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HomeMy WebLinkAbout1994-0920 Council Mtg PACKET Important: Any citizen attending Coulcil meetings may speak on any item on the agenda, unless it is the subject of a public hearing which has been closed. If you wish to speak, please fill out the Speaker Request form located near the entrance to the Council Chambers. The Chair will recognize you and inform you as to the amount of time allotted to you. The time granted will be dependent to some extent on the nature of the item under discussion, the number of people who wish to be heard, and of the agenda. AGENDA FOR THE REGULAR MEETING ASHLAND CITY COUNCIL September 20, 1994 I. PLEDGE OF ALLEGIANCE: 7:00 p.m., Civic Center Council Chambers R. ROLL CALL III. APPROVAL OF MINUTES: Regular Meeting of September 6, 1994 and Special Meeting of September 7, 1994. J /IV. SPECIAL PRESENTATIONS & AWARDS: ✓ 1. Presentation of award by PFLAG for City's acknowledgement of alternative lifestyles regarding homosexual/lesbian population. V. CONSENT AGENDA: 1. Minutes of Boards, Commissions and Committees. 2. Monthly departmental reports - August, 1994. 3. National Historic Register nomination of historic cemeteries of Ashland to the National �pp Register of Historic Places approved by the Historic Commission. l 4. ` Approval of liquor license application for Tim Keller and Dana Heard dba as The Firefly Restaurant, an establishment located at 15 North First Street. VI. PUBLIC FORUM: Business from the audience not included on the agenda (limited to 3 minutes per speaker and 15 minutes total). VII. UNFINISHED BUSINESS: Qpq fl _ S/y8 1. Request by Mayor Golden for City Council to take a position opposing Ballot Measure 13, amending constitution to prohibit governments from approving or creating classifications based on homosexuality. 2. Request by Councillor Reid to discuss moratorium on water connections outside the City Limits. -VIII. ORDINANCES. RESOLUTIONS & CONTRACTS: 1 Second reading by title only of "An Ordinance amending Section 4.18.020 of the Ashland meD_�a Municipal Code relative to filing fees for vacation of public property." Second reading by title only of "An Ordinance amending Section 10.64.010 of the Ashland Municipal Code relative to obstructing sidewalks and passageways." �y3.1 First reading by title only of "An Ordinance amending Section 18.08.300 and adopting Chapter 18.94 of the Ashland Municipal Code relating to home occupations." u 9�1-5 A.� Reading by title only of "A Resolution amending sewer connection fees and combining sewer connection fees and sewer use fees into one resolution pursuant to Section 14.08.035 of the Ashland Municipal Code and repealing Resolutions 94-03, and 94-09 and 94-40." 9,r Go 5 Reading by title only of "A Resolution amending water connection fees and combining water connection fees and water use fees into one resolution pursuant to Section 14.04.030 of the y Ashland Municipal Code and repealing Resolutions 94-09 and 94-44." 6. '\ Reading by title only of "A Resolution authorizing issuance of water revenue bonds under the uniform revenue bond act." Authorization from City Administrator to sign agreements with non-represented employees to continue PERS pick-up through June 30, 1997. ! IX. OTHER BUSINESS FROM COUNCIIL MEMBERS X. ADJOURNMENT Z� �• ASHLAND PLANNING COMMISSION REGULAR MEETING MINUTES AUGUST 9, 1994 CALL TO ORDER The meeting was called to order by Chairperson Barbara Jarvis at 7:15 p.m. Other Commissioners present were Hibbert, Thompson, Carr, Powell, and Cloer. Staff present were McLaughlin, Molnar, and Yates. APPROVAL OF MINUTES AND FINDINGS Carr moved to approve the Minutes and Findings of the July 12, 1994 Regular Meeting. Cloer seconded the motion and everyone approved. Carr moved to approve the Minutes and Findings of the July 28, 1994 meeting. Cloer seconded the motion and everyone approved. PUBLIC FORUM ROBERT MCCOY, 160 Orange Avenue, lives directly across the street from the development on Orange being done by Daryl Bonin. At the time of the hearing, neighbors expressed concerns about construction traffic on Orange Avenue and McCoy left the meeting with the impression that the bulk of the work would be done at closest to Mountain View. Instead, about eight weeks ago, the street was being cut through Orange Avenue and Bonin had been told he could install utilities. At this time, there are a number of construction vehicles using Orange Avenue. The neighbors agree there is a dust problem. McCoy would like Bonin to take care of the dust problem or he will have to ask for a stop work order. McLaughlin met with Bonin and he said he would start watering tomorrow morning. McLaughlin will make sure Bonin complies. Bonin is doing the improvements for the entire project according to McLaughlin. Daryl Bonin agreed to keep the road watered. TYPE III PLANNING ACTION PLANNING ACTION 94-101 REQUEST FOR A BOUNDARY LINE ADJUSTMENT FOR THE PROPERTIES LOCATED AT 545, 547, 550, 560, AND 580 CLOER LANE. APPLICANT: VERNON G. LUDWIG Site visits were made by all. STAFF REPORT Molnar reported that last year the Council denied a zoning change to allow a recreational vehicle park. Last month Staff approved a lot line adjustment which involves a natural relocation of the Clover Lane right-of-way. The adjustment will create deeper parcels with frontage on 1-5, thus creating more commercially viable properties. This application is normally a Staff Permit and the only criteria is that the general zoning has been met. In this case, the property is zoned E-1 so there are no . setback requirements. Conditions can be attached regarding easements and dedications. The adjacent neighbors will be speaking on the potential connection of Spring Creek to Clover Lane. There are two parcels that stand between Spring Creek and Clover Lane connection. Staff has recommended approval with the attached six Conditions. Jarvis announced that the Commission does not have any any way of dealing with the problem of connecting Clover Lane at this time. They will listen to the neighbors, however, the criteria does not include what the street is going to do. A letter submitted by Sarah Joy Burnson and signed by several neighbor children was . entered into the record. A letter from Katrina and David Burnson was entered into the record. PUBLIC HEARING RUDY WERTEPNY is interested in approval of the lot line adjustment because he wants to develop the property. VERN LUDWIG, 535 Clover Lane, discussed the proposed lot line adjustment with the owner of tax lot 1300 and he had no concerns. JOANNE JOHNS, 650 Spring Creek Road, said the neighbor's concerns are what the next proposal might be. The applicant is proposing to make the Spring Creek connection'in the future. If the proposal is approved and commercial development occurs, she is concerned about where the traffic will go. Johns read a letter stating her concerns. CAROL ENGLE, 581 Spring Creek Drive, agrees with Johns. She is concerned that if the neighbors don't speak up now, when will be the proper time. She does not want to see E-1 falling into a residential zone. ASHLAND PLANNING COMMISSION 2 REGULAR MEETING , AUGUST 9,1994 - MINUTES LYNN WALLIS, 640 Spring Creek Drive, cannot see how it would be beneficial to connect the streets but would be only detrimental. Testimony Request forms were received from the following and all were against the proposal. Charles & Ruth Ranger, 630 Spring Creek Drive Laurie Bixby, 571 Oak Hill Circle Nelson Hickling, 604 Spring Creek Drive Catherine Hickling, 604 Spring Creek Drive WERTEPNY said the street connection was decided by the City not Ludwig. The neighbors should be concerned when the adjacent property is annexed. COMMISSIONERS DISCUSSION AND MOTION Carr moved to approve PA94-101 with the attached Conditions. Thompson seconded the motion and it carried unanimously. Cloer mentioned that he thought it was desirable to buffer the residential from the E-1 development. Thompson suggested erecting "No Thru Traffic" signs and a turn around for truck traffic as options for site review approval. ADJOURNMENT The meeting was adjourned at 8:15 p.m. NOTE: The Minutes and Findings of the July 12, 1994 Hearings Board were approved after taking a telephone vote on August 10, 1994. Powell, Hibbert, and Jarvis approved. ASHLAND PLANNING COMMISSION 3 REGULAR MEETING AUGUST 9,1994 MINUTES ASHLAND PLANNING COMMISSION HEARINGS BOARD AUGUST 9, 1994 MINUTES CALL TO ORDER The meeting was called to order at 1:40 p.m.by Susan Powell. Other Commissioners present were Thompson and Hibbert. APPROVAL OF MINUTES AND FINDINGS The Minutes and Findings will be reviewed at tonight's meeting. TYPE I PLANNING ACTIONS PLANNING ACTION 94-105 REQUEST FOR A CONDITIONAL USE PERMIT FOR A ONE-UNIT EXPANSION OF AN EXISTING TRAVELLER'S ACCOMMODATION LOCATED AT 312 HELMAN STREET. APPLICANT: PETER VAN FLEET This action was approved. PLANNING ACTION 94-106 REQUEST FOR A CONDITIONAL USE PERMIT TO EXPAND AN EXISTING TRAVELLER'S ACCOMMODATION FROM THREE TO FOUR UNITS BY UTILIZING AN EXISTING BASEMENT AREA, FOR THE PROPERTY LOCATED AT 125 N. MAIN STREET. APPLICANT: ELAINE MARTENS This action was approved. PLANNING ACTION 94-107 REQUEST FOR A CONDITIONAL USE PERMIT FOR THE EXISTING GUEST HOUSE TO BE USED AS AN ACCESSORY RESIDENTIAL UNIT FOR THE PROPERTY LOCATED AT 299 SCENIC DRIVE. APPLICANT: BILL BACHNER This action was approved. PLANNING ACTION 94-109 REQUEST FOR A CONDITIONAL USE PERMIT FOR THE REAR GARAGE TO BE CONVERTED INTO A ONE-UNIT TRAVELLER'S ACCOMMODATION FOR THE PROPERTY LOCATED AT 774 "C" STREET. APPLICANT: MYRTLE FRANKLIN This action was called up for a public hearing. PLANNING ACTION 94-110 REQUEST FOR FINAL PLAN APPROVAL OF