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1994-1206 Council Mtg PACKET
Im r n : Any citizen attending Council meetings may speak on any item on the agenda, unless it is the subject of a public hearing which has been closed. If you wish to speak, please fill out the Speaker Request form located near the entrance to the Council Chambers. The Chair will recognize you and inform you as to the amount of time allotted to you. The time granted will be dependent to some extent on the nature of the item under discussion, the number of people who wish to be eard, and the length of the agenda. AGENDA FOR THE REGULAR MEETING ASHLAND CITY COUNCIL December 6, 1994 I. PLEDGE OF ALLEGIANCE: 7:00 p.m., Civic Center Council Chambers II. ROLL CALL J /III. APPROVAL OF MINUTES: Regular Meeting of November 15, 1994. vIV. SPECIAL PRESENTATIONS AND AWARDS: 1.6-� Mayor's proclamation of Saturday, January 7, 1995 as "Christmas Tree Recycling Day in Ashland". 2.✓ Mayor's proclamation of December as "National Drunk and Drugged Driving Prevention Month". VV. CONSENT AGENDA: 1. Minutes of Boards, Commissions and Committees. 2. Monthly departmental reports - October and November, 1994. 3. Mayor's appointment of Ron Bass to Planning Commission for term expiring April 30, 1997. 4� Liquor license application from Dragonfly Bistro, Inc., 70 Water Street (Ann, Robert and Guy Clouse, applicants). V1.J PUBLIC FORUM: Business from the audience not included on the agenda (limited to 3 minutes per speaker and 15 minutes total). i VII. UNFINISHED BUSINESS: 1. Update by Councillor Winthrop on discussions with DEQ regarding Wastewater Treatment Plant upgrade. VIII. NEW AND MISCELLANEOUS BUSINESS: 1. Letter from Ashland Sanitary Service requesting that Mayor appoint a Council Committee to review proposed rate increase. 2. Letter from Ashland Community Hospital requesting Council approval of capital improvement expenditures. 3. Acceptance of audit report for Fiscal Year 1993-94. 4. Notification of proposed logging operation on north Ashland viewshed. X. I R A First reading of "An Ordinance repealing vehicle weight limit on Oak Street". -- 2. Reading by title only of "A Resolution of in to provide for improvements to Ann and Clinton Streets and setting a public hearing". Lam —3-. Approval for Public Works Director to sign agreement with DEQ on completion of facilities plan for Wastewater Treatment Plant. A w /iql'6�L- 4.✓ Reading by title only of "A Resolution declaring canvass of the vote and Mayor's Proclamation on the election held on November 8, 1994". 924 Reading by title only of "A Resolution authorizing the acquisition of property for the purpose of construction of the Central Ashland Bikepath". X. OTHER BUSINESS FROM COUNCIL MEMBERS XI. ADJOURNMENT XII. EXECUTIVE SESSION: Immediately following adjournment, in Civic Center Conference Room to consider the evaluation of the City Administrator and City Attorney pursuant to ORS 192.660(1)i. 1 i MINUTES FOR THE REGULAR MEETING ASHLAND CITY COUNCIL November 15, 1994 CALLED TO ORDER Mayor Catherine M. Golden called the meeting to order at 7:00 p.m. in the Civic Center Council Chambers. ROLL CALL Councillors Laws, Reid, Hauck, Acklin, Arnold were present. Councillor Winthrop was absent. APPROVAL OF MINUTES The minutes of the Regular Meeting of November 1, 1994 were accepted as presented. CONSENT AGENDA 1. Minutes of Boards, Commissions and Committees. 2. Monthly departmental reports - October 1994. 3. Request from US West Communications for easement on Library property at Gresham Street and Hargadine. 4. Liquor license request from Kelly J. Davis and Kelly S. Davis dba Trinity Lanes for a liquor license located at 1505 Siskiyou Boulevard. 5. Liquor license application from Marta Traister dba Fourth Street Garden Gallery for a liquor license for an establishment located at 265 Fourth Street. 6. Request from Parks and Recreation Commission to appoint Robert Bennett to vacancy created by resignation of Robert Malone for the term which will begin January 1, 1995. Pull item #3 for further consideration. Councillors Hauck/Acklin m/s approval of Consent Agenda items #1, 2, 4-6. Voice vote all AYES. Motion passed. PUBLIC FORUM: Business from the audience not included on the agenda (limited to 3 minutes per speaker and 15 minutes total). No one present. (r.Minutw111-15-94.min}1 NEW AND MISCELLANEOUS BUSINESS 1. Request from Jim and Wink Jean, 2855 East Main Street, to connect new and existing residences outside the City Limits to City sewer system. Public Works Director Steve Hall presented information to Council. Staff recommended that Council not approve request. Councillors Hauck/Arnold m/s deny request. Voice vote all AYES. Motion passed. 2. Consent Agenda item /J3--Request from US West Communications for easement on Library property at Gresham Street and Hargadine. City Administrator Brian Almquist read recommendation from Historic Commission to locate unit close to Library building. Community Development Director John McLaughlin reviewed the information with Council. Councillor Acklin/Hauck m/s to authorize easement request be.signed by Mayor and City Recorder if US West agrees to relocate enclosure closer to Library structure. Voice vote: all AYES. Motion passed. ORDINANCES. RESOLUTIONS & CONTRACTS 1. Second reading by title only of "An Ordinance of the City Council of the City of Ashland amending the Physical Constraints Overlay Map - Wildfire Lands - and modifying Section 18.62.090 of the Ashland Land Use Ordinance -- Physical and Environmental Constraints - Development Standards for Wildfire Lands". Councillors Laws/Hauck m/s adoption of Ordinance 2747. Roll call vote: Laws, ' Reid, Hauck, Acklin, Arnold YES. Motion passed. 2. Reading by title only of "A.Resolution amending Resolution 83-13 to expand the City's existing deferred compensation plan with ICMA by permitting all employees to participate. Councillors Acklin/Reid m/s adoption of Resolution 94-65. Roll call vote: Laws, Reid, Hauck, Acklin, Arnold YES. Motion passed. 3. Authorization for City Administrator to sign Local Agency Agreements with ODOT for East Main widening project and Central Ashland Bike Path project. Councillors Arnold/Acklin m/s to authorize City Administrator to sign agreements. Voice vote all YES. Motion passed. (r.Min %11-15-94=W-2 4. Authorization for City Administrator to sign TMDL monitoring agreement with the Rogue Valley Council of Governments. Councillors Hauck/Reid m/s to authorize City Administrator to sign agreement. Voice vote all YES. Motion passed. OTHER BUSINESS FROM COUNCIL MEMBERS ADJOURNMENT Meeting was adjourned at 7:35 p.m. Nan E. Franklin, Recorder Catherine M. Golden, Mayor (r.MinutwU 1-15-94.min)-3 .N I. F' A C K he..... I Y„ I, "8TH ANNUAL CHRISTMAS TREE RECYCLE DAY" t, I WHEREAS solid waste disposal and a dwindling capacity in our landfills is a q critical national problem; and � .lit zi, _ !' l; WHEREAS, garden waste contributes a significant volume in our landfills; and WHEREAS, Troop 112 of the Boy Scouts of America, with assistance from the Ashland Parks Department, P icked up and chi PPed over 4,000 . :,o Christmas trees last ear; and = 411 ( WHEREAS, the chipped material was used on park trails and as mulch for plants ^,{(i?` and did not enter the "waste stream"; and ! n �zta WHEREAS, the Ashland Lions are supporting this effort by donating volunteerf„ ate; power and equipment to transport the pick-up crews. ' 311 , e,�4Glk.:;i: NOW THEREFORE, I, Catherine M. Golden, Mayor of the City of Ashland, do nI hereby proclaim Saturday, January 7, 1995 as: 2falt- "CHRISTMAS TREE RECYCLE DAY IN ASHLAND" f t'al I -C and hereby urge all citizens to set out their tree near the curb on Friday, January 6, to (jfj;f be picked up on Saturday, January 7, between 9:00 A.M. and 6:00 P.M., and to := consider making•a donation to assist the-Troop in their community service activities. MR .=wi(:, Dated this 6th day of December, 1994. r-RS\ '�l'l:j("}' „t`}) k Nan E. Franklin Recorder Catherine M. Golden Mayor 4 � ~x..•' \ ��a q(L`/y1 -4 e>'°I� \itiV/ / \�• r 1�,y/}iII..ni \ 1`s�/ �t ", t Y�N s,y1 �' v �V//ae�r`¢ �: jqp.y y�l.. y4\ //Y : 't. 7,7 MN! /P� L1\//Y Y ry\'/ry1 I\•/, '�c: .. �,:/.-\ . :YT !.:1�1. ...r. .. f } .i •• .:i../ia v�. . .. ,.., rv•S�i%\U,P<�.::.. .5�::.\\u.} XX'. 411, ....... ........ ...... NATIONAL DRUNK AND DRUGGED DRIVING (3D) PREVEN77ON MONTH 1994 WHEREAS, DRIVERS AND PEDESTRIANS IMPAIRED BY ALCOHOL AND OTHER DRUGS a. ACCOUNT FOR NEARLY 17,500 HIGHWAY DEATHS ANNUALLY; AND WHEREAS, MOTOR VEHICLE CRASHES ARE THE NUMBER ONE CAUSE OF DEATH FOR CHILDREN, ADOLESCENTS, AND YOUNG ADULTS IN THE UNITED STATES; AND WHEREAS, ALCOHOL IS INVOLVED IN NEARLY HALF OF ALL TRAFFIC FATALITIES; c AND WHEREAS, INJURY AND PROPERTY DAMAGE RESULTING FROM ALCOHOL-IMPAIRED DRIVING CAUSE PHYSICAL, EMOTIONAL, AND ECONOMIC HARDSHIP FOR HUNDREDS OF THOUSANDS OF ADULTS AND YOUNG PEOPLE; AND ittr WHEREAS, COMPREHENSIVE COMMUNITY-BASED STRATEGIES TO FURTHER REDUCE AND PREVENT IMPAIRED DRIVING TRAGEDIES ARE KNOWN; AND 44 WHEREAS, HEALTH CARE COSTS RESULTING FROM MOTOR VEHICLE INJURIES COST AMERICAN SOCIETY OVER $14 BILLION A YEAR; AND SAVE $35,000 IN HEALTH CARE COSTS ALONE FOR EACH SERIOUS INJURY THAT IS PREVENTED. WHEREAS, IF WE TAKE A STAND NOW, WE CAN PREVENT IMPAIRED DRIVING; NOW, THEREFORE, 1, CATHERINE M. GOLDEN, Do HEREBY PROCLAIM DECEMBER 1994 As NATIONAL DRUNK AND DRUGGED DRIVING PREVENTION MONTH IN ASHLAND. I ALSO CALL UPON ALL CITIZENS, GOVERNMENT AGENCIES, PUBLIC AND PRIVATE INSTITUTIONS, BUSINESSES, HOSPITALS AND SCHOOLS IN ASHLAND TO PROMOTE AWARENESS OF CAUSES OF DRIVER IMPAIRMENT, EXISTING AND PROPOSED jwlnm' .1 LAWS INTENDED TO FURTHER REDUCE AND PREVENT IMPAIRED DRIVING, AND OPPORTUNITIES TO ESTABLISH SAFER AND HEALTHIER NORMS REGARDING THE USE OF Ni vwilp ALCOHOL AND OTHER DRUGS FOR ALL CITIZENS, PARTICULARLY YOUNG PEOPLE. DATED THIS 6TH DAY OF DECEMBER, 1994. NAN E. FRANKLIN, RECORDER CATHERINE M. GOLDEN, MAYOR ........ ,. IMF ASHLAND COMMUNITY HOSPITAL NOV E 8 19% �bravu BOARD OF TRUSTEES October 31, 1994 The meeting of the Board of Trustees of Ashland Community Hospital was held on Monday, October 31, 1994, in the conference room. PRESENT: Steve Lunt, Bruce Johnson, M.D. ; Jean Keevil, M.D. Mary Ellen Fleeger; Frank Billovits; and Dick Nichols, Trustees. Jerry Sivin, Foundation Representative. Also Present: James R. Watson, Administrator; Mike McGraw, Controller; Peggy Cockrell, Director of Personnel\Public Relations; Pat Flannery, Director of Development; David DeMerritt, IMS Manager; Glenda Cole, Administrative Assistant and Louise Watson, report for The Daily Tidings, Absent: Tom Reid, Mary O'Kief, Judy Uherbelau, Trustees; Pat Acklin, City Council Representative; Clifford A. Hites, M.D. , Medical Staff Representative; and Polly Arnold, Director of Patient Services. I. CALL TO ORDER Mr. Lunt called the meeting to order at 12:15 and welcomed everyone to -the October -meeting. II. . MINUTES Mr. Lunt called for a review of the minutes of the Strategic Planning meeting of September 9, 1994; the Executive committee of September 20, 1994, and the Board of Trustees of September 27, 1994. Following review, Dr. Keevil made the motion to approve the minutes as circulated. Mr. Billovits seconded the motion and the motion carried. III. COMMITTEE REPORTS A. Strategic Planning committee: Mr. Lunt reviewed the issues discussed at the October 7, 1994, meeting. He stated that Jim Whitman Jill reviewed how Newberg hospital separated from the city. Turner attended this meeting. 1 IV. DECISION ITEMS A. September Expenditures: In Mr. Reid's absence, Mr. Lunt reviewed the September payables. He stated that he. found everything in order and recommended approval. Mr. Billovits made the motion to approve the expenditures. Dr. Fleeger seconded the motion and the motion carried. V. MEDICAL STAFF REPORT "In presenting these names. for credentialing, or recredentialing, or other changes in status of a medical staff member, or potential medical staff member, the Executive Committee of the Medical Staff asserts without qualification-.:that.:the.affected persons were afforded due process in accordance with the Medical Staff- By-Laws and the rules and regulations of the hospital" b Board of Trustees October 31, 1994 Page 2 t. f, A. Credentialing: The completed applications of physicians is as follows: Carl R. Griesser, M.D. requesting courtesy staff privileges in i' Emergency Medicine; Ronald D. Jones, M.D. , requesting associate staff privileges in pediatrics; Debra L. Koutnik, M.D. , requesting associate staff privileges in pediatrics; Vera 0. Melnyk, M.D. , requesting associate staff ' privileges in internal medicine\rheumatology; Robin L. Rose, M.D. , requesting active staff privileges in family practice; Dean P. Raniele, M.D. , requesting associate staff privileges in internal medicine\nephrology; and James W. Theen, M.D. , requesting associate staff privileges in internal medicine endocrinology\metabolism. Mr. Nichols made the motion. to approve these ); physicians' requests for privileges. Mr. Billovits seconded the motion and the motion carried. j: B. Recredentialing: The completed reapplication of Craig Chow, M.D. , requesting active staff privileges in internal medicine\gastroenterology; Dee Christlieb, M.D. , requesting active staff privileges in family practice; and Clifford A. Hites, M.D. , requesting active staff privileges in internal medicine. Mr. Nichols made the motion to approve these physicians' requests. for privileges. Mr. Billovits seconded the motion and the motion carried. f' E} VI. DISCUSSION ITEMS A. Retreat: Ms. Cole distributed copies of the draft vision Statement for review. Ms. Fleeger asked that comments be written and sent to Administration. These will be reviewed at the Executive Committee meeting in November and hopefully can be adopted in December. B. AHEC Update: Mr. Watson stated that there will be a meeting in January. C. Physical Plant: 1) Grounds - We are working on the third phase of landscaping in the back of the hospital. 2) Roofing - approximately one half of the hospital has been reroofed. .3) Med/Surg Unit - we will begin the renovation on the unit soon and will be doing only one room at a time. 4) ER Remodel - all players are meeting with the architects tomorrow to start the process. 5) Emergency Generator - replacement will be next spring. 6) Phone System - we will be updating the phone system at a cost of approximately $40,000. 