HomeMy WebLinkAbout1995-0221 Council Mtg PACKET Important: Any citizen attending Council meetings may speak on any item on the agenda, unless it is the
subject of a public hearing which has been closed. If you wish to speak, please fill out the Speaker
Request form located near the entrance to the Council Chambers. The Chair will recognize you and
inform you as to the amount of time allotted to you. The time granted will be dependent to some extent
on the nature of the item under discussion, the number of people who wish to be heard, and the length of
the agenda.
AGENDA FOR THE REGULAR MEETING
ASHLAND CITY COUNCIL
February 21, 1995
I. PLEDGE OF ALLEGIANCE: 7:00 p.m., Civic Center Council Chambers
II. ROLL CALL
III. APPROVAL OF MINUTFS:Regular meeting of February 7, 1995.
IV. SPECIAL PRESENTATIONS & AWARDS
1. Distinguished Budget Presentation Award for the Government Finance Officers' Association
(presented by JoAnn Stumpf, OMFOA Board Member and Finance Director of Grants Pass).
V. CONSENT AGENDA:
Minutes of Boards, Commissions and Committees.
2. Monthly departmental reports.
3. Confirmation of Mayor's appointment of Thomas Howser as Judge Pro-tem for February 25,
1995.
4. Memorandum from Director of Public Works regarding completion of leak detection survey.
5. Approval of liquor license applications:
a. O'Ryan's Irish Pub, 137 E. Main Street;
b. Northwest Pizza and Pasta Company, 1585 Siskiyou Boulevard.
6. Memorandum from City Administrator regarding League of Oregon Cities Elected Officials'
Workshop scheduled for March 11 in Ashland.
VI. TBLIC HEARINGS:
1 Proposed sewer rates for 1995-1997.
VII. PUBLIC FORUM: Business from the audience not included on the agenda (limited to 3 minutes per
speaker and 15 minutes total).
VIII. HED DT S ESS:
Approval of draft letter from Councillor laws regarding wastewater decision.
2. Letter from Brown and Caldwell regarding update of costs for options for Wastewater
Treatment Plant upgrade.
IX. W AND MISCELLANEOUS BUSINESS:
1. Request by John Fisher, 106 Clay Street, to connect new mobile home to City sewer on
property located outside the City limits.
Memorandum from Parks Commission requesting Council concurrence in purchase of 20
acres on Strawberry Lane for open space purposes.
Letter from Alan Sandler requesting City contribution to handicap access modifications for
restaurant expansion/OSFA remodel project.
Request from Mayor Golden for Council approval of personal membership in League of
Women Voters.
,Y Request by Councillor Winthrop for briefing by Planning Director and City Attorney on
proposed State legislation requiring compensation for down-zoning.
,,6! Request by Councillor thompson for Council input for upcoming Planning Commission goal-
setting on March 4 and request for Council support of proposed goals on infill and
affordability.
Request by Mayor Golden for Council clarification of intent of Goal /f2:
"Commit to an ongoing matching grant program for LID sidewalk construction
in existing neighborhoods, not to exceed $30,000 per year."
�! Report by Councillor Winthrop on recent meeting of National Association of Regional
Councils of Government.
X. ORDINANCES RESOLUTIONS & CONTRACTS:
1. First reading "An Ordinance amending the Ashland Municipal Code, Land Use Ordinance,
mode ymg front yard setbacks in the R-1 District and encouraging porches".
6r�U10. Q First and second reading of "An Ordinance expanding the season for outdoor burning by
amending Section 10.30.020 of the Ashland Municipal Code and declaring an
emergency".
3. Reading by title only of "A Resolution of intention to provide for improvements to the Oak
Knoll Golf Course parking lot; authorizing and ordering the local improvements; assessing
the cost against the property to be benefitted and creating the Oak Knoll Golf Course Parking
Lot Local Improvement District".
XI. OTHER BUSINESS FROM COUNCIL MEMBERS
X11. ADJOURNMENT
MINUTES FOR THE REGULAR MEETING
ASHLAND CITY COUNCIL
February 7, 1995
CALLED TO ORDER
Meeting was called order at 7:00 p.m. in the Civic Center Council Chambers
by Mayor Catherine Golden.
ROLL CALL
Councilors Laws, Reid, Hauck, Hagen, Thompson were present. Councillor
Winthrop was absent.
APPROVAL OF MINUTES
The minutes of the Regular meeting of January 17, 1995 and Special meeting of
January 25, 1995 were accepted as presented.
SPECIAL PRESENTATIONS & AWARDS
1. Presentation of "Building Official of the Year" award to Mike Broomfield
(award presented by Dave Bassett, Medford Building Official, on behalf of
Oregon Building Officials' Association).
2. Mayor's proclamation recognizing February 14, 1995 as the 75th anniversary
of the League of Women Voters.
CONSENT AGENDA
1. Minutes of Boards, Commissions and Committees.
2. Monthly departmental reports.
3. City Administrator's Monthly Report - January, 1995.
4. Timetable for upcoming vacancies on City Boards, Commissions, and
Committees for 1995-96.
5. Confirmation of Mayor's appointment of Robert L. Asher to Forest Lands
Commission for a term expiring April 30, 1997.
6. Authorization for Mayor and Recorder to sign deed with Oregon State
Transportation Division for right-of-way for Hwy. 66/Crowson Road
realignment.
7. Set public hearing for February 21 on request by Youthworks for
utilization of 1/2 acre of land at southwest corner of Garfield and East
Main Street.
8. Memorandum from Finance Director regarding proposed public hearing
for February 21 on sewer rates.
Councillor Reid requested that Item #7 be moved to New Business. Councilors
Laws/Reid m/s approval of items #1,2 and #4-8. Voice vote all AYES. Motion
passed.
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PUBLIC HEARINGS
1. Proposed modification of Section 18.20 of the Land Use Ordinance relating
to front yard setbacks dealing with reductions allowing for porches.
Planning Department Director John McLaughlin presented information on proposed
modification of the Land Use Ordinance.
Councillor Hauck asked what the effect on accessoryn ould be. McLaughlin said
there may be possible effects to accessory and that there would be greater opportunity
for detached garages because it would allow larger areas in the back for accessories.
Councillor Thompson questioned the difference of the cities treatment of RI and R2
zoning. McLaughlin stated that the Planning Commission is concerned with historic
character.
Public Hearing was opened at 7:19 p.m.
Closed Public Hearing 7:20 p.m.
Councilors Reid/Hauck m/s to approve Proposed modification of Section 18.20 of
the Land Use Ordinance relating to front yard setbacks dealing with reductions
allowing for porches. Voice vote all AYES. Motion passed.
PUBLIC FORUM: Business from the audience not included on the agenda (limited to
3 minutes per speaker and 15 minutes total).
Sam Conner, 2404 Siskiyou Blvd, concerned that bicycle laws be better enforced and
that he had recently experienced bicycle riders who were not following bicycle safety
laws.
UNFiISHED BUSINESS
1. Council liaison appointments for 1995.
Councillor Hagen commented on the earlier discussion of condensing of commissionj��'
appointments. Mayor agrees that condensing should take place but would like to a6t r
until there have been meetings to�determC a e ;m and�m�t._, Q p 7v
Councillor Reid asked that it be noted that she co-chairs Energy A°ddviisol ry Committee
and that she agreed to co-liaison the in ssion and requests that she be on
that mailing list. GYtL
Mayor recommends that the liaison associated with a particular set of commission
contact the Mayor and staff and make recommendation for name change or
consolidation with another commission. Proposal of recommendations should be
brought to the council for approval.
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2. Clarification of representation by Friends of Ashland concerning
contributions by the City of$2500 for "Vision Planning" symposium.
John Fields-President of Friends of Ashland, P.O. Box 3010, spoke on Who is
"Friends of Ashland"? Addressed questions and issues related to this organization
and the proposed Vision Planning Conference. Stated that F.O.A. is committed to
communications and is sincere in the effort of pro-activity as a way of demonstrating
and showing of appreciation to elected officials. Community spirit and expansion of
ownership regarding the conference, consensus building and bringing citizen opinion
makers together is some of the goals of Friends of Ashland.
Friends of Ashland have received endorsements from Jackson County Homebuilders
Assoc., Ashland Board of Realtors, Ashland Chamber of Commerce, Rogue Valley
Civic League and invite City of Ashland to join in the endorsement of Friends of
Ashland.
F.O.A. requests approval that the City of Ashland contribute $2500.00 for the Vision
Planning conference.
Councillor Reid requested clarification on request of contribution and ways in which
the City of Ashland could contribute in-kind without spending the money directly.
Mr. Fields stated that the request for contribution could be through in-kind services
which would add up to a contribution of$2500.00.
There was discussion by Mayor and Council of the possibility of including the
brochure for the conference in our utility mailing.
Councillor Thompson stated his support in assisting in this conference and felt it
represented all citizens rather than a few. — /!l @S
OPEN DISCUSSION:
Bob Sullivan, P.O. Box 749 (letter submitted and read by Mayor); Opposed funding
by the City for the Friends of Ashland conference. Stated that it would benefit the
planning process best if they worked within the planning process and planning
department of the City.
Joe Eckart, 108 Bush Street; stated his support of F.O.A. felt that this is an
independent citizens effort to communicate with each other. He would like to see
Council get involved with F.O.A. and achieve a plan which implemented the existing
comprehensive plan. He.felt that the F.O.A. would provide a team effort.
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Sam Conner:2404 Siskiyou Blvd; Opposed F.O.A. contribution by City, felt staff was
doing a good job and F.O.A. is not necessary to set down the planning actions of the
City of Ashland. He does not want his dollars spent this way.
Debbie Miller, 160 Normal Street; Supports F.O.A. contribution by the City, feels
this would be a continuing tool in working with the city and building consensus.
Because this conference is meant to be an educational conference, it would create
more citizen involvement.
Cate Hartzell, 881 E. Main; Supports F.O.A. states that many cities are doing this
kind of planning and what comes out of these conferences are greater citizen
involvement. It would create dialogue and enhance willingness to get involved.
Open Discussion closed 7:50 p.m.
Councillor Laws stated that in the comments he was making was not in opposition to
the Friends of Ashland Vision Conference, but he had reservations about whether it
was appropriate for the City of Ashland to officially endorse Friends of Ashland. He
pointed out that the City already had a strategic plan. In this plan it states "the
challenge to our community is to have all changes and goals from any other cause
result in a living environment equal to or better than the present one". Laws gives
several examples which include goals on population with policy on growth strategy,
Ustrive to maintain a diversity of population groups in Ashland especially in cases of
� rise of housing. Councilor Laws stated that this plan had to
go through a process following State La w wvhicb had to ZOJ Weg ��
'V [ Laws feels that the Vision Conference waoid require more people and representation. /
He gave examples which supported the amount of time and commitment put into La' S
creating workshops and committee meetings. Results of these efforts are then brought
to Council who represents the community and ideas/visions of the community.
Councillor Laws supports the ideas and vision of the Friends of Ashland but not as a
"official representation" of this organization. Laws felt that if city contributes dollars
or in-kind services, it would make the city an official sponsor. He recommends fffff
participation in the conference only.
Councillor Reid felt that the conference offers a forum for achieving goals in
communication education and that the City of Ashland should participate and support
through in-kind services.
Councillor Hauck supports contribution to Friends of Ashland through in-kind
services. He felt it would create the opportunity in for developing better
communication relationships.
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Councillor Hagen stated that he attended a session at the League of Cities conference
on Vision Planning and that this is an accepted practice by more and more cities.
Hagen had spoke to F.O.A. in regards to how all planning would legally have to be
.implemented in the comprehensive plan for the city.
Mayor cautioned Friends of Ashland in regards to the verbiage referring to elected
officials and city government as not being 'citizens". Commented on how
committees and commissions are formed out of citizen concerns and felt that F.O.A.
gives the impression that previous Vision planning by the city had not been
implemented which is not true.
Council and Mayor directed staff to contribute $250 for electronic voting use, in:-kind
assistance by staff for insertion and mailing of Vision Conference brochure, additional
mailine labels as needed with a $2.000.00 cap on total amount of contribution. Staff
was directed to complete request by Council with as little expense as possible, if costs
were to exceed $2.000.00 approval by Council would be required.
3. Decision on process for selection of preferred alternative for Sewage
Treatment Plant upgrade and appointment of Ad Hoe Committee.
City Administrator Brian Almquist stated at a previous meeting it was suggested that a
representative from the community be appointed to work with the Department of
Public Works on selecting an alternative to be presented to the Council.
Public Works Director Steve Hall presented update on alternatives. Year round
discharge update information will be available next week. Memorandum of
Agreement with Oregon Department of Environment was returned with no changes, it
has been signed and sent back.for their signature.
Councilor Laws suggests that the Council not form a Ad Hoc Committee that the
policy makers should be the ones to make the recommendations and suggests setting a
meeting for discussion of these recommendations by the Council for making a
decision on the alternative plan.
Kirk Evans, 229 Vaness, Voiced his opposition to the closing of Public Hearing
regarding formation of an Ad Hoc Committee.
Mr. Evans was informed by Council that the Public Hearing had not been closed
regarding this issue, but only that a Ad Hoc Committee was not going to be formed.
Councilors Laws/Hauck.-m/s approval for advertisement and setting of a meeting
for discussion regarding Sewage Treatment Plant upgrade be placed on March 7,
1995 agenda. Voice vote all AYES. Motion passed.
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4. Second reading by title only of "An ordinance of the City of Ashland
updating code provisions regarding City Cemeteries by replacing Chapter
2.64 of the Ashland Municipal Code."
Councilors Hauck/Thompson m/s adoption of Ordinance 2750. Roll call vote:
Laws, Reid, Hauck, Hagen, Thompson YES. Motion passed.
S. ) Second reading by title only of "An ordinance vacating a portion of Clark
Avenue within Sam's Court, a planned community".
Councilor Thompson requested clarification of ordinance. Thompson fel it did
not provide the shortest available route for wheelchair access. M stated because IbS
of the steepness, even with stairs or ramp there is no acco .. Cou��
Laws stated that because of the planning action alreadMacupon in regards to the
vacation of this piece of the street it would not be fair he vacation when _ ^
the planning action had already been approved. Councillor Thompson a 'V/V1,g1 Qxlf
approval of vacation could be done with the exception the pedestrian easement.
Councilors Hauck/Reid m/s adoption of Ordinance 2749. Roll call vote:
0�
Thompson NO. Hagen, Hauck, Reid, Laws YES. Motion passed.
6. Reading by title only of "A resolution dedicating property as an alley to
connect with Chautaugua Walk".
Councillor Reid/Laws m/s adoption of Resolution 95-71. Roll call vote: Reid,
Hauck, Hagen, Thompson, Laws YES. Motion passed.
7. Reading of "A resolution setting a public hearing for assessments to be
charged against lots within the North Mountain Sanitary Sewer District
for sanitary sewers in the area of North mountain Avenue north of Bear
Creek" (Hearing date: March 7, 1995).
Councilors Laws/Hauck.m/s adoption of resolution 95-72. Roll call vote: Hauck,
Hagen, Thompson, Laws, Reid YES. Motion passed.
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NEW AND MISCELLANEOUS BUSINESS
1. Request by Councillor Hagen of proposed letter to State Highway Division
regarding left-turn lane project at North Main and Maple Streets.
Councilor Hagen presented to Council a draft with six points of concern regarding the
Oregon Department of Transportation proposal for construction at Maple Street. He
stated that he had been in contact with Franks Stevens at the District office and Joan
Simons who is the project leader with concern relating to pedestrian safety and
requested improved communication of O.D.O.T. in this project.
Public Discussion open:
Jim Hibbert, 267 Oak, Stated his long term problems with N. Main and Maple Street.
He felt the city could jeopardize this project if the state is put in a position regarding
our concerns and may stop the project.
Councilor Hagen felt that the current design would encourage faster speed and no
protection.
Susan Downs, 563 N Main,Submitted a letter to the Council with her concerns
regarding the proposed street widening and requested Council to obstruct this project.
She shared her experiences in dealing with trauma victims from accidents at this
intersection. She also felt that a landmark tree should be preserved along with the
safety of citizens.
Pam Barlow, Department of Public Works, reported that she had spoke with
O.D.O.T. with concerns that if there were any additional opposition to this project it
could be setback due to cutbacks in the department. She requested council to consider
impact of further delays.
Councilor Reid questioned whether there had been discussion regarding community
funding for traffic light. Public Works Director Steve Hall reported that this project
was within the O.D.O.T. jurisdiction and State Highway.
Patrick Aleman, 135 Cooligde, Questioned what the cities alternatives would be if
the concerns submitted to O.D.O.T. were turned down.
Mayor st&W thaat if the City of Ashland did not match the funds that the State
requued a project would end. It was confirm t 1 the� tty d
ave a signed agreement with the State WastaEtch�ds;these funds
are divided between the Street Fund and Hospital Fund. The av t ��
if the Ci r ted.
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Public Works Director Steve Hall suggested to Council to consider the very involved
and lengthy long process in getting a project approved.
Councilor Thompson expressed his opposition to the project as submitted.
Councilor Laws agreed that the tree should be preserved. He felt that the idea of
O.D.O.T. using monies allocated for this project elsewhere in the city would not
happen. He did not support stopping project and felt that the current project was still
much safer than what we currently have.
Councilor Reid requested that Planning Director John McLaughlin clarify construction
and building of retirement center. McLaughlin reported they have one year to begin
construction and do have opportunity to help in funding of traffic light which was a
condition of approval. Councilor Reid requested City Attorney Paul Nolte to clarify
warrant set for traffic light and number of accidents vs. retirement center construction
and possibility of funding for traffic light.
Councilor Hauck felt that community funding regarding traffic light should be
checked out and Council should not forget to involve Ashland Community Hospital
who is part of the agreement with O.D.O.T. in any proposal submitted to O.D.O.T.
Councilors Thompson/Hagen m/s approval of letter drafted by Councilor Hagen
be submitted to Oregon Department of Transportation stating community
concerns. Roll Call: Laws NO, Reid, Hauck, Hagen, Thompson YO. Motion
passed.
DISCUSSION:
Councilor Laws requested that submission of letter be delayed until the ACH board
could review the draft proposal since they are a party to the agreement.
Councilor Hagen stated that he had met with Hospital Administrator Watson with
these concerns.
QUESTION: Councilor Reid;denied by Mayor Golden.
Councilor Thompson felt letter was not asking to stop the project only reevaluation.
Councilor Laws stated his concern that other parties involved had not been given a
chance to comment before submitting of letter.
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CAttal 6 ro
'���-fanse�. c ids
2. Request by Councillor Winthrop tbat Counc' clarif m ent of hIs ion
made at the January 17 meeting regarding the Clinton/Ann Streets LID.
Brief discussion by Council regarding clarification of motion. Council felt motion
vered the "equitable s udon" t the Cli on/Ann Street LID: `tkticJ QOM
t } em #7 phov d
uu�fro onse�da regardin public hearing on
I bequest by YouthWorks for utilization of 1/2 acre of land southwest corner of
Garfield and East Main Street.
Councillor Hagen felt there should be more discussion before the public hearing.
Councilor Reid felt this issue was moving too quickly and felt more notification to the
community was needed. Requested that the city post a sign in the neighborhood along
with the normal advertising of public hearings. Councilor Laws noted that this was a
big project and that the council should get all input before making a decision.
Council requested that there be a public hearing on March 7, 1995 which would allow
neighbors to get together for discussion.
ORDINANCES. RESOLUTIONS & CONTRACT
1. Authorization for Mayor and Recorder to sign agreement with Jackson
County for extension of Bear Creek Greenway.
Councilors Hauck/Hagen m/s approval for Mayor and Recorder to sign
agreement with Jackson County. Roll Call vote: Thompson, Hagen; Hauck, Reid,
Laws YES. Motion passed.
2. Authorization for City Administrator to sign agreement with Oregon
Department of Transportation for fund exchange in connection with East
Main widening project.
Councillor Thompson requested clarification by Public Works Director Steve Hall.
Councilors Reid/Laws approval for City Administrator to sign agreement with
Oregon Department of Transportation. Roll Call vote: Hagen, Hauck, Reid,
Laws, Thompson YES. Motion passed.
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3. Proposed agreement with property owner adjacent to Ashland Municipal
Airport regarding relocation of easement.
City of Attorney Paul Nolte informed Council of process leading up to this
agreement. Brought attention to Council that this agreement is different than past
proposals-in that this is a different land owner. If Council requests discussion
regarding this proposal it could be done in executive session.
Councilors Laws/Reid approval of agreement. Roll Call vote: Hauck, Reid, Laws,
Thompson, Hagen YES. Motion passed.
OTHER BUSINESS FROM COUNCIL MEMBERS
1. Draft letter by Councillor Hagen addressed to Oregon House of
Representatives regardine House Bill 2116-Elimination of Minimum Lot or Parcel
Sizes.
Councillor Thompson moved to place on agenda. Seconded by Hauck. Voice
vote all AYES.
Councilor Hagen requested council permission to present letter of opposition to the
Energy and Environmental Subcommittee regarding Land Use HB2116 and its
negative impact on planning efforts.
Councillor Reid/Laws m/s approval of presentation by Councilor Hagen with
letter to the Energy and Environmental Subcommittee. Voice vote all AYES.
2. Councillor Reid requested City Administrator to send copy of publication
from BPA to the Budget committees along with copies to Council members.
3. Discussion regarding use of timer or card system on speakers to take pressure
off Mayor in alerting speaker to time limit.
4. Councillor Hagen voiced concern regarding City Administrators letter to the
governor regarding 60-day Notice to Sue/Endangered Species Act. He wanted.to
clarify that the content of the letter did support Administrative, Mayor, Council and
city opinion.
5. Councillor Laws voiced concern on holding too many public hearings in one
scheduled Council Meeting. Felt there should be no more than two public hearings
scheduled at a time.
6. Councillor Reid asked if the administration could meet with one or two
council members on a weekly basis to discuss department issues.
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7. Councillor Thompson commented on the format of the past goal setting
session. Would request that future sessions be more structured and able to get to goals
quicker. Mayor commented that she was not unhappy with the goal setting session
and that the Council needs to trust the process. r�n
I I �7tX.x
8. Councillor Thompso voiced concern on need of-inf ow program and
requested future discussion regarding need and strategy.
ADJOURNMENT
Meeting was adjourned at 9:52 p.m.
Barbara Christensen, Recorder Catherine M. Golden, Mayor
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GOVERNMENT FINANCE
OFFICERS ASSOCIATION
180 North Michigan Avenue,Suite 800,Chicago,Illinois 60601
312/977-9700•Fax:312/977-4806
January 10, 1995
PRESS RELEASE
For Further Information Contact
RELEASE IMMEDIATELY Stephen J. Gauthier(312) 977-9700
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CHICAGO--The Government Finance Officers Association of the United States and
Canada (GFOA) is pleased to announce that the City of Ashland, Oregon has received
GFOA's Distinguished Budget Presentation Award for its budget.
The award represents a significant achievement by the jurisdiction. It reflects the
commitment of the governing body and staff to meeting the highest principles of
governmental budgeting. In order to receive the budget award, the jurisdiction had to
satisfy nationally recognized guidelines for effective budget presentation. These guidelines
are designed to assess how well a government's budget serves as:
a policy document
a financial plan
t an operations guide
a communications device
Budget documents must be rated "proficient" in all four categories to receive the award.
Since the inception of GFOA's Distinguished Budget Presentation Awards Program in 1984,
approximately 650 jurisdictions have received the Award. Award recipients have pioneered
efforts to improve the quality of budgeting and provide an excellent example for other
governments throughout North America.
The Government Finance Officers Association is a nonprofit professional association serving
12,650 government finance professionals throughout North America. GFOA's Distinguished
Budget Presentation Awards Program is the only national awards program in governmental
budgeting.
WASHINGTON OFFICE
1750 K Street,N.W.Suite 650,Washington,OC 20006
u 202/429-2750• Fax:202/429-2755
ASHLAND HISTORIC COMMISSION
Minutes
January 4, 1995
CALL TO ORDER
The meeting was called to order by Chairperson Jim Lewis at 7:35 p.m. Members present
were Terry Skibby, Larry Cardinale, Jim Lewis, Steve Ennis, H.L. Wood, Chloe Winston,
and Casey Mitchell. Also present were Associate Planner Mark Knox, Secretary Sonja
Akerman, and possible Council Liaison Ken Hagen. Keith Chambers and Bill Harriff were
absent.
APPROVAL OF MINUTES
Mitchell moved and Wood seconded to approve the Minutes of the December 7, 1994
meeting as submitted. The motion passed unanimously.
STAFF REPORTS
PA 95-003
Site Review and Conditional Use Permit
137 North Main Street
Brad Parker
Knox related that last April, approval was granted for detached owner's quarters. (The
Coolidge House is currently a traveller's accommodation.) The owner is now requesting
approval to convert the garage into a unit and the previous owner's unit in the main house
to another unit. Also proposed is a 140 square foot addition to the garage, which will be
used for a laundry facility. Materials and roof pitches will match what currently exists.
Designer Bill Emerson has met with the Review Board and the Board had no objections.
Knox noted the plans also need to be approved by the State Historic Preservation Office.
Although the correct amount of parking spaces will be provided, space #1 is only 11 feet
from the property line, whereby 12 feet are required. Therefore, one of the conditions will
be that this space and space #2 be designated for "compact" cars only. Staff is
recommending approval for this planning action, as all requirements will be met.
Skibby asked if SHPO had reviewed the plans yet. Bill Emerson said the State has the
plans, however, the person who was to review them has been on vacation. Brad Parker said
he understands he needs approval from SHPO prior to anything being done. Knox added
he had preliminarily talked with Henry Kunowski (SHPO) about this project, and he
indicated there would most likely be no problems with what is proposed.
Ennis stated the plans look good, but questioned if the porch on the east side would tie in
to the house. Emerson clarified it is covered access and will connect with the house. Skibby
then asked if the roof would be composition shingles. Emerson said it would. Parker
further clarified the new quarters will have wood shingles, and eventually, be would like to
replace the shingles on the Coolidge House with wood shingles also, as that is what it was
originally. Emerson also explained when the shingles are replaced, the wood ones will
continue to the connecting porch.
Winston moved to recommend approval of this application with the six conditions in the
Findings & Orders. Mitchell seconded the motion and it was unanimously passed.