A NINE-LOT SUBDIVISION UNDER THE PERFORMANCE STANDARDS OPTIONS FOR THE PROPERTY LOCATED OFF ORANGE AVENUE NEAR THE INTERSECTION OF LAUREL STREET. APPLICANT: FRED COX This action was approved. PLANNING ACTION 94-111 REQUEST FOR A SITE REVIEW APPROVAL FOR THE CONSTRUCTION OF A NEW SERVICE STATION (CHEVRON) TO BE LOCATED AT 2500 ASHLAND STREET. APPLICANT: JAMES TRUHAN/ROBERT H. LEE & ASSOCIATES, INC. There is an existing illegal sign that will need to be brought into compliance. This action was approved. PLANNING ACTION 94-112 REQUEST FOR A FRONT YARD VARIANCE TO ALLOW FOR THE ENCROACHMENT OF A FRONT PORCH, AND SIDE YARD VARIANCE TO ALLOW FOR THE ENCROACHMENT OF ROOF EAVES. APPLICANT: DONALD MURRAY This action was approved. PLANNING ACTION 94-113 REQUEST FOR A CONDITIONAL USE PERMIT FOR THE CONSTRUCTION OF A NEW RESIDENCE AND ACCESSORY RESIDENTIAL UNIT TO BE LOCATED AT 248 WIMER STREET AT THE INTERSECTION OF ALTA AND WIMER. APPLICANT: DAN VAZIRI This action was approved. ADJOURNMENT The meeting was adjourned at 2:05 p.m. -ASHLAND PLANNING COMMISSION 2 HEARINGS BOARD MINUTES AUGUST 9,1994 N•eo. ` i,FAsH�o � >ezrcor �tncfixm September 20, 1994 �D- Brian Almquist, City Administrator ram: Steven Hall, Public Works Director &SUhiPt#= Water Update - 9/20/94 ACTION REQUESTED None, information only. UPDATE In spite of the abnormally high temperatures since Friday, the average water consumption for that period of time has remained below 4 million gallons per day. The Talent Irrigation District will stop supplying water on September 25th. As of September 19th: Plant Production 4.05 million gallons TID Treated 1.49 million gallons Ashland Creek 1.54 million gallons Reeder Reservoir 84.15% full Water Reserve * 102 days after September 25th 9/1/94 - 9/19/94 Average Plant Production 3.65 million gallons 9/1/92 - 9/19/92 Average Plant Production 4.19 million gallons * Based on 9/19/94 statistics. Reeder Reservoir is at the same capacity that we had in 1992, plant production is lower than 1992 and Ashland Creek flows are slightly above 1992. These factors provide a relative certainty that we have passed our "point of concern" for water supply for 1994. The remaining unknown is the effect of the next 5 days temperatures which are predicted to be above normal. If water use, Reeder Reservoir reserves and Ashland Creek remain relatively constant, I will more than likely be recommending that Stage 1 water curtailment be rescinded at the October 4th City Council meeting. As the Mayor and I mentioned at the last Council meeting, the citizens and businesses of Ashland are to be commended for their individual efforts to minimize their water use for the last 30 days! cc: Dennis Barnts, Water Quality Superintendent Daryl McVey, Water Filter Plant Supervisor Keith Woodley, Fire Chief Ashland Daily Tidings Medford Mail Tribune encl: Plant Production, June 1 to October 31 Ashland Creek Flow, June 1 to October 31 Reeder Reservoir, June 1 to October 31 Reeder Reservoir, March 1 to February 28 Plant Production June 1 through October 31 7 ——————————— >1 6 ————————————— M C) CL 5- 4.5- 4- 0 3.5 3- 2.5 ...... TTrM TTrM[TrrrrriTrTM TFrMrn-rMr= 1 8 152229 P—la--�0 27 3 10 17 2 31 7 14 21 28 5 P� 12 19 26 July September October ] �gust 1994 ..............• 1992 Ashland Creek Flow June 1 through October 31 7 S—A 0 5- - Repaired Leak In Wes: Fork 4 0 (Z 3 0 2 T" 0 nTm I I I I I th I I I m I I I I I H I I I I I I!I I III 1111111 H 1111711111 H 1 8 15 22 29 6 1.3 20 27 a 10 17 24 3� 7 14 21 28 5 12 19 26 June July August] September October 1994 •.............. 1992 Reeder Reservoir June 1 through October 31 100% 90% 80% TID began 7/14/94 C: 70% - U � i N a_ 60% 50% 40% 1 2 29 6 12 0 27 3 10 17 24 31 7 14 21 28 5 12 19 26 Punej IL July August September I October — 1994 ............... 1992 °...... Standard Curve REEDER RESERVOIR VOLUME MARCH 1993 THROUGH FEBRUARY 1994 100% - 3 i...................... ...:................. ......._;.......................................................... ;........ 80% _......... ._...._.............................._..................... ---------.. J70%- :.........................._,...... .....................;...................................... ---------------.............................. .............. ..................... LL60%-............................._.........................._ --------.-------- -- ............. z50% .. ...............:............................... ..................... Lu 40%- -1........................... ......................... ..._. ............... w ............................................................. .............. 20%-.. .........................................................................----..........--------------- .. ......................... ..... ........ 10% ..L_ ...._._....._._.. _....._............. ................................... --..................----- .... .............. ....... 0% 03/01 04/20 06/10 07/30 09/20 11/10 12/30 02/20 DATE Theoretical + Actual W 1992 MINUTES FOR THE REGULAR MEETING ASHLAND CITY COUNCIL September 6, 1994 CALLED TO ORDER Mayor Golden called meeting to order at 7:05 p.m. ROLL CALL Councillors Laws, Reid, Hauck, AcOin, Winthrop were present. Councillor Arnold arrived at 7:08 p.m. APPROVAL OF MINUTES The minutes of the Regular Meeting of August 16, 1994 were accepted as presented. The minutes of the Regular Meeting of August 2, 1994 were accepted as presented. PROCLAMATIONS & AWARDS 1. Mayor's proclamation of week of September 24 - October 2 as "Voter Registration Week" in Ashland. 2. Presentation of service award to Wes Eaton for 25-year employment anniversary with City. CONSENT AGENDA 1. Minutes of Boards, Commissions and Committees. 2. Monthly departmental reports - July, August, 1994. 3. City Administrator's Monthly Report - August, 1994. 4. Authorization for Mayor and Recorder to sign quitclaim deed for easements on Lot 68 in Oak Knoll Meadows subdivision. 5. Letter from SOREDI/SOEDD concerning city representation on newly-merged organization. 6. Authorization for Mayor and Recorder to sign 3-year extension of Employment Agreement with City Administrator. Councillor Winthrop requested item #3 be moved to New Business. Councillors Hauck/Acklin m/s for approval of Consent Agenda items 1, 2, 4, 5, and 6. Voice vote all AYES. Motion passed. PUBLIC HEARINGS: (Must conclude by 9:00 p.m.) 1. Planning Action 94-081: Request for a Site Review to construct a 114-unit retirement facility located on the east side of North Main Street,. opposite the Maple Street intersection. Also request for a zone change from Employment (E-1) to Health Care (HC) and modification of Detail Site Review Zone boundary. Comprehensive Plan Designation: Employment; Zoning; E-1; Assessor's Map #: (r?Awu nXv6Aa.mm-pqc n 5A; Tax Lots: 3900, 4000, 4100, 4200, 4300; Map #SAD; Tax Lot: 1100. (Applicant: Cliff Curry) Community Development Director John McLaughlin reviewed the planning action with Council. Retirement Center will have 114 units. Lots are being rezoned from E-1 to HC. It has been determined that there is a public need for this project. Staff and Planning Commission recommend approval. Applicant Cliff Curry, Curry/Brandaw Architects, 471 High Street SE, Salem, representing Holiday Retirement: Described design concept for a very elderly population (average age of 83) who are having various difficulties living alone. Meals and transportation, utilities, maid service and planned activities are provided on site. Xeriscape landscaping is planned. Design includes core building providing all activities including meals, library, elevator services, etc. with on-site manager/co-manager and space allocated for health care services. Speaking in favor: Estele Stohler, 505 Fairview; Jerry Sivin, 1552 Lilac Circle; Patty Adams, 980 Morton Street; Lloyd Pennington, 932 Walker Avenue; Jim Watson, Ashland Community Hospital Administrator, 515 Guthrie Street; Frank Billovits, 600 Weller Lane; Michael Donovan, 1120 Beswick Way, President Ashland Hospital Foundation. Speaking in opposition: John Fields, 845 Oak Street; Jim Shute, 1347 Prospect Street; Mary Gardiner, 349 Orange Avenue; Mike Gardiner, 349 Orange Avenue. The following people sent letters in support of the development: Lombard, Knudsen & Holtey, Attorneys at law, 622 Siskiyou Boulevard; Casey Mitchell and Denise Ewing of Ashland Design Alliance, 128 Manzanita Street; Thomas B. Kennedy, Pacific West Insurance, 400 W. Hersey Street. Councillors Acklin/Laws m/s approval of planning action 94-081 zone change, site review and bring back findings with changes. Roll call vote: Laws, Reid, Hauck, Ackliu, Winthrop, Arnold YES. Motion passed. 2. Planning Action 94-104: Appeal from a decision of the Planning Hearings Board, approving a request for a sign placement variance for a business at 10 Water Street (Applicant: Grady and Susan Golden). Community Development Director John McLaughlin reviewed criteria for sign placement variance with Council. Applicants Susan and Grady Golden, 10 Water Street, reviewed reasons for their variance request. (r.Mmuta\9b94.mm-Me 2) Speaking in favor of. Dennis Jarvi, 115 High Street; Barbara Bonomo, 83 1/2 Oregon Street; Richard Hansen, 25 North Main Street. Speaking in opposition of: Terry Skibby, Historic Commission, 611 Beach Street; Rick Harris, co-owner Kelso Realty and former Historic Commission member. At 9:00 p.m., Mayor Golden noted that Public Hearings were to end at this time. A Special Council meeting will be held tomorrow night, Wednesday, September 7, beginning at 7:00 p.m. in the Council Chambers. 