7) Exterior Painting - this has been completed. f; D. Rate Increase: Mr. Watson stated that we have filed preliminary papers to increase our rates if necessary. E. Oregon Hospital Political Action: Mr. Watson stated he has the forms if anyone wished to contribute to. the OHPAC. F. Community Networking: Mr. Watson stated that there had been some interest in a "Foster Mother/Grandmother" program. We have found that there are several agencies that are already providing similar programs. Mr. Lunt asked that Ms. Cockrell and Dr. Ryan meet with him regarding the feasibility of such a program here. 7 Board of Trustees October 31, 1994 Page 3 G. Finance Committee: The Finance Committee will meet on Friday, November 18th at Andre's. H. Employee Recognition Dinner: Mr. Lunt encouraged everyone to attend the annual Employee Recognition Dinner. He stated that it is important to recognize employees and for them to see that the Trustees are interested. VII. QUALITY ASSURANCE Mr. Watson reported that the Quality Assurance\Improvement Committee met on November 1, 1994, and there are no issues to bring forward to the Board of Trustees. The Joint Advisory Committee will meet on Friday, December 16, 1994. VIII. ADMINISTRATOR'S REPORT A. Foundation: Mr. Sivin reported that the Board Social is Sunday, November 6th in the Rogue River Room at Stevenson Union. He encouraged all Trustees to attend. The Foundation has a new format for the Newsletter and copies were distributed to the members. The Lights for Life campaign has started and the goal is $40,000. this year. He stated that the Committee is attempting to have a live tree planted instead of having to cut a tree down. The lighting of the tree will be on Friday, November 25th at 4:30. The Talent Medical Office is open. The Retirement Center has been approved by the City Council and we are waiting to see if anyone files an appeal to LUBA. B. Patient Services: No report. C. Financial: Mr. McGraw reviewed the financials for the month of. September which included the Operating Statistics, Statement of Revenues and Expenses, the Balance Sheet, and Budget Expense Summary. He stated that the net revenue over expenses was approximately $3,000 and the year-to-date net revenue over expenses is $67,000. We saw a decrease in the number of Medicare patients admitted and a decrease in the number of surgeries. Mr. Watson reviewed the letter to the Mayor regarding our proposed uses for the money in the construction fund at the City. D. Human Resources: Ms. Cockrell reported that Lori Ostler, ICU Coordinator, has assumed the part-time position of Education Coordinator. She stated that she is recruiting on-call personnel at this time. Ms. Cockrell II stated that we have a number of BSN students here today for their first clinical experience. October has been Breast Cancer Awareness Month and we have performed many mammograms at a reduced rate. ACH was the site for flu shots by the Jackson County Health Department and this was very successful. The Great American Smokeout is scheduled for November 17th and we will participate. A task force has been formed to look at recycling here. E. Other Issues: Mr. Watson distributed copies of Ballot Measures 5 and 20 and what they mean to us if they are passed. He stated that there is one more month to assist Clinica del Valle in its funding raising efforts. BOARD OF TRUSTEES October 31, 1994 Page 4 IX. CORRESPONDENCE TO THE BOARD A Thank-you note from Pearl Fragos for the gift of a crystal bowl i in appreciation of her tenure as president of the Auxiliary was circulated to the members. X. EXECUTIVE SESSION . Everyone except Trustees were dismissed from the meeting at 1: 15 pm. Mr. Nichols made the motion to move into'Executive Session pursuant to ORS 192.660 (1) (i) . Mr. Billovits seconded the motion and the motion carried. Dr. Fleeger made the motion to move out of Executive Session. Dr. Johnson seconded the motion and the motion carried. XI. ADJOURN The meeting was adjourned at 2:45 pm. Ii Respectfully submitted: APPROVED: Mary Ellen Fleeger, Secretary Stephen B. Lunt, Chairman I ASHLAND HISTORIC COMMISSION Minutes November 2, 1994 CALL TO ORDER The meeting was called to order by Chairperson Jim Lewis at 7:40 p.m. Members present were Terry Skibby, H.L. Wood, Larry Cardinale,Jim Lewis, Steve Ennis, Chloe Winston and Casey Mitchell. Also present were Senior Planner Bill Molnar, Secretary Sonja Akerman, and Council Liaison Pat Acklin. Keith Chambers and Bill Harriff were absent. APPROVAL OF MINUTES Wood moved and Ennis seconded to approve the Minutes of the October 4, 1994 meeting as submitted. The motion passed unanimously. ASHLAND CREEK INTERPRETIVE KIOSK Linda Chesney stated Headwaters has received a Governor's Watershed Enhancement Board Grant to construct an interpretive kiosk. It will be located midway between the path and Ashland Creek, approximately across from the back side of the Plaza Cafe in the picnic table area. She stated the Parks Commission has approved it and she has been working with Terry Skibby on the historical aspect, including photos. The Parks Department has offered to build it. She presented a drawing and a small model of the proposed design. It will be three sided, with a panel on each side. Information on the panels include creek information, steelhead life cycle, stream care and historic information/natural history information of Ashland Creek, including an old photo. The kiosk will be made of steel and wood (redwood or cedar). She also noted Harry and David's has already donated an iron weathervane for the finial. The panels will be enamel on metal, like the street signs. Chesney said there has been a tremendous amount of interest. Graffiti was discussed. Wood suggested using materials that would be easy to replace. Metal posts and metal panels should be alright. Ennis suggested using metal on the corners because of possible vandalism, but if the frame is metal, the wood can be replaced. Chesney stated that according to the grant, the Enhancement Committee will be responsible for the maintenance of the kiosk for five years. The Commission agreed the kiosk is a great idea and fully supports it. i STAFF REPORTS PA 94-135 Site Review and Physical Constraints Review 340 South Pioneer Street City of Ashland Knox related this application is for the construction of a new Parks Department building, which will tie in to the existing office. Since the location is in the flood plain, a Physical Constraints Review is required. He noted it is necessary to locate the building as far back as possible in order to have the finished floor at least ten feet above the channel of the creek. The exterior will be horizontal wood siding with single hung wood windows and fiberglass shingles. When asked where the building will be situated, Steven Gies, of the Parks Department, stated it will be between the two existing buildings, about 20-25 feet from the smaller building. It will be 22 feet by 48 feet and into the bank five feet. He also added two or three madrones will need to be removed. Ennis stated the site plan works well, but he personally feels it looks like a modular building set down on a foundation, and it lacks character. He said in his opinion, it could look better by taking more hints from the existing office building, such as a steeper roof pitch and wider trim. The Commission agreed with Ennis. Gies stated it would be possible to change the roof pitch and trim, and that the siding will match the existing building. Ennis also stated the roof of the walkway should be reconfigured so the entire walkway, including the connection with the existing office, would be protected. As it is drawn, people could get wet on a rainy day walking between the two buildings. Ennis then moved to recommend approval of this application with the following conditions: regarding the walkway: 1) the columns (posts) be trimmed to 6 x 6, 2) the handrail and baluster material be thicker than drawn (more beef), and 3) the walkway roof be extended at the east face of the new building to provide cover; and regarding the new building, 1) the exterior door and window trim be 1 x 6, 2) the horizontal siding have nominal 8" exposure, 3) the corner boards be 8" nominally, 4) the roof pitch match the front gable of the existing office building, 5) the rake board and facia match the existing office building, 6) the siding of the upper portion of the east and west elevations be similar to the existing office building, and Ashland Historic Commission Minutes November 2, 1994 Page 2 7) the applicant bring a revised sketch to the Review Board for approval before the building permit is issued. Winston seconded the motion and it passed unanimously. PA 94-134 Conditional Use Permit and Variance 239 Oak Street Susan and John Blaize Knox explained the owners would like to expand their existing traveller's accommodation from two to three units. There will be no exterior changes. A Variance is also being requested to waive the requirement for paving the existing driveway. When it was originally approved, the owners had a letter from the Sentry Market across the street stating two parking spaces could be utilized. The applicants actually would like to have the two spaces located on their property. These will be located at the end of the driveway near the existing garage and will be improved with concrete, pavers, concrete strips or asphalt. Knox went on to say one of the conditions for approval will be to plant two large stature street trees prior to occupancy of the additional traveller's unit. Staff is recommending approval. Cardinale asked about the neighbor who shares the driveway. Knox said the neighbor has stated he does not want the driveway improved with asphalt. Skibby moved and Mitchell seconded to recommend approval of this action to the Planning Commission, and the motion was unanimously passed. BUILDING PERMITS Permits reviewed by members of the Historic Commission and issued during the month of October follow: 164 Sixth Street Karen Loop Porch Roof/Addition 269 'B" Street Jim/Jackie Sims Door to Deck 116 High Street Ilene Buys Interior Remodel 624 "A" Street Jim/Cheryl Lewis Remodel 8 "B" Street Sanderson/Mohagen 2nd Story Addition 58 East Main Street Allan Sandler 2nd Story Addition 160 Heiman Street Pyramid Juice Sign 10 Water Street The French Quarter Sign(Per City Council Approval) REVIEW BOARD Following is the schedule (until the next meeting) for the Review Board, which meets every Thursday at least from 3:00 to 3:30 p.m. in the Planning Department: Ashland Historic Commission Minutes November 2, 1994 Page 3 November 3 Mitchell, Skibby and Cardinale November 10 Skibby, Lewis and Winston November 17 Mitchell, Lewis and Skibby November 24 THANKSGIVING December 1 Skibby, Wood and Cardinale OLD BUSINESS Pelton House Cottage/228 "B" Street The Commission reviewed plans submitted by John Ferguson for the proposed cottage. Skibby noted the cottage is now blending in more with the Carriage House rather than the Pelton House. Knox asked about the windows on the south elevation. John Ferguson clarified the lower j one is in the stairwell. He added it would be possible to eliminate the two windows below the dormer windows, which will let in the light; however, when Knox said the windows add character to an otherwise bland wall, the Commission agreed. it Ennis stated he still had the same feeling about the massiveness of the proposed house. Ferguson verified it is still the same height, and Lewis said a 24 foot roof is standard for a two story building. In an informal vote, all members except Ennis indicated they would support Fergusons's application as it was presented. NEW BUSINESS Modification of Plans - 58 East Main Street Allan and Sally Sandler presented minor changes they are proposing for the second story addition of Macaroni's Restaurant. The changes include: • removing the balusters/spindles of the deck area to an enclosed open frame style, • removing transom windows and extending the interior floor area (roof of area will cover location of transom windows), and • adding "bowl' shaped light fixtures to the front elevation (fixtures extend out from top cornice). Sandler stated the basic changes are only in the facade. As he is still undecided about the lights (he does not like the existing ones), he invited the Historic Commission to take a look after the addition is framed. In the meantime, he will bring in different lights and talk to the Commission again when the time comes. The Commission felt comfortable with the changes. Ashland Historic Commission Minutes November 2, 1994 Page 4 MORE OLD BUSINESS Heritage Landmarks List/Neighborhood Meetings Knox informed the Commission a Portland firm has been hired through the Transportation Grant and things should be moving along within the next month. The City needs to hold neighborhood meetings and the Historic Commission members need to participate in these. Design guidelines for each historic district will result, as well as adoption of the Historic Preservation Ordinance and the Heritage Landmarks List. There is a great need to educate the public and clarify the issues. The City has also hired George Kramer to help rewrite certain ordinances. Also, Ashland is hoping to get grant money from SHPO to help defray the costs. He noted it is hoped the neighborhood meetings will defuse any confusion the public may have in the passage of the guidelines, the ordinance and/or the Landmarks List. These meetings will probably start the first part of the year. Update on Cemeteries Lewis reported he and Skibby had met with Mike Biondi, who is in charge of Ashland's cemeteries. They had a very positive meeting. He said. they offered the Historic Commission as allies to help if there is ever a need to go to the City Council, etc. It was also felt it would be a good idea to become a member of the Oregon Historic Cemeteries Association. One article in the OHCA News was about a monument maker who donated signs offering a reward for information leading to the arrest and conviction of graveyard mischief-makers. Skibby stated the fence between Safeway and the Ashland Cemetery is in a state of disrepair, and since it is on Safeway property, it should be maintained by Safeway. Ennis suggested making an opening. Lewis stated that legally, each plot is owned by someone, and pathways that cut across plots are discouraged and need to be removed. He suggested planting a hedge. Skibby recommended installing motion lighting. Acklin said she likes the reward idea, but not only could it be used in the cemeteries, but also for the fountains and statues. Donations could be used for the signs and rewards. Knox volunteered to write a letter to Mike Biondi suggesting a hedge be planted and motion lights installed in the cemeteries. He will also write a letter to Safeway. ADJOURNMENT It was the unanimous decision of the Commission to adjourn the meeting at 9:25 p.m. Ashland Historic Commission Minutes November 2, 1994 Page 5 r ASHLAND TRAFFIC SAFETY COMMISSION : 5a Wednesday, October 27, 1994 Regular Meeting MEMBERS PRESENT: Christine Schumacher; Ken Hagen; Walt Schraub; Lindsay Heard; Susan Beardsley-Einhom. Staff present: Pam Barlow, Brent Jensen and Caralyn Dusenberry. I. CALL TO ORDER: 7:00 p.m. COUNCIL CHAMBERS Vice Chairman Schraub opened the meeting at 7:05 p.m. II. APPROVAL OF MINUTES: Thursday, September 22, 1994 Correction: Changed meeting time of adjournment from "a.m." to "p.m." III. ITEMS FOR DISCUSSION: 1. DAREX: Exception for driveway painting permit: DAREX is a company on Hersey Street near Oak Street. They are requesting permission to paint the driveway curb in order to extend vision clearance from the driveway. The bush located on the slope east of the driveway was removed and this has sufficiently improved vision clearance. They would like a fifteen to eighteen foot section of "no parking" to the west of the driveway. Jim Olson, Assistant City Engineer, said he did not see any problem if DAREX wants to paint the curb and maintain the paint. This would be approved by the Traffic Safety Commission as an exception to the 2 1/2 foot length of "no parking" specified on the driveway marking permit. Commission discussed the parking in the Hersey Street area. Ken Hagen moved the Commission approve the fifteen to eighteen feet extension of the "no parking" area as an exception to the driveway parking permit. Heard seconded motion. Motion approved. 