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Home My WebLink About2012-002 CONT AMND #3 - Hardey Engineering JAN 5 2012 ENGINEERING SERVICES CONTRACT AMENDMENT NO. 3 ` Engineering services contract made on the date specified below in Recital A between the City and Engineer as follows: Recitals: A. The following information applies to this contract: CITY: CITY OF ASHLAND ENGINEER: Hardey Engineering &Assoc., City Hall Inc. 20 E. Main St. Address: PO Box 1625 Ashland, Oregon 97520 Medford, OR 97501 541 488-5347 FAX: 541 488-6006 Telephone: Fax: Date of this agreement: June 13, 2011 B: RFP Date: Proposal Date: September 2, 2008 12.3 City Contracting Officer: Michael R. Faught, Director of Public Works 12.4. Project: Ashland Creek Trunk Sewer Rehabilitation Project#2007-06 116.1. Engineer's Representative: James E. Higday, President 18.3. Original Contract Amount: $33,750.00 118.4. Previous Contract Ammendments: $9,368.00 B. AMENDMENT NO. 2 1. Modification to Services to be provided" Add services per attached proposal and cost estimate dated Nov. 21, 2011 and made a part of this amendment. 2. Modification to "Compensation A. Add cost of extra work= $4000.00 B. Adjusted total contract amount= $47,118.00 (39.6% increase) CONSULTANT CITY BY BY ¢ Q City Department ad Fed. ID # q3//-3 -7 z DATE: \Itflk \Z Coding: (for City use only) 07-16 Harday Contract Amend 3.doc ENOINEER.INr3 CA IIITE�RITV HARDEY ENGINEERING & ASS ❑CIATES, INC :�_AA; .3 .,�: . .� kl •'.: °J'�'fi9Y,>' ti;� -6 .� .t9 . . _ w ;'z. ea-up rl) . November 21,2011 James Olson,Engineering Service Manager City of Ashland 20 East Main Street Ashland,OR 97520 Subject:ASHLAND CREEK SEWER EXTRA WORK(Physical and Environmental Constraints Review Permit) PROPOSED SCOPE OF WORK:We at Hardey Engineering would like to thank you for the opportunity to submit this Proposal for Services.The scope of work as we see it at this time Is to Civil Engineering services forthe above mentioned project.The work Is more specifically as follows. Item 1- Physical and Environmental Constraints Review Permit .Provide exhibit maps as requested by Landscape Architect. Provide Engineering data and consulting as needed. Coordinate with City of Ashland and Landscape Architect as needed. Hem 2—Water Resources Permit Coordinate with Landscape Architect and provide engineering data as required. Provide mapping and layouts services. The above mentioned work will be performed on a not to exceed basis,estimated to be 54"000 In accordance with our current billing rates and Standard Contract Provisions which are normally associated with a project of this nature and does not include any fees for permit applications,filing,etc.that may be required by government agencies as part of the approval of the construction process. If we anticipate our fees to exceed the estimate,we will notify you with an explanation as to why the excess is anticipated. We will not exceed the budgeted amount without your prior approval. If this proposal meets with your approval,please have an authorized representative or owner sign,date and return one copy to this office. By signing,both Hardey Engineering&Associates,and the owner will be bound to the other party to this agreement and to the partners,successors,executors,administrators and legal representatives of such other party in respect of all covenants,agreements and obligations of this agreement. We will proceed with work upon receipt of the signed Contract for Services. Thank you for the opportunity to submit this Proposal for