BUILDING PERMITS
Permits reviewed by members of the Historic Commission and issued during the month of
December follow:
291 Gresham Street Steve and Beverly Faro Addition
501 Allison Street Daniel Greenblatt Detached Bedroom
260 Vista Street Sid and Karen DeBoer Playhouse
340 South Pioneer Street Ashland Parks Department Office Building
123 Central Avenue Mark and Joan Swisher Interior Remodel
11 North First Street Daniel Loweinstien Handicapped Ramp
52 East Main Street OSFA Remodel/Addition
629 "A" Street Atelier Sign
40 North Main Street Alamo Grill Sign
REVIEW BOARD
Following is the schedule (until the next meeting) for the Review Board, which meets every
Thursday at least from 3:00 to 3:30 p.m. in the Planning Department:
January 5 Lewis, Skibby and Winston
January 12 Chambers, Lewis, Mitchell and Skibby
January 19 Wood, Cardinale and Skibby
January 26 Wood, Cardinale and Skibby
February 2 Cardinale, Skibby and Winston
OLD BUSINESS
Railroad Park Update
Skibby said he noticed the area near 8th Street has been landscaped. Lewis stated it is
temporary, as they are "wintering over" the plants.
Landmarks List/Neighborhood Meetings
Knox related Molnar has completed the Historic Preservation Ordinance. It still needs to
be reviewed, however, by the City Attorney, John McLaughlin and George Kramer,
The Railroad District will have its first meeting with the consultants on January 19th.
Discussion should include such items as street improvements, land use, and better use of
Ashland Historic Commission
Minutes
January 4, 1995 Page 2
sites. Knox stressed the importance of involvement by the Historic Commission. He also
noted that one of the consultants, Kimberly Demuth, is likely to come up with design
guidelines of her own, as she is very well known in the state for historic
preservation/architecture expertise. Staff, therefore, is waiting for her input.
Lewis discussed the importance of educating the public during the adoption process of the
Heritage Landmarks List. Consequently, it is essential all the members become familiar
with the list and the background information.
NEW BUSINESS
Golden Spike Marker
Skibby informed the Commission the Golden Spike Marker (at 4th and "A" Streets) had
been moved out of the right-of-way and was damaged in the process. There is a deep
scratch in the upper left corner of the plaque, which is probably anodized aluminum.
Lewis stated LTM is the contractor doing the LID work on "A" Street. He said the marker
had to be moved, but obviously no care was taken.
Bill Emerson stated the marker was placed at the site in 1974, commemorating the 100th
anniversary of the City. The marker is significant to that spot and not necessarily closer to
8th Street, where other informative information will be located in the Railroad Park. He
suggested putting it in storage to protect it until the LID work is completed.
Knox said he would find out who to contact regarding the damage and also about protecting
the marker.
Applegate Trail Marker
Emerson recommended the Applegate Trial Marker be placed in a separate location, such
as the end of the promenade on 7th Street where the roses are planted. This location has
its own unique focal point in the vista of the hills. From here, you can look out and see
where.the Applegate Trail was located. Skibby said the Chamber of Commerce would like
to be involved with the placement of the plaque. Mitchell suggested placing the plaque
during National Historic Preservation Week. This will be discussed at a later time.
Skibby moved to place the Applegate Trail Plaque as Emerson suggested and Cardinale
seconded the motion. It passed unanimously.
ADJOURNMENT
It was the unanimous decision of the Commission to adjourn the meeting at 8:40 p.m.
Ashland Historic Commission
Minutes
January 4, 1995 Page 3
ASHLAND POLICE
MONTHLY REPORT
January, 1995
Part 1 offenses (major various management related topics.
-� crimes and thefts) for January
were down (-14.1%) O Officer Dick Chambers attended a basic
_ compared to January,1994. word perfect computer class at Micro
There was a slight decrease Dynamics in Medford, Oregon.
in residential burglaries (3
reported this year-to-date O Ashland Police/City Administration hosted a
compared to 6 reported in 1994); thefts from "Sexual Harassment in the Work Place"
motor vehicles (13 reported compared to 19 seminar for the entire city.
reported during 1994); and bicycle thefts (10
reported this year-to-date compared to 17 INVESTIGATIONS:
reported during the same time last year). / 1
o Detective Lynn Parlette
Part II offenses for 1995 were also down arrested a fugitive from
(-4%) compared to 1994. However, there was California who had obtained
a slight increase in vandalism (49 reported false ID and used it to open a
compared to 41); and trespass violations ((24 private mail box and on a
reported this year-to-date compared to 16 checking account. Subject pled guilty and was
reported in 1994). There were decreases also extradited to Sonoma County.
recorded in fraud, narcotic/drug violations,
and curfew/loitering violations. o After many hours of hard work, Lynn
Parlette, with the assistance of Officer Jim
TRAINING: Alderman, completed the investigation of the
o Officer Robert Smith storage locker burglaries. This month he
(DARE) attended an "Officer recovered several thousand dollars more of
A `,1 Resource Course" at Oregon stolen property out of a storage locker.
^l Police Academy in Thousands of dollars in stolen property was
Monmouth, Oregon. The recovered but an accurate figure on the
class covered areas of recovered value is not yet available.
developing lesson plans, how
to utilize the plans, how to deliver lessons to o Detective Parlette made a trip to Grants
different age groups and how to better Pass to interview potential suspects in the Five
communicate with school administrators. Rivers Indian Restaurant stabbing case.
o Communications Supervisor Linda Hoggatt o Reserve Officer James Lynch is now
attended a two week middle management assisting the Investigations (Detective Unit)
course at Oregon Police Academy in along with Reserve Officer Paul Steele.
Monmouth, Oregon. The course covered
1
o Detective Steve Brown responded to a call YOUTH DIVERSION OFFICER:
out of the Major Assault/Death Investigation
Unit for a shooting in the Central Point area. Caseload Summary (Two months- Dec-Jan)
o Detective Steve Brown aided Oregon State 1) Cases Brought forward 11
Police in attempting to locate a murder suspect 2) Cases Opened 6
from Josephine County. Suspect was 3) Program Total to Date 39
eventually found in Southern California.
1994-1995 1993-1994
Statistics JANUARY`
SOSC Calls 149
Calls For Service 707 716 627 670
Medical Runs 53 56 57 75
Fire Runs 16 15 17 22
ALS Runs 90 60 58 46
Auto Aid 1 3 0 0
Phone Statistics:
Day Shift 726 1238 900 897
Swing Shift 1174 1340 1145 1295
Graveyard 714 931 673 579
Front Desk 3337 3179 2718 2967
911 Calls 473 564 454 476
Total Calls 6424 7252 5717 6214
OPEN HOUSE:
The Ashland Police Department hosted our
3rd annual Open House on Friday, January - r^
13, 1995. The attendance was great (300),
along with toms of the building, exhibits, and r
yummy food! ,
� w
2
c A NEW BEGINNINGM Barb, presented the adult program to
° "SHHHH" at the Lions Center in Medford.
'
Well...here we are...1995...seems (Neat name, huh?) "SHHHH" is an
° I like only yesterday....000psl organization for the hearing impaired. (A
Never mind....time passes so great
Hamel!!!) This was quite an experience for
quickly we really don't have time everyone. While speaking with these folks,
to "wax poetically." Barbara learned the members are in need
50000000, since we are starting of lighted smoke detectors. There are
anew...I would like to invite all of you to, several programs in the Valley that supplies
JOIN THE CIRCLET r r What??? You are the regular detectors, and Barbara and
wondering what circle??? Why, the Circle Karol are now working in conjunction with
of Friends of course!!! the Fire Department to resolve this issue.
If you are a member of an organization, We are looking forward to 1995 and hope
group, giving a Tupperware party or have you will "JOIN THE CIRCLE" M After all,
any other group you feel might like to hear your 9-1-1 Telecommunicators make a
either the adult or children's 9-1-1 difference and education is the key.
program....just give us a call. (Remember
it's free!). PS...We have tee shirts and insulated lunch
January was an exciting month! Our 9-1-1 bags for sale (tax deductibles) with all
education program was proceeds going back into the education
presented to several programs. If you are interested, give us a
all or stop by....the coffee is always
organizations around the
on r q Vq
Valley and more requests
are coming in weekly. Gti� OF Fj??�
"Karolion" and Barb had _` _S ` Nd
the opportunity to present v aw1
the children's program at
Memory Gardens
Preschool. The children
were very enthusiastic, and "Karolion"
was overheard purring!!!
Ashland
3
ASHLAND POLICE DEPARTMENT PLCIOOIR
CREAT1D: CONSOLIDATED INCIDENT REPORT
2107/95 1006:01 JANUARY 1995
CLASSIFICATION IF REPORTED OFFENSES { f CASES CLEARED * CLEARENCE RATES t NO. OF ARREST CHARGES
OF OFFENSES ACTUAL ACTUAL ACTUAL % CHANSE
THIS THIS LAST YEAR TO THIS THIS LAST THIS THIS LAST TH15 MONTH YEAR TO DATE
MONTH YTD YTD DATE MONTH YTD YTD MONTH YTD YTD JUV ADULT TOTAL JUV ADULT
PART I
CRIMINAL HOMICIDE
MURDER
MANSLAUGHTER
RAPE 6 6 6
R'OBDERY 2 2 1 + 100.0 %
AGGRAVATED ASLT 1 1 50.0 f; 1 1 2 140.05 t00,o% 00,0'!, I 1 I
BURGLARY 1 2 3 t 2
RESIDENCE 3 3 6 - 50.0 % 1 1 1 33.3% 33.3" 16,7%
NO?? RESID'eMCE 1 1 4 - 75.0 %
LARCENY/?HEFT 10
7 17 10 7
SHOPLIFTING 10 10 8 + 25.0 X 9 6 90.0% 90.0% 75.0%
THEFT FROM MV 13 I3 I? - 31.6 % 1 i 1 7.7% 7.7% 5.3"n
MV PARTS-ACCESS 2 2 9 - 77.6 Y 1 11.1.%
BICYCLE THEFT 10 10 17 - 41.c %
THEFT FROM BLDG 12 12 7 + 711.4 % 1 1 1 2.3% 8.3% 14.3%
OTHER THEFTS 22 22 IS + 46.7 It 6 40.0%
MOTOR 'r'EH THEN 2 2 2 I 1 50.0% 50.0% 1 1 2 1 I
ARSON 1 2 50.0 %
PART I TOTAL 7? 79 92 I4.1 % 14 14 18 17.7" 17.7.1, 19.6% 12 17 29 12 17
PART 11
SIMPLE ASSAULTS 9 9 B + I2.5 % 7 7 5 77.B% 77.0% 62.5% 4 7 11 4 7
FORGE COUNTERFEIT c 2 1 + k+0.0 % 1 i 1
FRAUD I 1 ]
CHECKS 4 4 8 50.0 X.
CREDIT CARDS
OTF.rR FRAUD 3 3 5 - 4r.0 % 1 1 t 33,3'. 33.3% 27.0%
EMEEIZLE?SENT 1 - 100.0 %
STBLB PROPERTY 1 1 I 1 :00.0% 100.0% t 1 t
JANDALISM 49 49 41 + 19.5 % 4 4 12 8.2% B.21 27.3% 6 11 6 5
VFAPONS OFFENSES 3 - 100.0 " .. 100.0%, I 1 1
FRLSTITUTION
SEX CRINEB 5 5
NARCOTIC/DRUGS 8 B 10 - 20.0 % 8 8 t0 100.0% 100.0% !00.0% 2 8 10 2 B
^GAMBLING
OFF AGNST FAMILY 1 1
ORIV UNDER INFLNC 14 14 11 + 27,3 1; 12 12 11 85.7% 85.7% 100.0% 1 it 12 1 it
LIQUOR LAH3 6 6 3 + 100.0 % 5 5 2 83.3% 83.3% 66.7% 3 11 14 3 11
DISDF.OER CONDUCT 112 12 10 + 20,0 % ,. 3 2 25.0% 25.0% 20.0% 2 5 7 2 5
KIDNAP
TRESPASS c4 24 16 + 50.0 ;S B B 4 33.3% 33.3% 2-a.0% 4 10 14 4 10
ESCAPE
ALL ETHER ?6 36 39 - 7.7 % 9 9 10 25.0% 25.0% 25.6% 2 7 9 2 7
THREATS 1 i I
CJRFEU+LGITER1% 3 - 100.0 % 1 33.3%
RUNAWAY JUV 2 2
PART II TOTAL 177 177 165 + ,7.3 % 58 53 61 32.8% 32.35 37.0% 24 68 92 24 68
PART I L PART 11 256 256 257 4 % 72 72 77 ' 2E.1% 28.1% 30.7". 36 85 1121 36 BS
ASHLAND FOL!CE DEPARTMENT PLCIOOIR
CREATED: CONSOLIDATED INCIDENT REPORT
210745 19: 6:01 ?AHUARY 1495
CLASSIFICATION + REPORTED OFFENSES + + CASES CLEARED t F CLEARENCE RATES s k NO. OF ARREST CHARGES +
OF OFFENSES ACTUAL ACTUAL ACTUAL % CHANGE
TH13 THI5 LAST YEAR TO THIS THIS LAST THIS THIS LAST THIS MONTH YEAR TD DATE
MONTH YTD YTD DATE MONTH YID YTD MONTH YTO YTD 3UV ADULT TOTAL 7UV ADULT
PART III
TRAFFIC CRIME
HIT S RUN 16 16 12 + 33.3 '% 2 2 3 12.5% 12.5% 25.0'%, 1 1 1
RECKLESS DP,IV 1 I I
ELUDING 1 1 1 1 100.0% 100.0" t ! 1
DR. WHILE SUSP 1 1 t 100.0% 100.01 2 2 2
FT DISP DRY LIE
TRAFF ACC.-FATAL
TRAFF ACC.-INJURY 7 7 5 + 40.0 3 1 1 14.3% 14.33
TRAFF ACC-PRP DAN 12 13 !6 - 10.8 X
FISH S GAME
MARINE VIDLATIONS
ILLEGAL ALIEN
CUSTODY
WARRANTS 11 1! 2 + 450.0 X 1! 2 100.0% !00,0r, !n0.0% !2 12 12
MV RECVRD-OTHER ! 1
PROP RECVRD OTHER 1 100.0
FUGITIVES 8 8 !0 20.9 : 3 S IS 100.0% 100.0% 100.0" 12 12 112
HISSING PERSONS
SUDDEN DEATH/BDDY I ! 1
SUICIDE-ATMPT 1 010.0 %
OTHER ACCIDENTS
ANIMAL PROBLEMS 17 17 23 26.1
PROPERTY L/F/C 30 30 32 6.3 %
ABANDONED AUTO 25 25 24 t 4,2 X
LOCATE ONLY AUTO
IMPOUND AUTO 3 3
ASSIST. RENDERED 103 103. 28 + 17.0 %
DOMESTIC PROBLEMS 5 5 4 + 25.0 %
INSECURE PREMISES ? 4 5 + 00.0 X
SUSP PER/CIRC 36 36 35 + 2.9 %
PUBLIC SAFETY 9 7 10 - 10.0 %
DISTURBANCE/NOISE 52 52 47 + 10.6 %
SIC' CARED FOR 28 28 20 + 40.0 X
MARINE ACTIVITIES
TRAFFIC/ROADS 31 31 30 + 3.3
CIVIL COMPLAINTS 3 3 0 62.5 %
VEH DISPOSITION
ALARMS SOUNDING
CONFIRMED I 1 i
FALSE 23 23 16 + 43,3 %
ACCIDENTAL I I
FAULTY t 100.0 %
OTHER. 1 1
SUBPOENAS
ASSLT AS OFFICERS
OTHER. MIEC 162 162 12 0250.0 4 4 2.5% 2.5%
PART III TOTAL 08 570 405 + 47.7 X 28 20 15 4.7% 4.7% 3.71 1 20 29 1 28
GRAND TOTAL 054 G54 662 4 2 4.0 '„ 100 100 94 11.71" !1.7% 14.2% 37 113 150 37 113
ofLASh e ema ran dnm
•.OREGOA
February,7, 1995
c�ID :Mayor and City Council
rDm Steven M. Hall, Director of Public.Works
Subject: Monthly, Reports
Attached are monthly reports from the Public Works departrnent for the month of January,
1995.
Enclosures
(CAPMmorpt.mem)
WATER QUALITY MONTHLY REPORT
January.1995
Water:
Repaired 2 leaks in City owned water mains.
Repaired 3 leaks in customer service and or meter.
Repaired 1 Lithia leak
Changed out 8 water meters.
Installed 7 new water meters with hand valves.
Repaired or worked on 12 fire hydrants.
Replaced one fire hydrant hit by car.
Installed 2 3/4" water services and one 2" water service.
Replaced another Lithia fountain on the Plaza.
Replaced 2 broken curb stops and a 2" gate valve on a 2" service.
Repaired 2 water services hit by contractors.
Raised 17 valve boots, 11 on N. Main, 5 on Ashland St and 1 on Siskiyou.
Started flushing dead end water mains.
Changed over one water service from 1" to a 3/4" service.
Checked the pre-paving list for galvanized services for changing out.
Removed mud slide from Hosler Dam road heading to the West Fork.
Sewer:
Installed 2 new 4" sewer laterals.
Repaired 2 sewer laterals.
Responded to 3 service calls.
Responded to 3 main line plugs.
Rodded 6490' of sewer mains using 14,000 gallons.
Made video of 5371' of City sewer main.
Miscellaneous:
There were 58 requests for Utility locate calls.
There was 61.565 million gallons of water treated at the Water Treatment Plant and
69.51 million gallons of water treated at the Waste Water Treatment Plant.
Used 15 yards of 3/4" minus rock at various vetoed.
Used 18 slurry for backfill at Granite and also Park.
' (0 a.6wgyen.951
ENGINEERING DIVISION
MONTHLY REPORT FOR:
January,' 1995
1. Issued 11 Street Excavation permits.
2. Issued 1 Miscellaneous Construction permits.
3. Issued 4 Address Change or Assignment forms.
4. . . Responded to 4 Certificate of Occupancy reviews.
5. Completed 10 Pre-applications for Planning Actions.
6. Completed 5 "One-Stop" permit forms.
7. Performed field and office checks on 4 partition plats.
8. Performed the following work on the Airport Improvement Project:
a. Completed revision of improvement plans & transmitted to contractor & FAA.
b. Acquired wage rate decisions.
C. Requested FAA approval of local aggregate.
9. Prepared map and description for dedication of an alley off Chautuaqua Wall.
10. Prepared a request for proposals for engineering services for design of 5,900 feet of sewer line.
11. Performed the following work on the North Main Street storm drain proposal:
a. Preliminary survey of area.
b. Estimated cost of improvements.
C. Researched easements in the area.
d. Prepared preliminary design of channel improvements.
12. Operated traffic counters at several locations.
13. Reviewed several requests for storm drain exemptions.
14. Prepared memo regarding the vacation of a portion of Clark Avenue.
15. Performed the following work pertaining to Skycrest Hill Subdivision.
a. Inspected work performed by contractor.
b. Conducted final inspection.
16. Updated City street name index and distributed to Departments.
17. Performed the following work on the North Mountain Avenue Sanitary Sewer Improvement L.I.D.
a. Inspected work performed by Contractor.
b. Prepared progress payment No. 5.
C. Prepared final report & completed assessments for each lot.
18. Reviewed documents pertaining to the creation of a new Forest Service road in Ashland Canyon.
19. Responded to numerous vision clearance complaints.
20. Performed the following work relating to the construction of a retaining wall on Water Street:
a. Met with Fish & Wildlife Department representatives regarding fish passage through
construction area.
b. Inspected work.
21. Performed the following work on the North Main waterline project:
a. Issued notice to proceed.
b. Inspected work performed by Contractor
22. Prepared specifications and bid documents and bid advertisements for modifications to be done at
the Water Filter Plant clear well.
23. Inspected construction work performed on Audubon, Skycrest and Whistle Subdivisions.
24. Prepared progress billing on Railroad Village Subdivision improvement project.
25. Performed the following work on the Whistle Subdivision:
a. Approved improvement plans.
b. Held pre-construction conference.
C. Prepared subdivision agreements.
d. Issued notice to proceed.
26. Performed the following work on the Water Filter Plant Improvement Project:
a. Reviewed plans and specifications provided by Lee Engineering.
b. Prepared bid and contract documents for the Clearwell modifications .
C. Distributed documents to potential bidders.
27. Performed the following work on the Oak Knoll Parking Lot construction project:
a. Acquired utility line locations.
b. Held pre-construction conference.
C. Distributed documents to potential bidders.
28. Performed the following work on the Whistle Subdivision:
a. Reviewed and approved construction plans.
b. Held pre-construction conference.
C. Issued notice to proceed and inspected work performed by Contractors.
29. . Performed the fo114wing on the Strawberry Lane - Westwood Street sewer and water project:
a. Completed Project plans.
b. Completed Project specifications and contract documents.
C. Distributed bid advertisements to prospective bidders and newspapers.,
30. Prepared the Engineering Division budget.
31. Prepared map of general locations of utilities for the Oak Street L.I.D.
Citv of Ashland
Street Division
January. 1995 Report
SWEEPER:
,Swept -631 miles of streets.
Collected 270 yards of debris. -
Responded to 104 utility location requests.
Graded several streets and alleys, r
Patched pot-holes and sunken services.
: Started Water St. bridge project: build coffer dam using 52 feet of 24 i
.., pipe and numerous sand bags to divert the water away from the excavation
area for the new footing . Installed a permanent baaricade on either side
of the bridge. Heavy rains however, have hindered this project considera
Repaired 3 alleys with rock due to heavy rains.
Stripped all but one vehicle of snow removal equipment.
Repaired wash-outs on several streets due to heavy rains.
Heavy rains also caused considerable damage to the granite pit area.
Repairs consisted of re-rocking drainage ditches, filling in washed-out
areas and installing new cross-over drains to re-route the water. Also
dug a containment settling pond and sloped the entrance road .
Hauled to the granite pit: 20 yards of chips, 170 yards of leaves, 4 loa
of boulders and 34.65 tons of shale.
Hauled off 160 yards of sweeper debris.
Hauled 20 yards of old asphalt to the re-cycle yard from B St. yard .
Hauled 10 yards of debris from 9 St. to the land fill .
STORM DRAINS:
Heavy rains kept us quite busy for several days.
Flushed and/or rodded several storm drain systems.
Cleaned off catch basin grates.
Cleaned out catch basins.
Completed Laurel St. storm drain project. See Decembers report for detai
Cleaned drainage ditches at the following locations: Tolman Cr. Rd .
above the R/R tracks, Wightman at the R/R tracks, lower Fordyce, and
No. Mountain between Hersey St. and Bear Cr. .
330 Laurel St. : pulled ditch in the alley along the fence and installed
a 4 in . drain from the alley to the street.
Hauled 10 yards of asphalt grindings to 641 Tolman due to the ditch over
flowing and washing out their driveway.
Removed bad rod and installed 180 ft. of new rod on the sewer rodder.
Began Wimer St. storm drain project: Project includes: marking and calli
for utility locates , pot-holing (exposing ) all under-ground utilities,
installing 815 ft. of 15 in . P.V.C. pipe, 3 - 36 ft. 12 in . crossover
drains, 6 - catch basins and 1 - manhole.
Built a head-wall at the new 12 in . cross-over on upper Granite St. by
the granite pit.
Glenview Dr. at Terrace St. : built a head-wall at the entrance to the
cross-over and cleaned the the ditch on either side.
Saw-cut A St . at 4th. for future cross-over storm drain .
"- SIQNS and PAINT:
Re-set stop sign post on Clay at Faith.
Re=moved abandoned sign posts from: Glenn at No. Main , Helman at Central
2nd at A, 3rd at A, Liberty at Siskiyou, Harrison at Siskiyou, and on
Iowa at Hillcrest.
Straightened bent signs at: Garfield at Quincy, Dewey at E. Main , Sherma
at E. Main , Oak at Van Ness and on Rock -at Coolidge.
Replaced the street sign on Catalina at Maple.
Re-set the no parking sign post on Glenview at Granite.
Re-set a 2hr. parking sign post on- Winburn Way.
Re-set a no parking sign post on No. Pioneer below Li,thia= Way..
Installed a sign for Shakespeare on So. Pioneer St. .
Repaired R/R sign on Walker at Iowa.
Extended the 25mph sign post in front of 667 Park St. .
_Made 48x48 "DETOUR" sign for Wimer St. project.
Installed "WEIGHT LIMIT" signs on Oak St. at Hersey St. and at the City
limits below Nevada. Also installed a "ASHLAND CITY LIMITS" sign at this
location .
Extended the sign post and replaced the Bush St. sign at Central .
Replaced the street sign on Glendower at Nevada.
Replaced the street sign on Glendower at Oxford and extended the post.
Replace "DRUG FREE ZONE" sign on Iowa at Lincoln .
Straightened street sign on Hersey at Ann .
Repaired street sign on Ann at Clinton .
Removed graffiti from signs on Winburn Way, Helman and Van Ness, Scenic
and Maple, and Garfield at Quincy.
Replaced a vandalized one way sign on Will Dodge Way.
Re-set street sign post on Gresham at Pearl .
MISC. :
Place tarps on covered parking openings for paver and distributor.
Began installing slats in fence around tool lock-up cage.
Picked up a dead cat in front of 480 Herbert.
Picked up a wood stove from 460 Orchard for Conservation Dept. .
Pushed up sweeper pile at B St. yard .
Removed , formed back and poured several sections of bad curb on Laurel
St. . Total curb replaced : 85 ft. .
Need to continue re-marking locates on the No. Main water main project.
Saw-cut and remove two large areas of concrete and grade for Handi-Cap
ramps at the warehouse at the Service Center.
Hauled the D-3 Cat to the asphalt re-cycle yard on Glenview Dr. and
leveled the asphalt. Also dressed up the area.
Back-filled new sections of curb and cleaned up the area on Laurel .
Cleaned up dumped asphalt on the Loop Rd . by Terrace St. .
All employees attended the class on Harassment.
Removed the "ARCH" from Ashland Cemetery on E. Main St. .
Cut the weeds along the bike path between California and Wightman .
Cleared the area by the pipe yard on Glenview Dr. of blackberries and
debris for possible parking for the swimming hole. Hauled off 60 yards
of debris and hauled in 100 yards of granite.
Helped in shop when needed .
Cleaned up facilities and equipment on a weekly basis.
Held monthly safety meeting . Special guests this month: Mike Biondi on
Personal Protective Equipment (PPE) and ken Hagen , newly elected City
Council Person .
