HomeMy WebLinkAbout1995-0404 Council Mtg PACKET m r n : Any citizen attending Council meetings may speak on any item on the agenda, unless it is the
subject of a public hearing which has been closed. If you wish to speak, please fill out the Speaker
Request form located near the entrance to the Council Chambers. The Chair will recognize you and
inform you as to the amount of time allotted to you. The time granted will be dependent to some extent
on the nature of the item under discussion, the number of people who wish to be heard, and the length of
the agenda.
AGENDA FOR THE REGULAR MEETING
ASHLAND CITY COUNCIL
April 4, 1995
Uo�tA.
I. EXECUTIVE SESSION: 0 p.m., Civic Center Conference Room, to deliberate real property
transaction pursuant to O.R.S. 192.660(1)(e).
II. PLEDGE OF ALLEGIANCE: ? /p.m., Civic Center Council C ers
II. ROLL CALL
. s
III. APPROVAL OF MINUTES: Regular meeting of March 21, 1995.
C;,? � r (/9 y/
IV. SPECIAL PRESENTATIONS & AWARDS:
Mayor's proclamation declaring the week of April 2-8 as "Arbor Week in Ashland."
Mayor's proclamation declaring the week of April 9-15 as "Telecommunicators Week in
Ashland."
Presentation of Police Department "Employee of the Year" awards.
V. CONSENT AGENDA:
1. Minutes of Boards, Commissions and Committees
2. Departmental Reports for March, 1995.
3. Authorization for Mayor and Recorder to sign quitclai�mf�or 10' ublic utilit\easement`of
Logan Drive.
VI. PUBLIC HEARINGS: (Testimony limited to 5 minutes per speaker. Must conclude at 9:30 p.m.)
1. Continuation of public hearing on formation of an assessment district for the improvement of
Clinton and Ann Streets and reading by title only of "A Resolution authorizing and ordering
the improvement by constructing 1410 feet of street 22 feet in width, curbs and gutters,
storm drains and sidewalk on Clinton and Ann Streets from Carol Street to Hersey Street in
Ashland, Oregon and authorizing the assessment of the cost of the improvements against
property to be benefited and providing that warrants issued for the costs of the improvement
be general obligations of the City of Ashland."
VII. PUBLIC FORUM: Business from the audience not included on the agenda (limited to 5 minutes per
speaker and 15 minutes total).
VIII. UNFINISHED BUSINESS:
1. Request by Youthworks for use of one-half acre oeCity land at the corner of East Main and
Garfield for Ashland Youth and Family Resources Center.
IX. NEW AND MISCELLANEOUS BUSINESS:
1. Memorandum from the Director of Public Works requesting Council authorization to sign
1996-98 STIP consensus letter on "6 Year Statewide Transportation Improvement Program
Update."
X. ORDINANCES. RESOLUTIONS & CONTRACTS:
1. Second reading by title only of "An Ordinance providing for signmaker liability for sign
violations."
2. Second reading by title only of "An Ordinance repealing section 15.04.096 of the Ashland
Municipal Code to eliminate subdivider reimbursements for street improvements."
3. Second reading by title only of "An Ordinance amending street dedication map of
Comprehensive Plan for Fordyce Street areas."
4. Second reading by title only of "An Ordinance amending the Local Improvements and
Special Assessments chapter of the Municipal Code to clarify petition requirements for
initiation of process to form a district." o5p 04�
5. First reading by title only of "An Ordinance amending Sections 18.76.060, 18.76-97$, and
18.08.390 of the Ashland Municipal Code relating to flag partitions."
XI. OTHER BUSINESS FROM COUNCIL MEMBERS
XII. ADJOURNMENT
m n : Any citizen attending Council meetings may speak on any item on the agenda, unless it is the
subject of a public hearing which has been closed. If you wish to speak, please fill out the Speaker
Request form located near the entrance to the Council Chambers. The Chair will recognize you and
inform you as to the amount of time allotted to you. The time granted will be dependent to some extent
on the nature of the item under discussion, the number of people who wish to be heard, and the length of
the agenda.
"Draft" AGENDA FOR THE REGULAR MEETING
ASHLAND CITY COUNCIL
Xec • 4e5s� 6,v,- 30 April 4, 1995
n��ofi ai r eAQ
I. PLEDGE OF ALLEGIANCE: 7:00 p.m., Civic Center Council Chambers
II. ROLL CALL
III. APPROVAL OF MINT :Regular meeting of March 21, 1995.
IV. SPECIAL PRESENTATIONS & AWARDS
1 Mayor's oroclamation declaring the week of April 2-8 as "Arbor in Ashland."
2. Mayor's proclamation declaring the week of April 9-15 as "Telecommunicators Week in
Ashland.'-
3. Presentation of Police Department "Employee of the Year" awards.
V. CONSENT AGENDA:
1. Minutes of Boards, Commissions and Committees.
2. Departmental Reports for March, 1995.
3O Authorization for Mayor and Recorder to sign quitclaim 10' public utility easement off of
Logan Drive.
VI. IC HEARINGS: (Testimony limited to 5 minutes per speaker. Must conclude at 9:30 p.m.)
69. Continuation of public hearing on formation of an assessment district for the improvement of
g5 Clinton and Ann Streets and reading by title only of "A Resolution authorizing and ordering
the improvement by constructing 1410 feet of street 22 feet in width, curbs and gutters,
storm drains and sidewalk on Clinton and Ann Streets from Carol Street to Hersey Street in
Ashland, Oregon and authorizing the assessment of the cost of the improvements against
property to be benefited and providing that warrants issued for the costs of the improvement
be general obligations of the City of Ashland."
VII. PUBLIC FORUM: Business from the audience not included on the agenda (limited to 5 minutes per
speaker and 15 minutes total).
VIII. UNFINISHED BUSINESS:
1. Request by Youthworks for use of one-half acre of City land at the corner of East Main and
Garfield for Ashland Youth and Family Resources Center.
.. ....... .. ....a.......
....
' ` L
IX. W AND MISCELLANEOUS BUSINESS:
1 Memorandum from the Director of Public Works requesting Council authorization to sign
1996-98 STIP consensus letter on "6 Year Statewide Transportation Improvement Program
Update." 0 YLgt Yl Q,Q
X. DRDINANCES. RESOLUTIONS & CONTRACTS:
, 4 Second reading by title only of "An Ordinance providing for signmaker liability for sign
pC ' violations."
�7�1P SeconTdi2 by title only of "An Ordinance repealing section 15.04.096 of the Ashland
Municipal Code to eliminate subdivider reimbursements for street improvements."
Second reading by title only of "An Ordinance amending street dedication map of
Comprrehe�nsive Plan for Fordyce Street areas."
Second reading by title only of "An Ordinance amending the Local Improvements and
0 Speci Assessments chapter of the Municipal Code to clarify petition requirements for
initi n of process to form a district."
O5 First reading by title only of "An Ordinance amending Sections 18.76.060, 18.76.070, and
18.08.390 of the Ashland Municipal Code relating to flag partitions."
XI. OTHER BUSINESS FROM COUNCIL MEMBERS
XII. ADJOURNMENT
COUNCIL AGENDA
Loco This publication of selected agenda items is published by the City Council for your
information. The complete agenda is'available in the City Administrator's office, City Hall
on the Plaza. The Council meetings are cable-cast live over RVTV's cable access seen on
TCI Cablevision channel 9.
