HomeMy WebLinkAbout1994-0705 Council Mtg PACKET I_portant: Any citizen attending Council meetings may speak on any item on the agenda, unless it is the
subject of a public hearing which has been closed. If you wish to speak, please fill out the Speaker
Request form located near the entrance to the Council Chambers. The'Chair will recognize you and
inform you as to the amount of time allotted to you. The time granted will be dependent to some extent
on the nature of the item under discussion, the number of people who wish to be heard, and the length of
the agenda.
AGENDA FOR THE REGULAR MEETING
ASHLAND CITY COUNCIL
July 5, 1994
I. PLEDGE OF ALLEGIANCE: *5:00 p.m., Civic Center Council Chambers
(Note time change from 7:00 p.m. to 5:00 p.m.
II. ROLL CALL
M. APPROVAL OF MINUTES: Regular Meeting of June 21, 1994.
IV. CONSENT AGENDA:
1. Minutes of Boards, Commissions and Committees.
2. Monthly departmental reports - June, 1994.
3. City Administrator's Monthly Report - June, 1994.
4. Adoption of findings of fact, conclusion and order for PA #94-057, a conditional use permit
and site review for an electrical substation on Mountain Avenue (City of Ashland, applicant).
V. PUBLIC HEARINGS:
1. Proposed adoption of revised water rate schedules.
VI. PUBLIC FORUM: Business from the audience not included on the agenda (limited to 3 minutes per
speaker and 15 minutes total).
VII. UNFINISHED BUSINESS:
1. Staff report on recommendation on administration of low-income heating assistance program.
2. Report from City Attorney on application of ADA to proposed pedestrian walkway on Clark
Avenue (PA #94-056, Don Greene , applicant).
3. Set date for study session for sewage treatment alternatives.
VIII. NEW & MISCELLANEOUS BUSINESS:
1. Letter from Arthur Anderson and Chris Wood requesting that City Council overturn Parks &
Recreation Commission rule regarding drumming and amplified instruments in Lithia Park.
2. Letter from Brent Thompson requesting permission to sandblast building exterior in the
downtown area between 12 midnight and 9:00 a.m.
i\
3. Letter from Glen M. Ward requesting reconsideration of agreement to exchange access
easement relocation on city-owned land for City water connection.
IX. ORDINANCES. RESOLUTIONS & CONTRACTS:
1. Second reading by title only of "An Ordinance establishing a Municipal Electrical Program
for the Administration and Enforcement of the Electrical Code".
2. Second reading by title only of "An Ordinance amending the franchise with TCI Cablevision
regarding PEG access fee".
3. First reading by title only of "An Ordinance adding Section 15.04.110 to the Ashland
Municipal Code to adopt Oregon park trailer installation standards, recreational vehicle
accessory structure and accessory building standards and Oregon recreational vehicle siting
standards; providing for the issuance of permits and the collection of fees.
4. Reading by title only of "A Resolution adopting Water Rate Schedules pursuant to Section
14.04.030 of the Ashland Municipal Code".
5. Reading by title only of "A Resolution adopting a Transportation and Storm Drain Utility
Rate Schedule pursuant to Section 4.26.020 of the Ashland Municipal Code". sewer rate
schedule adopted in Resolution 94-03 by providing a sewer rate for commercial, industrial
and governmental users who do not receive City water."
6. Reading by title only of "A Resolution authorizing the acquisition of an easement for the
purpose of construction of the Ashland Municipal Airport tie-down apron expansion and taxi-
way connector".
X. OTHER BUSINESS FROM COUNCIL MEMBERS
XI. ADJOURNMENT
MINUTES FOR THE REGULAR MEETING
ASHLAND CITY COUNCIL
June 21, 1994
CALLED TO ORDER
The meeting was called to order at 7:08 p.m. by Mayor Golden. Councillors Reid, Winthrop, Laws, and
Arnold were present. Councillors Acklin and Hauck were absent. Councillor Hauck arrived at 7:40 p.m.
APPROVAL OF MINUTES
Councillor Winthrop corrected motion under item #4 of New and Miscellaneous Business to-reflect that
crosswalk from Sherman to Wightman would nol be painted in a block configuration.The Minutes of the
Regular Meeting of June 7, 1994 were then accepted as amended.
CONSENT AGENDA
1. Minutes of Boards, Commissions and Committees.
2. Monthly departmental reports - May, 1994.
3. Authorization for Mayor and Recorder to sign easement relocations at Ashland Municipal
Airport.
4. Approval of Disadvantaged Business Enterprise (DBE) Policy at Ashland Municipal Airport.
5. Approval of City of Ashland Operating Plan for Electrical Program.
6. Memorandum from Public Works Director regarding sludge disposal and odor control update.
7. Authorization for Mayor and Recorder to sign renewal of contract with Oregon Heat for low
income heating assistance.
8. Memorandum from City Administrator regarding engineering study of City Hall for
earthquake protection.
Items.#3, 6, 7, and 8 were moved from Consent Agenda to New and Miscellaneous Business. Item #5 was
moved to Ordinances, Resolutions and Contracts. Councillors Arnold/Reid m/s approval of Items #1,2,4.
Voice vote all AYES.
PUBLIC HEARINGS
1. PA #94-056: Request for Outline Plan, Final Plan and Site Review approval fora 4-lot, 9-unit
Performance Standards Development located at 1680 $iskiyou Boulevard. Also request for a
zone change from Commercial (C-1) to Multi-Family Residential (R-2). Comprehensive Plan
Designation: Commercial; Zoning: C-1; Assessor's Map #. 15AB; Tax Lot: 8300 (Applicant:
Don Greene).
Mayor Golden outlined Land Use Public Hearing procedures. Ex Parte: Councillor Reid made a site visit.
Councillors Laws and Arnold drove by the site.
Public hearing was opened at 7:20 p.m.
Senior Planner Bill Molm presented information on requests. Planning Commission has reviewed requests
and recommended approval with 13 conditions. Condition 14 was added to provide criteria for an
archeological survey to be made at the rear of the site. Councillor Winthrop asked that an additional
(r.621-94.mim pg.1)
condition be added to include language that 3 of the 9 units will meet Affordable Housing guidelines
adopted by Resolution.
Applicant Don Greene, 375 Normal Avenue, advised Council that he had met with neighbors who were in
favor of the re-zoning. Applicant requested that the pedestrian walkway noted in Condition 13 not be
dedicated to public easement. This would allow the Owners' Association more control over the area.
Those speaking in favor:
Brent Thompson, PO Box.201, spoke in favor of the requests. He wasor of releasing the condition of .
the dedicated pathway and allowing the applicant to retain control of pathway.
No one spoke in opposition.
Council discussed dedication of pedestrian walkway issues. If public,ADA compliance may be mandatory.
Important to provide public with connecting walkways between neighborhoods. Should focus on how to
make pedestrian walkways accessible to public. In rebuttal, Applicant asked that Council consider
exempting ADA compliance if pedestrian walkway is not dedicated to public easement.
Public hearing was closed at 7:58 p.m.
Councillors Winthrop/Laws m/s adopt,PAl/94-056 with 14 conditions proposed in staff addendum, adding
one condition to include wording that 3 of the 9 units will be covered under the Affordable Housing
Ordinance. Roll call vote: Laws, Reid, Hauck, Winthrop YES; Arnold, NO.
Motion passed.
PUBLIC FORUM: Business from the audience not included on the agenda (limited to 3 minutes per
speaker and 15 minutes total)..
No one spoke. .
NEW & MISCELLANEOUS BUSINESS
Consent Agenda item #7. Authorization for Mayor and Recorder to sign renewal of contract with
Oregon Heat for low income heating assistance.
City Administrator Brian Almquist reviewed the contract. Councillor Hauck requested language be included
in Agreement stating program would be administered from Ashland. Councillor Laws suggested the
program be handled by the City with Senior Program staff administering the requests.
Almquist noted problems with duplicate assistance payments occurring in the past. By keeping the
disbursements under the jurisdiction of one entity, duplications are minimal. John Williams of ACCESS
advised Council that it is best to have one agency handle assistance requests and payments. However, he
reported that it would be possible to keep the assistance process within the City of Ashland and Access
would offer their support to our City staff.
(r.621-94.min pg.2)
Senior Program Director Sharon Laws reported that the Senior Program Board had not yet been approached
with the plan to administer this assistance program, however, she would be able to review the proposal
with them soon.
No action was taken by Council on Oregon HEAT agreement renewal. Council requested Staff return with
their proposal and recommendations on an in-house program.
1. Acceptance of supplementary reports from Wastewater Plant consultant on wetlands and soil
treatment systems.
Director.of Public Works Steve Hall presented memorandum requesting Council's acceptance of letter
reports from consultants, finalize the Facili Plan, an ectfdate and time for a study session. .
Laws/Arnold m/s to have `staff gathepilte information that is not y�e and present at the July 5
meeting. A study session may be set at that time.
2. Set date for Study Session for sewage treatment options (suggested: 6/23, 6/28 or 6130).
See item 1'above.
3. Authorization for Mayor and Recorder to sign easement relocations at Ashland Municipal
Airport.
Discussion was held on assigning priorities to selling water outside City limits vs.
need for easement relocation. Council concerned that precedent will be established for future: water sales to
properties outside City limits.
Director of Public Works Steve Hall advised Council that future development plans of airport property
depend,on development along•established easement to Ward's properties. Councillor Laws stated the City's
water conservation plan was developed.with anticipated growth figures, but did not anticipate selling-water
to outside properties. Councillor Reid stated City would have no control over how much water.was used by
the properties outside City Limits and would allow requests by others. Councillor Arnold stated it was
important not to extend water rights unless it was a particularly extreme case. Mayor Golden stated the .
future development of the airport is important, but we should not sacrifice City residents' water.
Hall outlined a rough sketch of the proposed easement relocation and stated that if the proposal was not
accepted by.Council, the City would probably proceed with condemnation procedures on the present
easement. Future plans would include airplane tie-downs being installed along the current easement which
is an unpaved, gravel road. The undeveloped parcel next to Ward's properties will include a paved
easement road. Hall said timing was important due to an FAA grant for the development being released in
October with bids needing to be received within 45-60 days of the grant award.
Council requested staff to pursue other avenues, including condemnation process.
(r.621-94=ia pt.3) -
6. Memorandum from Public Works Director regarding sludge disposal and odor control update.
Director of Public Works Steve Hall reviewed the information contained in his memorandum. Councillor
Reid asked if he had information on a product called Rock Flour. Hall stated he was still investigating the
product.
An advertisement has been run for sludge disposal sites and one individual has responded. That person still
needs DEQ approval before the City will be able to dispose sludge at that site.
8. Memorandum from City Administrator regarding engineering study of City Hall for
earthquake protection.
City Administrator Brian Almquist reported to Council that 3 bids had been received on the RFP.
Information from the study should be ready by August. '
Councillor Laws stated the same information should be gathered on Hillah Temple, too. Almquist stated
that had not been part of the RFP, but he would explore that with Miller-Gardner, Inc.
ORDINANCES RESOLUTIONS & CONTRACTS
1. Second reading by title only of "An Ordinance amending Chapter 6.28 of the Ashland
Municipal Code with respect to taxicab license investigation and inspection fees."
Councillors Arnold/Hauck m/s adoption of Ordinance No. 2735. Roll call vote: Laws, Reid, Hauck,
Winthrop, Arnold YES.
2. Second reading by title only of "An Ordinance amending Chapter 14.06 of the Ashland
Municipal Code regarding water curtailment measures."
Councillors Hauck/Arnold m/s adoption of Ordinance No. 2736. Roll call vote: Laws, Reid, Hauck,
Winthrop, Arnold YES,
3. Fast reading by title only of "An Ordinance establishing a Municipal Electrical Program for
the Administration and Enforcement of the Electrical Code."
Councillors Arnold/Hauck m/s passage to second reading. Roll call vote: Laws, Reid, Hauck, Winthrop
Arnold YES.
Consent Agenda Item #5 moved here. Approval of City of Ashland Operating Plan for Electrical
Program.
Councillors Hauck/Laws m/s adoption of Resolution No. 94-39. Roll call vote: Laws, Reid, Hauck,
Winthrop, Arnold YES.
(r6-21-94.mm pg.4)
4. Fust reading of "An Ordinance amending the franchise with TCI Cablevision regarding PEG
access fee".
City Administrator Brian Almquist advised Council of suggested amendment to Ordinance requested by TCI
Cablevision.
Councillors Laws/Wmthrop m/s passage to second reading. Roll call vote: Laws, Reid, Hauck, Winthrop,
Arnold YES.
Councillors Amold/Hauck m/s amend Ordinance to change effective date to August 1 and add an
emergency clause. Roll call vote: Laws NO, Reid, Hauck, Winthrop, Arnold YES.
5. Reading by title only of "A Resolution amending the sewer rate schedule adopted in Resolution
94-03 by providing a sewer rate for commercial, industrial and governmental users who do not
receive City water."
Councillors Arnold/Reid m/s approval of Resolution 94-40. Roll call vote: Laws, Reid, Hauck, Winthrop,
Arnold YES.
6. Reading by title only of "A Resolution transferring appropriations within the 1993-94 Budget."
Councillors Amold/Hauck m/s adoption of Resolution No. 94-41. Roll call vote: Laws, Reid, Hauck,
Winthrop, Arnold YES.
7. Reading by title only of "A Resolution amending the Pay Plan for Management and
Confidential employees for Fiscal Year 1994-95."
Councillors Arnold/Reid m/s passage of Resolution No. 94-42. Councillor Laws declared himself having a
possible conflict of interest.Roll call vote: Reid, Hauck, Winthrop, Arnold YES. Laws abstain.
8. Reading by title only of "A Resolution regarding membership in the City/County Insurance
Service Trust property self-insurance pool."
Councillors Amold/Hauck m/s adoption of Resolution No. 94-43. Roll call vote: Laws, Reid, Hauck,
Winthrop, Arnold YES.
OTHER BUSINESS FROM COUNCIL NUMERS
1. Winthrop asked for group in audience to discuss their issue.
Daniel Rueff stated he wanted to talk to Council about the safety of Ashland children. Councillors
Wmthrop/Laws m/s to place item on agenda. Voice vote: Laws, Reid, Winthrop AYES; Arnold NO;
Hauck absent.
(r.6.21-94.mk pe.5) '
Daniel Rueff read a statement to Council describing incidents that occurred recently in Lithia Park and the
Plaza involving youth from Ashland and a barbecue he held on the Plaza that was interrupted by Police and
Fire employees encouraging them to extinguish the barbecue fires.
Councillor Winthrop requested a report on the incidents from Captain Daymon Barnard who was in the
audience. Councillor Laws stated he felt this was an administrative issue and should be handled as such by
Mr. Rueff and not discussed in Council forum. Councillor Arnold stated that the laws implemented by the
Police Department are issues the Council deals with and the Council has a duty to inquire into it further.