City of Ashland
'. Fleet Maintenance
January 1995 Report
u mechanics completed work on ',9B work..'orders on various types bf City
equipment and vehicles.
With the new numbering, systeintin effect,,. work orders will no longer be
reported on an individual department= or division basis. ?
The emergency generators at City Hall'.arid the Civic Center were manually
tested on a weekly basis. "r
I and M certificates issued for the month 0
TO: Ho orable Mayor and City Council
FROM: Al Williams, Director of Electric Utilities
SUBJECT: Electric Department Activities for DECEMBER 1994
THE FOLLOWING IS A CONDENSED REPORT OF THE ELECTRICAL DEPARTMENT ACTIVITIES
FOR DECEMBER 1994.
INSTALLED 10 NEW UNDERGROUND SERVICES AND 1 ALTERED SERVICE.
INSTALLED 5290 FEET OF CONDUIT AND 3500 FEET OF CONDUCTOR.
5 NEW TRANSFORMERS WERE INSTALLED FOR A TOTAL OF 484 KVA AND 1 WAS REMOVED
FOR A NET GAIN OF 459 KVA ON THE SYSTEM.
RESPONDED TO 70 REQUESTS FOR CABLE LOCATES.
HAD 248 CONNECT ORDERS AND 157 DISCONNECTS FOR A TOTAL OF 405.
THERE WERE 368 DELINQUENT ACCOUNT NOTICES WORKED AND 64 DELINQUENT ACCOUNTS
WERE DISCONNECTED.
ONE 45' POLE AND ONE 30' POLE WERE INSTALLED IN CONJUNCTION WITH THE POLE
REPLACEMENT PROGRAM. TWO 45' POLES AND ONE 35' POLE WERE INSTALLED UNDER
NEW CONSTRUCTION.
1 NEW STREET LIGHT WAS INSTALLED AND 4 STREET LIGHTS WERE REPAIRED
THROUGHOUT THE SYSTEM.
EMPLOYEES ATTENDED MONTHLY SAFETY MEETING.
MONTHLY EMF READINGS WERE TAKEN.
THE UNDERGROUND CONVERSION WAS COMPLETED AT SOSC.
CONDUIT WAS INSTALLED FOR THE NEW BARD'S INN ADDITION.
CONDUIT WAS INSTALLED FOR THE NEW SKYCREST HILLS SUBDIVISION.
INSTALLED NEW PRIMARY AND SECONDARY BEHIND 50 E MAIN FOR NEW SERVICE
UPGRADES.
ELECTRIC DEPARTMENT
MONTHLY REPORT
DECEMBER 1994
PRIMARY CIRCUITS INSTALLED
WESTWOOD 450' - 1/0 UG PRIM
A ST LID 375' - 1/0 UG PRIM
50 E MAIN 100' - 1/0 UG PRIM
220 VAN NESS 200' - 14 OH ALUM
IOWA & MOUNTAIN 400' - 1/0 OH ALUM
SECONDARY CIRCUITS INSTALLED
WESTWOOD 200' - #2 OH TPX
50 E MAIN 225' - 350 MCM UG TPX
86 N MOUNTAIN 150' - 1/0 OH TPX
86 N MOUNTAIN 150' - 12 OH TPX
UNDERGROUND SERVICES INSTALLED
255 A STREET 375' - 350 MCM COPPER
169 PATTERSON 55' - 4/0 UG TPX
1356 MILLPOND 50' - 4/0 UG TPX
1011 CANYON PARK 40' - 4/0 UG TPX
210 E NEVADA 145' - 4/0 UG TPX
220 VAN NESS 210' - 350 COPPER
175 CRISPIN 40' - 02 UG TPX
706 BENJAMIN 40' - 4/0 UG TPX
386 HELMAN 220' - 4/0 UG TPX
839 CYPRESS PT 50' - 4/0 UG TPX
OVERHEAD SERVICES INSTALLED
NONE
ALTERED SERVICES
145 WESTWOOD 65' - 4/0 UG TPX
TEMPORARY SERVICES INSTALLED
NONE
2
P
•TEMPORARY SERVICES REMOVED
154 CRISPIN
809 CYPRESS PT
386 HELMAN
220 VAN NESS
UNDERGROUND CONDUIT INSTALLED
1" PVC 250'
2" PVC 2090'
3" PVC 2270'
4" PVC 680'
TRANSFORMERS INSTALLED
145 WESTWOOD 50 KVA 11687
255 A STREET 167 KVA 11693
50 E MAIN 167 KVA 11505
86 N MOUNTAIN 50 KVA 1832
220 VAN NESS 50 KVA #565
TRANSFORMERS REMOVED
145 WESTWOOD 25 KVA 0805
POWER POLES INSTALLED (Dole replacement Drocram)
145 WESTWOOD 45' POLE
2200 ASHLAND ST 30' POLE
POWER POLES INSTALLED (New construction)
220 VAN NESS 45' POLE
386. HELMAN 35' POLE
IOWA & MOUNTAIN 45' POLE
WIRE INSTALLED
14 OH PRIM 200'
1/0 UG PRIM 925'
1/0 OH PRIM 400'
350 MCM •UG TPX 225'
350 MCM COPPER 585'
4/0 UG TPX 625'
1/0 OH TPX 150'
#2 OH TPX 350'
12 UG TPX 40'
STREET LIGHTS INSTALLED
PEACHY & HILLVIEW 100 WATT HPS
3
r.
i
a
STREET LIGHTS REMOVED '
NONE
STREET LIGHT MAINTENANCE
377 TERRACE 100 WATT HPS & PHOTOCELL
621 PARK 100 WATT HPS & PHOTOCELL
632 B STREET 100 WATT HPS & PHOTOCELL
SISKIYOU BLVD 140 150 WATT HPS
LOCATES
TOTAL 70
ELECTRIC #8
CONNECTS: 248 DISCONNECTS: 157 TOTAL: 405
- DOOR HANGERS: 368 SHUTOFFS: 64
CONSTRUCTION AND MAINTENANCE
INSTALLED NEW UNDERGROUND SERVICE CABLE TO NEW RESIDENTIAL HOMES; INSTALLED
NEW OVERHEAD SERVICES TO RESIDENTIAL HOMES FOR NEW AND UPGRADED SERVICES;
I INSTALLED CONDUIT FOR PRIMARY AND SECONDARY INSTALLATIONS; INSTALLED AND
REMOVED TEMP SERVICES; REPAIRED STREET LIGHTS THROUGHOUT SYSTEM; UNDERGROUND
LOCATES; CHANGED OUT POLES IN CONJUNCTION WITH POLE REPLACEMENT PROGRAM;
CHANGED OUT TRANSFORMERS IN CONJUNCTION WITH TRANSFORMER LOAD TESTING
PROGRAM; INSTALLED LOAD LOGGERS FOR LOAD TESTING PROGRAM ON PRIMARY AND
SECONDARY CIRCUITS; HUNG BANNERS FOR DIFFERENT ORGANIZATIONS; WORKED ON
MOUNTAIN AVE REBUILD; SET NEW TRANSFORMER AND PULLED IN NEW SECONDARY FOR
UPGRADE OF SERVICES BEHIND 50 E MAIN; INSTALLED CONDUIT FOR SKYCREST HILLS
SUBDIVISION; COMPLETED UNDERGROUND CONVERSION OF SOSC; INSTALLED CONDUIT FOR
NEW BARD INN ADDITION; ATTENDED MONTHLY SAFETY MEETING; TOOK MONTHLY EMF
READINGS.
ELECTRIC #3
" TESTED 25 SINGLE PHASE METERS AND 2 THREE PHASE METERS; WORKED ON TRANSFORMER
LOAD SURVEY; INVESTIGATED CUT AND BROKEN METER SEALS FOUND BY METER READER;
TESTED METERS ON HIGH BILL COMPLAINTS; WORKED ON UNDERGROUND LOCATES;
INSTALLED RECORDING VOLT METER ON VOLTAGE COMPLAINTS; CHECKED METERS SHOWING
NO CONSUMPTION FOUND BY METER READER; ATTENDED MONTHLY SAFETY MEETING.
i
4
L�
CITY ATTORNEY
CITY OF ASHLAND
20 EAST MAIN STREET
(503) 482-3211, EXT. 59
MEMORANDUM
February 9, 1995
To: Mayor Catherine Golden and City Councilors
From: Paul Nolte
Subject: Request for Judge Pro Tern Appointment
Attorney Thomas Howser desires to be appointed as a pro tem municipal judge on
Saturday, February 25, 1995, in order for him to perform a wedding ceremony on that
day. City ordinance requires such appointments to be made by the mayor and
confirmed by council.
(c:lpro-tem2.reg1 ,,
f
}
MAYORAL
APPO.IN;TM:ENT
FOR
CITY F ASHLAND'
MUNICIPAL
PRO TEMPORE
By virtue„ of the. autho;rity.:,,vested in me as Mayor of the City of
Ashland:: Oregon, pursuant to Ashland Muntcipal Code § 28 2.00,
I appoint Thomas C. ° wser:as Munacapal Judge for the City of
Ashland;; Pro tempore, for the purpose of solemnizing a ma
mage on
February: 25, I99S
� Cathertne M Golden, Mayor
Confirmed by the of Cr1y.Council of the Crty Ashland, Oregon at the
regularly scheduled Clty Councrl meeting on February 21, I995.
Barbara Christensen, City Recorder
Of
em or and um
GREGGa
February 7, 1995
tt1 D: Brian Almquist, City Adminstrator
ram: Steven Hall, Public Works Director Y I
�$1tC1jUt Water Main Leak Detection
ACTION REQUESTED
None, information only.
BACKGROUND
ry ate 1992 SRC moil outlined wveral water conservation issues including an active program for leak detection in
the water distribution system. The report projected an active leak detection and leak reduction program could
produce an average savings of 110,000 gallons per day or 3.4% of Ashland's average daily usage.
v.
The thins phase of leak detection has been completed by Utility Services Associates of Seattle, Washington. This
w report covered 15 miles of water mains. Coupled with the two previous rq)orts, 43.6 miles of the total 53 miles
of water mains have been inspected. Other than relatively new water mains, the system has been through the leak
detection program. The program will continue on a 3 year cycle to maintain the integrity of the wafer distribution
system.
As you will note, of 22 leaks reported, only one was in a main line and that was confirmed as a "non-leak" [see
following table]. The initial testing during January 1993 was for the"oldest and most suspected" water lines in
Ashland. Including the"non-leak"water main, total losses for the system are 87,400 gallons per day, less than
the SRC projected -savings" of 110,000 gallons per day. The leaks covered in the previous two tests have been
corrected and the water division will begin working on those few identified in the current report.
These reports are proof that Ashland's aggressive preventative maintenance and main replacement programs are
successful.
cc: Dennis Bamts, Water Quality Superintendent
Mike Morrison, Water Distribution Supervisor
Dick Wanderscheid, Conservation Manager
Eric: Summary Table
PAGE 1—(c:w&mrmc km t.m m)
SUMMARY TABLE
ASHLAND WATER DISTRIBUTION SYSTEM
LEAK DETECTION PROGRAM
February 6, 1995 -
ITEM 1/93 3/93 1/95
Miles of Water Main Tested 7.6 21 15
Estimated Losses in Gallons per Day 54,000* 5,328 28,080
TYPE OF LEAK # LEAKS # LEAKS # LEAKS
Water Mains 1 0 0
Water Meters 0 5 0
Fire Hydrants 4 1 3
Curb Stop (water service connection to water main) 1 0 0
Service Lines 2 2 1
Service Connections 0 0 0
Water Line Valves 0 0 1
Other Appurtenances 0 1 0
TOTAL LEAKS FOUND 1 8 9 5
* The "water main leak" was found to be a restriction in the line as it changed size and direction
rather than a leak. The sound produced by this situation is similar to a leak in a line.
PAGE 2—(c:we cr\leak es.M m)
•F AS//"",, E
°4E°0�,•'
February 15, 1995
0- Mayor and Council, Planning Commission, Budget Committee
rUM'. Brian L. Almquist, City Administrator
�$llQjg& LOC Elected Officials' Workshops
The League of Oregon Cities will be conducting a on--day workshop for mayors,councilors,
planning and budget
commission members and staff in various locations. One of the workshops will be held in Ashland at Ashland
IElls Inn on Saturday, March 11. Information on the planned program is on the reverse.The workshop includes
lunch and an updated version of the Handbook for Ore o� n City Councilors, and workshop materials.
If you are ink in attending the workshop,please co W Executive Secretary Rhonda Moore at 48&6002 by
Monday, February 27.
(Ei oc wksbop-�)
r'
NEWLY ELECTED OFFICIALS WORKSHOP
PROGRAM
8:30 a.m. - Role of Elected Officials
9:00 a:m. This session describes the elected official's role in relation to the public, the
media, other governmental entities, city employees and department heads, and
with other elected officials. It describes the need for goal-setting for the city,
prioritizing, and how to make the tough decisions.
9:00 am. - City Functions and Intergovernmental Relations
9:30 am. This session will describe the many functions that cities.perform and the
various govemments that cities must work with
9:30 am. - Conducting Effective Meetings
10:00 am.
10:00 a.m. - BREAK
10:15 a.m.
10:30 am. - Land Use Planning
12:00 noon This session includes a brief background of the land use planning system, but
will focus on the planning commission's and the council's role in making land
use decisions. Areas discussed include ex parte contracts, conflicts of interest;
findings, and public hearing procedures.
12:00 noon - LUNCH — LOC and CIS Services
1:00 P.M.
1:00 p.m. - City Finances and Budgeting
2:30 p.m. This session will focus on the'role of the budget officer and budget committee
in the budget process, including basic techniques of sound city budgeting.
2:30 p.m. - BREAK
2:45 p.m.
2:45 p.m. - Legal Framework
4:15 p.m. This session provides elected officials with an overview of the legal framework
within which they will operate. Topics include city charters and ordinances;
goverment ethics law; public meetings and public records laws; and public
contracting.
Sv •�.. e ; Memorandum
CC==
February 16, 1995
Mayor and City Council
Ar
rum: Jill Turner, Director of Finance
'�$ubjert: Sewer rates
RECOMMENDATION Staff recommends that Council approve the attached resolution
increasing sewer rates effective April 1, 1995, 1996 and 1997.
DISCUSSION Attached is a sewer rate schedule for the next three years. This
is a follow up to the 1994 Hilton Farnkopf water and sewer rate study. The
study indicated that overall rates should be raised 15% each year well into the
future. These rate increases are needed to pay for upgrading the treatment
process. They are not needed for current operations. This schedule will be
revised each year as more data is available on customer use and treatment plant
costs. Adoption of three year rates allows for financial stability, which is
viewed favorably by the bond market, as well as allowing the customers to
adjust.
The study also indicated that commercial rates should be increased much faster
than the residential components. This is illustrated in the table below which
shows the proposed increases by customer classification, as well as the overall
increase:
April 1995 April 1996 April 1997
Commercial 28. 00% 26. 00% 28.00%
Residential 10. 00% 8.75% 6.50%
Multi-family 1.70% 1.50% 10.00%
11overall increase 13.07% 12.67% 14.78%
. • - . . � I � � ■\ice
I� �\is
o 01'
M\NN
lilt
71
gg
IAN
Average Commercial Sewer Bill
This final graph
illustrates the expected °'°
increase in the average .,.�
commercial sewer bill
based upon 5100 cf of
water usage per month.
,Y90 1900 ,900 ,900 1900
ASSUMPTIONS The following assumptions were used in updating the
attached rate model.
1. August 95 Decision by City Council on Treatment
Alternative
2. October 95 Submit Plan to DEQ
3. April 96 DEQ gives approval to the City and preliminary
Engineering is started.
4. January 97 Design is complete for a cost of $2.4 million.
City issues bonds for $22.5 million, balance of
the project. Bonds issued for 20 years at 6.5%.
5. June 99 Construction completed.
6. 1998-99 Additional operational cost of $450,000 begins.
O:\j,L\wp\ea,neil�aewulsutF
RESOLUTION NO. 957_
A RESOLUTION ADOPTING A SEWER RATE SCHEDULE
PURSUANT TO SECTION 14.08.035 OF THE ASHLAND MUNICIPAL
CODE AND REPEALING RESOLUTION 94-59.
THE MAYOR AND CITY COUNCIL OF THE CITY OF ASHLAND DO RESOLVE AS
FOLLOWS:
SECTION 1. The "Sewer Rate Schedule" marked Exhibit "A" and attached to this
Resolution is adopted as the sewer rate schedule inside and outside the City limits.
SECTION 2. The "Sewer Rate Connection Fee Schedule" marked Exhibit "B" and attached
to this Resolution is adopted as the rate schedule for sewer service and connection fees to the
municipal sewer system.
SECTION 3. The rates adopted on Exhibit "A" shall be increased to account for inflation
annually on April 1st, based on the Consumers Price Index - All Urban Consumer Portland
Index (CPI-U) July to July, provided that no other increases were implemented within the
last twelve months. The City Administrator will provide the City Council with a review of
the rate structure annually in the budget.
SECTION 4. The rates adopted on Exhibit "B" shall be increased to account for inflation
annually on April 1st, based on the Engineering News Record Construction Cost Index (ENR
Index) for Seattle, Washington. The current index is established at 5336, provided that no
other increases were implemented within the last twelve months.
SECTION 5. Fifty percent of the sewer connection fees established herein for the
development of qualified affordable housing under the City's affordable housing laws, shall
be deferred until the transfer of ownership to an ineligible buyer occurs. Said connection
fees shall be secured by a second mortgage acceptable to the City, bearing interest at not less
than 5% per annum. Accrued interest and principal shall be due on the sale to an ineligible
buyer.
SECTION 6. Three copies of this Resolution and Exhibits "A" and "B" shall be maintained
in the office of the City Recorder and shall be available for public inspection during regular
business hours.
SECTION 7. This resolution is effective April 1, 1995.
SECTION 8. Resolution 94-59 is repealed on the effective date of this Resolution.
Resolution 95-
Page 2
SECTION 9. The fees and charges listed on the attached exhibits are classified as not
subject to the limits of Section Ilb of Article XI of the Oregon Constitution (Ballot Measure
No. 5).
This resolution was read by title only in accordance with Ashland Municipal Code §2.04.090
duly PASSED and ADOPTED this day of , 1995.
Barbara Christensen, City Recorder
SIGNED and APPROVED this day of 1995.
Catherine M. Golden, Mayor
Reviewed as to form:
Paul Nolte, City Attorney
EXHIBIT "A"
CITY OF ASHLAND, OREGON
SEWER RATE SCHEDULE
RESOLUTION NO. 95-
ADOPTED , 1995
EFFECTIVE DATE APRIL 1, 1995
All sewer service provided by the City of Ashland will be in accordance with Chapter 14.08 of the
Ashland Municipal Code.
1. SEWER RATES WITHIN THE CITY L=S
Single Fam�Iy Residential` `Apnl 1, 1995 Apnl 1, 19Qti April 1, ..........
..M....... charge.....On Service
all
..............
.....Charg
sinele Family R
MentMy Serviee Gharge
Qumtity Ghafge 1.09/1W ef
Quantity Charge is based on average winter water consumption in excess of 400 cubic feet (cf) per
month. Winter consumption is defined as the average of water meter readings taken in the months
of January, February and March. Annually on April I the bill will be adjusted based on the water
consumption during the previous three months.
Single family residential water accounts with no consumption during the months of January,
February and March will be based at 700 cubic feet.
Apt.i
....Pe...
... . .. ...
W
?,%Iti Family R-sidentie-1
MefttMy Sefyiee Gharge per- UfAt M.00
Qtlftfitity Ghar-ge 1.09A09 ef
Quantity Charge is based on average winter water consumption in excess of 400 cubic feet per
month per unit. Winter consumption is defined as the average of the water meter readings taken in
the months of January, February and March.
Multi-family residential accounts are all accounts in which more than one residential dwelling is
attached to the same water service. Annually on April I the bill will be adjusted based on the
water consumption during the previous three months. Multi-family residential water accounts with
no consumption during the months of January, February and March will be based at aW Mg cubic
feet.
SEWER RATES
EXMIT "All
PAGE 2
M,
ild and Apra t, 1915 Aprt = , 1996 r#p I� i191
' EV
10m -4.
. ..... .... . . ......
Monthly ce .... . .. ....... .. $19 00................
Quantity Ph . ... .49—Ot w ,
.....................
..
Indusgial and Gevemment—al
Menthly Berviee Gharge
Quffi#ity Gharge $1.34AGO ef
Quantity Charge is based on actual monthly water consumption. Mixed residential and commercial
accounts will be billed as commercial.
For commercial, industrial or governmental users where monthly water consumption is not
measured through city water meters, the sewer rate will be established as follows: The annual
water consumption will be determined by an estimate made by the Director of Finance who shall
use water consumption records of similar users or water consumption records of past use, if
available. The annual water consumption will be multiplied by the Quantity Charge set forth
above and the product divided by twelve. The quotient will be added to the Monthly Service
Charge set forth above. The sum shall be the monthly sewer rate for that user. This rate shall be.
effective beginning in the month after the rate is determined until the following July or until the
rate schedule is amended by resolution of the council. At such time the Director shall redetermine
the annual water consumption and compute the monthly sewer rate using the formula set forth
above. Water consumption determined in this manner shall be lowered if the user can demonstrate
through the use of a meter approved by the city that the user's actual consumption is less-than the
estimate.
2. ADJUSTMENTS AND EXEMPTIONS TO COMMERCIAL AND INDUSTRIAL SEWER
RATES
A. If a commercial, industrial or governmental user can demonstrate that the volume of sewage
discharged by the user is less than 50% of the water consumed, the City Administrator may adjust
the sewer user charge accordingly.
Methodology for Special Cases for City Administrator
1. Greenhouses, Churches, and Schools (grades K-12) operating on a nine month school year.
$
MenNy Sen4ee Charge
Quantity Gharge $ 1.341109 ef
SEWER RATES
EXMIT "All
PAGE 3
Quantity Charge is based on average winter water consumption. Winter consumption is defined as
the average of the meter readings taken in the months of January, February and March. Annually
on April 1 the bill will be adjusted based on the water consumption during the previous three
months.
1. Bed and Breakfasts and Ashland Parks Bathrooms
April J, 1995. .. ........
...........
......... ...
............
. ....... .. . . ........ -
Monthly"S MM .$17
I "
. . ........
.... ..... . . . ....
........ . . .
Quantity Charge pel 100 ; 171 ..... .
. . . . ... . .....
.. ......
. ............ ... ..
............... ...
MefitMy Serviee GhEffge i().WOO
Quantity Gharge 1.34AGG ef
Quantity Charge is based on winter water consumption. Winter consumption is defined as the total
of water meter readings taken in the months of January, February and March. Annually on April
1 the bill will be adjusted based on the water usage during the previous three months.
B. Water sold through an irrigation meter is exempt from sewer user charge.
3. SEWER RATES OUTSIDE THE CITY LIMITS
A. The sewer user charge shall apply to those sewer users permitted under Section 14.08.030 of
the Ashland Municipal Code.
B. The sewer rates for outside the City limits shall be two times the sewer charges for inside the
City limits. Unmetered residential accounts will be calculated on an average winter usage of 700
cubic feet of water for single family residences, and 3W cubic feet per unit for multi-family
residences.
