HomeMy WebLinkAbout1994-0802 Council Mtg PACKET IMQgrtant: Any citizen attending Council meetings may speak on any item on the agenda, unless it is the
subject of a public hearing which has been closed. If you wish to speak, please fill out the Speaker
Request form located near the entrance to the Council Chambers. The Chair will recognize you and
inform you as to the amount of time allotted to you. The time granted will be dependent to some extent
on the nature of the item under discussion, the number of people who wish to b heard, and the length of
the agenda.
AGENDA FOR THE REGULAR MEETING
ASHLAND CITY COUNCIL
August 2, 1994
STUDY SESSION
6:30 P.M.
Water Filter Plant Improvements/Financing
I. PLEDGE OF ALLEGIANCE: 7:00 p.m., Civic Center Council Chambers
II. ROLL CALL
III. APPROVAL OF MINUTES: Regular Meeting of July 19, 1994.
IV. PROCLAMATIONS & AWARDS:
1. Acknowledgement of "Oregon Building Official of the Year" award by Michael Broomfield,
Ashland Building Official.
2. Proclamation of week of August 14-20 as "Community Theatre Week" in Ashland.
V. CONSENT AGENDA:
1. Minutes of Boards, Commissions and Committees.
2. Monthly departmental reports - May, June and July, 1994.
3. Monthly City Administrator's Report - July, 1994.
4. Ratification of 3-year labor contract with Teamsters' Local #223, representing Ashland police
staff.
5. Letter from Oregon Audits Division, congratulating the City for receiving the GFOA
Certificate of Achievements for Excellence in Financial Reporting.
6. Set public hearing on August 16, 1994 for adoption of storm drainage fees.
7. Authorization for Mayor and Recorder to sign boundary line adjustment at Mountain Avenue
and B Street.
Liquor license application from Buddy Sullivan and Jim Shepperd dba\Oak Knoll Restaurant
for a change of ownership liquor license for an establishment located at 3070 Highway 66,
Ashland.
VI. PUBLIC HEARINGS: (Must conclude by 9:00 p.m.)
1. To consider the sale of revenue bonds by the Oregon Municipal Electric Conservation
Agency in the amount of$15 million with debt service to be paid by the Bonneville Power
Administration.
a. Reading by title only of "A Resolution of the City of Ashland authorizing the City
Administrator to execute the Project Implementation Agreement with the Oregon
pyg�j 9 4` Municipal Energy and Conservation Agency (OMECA) and approving OMECA's
entering into the Conservation Project Agreement with the Bonneville Power
Administrator (BPA).
b. Reading by title only of "A Resolution of the City of Ashland, Oregon authorizing the
issuance of the Oregon Municipal Energy and Conservation Agency of its
- Conservation Revenue Bonds in an amount not to exceed $15,000,000 and related
matters.
VII.- PUBLIC FORUM: Business from the audience not included on the agenda (limited to 3 minutes per
speaker and 15 minutes total).
VIII. UNFINISHED BUSINESS:
/ 1. Adoption of findings, conclusion and order on P.A. 94-056 for development located on Clark
Avenue near Garden Way.
IX. NEW & MISCELLANEOUS BUSINESS:
1. Letter from Larry Rovin appealing decision of Ashland Parks & Recreation Commission
banning dogs in city parks.
2. Request by Councillor Laws that City co-sponsor 25th anniversary of Earth Day activities
next April.
3. Memorandum from Councillor Arnold regarding public consensus on Siskiyou Boulevard
future.
X. ORDINANCES. RESOLUTIONS & CONTRACTS:
1. First reading by title only of "An Ordinance adding Chapter 13.24 to the Ashland Municipal
Code to establish standards for naming or renaming streets."
2.J First reading by title only of "An Ordinance establishing conditions for the sale of water
,gout outside the city limits."
3. Second reading by title only of "An Ordinance adding Section 15.04.110 to the Ashland
Municipal Code to adopt Oregon park trailer installation standards, recreational vehicle
accessory structure and accessory building standards and Oregon recreational vehicle siting
4. Jstandards; providing for the issuance of permits and the collection of fees.
Second reading by title only of "An Ordinance adding Chapter 4.27 to the Ashland Municipal
�� Code concerning the establishment of a storm drainage utility and storm drainage utility fees.
a�,'�a5. Reading by title only of "A Resolution dedicating property for park purposes pursuant to
A01-V " Article M, Section 3, of the City Charter (Siskiyou Mountain Park)".
6. Reading by title only of "A Resolution of the City of Ashland requesting the Bonneville
Power Administration to delay its tiered rate proposal for one year."
gy 7. Reading by title only of "A Resolution of the City Council of the City of Ashland authorizing
issuance of water revenue bonds under the uniform revenue bond act.
XI. OTHER BUSINESS FROM COUNCIL MEMBERS
XII. ADJOURNMENT
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MINUTES FOR THE REGULAR MEETING
ASHLAND CITY COUNCIL
July 19, 1994
CALLED TO ORDER
Mayor Catherine M. Golden called the meeting to order at 7:05 p.m., in the Council
Chambers.
ROLL CALL ,
Councillors Laws, Reid, Hauck, Acklin, Winthrop, and Arnold were present.
APPROVAL OF MINUTES
The minutes of the Regular Meeting of July 5, 1994 were accepted as presented,
CONSENT AGENDA
1. Minutes of Boards, Commissions and Committees.
2. Monthly departmental reports - June, 1994-
3. Confirmation of Mayor's appointment of Nancy Kerr to the Tree Commission for
a term expiring April 30, 1995. ..
4. Letter from City of Medford regarding protection of water quality in Bear .
Creek.
5. Confirmation of appointment of City Attorney Paul Nolte as judge pro tempore
for July 24, 1994 only.
6. Ratification of Historic Commission decision for demolition of house only at 168
Meade Street, Ashland.
7. Ratification of wage rates for Electrical Workers pursuant to existing contract
formula.
Councillors Winthrop/Acklin m/s to adopt Consent Agenda. Voice vote all AYES.
PUBLIC FORUM
Larry Rovin, 417 Normal Avenue, spoke regarding his request for dogs being allowed in
City parks in Ashland. He read an advisory petition that he had prepared and will be
presenting to the Parks Commission. If his request is granted, the Council would be
requested to amend an Ordinance that does not allow animals into City parks.
Todd Hughes, 70 Water Street, spoke in support of allowing dogs in City parks.
UNFINISHED BUSINESS
1. Letter from A. Anderson and C. Wood, requesting that Council overturn Parks
Commission rule regarding drumming and amplified instruments in City Parks.
Al Alsing, 970 Walker Avenue, Chairperson of Parks Commission, reported that Parks
Commission held a Special Meeting Monday, July 18, to review the ban on drumming in
(r.MinuW\7-19,94.o%W-p9.1
parks. A new rule allowing any music between 4:30 p.m. to 6:00 p.m. on Tuesdays,
Wednesdays, Fridays_ and Saturdays will be in effect for at least 30 days. The music will be
allowed as long as it does not exceed a level of 60 decibles from a distance of 100 feet.
Arrangements have also been made with Ashland Middle School to install a picnic bench and
possibly install portable toilets in the playing field until school begins and allow drumming to
be held at all times there.
Mayor Golden suggested the Parks & Recreation Commission hold a public meeting at the
end of the 30-day trial period to evaluate the effectiveness of the new rule.
Parks Commissioner Teri Coppedge, 2929 Barbara Street, read a statement chronicling the
history of Lithia Park and the drumming issue. She requested her statement be entered into
the public record.
Councillor Arnold noted that the appeal of the rule banning drumming had been made moot
due to the Parks Commission rescinding the rule being appealed. Councillor Reid reiterated
the parameters of the new rule.
Councillors Winthrop/Reid m/s to allow testimony on the issue until 8:00 p.m. Roll call
vote: Laws, Reid, Winthrop YES; Hauck; Acklin, Arnold NO; Golden NO. Motion denied.
2. Report from City Attorney on application of ADA to proposed pedestrian
walkway on Clark Avenue (PA #94-056, Don Greene, applicant).
City Attorney Paul Nolte presented his report and suggested Council request Findings be
brought back to review design or withdraw condition that allows the footpath be dedicated to
the public.
Council discussed issue and asked Nolte to request Findings as noted in his memorandum
and require building code be followed.
3. Set date for study session for sewage treatment alternatives.
Postpone to next meeting.
NEW & MISCELLANEOUS BUSIlVESS
1. Request by Councillor Hauck to discuss merger of SOREDI and SOEDD, and
Ashland grant.
Councillor Hauck reviewed decision made during Budget preparation to drop the City
contribution of$2,500 to SOREDI. Presently, SOEDD and SOREDI will be merging and
Hauck would like Council to reconsider membership in the joint organization.
(r.Min l k7-1944.mW.p`.2
SOREDI Board member Mary Lee Christensen, .365 Coventry Place, reviewed plans of the
merger of SOREDI:.and SOEDD. She requested reconsideration of the City's financial
contribution to the new organization that will be working on issues such as a free trade zone,
an enterprise zone, and an improved air passenger route. Christensen believes it is important
that Ashland be involved in the group because Ashland is the third largest city in the valley.
Councillors Winthrop/Acklin m/s to allocate $2,500 for membership in new organization;
$1,000 allocated to small business loan fund; write letter to request City of Ashland be
included on the new Board of Directors; letter include statement of support for new
organization and that more funds may be allocated in the future. Voice vote all AYES.
Councillors Acklin/Reid m/s request to place Water Report - July 19, 1994 from Public
Works Director on agenda. Voice vote all AYES. Motion passed.
2 Memorandum from Public Works Director regarding Water Report - July 19,
1994.
Public Works Director Steve Hall presented information gathered on Ashland Creek flows
and Reeder Reservoir limits. TID will be turning off their flow on September 1 rather than
their projected cutoff date of September 15. Hall stated there is no need for water curtailment
to be initiated at this point, as Ashland Creek flows usually level out in mid-July. Updates
will be provided to Council as necessary.
3. Draft of proposed Ordinance by Councillor Laws regarding amendments to
Charter and Ashland Municipal Code on sale of water outside the city limits.
Councillor Laws and City Attorney Nolte reviewed proposed draft amendments. City
Attorney Nolte stated this would give Council flexibility to sell water outside the City limits.
Public Works Director Steve Hall suggested additional conditions to the draft.'
Discussion was held by Council regarding proposal. Charter amendment would have to be
presented for electoral consideration. Councillor Reid stated she thought the proposal was
unnecessary. She liked having the Council remain the last appeal. Councillor Winthrop stated
he could support the proposal with the exception of the last paragraph. Councillor Acklin
stated she prefers.an Ordinance form rather than an amendment to the Charter.
Councillors Acklin/Laws m/s to present proposal in Ordinance form only at August 2
meeting. Voice vote all AYES. Motion passed.
ORDINANCES RESOLUTIONS & CONTRACTS
1. First reading by title only of "An Ordinance adding Section 15.04.110 to the
Ashland Municipal Code to adopt Oregon park trailer installation standards,
recreational vehicle accessory structure and accessory building standards and
(r.Minu %7-19.94.niW-pg.3
Oregon recreational vehicle siting standards; providing for the issuance of
permits and the collection of fees.
Community Development Director John McLaughlin explained Ordinance requested would
allow municipal enforcement rather than enforcement by the state.
Councillor Laws/Hauck m/s approval of Ordinance to second reading. Roll call vote: Laws,
Reid, Hauck, Acklin, Winthrop, Arnold YES. Motion passed.
2. Fast reading by title only of "An Ordinance adding Chapter 4.27 to the Ashland
Municipal Code concerning the establishment of a storm drainage utility and
storm drainage utility fees.
City Attorney and Public Works Director reviewed proposed Ordinance. Ordinance is based
on similar ruling from City of Roseburg. Proposed Ordinance legitimizes what is done
currently by City.
Russ Silbiger, 562 Ray Lane, asked Council if this changes what is being charged now and is
this revenue neutral. Hall responded that it was revenue neutral and there will be no change
in current charges.
Councillors Hauck/Laws m/s to second reading of Ordinance. Roll call vote: Laws, Hauck,
Winthrop, Arnold YES; Reid, Acklin NO. Motion passed.
3. Reading by title only of "A Resolution of the City Council of the City of Ashland
authorizing preliminary marketing activities relating to the sale of water revenue
bonds under the Uniform Revenue Bond Act".
Councillors Laws/Reid m/s adoption of Resolution 94-46. Roll call vote: Laws, Reid,
Hauck, Acktin, Winthrop, Arnold YES. Motion passed.
4. Reading by title only of "A Resolution adopting a Transportation and Storm
Drain Utility Rate Schedule pursuant to Section 4.26.020 of the Ashland
Municipal Code".
Public Works Director Steve Hall reviewed proposed resolution. Current monthly fee will be
increased:
Councillors Acklin/Reid m/s to approve Resolution 94-47 and to send letters to elected
Federal representatives thanking them for the ISTEA funds and withdrawing the financial
support during the second year of the project.
(r.Mm 17-19-94.min)-pg.4
Councillors Laws moved to accept motion with an amendment to remove the request to send
letters. Councillor Acklin amended her previous motion. Roll call vote: Laws, Reid, Hauck,
Acklin, Winthrop,-Amold YES. Motion passed.
5. Reading by title only of "A Resolution dedicating property for park purposes
pursuant to Article XIX, Section 3, of the City Charter (Gunter properties)".
Councillors Wmthrop/Hauck m/s approval of Resolution 9448. Roll call vote: Laws, Reid,
Hauck, Acklin, Winthrop, Arnold YES. Motion passed.
OTHER BUSINESS FROM COUNCIL MEl14BERS
1. Councillor Acklm presented pictures from her recent trip accompanying our City
Band to our sister city Guanajuato, Mexico.
2. Councillor Reid applauded the new development being done on A Street. Mayor
Golden asked the Traffic Safety Commission to investigate the possibility of limiting
parking to one side of the street along A Street. Councillor Arnold noted that this
issue was reviewed by Traffic Safety and will be reviewed again as further
development takes place.
3. Councillor Acklin asked for information from Community Development Director
regarding the upcoming meeting regarding historic neighborhood development.
McLaughlin reported a meeting was planned for Wednesday, July 20, at the Mark
Anthony Hotel from 8:30 a.m. to 3:00 p.m. to discuss historical neighborhood
development and development in the Railroad District and along A Street.
Mark Anthony from 8:30 a.m. to 3:00 p.m.
ADJOURNMENT
The meeting was adjourned at 9:30 p.m.
Nan E. Franklin,'Recorder Catherine M. Golden, Mayor
(,: .\7-19-94.min)-ws
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'•,GREGO�P'
July 29, 1994
V10. Honorable Mayor and City Council
A Ml
rom: John McLaughlin, Planning Director C
,�$1TP;Erb Mike Broomfield - Oregon Building Official of the Year
I am very proud to be able to announce to you that Mike Broomfield, Building Official for the
City of Ashland, recently received the Oregon Building Official of the Year award. -This award .
was presented by the Oregon Building Officials Association at their annual meeting in Newport
on July 21. It is voted upon by Mike's peers, and is the highest recognition awarded by the
association.
Mike's involvement on statewide issues, as well as his dedication to our local building
community has proven him to be a fine building official, and this award confirms what we have
known locally for many years. Jim Kenworthy, Building Official for the City of Beaverton and
President of the Oregon Building Officials Association has called Mike.a "gifted building
official, committed to involvement at all levels of the process. Mikes tenacious pursuit of issues
has made all of our programs better."
While this is a tremendous achievement for Mike, I believe that it is also a great reflection on
our community. Ashland is known statewide for the high quality and innovation of our
programs, and this award further strengthens that image.
We in Community Development are extremely proud of Mike, and we encourage the Council to
join in saying "Congratulations, Mike."
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PROCLAMATION �'•a>,
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=r �' WHEREAS, ASHLAND'S LONG CULTURAL HISTORY LEADS DIRECTLY INTO THE SPIRIT OF
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THE TOWN TODAY..•CULTURED, YET DOWN TO EARTH; PROGRESSIVE, YET 7RAD(I/ONAL,•
7HAT SPIRIT IS ONE OF ASHLAND'S FINEST QUALIITES. 1Fo5; '
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WHEREAS, ASHLAND HAS EIGHT COMMUNITY THEATRES PERFORMING CLASSICAL, AVANT—
GARDE, COMEDY AND MUSICAL PRODUCTTONS, AND
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WHEREAS, ASHLAND'S THEATRE COMMUIVIIY HAS PLAYED A CRII7CAL ECONOMIC AND
CULTURAL ROLE IN THE DEVELOPMENT OF THE COMMUNITY BY SUPPORTING AR77S77C ?`'
yam„ EMPLOYMENT AND CULTURAL EXPERIENCES FOR BOTH ACTORS AND AUDIENCES AND1* ',.
}i PROVIDING BWORMA77ON ABOUT GOODS AND SERVICES AVA�ABLE LOCALLY VIA THE
ADVER77SRVG VENUE IN THEIR PROGRAMS; AND
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WHEREAS ASHLAND'S THEATRE COMMUNITY IS A MAJOR TOURIST A7TRAC77ON BRINGING
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a% °' 7Ha THOUSANDS OF TATRE GOERS FROM ALL OVER THE WORLD; AND
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HORIZONS FOR ACTORS WRITERS WHEREAS, ASHLAND'S THEATRE COMMUMIY ALLOWS FOR EXPANSION OF CREATIVE °1„
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''� . DIRECTORS AND TECHNICIANS tip){•J ',
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_a NOW, THEREFORE, I, CATHERINE M. GOLDEN, MAYOR OF 77E Cay OF ASHLAND, DO
ti HEREBY DECLARE THE DAYS BETWEEN AUGUST 14 AND AUGUST 20, 1994 TO BE "!'1
J PROCLAIMED:
"COMMUNITY THEATRE WEEK"
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DATED THIS 2ND DAY OF AUGUST. 1994,
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NAN E. FRANKLIN RECORDER `
CATHERINE M. GOLDEN, MAYOR 'dlW
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ASHLAND COMMUNITY HOSPITAL
BOARD OF TRUSTEES
June 28,...1994
The regular monthly meeting of the Board of Trustees of Ashland Community
Hospital was held at 1215 on Tuesday, June 28, 1994, in the conference room.
PRESENT: Steve Lunt, Dick Nichols, Mary Ellen Fleeger, Judy Uherbelau, Mary
O'Kief, Bruce Johnson, M.D. , and Tom Reid, Trustees. Pat Acklin, City Council
Representative, Mike Donovan, Foundation President and Clifford A. Hites,
M.D. , Medical Staff Representative.
Also present: James R. Watson, Administrator; Mike McGraw, Controller; Polly
Arnold, Director of Patient Services; Peggy Cockrell, Director Personnel; Pat
Flannery, Director of Development; and Glenda Cole, Administrative -Assistant.
I. CALL TO ORDER AND INTRODUCTIONS
Mr. Lunt called the meeting to order at 1215 and introduced
everyone.
II. MINUTES
A. Executive Committee: Mr. Lunt called for a review of the
minutes of the May 17, 1994, meeting. Following review, motion was made,
seconded, and carried to approve the minutes as circulated.
B. Board of Trustees: Mr. Lunt called for a review of the
minutes of the May 24, 1994, meeting. Mr. Nichols made the motion to approve
the minutes as circulated. Mr. Reid seconded the motion and the motion
carried.