REGULAR MEETING - TUESDAY, April 4, 7:00 p.m., Council Chambers, 1175 E. Main Street.
■ Presentation of Police Department "Employee of the Year" awards.
■ Continuation of public hearing on formation of an assessment district for the improvement of
Clinton and Ann Streets.
■ Request by Youthworks for use of one-half acre of City land at the comer of East Main and
Garfield for Ashland Youth and Family Resources Center.
The City Council invites your attendance and participation on any item on the agenda. We also welcome
any comments or suggestions on any item of interest from citizens which is not on the agenda under the
Public Forum portion of the official agenda.
(Paid advertisement by the Ashland City Council)
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MINUTES FOR THE REGULAR MEETING
ASHLAND CITY COUNCIL
March 21, 1995
MEETING CALLED TO ORDER
Meeting was called to order at 7:00 p.m., in the Civic Center Council Chambers by
Councilor Laws in the absence of Mayor Catherine Golden.
ROLL CALL
Councilors Hagen, Hauck, Winthrop, Thompson, and Laws were present. Councilor Reid and
Mayor Golden were absent.
Councilor Hauck/Hagen m/s to approve Councilor Laws as temporary chairperson in the absence
of Mayor Golden and council chair Councilor Reid. Voice vote all AYES.
Motion passed.
APPROVAL OF MINUTES
The minutes of the Regular meeting of March 7, 1995 were accepted with the following
corrections; page 5 under discussion regarding resolution adopting sewer rates for 1995-96
commitment date to DEQ reported as April 1, should be August 1; page 9 under discussion
regarding proposed street dedication for Fordyce Street, Councilor Thompson requested that it
state "the Planning Commission is receptive to variations and that we do need the transportation
plan so there is an understanding by the neighborhood of what is planned"; page 12 under
second reading for ordinance expanding the season for outdoor burning, Councilor Hauck
requested to include in the minutes the portion of discussion by council regarding consensus for
an Ad Hoc Committee to form after the summer and leading up to the winter months to re-
discuss this ordinance and work out the concerns regarding the open burning and what was
being aimed for regarding fire depression and clean air status.
SPECIAL PRESENTATIONS & AWARDS
1. Presentation of Governor's Occupational Safety Award to the City of Ashland.
Risk Manager, Bob Nelson and City Administrator Brian Almquist received this award on
behalf of the City of Ashland. It was noted that the City of Ashland was the only municipality
to receive the Worker's Safety award.
Special recognition was given to Risk Manager, Bob Nelson who created the safety program in
1975 and Purchasing Agent, Mike Biondi who also serves as the city wide safety coordinator.
Mr. Biondi is responsible for putting the programs into action at the employee level and for
work place safety.
2. Mayor's proclamation declaring the week of March 27-April 2 as "A Taste of Ashland
Week."
On behalf of the Mayor, Councilor Laws read the proclamation declaring "A Taste of
Ashland".
1
CONSENT AGENDA '
1. Minutes of Boards, Commissions and Committees.
2. Departmental Reports for January and February, 1995.
3. Proposed letter to State Legislature regarding SB588 requiring owner consent for
designation of property within a historic preservation district.
Councilors Hauck/Winthrop m/s to approve consent agenda. Voice vote all AYES.
Motion passed.
PUBLIC HEARINGS:(Testimony limited to 5 minutes per speaker.
Must conclude at 9:30 p.m.)
1. Proposed amendment to the Sign Code Chapter 18.96 to require sign contractors to be
liable for compliance with sign code requirements.
Senior Planner, Bill Molnar reported that this amendment proposes language to the sign code
making it clear to any person or persons involved in the installation of a sign, that to do so, they
would need to be sure a sign permit had been obtained. This would put the responsibility back
on the business owner.
Councilor Winthrop questioned the two versions provided to the council regarding this
ordinance. There is a difference in wording between the two versions.
City Attorney, Paul Nolte explained that the original ordinance presented to the Planning
Commission appeared to be too legalistic and was difficult to understand. It as recommended
that this ordinance be adopted, but be written with better clarity.
Comparison of revised version page 1, section 1.D.3, to the original version was made and
preference was made for the original version language "without first having obtained such permit or
approval". Suggestion was made of this ordinance to read "without ensuring that a permit has been
obtained for such sign".
Public Hearing Open:7:20
Public Hearing Closed: 7:20
First reading of an Ordinance with change on page 1, section I.D.3 to read "without ensuring that
a permit has been obtained for such sign" providing for signmaker liability for sign violations was
read by Administrator Almquist.
Councilors Winthrop/Thompson m/s approval of passage to second reading. Roll Call vote Laws
YES,.Winthrop YES, Thompson YES, Hagen YES, Hauck YES. Motion passed.
2. Proposed amendment to the Subdivision Code Sections 18.76.060, 18.76.070 and
18.08.390 relating to flag partitions.
Senior Planner, Bill Molnar reported that this amendment deals mainly with the section
pertaining to flag partitions. Primary part of amendment is to include language which would
allow, when there is a creation of a flag lot that is adjacent or abuts an alley, that the Planning
Commission may allow or require access to flag lot, come from the alley, rather than requiring the
flag pole to be improved or driveway improvements and screening to be done.
2
The reason this was brought to the Planning Commission and Council is because these types of
alleys and requests for partitions are in the older part of town. The way the flag drive partitions
requests are done presently, disturbs the historic street scape and most of the access is from the
rear.
This amendment would provide an opportunity, that if the alley is appropriate to use, this access
then could be allowed for the alley to serve as the primary access to the rear building. This
would trigger certain improvements to be made to the flag pole section of the lot. If the rear
alley is used for access to the flag lot then instead of paving and screening the flag drive, the
property owner would be required to put a 4 foot improved walkway from the street that would
go back to the flag lot instead of paving.
There would also be a requirement that the address would need to posted outside on the street
on a 4 x 4 post, 3 1/2 feet in height and clearly visible for emergency response.
This amendment also would reduce the number of parking spaces required from 4 to 3. Considering
the walkway and street frontage, some guest parking could be provided at curb side. Also there is a
requirement that a usable yard area with a minimum dimension of 20x20 feet be provided. This is a
way of ensuring that when development occurs on the rear part of the flag partition, that a minimum
yard space is provided for.
Included in the amendment is a suggested addition in language that "except that in no case shall
flag lots have a lot area less than 6,000 square feet". Planning asked Council for discussion on
raising this to 6,000 square feet. When ordinance was first drafted there had not been a provision
of excluding or subtracting one of the four parking spaces and also requiring a 20x20 foot private
yard area. Planning suggests that this not be included but left as it currently states, "must meet
the minimum square footage requirement for the zoning district".
Question of flag lots providing for walkway and requirement of 8 feet was made. Mr. Molnar
confirmed that the flag pole width would be 8 feet and the walkway would be 4 feet. The 8 feet
would provide a buffer to each side of the walkway if the property owner wanted to use plantings or
low screening between walkway and adjacent buildings.
Councilor Thompson questioned if there had been any wording in this amendment which would
favor pedestrian access.
Mr. Molnar stated that due to time constraints, planning would request additional time to
provide specific language prior to the fast reading of this ordinance which would address
pedestrian access.