4. (Continue public hearing on amendment to the Procedures Chapter 18.108 of the Land Use Ordinance to September 20, 1994). Councillors Hauck/Winthrop m/s to continue this Public Hearing to 7:00 p.m., Tuesday, September 20, 1994. Voice vote all AYES. PUBLIC FORUM: Business from the audience not included on the agenda (limited to 3 minutes per speaker and 15 minutes total). John Fields, 845 Oak Street, representing Friends of Ashland, spoke to Council regarding a presentation to be made on Sunday, September 11, on Vision Planning. Councillors Winthrop/Reid m/s to place this item on the agenda for Council discussion. Voice vote all AYES. Motion passed. Fields invited p9rticipation by all those interested. Fields stated he was hoping for contributions from the,City and SOSC. Councillor Laws encouraged Fields to contact Chamber of Commerce; realtors and others for support as well. Councillor Winthrop stated he thought there was value to this program and he hoped everyone that had interest in this topic would be invited to be involved. Rick Harris, Kelso Realty, asked that the continued public hearings be televised tomorrow night. Tom Crimmins, Living Opportunities, 747 Normal Avenue, asked if City could explore employment opportunities for their clients. Jack Blackburn, 805 Oak Street, referred to an article in Sunday's Oregonian regarding improved citizen involvement in government. Councillors Laws/Winthrop m/s to extend meeting 112 hour. Voice vote all AYES. Motion passed. (r.MmWCa\9-6-94.mm-page 3) Councillor Laws/Winthrop m/s to suspend agenda order and pull forward specific items that need action tonight. Voice vote.all AYES. UNFINISHED BUSINESS 1. First reading by title only of "An Ordinance amending Section 18.08.300 and adopting Chapter 18.94 of the Ashland Municipal Code relating to Home Occupations. No action taken. 2. Set date for study session to review sewage treatment plant upgrade alternatives and reports for State Agencies on water appropriations. Date set as Council Chambers, Wednesday, October 26, 7:00 p.m. 3. Set date for study session on Local Improvement District policies. Date set as Council Chambers, Wednesday, October 26, 7:00 p.m. NEW & MISCELLANEOUS BUSINESS 1. Ratification of declaration of Stage 1 Water Curtailment by City Administrator. Councillors Arnold/Laws m/s to ratify declaration. Voice vote all AYES. 2. Report by Director of Public Works on water availability and consideration of Stage 2 Water Curtailment. No action taken. 3. Request by Councillor Reid to discuss concept or a moratorium on water connections outside the City Limits. No action taken. ORDINANCES. RESOLUTIONS & CONTRACTS . 1. Foust reading of an Ordinance amending Section 4.18.020 of the Ashland Municipal Code relative to filing fees for vacation of public property. Councillors Arnold/Hauck m/s to move to second reading. Roll call vote: Laws, Reid, Hauck, Acklin, Winthrop, Arnold YES. Motion passed. 2. First reading of an Ordinance amending Section 10.64.010 of the Ashland Municipal Code relative to obstructing sidewalks and passageways. (r.Mmut=%494.min-Mc 4) Councillors Hauck/Laws m/s to move to second reading. Roll call vote: Laws, Reid, Acklin, Winthrop YES; Arnold, Hauck NO. Motion passed. 3. Second reading by title only of "An Ordinance adding Chapter 13.24 to the Ashland Municipal Code to establish standards for naming or renaming streets." Councillors Hauck/Laws m/s adoption of Ordinance 2741. Roll call vote: Laws, Reid, Hauck, Acklin, Winthrop, Arnold YES. Motion passed. 4. Reading by title only of "A Resolution submitting to the electors a proposed amendment to the City of Ashland Charter to replace the provision prohibiting interest in City contracts by elected officials with the State Code of Ethics." Councillors Arnold/Acklin m/s approval of Resolution 94-56. Roll call vote: Laws, Reid, Hauck, Acklin, Winthrop, Arnold YES. Motion passed. Cate Hartzell, 881 East Main Street, asked for clarification on this resolution. Is resolution to clarify Charter? Mayor Golden stated the Charter asks for additional criteria than the State Code of Ethics. Hartzell stated that this Charter section was voted on 10 years ago and the Charter was not changed as a result of.the election then. Hartzell suggested looking at changing our definition of contract or franchise agreements. OTHER BUSINESS FROM COUNCIL MEMBERS ADJOURNMENT Meeting was adjourned at 10:30 p.m. Nan E. Franklin, Recorder Catherine M. Golden, Mayor i (r.Minmea\9d94.miu-page 5) ' 0FASy4° ema ran dnm pREGO', September 10, 1994 l'lII. Mayor and City Council Air rum: Steven M. Hall, Director of Public Worksl;� I pUbjPCt: Monthly Reports Attached are monthly reports from the Public Works department for the month of August, 1994 . Enclosures (C:\Pw\momt.m=) Water Quality Monthly report for August 1994 Water: Repaired 1 leak in City owned water mains. Repaired 4 leaks in customer service and or meter. Repaired 2 TID leaks. Repaired 3 lithia water leaks. Replaced 3 broken curb stops. Raised several valve boots to grade around town found during valve surveys. Unplugged 2 TID services. Changed over 2 3/4" water services to new main line. Changed out 17 3/4" water meters and 1 1" water meter. Tested several water meters due to high usage. Installed 18 3/4"new water meters with hand valves. Installed 3 customer hand valves and changed out 3 angle stops. Repaired 2 fire hydrants. Installed 60 3/4" water services. Installed 6" water main at alley off Laurel Street chlorinated and put it into service with 1 fire hydrant. Installed 2 6" main line taps to new subdivision off of Fordyce. Installed 8" main line tap to subdivision off of Orange. Chlorinated 3 subdivisions and put them into service. Sewer: Installed 3 new 4" sewer laterals. Installed new manhole and 6" sewer main at N. Laurel St. with two new laterals. Made 13 sewer line repairs. Responded to one sewer main plug. Responded to 2 service calls. Video taped 279' on City sewer mains. Jet rodded 46, 070 feet of city sewer mains using 83,500 gallons of water. Miscellaneous: There were 93 requests for Utility locate calls. There was 158.926 million gallons of water treated at the Water Treatment Plant and 50.99 million gallons of water treated at the Waste Water Treatment Plant. Used 274 yards of 3/4" minus rock at various jobsites. (0pw\wgaug.94) ENGINEERING DIVISION MONTHLY REPORT FOR: August 1994 1. Issued 17 Street Excavation permits. 2. Issued 1 Miscellaneous Construction permits. 3. Issued 6 Address Change or Assignment forms. 4. Responded to 14 Certificate of Occupancy reviews. 5. Completed 9 Pre-applications for Planning Actions. 6. Completed 3 "One-Stop" permit forms. 7. Performed field and office checks on 4 partition plats. 8. Performed the following work on the Airport Improvement Project: a. Revised plans and specifications for A.I.P. project per F.A.A. requests. b. Submitted project to bid. C. Prepared project cost estimate. d. Distributed plans and specifications to Builders Exchanges and contractors. 9. Submitted an application for rail crossing (Normal Ave.) to P.U.C. 10. Began water right application for a proposed well to be located at Oak Knoll Meadows Subdivision. 11. Interviewed and hired an Engineering Technician. 12. Operated traffic counters at several locations. 13. Investigated claim and prepared report on injury on Faith Ave. 14. Performed the following work on the Diane's Hill Subdivision: a. Conducted a final inspection of subdivision improvements. b. Issued a notice of acceptance. 15. Located, surveyed and mapped the location of a fire on Dr. Maurer's property. MO n\stafftpt.aug—stafmont.mer Engineering Division Monthly Report for August 1994 Page 2 16. Updated city street index and map. 17. Performed the following work on the North Mountain Avenue Sanitary Sewer Improvement L.I.D.: a. Inspected work performed by contractor. b. Prepared progress payment no. 2. 18. Prepared an estimate for reconstruction of Sherman Street. 19. Responded to numerous vision clearance complaints. 20. Prepared a report on the legal status of Ditch Road. 21. Inspected work conducted under the 1994 Miscellaneous Concrete Repair project. 22. Acquired easements for the Railroad Village Subdivision Improvement project. 23. Prepared an estimate for re-construction of Union Street. 24. Inventoried areas within the urban growth boundary which are located within 100 feet of a water main. 25. Performed the following work on the Struve Subdivision: a. Inspected work performed by contractors. b. Checked subdivision monumentation. 26. Performed the following work on the Odor Control Facility: a. Inspected work performed by contractors. b. Final payment. C. Issued notice of acceptance. 27. Conducted final inspections of Clear Creek and Struve Subdivisions. 28. Performed the following work on the Strawberry Lane Sewer project: a. Prepared topo map showing contours. b. Completed topo survey. C. Continued mapping and design of water and sewer lines. 7HO:n\smf rpt.eug—sufmmt.mer Engineering Division Monthly Report for August 1994 Page 3 29. Attended a workshop on OSHA compliance requirements. 30. Performed the following work on the Eastbrook Estates Subdivision: a. Held pre-construction conference. b. Issued notice to proceed. . C. Inspected work performed by contractor. 31. Solicited quotes for a new beacon for Ashland Municipal Airport. 32. Inspected construction work performed on Capella Estates and Audubon Subdivisions. 1HO:n\staffRt.sug—stafmmt.=r City of Ashland Street Division August 1994 ,Report ✓y SWEEPER: Swept 383 miles of streets. Collected 96 yards of debris. . Responded to 103 utility location requests. Graded several streets and alleys: Patched pot-holes and sunken services. Picked up 1421 gals. of .tack=coat from"M organ >,Emultech in' White City. Completed our re-surfacing program: ,;,:_;';=.i', - Sth St. from E. Main thru B St: e`3 '4.1, tons.