III. COMMITTEE REPORTS
A. Joint Advisory Committee: Ms. O'Kief reported that the
Committee met on Friday, June 24, 1994. She stated that it was a very
informative meeting. Mr. Watson stated that there was discussion regarding
the new legislation giving nurse practitioners admitting privileges. He
recommended that we have Barry. Marks. attorney, come to talk with the Board
Officers and Medical Staff Officers to update everyone one on this issue.
IV. DECISION ITEMS
A. Resignation: Mr. Lunt presented a letter from Madeline Hill
resigning from the Board effective immediately. Her resignation was accepted
with regret. Since Ms. Hill was Treasurer, Mr. Lunt asked the nominating
committee to nominate another candidate for this position.
B. -Strategic Planning Meeting: Mr. Lunt stated that the
Strategic Planning Committee was scheduled for Friday, July 8, 1994. Dr.
Johnson made the motion to approve this. date. Mr. Nichols seconded the motion
and the motion carried.
Board of Trustees
June 28, 1994
Page 2
C. Community Health Center Grant: Mr. Lunt called for discussion
regarding a monetary grant to the Community Health Center. Following
discussion, Ms. O'Kief made the motion to grant the Health Center $15,000 to
be paid quarterly and to be used only in Ashland. Dr. Johnson seconded the
motion and the motion carried. There was discussion regarding where this
should be shown in the budget. It was recommended and approved that a new
line item be initiated and called "Health Partnerships". Ms. O'Kief amended
her motion to "approve a $15,000 grant to the Health Center, and call it
Health Partnerships on the budget. Dr. Johnson seconded the motion as amended
and the motion carried.
D. Risk Management Plan: Mr. Lunt called for a review of the
Risk Management Plan. Mr. Watson stated that there had been no changes during
the last year. Following discussion, Dr. Johnson made the motion to approve
the plan as circulated. Ms. Uherbelau seconded the motion and the motion
carried.
E. May Expenditures: Mr. Reid reviewed the expenditures for May
in detail, stated that everything is in order, and made the motion that they
be approved as presented. Ms. Uherbelau seconded the motion, and the motion
carried.
V. EXECUTIVE SESSION
Mr. Nichols made the motion to move into Executive Session
pursuant to ORS 192.660 (1) (d) . Dr. Johnson seconded the motion and the
motion carried.
Ms. O'Kief made the motion to move out of Executive Session. Ms.
Fleeger seconded the motion and the motion carried.
Ms. Uherbelau made the motion to approve the wage and benefit
package as follows: 1) continue with current health, dental, vision plans; 2)
increase all wage scales 5%; 3) increase ETO by 4 hrs per year for full time
personnel and prorated for half-time personnel; 4) increase P.M. shift
differential 20(t per hour; 5) increase night shift differential 202 per hour;
6) increase weekend shift differential 25Q per hour; and 7) increase on-call
shift pay 30Q per hour. Ms. O'Kief seconded the motion and the motion carried.
VI. MEDICM STAFF REPORT
Mr. Watson stated that there were no credentialing issues to be
reviewed this month and no other medical staff issues to discuss.
VII. DISCUSSION ITEMS
A. Board Retreat: Mr. Watson stated that we need to schedule a
retreat in the near future to discuss Vision and our Mission Statement.
B. QA\I and Safety\Disaster Plans: Mr. Watson stated that these
plans will be coming to the Board for review and approval over the next few
months.
r .........
Board of Trustees
June 28, 1994
Page 3
C. Strategic Planning Update: Meeting scheduled for.Friday,; July
f 8, 1994.
D. AHEC Update: No additional information.
E. JCAHO Update: Mr. Watson stated that we are continuing in our
preparation for the 1995 JCAHO survey.
F. I.M.S. Update: Mr. Watson stated that a committee has been
formed to look at developing an information management system for the
hospital.
G. Plant Maintenance\Enhancements: Mr. Watson stated that we are
going to install a new roof, redecorate the medical\surgical rooms, and look
at how to make the emergency room more efficient.
H. Nominating Committee: Discussed under Decision Items.
I. La Clinica del Valle:. Mr. Watson stated that Polly Williams,
Director of Clinics, will attend the next Board meeting to talk about the
activities and future plans of the clinic.
i VII. QUALITY ASSURANCE
Mt. Watson stated that the QA\I Committee met on June 7, 1994, and
that all issues are being handled appropriately.
IS. ADMINISTRATOR'S REPORT
A. Foundation: Mr. Donovan stated that the retirement center was
approved by the Planning Commission and will go to the City Council next. The
ground breaking for the Talent Medical Office Building was successful and
should be opened in early September. The annual golf tournament is scheduled
for Friday, July 29th. Mr. Donovan stated that the audit is complete and will
go to the Finance Committee and then to the Board:
B. Personnel: Ms. Cockrell stated that 72 employee performance
evaluations were completed last month and that all met or exceeded the
standards. She reported that we will have our First Aid Center at the 4th of
July activities. Sports physicals for the 9th graders at Ashland High School
are scheduled for Saturday, August 9th.
C. Nursing: Ms. Arnold reported that we had a successful State
Trauma Survey.
D. Financial: Mr. McGraw stated that we have moved to first
place in survivability. We will begin our annual audit on July 19th.
R. ADJOURNMENT
The meeting was adjourned at 215 pm.
Respectfully submitted:
APPROVED:
Richard A. Nichols,
Secretary
Stephen B. Lunt,
Chairman
ASHLAND PLANNING COMMISSION
REGULAR MEETING
MINUTES
JUNE 14, 1994
CALL TO ORDER
The meeting was called to order at 7:10 p.m. by Chairperson Barbara Jarvis. Other
Commissioners present were Bingham, Cloer, Giordano, Carr, Armitage, Powell, and.
Hibbert. Staff present were McLaughlin, Molnar, Knox and Yates.
APPROVAL OF MINUTES AND FINDINGS
Carr moved to approve the Minutes and Findings of the May 10, 1994 meeting.
Powell seconded the motion and it carried unanimously.
PUBLIC FORUM
No one came forth to speak.
HEARINGS BOARD BUSINESS
PLANNING ACTION 94-087
REQUEST FOR A MINOR LAND PARTITION TO DIVIDE A PARCEL INTO THREE
LOTS FOR THE PROPERTY LOCATED AT 25 WESTWOOD STREET
APPLICANT: ANNA HASSELL
McLaughlin explained that this application is in accord with the Strawberry
Neighborhood Plan. The property owner is on board with the neighborhood planning
process. This action was approved.
TYPE III PLANNING ACTION
PLANNING ACTION 94-081
REQUEST FOR A SITE REVIEW TO CONSTRUCT A 114-UNIT RETIREMENT
FACILITY LOCATED ON THE EAST SIDE OF NORTH MAIN STREET,.OPPOSITE
THE MAPLE STREET INTERSECTION. ALSO REQUEST FOR A ZONE CHANGE
FROM EMPLOYMENT (E-1) TO HEALTH CARE (HC) AND MODIFICATION OF
DETAIL SITE REVIEW ZONE BOUNDARY.
APPLICANT: CLIFF CURRY
(continuation of hearing from May'10, 1994)
The hearing will be re-opened in its entirety and all testimony will be heard.
Site Visits and Ex Parte Contacts
Bingham, Carr, Giordano, Armitage, and Hibbert had additional site visits.
Cloer had a site visit and looked at a possible pathway from Otis to Randy Street. In
addition, Cloer explained that over the past several years he has been concerned
about the need for a retirement center in Ashland. He looked at this site with the
SOSC Emeritus Faculty because they have been interested in promoting a facility of
this type. Cloer said he was more interested in the proposal located on Helman that
came to the Planning Commission because it was closer to the downtown. However,
he believes he can give an unbiased opinion of this action.
Powell attempted another site visit but the blackberries and grasses were so tall, she
could not see from the rear of the property as she had hoped.
Jarvis went to the house at 349 Orange Street to look at the site. Also, she has read
every article in the Tribune and Daily Tidings and all extra.papers that have been
circulated with regard to this action.
STAFF REPORT
McLaughlin explained that the applicant has made some modifications to the site plan
by moving the buildings closer to North Main Street thus providing a better .
streetscape and giving a feeling of enclosure along North Main Street which Staff feels
is more appropriate. The rear portion of the building will be over 100 feet away from
the rear property line. This will provide a better area for landscaping where a water
feature will be incorporated. The layout of the buildings has changed somewhat also.
The building mass has been split more evenly into three buildings with the square
footages on each building falling below 45,000 square feet. The massing and height
Will remain essentially the same.
McLaughlin said he met with David Boyd of ODOT and Bill Molnar and Cliff Curry to
discuss the traffic light at Maple Street and North Main. According to Boyd, if the City
chooses to put in a light and has the funding and State was not involved in the
monetary end, unless the State agreed and saw a need for it, they would not agree.
By their standards and measurements, this intersection is no where near the
requirements for a light at this time. The applicant can be required to sign in favor of
future improvements for a light, but without the State's concurrence requiring the
developer to install a light, it would be futile at this point.
ASHLAND PLANNING COMMISSION - 2
REGULAR MEETING
MINURES
JUNE 14,1994
McLaughlin addressed the process the Commission is going through for this
application. A number of requests are involved in this one application and because it
affects the overall community, it is necessary to look at all the information possible to
make a decision. Some citizens have felt this process has flagrantly circumvented the
Detailed Site Review Zone. All the information is before the Commission and the
applicant has even attempted to meet the Detailed Site Review Zone ordinance. The
only item not met is the distance between buildings. The ordinance is not perfect and
ordinances evolve out of public input. It is Staff's opinion that the application has met
the intent of the ordinance. Staff also considers the walkways as part of the
structures.
Cloer thought it was time to take a look at the traffic speed in the area of the site,
especially with more.right turns that require almost stopping. The widths of the
driveways at the doctor's offices on North Main are very narrow: McLaughlin said the
State sets the speed and it has been lowered to 30 mph. He added that as part of the
access permit, the design of the entrance can vary in terms of a turning radius.
McLaughlin said the road will be widened with bike lanes on both sides.
PUBLIC HEARING
CLIFF CURRY, 471 High Street SE, Salem, OR, said the changes have been made to
reflect the input from the last meeting and to improve the plan and make it more
acceptable to the community. By moving the buildings closer to North Main, the large
flat area in the rear will have natural landscaping with a water feature and the
.blackberries will be retained. The buildings are about 330 feet to the closest
residence.
A memo from Curry regarding the Detailed Site Review Zone to the Planning
Commission dated June 14, 1994 was entered into the record. Curry also submitted a
letter from ODOT to Jerry Sivin. Curry did not feel a stop light would be needed and
does not believe this project will be contributing any traffic problems. They will not be
using the roads during peak traffic times. Also added to the record by Curry, were
building height calculations.
Bingham asked if there were going to be residents who would want to walk to the
hospital but Curry responded that the average age of the residents would be about 83
years and they would not be wanting to walk. The facility provides a van for trips
away from the facility and even though walking around the site will be a major activity,
the residents will rarely walk off-site. Curry mentioned the facility would have one
elevator.
ASHLAND PLANNING COMMISSION g
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.JUNE 14,1994
Armitage asked Curry why he didn't think he had to comply with the Detailed Site
Review Zone at one time. Curry responded that when he first read the ordinance, he
thought it was speaking to a commercial use and he views this project as residential.
After consultation with the Staff and City Attorney, he felt it was best to deal with the
issue directly. .
Cloer read the letter from Brent Thompson into the record regarding an alternate
pedestrian walk. Curry is willing to work out a pedestrian way.
Powell noticed a road stub coming off the turnaround and heading toward Glenn
Street. Curry explained this was a service access. Powell's main concern was that
there is no traffic circulation in the project. There would be no way in or out in an
emergency. Curry considered this when they added the service stub, but rejected it
because a dip in the road would be necessary and a bridge. This would create two
retaining walls and elevator access would be lost. Powell envisions lots of truck
delivery traffic coming into the development. Curry said most of the service will be in
the stub.
Carr noted that since the elevator would be used for deliveries, it would be larger than
a passenger elevator and more the size of a service elevator.
With regard to health care, Curry said there would be a central place where groups
could do wellness programs and spaces will be available for home health providers.
They will not be providing medical care and they do not provide medical insurance.
Giprdano questioned the internal circulation of the facility. Curry described that
residents, food service, maintenance, etc. all go through the same main door. The
bottom floor of the facility will not have much residential space. This is typical of other
facilities they own.
Giordano mentioned the issue of mass, bulk and scale and asked Curry why he had
not provided a model to show relative scale. Giordano felt a model would help sell the
facility to the community where there is a strong concern with mass, bulk and scale of
the facility. Curry said they would have needed to hire a professional model maker
and that would have taken time and money.
Armitage wondered how the number of cars would be limited. Curry said they do
everything they can to make it as convenient as possible for the residents not to.drive.
Carr asked the percentage of slope from North Main to the facility and Curry replied it
was about 12 percent. Curry said there would be a platform of sufficient depth that a
ASHLAND PLANNING COMMISSION 4
REGULAR MEETING
MINUTES
JUNE 14,1994
car would not roll back.
MICHAEL DONOVAN, stated that several letters were delivered which he asked to be
read into the record. The letters were from Judy Uhberleau, Allen Drescher, and Bob
Edwards. Donovan submitted a letter from Darrell Boldt for the record.
Donovan said he did not believe the intent of the Detailed Site Review Zone would
include a retirement home. If it had been the intent, it would have been brought up at
the time and it was not. Traffic is a legitimate concern. The Planning Commission has
to look at how the area is going to look in the future. There will be two left lane turns
in the future. Donovan also said the $4.5 million financial impact is a lot of money to a
small community hospital.
Carr asked about the lease with Holiday Retirement and Donovan said the lease
payment to the Foundation is based on an assessment of the property value. This
valuation should go up and $4.5 million is conservative.
Jarvis denied Donovan's request to read the letters into the record. The letters will be
entered into the permanent.record. Letters already entered in the record are from:
Trudie Revoir
Ted Kovtunovich
Robert and Charleen Edwards
J. EIIerL Austin
Mr. Tracy
Brent Thompson
Harry and Luanne Cook
Lorraine Cuffel
Judith Uherbelau
John Fischer Smith
Testimony request forms were submitted but those not wishing to speak were:
Trudie Revoir
R. C. Cuffel
Lorraine Cuffel
Dennis Slattery
Kenneth Ehlers
Paula Brown
Chuck Butler
Richard Nichols
Frank Billovits
ASHLAND PLANNING COMMISSION - 5
REGULAR MEETING
MINUTES
JUNE 14,1994
Betty Kester
Jerry Sivin
Sandra Slattery
Robin Osborne
Helen Jensen
JED MEESE, 88 Granite Street, said that employment at this facility will provide
employment for graduates of Ashland's nursing school, physiotherapists, counselors;
and others that will earn a decent living. Each dollar generated from the Foundation
will be used to buy equipment and this will bring in revenue and will save lives. The
proposed facility will provide excellent care for senior citizens and will assure long-term
stability of Ashland Community Hospital.
Carr thought there would be a greater number of support people than health care
professionals at this facility.
WESLEY HOXIE, 821 Hillview Drive, said he could be looking at moving into a facility
such as the proposal in the future and he is supportive. He believes public
.transportation is important.
JIM WATSON, 515 Guthrie, said he would support the zone change. There is need
for a facility that is reasonably priced. He asked the Commission to imagine what the
intersection (No. Main and Maple) will look like going north and south in the future.
Holiday would be a real force in the community to make a traffic light happen. Watson
said there are people on the Foundation Board who have contacted Senator Hannon
and Representative Peterson in an attempt to see who can make a decision and
whose attention you have to get regarding a traffic light. The $4.5 million would be
very meaningful to the hospital.
STEPHEN LUNT, 145 Manzanita, reminded the Commission the hospital is City
owned. The hospital is here for a good purpose and he totally favors the project.
STEPHEN JENSEN, 355 Otis Street, expressed several concerns and submitted his
remarks for the record. His concerns included water rights and maintenance of
irrigation ditch, building bulk and height, and traffic. His comments were entered into
the record.
MIKE GARDINER, 349 Orange, stated he is not looking at the intent of the restrictions
of the 45,000 square foot size building. It is going to be larger than intended.
ASHLAND PLANNING COMMISSION 6
REGULAR MEETING
MINUTES
JUNE 14,1994
MARY GARDINER, 349 Orange Avenue, said she is not opposed to a retirement facility
but it is still 90,000 square foot and four stories in the rear. One elevator does not
seem like it would be enough. Gardiner is also interested in an emergency access
from Glenn Street to the project and she would like it evaluated now, not later.
JOE ECKHARDT, 108 Bush Street, a retired psychiatrist, remarked that he is
concerned with the care of geriatric citizens. He would object to the Planning
Commission allowing variances to the size of buildings and square footages. He
objects to lifting the Detailed Site Review Zone. Of course a facility is needed, but he
feels seniors would be at a considerable risk in escaping a fire or earthquake. The
presence of only one entrance to the facility is disturbing. If safety issues are not met,
they could be open to lawsuits. He wondered, too, how seniors can be restricted
from crossing North Main Street. Older people are not always going to be making
good judgments. If the Commission recommends favorably on these changes in the
Detailed Site Review, it would be a violation of some City codes and ordinances.
JOHN FIELDS, 845 Oak Street, asserted he is not in opposition to the project, but he
would like to evaluate what is a commercial zone. He is concerned with the size of
the buildings and said that at sidewalk level, the depth and mass of the buildings will
be seen. The Commission will be setting a precedent by what is meant by the
Detailed.Site Review Zone. The developer would be a fool not to maximize density.
The community asks how does it fit, how does it feel, and with some lots left to infill, is
an exception being created to maximize this lot? Will the next person be restricted?
The Commission needs to look at the biggest gain to the community if this facility is
permitted. Fields would like to see more distance between the buildings so you can
see through the buildings.
JACK BLACKBURN, 805 Oak Street, is not opposed to the project, but he agreed that
Commissioner Powell raised a legitimate argument about only one entrance. Also, he
is concerned that one elevator will have traffic jams. He does not want the Site Review
rules violated.
Staff Response
McLaughlin mentioned that bus pockets were considered but with the widening of
North Main for the turn lanes and extension of the right-of-way, there would be a drop-
off requiring a great deal of fill and retaining walls. With the left-hand turn lane, a bus
can stop in the right hand lane.
McLaughlin referred to the single access and explained that the limitations for a single
access are similar to that of a dead end street. Traffic generation is approximately 250
ASHLAND PLANNING COMMISSION 7
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MINUTES
JUNE 14,1994
vehicle trips per day. The retirement facility will generate approximately 240-247
vehicle trips per day.
As a member of the Site Design Committee, Giordano would have been one member
that meant that not just commercial buildings be restricted to 45,000 square feet but all
buildings. .The space between buildings was to mimic a street corridor between
blocks of buildings. However, he also believes ordinances are good, but some
discretion is needed. He is disappointed there is no model and he does not have
enough information to make a decision.
CURRY, in rebuttal, said the building is not monolithic. The building has lots of built-in
safety features. It is fully sprinkled and the walls are fire walls. Even though there is a
main entrance, there are probably 15 exterior doors for common use. Most units have
patios and all units on the ground floor have access to the outside. He did not know
how wide the entry to North Main would be, but they will work with ODOT and will
make it as wide as possible. There is handicap accessibility within the building and to
the street. He has been sensitive to the Site -Design Guidelines.
Powell asked how the 14 foot emergency access, worked out with Brent Thompson,
could be created after the building breezeway is built. Curry is totally confident it will
not be needed, however, it could be worked out along the back of the project. Curry
said the walkway could be paved to the width of a road, but again, does not feel it will
be necessary. Curry said there is one exit that meets the City standards.