2. Speeds on Oak Street: Marc and Karen Mayfield Barlow noted the intersection of Oak and Nevada does not meet the warrants for a 4-way stop. Marc Mayfield stated he lives at the 112 Oak Street. He attended the meeting as a representative for a group in his neighborhood. He was given a packet and reviewed the previous meeting minutes. Some of his questions had PAGE 1-(c:Mruninutcs%mt94.Miu) w Shraub reviewed the traffic survey on Jaquelyn and Diane. Discussion was held on requirements for a "yield" sign, which is 500 or more vehicles per day. Barlow stated there have been no incidents of State reportable accidents. Discussion on LID'S was held with residents of Jaquelyn. Alan Berline stated he lives on Diane Street and he feels the problem is that there are 10 kids in the neighborhood sitting on curbs and playing in the street, mixing with college students driving through there at a high rate of speed. He said the speeders come from the student apartments around the curve, and when they come off of Clay Street they are speeding. Residents were encouraged to contact the Planning Department in reference to the TransPlan, and to contact the Police Department for speed enforcement. 4. Nevada and Oak Street: Vision Clearance Barlow and Olson reviewed the area and it does not warrant "no parking" areas for the purpose of vision clearance. No action was taken. 5. Subcommittee Reports 6. Set November and December Meeting Dates: December 1, 1994 will be the next meeting which will serve for November and December meetings. VI. Informational Items: VII. ADJOURN: There being no further business the meeting was adjourned at 9:00 p.m. Respectfully submitted by, Caralyn Dusenberry Administrative Secretary Public Works Administration PAGE 3-c«aan",in"cw�-ocmw already been addressed by the Commission. He stated several persons signed petition (he later gave this petition to secretary). He stated there is a high volume of traffic and high speed. Barlow stated there are several limitations on what can be done. He requested the Commission consider the high speed in a residential zone. He believes speeds are high because it is an alternate route into Ashland. It is signed 25 mph and is heavily enforced at times, which helps. What they would like to see done, in the near future, is the placement of crosswalks. They would like to see a stop sign at Oak Street and Hersey Street also. He referred to other areas in the City that have 4-way stops. He feels having a stop sign on Oak at Nevada would slow the traffic down going into the residential area. They would especially like to see a crosswalk at the school bus stop and also at Oak and Nevada. Mayfield stated he had discussed this with Police Officer Mike Bianca and the Police Department had endorsed the idea of crosswalks. The TransPlan was discussed as to time and proposals for modification to the Transportation Element of the Comprehensive Plan. Discussion was held on stop signs and crosswalks. Officer Jensen recommended the placement of a City Limits sign which would help slow down traffic by letting drivers know they had entered the City. Kathy Scott, 733 Oak Street, stated she thinks the big problem is pedestrians not having a place to walk. Placement of sidewalks is what she would like to see happen. She would like to see the City right-of-way behind the curb kept clear so it could be used by pedestrians. Barlow explained the Local Improvement District (LID) process and the abutting property owner's responsibilities and maintenance in the off street right-of-way. Discussion was held on bike lanes on Oak Street. Jeff William, 1115 Oak Street, stated he sees two problems (1) speed and (2) truck traffic. He said when Oak Street was resurfaced the City took the weight limit sign down, which has increased the truck traffic. He recommended a designated truck route be established by the City. He felt the City is responsible for the lack of safe streets because the new paving turned the residential area into a truck route. The speed bothers him but the trucks bother him njQre because they are noisy. Discussion was held on stop signs being used for controlling traffic flows and not speed control. Discussion was held for the purpose of stop signs on certain streets within the City. Schumacher explained how the LID process was working in her neighborhood, the Tolman Creek area. Dave Bodo, 15 Oak Street, stated he has lived on Oak Street since 1979. The traffic volume has increased. He thinks the City has made a conscious decision to make this an arterial. Barlow stated it is a designated arterial in the 1982 adopted Ashland Transportation Plan. The replacement of the tonnage sign would be great, according to Bodo, and he thinks the stop sign would be great also. He said the City has created the problem, in his opinion, which has made the street intolerable. Speed bumps were discussed. The petitions filed by Mayfield will be given to the Planning Department to be placed on their mailing list for the TransPlan meetings. 3. Jaquelyn & Diane Street: Follow-up Neighborhood Meeting. New Traffic Study Report: PAGE 2-(.:tf�iu�\«t94.nn.) Monthly Building Activity Report: 10/94 Page 1 # Units Value SINGLE/MULTI-FAMILY & TOURIST ACCOMODATIONS: Building: ADD 2NDSTORY DOOR TO DECK 1 2 , 500 ADDITION 2 42 , 002 ADDITION OF RESIDENCE 1 75, 522 ADDITION OF SLAB/FOUNDATI 1 1, 500 BATHROOM REMODEL 1 2 , 000 DECK 1 8, 700 DUPLEX , 1 143 ,000 FENCE 3 2 , 500 FIREPLACE PREINSPECTION 1 0 GARAGE 1 9, 882 GARAGE ON EXISTING FOUNDA 1 10, 000 INTERIOR REMODEL 3 40, 148 PORCH ROOF ADDITION 1 3 , 500 REMODEL 1 5, 000 REVISION TO FOUNDATION 1 0 REVISIONS 1 0 REVISIONS TO 9406065 1 0 SFR 5 607 , 056 SOLAR WATER HEATER 1 3 , 100 SPECIAL INSPECTION 1 0 UNDERSTRUCTURE/PLUMBING 1 2 , 000 Subtotal: $ 958, 411 Electrical: 1 BR CIR FOR GAS HEATER 35 1 BRANCH CIRCUIT 1 200 3 BRANCH CIRCUITS 1 306 IRRIGATION CONTROLLER 1 800 REFUND ELECTRIC 1 0 REFUND ON BATHRM REMODEL 1 0 SECURITY SYSTEM 1 1, 475 SERVICE + 1 BR CIR 2 1, 750 SERVICE CHANGE 2 1, 600 Subtotal: $ 6,160 Mechanical: GAS LINE 1 20 GAS LINE/FURN 1 8, 000 Monthly Building Activity Report: 10/94 Page 2 # Units Value SINGLE/MULTI-FAMILY & TOURIST ACCOMODATIONS: Mechanical: GAS LINE/FURN/l BR CIR 7 24, 408 GAS LINE/FURN/2 BR CIRS 2 5, 507 GAS LINE/GAS DRYER 1 175 GAS LINE/GAS FIREPLACE 3 8, 330 GAS LINE/GAS FURN 1 3 , 287 GAS LINE/GAS FURNACE 2 5, 110 GAS LINE/GAS FURNANCE 1 2, 100 GAS LINE/PAK/l BR CIR 1 4, 332 GAS STOVE 1 1,750 GAS WALL HEATER 1 1, 791 GAS WATER HEATER 1 300 WATER HEATER 1 700 Subtotal: $ 65, 810 Plumbing: GAS LINE/WASHER/H2O HTR 1 795 IRRIGATION 1 1, 000 REFUND PLUMBING 1 0 SEWER LINE 1 350 SOLAR HOT WATER HEATER 1 3 , 100 WATER HEATER 1 300 WATER LINE 2 700 Subtotal: $ 6, 245 ***Total: $ 1, 036, 626 COMMERCIAL: Building: ADDITION 1 70, 000 DEMOLITION OF INTERIOR 1 0 INTERIOR REMODEL 2 30, 000 REMODEL 1 24 , 662 SECOND STORY REMODEL 1 45, 000 Subtotal: $ 169, 662 Electrical: 1 220V BRANCH CIRCUIT 1 275 Monthly Building Activity Report: 10/94 Page 3 # Units Value COMMERCIAL: Electrical: 1 BRANCH CIRCUIT 3 1, 230 2 BRANCH CIRCUITS 2 575 3 BRANCH CIRCUITS 1 350 ALARM SYSTEM 1 100 CHANGE BALLASTS 1 570 ELECTRIC 1 500 MODIFY ONE BR CIR 1 1, 000 REPLACE BALLAST 1 1, 878 SECURITY SYSTEM 1 526 Subtotal: $ 7 , 004 Plumbing: BACKFLOW DEVICE 1 200 SEWER UPGRADE 1 1, 000 Subtotal: $ 1, 200 ***Total: $ 177, 866 Total this month: 94 $ 1, 214 , 492 Total this month last year: 123 $ 1, 038 818 Total year to date: 346 $ 7 , 091, 998 Total last year: 417 $6, 024, 020 This month This month This year last year Total Fees: 17, 020 16,423 87, 623 Total Inspections: 700 643 2650 NEW CONSTRUCTION: 10/94 RESIDENTIAL PAGE NO. 1 11/21/94 ADDRESS #UNITS CONTRACTOR VALUATION ** DUPLEX 751 PARK ST OWNER 143000. 00 ** Subtotal ** 143000. 00 ** GARAGE 311 SHERIDAN ST TURRELL, JON CONSTRUCTION . 9882 . 00 ** Subtotal ** . 9882 . 00 ** SFR 2645 TAKELMA WY MUNSON CONSTRUCTION 132204 . 94 1303 MILL POND RD MEDINGER CONST. CO. INC. 75295. 00 . 626 OAK ST OWNER 98439 . 00 1356. MILL POND RD MEDINGER CONST. CO. INC. 106000. 00 311 SHERIDAN ST TURRELL, JON CONSTRUCTION 195118 . 00 ** Subtotal ** 607056. 94 *** Total *** 759938. 94 NEW CONSTRUCTION: 10/94 COMMERCIAL PAGE NO. 1 11/21/94 ADDRESS #UNITS CONTRACTOR VALUATION ** ** Subtotal ** 0. 00 *** Total *** 0. 00 �eihlanb lJaXtre Peyttrtment rP�o�F 1175 E. MAIN ST. ASHLAND, OREGON 97520 Phone(503)482-5211 aFP. ,qli fpm N Z ARTME November 17, 1994 GARY E. BROWN Chief of Police TO: Mayor and Council FROM: Gary E. Brown, Chief of Police SUBJECT: Liquor License Application Application has been received from Ann, Robert, and Guy Clouse, dba\ Dragonfly Bistro Inc . for a LIQUOR license, for an ESTABLISHMENT located at 70 Water Street, Ashland. A background investigation has been completed on the applicant and approval of this application is recommended. GARY E. ROWN CHIEF O POLICE MC:kmh ,.,'o* AS/��` Memorandum EGO November 23, 1994 �D- City Council Members rvm: Catherine Golden, Mayor plI�IlPCf: Commission Appointment I would like to appoint Ron Bass to the vacancy on the Planning Commission created by the resignation of Brent Thompson effective immediately. The term for this position expires in April, 1997. A copy of Brent's letter is attached. Responses were received from six individuals in a previous advertisement done in September. A copy of the . response from Ron Bass and his resum6 is also attached. (r.CwuntAppoint.m=) _ Attachments - 3 l City of Ashland ° OFFICE OF THE MAYOR 20 E.plain Street Ashland, OR 97520 O4E00P CATHY GOLDEN MAYOR (505)482-5211 November 2, 1994 Mr. Ronald Bass 2190 Siskiyou Boulevard Ashland OR 97520 Dear Ron: Tbank you for expressing an interest in the vacancy on the Ashland Planning Commission. Peter Finkle was appointed to this vacancy at the Council meeting on Tuesday, November 1. I appreciate your interest in serving your community and will keep your letter for consideration when there is another opening on the Planning Commission in April, 1995. Sincerel)j� Catherine 161. Golden Mayor OCT 03 1994 .. Ronald Bass 2190 Siskiyou Boulevard Ashland, Oregon 97520 (503) 482-1554 October 3, 1994 Kathy Golden, Mayor =' City of Ashland City Hall Dear Mayor Golden, Since moving to Ashland several years ago, I have been interested in serving the City on the Planning Commission. Please consider this letter as my application for the current vacancy on the commission. My entire professional career has been devoted to promoting excellence in urban planning. For the past ten years I have been an environmental planner for Jones & Stokes Associates, an environmental consulting firm. In that capacity I have managed a variety of environmental and urban planning studies. I have also served as the president of two statewide organizations devoted to planning issues. Attached is a biographical statement that briefly explains my professional background and experience. In addition to my experience as an environmental planner and attorney, my wife and I own a the Oak Hill Country Bed & Breakfast in Ashland. In this capacity I have had the opportunity to learn a great deal about the business and tourism issues facing the city. I look forward to hearing from you regarding my interest in serving the City of Ashland. Z c' erely, s RONALD BASS 2190 Siskiyou Boulevard Ashland, Oregon 97520 Home Phone: 503/482-1554 Work Phone: 503/488-5767 FAX: 503/488-3278 GENERAL QUALIFICATIONS Environmental-planner and attorney with extensive experience in environmental management, environmental impact assessment, and urban planning. Principal of a major west-coast environmental consulting firm. EDUCATION J.D., The Washington . College of Law, American University, Washington D.C. (1972) M.A., Environmental Planning, California State University, Sacramento, California (1982) B.A., Anthropology, Ohio State University, Columbus, Ohio (1968) PROFESSIONAL EXPERIENCE Jones & Stokes Associates, Inc. Principal. (1984-present) Jones & Stokes Associates is a 175-person environmental planning and natural resource management firm, with offices in Oregon, California, Washington and a Arizona. Responsibilities include: ■ managing of environmental impact studies; ■ advising clients on the National Environmental Policy Act (NEPA), the California Environmental Quality Act (CEQA), .and other federal and state z environmental and planning laws; ■ conducting training seminars for clients on NEPA, CEQA, and environmental i; impact assessment procedures, and ■ corporate marketing and training. t October 6, 1994 Distribution Mayor's Office Ron Bass - Applicant for Planning commission Pat Acklin has .requested that a copy of this . applicant's resumd be forwarded to you for your interest. It is the most recent copy I was able to find on file. Dave Goddard Distribution Arnold, Phil Hauck, Steve Laws, Don Reid, Susan Winthrop, Rob f SELECTED PUBLICATIONS Bass, R. and Herson, A. What CEQA Practitioners Must Know About NEPA. Land Use Forum. Continuing Education of the Bar. Berkeley, CA (1993). Bass, R. and Herson, A.Mastering NEPA: A Step-By-Step Approach. Solano Press Books. Point Arena, CA. (1993) i Bass, R. and Herson, A. The California Environmental Quality Act: A Step-By-Step Approach. Solano Press Books, Point Arena, CA. 1992. Bass, R. et al. 1991. The Impacts of Farmland Conversion in California. California Department of Conservation (contributing author). Sacramento, CA. Bass, R. 1990. .California's Experience With Programmatic Environmental Impact Reports. Project Appraisal. December 1990. Surrey, United Kingdom. i Bass, R. and A. I.Herson. 1989. The California Environmental Quality Act. Chapters 20-23 in California Environmental Law and Land Use Practice. Matthew Bender and Co. { Oakland, CA. 1 Bass,R. 1983. CEQA 1983.Alive But How Weft? The California Regulatory Law Reporter, Fall 1983. San Diego, CA. i Bass, R. 1982. The Importance Of Public Policy In Promoting Cogeneration. Cogeneration World, May/June 1982. Washington, DC. Bass, R.,contributing author. 1982. Room to Grow. Issues In Agricultural Land Conservation. I and Conversion, Office of Planning and Research, July 1982 (contributing author). Sacramento, CA. f Bass, R. 1980. Cogeneration: Energy For The 1980s and Beyond. .Handbook, Office of Planning and Research, October 1980. Sacramento, CA. Bass, R. and P. Rogers. 1980. Planning For California's National Forests. OPR Journal, January 1980. Sacramento, CA. Bass, R. 1979. The Troubled Waters of Mono Lake. California Journal, September 1979. Sacramento, CA. Bass, R. and S. Warner. 1979. Streamlining NEPA:A Look At The Council Of Environ- i mental Quality's New EIS Regulations. Environmental Comment, The Urban Land Institute, August 1979: Washington, D.C. i' P California Governor's Office of Planning and Research Environmental Coordinator. (1978 - 1984) Environmental advisor in the California Governor's Office of Planning and Research, the last 2 years as Director of the State Environmental Clearinghouse. Responsibilities included: ■ reviewing state and federal environmental impact studies; ■ drafting environmental regulations; ■ advising state and local agencies on environmental laws and procedures; and ■ supervising a staff of 10 environmental specialists. LECTURING EXPERIENCE University of California. Davis. Division of Environmental Studies (1990, Spring . Quarter) Taught a full-semester undergraduate course in environmental impact assessment. University of California Extension (1982-1993) Organized and presented an annual series of 1-day seminars on CEQA at six different campuses of the University of California (Los Angeles, San Diego, Irvine, Santa Cruz, Berkeley, and Davis). Association of Bay Area Governments (1988) Organized and moderated a 10-day series on environmental impact assessment for government officials and environmental professionals in the San Francisco Bay Area. Golden Gate University (1982-1983) Taught graduate courses in environmental law, urban planning, and public tax policy in the School of Public Administration. PROFESSIONAL ASSOCIATIONS American Planning Association Served as president of the California Chapter of the American Planning Association, a 4,000-member organization devoted to advancing the urban and regional planning profession. Association of Environmental Professional Served as president, director, and newsletter editor for a statewide organization of environmental professionals. National Association of Environmental Professionals Active member. International Association for Impact Assessment Active member. Presented a paper on CEQA at the International Conference in Lausanne, Switzerland (June 1990). American Bar Association Active member. PROFESSIONAL LICENSES ! Admitted to practice law in Washington, D.C., the State of Maryland, the U.S. District Court for the District of Columbia,the U.S. Court of Appeals for the District of Columbia, and the U.S. Supreme Court. HONORS AND AWARDS Environmental Education Award for the publication of Successful CEQA Compliance. A Step-By-Step Approach. Association of Environmental Professionals (1993). Editorial Board Member. California Environmental Law and Land Use Reporter. Mathew-Bender & Co. Inc: Committee Member. University Extension, University of California, Davis - Urban and Regional Planning Advisory Committee. Teacher Recognition Award for distinguished service. University Extension, University of California, Davis (1989). Certificate of Appreciation for contribution to the environmental profession. Association of Environmental Professionals (1982). i f °` ASN4o Pmaran um O4EGOa December 1, 1994 . llII. Brian Almquist, City Administrator (29 rom: Steven Hall, Public Works Director p�UQjPtt: Position Paper, Goals and Objectives, DEQ MAO ACTIONS REQUESTED City Council: 1. Review and confirm or wrffid the attached City Council position paper produced from discussions at City Council work session held 10/26/94. 