` 6th. St. from E. Main thru B St. : 253.70 tons Chestnut from Maple to :Grant: 268.92 tons. Experimented on this street to try and prevent reflective cracking by- using slurry. and/or 12 in. - _fabric tape. Drager from Orange to Otis ` 234.70 tons_ Cambridge Cul-De-Sac off. Willow , 85' 34 tons, . Cambridge from Nevada to Willow: 382.87 tons. Tudor from Kent to Cambridge: 221 . 50 tons. NOTE: All the streets-that--are re-surfaced are thoroughly. cleaned -the -- next day. Prepared top of Park St. for paving Paved top of Park St. . 18 tons.` Paved entrance to the new Sub-Station for Electric Dept. : 7 tons. Patched large pot-holes on Jacquelyn : 2.78 tons. Trimmed trees and brush in alley between Helman and Laurel for better access and to fill chuck holes. - - Located all man-holes and valves to be 'raised due to re-surfacing. Began crack:-sealing on road to Alsing Reservoir., STORM DRAINS. Flushed and/or rodded several storm drain_ _ systems. Cleaned out catch basins. Reversed position of catch basin grate on Ashland St. between Glenwood and Beach Sts. . Completed cleaning drainage ditch on Mistletoe Rd . . E_tended the culvert under driveway on Mistletoe Rd . in',_o Croman ' s. called for locates and began replacing storm drain- on Greer,meadows off Tolman Cr. Rd . . SIGNS and PAINT: Conti.ni.ring our painting program. '.ar4.;e.� 'For locates at 3ranite and Glenvie�� for parF::inn ,i.tir�e. fur swiaufun hale :0 thj, ... location . Installed "4-WAY" signs on stop signs at Iowa and Wi.ghtman . Installed a "STOP" sign on Lantern Hill at Granite St. . Picked up a no parking sign lying on the ground at 2nd and Hargadine. I :stallead "YIELD" signs on So. Pioneer: 2 on Hargadine and 1 on Fork . Replaced fadad stop sign on Grant at No. Main Sts. . Re-set no p;-irking sign post at: 176 Harrison . Trimmed trees and brush on Oak , Scenic , Granite, and Church for sign visabil.ity. Granite at Glenview: Installed additional no, parking and parallel,_parkin ". .only signs and bordered around Handi-Cap parking area. Installed larger (30 and 36 :1i9 stop signs on_Scenic at Church. ,..''. vi Cuk 20 - 21 ft. sign posts in half . Took 20 of them to White City for black powder coating . Replaced 3 faded no parking signs on Peach 'Straightened 2 street signs an Mary Jane: at Siskiyou and at Mohawk. Installed 2 signs on Alta: A "NOT A THROUGH STREET". at ,West St. and a "ONE WAY - DO NOT ENTER" 100 ft: from Grandview. '.' Installed a "NO PARKING" sign on Catalina. Installed 3 - "2 HR" parking signs on the west side of 1st. St, above E. Main St. . _ Installed 2 - "25 MPH" signs on .Mistletoe Fd .. --"W_at. . ered trees at the granite pit several times.. Attached an apron on the inside of the hopper on the paver to prevent c i spillage. --z? v ¢°:- - i Cleaned._.uP ..qB'r "St. yard. ,. Readied areas at "P" St. yard for .over-run asphalt. '. • ,' *Made up 'numerous notices to ,notify residents of up coming re- surfacing Conducted monthly testing of Ashland Cr. , Moved all the equipment and vehicles from the covered parking area to sweep and flush it. - ----. -----------. -.._._..---- --_----------- _-----_ __:_.. `.Continued installing slats in .the fence along the R/R tracks'at the P„ St. yard . Hauled 110 yards of old asphalt from P St yard to our re-cycle pit. --- Tiul._ _._ . _ — - _. .. .._ Hauled off 170 yards of sweeper debr-is. Removed a dead tree from the corner of Water St. and Van Ness. Swept Lap a gravel spill on Walker at Homes Ave. . . Pushed up cinder pile at P St. yard . , Removed a huge area of under-mined sidewalk on No. Main between Granite St. and the Plaza, back-filled the area with slurry and prepared it for the contractor. Ground down raised sidewal:: on the Plaza. Picked up several dead animals. Helped in shop when needed . Held monthly safety meeting . ` City of Ashland _ ..... ....... _. Fleet Maintenance August 1994 Report 3 mechanics completed work on 120 work orders on various .types of City equipment and vehicles. With the new numbering system in effect, work orders will no longer be reported on an individual :depa'rtment or-,division basis The emergency generators -at City Hall and the Civic Center were manually tested on a weekly basis. I and M certificates issued for the Month. City of Ashland : 5 AS LAND POLICE DEPARTMENT MONTHLY REPORT August, 1994 In looking over the monthly O A seminar was presented by City County statistics Part 1 offenses Insurance Services that addressed a guide to (major crimes and thefts) OSHA inspections.... The seminar will cover _ were down -1.2% through the employer rights and remedies with respect to month of August. Through critically important issues on inspections, July, Part 1 offenses have citations, and criminal liability. Senior staff shown an increase. There attended the session. was a decrease in reports of non residential burglaries (29 this year-to-date compared to TRAINING FOR NEXT MONTH..... 33 reported during the same time in 1993), however, there has been a slight increase in O Three Lead officers and the CAP Officer residential burglaries (49 this year-to-date will be attending a seminar on "How to compared to 46 reported during the same time Supervise People" that willbe presented in in 1993). There has also been a noticeable Medford by Fred Pryor Seminars. increase in bicycle thefts (78 reported this year-to-date compared to 53 reported last o A seminar on "Officer involved Shootings" year). In Part II crimes, simple assaults were will be presented in Medford for the detectives up significantly (71 reported this year-to-date and Lieutenant to attend. compared to 55 reported during the same time last year). O Micro Dynamics computer classes will be offered to interested personnel. The following " crimes" reflected a decrease: Forgery (26 reported this year-to-date compared to 35 reported during the same time last year); and disorderly conduct (112 CROSS WALK reported this year-to-date compared to 130 VIOLATIONS: reported during the same time in 1993). (year-to-date) TRAINING: Passing stopped 1994 o First Aid and CPR update was presented by vehicle in crosswalk Pam Shrader for most of the (811.020) 0 police officers. (year-to-date) O Officer Kip Thomas Failure to Yield presented a class on "High , to Pedestrian Risk Vehicle Stops". (811.010) 2 o Detective Rich Walsh was (year-to-date) scheduled into a BPSST Basic Investigative Failure to Yield Techniques: Missing/abducted children which to Traffic Control Officer was held in Monmouth, Oregon. (811.015) 0 1 i w "CIRCLE OF FRIENDS" Karol...while dressed in her homemade The 9-1-1 Education program started by costume of a lion strolled among the Barbara a year ago has continued to grow with participants reminding them to,.,$TA" increased public interest. Through her THE 3IlN WITI 91 1? ! A great time was ................:.::......... ..........::.:................ speaking engagements the title, had by all and plans are underway for next "Circle of Friends" has evolved for the year. We are also looking at perhaps program. introducing the program nationwide. The circle is comprised of LE OF Fp INVESTIGATIONS: Telecommuni QG F11P cators, G� d� Police, Fire, 911 o Lynn Parlette appeared Ambulance, twice on "Crime Stoppers" the public and regarding the 5 Rivers the 9-1-1 Restaurant stabbing case system. As which is still under the summer Ashland investigation . drew to a close Barbara was joined by another 9-1-1 o Detective Lynn Parlette interviewed 5 telecommunicator, Karol Williams and subjects previously arrested in the Naumes together they began to finalize ideas for a Inc. Counterfeit payroll check scam. Thirteen children's program to be presented to pre- were convicted of racketeering or forgery in school and school age children upon request. this multistate crime ring. To introduce the public to the formal program o Lynn completed the background title,"Circle of Friends", the investigations of three reserve applicants. Communications Center held it first annual 9- 1-1 Children's Fair on August 18th in Garfield RESERVES: Park. The Telecommunicators, along with members of the Fire Department, Police The Ashland Police Reserves served the City Department and Ashland Life Support took of Ashland in the following areas during the part in this unique event which introduced the month of August, 1994: newest member of "Circle"..........the public education mascot, a lion. This lion will be F Patrol 140.5 the main theme around which the children's Training 209.5 program is being built. A coloring contest Assignments 42.5 was initiated to determine an official name for Meetings 18.0 the mascot and entries have been arriving Total 410.5 daily. Children of all ages, along with their parents came to the fair to see the fire trucks, ambulance, D.A.R.E car, learn about bicycle 0 0 0 0 0 0 safety and meet "Karolion" for the first time. 2 S' COMMUNICATIONS: 1994 1993 Statistics JUDY AUL'rUST JULY. AUGMT Calls For Service 1012 825 812 813 Medical Runs 68 44 65 68 Fire Runs 23 21 17 20 ALS Runs 55 57 40 50 Auto Aid 8 . 7 6 2 Phone Statistics: Day Shift 1042 1015 1200 920 Swing Shift 1695 1374 1450 1404 Graveyard 1196 874 820 827 Front Desk 3441 3709 3470 3151 911 Calls 983 557 629 656 Total Calls 8357 7529 7025 7062 3 ASHLAND PGLICE DEPARTMENT PLCIOOIR ?EATED; CONSOLIDATED INCIDENT REPORT !06174 13:55:50 AUGUST 1974 .ASAIFICATION + REPORTED OFFENSES + CASES CLEARED + + CLEARENCE RATES + NO. OF ARREST CHARLES e F OFFENSES ACTUAL ACTUAL ACTUAL % CHANGE THIS THIS LAST YEAR TO THIS THIS LAST THIS THIS LAST THIS MONTH '?EAR TO DATE MONTH YTU 'iTD DATE MOITIf 'iTD YTO MONTH YTD ''YTD JUV ADULT TOTAL JUV ADULT )FT I RIMENAL HOMICIDE MURDER 1 100.9 MANSLAUGHTER .APE .. 