HomeMy WebLinkAbout1994-1004 Council Mtg PACKET Im ran : Any citizen attending Council meetings may speak on any item on the agenda, unless it is the
subject of a public hearing which has been closed. If you wish to speak, please fill out the Speaker
Request form located near the entrance to the Council Chambers. The Chair will recognize you and
inform you as to the amount of time allotted to you. The time granted will be dependent to some extent
on the nature of the item under discussion, the number of people who wish to be heard, and the length of
the agenda.
AGENDA FOR THE REGULAR MEETING
ASHLAND CITY COUNCIL
October 4, 1994
"REVISED"
I. PLEDGE OF ALLEGIANCE: 7:00 p.m., Civic Center Council Chambers
II. ROLL CALL
III. APPROVAL OF MINUTES: Regular Meeting of September 20, 1994.
IV. SPECIAL PRESENTATIONS & AWARDS:
1. 30-year service award to Water Department employee Tom Ramoss, Jr.
2. Proclamation of week of October 3-7 as "OSEA Classified School Employee Week."
3. Proclamation of week of October 9-15, 1994 as "National Fire Prevention Week."
4. Proclamation of October 1994 as "National Arts and Humanities Month."
V. CONSENT AGENDA:
1. Minutes of Boards, Commissions and Committees.
2. Monthly departmental reports - August, 1994.
3. Quarterly Financial Commentary for period ending June 30, 1994.
4. City Administrator's Monthly Report.
5. Authorization for Mayor and Recorder to sign three-year labor contract with International
Association of Firefighters.
6. Authorization for Mayor and Recorder to sign two-year labor contract with Construction
Laborers' Union.
7. Liquor license request from AM/PM Market, 2380 Highway 66 (Change of Ownership from
applicants Oren Hutchinson, Larry Holden and Patty Holden dba Three "H" Corporation).
VI. PUBLIC FORUM: Business from the audience not included on the agenda (limited to 3 minutes per
speaker and 15 minutes total).
VII. UNFINISHED BUSINESS:
1. Water status report by Director of Public Works.
2. Adoption of findings, conclusion and order on P.A. 94-081 to construct 114-unit retirement
facility located on the east side of North Main Street, opposite the Maple Street intersection.
d VIII. NEW AND MISCELLANEOUS BUSINESS:
1. Proposed amendments to various municipal code sections relating to discrimination based on
sexual orientation.
IX. ORDINANCES. RESOLUTIONS & CONTRACTS:
1. First reading by title only of "An Ordinance amending Section 18.08.300 and adopting
Chapter 18.94 of the AMC relating to home occupations."
2. First reading of "An Ordinance amending Section 4.24.030B of the AMC to increase the
minimum rent exemption from the transient occupancy tax to $15.00."
3. Reading by title only of "A Resolution authorizing an interfund loan for the Community
Development Block Grant Fund."
X. OTHER BUSINESS FROM COUNCIL MEMBERS
XL ADJOURNMENT
1
Imo n : Any citizen attending Council meetings may speak on any item on the agenda, unless it is the
subject of a public hearing which has been closed. If you wish to speak, please fill out the Speaker
Request form located near the entrance to the Council Chambers. The Chair will recognize you and
inform you as to the amount of time allotted to you. The time granted will be dependent to some extent
on the nature of the item under discussion, the number of people who wish to be heard, and the length of
the agenda.
AGENDA FOR THE REGULAR MEETING
ASHLAND CITY COUNCIL
October 4, 1994
I. PLEDGE F ALLEGIANCE: 7:00 p.m., Civic Center Council Chambers
II. ROLL CALL
III. APPROVAL OF MINUTES: egular Meeting of September 20, 1994.
IV. SPECIAL PRESENTATIONS & AWARDS:
1. 30-year service awards to Water\Department employee Tom Ramoss, Jr.
2. Proclamation of week of October 3-7 as "OSEA Classified School Employee Week." "
3. Proclamation of week of October 9-15, 1994 as "National Fire Prevention Week."
4. Proclamation of October 1994 as "National Arts and Humanities Month."
V. CONSENT AGENDA:
1. Minutes of Boards, Commissions and Committees.
2. Monthly departmental reports - August, 1994.
3. Quarterly Financial ICommentary for period ending June 30, 1994.
4. City Administrator's�Ivlonthly Report.
5. Authorization for Mad Recorder to sign three-year labor contract with International
Association of Firefight s.
6. Authorization for Mayor nd Recorder to sign two-year labor contract with Construction
Laborers' Union.
7. Liquor license request from A /PM Market, 2380 Highway 66 (Change of Ownership from
applicants Oren Hutchinson, Larq Holden and Patty Holden dba Three "H" Corporation).
VI. PUBLIC FORUM: Business from the audience not included on the agenda (limited to 3 minutes per
speaker and 15 minutes total).
VII. UNFINISHED BUSINESS:
1. Water status report by Director of Public Works.
VIII. NEW AND MISCELLANEOUS BUSINESS:
1. Proposed amendments to various municipal code sections relating to discrimination based on
sexual orientation.
IX. ORDINANCES. RESOLUTIONS & CONTRACTS:
LJ First reading by title only of "An Ordinance amending Section 18.08.300 and adopting
j Chapter 18.94 of the AMC relating to home occupations."
2. First reading of "An Ordinance amending Section 4.24.030B of the AMC to increase the
minimum rent exemption from the transient occupancy tax to $15.00."
' =ritat reading of"A g-fees fer-speeral dispa�"e^,ises
4. Reading by title only of "A Resolution authorizing an interfund loan for the Communit
Development Block Grant Fund."
X. OTHER BUSINESS FROM COUNCIL MEMBERS
XI. ADJOURNMENT
MINUTES FOR THE REGULAR MEETING
ASHLAND CITY COUNCIL
September 20, 1994 "
CALLED TO ORDER
Mayor Golden called the meeting to order at 7:00 p.m. in the Civic Center Council
Chambers.
ROLL CALL
Councillors Laws, Reid, Hauck, Acklin, Winthrop and Arnold were present..
APPROVAL OF NHNUTES
Minutes of the Regular Meeting of September 6; 1994 were accepted as presented. Minutes
of the Special Meeting of September 7, 1994 were accepted with the following corrections:
Public Hearings; 1st vote was reversed; should reflect: Roll call vote: Laws, Reid,
Hauck, Acklin, Arnold YES; Winthrop NO and motion vote to uphold appeal and deny
variance should reflect Motion failed.
SPECIAL PRESENTATIONS & AWARDS
1. Presentation of award by PFLAG for City's acknowledgement of alternative
lifestyles regarding homosexual/lesbian population.
Gerald Garland, representing PFLAG, spoke for his wife, Cherie, President of PFLAG.
PFLAG is appreciative of the continuing efforts of the City Council to affirm the rights of
everyone.
CONSENT AGENDA
1. Minutes of Boards, Commissions and Committees.
2. Monthly departmental reports - August, 1994.
3. National Historic Register nomination of historic cemeteries of Ashland to the
National Register of Historic Places approved by the Historic Commission.
4. Approval of liquor license application for Tim Keller and Dana Heard dba as
The Firefly Restaurant, an establishment located at 15 North First Street.
Councillors Hauck/Laws m/s approval of Consent Agenda. Voice vote all AYES. Motion
passed.
PUBLIC FORUM: Business from the audience not included on the agenda (limited to 3
minutes per speaker and 15 minutes total).
Joe M. Smith, 1281 Ashland Mine Road, said he was appearing as a discouraged citizen with
the City Administration. Mr. Smith was upset that he was unable to obtain an appointment
with the Director of Community Development to discuss 2 issues. He was upset that sewer
(r:Minutw\9-2094.niW Pg. (
and water hookups were allowed at 861 Fox Street and because they were outside City
Limits they were not subject to the same.water curtailment measures that he had to follow.
Mayor Golden asked Mr. Smith to contact Community Development again. City
Administrator Almquist will review hookups at 861 Fox Street and report to Council.
Robert Spira, 392 Taylor, asked if the Agenda for this meeting had been published. He
wanted to speak on the ambulance fee issue which was not on tonight's Agenda. Councillor
Hauck stated that it was published in the Daily Tidings.
UNFINISHED BUSINESS
1. Request by Mayor Golden for City Council to take a position opposing Ballot
Measure 13; amending constitution to prohibit governments from approving or
creating classifications based on homosexuality.
Councillors Arnold/Hauck m/s approval of Resolution. Councillor Winthrop requested
Sections B and F be removed from the suggested Resolution. Voice vote: Laws, Reid,
Hauck, Acklin, Arnold YES; Winthrop, NO. Motion passed. Mayor Golden asked that
the record reflect Councillor Winthrop's approval of the motion except for Recitals B and F
which he thinks may inflame the issue being considered by Measure 13.
2. Request by Councillor Reid to discuss moratorium on water connections outside
the City Limits.
Councillors Reid/Hauck m/s that Council enact a moratorium on water connections
outside the City Limits until rescinded by Council to allow further study of the water
needs of the City. Voice vote: Laws, Reid, Hauck, Winthrop, Arnold YES; Acklin NO.
Motion passed.
ORDINANCES. RESOLUTIONS & CONTRACTS
1. Second reading by title only of "An Ordinance amending Section 4.18.020 of the
Ashland Municipal Code relative to filing fees for vacation of public property."
Councillors Hauck/Arnold m/s approval of Ordinance 2742. Roll call vote: Laws, Reid,
Hauck, Acklin, Winthrop, Arnold YES. Motion passed.
2. Second reading by title only of "An Ordinance amending Section 10.64.010 of the
Ashland Municipal Code relative to obstructing sidewalks and passageways."
Councillors Laws/Reid m/s adoption of Ordinance 2743. Roll call vote: Laws, Reid,
Acklin, Winthrop YES; Hauck, Arnold NO. Motion passed.
(r:Minutu\9-20.94.01in)pg.2
3. First reading by title only of "An Ordinance amending Section 18.08.300 and
adopting Chapter 18.94 of the Ashland Municipal Code relating to home
occupations."
City Attorney read amendments to Council. Council requested information be presented in
packet for October 4 meeting.
4. Reading by title only of "A Resolution amending sewer connection fees and
combining sewer connection fees and sewer use fees into one resolution pursuant
to Section 14.08.035 of the Ashland Municipal Code and repealing Resolutions
94-03, and 94-09 and 94-40."
Councillors Winthrop/Hauck m/s adoption of Resolution 94-59. Roll call vote: Laws,
Reid, Hauck, Acklin, Winthrop, Arnold YES. Motion passed.
5. Reading by title only of "A Resolution amending water connection fees and
combining water connection fees and water use fees into one resolution pursuant
to Section 14.04.030 of the Ashland Municipal Code and repealing Resolutions
94-09 and 94-44."
Councillors Hauck/Winthrop m/s adoption of Resolution 94-60. Roll call vote: Laws,
Reid, Hauck, Acklin, Winthrop, Arnold YES. Motion passed.
6. Reading by title only of "A Resolution authorizing issuance of water revenue
bonds under the uniform revenue bond act."
Finance Director Jill Turner reviewed Resolution. Councillors Acklin/Hauck m/s adoption
of Resolution 94-61. Roll call vote: Laws, Reid, Hauck, Acklin, Winthrop, Arnold
YES. Motion passed.
7. Authorization from City Administrator to sign agreements with non-represented
employees to continue PERS pick-up through June 30, 1997.
Councillor Laws abstained from voting and participating in any discussion due to an
economic conflict of interest.
Councillors Hauck/Acklin m/s approval of authorization. Roll call vote: Reid, Hauck,
Acklin, Winthrop, Arnold YES. Motion passed.
OTHER BUSINESS FROM COUNCIL MEMBERS
Susan Reid reported on her attendance at the Pioneering Oregon's Future conference.
Councillors Hauck and Winthrop also attended. Mayor Golden participated in the
(rtdinutea\9-2094."tiN pg.3
t'i
presentation. Councillor Reid stated a speaker at the conference referred to her city's
investing in local investments rather than in banks that invest in international investments.
ADJOURNMENT
Meeting was adjourned at 8:20 p.m.
Russell E. Chadick, Acting Recorder Catherine M. Golden, Mayor
(r:MinmcsW-20.94.n in)pg.4
1 .
Tom Ramoss
Tom has served in the Water Quality Division for the past thirty years. During this period
he has participated in many improvements projects and maintenance to the water and
sewer systems of this community. To this end Tom has dedicated his fife.
Unlike many professions where the work done is visible, most of the work performed by
Tom is invisible, because it is buried. It is part of "Underground Ashland" that brings
water to, and used water away from our homes and businesses. Tom has served long
and faithful in his job performance.
There have been the additional projects accomplished that went beyond the normal work
scene, such as what occurred during the flood of 1974. Tom was in charge of a crew
that had been sent to Reeder Reservoir to build a log boom in back of Hosler Dam. The
purpose of the boom was to keep the floodgates free of ice. This work was done without
benefit of Gear skies or a sunny day. It was accomplished in the middle of a very black
stormy night, with high winds blowing through the trees at the job site. Knowing the
importance of keeping the floodgates free of ice, Tom kept his crew together and working
until the boom was constructed.
Another capacity that Tom has served in, is that of the "Water Duty Man". Over the years,
Tom has stood duty for one week periods, anywhere from once every four weeks, to
once every seven weeks. The "Duty Man" is the guy that gets the customer assistance
call late at night, early in the morning, or on a Holiday. He is the guy that gets up, gets
dressed, de-ices his duty truck, and responds to that call for assistance. This is the same
guy that leaves his family's holiday dinner to help others. Tom has acted in this capacity
for twenty-eight years. One of the things Tom would tell you about this duty, is that the
time between duty weeks goes much faster than the duty week itself.
All in all, the past thirty years of service by Tom, represents a commitment of dedication,
loyalty, and sacrifice, to the community and the City in which he serves.
l y.�$'ii:�f,6.1+Irr?^�i./;." ��•^:+.{.''c',.,.°i.4;�:'d�ifp��"�a ,(°�:iila''" :ati�H" .:� ��.gapr... .�-r.}:..:.,ca;r .;�iia��r' :iii:;;fc:. ;�g. .y. ,rt
?a v'r ;�Y � x nn► r ^�11I ...1 G'/i a's , !._., n..dy,.j I f its mss.
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WHEREAS, the effective education of the youth of our community is �,-
� r° dependent upon their environment and the total efforts of all members of the
`•'_== ''q education system; and
WHEREAS, classified school employees work directly with all children.
The are the school
��- y personnel responsible for the transportation and nutrition ,a=_
<• 4 _ of our children, the maintenance of school property, and they are the clerical
workers and educational assistants; and i, >
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fql WHEREAS, the classified school employees have faithfully provided these rwl'
;fri> services for students, teaching and administrative staff; and
WHEREAS, it is proper that all citizens join with me in saluting the ??� =
3i'
dedicated men and women who are classified school employees in our °.Tsi;g
ft ,, community; =F.
zI
{!'! NOW, THEREFORE, as Mayor of the City of Ashland, do hereby proclaim
the week of October 3 through 7, 1994 as
"OSEA CLASSIFIED SCHOOL EMPLOYEES WEEK" r a�
r-
�.•�d1u'F�'
-- in recognition of the vital services these school personnel have provided for
Ia,li ia`'
+f the educational structure of our community.
'Ny
Dated this 4th day of October, 1994.