2. Review and confirm or amend the existing "City of Ashland Wastewater Treatment Plant Goals and Objectives" as revised 9/21/93. 3. Concur with Public Works Director signing of the attached Mutual Agreement and Order #WQMW-WR-94-325. As required in Paragraph 12.A.(c)., proposed schedule for completion of facility modifications and/or upgrades will be 4 years after EQC approval of the Ashland Facility Plan. Ask DEQ to include request of Ashland on 10/11/91 to extend the final compliance date in list of actions in MAO. BACKGROUND Position Paper The attached position paper you received prior to Rob Winthrop and I presenting it to Oregon Departments of Environmental Quality (DEQ), Fish and Wildlife(ODFW), Water Resources (OWRD), Agriculture (ODA), Rogue Valley Council of Govemnnents(RVCOG)and representatives of the Bear Creek Coordination Council at a meeting held in Eugene on 11/10/94. The paper is a distillation of Rob and my understanding of Council discussions at the work session held 10/26/94. Goals and Objectives 'llie Council vidicated they may vvislm to review the current goals and objectives based on their discussions at the work session held 10/26/94. PAGE , Mutual Agreement and Order The "Mutual Agreement and Order" is the same content and intent as those previously titled "Stipulation and Final Order". City Council has authorized Public Works Director to "sign all applications, agreements and amendments, and other documents relating to wastewater facilities planning" via Resolution 90-46. Because of the importance of this issue, I am presenting it to the Council for approval for my signature. Rob Winthrop and I met with Jon Gasik and Gary Arnold at the DEQ Medford offices on 11/21/94 to discuss DEQ concerns and the future courses of action for the City Council in selecting a preferred alternative. Jon and Gary noted that the EQC cannot change the Oregon Administrative Rule that sets the compliance date for 12/31/94 until a facility plan is submitted by Ashland. I requested a change in the compliance date in the OAR in letter dated 10/11/91. DEQ has been on notice since that point in time. Fred Hansen placed the submission date for the facility plan on hold 8/31/93. The agreement deals with the 12/31/94 date in paragraph 14 on page 4 by withholding penalties on dolations of current rules. Paragraph 12 on page 3 of the MAO outlines the agreements to be met between DEQ and the City of Ashland. The date for Council to select a preferred alternative is 5/20/95 and submission date to DEQ is 7/1/95. I submit the following schedule for consideration by the Council in meeting a submission date of 7/1/95 as set in the MAO: Council set public hearings at 1/17/95 meeting for 2/6/95 and 2/20/95. Hearings assumed to be in "Open House" format from 4 p.m. to 8 p.m. Staff prepare report on public hearings. Preliminary deliberations by Council 3/21/95 and 4/4/95. Complete information requested by Council Selection of final facility plan alternative 5/2/95 Consultant to complete final facility plan by 6/l/95 Council acceptance of final facility plan 6/6/95 Final printing of facility plan by consultant Submit facility plan to DEQ by 7/1/95. Staff also recommends that the Council request a time of 4 years after EQC acceptance of the Ashland Facility Plan to the compliance date in the OAR. PAGE 2-(cuamr\d:gaao. f m) Staff recommends approval of item 3. General I am including a copy of a chart outlining the history of this process for your reference. cc: Jon Gasik, DEQ Medford Office Senior Environmental Engineer Jim Hill, Wastewater Reclamation Administrator, City of Medford Enc: Draft Council Position Paper Adopted Goals & Objectives Draft MAO History Chart PAGE 3-(c:w.W\deq.0.Mem) CITY OF ASHLAND COUNCIL POSITION PAPER ASHLAND WASTEWATER TREATMENT PLANT Adopted: December 6, 1994 The options currently before the Council to meet mandated water quality standards in Bear Creek include the abandonment of the City's wastewater treatment plant through use of the Medford regional facility, and a variety of options for maintaining year around effluent discharge to Bear Creek likely to meet TMDL requirements. All options likely to meet TMDL mandates involve costs in the range of $30,000,000 net present value. . The following three issues are of major concern to the City Council in this selection process: 1. The central problem before the Council should be the need to improve the overall health of Bear Creek, not to comply with a particular end-of-pipe regulation. 2. There needs to be a coordinated and consistent approach to the problems of Bear Creek, both through consistency in State policy, and through coordinated, regional action by all Bear Creek stakeholders. 3. Decisions regarding expensive end-of-pipe solutions must be guided by plausible evidence that such actions will yield substantial improvements to the health of Bear Creek. Given these premises, the City Council concluded the following: 1. Ashland must bear a major responsibility for improving the health of Bear Creek. 2. Ashland has not received convincing evidence for improvements in watershed health that would justify the costs of total compliance with TMDL regulations. 3. The Council Naishes to pursue a regional approach in cooperation with all other Bear Creek stakeholders, the Department of Environmental Quality, and other State agencies that would identify and fund the most cost effective measures for improving the health of the entire Bear Creek system. 4. The Council does not suggest that a regional approach would necessarily result in lower costs for Ashland. Rather a jointly funded, jointly organized approach would yield greater benefits to Bear Creek for the dollars invested. CITY OF ASHLAND WASTEWATER TREATMENT PLANT GOALS AND OBJECTIVES* Adopted by City C..4 October 22, 1992 Revised/reconfirmed Mm,ember 3, 1992 Revtsed/reconfirmee^d�.September 21, 1993 �3t./ALS The Ashland City Council requires the Ashland Facilites Plan to the maximum extent practicable to: 1. Satisfy Oregon Department of Environmental Quality(DEQ) standards for effluent from the Ashland Wastewater Treatment Plant (WWTP); 2. Replace the volume of WWTP effluent removed from Bear Creek; 3. Support the natural ecology of Bear Creek; and 4. Minimize capital and operating costs of the WWTP. 5. Eliminate odors created by the WWTP. STATEMENZ OF GENERAL INTENT on The Ashland City Council will give full consideration to the possible use of multiple objective open surface wetlands technology to assist in achieving the WWTP goals. MINIMUM 0ajE 101 W The Ashland City Council will determine whether the use of expanded open surface wetlands technology in conjunction with the Ashland Facilities Plan Alternative 3A might produce effluent which could be delivered to the Talent Irrigation District (TID) in exchange for Bear Creek water during summer months, thereby: 1. Maintaining summer water flow levels in Bear Creek, and 2. eliminating the need to establish and maintain the effluent irrigation system proposed in Alternative 3A. Council WWTP GOWS - Page 2 The City Council will take the following specific actions to facilitate the achievement of the WWTP Goals by: 1. Undertaking a program of public education which will encourage voluntary activities to reduce the level of phosphates introduced into the the WWTP; and 2. Promptly obtain and fund a study to determine the feasibility of using multiple objective open surface wetlands to achieve the WWTP Goals. DRAT 1 BEFORE THE ENVIRONMENTAL QUALITY COMMISSION 2 OF THE STATE OF OREGON 3 IN THE MATTER OF: ) MUTUAL AGREEMENT 4 City of Ashland, ) AND ORDER No. WQMW-WR-94-325 5 Permittee, ) JACKSON COUNTY 6 WHEREAS: 7 1. On March 6, 1992,the Department of Environmental Quality (Department or 8 DEQ) issued National Pollutant Discharge Elimination System (NPDES) Permit Number 9 100862 (Permit) to City of Ashland (Permittee). The Permit authorizes the Permittee to 10 construct, install, modify or operate a wastewater collection, treatment, control and disposal 11 system and discharge to public waters adequately treated wastewaters only from the 12 authorized discharge point or points established in Schedule A and only in conformance with 13 the requirements, limitations and conditions set forth in the Permit. The expiration date on 14 the permit is December 31, 1994. The Permittee has made a timely application for renewal 15 of the Permit. Pursuant to OAR 340-45-040, the Permit shall not be deemed to expire until 16 final action has been taken on the renewal application to issue or deny the permit. 17 2. Paragraph 2.a of Schedule C of the Permit requires that by no later than 18 September 1, 1992, the Permittee shall submit to the Department a final facilities plan report 19 (FPR) for providing upgraded and expanded wastewater treatment facilities as needed to meet 20 Total Maximum Daily Load (TMDL) waste load allocations for attaining water quality 21 standards in Bear Creek, to comply with Oregon's water quality standard for chlorine 22 residual and ammonia-nitrogen, and to comply with state and federal sewage sludge 23 management requirements. 24 3. Stipulation and Final Order No. WQ-SWR-91-202 (SFO) was issued by the 25 Environmental Quality Commission (Commission) to Pennittee on February 7, 1992. 26 4. Paragraph 10A of the SFO requires that by September 1, 1992, the Permittee 27 PAGE 1 - MUTUAL AGREEMENT AND ORDER (CASE NO. WQMW-WR-94-325) 28 1 (ENF-PER.MAO 8-29-94) DRAFF 1 shall submit a complete facilities plan report for providing upgraded and expanded 2 wastewater control as needed to: 3 (a) meet the TMDL for Bear Creek 4 (b) assure that any toxic impact of the Permittee's discharge of chlorine residual 5 or any other toxic substance complies with OAR 340-41-965(2)(p) for toxic substances and 6 OAR 340-41-965(4) for mixing zones; and, 7 (c) comply with state and federal sewage sludge management requirements. 8 5. On September 10, 1992, at the request of the Permittee, the Department issued 9 SFO addendum 1 which extended the compliance date to January 1, 1993. This extension 10 was granted to allow the Permittee time to completely evaluate the alternative of abandoning 11 the present treatment plant and connecting to the Medford wastewater treatment plant through 12 Bear Creek Sanitary Authority transmission facilities. 13 6. On December 29, 1992, again at the request of the Permittee, the Department 14 issued SFO addendum 2 which extended the compliance date to July 1, 1993. This extension 15 was granted to allow the Permittee time to completely evaluate the alternative of using a 16 constructed wetland to produce an effluent that could be delivered to the Talent Irrigation 17 District (TID) in exchange for leaving flows in Bear Creek which during summer months 18 would otherwise be diverted to the TID canal. 19 7. On June 11, 1993, again at the request of the Permittee, Fred Hansen, the 20 Director of the Department of Environmental Quality (Director) at that time, issued a letter 21 which extended the compliance date to July 30, 1993. 22 8. On August 31, 1993, the Director sent Permittee a letter which stated "I do not 23 intend to enforce the July 31, 1993 date for submittal of a facilities plan. I do expect to 24 renegotiate the compliance schedule in the SFO at some time in the future, however." 25 9. Because of Permittee's lack of a facilities plan, Permittee will be unable to 26 comply with the discharge limitations set out in OAR 340-41-385 by the December 31, 1994 27 PAGE 2 - MUTUAL AGREEMENT AND ORDER (CASE NO. WQMW-WR-94-325) 28 (ENF-PER.MAO 8-29-94) DRAFT 1 deadline specified by this rule. 2 10. The Department and Permittee recognize that until Permittee completes the 3 actions required by this Mutual Agreement and Order (MAO), Permittee will violate the 4 Permit and Oregon law. Therefore, pursuant to ORS 183.415(5), the Department and 5 Permittee wish to settle those past violations referred to in Paragraphs 2 through 7 and to 6 limit and resolve the future violation referred to in Paragraph 9 in advance by this MAO. 7 11. This MAO is not intended to limit, in any way, the Department's right to 8 proceed against Permittee in any forum for any past or future violations not expressly settled 9 herein. 10 NOW THEREFORE, it is stipulated and agreed that: 11 12. The Environmental Quality Commission shall issue a final order which will 12 replace SFO WQ-SWR-91-202 and all addendums: 13 A. Requiring Permittee to compl ith the following schedule' .rj .7�A- 14 (1) By May 20, 199 the Permittee shall select a preferred option 15 for modifying the wastewater treatment facilities. 16 (2) By July 1, 1995, based on the selected option, the Permittee shall 17 submit for Department approval a complete facilities plan which will: 18 (a) meet the TMDL for Bear Creek and, 19 (b) assure that any toxic impact of the Permittee's discharge of chlorine 20 residual or any other toxic substances complies with OAR 340-41-965(2)(p) for toxic 21 substances and OAR 340-41-965(4) for mixing zones. 22 (c) contain a proposed schedule for completing facilities modifications 23 and/or upgrades. 24 B. Upon Department approval, Permittee shall commence with the agreed 25 upon schedule referred to in Paragraph 12(A)(1)(c) above. 26 C. Requiring Permittee, upon receipt of a written notice from the Department 27 PAGE 3 - MUTUAL AGREEMENT AND ORDER (CASE NO. WQMW-WR-94-325) 28 (ENF-PER.MAO 8-29-94) DRAFT I for any violations of this MAO, to pay a civil penalty of $250 for each day of each violation 2 of the schedule of compliance set forth in Paragraph 12.A. and 12.13. 