4 + 25.0 % 1 1 20.OX 25.01, 3 ;OBBERY 4 5 20.0 X 1 4 25.OX 80.0% 4 GGRAVATED AELT 6 6 5 5 93.34 03.31, 7 NUP.GLAP.Y 8 8 2 15 RESIDENCE 2 49 46 + 6.5 X 1 7 5 50.0X 14.3X 10.9X NOM-RESI9EMEE 3 27 33 - 12.1 X 1 3 3.4X 7.1% ARCENYiTHEFT 6 5 It 95 68 SHOPLIFTING 12 107 111 - 3.6 a 9 86 93 ?S.OX 80.4% 83-OX THEFT FROM MV l2 90 79 + I?.9 Y, 4 4. % MV PARTS-ACCESS 4 42 58 - 27.6 % 6 2 14.31, 3.41, BICYCLE THEFT 9 78 53 + 47.2 X 3 3.8;1 THEFT FROM 6L?G 5 65 32 + 103.1 X 10 l 15.4% 3.1% OTHER THEFTS 12 127 109 - 32.8 X 1 24 15 6.3:% 16.91, 7.9X MOTOR VEH THEFT 3 25 24 + 4.2 % I ` 6 33.38 20.0% 25.0% 2 1 3 4 3 .RSON 2 .2 6 + 100.0 f, 2 6 2 100.014 50.0% 33.3% 3 1 4 8 2 ART I TOTAL 53 539 647 - 1.2 % 14 157 137 22.2% 24.9X 21.2% it IS 26 107 102 iRT 11 AMPLE ASSAULTS 6 71 55 + 27.1 X 5 SO 33 03.3% 70.At. 60,0;; 5 5 5 17 7 12 FORGE COUNTERFEIT 3 26 35 - 25.7 X 10 12 39.5% 34.3;, 1 1 RAUB CHECKS 1 51 40 + 27.5 % 1 14 7 100.0% 27.5% 17.5% CREDIT CARDS 3 3 4 25.0 % 3 75'0% OTHER FF.AUD 6 47 50 2.0 X 7 B 14.3% 1.6.0. iMBEZZLEMENT 1 4 3 + 33.3 % 1 3 1 100.0% 75.0% 33.3% 2 ST9LEN PROPERTY 3. 21 85.7 % 2 7 66.7% 42.7% 1 1 6 14 IAMBALISM 29 319 27B + 14.7 " 7 57 ?2 25.0% 17.9% 11.5% 1 f07 114 763 37 WEAPONS OFFENSES 3 12 7 + 33.3 ; 3 It 7 100.0% 91.7% 77.8.; 1 'P.OSTITUTION :EX CRIMES 2 23 12 + 91.7 % 3 10 6 150.0% 43.5% 50.0% 1 1 2 4 2 NARCOTIC/DRUGS 5 57 59 - 1.7 X 6 52 48 120.0% 71.2% 62.6% 3 6 ? IB 76 SAMPLING 3 IFF AGNST FAMILY 1 7 9 - 22.2 X 2 1 28.6% 11.1% DR1V UNDER INFLNC ? 67 91 - 17.3 X 2 64 79 66.7% 95.5% 77.5% 1 2 3 2 64 -IDUOR LAWS 4 30 1O4 - 71.2 % 3 24 86 75.0% 90.0% 82.7% 7 8 17 30 03 DISORDER CONDUCT 15 112 130 - 13.7 % 2 17 30 13.31, 17.0% 23.1% 8 8 10 &IDNAP I I 100.0% TRESPASS 36 168 147 + 12.8 X 6 37 35 16.7% 23.2% 23.5:; 1 7 8 9 47 ESCAPE ILL OTHER, 45 359 312 + 15.1 X 1? 116 114 37.8% 32.3% 3b.57, 2 13 15 40 81 2 THREATS 2 7 12 41.7 X 1 3 CUP.FEW(LDITERILG 1 19 34 47.1 % 1 11 3? 100.0% 61.1% 77.Iv 17 17 69 I RUNAWA'i JUV 3 31 40 22.5 X 9 15 27.ON 37.5% 4 ART II TOTAL l68 1419 1436 1.3 57 502 562 33.91, 35.4% 39.1% 38 64 102 294 693 r"ART I . PART It 231 2057 2063 - 1.3 % 71 66l 677 30.7% 32.1% ?3.6% 47 79 128 373 785 .1 ASHLAND POLICE DEPARTMENT PLCICOIR CREATED: CONSOLIDATED IIICIDENT REPORT 9106194 13:55:50 AUGUST 1974 CLASSIFICATIOM REPORTED OFFENSES t : CASES CLEARED s CLEAP.EMIE RATES + HO. OF ARREST CHARGES OF DEFENSES ACTUAL ACTUAL ACTUAL % CHANGE THIS THIS LAST YEAR TO THIS THIS LAST THIS: THIS LAST THIS MONTH YEAR TO DATE MONTH YTO YTD DATE MONTH 'ffD YID MO11TH YID YTD JU'V ADULT TOTAL JUV ADULT FRET III TRAFFIC CRIME HIT S RUN 5 75 40 + 56.3 % 2 11 6 40.0% 14.7% 12.5% 9 RECKLESS PRY 1 3 4 - 25.0 X 1 2 3 100.OX 66.7% 75.0% 2 2 1 7 ELUDING I I DR. WHILE SUSF 1 u 7 33.3 % 1 6 8 109.0% 100.0% 08.9% 1 1 8 FT D1SP DP.V LIE 1 - 100.0 % 1 10010% TRAFF ACC.-FATAL TRAFF ACC.-INJURY 4 45 20 + 125.0 X 1 1 2.2X 5.01 TRAFF ACC-PRP DAM 32 157 39 + 76.4 X 1 3 3.1% 1.9% 4.5% FISH S GAME 1 MARINE VIOLATIONS ILLEGAL ALIEN CUSTODY 2 I OC.0 1. WARRANTS 9 38 32 + 18.8 % 37. 31 10'J.OY. 97.4% 96.9% 14 14 57 MV REC'JP.D-OTHER, I 3 4 25.0 X I I I 100.OX 33.3% 25.0% PROP REC'',RD-OTHER 2 4 50." % 1 25.0% FUGITIVES 4 77 58 + 32.8 % 4 73 53 Too..0% 94.8" 100.0% 4 4 15 72 0.1931116 PERSONS 3 2 + 50.0 % SUDDEN DEATHBODT 10 4 + 150.0 SIJICIDE-ATMFT 2 8 75.0 % OTHER ACCIDENTS 2 2 ANIMAL PROBLEMS 62 321 24? + 28.9 % I 4% PROPERTY LJFJC 42 277 295 + 1.4 > 1 l 3% 3% ABANDONED AUTO 45 241 204 + 18.1 LOCATE ONLY AUTO IMPOUND AUTO I 1 11 36.4 ASSIST. RENDERED 95 145 621 + 20.0 X 2 3% DOMESTIC PROBLEMS 5 41 43 - 4.7 % INSECURE PREMISES 8 58 60 3.3 X SUSP PERJCIRC 47 341 296 + 15.2 I( PUBLIC SAFETY 11 70 72 2.8 % 1 1.4% D13TURBANCEIN01SE 8? 646 53? + 19.9 % I 2% SICK, CARED FOR 7 1.110 132 + 6.1 X I 8% MARINE ACTIVITIES TRAFFIC/ROADS 38 306 322 - 5.0 % CIVIL COMPLAINTS 5 48 63 - 23.0 % I 2.1% VEH DISPOSITION ALARMS SOUNDING CONFIRMED 2 1 + 100.0 FALSE 22 107 157 + 17.1 'X ACCIDENTAL 8 FAULTY 1 3 - 66.7 % OTHER I SUBPOENAS A39LT AG OFFICERS 3 1 + 200.0 X 3 1 100.0:( 100.0% OTHER MISC IS 90 118 - 23.7 % 1 1 1.1% 8% PART III TOTAL 551 3777 3474 + 14,5 % 17 141 122 3.4% 3.5% 3.5% 21 21 17 174 GRAND TOTAL 782 036 5557 + 8.6 % 90 002 821 11.5% 13.3% 14.8% 47 100 147 410 7`57 4 Gf AS& o September 8, 1994 G4EGO Mayor and City Council ram: Ashland Historic Commission �1I�1jgt ; NATIONAL HISTORIC REGISTER NOMINATION At its regularly scheduled meeting of September 7, 1994, the Historic Commission unanimously agreed to recommend favorable approval of the historic cemeteries of Ashland, in particular Ashland Cemetery and Mountain View Cemetery, to the National Register of Historic Places. A copy of the nomination is available for your review in the Planning Department. I AUG 1 5 1994 -10iijon PARKS AND August 9, 1994 RECREATION DEPARTMENT The Honorable Catherine Golden STATE HISTORIC Mayor of Ashland PRESERVATION OFFICE 20.E Main St Ashland OR 97520 Dear Mayor Golden: This is to notify you that the following property has been proposed for nomination to the National Register of Historic Places and will be.given preliminary review by the State Advisory Committee on Historic Preservation on October 14, 1994. HISTORIC CEMETERIES OF ASHLAND, OREGON MULTIPLE PROPERTY SUBMISSION (1851-1925) ASHLAND CEMETERY (1860-1910), East Main and Morton Streets, )v%R]NTAIN VIEW CF27EIIItY(1904-1925), Normal Avenue and Highway 66 Ashland, Jackson County, Oregon The National Register is the Federal government's official list of historic properties worthy of preservation. Listing in the National Register provides recognition and assists in preserving our Nation's heritage. This is to make certain that you are aware of: (1) the effects of listing a property in the National Register of Historic Places, and (2) your opportunity to comment on the proposed nomination. Listing of property in the National Register not only provides recognition of the property's historic importance in the community. It assures protective review of Federal projects that might adversely affect the character of the property. If the property is listed in the National Register, certain Federal investment tax credits for rehabilitation and other provisions may apply. Please see the enclosure which explains in greater detail the results of listing in the National Register and the rights and procedures by which an owner may comment on, or object to listing in the National Register. Listing in the National Register does not mean that limitations will be placed on the property by the Federal government. Public visitation rights are not required of owners as a consequence of listing. 1115 Commercial St. NE Salem,OR 97310-1001 (503) 378-5001 FAX (503) 378-6447 The Honorable Catherine Golden August 9, 1994 Page 2 The Federal government will not attach restrictive covenants to the property or seek to acquire the property. You are invited to attend the forthcoming meeting of the State Advisory . Committee to discuss or comment on the proposed nomination. The date and location of the meeting are given on the agenda enclosed. We hope this information is helpful to you. If questions concerning the National Register nomination. process arise, I can be reached at the following number: (503) 378-5001 x. 226.. Sincerely, Elisabeth Walton Potter, Coordinator National Register Nominations EWP:jn Enclosures (2) cc: Ashland Historic Commission Kay Atwood RESULTS OF LISTING IN THE NATIONAL REGISTER OF HISTORIC PLACES Eligibility for Federal tax credit: If a property is listed in the National Register, certain Federal tax provisions may apply. The Tax Reform Act of 1986 provides for a 20 percent investment tax credit with a full adjustment to basis for rehabilitating historic commercial, industrial, and rental residential buildings. The former 15 percent and 20 percent Investment Tax Credits (ITCs) for rehabilitations of older commercial buildings are combined into a single 10 percent ITC for commercial or industrial buildings built before 1936. The Tax Treatment Extension Act of 1980 provides Federal tax deductions for charitable contributions for conservation purposes of partial interests in historically important land areas or structures. Because tax aspects outlined above are complex, individuals should consult legal counsel, an accountant or the appropriate local Internal Revenue Service office for assistance in determining the tax consequences of the above provisions. For further information on certification requirements, please refer to 36 CFR 67, and 26 CFR 1 and 602. Consideration in planning for Federal federally licensed and federally assisted Projects: Section 106 of the National Historic Preservation Act of 1966 requires that Federal agencies allow for the Advisory Council on Historic Preservation to have an opportunity to comment on all projects affecting historic properties listed in the National Register. For further information, please refer to 36 CFR 800. Consideration in issuing a surface coal mining permit: In accordance with the Surface Mining and Control Act of 1977, there must be consideration of historic values in the decision to issue a surface coal mining permit where coal is located. For further information, please refer to 30 CFR 700 et se g. Oualification for Federal grants for historic preservation when funds are available. Special Consideration with Regard to Building Code Requirements: Under Section 104(f) of the Uniform Building Code recognized in Oregon, National Register properties, and other certified historic buildings, are eligible to be considered for waivers of certain normal code requirements in the interest of preserving the integrity of the property. Rights of Owners to Comment and/or to Object to Listing