Public Hearing Open: 7:35
Barbara Scarum; 478 Siskiyou Blvd; Questioned if the concern about the alley access is
something that is decided now or is it optional. Can the property owner decide where the
entrance would be? It was explained that this proposed amendment makes it optional for the
Planning Commission when they approve the partitioning, to make the decision.
Public Hearing Closed: 7:37
City Attorney, Paul Nolte clarified with Councilor Thompson regarding if what he was requesting
was a public right-a-way usage rather than a walkway that would give access to homeowners of
the various streets.
3
Councilor Thompson clarified that it was both. It would be a threshold in a partition where it
could be required that an alley go all the way from street to street. .He felt there should be a
transportation element considered in these partitions where there are very long blocks.
Considering the homeowner in a small partition would not be public access, but would provide
the homeowner with the option of going out to either street.
Mr. Nolte stated that there is a big difference between the legal consideration of a private
walkway and a public walkway.
Question by council to Mr. Molnar and Mr. Nolte on if council wait on first reading and have
Planning come back with the proposed additions, or go ahead with first reading and deal with new
language before second reading. Mr. Nolte felt that because the amendment is lengthy and quite
involved, council had not been given adequate time for reading and consideration. He recommended
that first reading should wait and be proposed with additions at another council meeting.
Council discussed the advantage of making an alley access to both streets.
The idea in discussion by council was that because flag lots are boxed in, and to mitigate the closed
in feeling, was to offer another pedestrian way out. This would give the Planning Commission the
authority in requiring two pedestrian accesses to a flag lot.
Mr. Molnar was questioned regarding the 6,000 square foot requirement. He stated that the Planning
department recommends not including this requirement because of the reduction in the spaces, private
yard requirement and a requirement that the property owner needs to place a building envelope on
the flag partition which establishes the set-backs.
Council recommended that this language be deleted.
PUBLIC FORUM: Business from the audience not included on the agenda (limited to 5
minutes per speaker and 15 minutes total).
None
NEW AND MISCELLANEOUS BUSINESS:
1. Request by Councillor Thompson for Council support of letter to Vice President Gore
regarding establishment of a National Optimum Population Commission.
Councilor Thompson provided resolution for City Council to endorse a proposal to form a National
Optimum Population Commission.
Resolution read by Administrator Brian Almquist.
Councilor Thompson/Hauck m/s to approve resolution to both Congress and to the Executive
Branch of the Country, forming National Optimum Population Commission. Roll Call vote
Laws YES, Winthrop YES, Thompson YES, Hagen YES, Hauck YES. Motion passed.
4
2. Report from Public Works Director regarding proposed policy for sidewalk local
improvement districts.
Public Works Director Steve Hall offered options regarding proposed policy for the sidewalk
local improvement district. He stated that council laws indicate within the budget there is set
aside $30,000 as a match for the local improvement districts to meet city council goal for
sidewalks. He proposed the following suggestions; 1) Questions who should bear the cost for
funding utility and mailbox relocations.; 2) Should the existing sidewalk plan from TPAC/TSC
have a priority rating over "other" neighborhood sidewalk requests.; 3) What amount should the
City provide as matching grants.; 4) Policy on "in favor" for Council consideration of LID's.;
5) Does the proposal include only residential properties. Should school or businesses be
included.; 6) How will the matching grants be publicized.; Tj Should matching grants be based on
first come, first serve, if the criteria is met, for example, if more than 50% of the property LID
sign in favor.
Recommendation that council form a committee to work with Steve Hall for specific proposals was
made. Councilors Hagen, Hauck and Mayor Golden were selected to participate in forming these
proposals.
Councilor Hagen requested an addition to the list of streets proposed for sidewalk LID.
Requests from residences on Van Ness street from Oak street to Helman street, requested at
least a sidewalk on one side.
3. Proposal from Brown and Caldwell for pilot soil testing program.
Public Works Director Steve Hall reported on the proposal from our consultants on the facility
plan of preliminary testing of the soil filtration system, based on the phosphorus
standard set by the Department of Environmental Quality, as requested by Councilor Laws.
Study was done by Woodward-Clyde consultants on the wetlands. A portion of the study was
looking at soil filtration systems and a combination of wetlands as to how they could meet the
instreams standards on a year round basis, particularly the critical phosphorus issue. Dr.
Gearhart from Hydro Resources, Inc. was used as the subcontract.
Bench testing of soils from the Hamby Springs site was used for the study. In the report there
was difference of opinion between Woodward-Clyde and Hydro Resources Inc., particularly
az ing the liability in the system and how long it could be run without having to be rebuilt and
replaced. There were two versions, one favorable and one less favorable from the Gearhart and
Davis versions.
Woodward-Clyde proposal is to look at a 3 phase program for testing, cost estimate is $42,500.
1st phase would mean taking samples from different sites in the Ashland area and laboratory
tests done on different types of clay soils, the prime ingredient that makes the soil filtration
system work effectively.
The tests would include; 1) Bench scale studies; if bench tests proved to be positive and looks as
if it would work, then to continue into Phase 2, which is not included in this proposal because it
is not known what phase 2 would entail. It is suggested that Phase 2 would be to build a small
scale pilot unit, 5,000 gallon capacity, and use existing sludge drawing pit at the wastewater as a
place to build a pilot study for Phase 2.
5
If Phase 2 is successful, the final stage would be to take it to an acre test site, which would be a
model prototype of 6 acres required under Dr. Gearhart's study.
It is noted that Public Works staff has no recommendation on the proposal.
Observation was made by council that we might not have a choice given the schedule and that we
haven't acted on pilot testing in the past years. If contracting with Brown-Caldwell went ahead, it
may give them a further "in" to do the ultimate engineering for whatever systems is developed.
Council felt it should be kept in competitive bidding. Councilor Winthrop proposed at this point to
scrap this approach.
Request for further clarification from Director Hall as to why the bench test done by Hyro was not
adequate or in what respect this would provide better information.
Director Hall reported that within the report that Dr. Gearhart had provided he stated that this
was for one site, and once that it was decided to continue, it should go into a more detailed
study.
Discussion by council questioned the benefit of spending $42,500, and whether this study would
provide more than what had been done in the past.
Director Hall stated that this proposal is to test more sites and see what soils are available. It is
a look at a series of sites and provides testing of those soils.
It was suggested by council that since an option had not been chosen, and if soil filtration is not
considered, that $42,500 is a lot of money to spend. Director Hall was questioned as to whether
council could wait until August 1st to make a decision. If this alternative is chosen, then step one
would be to find out if this alternative will work and if this alternative does not work, have a back
up alternative. This would be put into plan of October 1st which would be submitted to DEQ.
Director Hall felt that this suggestion would work for DEQ, as they have indicated a willingness to
work with Ashland if an experimental site or type of treatment of our wastewater was looked at.
Councilor Laws is willing to withdraw his suggestion that this testing be done immediately. Instead
the council decide on a possibility of what alternative will work and have a backup plan for whatever
option is chosen.
Councilor Hagen had concern with selection of land that ' -u for they, ary benefits
associated with wetlands, depending on the locatio a benefits may not be fully r Also
he voiced concern with the consultant use. He ke to Dr. Gearhart regarding the pro sed
study and was assured that this would not wor He indicated that what had been missed as the
length between wetlands and soil filtration. lo run the effulant through soil basically clo the
system and doesn't pick up the phosphorus %al ay it ho Id, the 1i soil system
shortened substantially. The idea of th e wes is
1 . Hagen had conce rn with the pro volved in this
testing process, he would urge that if this pilot w to hap rown-Caldwell should request
Dr. Gearhart as a consultant.
