HomeMy WebLinkAbout1995-0117 Council Mtg PACKET Im r n : Any citizen attending Council meetings may speak on any item on the agenda, unless it is the
subject of a public hearing which has been closed. If you wish to speak, please fill out the Speaker
Request form located near the entrance to the Council Chambers. The Chair will recognize you and
inform you as to the amount of time allotted to you. The time granted will be dependent to some extent
on the nature of the item under discussion, the number of people who wish to be heard, and the length of
the agenda. ��✓4���
AGENDA FOR THE REGULAR MEETING
ASHLAND CITY COUNCIL
January 17, 1995
I. PLEDGE OF ALLEGIANCE: 6:30 p.m., Civic Center Council Chambers
II. ROLL CALL
V
II11. APPROVAL OF MINUTES: Regular meeting of January 3, 1995.
V
IV. SPECIAL PRESENTATIONS & AWARDS
1. 21-years Retirement and Service Certificate to William MacDowell, Electric Department.
V. COMMUNITY GOALS FORUM
VI. CONSENT AGENDA:
1. Minutes of Boards, Commissions and Committees.
2. Monthly departmental reports.
3. Letter from SOREDI regarding establishment of $2 million revolving loan fund for small
business assistance.
4. Approval of liquor license applications:
a. Macaroni's Restaurant, 58 E. Main Street.
b. Oak Knoll Restaurant, 3070 Highway 66.
ppravl-of-agreemo alation of hangar door at Ashland Municipal Airport.
(_I.__Budget calendar for 1995-96. pulke c�
7. Annual Risk Management Report.
VII. PUBLIC HEARINGS:
1. Proposed formation of a local improvement district for the improvement of Ann and Clinton
v/ Street with curb, gutter, paving and sidewalks.
VIII. PUBLIC FORUM: Business from the audience not included on the agenda (limited to 3 minutes per
speaker and 15 minutes total).
IX. UNFINISHED BUSINESS:
vl: Approval of revised Mutual Agreement and Order (MAO) with EQC regarding Ashland
Wastewater Treatment Plant.
2. Cost estimates by Brown and Caldwell for sewage treatment plant upgrade alternatives.
3. Council liaison appointments for 1995-96.
X. NEW AND MISCELLANEOUS BUSINESS:
Presentation by Gary Miller representing SOREDI regarding goals for 1995-96.
2. Clarification of representation by Friends of Ashland concerning contributions by the City of
$2500 for "Vision Planning" symposium.
XI. ORDINANCES. RESOLUTIONS & CONTRACTS:
1. Second reading by title only of "An ordinance of the City of Ashland updating code
provisions regarding City Cemeteries by replacing Chapter 2.64 of the Ashland Municipal
Code."
2. First reading of "An ordinance vacating a portion of Clark Avenue within Sam's Court, a
planned community".
3. Reading by title only of "A resolution dedicating property as an alley to connect with
Chataugua Walk".
4. Reading by title only of "A resolution setting a public hearing for assessments to be charged
against lots within the North Mountain Sanitary Sewer District for sanitary sewers in the area
of North mountain Avenue north of Bear Creek".
XII. OTHER BUSINESS FROM COUNCIL MEMBERS
XIII. ADJOURNMENT
(Reminder. Council Goal Setting Session at Ashland Hills Inn on Friday, January 20 at
2:00 p.m. and Sunday, January 22, at 1:00 p.m.)
MINUTES FOR THE REGULAR MEETING
ASHLAND CITY COUNCIL
January 3, 1995
CALLED TO ORDER
The meeting was called to order by Mayor Cathy Golden at 7:03 p.m. in the Civic Center
Council Chambers.
OATH OF OFFICE
Newly-elected Councilors Hagen and Thompson; re-elected Councilor Reid; Park
Commissioners Alsing, Bennett and MacGraw were administered their oath of office by
Municipal Court Judge Allen Drescher.
ROLL CALL
Councillors Laws, Reid, Hauck, Hagen, Winthrop and Thompson were present.
MAYOR'S ANNUAL ADDRESS
Mayor Golden presented her annual State of the City address.
APPROVAL OF MINUTES
The minutes of the Regular meeting and Executive Session of December 20, 1994 were
accepted as presented.
CONSENT AGENDA
1. Minutes of Boards, Commissions and Committees.
2. Monthly departmental reports.
3. City Administrator's Monthly Report - December 1994.
4. Approval of liquor license application by Alamo Grill, 40 N. Main Street.
Councillors Hauck/Laws m/s approval of Consent Agenda items. Voice vote all AYES.
PUBLIC FORUM: Business from the audience not included on the agenda (limited to 3
minutes per speaker and 15 minutes total).
None.
UNFINISHED BUSINESS
1. Update on approval of Mutual Agreement and Order on completion of facilities for
wastewater treatment plant.
Ron Roth, 100 Eagle Mill Road, reviewed a memo he presented to Council regarding
nutrient levels in Ashland Creek and the Wastewater Treatment Plant upgrades.
(r.MimmWs/1-3-95.min)pg.1
Councillor Winthrop suggested the review committee appointed at the December 20 Council
meeting wait to meet until after the DEQ Public Information meeting scheduled for January
12.
Councillor Winthrop stated the issues involve DEQ standards and the implementation of the
Federal Clean Water Act. '
2. Approval of 3 hangar sites and lottery selection process for Ashland Municipal
Airport.
Fire Chief Woodley spoke to Council regarding municipal airport fire protection. Under the
present Uniform Fire Code, overhead sprinklers are required.
Councillors Hauck/Winthrop m/s approval of 3 additional hangar sites to Airport
Layout Plan, authorize Airport Commission to conduct a lottery to award leases and
authorize City Administrator to negotiate leases. Voice vote all AYES.
3. Report of Director of Finance on accounting controls at Ashland Municipal
Court.
Finance Director Jill Turner asked that this item be moved to January 17 meeting.
NEW AND MISCELLANEOUS BUSINESS
1. Election of Budget Committee members for the following terms:
a. 3-year term expiring December 31, 1997.
Councillor Reid nominated Cate Hartzel. Councillor Hauck nominated Roy Bashaw. Bashaw
was unanimously selected.
b. 3-year term expiring December 31, 1997.
Councillor Reid nominated Cate Hartzell. Councillor Hauck nominated Martin Levine.
Hartzell was selected with .
c. 1-year term expiring December 31, 1995 (unexpired term of Rebecca Orf).
Hauck nominated Martin Levine; Winthrop nominated Jack Nicholson. Levine selected.
2. Mayor's appointment of Council liaisons to various boards, commissions, and
committees.
Mayor asked that Council make their selections and return the forms to Executive Secretary
Rhonda Moore. Mayor will make final selections then.
(r.Minut 11-3-95.n in)pg.2
3. Authorization for Mayor and City Recorder to sign boundary line agreement with
Oregon Shakespeare Festival for project adjacent to Chautauqua Walk.
Councillors Laws/Hauck m/s authorize Mayor and City Recorder to sign agreement.
Voice vote all AYES. Motion passed.
4. Election of Council President.
Councillors Hauck/Winthrop m/s to place on Agenda. Voice vote all AYES. Motion
passed.
Councillors Hauck/Winthrop nominate Susan Reid as Council President. Voice vote all
AYES. Motion passed.
ORDINANCES. RESOLUTIONS & CONTRACTS
1. Second reading by title only of "An ordinance amending Section 3.08.080(e) of the
Ashland Municipal Code to meet requirements of Federal Tax Code for employee
contributions to retirement."
Councillors Thompson/Laws m/s adoption of Ordinance 2748. Roll call vote: Laws,
Reid, Hauck, Hagen, Winthrop, Thompson YES. Motion passed.
2. First reading by title only of "An ordinance of the City of Ashland updating code
provisions regarding City Cemeteries by replacing Chapter 2.64 of the Ashland
Municipal Code."
Councillors Hauck/Laws m/s to second reading. Roll call vote: Laws, Reid, Hauck,
Hagen, Winthrop, Thompson YES. Motion passed.
OTHER BUSINESS FROM COUNCIL MEMBERS
1. Council Goal Setting Session - Mayor has a schedule conflict on 1/21. Council Goal
Setting Session re-scheduled to Friday, January 20, from 2-9pm and Sunday, January
22, beginning at 1:00 p.m. Council requested a public forum be scheduled for
informal goal setting prior to the formal Council Goal Setting. Public forum
scheduled for Tuesday, January 17, 1995 beginning at 6:30 p.m. in the Council
Chambers. Advertisement for the public forum should be placed in the Daily Tidings
and the Mail Tribune.
2. Widening_of North Main Street at the base of Maple Street - Councillor Thompson
moved to place on agenda. Seconded by Hauck. Voice vote all AYES.
Councillor Thompson stated he read the ODOT project will cost $1 million for both
phases of the project. He feels too much money is being spent on this project and
would like to re-examine the need for both phases. Mayor noted that 90% of the
(r.Minutea/1-3-95.min)pg.3
ADJOURNMENT
The meeting was adjourned at 8:00 p.m.
Barbara Christensen, Recorder Catherine M. Golden, Mayor
(r.Minutedl-3-95.mW pg.4
MINUTES FOR THE REGULAR MEETING
ASHLAND CITY COUNCIL
January 3, 1995
CALLED TO ORDER
The meeting was called to order by Mayor Cathy Golden at 7:03 p.m. in the Civic Center
Council Chambers.
OATH OF OFFICE
Newly-elected Councilors Hagen and Thompson; re-elected Councilor Reid; Park
Commissioners Alsing, Bennett and MacGraw were administered their oath of office by
Municipal Court Judge Allen Drescher.
ROLL CALL
Councillors Laws, Reid, Hauck, Hagen, Winthrop and Thompson were present.
MAYOR'S ANNUAL ADDRESS
Mayor Golden presented her annual State of the City address.
APPROVAL OF MINUTES
The minutes of the Regular meeting and Executive Session of December 20, 1994 were
accepted as presented.
CONSENT AGENDA
1. Minutes of Boards, Commissions and Committees.
2. Monthly departmental reports.
3. City Administrator's Monthly Report - December 1994.
4. Approval of liquor license application by Alamo Grill, 40 N. Main Street.
Councillors Hauck/Laws m/s approval of Consent Agenda items. Voice vote all AYES.
PUBLIC FORUM: Business from the audience not included on the agenda (limited to 3
minutes per speaker and 15 minutes total).
None.
UNFINISHED BUSINESS
1. Update on approval of Mutual Agreement and Order on completion of facilities for
wastewater treatment plant.
Ron Roth, 100 Eagle Mill Road, reviewed a memo he presented to Council regarding
nutrient levels in Ashland Creek and the Wastewater Treatment Plant upgrades.
(r.Minutcdn-3.95.min)pg.I
Councillor Winthrop suggested,the review committee appointed at the December 20 Council
meeting wait to meet until after the DEQ Public Information meeting scheduled for January
12.
Councillor Winthrop stated the issues involve DEQ standards and the implementation of the
Federal Clean Water Act.
2. Approval of 3 hangar sites and lottery selection process for Ashland Municipal
Airport.
Fire Chief Woodley spoke to Council regarding municipal airport fire protection. Under the
present Uniform Fire Code, overhead sprinklers are required.
Councillors Hauck/Winthrop m/s approval of 3 additional hangar sites to Airport
Layout Plan, authorize Airport Commission to conduct a lottery to award leases and
authorize City Administrator to negotiate leases. Voice vote all AYES.
3. Report of Director of Finance on accounting controls at Ashland Municipal .
Court.
Finance Director Jill Turner asked that this item be moved to January 17 meeting.
NEW AND MISCELLANEOUS BUSINESS
1. Election of Budget Committee members for the following terms:
a. 3-year term expiring December 31, 1997.
Councillor Reid nominated Cate Hartzel. Councillor Hauck nominated Roy Bashaw. Bashaw
was unanimously selected.
b. 3-year term expiring December 31, 1997.
Councillor Reid nominated Cate Hartzell. Councillor Hauck nominated Martin Levine.
Hartzell was selected with .
c. 1-year term expiring December 31, 1995 (unexpired term of Rebecca Orf).
Hauck nominated Martin Levine; Winthrop nominated Jack Nicholson. Levine selected.
2. Mayor's appointment of Council liaisons to various boards, commissions, and
committees.
Mayor asked that Council make their selections and return the forms to Executive Secretary
Rhonda Moore. Mayor will make final selections then.
(r.Mmuta/1-3-95.min)pg.2
l
Councillors Laws/Hauck m/s authorize Mayor and City Recorder to sign agreement.
Voice vote all AYES. Motion passed.
4. Election of Council President.
Councillors Hauck/Winthrop m/s to place on Agenda. Voice vote all AYES. Motion
passed.
Councillors Hauck/Winthrop nominate Susan Reid as Council President. Voice vote all
AYES. Motion passed.
ORDINANCES. RESOLUTIONS & CONTRACTS
1. Second reading by title only of "An ordinance amending Section 3.08.080(e) of the
Ashland Municipal Code to meet requirements of Federal Tax Code for employee
contributions to retirement K%UtuS
Councillors Thompson/Laws m/s adoption of Ordinance 2748. Roll call vote:.Laws,
Reid, Hauck, Hagen, Winthrop, Thompson YES. Motion passed.
2. First reading by title only of "An ordinance of the City of Ashland updating code
provisions regarding City Cemeteries by replacing Chapter 2.64 of the Ashland
Municipal Code."
Councillors Hauck/Laws m/s to second reading. Roll call vote: Laws, Reid, Hauck,
Hagen, Winthrop, Thompson YES. Motion passed.
OTHER BUSINESS FROM COUNCIL MEMBERS
1. Council Goal Setting Session - Mayor has a schedule conflict on 1/21. Council Goal
Setting Session re-scheduled to Friday, January 20, from 2-9pm and Sunday, January
22, beginning at 1:00 p.m. Council requested a public forum be scheduled for
informal goal setting prior to the formal Council Goal Setting. Public forum
scheduled for Tuesday, January 17, 1995 beginning at 6:30 p.m. in the Council
Chambers. Advertisement for the public forum should be placed in the Daily Tidings
and the Mail Tribune.
2. Widening of North Main Street at the base of Maple Street - Councillor Thompson
moved to place on agenda. Seconded by Hauck. Voice vote all AYES.
Councillor Thompson stated he read the ODOT project will cost $1 million for both
phases of the project. He feels too much money is being spent on this project and
would like to re-examine the need for both phases. Mayor noted that 90% of the
project is state-funded. Mayor suggested Councillor Thompson review this project
with Public Works Director Steve Hall and the Traffic Safety Commission.
(r.Minutcan-3-95.min)pg.3
ADJOURNMENT
The meeting was adjourned at 8:00 p.m.
Barbara Christensen, Recorder Catherine M. Golden, Mayor
(crfiuutcsl1-3-95-mu)re.4 '
......
...........
ASHLAND AIRPORT COMMISSION
Wednesday, December 7, 1994
Regular Meeting
MEMBERS PRESENT: Jerry Insley; John Yeamans; Paul Mace; Linda Katzen; Lyle
Smith; Laura Craven; Merle Mills; Alan DeBoer; and Cathy
Golden. Staff present: Steve Hall; Pam Barlow and Caralyn
Dusenberry.
I. CALL TO ORDER: 12:00 Noon, COUNCIL CHAMBERS
Katzen called the meeting to order at 12 noon.
II. APPROVAL OF DIINUTES: Wednesday, November 2, 1994
The following corrections were made: Item III. B., "Barlow and Yeamans will draft
a letter"; and item III. C., "developing the additional twenty two acres". Insley moved
approval of the minutes as corrected. Smith seconded motion. Motion approved.
III. OLD BUSINESS:
A. FAA Grant Application: Progress Report
Hall stated the City has a signed contract and no ground will be broken before
next Spring. Discussion was held on the overage and the City's 10% matching
funds. Discussion was held on the status of condemnation proceedings for
easements. Discussion was held on input to the City budget. Katzen requested
City Attorney Paul Nolte attend the next meeting and answer questions in
reference to the easement condemnation suit.
Yeamans asked if any of the construction plans at the airport are subject to appeal
to LUBA (Land Use Board of Appeals) and Hall stated "no".
B. Hangar Meeting:
Katzen stated the subcommittee met before the meeting at 11:00 a.m. Barlow
stated they met at the airport and discussion was held on commercial hanger uses,
PAGE 1 (c:ury mnuW\dcc44.M n)
size of hangars, type of activity, and the effect on the airport. Barlow reviewed
the airport plan drawing. Discussion was held on commercial hangars and
ground lease hangars. Hall stated that the question that needs to be addressed is
whether it is economically feasible for the City to own everything. The concern
is the possibility of losing the Airport's tax-exempt status. Chuck Shafer withdrew
his request for a hangar. Mace stated there is no requirement that once
commercial space is available that it be developed by way of the lottery. DeBoer
moved that staff be directed to prepare a lottery proposal for hangars "A" "B"
and "C" based upon previous lotteries, price, and being owner occupied. If not
enough applicants apply then hangars will be opened to those that want to lease.
Mace seconded motion. Discussion was held on the definition of "commercial".
Discussion was held on airplane traffic. DeBoer recommended hangars be
developed on a per applicant basis. B and C would pay for the additional
drainage. Shafer stated that if we go back to the lottery process that hangar
valuation be raised to $25,000. Security lighting should also be included in
construction. Commission agreed with staff that the lighting be included. Mace
recommended pavement for parking be placed at "C". DeBoer recommended staff
prepare specific lotteries based upon hangar size. Deboer amended his motion
to remove "A". It was moved and seconded. Amended motion approved.
Commercial hangars will have first priority.
C. Review of Safety Reports:
Skinner stated the City is working on a resolving the shop's hangar door problem.
He referred Commission to the report. Insley stated the pavement is O.K.
D. Other:
IV. NEW BUSINESS:
A. Report from the Ashland Airport Association:
Yeamans stated Ken Hagen attended the Association's meeting and since then has
been elected to the City Council. Letter will be prepared by the next meeting.
A meeting will be held in January, and will include election of officers for the
Association. Date will be set for meeting.
B. Flyer/promotions: Status Report:
Katzen introduced Mary Ellen Cole from the Ashland Chamber. She distributed
several flyers and booklets. She reviewed "Program Preview" flyer and
recommended the Airport Commission participate by publicizing in this flyer at
the cost of $600 per segment. "In and About Ashland" guide was reviewed. A
full panel ad costs $1,000 with sizes down to business card, price $250. Deadline
for this publication is April 30th. A listing would cost $60. She recommended
an ad. "Living & Doing Business in Ashland" guide was reviewed. To be listed
is a cost of$60. $2500 is the cost for one page inside. The two newsletters, she
PAGE 2-(�:.imVni.men\d.94.Min)
reviewed, were recommended as a good,advertisement for the Airport in the
"spotlight" section. This is prepared by members and placed in the newsletter at
a cost of$350. This is more of a public relations item instead of advertisement.