EXHIBIT "B"
CITY OF ASHLAND, OREGON
SEWER CONNECTION FEE SCHEDULE
RESOLUTION NO. 95-_
EFFECTIVE DATE April 1, 1995
A. 4 inch lateral connection from trunk line
to normal curb line $1,295.00
B. 6 inch lateral connection from trunk line
to normal curb line 1,355.00
C. 8 inch lateral connection from trunk line
to normal curb line 1,375.00
D. 10 inch or larger lateral connection from
trunk line to normal curb line COST
E. Manhole maximum depth of 5 feet 1,690.00
1. Per additional foot of depth 50.00/foot
F. 8 inch sanitary sewer line with one five
foot manhole per 400 feet of 8 inch line 25.00/foot
G. Checking for Sewer Main Blockages
without finding a blockage $90.00
0:va.L%NMc0vrrc1L%sEVMR%SEVnW5
CITY OF ASHLAND
WASTEWATER RATE MODEL
Hilton Farnkopf & Hobson Actual ESTIMATED Budget budget Budget Budget Budget
02/16/95 FY 1993-94 FY 1994-95 FY 1995-96 FY 1996-97 FY 1997-98 FY 1998-99 FY 1999-2000
-------------------------------------------------------------------------------------------
RE9ENUE REQUIREMENT
DPERAI;DNS & MAINTENANCE
Personnel Services
Reguiar Salaries and Wages 279,988 317,648 344,090 361,000 379,000 398,()00 418,000
Overtime Pay 10,925 15,710 18,000 19,000 20,000 21,000 22,000
Fringe Benefits 111,810 i26,642 131,910 144,000. 151,000 158,000 167,000
Additional Costs-W4TP 0 0 0 0 0 450,000 473,000
Subtotal 402,723 460,000 500,On 524,000 550,000 1,027,000 1,080,000
104.47% 114.221 i08.7Q% 104.80% 104.967. 186.731 105.161
Materials and Services
Advertising and Publications 816 2,500 3,400 4,000 4,000 4,000 4,000
Bad Debt expense 1,000 2,000 2.000 2,000 2,000 2,000
Central Service Charges 257,300 288,000 331,000 348,000 365,000 383,000 402,000
Chemical and Lab Fees 17,235 25,300 20,400 21,000 22,000 23,000 24,000
Contracted Services 0 1,800 1,900 2,000 2,000 2,000 2,000
Dues and Subscriptions 279 5,400 400 0 0 0 0
Equipment Rental - City 80,380 82,410 116,540 107,000 112,000 118,000 124,000
Equipment Rental - Outside 2,468 1,100 1,200 1,000 1,000 1,000 1,000
Insurance 12,000 14,400 19,000 25,000 26,000 27,000 28,000
Licenses and Permits 5,781 9,500 13,200 14,000 15,000 16,000 117,000
Maintenance 19,739 39,800 49,000 51,000 54,000 57,000 60,000
Miscellaneous 632 500 4,000 4,000 4;000 4,000 4,000
Professional Services 60,677 20,000 27,000 28,000 29,000 30,000 32,000
Rent 6,000 6,000 6,000 6,000 6,000
Safety Program 1,299 2,000 3,300 3,000 3,000 3,000 3,000
Snail Tools 4,611 4,000 2,600 3,000 3,000 3,000 3,000
Office Supplies 409 600 1,300 1,000 1,000 1,000 1,000
Technical Supplies 326 3,500 3,700 4,000 4,000 4,000 4,000
Payment in Lieu of Franchise 72,052 90,000 104,000 98;000 115,000 119,000 127,000
Travel and Training 2,626 3,500 3,900 4,000 4,000 4,000 4,000
Uniform Allowance 3,065 3,200 3,400 4,000 4,000 4,000 4,000
Utilities 100,196 99,490 105,760 111,000 117,000 123,000 129,000
Subtotal 641,691 698,000 823,000 841,000 893,000 934,000 981,000
0 & M Subtat 1,044,614 1,1580000 1,323,000 1,3650000 1,443,000 1,961,000 2,061,000
100.631 110.851 114.251 103.171 105.71% 135.90% 105.10%
CAPITAL EXPENSES
Annual outlay
Buildings 56,353 0 0 0 0 0
Equipment 10,930 13,000 11,000 15,000 15,000 15,000 15,000
Improvements other then build 7,065 74,000 124,000 125,000 126,000 127,000 128,000
Bear Creek Interceptor III D 43,000 90,000 78,000 0 0
Odor Control. 104,366 167,000 0 0 0 0 0
Subtotal 178,714 254,000 178,000 230,000 2199000 142,000 143,000
41.861 142.13% 70.081 129.211 95.221 64.84% 100.701
FY 1993-94 FY 1994-95 FY 1995-96 FY 1996-97 FY 1997-98 FY 1998-99 FY 1999-2000
Debt Service
Assessment Payments 3,582 1,000 U 0 0 0 0
Interest on Digester Roof 6,573 0 0 0 0 0 0
Debt Service on 1997 NNTP Ban 0 0 0 450,000 560,000 920,000 1,965,000
Subtotal 10,155 1,000 0 450,000 560,000 920,000 1,965,000
Capital Expe 188,869 255,000 178,000 680,000 7791000 1,062,000 2,108,000
Revenue Requirement Subtota 1,233,483 1,413,0OG 1,501,000 2,045,000 2,222,000 3,023,000 4,165,000
83.59% 114.55% 106.23% 136.241 108.66% 136.05% 137.91%
TOTAL REVENUE REWIRE6ENT (CONY 1,233,483 1,413,000 1,5011000 2,045,000 2,222,000 3,023,000 4,i69,000
NON-DPERATIN6 REVENUES
MISCELLANEOUS REVENUE SOURCES
First Service installation 46,910 40,000 50,000 50,000 53,000 56,000 59,000
DEG Grant - NNTP Study 0 0 U 0 0 0 0
Transfer fron insurance Servic 110,000 0 0 U U U 0
Food and Beverage Tax 0 0 0 U U 0 964,000
Miscellaneous (2,860) 5,000 5,000 5,000 5,000 5,000 5,000
Subtotal 154,050 45,000 55,000 55,000 5B4O00 61,000 1,028,000
1,079,433 1,368,000 1,446,000 1,990,000 2,164,000 2,962,000 3,141,000
TRANSFERS (TOl/FROM FUNDS
Operations Balance 163,0401 (300,000) (494,000) (269,000) (510,000) (131,000) (171,000)
Interfund Loan (int. Interest 1250,000) 0 U 0 0 0 0
Subtotal (313,040) (300,000) (494,000) 1269,000) (510,000) (131,000) (171,000)
Nan-Operatin (158,990) (255,000) (439,000) (214,000) 1452,000) - (70,000) 857,000
Revenue Requ 1,392,473 1,668,000 1,940,000 2,259,000 2,674,000 3,093,000 3,312,000
Carryover frog prior year surpl 0 0 0 0 0 0 0
NET REVENUE REQUIREMENT 1,392,473 1,668,000 1,940,000 2,259,000 2,674,000 3,093,000 3,312,000
Spring Increase 0 53,000 60,000 80,000 93,000 46,000 0
RATE REVENUES 1,392,473 1,615,000 1,B80,000 2,179,000 2,581,000 3,047,000 3,312,000
294.665%
SURPLUS/(SHORTFALL) 0 $O f0 $0 $0 f0 40
RATE INCREASE INDICATED 13.0730% 12.66501 14.7480% 14.4000% 6.0000% 0.0000%
FUND BALANCES FY 1993-94 FY 1994-95 FY 1495-96 FY 1996-97 FY 1997-98 FY 1998-99 FY 1999-2000
OPERATING BALANCE
Beginning Balance 326,137 395,000 716,000 1,292,000 1,652,000 2,290,000 21576,000
Transfers In/(Out) 63,040 300,000 494,000 269,000 510,000 131,000 171,000
Interest 5,565 21,000 82,000 91,000 128,000 155,000 168,000
Ending Balance 344,742 716,000 1,292,000 1,652,000 2,290,000 2,576,000 2,915,000
SDC ACCOUNT
Beginning Balance 46,130 100,000 151,000 145,000 97,000 122,000 148,000
Revenue Collected
from SDC - Distribution/Co'sle 20,894 18,000 1S,00c, 18,000 IS,000 i8,000 18,000
from SDC - Treatment 31,248 26,000 26,000 46,000 66,000 86,000 106,000
Subtotal 52,142 44,000 44,000 64,000 84,000 104,000 124,000
Transfers Out
toSewer Collection exp 0 0 58,000 17,000 0 0 0
to Sewer Debt service 0 0 0 100,000 66,000 86,000 106,000
Subtotal 0 0 58,000 i17,000 66,100 86,000 106,000
Interest 2,290 7,000 8,000 5,000 7,000 8,000 9,000
Ending Balance 100,562 151,000 145,000 97,000 122,000 148,000 175,000
SEWER CONSTRUCTION ACCOUNT
Beginning Balance 0 618,000 1,513,000 i,990,000 15,705,000 3,717,000 0
Transfers In
from Bond Sale Proceeds 0 0 0 22,500,000 0
from Food t Beverage Tax 608,482 844,000 890,000 912,000 936,000 964,000 0
Central services an Food and Bev (25,000) (26,000) (27,000) (28,000)
Subtotal 608,482 844,000 865,000 23,386,000 909,000 936,000 0
Transfers Out
to Improvement Projects
Wastewater Treatment Plant-Upgrade
Design 0 0 500,000 1,931,800 0 0 0
Construction 0 0 0 8,068,200 12,000,000 3,708,000 0
Debt Service 0 0 0 500,000 1,425,000 1,045,000 0
Subtotal 0 0 500,000 10,500;000 13,425,000 41753,000. 0
Interest 8,955 51,000 112,000 829,000 528,000 100,000 0
Ending Balance 617,437 1,513,000 1,990,000 15,705,000 3,717,000 0 0
ENDING FUND BALANCES
Operating Balance 394,742 716,000 1,292,000 1,652,000 2,290,000 2,576,000 2,915,000
SDC Account 100,562 151,000 145,000 97,000 122,000 148,000 175,000
Sewer Construction Account 617,437 1,513,000 1,490,000 15,705,000 3,717,000 0 0'
Total 1,1120741 2,380,000 3,427,000 17,454,000 6,129,000 2,724,000 3,090,000
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�4FGOa February 16, 1995
Lit Q: Brian Almquist, City Administrator
rum: Steven Hall, Public Works Director
1tLi;Qt#. Wastewater Plant Information Update
ACTION REQUESTED
City Council:
1. Accept/modify Don Laws Background Paper
2. Accept/modify Brown and Caldwell Information Packet
3. Set process/time frames for public involvement process
4. Decide on a formal public hearing before the Council. Should this be during a normal Camcil
meeting or'a separate special meeting?
BACKGROUND '
DON LAWS BACKGROUND PAPER
At the last City Council meeting, Don Iaws submitted a Background Paper and a recommendation that the paper
be used as a springboard for smking public comment. I have a few suggested changes that I have discussed with
Don.
1. The cost figures listed in the paper are for net present worth and I am not sure that the public
would understand the meaning of that figure. I would recommend that the consumer and annual
operational costs be listed separately.
2. Page 2, Decision No. 2, 5th line refers to "nitrogen" which should be "phosphorous".
BROWN AND CALDWELL INFORMATION
At the January 17, 1995 Council meeting, John Holroyd presented graphics and summaries of the options for
Council consideration. The Council asked that the option for year around discharge be added and that a decision
PAGE 1-(c:mwcA.Apt drM.)
tree be developed. Attached is the latest update from John Holroyd. Personally, I am quite pleased with the
results and have reviewed them with Rob Winthrop.
SUGGESTED PROCESS
In order to reach as many individuals and businesses in Ashland as possible, I am suggesting the following
process for Council.
1. Send Don's paper via bulk mail to all residents and businesses in-Ashland. In addition, have copies
available at City Hall, Public Works, the Library, Ashland High School and Southern Oregon State
College.
2. Submit the letter to the Ashland Daily Tidings and Medford Mail Tribune for publication as a guest
editorial.
3. Set two "informal" hearings meetings for the public to "drop in", look at the visuals and ask
questions. Don Laws letter would be available and written comments would be encouraged by the
attendees. Meetings would be held between 4 and 8 p.m. on two days selected by Council. John
Gasik and Gary Arnold from DEQ, John Holroyd from Brown and Caldwell and myself will be
present at the meetings. Would the Council wish a representative be present at the meetings?
4. City Council conduct a formal public hearing approximately one month after the informal hearings.
This would allow staff the time to assemble the information received from the public and present to
the Council a week prior to the public hearing.
cc: John Holroyd, P.E., Brown and Caldwell
Jonathan Gasik, P.E., Medford DEQ
Gary Arnold, Medford DEQ
Dennis Bamts, Water Quality Superintendent
Gary Schrodt, Ashland Wetland Coalition
Nancy Abelle, Ashland Clean Air Coalition
Klaas Van de Pol, League of Women Voters
Enc: Laws Background Paper
Holroyd letter 2/14/95
Holroyd Information Packet
PAGE 2-c : u +emai.et�>
DRAFT
COUNCIL: What changes need to be made in this draft before it is published in the newspaper?
Don L.
WASTEWATER DECISIONS: A BACKGROUND PAPER FOR
INTERESTED CITIZENS
BACKGROUND
The nation's Clean Water Act requires that all streams, rivers, and lakes in the United
States must be made fishable and swimable. In 1977 a study of Bear Creek determined that the
creek contained a number of pollutants that were harmful to fish and must be cleaned up. That
study identified the Ashland sewage treatment plant as a major source of those pollutants and
recommended that the treatment process be improved. At that time the Oregon Department of
Environmental Quality, which is responsible for enforcing the Clean Water Act in our state, said
it was the Department's policy that "upgrading to more stringent requirements will be deferred
until it is necessary to expand or otherwise modify or replace the existing treatment facilities."
A few years later a private environmental organization sued the D.E.Q., claiming that it
was not enforcing the federal law requiring timely cleanup of Bear Creek and several other
similar streams around the state. The judge agreed and ordered the D.E.Q. to require the
appropriate polluters to begin reducing their pollutants. Ashland was notifed that it would have
to reduce pollutants from sewage treatment to certain specified levels, and should immediately
determine how it could do so. The city hired an engineering firm, which offered several
alternatives for reaching those levels. Unfortunately, because the flow of water in Bear Creek is
so low during parts of the year, there is little water to dillute the polluted water coming from the
treatment plant, so the levels of pollutants that were allowed for Ashland were among the lowest
anywhere in the nation. Consequently, the alternatives presented by the engineering firm were
very costly. The Council was also concerned because all but one extremely expensive and still
experimental alternative required that the effluent from the treatment plant be removed from
Bear Creek completely during part of the year. The Council pointed out that the water left in the
creek at those times would be so low that fish could not survive. It presented a real dilemma:
polluted water or no water; either solution was bad for fish.
Ashland asked that the state fish and wildlife experts be consulted to see if effluent that
was not quite as clean as D.E.Q. required would be better than no water at all. In the meantime,
a number of Ashland-area people became interested in wetlands--ponds of water with plants that
would naturally remove pollutants--and wondered if they could meet the D.E.Q. standards. The
group did some initial research indicating that wetlands at least had a possiblity of working, so
the city council requested an extension of time from D.E.Q. to hire more experts to determine if
wetlands would work.
w The result oft t study was vetlands byflierrrselr were too "iffy" in meeting such
�Q a\ strict pollut t re wreme but they we fined with treatm ant modifications and
r
a process of filtering the effluent through the earth, they might be able to work. The cost of
earth filtration promised to be much cheaper than the alternatives.
In the meantime, it had been determined that the removal of watez from Bear Creek
probably could be offset by purchasing rights to other water that could be used to replace
Ashland's treatment plant effluent. The cost of the various alternatives,Qicluding replacement
water and operating expenses, would run from $31 million to $38 million. If earth filtration
could remove enough nitrogen from the effluent to meet the nitrogen standard, the cost could
possibly be reduced to$27 million. Earth filtration would need to be tried with the type of earth
availble to Ashland to determine if it could meet the standards.
Additionally, the recent droughts have made local people more aware of the importance
of water as a resource. If the drought continues for a number of years, or after a few more
decades of growth, Ashland will need more water, and the best source may be treated sewage
effluent.
Faced with fines up to $10,000 a day for further delay, the city has signed an agreement
with D.E.Q. to provide them with a preferred alternative by August ,1995, and an engineering
plan by October, 1995. The Council must, therefore, make some decisions immediately.
DECISION NO. 1
One alternative that would eliminate all pollution of Bear Creek from the Ashland
treatment plant would be to pipe our sewage to the Medford treatment plant and buy rights to
replacement water for the creek. This would cost about$31 million. It would also result in the
loss of the effluent water to Ashland forever. If this alternative is chosen, no further major
decisions are necessary.
DECISION NO. 2
If Ashland chooses to hold on to its effluent water, it must decide whether to agree to one
of two proven alternatives that would cost $36-38 million, or to do a pilot study on earth
filtration that, if successful, would end up providing a system that might cost as little as $27
million. All three alternatives would require the same changes in the treatment plant to remove
all pollutants except nitrogen. One would further require treating the water and discharging it to
the Talent Irrigation District canal for use as irrigation water. The second would require
somewhat less additional treatment and would then be use the water to irrigate land purchased
by the city. The earth filtration alternative would require ponds from which the effluent would
be filtered in a controlled manner and discharged back into Bear Creek. The first two
alternatives would require replacement water for Bear Creek; earth filtration would not.
These alternatives all require major improvements to the Ashland treatment plant and
would continue to involve the city in the treatment process. The earth filtration alternative
r
would require a pilot study to determine if available earth will adequately do the job. If the
pilot study fails, it would be necessary to go to one of the other alternatives and the additional
expense of the study would have been incurred
SUMMARY OF ADVANTAGES AND DISADVANTAGES —
1. Medford Alternative. The advantages of this alternative are a relatively certain cost of
no more than S36 million, no more involvement of Ashland in the sewage treatment function,
and no more chance of sewage treatment-related odor. The disadvantages are that any future use
of the effluent water would be lost, and the city would have only a minor say in setting future
rates. The standards for the Medford treatment plant may also be raised in the near future,
forcing increased rates for all users.
2. T.I.D. Alternative. The advantages of this aitemative are a relatively certain cost of
$38 million, all D.E.Q. standards would be met, and Ashland would retain the effluent water for
future uses. T.I.D. would trade water in its resevoirs for the water it received, so there would be
replacement water for Bear Creek. The disadvantages are that it requires sensitive negotiations
with T.I.D. and the federal Bureau of Reclamation, the outcome of which are not guaranteed,
and it costs more than other alternatives.
3. City Land Alternative. The advantages of this alternative are a relatively certain cost
of$36 million, all D.E.Q. standards would be met, and Ashland would retain the effluent water
for future uses. The land purchased for irrigation with the effluent would probably have water
rights that could be used to acquire replacement water for Bear Creek. The disadvantages are
that the outcome of negotiations to allow the water rights to be used as replacement water are
not guaranteed, and the cost would be greater than other altematives.
4. Earth Filtration Alternative. The advantages of this alternative are that the effluent
water would return directly to Bear Creek and no replacement water would have to be acquired,
the water would be available for possible future uses, and if the pilot study shows the system will
work, it would be the cheapest alternative at about $27 million. The disadvantages are that the
pilot study will cost money and may show the method will not work, and the exact cost of earth
filtration is much less certain than the other alternatives.
YOUR OPINION WOULD BE APPRECIATED
The Council must make its decision soon. If you have an opinion, write, call, or talk to
us. This is not an easy problem, and there are no obviously correct answers. We have already
chosen not to fight the federal law itself or the standards established by the D.E.Q., so the help
we need is about what option would be best to meet this mandate.
THE ASHLAND CITY COUNCIL
B R 0 W N A N D D
CALDWELL FEB 151995
February 14, 1995
CITY OF ASHLAND
Mr. Steve Hall r
Public Works Director
City of Ashland
20 East Main Street
Ashland, Oregon 97520 13-4384
Subject: Wastewaster Facilities Plan—Treatment Alternative Selection Information
Dear Mr. Hall:
We are pleased to provide you 17 information packets regarding the Ashland wastewater
treatment selection process. This set compiles much of the information we have jointly
developed and refined over the past several years. The first sheet of the set depicts the
basic decisions to be made in selecting an alternative. Schematic drawings are also
provided, showing the key features of the alternatives. The final sheet provides a detailed
summary of the estimated construction cost of each alternative.
The cost summary shows both the capital and present worth costs associated with each
alternative. Capital cost is simply the in-place purchase price, adjusted for inflation to the
year 1998, and includes an allocation for engineering and a 25 percent contingency.
Present worth is a cost comparison method which factors in capital cost, inflation, cost of
money, operation and maintenance cost, and salvage value. As such, present worth is
considered a relative indicator of the life cycle cost of a facility. The economic portion of
the alternative selection process involves considering both the initial capital costs as well as
the long-term life cycle costs.
Sheet 1 shows the lowest capital cost alternative to be the combination of a wastewater
treatment plant upgrade and a soil filtration system. This alternative also poses the highest
risk due to a lack of experience with this type of facility in this country. The discharge to
Medford and effluent irrigation of city-owned land alternatives show the next lowest capital
costs. It should be understood that the capital costs shown should be considered accurate to
+ 50% or - 30% , that is, as much as 50% high or 30% low. This level of estimating
accuracy is typical for this stage of the facilities planning process.
E!mronmenial Eng,hermg Ara ConstA:mg•A I,-l}/;eal Sen•�CeS
102= RluIemir. SrS[IiT. Silte 300' -'iLNr. OR 97401.3199
U0 i) 6 S 6 9917 Pos 1iO3) 1686-1411
Mr. Steve Hall
February 14, 1995
Page 2
We look forward to the opportunity to discuss this information with you in person.
Very truly yours,
BROWN A�ND� CALDWELL'
Jon Holroyd
Project Manager
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CITY OF ASHLAND
WASTEWATER FACILITIES
PLAN UPDATE
JANUARY 17, 1995
COUNCIL SESSION
BROWN AND CALDWELL
City of Ashland Wastewater Facilities Plan
Alternative Cost Comparison
1/13/95
Alternative
Item Convey to Medford City Land Effluent Reuse TO Effluent Reuse
Capital cost, $1000 21,782 24,509 27,006
Present worth, $1000 31,058 36,323 38,623
City of Ashland Wastewater Facilities Plan
Medford Treatment Alternative Costs
1/13/95
Cost (a),
Item $1,000
Demolish existing plant 240
Conveyance to Medford 5,790
Medford WWTP SDC (b) 5,540
BCVSA SDC 4,939
Subtotal 16,510
Contractor indirects 784
Subtotal 17,294
Contingency c 2,227
Subtotal 19,521
En ineerin ,administration d 2,260
Total capital cost 21,782
Annual operating costs (b,h) 815
Present worth of operating costs(e) 11,076
Salvage value (f) (3,944)
Present worth of salvage e 1,800
Total present worth 31,058
Notes:
(a) Costs based on an Engineering News-Record
construction cost index of 6100, expected to
occur at midpoint of construction, 11/98.
(b) Costs based on information received from City
of Medford on 1/11/95.
(c) Calculated at 25%of construction costs and
5%of SDC costs.
(d) Calculated at 25%of construction costs and
contingency.
(e) Present worth calculated assuming a discount
rate of 4%and a 20-year study period.
(f) Assumes linear depreciation.
(g) Estimated at 13%of construction costs.
(h) Includes cost for replacement water for Bear
Creek per TID.
Ciy,of Ashland Wastewater Facilities Plan
City Land Effluent Reuse Alternative Costs
1/13/95
Cost(a),
Item 1,000
Grit removal 15
Primary clarifier 71
Aeration basins,existing 256
Aeration basins,new 956
Blowers(including building) 549
Secondary clarifier No.1 195
Secondary clarifier No.2 12
Secondary clarifier No.3 566
Disinfection 256
Chlorine scrubbing 183
Tertiary filter 348
Irrigation pumping stations 288
Effluent storage/irrigation system(d) 2,618
Anaerobic digester No.2 592
Digester control building 842
Demolish secondary digester 146
Sludge thickener. 275
Facultative sludge lagoon(b) 1,073
Sludqe transport 320
Subtotal 9,561
Electricalfinstrumentation(h) 1,912
Yard piping(h) 1,912
Contractor indirect costs i 1,243
Subtotal 14,628
Wetlands c 355
Subtotal 14,983
C;ontinqencV at 25% 3,746
Subtotal 18,729
Engineering/administration at 25% 4,682
Subtotal 23,411
Land(e) 1,098
Total capital cost 24,509
Annual operating costs(j) 1,039
Present worth of operating costs(f) 14,120
Salvage value(g) (5,054)
Present worth of salva 2,307
Total present worth 36,323
Notes:
(a)Costs based on an Engineering News-Record
construction cost index of 6100,expected to
occur at midpoint of construction,11/98.
(b)Includes sludge force main and pumping
station.
(c)Cost taken from Woodward-Clyde Facilities
Plan Addendum.
(d)Pond would provide 30 day's worth of effluent
storage.
(e)Assumes purchase of 700 acres for irrigation.
(1)Present worth calculated assuming a discount
rate of 4%and a 20-year study period.
(g)Assumes linear depreciation.
(h)Estimated at 200/6 of subtotal.
O Estimated at 13%of subtotal.
0)Includes cost for replacement water for Bear
Creek per TID.
City of Ashland Wastewater Facilities Plan
Talent Irrigation District Alternative Costs
1/13/95
Cost(a),
Item 1,000
Grit removal 15
Primary clarifier 71
Aeration basins,emsting 256
Aeration basins,new 956
Blowers(including building) 549
Secondary clarifier No.1 195
Secondary clarifier No.2 12
Secondary clarifier No.3 566
Disinfection 256
Chlorine scrubbing 183
Chemical feed/flocculation 364
Tertiary filter 519
Effluent storage(d) 1,460
Anaerobic digester No.2 592
Digester control building 842
Demolish secondary digester 146
Sludge thickener 275
Facultative sludge lagoon(b) 1,073
Sludqe transport 320
Subtotal 8.650
Electrical/instrumentation(h) 1,730
Yard piping(h) 1,730
Contractor indirect costs 01 1,124
Subtotal 13,234
Wetlands c 3,941
Subtotal 17.175
Confingericy at 25% 4.294
Subtotal 21,468
Engineering/Administration at 25% 5.367
Subtotal 26.835
Land a 171
Total capital cost 27,006
Annual operating costs Q) 1,033
Present worth of operating costs(Q 14,039
Salvage value(g) (5,306)
Present worth of salva 2,422
Total present worth 38,623
Notes:
(a)Coss based on an Engineering News-Record
construction cost index of 6100,expected to
occur at midpoint of construction,11/98.
(b)Includes sludge force main and pumping
station.
(c)Cost taken from Woodward-Clyde Facilities
Plan Addendum.
(d)Pond would provide 30 day's worth of effluent
storage.
(e)Assumes purchase of Butler Creek site.
(f)Present worth calculated assuming a discount
rate of 4%and a 20-year study period.
(g)Assumes linear depreciation.
(h)Estimated at 20%of subtotal.
n Estimated at 13%of subtotal.
0)Includes cost for replacement water for Bear
Creek per TID.
Engineering News-Record Construction Cost Index
7000 -- -- - --- -- ------- ---
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CULTURAL SOLUTIONS
P.O. Boa 401 • Ashland, Or 97520
phone / fax: 503 / 482-8004
February 21, 1995
TO: Mayor, Council
FROM: Rob Winthrop
SUBJ: Don's WWTP memo
Don did an admirable job in drafting the background paper. There are some changes needed,
however, in addition to those suggested by Mr. Hall (phosphorous, not nitrogen; breakout
capital costs and operating estimates) and some spell-checking (dilute, not dillute, etc.).
(1) Tables. The material would be clearer with some information presented through tables. I
suggest (a) a table summarizing current discharge conditions by pollutant and new standards;
(b) a ranking of alternatives by capital outlay; and (c) a ranking of alternatives by
complexity/uncertainty.
(2) The Medford Option costs. I think that Brian and Steve would agree with me in saying
that the estimates of SDCs (particularly the BCVSA SDC, listed at $4.9 million) are probably
unrealistically high. We may well decide to reject the Medford option, but let's do so from a
clear sense of the tradeoffs. As council liason for this project for the past two years, I believe
that a range of $19 - $22 million more accurately portrays the capital costs of the Medford
option, given the pricing assumptions in the current B&C estimates.
(3) Text changes. Please consider the following changes to Don's text.
At¶4. Insert new subhead: DEFINING ALTERNATIVES.
Replace ¶4 with following. The first decision facing the council concerns whether to abandon
our plant altogether by constructing a pipeline to carry sewage to the existing Medford
Regional WWTP (wastewater treatment plant)—the "Medford alternative"—or to operate the
Ashland WWTP within the new regulations—the "Ashland alternatives." (See Table �.
The study of alternative treatment methods demonstrated that major engineering improvements
to Ashland's existing WWTP (construction costs $16 million) would be required under all
Ashland alternatives under consideration. Wetlands by themselves were technically too
uncertain to meet the new regulations. It may, however, be feasible to meet regulations by
combining treatment plant modifications with a relatively new technique of trapping
phosphates through a soil filter. This would be one of the least expensive solutions in terms
of construction costs. If soil filtration and wetland techniques can be combined, the project
Rob Winthrop. 2/21/95. Page 2
would have higher construction costs and somewhat lower operating costs than with soil
filtration alone.
Page 2, ¶2 (m reuse): add to existing text. Alternatively, the City of Medford is considering
reusing the Medford plant effluent by returning it to the regional irrigation system, which
could permit additional water to be released into Bear Creek from Emigrant Lake.