COMMISSIONERS DISCUSSION AND MOTION
Zone Change (E-1 to HC) and removal of Detailed Site Review Zone
McLaughlin asked if the Detailed Site Review Zone would apply to non-commercial
zones. There can.be some flexibility with breezeways. Do they constitute a common
wall?
Cloer was uncomfortable in thinking that the issue of size, scale and design are
enough to sink the project. He does not want the 45,000 square foot limitation to get
in the way of approving the application.
Jarvis addressed Debbie Miller's comments about the HC zone and are people living
there in need of health care. Jarvis said that everyone in the health care zone are not
"sick". It is just presumed if you enter a facility as proposed, a person would
presumably have a health problem. Jarvis feels this facility would fit in a Health Care
Zone.
ASHLAND PLANNING COMMISSION 9
REGULAR MEETING
MINUTES
JUNE 14,1994
Bingham has always felt arbitrary size limitations are a problem. He would favor
removing the proposal from the Detailed Site Review Zone. Hibbert agreed that use
and design are the consideration.
Armitage was uncomfortable with approving because he believes the bulk and scale is
what people are talking about in the Detailed Site Review Zone. McLaughlin said there
are some residentially zoned properties that are in the Detailed Site Review. The
ordinance is unclear. Giordano never projected a project of this nature would come
before the Commission.
Powell is in favor of removing the Detailed Site Review Zone.
Giordano was not ready to vote on approval of the project.
Jarvis said that looking at the project from the street side is not adverse and with the
varied rooflines, the concern for bulk should be diminished. From below the project,
there is significant buffering. She was against the 45,000 square foot cap at the time
she served on the Site Design Committee and suggested that it would be difficult to
foresee all the types of projects that could be proposed. She also favors this project
because it is needed and close to the hospital.
Carr clarified that it should not be misconstrued that a reluctance to remove the
project from the Detailed Site Review Zone and is in no way a statement against the
necessity for this sort of facility in the City or is in opposition to the concept of this
project.
Cloer moved to recommend approval of the Type III amendment based on the criteria.
There is a public need for this type of facility and it is in the best interest of the
community to make the change. Hibbert seconded the motion. The motion carried
with Powell, Hibbert, Bingham, Jarvis, and Cloer voting "yes" and Armitage, Carr, and
Giordano voting "no".
Added Conditions of Approval for the Site Review
Add Condition 16 that the pathway surrounding the project be widened for emergency
vehicle use (one ton pick-up bearing). Access to the path to be made by the existing
driveway.
CARR MOVED TO CONTINUE THE MEETING TO 11:00 P.M. THE MOTION WAS
SECONDED AND CARRIED.
ASHLAND PLANNING COMMISSION 9
REGULAR MEETING
MINUTES
JUNE 14,1994
The ingress/egress driveway be a minimum width of 24 feet.
A provision be made to gain a pedestrian easement to connect with Thompson's
property.
Insure that irrigation rights be protected and preserved.
The applicant must adhere to the lighting standards as stated in his findings.
Provide a covered bike facility.
The applicant must provide a complete sidewalk to Glenn Street.
Hibbert moved to approve the above Conditions. Cloer seconded the motion and it
carried with Armitage and Carr voting "no".
TYPE 11 PLANNING ACTION
PLANNING ACTION 93-121 . '
IVY LANE
RAD WELLS
The hearing was not opened but Pete Seda was asked to give an overview of what he
has done on the property. He put together a tree plan for the City that outlines what
needs to be done and what the project looked like two weeks ago.
DON PAUL, said it became apparent that more people should view the property to
make sure it did not look like the place was being clear cut. Commissioners Jarvis
and Hibbert along with Molnar, Chief Woodley and Paul observed the site. Major work
needed to be done. In terms of fire safety, it is a great improvement. Visually, there is
a big difference. Nothing but dead trees have been cut.
Cloer is now worried about overkill. In his view it would look better if the area was
replanted. Some oaks can be saved, but he is dubious about saving the remaining
evergreens. There is only growth at the tops of the trees. If this property were
Cloer's, he would like to plant his own evergreens.
Armitage said with development slowing moving up the hill, there will not be a forest
there anymore.
Jarvis recommended everyone look at the property. The neighbors have been given
ASHLAND PLANNING COMMISSION 1D
REGULAR MEETING
MINUTES
JUNE 14,1994
an opportunity to go through it.
OTHER
COMMISSIONERS - RETAIN THIS PACKET TO SAVE COPYING COSTS
ADJOURNMENT
The meeting was adjourned at 11:00 p.m.
ASHLAND PLANNING COMMISSION it
REGULAR MEETING
MINUTES
JUNE 16,1996
ASHLAND PLANNING COMMISSION
HEARINGS BOARD
MINUTES
JUNE 14, 1994
CALL TO ORDER
The meeting was called to order by Chairperson Barbara Jarvis at 1:35 p.m. Other
Commissioners present were Susan Powell and Jim Hibbert. Staff present were
Molnar, Knox, Madding and Yates.
APPROVAL OF MINUTES AND FINDINGS
The Minutes and Findings for the May 10, 1994 meeting were approved.
TYPE 11 PUBLIC HEARINGS
PLANNING ACTION 94-067
REQUEST FOR A SITE REVIEW FOR THE CONSTRUCTION OF SIX APARTMENT
UNITS (THREE DUPLEXES), LOCATED ON VANNESS STREET BETWEEN
HELMAN AND LAUREL STREETS.
APPLICANT: DAVE GREENE
Site Visits and Ex Parte.Contacts
Site visits were made by all.
STAFF REPORT
This application is for six apartment units consisting of three buildings, two units each.
Knox reviewed the Staff Report. The deficient parking can be corrected. The solar
encroachment problem can be remedied. The landscaping plan is insufficient and
Staff is asking for revised landscaping plans before any permits are issued. The three
weeping willows on the west property line will be retained. Construction impacts
adjacent to the trees should be mitigated by using a material that will allow percolation.
Neighbors asked the project be called up for a public hearing because the primary
concern was additional vehicles that will be using the unimproved alley. Staff required
the alley to be paved from Helman Street to the western property line. The Historic
Commission recommended the paving of the alley be delayed and sign in favor of
future improvements, but that some surface is needed. The alley can be 12 feet wide.
PUBLIC HEARING
DICK MCKINNEY, 117 8th Street, does not have a problem with the development
itself, but he is concerned with alley paving. The language under 18.108.090
specifically excluded alleys. He understood the applicants would be required to sign
in favor of paving alleys until the transportation plan is completed. He would suggest
the applicant sign in favor of paving or put down 3/4 minus gravel. The Alley
Committee's thoughts would be to mitigate dust, encourage slower traffic, allow water
to soak in, and reduce heat. McKinney felt it would be worth trying.
BARBARA ROSS, 148 Central, is strongly opposed to the parking slots on the alley.
This will impact the neighborhood with additional traffic. She gets an enormous
amount of dust now. Only two people need the lane between Central and the alley.
After doing her own surrey this week, there are 21 cars that go through Bush Lane
every week that don't need to use it. An added 20 parking slots will impact her. In
the file, she noted the police objected to alley parking. She is also opposed to paving
for environmental reasons.
LOIS VANAKEN, 140 Central Avenue, owns the house on the rear of the subject
property which is directly across the alley from the proposed parking site. The
parking area is too large for the area it is in and will make a major impact on the
neighborhood and change the character of the alley. People use the alley as a
pedestrian way and children play there. She does not want the alley paved or
widened. Her proposal would be to have two parking spaces off VanNess, decreasing
the load on the alley and this would not compromise how the site looks from
VanNess.
H. L. WOOD, 173 Helman Street, is not opposed to the entire project, however, wants
the applicant to sign in favor of not paving the alley at this time. He is also
representing Al Davies (171 Helman) and Joan Haddad (175 Helman). He would favor
the two parking spaces off VanNess.
EVA COOLEY, 348 Iowa, owner of the property at 143 VanNess, said she is opposed
to the alley paving requirement. She would rather see something like crushed rock.
The parking is going to encourage more traffic. She would like one or two off-street
parking spaces in the front of the development. She is opposed to the applicants
cutting down three large trees. She is opposed to heat pumps which increase the
noise load in the neighborhood.
ADOLPH ZANOTTO, 119 VanNess, stated he is against parking on the.street. The
alley is not sufficient for any two vehicles if they meet. There are vision clearance
problems. Why isn't there a driveway entrance from VanNess? He does not want
heat pumps as they are very noisy. Will a fence be erected next to his property? He
does not want the alley paved. How can excavation equipment fit down the alley to
work on the construction?
ASHLAND PLANNING COMMISSION 2
HEARINGS BOARD
JUNE 14,1994
MINUTES
JEFF JONES, 165 VanNess is opposed to the alley usage and paving. He has had
difficulty getting a trailer down the alley in the past. He would like to see the parking
altered off VanNess and let cars enter the property from VanNess. With regard to
safety, there are 24 or so children who will be forced off the alley.
Staff Response
Molnar said the Police Department reviewed a pre-application in 1992. The comment
made about access was based more on personal opinion that any police policy.
Molnar said a flag drive was discouraged because it would not comply with the Site
Design standards. If there was stacked parking in the front, it would require cars
backing onto VanNess. Do you bring a driveway through the front and pave over a
large area or do you have parking in the rear? Molnar continued that the traffic will
increase 42 vehicle trips per day from the project. Staff has not made a final decision
about the paving of alleys but hope to have an ordinance in place in the future.
Concerning the width of the alley, Molnar said from a planning standpoint, once the
alley is wide enough so cars can easily pass, then cars tend to go faster.
COMMISSIONERS DISCUSSION AND MOTION
Hibbert does not see how this application could be denied because no one wants the
applicant to use the alley. He believes it would be better for everyone if the alley was
paved, but the neighbors do not want it paved.
Jarvis agreed with Staff's suggestion and that is, finish up to the west side, thus
encouraging traffic to head out. The 3/4 minus gravel would seem appropriate for a
width of 12 feet. This can be tried and at the same time, the developer should sign in
favor of paving.
Powell would like the alley-improvements (12 feet wide, 3/4 minus gravel, sign in favor)
should be done prior to construction, not after Certificate of Occupancy so that the
concerns of the neighbors of getting in and out during construction can be addressed.
The improvements need to be in place prior to issuance of a building permit.
Add the following Condition: Heat pumps are subject to the noise ordinance. Prior to
the issuance of building permits, Staff will review the placement and location of the
heat pumps.
Hibbert moved to approve with the above Conditions including retention of the
ASHLAND PLANNING COMMISSION g
HEARINGS BOARD
JUNE 14,1994
MINUTES
weeping willow trees. Powell seconded the motion and it carried unanimously.
PLANNING ACTION 94-071
REQUEST FOR A CONDITIONAL USE PERMIT AND A SITE REVIEW TO
CONSTRUCT AN ADDITIONAL CAR WASH BAY (420 SO. FT.) LOCATED AT 690
HARMONY LANE.
APPLICANT: ASHLAND BUGGY BATH
Site Visits and Ex Parte Contacts
Hibbert and Jarvis had a site visit.
Powell had a previous site visit.
STAFF REPORT
Knox reviewed the Staff Report. The applicant is proposing an additional car wash
bay. The issues arising from this application are noise, light, glare, traffic, architectural
compatibility, generation of environmental pollutants, and the project as it relates to the
adjacent property owners. Staff has added Conditions of approval assuring the above
do not occur. Staff has received complaints in the past about the noise generated
from the car wash's vacuums. Noise attenuating covers have.been added to reduce
the noise.
Staff recommends the addition of Condition 12 that the street trees along Harmony
Circle be situated in such a way that the vision clearance area is not obstructed.
PUBLIC HEARING
WES HERBERT, would like to add a car wash bay. The only complaints have been
made in the last year by a lady across the street. She has had complaints about
customers, noise, and radios. Herbert.has had noise readings taken. He has
replaced motors with quieter motors and boxes over the vacuums.
PATTY GRANT, 2800 Normal, stated her concern is the lights from the car wash. The
lights shine through her windows at night. Also, the one minute signals for washing
cars ring many times during the day.
SYL ZUCKER, 667 Normal, said she also is concerned with the lights even though
they are about 600 feet away from her property. The ringing is a problem also -- it is
loud and often. One more bay would increase the ringing. There is water runoff on
ASHLANDPUINNING COMMISSION 4
HEARINGS BOARD
JUNE 14,1994
MINUTES
her property and no one is taking responsibility for it. She is worried if there is extra
water from the car wash, could there be,leaking pipes. With the addition of a bay,
there will be generation of more traffic and dust. Even though there is a sign asking
people to turn their radios down, they don't always do it.
HERBERT, rebuttal, agreed to use a light signal instead of a bell. The car wash shuts
down in the evening. He will take care of the lights shining in the neighbor's windows.
There are lights in the vacuum boxes.
Knox suggested wording for Condition 10 -- Requires the applicant to replace existing
light fixtures above the vacuums with a more direct down light fixture. Such fixture
shall be of type to prevent light and glare.
Herbert also said there is no water leakage coming from his property.
COMMISSIONERS DISCUSSION AND MOTION
Add a Condition that lights will replace the ringing signal.
Powell moved to approve PA94-071 with the above added Conditions, including
Knox's. Hibbert seconded the motion and it carried unanimously.
PLANNING ACTION 94-077
REQUEST FOR A MINOR LAND PARTITION TO DIVIDE A PARCEL INTO THREE
LOTS AT 937 OAK STREET.
APPLICANT: CATHY GOLDEN
Site Visits and Ex Parte Contacts
Site visits were made by all.
STAFF REPORT
This action was called up for public hearing by two neighboring property owners. A
large portion of the property is in the floodplain corridor. Concerns by neighboring
property owners were future development after this application. It is conceivable the
remaining parcel 3 could be split again.
ASHLAND PLANNING COMMISSION - g
HEARINGS BOARD .
JUNE 14,1994
MINUTES
PUBLIC HEARING
SEAN DOWNEY, 762 B Street, has an agreement to purchase Parcel 2. He feels it is
continuing the pattern of development along Oak Street. He would prefer to sign in
favor of sidewalks down Oak. The only sidewalks are in the area of Don Greene's
development. He objects to their future Certificate of Occupancy being tied to Parcel
3, over which they have no control.
VIRGINIA HONDA, 943 Oak Street, wants to make sure anything being done is done
at the fenceline, not on her property. Jarvis said this was not a planning issue.
NIKI NEWKIRK, 375 Normal, expressed that in view of the entire parcel, it would seem
the City could gain some amenities by requiring sidewalks, street trees and a path
toward the creek. It seems like a clear intent to take a large parcel and split it off
again and develop it.
DON GREENE, 375 Normal Avenue, is not opposed to the project but what is
happening to the planning process. There does not seem to be a fair and equal
enforcement of the ordinances. He sees this application as seeking to exempt itself
from the subdivision ordinance. If this had been processed as a subdivision, the
applicants would have to provide open space and have plans prepared by a surveyor.
.There is skimpy information on this application. There is a problem on all the
boundaries on Oak Street. If a survey had been present, the Planning Commission
could have seen what the lines would be. All City fees would be paid for in advance.
This is a clear avoidance of the City ordinances and a clear intent to divide the parcel
once more. This application should be processed as a subdivision.
Molnar responded that open space is not required for a subdivision under ten lots.
Staff Response
Molnar responded that if this application had been processed as a subdivision, it
would be done under the performance standards and there would be no required lot
sizes so there could be depths greater than widths. If a density transfer was
requested because of the floodplain, there would be a potential of 10 to 12 houses
allowed on Oak Street. There is a 40 foot wide greenway easement along the creek,
but no way to get there. The Commission could require access to the creek from Oak
Street. A relationship has to be shown between the impacts of the proposal and the
Condition added. With the exception of the street trees and sidewalks, Molnar could
not think of a reason to develop under the subdivision process.
ASHLAND PLANNING COMMISSION 6
HEARINGS BOARD
JUNE 14,1994
MINUTES
The boundary controversy still has to come to a resolution through an agreement
between the property owners.
COMMISSIONERS DISCUSSION AND MOTION
Add a Condition 7 to require street trees.
Add a Condition 8 to require an easement from Oak Street to the pedestrian easement
along the creek.
Modify Condition 2 that sidewalks be installed at the time of occupancy with the
exception of Parcel 3 -- a sidewalk be installed by the time the property is surveyed.
Powell moved to approve PA94-077 with the abovp Conditions. Hibbert seconded the
motion and it carried unanimously.
PLANNING ACTION 94-084
REQUEST FOR A CONDITIONAL USE PERMIT FOR A CHURCH TO
ACCOMMODATE 8 TO 12 PERSONS LOCATED AT 530 MAPLE WAY.
APPLICANT: TIZIANA DE ROVERE
Site Visits and Ex Parte Contacts
Site visits were made by all.
STAFF REPORT
This is a proposal for a church for 8-12 persons with two services per week. Parking
has been addressed in the application as well as a handicap space being provided.
The main issue raised by effected property owners is traffic. The area of the parking
requirement that.could be disputed is that the standards (one per four) apply to larger
congregations. Cars will be coming in short time intervals and there is some question
as to how disruptive this will be to the neighbors. Also, the neighbors mentioned that
many churches rely on the possibility of expanding over time. The parking available
limits this facility to 12 people. There is nothing to accommodate future expansion.
This could be an enforcement problem. There are four attached Conditions if the
Commission wishes to approve the application. There is a memo included in the
packet from Don Paul.
ASHLAND PAWNING COMMISSION 7
HEARINGS BOARD
JUNE 14,1994
MINUTES
PUBLIC HEARING
TIZIANA DE ROVERE, 530 Maple Way, stated that the size of the church has
remained steady and usually people carpool. The church is in the lower part of her
house and she would not want a large congregation. If it expands, she would find a
larger place. -The group has been together for about two years and most come from
Ashland. The highest number of members is probably 12 with 8 average. If they
expand, she will move somplace else. ,
Jarvis asked why she would not find another place to meet now. De Rovere
responded that it would be difficult to find a place in view'of the small congregation to
maintain a certain amount of energy and concentration. The congregation is not big
enough for her to rent a space.
JOYCE WARD, 549 Auburn Street, explained that she prepared the findings and
wanted to address the concerns of neighbors. The area is zoned R-2 and is adjacent
to the Health Care zone. There is already more traffic than many R-2 or R-1
neighborhoods. The street is wide. There-is no more traffic than if someone was
having a bridge party. They explored different ways of parking and decided not to
pave over large areas on the lot. They favored keeping the residential driveway and
the on-street parking.
Jarvis noted this is a dead end street which makes the additional traffic a significant
problem. When you have 12 people coming, you have 12 people driving cars. She
was there today and could not see where to put 12 cars. There is no alternative route
out -- you get out the same way you get in. Ward did not perceive this as a problem.
Jarvis would be very concerned about getting someone in a wheelchair down the
driveway because it is so steep. She does not mind the call box, but she would be
concerned about a church that is open to everyone having an access like the one
proposed. She is not convinced it is accessible to everyone that is handicapped.
Ward consulted Darrell Ackerman from Salem and he found this access acceptable.
Powell wondered if churches are exempt from property taxes. Molnar thought that
was correct.
GARY OR LINDA MAILCOTT, 545 Maple Way, read comments into the record.
WAYNE CAHILL, 555 Maple Way, presented pictures to the Planning Commission
showing traffic and parking. He has seen a lot of activity going on at this time for
ASHLAND PLANNING COMMISSION 8
HEARINGS BOARD
JUNE 14,1994
MINUTES
three to four days at a time. This Conditional Use Permit does not really let the
neighbors know what will be approved. How many people will be coming? He can
see enforcement as a problem. He has noticed cars arriving at 10 a.m. and leaving at
11:00 p.m. for three or four days straight. So far, up to six cars have parked on the
street. The application seems more like a business.
