HomeMy WebLinkAbout1995-0207 Council Mtg PACKET m n : Any citizen attending Council meetings may speak on any item on the agenda, unless it is the
subject of a public hearing which has been closed. if you wish to speak, please fill out the Speaker
Request form located near the entrance to the Council Chambers. The Chair will recognize you and
Inform you as to the amount of time allotted to you. The time granted will be dependent to some extent
on the nature of the item under discussion, the number of people who wish to be heard, and the length of
the agenda.
AGENDA FOR THE REGULAR MEETING
ASHLAND CITY COUNCIL
February 7, 1995
I. PLEDGE OF ALLEGIANCE: 7:00 p.m., Civic Center Council Chambers
II. ROLL CALL
III. APPROVAL OF MINUTFS:Regular meeting of January 17, 1995 and Special meeting of January
25, 1995.
IV. SPECIAL PRESENTATIONS & AWARDS
1. Presentation of "Building Official of the Year" award to Mike Broomfield (award presented
by Dave Bassett, Medford Building Official, on behalf of Oregon Building Officials'
Association).
( . ' Mayor's proclamation recognizing February 14, 1995 as the 75th anniversary of the League
of Women Voters.
V. CONSENT AGENDA:
1. Minutes of Boards, Commissions and Committees.
2. Monthly departmental reports.
3. City Administrator's Monthly Report - January, 1995.
4. Timetable for upcoming vacancies on City Boards, Commissions, and Committees for 1995-
96.
5. Confirmation of Mayor's appointment of Robert L. Asher to Forest Lands Commission for a
term expiring April 30, 1997.
Authorization for Mayor and Recorder to sign deed with Oregon State Transportation
Division for right-of-way for Hwy. 66/Crowson Road realignment.
7. Set public hearing for February 21 on request by Youthworks for utilization of 1/2 acre of
land at southwest corner of Garfield and East Main Street.
8. Memorandum from Finance Director regarding proposed public hearing for February 21 on
sewer rates.
VI. PUBLIC HEARINGS:
1. Proposed modification of Section 18.20 of the Land Use Ordinance relating to front yard
setbacks dealing with reductions allowing for porches.
VII, PUBLIC FORUM: Business from the audience not included on the agenda (limited to 3 minutes per
speaker and 15 minutes total).
I
VIII. UNFINISHED BUSINESS:
1. Council liaison appointments for 1995. }
2. Clarification of representation by Friends of Ashland concerning contributions by the City of
$2500 for "Vision Planning" symposium.
3. Decision on process for selection of preferred alternative for Sewage Treatment Plant
upgrade and appointment of Ad Hoc Committee.
Second reading by title only of "An ordinance of the City of Ashland updating code
provisions regarding City Cemeteries by replacing Chapter 2.64 of the Ashland Municipal
Code."
Second reading by title only of "An ordinance vacating a portion of Clark Avenue within
Sam's Court, a planned community".
Reading by title only of "A resolution dedicating property as an alley to connect with
Chautaugua Walk".
Reading of "A resolution setting a public hearing for assessments to be charged against lots
within the North Mountain Sanitary Sewer District for sanitary sewers in the area of North
mountain Avenue north of Bear Creek" (Hearing date: March 7, 1995).
IX. NEW AND MISCELLANEOUS BUSINESS:
1. Request by Councillor Hagen of proposed letter to State Highway Division regarding left-
turn lane project at North Main and Maple Streets.
2. Request by Councillor Winthrop that Council clarify intent of his motion made at the January
17 meeting regarding the Clinton/Ann Streets LID.
X IN ANC RESOLUTIONS & ONTRACTS:
Oh 1. Authorization for Mayor and Recorder to sign agreement with Jackson County for extension i
of Bear Creek Greenway.
Authorization for City Administrator to sign agreement with Oregon Department of
N Transportation for fund exchange in connection with East Main widening project.
Proposed agreement with property owner adjacent to Ashland Municipal Airport regarding
relocation of easement.
XI. OTHER BUSINESS FROM COUNCIL MEMBERS
X11. ADJOURNMENT
MINUTES FOR THE REGULAR MEETING
ASHLAND CITY COUNCIL
January 17, 1995
CALLED TO ORDER
Meeting was called to order at 6:35 p.m. in the Civic Center Council Chambers by
Council President Susan Reid.
ROLL CALL
Councillors Laws, Reid, Hauck, Hagen were present. Councillors Winthrop and
Thompson arrived at 6:40 p.m.. Mayor Golden arrived at 6:50 p.m.
APPROVAL OF MINUTES
The Minutes of the Regular meeting of January 3, 1995 were accepted as corrected:
under New and Miscellaneous Business, item #3 Authorization for Mayor and City
Recorder to sign boundary line agreement with Oregon Shakespeare Festival for project
adjacent to Chautauqua Walk had been deleted from minutes during copying and under
Ordinances, Resolutions and Contracts, 1. Second reading by title only of "An
ordinance amending Section 3.08.080(e) of the Ashland Municipal Code to meet
requirements of Federal Tax Code for employee contributions to retirement. " Correct
motion to read Councillors Hauck/Laws m/s adoption of Ordinance 2748.
SPECIAL PRESENTATIONS & AWARDS
1. 21-years Retirement and Service Certificate to William MacDowell, Electric
Department.
COMMUNITY GOALS FORUM
The following people offered their community goals to the Council:
1. Bill Robertson, Forest Lands Commission Chairperson, implementation of Forest
Management Plan.
2. Robert Spira, 392 Taft, enforcement of noise abatement ordinance, no-smoking
ordinance for businesses and all restaurants in city, stronger air pollution
standards, anti-smoking ordinance for adolescents, drug testing for City
employees.
3. Madelyn Hill, continue neighborhood plan meetings.
4. Sirada, Helman Street, sidewalks and sidewalk improvements not consistent in
neighborhoods.
5. Rick Vezie, adhoc space needs subcommittee recommendations implemented,
improve governmental accountability.
6. Pete Seda, Forest Commission, implementation of Forest Management Plan.
7. John Daggett, ASD Superintendent, continue cooperative efforts with School
District regarding facilities, equipment, staffing.
8. John Nicholson, more participatory government, regional solutions for issues,
performance audits, periodic reviews of services and costs of services, correct
(r.1-17-95.min)pg. l
structural defects in financial management structure, establish independent audit
committee, more complete and more timely financial reports, integrate short term
goals with long term City goals.
9. Don Rist, encourage wildfire protection, consider preparing Council packet 2
weeks prior to meeting.
10. Bob Taber, transportation problems, shuttle system throughout City, educate and
provide incentives to promote alternative transportation programs, construction of
3-Dimensional model of City.
11. Lyman Faulkner, prohibit use and manufacture of illegal substances, implement
drug testing of employees, support Veronia School District appeal of random drug
testing for student athletes, inform residents of drug activity and encourage them
to report such activities.
12. Debbie Miller, increase communication and planning for implementation of overall
city plan:
13. Joanne Houghton, work with Ashland School District to secure new site for
Ashland Middle School.
14. Carl Oates, City newsletter expanded, community goal setting be same as council
goal setting.
15. Susan Hunt, deal with wastewater issue, transportation plans.
16. Jack Blackburn, restructure Council to full-time, salaried Council and Mayor.
17. Cate Hartzell, watershed analysis, address global situation of water supply, study
compensation for Council and examine criteria for compensation, implement user-
friendly communication tools.
18. Ron Roth, full-time temporary staff position to study wastewater issue, study of
TID contract negotiation, environmental commission established similar to
Planning Commission.
19. John Fields, communication improved regionally.
20. Joe Eckhart, detailed procedure for citizen input to Council, citizen polling at
community meetings, revisit citizen rights and appeals process, review Municipal
Code regarding City Administrator's policy-making duties, performance audit
implemented and reactivate Audit Committee.
21. Steve Groveman, Youthworks, create a place and a way to use creativity and
energy of young people.
Mayor Golden read goals submitted in writing to Council from community. Councillor
Laws read goals submitted in writing by Peter Finkle.
Councillor Winthrop suggested meeting with public after Council Goal Setting session.
CONSENT AGENDA
1. Minutes of Boards, Commissions and Committees.
2. Monthly departmental reports.
3. Letter from SOREDI regarding establishment of$2 million revolving loan
fund for small business assistance.
(r.1-17-95.miW pg.2
4. Approval of liquor license applications:
a. Macaroni's Restaurant, 58 E. Main Street.
b. Oak Knoll Restaurant, 3070 Highway 66.
5. Approval of agreement for installation of hangar door at Ashland Municipal
Airport.
6. Budget calendar for 1995-96.
7. Annual Risk Management Report.
Councillor Thompson requested Item N6 be moved to New Business. Councillors
Hauck/Winthrop m/s approval of items 1{1-5 and 7. Voice vote all AYES. Motion
passed.
PUBLIC HEARINGS
1. Proposed formation of a local improvement district for the improvement of
Ann and Clinton Street with curb, gutter, paving and sidewalks.
Public Works Director Steve Hall presented information on proposed formation of LID.
Public Hearing was opened at 8:35 p.m.:
Pete Jones, 512 Ann Street, supports some improvements. Requested a review of
proposed alternatives such as oil grading vs. asphalt, asphalt without curbs and
gutters/driveways/sidewalks. Would like property owners affected to have more
alternatives and more cost information made available for those alternatives. Is concerned
that developer would only have to pay assessments for 1 out of 9 lots developed.
Paul Mace, 345 Clinton, spoke in opposition to proposed LID and the methods used for
assessment assignment. Concerned over growth and loss of open space. Assessments will
force him to develop his lot in order to pay for the assessments. Allow time for residents
to assess costs with Planning. Urged Council not to adopt LID. LID is contingent on
impact of division of lot.
Kathleen Kaehl, 345 Clinton, bought land with intention of keeping it open space.
Requested Council allow them to open further discussion with neighbors.
Councillor Reid asked if property owners knew whether assessment would be decided
based on acreage or per front footage. Hall answered that cost estimate was based on
known costs; only unknown costs are usually soil type. Current standards and council
policy is to install sidewalk on one side as a minimum. Asphalt and rock designed to type
of road and soil type using the California bearing ration. If no curbs and gutters are
installed, there are often problems with the stormwater drainage system. Total percentage
of frontage allots weight of property owner's vote. Hard to determine methodology that is
fair to everyone. Previous owner agreements filed with county should come up with title
search. There is a 5-year moratorium on pavement cuts for newly-paved streets. Benefits
are based on council policy. Normal procedure is for assessment to be proposed on
(r.1-17-95.min)pg.3
Engineer's estimate. If the bid opening determines that the assessment will be 10% over
estimate, the proposal will come before council for approval again with new estimates.
Community Development Director John McLaughlin reviewed possible future
development options with Council. Tax lot 500 could be included and would affect LID
some.
Mayor read phone message from Betty Madison, 527 Ann Street, to not delay LID
formation.
David Arthur, 394 Clinton, asked for delay in LID formation by Council so neighbors
could discuss further.
Closed Public Hearing at 9:28 p.m.
Councillor Winthrop encouraged neighbors to resolve equity issue and look at alternatives
that could be considered for improvements.
Councillor Winthrop/Hauck m/s to return first meeting in April with neighborhood plans
and have staff include lot 500 for assessment purposes. Voice vote all AYES. Motion
passed. Notice of public hearing will be.prepared after April 4 meeting for public hearing
to be scheduled in May.
PUBLIC FORUM: Business from the audience not included on the agenda (limited to 3
minutes per speaker.and 15 minutes total).
No one spoke.
UNFINISHED BUSINESS
1. Approval of revised Mutual Agreement and Order (MAO) with EQC
regarding Ashland Wastewater Treatment Plant.
Public Works Director Steve Hall reviewed revised MAO. Dates in paragraph 14 were
changed in agreement with DEQ.
Mayor Golden reviewed project history and reviewed status of MAO. She read proposed
change in wording of Paragraph 14 prepared by City Attorney Nolte.
Councillors Winthrop/Reid m/s to continue meeting after 10:00 p.m. Voice vote all
AYES. Motion passed.
Councillor Reid thinks city should mandate current measurements; thinks DEQ is more
acceptable to new and current data.
(r.1.17.95.niW pg.4
Councillor Laws does not think we should sign the agreement when we have any
intention of changing it. Source control is part of the proposal.
Councillor Laws/Thompson m/s approval of MAO with date changes agreed to in
paragraph 14. Roll call vote: Laws, Reid, Hauck, Hagen, Winthrop, Thompson
YES. Motion passed.
Councillor Hauck moved to add amendment to Paragraph 14 to allow for further testing.
Motion did not have a second. No action taken.
Councillors Winthrop/Hauck m/s to amend previous motion to approve MAO to
include a follow-up letter to DEQ reflecting areas of Council's concern. Roll call
vote: Laws, Reid, Hauck, Hagen, Winthrop, Thompson YES. Motion passed.
2. Cost estimates by Brown and Caldwell for sewage treatment plant upgrade
alternatives.
Moved to 2/7/95 meeting.
3. Council liaison appointments for 1995-96.
Moved to 2/7/95 meeting.
NEW AND MISCELLANEOUS BUSINESS
1. Presentation by Gary Miller representing SOREDI regarding goals for 1995-
96.
Gary Miller and Mary Lee Christensen, representing SOREDI, reviewed
accomplishments and goals for the organization. Merger of SOREDI and Regional
Economic District accomplished. A $ 2mil revolving loan fund for small business
development has been established. Loans are offered to start-up business within cities
having populations less than 25,000. Loans cannot be used for tourism-based business.
SOREDI has its own loan officer and disburses the loan funds. Improved coordination
with other community organizations. Responsible for business recruitment and offer
assistance to communities. Has hired an executive director and community planner.
2. Clarification of representation by Friends of Ashland concerning contributions
by the City of$2500 for "Vision Planning" symposium.
Moved to 2/7/95 meeting.
3. from Consent Agenda, Item 6. Budget calendar for 1995-96.
Moved to 2/7/95 meeting.
(0-17-95.mm)pg.5
ORDINANCES. RESOLUTIONS & CONTRACTS
1. Second reading by title only of "An ordinance of the City of Ashland updating
code provisions regarding City Cemeteries by replacing Chapter 2.64 of the
Ashland Municipal Code."
Moved to 2/7/95 meeting.
2. First reading of "An ordinance vacating a portion of Clark Avenue within
Sam's Court, a planned community".
Moved to 2/7/95 meeting.
3. Reading by title only of "A resolution dedicating property as an alley to
connect with Chataugua Walk".
Moved to 2/7/95 meeting.
4. Reading of "A resolution setting a public hearing for assessments to be
charged against lots within the North Mountain Sanitary Sewer District for
sanitary sewers in the area of North mountain Avenue north of Bear Creek".
Moved to 2/7/95 meeting.
5. Reading of "A resolution authorizing and ordering the improvement by
constructing 1410 feet of street 22 feet in width, curbs and gutters, storm
drains and sidewalk on Clinton and Ann Streets from Carol Street to Hersey
Street in Ashland, Oregon and authorizing the assessment of the cost of the
improvements against property to be benefited and providing that warrants
issued for the costs of the improvement be general obligations of the City of
Ashland".
Moved to 2/7/95 meeting.
OTHER BUSINESS FROM COUNCIL MEMBERS
ADJOURNMENT
Meeting was adjourned at 10:30 p.m.
Barbara Christensen, Recorder Catherine M. Golden, Mayor
(r.1-17-95.akW p;.6
MINUTES OF SPECIAL MEETING:
January 25, 1995
CALLED TO ORDER
Pursuant to Section 2.04.110(c) of the Ashland Municipal Code,
the special meeting was called to order in the Council Conference
Room by Mayor Golden at 9:30 a.m.
ROLL CALL
Councilors Reid, Hauck, Hagen, Winthrop were present.
ORDINANCE
1. First reading of an Ordinance vacating a portion of Clark
Avenue within Sam's Court, a planned community.
Above mentioned Ordinance originally was inadvertently misplaced
and then when included on the agenda for Council was not
completed at the last Council meeting. Consideration for
vacation of Clark Street was requested by Mr. Don Greene as he
has an escrow closing which would need to be dealt with prior to
the next Council meeting.
Councilors Reid/Hauck m/s to second reading. Roll call vote:
Reid, Hauck, Hagen, Winthrop YES. Motion passed.
ADJOURNMENT
The special meeting was adjourned at 9:40 a.m.
Barbara Christensen, Recorder Catherine M. Golden, Mayor
PROCLAMATION
WHEREAS, FEBRUARY 14, 1995, MARKS THE 75TH ANNIVERSARY OF ................
0. THE FOUNDING OF THE LEAGUE OF WOMEN VOTERS OF THE UNITED
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STATES;
zia
xfi WHEREAS, THE LEAGUE OF WOMEN VOTERS, FOUNDED IN 1920, HAS
WORKED FOR 75 YEARS TO BE A VOICE FOR CITIZENS AND A FORCE FOR
CHANGE;
gik
till.
WHEREAS; THE LEAGUE OF WOMEN VOTERS HAS PROVIDED w .
NONPARTISAN INFORMATION ON CANDIDATES AND ON ISSUES FOR
ELECTIONS, ENCOURAGED VOTER REGISTRATION AND INFORMED VOTING,
AND HELPED GENERATIONS OF VOTERS UNDERSTAND THE STRUCTURE
AND FUNCTION OF GOVERNMENT; AND
WHEREAS, THE LEAGUE OF WOMEN VOTERS OF ASHLAND WAS
ESTABLISHED IN 1963 TO THIS SAME END;
BE IT RESOLVED THAT THE CITY OF ASHLAND:
1. RECOGNIZES THE CONTRIBUTIONS MADE BY THE LEAGUE OF
WOMEN VOTERS OF THE UNITED STATES THE PAST 75 YEARS;
2. EXTENDS HEARTIEST CONGRATULATIONS TO THE MEMBERS OF THIS
ORGANIZATION ON THE OCCASION OF THIS ANNIVERSARY;
c1r: 3. OFFERS BEST WISHES FOR THE CONTINUED SUCCESS OF THE
LEAGUE OF WOMEN VOTERS IN THE FUTURE.%
PASSED AND ADOPTED THIS 7TH DAY OF FEBRUARY, 1995.
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BARBARA CHRISTENSEN, RECORDER
CATHERINE M. GOLDEN, MAYOR
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M s1 jL,7/i
Office of the City Attorney
City of Ashland
(503) 482-3211, Ext. 59
MEMORANDUM
February 2„,1995
TO: The Mayor and:City Councilors
FROM: Paul Nolte
SUBJECT: Activity Report for January 1995;
The following is,a':summary .of the major activities 1. I was Involved in during the month of 1.
January. Your feedback is welcomed.
♦ Prepared resolution dedicating property as an alley to oonnect.with Chautauqua
Walk.....
♦ Certified letter sent to PERS regarding the PERS'pickup groups and dates for
city.'.
♦ Provided attorney with production of documents in tha:Flvdbom case and met
with staff regarding:request for:documents
♦ Wrote letter prowdmg for return of grn on ari7tory project should property be
sold or the use changed. .
♦ Researched_new federal requirements';for employee drug and alcohol testing.
♦ Reviewed ir6 gional strategies contract With SO REDi for the old armory.
♦ Prepared complaint against restaurant far failure`to file a4eturn and failure to
submit food and beverage tax (Owner='complied prior;to being served citation.)
♦ Sent demand letter to restaurant regarding delinquency in submitting food and
beverage tax for quarter and in making promissory note payment.
♦ Reviewed the new deferred comp. plan agreement with Key Bank of Oregon.
♦ Filed claim against restaurant in U.S. Bankruptcy Court.
♦ Prepared settlement agreement on a wildland fire case.
♦ Recommended changes to architectural contract for Emergency Department.
♦ Reviewed cooperative education agreement between Parks and Rogue
Community College.
♦ Sent memorandum to staff regarding landlocked parcels.
♦ Met with staff regarding possible purchase of park property off of Strawberry
Lane.
Report to Mayor and City Councilors
February 2, 1995
Page 2
♦ Met with staff and provided legal opinion regarding golf course property
ownership.
♦ Certified to PERS status of employment contracts for Park employees.
♦ Reviewed proposed off-street parking ordinance revisions.
♦ Amended proposed changes for sign code enforcement.
♦ Reviewed proposed Home Occupation Permit.
♦ Met with staff and revised trust deed for affordable housing project.
♦ Drafted resolution creating a conservation commission.
♦ Reviewed, advised, and prepared formal complaints on criminal cases referred
to my office.
♦ Reviewed contract with Southern Oregon Underground for public works
construction.
♦ Amended hangar lease.
♦ Prepared vacation ordinance for Clark Avenue.
♦ Prepared fourth addendum to Brown and Caldwell contract.
♦ Attended Airport Commission meeting to address questions regarding
condemnation proceedings, lottery for new land leases, etc.
♦ Reviewed joint easement for Filter Plant Road easement exchange.
♦ Corresponded with mediator on Monte George easement condemnation and
prepared settlement agreement.
♦ Corresponded with Rail Tex Service Company, successor to Southern Pacific,
regarding bike path property.
♦ Met with staff to discuss private property bike path condemnation and
easements for bikepath right of way.
♦ Met with Jon Gasik of the DEQ and attended public meeting.
♦ Maralee Sullivan v. City of Ashland - LUBA case. Re: Planning Action #93-
128. (Appeal based on solar access ord. & lot width/depth requirements.)
Oregon Court of Appeals found in favor of City, remanding case back to LUBA.
Petition for Review of Respondent Sullivan was filed in Supreme Court and
denied on December 13, 1994. LUBA will now consider remaining issues.
♦ City v. John Maurer. Independent settlement conference between parties was
scheduled for January 25. If settlement is not reached, arbitration will be
continued to February 10.
♦ Mark Cooper v. City of Ashland, et. al. Complaint filed in the United States
District Court. Fifteen causes alleged. Case reassigned to Judge Ingram in
San Jose. Several motions, memorandums, and statements were filed in
January by city and other defendants.
Report to Mayor and City Councilors
February 2, 1995
Page 3
♦ Notice of Class Action lawsuits Regarding PERS Benefits. These lawsuits
involve PERS retirement benefits and their taxation by the state. Jacob Tanzer
has been retained by the League of Oregon Cities to represent all defendant
cities. The plan is to have all dispositive motions filed, briefed, and ready for
argument in late December/early 1995. It has been agreed to litigate all general
issues short of individual calculations and then take an appeal to the Supreme
Court in the spring.
♦ City v. George F. Ward, Eleanor O. Ward, and Glen M. Ward, Trustees for
the Ward Family Trust. Complaint filed for acquisition of property by eminent
domain for airport easement.
♦ City of Ashland v. Monte C. and Judy A. George. Complaint filed for
acquisition of property by eminent domain for airport easement. Working
through a mediator, this case is nearing an agreement.
♦ City of Ashland v. G.T.E. Metal Erectors, Inc. Complaint to recover
overpayment on account filed in Circuit Court. (Re.: Ashland digester
improvements project.) GTE signed a statement of judgment by confession and
agreed to pay the city the original balance due city in installments including
interest.
♦ City of Ashland v. Rebel Armantrout, dba Rebel's French Country
Restaurant. Complaint for Failure to Remit Taxes and for Breach of Fiduciary
Duty filed in Circuit Court. Rebels filed for Chapter 13 bankruptcy on
October 10, 1994.
♦ Michael Rydbom v. City of Ashland. Civil complaint against city filed in U.S.
District Court regarding violation of civil rights because of utility discount given
to employees residing in Ashland. Ben Lombard, Jr., attorney for Rydbom.
♦ Five criminal cases involved preparation by my office in order to prosecute.
Two cases were again continued, one went diversion, one case was negotiated;
and in the last case, a Motion to Dismiss was filed.
Other Related
♦ Attended goal setting session.
♦ Attended sexual harassment seminar cosponsored by the Police Dept. and
Personnel.
Legal Interesting - o
The Oregon Tax Court recently Issued an Interesting, but not surprising, opinion regarding Ballot
Measure 5 and local Improvement districts. The court went to some length to explain special
assessments and the opinion is extensively quoted below because it gives a succinct history and status
of special assessment law. The landowner claimed that the special assessment imposed on the
owner's property for a sewer by the City of Monmouth was a tax to which Ballot Measure 5 applied.
The landowner claimed that the definition In Ballot Measure 5 excluding special assessments from the
$10 property tax cap described something different from the traditional concept of special benefits.
Traditionally the presence of general benefits has not excluded finding special benefits (the finding of
special benefits are necessary before a local Improvement district can be formed). The landowner
asserted that the new definition In Ballot Measure 5 meant that If any general benefits existed from the
improvement then It was a tax and not a local improvement The court held in Ester v. City of
Monmouth. 13 OTR 104 (1994):
Report to Mayor and City Councilors
February 2, 1995
Page 4
"The court cannot envision a local Improvement that would not have some general benefit for
the community. A sewer line to a specific property would have general benefit to the community
by reducing the risk of septic drain field failure or contamination of groundwater. If a project
produced only benefits as narrow and specific as (landowner) describes, it should not be a
government project because it would be strictly for private benefit."
"For over too years in Oregon the governing bodies of local governments have made decisions
regarding local improvements. Those bodies decide whether private properties are specially
benefited and how much those private properties are to be specially assessed. Because these
are legislative decisions, the courts have granted only limited review:
"The city council's determination that the Improvements made in the district were for the
benefit of the property assessed and In the amount of the assessment is conclusive
upon the courts unless it can be said that the city's action is *** 'palpably arbitrary and
a plain abuse."
Limited judicial review of special assessments Is based on the separation of powers in the
constitution.
Petitioner contends that section 11 b makes the analysis in Stanley and the long-standing
practices of the courts irrelevant. Petitioner believes the court must determine whether a
property is specially benefited without deference to the decision of the local governing body.
Although the people of Oregon may have intended to Impose drastic limits on property taxes,
there is no indication they Intended to disturb the methods and procedures for establishing
special assessments. Petitioner's position runs counter to fundamental policies of our
government.
The purpose of determining whether there is special benefit to a property under section 11 b is
also to distinguish general taxes from special assessments. Whether determined by a legislature
or a court, the Issue is the same: Are there benefits conferred in quid pro quo of the tax
exacted? While the nature of the determination is one of economic benefits and detriments, it is
not one subject to precise calculations. This is because the issue involves, to a large extent,
judgments of fairness in the classification of taxpayers. Historically, such determinations are
matters for a legislative body.
There is no universal rule of justice upon which such assessments can be made. Sometimes
almost the whole benefit accrues to a few. Sometimes the benefit is distributed with something
like regularity through the community. An apportionment of the cost that would be just in one
case would be unfair and oppressive in another. For this very reason the power to determine
when a special assessment shall be made, and on what basis it should be apportioned, is wisely
confided to the legislature, and could not, without the Introduction of some new principle in
representative government, be placed elsewhere.' (Citations omitted.)
On a less serious note, in Leitch v. Department of Revenue. 13 OTR 115 (1994), the tax court confirmed
for the umpteenth time that U.S. currency is legal tender thereby denying a taxpayer's claim that his
assessed value should be lowered on the theory that paper money is illegal.
The U.S. Supreme Court recently sent back another Oregon case involving Dolan-type Issues (Dolan is
the Tigard case of such notoriety that held the City of Tigard may have to pay for dedication of
greenway and bike/pedestrian path it required for the expansion of a hardware/plumbing store). This
recent case involved a condemnation by the State Department of Transportation of land inside the
Report to Mayor and City Councilors
February 2, 1995
Page 5
McMinnville Urban Growth Boundary, but outside the city limits. The state contended that it was
entitled to assume that dedications required by local plans and ordinances would be undertaken and
would render portions of the property nearly valueless. The Supreme Court gave no reasoning for its
remand but merely cited the Dolan case as the basis for its action. Altimus v. State of Oregon. 115 S Ct
44 (1994).
c: Brian Almquist, Administrator
Peggy Christiansen, Assistant Administrator
Jill Turner, Director of Finance
(W\wumn\,.wn.1e5)
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ASHLAND TRAFFIC SAFETY .
COMMISSION ®/
Wednesday, December 1, 1994 ® ``
(November & December Meetings) _
Regular Meeting
MEMBERS PRESENT: Christine Schumacher; Ken Hagen; Walt Schraub; Lindsay Heard;
Susan Beardsley-Einhom and Phil Arnold. Staff present: Pam
Barlow, Brent Jensen and Caralyn Dusenberry.
I. CALL TO ORDER: 7:00 p.m. COUNCIL CHAMBERS
Vice Chairman Schraub called the meeting to order at 7:09 p.m.
II. APPROVAL OF MINUTES: Thursday, October 27, 1994
Correction: Christine Schumacher was present at the September meeting. Beardsley
Einhorn moved the minutes be approved as corrected. Heard seconded motion. Motion
approved.
III. ITEMS FOR DISCUSSION:
1. Public Forum: Issues of Attenders:
Barlow introduced Will Calor, Ashland District Maintenance Supervisor, Oregon
Department of Transportation.
2. Tolman Creek Sidewalk LID/Oak Street LID:
Barlow stated a response has been received from ODOT, they neither oppose or
favor LID'S. Approval of two more properties is required in order to meet the
fifty percent (50 i %) needed. Barlow and Schumacher will meet with the
Engineering Department and go over a possible plan.
More interest is being shown in placing sidewalks on Oak Street. There appears
to be confusion in the residence functioning as an action group. Barlow will meet
with them and encourage them to organize.
A plan for bicycles and pedestrians needs to be addressed. Discussion was held
on TPAC's TransPlan. Discussion was also held on the Bear Creek Greenway.
PAGE
3. Disabled Access Subcommittee-
Barlow stated the sub-committee did not have an opportunity to meet. They will
begin working on the list in the near future. RVTD, by-Federal mandate, were
required to discuss disabilities in our community in their transportation meetings.
4. Siskiyou/East Main Intersection Subcommittee:
Schraub stated the Siskiyou/East Main sketches have been sent to Engineering.
Barlow stated this is a complex problem and.she does not expect a quick answer.
Next step will be to re-contact Engineering. ODOT staff people have been
working in this area. Barlow will call them for the status on this project. Calor
stated ODOT is working on three projects in this area.. An agreement has been
signed between the City and the State in which the State will maintain the street
from gutter to gutter but, the sidewalks belong to the City.
The Maple Street realignment is going out to contract. (Calor will find out more
details about this project.)
5. Sidewalk Planning Progress Report:
Contract for sidewalks from Middle School to Hwy 66 has been awarded but,
construction has not begun.
6. Discuss AMC 2 26 040 TSC Duties Assigned by Council:
General discussion on was held on duties of the Traffic Safety Commission.
7. Safety Projects:
Lindsay asked if there are rules on Third Street. Discussion was held on the
complications.
Barlow stated information was received on the drug and drunk driving program
planning information.
8. Other:
Discussion was held on Commission vacancies and recruiting prospective
members.
Barlow commented on workshops being held in reference to Traffic Safety.
Hagen stated he would like to see the City of Ashland set benchmarks, goals, in
order to see accomplishments. These would be done on a broad spectrum.
Traffic safety related benchmarks would need to be recommended.