Page 3: Summary of advantages... Replace or correct as noted.
1. Medford Alternative ($19 - $22 million; $.8 million annual operating cost). The
advantages of this alternative are a relatively certain construction cost, no more involvement
of Ashland in the sewage treatment business, an economy of scale in participating in the
regional system, and no more chance of sewage treatment-related odor. The disadvantage is
the any future local use of the effluent would be lost, though it might be reused on a regional
basis. Consideration of the Medford alternative would be contingent on Ashland becoming a
member of the Regional Rate Committee, which determines all rates for the regional facility.
The standards for the Medford plant may also be raised in the near future. While an estimate
of the costs of upgrading the regional facility have been included in our costs estimates for
the Medford Alternative, these figures remain uncertain.
2. T.I.D Alternative ($27 million; $1 million annual operating cost).
3. City Land Alternative ($24.5 million; $1 million annual operating cost). On line 3, change
"would probably" to "might."
4. Earth Filtration Alternative ($19 - $25 million; $1.1 million annual operating cost). Line 4,
replace "it would be the cheapest alternative at about $27 million" with "it would be one of
the cheaper alternatives."
[city\wwtp9501.wP1
i
.`{aOf`�N4C .fJ.4 ti em v L a n A u m '
�a`GOa' February 16, 1995
�1 D: Brian Almquist, City Administrator
rIITII: Steven Hall, Public Works Director
c!51IC1jPtt: Wastewater Plant Information Update
ACTION REQUESTED
City Council:
1. Accept/modify Don Laws Background Paper
2. Accept/modify Brown and Caldwell Information Packet
3. Set process/time frames for public involvement process
4. Decide on a fomial public hearing before the Council. Should this be during a normal Council
meeting or a separate special meeting?
BACKGROUND
DON LAWS BACKGROUND PAPER
At the last Qty Council meeting, Ion Iaws submitted a Background Paper and a r000mmendation that the paper
be used as a springboard for seeking public comment. I have a few suggested changes that I have discussed with
Don.
1. The cost figures listed in the paper are for net present worth and I am not sure that the public
i would understand the meaning of that figure. I would reoommand that the construction and annual
operational costs be listed separately.
1 2. Page 2, Decision No. 2, 5th line refers to "nitrogen" which should be "phosphorous".
11111 BROWN AND CAL.DWELL INFORMATION
3
�) At the January 17, 1995 Council meeting,John Holroyd presented graphics and summaries of the options for
Council consideration. The Council asked that the option for year around discharge be added and that a decision
PAGE 1 (=:.ewor ww�m ai.Mcml
tree be developed. Attached is the latest update from John Holroyd. Personally, I am quite pleased with the
results and have reviewed them with Rob Winthrop.
SUGGESTED PROCESS
In order to reach as many individuals and businesses in Ashland as possible, I am suggesting the following
process for Council. _
1. Send Don's paper via bulk mail to all residents and businesses in Ashland. In addition, have copies
available at City Hall, Public Works, the Library, Ashland High School and Southern Oregon State
College.
2. Submit the letter to the Ashland Daily Tidings and Medford Mail Tribune for publication as a guest
editorial.
3. Set two "informal" hearings meetings for the public to "drop in", look at the visuals and ask
questions. Don Laws letter would be available and written comments would be encouraged by the
attendees. Meetings would be held between 4 and 8 p.m. on two days selected by Council. John
Gasik and Gary Arnold from DEQ, John Holroyd from Brown and Caldwell and myself will be
present at the meetings. Would the Council wish a representative be present at the meetings?
4. City Council conduct a formal public hearing approximately one month after the informal hearings.
This would allow staff the time to assemble the information received from the public and present to
the Council a week prior to the public hearing.
cc: John Holroyd, P.E., Brown and Caldwell
Jonathan Gasik, P.E., Medford DEQ
Gary Arnold, Medford DEQ
Dennis Barnts, Water Quality Superintendent
Gary Schrodt, Ashland Wetland Coalition
Nancy Abelle, Ashland Clean Air Coalition
Klaas Van de Pol, League of Women Voters
Enc: Laws Background Paper
Holroyd letter 2/14/95
Holroyd Information Packet
fPAGE 2-k: eaer�wwtplmdl.ifem)
DRAFT
COUNCIL: What changes need to be made in this draft before it is published in the newspaper?
Don L.
WASTEWATER DECISIONS: A BACKGROUND PAPER FOR
INTERESTED CITIZENS
BACKGROUND
The nation's Clean Water Act requires that all streams, rivers, and lakes in the United
States must be made fishable and swimable. In 1977 a study of Bear Creek determined that the
creek contained a number of pollutants that were harmful to fish and must be cleaned up. That
study identified the Ashland sewage treatment plant as a major source of those pollutants and
recommended that the treatment process be improved. At that time the Oregon Department of
Environmental Quality, which is responsible for enforcing the Clean Water Act in our state, said
it was the Department's policy that "upgrading to more stringent requirements will be deferred
until it is necessary to expand or otherwise modify or replace the existing treatment facilities."
A few years later a private environmental organization sued the D.E.Q., claiming that it
was not enforcing the federal law requiring timely cleanup of Bear Creek and several other
similar streams around the state. The judge agreed and ordered the D.E.Q. to require the
appropriate polluters to begin reducing their pollutants. Ashland was notifed'that it would have
to reduce pollutants from sewage treatment to certain specified levels, and should immediately
determine how it could do so. The city hired an engineering firm, which offered several
alternatives for reaching those levels. Unfortunately, because the flow of water in Bear Creek is
so low during parts of the year, there is little water to dillute the polluted water coming from the
treatment plant, so the levels of pollutants that were allowed for Ashland were among the lowest
anywhere in the nation. Consequently, the alternatives presented by the engineering firm were
very costly. The Council was also concerned because all but one extremely expensive and still
experimental alternative required that the effluent from the treatment plant be removed from
Bear Creek completely during part of the year. The Council pointed out that the water left in the
creek at those times would be so low that fish could not survive. It presented a real dilemma:
polluted water or no water; either solution was bad for fish.
Ashland asked that the state fish and wildlife experts be consulted to see if effluent that
was not quite as clean as D.E.Q. required would be better than no water at all. In the meantime,
a number of Ashland-area people became interested in wetlands--ponds of water with plants that
would naturally remove pollutants--and wondered if they could meet the D.E.Q. standards. The
group did some initial research indicating that wetlands at least had a possiblity of working, so
the city council requested an extension of time from D.E.Q. to hire more experts to determine if
Wetlands would work.
The result of that study was that wetlands by themselves were too "iffy" in meeting such
strict pollutant requirements,but, if they were combined with treatment plant modifications and
a process of filtering the effluent through the earth, they might be able to work. The cost of
earth filtration promised to be much cheaper than the alternatives.
In the meantime, it had been determined that the removal of water from Bear Creek
probably could be offset by purchasing rights to other water that could be used to replace
Ashland's treatment plant effluent. The cost of the various alternatives, including replacement
water and operating expenses, would run from $31 million to $38 million. If earth filtration
could remove enough nitrogen from the effluent to meet the nitrogen standard, the cost could
possibly be reduced to $27 million. Earth filtration would need to be tried with the type of earth
availble to Ashland to determine if it could meet the standards.
Additionally, the recent droughts have made local people more aware of the importance
of water as a resource. If the drought continues for a number of years, or after a few more
decades of growth, Ashland will need more water, and the best source may be treated sewage
effluent.
Faced with,fines up to $10,000 a day for further delay, the city has signed an agreement
with D.E.Q. to provide them with a preferred alternative by August ,1995, and an engineering
plan by October, 1995. The Council must, therefore, make some decisions immediately.
DECISION NO. 1
One alternative that would eliminate all pollution of Bear Creek from the Ashland
treatment plant would be to pipe our sewage to the Medford treatment plant and buy rights to
replacement water for the creek. This would cost about $31 million. It would also result in the
loss of the effluent water to Ashland forever. If this alternative is chosen, no further major
decisions are necessary.
DECISION NO. 2
If Ashland chooses to hold on to its effluent water, it must decide whether to agree to one
of two proven alternatives that would cost $36-38 million, or to do a pilot study on earth
filtration that, if successful, would end up providing a system that might cost as little as $27
million. All three alternatives would require the same changes in the treatment plant to remove
all pollutants except nitrogen. One would further require treating the water and discharging it to
the Talent Irrigation District canal for use as irrigation water. The second would require
somewhat less additional treatment and would then be use the water to irrigate land purchased
by the city. The earth filtration alternative would require ponds from which the effluent would
be filtered in a controlled manner and discharged back into Bear Creek. The first two
alternatives would require replacement water for Bear Creek; earth filtration would not.
These alternatives all require major improvements to the Ashland treatment plant and
would continue to involve the city in the treatment process. The earth filtration alternative
would require a pilot study to determine if available earth will adequately do the job. If the
pilot study fails, it would be necessary to go to one of the other alternatives and the additional
expense of the study would have been incurred
SUMMARY OF ADVANTAGES AND DISADVANTAGES
I. Medford Alternative. The advantages of this alternative are a relatively certain cost of
no more than $36 million, no more involvement of Ashland in the sewage treatment function,
and no more chance of sewage treatment-related odor. The disadvantages are that any future use
of the effluent water would be lost, and the city would have only a minor say in setting future
rates. The standards for the Medford treatment plant may also be raised in the near future,
forcing increased rates for all users.
2. T.I.D. Alternative. The advantages of this alternative are a relatively certain cost of
$38 million, all D.E.Q. standards would be met, and Ashland would retain the effluent water for
future uses. T.I.D. would trade water in its resevoirs for the water it received, so there would be
replacement water for Bear Creek. The disadvantages are that it requires sensitive negotiations
with T.I.D. and the federal Bureau of Reclamation, the outcome of which are not guaranteed,
and it costs more than other alternatives.
3. City Land Alternative. The advantages of this alternative are a relatively certain cost
of$36 million, all D.E.Q. standards would be met, and Ashland would retain the effluent water
for future uses. The land purchased for irrigation with the effluent would probably have water
rights that could be used to acquire replacement water for Bear Creek. The disadvantages are
that the outcome of negotiations to allow the water rights to be used as replacement water are
not guaranteed, and the cost would be greater than other alternatives.
4. Earth Filtration Alternative. The advantages of this alternative are that the effluent
water would return directly to Bear Creek and no replacement water would have to be acquired,
the water would be available for possible future uses, and if the pilot study shows the system will
work, it would be the cheapest alternative at about $27 million. The disadvantages are that the
pilot study will cost money and may show the method will not work, and the exact cost of earth
filtration is much less certain than the other alternatives.
YOUR OPINION WOULD BE APPRECIATED
The Council must make its decision soon. If you have an opinion, write,call, or talk to
us. This is not an easy problem, and there are no obviously correct answers. We have already
chosen not to fight the federal law itself or the standards established by the D.E.Q., so the help
we need is about what option would be best to meet this mandate.
THE ASHLAND CITY COUNCIL
P
of At,
o Pmorandnm
February 7, 1995
Brian Almquist, City Administrator
rum: Steven M. Hall, Public Works Director
c
u�jQt : Sewer Request-106 Clay Street
ACTION REQUESTED
City Council consider granting John and Gretchen Fisher to connect to Ashland sanitary sewer system. Property
is located at 106 Clay Street, 39-1E-11CB, Tax Lot 400.
BACKGROUND
Mr.and Mrs.Fisher are having a new mobile home installed on the subject property and are requesting
permission to connect to Ashland sanitary sewers. The lot is 100 feet wide by 150 feet deep.
The properly ds located inside the Urban Growth Boundary and outside of the City limits. A 10" sanitary sewer is
available in Clay Street. The sanitary sewers and treatment plant have adequate capacity for the proposed
connection.
The Fishers have a copy of the Ashland Municipal Cade,Chaps 14.08.030,relating to sews omnection outside
of the City and are aware of the conditions.
Staff recommends Council approval of the request.
cc: John and Gretchen Fisher, Applicant
Jim Olson, Assistant City Engineer
Dennis Barnts, Water Quality Superintendent
Terry Ellis, Sewer Collection Supervisor
Eric: Fisher letter, 2/3/95
Location Map
AMC 14.08.030
PAGE 1-c«.�enrosa�•re�
ASHLAND MUNICIPAL CODE
14 08 030 Connection - Outside City. Inside Urban Growth Boundary.
Premises located outside the City of Ashland and inside the urban growth
boundary may be connected to the sewer system when such connection is
determined by the Ashland City Council to be in the best interest of the City of
Ashland and to not be detrimental to the City's sewage facilities. Such
connection shall be made only upon the following conditions:
A. The applicant for sewer service pay the sewer connection fee and the
systems development charges established by the City Council. (Ord. 1954 S3,
1978; Ord. 2019 S3, 1979; Ord. 2092 S3, 1980; Ord. 2147 S1, S2, 1981; Ord.
2263 S3, 1983; Ord. 2316 S3, 1984; Ord. 2322 S1, 1984; Ord. 2449 S3, 1988)
B. In the event dwellings or buildings connected to the sewer system are
subsequently replaced for any reason, then the replacement building or dwelling
may continue to be connected to the sewer system of the City as long as the
use of the sewer system will not be increased as determined by the Director of
Public Works.
C. There is an existing Ashland sewer main or line to which the premises can
be connected.
D. The applicant furnish to the City a consent to the annexation of the land,
signed by the owners of record and notarized so that it may be recorded by the
City and binding on future owners of the land.
E. The applicant shall provide for the payment to the City by the owners, at the
time of annexation, an amount equal to the current assessment for liabilities and
indebtedness previously contracted by a public service district, such as Jackson
County Fire District No. 5, multiplied by the number eyears remaining on such
indebtedness, so that the land may be withdrawn from such public service
districts in accord with ORS 222.520 and.at no present or future expense to the
City. (Ord. 1820, 1974; Ord. 2147 S2, 1981; Ord. 2314 S2, 1984; Ord. 2322 S1,
1984)
F. The owner shall execute a deed restriction preventing the partitioning or
subdivision of the land prior to annexation to the City.
G. That the land is within the Urban Growth Boundary. (Ord. 2322 S2, 1984;
Ord. 2704, 1993)
PAGE 2-c,:..«\iwcL Y.m w
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- M LIRE TRACT 8 Vol.117 p.99 . .
i
ASHLAND PARKS AND RECREATION COMMISSION
340 SO.PIONEER STREET ASHLAND,OREGON 97520
PARK COMMISSIONERS: .•"°. .... KENNETH J.MICKELSEN
PATRICIA ADAMS ♦GF ,' Director
4
ALLEN A.ALSING
BOB BENNETT
TERI COPPEDGE r TEL.:(503)488-5340
LAURIE MacGRAW - FAX:(503)488-5314
' �REO�a,•
MEMORANDUM
To: Honorable Mayor and City Council
From: Ashland Parks and Recreation Commission
Date: February 16, 1995
Subject: Recommendation to acquire land as part of the Open Space Park Land
Acquisition Program
The Ashland Parks and Recreation Commission has been negotiating to acquire
approximately twenty acres of land located on Strawberry Lane owned by Dr. Christopher
Hald. The property is included in the Open Space Land Acquisition Plan and was
identified as a key parcel of land to acquire. The property is located on Strawberry Lane
above the Talent Irrigation Ditch road, and It is a relatively flat piece of land. The
property has one of the most panoramic views of the Ashland area, and will be preserved
as a passive natural area.
Recommendation to Mayor and Council The Ashland Parks and Recreation Commission
recommends to the City Council that it approve the acquisition of the property for park
purposes per article XIX of the City Charter, per terms as outlined by the City Attorney.
There is sufficient money available in the Open Space Fund to purchase the land.
SANDLER FILMS, INC.
P O BOX 306
391 DEAD INDIAN ROAD
ASHLAND, OREGON 97520
PHONE (503)488-2025
FAX (503)488-1072
MEMO
TO Brian Almquist
City of Ashland
FROM: Allan Sandler
DATE : February 13, 1995
RE ADA area behind Macaroni/Shakespeare
Please put me on the schedule to speak to the City Council at your earliest convenience.
I wish to talk to them about the City owned alley way that is being brought up to ADA
specifications.
While Sandler and Shakespeare are bringing their properties up to ADA code, it seemed
appropriate to clean up the City alley at the same time. While Macaroni only shares a few
feet access to the alley way, it has agreed to share the cost with the City and Shakespeare
one-third each.
This memo is not a demand and if the City declines then Sandler and Shakespeare will
share the cost 50/50. 1 feel that since the alley way is the City's and that at some time in
the future the City would be responsible for the work, it would be in good faith for the City
to share in this cost. There is now an era of City residents and City Government starting
to cooperate on a much higher and friendly level.
We don't yet have the costs in, but the alley area only—not including private property--
would not exceed $15,000 or not to exceed $5,000 each.
{oF ASH4o Memorandum .
�RF60�,,
February 17, 1995
v: Honorable Mayor and City Council
(19 rom: Brian L. Almquist, City Adminis for
p�U�TjCt : Sandler Request for City Funds
Mr. Sandler is required by State Building Code to provide ADA approved access to the second floor in connection
with his restaurant expansion project. The Festival likewise was required to provide access in connection with
their second floor remodel of the Camps Building, immediately adjacent to the Sandler building.
Mr. Sandler is arguing that by virtue of this ramp being located on a City "alley" that the City should contribute
one-third of the cost. I disagree. This "alley" has always been incorporated as part of the Bowmer Theatre project
and has, historically, been used for pedestrian access. It has never been open for vehicular access.
The Festival and Sandler have already agreed to share in the costs of ADA access to their remodeling projects.
The City likewise will be sharing costs with the Festival on the Roneer Building remodel with the addition of an
elevator to serve the second floors of City Hall and the Festival building.
RECOMMINDATION:I recommend drat the Council not agree to share in dim costs for the following reasons:
1. The existing conditions are being changed by virtue of the upgrade of Mr. Sandler's second floor
space.
2. The Festival is not requesting that the taxpayers share in their costs of ADA requirements.
3. There are no funds budgeted for this purpose,unless the Council wishes to use future CDBG
appropriations which have already been identified by the Council for ADA improvements to City-owned facilities.
(rss"dl"r.mw) .
jI
i
{OF ATNL
Memorandum
�RE6O�
February 8, 1995
Q. Council Members
rum: Mayor Catherine Golden
,�$ubjgd. League of Women Voters' Membership
Pursuant to the policy for Travel and Expanse Reimbursement for Ashland Mayor and City Council, approved by
Council in Deoember, 1991, I hereby request your approval for payment of the annual membership fee of$40 to
the League of Women Voters.
(r.MeyarkLWVFM.m )
POLICY FOR TRAVEL & EXPENSE REIMBURSEMENT
ASHLAND MAYOR AND CITY COUNCIL \
Purpose. The purpose of this policy is to establish uniform guidelines for
the Mayor and City Council for travel and meeting expenditures, and for
other miscellaneous charges.
Allotment. Annually, the Mayor and each member of the Council will be
allotted a portion of the amount budgeted for travel and meeting expenses
as approved by the Budget Committee. For 1991-92 this amount is $1,000 for
each Councilor and $1,500 for the Mayor. All expenditures in excess of
this amount will not be reimbursed unless approved in advance by the
Council.
Authorized Expenditures.
1. OUT OF TOWN CONFERENCES AND MEETINGS. Lodging, registration,
conference meals, other meals ($5. 00 breakfast, $6.00 lunch, $14.00
dinner) , the lesser of mileage or round-trip airfare including shuttle
service or taxi fares, and incidental expenses for the following:
a. League of Oregon Cities Annual Conference.
b. League of Oregon Cities Regional Meetings.
C. Oregon Mayor's Association Annual Conference (Mayor only) .
d. National League of Cities Annual Conference.
e. NWPPA Annual Conference.
f. BPA customer meetings.
g. Testifying at hearings of the Oregon Legislature.
h. Other conferences or meetings relating to City government approved
by the City Council.
2. OTHER MEETINGS. Registration, group meals, other meals ($5.00
breakfast, $6.00 lunch, $14 .00 dinner) and mileage (if out of Ashland) , for
the following:
a. Meetings of governmental bodies on which the Council member serves
as liaison.
b. Meetings at which the Mayor or Council member serves as an official
representative of the City.
c. Meetings of non-profit health and human services organizations for
purposes of showing public support (e.g. United Way Kickoff
luncheon) but not including any fundraising contributions.
d. Presentation of City programs at local service clubs' meetings.
3. PUBLICATIONS AND MAGAZINES. The Mayor and each Councilor is entitled
to subscribe to one publication which relates directly to City matters.
This includes but is not limited to such publications as Governing, Western
City, and American City. Members are urged to share copies with other
members. If the City has an institutional membership and receives a
publication, personal subscriptions to the same publication are
discouraged.
4. MILEAGE. Mileage will be paid [1991 rate is 260 per mile] for
activities authorized by this policy outside the City of Ashland.
5. MEMBERSHIP DUES. All membership dues to organizations will be in the
name of the City and shall be approved by the City Council.
Exclusions. Expenses for personal memberships, dues, contributions,
fundraising dinners, or activities of private, non-profit organizations are
not authorized unless approved by the Council.
do\a\roimbpd
F i
ppE Vf N�
Ashland Fire Department
•' ,pOiEE EPESE N yf,
455 SISKIYOU BOULEVARD
ASHLAND, OREGON .
97520
(503)482-2770 FAX (503) 488-5318
MEMORANDUM
February 16, 1995
TO Mayor Cathy Golden and City Council
FROM Keith E. Woodley, Fire Chief
SUBJECT Proposed Revision of City Burning Regulations
The Council revised our municipal burning regulations in March
of 1992 to provide greater flexibility in the administration of the
ordinance, while maintaining a strong commitment to high air
quality standards in Ashland. The current ordinance provides for
two annual burning opportunity "windows", based on supportive
ventilation conditions within the valley. These current periods are
April, May and September 15 to October 15, with the opportunity of
an extension through the end of October if circumstances warrant.
Frequently, fire season restrictions have extended into October,
which has prevented the issuance of permits during this month. In
this event, the extension has been applied to allow a burning
opportunity for residents. The ordinance also allows "fire hazard
reduction" burning within the wildfire lands zone and Lithia Park,
if no other feasible method is available to property owners of
disposing of combustible vegetation. This may be performed outside
of normal burning periods, on good ventilation days.
As a matter of policy the fire department has not allowed
burning outside of Lithia Park, within the wildfire hazard zone,
during the "no burning" months due to community sentiment regarding
burning practices. It is nearly impossible to determine where
alternatives to burning are "feasible" due to the variety of
personal circumstances involving individual citizens. In addition,
the wildfire lands zone is an imperfect instrument for regulating
burning, due to the existence of combustible vegetation throughout
other areas of the city.
'City staff remains strongly committed to encouraging
alternatives to burning. A chipping program has been established in
conjunction with Ashland Parks & Recreation and Ashland Sanitary
Service, to bring this alternative option to burning directly to
the curbside in residential neighborhoods and in a cost-effective
manner. However, some circumstances continue to exist which make
pursuing the burning option more desirable.
Recently the current burning ordinance has come under public
scrutiny due to the perceived unfairness in its application, and
the desire by our citizens to secure more time for fire hazard
reduction burning city-wide. This issue has been brought before the
Council at the expressed request of Ms. Marilyn Briggs, although a
number of other citizens have contacted the fire department and
voiced similar concerns. After reviewing citizen comments and the
current burning ordinance, €ou potential Council options have
emerged: 3
1. Maintain the current ordinance in effect without
modification.
2 . Expand the current burning period to include the month of
March each year, with burning on good ventilation days.
3 . Allow burning within the city year-around on good
ventilation days, excluding the wood-burning stove regulation
months of November, December, January, February and the
declared fire season period. Fire season usually runs from
June through September, but is suspended or cancelled, during
periods of moisture.
Our recommendation to the Council is to revise the current
burning ordinance as suggested in option number three—While this
option encourages an increase in burning, it is offset by the
enforcement of current air quality standards within the ordinance,
proposed prohibition during winter months of wood-burning appliance
use and restriction of burning events during our summer fire
season. Amendment of this ordinance should in no way be construed
as a relaxation in our commitment to encourage alternatives to the
practice of open burning in Ashland.
ORDINANCE NO.
AN ORDINANCE EXPANDING THE SEASON FOR OUTDOOR
BURNING BY AMENDING SECTION 10.30.020 OF THE ASHLAND
MUNICIPAL CODE AND DECLARING AN EMERGENCY.
ANNOTATED TO SHOW DELETIONS AND ADDITIONS. DELETIONS ARE I WED-THROUGH AND
ADDITIONS ARE ,
THE PEOPLE OF THE CITY OF ASHLAND DO ORDAIN AS FOLLOWS:
SECTION 1. Section 10.30.020 of the Ashland Municipal Code is amended to read:
10.30.020 Period When Outdoor Burning is Authorized. After a permit is
obtained from the Fire Chief, outdoor fires are authorized as follows:
Doi next ;: outdoor fires are
permitted
L ventilation
index is over 400r FiFe
GetebeF 16.
B. Outdoor fires are permitted on any day of the year the ventilation
index is over 400 if fire #J" nditions are conducive to burning and the outdoor
fire is for the purpose of=
4—Bt7urning a structure or other use of fire for training purposes by the
k<?
Fire Department or under the supervision of the Fire Department;
C. Religious fires are permitted on any day of the year after notice of the
specific date to the Fire Chief and provided that all safety precautions required
by the Fire Chief are met.
the FiFe Ghief shall be given at least six heWFS in advanee ef the Feligiews fire.
D. Campfires in areas designated by the Park Commission are permitted
in Lithia Park on any day of the year except during periods of extreme fire
danger.
PAGE 1-ANNOTATED ORDINANCE
}
SECTION 5. Inasmuch as it is necessary to provide authorization for burning in the
month of March, 1995, to reduce as soon as possible forest fuels in the forest
interface, it is deemed necessary for the public peace, health, and safety of the
citizens of the City of Ashland that an emergency be declared to exist, and this
ordinance shall be in full force and effect from and after its passage by the Council
and approval by the Mayor.
The foregoing ordinance was first READ on the day of , 1994,
and duly PASSED and ADOPTED this day of 1995.
Barbara M. Christensen, City Recorder
SIGNED and APPROVED this day of 1995.