JOHN OTTO, 516 Maple Way, also owns 518, stated that if the applicant receives
approval, she would be entitled to a tax exemption for every portion of the building
that is used as a church. So far, her car has been the only car in the garage. No
cars park in the driveway. All cars have been parked on the street. There is no place
for his visitors or his renters to park. Everytime someone turns around in the cul-de-
sac, lights flash in his window. When they turn around, if a car is parked across the
street in the driveway, they have to back into their driveway and back out. School
buses turn around there and it is almost impossible to turn around in the cul-de-sac
when cars are parked there.
Hibbert asked with what frequency cars are seen. Otto responded that it is most often
in the evening because residents are coming home from work and there is no place to
park. Last week, there were cars parked two to three days, all day long. They are
sometimes there in the evening.
,REBECCA OTTO, 516 Maple Way, explained that the condominiums on the end of the
cul-de-sac are single family dwellings but during the school year can house four to five
students and each student has a car.
DE ROVERE, rebuttal, said her workshops are not considered part of her church. She
is bothered that she did not have the opportunity to talk to the neighbors. She is on
sabbatical now and does not do counseling. She has friends that come to visit her
during the day and in the evening.
Jarvis asked when people come to church and how long do they stay. De Rovere
said they come one evening a week from 7:30 p.m. to 10:00 p.m. on either Monday or
Tuesday and every other Sunday at 11:00 a.m.
Hibbert asked about the number of cars on the street during the last week from 10:00
a.m. to midnight. De Rovere said she had friends staying with her this last week.
There were five people there for the weekend as friends.
ASHLAND PLANNING COMMISSION - 9
HEARINGS BOARD
JUNE 14,1994
MINUTES
COMMISSIONERS DISCUSSION AND MOTION
Hibbert finds it difficult to know what is happening there.
Powell is uncomfortable in this situation because it is not in a traditional building with
cross streets. She is concerned with the hill, the cul-de-sac and no potential for
growth. Something is happening with parking.
Hibbert said there were very few cars on the street during his visit. Jarvis and Carr
noticed several cars on the street during their visits.
Jarvis has difficulty with the cul-de-sac and she cannot believe she can limit her
congregation to 12 members and since parking is a problem,.she cannot allow it in
this application.
Based on Criteria C (b), the peak hour impact based on on-street parking with lack of
a turnaround is a problem to provide adequate transportation. The vehicle trips are
not spread out.
.Powell moved to deny PA94-084 based on Criteria C. Hibbert seconded the motion it
carried unanimously to deny. ,
TYPE I PLANNING ACTIONS
PLANNING ACTION 94-083
REQUEST FOR A CONDITIONAL USE PERMIT TO EXPAND ANON
CONFORMING STRUCTURE (OUTDOOR STORAGE SHED) LOCATED AT 100
ALIDA STREET.
APPLICANT: LESLIE FOSTER
The Commissioners were.concerned that the applicant would really like to have a
small rental. Therefore, the action is approved unless she would wish to convert it to
a rental unit and then it could be re-noticed for Site Review approval.
PLANNING ACTION 94-086
REQUEST FOR A CONDITIONAL USE PERMIT FOR A THREE-UNIT TRAVELER'S
ACCOMMODATION FOR THE PROPERTY LOCATED AT 91 GRESHAM STREET.
APPLICANT: KATHLEEN BUFFINGTON
ASHLAND PLANNING COMMISSION 10
HEARINGS BOARD
JUNE 14,1994
MINUTES
This action was approved.
PLANNING ACTION 94-087
REQUEST FOR A MINOR LAND PARTITION TO DIVIDE A PARCEL INTO THREE
LOTS FOR THE PROPERTY LOCATED AT 25 WESTWOOD STREET.
APPLICANT: ANNA HASSELL
This action will be delayed until the Regular Meeting tonight for Staff to find out if this
approval would adversely effect the Strawberry/Westwood Neighborhood Plan.
PLANNING ACTION 94-088
REQUEST FOR A SITE REVIEW TO ALLOW FOR FOUR RESIDENTIAL UNITS ON
THE PROPERTY LOCATED AT 667 PARK STREET.
APPLICANT: LEROY OWENS
This action was approved.
Condition 7 -- That all requirements of the Ashland Fire Department be met prior to an
issuance of a Certificate of Occupancy.
PLANNING ACTION 94-089
REQUEST FOR A MINOR LAND PARTITION TO DIVIDE A PARCEL INTO TWO
LOTS AT 875 FAITH AVENUE.
APPLICANT: RON DELUCA
This action was approved.
PLANNING ACTION 94-090
REQUEST FOR A MINOR LAND PARTITION AND BOUNDARY LINE
ADJUSTMENT TO DIVIDE A PARCEL INTO TWO LOTS AT 970 ELKADER.
ACCESS TO REAR PARCEL TO BE THROUGH THE EXISTING DRIVEWAY
SERVING THE RESIDENCE AT 1192 EMMA.
APPLICANT: RAY AND CHERYL PERRY
This action was approved.
ASHLAND PLANNING COMMISSION 71 -
HEARINGS BOARD
JUNE 14,1994
MINUTES
PLANNING ACTION 94-091
REQUEST FOR A SITE REVIEW TO CONSTRUCT A 10,000 SO. FT. INDUSTRIAL
BUILDING FOR THE PROPERTY LOCATED AT THE SOUTH VALLEY BUSINESS
PARK (LOTS 4 & 5) ON BENSON WAY.
APPLICANT: DAVE FITCH
This action was approved.
PLANNING ACTION 94-093
REQUEST FOR A SITE REVIEW FOR A FOUR- UNIT APARTMENT BUILDING TO
BE LOCATED AT 420 CHESTNUT.
APPLICANT: Jon Turrell
This action was approved.
ADJOURNMENT
The meeting was adjourned at 5:00 p.m.
ASHLAND PLANNING COMMISSION 12
HEARINGS BOARD
JUNE 14,1994
MINUTES
CITY OF ASHLAND
PARKS AND RECREATION COMMISSION
REGULAR MEETING
MINUTES
June 27, 1994 Chair Alsing called the meeting to order at 7:00 p.m. at the
department office, 340 S. Pioneer Street..
ATTENDANCE:
Present Pat Adams, Al Alsing, Teri Coppedge; Laurie MacGraw, Bob
Malone, Ken Mickelsen.
Absent None
I. ADDITIONS OR DELETIONS TO THE AGENDA None
IL APPROVAL OF MM4UTES
A. Regular Meeting - May 23, 1994
Commissioner Coppedge made a motion to approve the minutes of the Regular
Meeting of May 23, 1994 as written. Commissioner Adams seconded.
The vote was: 5 yes - 0 no
B. Special Meeting - May 26, 1994
Commissioner Malone made a motion to approve the minutes of the Special Meeting
of May 26, 1994 as written. Commissioner MacGraw seconded.
The vote was:, 5 yes - 0 no
III. BILLS AND FINANCES
A. Approval of previous month's disbursements
Commissioner Coppedge made a motion to approve the previous month's
disbursements as indicated by Payables checks #9229 through #9342 in the amount of
$115,296.20 and Payroll checks #7171 through #7225 in the amount of$34,754.09.
Commissioner MacGraw seconded.
The vote was: 5 yes - 0 no
B. Approval of March 31, 1994 Quarterly Financial Statement .
Commissioner Adams made a motion to approve the March 31, 1994 Quarterly
Financial Statement as presented. Commissioner Malone seconded.
The vote was: 5 yes - 0 no
Regular Meeting - June 27, 1994 Page 2
Ashland Parks and Recreation.Commission
IV. AUDIENCE PARTICIPATION ON THE AGENDA
A. Grant for storm drain wetlands
Plato Doundoulakis was present in the audience to report to the Commission that his
grant.from GWEB for Watershed Health funds for developing a passive water treatment
wetland at Railroad District Park had been approved in the amount of$21,000. He said
that prior to submitting the grant he had reviewed with Director Mickelsen and
Superintendent Gies those items which the department felt that it could provide as far as
an in kind match.
Mr. Doundoulakis said that he had been working with Steve Hall, Director of Public
Works, regarding the concerns which he had previously mentioned. Regarding fencing of
the area, he said he was working with both Public Works and Engineering to determine
that the appropriate kind of fence was built at various locations. He said.that Director
Hall would have final approval of all design aspects of the project including the size of
waterflow outlets. Mr. Doundoulakis said that he was before the Commission now to get
its final approval for the project pending Mr. Hall's overall approval of the final plan. He
said that depending on the time line for Park staff he anticipated about two months to
complete the project. Superintendent Gies indicated that he believed Park staff would
being assisting with the project about mid-July.
Commissioners reviewed and discussed various aspects of the design plan with Mr.
Doundoulakis as well as the anticipated in kind match for Park staff. Commissioner
Adams inquired as to how well the additional man hours would work into other demands
on staff time, i.e. would other projects need to be postponed in order to work on the
wetlands project. Superintendent Gies said this project should be able to be worked into
the schedule without delaying other projects.
MOTION Commissioner Coppedge made a motion to approve the project as presented. .
Commissioner Malone seconded.
The vote was: 5 yes - 0 no
V. AUDIENCE PARTICIPATION NOT ON THE AGENDA None
VI. OLD BUSINESS
A. Commissioner Alsine - establishing foundation for parks
Commissioner Alsing presented the Commissioners with a draft of a proposed articles
of incorporation written by the City Attorney, Paul Nolte. He mentioned that Mr. Nolte
needed a name to refer to in the articles so he had used his, Commissioner Alsing's, name
for convenience at this time. He also indicated that the specifics of the articles were
1
Regular Meeting June 27, 1994 Page 3
Ashland Parks and Recreation Commission
Establishing foundation for park -..,i..m
created by him and Mr. Nolte, their concepts, but that this draft was simply for review.
He suggested that the Commissioners review the articles prior to the next Regular Meeting
and that the topic could be placed on next month's agenda to gain their input. After some
discussion as to the advantages an established foundation could provide the parks and
recreation system, Commissioners chose to place the item on next month's agenda.
B. Employee negotiations
Chair Alsing indicated that the Commission was not yet prepared to act on this item.
He indicated that prior to adjourning the Regular Meeting that the Commission would
adjourn to Executive Session to determine whether or not it would take action at this
meeting.
VII. NEW BUSINESS
A. Proposed increase in golf course fees
Concerning this agenda topic, Director Mickelsen indicated that notices had been
prominently posted at the golf course, it appeared in the meeting agenda published in the
newspaper as well as having an article written on the topic. He also indicated that during
the City's 94-95 budget process, the proposed fee increases were indicated in the proposed
three year budgets. He indicated that he believed that the community and golfers had
received ample notice that the Commission would be acting on the item.
Commissioner Malone inquired as to the City's arrangement concerning the proposed fee
increase under the current lease agreement. Director Mickelsen said that under the current
agreement the lease holder would retain 15% of the increase and the balance would be
placed into the City's golf course fund. He asked whether or not the 85% that the City
would be retaining had as yet been earmarked for any specific project. Director
Mickelsen said that the monies would remain in the golf course fund but that they had not
yet been earmarked for any specific purpose. Commissioner Adams said that she wanted
to clarify that the proposed increases being discussed this evening is for the 1994-95 fiscal
year only and that future projected increases would be decided down the road. Director
Mickelsen confirmed that as accurate.
MOTION Commissioner Adams made a motion to increase the Oak Knoll Golf Course green fees by
50 cents, the power cart rental fees by $1.00, and all annual membership fees by $25.00
effective July 1, 1994. Commissioner MacGraw seconded.
The vote was: 5 yes - 0 no
Regular Meeting - June 27, 1994 Page 4
Ashland Parks and Recreation Commission
B., Land acquisition
Director Mickelsen presented a memorandum to the Commission indicating that he
had been contacted by several property owners or individuals about purchasing various
pieces of property for park land/open space purposes.
The first piece of property under consideration was a site at 300 W. Hersey , approximate
size one acre. Director Mickelsen indicated that it was not currently on the open space
map and had been approved for development by the Planning Commission. He said that a
neighbor had contacted the department about having the property acquired for park
purposes, that the area was of fairly high density already with no park and little open
space.
Linda Hersey (W. Hersey) was present in the audience to speak to the Commission
concerning the parcel. She said that there has been a lot of development in the area since
1988, that it is a very stable neighborhood, but that there is increasingly less area for
children to enjoy. Currently the property is zoned RR-3, multi-family with 20 - 25
apartments. She spoke with great excitement-about the possibilities for the property as a
passive, natural park to preserve the property and to provide a neighborhood park. She
had many ideas as to how the property might be preserved with a coalition of parks,
neighbors, and wetlands interest groups.
Commissioners reviewed the location of the property on a map. After some brief
discussion, Commissioners authorized Director Mickelsen to contact the owner to
determine whether or not he.might be willing to have the City acquire the property for
park/open space purposes.
The second piece of property is the SOSC property commonly called the Perozzi land
which is located above the college between Elkader and Timberline Terrace. The property
is on the open space map and is a major link to the Siskiyou Mountain Park property. It
is a 40 acre parcel, not in the urban growth boundary and is zoned RR5. The state has
recently declared the property surplus. Because of the nature in which the college
acquired the property, the college has a fiduciary responsibility to sell it at fair market
value. . However, determining fair market value for the property may be difficult because
it may not be as buildable as the zoning might indicate. Director Mickelsen indicated that
in an initial discussion with Ron Bolstad at the college that Mr. Bolstad had indicated that
the college would like to work with the City to acquire the property but that the college
would need to work within its fiduciary responsibility.
During discussion, Commissioner Malone inquired as to whether or not there might be
some way that the college could be absolved of its fiduciary responsibility. He said that
there might be a means by having the heirs sign off or if there were no longer any living
Regular Meeting - June 27, 1994 Page 5
Ashland Parks and Recreation Commission
Land acquisition -.,s.uw
heirs. Director Mickelsen said that he would be happy to inquire during discussion with
the college whether or not that would be a possibility. By consensus the Commission .
asked that Director Mickelsen keep in touch with SOSC advising them that the City was
interested in the property and would like to be advised of the asking price for the property
once it is determined.
Director Mickelsen indicated that the next pieces of property were the Hudson/Radcliffe
properties. Both properties are on the open space map and both landowners have
contacted the City indicating that they would be willing to sell. The Commissioners
reviewed the open space map regarding the location of the adjacent properties up
Strawberry Lane, particularly in relationship to other properties which the City has already
acquired in the area.
Director Mickelsen mentioned that he was beginning to have some concern about the cost
of appraisals considering the number of contacts which are coming in requesting that
properties be considered for purchase at this time. He suggested that the Commission
might want to consider only having those properties appraised in which it would be very
interested in purchasing at this time. Commissioners discussed various options to
conserving appraisal dollars.
Concerning the Hudson/Radcliffe properties, Commissioners asked Director Mickelsen to
contact the property owners to let them know that the City was interested in the property
and to inquire as to what value they would put on the property. Until some general idea
of what the owners would ask for the property was ascertained, the Commission would
not inquire about having an appraisal done..
The final piece of property to consider was the Westgaard property, the granite pit
adjacent to upper Lithia Park on Granite Street. The property is on the open space plan.
The front portion of the property is zoned R-1-10 and could probably hold six homes; the
back portion is a woodland reserve. After brief discussion, by consensus Commissioners
indicated that the City should actively pursue purchasing the property.
The Commission asked for periodic updates on income generated for the land acquisition
program and listings of possible properties and their approximate value should they come
on the market.
Regular Meeting - June 27, 1994 Page 6
Ashland Parks and Recreation Commission
C. Authorization for urchase of chipper
Commissioners reviewed a memorandum dated January 13, 1994 concerning jointly
purchasing a chipper with Ashland Sanitary. The proposal concerned applying for a DEQ
Recycling Grant which would provide 1/3 of the cost of the chipper with Ashland Sanitary
providing a third and the parks providing a third. Director Mickelsen reported that
although the grant had not been approved on first submission, it now has been approved.
He requested authorization from the Commission to advertise for bids for the purchase of
a chipper under the guidelines outlined in the January proposal.
MOTION Commissioner Adams moved to authorize advertising for bids for the purchase of a
chipper. Commissioner Malone seconded.
The vote was: 5 yes - 0 no
VIII. CORRESPONDENCE, COMMUNICATIONS, DIRECTOR'S REPORT
Reservoir Area - Lithia Park. Director Mickelsen reported that as of this date there is
essentially no water in the pond at the Reservoir Area in upper Lithia Park. He said that
in discussing the "whys" of this with the City, he was informed that the water which
normally goes into the pond has recently been diverted around the pond; it is now being
slowly fed back into the pond. In response to an inquiry by Commissioner Malone,
Commissioner Alsing explained that Public Works was holding back water from the
Reeder Reservoir at this time and letting TID water fulfill the needs of water in Ashland
Creek. In a low water year, this helps to insure that there is adequate water for water
rights later in the year. There is a question as to how much leakage might occur at the
pond. Director Mickelsen indicated that he and Commissioner Alsing would speak with
Steve Hall, Director of Public Works, as soon as he was back in town to determine the
likelihood of water remaining in the pond and the Commission's interest in having it do
so.
Garfield Park. Commissioners discussed the overwhelming success of Garfield Park and
its water play facility. Director Mickelsen reported that the Park Patrol which has been
spending afternoon hours at Garfield have reported that park users have been appreciative
of their presence. He inquired as to whether or not the Commission wanted to continue
that coverage. Commissioner Adams said that she strongly supported the idea, not
particularly earlier in the 'day when families are there but later in the day when there are
more apt to be older, unsupervised children who may behave more appropriately with an
official presence on hand.
In general conversation, Commissioners indicated that prior to incurring the cost of having
someone in the park on a regular basis that it should first be ascertained that there are
indeed problems occurring. Thoughts among Commissioners ranged from spot checking
Regular Meeting -June 27, 1994 Page 7
Ashland Parks and Recreation Commission
Garfield Park -."w,,d
to deter problems to having a recreation person at the park who would offer more than a
baby-sitting role. At present, Commissioners decided on.spot checking and watching how
the summer progresses. Overall, Commissioners were very pleased with the success of the
park.
Director Mickelsen briefly shared some pictures of a recent skateboarding contest which
was a great success at Garfield Park and also of opening day at the water play facility.
IX. ITEMS FROM COMMISSIONERS
A. Discussion on criteria for allocating recreation monies
During general discussion, Commissioners suggested possible criteria for making
decisions as to how the community activity portion of the monies generated by the Youth
Activity Levy should be spent. Among the criteria suggested were: to place some level.
of emphasis on "youth at risk" programs, to not duplicate programs or activities which are
currently offered, to work with other groups either established or newly forming to assist
in enhancing their programs, to reach a broad spectrum of age groups and/or interest
groups without spreading the funds so thin that they become ineffective.
In discussing how to gather public input for the process, Commissioners felt that using the
City's utility billing newsletter would be an excellent means to solicit general information
concerning the public's ideas about what kinds of programs should receive emphasis. All
Commissioners felt that these ideas would be.helpful to them in generating the criteria but
that development of the criteria was necessary prior to seeking requests for support from
various groups.
Commissioner Malone inquired as to whether or not the Commission might like to pursue
assisting the Teen Center this summer. He said that it was his understanding that they had
had to cut back on hours because of lack of funding. Commissioners generally felt that
Director Mickelsen could make some contact with Youth Works to determine how the
Commission might be able to,participate in some positive manner with the Teen Center.