Nan E. Franklin, Recorder
„MI, Catherine M. Golden, Mayor
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ly"��� •y�: u{'�`Nq� .A. y G�ly n� ! -�`b� ! �i'� it "'/ 1�V ati4. „ �
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WHEREAS, fire deaths due to smoke inhalation outnumber fire deaths due to bums by more ;•,-
< " than two to one; andi',r�i;>+
WHEREAS, smoke detectors are our first line of defense against fire; and
p�l�i�1r:
7,)
II research shows that t having a smoke detector cuts our risk of dying in a fire
alsl7i�h, ; -
il':ee;=�1 nearly In half: and I�• {i,ilea
WHEREAS, even though 90% of U.S. homes have at least one smoke detector, estimates ,y¢, '.
show that about one-third of all homes that have fires have smoke detectors that are not
, usually because of dead
working Y or missing batteries: and iE,s�-c;�
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WHEREAS, the National Fire Alarm Code requires smoke detectors outside each sleeping
l lilll' ✓u area and on each level of the home and recommends testing smoke detectors at least once aay 1.
month; and
WHEREAS, a smoke detector that isn't working can't protect us from deadly smoke and fire.
:.. t "Test Your Detector for Life" is an important message to communicate to our community; and !-101 .
I
WHEREAS, the fire service of the Ashland Fire Department is dedicated to the safety of life <t:;
and property from the devastating effects of fire; and 1h�%((it;
.�=:yr�>" �`➢;Mrs
WHEREAS, those members of the fire service are joined by other concerned citizens of thisi%
f<" city, as well as business, schools, service clubs, and organizations in their fire safety efforts;
.., and g Y ,
WHEREAS, the local efforts of the fire service are supported b the activities of organizations
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such as the American Bum Association, the American Red Cross, the Congressional Fire 11}lt;t
Services Institute, the Fire Marshals Association of North America, the International
:r a=cam -
iSari�
Association of Arson Investigators, the International Association of Fire Chiefs, the
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International Association of Fire Fighters, the International Association of Black Professional
Fire Fighters, the National Association of State Fire Marshals, the National Fire Protection
Association, the National volunteer Fire Council, and the United States Fire Administration. -2.<:
Air
NOW, THEREFORE, 1, Catherine Golden, Mayor of the City of Ashland, do hereby!}"}"'
ilEl) proclaim the week of October 9-15, 1994, as: 4d{ii1(`
`t NATIONAL FIRE PREVENTION WEEK _
and call upon the people of Ashland to participate in fire prevention activities at home, work
and school, and to remember, as the 1994 National Fire Prevention Week suggests: "TEST ;rte it
YOUR DETECTOR FOR LIFE!"
Dated this 4th day of October, 1994
-4,IDkta, Nan E. Franklin, Recorder Catherine M. Golden, Mayor
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WHEREAS, the arts and humanities affect every aspect of life in America ,1,•
today including the economy, social problem solvin g, Job creation, education, ro,'
�r creativity and community liveability; and
> WHEREAS a coalition of 42 national arts and humanities organizations
representing over 23,000 cultural organizations has formed the National
Cultural Alliance to develop a multi-year public awareness campaign on the
•_ 4:., availability and importance of the humanities and arts to all Americans; and
WHEREAS, the campaign and its theme, "The Arts and Humanities: There is
something in it for you", will be introduced to the public in the Fall of 1994;
and
WHEREAS, the nation's 23,000 cultural organizations, the National°
r Endowment for the Arts, the National Endowment for the Humanities, the rry
F -
nation's 3,800 local arts agencies, the arts and the humanities councils of the
�t'll 50 states and U.S. jurisdictions, and the President of the United States will be
rt;! encouraged to participate in this celebration and in the public awareness I
campaign; and l
<r'r WHEREAS, the month of October has been designated as National Arts and *S'
Humanities Month;
(lflC' NOW, THEREFORE, I, Catherine M. Golden, Mayor of Ashland, do hereby t j ;
> °'! declare October, 1994 as:
L
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='='r National Arts and Humanities Monthz ;='
-M -<
;tip'•°'I and urge Ashland residents to participate in and to celebrate the cultural riches
our city has to offer. r
t `i Dated this 4th day of October, 1994. .
fR
I t :-Pie L3`
=� ` Catherine M. Golden, Mayor
rta" Nan E. Franklin, Recorder o
1!,114
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ASHLAND HISTORIC COMMISSION
Minutes
September 7, 1994
CALL TO ORDER
The meeting was called to order by Chairperson Jim Lewis at 7:40 p.m. Members present
were Terry Skibby, H.L. Wood, Larry Cardinale, Jim Lewis, Bill Harriff, Chloe Winston,
Steve Ennis and Keith Chambers. Also present were Associate Planner Mark Knox and
Secretary Sonja Akerman. Casey Mitchell was absent.
APPROVAL OF MINUTES
Wood moved and Chambers seconded to approve the Minutes of the August 3, 1994
meeting as submitted. The motion passed unanimously.
STAFF REPORTS
PA 94-109
Conditional Use Permit
774 "C" Street
Myrtle Franklin
Knox explained this application is for the conversion of a 416 square foot garage into a one-
unit traveller's accommodation, which is allowed in the R-2 zone. Philip Lang called this
action up for a public hearing because of the negative impacts this would have on the
neighborhood. Staff disagrees with this because it is in conformance with the relevant
Comprehensive Plan policies. The applicant plans to add a porch to the garage, of which
the details and trim will match the existing house and its new porch. Knox noted the
applicant is sensitive to her neighbors, as the added parking space will utilize cement tire
areas mixed with brick and grass. Staff feels there will be less impact on the area than an
apartment and will, in fact, benefit the immediate area.
Skibby asked the distance of the cottage to the fence. Knox said it is ten feet, but it could
be as close as three feet. Lewis asked if a rental unit would be permitted outright. Knox
acknowledged it would.
Skibby noted the applicant had been to the Review Board to get ideas for the house and
cottage. He then asked about the garden area and the curb cut not being used on "C"
Street. Myrtle Franklin related she has no intention of making another driveway. Skibby
asked that this be made a condition.
Franklin clarified for Wood she will be living in the existing house, will be improving the
existing driveway for herself, and will use brick and grass for the new parking space.
Philip Lang, 758 "B" Street, stated he had been coming to Ashland since 1982, has lived here
since 1992, and that he and his partner own 13 properties in the Railroad District. He
emphasized the need for a plan to protect and restore the Railroad District. Only two
property owners (including himself) were at the workshop in August. If the Planning
Commission continues to approve Conditional Use Permits in the Railroad District, there
won't be much left. He feels the City needs to start on a plan for the Railroad District now.
He also believes there should be no more transient accommodations approved and no more
daytime only uses approved. One by one, Conditional Use Permits are destroying the
neighborhood. Lang then said a B & B is not less disruptive than an apartment, and
wondered where Staff obtained the data claiming more complaints are received regarding
multi-family residences. Also, he does not agree mixed use encourages upgrading of the
property, as a conversion to a day use leaves structures dead at night. The City needs to
stop doing this and have a plan for the Railroad District.
Wood expressed the necessity to address the existing criteria, explaining the City is currently
beginning work on a plan for the Railroad District. While he appreciates Lang's comments,
the Commission needs to deal with what exists. Lang stated he refutes the criteria.
Ennis said he does not disagree with Lang, but the need is to focus on what the current
ordinances say. Chambers declared he also got the points Lang made but he should
continue to address them in the correct form, as it is not right to attack or fight this small
project. This is something the Commission faces at every meeting and he agreed the City
needs a plan. Lewis added Lang does have allies and stated the Commission began working
on some of these same points two years ago; however, in his opinion, a traveller's
accommodation is a residential use, whereby it is relatively easy to go back and forth.
Knox interjected the Cities of Ashland and Jacksonville have received a joint grant from the
Oregon Department of Transportation (ODOT) to look at the Historic Districts. The goal
is to reduce the number of trips generated within these districts. Requests for Proposals
have been sent out, and by September 30, citizen involvement meetings should begin. He
also noted SHPO has money available to address the Landmarks List and address the
guidelines. Staff agrees there have been changes in the Railroad District. This is not to say
the district will change in the direction Lang is advocating however because ODOT
encourages mixed uses.
Lang said he feels strongly the City needs a plan that involves everyone. He then inquired
if the City knows if all conditions placed on Conditional Use Permits are being met. Knox
replied Staff will respond when a complaint is received.
Chambers recommended Lang and neighbors lobby the City Council. Ennis informed Lang
the subcommittee that worked on proposed changes for the Railroad District to limit
commercial growth came to a standstill when he was told the starting point would be public
hearings and neighborhood input. Lewis maintained many people in the Railroad District
will show up for meetings involving their neighborhood.
Ashland Historic Commission
Minutes
September 7, 1994 Page 2
With a motion by Winston and second by Skibby, it was unanimously agreed to recommend
approval of this action to the Planning Commission with the condition the extra curb cut on
"C" Street not be used as previously noted plus the three Staff recommended conditions.
PROPOSED HOUSE AT 228 "B" STREET
John Ferguson, owner of the Pelton House and Carriage House located at 228 "B" Street,
and designer Dave Fisse met with the Commission to discuss the design of the proposed
house to be located in the far left corner of the property. The house will be the living area
for the Ferguson family. Ferguson said he has been negotiating with SHPO for the last six
to eight weeks, and an agreement has finally been reached. He explained the ridge line will
be the same as the Pelton House. When asked about the existing parking area, Fisse
responded the area is 24 feet deep now, but it only needs to be 18 feet. Ferguson verified
only four feet of the parking area will be lost.
Skibby said he was under the impression the new structure would be similar to the Carriage
House. Ferguson replied it is still similar, but his family has lived there and it is too small.
In operating a B & B in the Pelton House, his family needs its own space. Skibby stated
the proposed structure is too large.
Ferguson explained he has had his plans at SHPO for six to eight weeks already and has
gone to a lot of expense with the plans which have been submitted for review. The footprint
of the new house is 24' x 26'. He is not taking out any trees and is trying to preserve as
much grass area as possible. He said it would be more of an impact if it were one story and
spread out on the site.
Skibby asked Fisse if SHPO was aware of the Historic Commission concerns regarding scale.
Fisse replied he had faxed these concerns. Harriff inquired if the elevations presented were
dictated by SHPO design concerns. Fisse answered they were.
Knox stated when he first spoke with James Hamrick, Deputy Director of SHPO, he
indicated the structure should not be higher than a story and a half. He has also spoken
with Henry Kunowski at SHPO who has been working on this project. Kunowski indicated
he is still open for design changes, especially if it will help preserve the resources on the
property. Knox also explained that according to Ashland's ordinances, the proposed
structure is considered three stories (due to its two story stature and 12 x 12 roof pitch with
dormers) and would not be allowed.
Harriff asked if Ferguson could live with a smaller pitch roof. Ferguson said he could and
he had already talked with Kunowski about it.
Ennis asserted the proposed house is too massive - too narrow and too tall. Given the
proximity of the Pelton House, it will be a distraction. Chambers suggested a smaller
footprint and lower roof. Lewis stated even if the house was a story and a half, dormers can
still be utilized. Ennis and Lewis agreed the roof should be decreased by four feet, then
Ashland Historic Commission
Minutes
September 7, 1994 Page 3
Ennis remarked if the footprint was 24' x 36', the impact would be reduced. Ferguson
agreed to reduce the roof pitch by four feet.
Skibby asked for a scale drawing of the Pelton House and Carriage House with the one
proposed. Harriff stated he would also like to see elevations with the roof height down.
Lewis proposed the base be increased, and the upper story with the dormer be reduced in
order to retain the same square footage. Ennis stated he personally could not vote for
approval if only the roof pitch were dropped by four feet.
Knox stated SHPO is concerned with massing down and keeping structures compatible.
Ferguson agreed to-go a story and a half. Harriff added he could accept smaller proportions
in the windows to reduce the height. He again stated he would like to see elevations of
what they are willing to do.
Skibby noted the lines of the Pelton House are broken up and this might help with the
design of the proposed house also. Lewis stated the Historic Commission, SHPO, and
Building Department do not always agree, but there is a need to make them all happy. He
also said the utility of the third floor windows seem wasteful. The Site Design and Use
Standards require a certain rhythm, and there are other ways to get 1,200 square feet of
living space than what has been proposed.
The Commission agreed it would like to see elevations of the proposed house with perhaps
more than one option. The elevations should also include at least an outline of the Pelton
House and the Carriage House. Knox said sketches should be turned in rather than
computer generated drawings, as sketches will give more dimension to the project.
Fisse requested a response to his rendition using a lowered roof and widow's walk.
Chambers replied the north elevation looked OK, but he didn't like the other sides with the
flat part.
Cardinale commented it would help to get the height down so it is not competing with the
Pelton House.
Ferguson and Fisse will come to the Review Board on September 15th.
(Winston left at this time - 8:55 p.m.)
BUILDING PERMITS
Permits reviewed by members of the Historic Commission and issued during the month of
August follow:
75 Dewey Street Andy Burt Roof Deck
200 Meade Street William & Roxann Jones Remodel/Addition
266 Fifth Street Mary Krystine Porch Remodel
Ashland Historic Commission
Minutes
September 7, 1994 Page 4
234 North First Street James Little Garage Foundation
83 Granite Street Narcissa Kelley Remodel/Addition
83 Granite Street Narcissa Kelley New Guest Studio
151 Nursery Street Bob Meiser Reroof Garage
137 Seventh Street Dale Rooklyn Swimming Pool
549 "B" Street Ashland Property Management Exterior Staircase
255 "A' Street Ashland Insurance Office/Apartment
24 Dewey Street Donald Murray SFR
130 Fourth Street Melanie Mindlin Addition
101 East Main Street The Clay Angel Sign
440 East Main Street Astro Oil Company Sign
REVIEW BOARD
Following is the schedule (until the next meeting) for the Review Board, which meets every
Thursday at least from 3:00 to 3:30 p.m. in the Planning Department:
September 8 Skibby and Lewis
September 15 Skibby, Chambers, Lewis and Cardinale
September 22 Skibby, Wood and Cardinale
September 29 Skibby and Cardinale
OLD BUSINESS
Railroad District Development
Philip Lang's comments were discussed with regard to Conditional Use Permits in the
Railroad District. All agreed it would be best to start with neighborhood meetings.
Goals
Results of the ranking will be discussed at next month's meeting.
NEW BUSINESS
Siskiyou Boulevard Changes
Skibby reported a representative from ODOT will be in Ashland next week to get input
regarding an environmental impact study of the Boulevard, including impact on the Historic
District. The representative needs a list of Historic Commission concerns. He explained
the actual plan has not been devised yet, but ODOT will take all the information gained
from meetings which have been held and draw up a plan to present to the City Council.
Ashland Historic Commission
Minutes
September 7, 1994 Page 5
It was agreed to have Skibby represent the Commission next week. The main concern is
that the Commission be able to review the final plan because of the importance of Siskiyou
Boulevard.
National Register Nomination of Ashland Cemeteries
Chambers moved and Harriff seconded to advise the City Council to recommend the State
Historic Preservation Office accept the City's nomination of the historic cemeteries of
Ashland. The motion passed unanimously.
ADJOURNMENT
It was the unanimous decision of the Commission to adjourn the meeting at 9:50 p.m.
Ashland Historic Commission
Minutes
September 7, 1994 Page 6
CITY OF ASHLAND
PARKS AND RECREATION COMMISSION
REGULAR MEETING
MINUTES
August 30, 1994 Chair Alsing called the meeting to order at 7:00 p.m. at the
department office, 340 S. Pioneer Street.