Councilor Laws stated that there was two alternatives in this report, and one would have wetlands in
front of the soil filtration. The report also indicated that the debate was not over wetlands but over
whether or not we would be able to prevent phosphates from coming to the treatment plant to begin
with.
6
• Councilor Hagen proposed a ban on garbage disposals and any unnecessary loading of the system
that we are currently involved in.
Comments on past discussion of forming a committee consisting of council and others in coming up
with recommendations was made by Councilor Winthrop. He believes this was a valuable idea and
still is because of the complexities and quality of this issue. He felt that the time spent with Water
Resources and other agencies in exploring options, seem to have dropped out of the picture and that
by trying to keep all the elements together is why it has become such a difficult process.
Public Discussion:
Gary Schroeder;681 Liberty Street; Ashland Wetland Coalition; he voiced concern that time had
not been allowed to view the proposed study. If pilot program fails, he does not believe it should
deter continued studies. Recommends that if council decides to hold off on proposed study they
should get more firms involved. Believes there may be grant money available. Feels Medford
option continues to block the opportunity to make a decision. Made observation that we may be
heading toward conflicts amongst ourselves and that a solid committee is needed to help make
decisions.
Plato Doundoulakis;132 Church St; He feels that if council should proceed the way proposed,
further bids should be put out and made open for all. Stated that it needs to be defined as to
what exactly the needs are.
Ron Roth;6950 Old Hwy 99 S; Commented on the process and the need of open citizen
involvement in the process with council and staff.
Discussion by council regarding consensus was raised and concern that if the study were done
wrong, by not using the right testing protocol, $42,500 was not worth spending. That to get
consensus with consultants on key issues or a committee would not happen because of the
complexities and uncertainties in this matter.
Councilor Hauck stated that when the time comes to send a proposal to DEQ, we should state our
intentions regarding testing, and in the end could reach a solution that will satisfy DEQ's
standards. Based on the discussion of council, Councilor Hauck felt it made more sense to combine
various soil testing with small scale testing.
Considering the three options, Councilor Laws suggested that council make a decision as to
what direction to take, to eliminate or not to eliminate alternatives. Council needs to know which
direction is to be taken, so decisions can be made. Does not believe council will have any further
knowledge on August 1st than what they have right now.
Discussion on proposal to DEQ would state that the city will do various setups based on how these
tests were done. Council would propose to DEQ the direction to be taken, with contingencies, if
initial proposal were to fail.
Request of staff to do memo regarding garbage disposal and reminder on laundry detergents was
made. Director Hall stated that a reminder will be included in the Newsletter the
department is putting out in the near future.
Council asked what could be done prior to August 1 in obtaining grants. Director Hall requested
clearer direction from council before grant application could be done.
7
Council directed staff to look for grant monies for possible pilot studies. .
Councilor Winthrop commented on the NEDC letter submitted by Karl Anuta which gives their
recommendation in not supporting modification of regulation imposed by DEQ, but instead
instructs the City of Ashland to take the most expensive option to meet these regulations.
4. Memorandum from Community Development Director regarding costs of space needs
alternatives.
Discussion by Council in recommending that an offer be made to purchase the Hillah Temple to
satisfy the space needs issue. Some suggestions as to what offer should be presented to Hillah
Temple were based on the tax assessed value and appraisal of building.
Concern about the costs involved and speculation on the cutting back of city government services was
made. It was discussed that the purchase of the Hillah Temple should be pursued now, because
keeping the $800,000 which is in the budget now for capital improvement, may not be available in
the future.
Council requested staff to obtain appraisal on the Hillah Temple in determining a starting point for
an offer. Administrator Brian Almquist stated that the cost of the appraisal would be about
$2,500.00 based on the cost of appraisals done for purchasing of open space property.
Rick Vezie;446 Walker; Reminded council that Barbara Allen offered her services to negotiate
with the Hillah Temple. He suggested that council consider using her services, which may be less
expensive than hiring an appraiser. He understood that the city sold the land to Hillah Temple years
ago for $1, and wondered if they may be willing to sell it back to the city for the same price.
He commented on the difference between the Ad Hoc committee report and the report submitted by
the Planning Director to the council. He felt that the report from the Planning Director talked about
options but in the Ad Hod report it does not have options. The Ad Hoc report was very clear and
specific in path to solving the cities space needs problems. He felt the Planning Director report has
only options and no direction.
Councilor Winthrop responded that he felt the council had an obligation to put the initiative that
the Ad Hoc committee brought forward back to the voters if council does not follow substantially
what was proposed. He has not committed himself to doing what the Ad Hoc committee
recommended, but thought of the committee only as one piece of advice.
Mr. Vizie feels that the council has two options; 1) Adopt Ad Hoc committee report or 2) Put
the initiative on ballot. He questioned City Attorney Paul Nolte as to whether there is more
exposure to litigation under title two of the ADA by being in the Wong building, and why was
this done. It was confirmed that there is more exposure, and staff was placed there because it was
felt to be the best solution for short term.
Ron Roth;6950 Old 99 S; he feels the council should proceed with the Hillah Temple
negotiations.
Councilor Winthrop/Hauck m/s requesting the City Administrator to.obtain an appraisal on the
Hillah Temple property and to negotiate through an agent to determine if the Hillah Temple
organization is willing to consider selling the property and what their asking price would be.
Roll Call vote Laws Yes, Winthrop YES, Thompson YES, Hagen YES, Hauck YES. Motion
passed.
8
DISCUSSION:
Councilor Laws feels that city staff should not be involved in the direct negotiation with the
Hillah Temple.
ORDINANCES. RESOLUTIONS & CONTRACTS:
1. Second reading of "An Ordinance amending the Ashland Municipal Code, Land Use
Ordinance, modifying front yard setbacks in the R-1 District and encouraging porches."
City Attorney Paul Nolte recommended on the amendment that because of the easements
required for public utilities, the ordinance should be amended to a minimum setback of 8 feet or the
width of any existing public utility easement, whichever is greater, from the front property line.
Councilor Thompson/Hauck m/s to approve recommendation to amend minimum setback of 8
feet or the required for utility easement, whichever is greater. Roll Call vote Laws YES,
Winthrop YES, Thompson YES, Hagen YES, Hauck YES. Motion passed.
Councilors Hauck/Winthrop m/s to approve adoption of second reading amending the Ashland
Municipal Code, Land Use Ordinance, modifying front yard setbacks in the R-1 District and
encouraging porches. Roll Call vote Laws YES, Winthrop YES, Thompson YES, Hagen YES,
Hauck YES. Motion passed.
2. First reading of "An Ordinance amending the Ashland Municipal Code regarding the
Local Improvement District procedures."
City Attorney Paul Nolte reported to the council that this amendment will help clarify the
manner if which local improvement districts may be initiated by petition.. This amendment
ensures that those that will be assessed 50% or more of the assessment have the ability to initiate
the process.
Councilors Hauck/Winthrop m/s approve first reading of amendment and move to second
reading regarding the Local Improvement District procedures. Roll Call vote Laws YES,
Winthrop YES, Thompson YES, Hagen YES, Hauck YES. Motion passed.