B. Middle School'uarking lot
Commissioner MacGraw said that John Dagget, School Superintendent, had contacted
her recently about the proposed district project to pave the upper parking lot at Ashland
Middle School during school recess in 1995. Mr. Dagget had indicated that the district,
was working with several other entities such as-the college, the museum, and the City to
try to put a package together. '
Regular Meeting - June 27, 1994 Page 8
Ashland Parks and Recreation Commission
Middle School narking lot -..ti�u�d
After some discussion of the history regarding attempts to come up with funding for
paving the Middle School's parking lots and the current level of available monies which
the Commission would have to spend on such a project outside the park system,
Commissioners, by consensus, decided that they would not choose to,participate in this
project to any substantial degree.
X. NEXT MONTH'S AGENDA
A. Study Session on golf course issues
Commissioners discussed the concept of establishing a Resource Group from the
golfing community to provide the Commission with information regarding their particular
concerns on golfing issues pertaining to Oak Knoll. Commissioners decided that such a
group would be valuable to the Commission as it goes through the process of deciding
among various management options available, gaining input on the items of particular
concern, and acting as informal liaison with the golfing community. Commissioners asked
Director Mickelsen to generally speak to interested golfers at Oak Knoll about the concept.
A Study Session was set for Monday, July 18, 1994 at 7:30 p.m.
B. Regular Meetin
The next Regular Meeting was set for either July 26 or 27, 1994. The actual date
would be firmed up later. Items to be discussed: parks foundation articles, Youth
Activity Levy criteria and ideas, priorities on land acquisition for parks.
MOTroW As 10:00 p.m. approached, Commissioner Adams made a motion to extend the meeting
until 10:30 p.m. Commissioner Malone seconded.
The vote was: 5 yes - 0 no
XI. ADJOURN TO EXECUTIVE SESSION
By consensus, Commissioners adjourned to Executive Session to discuss salary
negotiations.
X. RECONVENE TO REGULAR MEETING
A. Salary negotiations
MonoN Commissioner Malone made a motion to approve a 3% salary increase for the
Director of Parks and Recreation. Commissioner Coppedge seconded.
The vote was: 4 yes - 1 no (Adams)
MonoN Commissioner MacGraw made a motion to approve a 3% salary increase for the
position of Park Superintendent. Commissioner Malone seconded.
The vote was: 4 yes 1 no (Adams)
Regular Meeting - June 27, 1994 Page. 9
Ashland Parks and Recreation Commission
Salary negotiations -..c„.d
MOTION Commissioner Malone made a motion to approve the Employment Agreement
between the City of Ashland Parks and Recreation Commission and non-management
employees of the Parks and Recreation Department dated July 1, 1994.
Commissioner Adams seconded.
The vote was: 5 yes - 0 no
MOUON Commissioner Malone made a motion to approve the Employment Agreement
between the City of Ashland Parks and Recreation Commission and the Management
Employees of the Parks and Recreation Department dated July 1, 1994.
Commissioner Adams seconded.
The vote was: 5 yes - 0 no
XII. ADJOURNMENT With no further business, Chair Alsing adjourned the meeting.
Respectfully submitted,
Ann Benedict, Business/Personnel Manager
Ashland Parks and Recreation Department
C I T Y O F A S H A N D C I T Y H A L L
to ASHLAND,OREGON 87520
telephone(code 503)482-3211
TO: Honorable Mayor and City Council
FROM: Al Williams, Director of Electric Utilities
SUBJECT: Electric Department Activities for JUNE 1994
THE FOLLOWING IS A CONDENSED REPORT OF THE ELECTRICAL DEPARTMENT
ACTIVITIES FOR JUNE 1994.
INSTALLED 9 NEW UNDERGROUND SERVICES AND 2 ALTERED SERVICE.
INSTALLED 1540 FEET OF CONDUIT AND 14365 FEET OF CONDUCTOR.
3 NEW TRANSFORMERS WERE INSTALLED FOR A TOTAL OF 950 KVA AND 1 WAS
REMOVED FOR A NET GAIN OF 200 KVA ON THE SYSTEM.
RESPONDED TO 86 REQUESTS FOR CABLE LOCATES.
HAD 483 CONNECT ORDERS AND 361 DISCONNECTS FOR A TOTAL OF 844.
THERE WERE 324 DELINQUENT ACCOUNT NOTICES WORKED AND 107 DELINQUENT
ACCOUNTS WERE DISCONNECTED.
ONE 50' POLE, ONE 551 POLE AND FOUR 601 POLES WERE CHANGED OUT IN
CONJUNCTION WITH OUR POLE REPLACEMENT PROGRAM. ONE 70' POLE, ONE'
501 POLE AND NINE 60' POLES WERE INSTALLED UNDER NEW CONSTRUCTION.
9 STREET LIGHTS WERE REPAIRED.
EMPLOYEES ATTENDED MONTHLY SAFETY MEETING.
MONTHLY EMF READINGS WERE TAKEN.
ti
CITY OF ASHLAND CITY HALL
ASHLAND,OREGON 07520
telephone(woe 503)482-3211 .
To: Honorable Mayor and City Council
FROM: Al Williams, Director of Electric Utilities
SUBJECT: Electric Department Activities for MAY 1994
THE FOLLOWING IS A CONDENSED REPORT OF THE ELECTRICAL DEPARTMENT
ACTIVITIES FOR MAY 1994.
INSTALLED 5 NEW UNDERGROUND SERVICES AND 1 NEW OVERHEAD SERVICE.
INSTALLED 2410 FEET OF CONDUIT AND 1320 FEET OF CONDUCTOR.
2 NEW TRANSFORMERS WERE INSTALLED FOR A TOTAL OF 115 KVA AND 1 WAS
REMOVED FOR A NET GAIN OF 90 KVA ON THE SYSTEM.
RESPONDED TO 107 REQUESTS FOR CABLE LOCATES.
HAD 261 CONNECT ORDERS AND 177 DISCONNECTS FOR A TOTAL OF 438.
THERE WERE 463 DELINQUENT ACCOUNT NOTICES WORKED AND 59 DELINQUENT
ACCOUNTS WERE DISCONNECTED.
TWO 501 POLES AND ONE 451 POLE WERE CHANGED OUT IN CONJUNCTION WITH
OUR POLE REPLACEMENT PROGRAM. ONE 50' POLE WAS INSTALLED UNDER NEW
CONSTRUCTION.
TWO NEW STREET LIGHTS WERE INSTALLED AND 7 STREET LIGHTS WERE
REPAIRED.
EMPLOYEES ATTENDED MONTHLY SAFETY MEETING.
MONTHLY EMF READINGS WERE TAKEN.
ASHLAND POLICE DEPARTMENT
MONTHLY REPORT
June, 1994
In looking over the monthly o Detective Lynn Parlette attended a two
statistics Part 1 offenses day WISN conference in Sacramento,
(major crimes and thefts) California.
_ were up slightly +1%
through the month of June. CROSS WALK VIOLATIONS:
There was an increase in
reports of residential (year-to-date)
burglaries (35 this year-to-date compared to Passing stopped 1992 1993 1994
29 reported during the same time in 1993), vehicle in crosswalk
however, there has been a decrease in (811.020) 21 42 8
commercial burglaries (16 this year-to-date
compared to 24 reported during the same (year-to-date)
time in 1993). There has also been a Failure to Yield
noticeable increase in bicycle thefts (59 to Pedestrian
reported this year-to-date compared to 34 (811.010) 22 18 3
reported last year). In Part II crimes,
vandalism was up significantly (255 (year-to-date)
reported this year-to-date compared to 199 Failure to Yield
reported during the same time last year). to Traffic Control Officer
(811.015) 1 5 1
The following " crimes" reflected a
decrease: The Council has requested pedestrian
Forgery (18 reported this year-to-date accident information. There have only been
compared to 28 reported during the same 2 pedestrian accidents to
time last year); and Disorderly Conduct (74 date this year. Brent
reported this year-to-date compared to 96 Jensen stated that only
reported last year); about 2 accidents of the -
vehicle/pedestrian category
TRAINING: that he reviewed showed the
driver was at fault; the rest
o Marie Zeffer, a training consultant, have been the pedestrian at
presented an excellent seminar on Service fault.
Excellence. The class was a one day seminar
presented on two separate dates to allow the INVESTIGATIONS
majority of the department to attend. The
class was presented to reinforce the o Lynn Parlette arrested a
departments philosophy on dealing with fugitive on two burglary
people and their problems. warrants out of
Washington. Also charged
him with driving while
suspended and seized a pistol which was o The reserves have been participating in
hidden under the seat of his vehicle. downtown bike patrol with sworn officers
providing increased response time for
o Lynn is still continuing the investigation downtown calls as well as public relations.
of the Krahel homicide.
o Detective Rich Walsh assisted Oregon
State Police in a major assault death CRIME PREVENTION:
investigation team involving a body found
at I-5 near Crowson Road (natural causes Officer Janet Bailey worked
or suicide suspected). very hard on the D.A.R.E.
Program . She successfully
o Rich Walsh investigated a woman for a ended the summer with a graduation for
pharmacy scam which is being looked at for the D.A.R.E. students from all three
Grand Jury. schools: Brisco, Walker, and Helman.
Great job Janet!!!!
o Rich Walsh was also assigned to
investigate a major storage locker burglary. HELMET LAW:
RESERVES: The new bicycle helmet law goes into effect
July 16 - Citations will be issued down to 12
Total volunteer hours for the month were years of age; under 12, the parents will be
214.5 hours. cited. As with any new law, warnings
would be advisable at least for the first
o Reserve Officer Baines saved a woman couple of weeks.
from a burning building and was
commended for his actions.
COMMUNICATIONS: 1994 1993
Statistics 1vjA,'X J" ZVjA ' JIJS1
Calls For Service 780 839 800 802
Medical Runs 52 64 57 58
Fire Runs 21 18 16 7
ALS Runs 32 41 37 37
Auto Aid 3 3 2 4
Phone Statistics:
Day Shift 733 871 1282 1056
Swing Shift 1153 1188 1378 1374
Graveyard 577 729 567 679
Front Desk 2583 3262 3227 3109
911 Calls 461 642 516 627
Total Calls 5507 6692 6047 6718
2
ASHLAND POLICE DEPARTMENT FLCIOOSA
t;RE11TEU' CONSOLIDATED INCIDENT REPORT
?!13194 8:48:25 JUNE 1994
CLASSIFICATION r REPORTED OFFENSES r e CASES CLEARED + w CLEARENCE RATES NO. OF ARREST CHARGES +
OF OFFENSES ACTUAL ACTUAL ACTUAL % CHANSE
1%115 THIS LAST YEAR TO THIS THIS LAST THIS" THIS LAST THIS MONTH YEAR TO DATE
NONTH YTD YTD DATE MONTH ''/TD YTD MONTH YTD YTD JUV ADULT TOTAL JUV ADULT
PART 1
CRIMINAL HOMICIDE
MURDEP l 100.0 %
MANSLAUGHTER,
RAPE 1 5 4 + 25.0 % I I 1 100.01% 20.0% 25.0% 1 1 1
ROBBERY 1 3 5 40.0 X I 4 33.3X 80.0% 4
AGGRAVATED ASLT 2 4 5 20.0 % 2 4 4 100.0% 100,0% 80,0% 4 4 7
BURGLARY
RESIDENCE 4 35 29 F 20.7 X 4 5 11.4% 17.2%
NONRESIDENCE 4 16 24 33.3 X 1 2 6.21 8.3%
LARCENYITHEFT 6 9 15 76 56
Sfi0FLlFTil1"u 14 82 OS 3.5 % Il 64 ?0 78.61 73.0'% 82.4%
THEFT FROM M4 6 57 53 + 7.5 % 1 4 16,7% 7.0%
MV PARTS-ACEESS 6 34 45 24.5 % 2 6 2 33.3% 17.6% 4.4%
BICYCLE THEFT 16 60 34 + 76.5 % 3 5,0%
THEFT FROM BLAB `•1 24 + 112.5 X 8 1 15.7% 4.2X
OTHER THEFTS 21 92 127 22.7 % 1 20 12 4,A% 21,7% 7.3%
MOTOR VEH THEFT 5 20 18 + 11.1 % I 3 5 20.0% 15.0% 27.81 1 1
ARSON I 8 4 + 100.0 % 3 37,5'% 4 1
PART I TOTAL 88 467 460 + 1.5 % 17 122 106 21.6X 26.1% 23.0% 6 15 2l 9A 7S
PART 11
SIMPLE ASSAULTS 6 IF 41 '. 26.3 % 4 36 21 66.71 69.2% 51.21 6 6 47
FORGE COUNTEFFEIT 4 19 28 35.7 }: 3 1 12 754.0% 38.9% 42.9X 45 45 118
FRAUD it It 13
CHECKS 11 +�6 31 + 48.4 :1 It 12 4 I00.P% 26.IX 12.91
CREDIT CAP.PS 3 - 1!i0,!i % 3 100.0%
OTHER FRAUD 12 3.: 36 - 11.1 1 i 5 8.3X 21.7% 13.91
EMBEZZLEMENT 2 2 1 50.0% 1
STOLEN PROPERTY 2 18 - S8.7 % 1 7 50.OX 38.9% 3 10
VANDALISM 41 256 199 + 28.6 % 8 42 21 17.5% 16.4% 10.6% 4 3 7 7(! 19
NEAPONS OFFENSES 3 6 6 2 5 4 66,7X 83.3% 66.7% 3 3 1 6
PROSTITUTION
SEX, CRIMES I 17 11 + 5415 % ! 3 6 100.0% 17.67, 54.5% 2 2 3
11ARCOTIC"DRUGS 1G 4r 35 + 37.1 'f 7 42 28 70.0% 87.5% 80.0% 3 6 7 15 6`.
GAMBLING
OFF AGNST FAMIL'l 1 4 6 - 33.3 % 1 25.0% 1
DP,l4' UNDER (T;FLNC 7 55 54 + 1,9 ( 55 52 100.0% 100.0% 96.3X 1 6 7 1 55
LIQUOR LAMS 3 22 82 - 73.2 t. 1 18 64 33.3% 81.8% 78,0% 2 5 7 24 72
DISORDER CONQUCT IS
74 76 22.7 X 3 13 24 20.0% 17.61 25.0% 3 6 9 10 37
KIDNAP I 1 100.0% I
TRESPASS 20 96 112 - 14.3 X 7 27 27 354.0% 28.1% 24.IX 7 7 6 36
ESCAPE
ALL OTHER 45 258 221 + 16.7 % 12 88 74 26.7% 34.1% 33.5% 4 I 11 35 56
THREW 1 5 6 - 16.7 % 1 1 20.0% 16.7% 2
CURFEN/LOITEB.ING 3 14 21 - 33.3 % 2 8 20 66.7% 57,1% 95.2% 13 1 14 45 1
RUNABAY JUV 2 26 32 - 18.8 X 1 9 13 `.O.0% 34.6% 40.6% 4
PART If TOTAL 185 1034 1040 - 6 % 70 377 286 37.8% 36,5% 37.1% 32 106 138 223 541
PART I L PART 11 273 1501 1500 + I % 89 479 472 32.6% 33.2% 32.8% 38 121 159 3307 616
ASHLAND POLICE DEPARTMENT PLCI0fi1R
CREATED: CONSOLIDATED INCIDENT REPORT
7/131?4 8:48:26 JUNE 1974
CLASSIFICATION REPORTED OFFENSES r w CASES CLEARED e e CLEAP.ENCE RATES E NO. OF ARREST CHARGES
OF OFFENSES ACTUAL ACTUAL ACTUAL % CHANGE
THIS THIS LAST YEAR TO THIS THIS LAST THIS THIS LAST THIS MONTH YEAR TO DATE
MONTH, YTD YID BATE MONTH YTD YTO MONTH YTD YTD JUV ADULT TOTAL JUV ADULT
PART III
TRAFFIC CRIME
HIT S RUN 12 52 35 + 48.6 % 2 ? 4 16.3 17.3" 11.4% 3 3 ?
RECKLESS DRIV 2 2 1 2 50.0"' 100.0% 2 2 1 4
ELUDING I I
DR. WHILE SUSP 3 7 - 57.2 0, 3 6 100.0% 95.7% 4
FT DISP OF'J LIC
TRAFF ACC.-FATAL
TRAFF ACC.-IMJUR'i 10 33 17 + ?4.1 X 1 1 3.0% 5.7%
TRAFF ACC-FRP DAN, 24 97 74 t 31.1 X 1 2 4 4.2% 2.1% 5.4%
FISH L GAME I
MARINE VIOLATIONI;
ILLEGAL ALIEN
CUSTODY 2 100.0 %
IAF.P.AINT3 5 25 26 3.7 % 4 24 25 80.0% 7d.0% ?d.2% 7 7 38
M'1 FEC4.9-OTHER 2 3 33.3 X 1 33.3.1
FROP REC•1R.D-01HEP 2 4 - 50.0 % I 25.0%
FUOITIVE3 Il 63 42 + 50.0 X 11 60 42 100.0% 95.2% 100.0% 2 1 12 12 21
MISSING PERSONS 2 2 + 50.;, 7
SUDDEN DEATHIBODY I 6 3 + 10i+.0
SUICIDE-ATMPT 1 2 69.0 %
OTHER ACCIDENTS I 1
ANIMAL PROBLEMS 34 207 132 + 14.8
PPOFERTY LrF%C 37 2i�7 207 1 1 5Y,
ABANDONED AUTO 32 161 159 + 9.1 X
LOCATE 9111-7 AUTO
IMPOUND AUTO 2 4 11 - 63.6
ASSIST, RENMERED 1.7 519 47c + 9.3 X 2 4%
DOMESTIC PROBLEMS 6 29 38 - 2:6.3 %
INSECURE PREMISES 10 45 43 + 4.7 X
SUSP F'ER/CIRC 38 236 222 + -.3 "
PUBLIC SAFETY 9 42 46 - 3.7 ': I 2.2%
DISTURBANCE/NOISE ?d 421 364 + 16.2 % ! 211
SIC%. CARED FOR 23 105 73 7,1 X 1 L.OX
MARINE ACTIVITIES
TRAffICiF41)3 36 2:1 243 13.2 X
CIVIL COMFLAINTS d 37 43 14.0 % 1 2.7E
VEH DISPOSITION
ALARMS "SOUNDING
CONFIRMED 1 2 1 + 1t19.0 %
FALSE 25 132 115 ! 14.2 X
ACCIDENTAL 1 3
FAULTY 1 3 66.7 ;X
OTHER
SUBPCENNAS
ASELT AS OFFICERS 1 2 1 + 100.0 11. 1 ? 1 10010% 100.0%, 100.0%
OTHER MISC 12 65 72 - 9.7 X ] 1.4%
PART III TOTAL 533 2724 2536 + "„4 % 17 195 94 3.6% 3.7% 3.7% 2 22 24 14 137
GRAND TOTAL 806 4225 4036 t 4.7 :1 1 08 504 585 13.4% 14.3% 14.5% 40 143 183 321 753
July 29, 1994
M E M O R A N D U M
TO: Honorable Mayor & City Council
FROM: Brian L. Almquist, City Administrat'�%%
SUBJECT: Monthly Report - July 1994
The following is a report of my principal activities for the
past month, and a status report on the various City projects and
Council goals for 1994-95.
I. PRINCIPAL ACTIVITIES:
1. Attended monthly Cable Access Commission meeting at SOSC.
2. Met with Bill Barachet, neighbor of our "B" Street
Corporation Yard regarding possible boundary adjustment between
our two properties.