3 13. If any event occurs that is beyond Permittee's reasonable control and that causes 4 or may cause a delay or deviation in performance of the requirements of this MAO, 5 Permittee shall immediately notify the Department verbally of the cause of delay or deviation 6 and its anticipated duration, the measures that have been or will be taken to prevent or 7 minimize the delay or deviation, and the timetable by which Permittee proposes to carry out 8 such measures. Permittee shall confirm in writing this information within five (5) working 9 days of the onset of the event. It is Permittee's responsibility in the written notification to 10 demonstrate to the Department's satisfaction that the delay or deviation has been or will be 11 caused by circumstances beyond the control and despite due diligence of Permittee. If 12 Permittee so demonstrates, the Department shall extend times of performance of related 13 activities under this MAO as appropriate. Circumstances or events beyond Permittee's 14 control include, but are not limited to acts of nature, unforeseen strikes, work stoppages, 15 fires, explosion, riot, sabotage, or war. Increased cost of performance or consultant's failure 16 to provide timely reports may not be considered circumstances beyond Permittee's control. 17 14. Regarding the violations set forth in Paragraphs 2 through 7 and Paragraph 9 18 above, which are expressly settled herein without penalty, Permittee and the Department 19 hereby waive any and all of their rights to any and all notices, hearing, judicial review, and 20 to service of a copy of the final MAO herein. The Department reserves the right to enforce 21 this MAO through appropriate administrative and judicial proceedings. 22 15. The terms of this MAO may be amended by the mutual agreement of the 23 Department and Permittee. 24 16. This MAO shall be binding on the parties and their respective successors, 25 agents, and assigns. The undersigned representative of each party certifies that he or she is 26 fully authorized to execute and bind such party to this MAO. No change in ownership or 27 PAGE 4 - MUTUAL AGREEMENT AND ORDER (CASE NO. WQMW-WR-94-325) 28 (ENF-PER.MAO 8-29-94) DRAFT 1 corporate or partnership status relating to the facility shall in any way alter Permittee's 2 obligations under this MAO, unless otherwise approved in writing by DEQ. 3 17. All reports, notices and other communications required under or relating to this Jf 4 MAO should be directed to Mr. Jonathan Gasik, DEQ Medford Office, -201 W. Main Street, 5 Medford, Oregon 97501; phone number (503) 776-6010 x230. The contact person for 6 Permittee shall be Mr. Steven M. Hall, Public Works Director, City Hall, Ashland, Oregon 7 97520. 8 18. Permittee acknowledges that it has actual notice of the contents and requirements 9 of the MAO and that failure to fulfill any of the requirements hereof would constitute a 10 violation of this MAO and subject Permittee to payment of civil penalties pursuant to 11 Paragraph 12.C. above. 12 19. Any stipulated civil penalty imposed pursuant to Paragraph 12.C. shall be due 13 upon written demand. Stipulated civil penalties shall be paid by check or money order made 14 payable to the "Oregon State Treasurer" and sent to: Business Office, Department of 15 Environmental Quality, 811 S.W. Sixth Avenue, Portland, Oregon 97204. Within 21 days 16 of receipt of a "Demand for Payment of Stipulated Civil Penalty" Notice from the 17 Department; Permittee may request a hearing to contest the Demand Notice. At any such 18 hearing, the issue shall be limited to Permittee's compliance or non-compliance with this 19 MAO. The amount of each stipulated civil penalty for each violation and/or day of violation 20 is established in advance by this MAO and shall not be a contestable issue. 21 20. Providing Permittee has paid in full all stipulated civil penalties pursuant to 22 Paragraph 19 above, this MAO shall terminate 60 days after Permittee demonstrates full 23 compliance with the requirements of the schedule set forth in Paragraph 12.C. above. 24 25 26 27 PAGE 5 - MUTUAL AGREEMENT AND ORDER (CASE NO. WQMW-WR-94-325) 28 (ENF-PER.MAO 8-29-94) DRAFT 1 Permittee 2 3 4 Date Steven M. Hall, P.E. Public Works Director, City of Ashland 5 DEPARTMENT OF ENVIRONMENTAL QUALITY 6 7 8 Date Lydia Taylor, Acting Director 9 10 FINAL ORDER 11 IT IS SO ORDERED: 12 ENVIRONMENTAL QUALITY COMMISSION 13 14 15 Date Lydia Taylor, Acting Director Department of Environmental Quality 16 Pursuant to OAR 340-11-136(1) 17 18 19 20 21 22 23 24 25 26 27 PAGE 6 - MUTUAL AGREEMENT AND ORDER (CASE NO. WQMW-WR-94-325) (ENF-PER.MAO 8-29-94) 28 CITY OF ASHLAND HISTORY OF TMDL PROCESS DECEMBER 1. 1994 The City of Ashland is under a "Stipulation and Final Order" that defines total maximum daily load (TMDL) standards. Ashland has been actively pursuing options with the intent of meeting the established TMDL since that point in time. Ashland has a continuing desire to approach the Bear Creek issues on a basin wide philosophy. In the past, federal and state regulations have required a piecemeal approach segregated into point source, non-point source, storm drain discharge, fish habitat and riparian restoration. Ashland has continually worked to provide a true basin wide approach to resolve Bear Creeks quality and quantity problems. DATE I ACTIVITY 9/23/88 Retained Brown and Caldwell Consultants to begin the Program Plan & Facility Plan process. 4/4/89 Council adopted Program Plan. 7/21/89 EQC established TMDL's for Ashland. 9/21/90 EQC approval of Ashland's Program Plan. 12/18/90 First Council review of Facilities Plan. 4/16/91 Council accepted Facilities Plan limiting options to: 1. Medford pipeline connection (IA) 2. Ashland Plant upgrade for winter discharge to Bear Creek and summer spray irrigation (3A) 3. Talent Irrigation District (TID) water exchange for summer (3B) was retained pending further discussions with TID. 5/31/91 Ashland, DEQ, and Oregon Department of Fish and Wildlife (ODFW) met in Portland to discuss concerns and need for DEQ and ODFW to work closely on TMDL process. 10/11/92 Ashland requests extension of final compliance date in letter to Richard J. Nichols 8/11/92 Ashland requested DEQ to grant a time extension. The intent of the extension was to allow input to the process from ODFW, the Rogue Valley Council of Governments (RVCOG) and Ashland to include ODFW's perspective. PAGE 8/18/92 Council considered selection of preferred alternative. 7/21/92 Issue of alternative treatment by wetlands raised at public hearing. 10/22/92 Council adopted Goals and Objectives. Council also agreed to investigate wetlands as a treatment supplement and/or alternative. 11/10/92 Council met with DEQ staff to discuss process and legal issues. 11/14/92 DEQ Staff meet with several cities at League of Oregon Cities convention. Discussion of "new" philosophy of DEQ in relation to a broader perspective approach to TMDL process. 1/5/93 Council retained Woodward-Clyde Consultants to complete a wetlands option for the Facility Plan. 6/2/93 Ashland, DEQ, ODFW, Oregon Water Resources Department (OWRD) and RVCOG met in Ashland to present the results of agencies internal discussions of TMDL process. 6/10/93 Ashland meet with Anne Squier to seek flexibility in DEQ's application of TMDL's. DEQ and ODFW were represented. 8/31/93 Fred Hansen suspended SFO facility plan date. 7/20/93 Council accepted wetlands facility plan addendum. 7/28/93 Ashland notification to Fred Hansen of Council acceptance of proposal for a basin wide approach for Bear Creek. 9/29/93 Ashland, Anne Squier, DEQ, ODFW, OWRD and Oregon Department of Agriculture (ODA) met and discussed basin approach to resolve Bear Creek water quality and quantity issues. 12/16/93 First meeting of Ashland, 2050 Committee, Anne Squier, DEQ, OWRD, ODFW, ODA and RVCOG in Eugene to start discussions of basin wide approach. 11/10/94 Research completed on water management options by OWRD and Ashland. This meeting schedule to continue basin wide solution. PAGE 8-(csaweilw+ansusq Ashland Sanitary Service and Recycling �`�� i 13 170 Oak St. Ashland, Oregon 97520 Sanitary Service: 482-1471 Landfill: 482-3680 Recycling: 482-0759 Fax: 488.1938 ROBERT WENKER and GARY RIGOTTI November 16, 1994 Mr.Brian Almquist Ashland City Council City Hall Ashland, OR 97520 Dear Brian and Council Members: We would like to present a proposal for a rate increase for our operating capital as soon as possible. Our last rate increase was in 1990 and operating costs have increased to the point where we must raise prices. Please let us know what we need to do to further the process. Thank you for your time. Sincerely, A; Ashland Sanitary&Recycling " 0 0 fCl A&A W ASHLAND COMMUNITY HOSPITAL November 18, 1994 Jill Turner Director of Finance City of Ashland 20 E. Main Ashland, OR 97520 Dear Jill, This is to request your office's assistance in obtaining authorization from the City Council to spend $450,000. for the following Emergency Funds: • Our plans for the fund are as follows: 1 . Add second and larger emergency generator, new space construction to meet needs of two generators, architectural services, electrical engineer consultant; and remodel of vacated space where current emergency generator is located to expand Laboratory Department. Estimated cost for the above: $250,000. 2. Replace current phone system to add trunks, allow for local emergent maintenance and provide for future growth. Estimated cost for the above: $ 50,000. ✓ 3. Expand and upgrade our computer system to develop a true Management Information System to deal effectively with managed care contracts and the new environment of managed competition. Estimated cost for the above: $100,000. / 4. Replace and expand fire alarm system. Estimated cost for the above: $ 30,000. I thank you in advance for your assistance. If you have any questions, please call. Sincerely, X James R. Watson, Administrator JRW/kkq cc: Mike McGraw, Controller 280 Maple Street • P.O. Box 98 . Ashland, OR 97520 • 503-482-2441 AW� _c =ASHLAND COMMUNITY HOSPITAL O , October 18, 1994 r OCT 2 4 199 . J _ -------------- Mayor Catherine Golden ` City of Ashland 20 East Main Ashland, Oregon 97520 Dear Mayor Golden: This is to ask you to share the information below with our Council members in your next mailing. By copy of this. to Brian and Jill, I am sharing these points with them also. since we put_ our durrent capital budget together just about a year ago, three -capital items have come up that we will want to pursue this fiscal year. :. The first is.anupgrade to our data processing system.. With managed ,.. ;. competition evolving so fast in. our area, the number,,of. insurance companies and their number.'of unique plans have grown far beyond�our.ability to.:manage with our curreatdata processing system. We have hired. a Director of Data.:. Processing and`will be moving very rapidly to add systems for.both our__care,. givers and our 'financial personnel. These additional capital funds to finance terminals, printers, and support equipment will be funded from our capital budget line item denoted as "building". The second project is both an .upgrade.and an.expansioa to our..emergency power system. We currently have one emergency generator:' We' have`added many' =new services and..equipment over these past years. During::the,summer months; with air conditioning demands, a .third operating theatre, ';and:added electrical equipment throughout the facility, we are seeing our. cnrrent emergency generator "work harder" to come on line when our City power is. interrupted. We are also seeing the capacity of our current generator be increasingly challenged with each passing year. It is our intent to add a second, more powerful emergency generator and place it in a structure next to our cabinet shop, storage facility, and medical gas storage space above the hospital. The current ggenerator will then be moved next to the new one and be "wired" to handle only life support and key electrical needs as a backup to our new emergency generator. It is our thinking that funding for the emergency generator project will be funded from the budgeted Hospital Construction Fund and will include structure, architectural, and engineering costs, 280 Maple Street • P.O. Box 98 Ashland, OR 97520 503482-2441 Mayor Golden October 18, 1994 Page 2 The release of these dollars requires City Council approval. It is o hope to bri nerator funding request to the City Council at you first ecember meeting. e ird capital project pertains to our phone system. AT&T has stopped placing maintenance personnel who are familiar with our current phone system here in the Valley. This is forcing us to look at an upgraded phone system, which if purchased, would also be funded from our Capital Impiovement'Fund. If we can .determine our needs in time, we would also ask for this funding. to be released by the City Council in December. ;. Again, the purpose of this is to share.our thoughts regarding these three unbudgeted capital equipment projects and to share our thoughts regarding. the use of the two contingency funding sources. Please call.if you have any questions. Sincerely, James R. Watson, Administrator JRW/gdc cc: Brian Almquist, City Administrator Jill Turner, City Finance Director ' DEC-06-1994 15:55 FROM COOPERS & LYBRAND TO CITY OF ASHLAND P.02 CO Coopers & Lybrand LLP. 400 County Club Road telephone (509) 485-1600 Suite 300 tacslmile �''/�1!'� I Post Office Box 1800 I general (603) 33&4385 & L�1 Gil ld a professlonal services firm Eugene.Oregon 97440-1600 tax (6= 394.4388 September 23, 1994 The Honorable Mayor and Members of the City Council City of Ashland Ashland, Oregon 97520 In connection with our audit of the general purpose financial statements of the City of Ashland, Oregon for the year ended June 30, 1994, we are submitting for your consideration the accompanying recommendations designed to help you improve internal accounting controls and achieve operational efficiencies. Our comments reflect our desire to be of continuing assistance to the City. Our reports and related comments required by Minimum Standards for Audits of Oregon Municipal Corporations and OMB Circular A-128, dated September 23, 1994, are included in the City's Comprehensive Annual Financial Report for the year ended June 30, 1994. The comments and observations contained in this report are a by-product of.our audit of the June 30, 1994 financial statements and represent issues existing at or prior to that date. The cost justification and other aspects of our suggestions have not been fully evaluated; these evaluations should be made by management. Therefore, we recognize that, after consideration, certain suggestions and recommendations may not be practical to implement. Our comments deal exclusively with operational, accounting, and recordkeeping systems and procedures, and should not be regarded as reflecting on the integrity or capabilities of anyone at the City. Also, our comments have been restricted to conditions noted and suggested means of improvement and are not intended as a commentary on the various favorable aspects of the City's procedures. We appreciate the cooperation we have received from City personnel in connection with developing these recommendations. We also appreciate the opportunity to have been of service to you and the City. Should you have any questions about our recommendations, this letter or other matters, please contact us at your convenience. Very truly yours, sm Coopers 6 Lybrand L.L.P.,a registered limited liability partnership,is a member firm of Coopers d Lybrand(International). DEC-06-1994 15:55 FROM COOPERS & LYBRAND TO CITY OF ASHLAND P.03 CITY OF ASHLAND Report to Management June 30, 1994 CM OF ASHLAND GASB Statement No. 16 "Accounting for Compensated Absences" This Statement requires that compensated absences and other payroll related taxes be recorded as a liability as earned. The City is currently recording the liability based on the employee's salary rate at the balance sheet date. However, the City is not recording the additional amounts for certain salary-related payments associated with compensated absences, for example, the employer's share of social security and Medicare taxes. We recommend that the salary-related payments associated with payroll also be accrued and that