ATTENDANCE:
Present Pat Adams, Al Alsing, Teri Coppedge, Laurie MacGraw, Bob
Malone, Ken Mickelsen.
Absent None
I. ADDITIONS OR DELETIONS TO THE AGENDA
Commissioner MacGraw asked to place a request from the Masters Swim Program under
Old Business.
H. APPROVAL OF MINUTES
A. Special Meeting - July 18, 1994
Commissioner Adams made a motion to approve the minutes.of the Special Meeting
of July 18, 1994 as written. Commissioner MacGraw seconded.
The vote was: 5 yes - 0 no
B. Regular Meeting - July 25, 1994
Commissioner Adams made a motion to approve the minutes of the Regular Meeting
of July 25, 1994 as written. Commissioner Coppedge seconded.
The vote was: 5 yes - 0 no
III. BILLS AND FINANCES
A. 'Approval of previous month's disbursements
Commissioner Adams made a motion to approve the previous month's disbursements
as indicated by Payables checks #9504 through #9624 in the amount of$83,381.91
and Payroll checks #7327 through #7448 in the amount of$48,788.89.
Commissioner MacGraw seconded. .
The vote was: 5 yes - 0 no
B. GFOA Certificate of Achievement
Director Mickelsen reported that the Commission had been awarded the GFOA's
Certificate of Achievement for Excellence in Financial Reporting for the 1992-93
fiscal year. It is the sixth consecutive year that the Commission has received this
award, the highest form of recognition in the area of governmental accounting and
financial reporting. Commissioner's thanked staff for the excellent work it does to
enable the Commission to receive such an award.
1
Regular Meeting - August 30, 1994 Page 2
Ashland Parks and Recreation Commission
IV. AUDIENCE PARTICIPATION ON THE AGENDA None
V. AUDIENCE PARTICIPATION NOT ON THE AGENDA . None
VI. OLD BUSINESS
A. Review of temporary noise rule for parks
Commissioners reviewed information received over the last six weeks as to the
effectiveness of the temporary noise rule for parks, particularly Lithia Park. The
Commission also reviewed a memorandum from the Ashland Police Department dated
August 17 in which the Police Department stated its position that enforcing"distance -
decibel" standards were not practical, and, therefore, if the Commission chose to keep the.
"distance - decibel" rule, that the Police Department would handle such calls on a low
priority basis and would use city Ordinance 9.08.170 rather than the decibel rule. Director
Mickelsen said that the Police Department would much prefer setting limits for noise with
time frames rather than decibel readings. '
In discussion, Commissioner Malone commented that, as a Granite Street resident, that he
had not heard of any problems from drumming over the last few weeks when the noise
rule has been in effect. He said that the rule appears to be working and would not be in
favor of doing away with it because the Police Department felt that it would be difficult to
enforce. He inquired as to whether or not the department had received any complaints
from either park users or park neighbors since the temporary rule had been in effect.
Only one complaint had been received at the department office. Commissioner Adams
indicated that she had received two telephone calls. Chair Alsing opened discussion to
audience participation.
Arthur Anderson (13 N. Main, Ashland) indicated that he believed the current rule had
worked well considering the fact that there had been very few complaints. He suggested
that the Commission essentially keep the current rule except open it up to seven days a
week during the hours stipulated.
Larry Bressler (152 Strawberry Lane, Ashland) said that since the new trial period had
been put into effect that he had not noticed any particular problem with drumming in the
park. He suggested that drumming should be restricted to days and hours so that a person
would not have to be subjected to the sound at all hours.
Pam Vellutini (180 Patrick Lane) indicated that she felt that in order to keep some•
solitude in Lithia Park that drumming could be restricted to certain spots so that it did not
occur throughout the park.
Regular Meeting.- August 30, 1994 Page 3
Ashland Parks and Recreation Commission
F
Review of noise rule coNTmu®
In discussion among the Commissioners, Commissioner Adams indicated that she believed
that the sound from percussion instruments carried much more distinctly than other kinds
of musical instruments and that she did not believe it would be discriminatory to restrict
the use of percussion instruments without including all musical instruments. She said that
her first preference would be to set a radius whereby percussion type sounds would not be
heard at all. There was no consensus among other Commissioners supporting that
suggestion. Commissioner Malone indicated that he would prefer to keep the decibel -
distance standard because it has worked successfully during the trial period for both park
users and park neighbors. Commissioner MacGraw concurred. Commissioners Alsing
and Adams indicated that in their opinions, even though percussion instruments could be
played within the 60 dB at 100 feet limitation that because of the nature of the sound it
could still be heard distinctly and it could be irritating in a park environment.
Commissioner Malone indicated that his experience was different.
MonoN Commissioner Adams made a motion to adopt the existing temporary rule changing it to
pertain to percussion instruments only and to the hours of between 3:00 p.m. to 5:00 p.m.
Commissioner Coppedge seconded.
In discussion, Commissioner Malohe indicated that he did not believe that the days and
hours needed to be restricted as long as the decibel - distance standard was in effect. He
believed that keeping the sound to that level was sufficient to keep others from being
disturbed by the activity.
The vote was: 3 yes - 2 no (Malone, MacGra\v)
B. Commissioner MacGraw - discussion on dons
Commissioner MacGraw said that she had been considering a couple of locations
within the park system which could possibly be open to dogs. She said that at this time,
for a two month trial period, she would recommend that dogs be allowed on leashes at the
Water Street park site. She also said that she had been considering allowing dogs on the
Wade portion of the city's Greenway Park property. Referring to the Commission's plans
to develop a park node along the Greenway which would include such amenities as a
restroom and picnic tables, she suggested that the Commission might consider creating a
fenced area in which dogs and their owners could play off leash. Prior to development of
the area, she suggested that the department might mow an area which would provide a
temporary place for dogs and their owners to play.
In discussion it was determined that the mowing of an area at the Greenway site would
not be taking place until after fire hazard restrictions are lifted. Commissioner Adams
indicated that she would not be opposed to Commissioner MacGraw's recommendation on
a trail basis which would give the Commission an idea as to how much the areas would be
used and how well the concept would work. Referring to liability concerns,
Commissioner Coppedge indicated that she had some concern about dogs running loose
even in a fenced area.
i
Regular Meeting - August 30, 1994 Page 4
Ashland Parks and Recreation Commission
Discussion on dogs coNnNum
MOTION After some further discussion, Commissioner MacGraw made to'a motion to allow dog
owners to bring their dogs to the Wade property at the Greenway park site off leash for a
two month trial period beginning after the department mows an open area. Commissioner
Adams seconded.
The vote was: 4 yes - 1 no (Coppedge)
MOTION Commissioner MacGraw made a motion to allow dogs on leash at the Water Street park ,
site for a two month trial period with the stipulation that dog owners clean up any
droppings left by their dogs. Commissioner Adams seconded.
The vote was: 5 yes - 0 no
C. •Masters Swim Program
Commissioner MacGraw said that she had been contacted again.by the Masters Swim
Program requesting that they be allowed to continue to use the Meyer Pool for their early
morning program until the SOSC pool opens for the fall. Director Mickelsen explained
that in previous years the program had'received permission to use the pool in this manner
paying the department at the same rate as lap swimmers.
MOTION After brief discussion, Commissioner Adams made a motion to allow the Masters Swim
Program to use the Meyer Pool until the SOSC pool opens for fall as in previous years.
Commissioner Coppedge seconded.
The vote was: 5.yes - 0 no
VII. NEW BUSINESS
A. Authorization to request for proposals for architectural services
Director Mickelsen requested authorization to send out Requests for Proposals for
architectural services for design of N. Mountain Park. In discussion it was determined
that the Commission would be seeking a registered landscape architect to assist in
developing an overall master plan for design of the park and recommendations for stages
of development.
MOUGN Commissioner Malone made a motion authorizing requesting proposals for architectural
services for N. Mountain Park. Commissioner Coppedge seconded.
The vote was: 5 yes - 0 no
VIII. CORRESPONDENCE, COMMUNICATIONS; DIRECTOR'S REPORT None
IX. ITEMS FROM COMMISSIONERS
In discussion of the development of Railroad District Park, Commissioners asked about the
progress of the Historic Commission on plans for the "historic" area in the park. Director
Mickelsen said staff would inquire.
t'
Regular Meeting —August 30, 1994 Page 5
Ashland Parks and Recreation Commission
ITEMS FROM COMMISSIONERS comm4um
With the dedication of Siskiyou Mountain Park, Commissioners briefly discussed
developing priorities for management and use of the area. Further discussion was set for
next month's agenda.
Commissioners also discussed timing for turning off the water play facility at Garfield
Park for the season. It was decided that the facility would remain on after school opens
for modified hours in the afternoon and would be winterized after the weather had
definitely turned for the fall. Commissioner MacGraw said that during budget planning
for next summer, she would like to discuss expanding swimming hours for the Reservoir
Area.
X. NEXT MONTH'S AGENDA The,next Regular Meeting was scheduled for
Thursday, September 29, 1994 at 7:00 p.m. at the
department office. A discussion to define issues
related to Siskiyou Mt. Park would be placed on the
agenda.
XI. ADJOURNMENT With no further business, Chair Alsing adjourned the
meeting.
Resppectf)ullly/%I submitted,
Ann Benedict, Business Manager
Ashland Parks and Recreation Department
� 1
CITY OF ASHLAND
PARKS AND RECREATION COMMISSION
SPECIAL MEETING
MINUTES
September 7, 1994 Chair Alsing called the meeting to order at 7:00 p.m. at the
department office, 340 S. Pioneer Street.
ATTENDANCE:
Present Pat Adams, AI Alsing, Teri Coppedge, Laurie MacGraw, Bob
Malone, Ken Mickelsen.
Absent None
L MANAGEMENT OPTIONS related to OAK KNOLL GOLF COURSE
Chair Alsing called the meeting to order indicating that the focus of the meeting
would be to make several decisions about management of the Oak Knoll Golf Facility
after the current lease agreement expires in December 1994. He briefly reviewed the
.topics which had been studied and discussed in previous study sessions and asked if any
Commissioner would like to proceed with recommendations.
Commissioner MacGraw spoke expressing her appreciation, and the other Commissioners'
appreciation, to the members of the Resource Group who had spent many hours with the
Commission studying the various approaches to managing a golf course facility. She said
that she concurred with the individual recommendations of the Resource Group members
and therefore had a couple of motions to present.
MOTION Commissioner MacGraw read a copy of the Mission Statement and Goals for the Oak
Knoll Golf Facility into the record and made a motion to adopt the same as discussed by
the Commission.and Resource Group in previous study sessions. Commissioner Adams
seconded.
In discussion, Commissioner Malone indicated that he had a friendly amendment to the
motion. He suggested that the Commission add one more goal which would be "to
operate and maintain the golf course in an environmentally responsible manner."
Commissioner MacGraw said that she would welcome the added goal as a friendly
amendment. Commissioner Adams concurred as the second.
The vote was: 5 yes - 0 no
MOTION Commissioner MacGraw said that she would move to assign the maintenance
responsibility for the facility to the Parks and Recreation Department which would include
hiring a competent and knowledgeable Greens Superintendent. Commissioner Adams
seconded.
The vote.was: 5 yes - 0 no
Special Meeting - September 7, 1994 Page 2
Ashland Parks and Recreation Commission
Commissioner Malone stated that he believed that the Commission had learned a great
deal about the operation of a golf course facility during the study sessions and that he
personally had taken to heart the sentiment among Resource Group members that a Class
A PGA professional should operate the Pro Shop and, rather than be an employee of the
Parks and Recreation Department, should enter into a contractual agreement with the
Commission which would offer certain incentives to producing a high quality golf
experience.
Monor, With those considerations, Commissioner Malone made a motion to have the Pro Shop
portion of the operation of the Oak Knoll Golf Facility be consessioned out with the
following stipulations being part of the agreement: 1) that the concessionaire must be a
Class A PGA professional and that the agreement require that staffing include an assistant
professional, and, 2) that compensation for the concessionaire be based on a percentage of
the revenue generated from fees collected with an incentive factor established whereby the
concessionaire would receive additional compensation if revenues exceed an established
minimum. Commissioner Adams seconded.
In discussion of the motion, Commissioner Malone indicated that at this point in time he
did not want to discuss specific numbers for the rate of compensation but to have the
concept approved. He said that he would request that department staff bring specific
figures for consideration to the Commission at another point in time.
He also said that he.would like to discuss related issues regarding the Pro Shop but did
not particularly want to overburden this motion with too much detail. He said that he
would like to see staff draft an agreement whereby the concessionaire could have the
option of either purchasing merchandise for the Pro Shop or having the department
purchase merchandise for the Pro Shop with the percentage received for sales dependent
on the option chosen. He also said that he would like for the Pro Shop agreement to
reflect an option allowing the concessionaire to choose whether or not to operate the
restaurant portion of the facility, but because the Pro Shop concessionaire may not choose
to take that option, the agreement to operate the restaurant needed to be a separate
agreement not intertwined with the Pro Shop agreement.
In some discussion of the operation of the restaurant, it was clarified that the agreement to
operate the restaurant would be separate from the Pro Shop agreement but that the
concessionaire would essentially have first refusal for entering into that agreement. If the
Pro Shop concessionaire did not choose to enter into an agreement to operate the
restaurant, the Commission would then contract with a separate party.
Commissioner Alsing commented on the length of the contract indicating that he believed
setting its length would be very important -- if it was for too long a period of time, it
might lock the Commission into an agreement which it might need some fine tuning after
Special Meeting - September 7, 1994 Page 3
Ashland Parks and Recreation Commission
being in effect for a while, or, if it were for too short a period of time, might not be
sufficiently attractive to induce someone to move to the area and invest themselves in the
operation of the course.
The vote was: 5 yes. - 0 no
In discussion of a timeline for drafting the RFP (Request for Proposal) and the various
agreements, Director Mickelsen suggested that moving promptly would allow for the
RFP's to be returned to the department by the end of October and for the interview and
selection process to immediately follow so that a concessionaire could be on board by
January 1995.
Referring to previous discussions as to the value of the Resource Group to the
Commission, Commissioner Malone made the recommendation to have the Commission
continue to work with a Resource Group. He said that he felt that it was extremely
important for the golfing community to participate in the decision making process, and,
with upcoming decisions related to establishing a capital improvements program for the
facility, the Resource Group would be of assistance in setting priorities and keeping
communications open with the other golfers. The other Commissioners concurred heartily.
Chair Alsing asked that the current members of the group let department staff know
whether or.not they would be interested in continuing to serve on the group at this time.
II. ADJOURNMENT With no further business, Chair Alsing adjourned the meeting.
Respectfully submitted,
Ann Benedict, Business Manager
Ashland Parks and Recreation Department
SEP 2 9 1994
ASHLAND COMMUNITY HOSPITAL
-VL5I]'C1rLJL_
BOARD OF TRUSTEES -w----------------------
August 23, 1994
The regular monthly meeting of the Board of Trustees of Ashland Community
Hospital was held at 12:15 on Tuesday, August 23, 1994, in the conference
room.
PRESENT: Steve Lunt, Mary Ellen Fleeger, Mary O'Kief, Judy Uherbelau, Bruce
Johnson, M.D. ; Dick Nichols, and Tom Reid, Trustees. Pat Acklin, City Council
Representative.