Services. We are looking forward to the opportunity to serve you on this project If you have any questions,please do not hesitate to call. Principal in Charge ACCEPTED HARDEY ENGINEERING St ASSOCIATES,INC CITYOFASHLAND By: By: (; Authorized Signature Title: To(�re-ffuems- Title: Date November 21.2011 Date: WARRANTY OF AUMOR17ATION-The person signing this authorization,accepting this proposal,warrants he/she has authority as,or on behatf of,the❑lent Owner,Partnership,or Corporation for whom or for whose benefit Henley Engineering A Associates,Inc Would render service. Said person agrees that he/she is personalty liable for all breaches of the agreement and that in any action against him/her for breach of such warranty,a reasonable attorney's fee shall be Included in any Judgment rendered. E9htiai.NEETaw.� f E.RNE)a '' 1i 12304 aP '.::;.MN Page 1 / 1 PIN. f. I T Y O F C"01TY RECORDER ASH LAND DATE PO NUMBER 20 E MAIN ST. 7/112011 08570 ASHLAND, OR 97520 (541)488-5300 VENDOR: 001718 SHIP TO: Ashland Public Works HARDEY ENGINEERING &ASSOCIATE, INC (541) 488-5587 P O BOX 1625 51 WINBURN WAY MEDFORD, OR 97501 ASHLAND, OR 97520 FOB Point: Req.No.: Terms: Net Dept.: Req.Del.Date: Contact: Jim Olson Special Inst: Confirming? No Quanti ,, :-.Umt . '.'z; •' Description Unit Price ..: Ext.Price THIS IS A REVISED PURCHASE ORDER Provide engineering services for the 33,750.00 design of the Ashland Creek Trunk Sewer Rehabilitation Project No. 2007-16 Bid Date of agreement: 07/24/2008 Beginning date: 08/06/2008 Completion date: 06/23/2008 Processed change order 05/16/2011 3,950.00 Change Order No. 1 Processed change order 07/13/2011 5,418.00 Change Order No. 2 Approved by Council June 21, 2011 Processed change order 01/10/2012 4,000.00 Change Order No. 3 Approved by Council on 01103/2012 i SUBTOTAL 47 118.00 BILL TO:Account Payable TAX 0.00 20 EAST MAIN ST FREIGHT 0.00 541-552-2028 TOTAL 47,118.00 ASHLAND, OR 97520 Ac-- „courit Number Trojeet Number, :; N'Amount Account Number.; ProjeokNnmber ,-.Z Amount E.675.08.17.00.70420 E 200716.100 32 338.50 E 675.08.17.00.70420 3,800.00 E 675.08.37.00.70420 200.00 E 675.08.37.00.70420 E 200716.100 5,174.16 E 675.08.38.00.70420 E 200716.100 5-16-0-5--3-4 Lvl 1St, Authorized Signature VENDOR COPY CITY OF ASHLAND A request for a Purchase Order REQUISTION FORM .012 Date of Request:1/4 THIS IS A REQUEST FOR A: Required Date of Delivery/Service > [X ] Change Order(existing PO#08570) Vendor Name: Hardey Engineering&Assoc.Inc. Address: PO Box 1626 City, State, Zip Medford,OR 97501 Phone: Project Title: Ashland Creek Trunk Sewer Rehabilitation Project Number: 2007-e6 Services Only Solicitation Process: [ I Exempt [ ] 3 Wdden Quotes(copies attached) [ -]Sole Source [ ] Invitation to Bid(copies on file) [ I Less than$5000 [ I Request for proposal(copies on file) Description - Total Cost r Original Contract Cost Change Order No.1 (4/28111) _ -$. 950.0 o Change Order No.2 (6/27111) "• etc Change Order No.3(13/12)-Approved by Council on 1/3112 ssrak'.m,. . '`:casti- i$ 4.000 00 $,,, 47,118.00__-:t,;REVISEO,CONTRACT, 675.08.17.00.704200 95% 675.08.37.00.704200 5% 'Please attach the original send contract and Insurance C 'Aoeles. l .(�ruv_ �G-�� . Employee Signature: Supervisor/Dept Head Signature: NOTE: By signing t s quis6ton form, certlry the the above request meets with Ctiy of Ashland Swicitiah'on Process requirements and can be provided when necessary. C� y G:I pub-wrksXergW7-16 Ashland Creek Trunk Sewer RemnswdW_Admn\Chage order Requisition 3 wsx Updated on:1 Wl M3