Loading...
The URL can be used to link to this page
Your browser does not support the video tag.
Home
My WebLink
About
1994-0621 Council Mtg PACKET
m ortan t: Any citizen attending Council meetings may speak on any item on the agenda, unless it is the subject of a public hearing which has been closed. If you wish to speak, please fill out the Speaker Request form located near the entrance to the Council Chambers. The Chair will recognize you and Inform you as to the amount of time allotted to you. The time granted will be dependent to some extent on the nature of the item under discussion, the number of people who wish to be h d, and the length of the agenda. AGENDA FOR THE REGULAR MEETING ASHLAND CITY COUNCIL June 21, 1994 I. PLEDGE OF ALLEGIANCE: 7:00 p.m., Civic Center Council Chambers H. ROLL CALL III. APPROVAL OF MINUTES: Regular Meeting of June 7, 1994. IV. CONSENT AGENDA: 1. Minutes of Boards, Commissions and Committees. 2. Monthly departmental reports - May, 1994. �3. Authorization for Mayor and Recorder to sign easement relocations at Ashland Municipal Airport. 4. Approval of Disadvantaged Business Enterprise (DBE) Policy at Ashland Municipal Airport, 5. Approval of City of Ashland Operating Plan for Electrical Program. ,/.6: Memorandum from Public Works Director regarding sludge disposal and odor control update. Authorization for Mayor and Recorder to sign renewal of contract with Oregon Heat for low income heating assistance. /8. Memorandum from City Administrator regarding engineering study of City Hall for earthquake protection. V. PUBLIC HEARINGS: 1. PA #94-056: Request for Outline Plan, Final Plan and Site Review approval for a 4-lot, 9- unit Performance Standards Development located at 1680 Siskiyou Boulevard. Also request for a zone change from Commercial (C-1) to Multi-Family Residential (R-2). Comprehensive Plan Designation: Commercial; Zoning: C-1; Assessor's Map N: 15AB; Tax Lot: 8300 (Applicant: Don Greene). VI. PUBLIC FORUM: Business from the audience not included on the agenda (limited to 3 minutes per speaker and 15 minutes total). VII. NEW & MISCELLANEOUS BUSINESS: 1. Acceptance of supplementary reports from Wastewater Plant consultan t on wetlands and soil treatment systems. 2. Set date for Study Session for sewage treatment options (suggested: 6/23, 6/28 or 6/30). VIII. ORDINANCES. RESOLUTIONS & CONTRACTS: Second reading by title only of "An Ordinance amending Chapter 6.28 of the Ashland Municipal Code with respect to taxicab license investigation and inspection fees." ,V4V a 2. Second reading by title only of "An Ordinance amending Chapter 14.06 of the Ashland Municipal Code regarding water curtailment measures." 3.' First reading by title only of "An Ordinance establishing a Municipal Electrical Program for the Administration and Enforcement of the Electrical Code." 4..,- S2 First reading of "An Ordinance amending the franchise with TCI Cablevision regarding PEG access fee". 5. Reading by title only of "A Resolution amending the sewer rate schedule adopted in Resolution 94-03 by providing a sewer rate for commercial, industrial and governmental users who do not receive City water." 9 / 6. Reading by title only of "A Resolution transferring appropriations within the 1993-94 Budget." I�ti 9 7. Reading by title only of "A Resolution amending the Pay Plan for Management and Confidential employees for Fiscal Year 1994-95." Qyp 9 Reading by title only of "A Resolution regarding membership in the City/County Insurance Service Trust property self-insurance pool.". IX. OTHER BUSINESS FROM COUNCIL MEMBERS X. ADJOURNMENT 1 MINUTES FOR THE REGULAR MEETING ASHLAND CITY COUNCIL, June 7, 1994 CALLED TO ORDER The meeting was called to order by Mayor Catherine M. Golden at 7:05 p.m., Civic Center Council Chambers. ROLL CALL Councillors Laws, Hauck, Acklin, Winthrop and Arnold were present. Councillor Susan Reid was absent. APPROVAL OF NHNUTFS Minutes of the Regular Meeting of May 17, 1994 were accepted as presented. CONSENT AGENDA 1. Minutes of Boards, Commissions and Committees. 2. Monthly departmental reports - May, 1994. Councillors Arnold/Winthrop m/s acceptance of Consent Agenda items. Voice vote all AYES. ITEMS NOT ON AGENDA 1. Ms. Celeste Marokus, Ashland High School student, was presented to the Mayor and Council by Sefiora Chela as one of the representatives traveling to Ashland's Sister City Guanajuato, Mexico. 2. Presentation by Mayor and Council of Certificate of Appreciation to Jenni Messenbrink for her work with Phoenix High school students on Hamilton Creek and Ashland Watershed projects. PUBLIC HEARINGS 1. PA x/94-057: Appeal for a decision of the Planning Commission approving a conditional use permit and site review for an electrical substation on Mountain Avenue near Hersey Street (Jill Murphey, Appellant). Community Development Director John McLaughlin presented staff report and applicable standards. Conditional Use Permit approved by Planning Commission as having less impact than permitted use which would have resulted in a 9-lot residential development. Electric Utility Director Al Williams reviewed substation plans with Council. Public Hearing opened 7:25 p.m. (r.Miauw167-94.mia)pg. I Those speaking in opposition were: Jill Murphey, 492 Lynn Street, read her statement of appeal and presented it for the record. She does not think the substation should be placed in residential areas.or near-an "active" park. Asked that the park be redesigned for "passive" uses. Suzi Aufderheide, 321 N. Mountain, read her statement of appeal. Ms. Aufderheide operates a child care business and a video production business out of her home. She is concerned that her child care clients will become concerned about the health effects of the substation located next to her home. She wanted to know if relocation provisions had been made for people who may be affected adversely by this action. Mark Murphey, 492 Lynn Street, read a letter from Robert C. Williamson who owns property next to the site. The letter was entered into public record. Marie Moorehead, 310 N. Mountain, spoke to Council in opposition. She asked that the park usage be changed from "active" to "passive". Public hearing closed at 7:50 p.m; McLaughlin rebutted opposition statements regarding procedural discrepancies. Councillors Arnold/Hauck m/s to reopen Public Hearing. Voice vote all AYES. Public Hearing re-opened at 8:05 p.m. Parks/Recreation Director Ken Mickelsen advised Council that conceptual landscape drawings were designed to eliminate as much fallout from EME's as possible. Additional 14 acres were acquired to allow park activities to take place away from substation installation. Public Hearing closed at 8:20 p.m. Councillors Arnold/Hauck m/s that prior lot line adjustment be made a part of hearing. Voice vote: Arnold, Hauck, Laws YES; Acklin, Winthrop NO. Councillors Acklin/Hauck m/s to deny appeal. Roll call vote: Laws, Hauck, Acklin, Winthrop, Arnold YES. PUBLIC FORUM: Business from the audience not included on the agenda (limited to 3 minutes per speaker and 15 minutes total). Cate Hartzell, 881 East Main Street, asked if Council was preparing educational. presentation regarding the proposed natural gas pipeline installation. Councillor Winthrop advised RVCOG will be holding a public forum soon on this issue. Cate requested the issue (r.MinutnW7-94.mm)pg.2 be presented over RVTV. Mayor advised Cate to contact Pete Belcastro of RVTV directly to suggest the program. UNFINISHED BUSINESS 1. Memorandum from Community Development Director on update of Jackson County exceptions process on south Ashland rezoning. Community Development Director McLaughlin advised Council of outcome of Jackson County's decision to rezone 3 new building sites in southern Ashland. He recommended not taking any further action. NEW AND MISCELLANEOUS BUSINESS 1. Memorandum from City Administrator requesting approval of Assistant City Administrator appointment. Councillors Acklin/Hauck m/s accept appointment of Peggy A. Christiansen. Voice vote all AYES. 2. Memorandum fhom Building Official regarding ADA barrier removal plan. Building Official Mike Broomfield reviewed ADA barrier removal plan and advised Council that the plan-meets Council's Goal #2 to modify all existing City buildings to handicap accessibility and provides the funding plan. Councillors Amold/Hauck m/s to approve plan with suggested adjustments concerning City Hall elevator installation. Voice vote all AYES. 3. Consideration by Council of time change or meeting date change for July 5 Council meeting. Due to conflicts with grand opening ceremonies at Pacific Northwest Museum of Natural History, the Council will shift meeting time to 5:00 p.m. for Tuesday, July 5. 4. Memorandum from Councillor Phil Arnold requesting approval of Traffic Safety Commission recommendations regarding painting of crosswalks. Councillor Arnold reviewed request and distributed pictures of crosswalks that are in need of repair. His proposal suggests painting twice a year. Asked to have 2 crosswalks zebra-striped for study of effectiveness by Traffic Safety Commission. Public Works Director Steve Hall reviewed his response to Councillor Arnold's proposal. Hall preferred issue be considered Council policy rather than through a Resolution. Hall agreed with concept of twice yearly painting of crosswalks along main streets of city. Hall (r.M-t-\6-7-94.mm)pg.3 was not in favor of zebra striping crosswalks based on information gathered from ODOT that zebra striping produced more hazards. Councillors Acklin/Winthrop m/s direct the Public Works Director to include painting of crosswalks along Hwy 66 and Hwy 99 twice a year using the present crosswalk configurations and paint a block configuration at crosswalk from Sherman to Wightman to allow study to be carried out by Police Department staff. Voice vote all AYES. 5. Memorandum from Public Works Director establishing land rental fees for individual hangars under construction and a deposit fee for hangar reservation list. No discussion. ORDINANCES. RESOLUTIONS & CONTRACTS 1. Second reading by title only of "An Ordinance amending Chapter 11.28 of the Ashland Municipal Code regarding restricted parking areas." Councillors Acklin/Hauck m/s approval of Ordinance 2733. Roll call vote: Laws, Hauck, Acklin, Winthrop, Arnold YES. 2. Second reading by title only of "An Ordinance providing for the proration of business license taxes by amending.Section 6.04.090 of the Ashland Municipal Code." Councillors Hauck/Laws m/s approval of Ordinance 2734. Roll call vote: Laws, Hauck, Acklin, Winthrop, Arnold YES. 3. NSrst reading by title only of "An Ordinance amending Chapter 6.28 of the Ashland Municipal Code with respect to taxicab license investigation and inspection fees." Councillors Arnold/Hauck m/s passage to second reading. Roll call vote: Laws, Hauck, Acklin, Winthrop, Arnold YES. 4. Reading by title only of "A Resolution adopting taxicab license investigation and inspection fees." Councillors Acklin/Laws m/s adoption of Resolution 94-35. Roll call vote: Laws, Hauck, Acklin, Winthrop, Arnold YES. 5. Reading by title only of "A Resolution transferring appropriations within funds in the 1993-94 budget." (r.Miuuw167-94.miu)pg.4 Councillors Arnold/Acklin m/s adoption of Resolution 94-36. Roll call vote: Laws, Hauck, Acklin, Winthrop, Arnold YES. 6. First reading by title only of "An Ordinance amending Chapter 14.06 of the Ashland Municipal Code regarding water curtailment measures." Councillors Winthrop/Laws m/s passage to second reading. Roll call vote: Laws, Hauck, . Acklin, Winthrop, Arnold YES. 7. Reading by title only of "A Resolution declaring the canvass of the vote of the election held in and for the City of Ashland, Oregon, on May 17, 1994." Proclamation by Mayor Golden regarding canvass of the election. Councillors Hauck/Acklin m/s adoption of Resolution 94-37. Roll call vote: Laws, Hauck, Acklin, Winthrop, Arnold YES. 8. Reading by title only of "A Resolution of the Ashland City Council concerning crosswalks." No action taken. See New and Miscellaneous Business item #4. 9. Reading by title only of "A Resolution establishing rates for t-hangars and tie down spaces and repealing Resolution 92.40." Councillors Acklin/Hauck m/s adoption of Resolution 9438. Roll call vote: Laws, Hauck, Acklin, Winthrop, Arnold YES. OTHER BUSINESS FROM COUNCIL MEMBERS 1. Request by Councillor Don Laws regarding clarification of Electric Rate increase from May 17 Council meeting. Councillor Laws clarified his statement at May 17, 1994 meeting regarding the electric rate increase. The cost of our electric power was raised approximately 9%. 2. Councillor Acklin advised Council of meetings being held with Councillor Winthrop and Public Works Director to further identify sewage treatment plant upgrade alternatives that will be presented to Council at June 21 meeting. A study session will be scheduled in July. ADJOURNMENT Meeting was adjourned at 9:45pm. Nan E. Franklin, Recorder Catherine M.'Golden, Mayor (r.Mmufea\67-94.mm)pg.5 . off asti o Emorandnm . �4E60� June 10, 1994 ��. Mayor and City Council Aram: Steven M. Hall, Director of Public Worksf JJ �1t�IjPCf: Monthly Reports Attached are the monthly reports for the Public Works department for the month of May, 1994. Enclosures (e:�pw�map�mem) ENGINEERING DIVISION MONTHLY REPORT FOR: MAY 1994 1. Issued 13 Street Excavation permits. 2. Issued 3 Miscellaneous Construction permits. 3. Responded to 10 Certificate of Occupancy reviews. 4. Completed 6 Pre-applications for Planning Actions. 5. Completed 19 "One-Stop" permit forms. 6. Performed field and office checks on 3 partition plats. 7. Performed the following work on the Airport Improvement Project: a. computed all construction quantities. b. completed compilation of bid and contract documents. C. completed project plans. d. computed D.B.E. goal percentage. e. prepared construction estimate. f. negotiated with owners regarding relocation of access road. 8. Petitioned the Oregon State Health Department for an exemption of water line review requirements. 9. Prepared a memo and report to the Council to change the name of Madrona Place to Terrace Street. 10. Began preparation of a comprehensive intersection study involving Wightman/Siskiyou/Indiana. 11. Reviewed shop drawings and issued an order for a slide gate for the wash water settling pond. 12. Operated traffic counters at several locations. 13. Met with property owner regarding the acquisition of a right-of-way extension on Westwood Street and revised deed of dedication. 14. Performed the following work on the Ashland Audubon Subdivision: JHO:m\ani rr-nwy —•mop . r Engineering Division Monthly Report for May - Page 2 a. approved subdivision improvement plans. b. . prepared construction and inspection agreements. C. held pre-construction conference. 15. Continued scanning existing flood inundation maps into the computer. 16. Continued digitizing tax lot maps into the computer. 17. Performed the following work on the North Mountain Avenue Sanitary Sewer Improvement L.I.D.: a. acquired & reviewed contract, bonds and insurance certificates. b. approved submittals for a packaged pump station. 18. Began design of a new handrail along North Main Street at Bluebird Park. 19. Responded to numerous vision clearance complaints. 20. Performed the following work on the North Main and Ashland Street Water Line project: a. prepared contract for services. b. notified firms of the method by which the consultant was selected. C. transmitted utility and right-of-way information to engineers. 21. Reviewed title reports on property to be purchased for parks purposes on Mountain Avenue. 22. Completed design and plan preparation for the Railroad Village Subdivision Improvement project. 23. Determined the location of a fence in relation to the right-of-way at Granite and High Streets. 24. Attended bicycle technical advisory meeting regarding proposed N. Main St. — Siskiyou Blvd. bikeways. 25. Performed the following work on the Struve Subdivision: a. inspected work performed by contractor. b. approved revised sewer service plan. C. checked subdivision monumentation. 26. Performed the following work on the Odor Control facility: Mom\ealfryt.mq—enfm Lacy r i Engineering Division Monthly Report for May Page 3 a. inspected work performed by contractors. b. prepared pay estimate no. 2. 27. Performed the following work on the Diane's Hill Subdivision: a. approved subdivision improvement plans. b. prepared construction and inspection agreement forms. 28. Prepared a memo and report to the Council regarding the termination of an easement over property in the Oak Knoll Meadows Subdivision. 29. Prepared easements to be acquired in Railroad Village Subdivision. JHO:nteuff Pt.Mq—AtafVMLm WATER QUALITY MONTHLY REPORT FOR MAY, 1994 Water: Repaired 5 leaks in City owned water mains. Repaired 6 leaks in customer service and or meter. Repaired 2 Lithia leaks. Changed out 24 water meters. Installed 12 new water meters with hand valves. Installed 4 customer hand valves. Turned on TID system and all irrigation meters. for the season. Burn all debris and limbs at Fallon reservoir. Move 12" O.D. Steel pipe to Glenview Yard. Flushed Dead end lines at Mountain Ave. Helman St. Installed valve operator and valve at vault on- Granite St. Dug out storm drain and cut it out of way of hydrant tap and installed hydrant. Vacuumed valve boots with sweeper. Raised valve boots various locations Installed 23 new water services. Installed 2-2" Water Services Installed 4" fire line to SOSC Physical Plant. Raised meter box at 675 Carol St. Changed out two Hydrants one on Garfield one on Calif. Repaired hydrants at Walker St. and at SOSC Library. Sewer: Installed 2 hew 4" sewer laterals. Repaired 11 sewers. Responded to 2 service calls. Replaced one sewer lateral. Jet rodded 30,9111of City sewer mains using 58000 gallons of water. Mechanical rodded 1260 feet of City sewer mains. Cleaned trunkline right• of way. i Miscellaneous: There were 86 requests for Utility locate calls. There was 107.08 million gallons of water treated at the Water Treatment Plant and 54. 3 million gallons of water treated at the Waste Water Treatment Plant. Used 50 yards of 3/4" minus rock at various jobsites. City ,of, Ashland " Street"Division May 1994 Report SWEEPER: Swept 352 miles of streets. Collected 132 yards, of .debris. Responded to 1.08 utility location requests. : Graded several streets and alleys. Patched pot-holes . and sun•ken.. services. Completed removing areas for installation of: Handi-cap ramps: . Patched. -in front of and landscaped -around, 9 n.ew. Hand i-Cap ;;ramps" installed on E. Main. at: .5th (2) , Sherman (2) -'6th (3) , and''4th (2) . Continued with our re-surface list: pre-patchdng, replacing. .'bad sections of curb and gutter: profiling., with the grinder. Saw-cut an area 63ft'. i 2ft at .347 ..High St -,f or.:repair. L NOTE: Preparing the streets to .be:. re=surfaced consumes 90% of our time. ?" STORM DRAINS: ` Flushed and/or rodded several storm drain systems: y; Cleaned off catch '.'tasin grates Cleaned out catch basins., . s Fabricated and ,installed .a'. cover =to stop access .on large storm drain off Wightman at 'R/R Tracks Completed Henry.`St. : storm- drain -'-project. Fabnicteda and installed grate along with pouring a .concretecinlet. Cleaned the culvert on No. Mountain below. Hersey. . I Installed 15 .feet of 12in . PVC storm drain in .-the. A St. park at 6th. Re-poured the opening to the curb in-let catch basin on No. Mountain at the R/R Tracks. , SIGNS and PAINT: Finally started our spring/summer painting projects. Switched to a heavier, quicker drying , . lead free., water-borne. paint. The thickness of this paint did create some problems for .-us: . Replaced both stop- signs on' Water St. at Van Ness due to vandalism. Straightened .the street sign -at Oak and : B Sts. . Replaced a no parking anytime sign on E. Main near California`: - �:- `:- - Replaced* -the ' R's on the street sign at Orange and Dr_ager. Changed the time limit from our : to 2 hours -an, 3rd St. be E. Main and Lithia Way. Instal led no .parki.ng sign's and posts -on the' N E side of High St, "between Granite and Church Sts. . 3 Installed '2 no. parking signs and posts on the West side of Lori Ln. between Glen and Hersey Sts: . Installed yield. si_gns (2) at the corner of Coolidge and Rock Sts. . 3'S Straightened :bent stop sign on Water. at Her Sts. . : --` Replaced the stop sign on Oak ' St. at the :R/F. Tracks. Replaced the stop sign on A 'St at Oak. . Straightened bent street sign* :at Morton and Lisa .Ln. . Had to install directional arrows on newly installed "NO FARk.ING" signs r: on High St. and on Lori. Ln Rotated and'secured-25 mph _sign on Helman at Ohi o Sts. . x 2t Made--new._ sttrEetsion_£ M= I Trimmed .tree p ,.for.:sto ';`visibilit si n g y on 7th at B 'Sts. . . _ Rotated and secured a no right -.t r - sign and the- stop sign on Water St. at No. Main -.'-, - Set. nr_.w post on. Sherman at--E.---- Main for street and stop signs. Eliminated .2•,cross-walks <on.�_Walker. 'between the Museum and the .R/R Tracker :n Ts. 1 Hauled 20 yards of top soil from DeYoungs in Talent to B St. .yard . Replaced the following parts on our tack-coat machine and trailer: 'r-wgulator, 1/2 in . ball , pet-cocks, hose, gauges, screen and spray tips. DO blackberries on Sleepy Hollow at Sylvia. Pushed up asphalt grinding pile at B St. yard. Took 2 junk tires to Ross Johnston for disposal . Replaced the skids on the Bob-Cat grinder. ' Picked up the following - items in Medford : Concrete tools, parts for paint machine, spray tips and screen for tack-coat, squeeges for crack filling and fence slats for B St. yard along the tracks. Brought all auction items from B St. yard to the service dock. Cut weeds and brush on All* City owned property. Cleaned up B St. yard. Removed a fallen tree from Rock Stv at Wimer. Straightened a section of fence at the B St. yard. Filled in ditchers an Walnut St. between Luna Vista and Wiley dug by a - -property owner owner to' 1'slow down. 'traffic . Jus e Ground down raised sidewalks iri` the downtown area. Hauled several ' loads of old ..asphalt from b St, yard to re-cycle pit on � _?' Glenview Dr.'. Ground down the entrance Council Chambers. Cleaned up facilities and equipment on a weekly basis. t p p Helped in .shop when . needed.. Held monthly safety meeting. l � y P • i.__ :_.._...iei. I, City of Ashland Fleet , Maintenance May' 1.994 Report mechanics completed work on 137 wort; orders on various types of City equipment and vehicles. I With the new numbering system in effect, wort; orders will no longer be reported on 'an individual department or division. basis.. The emergency generators at City Hall and the Civic Center were manually ' tested an a weekly basis. I and M; cprtificates issued, •for the Month: ' t City of Ashland: 1 . . i i it e. ASLUAAD POLICE DEPARTMENT MONTHLY REPORT May, 1994 Zoom, zoom, zoom......the reported this year-to-date compared to 28 Ma month of May just flashed reported during the same time in 1993. by! Pfivuuum....and it was gone! (at least that is what I o TRAINING: have noticed around our department.) Now that I have 0 Gordon Graham your attention here are some presented a seminar highlights for the month of directed for police/fire May- administration. The class covered areas of liability and policy In looking over the monthly review on how to stay out of the litigation statistics Pail 1 offenses circle. Those who attended were:Linda (major crimes and thefts) Hoggatt, Craig Hooper, Michael Bianca, were down -3.6% thru the Randy Pryor,and Lisa Brooks. month of May. This is encouraging based upon the 0 Sue Rogers attended a Micro Dynamics previous months which Word Perfect class. reflected an overall increase. This decline is due somewhat to a decrease in reports of o Sergeant Michael Bianca attended a commercial burglaries(12 this year-to-date seminar on how to deal with the new laws compared to 22 reported during the same time pertaining to involuntary commitment to in 1993), however, there has been a increase Mental Health Facilities. in residential burglaries (23 this year-to-date compared to 31 reported during the same time o Buddy Grove presented a new BPSST in 1993). There has also been a noticeable Firearms course at our May shoot. The decrease in shoplifting thefts (68 reported this course was interesting and deserves more year-to-date compared to 78 reported last review. This was a required shoot for the year). offficers. The following "crimes"reflected an increase: 0 A special seminar presented by Danny Cox Simple assaults (43 reported this year-to-date called "Men the Heat is on" was held at compared to 32 reported last year); Check Southern Oregon State College. The seminar fraud (35 reported this year-to-date compared was designed for first line supervisors. Those to 21 reported last year); Vandalism (212 who attended were:Mel Clements, Linda reported this year-to-date compared to 163 Hoggatt, Barbara Hansson, Craig Hooper, reported last year; and bicycle thefts (43 1 Lisa Brooks, Mike Bianca, Randy Pryor,and COMHUATIC47YON • Rich Walsh. Statistics: INVESTIGATIONS: Apral Mai; 0 Detective Rich Walsh Calls For Service 776 780 is investigating 5 sex Medical Runs 64 52 offense cases. Fire Runs 15 21 ALS Runs 33 32 0 Rich arrested four Auto Aid 1 3 people on robbery charges. Three other people were charged with Phone Statistics: conspiracy to deliver a controlled substance. �prtl may' 0 Detective Lynn Parlette was away for two weeks active duty for the Navy in California. Day Shift 910 733 Swing Shift 1221 1153 o Lynn Parlette indicted a couple for Graveyard 523 577 extortion, theft 1, and coercion after they Front Desk 3439 2583 attempted to collect money from a theft victim 911 Calls 496 461 for the return of their credit cards. Total Calls 6589 5507 o Lynn made an arrest on a person with May was National warrants out Washington State charging him Emergency Services Month with two counts of burglary. A gun was also and a busy month for the seized from the vehicle lie was driving.It is " Circle of Friends" 9-1-1 possible that gun was used in other crimes. Education Program. Barbara accompanied PATROL: members of Ashland Fire Department and Ashland Life Support giving o Officer Randy Snow caught three juveniles presentations about Ashland's Emergency while they were spraying graffitti and received Services. The program was presented at Ashley * written commendation for his alert action.- Senior Center, Donald E Lewis Retirement Center, and the Senior Center. The * Two cars were stolen from the city during, Communications Center was also involved in the graveyardshift and both were recovered a presentation at Rogue Valley Mall. Linda within 24 hours. Neither car sustained any and Karol staffed a table at the Mall damage. providing 9-1-1 information and hand-outs. Despite being a busy month - a lot of o Bike patrol was responsible for two DUIl important information was provided to the arrests one night. The bikes were very public. This is always a great feeling effective in covering a lot of downtown ground quickly and quietly. 2 RESERVES: Further crime prevention training was Total volunteer hours for the month were 183 provided at both the Pacific Northwest hours. Museum of Natural History and at health classes at the Middle School. Officer Bailey CRIME PREVENTION: also gave a special presentation to the seniors The D.A.R.E. Middle School #Il at the Donald Lewis Retirement Center program was presented to concerning personal safety and fraud Bonnie McCracken's sixth prevention. grade students at Ashland Middle School. This is the The elementary school and Middle School first Middle School winners of the essay contest, "If I Were the curriculum program by Chief of Police",spent the day at the police D.A.R.E. offered either in Ashland or in department, where they received a great deal Jackson County. of media attention, and were given the grand tour by Chief Brown. The winning students Officer Janet Bailey participated in the were Jasna Sindelar and Brenden McNulty. children'parade against drug abuse in Klamath Falls. Later that day, she took the D.A.R.E. car to the Rogue Valley Mall, where it was displayed for three days as a part of the f annual Emergency Services Week display. The second annual "D.A.R.E.Day"was held at Emigrant Lake, providing D.A.R.E. graduates from throughout the county an opportunity to spend the school day together See enjoying boat rides, waterslide, and you recreational activities. next month v 3 ASHLAND POLICE DEPARTMENT PLCi001R CP.EATLD: CONSOLIDATED INCIDENT REPORT 61107194 15:54:42 MAY 1994 CLASSIFICATION w REPORTED OFFENSES z CASES CLEARED ; CLEARENCE RATES NO. OF ARREST CHARGES OF OFFENSES ACTUAL ACTUAL ACTUAL % CHANGE `HIS THIS LAST YEAR TO THIS THIS LAST THIS THIS LAST THIS MONTH YEAR TO DATE MONTH YTD YTO DATE MONTH YTO YTD MONTH YTD YTD JU'•/ ADULT TOTAL JUV ADULT PART I CRIMINAL HOMICIDE MURDER I - 100.0 " MANSLAO611TER RAPE 3 4 4 1 25.0% ROBBERY 1 2 3 - 33.3 % 1 1 3 100.0% 59.0,% !00.0% 4 4 4 A66RAVAIED ASLT 2 2 2 1 100.0% 50.0% 3 BURGLARY 2 5 RESIDENCE 3 31 23 + 34.0 % 1 4 4 . 33.3" 12.9% 17.4% NON-RESIDENCE 3 12 22 - 45.5 % I L 9.3% 9.1% LARCENY/THEFT 10 7 17 70 47 SHOPLIFTING 15 68 R - 12.8 % 12 53 65 60.0% 71.9% 23.3% THEFT FROM MV 6 50 45 + 11.1 % 3 6.0% MV' PARiS-ACCESS 5 26 33 - 15.2 % 4 2 14.3% 5.1, BICYCLE THEFT 6 43 28 + 53.6 % 3 7.9% THEFT FROM BLDG 4 43 22 + 95.5 % 6 1 18.6% 4.5% OTHER THEFTS 8 69 107 35.5 % 2 18 2 K.0", 26.0". 7.5% MOTOR VEH THEFT 4 14 16 12.5 ;1 2 4 14.3% 25.0% 2 ARSON 1 7 3 + 133.3 % 2 28.6% 3 1 PART I TOTAL 59 373 387 - 3.6 % i6 101 91 27.1% 27.1% 23.5% 10 11 21 77 60 PART 11 SIMPLE ASSAULTS II 43 32 + 34.4 % 10 32 17 90.9% 74.4% 53.1% 1A 14 5 37 FORGE COUNTERFEIT 14 13 + 7.7 % 4 10 28.6% 76.9% 1 1 t 73 FRAUD 2 2 7 CHECKS 6 35 2i + 66.7 % 4 19.0% CREDIT CARDS 3 - 100,0 % 3 110.0% OTHER. FRAUD 4 20 27 - 25.9 % 3 6 4 75.0% 30.9% 14.8% EMBEZZLEMENT I 1 1 169.0% 1 STOLEN PROPERTY 2 16 - 87.5 % 1 6 50,0%. 37.5% t 1 3 10 VANDALISM 40 2t2 163 + 30,1 % 4 34 15 10.0% 16.0% 7.2% 7 2 9 66 16 WEAPONS OFFENSES 3 5 - 40.0 % 3 4 100.0% 80.0% 1 3 PROSTITUTION SEX CRIMES 1 13 10 + 30.0 % 2 5 15.4% 50.0E 1 NARCOTIC/DRUGS 7 37 26 + 42.3 % 5 35 21 ?1.4% 94.6% 80.8% 4 9 12 59 GAMBLING OFF AGNST FAMILY 3 5 - 40.0 % 1 33.34, 1 DRI'V UNDER INF!NC 10 48 41 + 17.1 % 10 48 39 100.0% 100.0% 95.1% 10 t0 49 LIQUOR LAWS 4 19 60 - 68.3 % 4 17 47 100.0% 89.5% 78.31 6 25 31 22 67 DISORDER CONDUCT !"r 59 71 - 16.9 % 3 10 18 17.6% 16.7" 25.4% 4 4 7 31 KIDNAP I 1 100.0;. t TRESPASS 20 76 92 - 17.4 % 20 24 25.0% 26.3% 26.1% 7 b 29 ESCAPE ALL OTHER 47 212 164 29.3 % of 75 46 44.78 35.4% 28.0% 5 11 16 31 48 THREATS 1 4 5 20.0 % 1 1 25.0% 20.0% 2 CURFEW/LOITERING 3 11 10 + 10,0 % 2 b 10 66.7% 54.5% 100.0% 5 5 32 RUNAWAY JU'+ 6 23 8.0 X 2 B 8 33.3% 34.6% 32.0% 4 PART ft TOTAL 179 Bab 790 + 5.8 % 69 305 2B2 38.5% 36.5" 35.7% 28 91 119 191 434 PART 16 PART 11 238 1207 1i77 + 2.7 % 85 406 373 35.7% 33.0 31.7% 33 92 130 268 494 ASHLAND POLICE DEPARTMENT PLC100IR CREATEI'' CONSOLIDATED INCIDENT REPORT 610%24 .15:;4:42 MAY 1994 CLA3SIFICATION s REPORTED OFFENSES + CASES CLEARED CLEAP.ENCE RATES + MD. OF ARREST CHARGES OF OFFENSES ACTUAL ACTUAL ACTUAL % CHANGE THIS THIS LAST YEAR TO THIS THIS LAST THIS THIS LAST THIS MONTH YEAR TO DATE MONTH YTD YTD DATE MONTH YTD YTD MONTH YTD YTO JUV ADULT TOTAL JUV ADULT PART III TRAFFIC CRIME HIT 5 RUN 3 40 30 + 33.3 % 7 4 17.511 13.3% 6 RECKLESS DRiV I E - 50,0 % 1 2 lOC'.O% 100.0% I 2 ELUDING 1 1 DR. WHILE SUET 3 5 - 40.+0 % 3 5 100.0% 100.0% 4 FT DISP DRV LIC TRAFF ACC.-FATAL TRAFF ACC.-INJURY 21 14 + 50.0 % i 1 4.8% 7.1% TRAFF ACC-PRP DAN 22 71 69 + 2.9 ' I i 4 4.5% 1.4% 5.8% FISH I. GAME 1 MARINE VIOLATIONS ILLEGAL ALIEN . CUSTODY ? 100.0 WARRANTS 4 19 23 - 17.4 % 4 19 22 100.0 1001.0% 95.7% 6 6 30 MV REC4'RD-OTHER 2 3 - 33.3 % 1 33.31" PROP RECORD-OTHER. 2 4 - 511,!} FU"u ITI'JES 10 5c 35 + 48.6 % 9 49 35 90.0% 94.2% 100.0% 2 12 14 10 71 M13$Itda PERSONS 3 I + 200.0 SUDDEN DEATH/BODY 2 5 3 + 66.^ % SUICIDE-ATMPT 1 4 - 75.0 % OTHER ACCIDENTS I 1 ANIMAL PROBLEMS 47 175 150 + 16.7 PROPERTY l'F!C 24 168 171 1.6 ABANDONED AUTO 36 129 121 + 6.6 % LOCATE ONLY AUTO IMPOUND AUTO 2 8 75.0 ": ASSIST. RENDERED 35 420 385 + S.0 X 2 5% DOMESTIC PROBLEMS 8 22 38 42.! % INSECURE PREMISES 8 35 37 5.4 % SUSP PER./CIRC 40 197 193 + 2.1 % PUBLIC SAFETY 7 34 35 - 2.9'% DISTURBANCE/NOISE 84 3r,,• 287 + 13.9 % 1 3% SIC!: CARED FOP I4 8i 73 + 3.8 X I 1.3X MARINE ACTIVITIES TRAFFIC/ROADS 1 43 174 193 9.9 % CIVIL COMPLAINTS 32 34 - 5.9 VEH DISPOSITION ALAP.MS SOUNDING CONFIRMED 1 i FALSE E5 107 94 + 13.8 % ACCIDENTAL FAOLT" 50.0 OTHER SUBPOENAS ASSLT AG OFFICERS 1 1 I 1 10010'% 100.0% OTHER MISC 13 53 50 + 6.0 % 1 2.0% PART LIT TOTAL 481 2!83 2077 + 5.1 % 14 85 83 2.91" 3.94 4.0% 2 18 20 12 114 GRAND TOTAL 709 333c 3254 + 4.2 X 99 491 456 13.81 14.5% 14.0% 40 110 ISO 220 609 CITY ATTORNEY CITY OF ASHLAND 20 EAST MAIN STREET (503) 482-3211, EXT. 59 MEMORANDUM June 16, 1994 To: Mayor and City Council From: Paul Nolte Subject: Power of city to sell water outside city. Subject to council approval, agreements have been negotiated with the owners of two properties adjoining the airport to relocate the access to these properties. The access runs through the airport and needs to be relocated to allow future development at the airport. Part of the consideration to be provided by the city is to allow the owners to connect two existing homes on the properties to the city water system upon payment of all connection fees and system development charges. Both of the properties are outside the city limits but inside the city's urban growth boundary. For the reasons expressed below, it is my opinion that the city charter does not prohibit the sale of water to persons or properties outside the city and that the city has the authority to sell water to such persons or properties.. Article XVI, section one of the city charter provides: "Public Utilities - Water Works. The City of Ashland, a municipal corporation, shall have the power to provide the residents of said City with such services as water, sewer, electric power, public transportation and such other public utilities as the people desire by majority vote; and to exact and collect compensation from the users of such public utility; provided, however, that any and all water and water works and water rights now owned or which may hereafter be acquired by said City, for the purpose of supplying the inhabitants thereof with water sha0 never be rented, sold of otherwise disposed of; nor shall the City ever grant any franchise to any person or corporation for the purpose of supplying the inhabitants of said City with water. (Emphasis added.) The issue of whether the city may sell its water to persons outside the city is one that has visited the council in the past. rn 1974 the council received a written opinion from MEMORANDUM TO MAYOR AND COUNCIL JUNE 16, 1994 PAGE 2 the then city attorney Ron Salter that arguably states the city cannot sell its water to persons outside the city'. The charter language in question was adopted as an amendment to the charter by a vote of the people in May, 1970. The amendment was one among many presented to the voters significantly amending the 1889 charter by replacing it with the 1970 charter. The language was proposed by the Charter Revision Committee for "protection of the City Water SysteM2." Thus the language was proposed in order to protect the water system sale or disposal. At the following election in November, 1970, other charter amendments were submitted to the voters. The city council resolution proposing the new amendments described the May charter amendment as providing "that, the water works . . . should never be rented, sold, or otherwise disposed of3." This same resolution adopted a ballot title for the November, 1970 amendments as follows: ' Opinion of Ron Salter, City Attorney, dated June 13, 1974 where he opined: "In my opinion, the wording of the Charter does present a substantial question as to our right to sell water outside the city." Salter's opinion was in response to a controversy involving a 1962 agreement by the city to furnish water to the Oak Knoll Development, a subdivision which was then outside the city limits. In a letter dated May 28, 1974, to Satter, Otto Frohnmayer, an . attorney representing the developers of the subdivision, opined: 'There is nothing in the charter provision which prevents the city council from providing water to non-residents, particularly if the supplying of the water would result in a profit to the city which would help to reduce the cost of the water to the users within the city or to apply the additional revenues to the payment of other expenses of the city. A close analysis of the proviso contained in Section 1, Article XVI, leads to the.conclusion that the restriction contained in the proviso is intended to prohibit the city from renting, selling or otherwise disposing of its water supply system and from ever granting a franchise to any person or corporation for the purpose of supplying the inhabitants of the city with water." 2 Undated Forward by Mrs. H.E. Hawk, Chairman, Charter Revision Committee to the "amended, revised and compiled Ashland City Charter as proposed for submission to the vote of the Citzens (sic) of Ashland at the Primary Election of May 26, 1970." 3 Page 1, Resolution 70-61 adopted October 13, 1970. r Y•. MEMORANDUM TO MAYOR AND COUNCIL JUNE 16, 1994 PAGE 3 "Purpose: To amend Article XVI, Sections 1 and 5, of the 1889 Charter of the City of Ashland, as amended, by providing that the electrical power, water and sewer system shall never be rented, sold, or, otherwise disposed of, without a vote of the people. . . ." In other words, the charter provision was perceived before and after its adoption to protect the system from sale, not to restrict the sale of water to only city inhabitants. The import of the charter language is that the water works or system shall never be sold, not the water 4. So far as can be determined, the city has sold water outside the city for years. The current ordinance language which allows the city to sell water outside the city (AMC § 14.04.0306) originated in an ordinance adopted June 5, 19516. The language has been effect at least since that time. The city currently sells water outside the city to five commercial accounts and to over 40 residences. In addition, the city has express authority under state statute to sell water outside the city: "Any city owning, controlling or operating a system of waterworks . . . supplying water . . . for its inhabitants and for general municipal purposes, . . . may sell, supply and dispose of water from such system to any person, persons, or corporation within or without the limits of the city in which the water . . . system is operated . . . .e ORS 225.030 (Emphasis added.) For these reasons, it is my opinion that the city charter does not prohibit the sale of water to persons or properties outside the city and the city has authority to sell water outside the city if it so chooses. (PAokwa er.opn) ° A literal reading of Article XVI, § 1 as it relates to water would read: . . . water . . . which may hereafter be acquired . . . for the purpose of supplying the inhabitants (of the city) . . . shall never be . . . sold or otherwise disposed of . . . ." 6 °14.04.030 Water rate schedules. The water rate schedules and senior discount rate shall be established by Resolution of the City Council, three (3) copies of which shall be maintained in the office of the City Recorder and shall set forth the water rates for use and sale of water within and without the City Limits from the municipal water system." (Emphasis added.) 8 Ordinance 1139, Section 3. REAL ESTATE OPTION GRANTORS: GEORGE F. WARD, ELEANOR O. WARD and GLEN M. WARD, Trustees for the Ward Family Trust. GRANTEE: City of Ashland, Oregon, 1. GRANT OF OPTION: Grantors, in consideration of the offer to the Grantors and $1 paid in cash by CITY of ASHLAND, OREGON, receipt of which is acknowledged, agree to release and quitclaim to City the easement described on the attached Exhibit B. 2. Duration: City shall have the irrevocable right at any time within one month from the date this option is signed by Grantors to exercise this option and purchase the easement. 3. _Required Deed: Upon exercise of the option by City, Grantors agree to deliver a duly executed and acknowledged quitclaim deed releasing and conveying the above described easement. City shall prepare the quitclaim deed at City's cost. 4. Purchase Price: If City exercises this option, the purchase price for the easement shall be $400.00. The purchase price shall be paid upon the delivery of the deed. 5. Exercise of Option: This option shall be exercised, if at all, by written notice given by the City Administrator, or his designee, which notice shall specify that City has elected to exercise this option. 6. Other considerations: 6.1. City shall grant to Grantors an easement as described on the attached Exhibit A and shall improve such easement with a paved road along its length from Highway 66 to the point it connects with Grantors' existing dirt road located within Grantors' easement on the adjoining property to the easterly of Grantors. 6.2. Upon payment by Grantors for the standard connection fee of $955 for a 3/4" residential water service and payment of system development charges as computed by the City, City shall provide to Grantors' property southerly boundary line one 3/4" water service from the water line located within the city airport and southerly of Grantors' property. City shall not charge more than $400 for the system development charges. This connection shall be made by the City asieeemais 6ulm,;v 7el4ys pwaed mMe after Grantors pay the,fees described in this paragraph. 7. Right of Entry: The City shall have the right to enter upon property upon the execution and delivery of this option. Entry for the purpose of inspection or survey or any slight or inadvertent entry without material damage or injury to the property will not be considered an exercise of this option. All claims for damages, injury or loss on account of failure of City to exercise this option, are hereby expressly waived. It is PAGE 1—OPTION (p:R"nww%u."po further agreed that no statements, expressions of opinion, representations or agreements of any nature whatsoever, not herein expressly stated, made by any representative or agent of City shall be binding on the City. GRANTORS: CITY OF ASHLAND: DATED � 1994. DATED to i7 ' 1994. Trustees for the G Ward�Family t�Tru st: �9�F��GE F G City Administrator rr ELEANOR O. WARD GLEN M. WARD PAGE 2-OPTION (p:rtanw&ra.opo City of Ashland Public Works Department — Engineering Division EXHIBIT A A strip of land 30 feet in width over and across that tract of land as depicted on the Map of Survey filed as Survey Number 12088, with the Jackson County Surveyor's Office, located in the Southeast Quarter of Section 11, Township 39 South, Range 1 East, of the Willamette Base and-Meridian, Jackson County Oregon, lying 15.00 feet on each side o_f the following described centerline. Beginning at a point on the centerline of Dead Indian Memorial Road which bears North 00° 15' 24" East, 2,426.53 feet along the centerline of said road from the Fast, South East comer of Donation Land Claim No. 52; Thence North 89° 44' 36" West, a distance of 30.00 feet to a point on the westerly right-of-way line of Dead Indian Memorial Road for the True Point of Beginning; Thence South 89° 44' 36" West, 122.27 feet; Thence along the arc of a 100.00 foot radius curve to the right, which has a long chord that bears North 64° 13' 51" West, 86.14 feet, a distance of 89.06 feet; Thence North 38° 43' 06 West, 399.82 feet; Thence along the arc of a 200.00 foot radius curve to the left, which has a long chord that bears North 61° 56' 41" West, 157.75 feet, a distance of 162.15 feet; Thence North 85°. 