City Administrator Brian Almquist made the first reading of this ordinance.
3. - First reading of "An Ordinance amending the Ashland Municipal Code regarding cost
reimbursements for developers."
Public Works Director Steve Hall reported that because of State law dealing with Systems
Development Charges (SDC's), reimbursement for water and sewer construction was repealed.
Staff was not aware of this particular section of the Ashland Municipal Code.
Councilors Hauck/Winthrop m/s to approve first reading and move to second reading regarding
adoption of ordinance repealing the cost reimbursements for developers. Roll call vote Laws
YES, Winthrop YES, Thompson YES, Hagen YES, Hauck YES. Motion passed.
City Administrator Brian Almquist made the first reading of this ordinance.
9
4. First reading of "An Ordinance amending street dedication map of Comprehensive Plan
for Fordyce Street areas."
City Administrator Brian Almquist made the first reading of this ordinance.
Councilors Thompson/Hagen m/s to approve first reading and move to second reading
regarding ordinance amending street dedication map of Comprehensive Plan for Fordyce Street
areas. Roll Call vote Laws YES, Winthrop YES, Thompson YES, Hagen YES, Hauck YES.
Motion passed.
5. Resolution dedicating property for park purposes pursuant to Article %I%, Section 3, of
the City Charter (Christian P. and Jacque Jean Hald property off Strawberry Lane).
Councilors Hauck/Winthrop m/s to approve adoption of resolution. Roll Call vote Laws YES,
Winthrop YES, Thompson YES, Hagen YES, Hauck YES. Motion passed.
OTHER BUSINESS FROM COUNCIL MEMBERS
1) Councilor Winthrop commented on the possibility of obtaining a traffic light at Maple street
according to information published in the Tidings that evening. He voiced his appreciation to
the effort by individuals in lobbying for this signal.
2) Councilor Winthrop presented a proposal for the council to endorse a resolution opposing
congresses intention to cut funding for the Oregon Youth Conservation Corp.
Councilor Winthrop/Thompson m/s approval to put proposal of resolution on the agenda for
approval. Roll Call vote Hauck YES, Hagen YES, Thompson YES, Winthrop YES, Laws
NO. Motion passed 41.
DISCUSSION:
Councilor Laws felt that this country is in enormous deficit at this time and the United States
budget has to be cut by significant amounts of money and if every person associated with a
project objects then the budget will never be cut and deficit will never be reduced. Opposes
resolution and philosophy behind it.
Councilor Winthrop agrees that the deficit does not cut, but debates about what programs
should be targeted.
Councilor Hauck felt that it wasn't about deficit cutting but about priorities and what you
think government should do.
Councilor Winthrop read resolution for council to endorse opposition of congresses intention
to cut funding for the Oregon Youth Conservation Corp.
10
I
. . „ 3) Councilor Laws reported on a letter received from Manor Motel that indicated the Highway
Department is considering post-poning the construction until the end of the summer. In view
of the light it may be desirable to post-pone construction based on the re-design to include the
traffic light. Suggests that Public Works may want to put this on as an agenda item for
discussion.
City Administrator Brian Almquist voiced concern in delay because of the cost factors.
Councilor Hagen commented that the concern in negotiating for the light was that if ODOT
was asked to go back and re-engineer, the City of Ashland would then go back to the end of
the list.
ADJOURNMENT
Meeting was adjourned at 9:58 p.m.
Barbara Christensen, Recorder Catherine M. Golden, Mayor
11
,
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8 ' t 1, th a'�/hU t r a<��hn.m•\• I ��n 41 A;_
PROCLAMATION
PROCLAMATION x((11►
WHEREAS, the professional public safety telecommunicator is that vital link 1`Jne>
between the citizen or victim and the public safety provider who may ?-r
apprehend a criminal, save their worldly possessions from fire, save
their life or the life of loved one; and ;MN
4 fir'• WHEREAS, professional telecommunicators work to improve the emergency
rnr:= response capabilities of these communications systems through their
rr leadership and participation in training programs and other activities;
and 'i''....
WHEREAS, the Associated Public Safety Communications Officers, Inc., an
organization of nearly 10,000 people from the United States and
Canada, has set aside the second week in April to recognize
telecommunicators and their crucial role in the p an
rotection of life d 3
- a.`l
"(a property. •ru �,
ilJil` NOW, THEREFORE, I, Catherine M. Golden, Mayor of the City of Ashland, do
•';-sa7; hereby proclaim April 9-15, 1995 as:
II
TELECOMMUNICATORS WEEK IN ASHLAND V
Zil to honor our City's telecommunicators and the vital contributions they make to the
i I?
safety and well-being of our citizens.
iu.. r
>v. .. Dated this 4th day of April, 1995. �,
s<rntl.
Barbara Christensen, City Recorder Catherine M. Golden, Mayor
I 1'r I
A
` ' >>� \'?\\��/('�'1�� I;tv4 �� �\�/�/ _`Mn y 1 n \�4 � r� � \ ft r_ 1 t\ � ( . ! '/•
ynL 11.E--., �f•n ink. '�' C n - , \ .�a,/i
I #\i./� t �;- 1pF : �:'..tit ��t m n .,,. ✓o i ~ J u n�4 ✓'i
§Ai 0Ai r
FIJI!—
PROCLAMATION
RM
WHEREAS, in 1872 J. Sterling Morton proposed to the Nebraska Board of
Agriculture that a special day be set aside for the planting of trees and
this holiday, called Arbor Day, was first observed with the planting of
more than a million trees in Nebraska; and _3Z
WHEREAS, Arbor Day is now observed throughout the nation and the world; and
Mj
WHEREAS, trees can reduce the erosion of our precious topsoil by wind and water,
... cut heating and cooling costs, moderate the temperature, clean the air,
produce oxygen, and provide a habitat for wildlife; and
WHEREAS, trees are a renewable resource giving us paper, wood for our homes,
q ...
fuel for our fires, and countless other wood products; and trees in our
city increase property valud"•enhance the economic vitality of business
areas, and beautify our community; and
WHEREAS, trees are a source of joy and spiritual renewal; and
WHEREAS, Ashland has been recognized as a Tree City USA by the National
Arbor Day Foundation and desires to continue its tree-planting ways.
U�l
NOW, THEREFORE, 1, Catherine Golden, the Mayor of the City of Ashland, do
tip hereby proclaim the week of April 2 - 8, 1995 as _" WIN
lliolmi.
ARBOR WEEK IN ASHLAND
and urge all citizens to support efforts to care for our trees and woodlands and to
support our City's community forestry program. I further urge all citizens to plant
trees to gladden the hearts and promote the well-being of present and future
M
generations.
AAMP
AMPAMP
AMP
Dated this 4th day of April, 1995.
Barbara Christensen, Recorder Catherine M. Golde n, Mayor
JI
r� AGENDA
ASHLAND AIRPORT COMMISSION
Noon, Wednesday, MARCH 1st, 1995
AT THE COUNCIL CHAMBERS
1175 East Main Street
MEMBERS PRESENT: Linda Katzen, Chairman; Gerald Insley; John Yeamans;
t.° Paul Mace; Merle Mills; and Alan DeBoer; City Council
Liaison, Mayor Cathy Golden. Staff present: Steve Hall;
Pam Barlow; and Caralyn Dusenberry.