Mayor Golden suggested the Police Department have an opportunity to prepare their responses to Mr.
Rueff's statements.
2. Susan Reid reiterated the change of time for the next Council meeting on Tuesday, July 5,
from the normal time of 7:00 p.m. to 5:00 p.m. to accommodate the Grand Opening
ceremonies of the Pacific Northwest Museum of Natural History.
ADJOURNMENT
Mayor Golden adjourned the meeting at 10:00 p.m.
Nan E. Franklin, Recorder Catherine M. Golden, Mayor
(r.6-21-94.mm pg.6
June 30, 1994
M E M O R A N D U M
TO: Honorable Mayor & City Council
FROM: Brian L. Almquist, City Administrate✓
SUBJECT: Monthly Report - May/June 1994
The following is a report of my principal activities for the
past two months, and a status report on the various City projects
and Council goals for 1994-95.
I. PRINCIPAL ACTIVITIES:
1. Attended monthly Cable Access Commission meeting at SOSC.
2. Met with Planning Director, Public Works 'Director and
Kelly Madden on proposed expenditure of CBDG funds.
3 . Attended staff meeting of Building Division.
4. Attended monthly meeting of Ashland Chamber of Commerce
Board of Directors.
5. Met with Dr. John Daggett to discuss their proposal for a
joint acquisition of open space/future school site.
6. Attended monthly RVCOG Administrator's meeting in Central
Point.
7. Participated in all-day interview session for the
Assistant City Administrator position at Ashland Hills.
S. Met with 3 finalists for the above position on the
following day, all day.
9. Met with Finance Director, City Attorney and PW Director
to determine whether our Utility fees met "Son of 5" tests.
Determined that changes are needed to the Storm Drain Utility
policy.
1
10. Met with Building Official to review preliminary draft
of ADA barrier removal plan. Approved by Council at June 7
meeting.
11. Met with Jim Gladden, Rogue River Forest Supervisor
regarding Ashland Watershed issues and for an update on their
plans for relocating the District office now on Washington
Street.
12. Met with Lon Mills, our labor consultant to review
upcoming meeting with arbitrator of Fire dispute to discuss
interpretation of award.
13 . Met for coffee on two occasions with individual Council
members.
14. Met with PW Director and Finance Director to discuss
water rate adjustment options and upcoming Bond sale.
15. Coordinated meeting with individuals working on data
base for revision of Storm Drain Utility fee.
16. Attended meeting of Rogue Valley Civic League Research
Committee in Medford.
17. Attended dedication ceremony for new water play facility
at Garfield Park.
18. Participated in all-day "table top" emergency planning
session at Ashland Hills to meet FERC requirements.
19. Attended Chamber of Commerce meeting on Panhandling.
20. Met with Sharon Laws and Councillor Hauck regarding cuts
in STEP funding by RVTD to taxi discount program.
21. Met with Mary Lee Christiansen, our delegate to SOEDD
and SOREDI, regarding our elimination of budgeted dues for
SOREDI. SOEDD and SOREDI have been combined, and our lack of
participation could mean the City will not qualify for Federal ED
funds. She will approach City Council to request
reconsideration.
22. Attended Study Session with Parks Commission and Golf
Course consultant to review options for managing Oak Knoll golf
course.
23. Attended all-day meeting in Salem of LOC Finance and
Taxation Committee.
2
24. Met with a Larry Roven and friend regarding their push
to get a designated area in a park for dogs. They may approach
Council to override Parks Commission rules.
25. Met with Parks Director, City Attorney and Police Chief
regarding problems with drumming in the Park. The main proponent
may approach Council to ask for an override of Parks Commission
decision to ban drumming in parks.
26. Met with Paul Hwoschinsky of League of Women Voters
regarding their report on the "homeless" situation in the city.
27. Met with Ruth Bennett, the new BPA Lower Columbia area
manager.
28. Attended meeting in Medford regarding retaining a
consultant on a proposed computer-aided dispatch system for all
Valley agencies.
29. Took a much-needed 3 1/2 week vacation to Europe in late
May and the first few days of June.
STATUS OF VARIOUS CITY PROJECTS:
1. Electric Substation. Construction of the substation
began on May 23 , and is expected to be completed by October 1,
1994. The Planning Commission approved the CUP at a hearing on
April 12 by a vote of 7-0 with one abstention. On appeal on June
5, the City Council voted to uphold the Commission. Once our
findings are adopted, there is a 20 day period for an appeal to
LUBA.
2. Open Space Program. Ken and I are looking into the
acquisition of the 40 acre SOSC Perrozi tract, and the granite
pit above Lithia Park. We are also looking into two 20 acre
parcels in the interface and a large tract on the North end of
town.
3. Wetlands Study. The 20/50 Committee is continuing its
work to facilitate a basinwide solution to water quality and
quantity. We are also awaiting reports from the State Water
Resources Dept.on water availability, and the Dept. of Fish and
Wildlife on the effects on fish production and habitat.
4. Forest Fire Management Protect. This past Winter we
nearly completed the work recommended on the project list from
McCormick and Associates. We have one more Winter of work to do
before dedicating the land to the Parks Commission for
maintenance.
5. Capital Improvement Plan. In light of the recently
commissioned engineering study on seismic retrofitting City Hall
3
and other cost data, we will postpone a public presenation on the
overall plan until Fall.
6. Office Addition at Civic Center. Working drawings and
specifications have been completed. All action has been
postponed pending completion of final cost reports on the Ad Hoc
Committee's recommendations.
7. Cable Access Funding. The FCC lifted the freeze on rates
and fees on May 15. TCI is willing to honor its agreement and
advance a portion of the PEG fee within a few weeks. They will
begin collecting a 50 cent PEG fee in August after notifying all
Ashland subscribers.
III. STATUS OF COUNCIL GOALS (Uncompleted items) :
1993-94:
1. Deal more effectively with public/media issues. The City
Council agreed to become more active in writing guest editorials
and in responding to letters to the editor. (Ongoing)
2. Review personnel policy effectiveness. The Council
directed a review of our present employee evaluation process,
training, and overall personnel policies. (A committee of middle
management personnel has been reviewing the last issue, and I
hope to report to the Council on this soon)
1994-95:
1. Resolve A.D.A. requirements, including giving
consideration to back wall defects and full accessibility for
City Hall and Engineering offices. A recommendation on barrier
removal was presented to the Council on June 5 and adopted. The
94/95 CBDG budget appropriates $22,500 per year for these
projects. We are to do the items most beneficial to the
handicapped first. The plan will take about 8 years to complete.
2. Form Ad Hoc committee to develop strategies for improved
two-way communication between citizens and the Council. Mayor,
Councilor Laws and City Administrator are to meet to formulate a
committee.
3. Council meeting scheduling. On April ,5 we began our six
month experiment with a 7:00- 10:00 meeting with only one half
hour extension to 10:30; roll over uncompleted items to next
meeting; have additional meeting on 4th Tuesday for items still
uncompleted after second meeting. Council also agreed to curtail
discussion by Mayor/Councilors during public input on agenda
items; and to increase opportunities for informal discussion
between Council meetings.
4
4. Revise Land-use procedures to enhance use of neighborhood
Problem solving and mediation. Draft being prepared by City
Attorney.
1994-95 NOTES TO STAFF (Uncompleted items) :
1. Instructed Planning Director to continue exploring zoning
provisions which encourage cottage industries. (Study session
held with Planning Commission with proposed amendment to follow)
2. Instructed City Administrator to investigate the status
of the Railroad property; i.e. clean-up, availability for
purchase, etc.
3. Directed City Attorney to develop proposals to streamline
the appeal process in Land-use cases. (The Planning Commission
reviewed a discussion draft at its study session on April 26.
City Council should expect their recommendation after July 1)
6. Asked City Administrator to check into red/yellow/green
light system for public input at meetings.
Brian L. Almquist
City Administrator
BA:ba
5
ASHLAND HISTORIC COMMISSION
Minutes
June 8, 1994
CALL TO ORDER
The meeting was called to order by Chairperson Jim Lewis at 7:35 p.m. Members present
were Jim Lewis, Terry Skibby, Steve Ennis, Chloe Winston, H.L. Wood, Larry Cardinale,
and Bill Harriff. Also present were Associate Planner Mark Knox and Secretary Sonja
Akerman. Casey Mitchell and Keith Chambers were absent.
APPROVAL OF MINUTES
Winston moved and Wood seconded to approve the Minutes of the May 4, 1994 meeting
as submitted. The motion passed unanimously.
CEMETERY NOMINATION
Kay Atwood presented the nomination of Ashland area cemeteries to the National Register
of Historic Places. She explained the first third of the nomination consists of the historical
context and includes five cemeteries in the Ashland area that would be eligible for National
Register status. The context proves the viability for the Hill-Dunn Cemetery, Mount Vernon
Cemetery,Hargadine Cemetery,Ashland Cemetery and Mountain View Cemetery. Because
of the limited amount of funding available, she chose to submit nominations for the two
largest ones -- Ashland Cemetery and Mountain View Cemetery. It will be possible to
submit nominations for the other three at a later time. She has submitted the original
nomination and photographs to the State Historic Preservation Office. It will be heard by
the State Advisory Committee on Historic Preservation in September. Atwood said she was
appointed to this Committee last fall, but there should be no problem. She will represent
the City for this nomination and not vote. She related she worked with Elisabeth Potter,
from SHPO, and anticipates favorable results.
Atwood stated she has given copies of the nomination with thank-you letters to Mike Biondi,
who supervises the cemeteries for the City, and Parks employee Donn Todt, who identified
the trees in the two cemeteries. She said the Historic Commission now has an opportunity
to educate other City officials on the cemeteries and gravestone repair. No gravestone
markers are being made like the original ones. Modern markers are flat to allow for easy
maintenance. Since half of Mt. View Cemetery is more modern, she only included the six
acres with the gravestones.
The Historic Commission commended Atwood for her work on the nomination.
STAFF REPORTS
PA 94-067
Site Review
Van Ness Avenue
Dave Greene
Knox explained this application was administratively approved last month, but was called
up for a public hearing by a neighbor. The proposal is for a six unit apartment complex
consisting of three buildings with two units per building. The sidewalk will meander through
the property from Van Ness Avenue to the alley, where the parking area is located.
Although the design which was submitted lacks one parking space, Staff sees no problem
with rearranging the parking to add another space. The exterior of the three buildings will
consist of eight inch lap siding, composition roofing material and single hung vinyl windows.
Each unit will have an approximate 100 square foot open porch at the entry, extending
outward five and a half feet from the building. Knox noted the plans which were turned in
at the pre-app stage were quite a bit different because Staff had requested the applicant to
come back with plans that were more compatible with the area, which he did. The Review
Board commented it was pleased with the results.
Knox also said unit E would most likely exceed the solar access requirements, but with a
minimum change in the roof pitch, it could be approved. The Historic Commission would
review any changes before the building permits are issued. All units are similar in design
and orientation. Neighbors have expressed concern about the impact of the traffic off the
alley. Ordinance requires the alley be paved prior to issuance of a certificate-of-occupancy.
Overall, Staff believes this is a good project for the area.
Skibby questioned the impact on the adjacent property. Knox answered the buildings are
all one story and there will be a fence separating it from other properties.
Lewis questioned the solar problem. Knox said the applicant has submitted a letter
indicating he will change the roof pitch of unit E if necessary.
Wood asked about the right-of-way width of the alley and if it would need to be improved
to its full width. Knox said it is 16 feet and it will need to be paved the full width. Staff
is recommending it be paved from Heiman Street to the end of the property. Skibby asked
if the applicant could sign in favor of improvements. Knox stated the City's ordinances
require paved access to projects such as this. Also, because of the probability of Son of 5
passing, no LIDS will be allowed. Therefore, Staff is becoming more strict on paving
conditions. He also noted that if the alley is not paved, it could cause more problems with
the neighbors; if paved, there would be less dust. Staff will be recommending to the
Planning Commission the alley be paved. The Planning Commission makes the final
decision.
Ashland Historic Commission
Minutes
June 8, 1994 Page 2
Barbara Ross, 148 Central Avenue, stated she was the one who called this action up for a
public hearing. Her objection is to the parking slots on the alley. She lives at the corner
of Bush Lane and Central Avenue. Bush is very narrow at her property, and she feels the
additional 10-12 cars per day going by her house would cause too much dust. People cut
through there all the time, and she would like to see the alley closed. It just isn't wide
enough.
Harriff asked if it could be changed to one way toward Central. Knox said it is currently
one way toward Van Ness, and the conversion would need to be approved by the Traffic
Safety Commission. Harriff encouraged Ross to attend the Planning Commission meeting
to voice her concerns.
Skibby stated this will have a minimal impact on the streetscape. It will look like a single
family residence from Van Ness.
Lois VanAken, 140 Central Avenue, stated her major concern is the parking on the alley.
Currently, the major use of the alley is by pedestrians and children. She said it would seem
more natural to have the parking off Van Ness, which is more car oriented. There are many
garages and fences along the alley, and she doesn't know how it can be enlarged to 16 feet.
Her second concern is the aquifer that goes through her property and drains on the
applicant's property. She wants to make sure the proper engineering is executed to divert
the water so it will not be a problem. Dave Greene said he was aware of the wetland and
it will be accommodated.
Ron Davies, 171 Helman Street, said he is not opposed to the project, but he has alley
paving and access concerns. In the 22 years he has lived on Helman Street, traffic has
picked up. He said he feels the traffic has ruined front yards in the area so backyard use
has been encouraged. Most people are home 16 hours a day and would like to keep the
backyard areas as quiet as possible. If the alley is widened, it will wipe out the fence of his
rental (adjacent to his property), and a neighbor's hedge will be gone, creating a gaping
hole. Vegetation is a barrier, and when the alley is widened, it will all need to be cut for
vision clearance. Davies asked what would become of the water runoff from the paved
alley. He does not want pavement water in his garden, and the drainage has been screwed
up in the past. He also asked how hot will the backyards become when it is 100° with the
sun shining on the asphalt. He said he does not feel anything will be gained by paving 16
feet and that it would be better to have 12 feet. He believes 12 feet will accommodate a
fire engine.
Ennis stated that historically, the Commission has not been in favor of alley paving even
though Staff recommends it. He appreciates the neighbors' concerns and could not say he
would be in favor of parking off.the alley if he lived there. However, the applicant has been
working with Staff and he has been following recommendations and the ordinances.
Ashland Historic Commission
Minutes
June S, 1994 Page 3
i
Lewis commented the Historic Commission would rather see a nice streetscape as opposed
to a parking lot. Since the zoning is R-3, City ordinances dictate the alleys be used as
access.
Discussion followed on potential development and alley infill. Ennis and Harriff asked if
it would be possible to get a parking variance to reduce the number of spaces required.
Knox said it would be difficult to get approval, as it cannot be justified the alley is over
used.
Davies said he talked briefly with Bill Molnar about improving the alley with crushed rock.