3. Attended dedication ceremonies of Street Scene sculpture
at Chatauqua Plaza.
4. Attended monthly meeting of Ashland Chamber of Commerce
Board of Directors.
5. Met with Councilor Hauck to discuss his ideas for
addressing the affordable housing issue.
6. Attended monthly RVCOG Administrator's meeting in Central
Point. Primary subject was a countywide strategy for the homeless
issue.
7. Participated in luncheon at Winchester Inn to honor our
Sister City visitors from Guanajuato. Several Council members
also attended. Pattie Acklin formally recognized our guests and
presented gifts to the delegation.
8. Had breakfast meeting with President Steve Reno .from SOSC
to discuss ongoing cooperation with the college.
1
9. Met with League of Oregon Cities Executive Director Dick
Townsend on his recent visit to Southern Oregon. Discussed
upcoming legislative and election issues.
10. Attended welcoming reception for new Assistant City
Administrator Peggy Christiansen at Pioneer Hall.
11. Spoke again with Jim Gladden, Rogue River Forest
Supervisor regarding their plans for relocating the District
office now on Washington Street.
12 . Met with Lon Mills, our labor consultant, following a
meeting with arbitrator of Fire dispute to discuss
interpretation of award.
13 . Met for coffee on two occasions with individual Council
members.
14. Participated in conference call to ODOT with city
representatives regarding alternate schemes for the redevelopment
of Siskiyou Blvd. islands and bikeway accommodation. .
15. Attended Chamber of Commerce meeting on Panhandling in
the downtown area at the Mark Antony Hotel.
16. Attended meeting of Rogue Valley Civic League Research
Committee in Medford regarding their report on the effects of the
"son of 5" ballot measure, requiring a public vote on all fees.
17. Met with representatives of Police, Fire and Dispatch to
discuss proposed charges to for-profit users. This will be
presented to City Council soon.
.18. Met with owner of Henrys Laundromat at Ashland Shopping
Center to discuss implementation of sewer charge for users on
private wells.
19. Attended ICMA Board meeting in Vancouver, B.C.
20. Attended Oregon Municipal Utilities Board meeting in
Salem.
21. Participated in monthly Town Hall presentation on RVTV.
22. Attended French Sister City luncheon to greet guests
from Sarlat, France.
23. Met with Lance Pugh to discuss progress on their lottery
grant project, and reviewed their request for an extension.
2
24. Met with our Water Filter Plant consultants to discuss
their current estimates and preliminary plans. CH2m estimate is
about $1 million too low due to several oversights.
25. Attended all-day meeting of League of Oregon Finance &
Taxation Committee in Salem. ,
STATUS OF VARIOUS CITY PROJECTS:
1. Electric Substation. Construction of the substation
began on May 23, and is expected to be completed by October 1,
1994. Landscaping is to begin in the Fall during the cooler
weather.
2. Open Space Program. Ken and I are still investigating
the acquisition of the 40 acre SOSC Perrozi tract, and the
granite pit above Lithia Park. We are also looking into two 20
acre parcels in the interface and a large tract on the North end
of town owned by Everett Falk.
3. Wetlands Study. The 20/50 Committee is continuing its
work to facilitate a basinwide solution to water quality and
quantity. We are still awaiting reports from the State Water
Resources Dept.on water availability, and the Dept. of Fish and
Wildlife on the effects on fish production and habitat.
4. Capital Improvement Plan. In light of the recently
commissioned engineering study on seismic retrofitting City Hall
and other cost data, we will postpone a public presentation on
the overall plan until Fall.
5. Office Addition at Civic Center. Working drawings and
specifications have been completed.` All action has been
postponed pending completion of final cost reports on the Ad Hoc
Committee's recommendations. This past week, we received a
preliminary draft of the seismic study of City Hall indicating
improvement costs of around $150,000.
III. STATUS OF COUNCIL GOALS (Uncompleted items) :
1993-94:
1. Deal more effectively with public/media issues. The City
Council and Staff agreed to become more active in writing guest
editorials and in responding to letters to the editor. (Ongoing)
2. Review personnel policy effectiveness. The Council
directed a review of our present employee evaluation process,
training, and overall personnel policies. (A committee of middle
3
management personnel has been reviewing the last issue, and I
hope to report to the Council on this soon) .
1994-95:
1. Resolve A.D.A. requirements, including giving
consideration to back wall defects and full accessibility for
City Hall and Engineering offices. A recommendation on barrier
removal was presented to the Council on June 5 and adopted. The
94/95 CBDG budget appropriates $22,500 per year for these
projects. We are to do the items most beneficial to the
. handicapped first. The plan will take about 8 years to complete.
Also, I am working with Paul Nicholson at OSF regarding a joint-
use elevator at the rear of City Hall.
2. Form Ad Hoc committee to develop strategies for improved
two-way communication between citizens and the Council. Mayor,
Councilor Laws and City Administrator are to meet to formulate a
committee.
3. Council meeting scheduling. Implemented.
4. Revise Land-use procedures to enhance use of neighborhood
problem solving and mediation. Draft being prepared by City
Attorney.
1994-95 NOTES TO STAFF (Uncompleted items) :
1. Instructed Planning Director to continue exploring zoning
provisions which encourage cottage industries. (Public hearing
scheduled for August 16)..
2. Instructed City Administrator to investigate the status
of the Railroad property; i.e. clean=up, availability for
purchase, etc.
3 . Directed City Attorney to develop proposals to streamline
the appeal process in Land-use cases. (Public hearing scheduled
for August 16) .
6. Asked City Administrator to check into red/yellow/green
light system for public input at meetings.
Brian L. Almquist
City Administrator
BA:ba
4
� Emnrttnr� �x,m
' ,REGO.". July 28, 1994
Honorable Mayor and City Council
rum: Brian L. Almquist, City Administrator
�LlvjPtt: New Labor Contract with Teamsters (Police)
Severil weeks ago we reached agreement with err Police employees on a new 3-year labor contract.As expected,
the wage settlement tracks the Fire arbitration award on wages,but unlike that award,contains changes to
insurance coverage that will offset part of the added wage costs.Several other provisions were modified by the
parties, none of which will n%ativdy effect our ability to manage the department. The specifics of these changes
are as follows:
1. Term: 3 years, beginning July 1, 1994.
2 41h paoaht on July 1, 1994 and 41h paoart on January 1, 1995.For the,arnring twrr yens
on July 1,an increase equal to the CPI W(oust of living index)with a minimum of 3 pm"d and a
maximum 6 percent.
3. Certification Pav:No change to dollar amounts,but drop City regi&a=t of 30 horns of annual
off-the-job educational classes.
4. Detective Clothing Allowan ce: Increase from $20 to $40 per month.
5. Health Tnsraanoa ❑range from Bhne cross Plan N to Plan V and indude City "weDr>ess" baldm
of pap smear,annual physical and immunization. (Plan V results in a considerable savings in
premiums both now and for controlling costs in the future.)
6. Shift Rotation: Modifies contract to facilitate shift.rotation as proposed by the City.
7. I idly CarroffiMtion: Clarifies flat the Youth Dwmm Oliioer and Commumty Service Ofoer
W.holidays off, rather than woAW and receiving extra holiday pay in December as with shift
employees.
rrrr&M r0WM.M=a
Secretary of State Audits Division
Auditing for a Better Oregon
July 22, 1994
Members of the Governing Body
City of Ashland
20 East Main Street
Ashland, Oregon 97520
We wanted to offer our congratulations to your municipal corporation on receiving
the Governmental Financial Officers Association Certificate of Achievement for
Excellence in Financial Reporting. This is a significant accomplishment that has helped
raise the quality of financial reporting statewide. In our administration of Municipal Audit
Law, we have had repeated occasions to recommend annual reports like yours as
models to other municipal corporations who may be trying to achieve similar recognition
for their annual reports or simply looking for guidance on a specific reporting issue. This
option has been a valuable resource to our office.
Again let us offer our congratulations to you and your staff for a job well done.
Sincerely,
OREGON AUDITS DIVISION
Don aggon r, A
Oregon State Auditor
DW:pj
255 Capital Street NE•Suite 500•Salem,Oregon 97310•(503)986-2255•FAX(503)378-6767
n.•ea..r.rr
'y PritDx �tYCAUM
�4Ea
July 28, 1994
II: Honorable Mayor and City Council
rem: Brian L. Almquist, City Administ<l
p11�1jeCf: Boundary Line Adjustment on B Street
I have been working with the owner of property adjacent to our"B" Street Corporation Yard in an attempt to
maim our property more usable, while giving our neighbor acoess to the sewers on "A" St eet. His land is vacant
and he intends on building low-density apartments on the land.
We have agreed in principle to exchange equal square footage as shown on the attached map. As you can sae, we
would be giving up a long ship of land that is virtually unusable in exchange for an equal piece that would be
truly usable.
We have also agreed to share equally in the cost of view-obscunng fencing between our properties and to share
proportionately in the cost of the land survey to establish the new boundaries.
RECOMMENDATION:
I would request that the Mayor and City Reorder be authorized to sign the boundary line agreement at such time
as the survey is completed.
Attachment
•`�pFASyyy �IPmorttnt� �zm
p#EGO
July 27, 1994
�,7� Brian Almquist, Steve Hall
u II:
r
rain: James H. Olson, Assistant City Engineer
1t�Ijptt: Proposed Land Trade on 'B' Street
According to the map provided by Mr. Bill Barchet it appears that the parcels to be
traded are roughly equal. The parcel to be acquired by the city scales 7570 square feet while
the other parcel appears to be approximately 7320 square feet. These areas are based solely
on the map provided and will vary as the actual boundary lines are surveyed and established.
The final location can be adjusted on the partition plat so that the parcels are more equal if
you wish. Based upon the assessed value of the land on the surrounding lots the average cost
per square foot is $2.20. At that rate the parcel to be acquired by the city would be valued
at (7570 Square Feet at $2.20/Square Feet.) $16,654.00. Survey costs might add run to
$3,000 for this work.
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1155 E. MAIN ST. ASHLAND, OREGON 97520 Phone(503) 482-5211
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A if j�Ot
July 13 , 1994
GARY E. BROWN
Chief of Police
TO: Mayor and Council
FROM: Gary E. Brown, Chief of Police
SUBJECT: Liquor License Application
Application has been received from BUDDY SULLIVAN AND JIM
SHEPPERD dba\ OAK KNOLL RESTAURANT for a CHANGE OF OWNERSHIP
LIQUOR license, for an ESTABLISHMENT located at 3070 HIGHWAY 66 ,
ASHLAND.
A background investigation has been completed on the applicant
and approval of this application is recommended.
UZ
GARY BROWN
CHIEF 40 POLICE
MC:kmh
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July 21 , 1994
Mayor and City Council
Aram: Dick Wanderschei
,f§ubjett: OMECA AGREEMENTS AND RESOLUTIONS
Background
The Oregon Municipal Energy and Conservation Agency (OMEGA) is an
intergovernmental agency organized under the laws of the State of Oregon. It is
composed of the City of Ashland, Canby Utility Board, City of Forest Grove, City of
McMinnville, City.of Milton-Freewater, City of Monmouth and the Springfield Utility
Board. On November 16, 1993, the Ashland City Council unanimously approved
Ordinance No. 2725, authorizing the City Administrator to execute the Agreement
which ratified OMECA's formation and Ashland's participation in OMECA. On January
27, 1994, the City Administrator signed the Agreement on behalf of the City.
Initial Purpose of OMECA
Initially, OMECA was envisioned as a way to achieve economics of scale and secure
a constant source of long term funding for electric energy conservation of BPA funded
programs. As BPA's reinvention occurred, it evolved into a project which could
secure two years of increased conservation funding for member utilities. BPA's
reinvention, which is about two-thirds complete, anticipates that after Federal Fiscal
Year 1995 (September 30, 1995), BPA will no longer fund conservation programs like
it has since the early 1980s. Instead, it expects utilities to fund conservation locally
in response to the two tiered wholesale rate system which is scheduled to take effect
on October 1, 1995. Our participation in OMECA's bond sale will result in an
additional year of BPA funding of conservation in Ashland until September 30, 1996.
Budgets
Originally, we expected that an agreement with BPA could be reached by June 30,
1994, and funding for conservation programs could be shifted to OMECA funding at
that time. Had that happened, Ashland's budget levels would have,been:
''/.FY 94 (June 30 to Sept. 30, 1994) _ $ 1.23,000
FY 95 (Oct: 1 , 1994 to Sept. 30, 1995) = $ 399,990
FY 96 (Oct. 1, 1994 to Sept. 30, 1996) = $ 509.801
= $1 ,032,791
The total OMECA budget for this period would have been $12,048,366. Since we
are not sure exactly when all of the utilities will approve the Agreement and
subsequently when OMECA can meet and execute the Agreement with BPA, we don't
know exactly how much FY 94 money will be available under the program. Ashland's
budget will be somewhere between $909,791 and $1,032,751, however.
Bond Sale
Upon execution of OMECA's Conservation Project Agreement with the Bonneville
Power Administration, funding will immediately be provided by a process called direct
funding. Not later than 120 days from the effective date of the ProjecAgreement,
Y
Bonneville will file a request with the Internal Revenue Service for a ruling under
Section 9F of the Northwest Power Act. This ruling is needed to ensure the tax
exempt status of the revenue bonds which will be sold by OMECA. When this ruling
is successfully completed, OMECA will offer the bonds for sale. Upon sale of the
revenue bonds when bond proceeds are made available to OMECA, OMECA will direct
the trustee to reimburse BPA for direct funding expenses and any bond financing
costs already incurred by BPA. After bond proceeds are available, the utility will
invoice OMECA for conservation costs and OMECA will submit an invoice to the
trustee for direct payment to each utility. The Bond Council will be the firm Ater,
Wynne,.Hewett, Dodson & Skerritt, and the underwriter of the bonds will be the firm
of John Nuveen & Company. .
Bond Repayment
The Conservation Project. Agreement and the Trust Indenture ensure that bond
payments; including debt service, are payable solely from and secured by Bonneville
payments. The bonds shall not in any manner or to any extent constitute a general
obligation to OMECA or its members. Therefore, there is no risk to the City in
entering into this Agreement.with BPA.
Future of OMECA
While the terms of this Agreement only provide funding to OMECA members through
September 1996, OMECA could become a vehicle for subsequent projects after this
time. Future activities could include joint purchasing, securing consulting services,
contracting with energy service companies,joint funding via future revenue bond sales
for additional conservation or resource development, power pooling and scheduling,
load management activities, and other related utility needs in the post reinvented BPA
and two tiered rates which we will face after September 1995. Successful
completion of the project will provide a sound foundation to pursue any of these or.
other activities as warranted.
Staff Recommendation
If for no other reason than the fact that this project will provide increased
conservation funding for FY 95 and also fund FY 96 a year longer than BPA will be
funding conservation elsewhere in the Northwest, we feel it is worthwhile to pursue.
The additional benefits to our citizens and the City of funding increased conservation,
coupled with potential benefits that OMECA could provide to its members in dealing
with emerging trends after September 1995, further justify our involvement.
Therefore, Staff recommends we pursue the opportunity and authorize the City
Administrator to execute all the needed documents to move this program forward.
1 will be at the August 2, 1994 City Council meeting to provide any additional
information or to answer questions. As always, feel free to give me a call at 488-
5306 if you would like to talk to me about this prior to the meeting.
Recommended Action
That the Council approve the two attached resolutions authorizing the City
Administrator to execute the necessary agreements on behalf of the City of Ashland
to take part in this program and authorizing issuance by OMECA of revenue bonds.
RESOLUTION NO. 94-
A RESOLUTION OF THE CITY OF ASHLAND AUTHORIZING THE CITY
ADMINISTRATOR TO EXECUTE THE PROJECT IMPLEMENTATION AGREEMENT
WITH THE OREGON MUNICIPAL ENERGY AND CONSERVATION AGENCY (OMECA)
AND APPROVING OMECA'S ENTERING INTO THE CONSERVATION PROJECT
AGREEMENT WITH THE BONNEVILLE POWER ADMINISTRATOR (BPA).
THE CITY OF ASHLAND RESOLVES AS FOLLOWS:
SECTION 1 . The City Council finds:
1 .1 It is in the City of Ashland's interest to secure conservation funding under the OMECA
Conservation Project Agreement.
1 .2 . The conservation funded by the OMECA project will benefit Ashland's electric utility
customers and also provide a cost effective conservation resource for BPA.
1 .3 To secure funding the City of Ashland needs to execute a Project Implementation
Agreement with OMECA and approve OMECA's entering into a Conservation Project
Agreement with BPA.
SECTION 2. The City Administrator is authorized to execute on behalf of the City of Ashland
the Project Implementation Agreement with OMECA.
SECTION 3. The City council approves OMECA's entering into the Conservation Project
Agreement with the Bonneville Power Administration.
The foregoing resolution was READ and DULY ADOPTED at a regular meeting of the City
Council of the City. of Ashland on the day of 1994. `
Nan E. Franklin, City Recorder
SIGNED and APPROVED this day of 1994.
Catherine M. Golden, Mayor
Reviewed as to form:
Paul Nolte, City Attorney
RESOLUTION NO. 94-
A RESOLUTION OF THE CITY OF ASHLAND, OREGON AUTHORIZING THE ISSUANCE
OF THE OREGON MUNICIPAL ENERGY AND CONSERVATION AGENCY OF ITS
CONSERVATION REVNUE BONDS IN AN AMOUNT NOT TO EXCEED $15,000,000,
AND RELATED MATTERS.
RECITALS:
A. By authority of Ordinance No. 2725 enacted December 3, 1993, and pursuant to ORS
190.010, the City entered into an intergovernmental agreement with the Member Utilities as
defined in the intergovernmental agreement creating the Oregon Municipal Energy and Conservation
Agency; an intergovernmental entity ("OMECA");
B. OMECA has requested the city council's approval of OMECA's isuance of its conservation
revenue bonds in an amount not to exceed $15,000,000 for the financing by the Bonneville Power
Administration through OMECA of conservation Measures and Units as defined in the Conservation
Project Implementation Agreement (the "Project") pursuant to the authority of ORS 190.080(1)(a)
and ORS 288.805 to 288.945 (the Oregon Uniform Revenue Bond Act)(the "Act"); and
C. The City has called and held a public hearing on August 2, 1994 for the purpose of
considering the approval by the City Council of the Bond issue, as required by ORS 190.080(1)(a);
The City Council of the City of Ashland, Oregon, resolves:
SECTION 1 . Revenue Bonds Authorized. The City Council approves of OMECA's
issuance of not to exceed $15,000,000 in aggregate principal amount of conservation Revenue
bonds, Series 1994 (the "Bonds"), pursuant to the authority of the Act. This approval is contingent
upon OMECA receiving like approval by the other Member Utilities and OMECA's governing body.
The foregoing resolution was READ and DULY ADOPTED at a regular meeting of the City
Council of the City of Ashland on the day of 1994.
Nan E. Franklin, City Recorder
SIGNED and APPROVED this day of 1994.