Also Present: James R. Watson, Administrator; Mike McGraw, Controller; Polly
Arnold, Director of Patient Services; Peggy Cockrell, Personnel\Marketing
Director; Pat Flannery, Director of Development; and Glenda Cole,
Administrative'Assistant.
Guests: Vicki Barbour and Judy Blickenstaff, Jackson County Community Health.
I. CALL TO ORDER
Mr. Lunt called the meeting to order at 12:15 and welcomed
everyone to the August Board of Trustees meeting.
II. PRESENTATION
Mr. Watson introduced Ms. Barbour and Ms. Blickenstaff and
welcomed them to the meeting. Ms. Blickenstaff, nurse practitioner at Ashland
High School Clinic, gave a brief overview of her position at the high school.
She stated that the Clinic has been .in the high school four years. She
stated that approximately one half of the student body has used the clinic and
that there were about 2000 visits last year. Ms. Barbour reviewed some
financial statistics and stated that they are part of the Jackson County
Health System. The school provides the space. There was discussion regarding
the expansion of services into the middle school. Following the presentation,
there was a question and answer period. Ms. Barbour and Ms. Blickenstaff left
the meeting at this time.
III. MINUTES
Mr. Lunt called for a review of the minutes of the Executive
Committee meeting of July 19, 1994, the Board of Trustees meeting of July 26,
1994, and the Special Board meeting of August 11, 1994. Following review,
there were two corrections on the Board of Trustees meeting. On page 2, under
Committee Reports, Section "A", line 6, the sentence should read . . . . stated
that, with the acquisition of Newberg Hospital by Sisters of Providence, ACH
is. . . .'". On page 2, under Executive Session, second paragraph, line 1, should
read ". . .motion that in response to a claim made, the Board . . .". Dr. Fleeger
made the motion to approve the minutes as corrected. Ms. O'Kief seconded the
motion and the motion carried.
Board of Trustees
August 23, 1994
Page 2
IV. DECISION ITEMS
A. Executive Committee:. Motion was made, seconded, and carried
to move the Executive Committee meeting to the third Thursday of each month at
0730.
B. Strategic Planning: Motion was made, seconded, and carried to
set the Strategic Planning meeting date for Friday, September 9, 1994, at
0730. .
C. Joint Advisory: Motion was made, seconded, and carried to set
the Joint Advisory meeting date for Friday, September 30, 1994, at 0730.
D. Annual Board\Medical Staff Party: Motion was made, seconded,
and carried to set the annual Board\Medical Staff party date for Thursday,
October 6, 1994, at the Mark Antony Hotel.
. E. Board Retreat: There was discussion regarding a date and time
for the fall Board Retreat. It was determined that Friday, October 28, 1994,
be scheduled and it be held at SOSC or Mark Antony. Agenda items will include
development of a vision and a mission statement.
F. Ballot Measure 5: Mr. Watson stated that there are 19
hospitals in Oregon who will be affected by this Ballot Measure. We would
have to obtain a majority vote to raise our rates. Mr. Lunt asked for
volunteers to participate on an ad .hoc committee to look at this Ballot
Measure, what it would mean to us, and for options if this Ballot Measure
passes. Mr. Nichols, Mr. Reid, Ms. Acklin and Dr. Johnson volunteered. Mr.
Nichols *stated he will probably be out of town for the first meeting and Ms.
Uherbelau stated she would attend the first meeting in his place. It was felt
that physicians and Paul Nolte should be involved in this committee. Mr.
Watson stated that we are preparing to increase our rates 8% prior to election
date. Following discussion, it was felt that this should not be done at this
time. Mr. Watson stated that he will bring this issue back to the September
Board Meeting for decision.
G. La Clinics del Valle Grant: Following discussion, Ms.
Uherbelau made the motion to grant on a one time basis La Clinica del Valle
$30,000 for their building fund. 'Dr. Fleeger seconded the motion and the
motion carried.
H. July Expenditures: Mr. Reid stated that he had reviewed the
expenditures in detail, found everything in order, and made the motion to
approve the expenditures. Mr. Nichols seconded the motion and the motion
carried.
Board of Trustees
August 23, 1994
Page 3
V. EXECUTIVE SESSION
Ms. O'Kief made the motion to move into Executive Session pursuant
to ORS 192.660 (1) (d) (e). Mr. Reid seconded the motion and the motion
carried.
Dr. Johnson made the motion to come out of Executive Session. Ms.
O'Kief seconded the motion and the motion carried.
Dr. Johnson made the motion to direct Trustee Reid to' continue to
negotiations with the neighbor. Ms. O'Kief seconded the motion and the motion
carried.
VI. MEDICAL STAFF REPORT
"In presenting these names for credentialing, or recredentialing,
or other changes in status of a medical staff member, or potential medical
staff member, the Executive Committee of the Medical Staff asserts without
qualification that the affected persons were afforded due process in
accordance with the medical staff by-laws and the rules and regulations of the
hospital." 1.
The completed applications for the following physicians were
presented: Peter W. Adesman, M.D. , associate staff privileges in
gastroenterology; Onik T. Arian, M.D. , courtesy staff privileges in emergency
medicine, Alan B. Campbell, M.D. , active staff privileges in family practice;
Timothy E. Cronin, M.D. , courtesy staff privileges in orthopedic surgery; Mark
D. Peterson, M.D. , associate staff privileges in spine surgery; Franklin T.
Thom, M.D. , active staff privileges in family practice; and Scott Young, M.D. ,
active staff privileges in plastic and hand surgery. The completed
reapplications for the following physicians were presented: Gordon P.
Callaway, M.D. , associate staff privileges in surgery and .James A. Roth, M.D. ,
active staff privileges in ENT. Following discussion, Ms. Uherbelau made the
motion to grant these physicians' request for privileges. Ms. O'Kief seconded
the motion and the motion carried.
VII. QUALITY ASSURANCE
Mr. Watson stated that the Quality Assurance\Improvement Committee
met on August 9, 1994, and all issues are being handled appropriately. The
quarterly Joint Advisory Committee will meet on September 30, 1994, to review
the quarterly reports of the medical and departmental quality assurance.
Board of Trustees
August 23, 1994
Page 4
VIII. ADMINISTRATOR'S REPORT
Mr. Watson stated that he has just been informed that out new
Trustee will be Dr. Jean Keevil. He stated that we had a toxic disaster on I-
5 and that Ms. Arnold should be commended for the excellent manner in which
she conducted the team here at the hospital in response to this real disaster.
Mr. Watson stated that we will have July and August financial reports next
month as the audit is now complete.
Mr. Flannery stated that the Foundation's retirement plans will go
before the City Council on Tuesday, September 6, 1994, and that they will be
asking for a zone change also. He encouraged Trustees to attend this meeting
and show their support.
IX. ADJOURN
The meeting was adjourned at 2:10 pm.
Respectfully submitted:
APPROVED:
Richard A. Nichols
Secretary
Stephen B. Lunt,
Chairman
ASHLAND TREE COMMISSION
MINUTES
AUGUST 4, 1993
I. Meeting called to order at 7:15 p.m.
Attenders:
David Jacquat (Chair)
Mark Jenne (Minutes)
Donn Todt
Shelly Simmons
Nancy Kerr
Susan Hunt
II. Approval of Minutes - June minutes were approved. (No July meeting.)
III. Guests: Ken Hagen
IV. Old Business
A. Street Tree Inventory Progress. - Phil Lind in Computer Services has fixed
our three databases to make the inventory useable. A big thanks to Phil for his
continued assistance.
B. Trees around Utility Lines - Donn Todt sent off for publication/pamphlet that
has not arrived; he will follow up on this.
C. Downtown Tree Subcommittee Report - The Parks Department is reporting
to Brian Almquist on the status of downtown trees this fall. Donn volunteered to
bring up the possibility of an experiment with a mat that appears to allow heavy
foot traffic, meet ADA requirements and allow for a larger planting hole which
would enhance the health and lifespan of street trees. The experiment would
be done in an area away from the downtown that would already be getting the
sidewalk cut due to sidewalk lifting.
Regarding the tree that started this issue, (Sweetgum in front of Senor Gator's),
Parks Department would like to address it this fall. Downtown Tree,
Subcommittee will meet at Mark's house at 7:00 p.m., August 11, 1994 and
David, Nancy, Donn, Susan, and Mark will try to attend. Mark will arrange with
Jackie, Toni and Steve, the initiators of the issue.
• 1
ASHLAND TREE COMMISSION
MINUTES
AUGUST 4, 1993
D. Update of Recommended Street Tree List - We will review next month.
Donn will ask Nancy to put this short list in next months package and we
expect to have a revised list in October or later.
E. Plaque for Walnut at Glenwood Park - 'Tree of the Year" plaque has been
mounted on a post. Donn will come up with wording for an added "Respect
this Tree" plaque. The two will then be installed at the site.
V. New Business:.
A. Site Review -
1. PA 94-110 (Orange near Laurel, Fred Cox) - Need a complete
landscape plan with tree species, etc. Unable to review.
2. PA 94-111 (Ashland St. @ Clover, Chevron) - Plan looks good.
Commission made a few suggestions as noted on the Site Review
form.
B. Tree Permit for 307 Morton - David will visit the site and fill out the
form.
Meeting adjourned at 9:00 p.m.
2
CITY OF ASHLAND
OREGON sr4
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a
FINANCIAL REPORT
For the twelve months ended June 30, 1994
�
OF ASAF, o _ � Qmar �tncE � m
September 15, 1994
D: Mayor and City Council
XQIIS: Jill Turner, Director of Finance
ll�ljECt: Financial Report for June 30, 1994
Attached is the June 30, 1994 Financial Report for the City of Ashland. It does not include the
Hospital or Parks and Recreation Commission reports, which were released to their respective
boards and commissions. The Audited Financial Statement should be ready for review the first
of November. Coopers and Lybrand have completed their audit field work. Unaudited
balance sheets, Expenditure and Revenue reports are available for review in the Finance Office.
Budgetary Compliance The first 19 pages are the Statement of Resources and
Expenditures for the year ending June 30,. 1994. The statements are prepared on the budgetary
basis of accounting. The expenditures are listed in the same classifications as the adopted
budget, therefore showing budgetary compliance. Budgetary compliance improved with no
Budget over expenditures.
Trends Page 20 is a summary of the first 19 pages. Again this does not include the Hospital
or Parks. This summary shows that the City collected 90.6% of budgeted resources.
Resources, which include bond proceeds, increased $180,143, or less than 1% on a combined
basis over the previous year. Charges for services increased 12.3%. Included in the charges
for services are electric, water and sewer rate increases. Taxes increased 26.2% primarily due
to the enactment of the prepared food and beverage tax. Interest earnings dropped $189,247 or
32.6%.
Total expenditures for 1993-94 were $2,521,774 less than in the previous fiscal year. Personnel
costs in 1993-94 increased over 7% compared to a moderated 4% increase during 1992-93.
Material and services increased 5.7% while capital outlay decreased 55% due to the Northwest
Pipeline Project and the purchase of Mount Ashland Ski Area in the previous fiscal year. The
large debt service decrease was due to the call of the Hydo Bonds in the previous fiscal year.
The unappropriated ending fund balance increased $1,387,481, reversing the drop in 1992-93.
Carryover Analysis The schedule on page 21 is again prepared on the budgetary basis of
accounting and does not include the Hospital and Parks and Recreation funds. The first column
shows the actual unaudited carryover at June 30 ,1994. The second column is a measure of the
gain or loss (net income in private business) during the entire fiscal year. It is a measurement
of whether the fund is better off now than at June 30, 1993. The third column shows the gain
or loss on a two year basis. The fourth column shows the gain or loss on a three year basis.
Overall, the City received $1,092,012 more than it spent in 1993-94. This number adjusted for the
Water Bond Project, Advance Refunding and Ski Ashland transactions, shows a gain of $1,247,036.
This gain offset the decline in the previous two years. On a combined three year basis the City is
better off by $705,912.
General Fund The General Fund performed better than expected. On a three-year basis the
General Fund balance (combined with the Police Serial Levy Fund and Emergency 911 Fund) has
increased $160,715 to a total of $743,449. The present fund balance is equal to 11.8% of the 1994-
95 budget and slightly over the fund balance target of 10%.
Street Fund The Street Fund carryover balance dropped $44,302 over the past three years. This
trend is expected to continue as shown in the three year budget document. This is due to State gas
tax revenues not keeping pace with inflation.
Water Fund The Water Fund operation shows a three year gain of$77,211. The 1992-93 and
1993-94 gains more than offset the large decline in 1991-92. Water rates were increased 20% in
January 1993 and 5% in March of 1994. Consumption of water rose to 1,385,299 CCF or 22.6%
over the previous year which included some curtailment. This usage is still below the 1990-91 and
1991-92 fiscal years. The $3.8 million water revenue bonds received an A rating from Moodys and
will be sold on the 13th of October.
Sewer Fund The Sewer Fund operations show a one year gain of $68,605, which is somewhat
misleading. Included as a resource is a $110,000 transfer from the Insurance Services Fund (gift)
that was used after the year end to pay for odor control expenses. The Sewer Fund has broken even
on a three year basis. The Sewer Fund construction account shows a large increase due to the
collection of the Food and Beverage Tax.
Electric Fund The Electric Fund gained $24,518 during 1993-94. Electric rates were raised in
July of 1993 and 1994. On a three year basis the fund has lost $213,404. The City sold 1 % less
electricity in 1993-94. The Electric cash balance shown below indicates an overall decline.
Maintaining the.Electric Fund will require attention, especially with the reinvention of BPA and
industry deregulation.
Electric Fund Cash and Investments
1.2
G
1 t
i
0.8 3g�
A
2
0
0.4
i
0.2
1
0
6-88 6-89 6-90 6-91 6-92 633 6-94
Date
Financial Report Memo - Page 2
Cash and Investments Page 22 is a listing of cash and investments by type and holder of the
investment. Page 23 is a listing of cash and investments by fund. Cash and investments have
increased in the last year as shown on the graph below. The Cash and Investments graph, which
follows, breaks ownership into four categories. The first is the City, which gained; the second is
Ashland Community Hospital, which increased sharply; Parks and Recreation remained steady; and
the fourth category is the cash from the Water Bond sale and the Ski Ashland Trust Fund.
Total Cash and Investments
a.n e
18
16 f
14
12 l
Io
0 0
0 I
6
4
2
1
0
6-88 6-89 6-90 6-91 6-92 6-93 6-94
Date
®C., -HmN ®�vY ®wwAeM&J
This third graph shows the City Investments in more detail. This graph does not include agency
monies such as Ski Ashland or Bond proceeds.
City Cash and Investments
2
,a
8
0 6
� 1 j
4 3
2 —
0
6-88 6-89 6-90 6-91 6-92 6-93 6-94
Summary The City is in a good overall financial position, although the Son of 5 Ballot Measure, if
passed, will significantly impact the City of Ashland. Unlike other cities that depend primarily on
property taxes, Ashland takes pride in having both ample and diverse sources of revenue. This
measure will severely limit the councils' ability to change fees as well as enact new taxes. At the
same time, the electric industry is being deregulated, which will put pressure on overall electric
rates including the Electrical User Tax and the Electrical Franchise Tax, which fund basic City
services.