Arnold stated that in the time he has been on the City Council the Traffic
Commission has been a very important part and they have accomplished much.
PAGE 2-(o:venmfnuus\&t94.n+in)
He said a few of the items that. happened Were-the revamping and organizing
parking with handicapped; downtown; streets and sidewalks made handicap
accessible; railroad district totally reorganized; and sidewalks taken on and
completed. He believes the Commission is areal--body of experience and
knowledge and they have reacted responsively, making $a very active group.
He thanked the Commission and stated he has appreciated working on the
Commission. Several Commissioner's thanked Phil for his years of work and
service.
VI. Informational Items:
VII. ADJOURN:
There being no further business the meeting was adjourned at 8:06.
ACaralyn ectfully sub fitted by,
usenberry
Administrative Secretary
Public Works Administration
PAGE 3-(c:"f.m.=sNd.94.Min)
CITY OF ASHLAND
PARKS AND RECREATION COMMISSION
REGULAR MEETING
MINUTES
December 13 , 1994 Chair Alsing called the meeting to order at 7:00 p.m. at the
department office, 340 S. Pioneer Street.
ATTENDANCE:
Present Pat Adams, Al Alsing, Laurie MacGraw, Teri Coppedge arrived
late.
Absent Bob Bennett
I. ADDITIONS OR DELETIONS TO THE AGENDA None
II. APPROVAL OF MINUTES
A. Regular Meeting - November 30, 1994
Commissioner Adams made a motion to approve the minutes of the Regular Meeting
of November 30, 1994 as written. Commissioner MacGraw seconded.
The vote was: 3 yes - 0 no
III. BILLS AND FINANCES
A. Approval of previous month's disbursements
Commissioner Adams made a motion to approve the previous month's disbursements
as indicated by Payables checks #10032 through #10136 in the amount of$97,225.63
and Payroll checks #7741 through #7768 in the amount of$36,605.28.
Commissioner MacGraw seconded.
The vote was: 3 yes - 0 no
IV. AUDIENCE PARTICIPATION ON THE AGENDA None
V. AUDIENCE PARTICIPATION NOT ON THE AGENDA None
VI. OLD BUSINESS None
VII. NEW BUSINESS None
VIII. CORRESPONDENCE, COMMUNICATIONS, DIRECTOR'S REPORT None
Regular Meeting - December 13, 1994 Page 2
Ashland Parks and Recreation Commission
IX. ITEMS FROM COMMISSIONERS
A. Commissioner MacGraw - golf course fee structure
Commissioner MacGraw indicated that she had received comment from,a frequent
golfer which suggested that the Commission offer a monthly rate at Oak Knoll as
other local courses were doing. In brief discussion, Commissioners decided that
monthly rates would be an appropriate topic for upcoming budget study sessions.
X. NEXT MONTH'S AGENDA
Commissioners set a Special Meeting for December 20, 1994 at 10:00 a.m. to review bids
for golf carts. The next Regular Meeting was scheduled for Tuesday, January 31, 1995.
XI. ADJOURNMENT By consensus, with no further business, Chair Alsing adjourned
the meeting.
Respectfully submitted,
n
Ann Benedict, Business Manager
Ashland Parks and Recreation Department
1 MINUTMEIECEMBER.94
CITY OF ASHLAND
PARKS AND RECREATION COMMISSION
SPECIAL MEETING
MINUTES
January 10, 1995 Chair Alsing called the meeting to order at 7:00 p.m. at the
.department office, 340 S. Pioneer Street.
ATTENDANCE:
Present Pat Adams, Al Alsing, Bob Bennett, Teri Coppedge, Laurie
MacGraw, Ken Mickelsen.
Absent None
I. ADDITIONS OR DELETIONS TO THE AGENDA None
II. APPROVAL OF BIDS
Commissioners reviewed bid tabulation forms for two items which had be advertised:
tree pruning in the park system and one new 1/2 ton pickup truck for the golf course.
MOTION Commissioner Adams made a motion to accept the bid from Tom Myers of Upper
Limb-It Tree Service in the amount of $9,360 for pruning trees per specifications
within the park system. Commissioner Coppedge seconded.
The vote was: 5 yes - 0 no
Commissioner Adams made a motion to accept the bid from Crater Lake Ford in the
amount of$9,524 for the purchase of a new 1/2 ton pickup truck for the golf course
maintenance staff. Commissioner MacGraw seconded.
The vote was: 5 yes - 0 no
III. ADJOURNMENT With no further business, by consensus, Chair Alsing adjourned
the meeting.
Respectfully submitted,
Ann Benedict, Business Manager
Ashland Parks and Recreation Department
I:NUNUrES\S P-JAN 10.95
CITY OF ASHLAND
PARKS AND RECREATION COMMI SSION
SPECUIL MEETING
MINUTES
January 23, 1995 Chair Alsing called the meeting to order at 7:00 p.m. at the
department office, 340 S. Pioneer Street.
ATTENDANCE:
Present Pat Adams, Al Alsing, Bob Bennett, Teri Coppedge, Laurie
MacGraw, Ken Mickelsen.
Absent None
I. ADDITIONS OR DELETIONS TO THE AGENDA None
H. SELECT CONCESSIONAIRE FOR OAK KNOLL PRO SHOP
Having interviewed selected applicants for the Concessionaire Agreement for the Oak
Knoll Pro Shop in public Study Session, Commissioners discussed each candidate in
relationship to their responses to the RFQ, background, experiences and future capabilities.
Commissioners ranked each candidate according to criteria established relating to skills
and philosophy in public relations, course management, program development, financial
management, and merchandising. Following discussion and ranking of criteria, candidates
fell into the following order, first choice to last: John Folwell, Bob Haney, William
Cooper Chitty, and John Yacobellis.
MOTION Commissioner Coppedge made a motion to offer the contract to John Folwell provided
further reference checks were in order; if Mr. Folwell declined the position, then it would
be offered to Mr. Haney also conditional on further checking of referee nces.
Commissioner MacGraw seconded.
The vote was: 5 yes - 0 no
III. ADJOURNMENT With no further business, by consensus, Chair Alsing adjourned
the meeting.
Respectfully submitted,
Ann Benedict, Business Manager
Ashland Parks and Recreation Department
CITY OF ASHLAND
PARKS AND RECREATION COMMISSION
SPECIAL MEETING
MINUTES
December 20, 1994 Chair Alsing called the meeting to order at 10:15,a.m. at the
department office, 340 S. Pioneer Street.
ATTENDANCE:
Present Pat Adams, Al Alsing, Teri Coppedge, Ken Mickelsen.
Absent Laurie MacGraw, Bob Bennett
I. ADDITIONS OR DELETIONS TO THE AGENDA None
II. APPROVAL OF BIDS FOR GOLF CARTS
Director Mickelsen.presented bids from three companies representing golf cart
manufacturers. The bids offered a purchase price as well as a leasd/purchase option for 15
carts. He indicated that in reviewing the'bids with City Finance Director Jill Turner that
she had indicated that the lease/purchase option offered by Club Car was excellent from a
financial point of view. He also indicated that all three companies offered a comparable
product and, therefore, staff recommended that the Commission accept the low bid from
Club Car.
MOTION After brief discussion, Commissioner Adams made a motion to accept the lease/purchase
option from low bidder, the manufacturer of Club Cat golf carts. Commissioner
Coppedge seconded.
The vote was: 3 yes - 0 no
III. ADJOURNMENT With no further business, by consensus, Chair Alsing adjourned
the meeting.
Respectfully submitted,
Ann Benedict, Business Manager
Ashland Parks and Recreation Department
1 MINUTESW-DEC20.94
ASHLAND AIRPORT COMMISSION
Wednesday, January 11, 1995 4
Regular Meeting ..
MEMBERS PRESENT: Gerald Insley; John Yeamans; Paul Mace; Linda Katzen; Lyle
Smith; Laura Craven; Merle Mills; Alan DeBoer; and Mayor
Golden. Staff present: Steve Hall; Pam Barlow and Caralyn
Dusenberry.
I. CALL TO ORDER: 12:00 Noon, COUNCIL CHAMBERS
Katzen called the meeting to order at 12:04 p.m.
II. APPROVAL OF MINUTES: Wednesday, December 7th, 1994
Insley state page 2, top paragraph, five lines down, "Dave Harrington" withdrew his
request, not Chuck Shafer. Safety Report: Change "resolving" to " resolution". Page
3, DeBoer "reminded", not "recommended", Alan Sandler. Insley moved approval of the
minutes as corrected. Smith seconded motion. Motion approved.
III. OLD BUSINESS:
A. FAA Grant Application: City Attorney Paul Nolte - Easement Questions:
City Attorney Paul Nolte stated we were unable to come to an agreement with the
two owners of the property where we want to relocate the road. Condemnation
papers were filed in October with the amount of money the City felt the property
is valued. Yeamans asked if there was a time frame. Nolte stated for our
purposes, because we tendered the money in Court, we can go on to the land and
do what we need to do. One of the owners commenced mediation which may
happen this month. The other owner is out of town frequently and will be
returning in April. Nolte stated he hoped by April we would have this settled.
Mace asked if the improvements, contract, etc. would hold up the project. Nolte
stated the City has the right to proceed. DeBoer asked what it could cost and
Paul stated it would cost whatever the jury determines, and no one can foresee
what that amount will be. Nolte agreed there is a chance the City may want to
PAGE 1-(c:.irpMinula\j=95.Min)
abandon the project if we cannot afford the cost of the easement. Insley asked
if the road was the first item the contract is looking at, and Hall stated it was yet
to be determined. DeBoer would like Commission to recommend the construction
be held off until the condemnation is settled. Discussion-was held on beginning
construction of the project.
Yeamans requested Nolte give an update status report to the Commission on this
issue: Nolte stated he would keep the Commission apprised of action.
B. New Hangar Lottery Status Report
(Setback around Airport S.W. Perimeter for Walkway):
Barlow stated Council requested that all new hangar construction comply with the
Uniform Fire Code which requires placement of sprinklers inside of hangars. Fire
Chief Keith Woodley was allowed to rebut the original request. Existing hangars
are exempt from this requirement. The fire code will be enforced. DeBoer
stated he would meet with Chief Woodley and discuss the Uniform Fire Code.
Discussion was held on this issue. Katzen appointed DeBoer to investigate this
issue and he will report at the February meeting. Discussion was held on this
code. Barlow stated it would be easy, technically, to install a fire hydrant across
Dead Indian Memorial Road. Yeamans stated that he was surprised that this was
an issue at the City Council meeting. Mayor Golden gave overview of the
discussion held at the City Council meeting.
The lottery was approved by the City Council. The contract will state
construction must abide by the Uniform Fire Code.
Commission discussed Airport improvement construction of walkway location.
There will be plenty of room to move it back 10 feet and this would give
sufficient access to deal with the slope. This will be a modification in the
contract. It was the consensus of the Commission that this modification would
be O.K.
C. Soda Mountain Letters:
Barlow stated the draft letter was in the packet and asked for approval. Al Alsing
sent the letter referred to and gave a report on his response. Skinner stated he
faxed a copy of it to Bernie Case at the Medford Airport. Case was supportive
and will also send a letter to Congress. Hall stated it would need to be decided,
by tomorrow, if this issue is to be placed on the City Council Agenda. Katzen
requested Yeamans to meet with Barlow and they will compile a letter.
Discussion was held in reference to the letter.
D. Review of Safety ports:
Skinner stated a copy of the Safety Report was in the packet. He indicated that
there are cracks in the runway pavement.
PAGE 2-(n.up\minut e\jm951din)
E. Other:
Katzen asked if there has been a City Council liaison appointed. Mayor Gold
stated she would be filling that position.
Mace asked about the lease agreements for the proposed hangars. Commercial
definition was discussed and would be as defined in the Minimum Standards.
Hangars B & C will be addressed first. Hangars A & D will be placed on the
next agenda(February). Hall stated the current lease agreement will be modified.
IV. NEW BUSINESS:
Hall referred Al Alsing's proposed lease agreement and drawings of the Airport.
DeBoer asked why we wanted to lower the income by $600.00. Alsing stated he
would pay the rate for the enclosed hangar if the City would pay for the
construction of enclosing it. He is giving the City several thousand dollars.
Discussion was held on doing this with the other open hangars in reference to rent
income. After discussion Smith moved the Commission accept the Alsing lease.
Craven seconded motion. Motion approved. Deboer voted "no".
A. Report from the Ashland Airport Association:
Yeamans stated he is in the process of mailing out a January 22nd meeting notice.
This will be the annual meeting for the Ashland Airport Association. Payment
to join is $10.00.
Yeamans stated there was another theft at the Medford Jackson County Airport.
Theft amount was $50;000.00. ANIand did not have any major loss of
equipment. It was recommended that every improvement for security should
addressed.
The Association will be setting goals for improvements and impact on the
Airport, outside the scope of the City's responsibility.
B. Promotions:
PR Radio Event: KCNA at Airport
Friday, January 27, 1995, 7:15 a.m.
Katzen stated this will be broadcasted the same morning. Alan Sandler
will be flying Chuck before the broadcast. This will be for approximately
one hour. Station location is 97.7.
Flyers, Chamber Materials, Video:
Barlow handed out copies of a "draft" flyer and requested Commissioners
make corrections and changes and forward them to her.
PAGE 3 c :vmM��u yNss.n,w
C. Other:
Mace asked if the contract for the C.A.P. hangar had been signed. Discussion
was held on the expiration date. It is a five year contract and it was thought it
had been signed in the previous year. The Air Force owns-the hangar.
V. Airport Manager Report/FBO REPORT
A. Status of Airport:
Skinner reported that activity had slowed down because of the weather. The shop
has been busy. A call was received from Art Lumley, EAA president, and he
asked if the pancake breakfast would be held this year. Skinner stated he would
like to advertise in flyers after the date is set. This is normally held the end of
May, prior to Memorial Day. It was the consensus of the Commission that
Sunday, May 21st, be the date for Airport Appreciation Day.
Because of the thefts involving Medford Airport, Skinner requested Ashland
Police increase their patrols for the Airport. They responded positively. Skinner
believes Ashland has been helped because of the improvements, and the security.
Harrington came to the Airport, in his motor home to help with the security.
B. Financial Resort• Annual Report:
Skinner stated a copy of the financial report was in the packet and asked for
questions. There was an increase in income.
VI. Informational Items:
Mace asked the led content of red gas, and it was stated that it is zero. Skinner
stated that he contacted Texaco and they indicated that they quit putting led in
their fuel.
Katzen asked everyone to show up January 27th for the broadcast.
VII. ADJOURN:
There being no further business the meeting adjourned at 1:17 p.m.
Actfully Witted by,
y D senberry
Administrative Secretary
Public Works & Engineering
PAGE 4-(c:eip\minutes\jnn95.hfin)
Rogue Valley Council of Governments
Board Meeting
Date: January 25, 1995
Times: 11:45 a.m. (no-host luncheon)
12:00 - 2:00 p.m. Meeting
,Location: Rogue Valley Council of Governments
Downstairs Conference Room
Central Point, OR 97502
AGENDA ITEMS
I Call to Order / Attendance
If Introductions - Announcements
III Comments from Members / Public
IV Board Discussion
A. Regional Update
B. Relocation Possibilities - Talent
Jackson County (see attached)
C. Board Nominations
D. Proposal for March Annual Meeting
E. Heath & Sustainable Communities Project Update
V Presentations
A. Geographic Information Systems (see attached)
PLEASE TURN OVER
VI Report from the Director
A. RVCOG Budget
B. Grant Writer- Law Enforcement
C. Strategic Watershed Management Group
D. Small Cities Planning Effort
E. Dues
VII Executive Session, re: personnel matters in accordance with ORS 192.660
section C.
VIII Action Items
A. Minutes of December 14 and 28, 1994 RVCOG Board Meeting i
f
IX Adjournment
For your information, please find attached.
1. Senior Advisory Council Meeting Minutes, December 20, 1994
2. Disability Services Advisory Committee Meeting Minutes, December 12, 1994
3. Memo re: Adult Foster Home Fire Update
BOARD OF DIRECTORS, Rogue Valley Council of Governments
December 28, 1994 - Meeting Minutes
I Call to Order/Attendance
The meeting was called to order at 2:00 p.m. by Chair Rob Winthrop. Attendance was as follows
and constituted a quorum:
Members Elizabeth Anderson Miles Hill Doug Smith
Present. Linda Casey Jim Lewis James Sullivan
Otto Caster Ed Lunsford Alvin Thompson
Jan Fish Dave McFall Linda Town
Allen Harris Gordon Safley Rob Winthrop
Members Fred Borngasser Rusty McGrath Larry Miller
Absent., Hank Henry Merlin McDaniel
Staff Paula Brown
Present. Rosalind Martinez
2 Executive Session, re: personnel matters in accordance with ORS 192.66 section
C.
3 Action Items
A. Resolution regarding employee retirement
Otto Caster moved to approve Resolution RP-02 regarding employee retirement. Ed Lunsford
seconded the motion. Alvin Thompson abstained and Resolution RP-02 was unanimously
approved.
B. Resolution authorizing the Council President and Executive Director to execute the
amendments to the retirement plan on behalf of the Council
Linda Casey moved to approve Resolution RP-03 authorizing the Council President and
Executive Director to execute the amendments to the retirement plan on behalf of the
Council. Liz Anderson seconded the motion and it was unanimously approved.
C. Authorization by the Board to transfer the Branch Manager of the Grants Pass Senior
Services Office from the State of Oregon Senior and Disabled Services Division to the Rogue
Valley Council of Governments, effective December 31, 1994. This requires amendment to
the budget and will be included in the January mid-year review.
Liz Anderson moved to approve the authorization of the transfer. Jim Lewis seconded the
motion and it was unanimously approved.
4 Adjournment
There being no further business, the meeting was adjourned.
Minutes prepared by Rosalind Martinez,Administrative Assistar.:
BOARD OF DIRECTORS, Rogue Valley Council of Governments
December 14, 1994 - Meeting Minutes
I Call to Order/Attendance
The meeting was called to order at 12:00 noon by Chair Rob Winthrop. Attendance was as
follows and constituted a quorum:
Members Elizabeth Anderson Hank Heny Larry Miller
Present. Walt Barker Miles Hill Rob Winthrop
Linda Casey Dave Kucera Gordon Safley
Otto Caster Jim Lewis Linda Town
Jan Fish Ed Lunsford Alvin Thompson
Members Fred Borngasser Doug Smith
Absent., Darrell Paxson James Sullivan
Others Jack Walker
Present., Bob Webb
staff Paula Brown Marc Prevost Kevin Wallace
Present. Jeanne Banforth Connie Saldana Arnold Waters
Jon Deason Gary Shaff Tim Westfeld
Mary DeLaMare-Schaefer Mark Stoiber Jeannell Wyntert reen
Rosalind Martinez Berta Varble
11 Introductions - Announcements
Mary introduced Jeanne Banforth and Jeannell Wyntergreen, the new RVCOG Planner I's.
Jeanne is working on Transportation and Growth Management grant 2 and Jeannell is working
'on Transportation and Growth Management grant 1 and Management Information Systems.
Mary presented awards to Walt Barker, Hank Henry, Liz Anderson, Ed Lunsford, Jan Fish and
Larry Miller for their participation on the board.
III Comments from Members/Public
Alvin Thompson asked those members leaving the board to please still stay involved.
IV Board Discussion
A. Regional Update
Each member gave a brief recap of activities in their respective jurisdictions.
B. Growth and Livability Update
The participants in the Managing Community Growth and Change program, held in
Seattle, Washington, on November 9, provided feedback to board members on the
program. The participants in the program were given the impression that Oregon is at the
forefront of a lot of things. A lot of information and material was provided in the
program. Participants learned from the program that when talking with people and
making plans communication needs to be clear and some consensus needs to be reached.
In December a retreat was held concerning the Rogue Valley Healthy and Sustainable
Community i roject. The meeting involved the Rogue Valley Civic League (RVCL),
RVCOG, Southern Oregon Regional Economic Development, Inc. (SOREDI) and Rogue
Institute for Ecology and Economy (RIEE). From this meeting a statement of purpose and
areas of responsibil;ty were developed along with new directions for the regional periodic
review in the Rogue Valley.
After a discussion about the retreat some board members felt that other agencies need to
be represented on the board. It was also suggested that board members could also
attend other agencies' meetings.
C. RVCOG Senior and Disabled Services Planning Retreat Summary
Jim Lewis, a participant in the Planning Retreat, briefly discussed what the retreat was
about, who was involved, what the outcomes were and possible next steps.
V Presentations
A. Issue Management
Bob Webb, Washoe County Issue Manager, provided a brief overview of the issue
management technique and how this can be applied to planning and policy development.
Issue management is based on the identification of the informal communication system in
a community in order to identify issues early in the planning process.
VI Report from the Director
A. December 14 Summit Meeting Overview
Mary briefly discussed the Summit Meeting to be held involving the newly elected local
officials from Jackson and Josephine Counties .
B. Department of Environmental Quality (DEQ) Air Quality Conformity Regulations
Paula Brown discussed the proposal, by DEQ, of a new Oregonian Administrative Rule.
This Rule would effect both Jackson and Josephine Counties as it impacts on the issues
of: ,
• "Regionally Significant" projects, and
• "Interagency consultation".
Although commenting on the proposed rule is not required, Paula believes that due to the
extra work involved it does warrant comment on ensuring we streamline the process and
not allow this rule to delay projects or the planning process. Paula recommended writing
a letter, expressing concerns about the Administrative Rule, for Rob Winthrop to sign.
Linda Town supported the writing of a letter to DEQ concerning the impact of the new
Administrative Rule. Walt Barker seconded the motion and it was unanimously approved.
C. Water Reclamation Project, next steps
Phase II of the water reclamation project is concerned with addressing the problems
mentioned in Phase I of the Discussion Paper. Also to be discussed, at a stakeholders
meeting held on November 3, is water quality and management issues, additional agency
involvement, costs and financing and organization.
D. Law Enforcement Grant Writing
The JACNET director and counterparts received $1,000,000.00 to fund other agencies.
$100,000.00 was put aside to fund grant writing through the RVCOG. Liz Anderson
moved to approve the grant writing. Walt Barker seconded the motion and it was
unanimously approved.
VII Executive Session, re: personnel matters in accordance with ORS 192.66
section C.
RVCOG Board Meeting December 30, 1994
Page 2 of 3
VIII Action Items
A. Minutes of the October 26, 1994 RVCOG Board Meeting
Jim Lewis moved to approve the October 26, 1994 minutes. Liz Anderson seconded the
motion and the October 26, 1994 minutes were unanimously approved.
B. Nutrition Services Concepts Recommendation
Linda Casey moved to approve the nutrition services concepts. Larry Miller seconded the
motion and it was unanimously approved.
C. Nutrition Program Funding Change
Linda Casey moved to approve the nutrition program funding change. Larry Miller
seconded the motion and it was unanimously approved.
D. Nutrition Request for Proposal Evaluation Committee Membership Recommendation
Linda Casey moved to approve the nutrition request for proposal evaluation committee
membership. Larry Miller seconded the motion and it was unanimously approved.
E. Consideration of RVCOG employee benefits
Merlin McDaniel moved to approve the resolution regarding retirement fund contributions.
Jim Lewis seconded the motion and it was unanimously approved.
F. Authorize $500 to be expended for Phase 11 of the Water Reclamation project
Liz Anderson moved to authorize $500 for expenditure on Phase II of the Water
Reclamation project. Walt Barker seconded the motion and it was unanimously approved.
G. Bylaw amendment re: financial reporting
Jim Lewis moved to approve amending a RVCOG bylaw concerning financial reporting.
Linda Town seconded the motion and it was unanimously approved.
H. Authorize the Executive Director to enter into agreements with Central Point and Phoenix
re TGM grants
Merlin McDaniel moved to approve authorizing the Executive Director to enter into
agreements with Central Point and Phoenix concerning the TGM grants. Jim Lewis
seconded the motion and it was unanimously approved.
I. Approve signing of phase one of the Jackson Street Dam modification
Larry Miller moved to approve the signing of phase one of the Jackson Street Dam
modification. Jim Lewis seconded the motion and it was unanimously approved.
IX Adjournment
There being no further business, the meeting was adjourned.
Minutes prepared by Rosalind Martinez,Administrative Assistant
RVCOG Board Meeting - December 30, 1994
Page 3 of 3
ASHLAND COMMUNITY HOSPITAL
BOARD OF TRUSTEES
December 20, 1994
The regular monthly meeting of the Board of Trustees of Ashland Community
Hospital was held a= 12: 15 on Tuesday, December 20, 1994, in the conference
room.
PRESENT: Steve Lunt, Mary Ellen Fleeger, Frank Billovits, Mary O'Kief, Judy
Uherbelau, Bruce Johnson, M.D. ; Jean Keevil, M.D. ; Dick Nichols, and Tom Reid,
Trustees. Pat Acklin, City Council Representative, Clifford A. Hites, ML.D. ;
Medical Staff Representative; and Michael Donovan, Foundation President.
Also Present: James R. Watson, A±ministrator; Mike McGraw. Controller; Polly
Arnold, Director of Patient Services; Peggy Cockrell, Personnel\Marketing
Director; Pat Flannery, Director of Development; David DeMerritt, Director of
MIS; Glenda Cole, Administrative Assistant; and Louise Watson, reporter for
The Daily Tidings.
I. CALL TO ORDER
Mr. Lunt called the meeting to order at 12:15 and welcomed
everyone. Mr. Lunt ?resented to the hospital a black and white picture of
"The First Ambulance West of the Rockies". Mr. Watson accepted the picture
and expressed his appreciation of the gift. It will be prominently displayed.
II. PRESENTATIONS
A. Pat Acklin: Mr. Lunt stated that this is the last meeting for
Pat Acklin as City Council Liaison:. He presented her with a plaque in
appreciation of her many years' participation and support to the Board of
Trustees.
B. David DeMerritt: Mr. Watson introduced Mr. DeMerritt as the
new director of management information system. Mr. DeMerritt gave a
presentation on the MIS process it our hospital beginning with the Strategic
Planning Committee identifying that we needed a house wide computerization
system. He reviewed where we are regarding what we have already in place
through RVMC at this time; 2) identifying priority needs; 3) long term needs;
4) how we should approach the process; and 5) the costs involved. There was a
question and answer period following the presentation. The Board asked that
they receive updates every 3-4 months on the accomplishments.
Board of Trustees
December 20, 1994
Page 2
III. MINUTES
Ar. Lcnt tailed for a review of =he minutes of the Executi,:_
Committee meeting of November _7, 1994, and the Board of Trustees meeting of
Novem=er 22. 1994 . Following review,, Dr. Johnson made the motion to approve
these minutes as circulated. Dr. Keevil seconded the motion and the motion
carried.
IV. COi44IITEE REPORTS
A. Joint Advisory Committee: iir. Lunt reported that this
committee met on. F_iday. December 16, 1994. He stated that Dr. Ryan, ,All
Chairman, r=_viewe-� the medical quality improvement activities for the last
quart--r. 14s. Arnold reviewed the departmental quality improvement activities
for t e last quarter. e stated that he and the other Trustees who at==nded
this meeting were impressed ant feel that we are in excellent hands here.
V. DECISION ITEMS
A. Vision Statement: Mr. Watson distributed copies of two
formats of our vision statement. He stated that we need to approve this so
that -we can get it distributed to employees and posted for patients to see.
Following discussion, it was recommended that Mr. Watson and Ms. O'Kief work
or. the statement and bring it ''ack next month.
B. AHEC Board: + Watson stated that the Trustees appointed to
the ?-'-EC Board are Steve Lunt. Mary O'Kief, Frank Billovits, and Dick Nichols.
The physician appointments are Dr. Nitzberg, Dr. Barton, Dr. Jones, Dr.
Maurer. and Dr. S onebrook. "r. Lunt called for a motion to approve these
appointments. Motion was made. seconded, and carried to approve these
appointments.
C. Strategic Planning Committee: Motion was made. seconded, and
carried to set the meeting date of Strategic Planning Committee for Friday,
January 9. 1995. Mr. Watson stated that Dan Gregory and Todd Woolard will be
giving a presentation regarding new services we may want to add or pursue
through joint ventures.
D. Finance Committee: Mr. Watson stated that we will need to
schedule a Finance Committee meeting to review and approve the 1995-96 budget.
January 31, 1995. '.:as recommer.red as a good date.
E. November Expenditures: Mr. Reid reviewed the expenditures for
the month o- November highlighting interesting items. He stated that
everything is in order and made the motion to approve the expenditures as
prese-ted. Ms. O!Kief seconder the motion and the motion carried.
P
Board of Trustees
December 20, 1994
Page 3
VI. MEDICAL STAFF REPORT
Mr. Lunt presented C:. Hites a plaque in appreciation for his two
years as Medical Staff Represen*_=_tive to the Board of Trustees.
Regarding credentialing, Mr. Lunt stated, -In presenting these
names for credentialing, or recradentialing, or other changes in status of a
medical staff member, or potent:=-1 medical staff member, the Executive
Committee of the Medical Staff asserts withott qualification that the affected
persons were afforded due process in accordanze with the Medical Staff BY-Laws
and the rules and regulations of the hospital"
A. New Physician: Hites pr<sented the completed application
of June L. Symens, M.D. , requesting privileges in internal medicine and
nephrology. He stated that everything is in Drder, the application has been
approved by the Credentials and Executive Committee. Dr. Keevil made tte
motion to grant this physician :--quest for privileges. Dr. Johnson seconded
the motion and the motion carrie-.
B. Other Issues: L:. Hites stared that beginning January :.
1995, new officers of the medica: staff will be installed. Dr. Doug Morrison
will be the new medical staff r_.resentative to the Board of Trustees. Dr.
Donald K. Ryan will be the Chief of Staff, Dr. Craig Chow will be the Chief of
Staff-Elect and QA/I Chairman, a=d Dr. Paul Kosykus will be Secretary of the
Medical Staff.
VII. DISCUSSION ITEMS
A. Auxiliary Report: Mr. Watson. stated that _•tary Cooper,
Auxiliary President, will be invited to the January meeting to give a report
of the quarterly activities of *_ a Auxiliary.
B. JCAHO Survey: Mr. Watson stared that the Joint Commission has
changed their approach to surveys. JCAHO surveys previously focused on
departments but now is looking mare at functions. Following attendance at
JCAHO seminars and talking with =tiers, a new approach was drafted. Department
managers were divided into teams and a team leader assigned to work on
functions in their areas of rest=nsibility. 1r. Watson asked for a Trustee to
act as liaison to the JCAHO preparation process. Dr. Fleeger volunteered to
assist in this survey.
C. Hospital Activities: Mr. Watson reminded members of the
annual hospital Christmas party scheduled for Saturday, December 17th.
F
Board of Trustees
December 20, 1994
Page 4
VIII. QUALITY ASSURANCE
Mr. Watson stated :hat the QA/_ Committee ma_ on December 6th and
all issues are being handled appropriately. The Joint Advisory Comm-=tee met
on Friday, December 16th. The Trustees were given last quarter's summaries of
the quality assurance activities in the hospital. Ample time was prr ided _`or
questions from the members regarding these summaries .