It would be less expensive and would not ruin the character of the alley. He reiterated he
sees no advantage in widening the alley.
Wood stated he talked to an adjacent owner who has standing water under his house in the
winter. The water comes from North Main Street, and he wanted to make sure the
applicant was aware of this. He also asked if the units would have heat pumps. Dave
Greene said they would, and when asked if they would be shielded against the noise,
Greene said they would. In addition, he wanted to know if the units could use the parking
space on Van Ness. Knox said they could.
Ennis moved to recommend approval of the application as submitted, but to take exception
with the Staff recommendation to pave and improve the alley to 16 feet in light of
neighbors' objections and the historic integrity of the alley. Harriff seconded the motion and
it passed with all voting aye except Wood, who abstained because he is a resident of the
area.
PA 94-083
Conditional Use Permit
100 Alida Street
Leslie Foster
Knox explained the Conditional Use Permit is being requested for an addition to a non-
conforming structure (which is one foot off the property line). The same material will be
used and it will have the same roof design. Staff sees no problem with this application and
is recommending approval.
Wood stated that in the past, that structure has been used as a small rental unit. Knox
pointed out the Findings state the building will be used for storage only.
Winston moved to recommend approval of this action, with the stipulation it be used as an
outdoor storage shed. Skibby seconded the motion and it was unanimously passed.
Ashland Historic Commission
Minutes
June 8, 1994 Page 4
PA 94-086
Conditional Use Permit
91 Gresham Street
Kathleen Buffington
The applicant is proposing to convert her single family residence into a three-unit traveller's
accommodation. The owner/applicant will be living on the site. With the on street credit,
parking is adequate. This application complies with the criteria and Staff believes the house
is perfectly designed for a B & B. It is in a good location, has historic value and is a
wonderful resource.
With a motion by Skibby and second by Winston, it was the unanimous decision to
recommend approval of this application.
BUILDING PERMITS
Permits reviewed by members of the Historic Commission and issued during the month of
May follow:
201 Glenview Drive Mark Hill SFR'
586 East Main Street Kate Jackson Rebuild Porch
44 North Second Street Trinity Episcopal Church Stained Glass Window
325 "A' Street Golden-Fields Revision
252 East Main Street Marilyn McCurry Interior Remodel
19 Gresham Street Dave Werschkul Addendum to Remodel
124 Manzanita Street Casey Mitchell Remodel/Addition
338 "B" Street Mel Weishan Reroof
31 South Second Street Michael Gibbs Revision of Plans
228 "B" Street Pelton House B & B , Sign
35 Third Street Claudia Lively Real Estate Sign
37 Third Street Ashland Outdoor Store Sign
270 East Main Street Graven Images Gallery Sign
• Hrs =Commi n recommended disapproval
REVIEW BOARD
Following is the schedule (until the next meeting) for the Review Board, which meets every
Thursday at least from.3:00 to 3:30 p.m. in the Planning Department:
June 9 Lewis, Skibby and Wood
June 16 Wood, Winston, Skibby and Lewis
June 23 Winston, Skibby and Harriff
June 30 Skibby, Cardinale and Harriff
Ashland Historic Commission
Minutes
June 8, 1994 Page 5
OLD BUSINESS
Railroad Park
Bill Emerson presented his revised drawings of the east end of the new Railroad Park. He
explained the history display has been moved to the end to allow for the bike lane, which
is actually better because it will point to the actual Golden Spike area. Lewis agreed this
is a better location because of the panoramic view which covers the Oregon Trail territory.
Winston moved and Cardinale seconded to approve Emerson's new concept of the historical
display area. The motion passed unanimously. Lewis, Skibby, Winston and Harriff comprise
a committee which will meet to review more detailed plans.
National Historic Preservation Week
Winston reported the walking tours were very successful, as was the awards ceremony.
Harriff suggested mentioning those that were nominated but received no awards in addition
to the winners.
Seismic Retrofitting Brochure
Skibby stated at this point, he is waiting for Building Official Mike Broomfield to finish his
draft in order to see if there will be any negative impacts on historic structures.
Marker Repairs
Skibby said he has talked with Mike Biondi who told him the repairs are on hold until
September. Everyone agrees the markers are a liability when they are in need of
restoration. There are 150 markers that currently are in need of repair, so it is important
to keep communication open between the Commission and the City, especially with the
probability of National Register status. The City will have to accept the recommended
method of repair.
Harriff wondered if the Smithsonian or similar association conducted workshops on repair
of cemetery markers. Lewis said it was doubtful, however the Commission will watch for
such workshops.
Graffiti in Ashland
Wood reported he had talked with City Attorney Paul Nolte, Police Chief Gary Brown and
Mayor Cathy Golden. All indicated it may be a misdirected effort in trying to get an
ordinance such as this through the City Council. It is the feeling the Council perceives the
nuisance ordinance takes care of the problem and it would rather see fewer ordinances.
Wood stated he is willing to pursue this, but does not want to pursue a wasted effort.
Harriff suggested strengthening the existing laws. Wood stated that currently, in order to
Ashland Historic Commission
Minutes
June 8, 1994 Page 6
convict a person, he/she needs to be caught in the act. Harriff then suggested the
Commission educate the school children, as he is much more in favor of prevention.
Wood explained if graffiti is reported in the City now, the Police Department sends
someone out to remove it. Skibby stated perhaps the offender should be required to
remove the graffiti. Winston noted that certain stores do not sell spray paint to kids. Knox
added he has received information from SHPO on how to educate children, who take the
information home to their parents. He will make copies available for the Commission.
Wood said he would call the City Council members to find out if there would be support
for an ordinance before pursuing it further.
George Kramer's Memo
It was decided Kramer's memo should be tied in to SHPO's workshop, so it will be
discussed at that time.
NEW BUSINESS
Goal Setting/Orientation Meeting
It was decided to hold this meeting on June 29th.
SHPO Workshop
James Hamrick, Deputy Director of the State Historic Preservation Office, has volunteered
to come to Ashland to conduct a one-day workshop for the Historic Commission. Goal 5, .
design review and development along"A"Street will be discussed. The Commission selected
July 20th, 22nd and 27th as preferred dates. Members will be notified of the date.
Update on Grant (Historic District Infill)
Lewis reported he had talked to Planning Director John McLaughlin about the status of the
grant. It looks as though everything is on schedule and that public input will be sought in
August. This is another important reason to have the SHPO workshop before August.
(It was agreed to extend the meeting beyond 10.00 p.m.)
Meeting Time Change
It was decided to continue starting the meetings at 7:30.
ADJOURNMENT
The meeting adjourned at 10:10 p.m.
Ashland Historic Commission
Minutes
June 8, 1994 Page 7
ASHLAND PLANNING COMMISSION
REGULAR MEETING
MINUTES
MAY 10, 1994
CALL TO ORDER :
The meeting was called to order by Chairperson Barbara Jarvis. Other
Commissioners present were Cloer, Thompson, Carr, Bingham, Armitage, Powell,
Hibbert, and Giordano. Staff present were McLaughlin, Molnar, Knox, and Yates.
APPROVAL OF MINUTES & FINDINGS
April 12, 1994 - Hearings Board - Carr moved and Cloer seconded approval of the
Minutes and Findings.
Carr moved and Powell seconded approval of the following. Everyone voted approval
except Giordano who abstained.
April 12, 1994 - Regular Meeting
April 12, 1994 - Study Session
April 26, 1994 - Study Session
PUBLIC FORUM
Larry Medinger came forward and Jarvis thanked him for his study, hard work, and
expertise while on the Planning Commission for the past four years. He was
presented with a plaque and a gift.
Tom Giordano was welcomed as a new Commission member.
ELECTION OF OFFICERS
With the adoption of the revised by-laws, the elections will be
held in January, however, the by-laws have not yet been adopted. Thompson moved
to continue with the current set of officers for the next six months. Hibbert seconded
the motion and the Commission approved. Elections will be held in January.
Thompson wanted to remind the Commission to keep encouraging public input and
continue to be as welcoming and open as possible.
TYPE 111 PLANNING ACTIONS
PLANNING ACTION 94-056
REQUEST FOR OUTLINE PLAN, FINAL PLAN, AND SITE REVIEW APPROVAL
FOR A 4-LOT, 9-UNIT PERFORMANCE STANDARDS DEVELOPMENT LOCATED
AT 1680 SISKIYOU BOULEVARD. ALSO REQUEST FOR A ZONE CHANGE FROM
COMMERCIAL (C-1) TO MULTI-FAMILY RESIDENTIAL (R-2).
APPLICANT: DON GREENE
Site Visits and Ex Parte Contacts
Site visits were made by all Commissioners.
Thompson noticed that the parcel had a couple of trails next to it that
looked
heavily used.
Bingham noticed that the sign was down and that there was access to a
storm drain.
STAFF REPORT
The zone change from Commercial to R-2 involves only the rear portion of the
property. The Site Review is to construct three triplex structures. From Clark Street
the structures will have the appearance of one-story units. There will be a request
before the Council to vacate a 23 foot wide portion of Clark Street.
As per the Staff Report, the applicant appears to have met the Criteria for a Zone
Change and Site Review. This application provides an opportunity to consider the
upgrading of Siskiyou Boulevard, -therefore, Staff is suggesting the asphalt area
between Siskiyou Boulevard and the restaurant be removed (about 33 feet length x 24
feet wide) and that the area be landscaped. Outdoor seating could be incorporated in
that area. This would mean the loss of three diagonal parking spaces, however, there
would still be sufficient parking. Staff has recommended approval with the attached 11
Conditions, specifically Condition 2).
While the Parks Department was doing construction in Garden Way Park, they came
across some artifacts from the Shasta Indians. There may be another, permitting
process required for an architectural survey to be done before construction on the
proposed site.
ASHLAND PLANNING COMMISSION 2
REGULAR MEETING
MAY 10,1994
MINUTES
Thompson wondered what mechanism could be used to be certain that a pedestrian
pathway be provided on every possible application - in other words, so it is not
suddenly brought up at a meeting. He wants to make sure this path is not blocked
off. McLaughlin stated that a path has been discussed with the applicant throughout
the process. Armitage and Bingham both noticed children using the path for a play
area.
Staff showed a video of the site.
PUBLIC HEARING
DON GREENE, 375 Normal Avenue, applicant, said he tried to orient the units to Clark
Street and develop at a low density with low impact. The neighbors brought up the
need for the continued use of a pathway. He can use the storm drain easement for
the pedestrian link. There will be an 18 foot area between the units. The studio will
be rented out as affordable housing.
Greene further stated that they have been able to incorporate the large trees in the
development. The elm trees have been sick, but have been pruned and sprayed this
year.
Greene has no problem with the Conditions. He would like the Fire Department's
recommendation clarified with regards to residential fire sprinklers (Condition 3).
With regard to the removal of the asphalt and paving in front of Bento's, Greene does
not mind doing this, however, he would like to make this a contoured area, not
necessarily rectangular. He had a sketch that he presented to the Commissioners that
tied the area into the existing planter. He would like to be able to preserve one of the
parking spaces.
DON PAUL, intended to point out that the Fire Department has to have a hydrant, and
until a hydrant is installed and tested and meets flow requirement, they may not know
whether fire sprinklers are required or not. In other words, the hydrant installation will
be done before any combustible construction occurs, and if the flow is not enough,
the residential fire sprinkler will be required.
Cloer asked why. Greene wished to retain a parking space and Greene responded that
with the fast food restaurant there is high automobile turnover.
Armitage wondered if any consideration was given for lights and noise at the
apartments more exposed to Siskiyou Boulevard. Greene wanted any buffering to be
ASHLAND PLANNING COMMISSION 3
REGULAR MEETING
MAY 10, 1994
MINUTES
done with landscaping. The primary orientation of the studios are toward a courtyard
patio area.
DAVID BOYD, 2692 N. Pacific Highway, Medford, OR 97501, from Oregon
Department of Transportation submitted a written comment.
Staff Response t
Add a Condition 12 that the applicant obtain an Approach Road permit from ODOT.
Bingham suggested under Condition 3, the word "possibly" before
"interior sprinkler system".
Molnar said Staff is not locked into a rectangular landscaped area in the area along
Siskiyou Boulevard. If one parking space can be retained, Molnar suggested the
space be screened.
DON GREENE, in rebuttal, said he does not have a problem extending the
landscaping out.
COMMISSIONER DISCUSSION AND MOTION
In an advisory vote, Hibbert moved to approve the zone change, stating it had met the
criteria. The motion was seconded and all Commissioners approved.
Under approval of the Site Review, Thompson recommended adding Condition 12,
that the applicant obtain an Approach Road permit from ODOT. Add Condition 13
that, due to apparent pedestrian easement, a pathway or walkway open to the public
be maintained through the property, signed as follows: "Passage at one's own risk".
Giordano has a problem with the parking lot. The pedestrian path should link to
Siskiyou Boulevard. The first parking space on Siskiyou Boulevard should be
eliminated. He is concerned about the circulation of the drive-thru through the
residential parking lot. He would like to see better landscaping provided.
RE-OPEN PUBLIC HEARING
DON GREENE said all diagonal spaces are existing. The parallel spaces are new. He
pointed out that traffic will be minimal between the commercial building and the
proposed apartments.
ASHLAND PLANNING COMMISSION 4
REGULAR MEETING
MAY 10,1994
MINUTES
COMMISSIONERS DISCUSSION AND MOTION
The Commissioners came up with several ideas for redesigning the parking area but
decided it should be looked at more thoroughly. McLaughlin said Staff could work
with the applicant on a new design of the parking area and work on the front
landscaped portion.
Jarvis asked the applicant if he would extend the 120 day limit for approval and
Greene said he did not wish to do so. Even though the zone change could move
ahead to the Council, Greene thought the Council would prefer to see the entire
project.
Thompson moved to approve Planning Action 94-056 with the additional wording on
Condition 2 that the applicant work with Staff on the final details of the site plan,
addressing the removal of the asphalt area in front, pedestrian routing through the
project, traffic flow and parking. If an agreement cannot be reached between Staff
and the applicant, the application will be continued or returned to the Planning
Commission. The Zone Change has been unconditionally approved. Condition 1 is
unchanged. Condition 2 has been rewritten. Condition 3 has been rewritten.
Conditions 4, 5, and 6 remain the same. Conditions 7, 8, 9, 10 and 11 remain the
same. Add Condition 12 (ODOT). There is no need for Condition 13. The motion
was seconded and approved with Hibbert voting "no".
PLANNING ACTION 94-081
REQUEST FOR A SITE REVIEW TO CONSTRUCT A 114-UNIT RETIREMENT
FACILITY LOCATED ON THE EAST SIDE OF NORTH MAIN STREET, OPPOSITE
THE MAPLE STREET INTERSECTION. ALSO REQUEST FOR A ZONE CHANGE
FROM EMPLOYMENT (E-1) TO HEALTH CARE (HC) AND MODIFICATION OF
DETAIL SITE REVIEW ZONE BOUNDARY.