Financial Report Memo - Page 3
CITY OF ASHLAND
STATEMENT OF REVENUES AND EXPENDITURES
(BUDGETARY BASIS)
For the twelve months ended June 30, 1994
GENERAL FUND
BUDGET ACTUAL VARIANCE 8
RESOURCES
WORKING CAPITAL CARRYOVER 395,000 553,398 -158,398 140.108
---------- ----------- ----------
TAXES i 4,223,550 4,333,386 -109,836 102.608
LICENSES AND PERMITS 271,500 309,465 -37,965 113.988
INTERGOVERNMENTAL REVENUE 370,400 353,195 17,205 95.368
CHARGES FOR SERVICES 69,600 78,668 -9,068 113.038
FINES AND FORFEITURES 318,000 347,611 -29,611 109.318
INTEREST ON INVESTMENTS 15,000 30,778 -15,778 205.198
MISCELLANEOUS REVENUES 61,950 - 58,415 3,535 94.298
OPERATING TRANSFERS IN 30,000 0 30,000 .008
---------- ----------- ----------
TOTALS 5,755,000 6,064,916 -309,916 105.398
EXPENDITURES
HUMAN RESOURCES 78,370 74,370 4,000 94.908
ECONOMIC DEVELOPMENT 216,840 215,280 1,560 99.288
MISCELLANEOUS 93,500 63,374 30,126 32.228
DEBT SERVICE 104,000 102,202 1,798 98.278
OPERATING TRANSFERS OUT 62,000 62,000 0 100.008
OPERATING CONTINGENCY 170,160 0 170,160 .008
POLICE 1,956,000 1,918,884 37,116 98.108
MUNICIPAL COURT 157,000 149,896 7,104 95.488
COMMUNICATIONS 393,000 321,053 71,947 81.698
FIRE 1,710,180 1,709,550 630 99.968
SENIOR PROGRAM 129,000 120,063 8,937 93.078
PLANNING DIVISION 382,650 347,801 34,849 90.898
BUILDING DIVISION 252,300. 236,994 15,306 93.938 '
---------- ----------- ----------
TOTALS EXPENDITURES 5,705,000 5,321,467 383,533 93.288
---------- ----------- ----------
ENDING FUND BALANCE 50,000 743,449 -693,449 1,486.908
CITY OF ASHLAND
STATEMENT OF REVENUES AND EXPENDITURES
(BUDGETARY BASIS)
For the twelve months ended June 30, 1994
CEMETERY FUND
BUDGET ACTUAL VARIANCE 8
RESOURCES
WORKING CAPITAL CARRYOVER 38,000 51,045 -13,045 134.338
---------- ----------- ----------
TAXES 161,000' 166,077 -5,077 103.158 _
CHARGES FOR SERVICES 36,000 46,547 -10,547 129.308
INTEREST ON INVESTMENTS 2,000 2,467 -467 123.358
MISCELLANEOUS REVENUES 0 5,318 -5,318 *,***.**8
OPERATING TRANSFERS IN 30,000 22,225 7,775 74.088
---------- ----------- ----------
TOTALS 267,000 293,679 -26,679 109.998
EXPENDITURES
PERSONAL SERVICES 93,000 85,915 7,085 92.388
MATERIALS AND SERVICES 116,650 115,191 1,459 98.758
CAPITAL OUTLAY 11,000 2,541 8,459 23.108
DEBT SERVICE 2,000 950 1,050 47.508
OPERATING TRANSFERS OUT 500 500 0 100.008
OPERATING CONTINGENCY 5,000 0 5,000 .008
---------- ----------- ----------
TOTALS 228,150 205,097 23,053 89.908
---------- ----------- ----------
TOTALS EXPENDITURES 228,150 205,097 23,053 89.908
ENDING FUND BALANCE 38,850 88,582 -49,732 228.018
CITY OF ASHLAND
STATEMENT .OF REVENUES AND EXPENDITURES
(BUDGETARY BASIS)
For the twelve months ended June 30, 1994
BAND FUND
BUDGET ACTUAL VARIANCE %
RESOURCES
WORKING CAPITAL CARRYOVER ' 35,600 39,285 -3,685 110.35%
• ---------- ----------- ----------
TAXES 54,700 • 56,841 -2,141 103.918
INTEREST ON INVESTMENTS 1,700 2,134 -434 125.53%
MISCELLANEOUS REVENUES 68,000 57,710 10,290 84.879
---------- ----------- ----------
TOTALS 160,000 155,970 4,030 97.488
EXPENDITURES
PERSONAL SERVICES 4,500 -4,339 161 96.426
MATERIALS AND SERVICES 117,700 107,682 10,018 91.498
OPERATING CONTINGENCY 7,800 0 7,800 .006
---------- ----------- ----------
TOTALS 130,000 112,021 17,979 86.178
---------- ----------- ----------
TOTALS EXPENDITURES 130,000 112,021 17,979 86..17%
---------- ----------- ----------
ENDING FUND BALANCE 30,000 43,949 -13,949 146.508
3
CITY OF ASHLAND
STATEMENT OF REVENUES AND EXPENDITURES
(BUDGETARY BASIS)
For the twelve months ended June 30, 1994
STREET FUND
BUDGET ACTUAL VARIANCE 8
RESOURCES
WORKING CAPITAL CARRYOVER 234,000 160,302 73,698 68.518
---------- ----------- ----------
TAXES 417,000 4.22,481 -5,481 101.318
INTERGOVERNMENTAL REVENUE 766,050 783,804 -17,754 102.328
CHARGES FOR SERVICES 426,950 457,828 -30,878 107.238
INTEREST ON INVESTMENTS 8,000 5,467 2,533 68.348
MISCELLANEOUS REVENUES 6,000 15,265 -9,265 254.428
---------- ----------- ----------
TOTALS 1,858,000 1,845,147 12,853 99.318
EXPENDITURES
PERSONAL SERVICES 539,000 512,479 26,521 95.088
MATERIALS AND SERVICES 897,200 841,986 55,214 93.858
CAPITAL OUTLAY 154,000 48,933 105,067 31.778
DEBT SERVICE 15,000 14,267 733 95.118
OPERATING TRANSFERS OUT 70,000 30,175 39,825 43.118
OPERATING CONTINGENCY 100,000 0 100,000 .008
---------- ----------- ----------
TOTALS 1,775,200 1,447,840 327,360 81.568
---------- ----------- ----------
TOTALS EXPENDITURES 1,775,200 1,447,840 327,360 81.568
---------- ----------- ----------
ENDING FUND BALANCE 82,800 397,307 -314,507 479.848
CITY OF ASHLAND
STATEMENT OF REVENUES AND EXPENDITURES
(BUDGETARY BASIS)
For the twelve months ended June 30, 1994
AIRPORT FUND
BUDGET ACTUAL VARIANCE 8
RESOURCES
WORKING CAPITAL CARRYOVER 15,270 8,439 6,831 55.278
---------- ----------- ----------
TAXES 0 60 -60
CHARGES FOR SERVICES 46,400 52,032 -5,632 112.148
INTEREST ON INVESTMENTS 200 676 -476 338.008
MISCELLANEOUS REVENUES 1,130. 65 1,065 5.758
---------- ----------- ----------
TOTALS 63,000 61,272 1,728 97.268
EXPENDITURES
MATERIALS AND SERVICES 29,000 28,188 812 97.208
OPERATING TRANSFERS OUT 17,500 17,000 500 97.148
---------- ----------- ----------
TOTALS 46,500 45,188 1,312 97.188
---------- ----------- ----------
TOTALS EXPENDITURES 46, 500 45,188 1,312 97.188
---------- ----------- ----------
ENDING FUND BALANCE 16,500 16,084 416 97.488
CITY OF ASHLAND
STATEMENT OF REVENUES AND EXPENDITURES
(BUDGETARY BASIS)
For the twelve months ended June 30, 1994
CAPITAL IMPROVEMENTS FUND
BUDGET ACTUAL VARIANCE . $
RESOURCES
WORKING CAPITAL CARRYOVER 866,450 397,992 468,458 45.93%
---------- ----------- ----------
TAXES 244,500 195,621 48,879 80.01%
INTERGOVERNMENTAL REVENUE 376,600 21,741 354,859 5.77%
CHARGES FOR SERVICES 112,300 - 289,382 -177,082 257.69%
ASSESSMENT PAYMENTS 308,000 116,955 191,045 37.97%
INTEREST ON INVESTMENTS 25,000 24,435 565 97.74%
MISCELLANEOUS REVENUES 55,150 293,051 -237,901 531.37%
OPERATING TRANSFERS IN 1,340,000 30,175 1,309,825 2.25%
---------- ----------- ----------
TOTALS 3,328,000 1,369,352 1,958,648 41.15%
EXPENDITURES
PERSONAL SERVICES 1,000 0 1,000 .00%
MATERIALS AND SERVICES 143,200 88,514 54,686 61.81%
CAPITAL OUTLAY 2,289,500 273,958 2,015,542 11.97%
DEBT SERVICE 653,100 0 653,100 .00%
OPERATING TRANSFERS OUT 46,000 6,000 40,000 13.04%
OPERATING CONTINGENCY 100,000 0 100,000 .00%
---------- ----------- ----------
TOTALS 3,232,800 368,472 2,864,328 11.40%
---------- ----------- ----------
TOTALS EXPENDITURES 3,232,800 368,472 2,864,328 11.40%
---------- ----------- ----------
ENDING FUND BALANCE 95,200 983,583 -888,383 1,033.18%
I
CITY OF ASHLAND
STATEMENT OF REVENUES AND EXPENDITURES
(BUDGETARY BASIS)
For the twelve months ended June 30, 1994
HOSPITAL IMPROVEMENTS FUND
BUDGET ACTUAL VARIANCE 8
RESOURCES
WORKING CAPITAL CARRYOVER 441,000 447,765 -6,765 101.538
---------- ----------- ----------
INTEREST ON INVESTMENTS 18,000 17,029 971 94.618
OPERATING TRANSFERS IN 381,000 0 381,000 .008
---------- ----------- ----------
TOTALS 840,000 464,794 375,206 55.33%
EXPENDITURES
CAPITAL OUTLAY 840,000 0 840,000 .008
---------- ----------- ----------
TOTALS 840,000 0 840,000 .008
---------- ----------- ----------
ENDING FUND BALANCE 0 464,794 -464,794 **,***.**8
CITY OF ASHLAND
STATEMENT OF REVENUES AND EXPENDITURES
(BUDGETARY BASIS)
For the twelve months ended June 30, 1994
BANCROFT BOND FUND
BUDGET ACTUAL VARIANCE 8 -
RESOURCES
WORKING CAPITAL CARRYOVER 430,000 407,268 22,732 94.718
---------- ----------- ----------
ASSESSMENT PAYMENTS 280,000 277,158 2,842 98.988
INTEREST ON INVESTMENTS 20,000 16,691 3,309 83.458
MISCELLANEOUS REVENUES 0 7,000 -7,000 *,***.**8
---------- ----------- ----------
TOTALS 730,000 708,117 21,883 97.008
EXPENDITURES
DEBT SERVICE 400,000 250,126 149,874 62.538
---------- ' ----------- ----------
TOTALS 400,000 250,126 149,874 62.538
---------- ----------- ----------
TOTALS EXPENDITURES 400,000 250,126 149,874 62.538
---------- ----------- ----------
ENDING FUND BALANCE 330,000 457,991 -127,991 138.798
CITY OF ASHLAND
STATEMENT OF REVENUES AND EXPENDITURES
(BUDGETARY BASIS)
For the twelve months ended June 30, 1994
GENERAL BOND FUND
BUDGET ACTUAL VARIANCE 8
RESOURCES
WORKING CAPITAL CARRYOVER 155,000 152,705 2,295• 98.528
---------- -----=----- ----------
TAXES 149,300 155,446 -6,146 104.128
INTEREST ON INVESTMENTS 12,200 7,998 4,202 65.568
OPERATING TRANSFERS IN 367,000 323,500 43,500 88.158
---------- ----------- ---------- '
TOTALS 683,500 639,649 43,851 93.588
EXPENDITURES
DEBT SERVICE 463,000 462,355 645 99.868
---------- ----7------ ----------
TOTALS 463,000 462,355 645 99.868
---------- ----------- ----------
TOTALS EXPENDITURES 463,000 - 462,355 645 99.868
------- ----------- ----------
ENDING FUND BALANCE 220,500 177,294 43,206 80.418
9
CITY OF ASHLAND
STATEMENT OF REVENUES AND EXPENDITURES
(BUDGETARY BASIS)
For the twelve months ended June 30, 1994
DEBT SERVICE FUND
BUDGET ACTUAL VARIANCE 8
RESOURCES
WORKING CAPITAL CARRYOVER 104,000 105,315 -1,315 101.268
---------- ----------- ---------- .
INTEREST ON INVESTMENTS 4,800 8,793 -3,993 183.198
MISCELLANEOUS REVENUES 9,700 6,225 3,475 64.188
OPERATING TRANSFERS IN 65,000 23,000 42,000 35.388
---------- ----------- ----------
TOTALS 183,500 143,333 40,167 78.118
EXPENDITURES
DEBT SERVICE 83,500 44,343 39,157 53. 118
---------- ----------- ----------
TOTALS 83,500 44,343 39,157 53.118
------ ----------- ----------
TOTALS EXPENDITURES 83,500 44,343 39,157 53.118
---------- ----------- ----------
ENDING FUND BALANCE 100,000 98,990 1,010 98.998
CITY OF ASHLAND
STATEMENT OF REVENUES AND EXPENDITURES
(BUDGETARY BASIS)
For the twelve months ended June 30, 1994
ADVANCE REFUNDING BOND FUND
BUDGET ACTUAL VARIANCE 8
RESOURCES .
WORKING CAPITAL CARRYOVER 2,038,000 2,046,903 -8,903 100.44%
• ---------- ----------- ----------
INTEREST ON INVESTMENTS 74,000 39,784 34,216 53.76%
---------- ----------- ----------
TOTALS 2,112,000 2,086,687 25,313 98.808
EXPENDITURES
DEBT SERVICE . 776,000 775,670 330 99.96%
---------- ----------- ----------
TOTALS 776,000 775,670 330 99.96%
---------- ----------- ----------
TOTALS EXPENDITURES 776,000 775,670 330 99.96%
---------- ----------- ----------
ENDING FUND BALANCE 1,336,000 1,311,017 24,983 98.138
CITY OF ASHLAND
STATEMENT OF REVENUES AND EXPENDITURES
(BUDGETARY BASIS)
For the twelve months ended June 30, 1994.