Catherine M. Golden, Mayor
Approved as to form:
Paul Nolte, City Attorney
PAGE 2-ANNOTATED ORDINANCE �n:wd�cou m a.m c�
ON-ROUTE CHIPPER
APRIL 17-21 , 1995
Ashland Sanitary & Recycling
WHEN: April 17-21, 1995, 7:00 am to 4:00 pm
WHERE: On regular trash pick-up days in Ashland only. Residents must
leave items to be chipped at the curb in front of their house. Ashland Sanitary
& Recycling drivers will bring the chipper to the curb and chip the materials.
The chipped material will be left on the curb. If residents want us to pick up
the debris, there will be an extra trash pick-up charge. There will be no
curbside chipping in Talent. If the day's route cannot be finished in one day, it
will be finished the next day. Wednesday and Saturday will be catch-up days.
CALL FOR SERVICE: Please call ahead to schedule the chipper. We need to
know resident's address and approximate amount of material. Our office is open
9-5 Monday through Friday.
FEE: There will be a $10 minimum charge. The labor rate will be $1 per
minute after the first ten minutes. Payment will be due at the time of service. If
the resident will not be home, s/he must call our office at 482-1471 on the day
before service to provide billing information. We can haul the chipped material
away for a $5 charge.
RULES AND REGULATIONS:
1. No limbs larger than 4 inches.
2. No stumps.
3. Yard debris only.
4. Only Ashland Sanitary & Recycling employees will be allowed to operate
the chipper. All others will be required to remain a safe distance from the
machine at all times.
590 Glenview Drive
Ashland, Oregon 97520
February 8, 199�I5�'
01i�11 6 ; 1 . Ti:; ; n rs
Ashland, Oregon 97520
G. senc Cr ,,1i)r Cciden .
Dear Mayor Cathy:
Could you please add a discussion of revising the Open Burn
Ordinance with the City Council as soon as possible!
The existing Ordinance was adopted a couple of years ago, revised to
cope with clean air concerns. That revision not only severly
curtailed the time allowed for burning, it actually moved burn times
into drier months, increasing the risk of an accidental wildfire. It
has proven to be detrimental to private property owners struggling
to keep up with removing their drought-caused fuel. That same
revision provided a "loophole" for the City Park system to burn on
any day, outside "fire season" , when the air index quality was over
400 . Fires were set by the City in January while we private property
owners could only wish that we too could burn at the absolute safest
time of the year!
On Feb. 6th, I talked to our Fire Cheif, Keith Woodley and asked
about revising the ordinance so that private property owners would
have equal status with the City. He agreed that the days the City
burns are also safe days for the private sector to burn. He also
said his authority does not extend to granting that permission and
that the ordinance would have to be revised.
Early in January I delivered a fire hazard discussion list to the
entire City Council, and again, I request that you address this
simple ordinance promptly. The arguments of using composting
machines or hauling slash to Biomass simply aren't always
applicable because of topographical accessability. If citizen
rights are not equal with those of the City, and if we again have
to wait till April to burn, when we've past our best wet season,
we could put the entire woodland interface at risk.
/ Respectful submitted,
Marily Briggs
Chester and Jessie Fitch
607 Terrace St.
Ashland, OR 97520
Dear Sir:
As we go through the winter it is hard to imagine why no outside burning is
allowed. There are many days when the breeze is just right and stove burning conditions
are green. In years past there have been times when there were only very few permit-able
burning days in April and perhaps those days did not coincide with the availability of
those who wished to burn. If piles are covered the burning can be done when conditions
are pretty wet and safety is a minor problem. I feel that allowable winter burning would
be a major step in clearing private property of hazardous material_
Edward&Sfxda gfungerfor6
535 Terrace Street
Asfdand, OR 97520
to /Ll0-
r
11 F)r;3 �r•�1
f ,
UJ U 4:jt�t)
February 21, 1995 ••°°•°~------__-_.,...N,.„.
Ashland City Council
20 East Main
Ashland, OR 97520
Honorable Mayor and Council Members,
My name is Bob Kirkwood and I reside at 700 Terrace Street, Ashland, Oregon.
Would you please consider a longer and more lenient period of time for burning?
Some land owners have fairly large lots (like my own 4 1/2 acres) and we need to burn
to keep our property clear of under bush and natural debris. As you well know, in the
dry season this undergrowth is a dangerous fire hazard.
I would propose a plan that would allow us to burn in the safe winter months with the
fire department's approval. The fire danger is extremely low then and it would be safer
and provide more time than the current October and April only plan.
Your consideration of this proposal will be appreciated.
Sin y,
Bob irkwood
700 Terrace Street
Ashland, OR 97520
► � �E 821"1995
200 Asnland Loop Road
Ashland, OR 97520
February 19, 1995
City Council Members
City Hall
Ashland, OR 97520
Dear City Council Members,
I urge you to change the rule that Ashlanders can do outdoor burn-
ing on only certain months of the spring and fall. Why not make permis-
sion entirely dependent on the fire conditions?
I am trying to clear out dead material on my property, and am
always accumulating large piles of slash, which are themselves a fire
hazard. Sometimes the burning months slip by without my realizing it, or
because I'm too busy; when I can get to it, it's too late. It would certainly
reduce the fire danger on and to my forest-interface property if I were able
to burn at other times.
Sincerely
Tangren Alexander
CITY OF ASHLAND =�"" ' , CITY HALL
ASHLAND,OREGON 97520
telephone(code 503)452-3211
February 21, 1995
Oregon Legislative Assembly
Committee on Agriculture, Natural Resources and Environment
Salem, Oregon
RE: Senate Bill 279 - Exempts rigid plastic containers containing food from
recycling or reuse requirements.
and -
Senate Bill 361 - Amends existing Oregon recycling laws to provide,numerous
allowances and exemptions for plastic packaging.
Members:
The City of Ashland strongly opposes the amending of ORS 459A.660, 459.995,
459A.650 and 459A.655, relating to rigid plastic containers. The standards set
by our 1971 Bottle Bill, 1983 Opportunity To Recycle Act and 1991 Recycling Act
have made Oregon a leader in recycling and waste prevention. The relaxing of
these standards would weaken needed markets for recyclables at a time when
markets are improving and Oregon stands poised to meet its statewide goal of 50
percent recovery rate by the year 2000.
Exempting one packaging type from recycling standards will seriously erode
programs already established to recycle it and other packaging types. In highly
competitive packaging markets, the amendments you are considering would give
plastic packaging an unfair advantage over other types of packaging, all of which
are currently meeting or exceeding the requirements of Oregon law. The public
has a great desire to recycle plastic and it should be noted that some recycled
plastic resins have already received FDA approval to be used in food packaging.
The City of Ashland respectfully requests that the committee not approve these
bills as presented, nor further weaken Oregon's recycling laws.
Sincerely,
Mayor Catherine Golden
cc: Senator Lenn Hannon and Representative Judy Uherbelau
7'4SS�cialT»rst•�"
PO Box 15279 Portland,OK 9721
February 6, 1995
Concenis with SB279
t
A Radical Reduction of the Law
SB.279 makes a radical change to Oregon's plastic recycling laws by removing rigid
Plastic containers which contain food from all coverage by ORS 459A.659. This would
mean that all producer; of food and drink containers would no longer have any
incentive to meet the recycling goals set out under the 1991 recycling laws. This
would include reducing the size of the packaging, attaining a recycling rate of 25%;
using recycled content in the packaging, or making the packaging of recyclable
material. Since between 112 to 314 of all rigid plastic containers in Oregon contain
food or drink, SB279 drastically reduces the scope of the law,
"Food" Includes Beverages
Since the definition of food in the bill is very broad it includes milk jugs and soda
bottles, containers currently being recycled at high rates. According to the DEQ,
beverage bottles made of PET#1, such as soda bottles, are being recycled through the
bottle bill at the exceptionally productive rate of 92.5%. Bottles made of HDPE, such
as milk, are being recycled at a rate of 25%. SB 279 could cause the state to move
backward from these high recycling rates.
Recycled Plastic Food Containers Arc a Reality
Many soda manufacturer;, such as Coke and Pepsi, have already received FDA
permission to use recycled content in their bottles. Other recent FDA non-objection
letters include:
using recycled plastic as a layer in ketchup, mustard and vinegar bottles;
using recycled polystyrene for poultry and meat trays fruit and vegetable
containers;
using high temperature cleaned recycled PET in food and beverage
packaging without layering, and I
using up to 100%post consumer recycled PET for thermoformed
packaging for produce departments.
SB279 would reduce incentives just as manufacturers are responding to them in a
positive way.
Ov Gam'
The Public Wants to Recycle Packaging
The public has a great desire to recycle plastic. A 1994 consumer survey done by
"packaging" magazine revealed that 55% of the public thought that food products
used too much packaging. It also showed that 71% of the public was willing to buy
packages that were easy to recycle-and then recycle them
This year three quarters of our respondents — say they recycle-- 75.6%
compared with only 70% in 1991. But an even more impressive 85%
this year say that recycling used packaging is "extremely" or "somewhat
important".
By exempting all rigid plastic food packaging from the law, SB279 would no longer
encourage manufacturers to boost recycling rates, use smaller packages, or use easily
recyclable materials. In effect, going in just the opposite direction from that the public
wants.
The Content Law is Woridng Well.
Oregon's Recycling Act is doing a good job and was adopted only 4 years ago. Due to
the complexity of the plastics elements of the statute, the 1993 legislature allowed the
DEQ and industry additional time to develop the administrative rules implementing
the statute. In fact, these Hiles, which were adopted after extensive input by the
affected industries, have been in effect for only five weeks. Rigid plastic container
manufacturers are not facing any sanctions and have ample strategies to choose from
to meet the goals of the Act. We urge you not to weaken something that is working.
68th OREGON LEGISLATIVE MSEbIDLY-1995 Regular Session
Senate Bill 279
Sponsored by COMMITTEE ON AGRICULTURE, NATURAL RESOURCES AND ENVIRONMENT (at the request
of Oregon Food Processors Council) .
SUMMARY
The following summary is not prepared by the sponsors of the measure and is not a part of the body thereof subject
to consideration by the Legislative Assembly. It is an editor's brief statement of the essential features of the
measure as introduced. -
Exempts rigid plastic containers containing food from recycling or reuse requirements.
1 A BILL FOR AN ACT
2 Relating to rigid plastic food containers; amending ORS 459A.660.
3 Be It Enacted by the People of the State of Oregon:
4 SECTION 1. ORS 459A.660 is amended to read:
5 459A.660. (1) (On and after March 1, 1995,1 Each product manufacturer and package manufac-
6 turer shall maintain the records specified in this section that demonstrate for all rigid plastic con-
7 tainers of the manufacturer, how the manufacturer has complied with one or more of the
8 requirements of ORS 459A.655, or for what reason, if any, the containers were exempt under sub-
9 section (5) of this section during the preceding calendar year..Proprietary information included in
10 the records, if submitted to the.Department of Environmental Quality under this section shall not
11 be made available to the general public. The records documenting the compliance shall he submitted
12 to the department upon its request. Each manufacturer required to keep records under this section
13 may be audited by the department. The department shall not take enforcement action, audit or re-
14 quest copies of the records kept by a manufacturer under this section before January 1, 1996, and
15 until the department calculates the recycling rates in ORS 459A.655 (2) for the calendar year 1995.
16 (2) To the extent a rigid plastic container complies with ORS 459A.655 (1)(c) or (2)(c) because
17 the product manufacturer's particular product-associated package or all of the product manufactur-
18 er's rigid plastic containers are being reused under ORS 459A.655 (1)(c) or recycled in the state at
19 the rate specified in ORS 459A.655 (2)(c), the product manufacturer shall keep records that include
2D the information the department may require to determine the product manufacturer's compliance.
21 (3) To the extent a rigid plastic container complies with ORS 459A.655 (1Xa) or (b) or (2)(a) or
22 (b), the package manufacturer shall keep records that include the information the department may
23 require to determine the package manufacturer's compliance.
24 (4) If subsection (3) of this section applies, the product manufacturer also shall maintain a re-
25 cord of the written certification by the package manufacturer that the rigid plastic containers
26 comply with ORS 459A.655 (1)(a) or (b) or (2)(a) or (b). The certification also shall state that the
27 package manufacturer will maintain the records required in subsection (3) of this section, and upon
28 request of the department, submit to the department records that include the information the de-
29 partment may require to determine compliance. The product manufacturer may rely on the certif-
30 ication as a defense in any action or proceeding for violation of or to enforce ORS 459A.650 to
31 459A.665, whether such action or proceeding is brought under ORS 459.992, 459.995 or under any
NOTE: Matter in boldfaced type in an amended section is new:matter(iWk and brtmketsd]is existing law to be omitted.
New sections are in boldfaced type. -
LC 1227
SB 279
1 . other law.
2 (5) [For any rigid plastic container not described in subsection (3) of this section, each product
3 manufacturer shall keep records that include the information the department may require to determine
4 that the container is exempt from the requirements of ORS 459A.655 for one of the following reasons]
5 Rigid plastic containers are exempt from the requirements of ORS 459A.655 if
6 (a) The containers contain drugs, medical devices, medical food or infant formula as defined by
7 the Federal Food, Drug and Cosmetic Act, 21 U.S.C. 301 at seq.
8 .,,. (b) The packages are associated with products produced in or brought into the state that are
9 destined for shipment to other destinations outside the state,land which remain with such products
10 upon such shipment.
11 (c) The packaging is necessary to provide tamper-resistant seals for public health purposes.
12 (d) The packages are reduced packages. A package shall qualify as reduced when the ratio of
13 package weight per unit of product has been reduced by at least 10 percent when compared with
14 the packaging used for the same product by the same packager five years earlier. In no case may
15 packaging reduction be achieved, for purposes-of this paragraph, by substituting a different material
16 category for a material that constituted a substantial part of the packaging in question, or by
17 packaging changes that adversely impact either the potential for the package to be recycled or
18 contain recycled material. Exemptions under this paragraph shall be limited to five years, shall not
19 be renewable and shall not be applicable to packages for which the ratio of package weight per unit
20 of product increased after January 1, 1990.
21 (e) There has been substantial investment in achieving the recycling goal,viable markets for the
22 material, if collected, can be demonstrated, the material is within five percent of the goal, there is
23 substantial evidence of accelerating recycling rates and reasonable projections show that the mate-
24 rial will meet the goal within two years.
25 (f) The containers contain food as defined in ORS 616.695 (3).
26 (6) For any rigid plastic container not described in subsection (3) of this section, each
27 product manufacturer shall keep records that include the information the department may
28 require as evidence that the container.is exempt from the requirements of ORS 459A.655.
29
[21
68th OREGON LEGISLATIVE ASSEMBLY-1995 Regular Session
Senate Bill 361
Sponsored by COMMITTEE ON AGRICULTURE, NATURAL RESOURCES AND ENVIRONMENT (at the request
of Associated Oregon Industries; Association of Oregon Food Industries; Cosmetic Toiletry & Fragrance As-
sociation; Food Packing Institute; Grocery Manufacturers of America; L & F Products; Procter & Gamble,
Safeway, Inc.; Soap & Detergent Association; Krell Foods)
SUMMARY
The following summary is not prepared by the sponsors of the measure and is not a part of the body thereof subject
to consideration by the Legislative Assembly. It is an editor's brief statement of the essential features of the
measure as intrGduced.
Allows product or package manufacturer to satisfy requirements for recycled content reuse or
recycling of rigid plastic containers by using reduced packages. Requires Department o? Environ-
mental Quality to calculate recycling rate in advance of year during which manufacturers must
comply. Allows manufacturer to demonstrate compliance by averaging amount of recycled content,
source reduction or reuse in ag®ate. Allows manufacturer to include subsidiaries and parent or-
Eganizations in calculating compliance. Exempts rigid plastic containers containing food, cosmetics,
xertions materials and other products regulated for safety by the federal government. Allows
one-year exemption for new packages and products. Reduces maximum amount of civil penalty for
violation of packaging requirements.
1 A BILL FOR AN ACT
2 Relating to rigid plastic containers; amending ORS 459.995, 459A.650, 459A.655 and 459A.660.
3 Be It Enacted by the People of the State of Oregon:
4 SECTION 1. ORS 459A.650 is amended to read:
5 459A.650. As used in ORS 459A.650 to 459A.665:
6 (1) "Package" means any container used to protect, store, contain, transport, display or sell
7 products.
8 (2) "Package manufacturer, means the producer or generator of a rigid plastic container for a
9 packaged product that is sold or offered for sale in Oregon.
10 (3) "Product-associated package" means.a brand-specific rigid plastic container line, which may
11 have one or more sizes, shapes or designs and which is used in conjunction with a particular, ge-
12 neric product line.
13 (4) "Product manufacturer" means the producer or generator of a packaged product that is sold
14 or offered for sale in Oregon in a rigid plastic container.
16 (5) "Recycled content" means the portion of a package's weight that is composed of recycled
16 material, as determined by a material balance approach that calculates total recycled material input
17 as a percentage of total material input in the manufacture of the package.
18 (6) 'Recycled material" means a material that would otherwise be destined for solid waste dis-
19 posal, having completed its intended end use or product life cycle. Recycled material does not in-
20 elude materials and by-products generated from, and commonly reused within, an original
21 manufacturing and fabrication process.
22 (7)(a) "Reduced package" means either.
23 (A) A rigid plastic container for which the package weight per unit,or use of product has
24 been reduced by 10 percent when compared with the packaging used for that product by the
25 product manufacturer when the product was first introduced in commerce in any state; or
NOTE: Matter in boldfaced type in an amended section is new;matter[itobe and bracketed]is existing law to be omitted.
New sections are in boldfaced type.
LC 1849
SB 361
1 (B) A rigid plastic container for which the package weight per unit or use of product has
2 been reduced by 10 percent when compared with the packaging used in commerce the year
3 that the base weight is established for similar products for which the containers have not
4 been considered source reduced.
5 (b) "Reduced package" does not include packaging reduction achieved:
6 (A) By substituting a different material type unless the new material type has substan.
7 tially the same recycling rate as the material that previously constituted the principal ma-
8 terial of the package; or
9 (B) By increasing the weight of the package per unit or use of product after January 1,
10 1990.
11 [(7)] (8) "Rigid plastic container" means a package that:
12 (a) Is composed of plastic resin, except for caps, lids, labels and other incidentals or ad-
13 ditives;
14 (b) Has a minimum capacity of eight fluid ounces or its equivalent volume and a maxi-
15 mum capacity of five fluid gallons or its equivalent volume as determined, in the discretion
16 of the product manufacturer, by either the labeled volume or measured volumetric capacity;
17 (c) Is capable of maintaining its shape while holding other products;
18 (d) Cannot be flexed, folded or twisted without the aid of tools or without damaging the
19 container,
20 (e) Is capable of multiple reclosure; and
21 (f) Is sold containing a product. [any package composed predominantly of plastic resin which
22 has a relatively inflexible finite shape or form with a minimum capacity of eight ounces and a maxi-
23 mum capacity of five gallons, and that is capable of maintaining its shape while holding other
24 products.]
25 SECTION 2. ORS 459A.655 is amended to read:
26 459A.655. (1) Except as provided in ORS 459A.660 (5), [any] rigid plastic [container] containers
27 sold, offered for sale or used in association with the sale or offer for sale of products in Oregon by
28 a product manufacturer or package manufacturer shall in the aggregate:
29 (a) Contain 25 percent recycled content [by January 1, 19951;
30 (b) Be made of plastic that is being recycled in Oregon at a rate of 25 percent; [by January 1,
31 1995, or]
32 (c) Be [a package that is] packages that are used five or more times for the same or substan-
33 tially similar use; or
34 (d) Be reduced packages.
35 (2) A rigid plastic container shall meet the requirements in subsection (1)(b), of this section if
36 the container meets one of the following criteria:
37 (a) It is a rigid plastic container and rigid plastic containers, in the aggregate, are being recy-
38 cled in the state at a rate of 25 percent [by January 1, 19951;
39 (b) It is a specified type of rigid plastic container and that type of rigid plastic container, in the
40 aggregate, is being recycled in the state at a rate of 25 percent [by January 1, 19951; or
41 (c) It is a particular product-associated package and that type of package, in the aggregate, is
42 being recycled in the state at a rate of 25 percent [by January 1, 19951.
43 (3) The Department of Environmental Quality shall calculate a recycling rate for rigid
44 plastic containers in the aggregate and for rigid plastic containers made from major resin
45 types on or before October 1, 1995, and annually thereafter, for compliance purposes for the
[21
SB 361
1 following calendar year. In calculating the recycling rate for compliance,-the department
2 shall consider all data reasonably available to the department regarding past and current
3 recycling rates and any information, including any projected new or expanded plastic recy-
4 cling collection and reprocessing programs, that is likely to affect the recycling rate during
5 the following year. .
6 SECTION 3. ORS 459A.660 is amended to read:
7 459A.660. (1) [On and after March 1, 1995,1 Each product manufacturer and package manufac-
3 turer shall maintain the records specified in this section-that demonstrate for all rigid plastic con-
9 tainers of the manufacturer, how the manufacturer- has complied with one or more of the
10 requirements of ORS 459A.655, or for what reason, if any, the containers [were] are exempt under
11 subsection (5) of this section for the applicable period of time.A product manufacturer or a
12 package manufacturer may demonstrate compliance by averaging the amount of recycled
13 content, source reduction or reuse for particular packages, including, at the option of the
14 manufacturer, the packages of affiliates of the manufacturer and its subsidiaries and parent
15 organizations [during the preceding calendar year]. Proprietary information included in the records,
16 if submitted to the Department of Environmental Quality under this section shall not be made
17 available to the general public. The records documenting the compliance shall be submitted to the
18 department upon its request. Each manufacturer required to keep records under this section may
19 be audited by the department. The department shall not take enforcement action, audit or request
20 copies of the records kept by a manufacturer under this section before January 1, 1996, and until
21 the department calculates the recycling rates in ORS 459A.655 (2) for the calendar year 1995.
22 (2) To the extent a rigid plastic.container complies with ORS 459A.655 (1)(c) or (2)(c) because
23 the product manufacturer's particular product-associated package or all of the product manufactur-
24 er's rigid plastic containers are being reused under ORS 459A.655 (1)(c) or recycled in the state at
25 the rate.specified in ORS 459A.655 (2)(c), the product manufacturer shall keep records that include
26 the information the department may require to determine the product manufacturer's compliance.
27 (3) To the extent a rigid plastic container complies with ORS 459A.655 (1)(a) or (b) or (2)(a) or
28 (b), the package manufacturer shall keep records that include the information the department may
29 require to determine the package manufacturer's compliance.
30 (4) If subsection (3) of this section applies, the product manufacturer also shall maintain a re-
31 cord of the written certification by the package manufacturer that the rigid plastic containers
32 comply with ORS 459A.655 (1)(a) or (b) or (2)(a) or (b). The certification also shall state that the
33 package manufacturer will maintain the records required in subsection (3) of this section, and upon
34 request of the department, submit to the department records that include the information the de-
35 partment may require to determine compliance. The product manufacturer may rely on the certif-
36 ication as a defense in any action or proceeding for violation of or to enforce ORS 469A.650 to
37 459A.665, whether such action or proceeding is brought under ORS 459.992, 459.995 or under any
38 other law.
39 (5) [For any rigid plastic container not described in subsection (3) of this section, each product
40 manufacturer shall keep records that include the information the department may require to determine
41 that the container is exempt from the requirements of ORS 459A.655 for one of the following reasons]
42 Rigid plastic containers are exempt from the requirements of ORS 459A.655 if:
43 (a) The containers contain:
44 (A) Drugs, food, cosmetics, medical devices, medical food or infant formula as defined by the
45 Federal Food, Drug and Cosmetic Act, 21 U.S.C. 301 et seq.;
[3]
SB 361
1 (B) Products regulated by the Federal Insecticide, Fungicide, and Rodenticide _Act, 7
2 U.S.C. 136 et seq.; or
3 (C) Hazardous materials as defined by the Transportation Safety Act of 1974, 49 U.S.C.
4 1802 et seq.
5 (b) The packages are associated with products produced in or brought into the state that are
6 destined for shipment to other destinations outside the state, and which remain with such products
7 upon such shipment.
8 (c) The packaging is necessary to provide tamper-resistant seals for public health purposes.
9 [(d) The packages are reduced packages. A package shall qualify as reduced when the ratio. of
10 package weight per unit of product has been reduced by at least 10 percent when compared with the
11 packaging used for the same product by the same packager five years earlier. In no case may packaging
12 reduction be achieved, for purposes of this paragraph, by substituting a different material category for
13 a material that constituted a substantial part of the packaging in question, or by packaging changes
14 that adversely impact either the potential for the package to be recycled or contain recycled material.
15 Exemptions under this paragraph shall be limited to five years, shall not be renewable and shall not
16 be applicable to packages for which the ratio of package weight per unit of product increased after
17 January 1, 1990.1
18 [(e)] (d) There has been substantial investment in achieving the recycling goal, viable markets
19 for the material, if collected, can be demonstrated, the material is within five percent of the goal,
20 there is substantial evidence of accelerating recycling rates and reasonable projections show that
21 the material will meet the goal within two years.
22 (e) The package is introduced and sold in this state after January 1, 1995, or the package
23 contains a product that is introduced and sold in this state after January 1, 1995. The ex.
24 emption under this paragraph shall be limited to one year after the date the package or
25 product is first introduced and sold.'
26 (6) For any rigid plastic container not described in subsection (3) of this section, each
27 product manufacturer shall keep records that include the information the department may
28 require as evidence that the container is exempt from the requirements of ORS 459A.655.
29 SECTION 4. ORS 459.995 is amended to read:
30 459.995. (1) In addition to any other penalty provided by law:
31 (a) Any person who violates ORS 459.205, 459.270, 459.272, [459A.005 to 459A.665,] 459.386 to
32 459.405, 459.434 to 459.438, 459.705 to 459.790, 459A.005 to 459A.550, 459A.675 to 459A.685 or any
33 rule or order of the Environmental Quality Commission pertaining to the disposal, collection, stor-
34 age or reuse or recycling of solid wastes, as defined by ORS 459.005, or any rule or order pertaining
35 to the disposal, storage or transportation of waste tires, as defined by ORS 459.705, shall incur a
36 civil penalty not to exceed $10,000 a day for each day of the violation.
37 (b) Any person who violates the provisions of ORS 459.420 to 459.426 shall incur a civil penalty
38 not to exceed $500 for each violation. Each battery that is disposed of improperly shall be a separate
39 violation. Each day an establishment fails to post the notice required under ORS 459.426 shall be a
40 separate violation.