They have a "Visitors Lead" program. Over two thousand calls are received by
the Chamber. The cost to purchase the label list is ten cents per label. 2500
requests would be $250.
Insley asked if people needed to contact the Chamber. Cole stated they respond
to all telephone requests. They also, from time to time, send out brochures for
marketing purposes. The Visitor and Convention Bureau, is where a lot of time
is spent and a lot of response is received. Discussion was held on the public
relation focus being on the rubber tire trade "only", and the need to publicize fly-
in opportunities. Discussion was held on sending flyers to flying organizations
and also aviation trade magazines. Cole will meet with Barlow to prepare the
paragraph for future brochures, of which 100,000 are printed each year. Cole
also stated the "Chamber Review" was placed in the Commission's packet of
information she distributed. Mace recommended becoming a part of the tourism
video. Yeamans stated the "Ashland Airport Appreciation Day" planning will
begin January, 1995. Production deadline for the video is May 31st. Skinner
stated that Skinner Aviation would be interested in cooperating with the
Commission in their advertising. DeBoer recommended Alan Sandler be
contacted to make the video. Mills gave information on the function of the
Oregon Air Fair. DeBoer stated it was better this year but felt that advertising
dollars were better spent on local resources. Commission agreed. Public
relations item will be placed on next months agenda.
C. Other:
V. Airport Manager Report/FBO REPORT
A. Status of Airoort:
Skinner stated activity is slowing down but they are still busy in shop. New
employee, mechanic, was hired at the end of last month and is doing a good job.
City is working on hangar doors. Another fuel truck has been purchased for the
objective of having jet fuel mobile. This will help increase revenue for the City.
B. Financial Report: Annual Report:
Skinner stated that 6300 gallons of fuel was sold for October which is above
average. The amount is better than the 10 year average.
Hall stated finances are getting back in balance compared to last year. Repair for
the hangar will be $6,800. A maintenance person from a City department will be
working on this project.
Hall stated the year-to-date summary this year is at record high.
PAGE 3-c=:•imMinu(es\d«94.nfiw
VI. Informational Items:
DeBoer apologized for missing hangar meeting.
Discussion of Hangar "A" will be placed on the next agenda.
Discussion was held on CAP continuing lease.
Insley recommended Hagen be City Council liaison to the Airport Commission.
Hall stated he will be going to Council with process for hangars "B" and "C".
Skinner stated that most airports place commercial hangars separate from private.
VII. ADJOURN:
There being no further business Katzen adjourned the meeting at 1:30 p.m.
espectfully bmitted by,
Caraly Dusenberry
Administrative Secretary
Public Works
PAGE 4-(":a„p�.i."wmu94.Mi.)
ASHLAND PLANNING COMMISSION
REGULAR MEETING
MINUTES
DECEMBER 13, 1994
CALL TO ORDER
The meeting was called to order by Barbara Jarvis at 7:05 p.m. Other Commissioners
present were Ron Bass, Peter Finkle, Jim Hibbert, Tom Giordano, Jenifer Carr and Hal
Cloer. Absent Commissioners were Bingham and Armitage. Staff present were
McLaughlin, Molnar, Knox, and Yates.
APPROVAL OF MINUTES
Giordano moved to approve the Findings of the November 8, 1994 meeting. Cloer
seconded the motion and the Minutes and Findings were approved.
PUBLIC FORUM
Jarvis announced the appointment of Ron Bass to the Planning Commission and
welcomed him.
Hibbert received a call from Barbara Ryberg asking him to invite the Planning
Commissioners to a visioning meeting on March 11, 1995.
TYPE 11 PUBLIC HEARING
PLANNING ACTION 94-117
REQUEST FOR A SITE REVIEW AND OUTLINE PLAN APPROVAL FOR A SEVEN-
LOT, MUTLI-FAMILY PROJECT (TOWNHOUSE) UNDER THE PERFORMANCE
STANDARDS OPTIONS FOR THE PROPERTY LOCATED ON CHURCH STREET
(THE VACANT LOTS BEHIND THE NEW BARD'S INN ADDITION ON CHURCH
STREET). ALSO INCLUDE A REQUEST FOR A SOLAR WAIVER TO ALLOW FOR
A SHADOW IN EXCESS OF CITY REQUIREMENTS.
APPLICANT: M. H. HEDGES
Site Visits and Ex Parte Contacts
All Commissioners had a site visit.
STAFF REPORT
The applicant is proposing to construct seven townhouse units with common areas
between the units with those areas to be maintained by the homeowner's association.
All units are two-story, three bedroom and approximately 1700 square feet. There will
be a lap pool for use by those who live in the development.
The applicants submitted a revised site plan that showed removal of concrete patios
and walkways and the addition of lawn area. After a recent survey of the property,
the applicant found there is about 500 square feet of additional land with the project
and they are not required to come up with a density bonus.
The Historic Commission and Staff had concerns about design and scale. The length
of the building along Church Street is approximately 80 feet. The applicant submitted
a profile of the project as viewed from Church Street. The building height will be
approximately 24 feet. (Patricia Sprague's building is 23 feet.) There are offsets to the
building facade with the use of dormers and entryways. The Historic recommended
approval of the current design. Staff has also recommended approval with the added
14 Conditions.
Finkle wondered how the trees would fit along the street. Molnar showed where the
four street trees would be located and noted the existing trees that the Tree
Commission asked to be preserved and incorporated into the design. A Condition
has been included to add a few similar street trees along the alley to give it a tree-lined
appearance. There is an adequate amount of landscaping shown.
PUBLIC HEARING
NORBERT BISCHOF, 468 Michigan Avenue, Berkeley, CA, stated this project should
be a nice transition from the Bard's Inn to the neighborhood. He felt he benefited
from the Historic Commission's suggestions and those suggestions have led to a
much better project.
Cloer wondered, given the issue of affordable housing in Ashland, what would these
units be likely to sell for. Bischof hoped below $200,000. He will have to see what the
construction costs will be.
DAVE LARSON, the designer of the project, was available for questions.
LISA SCHUMACHER, 122 High Street, uses the alley to get to her parking garage.
She is very concerned about the two units situated on the alley besides the increased
use of alley. Right now it is quiet and private. This development seems like it will be
creating too many houses and too.many cars. There are lots of children in the
neighborhood. In response to Commissioner's questions, Schumacher said that there
is more traffic in the summer because of the traveller's accommodations on No. Main.
The cars travel slowly, but they don't stop at the ends of the alley. Finkle asked if
Schumacher thought a mirror would make a difference in terms of safety. She did not
ASHLAND PAWNING COMMISSION 2
REGULAR MEETING
MINUTES
DECEMBER 13,1994
,
know.
MARY MAHER, 56 Church Street, lives across the street from the proposed
development. This project will greatly impact her property. She will be looking at a
mass of 80 feet. Traffic on Church Street will be a mess. She predicted there would
be accidents because of cars entering Church Street off the alley. Did anyone on the
Commission see how this development would be compatible with her home?
DENNIS JARVI, 117 High Street, spoke with all his neighbors all the way to the north
side of project on High Street. Most people he talked to didn't feel it was worth
coming to this meeting because they thought a decision had already been made
before a vote of the Commissioners. Several neighbors were concerned about traffic
coming out of the alley onto High Street and the amount of traffic it will generate.
There is a blind spot where the alley enters onto High. There are lots of school
children that walk along High. Jarvi would like to see fewer units built. He was also
concerned with energy efficiency and a water shortage in Ashland. The lap pool will
be a big water user. He would like to make sure Staff has taken a look at how much
water will be used.
Finkle wondered where the traffic issues are dealt with--is it Traffic Safety? McLaughlin
said that Traffic Safety does not deal with private alleys. This would be more of a
vision clearance problem where the alley meets the street. It is possible that some
improvements could be made to improve that intersection.
Jarvi mentioned that there is a power pole and a large maple tree and the visibility to
the left is limited. On-street parking reaches all the way to the alley on High. High
Street is crowned, making driving on the street more difficult.
McLaughlin explained that this project will generate approximately 56 vehicle trips per
day. About 30 percent will go to Medford (18 trips). One house will access right onto
Church Street reducing alley trips to 48 per day. Some .vehicles will be coming into
town by way of Church Street. McLaughlin added that he did not believe there would
be speeding traffic through the alley because the homeowners will not want speeding
traffic either and they may also have children.
Staff Response
It was determined that a solar waiver would not be needed because calculations show
a shadow would not require a Variance.
ASHLAND PLANNING COMMISSION 3
REGULAR MEETING
MINUTES
DECEMBER T3,T994
Applicant's Rebuttal
LARSON, in rebuttal, discussed access to the alley He said the upper two residences
will have access to High Street by way of the alley. The majority of the residents will
probably use Church Street. The alley width will be increased to 20 feet. The
traveller's accommodations create more traffic than the proposed project. Many
people will walk to the downtown rather than use their car. The corner (where the
alley turns) will have the fence removed and a low retaining wall added, thus
eliminating obstructions or visibility problems. All requirements for visibility have been
met.
COMMISSIONERS DISCUSSION AND MOTION
Giordano likes the project and believes it makes a nice transition from the Bard's Inn
to the neighborhood. However, density is a concern--it seems like a much of the site
has been taken up by buildings. The landscaped areas do not seem too usable. The
front yards are adequate, but the area around the pool and between the buildings
looks tight. The.project could succeed if the landscaping plan would go into-more
detail. Instead of any larger landscaped areas, there are just bits and pieces of yard
throughout the project that are not usable. Giordano is not as concerned about the
traffic because he believes it will be spread out with vehicles travelling in different
directions.
Jarvis read the testimony request form from by Gail Barham, 117 N. Main. She is
concerned with traffic.
Hibbert empathized with the neighbors as this project will create additional traffic but it
should not be very much traffic during the day. The property is zoned R-2 and allows
for the proposed building at the proposed density. The water supply is adequate;
storage is the problem during drought years. There is no legal means at this time to
solve the growth problem.
Carr liked the way the buildings were broken up. She feels badly if people were
misled at the time they purchased their property, but it is important to remember that
the R-2 zone runs to the end of the block and if a project meets the criteria and
ordinances, a developer is allowed to develop. The Commissioners make their
decisions based on the project meeting the criteria.
Finkle noted that the height of the project is compatible with the neighboring homes.
He is happy that the blind corner (within the alley) will be more open and he is hopeful
ASHLAND PLANNING COMMISSION 4
REGULAR MEETING
MINUTES
DECEMBER 13,1994
r
that there will be an awareness of the alley entrances to the street even though they
seem to meet all City requirements.
Cloer asked Giordano to elaborate on what can be done with landscaping. Giordano
replied that the elimination of one unit would open things up greatly.
Bass thought the project is a good transition between Bard's Inn and the
neighborhood. The 56 vehicle trips per day mentioned by McLaughlin is a national
average, however, this project is located in a unique area and it is highly probable
there will be a lower number of trips per day because the project is located near the
downtown. The way the project is situated on the site, it divides the traffic into three
potentially different routes.
Jarvis explained to the neighbors that she had not made up her mind on how she
would vote on this project before she came to the meeting. She and the rest of the
Commissioners try to listen to everyone and weigh all the testimony. She is impressed
by the front part of the buildings because of the way the mass has been broken up,
the setbacks are suitable, and the project creates an attractive transition. After having
spent time on the Transportation Planning Advisory Committee (fPAC), she knows
that smaller traffic areas such as alleys are conducive to slower speeds. She would
also encourage the developer to do a little better job of landscaping.
Carr moved to approve Planning Action 94-117 for a Site Review and Outline Plan
Approval with the attached Conditions. The request for a solar variance can be
stricken and is no longer a part of the application. Hibbert seconded the motion and it
carried unanimously.
PLANNING ACTION 94-127
REQUEST FOR AMENDMENTS TO THE ASHLAND LAND USE ORDINANCE
CHAPTER 18.76 PARTITIONS.
APPLICANT: CITY OF ASHLAND
STAFF REPORT
After becoming aware of some problems with flag lots as outlined in the Staff Report,
Staff drafted an ordinance, reviewed it at a Study Session in October and reviewed it
with the City Attorney. The City Attorney made some changes as seen in the draft
ordinance. Knox reviewed each section of the ordinance with the Commissioners.
The three portions being modified are the standard partitions, flag lot, and the
definition of flag lots.
ASHLAND PLANNING COMMISSION - 5
REGULAR MEETING
MINUTES
DECEMBER 13,1994
Hibbert moved to recommend approval to the City Council with a few minor
modifications. Carr seconded the motion and it was approved.
OTHER
HEARINGS BOARD APPOINTMENTS
January through April
Carr
Jarvis
Bass
May through August
Cloer
Finkle
Hibbert
September through December
Armitage
Bingham
Giordano
ADJOURNMENT
The meeting was adjourned at 9:10 p.m.
ASHLAND PLANNING COMMISSION 6
REGULAR MEETING
MINUTES
DECEMBER 13,1994
ASHLAND PLANNING COMMISSION
HEARINGS BOARD
MINUTES
DECEMBER 13, 1994
CALL TO ORDER
The meeting was called to order at 1:35 p.m.by Vice Chairperson Steve Armitage.
Other members present were Bingham and Giordano. Staff present were Molnar,
Knox, Madding and Yates.
TYPE II PUBLIC HEARINGS
PLANNING ACTION 94-122
REQUEST FOR A SITE REVIEW FOR A SECOND-STORY ADDITION TO THE
BUILDING LOCATED AT 509 SISKIYOU BOULEVARD. A VARIANCE TO THE
CITY'S OFF-STREET PARKING REQUIREMENTS IS ALSO REQUESTED.
APPLICANT: CHRISTOPHER BRISCOE
Site Visit and Ex Parte Contacts
All Commissioners had a site visit.
STAFF REPORT
The applicant is proposing a 1,200 square foot second-story addition to the existing
single story structure. Staff has two major concerns: design and parking. The
parapet on the Briscoe Studio will be removed and a four foot wide deck added to
allow more visibility to the Carter House than would have been afforded in the original
design. The windows on the main floor will be changed out and replaced with store
front windows. A wall will be added next to the sidewalk area to give a more
pedestrian friendly feel.
Staff favored a six foot balcony but the architect can design a four foot.balcony by
tapering the second story toward the structure, thus creating a more usable space.
Giordano noted that if the balcony is tapered, there won't be six feet of space on the
balcony. Knox suggested the addition of a Condition that two sample elevation
redesigns be submitted to Staff and the Historic Commission for evaluation and
approval of a plan.
The applicant is asking for a variance to reduce the parking from six spaces to two.
There is a verbal agreement with Cucina Biazzi for shared parking (day/night). There
are spaces on Siskiyou Boulevard that will accommodate three cars. A deed
restriction can be added stating that if the second floor use changes, the use would
have to be residential.
A letter from Kate Jackson (Anne Hathaway's Cottage) was read into the record
regarding the parking Variance. The proposed solution to the parking will continue the
already existing confusion with the parking.
Bingham wondered why the parking spaces on Siskiyou Boulevard were only 15
minutes. He also asked about the visibility of the Carter House and what will happen
to the view from the Carter House on the south side of the house on the second story.
Giordano was not certain there was enough space on Siskiyou for three cars to-park.
Knox noted that the Stratford Inn had received no Variances for the parking.
The applicant plans to stack the parking.
Giordano asked with the City's intent to diminish the use of the auto, is it appropriate
to require the full parking standards in this situation? Molnar said there are a number
of commercial uses that share the parking spaces. By giving consideration to a
residence above, it is not as pressing to worry about parking. This is a difficult lot and
Staff wants to give Briscoe the opportunity to better utilize the property, but any other
commercial use upstairs will probably exacerbate the parking.
Bingham entertained the idea of changing the parking times on Siskiyou to one hour.
Molnar said he could attach a Condition that the applicant would go before the Traffic
Safety Commission and request a change the time limit.
CHRISTOPHER BRISCOE, 509 Siskiyou Boulevard said the windows on the south side
of the second story of the Carter House are a bathroom window and a frosted
window. Briscoe said that with regard to the parking spaces on Siskiyou, the 15
minute time limit is not enforced. Cucina Biazza is only open at night and Briscoe's
last clients are finished by 4:00 p.m. The only reason he wants to add a second story
is for more photo studio space.
Briscoe said he did not expect an increase in business and that his occasional
assistant and he never book appointments at the same time. He employs two people.
Briscoe noted that the deck he is currently using on the top of his building is noisy
and he felt it would not be very quiet for anyone using a deck.
Briscoe plans to install parking signs.
ASHLAND PLANNING COMMISSION 2
HEARINGS BOARD
MINUTES
DECEMBER 13,1994
LES LANGMEYER, 1629 Parker Street, stated that the owner of the Carter House is
comfortable with the proposal. The parking problem occurs mostly at night. Briscoe
is adding spaces that could be used at night by other businesses. Langmeyer
brought a sketch showing the parking layout.
COMMISSIONERS DISCUSSION AND MOTION
Add to the first sentence of Condition 5, "or a use that is determined by the Staff
Advisor to be equal or less intensive".
Condition 6 be changed to: 'That the balcony be a minimum of six feet in depth in the
front and that the depth be taken from the interior of the space and if the applicant
wants to relocate the balcony somewhere else on the building, it would be re-noticed
to the neighbors".
Bingham moved to approve Planning Action 94-122 with the suggested changes to
Conditions 5 and 6.
I
PLANNING ACTION 94-142
REQUEST FOR A SITE REVIEW AND OUTLINE/FINAL PLAN APPROVAL FOR A
FOUR-LOT SUBDIVISION, AND A 3-UNIT MULTI-FAMILY DEVELOPMENT FOR
THE PROPERTY LOCATED AT 634 IOWA STREET
APPLICANT: EDWARD P. EICHLER
Site visits were made by all.
STAFF REPORT
The applicant proposes to divide a lot into four lots with access off the existing
driveway. There will be a pedestrian path from the sidewalk to the current residence
with the extended path to the back units. The units will be single story. The target
use of the zone is five units. The applicant has been sensitive about the natural
features of the land. The applicant has delineated which trees will be saved
(approximately 30 to 40 trees). Trees will act as a buffer to the surrounding lots. Staff
has recommended approval with the attached 10 Conditions.
PUBLIC HEARING
BILL EMERSON, 90 Fifth Street, said the area where houses are to be situated is
surrounded by trees. The architectural style is similar to the other houses in the area.
ASHLAND PLANNING COMMISSION 3
HEARINGS BOARD
MINUTES
DECEMBER 13,1994
i
JUDD HYATT, 287 Harrison Street, (lot 9400), has been following with interest this
property to see how it will impact their back yard. He appreciates the single level
homes and his concerns about the trees have been addressed.