I. CALL TO ORDER: 12:00 Noon, COUNCIL CHAMBERS
Chairman Katzen called the meeting to order at 12 noon.
II. APPROVAL OF MINUTES: Wednesday, February 1st, 1995
Discussion was held on "land leases" in the minutes. Hall agreed to review annual
Oregon Aeronautics lease fees.
Katzen requested to change in Chuck's statement from "did not know Ashland had
an Airport" to "trying to broadcast the Airport Appreciation Day."
DeBoer, Old Business item "D" is not "B". Insley moved approval of the minutes as
corrected. DeBoer seconded motion. Motion approved.
III. OLD BUSINESS
A. Hangar Lotten,LStatus Report on Sprinkler System
DeBoer stated that to place a sprinkler system in a hangar would cost
$4,000 to $6,000. The City has a water line that goes out to the Airport but
there is not adequate flow to serve the sprinkler systems. DeBoer stated
the Commission could open the site for bid, and if no bids were received
the sprinkler system requirement could be reconsidered.A recommendation
for improving water flows to meet fire code requirements would need to be
developed if the City has to place a moratorium on hangar construction.
If water service is added to the hangars they will also need sewer
connections. Discussion was held on hangars being built (with sprinkler
systems) and being of a less risk than other hangars such as the
maintenance hangar. Moratorium is a very realistic possibility. Discussion
was held on the fire code appeal.process. Hall stated the Fire Marshall is
the interpreter of the code. The Airport does not meet the current code
according to the Fire Marshall. Hall also stated the City may be looking at
a Local Improvement District (LID) to supply water and sewer for the
Airport. City Council sets policy and priorities. Hall agrees if there is no
response from the request for bids that the sprinkler issue could be taken
to Council. Discussion was held on total hangar price and whether there
PAGE 1-(aavp�uw ma 9s.M n)
would be proposals received. Mace stated the most sensible action .
economically is to get adequate water and hydrants, and not require$6,000
of sprinklers in each hangar. Katzen requested the Fire Chief attend the
April Airport Commission meeting. After discussion Insley moved that all
action be deferred until the sprinkler system issue is settled. Mace
seconded motion. Motion approved. Hall stated he would place a memo
in the City Council packets for their next meeting to be held the following
Tuesday.
B. Hangar Parking
DeBoer stated hangar parking is a moot issue until the sprinkler issue is
resolved. Insley stated there are people parking around Sandlers and it is
a difficult to get an airplane around the cars. Lyle recommended a notice
be placed in the next hangar billing. Skinner stated he would place notices
in the billings. Insley will prepare the statement for the notice.
C. Soda Mountain Letter
Yeamans stated he has mixed feelings about this project. The ultimate
decision will be with the Congress. The perception he gets is that the
proposal is not going to pass. He would like to retract the proposal to send
a letter. Council's the decision maker for this issue. Insley stated
Representative Cooley's office called him after being contacted by Medford
Airport Manager Bern Case, and they were asked for information on the
Commission's concerns. Insley reiterated Ashland's airspace concerns to
them. Yeamans stated he does not see any value sending a letter. This
being a Federal issue, other groups, AOPA, Oregon Aeronautics, F.A.A.,
etc. will address the air corridor concerns. Letting the issue work itself out
through these channels will avoid creating any adverse publicity for the
Ashland Airport. The air corridor needs to be removed from the wilderness
area. There is no opposition to the designated wilderness area, only the air
space.
D. Review of Safety Reports
Skinner stated that a copy of the report was in the packet. Weeds are
growing rapidly. Spraymasters submitted a bid in the amount of $950 to
spray both sides of runway, three feet from the median, all the apron areas
and taxiways. He will give bid to Hall. Hangar doors need to be repaired,
the fiberglass is getting worse. DeBoer stated the company that placed
Alsing's hangar doors may be a good company to contact to repair the
maintenance hangar door. Hall will contact contractor. Skinner stated
several meetings have been held in the facilities. Tonight and tomorrow a
waxing party for State ski races will be held in the maintenance hangar
(good P.R.).
Yeamans stated the weeds occur every year and he asked if this item was
in the annual budget. Hall stated part is in the budget but some is
contracted through the Parks Department. DeBoer stated this needs to be
a priority and needs to be done. Skinner stated that letting weeds grow
severely erodes the asphalt.
PAGE Z—(c:wp�u amaAS.Mm)
Insley stated he mentioned to Skinner that there is a problem with the noise
abatement signs. The signs need to be re-painted, and elevation signs
need to be placed on both ends of the runway.
IV. NEW BUSINESS
John and Feather King Minor Land Partition:
John fling stated that they are moving through the planning process with
a land partition. There will be no building involved. Discussion was held on
divisions of the land, present and future. Discussion was held on building
businesses that are permitted under the current zoning. Discussion was
held on property being visible from the airport. Discussion was held on
- ' requiring a fence on side of property facing airport. Barlow stated a
perimeter path would be abutting this property. Golden stated King is
coming to the Airport Commission as a courtesy and that in the planning
process the items being discussed will be handled at the planning level.
The planning process has its requirements and they will be addressed as
he develops. Mace. moved the approval with the usual Hold Harmless
Agreement established. DeBoer seconded motion. Motion approved.
Aurora Airport Flyer:
An airport noise abatement flyer prepared by Aurora, Oregon, was
distributed to Commission members and it was requested that they
consider developing a similar flyer for the Ashland Airport. Following
discussion Katzen appointed Insley, Smith, Skinner and Charles Schafer to
work on preparing one for the Ashland Airport, and have it available at the
April meeting for consideration by the Commission.
A. Report from the Ashland Airport Association
(Newly elected President Clark Hamilton, V.P. John Yeamans)
Yeamans stated the association met the previous week. Katzen stated they
are working on the Airport Appreciation Day. They are in the process of
obtaining helicopters (for rides), and a request has been made to the
Soroptomist organization to have the food available. There are more people
needed to help. Skydivers and booths will also be present. Their next
meeting will be held March 5th at 2:00 p.m. at the F.B.O. Two or three
people cannot do all of the work for this event.
B. Weed Spraying Season
Addressed on under item III. B.
C. James M. Ragland Volunteer Award
Katzen stated the request from the Mayor in reference to the James M.
Ragland Volunteer Award. The application form was placed in the packet.
PAGE 3—(c:.up\nia�vur95.mN)
D. KSYS Membership: Get the Weather Program Back ,
Katzen stated it may be possible to get the weather program back on the i
air if pilots would become members of KSYS. The cost is $35 per year.
Pilots should specify that their contributions are for the weather program.
E. Other
V. AIRPORT MANAGER REPORT/FBO REPORT
A. Status of AirDOrt
Skinner stated with the good weather there is more transient activity and
more fuel sales. They are keeping busy in the maintenance facilities.
B. Financial Report
Copy was in packet. January shows 1200 gallon in sales, low but average
for this time of year.. This has been doubled in February. Golden stated
she is amazed the length pilots will go to save a penny on fuel. Discussion
was held on the cost of fuel. Skinner stated he has tried to stay competitive
with the market. The price of fuel is relative to where you are located. The
charge is based on cost. Because he pays for his fuel being transported
from Portland his shipping costs more than for airports closer to fuel
wholesalers. His fuel prices have been raised once in two years. The only
time he has raised his fuel prices was when the State or Federal taxes were
increased.