in the National Register Owners of private properties nominated to the National Register have an opportunity to concur with or object to listing in accord with the National Historic Preservation Act and 36 CFR 60. Any owner or partial owner of private property who chooses to object to listing may submit, to the State Historic Preservation Officer, a notarized statement certifying that the party is the sole or partial owner of the private property and objects to the listing. Each owner or partial owner of private property has one vote regardless of the portion of the property that the party owns. If a majority of private property owners object, a property will not be listed. However, the State Historic Preservation Officer shall submit the nomination to the Keeper of the National Register of Historic Places for a determination of eligibility of the property for listing in the National Register. If the property is then determined eligible for listing, although not formally listed, Federal agencies will be required to allow for the Advisory Council on Historic Preservation to have an-opportunity to comment before the agency may fund, license, or assist a project which will affect the property. If you choose to object to the listing of your property, the notarized objection must be submitted to the State Historic Preservation Office, 1115 Commercial St NE, Salem, OR 97310-1001, by the announced date of review of the proposed nomination. f • If you wish to comment on the nomination of the property to the National Register, please send your comments to the State Historic Preservation Office before the forthcoming meeting of the State Advisory Committee on Historic Preservation. A copy of the nomination and information on the National Register and the Federal tax provisions are available from the above address upon request. EWP:jn RESULTS.TXT #1 8/9/94 t on J , PARKS AND DATE: August 8, 1994 RECREATION . DEPARTMENT TO: State Advisory Committee on Historic Preservation STATE HISTORIC Nomination Proponents PRESERVATION OFFICE Local Government Representatives FROM: State Historic Preservation dat James M. Hamrick, Deputstoric Preservation Officer Ladies and Gentlemen: o The State Advisory Committee on Historic Preservation is asked to meet in regular session on Friday, October 14, 1994 for a day-long meeting commencing at 9:00 a.m. in the conference room of the Oregon Parks and Recreation Department, 1115 Commercial Street NE, in Salem. The department headquarters is accessible to persons of all abilities. Special accommodations for the hearing impaired require notification to the State Historic Preservation Office at least two weeks in advance of the meeting. As part of the meeting, luncheon arrangements have been made for the Committee and staff, during which time the Committee will conduct informal business as required. AGENDA Call to order 9:00 a.m. I. Opening remarks and introductions Ann Brewster Clarke, Chairman Ward Tonsfeldt, Vice Chairman Bob Meinen, State Historic Preservation Officer James Hamrick, Deputy State Historic Preservation Officer II. Status report on legislation and funding - Mr. Hamrick III. Status report on survey and planning/development grant program - Kimberly Dunn 1115 Commercial St. NE Salem,OR 97310-1001 (503) 378-5001 FAX (503) 378-6447 Agenda Page 2 IV. Status report on special assessment program under ORS 358.475 et sea. ' - Henry Kunowski and Susan Haylock -Proposed participation of Advisory Committee and SHPO staff in monitoring open houses held in program compliance V. Special events and inter-agency developments 1. Pacific Northwest Conference: Forging Preservation Partnerships - Henry Kunowski, Coordinator 2. Task Force on Oregon Heritage - James Hamrick 3. DLCD Task Force on Planning Goal 5 - James Hamrick 4. Tribal matters - Leland Gilsen, Staff Archeologist VI. Workshop session 1. Reinstatement of the conflict-of-interest reporting form; other SACHP Member Handbook updates (please bring ringbinder notebooks for ease of making replacements) 2. Future directions for Oregon's registration program - Elisabeth Potter, Nominations Coordinator 3. Initial overall review of the work of goal-drafting subcommittees for the Oregon Historic Preservation Plan - David Skilton, Preservation Planning Coordinator 4' Review of next steps in the comprehensive planning process - David Skilton and James Hamrick Luncheon recess 12:00 noon Reconvene 1:00 p.m. VII. Review of actions pursuant to 36CFR 60.15(8), "removing properties listed in the National Register of Historic Places" I. Winthiow-Allelhase Block (1906) [Stevens Hotel], 404 Main Street, Klamath Fails, Klamath County. 2. Haseltine, Edwaixl Knox, House (1886), 1616 SW Spring Street, Portland, Multnomah County. Agenda Page 3 VIII. • Review of actions pursuant to 36 CFR.60.14(a), 'changes and revisions to properties listed in the National Register of Historic Places" 1. U. S. Steel Cotponation Office and Warehouse (1927), 2345 NW Nicolai Street, Portland, Multnomah County. IX. Review of proposed nominations to the National Register of Historic Places Mr. Staehli 1. Amazon Family Housing Complex (1947-1951), 24th Avenue at Patterson Street, Eugene, Lane County. [Final review of a historic district proposal] Ms. Atwood 2. Suthedwid, John, House (1907), 83246 Lorane Highway, Eugene,vicinity, Lane County. Dr. Atherton 3. Historic Cemeteries of Ashland; Oregon MPS (1851-1925), Ashland and environs, Jackson County. [Initial review of a multiple property submission] Ashland Cemetery (1860-1910), East Main Street and Morton Street, Ashland, Jackson County. Mountain View Cemetery (1904-1925), Normal Avenue and Highway 66, Ashland, Jackson County. Dr. Tonsfeldt 4. Trevitt's Addition Historic Disuict (1864-1937), An irregular area of approximately 24.5 acres encompassing properties along portions of Sixth Street, West Third Place, Second Street and Fourth Street between Mill Creek and Liberty Street in The Dalles, Wasco County. [Initial review of a historic district proposal] X. Other matters XI. Date of next. meeting; forecast for spring meeting abroad Adjourn 1175 E. MAIN ST. ASHLAND, OREGON 97`-5-20 Phone(503) 482-5211 a 1Q: Uri i 0 m F"A BTOt r� GARY E. BROWN September 14 , 1994 Chief of Police TO: Mayor and Council FROM: Gary E. Brown, Chief of Police SUBJECT: Liquor License Application Application has been received from TIM KELLER AND DANA HEARD dba\ THE FIREFLY RESTAURANT for a LIQUOR license, for an ESTABLISHMENT located at 15 NORTH 1ST STREET, ASHLAND. A background investigation has been completed on the applicant and approval of this application is recommended. u EL CLEMENTS POLICE LIEUTENANT fZ � �- Ile- MC:kmh Of Memorandum GREGG� September 15, 1994 Mayor and City Council ram: Jill Turner, Director of Finance �11UjCd.- Water and Sewer connection fees Recommendation Staff recommends that council approve the attached resolutions. Bw ground The attached resolutions are mostly housekeeping Currently water connection and use fees are in two different resolutions and sewer fees are in three. These resolutions combine all water fees into one resolution and all sewer fees into another. This makes administration much simpler. In addition to the housekeeping a section on miscellaneous fees was added to each resolution. These fees are part of the Moore Breithaupt Cost of service study recommendations. GAjilAwplc illwateAexplain RESOLUTION NO. 94- A RESOLUTION AMENDING SEWER CONNECTION FEES AND COMBINING SEWER CONNECTION FEES AND SEWER USE FEES INTO ONE RESOLUTION PURSUANT TO SECTION 14. 08. 035 OF THE ASHLAND MUNICIPAL CODE AND REPEALING RESOLUTIONS 94-03, AND 94-09 AND 94-40. THE MAYOR AND CITY COUNCIL OF THE CITY OF ASHLAND DO RESOLVE AS FOLLOWS: SECTION 1. The "Sewer Rate Schedule" marked Exhibit "A" and attached to this Resolution is adopted as the sewer rates inside and outside the City limits. SECTION 2 . The "Sewer Rate Connection Fee Schedule" marked Exhibit "B" and attached to this Resolution is adopted as the rates for sewer service and connection fees to the municipal sewer system. SECTION 3 . The rates adopted on Exhibit "A" shall be increased to account for inflation annually on April 1st, based on the Consumers Price Index - All Urban Consumer Portland Index (CPI-U) July to July, provided that no other increases were implemented within the last twelve months. The City Administrator will provide the City Council with a review of the rate structure annually in the budget. SECTION 4 . The rates adopted on Exhibit "B" shall be increased to account for inflation annually on April 1st, based on the Engineering News Record Construction Cost Index (ENR Index) for Seattle, Washington. The current index is established at 5336, provided that no other increases were implemented within the last twelve months. SECTION 5 . Fifty percent of the sewer connection fees established herein for the development of qualified affordable housing under the City's affordable housing laws, shall be deferred until the transfer of ownership to an ineligible buyer occurs. Said connection fees shall be secured by a second mortgage acceptable to the City, bearing interest at not less than 5% per annum. Accrued interest and principal shall be due on the sale to an ineligible buyer. SECTION 6. Three copies of this Resolution and Exhibits "A" and "B" shall be maintained in the office of the City Recorder and shall be available for public inspection during regular business hours. SECTION: 7. This resolution is effective October 1, 1994. SECTION 8. Resolutions 94-03, 94-09 and 94-40 are repealed on the effective date of this Resolution. Resolution 94- Page 2 SECTION 9. The fees and charges listed on the attached exhibits are classified as not subject to the limits of Section ilb of Article XI of the Oregon Constitution (Ballot Measure No. 5) . This resolution was read by title only in accordance with Ashland Municipal Code §2.04. 