Molnar said the landscaping plans shows replacement of the rear fence, not the side
fence.
COMMISSIONERS DISCUSSION AND MOTION
Armitage did not notice a sign posted on the property indicating a planning action.
Even though Bingham is strongly opposed to flag lots, in this case, there appears no
other way to develop and he believes the applicant and designer have done a good
job.
Giordano moved to approve PA 94-142 with the attached Conditions. Bingham
seconded the motion and it carried unanimously.
TYPE I PLANNING ACTIONS
PLANNING ACTION 94-139
REQUEST FOR A MINOR LAND PARTITION TO DIVIDE A PARCEL INTO TWO
LOTS LOCATED AT 2017 WINE STREET.
APPLICANT: DON & CAROLINA SENESTRARO
This action was approved.
PLANNING ACTION 94-143
REQUEST FOR A MINOR LAND PARTITION TO DIVIDE A PARCEL INTO TWO
LOTS WITH THE REAR PARCEL ACCESSED VIA A FLAG DRIVE LOCATED AT
704 CLAY STREET.
APPLICANT: MARY E. NELKE
This action was approved.
ASHLAND PLANNING COMMISSION 4
HEARINGS BOARD
MINUTES
DECEMBER 13,1994
PLANNING ACTION 94-144
REQUEST FOR A CONDITIONAL USE PERMIT FOR AN ACCESSORY
RESIDENTIAL UNIT FOR THE PROPERTY LOCATED AT 964 JAQUELYN STREET.
APPLICANT: B. EMERSON/MARGARITA LAZARO
This application was withdrawn.
PLANNING ACTION 94-146
REQUEST FOR A SITE REVIEW TO CONSTRUCT A FOUR APARTMENT UNITS
ON THE EAST SIDE OF CHESTNUT STREET AT LUNA VISTA. VARIANCES ARE
BEING REQUESTED FOR A REDUCTION IN DRIVEWAY WIDTH FROM 20 FEET
TO 17 FEET AND A REDUCTION IN THE REAR YARD SETBACK FROM 20 FEET
TO 10 FEET.
APPLICANT: SCOTT FOSTER/HOUSING AUTHORITY OF JACKSON COUNTY
This action was called up for a public hearing.
PLANNING ACTION 94-149
REQUEST FOR A SITE REVIEW PERMIT TO CONSTRUCT A 3,840 SQUARE
FOOT METAL OFFICE AND ASSEMBLY SHOP USED FOR THE RESEARCH AND
DEVELOPMENT OF ELECTRIC AUTOMOBILES.
APPLICANT: ELY SCHLESS
This action was approved.
ADJOURNMENT
The meeting was adjourned at 3:25 p.m.
ASHLAND PLANNING COMMISSION 5
HEARINGS BOARD
MINUTES
DECEMBER 13,1994
FOREST LANDS COMMISSION
Meeting
December 14, 1994 - , f
life
MEMBERS PRESENT: Bill Robertson; Teri Coppedge; Don
Ferguson; Lenny Neimark; Isaac Walker and
Pattie Acklin. Staff Present: Keith Woodley;
Jeff MacFarland; Pam Barlow; and Caralyn J
Dusenberry.
I. Call To Order:
Robertson called the meeting to order at 7:03
II. Minutes of Meeting: November 9, 1994:
Correction to the minutes: Ferguson was not present at the November 9, 1994
meeting.
III. Items for Discussion:
A. Report/Update on Falk Logging Proposal:
Barlow gave presentation showing overheads of plat map identifying
location of Falk property; zoning map identifying Open Space; and air
photos with location of merchantible appearing conifers and property.
Discussion was held on the City Council meeting in which the Falk Logging
proposal was addressed. It was the consensus of the Commission that
Falk be requested to work with the City in reference to the forest
management plan. Discussion was held on the "Stewardship Incentive
Program". Barlow stated Milfer, from the Oregon Department of Forestry,
informed her of a loan program available to plant trees and is repaid when
trees are harvested.
Barlow informed Commission of a gentleman interested in the Commission
who is retired from the Forest Service and is now a local resident. He fought
the 1959 fire on what is now Falk's property.
It was recommended preliminary fuelbreak and fuel reduction work be
addressed with Falk, and he be encouraged to prepare a management
PAGE 1—(o:romscm,i,ums%d«94.Min)
plan. Ferguson complimented Barlow on her work and the effectiveness
and informative displays she prepared. (He feels that if trees are being
removed that constitutes burning in the future.) Barlow stated she would
draft a letter to Falk and Robertson will review it.
B. Neighborhood Forest Management Meetings/Public Information Program
Barlow stated she felt the subcommittee meeting went very well. Coppedge
stated the first forty-five minutes were spent on maps; the decision was
made to have three meetings that would be held in Council chambers.
Notification would be sent to the list of property owners of wildfire hazard
lands. The same general issues would be addressed at each meeting. If
residents are unable to attend a neighborhood specific meeting they would
attend another and receive the same basic information. Presentations will
be short and to the point and will be educational. The concerns of the
Forest Commission will be discussed and residents will be encouraged to
discuss with each other what the Commission can do to help them. Barlow
explained the room set-up. She also stated residents of the County will be
encouraged to attend. Pictures will be taken of each neighborhood to show
neighborhood fire hazards to homes and with trees. Acklin recommended
Alice Hardesty be contacted to work with the meetings and to become
involved. The meetings will be held in January, February and March.
Discussion was held on Commissioner's taking pictures of possible fire
danger areas, and areas that have had trees removed, and also borrowing
slides from local agencies. The fourth Wednesday of the month was
discussed for the time the public meetings would be held. Keith Woodley
gave locations of that problem areas would make good pictures to be
shown. Acklin recommended a press release, community notes column,
City newsletter, and etc. Woodley recommended a local resident would
draw the people. Robertson recommended each Commissioner to write a
letter to the editor.
Subcommittee Report:
Barlow recommended the subcommittee meet again and make specific
plans for advertisement. Robertson gave review of the meetings held in the
Tolman Creek area neighborhood.
C. Small City-owned Forest Lands Map: Pro-active management
Barlow presented and reviewed map showing City-owned forest land.
Commission discussed the map. Budge issues need to be addressed
shortly.
D. Subcommittee to Review Draft of Wildfire Lands Debris Ordinance:
The City needs a plan and for taking care of its property first to set an
PAGE 2-(c:fomt\sninmcs\dec94.Min)
y
example for the residents. Money and staff are issues that will need to be
dealth with in order to implement an over all plan. A strategy would need to
be developed and then an ordinance would be drafted. Acklin
recommended this be placed in the goals set by the Department Heads.
Budget concerns, neighborhood meetings, Street Department right-of-ways,
fuel abatement, and enforcement officer also need to be placed in goals.
Discussion was held on a draft ordinance for this issue.
E. Funding_Mechanisms: Real Estate Transfer Tax, Etc.
F. Forest RFP/Prescription/Inventory: Status
Barlow talked to Marry Main and he is still interested in preparing the
prescription and inventory. He would like to first familiarize himself with the
City's land before preparing a plan.
IV. Review/Set Commission Calendar:
Lenny asked about the Parks Department and Forest Commission becoming
involved in the Trail : 'This will be held June 5th.
Robertson will contact speakers from the Nature Conservancy and Southern
Oregon Land Conservancy.
V. Other Business:
Barlow informed Commission of Earth Week to be held at SOSC April 16th - 23rd.
Applications for inclusion in the calendar of events will be available after January
1 St.
VI. Adjournment:
The meeting adjourned at 8:45 p.m.
Respectfully miffed by,
0
Caralyn Dusenberry
Administrative Secretary
Public Works
PAGE 3-(c:f=s1\rninuM3\dx94.Min)
ASHLAND POLICE
MONTHLY REPORT
December, 1994
Part 1 offenses (major Our volunteers are dedicated to saving the city
crimes and thefts) for 1994 money by their participation and also by our
were up (+8.1%) compared recycling projects. _,.Mg V tlSetkt: t1
to 1993. This is the first far all Elctr much apprcetated,helpll.
increase in 3 years. Property
crimes have risen noticeably RESERVES:
while violent crimes, few in
number, remain basically even. The Ashland Police Department Reserves put
in a total of 212 hours of volunteer time for
There was a significant increase in the report the month of December. The hours consisted
of bicycle thefts (143 reported compared to of patrol (65.5 hours), training (110.5),
80 reported during 1993). We have assigned meetings (31 hours), and special assignments
an officer to coordinate bicycle thefts. There (5 hours).
was also a marked increase in shoplifting (153
compared to 134). Arson increased (17 TRAINING:
reported compared to 11 reported in 1993). o Officer Robert Smith
However, there has been a decrease in motor ¢ (DARE) spent two weeks in
vehicle parts-accessories thefts (51 reported z California attending a DARE
this year-to-date compared to 72 reported last course. Bob was singled out
year); and "other thefts" have gone down for his leadership abilities.
from (223 reported this year-to-date compared
to 280 reported in 1993). o Officer Buddy Grove
attended a Micro Dynamics computer class.
In Part II crimes, minor assaults were up
significantly (112 compared to 76 reported o Officer Buddy Grove conducted a night
during the same time last year); vandalism firing course at the range. Twenty four
was up (450 reported this year-to-date regular/reserve officers attended the shoot.
compared to 424 reported during the same
time in 1993); primarily due to occasional TRAFFIC STATISTICS:
graffiti sprees. Some of the increase is driven
due to the rise in the number of incidently The number of traffic accidents (injury and
related to the acting out behavior of "street property damage) are considerably higher in
people". the attached consolidated report. The numbers
are inflated due to an error in reporting,
VOLUNTEERS: which should be corrected soon.
The CSV division had 266 active volunteers
who worked (during the month of October) a
total of 1,223 day for a total of 4,283 hours.
1
1994 1993
Statistics NtEMBE) I)I?CElYIBEIOVIIMBEEt IiCIMBER
Calls For Service 644 707 674 627
Medical Runs 38 53 68 57
Fire Runs 28 16 17 17
ALS Runs 55 90 27 58
Auto Aid 3 1 4 0
Phone Statistics:
Day Shift 1237 726 979 900
Swing Shift 1345 1174 1077 1145
Graveyard 510 714 514 673
Front Desk 2749 3337 2570 2718
911 Calls 557 473 419 454
Total Calls 6398 6424 5079 5717
and a number of sex abuse charges. A stolen
INVESTIGATIONS: car was also recovered.
o Detective Lynn Parlette o Detective Steve Brown successfully
assisted the major concluded the investigation of a Burglary
assault/death investigation /Attempted Rape of a local woman which led
team in a homicide to the arrest of the juvenile suspect.
investigation in Prospect where a man shot
and killed another and then barricaded o Detective Steve Brown investigated 3 check
himself. forgeries which resulted in the loss of about
$1,700.00 to local merchants.
o Lynn Parlette went to San Jose to interview
a stabbing suspect and to Roseville to YOUTH DIVERSION
interview another witness. OFFICER:
i
O Lynn Palette wrapped up the investigation This is a new reporting
of the storage locker burglaries throughout the section with the creation of
county. A lead generated by Officer Jim the diversion program:
Alderman led to the arrest of two suspects and
the recovery thousands of dollars in stolen Caseload Summary (Only two months- Nov-
property was recovered and returned to the Dec
owners.
1) Cases Brought forward 16
o Lynn Parlette assisted the Oregon State 2) Cases Opened 16
Police in a rape investigation which led to the 3) Program Total to Date 29
arrest of one subject on a rape, kidnapping,
2
We are very pleased with Youth Diversion December....the end of the year.....there's
Officer Jan Janssen and the success stories she that word again...end....anyway...The Oregon
has shared. Way to go Jan!!!!! chapter of APCO extended us an invitation to
their state conference in Portland to present
our Education Program on December 2.
THE OF F Despite our cold hands and trembling
t
ENDH 4C,1.g R f'1 , hearts...all went well and we are delighted
01 d� with this honor. It was agreed by those
The end of 911 attending, that Ashland is demonstrating
the day..... leadership in the field of 9-1-1 education,
the end of
the Our program was also reviewed by Page West
month.... Corporation and given a $500 grant to
the end of continue it's development. All of our mugs
Ashland
the year.. and tee shirts have been sold and work is still
progressing rapidly.
That's what December is to most of us.
The Circle of Friends started a holiday
To our 9-1-1 Education Program, December program called Sunshine and Smiles which
was actually a beginning. collected and recycled toys, jackets, blankets
etc to over 1000 need folks throughout the
During the year of 1994, the Circle of County. This was quite an undertaking. It is
Friends 9-1-1 Education Program came to even rumored that at one point Chief Brown's
life and grew rapidly as the year progressed. office was over 200 gaily wrapped packages!!
It has been so busy - How busy was it? - - it seems he left town for the day and
okay...okay.... it was so busy ....I would someone moved all the gifts into his office -
Like to take this time to include the activities but again, it's just a rumor. (NOV! - there
that occurred in November as well December. are photos to prove it)
I know it's late but go ahead and get a snack
and come on back.......Nothing for me Finally...gee..is that like "end"? Who
thanks.....I'm on a diet. knows..anyway...the original 9-1-1 brochure
was re-designed using our mascot, Siren and
November was the busiest month we've also translated into Spanish. So... as you can
enjoyed thus far with regards to requests for see...1994 was a GREAT year. And
talks at the pre-school, school-age and adult so......THE END....OR ...RATHER....THE
level. Karolion was kept very busy! Talks BEGINNING... C U IN '95
were presented upon request to Helman and
Bellview school kindergartens, the Ashland
Grange, Ashland Soroptomists, and Ashland
Community Hospital Auxiliary. Crater Lions
club of Medford enjoyed an earlier
presentation and called back requesting a
follow-up program. So...with expanded
paradigms.....a program entitled the, Vague
Reporting Party was conceived and presented
to their group.
3
ASHLAND POLICE DEPARTMENT PLCIOOIR
CREATED: CONSOLIDATED INCIDENT REPORT
1193!95 17:24:0.5 DECEMBER. 1994
CLASSIFICATION REPORTED DEFENSES r + CASES CLEARED CLEARENCE PATES e ; NO. OF ARREST CHARGES }
OF OFFENSES ACTUAL ACTUAL ACTUAL % CHANSE
TH13 THIS LAST YEAR TO THIS THIS LAST THIS THIS LAST THIS MOUTH YEAR TO DATE
MONTH 'YTD IJD DATE IISUTH YTD YID MONTH YTD YTD JUV ADULT TDTAL JUV ADULT
PART I
CRIMINAL HOMICIDE
MURDER ! - 100.0
MANS14UGHTER 1 1 100.0%
RAPE 1 5 5 + 60.0 8 1 3 1 100.0%, 37.5% 20.0X 1 1 1 3
ROBBERY I 4 7 i 5 5 100.07, 55.6% 55.6% ! 1 2 5
AGGRAVATED A-LT 9 7 + 28.6 X 2 7 6 66.7% 77.8% 6J.7% 1 2 3 1 12
BURGLARY 1 5 6 5 30
RESIDENCE 7 84 80 + 5.0 % 1 14 16 143% 16.7% 20.OX
NON-RESIDENCE 4 56 52 + 7.7 X 16 7 125.0% 28.6% 13.5%
LARCENY/THEFT 7 13 20 124 102
SHOPLIFTING i9 193 134 + 14.2 E 14 124 113 77.8% 81.0,", 84.3%
THEFT, FROFI MI' 8 13? 101 + 30.7 X 5 2 3.3% 2.OX
NV ?ARTS ACCESS c 41 7E 29.2 05 7 z 13.705 2.2%
BICYCLE THEFT t2 143 80 + 78.P. X 3 4.905 3.8%
THEFT FROM BLDS 3 91 61 + 32.9 X 13 5 16.0% 9.2%
OTHER THEFTS 2!. 223 280 20.4 % 1 37 31 4.8% 16.6% 11.1;
MOTOR VEH THEFT 3 34 33 + 3.0 X 7 ? 20,6,; 2713% 10 5
ARSOif !7 !1 54.5 % 4 3 J2.9X 27.3% ! ! 9 4
?ART I IOTA! 83 !001 926 t 6.1 '/. 25 255 203 30.1% 2J.5% 21.9% 10 22 32 142 167
PART 1I
SIMPLE ASSOULTS 10 124 96 + 44,2 X 10 92 53 10':.0% 74.2% 6!.605 ! it !2 16 90
FORCE COURTTERFEIT 4 33 43 - 11.6 8 1 17 18 25.0% 44.7X 413TX 3 3 1 133
FRAUD 2 20
CHECKS 2 61 75 - 18.7 % 24 23 37.3% 37.EX
CREDIT CARDS 8 5 + 60.0 X 3 60.08
OTHER FRAUD 9 87 67 + 27.9 % it 10 12.605 14.98
EMPEZZLENENT 1 5 4 + 50.0 8 1 4 2 100.0% 66.T; 50.0% 2
STOLEN,PRGPERTY 5 23 79.3 % 4 !0 80.OX 43.5; 4 4 7 22
VANDALISM 45 49" 466 + 6.7 % 7 90 74 15.67, 13.1% 15.9% 9 8 87 66
WEAPONS OFFENSES 2 19 16 + 12.5 X _ 17 13 100.0% 94.4% 81.3X 1 2 3 6 44
PROST!TUTICN
SEX CRIMES c' 37 23 + 60.9 „ 2 17 It 100.005 45.9% 47.85 4 4 4 13
HARCOT!CIDRU9S 5 80 87 - 8.1 X J 75 76 100.0% 93.8% 227.4% 4 9 13 28 104
A,riING
OFF PONST FWLY 1 11 14 21,4 % 2 2 19.205 14.3% 3
DRI',' UNDER TtiFLNC ? 9J 127 25.2 % 9 92 124 100.0% 96.8X 97.6% 9 9 2 93
LIDUCR LP.S1S ! 43 115 62.6 % 1 24 74 100.0% 79.105 81.7% 3 6 9 •-52 125
DISORDER CONDUCT 10 174 187 7.9 X 4 31 47 40.0% 17.8% 24."r% 2 8 10 18 84
•,IDNV 2 2 t00.0% I
TR9S?ASS 22 291 227 + ?3.2 X 3 59 60 12.6% 21.0% 25.4X 6 6 23 71
ESCAFE I - !00.0 '6 1 100.0%
ALL 9THER 3" 114 4'%3 c+ 7.1 X 2 166 175 FI.6% 32.3% 40.87 7 5 12 56 124
THREATS 7 20 - 65.0 8 1 4 14.3' 2010% 3
CURFEVILOITERIII2 24 39 36.9 X !2 36 54.2X 94.7% 77 1
RUNAWAY JU'! 7 54 56 - 3.6 % ? t2 ?2 29.6% 22,2% 39.3% 2 2 7
PART I1 TOTAL 157 2i S6 2160 + 3 X JJ 763 SB3 32.9% 35.2X 40.?X 20 7J 95 366 999
FART ! 6 PART !I 250 3167 3096 + 2.5 X 00 IOts 1085 32.0% 32.1% 3J.2X 30 97 127 538 1166
ASHLAND FOLICE DEPARTMENT PLCIOOIR
CREATED: CONSOLIDATED INCIDENT REPORT
IIO31?5 l7:2a;05 DECEMBER 1994
CLASSIFICATIOII + REPORTED OFFENSES t t CASES CLEARED t t CLEARENCE RATES t t RO. OF ARREST CHARGES +
OF OFFSHSSG ACTUAL ACTUAL ACTUAL % CHANGE
THIS THIS LAST YEAR TO THIS THIS LAST THIS THIS LAST THIS MONTH YEAR TO DATE
MONTH YTD YTD DATE NONTH YTD YTD M0?,TH YTD YTD JUV ADULT TOTAL JUV ADULT
PART III
TRAFFIC CRIME
HIT L FUN 104 83 + 25.3 12 10 50,0% 11.5% 12,N 1 1 1 ?