10' 16" West, 415.89 feet; Thence along the arc of a 150.00 foot radius curve to the left, which has a long chord that bears South 65° 01' 25" West, 149.12 feet, a distance of 156.06 feet; Thence South 35° 13' 07" West, 13.42 feet; Thence along the arc of a 150.00 foot radius curve to the right, which has a long chord that bears South 88° 39' 48" West, 240.98 feet, a distance of 279.84 feet; Thence North 37° 53' 31" West, 31.61 feet to an intersection with the most westerly property line of the above said filed Survey No. 12088, which point bears North 150 07' 44" East, 34.27 feet, from the most westerly property corner, for the point of terminus of this easement. The sidelines of said 30 foot wide strip of land shall be extended or shortened as required to close upon the said westerly property line. w"m jP EXHIBIT 'B' EASEMENT DESCRIPTION (Easement to be Terminated) An easement for ingress and egress granted to George F. Ward, Jr. and Eleanor O. Ward and to.Monte C. George and Judy A. George, 60 feet in width extending through the Ashland Municipal Airport property from Dead Indian Memorial Road to the easterly boundary of the Monte and Judy George property as said property is described in that deed recorded as instrument number 75-09412 of the Jackson County Deed Records. The 60 foot wide easement was originally granted on a deed recorded as instrument no. 67-07400 and further perpetuated on the various instruments recorded as follows: 68-09413, 68-09414, 71-13933, 75-09410, 75-09411 and 89-11525 of said Jackson County Deed Records. wad +oF4ASjyAlemaranAum GREGO 14 June 1994 Brian Almquist, Mayor and Counsel rum: James H. Olson, Assistant City Engineer Y V LtLtjEC}: Disadvantaged Business Enterprise Policy As a recipient of grant monies from the Federal Aviation Administration for the current Airport Improvement Project (no. 3-41-0002-05), the City is required to formulate and adopt a formal Disadvantaged Business Enterprise policy. The attached policy has been modified from sample federal policies and has been further refined by Paul Nolte. The policy has been reviewed and approved by Diane K. Bredehoft, Civil Rights Section of F.A.A. The policy in its final form is attached for your review and approval. Also attached is correspondence regarding the requirement for the D.B.E. Policy. mO:nkauport AS#4 U.S. Department U� of Transportation Federal Aviation q aEa,ENED Administration DEC IaTE NOV 3 G 1993 Mr. Steve Hall Public Works Director City of Ashland 20 East Main Street Ashland, OR 97520 Dear Mr. Hall: We understand that you have applied for an Airport Improve- ment Program (AIP) grant from the Federal Aviation Administration (FAA) . All airport sponsors which receive grants exceeding the following thresholds must comply with the Department's .Disadvantaged Business Enterprise (DBE) requirements as stated in 49 CFR Part 23. $ 75, 000 - All Planning Grants $250, 000 - General Aviation/Reliever Development Grants $400, 000 - Non-Hub Commercial Development Grants $500, 000 - Hub Commercial Development Grants The Department's DBE requirements include three primary components: (1) an approved DBE Program Plan; (2) approved overall DBE goals reflecting all contracts to be awarded during the current Fiscal Year (October 1, 1993 through September 30, 1994) ; and (3) for primary airports only, an approved annual DBE leasing goal for airport concessions. The AIP grant cannot be awarded until the FAA's Civil Rights Staff has approved the DBE Program Plan and goals. In addition, no bids should be solicited for contracts to be funded by the AIP grant until either the overall DBE anal or a specific DBE contract goal has been approved by the Civil Rights Staff. This requirement for pre-approval of DBE goals Prior to bid solicitation applies to all contracts covered including professional services contracts Our files indicate that the airport does not have a DBE Program Plan which meets the requirements of 49 CFR Part 23, Subpart D. To assist you develop a DBE Program Plan, we have enclosed a copy of the May 1989 DBE Development Kit, a disk of Part I of the Kit which can be used to prepare the airport's DBE Program Plan (the document uses WordPerfect 4 .2) , and a technical assistance sheet entitled "DBE Basics. " The FY94 DBE goals should be submitted using the format of Appendix 4 of the DBE Kit. "Expect Excellence" 2 Your DBE Program Plan and FY94 DBE goals should be submitted directly to the Civil Rights Staff, ANM-9. If you have any questions, please contact Marie Portis, External Program Manager, at (206) 227-2097 or Diane Bredehoft, Equal Employment Specialist, at (206) 227-2095. Sincerely, aJ ne K. Inaba Manager, Civil Rights Staff Enclosures CITY OF ASHLAND DISADVANTAGED BUSINESS ENTERPRISE PROGRAM FOR U.S. DEPARTMENT OF TRANSPORTATION PROJECTS The City of Ashland establishes the Disadvantaged Business Enterprise (DBE) program in accordance with the requirements of the U.S. Department of Transportation (DOT). DBE's, as defined in 49 CFR Part 23, shall have the maximum opportunity to participate in the performance of contracts assisted in whole or in part by funds granted by the DOT. Discrimination against any person because of race, color, sex, or national origin, in the award or performance of any contract subject to the requirements of 49 CFR Part 23 is prohibited. 1. Procedures to Ascertain the Eligibility of DBE's and Joint Ventures Involving DBE's. The City will certify the eligibility of DBE's and joint ventures involving DBE's that are named by competitors for FAA-assisted contracts to be let by the City. The City may also accept the certifications made by other DOT recipients. The City will rely primarily on the State or Oregon Department of Transportation certifications. 1.1. The City requires prime contractors to make good faith efforts to replace a DBE subcontractor that is unable to perform the contract successfully with another DBE. Substitutions of DBE subcontractors after bid opening and during contract performance must be approved by the City. In these instances, the City verifies the eligibility of the substitute firm. 1.2. Any business that desires to participate as a DBE will be required to complete and submit information on schedules supplied by the City. Any business that desires to participate as a joint venture DBE will, in addition, be required to complete such forms also. The schedules must be signed and notarized by the authorized representative of the business. 1.3. The required Schedule must accompany the DBE participation information submitted to the City by competitors. 1.4. A firm seeking certification as a DBE will not be required to submit any schedule if either of the following applies: 1.4.1. The potential DBE contractor states in writing that it has submitted the same information to or has been certified by the City, any DOT element, or other Federal agency that uses essentially the same definition and ownership and control criteria as the DOT. In this case, the potential DBE must obtain the information and certification (f made) from the other agency and submit it to the City; or 1.4.2. The potential DBE contractor has been determined by the Small Business Administration to be owned and controlled by socially and economically disadvantaged individuals under Section 8(a) of the Small Business Act, as amended. PAGE 1-DBE PROGRAM (o:mrvertdane.Pa) 2. Uniform Certification Standards. The City will take at least the following steps in determining whether a firm may be certified as a DBE: 2.1. Perform an on-site visit to the offices of the firm and to any job sites on which the firm is working at the time of the eligibility investigation. 2.2. Obtain the resumes or work histories of the principal owners of the firm and personally interview these individuals. 2.3. Analyze the ownership of stock in the firm, if it is a corporation; 2.4. Analyze the bonding and financial capacity of the firm. 2.5. Determine the work history of the firm, including contracts it has received and work it has completed. 2.6. Obtain or compile a list of equipment owned or available to the firm and the licenses of the firm and its key personnel to perform the work it seeks to do as part of the DBE program; 2.7. Obtain a statement from the firm of the type of work it prefers to perform as part of the DBE program. 3. On-site Certification Visits. Office and job site visits may be omitted from the investigation in any of these situations: 3.1. When the City, at its discretion, accepts the certification of another DOT recipient, which included visits conforming to the regulations. 3.2. When the City obtains the report of a site visit completed by another DOT recipient, which the City relies on. A firm applying for certification may be required to supply such report or cause the other recipient to supply it. The City will then draw its own conclusions regarding eligibility. 3.3. When the City recertifies a firm that it previously reviewed on-site, and eligibility issues (e.g., change in ownership) have not arisen that make a second visit necessary. In the absence of such issues, an on-site visit need be conducted only once. 4. Decertification Procedures. Whenever the City comes to believe that a firm with a current certification is no longer eligible, the firm will be afforded the rudiments of due process prior to revoking its eligibility. The steps to be used are: 4.1. A letter will be sent to the firm, stating that the City is contemplating decertification. A brief description of the reasons for the proposed action will be included. PAGE 2-DBE PROGRAM (p:eirpp kdbe.peq 4.2. The firm will be given an opportunity to respond in person and in writing to present information and arguments. An informal meeting or hearing may be part of the process, but a formal adversary proceeding will not be used. 5. DBE Definition. To qualify for certification, a firm must meet the definition of a disadvantaged business enterprise (DBE). The definition used by the City for a small business concern is one: 5.1. Which is at least 51 percent owned by one or more socially and economically disadvantaged individuals, or, in the case of any publicly owned business, at least 51 percent of the stock of which is owned by one or more socially and economically disadvantaged individuals; and 5.2. Whose management and daily business operations are controlled by one or more of the socially and economically disadvantaged individuals who own ft. 6. Determinations of Business Size. The first step in the certification process is to make a determination of business size. If the applicant is not a "small business concern," as defined below, it will not be certified by the City, even though it maybe owned and controlled by socially and economically disadvantaged individuals and eligible in all other respects. Even a firm certified by the Small Business Administration (SBA) under the 8(a) program is not eligible if it is not small. 6.1. The size standards established by the SBA in 13 CFR Part 121, as revised on May 25, 1988, are used for making size determinations. 6.2. However, no firm is considered small if, including its affiliates, it averages annual gross receipts in excess of $16,015,000 over the previous three fiscal years (Section 505(d)(2), Airport and Airway Improvement Act of 1982, as amended by the Airport and Airway Safety, Capacity, Noise Improvement, and Intermodal Transportation Act of 1992). Thus, a general contractor must "graduate" from the program once its receipts exceed the $16,015,000 ceiling, even though the SBA standard for general contractors is $17 million. 6.3. For AIP-funded subcontracts of $10,000 or less, a firm is small under the SBA regulations if, including its affiliates, it has no more than 500 employees. 6.4. For AIP-funded subcontracts over $10,000 and prime contracts, a firm is small under the SBA regulations if, including its affiliates, ft meets the applicable standard in terms of average gross receipts, number of employees, or other measure. 6.5. All affiliates of a firm, as well as the firm itself, are considered when determining gross receipts earned or number of persons employed. Affiliation exists if one firm controls or has the power to control the other, or a third party or parties controls or has the power to control both firms. PAGE 3-DBE PROGRAM (vairporAdbe.pall 6.6. Information on gross receipts earned by an applicant is obtained from its submission of the schedules required in paragraph 1.2. 6.7. If a firm applies for certification in more than one category (e.g., general construction and special trade subcontractor), the applicable SBA standard is the one that describes the work the firm will perform under the AIP-funded contract. 6.8. Size determinations will be reviewed annually in connection with the recertification process. 7. Socially and Economically Disadvantaged Individuals 7.1. Any person having a current 8(a) certification from the Small Business Administration is considered to be socially and economically disadvantaged. 7.2. The City makes a "rebuttable presumption" that individuals in the following groups who are citizens of the United States (or lawfully permanent residents) are socially and economically disadvantaged: a. Women; b. Black Americans, which includes persons having origins in any of the Black racial groups of Africa; C. Hispanic Americans, which includes persons of Mexican, Puerto Rican, Cuban, Central, or South American, or other Spanish or Portuguese culture or origin, regardless of race; d. Native Americans, which includes persons who are American Indians, Eskimos, Aleuts, or Native Hawaiians; e. Asian-Pacific Americans, which includes persons whose origins are from Burma, Thailand, Malaysia, Indonesia, Singapore, Brunei, Japan, China, Taiwan, Korea, Vietnam, Laos, Cambodia (Kampuchea), the Philippines, Samoa, Guam, the U. S. Trust Territories of the Pacific Islands (Republic of Micronesia, and the Commonwealth of the Northern Marianas Islands, Macao, Hong Kong, Fiji, Tonga, Kiribati, Tuvalu, or Nauru; and f. Asian-Indian Americans, which includes persons whose origins are from India, Pakistan, Bangladesh, Sri Lanka, Bhutan, the Maldives Islands, or Napal. The City will generally assume that business owners who fall into one of these groups are socially and economically disadvantaged. Their disadvantaged status will not generally be investigated, unless a third-parry challenge is made. 7.3. Other individuals may be found to be socially and economically disadvantaged on a case-by-case basis. For example, a disabled Vietnam veteran, an Appalachian white male, or another person may claim to be disadvantaged. If such individual requests that his or her firm be certified as a DBE, the City, as part of the certification process, will determine whether the individual is socially and economically disadvantaged under established criteria. These owners must demonstrate that their PAGE 4-DBE PROGRAM (p:airport\dha.pd) disadvantaged status arose from individual circumstances, rather than by virtue of membership in a group. S. Challenge Procedures. Any third party may present evidence challenging whether a firm's owners who are presumed to be socially and economically disadvantaged are truly disadvantaged. Individuals certified as 8(a), however, are not subject to these challenges. 8.1. When the City receives a written challenge to the disadvantaged status of a business owner that is certified or seeking certification, the City will make a determination of social and economic disadvantage. The City itself may also initiate an inquiry. 8.2. The guidelines in 49 CFR 23.69 will be used for these actions. The procedures are informal; strict rules of evidence do not apply. 8.3. While a challenge is in progress, the presumption of social and economic disadvantage continues, and if the firm has been certified, it will continue to be eligible as a DBE. 9. Eligibility Standards. The City will use the following standards to determine whether a firm is owned and controlled by one or more socially and economically disadvantaged individuals. 9.1. Bona fide membership in a group of socially and economically disadvantaged individuals must be established on the basis of the applicant's claim that he or she is a member of such group and is so regarded by that particular disadvantaged community. However, the City is not required to accept the claim if it is determined to be invalid. Proof of ancestry alone is not conclusive evidence of membership in a group of socially and economically disadvantaged individuals. The fact that a person's grandfather or other relative belonged to one of these groups does not necessarily qualify the applicant as a member for purposes of DBE certification. If the individual has not held himself or herself out to be a member of the community of disadvantaged individuals, has not acted as a member of that community, and would not be identified by persons in the population at large as a member of the group, the individual is not considered as belonging to that disadvantaged group for purposes of DBE certification. 9.2. An eligible DBE must be an independent business. The ownership and control by disadvantaged persons must be real, substantial, and continuing and must go beyond the pro forma ownership of the firm as reflected in its ownership documents. The disadvantaged owners must enjoy the customary incidents of ownership and must share in the risks and profits commensurate with their ownership interests, as demonstrated by an examination of the substance rather than form of PAGE 5-DBE PROGRAM wairp .poo arrangements. Recognition of the business as a separate entity for tax or corporate purposes is not necessarily sufficient for recognition as a DBE. In determining whether a potential DBE is an independent business, the City considers all relevant factors, including the date the business was established, the adequacy of its resources for the work of the contract, and the degree to which financial, equipment leasing, and other relationships with non-DBE firms vary from industry practice. 9.3. The disadvantaged owners must also possess the power to direct or cause the direction of the management and day-to-day, as well as major decisions on matters of management, policy, and operations. The firm must not be subject to any formal or informal restrictions which limit the customary discretion of the disadvantaged owners. There must not be restrictions through, for example, bylaw provisions, partnership agreements, or charter requirements for cumulative voting rights or otherwise that prevent the disadvantaged owners, without the cooperation or vote of any owner who is not socially and economically disadvantaged, from making a business decision of the firm. 9.4. If the owners of the firm who are not socially and economically disadvantaged individuals are disproportionately responsible for the operation of the firm, then the firm is not controlled by socially and.economically disadvantaged individuals and is not eligible. Where the actual management of the firm is contracted out to individuals other than the owner, the persons having the ultimate power to hire and fire the managers are considered as controlling the business. 9.5. All securities which constitute ownership and/or control of a corporation for purposes of establishing it as a DBE must be held directly by socially and economically disadvantaged individuals. No securities held in trust, or by any guardian for a minor, shall be considered as held by socially and economically disadvantaged individuals in determining the ownership or control of a corporation. 9.6. The contributions of capital or expertise by the socially and economically disadvantaged individuals to acquire their interests in the firm shall be real and substantial. Examples of insufficient contributions include a promise to contribute capital, a note payable to the firm or its owners who are not socially and economically disadvantaged, or the mere participation as an employee, rather than as a manager. 9.7. In addition to the above standards, special consideration is given to the following circumstances: 9.7.1. Newly formed firms and firms whose ownership and/or control has changed since the date of the advertisement of the DOT-assisted contract are closely scrutinized to determine the reasons for the timing of the formation or change in the firm. 9.7.2. A previous and/or continuing employer-employee relationship between or among present owners is carefully reviewed to ensure that the PAGE 6-DBE PROGRAM Ip:eirpwt1dbe.po1l employee-owner has management responsibilities and capabilities, as referenced above. .;;.; 9.7.3. Any relationship between a DBE and a non-DBE which has an interest in the DBE is carefully reviewed to determine if the interest of the non-DBE conflicts with the requirements for ownership and control. 9.8. A joint venture will be certified if the DBE partner of the joint venture meets the eligibility standards, is responsible for a clearly defined portion of the work to be performed, and shares in the ownership, control, management responsibilities, risks, and profits of the joint venture. 9.9. A joint venture is eligible to compete in a DBE set-aside if the DBE partner of the joint venture meets the eligibility standards; the DBE partner's share in the ownership, control, management responsibilities, risks, and profits of the joint venture is at least 51 percent; and the DBE partner is responsible for a clearly defined portion of the work to be performed. 9.10. A business applying for certification as a DBE or as a joint venture DBE must cooperate with the City in supplying any additional information which may be requested in order to make a determination. For example, the applicant may be required to provide income tax statements. 9.11. The City safeguards from disclosure to unauthorized persons information that reasonably may be regarded as confidential business information, consistent with Federal, state, and local law. 9.12. Once certified, a DBE will be required to update its submission annually by submitting a new Schedule A or certifying that the Schedule A on file is still accurate. Firms are notified upon certification that a new Schedule A must be submitted whenever there is a change in the firm's ownership or control. 9.13. The denial of certification by the City is final for the particular contract and any other contracts being let at the time of the denial (except when the Department of Transportation reverses the denial, following an appeal). Firms denied certification may correct deficiencies in their ownership and control and reapply for certification only for future contracts. 10. Percentage Goals for the Dollar value of the Work to be Awarded to DBE's. The single overall goal for the use of DBE's in AIP-funded contracting, together with a description of the methodology employed in establishing it, is set forth in this section. The following guidelines apply when establishing the overall goal: 10.1. Make a projection of the work to be accomplished during the goal period on all AIP-funded contracts (excluding purchases of land) and estimate the cost of the PAGE 7-DBE PROGRAM (P:sirportldbe.pol) work items in each. Whenever possible, an engineer's estimate of the costs should be provided. 10.2. Select the geographical area(s) to be used in seeking DBE's for the work to be accomplished. The City shall, as a minimum, seek DBE's in the same geographical area in which they seek contractors or subcontractors generally for a given solicitation. 10.3. Consult the Directory and other sources to determine the availability of DBE's in the relevant geographical areas. The City will use the Oregon DOT DBE Directory, updating it annually; updates will include any additional DBEs certified since the last update. The directory will be maintained in the City's personnel office. In the event a bidder names other DBEs it desires to use, these firms will be included in the Directory if they can be certified. Other DBEs that desire to be listed will also be included, upon request. 10.4. Identify potential for DBE participation. Based on a review of the directories and prior accomplishments, identify potential for DBE's to participate as prime or subcontractors in the AIP-funded projects during the goal period. The following factors should be considered: 10.4.1. The number and types of contracts to be awarded and the number and types of DBE's likely to be available to compete for those contracts; and 10.4.2. The past results of the sponsor's efforts to contract with DBE's and the reasons for the high or low level of those results. 10.5. Calculate the Overall Goal. The overall goal is determined by dividing the Federal share of potential awards to DBE's (dollar value) by the Federal share of all prime contract awards (dollar value) forecast for the goal period. If the overall goal does not represent an increase over the previous year's accomplishments, the City shall provide an explanation why an increase cannot reasonably be achieved. 10.6. If the overall DBE goal is less than 10 percent the following steps must be taken by the City. If the overall goal is 10 percent or more these steps need not be taken. 10.6.1. Submit to the FAA a justification which provides information on the following points: a. The efforts to locate DBE's; b. The efforts to make DBE's aware of contracting opportunities; c. The initiatives to encourage and develop DBE's; d. Legal or other barriers impeding the participation of DBE's at a level of at least 10 percent in the City's FAA-assisted contracts, and the City's efforts to overcome or mitigate the effects of these barriers; PAGE 8-DBE PROGRAM Ip:drpart%dbe.pe9 e. The availability of DBE's to work on the sponsor's FAA-assisted contracts;i f. The size and other characteristics of the minority population of the City jurisdiction, and the relevance of these factors to the availability or potential availability of the DBE's to work on the City's FAA-assisted contracts; and g. A summary of the views and information concerning the availability of DBE's and the adequacy of the City's efforts to increase DBE participation, as provided by persons and organizations consulted by the City. 10.6.2. Ensure that the request for the overall goal is signed or concurred in by the City Council. 10.6.3. Consult with minority and general contractors' associations, community organizations, and other officials or organizations that could be expected to have information concerning the availability of DBE's and the adequacy of the sponsor's efforts to increase DBE participation. 10.7. Notice Publishing the Overall Goal. When the overall goal is,submitted to the FAA, the City shall publish a notice announcing that the proposed goal and methodology are available for inspection for a 30-day period at City Hall. The notice should state that comments will be accepted by the sponsor or the Department of Transportation for 45 days following publication. The notice should include addresses where comments may be sent and should state that the comments are for informational purposes only. The City shall publish the notice in general circulation media and in any media of the disadvantaged community and trade associations. 11. Updated Goal. The overall goal must be reviewed at least annually. The review includes an analysis of projected versus actual DBE participation. An updated overall goal and methodology must be submitted to the FAA 30 days prior to the end of the goal period or when requested by the Regional Civil Rights Officer. An update is required even when the City does not anticipate awarding any FAA-assisted contracts during the following 12-month period. If the City's overall DBE goal expires and a new goal has not been approved, the City will not issue further solicitations for AIP-funded contracts, including IFB's or RFP's, unless the FAA has approved the specific contract goal or a new overall goal. 12. Explanation for Failing to Meet Overall DBE Goal. If the City fails to achieve the overall DBE goal, it shall provide an explanation showing why failure to meet the goal was beyond the City's control. 13. Contract Goals. A contract goal shall be established for each prime contract funded by the AIP that has subcontracting possibilities. The requirement applies to both construction and nonconstruction (.e., architectural, engineering, other professional services, equipment, etc.). PAGE 9-DBE PROGRAM (p:eirpertldbe.pep A single goal for DBE's is also used for the contract goal. The appropriate goal should be included in the contract solicitation. Contract goals should be set to achieve the overall goal. Individual contract goals may vary from the overall goal. 14. Means to Ensure Competitors Make Good Faith Efforts to Meet the DBE Goal. Whenever the City issues a solicitation for an FAA-assisted contract that has subcontracting possibilities, the solicitation will contain the DBE contract goal. The City will follow this procedure for nonconstruction as well as construction projects. The appropriate goal shall be included in Invitations for Bid (IFB) for construction work and in Requests for Proposals (RFP) for architectural, engineering, and other professional services. 14.1. The solicitation will include a statement that the apparent successful bidder will be required to submit DBE participation information and that as a condition. of receiving the contract, the bidder must meet the DBE goal or demonstrate to the City that it made good faith efforts. The actual clause to be used is: "The bidder shall make good faith efforts, as defined in Appendix A of 49 CFR Part 23, Regulations of the Office of the Secretary of Transportation, to subcontract _ percent of the dollar value of the prime contract to small business concerns owned and controlled by socially and economically disadvantaged individuals (DBE). In the event that the bidder for this solicitation qualifies as a DBE, the contract goal shall be deemed to have been met. Individuals who are rebuttably presumed to be socially and economically disadvantaged include women, Black Americans, Hispanic Americans, Native Americans, Asian-Pacific Americans, and Asian-Indian Americans. The apparent successful bidder will be required to submit information concerning the DBE's that will participate in the contract. The information will include: (1) the name and address of each DBE; (2) a description of the work to be performed by each named firm; and (3) the dollar value of the work of the contract. If the bidder fails to achieve the contract goal stated if this paragraph, it will be required to provide documentation demonstrating that it made good faith efforts in attempting to do so. A bid that fails to meet these requirements will be considered nonresponsive." 14.2. The DBE participation,information will be required prior to committing the City to award the contract to the apparent successful bidder. 14.3. If the contract goal specified in the solicitation is not met, the apparent successful competitor will be required to submit documentation of the efforts it made. The City will then determine whether these are "good faith efforts." The following criteria will be used: 14.3.1. Whether the contractor attended any pre-solicitation or pre-bid meetings that were scheduled by the recipient to inform DBE's of contracting PAGE 10-DBE PROGRAM (p:mrp"rr\dbe.po0 Y C,f and subcontracting opportunities; 14.3.2. Whether the'contractor advertised in general circulation, trade association, and minority-focus media concerning the subcontracting opportunities; 14.3.3. Whether the contractor provided written notice to a reasonable number of specific DBE's that their interest in the contract was being solicited, in sufficient time to allow the DBE's to participate effectively; 14.3.4. Whether the contractor followed up initial solicitations of interest by contracting DBE's to determine with certainty whether the DBE's were interested; 14.3.5. Whether the contractor selected portions of the work to be performed by DBE's in order to increase the likelihood of meeting the DBE goals Including, where appropriate, breaking down contracts into economically feasible units to facilitate DBE participation); 14.3.6. Whether the contractor provided interested DBE's with adequate information about the plans, specifications, and requirements of the contract; 14.3.7. Whether the contractor negotiated in good faith with interested DBE's, not rejecting DBEs as unqualified without sound reasons based on a thorough investigation of their capabilities; 14.3.8. Whether the contractor made efforts to assist interested DBE's in obtaining bonding, lines of credit, or insurance required by the City or contractor; and 14.3.9. Whether the contractor effectively used the services of available minority community organizations; minority contractors groups; local, state, and Federal minority business assistance offices, and other organizations that provide assistance in the recruitment and placement of DBE's. Good faith efforts are those that could reasonably be expected to result in goal attainment by a bidder who aggressively and actively seeks to obtain DBE participation. The above listed items are recommended ones that bidders/proposers may make to obtain DBE participation. The list does not represent a mandatory checklist of required actions; no one or combination is required in all cases. The list is not intended to be exhaustive; other factors or efforts may be relevant in appropriate instances. 14.4. The City will examine the quantity and intensity of the efforts as well as the type of actions taken. Efforts that are merely pro forma are not sufficient, even though they may be sincerely motivated. PAGE 11-DBE PROGRAM (o:mrpon\dbe.Po0 Off .o ,N o Pmo ran dnm c June 3 , 1994 �GIII. Mayor and Council r rIIIlI. Mike Broomfield p�ll�IjELt: Electrical Enforcement Plan On October 5, 1993, the revised electrical delegation rules adopted by the Electrical Board were filed with the Secretary of State. The rules became effective on December 1, 1993 after numerous meetings with industry and Oregon Building Officials Association. There are significant impacts on existing electrical inspections programs. Municipalities with electrical programs were required to update their ordinances and operating plans to be consistent with the rules within 180 days from December 1, 1993 . OAR 918-300-210. Enclosed is my initial response letter to the State. The purpose of this requirement is to create updated files on each municipality which reflect what the municipality is doing. While Ashland has an ongoing electrical inspection program, the plan reflects updated requirements, schedules, an accounting plan, (revenues and surplus carryovers) , and requirements for inspectors in this jurisdiction in compliance with OAR 918-300-150 (2) (j) . If you have questions regarding the plan, please feel free to call me at 503- 488 5309. I will be present at your June 21, 1994 meeting to respond to questions. r Y ) CITY OF ASHLAND �' ... CITY HALL ASHLAND,OREGON 97520 telephone(rode 503)482,7211 December 10, 1993 Peggy A. Collins, Compliance Manager Oregon Building Codes Agency 1535 Edgewater NW Salem, Oregon 97310 Dear Peggy: In accordance with Oregon Revised Statute (ORS) 455. 150(2) , please be advised that the City of Ashland intends to continue administration and enforcement of the specialty codes within their jurisdiction. To complete this notification process, a copy of this letter will be sent to Dale Bohannan, Building Official for Jackson County. Complete program assumption plans and copies of ordinance changes for Electrical Program Renewal will be forwarded on BCD approved forms when received. Regards, fLiBroom / Building City of Ashland CITY OF ASHLAND : CITY HALL c ASHLAND,OREGON 97520 telephone(ootle 503)482.3211 CITY OF ASHLAND OPERATING PLAN FOR ELECTRICAL PROGRAM INTRODUCTION: In response to. Oregon Administrative Rules 918-300-100 through 918-300-420, the following plan is submitted as the Operating Plan for the City of Ashland, Electrical Jurisdiction. The plan will include: An ordinance for administration and enforcement; Operating Plan with minimum standards of OAR 918-300-250 Public Contract Procedure; Code Interpretation Dispute Resolution; Permits and Permit Issuance; Internal Operations; Plan for Inspection Operations; Plan for Compliance; " Accounting Plan; Review and Update of Plans and Ordinance; Ordinance Amendments for fees and OAR's; Automatic Renewal; Minimum Standards for Adequate Electrical Inspections; Inspection of Secondary Considerations; Employment of "A" Level Electrical Inspectors; Prohibition procedures for inspections by uncertified individuals; ORDINANCE FOR ADMINISTRATION AND ENFORCEMENT Proposed ordinance marked Exhibit A will be the City of Ashland Ordinance to adopt: (1) The Electrical Specialty and One and Two Family Dwelling Specialty Codes; (2) Requirements for Permits and authority to issue stop work orders and correction notices; (3) Enforcement authority dealing with persons who -start work without permits, fail to call for inspections, fail to make corrections or violate requirements; (4) Provide electrical plan review as required by City of Ashland Electrical Plan Review Requirements marked Exhibit B (5) Provide City of Ashland Minor Electrical Work Label procedures as provided in Exhibit C (6) Provide City of Ashland Electrical Fees for all other services, (include fees for "A" Level Inspection as State Designee for Industrial Inspection) ; OPERATING PLAN WITH MINIMUM STANDARDS OF OAR 918-300-250 This plan will be the City of Ashland Electrical Inspection plan for ongoing and minimum requirements. _ The City of Ashland shall employ a minimum of one certified electrical 'A' Level inspector as described in Ashland Municipal Code Exhibit "A" . Other electrical inspectors for this jurisdiction may be 'A' Level or CABO certified employees or contract certified inspectors both operating under the supervision of the City of Ashland Building Official. City of Ashland Electrical Inspectors shall have published and posted office hours when available to make calls and provide interpretations, (see Exhibit G) . Conflicts in code interpretation shall be referred to the City of Ashland Building Official. A decision of the Building Official may be appealed to the City of Ashland Structural Appeals Board, (see Div 15, Ashland Municipal Code) . Further appeal from decisions of the Appeals Board may be made to the State of Oregon Electrical Board .in compliance with ORS 479.853 . Electrical Permits may be obtained at the City of Ashland Department of Community Development, 20 East Main Street, Ashland, Oregon. Office hours are 8 :30AM through 3:OOPM Monday through Friday, excluding holidays. Fees and information for electrical permits shall be provided on City * of Ashland Exhibits D & E. Electrical Inspections will be provided Monday through Friday as provided on City of Ashland Exhibit F. All written inspection requests will be honored within 48 hours as required by OAR 918-260-270 (5) . The City of Ashland shall provide an accounting plan (marked Exhibit G) , which complies with the requirements of 918-300- 340 Any combination of 'Electrical programs between the City of Ashland and other municipalities shall incorporate the provisions if this plan, shall be enacted by inter- governmental agreement, (Exhibit H) , and shall be deemed to comply with OAR 918-300-260 and OAR 918-300-350. MAINTENANCE AND AMENDMENT OF PLANS: The City of Ashland Building Official shall review and update this plan on an annual basis. Any ordinance amendments reflecting effective dates or fee changes shall be submitted to Building Codes Division, State of Oregon at least 30 days prior to public hearing. The City of Ashland Building Official shall submit notice to the State of Oregon and Jackson County prior to January 1 of each year. Notice shall request continuation the = program and shall comply with ORS 455. 150 MINIMUM STANDARDS FOR INSPECTION These standards shall establish minimum inspection procedures for the City of Ashland Electrical Jurisdiction under the Oregon Electrical Specialty Code and the electrical provision of the CABO One and Two Family Dwelling Code. The electrical installations referred to in this standard shall be the mandatory inspections. All inspectors shall fully inspect, note any discrepancies in and require correction of code violations with regard to the size, placement, type, protection and termination of the following: (a) Service entrance conductors; (b) Service equipment (c) Grounding electrode and grounding electrode conductor; (d) Bonding (e) Overcurrent protection; (f) Branch circuits; (g) Feeders; and (h) Ground-fault circuit interrupter devices & systems Inspections not itemized shall be deemed secondary inspections and shall be inspected in compliance with OAR 918-302-b20 or CABO electrical provisions. Inspectors shall inspect a sampling of 30 percent of these considerations. If violations are found in the sample, an additional 10 percent shall be inspected and additional requirements may include: Require permit holder the check all similar job--site - installation and notify inspector of corrections; Inspect other job site installations and mail notice to the permit holder. Require a reinspection of all other similar items on the job site. These requirements shall be in compliance with ORS 918-302- 020 and 918-302-030. f ' City of Ashland 1'lannr g Exhibit . Evx�ert�• - OFfE 9r•rr Exhibit "A" Senior Planner Characteristics "Under the general supervision of the Planning Director, directly responsible for the operation of the .Planning Division and the city planning program. Directly supervises Associate and Assistant Planners and office staff of the Department of Commdhity Development. Responsible for providing assistance to planning applicants; writes reports and makes presentations; interprets, proposes needed revisions to and enforces the Land Use Ordinance; conducts research and studies on planning issues, and does related work as required. Minimum oualifications Bachelor's Degree in Georgraphy, Urban Studies, Planning, or other planning related field; three years experience in planning including at least two years in zoning administration or site design, master's degree may substitute for one year's experience; ability to work effectively with the public, ability to .communicate effectively in written and oral form; possession of, or ability to immediately obtain, an Oregon drivers license. System Design Technician Characteristics Responsible for keeping all electrical system maps up to date, maintenance of specification drawings for overhead and underground construction, designing and staking customer service extensions and minor system improvements, work orders required to process jobs, and related duties. Minimum Oualifications Equivalent to two years related experience. Experience in electrical distribution system design. Experience operating survey instruments and staking line. Familiarity with National Electrical Safety Code. Ability to deal with public effectively and courteously. Familiarity with Oregon State electrical codes and experience operating a computer including mapping. Equivalent to an Associates Degree in Engineering Technology. Electrical Inspector Characteristics Under the supervision of the Building official, this employee is responsible for the inspection of plans and construction •for compliance with the City and State, electrical and other related codes and ordinances. The employee inspects buildings in the process of construction, alteration or repair for compliance with electrical and other code requirements and for safe application of construction practices; issues permits; checks plans; maintains necessary records. Will also do structural inspections. Minimum Qualifications Equivalent to high school graduation, two years journeyman level experience in electrical building construction and Oregon State Electrical Inspector certification or ability to obtain such certification immediately after hire. Oregon drivers license or ability to obtain immediately. Police Captain Characteristics Under the general direction of the Police Chief, this employee is responsible for the efficient operation of a division of the Police Department. Organizes and directs the operational activities of the division, and assists with the planning and implementing of department, division and individual employee goals and objectives. Does related work as required. Minimum Oualifications Equivalent to two year college degree in law enforcement, criminology or a related field, and six years of law enforcement experience in a city of .similar size or larger, three years. of which shall have been at a management level. Police Administrative Assistant\Code Compliance Officer Characteristics Answers phones in Police Department, takes complaints and handles cases, relieves in dispatch center. supervises parking control personnel in the performance of their duties. Determines non- compliance with City zoning, subdivision, nuisance and other codes and initiates appropriate action as required. Represents the City both to the public and, as necessary, in Municipal Court. Performs related work as required. Minimum Qualifications Two years of college and two years of code enforcement, investigative or law enforcement experience; or any equivalent combination of experience and training. Possession of a valid Oregon drivers license . . or ability to obtain immediately. Ability to qualify for Advanced Certification from the Board on Police Standards and Training within six months of hire. Experience in, and understanding of working with the public, including the ability to deal with citizens and public officials under conditions requiring tact and good judgement; fundamental-knowledge of planning and zoning laws and procedures. oz Cl) 0C Ca 0D OZ C m - = M r D r r \3- °. `.. Z � ZO Or Co On lyw y � D � pDpm ODO = G) C) C) z I ^ ' C Z m m � mW co D2o m cn 0 o j � m DG Z nn ° c7 zCm Z V cn m j M p Z Co m zM m ° nW Z DW m7o w D ZTIm0 0 m o r U)a Q 0 M p v Z � Qmo0 � 0 < m cn 0 :3 Oym � C z W Z r m DWOo to U cn CD) O Z n m N o z (/) CD = � W = C � Z Om °• �, cnmp CO —I C7 Cn C .