41 . (c) For each day a city, county or metropolitan service district fails to provide the opportunity
42 to recycle as required under ORS 459A.005, the city, county or metropolitan service district shall
43 incur a civil penalty not to exceed $500 for each violation.
44 (d) Any product manufacturer or package manufacturer who violates ORS 459A.650 to
45 459A.665 shall incur a civil penalty not to exceed $500 a day for each day of the violation.
[4]
SB 361
1 (2) Any civil penalty authorized by subsection (1) of this section shall be imposed in the manner
2 provided by ORS 468.135.
3
[5]
r
793 Mader Street
gishland. Oregon 97520 1
!.V 1+Yetdnv..........w......Y.n a fTJ
March 15, 1995
Mayor Cathy Golden; .
Members of the City Council
20 East Main;. Street
Ashland; Oregon. 97920
Dear Mayor Golden-and City .Council members,
When I read the enclosed' artic le about Darex . 1 could
only think how .wonderful. It was that the Bernard
family moved here from Chicago to' establish their .
: business in Ashland . Not many small communities area
fortunate enough to_ have. small, clean, progressive
businesses established : . And we are so lucky: to have
the Bernard family cohtributing in so many ways to : .
our community : I have served on -the Tudor Guild
Board . for the past Year .under President Jean Bernard;
and she's done. a great Job, whether there or, in .the
shop..
I must admit , that I was shocked to learn that;.there
could be a possibili: y .of the company leaving if the ,
city does not. perm_i.t an :expansi.on. of its plant
If city codes, or, other regulations, would not permit
us to enJoy the _success .of , this`desirable kind of
business, there is. something wrong and something that
needs to be changed I, canno.t believe you ;will let
this happen; but .I' .have said .that before about govern -
ment .entities and they have proved me wrong . Two.
characteristics.. often missing are wisdom and -common :;.
..;sense.
Si erely,
Qa.<
Ruth Mularz
m
Darex Corp.
'. keeps improving
its bottom line '
through '
education,
-and by ...
■ lr F"
Sharing
th e r ofi t
MA
By PAUL MACOMBER
of the Mail Tribune
` ASHLAND—Employees at Darex Corp.are
sharing the credit for a 32 percent increase in
profits in 1994.The company's 43 employees x<
` also will share$458,000 in those profits.
"We all worked hard for this,"said Dave s `
Bernard,Darex president."It definitely was a
team effort."
The company spent more time on training
and education during the year,part ofa
° strategy to provide a more versatile and , n; £'
involved workforce at the company,the world's
largest manufacturer of precision drill °e '
sharpening equipment
These are people who listen to tapes by
workplace guru Tom Peters on their lunch r k.. .u. * *A
hour as part of a"lunch-and-learn"program,
said marketing direetor Curt Anderson.
"We've also studied W.Edwards Deming and t
other philosophers of manufacturing,"he said.
"Classes have demonstrated the capabilities of +
our sharpeners and competitors'sharpeners.
We've also studied proper drill geometries."
Employees are invited to sign up for the
voluntary sessions on theirlunch hours.In r.I
addition,all employees were involved in a
variety ofseminars addressing such topics as
quality,productivity,communication and
teamwork.
"We've proved that you can spend time and
money on education and still improve the
bottom line,"Bernard said. Man Tribune i Bob Pennell
The company initiated the profit-sharing Mike Barrus gives some instruction to new employee Jason Sand at Darex Cor ..
plan when it opened in 1978.Employees earn P
a share of the profits based on performance
evaluations,peer evaluations,seniority and broaden all ofour knowledge and closest to the problem.
responsibility. understanding of who we are and what we do. "We were losing a lot of time lookingfor
Every year since has been profitable, In my opinion,all too often people only know tools,"he said."It seems there were 13 people
Anderson said.The company has grown from their small section of a company—often usi ng a dozen pair of pliers.Color codi ng the
33 employees in the past four years and is employers prefer keeping employees in the tools solved the problem." I
trying to persuade the city to permit an dark." The company was founded in Chicago by I
expansion of its plant at 220 Hersey St. Anderson said the management gurus Richard Bernard and his son,Dave,and moved
The additional 20,000 square feet would offering ideas to workers don't all agree. to Ashland 15 years ago.Darex has regularly
accommodate the company's plans to expand "There are some contradictions between publicized the results of the profit-sharing
its market to include drill sharpening Tom Peters and Edwards Deming,"he said. program.Finding quality employees is not a
equipment for consumers.It has traditionally "But we can subscribe to some of both.We're problem.
manufactured equipment for industry. open-minded." "We have a sign that says we don't take
"We would like to stay in Ashland;wejust He said Deming,for example,believes the applications unless we are advertising an
hope the city will let us,"Bernard said. best people to solve the problem are not opening,"Anderson said."We always get huge
"The idea behind all these classes is to necessarily managers,.but those who are lines."
SUS �LIG�N� .
State of the Agency
Bonneville
1 A N U A R Y 1 9 9 S POWE R'ADM IN ISTRATION
he Bonneville Power Admin- Two Years into the croplands.This same reliable power
istration is at one of those Competitiveness Project is a major factor in the region's
historical pivot points that global economic expansion.
will, depending on our response, For " years, BPA has been a The Northwest economy isn't
determine the future,of this agency. can do" agency, adapting to the the only thing that depends on
Two major forces are converging that Northwest's changing needs, from BPA. A financially healthy BPA is
pose tremendous new challenges rural electrification to establishing key toYunding the region's energy
and opportunities—for the world's leading energy conservation and fish and wild-
BPA. conservation, life enhancement efforts. In
After five- today's competitive
and-a- - a utility marketplace,
half - BPA must first
decades ! I� s `'" =T succeed
of virtually no as a
competition, BPA
now finds itself in a
deregulated, highly com-
petitive marketplace. At the
same time, new decisions orl �--
Columbia Basin endangered
i
salmon will influence how the
_ Vie:
hydro system is operated. pro- business if it is to
gram. In serve its wide-ranging
fact, BPA's regional mission.
ability to change
'BPA must first course remains its greatest strength. Consequences of Change
This attribute takes on new impor
succeed as a � Utility deregulation has fostered
tance today as BPA undergoes
business if it is to what may be its most crucial trans- a strong independent wholesale
formation. power production industry nation-
serve its wide- BPA's ability to adapt success- wide. In the Northwest, as else-
ranging regional fully is fundamentally important to Where, this industry offers BPA
„ the,Northwest economy and envi- customers an alternative.This com-
mission. ronment. Nearly 3 million people petitive climate was accelerated with
and over 1.2 million jobs depend on the National Energy Policy Act of
BPA power. Our low-cost, non-pol- 1992, which opened transmission
BPA's response is to move de- luting power has brought new busi- access, not only within the North-
cisively to manage the challenges ness and industry into the region. In West, but to utilities among regions.
these events pose. The idea of the rural Northwest, BPA power has BPA power still costs less than
"business as usual" is history. transformed arid expanses into rich alternatives, but the gap between our
price and others has shrunken began the Competitiveness Project in ceived that this focus on customers is
markedly.Ten years ago, our price Febru2g_:1993. an abrogation of our fish and wildlife
advantage was over 400 percent. . and other environmental responsibili-
Recently it's about 10 percent or less Changing Direction ties.That simply isn't so. If anyone
and narrowing rapidly as indepen- Given the widespread and has a stake in BPA's continued suc-
dent power producers and others rapid changes in the marketplace, cess, it is those who are dedicated to
enter the Northwest wholesale mar- preserving the region's fish, wildlife
ket (see graph on page 3). In add i- and conservation programs. BPA's
tion, uncertainties about BPA's future customers have alternatives to BPA.
costs, especially salmon restoration "A viable BPA is There is no similar alternative to the
costs, have led some customers to critical to hundreds of millions of dollars in
conclude BPA might not be competi- funding BPA provides for regional
tive in the very near future. environmental l enhancement programs.
That could be true were BPA to There is mounting evidence that
take no action. For us, that's not an advocates as well a healthy economy and a healthy
alternative.Two years ago we took a as to business." environment go hand in hand. One
hard look at the position our agency supports the other..BPA believes this
was in. Following business-as-usual, and is dedicated to both interlocking
our projections showed BPA's annual goals. A viable BPA is critical to the
costs would exceed our revenues by BPA needed to adapt quickly and entire,r6gion —environmental .
$600 million in just ten years.There decisively.We had to become signifi- advocates as well as business and
was no question that we would have cantly more efficient, streamlined, industry.
to change the way we do business. highly flexible and customer-
Fortunately, BPA has many strengths oriented to stay ahead of our Sustaining Revenues
it could call on to meet the new competitors. To ensure that we can meet all
challenge.That's when and why we Some have mistakenly per- our regional responsibilities, we be-
lieve we must move to stabilize rates
How BPA Contributes to the Northwest to keep our existing customers and
attract new revenues as well. BPA is
• In the past 15 years, Bonneville has contributed over $14 billion in looking at how different price in-
benefits to U.S.taxpayers and Northwest ratepayers.This includes nearly creases affect BPA's ability to keep
$8.5 billion to the U.S.Treasury, $2 billion for fish and wildlife, customers and thus sustain revenues.
$1_.4 billion for energy conservation programs, and $2.4 billion to lower This sustainable revenues analy-
the,rates of residential customers of private utilities. I sis, based on actual offers being
• The federal transmission system, worth $3.1 billion, serves over made to BPA customers, shows that
half of the Northwest's 9 million residents. because those customers can choose
• Nearly 3 million people and 1 .2 million Northwest johs depend on alternative power suppliers at com-
BPA power. Bonneville covers all its costs from revenue generated by petitive prices, even small rate in
the sale of power and transmission services. Bonneville does not receive creases can lead to a loss of sales.
an annual appropriation from Congress. Total revenues may increase some-
BPA power has electrified the rural Northwest through irrigated what, especially in the short run, but
agriculture. - I not in proportion to the price change.
• Since passage of the Northwest Power Act in 1980, BPA has played However, as rate increases
an expanded role in assuring the future reliability of the region's power move much above 5 percent, this
supply. It took primary responsibility for achieving the region's goals in changes. Larger rate increases could
conserving energy to avoid building expensive new power plants. actually reduce BPA revenues by
2 State of the Agency
How BPA avoided a rate increase last October
Other ' despite a third year of very poor B."A Average Priority Firm Rate
water conditions.
,, In the first six months of the
;, Competitiveness Projdct alone,'we
_�- slashed administrative costs by
® � 45 percent. Despite huge and unex-
���� petted new costs for power pur-
chases related to drought and fish—
$500 million more than budgeted in
® the last three years— BPA's total
operating expenses stayed level for
— 1 — – the last three years.
1980 1982 1984 1986 1988 1990 1992 1994
EPA rates have risen while the costs of other resources—especially gas—have gone Belt—tightening
down.This quickly reduces BPA's price advantage.
has become a way
driving customers away (see graph Business Plan.This plan restructures
on page 7). As more customers our organization and our entire busi- of llfu6 at BPA."
leave, the amount of revenue pro- ness approach. It is our road map for
duced declines. It's clear we need to adjusting to the new environment by
consider our competitive position managing financial risks, reducing The budget for 1996 total oper-
when we set our prices. agency costs and increasing our cus- acing expenses is $150 million lower
comers' satisfaction. than originally proposed for that year
Competitive Tools Controlling Costs in the budget submitted to Congress.
BPA has three tools to stay Additional cost cutting and efficien-
competitive: decrease costs, improve Belt-tightening has become a ties have pared about $270 million
service and increase revenues from a way of life at BPA.Thanks to strin- per year from BPA's planned expen-
variety of sources. We are aggres- gent internal cost control, we ditures for fiscal years 1996-2002
sively doing all three. (seegraph on page 4).These cuts will
BPA's plan of action total over $1 billion by
is our draft --. the end of the
decade.
t
ffi
,
LLI
.r
January 1995 3
Operating government corporation.This would
lock in the temporary administrative
$millions Initial Rate Case Proposal changes permanently and further
reduce bureaucratic overhead.With
one important stroke, we would
retain our same mission and over-
$2,900 sight from Congress, but improve our
accountability and response time to
„ the region.
.41
Debt Refinancing
—Another initiative may further
reduce the risk of future unplanned
1996` "1997 1998 1999 - 2000 2001 2002
rate increases. For 15 years, propos-
BPA has cut its proposed operating expenses by an average of$270 million a year from als have surfaced regularly to alter
1996 through the year 2002.The solid line shows the current expense projection.
the terms of Bonneville's repayment
Examples of cost-cutting and between contractors and BPA of the federal investment in the
efficiency include: employees.And, a new round of Northwest hydroelectric system.
A Terminating two partially voluntary separation incentives is Had they been carried out, some of
completed nuclear plants for under way. the proposals would have substan-
$10 million annual savings. tially increased rates for Northwest
• In cooperation with the Improving Service consumers.
Bureau of Reclamation, irraproving BPA also completely reorga-
Grand Coulee Dam generation effi- nize'd its work force to focus on cus-
ciency, adding $12 million in rev- comer service. Going into the re- 'BPA is responding
enues in power sales; and altering a organization, we had no sales force.
major maintenance project to save Now the agency is mobilized around to the competition
$40 million. account executives who have direct by cutting costs,
• Early cleanup of the Ross contact with individual customers
Complex Superfund Site for a savings and who are empowered to respond keeping prices low
of$20 million. quickly and creatively. Feedback and emphasizing
• Negotiating an agreement in from our customers has been over-
principle to renew the Canadian customer service."
whelmingly positive about this new'
entitlement, saving $100 million in service-oriented focus.
alternative resources costs and costs
We're minimizing time-con-
of building a new transmission line.
suming processes and improving Last year; BPA worked with the
. Our work force also is shrink-
ing. By March, we will have a net responsiveness. We've cut red tape Administration and the Congres-
drop of 350 employees from the time with help from the Department of sional delegation to draft debt refi-
the Competitiveness Project began. Energy and other federal agencies. nancing legislation that would
We are on target to meet our goal to Actions already taken to streamline permanently put this threat of mas-
reduce our work force by 1,000 administrative processes will save sive rate increases to rest.The bill did
workers by the end of 1996.This $10 million annually.These savings not have time for a hearing before
20 percent reduction is divided could triple if BPA is given status as a Congress adjourned in 1994, but
4 State of the Agency
members of the Northwest delega- How Real Is the Competltivehess Issue?
tion introduced essentially the same _
legislation in the 1995 Congress. The events of the past year have underscored the reality of growing
competition in wholesale power markets.
Improving Revenues
• Clark County PUD recently agreed to.purchase the output of a
BPA's new business plan has 245-megawatt combustion turbine unit, and to obtain power integration
two important means to protect and services from Pacific Power and Light rather than BPA.This will reduce
increase revenues: tiered rates and
unbundled services.Tier l rates re- BPA's revenues $10 million to $20 million annually.
fleet the costs of the present federal Snohomish County PUD, a full-requirements BPA customer, issued a
power system.They are designed to request for resource proposals and has received 88 responses totaling
stay below competitors, and-would more than 8,000 megawatts. Some offers are in the range of 27 to
largely cover a customer's existing 32 mills starting in 1997.
load.Tier 2 rates would still be com- • Washington Water Power is proposing to serve half of the load of
petitive but would reflect the cost of Inland Power and Light, BPA's second largest co-op customer for
new resources needed to accommo- 10 years. This puts $5 million in annual BPA revenue at risk. Prices start
date new load growth. Not only do below BPA's current rate of 27 mills and escalate at 3 percent per year.
tiered rates help secure a good por-
tion of BPA's revenue base, but they • Southern Energy International has offered to;serve the entire
also send a market price signal to 365-megawatt load of all Tri-Cities utilities (Benton Co. PUD, Franklin
encourage conservation. Co. PUD, Benton Rural Electric, Columbia Rural Electric and the City of
In addition, by unbundling its Richland) for five years. SEI is offering 27 to 28 mills fully delivered .
products and services, BPA can offer (including shaping and transmission) and is apparently willing to operate
custom-tailored packages and.ensure at a loss for a few years to gain market share.
that customers pay only For goods • ENRON has offered Kootenai Electric Co-op a 10-year contract start-
and services they need, rather than ing below BPA's current priority firm rate for all its 27-megawatt load.
for one bulk product. At the same • The City of Forest Grove has already signed up with Eugene Water
time, BPA's marketing department is and Electric Board for a 10-megawatt, 10-year deal which starts below
exploring new products and services
that will benefit customers and en- BPA's current priority firm rate and escalates at 3 percent per year.
hance BPA revenues. • Washington Water Power recently offered Kaiser Aluminum a
Steps outlined in the Business 10-year sale for 50 to 150 megawatts, beginning in 1995 at 24 mills and
Plan, which will be finalized in June, escalating by 3 to 4 percent per year.
are essential to maintaining our com- • In November 1994, BPA offered 250 megawatts of power to the
petitive position. Failure to act will direct service industries for two years with a first.year price of 28 mills.
lead to significant rate increases over Only 80 megawatts sold.With the price declines of the last two months,
the next decade. If we lose custom- it is doubtful any of that power would sell at 28 mills today.
ers and revenues, we jeopardize our . And the list of offers goes on.
ability to fulfill legislative mandates, I
to meet our annual obligation of BPA is responding to this competition by cutting costs, keeping prices
nearly $800 million to the U.S.Trea- low for an extended period and emphasizing customer service. Neverthe-
sury, and to support our broader less, these bids dramatically illustrate the challenge BPA is facing.They
commitments to fish and wildlife, validate our sustainable revenue analysis and demonstrate the severe
energy conservation, and other limits on BPA's ability to raise rates to cover any additional costs.
Northwest values.
January 1995 5
Fish Issues Move Northwest Power Planning Council Northwest Congressional delega-
To Center Stage or by the National Marine Fisheries tion understand BPA's competitive-
Service.These could add more than ness challenge, and they are
Restoration of salmon stocks is $150 million to $200 million in working positively with BPA to
possibly the most difficult issue con- annual costs, more than tripling the resolve salmon funding issues.
fronting the Northwest. Over the past investment since 1991.
15 years, BPA has incurred costs Given today's market, it is clear Focusing on Fish Results
exceeding$2 billion on behalf of BPA cannot assume large addi-
fish and wildlife mitigation. In the tional costs and remain competi- Meanwhile, BPA is moving
last four years, aggregate annual tive. We are very near, and may ahead to meet its commitment to the
costs have more than doubled, from have already reached, that com- region's fish and wildlife.We are
$150 million to $350 million. petitive limit.This is not a com- forging creative exchanges and
Some critics have protested that ment on the appropriateness of power arrangements with other
BPA includes lost revenues as well as increased salmon measures._.But,
cost outlays when it calculates this given the competitive marketplace,
annual investment.We do so in the we have an obligation to make
interest of full disclosure.The loss of clear the consequences of contin- "BPA is moving
$200 million in revenues has the ued cost increases, including loss
same impact on ratepayers as incur- of revenue base and/or missed ahead to meet its
ring a $200 million debt. As a self- Treasury payments. corhmltment to fish
funding agency, BPA raises rates For BPA, the challenge is find-
when it does not have sufficient rev- ing actions that will help salmon at and wildlife."
enues to cover its costs.Therefore, a cost that will keep the agency
whether it's a cost outlay or revenue financially viable. To the extent our
loss, the ratepayer foots the bill. competitiveness is threatened, we -
BPA's current annual dish and need to join with others to find regions, developing innovative water
wildlife investment of$350 million innovative ways to fund new agreements, and exploring changes
does not take into account additional salmon measures. in hydroelectric operations that will
measures recently adopted by the The Administration and the maximize fish survival and minimize
costs.
The actual This is occurring despite a pro-
RPA Fish and cost will
Wildlife Costs vary based longed drought that has com-
$millions 1995 Biological pounded the salmon crisis, giving us Purchases for Fish availability
t a ` less water to work with. In each of Forearme Revenue/Power Purchases Depreciation/Amortization
$500 Interest& I the last three years, we have had to
p, . import more electric power than we
• tt
L1 export.
$300 For some time, the lack of de-
31 finitive biology has been a stumbling
r. block in salmon recovery efforts.This
issue has tended to polarize the re-
TM 7' gion. Some groups protest large dol-
lar investments without adequate
81 82 83 84 85 86 87 88 89 90 91 92 93 94 95-98 scientific basis. Others raise the cry
In the past 15 years, BPA has invested over $2 billion on fish and wildlife.These costs that this approach means "studying
have tripled since 1991, when the first salmon species was listed as endangered. everything to death."
6 State of the Agency
1
tends to offer new contracts by early
fall. Customers who prefer to con-
tinue to purchase power under their
i existing contracts may do so until
those contracts expire in 2001.
1995 Rate Case
� 2
" s BPA is on a course to stabilize
4 its rates through the end of the
decade. However, because of poor
water conditions we will be announc-
it s ing a single-digit rate increase for
lip
1996-9�7.This increase is needed to
3o u 9 72 s4° c'36' give us areasonable probability of
mills/kWh making our Treasury payment and
The exact numbers above are still being analyzed, but the graph illustrates the' building financial reserves.
idea of diminishing returns with higher rates.This graph shows BPA's initial esti BPA-is offering customers an '
mate of total revenue potential for 1997-98 at different BPA prices. As rates rise innovative expanded approach in its
from 1)to 0, a few customers will look to other sources for a small portion of p pp
their load growth, but BPA's revenues still rise. If rates go up another notch Q, new rate case. Recognizing that
more utilities look elsewhere for their power, and some aluminum companies many customers put a premium on
may close. Further rate increases ®and Q lead to more customers leaving,
more revenues lost. It's a downward spiral that spreads BPA's costs among fewer
and fewer customers and could dramatically affect BPA's ability to carry out its
mission. When BPA first did this analysis in November 1994, we thought our . "BPA is prepared to
sustainable revenue curve approximated the medium revenue line.Today, just
two months later, we are probably closer to the high line.The offers cited on offer products and
page 5 reflect this rapid downward shift in the marketplace.
services that are not
Between these two poles, BPA Power Sales Contracts only price competi-
is actively carrying out fish restora- Negotiations with customers on
g tlVe� but also more
tion measures and insisting that the
long-term power sales contracts be-
results be monitored and evaluated. gan in September, with interest reliable and stable."
Ultimately, that will allow us to ' groups participating in the discus-
prove the effectiveness of measures sions. Power sales and services are
and fill in the biological holes, which changing.Tiered rates and un- price stability, BPA is offering cus-
w ill benefit both sides of this debate. bundled products are being intro- tomers a choice of a two-year rate
duced, and customer needs are schedule or a five-year rate schedule.
Other Important Events being addressed in the light of the While prices may be different, both
Share the Stage new,business environment.Agree- will be competitive with the market.
ments in principle have been BPA has thoroughly reviewed the
Against the backdrop of market achieved on most major issues, and proposals competitors have put be-
changes and new fish measures, a draft summary of the contract prin- fore customers and is prepared to
some previously routine events are ciples and key issues should be offer products and services that are
anything but routine.Two major ready for public comment soon. not only price competitive, but also
activities are renegotiation of 20-year Negotiations will wrap up this more reliable and more stable.
power sales contracts with customers summer to align contracts with the BPA is well aware that in the
and the 1996-97 Rate Case. outcome of the rate case. BPA in- new marketplace, the highest rates
January 1995 7
do not necessarily generate the most What about the California Market?
revenue. Now that our customers- Some-critics suggest BPA is overstating the competitiveness issue. If
have alternatives, it is clear that as . BPA can't compete in the Northwest, they say, there's always the Califor-
our prices go up, BPA customers nia market.The assumption that the California market is our salvation is
have the option to move to other well-intentioned but does not reflect current reality.
suppliers. It would make little sense California today has cheap alternatives to Northwest power, and it no
to set rates so high that customers are longer enjoys the economic boom that once supported large extra-
driven away.That would impair our regional power imports.The reality is that the same low-cost indepen-
dent providers that are competing for BPAs customers in the Northwest
ability to meet our costs, including also are competing in the California markets.
those related to our fish and wildlife As a result of slow economic.growth, several California utilities also
and conservation obligations. ' have substantial power surpluses well past the year 2000.These sur-
The 1995 rates proposal will pluses are depressing prices to historic lows, as utilities opt to sell power
include not only new rates but also at prices below fully allocated cost rather tf_an letting such resources sit
newly designed rates. In addition idle. _ 3 So it's not a case of BPA's 3-cent power versus a California utility's
to the introduction of tiered rates,
8-cent power. BPA is competing against independent suppliers in that
market who also offer 3-cent power and against prices forced down by
the current surplus, a condition likely to persist for several years.
"The BPA of today That doesn't mean there aren't effective and positive arrangements to
be forged with California. We are moving to maximize the working ar-
Is vastly different rangements between the Northwest and California to provide more sea-
sonal energy exchanges and sales. The competitive market has reduced
from the BPA of just but certainly not eliminated the economic value of these arrangements.
two years ago." downsizing, cost cutting, draft legis- The BPA of today is vastly dif-
lation for government corporation ferent from the BPA of just two years
and refinancing, and program rein- ago when our Competitiveness
all current rates, including the di- vention are all concrete moves to Project began, and we expect to
rect service industries' variable rate ensure BPA remains a-viable and keep adapting so we can continue to
and irrigation and low-density dis- valuable contributor to the Pacific deliver the value Northwest citizens
counts, are up for re-examination.. Northwest well into the 21 st century. have come to expect from us.
Looking oward The actions we have taken in
g the last two years and will complete For More Information
A Healthy Future in 1995 are major steps toward a
1 P If you have questions about any
If the uncertainties BPA faces new BPA, one that is leaner, faster, of the issues discussed in this publi-
seem large, they are definitely not more flexible and more service on- cation, please call one of the follow-
insurmountable. BPA started two ented— both toward its customers ing BPA offices:
years ago to change its direction. and its social obligations.
Today, we are well down the path to It is easy to take potshots at a Public Involvement (503) 230-3478
meeting the challenges posed by large government agency, and BPA (Portland, Ore.) (800) 622-4519
competition. has taken its share. But the facts are Vancouver, Wash. (360) 418-8600
Thanks to an excellent and that our costs are down, way down. Seattle, Wash. (206) 216-4272
dedicated work force, support from Our work force is shrinking. We are Spokane, Wash. (509) 353-2515
the Department of Energy, as well as responding quickly to customer Boise, Idaho (208) 334-9137
useful advice from customers and needs. We are getting faster and Washington, D.C. (202) 586-5640
others, BPA is moving toward its lighter on our feet,And, we are com-
future aggressively.The Business mitted to effectively meeting our DOUBP-2529
Plan, corporate reorganization, environ"mental obligations. 14M` v i99s
8 State of the Agency
CITY OF ASHLAND '
CITY HALL
N ASHLAND,OREGON 87520
telephone(code 503)482-3211
February 21, 1995
Oregon Legislative Assembly
Committee on Agriculture, Natural Resources and Environment
Salem, Oregon
RE: Senate Bill 279 - Exempts rigid plastic containers containing food from
recycling or reuse requirements.
and -
Senate Bill 361 - Amends existing Oregon recycling laws to provide numerous
allowances and exemptions for plastic packaging.