RECKLFS DR IV 3 4 60.OX 90.0.1 ! 1 2 10
EL.UD IT19 1 + !00.0 ! 54.01 2
DR. 9HILE 9'JSF 9 14 - 52.9 9 - 14 100.0% 100.0% It
FT D!SP DRV LIC I 100.0 % 1 100.0%
TRAFF ACC.-FATAL
TRAFF ACC.-INJURY 3 74 41 + 98.5 ": i 1 1.4% 2.4%
TRAFF ACC-PRP DAY 7 260 142 + 93.1 % 4 6 1.5% 4.2%
FISH 4 GAME I
MARINE VIOLATIONS
ILLEGAL ALIEN
CUSTODY 3 - 100,0 % 1 33.3%
!IpR.rpNiS 54 51 + 5.7 X 5 53 4? 100.0% 99.IX 96.1% 10 10 B1
MV REC'VR9-OTHER 3 6 + 33.3 % 2 3 25.0% 50.0%
FP.OP RECVRD-OTHER 2 4 - 50.0 % 1 25.OX
FUGITIVES 104 23 + 25.3 % 7 ?9 93 100.0% 95.2;+ 190.0,{ 9 9 16 133
N155111G FER9Oi!S 6 2 +
SUDDEN DEATHI9UDY 1`• 11 + 36.4 % 1 1 6.7%
SUICIDE-ATM.-^T 2 12 93.3
OTHER ACCIDENTS 3 5 - 40.0
ANIMAL PROPLEUS -.i 471 364 + 27.4 S 2 SX
PROPERTY LIF/C 26 451 445 + 1.3 1 2 1 4% 2%
ABAHDOtiED AUTO 26 399 365 + 7.0 X
LOCATE DMIY AUTO
IMPOUND AUTO 16 25 - 36.:! 'b
ASSIST. RENDERED 113 1142 932 + 22.5 % 3 3:d
DOMESTIC PROBLEMS 3 5? 52 + 13., X ! 1.7%
INSECURE PREMISES 79 99 12.4
SUEP PERICIRC 42 535 393 + 36.1 &
PUBLIC SAFETY 3 96 96 10.4 % ! 1.0%
DIBTUABpNCE/N"iSE 44 996 794 + 13.0 % 1 1%
SICK CARED FOR 17 213 215 - 9 % ! 2 5% 9%
MARINE ACTIVITIES
TRAFFIC/ROADS 12 423 500 - 15.4 % 1 2%
CIVIL COMFL AMTS 2 62 96 27.9 '1 2 3,2%
!IEH DISPOSITION,
ALARMS SOUMOIIG
CONFIRNIID s 1 + 500.0
FALSE 21 270 239 + 13..4 X
K-IOEMTAL i 16 6 + 166.7
FiiULTY 1 4 7`.•.0
OTHER 1 3
SUBPOENA:
ASS•_T AS OFFICERS 3 7 57.2 1+?0.07 100.0%
OTHER M13C 31 163 195 16.4 % ! 1 6'1 5%
=ART !!! TCTAL 40: 5930 5261 + 12.7 " 13 196 191 3.2% 2.3% 3.6%. 1 20 21 21 246
ERA!1D Tn7A1 c5;; ji17? 9747 + 9.0 93 12!4 1277 14.2% 13.31 15.3% 31 i17 149 559 1412
�F '�Ar, y. Pmor �tnnm
OREGGa •'
January 10, 1995
�a: Mayor and City Council
ram: Steven M. Hall, Director of Public Works
&*Ubject- Monthly Reports
Attached are monthly reports from the Public Works department for the month of
December, 1994.
Enclosures
(cApw\morpt.mem)
ENGINEERING DIVISION
MONTHLY REPORT FOR:
December, 1994
1. Issued 12 Street Excavation permits.
2. Issued 2 Miscellaneous Construction permits.
3. Issued 5 Address Change or Assignment forms.
4. Responded to 3 Certificate of Occupancy reviews.
5. Completed 7 Pre-applications for Planning Actions.
6. Completed 17 "One-Stop" permit forms.
7. Performed field and office checks on 5 partition plats.
8. Performed the following work on the Airport Improvement Project:
a. Completed revision of improvement plans.
b. Negotiated with property owner for relocation and easement.
9. Attended P.L.S.O. annual convention at Ashland Hills Inn.
10. Assisted in remodel and moving of Public Works and Engineering offices.
11. Reviewed plans for construction of a proposed subdivision (Barton/Roberts Subdivisions).
12. Operated traffic counters at several locations.
13. Reviewed several requests for storm drain exemptions.
14. Attended two day workshop on construction inspection.
15. Performed the following work pertaining to Skycrest Hill Subdivision.
a. Reviewed revised design of Skycrest Drive - Grandview Drive intersection.
b. Inspected work performed by contractor.
16. Updated City street index and map.
17. Performed the following work on the North Mountain Avenue Sanitary Sewer Improvement L.I.D.
a. Inspected work performed by contractor.
b. Prepared progress payment No. 4.
C. Attended pump station start-up.
18. 'Acquired title report and description of property on North Mountain Avenue to be acquired by the
City.
19. Responded to numerous vision clearance complaints.
20. Performed the following work relating to the construction of a retaining wall on Water Street:
a. Held pre-construction conference.
b. Issued Notice to proceed.
C. Inspected work.
21. Performed the following work on the North Main/Ashland Street waterline project:
a. Prepared Contract documents.
b. Awarded Contract.
C. Held pre-construction conference.
22. Prepared annual report to Oregon Department of Transportation regarding street mileage in the City
of Ashland.
23. Inspected construction work performed on Audubon, Eastbrook, Ashland Parkview and Skycrest
Subdivisions.
24. Prepared job description for Assistant City Engineer.
25. Continued mapping and design on the Strawberry Lane sewer and water project.
26. Performed the following work on the Railroad Village Subdivision improvement project:
a. Inspected work performed by Contractor.
b. Staked and computed grades for paving.
C. Notified utility companies of construction start-up.
27. Performed the following work on the Oak Knoll Parking Lot construction project:
a. Awarded Contract for design.
b. Held pre-design conference.
C. Reviewed preliminary design information.
28. Prepared a final report on the North Mountain Avenue sewer L. I. D. Computed final assessment
costs.
29. Submitted a report to Council regarding the formation of an L.I.D. to improve Clinton and Ann
Streets.
(<<cnginuAinwidY.rpt)
I
4
WATER QUALITY MONTHLY REPORT FOR DECEMBER, 1994
Water:
Repaired 5 leaks in City owned water mains.
Repaired 3 leaks in customer service and or meter.
Repair Lithia leak in the alley next to City Hall. Replaced 7' of leaking 2" cast iron line.
Replaced 2 broken stops on water meter services.
Replace another lithia fountain on the Plaza.
Changed out 8 3/4" water meters.
Repaired compound meter to Ashland Hospital.
Installed 3 new water meters with hand valves.
Replaced broken yokes on A Street along with meter changes.
Installed 2 customer hand valves.
Repaired 4 fire hydrants.
Installed 2 new 18" extensions on low hydrants.
Replaced one fire hydrant which needed to be completely relocated in a different area.
Replaced one broken goose neck and valving with it.
Installed 3 3/4" water services.
Repaired one water service torn out by contractor.
Raised valve boots or straightened 17 valve boots.
Flushed water mains in various areas.
Repaired 2 water valves.
Cut in main line valve on Water Street due to street Department project.
Installed 3" irrigation service for school district on Walker Street after making 4" main
line tap.
Removed from service pressure relief valve and manhole.
Made at 6" by 12" main line tap on Granite for fire hydrant.
Sewer:
Installed 2 new 4" sewer laterals.
Replaced 2 sewer laterals.
Made repairs to 1 main line sewer and 3 laterals.
Responded to 5 service calls.
Responded to 2 mainline plugs.
Repaired 3 man holes.
Rodded 13,394' of City sewer mains using 25,000 gallons of water.
TV'ed 909' of City sewer mains.
PAGE 1—(c:waWWgdm94.Rpt)
5�
Miscellaneous:
There were 58 requests for Utility locate calls.
There was 60.44 million gallons of water treated at the Water Treatment Plant and
51.58 million gallons of water treated at the Waste Water Treatment Plant.
Used 40 yards of 3/4° minus rock at various job sites. Used 48 yards of slurry at
various job sites.
PAGE 2—(cwekr\wgd=94.Rpt)
Citv of Ashland
Street Division
December 1995 Report
SWEEPERS: (2) :
Swept 726 miles of streets.
Collected 386 yards of debris.
Responded to 81 utility location requests.
Graded several streets and alleys.
Patched pot-holes and sunken services.
.Completed raising and patching manholes and valve boots in conjunction
with our re-surfacing projects. 2 crew members for most of the month.
Repaired 3 alleys with rock due to heavy rains.
Readied snow equipment on several occasions.
Repaired wash-outs an several streets due to heavy rains.
Hauled 550 yards of sweeper debris from "B" St. yard to dump.
Hauled 50 yards of old asphalt from "B" St. yard to re-cycle pit.
Hauled 6. 14 tons of cold mix from LTM in Medford to "B" St. yard.
STORM DRAINS:
Flushed and/or rodded several storm drain systems.
Cleaned off catch basins.
Cleaned out catch basins.
Completed Walker Ave. storm drain project: Re-routed the open ditches on
both sides of Walker, installed 60 ft. of 18 in . PVC pipe and built
head-walls at the entrance and exit of the new pipe.
Completed 6th St, storm drain project: See last months report for
details.
Saw-cut a waterway along the Handi-Cap ramp on 2nd at E. Main .
Library alley storm drain: Rodded, flushed , removed blackberries and
dug down to the pipe. Installed another opening in the pipe and back-
filled with drain rock .
Completed Grant St. (No. Main to Chestnut) storm drain project. Project
includes: Marl: for locates, pothole (expose) under ground utilities,
install 4 - 30 ft. , 12 in. PVC cross-over drains, 2 new catch basins, 1
manhole and re-build 3 existing catch basins.
Repaired broken storm drain on Iowa at Mountain .
Poured a new floor in existing catch basin on So. Mountain at Emma.
Began Laurel St. storm drain project from Van Ness to Central : Project
includes replacing existing 8 in. concrete pipe with 12 in . P.V.C,
installing 1 mid-block cross-over, 4 new catch basins and re-building
2 existing catch basins. Also required : marking and calling for locates
Of utilities, exposing utilities and saw-cutting before digging .
Began Wimer St. storm drain project from No. Main to Scenic Dr. : Work
completed thus far: marked and called for utility locates and exposed
utilities. Rest of project includes: installing a new 15 in . P.V.C.
storm drain from Scenic Dr, down to No. Main with 2 cross-overs. We
will also install 4 new catch basins and re-build 2 existing catch
basins.
Saw-cut a waterway in front of Handi-cap ramp on 1st St. at E. Main .
Removed and re-built catch basins on "A" St. at 2nd and at 3rd Sts. .
Formed and poured a waterway at the end of the curb and gutter on the
West side of Walker at the R/R tracks.
Saw-cut into the curb behind the catch basinon the East of Walker at
the R/R tracks for better drainage.
1hecked drainage elevation on "B" St. from 5th to 6th for possible
>torm drain . Won ' t work .
iauled a 13 ft. piece of 12 in . steel culvert to be installed in the
iew pump station road to be constructed .
SIGNS and PAINT:
Made 4nd installed 2 "DOG AREA" signs with arrows on Helman St. below
Nevada for the Parks Dept. . .
Painted the yellow curb white for a loading zone on the south side of
E. Main east of 1st St. .
Secured the 25mph sign to the post on Tolman Cr. Rd . above "66" .
Extended the yellow curb returns on both sides of 1st St. above "A"St. .
MISC. :
Spent several days on job interviews for a Street Supervisor. Am very
pleased with our choice.
Picked up several dead animals.
Walker Ave. : Formed and poured 10 ft. of curb and gutter and a footing
with a retaining wall at the R/R tracks.
Hung a dry erase board in the Public W&rks conference room.
Picked up 3 wood stoves for the Conservation Dept..
Removed graffiti from several locations.
Cleaned up old cold patch area at B St. yard .
Cleaned up gear oil on No. Main at Maple Sts. .
Removed 3 barricades from Ashland Cr. near Water and B Sts. .
Took monthly creek readings.
Pushed up sweeper pile at B St. yard .
Cleaned up B St. yard and took a load to the dump.
Picked up a Power Box (ditch patcher) from Central Equipment in Medford.
Began moving sanders and stands to new concrete pad at B St. yard .
Removed large tree limb from Otis St. .
Helped in shop when needed .
Cleaned up facilities and equipment on a weekly basis.
Held monthly safety meeting .
1 ,
Citv of Ashland
Fleet Maintenance
December 1994 Report
mechanics completed work on 94. work orders on various types of City
equipment and vehicles.
With .the new numbering system in effect, work orders will no longer be
reported_ on 'an. individual department or division basis.
The emergency. generators .at City Hall and the Civic Center were manually
tested on a weekly basis.
I and M certificates issued for the month:
U. S. Postal Service: 12
� y
Monthly Building Activity Report: 12/94 Page 1
# Units Value
SINGLE/MULTI-FAMILY & TOURIST ACCOMODATIONS:
Building:
ADDITION 2 37 ,858
DECK & RETAINING WALL 1 600
DETACHED BEDROOM 1 31, 279
FENCE 1 700
FOURPLEX 4 332 , 044
INTERIOR REMODEL 1 4 , 000
INTERIOR SPRINKLER SYSTEM 3 9, 000
PLAYHOUSE 1 1, 800
REMODEL 1 350
REMODEL & ADDITION 1 70, 000
REMODEL/FIRE DAMAGE 1 17 ,468
ROOF REPAIR 1 450
SFR 5 662 ,468
SFR REVISIONS 1 99, 730
SOLAR WATER HEATER 1 2 , 400
Subtotal: $ 1, 270, 148
Electrical:
1 BRANCH CIRCUIT 1 508
2 BR CIRS FOR FURN/A/C 1 200
ALARM SYSTEM 2 200
ELECTRIC 1 500
Subtotal: $ 1,408
Mechanical:
GAS LINE 2 500
GAS LINE/FURN 1 3 , 689
GAS LINE/FURN/1 BR CIR 1 3 , 200
GAS LINE/FURN/2 BR CIR 1 3 , 200
GAS LINE/GAS FURN 1 5, 006
GAS LINE/GAS FURNACE 1 1,487
GAS LINE/GAS FURNANCE 1 4 ,577
GAS STOVE AND LINE 1 438
GFAU VENT 2 5,816
LINE/WTR HTR/DRYER/STOVE 1 250
PELLET STOVE 1 2 ,000
REPLACE OIL W/GAS FURN 1 3 , 000
Subtotal: $ 33 ,163
***Total: $ 1, 304,719
COMMERCIAL:
Building:
CONCRETE STAIRS & RAILING 1 1,100
Monthly Building Activity. Report: 12/94 Page 2
# Units Value
COMMERCIAL:
Building:
HANDICAPPED RAMP 1 5, 000
INTERIOR REMODEL 1 35, 000
INTERIOR SPRINKLER SYSTEM 2 11, 589
OFFICE BUILDING 1 50, 000
REINSPECTION 1 15
REMODEL/ADDITION 1 275, 000
REROOF 1 5, 400
REVISION (RAILINGS) 1 7 , 000
ROOF REPAIR 1 5 , 000
Subtotal : $ 395, 104
Electrical:
2 FEEDERS TO BOILERS 1 5, 600
ALARM SYSTEM 1 175
ELECTRIC 1 500
ELECTRIC FOR CHURCH ANNEX 1 3 , 000
REARRANGE CIRCUITS' 1 200
REPLACE BALLASTS 1 250
RETROFIT LIGHT FIXTURES 1 400
Subtotal: $ 10, 125
Mechanical:
100, 000 BTU GAS FURNANCE 1 11926
HOOD, FAN, DUCT WORK 1 3 , 000
REPL FREESTAND GAS FURN 1 1,000
Subtotal: $ 5,926
***Total: $ 411, 155
Monthly Building Activity Report: 12/94 Page 3
Total this month: 62 $ 1,715,874
Total this month last year: 73 $ 697 ,211
Total year to date: 500 $ 9, 606,997
Total last year: 554 $ 7, 548,590
This month This month This year
last year
Total Fees: 17,770 10,449 117 , 637
Total Inspections: 400 460 3544
r
NEW CONSTRUCTION: 12/95
RESIDENTIAL
PAGE NO. 1
01/04/95
ADDRESS #UNITS CONTRACTOR VALUATION
** FOURPLEX
420 CHESTNUT ST-426 4 TURRELL, JON CONSTRUCTION 332044. 00
** Subtotal **
332044 . 00
** SFR
1284 NO ADDRESS BEAR CREEK CONSTRUCTION 86617 . 00
949 CEDAR WY ROUNDS, DYLAN - 153000. 00
CONSTRUCTION
816 CAPELLA CR GENTRY, HAROLD T. 182206. 00
203 NO ADDRESS COX, FRED--CONSTRUCTION 105329 . 48
233 NO ADDRESS COX, FRED--CONSTRUCTION 135316. 00
** Subtotal **
662468 .48
*** Total ***
994512 .48
NEW CONSTRUCTION: 12/95
COMMERCIAL
PAGE NO. 1
01/04/95
ADDRESS #UNITS CONTRACTOR VALUATION
** OFFICE BUILDING
340 PIONEER ST N OWNER 50000. 00
** Subtotal **
50000. 00
*** Total ***
50000. 00
Southern Oregon
t 1 W7�-'1���"'�/Ll T Regional Economic Development, Inc.