VI. INFORMATIONAL ITEMS:
Yeamans stated that Clark Hamilton, president of the Airport Association
needs to be placed on the Airport Commission mailing list to receive
meeting packets.
Discussion was held on status of Commission positions. Mayor Golden
stated she appoints Commission members in March. If they want to be
reappointed they need to contact her. If they no longer want to serve they
also need to let her know as soon as possible.
Hall will not be in attendance at the next meeting because he will be out of
town.
VII. ADJOURN
There being no further business Katzen adjourned the meeting at 1:05 p.m.
Respectfully�submitted, ^
Caral Dusenberry
Administrative Secretary
Public Works & Engineering Division
PAGE 4—(c:.;rp\min�\mwg5.rm,)
ASHLAND TRAFFIC SAFETY
COMMISSION
Wednesday, March 16, 1995
Regular Meeting
MEMBERS PRESENT: Lindsay Heard; and Susan Beardsley-Einhom. Staff present: Pam
Barlow, and Caralyn Dusenberry.
I. CALL TO ORDER: 7:00 p.m. COUNCIL CHAMBERS:
There was NO QUORUM therefor the meeting was not called to order.
II. APPROVAL OF MINUTES: Thursday, January 26, 1995
III. ITEMS FOR DISCUSSION:
1. Public Forum:
2. Move RR Crossing on Heiman at Van Ness:
3. Handicap Access 1990 List of Concerns: Discuss Status, Actions:
4. A Street: Status Report:
5. ODOT Maple Street Public Meeting_
March 23 5:00 p.m. to 8:00 p.m.. Community Center
6. Subcommittees: Siskiyou/East Main & Sidewalk Planning
7. Other:
VI. Informational Items:
VII. ADJOURN:
Respectfully submitted by,
Caralyn Dusenberry
Administrative Secretary
Public Works Administration
PAGE
''r y
FOREST COMMISSION f d, r�'
Wednesday, March 8, 1995
Members Present: Bill Robertson, chairman; Lenny 4
Neimark; Don Ferguson; Teri
Coppedge. Staff present: Pam Barlow
_ and Caralyn Dusenberry r A �
L Call to Order:
There was NO QUORUM therefor the meeting was not called to order.
H. Minutes of Meeting: February 8, 1995
M. Items for Discussion:
A. Neighborhood Forest Management Meetings/Public Information Program:
--Report on 2/28 Meeting;.
--Planning for 3/15 Meeting:
B. Update on Burning Permit Modifications:
C. Budget Status Report:
D. Interface Contracting Efforts:
E. Subcommittees:
F. Other:
IV. Review/Set Commission Calendar:
V. Other Business:
VII. Adjourn:
Respectfully submitted,
Caralyn Dusenberry
Administrative Secretary
Public Works & Engineering
PAGE 1—(c:fawvninm \much95.Min)
BICYCLE COMMISSION
March 21, 1995 -
MEETING MINUTES
COMMISSIONERS PRESENT: Rees Jones; Sarada; and Keough Noyes. Staff present:
Pam Barlow and Caralyn Dusenberry. Ken Hagen, City
Council.
I. CALL TO ORDER:
There was NO QUORUM therefor the meeting was not called to order.
H. APPROVAL OF MINUTES: December 20, 1994 & January 11, & February 21.
M. ITEMS FOR DISCUSSION:
A. Earth Day/Bikes on Bus Program/Bike to Work:
B. Facility Development Update:
Railroad Bikepath
ODOT Funding Cutback Impact on Siskiyou Blvd Planning
C. Van Ness Street: Progress Report:
D. Move 'Bicycles Prohibited on Sidewalk Sign" at Laurel & North Main:
E. ' STIP Update:
F. Bicycle Master Plan: Jones & Hagen:
G. Other:
PAGE 1-<<:baeVni m Wlb9s.Min>
IV. COMMENTS: Commission or Spectators
V. INFORMATIONAL ITEMS:
VI.' ADJOURNMENT:
Respectfully submitted by,
Caralyn Dusenberry
Administrative Secretary
PAGE 2-(ebte\minu %feb95.Min)
CITY OF ASHLAND
.PARKS AND RECREATION COMMISSION
REGULAR MEETING
MINUTES
February 28, 1995 Chair Alsing called the meeting to order at 7:30 p.m. at the
department office, 340 S. Pioneer Street.
ATTENDANCE:
Present Pat Adams, Al Alsing, Bob Bennett, Teri Coppedge, Laurie
MacGraw, Ken Mickelsen.
Absent None
I. ADDITIONS OR DELETIONS TO THE AGENDA
Commissioner Adams added a discussion of the use of City land at the corner of G Main
and Garfield Streets which is currently being used as part of Garfield Park.
II. APPROVAL OF MINUTES
A. Regular Meeting - January 31, 1995
Commissioner Adams made a motion to approve the minutes of the January 31, 1995
Regular Meeting as submitted. Commissioner Coppedge seconded.
The vote was: 5 yes - 0 no
III. BILLS AND FINANCES
A. Approval of previous month's disbursements
Commissioner Adams made a motion to approve the disbursements of the previous
month as indicated by Payables checks #10242 - 10358 in the amount of $83,669.60
and Payroll checks #7852 - 7920 in the amount of$41,228.83. Commissioner
MacGraw seconded.
The vote was: 5 yes - 0 no
IV. AUDIENCE PARTICIPATION ON THE AGENDA None
V. AUDIENCE PARTICIPATION NOT ON THE AGENDA None
Regular Meeting - February 28, 1995 Page 2
Ashland Parks and Recreation Commission
V1. OLD BUSINESS
A. Review of golf course operations
Prior to reviewing February's operation, Chair Alsing recommended that the
Commission set a Study Session to gather input from golfers and the Resource Group
about ideas regarding both the restaurant and the course. Director Mickelsen
indicated reviewing the fee structure for the course would be an appropriate topic for
discussion also. The meeting was set for March 15, 1995 at 6:00 p.m.
A general discussion ensued among Commissioners and interested audience members
about various rumors which had been floating around the golf course concerning the
Commission's intentions for the future of the restaurant. Although the Commission
has made no firm decisions concerning the future operation of the restaurant/bar,
other than that it would seek a lease agreement with a restaurateur, inaccurate
information was being discussed as if firm decisions had been made concerning the
structure of the operation. Liz Karpen, representative of the Women's Club,
indicated that she had heard that the Commission wanted to dictate specifically to a
lease operator what kind of operation would take place. Commissioners indicated
that that was not the case except for some guidelines; for example, the Commission
might set a minimum number of hours that the facility would be open so that the
needs of the golfers using the course would be met. Commissioners decided to write
a brief letter which would be posted at the restaurant explaining the Commission's
position at this time. Commissioners encouraged audience members to have people
contact the department for clarification if they heard rumors about "what the
Commission was going to do or wanted to do".
Director Mickelsen made a presentation to the Commission outlining income
generated at Oak Knoll during the month of February. Course revenues from fees
were substantially up; restaurant revenues remained similar to January.