•.•.•.•.• c) a =i.-- r- ...,. (JI 020 w� W pn00 ' o n m --1 2 60 02 CD 3 2 m m 2 \ COD mincnm i m W � r H W O ct W W v m N a e ( s � o tv r I 11 1 X 1 1 O II mm I ISM W NMMN F+ M 4C oo I Y•r• r Ctl G w m N ID. P.G N• N- µ � a a a µ w w w Pd kQ N N 1 1 1 1 1 1 G d H H w O O w N W W - N 4 C G NM MN W h7 O n µµ C r x x m m r H r Fn t+] C M \ x rt w . 1 1 \ 1 1 1 1 a n W Ow IVwwwo N t' H N M N N F I-b a n a N m H C7 n � N H. [9 +3 1 1 C7 1 01 1 � co 0 P. - I- N Nrt NN AI 0 0 Fi k a k ow wWWWO N N N F M k M µ µ PUBLIC NOTICE Pursuant to Article X, Section 2 (c)• of the Ashland City Charter, the Ashland City Council will meet on Tuesday, June 21, 1994, at 7 p.m. , in the Civic Center Council Chambers, 1175 East Main Street, to consider the first reading by title only of the following: An ordinance of the City of Ashland Establishing a Municipal Electrical Program for the Administration and Enforcement of the Electrical Code. Copies of this ordinance have been furnished to members of the city council seven days prior to the council meeting, and three copies are on file in the office of the city recorder for public inspection during business hours. Sharlene Stephens, ALS Office of the City Attorney Publish: Daily Tidings Monday, June 13, 1994, or before RESOLUTION NO. 94- A RESOLUTION AUTHORIZING THE APPLICATION TO THE STATE BUILDING CODES AGENCY FOR THE CITY OF ASHLAND TO ADMINISTER AND ENFORCE.THE ELECTRICAL PROGRAM. THE CITY OF ASHLAND RESOLVES AS FOLLOWS: SECTION 1. Pursuant to OAR 918-300-130, the application to the State Building Codes Agency for the City of Ashland to administer and enforce the electrical program is authorized. SECTION 2. If the application is granted, the City and all persons under it will comply with and be bound by OAR Chapter 918, Divisions 300, 302, 303 and 304. This resolution was read by title only in accordance with Ashland Municipal-Code § 2.04.090 duly PASSED and ADOPTED this day of 1994. Nan E. Franklin, City Recorder SIGNED and APPROVED this day of 1994. Catherine M. Golden, Mayor Reviewed as to form: Paul Nolte, City Attorney PAGE'1-RESOLUTION trplaaninplbd-elmllw) ORDINANCE NO. AN ORDINANCE ESTABLISHING A MUNICIPAL ELECTRICAL PROGRAM FOR THE ADMINISTRATION AND ENFORCEMENT OF THE ELECTRICAL CODE THE PEOPLE OF THE CITY OF ASHLAND DO ORDAIN AS FOLLOWS: SECTION 1. Chapter 15.20 is added to the Ashland Municipal Code as follows: Chapter 15.20 ELECTRICAL CODE Sections: 15.20.010 Purpose 15.20.020 Code Adoption 15.20.030 Powers and Duties of Building Official 15.20.040 Fee Schedule 15.20.050 Permit format 15.20.060 Electrical permits generally 15.20.070 Minor Electrical Installation Label 15.20.080 Inspections Required 15.20.090 Violation--Penalty 15.20.010 Purpose. The purpose of this chapter is to establish a municipal electrical program by the City of Ashland for the administration and enforcement of the State of Oregon Electrical Specialty Code. Pursuant to ORS 479.855, such administration and enforcement may to delegated by the State to the City provided certain minimum standards are met. 15.20.020 Code Adoption. Adopted as a part of this chapter and further referred to in this chapter as "the electrical code" are the A. The Electrical Specialty Code as defined in Oregon Administrative Rule 918-290-010, B. The Uniform Administrative Code Provisions for the National Electrical Code, 1993 Edition, and C. The electrical code requirements for One and Two Family Dwellings under the Oregon One and Two Family Dwelling Code in OAR 918, Division 480. 15.20.030 Powers and Duties of Building Official. The Building Official is authorized and directed to enforce all the provisions of the electrical code. 15.20.040 Fee Schedule. The fee schedule for electrical permits as established in OAR 918-260-032 is adopted as the fee schedule for the City in the " administration of the electrical code. PAGE 1 - ELECTRICAL PROGRAM ORDINANCE(p:amba-el«.oral 15.20.050 Permit format. The permit format established in OAR 918-260-031 is adopted as the permit format for the City is the administration of the electrical code. 15.20.060 Electrical permits generally. Permits shall be issued in compliance with ORS 479.560 and OAR 918-301-060. 15.20.070 Minor Electrical Installation Label. The program for minor electrical installation labelling established by OAR 918-310 to 918-310-110 is adopted as the City's program. 15.20.080 Inspections Required. Inspections shall be called for and made as provided in the electric code and OAR 918-302-010 to 918-302-040. The general contractor will notify the Building Official when ready for inspections as listed on the inspection card. Inspections will be made within 48 hours after notification, Saturdays, Sundays and Holidays excepted. t 15.20.090 Violation--Penalty. Any person, firm or corporation violating any of the provisions of this chapter shall be deemed guilty of an offense and each such person shall be deemed guilty of separate offense on each and every day or portion thereof during which any violation of any of the provisions of this ordinance is committed, continue or permitted and upon conviction of any such violation such person shall be punished as prescribed in Section 1.08.020. SECTION 2. Classification of the fee. The fees specified in AMC Section 15.20.040 as set forth in Section 1 of this ordinance is classed as not subject to the limits of Section 11b of Article XI of the Oregon Constitution (Ballot Measure No. 5). The foregoing ordinance was first read by title only in accordance with Article X, Section 2(C) of the City Charter on the day of ; 1994, and duly PASSED and ADOPTED this day of , 1994. Nan E. Franklin, City Recorder SIGNED and APPROVED this day of 1994. Catherine M. Golden, Mayor Approved as to form: Paul Nolte, City Attorney PAGE 2 - ELECTRICAL PROGRAM ORDINANCE(v:amba-al«.ora) af AS&4'Q OrmaranAum . oaEOO�..• June 14, 1994 II: Brian Almquist, City Administrator ram: Steven Hall, Public Works Director A &$ubjCCt: Good News and Information L _ . ACTION REQUES'T'ED None. SLUDGE DISPOSAL & ODOR CONTROL UPDATE SLUDGE DISPOSAL SITES: Dick Marshall has received approval from DEQ for two new sludge disposal sites. One site oontalns 20 acres and the second 150 to 200 useable aces. The larger parcel is in the middle of 4,000 acres and can be used throughout the summa. Dick has been able to make 7 trips per day to the larger sib. We finally have a "reserve" of sites that will be of immense help to us for sludge disposal. Because of these additional sites,we will have year around disposal area and should not have any buildup of sludge at the plant. MARKETING: We placed adamants in the Tidings and Tribune and have received one phone call to date The calla has a small field in Medford and would like to use our dried sludge as a soil conditioner. The owner will have to receive approval from DEQ. SLUDGE THICKENER: The project has been on hold waiting for the delivery of a pump which will arrive the 27th of June. The building is complete and the sludge thickening unit has been installed. Anticipated completion and start-up -. date is between July 20th and 27th. PAGE ODORS: . Dick has not received any odor complaints since the reactivation of the anaerobic (closed) digester. Dick has altered the process in the aerobic (open) digester so we no longer have to "decant" water from . the unit. The decanting process generally occurs in the early morning hours and has caused strong odor problems in the past. He is running the maximum solids content that will allow the unit to function properly. There is normally a mild "musty" odor from,the aerobic digester. Other odors from the plant occur during time of large variations in the daily air temperature. This normally occurs in Spring and Fall. Odors under these conditions would also have a "musty" smell. When the sludge thickener is operational and the aerobic.digester is taken off line, odors from the plant will be substantially reduced. The aerobic digester will be in a standby mode to be used only in case of an emergency. COMPOSTING: Previously I mentioned the possibility of composting sludge with a private company or an individual. The Redwood Sewer District near Grants Pass utilizes a similar process. A local contractor has expressed interest in starting a composting operation in Ashland. One of the key issues that will have to be dealt with in a composting operation is the destruction of pathogens. This requires "cooking" the materials for a period of time at a certain temperature. If the project proves feasible and the operator can receive a permit from DEQ, we will have another source of sludge disposal.. This has been presented to the Recycling Task Force. SAFE DRINKING WATER ACT (SDWA) R&AUTHORIZATION After reading an editorial on the SDWA in a local newspaper, I thought that you should have "the facts" of what is really happening in Washington, D.C. Attached is information on Senate Bill 2019 which passed and, House Bill 3392 which is still under consideration. I am including an article from Waterweek, a publication dealing with the drinking water industry, which explains the implications of the proposed changes. The changes are not as sweeping as indicated in the editorial, but will allow flexibility to "custom design" water quality testing and requirements for local agencies. SDWA testing requirements now require "the same for everybody", irrespective of raw or untreated water quality. An example is the testing for "Synthetic Organic Chemicals" (SOC) which includes herbicides and pesticides. The number of SOC tests has increased from a total of 6 to 30 "regulated" and 13 "unregulated SOC's recently. All of our tests for the original 6 contaminants have been undetectable. The same statement applies to the now 43 required tests. An example of flexibility would be to allow Ashland to have less frequent tests for the 43 contaminants since we have an established track record of not even finding detectible amounts in our water. In PAGE 2-c= "� a•M�� my files, I have tests dating from June, 1978, which verify the absence of these contaminants. In my opinion, the new changes under consideration by Congress will allow flexibility and still provide for the protection of our drinldng water, but not require all systems to test for the worse case raw water situation. cc: Dennis Barnts,'Water Quality Superintendent Dick Marshall, Wastewater Plant Supervisor Nancy Abelle, Chairperson, Clean Air Coalition Dick Wanderscheid, Conservation Manager Enc: Waterweek SDWA Comparisons PAGE & 1si� F enate approves changes to SDWA provisions The SDWA reauthorization bill health experts, state and local govern- half the average outdoor-air level if the sed by the Senate May 19 includes ment officials, and the general public) NAS recommends consideration of ny changes to key provisions as review up to 12 currently regulated radon-ingestion risks. ll as several new provisions. This contaminants for possible monitoring article highlights changes included in modifications. the package of amendments offered Also, states may establish EPA- An approved 12 by Sens.Max Baucus,D floor amendment from 1 -Mont.; approved alternative monitoring plants Sens. John Warner, R-Va., and Kent John Chafee, R-R.I.;.Mark Hatfield, R- for nonmicrobial contaminants based Conrad, D•N.D., replaced a mandatory Ore.; and Robert Kerrey, D-Neb., as on occurrence data;making sure moni_ source water protection program with well as later floor amendments. toning is no less frequent than federal a voluntary Water Quality Protection State revolving fund requirements for detected contami- Partnership that allows local govem- Govemors may transfer up to half nants ments or water P Alternative programs must also state help systems t0 petition for scwith Pate pollution the amount in the SDWA SRF to the ensure compliance with and enforce- source waters Clean Water At SRF and transfer a ment of federal regulations. Potential drinking similar amount from the CWA SRF to water contaminants of public health the SDWA SRF. Also, states can defer Small-system variances concern. Paying their 20 percent match for FY94 States could receive EPA grants to and FY95 capitalization Compliance va er ing will be avail- help establish such programs, whibh 1998: grants until able for systems serving under 10,000 would emphasize cooperation between local governments and landowners. Contaminant selection EPA decisions on which new conta- Operator certification mmants to regulate (EPA must pick at EPA in two years must develop years Senate state help) operator certification least 15 for review within three ye and at least seven more every five Senate passes guidelines. States must establish such years thereafter)must reauthorization Programs by 1999, but not as a condi- ►be made in consultation with the tion of primacy.States that fail to adopt federal Centers for Disease Control, measure _ a Program, however,will lose a portion and of their SRF grants. ► be based on the best scientific. - and risk-assessment information avail- Public notice People n, after they install appropriate able using,°sound scientific Practices! small Community water systems must -system technology as specified notify all their customers by mail of any considering guidance from the Na- by EPA, they can't afford to comply violation of a standard or treatment tional Academy.of Sciences, with nonmitobial standards based on technique in the first billing after the Standard setting state-determined criteria. Additionally, violation but not more than a year . When a new standard is proposed, to a person ariance Y petition EPA to object later. t s EPA must seek comment on risk-reduc- tion benefits, compliance costs, any Viabili Disinfection by-products risk increase that may be associated States Programs s t a program b The bill no longer exempts DBP with the proposed standard, and the 1998 to ensure that new water sys- setting pr from the revised but it health risks to vulnerable subpopula- tems created after Oct. 1, 1997, are still orders EPA to regulate carcinogens,ryp but ft lions. EPA may then establish a stan- capable of compliance and to secure idium and sets deadlines the m�for- dard that i less stringent than techni- the tally feasible volunta restructuring of noncom- mation collection, DBP and enhanced less"and e if costa are "substantially plying ry existing systems. EPA must surface water treatment rules. develop viabilit ► cancer-causin con Y guidance after con- for less-stringent standard would o and conduct a survey to identify officials C poten An research result in a "significant increase" in tially nonviable systems. - An approved floor amendment from cancer risk,and Viability en. Herb Kohl,'D-Wis., requires EPA ► for noncarcinogenic contami- lion of ty prOgiamc are not a cendi- to institute a broad plan to expand .nants, a less stringent standard would primacy, but states will lose a research on Cryptosporidium and other Portion c their program grants if they fail to drinking water parasites and to ensure ensure a treasonable d on guidelines certainty of no adopt such a program by 1998: the safety of disinfectants. harm"based on guidelines to b0 devel- oped by EPA after a study by and rec- Radon ommendatiotrs.from the NAS. Water systems may comply with an Sensitive subpopulations : alternative radon standard (to be set EPA must conduct research to iden- Monitoring relief by EPA) that results in an indoor-au sub Populations at greater risk from One year after the law's enactment, radon level exposure to drinking water contami- EPA must(after consulting with public age outdoor-air level or is not less aver han Congress every three years.results to WAT�[Rvgi.VOL 3,NO. 11 \ Sy4. V May 23, 1994 t� passes s SDWA bill RECEIVE with a host of reforms DATE ,��• � MAY 2 3 991 PPlle �I�nghe, enee� The Senate on May 19 passed an came from Sen. Barbara Boxer, D- rkt>jporta�e9� SDWA reauthorization bill with a Calif., who sought a provision ilfsep d ti 9 - host of major reforms, including requiring EPA to set standards to g Y protect vulnerable subpopulations many.sought both b EPA and the ��Z;JQflIr1Cn {ISIS` . uS11 hle SDWA Coalition of state and local such as infants, pregnant women 1ue they. Qrts<to �tH ,. officials and water suppliers. The and chronically ill people, including ev�e ca�led�Y1 �gg vote was 95-3. AIDS patients. ltiP The bill also includes amend- In a May 16 press conference, 31 o ments dealing with broader issues: Boxer joined with Ralph Nader, 1�ra� Pr � gc 9 a new risk-assessment provision reps from environmental and public `amen a4pt e, ,> from Sen. Bennett Johnston, D-La.; health organizations and even tele- a an EPA-elevation bill identical to the vision star Ted Danson to push Cgmed `o 1 o 0 span�d r one passed by the Senate last year such an amendment, which caused --regUjnna? drrle ek a but without Johnston's controversial concern among members of the t tp'�hniln9 �- ul�PRpuIQ O risk language; and a provision to SDWA Coalition. However, Boxer aeq,reg'ulaw Qofa ) atts protect private-property owners later joined with Baucus and others tit to a from uncompensated "takings." in backing a compromise version of ' Ouse co810 the amendment, which was ap- F iheirfo'ttiis to e r} Q Bipartsan deal i kg a proved. It requires EPA to consider r sors'f(n" q e it f }J,E339 "fro �1, Floor debate on the SDWA bill such effects when regulating conta- AS )aery began in earnest May 12, when the minants but does not drive the ri� andt[hslpklg fVsQ. Senate a M.coaliuo�,pr�ss'''.i�$`�gasetst�tps � pproved an amended ver- standards. Sit� l(co�iilCyud eff��rto�lio"r " sion of S.2019 as hammered out by a rate Aro, le51 �Sfa "R. j Sens. Max Baucus, D-Mont.; John Other amendments r�aa Chafee, R-R.I.; Mark Hatfield, R- The approved risk-assessment $pVVp �14 , a Ore.; and Robert Kerrey,D-Neb. amendment from Johnston would r, . er)yUung,�butam ' e�ur,�i That package of amendments require EPA to compare risks and � P„Baf.5 a[�in (see details on page 3) included benefits of "major" regulations that s� s, e�tators a . f1^ s man, y changes dealing with state cost $100 million of more per year n sk a ment*a ii2men revolving funds, new contaminants (about 25 regs). Also, it does not dd" tpAxh e e s r to r ( 'potentlal�i�f�l►gfs, egulate, standard-setting, moni- require EPA to prove a positive are a6e al i� coring relief, small-system vari- cost-benefit ratio before regulating. USe S ¢ s;.►� Ot�q' ap antes, radon, system viability nd Chafee, however, warned it could F �at4 I1 ; ar o erator certification. Y - Csg�'$Ome �b,-s@^ s, Qact� P kill the SDWA in the House just as destxibethe}{qu gns�a Key SDWA amendments a the 1993 language shelved House �n� r.tortUOLiS��et�dpt6} leer proved during floor debate included action on EPA elevation. kzVOtefp one that replaces a mandatory A floor fight between Sens. Dale t� Qu�Q,` � Q� source water protection program Bumpers, D-Ark., and Bob Dole, R- t1o0 a t �, 1 ` i n with a voluntary partnership plan, Kan., over a government-wide tak- ele�D `^ ifth - +�', one that re quires EPA to use ings provision led to an amendment w ha + it t s4th¢pg t „sound science" in regulating requiring impact analysis only for water supplies and one that federal actions likely to result in tak- ^�% IintQR I oi�"f` requires EPA to contact small sys- ings. It also prohibits use of the *� herSen " ¢b' nd° "a&k tems before any inspections. statute to determine property value an6 r�i to x ki yf '1` s i One hotly debated amendment or for property appraisal. • SUBSCRIBE9 CALL 1 \\ American Water Works Association /6666 W. Quincy Avenue / Denver, CO 80235 / 303 794-7711 ' �� pE AS#� LEGISLATIVE ADVISORY TO: AWWA Water Utility Members RECEIVED Board of Directors GATE aN o 81994 � Water Utility Council Public Advisory Forum Public Affairs Council Section Chairs i Section Newsletter Editors FROM: John B. Mannion, Executive Direc r DATE: June 1, 1994 RE: Safe Drinkin Water Act Rea:: ion i The Senate passed S. 2019, a version of the Baucus Bill, on May 19. It was revised to .� include many AWWA - sponsored reforms, most notably the use of health risk reductioWand cost analyses in standard setting. Please see the attached charts for a detailed comparison of relevant SDWA legislation. ( This is not the end of SDWA legislative decision making. The House of Representatives will need to pass a version of the bill. AWWA has a good opportunity to continue to influence House actions. The Slattery/Bliley Bill, H.R. 3392, which AWWA helped craft and endorses, 4 currently has 185 cosponsors and will be one of the major bills considered. H.R. 3392 also is endorsed by the Safe Drinking Water Act Coalition, representing state and local. governments, governors, cities, mayors, counties, and others. After House action, the timing of which is not set, a final decision on the SDWA will be forged by the Conference Committee, a joint Senate - House body. . Please read and analyze the attached materials to become conversant with all the provisions of the bills. Call Al Warburton at the Government Affairs office, (202) 628-8303, for further . clarification. We suggest you develop a plan and localized information and statements to communicate { with your House representative and encourage his or her support of the Slattery/Bliley Bill. For a list of current sponsors, please contact Al Warburton. if Thank you for your support on the legislative front! i ` Attachments k( PAMEMCOMMLLEGISLA.ALT I { u T > > v1 z z z .�' .05 P4 :: `� tz T 9 S PG vi A A O N o p ❑ E en© A d y N wA 00 q a 4) ° a ti oa bo MEx � p � M ; '.. p 00 y. w � tn N $ 4A a N kn W N q aN w o �T r; o ai d y " N 3 pp�� aCCgq .� O o c 00 J ~ m O h CV A En a x C11 � [yn rn y y y R O �4 N Q H z b00 y w O ^ co G G rr uo O M g �° N (4 m fD A (9 co 5' °,.y• G1 ° n N p 0 ^ ' ec»o v^ B' ° " < p .< p a ^R. 5 y 8. =.. m B� i ° 0- •o g o ° 'M o to im tw`n 0 a: o N �C., ^ (s9, ^ .0 » O. 0. u' (E(Dpi 0. " (^(pp W N V W ^ EJ a' P. ^ w rS' N '� .� ° .5 � a � Q.O. p O C . 0 O �y O _ R N 00 p O. a w p C 0� ao y °» Ray » o- 8 ° y'o .m 'O' O � n o w a a <_ ° a 5 Ry " a n w y H Q y a g y f4 'n w O N O w y O w^ a Q a o r�7 by —z o Z o c z • • • co d rn w �a ^p v p^ ro rn Q. G N 0 O ^ �p�. n N 0 N .y. O G '�_' ^ y O K < a C Oao �' H o '0o W a N. y io � G �' g a S. no as m 8 n ? cD 9 � v & G' w ry w to F7n G O O a w r n -0 [o O M p ^ O Np Co i G w w w () O ^ n 0°o O E y Oq CD :j v Q E o � � Oo 6o p N Yi y r0 O T A u N �N�y > y C 'g O '� A u •� d•O V O � � C: ... O pw O :o aD aCi MOD gyp+ C ry O� •�! b O C 'OV' N > .0 NNE Y O d O w p� c t2 o y 0 2 0 rA s o o m V 24 •,°- p�q ° n a o ^ a 5 g ov i a Cl ou � IR •^�p+ �,? ^,��j y 'K ° ,Y{V( u ° w aD 0O 0 . 4) 0 4C4 ell O w . � C"" O j0 NO ° Y ' 0 o> ° p2 4 y =§ o U N $ o ' �x rn 3 a h' � � •� A N • W E C 3 v a: E. 4L �. �. av P. 3 aao M Y a) 1 b a) N y 0y 3 �o 15rop mod °-' �' E C O W q N y ai C'n a a c N Y cOl W •5 o w t 0 O T O O a) C� C 00a V b 3P u as g's v " >= o o 5 N p $ N . Q.U w ° E d a� P z z C C [ O O t U O 0 2 w- a z 3 d s 0 ti U a°n a U 1 O A C .. 0 w p• � w -- o o Z x N Y A o n • 0 0 n w o N O CY O. R a E o Qn b � pcnpe o n ° Q , ,c �o � > 8 c Z in ` n C p0.p �O ry ,� C C cr O 0 O o O p H O (9 ° <w N Y fD OOq �• y G p w rA ] ]• ° w h7 �, CCn 0 'emu- Ctl 0 a°° cr 9 Crl ° o 0 E a m b j o ry N °^ On O .a Q' ° w On 'U 0. E pQ 0. N C • • • C b co 00 N CD O' '1 .Oy '�+' R' O0 00 'O O Op O G O y O �° '9 5 ti :7 fp <^p cCi m .w. ° `� ° W ra (� '< '� n a N Q' N •'� �• 'r w Fn w O N O w B0Ga � o9-0 ° oa � a . C O N O ° n O (D O' Ej ° H co . WCY N cD y N p _ C N w N'O O u w Jp m C � V V ° N H N p�p � O o Ir .0 m C y^7 w C Q 0 C M 4 L y C > a u w o Q u $ y 3 gAm p�a p b 0 y 0 d Uj > W v N O W f N O a O O N ON > h o a 2b b a a d > > W o C «'• > > v W 0 b .y > a. Q U W o p p 0 o v ° q o n a'> a aaLA ° W 3A H E � N O N cn ~ m r p p w o .•.a � � ° C w a � Nw w � bo 8 bo 2' d > "i U > o o ed PG 0 p p 0cd U O y0 y0 O za" z z > p z z z z a h N a3 > N 3 .3 0 Cd o c o " o 0 0 o OW�y .N •N ri Q N •'�' yy •y ^ •y N na o. � w° a `i b •� a a as n. U z z. av °�' ? r ° z z z z N G C�! .d N � a � v 10 N L.i m � O y ayCi N u' .0 m N .Q � y a ayi u o . j . / . . . 7 . ( \ ) . 2 . � * f . � § . . / . ■ mn § e - § § eQQ 2 CD co � [ 9 a0 / AWWA SDWA ISSUES :t_ The following is a summary of the key provisions in S. 2019 on the AWWA reauthorization issues: Standard Setting: At the time a maximum contaminant level (MCL) is proposed, USEPA must publish and seek public comment on an analysis of the health risk reduction benefits that are likely to occur as the result of treatment to comply with the MCL; the costs that will be experienced as a result of compliance with the MCL, including monitoring, treatment, and other costs; any potential increased health risk that may occur as a result of compliance with the MCL; and the effects upon.subpopulations that may be at greater risk. USEPA is permitted to establish an MCL that is less stringent than the feasible'level (as defined in existing law) if the agency determines that the less stringent level will result incompliance costs that are substantially less than the costs that would be experienced by public water systems to comply with the feasible level. The less stringent level for carcinogens must not result in a significant increase in individual lifetime cancer risks from concentrations of the contaminant in drinking water relative to the feasible level. For noncarcinogens, the standard must ensure a reasonable certainty of no harm. For noncarcinogens, USEPA is allowed to use this authority only after guidelines for its use has been developed based on a study by the National Academy of Science. Selection of New Contaminants for Regulation: S. 2019 creates an occurrence database for the selection of contaminants for regulation. USEPA will be required to consider appropriate peer- reviewed scientific information and an assessment of health risks conducted in accordance with sound scientific practices in making a determination on whether to regulate a contaminant. Viability: S. 2019 will require states to establish a viability program, but the program is not a . primacy requirement, and it focuses on new systems rather than existing ones: States must develop a program to encourage voluntary restructuring, consolidation of existing systems that cannot comply with drinking water regulations. States that do not have a viability program will lose a portion of their SRF grants. To be viable, systems must have the managerial, technical, and financial capability to comply with drinking water regulations. USEPA will be required to conduct a survey to identify public water systems likely to be nonviable. Monitoring: S. 2019 will allow states greater flexibility in determining monitoring requirements. The bill allows states to submit an application to USEPA to establish a monitoring plan based on occurrence data and other relevant factors for other than microbial contaminants. The monitoring frequencies must not be less frequent than the requirements of the regulation for a contaminant that has been "detected at a quantifiable level" for a period of five years after the detection. USEPA must review the plan within 180 days or the plan is deemed approved. USEPA must show cause for disapprovals: Operator and Laboratory Certification: S. 2019 requires that the operators of community water systems and noncommunity, nontransient water systems be certified by the state. USEPA will be required to develop guidelines for operator and laboratory certification, and states will be required to have a certification program. The requirement is not a condition of primacy but states will lose a portion of their drinking water revolving fund if they do not establish the program. Radon: S. 2019 will allow an alternative drinking water standard that results in a radon concentration level in indoor air from drinking water that is equivalent to the national average concentration in outdoor air or is not less than 50 percent of the national level, including risks from ingestion of radon in drinking water and episodic uses of drinking water if the National Academy of Science considers it appropriate. The alternative compliance program would require public water systems or states to have a radon abatement program that consisted of testing for radon in indoor air, educational material, and construction standards. Notification of Violations: S. 2019 will require community public water systems to provide notice by mail to each customer of any violation of an MCL or treatment technique in the first billing that occurs after the violation but not later than one year after the violation. The bill provides differing notification procedures for violations with potential to cause serious adverse effects on human health and other violations. This is similar to the current USEPA multitiered notification system. USEPA is authorized to develop alternative notification procedures for noncommunity systems. Variances: S. 2019 retains the existing variance process but adds a new variance process for systems serving 10,000 or fewer people. Small system variance will be available only to a system that cannot afford to comply with a drinking water regulation (in accordance with affordability criteria determined by the state), installs, operates, and maintains small system technology determined by USEPA. Small systems are defined throughout the bill as systems serving a population of 10,000 or less. Enforcement: There were no additions to the civil suit provision of the existing Act. USEPA will be prohibited from bypassing states that are diligently taking enforcement actions. Compliance Time Periods: Compliance times have been increased from 18 months to.three years, plus two additional years if capital improvements are needed. Fees: The provision for federal fees on drinking water was dropped from the bill. _ Disinfection By-products: The provision in the original S. 2019 prohibiting the use of the new risk trade-off standard-setting provisions for disinfection by-products was deleted.from the final bill. However, promulgation dates from the negotiated rulemaking process are retained in the bill, including the requirement for USEPA to propose an MCLG for Cryptosporidium by May 31, 1994, and promulgate the Information Collection Rule by July 29, 1994. However, enactment of the SDWA reauthorization bill will occur after these dates. OTHER DRINKING WATER RELATED PROVISIONS The following provisions in S. 2019 were not among AWWA SDWA reauthorization issues. These issues are related to AWWA goals and policies. Drinking Water state Revolving Fund: S. 2019 authorizes $600 million dollars for FY 1994 and $1 billion for each fiscal year from 1995 through 2000. Source Water Protection Program: States may establish a program under which public water systems may petition a state requesting assistance from the state to direct resources from Federal or state water quality programs to establish voluntary, incentive-based partnerships to address the origins of drinking water contaminants and specific activities that affect the drinking water supply of a community. Plumbing Fixture Standards: USEPA will be required to provide technical data and develop voluntary standards-testing protocols for plumbing fixtures used to supply drinking water. If a voluntary standard is not established within one year of enactment, USEPA will be required to promulgate regulations setting a health-effects-based standard establishing maximum lead leaching levels from new plumbing fixtures. If regulations are not promulgated within five years of enactment, plumbing products that contain more than four percent lead by dry weight will be banned. Residential Water Treatment Devices: USEPA will be required to develop criteria to identify qualified independent certifiers of residential water treatment devices and to annually publish a list of certified residential water treatment devices. Submersible Well Pump Standards: USEPA will be required to prepare a report on the health risks from submersible well pumps from lead leaching and oil leaking. If voluntary standards are determined not to effectively protect public health, USEPA will be required to establish a health- effects-based performance standard and testing protocol for the maximum leaching of lead from water well pumps and component parts. Well pumps and components that do not meet the standard will be banned. Bottled Water Standards: The Food and Drug Administration will be required to issue a regulation to establish a water quality level for a contaminant in bottled water 180 days after USEPA promulgates a maximum•contaminant level in drinking water or make a finding that a regulation is not necessary. The standard for bottled water may not be less than the standard for drinking water. Risk Assessment and Research Studies: S. 2019 contains several provisions on risk assessment and research studies. The bill contains a provision requiring USEPA to report on environmental priorities and costs and benefits, sponsored by Senator Daniel Patrick Moynihan (D-NY). USEPA also will be required to identify reasonable opportunities to achieve significant risk reduction through modifications in . environmental regulations. _.. A modified version of the risk assessment amendment sponsored by Senator Bennett Johnston (D-LA), which was originally an amendment to the USEPA Cabinet status bill, was added to S. 2019. This amendment requires USEPA to do a risk assessment and cost - benefit analysis regarding major human health or environmental regulations promulgated by USEPA. A major regulation is defined as a regulation that has a $100 million or more annual impact on the economy or regulated community. The final bill included an amendment by Senator Pete V. Domenici (R-NM), which requires USEPA to use the best available peer-reviewed science and supporting studies conducted in accordance with sound and objective scientific practices. On regulations promulgated under the SDWA, USEPA must ensure that the presentation of the information is complete and informative and made available to the public. Among the many research projects and studies authorized or required by S. 2019, USEPA will be required to develop a research plan for harmful substances in drinking water, undertake research on drinking water contaminants and risk'assessment, and conduct studies on sensitive sub- populations that are at greater risk and on the extent of contamination in private wells. OTHER PROVISIONS Other amendments were added to the bill which are not directly related to drinking water. The bill to elevate USEPA to cabinet status, previously passed by the Senate, was added as an amendment to S. 2019 in an effort to revive the USEPA cabinet bill in the House. A section entitled the "Private Property Rights Act of 1994" to protect private property from "takings" was added. Additionally, several provisions for special projects or cases were added to the bill. AWWA SDWA REAUTHORIZATION ISSUES WHICH WERE NOT INCLUDED INS 2019 The following AWWA reauthorization issues were not addressed in S. 2019: Definition of Public Water System (Control vs Ownership). There is reluctance in the Congress to take this issue on while there is a pending court case. The issue centers around the requirement in the Lead and Copper Rule for public water systems to replace privately-owned lead service lines. The court case on this issue may be decided by the time the House takes up reauthorization. AWWA and the coalition will continue to pursue the issue in the House if the court ruling is not favorable. Return Flows: The original bill contained a provision that prohibited removing water from a public water system and returning the water to the system unless the water was totally within the control of a public water system. This provision was deleted by a technical amendment on the floor and the coalition was unaware that it had been deleted until after the bill was passed. The provision was deleted because a prominent Senator was going to introduce an amendment to oppose the provision. The Senate Committee did not want a floor fight on the issue and believed that states and local communities have sufficient authority to prohibit return flows. AWWA and the coalition will work to have this provision included in the House bill and retained in conference between the House and Senate on the final bill. Citizen Suits. This proposal would prohibit citizen suits when a public water system is in compliance with administrative order. However, the expanded civil suit authority and criminal penalties in the original bill were deleted. This could be.considered a wash. AWWA will continue to pursue the issue in the House. Definition of Contaminant. This is not a major AWWA issue. The purpose of the definition was to distinguish between substances in drinking water that are harmful and should be regulated and those constituents of drinking water that are benign or have positive nutritional or other health benefits. Elimination of MCLG in Setting Standards. This is not a major AWWA issue. The MCLG was de- linked from the standard-setting process in the coalition-endorsed proposed language for standard setting. The MCLG remained in the statute as part of the standard-setting process when the coalition agreed to retain the process in the existing statute for determining feasibility: Science Advisory Board Review of Regulations. This is not a major AWWA issue. The proposal was an attempt to get an independent scientific review or input into the regulatory process. However, participation of the National Academy of Science, as required by S. 2019 and provisions in the bill requiring peer-reviewed science, may be considered a substitute. Additional Authority for USEPA to Do Health Advisories. This is not a major AWWA issue. The proposal was to authorize USEPA to publish advisories on contaminants that are not of sufficient threat to public health to warrant regulation yet the public should be advised of the possible less harmful effects. - J OREGON HEAT AGREEMENT This agreement is made July 1, 1994, by Oregon Energy Services, Inc., dba Oregon HEAT (Home Energy Assistance Team) and the City of Ashland (City). RECITALS: A. City and Oregon HEAT have developed programs to provide needy individuals with financial aid in assisting to pay such individuals' residential heating bills. B. City will continue its current emergency energy assistance program with Oregon HEAT. City will collect voluntary contributions from donors. These funds will be forwarded by City to Oregon HEAT for distribution for purposes of the Oregon HEAT program. City and Oregon HEAT agree: 1. Cry oblieations: 1.1. Collect volunIM contributions. City will collect voluntary contributions using the name Oregon HEAT and will forward such contributions to Oregon HEAT at least once per month. 1.2. City assistance . City's conservation division will provide assistance in energy audits and low-income weatherization programs for electrically heated buildings. 2. Oregon HEAT obligation s: 2.1. Spg!;�ified expenditures. Oregon HEAT shall use voluntary contributions collected by the City only for the benefit of City's needy residential utility customers, as defined below, residing in the City of Ashland. 2.2. Recipients are to be City residential utility customers whose basic heat source is from City of Ashland utility and whose income must be at 150% or below of the federal poverty level. In the case of emergency assistance, preference shall be given to City's utility customers who have not received assistance from other heating assistance programs, e.g. LIEAP recipients, within the current heating program. Preference shall be given to the elderly and families with children. 2.2.1. The maximum grant to any recipient for emergency energy assistance . shall be $160 per household in any program year. The minimum grant shall be $50.00 per household in any program year. (r.ORHP.AT.40-pg. 1 2.2.2. Emergency assistance shall be provided only to eligible recipients who present a current City monthly utility bill bearing the recipient's name and address. 2.2.3. Voluntary contributions received from the City by Oregon HEAT for emergency assistance shall be distributed at least monthly to eligible recipients. 2.3. In addition to receiving emergency energy assistance, recipient will also receive energy conservation education to the extent as determined by the intake agency. 2.4. Oregon HEAT may contract with The Salvation Army or any other charitable organization and Community Action Agency to distribute funds to eligible recipients. It is intended that contributions collected by City in the name of Oregon HEAT shall be deductible as charitable donations for purposes of calculating the donors' federal and state income taxes. 2.5. Oregon HEAT shall identify for reporting purposes all voluntary contributions collected by the City as Oregon HEAT funds. Oregon HEAT shall provide a report to City of income, expenses, and distributions made by it under this agreement on a monthly basis. The program dollars will be allocated January 1, 1994 to June 30, '1994 with a final report given to the City August 1, 1994. 3. Compensation for Oregon HEAT. 3.1 Voluntary contributions-received by Oregon HEAT may be deposited in an interest bearing account. Any interest earned on deposited funds may be retained by Oregon HEAT for its use. 3.2 City will contribute funds to HEAT for program support. All customer donations will return to the community. 4. Promotional activities. Promotional activities relating to Oregon HEAT shall be cooperatively conducted by both parties. Oregon HEAT shall have the right of approval on any promotional activity relating to Oregon HEAT initiated by City of Ashland. 5. Renewal. Oregon HEAT and the City may, by mutual agreement, amend and extend this contract at any time. All such changes mutually agreed upon shall be signed and attached to this contract as amendments. (r.ORHPAT.x0-pg.2 . 6. Termination. This contract shall automatically terminate June 30, 1995, unless earlier terminated as provided below. Either party may terminate this contract by giving ten days' written notice to the other party. Within 25 days of receipt of the notice, Oregon HEAT shall return to City any undistributed matching funds and voluntary contributions. OREGON HEAT CITY OF ASHLAND By By Title: Executive Director Title: Mayor By Title: City Recorder (r.ORHEAT.40-p`.3 ' u�{of ry4'c emarandum OREGOl� " June 16, 1994 w Honorable Mayor and City Council ram: Brian L. Almquist, City Administr� �1I�IjCCt: Earthquake Evaluation of City Hall We have awarded a contract to the engineering firm of Miller-Gardner, Inc. of Portland following a call for proposals for an evaluation of City Hall and earthquake standards. The consultant will provide msrric retrofit designs based on the Building Code and will provide an incremental repair scheClule. The schedule is to be based on prioritizing the repairs on areas of immediate oonoern and possible deferment of repairs to less hazardous areas. After the hazards are identified and preliminary designs are done on potential repairs,estimates of probable construction costs will be determined and made a part of the report. The estimated time for completion will be approximately 2 months or some time before August 15. (r.Brien%QuakeBvl.mem) Contents of Record for Ashland Planning Action 94-056 REQUEST FOR OUTLINE PLAN, FINAL PLAN, AND SITE REVIEW APPROVAL FOR A 4-LOT, 9-UNIT PERFORMANCE STANDARDS DEVELOPMENT LOCATED AT 1680 SISKIYOU BOULEVARD. ALSO A REQUEST FOR A ZONE CHANGE, FOR THE REAR PORTION OF THE PROPERTY, FROM COMMERCIAL (C-1) TO MULTI-FAMILY RESIDENTIAL (R- 2). COMPREHENSIVE PLAN DESIGNATION: COMMERCIAL; ZONING: C-1; ASSESSOR'S MAP #: 39 1E 15AB; TAX LOT: 8300. APPLICANT: DON GREENE Notice of Public Hearing before City Council & criteria . . . . . . . . . . . . . . . . 1 - Staff Report Addendum, June 21, 1994 . . . . . . . . . . . . . . . . . . . . . . . . . . : . 