Catherine M. Golden, Mayor
Reviewed as to form:
Paul Nolte, City Attorney
BEFORE THE CITY COUNCIL
JUNE 21, 1994
IN THE MATTER OF PLANNING ACTION #94-056, REQUEST FOR )
OUTLINE PLAN, FINAL PLAN AND SITE REVIEW APPROVAL FOR ) FINDINGS,
A 4-LOT, 9-UNIT PERFORMANCE STANDARDS DEVELOPMENT ) CONCLUSIONS
LOCATED AT 1680 SISKIYOU BOULEVARD. INCLUDES REQUEST ) AND ORDERS
FOR ZONE CHANGE FROM COMMERCIAL (C-1) TO MULTI-FAMILY )
RESIDENTIAL (R-2). )
APPLICANT: DON GREENE )
--------------------------------------------------------
RECITALS:
1.1 Tax lot 8300 of 391E 15AB is located at 1680 Siskiyou Boulevard and is zoned C-1;
Commercial.
1.2 The applicant is requesting approval of a 4-lot, 9-unit multi-family project, including a zone
change for the rear portion of the parcel from Commercial (C-1) to Multi-Family (R-2). Site
improvements are outlined on the site plan and architectural drawings on file at the Department
of Community Development.
1.3 The Council, following proper public notice, held a Public Hearing on June 21, 1994, at which
time testimony was received and exhibits were presented. The Council approved the application
subject to conditions pertaining to the appropriate development of the site.
CRITERIA:
2.1 Type III amendments, such as a Zone Change, are applicable whenever there exists:
a public need;
the need to correct mistakes;
the need to adjust to new conditions;
or where compelling circumstances relating to the general public welfare requires such an
amendment.
2.2 The criteria for Site Review approval are as follows:
A. All applicable City ordinances have been met or will be met by the proposed development.
B. All requirements of the Site Review Chapter have been met or will be met.
C. The development complies with the Site Design Standards adopted by the City Council for
implementation of this Chapter.
D. That adequate capacity of City facilities for water, sewer, paved access to and through the
development, electricity, urban storm drainage, and adequate transportation can and will be
provided to and through the subject property.
2.3 The criteria for Outline and Final Plan approval are as follows:
a) That the development meets all applicable ordinance requirements of the City of Ashland.
b) That adequate key City facilities can be provided including water, sewer, paved access to and
through the development, electricity, urban storm drainage,police and fire protection and adequate
transportation; and that the development will not cause a City facility to operate beyond capacity.
c) That the existing and natural features of the land; such as wetlands, floodplain corridors, ponds,
large trees, rock outcroppings, etc., have been identified in the plan of the development and
significant features have been included in the open space, common areas, and unbuildable areas.
d) That the development of the land will not prevent adjacent land from being developed for the
uses shown in the Comprehensive Plan.
e) That there are adequate provisions for the maintenance of open space and common areas, if
required or provided, and that if developments are done in phases that the early phases have the
same or higher ratio of amenities as proposed in the entire project.
f) That the proposed density meets the base and bonus density standards established under this
Chapter.
3. EXHIBITS
For the purposes of reference to these Findings, the attached index of exhibits, data, and
testimony will be used.
Staff Exhibits lettered with an "S"
Proponent's Exhibits, lettered with a 'P"
Opponent's Exhibits, lettered with an "O"
Hearing Minutes, Notices, Miscellaneous Exhibits lettered with an "M"
4. CONCLUSORY FINDINGS
4.1 The Council finds that it has received all information necessary to make a decision based on
the.Staff Report, public hearing testimony and the exhibits received.
4.2 .The Council finds that the proposal meets one or more of the following conditions found in
section 18.108.060 B.1:
a public need;
the need to correct mistakes;
the need to adjust to new conditions;
or where compelling circumstances relating to the general public welfare requires such an
amendment.
A zone change would meet a public need, more appropriately differentiate between zoning districts
and would be consistent with changes in conditions occurring throughout the City. The project
design,will provide moderate cost housing in proximity to Southern Oregon College, which is
adjacent to a wide range of stores and services and located along a primary public transit route.
Further, the location of the back half of the property relative to the adjacent public park and
surrounding residential neighborhood along Clark Avenue; and the steep slope on the property,
makes it more appropriate to zone this property for residential use.
4.3 The Council finds that the proposal complies with the criteria for Outline and Final Plan
approval of a Performance Standards development outlined in 18.88.
The project complies with the density requirements of the zoning district. City services, including
sewer, water, storm sewer and electricity are available to the site from the adjacent Siskiyou
Boulevard and Clark Avenue right-Qf-ways. Ingress and egress to and from the development will
be from Siskiyou Boulevard, a city designated arterial.
Preservation of natural features has been considered in the overall project design.Several large elm
and black oak trees at the center of the property have been retained and incorporated into the
landscaping plan.
4.4 The Council finds that the proposal complies with the criteria for Site Review approval
outlined in 18.71070.
The buildings will appear one-story in height from Clark Avenue and have their primary orientation
towards the street. A sidewalk will be constructed along Clark Avenue, with separate walkways
leading to the front porch/entry of each unit. Off-street parking is located behind the buildings and
will be accessed from Sisikiyou Boulevard via the existing curb opening.
The building design and materials proposed are architecturally compatible with the neighboring
residences. Cottage lap siding will be installed on the exterior of the buildings, combined with the
use of shingles to accent the gable ends and front porches.
5. DECISION
5.1 Based on the record of the Public Hearing on this matter, the Council concludes that all
requirements have been met by the applicant for approval of a 4-lot, 9-unit multi-family project,
including a zone change for the rear portion of the parcel from Commercial (C4) to Multi-Family
(R-2). The Ashland City Council approves the request with the following conditions:
1) That all proposals of the applicant be conditions of approval unless otherwise modified here.
2) All improvements outlined on the revised site plan (exhibit S-1) be installed prior to the
issuance of a certificate of occupancy for any new unit(s).
3) That all requirements of the Ashland Fire Department, including but not limited to hydrant
installation and possibly interior sprinkler system installation be met prior to the issuance of a
certificate of occupancy.
4) That a drainage plan be for the parking areas be submitted at the time of a building permit
for review and approval by the Ashland Building Division.
5) That all necessary public utility easements be provided for sewer, water, streets, electric and
phone service, including a modified public utility easement through.the property to accommodate
the future relocation of the City storm drain and 10' PUE along the east property line.
6) That the property owner(s) sign in favor of future sidewalk improvements to Siskiyou
Boulevard.
7) That nine covered bicycle stalls be installed in accordance with the design standards outlined
in 18.92.040 prior to the issuance of a certificate of occupancy.
8) That an opportunity to recycle site be located on the site in conformance with the standards
adopted under AMC 9.22.030 prior to issuing a certificate of occupancy.
9) That an agreement be recorded on the deed of each tax lot detailing the required joint use of
on-site parking facilities.
10) That the recommendations of the Ashland Tree Commission be incorporated on the revised
landscaping plan to be reviewed and approved by the Staff advisor prior to the issuance,of a
building permit. Revised landscaping plan to designate the new planting for the landscaped area
in front of the restaurant.
11) That a copy of the CC&R's outlining the Owner's Association responsibility for the
maintenance of all landscaped areas, driveways and parking facilities be provided for review and
approval by the Staff Advisor prior to issuance of a certificate of occupancy.
12) That an "Approach Road"permit be obtained from the Oregon Department of Transportation
for access onto Siskiyou Boulevard.
13) That a survey be conducted upon the rear portion of the property by a qualified archaeologist
to ascertain if archaeological objects, as defined under ORS 358.905, are present. Based on the
results of the survey, the applicant shall comply with the applicable permitting process outlined in
ORS 358.905 - ORS 358.955, or shall submit a letter to the City from the appropriate State Agency
stating that no permit is required and the project can proceed.
14) That three of the nine units comply with the City's Affordable Housing Resolution
establishing income levels and rental cost levels.
Approved and adopted by the Ashland City Council on August 1994.
Catherine Golden, Mayor
Nan Franklin, Recorder
CATHY GOLDEN, MAYOR/
BRIAN OLMQUIST, ADMINISTRATORf
CITY COUNCIL,
CITY OF ASHLAND, OREGON.
July 27, 1994
Dear interesrted parties,
As a registered Ashland voter, I wish to appeal the
decision made by the Ashland Parks Commission the
evening of July 25, 1994, with respect to an advisory
petition which I presented, with approximately 250
signatures, concerning dogs and their owners in city
parks .
The parks commission supported a vocal response of
two members. Teri Coppedge, suggested that next there
would be petitions requesting for admission of several
rather absurd animals, one of which was a "boa
constrictor", to city parks, a remark both extraneous
and offensive. Pat Adams suggested that 099%n of
Ashlanders were against having dogs in parks which is
obviously inaccurate as indicated by the signed
petitions which I have.
I find the response of the Parks Commission out of
touch with what a consensus of the Ashland citizenry
would indicate and therefore make this appeal.
S' ly,
ere
p4xr- .
LARRY ROVEN
417 NORMAL AVENUE
ASHLAND, OR 97520
MEMO
TO: Mayor and City Council
FROM: G. Philip Arnol<W
SUBJECT: Public Consensus on Siskiyou Boulevard' s Future
As you may remember from the attached brochure, our public
meetings concerning Siskiyou Boulevard were geared toward
reaching consensus by the July 18 , 1994 meeting. We held the
five meetings mentioned on the flyer and one additional meeting
involving several persons from the Department of Transportation,
City Staff, and the State Bicycle and Pedestrian Coordinator.
We sent notices to everybody who has been involved in recent
transportation planning on our various Commissions, everyone who
owns property along the Boulevard from the library to Walker
Street, hand delivered copies of the notices to everyone who
occupies a building along that section of the Boulevard, and sent
notices to everybody else we could think of who was interested in
this issue. We sent additional notices, using the same list, for
the subsequent meetings . The size of the group attending the
meetings ranged from 30 to 50 people.
The group was composed of historians , pedestrians ,
bicyclists, motorists , and other Boulevard and Ashland lovers .
The range of ideas about the project that was discussed was as.
broad as all of us could imagine . The result reflects that
breadth of ideas .
The result also reflects the common belief that existed
among this, diverse group of people that we needed. a plan that
would address the varying needs currently existing and for the
future. Although at times it appeared we might get stuck because
someone or some group was feeling an unwillingness to bend on an
issue , the overriding spirit of cooperation among the
participants prevailed and yielded both a result and a process in
which we all felt a great deal of pride.
In additibn to the spirit of .cooperation exhibited by the
participants, there were two other factors that were exceedingly
important. The amount of work that Pam Barlow of the Public
Works Department and Midge Thierolf, our creative consultant, put
into this project was immense. Not only their efforts but their
very creative ideas were essential in achieving this result.
THE PLAN
We have divided our plan into two categories ; Essential
Criteria and Additional Considerations.
1
Essential Criteria
1 . Accomodate vehicular traffic , bicyclists and
pedestrians.
2 . Preserve as much median and as many historic trees
as possible.
3 . Enchance and/or enlarge median and plant additional
trees when possible.
4 . Provide two travel lanes, each 11 feet wide, and
one 5 foot bicycle lane for each direction of traffic.
5 . Use mountable curbs and pelican drains throughout.
6 . Utilize a serpentine/hourglass configuration to
implement criterion No. 2 , taking additional street width from
the planting strip, when available, and from the median when
necessary to preserve historic trees .
7 . Maintain existence of planting strip throughout .
If currently nonexistent, add a planting strip, if feasible.
8 . Continued community input should exist as plans
develop.
Additional Considerations
1 . Secure tree easements and/or yard plantings of
trees when and if possible.
2 . Provide more visible/colored crosswalks/refuges .
3 . Investigate the possibility of roundabouts at
Lithia Way/East Main/North Main and at Hwy. 66/99/Indiana Street.
4 . Acquire additional right-of-way, if possible.
5 . Improve the looks of the street lights .
6 . Accomodate bus stops .
The process which ODOT has suggested is that after community
meetings , the City Council approve this and make this a
recommendation of the City to ODOT . Based on our initial
conversations, they will need to seek a variance from standards
on the lane widths recommended, and then, if approved, begin the
design process . Based upon our meeting, we are optimistic that
we will receive ODOT approval . ODOT ' s approval will put the
project into its year plan, moving it toward project development .
2
L: ity of Ashland
The City of Ashland Comprehensive Transportation Plan Update
CHANGES IN THE BOULEVARD?
Siskiyou Boulevard is the heart of all transportation in Ashland. We need to provide for bicycles,
pedestrians and buses while maintaining the historic beauty.
The City is beginning the process of updating the Transportation Plan, and we need to hear your concerns
in order to make it the best plan possible. Please attend these important meetings.
i
Monday, April 11, 1994, 4:00 p.m.
Meet at the Library for a walking tour of Siskiyou Boulevard--
Walk from the Library to SOSC and back.
Monday, April 11, 1994, 7:30 p.m. to 9:00 p.m.
History / Current Needs
Stevenson Union Rm. 313, SOSC
Future Boulevard Workshops are planned for:
Monday, May 16, 1994 Monday, June 20, 1994 Monday, July 18, 1994
7:30 p.m. to 9:00 p.m. 7:30 p.m. to 9:00 p.m. 7:30 p.m. to 9:00 p.m.
Solutions Concepts Consensus
At the Council Chambers At the Council.Charnbers At the Council Chambers
1175 E. Main St. 1175 E. Main St. 1175 E. Main St.
For more information, call Public Works at 482-3211, extension 57.
City Attorney
City of Ashland
(503) 482-3211, Ext. 59
MEMORANDUM
July 27, 1994
TO: The Mayor and Council
FROM: Paul Nolte
SUBJECT: Ordinance of the City of Ashland adding Chapter 13.24 to the
Ashland Municipal Code to Establish Standards for Naming or
Renaming Streets
The street-naming ordinance in your packet is identical to the one you were mailed on
July 20, 1994. Councillor Laws has requested that the material following be
added to Section 13.24.010 of this ordinance:
813.24.010 Criteria for Naming or Renaming Street. A. Streets may only be named
after:
1. A prominent person who:
a. Achieved prominence as a result of his or her significant, positive,
contribution to the history of the United States, the State of Oregon, Southern Oregon,
or the City of Ashland,
b. Is a real person, and
c. Has been deceased for at least five years.
2. A geographical place name of prominence.
c: Brian Almquist
John McLaughlin
Steve Hall
Jim Olson
Nan Franklin
(sAk ciWrvt-n2.nam4
ORDINANCE NO.
AN ORDINANCE ADDING CHAPTER 13.24 TO THE ASHLAND
MUNICIPAL CODE TO ESTABLISH STANDARDS FOR NAMING OR
RENAMING STREETS
THE PEOPLE OF THE CITY OF ASHLAND DO ORDAIN AS FOLLOWS:
SECTION 1. The following Chapter 13.24 is added to the Ashland Municipal Code:
Chapter 13.24
STREET NAMES
Sections:
13.24.010 Criteria for Naming or Renaming a Street.
13.24.020 Procedure for Change of Street Name.
13.24.030 Application Fee.
13.24.040 Council-Initiated Action to Rename Street.
13 24 010 Criteria for Naming or Renaming a Street. A. Streets may only be named
after:
1. A prominent person who:
a. Achieved prominence as a result of his or her significant, positive
contribution to the history of the United States, the State of Oregon, Southern Oregon,
or the City of Ashland,
b. Is a real person, and
c. Has been deceased for at least five years.
2. A geographical place name of prominence.
B. No street name shall be approved if it is similar to or pronounced the same as the
name of any other street within the city.
13 24 020 Procedure for Change of Street Name. The following procedure shall be
used in considering changes in street names:
A. A person who desires a street name change shall submit a written request
together with the application fee to the planning department. The request shall state
the reasons for the proposed name change and shall include a scale diagram of the
street.
B. Any proposed name change must meet the requirements of AMC 13.24.010.
C. The planning department shall consider the request and may schedule a public
hearing before the planning commission. If a hearing is scheduled:
PAGE 1-STREET NAMING ORDINANCE
I
1. Notice of the public hearing shall be mailed to the owners of property
fronting the street.
2. The scope of the hearing shall be limited to the change of the street name.
3. At the close of hearing, the planning commission shall make a
recommendation in writing to the council and identify the factors supporting the
recommendations.
4. No recommendation for a name change shall be made unless the
commission finds that a public need for the change exists, confusion will be eliminated,
or it is desirable for the convenience of the general public.
5. The applicant's request for the name change and the planning commission
recommendation shall be submitted to the council for its consideration. The council
may, but is not required to, hold a public hearing to gather additional information. If a
hearing is held, notice shall be given in accordance with AMC 13.24.020.C.1. The
council shall have complete legislative discretion to change the name of any street in
the city.
D. Street name changes shall be made by resolution.
13.24.030 Application Fee. A street name change application fee shall be established
by resolution of the council.
13.24.040 Council Initiated Action to Rename Street. Notwithstanding other provisions
of this chapter, the council may rename a street in order to correct errors, to eliminate
confusion or to further the public interest. Actions initiated under this section shall be
exempt from the procedure set forth in section 13.24.020.
The foregoing ordinance was first read by title only in accordance with Article X,
Section 2(C) of the City Charter on the day of , 1994,
and duly PASSED and ADOPTED this day of 1994.
Nan E. Franklin, City Recorder
SIGNED and APPROVED this day of 1994.
Catherine M. Golden, Mayor
Approved as to form:
Paul Nolte, City Attorney
PAGE 2-STREET NAMING ORDINANCE
ORDINANCE NO.
AN ORDINANCE ESTABLISHING CONDITIONS FOR
THE SALE OF WATER OUTSIDE THE CITY LIMITS
THE PEOPLE OF THE CITY OF ASHLAND DO ORDAIN AS FOLLOWS:
SECTION 1. The following section 14.04.050 is added to the Ashland Municipal Code:
1404 050 Connection - Outside City Inside Urban Growth Boundary.
Premises located outside the City of Ashland and inside the urban growth
boundary may be connected to the city water system when such connection is
determined by the Ashland City Council to be in the best interest•of the City of
Ashland and to not be detrimental to the City's water facilities. Such connection
shall be made only upon the following conditions:
A. The applicant for water service pay the water connection fee and the
systems development charges established by the City.
B. In the event dwellings or buildings connected to the water system are
subsequently replaced for any reason, then the replacement building or dwelling
may continue to be connected to the water system of the City as long as the
use of the water system will not be increased as determined by the Director of
Public Works.
C. An Ashland water main or line exists within 100 feet of the premises.
A transmission line shall not be considered a water main or line for the purpose
of the preceding sentence. A transmission line is defined as one designated by
the Public Works Director for the sole.purpose of transmitting water between
reservoirs. Such lines include:
The 24" line from the water filter plant to Crowson Reservoir.
The 24" line from the water filter plant to Granite Street Reservoir.
The 24" line from Glenview and Granite Streets to the water filter plant to
Strawberry Lane pump station.
The 12" line from the Strawberry Lane pump station to Fallon Reservoir.
The 12" line from Tolman & Greenmeadows to Alsing Reservoir.
No water main or lines will be extended to serve properties outside of the urban
growth boundary.
D. The applicant furnish to the City a consent to the annexation of the
land, signed by the owners of record and notarized so that it may be recorded
by the City and binding.on future owners of the land.
E. The applicant shall provide for the payment to the City by the owners,
at the time of annexation, an amount equal to the current assessment for
PAGE 1-ORDINANCE (p:adlweterupb.ord)
liabilities and indebtedness previously contracted by a public service district,
such as Jackson County Fire District No. 5, multiplied by the number of years
remaining on such indebtedness, so that the land may be withdrawn from such _
public service districts in accord with ORS 222.520 and at no present or future
expense to the City.
F. The owner shall execute a deed restriction preventing the partitioning
or subdivision of the land prior to annexation to the City.
G. The premises are within the Urban Growth Boundary.
H. The property owner shall execute a contract with the City of Ashland
which provides for payment of all charges connected with the provision of water
service to the property; compliance with all ordinances of the city related to
water service and that failure to pay for charges when due shall automatically
become a lien upon the property. A memorandum of the contract shall be
recorded in the county deed records with the cost of recording to be paid by
the property-owner.