APPLICANT: CLIFF CURRY
Site Visits and Ex Parte contacts
Cloer had a site visit and talked with Jack Morris
talked about traffic concerns. Cloer too has concerns with traffic. He was
almost rear ended while turning into Dr. Epstein's lot.
Thompson abstained because he is a neighboring property owner.
Carr had a site visit.
Bingham had a site visit and noticed the proximity of the property to the railroad
tracks. He noted that the traffic turning left from Maple Street to North Main
had to wait a long time (at 6:05 p.m.). If it was during rush hour, it would be a
ASHLAND PLANNING COMMISSION 5
REGULAR MEETING
MAY 10,1994
MINUTES
very long wait.
Armitage had a site visit and when leaving the property, he had to turn right and
find a place to turn around and come back, instead of turning left to begin with.
He had an ex parte contact with someone and discussed where the property
line was in relationship to this person's property. He also had a phone
conversation with Mary Gardiner and discussed the meeting process, not the
action. G
Powell made a site visit and looked at the property from the Epstein lot. She
noticed an area of cattails and red-winged blackbirds. She wondered if it was a
wetland area. She received a letter from Debbie Miller but did not bring it with
her to the meeting.
Hibbert had a site visit.
Giordano had a site visit and met with John McLaughlin and a staff person from
RVTD. He is working on a design for the bus stops.
Bingham read a letter from Debbie Miller into the record.
Powell said the substance of her letter from Miller was similar to that of
Bingham's. Miller thought the proposed application had an institutional look
and she is concerned with traffic, zoning and density. She hoped the
Commission would not be emotional in the desire to have something like this
for Ashland.
A letter from Don Cowan was read into the record.
The letter from Charles Tracy to Barbara Jarvis and a copy of the article in the Daily
Tidings were read into the record.
STAFF REPORT
The property for the proposed facility is located opposite the Maple Street intersection
and is approximately 4 acres in size. The application involves the construction of a
114-unit congregate care facility. The total square footage will be 90,000 square feet
of gross floor space and will consist of six buildings. Three of the larger buildings will
be connected by an enclosed walkway. The buildings along North Main will be one-
story. Access to the development will be via a 20 foot wide driveway to the site.
The applicants have provided evidence that there is a public need for this type of
housing to support their request for a Zone Change (E-1 to HC). This project
complies with all the standards except it's considered one structure because of the
walkway connections. The applicants believe the area should not be in the Detailed
Site Review Zone since the requirement was written for commercial and industrial
purposes.
ASHLAND PLANNING COMMISSION 6
REGULAR MEETING
MAY 10,1994
MINUTES
The design materials have a residential flavor. The Historic Commission was
supportive. An effort has been made by the applicant to break up the design with
gables and dormers.
There is information in the packet with regard to public facilities and the intersection of
Maple and No. Main. A widening of North Main Street which would include a;left hand
turn lane and a widening of the curb radius where the BP station was located is being
planned.
At this point, there is an irrigation ditch running across the property. The applicants
have proposed to relocate the ditch and incorporate a water feature as part of the
relocation. Some type of on-site retention of storm water may need to be added.
There have been some comments from the neighbors regarding building height. The
project will be roughly four stories in height looking from the railroad tracks. There is
residentially zoned property to the north of the property, however, the height limitation
in the HC Zone is 35 feet and the applicant will comply.
The Historic Commission noted that though they liked the overall design, there was
some concern about the connectors between buildings gave a more commercial and
institutional look. They would like to see a redesign of the connectors.
Overall, Staff feels there is evidence in the record to support a Zone Change to
provide this type of housing. Staff has recommended approval with the attached 15
Conditions. Some items will need furtker discussion and may need some fine-tuning.
Jarvis asked if any consideration given to Mr. Tracy's suggestion about traffic
movement and relocation. Molnar said that even with a relocation, Maple Street or
Glenn Street would still need a traffic signal. McLaughlin said Tracy's idea has been
investigated, but the problem is, the routes would not go anyplace.
Armitage noticed that there are not densities in the HC zone, but there are in the R-2
zone. McLaughlin said the traffic impacts are not as great with this proposal as for
instance an apartment complex. The proposed development would be similar to a 40-
unit apartment complex and will generate approximately 250 vehicle trips per day.
McLaughlin said this proposal falls between a retirement home and a nursing home
and the parking demand for these types of uses are different than what our ordinance
refers. The Commission may request the applicant to provide more data for an
unspecified use.
Cloer wondered if Staff was willing to accept the traffic data taken in December of
ASHLAND PLANNING COMMISSION
REGULAR MEETING
MAY 10,1994
MINUTES
1991. McLaughlin said a representative from ODOT might want to speak to this issue.
Again, the Commission may find further information is needed.
Bingham inquired if the Planning Commission requires a traffic signal and ODOT does
not, who prevails. McLaughlin thought it would mean the applicant would have to
comply with the Conditions and if he could not comply, the application could not go
forward. Carr said she spoke with Kip Osbourne of ODOT and he said a tragic signal
will not be planned for the Maple/No. Main intersection for quite some time.
Folders with information, plot plans and elevations have been provided to each
Commissioner and have been made a part of the record.
PUBLIC HEARING
CLIFFORD CURRY, 471 High Street, Salem, OR, stated he is the applicant and the
project architect. He said they would be able to comply with everything required in the
Staff Report. He has submitted material with the application that describes the project.
Curry described in more detail the project that is being specifically designed for the
elderly that is not fully independent living. Medical services are not provided, however,
they are working with the hospital to provide home health care.
Holiday Retirement Corporation is based in Salem and they have been building
complexes since 1972. The corporation starts a facility and does not sell it -- they are
in it for the long-term as an operator. There is p tremendous unmet demand for this
type of housing. There is nothing in Ashland now.
Curry thinks this is an ideal site for the retirement facility. It is between medical
facilities and the downtown. This type of facility works best on a busy, active spot.
This site complies with the Comp Plan because it is an infill site on flatland, in an area
that makes sense.
A market research study showing a tremendous need has been submitted. Curry
mentioned several design features -- extensive walkway, drought tolerant plantings,
handicap accessible all around, compatible with the Historic District, and a storm
retention system has been planned.
Curry intends to comply with all requirements of ODOT. This development decreases
the dependency on the automobiles. They will work with the City, hospital and
community to get a traffic signal.
ASHLAND PLANNING COMMISSION - 8
REGULAR MEETING
MAY 10,1994
MINUTES
The visual impact was considered by Curry and the view from the east. They made a
lot of design decisions that relate to the neighbors on the east. The setback is larger
than required and it is about 180 feet to the nearest house. The use of dormers
lowers the overall effect with the one-story portion and different heights adding
variation. The berry bushes along the railroad track will be retained for screening.
There will be a number of plantings along the facade. He passed around photos
showing different views.
CARR MOVED AND HIBBERT SECONDED TO CONTINUE THE MEETING UNTIL
10:30 P.M. THE MOTION CARRIED.
Bingham had some operational questions for Curry. Curry said they do not rent to
any specific age group but that it is totally self-regulating with no age limits. There will
be 12 employees at peak times. A manager and co-manager live on-site. A home
health care office will be set up. There can be services provided by outside groups,
but the facility provides none. There will be a specific room for a dispensary.
Powell wondered if a person needs some assistance with their daily care, can they
stay in this facility. Curry said this would fall under home health care. This would be
in addition to the 12 employees and there would be some traffic impact. The
employees that work at the facility come and go during off-peak times (e.g., cooks).
The 250 vehicle trips per day include visitors. Curry said that the units have a six foot
counter and a small refrigerator. Some people bring in a microwave or toaster oven.
In answer to a question by Carr, Curry stated that walkers and wheelchairs are
allowed, but a person needs to be able to exit the building in case of an emergency.
Jarvis read comments from the following who favor the proposal.
Lorraine S. Cuffell, 291 Terrace Street
Laurence Powell, 306 Hillcrest .
Betty H. Kester, 1644 Parker
Trudie Revoir, 725 Frances Lane
Leote Frakes, 80 Pine Street
Grace Sledge, 415 Azalea Court, Talent
A. J. Sledge, 415 Azalea Court, Talent
Patricia A. Adams, P. O. Box 3519, Ashland
Ruby J. Stewart, 1188 Linda Avenue
Harriette Cummens, 211 Glenview Drive
David Boyd, ODOT District Operations Mgr., 2692 N. Pacific Hwy., Medford, OR
97501
Milton/Natalie Padno, 573 Carol Street
ASHLAND PLANNING COMMISSION 9
REGULAR MEETING
MAY 10,1994
MINUTES
Tom Kennedy, 400 W. Hersey
Jim Watson, 515 Guthrie
Robert Blair, 745 Park Street
Betty Jespersen, 390 Cambridge
Patrick Flannery, 800 Cambridge
Brent Thompson, Allison Street
2
MICHAEL DONOVAN, 1120 Beswick, President of Ashland Community Hospital
Foundation, explained this project is being done in conjunction with the Foundation,
not the Ashland Community Hospital. It will benefit the hospital. The land for the
project site was donated with the provision it be used for a retirement center. The
Foundation believe they have come to the best possible end by working with Holiday
Retirement Corporation. Everyone knows North Main Street is a traffic concern. The
improvements made to the area should vastly improve the situation and fortunately the
applicant is willing to contribute to the cost of improvements. The traffic signal is out
of our hands. This project is for the citizens that live in Ashland and there will be a
return to the Ashland Hospital Foundation and a direct benefit to Ashland Community
Hospital.
KEN HAGEN, 548 Rock Street, #5, lives near the proposed site and favors this
proposal because he advocates making Ashland more compact. Hagen wondered
what existing trees will remain after the project is built. Also, what provisions have
been made for recycling and garbage service? Where will the driveway be located in
relationship to Maple after Maple is moved over? It appears the facility's driveway will
be coming out and have to cross through the left turn lane. The buildings look too
massive unless lots of trees are planted, but Hagen hoped this would not be the
ultimate solution. He requested that a Condition of approval would be included that if
and when the railroad tracks become a bicycle/pedestrian way, that it would tie into
the rest of the system. Will there be any on-site amenities, such as a small market?
Photos appears to be taken from some distance away but the vast majority will be
viewing the facility from No. Main Street and from the rear.
JERRY SIVIN, 1552 Lilac Circle, said the view from the east is a non-issue. A bank of
trees completely obscures the back of the property. Sivin believes the issue of an
85,000 square foot facility is for commercial/industrial. There is no place for the older
population now and we need to provide for and take care of that segment of our
population. Holiday Retirement Corporation is the best there is. Things are changing
to the detriment of the hospital and we don't want to turn down $4.5 million. Sivin
cannot understand ODOT saying we do not need a traffic signal, however, 12
employees will not cause much impact. With van service, the residents will give up
their cars. We cannot lose this proposal because of traffic impact. Sivin is willing to
ASHLAND PLANNING COMMISSION 10
REGULAR MEETING
MAY 10,1994 -
MINUTES
form a committee and go to the State and work to get a traffic signal.
CARR MOVED AND HIBBERT SECONDED TO CONTINUE THE MEETING UNTIL
11:00 P.M. THE MOTION CARRIED.
MICHAEL ELTON, 17311 S. W. Canyon Drive, Lake Oswego, OR, is
partner of Curry's, said this architecture is a little more unique than their other projects
because of the gables and bridges. He believes the left hand turn lane will solve the
traffic problem on North Main Street.
JACK MORSE, 588 N. Main Street, stated he is concerned with limited access for
emergency equipment at the proposed facility. Average delivery trucks will have
trouble turning out of a 10 foot lane into an 11 foot lane. He would like to see a traffic
signal.
JED MEESE, 88 Granite Street, is a member of.the Hospital Board and has worked
the last three years on this project. The project is needed by so many citizens in this
community. So many can't afford to move to the Manor and we don't want to see
these people leave the community.
MAUREEN MEISER, 151 Nursery Street, thinks the applicants need to have a new
traffic study done because she has seen a change in the traffic since 1991. Approval
of this application should all be conditional upon whether something can be done with
the State Highway Department. It is completely impossible to cross the street as a
pedestrian without a light.
MICHAEL GARDINER, 349 Orange Street, owns the property adjacent to the rear of
the building. He is concerned with the mass and scale of the building. The
surrounding buildings are residential. He is approximately 180 feet from the structure
and believes it is important there be some transition in this building. In some places
along the back, the building will be close to 50 feet tall.
JOHN FIELDS, 845 Oak Street, discussed the Detailed Site Review Zone. The City
has worked to establish it and it doesn't say anything about whether it is commercial
or not. Its purpose was to look at breaking up building mass (18.54 - maximum height
is 35 feet). It is difficult to speak against the proposal because there is so much
economic opportunity and Fields knows the residents need this facility. He questions
the presentation of the design and scale -- let's see what we can cram onto this. This
is a test case -- what does the Detailed Site Review Zone mean? Is this a health care
facility? That is marginal. He believes another traffic study needs to be done.
Secondary access should be considered. He would ask for cooperation from the
• ASHLAND PLANNING COMMISSION 11
REGULAR MEETING
MAY 10, 1994
MINUTES
applicant to go another round of refining. Approval of this application will be setting a
standard for our infill pattern. If this property is taken out of the E-1 zone, it will
deplete the E-1 supply of land.
BARBARA STOUT, 356 Otis, lives to the north side of the project. The trees blocking
the proposed buildings are deciduous so it would create a visual barrier part of the
year. Ashland already decided they do not want a project this massive when}they
decided on smaller buildings. Stout thought the pictures submitted by the applicant
are deceptive. She would like to make sure the drainage is addressed. If any of the
drainage goes onto the railroad tracks, it goes onto her proPerty. What about the
possibility of a right turn lane from downtown into the property? A traffic signal needs
to be pursued.
MARY GARDINER, 349 Orange Avenue, said she takes offense to Sivin's comments
that the project is not that big. Given the amount of time the Gardiners spend in their
yard, the facility is a huge mass. By approving, the Commission is setting a
precedent. Some of the design elements need to be examined. Outside lighting is a
concern.
LARRY MEDINGER, 695 Mistletoe, stated that it is important Ashlanders don't have to
retire in Medford. What is important to the hospital is those people who don't leave
will become bigger clientele to hospital. He is involved in a project similar to this in the
sense it serves the senior community. Medinger is wondering about traffic, not just
now, but what about in the next ten to 20 years. The property between the proposed
facility and Glenn Street is bare land. Should consideration be given for traffic to
connect more through Glenn? The backs of the properties on North Main could be
served with a street in the rear. He urged the.Commission to look at the bigger
picture.
MOVE FOR CONTINUANCE
The applicant stated they are willing to continue the hearing and they are willing also
to extend the 120 day limit for the application.
Giordano told the applicant he would like to see a model of the site including some of
the adjacent properties. What are the cumulative effects of traffic? Look beyond the
boundaries of this property. Bring the data up to date. The community should push
for a signal. He would like more study done on the pedestrian linking of the project to
the downtown and other activities - also bus access and other transit.