6 Ashland Planning Commission Minutes, May 10, 1994 . . . . . . . . . . . . . . . . . 9 Staff Report, May 10, 1994 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 13 Ashland Tree Commission Comments, April 29, 1994 . . . . . . . . . . . . . . . . . 21 SitePlan . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 22 View from Clark Avenue . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 23 Front Elevation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 24 Rear Elevation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 25 Right Side Elevation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 26 Left Side Elevation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 27 Applicant's Written Findings . . . . . . . . . . . . . . . . . . . : . . . . . . . . . . . . . . . 28 Legal Description of Area Proposed for Rezone . . . . . . .. . . . . . . . . . . . . . 38 Legal Description for Clark Avenue Vacation . . . . . . . . . . . . . . . . . . . . . . 39 Notice is hereby given that a PUBLIC Hl MG on the following A copy of the application �Jocuments and evidence relied upon by the applicant request with respect to the ASHLAND LAND USE ORDINANCE and applicable criteria are ava'"able for inspection at no cost and will be provided at will be held before the ASHLAND CITY COUNCIL on June 21, reasonable cost, if requested. A copy of the Staff Report will be available for inspection seven days prior to the hearing and will be provided at reasonable cost,if 1994 at 7:00 p.m. at the ASHLAND CIVIC CENTER, 1175 East .requested. All materiels are available at the Ashland Planning Department,City Hall, Main Street, Ashland, Oregon. 20 East Main Street,Ashland,Oregon 97520. The ordinance criteria applicable to this application are attached to this notice. During the Public Hearing,the Mayor shall allow testimony from the applicant and Oregon law states that failure to raise an objection concerning this application, those in attendance concerning this request. The Mayor shall have the right to limit either in person or by letter,or failure to provide sufficient specificity to afford the the length of testimony and require that comments be restricted to the applicable decision maker an opportunity to respond to the issue, precludes your right of criteria. Unless there is a continuance, if a participant so requests before the appeal to the Land Use Board of Appeals ILUBAI on that issue. Failure to specify conclusion of the hearing,the record shall remain open for at least seven days after which ordinance criterion the objection is based on also precludes your right of the hearing. If you have questions or comments concerning this request,please feel appeal to LUBA on that criterion. free to contact Susan Yates at the Ashland Planning Department,City Hall,et 488- 5305. I. t —1 t ssoo —�- 'loo ILI J t �avco° � .,t '/ >em +•. ,�.rW 'l,earn xro 2W�,I00 �. k W a Lr• . 0 00 u `JOY AVE awe .� ( - 1 � *iR't' •zwo am~ L o0 r , :`.¢rte. tv ♦� nco ass) Project s to v •t ' , w. 370s s5V QW O 'n • Pvan zsoo • i ¢ s ',soo 0q,<y z W 3W ,. t I. \� •.t C e EN q` a �\ blJ!i IE fSAO . GPRO F s0G� v Rz r. lgRO as s Ig PLANNING ACTION 94-056 is a request for Outline Plan, Final Plan, and Site Review approval for a 4-lot, 9-unit Performance Standards Development located at 1680 Siskiyou Boulevard. Also request for a zone change from Commercial (C-1) to Multi- Family Residential (R-2). Comprehensive Plan Designation: Commercial; Zoning: C- 1; Assessor's Map #: 15AB; Tax Lot: 8300. APPLICANT: DON GREENE CRITERIA FOR FINAL PLAN APPROVAL Final plan approval shall be granted upon finding of substantial conformance with the outline plan. Nothing in this provision shall limit reduction in the number of dwelling units or increased open space provided that, if this is done for one phase, the number of dwelling units shall not be transferred to another phase, nor the open space reduced below that permitted in the outline plan. This substantial conformance provision is intended solely to facilitate the minor modifications from one planning step to another. Substantial conformance shall exist when comparison of the outline plan with the final plan shows that: a. The number of dwelling units vary no more that ten (10%) percent of those shown on the approved outline plan, but in no case shall the number of units exceed those permitted in the outline plan. b. The yard depths and distances between main buildings vary no more than ten (10%) percent of those shown on the approved outline plan, but in no case shall these distances be reduced below the minimum established within this Title. C. The open spaces vary no more than ten (10%) percent of that provided on the outline plan. d. The building size does not exceed the building size shown on the outline plan by more that (10%) percent. e. The building elevations and exterior materials are in conformance with the purpose and intent of this Title and the approved outline plan. f. That the additional standards which resulted in the awarding: of bonus points in the outline plan approval have been included in the final plan with substantial detail to ensure that the performance level committed to in the outline plan will be achieved. tl 0 Z CRITERIA FOR OUTLINE PLAN APPROVAL The Planning Commission shall approve the outline plan when it finds the following criteria have been met: a. That the development meets all applicable ordinance requirements of the City of Ashland. b. That adequate key City facilities can be provided including water, sewer, paved access to and through the development, electricity, urban storm drainage, police and fire protection and adequate transportation; and that the development will not cause a City facility to operate beyond capacity. ' C. That the existing and natural features of the land; such as wetlands, floodplain corridors, ponds, large trees, rock outcroppings, etc. , have been identified in the plan of the development and significant features have been included in the open space, common areas, and unbuildable areas. d. That the development of the land will not prevent adjacent land from being developed for the uses shown in the Comprehensive Plan. e. That there are adequate provisions for the maintenance of open space and common areas, if required or provided, and that if developments are done in phases that the early phases have the same or higher ratio of amenities as proposed in the entire project. f. That the .proposed density meets the base and bonus density standards established under this Chapter. 4 Z 3 SITE REVIEW 18.72.050 Criteria for Aooroval. The following criteria shall be used t9 approve or , .deny a site plan: A. All applicable City ordinances have been met and will be met by the proposed development. B. All requirements of the Site Review Chapter have been met. C. The site design complies with the guidelines adopted by the City Council for implementation of this Chapter. D. That adequate capacity of City facilities for water, sewer, paved access to and through the development, electricity, urban storm drainage, and adequate transportation can and will be provided to and through the subject property. (Ord. 2655, 1991 ) t � � i�p{ s.ry�k '.� K✓ `�+�N C 1 &� { � t;L�"�aci 51 �1�1} t �..Yh��a a ,at -i 1 t{.nM u4y 4'`if'{.� � i > r 3 1 k r 'y Type III amendments may be approved when one of the following conditions exist. a) A public need, supported by the Comprehensive Plan. b) The need to correct mistakes. c) The need to adjust to new conditions. d) Where compelling circumstances relating to the general public welfare require such an action. ASHLAND PLANNING DEPARTMENT STAFF REPORT ADDENDUM June 21, 1994 PLANNING ACTION: 94-056 APPLICANT: Don Greene LOCATION: 1680 Siskiyou Blvd. REQUEST: Outline, Final Plan and Site Review approval for a 4-lot, 9-unit Performance Standards Development located 1680 Siskiyou Boulevard. Also, involves a request for a Zone Change/Comprehensive Plan Map amendment, for the rear half of the property, from C-1 (Commercial) to R-2 (Multi-Family). I. Additional Information At their meeting on May 10, 1994, the Planning Commission recommended approval of this request. A couple of issues were left to the Planning Staff to work out with the applicant. Staff met with the applicant to work out the final site plan details as required under condition 2. Specifically, it landscaped area will be provided in front of the restaurant, providing tables for outdoor seating. In addition, a concrete walkway shall be installed linking Clarke Avenue to Siskiyou Boulevard. This will require that a short section of asphalt be removed from where the walkway crosses the driveway, and will be replaced with concrete. Installation of these improvements have been covered under condition 2 below. The other issue had to do with the possibility that there is an archaeological site located at the rear of the property. Don Todt, an employee of the Parks Department, informed Staff that he had once discussed this issue with a resident that had visited the site during the construction of the original Richmaid building. The gentleman told Mr. Todt that archaeological objects were uncovered during . construction. The applicant has been informed of this possibility and has hired an archaeologist to perform a preliminary survey of the site. Since significant archaeological sites are protected under Statewide Planning Goal 5 and ORS 358.905, Staff has recommended that condition #14 be added to insure compliance with State Statute. II. Conclusions The following conditions of approval were attached by the Planning Commission. Staff has recommended that condition 14 be added if the Council chooses to approve the application. 1) That all proposals of the applicant be conditions of approval unless otherwise modified here. 2) That the applicant work with Staff on the final details of the site plan, addressing the removal of the asphalt area in front of the existing restaurant, pedestrian routing through the project, traffic flow and parking. If an agreement cannot be reached between Staff and the applicant, the application will be continued or returned to the Planning Commission. All improvements outlined on the revised site plan (exhibit S-1) be installed prior to the issuance of a certificate of occupancy for any new unit(s). 3) That all requirements of the Ashland Fire Department, including but not limited to hydrant installation and possibly interior sprinkler system installation be met prior to the issuance of a certificate of occupancy. 4) That a drainage plan be for the parking areas be submitted at the time of a building permit for review and approval by the Ashland Building Division. 5) That all necessary public utility easements be provided for sewer, water, streets, electric and phone service, including a modified public utility easement through the property to accommodate the future relocation of the City storm drain and 10' PUE along the east property line. 6) That the property owner(s) sign in favor of future sidewalk improvements to Siskiyou Boulevard. 7) That nine covered bicycle stalls be installed in accordance with the design standards outlined in 18.92.040 prior to the issuance of a certificate of occupancy. 8) That an opportunity to recycle site be located on the site in conformance with the standards. adopted under AMC 9.22.030 prior to issuing a certificate of occupancy. 9) That an agreement be recorded on the deed of each tax lot detailing the required joint use of on-site parking facilities. 10) That the recommendations of the Ashland Tree Commission be incorporated on the revised landscaping plan to be reviewed and approved by the Staff advisor prior to the issuance of a building permit. Revised landscaping plan to designate the new planting for the landscaped area in front of the restaurant. PA94-056 Ashland Planning Department — Staff Report Don Greene June 21, 1994 Page 2 7 11) That a copy of the CC&R's outlining the Owner's Association responsibility for the maintenance of all landscaped areas, driveways and parking facilities be provided for review and approval by.the Staff Advisor,prior to issuance of a certificate of occupancy. 12) That an "Approach Road" permit be obtained from the Oregon Department of Transportation for accesS onto Siskiyou Boulevard. 13) That a public easement be granted for the proposed pedestrian walkway linking Clarke Avenue to Siskiyou Boulevard. A sign stating "Passage at one's own risk" to be posted along the walkway. 14) That a survey be conducted upon the rear portion of the property by a qualified archaeologist to ascertain if archaeological objects, as defined under ORS 358.905, are present. Based on the results of the survey, the applicant shall comply with the applicable permitting process outlined in ORS 358.905 - ORS 358.955, or shall submit a letter to the City from the appropriate State Agency stating that no permit is required and the project can proceed. PA94-056 Ashland Planning Department -- Staff Report Don Greene June 21, 1994 Q Page 3 S TYPE III PLANNING ACTIONS PLANNING ACTION 94-056 REQUEST FOR OUTLINE PLAN, FINAL PLAN, AND SITE REVIEW APPROVAL FOR A 4-LOT, 9-UNIT PERFORMANCE STANDARDS DEVELOPMENT LOCATED AT 1680 SISKIYOU BOULEVARD. ALSO REQUEST FOR A ZONE CHANGE FROM COMMERCIAL (C-1) TO MULTI-FAMILY RESIDENTIAL (R-2). APPLICANT: DON GREENE Site Visits and Ex Parte Contacts Site visits were made by all Commissioners. Thompson noticed that the parcel had a couple of trails next to it that looked heavily used. Bingham noticed that the sign was down and that there was access to a storm drain. STAFF REPORT The zone change from Commercial to R-2 involves only the rear portion of the property. The Site Review is to construct three triplex structures. From Clark Street the structures will have the appearance of one-story units. There will be a request before the Council to vacate a 23 foot wide portion of Clark Street. As per the Staff Report, the applicant appears to have met the Criteria for a Zone Change and Site Review. This application provides an opportunity to consider the upgrading of Siskiyou Boulevard, therefore, Staff is suggesting the asphalt area between Siskiyou Boulevard and the restaurant be removed (about 33 feet length x 24 feet wide) and that the area be landscaped. Outdoor seating could be incorporated in that area. This would mean the loss of three diagonal parking spaces, however, there would still be sufficient parking. Staff has recommended approval with the attached 11 Conditions, specifically Condition 2). While the Parks Department was doing construction in Garden Way Park, they came across some artifacts'from the Shasta Indians. There may be another permitting process required for an architectural surrey to be done before construction on the proposed site. ASHLAND PLANNING COMMISSION 2 REGULAR MEETING MAY 10,1994 MINUTES 9 Thompson wondered what mechanism could be used to be certain that a pedestrian pathway be provided on every possible application -- in other words, so it is not suddenly brought up at a meeting. He wants to make sure this path is not blocked off. McLaughlin stated that a path has been discussed with the applicant throughout the process. Armitage and Bingham both noticed children using the path for a play area. Staff showed a video of the site. PUBLIC HEARING DON GREENE, 375 Normal Avenue, applicant, said he tried to orient the units to Clark Street and develop at a low density with low impact. The neighbors brought up the need for the continued use of a pathway. He can use the storm drain easement for the pedestrian link. There will be an 18 foot area between the units. The studio will be rented out as affordable housing. Greene further stated that they have been able to incorporate the large trees in the development. The elm trees have been sick, but have been pruned and sprayed this year. Greene has no problem with the Conditions. He would like the Fire Department's recommendation clarified with regards to residential fire sprinklers (Condition 3). With regard to the removal of the asphalt and paving in front of Bento's, Greene does not mind doing this, however, he would like to make this a contoured area, not necessarily rectangular. He had a sketch that he presented to the Commissioners that tied the area into the existing planter. He would like to be able to preserve one of the parking spaces. DON PAUL, intended to point out that the Fire Department has to have a hydrant, and until a hydrant is installed and tested and meets flow requirement, they may not know whether fire sprinklers are required or not. In other words, the hydrant installation will be done before any combustible construction occurs, and if the flow is not enough, the residential fire sprinkler will be required. Cloer asked why Greene wished to retain a parking space and Greene responded that with the fast food restaurant there is high automobile turnover. Armitage wondered if any consideration was given for lights and noise at the apartments more exposed to Siskiyou Boulevard. Greene wanted any buffering to be ASHLAND PLANNING COC 3AISSM REGULAR MEETING MAY 10,1994 MINUTES /O done with landscaping. The primary orientation of the studios are toward a courtyard patio area. DAVID BOYD, 2692 N. Pacific Highway, Medford; OR 97501, from Oregon Department of Transportation submitted a written comment. Staff Response Add a Condition 12 that the applicant obtain an Approach Road permit from ODOT. Bingham suggested under Condition 3, the word "possibly" before "interior sprinkler system". Molnar said Staff is not locked into a rectangular landscaped area in the area along Siskiyou Boulevard. If one parking space can be retained, Molnar suggested the space be screened. DON GREENE, in rebuttal, said he does not have a problem extending the landscaping out. COMMISSIONER DISCUSSION AND MOTION In an advisory vote, Hibbert moved to approve the zone change, stating it had met the criteria. The motion was seconded and all Commissioners approved. Under approval of the Site Review, Thompson recommended adding Condition 12, that the applicant obtain an Approach Road permit from ODOT. Add Condition 13 that, due to apparent pedestrian easement, a pathway or walkway open to the public be maintained through the property, signed as follows: "Passage at one's own risk". Giordano has a problem with the parking lot. The pedestrian path should link to Siskiyou Boulevard. The first parking space on Siskiyou Boulevard should be eliminated. He is concerned about the circulation of the drive thru through the residential parking lot. He would like to see better landscaping provided. RE-OPEN PUBLIC HEARING DON GREENE said all diagonal spaces are existing. The parallel spaces are new. He pointed out that traffic will be minimal between the commercial building and the proposed apartments. ASHLAND PLANNING COMMISSION 4 REGULAR MEETING MAY 10,1994 MINUTES I COMMISSIONERS DISCUSSION AND MOTION The Commissioners came up with several ideas for redesigning the parking area but decided it should be looked at more thoroughly. McLaughlin said Staff could work with the applicant on a new design of the parking area and work on the front landscaped portion. Jarvis asked the applicant if he would extend the 120 day limit for approval and Greene said he did not wish to do so. Even though the zone change could move ahead to the Council, Greene thought the Council would prefer to see the entire project. Thompson moved to approve Planning Action 94-056 with the additional wording on Condition 2 that the applicant work with Staff on the final details of the site plan, addressing the removal of the asphalt area in front, pedestrian routing through the project, traffic flow and parking. If an agreement cannot be reached between Staff and the applicant, the application will be continued or returned to the Planning Commission. The Zone Change has been unconditionally approved. Condition 1 is unchanged. Condition 2 has been rewritten. Condition 3 has been rewritten. Conditions 4, 5, and 6 remain the same. Conditions 7, 8, 9, 10 and 11 remain the same. Add Condition 12,(ODOT). There is no need for Condition 13. The motion was seconded and approved with Hibbert voting "no". ASHLAND PLANNING COMMISSION 5 REGULAR MEEnNG MAY 10,1994 MINUYES fZ ASHLAND PLANNING DEPARTMENT STAFF REPORT May 10, 1994 PLANNING ACTION: 94-056 APPLICANT: Don Greene LOCATION: 1680 Siskiyou Boulevard ZONE DESIGNATION: C-1 COMPREHENSIVE PLAN DESIGNATION: Commercial ORDINANCE REFERENCE: Type III Amendment 18.108 Site Design and Use 18.72 Chapter Performance Standards 18.88 REQUEST: Outline, Final Plan and Site Review approval for a 4-lot, 9-unit Performance Standards Development located 1680 Siskiyou Boulevard. Also, involves a request for a Zone Change/Comprehensive Plan Map amendment, for.the rear half of the property, from C-1 (Commercial') to R-2 (Multi-Family). I. Relevant Facts 1) Background - History of Application: There are no other planning actions of record for the site. 2) Detailed Description of the Site and Proposal: This proposal involves a commercially zoned parcel with frontage along both Siskiyou Boulevard and Clark Avenue. Half of the property has been developed with a drive-thru restaurant (Bentos), while the back half is vacant and includes a steep bank and several mature trees. The parcel is located adjacent to similar "highway oriented" commercial development, which commonly includes buildings with large setbacks from the highway and extensive areas of pavement surrounding the structure. Several other businesses are located on the adjacent property east of the site, including a small convenience store, restaurant, take-out pizza establishment, hair salon and flooring shop. Across Siskiyou Boulevard is the Ashland Daily Tidings building, an apartment complex and thai food restaurant. Located to the rear of the parcel is a public park, while a l3 church abuts the other side of the property. Proposal Zone change The applicant is requesting to rezone the back portion of the property from C-1 (Commercial) to R-2 (Multi-Family). The entire parcel is located within the City's Detail Site Review (DSR) Zone, which is used to identify highly visible commercial corridors and prescribes specific standards for new development and re- development of existing properties. Site review Another part of the application involves Site Review approval to construct nine apartment units. This will consist of building three two-story, triplex-type structures. Two of the triplex buildings will be connected by a common wall with a zero setback from the lot line, while the other triplex will be on its own lot. Performance standards subdivision The parcel is to be divided into five separate tax lots. Each triplex will be on a separate lot, as well as the restaurant. In addition, the common driveway and parking area will be located on its own tax lot. Clark Avenue street vacation The right-of-way width for Clark Avenue, from Harmony Lane to and including the subject property's frontage, is 70 feet. The remaining right-of-way to Walker Avenue narrows to 47 feet. The applicant is requesting that right-of-way in front of the property be vacated to match the 47 feet in width. This would result in a 23 foot deep section of right-of-way being transferred to the property owner from the City of Ashland. The vacation request will be reviewed by the City Council in May. IL Project Impact PA94-056 Ashland Planning Department -- Staff Report Don Greene May 10, 1994 Page 2 14 Zone Change The land use ordinance allows the City Council to approve a Zone Change/Comprehensive Plan Map amendment when one of the following exist: Type III amendments may be approved when one of the following conditions exist: a) A public need, supported by the Comprehensive Plan. b) The need to correct mistakes. c) The need to adjust to new conditions. d) Where compelling circumstances relating to the general public welfare require such an action. Ample discretion is given to the Council during their deliberation of such requests. The applicant has presented findings primarily based upon the fact that proposal would address a public need identified in the Comprehensive Plan, specifically by providing three affordable housing units in the development. Also, the applicant contends that the current zoning is inappropriate, and the residential character along Clark Avenue would be best served by rezoning the property. Staff believes the zone change request is appropriate, given the existing character of the area with the location of the City park across the street and the opportunity it provides for residences in the neighborhood. The City's inventory of vacant residential lands shows that approximately 9.5 acres of R-2 zoned property exists within the City Limits. The 9.5 acres is comprised of 33 parcels, with an average lot size of 12,000 square feet. Staff believes that this is representative of the limited stock of multi-family zoned property within the City, and the approval of the zone change would not be seen as adding to an overly abundant supply. Modification of the Detail Site Review (DSR) Zone Boundary The applicant has requested that the portion of the property proposed to be rezoned to R-2 be removed from Ashland's Detail Site Review zone. A PA94-056 Ashland Planning Department -- Staff Report Don Greene May 10, 1994 Page 3 comprehensive list of design standards are applied to all development located within the DSR. The majority of the standards focus.on the project's relationship to the public street, requiring building and site design to be of a "human scale" and to create an inviting pedestrian environment. The focus is away from the automobile, which is required to be accommodated at the rear or side of the site and screened from neighboring streets. Site Review Building and Site Design Staff believes that the applicant has done a good job in designing the project in accordance with the City's residential design standards. The buildings will appear one-story in height from Clark Avenue and have their primary orientation towards the street. A sidewalk will be constructed along Clark Avenue, with separate walkways leading to the front porch/entry of each unit. Off-street parking is located behind the buildings and will be accessed from Sisikiyou Boulevard via the existing curb opening. The building design and materials proposed are compatible with the neighboring residences. Cottage lap siding will be installed on the exterior of the buildings, combined with the use of shingles to accent the gable ends and front porches. At the rear of the complex, facing Sisikiyou Boulevard, the buildings will be two stories in height. Landscaped yards and patios with wood trellis above are available to the residents of the project. Bicycle parking for the entire complex is located adjacent to the parking area and will be linked to Clark Avenue by a concrete walkway system. Upgrading of Siskiyyou Boulevard frontage The portion of the property along Siskiyou Boulevard is typical of what one may refer to as "strip commercial development". This type of development is often seen on the fringes of towns, easily identified by the sea of asphalt which surrounds the buildings, numerous driveways, mediocre architecture and sparse landscaping. PA94-056 Ashland Planning Department -- Staff Report Don Greene May 10, 1994 Page 4 t Staff feels strongly that this application represents a significant opportunity to improve this portion of the parcel. Further, the upgrading of non- conforming sites was specifically addressed with the adoption of the City's Site Design and Use Standards for commercial development (II-C-1g). While the application proposes to improve already existing landscaped areas around the restaurant, Staff believes additional landscaping improvements are needed to create a more attractive environment along the Boulevard and to comply with the City's Site Design Standards. Staff recommends that the asphalt area in front of the building be removed and landscaping installed. This would involve an area the width of the restaurant (33') by the depth of its front setback (24'). While three diagonal parking spaces would need to be removed, this would not affect the project's compliance with the overall parking requirement. Ultimately this would create a landscaped buffer between the Boulevard and the restaurant, void of cars, which could provide an area for additional outdoor seating. Performance Standards Subdivision The request to subdivide the property into 5 lots, with the restaurant, driveway and parking area, and each triplex on its own lot, appears relatively straight forward. All on-site parking will be available for joint use by patrons of the restaurant and tenants of the apartments. An agreement detailing the terms of the joint use of parking facilities will be recorded on the deeds of each tax lot. III. Procedural - Required Burden of Proof Type IH amendments are applicable whenever there exists: a public need; the need to correct mistakes; the need to adjust to new conditions; or where compelling circumstances relating to the general public welfare requires such an amendment. The criteria for Site Review approval are as follows: PA94-056 Ashland Planning Department — Staff Report Don Greene May 10, 1994 Page 5 �r7 A. All applicable City ordinances have been met or will be met by the proposed development. B. All requirements of the Site Review Chapter have been met or will be met. C The development complies with the Site Design Standards adopted by the City Council for implementation of this Chapter. D. That adequate capacity of City facilities for water, sewer, paved access to and through the development, electricity, urban storm drainage, and adequate transportation can and will be provided to and through the subject property. In addition, the criteria for Outline and•Final Plan approval are as follows: a) That the development meets all applicable ordinance requirements of the City of Ashland. b) That adequate key City facilities can be provided including water, sewer, paved access to and through the development, electricity, urban storm drainage, police and fire protection and adequate transportation; and that the development will not cause a City facility to operate beyond capacity. c) That the existing and natural features of the land; such as wetlands, floodplain corridors, ponds, large trees, rock outcroppings, etc., have been identified in the plan of the development and significant features have been included in the open space, common areas, and unbuildable areas. d) That the development of the land will not prevent adjacent land from being ` developed for the uses shown in the Comprehensive Plan. e) That there are adequate provisions for the maintenance of open space and common areas, if required or provided, and that if developments are done in phases that the early phases have the same or higher ratio of amenities as proposed in the entire project. f) That the proposed density meets the base and bonus density standards established under this Chapter. IV. Conclusions and Recommendations PA94-056 Ashland Planning Department -- Staff Report Don Greene May 10, 1994 Page 6 18 } Given the location of the rear of the property to a public park, the existing residential character of Clark Avenue and the steep slope on the property, Staff believes it would be more appropriate to zone this property for residential use. The project design will provide affordable rental units in proximity to Southern Oregon College, adjacent to a wide range of stores and services and along a primary public transit route. This application also provides the opportunity to upgrade the remainder of the property, bringing it more in line with new City design standards and creating an attractive street frontage. Staff does not believe that the provision of additional landscaping in front of the building is an overly burdensome requirement of the applicant, given the nature of the request. The general intent of zone change applications is to support a public need. The improvement of existing sites along Siskiyou Boulevard during the redevelopment of the property is specifically recognized within the Economic Element of the Comprehensive Plan (Policy VII- 2c). Staff recommends approval of the application with the following attached conditions: 1) That all proposals of the applicant be conditions of approval unless otherwise modified here. 2) That the asphalt area (approximately 33' x 24') in front of the restaurant building be removed and landscaped in accordance with an approved plan. A landscaping plan, incorporating a concrete walkway to the entrance, be reviewed and approved by the Staff Advisor prior to the issuance of a building permit and installed prior to the issuance of a certificate of occupancy for the new apartments. 3) That all requirements of the Ashland Fire Department, including but not limited to hydrant installation and interior sprinkler system installation be met prior to the issuance of a certificate of occupancy. 4) That a drainage plan be for the parking areas be submitted at the time of a building permit for review and approval by the Ashland Building Division. 5) That all necessary public utility easements be provided for sewer, water, streets, electric and phone service, including a modified public utility easement through the property to accommodate the future relocation of the City storm drain and 10' PUE along the east property line. 6) That the property owner(s) sign in favor of future sidewalk improvements to PA94-056 Ashland Planning Department — Staff Report Don Greene May 10, 1994 Page 7 i9 Siskiyou Boulevard. 7) That nine covered bicycle stalls be installed in accordance with the design standards outlined in 18.92.040 prior to the issuance of a certificate of occupancy. 8) That an opportunity to recycle site be located on the site in conformance with the standards adopted under AMC 9.22.030 prior to issuing a certificate of occupancy. 9) That an agreement be recorded on the deed of each tax lot detailing the required joint use of on-site parking facilities. 10) That the recommendations of the Ashland Tree Commission be incorporated on the revised landscaping plan to be reviewed and approved by the Staff advisor prior to the issuance of a building permit. ill) That a copy of the CC&R's outlining the Owner's Association responsibility for the maintenance of all landscaped areas, driveways and parking facilities be provided for review and approval by the Staff Advisor prior to issuance of a certificate of occupancy. PA94-056 Ashland Planning Department -- Staff Report Don Greene May 10, 1994 Page 8 LD Lx s- z ASHLAND STREET TREE COMMISSION SITE REVIEW Applicant 6,1ee/, f� _Date Address fi), �� _>/� As�( � / Commercial X Residential Proposed Action: Recommendation:. ' �- (In C lurk live .Sho:.(!/ I/ar/ /fir TIPP /'�4n1`in5" Lino fhrr Steil(-J, 3 L �rear� `� _ 9 —� 5146;/.f/. Sony �Pa�� Cwrc:,.ci �w.. fw.r 6cFr, Y�r...•,3 i•,fn Q/o�fP..-rj i.✓� 1"..S f I.yhcF `'%u.,/PC/ hrL,r 1' f> — j trt. WvclC/ yCU (.✓GF f nra /FC far S nY JLn. 9> /' uSr' S/7rv/j v7�Pr fha^ �fcfit .p. T%efr a , 1 r: of r, oF'f(n I to �� ' �c.-c/ 4f/'rc yS c)' c. /GFC/i":y^r 4 ir�; : ..r JJ cr/c•% c F. 6:./ 7c'✓r /i G:3r. �✓^i.{ / �/ T% C,- G4h7r' (r PPS ^ /c nrf 0 rk 14 v. ! rCC e "C4 pfC . Lgww GlPG} V✓U../L{ r/O�: crF �'{Fir.r+f 1.:C� /JC.:� �ci /F �f 5 Street Tree Commission Representative Date Follow-up: ZI t o,: . 6 � Y gg ., a �F o "c0 In \W c . �• E 3 � • � yo ;lc$ a EA 4 54 r-` I nnn" Jill 1 i =Jill _ III 1•\ 1� tii -iI��F�\� i � 111111 , .' 11; P,I 1W ' I n _ Q'' i' II 1 I 2 N J / II I : 1 i z r 1 I ! I; ' 7 1. - ` \ �! •� .I 'I ! I-II 1'Ilfjll Ci . - ,�. �-� _; �;r- _ �•: ; ; � � I;II .I I ,I��I: I; III III �: \ {-� \ti ;III ! III I III - -i 1 1 { �. it / I LJ 1 • .I !•II ' ' ICI! � ..II / tl (• I LI.I ..•f •\'./(.. ..0 .�/ 11 �l li i• '{ ;I III I!:iiI�III 1IIj 7 i 1.{. III ' • :._ �\ ,. 1 it , 1 ' I it . I,' t ;� ,l;I 2S Z n 4J ;Y k 1 7 - V1 d 3 f it J L Vi II 1 .`?l E3 s 11 4 ,t i I TT ar�, is y� 1� J, 1 � ��������O6�� --_~~«�~+/ n, « ^ *� Q f,�U� u * 5AM' S COURT CLARK AVENUE, ASHLAND, OREGON PROJECT DESCRIPTION This proposal is for a mixed use subdivision under the performance standards, a site review for three triplexes, a zone change for a portion of the property located at 1680 Siskiyou Blvd. from C-1 Retail Commercial to R-2 Multifamily Residential and removal of the residential portion of the property from the Detailed Site Review Zone. The are* to he re-zoned contains 21 , 214 square feet. It will be developed with three triplex units, one unit in each building will meet the Standards for Affordable Mousing. With the bonuses allowed for affordable housing, the density will meet the requirements for R`2 zoning" The residential units will be primarily oriented to Clark Avenue with large front yards and architectural features such as front porches, sidewalks from the street to the units and a size and scale in - keeping with �traditional lower nensity housing. �Each lot will be Oeveloped with a triplex unit . The slope of the lot necessitates structures with basements. The top floor will face Clark Avenue and be a two bedroom family type unit. There will be a large front lawn and porch. In the / basement of this ,nit will be a large one bedroom apartment which will face out to the existing trees that divide the lower part of the property from the upper area, and to the courtyard between the units. . On the lower level , there will also be a one bedroom studio apartment with a loft . A walkway between the buildings will connect non lower parking, Siskivm,� ~ Boulevard and Clark Avenue, The large trees dividing the property will be retained per the Comprshensive Flan Aesthetic Resou'ces, chapter VIIl policy 32 which requires ''wnere possiOlc, that the original vegetation be retainew. " We have had them inspected by a tree surgeon and he has recommended pruning and an annual spring spraying for leaf beetle infestation. The landscaping will also incorporate the trees and will provide irrigation for them. A large percentage 00 the land will be developed as open space and landscaped. Lot coverage will be less that 50%. The portion of the property which fronts on Sistiyou Boulevard will remain in the C-1 zone. This parcel is already developed with a restaurant and will continue in that use. This area has already been substantially up-graded from its previous use as Richmaid Ice Cream and further up-grades will bE made with this proposal . Landscaping will be up-graded in a number of areas. Along the west side, we will be adding three (3) trees, a site obscuring hedge and landscape beds. Behind the restaurant, the area currently undeveloped will be landscaped. The area between the commercial and residential zone will be landscaped incorporating the four (4) large existing trees" Covered bicycle parking and a handicap parking space will be added and ���� {�/^� ' a landscape island, with another tree, will be added in the middle of the parking `area. The lot will be marked to delineate specific ingress and egress routes and the parting spaces will beptriped^ The parking within the Common Area will be available for joint use by the commercial and the residential units. An .agreement detailing the terms for the joint use will be recorded on the deeds and will run with the property. This mixed use of parking has proved to be a good way to fully utilize parking resources. The two types of use have different hours of high need for parkinp. This allows for a smaller amount of land being, covered by impervious surfaces increasing the area that is landscaped. It also reduces the amount of water put into the storm drainage system as WWI as allowing for more water to recharge the ground water system. By reAucing paving we also reduce the impact on our total natural ecosystem, i . e. spending less energy making asphalt, burning less gas and contributing less pollution to the air in the delivery of materials and so forth. ^ , 70HE CHANGE FINDINGS ^ ^ A) 0 public need, supported by the Comprehensive Pinn. There is a public need for the type of housing that tnis development Nil ! ppovide. Page 12 of the Affordable Hauling In Ashland Report states; "The gradual increase in the average age of S.Sw studont body may result in a decreasing demand by older students for traditional campus housing such as college residence halls. In response to this trend, SOSC college housing officials have begun to explore the idea of building low cost studio apartments for older single students near the Greensprings complex. The Affordable Housing Committee urges the college to continue its pursuit of this new idea. '' ` Re-zoning will allow us to provide this needed segment f men o housing through the private sector. The re-zoning and Performance Standards Subdivision will significantly reduce the costs for development of this property. These savings will be passed on by developing three one bedroom studio loft apartments, one on each lot, under the guidelines for low income housing. We can reduce the costs of the development with the residential zoning in several ways. Triplex buildings do not have to be reviewed by the state Fire and Life Safety Department, This allows us to avoid the costs of permits and the engineering and architectural cosrs required by a state - review . We also will be able to obtain financing for the project with a standard resWential loon. TKO allows for a hivmr loan to value ratio, reduced loan rees and oppraisal fees. Commercial loans hays� 1% to 2% higher loan fees, appraisals can run $3, 000. 00 to $5, 000. 00 compared to $250. 60 to $350. 00 for residential loans. They generally have a loan to value ratio of 70% compared to 80% for residential and are only available with a variable loan rate of prime plus 2% to 3%. Fixed rate loans at 8% to 9% are available for residential zoned property , of 4 units or less. Without the reduced costs, we would be unable to offer any units that qwalified For low income tenants. ` The re-zoning will also result in a lower density. The C-1 zoning allows for residential use as a conditional use at the full R-3 density of 32 units per acre, As a Ferformance Standards Development` this property will be developed at a base density of 13. 