090 duly PASSED and ADOPTED this day of , 1994. Nan E. Franklin, City Recorder SIGNED and APPROVED this day of , 1994. Catherine M. Golden, Mayor Reviewed as o form: C(A4 Paul Nolte, City Attorney EXHIBIT "A" CITY OF ASHLAND, OREGON SEWER RATE SCHEDULE RESOLUTION NO. 94-03 ADOPTED JANUARY 18, 1994 EFFECTIVE DATE APRIL 1, 1994 All sewer service provided by the City of Ashland will be in accordance with Chapter 14.08 of the Ashland Municipal Code. 1. SEWER RATES WITHIN THE CITY LIMITS Single Family Residential Monthly Service Charge $10.00 Quantity Charge $ 1.09/100 cf Quantity Charge is based on average winter water consumption in excess of 400 cubic feet (cf) per month. Winter consumption is defined as the average of water meter readings taken in the months of January, February and March. Annually on April 1 the bill will be adjusted based on the water consumption during the previous three months. Single family residential water accounts with no consumption during the months of January, February and March will be based at 700 cf. Multi-Family Residential Monthly Service Charge per Unit $10. 00 Quantity Charge $ 1.09/100 cf Quantity Charge is based on average winter water consumption in excess of 400 cubic feet per month per unit. Winter consumption is defined as the average of the water meter readings taken in the months of January, February and March. Multi-family residential accounts are all accounts in which more than one residential dwelling is attached to the same water service. Annually on April 1 the bill will be adjusted based on the water consumption during the previous three . months. Multi-family residential water accounts with no consumption during the months of January, February and March will be based at 300 cf. Commercial. Industrial and Governmental Monthly Service Charge $10.00 Quantity Charge $1.34/100 cf Quantity Charge is based on actual monthly water consumption. Mixed residential and commercial accounts will be billed as commercial. Continued on next page SEWER RATES EXHIBIT "A" PAGE 2 For commercial, industrial or governmental users where monthly water consumption is not measured through city water meters, the sewer rate will be established as follows: The annual water consumption will be determined by an estimate made by the Director of Finance who shall use water consumption records of similar users or water consumption records of past use, if available. The annual water consumption will be multiplied by the Quantity Charge set forth above and the product divided by twelve. The quotient will be added to the Monthly Service Charge set forth above. The sum shall be the monthly sewer rate for that user. This rate shall be effective beginning in the month after the rate is determined until the following July or until the rate schedule is amended by resolution of the council. At such time the Director shall redetermine the annual water consumption and compute the monthly sewer rate using the formula set forth above. Water consumption determined in this manner shall be lowered if the user can demonstrate through the use of a meter approved by the city that the user's actual consumption is less than the estimate. 2. ADJUSTMENTS AND EXEMPTIONS TO COMMERCIAL AND INDUSTRIAL SEWER RATES A. If a commercial, industrial or governmental user can demonstrate that the volume of sewage discharged by the user is less than 50% of the water consumed, the City Administrator may adjust the sewer user charge accordingly. Methodology for Special Cases for City Administrator 1. Greenhouses, Churches, and Schools (grades K-12) operating on a nine month school year. Monthly Service Charge $10. 00 Quantity Charge $ 1.34/100 cf Quantity Charge is based on average winter water consumption. Winter consumption is defined as the average of the meter readings taken in the months of January, February and March. Annually on April 1 the bill will be .adjusted based on the water consumption during the previous three months. 2 . Bed and Breakfasts and Ashland Parks Bathrooms Monthly Service Charge $10. 00 Quantity Charge $ 1.34/100 cf Quantity Charge is based on winter water consumption. Winter consumption is defined as the total of water meter readings taken in the months of January, February and March. Annually on April 1 the bill will be adjusted based on the water usage during the previous three months. SEWER RATES EXHIBIT "A" PAGE 3 B. Water sold through an irrigation meter is exempt from sewer user charge. 3. SEWER RATES OUTSIDE THE CITY LIMITS A. The sewer user charge shall apply to those sewer users permitted under Section 14 .08. 030 of the Ashland Municipal Code. B. The sewer rates for outside the City limits shall be two times the sewer charges for inside the City limits. Unmetered residential accounts will be calculated on an average winter usage of 700 cubic feet of water for single family residences, and 300 cubic feet per unit for multi- family residences. EXHIBIT "B" CITY OF ASHLAND, OREGON SEWER CONNECTION FEE SCHEDULE RESOLUTION NO. 94-09 RESOLUTION NO. 94- AMENDED SEPTEMBER 20, 1994 EFFECTIVE DATE OCTOBER 1, •1994 ANNOTATED TO SHOW DELETIONS AND ADDITIONS. DELETIONS ARE AND ADDITIONS ARE S.I:7ItTl81):. A. 4 inch lateral connection from trunk line to normal curb line $1,295. 00 B. 6 inch lateral connection from trunk line to normal curb line 1, 355.00 C. 8 inch lateral connection from trunk line to normal curb line 1, 375.00 D. 10 inch or larger lateral connection from trunk line to normal curb line COST E. Manhole maximum depth of 5 feet 1,690.00 1. Per additional foot of depth 50.00/foot F. 8 inch sanitary sewer line with one five foot manhole per 400 feet of 8 inch line 25.00/foot w"Gkiakng �?7 rS�wr �3a°akagA s ;.o.o<.,, ,..< ;. : >4. m trithouta f�ad�ng a blockage 'SN" : 5:� ;;: » >a���,3£ _ 50 0 4 o,.a.,,.,,,. ..,..,AS..n.„�,,, ...,. .L.o..v,wa....w<„ ..,.� �„>,. O:UILLkWnCOUNCE,\SEWER\SEWERM RESOLUTION NO. 94- A RESOLUTION AMENDING WATER CONNECTION FEES AND COMBINING WATER CONNECTION FEES AND WATER USE FEES INTO ONE RESOLUTION PURSUANT TO SECTION 14.04. 030 OF THE ASHLAND MUNICIPAL CODE AND REPEALING RESOLUTIONS 94-09 AND 94-44. THE MAYOR AND CITY COUNCIL OF THE CITY OF ASHLAND DO RESOLVE AS FOLLOWS: SECTION 1. The "Water Rate Schedule" marked Exhibit "A" and attached to this Resolution is adopted as the water rates for use and sale of water inside and outside the City limits from the municipal water system. SECTION 2. The "Water Rate Connection Fee Schedule" marked Exhibit "B" and attached to this Resolution is adopted as the rates for water service and connection fees from the municipal water system. SECTION 3 . The rates adopted on Exhibit "A" shall be increased to account for inflation annually on January 1st, based on the Consumers Price Index - All Urban Consumer Portland Index (CPI-U) July to July, provided that no other increases were implemented within the last twelve months. The City Administrator will provide the City Council with a review of the rate structure annually in the budget. SECTION 4. The rates adopted on Exhibit "B" shall be increased to account for inflation annually on April ist, based on the Engineering News Record Construction Cost Index (ENR Index) for Seattle, Washington. The current index is established at 5336, provided that no other increases were implemented within the last twelve months. SECTION 5 Fifty percent of the water connections fees established herein for the development of qualified affordable housing under the City's affordable housing laws, shall be deferred until the transfer of ownership to an ineligible buyers occurs. Said connection fees shall be secured by a second mortgage acceptable to the City bearing interest at not less than five (5%) per annum. Accrued interest and principal shall be due on the sale to an ineligible buyer. SECTION 6. Three copies of this Resolution and Exhibit-"A" and "B" shall be maintained in the office of the City Recorder and shall be available for public inspection during regular business hours. SECTION 7. This resolution is effective October 1, 1994. SECTION 8 . Resolution 94-09 and Resolution 94=44 are repealed on the effective date of this Resolution. Resolution 94- Page 2 SECTION 9. The fees and charges listed on the attached exhibits are classified as not subject to the limits of Section lib of Article XI of the Oregon Constitution (Ballot Measure No. 5) . This resolution was read by title only in accordance with Ashland Municipal Code §2 .04. 090 duly PASSED and ADOPTED this day of , 1994 . Nan E. Franklin, City Recorder SIGNED and APPROVED this day of , 1994 . Catherine M. Golden, Mayor Reviewed as to form: V[1 P'aul Nolte, City Attorney EXHIBIT "A" CITY OF ASHLAND, OREGON WATER RATE SCHEDULE RESOLUTION NO. 94-49 RESOLUTION NO. 94— ADOPTED JULY 5o 1994 EFFECTIVE DATE OCTOBER It 1994 Exhibit A-1 CITY OF ASHLAND, OREGON METERED SERVICE All water service provided by the City of Ashland will be in accordance with Chapter 14.04 of the Ashland Municipal Code. 1. WATER RATES WITHIN THE CITY LIMITS A. MONTHLY SERVICE CHARGE: The basic service charge applies to all metered water services and does not include any water consumption. 0.75 Inch Meter $ 8. 30/month 1 Inch Meter $ 16. 60/month 1.5 Inch Meter $ 23. 65/month 2 Inch Meter $ 31.15/month 3 Inch Meter $ 62.25/month 4 Inch Meter $ 99.60/month 6 Inch Meter. $ 186.75/month 8 Inch Meter $ 311.25/month B. WATER QUANTITY CHARGE: All customers will be charged the following rates per cubic feet of water used. Single Family Residential Consumption - 0 to 300 cf per month $1. 