- ASHLAND PLANNING COMMISSION 12
REGULAR MEETING
MAY 10,1994
MINUTES
The public hearing will be continued on June 14, 1994,7:00 p.m. at the Council
Chambers.
Carr moved to continue PA94-081, Powell seconded the motion and it carried
unanimously.
PLANNING ACTION 94-050 will be continued. }
ADJOURNMENT
The meeting was adjourned at 11:00 p.m.
ASHLAND PLANKING CO:9LLISSION 13
REGULAR MEETING
MAY 10,1994
MINUTES
ASHLAND PLANNING COMMISSION
HEARINGS BOARD
MINUTES
MAY 10, 1994
CALL TO ORDER i
The meeting was called to order at 1:35 p.m. by Susan Powell. Other Commissioners
present were Jarvis and Hibbert. Staff present were Molnar, Knox, Madding, and
Yates.
TYPE II PUBLIC HEARINGS
PLANNING ACTION 94-004
REQUEST FOR A CONDITIONAL USE PERMIT TO REPAIR AND EXPAND A NON-
CONFORMING STRUCTURE (ACCESSORY RESIDENTIAL UNIT)
163,HIGH STREET
APPLICANT: JOHN MCCLENDON
STAFF REPORT
The incorrect Staff Report was included in the packet, therefore, the correct Staff
Report was distributed at today's meeting. It is a request to expand a non-conforming
structure from a single story to a two-story unit. A Conditional Use Permit is heeded
since the cottage unit is approximately four feet from the property line. Staff's main
concern has been with the architecture. At last month's Historic Commission meeting,
the application was denied based on the incompleteness of the application,
incompatibility of the design, and the excessive square footage. The applicants have
submitted a redesign which the Historic Commission approved as well as Staff.
Site Visits and Ex Parte Contacts
Site visits were made by all three Commissioners.
The carriage house consists of rooms rented out by the owner for artisans. They
contain no kitchen or bath facilities.
PUBLIC HEARING
No one came forth to speak.
COMMISSIONERS DISCUSSION AND MOTION
The Commissioners agreed that the new Staff Report was within the guidelines for an
accessory unit.
Powell noticed a sludge deposit in the,street that had a plumbing odor to it. Knox said
that would be noted and would be investigated at the time.the building permit is
issued.
Hibbert moved to approve, Jarvis seconded.the motion, and the action was carried
unanimously.
f
PLANNING ACTION 94-062
REQUEST FOR A SITE REVIEW TO CONSTRUCT A 2980 SQUARE FOOT
OFFICE/RESIDENTIAL BUILDING
255 "A" STREET
APPLICANT: ELLIS WILSON
Site Visits and Ex Parte Contacts
Site visits were made by all.
STAFF REPORT
This proposal was approved administratively last month by Staff and a request for
hearing was filed. Two apartments above are proposed over the 3,000 square foot
building. The application complies with the Site Design and Use Standards and the
various design aspects have been included in the Staff Report. Staff believes the
proposal complies with the Detailed Site Review Zone.
Traffic concerns have been mentioned along A Street. Although there is a lot of
change in this area, A Street is well within capacity to serve a development of this size.
The parking was a concern, but the applicant has met the parking requirements for
off-street parking. The Traffic Safety Commission and Bike Commission are working
on the removal of on-street parking on the north side (railroad track side) of A Street
to accommodate a bike lane.
The biggest dilemma with this application for Staff and the Historic Commission was
with design and the vision for this overall area. Should this be designed commercially,
residentially or a mix? There are ideas on both sides of this argument, but it was
reviewed on the basis on the compliance with the Site Design and Use Standards. In
the future, a Study Session will be arranged with the Planning Commission and
Historic Commission to discuss this issue.
Staff recommended approval with the attached Conditions. The Historic Commission
was divided over their decision regarding roofing materials -- should it be composition
ASHLAND PLANNING COMMISSION 2
HEARINGS BOARD
MINUTES
MAY 10,1994
or metal?
PUBLIC HEARING
RAY KISTLER, 208 Oak Street, architect on the project stated that he elected to design
a contemporary style building and he feels the metal roof compliments the projects,
although composition shingles would be acceptable. The metal roof color isla dull
pewter. The.building was never meant to imitate the historic nature of the
neighborhood.
PETER BRUNNER, 77 N. Main Street, said he owns lots 2 and 3 of the Railroad
Village Subdivision. He favors the proposal. With regard to traffic, Brunnerknew that
the parking will be eliminated on the north side of A, but in addition mentioned that the
Planning Commission had required a bike lane in the subdivision in the alleyway.
Brunner believes this is an attractive proposal and he has no problem with the pewter
roof.
ELLIS WILSON, 1475 Windsor, would like to construct the proposed building on this
site.
Staff Response
Molnar said that the Historic Commission members who were opposed to the design
thought the building was nice, but wondered if it met the theme this area would be
striving for.
COMMISSIONERS DISCUSSION AND MOTION
For lack of any specific standards for the A Street area, this proposal will be fine..
Jarvis moved to approved with the attached Conditions. Hibbert seconded the
motion and it carried unanimously.
PLANNING ACTION 94-074
REQUEST FOR A CONDITIONAL USE PERMIT FOR A ONE-UNIT TRAVELLERS
ACCOMMODATION. ALSO REQUESTING A VARIANCE TO LOCATE A
TRAVELLER'S ACCOMMODATION BEYOND THE REQUIRED 200 FEET TO AN
ARTERIAL OR COLLECTOR.
298 HARGADINE
APPLICANT: WILL CARR
ASHLAND PLANNING COMMISSION 3
HEARINGS BOARD -
MINUTES
MAY 10, 1994
Site Visits and Ex Parte Contacts
Jarvis stepped down from this hearing because she is a friend of the applicant's.
Hibbert has been on the property in the past. He knows the applicant but feels he
can make an impartial decision.
Powell had a site visit.
STAFF REPORT
The applicant is requesting a one-unit traveller's accommodation. There is an existing
guest house on the property. The home is located in excess of 200 feet from an
arterial, thus requiring the need for a Variance. The Comprehensive Plan states there
is an additional need for tourist accommodations in the next five to ten years. About
two years ago, the Planning Commission denied a request for a Variance for a four-
unit traveller's accommodation on First and Hargadine Streets because it was being
developed to the maximum density of the target use. In the application today, one
unit is much less than the target use for the property which would be three to four
units. It is geared to fill a specific need for a population that has medical
complications. This has created a unique circumstances in this application. Also,
given the existing use as a guest house, this conversion for a seasonal traveller's
accommodation would have a minimal impact. There are five Conditions of approval if
the Commission wishes to approve.
PUBLIC HEARING
WILL CARR, 298 Hargadine Street, read comments from his application which were
included in the packet.
Hibbert has no problem with the Conditional Use Permit but asked why this application
for a Variance is unique because this is taking a potential long-term rental off the
market. Carr said it is not a long-term rental now. Hibbert wondered about changing
the number of feet from an arterial.
PETER VANVLEET, Heiman Street, wants to lend support to this application because
of the fact that this is the type of spirit and atmosphere and surroundings that is
conducive to a traveller's accommodation. There are unique circumstances because
the whole area is commercial.
ASHLAND PLANNING COMMISSION 4
HEARINGS BOARD
MINUTES
MAY 10,1994
Staff Response
Molnar, in addressing the unique and unusual circumstances, stated that there is a
transition between First and Hargadine and the applicant's property. There is less on-
street parking used near the applicant's property and less commercial intensity.
Hibbert wondered if there would ever be a zone change in that area. Molnar,said
there has been discussion about an in-between zone on the south side of Hairgadine.
Knox added that the type of service that is to be provided meets the needs of a
segment of our society that is not always accepted in other traveller's
accommodations. Besides the fact that the unit is located across the street from the
Cabaret Theater and Winchester Inn, the 200 foot requirement was designed to
encourage the walking of the patrons to the downtown.
COMMISSIONERS DISCUSSION AND MOTION
Hibbert moved to approve, Powell seconded the motion and it was approved.
PLANNING ACTION 94-075
REQUEST FOR OUTLINE PLAN AND FINAL PLAN APPROVAL FOR A 3-LOT (6-
UNIT) SUBDIVISION UNDER THE PERFORMANCE STANDARDS OPTION FOR
THE PROPERTY LOCATED AT 170 S. MOUNTAIN AVENUE.
APPLICANT: JONATHAN LANDES
Site Visits and Ex Parte Contacts
Site visits were made by all.
STAFF REPORT
The Planning Commission approved a Site Review for a tri-plex in .1993 as well as a
driveway width Variance. This application would just put lines on a map. There is no
change in the proposal. It is difficult to get a residential loan for more than four units
on a tax lot. Staff believes the criteria have been met. There are attached Conditions.
The Commissioners and Staff wondered if there would ever be a problem of any
additional units being added.
PUBLIC HEARING
RICHARD HOUSTON, 574 East Main, was available in place of the applicant for
questions.. Hibbert wondered if the applicant would have a problem with not being
able to divide the lots any further.
ASHLAND PLANNING COMMISSION 5
HEARINGS BOARD
MINUTES
MAY 10,1994 -
The Commissioners wanted to add a Condition that no additional units will be allowed.
COMMISSIONERS DISCUSSION AND MOTION
Hibbert moved to approve the application with the added Condition: That the overall
density of the subdivision site will not exceed the permitted density in the zoning
district. Jarvis seconded the motion and it was carried unanimously. t
TYPE I PLANNING ACTIONS
PLANNING ACTION 94-067
REQUEST FOR A SITE REVIEW FOR A SIX-UNIT APARTMENT COMPLEX
LOCATED ON VANNESS STREET BETWEEN HELMAN AND LAUREL STREETS.
APPLICANT: DAVE GREENE
This action was called up for a public hearing.
PLANNING ACTION 94-068
REQUEST FOR A MINOR LAND PARTITION TO DIVIDE A PARCEL INTO TWO
LOTS. DRIVEWAY ACCESS TO THE WESTERN PARCEL WILL BE VIA
EASEMENT THROUGH EXISTING DRIVEWAY OFF CHESTNUT.
439 CHESTNUT.
APPLICANT: SHIRLEY GILBERT
This action was approved.
PLANNING ACTION 94-069
REQUEST FOR AN EXTENSION OF A MINOR LAND PARTITION TO DIVIDE A
PARCEL INTO TWO LOTS
70 WATER STREET.
APPLICANT: ELIZABETH CHANDRA
This action was approved. Hibbert abstained.
PLANNING ACTION 94-071
REQUEST FOR A CONDITIONAL USE PERMIT AND A SITE REVIEW TO
CONSTRUCT AN ADDITIONAL CAR WASH BAY (420 SO. FT.).
SISKIYOU BOULEVARD
APPLICANT: ASHLAND BUGGY BATH
ASHLAND PLANNING COMMISSION 6
HEARINGS BOARD
MINUTES
MAY 10,1994
This action was called up for a public hearing.
PLANNING ACTION 94-072
REQUEST FOR SITE REVIEW TO CONSTRUCT A 3900 SO. FT.
SHOWROOM/WAREHOUSE.
1020 BENSON WAY
APPLICANT: DAVE & JANE LE FORS }
This action was approved.
PLANNING ACTION 94-073
REQUEST FOR A CONDITIONAL USE PERMIT TO APPROVE AN EXISTING
ACCESSORY UNIT
131 CHURCH STREET
APPLICANT: BRUCE & POKII 'ROBERTS
This action was approved.
PLANNING ACTION 94-076
REQUEST FOR A VARIANCE FOR A 15 FOOT FRONT YARD SETBACK INSTEAD
OF THE REQUIRED 20 FOOT SETBACK FOR THE ADDITION OF A BEDROOM..
1293 QUINCY STREET
APPLICANT: RANDE POWELL
This action was approved.
PLANNING ACTION 94-077
REQUEST FOR A MINOR LAND PARTITION TO DIVIDE A PARCEL INTO THREE
LOTS
937 OAK STREET
APPLICANT: CATHY GOLDEN
This action was called up for a public hearing.
PLANNING ACTION 94-079
REQUEST FOR CONDITIONAL'USE PERMIT TO APPROVE AN EXISTING NOW
CONFORMING ACCESSORY UNIT AS PART OF THE DETACHED GARAGE.
167 N. MOUNTAIN AVENUE
APPLICANT: NANCY SPENCER
This action was approved.
ASHLAND PLANNING COMMISSION 7
HEARINGS BOARD
MINUTES
MAY 10, 1994
PLANNING ACTION 94-080
REQUEST FOR A MODIFICATION OF A PREVIOUSLY APPROVED SITE REVIEW
TO CONSTRUCT A 3240 SO. FT. (1920 SO. FT. DOWNSTAIRS
COMMERCIAL/1320 SQ. FT. UPSTAIRS RESIDENTIAL). ALSO REQUEST FOR A
50% PARKING VARIANCE.
233 FOURTH STREET.
APPLICANT: TOM FRANTZ r
This action was approved.
PLANNING ACTION 94-061
REQUEST FOR SITE REVIEW TO CONSTRUCT TWO MIXED USE BUILDINGS
CONSISTING OF RETAIL SPACE ON THE FIRST FLOOR AND APARTMENT
SPACE ON THE SECOND FLOOR. TO BE BUILT ON THEIR INDIVIDUAL LOT
LOCATED ALONG "A" STREET, LOTS 8 & 9 OF THE RAILROAD VILLAGE
SUBDIVISION. APPLICANT: ALLAN SANDLER
This action was approved. Revise Condition 3 to add street trees (1 1/2" calipers).
Add Condition 13 that prior to submitting plans for a building permit, the applicants
meet with the Historic Commission's review board to redesign the overhangs, copper
roofs, and signs on A Street.
ADJOURNMENT
The meeting was adjourned at 3:00 p.m.
ASHLAND PLANNING COMMISSION 8
HEARINGS BOARD
MINUTES
MAY 10,1994
BEFORE THE PLANNING COMMISSION
June 14 , 1994
IN THE MATTER OF PLANNING ACTION #94-004, REQUEST FOR A )
CONDITIONAL USE PERMIT TO EXPAND A NONCONFORMING ) FINDINGS,
STRUCTURE LOCATED AT 105 BUSH STREET & 163 HIGH STREET ) CONCLUSIONS
APPLICANT: JOHN AND BETTY MCCLENDON ) :AND ORDERS
-------------'------------------------------------------- 2
RECITALS:
1) Tax lot 900 of 391E 8AA is located at 105 Bush Street and 163 High
Street and is zoned R-1-7. 5; Single Family Residential.
2) The applicant is requesting approval of a Conditional Use Permit for
the expansion of a non-conforming structure. The nonconforming structure
is approximately four feet from the property line. A detailed site plan.
of the expansion area is on file at the Department of Community
Development.
