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Home My WebLink About2012-004 CONT Addendum - Pathway Enterprises ADDENDUM TO CITY OF ASHLAND CONTRACT FOR JANITORIAL SERVICES FY 2011-2012 Addendum made this 16`h day of December, 2011, between the City of Ashland ("City",) and Pathway Enterprises, Inc. ("Contractor'). Recitals: A. On June 29, 2011, City and Contractor entered into a "City of Ashland Contract for Janitorial Services FY 2011-2012" (further referred to in this addendum as "the agreement"). B. The parties desire to amend the agreement to modify the scope of services to add the maintenance of the Parks and Recreation Oak Knoll Pro-Shop Restrooms and to increase the compensation to be paid to Contractor for those services. City and Contractor agree to amend the agreement in the following manner: 1. The scope of services is modified to add the maintenance of the Oak Knoll Pro-Shop Restrooms for an annual cost of$3,265.87 ($272.16/Month) as attached in Exhibit A. 2. .Except as modified above the terms,of the agreement shall remain in full force and effect. CONTRACTOR:: CITY OFrn- Department BY'� Head Its can' A-6 sc,1 JCIO 1 11R Date DATE 1I3ILQIL Purchase Order# Acct. No.: (For City purposes only) 1-CITY OF ASHLAND,ADDENDUM TO CONTRACT FOR JANITORIAL SERVICES FY 2011-2012 Iq SUMMARY OF ANNUAL COSTS Oregon Department of Administrative Services 07302007 Project Costing Worksheet The summary sheet is linked to the other sheets in this workbook.Any area shaded in light green is either a formula or linked to another work sheet.The only manual input to this sheet will be to input the ORF name.The costs are to be divided into five categories:Raw Materials, Labor,Overhead, Delivery and Reserve Costs. Raw materials consist of supplies,small equipment&tools,and large or special equipment.Each category is detailed on the following sheets.Labor costs is direct labor used to produce or service the contract.Overhead costs is a line item charge which is computed on the overhead sheet.Transportation or delivery and reserve computations are also completed on the following sheets.All these costs will vary depending upon your organization and the specifications for the project.Each sheet will have an example calculation and further instructions for completion. ORF Name !Pathway Enterprises Inc.' --- Project Ci of Ashland Parks and Rec Oak Knoll Pro Shop Restrooms Executive Director Signature: Raw Materials Per Time Use-Supplies (from supplies worksheet) $ 182.55 Equipment,Tools&Subcontracting (from small equipment worksheet) 1 $ 24.00 Subtotal 11 $ 206.55 Labor Direct Labor (from labor daily worksheet) $ - 2,016.45 Overhead See Overhead Worksheet $ 555.20 Delivery Transportation (from Trans&Reserve worksheet) $ . 291.72 Total Before Margin $ `3,069.92 Reserve Margin Held in Reserve _ (from Trans&Reserve worksheet) $ 195.95' Total Bid Yearly 1 $ . , 3,265.87 Monthlyl $ 272.16. DAS Form#12 J Revision 10-03 Page 1 Summary Sheet X+ X b Y � {{--3`f R. " ewri t e 7 .. i !4 I t I ,, ati8bt� :ft YCflL' . F prl x t ' �,'��4�s�e'�a��[3�hes��Ytest's11u��,'►��A .f a r. b��` #tr [raf erm 'Ya aeca �e: 73 �"VE 009- QTY RECO DER Page 1 / 1 Ashland Park Commission -' DATE ;.,<< PO NUMBER 7/21/2011 00051 20 E MAIN ST. ASHLAND, OR 97520 (541)488-5300 VENDOR: 003566 SHIP TO: PATHWAY ENTERPRISES INC 655 WASHINGTON STREET ASHLAND, OR 97520 FOB Point: Req.No.: Terms: net Dept.: Req.Del.Date: contact: Rachel Dials Special Inst: Confirming? NO 'description - UnitPrice .' Ext.Price. THIS IS A REVISED PURCHASE ORDER Janitorial Services FY 2012 29,275.07 Contract for Goods and Services Beginning date: July 1, 2011 Completion date: June 30, 2012 Insurance required/On file Approved by City Council July 19, 2011 6.00 Mos Processed change order 01/09/2012 272.16 1,632.96 Contract Amendment- 12/16/2011 The scope of services is modified to add the maintenance of the Oak Knoll Pro-Shop Restrooms for an annual cost of$3,265.87 ($272.16/Month) SUBTOTAL 3090803 BILL TO: TAX 0.00 FREIGHT 0.00 TOTAL 30,908.03 _ _ Account Number 'Project Numb .';Project Number Amount. - Account Number Project Number + ,Amount E 211.12.02.06.60416 30 908.03 L'& c�At ij Authorized Signature VENDORCOPY FORM #10 CITY OF CONTRACT AMENDMENT APPROVAL REQUEST FORM ASHLAND Request for a Change Order Name of Supplier/Contractor/Consultant