IR. ADMINISTRATOR'S REPORT
A. Foundation: :':. Donovan reviewed the sl �mary of act_•:ities
from 1991 thru 1994 in regards to total donations, number of patrons. and
Lights for Life donors. He stated that th_:e has been n. appeal on :-e
retirement center and construction should tagin in March. Mr. Donovan stated
that the Foundation is seeking commercial mans to repay the hospita_ Loan `or
the Talent Office Building. ':.ere was a question regarding how the ;: ysicians
are busy yet and if the referrals are cominz here. Dr. Johnson state`- that as
with all new physicians, the zractice is sl?w but growing. He reported that
Jerry Sevin will be the new F=•_ndation Pres'-dent beginning in January. _4r.
Donovan stated that Foundation. Board is looking forward to working ci�sed with
the Trustees this next year.
B. Nursing: _4s. Arnold report_d that we ha_ a new redo:- for
surgeries in November (197 surgeries) . She stated that three register nurses
have received National Certif-ration in Me= Surg. nursir.g•-- they are Lorraine
Hays, Valerie Sertic, and Nancy Ward. Ms. Arnold stated nursing ser\-ce is
actively preparing for Joint C.)mmission.
C. Financial: Mr. McGraw nevi--wed the _ina-cials for tte month
of November. We are presently working on to 1995-1996 budget and wi:1 be
meeting with department managers regarding _heir propose_"_ budgets. =a stated
that four groups of specialists have signed contracts to see patients in the
Talent Office.
D. Personnel/_4arksting: Ms. Cockrell state'- that she is
recruiting for two RN positions. The Food 'Bank had excellent response from
our employees. We will honor cur first bat: born in the new year wit`_ gifts
and picture in the paper. Ms. Cockrell stared that we are in the planing
stages for a remodel of the emergency depar-ment. We will begin the
refurbishing of the Med/Surg Unit in January.
February 3, 1995
M E M O R A N D U M
TO: Honorable Mayor & City Council
FROM: Brian L. Almquist, City Administrator
SUBJECT: Monthly Report - January 1995
The following is a report of my principal activities for the
past month, and a status report on the various City projects and
Council goals for 1995-96.
I. PRINCIPAL ACTIVITIES:
1. Met with property owners on Ashland Creek regarding
ownership discrepancies.
2. Met with City Attorney and Finance Director to; discuss
City's defense of lawsuit filed by Michael Rydbom regarding
utility discounts.
3. Met with Pete Belecastro regarding sound system problems
in Council Chambers and needed changes in lighting and decor.
4. Met with Planning Director to review progress on cost
estimate report of Space Needs Committee recommendations.
5. Had coffee with Councilors Hauck and Hagen to discuss
various City issues.
6. Attended meeting with Buddy Sullivan, Attorney Jack
Davis, City Attorney Nolte and Parks Director Mickelson,
regarding issue of ownership of furniture and fixtures and other
lease issues.
7. Attended Monthly meeting of Chamber of Commerce Board of
Directors.
1
8. Participated in meeting with DEQ officials regarding TMDL
issues.
9 . Met with Architect Gary Afseth regarding plans and
estimates for addition at rear of City Hall.
10. Met with cabinetmaker to obtain estimate for installing
new formica on Council tables at Civic Center.
11. Conducted review of Administrative/Council budget for
1995-96.
12 . Met with Jon Lange to outline process for upcoming
Council goal-setting session.
13 . Conducted review of Public Works/Engineering budget for
1995-96.
14 . Conducted review of Finance Department budget for 1995-
96.
15. Attended two day Council Goal-setting session at Ashland
Hills Inn to set goals for 1995-96.
16. Participated in Town Hall on RVTV with Councilor Hauck
and Mayor Golden.
17. Met with Mayor and Councilors Hagen and Winthrop to
prepare responses to goal suggestions from community input.
18. Met with Acting Electric Utility Director Lovravitch
regarding future plans for the Department and other staffing
issues.
19. Attended meeting with our BPA Account Representative and
city staff to discuss status of contract negotiations, tiered
rate proposals and the "Full Meal Deal" .
20. Conducted review of Computer Service budget for 1995-96.
21. .Conducted review of Equiptment Division budget for 1995-
` 96.
22. Met with newly-elected Recorder Barbara Christiansen
relative to public information issues.
STATUS OF VARIOUS CITY PROJECTS:
1. Electric Substation. BPA Administrator and other
officials are scheduled to attend a dedication ceremony on April
13 @ 2: 00 PM.
2
2 . open Space Program. We have made an offer to the owner
of the granite pit above Lithia Park. The Parks Commission has
placed this property in a lower priority and we will await the
outcome of other negotiations before proceeding. In addition, the
20+ acre knoll above Strawberry Lane has been re-appraised due to
access restrictions but we are still close to a settlement. The
State had the Perrozi Tract appraised at $600,000, but they
realize the difficulty of locating 25 potential homesites in the
interface. Since this is not a high priority of the Parks
Commission we will probably also delay pursuing this until
decisions on other properties are resolved.
3 . Capital Improvement Plan. We are still planning to make
a public presentation on the overall plan some time this Spring.
5. Office Addition at Civic Center. Working drawings and .
specifications have been completed. All action has been
postponed pending completion of final cost reports on the Ad Hoc
Committee's recommendations, which Planning Director MacLaughlin
expects to present to the Council on February 17.
III. STATUS OF COUNCIL GOALS (Uncompleted items) :
1994-95:
1. Revise Land use procedures to enhance use- of neighborhood
problem solving and mediation. Draft being prepared by City
Attorney.
1995-96:
1. Resolve the funding issue for wildfire fuels reduction.
Staff will present a proposed funding strategy to the Budget
Committee when the 1995-96 Budget is presented in March.
2. Commit to an ongoing matching grant program for LID
sidewalk construction in existing neighborhoods not to exceed
$30, 000 per year. This will be included in the 1995-96 Budget
and a process needs to be developed to publicize the availability
of this matching program, with emphasis on the master plan of
primary pedestrian routes developed last year.
3 . Prepare plan of options for reduction of dependence on
electric utility revenues. This will require a mayor Staff
effort immediately following the Budget hearings.
4 . Resolve office building/space needs issue. Planning
Director MacLaughlin will present cost analysis at the February
21 Council meeting.
3
5. DevelOR and implement a citizen/government communication
program which includes citizen input. Staff will begin working
on this after July 1.
1994-95 NOTES TO STAFF (Uncompleted items) :
1. Directed City Administrator to investigate the status of
the Railroad property; i.e. clean-up, availability for purchase,
etc.
1995-96 NOTES TO STAFF:
1. Research the costs and feasibility of building a physical
model of the City for demonstration purposes.
2 . Following TPAC adoption of the transportation plan, Staff
is to cost out the various "traffic calming" recommendations and
to report to the Council.
3 . Complete Management Compensation Study and present to
Council prior to 1995-96 salary recommendations.
4 . Place on future Council agenda , Councilor Thompson's
proposal of declaring Ashland a "Multi-modal City" and installing
appropriate signage.
5. The Council concurred with Councilor Law's proposal to
hold quarterly meetings with the Planning Commission to review
one or more Comprehensive Plan elements.
6. The Council agreed to bring up Councilor Thompson's idea
of showing off Ashland/Talent products or services using economic
development grant monies to the Chamber, during the Budget
Subcommittee presentation by the Chamber.
7. Investigate the cost and feasibility of setting up a
store front for "green products", e.g. energy efficient lighting
items, phosphate-free dishwasher detergent, etc.
Brian L. Almqui
City Administr o
BA:ba
4
TIMELINE FOR UPCOMING VACANCIES ON
CITY BOARDS, COMMISSIONS, AND COMMITTEES
1995
January 31 - Letters to current members for possible reappointment
February 13 - Deadline for letters requesting reappointment
February 17 - Public notice published
March 17 - Deadline for applications
March 21 - Copies of applications to Mayor/Council
March 2$ - Council recommendations to Mayor
April 4 - Mayor's preliminary recommendations to Council
April 7 - Council's final comments to Mayor on recommendations
April 12 - Mayor's final recommendations for inclusion in Council
packets.
April 18 Appointments made at Council meeting
April 26 Confirmation letters to appointees. Thank you letters to
those not appointed.
May 9 Updated lists to departments with appointee's names,
addresses/phone numbers.
(r.Cafun\Timcline.doc)
vo OF ASIIi`°•,t
ORE00�..''
January 20, 1995
n- City Council Members
(29 rom Mayor Golden r�
p�1I�IjEtt: Commission Appointments
I would like to appointRobert L. Asher to one of the vacancies on the Forest Lands Commission.The position
being filled was held by Isaac Walker who resigned December 19, 1994. The team of this position expires on
April 30, 1997.
The vacancies have been advertised. Mr. Asher was the only respondent. His letter is attached.
(r.Co \A.ppoint.mem)
Attachment
14 December 1994
Mayor Catherine Golden
City Hall
Ashland , Oregon 97520
Re : Forest Lands Commission
Dear Mayor Golden :
I am interested in serving on the Forest Lands Commission for the
City of Ashland , Oregon .
I am a retired U . S . Forest Service employee with 25 . years of
federal service . My first assignment was here in Ashland as Fire
Control Officer for the Ashland Ranger District . I served in
this capacity for five ( 5 ) years . I was fire boss during the
Ashland watershed fire in 1959 . My duties besides fire
management included , timber management , slash and forest fuel
abatement , thinning and pruning .
In 1961 I was transferred to the Klamath District in Klamath
Falls and worked there with the same type of duties until 1966 .
From there I was promoted to the supervisor ' s office of the
Winema National Forest as Assistant Fire Staff Officer with
duties to oversee three ranger districts in fire activities ,
slash , and fuel reduction programs .
In 1974 I was transferred and promoted to the Regional Office in
Portland where I served as Regional Fire Coordinator for the
Pacific Northwest with responsibilities for Washington , Oregon ,
and part of Idaho U . S . Forest Service . ' I served with these
duties until I retired in 1976 .
I know this area very well , having come to Ashland in 1941 and
having lived and worked here for many years .
Respectfully ,
ROBERT L . ASHER
880 E . Pebble Beach Drive
Ashland , Oregon 97520
503/482-2124
DL i
,y ------------ ------- ---_
December 19, 1994
769 S . Mountain -
Ashland, OR 97520
Mayor Catherine Golden
20 E. Main St.
Ashland, OR 97520
Dear Mayor Golden:
Please accept my resignation from the Forest Commission,
effective immediately. Apart from my taking on new
responsibilities in the coming year, I feel that my position
might be better filled by someone more knowledgeable about and
more interested in the intricacies and the mechanics of Forest
Commission concerns. Thank you for giving me the opportunity
of serving.
Sincerely,
Isaac -Walker
FOREST LANDS COMMISSION VACANCY
The City of Ashland has 3 volunteer
positions open on the FOREST LANDS
COMMISSION with terms expiring on April 30,
1995, 1996, and 1997. If you are interested
in serving on this Commission, please submit
a letter of interest which includes your
resume to Mayor Catherine Golden, City Hall,
20 E. 'Main Street, Ashland, OR 97520. The
application deadline for this position is
January 6, 1995. The appointments are
expected to be made at the City Council
meeting on January 17, 1995.
Please publish on Saturday, December 24 ; Saturday, December 31
and the Thursday, December 29, edition of Revels.
Any questions, call Rhonda at 488-6002 .
ODOT
File 6129-008 y
1OB-3-21 .9
DEED
CITY OF ASHLAND, Oregon, a municipal corporation, Grantor, for the true and actual
60.0 -500 consideration of $ . 0-e 0
does convey unto the STATE OF OREGON, by and through
its DEPARTMENT OF TRANSPORTATION, Grantee, fee title to the following described property:
PARCEL 1 - Fee
A parcel of land lying in the Giles Wells D.L.C. No. 53, Township 39
South, Range 1 East, W.M., Jackson County, Oregon and being a portion of that
property described in that deed to the City of Ashland, recorded in Book 227,
Page 487 of Jackson County Record of Deeds; the said parcel being that portion
of said property lying Southeasterly of a line at right angles to the center
line of the relocated Green Springs Highway at Engineer's Station 275+00 and
included in a strip of land variable in width, lying on the Southwesterly side
of said center line which center line is described as follows:
Beginning at Engineer's center line Station 245+00, said station being
3986.67 feet South and 3627.59 feet East of the Northwest corner of Section
13, Township 39 South, Range 1 East, W.M. ; thence North 600 18' 21" West
975.81 feet; thence on a spiral curve right (the long chord of which bears
North 540 48' 35" West 547.98 feet) 550 feet; thence on a 954.93 foot radius
curve right (the long chord of which bears North 420 18' 21" West 50 feet) 50
feet; thence on a spiral curve right (the long chord of which bears North 29°
48' 07" West 547.98 feet) 550 feet; thence North 240 18' 21" West 167.61 feet;
thence on a spiral curve left (the long chord of which bears North 250 38' 21"
West 399.91 feet) 400 feet; thence on a 2864.79 foot radius curve left (the
long chord of which bears North 290 17' 49" East 99.11 feet) 99.11 feet;
thence on a spiral curve left (the long chord of which bears North 320 57' 17"
West 399.91 feet) 400 feet; thence North 340 17' 17" West 105.34 feet to
Engineer's center line Station 277+97.87.
The widths in feet of the strip of land above referred to are as
follows:
Station to Station Width on Southwesterly
Side of Center Line
260+00 262+00 160
262+00 262+25 160 in a straight line to 60
262+25 262+60 60 in a straight line to 30
262+60 275+00 30
ALSO that portion of said property lying Northeasterly of said strip of
land.
Bearings are based on County Survey No. 11212, dated June 30, 1988,
Jackson County, Oregon.
The parcel of land to which this description applies contains 1.49 acre,
more or less, outside of the existing right of way.
12-19-94
RETURN TO Account No. : 1-11630-4
OREGON DEPARTMENT OF' TRANSPORTATION
RIGHT OF WAY SECTION Property Address: 3070 Highway 66
417 TRANSPORTATION BLDG.
SALEM, OREGON 97310
' 1
ODOT
File 6129-008
1OB-3-21
Grantor also grants to Grantee, its successors and assigns, a permanent easement to
construct and maintain slopes, and to relocate, construct and maintain electric
communication service lines, fixtures and facilities, and appurtenances therefor, upon,
over, through, and across the hereinafter described Parcel 2 and a permanent easement to
construct, operate and maintain drainage facilities, upon, over, through, and across the
hereinafter described Parcel 3, said property described as follows:
PARCEL 2 - Permanent Easement for Slopes, Electric and Communication Service
Lines, Fixtures and Facilities
A parcel of land lying in the Giles Wells D.L.C. No. 53, Township 39
South, Range 1 East, W.M. , Jackson County, Oregon and being a portion of that
property described in that deed to the City of Ashland, recorded in Book 227,
Page 487 of Jackson County Record of Deeds; the said parcel being that portion
of said property lying Southeasterly of a line at right angles to the center
line of the relocated Green Springs Highway at Engineer's Station 275+00 and
included in a strip of land variable in width, lying on the Southwesterly side
of said center line which center line is described in Parcel 1.
The widths in feet of the strip of land above referred to are as
follows:
Station . to Station Width on Southwesterly
Side of Center Line
260+00 270+00 35
270+00 275+00 35 in a straight line to 30
EXCEPT therefrom Parcel 1.
The parcel of land to which this description applies contains 0.18 acre,
more or less.
PARCEL 3 - Permanent Easement for Drainage Facilities
A parcel of land lying in the Giles Wells D.L.C. No: 53, Township 39
South, Range d East, W.M., Jackson County, Oregon and being a portion of that
property described in that deed to the City of Ashland, recorded in Book .227,
Page 487 of Jackson County Record of Deeds; the said parcel being that portion
of said property lying between lines at right angles to the center line of the
relocated Green Springs Highway at Engineer's Stations 273+10 and 273+20 and
included in a strip of land variable in width, lying on the Southwesterly side
of said center line which center line is described in Parcel 1.
The widths in feet of the strip of .land above referred to are as
follows:
Station to Station Width on Southwesterly
Side of Center Line
270+00 275+00 35 in a straight line to 30
EXCEPT therefrom Parcel 1.
12-19-94
Page 2 - Deed
ODOT
File 6129-008
1OB-3-21
The parcel of land to which this description applies contains 110 square
feet, more or less.
Grantor also grants to Grantee, its successors and assigns, a temporary easement for
a work area for construction purposes and berm construction over and across the following
described property:
PARCEL 4 - Temporary Easement for Work Area and Berm Construction
(3 years or duration of project)
A parcel of land lying in the Giles Wells D.L.C. No. 53, Township 39
South, Range 1 East, W.M. , Jackson County, Oregon and being a portion of that
property described in that deed to the City of Ashland, recorded in Book 227,
Page 487 of Jackson County Record of Deeds; the said parcel being that portion
of said property lying between lines at right angles to the center line of the
relocated Green Springs Highway at Engineer's Stations 263+80 and 270+10 and
included in a strip of land variable in width, lying on the Southwesterly side
of said center line which center line is described in Parcel 1.
The widths in feet of the strip of land above referred to are as
follows:
Station to Station Width on Southwesterly
Side of Center Line
263+80 265+20 65 in a straight line to 95
265+20 270+10 95 in a straight line to 65
EXCEPT therefrom Parcel 1.
The parcel of land to which this description applies contains 0.73
acres, more or less.
IT IS UNDERSTOOD that the temporary easement rights herein granted shall terminate
three (3) years from the date hereof or upon completion of the above-mentioned
construction project, whichever is sooner.
IT IS ALSO UNDERSTOOD that the permanent and temporary easements herein granted do
not convey any right or interest in the above-described Parcels 2, 3, and 4, except as
stated herein, nor prevent Grantor from the use of said property; provided, however, that
such use shall not be permitted to interfere with- the rights herein granted or endanger
the lateral support of the highway, or to interfere in any way with the relocation,
construction, and maintenance of said utilities, and their appurtenances, as granted
hereinabove.
Also the rights of the owner of any relocated utilities shall be the same as previously
existed in that portion of the utilities being relocated.
12-19-94
Page 3 - Deed
' ODOT .
File 6129-008
1OB-3-21
IT IS ALSO UNDERSTOOD that these easements shall be subject to the same conditions,
terms and restrictions contained in the easements, licenses and/or permits granted to the
owner of any facilities being relocated.
IT IS ALSO UNDERSTOOD that Grantor shall not place or erect any buildings or
structures upon the easement areas without the written consent of Grantee.
IT IS FURTHER UNDERSTOOD that nothing herein contained is intended to create any
obligation on the. part of Grantee for the maintenance of said utilities.
Grantor agrees, 'the consideration recited herein is just compensation for the
property, including any and all damages to Grantor's remaining property, if any, which may
result from the acquisition or use of said property and the construction or improvement of
the highway.
THIS INSTRUMENT WILL NOT ALLOW USE OF THE PROPERTY DESCRIBED IN THIS INSTRUMENT
IN VIOLATION OF APPLICABLE LAND USE LAWS AND REGULATIONS. BEFORE SIGNING OR ACCEPTING
THIS INSTRUMENT, THE PERSON ACQUIRING FEE TITLE TO THE PROPERTY SHOULD CHECK WITH THE
APPROPRIATE CITY OR COUNTY PLANNING DEPARTMENT TO VERIFY APPROVED USES AND TO DETERMINE
ANY LIMITS ON LAWSUITS AGAINST FARMING OR FOREST PRACTICES AS DEFINED IN ORS 30.930.
It is understood and agreed that the delivery of this deed is hereby tendered and
that terms and obligations hereof shall not become binding upon the State of Oregon
Department of Transportation, unless and until accepted and approved by the recording of
this document.
Dated this day of 19_
APPROVED AS TO FORM: CITY OF ASHLAND
By By
Mayor
By
Audits
STATE OF OREGON, County of
19_ Personally appeared and
who, being sworn, stated that they are the Mayor and
1;d4 of the City of Ashland, Oregon, a municipal corporation, and that this instrument
was voluntarily signed in behalf of said municipal corporation by authority of its
Ordinance No. passed by the Council of said City on this day of
19
Notary Public for Oregon
My Commission expires
12-19-94
Page 4 - Deed
ael/
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AA
A UhITCD WAY AGENCY
January 31, 1995
Brian Almquist
City Administrator
City of Ashland
Dear Brian,
I would like to request the utilization of the City of Ashland land adjacent to Garfield park
for the development of the new youth resource center to be placed on the city council
agenda for the February 7 session.
As you are aware, Youthworks received 5128,000 in community block grant money from
the City of Ashland in last year's budgeting process. At the time, the City did not believe
it had any land available that would be appropriate for the development of the youth
center project. The land issues has continued to be a problem, given the scarcity of
appropriate space in Ashland. Recently, we were alerted to a 1/2 acre of land the city
controlled adjacent to Garfield park. Discussions at various levels indicate that, while
important features need to be seriously considered, this property might be an ideal location
for the project.
1 am including some information on the project that is the culmination of many community
meetings, surveys, and planing groups. I am also including a basic site plan of the
proposed site. While this plan is rough, it does meet all code requirements and will allow
an orientation to the park and neighborhood.
1 thank you for your consideration and look forward to discussing this matter with the
council on the seventh.
Sincerely,
Steven B. Groveman
Executive Director
tbuthworks, Inc. 1052 W. Main 5t. Medford, OR 97501
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A UNITED WAY AGENCY
ASHLAND YOUTH RESOURCE CENTER
RESOURCES AND SERVICES
The program is aimed at serving a wide variety of high school and middle school age youth.
During less structured activities -- drop in recreation -- there will be different times that
different age groups-will be invited in. For example, latch key services are more important
for middle school age youth, so the center would probably accommodate them in the after
school to dinner time slot. During more structured activities —drama, music, art, etc. --
distinction will be made based on interest and ability to participate, rather than age.
Ownership and responsibility are an important part of the center's philosophy. The minimum
demand on the youth using the program will be to be at least self-responsible, that is to do no
harm. The program will offer many opportunities for youth to become more involved in our
community and will encourage them to do so, but will not insist on them doing so in order to
use the facility.
In addition to drop in recreation and creating a "user.friendly" space for youth, the center will
offer other activities that support youth in their families and community. Such services and
activities might include access to family counseling, teen groups, parent education/support
groups, and such. All such services will be limited to non-overnight services, and will be
offered only if they will not detract from the primary focus of providing a safe, friendly, and
accessible space for youth.
Youth will be involved to the greatest extent-possible in the planning of activities, setting of
limits, problem solving of issues, and responding to concerns around the program. It is our
intention that the entire community benefit from the existence of this program, whether or not
they have direct contact with it. The youth utilizing the center must share in the responsibility
of making it work for the whole community.
We will strive to make the center a resource rich environment, a space that brings in the
talents and abilities that exist in Ashland, and allow for their coordination and distribution.
We believe that youth have much to gain in this regard, and just as.much to offer.
v iAril!".I,Vi� "VV ,Il�'tAC il-IIvrs � .VR .,..1 z3\s `r
_.__:.. ..,...,u„;. z..a,.a.._.,....,,..,...... xx:.. ...............x.._ c..s....,....^x....�.,
THIS WILL BE A RESOURCE WHICH 1S YOUTH
FRIENDLY, DRIVEN, MANAGED, GOVERNED, AND ACCESSIBLE
TO THE GREATEST EXTENT POSSIBLE.
FAMILY, PARENT, AND COMMUNITY SER VICES WILL BE MADE
AVAILABLE THAT SUPPORT AND ENHANCE THE PRIMARY FUNCTION OF
CREATING A SAFE HAVEN FOR YOUTH.
ALL PROGRAMS OFFERED THROUGH THIS CENTER WILL PROMOTE
THE VALUE OF RECIPROCITY, OR"GIVING BACK” TO THE COMMUNITY.
THE CENTER WILL PROMOTE COMMUNITY
THROUGH A VARIETY OF PROGRAMS THAT
• CELEBRATE DIVERSITY,
• INCREASE ACCESS TO TECHNOLOGY,
• SUPPORT LIFE LONG LEARNING,
• INCREASE INTER-GENERATIONAL RESPECT,
• PROVIDE CREATIVE RECREATIONAL OPPORTUNITIES,
• AID IN ENVIRONMENTAL AWARENESS,
• HELP PREVENT HOMELESSNESS,
• CREATE A SAFE, APPEALING SPACE FOR YOUTH.
• DEVELOP MENTORS AND MENTORSHIPS
• PROVIDE FAMILY SUPPORT
• PROMOTE YOUTH AS A RESOURCE AND PARTNER
THERE WILL BE A FOCUS ON DEVELOPING AND PROMOTING NETWORKS
IN ORDER TO FACILITATE ACCESS TO RESOURCES AND DEVELOP BETTER
COMMUNICATION IN FAMILIES,NEIGHBORHOODS, AND COMMUNITY.
`' s...............w.�.� :max .,....ayx..zzx xx. .y..„......sa .wz > ..z_
.._...."=r;.i�: ;:£::.:x::s;'ei7:.x::r•: :.��.;.::ttc:vC<;"a::-.:sx".C^:r zs..... a: u;z...::..�z':s:rii>:e:::`.^.
z
The center is designed to meet a number of needs, utilizing the concept of "layered services".
The first services in the layer are those that will be utilized by the greatest number of youth,
and therefore need to be the most available.
DROP IN RECREATION
Available to different groups based on age at different times of the day. This will be
an unstructured activity, offering teens a "place to hang out": Pool tables, ping pong,
darts, etc. will be available, as will snacks. There will be adult supervision, but
emphasis will be placed on teens creating and monitoring their own space. This will
include after-school "latch-key" services for middle school students.
STRUCTURED ACTIVITIES
Drama groups, art projects, music workshops etc. will be offered both on and
off-site. Volunteers from the. community will assist staff in providing
opportunities for youth to develop their art. Participation will be based on
interest and ability. These activities will be structured in such a way as to be
as inclusive as possible. We hope to have a performance space at the center
for teens to display their work (this could include a stage, music studio space,
and/or gallery).
COMMUNITY RESOURCE EXCHANGE
Coordination efforts at the center will be aimed at developing better
access to resources for youth and their families. In some cases the
youth will be part of the resources, as in a job bank or computer
tutorial projects. Also planned, a switchboard (run by youth?) where
folks could call to find recreation/support services for their kids or
who wish to volunteer. It is possible that the middle school might
use some facility space during the school day for an alternative
program.
CLINICAL/SUPPORT SERVICES
Parent support/education groups, teen groups, counseling
services, etc. would be coordinated through the center.
Such activities might or might not take place at the center
depending on scheduling and the ability not to interfere
with the "teen's place" concept.
I
Aemorandum
••..�REpp�.•�;
January 31, 1995
�- Mayor and Council
ram: Councillor Winthrop
p$Jahi t: Youthworks' Request
It is my undemanding from Steve Groveman that he will be attending the C,ohnhcal meeting on Tbesday, February
7, to request the donation of]and at the Garfield Park for the proposed youth facility, in addition to the$128,000
in CDBG fimds appropriated last year. I will be returning to the area from a trip to Washington, DC, and not
arriving in time to attend the Council meeting.
While I am not necessarily opposed to this proposal, at least to a long-tum lease, I do believe we should consider
this request quilt camMy. Specifically,I feel any agreement to give fiutrer support should involve the following:
1)a public hearing at a later date, to allow adequate comment; 2)a clear understanding of cost estimates and
monies expended to date on the project; 3)enforceable conditions requkin_g City approval on the design, general
plan of operations,and coordination with Parks Department activities;and 4) strategies for future fimcinunng.
(r.OwmciTYWwtlu.aob) -
ASHLAND PARKS AND RECREATION COMMISSION
340 SO.PIONEER STREET ASHLAND,OREGON 97520
PARK COMMISSIONERS: °"°""' KENNETH J.MICKELSEN
OF �N`'•., Director
PATRICIA ADAMS
ALLEN A.ALSING v '`
BOB BENNETT -
TERI COPPEDGE "'- r TEL.:(503)488-5340
LAURIE MacGRAW - FAX:(503)488-5374
',OREGOa.'
February 2, 1995
Mayor Golden and City Councilors
CITY OF ASHLAND
Honorable.Mayor and Councilors:
At its January 31, 1995 meeting, the Ashland Parks and Recreation Commission
voted to support the Youthworks proposal to use city owned land adjacent to Garfield
Park which is currently functioning as an open space area for the park.
This support is conditional on the city adopting the seven recommendations listed
below that the Commission believes are important to insure that the building and its
usage is compatible with the park site and neighborhood:
1. That prior to making a decision to allow the property to be used for this
purpose, the City Council hold a public hearing to ensure that the
neighborhood is well informed of the proposal.
2. That, in order to ensure that the building is compatible with the overall design
of the park, the neighborhood, and provides for adequate sound proofing so as
not to disturb park users or neighbors, the City and Commission would have
final approval on the architectural design including appropriate landscaping and
size of the building.
3. That the plans address parking needs for the building.
4. That, because the City would be donating the land, an agreement should be
adopted between the City, Commission and Youthworks which would ensure
that the facility could be used by the City and Commission provided that the
use is not in conflict with Youthwork's agreement with HUD. The agreement
would include language indicating that adequate time would be set aside for
this purpose and that no fee would be charged for "City/Parks" use of the
facility.
Letter to Council Page 2
Youthworks building proposal 02-02-95
5. That in the agreement there would be adequate reversionary language to
ensure that in the event that the building is no longer used by Youthworks for
the stated purpose that the building and land would automatically become the
property of the City. This would ensure the City and Commission that
Youthworks continues to use the building for the originally stated purpose.
6. That Youthworks will conduct neighborhood meetings on its proposed
architectural plans for the building and for its proposed use.
7. That the Commission will be included in the process of selecting staff for the
youth center to ensure appropriate management and supervision of the center.
The Commission would like to have these recommendations included into the
agreement with Youthworks. If the Council chooses not to adopt these
recommendations, the Commission would withdraw its support for use of this site for
the building.
Sincerely,
Allen Alsing, Chair
Ashland Parks and Recreation Commission
cc: Brian Almquist, City Administrator
I MISM-ETTERS.95
. pf At&,`°o
too�.',
February 3, 1995.
�l1II: Mayor and City Council
r ggk���ff
XIIIlt: Jill Turner, Director of Finance
p�UUjEtt: sewer Rates
Recommendation Set a public hearing on sewer rates for February 21, 1995.
Discussion The attached Draft Resolution increases sewer rates on April 1,
1995, 1996 and 1997. This information is based on an update of the sewer rate
study by Hilton Farnkopf and Hobson completed a year ago. Preparing for the
financing of the proposed upgrade to the sewer treatment process is causing the
increases. More detailed information will be included in your next agenda
package.
RESOLUTION NO. 95-_ �E�.:/=�5 ;�
A RESOLUTION ADOPTING A SEWER RATE SCHEDULE
PURSUANT TO SECTION 14.08.035 OF THE ASHLAND MUNICIPAL
CODE AND REPEALING RESOLUTION 9459.