3) The .criteria for approval of a Conditional Use Permit are as
follows:
A. That the use would be in conformance with all standards within the
zoning district in which the use is proposed to be located, and in
conformance with relevant Comprehensive plan policies that are not
implemented by any City, State, or Federal law or program.
B. That adequate capacity of City facilities for water, sewer, paved
access to and through the development, electricity, urban storm
drainage, and adequate transportation can and will be provided to and
through the subject property.
C. That the conditional use will have no greater adverse material
effect on the livability of the impact area when compared to the
development of the subject lot with the target use of the zone. When
evaluating the effect of the proposed use on the impact area, the
following factors of livability of the impact area shall be considered
in relation to the target use of the zone:
1) Similarity in scale, bulk, and coverage.
2) Generation of traffic and effects on surrounding streets.
Increases in pedestrian, bicycle, and mass transit use are
considered beneficial regardless of capacity of facilities.
3) Architectural compatibility with the impact area
4) Air quality, including the generation of dust, odors, or other
environmental pollutants.
5) Generation of noise, light, and glare.
6) The development of adjacent properties as envisioned in the
Comprehensive Plan.
7) Other factors found to be relevant by the Hearing Authority for
review of the proposed use .
Further, the criteria for approval of an accessory residential unit are
found in section 18. 20. 030 and are as follows:
1) The proposal must conform to the overall maximum lot coverage
and setback requirements of the underlying zone.
2) The maximum number of dwelling units shall not exceed 2 per
lot.
3) The maximum gross habitable floor area (GHFA) of the accessory
residential structure shall not exceed 50% of the GHFA of the
primary residence on the lot, and shall not exceed 1000 sq. ft.
GHFA.
4) Additional parking shall be in conformance with the Off-Street
Parking provisions for Single Family Dwellings of this Title.
4) The Planning Commission, following proper public notice, held a
Public Hearing on May 10, 1994, at which time testimony was received and
exhibits were presented. The planning Commission approved the
application subject to conditions pertaining to the appropriate'
development of the site.
Now, therefore, The Planning Commission of the City of Ashland
finds, concludes and recommends as follows:
SECTION 1. EXHIBITS
For the purposes of reference to these Findings, the attached index
of exhibits, data, and testimony will be used.
Staff Exhibits lettered with an "S"
Proponent's Exhibits, lettered with a "P"
opponent's Exhibits, lettered with an 110"
Hearing Minutes, Notices, Miscellaneous Exhibits lettered with an
limn
SECTION 2 . CONCLUSORY FINDINGS
2 . 1 The Planning Commission finds that it has received all
information 'necessary to make a decision based on the Staff
Report, public hearing testimony and the exhibits received.
2 . 2 The Planning Commission finds that the proposal to expand a
non-conforming structure meets all criteria for approval outlined
in the Conditional Use Chapter 18 . 68. 090.
r
.SECTION 3 . DECISION
3 . 1 Based on the record of the Public Hearing on this matter, the
Planning Commission concludes that the expansion of a non-
conforming structure is supported by evidence in the record.
Therefore, based on our overall conclusions, and upon the proposal being
subject to each of the following conditions, we approve Planning Action
#94-004. Further, if any one or more of the conditions below are found
to be invalid, for any reason whatsoever, then Planning Action 194-004
is denied. The following are the conditions and they are attached to the
approval:
1) That all proposals of the applicants be conditions of approval
unless otherwise modified here.
2) That the applicants obtain all necessary building permits prior to
construction.
3) That prior to the applicant's applying for a building permit, the
building plans shall be modified that identify the accessory unit to be
1, 000 square feet of gross habitable floor area or less.
Planning Commission Approval Date
ASHLAND TREE COMMISSION
MINUTES
JUNE 9, 1993
I. Meeting called to order at 7:08 p.m.
Attenders:
Leslie Van Gelder (Acting Chair)
Mark Jenne (Minutes)
Donn Todt
Shelly Simmons
David Mason
John McClendon
II. Approval of Minutes - No minutes for May
III. Guests: Velma Bailey, 440 Chestnut (Re: PA 94-093)
Patricia Chrisley, Ms. Bailey's daughter
IV. Old Business
A. Street Tree Inventory Progress - Phil has not fixed computer data base yet.
Mark will remind him.
B. Trees around Utility Lines - Donn Todt is waiting for information. The movie
"Powerful Problems/Growing Solutions" was reviewed - see packet for June
meeting.
C. Downtown Tree Subcommittee Report - As reported last month, the
subcommittee is investigating methods to enhance street tree survivability and
health. Don reminds us that the Parks Department would like a
recommendation on the Sweetgum in front of Senior Gator's so they can act on
it this fall. The Commission got some samples for matting around trees that
hold promise for allowing the tree water and air while still allowing foot traffic
and meeting ADA requirements. Commission may recommend a demonstration
project with one of these materials.
D. Grant Application Brainstorming - Two more ideas:
1. Replacing inappropriate trees under power lines for
cooperative/interested homeowners. (Tree inventory could be used for
this.)
1
ASHLAND TREE COMMISSION
MINUTES
JUNE 9, 1993
2. Some health-enhancing project for downtown trees when a good
method has been determined (see item C above).
E. Update of Recommended Street Tree List - Donn again solicited comments
for the short handout version of the list. John McClendon recommended a
broader approach - perhaps taking a general and more inclusive statement
from the full-size list and using it as an introduction. We will come prepared to
comment on the list in July.
V. New Business:
A. Site Review -
1. PA 94-091 (Benson Way) - Looks okay, but photinia is over-
used.
2. PA 94-093 (420 Chestnut) - Guests Velma and Patricia asked
that the road be moved south so as not to impact their large trees
just to the north of the two flags of tax lots 4501 & 4502. Tree
Commission members Shelley, John and Mark will visit the site
and update recommendations. Trees are large and may be
unusual varities: a digger pine and a banana apple.
Postscript: Because of the neighbor's comments, John, Shelly
and Mark went to inspect the property. They were concerned that
neither the existing trees nor were the neighboring trees that
would be removed for road paving were shown on the landscape
plan. They noted one good apple tree located between the
proposed building and south property line that could be saved
with little effort. As to the two apple trees in question along
(under) the proposed road, one is an unusual variety, but neither
are in prime condition. The pine tree on the 440 Chestnut lot is in
good condition and should be protected during construction.
John McClendon will fill out a revised comment/recommendation
form espousing the saving of existing trees in general.
2
ASHLAND TREE COMMISSION
MINUTES
JUNE 9, 1993
3. PA 93-121 (Ivy Lane Subdivision) - Items "B" and "F do not
use City Street Tree List; they use natives. Fire-resistant plantings
should be encouraged; applicant was advised to talk to the
Ashland Forest Management Commission. Also, erosion control
should be carefully monitored.
4. PA 94-088 (667 Park St.) - Commission agreed that parking
space labeled P4 should be moved away from the catalpa tree to
minimize injury to that tree.
B. Donn Todt mentions that the plaque for the 1993 Tree of the Year
(Walnut @ Glenwood Park) is finally in. He would also like a
second plaque reminding children to be careful with the branches
as some have been broken. The Commission brainstormed on
different wording for the plaque.
C. Mark will be absent in July - someone else should come prepared
to take minutes. Shelly will also be gone.
D. Leslie has been accepted in the Peace Corps, this will probably be
her last meeting. She will send a letter of resignation to the
mayor. The Commission will miss her.
Meeting adjourned.
3
. � oF �N�c • � Eritarttn >� nm
i
July 5, 1994
Z II: Brian Almquist, City Administrator
�r
ram: Steven Hall, Public Works Director
4�ubjlt . Water Update - Press Release
GENERAL BACKGROUND
This memorandum is being sent to expand on my reasons for issuing a press release Tuesday,June 28th,in
reference to a potential problem in meeting the water demands in Ashland. The reasons for the press release was
threefold. (1)Consumption rate was 7.0 million gallons per day(MGD)with a peak for several hours of 7.5
MGD. This is an unusually high demand this early in the season. I believed the citizens and businesses in
_ Ashland needed to be reminded drat water conservation and wise use of water is necessary to prolong the life of
our water supply. This was of aparticular concem on Tuesday. (2)1 needed to let Ashlanders know how new
federal regulations and aging equipment are hampering our ability to produce water. (3)I needed to explain the
effect these limitations could have on each of us.
The Ashland filter plant was not designed to produce water at the currant standards. The ability of the Ashland
filter plant to produce a given volume of water is restricted by new federal standards, the aging condition and
technology of the filter plant. When the new federal standards went into effect,July, 1993,plans and tests had
been underway to see how we would be able to meet those new standards and produce adequate water for
Ashland. Daryl McVey began expeimenting with lint Norination and the use of polymers. Es "experiments"
have enabled the filter plant to now produce 8 plus MGD. With the new federal standards,previous to his
successful experiments,production would have been limited to about 5 MGD! Daryl is to be commended for his
dedication and commitment to doing what se med very difficult against insurmountable odds two years ago.
The decision I made I believe was necessary. The circumstances and situation were unusual.Not being able to
predict what the next few days weather and water demands would be,water oonsumption had to be reduced. This
is an important factor because the total water produced in Ashland has been virtually static for the last 20 years.
ImproMrc tts to the waler system have reduced losses to offset the indz =in population and demands over the
last two decades.
The reaction of our community was commendable as water consumption for the last several days has been less
than 6 MGD, normal consumption for this time of year.
I spoke with our filter plant opeators to see what our peak daily production has been over their years of service.
Tun Sparks only knows of one day, in his 30 years with the City,that the average daily production exceeded 8
million gallons.
. Based on our research of more recent written records and the testimony of long time employees, the assumption
of a high demand of 8 MGD is reasonable as a determining factor for occasional peak demands. More normal
conditions place demands in the range of 6 to 7 MGD.
DISCUSSION OF ITEMS CONSIDERED
FEDF,RAL STANDARDS affect our ability to produce water at the same rate we could a year ago. Under the
new Federal Standards there are two requirements and four factors that affect production rates:
* The first requirement is "concentration time" (CT) which is a measurement of the time that chlorine is
in contact with the water before the treated water reaches the first consumer. The four factors that affect
the CT is the amount of chlorine introduced prior to mixing and after treatment, water temperature, water
pH (acidity or alkalinity). Rapid changes in demands for water production can also affect the CT. The
importance of the effect on CT in decreasing effect are chlorine, water temperature and pH.
* The second requirement is the standard to provide total treatment to the water on a year around basis to
produce a large percentage (3 log) removal of particles in the raw water irrespective of the quality of the
incoming raw water. Prior to July 1993, we had about 6 months per year that we only treated with
chlorine as the water met standards.
AGING EQUIPMENT at the filter plant affects our ability to produce given volumes in the following 3 areas:
* The two slow mixers located in the upper basins have quit operating due to worn gears, shafts and
bearings. Parts are not available. This causes problems by not allowing for a good mix of the chemicals
added to the water which in turn slows production because of the particle removal standard. The problem
is not major, but contributes to the limitations of the filter plant.
* The filters are at least 20 years old with a normal life expectancy of 15 years. Because of their age, we
cannot "push" them to normal design capacity.
* The weirs in the last settling basins have been repaired and adjusted by City staff, but they are not
perfectly level. This allows for "short circuiting" of the water, further reducing the effective CT. As with
the slow mixers, this is not a major problem; but a contributing factor.
* Combining the age of the filters with the requirement to provide "full" treatment year around causes
more sludge to be produced, increasing the frequency of backflushing or cleaning the filters. In turn we
are using more treated water for the additional backflushing.
Daryl McVey has software on the computer at the filter plant that allows him to verify different scenarios in
relation to the required CT's. I would like to give you a few examples of the effects of temperature, pH and flow
on CT's:
r
Water Water pH Chlorine CT Ratio
Production Temperature (3) (4)
MGD (1) (2)
5.8 (5) 41 7.5 No pre-chlorination 1.0
7 45 7.8 1.6
7.5 45 8.0 •1.4
7.0 (6) 59 7.1 2.6
8 59 7.2 1.8
FE8 65 7.2 2.1 65 7.2 1.7
(1) Million Gallons per Day
(2) Degrees Fahrenheit
(3) . Pre and post chlorinization, 0.5 parts per million @ Crowson Reservoir unless noted
otherwise
(4) Must equal or exceed 1.0. Minimum "safety factor" should be 0.5 which would require a
CT of 1.5.
(5) Typical in spring months
(6) Average conditions on Tuesday, 6/28/94. Peak demand reached 7.5 MGD
I hope this table gives you an indication of how these factors affect our ability to produce water which exceeds
Federal Standards.
Based on the conditions late Tuesday morning, (6/28/94), I made the decision to give the press release. I believe
my judgement was correct.
The reason I am not recommending curtailment is based on the transition in water temperature and pH. Water
temperature in Reeder Reservoir was 65 degrees Fahrenheit at the surface and the plant was receiving 59 degree
water. At this time of year we generally draw from the middle intake structure at Hosler Dam. There are three
intake structures - near the surface of Reeder Reservoir, mid-depth and near the bottom. Because the water
temperature is rising, the ability to produce water increases as you can see in the above table.
In,summary, there was an unusual condition with a rapid change in temperature, an unusually high demand and
relatively cool water entering the filter plant. There should not be a problem for the remainder of the year
barring unforeseen circumstances.
If you have any questions, please give me a call.
cc: Dennis Barnts, Water Quality Superintendent
Daryl McVey, Water Filter Plant Supervisor
Keith Woodley, Fire Chief
c,:%w.Urate'.MC,w
f
To: Ashland City Council
I have just recently been apprised of the petition presented by
Arthur Anderson and Chris Wood. After reading the proposal , it
became quite apparent that many misstatements appear.
First, the rule does not single out a_single group. . The rule was
written to include percussion instruments that do create a noise
level beyond city codes and the well being of individuals
enjoying the park ambiance.
Second, the Commission worked very closely with the Ashland "
police to come to some kind of way to enforce tolerable noise
levels. Complaints were received, but as noted in testimony from
some of those who complained, they did not, want to go to court.
The police nor the Park Commission can force people to give a
written statement.
Third, the Commissions action was not on the impulse of a few
complaints but testimony from people all over town who use the
park system. Commissioners personally received phone calls from
citizens who complained about drumming and the fact that they
"appreciated someone's musical interest, but that their rights as
a citizen to use the parks without the intrusive drumming had
been sorely ignored" . Certainly the cross section of public
opinion and the important history of Lithia Park were the
deciding factors in deciding to ban drumming in Ashland' s Parks.
At no time, in any discussion, did the Commission attack cultural
expression. The Commission feels that drumming can still be
experienced by an individual . We have not tried to address
drumming in any other location other than Ashland Parks . The
Commission has, since our ban, worked very hard to come up with
an outdoor location for drumming. Unfortunately, we .have
encountered many concerns from surrounding residents about using
other park sights for drumming. In a continuing effort to find
location for drummers, the Commissions work in cooperation with
the Ashland School System has established an area where drumming
will be allowed. The area is the open space field directly
behind the Ashland Middle School . In establishing an area that
has a park like setting for drumming, it is the hope of the
Commission that this area will provide the outdoor experience
that drummers are seeking.