WATER FUND
BUDGET ACTUAL VARIANCE 9
RESOURCES
WORKING CAPITAL CARRYOVER 1,386,000 1,522,088 -136,088 109.82%
__________ ___________ __________
INTERGOVERNMENTAL REVENUE 0 2,000 -2,000 *,***.**8
CHARGES FOR SERVICES 2,333,000 2,508,300 -175,300 107.518
INTEREST ON INVESTMENTS 30,000 47,800 -17,800 159.338
MISCELLANEOUS REVENUES 160,000 3,455 156,545 2.168
---------- ----------- ----------
TOTALS 3,909,000 4,083,643 -174;643 104.478
EXPENDITURES
PUBLIC WORKS 2,835,610 2,092,473 743, 137 73.798
DEBT SERVICE 4,200 3,583 617 85.318
OPERATING TRANSFERS OUT 299,500 256,000 43,500 85.488
OPERATING CONTINGENCY 200,000 0 200,000 .008
WATER CONSERVATION . 58,000 42,277 15,723 72.898
---------- ----------- ----------
TOTALS EXPENDITURES ' 3,397,310 2,394,333 1,002,977 70.488
--- ----------- ----------
ENDING FUND BALANCE 511,690 1,689,310 -1,177,620 330.148
/ � r
CITY OF ASHLAND
STATEMENT OF REVENUES AND EXPENDITURES
(BUDGETARY BASIS)
For the twelve months ended June 30, 1994
SEWER FUND
BUDGET ACTUAL VARIANCE 8
RESOURCES
WORKING CAPITAL CARRYOVER 400,000 372,269 27,731 93.078
---------- ----------- ----------
TAXES 0 611,506 -611,506 *, ***.**%
CHARGES FOR SERVICES 1,760,000 1,491,525 268,475 84.758
INTEREST ON INVESTMENTS 9,000 16,810 -7,810 186.788
MISCELLANEOUS REVENUES 0 -3,051 3,051 *,***.**8
OPERATING TRANSFERS IN 1,460,000 110,000 1,350,000 7.538
---------- ----------- ----------
TOTALS 3,629,000 2,599,059 1,029,941 71.628
EXPENDITURES
PUBLIC WORKS
PERSONAL SERVICES 454,000 402,723 51,277 88.718
MATERIALS AND SERVICES 654,000 641,892 12,108 98.158
CAPITAL OUTLAY 1,263,400 178,714 1,084,686 14.158
DEBT SERVICE 431,200 260,155 171,045 60.338
OPERATING CONTINGENCY 60,000 0 60,000 .008 .
---------- ----------- ----------
TOTALS 2,862,600 1,483,484 1,379,116 51.828 `
------- ----------- ----------
TOTALS EXPENDITURES. 2,862,600 1,483,484 1,379,116 51.828
---------- ----------- ----------
ENDING FUND BALANCE 766,400 1,115,575 -349,175 145.568
;3
CITY OF ASHLAND
STATEMENT OF REVENUES AND EXPENDITURES
(BUDGETARY BASIS)
For the twelve months ended June 30, 1994
ELECTRIC FUND
BUDGET ACTUAL VARIANCE 8
RESOURCES
WORKING CAPITAL CARRYOVER 741,000 757,953 -16,953 102.298
---------- ----------- ----------
INTERGOVERNMENTAL REVENUE 348,000 325,366 22,634 93.508
CHARGES FOR SERVICES 7,899,000 7,881,431 17,569 99.788
INTEREST ON INVESTMENTS 40,000 16,546 23,454 41.378
MISCELLANEOUS REVENUES 30,000 .138,183 -108,183 460.618
---------- ----------- ----------
TOTALS 9,058,000 9,119,479 -61,479 100.688
EXPENDITURES
ELECTRIC CONSERVATION 511,000 509,742 1,258 99.758
ELECTRIC 7,846,600 7,7.52,601 93,999 98.808
DEBT SERVICE 8,000 7,165 835 89.568
OPERATING TRANSFERS OUT 67,500 67,500 0 100.008
OPERATING CONTINGENCY 275,000 0 275,000 .008
---------- ----------- ----------
TOTALS EXPENDITURES 8,708,100 8,337,008 371,092 95.748
---------- ----------- ----------
ENDING FUND BALANCE 349,900 782,471 -432,571 223.638
CITY OF ASHLAND
STATEMENT OF REVENUES AND EXPENDITURES
(BUDGETARY BASIS)
For the twelve months ended June 30, 1994
CENTRAL SERVICES FUND
BUDGET ACTUAL VARIANCE 8
RESOURCES ,
WORKING CAPITAL CARRYOVER 250,000 328,665 -78,665 131.478
CHARGES FOR SERVICES 2,076,000 2,079,936 -3,936 100.198
INTEREST ON INVESTMENTS 10,000 23,054 -13,054 230.548
MISCELLANEOUS REVENUES 4,000 1,635 2,365 40.888
---------- ----------- ----------
TOTALS 2,340,000 2,433,290 -93,290 103.998
EXPENDITURES
ADMINISTRATION 468,000 461,132 6,868 98.538
FINANCE 994,000 916,694 77,306 92.228
OPERATING CONTINGENCY 100,000 0 100,000 .008
PUBLIC WORKS 496,000 465,787 30,213 93.918
COMPUTER SERVICES .282,000 192,293 89,707 68.198
---------- ----------- ---------- _
TOTALS EXPENDITURES 2,340,000 2,035,906 304,094 87.008
---------- ----------- ----------
ENDING 'FUND BALANCE _ 0 397,384 -397,384
CITY OF ASHLAND
STATEMENT OF REVENUES AND EXPENDITURES
(BUDGETARY BASIS)
For the twelve months ended June 30, 1994
INSURANCE SERVICES FUND
BUDGET ACTUAL VARIANCE 8
RESOURCES
WORKING CAPITAL CARRYOVER 1,329,000 1,337,451 -8,451 100.648
---------- ----------- ----------
CHARGES FOR SERVICES 375,000 371,350 3,650 99.038
INTEREST ON INVESTMENTS 70,000 58,079 11,921 82.978
MISCELLANEOUS REVENUES 1,000 39,663 -38,663 3,966.308
---------- ----------- ----------
TOTALS 1,775,000 1,806,543 -31,543 101.788
EXPENDITURES
PERSONAL SERVICES 14,500 11,549 2,951 79.658
MATERIALS AND SERVICES 596,000 587,983 8,017 98.658
OPERATING TRANSFERS OUT - 140,000 110,000 30,000 78.578 .
OPERATING CONTINGENCY 290,000 0 290,000 .008
---------- ----------- ----------
TOTALS 1,040,500 709,532 330,968 68.198
---------- ----------- ----------
TOTALS EXPENDITURES 1,040,500 709,532 330,968 68.198
---------- ----------- ----------
ENDING FUND BALANCE 734,500 1,097,011 -362,511 149.358
�b
CITY OF ASHLAND
STATEMENT OF REVENUES AND EXPENDITURES
(BUDGETARY BASIS)
For the twelve months ended June 30, 1994
EQUIPMENT FUND
BUDGET ACTUAL VARIANCE 6
RESOURCES
WORKING CAPITAL CARRYOVER 1,411,000 1,416,333 -5,333 100.388
---------- --=-------- ----------
CHARGES FOR SERVICES - 860,000 862,250 -2,250 100.268
INTEREST ON INVESTMENTS 45,000 50,830 -5,830 112.966
MISCELLANEOUS REVENUES 10,000 9,593 407 95.936
---------- ----------- ----------
TOTALS 2,326,000 2,339,006 -13,006 100.566
EXPENDITURES
PERSONAL SERVICES 143,000 135,107 7,893 94.486
MATERIALS AND SERVICES 371,500 352,010 19,490 94.756
CAPITAL OUTLAY 652,000 529,382 122,618 - 81.196
---------- ----------- ----------
TOTALS 1,166,500 1,016,499 150,001 87.146
---------- ----------- ----------
. TOTALS EXPENDITURES 1,166,500 1,016,499 150,001 87.146
---------- ----------- ----------
ENDING FUND BALANCE 1,159,500 . 1,322,507 -163,007 114.066
/ 7
CITY OF ASHLAND
STATEMENT OF REVENUES AND EXPENDITURES
(BUDGETARY BASIS)
For the twelve months ended June 30, 1994
CEMETERY TRUST FUND .
BUDGET ACTUAL VARIANCE %
RESOURCES
WORKING CAPITAL CARRYOVER 597,000 599,470 -2,470 100.41%
---------- ---------- ----------
CHARGES FOR SERVICES 4,500 9,388 -4,888 208.62%
INTEREST ON INVESTMENTS 30,000 22,225 7,775 74.08%
OPERATING TRANSFERS IN 500 500 0 100.00%
---------- ----------- ----------
TOTALS 632,000 631,583 417 99.93%
EXPENDITURES
OPERATING TRANSFERS OUT 30,000 22,225 7,775 74.08%
---------- ----------- ----------
TOTALS 30,000 22,225 7,775 74.08%
---------- ----------- ----------
TOTALS EXPENDITURES 30,000 22,225 7,775 74.08%
---------- ----------- ----------
ENDING FUND BALANCE 602,000 609,358 - -7,358 101.22%
CITY OF ASHLAND
STATEMENT OF REVENUES AND EXPENDITURES
(BUDGETARY BASIS)
For the twelve months ended June 30, 1994
SKI AREA TRUST FUND /
BUDGET ACTUAL VARIANCE 8
RESOURCES
. INTEREST ON INVESTMENTS 2,000 0 2,000 .008
MISCELLANEOUS REVENUES 50,000 0 50,000 .008
---------- ----------- ----------
TOTALS 52,000 0 52,000 .008
EXPENDITURES
---------- ----------- ----------
ENDING FUND BALANCE 52,000 0 52,000 .008
4 —CITY 9F A9HLi�l(8
s STATEMENT OF RESOURCES L EXPENDITURES
61 For the Year Ended June 30, 1994
r --"-�adgetary-Uasis--- _
°t 93-94 1993-94 1992-93
9� Fund Budget Actual Variance Percent` Actual Variance Percent
To
9
„ RESOURCES -------------------------------------------------_--__�
'121 Taxes f 5,250,050 5,941,418 691,368 113.171 4,706,923 1,234,495 126.231
'ZtCFN52�SMGFEIEI ... �
,4! Inter overntental " y 9, ':
g 1,861;050 1;486,106 1374,4A41 79.85-, 2,031,204 1545;0981._73:161
Assesseents 588,000 376,816 (21(,184) 64:082" 303,198 "° 618 124.281
10,IL0,041 arges or ernces
I» : Fines -�318�000 ' , 383—T7bb�55— r2-. Z—I
Interest 347,611 29,611 109.311 256,518 91,093 135.51%
e 416,900 391,596 (25,304) 93.931 580,843 1189,2471 81.421
I,9. �sce aneous evenues
zc; 1 Operating Transfers In '
z ; 1 p g 1 053 500. 509,400 1544,100E 4B 351 802,518.;. (293,1181, 63:482.
`. A
1 1
lu(l 100.61
z4:' : Carryover 10,866,320 10,704,646 (161,674) 98.511 12,314,544 !1,609,8991 86.931
ze
!TOTAL RESOURCES 39,101,000 36,828,221 12,812,7781 92 76S 38,257,977 (1,429,755) 96 261
n'
s .x,
ze
zs
30! :EXPENDITURES '
ersonne races .-- D --�4U-
3z : Materials and Services 1',520,720 12,119,135 (40!,5851 s 46 g�863 6- 6602;2W', `bX I
33 1 Capital Outlay 7,151,480 °•Y216360 (4,935,1201 30 991,,.;4�889,330, (2ib72,950)" -05:331 j
3a rent aervtce
`
35 1 Operating Transfers Out ' ' ' ' 1
; •�
733,000 565,400 (167,600) 77.141 1,003,255 (437,855) 56.361
36j : Contingency - 1,335,960 0 (1,335,9601 O.00X 0
3): . ___ _ _ 0 ERR
13s 1 TOTAL EXPENDITURES 33,225,160 15,031,565'(8,193595) r75 341 27553,339 (2,521,J14)? 90.851
39'• 1
nappropr e a an 40.......7-
i
04 o42-1234 29TiTD 01---f
.41: + -- ----- -----
I4z :TOTAL - -- --- ------- ----------
S 39,701,000 36,828,222 (2,872,1781 92.761 38,257,981 11,387,4811 96.261
r� �
i ,
---------
CARRYOVER ANALYSIS
16 JUNE 30, 1994
r, i YR 3 Yr
1994-95 1993=94 1992-94 1991-94
Actual 64IN GAIN GAIN
,o -t'arryover--�-E}5S) tkBSSl- ftU5S3---- ----
-------------------------- ------------- ------------- ------------- -------------
z General Fund t 743,449 f 190,051 f 371,880 f 350,766
Cemetery Fund------ ---- ------- -
88,582 37,537 48,195 1B,627
Band Fund 43,949 4,664 3,339 6,435
6 Streetfumi- -----3}8;6+1 )74:910----104 6 i 44,-302-- --- -- - -- -
Street Fund SDC 78,766 57,095 78,766 78,766
e Airport Fund 16,084 7,445 7,590 3,725
12C Capital Improvements Fund 983,583 585,591 155,341 1223,579) -
Hospital Construction Fund 464,794 17,029 36,370 64,607
Bancroft Band Fund 457,991 50,723 23,033 55,977
24; General Bond Fund 177,294 24,589 51,127 64,099
2 SerY:«u;,a--------984990 {632-5F ,(-8,531-)--- 8,823 --
26 Advance Refunding.Bond Fund 1,311,017 (735,886) 148iBID;;, (117,565)
2,'
',26ter Fund 721,x29- 261 061-- 261,,409- 77,211
i z9:
Water Construction 967,581 (93,839) (1,048,551) 967,581
Sewer Fund 394,743 68,605 122,139 (6,901)
31 -Sewer cofistFuei on - 420,832_ 874,702-- 787,,rri 720,832 -
Electic Fund' '782,471-'- �'2A,518 (202;034)' (213,404)
33
�. ze,irrsr8el rtres fcird- 397,384?` wl}it4 1219 440" 3487833
ss Insurance Services fund 1,097,011 (240,440) (187,857) (129,848)
361 Equipment Fund Maintenance 1,322,507 (93,826) (67,371) 248,306
137!
Cemetery Trust Fund 609,358 " 4,888 16,565 9,187
Ski Area Trust Fund 0 ;-% 0 (1;076;712) 0
�I Subtotal 11,796,656 1,092,012 1517,886) 2,276,760
41I
�i WateF Band (967,55w 93,839 17048,55{ 19677581!
Advance Refunding (1,311,01h.; :735;886 -48,817 F 117,565
441 Serer Construction 1720,8321 " (614,702) {733,423) . (120,832)
451 Ski Ashland 0 0 17076,772 0
------------- ------------- ------------- -------------
4i
. i
j�l 8,791,226 1,247,036 922,332 105,412
Hospital Fund 0 0 0 0
I� Parks and Recreation Fund 0 0 0 0
Recreation-Serial 6evy-Fund- -0- 0 0 0 --
3 Parks Capital Improvement Fu 0 0 0 0
Parks Trust Fund 0 0 0 0
SCi
551 - ----
Total f 11,796,656 f 1,092,012 f (517,886) f 2,276;760
CITY OF ASHLAND
2 L'AS'H AND INVESTMENTS
3i JUNE 30, 1994
AMOUNT PERCENT
7 ------------------------------------- --------------- ----------
e
91 CASH ON HAND $ 898. 00 0, 0
10 _
CHECKING ACCOUNTS
12 First Interstate Hank-Combined 1 , 000. 00 0. 0
13 U. S. National Bank-Combined 316, 961. 42 1.9
's subtotal 7,17 961 42 1. 9
16
19:
1
1e LOCAL GOVERNMENT INVESTMENT POOL 10,672, 28i. 79 64. 5
19: �-
j
201
US AGENCIES
2J. REV CORP 3, 565, 638. 63 21 . 5
23
24
TIME CERTIFICATES OF DEPOSIT'^
2`. - Klamath First Federal 00b.000.6
z>
2e -—
29 BANKERS ACCEPTANCE 197, 824.44 1 . 2
31,
32j - TREASURY BILLS
33: First TnterstAta RAoP 1 1,54' 524_ 70) 7-_0
" United States Bank 495, 312. 50 3. 0 ---
39
---------------
r
s )htnta 1a 644. 8'7. 20 10. 0 __
nr
TntPrfrinri Nnt as 9^ 90A_RS
General Obligation Bonds 28,000. 00 0. 2
.41I _ _____________ ___ _
_ _ _____
subtotal 501206. 85 0,
i
u:
`i TOTAL. CASH AND INVESTMENTS $ 16, 554, 647. 3_1 • 100.0
49.