THE MAYOR AND CITY COUNCIL OF THE CITY OF ASHLAND DO RESOLVE AS
FOLLOWS:
SECTION 1. The "Sewer Rate Schedule" marked Exhibit "A" and attached to this
Resolution is adopted as the sewer rate schedule inside and outside the City limits.
SECTION 2. The "Sewer Rate Connection Fee Schedule" marked Exhibit "B" and attached
to this Resolution is adopted as the rate schedule for sewer service and connection fees to the
municipal sewer system.
SECTION 3. The rates adopted on Exhibit "A" shall be increased to account for inflation
annually on April 1st, based on the Consumers Price Index - All Urban Consumer Portland
Index (CPI-U) July to July, provided that no other increases were implemented within the
last twelve months. The City Administrator will provide the City Council with a review of
the rate structure annually in the budget.
SECTION 4. The rates adopted on Exhibit "B" shall be increased to account for inflation
annually on April 1st, based on the Engineering News Record Construction Cost Index (ENR
Index) for Seattle, Washington. The current index is established at 5336, provided that no
other increases were implemented within the last twelve months.
SECTION 5. Fifty percent of the sewer connection fees established herein for the
development of qualified affordable housing under the City's affordable housing laws, shall
be deferred until the transfer of ownership to an ineligible buyer occurs. Said connection
fees shall be secured by a second mortgage acceptable to the City, bearing interest at not less
than 5% per annum. Accrued interest and principal shall be due on the sale to an ineligible
buyer.
SECTION 6. Three copies of this Resolution and Exhibits "A" and "B" shall be maintained
in the office of the City Recorder and shall be available for public inspection during regular
business hours.
SECTION 7. This resolution is effective April 1, 1995.
SECTION 8. Resolution 94-59 is repealed on the effective date of this Resolution.
Resolution 95- DRAFT
Page 2
SECTION 9. The fees and charges listed on the attached exhibits are classified as not
subject to the limits of Section llb of Article XI of the Oregon Constitution (Ballot Measure
No. 5).
This resolution was read by title only in accordance with Ashland Municipal Code §2.04.090
duly PASSED and ADOPTED this day of 1995.
Barbara Christensen; City Recorder
SIGNED and APPROVED this day of , 1995.
Catherine M. Golden, Mayor
Reviewed as to form:
Paul Nolte, City Attorney
EXHIBIT "A"
CITY OF ASHLAND, OREGON
SEWER RATE SCHEDULE DRAFT
RESOLUTION NO. 95--
ADOPTED , 1995
EFFECTIVE DATE APRIL 1, 1995
All sewer service provided by the City of Ashland will be in accordance with Chapter 14.08 of the
Ashland Municipal Code.
1. SEWER RATES WITHIN THE CITY LIMITS
Sutgle Eam�Iy Restdentutl April , 1995 April 1, 136 Apn1;1, 199?`
<Mtnit►ly'Sery;ce charge $lt Op ;:.. $!I2,00 -< $12 75
Euanhtyr€Charge per 100 cf $ iii $`10 $ 1;23
Quantity Charge is based on average winter water consumption in excess of 400 cubic feet (cf) per
month. Winter consumption is defined as the average of water meter readings taken in the months
of January, February and March. Annually on April 1 the bill will be adjusted based on the water
consumption during the previous three months.
Single family residential water accounts with no consumption during the months of January,
February and March will be based at 700 cubic feet.
'hlultt pauuly l�esrileatial A h 1, 1995 App 1, 1996 April 1, 1997
Iatttlti . �e Charge. .
per CTI ,$kD.UO $10 00 X11,00
Quant�tY:. .i
Quantity Charge is based on average winter water consumption in excess of 400 cubic feet per
month per unit. Winter consumption is defined as the average of the water meter readings taken in
the months of January, February and March.
Multi-family residential accounts are all accounts in which more than one residential dwelling is
attached to the same water service. Annually on April 1 the bill will be adjusted based on the
water consumption during the previous three months.. Multi-family residential water accounts with
no consumption during the months of January, February and March will be based at 399 cubic
feet. .<;..: .4: ..
SEWER RAM
F,'q=rr "A" DRAM
PAGE 2
F
... ... .
...........
M_'MEN
.......... ..........
Monthly Service charge : ...........
0*
.. .": A
aim
Quantity Charge per 100 cf M&M MORE Affim
Gemmervial. Industfial and Geyeffwie�
Wnthly SeMee G"e W.000
Quantity Ghafge $1.3VIGO ef
Quantity Charge is based on actual monthly water consumption. Mixed residential and commercial
accounts will be billed as commercial.
For commercial, industrial or governmental users where monthly water consumption is not
measured through city water meters, the sewer rate will be established as follows: The annual
water consumption will be determined by an estimate made by the Director of Finance who shall
use water consumption records of similar users or water consumption records of past use, if
available. The annual water consumption will be multiplied by the Quantity Charge set forth
above and the product divided by twelve. The quotient will be added to the Monthly Service
Charge set forth above. The sum shall be the monthly sewer rate for that user. This rate shall be
effective beginning in the month after the rate is determined until the following July or until the
rate schedule is amended by resolution of the council. At such time the Director shall redetermine
the annual water consumption and compute the monthly sewer rate using the formula set forth
above. Water consumption determined in this manner shall be lowered if the user can demonstrate
through the use of a meter approved by the city that the user's actual consumption is less than the
estimate.
2. ADJUSTMENTS AND EXEMPTIONS TO COMMERCIAL AND SEWER
RATES
A. If a commercial, industrial or governmental user can demonstrate that the volume of sewage
discharged by the user is less than 50% of the water consumed, the City Administrator may adjust
the sewer user charge accordingly.
Methodology for SpggiaI Cases for City Administrator
1. Greenhouses, Churches, and Schools (grades K-12) operating on a nine month school year.
Mt�ntl►ly Service Lire $ 3 OQ IMEN'
ago= $19 Oi3
Monthly SerAee GhaEge Q+n nn
Quantity Ghafte $ 1.34409 ef
SEWER RATES
FNIEUBIT
PAGE AGE "A" DRAFT
Quantity Charge is based on average winter water consumption. Winter consumption is defined as
the average of the meter readings taken in the months of January, February and March. Annually
on April 1 the bill will be adjusted based on the water consumption during the previous three
months.
1. Bed and Breakfasts and Ashland Paris Bathrooms
ppri 1, 1995 App 1, 199b Apn11,_1997,
IuCarxth�y;Servrce Charge—MM
=-M
.............
Oc b. �I3 00 X17;00 9- 0.-
........
$
".2mm
Wndgy SeMee Ghar-ge
Qumifity Ghafge 1.34AGO e
Quantity Charge is based on winter water consumption. Winter consumption is defined as the total
'of water meter readings taken in the months of January, February and March. Annually on April
I the bill will be adjusted based on the water usage during the previous three months.
B. Water sold through an irrigation meter is exempt from sewer user charge.
3. SEWER RATES OUTSIDE THE CITY LIMITS
A. The sewer user charge shall apply to those sewer users permitted under Section 14.08.030 of
the Ashland Municipal Code.
B. The sewer rates for outside the City limits shall be two times the sewer charges for inside the
City limits. -Unmetered residential accounts will be calculated on an average winter usage of 700
cubic feet of water for single family residences, and 400 cubic feet per unit for multi-family
residences.
EXHIBIT "B" DRAFT
CITY OF ASHLAND, OREGON
SEWER CONNECTION FEE SCHEDULE
RESOLUTION NO. 95-_
EFFECTIVE DATE April 1, 1995
A. 4 inch lateral connection from trunk line
to normal curb line $1,295.00
B. 6 inch lateral connection from trunk line
to normal curb line 1,355.00
C. 8 inch lateral connection from trunk line
to normal curb line 1,375.00
D. 10 inch or larger lateral connection from
trunk line to normal curb line COST
E. Manhole maximum depth of 5 feet 1,690.00
1. Per additional foot of depth 50.00/foot
F. 8 inch sanitary sewer line with one five
foot manhole per 400 feet of 8 inch line 25.00/foot
G. Checking for Sewer Main Blockages
without finding a blockage. $90.00
o:Vmlawrkcouxcu.%sawen%sawr295
Contents of Record for Ashland Planning Action 95-008
REQUEST TO AMEND SECTION 18.20.040 OF THE
ASHLAND MUNICIPAL CODE'S LAND USE ORDINANCE
RELATING TO FRONT YARD SETBACKS - SPECIFICALLY
DEALING WITH REDUCTIONS ALLOWING FOR PORCHES.
APPLICANT: CITY OF ASHLAND
- Proposed Ordinance . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1
- Staff Report (Planning Commission) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2
Planning Commission minutes 1/10/95 . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4
- Staff Memo to Planning Commission . . . . . . . . . . . . . . I . . . . . . . . . . . . . . . 5
- Exhibits & Articles . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-11
Land Use Chapter 18.20
18.20.040 General regulations.
A. Minimum lot area: Basic minimum lot area in the R-1 zone shall be five
thousand (5,000) square feet, except six thousand (6,000) square feet for
corner lots. R-1 areas may be designed for seventy-five hundred (7,500), or
ten thousand (10,000) square foot minimum lot sizes where slopes or other
conditions make larger sizes necessary. Permitted lot sizes shall be
indicated by a number following the R-1 notation which represents
allowable minimum square footage in thousands of square feet, as follows:
R-1-5 5,000 square feet
R-1-7.5 7,500 square feet
R-1-10 10,000 square feet
B. Minimum lot width:
Interior lots 50 feet
Corner lots 60 feet
All R-1-7.5 lots 65 feet
All R-1-10 lots 75 7tl feet
C. Lot Depth: All lots shall have a minimum depth of eighty (80) feet, and a
maximum depth of one hundred fifty (150) feet unless lot configuration
prevents further development of the back of the lot. Maximum lot depth
requirements shall not apply to lots created by a minor land partition. No
lot shall have a width greater than its depth, and no lot shall exceed one
hundred fifty (150) feet in width.
D. Standard Yard Requirements: Front yard n.:..s: ..l...:.b....:. , uu t,.
pf, twenty
f�1 �� feet �t °da�ara��' ��t��c�a�e+�r�s�rp�Z�s�salkyb�s�eutted
wt ,sa.�trutut�um�s�stb�ek pf�' �t€rn��s�rbn�pzt�p�rty�r�;a,'�1 gar2�eS
a�esse�£x t�er.� stall laa�`��al 'r�at�txLsszba =of�Q', nal tlie'�r�nt
r€�?��t�; side yards, six (� feet; the side yard of a comer lot abutting
a public street shall have a ten (" foot setback; rear yard, ten (40) feet
plus ten (" feet for each story in excess of one (1) story. In addition, the
setbacks must comply with Chapter 18.70 which provides for Solar Access.
Kf — R-1 Land Use Ordinance January 10, 1994
i
ASHLAND PLANNING DEPARTMENT
STAFF REPORT
January 10, 1995
PLANNING ACTION: 95-008
APPLICANT: City of Ashland
ORDINANCE REFERENCE: 18.20 - R-1- zone, single family residential
18.108 - Procedures, ordinance amendments
REQUEST: Modification section 18.20 of the Ashland land use ordinance relating to
front yard setbacks - specifically dealing with reductions allowing for porches.
I. Relevant Facts
1) Background - History of Application:
This action has been reviewed by the Planning Commission at different
study sessions during the last 3 years.
2) Detailed Description of the Site and Proposal:
The proposal calls for keeping the standard 20' front yard setback for
garages, but allowing for other enclosed, habitable portions of the structure
to be constructed within 15' of the front property line. This is similar to
what is currently allowed under the Performance Standards for new single
family detached residential developments. And finally, allowing for
unenclosed porches to be constructed within 8' of the front property line.
IL Project Impact
Staff has researched this issue, and it is our contention that this flexible setback
requirement will assist in locating structures more near the sidewalk area of the
right-of-way, allowing for additional interaction between homes and the street.
Further, the street enclosure due to having the homes located closer to the street
will be enhanced through this amendment, creating a more inviting streetscape.
Porches will be allowed to be constructed near sidewalks (8'), allowing for ample
opportunities for social interaction between the truly public sidewalk area, and the
semi-private front porch area. Again, we believe these porches will be beneficial
to the streetscape, while also encouraging a more pedestrian environment.
III. Conclusions and Recommendations
Staff recommends approval of the modifications to the R-1 zone as submitted.
PA95-008 Ashland Planning Department -- Staff Report
City of Ashland January 10, 1995
Page 2
PLANNING COMMISSION DRAFT
MINUTES OF JANUARY 10, 1995 MEETING
PLANNING ACTION
REQUEST FOR AN AMENDMENT TO CHAPTER 18 OF THE ASHLAND LAND USE
ORDINANCE RELATING TO FRONT YARD SETBACK REQUIREMENTS FOR
PORCHES.
APPLICANT: CITY OF ASHLAND
This action has been discussed at a Study Session in October as
an option for reducing the front yard setbacks. The Planning
Commission has the power to define flunenclosed porches" . If
there is a problem with intrepretation, the City can intrepret
their own ordinances.. In Staff's opinion, screening and lattice
would be enclosed. The idea is to keep the area of the porch
open in relationship to the street. Steps have to be higher than
18 inches to be part of the porch. This ordinance would apply
in the R-1 zone. The Commission was interested in adding this to
the R-2 and R-3 zone.
Hibbert moved and Giordano seconded the motion to recommend
approval of this ordinance to the City Council.
OFAQ,`'� Qnta ran Aunt
.
'•.OREGOa •� -
• October 21, 1994
TX1: Ashland Planning Commission
ram: John McLaughlin, Planning Director
Subjg& Front Yard Setback Modification/Porch Encouragement
We have done some initial work on the concept of reducing front yard setbacks in order to
encourage the use of porches on new single family dwellings. Our current ordinance requires a
minimum setback of 20' for all lots, with the exception of new subdivisions, which allow for a
reduction down to 15'. This large front yard is a historic relic leftover from when land use
ordinances were initially developed, and "models" were provided to all cities.
I believe that the initial thought towards a front yard setback was good, but it failed to consider
the overall impacts on a neighborhood. What has happened has been a reduction in the amount
of neighborhood interaction, inefficient use of lot area, and a "giving up" of the streetscape to
the automobile.
It is suggested here that through a reduction in the front yard setback requirements, we may be
able to retrofit our existing neighborhoods over many years time with building additions and
porches that provide more enclosure for the street, and will ultimately promote interaction in the
semi-public/semi-private front yard area.
The proposal calls for reducing the front yard setback for habitable portions of the structure to
15', and allowing for porches to extend to within 8' of the front property line. These
dimensions were arrived at in a "hands-on" manner, by examining neighborhood development
patterns, not only in Ashland, but in several other cities in Oregon. Garages would be required
to be setback a minimum of 20'. It would be hoped that the porch and living area of a home
would become the prominent portions of the house, and the garage would become secondary,
reversing a trend that began in the late 1950's until present.
These recommendations are merely a first cut at this issue, and we hope promote discussion and
thought. Staff, as always, is open to any and all modifications proposed.
No specific timeline has been proposed for adoption of these changes, allowing ample
opportunities for additional review, if deemed necessary.
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The New Urbanism is making inroads in the sticks;call it the New Ruralism. quito-la
Dover, Kohl 6 Partners, a Miami firm, has ventured out into the old timber their gr
country outside of Orlando to help a former company town called Loughman man to
hold its own against the nearby growth of Disney.
lowed t
calls "i
called i
figure t
TH E CALIFORNIA PORCH PUTSCH characl
The e
The Los Angeles Times did'a front- Obispo Environmental Task Force. willingly build decks and porches. day cha
page story. ABC, Newsweek, Na- His governmental advisory com- This is the app'roach-Sctimidt and cat
tional Public Radio, even a German mittee proposed guidelines for new prefers. He is more a gradualist networl
public radio station, jumped on it. development in this central Cali- than a neo-traditionalist. He finds use neic
City officials from around the fornia coast city of 43,000. places like Duany/Plater-Zyberk's landma
framew
country phoned in to find out more. What evil have these firebrands celebrated walkable community, residen
"We touched a nerve that was a ordained? Seaside, Florida, "too artificial,"
gel los
lot more sensitive that we real- Mandatory front porches. advocating instead that we "beef malls. I
ized," says Richard Schmidt, ar. For this, Schmidt was deemed up what we've got." braced
chitect, book editor, community "the most radical environmentalist Associate city planner Glen Mat- „peol
planner, former journalist, and in the world" by the executive di- teson echoes his sentiments; this is dire Ian
current member of the San Luis rector of the local chamber of com- not social engineering, but a re- with no
_ merce. The spokesperson for a sponse to growing frustration with who wit
developers' group agreed heartily. isolation and fragmentation. der the
' San Luis Obispo's dilemma is fa- "Developers," adds Mayor Peg Duany
miliar: on the one hand, it has an Pinard, "don't have to live with the mo
., Old Town of shaded streets and the effects of their developments." pockets
r California bungalows, and on the She views the porches as a way to use th,
other, highly profitable, sprawling get people to start talking again. A growth,
developments on the fringe with former Peace Corps math teacher Just
double garage doors and blank in Africa and urban sociologist, ney Is t
l walls facing the street. The issue is she feels certain her children will with C[
whether the town can continue to benefit from her efforts at chang- for 20,
f grow without obliterating a sense ing the face of the city. glomerz
of community. Porch advocates see To date, however, the porch foes chiteclt
' themselves as fighting the sterile, have proved too formidable. The Johnsen
isolating effects of Los Angeliza- guidelines were reworked at a of the t
tion. They're not opposed to growth council hearing, reducing porches consisti
necessarily; they just want to see it to a "suggestion." However, in an Rossi, s
handled in a way that promotes unusual twist, "neighborhood in- one day
neighborliness and community. teraction" was instituted as a stat- in to he
"You can design cities in ways eel goal of all new development by
feet. tit
that drive people apart or bring an unprecedented 5-0 council vote.
them together," argues Schmidt. In A modest rhetorical victory, per-
his neighborhood of tract houses haps, but it's a start. Rocking
from the Fifties and Sixties, people chairs, anyone? FRED DEWEY
✓ rT-rcrrLls V/99
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aating Me an ourhlde room
RW45Wd porch
•no transfUm between InfrirndH house
house and street The garage domwtcs the front of the
house and discourages inuracwn.
•much of the frok r.yard to paved driveway.
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EGO
January 12, 1995
1IlD• Council Members, City Administrator
rom: Mayor Cathy Golden
p1t�ljEtt: Council Liaison Appointments
Listed below are the'new Council liaison appointments:
Airport Commission Mayor Golden
Band Board Don Laws
Bear Creek Greenway Committee Susan Reid
Bicycle Commission Susan Reid
Chamber of Commerce Board Mayor Golden
Chamber Business Facilitating Steve Hauck
Forest Lands Commission Ken Hagen
Historic Commission Steve Hauck
Hospital Board Mayor Golden
Parks & Recreation Commission Steve Hauck
Planning Commission Ken Hagen
Recycling Task Force Ken Hagen
Rogue Valley Council of Govt. Rob Winthrop
Senior Program Board Brent Thompson
So Or Regl Econ Dev Inc. (SOREDI) Rob Winthrop
Traffic Safety Commission Don Laws
Transportation Planning Adv. Comm. Brent Thompson
Transportation Advisory Committee
(TRADCO) Brent Thompson
Tree Commission Don Laws
(r:MayoALiaiaom.mem)
cc: Department Heads
Vision Planning 1/25/95
To: John Mclaughlin-Director Community Development
City Council of Ashland
For council packet, January 31, 1995
From: John Fields-President of Friends of Ashland
Coordinator for Vision Planning Conference
P.O. Box 3010 Ashland, Oregon 97520
Re: Co-Sponsorship of Vision Planning Conference
To City Councilors:
I came before Council last October sharing with you our Vision Planning project. We
are going to have the first of a long term educational and consensus building effort on
March 11, 1995. We are looking for endorsement by government and service
organizations. We are hoping that you will support this kind of a regional and local
network of citizen participation in concert with local government. I have included the most
recent draft including those who are invited as co-sponsors.
We want to encourage you to attend this first conference, and hope that you will join
our efforts towards education of the general population. One of our goals is to bring
together potentially adversarial organizations, and.try to build common ground as well as
articulating those points of disagreement in a way that increases understanding. We would
also like to encourage some new tools that will assure a fresh approach in our urban
planning strategies. We want to advocate a stance that reflects the need for sustainable
growth in regional planning. We are hoping that you will support us both in spirit, through
endorsement, as well as financial. A project like this that depends on volunteer efforts are
always in need of economic support. I believe that his kind of cooperative project will
contribute to your success as our elected officials and enhance some of the policy that you
have shown interest in.
We have received endorsement from Jackson County Homebuilders Assoc., Ashland
Board of Realtors, Ashland Chamber of Commerce, Rogue Valley Civic League as well as
a pledge of support and promise of public endorsement from the majority of the invited co-
sponsors once the City of Ashland puts their"Hat into the Ring".
I am looking forward to meeting with the council on January 31,1995. If you have any
questions feel free to call me.
Thanks again.
Sincerely --
John 'Fields (503)482-8442
Speaking in favor of:
Dennis Jarvi, 115 High Street; Barbara Bonomo, 83 1/2 Oregon Street; Richard Hansen, 25
North Main Street.
Speaking in opposition of:
Terry Skibby, Historic Commission, 611 Beach Street; Rick Harris, co-owner Kelso Realty
and former Historic Commission member.
At 9:00 p.m., Mayor Golden noted that Public Hearings were to end at this time. A Special
Council meeting will be held tomorrow night, Wednesday, September 7, beginning at 7:00
p.m. in the Council Chambers.
4. (Continue public hearing on amendment to the Procedures Chapter 18.108 of the
Land Use Ordinance to September 20, 1994).
Councillors Hauck/Winthrop m/s to continue this Public Hearing to 7:00 p.m., Tuesday,
September 20, 1994. Voice vote all AYES.
PUBLIC FORUM: Business from the audience not included on the agenda (limited to 3
minutes per speaker and 15 minutes total).
John Fields, 845 Oak Street, representing Friends of Ashland, spoke to Council regarding a
presentation to be made on Sunday, September 11, on Vision Planning.
Councillors Winthrop/Reid m/s to place this item on the agenda for Council discussion.
Voice vote all AYES. Motion passed.
Fields invited participation by all those interested. Fields stated he was hoping for
contributions from the City and SOSC. Councillor Laws encouraged Fields to contact
Chamber of Commerce; realtors and others for support as well. Councillor Winthrop stated
he thought there was value to this program and he hoped everyone that had interest in this
topic would be invited to be involved.
Rick Harris, Kelso Realty, asked that the continued public hearings be televised tomorrow
night.
Tom Crimmins, Living Opportunities, 747 Normal Avenue, asked if City could explore
employment opportunities for their clients.
Jack Blackburn, 805 Oak Street, referred to an article in Sunday's Oregonian regarding
improved citizen involvement in government.
Councillors Laws/Winthrop m/s to extend meeting 1/2 hour. Voice vote all AYES.
Motion passed.
c�ar�m.�v-s-w.�•wca s)
OREGOa
February 2, 1995
��. Brian Almquist, City Adminstrator
grim: Steven Hall, Public Works Director
SUbj9& Final Assessment Hearing, Mountain Ave Sewer LID
ACTION REQUESTED
City Council adopt attached Resolution setting the date for a final assessment roll hearing for March 7,
1995.
BACKGROUND
See attached memorandum from Jim Olson.
Staff Recommends approval.
cc: Jim Olson, Assistant City Engineer
Enc: Olson memo 1/6/95
Resolution
Notice of Public Hearing
Proposed Final Assessment Roll
L
:oF,�Nt''c
o4cco�,•
December 22, 1994 (Revised 01/06/95)
�D- Steve Hall, Jill Turner, Pat Caldwell, Brian Almquist
(19 ram: James H. Olson, Assistant City Engineer
p ubjert: N. MOUNTAIN AVENUE SANITARY SEWER L.I.D. - FINAL COST (Revised)
Although the above referenced project has not yet been given final approval, we now have enough information to
complete the final assessment cost. Please review my figures to insure that nothing has been overlooked.
The final cost for Project No. 94-04 is as follows:
1. CONTRACT FINAL COST (see attached summary) $252,744.00
2. ENGINEERING CONTRACT (see attached summary)
FINAL COST $36,797.66
3. PRELIMINARY ENGINEERING
FINAL COST $4,995.57
4. OTHER COSTS
Warehouse issue (conduit) $160.00
Bid advertisement (Mail Tribune) $471.60
Bid advertisement (Daily Journal of Commerce) $202.50
TOTAL OTHER COSTS $834.10
SUBTOTAL $295,371.33
5. CONTRACT ADMINISTRATION
5% of Construction: .05 X $252,744 $12.637.20
6. ANTICIPATED INTEREST THROUGH 02/15/95 $5,794.00**
7. ANTICIPATED FINAL ASSESSMENT COSTS $313,802.53
PAGE 2-(c:eneinee,Mmefnc t.Mem)
Based upon the anticipated final assessment cost the assessment rate is computed as follows:
The'origirial cost estimate, from which Resolution No. 93-08 was derived, was $336,855.13.
The final assessment as computed is $313,802.53 or $23,052.60 less-(6.8%) than the
published estimate.
The assessment is $313,802.53 divided by 62.82 acres = $4,995.26 per acre. The estimated
rate was $5,362.23 per acre, again resulting in a $366.97 per acre or 6.8% savings to the
owners.
See attached Exhibit "A" for a compilation of the assessments for each lot. f
PAGE 3-Ic:engine erinmufno t.Memi
RESOLUTION-NO. 95-
A RESOLUTION SETTING A PUBLIC HEARING FOR ASSESSMENTS TO
BE CHARGED AGAINST LOTS WITHIN THE NORTH MOUNTAIN
SANITARY SEWER DISTRICT FOR SANITARY SEWERS IN THE AREA
OF NORTH MOUNTAIN AVENUE NORTH OF BEAR CREEK
THE CITY OF ASHLAND RESOLVES AS FOLLOWS:
SECTION 1. The council having received proposed assessments to be charged
against each lot within the North Mountain Sanitary. Sewer District orders that a public
hearing be held to consider written objections to these assessments at 7 p.m., March
7, 1995, in the City of Ashland Council Chambers. The City Recorder is directed to
mail the attached notice of the proposed assessments to the owners of the lots to be
assessed.
The foregoing resolution was READ and DULY ADOPTED at a regular meeting of the
City Council of the City of Ashland on the day of 1995.
Barbara M. Christensen, City Recorder
SIGNED and APPROVED this day of 1995.
Catherine M. Golden, Mayor
Reviewed as to form:
Paul Nolte, City Attorney
PAGE 1-RESOLUTION(a:oratn-mt3.Res)
NOTICE OF PUBLIC HEARING TO HEAR OBJECTIONS
TO PROPOSED ASSESSMENTS TO BE CHARGED AGAINST LOTS WITHIN
THE NORTH MOUNTAIN SANITARY SEWER DISTRICT
Please take notice that the Ashland City Council will hold a public hearing to consider
written objections to the proposed assessments for the assessment district described
above. The proposed assessments, a description (by map and tax lot) of the property
to be assessed and the name of the property owner are, attached to this notice.
The public hearing will be held at:
7 p.m., March 7, 1995
Council Chamber
1175 East Main Street
Ashland, Oregon 97520
The Ashland Municipal Code requires that any objections that are filed must be in
writing and must state the specific grounds for the objection.
Objections must be received by:
5 p.m., March 7, 1995
and may be delivered or mailed to the:
City Administrator
20 East Main Street
Ashland, Oregon 97520
Please note that assessments may be modified by the council and will be levied by the
council after the hearing, will be charged against the property, and will be immediately
payable in full or in installments (if applicable) following the levy.
Barbara M. Christensen, City Recorder
CITY OF ASHLAND
Department of Public Works - Engineering Division
FINAL ASSESSMENT COSTS NORTH MOUNTAIN AVENUE SEWER L.I.D.
EXHIBIT ON'
Map Lot Owner Area Unit TOTAL
No. No. Address (Acres) Costs COSTS
39-1 E-4AC 400 Richard/Roberta Harper 9.63 $4,995.26. - $48,104.35
P.0. Box 35 '
WINCHESTER OR 97495
39-1 E-4AC 401 Peter J./Deborah L. Cislo 0.68 $4,995.26 $3,396.78
400 E. Nevada Street
ASHLAND OR 97520
39-1 E-4AC 500 Daniel R./Charlotte L.White 0.73 $4,995.26 $3,646.54
945 N. Mountain
ASHLAND OR 97520
39-1 E-4AC 501 Danial R./Charlotte L.While 2.00 $4,995.26 $9,990.52
945 N. Mountain
ASHLAND OR 97520
39-1 E-4AC 600 Tom Marr/Katrina Sanchez-Marr 0.95 $4,995.26 $4,745.50
P. 0. Box 492
PHOENIX OR 97535
39-1 E-4AC 700 Daniel R./Charlotte L.While 3.85 $4,995.26 $19,231.75
945 N. Mountain
ASHLAND OR 97520
39-1 E4AC 800 Francis D. Connor 2.00 $4,995.26 $9,990.52
905 N. Mountain
ASHLAND OR 97520
39-1 E-4AC 900 Hunton A./Sheila R. Conrad 14.00 $4,995.26 $69,933.64
P.O. Box 653
KULA H196790
39-1 E4AC 901 Hunton A./Sheila R. Conrad 2.16 $4,995.26 $10,789.76
P. 0. Box 653
KULA HI 96790
39-1 EAAD 200 Hunter S./Madeline Hill 15.37 $4,995.26 $76,777.15
P. 0. Box 1334
ASHLAND OR 97520
39-1E-4DA 100 Hunter S./Madeline Hill 6.45 $4,995.26 $32,219.43
P. 0. Box 1334
ASHLAND OR 97520
39-1E-4DB 100 Dorothy Todd 5.00 $4,995.26 $24,976.30
855 N. Mountain
ASHLAND OR 97520
TOTAL 62.82 $4,995.26 $313,802.24
ADDITIONAL INFORMATION: A detailed cost breakdown of project costs are available during business hours at the office
of the City of Ashland Engineering Division,271/2 North Main Street, Ashland, Oregon 97520.
Ic:b�M3,...I
' F�~` � Memorandum
1.GR EGO
a,,
January 12, 1995
Brian Almquist, City Administrator
r ff
ream: Steven Hall, Public Works Director_ q�`
,�$1IDj]Ut: Staff Report, Brown and Caldwell Information/Presentation
ACTION REQUESTED
City Council receive presentation from John Holroyd of Brown and Caldwell which will include
letter on phased cost, updated costs for 3 options outlined in this memorandum and graphics for
public information process.
BACKGROUND
In the Council packet(1/3/95) I included a letter from John Holroyd on cost of phases for the
wastewater treatment plant upgrade. Since I had no response from the Council requesting
additional information, the letter is presented for your consideration and discussion. In addition,
upgraded costs for the three options outlined in the previous, and this memorandum, will be given
to you as soon as possible. Similarly, the graphics for presentation in a public forum are being
completed. At this time, I believe the costs may not be available until the 1/17/95 Council
meeting. The graphics will not be available until the Council meeting.