132 W.Main, Sic. 101
Medford,OR 97501-2746
(503)773-8946
(503)479-2502
Fax:779-0953
Jill Turner
City of Ashland
20 E Main Street
Ashland, OR 97520
Dear Ms. Turner:
We have been remiss in not keeping you appraised of our
progress and your investment in establishing a SO-REDI
Revolving Loan Fund (RLF) . The Good News is that we now
have a $2,000,000 Revolving Loan Fund established through
the Rural Development Administration.
Originally, our efforts were to work with the Economic
Development Administration (EDA) to recapitalize the
existing Jackson - Josephine EDA RLF that is currently
being administered by CCD Business Development Corporation
of Roseburg. This effort failed to bring a timely
solution to establishing a local RLF.
SO-REDI became aware of the existence of the Rural
Development Administration (RDA) Intermediary Relending
Program about a year ago. Through RDA's assistance and
your contribution of $1000.00, SO-REDI signed the final
paperwork (November 30, 1994) formally establishing a $2
million RLF. The local/state contributions totaling
$189,000 were used to create a local match which will
provide the loan loss reserve for the RLF.
The $2 million is a low (1%) interest loan to SO-REDI .
The principal and it interest must be repaid over a 30
year period. The income received, from the loans made,
above the 1% interest will provide the basis for a
permanent RLF. The RLF funds can be used by all of our
rural communities in both Jackson and Josephine Counties.
The Board of Directors and members of SO-REDI would like
to thank you again for your generous contribution to help
establish the Revolving Loan Fund. This investment in the
future of our regional economy may be one of the best you
could ever make. These funds can be the impetus to the
creation of additional investment in our region, and the
creation of additional value and jobs in our economy.
incerely,
Gary Mi ler
Preside t
Une B Frog
A @ B Progenies Cenral Point City of Joe lob Council Rogue omm @ Light Co. U.S.Bank
Ashland,City of Cutter @ Company. vn. Kmrmune County Rogue Community College US W[ST Communications
Bank of o America Erc Into Federal Savings re Loan Rosmat Auto Donnelly @ Co..CPAs Rogue Waste Systems,Inc. United Telephone Company
Be rsr Construction Corr ion Co. Firsts Pas..a Bank of Oregon,N.A. Citltie Auto Comm S t B lames mm State C.Co. WP ern Bank
Gas
Bear Creek Corpontion Grants Pou.City of M11NfoN.City of Som hero Ortgon Slam College i&Hero Bank
Burrill Real Euste Ca Jackson County Medford Mail Tribune 7CI Cablevision
Pd�pi O O
1155 E. MAIN ST. ASHLAND, OREGON 97520 Phone(503)482-5211
OFp O p v a•C �
4RTME
GARY E. BROWN January 9, 1995
Chief of Police
TO: Mayor and Council
FROM: Gary E. Brown, Chief of Police
SUBJECT: Liquor License Application
Application has been received from MARTY MORLAN dba\ MACARONI' S
RISTORANTE/MARTINO' S for a Greater Privilege LIQUOR license, for
an ESTABLISHMENT located at 58 EAST MAIN STREET, ASHLAND.
A background investigation has been completed on the applicant
and approval of this application is recommended.
RY BROWN
CHIEF POLICE
MC:kmh
l� Xttxt� DCttPP �SX#mExr#
or o 0
AvR� 9� 1155 E. MAIN ST. ASHLAND, OREGON 97520 Phone(503)482-5211
A RTME
GARY E. BROWN January 9, 1995
Chief of Police
TO: Mayor and Council
FROM: Gary E. Brown, Chief of Police
SUBJECT: Liquor License Application
Application has been received from MARTY MORLAN dba\ MACARONI' S
RISTORANTE/MARTINO' S for a Greater Privilege LIQUOR license, for
an ESTABLISHMENT located at 58 EAST MAIN STREET, ASHLAND.
A background investigation has been completed on the applicant
and approval of this application is recommended.
Y BROWN
CHIEF POLICE
MC:kmh
GREGO
January 12, 1995
Brian Almquist, City Administrator
r
runt: Steven Hall, Public Works Director jx
C$ubj9d: T Hangar Lease Addendum-Allen and Katherine Alsing
ACTION REQUESTED
City Council authorize City Administrator to sign the attached "First Addendum for'T' Hangar" Lease with Allen
and Katherine Alsing.
BACKGROUND
The City of Ashland has 12 closed hangars and 8 open hangars at the Municipal Airport. Over the last several
years, the Airport Commission has looked at the possibility of enclosing the hangars at private and City cost. The
evaluation of the costs at City expense indicated that the rental rate for the "newly closed" hangars would have to
be considerably higher than the rental rate for existing closed hangars. The issue was dropped from consideration
at that point.
The Alsings rent an open hangar adjacent to a closed hangar used by Steve Green. The Alsings wish to install
doors and walls to close the hangar they currently rent. They have an estimate of costs of approximately$6,000.
The addendum allows the Alsings to pay the current "open hangar" rent during the time of possession by the
Alsings. At the termination of their rental agreement, the next renter will be required to pay the current closed
hangar rental rate. The City is agreeing to pay for half of the construction costs at a rate of$50 per month for
approximately 60 months. The final time will be determined by the actual construction costs. At the time of the
issuance of an occupancy permit by the Ashland Building Department, the improvements will become the property
of the City.
The Airport Commission is recommending approval of the attached addendum to the Alsing's current agreement.
Staff concurs with the Airport Commission recommendation.
cc: Allen and Katherine Alsing
Pam Barlow, Administrative Assistant
Airport Commission .
Enc: Memorandum to Airport Commission
Addendum
(c:\airp\aIsing5.mcm)
CM Q 11i LI X �C Yi T� Lt lYt
IRFGOa December 30, 1994
�11II: Airport Commission
rum: Steven Hall, Public Works Director
p�1IQjEt : Hangar Improvement Request - Alsing
Attached is a proposed addendum to Al and Kay Alsings current lease for Hangar/12. Al and Kay wish to install
doors and close the wall to the adjacent open hangar.
The agreement commits the City to participate in 50% of the costs at a rate of$50.00 per month. The
improvements become the property of the City after issuance of a certificate of occupancy by the Ashland
Building Division.
In addition, the Alsings will pay the 'open hangar" rental fee as long as they are renting the hangar from the
City.
Staff recommends Airport Commission endorse the agreement Also, recommend City Council appro\al of the
agreement and authorization for City Administrator to sign agreement.
City Attorney Paul Nolte provided the agreement.
cc: Applicants Al & Kay Alsing
Enc: Agreement
Drawing of proposed improvements
(c.\ai rylals ing4,mcm)
i
CITY OF ASHLAND
RENTAL AGREEMENT FIRST ADDENDUM
for
"T" HANGAR
ASHLAND MUNICIPAL AIRPORT
First Addendum to "T" Hangar Rental Agreement made this 3 day of
December, 1994, between the CITY OF ASHLAND ("City") and Allen A. Alsing and
Katherine M. Alsing ("Renters").
Recitals:
A. City and Renters entered into a rental agreement entitled "City of Ashland
Rental Agreement 'T' Hangar(s) Ashland Municipal Airport" dated December 5, 1990
("the agreement") for the rental of "T" Hangar Number 2 ("hangar") at the Ashland
Municipal Airport ("airport").
B. Renters desire to improve this hangar with walls and a door and apply a
portion of the value of the improvement to remaining rent.
C. Paragraph 5 of the agreement requires consent of the City prior to making
any alterations.
City and Renters agree:
1. Consent. City consents to the alterations described below.
2. Alterations. Renters may enclose the hangar with walls and at least one aircraft
accessible hangar door for aircraft ingress and egress. The enclosure shall be
designed and constructed so as to not adversely affect the use of the "T" hangar for
sheltering aircraft, and not adversely affect the use of abutting "T" hangars.
2.1. Renters shall submit plans and specifications for the alteration to the
public works director and the city building official, for review and approval of the
director and the building official, within 30 days after the date of execution of this
addendum. Following approval of Renters' plans and specifications by the public
works director and building official, Renters shall expeditiously apply for all necessary
permits and make continued and substantial progress towards permit issuance.
Renters shall commence construction in accordance with the approved plans and
specifications within 60 days following approval.
2.2. Prior to commencement of the construction of the hangar and before any
building materials have been delivered to the premises, Renters shall comply with each
of the following conditions:
2.2.1. Deliver to City such other proofs and copies as City shall
reasonably request, including, without limitation, proof that workers'
PAGE 1-FIRST ADDENDUM (p:airport\alsinp.Add)
compensation insurance has been procured to cover all persons employed by
Renters in connection with the construction, proof of issuance of all building
and other permits required for the construction and proof that all systems
development charges of the City, if any, have been paid.
2.2.2. Once construction has begun Renters shall prosecute it to
completion with diligence. All work shall be performed in a good and
workmanlike manner and shall comply with all applicable governmental permits,
laws, ordinances, regulations, and approved plans and specifications. Renters
shall pay or cause to be paid the total cost of the construction. Construction
work shall conform in all significant respects with the approved preliminary
plans and specifications.
2.2.3. This paragraph shall not be construed to authorize Renters to do
any act or make any contract so as to encumber in any manner the title of City
to the property or to create any claim or lien on or against the interest of City in
construction of the improvements. It is expressly agreed that all the expenses
of the construction of the improvements shall be promptly paid by Renters as
required by the terms of any contract therefor.
3. Title to Improvements. Upon completion of construction and issuance of a
certificate of occupancy, the improvements described in paragraph 2, shall become
property of City, free and clear of all claims of Renters, any one claiming under
Renters or caused, permitted or suffered to attach through Renters. Renters or any
one claiming under Renters, shall indemnify and defend City against all liability and
loss arising from such claims.
4. Rent Offset. The rent for the hangar, while Renters remain in possession, shall
continue at the rate for T-hangars without doors, as that rate may be specified from
time-to-time by the city council. The rent shall remain at the T-hangars without doors
rate for ten years or until the Renters assign or surrender the lease, whichever occurs
sooner. Any assignee or successor of Renters shall pay the T-hangar with doors rate.
The Renters may offset their rent by a sum equalling one-half of the value of the
improvements in the following manner:
4.1. The parties agree that the value of the improvements to be made by the
Renters is approximately $6,000. City agrees to allow an offset to the rent due City in
the amount of one-half of the actual value or $3,000, whichever is less, unless City and
Renters agree in writing that the actual value exceeds $6,000 and such agreement is
incorporated into the terms of this agreement by an addendum.
4.2. Payment by the City will be in the form of an off-set to Renters' monthly
rent under the agreement spread over 60 months. The monthly offset shall therefor
be $50.00 per month which shall be deducted from the monthly rent due for an open
"T" hangar from Renters under the agreement. If the actual value of the improvements
exceeds $6,000 and such value has been incorporated into this agreement as
provided in paragraph 4.1, the offset may continue after 60 months until one-half of the
PAGE 2-FIRST ADDENDUM (p:airport\alsinB.Add)
actual value of the offset has been paid, provided the Alsings are the Renters during
such period and that this agreement has not been assigned by them.
4.3. The offset shall begin at the first of the month following the issuance of a
certificate of occupancy.
5. Assignment or Early Termination. If the agreement is assigned by Renters or
terminated prior to its stated term, City shall pay Renters the balance of the $3,000
that has not been otherwise offset as provided above. Such payment shall be made
only if the agreement is terminated prior to its stated term for any reason other that
default of the Renters or if the agreement is assigned by Renters, and such
assignment is consented to by City. Any assignee of the Renters shall pay the then
current rate for an enclosed hangar.
6. Except as modified above, the terms of the agreement shall remain in full force and
effect.
Renters City of Ashland
by
Allen A. Alsing
Katherine M. Alsin
PAGE 3-FIRST ADDENDUM (p:wp.n%alsinB.Add)
M• •
AQmar.a.ndum
1 January L, 199.5
V111: Jill Turner, Director of Finance
r
ram: bert D. Nelson, Risk Management Analyst
p�libjEtt: RISK MANAGEMENT ANNUAL REPORT--1994
It is a pleasure to present this seventh annual report on my risk
management activities, which encompass all departments of the City
except some facets of the Hospital and A.P.R.C. Other significant
exclusions are workers comp claims administration and management of
the Insurance Services Fund, which are the responsibilities of
full-time personnel.
Our ongoing goals include: (1) prevention of injuries and other
costly losses, (2) reduction of charges to operating departments
(and consequently to taxpayers and utility customers) , (3)
increasing the net worth of the Insurance Services Fund, and (4)
protection of City-owned assets.
We logged 461 hours, compared with 482 in 1993 . This represents
only about 220 of one full-time equivalent.
The City of Ashland is one of about six Oregon cities belonging to
the Risk & Insurance Management Society, and one of the few with an
ARM-designated risk manager.
A. Loss Prevention (Risk Analysis. Risk Avoidance and Safety)
Among our 1993 loss prevention activities were: (1) noted and
reported 12 physical hazards, (2) identified several concerns
relating to ADA compliance, (3) analyzed environmental risks in
proposed Unocal site acquisition, (4) reviewed several contract
documents or drafts thereof, (5) suggested earthquake hazard
reduction actions, (6) recommended product safety management
for chlorine facilities and operations, (7) addressed risks
arising from new Hospital ventures, (8) prepared OR-OSHA
inspection protocols, (9) identified risks in the City Band
trip to Mexico, (10) announced EPA's accidental release
prevention program, (11) addressed liability insurance for CDBG
program, (12) responded to ergonomic concerns in EDP and patrol
car environments, (13) provided health care plan data, (14)
arranged for ergonomics surveys, (15) recommended against use
of Hospital corridors for film-making, (16) responded to
inquiry about City employee utility discounts, (17) negotiated
changes in golf course hazmat responsibilities, (18) affirmed UST
financial compliance, and (19) cautioned about E-mail and data
security.
Also, about 40 regulations, booklets, articles and the like were
distributed to departments. Among the topics were: (1) vinyl
and latex gloves, (2) persons designated to receive claims, (3)
back injury protection, (4) recreational liability, (5) medical
technology risks, (6) Clinton administration plan to ban
chlorine, (7) environmental guidebook for motor vehicle
maintenance, (8) TB in hospitals, (9) cellular phone safety, (10)
lead at the pistol range, (11) hepatitis B, (12) neurological
birth-related claims, (13) silver nitrate disposal, (14)
environmental laws inhibiting nuclear medicine procedures, (15)
building code enforcement grading, (16) OSHA TB guidelines, (17)
cryptosporidium, (18) nonstructural seismic damage, (19)
floodplain management, (20) food safety risks, (21) police
pursuits, (22) chlorine purchasing and transportation, (23)
compressed air safety, (24) electric equipment OAR, (25) welding
and cutting OAR, (26) safety of at-home workers, and (27) new
asbestos standards.
The subjects mentioned above illustrate the rapidly chanaina
regulatory and technological environment in which we labor.
There is no room for complacency.
Happily, all departments cooperate in identifying risks and
preventing losses. Favorable comments are sometimes received.
Mike Biondi's effective operations safety work, workers comp
claims processing, OR-OSHA compliance, safety procedures, and
MSDS maintenance activities were very instrumental in the City's
successful loss control program.
B. Loss Reduction
Despite our efforts, liability claims do arise and must be
promptly and lawfully adjusted. we diligently investigate these
claims, and help the adjustors resist them where resistance is
warranted.
Management of losses and claims (mostly third-party) generated
about 110 outgoing items of correspondence. This is a decline
from last year.
Although there were no catastrophic or extremely troublesome
claims for 1994 , there were some fairly minor vehicular accidents
that demanded considerable attention. 1994 was a relatively
quiet year insofar as claims were concerned. (If present trends
continue, 1994-95 will be one of our best in recent decades . )
C. Risk Financing (Insurance, Self-Insurance, Non-Insurance
Transfers, Operating Contingencies)
More than 280 letters, memos, or notes concerning risk financing
were executed -- a substantial increase over last year' s 200 .
Although the overwhelming majority of these were very minor in
tcrmc of tino r.nncumad . n few were more demanding . Rxamol.es
include: (1) the disaster relief/Insurance Services interface,
(2) a general review of the I.S.F. , (3) pre-earthquake financial
planning, (4) Hospital property insurance alternatives, (5) loss
control data for workers comp excess insurance application, (6)
insurance for volunteers, (7) potential $1, 049/year savings on
fidelity bonds (thanks to CCIS) , (8) excess earthquake insurance
proposal, (9) insurance coverage for Talent Clinic and Hospital
retirement facility, (10) increased collision exposure with the
new fire truck, and (11) insurance company solvency and ratings.
For decades we did our own property appraising for fire insurance
purposes. This year C.C. I.S. appraised City property and
adjusted the Hospital valuation at our request; their appraisal
was within 5% of ours. It appears we were neither under-insured
nor over-insured during the past 25 years.
The Band trip to Mexico gave rise to some vexing insurance
questions that were addressed.
Careful preparation of the voluminous C.C. I.S. underwriting
information package was rather time-consuming but not difficult.
Ethically, we want to disclose all exposures. Pragmatically, we
don't want to submit a third-party claim from an exposure that
C.C. I.S. did not know even existed in Ashland.
D. Other Activities
Vehicle damage and other cost recoveries efforts required more
than 20 letters. I. S.F. monitoring, questionnaires, safety award
applications, and a few non-Risk Management tasks required minor
time commitments. Moving to the City Hall Annex was completed in
December without incident.
I attended three local risk management or safety seminars, and
was guest speaker at a S.O.S.C. risk management class.
The guidance and support of the Mayor and Council, Brian
Almquist, Paul Nolte and Jill Turner are gratefully acknowledged.
cc: Brian Almquist, City Administrator
Mike Biondi, Safety Coordinator
Paul Nolte, City Attorney
•y,w.
e•'pf N•'.,
EGO '•
December 20, 1994
Brian.Almquist, City Administrator
PQ
ram: Steven Hall, Public Works Director
,,S12IIjPCt: Ann and Clinton Streets L.I.D. (Local Improvement District) Hearing
ACTION REQUESTED
City Council:
Conduct public hearing for proposed Ann and Clinton L.I.D.
Adopt, or modify and adopt attached resolution forming the Ann and Clinton LID
BACKGROUND
See attached memorandum with attachments by Jim Olson dated 8/10/94.