>2'
\T�
r
CITY OF ASHLAND
CASH .AND INVESTMENTS BY FUND
JUNE _0. 1994
AMOUNT PERCENT
---- --- _---------- --------------c- ----_c--- _
General Fund $ 896, 323. .35 5.4
Ce—tpry Fund 91 , 569 69 0. 6
Band Fund 48,861 . 01 0. 3
Street Fund 319, 50.65 1 . 9
Airport Fin —_—_ _-_1 126. 46 0. 1
Capital Improvements Fund 1 , 409}816. 40 6. 1
n
Idpgpi +al !`nn tri rtin ELLrLd_ 461 ,829 76 '? 8
Bancroft Bonding Redemption Fund 444, 225. 10 2. 7
General nrhligat• ' n Bood Find 174,},129 7a 1 . 1 _
General Debt Service Fund 87•;:146. 12 . 0.5
Advanced Refunding Bond Fund 3,631.02 0. 0
Water Fund 487, 145. 33 2. 9
Water Construction portion 985, 370. 49 6.0
Se.er F,ind
Sewer, Construction portion 727;767 33 4.'4'r
:Electric Fund
662� 821. 11 4. 0
Central Services Fund 522,097. 85 3. 2
Insurance Services Fund 1 , 469, 600. 72 8. 9
�^ + F d i 7.2,447- J7
8. 0
Cemetery Trust Fund 610 b5,5. 88
2ki Are T. -,-+ c .i 6- 1
.
-
subtotal 11 , 57.--, 246. 97 ---69. 9
Hospital 4:238:0:40. 51 25.6 - -- —
o,rt. ^nd Fiecreatioa 743 :cq RE! 4
TOTAL CASH AND INVESTMENTS x 16, 554, 647. .3.' 100. it
CITY OF ASHLAND CITY HALL
ASHLAND,OREGON 97520
telephone(code 503)4112-3211
TOS Honorable Mayor and City Council
FROMt Al Williams, Director of Electric Utilities
SUBJECT: Electric Department Activities for AUGUST 1994
THE FOLLOWING IS A CONDENSED REPORT OF THE ELECTRICAL DEPARTMENT ACTIVITIES
FOR AUGUST 1994.
INSTALLED 9 NEW UNDERGROUND SVCS, 1 NEW OVERHEAD SVC AND 3 ALTERED SVCS.
INSTALLED 5630 FEET OF CONDUIT AND 6420 FEET OF CONDUCTOR.
9 NEW TRANSFORMERS WERE INSTALLED FOR A TOTAL OF 675 KVA AND 1 WAS REMOVED
FOR A NET GAIN OF 650 KVA ON THE SYSTEM.
RESPONDED TO 109 REQUESTS FOR CABLE LOCATES.
HAD 416 CONNECT ORDERS AND 228 DISCONNECTS FOR A TOTAL OF 644.
THERE WERE 154 DELINQUENT ACCOUNT NOTICES WORKED AND 52 DELINQUENT ACCOUNTS
WERE DISCONNECTED.
ONE 451 POLE WAS INSTALLED UNDER THE POLE REPLACEMENT PROGRAM. ONE 50' POLE
AND ONE 30' POLE WERE INSTALLED UNDER NEW CONSTRUCTION.
6 NEW STREET LIGHTS WERE INSTALLED AND 17 STREET LIGHTS WERE REPAIRED.
EMPLOYEES ATTENDED MONTHLY SAFETY MEETING.
MONTHLY EMF READINGS WERE TAKEN.
TRANSFORMERS AND CONDUCTOR WERE INSTALLED IN STRUVE SUBDIVISION BETWEEN OAK
ST AND PATTERSON ST.
REBUILD OF N MOUNTAIN AVE FEEDER AND INSTALLATION OF 2 NEW FEEDERS FOR NEW
SUBSTATION IS CONTINUING.
INSTALLED PRIMARY EXTENSION OFF OF WALKER AVE FOR NEW SOSC MAINTENANCE BIG.
INSTALLED PRIMARY EXTENSION OFF OF ASHLAND LOOP RD FOR 2 HOME SUBDIVISION.
INSTALLED NEW PRIMARY UNDERGROUND AND NEW DEAD-END POLE AFTER CROMAN CHIP
TOOK OUT POLE AND UNDERGROUND DIP.
September 30, 1994
M E M O R A N D U M
TO: Honorable Mayor & City Council
FROM: Brian L. Almquist, City Administrator
SUBJECT: Monthly Report - September 1994
The following is a report of my principal activities for the
past month, and a status report on the various City projects and
Council goals for 1994-95.
I. PRINCIPAL'ACTIVITIES:
1. Met with Bob Jannsen of Medford Public Works Department
concerning the establishment of a joint position for
administration of CBDG monies.
2 . Met with Council candidate Lee Carrau for lunch.
3 . Attended monthly Chamber of Commerce breakfast meeting.
4 . Attended 3-day Northwest Public Power Association Board
meeting at Ashland Hills Inn.
5. Met with Bond Attorneys in Portland along with other
members of OMECA to finalize arrangements for sale of
conservation bonds.
6. Met with Business Agent for Clerical/Technical workers to
discuss contract administration issues.
7 . Met with Pete Belecastro and Tim Bewley of RVTV to
progress of move to music building and other issues.
8 . Met again with business agent and job stewards of
Laborers Union to review contract extension.
9 . Attended half-day workshop at Ashland Hills Inn and
participated in table top emergency to simulate failure of Hosler
Dam.
1
i
10. Attended breakfast meeting with Hospital Board to
discuss effects of "Son of 5" ballot measure on hospital fees,
and PERS Pick-up ballot measure.
11. Spoke again with acting Ashland Ranger regarding USFS
plans for relocating the District office now on Washington
Street.
12 . Met with representatives of ODOT and the Rogue Brewery
concerning lease arrangements on area below the Lithia Way/Water
Street bridge.
13 . Met for coffee or lunch on three occasions with
individual Council members.
14 . Attended ceremony at Northwest Museum of Natural History
with BPA area representative and our conservation staff to
present check from BPA for Energy Smart improvements.
15. Met with Lance Pugh regarding LID issues and Regional
Strategies grant administration on Oak Block.
16. Had luncheon meeting with Mike O'Brien and Ted Taylor of
the Tidings.
17 . Met on two occasions with Gary Afseth and Community
Development staff to review options for joint elevator with OSF
at rear of City Hall.
18 . Met with Buddy Sullivan concerning Golf Course issues.
19 . Attended French Sister City subcommittee meeting.
20. Participated in monthly Town Hall presentation on RVTV
with Mayor Golden and Councilor Reid.
21. Attended all-day meeting of League of Oregon' Finance &
Taxation Committee in Salem. \
STATUS OF VARIOUS CITY PROJECTS:
1. Electric Substation. Construction of the substation is
now complete except for energizing. We have also completed our
work, but will wait for Winter to remove the old poles.
Landscaping is to begin this Fall as soon as the weather cools
off.
2 . open Space Program. I will be meeting with Ron Bolstad
next week to discuss the acquisition of the 40 acre SOSC Perrozi
tract. I have also received an initial price from the owner of
2
the granite pit above Lithia Park. we are still looking into two
20 acre parcels in the interface and a large tract on the-North
end of town owned by Everett Falk. z _
3 . Wetlands Study. The 20/50 Committee is continuing its
work to facilitate a basinwide solution to water quality and
quantity. We now have the reports from the State Water Resources
Dept.on water availability, but have .nothing from the Dept. of
Fish and Wildlife on the effects on fish production and habitat.
The Council has scheduled a study session for October 26.
4 . Capital Improvement Plan. In light of the recently
commissioned engineering study on seismic retrofitting City Hall
and other cost data, we will postpone a public presentation on
the overall plan until Fall.
5. Office Addition at Civic Center. Working drawings and
specifications have been completed. All action has been
postponed pending completion of final cost reports on the Ad Hoc
Committee's recommendations.
III. STATUS OF COUNCIL GOALS (Uncompleted items) :
1993-94 :
1. Deal more effectively with public/media issues. The City
Council and Staff agreed to become more active In writing guest
editorials and in responding to letters to the editor. (Ongoing)
2 . Review personnel policy effectiveness. The Council
directed a review of our present employee evaluation process,
training, and overall personnel policies. (A committee of middle
management personnel has been reviewing the last issue, and I
hope to report to the Council on this soon) .
1994-95:
1. Resolve A.D. A. requirements including diving
consideration to back wall defects and full accessibility for
City Hall and Engineering offices. A recommendation on barrier
removal was presented to the Council on June 5 and adopted. The
94/95 CBDG budget appropriates $22, 500 per year for these
projects. We are to do the items most beneficial to the
handicapped first. The plan will take about 8 years to complete.
Also, I am working with Paul Nicholson at OSF regarding a joint-
use elevator at the rear of City Hall.
2 . Form Ad Hoc committee to develop strategies for improved
two-way communication between citizens and the Council. Mayor,
Councilor Laws and City Administrator are to meet to formulate a
committee.
3
t
•
3 . Council meeting scheduling. Implemented.
4 . Revise Land-use procedures to enhance use of neighborhood
problem solving and mediation. Draft being prepared by City
Attorney.
1994-95 NOTES TO STAFF (Uncompleted items) :
1. Directed City Administrator to investigate the status of
the Railroad property; i.e. clean-up, availability for purchase,
etc.
2 . Asked City Administrator to check into red/yellow/green
light system for public input at meetings.
Brian L. Almgu� st
City Administr t
BA:ba
4
ti.
of ASN e
�`�. emorandum
�REGGa.'•
October 4, 1994
T O. Brian Almquist, City Administrator
Wram: Steven Hall, Public Works Director
V
p�II�jECt: Water Update - 10/4/94
ACTION REQUESTED
City Council rescind Stage I water curtailment effective immediately.
UPDATE
This has been a summer of extremes which has made the projections for this water year extremely difficult. June
started as a "normal" summer and July brought the"unusual" weather conditions and recent projections of higher
than normal temperatures has not occurred.
As I noted in my memorandum of 9/20/94, "If water use, Reeder Reservoir reserves and Ashland Creek remain
relatively constant,I will be more than likely recommending that Stage I water curtailment be rescinded at the
October 4th City Council meeting."
Talent Irrigation District stopped supplying water to the City of Ashland September 25th. The supply of water for
the extra days from TID was a major contributing factor to our current positive water situation.
In addition, the combination of citizens and businesses responding to the plea to conserve water and the failure of
high temperatures to occur as predicted by the U.S. Weather Service and the brief rainfall we have experienced
has added to the positive position our water supply is in at this point in time.
Our water situation on Sunday, October 2nd was:
-------------------------------------------------------------------------
Plant Production 2.80 million gallons
TID Treated 0.00 million gallons
Ashland Creek 1.50 million gallons
Reeder Reservoir 80.10% full
Water Reserve * 120 days
-------------------------------------------------------------------------
9/1/94 - 10/2/94
Average Plant Production 3.62 million gallons
9/1/92 - 10/02/92
Average Plant Production 4.03 million gallons
-------------------------------------------------------------------------
* Assuming a consumption rate of 4.0 million gallons per day
1
There are several factors which I am basing my recommendation to rescind Phase I Curtailment. Reeder
Reservoir is now slightly above the 1992 level, water consumption for the month of September is below 1992 use
and Ashland Creek has reached a consistency that indicates we have "hit the bottom" for low flow.
On October 2nd, our consumption was under 3 million gallons. Assuming production at 4 million gallons per
day, no rainfall, and Ashland Creek remaining at 1.5 million gallons per day, we would be out of water the first
part of February. Our current average consumption from September 1st through October 2nd is 3.62 million
gallons.
I have talked about my "comfort level" in several previous memorandums on our water situation. I believe my
recommendation is based on a conservative review of our current position and the review of our records covering
the period from 1976 to the present. I recommend that the City Council rescind Stage 1 water curtailment.
THANK YOU
I wish to personally thank those families and businesses that played a vital role in our making it through the
"Summer of 94". Each sacrifice and contribution that saved water made it possible for us to be in this position in
October.
cc: Dennis Barnts, Water Quality Superintendent
Daryl McVey, Water Filter Plant Supervisor
Keith Woodley, Fire Chief
Ashland Daily Tidings
Medford Mail Tribune
encl: Plant Production, June 1 to October 31
Ashland Creek Flow, June 1 to October 31
Reeder Reservoir, June 1 to October 31
Reeder Reservoir, March 1 to February 28
Plant Production
June 1 through October 31
7-
6-:
>1 M
Nv�
V V
.4 h IV, I
5- r.vt j
z.
0 4.5-
4-
1PA
J 11;
Cm.
3.5--
M
3-
2-:L T=rrFm Tm Tn-nT Trrm
1 2 29, July 0 27 3 August 31 5 June
� 1
Ashland Creek Flow
June 1 through October 31
7
6
a
0 5 Repaired Leak In West Fork
a�
u) 4
o
C7 3
o ' '
2
..
1
0
1 , 8 15 22 29 20 27 24 3 5 1�6
June July August September October
1994 °°°°°°°• 1992
Reeder Reservoir
June 1 through October 31
100%
TI D stopped 9/25/94
90% `
_ 80%
TID began 7/14/94
70%
U
i
N
D_
60%
50%
40% lTrM.T=. Ilimm. L,T=.rmrr.Trm
1 8 IS 92 29 61.3 20 27 P 10 17 431 7 14 21 28 5 12 19 26
June July August September October
1994 ......°......• 1992 ......•• Standard Curve
REEDER RESERVOIR VOLUME
MARCH 1993 THROUGH FEBRUARY 1994
100%- :
90%-. ..................... ............... ...................... .... ........................
..................................................................
-�
......... ..... .................................... ..
..................... ............................. ..
..I.. .................... . . ..............................................
80%-
............ --------------...... ........................................................... ...................................................................................................
...........
70%- :
U-
.............................. ................................................................................. I .................................._.............................................
..........
Z50%-..::......................... ............. .......... ....................................................... . ............... ... .... . ... .......................
w
40%- .................... -------......................................................... ........................................................ . .........................................
.......................
w
30% ..
............... .......... ................................................................................................................................... ..................................
............
20%- .............
................................................................................................................. ..................... . ...............
............
10%- ............
.. .. .................... ........................... ...................................................... . ....... ..............
0%
03/01 04/20 06/10 07/30 09/20 11/10 12/30 02/20
DATE
Theoretical Actual 1992
V ti r
• p
CITY OF ASHLAND
ASHLAND CREEK FLOWS
Q 12
rr
w lo-- ....................................
4............... ..............._..........................
.................................................:......................................•
z
:......................................O $
J i
J
Q
C76- ` ...................... .................. ................................... ............................
z
O
4 ...... ... .......... .. ............................................... .......... .............. ........................
z2 ........ .................................................................................................................