STAFF COMMENTS
[Comments same as presented in memorandum to Council at 1/3/95 meeting with one change as
outlined in option 2.1
PAGE I-(c:waw\w vwt2.Mem)
As I noted at the last Council meeting, a key decision should be made by the Council. The decision
is whether Ashland will continue to consider an option which will allow year around discharge to
Bear Creek. I have a concern for year around discharge. The concern is the ability of either a
tertiary treatment plant or a combination of wetlands and soil filtration to consistently meet summer
standards. Based on my review of the options, I cannot recommend either solution to the Council
because neither option has a proven track record.
If Council elects not to pursue a year around discharge option, I believe that there are only three
candidates available for serious consideration. I have dropped our "alphabet soup" system for this
review. The first two options I consider a "toss up". The third option I have some reservations.
OPTION 1 requires a major upgrade to the wastewater treatment plant with winter discharge
to Bear Creek and summer discharge to the Talent Irrigation District (TID) canal near Oak
Street. A gallon-for-gallon exchange with TID stored provides a "no loss" condition for Bear
Creek. The TID Board of Directors has expressed a concern for their customers with the use
of reclaimed water. In that light, a 25 acre wetland and a Level IV effluent probably will be
required to satisfy TID and their customers. A minimum addition to the major plant upgrade
would be a 25 acre pond to store water during the spring and fall "windows" of time between
the summer standards and the TID irrigation season. The TID exchange option meets the
Council's written goal of not reducing flows in Bear Creek.
OPTION 2 is similar to Option 1 but would have summer discharge applied as spray irrigation
to approximately 750 acres of land. The costs assume City purchases the land. The land
could be used in a positive manner by producing a grass crop. A 20 acre storage pond would
be required to balance the effluent flow with available irrigation days. If wetlands are deemed
a value to the community by the Council could be
tn
pocorporated as a vvSiial buffer fo the $forage Mond and provide habitat for wiidlife4Vetlands
must Ike marrttamed a a relatively constant level and' the fluctuations required far thestorage
nd would destroy a wetland). The initial investigation of property for this option included
1300 acres. Of the 1300 acres, portions of 520 acres have TID stored water rights totalling
708 acre-feet of stored water. These water rights have a priority date of 1915, the same as all
other agriculture stored water rights in the Bear Creek basin. The following table gives the
volumes available for given durations, assuming different scenarios for percent of water
available from storage. I am not aware of the allocation falling below 80% in the past seven
years. As a general rule, 2 months supply would fill the low flow gap after TID stopped
flowing water in Bear Creek until the first rains of the fall season.
PAGE 2-(.:.V.w\, tp pt2J,1a")
Percent Stored 100%* ,9,0%* 75%*
Water Available i ;: : s'a {r-;i;
Length of Time Volume Volume Volume
Water Supplied to Available in Available in Available in
Bear Creek MGD ** MGD ** MGD **
2 Months 3:85 3:46 2.89
3 Months 2.54 2.29 1.90
4 Months 1.92 1.73 1.44
5 Months 1.54 1.39 1.15
* Water available based on % reservoirs are full less a reserve
** Million Gallons per day
OPTION 3 would contemplate the raising of the existing wastewater treatment plant and
constructing a pump station and approximately 7 miles of sewer line. Ashland's effluent would
be transported by the Bear Creek Valley Sanitary Authority (BCVSA) system to the Medford
Wastewater Plant. My main concern with this option is the permanent removal of
approximately 2 million gallons of water a day from the upper reaches of Bear Creek and the
City of Ashland. Part of my reservations towards this option is the future need for drinking
water for the ensuing generations. Technology is available to produce drinking water from the
effluent. Cost, public acceptance, and other less costly options for drinking water, do not
make this an attractive alternative at this point in time. The Medford Reclamation Project
holds promise for replacement of the treated effluent removed from Bear Creek.
Medford Reclamation Project: The approximate construction cost for the
project is $15,000,000 with annual operating costs estimated at $60,000.
This does not include costs which either the Medford Irrigation District
(MID) or Rogue River Valley Irrigation District (RRVID) may have to
invest if their existing canal system is inadequate to transport the reclaimed
water.
Howard Prairie has a capacity of 60,000 acre-feet which is split TID
(48,000 acre-feet), MID (8,000 acre-feet) and RRVID (4,000 acre-feet).
With the Medford Reclamation Project all or a portion of the 12,000 acre-
feet assigned to MID and RRVID could be redistributed for instream,
agriculture and municipal use. There would be legal hurdles to overcome
involving the three irrigation districts, the Oregon Water Resources
Department and the U.S. Bureau of Reclamation.
PAGE
SUMMARY
The decision is not a simple or an easy one for the Council. The impacts.are far reaching as they
set a commitment for the future of Ashland and Bear Creek while severely restricting Ashland's
ability to finance any other projects for the next 20 years.
cc: Jonathan Gasik, P.E., Environmental Engineer, DEQ Medford
John Holroyd, P.E., Brown and Caldwell Consulting Engineers
John Davis, P.E., Woodward-Clyde Consultants
Dennis Barnts, Water Quality Superintendent
Gary Schrodt, Ashland Wetlands Coalition
Nancy Abelle, Ashland Clean Air Coalition
Ron Roth, Eagle Mill Farm
Enc: Holroyd letter (12/22/94)
PAGE 4-(c:waw%wwtpopQ.M=)
B R 0 W N A N D DEC 2 7 1994 D
C A L D I V E L L --- --�
CITY OF ASHLAND
December 22, 1994 -
Mr. Steve Hall
Public Works Director -
City of Ashland
20 East Main Street
Ashland, Oregon 97520 13-4384
Subject: Cost Effective Analysis — Wastewater Facilities Plan Facilities Plan
Dear Mr. Hall:
During a council work session on October 24, 1994, we discussed at length the Department
of Environmental Quality (DEQ) permit limits for discharge to Bear Creek. We were
asked to develop for the council a summary of the permit limits, the associated treatment
requirements, and their associated costs. The purpose of this exercise was to assist the
council in judging the environmental benefits which would accrue from each additional
e
treatmnt step.
The analysis begins with a summary of the permit limits. Four basic treatment increments
are then presented along with their expected performance and cost.
PERMIT LIMITS AND REQUIREMENTS
The DEQ discharge limits for Bear Creek address a large number of constituents and are
somewhat complicated. They can be found in their complete form in OAR 340-41-362,
340-41-375, and 340-41-385. Exhibit A includes a condensed version of these regulations.
Many of the requirements vary in relation to flow in Bear Creek. For the purposes of
discussion, the permit limits can be divided into four general categories. These permit
categories and the related environmental concerns are presented below.
Organic/Ammonia Contaminants
The oxygen demand exerted by contaminants in the effluent are limited by the stream
standards. This includes both biochemical oxygen demand (BOD) as well as ammonia.
Both pollutants extract oxygen from the stream during their decomposition. Oxygen
depletion will impact fisheries and encourage growth of undesirable vegetation. In
addition, ammonia is know to be toxic to many forms of aquatic life. To prevent this
process these contaminants are degraded biologically in the treatment plant.
^,.,ormewal Enginc-er:c0 AnCConsu4fng•AnellSCal S&mCe$
1025 WIIEjVETIE STREET. SIITE 300. EUcENF. OR 91401.3199
(5 0 3) 6 S 6 9915 FAX (503) 656-1411
p, Mr. Steve Hall .
December 22, 1994
Page 2
Permit,requirements limit the amount of organic and ammonia loading allowable,in Bear
Creek as shown in Table 1.
Table 1. Organic/Nitrogen Limits
Parameter Seasonal applicability In-Stream limit
CBOD, mg/L Summer 3.0
Winter 2.5 (h)
CBOD + NBOD, mg/L Summer 3.0
Winter 2.5 (h)
Ammonia-N, mg/L Summer 0.25
- Winter 1.0
Chlorine
Either liquid and gaseous chlorine have been traditionally used to disinfect effluent prior to
discharge to receiving waters. Elevated levels of chlorine are toxic to many elements of
the stream biological community. In particular, fish spawning can be interrupted due to
relatively low levels of chlorine. Ashland's permit requirements limit the concentration of
chlorine to 0.011 milligram per liter (mg-1L) both in winter and summer.
Phosphorus
Phosphorus is one of the primary nutrient sources for aquatic growth in streams. Excess
available phosphorus can cause algal blooms which will remove oxygen from the stream
and depress the pH. The DEQ has established 0.08 mg/L as the phosphorus concentration
in Bear Creek upstream of the treatment plant. While it is unclear what phosphorus level
will stimulate aquatic growth, the DEQ has taken the conservative approach of requiring
the plant effluent to not exceed background phosphorus levels in the stream. Therefore,
the summer requirement for phosphorus is 0.08 mg/L for discharge from the plant. There
are no winter limits on phosphorus due to the increased stream flows and lower water
temperatures. .
Temperature
Elevated water temperatures are known to impede fish spawning, hence, the DEQ has
established a maximum desired stream temperature of 58 degrees F. At stream
t
r
Mr. Steve Hall
December 22, 1994
Page 3
"'temperatures below 58 degrees F, the effluent can increase the sfream temperature by no
a more than 2 degrees F. At stream temperatures above 58 degrees F;no increase in stream
temperature is allowed.
level 4 Effluent Reclamation
Level 4 is a DEQ designation of effluent'quality`:It represents the highest level of"
treatment for irrigation purposes and means the effluent can be used for most irrigation
applications. The DEQ has not indicated that Level4 effluent-will be required'for"
discharge to the Talent Irrigation District (TID) canall It is"assumed that-Level 4'effluent
will be required by TID prior to'discharge to their"system. :' =• ' " • '- '•'
Table 2 shows the treatment requirements and public access constraints of a Level 4
effluent.
Table 2. Treatment and Monitoring Requirements for Use of Reclaimed Water.
.(From OAR 340-55 — Use of Reclaimed Water from Sewage Treatment Plants)
Category Level Level II Level III Level IV
Biological Treatment X X X X
Disinfection X X X
Clarification X
Coagulation X
Filtration X
Public Access Prevented Controlled Controlled No direct public
(fences (signs, rural or . (signs, rural or contact during
gates, locks) nonpublic lands) nonpublic lands) irrigation cycle
TREATMENT ALTERNATIVE COMPONENTS
Four treatment alternatives would be employed to comply with the discharge permit limits
described above. The categories include a base treatment plant upgrade project, wetlands
for temperature attenuation, a phosphorus removal system, and treatment to Level 4
effluent reuse standards.
Treatment Plant Upgrade. Improvements to the existing wastewater treatment plant
would allow the city to comply with discharge limits for organic constituents (BOD),
ammonia, and chlorine residuals. The plant's current activated sludge treatment process
would be retained.
Mr. Steve Hall
December 22, 1994
Page 4
To,comply with discharge limits for organics and ammonia, new aeration basins and a new
;s,secondary clarifier would be constructed. ,In addition, the plant's existing aeration basins
would be modified to improve performance. The aeration basins would convert both
organics and ammonia into harmless by-products. The basins would be sized to ensure
compliance with discharge limits, even during the winter months, when low temperatures
impair the performance of biological treatment systems. .The new secondary clarifier
would increase solids removal efficiency and enhance reliability.
tr�c+s
Two options exi st to prevent the discharge of toxic chlorine residuals. One option is to
;_remove chlorine prior to discharge with a sulfur-based chemical such as sulfur dioxide.
Sulfur dioxide reacts with chlori ne to form chlorides and sulfates both of which are
harmless at low concentrations. Sulfur dioxide is available in both gaseous and liquid
forms. An alternative means of disinfection, such as ultraviolet (UV) light, would end the
use of chlorine altogether. UV irradiation prevents microorganisms from reproducing by
altering their DNA structure. Due to both environmental and safety concerns, many
wastewater treatment plants are converting from chlorine to UV disinfection. However, at
this time chlorine is almost universally used at plants that provide effluent for irrigation
because chlorine residuals can be continuously monitored, providing a positive indication
= that the disinfection process is functioning properly. This treatment plant upgrade will
produce a Level 3 effluent as shown on Table 2.
Other major improvements to the liquid stream treatment process include modifying the
primary clarifier, constructing a new blower building, and installing aeration blowers.
Improvements to the plant's solids management program are also needed. Proper solids
treatment and handling is critical to the performance of a wastewater treatment plant.
Sludge must be removed from the plant consistently to ensure compliance with discharge
permit limits. In general terms, a successful solids management program consists of three
components: treatment, storage during wet weather, and beneficial reuse. The following
improvements are recommended:
• Constructing a new anaerobic digester and control building. The new digester
would increase the plant's solids treatment capacity.
• Installing a new sludge thickening system. A thickener would enhance the
performance of the anaerobic digesters.
• Constructing a facultative sludge lagoon. The lagoon would provide storage
during wet weather.
Mr. Steve Hall
December 22, 1994
Page 5
Purchasing a new sludge truck. -The new truck would_allow the plant.to .
continue its successful program of'sludge' reuse on agricultural land as a soil
amendment.
Wetlands:.: .
The primary treatment function of wetlands of the Ashland wastewater treatment plant
would be to reduce the temperature of the treatment plant effluent: Unfortunately, it is
difficult to accurately predict the effects of a.wetland on `effluent temperature.. Site specific
factors such as ambient air temperature, wind direction and speed, surrounding topography,
and vegetation type and density-all affect wetlands water temperature: During certain
conditions wetlands may actually increase effluent temperature.
FWetlands also provide a degree of additional effluent treatment commonly referred to as
l polishing. Ammonia, BOD, and solids concentrations can all be reduced. The degree of
treatment provided will vary seasonally.
Other benefits of wetlands include the creation of wildlife habitat, educational and
recreational opportunities, and increased public awareness.
Phosphors Removal S}stem
To attain the effluent phosphorus limit of 0.08 mg/L, the treatment system would likely
employ chemical precipitation of phosphorus. Biological phosphorus removal systems
normally can only achieve effluent phosphorus concentrations of I to 2 mg/L. The plant
effluent currently contains approximately 4 to 6 mg/L of phosphorus. The proposed
phosphorus removal system would utilize both biological and chemical methods. The
system would consist of all of the components in the treatment plant upgrade described
previously as well as the following:
• A new primary clarifier.
• A chemical addition and mixing system.
• A recycle pumping system for biological phosphorus removal.
• Tertiary clarifiers for chemical phosphorus precipitation.
• Tertiary filters to remove the phosphorus associated with solids.
• Sludge gravity thickeners.
A soil treatment system may be an alternative to the chemical phosphorus removal system
described above. Certain types of soils absorb phosphorus due to their chemical makeup
and electrical charge. With a soil treatment system, plant effluent would be applied to a
large bed of soil with the appropriate chemical properties. Phosphorus in the effluent
• 1
Mr. Steve Hall
December 22, 1994
Page'6
would absorb into the soil. After percolating through the soil the treated effluent.would be
collected and discharged. Over time all of the sorption sites on the soil would become
filled and the soil would be replaced.
At this time there are no full-scale soil treatment systems in operation. Therefore, prior to
construction of the system, an extensive pilot study should be performed to ascertain
whether a soil treatment system could treat plant effluent to the required levels. In
addition, information about operation and maintenance costs, soil replacement intervals,
and construction costs would be gathered.
T6'attain a Level 4 effluent, chemical addition and filtration must be added to the basic
plani upgrade. Chemicals such as alum are added in mixing chambers upstream of the
filters to aid in coagulation and enhance filter efficiencies. The filters will use a media of
both sand and anthracite to remove minute suspended solids. This operation will result in
lower effluent BOD concentrations. Disinfection efficiencies downstream of the filters are
also improved.
COST BENEFIT SU\LINIARY
Table 3 shows the incremental costs associated with compliance of each permit
requirement. It should be noted that the costs for each alternative are still being refined
slightly. For consistency, we have used the 1991 Draft Facilities Plan and the 1994
Woodward-Clyde Facilities Plan Addendum costs updated with the current cost index.
Table 3. Cost Comparison of Treatment Alternatives
Discharge parameter Treatment project Cost,d $1,000
BOD,° Ammonia, Chlorine Plant upgrade IO.508
Temperature
Wetlandb,e 5,227
Phosphorus Phosphorus removal b.c 13,2S1
Level IV reclaimed water Level IV treatment b,f 4,412
Notes:
BOD, ammonia, and chlorine discharges would all require an indentical plant upgrade project.
b Costs shown are incremental costs to be added to cost of base Plant Upgrade project to address either
temperature, phosphorus, or Level IV treatment.
Assumes chentical/biological phosphorus removal system. Phosphorus removal costs could be substantially
reduced if pilot studies show that a soil treatment system will comply with discharge limits. Woodward-Clyde
estimated cost of a seasonal soil treatment system at approximately $2 million.
d Costs calculated at the current Engineering News-Record construction cost index (ENR CCD of 5450. Costs
include engineering and contingency.
Cost taken from the 1994 wastewater Facilities Plan Addendum by Woodward-Clyde Consultants.
f Assumes effluent would be discharged to the Talent Irrigation District canals.
Mr. Steve Hall
December 22, 1994
Page T
Plea this.analysis.
ou have an questions re ardin - - - - -
_._.Very truly yours,:",-
BR"_ AND CALD1'VELI
IAA
John olroyd
Project Manager
JEH:ps.jdc
Enclosures)
EXHIBIT A
TABLE - 14;1:
Ashland Wastewater Treatment Plant
Allowable Effluent Concentrations ;
- ' 'Allowable EftlbenC
Parameter Seasonal Applicability In-Stream Limit Value(m)
CBOD, mg/I Summer 3.0 3.00 (a,e,fv;s)
Winter 2.5 (h).:: r.,7 r,'y `7.8;(b.alflca,;.I
CBOD + NBOD, mg/I Summer 3.0 . $6.75
Winter 2.5
Ammonia-N, mg/1 Summer 0.25
Winter 1.0 1.882(i;'aj)<"^
Chlorine - mg/l Summer 0.01 I
Winter 0.011 0.021
Total Phosphorus, mg/I Summer 0.08 0:08 (e):,..._
Temperature, °F Summer 58 75.6 (a e,i k)
Winter 58 38.8 (b,dj,l)
(a) Assumed minimum summer stream flow at point of discharge, mgd 3
(b) Assumed winter stream now at point of discharge, mgd 3
(c) Assumed average daily summer plant flow, mgd 2.4
(d) Assumed average daily winter plant flow, mgd 3.4
(e) Assumes background concentration equal to or higher than in-stream limit
(f) Assumes zero background concentration
(g) Current CBOD+NBOD winter discharge, ppd 1552
(h) Measured at Kirtland Road in Medford
(i) Assumed summer stream temperature, `F 75
0) Assumed winter stream temperature, °F 35
(k) Allowable summer temperature increase, °F 0.25
(1) Allowable winter temperature increase, °F 2
(m) Assumes discharge w Bear Creek
(n) Average values for January 1991 through April 1992
(o) Expected average values
(p) Limit based on the lesser of current mass discharges of CBOD+NBOD from W WTP divided by future
plant flow, and allowable CBOD + allowable (Nlit times 4.35)
(q) Limit based on the lesser of 30 mg/I or the allowable CBOD+N''BOD
(r) CBOD mass limit (streamflow<10 efs), ppd 59
(s) Limit based on the lesser of allowable CBOD+NBOD or CBOD mass discharge limit
(t) CBOD+NBOD mass limit (streamflow<70 cfs), ppd 220
(u) N113 mass limit (streamflow<10 cfs), ppd I I
(v) Limit based on the lesser of instream limit and mass limit
Source: Brown & Caldwell Consultants
92COS05AV.DDENDU>t'6GC11-5+ 0I Oi%�-'N� 4-6
Of
Memorandum
IREGO.� December 14, 1994
Brian Almquist, City Administrator
r-
m: Steven Hall, Public Works Directo'm
�raV-
�1IQjed.' Wastewater Treatment Plan Policy and Goals & Objectives
ACTION REQUESTED
City Council review and confirm or amend attached draft Policy and adopted Goals and Objectives.
BACKGROUND
The attached position paper you received prior to Rob Winthrop and I presenting it to Oregon Departments of
Environmental Quality(DEQ, Fish and Wildlife(ODFW),Water Resources(OWRD), Agriculture(ODA),
Rogue Valley Council of Goverrmments(RVCOG)and representatives of the Bear Creek Coordination Council at a
meeting held in Eugene on 11/10/94. The paper is a distillation of Rob and my understanding of Council
discussions at the work session held 10/26/94.
x
Council tabled discussion of the position paper from the December 6, 1994 meeting until December 20, 1994.
INCREMENTAL COST REPORT
John Holroyd will have the it armental cost report prepared for presentation to the City Council at your January
3, 1995 regular meeting: The report will detail costs and benefits of the major components of a major plant
upgrade, wetlands and soil filtration system. The comparison will include cost, pollutant removal and comparison
of pollutant removal to the winter and summer standards for Bear Creek.
I will not be at the January 3 meeting because of personal reasons. If the Council wishes, I could make a formal
presentation at your January 17 meeting.
FAX: Jonathan Gasik, Senior Environmental Engineer, DEQ
Gary Arnold, Nonpoint Source Specialist, DEQ
cc: Gary Schrodt, Ashland Wetlands Coalition
Nancy Abelle, Ashland Clean Air Coalition
Eric: Draft Council Policy
Adopted Council Goals and Objectives
CITY OF ASHLAND
COUNCIL POSITION PAPER
ASHLAND WASTEWATER TREATMENT PLANT
DRAFT: November 30, 1994
The options currently before the Council to meet mandated water quality standards in Bear Creek include the
abandonment of the City's wastewater treatment plant through use of the Medford regional facility, and a variety
of options for maintaining year around effluent discharge to Bear Creek likely to meet TMDL requirements. All
options likely to meet TMDL mandates involve costs in the range of$30,000,000 net present value.
The following three issues are of major concern to the City Council in this selection process:
1. The central problem before the Council should be the need to improve the overall health of Bear
- Creek, not to comply with a particular end-of-pipe regulation.
2. There needs to be a coordinated and consistent approach to the problems of Bear Creek, both
through consistency in State policy, and through coordinated, regional action by all Bear Creek
stakeholders.
3. Decisions regarding expensive end-of-pipe solutions must be guided by plausible evidence that such
actions will yield substantial improvements to the health of Bear Creek.
Given these premises, the City Council concluded the following:
1. Ashland must bear a major responsibility for improving the health of Bear Creek.
2. Ashland has not received convincing evidence for improvements in watershed health that would
justify the costs of total compliance with TMDL regulations.
3. The Council wishes to pursue a regional approach in cooperation with all other Bear Creek
stakeholders, the Department of Environmental Quality, and other State agencies that would identify
\ and fund the most cost effective measures for improving the health of the entire Bear Creek
system.
4. The Council does not suggest that a regional approach would necessarily result in lower costs for
Ashland. Rather a jointly funded, jointly organized approach would yield greater benefits to Bear
Creek for the dollars invested.
k
CITY OF ASHLAND
WASTEWATER TREATMENT PLANT
GOALS AND OBJECTIVES*
Adopbd by dr City C-WA
Odober22,IM
R,WWd1M1111nd Nonmb"A 1B@
RMsW1,ft a5/mWSS[#pHmbsr21,IM
The Ashland City Council requires the Ashland Facilities Plan to the maximum extent practicable to:
1. Satisfy Oregon Department of Environmental Quality (DEQ) standards for effluent from the Ashland Wastewater
Treatment Plant (WWTP);
2. Replace the volume of WWTP effluent removed from Bear Creek;
3. Support the natural ecology of Bear Creek; and
4. Minimize capital and operating costs of the WWTP.
5. Eliminate odors created by the WWTP.
S7A7E/v1FN7 F NEAM SIT YON
The Ashland City Council will give full consideration to the possible use of multiple objective open surface wetlands technology
to assist in achieving the WWTP goals.
l+tlNlhlU�aB,7EC7'NE
The Ashland City Council will determine whether the use of expanded open surface wetlands technology in conjunction with the
Ashland Facilities Plan Alternative 3A might produce effluent which could be delivered to the Talent Irrigation District (TID) in
exchange for Bear Creek water during summer months, thereby:
1. Maintaining summer water flow levels in Bear Creek, and
2. eliminating the need to establish and maintain the effluent irrigation system proposed in Alternative 3A.
The City Council will take the following specific actions to facilitate the achievement of the WWTP Goals by.
1. Undertaking a program of public education which will encourage voluntary activities to reduce the level of
phosphates introduced Into the WWTP; and
2. Promptly obtain and fund a study to determine the feasibility of using multiple objective open surface wetlands to
achieve the WWTP Goals.
ROGUE VALLEY HWY. AT MAPLE STREET IN ASHLAND
Rogue Valley Highway - Jackson County
After evaluating existing conditions, future needs and the Oregon Department of
Transportation proposal for construction at this location, we urge a reevaluation of your
proposal. Our concerns are as follows:
1) Pedestrian travel across the existing four lanes of traffic (-48') is difficult. The
proposed construction providing for five lane widths (-66') will make pedestrian crossing
even more intimidating, difficult and dangerous. For seniors and children, crossing will be a
virtual impossibility. This will be of even greater concern when the proposed congregate care
facility (for which a building permit has already been obtained) is built directly across Rogue
Valley Hwy. from Maple Street. Residents of this 114-unit facility will likely be making
frequent visits to Ashland Community Hospital which is located on Maple Street. We would
hope that this three-block trip could be made without the use of an automobile, but with
Rogue Valley Hwy. as a barrier, residents will have few options.
2) In a related matter, the City of Ashland spends a substantial amount of money to
subsidize and promote the use of Rogue Valley Transit District buses. With the need for
transit stops on both sides of the street, the ease of pedestrian crossing is critical to the
success of this program. In short, if residents can't easily get to and from the stops, they
won't ride the bus. Thus, this construction project as proposed will likely undermine our
shared goal of reducing reliance on the single occupant automobile.
3) The realignment of Maple Street to be perpendicular to Rogue Valley Hwy. is
needed, but the current proposal does not address the significant backup of traffic behind
automobiles attempting to make a left turn from Maple Street onto Rogue Valley Hwy.
4) Beyond spending the money, there are other costs associated with paving more
surface area. For one, impervious surfaces increase the amount and temperature of storm
water runoff. Much of this contaminant-laden water flows directly into nearby creeks.
5) Experience has taught us that we cannot build our way out of traffic. We believe that
a signal at this intersection would be the most workable and cost effective way to address our
concern for all modes of transportation. We would prefer that any money saved on the
construction of this project be used elsewhere in Ashland, perhaps in bringing modal equity
to Hwy. 66 or on the redevelopment of Siskiyou Boulevard.
6) Finally, the loss of a street tree is not taken lightly in Ashland, especially when it's
the fine 50'+ specimen of Colorado Blue Spruce that will be cut to accommodate the
widening of the highway.
Q.UNITY IN ASHLAND
{.J -U u u✓
A SPIRITUAL COMMUNITY
February 7 , 1995
City Council of Ashland
Dear Members of the Council ;
Our congregation at Unity in Ashland and our friends in
the neighborhood of North Main and Maple streets are very
concerned about the proposed street widening project at our
intersection. The whole reason the plans were initiated was
to reduce the number of automobile accidents at this busy
corner , which serves as the primary access to and from
Ashland Community Hospital . Widening North Main to include a
turn lane for northbound traffic to turn west onto Maple
Street has been proposed as the solution to the problEn.
However , such a large—scale restructuring of the street and
the intersection will damage our property significantly and
will not solve the problem- of traffic congestion .
Our beautiful evergreen tree in front of our building
will be killed and removed to make way for the highway. Such
environmental devastation does not seem to be congruent with
our Ashland emphasis upon environmental protection.
conservation and forested beauty through the city. Also, our
parking area for people coming to our office will be nearly
eliminated ; thus, our functioning as a center for our
spiritual community will be greatly hindered. In other
words, the impact of the highway project for the North Main
and Maple intersection is extremely negative .
The solution to the danger this busy intersection
resents to our city will not be solved, but will be further
complicated by the current proposal . What is required is
much more simple and inexpensive and has no negative impact
on our office property , our landmark tree or our
neighborhood. What we need is a traffic light with a warning
signal one hundred yards south of the light on the top of the
hill on North Main descending toward the intersection .
Susan J. Downs, Minister
563 N.Main at Maple, Ashland, OR 97520
Phone:503488-0890
I have spoken with Frank Stevens, Project Development
Team Manager; Gary Taylor , Right of Way Agent; Steve Madison ,
Right of Way Agent ; and Carol Putnam, Project Inspector, from
the Oregon Department of Transportation. I have spoken with
Steve Hall , Ashland 's Director of Public Works , and with Pam
Barlow from the City Engineer' s Office. All of these
individuals sympathize with our concern, but have found no
way to save our property or our signature tree , nor have they
found a way to install a traffic signal at our intersection.
All report that it is the Federal Regulations people who
insist we do not actually need a traffic signal . If any one
of these individuals could see. young mothers returning to the
Medford—bound bus stop after treatments at the Ashland
Hospital , if they could see the struggles and the terror of
these women and their children to cross four lanes of 40 MPH
traffic safely, a light would be installed tomorrow !
Therefore , I . and the community and neighborhood I am
representing , am calling on you to bring your perspectives
and power to bear in halting or redesigning this unwieldy and
unsatisfying plan .
With sincere concern ,
Reverend Susan J Downs
Unity in Ashland
. _ flAent or an
'•,pRFGO��••
c January 31, 1995
Mayor and City Council
rum: Councillor Winthrop
,$UbjCCt: Clinton/Ann Streets LID
There may be some difference of understanding regarding my motion January 17 asking the residents.to attempt to
5nd fable solutions to the proposed LID. Mayor Golden has suggested that there may be others that did not
understand the motion as I intended.
My intention,which was confirmed by the Council minutes, was that we would hear dw suggesfions not only on
differmt methods of apportioning oosts of the project as designed, but also on alternative proposals for the design
or staging of improvement&that might meet some of their conoa ns regarding increasing growth pressures. There
was no commitment to accept these suggestions.
I will be returning from Washington,DC and unable to attend the February 7 meeting. Please help to clarify this
intent so our Public Works Director knows how to proceed. Thank you for your assistance.
(r.CamctTAmLm.rab) '
•l .,;'of �h�•.
Entaran Um
�RECOd January 31, 1995
�G1II: Brian Almquist, City Administrator
r
ram: Steven Hall, Public Works Director
p�IIDjEC : Oregon Department of Transportation (ODOT) Fund Exchange Agreement
ACTION REQUESTED
City Council authorize City Administrator to sign the attached Fund Exchange Agreement No. 13389 for the
completion of East Main Street from the railroad tracks to Walker Avenue.
BACKGROUND
The Fund Exchange provision of ODOT allows cities and counties to use the funding on projects without all of
the Federal and State "red tape", which can provide considerable savings for Ashland. The exchange rate is
$0.94 for each $1.00 in normal funding.
Normal local match for projects under this funding would be 10% plus the"red tape", which can increase projects
as much as 5% to 10% in additional costs.