the current portion of the liability be reported in the individual fund levels and the remainder be reported in the General Long-Term Debt Account Group. Issuance of Debt Governmental accounting requires that proceeds from entering into a land purchase agreements be placed in the appropriate operating fund(Capital Projects) as "other financing sources" and the related expense being expended to "capital outlay. " In the current year, contract agreements were entered to purchase land for the Parks and Recreation Commission, but the required entries were not made. No budget violation was noted as budgeted capital outlay was sufficient to comply with actual capital outlay once correcting journal entries were made. Management was informed of the proper accounting treatment described above, and the Iappropriate year-end accounting adjustments were made. Assessments \� The City's assessment billing system for local improvement districts does not produce a detail aging, billing register or an interest accrual calculation of unpaid assessments. Management 3 believes such unpaid assessments are being identified and monitored. To enhance collection procedures and facilitate financial reporting of assessments,we recommend Ithat the computer system be updated to generate billing registers, perform interest accrual 3°� 1 calculations and provide a detail aging report. DEC-06-1994 15:56 FROM COOPERS & LYBRAND TO CITY OF ASHLAND P.04 City of Ashland Report to Management-Page Two Contributed Capital The City is not currently amortizing depreciation to contributed capital for fixed asset contributions by developers or residents of the City. This allows contributed capital to grow, r while the fund balance decreases due to depreciation taken on the assets contributed: The GASB's Codification, Section (360.116, allows enterprise funds to close out depreciation expense to contributed capital rather than to retained earnings. This provision only applies to assets contributed by governments outside the financial reporting entity. However, per Governmental Accounting Auditing and Financial lzeoortini? (Blue Book) it is common practice to apply this provision to assets contributed form other sources(e.g., developers). We recommend that the City examine this policy to determine the advantages and disadvantages of changing the current practice. Municipal Court Accounting Controls In prior year's report to management, there was a comment related to Municipal Court. In this comment we identified six areas of weaknesses in the internal accounting control structure that we recommended be strengthened. In the current year, we noted that some of these same internal control issues still exist. We recommend that the City continue to take steps to strengthen the existing accounting control procedures in Municipal Court. ASHLAND COMMUNITY HOSPITAL Hospital Construction Fund The Hospital Construction Fund is reported separately for budgeting purposes and is intended to fund future capital expenditures by the Hospital. In the past few years there has been no capital outlay expenditures in this fund. All capital acquisitions have been recorded in the main Hospital Fund. This fund currently represents fund balance reserved for future construction. We recommend that this fund either be combined with the Hospital Fund or be used to fund capital acquisition and construction for the Hospital as this fund was originally intended to. . /µµ5���— LEGEND - . INTE RETAiE RWV. /q\ ® U.S. Hv" S. e IMPRO ROADS rDS ram STATE HWY. {I � TOW N w H I /� 39 S a' ' IMPROVED DIRT ROADS ��� TftAllS --.- - V` fir/ ,oYI� DIRT ROADB' I .L'-_.= INTERMMITENT CREEKS- - 1 INFERIOR 9¢ JACKSON v 0Oq RAIROA NAT-L. 9DRYS. xxAx G �T �—m TALENT D TAL ENT eO.ti�1. I of 4x lrt.'� ' °,• ' JOMN ' � 1�',b ' � • V le r ,^u BILLIMCF A S , u; ltO Y iR.MAMoy, ). 9 9 M Fl tt V - s!-tr I l �1?II1,14I BI (IN _—.111'ot'r f nF y r! .l'TMOrw P• L q • fsv : IWIASYYER ems' r M4xxarwV Y. l I 1F 10 Al! I . EPV t M ` L. I e� {t • / / •. •' 't'Ly na nOl song 't " A, r 1y' ff ]r a moc Ali nxU pp t h SC' 171 ( `STr' A { iA$hla Mine Awyp�1 t1'"x t(� 1(— � aal ' � t+ ,G -.9T / .fII(II{euxo I ��Nf{���` 6 P4ETER Y 5 VAr+f. PLEN D 1. rLIrN r ILH 4, 'rr �y'�1 N21 ! t a \'�; I L��B. Nt { 4+ ) 1 NAIi ...1Eyy1 l+'; Nf: ` `rte . /l4 14'1'.1 R�iiioxQ1l \ 3 e lgy.'1�L ` �y.�Y uo wcr q,� f S.P- RY •L—.� -Y� T /tlrl y'. w JAMES 0?QS"Y„ wYSO .sue/ IEL5+,14N F 4 t.` yx - r•\ m .2 �.-, l/�! �'L_d� crwar F " Y. •' 0 nom. W xuE EpC E /�?��i Y• S n� jq / tat. \4 01 IxNfiNr AKC i4� _ ` 111 1• 3 i /�- Yxttenx• :e Y (] dt � I I;,� {rr; �. tC' G i ii l'-7101r f� M�% F} 4 9 FLOY0 VEhABL.E a. T u 'J' I ' %l%.^'�y'J -m' T� Cd I. I'- 1 t41 wxAlY xlwu) :VA-41 ERICNSON 9 i�, + S. URL2R, :,r. • 0 lip'_.... 6. kilt's 11 ) W.RI0WA4 1 _49. ♦_ - coot MM + aaJr I n0.63.I 1o.a{ Yo.S) Ye.c I �% r .5 r RsCFeOrR . G 1 /r. �I1�- p J° / tiS.eg I. r r J Q i '�`/- V ✓ r:: W V ASMLAMO iaa {er F SS/O STATE. v ~,f U.S. ITV OR ARO V PRY/T - �. 1' � 611t I � MLAPID Ta tl1a r IL O •Oir sea DOHA , fd. xxx Y A a ' at epl "r' x MOUNTAIN FIR - LUMBER CO. INC. S 'i' •, x ix w "T I U.S. --7+ 20 P i Z - ° U.S. a..as I . . u. a alj sj-+ O ._ . . ELC CC 'x 1 - V r x -�' I t cede ` Reservoir A i� i nAY AxI ; I 4I` 3 I 2 ,`I.� 4e.e}1 1 ne.ocl • ae.1] .ITY - " --Z jSkI ne ine 1 L-�� E E O E R - J- J GJ4L� GLADE RE�� '�9 28\� 2 ...{s� 3� ? \ u.s. C U.S. 05 kJ 9i f q i 4 f % 1 •h ~. WN ,o a � � �l8'o 0 �o.o P � zp J y"� io r 57J 'i9 ai e N as . A O m o C f �C0 i- : m . e_ 3 s a; oig M Zs FL 0 1 mpg no �: r y � s S i■■e®eee■■■e■ ®®®®®®®1111■ �■■■■®1111■■■ DI■�..E��7■....■ ©I.Eo■m.■■■■■. ©I■®.■©.■■■■■■ ©I©MORMOO■■.■. ©iomm©®■■■.■■■ COMMIMMIM■■■■.. mI■©■■m■■■■■■■ ©I■©■®Q'.1■■■■■■■ ©I■©■m®■■■.■■■ DI■ice■�®�■�■�■� lniommommomom ©I■■■.©■■■■.■■ e■■■■■EMENS • HM1111■■■1111■■ ANNE■■000■ . ��■■■■�■Olson ; - SO„161,,,,,,,,, I...INN.■.■■■■ Kim ASHLAND MUNICIPAL CODE Title 11 VEHICLES AND TRAFFIC Chapter 11.60 TRUCK ROUTES 11.60.020 Oak Street. Oak Street between Hersey Street and Nevada Street shall only be used by delivery trucks, as set forth in the preceding section, that have a maximum weight of the combined load and vehicle which does not exceed the following limits: A. The combined gross weight in pounds bearing on the surface of the road at contact with the tread of the wheels of any single axle of a truck or truck-tractor shall not exceed twenty thousand (20,000) pounds. B. The combined gross weight in pounds bearing on the surface of the road at contact with the tread of the wheels of dual or tandem axles shall not exceed thirty thousand (30,000) pounds. (Ord. 1811 S2, 1974) Title 11 Page 2 aFAiM4i. � Emor �xnc� nm v o I4ECOe� , November 30, 1994 Brian Almquist, City Administrator (29 TDrit: Steven Hall, Public Works DirectorA �1IIIjPLt: Load Limit on Oak Street ACTION REQUESTED City Council enact the attached ordinance removing the load limit from Oak Street. BACKGROUND Because of a lack of structural ability to sustain heavy truck loads, Oak Street from Hersey Street to Nevada Street was placed under a load limitation by Ordinance 1811 in 1974. In 1988 and.1989 Oak Street was resurfaced to return the structural integrity of the street to standard highway loadings. The question was raised re=tly about the removal of the weight restriction. I thought it had been accomplished after the resurfacing, but ..... it had not. The Ashland Comprehensive Plan designates Oak Street as a collector street and is defined within the plan as follows: "Collector streets attempt to combine the functions of arterial and local streets and have traffic flows between 800 and 3000 ADT." Current traffic counts vary from 2016 to 4051 depending on the segment of Oak Street. Staff recommends approval of the attached ordinance removing the weight restriction on Oak Stmt from Hersey Street to Nevada Street. cc: Jim Olson, Assistant City Engineer Jerry Glossop, Street Superintendent Pam Barlow, Administrative Assistant Enc: Proposed Ordinance AMC 11.60.020 ORDINANCE NO. AN ORDINANCE REPEALING VEHICLE WEIGHT LIMITS ON OAK STREET. ANNOTATED TO SHOW DELETIONS AND ADDITIONS. DELETIONS ARE 4N€B-;kRQUGH AND ADDITIONS ARE F IAD:E. THE PEOPLE OF THE CITY OF ASHLAND DO ORDAIN AS FOLLOWS: SECTION 1. Section 11.60.020 of the Ashland Municipal Code is repealed. 44.60.020 Oak SfFept. Oak StFeet between HeFsey Street and Nevada Stree I i exceed the Feed at eentaet with the tFead ef the wheels of any single axle of a truek e B. The combined gFOSS weight on pounds beaFing on the suFfaGe of the Feed at eentaet with the tFead of the wheels ef dual er tandem a—)(les shall net . The foregoing ordinance was first READ on the day of , 1994, and duly PASSED and ADOPTED this day of , 1994. Nan E. Franklin, City Recorder SIGNED and APPROVED this _ day of , 1994. Approved as to form: Catherine M. Golden, Mayor Paul Nolte, City Attorney PAGE 1-ORDINANCE (wordloak-truk.anol Pmo ran dnm GREGOa. November 29, 1994 p: Brian Almquist, City Administrator rom: Steven Hall, Public Works Director tbjC&- Ann and Clinton Streets LID Hearing ACTION REQUESTED City Council adopt attached resolution setting a public hearing January 17, 1995 for the proposed improvements to Ann and Clinton Streets. BACKGROUND With the potential impacts of the "Son of 5" and Ballot Measure 20, staff has held this proposed LID in abe)ance until the outcome of the 2 issues were resolved. With the failure of the two ballot measures, staff is recommending moving ahead with the proposed LID. The total percentage of improvement agreements and petitions is a little over 58%. One property owner has given a verbal "in favor" notice which would increase the amount to 66.83% The total cost of the project is estimated at$129,756, approximately$50.00 per frontage foot of property. The hearing would have been normally set for the first meeting in January,but I will be out of town the 3rd through 5th of January. Staff recommends approval of the resolution establishing a public hearing. cc: Jim Olson, Assistant City Engineer Nan Franklin, City Recorder Jerry Glossop, Street Superintendent Dennis Barnts, Water Quality Superintendent Enc: Resolution Olson Memo w/ LID Boundary Map Cost Estimate Summary Detailed Estimate Individual Assessments Agreement/Petition RESOLUTION NO. 94- A RESOLUTION OF INTENTION TO PROVIDE FOR IMPROVEMENTS TO ANN AND CLINTON STREETS AND SETTING A PUBLIC HEARING. THE CITY OF ASHLAND RESOLVES AS FOLLOWS: SECTION 1. It is the intention of the Council to make improvements to Ann and Clinton Streets. Such improvements, will be in accordance with costs estimated to be $129,756, of which all will be paid by special assessments on benefited properties. Costs will be allocated based on a frontage measure of approximately $50.00 per front foot of each lot. SECTION 2. The local improvement district shall consist of all those lots fronting on Ann and Clinton Streets between Hersey Street and Carol Street as depicted on the map attached to Exhibit A (the notice described in section 4 of this resolution). SECTION 3. The Council will meet in the Council Chambers, Ashland Civic Center, 1175 East Main Street on January 17, 1995, at 7:00 p.m., at which time and place the owners of the benefited property are called upon to appear before the Council or to submit written comments and to show cause, if any, why the improvement should not be constructed and why the owner's property should not be assessed for the improvements. SECTION 4. The City Recorder is directed to serve notice to the property owners by publishing a notice of the public hearing once in the Daily Tidings, not less than ten days prior to the hearing, and by mailing copies of the notice by registered or certified mail to the owners of each lot benefited by the proposed improvement as shown on the latest tax and assessment roll. The notice shall be in the form of Exhibit "A" attached to this resolution. This resolution was read by title only in accordance with Ashland Municipal Code § 2.04.090 duly PASSED and ADOPTED this day of December, 1994. Nan E. Franklin, City Recorder SIGNED and APPROVED this day of December Catherine M. Golden, Mayor IOpMannclint.resI EXHIBIT "A" NOTICE OF PUBLIC HEARING The City Council for the City of Ashland will meet on January 17, 1994, at 7:00 p.m. in the Council Chamber, 1175 East Main Street, to hold a public hearing to consider the formation of a Local Improvement District as follows: NATURE OF THE IMPROVEMENT: To improve Ann Street and Clinton Street with paving and a sidewalk. BENEFITED PROPERTY: All those lots fronting on Ann Street and Clinton Street between Hersey Street and Carol Street as shown on the attached map are benefited properties. ESTIMATED COST: The estimated cost of this local improvement is $129,756, all of which shall be paid by special assessment of benefited properties. The specific proposed assessment for each lot and other information may be obtained at the Engineering Division, 27 1/2 North Main Street, Ashland Oregon, telephone number 488-5347, weekdays during the hours of 8:00 a.m. to 4:30 p.m. All affected property owners may appear at the hearing or submit written comments prior to or at the hearing, as to why the streets should not be improved or why the benefited properties should not be assessed in the manner proposed. . -`�pFASH�Q, � Pmnr � rt � �tm , p4EGOe� August 10, 1994 ��- Steve Hall, Brian Almquist, John McLaughlin XLlltl: Jim Olson, Assistant City Engineer \. Subject. CLINTON - ANN STREET L.I.D. We have received petitions calling for the improvement of Ann and Clinton Streets, and coupled with improvement agreements signed on Sunshine Subdivision and White Oak Estates Subdivision,we now have a solid majority in favor of improving the two streets. PETITION SUMMARY: The petitions which were circulated by Iraq Ostovor encumber the following lots: 39-1E-4DC Tax Lot 1800 39-1E-4DC Tax Lot 1801 39-1E-4DC Tax Lot 1904 39-1E-4DC Tax Lot 1907 39-1E-4DC Tax Lot 1908 39-1E-4DC Tax Lot 1909 The above six lots are fronted on Ann Stmt and represent a total of 486.87 feet or 18.69% of the total fontage. In addition to the petition, the following improvement agreements also apply: 1. Inst. No. 78-20653 includes lots 4DC - 203, 204, 205, 206, & 207 2. Inst. No. 79-08894 includes lot 4DC - 105 3. Inst. No. 80-01480-1 includes lots 4DC - 101, 106, 107, & 108 4. Inst. No. 91-07968 includes lot 4CA - 1400 The four improvement agreements represent 11 lots, 1,033.66 feet or 39.69% of the total. The total "in favor" percentage is 58.38%. The owners of lot 4DD- 1600, the Bill Beagle Trust, have indicated that they are also in favor of the improvement and have agreed to dedicate the required right to complete Ann Street for a credit of $5,000.00 against the future assessment district. If lot 1600 is included in the "in favor" percentage, the total increases to 66.83%. Only five of the 23 lots are not represented on the petition or paving agreement. The largest of these lots is lot 4DB-401 owned by Paul Mace, which represents 26.30% of the total frontage. COST ESTIMATE: It is estimated that the total assessable cost of the project will be $129,756.00, based "upon a 22 foot wide street with one four foot wide concrete sidewalk. Because of the very steep cross slope and driveway configuration along Clinton Street it would be extremely expensive to build wider than the width proposed. To gain additional width would require extensive retaining walls or heavily reinforced slopes. Major storm drain work was completed on Clinton Street two years ago. All other utilities are currently in place in both Clinton and Ann Streets. Currently Ann Street exists as a 23.5 foot wide street from Patterson Street to Clinton Street. The owner to the east has agreed to deed the additional 23.5 foot width for a $5,000.00 credit against the proposed L.I.D. The current estimated cost per lot table shows this credit to be absorbed by the City. Please let me know if you wish to handle this differently. RECOMMENDATION: This proposed improvement be presented to the City Council at the August 16th meeting in order for a public hearing date to be set. Enc: Petitions Improvement Agreements Estimates Table of Petition & Agreement Results Assessment Frontage Verification Maps (0pw%jo17.m=) 133NIS NNAI 0 W j+1 - a_ �o W� _ m x P N_ In ■ p■■ W N ■ q � ■ C1 ■swweeae■aaaaa■■■a■■aa■■anwa: 1332315 NNV\ MEQ 'i I'1�l illn'1111 1-i :,ti': AM ® P 1'11111. 