16 /ccf 300 to 1000 cf per month $1. 30 /ccf 1000 to 2500 cf per month $1.71 /ccf Over 2500 cf per month $2.16 /ccf Multi-Family Residential Consumption 0 to 300 cf per month $1. 16 /ccf 300 to 1000 cf per month $1.30 /ccf 1000 to 2500 cf per month $1.71 /ccf Over 2500 cf per, month $2. 16 /ccf Non Residential Consumption 0 to 50;-000 cf per month $1.32 /ccf Over 50,000 cf per month $1.37 /ccf Effective on or after October 1, 1994 EXHIBIT A-2 CITY OF ASHLAND, OREGON METERED SERVICE C. TID IRRIGATION WATER RATES: Unmetered Service $53 . 50/acre or portion of an acre Metered Service Base Service Charge Same as A, above Water Consumption $.21/ccf D. BULK WATER RATE: For water provided on a temporary basis through a bulk meter on a fire .hydrant the following charges apply: Deposit* $715.00 Basic Fee $90. 00/installation Cost of Water Same as Commercial * Deposit is refundable less basic fee, cost of water, and any damage to the City meter, valve, wrench and/or hydrant. E. FIRE PROTECTION SERVICE WATER RATE: This rate shall apply to all Fire Protection services or Fire Guards. The basic service charge will be equal to the minimum basic service charge. Water will be billed at commercial rates. 2 . RATES OUTSIDE THE CITY LIMITS All rates and charges for water service provided outside the City limits will be 1.5 times the rates for water service provided within the City limits. Effective on or after October 1. 1994 EXHIBIT "B" CITY OF ASHLAND, OREGON WATER CONNECTION FEE SCHEDULE RESOLUTION NO. 94-09 RESOLUTION NO. 94- AMENDED SEPTEMBER 20, 1994 EFFECTIVE DATE OCTOBER 11 1994 �r EXHIBIT B CITY OF ASHLAND, OREGON INSTALLATION, CONNECTION AND OTHER FEES Effective October 1, 1994 ANNOTATED TO SHOW DELETIONS AND ADDITIONS. DELETIONS ARE UN904WROU" AND ADDITIONS ARE SHItF}fD. ' A. 3/4 inch service connection from main line including meter $ 955.00 1. If owner/builder/contractor provides trench and backfill 222.00 B. 1 inch service connection from main line including meter 1,090.00 1. If owner/builder/contractor provides trench and backfill 300.00 C. 1 1/2 inch service connection from main line including meter 1,500.00 1. If owner/builder/contractor provides trench and backfill 630.00 D. 2 inch service connection from main line including meter 1,640.00 1. If owner/builder/contractor provide trench and backfill 820.00 E. 3 inch or larger service connection from main line COST F. 8 inch and one Fire Hydrant per 335 feet 45.00/foot G. First utility locate at an address No Charge Additional locates at same address 40.00 Pug ..g 4vt[AO.`»x a 3M•y qA Jz J....S. Jrw qw«'rc::...v.wr�:�: J,�'£`.•.w` :..q°O%ba�fO�'.;:•'•.,.?�:,..�"°, Once>n7Zmont�ls � t s� .�...»�;4 =».4,J.�^^"`, '"`4,n:.�...b�:».>�<.•.�"?•i�DC� e v�.qY•' ;,.:sh«..` i:: ':9:fi:sJ»?.<:x''�ea:a=.bn��.ak`�:i:�3>$'.��e�� .4.,x.,ra:"�fr� •'$::�<F<:r..:><$.A:. *,.:a�.:fr9"::z>u 4 3'•k>�ya. >i �itater AAetec 1~ield lest 4 w.. ;� _.� '� 30 0 �N,a1�r>M�zar`$�n�Ei 7"a;#it �#5 AG*A #�YYaiYr'FalPaVr 2ff4 J{X'4t1`3>aE 44�<4� s avkba���` `'F.. #KC�f rk go< NSx �YoJ tl4��Y�7�a,7� i�r'��SAC.litwdVpGUS 1tVrLiFhe fir.... f�ctE YnVV� Y.,4„P5$ $S Y' Lx .ti�4w 5kJ 5 ✓�'Q:`TT'dA�SSCt$`I� �Ytl 3>C Y3J„ ... J< JT'/.x:S>. M.S4C'::n:`:.vri .x:.>::.C�nI%n..yri::'.%..Tv.F.0%.>T.q:v,.:'.>J>:::vk.Y:>'\'<>4J>:..»>:v.t>'> ....0:JC.>C>:Jn`t.`J''. 4>'C'..C'vC'3'Ri.J':A.n....4w�.n�•( 3 mo» d an y'3 t .ra x>rs Syt fr$"rc aan S fr4��&roa fr � dci�65`fr^�.��x :A2>¢'S SC sx.> YJO o» >ooM >oo.of Jo of >i>oJ3JC s < oJ3o J ��stal�Gtrsfortt�c.��,���Zand�vatv_e;,�,.�e„•���,Y.���Att.,�r..;„����J��3���g„$wM��,�.��4�����'� . . 85.0; G:Yi11kw0%C0UnCittwatwVat6I 0-94 RESOLUTION NO._ A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ASHLAND AUTHORIZING ISSUANCE OF WATER REVENUE BONDS UNDER THE UNIFORM REVENUE BOND ACT: BE IT RESOLVED by the City Council of the City of Ashland that 1. Findings The City Council finds as follows: 1.1 Prior Authorization. The City has previously enacted Resolution No. 94-49, authorizing the issuance of not more than Three Million Eight Hundred Thousand Dollars in aggregate principal amount of water revenue bonds pursuant to Oregon's Uniform Revenue Bond Act(ORS 288.805 to 288.945). 1.2 Notice. Notice that the City authorized issuance of revenue bonds was published as provided - in the Uniform Revenue Bond Act. 1.3 Sale Permitted. When at least sixty (60) days have passed since the notice was published, if the City has not received petitions from enough people to require that question of issuing the bonds be placed on the ballot at the next legally available election date, the City will be authorized to sell the bonds described in Resolution No. 94-49. The City adopts this resolution to provide the terms under which those bonds, and future obligations having a lien on revenues of the Water System, may be sold and issued. 2. The Series 1994 Bonds 2.1 Sale Authorized. Pursuant to Oregon's Uniform Revenue Bond Act (ORS 288.805 to 288.945) the City Council hereby authorizes the sale and delivery of the City of Ashland, Oregon Water Revenue Bonds, Series 1994 (the "Series 1994 Bonds"). The Series 1994 Bonds may be sold only when the sale is permitted in accordance with Section 1.3, above. The aggregate principal amount of the Series 1994 Bonds shall not exceed Three Million Eight Hundred Thousand Dollars ($3,800,000). The Series 1994 Bonds shall be issued under the terms of a Trust Indenture, in substantially the form attached to this Resolution as Appendix A, with such changes as are permitted by this resolution. 2.2 Limitation on Payment. The Series 1994 Bonds shall be special obligations of the City, and shall be payable solely from the Net Revenues and amounts required to be deposited in the Revenue Bond Account and Revenue Bond Reserve Account as required and as provided by the Trust Indenture. In the Trust Indenture, the City will covenant with the owners of the Series 1994 Bonds regarding the rates which the City must charge in connection with its water system, and the manner in which the City must operate its water system. 2.3 Delegation. The City Administrator or the Director of Finance may, on behalf of the City and without further action by the Council: 2.3.1 Participate in the preparation of and authorize the distribution of the final official statement for the Series 1994 Bonds; 2.3.2 Prepare and publish a notice of sale for the Series 1994 Bonds and award the sale of the Series 1994 Bonds to the bidder offering the most favorable terms to City; 1 i 1 2.3.3 Make any revisions to the Trust Indenture and the covenants of the City contained in the Trust Indenture which the City Administrator or the Director of Finance determine are reasonable and are desirable to facilitate the sale of the Bonds, and execute and deliver the Trust Indenture on behalf of the City; 2.3.4 Issue; sell and deliver the Series 1994 Bonds, and execute and deliver any related certificates or documents which are reasonably required to carry out the purposes of this resolution. Considered and enacted by the City Council of the City of Ashland at.a regular meeting held on the 20th day of September, 1994. Mayor Attest: City Recorder 2 l A Memorandum OREGO ,. September 15, 1994 Honorable Mayor and Council ram: Brian L. Almquist, City Administr o n `5ubjett: Non-represented Employees and Retirement Issues I , As you know, Ballot Measure 8(sponsored by the same people who gave us Measure 5 and the new "son-of-Y' Measure)is also on the November ballot and will,if approved,prohibit the City from continuing to pick-up the employee's retirement contribution after January 1, 1995. This does not apply to employees who are covered by a collective bargaining agreement until such time as the agreement expires.The Act prohibits a new contract providing for a continuation of the pick-up or a wage increase to compensate employees for the loss of the pick- up. The City has contracts with five labor unions representing 82% of its employees. These contracts include the retirement pick-up provision and have expiration dates as follows: Teamsters (Police) 6-30-97 Electrical Workers 6-30-97 Clerical/Technical Workers 6-30-97 Laborers' 6-30-95 (6-30-97 Pending) Firefighters 6-30-96 Thus, even if the Measure were to pass, these employees will continue to have the pickup apply until the above expiration dates. It is proposed that each non-represented employee also have an employment agreement extending to June 30, 1997, so that a "level playing field" is created for all employees. 'there are 33 management, supervisory and clerical employees who are not covered by a union contract.. Secondly,it is certain that litigation on the constitutionality of this amendment will ensue, much like the recent lawsuit over the taxation of benefits of Federal retirees(which the retirees won,and the State is now faced with repayment plus interest).It would probably take two years before this litigation were to be settled,and it makes little sense for a city to adversely impact its non-represented employees while this litigation is in process. If the initiative is ultimately held by the courts to constitute an unconstitutional interference with contacts (either written or implied), then a city which has suspended the pickup could be faced with repayment, interest,and reimbursement for payroll tax liabilities. It is believed that all such legal questions will be resolved by June 30, 1997. Thus, all employees will have equal exposure should the courts rule to the contrary. RECOMMENDATION: It is requested that the City Administrator be authorized to sign an employment agreement with each non-represented employee for the period of October 1, 1994 to June 30, 1997. (r.EMpAgt.M=)