5 units per acre, R-2 zoning. � B} The need to correct mistakes. ^ ^ When Ashland' s Comprehensive Plan was first established, Lhe practice was to oesiqnat6 a parcel with a single zone. There was no time to fully access every individual parcel . This has made it necessary over the years to correct mistakes and adjust to new conditions. The slope of the property and the development on adjacent properties, the double frontage witr; the orientation of the Clark Avenue frontage to a residential zone all make the original zoning on the entire parcel no longer appr/zpriate for the current conditions. A split zoning of this parcel will result in a better utilization c{ the parcel . C> The need to adjust to new conditions. Multifamily Residential is an approp iate zone for this property and is consistent with the Comprehensive Plan Pp] icy that states ,"Ashland will use the R-2 or Multifamily Residential zone to meet' Ks new nousing heeds. . . " . Further, Chapter II of the Comprehensive Plan . states that "higher density residential areas are grouped around commercial facilities and the college to lessen the dep;ndance on auto transportation. " This property is located on a major thoroughfare with access to all public transportation as well as on the bike path. Chapter X on traffic states that new development should encourage the use of mass transit and . bicycles to reduce the traffic impact from new developments. Chapter X, policy 6, provides guidelines for pedestrian and bikeways. The sidewalks we are providing along Clark Avenue a�d through the middle of this project connecting Clark Avenue and Siskiyou Boulevard follow these policies. We will be providing covered nike parking as well in a safe end secure place that is available to bot: We apartments and the restaurant. Policy 8 encourages the use of public transpor+/ation. There is a bus stop adjacent to this propert� on Siskiyou Boulevard. The levzl ground and proximity to pedestrian ways, nike paths and mass transit make this an ideal place for Multifamily Housing. ^ The project will be developed under the Performance Standards which is consistent with chapter VI-12, 3-c� ^ "Performance standards shall be used to regulate new development in Ashland so that a variety of housing types built for the site and imaginative residential envirrnMeMts may be used to reduce cost and improve the aesthetic character of new deyelOpments and decrease the use, for traditional zoning and subdivision standards. " ` ^7 / �J � ` ^ This proposal will also help protect an existing neighborhood from incompatible development in accordance to chapter VI-J2, policy 2-0: "Do not allow deterioration of residential areas by incompatible uses and developments. Where such uses are planned for , clear findings of intenQ shall be made in advance of the area designation. Such Such fihdings shall give a clear rationale, explaining the relationship of the , area to space, and any other pertinent Plan topics. Mixed uses often create a more interesting and exciting urban environment and should be consinered as a develppment option wherever they will not Oisrupt an existing residential area. '' The commercial zoning on this prcperty could result in very incompatible uses that would have a very detrimental effect on the adjoining properties. This lot has two churches, two apartment buildings, a city park and numerous single family ~ homes around it . It fronts on a very quiet residential street . The commercial zoning would allow for such intense uses as a major department store, eating, drinking, entertainment and dancing establishments and manufacturing" These are permitted outright , as stated in the zoning ordinance for commercial zoning. This proposal makes sense for everyone. The public will get three low income housing :ni1s. The neighbors will get a Far less intense development than what is allowed nnner the C-1 zone. We recejv? the flexibility to develop this project in an innovative and aesthetically pleasing manner and are able to Ureak the project into smail seQmen�s that two 10cal citizen� c�n devel��. '77 ���^^' REMOVAL OF RESIDENTIAL LAND FROM DETAILED SITE REVIEW ZONE We propose to remove the portion of the property that is to be re�zoned Multifamily Residential from the Detailed Site Review Zone. This zone *as developed for commercial prrperty fronting on the major arterials, and with the re-zoning, this criteria no longer applies to the rear portion of this lot. The land that will remain zoned -commercial will stay in the Detailed , Site Review Zone, The improvements that will be made to this portion of the property, as outlined in the plans and t�e project description, show that we are Meeting the criteria of the Detailed Site Review for this portion of the project. It is existing, but will be :p-graded in accordance wfth the guidelines. The apartment' s development will meet the Site Review Guidelines appropriate for their zrning. as outlined in the Site Review Findings. , ~ ` �� �� ��� ^ , SITE REVIEW GUIDELINES PROJECT DESCRIPTION In designing this project, we started with an analysis of the site. The main features of this site are its slope, the four (4) large trees, the double frontage and the park. The constraints are the storm drain, thy noise from Siskiyou Blvd� and the view of the tops of commercial buildings.. These features lead to the orientations, the use of basements and the configuration of the units to each other. The existing trees became the focus of our landscaping and buffering between cones and the easement for the storm drain became the pedestrian link between frontages` Lawns were utilized to tie in with the typical landscaping for residential areas as well as providing for common outdoor recreational space. Front porches and courtyard patios are the primary private outdoor spaces, High windows for light and ventilation only, are strategically placed to block out the unattractive views of the existing commercial buildings and to insure privacy from the pedestrian link" We did Not put private outdoor patios facing Siskiyou Blvd, or the commermal buildings because of the noise and unattractive views. Walkways, landscape lighting, low shrubbery and porches facing the street help make entrances more defensible, Parking is lightew and located netween tie residential units and the commercial property to act as. a buffer . Coverer... bicycM Parknng is amPly Provnded near tne Unit ,:. We have utilized street trees along Clark Street as well as dispersing them throughout the parting areas. All the landscaping is irrigated. ' APPROVAL STAADARJS b : The units are orientated to Clark Street with a 20` or greater front setback. They are accessed from the street with a sidewalk and parking is in the rear . The lower units also have sidewalk access from Clark Street and are readily accessible to the (ear parking. ` S : The streetscape is designed to be compatible with residential zones. Front yards are landscaped with lawn and shrubs with street trees in the park row in front of the sidewalk. Buildings are one story with covered front porches , facing the street" �� � � �f~ . ^ ` / lan�scaping area is 350 We are provi"ing 53%. There is a variety of plants and trees as indicated on the landscape plan. All existing trees outside the building envelope have been retained and the parking area has trees added to shade the asphalt . Buffering and screening are provided in the landscape plan as well as irrigation' : 0% of the lot is required to be provided for open spece^ We are providing 18%. Most units also have a private outdoor area, consisting of a porch or patio. NaturaL Climate u No are utilizing deciduous trees in the laodscade plan. We also are providing cross ventilation in the units with high windows where the view is of the rooftops of adjoining buildings or aldng a common walkway. BuildinQ Materials: We have gone to great lengths to design units that are compatible with the surrounding area. Siding is a combination of lap and shingles. Trim is a style that is often seen im older neighborhoods with sills and wide trim boards. Wide bands separate different siding types and covered porcnes and trellises give a sense of sinole family living. The height of the building latches the area. The units fronting Clark Street are single story and utilize the natural slope of the site with a daylight basement apartment" The scale is in keeping with a large single family home" The units which are attached have a large offset to lessen the impact. The roof massing and shape are designed to give variety to the buildings. The setbacks meet t:e standards for residential zones. We have establisned a rhythm of openings on twe structures and have considered the width-to-height rwios for balance. The trim style and width, the front porch openings aod post One and the railings style add to the balance� Although the units are all the same, wn have reversed the middle building to add interest as well as to develop the courtyard for the downstairs units. The front porches use a raised platform which is a traditional siting characteristic of Ashland and gives the units a sense of entry. Even though the front door does not face the street, the raised porch with its entrance facing the street gives no doubt as to where the main entrance is. The lower units have sidewalks directing people to their front entry and have trellises that match the bike parking to Und interest and emphasis to the entry. The overall size , scHle and design of the buildings make them PP interesting addition to the neighborhood. ' /7 /-- ' ^ ^ � � SAM' S COURT CLARK AVENUE, ASHLAND, OREGON OUTLINE PLAN. . . PERFORMANCE STANDARDS FINDINGS CRITERIA- a) That the development is consistent with City plans and with the stated purpose of this Chapter of the Land Use Development . Ordinance. This development meets the criteria of Chapter 18. 88. 030 as evidenced by the plan provided therewith. Lot coverage by building is 3, 964 square feef, Which is 18%. Coverage by impervious surfaces is b, 125 square feet which is 29% and landscaping is 11 , 225 square f ee t which is 53%. The density with bonuses for Affordable Housing is within the R-2 guidelines. There are 25 parking spaces which are shared by the adjoining restaurant, the restaurant has 25 seats which require 7 spaces, the apartments require 13 spaces" Perimeter set backs meet the parent zoning. Pedestrian ways are provided as well as ten ( 1()) bike parking spaces. b) That the existing and natural features -of the lend have been considered in the plan of the development and important, features utilized for open space and common areas. The natural features of this parcel are the slope and the four (4) large trees in the middle of the lot. The trees are being retained and incorporated into the landscaping acting as a physical boundary between the commercial and residential areas. We have utilized the slope by nestling a large economical one ( 1 ) bedroom unit in the daylight basement. The drainage easement will ��ovide the pedestrian link between Siskiyou Boulevard and Clark Avenuea c> That the development design minimizes any adverse effect on the areas beyond the project site and that the character of the neighborhood be corsi±ered in the design of the development . We have designed this project to mihimice any adverse impact to the area. The units have two different orientations. The upper floor is a one story unit facing Clark Avenue. The massing, roof gables, building off-sets and porches emulate single family design. The units have a Craftsman styling to them with sidewalks and pedestrian access to Clark Avenue and Garden Way Park. The front yards have the traditional lawn, shrubs and street trees of single family houses. The lower units are orientated to the courtyard area. The buildings on lot 2 & 3 have a two (2) hour common fire wall . This climinates the unusable side yards and helps create a unique courtyard between the buildings. Trellises and varied entrances lend to the privacy. Most of the windows facing the adjoining commercial areas are high windows for light and ventilation only. The windows facing the private courtyard areas are large view windows. Parking is off Siskiyou Boulevard which eliminates the traffic impact to the residential neighborhood. ^7 / ��67 ^ ^ ` d) That adequate public facilities can be provided, including, but not limited to, water, sewer , paved access to and through the development, electricity, and urban storm drainage. Adequate public facilities for this development already existV Location and size of services are noted on the plans. This proposal was reviewed by all city departments and no deficiencies in services were noted. We will be required to provide a fire hydrant on Clark Avenue. We have met with Keith Woodley and he has given us the location for the new hydrant and has determined that there is adequate pressure for minimum fire flows. e> That the development of the land and provision of services will not cause shortages of a necessary public facility in the surrounding area, no will the potential development of adjacent lands be impeded. All the adjacent property is already developed. f> That there are adequate provisions for the maintenance of open space and common areas, that if developments are done in phases that the early phases have the same or higher ratio of amenities as proposed in the entire. This project will be developed at one time. There will be an Owners Association formed to administer and maintain all the landscaping and parking facilities. Cross easements for vehicle and pedestrian ingress and egress will he provided and joint use agreements for the parking will be made. g) That the total energy nee d s o f the d eve l opmen t h ave been considered and are as efficient as is economically feasible, and the maximum use is made of renewable energy sources, including solar, where practical . The units will be built to the current high level energ7 codes and water conservation measures. h> That all other applicable City Ordinances will be met by the proposal . The plan, as proposed, ments all City Ordinances. No variances are being asked for. Edwards Surveying &c Land Planning Inc. 816 West 8th Street 223 SW"I"Street Medford,OR 97501 Grants Pass,OR 97526 Tel.: (503)776-2313 Tel.: (503)471-7059 FAX: (503)776-9978 FAX: (503)471-7809 SURVEYING ENGINEERING • PLANNING EXHIBIT "A" Area proposed for R-3 zoning; 21 , 214 Sq . Ft . Beginning at the Southeast corner of Lot 7 , Block 1 of GARDEN HOMES TRACT in the City of Ashland, Jackson County, Oregon; thence South 0 ' 05 ' 33" West , along the Southerly extension of the East line of said Lot 7 , 9 . 99 feet; thence along the arc of a 17 . 14 foot radius curve to the left , being concave to the Southeast and having a long chord which bears South 48' 26 ' 50" West 7 . 38 feet , a distance of 7 . 44 feet ; thence along the arc of a 6. 78 foot radius curve to the right , being concave to the Northwest and having a long chord which bears South 72 � 36 ' 59" West 9 . 78 feet , a distance of 10 . 92 feet; thence North 56' 03 ' 28" West , parallel with the Southerly line of said Block 1 , 132 . 15 feet to the Southeast corner of that portion of Clark Avenue previously vacated as .recorded in Volume 501 , Pages 6 and 7 , Deed Records for said County and State; thence North 0 ' 06' 17" East 27 . 80 feet to the Southwest corner of Lot 6 in said Block 1; thence continue North 0 ' 06 ' 17" East , along the West line of said Lot 6, 139 . 72 feet ; thence North 80 ' 26' 3.4" East 126 . 29 feet to a point on the East line of said Lot 7 ; thence South 0 ` 05 ' 33" West 174 . 22 feet to the point of beginning. REGISTERED PROFESSIONAL LAND SURVE[YOR� OREGON M,is, isae DAVID A. EDWARD$ 2339 Erp:rer /LI�lT3 36 Edwards Surveying &c Land Planning Inc. 816 West 8th Street 223 SW"I"Street Medford,OR 97501 Grants Pass,OR 97526 Tel.: (503)776-2313 Tel.: (503)471-7059 FAX: (503)776-9978 FAX: (503)471-7809 SURVEYING • ENGINEERING • PLANNING EXHIBIT "A" Proposed vacation of a portion of Clark Avenue: Beginning at the Southeast corner of Lot 7 , Block 1 of GARDEN HOMES TRACT in the City of Ashland, Jackson County, Oregon; thence South 0 ' 05 ' 33" West , along the Southerly extension .of the East line of said Lot 7 , 9 . 99 feet; thence along the arc of a 17 . 14 foot radius curve to the left , being concave to the Southeast and having a long chord which bears South 48 ' 26 ' 50" West 7. 38 feet , a distance of 7 . 44 feet ; thence along the arc of a 6. 78 foot radius curve to the right , being concave to the Northwest and having a long chord which bears South 72` 36 ' 59" West 9 . 78 feet , a distance of 10 . 92 feet ; thence North 56" 03 ' 28" West , parallel with the Southerly line of said Block 1 , 132 . 15 feet to the Southeast corner of that portion of Clark Avenue previously vacated as recorded in Volume 501 , Pages 6 and 7 , Deed Records for said County and State; thence North 0 ' 06 ' 17" East 27 . 80 feet to the Southwest corner of Lot 6 in said Block 1; thence South 56' 03 ' 28" East 150 . 03 feet to the point of beginning. NOTE: A 10 . 00 foot wide P.U. E. and a 10 .00 foot wide storm drain easement shall be dedicated on the final plat of a planned community currently in progress , which lies adjacent to the herein described area . [ REGISTERED PROFESSIONAL LAND SURVEYOR OREGON AAr 74 Im )AVID A. EDWARDS 2339 3� �: ����'�h�e � Pmarttitr� ltm June 16, 1994 �- Brian Almquist, City Administrator Aram: Steven Hall, Public Works Director ] l ; p�IIQIEtt: Wastewater Treatment Plant - Soil Treatment/Rapid Infiltration System ACTION REQUESTED City Council: * Accept letter reports from Jahn Davis of WoodwanKlyde Contents dated September 23, 1993; November 29, 1993 and March 21, 1994. * Eliminate the "most favoeable case" as outlined on page 5 of the John Davis letter dated September 23, 1993. * Accept letter report from Bob Geari>eatt, Hydro Rmaces International, dated March 3, 1994. * Direct wowwmdLlyde Consultants to combine fora letter reports into one document which will become an addendum to the"Wastcyvater Faalites Plan Addendum"prepared by Woodward-Clyde Consultants dated June, 1993. * Select a date and time for a study session to disarm progress on issues relating to options under consideration,replacement water options,public information process and an advisory ballot in September. (NOTE: This should be the only agenda item in the study session.) BACKGROUND After the completion of the Ashland Facilities Plan,by Brown and Caldwell Consultants,City Council directed staff to retain a consultant to explore wedands in more detail as an additional method of treating wastewater. Woodward-Clyde Consultants, with Hydro Resources International and Westwood Engineering as a sub- consultants, was retained for the project. The initial report was presented to the Council in July, 1993. A series of requests by Ashland, and the eventual intervention by Anne Squier of the Govemor's Office, set off a series of events that brought together several state agencies and local representatives to discuss a "holistic" approach to the health of Bear Creek. That activity postponed the adoption of the Woodward-Clyde prepared wetlands addendum until October 5, 1993. At that meeting, City Council accepted the wetlands addendum with several requests for additional information which included: PAGE (1) Address temperature requirement and benefits. , (2) Refine engineering cost for wetlands. (3) Address od6r problem. (4) Provide additional information on soil treatment: Background information. Summary of experience by others. Requirements of DEQ for approval to use a soil treatment system. (5) Address the Billings golf course issue for water exchanges. (6) Address the potential need for two chlorination systems - at end of traditional treatment plant and at end of wetlands. (7) Possibility of source reduction of TMDL pollutants. (8) Water replacement issues. Several requests for information transpired between John Davis, Bob Gearheart, Rob Winthrop and myself, to find adequate information to establish a "comfort level" for the soil treatment option. At this juncture in time, I believe there is adequate information available for staff to recommend the City Council accept the attached letter reports as the conclusion to the Wastewater Facilities Plan Addendum prepared by Woodward Clyde Consultants. DISCUSSION-WETLANDS ADDENDUM The letter from John Davis dated November 29, 1993 addressed issues (1) through (6). The Council indicated satisfaction with the letter report, but wished additional information on the soil treatment system [issue (4)]. The letter from John Davis dated March 21, 1994 and the letter from Bob Gearheart dated March 2, 1994 provided the additional background, requested by City Council, on issue (4) Item (7) was a project the Ashland Wetlands Coalition proposed for a test of acceptance of non-phosphate commercial and residential detergents for dishwashing. The City of Ashland furnished the detergents. The report has not been received by this office to date. Item (8) is being completed by the Oregon Water Resources Department. Rob Winthrop, Pattie Acklin and I reviewed draft information with Al Cook and Bruce Sund of ODRD several weeks ago. We should have the final report within a week. The report will be the opinion of Al and Bruce and will be subject to final review by their legal counsel in Salem. Bob Gearheart's testing and research for the Hamby Springs site (North of I-5) indicates that the Carney Clays, mixed with other soils/media, provide a high removal of phosphorous. He states "the wetland/rapid infiltration alternative will produce an effluent which COULD meet the temperature, phosphorus, ammonia nitrogen, BOD, and suspended solids standards for Bear Creek". That is based on the assumption that the secondary effluent from the wastewater treatment plant would be reduced from 4.0 milligrams per liter (mg/1) to 2.0 mg/1. This has been defined in the John Davis letter report of September 23, 1993 as the "most favorable case". I believe the "most favorable case" is overly optimistic and speculative. For the investment of the citizens of Ashland, I cannot recommend the consideration of the "most favorable case". PAGE 4 S John Davis concurs with my conclusion in a fax dated March 28, 1994: As its name suggests, the "most favorable case" assumes that everything works perfectly. My view all along has been that it is misleading to expect such performance. The "less favorable case" is based on more reasonable assumptions. However, it still would not eliminate the need for some type of pilot testing". Staff recommends that Council accept "less favorable case" options as outlined on page five of the letter report from John Davis dated September 23, 1993. I do not have a large comfort zone with the "most favorable case". ALTERNATIVES AND COSTS CONSIDERED TO DATE The attached table lists all of the options [I think!] considered to date with updated costs and estimated costs of replacement water. The first list are those options still under consideration by the City Council. The list is attached as "Exhibit A". The method for computing the costs of replacement water is attached as "Exhibit B". This is information for consideration at the upcoming work session and presented for your "preview". COUNCIL STUDY SESSION PREVIEW The City Council study session will be to review additional information that Pattie, Rob and I hope to have assembled soon. The additional information will include [if available]: * A DEQ evaluation of the effect of Ashland meeting established TMDL's on salmon fish habitat and overall biological enhancement of Bear Creek. * The reliability and consistency of Howard Prairie municipal and industrial stored water rights. * Determination of DEQ requirements for.modeling/pilot testing wetlands and soil filtration systems. (This may include estimated costs.) * DEQ requirements for simulation of model/test flows from wastewater treatment plant to pilot wetlands/soil filtration tests. * Report from Oregon Water Resources Department on water replacement issues. The report includes legal, political and practical analysis and conclusions. * An evaluation of environmental benefits of each option under consideration. * An evaluation of the options based on how "experimental" each may be based on current information. * Reconsideration of options previously rejected because of the Talent Irrigation Districts initial refusal of Ashland's proposal to commingle treated effluent with TID irrigation water. The TID Board of Directors has expressed an interest in working with Ashland if a Class IV effluent is produced and polished through a wetland. This information is currently evolving and will be presented to the City Council and interested parties as soon as possible. I hope to have some of the information to hand to you at the City Council meeting on Tuesday. PAGE 3-(=:--%-&w.M--) a ELECTION INFORMATION Nan Franklin has furnished the following information in relation to a September advisory ballot: * Election on September 20, 1994 * Filing deadline is July 20, 1994 * Council resolution by July 19, 1994 * Cost about $3,500 to $5,000 if no other item on ballot * Election would be a mail in ballot cc: Dennis Barnts, Water Quality Superintendent Dick Marshall, Wastewater Plant Supervisor Gary Schrodt, Ashland Wetlands Coalition Nancy Abelle, Ashland Clean Air Coalition Klaas Van de Pol, League of Women Voters Jim Hill, Manager, Medford Wastewater Reclamation Administrator Marc Prevost, RVCOG Water Quality Coordinator Enc: City Council Goals Davis letter report 9/23/93 Davis letter report 11/29/93 Davis letter report 3/21/94 Gearheart letter report 3/2/94 Exhibit A - Options Exhibit B - Water replacement analysis PAGE 4-(c:w-= =nrPL*+-�) 4. CITY OF ASHLAND WASTEWATER TREATMENT PLANT- GOALS AND OBJECTIVES* AdOPW by do O+H CoMa Ocdobw22, 1892 R,NSw/roc flM*d Rowmb«$ IW2 . Ra4sd/IV0&,& sd Ssp ,.be 21,180.3 The Ashland City Council requires the Ashland Facilities Plan to the maximum extent practicable to: 1. Satisfy Oregon Department of Environmental Quality (DEQ) standards for effluent from the Ashland Wastewater Treatment Plant(WWTP); 2. Replace the volume of WWTP effluent removed from Bear Creek; 3. Support the natural ecology of Bear Creek; and 4. Minimize capital and operating costs of the WWTP. 5. Eliminate odors created by the WWTP. fi7AN.. " The Ashland City Council will give full consideration to the possible use of multiple objective open surface wetlands technology to assist in achieving the WWTP goals. i41'jC5f3�'1�G2fl;E The Ashland City Council will determine whether the use of expanded open surface wetlands technology In conjunction with the Ashland Facilities Plan Alternative.3A might produce effluent which could be delivered to the Talent Irrigation District (TID) in exchange for Bear Creek water during summer months, thereby: 1. Maintaining summer water flow levels in Bear Creek, and 2. eliminating the need to establish and maintain the effluent Irrigation system proposed in Alternative 3A. PAGE 5-cc:--AW 1MLMW4 cal"a Yf*,TP Gosh Page 2 AIGy"!f? 11IVf The City Council will take the following specific actions to facilitate the achievement of the WWTP Goals by. 1. Undertaking. a program of public education which will encourage voluntary activities to reduce the level of phosphates introduced into the WWTP;and 2. Promptly obtain and fund a study to determine the feasibility of using multiple objective open surface wetlands to achieve the WWTP Goals. PAGE 6-(C:�ccXftndhpt.M=) q � q 'g $ ¢ av v s � s � sg � g9 A � � gd a � nib s e N O O O '��04'•`.wy.' H H H < QQ QQ Qs E., �... ,: u V a U U o CO Lt- M AV W UIL o oa W � cc Ella O .e + N m O « v e � N g 8 €N � � .. � '� "� a 6 � � � 9v °' "� 9 e •q e E � ?� e p e °1 d � eag w° � '' 3 �o � � n � � m � �e� "sus � � � � ss 00 e. e � e ., e �; e � . � : . . 00 H H � Oss 8 `� v;� \ rl HH! S , O H H O nl H e A d � 0 U U U � � � � �. d �, � � � !"1 V 3 � � � o � � F u 1 �F � `�.9 � _ 00 !•1 e 3 m w ,�,i a ! § � «- k2 \/� e % k# � � # # # k [ # # # o § r§\ G § 99 7 2 / p a c 0 S y 3 O E S < < D d Is A 3 ? Z, gg v 3 w e e �9y $ 4 n 3 $ .. e v_ H H a QQ qQ a o o S S W U N N N Pi H H H H H 0 o a N H H H H • � � � d h pp N H H t$o a b8 g e 'C $ � $ y 'TF '� Pi Ffa '• •'Zi < ( 0 qq dd VW .��' 's ..°. o t7im �k" � �nS �i �i 'm •� .�" �Fid .3 � �F �.9 � f=1 3 Q'i y ( k. i !� f , | ' &2 | / •_ | � 2! ■ �! | ! k § |}! ;7 - ■ 8 4 * s # # # (( \ } ( ■ ; ; . ( ! 2 u § 7 ) / 7 f ! I ' § � ° / ) ! / ! 2m 2• § � § f) ; . • \ � � � / � , 0 § ƒ t � . | . k | . c |ƒ\f | �\ \\22 � ® ■ ■ � 2 § § ( ` ) dt ! ! . a s 22 § , Q ! u ` ; tk� ■ ! ! § k l!°, | ! § , ! ! of � e . ! # m . ■ ` , 2 ' ! � « Jq .1 0 . c CITY OF ASHLAND EXHI9I? B DEPARTMENT OF PUBLIC WORKS WW?" ALTERNATIVES ANALYSIS ESTIMATE COST OF REPLACEMENT WATER Updated: 05/26/94 --------------------------------------------------------- Need to replace: 2.0 million gallons per day From: 01-May To: 31-Oct Total days: 18' Total Volume: 366 million oallons Total Volume: 1072 acre-feet --------------------------------------------------------- TID COSTS FOR REPLACEMENT WATER --------------------------------------------------------- O&M: #28.00 per acre Debt Reduction: 86.00 per acre Water allocation: 2.65 acre-feet per acre of land Cost: 812.63 per acre-foot of water Maintenance Ill: 850,000 per year 846.66 per acre-foot Ditch rider (L); 868,1B2 per irrigation season 863,63 per acre-foot Ditch rider (1): 444,397 per off season ESTIMATED COST OF WATER (2) City of Talent (2): 810.00 per acre-foot Multiplier (2): 4. Ashland cost: 840.00 per acre-foot TOTAL COST: 8163.12 per acre-foot 8219,1Al nor year SE AS COST: 8219,'000 per year ------------------------------------------------------- ID COSTS FC:k WATER EXCHANGE Maintenance (1): 850,000 per year 846.66 per acre-foot Ditch rider (U: 868,182 per irrigation season 86:.6' per acre-foot 844,387 per off season TOTAL COST: 8162,570 per year USE AS COST: 8163,000 per year --------------------------------------------------------------------- ll Estimate of TID requirements to maintain and operate the TID dit Assume ditchrider UWIII @ 826.05 per hour ,pic!:up @ per hour for a total of 842,68 per hour reouiar time. Saturday I, Sunday during irrigation season based on double time Remaining 6 months will be standard 40 hour Keel:. Hourly figures from 1994 Cost of Service Study. Maintenance cost 850,000 per year. (2) 45 per letter from US Bureau of Reclamation dated 6/25!93 Woodward-Clyde Consultants Engineering g sciences applied to the earth g its environment September 23, 1993 Mr. Steve Hall Public Works Director City of Ashland 20 Main Street Ashland, Oregon Subject: Additional analysis of wastewater management alternatives for Ashland. Dear Steve: As directed by you at our meeting in Eugene on the 19th of August, the WCC team has performed additional facility planning-level analysis of four wastewater management alternatives. A fifth alternative was added at the request of Rob Winthrop during a telephone conversation on the 20th of August. This letter report contains our findings. To put this letter report in context, I thought it would be worthwhile to describe the evolution of the alternatives over the last few months. As you know, we prepared a report for you in June which evaluated several wastewater management alternatives that included large wetlands, up to 25 acres, as part of the treatment process. In that report we recommended that the City select an alternative,Wetland Alternative B-1, that would meet all DEQ-imposed effluent limits except the limit for phosphorus. At the time, we had reason to believe that DEQ might allow non-compliance with the phosphorus limit in order to retain year-round discharge to Bear Creek. Year-round wastewater discharge is important for the stream because there are times in the summer when the wastewater discharge represents most of the stream flow. Since.that .time, a.couple of events occured that affect the alternatives. DEQ wrote you a letter indicating that the City's wastewater discharge would have to meet all effluent limits and that the issue of maintaining a certain minimum flow in Bear Creek would be dealt with independently. This made our recommendation that the City select Alternative B-1 obsolete. In addition, the City Council requested that an alternative including a very large wetland (75 acres or more) be analysed. At our August 19th meeting in Eugene, we agreed that we would examine a number of alternatives, some new and some old. The old alternatives include Alternative 3A-2 and Wetland Alternative A-1 which were addressed in thetJune report. The new alternatives are Wetland Alternative B-3 which includes a 75-acre wetland and two alternatives that include a component not previously analysed in detail--a soil treatment system. A soil treatment system was proposed by our subcontractor, Bob Gearheart of HRI, as a way of meeting the discharge limits for phosphorus. Soil treatment systems, sometimes refered to as rapid infiltration systems, use soil to filter out and adsorb contaminants in wastewater. The 4'* ®4'+� 111 S.W.Columbia,Suite 990 • Portland,Oregon 97201 • (503)222-7200 • Fax:(503)222-4292' Woodward-Clyde Consultants Engineering a sciences applied to the earth c its environment alternatives that include soil treatment systems are Wetland Alternative B-IA and Alternative 3A-4. 1. Alternatives analysed Each of the alternatives analysed is described below. All of the large wetlands are assumed to be located at the Hamby Springs site on the east side of Interstate 5. It was agreed at the Eugene'meeting that we would use Hamby Springs site, rather than the Wrights Creek or Butler Creek sites, because of doubt's about the availability of sufficient land at the latter. Alternative 3A-2 This alternative was developed by Brown and Caldwell in the original draft facilities plan. It involves a major upgrade of the treatment plant to provide a filtered and nitrified effluent. A 3-acre constructed wetland would be built, adjacent to the treatment plant, to control effluent temperature. During the winter, effluent would be discharged to Bear Creek via the 3-acre wetland. Because the effluent would not meet phosphorus limits applicable in the summer,it would be disposed of to a 560-acre City-owned pasture irrigation area. This alternative would allow year-round compliance with state standards. Wetland Alternative A-1 This alternative would be similar to 3A-2 in that it would involve a major plant upgrade, would produce a nitrified and filtered effluent, and would dispose of effluent by irrigation of City-owned pastureland in the summer. The 3-acre wetland.in Alternative 3A-2 would be replaced by a 25-acre wetland at the Hamby Springs site. During the winter, effluent would pumped to the 25-acre wetland and then returned to the treatment plant for disinfection and discharge to Bear Creek. This alternative would allow year-round compliance with state standards. Wetland Alternative B-IA This alternative would be similar to Alternative B-1 that was considered in the report submitted in June, but with the addition of a soil treatment system. It would include a major treatment plant upgrade to produce a nitrified and filtered effluent, a 25-acre constructed wetland and a soil treatment system. The constructed wetland and the soil treatment system would be located at the Hamby Springs site. The soil treatment system would be used only in the summer to meet the then-applicable phosphorus standards. Effluent would be returned to the treatment plant for disinfection and discharged year-round to Bear Creek. This alternative would allow year-round compliance with state standards. Wetland Alternative B-3 Analysis of this alternative was requested by the City Council. Alternative B-3 would include a plant upgrade to produce a partially-nitrified effluent and a 75-acre constructed wetland at the Hamby Springs site. Effluent would be returned to the treatment plant for disinfection and discharged year-round to Bear Creek. This alternative would probably comply fully with state standards for a few months each year. It would be out of compliance with the phosphorus and possibly the ammonia standards for varying periods each year. s a® 717 S.W.Columbia•Suite 990 • Portland,Oregon 97201 • (503)222-7200 • Fax:(503)222-4292 Woodward-Clyde Consultants Alternative 3A-4 This alternative would be the same as Alternative 3A-2 except that the irrigation system would be replaced with a soil treatment system close to the existing treatment plant. The soil treatment system would be used in the summer months to remove phosphorus from the effluent. The 3-acre wetland would be retained to provide some storage upstream of the soil treatment system, so that the latter could be sized for average rather than peak flow. It would also provide a means of temperature control in the winter months. A pump station would be needed to return the effluent from-the soil treatment system to the treatment plant for disinfection. Discharge to Bear Creek would occur year-round. This alternative would allow year-round compliance with state standards. 2. Characteristics and Performance of soil treatment system The important new element in the alternatives described above is the soil treatment system that is a part of Wetland Alternative B-lA and Alternative 3A-4. The purpose of the soil treatment system is to take advantage of the fact that certain types of soil can absorb phosphorus. HRI developed a conceptual design for a soil treatment system, a sketch of which is shown in Figure 1. The soil treatment system would consist of a constructed earth basin filled with selected soil. It would be fitted with an impermeable liner and filled with a shallow layer of gravel covered by about 5 feet of selected clay soil. Laboratory tests performed at Humboldt State University, under the direction of Bob Gearheart of HRI, have shown that Carney soils, found in the Ashland area, can absorb 0.16 mg of phosphorus per gram of soil. (394,000,000 mg per acre-foot of soil). HRI notes that actual in-field absortion rates reported in the technical literature are two to five times greater than the results measured in the laboratory. The size of the soil treatment system needed depends on the capacity of the soil to absorb phosphorus,the loading rate applied to the system, the rate at which wastewater will percolate through the soil and the desired frequency of soil media replacement. Soil media would need to be replaced when its phosphorus absorption capacity is exhausted. Tests by HRI indicate that the permeability of the soil is not a limiting factor. Thus, with the absorption capacity of the soil known, the size of the facility and the frequency of soil replacement will depend on the phosphorus loading rate. The phosphorus loading rate applied to the soil treatment system will depend on the effectiveness of future source control measures and the upstream treatment system in reducing the phosphorus content of wastewater. Alternative phosphorus loading rates were considered for Wetland Alternative B-IA and Alternative 3A-4. They were labeled most favorable case and less favorable case in the following discussion. Pertinent information on the performance of the soil treatment system is summarized in Table 1 and discussed below. The overall performance of the alternatives with respect to effluent quality is shown in Tables 2 and 3. ea . :a Woodward-Clyde Consultants Wetland Alternative B-lA---most favorable case This case assumes that both the future source control efforts and the planned upstream treatment system improvements would be very effective in removing phosphorus and limiting the load applied to the soil treatment system. Furthermore, it assumes that future water conservation efforts would limit average daily flow in 2015 to 2 mgd, and that the average daily flow applied to the soil treatment system during the 180-day summer season would be 1.5 mgd. This is because 0.5 mgd of the effluent from the conventional treatment system would be used for golf course irrigation. It is assumed that source control efforts and the upgraded treatment system would reduce the phosphorus content of Ashland's effluent, downstream of the treatment plant, from its present value of 4.3 mg/1 to 2.0 mg/l. The phosphorus content of the effluent would be further reduced by 1.5 mg/l in the constructed wetland. The phosphorus content of the effluent applied to the soil treatment system would thus be 0.5 mg/l, and the seasonal load would be 513,000,000 mg, assuming a 180-day application season and an average daily applied flow bf 1.5 mgd.. Under these most favorable conditions a six-acre soil treatment system containing five feet of soil would absorb the applied phosphorus load foi a period of 23 years. Wetland Alternative B-IA---less favorable case This case is similar to the "most favorable case", except that it does not assume optimum performance of all elements of the system. It assumes that source control and conventional treatment would lower effluent phosphorus content from the present value of 4.3 mg/1 to 4.0 mg/1. A further 1.0 mg/1 is assumed to be removed in the constructed wetland. The phosphorus content of effluent applied to the soil treatment system would be 3.0 mg/1. At a flow rate of 2 mgd applied to the soil treatment system the seasonal load would be 4,100,000,000 mg. This assumes that future water conservation measures would effectively limit Ashland's average daily wastewater flow in 2015 to 2 mgd and that none would be diverted upstream of the soil treatment system for golf course irrigation. Based on this set of assumptions,•a six-acre soil treatment system, five feet deep, would absorb the applied phosphorus for about three years. Alternative 3A-4---most favorable case. This.case assumes that source control and treatment would reduce the phosphorus content of effluent, downstream of the treatment plant, to 2.0 mg/1 and that the flow to the system would be 1.5 mgd. A six-acre soil treatment system, five feet deep, would remove the applied phosphorus for six years. Alternative 3A-4---less favorable case. In this case it was assumed that the phosphorus content of Ashland's effluent downstream of the treatment plant would be reduced by source control to 4.0 mg/1 and the average flow would be 2 mgd. A six-acre soil treatment system would remove phosphorus for about two years. 3.Estimated costs of soil treatment system Westech Engineering developed a layout and estimated the construction cost for a 6-acre soil treatment system based on design concepts developed by.HRI. The estimated cost of the ®m �e�a Woodward-Clyde Consultants system, net of contractor indirect costs, engineering and contingencies, is $851,000. With these factors included it is $1,348,000. The frequency of soil replacement would depend on the phosphorus load applied to the system. Westech estimates the cost of soil replacement at $600,000, including contractor indirect cost and contingencies. Little or no engineering would be necessary. The estimate is based on the assumption that soil borrow and disposal sites are directly adjacent to the treatment system and that trucks and scrapers would not need to use public road rights-of-way. It is further assumed that there will be no special disposal requirements for spent soil media. 4.Estimated cost of alternatives The estimated costs of all the alternatives described above are shown in Table 4. The present worth estimates for the two alternatives that include a soil treatment system are expressed as a range. The ends of the range correspond with the two cases analysed for Alternatives B-IA and 3A-4. The present worth costs take account of initial capital cost, annual operation and maintanence costs, and the cost of periodic soil replacement, if it is needed. The cost estimates assume a 20-year life for all system components except the soil treatment system media, which would need to be periodically replaced in some cases. A discount rate, or real interest rate, of 4% is assumed. S.Conclusions Of the five alternatives analysed, only four have the potential to reliably meet DEQ-imposed discharge standards. For this reason, and because of its cost, Alternative B-3 is less advantageous than the others. Alternatives 3A-2, B-IA and 3A-4 would meet the standards at similar present worth costs. The other alternative, Alternative A-1 would be considerably more expensive. Alternatives B-IA and 3A-4 provide the environmental benefit of continued summertime discharge to Bear Creek. Alternative B-IA offers the additional environmental benefits associated with a large wetland. Up to this point in the analysis the three members of the WCC team are all in general agreement However the views of WCC and Westech Engineering diverge from those of HRI on two related points; the uncertainty associated with the use of a soil treatment system and the need for pilot-scale studies to demonstrate its effectiveness and practicality. Different levels of risk or uncertainty are associated with different wastewater treatment technologies. Adoption of new technologies involves the acceptance of some risk of failure, that the technology may not be able to meet applicable standards and may need to be replaced, or that it proves costly to operate.. The longer a technology has been in widespread application the more predictable and less uncertain it becomes. Some of the technologies employed in the alternatives analysed here have been more widely applied than others. The treatment and irrigation elements of the alternatives have been in use for decades. Treatment wetlands are being built at an accelerating rate and have been in service in some locations Im Woodward-Clyde Consultants for 15 years. However soil treatment systems are an emerging technology, particularly of the type considered here, and have not been widely applied, although this may be because past regulatory requirements have not made them necessary. There are no similar systems operating in Oregon. Although removal of phosphorus to the levels required by DEQ's effluent limits is theoretically possible, only a few of the soil treatment systems described in the technical literature actually do so. Accordingly, WCC and Westech Engineering believe that, if the city chooses an alternative that includes a soil treatment system, it will be assuming a higher degree of risk than if it were to choose a more conventional technology. This view is reflected in Table 5, which summarizes the advantages and disadvantages of the five alternatives analysed. The difference in risk between an emerging technology and conventional technology could be reduced, but not eliminated by various testing programs. WCC and Westech believe that if the City chooses an alternative including a soil treatment system, its feasibility and effectiveness will need to be demonstrated in advance of final design, and in order to obtain regulatory approval. Accordingly we would favor additional testing to confirm HRI's findings with respect to soil properties. The soil testing would determine the variability of soil properties in the area from which the media would be obtained, and confirm its permeability and phosphorus absorption capacity. Also we believe that the use of a pilot plant will be necessary to confirm that phosphorus levels can be reduced sufficiently to meet the applicable effluent limits and to establish site-specific design criteria. HRI, believes that there is sufficient evidence of the effectiveness of soil treatment systems and that they should be regarded as no more risky than conventional treatment systems. Also that there is enough information available already to proceed to design without pilot-scale studies. Sincerely, WOODWARD-CLYDE CONSULTANTS janA. Davis, P.E. O>a Influent • Distribution System OE /9 8 u m 3-acre cell 3-acre cell Soil Soil A_ Made� Media A I Access Collection Road System -- ---- 1 / --- -- ------- ' 1 / 1 / 0 1 / 1 / —� To WWTP Pin tr Roadway �► Soil Media 8. '�'n%=..il{�iz:_ Fel•..