7171 4i ■ a■■ 1,1111 ri 1,j 0 A h� l Itlli ll 4.1 N Of _ n e N s � ■ 1332115^ SdI3Hd 13 • ri 1 o O i1t1I II i ::t1.11 O .Illlll� l' :111: W I t l e t w fi !;liti i t111t1111C � ;1,! I:1. of t 1 lil 11,.. i'i: 1!llifl!aif c 133NIS Z I08V0 w CL Ras a N :111111 111 llaa®■ :11171 Itltl. - n . .. tttitl.l. !,lii,lt,. _ rz o .;i I'l,l 1. - ■ [ m :I!1!111' ■ tf a li_� m t lil !'1'I - a ■ Cr It! - ■ ...ee Rig ■ e o y® V a e F ■ F p POPV I - - e id G � OOt 601 +Ilf City of Ashland Department of Public Works - Engineering Division Estimate for Proposed Clinton & Ann Streets L.I.D. Street: Clinton Street and Ann Street Estimate By: D. Ernst Limits: Carol to Hersey Date: Revised 8 August 1994 GENERAL INFORMATION Length of Project: 1410 Width of Street: 22' with 4' wide sidewalk Pavement Design: 4" A.C.P. A. ESTIMATED CONSTRUCTION COSTS Total Estimate $108,130.00 B. OTHER (list) C. TOTAL $108.130.00 D. ENGINEERING @ 20% $21,626.00 E. PROJECT TOTAL $129.756.00 F. Total Assessable Front Footage or Unit of Assessment 2,604.30 F.F. G. Assessable Cost per Front Foot or per Unit of Assessment ($49.82 use)> $50.00/F.F. 5 oatob«1993 1H0:r3\C1h A=-ati=w.gm °o °o °o C) 8 C) 8 °0 8 8 8 °o o° 8 8 8 ° 8 ° ° 8 8 ° 8 8 $ ° ° Q O O t-- O V' N h '7 N oo kn N .-. c O\ T oc r+ M N os ¢ .-. 69 .--c N N 69 69 69 69 69 69 O 69 69 69 64 69 O O d w w w t% A C C C U G U U U .O A •� _ M.0 F4 u� au3u� r uu � y p ,.a Cl. a a a a a a a a a a a � 8 °08 °0 °0888 °088 °0, °0 ° aFL $ r.: c; ° ° . 8 ° 8 . ° a yy 69 69 69 6\9 69 6C9 6N9 6N9 69 69 69 •A~. _ o a 66a m A Lam. .a `d V1 u VI N w w w r 8 .° 0 -1 � o A o 0 8 o v, 8 W a, 8 o In 'c W ° oN0 r M h ° O C N N U O a U � H 0 "O U O U T U H O r '0 p, w O tLo y UU u O N A N p cJ .� C w �- c� C7 3 21 - § r a cz W c cu y? 0 3 >O y O cC U U > U En — cd a � u" a0 y C0 O t K C V •y w C N cad vUi `� v� y u to P] o o y , h o ° d A z .-. N M 'ct Vl �O 00 O\ .-. .N-. .�. C -- z City of Ashland-Engineering Division , Individual Lot Cost Estimate for Proposed Clinton&Ann Streets L.I.D. Map Assessable Assessable Estimated and Front Cost Per Lot Cost per Lot Tax Lot Footage Per Front Foot by Front Foot 39-lE-4CA, 1400 186.34 $50.00 $9,317.00 39-1E-4CA, 1700 8.76 $50.00 $438.00 39-lE-4DB,401 684.91 $50.00 $34,245.50 39-lE-4DC, 101 60.00 $50.00 $3,000.00 39-lE-4DC, 105 120.78 $50.00 $6,039.00 39-lE-4DC, 106 68.15 $50.00 $3,407.50 39-lE-4DC, 107 102.37 $50.00 $5,118.50 39-1E-413C, 108 72.46 $50.00 $3,623.00 39-1E-413C,203 88.63 $50.00 $4,431.50 39-1E-4DC,204 73.07 $50.00 $3,653.50 39-1E-4DC, 205 73.08 $50.00 $3,654.00 39-1E-4DC, 206 73.07 $50.00 $3,653.50 39-1E4DC,207 115.71 $50.00 $5,785.50 39-1E-4DC,302 48.74 $50.00 $2,437.00 39-lE-4DC, 1800 84.08 $50.00 $4,204.00 39-1E-4DC, 1801 150.00 $50.00 $7,500.00 39-lE-4DC, 1802 70.00 $50.00 $3,500.00 39-lE-4DC, 1904 80.00 $50.00 - $4,000.00 39-1E-4DC, 1906 51.36 $50.00 $2,568.00 39-lE-4DC, 1907 51.36 $50.00 $2,568.00 39-IE-4DC, 1908 51.36 $50.00 $2,568.00 39-lE4DC, 1909 70.07 $50.00 $3,503.50 39-1E4DD, 1600 220.00 50.00 $6,000.00 TOTAL 2,604.30 $125,215.00 NOTE: The costs shown are estimated costs only. - The assessed cost would be based on the actual costs incurred by this project. *Lot 4DD, 1600 is subject to a credit of 55,000 from full assessment of$11,000 for right-of-way dedication. By: Dennis Emst-Revised by J. Olson Date: 5 October 1993-Revised on 8 August 1994 !3 a City of Ashland Public Works Department -- Engineering Division TABLE OF PETITION AND AGREEMENT RESULTS FOR CLINTON & ANN STREET L.I.D. FRONTAGE PERCENT IN FAVOR LOT NO. (in feet) OF TOTAL RESPONSE OWNER 4CA-1400 186.34 7.15% agreement Richey, Bill & Gloria 675 Carol St., Ashland 4CA-1700 8.76 0.34% none Benbough, H.L. & Marcia 224 Jessica Ln., Ashland 4DB-401 684.91 26.30% none Mace, Paul & Kathleen Kahle 345 Clinton St., Ashland ADC-101 60.00 2.30% agreement Fiedler, Dennis J. 374 Clinton St., Ashland _4DC-105 120.78 4.64% agreement Steinbock, Marvin & Nancy P.O. Box 6656 Santa Rosa, CA 95406 4DC-106 68.15 2.62% agreement Ranger, James H. (trustee) 284 Clinton St., Ashland 4DC-107 102.37 3.93% agreement Arthur, David 394 Clinton St., Ashland 4DC-108 72.46 2.78% agreement Madison, Betty B. 527 Ann St., Ashland 4DC-203 88.63 3.40% agreement Coons, Daniel & Deborah 578 Carol St., Ashland 4DC-204 73.07 2.81% agreement Super, Pat (trustee) 292 Clinton St., Ashland 4DC-205 73.08 2.81% agreement Copley, Marilyn J. 4611 Colver Rd., Talent 4DC-206 73.07 2.81% agreement Guss, Michael R. 316 Clinton, Ashland 4DC-207 115.71 4.44% agreement Atherton, Lindsey 1880 Ashland Mine Rd., Ashland 9 August 1994 1 1H0:n\clinA..m City of Ashland Public Works Department -- Engineering Division TABLE OF PETITION AND AGREEMENT RESULTS FOR CLINTON & ANN STREET L.I.D. 4DC-302 48.74 1.87% none Hinman, Burt & Denise 587 Carol St., Ashland 4DC-1800 84.08 3.23% petition Maqsood, Khaled S. 515 Ann St., Ashland 4DC-1801 150.00 5.76% petition Ostovar, Iraj 389 Hersey St., Ashland 4DC-1802 70.00 2.69% none Rosenberg, Charles & Susan 8715 Elk Ridge Way Elk Grove, CA 95624 4DC-1904 80.00 3.07% petition Ostovar, Iraj 389 Hersey St., Ashland 4DC-1906 51.36 1.97% none Jones, Peter & Judith 512 Ann St., Ashland 4DC-1907 51.36 1.97% petition Morgan, Ted 508 Ann St., Ashland 4DC-1908 51.36 1.97% petition Nelson, Caren 500 Ann St., Ashland 4DC-1909 70.07 2.69% petition Pool, Khoshrouz 492 Ann St., Ashland 4DD-1600 220.00 8.45% none Price, Steve & Sally 1415 Hillcrest, Corvallis 97330 TOTALS 2,604.30 100.00% 58.38% IN FAVOR 9 Augmt 1994 2 1HO:n\clin&am I RESOLUTION NO. A RESOLUTION. DECLARING THE CANVASS OF THE VOTE OF THE ELECTION HELD IN AND'FOR THE CITY OFASHLAND, OREGON, ON NOVEMBER 8, 1994. 1 RECITALS: f A. The City Council of the City of Ashland met on the 6th day of December, 1994, at the City of Ashland's Civic Center and proceeded to canvass the vote cast at the election held in and for the City of Ashland on the 8th day of November 1994. B. The Council has canvassed the'vote and has determined the number of votes i for the measure as follows: ' 15-27 State Ethics Code to Replace Charter Provision Yes 3.898 Concerning Interests Conflicts No 3.703 15-28 Real Property Transfer Tax for Watershed Fire Yes 2.026 Prevention, Affordable Housing No 6.110 CITY RECORDER I Michael Hanna 878 Adam Hanks 164 David Fadden 390 Judy Kaplan 908 Barbara Christensen 1.821 Russell Chadick, Jr. 1.429 Barbran Jones 1.398 Dennis Slattery 695 Write Ins 3 COUNCILMEMBER - POSITION NO. 2 Jim Hibbert 2_ Susan Reid 4.028 Steve Jencks 234 Robert Spire 426 COUNCILMEMBER - POSITION NO. 4 Ken Hagen 4,885 Lee Carrau 1.172 Joe Eckhardt 997 PAGE 1-RESOLUTION DECLARING THE CANVASS OF THE VOTEWcouncinelec-nov.re.i COUNCILMEMBER - POSITION NO. 6 Brent Thompson 3.673 Lois Wenker 3.467 j Write Ins 1 J I PARKS COMMISSIONER - POSITION NO. 3 Bob Malone 2125 Bob Bennett 3.319 PARKS COMMISSIONER - POSITION NO. 4 Laurie MacGraw 4.169 Russ Silbiger 2,000 ii PARKS COMMISSIONER - POSITION NO. 5 Allen Alsing 4.226 Write Ins 1 MUNICIPAL JUDGE Allen Drescher 4.809 Write Ins 5 THE CITY OF ASHLAND RESOLVES AS FOLLOWS: SECTION 1. Measure 15-27, which posed the question: "Shall State Code of Ethics for public officials replace City Charter provision prohibiting interest in city contracts by elected officials?e is declared to have passed. SECTION 2. Measure 15-28, which posed the question: "Shall 0.40% real property transfer tax be imposed for watershed and forested areas fire prevention and affordable housing property purchases?" is declared to have failed. SECTION 3. Barbara M. Christensen is declared to be the duly elected city recorder. SECTION 4. .Susan Reid is declared to be the duly elected councilmember for Position No. 2. SECTION 5. Ken Hagen is declared to be the duly elected councilmember for Position No. 4. SECTION 6. Brent Thompson is declared to be the duly elected councilmember for Position No. 6. SECTION 7. Bob Bennett is declared to be the duly elected park commissioner for Position No. 3. PAGE 2-RESOLUTION DECLARING THE CANVASS OF THE VOTE(ccouncAeec-�ov.ree) i • :j SECTION 8. Laurie A. MacGraw is declared to be the duly elected park commissioner for Position No. 4. SECTION 9 Allen A: Alsing is declared to be the duly elected park commissioner for Position No. 5. SECTION 10. Allen Drescher is declared to be the duly elected municipal judge. The foregoing Resolution was READ and DULY ADOPTED at a regular meeting of the City Council of the City of Ashland on the day of December, 1994. Nan E. Franklin, City Recorder SIGNED and APPROVED this day of 1994. Catherine M. Golden, Mayor Rev' wed as to form: Paul Nolte, City Attorney I PAGE 3-RESOLUTION DECLARING THE CANVASS OF THE VOTEWcounaneiec-nov.re.i • ABSTRACT ELECTICR REPORT Err DATE, 13118196 RPr It 108.09 PAGE It 37 1 I General Mention - Jackson County I I Rovber H, 1996 1 I I x l C I P I la r yi 9 l IN y I R l . 1 1 I 1 1 I I { I Logical Page I I2-01 I ° I ° I a 1 I° a 1 0 1 1e a l ° I 1 I I I I I I I I r I r 1 r I la a I I I+ a l I . I I I I I I' I I I n I r l c 1 Is I I Is I I I I I I I I I 1 I .0 .1 • I a l I I I I I I I I I I I I I I ° I n I ° I 12 I I 11 I I I I I I I I I I t I t l t 1 15 1 1 Is I I I I 1 1 .. 1 1 I I I T 1 R I v 1 12 1 1 12 1 1 1 1 1 1 1 1 I I 1 6 1 0. 1 0 1 17 1 1 It I I I I I I I I I I I i 1 4 I t I I I I I I I I I I I I I I I I I Is I I IR I I I I I I I I I I I I + I n I It I I I/ I I I I I I I I I =1 I 1 E I t I 9 I Ih I I Is I I I I I I I I I l 1 r I 1 a I a I I IC I I IT I I I I I I I I I I I ° I t I I la I I Ir I I I I i I I I I I 1 t I i I I I I i 1 0 1 I' IC I I In I I I I I I I I I I 10 1 n I I In I I Is I I I I I I I I I I I n I I I Id I I I I I I I I I I I I I I I I I I• 1 1 17 1 1 1 1 1 1 1 1 I I.etty Of Ashland I I I I I I I I Ir I I I I I I ' I I I I I I I I I I I I I I I I I I I I I 1 1 Ashland 1 5521 7071 78.11 1 2441 2271 1 1601 3761 1 1 1 1 1 1 1 1 2 Ashland I 5071 6801 76.61 1 2261 2191 1 1231 3601 1 I 1 1 1 1 I 1 3 Ashland - 1 5661 7051 80.31 '1 1631 2691 1 1691 3861 1 1 1 1 1 1 I 1 6 Ashland 1 5011 7161 70.21 1 2531 1901 1 921 3771 1 1 1 1 1 1 I 1 3 Ashland 1 . 6731 6391 76.01 1 2101 2161 1 791 3721 1 1 1 1 1 1 I 1 6 Ashland. 1 6221 8131 76.51 1 2621 2761 1 1601 6181 1 1 1 1 1 1 I 1 7 Ashland - 1 6871 6961 70.01 1 1891 2261 1 1091 3301 1 1 1 1 1 1 I 1 8 Ashland 1 5931 8581 69.11 1 2291 2711 1 . 1671 3771 1 1 1 1 1 1 I . . 1 9 Lhland 1' 6061 9151 66.21 1 2591 2661 1 1531 3921 1 1 1 1 1 1 I 1 10 Saw 1 6031 6601 61.11 1 1121 1521 1 1391 1371 1 1 1 . 1 1 1 I 1 11 'Ashland 1 $071 7521 67.61 1 2251 1991 1 1181 3531 1 1 1 1 1 1 I 1 12 Ashland 1 6561 6621 70.71 1 1991 '1891 1 931 3201 1 1 1 1 1 1 I 1 13 Ashland 1 ' 5311 6931 76.61 1 2611 2061 1 711 6141 1 1 1 1 1 1 I 1 16 Ashland 1 5501 71st 76.91 1 2681 2261 1 981 6231 1 1 1 1 1 1 I 1 15 Ashland - 1 5091 6331 80.61 1 2571 2071 1 1061 3751 1 1 1 1 1 1 I 1 '16 Ashland 1 6231 5381 78.61 1 2091 1661 1 831 3121 1 1 1 1 1 1 I 1 17 Ashland 1 5751 7361 78.31 1 2701 2641 1 1521 3861 1 1 1 1 1 1 I I TOMS: 1 88591120961 73.31 1 38981 37031 1 20261 61101 1 1 1 1 —1 1 - I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I 1 I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I 1 I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I certify the votes recorded on this abstract correctly Signs re of county dark Date of absVact summarize the tally of votes cast at the election indicated. ABSTRACT OF VOTES AT GENERAL AND A CT OFUOTES AT PRIMARY ELECTIONS SPECIAL ELECTIONS Separate sheets for Democratic,Republican,Nonpartisan and other Votes cast for governor must be on separate candidates. page or pages. Separate sheets for candidates for city,county(including precinct)and state offices. .'IVY ARSTRACr 3J.ECT30E REPORr RPr DACE, 11118194 RPT 8+ 108.09 PACE 0: SO General Rl•ctlalr Jackson county I . November 8, 1994 1 r c 1 P 1 I C N 1 I I I E I D 1 Logical Page 8 11-03 F n l 0 1 a l 11 l 1 a I a I � R l a l u l + I • Id I I I I I I r I r I r 1 Ile I a l v I d 1 r 1 a l r l n I/ I I D l r l 0 1 IYb I m I l I Y I b I 1 b• I n V C I I I I I 1 0 1 . 1 . 1 I a' I I d I I a meI . I I I I l 0 1 n l n I IRa l it l I x l r l i l I • I' LI I I I I I t l t I t I lei 1 a I N I a I • I I I D I I I I I I I 10 I n l - I P I I I I S �I I I I I 1 r 1 R I V I In N I k I I I I N I R 1 J 1 1 I$ n/I I I I I I b I • 1 0 1 Ira I a 1 r 1 a I - I - 1 0 1 a I I I I I I I I I g I I Id I I a I D I I I a I t I 'e I I I I I I a I l 1 l I [on I I d I I C I C I I t I � I I I I I I 1 1 0 1 Ira I I d I I b I b I ° I. • I ul I I I I 1 E I t d g l I I I I I r l I I I l r l I I I I D I I l I d I I Y I I I I I I I I I I I I I I I l i l I I I I I I I 10 1 t l I I I I I I t I l i i 0 I 10 1 D 1 I I I I I I • I I I I I I I I I I D I I I I I I I I I J I I I I I I I I I I I I I I I I I D l r I city Of Ashland. Cont. I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I • I 1 I I I 1 I I I I I I I I 1 1 1 1 1 I 1 Aahlane 1 55 21 7071 78.31 1 631 131 301 541 3091 851 901 391 1 I I I . 1 3 Ashland 1 5071 6801 71.61 1 461 51 161. . 501 1101 681 1111 371 1' 1 1 1 1 3 Ashland I 3561 7051 80.31 1 471 91 131 ...4 11 3661 661 1391 341 1 1 1 1 1 4 Ashland 1 5011 7161 70.71 I 671 81 351 531 1371 671 611 651 1 1 1 1 1 5 Ashland 1 6731 6391 76.01 1 601 131 371 691 3511 831 681 371 1 1 1 1 1 6 Aahland 1 6111 8131 76.51 1 431 111 651 811 119.1 771 1131 361 1 1 1 1 1 7 Ashland 1 6871 6961 70.01 1 391 131 311 631 871 651 931 381 1 1 1 1 1 1 8 Ashland I 5931 - 8581 69.11 1 561 151 131 761 1161 651 3631 171 1 1 1 1 1 9 Ashland 1 6061 9151 66.11 1 5911j-10I 331 A61 1151 931 1131 431 1 1 1 1 1 10 sosc 1 4031 6601 61.11 1 .331 41 91 681 561 161 911 301 1 1 1 1 1 31 Ashland 1 5071 7531 67.41 1 631 81 331 661 951 1001 531 671 1 1 1 1 1 31 Ashland - 1 6561 621 70.71 1 631 91 371 441 791 881 511 461 1 1 1 1 1 13 Ashland 1 $311 6931 76.61 1 881 101 301 491 891 901 461 831 I I I . I. 1 14 Ashland 1 5501 7151 76.91 1 ,651 61 51 431 .1101 1431 661 571 1 1 1 1 1 15 Ashland 1 5091 6331 80.41 1 601 71 131 311 971 3431 731 191 1 1 1' 1 1 16 Ashland 1 4131 5381 78.61 1 21 31 151 381 1071 851 461 391 1 1 1 1 1 17 Ashland 1 5751 7341 78.31 1 .501 331 391 381 1101 871 1061 601 1 1 1 1 i F—H—F--H—f—I—F—F—♦--i —F—f—H—l—i2 � I ronw+ 1 88591110941 73.31 1 8781 3631 3901 9081 38111 34391 13981 6951 3 1 1. 1 1 I I I I I I 14 1 1 1 1 1 1 1 1 1 1 I I I I I I I I I I I I I I I I I I I I I 1 I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I certify the votes recorded on this abstract correctly Sign re of county dark Data of abstract summarize ft tally of votes cast at the election Indicated. ABSTRACT OF VOTES AT GENERAL AND ABSTRA T OF OTEi AT PRIMARY ELECTIONS SPECIAL ELECTIONS Separate sheets for Democratic,Republican,Nonpartisan and other Votes cast for governor must be on separate candidates. Page or Pages. Separate sheets for candidates for city,county(including precinct)and state offices. AeS7RACr NLff=0H P81V87 F."DA774 11118196 xP7 Of 108.09 PAQ 81 89 - 1 amoral x1ectlon - Jackson county l 1 November 8, 1996 1 I I T I c I P 1 IC J 1 g I S 1 P 1 IC x 1 L 1 r I Ic s I L IW Ali I Logical Page 8 12-03 1 u I u I a 1 10 1 1 u I t 1 0 1 10 ° 1 a 1 0 1 10 r 1 0 1� 1 1 I r I r I r I lu m I • I a I b I lu n I a I a I lu e 1 1 11 S I r I 0 I In I a I > 1 a 1 , In I I I In n I 17 0 1 I 1 0 1 a I ° I Ie8 1 n I a I r I InN . I C 1 x 1 tat 1 IE I 10 I n I n 1 11 1 1 1 1 t 1 11 a I a I n I IS I N I, L I 1 I t I t I t 1 11 b I S I J I 1 11 1 r I k 1 I1. T I I I I I Ian b 1 ' a 1 ° 1 S 1 10 a I r I b 1 1 b I n v I I I T I x I v I 1e a I 1 I • I P I Ie I a I a I I°m * I k I I b I a I 0 I In r l d I 0 I 1 I In 1 0 1 r I Ian m I a I I I I S I g I t i lb t I I k I r I lb I I d I lb P I r I I I I a I 1 I 1 1 16 1 1 e I a I Ia I I t 1 10 a I I I I I I a I a I Ir ' 1 I I I Ir I I I Ir 0 1 1 u 1 I I x l t. 19 1 I• I I I I I• I I I 1. 