Council adopted Resolution 94-66 declaring intent to construct improvements to Ann and Clinton Streets and
setting a public hearing for 1/17/95.
cc: Jim Olson, Assistant City Engineer
Jerry Glossop, Street Superintendent
Eric: LID Map
Resolutiop 94-66 w/Hearing Notice
Olson memo w/attachments
Resolution w/Exhibit A
PAGE 1-(c:va\a=nwd.m=)
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EXHIBIT "A"
NOTICE OF PUBLIC HEARING
The City Council for the City of Ashland will meet on January 17, 1994, at 7:00 p.m.in the
Council Chamber, 1175 East Main Street, to hold a public hearing to consider,the
formation of a Local Improvement District as follows:
NATURE OF THE IMPROVEMENT: To improve Ann Street and Clinton Street with paving
and a sidewalk. -
BENEFITED`PROPERTY: All those lots fronting on Ann Street and Clinton Street bet`veen
Hersey Street and Carol Street as shown on the attached map are benefited properties.
ESTIMATED COST: The estimated cost of this local improvement- is $129,756, all of
which shall be paid by special assessment of benefited properties.
The specific proposed assessment for each lot and other information may be obtained
at the Engineering Division,271/2 North Main Street, Ashland Oregon,telephone number
488-5347, weekdays during the hours of 8:00 a.m. to 4:30 p.m.
All affected property owners may appear at the hearing or submit Written comments prior.
to or at the hearing, as to why the streets should not be improved or why the benefited
properties should not be assessed in the manner proposed.
_C
of N EmoranAum
August 10, 1994
111 II: Steve Hall, Brian Almquist, John McLaughlin
rom: Jim Olson, Assistant City Engineer
Subject CLINTON - ANN STREET L.I.D.
We have received petitions calling for the improvement of Ann and Clinton Streets, and coupled with
improvement agreements signed on Sunshine Subdivision and White Oak Estates Subdivision, we now have a solid
majority in favor.of'improving the two streets. ,
-PETITION SUMMARY:
The petitions which were circulated by Iraq Ostovor encumber the following lots:
39-1E-4DC Tax Lot 1800
39-1E-4DC Tax Lot 1801
39-1E-4DC Tax Lot 1904
394E-4DC Tax Lot 1907
39-1E-4DC Tax Lot 1908-1. , -
39-1E-4DC Tax Lot 1909
The above six lots are fronted on Ann Street and represent a total of 486.87 feet or 18.69% of the total frontage.
In addition to the petition, the following improvement agreements also apply:
1. Inst. No. 78-20653 includes lots 4DC - 203, 204, 205, 206, & 207
2. Inst. No. 79-08894 includes lot 4DC - 105
3. Inst. No. 80-01480-1 includes lots 4DC - 101, 106, 107, & 108
4. Inst. No. 91-07968 includes lot 4CA - 1400
The four improvement agreements represent 11 lots, 1,033.66 feet or 39.69% of the total. The total"in favor'
percentage is 58.38%. The owners of lot 4DD - 1600, the Bill Beagle Trust, have indicated that they are also in
favor of the improvement and have agreed to dedicate the required right to complete Ann Street for a credit of
$5,000.00 against the future assessment district. If lot 1600 is included in the "in favor" percentage, the total
increases to 66.83%. Only five of the 23 lots are not represented on the petition or paving agreement. The
largest of these lots is lot 4DB-401 owned by Paul Mace, which represents 26.30% of the total frontage.
PAGE 2-(cpwVus1did.M.)
COST ESTIMATE:
It is estimated that the total assessable cost of the project will be $129,756.00, based upon a 22 foot wide street
with one four foot wide concrete sidewalk. Because of the very steep cross slope and driveway configuration
along Clinton Street it would be extremely expensive to build wider than the width proposed. To gain additional
width would require extensive retaining walls or heavily reinforced slopes. Major storm drain work was
completed on Clinton Street two years ago. All other utilities are currently in place in both Clinton and Ann
Streets.
Currently Ann Street exists as a 23.5 foot wide street from Patterson Street to Clinton Street. The owner to the
east has agreed to deed the additional 23.5 foot width for a $5,000.00 credit against the proposed L.I.D. The
current estimated cost per lot table shows this credit to be absorbed by the City. Please let me know if you wish
to handle this differently.
RECOMMENDATION:
This proposed improvement be presented to the City Council at the August 16th meeting in order for a public
hearing date to be set.
Enc: Petitions
Improvement Agreements
Estimates
Table of Petition & Agreement Results
Assessment Frontage Verification
Maps
(OPWNjoMMM)
City of Ashland
Department of Public Works - Engineering Division
Estimate for Proposed Clinton & Ann Streets L.I.D.
Street: Clinton Street and Ann Street Estimate By: D. Ernst
Limits: Carol to Hersey Date: 5 October 1993
GENERAL INFORMATION
Length of Project: 1410
Width of Street: 20' with 4' wide sidewalk
Pavement Design: 4" A.C.P.
A. ESTIMATED CONSTRUCTION COSTS
Total Estimate $104,930.00
B. OTHER (list)
C. TOTAL $104,930.00
D. ENGINEERING @ 20% $20,986.00
E. PROJECT TOTAL 5125,916.00
F. Total Assessable Front Footage
or Unit of Assessment 2,526.16 F.F.
G. Assessable Cost per Front Foot
or per Unit of Assessment $50.00/F.F.
5 Octobu 1993
1H0:nk1in&m-uthwtc.gm
t
City of Ashland
Department of Public Works - Engineering Division
Estimate for Proposed Clinton & Ann Streets L.I.D.
Street: Clinton Street and Ann Street Estimate By: D. Ernst
Limits: Carol to Hersey Date: Revised 8 August 1994
GENERAL INFORMATION
Length of Project: 1410 - f
Width of Street: 22' with 4' wide sidewalk
Pavement Design: 4" A.C.P.
A. ESTIMATED CONSTRUCTION COSTS
Total Estimate $108,130.00
B. OTHER (list)
C. TOTAL $108.130.00
D. ENGINEERING Qa 20% $21,626.00
E. PROJECT TOTAL $129.756.00
F. Total Assessable Front Footage
or Unit of Assessment 2,604.30 F.F.
G.-- Assessable Cost per Front Foot
or per Unit of Assessment ($49.82 use)> $50.00/F.F.
e. e ;
5 October 1993
JHO:M%crM&=zt-estimate-900
c,-
City of Ashland
Public Works Department --- Engineering Division '
TABLE OF PETITION AND AGREEMENT RESULTS
FOR
CLINTON & ANN STREET L.I.D.
FRONTAGE PERCENT IN FAVOR
LOT NO. (in feet) OF TOTAL RESPONSE OWNER
4CA-1400 186.34 7.15% agreement Richey, Bill & Gloria
675 Carol St., Ashland
4CA-1700 8.76 0.34% none Benbough, H.L. & Marcia
224 Jessica Ln. , Ashland
4DB-401 684.91 26.30% none Mace, Paul & Kathleen Kahle
345 Clinton St., Ashland
4DC-101 60.00 2.30% agreement Fiedler, Dennis J.
374 Clinton St., Ashland
4DC-105 120.78 4.64% agreement Steinbock, Marvin & Nancy
P.O. Box 6656
Santa Rosa, CA 95406
4DC-106 68.15 2.62% agreement Ranger, James H. (trustee)
284 Clinton St., Ashland
4DC-107 102.37 3.93% agreement Arthur, David
394 Clinton St., Ashland
4DC-108 72.46 2.78% agreement Madison, Betty B.
527 Ann St., Ashland
4DC-203 88.63 3.40% agreement Coons, Daniel & Deborah
578 Carol St., Ashland
4DC-204 73.07 2.81% agreement Super, Pat (trustee)
292 Clinton St., Ashland
4DC-205 73.08 2.81% agreement Copley, Marilyn J.
4611 Colver Rd., Talent
4DC-206 73.07 2.81% agreement Guss, Michael R.
316 Clinton, Ashland
4DC-207 115.71 4.44% agreement Atherton, Lindsey
1880 Ashland Mine Rd., Ashland
4DC-302 48.74 1.87% none Hinman, Burt & Denise
587 Carol St., Ashland
o A.mn11061 1 JHO:rn\c,in&.
City of Ashland
Public Works Department -- Engineering Division
TABLE OF PETITION AND AGREEMENT RESULTS
FOR
CLMTON & ANN STREET L.I.D.
4DC-1800 84.08 3.23% petition Maqsood, Khaled S.
515 Ann St., Ashland
4DC-1801 150.00 5.76% petition Ostovar, Iraj
389 Hersey St., Ashland
E 4DC-1802 70.00 2.69% none Rosenberg, Charles & Susan
8715 Elk Ridge Way
Elk Grove, CA 95624
4DC-1904 80.00 3:07% petition Ostovar, Iraj
389 Hersey St., Ashland
4DC-1906 51.36 1.97% none Jones, Peter & Judith
- 512 Ann St., Ashland
4DC-1907 51.36 1.97% petition Morgan, Ted
508 Ann St., Ashland
4DC-1908 51.36 1.97% petition Nelson, Caren
500 Ann St., Ashland
4DC-1909 70.07 2.69% petition Pool, Khoshrouz
492 Ann St.,. Ashland
4DD-1600 220.00 8.45% none Price, Steve & Sally
1415 Hillcrest, Corvallis 97330
f:
I
TOTALS 2,604.30 100.00% 58.38%
IN FAVOR
I
j
LOT NO. FRONTAGE (in feet) VERIFICATION
39-IE-4CA-1400 186.34 RS 12467
39-1E-4CA-1700CA 8.76 Jessica Lane Sub., CA
39-1E4DB401 684.91 RS 12103
39-IE4DC-101 60.00 White Oak Estates, Lot 1
39-IE4DC-105 120.78 RS 8436
39-1E-4DC-106 68.15 White Oak Est., Lot 2
39-IE4DC-107 102.37 2 White Oak Est., Lot 3
39-IE4DC-108 72.46 White Oak Est., Lot 4
39-1E4DC-203 88.63 Sunshine Sub., Lot 3
39-1E4DC-204 73.07 Sunshine Sub., Lot 4
39-IE4DC-205 73.08 Sunshine Sub., Lot 5
39-IE4DC-206 73.07 Sunshine Sub., Lot 6
39-IE4DC-207 115.71 Sunshine Sub., Lot 7
39-IE4DC-302 48.74 RS 7059
39-1E4DC-1800 84.08 RS 10443
39-1E4DC-1801 150.00 RS 6922
39-1E4DC-1802 70.00 RS 10443
39-1E4DC-1904 80.00 RS 7546
39-1E4DC-1906 51.36 RS 7546
39-1E4DC-1907 51.36 RS 7546
r
39-1E4DC-1908 51.36 RS 7546
39-IE 4DC-1909 70.07 RS 7546
39-1E-4DD-1600 220.00 Assessor's Plat
Total 2,604.30
Frontage = 96.74 feet — previous assessment of 48.00 feet = 48.74 feet'
Z Frontage = 134.22 — ('h of Ann St. frontage for comer lot adj.) 31.85 feet = 102.37 feet
EXHIBIT A
ANN AND CLINTON STREET LID
12/19/94
LOT NO. FRONTAGE (in feet) VERIFICATION
39-1E-4CA-1400 186.34 RS 12467
39-1E-4CA-1700C A 8.76 Jessica Lane Sub., CA
39-1E-4DB-401 684.91 RS 12103
39-1E-4DC-101 60.00 White Oak Estates, Lot 1
39-1E-4DC-105 120.78 RS 8436
39-1E-4DC-106 68.15 White Oak Est., Lot 2
39-1E-4DC-107 102.37 2 White Oak Est., Lot 3
39-1E-4DC-108 72.46 White Oak Est., Lot 4
39-1E-4DC-203 88.63 Sunshine Sub., Lot 3
39-1E-4DC-204 73.07 Sunshine Sub., Lot 4
39-1E-4DC-205 73.08 Sunshine Sub., Lot 5
39-1E-413C-206 73.07 Sunshine Sub., Lot 6
39-1E-4DC-207 115.71 Sunshine Sub., Lot 7
39-1E-4DC-302 48.74 ' RS 7059
39-1E-4DC-1800 84.08 RS 10443
39-1E-4DC-1801 150.00 RS 6922
39-1E-4DC-1802 70.00 RS 10443
39-1E-4DC-1904 80.00 RS 7546
39-1E-4DC-1906 51.36 RS 7546
39-1E-4DC-1907 51.36 RS 7546
39-1E-4DC-1908 51.36 RS 7546
39-1 E-4DC-1909 70.07 RS 7546
39-1E-41313-1600 220.00 Assessor's Plat
Total 2,604.30
Frontage = 96..74 eet — previous assessment ot 4 . eet = 48.74 feet
2 Frontage = 134.22 — ('h of Ann St. frontage for corner lot adj.) 31.85 feet = 102.37 feet
I
RESOLUTION NO.
A RESOLUTION AUTHORIZING AND ORDERING THE IMPROVEMENT BY CONSTRUCTING
1410 FEET OF STREET 22 FEET IN WIDTH, CURBS AND GUTTERS, STORM DRAINS AND
SIDEWALK ON CLINTON AND ANN STREETS FROM CAROL STREET TO HERSEY STREET IN
ASHLAND, OREGON AND AUTHORIZING THE ASSESSMENT OF THE COST OF THE
IMPROVEMENTS AGAINST PROPERTY TO BE BENEFITED AND PROVIDING THAT WARRANTS
ISSUED FOR THE COSTS OF THE IMPROVEMENT BE GENERAL OBLIGATIONS OF THE CITY
OF ASHLAND.
RECITALS:
A. The Council has declared by Resolution 94-66 its intention to construct the improvements described in
substantial accordance with the plans and specifications and to assess upon each lot or part of lot benefited
by the improvement its proportional share of the cost of the improvement as provided by the Charter of the
City of Ashland; and
r
B. Notice of such intention has been duly given and published as provided by the Charter and_a public
hearing was held and it appears to the Council that such improvements are of material benefit to the City
and all property to be assessed will be benefited to the extent of the probable amount of the respective
assessments to be levied for the costs.
THE CITY OF ASHLAND RESOLVES AS FOLLOWS:
SECTION 1. It is ordered that 1410 feet of street 22 feet in width, curbs and gutters, storm drains and
sidewalk on Clinton and Ann Streets from Carol Street to Hersey Street be constructed in substantial
conformance with the plans and specifications adopted and on file in the office of the Director of Public
Works and that the cost be assessed upon each lot or portion of lot benefited by such improvment as
provided by the Charter of the City of Ashland.
SECTION 2. Warrants for the construction of the improvement shall bear interest at the prevailing,rates
and shall constitute general obligations of the City of Ashland and the warrants shall be issued pursuant to
and on the terms and conditions in ORS 287.502 to 287.510 inclusive.
SECTION 3. The final assessments for the local improvement district will be in substantial conformance
with those listed on attached Exhibit "A".
The foregoing resolution was READ and DULY ADOPTED at a regular meeting of the City
Council of the City of Ashland on the 17th day of January, 1995.
Nan E. Franklin, City Recorder
SIGNED and APPROVED this day of January, 1995.
t Catherine M. Golden, Mayor
Reviewed as to form:
Paul Nolte, City Attorney
Remarks by Paul Mace
Before the City Council of Ashland, Oregon
Tuesday Evening, January 17, 1995
re: A resolution authorizing improvements to Clinton and Anne
Streets and assessment of costs against property to be benfitted.
Few present here tonight believe that the proposed manner of
assessment is fair
We are trapped by the fact that historically we have generally used
one of two formula for calculating an individual property owner's
share in a LID: frontage or lot-size (or some mix of both). It is not
entirely clear how either correlates to actual usage of a street.
In fact we are here as the result of several historical practices that
may or may not still make sense viewed individually, but are about
to produce a result that I think we will all agree is both unfair and
undesirable.
We are here, quite literally, because of how Anne and Clinton
Streets have been allowed to develop: Clinton St. itself was on the
edge of a formal subdivision, and represents the tail end of a
policy we all recognize, now, I think, as wrong-headed. The
houses opposite our property were built and sold with the
developer merely signing in favor of paving the street. This was
financially convenient for the developer, but has left current
property owners facing a very expensive paving project. Many of
the current property owners on Clinton were unaware that they had
been committed to this project by some long-gone developer. I do
not believe any of the property owners on Clinton have signed in
favor of this LID, save one, who was forced to sign as a condition
of building his house three years ago. So, where the property
owners of Clinton Street are concerned, this proposed LID does
not represent the petition of the people who currently live on and
own property on this street, but the hand of that distant developer
working through the instrument of bad planning policy.
This situation has existed for some time without the formation of
an LID. We might still not be here but for the operation of another
planning policy on Anne St. While the land on both sides of Anne
St. was, at one time, owned by a single person, it was never a
subdivision in the planning sense. The real estate agent who
owned the land was allowed, through a series of minor land
partitions, to divide the property and sell off or develop lots one at
a time over the last ten or so years, thus avoiding the expense of
having to improve the street. This process has continued to the
present, with the final split having been recorded last year.
At that point his sister circulated a petition on Anne St. to form an
LID. The City lumped Anne St. with its aged permissions for
Clinton and precipitated our dilemma.
Regardless of how Anne St. was allowed to develop unpaved, the
situation of the homeowners on Anne is dissimilar to that facing
the residents of Clinton. A majority of the present day property
owners on Anne St. have recently signed in favor of an LID. Their
lots are highly similar in both area and frontage, and the street is
fully developed to very near its maximum density.
Clinton St. is developed on one side only and is almost entirely
undeveloped on the other. The lots and frontages, excluding that
undeveloped property, are, on average, substantially larger than
those on Anne St.. Most importantly, the homes on Clinton have
come to derive substantial appeal and value from the fact that the
property across the street has remained virtually undeveloped.
While the residents of Anne St. are also, I think, pleased that our
property remains undeveloped, their concerns in the fate of the
Clinton portion of this proposed LID, are minimal. Lumping the
two streets and groups of owners together makes fair assessment
extremely difficult.
We are also here because a newer planning policy and general
concern of the citizens of Ashland is in conflict with the results of
past habits. Many of you sitting opposite me are there because
you expressed grave concern for the way in which Ashland has
grown in the last decade, the impact this growth has had on the
character of the town, and the rapid loss of open space within the
city. We sit here, tonight, with the city's thumb squarely on the
balance, tipping it in favor of development and the loss of one of
the last large open spaces inside the city.
Effectively, you propose to calculate our share in the proposed LID
not based on the actual benefit we derive, but, I understand from
the City Administrator, on some future benefit when the land
finally develops. Ironically, while the current proposal would
assess us more than a quarter the cost, we probably use less of
Clinton street than anyone else, the end of our driveway about
twenty feet directly across from the bottom of Phelps.
Unlike the long-gone developers who signed many years ago in
favor of paving Clinton, or Mr. Ostovar who developed Anne St.,
this proposal assesses us in advance for development that has not
taken place. Ironically, unlike those other parties, we did not buy
the property on speculation and harbor no desire to build houses.