O O
LL JAN MAR MAY JUL _ SEP NOV
DATE
--■- AVG 1976-1993 -+- 1994 - - 1992
.,OE AS Ii,`
Memorandum
�REGO
September 27, 1994
�Q• Honorable Mayor and City Council
Aram: Brian L. Almquist, City Administrat r
p�1IIIjEtt: Labor Contract Approvals
1. International Association of Firefighter
We have finally received a signed contract from the Firefighters' Union after months of discussion
involving interpretation of the arbitrator's award. As you will recall, the arbitrator awarded the union a 9%•
increase retroactive to July 1, 1993 which was split 4.5% on that date and 4.5% on January 1, 1994. A
number of other issues were also decided by the arbitrator,with the City prev2iling on some and the union
on others. Since the language on the PERS pick up was not an issue, the contract as signed continues the
pick up for the duration of the contract which expires on June 30, 1996.•
• 2. Construction Laborers' Union:
We have also reached agreement with the Laborers for a contract expiring June 30, 1997.That agreement
likewise did not change the language on the PERS pick up. The agreement also provides for a formula for
wage increases based on the CPI with a minimum of 3% and a maximum of 6%�It also provides for the
conversion from Blue Cross Plan N to Plan V, which will save the City about$15,000 per year, while
providing the employees with a comparable health plan. The savings still reflect the City's agreement to
provide wellness benefits outside the Blue Cross contract and picking up two.dedu&bles for each family
unit.
RECOMMENDATION: That the Mayor and Recorder be authorized to sign the new contracts on behalf of the
City.
(r.Union%brCon.mem)
r
{..�.�LF�(-L4►4� AµY�I�L �'y{-IJ(A.l-�LL►L.L►�
PE °90 1175 E. MAIN ST. ASHLAND, OREGON 97520 Phone(503) 482-5211
O sego S
Fpq RTME� Ik
GARY E. BROWN September 22 , 1994
Chief of Police
TO: Mayor and Council
FROM: Gary E. Brown, Chief of Police
SUBJECT: Liquor License Application
Application has been received from OREN HUTCHINSON, LARRY HOLDEN,
AND PATTY HOLDEN dba\ THREE "H" CORPORATION dba\ AM/PM/ MINI
MARKET for a CHANGE OF OWNERSHIP LIQUOR license, for an
ESTABLISHMENT located at 2380 HIGHWAY 66, ASHLAND.
A background investigation has been completed on the applicant
and approval of this application is recommended.
DAY#N BARNARD
POLICE CAPTAIN
MC:kmh
CITY ATTORNEY
CITY OF ASHLAND
20 EAST MAIN STREET
(503) 482-3211, EXT. 59
MEMORANDUM
September 29, 1994
To: Mayor and City Council
From: Vim- Paul Nolte
Subject: Additional amendments required for code consistency
In May, 1993 the council adopted amendments to the city's fair housing code and
affirmative action policy to prohibit discrimination based on sexual orientation and
disability. It was recently brought to my attention that several other code provisions
require amendment in order that the code be consistent with these previous
amendments.
The attached amendments serve that purpose. These amendments have not been
published but publication can occur by your next meeting so that the ordinance may
be read by title only.
ORDINANCE NO.
AN ORDINANCE AMENDING SECTIONS 3.08.010, 3.08.040,
10.110.010 AND 10.110.030 OF THE ASHLAND MUNICIPAL CODE
TO CONFORM TO THE CITY'S EMPLOYMENT AND HOUSING
ORDINANCES AND POLICIES PROHIBITING DISCRIMINATION ON
THE BASIS OF SEXUAL ORIENTATION AND DISABILITY
ANNOTATED TO SHOW DELETIONS AND ADDITIONS. DELETIONS ARE 1 IN€B-T#ROI IG14 AND
ADDITIONS ARE SHAI]ER.
THE PEOPLE OF THE CITY OF ASHLAND DO ORDAIN AS FOLLOWS:
SECTION 1. Section 3.08.010.A.4 of the Ashland Municipal Code is amended to read:
3.08.010 PURPOSE. A. Statement of Purpose. The purpose of these general
policies is to maintain a high level of support for efficient and effective City
service through systematic and uniform application of professional personnel
practices. The fundamental objectives of these policies are to:
4. Provide fair and equal opportunity to all perso.ns who enter
.................
City service, regardless of race, color, creed, national origin, sex, 5exul
oflentatlon;age, religious, or political belief through proper personnel
administration.
SECTION 2. Section 3.08.040.A.7 of the Ashland Municipal Code is amended to read:
3.08.040 GENERAL PERSONNEL POLICIES AND PROCEDURES.
A. Prerequisites for Employment. Prerequisites for employment by the
City of Ashland as a full-time employee are:
7. No question in any application form, test or interview or by
appointing authority shall be framed as to attempt to elicit information
concerning race, color, ancestry, sex, s��art,.?age, national origin,
political or religious affiliation.
SECTION 3. Section 10.110.010 of the Ashland Municipal Code is amended to read:
10.110.010 Declaration of policy. It is hereby declared to be the policy of
Ashland, Oregon, in the exercise of its policy power for the public safety, public
health, and general welfare to assure equal opportunity to all persons to live in
decent housing facilities regardless of race, color, religion, sex, sexual
PAGE 1-ORDINANCE 1wordWiscrim.ord)
one ntatdon,national origin or familial status and, to that end, to prohibit
discrimination in housing by any persons.
SECTION 4. Section 10.110.030.A of the Ashland Municipal Code is amended to
read:
10.110.030 Unlawful practices. In connection with any of the transactions set
forth in this section which affect any housing accommodation in the open
market, or in connection with any public sale, rental or lease of any housing
accommodation, it shall be unlawful within the City of Ashland for a person,
owner, financial institution, real estate broker or real estate salesman, or any
representative of the above, to: i
A. Refuse to sell, rent or lease, or deny to or withhold any housing
accommodation from a person because of race, color, religion, national origin, l
dlsabity, sex, sexual orientation or familial status; or
The foregoing ordinance was first READ on the day of 1994,
and duly PASSED and ADOPTED this _day of 1994.
I
Nan E. Franklin, City Recorder
SIGNED and APPROVED this day of 1994.
Catherine M. Golden, Mayor
Approved as to form:
Paul Nolte, City Attorney
PAGE 2-09DINANCE pm:ordXdfevlm.orcU
i
Ordinance No.
9
AN ORDINANCE AMENDING SECTION 18.08.300 AND ADOPTING CHAPTER
18.94 OF THE ASHLAND MUNICIPAL CODE RELATING TO HOME
OCCUPATIONS
(PA-94-050)
THE PEOPLE OF THE.CITY OF ASHLAND DO ORDAIN AS FOLLOWS:
Section 1 . Section 18.08.300 of the Ashland Municipal Code is to read:
18 08 300 Home occupation. A commercial activity permitted in a
residential zone as provided in Chapter 18.94.
Section 2. Chapter 18.94 of the Ashland Municipal Code is adopted to read as
follows:
Chapter 18.94
HOME OCCUPATIONS
Sections:
18.94.100 Purpose and Intent
18.94.110 Conduct of Home Occupation - Standards
18.94.120 Prohibited Uses
18.94.130 Permit Required - Application
18 94 100 Purpose and Intent. The purpose of this chapter is to encourage those
who are engaged in small commercial ventures which could not necessarily be
sustained if it were necessary to lease commercial quarters or which, by the nature
of the venture are appropriate in scale and impact to be operated within a
residence. Home occupations shall also be recognized for their contribution in
reducing the number of vehicle trips often generated by conventional businesses.
It is the intent of this chapter that home occupations not infringe upon the right of
neighboring residents to enjoy the peaceful and safe occupancy of their homes.
However, large-impact commercial operations, which would ordinarily be
conducted in a commercial or employment district shall continue to be conducted
in those districts and not as a home occupation.
18 94 1 10 Conduct of Home Occupation - Standards. Home occupations shall be
subject to the following standards:
PAGE 1-ORDINANCE (mlk:home-occ.ord)
A. Appearance of Residence.
1 . The home occupation shall be restricted to the dwelling unit, accessory
structure, or yard area not visible from the public right-of-way and be conducted in
such a manner as not to give an outward appearance of a business.
2. The home occupation shall not result in any structural alterations or
additions to the dwelling or accessory structure that will change its primary use.
3. No display of products and or equipment produced or used by the home
occupation may be displayed so as to be visible from outside the dwelling or
accessory structure.
B. Storage.
1 . Outside storage, visible from the public right-of-way or adjacent
properties, is prohibited.
2. On-site storage of hazardous materials (including toxic, explosive,
noxious, combustible or flammable) beyond that normally incidental to residential
use is prohibited.
3. Storage of inventory or products and all other equipment, fixtures, and
activities associated with the home occupation shall be allowed in the dwelling or
accessory structure.
C. Employees.
1 . Other than family members residing within the dwelling located on the
home occupation site, there shall be no more than one full time equivalent
employee, and no more than one employee at any given time. As used in this
chapter, the term "home occupation site" means the lot on which the home
occupation is conducted.
2. Additional individuals may be employed by or associated with the
home_occu patio n, so long as they do not report to work at the home.
3. The home occupation site shall not be routinely used as a headquarters
for the assembly of employees for instruction or other purposes, including dispatch
to other locations.
D. Advertising and Signage. No signs shall be permitted on a home occupation
site.
E. Automobiles, parking and traffic.
1 . One commercial automobile associated with the home occupation is
allowed at the home occupation site. Such automobile shall be of a size that
would not overhang into the public right-of-way when parked in the driveway or
other location on the home occupation site.
2. There shall be no excessive commercial vehicle deliveries from or to the
home occupation site. Excessive deliveries are defined as more than three per day,
during the hours of 7 a.m. to 7 p.m. There shall be no commercial vehicle
deliveries during the hours of 7 p.m. to 7 a.m.
3. There shall be no more than one client's or customer's automobile at any
one time and no more than eight per day at the home occupation site.
PAGE 2-ORDINANCE (mlk:home-occ.ord)
F. Clients or customers are permitted at the home occupation from 7 a.m. to 7
p.m. only.
18 94 120 Prohibited Uses. The following uses are prohibited as home
occupations:
A. Any activity that produces radio or TV interference, noise, glare, vibration,
smoke or odor beyond allowable levels as determined by local, state or federal
standards.
B. Any activity involving on-site retail sales, except as allowed in the Historic
Railroad District or items that are incidental to the occupational use, such as the
sale of beauty products from salons, lesson books or sheet music for music
teachers, or computer software for computer consultants.
C. Any uses described in this section or uses with similar objectionable impacts
because of automobile traffic, noise, glare, odor, dust, smoke or vibration:
1 . Ambulance service;
2. Ammunition or firearm sales;
3. Ammunition reloading business;
4. Animal hospital, veterinary services, kennels or animal boarding;
5. Auto and other vehicle repair, including auto painting;
6. Repair, reconditioning or storage of motorized vehicles, boats,
recreational vehicles or large equipment on-site;
18 94 130 Permit Required - Application. A. No person shall conduct a home
occupation without first obtaining a home occupation permit from the Planning
Department and a valid business license as required under Title 6 of this code.
B. The Staff Advisor shall require of the applicant for a home occupation permit
such information as is necessary to determine the location and type of business,
and the manner in which it will be conducted. If the Staff Advisor finds that the
proposed home occupation complies with the requirements of this chapter, the
Staff Advisor shall issue a permit.
C. The home occupation permit is valid only to the person named on the permit
and for the business to be conducted at the location stated on the permit. The
permit is not transferable to another location or to another applicant.
D. Issuance of a home occupation permit under this chapter shall not relieve the
applicant from the duty and responsibility to comply with all other rules,
regulations, ordinances or other laws governing the use of the premises and
structures thereon, including, but not limited to, the specialty codes defined in
chapter 15.04, the Uniform Fire Code and Uniform Fire Code Standards defined in
chapter 15.28, or any private restrictions relative to the property.
PAGE 3-ORDINANCE (mlk:home-occ.Ord)
E. The Staff Advisor or designee may visit and inspect the site of a home
occupation permitted in this chapter periodically to insure compliance with all
regulations and conditions to which the permit is subject, during normal business
hours, and with reasonable notice.
PAGE 4-ORDINANCE (mlk:home-occ.Ord)
fflemorandum
'•,041100 ,.
September 28, 1994
Honorable Mayor and City Council
rnm: Brian L. Almquist, City Administratgf ---/
p�11�jECf- Raising Minimum Rent Exempt from Motel Tax
When the original HoteUMotel tax was established in 1975, the City of Ashland was operating the Ashland Mills
Youth Hostel on Walker Avenue. It was the desire of the Council at that time to exempt youth lodgings for the
tax and thus a minimum fee of$6.00 was established as the threshold for imposition of the tax. The ordinance
also provided that the minimum be adjusted by the CPI each year, which puts the present minimum at$9.11.
The Ashland Youth Hostel now charges$11.00 to members and $13.00 to non-members. Although we have not
required that they pay the tax on these amounts, I believe we should amend our ordinance to raise the minimum to
$15.00, if it is still the Council's desire to exempt youth lodgings in a dorm setting. Attached is an ordinance
implementing the higher minimum.
(r.Y.tM.m )
Attachment
ORDINANCE NO.
AN ORDINANCE AMENDING SECTION 4.24.030.8 OF THE ASHLAND
MUNICIPAL CODE TO INCREASE THE MINIMUM RENT EXEMPTION
FROM THE TRANSIENT OCCUPANCY TAX TO $15.00.
ANNOTATED TO SHOW DELETIONS AND ADDITIONS. DELETIONS ARE NN✓D TMR8F16N AND
ADDITIONS ARE .A,'
THE PEOPLE OF THE CITY OF ASHLAND DO ORDAIN AS FOLLOWS:
SECTION 1. Section 4.24.030.13 of the Ashland Municipal Code is amended to read:
4.24.030 Exemptions. No tax shall be imposed upon:
B. Any occupant whose rent is of a value of $679gg mor less per
day. This amount shall be adjusted on July 1 of each year based on the
change in the Portland Consumer Price Index.
The foregoing ordinance was first READ on the day of , 1994,
and duly PASSED and ADOPTED this day of 1994.
Nan E. Franklin, City Recorder
SIGNED and APPROVED this day of 1994.
Catherine M. Golden, Mayor
Approved as to form:
Paul Nolte, City Attorney
PAGE 1-ORDINANCE (P:ord1tnx-tot.emd1
RESOLUTION NO. 94
A RESOLUTION AUTHORIZING AN INTERFUND LOAN TO THE
COMMUNITY DEVELOPMENT BLOCK GRANT FUND
THE CITY OF ASHLAND RESOLVES AS FOLLOWS:
RECITAL: ORS 294.46 requires an ordinance or resolution to permit a loan from one
fund to another; and a loan cannot be made from a debt service fund to any
other fund. If the loan will not be repaid by the end of the fiscal year, it must
be budgeted requirement in the following year's budget.
SECTION 1. The Director of Finance is hereby authorized to borrow $50,000 from
the Cemetery Trust Fund. The loan will be made prior to June 30,
1995, and will be repaid with accrued interest prior to June 30, 1996.
Interest will be charged at the City's average interest rate at the date of
the loan or the date of repayment, whichever is higher.
This resolution was read by title only in accordance with Ashland Municipal Code §2.04.090
duly PASSED and ADOPTED this day of 1994.
Nan E. Franklin, City Recorder
SIGNED and APPROVED this day of 1994.
Catherine M. Golden, Mayor
0 Re iewed as to/Jfor�m-
0C
Paul Nolte, City Attorney
(g:ji1h.p\counci1\cdbg1=.r")
I