0 I I 51 I I l I r I I a I a I I IP I I I I IF I I I IF I I I I I C I t I 1 10 1 1 1 1 10 1 1 1 10 1 1 1 I I t I 1 I I I• I I I I I• I I I I•, I I I I 1 1 1 0 1 I I• I I I I I• I I I I• I I I 16 1 1 I 16 1 1 1 I I I 1 1 12 1 1 1 1 16 1 1 1 16 I I I I City Of Aahland, Cont. I I I I I I I I I I I I I I I I I 1 I A•bland 1 5521 7071 78.11 1 1871 2591 71 231 1 3261 701 561 1 2701 1891 1 1 2 Ashland 1 5071 6801 76.61 1 I831 2371 91 131 . 1 3211 731 311 1 2231 . 1961 1 1 3 Ashland 1 5661 ,7051 80.31 1 1671 3131 71 261 1 3601 721 711 1 2.951 2011 1 1 6 Ashland. 1 5011 7161 70.21 1 1621 2291 131 331 1 2801 711 531 1 1981 2081 1 1 5 Ashland 1 6731 6391 76.01 1 1611 2331 231 201 - 1 2881 681 661 1 2051 1.951 1 1 6 Aabland 1 6321 8131 76.51 1 1791 2811 201 261 1. 3681 681 531 1 2781 2211 1 1 1 .7 Ashland 1 6871 6961 70.01 1 1301 2581 91 731 1 2981 66l 621 1 2171. 1731 1 1 8 Aabland 1 5931 8581 69.11 1 2331 3111 151 371 -1 3751 611 671 1 2761 1971 1 1 9 Jahland 1 6061 9151 66.31 1' 1751 2561 251 311 1 3331 571 821 1 2321 2331 1 1 10 505C 1 6031 6601 61.11 1 511 1101 21l 331 1 861 691 .751 1 1201 861 1 1 11 Aabland 1 5071, 7521 67.61 1 1511 2361 91 311 1 2661 L 601 691 1 1961 2161 1 1 12 Aab111d 1 6561 6621 70.71 1 1351 1991 161 231 1 2631 661 631 1 1901 1621 1 1 13 Ashland 1 5311 6.931 76.61 . 1 1961 2211 171 301 1' 2791 971 761 1 1871 3581' 1 1 16 Ashland 1 5501 7251 76.91 1 1891 2621 131 221 1 2551 971 661 1 2161 2371. I 1 I5 Ashland I 5091 6331 80.61 1 2211 1971 151 111 1 2921 981' 651 1 1901 2391 1 1 16 Ashland 1 6231 5381 78.61 1 1601 1951 71 221 1 2321 681 651 1 1521 2191 1 1 17 Ashland 1 5751 7361 78.31 1 1941 '2631 71 191 1 '3151 951' 631 1 2301 2671 1 i f—iiI--i i i i i F-1—i— f--I—I—i I 707ALU: 1 88591120961 73.31 1 27521 60281 2361 6261 168851 11721 9971 1 36731 36671 1 1 . I I I I I I I I I I I I I I I I I I I I I I I I I I 11 I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I i I I I I I I I I I I I I I I I I certify the votes recorded on this abstract correctly Slgnatu of county deck Date of abstract summarize the tally of votes cast at the election irtdicated. ABSTRACT OF VOTES AT GENERAL AND ABSTROCT OF TES AT PRIMARY ELECTIONS SPECIAL ELECTIONS Separate sheets for Democratic,Republican,Nonpartisan and other Votes cast for governor must be on separate candidates. Page or pages. Separate sheets for cardidates for city,county(including precinct)and state offices. Ivuv Z 3 1994 • ^ AesrAAC7 SBCi'tON AEPORS APT MM 11/18/96 APT 0, 108.09 PACE 0, 60 1 General slaction - Jackson County 1 1 November 8, 1996 1 I 1 7 1 C I P 1 IF 1 a 1 IPL 1 A 1 IPA I1 MINA IWMI' I I Logical Page 9 12-06 1 n 1 n 1 a 1 Ia a I o I 1a a 1 n 1 a I to flu I I,, f I. I I I I r l r l r l Ir b I b 1 Ir a I a I Ir I I/ in I I I I I I I n I r I c I Ik I I Ik r I a I Ik'0 1 Site If S I I a 1 a I a I I N I a I I I I I I n Ir Clca IT CI I I I I c I n I a I Ic + 1 0 l Ic e I s I IC. IE E It IE• I I ' I t I t I t I Io I I n I In 1 t I 10 A I— L IP a I. EI 1 1 I I I I I In a I a I Im A I I I In • If 1— I L I I I I 1 7 1 a I V 1 1m a I a I Im • I b 1 Im I t II • 1 r 4 1 1 I I I b I a I 0 1 It a I t I It I I I it A IN /}I s l 1 I I I I t l g l t l Is I t l Is m I g I Is 1 1 �IJ 0 I~ �1 1 1 I I s l t l t l Is I I Is a I a I Is s IS Ia h iS /✓I I I I I 1 . 1 0 1 It I I It c I r I it t I 61d a l E1 I 1 I I a I t I g I 10 I 1 10G I I I I r I I In. I I In r I I In r g I �Ia i 01 I I I I I a I + I I Ia I 1 la a I I la I u I I I I I I I c I t I I Ir I I Ir w I I Ir I I s I t l t l I I• I I I• I I I• I l 1• SI I I I I t l 0 I 1 0 1 n I I IF I I IF I I IP I I I I I I I 1 0 1 I I I0 I I 10 1 1 10 1 1 I 1 1 1 I I I I I Is I I Is I I Is I I I I I I I City Of Ashland, Cont. I I I I I I I I I I I I I I I I I I I I I 1 13 1 1 N 1 1 Is I I I I I I I I I I I I I I I I I I I I I I I I 1 1 Ambland 1 5511 7071 78.11 1 1361 1011 1 1611 1361 1 1371 /1 2091 / 1 1 1 1 2 Ashland 1 5071 6801 76.61 1 1361 1911 1 3551 1051 1 1391 1 2.901 1 1 1 1 .3 ASblsad 1 5661 7051 80.31 1 1361 1201 1 1951 ,1151 1 1891 1 3671 1 1 1 1 I Ashland 1 5031 ..7161 70.11 1 1111 1931 1 1361 1111 1 1601 1 2791 Al , I 1 5 Ashland 1 6731 6391 76.01 1 1171 1931 1 .1161 1291 1 1531 1 3761 . 1 1 1 1 6 Ashland 1 6221 8131 76.51 1 1331 197 1 7 Asblaad _ 1 6871 6961 70:01 1 1181 1671 1 2031 1161 1 2061 1 2601 11 1 1 1 8. Ashland 1 5931 8581 69.11 1 1531 1761 1 2801 1171 1 .2661 1 3011 /1 1 1 1 9 Ashland 1 6061 9151 65.11 1 1561 1171 1 1671 1661 1 1571 1 3111 1 1 1 1 10 sasc 1 6031 6601 61.11 1 1021 901 .1 1311 701 1 1711 1 1671 1 1 1 1 11 Ashland 1 5071 7521 67.61 1 1191 1971 1 ' 3191 1191 1 2451 1 156 1 12 Ashland 1 6561 6611 70.71 1 961 1781 1 1111 971 1 1131 1 , 2511 1 1 1 1 13 Ashland 1 5311 6931 76.61 1 1311 2661 1 1311 1561 1 2731' 1 3981 1 1 1 1 16 Ashland 1 5501 7151 76.91 1 1161 2101 1 1611 1171 1 2711 1 2.961 1 1 1 1 15 Ashland 1 5091 6331 80.61 1 1171 1301 1 3681 1321 1 2961 1 3031 1 1 1 1 16 Ashland 1 6131 5381 78.61 1 861 2071 1 2371 821 1 , 2651 1 2571 1 1 1 1 17 Asblamd 1 5751 7361 78.31 - 1 1201 2171 1 2861 1101 1 2861 . 1 3131 1' s+orace: 1 88591110961 73.31 1 23251 33191 1 61691 20001 1 62261 11 6e091 I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I 1 I I I I I I I I I I I I I I I I I 1 I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I 1 I I I I I i I I I I I 1 I I I I I I I 1 certify the votes recorded on this abstract correctly Signature of county dark Date of abstract summarize the tally of votes cast at the election indicated. ABSTRACT OF VOTES AT GENERAL AND ABS OF ES AT PRIMARY ELECTIONS SPECIAL ELECTIONS Votes cast for Separate sheets for Democratic,Republican,Nonpartisan and other governor must be on separate candidates. page or pages. Separate sheets for candidates for city,county(including precinct)and state offices. PROCLAMATION I, Catherine M. Golden, Mayor of the City of Ashland, Oregon, do proclaim that ') at the election held in the City of Ashland, Oregon, on the 8th day of November, 1994, there was submitted to the voters a measure posing the question: "Shall State Code of Ethics for public officials replace City Charter provision prohibiting interest in city contracts by elected officials?" This measure passed with 3,898 affirmative votes to 3,703 negative votes. A second measure submitted to the voters posed the question: "Shall 0.40% real property transfer tax be imposed for watershed and forested areas fire prevention and affordable housing property purchases?" This measure failed with 2,026 affirmative votes to 6,110 negative votes. I Dated at Ashland, Oregon, this day of December , 1994. i Catherine M. Golden, Mayor le:\councigproae1ec.n941 AQmaranAum ,••.,O4I6�� • November 30, 1994 Zia: Honorable Mayor and City Council ram Brian L. Almquist, City Administrator p�U�IjPCt: Property Acquisition - SPRR & N. Mountain Avenue I have been corresponding with Ron Mayer,property agent for Southern Pacific, for some time regarding the acquisition of the small lot at the SW comer of the S.R. Right-of-Way and North Mountain Avenue near"B" Street. Mr. Mayer had previously agreed to consider a sale to the City and I have had the property appraised ($24,000 valuation). Meanwhile,SP has sold(or is in escrow to sell)the pmpaty to a short-line railway company out of San Antonio, Texas named Rail-Tex. To date, I have been unable to contact officials from Rail-Tex to see if they are also willing to sell the lot to the City. The land is needed to complete the Central Ashland Bfl way Project, which was approved by the Council at your last meeting. I will continue to attempt to contact officals at Rail Tex,but need authorization to institute co&mnation, should it become necessary. The City Attorney has prepared the attached Resolution initiating this process. (r.SPRRPrW.me4 Attachments - 2 :{ r I ' 1 1 1 , Reallor MMITE� t♦ REALTORS Ron Mayer So. Pacific Transportation Co. San Francisco Regional Office So. Pacific Building, Suite 912 One Market Plaza San Francisco CA 94105 August 8, 1994 Dear Ron, This letter regards property in Ashland, Oregon, owned by Southern Pacific Transportation, described as Assessor's Map Designation 381E9AA, Tax Lot 2600, Account# 1-6130-3, Dept. of Revenue designation PCN 57-034. Assessor's records indicate that the parcel is .13 acres in size (5,662 sq.ft.). This parcel was moved from local to central assessment in 1957 and no individual valuation has been assigned by either the Assessor or the Dept. of Revenue. City Engineering indicates that currently no services are installed to the property and there exists a pavement moratorium on Mountain Avenue which would prohibit pavement cutting for the installation of utilities for another four years. Current zoning is R-3 lEgh Density Multi-Family Residential. The lot is conforming at 5,662 sq.ft., the minimum lot size for a single-family unit in R-3 being 5,000 sq.ft. Subtracting required setbacks for the R-3 zone the resulting building envelope would leave a triangular building envelope of approximately 2,025 sq.ft. It should be noted, however, that although it is possible to build within this envelope, the resulting structure would have to be considerably smaller because of the narrow, triangular envelope. The desirability of a dwelling would also be severely impacted by the near proximity of the railroad track. No recent R-3 zoned lot sales have been recorded, but two sales of lots zoned R-2 have recorded: E. Main at Dewey, 4,000 sq.ft., sold 1/94 for$28,500 Same lot resold 3/94 for$32,000 R-2.lots have the same base density of 5,000 sq.ft. for the first unit as R-3 lots. As a pre-existing, non-conforming lot the Dewey property would be entitled to one unit, the same as.the conforming SPT lot. The Dewey lot is located five blocks from the SPT property, more suitable f6r BR 0] • , REALTORSMu I Ili I p I le-LI.sting Service Ron Mayer So. Pacific Transportation Co. San Francisco Regional Office So. Pacific Building, Suite 912 One Market Plaza San Francisco CA 94105 August 8, 1994 Dear Ron, This letter regards property in Ashland, Oregon, owned by Southern Pacific Transportation, described as Assessor's Map Designation 381E9AA, Tax Lot 2600, Account# 1-6130-3, Dept. of Revenue designation PCN 57-034. Assessor's records indicate that the parcel is .13 acres in size (5,662 sq.ft.). This parcel was moved from local to central assessment in 1957 and no individual valuation has been assigned by either the Assessor or the Dept. of Revenue. City Engineering indicates that currently no services are installed to the property and there exists a pavement moratorium on Mountain Avenue which would prohibit pavement cutting for the installation of utilities for another four years. Current zoning is R-3 High Density Multi-Family Residential. The lot is conforming at 5,662 sq.ft., the minimum lot size for a single-family unit in R-3 being 5,000 sq.ft. Subtracting required setbacks for the R-3 zone the resulting building envelope would leave a triangular building envelope of approximately 2,025 sq.ft. It should be noted, however, that although it is possible to build within this envelope, the resulting structure would have to be considerably smaller because of the narrow, triangular envelope.. The desirability of a dwelling would also be severely impacted by the near proximity of the railroad track. No recent R-3 zoned lot sales have been recorded, but two sales of lots zoned R-2 have recorded: E. Main at Dewey, 4,000 sq.ft., sold 1/94 for$28,500 Same lot resold 3/94 for$32,000 R-2 lots have the same base density of 5,000 sq.ft. for the first unit as R-3 lots. As a pre-existing, non-conforming lot the Dewey property would be entitled to one unit, the same as.the conforming SPT lot. The Dewey lot is located five blocks from the SPT property, more suitable for 77 North Main Rtraat Achlnnrt Orannn 0759n Irl131 AA9.A7n1 rev ranvl nA9-ArAA J I ' Y development due to its rectangular shape, has utilities readily available, and is not impacted by the proximity of the railroad track. I The SPT property is a "buildable lot" and can be developed despite limitations due to size, shape, location, and the lack of timely availability of services. Lots of any size and character have become increasingly difficult to find in Ashland. Based on the sale of the Dewey lot, which must be considered a benchmark at $32,000, and depreciating the SPT property by 25% based on the limitations considered above, I would estimate the value of the SPT property to be $24,000 at this time. Sincerely yours, Peter Brunner Broker _ :cc:=Biian Almquist 1: Southern Pacific Lines rr- A U5 1 C 16•(' San Francisco Regional Office-Real Estate Southern Pacific Building•Suite 912.One Market Plata•San Francisco,Califomia941D5— -" Tel.No.(415)541.2673/2693•FAX No.(415)541-1044 Larry H.Phipps Joseph G.suinvan James B.Horstman Richard L Gooch - Regional Director Regional Attorney Assistant Regional.Director Assistant Regional Director Property Management Property Sales jAugust 15, 1994 i Ashland - City - S Sales Ref. No. 53014 Mr. Brian L. Almquist City Administrator City of Ashland City Hall ,l Ashland, OR 97520 Re: 39-1E09-AA Tai Lot 2600 Dear Mr. Almquist- • Please refer to your August 10, 1994 offer to purchase the subject property. The property has not been released for sale by Southern Pacific Transportation Company's Operating Department. Accordingly, I have initiated the review process and shall get back to you upon completion. In the meantime, if you have any questions contact the undersigned at (415) 541-2450. Very truly yours, R. L. Mayer Sales Manager 1 RLM/jrp D:\DATA\ALMQUIST.RLM - l ( . i i uNi o l t - o 8 � � m D .�..-' fl C v W I, m I »: O O i CITY LIMlTS -- ..ASHL ebY t l bti ; 1 • i i. • • I I RESOLUTION NO. 94- A RESOLUTION AUTHORIZING THE ACQUISITION OF PROPERTY FOR THE PURPOSE OF CONSTRUCTION OF THE CENTRAL ASHLAND BIKEPATH. THE CITY OF ASHLAND RESOLVES AS FOLLOWS: SECTION 1. The acquisition of property for the development of plans and designs and for the construction of the above captioned project is necessary and in the interest of the general public. SECTION 2. It is the judgment of the City of Ashland that it is necessary to acquire property described as 39-1 E-09AA Tax Lot 2,600 in the City of Ashland, Jackson County, Oregon, for such purpose. SECTION 3. The city, through the city administrator or his designee, shall attempt to agree with the owners of these properties with respect to the compensation to be paid. If the city administrator or designee is unable to agree with the owners of these easements, then the city attorney is instructed to commence an action to acquire these easements from the owners and any and all persons having or claiming an interest. If it is necessary to commence an action, immediate possession is considered necessary and the funds described in ORS 35.265 shall be deposited with the clerk of the court. This resolution was read by title only in accordance with Ashland Municipal Code •§2.04.090 duly PASSED and ADOPTED this day of 1994. Nan E. Franklin, City Recorder SIGNED and APPROVED this day of , 1994. Catherine M. Golden, Mayor Reviewed as to form: j Paul Nolte, City Attorney PAGE 1-RESOLUTION (P:P1aa%sp-candm.rm)