Phase III, of the Fast Main Project, will complete the entire project which includes widening, sidewalks on each
side, parking, 2 bicycle lanes and storm drainage.
Staff recommends approval.
cc: Paul Nolte, City Attorney
Jill Turner, Finance Director
Eric: Agreement No. 13389
(0strmikmsiniii.mcm)
� n
DEPARTMENT OF
TRANSPORTATION
REGION 3
FILE CODE:
January 24, 1995
STEVE HALL
CITY OF ASHLAND ,JAN 2 6 M
20 EAST MAIN
ASHLAND OR 97520
CITY OF ASHLAND
Dear Mr. Hall:
Enclosed for your review and signature by appropriate City officials are three (3) copies of Fund
Exchange Agreement No. 13389 for the proposed improvements to East Main Street, Phase 11I,
project. This agreement shall be authorized during a regularly scheduled meeting of the City
Council. After your review please return the signed agreements to me.
Sincerely,
Michelle Mock
Agreement Specialist
mm
cc: Program Services
3500 NW Stewart Parkway
Roseburg, OR 97470
(503) 440-3399
734-1829 (6-94) FAX (503) 440-3465
January 23, 1995
Misc . Contracts & Agreements
No . 13389
LOCAL AGENCY
FUND EXCHANGE AGREEMENT
THIS AGREEMENT is made and entered into by and between the STATE
OF OREGON, acting by and through its Department of
Transportation, hereinafter referred to as "State" ; and THE CITY
OF ASHLAND, acting by and through its Elected Officials,
hereinafter referred to as "Agency" .
1 . By the authority granted in ORS 366 . 770 and 366 . 775, State
may enter into cooperative agreements with counties and cities
for the performance of work on certain types of improvement
projects with . the allocation of costs on terms and conditions
mutually agreeable to the contracting parties .
2 . State and Agency have determined that is advantageous to
both parties and in the public ' s interest to enter into this
agreement.
3 . Agency has submitted a completed and signed Part I of the
Project Prospectus outlining the schedule and costs associated
with all phases of the reconstruction of East Main Street, from
Southern Pacific Railroad to Walker Avenue, Phase III , in the
City of Ashland, hereinafter referred to as "project" .
4. To assist in funding the project, Agency has requested State
to exchange Federal funds which have been allocated to Agency,
for State funds based on the following ratio :
$94 State for $100 Federal
Based on this ratio, Agency wishes to trade $84,432 Federal
funds for $79, 366 State funds .
5 . State has reviewed Agency' s prospectus, considered Agency' s
request for the fund exchange and has determined that Agency' s
project is eligible for the exchange funds .
6 . The parties agree that the exchange is subject to the
following conditions:
A. The Federal funds transferred to State may be used by
State at its ,,discretion. . .
A1395005
Agreement No. 13389
THE CITY OF ASHLAND
B. • State dollars transferred to Agency must be used for the
reconstruction of East Main Street, from Southern Pacific
Railroad to Walker Avenue, Phase III , in the City of
Ashland. This fund exchange is to provide funding for
specific roadway projects and is not intended for
maintenance.
C. State funds may be used for all phases of the project,
including preliminary engineering, right of way; utility
relocations and construction. Said use shall be consistent
with the Oregon Constitution and statutes (Section 3a of
Article IX Oregon Constitution) . Agency shall be
responsible for accounting for expenditure of State funds .
D. This Fund Exchange shall be on a reimbursement basis,
with State funds limited to a maximum amount of $79, 366 .
All costs incurred in excess of the fund exchange amount
will be the sole responsibility of Agency.
E. State certifies at the time this contract is written
that sufficient funds are available and authorized for
expenditure to finance costs of this contract within State' s
current appropriation or limitation. Funds available for
reimbursement on, or after, July 1 , 1993 are contingent upon
the legislatively approved budget of State.
F. Agency shall. be responsible for all costs and expenses
related to its employment of individuals to perform the work
under this agreement, including but not limited to PERS
contributions, workers ' compensation, unemployment taxes,
and State and Federal income tax withholding.
G. Agency agrees to comply with all applicable State,
Federal and local laws, rules, regulations and ordinances,
including but not limited to those pertaining to Civil
Rights .
H. Agency, or its consultant, shall conduct the necessary
preliminary engineering and design work required to produce
final plans, specifications and cost estimates; purchase all
necessary right of way in accordance with current State and
Federal laws and regulations; obtain all required permits;
be responsible for all utility relocations; advertise for
bid proposals; award all contracts; perform all construction
engineering and make all contractor payments required to
complete the project.
A1395005 -2-
Agreement No. 13386
THE CITY OF ASHLAND
I . Agency shall submit a copy of the project plans and
specifications to State for review two weeks prior to
advertisement for construction bid proposals. State shall
notify Agency of any changes or modifications it deems
necessary prior to advertisement. Failure to`-
suggest
changes shall in no way constitute State approval of the
plans and specifications.
J. Agency shall compile accurate cost accounting records.
Agency shall bill State, in a form acceptable to State, no
more than once a month, for costs incurred on the project.
State will reimburse Agency at 94 percent of the billing
amount, not to exceed $79, 366 . The cost records and
accounts pertaining to the work covered by this agreement
shall be retained for inspection by representatives of State
for a period of three (3) years following final payment.
Copies shall be made available upon request.
K. Agency shall, upon completion of project, maintain and
operate the project at its own cost and expense.
L. The contractor, its subcontractors, if any, and all
employers working under this agreement are subject employers
under the Oregon Workers ' Compensation Law and shall comply
with ORS 656 .017, which requires them to provide workers '
compensation coverage for all their subject workers.
M. This contract shall be for two years, beginning on the
date State' s representative executes this agreement, and
terminating two calendar years later, on the same month and
day, unless otherwise extended or renewed by formal
agreement of the parties .
N. This contract may be terminated by mutual consent of
State and Agency or by either party upon 30 days ' written
notice, delivered by certified mail or in person.
O. State and Agency hereto agree that if any term or
provision of this contract is declared by a court of
competent jurisdiction to be invalid, unenforceable, illegal
or in conflict with any law, the validity of the remaining
terms and provisions shall not be affected, and the rights
and obligations of the parties shall be construed and
enforced as if the contract did not contain the particular
term or provision held to. be invalid.
A1395005 -3-
Agreement No. 13389
THE CITY OF ASHLAND
7 . Agency shall authorize execution of this agreement during a
duly authorized session of its City Council .
The fund exchange program was approved by the Oregon
Transportation Commission on July 21 , 1992; at which time the
State Highway Engineer was authorized to sign the'�riecessary
agreements for and on behalf of the Commission. By
Subdelegation Order HWY-6, Paragraph 11, the State Highway
Engineer further delegated the signing authority .to. the Program
Section Manager.
By delegated authority, the Program Services Manager approved
this project on January 12, 1995 .
IN WITNESS WHEREOF, the parties hereto have set their hands and
affixed their seals as of the day and year hereinafter written.
All agreement .provisions were approved as to legal sufficiency
on July 2, 1992 by Dale K. Hormann, Assistant Attorney General.
APPROVAL RECOMMENDED STATE OF OREGON, by and through
its Department of Transportation
By
Region Manager BY
Program Services Manager
Date
Date
APPROVED AS TO THE CITY OF ASHLAND, by and
LEGAL SUFFICIENCY through its Elected Officials
By By
Agency Attorney City Administrator
Date
A1395005 -4-
CITY ATTORNEY
CITY OF ASHLAND
20 EAST MAIN STREET
(503) 482-3211, EXT. 59
MEMORANDUM
February 2, 1995
To: Mayor and City Council
From: Paul Nolte
Subject: Proposed Settlement for Relocation of Monte and Judy George
Easement at Airport
THIS CORRESPONDENCE IS CONFIDENTIAL AND EXEMPT FROM DISCLOSURE
UNDER ORS 192.410 TO 192.505.
The attached option to relocate the easement owned by Monte and Judy George at
the airport is a result of a mediated settlement from the condemnation action filed by
the city in October 1994.
This matter and the related issues of selling water outside the city came before the
council several times last summer. At that time the proposed settlement considered
by the council called for the furnishing of water to both the George property and the
Ward property.
The settlement before the council at this time differs significantly from the previous
proposal. First, the settlement addresses only the George property, not the Ward
property. The Georges do not have a water problem as their home is supplied by a
well which delivers a high volume of quality water. The Wards, on the other hand, do
not have a supply of water for the residence located on their property.
The concern of the Georges, which is addressed in this settlement, has been that
activities at the airport may affect their well. The Georges have requested that in
exchange for their agreement to relocate the easement the city agree to supply them
with water if, in the future, it can be shown that activity at the airport either
contaminates or diminishes the water from their well. The specific terms addressing
this concern are found in paragraph 6.1 of the attached document. This settlement
would not set a precedent for the sale of water outside the city because the city has,
in the past, furnished water outside the city to properties without water when the city
caused the lack of water.
If the council accepts this proposal the city will obtain a baseline evaluation as to both
the quantity and quality of water from the well so that accurate comparisons can be
made in the future should the activities at the airport be questioned. There is no
reason to believe at this time that anything occurring at the airport will affect the
Georges' water supply.
i
REAL ESTATE OPTION
GRANTORS: MONTE C. GEORGE AND JUDY A. GEORGE, husband and wife, as
tenants by the entirety.
GRANTEE: City of Ashland, Oregon,
Grantors and Grantee acknowledge that this agreement is the result of a settlement
arrived through mediation to resolve the condemnation action referred to in paragraph
6.3 below and that the city council must approve the terms of the option before the
option may be exercised as provided in paragraph 5 below.
1. GRANT OF OPTION: Grantors, in consideration of the offer to the Grantors and $1
paid in cash by CITY of ASHLAND, OREGON, receipt of which is acknowledged, grant
to Grantee, upon the following terms, the option to terminate, through release and
quitclaim to the City, the easement described on the attached Exhibit A.
2. Duration: City shall have the irrevocable right at anytime within 60 days from the
date this option is signed by Grantors to exercise this option and purchase the
easement.
3. Required Deed: Upon exercise of the option by City, Grantors agree to deliver a
duly executed and acknowledged quitclaim deed releasing and conveying the above
described easement.
4. Purchase Price: If City exercises this option, the purchase price for the easement
shall be $1,000, with $1.00 to be paid upon delivery of the deed and the remainder to
be considered paid by city in lieu of city charging for systems development charges
and connection fees should Grantors connect to the city's water system as provided in
paragraph 6.
5. Exercise of Option: This option shall be exercised, if at all, by written notice given
by the City Administrator, or his designee, that the city council has approved of this
option. The notice shall specify that City has elected to exercise this option.
6. Other considerations: If the option is exercised, City shall:
6.1. Grant to Grantors an easement as described on the attached Exhibit B.
The easement shall contain the following language:
In the event that the water from the current well supplying water on the
George property for domestic purposes is made unfit for domestic consumption
or the volume is diminished below five gallons per minute because of activities
which occur on the Ashland Municipal Airport, city shall make water available to
the George property through its municipal water system. Provided, however,
city shall have no obligation to supply water if the activity at the airport
precipitating the city's obligation is an activity caused, or participated in, by the
PAGE 1-OPTION (P:rea1\0earue2.op0
Georges, their agents, assigns or their successors in interest to the George
property.
City shall make such water available at the property line of the George
property. City shall be responsible only to make available to Georges such
water at such pressure as may be available at the point of delivery as a result of
city's normal operation of its water distribution system. All water delivered
under the terms of this agreement shall be supplied and charged for in
accordance with the city's rules and regulations applicable to general water
service-outside the city.
6.2. Have Jackson County place an appropriate sign or signs to advise the
travelling public on Dead Indian Memorial Road of the intersection of the easement
with the county road.
6.3. Dismiss the pending condemnation case against Grantors at no cost to
Grantors.
6.4. Not require Grantors to pay systems development charges or connection
fees if connection to the city's water system is made under this agreement.
GRANTORS: CITY OF ASHLAND:
DATED a�- o� 1995. DATED 1995.
By
M NTE C. GEORGE City Administrator
Qi li a. s�lcL6
jLPDY Al. GEORGE el
PAGE 2-OPTION (p:rae1\9eorpe2.opt)
EXHIBIT 'A'
EASEMENT DESCRIPTION
(Easement to be Terminated)
An easement for ingress and egress granted to George F. Ward, Jr. and Eleanor O. Ward and to
Monte C. George and Judy A. George, 60 feet in width extending through the Ashland Municipal Airport
property from Dead Indian Memorial Road to the easterly boundary of the Monte and Judy George
property as said property is described in that deed recorded as instrument number 75-09412 of the Jackson
County Deed Records. The 60 foot wide easement was originally granted on a deed recorded as instrument
no. 67-07400 and further perpetuated on the various instruments recorded as follows: 68-09413, 68-09414,
71-13933, 75-09410, 75-09411 and 89-11525 of said Jackson County Deed Records.
City of Ashland
Public Works Department — Engineering Division
EXHIBIT 8
A strip of land 30 feet in width over and across that tract of lanai as depicted on the
Map of Survey filed as Survey Number 12088, with the Jackson County Surveyor's Office,
located in the Southeast Quarter of Section 11, Township 39 South, Range I Fast, of the
Willamette Base and Meridian, Jackson County Oregon, lying 15.00 feet on each side of the
following described centerline.
Beginning at a.point on the centerline of Dead Indian Memorial Road which bears
North 000 15' 24' Fast, 2,426.53 feet along the centerline of said road from the East, South
East corner of Donation Land Claim No. 52; Thence North 89° 44' 36' West, a distance of
30.00 feet to a point on the westerly right-of-way line of Dead,Indian Memorial Road for the
True Point of Beginning; Thence South 890 44' 36' West, 122.27 feet; Thence along the arc
of a 100.00 foot radius curve to the right, which has a long chord that bears North 64° 13'
51' West, 86.14 feet, a distance of 89.06 feet; Thence North 38° 43' 06' West, 399.82 feet;
Thence along the are of a 200.00 foot radius curve to the left, which has a long chord that
bears North 610 56' 41,w West, 157.75 feet, a distance of 162.15 feet; Thence North 85°.
10' 16' West, 415.89 feet; Thence along the arc of a 150.00 foot radius curve'to the left,
which has a long chord that bears South 65° 01' 25' West, 149.12 feet, a distance of 156.06
feet; Thence South 35`13' 07' West, 13.42 feet; Thence along the arc of a 150.00 foot
radius curve to the right, which has a long chord that bears South 88° 39' 48' West, 240.98
feet;•a distance of 279.84 feet; Thence North 37° 53' 31' West, 31.61 feet to an intersection
with the most westerly property line of the above said filed Survey No. 12088, which point
bears North 15° 07' 44' East, 34.27 feet, from the most westerly property comer, for the
point of terminus of this easement. The sidelines of said 30 foot wide strip of land shall be
extended or shortened m required to close upon the said westerly property line.
CITY OF ASHLAND CITY HALL
ASHLAND,OREGON 97520
telephone(code 503)492-3211
February 7, 1995
Oregon House of Representatives
Natural Resources Committee rok
Energy and Environment Subcommittee
Salem, Oregon
RE: House Bill 2116 -- Elimination of Minimum Lot or Parcel Sizes
Members:
The City of Ashland wishes to strongly oppose the elimination or modification of ORS
215.780 relating to minimum lot or parcel sizes. These standards provide the necessary
protection outlined in the Oregon land use program to ensure the maintenance of farm and
forest lands in the uses they were historically intended to serve. To remove such safeguards
and minimum lot sizes from the state level will not only encourage the residential
development of resource lands, but contribute to the overall degradation of our state's
livability.
While many people enjoy the lifestyle associated with rural living, many of the impacts of
that lifestyle are unwillingly forced upon urban residents. All citizens are forced to subsidize
rural lifestyles that encourage excessive automobile trips through accommodating the
additional traffic on city streets. While urban residents are provided the options of alternate
modes of travel, such as transit and bicycles, rural residents must rely primarily on their
private automobiles for transport. These residents then use many city facilities and streets as
they conduct their shopping or service-based trips, without being part of the taxing district
responsible for those streets. Additional congestion and air pollution caused by these rural-
based trips are also problems that must be solved by the urban residents.
Further, specifically in our region, we are located at the urban/forest interface. Encouraging
additional rural development in lands prone to wildfires not only places the homeowners at
risk, but entire cities that are dependent upon their drinking water from forested watersheds.
Minimum lot sizes must be retained as per the current statute in order to ensure that "rural-
sprawl" does not occur unchecked in environmentally sensitive lands.
As cities continue to work towards sustainable development patterns encouraging sensitive
development that can utilize other modes of travel than the automobile, the State of Oregon
must continue to support those efforts by not allowing rural development to erode the gains
made within urban growth boundaries. Minimum lot and parcel sizes is but one tool towards
that end, but an extremely important tool in the protection of resource lands.
The City of Ashland respectfully requests that the subcommittee not approve the bill as
presented, nor further weaken the current statute regarding minimum lot or parcel sizes.
Sincerely,
Mayor Catherine Golden
e
"GF AsAf
PmoranAnm
GREGO P•
February 3 , 1995
Q; Brian Almquist, City Administrator
�rom: Steven Hall, Public Works Director
u�jttQt#; Snow Report -- January 1995
1
ACTION REQUESTED
None, information item.
SNOW REPORT
This is the first report on the US Forest Service snow survey for 1995.
Yes, it is that time of the year and I am back at it again! With all of the
coverage by the news media, I thought you would like to have our "local"
situation
WATER CONTENT OF SNOW
AVERAGE OF THREE USFS STATIONS
MOUNT ASHLAND
---------------------------------------------------
Month 1972-1995 1977* 1994 1994
Average Actual Actual Actual
---------------------------------------------------
January 17.7" 2 . 0" 11. 2" 29 . 5"
February
March
---------------------------------------------------
* Lowest year of record, 1972-1995 .
For the first report, we are looking like a "Tony the Tiger GREAT! ! " as
compared to last year and the 23 year average. This is the third highest water
content figure with 1974 at 36. 7 inches and 1993 at 32 .0 inches.
I am hoping that we can breath (and drink water) a little easier this summer.
cc: Dennis Barnts, Water Quality Superintendent
Pam Barlow, Administrative Assistant
Daryl McVey, Water Plant Supervisor
Keith Woodley, Fire Chief
Enc: Graph
History
CITY OF ASHLAND
SNOW/WATER @ 3 SITES
120
100
w 80
U `
Z �
z 60
2
F--
w 40
0
20
NOW DEPTH
0 WATER EQUIVALENT
72 74 76 78 80 82 84 86 88 90 92 94
MEASURED IN JANUARY 1995
' CITY OF ASHLAND
DEPARTMENT OF PUBLIC WORKS -
SNOW DEPTH/DENSITY
Last Update:
---------------------------------------------------__--_-
JAN CALABAN II SWITCHBACK SKI BOWL . AVERAGE.
SNOW WATER SNOW WATER SNOW WATER SNOW WATER
---------------------------
1972 105.2 29 . 7 84. 6 25. 9 94 . 9 27 .8
1973 63 .5 16. 7 49.8 14 . 2 56.7 15. 5
1974 113 . 2 42. 6 108. 8 40. 0 80. 0 27 . 6 100.7 36. 7
1975 61. 6 17.8 55.4 17 . 3 51. 0 15 . 0 56 . 0 16. 7 ` '
1976 43 . 6 12. 6 43.3 13 . 3 37 . 3 10. 3 41. 4 12 . 1
1977 10. 2 1. 8 12.3 2 . 2 11. 0 2 . 1 11. 2 2 . 0
1978 68 .2 22 . 4 76. 0 24 . 7 64 . 8 20.8 69 . 7 22 . 6
1979 51. 0 18 .4 57. 0 19 . 0 44 . 0 14 . 8 50. 7 17 . 4
1980 56. 0. 20. 0 70.0 21. 0 51. 0 16. 0 59 . 0 19 . 0
1981 25. 0 9. 0 32 .0 10. 0 22 . 0 7 . 0 26. 3 8 . 7
1982 80. 0 29. 0 85.0 27 . 0 74 . 0 23 . 0 79 . 7 26. 3
1983 103 . 0 27. 0 114. 0 25. 0 102 . 0 28. 0 106 . 3 26 . 7
1984 54 . 0 21. 0 63 . 0 23 . 0 57. 0 21 . 0 58 . 0 21.7
1985 64 . 0 24 . 3 75. 0 27 . 3 62 . 0 21. 8 67 . 0 24 . 5
1986 45. 4 15.4 57 .0 18 . 0 46. 0 14 . 2 49 . 5 15. 9
1987 47 . 0 13 . 2 53 .0 14 . 3 47 . 0 13 . 2 49 . 0 13 . 6
1988 55 . 0 17. 6 62 . 0 18 . 4 50. 0 14 . 5 55. 7 16. 8
1989 66. 5 24 . 8 70. 0 25. 9 62 . 0 23 . 2 66. 2 24 . 6
1990 31. 0 6. 5 35. 0 7 . 7 32 . 0 6 . 9 32 . 7 7 . 0
1991 23 . 0 6. 2 22 . 0 6. 0 18. 0 4 . 3 21. 0 5. 5
1992 33 . 0 9. 6 33 . 0 10. 3 26. 0 8 . 2 30. 7 9 . 4
1993 99. 0 32 . 8 105. 0 35 . 2 88 . 0 28 . 1 97 . 3 32 . 0
1994 36. 0 11. 0 48. 0 14 . 2 36. 0 8 . 5 40 . 0 11. 2
1995 84 . 0 30. 3 94 . 0 33 . 8 72 . 0 24 . 3 83 . 3 29. 5
----------------------------
AVG 50. 0 16. 5 61. 6 19 . 2 50. 7 15 . 7 56. 1 17 . 7
`V LoF ASfif tip ,.1J4` a m o r N n d n m
February 3, 1995
1!l II: City Administrator, Mayor and City Council
(29 rom: Steven Hall, Public Works Director
,Sub Jett,- Reclaimed Water
It looks as though the value of reclaimed water is becoming more apparent in the 90's. I am not sure whether
you receive the American City and County Magazine so ... thought I would pass this article for your perusal.
Enc: Waste Not, Want Not
(CluwcrkuliCIC.mem)
C O V E R
S T O R Y
_ a
ante Not, Want-Not.
Ai
Putting Wastewater
H 1
vY To Work
• r , n,�as
rv .itrt..j �
y:
r
S .
xi1 �Sit+•l yail � �- ff� 5. sl L t . s ;
i t .�sC 1 ' li 111J 1 � LY7 �1rr s _ - :�n1 a ts• t , 1 � ,�-'t�� .. . pia
0 tk1
i.
r
r
Coast to coast, from ski resorts to orange groves, reclaimed
avasteu'ater is meeting a variety of demands
for water-short cities and counties.
Tn the 19SQs, drought-tricken Californians some, it remains a commonly-used and effec-
Batched as their Ivater supplies literally tiee means of increasing local water supplies.
lvanished in front of them, leading officials In some ;areas, reclaimed wasrewmer (ReW)
to look in ernes[ at alternatix es for replenish- may be the only water source.
ing the state's aquifers. The search led them Reuse has been practiced in various forms
to wastewater reclamation — planned use of since the days of the first settlers, particularly
purified effluent to replace treated water — in the West. Planned reuse began in the mid-
which became a primary method of preserv- 1960s when Colorado Springs, Colo., started
ing the precious water supply. irrigating municipal golf courses and other
Although wastewater reuse is distasteful to public areas with ReW.
By John Meister
32 January 1995 AMERICAN QTY S, COUNTY
During the '70s, ReW projects grew es such as carbon (filtration eliminate when the city [vas ordered to s:.V
m response to federal lags restricting metals and'organic compounds, and charging ef(luent.,into local s.ata.e
3e : ''effluent discharge into local streams. advanced treatment processes such as `waters by 1988. Afte r ezten ne,mdy, ;
a 'Usage increased as wastewat e r Tech- reverse osmosis or membrane filtra= the,city"teamed tip with Orange
vi County and
h nologres unproved, an by the end of:' a p p r o a c tied
the 80s reuse was widely accepted m local orange _
E M- i
supplementing local water supplies. growers about
<s•."` TheCalifomiadroughts-spotlighted `' s.. using ReW to
t s the role that ReW plays in water
- irrigate orange
management strategies and increased fit- groves.
;lT usage during this time a uh no nog" The result of Al
+ 5 alive health"effects Provided proofJ' the partnership
of safety and effective replacement of was the \\rater
�r..i potable:,water for nonpoCable uses: ._ a Conszn' ll pro-
:PrY is _ G'S
;;.....;,1;cpToday 'eyery majorwater-short city in .. -ject which pro- .
Southern California has ordinances vides ReW to
requiring dual distribution ReW Sys- local orange
S _<
groa.ers for irri-
In addition to California, where gation and
officials foresee the use of one million freeze prorec-
'acee-feet of ReW by the year 20tX iron. The
Individual sprinklers provide
Florida has long-term plans to replace - row'crs are
each tree's trunk and ': g
up to 40 percent of its potable water supporting branches with 'Sin,.•L" usinC two-
with ReW. In Altamonte Springs, freeze protection. �.' thirds of the
Fla., for example, a dual distribution _ =' MV and the
and storage system has been built to "`R'9
Lion are necessary when water r "'<j remainder is
meet ReW demands. i_ a ed in rapid
is used for potable purposes.
PRACTICING REUSE No health threats have resulted infiltration basins
In 1992 the U.S. Environmental from use of disinfected, highly-oxi- (RIBS) to recharee Flori- ]
Protection Agency published Guide- dined ReW. (ReW with less than 2.2 da's aquifer.
lines for Water Reuse, a set of recom- total coliform and no detectable virus- "Orange Cot
and Orlon place rto II
mended practices (there are no federal es is considered safe for unrestricted found a ll edaimedf actor, and they
regulations) on safe use of reclaimed human contact.) 4
wastewater. The guidelines provide In water-short areas, the possibility are doing it in a very cost-effective
information to municipalities interest- of not only replenishing but expand- method," says University of Florida
ed in implementing wastewater reuse ing water supply is a major selling County Extension Agent Jahn jack-
projects and describe treatment levels point of ReW projects. In Tempe, Son. "By using pricare land to spread
and application methods to ensure Ariz., for example, ReW was used to the reclaimed water [the city .
successful ReW projects. increase the total.water supply by count)] w i erer t forced to buy a large
The guidelines cover six major cat- about 25 percent. Fanners in Mon- amount of acreage." "
egoriesofRe\y/use: terey County, Calif., were able to Today, 27 growers use 25 rnO of
• urban reuse and irrigation; expand operations despite cutbacks in ReW on 10,000 acres of orange
• industrial reuse; potable water, and Los Angeles is groves, with plans to double the flow
• agricultural reuse; depending on ReW to meet a subs[an- rate. Growers sign 20-year contracts Of free
• environmental and recreational shortfalltinrwater supply over the n c c ReW that is piped directly ta`the edge '
application;
• groundwater recharge;and several decades. of their property.
• augmentation of potable water A complex 31-mile pipeline system
GROWING WITH REW takes ReW from two water rcclama-
supply.
Communities ranging in Size from a The value of ReVs nutrients has tion facilities to distribution Points-
few thousand citizens to major metro- led many communities to start agri- ReW is then pumped to ;_rowers'
politan areas have successfully imple- cultural reuse programs, which properties, where it is used to irrigate
mewed ReW projects in these care- account for 50 percent of ReW use and prevent free_c.
gories. nationwide. These projects provide Sprinklers next to each tree are
The minimum standard for most disposal sites for municipal wastewater activated in freeze conditions and
: ReW projects is secondary treatment, plants and guarantee high-quality spray the tree's trunk and supporting
although tertiary filtration is recom- water for farmers. Continued on page 40
mended. Physical or chemical process- In 1979, Orlando, Fla., faced a crisis
AVI:RICAN CITY S Coven'
36 January 1995
• Connnved from page 36 u s"Yty be a year-round demand for the Re .
'� And in California,officials arc finding
ar� 4 nnovative was to ensure that
Limbs with water to prevent free-in,. : y` .
While the sysical does not provide c � demand.
coplete free 'protection (fmit taut f . At the Snow Valley ski resort near
m e
not
be protected, for example) the z Running Springs, Calif., die Running
base of the tree and main limbs can be ' i - Springs-Water District is worling to
- put ReW_on ice.The project proposes:
saved *y Er
Growers who benefit from the sys that ReW be used for irrigat on of.
tern also play an important role in its
�� grass ski slopes in the summer and
maintenance»"We helped from the ` ti snow-making in the winter.
conception of the system, the wnnn, After extensive studies an [he.
of the contracts and development effect,of.runoff and snow melt from
says Lester Austin, owner of Austin Ar the'ski resore into Dee Creek, the
+* '_ p
Groves Wtnfec Park, Fla. "[The pro-
phase water body, the irrigation
lect ts];excellent, and we have been phase was approved by the Lahontan
very pleased with it." rt Water District which controls the
WateF-Consery 11 received the - `Z r creek's water quality. On the ocher
~~ i =— hand, the snow-making ha e Which
i 1994.David W..York Reuse Award _ g P `'
from'the Florida Water Environment �"' ?^�. will involve a greater amount of
"Association: Expansion of the project Skiers at the Snow Valley ski resort could runoff,has been stalled temporarily.
is underway, increasing the number of soon be schussing down slopes covered "Eventually they are hoping to
-'participating growers to 65. with snow made out of ReW. have Lahontan approve the use of he
reclaimed water for snow-making,"
.`,.PLAYING WITH REW ReW, one of the greatest planning says Steve Weiner, envinvunen[al
In addition to health concerns that hurdles is identifying an outlet for the project manager for URS Consuhams,
are likely to be voiced in any commu- effluent. San Bernandino, Calif., the consul-
nity considering widespread use of Ideally, as in Florida, there should rants on the project.
i
Snow Valley's irrigation phase has been
approved,but the snow-making phase is 1
stalled due to concerns about run-off ,s.l
. into Deep Creek.
i::: •:
ly t
Several''alt6ihatives, including
building additional reservoirs and.a
drainage system to.catch snow-melt or
further upgrading the treatment facili-
ty to meet higher water-quality scan- � ,_ _� '
dards are being considered to get
ilK
approval for snow-making. ,? --„
Construction:of the pipeline system
and treatment facility upgrades is
scheduled to begin in Spring 1995 ,4
with plans for the irrigation system to T „_
go on-line the following summer.
"This is the first time that anything
like this has been proposed in the
country, and they are.a little hesitant
to approve it,"says Weiner.