SECTION 2. The following section 14.04.060 is added to the Ashland Municipal Code:
14.04.060 Connection - Outside Urban Growth Boundary. Premises located
outside the urban growth boundary may be connected to the city water system
when such connection is determined by the Ashland City Council to be in the
best interest of the City of Ashland and to not be detrimental to the City's water
facilities. Such connection shall be made only upon the following conditions:
A. The applicant for water-service pays the water connection fee and the
systems development charges established by the City Council.
B. The connection is for the use and benefit of dwellings and buildings .
completed and existing on July 1, 1994.
C. An Ashland water main or line exists within 100 feet of the premises.
A transmission line shall not be considered a water main or line for the purpose
of the preceding sentence. A transmission line is one designated by the Public
Works Director for the sole purpose of transmitting water between reservoirs.
No water main or lines will be extended to serve properties outside of the urban
growth boundary.
D. The applicant shall secure, in writing, a statement from the
Environmental Health Division, Health Department, Jackson County, Oregon,
that the existing water system for the premises has failed.
E. The applicant shall secure, in writing, a statement from Jackson
County that the provision of water by the City of Ashland does not conflict with
PAGE 2-ORDINANCE (p:ordlwem gb.ord)
the Jackson County Comprehensive Plan, support documents, rules or
regulations.
F. There is no other feasible source of water for the premises.
G. The property owner shall execute a'deed restriction on the property
that states that no further buildings or additions to existing buildings shall be
connected to the water service.
H. The property owner shall execute a contract with the City of Ashland
which provides for payment of all charges connected with the provision of water
service to the property; compliance with all ordinances of the city related to
water service and that failure to pay for charges when due shall automatically
become a lien upon the property. A memorandum of the contract shall be
recorded in the county deed records with the cost of recording to be paid by
the property owner.
PAGE 3-ORDINANCE (V:ordkwetenNb.ordI
RESOLUTION NO. 94-
A RESOLUTION DEDICATING PROPERTY FOR PARK PURPOSES
PURSUANT T& ARTICLE XIX, SECTION 3, OF THE CITY CHARTER
(SISKIYOU MOUNTAIN PARK - SUPERIOR LUMBER CO. /BREVIK
PROPERTIES) .
THE CITY OF ASHLAND RESOLVES AS FOLLOWS:
SECTION 1. The land described on the attached Exhibit A is
dedicated for park purposes pursuant to Article XIX,
Section 3, of the Ashland City Charter.
This resolution was read by title only in accordance with Ashland
Municipal Code § 2.04.090 duly PASSED and ADOPTED this day
of , 1994.
Nan E. Franklin, City Recorder
SIGNED and APPROVED this day of , 1994.
Catherine M. Golden, Mayor
Reviewed as to form:-
Paul Nolte, City Attorney
PAGE 1-RESOLUTION DESIGNATING PROPERTY FOR PARK PURPOSES
(SISKIYOU MOUNTAIN PARK)(p:p-hw" iL—)
EXHIBIT A
(Superior Lumber Company Property)
The Northwest quarter of Section 22, Township 39 South,
Range 1 East, Willamette Meridian, Jackson County, Oregon.
(Brevik Property)
Parcel No. 1 as shown on Partition Plat No. P-51-1992 as
recorded on the 30th day of April 1992 and filed in Volume
3, Page 51, of the Records of Partition Plats in Jackson
County, Oregon.
(Code 5-11, Account #1-010252-6, Map 0391E22, Tax Lot #500)
PAGE 2-RESOLUTION DESIGNATING PROPERTY FOR PARK PURPOSES
(SISKIYOU MOUNTAIN PARK)c�:P,hwy�R.�
----------- ......... --------
ot ASV,
REGO
July 28, 1994
Honorable Mayor and City Council
Brian L. Alinquist, City Administratfdr
SJUhjP& Request to BPA to delay "Tiered Rates"
In its new"Business Plan",BPA has proposed a new wholesale rate design which employs"tiered rates".This
concept involves setting one rate for approximately 90% of the power we purchase, and a second rate for the
remainder. This second block would be at or above the new resource oosL BPA has indicated that the total of
these two rates would be approximately at or slightly above the amount we are now paying.
The problem is that BPA has been illusive about the proposed rate design and has,thus far,failed to include its
customers in reaching a consensus on tiered rates, as was agreed during the 1993 rate caw before FERC. To
quote from the 1993 FERC order on this issue:
SPA advocated reliance on the following principles.First,tiered rates should be investigated in an
open process prior to the 1995 rate case.... The patties present also generally supported the concept
that the purpose of the separate process would be to provide an opportunity for all interested parties
to engage in a cooperative effort to reach consensus on(a)a tiered rate methodology...and(b)
whether or not tiered rates should be implemented.'
Meted rates are most likely to effect"total requirement customers" (utilities that purchase all dw energy from
BPA),much more than customers that have their am genw&on or can purchase energy from other sources. The
reason is that partial requirement customers could theoretically shed a!of their der 2 load, thereby forcing BPA
to raise tier 1 rates in order to meet its revenue requirements.
RECOMMENDATION:
There simply is insufficient time between now and October 1, 1994 to hammer out a package acceptable to all
utilities. BPA has not honored the commitment it made in the 1993 rate case to develop its fieted rate proposals in
a cooperative effort with its customers.Therefore, it is my recommendation that we ask BPA, as stated in the
attached resolution, to delay its consideration of tiered rates for one year,while working with its customers to
arrive at a consensus.
Similar resolutions are circulating among other customers.So far,the Canby Utility Board and Mason County
PUD No. 1 have adopted similar resolutions.
(r.EkdrmffiPAR2tv.m)
Attachment - Resolution
z.
RESOLUTION NO.
A RESOLUTION OF THE CITY OF ASHLAND UTILITY BOARD
REQUESTING THE BONNEVILLE POWER ADMINISTRATION TO
DELAY ITS TIERED RATE PROPOSAL FOR ONE YEAR.
THE CITY OF ASHLAND RESOLVES AS FOLLOWS:
WHEREAS, the Bonneville Power Administration has been the primary supplier of
electricity in the Pacific Northwest for Publicly-Owned Utilities;
WHEREAS, these utility customers by federal statute are Bonneville's preferred customers;
WHEREAS, Bonneville is proposing to adopt some of the most important changes to its
operations in the last 50 years, including tiered rates, and unbundled products and services;
WHEREAS, Bonneville agreed in the 1993 rate case to establish a Tiered Rates Work Group
and to ask the Work Group for a recommendation on whether to proceed with tiered rates;
WHEREAS, Bonneville on June 29 unveiled its draft Business Plan, which calls for the
adoption of tiered rates without first asking the Tiered Rates Work Group for a
recommendation, as required by the 1993 rate case order;
WHEREAS, Bonneville has said it intends to proceed with tiered rates in the 1995 rate case
before the Work Group can adequately review Bonneville's rate proposal;
WHEREAS, the draft Business Plan and other Bonneville documents do not offer any
meaningful numbers of analysis showing how tiered rates and unbundling will impact
preference customers;
WHEREAS, Bonneville's current tiered rates proposal may significantly raise electric power
rates and bills, particularly for fast-growing utilities.
NOW, THEREFORE, the Mayor and City Council of the City of Ashland request that
Bonneville take the following actions:
1. Postpone consideration of tiered rates for one year;
2. Revise the draft Business Plan to reflect the postponement of this issue and to
include a more thorough discussion of other options;
3. Work with preference customers on proposed tiered rate principles and
methodologies;
4. Publish more detailed information on what these proposed changes will likely
mean for preference customers so that they can decide whether to support
tiered rates.
1 Of ASN
� maranAum
EGO."
July 28, 1994
��- Honorable Mayor and City Council
(29 Brian L. Almquist, City Administratq
,*TbjPrt. Request to BPA to delay "Tiered Rates"
In its new"Business Plan",BPA has proposed a new wholesale rate design which employs"tiered ryes".This
concept involves setting one rate for approximately 90% of the power we purchase,and a second rate for the
remainder. This second block would be at or above the new resource cost. BPA has indicated that the total of
these two rates would be approximately at or slightly above the amount we are now paying.
The problem is that BPA has been illusive about the proposed rate design and has,thus far,failed to include its
customers in reaching a consensus on tiered rates, as was agreed during the 1993 rate case before FERC. To
quote from the 1993 FERC order on this issue:
`BPA advocated reliance on the following principles.First,tiered rates should be investigated in an
open process prior to the 1995 rate case.... The parties present also generally supported the conoTt
that the purpose of the separate process would be to provide an opportunity for all interested parties
to engage in a cooperative effort to reach consensus on(a)a tiered rate methodology...and(b)
whether or not tiered rates should be implemented.'
Tiered rates are most likely to effect"total requirement customers" (utilities that purchase all their energy from
BPA), much more than cuslomers that have their own generation or can pua rase energy from other soun:m The
reason is that partial requirement customers could theoretically shed&of their tier 2 load, thereby forcing BPA
to raise tier 1 rates in order to meet its revenue requirements.
RECOMMENDATION:
There simply is insufficient time between now and October 1, 1994 to hammer out a package acoeptable to all
utilities BPA has not honored the commitment it made in the 1993 rate case to develop its tiered rate proposals in
a cooperative effort with its customers.Therefore,it is my recommendation that we ask BPA,as stated in the
attached resolution, to delay its consideration of tiered rates for one year,while working with its customers to
arrive at a consensus.
Similar resolutions are circulating among other customers.So far,the Canby Utility Board and Mason County
PUD No. 1 have adopted similar resolutions.
(r.PratricBPARefo.tee) .
Attachment - Resolution
RESOLUTION NO. 94
A RESOLUTION OF THE CITY OF ASHLAND UTILITY BOARD
REQUESTING THE BONNEVILLE POWER ADMINISTRATION TO
DELAY ITS TIERED RATE PROPOSAL FOR ONE YEAR.
THE CITY OF ASHLAND RESOLVES AS FOLLOWS:
WHEREAS, the Bonneville Power Administration has been the primary supplier of
electricity in the Pacific Northwest for Publicly-Owned Utilities;
WHEREAS, these utility customers by federal statute are Bonneville's preferred customers;
WHEREAS, Bonneville is proposing to adopt some of the most important changes to its
operations in the last 50 years, including tiered rates, and unbundled products and services;
WHEREAS, Bonneville agreed in the 1993 rate case to establish a Tiered Rates Work Group
and to ask the Work Group for a recommendation on whether to proceed with tiered rates;
WHEREAS, Bonneville on June 29 unveiled its draft Business Plan, which calls for the.
adoption of tiered rates without first asking the Tiered Rates Work Group for a
recommendation, as required by the 1993 rate case order;
WHEREAS, Bonneville has said it intends to proceed with tiered rates in the 1995 rate case
before the Work Group can adequately review Bonneville's rate proposal;
WHEREAS, the draft Business Plan and other Bonneville documents do not offer any
meaningful numbers of analysis showing how tiered rates and unbundling will impact
preference customers;
WHEREAS, Bonneville's current tiered rates proposal may significantly raise electric power
rates and bills, particularly for fast-growing utilities.
NOW, THEREFORE, the Mayor and City Council of the City of Ashland request that
Bonneville take the following actions:
1. Postpone consideration of tiered rates for one year;
2. Revise the draft Business Plan to reflect the postponement of this issue and to
include a more thorough discussion of other options;
3. Work with preference customers on proposed tiered rate principles and
methodologies;
4. Publish more detailed information on what these proposed changes will likely
mean for preference customers so that they can decide whether to support
tiered rates.
This resolution was read by title only in accordance with Ashland Municipal Code §2.04.090
duly PASSED and ADOPTED this day of' , 1994.
Nan E. Franklin, City Recorder
SIGNED and APPROVED this day of 1994.
Catherine M. Golden, Mayor
Reviewed as to form:
Paul Nolte, City Attorney
(r.BPARaW.=)
RESOLUTION NO. 94-49
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ASHLAND
AUTHORIZING ISSUANCE OF WATER REVENUE BONDS UNDER THE
UNIFORM REVENUE BOND ACT.
BE IT RESOLVED by the City Council of the City of Ashland that
Section 1. Findings.
The City Council of the City of Ashland finds:
1.1. The City is authorized to finance capital improvements
to its water system (the "Project") by issuing revenue bonds
pursuant to Oregon's Uniform Revenue Bond Act (ORS 288.805 to
288.945) (the "Act") .
1.2. The cost of the Project, including bond issuance costs
and debt service reserves, is estimated to not exceed three
million eight hundred thousand dollars ($3,800,000) .
1.3. The City will cause to be prepared a plan showing that
the City's estimated net water revenues are sufficient to pay the
estimated debt to be incurred by the City under the revenue bond
issue authorized by this resolution.
Section 2. Revenue Bonds Authorized.
The City hereby authorizes the issuance of not more than
three million eight hundred thousand dollars in aggregate
principal amount of water revenue bonds. Prior to selling the
bonds the City Council shall establish by resolution or
ordinance:
2.1. Whether the bonds shall be sold at public competitive
bid sale or private negotiated sale;
2.2. The maximum discount to be allowed upon sale of the
bonds,
2.3. The schedule for bond principal repayment;
2.4. The terms under which additional bonds may be issued;
2.5. The terms by which bonds may be redeemed prior to
maturity;
2. 6. The amount of any reserves to be established for the
bonds and the manner in. which the reserves shall be funded;
Resolution, Page 1
2.7. The minimum amount of water revenues which the City
shall be required to impose to protect the security of the
bondowners;
2.8. The covenants which the City will make with bondowners
regarding operation of the Project and the imposition and
collection of water revenues;
2.9. The revenues to be pledged to payment of the bonds;
2. 10. Whether the pledged revenues shall be held by a
trustee, and if they are so held, the trustee's duties;
2.11. Whether security interests should be granted; and
2.12. Any other terms, conditions or covenants regarding the
bonds, the Project or the revenues which are necessary or
desirable to effect the sale of the bonds.
Section 3. Notice; .Procedure.
3. 1. No bonds may be sold, and no purchase agreement for
the bonds may be executed, until at least sixty (60) days after
publication of the Notice of Revenue Bond Authorization, which is
attached to this resolution as Exhibit "A" (the "Notice") . The
Notice shall specify the last date on which petitions may be
submitted, and shall be published in at least one newspaper of
general circulation in the City in the same manner as are other
public notices of the City.
3.2. If petitions for an election, containing valid
signatures of not less than five percent (5%) of the City's
electors, are received within the time indicated in the Notice,
the question of issuing the bonds shall be placed on the ballot
at the next legally available election date. If such petitions
are received, the bonds authorized by this resolution shall not
be sold until the question of issuing the bonds is approved by a
majority of the electors of the City who vote on that question.
3.3. The bonds shall be issued and sold in accordance with
the Act.
Section 4. Bonds Payable solely from Revenues.
The bonds shall not be general obligations of the City, nor a
charge upon its tax revenues, but shall be payable solely from .
the water revenues which the City pledges to payment of the bonds
pursuant to ORS 288.825(1) and section 2.9 of this resolution.
Resolution, Page 2
This resolution was read by title only in accordance with Ashland
Municipal Code $2. 04.090 duly PASSED and ADOPTED this day of
1994.
Nan E. Franklin, City Recorder
SIGNED and APPROVED this day of , 1994.
Catherine M. Golden, Mayor
Reviewed as to form:
Paul Nolte, City Attorney
Resolution, Page 3
EXHIBIT A
Notice of Revenue Bond Authorisation
NOTICE IS HEREBY GIVEN that the City Council of the City of
Ashland, Oregon (the "City") , adopted Resolution No. 94-49 on
August 2, 1994, authorizing the issuance of water revenue bonds.
The bonds will be issued to finance capital improvements to the
City's water system (the "Project") .
The City Council may establish by subsequent resolution all
terms, conditions and covenants regarding the bonds, the levels
of water revenues which the City will be required to impose and
collect and the use of those revenues, and the use and operation
of the water system and the Project to be financed with the
bonds, which are desirable to facilitate the sale of the bonds.
The City estimates that the bonds will be issued in an
aggregate principal amount of not more than three million eight
hundred thousand dollars. Bond principal and interest will be
paid solely from water revenues. The bonds will not be general
obligations of the City, nor a charge upon its tax revenues, but
will be payable solely from the water revenues which the City
pledges to the payment of the bonds.
If written petitions, signed by not less than five percent
(52) of the City's electors, are filed at the Office of the City
Recorder on or before October 3, 1994, the questions of issuing
the revenue bonds shall be placed on the ballot at the next
legally available election date.
The Office of the City Recorder is located at
20 East Main Street.
The resolution authorizing the bonds is available
for inspection at the office of the City Recorder.
The bonds will be issued and sold under the Uniform
Revenue Bond Act (ORS 288.805 to 288.945) ; this Notice is
published pursuant to ORS 288.815(6) .
Print August 3,1994
Resolution, Page 4
1,
' "� ° : � PIYIIIx �triAlYltt
August 2, 1994
1110. Brian Almquist, City Administrator
Aram: Steven Hall, Public Works Director
�1I�IjPCf: Water Report-August 2, 1994
Several factors have improved since my last report on July 19th. The following table
summarizes those changes:
ITEM 7/19/94 8/2/94
Ashland Creek Flow- 1.87 MGD 1.54 MGD
Reeder Reservoir 3% above normal 6% above normal
Reeder Volume 236 MG 232 MG
Water Produced 6.43 MGD 5.81 MGD
TID Water Used 1.82 MGD 2.85 MGD
TIE) Cutoff Date 9/1/94 9/1/94
We have also discovered a leak near the base of the West Fork dam which diminishes our
measured flow on the West Fork of Ashland Creek. This provides a little "safety factor" in our
projections. We hope to have the leak repaired in the next two weeks. The leak is not lost
water, it flows into Reeder Reservoir and is used from that point. It merely means that our
measurement of flow on the West Fork is a little low.
Currently, the situation is "guardedly" good. The stabilization of Reeder Reservoir volume,
consistent flows from the Talent Irrigation District and cooler weather has helped provide the
improvement of our water situation over the last two weeks.
Citizens and businesses in Ashland still need to conserve water to help us survive the potential
of mandatory curtailment.
1
cc: Dennis Barnts, Water Quality Superintendent
Daryl McVey, Water Filter Plant Supervisor
Keith Woodley, Fire Chief
Ashland Daily Tidings
Medford Mail Tribune
Enc: Reeder Reservoir (June 1 through August 1)
Ashland Creek Flow (June 1 through August 1)
Plant Production (June 1 through August 1)
i
Reeder Reservoir
June 1 through August 31
100%
95%
90%
TO began 7/14/94
\'
,
LL 85%
W 80%
0 `\
LL ,\
75% \
,
70% ,
65% \
1 19 25 1 19 25 31 6 12 18 24 30
June July August,
1994 1992 --°---• Standard Curve
e
Plant Production
June 1 through August 31
7
6.5
IN A
6
5.5
W V
5 Y. _`_ t=
C ! e: a
0 4.5 _ a
4 € :: r. iv
3.5 f _
€ €€
3
't
2.5
2
1 . 7 13 19 25 1 7 A-3 19 25 31 6 12 18 24 30
June July August
F— 1994 --- 1992
Ashland Creek Flow
June 1 through August 31
6
ca
5
(D
IL
w 4
C7 3 f i
o
1
0
1 19 25 1 19 25 31 6 12 18 24 30
June July August
F--
1994 --- - 1992