We are not immune, however, to the relentless pressures of
property taxes, which, in Ashland, continue to rise each year
despite the effects of Prop. 5. If this proposal is adopted in its
current form we feel compelled to consider selling off some of the
land to pay for the burden this LID would impose (in addition to
the certain rise in assessment based on the paving of the street).
It is important to note that the actual cost of the proposed LID is
indeterminate. While spreadsheet accuracy has determined this
proposal to the last fifty-six dollars, in truth City Engineering has
no actual plans describing the improvements, nor do we know in
which year the improvement would take place. Thus, the note in
fine print on the proposal, "the assessed cost will be based on the
actual costs incurred by this project." We won't know the actual
bill until a bid is accepted.
Additionally, if the City were a formal lending institution it would
be bound by law to state the actual terms of the Bancrofting option
of an LID. At the current rate of 9% the actual cost of our
proposed share over ten years would be $53,000, a 2/3 increase--
roughly $450 a month. We cannot afford the luxury of paying this
much money for something whose benefit can be realized only by
developing lots on Clinton. Furthermore, we would be forced to
begin this process immediately, due to the City policy of
preventing road and curb cuts for 5 years after the initial paving of
a new street--or else live with the loss for a half a decade, and face
the ever-more-restrictive planning requirements and costly fees
future Councils will most certainly bring.
So you see, with this current proposal we feel ensnared in a self-
fulfilling web of conflicting priorities, practices and policies. We
would like to see Clinton St. improved. We would like to pay our
fair share based on the roughly equal benefit all the residents of
our street would receive. We would like not to be pressured into
developing our land, so that we and our neighbors might continue
to enjoy one of the main benefits of living where we do. We
believe these desires are consonant with the goals of the majority
of the present councilmembers, to alleviate, where possible, the
impact of growth on the character of Ashland's' neighborhoods
and to preserve existing open-space. We do not believe that minor
dust-abatement on a little-used street poses a concern that
overrides these other issues.
We believe you have a fair course of action open to you that might
achieve a fair outcome:
First, separate the Anne St. LID proposal from that of
Clinton St.. for the reasons presented above.
Second, allow time for the residents of Clinton St., working
together and with the aid of the City Engineer and planning
staff to address the impact of an LID on the character of the
neighborhood, what they would like, and how to fairly assess
the costs. It is not fair, nor is it consistent with the express
goals and current practices of the City Council and City
Planners to stimulate development at the expense of open
space, and to change the character of a neighborhood without
consulting the neighbors first.
If LID assessments are to be development neutral, such
assessments should be deferred unless and until property is
actually divided. At that time the property owner could be
required to `buy-in' to the LID. Each lot would be assessed
it's fractional share, and the proceeds credited against the
taxes of the LID members.
Consider the issues presented here as a preview of what you will
soon face on North Mountain, where the City will find itself
threatening people who have no desire to develop their land with
taxes in support of those who do.
As it stands, we do not believe this proposal properly balances
benefits and costs. We object to the manner of assessment and
urge that it not be adopted without discussion with the residents of
Clinton St. whose neighborhood will be impacted in ways not
intended, ways we are all agreed, no one desires.
A)AAc.,
+0LWffUDRAFwr
I VUAA BEFORE THE ENVIRONMENTAL QUALITY COMMISSION
2 OF THE STATE OF OREGON
3 IN THE MATTER OF: ) MUTUAL AGREEMENT
4 City of Ashland, ) AND ORDER
Permittee, No. WQMW-WR-94-325
5 JACKSON COUNTY
6 WHEREAS:
7 1. On March 6, 1992,the Department of Environmental Quality (Department or
8 DEQ) issued National Pollutant Discharge Elimination
g System (NPDES) Permit Number
9 100862 (Permit) to City of Ashland (Permittee). The Permit authorizes the Permittee to
10 construct install, modify or operate a wastewater collection, treatment, control and disposal
11 system and discharge to public waters adequately treated wastewaters only from the
12 authorized discharge point or points established in Schedule A and only in conformance with
13 the requirements, limitations and conditions set forth in the Permit: The expiration date on
14 the permit is December 31, 1994. The Permittee has made a timely application for renewal
15 of the Permit. Pursuant to OAR 34045-040, the Permit shall not be deemed to expire until ..
16 final action has been taken on the renewal application to issue or deny the permit.
17 2. Prior to the issuance of the Permit, the Environmental Quality Commission
18 (Commission) promulgated OAR 340-41-385 which set water quality standards within the
19 Bear. Creek subbasin and set a deadline of December 31, 1994 to meet these standards.
20 These standards included Total Maximum Daily Load-(TMDL) waste load allocations. By
21 letter dated October 11, 1991, Permittee requested the extension of this date to December 31,
22 1995. D
EQ did not grant this extension. _..
23 3. Paragraph 2.a of Schedule C of the Permit requires that by no later than
24 September 1, 1992, the Permittee shall submit to the Department a final facilities plan report
25 (FPR) for rovid'
p mg upgraded and expanded wastewater treatment facilities as needed to meet
26 TMDL allocations, to comply with Oregon's water quality standard for chlorine residual and
27
PAGE 1 - MUTUAL AGREEMENT AND ORDER (CASE NO. WQMW-WR-94325)
28 (ENP-PER.MAO 8-29-94)
F,
fOURTH DRAFT
1 ammonia-nitrogen, and to comply with state and federal sewage sludge management
2 requirements.
3 4. Stipulation and Final Order No. WQ-SWR-91-202 (SFO) was issued by the
4 Commission to Permittee on February 7, 1992.
5 5. Paragraph 10A of the SFO requires that by September 1, 1992, the Permittee
6 shall submit a complete facilities plan report for providing upgraded and expanded
7 wastewater control _as needed to:
8 (a) meet the TMDL for Bear Creek
9 (b) assure that any toxic impact of the Permittee's discharge of chlorine residual
10 or any other toxic substance complies with OAR 340-41-965(2)(p) for toxic substances and
11 OAR 340-41-965(4) for mixing zones; and,
12 (c),_comply with state and federal sewage sludge management requirements.
13 6. On September 10, 1992, at the request of the Permittee, the Department issued
14 SFO addendum 1 which extended the compliance date to January 1, 1993. This extension
15 was granted to allow the Permittee time to completely evaluate the alternative of abandoning
16 the present treatment plant and connecting to the Medford wastewater treatment plant through
17 Bear Creek Sanitary Authority transmission facilities.
18 7. On December 29, 1992, again at the request of the Permittee, the Department
19 issued SFO addendum 2 which extended the compliance date to July 1, 1993. This extension
20 was granted to allow the Permittee time to completely evaluate the alternative of using a
21 constructed wetland to produce an effluent that could be delivered to the Talent Irrigation
22 District (TID) in exchange for leaving flows in Bear Creek which during summer months
23 would otherwise be diverted to the TID canal.
24 8. On June 11, 1993, again at the request of the Permittee, Fred Hansen, the
25 Director of the Department of Environmental Quality (Director) at that time, issued a letter
26 which extended,the compliance date to July 30, 1993.
27
PAGE 2 - MUTUAL AGREEMENT AND ORDER (CASE NO. WQMW-WR-94325)
28 (ENF-PER.MAO 8-29-94)
t, F 14
FOB'DRAFT
1 9. On August 31, 1993; the Director sent Permittee a letter which stated "I do not
2 intend to enforce the July 31, 1993 date for submittal of a facilities plan. I do expect to
3 renegotiate the compliance schedule in the SFO at some time in the future, however."
4 10. Because of Permittee's lack of a facilities plan and a constructed facility,
5 Permittee is currently unable to comply with the Permit limitation for chlorine residual.
6 11. Also because of Permittee's lack of a facilities plan and a constructed facility,
7 Permittee will be unable to comply with the TMDL discharge limitations referred to in Y
8 Paragraph 2 by the December 31, 1994 deadline.
9 12. The Department and Permittee recognize that until Permittee completes the
10 actions required by this Mutual Agreement and Order (MAO), Permittee will violate the
11 Permit and Oregon law. Therefore, pursuant to ORS 183.415(5), the Department and
12 Permittee wish to settle those past'violations referred to in Paragraphs 3 through 10 and to
13 limit and resolve the future violation referred to in Paragraph 11 in advance by this MAO.
14 13. This MAO is not intended to limit, in any way, the Department's right to
15 proceed against Permittee in any forum for any past or future violations not expressly settled
16 herein.
17 NOW THEREFORE, it is stipulated and agreed that:
18 14. The Environmental Quality Commission shall issue a final order which will
19 replace SFO WQ-SWR-91-202 and all addendums:
20 A. Requiring Permittee to comply with the following schedule:
21 . I f 57-
(1) By A4 , the Permittee shall select a preferred option
22 for modifying the wastewater trea ep�utt facilities.
23 C)dZIP,W l.) l�t'�t r,
(2) By A4 1 }993, based on the selected option, the Permittee shall
24 submit for Department approval a complete facilities plan which will:
25 (a) meet the TMDL for Bear Creek;
26 (b) assure that any toxic impact of the Permittee's discharge of chlorine
27
PAGE 3 - MLITUAL AGREEMENT AND ORDER (CASE NO. WQMW.WR-94-325)
28 (ENP-PER.MAO 8-29-94)
Fl FT I-
TPOURTH DRAFT
l residual or any other toxic substances complies with OAR 340-41-965(2)(p) for toxic
2 substances and OAR 340-41-965(4) for mixing zones and;
3 (c) contain a proposed schedule for completing facilities modifications
4 and/or upgrades.
5 B. Requiring Permittee to, upon Department approval, commence with the
6 agreed upon plan referred to in Paragraph 14(A)(2) above and complete construction of the
7 facilities in compliance with the agreed upon schedule referred to in Paragraph 14(A)(2)(c)
8 above.
9 C. Requiring Permittee to meet the following interim waste discharge
10 limitations for daily median chlorine residual concentration until Permittee completes
11 construction of the facilities required by this MAO:
12 The chlorine residual concentration shall not exceed a daily median of 0.5 mg/l.
13 D. Requiring Permittee, upon receipt of a written notice from the Department
14 for any violations of this MAO, to pay a civil penalty of$100 for each day of each violation
15 of Paragraph 14.C. and $250 for each day of each violation of the schedule of compliance set
16 forth in Paragraph 14.A. and 14.B.
17 15. If any event occurs that is beyond Permit tee's reasonable control and that causes
18 or may cause a delay or deviation in performance of the requirements of this MAO,
19 Permittee shall immediately notify the Department verbally of the cause of delay or deviation
20 and its anticipated duration, the measures that have been or will be taken to prevent or
21 minimize the delay or deviation, and the timetable,by which Permittee proposes to carry out
22 such measures. Permittee shall confirm in writing this information within five (5) working
23 1 days of the onset of the event. It is Permittee's responsibility in the written notification to
24 demonstrate to the Department's satisfaction that the delay or deviation has been or will be
25 caused by circumstances beyond the control and despite due diligence of Permittee. If
26 Permittee so demonstrates, the Department shall extend times of performance of related
27
PAGE 4 - MUTUAL AGREEMENT AND ORDER (CASE NO. WQMW-WR-94-325)
28 (ENF-PER.MAO 8-29=94)
FOURTH DRAFT
I activities under this MAO as appropriate. Circumstances or events beyond Permittee's
2 control include, but are not limited to acts of nature, strikes, work stoppages or other labor
3 difficulties experienced by the contractor, shortage or failure of supply of materials, labor,
4 fuel, power, equipment, supplies or transportation to the contractor, fires or other casualty,
5 explosion, riot, sabotage, or war. Increased cost of.performance or consultant's failure to
6 provide timely reports may not be considered circumstances beyond Permittee's control.
7 16. Regarding the violations set forth in Paragraphs 3 through 11 above, which are
8 expressly settled herein without penalty, Permittee and the Department hereby waive any and
9 all of their rights to any and all notices, hearing, judicial review, and to service of a copy of
10 the final MAO herein. The Department reserves the right to enforce this MAO through
11 appropriate administrative and judicial proceedings.
12 17. The terms of this MAO may be amended by the mutual agreement of the
13 Department and Permittee.
14 18. This MAO shall be binding on the parties and their respective successors,
15 agents, and assigns. The undersigned representative of each parry certifies that he or she is
16 fully authorized to execute and bind such party to this MAO. No change in ownership or
17 corporate or partnership status relating to the facility shall in any way alter Permittee's
181 obligations under this MAO, unless otherwise approved in writing by DEQ.
19 19. All reports, notices and other communications required under or relating to this
20 MAO should be directed to Mr. Jonathan Gasik, DEQ Medford Office; 201 W. Main Street,
21 Medford, Oregon 97501; phone number (503) 776.6010 x230. The contact person for
22 Permittee shall be Mr. Steven M. Hall, Public Works Director, City Hall, Ashland, Oregon
23 97520.
24 20. Permittee acknowledges that it has actual notice of the contents and requirements
25 of the MAO and that failure to fulfill any of the requirements hereof would constitute a
26 violation of this MAO and subject Permittee to payment of civil penalties pursuant to
27
PAGE 5 - MUTUAL AGREEMENT AND ORDER (CASE NO. WQMW-WR-94-325)
28 (ENF-PER.MAO 8-29-94)
y
.FIB DRAFT
1 Paragraph 14.1). above.
2 21. Any stipulated civil penalty imposed pursuant to Paragraph 14.13. shall be due
3 upon written demand. Stipulated civil penalties shall be paid by check or money order made
4 payable to the "Oregon State Treasurer" and sent to: Business Office, Department of
5 Environmental Quality, 811 S.W. Sixth Avenue, Portland, Oregon 97204. Within 21 days
6 of receipt of a "Demand for Payment of Stipulated Civil Penalty" Notice from the
7 Department, Permittee may request a hearing to contest the Demand Notice. If Permittee
8 contests the Demand Notice, the stipulated civil penalties shall not be due until a Final Order
9 is issued. At any such hearing, the issue shall be limited to Permittee's compliance or non-
10 compliance with this MAO. The amount of each stipulated civil penalty for each violation
11 and/or day of violation is established in advance by this MAO and shall not be a contestable
12 issue.
13 22. Providing Permittee has paid in full all stipulated civil penalties pursuant to
14 paragraph 21 above, this MAO shall terminate 60 days after Permittee demonstrates full
15 compliance with the requirements of the schedule set forth in Paragraph 14.A and 14.B.
16 above.
17
18
19
21
22
23
24
25
26
27 PAGE 6 - MUTUAL AGREEMENT AND ORDER (CASE NO. WQMW-WR-94325)
(ENF-PER.MAO 8-29-94)
28
FH DRAFT
2 Permittee
3
4
Date Steven M. Hall, P.E.
5 Public Works Director, City of Ashland
6
8 DEPARTMENT OF ENVIRONMENTAL QUALITY
9
10
11 ate Lydia Taylor, Acting Director
12
13
FINAL ORDER
14
15 . .
IT IS SO ORDERED:
16
171 ENVIRONMENTAL QUALITY COMMISSION
18
19
ate Lydia Taylor, Acting.Director
20 Department of Enviro»mental Quality
Pursuant to OAR 340-11-136(1)
21
22
23
24
25
26
27 PAGE 7 - MUTUAL AGREEMENT AND ORDER (CASE NO. WQMW-WR-94-325)
(ENF-PER.MAO 8-29-94)
28
PUBLIC FORUM ON COMMUNITY GOAL SETTING
CITY OF ASHLAND
January 17, 1995
Suggestions of John W. Nicholson - Oral Presentation
1575 Greenmeadows Way, Ashland, Oregon 97520
The Council is commended for holding this public forum. The term
"Community Goals" [that was in the advertisement for this forum] should
be used in future budgets rather than "Council Goals" , the former term.
My proposed goals for the 1995-1996 fiscal year are:
Goal 1 - Encourage a more open and a more participatory government
in Ashland . TRUST THE PEOPLE! Their collective views
are better than those of any elitist group.
Goal 2 - Work toward more effective regional governance on issues
such as water supplies and waste-water treatment.
Goal 3 - Strengthen efficiency and economy with performance audits .
ARE THE CITIZENS OF ASHLAND GETTING THEIR MONEY'S WORTH
FROM CITY GOVERNMENT ? Many citizens would answer "NO" .
Goal 4 - Strengthen efficiency and economy by periodic reviews (in-
dependent of the City Administrator) to determine if better
services at lower costs can be achieved through "contracting
out" or through "privatization" .
THE OBJECTIVE OF CONTRACTING OUT OR PRIVATIZATION
IS TO GET MORE BANG FOR CITIZEN BUCKS.
Goal 5 - Correct structural defects in financial governance of
Ashland . Root causes of the Orange County bankruptcy
were in structural defects in financial management . While
Ashland does not seem to have exposure to investment
losses "a la" Orange County, our City has structural
weaknesses in financial management thap have the poten-
tial for exposing taxpayers to losses rytKc� Ca uaaa .
ACT NOW DON'T WAIT FOR A CATASTROPHE TO HAPPEN!
Goal 6 - Improve financial controls and financial reporting of the
City through the re-establishment of an independent audit
committee that has strong support from the Council .
Goal 7 - Improve financial communications with the public with
more complete and more timely financial reports .
"Public office is a public trust. " (Senator Charles Sumner -1872)
To fulfill that public trust, officials must provide the electorate
with full , complete, and timely financial reports .
Goal 8 - Integrate short-term goals more effectively with long-
term objectives of the community.
• PUBLIC FORUM ON COMMUNITY GOAL SETTING
CITY OF ASHLAND
January 17, 1995
Suggestions of John W. Nicholson
1575 Greenmeadows Way, Ashland, Oregon 97520
The Council is commended for holding this public forum on com-
munity goal setting. The term "Community Goals" [that was in the
advertisement for this forum] should be used in future budgets rather
than "Council Goals" , the former term. My proposed goals for the
1995-1996 fiscal year are:
Goal 1 - Encourage a more open and a more participatory government
in Ashland. TRUST THE PEOPLE! Their collective views
are better than those of any elitist group.
Goal 2 - Work toward more effective regional governance on issues
such as water supplies and waste-water treatment.
Jackson and Josephine Counties form a regional economic entity.
Addressing regional problems as though they can be resolved by each
municipal corporation acting independently is inefficient, unpredic-
table, and inadequate. The Rogue Valley Council of Governments is
a start but is politically weak. What is the 112050 Committee" cited
in prior-year goals? Is it a facade for regional cooperation or does
it have political powers?
Goal 3 - Strengthen efficiency and economy with performance audits .
ARE THE CITIZENS OF ASHLAND GETTING THEIR MONEY' S WORTH
FROM CITY GOVERNMENT ? Many citizens would answer "NO" .