RECHARGING WITH REW water supply, reclaimed water was a neer with Black & Veatch, Kansas
In addition to agricultural and cost-effective answer to the city's City, Mo., who designed Hayes' sys-
recreational applications, ReW has problems. tem. "Without the use of reclaimed
proven to be a valuable resource for "Every potential water source with- water we would have been forced to
recharging underground aquifers. For in 90 miles was investigated, and the develop very expensive alternate sup-
example, in Hayes, Kan., where best solution was to use reclaimed plies."
groundwater depletion and-aquifer water to supplement the local With approval from the :rate
contamination threatened the local aquifer," says Jcffa ry Henson, an engi- Water Board, the city established 111
ReW seater bFank that `` T mortality rates "r ill-
allows additional water e7@!= creased cancer risks_
from the aquifer — equal ^rx URBAN REUSE
�.
to the volume deposited
through ReW surface Although draught is
recharge — to be recov- the cause of many \rater
geed -L shortages, up to ;0 per-
The city legally in- cent of a conununitV s
creased its claim on avail- total -water dernand may
able water, and, through be used for summer irriga-
ongoing aquifer recharge, - tion needs. In Li.•ns-er,
the ? water supply in- , -- -'t `' 1� water usage jumped four-
reased. t fold.in a recent runner.
Recharge also accom- r Past projects indicate
olisKes other goals. In za g 3 ¢i fke�xr " z` that using ReW for urban
Orange County, Calif.,for :`s�,, • ,.�...: °"'' `^+y;��^ 'A`r ,ka r,�.''--r `''_ irrigation can reduce a
aample, ReW is injected community's \carer
Holes 7 and 8 at Hickory Ridge Golf Course overlook a manmade lake
iit(oaquifers to impede 'filled withredaimedwastewater. demand by about '0 per-
;alt water intrusion, and cent. Often, even as con-
h Texas, ReW prevents surface subsi- District concluded that the area's sumption increases, the need for high- -
lence. The Metropolitan Water Pis- %cater quality had not been compro- grade water does nor
riot of Southern California projects mired, there was a decease in total Many states — including Ctlifor
hat by the year 2000 its largest use for solids, trace organics were below nia, Ari_ona and Florida — require
ZeW will he groundwater recharge. detection levels and no hcacy metals ReW usage on public green an as.
The Central Basin Aquifer in Los except iron and manganese were Golf courses, in particular, are %vidch-
\ngeles has been injected with ReW found. Tests on citi_ens in the east accepted sites for ReW use.
or more than 30 years. Studies con- Las Angeles area showed no short- "Recreational surf-golf courses.
lueted by the Los Angeles Sanitation term health effects, increased infant parklands :md athletic fields pr.wide a
very important public service to the park district, as that benefits all the plc, Castle Rock, Colo., installed a
eontntunity as a disposal/treatment citi_ens," says Ed Reeder, city engi- Jual distribution system to each new
site for effluent,"says Joe Much of the Elect. residence starting in the mid-'SOs.'St.
National Golf Federation. "In using "Without the usage of the 40 mil- Pcrersburn, Fla., installed ReW lines
reclaimed wastewater, golf courses can lion gallons of ReW in just the first to almost 5,000 new residential
help conserve water and indirectly year, the park district would not have dwellings, and Altamonte Springs,
replenish aquifers as the water filters been able to develop or operate the nor only requires all new residential - -
down through rho soil. At the same course," says Park District Director and commercial structures to be con-
rime, the golf course or recreational George Whitehead. No special pre- Elected to the ReW system, but also
area is saving money in water and for- cautions besides additional signs have requires all older structures to be
tili=erassc." been necessary at the course, and the retrofitted.
Carbondale, III., supplies the entire project has been so successful that a To protect public health, special
effluent floss from its northwest private golf course in die area is study- calves, different si-e connections and
wastcnarer plant to the Carbondale ing the possibility of securing the wnrnin, signs are used to prevent
Park District's Hickory Ridge Golf remainder of the effluent stream. cross-connection. "The notion that
Course. The project began when the Experience indicates that once skater should be discarded after one
district requested a steady supply of ReW systems are in place, a signifi- use is nor acceptable as the cost of
low-cost water to maintain the course. cant demand for the ReW exists. A recovering the wastewater is too
Re\\' is pumped from the plant and study in Florida showed that house- great,•• sacs Donald Newman, Alta-
discharged into a man-made lake from holds would use up to 400 'pllons per monte Springs public storks director.
Mitch it is then pumped to the golf person, per day for I;I\%n irrigation James Chansler, director of utilities
course. The system, which \sas imple- when given free ReW. A high for Boca Raton, Fla., agrees. "The era
menred in Spring 1992 and paid for demand exists even when ReW is of using water once and throwing it
by the park district, recovered all of its priced up ro about S5 percent of the away is ending,'•he says. 11
capital costs in just the first year of its potable \cater price.
Operation. Thus, many communities are J,,hn \Irisrerismtenrironmentalcmtsul-
"While the city itself did not need a expanding RCW sNsteins to incorpo- tint of MCTConsulrin;, CarbonMe,
tense program, it %vas glad to help the rare residential irrigation. For exmn-
k6 CA 8 NOUMERGrR
1026 YSTAPF$
ASHLAND OR97520-3269
f! ? JAN 3 1 1995
Lit'-f T_ .. .. Jv
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28 January 1995 4 (fI T
LJ�L uJ LIL']LJ
To my fellow councilors,
I felt that our goal setting session was in short--unbelievable. It seems to me that
because of our format or lack of it we have goals competing with each other that are
not necessary mutually exclusive but made to be that way by the randomness of the
procedure.
My suggestion would be that we look at goals department by department and
subject by subject. For example, it is not mutually exclusive to have as goals for the
Fire Department that we deal with fire in the interface zone and for the Public Works
Department that they pave one mile of sidewalk each year for the next five years. Our
process seemed to set these worthy goals as being possibly mutually exclusive when
in reality I don't believe they are. .
For the Police Department our goal for the year could have been to establish a
substation downtown to make sure that our police presence is at a high level. That too
would not be mutually exclusive to the first two goals.
Each year we also would need goals in subjects or areas of concern such as
Communication with citizens or Administation. Under Communication this year the
goal could have been to give some small amount of funding to video productions
which again would have not been mutually exclusive to the other goals. Under the
category of Administation resolving our city office space needs would have fit in
nicely.
The point is here that we have no framework in our goal setting. Once we set up
a frame work of what we hope will be our non-mutually exclusive goals, we can decide
on number 1, number 2, and so on.
At any rate I think we should have some non=free for all" approach in the future.
I think the way we do it is too disorganized and undignified. I hope you agree.
Your comrade councilor,
Brent
CITY OF ASHLAND t CITY HALL
( ASHLAND,OREGON 87520
telephone(code 503)152-3211
January 26, 1995
Senator Paul Phillips, Chair
Senate Committee on Tax Policy
State Capitol
Salem, OR 97308
Re: SB327
Dear Senator Phillips:
Next Tuesday, January 31, your Committee will be hearing testimony on SB327 which
would preempt local citizens from enacting transient room taxes unless they are
dedicated to tourism.
The City of Ashland has had a long-standing relationship with our Chamber of
Commerce and the Oregon Shakespeare Festival, in which the City has historically
allocated up to 1/3 of its Transient Room Taxes to advertising and promotion. Each
year, however, the Citizens Budget Committee hears the requests for speck uses of
these tax resources to insure that the public interest is being served through the
expenditure of these public funds.
To dedicate public tax funds (from whatever source) for the benefit of one specific
industry (in this case the Lodging Industry) is patently unfair and bad public policy. In
this era of scarce public resources it is important that the citizens of each community
be able to weigh priorities to insure that all services are adequately funded. To place
one service (tourist promotion) in a "hands off" status, would seriously weaken the
ability of local citizens to balance those competing needs.
Please reject this ill-conceived attempt to hamstring local decision making and citizen
review of the expenditure of public tax monies.
Very Truly Yours,
Brian L. A[ uist
City Admini trato
cc: Mayor & City Council
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January 27 , 1995
Ashland . ty i-ounselors
Dear 'C-_ ; Counz: elo,.
I an, wi iting this letter on behalf of my mother Annette Dale , who has
been a resident of Ashland , Oregon fo?.- over forty years .
She resided at 759 South Mountain Ave . , alone until she suffered a
stroke in December of 1991 . The stroke affected her memory and she
was unable_ to live by herself . She moved to Milestone Senior Care
located at 1102 West Nevada St . in Ashland , Oregon where she continues
to reside .
When she moved to Milestone , I closed her home and turned off all the
utiiiti.es . I also went tc the Ashland Police Dept . asking if they
o:oulcl periodically check on her home when they were in the area ,
fil '.ed out a short police form containing information who should be
contacted should there be a break in or damage to the home . I
requested the police to notify Robert Diller , Trust Officer at Medford
First Interstate Sank of Oregon . Mr . Diller has recently retired,
however being replaced by Diane Zieser .
On Decem'et 14 , 1994 Ms . Zieser wrote informing me of the following
"Last week I received a telephone call from Frank d 'Entremont of the
Ashland _Po ice Department . He called to inform me that they could not
continue to check Annette ' s residence on a daily biases . This service
was established to provide security for people who were away on
vacation, or who spend a few months away from their home and then
returned , but not for continual watch . They have noticed that Annette
does not live in her residence and thus does not qualify for this
service . I asked if they could check the house periodically instead
of daily . Unfortunately they can not . They use volunteers who have a
scheduled route of homes to check each day, and thus can not deviate
to check homes that are not on their daily schedule . "
I am my mother ' s only child . I visit her once a year in the Spring,
open her old home up and bring her home to live for approximately six
weeks . During the visit I perform necessary maintenance , clean the
yard and hire a yard man to cut the grass on her property . We try to
keep the property looking presentable as I 'm sure her neighbors
appreciate her having everything kept clean.
I appeal for your help in having the Ashland Police Dept . to continue
checking her home periodically or at least once a month. My mother
continues to pay her property taxes every year , and I believe this
small service should continue to be afforded to her by the city.
Mother does not wish to sell her property at the time and is quite ,
upset her home and property are unattended . I hope that you will be
able to help her in her request .
Her trust has suggested that she could put in a security system. This
in;tal _ticn is not feasible since ail utilities to the home are
turned off. . Having them turned on while the house stands empty is too
much of temptation for vagrants to try and break in. The suggestion
of ?ha i .a some one come out to check the place once a week would be to
eypens ve now that she resides at Milestone , and would impose a
further financial burden upon on her .
The last desperate resort would be to board the house up. I don ' t
think her neichbors that live near her in their nice homes would
app-e-ate the s'.ght of a boarded house in their area , and would give
the ig'.:bcrbood a blighted look .
Please do something to help my mother . For all the years that she has
lived. in Ashland , she has been a good productive law abiding citizen .
=nU ci _ 1 be ab'_- :o use you;, a `hor. : ty as Ashland City
Counselors to have the police continue checking her home .
Res "ec _ ively yours ;
Mi� } _�
chael �� e
4" ?aewaleni Place
Kaneohe , Fawai. i 95744
Ph. # 801-22E-1105
Reducing fire danger
among new, top. goals
Ashland council the Areal estate transfer as was to
voters in November as one way t0
generate The t moraney nsfer for tax fuel was reduction.
" obviously one
targets sidewalks,
solution we came up with to solve it," `
office crowding Winthrop said. "The voters hated it. I
hope that everyone opposed to this Will'
By Pamela Lyons be as energetic...in finding a solution:'
Ashland Daily TiditW City staff soon will hold a retreat to
Finding money to reduce fuels in the discuss how to manage funding changes
forest interface will be a top priority of from the Bonneville Power Administra-
the city this year, as determined by the lion, said City Administrator Brian
Ashland City Council during this week- Almquist.
end's goal setting session. The city historically has relied on
The council met Friday and Sunday . revenue from the electric utility rather
afternoons to weigh the city's priorities than property taxes,and BPA is consid-
for the next 18 months.Along with fuel ering changing the way electricity is
reduction, the council came up with a sold to utilities. Plans to save salmon
total of five goals,including: along the Columbia and Snake rivers
• Paving one mile of sidewalk each could also mean funding changes.
year by developing a'revolving grant Those uncertainties prompted the
program between the city and local im- council to look at alternative funding
provement districts. mechanisms for the city,Alm4nist said.
•,Resq�ti the:office•crowding'fssuq: Brent Thompson,who is,new to the
_ .
•Look at ways to wean the city off of council, said he was frustrated at the
its dependence on revenues from the gam-setting process.
electric utility. "I'm not happy with how we do it,"
•Develop and implement a commu- he said. "I think we have to come up
Ideation program between citizens and with a better system."
government. Almquist said the dialogues with the
"It didn't go entirely smoothly,"said. council and administrators seemed to
councilman Rob Winthrop of this year's flow smoothly, but that the council it-
goal-setting process. "But I think the self seems to need some direction.
end product was a good one:' "It's a new group, and they haven t
The urgency of removing dead and quite sorted out how they are going to
dying shrubs and trees from the forested work as a group," he said.The council
]rills west of Ashland became clear last may bring in a facilitator to help the
year,during one of the hottest and driest council iron out rough communication
summers in Ashland's history. spots,he said
Cate Hartzell
881 East Main Street
Ashland, Oregon January 29, 1995
City Council members,
r
I am pleased that City Council Goal Setting sessions are open to the public. In
the relatively short time I was there, I gained insight into the values and
backgrounds of Council members.
I like to believe that City governance is a cooperative venture, necessitating at
least minimal relationships and mutual understandings. I wish that more people
would attend and witness this example of the amount of time and dedication that
each of you invest in this community.
I was very disappointed, then, by Pam Lyon's Tidings article on your session. I
am a veteran of being misquoted and misinterpreted by people who write for the
Tidings, so I realize that the article represents Ms. Lyon's interpretation of
her conversation with Mr. A rag ist.
My perception of the weekend is not that the Council lacks direction. If
anything, there was enthusiasm for change and action which was channeled into
several clear directions.
Regarding the reference to "working as a group", and "rough communication spots",
I feel its important not to misinterpret interactions that occur as a result of a
willingness to deal with issues as being problematic. I come from a counseling
background that teaches that a willingness to explore dysfunction or negative
patterns is healthier than ignoring them. It seems to me that past decisions not
to participate in team building, (or whatever you call it) , as a regular function
of such a high stress group, has contributed to resentments and unspoken opinions
that are very present in the interactions of the group.
I assume that Mr. Almquist's suggestion to hire a facilitator to assist the
Council in communication and work skills was born as a creative, constructive
idea. I was glad to see such strong support on his part. How unfortunate that
this was conveyed to the public as being a measure that may be taken in response
to some inability on the part of Council to function as a group, i.e, as a crisis
management response.
I encourage members of the Council not only to participate in team building
activities, but to see it as a very positive step on your part.
I am very interested in participating in the generation of ideas for the
enhancement of communication between citizens and City government and staff. I
think such activities can be positive and yield results that would make the job
of ''C,,o//uncil easier.
i�C
Ot, aat
To: Ashland City Council
Re: Ashland Vision Plan Conference
January 17, 1995
Dear Mayor & Council Members:
I am writing to urge your support of the request for funding to implement the proposed
Ashland Vision Planning Conference this Spring. If successful, this effort holds the
potential of bringing together a broad-base of community organizations and individuals
to engage in a constructive dialogue towards resolving many of our current land-use
policy conflicts.
Insofar as this effort would be committed to a consensus-based planning approach that
promotes a sense of citizen ownership, the financial support and endorsement of the
City of Ashland would be critical to involving a broad range of individuals
representing various public and private interests in Ashland.
Thank you for time and consideration of this request.
Sincerely,
Michael Donovan
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Vision Planning 1/25/95
To: John Mclaughlin-Director Community Development
City Council of Ashland
For council packet, January 31, 1995
From: John Fields- President of Friends of Ashland
Coordinator for Vision Planning Conference
P.O. Box 3010 Ashland, Oregon 97520
Re: Co-Sponsorship of Vision Planning Conference
To City Councilors:
I came before Council last October sharing with you our Vision Plannine project. We .
are going to have the fast of a long term educational and consensus building effort on
March 11, 1995. We are looking for endorsement by government and service
organizations. We are hoping that you will support this kind of a regional and local
network of citizen participation in concert with local government. I have included the most
recent draft including those who are invited as co-sponsors.
We want to encourage you to attend this fast conference, and hope that you will join
our efforts towards education of the general population. One of our goals is to bring
together potentially adversarial organizations, and try to build common ground as well as
articulating those points of disagreement in a way that increases understanding. We would
also like to encourage some new tools that will assure a fresh approach in our urban
planning strategies. We want to advocate a stance that reflects the need for sustainable
growth in regional planning. We are hoping that you will support us both in spirit, through
endorsement, as well as financial. A project like this that depends on volunteer efforts are
always in need of economic support. I believe that his kind of cooperative project will
contribute to your success as our elected officials and enhance some of the policy that you
have shown interest in.
We have received endorsement from Jackson County Homebuilders Assoc., Ashland
Board of Realtors, Ashland Chamber of Commerce, Rogue Valley Civic League as well as
a pledge of support and promise of public endorsement from the majority of the invited co-
sponsors once the City of Ashland puts their"Hat into the Ring".
I am looking forward to meeting with the council on January 31,1995. If you have any
questions feel free to call me.
Thanks again.
Sincerely,—%.
l,.
Johtkields (503) 482-8442
DRAFT COPY 1-25-95
VISION PLANNING
A Tool for Tomorrow
A City Planning Conference
Coordinated by The Friends of Ashland
Invite Cosponsors:
City of Ashland Rogue Valley Transit District
Jackson County Citizens League Lions Club
Southern Oregon State College Ashland Board of Realtors
Rogue Valley Civic League Council of Governments
League of Women's Voters Kiwanis
City of Talent Ashland Chamber of Commerce
Progress Board Rogue Valley Institute of Ecology
Southern Oregon Historical Society Sierra Club
City of Medford City of Phoenix
Ashland Daily Tidings Jackson County Planning Department
Jackson County Homebuilders /00 Oregon Shakespeare Festival
Rotary
Saturday- March 119 1995 SOSC Campus
Britt Ballroom, Ashland, Oregon
8:30 A.M. - 2:00 P.M.
Purpose Statement w -
Vision-Pianning:;A Tool for,Tomorrow.
The Vision Planning Conference is ah`educationaf forum tdenable
'
citizens i working in partnership with,city government to create a vision
of Ashland to carry into the 21 st century. a
1
• Provide an opportunity for broad based education leading to consensus in determining the
"preferred future"of Ashland_
• Create a complimentary system of citizenry input in concert with political participation
ito rei nforce the vitality ofa-well_b ed community.
• oritize and develop land-use policies th implement long term Vision, and promote and
ilita e a erna Ives.
As president of Friends of Ashland, I began this effort to shed some light on the discussion of how
we are in4 to bu ld copseasu nd reinforce our sense of community. This awareness is necessary
i solving o conflicts in land-use poll . It is counter-effective to place ourselves in a
confrontational situation wii o�ghbors. When we lack a common vision, it is impossible to
progress into the future in an effective way. Rather than bringing concerned people into the
process, and finding common ground that honors their concerns, we discourage them and drive
them away into polarized camps.
We have grown into an active committee of over 60 people working towards developing the following program
scheduled for this March 11, 1995. We invite you and your organization to involve yourselves in creating a
tool to help us shape our future.
There is a dialogue evolving throughout the country that seeks to address the fundamental issues
that lead to resolution of the wide range of land-use and planning issues that affect the quality of
life and the environment. We will explore how growth and development affect us as a small city, and what
the alternatives are in creating a stronger community. .
e seek to identify the"preferred future' of the region and our city based on the areas'special qualifies. By
Citsattng con in w , re n rcmg our uniqueness and emphasizing our need for sus tainability and "placemaking",
we can positively influence our collective future.January 25, 1995
"SustainabliliW' becomes a key factor in encouraging our community to become economically and
environmentally healthy and continuing to remain so over time. We must identify the indigenous
strengths and most sustainable elements of our economy. This will provide the key to finding a
balance among the economic, social, educational and environmental aspects of our region.
Education regarding the issues and options available to us will empower us to open the'dialogue
between public and private sectors with incentives for creative solutions to our many challenges
and opportunifies.
The Scope
The symposium will be the first session of an ongoing dialogue. This initial session will be an
introduction and overview to generate understanding and support for the vision process. This will
begin at 8:30 A.M. and conclude at 2:00 P.M. on March 11, 1995, and encourage the City of
Ashland to move forward in implementing new tools for long term planning.
The program schedule is intended to be a celebration of our possibilities. Our intent is to have a
rapid paced presentation that is visual, informative and participatory. We are trying to attract
expertise and guidance to help implement vision planning as a tool that moves us toward
solutions compatible with the history and spirit of our community.
This first session schedule; Saturday, March 11, 1995:
8:30 A.M.-Registration
9:00 AM. - Opening Greetings
Introduction of the organization
The Purpose
The Principal participants, co-sponsors
Demographics of the Audience-Electronic data feedback
9:20 AM. -A History of Ashland and the Region's Visions. A Community slide show.
Context of different and shared Visions. An Ashland compare and contrast
Visual presentation of choices:
P
• Mistakes
Missed opportunities
Geography and Native Americans
The Railroad
Chataqua
The Park
The College, SOSC
Angus Bowmer, OSF
9:40 A.M. Recognition of community members present
9:50 AM. Local Governance
• The Comprehensive plan
• The Downtown Plan (An example)
• The Transportation Plan (In process)
• The Neighborhood
10:10 A.M. Brief break
10:20 A.M. Guest speaker: William Lennertz, Lennertz& Coyle, Portland,
Mr. Lennertz is a proponent of the charrette design process, a method which integrates broad stakeholder
input in community planning. He headed the Boston office of town planners Andres,Duany and Elizabeth
Plater-Zyberk and has organized over forty design charrettes. Mr. Lennertz relocated to the west coast two
years ago and is currently involved in master planning projects for Fairview(outside Portland), OR; Bend,
OR; and Mercer Island, WA. The firm of Lennertz and Coyle is committed to a consensus-based planning
approach that promotes a sense of citizen-government partnership, thus increasing the likelihood of
ultimate implementation. The firm believes that areas such as the Pacific Northwest require an approach to
deal with the inevitable conflicts and challenges of rapid growth.
Bill will lead us through a visual and graphic experience of alternatives. We will ask ourselves many
questions: How do we make sense of our built environment and how do begin to make long term planning
decisions that will create broad based ownership within our community? Citizen involvement Reality or lip
service? The Charrette process: What is it?How can it benefit Ashland and other Southern Or towns?
des one define the roles for consultants, city staff, elected officials, and citizens in the participatory
planning process? Ongoing participation: How to keep the spirit alive?
We will be generating data from the audience, creating immediate statistical feed- back, that will allow us to
monitor diversity and points of consensus.
11:30 A.M. Conclusion of speaker and announcement of break
Coffee, pastries and brief socializing.
11:50 A.M. Group exploration:
We will reconvene in smaller groups of 10 to 12 people with a facilitator that will explore Vision
scenarios;
• What would we most want to preserve in Ashland?
• What would we m :ke-�te-seein-2()years in terms of the various choices open to us?
• iven the general tren of.: ..`'bi box"reta' creasing traffic shifting demographics, what
o ear losing i the trends contnue?
12:20 P.M. Exhibit and Discussion of the group explorations:
We come back together in the larger group, printed visions displayed on the walls.
The speaker builds on themes of possibilities while addressing our fears.
1:00 P.M. Open dialogue with the audience.
Electronic"Town Hall"- Developing commitment in making of use of Vision
Planning.
1:45 P.M. Closing statements:
• The Participatory Process.
• Im I nsportation Plan.
e are City Government
I
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• The budget
Estimated budget for March 11, Introduction to Vision Planning
Ren rooms and hall; (In kind provided by SOSC)
quipment and props; n kind provided by City of Ashland and SOSC)
Electronic ballot equipment ana personnel $600.00
Speaker travel expenses: $350.00
Speaker Fees: $500.00
Brochures graphics and design: $500.00
Printing of brochures and packet material: $1,250.00
Postage and mailings: $300.00
Food expenses for 200 participants @ $2.50 ea.: $500.00
Contingency reserve: $1.000,00
Total Budget $5,000,00
Income resources
City of Ashland:
Other s: $2,500.00
Total income: $5,000.00
Thank you for your consideration. If you would like further information, please
Contact Friends of Ashland P.O. Box 3010,Ashland,Oregon 97520 or contact
John Fields Debbie Miller
845 Oak Street 160 Normal Street
Ashland, Oregon 97520 Ashland, Oregon 97520
482-8442 482-9720
Barbara Rhyberg
373 Vista
Ashland, Oregon 97520
482-4753
i
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i
Speaking in favor of.
Dennis Jarvi, 115 High Street; Barbara Bonomo, 83 1/2 Oregon Street; Richard Hansen, 25
North Main Street.
Speaking in opposition of:
Terry Skibby, Historic Commission, 611 Beach Street; Rick Harris, co-owner Kelso Realty
and former Historic Commission member.
At 9:00 p.m., Mayor Golden noted that Public Hearings were to end at this time. A Special.,.'
Council meeting will be held tomorrow night, Wednesday, September 7, beginning at 7:00
p.m. in the Council Chambers.
4. (Continue public hearing on amendment to the Procedures Chapter 18.108 of the
Land Use Ordinance to September 20, 1994).
Councillors Hauck/Winthrop m/s to continue this Public Hearing to 7:00 p.m., Tuesday,
September 20, 1994. Voice vote all AYES.
PUBLIC FORUM: Business from the audience not included on the agenda (limited to 3
minutes per speaker and 15 minutes total).
John Fields, 845 Oak Street, representing Friends of Ashland, spoke to Council regarding a
presentation to be made on Sunday, September 11, on Vision Planning.
Councillors Winthrop/Reid m/s to place this item on the agenda for Council discussion.
Voice vote all AYES. Motion passed.
Fields invited participation by all those interested. Fields stated he was hoping for
contributions-from the City and SOSC. Councillor Laws encouraged Fields to contact
Chamber of Commerce; realtors and others for support as well. Councillor Winthrop stated
he thought there was value to this program and he hoped everyone that had interest in this
topic would be invited to be involved.
Rick Harris, Kelso Realty, asked that the continued public hearings be televised tomorrow
night.
Tom Crimmins, Living Opportunities, 747 Normal Avenue, asked if City could explore
employment opportunities for their clients.
Jack Blackburn, 805 Oak Street, referred to an article in Sunday's Oregonian regarding
improved citizen involvement in government.
Councillors Laws/Winthrop m/s to extend meeting 1/2 hour. Voice vote all AYES.
Motion passed.
(ensnwmW-&94.mio.pqo 7)'
✓4N `
VISION PLAN COMMITTEE MINUTES DECEMBER 5. 1994 . y 199S
The meeting beqan at 7-35 p.m. at the Community Center. Present were Davida Bornstein,
Marilyn Briggs, Kathy Cooper, Hat Cloer, Ramona DeVaul, Joe Eckkhardt, Brice Farwell, John
Fields, Johanna Fisher, Ken Hagen, Jean Johns, Judy Kaplan, Debbie Miller, Barbara Ryberg,
Julie Schwartz, Terry Skibby, Bob Taber and Rick Vezie.
John and Debbie reported on their meeting with Steven Reno, SOSC President, regarding use of
the college facilities for the conference. He is .enthusiastic and willing to participate. Child care
can probably be provided at the Stevenson Union, the location.of the meeting. ,
y
The Purpose Statement has been revised again to include the Purpose, Introduction, and
Concept. It is improving; committee members should give John any suggestions, and one last
attempt will be made to Incorporate them.
We discussed terminology to describe other organizations that will participte with FDA in this
endeavor. The term co- sponsor seems to imply "support in spirit"; since our group is doing
most of the work we decided the term co-ordinated by would be appropriate. This is a critical
time for outreach into the community. Members suggested further contact with OSFA, the
museum, and Historical Society.
John outlined the tentative agenda for the day, with discussion and suggestions from committee.
-Introduction. oo-sponsors will be recognized; survey of demographics by electronic voting
(the Progress Board has 120 table top machines we can use). Ramona suggested we gather
Information from residents beforehand. She described the effort by Boulder. Colo., to explain
problems and seek input via a small newsletter with room for responses. Could we put
something in the Ti i T John suggested writing profiles of citizens to be honored, and one of
William Lennertz, the speaker.
-History, early vision. Recognize visionary citizens still living (Al Meyer, Marge O'Harra,
Mary Ragland, etc.). Also, describe models of vision tools Ashland has used: the Comp Plan,
Downtown Plan, neighborhood area plans are examples.
-Slide presentation. This will show the past and present city: choices made, missed
opportunities. Generations following take the past for granted. Terry Skibby and Kathy Cooper
have good slide collections, Bill Emerson has an old map of town; perhaps Dennis Arndt could
narrate.
-Guest speaker. He will discuss participatory citizen Involvement and a consensus-based
planning approaach. The charette process must be explained to audience. The hour-long
presentation should include lots of visuals.
-Break (11:30). Serve coffee, tea. Juice, fruit and cookies or muffins. Participants can look
at exhibits by co-sponsors.
-Small group discussions. This Is a time to encourage voicing opinions and concerns. We must
develop themes and guidelines for the groups. The key questions may be about what people like
and what they fear for the future.
-Conclusion. Hope at this point to have built a consensus to continue the process. If the day has
been successful, ppeople will want to return. The City will need to commit to adopting and
Implementing our decisions.
Discussion followed about Involvement and goals. Rick explained that we want to devise and sell
a new process for planning. Julie suggested looking at areas not yet built up (Strawberry Lane
or No. Mountain), but Ken thought a more complicated problem, such as transportation, should
be an example. Ramona wondered how to design alternatives to particular plans, and then
'walk through" to logical conclusions. Hal is concerned about protecting the rights of those who
are not represented or do not speak out at decision-making forums. Barbara reminded us that
before this, very few residents were represented, and at least now some have a voice. We are
constantly working towards a broad participation. Julie noted that the focus of the conference is
process, not resolution. We want to mobilize people to use the process. Joe would like to
outline the main objectives, and by much publicity interest people In the conference.
Sub-cominitteess will be meeting during the Christmas break; the full committee will
convene MONDAY, JAN..j_130 p.m. (NOTE: the Community Center may be closed; please call
Debbie at 2-9720 or John 2-11442 for location. We are both out of town unlit Friday, Jan.6).
Please attend this meeting; we must shift into full speed!
Friends of Ashland
JAN - `� 1995
Dear: gnY�.w
Enclosed is the latest information and schedule for the Vision Planning
Conference. We are readv to proceed with the first session on Saturday.
March 11, 1995, 8:45 a.m. to m. ' nion Arena at SOS C.
Both the college and a City Ashland are co-sponsors this event, in
addition to the other listed at the end o is e
i
Friends of Ashland, as coordinator of the event, will provide informational
speakers at your meetings and information for your newsletter. We will
be happy to mail brochures to each of your members. (They will be ready
in a couple weeks). Please call me to schedule meeting times or for
additional information.
FOA invites your group to arrange a display on tables provided in the lobby
area during the conference. Participants will have an opportunity to visit
the exhibits during registration and the break scheduled. Whatever you
would like to share of your involvement with Ashland and your vision for
the future of this special place will be readily viewed by attendees.