Last, as a Park Commissioner and an elected official, I would
hope that the City Council will appreciate our decision and
realize that we did not make this decision with a hidden agenda.
Our oath of office states that we will protect the Ashland .Park
System and make decisions that enhance, safeguard, and maintain
the greatest standard possible for the populous to enjoy as a
whole.
. �a2�5�iC.LGGC/
Patricia Adams, Park Commissioner
Friday , April 29
Good Morning, Ken:
I read last night 's Tribune . .
Would it be helpful to the way you and the commissioners
plan to handle this issue for me to circulate a number
of the attached . . . . or hurtful? I don' t want to
add to the problem , but I do think we need some parameters
for behavior.
Let me know. I 'll do nothing 'ia i—s4-t-er I hear from
you .
Mar j o_/rie �Har
482-0824
To: Ashland Park and Recreation Commission
Date:
Lithia Park was developed to protect the natural woodland
of Ashland Creek Canyon, and designed to provide a place
of beauty in the heart of Ashland.
In consideration hose who enjoy the traquility of
the park, and in deference to its neighbors , public events
and performances are regulated . Active parks are
maintained throughout the community for a variety,,of
recreational pursuits .
In respect for the established tradition of Lithia Park,
the undersigned are opposed to drumming in the park. We
recognize that this is not a petition, rather an opportunity
for us to express an opinion.
v`pi H O . E or an � Utlt
'ANEO0"• June 29, 1994
1lLQ: Mayor and City Council
r
ram: Jill Turner, Director of Finance f�
'LZ�Ijle& Water Rates `
Recommendation Staff recommends the approval of the attached resolution
increasing water rates effective October 1, 1994 .
Discussion In January, Council approved the present water' rate schedule as
recommended by Hilton Farnkopf & Hobson. Under the present design, rates
increase as customers enter higher water use blocks nA���t�wle
approved the issuance of water revemie bonds' eases of at least 130
shall charge water rate and fees less operti�nsg bond resolution will.be
percent of annual debt service. A twenty page
presented soon. The bond sale is scheduled for the first week in August.
The present rates have been modified as follows:
(1) First the basic fee was reviewed.n Ph Hilton d be gfe&sHobson a ��s
scenario suggested that s percent in over time.' We are
fee and that capacity-based multipliers should be phased the same and
rending that the 3/4in (residential-small commercial) stay
that all other basic fees be increased upr al 2 percent.p t�f buTe u
wstomers have the small meter. percentage td the recamilended
will come from the basic fee. To increase tivs per iee of more than 50 percent
level will require either an increase in the bas
to the large capacity customers or an increase in the basic 3/4in fee.
(2) variable or quantity charges were reviewed. The size of the Present
increasing blocks is adequate for both residential and athe rc attached rate
only the quantity charge is being increased as shown on
schedule.
c Projected water sales. Under this proposal the quantity of water is
rcent in 94-95 and for the next few years.
expected to increase 2 pe
' Hilton Farnkopf & Hobson report page II-15.
How does this effect our customers? The average residential.'
water customer should see an overall increase of 7. 5 percent over ,
the current rates as shown below. Large capacity/quantity
customers will pay more while small customers will have less than
of an increase. The overall rate increase is 15 percent.
Average Residential Bill
Month Consumption Present Proposed
Bill Amount
------------------------------------------------------
Jan 8 14.60 18.28
Feb 8 14. 60 18.28
Mar 10 16.18 20.88
April 10 16.18 20.88
May 12 17.75 24.30
June 12 27.27 24.30
July 16 33.60 31.14
August 20 39.92 37.98
September 16 . 33.60 31. 14
October 12 27.27 24.30
November 10 16.18 20.88
December 10 16.18 20.88
----- -----
--------144---------------2 -----2
Percentage Increase 107.28%
What does the financial picture of the Water fund look like?
With this increase the water fund should perform as projected
below. This projection has no further rate increases, but does
depend on-higher water consumption.
_
u
u
oa
w op e s ua e s �rn
m - 'Budget, Budget Budget _.;Budget Budget Budget 4-
9e FY.1993-94 FT 1994-95 -'FYa„1995 96 iY 1996 9TFY;1991 98 .FY,1998 99 -99-2000 `� 99 2000F.f
F '
-KLYENUES-
Intergovernmental -
`9 Water Sales 2,065,000 2,420,000 2,490,000 2,532,900 2,576,500 2,620,900 - 2,666,200 2,702,600
Account and Installation cbar 78,000 . 100,000 ."" 105,000 110,000 "115,500 121,300' 125,000 ;129,000
as '
as am er revenues
% 5,000 5,000 5,000 5,000 5,000 5,000
Biscellaneous 4,500 5,000
Sdc Treatment 45,000 37,000 46,000 46,000 47,100 48,300 50,000 52,000
a , I8-37869-."-6fi00 ;ty0-.radii 00�-
Total Gross 2,211,218'' 2,656,079,,, 2,736,751> 2,749,534""21801,248 2,853,369 �2i906,200` ' �2�918,6001
A
F
a= Operations and Maintenance 11,559,4001 11,680,0001 ------,5001 11,868,4001 --- --,100) (2,060,300) 12,143,0001 -_ 12,229,0001
___ ___________ _
e revenues 4
A :.r
TITM m., p�ZT(r00(r'�t0;000'-Z10b0B-�tff,'000"-'ZtP;000'-
°, error a ervice
x '
aY
k
%
eye
-'.6. 0. Bonds 77 37,210, i6;000, 35,000 34,000 33,000 °32,000 11,000 `""30000
6.0. IM'advance Water Bin ds
_
_
'm 6.0. 92 Bonds 178,500 177,000 179,000 181,000 183,000 119,000 179,400 184,100
s Bancroft Band Payment 3,600 1,100 0 0 0 0
0 -f
,Nor� 501--(92,, - SM 00- 270
N Ces rope y u (9 ,0007 16 ,000) (96,001 (96,000) 198,4001 (100,900) 1103,4001 (106,0001
Less 80C Distribution --
N _________________-______,._____-______
OZ00---707Z00-T�00--!97300-�97�100'-19T,100-
N ' '
R
_= Total Projected Debt Service 147,643 434,200 410,200 417,100 411,100 407,600 407,400 402,400
az - _
03 led 0 1 t i I Yer ii� e
•' Beoior Debt 1.65 1.56 4.20 4.00 . .3.78'.
All Debt 2.25 2.34 2.11 2.04 1.95
a
a
f,
a
Capital.Exp 1150,0001 1170,7001 x1355,8001"-(384,1001-= (399,100)-I,;N11,9001_. _-1313,10011336,1001 ;
%, is Franchise fee 198,0006 1109,0001, 1112{0001 tI15,0001 1122,0001 -1128,0001' 1115,2001 „ ;1103,700!
n Proceeds -- 0 Z'Suu,vuu
a Bond Construction Projects (375,000) (503,500) 0 0 0 0
Bond Construction Projects 0 (590,000) (1,571,950) 0 0 0
I• = a P.Y ES..n SY ,a s,`�4,y't` :`,a�°4 L' v M �! 70,100 'a ' v`35
ARM
_ Ya�Y.cs'a..:.
" u a a , OP1 `B79}'800`fT,�76';I501-'T130;tU01"1450,4001-'1170;4001'-'-'til'IY 300 -�
Diff in Balance 110,7951 1,2I1,619 (1,428,6991 33,934 (22,352) (84,931) (58,500) 146,4001
In December of 1991 we projected rate increases of 25 percent per
year for 3 years. Rates were increased 25 percent January of
1992 then 20 percent in 1993 followed by 5 percent in March 1994
and now 15 percent. The Hilton Farnkopf & Hobson study indicated
resource percentage increase of 5 percent in March, Followed by
19 percent and 14 percent the two years following. Resources
include water sales revenues as well as connection charges and
system development charges. Two items are more favorable that in
their report. The first is that the quantity of water sales for
1993-94 is higher than expected. The second is that the current
property tax levy is projected to continue in the future whereas
the study assumed that it would be phased out.
Have more questions? The large detailed water rate model is
available for review.
a:JanWP%==mw. fo
�Emurttn�um �
GREGG�,• June 30, 1994
Co: Brian Almquist, City Administrator
frLI l: Sharon Laws, Senior Program
,.7*jCCt: Proposal to administer Ashland' s low income
heating program
At the June 21 Council Meeting, the Council suspended
action on the contract with Oregon Heat and ACCESS, Inc.
to allow time to explore lower administration . costs and
securing screening at an Ashland location. We felt
confident we could provide the service at the same or
lower cost than the $1600 for Oregon Heat and $900
for ACCESS.
As I stated to the Council, the Senior Program staff
can accomplish the screening/administration with no
added staff due to upcoming changes in other program
responsibilities.
We propose the following budget to' administer the low
income heating program for the heating season beginning
January 1, 1995 :
Screening/Administration 50 bra @ $13.80 $690.00
Printing forms 37.00
Mileage (6 mi. per wk/15 wks=90 miles x
254� mi.= $22. 50) 23.00
750.00
Karen Huckins in Accounting and John Williams at ACCESS have
been very helpful in providing information on this program.
We will be able to coordinate with ACCESS Low Income
Energy Assistance Program to avoid duplications and
to better serve those needing heating assistance.
BEFORE THE ASHLAND CITY COUNCIL
June 7, 1994
IN THE MATTER OF PLANNING ACTION #94-057, )
A REQUEST FOR A CONDITIONAL USE PERMIT AND ) FINDINGS,
SITE REVIEW FOR AN ELECTRICAL SUBSTATION TO BE CONCLUSIONS
LOCATED ON THE EAST SIDE OF MOUNTAIN AVENUE ) AND DECISION
NEAR HERSEY STREET. )
APPLICANT: CITY OF ASHLAND(
I
--------------------------------------------------------
1. RECITALS:
1.1. The applicant is requesting approval of a conditional use permit and site
review for the construction of an electrical substation on Tax lot 400 & 500 of 391 E
04DD located on the east side of Mountain Avenue near Hersey Street. The property
is zoned R-1, Single Family Residential. The substation will be located on land within
the City of Ashland.
1.2. The Planning Commission, following proper public notice, held a public
hearing on April 12, 1994, at which time testimony was received and exhibits were
presented. The Planning Commission found that the application was supported by
substantial evidence in the whole record in relation to the approval criteria. The
Planning Commission therefore approved the request with attached conditions.
1.3. The Ashland City Council, following proper public notice, held a public
hearing on June 7, 1994, after an appeal was filed in a timely manner by Ms. Jill
Murphey. The City Council accepted public testimony, and exhibits were presented.
The City Council found that the application was supported by substantial evidence in
the whole record in relation to the approval criteria. The City Council therefore
approved the request with the attached conditions.
2. CRITERIA
2.1. The approval of a conditional use permit is regulated by the Land Use
Ordinance (Title 18 of the Ashland Municipal Code (AMC)) in chapter 18.104. The
criteria for approval are as follow:
A. That the use would be in conformance with all standards within the
zoning district in which the use is proposed to be located, and in conformance
with relevant Comprehensive plan policies that are not implemented by any City,
State, or Federal law or program.
PAGE 1-FINDINGS, CONCLUSION AND DECISION IOPIan\cement%subcouncJin1
B. That adequate capacity of City facilities for water, sewer, paved access to
and through the development, electricity, urban storm drainage, and adequate
transportation can and will be provided to and through the subject property.
C. That the conditional use will have no greater adverse material effect on
the livability of the impact area when compared to the development of the
subject lot with the target use of the zone. When evaluating the effect of the
proposed use on the impact area, the following factors of livability of the impact
area shall be considered in relation to the target use of the zone:
a) Similarity in scale, bulk, and coverage.
b) Generation of traffic and effects on surrounding streets. Increases in
pedestrian, bicycle, and mass transit use are considered beneficial
regardless of capacity of facilities.
c) Architectural compatibility with the impact area
d) Air quality, including the generation of dust, odors, or other '
environmental pollutants.
e) Generation of noise, light, and glare.
f) The development of adjacent properties as envisioned in the
Comprehensive Plan.
g) Other factors found to be relevant by the Hearing Authority for review
of the proposed use.
2.2. Electrical Substations are listed as a conditional use in the R-1, Single
Family Residential zone in section 18.20.030.13, which reads as follows:
D. Public and public utility buildings, structures, and uses.
2.3. The approval of a site review is regulated by the Land Use Ordinance (Title
18 of the Ashland Municipal Code (AMC)) in chapter 18.72. The criteria for approval
are as follow:
A. All applicable City ordinances have been met or will be met by the
proposed development.
B. All requirements of the Site Review Chapter have been met or will be
met.
C. The development complies with the Site Design Standards adopted by
the City Council for implementation of this Chapter.
PAGE 2-FINDINGS, CONCLUSION AND DECISION (6:F1en%currentNsubcounc.fin)
D. That adequate capacity of City facilities for water, sewer, paved access to
and through the development, electricity, urban storm drainage, and
adequate transportation can and will be provided to and through the
subject property.
3. EXHIBITS. For the purposes of reference to these Findings, the attached index of
exhibits, data, and testimony will be used.
Staff Exhibits lettered with an "S"
Proponent's Exhibits, lettered with a "P"
Opponent's Exhibits, lettered with an "O"
Hearing Minutes, Notices, Miscellaneous Exhibits lettered with an "M"
All information presented to the Planning Commission and City Council and included
as exhibits are incorporated as part of this decision and made a part of the record for
this action.
TESTIMONY, EVIDENCE, AND FINDINGS.
4. From the staff report and review of the exhibits before us we find that the property
which is the subject of this appeal is zoned R-1, Single Family Residential.
5. From the staff report we find that the lot in question was legally created by a minor
land partition in December, 1993 approved by the City of Ashland as Planning Action
93-142.
6. The criteria for approval of a conditional use permit have been met. Staff outlined
in their staff report and we so find:
6.1 A. That the use would be in conformance with all standards within
the zoning district in which the use is proposed to be located, and in
conformance with relevant Comprehensive plan policies that are not
implemented by any City, State, or Federal law or program.
The use will exceed all landscaping requirements for the R-1-5 zone, and
exceed all setback requirements, as indicated on the exhibits. The City is the
electrical energy provider and we have a responsibility to all citizens to ensure
that adequate supplies of energy are available throughout the year and demand
cycle.
B. That adequate capacity of City facilities for water, sewer, paved access to
and through the development, electricity, urban storm drainage, and adequate
transportation can and will be provided to and through the subject property.
PAGE 3-FINDINGS, CONCLUSION AND DECISION (p:p1w\current1subcounc.fin)
City facilities are available to the site. Water and sewer are available, though
only water will be necessary for landscape maintenance. No sewer will be
necessary. Mountain Avenue is a paved street accessing the site, and is
greater than 20' in width. Electricity will be available to the site. Urban storm
drainage will be collected and routed to the existing ditch on Mountain Avenue.