�;tis•.,y° .�i'�3' rySy"'.". ' Liner Geotextile Layer Gravel Partial Section A-A Project# CITY OF ASHLAND A 92C0SO Sketch of Figure Woodward-Clyde Ashland Constructed Wetlands Soil Treatment System Consultants TABLE 1 LIFE OF SOIL TREATMENT SYSTEM UNDER DIFFERENT CONDITIONS Average Flow Phosphorus Load Life of Media Alternative Case mgd mg/l mg/season years B-IA Most favor 1.5 0.5 5.13 x 10' 23 B-IA Less favor 2.0 3.0 4.10 x 10' 3 3A-4 Most favor 1.5 2.0 2.05 x 10' 6 3A-4 Less favor 2.0 4.0 5.47 x 10' 2 szooeawvneixo� 0 E i , ) 3 \ 2 S ) k ) k | ~ « \ � | cq & ) ] 2 \ en �cla �Ch 7 E « ! § 7 2 § m tn § \ \ ] � ) k ) k 2 % \ k ) k R 2 . 2 � § | 2 ) ( a t ) § 2 . � ] ] f 2 m § 2 ( ( \ k \ j J u uz ) ] 2 TABLE 3 ESTIMATED DISCHARGED EFFLUENT QUALITY IN SUMMER Allowable Effluent Quality(mg/ly Effluent Concentration Wetland Wetland Constituent (mgfl) Alternative Alternative Alternative Present B-IA B-3 3A4 Total Phosphorus 0.08 43 <0.08 0.5 -3.0 <0.08 Carbonaceous BOD 3.00 12.0 2.0 3.0 2.0" Carbonaceous DOD and Nitrogenous DOD 6.75 925 4.2 159 4.2 Ammonia 0.55 18.5 0.5 3.0 0.5 Residual Chlorine 0.025 0.7 <0.01 <0.01 <0.01 Non-compliance with standards is shown in bold characters " Compliance depends on some BOD removed in soil system during summer. TABLE 4 ESTIMATED COST OF ALTERNATIVES ($ x 106) 3A-2 A-1 B-IA B-3 3A-4 Wastewater Treatment 4.19 4.19 4.00 3.93 4.19 Solids Handling 3.39 3.39 339 3.39 339 Effluent Irrigation 3.46 3.46 - - _ Wetlands 029 3.33 3.33 6.53 029 Soil Treatment - - 0.94 - 1.24 SUBTOTAL 11.34 1437 11.66 13.85 .9.11 Contingency 2.27 2.87 2.33 2.77 1.82 SUBTOTAL 13.81 17.24 13.99 16.62 10.93 Engineering 2.72 3.45 2.79 3.32 2.19 SUBTOTAL 16.33 20.68 16.78 19.94 13.12 Land 0.90 0.96 0.12 0.15 0.15 Total Capital Cost 17.23 21.64 16.90 20.09 1427 Annual O&M 0.82 0.93 0.82 0.84 0.76 Av. Ann. Soil Replacement 0 0 0-02 0 0.1-0.3 Present Value 27.5 33.3 27.9-30.6 31.3 25.8-28.4 a Assumes all capital costs depreciate over a 20-year life with no salvage value except for land which is assumed to retain its value. A discount rate of 4% was assumed. The discount rate is an estimate of the "real" interest rate, that is the actual cost of money minus the inflation rate. 92coe6WTARLW4 TABLE 5 COMPARISON OF ALTERNATIVES Present Worth Meets DEQ Environmental Technological (millions) Effluent Limits Benefits Uncertainty Alternative 3A-2 27.5 Yes 3-acre wetland Low Wetland 33.3 Yes 25-acre wetland Low Alternative A-1 Welland 27.9-30.6 Yes 25-acre wetland. Moderate• Alternative B-IA Year-round discharge to Bear Creek Welland 31.3 No 75-acre wetland. Low Alternative B-3 Year-round discharge to-Bear Creek Alternative 3A-4 25.8-28A Yes 3-acre wetland. Moderate• Year-round discharge to Bear Creek Assumes pilot plant testing in advance of final design. Technological uncertainty would be rated"high" without pilot-plant tests. sxoma AV LP,o5 y of AS//, Woodward-Clyde ® �`�� Consultants ECEIVED Engineering a sciences applied to the earth a its environment r DEC 1 1393 November 29, 1993 ` Mr Steve Hall Public Works Director City of Ashland 20 Main Street Ashland, Oregon 97520 Subject: Wastewater management alternatives for Ashland Dear Steve: This letter addresses the topics brought up by the city council at their meeting on October 5, 1993. John Holroyd of Brown and Caldwell provided information on the costs of the modifications necessary to allow each alternative wastewater management system to provide water suitable for golf course irrigation. 1. Temperature requirements. The temperature requirements specify that the wastewater discharge must not cause stream waters to increase in temperature by more than 0.25 degrees F in summer and 2 degrees F in winter. The allowable temperature of discharged effluent depends on the temperature and volume of flow of both stream and effluent. Under Alternative 3A-2 and Wetland Alternative A-1 there would be no discharge to.the stream in the summer, so compliance with the summertime standard would not be an issue. Compliance with the wintertime standard would be obtained by passing treated effluent through a constructed wetland. The temperature of wastewater effluent in the winter may be elevated several degrees above stream temperatures. After several days detention in the wetland, effluent temperature would be expected to cool and approach stream water temperature. Wetland Alternatives B-IA and B-3 and Alternative 3A-4 all involve year-round discharge to Bear Creek. They would all be expected to comply with wintertime temperature standards in much the same way as Alternative 3A-2 and Wetland Alternative A-1. Effluent emerging from the treatment plant, at a temperature higher than stream temperature, would,be cooled in a wetland or a soil treatment system. The temperature of effluent discharged to the stream would be about the same as that of stream waters. During the summer, when stream flow is low, the temperature of water in Bear Creek at Ashland is likely to be close to ambient temperature. This is because flow is shallow and slow, providing ample opportunity for solar heating. Treated wastewater, emerging from the treatment plant in the summer, will also be close to ambient temperature. For the alternatives that include large wetlands, stored wastewater would remain close to ambient temperature because the wetland would be designed to maintain a continuous cover of marsh vegetation. �a 'at PO 111 S.W Columbia.Suite 990 Portland.Oregon 97201 (503)222-7200 Fax:(503)222-4292 Woodward-Clyde Consultants The vegetative cover would limit solar heating. If some open water is desired, then it may be necessary to release effluent to the stream from the bottom, rather than the surface, of the wetland. 2. Wetland costs More detailed information on the estimated cost of constructed wetlands is shown in Attachment A. 3. Odor problems. The existing odor problems at the treatment plant are largely attributable to inadequacies in the wastewater solids handling facilities. All alternatives considered by WCC and by Brown and Caldwell included,improvements to the solids handling facilities. Once made, these improvements would control the primary source of odors. However, it is difficult to operate a wastewater treatment in a way that is entirely odor-free at all times. The effluent applied to the wetlands or the soil treatment system would be of high quality-- better than secondary effluent. Because of this it is very unlikely that either the wetlands or the soil treatment system would be a source of unpleasant odors. 4. Background information on soil treatment systems. Some additional materials on soil treatment systems is included in Attachment B. I have requested that Dr. Gearheart send additional information to you directly. 5. Golf course irrigation alternative. Effluent used for golf course irrigation would have to be Level IV effluent as defined by DEQ. All of the alternatives discussed in our letter dated September 23, 1993 could be adapted to supply water to a golf course. The adaptations necessary are noted in the following paragraphs. Alternatives 3A-2 and 3A-4 and Wetland Alternatives A-1 and B-IA all include effluent filters to meet wintertime stream discharge requirements for biochemical oxygen demand (BOD). If a portion of the effluent is needed in the summer for golf course irrigation, the same filters would be used to produce a Level IV effluent. However, a pump station and a force main would be needed to deliver effluent to the golf course. The estimated capital cost of the pump station and the force main is $200,000. Wetland Alternative B-3 involves year-round stream discharge via a very large wetland. It does not include filters. Filters would need to be added to produce an effluent suitable for golf course irrigation. In addition, a pump station and a force main would be needed to deliver filtered water to the golf course: The estimated capital cost of the filters and associated equipment, the pump station and the force main is $600,000, assuming that these facilities are built at the same time as the major plant upgrade. 6. Disinfection. Under Alternative 3A-2, effluent would be used to irrigate pasture during the summer. It would be disinfected once before use. In the winter it would be discharged to Bear Creek via a 3-acre constructed wetland. In order to allow public access to the wetland Woodward-Clyde Consultants it will be necessary to disinfect.the effluent before it enters the wetland. Passage through the wetland would probably result in an increase in bacteria content due to use of the wetland by wildlife. DEQ may allow .Ashland to comply with most applicable effluent limits, including the bacteria limit, upstream of the wetland, while complying with the temperature limits downstream of the wetland. If DEQ insists that Ashland must meet all effluent limits downstream of the wetland, then the effluent may have to be disinfected a second time to meet the effluent limit for bacteria. The same reasoning applies to all the other alternatives- because they all involve passage of effluent through a large or small wetland at some time of the year. We do not expect to obtain a definitive answer on this issue until DEQ reviews the facility plan. It is worth noting that in developing the alternatives that include a wetland or soil treatment system at some considerable distance from the treatment plant, we assumed that the effluent would have to be returned to the vicinity of the treatment plant before discharge. This would avoid the need for sampling at a remote location and would facilitate a second disinfection episode, if one was needed. I believe this letter provides you with the information the city council requested. If you need anything else please let me know. Sincerely, John A. Davis, P.E. Project Manager Woodward-Clyde Consultants ATTACHMENT A Estimated Cost of Wetlands Alternative B-IA Alternative B-3 Item (25 Acres) (75 Acres) Influent pump station 400,000' 400,000' Force main to Hanby Springs 443,000° 443'000b Wetland 1,303,500 3,910,500 Return line to treatment plant 332,250 332,250` Outlet works 215,000 215,000 Electrical/instrumentation 236,300 354,450° Fencing/gates 40,000 120,000 Hydroseeding 20,000 60,000 Access roadways 35 000 105,000 Contractor indirects (10%) 302,505 594,020 3,327,555 6,534,220 'Pump station cost increased to account for extra head "7,000-footline to Hamby Springs `75% of cost influent force main, assumes larger pipe in same trench °150% of cost of 25-acre marsh TRW ECTSMC08%AUTTACH-A UJA � C` � — ICtv�SCC� IUIp� . Chapter 24 LAND APPLICATION 24.1 Methods The two basic methods of land application for effluent disposal are irrigation and infiltration-percolation. Each method can produce renovated water of different quality, can be adapted to different site conditions, and can satisfy different overall objectives. 24.11 Irrigation Irrigation involves the application of effluent to the land for treatment and disposal. and for meeting the growth needs of plants. The applied effluent is treated by physical, chemi- cal, and biological means as it seeps into the soil. .Effluent can be applied to crops or vegetation (including forest land) either by sprinkling or other techniques such as flood irriga- tion. .Irrigation can be of two types, evapotranspiration or high rate, depending on the amount of water applied. Evapotranspiration irrigation consists of applying water to crops in quantities sufficient to meet or slightly exceed the plant's evapotranspiration requirements (generally up to 30 inches per year). This requirement depends on the length of growing season, climatic condition, plant species, and avail- ability and quality of irrigation water. The evapotranspiration rate is determined by the amount of effluent needed to maximize crop production. High-rate irrigation consists of applying as much water as possible without exceeding the hydraulic capabilities of the soil and still, maintaining crop growth (application rates generally of 30 to 125 inches per year). Water applied in excess of evapotranspiration requirements of the crop will pass through the soil to the ground water. The application rate is determined by crop tolerance to watering, by soil permeability, and by nutrient removal capability of the crop and soil. High rate irrigation minimizes land requirements by applying the maximum amount -of water possible. Washington State University's Station Circular 512 can assist in estimating the irrigation water requirements for crops .at different locations in the state. The reference information is: Washington State University, College of Agriculture, Agricultural Experiment Station. Irrigation Water Require- ments Estimates for Washington. Station Circular 512. November 1969. -212- Woodward-Clyde Consultants ATTACHMENT A Estimated Cost of Wetlands Alternative B-IA Alternative B-3 Item (25 Acres) (75 Acres) Influent pump station 400,000" 400,000' Force main to Hanby Springs 443,0.00" 443,0006 Wetland 1,303,500 3,910,500 Return line to treatment plant 332,250 332,250` Outlet works 215,000 215,000 Electrical/instrumentation 236,300 354,450° Fencing/gates 40,000 120,000 Hydroseeding 20,000 60,000 Access roadways 35.000 105.000 Contractor indirects (10%) 302,505. 594,020 3,327,555 6,534,220 'Pump station cost increased to account for extra head "7,000-footline to Hamby Springs `75% of cost influent force main, assumes larger pipe in same trench °150% of cost of 25-acre marsh NROIIi('1$\u•1y161b♦\a1T.aClln . I The procedure for calculating the hydraulic loading based on infiltration rate includes converting the hourly infiltration rate into an annual rate(multi- ply by 8760 h/a)and multiplying the result by a factor to account for the wet- ting and drying,cycle,the variability of the soils,and the type of infiltration rate field test.The field-measured infiltration rate used in design is the steady-state rate measured during 1 hour or more at the end of a iest.The equation for the annual design loading rate is Lw -al (14) Where Lw - annual design loading rate,m/a; a - design factor ranging from 0.02 to 0.15;and I measured steady-state infiltration rate,m/a. The design factor should be 0.02 to 0.04 for small-scale tests(cylinder in- filtrometers or air entry permeameters).For larger-scale basin flooding tests, the design factor can be increased to 0.07 to 0.15,depending on the variability of the soils,number of test results,and degree of conservatism used.The design factor must not exceed the fraction of the loading cycle during which the basins are flooded For example,if the application period is I day and the drying period is 9 days(a total cycle period of 10 days),the design factor must be less than 0.10. ORGANIC LOADING RATE For municipal rapid infiltration systems, the BOD loading rate will generally range from 10 to 200 kg/ha-d(9 to 178 lb/d/ac)(see Table 13.14).The suggested maximum rate is 670 kg/ha-d (598 Ib/d/ac).7 The BOD loadings in Table 13.14 are typical of those for suc- cessfully performing systems. LAND REQUIREMEN7S. Use equation 15 to calculate the basin bottom area.In addition provide for basin berms,roads,buffer area,or expansion. " 365Q A _ IO OOOLw (15) Where A - net field area;ha; Q - wastewater design average flow,m3/d;and Lw - limiting loading rate,m/a. Natuml Systems 859 4 �er- ut Nzo 'gI wl� d�INLu s�tJ s i;14 T� n.wv, 1 30. LAND APPLICATION OF WASTEWATER BY INFILTRATION PERCOLATION 31.1 DESCRIPTION In the infiltration-percolation process,sometimes referred to as rapid infil- tration, most of the applied wastewater percolates through the soil,and the treated effluent eventually reaches the groundwater.Thus the process is the �r. most applicable land treatment technology for indirect water reuse. The r wastewater is applied to highly permeable soils, such as sandy and loamy itrols in the soils spreading in basins or by sprinkling,and is treated as it travels through ie following the soil matrix.Vegetation may not be used,but grass cover helps to remove ilfrequency suspended inorganic and organic solids. ous loading ' A typical cross-section for this process is shown in the schematic view in Jil ie plant-soil Figure 30.1 (23). A much greater portion of the applied wastewater perco- j! ; reuse of the fates to the groundwater than with the irrigation approach and definitely more than with overland flow.There is little or no consumptive use of water e storage of or waste constituents by vegetation,and there is less evaporation than with ky. rs and other the other land treatment options.Renovated water recovery is accomplished by using underdrains or wells as shown in Figure 30.2(75). The principal +, design parameters for infiltration—percolation are shown in Table 30.1. Spreading basins may be used rather than the trench approach shown in Figure 30.1. These are constructed by removing the fine textured top soil . .oxic metals from which shallow banks are constructed.The underlying sandy soil serves renovation as the filtration/treatment medium. Underdrainage is provided by using 1 nt must be plastic or clay tile pipes.The distribution system applies wastewater at a rate difficult to which constantly floods the basin throughout the application period of sev- q� ganic corn- eral hours to two weeks.The spreading basin water drains uniformly away periods. i` allowing air movement downward through the soil to fill the voids.A con- 1�1 trolled treatment cycle of flooding and drying maintains the infiltration jd t. capacity of the soil material. large land 30.2 LIMITATIONS design and �11 ;cussionin The process is limited bysoil type,activesoil depth,the hydraulic capacity of the soil,the underlying geology,the transmissivity ofthe superficial aquifer, and the slope of the land.Adverse values for these parameters may result in }. F � it 201 A; i 202 PART I Spreading Basin / Surface Application I - Write— Percolation through Unsaturated Zone or Aeration and Treatment New Warr.Table Recharge Mound I r old Water Table Figure 30.1. Schematic view of land application of wastewater by infiltration- percolation method(source.reference 23). unacceptable treatment results. Nitrate and nitrite removals are generally low but nitrification may occur. Pretreatment ofcertain wastes,especially those containing very high TSS, metals,and refractory organic compounds may be necessary to maintain soil treatment capability.See the discussions in Chapters 28 and 29. 30.3 COSTS The capital and operating costs for infiltration and percolation processes are f. given in Table 30.2. . 5peoding Basins I� j1{�' unsaturated Zone wean 1 Saturated Zone I Figure 30.2. Recovery of renovated water by wells(source:reference 4). LAND APPLICATION OF WASTEWATER BY INFILTRATION—PERCOLATION 203 Table 30.1. Typical Design Parameter for Land Application of Wastewater by Infiltration—Percolation Method PARAMETER RANGE VALUES Field Area 3 to 56 acres/MgWday Application rate 20 to 400 ft/yr 4 to 92 in./week BOD,loading rate 20 to 100 lb/acre/d Soil depth 10 to 15 It or more 1 Soil permeability 0.6 in./hr or more hydraulic loading cycle 9 hr to 2 weeks application period ,1 j 15 hr to 2 weeks resting period Soil Texture Sands,sandy loams Basin Size 1 to 10 acres,at least 2 basins/site .11 Height of dikes 4 R !� Underdrains 6 or more ft deep well or drain spacing site specific Application techniques Flooding or sprinkling Prexpplication treatment Primary or secondary Now a=/MGD X 1 X 10"—Ha/m3/day 1 in.—254cm I ft—0.3048 in t So .Adapted from Referexrs 75 and 76. . , 3. 30.4 AVAILABILITY It This process has been used for decades, before an understanding of the operative processes evolvers. It has been widely used for municipal and certain industrial wastewaters throughout the world. t. 30.5 OPERATION AND MAINTENANCE I -�Wastewater spreading basins must be prevented from clogging due to sus- pended solids in the wastewater,therefore,occasional tillage of the surface layer is necessary.See the discussions in Chapters 28 and 29. 30.6 CONTROL i i111ttti Preapplication treatment of wastewater is essential in the case of highly contaminated sources. Removal of solids will improve distribution system reliability, reduce nuisance conditions, and may reduce clogging rates. Common preappligtion treatment practices include the following:settling . forisolated locationswith restricted public access;biological and or chemical treatment for urban locations where odors.may become a nuisance. ;7 204 PART I Table 30.2. Capital and Operating Costs for 1-MGD Infiltration-Percolation Systems i' COST ITEM INFlLTRATION-PERCOLATION Liquid loading rate,in./wk 60.0 Land used.acres — Land required,acres 5 �I Total Capital Costs $314,000 Capital cost,¢/1,000 gal 9.3 !' TOW Operating Costs(/yr) 522;400 Operating ToWlCost.Cost, /1,000 gal 15.4 Nat:1 gal—3.785 L 2.5 aac—I haaate(ha) . Sava:Adapted from Rc(macc 1. 30.7 SPECIFIC FACTORS 11f This treatment process has potential for contamination of groundwater by 11 nitrates and heavy metals.The heavy metals may be eliminated by pretreat- ment as necessary.Monitoring for metals and toxic organics is needed espe- ;! cially where not removed by pretreatment Application of the technology,as with all land treatment options,requires long term commitment of relatively large land areas (although small by comparison to othtir land treatment types).Surface water resources are di- ' verted to oundwater.Crops ps grown and harvested from the system require i1•: monitoring for heavy metal content. i 30.8 RECOMMENDATIONS With the continuous usage of spreading basins, the infiltration rate dimin- ishes slowly with time due to clogging.Infiltration capacity of the soil may be partially or wholly restored by occasional tillage of the surface layer and when appropriate, removal (and replacement) of several inches from the surface of the basin. See the discussion in Chapter 28 related to application options for land treatment. City of Ashland Bear Creek List of Alternatives November 10, 1993 Acknowledged by 2050 Committee November 8, 1993 s :7=-: _,M tom. ddrtrters-tons6" l • BACKGROUND The discussions between the Governor's Office, Oregon Department of Environmental Quality (DEQ), Oregon Department of Fish and Wildlife (ODFW), Oregon Water Resources Department (OWR) and Oregon Department of Agriculture (ODA) in Ashland on the evening of September 29, 1993 resulted in the state agencies requesting the City of Ashland to devise a list of options to deal with water quality and quantity issues in Bear Creek. These options are intended to be a starting point for discussions with the state agencies, City of Ashland and the Bear Creek 2050 Committee. . Fred Hansen, Director of DEQ, stated that the list of options should be completed within 6 weeks of the September 29th meeting. The state agencies would then consider the proposal. Steve Hall suggested that each agency select representatives and that an initial meeting be set in the Eugene area to begin discussions based on the proposal of the City of Ashland and the Bear Creek 2050.Committee. Rob Winthrop, Ashland City Councilor; Marc Prevost, Rogue Valley Council of Governments.Water Quality Coordinator; and Steve Hall, Ashland Public Works Director met on October 4, 1993, and are proposing the following options for consideration. The state agencies are proposing a "Basinwide Approach" to dealing with Bear Creek water quality and quantity needs. GENERAL DISCUSSION Fred Hansen stated that the water quality standards for Ashland's Wastewater Treatment Plant (AWWTP) are a given, not subject to change. The state agencies agreed that the 2050 Committee is a valuable asset to the Bear Creek endeavors and an excellent start in meeting the intent of HB 2215 that provides for the creation of pilot watershed management programs. Bear Creek minimum instream flows for the support of salmonid fish habitat has been established at 10 cubic feet per second (cfs) by ODFW. ThNL Page 2 Anne Squier suggested a "subset" study be done over the next few months for the AWWTP because the 2050 Committee projects extend at least 18 months into the future. State agencies are looking for a 6 month maximum study time for th e basinwide study effort. Because of the "subset" issue, Ashland is mentioned separate from the 2050 Committee, but is an active participant in the 2050 Committee. Three major issues are under consideration including point source, non-point source and water quantity. POINT SOURCE CONTROL ASHLAND WWTP The City of Ashland will complete their facility plan.selection after conclusions are reached between the state agencies, City of Ashland and the 2050 Committee. The Ashland Facilities Plan has 6 options still under consideration by the Ashland City Council. DESCRIPTION cAPfTAL O&M PRESENT COST COST WORTH" lA Construct plpellne to Medford, $16,300,000 $ 564,000 $22,695,000 dismantle Ashland WWTP 3A-2 Major upgrade to WWTP,3 acre $17,230,000 •• $ 820,000 $28,500,000 wetland,spray hrigation or 77D exchange for summer winter discharge to Bear Creek A-1 Same as 3A-2 with 25 acre $21,640,000 " S 930,000 $33,300,000 wetland B-1-A Major upgrade to WWTP,25 $16,900,000 $ 820,000 to $27,900,000 to acre wetland,6 acre soil $ 1,020,000 $30,600,000 treatment system B-3 Upgrade to WWTP,75 acre $20,090,000 $ 840,000 $31,300,000 wetland,would not meet full summer discharge standards 3A-4 Same as 34-2 less irrigation $14,270,000 $ 860,000 to $25,800,000 to system with the addition of 6 $ 1,060,000 $28,400,000 acre soil healment system, discharge to Bear Creek year- round • Assumes all capital costs to depreciate of a 20-year life with no salvage value except for land which is assumed to retain its value. A discount rate of 4%was assumed. The discount rate is an estimate of the"real'interest rate,that is the actual cost of money minus the inflation rate. '• Includes$4,980,000 cost of effluent irrigation system and land acquisition for irrigation. C T4 L NON-POINT SOURCES Nbr Asls porrtl sQiirres rs a Ivey zssun to th@ overall Ttealth of3earsk and to th e'Crty of tandktnelahon>to allowalayteFdtscliargi s tb 8ear3reel patt�cttfaipbsphgrous, A further discussion needs to be followed in relation to Dick Nichols (DEQ) comment about the potential of changing standards which could effect the winter discharge standards for the AWWTP TMDL's and the non-point sources. The City of Ashland and the 2050 Committee believe that the non-point source TMDL process should parallel the AWWTP point source process because they are intertwined and Ashland's decision will have an overall effect on non-point source TMDL's and remedies. WATER QUANTITY At this point in time, this is the most critical issue which should demand the time and focus of all state agencies, the City of Ashland and the 2050 Committee. To meet.the Bear Creek in-stream flow minimum of 10 cfs will require the cooperation of all involved parties. In addition, the overall Water.Resources Committee is exploring the longer term needs and demands for water source, quality and supply for the Rogue Valley in cooperation with Klamath, Josephine and Curry Counties and agencies. An understanding of Bear Creek is essential and critical to the final decisions in relation to minimum flows within Bear Creek. During the irrigation season, Bear Creek is primarily a conduit for irrigation water. The only consistent source of "natural flow" is Ashland Creek and, occasionally Neil Creek. The primary source of water is Emmigrant Reservoir which transports the water through Emmigrant Creek to the headwaters of Bear Creek, near the southwesterly edge of the Ashland Municipal Airport. The Talent Irrigation District withdraws approximately two-thirds of the flow at the TID diversion structure near Oak Street in Ashland. The next diversion point is for the Medford Irrigation District near Suncrest Road in Talent. Between the TID and MID diversions, the AWWTP flow enters Bear Creek via Ashland Creek. The last major diversion is the Rogue Valley Irrigation District which diverts water near Jackson Street at the Jackson Street Dam in Medford. These withdrawals provide for a flow diagram from the headwaters to the mouth at the Rogue River of that resembling a three- toothed saw. Bear Creek is currently over-appropriated and "new" water will mean the altering of sources, delivery systems and other potential solutions as outlined in Exhibit "A". ' 7TIDL Pace The City of Ashland has indicated a willingness to supplement water flows in the Bear Creek reach from the TID to MID diversion structures. The other reaches downstream of the MM diversion should not be Ashland's sole responsibility. OTHER OPTIONS The City of Ashland has reduced phosphorous load into the AWWTP by about 20% by instituting a limited phosphate ban in residential clothes washing use. An investigation is being made into the use of a limited or total ban for commercial laundry facilities and all dishwashing facilities. Encl: Exhibit "A" EXHIBIT "A" POTENTIAL WATER RESOURCES ('Iwo Pages) NARRATIVE: These potential sources of water for Bear Creek are presented as "ideas only" fully realizing that each may have difficulties practically, politically or legally and may contain a fatal flaw. The options are intended as a starting point to discuss methods of providing for a minimum flow of 10 cubic feet per second in Bear Creek. SOURCE FLOW CAP?AL ANNUAL TIME ISSUES GAIN COST COSTS Lost Creek Water via Rogue 30 cis $27,240,000 $ 575,000 Unknown River to Agate Lake/Bradshaw 50 cis •530,180,000 $ 888,000 Drop. 90 cis $50,076000 $ 1,360,000 TID Exchange with Ashland for 0 cis Unknown Unknown 2.3 years reclaimed water New city golf course 1 cis S20({ $12,000 2-3 years exchange for reclaimed water it Medford reclamation project 30 cis $35,000,000 $500,000 Year 2000 If grants are water from WW7P to to not available to Bradshaw Drop/Agate Lake 54010001000 offset costs, advanced treatment will be pursued as the most cost effective option Using Medford Water Unknown 2-5 years Would be Commission facilities to interim project transmit Big Butte Springs until MFR water to Bradshaw - reclamation Drop/Agale Lake p,ojey completed to Agate Reservoir(Double from $6,000,000- year 2000 4,000 ac-ft to 8,000 ac-R) ••• $8,000,000 Pipeline(Assume 2 miles) '• 15 cis $2,000,000 Water conservation for 20% Unknown Unknown agriculture and domestic of water supplies/users total flows Talent Irrigation District Medford Irrigation District Rogue River Valley Irrigation District City of Ashland City of Talent Conversion of agricultural ???? Unknown Unknown Need to land to urban land and establish bust disposition of agricultural fund and water rights-should be source of converted to instream water money to lights acquire rights Irrigation districts reduce Unknown Unknown return flows maintaining higher flows in Bear Creek Talent Irrigation District ???? Medford Irrigation District ???? Rogue River Valley Irrigation ???? District City of Ashland-water in 1600 Unknown Unknown Howard Prairie Reservoir for ac-fl domestic and Instreant flow supplement 's State Regulations on 777? Unknown Unknown agriculture conservation, , minimum of 25%of total conservation will be converted to insbeam water rights. Amount can be increased based on proportion of private funds involved. Conversion of City of Talent 600 water system to Medford ac-ft supply Will make Howard' Prairie MuniclpaVndustrial water available Marketing of water,e.g. Unknown Unknown proposal by OWR to lease' Ashland M&I water from Howard Prairie for instream flow supplement • Based on CWM-Hill study Match 1.992 •• Based on CWM-Hill study March 1992,costs for Rogue River Alternative, 33 inch diameter pipe. •'• Information born US Bureau of Reclamation .. .......3r&.. :. .. S 211:Ofi}�e:WatefrlAaJy.,86:7fAd6�" �{�"� �'�16GlflBS i119liE:Ydd4Et!A9t1�1i11�'ffYflF�El`,7� ...<Yw.:ax.S.wp � .A x� `ri,. '9•y i0) b...�.lC:'.eC:%.,'���.:aC✓/�6'w"` / �� //`�'/'Ga'i exrepyan�of��l�e-�eaL�[ling„�s�aemnr�,bm,�t>,q:-w,�ab�x�mrt!SaR;ar£d�RS�,I,ane�s""`" NOTE: Annual costs for agricultural water through the Talent Irrigation District costs are S30 1ac-It for water and S6 1acre for debt reduction. ,I.ywu...er.dN Woodward-Clyde ® pF ASyy Consultants Engineering a sciences applied to the earth L its environment 21 March, 1994 RECEIVED DATE PAR 2 2 M Mr Steve Hall Public Works Director City of Ashland 20 Main Street Ashland, Oregon 97520 Subject: Experience with soil treatment or rapid infiltration systems Dear Steve: My letter to you dated 29 November, 1993 provided the informational items requested by the city council, with the exception of more detailed information on soil treatment system. As I noted in my letter, I had requested that Dr Gearheart send the soil treatment system information to you directly. He did this in his letter to you dated 2 March, 1994. I have reviewed Dr Gearheart's letter, as you requested. I also attempted to gather some additional information on operating experience with soil treatment or rapid infiltration systems. My starting point in gathering the information was the Water Environment Federation's (WEF) manual of practice for the design of wastewater treatment plants. The manual, published in 1992, lists a number of plants employing some form of soil treatment system. I attempted to contact knowlegable individuals at some of the plants to discuss plant performance. Through these contacts I tried to find other similar plants. My findings are discussed below. General Most soil treatment systems in operation in the United States were devised as a way of avoiding the need to meet stream discharge standards. Federal law requires that all states establish standards for pollutant discharges to surface waters. There is no similar federal requirement for discharges to groundwater. Consequently, regulation of discharges to groundwater varies from state-to-state. In some cases, where stream discharge standards are stringent and groundwater discharge standards are non-existent or. relatively-relaxed, communities have opted for wastewater treatment and disposal systems that discharge to groundwater as a matter of economy. Many of the soil treatment systems are operated by small communities. They generally consist of percolation ponds downstream of a secondary treatment system. The proposed system for Ashland is different from other soil treatment systems in that it uses passage through soil as a treatment measure, but it also involves a stream discharge. This is because one of Ashland's goals is to continue to discharge effluent to Bear Creek. Because of the need to continue stream discharge, the Ashland soil treatment system would have an impermeable liner to prevent groundwater discharge and underdrains to collect treated effluent for conveyance to Bear Creek. It is the collection of effluent below the soil treatment �a by 111 S.W Columbia,Suite 990 • Portland,Oregon 97201 (503)222-7200 • Fax:(503)222-4292 Woodward-Clyde Consultants system that makes Ashland's proposed system unusual. In the course of my telephone calls I found only one plant that used a soil treatment system in advance of a discharge to surface waters. Reported performance data from existing soil"treatment systems Dr Gearheart's recent letter included a table of performance data from soil tr eatment systems. The information in the table is expanded and updated from similar tables in the WEF manual of practice. It appears from the information presented that many of the systems that have been monitored discharge to groundwater. The performance of systems that discharge to groundwater is measured by taking samples from monitoring wells located downstream of the soil treatment system. Monitoring wells are typically located at some considerable distance from the soil treatment system. The table in Dr Gearheart's letter shows phosphorus removal rates of soil treatment systems measured at various locations. All the systems show high phosphorus removal rates. Of the twelve systems listed in the table, nine report phosphorus effluent concentrations in the vicinity of Ashland's effluent limits. Three of the nine systems, Calumet, Fort Devens and Lake George, report effluent quality after its passage through large thicknesses of soil. (120 to 5,000 feet.); they are not comparable to the Ashland system. Another two of the systems, Tucson and Perth, report a broad range of phosphorus concentrations suggesting variable performance. In both cases the high end of the range is far above Ashland's effluent limit. Of the four remaining systems, one (Tel-Aviv) reports phosphorus levels less than Ashland's effluent limits after passage of effluent through 10 feet of soil. A second system (Logan) reports a range of effluent concentrations that narrowly bracket the Ashland limit, but exceed it at the high end, after passage through three feet of soil Two of the four (Boulder and Kerrville) report effluent phosphorus levels 25% above Ashland's limit. Telephone survey of plants using soil treatment systems A plant cited listed by the WEF as an example of a soil treatment system is located in Hollister, California. I spoke with the public works director in Hollister and the designers of the plant. The Hollister plant consists of secondary treatment facilities followed by percolation ponds. There is no discharge to surface waters. The plant has generally performed satisfactorily, although the percolation ponds suffer from clogging with algae. Modifications to the plant are planned that would reduce the algae load to the percolation ponds. The designers of the Hollister plant, Lloyd Bracewell Engineers, told me that they designed a very small plant for Edgerly Island Sanitation District in Napa County, California. The . plant consists of a community septic tank system. Effluent from the septic tank system is passed through soil layers and then collected and discharged to surface waters. I have �b . Woodward-Clyde Consultants attempted to contact personnel at the sanitation district, which has no permanent staff, but so far with no result. I spoke with the operator of a plant in Vineland, New Jersey, that uses a rapid infiltration system as its wintertime disposal method. The plant is an advanced biological treatment facility that both nitrifies and denitrifies. It is similar to the advanced treatment systems that were considered, but rejected by Ashland. Effluent from the plant is routed to rapid infiltration beds where it percolates into the ground. The plant is subject to stringent groundwater quality protection regulations and monitors effluent quality at 17 downstream monitoring wells. Constituents of concern are nitrate and coliforms. The system does not have to meet a phosphorus standard, but achieves high levels of phosphorus removal by a combination of in-plant treatment and percolation through the soil. However phosphorus levels in the monitoring wells are still higher than Ashland's discharge standards. A plant in Brookings, South Dakota, reports 85% removal of phosphorus after passage through two and one-half feet of soil. I spoke to a public works staff member in Brookings who told me that they now have a conventional secondary treatment system with a discharge to surface waters. Conclusions The information presented above does not alter my conclusions described to you in a letter dated 23 September, 1993. The idea of meeting Ashland's discharge standards with a soil treatment system is theoretically possible. The technical literature contains examples demonstrating that high levels of phosphorus removal are achievable by passage through soil. However many of the examples still do not attain effluent phosphorus levels as low as Ashland needs. My conclusion remains as before; if Ashland wishes to pursue this alternative it would be wise to undertake pilot-scale testing of the concept before proceeding to full- scale. Sincerely, Oo A. Davis, P.E. ®a Ei3(e3J151:+11 1 Li 3 07 K63616 ENV1R ENGR H'-AU F`AuE Mr. Steve Hall March 2. 1994 Public Works Director City of Ashland 20 Main Street Ashland, Oregon Subject: Support information for City of Ashland's Proposed Use of Rapid Infiltration as a final process in their wastewater reclamation project. From: R-A. Gearheart,Ph.D., P.E. HydroResoruces International 613 Park Ave Arcata,California BACKGROUND Based upon the request by the City Council on the October 5,1993 meeting a letter report is being submitted describing the use of rapid infiltration systems to meet water quality standards_ Specifically I have included those communities which have monitored phosphorus. I have included a survey of the experimental work done on soil mantle treatment systems. It is important to keep in mind the distinction between rapid infiltration-recovery systems as proposed for Ashland and rapid infiltration ground water recharge. Most of the work done to-date has been of the later type where groundwater must meet drinking water standards. HISTORICAL PERSPFCTrVE Wastewater effluent is an important water resource and should be considered as an integral part of the water resources of a basin. For wastewater to be fully and safely utilized as a water resource it must be reliable and effectively treated to meet water quality discharge standards. The use of soil mantle system to treat effluent is well documented. The key to the successful reclamation of wastewater effluent by soil mantle systems is carefully analysis by hydro-geologists, soil scientists and environmental engineers of the site specific conditions. .The term soil aquifer treatment (SAT) refers to treatment that can occur within the soil (unsaturatcd/vadose zone) and or within the aquifer (saturated zone). The historic use of highly infilterable soils as means of disposal is referred to as rapid infiltration (Bouwer and Rice 1984). The proposal for Ashland would be a combination of these types of system a SAT which would be an engineered design with a liner and an extraction system with a discharge to Bear Meek. Most terrestrial animals deposit their waste directly on the land as provided for by nature. Human beings likewise have done so up until modern times. As technology progressed, manmade systems were developed to treat, store, transport, and dispose of wastewater. Soil treatment systems are the oldest type of wastewater systems in the world. Histofically untreated and poorly treated wastewater has been applied directly to the soils as a means of disposal. The septic tank has been an individual home wastewater treatment over the last 50 yeas in the United States. Because of this long history the impact of wastewater effluent has been extensively studied. In particular the movement of BOD, coliform, ammonia, and phosphates have been evaluated in a wide variety of soil and climate conditions. Common knowledge in the field of sanitation as it applies to sail adsorption supplies art found below(EPA. 1981). The absorption field in a septic; tank system is the most utilized soil mantle treatment system in the United States. For individual dwellings, septic tanks, leach fields and other systems of land disposal were developed and are still common in rural areas. In cities and towns, sewer systems were developed to collect large amounts of waste so that sophisticated treatment systems could operate efficiently. The effluent from these plants was and still is discharged into surface waters. 1 u o., �o_ i guy i : . un :� r❑<n3blb LNVIH tNUR H'_LI F'Alit However, a few systems were used to apply the effluent to the land and In 1992, 1571 municipalities and over 3000 industries were using land application of wastewater (Personal communication Bob Bastain, USEPA,Washington,D.C.) 1. Intermittent loading of primary and secondary effluents on porous soils has not been shown to have an deleterious short term or long term impact. 2. Allowance for maximum soil contact under aerobic conditions has been shown to protect groundwater quality. 