This event is really happening! We are excited to .provide such a forum for
the community. Our budget is only $1500 short of goal; if each co-sponsor
to the effort, we will be solvent.' Come and join:
City of Ashland Southern Oregon State College
-tizens League Lions Club
Rogue Valley Civic League Rogue Valley Transit District
Jackson Co. Planning Department Rotary Club
City of Talent Ashland Board of Realtors
Ashland Chamber of Commerce Oregon Progress Board
Rogue Valley Council of Gov'ts. So. Oregon Historical Society
League of Women Voters Oregon Shakespeare Festival
Kiwanis City of Phoenix
Please contact me as soon as possible at 482-8442. A representative of
each group is welcome at our next Planning Committee meeting (Mon., Jan
9, 7:30 p.m. at the Community Center on Winbum Way).
Sincerely, n
0 A
I'n ktk�oMjW� cL6
OL& 6 ��
76
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CITY OF ASHLAND = ;
CITY HALL
ASHLAND,OREGON 97520
telephone(code 503)482-3211
January 23, 1995
Margaret C. Vandehey
State Revolving Fund
Water Quality Division
Oregon Department of Environmental Quality
811 S.W. Sixth Avenue
PORTLAND OR 97204-1390
Re: Preliminary State Revolving Fund Loan Application
Dear Ms. Vandehey:
Attached is Ashland's 1995 Revolving Fund Loan application for the Ashland Wastewater
Treatment Plant. If Ashland is successful in receiving an offer from DEQ, the final acceptance,
or denial, of the offer will be the decision of the Ashland City Council. The original proposal
was approved by the Ashland City Council December 21, 1993.
I have included a copy of a letter dated August 31, 1993 from Fred Haften that suspended the
enforcement of the Stipulation and Final Order in effect at that time. The Ashland City Council
approved a Mutual Agreement and Order which establishes a date for submittal of a facility plan
to DEQ by October 1, 1995. The agreement is currently being reviewed in your offices in
Portland.
I have attached a copy of OAR 340-41-385 that lists the standards for Bear Creek that Ashland
must meet. I am also including a copy of a cost update from our consultants, Brown and
Caldwell of Eugene, which lists costs for 3 options under consideration and a preliminary project
schedule. The costs are based on a projection by the Engineering News Record Construction
Cost Index to a date midway through the construction period outlined on the attached Project
Schedule. A fourth option which the Council is still considering would allow direct discharge
to Bear Creek on a twelve month basis. Final costs are not available,as yet on this option. I
have selected the option that I believe may be the front runner at this point in time.
PAGE I-(c:sewer\dcglmn2.Lt,) �
If you have any questions, please contact me at (503) 488-5587.
Sincerely yo s,
St ven M. Hall, WE.
Public Works Director
cc: Brian Almquist, City Administrator
Mayor and City Council
Jim Olson, Assistant City Engineer
Dennis Barnts, Water Quality Superintendent
Jonathan Gasik, P.E., Senior Environmental Engineer, DEQ Medford
Enc: Application
Hansen letter 8/31/93
OAR 340-41-385
Brown & Caldwell Update 1/17/95
I
PAGE 2-(c:smer\dcg1w 2.Ltr)
Water Quality Division
Oregon Department of Environmental Quality
811 SW Sixth, Portland, Oregon 97204
STATE REVOLVING FUND (SRF) PROGRAM
PRELIMINARY LOAN APPLICATION
1 City of Ashland 2. Community Population: 17,445
Legal Applicant/Public:Agency
e
_.; 3S Project Area Population 18,600 --
20 East Main Stret'
Address ;C;-;:iis`.J . . . .. r-,r . . 3. Planned project dates,/month/year):
ASHLAND OR 97520-1814 a. Sign loan agreement 01/01/96
City =sue.,.._:.._z,.,., Zip COde',.:r;
Steven M. Hall, PtE: b. Start project ` 03/01/96'
Public Works Director 503-488-5587
Contact/Tide Phone c.-- Complete project
01/01/2000
4. Pro1ect Des crip tiow-Upgrade of Ashland Wastewater Treatment Plant to meet
standards (TMDL's) set by the Oregon Environmental Quality Commission
5. Project Type (check one or more):
❑ Facility Plan El Design ® Construction
6. Total Estimated Project Cost: $ 27,006,000.00
Brown & Caldwell
Source (facility plan/engineer) and date of estimate: Consulting Engineers 01/13/95
7. Total estimated cost per household of the system (include operations, maintenance,
and debt service for prior and new project: $ 2, 145.00
8. Outstanding wastewater treatment system capital improvements: $ -D-
9. Amount of SRF Loan Request: $ 21,468,000.00
Other sources and amounts of project funding: Local four perrpnr (47) meals fax
provides approximately $860,000.00 annually (Funds dedicated to Plant improvements)
*Based on net percent worth of project of $38,623,000.00 including operation and
maintenance costs.
10. Project components for which loan is requested (check one or more):
❑ Facility Plan « .r?j, `;, ;,;.i ; - ❑`. Infiltration and Inflow Correction
N Secondary Treatment Facility ❑ Major Sewer Replacement and
® Advanced Waste Treatment Rehabilitation ' '
Facility ❑ Combiried Sewer Overflow
®- Reserve Capacity for a Sewage.
Correction
Treatment of Disposal Facility ❑ Collector. Sewers ..r
® Sludge Disposal and Management ❑ Storm Water Control,
-.� ..ZF,:r y..
❑ Interceptors, Force Mains and ❑. Estuary Management_.__
Pumping Siations _j`' c . -,n° c ❑ Nonpoint Source Control
11 . Source of Loan Repayments(check•one or more):
®.,Sewer User Fees ❑ Property Assessments
[],,Other- 4% meal tax and System Development Charges -
12. Loan Funding /check one):
® Revenue-Secured Direct Loan ❑ City to issue General Obligation bonds
❑ City to issue Revenue Bonds ❑ Other
13. Discharges to: Bear Creek via Ashland Creek
14. Describe the documented water quality problem or documented health hazard the project
will address (e.g. sewage bypassing, failing septic tanks, etc.J:
U.S. Clean Water Act - Water Quality Limited Stream
15. a. Indicate how this water quality problem is documented (e.g. sewer system evaluation study,
groundwater tests, etc.):
Total maximum daily load established by EQC 07/21/89
b. Attach copies of documentation.
re-app.95 2
16. Indicate if any of the following enforcement activities or water quality violations have
occurred in relation to the water quality problem which this project will address /check all
which are applicablel: ..
® Environmental Quality, Commission ❑ Noncompliance with t h e
(EQC) Orders Department's.: statutes, . rules or
® Mutual Agreements and Orders permit requirements resulting from
❑ Court Orders inadequate water pollution control
❑ Department Orders or permit facilities
conditions mandating action ❑ Documented health hazards without
M EQC rules requiring elimination of a documented water quality problem
specific water quality problem ❑ An enforcement order of the Oregon
related to inadequate water pollution Health . Division relating to safe
control facilities drinking water
C1 Documented health hazards with ❑. Existing potential water quality
associated documented water problem as noted by the Department
quality problem but undocumented
Attach copies of all documentation.
17. Estimate SRF loan proceeds to be requested each quarter. (Loan proceeds are distributed
to reimburse borrowers for costs after they are incurred.)
7/1/95 to 9/30/95 $ .-0, 7/1/96 to 9/30/96 $ 10,
10/1/95 to 12/31/95 $ ^0" 10/1/96 to 12/31/96 $ °0'
0-
1/1/96 to 3/31/96 $ -0�. 1/1/97 to 3/31/97 $
01
4/1/96 to 6/30196 $ - 4/1/97 to 6/30/917 S
After 6/30/97 $ 21 468 000.00 .
18. 1 certify that to the best of my knowledge the above information is accurate and
Authorized Signature Date
Steven M Hall P E Public Works Director
Typed Name and Title
,..,,
QC 3
dminfslraA ve Rules
oregon.A
Chapter 340, Division 41
j\ Depardnent of Environmental Quality
OAR 34041-385
Rogue River
Special Poli cies and Guidelines:
(1)':- _In-bidei to improve water quality
within the Bear Creek subbasin to meet existing water quality standards }
"" H, the followin special rules for total maximum daily loads, waste load
for dtssoNed oxygen and p g .'.
allocations, load allocations, and program plans are established. {
(a), :.After the completion of wastewater control facilities and program plans approved by the Commission
!' under this rule and no later than December 31, 1994,unless otherwise modified by program plans no
activities shall be allowed and no wastewater shall be discharged to Bear Creek or its tributaries
without the authorization of the Commission that cause the following parameters to be exceeded in
Bear Creek:
Uw-Flow Season
Approximately
May 1 through November 30•
Instream Five-Day Total Phosphorus
Ammonia Nitrogen Biochemical Oxygen as P (mgfl)
Nitrogen ss N (mall) (Demand (mgtl)t
0.25 3.0 0.08
High Flow Season
Approximately
December 1 through April 30•
Iastream Five-Day
Ammonia Nitrogen Biochemical Oxygen
Nitrogen as N (mglq Demand (mgA)2 -_
1.0 2.5
t As measured at the Valley View Road Sampling Site. For the purposes of waste load
allocations, the biochemical oxygen demand is calculated as the ammonia concentration
multiplied by 4.35 and added to the measured effluent biochemical oxygen demand.
2' Median value as measured at the Kirtland Road sampling site.
precise dates for complying with this rule may be conditioned on physical conditions, such as
flow and temperature, of the receiving stream and shall be specified in individual permits or
memorandums of understanding issued by the Department.
(b) The Department shall before September 30, 1990 distribute initial waste load and load allocations to
point and nonpoint sources in the basin. These loads are interim and may be redistributed upon
conclusion of the approved program plans.
(c) Before October 21, 1989, the City of Ashland shall submit to the Department a program plan and time
schedule describing how and when they will modify their sewerage facility to comply with this rule
and all other applicable rules regulating waste discharges.
(d) Before May 25, 1991, the industries permitted for log pond discharge, Boise Cascade Corporation
Kogap Manufacnving Company: and Medford Coiporation shall submit program plans.to the j
1l
Department desrnbmg how and when they will mo&fy their operations to comply with this niln and ` !
all other apphcabk Hiles regulating waste discharges h I
(e) Before June 1, 1994 Jackson County and the incorporated cities within the Bear Creek subbasin shall
i
submit to the Department a program plan for controlling urban runoff within their,respxhve
jurisdictions to comply.With these rules.
(f); Before June 1; 1992,,the Departments of Forestry and Agnculturosliall submit to the Depaitmeaf .
program plans for achieving specified load allocations of state and private forest lands and agricultural t} {
Ei
an rrspec4ve]y` j
mmission. A Po sed final program._(g) sll breieweaa P roved b Y the Co ans
Program plans ro
t
shall be subject to public comment and hearing prior to consideration for approval liy the Commission.
SA\WH5322.5A (11/92)
CITY OF ASHLAND
WASTEWATER FACILITIES
PLAN UPDATE
JANUARY 17, 1995
COUNCIL SESSION
BROWN AND CALDWELL
City of Ashland Wastewater Facilities Plan
Alternative Cost Comparison
1/13/95
Alternative
Item Conve to Medford City Land Effluent Reuse TO Effluent Reuse
Capital cost,$1000 21,782 24,509 . 27,006
Present worth,$1000 31,058 36,323 38,623
City of Ashland Wastewater Facilities Plan
Medford Treatment Alternative Costs
1/1355
Cost(a),
Item $1,000
Demolish existing plant 240
Conveyance to Medford 5,790
Medford WWTP SDC (b) 5,540
BCVSA SDC 4,939
Subtotal 16,510
Contractor indirects 784
Subtotal 17,294
Contingency c 2,227
Subtotal 19,521
Engineering,administration d 2,260
Total capital cost 21,782
Annual operating costs (b,h) 815
Present worth of operating costs (e) 11,076
Salvage value (f) (3,944)
Present worth of salvage e 1,800
Total present worth 31,058
Notes:
(a) Costs based on an Engineering News-Record
construction cost index of 6100, expected to
occur at midpoint of construction, 11/98.
(b) Costs based on information received from City
of Medford on 1/11/95.
(c) Calculated at 25%of construction costs and
5%of SDC costs.
(d) Calculated at 25%of construction costs and
contingency.
(e) Present worth calculated assuming a discount
rate of 4%and a 20-year study period.
(f) Assumes linear depreciation.
(g) Estimated at 13%of construction costs.
(h) Includes cost for replacement water for Bear
Creek per TID.
City of Ashland Wastewater Facilities Plan
City Land Effluent Reuse Alternative Costs
1/13195
—_ Cost(a)
Item 1,000
Grit removal 15
Primary clarifier 71
Aeration basins,existing 256
Aeration basins,new 956
Blowers(including building) 549
Secondary clarifier No.1 195
Secondary clarifier No.2 12
Secondary clarifier No.3 566
Disinfection 256
Chlorine scrubbing 183
Tertiary filter 348
Irrigation pumping stations 288
Effluent slorage(rrigation system(d) 2,618
Anaerobic digester No.2 592
Digester controf building 842
Demolish secondary digester 146
Sludge thickener. 275
Facultative sludge lagoon(b) 1,073
Sludge transport 320
Subtotal 9,561
9ectricaVnstrumentation(h) 1,912
Yard piping(h) 1,912
Contractor indirect costs i 1,243
Subtotal 14,628
Wetlands c 355
Subtotal 14,983
Contingency at 25% 3,746
Subtotal 18,729
-Engineeringladin inistration at 25% 4,682
Subtotal 23,411
Land a 1,098
Total capital cost 24,509
Annual operating costs U) 1,039
Present worth of operating costs(f) 14.120
Salvage value(g) (5,054)
Present worth of salvage 2.30
Total present worth 36,323
Notes:
(a)Costs based on an Engineering News-Record
construction cost index of 6100,expected to
occur at midpoint of construction,11/98.
(b)Includes sludge face main and pumping
station.
(c)Cost taken from Woodward-Clyde Facilities
Plan Addendum.
(d)Pond would provide 30 day's worth of effluent
storage.
(e)Assumes purchase of 700 acres for irrigation.
(f)Present worth calculated assuming a discount
rate of 4%and a 20-year study period.
(g)Assumes linear depreciation.
(h)Estimated at 201/6 of subtotal.
n Estimated at 131%of subtotal.
Q)Includes cost for replacement water for Bear
Creek per TID.
City of Ashland Wastewater Facilities Plan
Talent Irrigation District Alternative Costs
1/13/95
Cost(a),
Item 1.000
Grit removal 15
Primary clarifier 71
Aeration basins,existing 256
Aeration basins,new . 956
Blowers(including building) 549
Secondary clarifier No.1 195
Secondary clarifier No.2 12 -
Secondary clarifier No.3 566
Disinfection 256
Chlorine scrubbing - 183
Chemical feed/flocculation 364
Tertiary filter 519
Effluent storage(d) 1,460
Anaerobic digester No.2 592
Digester control building 642
Demolish secondary digester 146
Sludge thickener 275
Facultative sludge lagoon(b) 1,073
SludQe transport 320
Subtotal 8,650
Electricallinstrumentation(h) 1,730
Yard piping(h) 1,730
Contractor indirect costs i 1.124
Subtotal 13,234
Wetlands c 3,941
Subtotal 17,175
Contingency Confingericy at 25% 4,294
Subtotal 21,468
E ineeHn administration at 25% 5,367
Subtotal 26.835
Land a 171
Total capital cost 27,006
Annual operating costs 1,033
Present worth of operating costs(1) 14,039
Salvage value(g) (5,306)
Present worth of saNa 2,422
Total present worth 38.623
Notes:
(a)Costs based on an Engineering News-Record
construction cost index of 6100,expected to
occur at midpoint of construction,11/98.
(b)Includes sludge force main and pumping
station.
(c)Cost taken from Woodward-Clyde Facilities
Plan Addendum.
(d)Pond would provide 30 day's worth of effluent
storage.
(e)Assumes purchase of Butler Creek site.
(f)Present worth calculated assuming a discount
rate of 4%and a 20-year study period.
(g)Assumes linear depreciation.
(h)Estimated at 20%of subtotal.
(i)Estimated at 13%of subtotal.
O Includes cost for replacement water for Bear
Creek per TI D.
Engineering News-Record Construction Cost Index
7000 _ --
m 6000 - - - - - -- ---- ----.- -'
c
w 5000
0
U
0 4000 - -- - -------- ----
U
C
v2000 —_-_ _.___..__.__.__..-_---..______.___-____ _ __..___.-.-_
Projected midpoint of construction (11/98) ENR M =6100
w 1000 --- -- --------------- --- ---- -- -
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Memorandum
'•.GREGG�••�
January 25, 1995
�t1O: Mr. Ted Susu-Mago
rom: Steven Hall, Public Works Director jv,
,iubjert: Transenviro, Inc. Wastewater System
The City of Ashland is faced with some of the most stringent water quality standards for the discharge from our
Wastewater Treatment Plant. I have compared some of the standards with the report you provided me from
Transenviro, Inc. In addition, I am always concerned about patented methods or equipment because there is only
one source and the competitive edge may be their at the beginning, but the needs over the 20 year life span of the
equipment and process can often produce more costly results.
The information you furnished me on this process will not meet standards set by the Oregon Department of
Environmental Quality for the Ashland Wastewater Treatment Plant. I offer the following comparison. All limits
are in milligrams per liter (mg/1).
NOTE: The influent concentrations are not listed for the "claimed Effluent Quality" which could
ultimately affect those figures.
Chemical DEQ Winter DEQ Summer Claimed
Standard Standard Effluent
Total Phosphorous No Limit 0.08 1
Carbonaceous BOD <7.8 3.00 < 10
Carbonaceous + Nitrogenous BOD 7.8 6.75 Not listed
Ammonia 1.88 1 0.55 0.2
Residual Chlorine 0.021 0.025 Not listed
Temperature 38.8°F 75.5°F Not Listed
* Cyclic Activated Sludge System Wastewater Treatment Technology Information Package from
Transenviro, Inc., Irvine California, Abstract, Section 8 Page 2, Mervyn C. Goronszy and David Rigel.
PAGE l-(c:s<wcr\susu-mag.mcn,)
5
Thank you for providing me with the information. The report is being returned with this memorandum.
cc: Brian Almquist, City Administrator
Mayor and City Council
Dennis Barnts, Water Quality Superintendent
Jim Olson, Assistant City Engineer
John Holroyd, Brown and Caldwell Consultants
PAGE 2-(c:, cAsusu-�gAm)
rul i�
&UNITYINASHLAND
A SPIRITUAL COMMUNITY
February 7, 1995
City Council of Ashland
Dear Members of the Council ;
Our congregation at Unity in Ashland and our friends in
the neighborhood of North Main and Maple streets are very
concerned about the proposed street widening project at our
intersection. The whole reason the plans were initiated was
to reduce the number of automobile accidents at this busy
corner . which serves as the primary access to and from
Ashland Community Hospital . Widening North Main to include a
turn lane for northbound traffic to turn west onto Maple
Street has been proposed as the solution to the problE:n.
However , such a large-scale restructuring of the street and
the intersection will damage our property significantly and
will not solve the problem of traffic congestion.
Our beautiful evergreen tree in front of our building
will be killed and removed to make way for the highway. Such
environmental devastation does not seem to be congruent with
our Ashland emphasis upon environmental protection.
conservation and forested beauty through the city. Also, our
parking area for people coming to our office will be nearly
eliminated; thus, our functioning as a center for our
spiritual community will be greatly hindered . In other
words , the impact of the highway project for the North Main
and Maple intersection is extremely negative .
The solution to the danger this busy intersection
;_resents to our city will not be solved , but will be further
complicated by the current proposal . What is required is
much more simple and inexpensive and has no negative impact
on our office property, our landmark tree or our
neighborhood. What we need is a traffic light with a warning
signal one hundred yards south of the light on the top of the
hill on North Main descending toward the intersection.
Susan J. Downs, Minister
563 N. Main at Maple, Ashland, OR 97520
Phone:503488-0890
I have spoken with Frank Stevens, Project Development
Team Manager; Gary. Taylor , Right of Way Agent; Steve Madison,
Right of Way Agent ; and Carol Putnam, Project Inspector, from
the Oregon Department of Transportation. I have spoken with
Steve Hall , Ashland 's Director of Public Works, and with Pam
Barlow from the City Engineer 's Office. All of these
individuals sympathize with our concern , but have found no
way to save our property or our signature tree , nor have they
found a way to install a traffic signal at our intersection.
All report that it is the Federal Regulations people who
insist we do not actually need a. traffic signal . If any one
of these individuals could see young mothers returning to the
Medford-bound bus stop after treatments at the Ashland
Hospital , if they could see the struggles and the terror of
these women and their children to crass four lanes of 40 MPH
traffic safely, a light would be installed tomorrow !
Therefore , I . and the community and neighborhood I am
representing , am calling on you to bring your perspectives
and power to bear in halting or redesigning this unwieldy and
unsatisfying plan .
With sincere concern.
Reverend Susan J Downs
Unity in Ashland
All
ROGUE VALL MAPLE STREET IN A HL
Rogue Valley Highway - Jackson County
After evaluating existing conditions, future needs and the Oregon Departmen of
Transportation proposal for construction at this location, we urge a reevaluation of your
proposal. Our concerns are as follows:
i
1) Pedestrian travel across the existing four lanes of traffic (-48') is difficult. The
proposed construction providing for five lane widths (-66') will make pedestrian crossing
even more intimidating, difficult and dangerous. For seniors and children, crossing will be a
virtual impossibility. This will be of even greater concern when the proposed congregate care
facility (for which a building permit has already been obtained) is built directly across Rogue
Valley Hwy. from Maple Street. Residents of this 114-unit facility will likely be making
frequent visits to Ashland Community Hospital which is located on Maple Street. We would
hope that this three-block trip could be made without the use of an automobile, but with
Rogue Valley Hwy. as a barrier, residents will have few options.
2) In a related matter, the City of Ashland spends a substantial amount of money to
subsidize and promote the use of Rogue Valley Transit District buses. With the need for
transit stops on both sides of the street, the ease of pedestrian crossing is critical to the
success of this program. In short, if residents can't easily get to and from the stops, they
won't ride the bus. Thus, this construction project as proposed will likely undermine our
shared goal of reducing reliance on the single occupant automobile.
3) The realignment of Maple Street to be perpendicular to Rogue Valley Hwy. is
needed, but the current proposal does not address the significant backup of traffic behind
automobiles attempting to make a left turn from Maple Street onto Rogue Valley Hwy.
4) Beyond spending the money, there are other costs associated with paving more
surface area. For one, impervious surfaces increase the amount and temperature of storm
water runoff. Much of this contaminant-laden water flows directly into nearby creeks.
5) Experience has taught us that we cannot build our way out of traffic. We believe that
a signal at this intersection would be the most workable and cost effective way to address our
concern for all modes of transportation. We would prefer that any money saved on the
construction of this project.be used elsewhere in Ashland, perhaps in bringing modal equity
to Hwy. 66 or on the redevelopment of Siskiyou Boulevard.
6) Finally, the loss of a street tree is not taken lightly in Ashland, especially when it's
the fine 50'+ specimen of Colorado Blue Spruce that will be cut to accommodate the
widening of the highway.
To the Editor , Ashland Daily Tidings 4 February 1995
From Jean and Carl Strand
482-3503
PO Box 1095 , Ashland
If San Francisco could stop Caltrans from completing the Embarca-
derofreeway and having the almost-completed facility torn down ,
then we think the Ashland City Council should be able to stop DOT
from widening No Main .
If a simple signal light. is adequate at the Laurel and No Main
intersection , it would certainly serve the intersection equally
well at Maple and No Main .
If No Main is widened without a signal , that intersection
with Maple is going to become a battleground . Can ' t you foresee
the backup of cars waiting for traffic to clear before making a
left at Maple from 99N and a left from Maple to 99S?
Go look at the intersection of Siskiyou and Mountain and
visualize what it would be without a stop light . The stop light
takes care of all the different actions taken by cars and people .
When the retirement area is occupied , it wont take long to
meet the state criteria for a signal . Why not install it now?
-B r-i-n g3-n-g—tfi e K s
Even a simple 3-way stop (signs) would berg effective as the
widening alternative being considered and in addition it would slow
down the excessive speeding .
r
cc City Council .� \
FEB., 0 6 1995
u.....t
To the Mayor and Council -------------
From Brent Thompson
Re: Transportation
We are generating too many vehicle trips to Medford which for example has
contributed to our having traffic problems at the corner on North Main and Wimer and
Maple Streets. I am not saying it is the whole reason we have problems, but it is part
of the problem.
I would like us to actively try to alter the project slated to be built at the corner of
N. Main and Maple. I believe we can survive quite well merely by widening and
straightening the base of Maple. Or we could just have alight placed there as Brian
suggested years ago. In my last conversation with Ken, he indicated that he didn't
believe even widening was necessary. At any rate we both believe that the whole
project is not needed, and we would like the savings to be able to be used to start
vehicle trip reduction programs such as the median strip on Highway 66.
The project as proposed on N. Main will cost $1,000,000. 1 think the problem can
be cured for $300.000 and the aesthetic improvement of Highway 66 will help keep
more shoppers in Ashland which may in turn make Highway 66 more of a viable
shopping area. If it becomes more of a viable shopping area we'll send less cars to
Medford so we don't contribute to the clogging up of their streets. We'd also have less
traffic in that part of town.
The second thing we need to do is encourage car pooling or bus ridership for the
top destinations in Medford that Ashianders do commute to. I believe the top
destinations to be the Rogue Valley Medical Center, The Rogue Valley Mali and the
downtown area including the County offices. Admittedly, Medford's way of developing
hasn't made it easy for us to avoid driving over there, but we have to admit that we are
part of Medford's traffic problem. Incidentally, students commuting from there to SOSC
may be a part of ours.
I would encourage carpooling by contacting Rogue Valley Medical center and
asking them to start a car pooling program and by enlisting the help of RVTD, the
newpapers, the radio stations and SOSC. I would also call the Mall management
office and ask the same of them.
The noise level in Ashland has in the last three years or so passed the threshold
of tolerance so it isn't just traffic that is the problem.
As part of this I am asking that we declare Ashland a Multi- Modal
Transportation City with all the bells and whistles we can muster for a public
relations campaign directed by our Transportation Committee,:. Traffic Safety
Commission and Bicycle Commission. We would have signs at the city limits stating
that we are a Multi-Modal Transportation City with follow up signs asking people
to use alternate forms of transportation.
We would also make sure bus schedules and routes are shown everywhere. We
will probably need a few large permanent maps sh%%6ing bicycle routes, bus routes,
and pedestrian short-cuts.
i
The point of this is that I don't want us to just talk about traffic in the next years, but
I want us to deal with it in any manner possible. I know that no one thing will solve the
problem, but that doesn't mean we discard an idea just because it doesn't solve the
whole problem. Thanks.
Brent
FEB-06-95 MON 15 :58 ARARAT 503 4867806 - P. 01
MANOR MOTEL
February 4, 1995
Mr. Don Forber
Oregon Department of Transportation
Salem, Oregon
SENT BY FAX: 503-986-8918
Dear Don;
I am writing to you in regards to the proposed street widening of North Main
Street (Highway 99) in Ashland, Oregon. I am a businessman here in Ashland
and the owner of the Manor Motel located at 476 North Main Street.
I have written several letters to Terry Miller, the Right of Way Agent in
Roseburg. I have been clear in my opposition to the widening of North Main
and its poor design. I am writing to you about several other concerns.
Why is it that the Dept. of Transportation has scheduled the construction of
the roadway at the beginning of the High Tourist Season here in Ashland?
Don't you know what goes on here all summer long? Thousands of people
come here every year during the summer to attend the Shakespearean
Festival. The beginning of June is when the season truly begins. This year
marks the 60th anniversary of the Festival and many tourists will be here to
enjoy the theater and celebrate its 60th anniversary.
Why are you constructing the roadway at such a critical time? It is February
and the City of Ashland is installing a new water line along North Main. This
road work has the'same affect as your proposed street widening will have
except for several important differences: We are in the dead of winter with no
tourists and 17,000 residents. The traffic is backed up and slow and a real
mess! Can you imagine what it will be like in the heat of summer with tens of
thousands of cars trying to use the only rpad through town, Main Street. It
will be a constant traffic jam!!
Here in Southern Oregon and the Rogue Valley we have a very definite
rainfall nattarn similar to a MarutPrranPan climate with a definite dry
FEE-06-95 MON 15 :59 ARARAT 503 4887806 P. 02
summer and fall with precipitation normally occurring during the winter
months_ Of course we have been in a 7 year drought with less than 10 inches
of rain for 1994. Normal rainfall averages 19 inches per year. If the road
improvement is necessary, why can't it be done after the busy summer tourist
season? Why not start construction the last week in September when things
are beginning to slow down and the weather is still warm and dry?
If the street must be widened using the logic and criteria that is acceptable by
you and your department, can't your proposal include a traffic light at the
intersection of Maple and North Main Street. It will solve two problems. It
will make the highway much safer and it will slow down the traffic. If you are
going to the trouble and expense to make the road a better and safer highway
you might as well complete the job.
I am opposed to the street widening. if it must be done, why not include a
traffic light. AND MORE IMPORTANTLY, WHY NOT CONSTRUCT THE
ROADWAY AND IMPROVEMENTS AT THE END OF SUMMER, NOT
THE BEGINNING.
Sinc y
Simo echloian
c erry Miller
Kathy Golden
Brian Almquist
Ashland Planning
Ashland City Council
Jim Watson
CITY OF ASHLAND CITY HALL
ASHLAND,OREGON 97520
telephone(code 503)462-3211
January 31, 1995
Governor John Kitrhaber
254 State Capitol
Salem OR 97310-0370
RE: 60-day Notice to Sue- Endangered Species Act
Dear Governor Kitzhaber:
I recently learned that last November, Attorney General Kulongoski sent a 60-day Notice of Intent to Sue to
several Federal agencies over alleged failure to deal with Endangered Species Act issues relating to salmon
stocks.
As a municipally-owned utility and a wholesale customer of BPA who is totally dependent on BPA for our
power supply, any such precipitous action by the State could make it even more difficult to reach a reasoned
solution on this extremely complex issue.
Unfortunately, the issues have become highly politically charged. Before the State of Oregon jumps into the
fray, I urge you to meet with Public Power Council (PPC) representatives to discuss the long-term effects of the
newly-issued draft '1995 Biological Opinion' by the National Marine Fisheries Service (NMFS).
If this plan is ultimately adopted, from 85-90% of the total active U.S. reservoir storage will be dedicated to
salmon. Even more bizarre is the acknowledgment by NMFS that the new operation would produce only minor
survival improvements. The $150-200 million this would add to the$360 million already dedicated to fish and
wildlife mitigation is not a cost-effective proposal.
Please do not add to the cacophony of voices from some quarters calling for even more drastic measures which
I believe will result in the demise of the Federal hydro-power system. The required additional 8-9% increase in
wholesale power rates (on top of the 9.8% proposed general increase) would make BPA non-competitive,
sending the agency into a 'death spiral', leaving it without the ability to implement the Opinion while further
driving up the costs to utilities like the City of Ashland who have no other options for power supply.
Sincerely,
a�
Brian L. Almquist
City Administrator
cc: Mayor City uncil