The site will be designed such that when a storm drain system is installed on
Mountain Avenue, drainage collected from the impervious surfaces on the site
will be routed to the storm drain. Since the use has no specific traffic
generation, other than scheduled maintenance trips by the Electric Department,
Mountain Avenue provides an adequate transportation system. These facts
were not disputed during the hearing.
C. That the conditional use will have no greater adverse material effect on
the livability of the impact area when compared to the development of the
subject lot with the target use of the zone. When evaluating the effect of the
proposed use on the impact area, the following factors of livability of the impact
area shall be considered in relation to the target use of the zone:
The target use for the zone is residential developed at the density allowed
by the underlying zone. The zone is R-1-5, which allows a base density of 4.5
units per acre. Therefore, the target use would be a nine-lot subdivision.
a) Similarity in scale, bulk, and coverage.
The development of nine homes on this property would result in the
development of structures having, in total, a greater size than that of the
substation. The bulk of the nine homes (at approximately 1500 sq. ft.
each) would be greater than that of the substation. From the site plan,
even if all of the substation were considered as a solid structure, it would
only have a total coverage of less than 6000 sq. ft. It will actually be
much less than that since the substation is an "open structure",
consisting of transformers, lines/wires, and supporting structures. A
nine-lot subdivision would have an approximate coverage of 45,000 sq.
ft., including all driveways, roads, sidewalks, etc....
Given this information, the Council finds the substation will have less
impact due to its reduced scale, bulk, and coverage when compared to
the target use.
b) Generation of traffic and effects on surrounding streets. Increases in
pedestrian, bicycle, and mass transit use are considered beneficial
regardless of capacity of facilities.
The target use (9 homes) will have a traffic generation of 90 trips per
day. The electrical substation is proposed to generate no more than 6
trips per day, for the purpose of maintenance.
PAGE 4-FINDINGS, CONCLUSION AND DECISION (g:pl=Xmrre t�suboourto.fin)
The Council finds that the generation of traffic and effects on surrounding
streets due to development of the substation is substantially less than
would be expected from development by the target use.
c) Architectural compatibility with the impact area
Substations are not considered to be generally compatible with
residential areas. However, in this instance, the substation is located on
a lot which allows for the installation of a 50'-80' landscape buffer,
essentially mitigating the primary negative visual impacts of the use.
This, combined with a 10' redwood slat security fence will allow the
substation to blend in with the overall design of the proposed active park.
The Council finds that given the extensive landscaping proposed, the
substation use will be visually compatible with the surrounding area.
d) Air quality, including the generation of dust, odors, or other
environmental pollutants.
By virtue of the substation use having a much lower traffic generation
than that of the target use, the generation of all forms of air pollution will
be greatly less than those generated by nine single family homes.
Therefore the Council finds that the substation will have a much lower
adverse impact on the impact area than the development of the site for
nine homes.
e) Generation of noise, light, and glare.
There will essentially little noise, light, and glare generated by the
proposed substation use. When compared to the target use, the Council
finds that the amount of noise, light, and glare will be substantially less,
resulting in much less impact.
f) The development of adjacent properties as envisioned in the
Comprehensive Plan.
Adjacent properties on the east side of North Mountain are envisioned in
the Comprehensive Plan to develop either as an active park, which is
progressing at this time, or are outside of the urban growth boundary.
The development of the substation will not adversely affect the
development of these properties.
Property across Mountain Avenue to the west is zoned for residential
development. The development of this property will not be hindered by
the development of the substation, but will actually be enhanced due to
the availability of adequate electricity.
PAGE 5-FINDINGS, CONCLUSION AND DECISION (6:p1m%cu"mt45ubcuun<.finJ
- u
g) Other factors found to be relevant by the Hearing Authority for review
of the proposed use.
The remaining factor that may be found to be relevant is the issue of
electromagnetic fields (EMF's). The Environmental Assessment indicates
that the magnetic field exposures to the public along Mountain Avenue
are not expected to increase, and the average levels are expected to be
comparable to ambient levels typically found in homes related to wiring
and appliances.
The Council finds that the issue of EMF's is not of concern as part of the
land use review, especially since we have no measurable standards as
part of the land use ordinance, nor does it directly relate to any other
criterion. However, we find that the evidence included in the
Environmental Assessment indicates that there is little problem with the
substation at this location, especially given the benefit the additional
substation will have on our overall electrical system.
7. The criteria for approval of a site review use permit have been met and we so find:
7.1 A. All applicable City ordinances have been met or will be met by the
proposed development.
The application as presented, and supported by the exhibits and
evidence in the record. indicate that all applicable city ordinances have
been met by this proposal. No evidence has been presented indicating
that any ordinance or requirement has not been met by this application.
B. All requirements of the Site Review Chapter have been met or will be
met.
The Site Review Chapter specifically outlines the requirements for
application. The City Council finds that all necessary information
ensuring compliance with the requirements have been met, and that the
application meets all applicable standards under the Site Review Chapter
(18.72 of the Ashland land use ordinance).
C. The development complies with the Site Design Standards adopted by
the City Council for implementation of this Chapter.
The City Council recognizes that the application for an electrical
substation is unique, in that the Site Design Standards were specifically
adopted for regulation of the site design of multi-family and commercial
developments. However, the City Council finds that from the submitted
site plan and landscaping plan, that the applicant has provided adequate
information to show compliance with all relevant standards.
PAGE 6-FINDINGS, CONCLUSION AND DECISION (g:Plan\current\subcounc.finJ
law, as indicated in Chapter VIII of the Comprehensive Plan. Further, evidence was
presented at the hearing by Al Williams, Director of the Electric Utility, stating that the
costs of undergrounding major power lines associated with a substation are financially
prohibitive, as well as resulting in increased maintenance.
8.4. Opponents argue that the use will not be architecturally compatible with
the impact area. In the previous section, the Council has found that the landscaping
and setback mitigation measures will ensure that the use is appropriate
for the area.
8.5. Opponents argue that the use will have a greater impact on the
development of adjacent properties than that of the target use, specifically stating that
the substation is not compatible with the adjacent park site. The development of the
substation is being undertaken in conjunction with the development of the adjacent
park land. Design of use areas of the park take into account the public perceptions of
a substation, by locating the intensive recreation uses away from the substation area.
Again, the Council finds that the overall design of the site and the future park
adequately address this criterion, and the Council reinforces its previous finding that
this use will not preclude the development of adjacent properties.
8.6. Opponents have also argued that other factors to be considered by the
hearing authority should include the dangers associated with EMF. The Council found
that this issue was adequately addressed in the materials presented with the
application, and that no substantive information contradicting this information has been
presented. We find that the presence or absence of EMF is not a land use standard
to be considered. Even if it were to be considered, we find that construction of a
substation will not cause significantly greater exposure of EMF to adjacent properties
or to the public using the park or Mountain Avenue. We also find that there is nothing
presented to us that would indicate any danger exists from the amount of EMF
emanating from the substation. Any contradictory evidence which may have been
presented is adequately addressed in the materials submitted by the applicant and we
find those materials to be more credible and thus adopt the findings presented in
those materials.
9. DECISION.
9.1. All requirements have been met by the applicant for approval of a
Conditional Use Permit and Site Review for the location of an electrical substation at
this site. The Ashland City Council approves the request with the following conditions:
1. That all proposals of the applicant be conditions of approval
unless otherwise modified here.
2. That all landscaping associated with the use be installed and
maintained.
3. That the parking area be paved.
PAGE 8-FINDINGS, CONCLUSION AND DECISION to:Wm,lcuff nt%subcounc.fin)
law, as indicated in Chapter VIII of the Comprehensive Plan. Further, evidence was
presented at the hearing by Al Williams, Director of the Electric Utility, stating that the
costs of undergrounding major power lines associated with a substation are financially
prohibitive, as well as resulting in increased maintenance.
8. Opponents argue that the use will not be architecturally compatible with
the impa t area. In the previous section, the Couri it has found that the landscaping
and set b k mitigation measures will ensure that t e use is appropriate
for the are
8.5. O onents argue that the use wil ave a greater impact on the
development o djacent properties than th of the target use, specifically stating that
the substation is of compatible with the jacent park site. The development of the
substation is bein undertaken in conju lion with the development of the adjacent
park land. Design use areas of the ark take into account the public perceptions of
a substation, by loca ' g the intensive recreation uses away from the substation area.
Again, the Council find that the ov all design of the site and the future park
adequately address this riterion, d the Council reinforces its previous finding that
this use will not preclude a dev, opment of adjacent properties.
8.6. Opponents have I o argued that other factors to be considered by the
hearing authority should inclu the dangers associated with EMF. The Council found
that this issue was adequate a ressed in the materials presented with the
application, and that no su tanti information contradicting this information has been
presented. We find that t presen or absence of EMF is not as land use standard
to be considered. Even ' it were to considered, we find that1he exposure of EMF
to adjacent properties to the public ing the park or Mountain Avenue is-negligible.
We also find that there is nothing presen d to us that would indicate any danger
exists from the amou t of EMF emanating om the substation. Any contradictory
evidence which may ave been presented i adequately addressed in the materials
submitted by the al plicant and we find those aterials to be more credible and thus
adopt the finding presented in those materials.
9. DECISION.
9.1. 1 requirements have been met by the ap icant for approval of a
Condition Use Permit and Site Review for the location f an electrical substation at
this site. The Ashland City Council approves the request with the following conditions:
1. That all proposals of the applicant be co ditions of approval
unless otherwise modified here.
2. That all landscaping associated with the use be installed and
maintained.
3. That the parking area be paved.
PAGE 8-FINDINGS, CONCLUSION AND DECISION (o:olmkcuff�t�suncounc.rn)
Specifically, the substation is located on a lot which allows for the
installation of a 50'-80' landscape buffer, essentially mitigating the primary
negative visual impacts of the use. This, combined with a 10' redwood
slat security fence will allow the substation to blend in with the overall
design of the proposed active park. The City Council finds that the
landscaping and buffering ensure that the design is compatible with the
surrounding area, and that the use complies with the Site Design
Standards, as they can be applied in this instance.
D. That adequate capacity of City facilities for water, sewer, paved access to
and through the development, electricity, urban storm drainage, and adequate
transportation can and will be provided to and through the subject property.
City facilities are available to the site. Water and sewer are available,
though only water will be necessary for landscape maintenance. No
sewer will be necessary. Mountain Avenue is a paved street accessing
the site, and is greater than 20' in width. Electricity will be available to
the site. Urban storm drainage will be collected and routed to the
existing ditch on Mountain Avenue. The site will be designed such that
when a storm drain system is installed on Mountain Avenue, drainage
collected from the impervious surfaces on the site will be routed to the
storm drain. Since the use has no specific traffic generation, other than
scheduled maintenance trips by the Electric Department, Mountain
Avenue provides an adequate transportation system. These facts were
not disputed during the hearing.
8. Opponents have raised several issues which will be addressed here.
8.1. The opponents state that location of the substation conflicts with the
Parks. Open Space. and Aesthetics element of the Comprehensive Plan, specifically
citing the EESE analysis, which states: "Alterations to the land to accommodate
conflicting uses could compromise the quality of an open space area and potentially
decrease surrounding property values." The cooperation of the Parks Department and
the City of Ashland on the landscaping and screening will ensure that the adverse
visual impacts will be minimized.
8.2. The opponents maintain that the use is in direct conflict with Policy VIII-9
of the Comprehensive Plan, which states: "Require all new residential, commercial,
and industrial developments to be designed and landscaped to a high standard to
complement the proposed site and the surrounding area." The landscaping plan,
included as an exhibit, clearly indicates the high standard of landscaping proposed for
the site. The Council finds that the use is not in conflict with this policy.
8.3. The opponents maintain that the use violates Policy VIII-10 of the
Comprehensive Plan, which states: "Encourage improvement programs for existing
areas with consideration to such items as exterior maintenance, landscaping, signs,
and underground placement of utilities." This is a Council Policy, not implemented by
PAGE 7-FINDINGS, CONCLUSION AND DECISION 16:p1an1curtenNsubc0unc.fin)
• , 4. That additional landscape screening and trees be provided along
Mountain Avenue south of the substation on park property. Purpose of
the additional landscaping is to provide additional visual screening from
northbound traffic on Mountain Avenue from the higher elevation.
Approved and adopted by the Ashland City Council on July 5, 1994.
Catherine Golden, Mayor
Nan Franklin, Recorder
PAGE 9-FINDINGS, CONCLUSION AND DECISION (o:plm%cummtlsuboouno.fin)
OV 4l0 , Aemorandu tt
,A.
' .�4EGO�
June 30, 1994
D• Brian Almquist, City Administrator
�rQm: Steven Hall, Public Works Director� 1
pSlYbjECf: Work Session - Wastewater Treatment Plant Facilities Plan
ACTION REQUESTED
City Council select a date for a study session to review:
1. DEQ evaluation of the effect of Ashland meeting established TMDL's on salmon fish habitat and overall
biological enhancement of Bear Creek.
2. Reliability and consistency of Howard Prairie municipal and industrial stored water rights.
3. Determination of DEQ requirements for modeling/pilot testing wetlands and soil filtration systems. (Ibis
may include estimated costs.)
4. DEQ requirennetts for simulation of model/test flows from wastewater treatment plant to pilot wellands/soil
filtration tests.
5. Report from Oregon Wad Resources Department on water replacement issues. The report includes legal,
political and practical analysis and conclusions.
6. An evaluation of environmental benefits of each option under consideration.
7. An evaluation of the options based on how "experimental" each may be, based on current information.
8. Reconsideration of options previously rejected because of the Talent Irrigation Districts initial refusal of
Ashland's proposal to commingle treated effluent with TID irrigation water. The TID Board of Directors has
expressed an interest in working with Ashland if a Class IV effluent is produced and polished through a
wetland.
9. Review minutes of meeting in Eugene with the Governor's office(Anne Squid),Oregon Departments of
Environmental Quality,Fish and Wildlife,Wafer Resources and Agriculture,2050 Committee,RVCOG and
Ashland.
10. Discuss process to reach a final selection of the preferred alternative to meeting established TMDL's in
Bear Creek.
BACKGROUND
.See memorandum submitted to City Council at June 21st meeting. '
A packet of information will be available at the July 5th City Council meeting which will provide a basis for
discussion of issues outlined above:
If the Council has other items they wish to discuss, please let Caralyn or I know of your wishes.
cc: Dennis Barnts, Water Quality Superintendent
Dick Marshall, Wastewater Plant Supervisor
Jim Hill, Medford Wastewater Reclamation Administrator
Marc Prevost, RVCOG Water Quality Coordinator
Gary Schrodt, Ashland Wetlands Coalition
Nancy Abelle, Ashland Clean Air Coalition
Klaas Van de Pol, League of Women Voters
1
(c:�acwctlmidlwrnt.mem) .