Total amounCof this + .. �tJa � � contract amendment Purchase Order Number: �°`gym ke, � / Title/De ription: c ?6 '� i=. contract amendment Cont`ract-Amendlrnent Original contract amount ) $ '9 7 100 %of original contract Total amount of previous contract am n efit� ( °� �6 7F T%of original contract Amount of this contract amendment %of original contract TOTAL AMOUNT OF CONTRACT $ 9 D�, 03 e'�O S, S%of original contract In accordance with OAR 137-047-0800:1)The amendment is within the scope of procurement as described in the solicitation documents,Sole Source notice orapproval of Special Procurement 2)The amendment is necessary to comply with a change in law that affects performance of the contract 3)The amendment results from renegotiation of the terms and conditions,including the contract price,of a contract and the amendment is advantageous to the City of Ashland,subject to all of the following conditions:a)goods and services to be provided under the amended contract are the same as the goads and services to be provided under the unamended contract;b)The City determines that,with all things considered,the amended contract is at least as favorable to the City as the unamended contract;c)The amended contract does not have a total term greater than allowed in the solicitation document, contract or approval of a Special Procurement An amendment is not within the scope of the procurement if the City determines that if it had described the changes to be made by the amendment in the procurement documents,it would likely have increased competition or affected award of contract. Contract amendment is within the scope of procurement: YES '� NO` (If"NO",Council approval is required) Sourcing Method: SMALL PROCUREMENT•Less than$5,000 INVITATION TO BID or COOPERATIVE PROCUREMEN r ❑Total amount of contract and cumulative REQUEST FOR PROPOSAL EXEMPTION PURSUANT TO AMC 2.50 amendments<_$6,000. YES 1 NO ❑ Total amount of cumulative amendments otal amount of original contract and cumulative ❑ If'NO",amount exceeding authority requires s 25%of original contract amount or$250,000 amendments<_ $t 00K for Goods&Services, Council approval.Attach copy of Council whichever is less.YES 1 NO s$75K for Personal Services,<$50K for Attorney Communication. ❑ If"NO",amount exceeding authority requires Fees. YES I NO ❑ Exempt—Reason: Council approval.Attach copy of Council ❑ If"NO",amount exceeding authority requires Communication. Council approval.Attach copy of Council ❑ Exempt—Reason: Communication. ❑ Exempt—Reason: INTERMEDIATE PROCUREMENT SOLESOURCE EMERGENCYPROCUREMENT Goods&Services•$5.000 to$100,000 ❑ Total amount of cumulative amendments ❑ Written Findings:Document the nature of the Personal Services •$5,000 to$75.000 s 25%of original contract amount or$250,000 emergency,including necessity and circumstances ❑ Total amount of cumulative amendments whichever is less.YES 1 NO requiring the contract amendment 5 25%of original contract amount.YES 1 NO ❑ If"NO",amount exceeding authority requires ❑ Obtain direction and written approval from City ❑ If'NO',amount exceeding authority requires Council approval.Attach copy of Council Administrator Council approval.Attach copy of Council Communication. ❑ If applicable,attach copy of Council Communication. ❑ Exempt—Reason: Communication ❑ Exempt—Reason: ❑ Exempt—Reason: SPECIAL PROCUREMENT INTERGOVERNMENTAL AGREEMENT ❑Total amount of original contract and cumulative amendments are ❑Original contract approved by City Council. YES 1 NO within the amount and terms initially approved by Council as a Special Provide date approved by City Council: (Date) Procurement. YES 1 NO If"NO',Council approval is required.Attach copy of Council Communication. ❑ If'NO',amount exceeding authority requires Council approval. ❑ Contract amendment approved and signed by City Administrator. Attach copy of Council Communication. _ Project Number • Account Num er2LL•L2•- uogIG ccountNumber2(1_•IL-02•aa•LPSL`]_LQ *Expenditure must be cha g o e appropn to accou numbers for fha ma Is tar°OPrt the��y expenditures accurately. Attach extra pages if needed. Employee Signatu Department Head Signature: t l Funds appropriated for current fiscal year: YES / NO Finance Director Date Comments: Form#10-Contract Amendment Approval Request Form, Request for a Change Order, Page 1 of 1, 12/20/2011