3. Soils with high clay content can retain significant phosphorus over a long period of time. 4. Significant amounts of ammonia can be converted to nitrate in the aerobic adsorption zone produce an infiltration system return flow of extremely low ammonia nitrogen content. 5. Soils with mixtures of sands, clays and humic material are effective in reducing coliform, virus,ammonia and phosphorus levels while maintaining relatively high hydraulic conductivity. 6. Soils can effectively bind heavy metals and minimize or eliminate their bio- availability. 7. Soils can serve as excellent media for the degradation of complex man-made dissolved organic compounds (organic priority pollutants) when in the presence of wastewater nutrients. SITE SFLECTION DESIGN CRrTEAIA AND oPERATioNAL issuEs Rapid infiltratior is the least common of the three approaches, irrigation,overland flow, and rapid infiltration. This method is the most likely to develop problems and therefore requites more management effort. The goals of rapid infiltration are to got wastewater into the ground rapidly on a small amount of land and to adequately renovate the wastewater. The surface is usually flooded intermittently by spreading or spraying. After infiltration and percolation, the renovated water will be directed to any of three areas. It may percolate to the ground water, be withdrawn by pumps.or under drains or it may be intercepted by surface water. Another form of rapid application of wastewater is deep well injection. Rates may be very high though renovation is seldom adequate because renovation takes place largely near the surface. A site for infiltration of wastewater must be capable of providing adequate renovation and allow infiltration rates to be acceptable. Topography, geology, water table levels, soil structure and chemistry, ecology and climate are all important factors which determine the potential of the site. The topography must be flat or at most having only slight sloping areas. The geology, which includes the physical and chemical nature of the soil, is very important. At least 10 feet (3.05 m) of uniform soil is desired. Well drained soils ate required such as sand, sandy looms, loamy sands, and gravel. Very coarse sand and gravel do not provide adequate renovation ordinarily. This is due to the low ion exchange capacity of very coarse soils which limits the chemical retention of pollutants. The ground must not contain sink holes, fractures or faults or short circuiting will result. This would result in unacceptable renovation. The water table must be of sufficient depth to prevent a mound of water from growing to the surface. A minimum depth of 15 feet (4.55 m) to the water table is recommended for long term liquid loading rates and effective renovation Ecology of the soil-is important since life in the soil is beneficial to both infiltration and renovation. The designer may choose to leave the soil as is or alter it. The surface may be altered with vegetative cover, left plain or covered with graded sand and gravel. Finally, climate is seldom a problem but it should be taken into consideration. High precipitation may limit the application rate as will freezing also. Many land application projects have failed due to overlooking of one or more of these factors. 2 FACE OJ A given permeability for a soil may not reflect the capacity of the soil to transmit water. Experience has shown that infiltration capacity limits the flow rate to less than the percolate capacity. The infiltration capacity changes with time and eventually reaches an equilibrium rate. This is usually much lower than the initial rate due to surface clogging which decreases perviousness. With nutrient laden water, the equilibrium rate may be unacceptably low. Physical clogging may occur in several ways. The content of suspended solids in the infiltrating water very significantly affects physical clogging. Some of the suspended solids will become lodged between soil particles impeded the downward flow of water. Chemical clogging is the reduction of port size by chemical reactions which deposit solids in soil pones or break down soil aggregates. This form of clogging is closely associated with the ion exchange capacity of the soil. Clayey and other fine grain soils have high ion exchange capacities and therefore are mote susceptible to chemical clogging. The problem usually occurs only if the wastewater has a high v sodium content. Biological clogging occurs when living matter biologically grows on the soil surface or in the soil pores themselves. The kinds of growth arc distinctly different depending on whether conditions are aerobic or anaerobic. Under aerobic conditions, biological clogging is generally not a serious problem. The major biological gfowth`will be tae which may take the form of a surface mat. If oxygen is depleted in the soil system, anaerobic growth is likely to occur. This growth takes the form of a slimy mat composed of the by-products of anaerobic organisms. Under aerobic conditions, physical clogging offers the most significant barrier to high infiltration rates. \ Biological clogging becomes more important if anaerobic conditions set in._ Chemical clogging may occur if the wastewater has a high sodium content. Numerous studies show that higher infiltration rates can be maintained if the condition of the soil is kept aerobic. This is usually accomplished by maintaining an adequate soil oxygen content. By periodically allowing a site to rest, air is drawn into the soil which restores aerobic conditions. In addition, a clogging mat will undergo biodegradation, drying and cracking which restores perviousness by unclogging organic matter from soil pores. The schedule of inundation and rest periods is dependent on wastewater strength, soil and site characteristics. Studies on the organic load in wastewater show suspended solids to be a limiting factor on infiltration. Bouwer and Rice (1984) found suspended solids levels of less than l�mg/1 in secondary effluent to allow sustained infiltration in sandy soils. Water with a suspended solids greater than this was found'to cause rapid clogging_ For successful high rate systems, additional pre treatment of high suspended solids effluents may be necessary. The concepts pertaining to graded filters also apply to soil systems for land application. Soil systems will behave as physical filters but because of the biological and chemical behavior of soil, many interrelationships exist which produce a much more complex situation. Soil is an ecosystem which provides numerous activities which renovate wastewater. The ecosystem must be maintained in a way which will maintain good infiltration rates as well as good renovation. ASHLAND S The site initially considered for a rapid infiltration is mainly of the Carney Clay soil series. These soils are moderately deep, moderately well drained and alluvial fans or hillsides. The soils are 2-3 feet deep underlain by weathered bedrock. The hillside formation arc usually found in areas with slopes between 1-5 %. The rapid infiltration would be designed to be able to recover the polished effluent after It had percolated through the soil column. various mixtures of this native clay, weathered bedrock, and perhaps sand would be used to construct the system. Bench scale test performed by HRI as part of these study showed excellent phosphorus adsorption and precipitation occurring in the test columns: The capacity of the soil to hold large amounts of phosphorus is high. It is conservatively estimated that the soils would be able to..cffectively- 3 Lid:"i 1"4 1i: Z4 itlibZb.iblb , ENVIH ENbht HbU r'Nht UZ 4 remove wetland effluent phosphorus to the 0.05-0.0S Wm level for over 50 years. Again long terns monrtonng one at existing rapid rnfiIffd>ron saes suggest that ese types of test significantly underestimated the longterm removable of phosphorus in soil mantle systems. The application rate area relationship can be seen in the following graph. This graph shows the number of acres required for rapid infiltration for various hydraulic loading rates. The higher curves ( the boxes) shows the areal requirement if 100 % backup rapid infiltration capacity is required. This would be similar to the requirements often associated with septic tank absorption fields. Using the 3 ft/day infiltation/percolation rate found in the Carney soils approximately 6t acres of infiltration field would be requited for a 3 MGD design flow. The next step in the planning stage would be to perform soil bores, percolation test, and phosphorus retention lysimeter studies. The lysimeter studies should be performed on a variety of typical soils in the proposed area for several months. 12 w s N ..... .----c-=f------------ 10 i -- --- o i"-- oo• AAGCRREE3✓9iiN�AtG E a Ci CO`2 Fd o ----....._....._ X7--- -_.. o S IEtJ ° rr-io� Y Appaunon Listed below is a paraphrased example of general design considerations from the State of Washington. for infiltration-percolation system. These guidelines apply to a an unlined rapid infiltration site, but might serve to focus on the regulatory issues as it related to siting and design. (State of Washington- Chapter 24 Criteria of Sewerage Works-Revised 1985) -Topography is either natural or graded-minimize erosion-application rate site specific- -No off-site runoff on to infiltration field -Soils should be well drained and suitable for proposed method-five feet of separation between ground water and/or less permeable soils -Depth to ground water and detailed description of geohydrology of the area aquifers, bedrock,direction of flow,recharge area etc. Based on the results of the lysimeter study by MU the Carney clay in combination with sand can result in 60 to 99.9 `S'a removal of the orthophosphate. Hydraulic loading rates of Arcata wetland effluent were 3 ft/day with the 60 % Carney clay and 1 ft/day with 100 % conditioned Carney clay. The combination of the soils high affinity for phosphorus and the moderately drain Carney drainage characteristics makes this media an excellent candidate for consideration. HRI determined, through a static adsorption test, that the Carney soil will adsorb 0.16mg/gm of soil. This adsorption capacity would 20-years of life on adsorption alone. The total capacity precipitation plus adsorption would ove�( 100 years based upon experience at sites where measurements have been made for ov 20 yeaars. 4 ud: UO/ 1'?JV l : : uo (ur[SLb3blb tIVV1K CIVUK nhV rr-1gc i¢• The following design criteria for the City of Ashland's proposed rapid infiltration system has been based upon research and full scale operational experience with these type of systems. 1.) An extremely high quality of treated wastewater (wetland effluent) will be applied to the rapid infiltration system. The BOD and suspended solids will be less than 5 mg/l coming out of the wetland. This will.minimize the biological and physical clogging problems associated with the land application of primary and secondary effluent_ 2.)The wetland system will reduce the phosphorus level by 1-2 mg/1 annually prior to discharge to the rapid infiltration. This will extend the life of the soil system to remove phosphorus. 3.)The wetlands will reduce the total nitrogen 70-80% over the year. This will result in a wetland effluent of between 1 -2mg/l at a pH about 7.0. The soil mantle (rapid infiltration) will reduce the ammonia nitrogen to less than 0.05 mg/l converting the ammonia nitrogen to nitrates. 4.)Two equally sized rapid infiltration will be designed to insure adequate intermittent (pulsed) loading. Rapid infiltration systems appear to have an "engineered indefinite life" if loaded in a pulsed manner at a conservative organic and hydraulic loading rate. Thq/wetland/rapid infiltration alternative will produce an effluent whit coin meet th9lemperature, phosphorus, ammonia nitrogen , BOD, and Suspended solids star ands for B arCreek. Use of an ultra-violet disinfection system will produce a pathogen free effluent without producing toxic by-products. The wetland/rapid infiltration system will also give the City of Ashland a system which could be used to meet as yet unstated receiving water quality standards. RRS _ARCH AND DEVELOPMENT Bouwer reports that SAT removes BOD, suspended solids, nitrogen forms, and phosphorus forms(Bouwer and Chang, 1974) Work done in Rumania (Marculeseu, et. al., 1962) using radioactive bacteria and phosphorus showed 92-97% phosphorus retention in the top i cm of soil. .This early work through University of California Berkely by Professor Mac McGauhey was followed by extensive work in the United States. Artificial recharge via soil mantle treatment systems with treated domestic wastewater is recognized as a reliable amd important water reuse alternative. (Asano, 1985) Phosphorus in the form of inorganic and organic phosphate forms are removed by precipitation to amorphous and crystalline compounds with calcium, iron, and aluminum phosphates predominant. Phosphates usually adsorb to the particles then precipitation reactions bind the phosphate to the clay particles. These precipitat nt particles remain insoluble under natural conditions. Accumulation of phosphates precipitate per unit volume of soil and aquifer is extremely slow. Because of this slow precipitation reaction it will take decades or centuries to have measurable reductions in porosity and hydraulic conductivity. Gearheart (1988) reported that the vast majority of soluble phosphate in the effluent of marsh treatment systems was in the form of orthophosphate. The principle mechanisms of phosphorus removal in wetlands are precipitation and adsorption to sediments and recalcitrant phosphorus tied up in the peat. Clay is the obvious choice of soil medium for such a treatment system due to its extremely small particle size (less than 0.002 mm in diameter). large surface area per unit 5 . N6�UJ: lyyJ li: fit rtr G'�7_blb ENVIH ENOH Hsu F':lht U ,Y C weight, and the presence of surface charges to which ions and water are attached. The extremely large amount of surface areas of clays is due to the fineness of division and the platelike structure of the particles. For example 1 gram of colloidal clay has 1000 times the surface area of 1 gram of sand. Several studies has contributed significantly to our understanding of wastewater.application to Elie soil. Untreated and treated wastewater has been used for a long time as a source of irrigation water for a wide range of crops. In the last 30 years considerable work has been done evaluating the effect of these systems. These studies have identified several important findings. (Gearheart, et. al 1978) A study by Blanchar and Kao 0971) on a soil iin Mexico found that 82 years of . phosphate fertilization nearly doubled total phosphorus on the soil but did not change the ability of the soil to adsorb additional phosphorus. EPA has generated a predictive phosphorus model that can be used for at least 20 different mineral soils (Sanks and Asano, 1976). Work done in Sweden by Peli et al., 1984 showed a 99% phosphorus removal in a pilot scale soil column sand filter. Septic tank effluent was added to a sand filter which was then added to a soil column. Over 75 cm of test soils where needed to remove the 94% removal of the phosphorus. This test showed influent total-P at 8.3 mg/1 reducing to 0.03 trig/l at 75 cm. Stwanes and Nilsson (1987) concluded from their investigation of full-scale sand filters that infiltration systems can adsorb additional P, even after several years of use. Domestic treated effluent was applied to an amended soil matrix made up of effluent sand and locally available clays (red mud). The application rate varied from 40 to 100 cm/day (2-3 A/day) over the 3 year study period. Phosphorus removal was excellent using primary and secondary effluents in column packed with 30% red mud. After 9 cycles of operation the removal of phosphorus was still excellent (average of 91%). A total of 3,845 mg of phosphotus.was adsorbed by 3.8 kg of red mud. Over a period of 2 years in Column I there was a reduction in the average rate from 1.33 m/day for the first 9 cycles to 0.7 ctri/day for cycles 10-20. Phosphate was reduced from 5.5 to 0.4 mg/l 45,000 m3/day for 40 acres at RI site at Phoenix's 23 rd Avenue site (Bouwer, 1984). In the period 1979 to 1981 the average PO4-P concentration in the secondary effluent was 5.5 mg/1 to 0.32 mg/I at 97% removal. The rate of phosphorus removal rate appeared to be a function of the pore velocity of the water. Moore (1981) monitor a site in Kerrville, Texas for soil mantly rennovation of trickling filter effluent. They found orthophosphate levels at the 0.1 mg/I P in all monitoring wells over the study period. The influent concentration was 6.4 mg/I P giving a 99 % removal rate. The hydraulic loading was 0.15 ft/day as an irrigation disposal/resuse scheme. Ammonia levels were well below 0.5 mYA for all wells for the study. They also concluded that the land application of wastewater provides sufficient protection from human pathogenic virus normally found in nudisinfected treated effluent. This is an important backup and redundancy to any resue plan. Kirby (1971) reported that the moderately acid soils of the infiltration system at Werriboe, Australia removed about 80% of the phosphorus in (settled) sewage. By 1958 (after 70 years of operation) as much as 3,200 mg of phosphorus per kilogram of soil (surface 10 cm) had accumulated in the irrigated areas. The 3,200 mg of phosphorus per kilogram of oil is about 10 times the adsorption maximum for high adsorbing soils using Langmuir constants. At the Flushing Meadows Project (Bouwer et al., 1974b) the annual application was about 10,000 kg of phosphorus per hectarz. After five years of operation (1974) the phosphorus removal efficiency of the system was stable at 70-90% removal with a .1-3 mg/I PO4-P concentration in the system. Larson (1960) found that 75% of the 2,700 kg/hectam per year applied with wastewater was removed after 9 in of movement through coarse soils. The City of Tucson, 6 F73/tU/177N Ii: Ud IU/ti_b.iblb tMiK tNUN HbU rHuG Ob Arizona has been involved in soil aquifer treatment (SAT) for secondary domestic effluent for over 20 years. The City has recently initiated a full-scale recharge project in torpid infiltration spreading basin 5:7 hectare (14 acres), The water is then extracted for golf course, irrigation. Plans call for recharging the ground water aquifer by 6,500 acre ftiyear by 1998. Work done by the Department of Agriculture and City of Tucson at the Flushing Meadows project from 1969 to 1977 showed a continuing phosphorus removal with no reduction in hydraulic loading or hydraulic conductivity. For the period 1969-1977 influent PO4-P levels averaged 6.5 mg/l and 1.2 mg/1 at 9 meters depth at the center of the basin. This'iepresented a 5.3 mg/l removal (Bouwcr, et. al, 1980). The system was=moving 90% of the ammonia through the system by the end of the 10 th year. The secondary effluent ammonia level was approximately 27 mg11 with the soil lysimeter ammonia level being about 2.8 mg/l. The infiltration basins were loaded intermittently with successive wetting and drying cycles, approximately 7-day wetting cycles followed by variable drying cycles to maintain hydraulic continuity. Infiltration rates varied from 2 to 20 ft/day. The secondary effluent had a DOC(dissolved organic carbon)of 10 mg/1. The secondary effluent had a DOC of 10-to 12 mgll with a turbidity of 8.5 to 15.3 NTU and a tertiary effluent with a DOC of 9.5 to 13 mg/1 and a turbidity of 2.9-5.5 NTU. Spey f p_ _ Selected Rabid Infiltration Sites and Studies with Ashland's Recriy'rtg Water Standard Sample PO4-P NH3-N Location Loading Duration Site Percolate %R Percolate %R (f lday) (years) (ft) (miA) (m LA) Ashland, OR 0.08 0.56 • Boulder, CO 0.05-1.4 20 10 0.1 90 0.5 60 Phoenix, AZ 0.13-0.26 10 10 0.37 93 0.8 95 Tucson,AZ 1-3 22 20 0.05-5 80-99 2.9 90 Tel-Aviv, Israel 5-9 25 10 0.02 99.5 0.05 99.0 Brookings, SD 7 6 0.45 85 Calumet,MI - 88 5000 0.03 99 - Ft. Devens,MA - 31 120 0.10 99 Lake George, NY - 38 1800 0.010 99 - Vineland, N7 - 50 1600 0.27 99 - Logan, UT 0.15-0:5 5 3 .05-0.1 90-990, 0.1 99 Pcrth,Australia 2-4 7 10 0.0-1.0 97-100 1-5 90-100 Kerrville, TX 0.15 3 10 0.1 99 0.5 - 99 %R-percent removal • Summer flow 7 LId!1774 l is Lid iUibYbJbIb LNV1K LMIN HbLI Y'gltt tlY References Amy, Gary 1, Et. al,Fate of Chlorination by products and nitrogen species during effluent recharge and soil aquifer treatment. (SAT) Water Environment Research. Volume 65, Spt/OcL 826-946 Asano, Takashi, "Artificial Recharge of Ground water, Chapter 8, Butterworth Publishers, Toronto, 1985. Bouwer, Herman and KL Chany, "Land Treatment of Wastewater. Advances in Agronomy Vol. 26, Academic Press, 1974 San Francisco pp. 133-176. Bouwer, Herman, and William E. Sopper, "Use of the Earth's Crust for Treatment or Storage of Sewage Effluent and Other Waste Fluids", CRC Critical Reviews of Environmental Control, March 1976. Bouwer, Herman, et al. "Rapid Infiltration Research at Flushing Meadows Project Arizona, JWPCF, October 1980,pp. 2457-2469. Bouwer Herman and R.L. Chang,Land Treatment of Wastewater Advances in Agronomy, Vol.26 Academic Press 1974 Bouwer Herman, R.C. Rice Renovation of Wastewater at the 23rd Avenue Rapid Infiltration Project_ JWPCA, Vol 56,Number 1,pp. 76-83, January 1984 Carlson, R.R., et al., "Rapid Infiltration Treatment of Primary and Secondary Effluent". JWPCF, Volume 54, number 3,March 1982. EPA, Process Design Manual for Land Treatment of Municipal Wastewater, EPA 625/1-81-013, Published by USEPA Center for Environmental Research Information, Cincinnati, Ohio, October,1981 Gearheart, R.A., et al., "Separation of Algal Cells from Wastewater Lagoon Effluents- Soil Mantle and Spray Irrigation"12 EPA Publication - 6002-78-097, July 1978, Wastewater Research Division, Municipal Environmental Res. Lab., Cincinnati, Ohio Gearheart, R.A., and George Allen, Proceedings of a Conference on Wetlands for Wastewater Treatment and Resource Enhancement, Sponsored by USEPA, August 2-8, 1988, Humboldt State University, Arcata, California, Printed by HSU Graphics Service,1988 Ho, Goez, et al. "Nitrogen and Phosphorus Removal from Sewage Effluent in Amended Sand Columns. Wat. Res. Vol. 26 03 pp. 295-300, 1992. Hoi ,Goen E., Et , Nitrogen and Phosphorus Removal from Sewage Effluent Through Amended Soil,. Wat. Res_Vol 26 M3 PP 295-300, 1992 Keener, Sswaec-Tie m,en*Wo c rlminictrarion entl (lr�r McGraw-Hill CO, New York, 1940 Malculeseu, I., and N. , Investigatins using labled bacteria in the study of irrigation with sewage. "Stud. Prot. Epur. Apcl., Buchavest, " 1%2 Martin and' for Small -water nit Wastewater Cyder,, Van Norstrand Rhienhold, 1991 Moore Barbara, P.P. Sagik Charles H. Sorber," Viral transport to ground water at a wastewater land application site",JWPCF,Volume 53, Number 10, pp 1492-1502 Water.Environment Federation .NAU9JL5y1lc= Manual of Practice.48, 1992. 8 06-07-94 05:28PM FROM WOODWARD-CLYDE PORT. TO 15034885311 P002 01/05/1994 11:55 7076263616 ENVIR ENGR HSU PAGE 02 • Mr. Steve Hall March 2, 1994 Public Works Director City of Ashland 20 Main Strut Ashland, Oregon Subject: Support information for City of Ashland's Proposed Use of Rapid Infiltration as a final process in their wastewater reclamation project. From: R.A. Gearheart,Ph.D.,P.E. HydroResontces Intemational 613 Park Ave Arcata, California BACKGROUND Based upon the request by the City Council on the October 5,1993 meeting a letter report is being submitted describing the use of rapid infiltration systems to meet water quality standards. Specificall y I have included those communities which have taonitored phosphorus. I have included a survey of the experimental work done on Soil mantle treatment systems. It is important to keep in mind the distinction between rapid infiltration-recovery systems as roposed for Ashland and rapid infiltration ground water recharge. Most of the wont done to-date has ban of the later type where groundwater must meet drinking water sratidards. �. HISTORICAL PERSPEC71M Wastewater effluent is an important water resource and should be considered as an integral pan of the water resources of a basin. For wastewater to be fully and safely utilized as a water resource it must be reliable and effectively mated to meet water quality discharge standards. The use of soil mantle system to treat effluent is well documented. The key to the successful reclamation of wastewater effluent by soil mantle systems is carefully analysis by hydro-geologists, soil scientists and environmental engineers of the site specific conditions. The term soil aquifer treatment (SAT) refers to treatment that can occur within the soil (unsaturated/vadose zone) and or within the aquifer (saturated zone). The historic use of highly infilterable soils as means of disposal is referred to as rapid infiltration (Bouwer and Rice 1984). The proposal for AshIand would be a combination of these types of system a SAT which would be an engineered design with a liner and an extraction system with a discharge to Bear Clock. Most terrestrial animals deposit their waste directly on the land as provided for by nature. Human beings likewise have done so up until modern times. As technology progressed, manmade systems were developed to treat, store, transport, and dispose of wastewater. Soil treatment systems ate the oldest type of wastewater systems in the world. Historically untreated and poorly treated wastewater has been applied directly to the soils as a means of disposal. The septic tank has been an individual home wastewater treatment over the last 50 yeas in the United States. Because of this long history the impact of wastewater effluent has been extensively studied. In particular the movement of BOD, coliform, ammonia, and phosphates have been evaluated in a wide variety of soil and climate conditions. Common knowledge in the field of sanitation as it applies to soil adsorption supplies are found below(EPA. 1981). The absorption field in a septic; tank system is the most utilized soil mantle treatment system in the United States. For individual dwellings, septic tanks, leach fields and other systems of land disposal were developed and am still common in rural areas. In cities and towns, sewer systems were developed to collect large amounts of waste so that sophisticated treatment systems could operate efficiently. .The effluent from these plants was and still is discharged into surface waters. 06-07-94. 05: 28PM FROM WOODWARD-CLYDE PORT. TO 15034885311 P003 03/05/1994 11:55 7070263616 ENVIR ENGR HSIi 'PaGE 03 However, a few systems were used to apply the effluent to the land and in 1992, 1571 municipalities and over 3000 industries were using land application of wastewater (Personal communication Bob Bastain,USEPA, Washington, D.C.) 1. Intermittent loading of primary and secondary effluents on porous soils has not been shown to have an deleterious short term or long term impact. 2. Allowance for maximum soil contact under aerobic conditions has been shown.to protect groundwater quality. 3. Soils with high clay content can retain significant phosphorus over a long period of time, 4. Significant amounts of ammonia can be converted to nitrate in the aerobic adsorption zone produce an infiltration system return flow of extremely low ammonia nitrogen content 5. Soils with mixtures of sands, clays and humic material are effective in reducing eoliform, virus,ammonia and phosphorus levels while maintaining relitively high hydraulic conductivity. 6. Soils can effectively bind heavy metals and minimize or eliminate their bio- availability. 7. Soils can serve as excellent media for the degradation of complex man-made dissolved organic compounds (organic priority pollutants) when in the presence of wastewater nutrients. SITE SELECTION DESIGN rmgiA AND OPERATIONAL ISSUES Rapid infiltration is the least common of the three approaches,irrigation, overland flow, and rapid infiltration. This method is the most likely to develop problems and therefore requires more management effort. The goals of rapid infiltration are to get wastewater into the ground rapidly on a small amount of land and to adequately renovate the wastewater. The surface is usually flooded intermittently by spreading or spraying. After infiltration and percolation, the renovated water will be directed to any of three areas. It may percolate to the ground water, be withdrawn by pumps or under drains or it may be intercepted by surface water. Another form of rapid application of wastewater is deep well injection. Rates may be very high though renovation is seldom adequate because renovation takes place largely near the surface. A site for infiltration of wastewater must be capable of providing adequate renovation and allow infiltration rates to be acceptable. Topography, geology, water table levels, soil structure and chemistry, ecology and climate ate all important factors which determine the potential of the site. The topography must be flat of at most having only slight sloping areas. The geology, which includes the physical and chemical nature of the soil, is very important. At icast 10 feet (3.05 m) of uniform soil is desired. Well drained sills are requvcd such as sand, sandy looms, loamy sands, and gravel. Very coarse sand and gravel do not Qrovide adequate renovation ordinarily. This is due to the low ion exchange capacity of very coarse soils which limits the chemical retention of pollutants. The ground must not contain sink holes, fractures or faults or short circuldng will result. This would result in unacceptable renovation. The water table must be of sufficient depth to prevent a mound of water from growing to the surface. A minimum depth of 15 feet(4,55 m) to the water table is recommended for longterm liquid loading rates and effective renovation Ecology of the soil is important since life in the soil is beneficial to both infiltration and renovation. The designer may choose to leave the soil as is or alter it. The surface may be altered with vegetative cover, left plain or covered with graded sand and gravel. Finally, climate is seldom a problem but it should be taken into consideration. High prccipitadon may limit the application rate as will freezing also. Many land application projects have failed due to overlooking of one or more of these factors. 06-07-9.4 0IJ: 2r,PM FROM WOODWARD-rL`fDE FORT. TO 15034885311 P004 0t,/05/1994 11:55 7078263616 E"JIR ENGR HSU PAGE 0d s A given permeability for a soil may not reflect the capacity of the soil to transmit water. Experience has shown that infiltration capacity limits the flow rate to less than the percolate capacity. The infiltration capacity changes with time and eventually reaches an equilibrium rate. This is usually much lower than the initial rate due to surface clogging which decreases perviousness. With nutrient laden water, the equilibrium rate may be unacceptably low. Physical clogging may occur in several ways. The content of suspended solids in the infiltrating water very significantly affects physical clogging. Some of the suspended solids will become lodged between soil particles impeded the downward flow of water. Chemical clogging is the reduction of pots size by chemical reactions which deposit solids in soil pores or break down soil aggregates. This form of clogging is closely associated with the ion exchange capacity of the soil. Clayey and other fine grain soils have high ion exchange capacities and therefore are more susceptible to chemical clogging. The problem usually occurs only if the wastewater has a high sodium content. Biological clogging occurs when living matter biologically grows on the soil surface or in the soil pores themselves. The•kinds of growth are distinctly different depending on whether conditions are aerobic or anaerobic. Under aerobic conditions,biological clogging is generally not a serious problem. The major biological growth will be algae which may take the form of a surface mat. If oxygen is depleted in the soil system, anaerobic growth is likely to occur. This growth takes the form of a slimy mat composed of the by-products of anaerobic organisms. Under aerobic conditions, physical clogging offers the most significant barrier to high infiltration rates. Biological clogging becomes more important if anaerobic conditions set in. Chemical clogging may occur if the wastewater has a high sodium content. Numerous studies show that higher infiltration rates can be maintained if the condition of the soil is kept aerobic. This is usually accomplished by maintaining an adequate soil oxygen content. By periodically allowing a site to rest, air is drawn into the soil which restores aerobic conditions. In addition, a clogging mat will undergo biodegradation, drying and cracking which restores perviousness by unclogging organic matter from soil pores. The schedule of inundation and rest periods is dependent on wastewater strength, soil and site characteristics_ Studies on the organic load in wastewater show suspended solids to be a limiting factor on infiltration. Bouwer and Rice (1984) found suspended solids levels of less than 10 mg/l in secondary effluent to allow sustained infiltration in sandy soils. Water with a suspended solids greater than this was found to cause rapid clogging. For successful high rate systems, additional pre treatment of high suspended solids effluents may be necessary. The concepts pertaining to graded filters also apply to soil systems for land application. Soil systems will behave as physical filters but because of the biological and chemical behavior of soil, many interrelationships exist which produce a much more complex situation. Soil is an ecosystem which provides numerous activities which renovate wastewater. The ecosystem must be maintained in a way which will maintain good infiltration rates as well as good renovation. . ASHLAND S1717SPECIFIC CONSIDERATIONS The site initially considered for a rapid infiltration is mainly of the Carney Clay soil series. These soils are moderately deep, moderately well drained and alluvial fans or hillsides. The soils are 2-3 feet deep underlain by weathered bedrock. The hillside formation ate usually found in areas with slopes between 1-5 %. The rapid infiltration would be designed to be able to recover the polished effluent after it had percolated through the soil column. Various mixtures of this native clay, weathered bedrock,and perhaps sand would be used to construct the system. Bench scale test performed by HRI as part of these study showed excellent phosphorus adsorption and precipitation occurring in the test columns. The capacity of the soil to hold large amounts of phosphorus is high. It is conservatively estimated that the soils would be able to effectively 06-07-04 05: 28PM FROM WOODWARD-CLYDE PORT'. TO 1503^885311 P 0 0 5 03/05/1994 11:55 7076263616 EN'JIR ENGR HSU + PAGE 05 remove wetland effluent phosphorus to the 0.05-0.05 mg/1 level for over 50 years. Again long terra monitoring done at existing rapid Infiltration sites suggest that these types of test significantly under estimated the long term removable of phosphorus in soil mantle systems. The application rate area relationship can be seen in the following graph. This graph shows the number of acres required for rapid infiltration for various hydraulic loading rates. The higher curves ( the boxes) shows the areal requirement if 100 % backup rapid infiltration capacity is required. This would be similar to the requirements often associated with septic tank absorption fields. Using the 3 ft/day infiltration/percolation rate found in the Carney soils approximately 6 acres of infiltration field would be required for a 3 MGD design flow. The next step in the planning stage would be to perform soil bores, percolation test, and phosphorus retention lysimeter studies. The lysimeter studies should be performed on a variety of typical soils in the proposed area for several months. jr is o ACREB/�.Af! 9 8 s ......c_.._.d.._.................y ............._... ]r 4 ..........__._..1...__.o____..-{__—..._...._.._:._.................... _.........___._ b o ' O O , F-r 22 AV Ap W4flon 6 Listed below is a paraphrased example of general design considerations from the State of Washington. for infiltration-percolation system.These guidelines apply to a an unlined rapid infiltration site, but might serve to focus on the regulatory issues as it related to siting and design. (State of Washington- Chapter 24 Criteria of Sewerage Works-Revised 1985) -Topography is either natural or graded-minimize erosion-application rate site specific- -No off-site runoff on to infiltration field -Soils should be well drained and suitable for proposed method-five feet of separation between ground water and/or less permeable soils -Depth to ground water and detailed description of gcohydrology of the area aquifers, bedrock,direction of flow,recharge area etc. Based on the results of the lysimeter study by HRI the Carney clay in combination with sand can result in 60 to 99.9 % removal of the orthophosphate. Hydraulic'loading rates of Arcata wetland effluent were 3 f0day with the 60 % Carney clay and 1 f/day with 100 % conditioned Camey clay. The combination of the soils high affinity for phosphorus and the moderately drain Carney drainage characteristics makes this media an excellent candidate for consideration. HRI determined, through a static adsorption test, that the Carney soil will adsorb 0.16mg/gm of soil. This adsorption capacity would 20 years of life on adsorption alone. The total capacity precipitation plus adsorption would be overf 100 years based upon experience a[ sites where measurements have been made for over 20 yesars. 4 - 06-07-94 05: 23R1d FROM WOODWARD-CLYDE PORT. TO 15034335311 P006 it/05/1994 11:55 7078263616 EWIR ENGR HSU PAGE 06 \ The following design criteria for the City of Ashland's proposed rapid infiltration system has been based upon research and full scale operational experience with these type of systems. 1.) An extremely high quality of treated wastewater (wetland effluent) will be applied to the rapid infiltration system.The BOD and suspended solids will be less than 5 mg/i coning out of the wetland. This will minimize the biological and physical clogging problems associated with the land application of primary and secondary effluent. 2.)The wetland system will reduce the phosphorus level by 1-2 mg/l annually prior to discharge to the rapid infiltration. This will extend the life of the soil system to remove phosphorus. 3.)The wetlands will reduce the total nitrogen 7MO% over the year. This will result in a welnd effluent of between 1 -2mg/l at a pH about 7.0. The soil mantle (rapid infiltration) will reduce the ammonia nitrogen to less than 0.05 mg/l converting the ammonia nitrogen to nitrates. 4.)Two equally sized raid infiltration will be designed to insure adequate intermittent (pulsed) loading. Rapid infiltration systems appear to have an "engineered indefinite life" if loaded in a pulsed-manner at a conservative organic and hydraulic loading rate. The wetland/rapid infiltration alternative will produce an effluent which could meet thetemperature, phosphorus, ammonia nitrogen , ROD, and Suspended solids standards for BearCreek. Use of an ultra-violet disinfection system will produce a pathogen free effluent without producing toxic by-products. The wetland/rapid infiltration system will also give the �— City of Ashland a system which could be used to meet as yet unstated receiving water quality standards- RESEARCH AND DEYELDEMEM Bouwer reports that SAT removes BOD, suspended solids, nitrogen forms, and phosphorus forms(Bouwer and Chang, 1974) Work done in Rumania (Marculeseu, et. al., 1962) using radioactive bacteria and phosphorus showed 92-97% phosphorus retention in the ttoopp 1 ern of soil. This early work through University of California Berkely by Professor Mac 1�eGauhey was followed by extensive work in the United States. Artificial recharge via soil mantle treatment systems with treated domestic wastewater is recognized as a reliable rand important water reuse alternative. (Asano. 1985) Phosphorus in the form of inorganic and organic phosphate forms are removed by precipitation to amorphous and crystalline compounds with calcium, iron, and aluminum phosphates predominant Phosphates usually adsorb to the particles then precipitation reactions bind the phosphate to the clay particles. These precipitatant particles remain insoluble under natural conditions. Accumulation of phosphates precipitate per unit volume of soil and aquifer is extremely slow. Because of this slow precipitation reaction it will take decades or centuries to have measurable reductions in porosity and hydraulic conductivity. Gearheart (1988) reported that the vast majority of soluble phosphate in the efftuent of marsh treatment systems was in the form of orthophosphate. The principle mechanisms of phosphorus removal in wetlands arc precipitation and adsorption to sediments and recalcitrant phosphorus tied up in the peat. Clay is the obvious choice of soil medium for such a treatment system duc to its extremely small particle size (less than 0.002 mm in diameter). large surface area per unit 0E-07-G4 05: 28Pl4 FROM '1JOOD'Af.RD-CLYDE PORT. TO 15034885311 P007 .03/05/1994 11:55 7070263616 ENVIR ENGR HSU .�, R. GE 07 weight, and the presence of surface charges to which ions and water are attached. The extremely large amount of surface areas of clays is due to the fineness of division and the platelike structure Of the particles. For example I gram of colloidal clay has 1000 times the surface area of 1 gram of sand. Several studies has contributed significantly to our understanding of wastewater application to the soil. Untreated and treated wastewater has been used for a long time as a source of irrigation water for a wide range of crops. In the last 30 years considerable work has been done evaluating the effect of these systems. These studies have identified several important findings. (Gearhean, et. al 1978) A study by Blanchar and Kao 0971) on a soil in Mexico found that 82 years of phosphate fertilization nearly doubled total phosphorus on the soil but did not change the ability of the soil to adsorb additional phosphorus. EPA has generated a predictive phosphorus model that can be used for at least 20 different mineral soils(Sanks and Asano, 1976). Work done in Sweden by Peli et al,; 1984 showed a 99%phosphorus removal in a pilot scale soil column sand filter. Septic tank effluent was added to a sand filter which was then added to a soil column. Over 75 em of test soils where needed to remove the 94% removal of the phosphorus. This test showed influent total-P at 8.3 mg/1 reducing to 0.03 mg/l at 75 cm. Stwanes and Nilsson (1987) concluded from their investigation of full-scale sand filters that infiltration systems can adsorb additional P.even after several years of use. Domestic treated effluent was applied to an amended soil matrix made up of effluent sand and locally available clays (red mud). The application rate varied from 40 to 100 cm/day(2-3 ft/day) over the 3 year study period. Phosphorus removal was excellent using primary and secondary effluents in column packed with 30% red mud. After 9 cycles of operation the removal of phosphorus was still excellent (average of 91%). A total of 3.845 mg of phosphorus was adsorbed by 3.8 kg of red mud. Over a period of 2 years in Column I there was a reduction in the average rate from 1.33 m/day for the fast 9 cycles to 0.7 ctn/day for cycles 10-20. Phosphate was reduced from 5.5 to 0.4 mg/145,000 m3/day for 40 acres at RI site at Phoenix's 23 rd Avenue site (Bouwer, 1984). In the period 1979 to 1981 the average PO4-P concentration in the secondary effluent was 5.5 mg/l to 0.32 mg/1 at 97% removal. The rate of phosphorus removal rate appeared to be a function of the pore velocity of the water. Moore (1981) monitor a site in Kerrville, Texas for soil mantly rennovation of trickling filter effluent. They found orthophosphate levels at the 0.1 mg/1 P in all monitoring wells over the study period. The influent concentration was 6.4 mg/l P giving a 99 % removal rate. The hydraulic loading was 0.15 ft/day as an irrigation disposaUresuse scheme. Ammonia levels were well below 0.5 mpA for all wells for the study. They also concluded that the land application of wastewater provides sufficient protection from human pathogenic virus normally found in nudisinfected treated effluent. This is an important backup and redundancy to any teeue plan. Kirby (1971) reported that the moderately acid soils of the infiltration system at. Werriboc, Australia removed about 80% of the phosphorus in (settled) sewage. By 1958 (after 70 years of operation) as much as 3,200 mg of phosphors per kilogram of soil (surface 10 cm) had accumulated in the irrigated areas. The 3,200 mg of phosphors per kilogram of oil is about 10 times the adsorption maximum for high adsorbing soils using Langmuir constants. At the Flushing Meadows Project(Bouwer et al., 1974b) the annual application was about 10.000 kgg of phosphorus per hectare. After five years of operation (1974) the phosphorus removal efficiency of the system was stable at 70.90% removal with a .1-3 mg/1 PO4-P concentration in the system. Larson (1960) found that 75% of the 2,700 kg/hcctare per year applied with wastewater was removed after 9 in of movement through coarse soils. The City of Tucson, c UO-UI-BY UU. GJCIPI rA'JM 6UUVIYnRV-i-LIUC fl AI. h I :U:i0Q�J11 UUJ 03/+-/1994 11:55 7070263616 ENVIR ENGR HSU PAGE 06 r, 1 Arizona has been invoIved in soil aquifer treatment (SAT) for secondary domestic effluent for over 20 years. The City has recently initiated a full-scale recharge project in rapid infiltration spreading basin 5.7 hectare (14 acres), The water is then extracted for golf course irrigation. Plans call for recharging the ground water aquifer by 6,500 acre ft/year by 1998. Work done by the Department of Agriculture and City of Tucson at the Flushing Meadows project from 1969 to 1977 showed a continuing phosphorus removal with no reduction in, hydraulic loading or hydraulic conductivity. For thopenod I969-1977 influent PO4-P levels averaged 6.5 mg/1 and 1.2 - 1110 at 9 meters depth at the center of the basin. This represented a 5.3 mg/1 removal (Bouwer, et. al, 1980). The system was removing 90%of the ammonia through the system by the end of the 10 th year. The secondary effluent ammonia level was approximately 27 mg/l with the soil lysimeter ammonia level being about 2.8 mg/l. The infiltration basins were loaded intermittently with successive wetting and drying cycles, approximately 7-day wetting cycles followed by variable drying cycles to maintain hydraulic continuity. Infiltration rates varied from 2 to 20 ft/day. The secondary effluent had a DOC(dissolved organic carbon)of 10 mgA. The secondary effluent had a DOC of 10 to 12 mg/l with a turbidity of 8.5 to 15.3 NTU and a tertiary effluent with a DOC of 9.5 to 13 mg/l and a turbidity of 2.9-5.5 NTU. Survev of Select�a R rid lnfiltratien Citn and;�;d+_ei�.;th Ash anti s Re en'ne Water S andarvlc Sample PO4 - P NH3-N Location Loading Duration Site Percolate %R Percolate %R (my) (mg/Il Ashland, OR 0.08 0.56 Boulder, CO 0.05-1.4 20 10 0.1 90 0.5 60 Phoenix,AZ 0.13-0.26 10 10 0.37 93 0.8 95 Tucson,AZ 1-3 22 20 0.05-5 80-99 2.9 90 Tel-Aviv, Israel 5-9 25 10 0.02 99.5 0.05 99.0 Brookings,SD - 7 6 0.45 85 - Calumet,MI 88 5000 0.03 99 Ft. Devens, MA - 31 120 0.10 99 _ Lake George,NY - 38 1800 0.010 99 Vineland, NJ - 50 1600 0.27 99 - Logan. UT 0.15-0.5 5 3 .05-0.1 90-990. 