One purpose of Oregon 's Local Budget Law [ORS 294. 321 (5) ] is "To provide
for the control of revenues and expenditures for the promotion of
efficiency and economy in the expenditure of public funds" . To streng-
then efficiency and economy in Ashland, independent performance audits
should be made. To be effective in disclosing management deficiencies,
program abuses , and similar matters , performance audits must be con-
trolled by the Council . The City Administrator and department heads
should not be in positions to influence the appointment of performance
auditors, the scope of audit work, nor the reporting of audit find-
ings .
Ashland 's present policy of having only a financial audit meets min-
imum requirements under Oregon ' s Municipal Audit Law; however a fin-
ancial audit does not meet the needs of the community. Performance
audits are described in the attached chapter on "Types of Government
Audits" from Government Auditing Standards - 1994 Revision by the
Comptroller General of the United States
Page 1 of 6
Goal 4 - Strengthen efficiency and economy by periodic reviews
( independent of the City Administrator) to determine if
better services at lower costs can be achieved through
"contracting out" or through "privatization" .
THE OBJECTIVE OF CONTRACTING OUT OR PRIVATIZATION
IS TO GET MORE BANG FOR CITIZEN BUCKS.
There is a plethora of published literature on the subjects of "con-
tracting out" and "privatization" . No attempt is made to summarize
that data herein.
Goal 5 - Correct structural defects in financial governance of
Ashland. Root causes of the Orange County bankruptcy
were in structural defects in financial management.
While Ashland does not seem to have exposure to invest-
ment losses "a la" Orange County, our City has structural
weakenesses in financial management that have the poten-
tial for exposing taxpayers to losses from other causes .
ACT NOW! DON'T WAIT FOR A CATASTROPHE TO HAPPEN!
The bankruptcy of Orange County, California has lessons for all mun-
icipal corporations. Ashland ' s money in an investment pool for Oregon
municipal corporations appears to be safe. Nevertheless, organizational
shortcomings that were root causes of the Orange County debacle appear
to also be mirrored in Ashland . These are:
(a) A governing body that is unversed in financial controls and
which is also lax in monitoring financial matters.
(b) A governing body that has abdicated some political powers
to an administrative official .
(c) An administrator who is in a position to influence the writing of
laws and rules that govern his operations .
Failures to correct structural weaknesses in financial administration
can lead to abuses of public monies in many ways--not just in the
handling of investments . If the City waits until it has a problem,
that will be too late.
Goal 6 - Improve financial controls and financial reporting of the
City through the re-establishment of an independent audit
committee that has strong support from the Council .
The main purposes of an audit committee for a municipal corporation
should be to assist the governing body in fulfilling financial oversight
responsibilities and to protect the public interest . An article from
the January 1995 issue of the Lithiagraph is attached to further
explain my views on audit committees .
Page 2 of 6
Goal 7 - Improve financial communications with the public with
more complete and more timely financial reports.
"Public office is a public trust. " (Senator Charles Sumner -1872)
To fulfill that public trust, officials must provide the electorate
with full , complete, and timely financial reports.
The over-riding objective of financial communications is to provide
the citizens, their elected representatives on the Council, investors,
and other outside parties with information that is useful for
decision-making purposes. To improve financial communications in
Ashland, suggestions are presented below:
(a ) Publish reports annually that include financial statements with
a CPA' s certificate. Publication should be within 60 days of
the end of the fiscal year. Such reports need not be costly.
(b) Discontinue accounting practices such as the central service
charges, charges in lieu of franchise taxes, and other practices
which obfuscate rather than clarify financial information.
(c) Publish complete data on annual compensation of all key City
officials (including the hospital and parks and recreation) .
Compensation includes base salary, pension contributions, bonuses
( if any) , insurance benefits, value of auto provided (where
applicable) , amounts paid for travel and so-called education,
plus any other fringe benefits . The public 's right to know
outweighs considerations of privacy of the individuals .
Providing complete and timely financial reports to the public also
helps the City in meeting one purpose in Oregon' s Local Budget Law
[ORS 294. 321 (6) ] , which is "To enable the pubic, taxpayers, and
investors to be apprised of the financial policies and administration
of the municipal corporation in which they are interested. "
Goal 8 - Integrate short-term goals more effectively with long-
term objectives of the community.
More work is needed on getting community agreement on long-term
objectives . The Friends of Ashland vision project is one current
effort to reach agreement on such objectives. The Council should
actively cooperate with the Friends of Ashland on its project. A
more immediate objective should be to integrate the City's capital
improvements more effectively with annual operating budgets . The
CIP should be updated annually and the capital improvements for the
first year in each update should tie in directly with the related
annual operating budget.
Page 3 of 6
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809 HillvieW Ashland OR 97520
503 482 8570
January 15, 1994
To: Mayor Kathy Golden and City Council,
Subject: Goal for Ashland.
REDUCE USE, DISTRIBUTION AND MANUFACTURE OF ILLEGAL
SUBSTANCES IN ASHLAND'S AREA OF INFLUENCE.
Supporting actions to be considered include:
a. Insure adequate funding to the Police Department
for enforcement and the DARE program in schools.
(DARE is presented to young students by specially
trained Police officers. )
b. Require new employees and officials to pass a drug
test and agree to random testing as they do at the White House.
(This procedure is a strong incentive to stay clean
while reducing errors, accidents and health problems
by public workers who can set a positive example. )
c. Pass a resolution supporting the Vernonia School
District in ACTON V. VERNONIA before the U.S. Supreme Court
scheduled for March.
(Vernonia, because of their substance abuse
situation, asked those students volunteering for
interscholastic athletics to pass a drug test and
agree to a random test on call) .
d. Inform residents of the drug situation through
appropriate means and encourage them to report unusual acts
observed.
(To increase citizen awareness of the high level of
use of drugs and alcohol by those growing, the pregnant
-19% in Jackson Cy, self reported - and the subsequent
public cost. )
7�i21i- j"—4re, �
Lyman S. Faulkner
482 8570
COMMUNITY GOAL SETTING -- SOME RECOMMENDATIONS FOR THE COUNCIL
MEETING OF JANUARY 17, 1995
A COMMENT. ' The request for citizen participation printed
in the Tidings is entitled "Community Goal Setting, " however in
the text they are referred to as Council 's Annual Goals. To my
way of thinking the proper term is "Community Goals. " If the
Council and the city staff really want citizen participation,
the goals should be by the community and for the community, and
should be so termed.
GOAL SETTING Asking by public notice is a good
improvement, but the notice time was too short. At least 30
days should have been given (and repeated in the paper at 15
days before the meeting).
From a review of previous year 's goals it is
apparent that there is a need to have long and short term goals.
Some goals set in previous years require several years to
complete. For example, the Waste Water Treatment Plant.
GOAL REPLACEMENT. The one which says the "Council
agrees to become more proactive in responding to the
misinformation. . . " Let us work harder at having community
information which starts out clear and complete. Not
obfuscated, guarded or incomplete. When the dissemination of
information to the community starts on the right basis, the
Council will be less likely to have to be "proactive in
responding. '!
COMMUNICATIONS. I recommend that the Council take very
seriously the need to examine and improve all aspects of
communication with the community: Attitude surveys, an Ad Hoc
communications committee, and clearly stated COMMUNITY GOALS,
not "Council goals" or "staff goals. "
The last time I looked we were all in the
same life boat, navigating, paddling, and bailing together.
Carl Oates
r - ----------------- -- -----I
COMMUNITY GOAL SETTING
The Ashland City Council will hold an open public forum on Tuesday, January 17,
beginning at 6:30 p.m. to receive suggestions from the public on priorities for City
spending and other community concerns prior to the Council's Annual Goal Setting I
Session to be held on January 20 and 22, 1995. The public forum will be held in the
1 Council Chambers located at 1175 E. Main Street in the Civic Center building.
I I
1 For those of you unable to attend the forum, you may use the form below to state your
top 3 goals or concerns for the City of Ashland: Please mail it to City Hall, 20 East
Main Street, or drop it by any�City/facility, prior to Tuesday January 17 I
'',,, // �- X77 T)/r�A�nb�2 U✓ TP I/IIC I
1 1.VVAl'�ol " I
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1 / i ov♦sp I
Optional: ` I-
Nante �;\�?h krA Phone Y O Z J � ��g100�.' I
J
Address D�>y ��/�( 919
-------------------------- ------
COMMUNITY GOAL SETTING
1
I The Ashland City Council will hold an open public forum on Tuesday, January 17,
beginning at 6:30 p.m. to receive suggestions from the public on priorities for City
spending and other community concerns prior to the Council's Annual Goal Setting
Session to be held on January 20 and 22, 1995. The public forum will be held in the
1 Council Chambers located at 1175 E. Main Street in the Civic Center building. ;
I
For those of you unable to attend the forum, you may use the form below to state your
top 3 goals or concerns for the City of Ashland. Please mail it to City Hall, 20 East
1 Main Street, or drop it by any City facility, prior to Tuesday, January 17.
1 I
1' Elm, 1
- I
2• 1
3. T - r i nt����-aS_ YEVLV1 1f�Iq ------;•{0� sN<<i`
I p
O tional: 1
Name LU Phone
Address -
-----------------------------------------J
,
COMMUNITY GOAL SETTING
The Ashland City Council will hold an open public forum on Tuesday, January 17,
beginning at 6:30 p.m. to receive suggestions from the public on priorities for
City spending and other community concerns prior to the Council's Annual Goal
Setting Session to be held on January 20 and 22, 1995. The public forum will be
held in the Council Chambers located at 1175 E. Main Street in the Civic Center
building.
For those of you unable to attend the forum, you may use the form below to state
your top 3 goals or concerns for the City of Ashland. Please mail it to City Hall,
20 East Main Street, or drop it by any City f cility, prior to Tue da , January 17.
e� n Ot Q17
Opt ional: d 1� S �l, °1�F ��
Name
Address n
Phone
1 - 17-95
The Mayor & City Council
City of Ashland
20 East Main Street
Ashland OR 97520
Re: A model of the City
I would like, to add my support to the idea of creating a scale model of the
City.
Complex. planning issues can often be better understood via scale models
as opposed to long reports and two dimensional maps.. Since residents are
taking a keen interest in the development of the City, and since
participation is being sought from the neighborhoods for their direct
inputs, it seems as though a model would be most useful.
However, models are expensive. Perhaps one could be built as part of a
graduate student's PhD project. Perhaps a joint student project at SOSC
and a university in the Portland area could collaborate. A student grant
may be available for some of the costs. Costs could be somewhat
contained by building blocks to represent buildings without having to
detail each one etc. In short, a budget could be crewed.
I would appreciate it if a City Council member would look into the
possibilities. Ken Hagen is an architect and has a keen interest in this sort
of thing. He is a logical candidate to look into this. Please consider the
possibilities. Many City departments could benefit.
Sincer y
di
/ '
Pau wic
443 traane
Asly and, 0
• 4•+y.. '{ ��' .,•' ----.-------------
-- rte•------==----== ------ ... .
COMMUNITY GOAL SETTING
— U
The Ashland City Council will hold,.an,open public forum on Tuesday, January i7,
jbeginning at 6:30 p.m. to receive sggestions from the public on priorities for City 1
spending and other community concerns prior to the Council's Annual Goal Setting 1 I
Session to be held on January 20 and 22, 1995. The public forum will be held in the
Council Chambers located at 1175 E. Main Streetin the Civic Center building. ;
1 use the-form below to.state your 1
For those of you unable to attend the forum,y ou may
' . top 3.goals or concerns for the City of Ashland: Please mail it to City Hall, 20 East
Main Street, or drop it by any City facility,.prior to Tuesday January 17. 1
2 5_ SaD Ul �l i
1lC . U
3
J ;Optional:
11P L1 B PkY-Y) n'Phone 2 .°gEOOy 1
MI 1
Name'.
e db. —''
n
— 1
rte'----------- — I, SETTING '
' COMMUNITY GOA I
1
1 pub
forum on Tuesday,January 17,
I The Ashland City Council will hold an o& P from the public on priorities for City ,
beginning at 6:30 p.m. to receive sugg riot to the Council's Annual Goal Setting
1 spending and other community concerns p
1
Session to be held on January 20 and 22, 1995. The public forum will be held in the '
I
1 Council Chambers.located at 1175 E. Main Street in the Civic Center building.
1 For those of you unable to attend
forum,you may use the form below to:state your 1
top 3 goals or concerns for the City of Ashland: Please mail it to City Hall, 20 East
Main Street or drop it by any City facility,,prior to Tuesda January 17. 1
I
, 1
2. MCI
1 . 3.
1 .
I
1 Optional: °REGO�,,•' 1
1 Phone
,x 1 Name
1` . 1
1 Address 1
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To the Ashland City Council:
20 East Main St., Ashland
Your Number One Priority should be to
find funds immediately and proceed to
implement a fuel reduction program and
other safety. precautions to protect our city
from wild fire.
_------
Q
f l
� I
i �
809 Hillview Ashland OR 97520
503 482 8570
January 15, 1994
To: Mayor Kathy Golden and City Council,
Subject: Goal for Ashland.
REDUCE USE, DISTRIBUTION AND MANUFACTURE OF ILLEGAL
SUBSTANCES IN ASHLAND"S AREA OF INFLUENCE.
Supporting actions to be considered include:
a. Insure adequate funding to the Police Department
for enforcement and the DARE program in schools.
(DARE is presented to young students by specially
trained Police officers. )
b. Require new employees and officials to pass a drug
test and agree to random testing as they do at the White House.
(This procedure is a strong incentive to stay clean
while reducing errors, accidents and health problems
by public workers who can set a positive example. )
c. Pass a resolution supporting the Vernonia School
District in ACTON v. VERNONIA before the U.S. Supreme Court
scheduled for March.
(Vernonia, because of their substance abuse
situation, asked those students volunteering for
interscholastic athletics to pass a drug test and
agree to a random test on call) .
d. Inform residents of the drug situation through
appropriate means and encourage them to report unusual acts
observed.
(To increase citizen awareness of the high level of
use of drugs and alcohol by .those growing, the pregnant
-19% in Jackson Cy, self reported - and the subsequent
public cost. )
Lyman S. Faulkner
J,
482 8570
1 �
4 �
l6:
I might not be able to attend tonights goal setting meeting so I would
like to make a few comments on priorities for the City from a Downtown
Businessman's point of view. My name is David Bobb and I have owned The
American Indian Art Gallery for five years now and I would like to start by
saying Ashland is a wonderful city to own a business in. Our Downtown
Business's employ many of your neighbors, relatives and friends and we try to
provide goods and services you can use and need because local shoppers are
an important part of our business. Your local business's help to keep your
taxes, water, sewer and electrical rates from being even higher than they are
already. We are the ones you come to when you need a donation for your
club or organization and we volunteer our time for lots of City projects and
celebrations. I was personally happy to help co-found our Festival;of Light
several years ago. Local Business is extremely important to me so that I can
keep my doors open 12 months a year and not have to lay off my employees.
There are several things that discourage local shopping in Ashland.
Number one on the list is convenient parking. People are spoiled today.
They want to park right in front of a business, get out of their car, do their
shopping and get back in their car and go on to their next destination. The
acres of parking around Malls are a testament to this fact. We certainly don't
have the space or the desire for acres of blacktop in Ashland but we do need
to provide more convenient parking if we want local Rogue Valley residents
to visit our City on a regular basis. A concept that was given a quick look at
in the past was a three story parking garage in the public and private parking
lots behind the Mark Anthony and the Theater. This facility could be dug
into the ground and the third story would be at street level so nobodies view
would be impacted. This would provide 400 new parking spaces to
compliment the 200 that are already there and could not only pay for itself but
net the City income by charging a modest parking fee. This concept could
take care of our parking needs far into the future and free up a lot of street
parking spaces for short term convenient parking in front of our Restaurants
and Shops.
Another issue we are confronted with on a daily basis is Public
Restrooms Downtown. I understand they are a part of our Master Plan. We
need them badly. We are the ones who are impacted the most by our street
people. Graffiti, broken windows, shoplifting, panhandling and obscene
behavior are a problem for us all and we need to give the Police Department
the tools and the support to deal with these problems.
Thankyou very much for your time and consideration.
David Bobb
J
Frances Petsche :JAN A 71995
999 Morton St.,
Ashland OR 97Y,J)UU3kZ2L!3i
January 14th, 1995
Ashland City Council
20 East Main St.
Ashland OR 97520
Dear Council Members:
We who live close to the forest interface were very relieved when there was talk
of cleaning up the forest. For three summers we have had to look at all the dead material on
the ground and in the trees with dread and hope that no fire started.
Last summer an arsonist did start 3 fires which luckily were extinguished. We
may not always be so lucky so I request that you reinstate the forest interface cleanup in your
budget. As wet as the forest now is, time will come when all is dry again.
Please do.not procrastinate until it is too late.
Sincerely yours,
� � -12�
791 Faith Avenue
Ashland , OR 97520
10 January, 1995
Ashland City Council
20 East Main St.
Ashland, OR 97520
Dear City Council ,
Regarding priorities for city spending, I am reminded
of the fable describing a group of monkeys, shivering on a
limb while the winter rains soak them. Unanimously, they vow
to build themselves a house when the spring comes and the
sun returns. However, when the sun is shining, they promptly
forget all about their vow, preferring to play and enjoy the
good weather, until the rains come again and they again are
miserably without shelter.
Our situation in Ashland may be a version of the fable,
if we fail to make wildfire precautions and fuel reduction a
priority. Our present rains greatly reduce the danger, but
the parching heat of the summer places us again in .extreme
danger.
Let' s not put off til tomorrow what we can do today.
Sincerely,
U
Liz esecky V
Jim Hibbert
263 Oak St .
Ashland , OR. 97520
482 - 9525 January 16 , 1995
Mayor Golden and City Councillors : Ref: 1995 Goals
Please consider these 4 itmes for your 1995 Goal Setting , Jan. /
20 & 22/ 1995.
1 . Begin reduction of fuel in forest interface now by: a) using
existing 1994-95 contingency funds to begin immediatly clearing
existing fuel build up . b) Reguest Planning, Fire Dept . and
City Attorney to tighten regulations and require clean up on
private vacant lands. c) Place emphasis on this in the 1995-
96 Budget.
2. Increase police patrols downtown to reduce the impact of "bums"
being discourtious and selling of jewerly and drugs. This is
now a major problem and will effect city revenue (taxes) if not
delt with early this spring.
3. Be cautious in making a final decission on the wastewater treat-
ment. plant required by E . P. A . /D. E.Q . It shoul be better to
absorbe fines than expend $30 million. Also more study is
needed and alternatives ( T . I .D. trade in summer) ex0lored.
4. In the 1995-96 Budget eliminate or identify specific uses for
the "Unapproprieted Funds" and reduce "Contingency Funds" to
no more than 2% (or the average used over the last 10 years)
of the new Budget.
Please take these items seriously in .your deliberations .
Sincerely
im H' bert