Members:
The City of Ashland strongly opposes the amending of ORS 459A.660, 459.995,
459A.650 and 459A.655, relating to rigid plastic containers. The standards set
by our 1971 Bottle Bill, 1983 Opportunity To Recycle Act and 1991 Recycling Act
have made Oregon a leader in recycling and waste prevention. The relaxing of
these standards would weaken needed markets for recyclables at a time when
markets are improving and Oregon stands poised to meet its statewide goal of 50
percent recovery rate by the year 2000.
Exempting one packaging type from recycling standards will seriously erode
programs already established to.recycle it and other packaging types. In highly
competitive packaging markets, the amendments you are considering would give
plastic packaging an unfair advantage over other types of packaging, all of which
are currently meeting or exceeding the requirements of Oregon law. The public
has a great desire to recycle plastic and it should be noted that some recycled
plastic resins have already received FDA approval to be used in food packaging.
The City. of Ashland respectfully requests that the committee not approve these
bills as presented, nor further weaken Oregon's recycling laws. ...
Sincerely
Mayor Catherine Golden
cc: Senator Lenn Hannon and Representative Judy Uherbelau
�ssocr�rlmv-q�' .
PO Box 15279 Portland,OK 97215
February 6, 1995
Concerns with S13279
A Radical Reduction of the Law
SB.279 makes a radical change to Oregon's plastic recycling laws by removing rigid
Plastic containers which contain food from all coverage by ORS 459A.659. This would
mean that all producers of food and drink containers would no longer have any
incentive to meet the recycling goals set out under the 1991 recycling laws. This
would include reducing the size of the packaging; attaining a recycling rate of 25%;
using recycled content in the packaging, or making the packaging of recyclable
material. Since between 112 to 314 of all rigid plastic containers in Oregon contain
food or drink, SB279 drastically reduces the scope of the law.
"Food" Includes Beverages
Since the definition of food in the bill is very broad it includes milk jugs and soda
bottles, containers currently being recycled at high rates. According to the DEQ
beverage bottles made of PET#1, such as soda bottles, are being recycled through the
bottle bill at the exceptionally productive rate of 92.5 1/o. Bottles made of HDPE, such
as milk, are being recycled at a rate of 25%. SB 279 could cause the state to move
backward from these high recycling rates.
Recycled Plastic Food Containers Axe a Reality '
Many soda manufacturers, such as Coke and Pepsi, have already received FDA
permission to use recycled content in their bottles. Other recent FDA non-objection
letters include:
using recycled plastic as a layer in ketchup, mustard and vinegar bottles;
using recycled polystyrene for poultry and meat trays fruit and vegetable
containers;
. using high temperature cleaned recycled PET in food and beverage
packaging without layering, and
..using up to 100%post consumer recycled PET for thermoformed
packaging for produce departments.
SB279 would reduce incentives just as manufacturers are responding to them in a
positive way.
OV GV'
68th OREGON LEGISLATIVE ASSEMBLY-1995 Regular Session .
Senate Bill 279
Sponsored by COMMMn ON AGRICULTURE, NATURAL RESOURCES AND ENVIRONMENT (at the request
of Oregon Food Processors Council)
... SUNEVIARY
The following summary is not prepared by the sponsors of the measure and is not a part of the body thereof subject
to consideration by the Legislative Assembly. It is an editor's brief statement of the essential features of the
measure as introduced.
Exempts rigid plastic containers containing food from recycling or reuse requirements.
1 A BILL FOR AN ACT
2 Relating to rigid plastic food containers; amending ORS 459A660.
3 Be It Enacted by the People of the State of Oregon:
4 SECTION 1. ORS 459A660 is amended to read:
5 459A660. (1) [On and after March 1, 1995,1 Each product manufacturer and package manufac-
6 turer shall maintain the records specified in this section that demonstrate for all rigid plastic con-
7 tainers of the manufacturer, how the manufacturer has complied with one or more of-the
8 requirements of ORS 459A655, or for what reason, if any, the containers were exempt under sub-
9 section (5) of this section during the preceding calendar year. Proprietary information included in
10 the records, if submitted to the Department of Environmental Quality under this section shall not
11 be made available to the general public. The records documenting the compliance shall be submitted
12 to the department upon its request. Each manufacturer required to keep records under this section
13 may be audited by the department. The department shall not take enforcement action, audit or re-
14 quest copies of the.records kept by a manufacturer under this section before January 1, 1996, and
15 until the department calculates the recycling rates in ORS 459A655 (2) for the calendar year 1995.
16 (2) To the extent a rigid plastic container complies with ORS 459A655 (1)(c) or (2)(c) because
17 the product manufacturer's particular product-associated package or all of the product manufactur-
18 er's rigid plastic containers are being reused under ORS 459A655 (1)(c) or recycled in the state at
19 the rate specified in ORS 459A655.(2)(c), the product manufacturer shall keep records that include
20 the information the department may require to determine the product manufacturer's compliance.
21 (3) To the extent a rigid plastic container complies with ORS 459A655 Uxa) or (b) or (2Xa) or
22 (b), the package manufacturer shall keep records that include the information the department may
23 require to determine the package manufacturer's compliance.
24 (4) If subsection (3) of this section applies, the product manufacturer also shall maintain a re-
25 cord of the written certification by the package manufacturer that the rigid plastic containers
26 comply with ORS 459A.655 (1Ha) or (b) or (2)(a) or (b). The certification also shall state that the
27 package manufacturer will maintain the records required in subsection (3) of this section, and upon
28 request of the department, submit to the department records that include the information the de-
29 partment may require to determine compliance. The product manufacturer may rely on the certif
30 ication as a defense in any action or proceeding for violation of or to enforce ORS 459A650 to
31 459A665, whether such action or proceeding is brought under ORS 459.992, 459.995 or under any
NOTE: Matter m boldfaced type m an amended section is new;matter Gta4c and bracketed)is etisting law to be omitted
New sections are in boldfaced type.
LC im .
68th OREGON LEGISLATIVE ASSEMBLY-1995 Regular Session -
Senate Bill 361
Sponsored by COMMITTEE ON AGRICULTURE, NATURAL RESOURCES AND ENVIRONMENT(at the request
of Associated Oregon Industries; Association of Oregon Food Industries; Cosmetic Toiletry & Fragrance As.
sociation; Food Packing Institute;.Grocery Manufacturers of America; L & F Products; Procter & Gamble,
Safeway, Inc.; Soap & Detergent Association; Kraft Foods)
SUMMARY
The following summary is not prepared by the sponsors of the measure and is not a part of the body thereof subject
to consideration by the Legislative Assembly. It is an editor's brief statement of the essential features of the
measure as introduced. ,
Allows product or package manufacturer to satisfy requirements for recycled content reuse or
recycling of rigid plastic containers by using reduced packages. Requires Department o? Environ-
mental Quality to calculate recycling rate in advance of year during which manufacturers must.
comply. Allows manufacturer to demonstrate compliance by averaging amount of recycled content,
source reduction or reuse in aggregate. Allows manufacturer to include subsidiaries and parent or-
ganizations in calculating compliance. Exempts rigid plastic containers containing food;cosmetics,
hazardous materials and other products regulated for safety by the federal government. Allows
one-year exemption for new packages and products. Reduces maximum amount of civil penalty for
violation of packaging requirements.
I A BILL FOR AN ACT
2 Relating to rigid plastic containers; amending ORS 459.995, 459A.650, 459A.655 and 459A.660.
3 Be It Enacted by the People of the ,State of Oregon:
4 SECTION 1. ORS 459A.650 is amended to read:
5 459A.650. As used in ORS 459A.650 to 459A.665:
6 (1) "Package' means any container used to protect, store, contain, transport, display or sell
7 products.
8 (2) "Package manufacturer" means the producer or generator of a rigid plastic container for a
9 packaged product that is sold or offered for sale in Oregon.
10 (3) "Product-associated package" means a brand-specific rigid plastic container line, which may
li have one or more sizes, shapes or designs and which is used in coWunction with a particular, ge-
12 aerie product line.
1s (4) °Product manufacturer" means the producer or generator of a packaged product that is sold
14 or offered for sale in Oregon in a rigid plastic container.
15 (5) "Recycled content" means the portion of a package's weight that is composed of recycled
16 material, as determined by a material balance approach that calculates total recycled material input
17 :as a percentage of total material input in the manufacture of the package.
18 (6) 'Recycled material" means a material that would otherwise be destined for solid waste dis-
19 posal, having completed its intended end use or product life cycle. Recycled material does not in-
20 elude materials and by-products generated from, and commonly reused within, an original
21 manufacturing and fabrication process.
22 (7)(a) "Reduced package means either.
23 (A) A.rigid plastic container for which the package weight per unit or use of product has
24 been reduced by 10 percent when compared with the packaging used for that product by the
25 product manufacturer when the product was first introduced in commerce in any state; or
NOTE: Matter in boldfaced type in an amended section is new;matter tilaUc and bracketed]is existing law to be omitted. -
New sections are in boldfaced type.
LC 1849
SB 361
1 following calendar year. In calculating the recycling rate for compliance, the department
2 shall consider all data reasonably available to the department regarding past and current
3 recycling rates and any information, including any projected new or expanded plastic recy-
4 cling collection and reprocessing programs, that is likely to affect the recycling rate during
5 the following year. -
6 SECTION 3. ORS 459A.660 is amended to read:
7 459A.660. (1) [On and after March 1, 1995,1 Each product manufacturer and package manufac-
8 turer shall maintain the records specified in this section that demonstrate for all rigid plastic con-
9 tainers of the manufacturer, how the manufacturer has complied with one or more of the
10 requirements of ORS 459A.655, or for what reason, if any, the containers [were] are exempt under
11 subsection (5) of this section for the applicable period of time. A product manufacturer or a
12 package manufacturer may demonstrate compliance by averaging the amount of recycled
13 content, source reduction or reuse for particular packages, including, at the option of the
14 manufacturer, the packages of affiliates of the manufacturer and its subsidiaries and parent
15 organizations [during the preceding calendar year]. Proprietary information included in the records,
16 if submitted to the Department of Environmental Quality under this section shall not be made
17 available to the general public. The records documenting the compliance shall be submitted to the
18 department upon its request. Each manufacturer required to keep records under this section may
19 be audited by the department. The department shall not take enforcement action, audit or request
20 copies of the records kept by a manufacturer under this section before January 1, 1996, and until
21 the department calculates the recycling rates in ORS 459A.655 (2) for the calendar year 1995.
22 (2) To the extent a rigid plastic container complies with ORS 459A.655 (1)(c) or (2)(c) because
23 the product manufacturer's particular product-associated package or all of the product manufactur-
24 er's rigid plastic containers are being reused under ORS 459A.655 (1)(c) or recycled in the state at
25 the rate specified in ORS 459A.655 (2Xc), the product manufacturer shall keep records that include
26 the information the department may require to determine the product manufacturer's compliance.
27 (3) To the extent a rigid plastic container complies with ORS 459A.655 (1)(a) or (b) or (2)(a) or
28 (b), the package manufacturer shall keep records that include the information the department may
.29 require to determine the package manufacturer's compliance.
3o (4) If subsection (3) of this section applies, the product manufacturer also shall maintain a re-
31 cord of the written certification by the package manufacturer that the rigid plastic containers
32 comply with ORS 459A.655 (1)(a) or (b) or (2Xa) or (b). The certification also shall state that the
33 package manufacturer will maintain the records required in subsection (3) of this section, and upon
34 request of the department, submit to the department records that include the information the. de-
35 pertinent may require to determine compliance. The product manufacturer may rely on the certif-
36 ication as a defense in any 'action or proceeding for violation of or to enforce ORS 459A.650 to
37 459A.665, whether such action or proceeding is brought under ORS 459.992, 459.995 or under any
38 other law.
39 (5) [For any rigid plastic container not described in subsection (3) of this.section, each..product
40 .manufacturer shall keep records that include the information the department may require to determine
41 that the container is exempt from the requirements of ORS 459A.655 for one of the following reasons]
42 Rigid plastic containers are exempt from the requirements of ORS 459A.655 if:
43 (a) The containers contain:
44 (A) Drugs, food, cosmetics, medical devices, medical food or infant formula as defined by the
45 Federal Food, Drug and Cosmetic Act, 21 U.S.C. 301 et seq.;
[31
r SB 361
1 (2) Any civil penalty authorized by subsection (1) of this section shall be imposed in the manner
2 provided by ORS 468.135.
3
t
(5]
OF As;,
A City of Ashland
Off ICE OF THE MAYOR_
20 E. Main Street Ashland, OR 97520
REGO
CATHY GOLDEN
MAYOR
(505)482-521 l
February 8, 1995
Vic Sims, PhD
Associate Professor of Criminology
Department of Criminology
1250 Siskiyou Boulevard
Ashland OR 97520
Dear Dr. Sims:
Thank you for your kind letter commending Chief Gary
Brown's presentation on police administration. I will send a -
copy of your letter to our Council and see that a copy is
placed in Chief Brown's personnel file.
The City of Ashland is fortunate to have such a high calibre .
of personnel working for us. I certainly appreciate hearing i
from people who concur. Thank you again for taking the
time to write.
Regards
Catherine M. Iden
Mayor v j
cc: Council
Chief Brown
SOUTHERN
OREGON
STATE 1J
E,'_',? IT)
I ;l.
COLLEGE
; L�'
VIC SIMS.Ph.D.
Auoclate Professor
Department of Criminology
Ashlar d.Oregon 975205081
TEL(503)552-6507 FAX(503)552-W9
E-MAIL s1ms0sosc2.soscosshe.eau
January/3, 1995
Mayor Cathy Golden
20 East Main
Ashland, Oregon 97520
Honorable Mayor Golden:
e
Chief Gary Brown recently made a presentation to a senior-level course on
police administration here at SOSC. The purpose of this letter is to commend
and applaud his lecture.
I am new to Oregon and its police community and so I did not know exactly
what to expect. SOSC hired me to teach several police-oriented courses
because of my formal training and experience. Ashland and Southwest Oregon
are fortunate to enjoy such progressive but personal leadership in the police
department. Chief Brown was polished, persuasive, informative, and
entertaining. Students' comments to me were, without exception, positive and
complimentary.
I feel indebted to Chief Brown and the City of Ashland. Please do no hesitate
to call on me if I might return the favor in any way.
Respectfully,
is Sims, PhD
Associate Professor of Criminology
DEPARTMENT OF CRIMINOLOGY
1250 Sisklyou Boulevard
AsNand.Oregon 97520.5081
TEL(503)552-6308 FAX(503)552-6439
CITY ATTORNEY
CITY OF ASHLAND
20 EAST MAIN STREET
(503) 482-3211, EXT. 59
MEMORANDUM
February 16, 1995
To: Mayor and City Council
From: Paul Nolte
Subject: Purchase of Hald property off Strawberry Lane for park purposes
THIS CORRESPONDENCE IS CONFIDENTIAL AND EXEMPT FROM DISCLOSURE
UNDER ORS 192.410 TO 192.505.
You have in your packets for the meeting of February 21, 1995, correspondence from
Ken Mickelson, Parks Director, regarding this property. Any discussion involving
approval of the purchase price for this property can be held in executive session
under ORS 192.660(1)(e). In lieu of having an executive session, your approval will be
sought during the regular council session for the prices mentioned in this
memorandum. Neither this memorandum nor the prices set forth below are subject to
public disclosure at this time. Once the agreement is consummated, of course, all
details will become available to the public.
Dr. Hald has agreed to sell his property for the sum of $477,000. The assessed value
of the property is $330,000 and a current appraisal of the property by Evan Archerd,
an MAI appraiser located in Ashland sets the value at $624,000. Dr. Hald agreed to
split the difference between the two values as he can take the difference between the
sale price and the MAI appraisal value as a tax deductible gift to the city.
Ip:parka\hald-cn.mem1
21 February 1995
To: the Mayor and Council and Planning Commission
From: Brent Thompson
Re: Infill and affordability -Ashland lots with less than 5000 square feet
The following is a list of some lots with smaller lot sizes than the parent zoning. The
purpose for furnishing this list is to encourage a visit to these sights to see if there is a
place in our land use planning program for some "sub-standard in size" lot partitions.
The more we add to our buildable inventory of centrally located lots the less we will
need to spread out. Thank you.
364 Hargadine 69 x 70 4830 sq ft
8 Beach 48 x 40 1920 sq ft
11 Beach 63 x 69 4347 sq ft
373 Vista 37 x 61 2257 sq ft
607 Fairview 50 x 78 3900 sq ft.
180 Harrison 40 x 90 3600 sq ft.
787 Blaine 56 x 75 4356 sq ft
801 Blaine 50 x 75 3920 sq ft
24 Dewey 4340 sq ft.
36 Morton 50 x 80 4000 sq ft.
234 First 50 x 75 3750 sq ft
236 First 3450 sq ft
240 First 3450 sq ft
260 First 2300 sq ft
270 First 25 x 92 2300 sq ft
272 First 50 x 50 2500 sq ft
ASHLAND PARKS AND RECREATION COMMISSJON
340 SO.PIONEER STREET ASHLAND,OREGON 97520
PARK COMMISSIONERS: •."•" KENNETH J.MICKELSEN
Dirwor
PATRICIA ADAMS
ALLEN A.ALSING
BOB BENNETT -
TERI COPPEDGE ' TEL.:(503)488-5340
LAURIEMacGRAW Dc ;- FAX:(503)488-5314
RE60
MEMORANDUM
To: Honorable Mayor and City Council Members
From: Ashland Parks and Recreation Commission
Date: February 16, 1995
Subject: Request the formation of a Local Improvement District (LID) for the parking
lot at Oak Knoll Golf Course
The Ashland Parks and Recreation Commission is requesting that the City Council form a
LID to complete the parking lot at the Oak Knoll Golf Facility. The estimated cost for the
parking lot is $39,000 and the debt service will be paid from golf course revenues. Under
the City Municipal Code, if there is only one property owner involved in forming a LID, it
does not require a public hearing. The only property owner involved is the City of
Ashland.
(
I
Encouraging Infill in Ashland
15 February 95
To: Mayor and City Council
From: Brent Thompson
Re: Infill and affordability.
Before we consider rezoning peripheral areas of the city or annexing any more
land, I believe we must develop an infill program. I also believe that as a part of this
that we must take the lead in Oregon of tying Urban Growth Boundary expansion and
annexations to density. It will be discussed all over the state if we do it; I assure you.
(Please see the draft of the Oregon Anti-Sprawl, Infill, and Property Rights
Enhancement Act.)
The following ordinance modifications would encourage infill and thus discourage
sprawl.
1 . Permit partitions (with conditions) of lots that are substandard in size in certain
close in areas.
For example, if zoning designates 7500 square foot lots, permit 7000 square foot
lots with covenants reducing the maximum permitted improvement coverage equal to
the reduction of lot square footage Thus, a 7000 square foot lot would have a
maximum permitted coverage of 3250 square feet. With a 6500 square foot lot the
reduction in coverage would be 1000•square feet, i.e. from 3750 square feet to 2750. 1
also think we should examine the potential for small lots of less than 4000 square feet
with small building envelopes. In doing all this we should require dedications where
feasible for pedestrian access as a condition of the partition. The goal of this is infill
and if the lots are small enough then we'll have some affordable lots too:because little
to js sell for less than big lots.
2. Consider lots of less that 50 feet across if parking can be accommmodated in the
rear through the use of an alley. The area that first comes to mind is Pine St. (There it
would be nice to have a little neighborhood park too.) The point is that our 50 foot
minimum widths might not really serve a useful purpose.
3. Encourage neighborhood meetings in areas such as Quiet Village, Oak Knoll, and
Mountain Ranch to determine if the neighbors want to amend their covenants
conditions and restrictions to allow more property rights. Currently the CC&Rs prohibit
things other neighborhoods don't. Also, do the people of these neighborhoods want
pedestrian pathways in certain instances along utility easements or in other areas.to
provide short cuts?
Property rights can be added in a number of ways. One way would for them to
reduce setbacks except for garages to the distances provided for by the new city
ordinance. This will enable residents to add on in the front instead of the back. But do
the neighbors want to prohibit the future conversion of garages to living space unless
an alternative garage is built. Do the neighborhoods want to allow for accessory
dwellings? Ashland has a credit for on-street parking ordinance making the accessory
dwelling unit approval process easier . What restrictions regarding operating low
impact businesses in homes does the association favor continuing? These things
would be up to the homeowners but maybe the Community Development Dept. could
facilitate.
4. Remove the restriction on the 10 foot distance from driveway aprons before
calculating street frontage for determining credit for on-street parking. (This is on its
way to us from the Planning Commission.)
5. Permit the conversion of small (5 units or less) apartment complexes to
condominiums. Examine current requirements for such conversions and remove
unnecessary restrictions. Yes, I know that providing affordable housing other than by
building 3 bedroom 2 bath detached houses is contrary to the American dream, but
this is better that nothing. Ask me why I am in favor only of easing the conversion of
smaller apartment complexes and not larger.
6. Examine density standards in multi-family zones. Should they be put back to what
they were prior to the affordable housing ordinance of 1990? Should we have density
7. The ballot measure to purchase land for affordable housing defeated by the voters
in spite of ALL the support Ken Hagen and I gave it during our campaigns made me
think about how we could achieve the same thing with no money. The fact is that
we already do have land that could be used for affordable housing. Why
should we prohibit the construction of owner occuppied affordable
housing above our downtown parking lots? In other words why don't we do
that instead of buying more land? We should grow upwards and not outwards
anyway to make all forms of transportation work.
8. .............Your ideas for infill.
Ashland's Anti-Sprawl, Infill, and Property Rights Enhancement
Ordinance
The City of Ashland shall not annex land unless its population density
exceeds 3000 people per square mile, nor shall it expand its urban growth
boundary unless its population density exceeds 3500 people per square
mile.
Each standard shall increase by 250 in the year 2000 and every five
years thereafter until 2020.
ORDINANCE NO.
AN ORDINANCE AMENDING THE ASHLAND MUNICIPAL CODE,
LAND USE ORDINANCE, MODIFYING FRONT YARD SETBACKS IN
THE R-1 DISTRICT AND ENCOURAGING PORCHES.
ANNOTATED TO SHOW DELETIONS AND ADDITIONS. DELETIONS ARE FIROUG H AND
ADDITIONS ARE MW.
THE PEOPLE OF THE CITY OF ASHLAND DO ORDAIN AS FOLLOWS:
SECTION 1, Section 18.20.040.D. of the Ashland Municipal Code, Land Use Ordinance is
replaced in its entirety as follows:
"D. Standard Yard Requirements: Front yards=ihi .` l Qf, Iweety(29)
feetccfutngataes� acos�ctt xb € eellnttet a
tl3tttlEY#it�k2{�tli3t+k�#�b9i¢`�I�tt1-° l�<a� l3txb�}`�y�.S�.�x3°I3il�a oA11of�4�I�d &
line; side yar ds, six (6) feet; the side yard of a corner lot abutting a public
street shall have a ten 00) foot setback; rear yard, ten 00) feet plus ten (19)
feet for each story in excess of one (1) story. In addition, the setbacks must
comply with Chapter 18.70 which provides for Solar Access."
SECTION 2. Section 18.88.070.A. of the Ashland Municipal Code, Land Use Ordinance is
replaced in its entirety as follows:
"A. Front yard setbacks
shall have ft .
feet,
'3:<f:� s)tatl::;.�Sx:>it'ib
a: ^
MF."Sa<w,a,::: 9'••:�e.:T.h':3Yr.':'.n>".,n::i:::gRk`ffi:z'VEf:`'/.ii`:n`%'tl >:Pi:R`aS�.'i::L`:F:SfiSF.Ja:4.:g'G):
F Sllrf,"ttY :und" h..
.� f»:s:f:�'<:au':a'fxxi'i'aa::v.,.»:a::iaix,�:.ar:�''•3za..�'f.>.
The foregoing ordinance was first READ on the day of
1995, and duly PASSED and ADOPTED this day of , 1995.
Barbara Christensen, City Recorder
SIGNED and APPROVED this day of , 1995.
Catherine M. Golden, Mayor
Approved as to form:
Paul Nolte, City Attorney
RESOLUTION NO. 95-
A RESOLUTION OF INTENTION TO PROVIDE FOR IMPROVEMENTS
TO THE OAK KNOLL GOLF COURSE PARKING LOT; AUTHORIZING
AND ORDERING THE LOCAL IMPROVEMENTS; ASSESSING THE
COST AGAINST THE PROPERTY TO BE BENEFITTED AND
CREATING THE OAK KNOLL GOLF COURSE PARKING LOT LOCAL
IMPROVEMENT DISTRICT.
THE CITY OF ASHLAND RESOLVES AS FOLLOWS:
SECTION 1. It is the intention of the Council to make improvements to the Oak Knoll
Golf Course parking lot. Such improvements, will be in accordance with costs
estimated to be $39,000, of which all will be paid by special assessment on the Oak
Knoll Golf Course.
SECTION 2. The local improvement district shall consist solely of the Oak Knoll Goff
Course.
SECTION 3. Since all of the owners of the property to be benefited and assessed
requested such improvement, the council has the authority pursuant to AMC
§ 13.20.020 to initiate and construct the local improvement without publishing or
mailing notice to the owners of the affected property and without holding a public
hearing regarding the proposed local improvement.
SECTION 4. A local improvement district is created and shall consist of all the
property known as the Oak Knoll.Goff Course. The district shall be called the Oak
Knoll Goff Course Parking Lot Local Improvement District.
This resolution was read by title only in accordance with Ashland Municipal Code
§2.04.090 duly PASSED and ADOPTED this day of 1995.
Barbara M. Christensen, City Recorder
SIGNED and APPROVED this day of 1995.
Catherine M. Golden, Mayor
Re"* wed as to form:
(Lid dk�
Paull Nolte, City Attorney
(P:adWaMid1.m)
I