0.1 99 Perth, Australia 2-4 7 10 0.0-1.0 97-100 1-5 90-100 Kerrville, TX 0.15 3 10 0.1 99 0.5 99 %R-percent removal • Summer flow 7 U0 U +4 U3. L0rb rRI�ISI I1V LIL'C rL.. i IV IJUJ4000J11 fUU� 07/05/1994 11:55 7076267616 ENVIR ENGR HSU � P�,GE 09 •l i References Amy,Gary 1,Et. a1,Fare of Chlorination by products and nitrogen species during effluent recharge and soil aquifer treatment. (SAT)Water Environment Rcacarch. Volume 65, Spt/Oct. 826-946 Asano, Takashi, "Artificial Recharge of Ground water, Chapter 8, Butterworth Publishers, Toronto, 1985, Bouwer, Herman and R.L Chany, "Land Treatment of Wastewater. Advances in Agronomy Vol. 26,Academic Press, 1974 San Francisco pp. 133-176. Bouwer, Herman, and William E. Sopper, Use of the Earth's Crust for Treatment or Storage of Sewage Effluent and Other Waste Fluids", CRC Critical Reviews of Environmental Control, March 1976. Bouwer, Herman, et al. "Rapid Infiltration Research at Flushing Meadows Project Arizona, JWPCF,October 1980,pp. 2457-2469. Bouwer Herman and R.L. Chang,Land Treatment of Wastewater Advances in Agronomy, Vol.26 Academic Press 1974 Bouwer Herman, R.C. Rice Renovation of Wastewater at the 23rd Avenue Rapid Infiltration Project. JWPCA, Vol 56,Number 1,pp.76-83,January 1984 Carlson,R.R., et al., "Rapid Infiltration Treatment of Primary and Secondary Effluent'. JWPCF, Volume 54, number 3, March 1982. EPA,Process Design Manual for Land Treatment of Municipal Wastewater, EPA 625/1-81-013, Published by USEPA Center for Environmental Research Information, Cincinnati, Ohio, October,1981 Gearheart, R.A., et al., "Separation of Algal Cells from Wastewater Lagoon Effluents- Soil Mantle and Spray Irrigation"12 EPA Publication - 600/2-78-097, July 1978, Wastewater Research Division, Municipal Environmental Res. Lab.. Cincinnati,Ohio Gearheart, R.A., and George Allen, Proceedings of a Conference on Wetlands for Wastewater Treatment and Resource Enhancement. Sponsored by USEPA, August 2-8, 1988, Humboldt State University, Arcata,California,Printed by HSU Graphics Service, 1988 Ho, Goez, et al. "Nitrogen and Phosphorus Removal from Sewage Effluent in Amended Sand Columns. Wat. Res. Vol. 26#3 pp. 295-300. 1992. Hoi,Goon E.,Et, Nitrogen and Phosphorus Removal from Sewage-Effluent Through Amended Soil,. Wat. Res. Vol 26#3 PP 295-300, 1992 Keener, Sewage-TrLnrvnr Works A inictration and (lne,adrrnc, McGraw-Hill CO, New York, 1940 Malculeseu, L, and.N. , Investigatins using labled bacteria in the study of irrigation with sewage. "Stud. Prot.Epur. Apel.,Buchavest," 1%2 Martin andfnr Small Water and W vow t��yere�mc Van Norstrand Rhienhold, 1991 Moore Barbara, P.P. Sagik, Charles H. Sorbcr,° Viral transpon to ground water at a wastewater land application site".JWPCF,Volume 53,Number 10,pp 1492-1502 Water Environment Federation . Na mL5ystems.. Manual of Practice #8. 1992. 8 City Attorney . City of Ashland (503) 482-3211, Ext. 59 MEMORANDUM June 10, 1994 TO: The Mayor and Council FROM: I/-- Paul Nofte SUBJECT: Attached Ordinance of the City of Ashland Establishing a Municipal Electrical Program for the Administration and Enforcement of the Electrical Code ° The attached ordinance is being sent to you at this time pursuant to Article X, Section 2(c) of the municipal charter. This charter provision permits reading the ordinance by title only when council members are provided a copy one week in advance of the meeting. The purpose for the proposed ordinance is explained in the attached June 3, 1994, memorandum and documents submitted by City Building Official Mike Broomfield. Attachments c: Brian Almquist Mike Broomfield John McLaughlin Nan Franklin fsA na7two-eIec.m«nl . ORDINANCE NO. AN ORDINANCE ESTABLISHING A MUNICIPAL ELECTRICAL PROGRAM FOR THE ADMINISTRATION AND ENFORCEMENT OF THE ELECTRICAL CODE THE PEOPLE OF THE CITY OF ASHLAND DO ORDAIN AS FOLLOWS: SECTION 1. Chapter 15.20 is added to the Ashland Municipal Code as follows: Chapter 15.20 ELECTRICAL CODE Sections: 15.20.010 Purpose 15.20.020 Code Adoption, 15.20.030 Powers and Duties of Building Official 15.20.040 Fee Schedule 15.20.050 Permit format 15.20.060 Electrical permits generally 15.20.070 Minor Electrical Installation Label 15.26.080 Inspections Required 15.20.090 violation--Penalty 15.20.010 Purpose. The purpose of this chapter is to establish a municipal electrical program by the City of Ashland for the administration and enforcement of the State of Oregon Electrical Specialty Code. Pursuant to ORS 479.855, such administration and enforcement may to delegated by the State to the City provided certain minimum standards are met. 15.20.020 Code Adoption. Adopted as a part of this chapter and further referred to in this chapter as 'the electrical code" are the A. The Electrical Specialty Code as defined in Oregon Administrative Rule 918-290-010, B. The Uniform Administrative Code Provisions for the National Electrical Code, 1993 Edition, and C. The electrical code requirements for One and Two Family Dwellings under the Oregon One and Two Family Dwelling Code in OAR 918, Division 480. 15.20.030 Powers and Duties of Building Official. The Building Official is authorized and directed to enforce all the provisions of the electrical code. 15.20.040 Fee Schedule. The fee schedule for electrical permits as established in OAR 918-260-032 is adopted as the fee schedule for the City in the administration of the electrical code. PAGE 1 - ELECTRICAL PROGRAM ORDINANCE(P:«dWd-dw.ord) 15.20.050 Permit format. The permit format established in OAR 918-260-031 is adopted as the permit format for the City is the administration of the electrical code. 15.20.060 Electrical permits generally. Permits shall be issued in compliance with ORS 479.560 and OAR 918-301-060. 15.20.070 Minor Electrical Installation Label. The program for minor electrical installation labelling established by OAR 918-310 to 918-310-110 is adopted as the City's program. 15.20.080 Inspections Required. Inspections shall be called for and made as provided in the electric code and OAR 918-302-010 to 918-302-040. The general contractor will notify the Building Official when ready for inspections as listed on the inspection card. Inspections will be made within 48 hours after notification, Saturdays, Sundays and Holidays excepted. 15.20.090 Violation--Penalty. Any person, firm or corporation violating any of the provisions of this chapter shall be deemed guilty of an offense and each such person shall be deemed guilty of separate offense on each and every day or portion thereof during which any violation of any of the provisions of this ordinance is committed, continue or permitted and upon conviction.of any such violation such person shall be punished as prescribed in Section 1.08.020. SECTION 2. Classification of.the fee. The fees specified in AMC Section 15.20.040 as set forth in Section 1 of this ordinance is classified as not subject to the limits of Section 11b of Article XI of the Oregon Constitution (Ballot Measure No. 5). The foregoing ordinance was first read by title only in accordance with Article X, Section 2(C) of the City Charter on the day of , 1994, and duly PASSED and ADOPTED this day of , 1994. Nan E. Franklin, City Recorder SIGNED and APPROVED this day of . 1994. Catherine M. Golden, Mayor Approved as to form: Paul Nolte, City Attorney PAGE 2 - ELECTRICAL PROGRAM ORDINANCE(P:"&b&a..oro May 25, 1994 TO: Members of the Ashland City Council FROM: Pete Belcastro RE: TCI Cablevision Update As you know, we have been in dispute with TCI Cablevision for more than a year over collection and distribution of the PEG Access fee you .ap- .. proved in, April of last year. I am pleased to report a . resolution of the issue and want to ex- plain it to you. Brian Almquist asked me .to attend a meeting with TCI Oregon director Joe Bonica and regional manager Glenn Rierson on May 17 in Medford. At that time Mr. Bonica said TCI will keep its com- mitments made last year. TCI will do the following: collect a PEG Access fee of 60 cents per subscriber beginning in July 1994 with no CPI tie -in through the remaining years of the franchise, (2002) . The figure is slightly more than 2% which would be 53 cents per subscriber with a CPI tie in. The 60 cent figure is a standard PEG fee collected by many . cities. TCI will pay the PEG Access fee to the city in ad- vance each year as requested. The total PEG Access fee would be approximately $36, 000. Any additional fee collected above the figure will be paid at the end of the fiscal year. In addition, TCI has asked the City of Ashland to delete from the amended franchise, Section 2, where the City gave up its right to cable rate regulation in return for the PEG Access fee. Be- tween February and May, the Federal Communications Commission (FCC) changed its regulations and now specifically state that a "cable operator may not ask a franchise authority to give up its right to regulate cable rates in return for any monetary consideration. " 3 That means the City of Ashland may petition the FCC to regulate future cable rates if it chooses. This appears to resolve the issue in favor of Phil Arnold and Steve Hauck's position last year of not wanting the city to give up its right to regulate cable rates. The city now has that right under federal guidelines. I have asked TCI officials to confirm these changes in writing to the City of Ashland. Once received, it is my hope we can resolve this issue at the June 7 city council meeting and confirm it to the cable operator as soon as possible. The Ashland City Council's support of com- munity television has truly been remarkable over the past five years. The successful resolution of the PEG Access fee and rate regulation review is a victory of all of us. I would be happy to answer any questions you might have either by telephone (552-6395) or in person at the June 7 council meeting. Please let me know your wishes. , ORDINANCE NO. AN ORDINANCE AMENDING ORDINANCE NO. 2258 AS AMENDED BY ORDINANCE NOS. 2415, 2536 AND 2710, CONCERNING THE FRANCHISE WITH TCI CABLEVISION OF OREGON. THE PEOPLE OF THE CITY OF ASHLAND DO ORDAIN AS FOLLOWS: SECTION 1. Section 19(2) of Ordinance No. 2258, as amended, is amended to read as follows: "(2) Pursuant to the Federal "Cable Television Consumer Protection Act of 19920 , Grantee shall, beginning July 1, 1994, pay to the City, a PEG access fee of 60 cents per subscriber per month. The total annual PEG access fees will be paid in advance of each city fiscal year. The advance shall be based upon an estimation of the fees for the ensuing year. Any difference in the advance fees and the actual fees will be reconciled at the end of the fiscal year for which the advance was made. The fees estimated for fiscal year 1994-95 are $36,000 which the Grantee shall pay prior to July 1, 1994. This fee shall be used exclusively for facilities and equipment for PEG access." SECTION 2. The following paragraph is added to section 20 of Ordinance No. 2250, as amended: "Notwithstanding any provision in the franchise to the contrary, the City shall have the power and authority to invoke rate review and to regulate rates as provided under the terms of the Federal "Cable Television Consumer Protection Act of 1992," regulations promulgated under this Act and any amendments which may be made to the Act or regulations." SECTION 3. Classification of the fee. The fee specified in Section 1 of this ordinance is classified as not subject to the limits of Section 11b of Article XI of the Oregon Constitution (Ballot Measure No. 5). The foregoing ordinance was first READ on the day of 1994, and duly PASSED and ADOPTED this day of 1994. Nan E. Franklin, City Recorder SIGNED and APPROVED this day of 1994. Catherine M. Golden, Mayor PAGE 1-SPECIAL ORDINANCE (P:"rdfttci.-w-.ord) RESOLUTION NO. 94- A RESOLUTION AMENDING THE SEWER RATE SCHEDULE ADOPTED IN RESOLUTION 94-03 BY PROVIDING A SEWER RATE FOR COMMERCIAL, INDUSTRIAL AND GOVERNMENTAL USERS WHO DO NOT RECEIVE CITY WATER. THE CITY OF ASHLAND RESOLVES AS FOLLOWS: SECTION 1. The following paragraph is added to section one under "Commercial. Industrial and Governmental".of the sewer rate schedule adopted in Resolution 94-03 on January 19, 1994: "For commercial, industrial or governmental users where monthly water consumption is not measured through city water meters, the sewer rate will be established as follows: The annual water consumption will be determined by an estimate made by the Director of Finance who shall use water consumption records of similar users or water consumption records of past use, if available. The annual water consumption will be multiplied by the Quantity Charge set forth above and the product divided by twelve. The quotient will be added to the Monthly Service Charge set forth above. The sum shall by the monthly sewer rate for that user. This rate shall be effective beginning in the month after the rate is determined until the following July or until the rate schedule is amended by resolution of the council. At such time the Director shall redetermine the annual water consumption and compute the monthly sewer rate using the formula set forth above. Water consumption determined in this manner shall be lowered if the user can demonstrate through the use of a meter approved by the city that the user's actual consumption is less than the estimate." SECTION 2. Classification of the fee. The fee specked in Section 1 of this resolution is classified as not subject to the limits of Section 11 b of Article XI of the Oregon .Constitution (Ballot Measure No. 5). This resolution was read by title only in accordance with Ashland Municipal Code §2.04.090 duly PASSED and ADOPTED this day of 1994. Nan E. Franklin, City Recorder SIGNED and APPROVED this day of 1994. Catherine M. Golden, Mayor PAGE 1-RESOLUTION (V:wdXwMer.R"") 0FLA4 N`a APmorandum OREGO June 13, 1994 V1 II. Mayor and City Council r rum: Jill Turner, Director of Finance �ubjec� Budget Transfers RECOMMENDATION: Staff recommends the passage of this resolution transferring budget appropriations. DISCUSSION: This transfer of appropriation covers cemetery markers. Markers are special order. ALTERNATIVES: None suggested. RESOLUTION NO. 94- A RESOLUTION TRANSFERRING APPROPRIATIONS WITHIN 1993-94 BUDGET THE CITY OF ASHLAND RESOLVES AS FOLLOWS: Due to the circumstances stated below, the Mayor and City Council of the City of Ashland hereby determine that it is necessary to transfer appropriations as follows: CEMETERY FUND FROM: Contingency 5, 000 TO: Markers 5, 000 This appropriation will cover unanticipated purchases of markers. The markers are special ordered at the request of families. This cost is recovered through the sale of the marker. IT IS HEREBY RESOLVED by the Mayor and City Council that the above appropriations and transfers are approved. The foregoing resolution was READ and DULY ADOPTED at a regular meeting of the City Council of the City .of. Ashland on" the day of , 1994. Nan E. Franklin, City Recorder SIGNED and APPROVED this day of , 1994. Catherine M. Golden, Mayor Reviewed[ as to form: Imo-' Paul Nolte, City Attorney stiiMapVxsaVAr=3.94 1 ee+'OFnAS/� _ '•.�RE6��••�, r June 16, 1994 Honorable Mayor & City Council (19 rom: Brian L. Almquist, City Adminis or N ,�$ubjgd.- Pay Plan for Management & Confidential Employees We have now reached agreement with all but one of our 5 labor unions for the fiscal year beginning July 1.As has been our policy, we are now in a position to adopt a new schedule for the 37 non-union employees. The settlement for each of the labor unions as of July 1, 1994 is as follows: Construction Laborers' Local 1400 3.0% IBEW Local 659 (Clerical/Tech) 3.0% IBEW Local 659 (Field) *(not settled) Teamsters' Local 229 (Police) (4.5% July 1, 4.5% January 1) Firefighters' Local 2279 3.0% (also received 4.5% July 1/ 4.5% January 1, 1994 in arbitration settlement) The schedule as amended provides for a 3 pment adjustment effective July 1, 1994 for all positions with the exceptions of middle management poations in the Police and Fire dq=nerds which have beat adjusted by 4.5 p=ant and an additional 4.5 p=ent effective January 1, 1995.This will maintain cement salary relationships. *Set at the same rate as PP&L employees which is not settled as of this date. 7 RESOLUTION NO. 94- A RESOLUTION AMENDING THE PAY PLAN FOR MANAGEMENT. AND CONFIDENTIAL EMPLOYEES FOR FISCAL YEAR 1994-95. RECITALS: A. The wage adjustment for three of the City's five labor unions are established at the National CPI-W in the amount of 3.0 percent. B. The wage adjustment for the police and fire unions was increased by 4.5 percent as of July 1 and 4.5 percent as of January 1 (1993-94 for Firefighters). C. The electrical workers are in negotiations and the projected settlement will be at least the National CPI-W. D. It is the desire of the City to maintain its management pay plan at a level commensurate with its organized employees and with other jurisdictions when recruiting for management level positions. THE CITY OF ASHLAND RESOLVES AS FOLLOWS: SECTION 1. The salary schedule in Resolution No. 93-27 is hereby modified by 3.0 percent with an additional 1.5 percent for middle management positions in the Police and Fire departments effective July 1, 1994, as set forth in Exhibit A. SECTION 2. The salary schedule in Exhibit A herein is modified by increasing the salary schedule for middle management positions in the Police and Fire Departments by 4.5 percent effective January 1, 1995, as set forth in Exhibit B. This resolution was read by title only in accordance with Ashland Municipal Code §2.04.090 duly PASSED and ADOPTED this day of , 1994. Nan E. Franklin, City Recorder SIGNED and APPROVED this day of , 1994. Catherine M. Golden, Mayor Reviewed as to form: Paul Nolte, City Attorney (r.Daumcat\MgmtPay.rte) EXHIBIT "A" Effective 7-1-94 SALARY SCHEDULE (1) 1994-95 A (2) B C D MERIT (3) COMMUNITY DEVELOPMENT: 6 mos. 12 mos. 12 mos. 12 mos. (Max. ) Director of Community Dev. 4832 5025 5226 5435 5707 Building Official (4) 3242 3372 3507 3647 3829 Conservation Manager 3465 3604 3748 3898 4093 Senior Planner 3135 3260 3390 3526 3702 Programmer/Analyst 3135 3260 3390 3526 3702 ELECTRIC: Electric Utility Director 5025 5226 5435 5652 5935 Electric Operations Supt. 4524 4705 4893 5089 5343 System Design Technician 3300 3432 3569 3712 3898 FINANCE & UTILITY SERV: Director of Finance 4832 5025 5226 5435 5707 Supervising Accountant 3409 3545 3687 3834 4026 Purch.Agt. /Cemetery Supt. 3135 3260 3390 3526 3702 FIRE: Fire Chief 4832 5025 5226 5435 5707 Assistant Fire Chief 3626 3771 3922 4079 4283 POLICE: Chief of Police 5025 5226 5435 5652 5935 Police Captain 3723 3872 4027 4188 4397 Lieutenant 3626 3771 3922 4079 4283 Sergeant 3253 3383 3518 3659 3842 Communications Supv. 3007 3127 3252 3382 3551 PUBLIC WORKS: Dir.of Public Wks/City Eng. 4832 5025 5226 5435 5707 Water Quality Supt. 3614 3759 3909 4065 4268 Water Quality Supervisor 2952 3070 3193 3321 3487 Street Superintendent 3409 3545 3687 3834 4026 Street Supervisor 2788 2900 3016 3137 3294 Asst.City Eng/City Surv. 3614 3759 3909 4065 4268 P.W.Admin.Assistant 2596 2700 2808 2920 3066 OTHER: City Admin. /Gen.Manager 6813 7086 7369 7664 8047 City Attorney - 5025 5226 5435 5652 5935 Assistant City Admin. 4832 5025 5226 5435 5707 Senior Program Director 2308 2400 2496 2596 2726 City Recorder/Treasurer 3409 3545 3687 3834 -- Municipal Judge (p/t) 2606 -- -- _- __ 6 mos. 12 mos. 12 mos. 12 mos. 12 mos. CONFIDENTIAL: Executive Secretary' 1881 1975 2074 2178 2287 Administrative Secretary 1633 1715 1801 1891 1986 Secretary 1411 1482 1556 1634 1716 EXHIBIT "B" Effective 1-1-95 SALARY SCHEDULE (1) 1994-95 A (2) B C D MERIT (3) 6 mos. 12 mos. 12 mos. 12 mos. (Max. ) COMMUNITY DEVELOPMENT: Director of Community Dev. 4832 5025 5226 5435 5707 Building Official (4) 3242 3372 3507 3647 3829 Conservation Manager 3465 3604 3748 3898 4093 Senior Planner 3135 3260 3390 3526 3702 Programmer/Analyst 3135 3260 3390 3526 3702 ELECTRIC: Electric Utility Director 5025 5226 5435 5652 5935 Electric Operations Supt. 4524 4705 4893 5089 5343 System Design Technician 3300 3432 3569 3712 3898 FINANCE & UTILITY SERV: Director of Finance 4832 5025 5226 5435 5707 Supervising Accountant 3409 3545 3687 3834 4026 Purch.Agt. /Cemetery Supt. 3135 3260 3390 3526 3702 FIRE: Fire Chief 4832 5025 5226 5435 5707 Assistant Fire Chief 3789 3941 4099 4263 4476 POLICE: Chief of Police 5025 5226 5435 5652 5935 Police Captain 3890 4046 4208 4376 4595 Lieutenant 3789 3941 4099 4263 4476 Sergeant 3399 3535 3676 3823 4014 Communications Supv. 3142 3268 3399 3535 3712 PUBLIC WORKS: Dir.of Public Wks/City Eng. 4832 5025 5226 5435 5707 Water Quality Supt. 3614 3759 3909 4065 4268 Water Quality Supervisor 2952 3070 3193 3321 3487 Street Superintendent 3409 3545 3687 3834 4026 Street Supervisor 2788 2900 3016 3137 3294 Asst.City Eng/City Surv. 3614 3759 3909 4065 4268 P.W.Admin.Assistant 2596 2700 2808 29,20 3066 OTHER: City Admin. /Gen.Manager 6813 7086 7369 7664 8047 City Attorney 5025 5226 5435 5652 5935 Assistant City Admin. 4832 5025 5226 5435 5707 Senior Program Director 2308 2400 2496 2596 2726 City Recorder/Treasurer 3409 3545 3687 3834 -- Municipal Judge (p/t) 2606 -- -- -- -- 6 mos. 12 mos. 12 mos. 12 mos. 12 mos. CONFIDENTIAL: Executive Secretary 1881 1975 2074 2178 2287 Administrative Secretary 1633 --1715 1801 1891 1986 Secretary 1411 1482 1556 1634 1716 FOOTNOTES: (1) Salary paid bi-weekly at hourly rate determined by dividing monthly rate by 173 . 33 . Add $22 monthly to all rates for insurance deduct- ible. . (2) Advancement through step D is based on satisfactory work performanc (3) Compensation within merit .step E is based on performance evaluation and one year at Step D. (4) Includes $50 for certification .as Building Official; $50 for Fire Safety Plans Review certification. RESOLUTION NO. 94- A RESOLUTION REGARDING MEMBERSHIP IN THE CITY/COUNTY INSURANCE SERVICE TRUST PROPERTY SELF-INSURANCE POOL. RECITALS: A. The City/County Insurance Services Trust (CIS) offers pooled self-insurance offering cost stability and the potential for long-term savings; and B. CIS is sponsored by the League of Oregon Cities and the Association of Oregon Counties as a service to Oregon cities and counties; and C. The City of Ashland finds that membership in CIS is of benefit in managing the risks involved in providing services to its citizens; and D. The City of Ashland has been provided with an opportunity to review the Trust agreement, Bylaws and Rules of CIS; and F. The City of Ashland has reviewed the trust Agreement, Bylaws and Rules of CIS for compliance with the Charter and Ordinances of the City of Ashland; THE CITY OF ASHLAND RESOLVES AS FOLLOWS: The City of Ashland enters into a contract with CIS and becomes a member of the CIS Trust for General Liability, Automotive Liability, and Property for a three- year period commencing July 1, 1994, and agrees to abide by the terms of the Trust Agreement, Bylaws and Rules of CIS which, along with this Resolution, constitutes a contract between the City of Ashland and CIS. The City Administrator is authorized to execute such documents as are necessary pursuant to this Resolution. This resolution was read by title only in accordance with Ashland Municipal Code §2.04.090 duly PASSED and ADOPTED this day of 1994 . Nan E. Franklin, City Recorder SIGNED and APPROVED this day of 1994: Catherine M. Golden, Mayor Riewed as to form: Paul Nolte, City Attorney EmoraitAum ' �4E6�a,•- June 7, 1994 S �11Q. Brian Almquist, City Administrator r (29 TQIIt. Steven Hall, Public Works Director �1IQIECi. Snow./Water Report ACTION REQUESTED None, information item. SNOW REPORT There is not a snow report for the month of May from the U.S. Forest Service. There is very little snow remaining on Mount Ashland. The last snow report is below for your reference. WATER CONTENT OF SNOW AVERAGE OF THREE USFS STATIONS MOUNT ASHLAND ----------------------------------------------------= Month 1972-1994 1977* 1992 1993 1994 Average Actual Actual Actual Actual ----------------------------------------------------- January 17.2" 2.0" 9.4" 32 .0" 11.2" February 21.8" 4.7" 11.7" 31.3" 18. 1" March 27. 0" 10.311 12.6" 36.4" 19.0" April 24. 6" 4.7" 2.6". 40. 1" 15. 3" ----------------------------------------------------- * Lowest year of record, 1972-1993. WATER REPORT Reeder Reservoir is 99.2% full as of June 7th. We are beginning to draw down slightly on Reeder Reservoir which is normal after June 1st. Flows in Ashland Creek are above 1992 near record low levels, but still remain about 40% below the 18 year average. PROJECTIONS As I was quoted in a recent newspaper article, "My crystal ball is a little foggy" . The fog level has reduced from 90% to 75% but still difficult to read. I will be presenting you with up-to-date reports at each Council meeting. If . there are any changes or concern, between Council meetings, I will notify you individually. cc: Dennis Barnts, . Water Quality Superintendent Pam Barlow, Administrative Assistant Daryl McVey, Water Plant Supervisor Keith Woodley, Fire Chief Enc: Reeder Graph Ashland Creek Graph i REEDER RESERVOIR VOLUME MARCH 1994 THROUGH FEBRUARY 1995 100%- : 90% .'........_...._...._ _._..._.... .........- --........ ._....... .-....._------- - 99.2% as of 6/7/94 J70% .� ... -h .........._._1-.._._... L........ _....-h...-� .-i.-..-._... J L 60%--.i.......... ...._...................i.................._>_...._.._....._. _..........._._..- ..._..........:..- - .... . ..- - '• 3 _.. F ' i z50% _. i ........_: _. _...._.........- --- _ -- w ; 0- 30%-.1 .........._......... ... -- ....r._......._.....-- +— - ...._.. ._...._..... — -.-.....- ---20%--::........ .........._. ...... . ...................._..........._....._ ... ................................-........._............ ...............,... - ..........._._i...._.. 10% .'•:.. ._............_............................_'.........._............... ........................._< ._.--...........................-.- -- .._... _ o 0 03/01 04/20 06/10 07/30 09/20 11/10 12/30 02/20 DATE =F Theoretical -+- Actual CITY OF ASHLAND ASHLAND CREEK FLOWS Q 12 ' . cc 0 o Flow 6.15 MGD thru 60/94 U) z O8 ...-.:.............--- -?--- - - ..-..-._.-._.._._._._-.._...-.._ ...-. ------------------------ ------ -------- ...._._..._.__._....._..- ---------- ._.....—_ - .._._.-......-... --- z O J_ 4-- ' ... - -..._........................-._..-.. .._..---..-.._..........._._.._..._.-...- - - - --- i ? 2 ._..... ..........................._........;...................-.-............. ' ..................._,............. ._................-_;.............._ ........................... ........_.._ O JAN MAR MAY JUL SEP NOV DATE -� AVG 1976-1993 -+- 1994 E 1992 Y `oFasq o Memorandum o �4F6o�,•' June 21, 1994 Q. City Administrator, Mayor and City Council r /) ,29 rIIm: Steven Hall, Public Works Director J� �" Il 111 fff 1i�IjPtt: Water Report - June 21, 1994 Iasi Saturday the demands in the City began exceeding the flows in Ashland Creek. At this point in time we are making up the difference with stored water from Reeder Reservoir. On Monday the demand was 5.32 million. gallons per day and the flow in Ashland Creek was 4.16 million gallons per day. This is not an unusual situation as our standard "drawdown carve" for Reeder Reservoir indicates we would be at about 92% full and we are actually 99.6% full. The flow in Ashland Creek on this date in 1992 was 3.31 million gallons per day competed to todays flow of 4.16 million gallons. The next few weeks will give us the indication of any possibility of water cudailment for 1994. Based on current data, I do not believe we will have to implement water curtailment this summer. This could change if temperatures run above normal and flows in Ashland Creek drop faster than normal. cc: Dennis Barnts, Water Quality Superintendent Daryl McVey, Filter Plant Supervisor Enc: . Ashland Creek Graph Reeder Reservoir Graph 9 CITY OF ASHLAND ASHLAND CREEK FLOWS a 12 cr o w 1 p —' --... -' --....... '- '-'-' ._.._..---.. -.._...--------------- _.... Average flow thru 6/21/94 = 5.3 MGD Z Flow on 6/21/94 = 4.16 MGD Q C7 6 — ` __ ......_........_..._. ._._' . __._........__....._..'-'-'----- —........ y..._.. . -..... 'i-- 0 J_ ZrZ .._...3_._...........---.........-_..d...................... ..........-`........_..----.........._..... --'- -- --._ ...--- O LL 0 JAN MAR MAY JUL SEP NOV DATE — — AVG 1976-1993 1994 )— 1992 REEDER RESERVOIR VOLUME MARCH 1994 THROUGH FEBRUARY 1995 100% . . . . . . ----------------------4-------------------- -----------------------------------------------........ 90%- -1te............ 80%-.1---7. ............... .............. . ........................... ....................... ......................... ......... ........ 70%- ....... LL 60% -—-------- ----------------- ............................. ---------- ----------------........ ...... w 40%---':.................. ........ ................... ....................... ....................... w ............. .................................................................................................................................... ........................................... 20%- .......... ................................................................................................................. ............................... 10%-J --------------- .................................................................. .............. ........ 0% 03/01 1 1641/20 06/10 07/30 09/20 11/10 12/30 02/20 DATE Theoretical Actual Date: 15-Jun-94 17:12 From: MEL (Mel Clements Police) To: -BRT7M 4 i 7C,, ,�. ,/ Copies-to: BRENT,DONL,MAYOR,PATTIE,PAUL,PHILA,ROB,STEVEH,SUSANR Subject: Crosswalk Statistics Importance: HIGH Message-id: 9036FF2DO1AEAEAE Re-sent-by: GARY; on 15-Jun-94 17: 12 At the June 7th Council Meeting, it was requested the police department furnish statistics for the past couple of years on crosswalk violations. It was my understanding also that statistics were to be furnished to the council on an on-going basis for future reference. Those statistics were not been historically "tracked", however through a variety of sources, we did obtain the following numbers for the council. ++Citations++ VIOLATION 1992 1993 YTD1994 811: 010 Failure to yield. to Pedestrian in crosswalk 22 18 3 811.015 Failure to obey traffic patrol member (school) 1 5 1 811.020 Passing stopped vehicle at crosswalk 21 42 8 ++Accidents++ 1992 - nine pedestrians struck. Only two were. in crosswalks, both of of which were marked. 1993 - seven pedestrians struck. Three of the sevenm were crosswalk accidents. All were marked crosswalks. 1994 - two to day. One pedestrian was in a crosswalk. It was unmarked. . We are establishing a procedure to provide year-to-date and the previous year's crosswalk statistics in our monthly report to the council. It is anticipated, we will be able to completed this by August 1: We will be listing the violations as "marked" or "unmarked" crosswalks. 108 Nursery St - Telephone Ashland, Ore 97520 Area Code June.162 1994 $yf.•b.l a"°`�';'� a C ..- M. Bi.n•t.�.. U�iT.d 1 s Local Mu.ic M.Qic gw�orvt_o 482-0560 -X/� C!tawldt Lv WAW O 14410 EACLOSURES Letter from: James J. Gix City Council Officers of Ashland, Oregon Regional Engineer MOT Pat Acklin, Rob Winthrop, Stephen Hauck Highway Division Don Laws, Phil Arnold, Susan Reid Origional planning design 20 East Main, Ashland, Ore 9755"20 with marked change Clipping copy of marked Dear Council Officers: - sketch in Daily Tidings On the front page (6-15-94) of the Daily .Tidings, was an article entitled: PLANNERS APPROVE COMPLEX. , There was no mention of'a FOUR WAY INTERSECTION and new bypass. When the site review is offered to you in July, please take this slight but important revision-to-the attention of all concerned. Please do not believe a report stating that to .extend Maple Street over North Main and connect with Glenn Street would divide the proposed retirement center parcel in half. This is not the case at all. It would merely sbave off a small part of the origional plan, and relocate two little stores on an- other part of the same property, which would provide the necessary space for the new bypass. According to the builderts plan, there are two stores at the south end. This new proposal would construct these two little stores where neither one would block construction of the importent'bypass. This can be done at no extra cost to the city or the contr(kctors, if completed before it is too late. To clinch the deal for a traffic light at a FOUR-WAY INTERSECTION, the street must be constructed to help solve the traffic hazard, provide safety for pedestrains) make a safe shortcut to the. hospital from all directions, and make it easy to enter and exit safely from all FOUR DIRECTIONS. Moreover, it will ease the congestion in the plaza and centeral Ashland. The builders must riot be allowed to proceed as planned until this bypass is constructed. This bypass and traffic light mist receive priority because it is beneficial to the entire city of Ashland, visitors, tourists and all the friendly people in MY FAVORITE TOPJN. Sincerely yours for THE BEST OF THE VERY BEST in NY FAVORITE TOWN, Charles Tracy CC / LETTERS Daily Tidings I 308 Wrw,y Str.•t WrMl. MoDwrl M J.hlmd, Or.Cm 97$20 81 1M1 I:IN/115 •• L787CJ -- 001f'OSR IOU •«. COtl07C]AIJ •••• UU4H7CIE3Ir3 •• J71+7LL9 » ODION9 • t n^ ®1 1 DEPARTMENT OF February 7, 1992 TRANSPORTATION HIGHWAY DIVISION Region 3 CHARLES TRACY FILE CODE: 108 NURSERY ST ASHLAND OR 97520 Dear Mr. Tracy: This will acknowledge your letter of January 23, 1992 asking if a traffic signal would be warranted at the intersection of North Main Street and Maple Street if Maple Street was extended easterly of North Main Street to Glenn Street. In answer to your question, an extensive traffic analysis would have to be performed in order to determine if signal warrants would be met if Maple Street were extended. In considering signal warrants, only the highest volume entering the highway from the side street is used in the calculation of warrants. Not the total of both side street approaches. If the City of Ashland decides that they went to extend Maple Street as you propose, I will ask our traffic analysis unit in Salem to perform a study in order to determine if a signal would be warranted. By a copy of this letter, I am sending a copy of your letter to Mr. Steve Hall, Director of Public Works for the City of Ashland to advise him of your proposal. If you have any further questions regarding this matter, please do not hesitate to call Kipp Osborn, Traffic Operations, at this office (440-3399). Cordially, James J. Gix Region Engineer jjg:kdo:ras cc: Steve Hall 3099 NE Diamond Lake 81x PO Box 1128 Roseburg,OR 97470 (503) 440-3399 FAX(503) 440-3465 o . yy0 o. 00 ��°°io �-. ES < R �. R � g55F'� � ` Av'x :4 = o8 5' we E Ao °io �`< o. o a Mo- ° 4 .w�. ti $. aoyt^o � y ° o•o � ,00:Y , =; < , ,o�, e. � 190- ��,`< row9 On2+ ° E �' .°, � 6 � . 'y oo .. 00v.a � ^ �' o owE oco �e. gy `� co � Gif 6 •$ aR o5 $ 5' oc • N .GA' boo$ ° °r5 ° ARR `� fDOV �° �° om 5•o 5 ° w 'ocao poca c ^ a E Q oo G. , � o No � o6 [ � °� " � '°+ c<op.� S19 CO ron � 5'•6'�.: ..o�'. � c°"o � a $ xc, ' � �� ado 6; mosc° _l � ar� 0Ro os � yytrrn � � g a. m � fG? y $ n5E ^ � E � � �+ ao °wo` �`�)� c S. o o: . w ° �'. 'Cb 'O ;1 ro'CL < co o �o H 5'P, ^ o Pte' �'o w° a a c R c<o ° �. ... yr� o A n Fo Fj. EOO �. ^.o a fib°, x o cn c<o cc o � c ad ° gao ocrEti�i' w7nac c �' 1''gf° v°S °oAa � $ � UR a�c RS oN o � °rn 000 �..'. C3 L, 44 p E" m° o' Y. c o R b' � y �,+•cg9 �ec^ 'S wopyoto E �'' o�-j `° �` Qc oh `' ocay.5. < w � o^ o9N °a000w �.vSf° ycc ^ cDn � +v Sa Rbo° 7 o- o o ° a � o ° ?,o ° � oon � oRooxo °off° ° ° a. G'orn � � y o r�'' o �o < o o'o apk�Y ° y ��'�$ o5°a• �'" G6• � RCO! o. 0. 0 C p.°,� t;, w aw wFo ° �•�� S•� .- E 5 O: N O' a O• C cn irt ._..._---- rno ° o � pE CZ ec 5'0e 0 5v o. , (/ o �n Er E a Q < ° ^ o ' fD `� R qqY C N". c p ^ Q �Q° CwE.C 5= �H eY•� f. / Y �p y N N 00 'yy3 .. A sSY� a � gwoySfiwiJF'i E C 7 E y M g (0 6. 4 ,•f �C c. E m Ay9gN r C M Od 0 p O pY co y O^ rnp �' a 5 d O A - tv a® �T gg _ w n s q p O a r ?i o' E ;� 5'?a y . E CoL:E 0 Q ° 00 0 5 Qo w 0 p 7 o C Em o o ' =,59 c C M n 6 . nm 0S :3. Fr 9 R e T C io C •N- N ^na M �: CD ►y "�' �i '1 i, Groot, o � � �. E � o.a ,': ° Ey e'" C I .a ® ,r .�. y a 1"a Fr Er 0 pw o a' a rn "I c r.•< y o o w p°+ R 9 ov y co c�e y£ i ' ,'4�• : t^ m n y o c o o I .' ' of e c �. o y a ooa o: °c rn 5 io £ G o ` .. tr n; Fo ° A m = ry'v w 5 y9 o. o g y c ., w I PJ `SL .•i ii 9 5 < e. $ c ° a` w a o c—o A �,'< �. . m co co 5 w E o p• g O^ �' O O to 5 ••„ a C. w�n N � fro � � I=• .^ f � S)' yi 1 k • �\'i ": E °' `< 5 0• `o " N ^ rt c ., °' _F 0. ,. y .rn \ „} , ;/ ,Y i/1. ,�• ` G%'/ rvy^tr' 0 0 oa � o � 5wo:o'pE °..; � oa 5 dE °Eo SsFrn odv P: a o S cy^o m H 5 5' a n o N^c o p o a yy 1],. I! ' n o R M,w ^ w5a � ooE Sn °' tiy'on 'o 5 y y �- :� :-•, to ., p - .+, n n � I� L��ry1 J. i ;J .I!.n �\, <: )i�kon. January 22, 1992 DEPARTMENT OF TRANSPORTATION HIGHWAY DIVISION Region 3 MR CHARLES TRACY 108 NURSERY ST Fn.FCODE- ASHLAND OR 97520 Dear Mr. Tracy: This will further acknowledge your letter- of November 2, 1991, requesting the installation of a traffic signal at the intersection of North Main Street (ORE 99) and Maple Street in Ashland. As promised, signal warrants were again investigated in order to determine if any of the Varrants required for signalization are met. The result of this most recent investigation still shows that none of the warrants required are met at this time. The accident analysis during this most recent investigation continues to show that the major problem is northbound left turning vehicles onto Maple Street being rear-ended on the highway. It is believed that the proposed left turn refuge project in 1993 will eliminate the majority of accidents now occurring at this intersection. Thank you again for your interest and e mcer•n in traffic safety, it is appreciated. Cordially, E7ames J1.ix Region Engineer ls, jjg:kdo:ras cc: Steve Hall Ashland Traffic and Safety Commission Mike Anhorn 1128 3099 NE Diamond Lake liled. PO Box 1128 Roseburg, OR 97470 (503) 440-3399 FAX (503) 440-3465 734-1821)(4-1)1) TO ASHLAND PLANNING DEPARTMENT, CITY HAI.LT 20 EAST MAIN, ASHLAND, OREGON 97520 IN ORDER TO INSTALL THE NEEDED BYPASS, AND MAKE THE SHOPPING CENTER MORE ACCESSIBL$ TO CUSTOMERS FROM ALL PARTS OF ASHLAND, PLEASE CONSIDER THE FOLLOWING ALTERATION OF THE ORIGIONAL PLAN. THE TWO STORES BUILDING ON THE SOUTH=*EST COINER, MUST BE MOVED TO THE NORTH-WEST CORNER. THIS CHANGE SHOULD HELP CLINCH THE DEAL FOR A TRAFFIC LIGHT, HELP SOLVE THE TRAFFIC HAZARD, PROVIDE A SAFE AND SHORT ROUTE TO THE HOSPITAL FROM ALL DIRECTIONS, MAKE IT EASY AND SAFE TO ENTER AND EXIT FROM EITHER NORTH 'MAIN OR MAPLE STREETS; MOREOVER, HELP EASE CONGESTION IN THE PLAZA AND CENTERAL ASHLAND. A LITTLE FORESIGHT CAN PICTURE THE MANY ADVANTAGES, WHICH CAN PREVENT REGRETS AND FILL THE FUTURE WITH SATISFACTION FOR ALL CONCERNED. RIGHT NOW THIS CAN BE ACCOMPLISHED WITH MINIMUM EXPENSE AND LITTLE EFFORT . PLEASE CONSIDER THIS PROPOSAL AT THE PUBLIC HEARINGS IN RESPECT TO THE ASHLAND USE ORDINANCE TO BE HELD BEFORE THE ASHLAND PLANNING COMMISSION. IMPORTANT BUT MINOR REVISION OF ORIGIONAL MAP BY APPLICANT: CLIFF CURRY. Minor Change suggested by Charles Tracy .for residents interested in promoting THE BEST OF THE VERY BEST right here in ASHLAND, OREGON. p IT - � �` C /f`\.�'• ;/;,�I II II Ii.�II T�.ia'�flil llll �I 1 I'� �l F, `) ( '� �I ,.....:. ZO:;E O \ - . FACLITY TENT ' r COI TAGE \ 1.) ar 1 i I { _ S 51, E9 � VICINITY MAP atTYT cn ,. N rMAIN STREET. { THIS PROPOSAL FOR TWO STORES RECTANGLE BUILDING MAY FACE IN ANY DIRECTION. �� PLANNING ACTION 92-136 is a request for Site Review and Conditional Use Permit for a 119 unit retirement (assisted living) facility located on the east side of North Main Street near Maple Street. Comprehensive Plan Designation: Employment; Zoning: E- 1; Assessor's Map #: 5DA; Tax Lots: 1100, 3900, 4000, 4100, 4200, 4300. APPLICANT: Cliff Curry Aemorandum ?4f60+ Tune 21, 1994 Honorable Mayor and City Council Aram: Brian L. Almquist, City Administrator $UbjEtt. Salary Comparisons for Department Managers For a number of years, the City has maintained its salary levels for department heads within 5% of the Pacific Coast average for cities with populations of 10-25,000. This is based on the philosophy that when a department head is to be replaced, our recruitment area would encompass the states of Alaska, California, Oregon and Washington. The exceptions to this would be the Electric Utility Director whose salary is kept at about 10% above the Operations Superintendent, who in turn is kept at about 20% over the Lead Line Worker union scale; and the Finance Director whose position is more complex than most cities between 10-25,000 and thus, is closer to the average of cities with a population of 10-50,000. The following is a comparison of these positions: Average Ashland Percent - - Position Title 10-25m Ranee Difference Planning Director 61648 56292-63324 (+2.7) Chief of Police 62089 58548-65856 (+6.1) Fire Chief 60560 56292-63324 (+4.6) Finance Director 64591 56292-63324 (-2.0) (58253 Cities 10-25m) Public Wks Director 62189 56292-63324 (+1.8) Asst. City Admin. 62652 56292-63324 (+1.1) City Attorney n/a 58548-65856 For the position of City Administrator, it would be appropriate to use either the average for all Pacific Coast Cities or the average for cities with a population of 10-50,000. Here is how Ashland's salary compares: City Administrator Average of all cities 83924 Ashland . 85860 Percent difference +2.3% Average of Cities 10-50,000 86062 Ashland 85860 Percent difference -0.2% I believe the second comparison is more appropriate due to the size and complexity of Ashland's budget and operation. It is also significant that I have been here in my position for nearly 24 years whereas the average tenure is about 4.5 years. t�tti,Mnt.igs�.