VII. NEW BUSINESS None
VIII. CORRESPONDENCE, COMMUNICATIONS, DIRECTOR'S REPORT
A. Youth Activities Levy - Seniors Meeting
Jill McClelland, Projects Coordinator, gave a brief report on the first meeting of the
Seniors Committee (Sharon Laws, Sue Hart, Matt Kocmieroski, Laurie Schaaf, Wes
Hoxie) to discuss community recreational activities focused on Seniors. She said that
the group discussed existing programming and brainstormed on possible activities
which could augment what was in place. Among those ideas were a newsletter, a
"Senior Prom", guided walks, and country-western line dancing instruction. She said
that the committee would meet again in March and recommendations would be made
to the Commission at its March Regular Meeting.
Regular Meeting - Iebruary 28, 1995 Page 3
Ashland Parks and Recreation Commission
B. Letter from Commissioners Adams and Bennett on use of open space at Garfield St.
Commissioners Adams and Bennett presented a letter to the other Commissioners
regarding a meeting on February 13 which had been organized by the Garfield Park
neighborhood. The purpose of the meeting was to discuss the proposal which will be
coming before the City Council for Youthworks to use the city owned land at
Garfield and E. Main Streets as a building site. The land is currently being used as
open space for Garfield Park. The letter indicated that approximately ten neighbors
attending the meeting held by Youthworks at the neighbors' request were
unanimously opposed having the open space area used as a building site. Although
no one questioned the value of the program Youthworks wanted to offer, no one
wanted that particular corner used for a building site. The neighbors unanimously
expressed the desire and need for that area to remain open space for the park and the
neighborhood and that it should not be given away by the City or Commission as a
building site.
In discussion of the letter, it was determined that the possibility of using this site as a
Youthworks building site has moved along very quickly without much time for public
input or consideration of other possible sites. It was also determined that the
Commission had believed at its January meeting that an immediate decision on its
recommendation to the Council was needed because Youthworks would be making its
request of the Council the following week. Commissioner Adams said that as yet
Youthworks had not made its request of the Council. And, in the neighborhood
meeting, Steve Groveman, Executive Director of Youthworks, indicated to the group
that if the topic was scheduled on the Council's March 6 agenda, it would be for
sharing information with the Council, not requesting a decision. Considering the
additional time available for consideration of the issue, Commissioner Adams asked
that the Commission take another look at the question of what the best use of that
open space land would be.
MOTION Indicating that after attending the neighborhood meeting and considering the amount
of space which the Youthworks project would encompass, Commissioner Bennett said
that he felt that the park should remain intact and made a motion to recommend to
the City Council that it dedicate the open space at the corner of E. Main and Garfield
Street for park purposes. Commissioner Adams seconded.
In discussion of the motion, Commissioner MacGraw indicated that, to avoid
confusion, if the Commission wanted to have this property dedicated for park
purposes that, first, it would need to rescind the January motion to recommend that
Youthworks be allowed to use the property. Commissioners Adams and Bennett
agreed to withdraw the current motion on the floor.
Eric Setterberg (101 Garfield Street) was present in the audience. Ile said that he
had been the resident who contacted YoUthworks to ask that they make a presentation
to the neighborhood group. Ile said that this idea had moved so quickly that he did
Regular Meeting - February 28, 1995 Page 4
Ashland Parks and Recreation Commission
Use of open space at Garfield Street - CONTINUED
not believe that the neighbors and the community were really informed about the
proposal. He said he supported Youthworks' concept for a teen center and facility
but not at the expense of loosing part of Garfield Park. He said that although that
corner is still officially "City" land, not "Park" land, that most people believe it is
part of the park. He said that he felt that if the circumstance were widely known,
that the community would support the Commission requesting that the corner be
dedicated for park purposes and that the land remain open space within the park.
MOTION Commissioner Adams made a motion to rescind the motion passed at its January
meeting which recommended that the City Council conditionally approve the
Youthworks proposal to use the land located at the corner of E. Main and Garfield
Streets. Commissioner Bennett seconded.
Commissioner MacGraw indicated that she felt that the Youthworks proposal to
provide a teen center was very important to the community and that she felt she
needed more information about what other sites would be available before she took
her support away from use of this site. Commissioner Adams said that she felt that
the Commission needed to focus on the "best use of this particular piece of property"
as it relates to the park and the neighborhood. Commissioners Alsing and Coppedge
expressed some concern about the Commission reversing its decision. After further
discussion, Commissioners concurred that, if the motion passed, the Commission's
position wouldn't be reversed but simply neutralized. It would then put the
Commission into the position whereby it could consider the issue further prior to
making a recommendation to the Council.
The vote was: 3 yes - 2 no (Alsing, MacGraw)
Commissioners decided to place the topic on the agenda for their regular March
meeting indicating that they would advertise that they were seeking public input at
that time. During the month, it would also take into consideration whatever input the
Council receives in the interim.
X. ITEMS FROM COMMISSIONERS
A. Appointments to Ashland Parks Foundation Board
Commissioner Alsing indicated that the Parks Foundation Board needed two trustee
seats filled. He said that both Robert O'Hara and Celia Meese had agreed to serve
on the board if approved by the Commission. He also indicated that he would
recommend that Mr. O'Hara's term begin April 1, 1995, which would be the
beginning of a full term.
Regular Meeting - February 28, 1995 Page 5
Ashland Parks and Recreation Commission
Foundation Board appointment - CONTINUED
MOTION After brief discussion, Commissioner Adams made a motion to appoint Celia Meese,
effective immediately, and Robert O'Hara, effective April 1, 1995 to the Ashland
Parks Foundation Board. Commissioner Bennett seconded.
The vote was: 5 yes - 0 no
B. Floor plan at Oak Knoll Clubhouse
MOTION After brief discussion, Commissioner MacGraw made a motion asking staff to have
architectural drawings of the Oak Knoll Clubhouse for the existing floor plan and a
possible means to improve the restroom facilities and to have the drawings ready for
the March 15 meeting if possible. Commissioner Adams seconded.
The motion was unanimously approved.
X. NEXT MONTH'S AGENDA The next Regular Meeting was scheduled for
Monday, March 27, 1995 at 7:00 p.m. Discussion
and public input regarding use of city owned land at
the corner of Garfield and E. Main Streets would be
placed on the agenda.
A Study Session pertaining to Oak Knoll Golf
Course operations was scheduled for March 15, 1995
at 6:00 p.m.
XI. ADJOURNMENT By consensus, with no further business, Chair Alsing
adjourned the meeting.
Respectfully submitted,
L Ll-.
Ann Benedict, Business Manager
Ashland Parks and Recreation Department
CITY OF ASHLAND
PARKS AND RECREATION COMMISSION
SPECIAL MEETING
MINUTES
March 15, 1995 Chair Alsing called the meeting to order at 6:00 p.m. at the
department office, 340 S. Pioneer Street.
ATTENDANCE:
Present Pat Adams, Al Alsing, Bob Bennett, Teri Coppedge, Laurie
MacGraw, Ken Mickelsen.
Absent None
I. REVIEW OF FEES FOR OAK KNOLL GOLF COURSE
Commissioners reviewed a memorandum from staff regarding the current rate structure for
Oak Knoll Golf Course and a recommended rate structure to begin April 1, 1995 for the
upcoming season if approved. Director Mickelsen indicated that the recommended fee
structures and rates were developed with input from Bob Haney, Pro Shop Concessionaire,
and Peggy Atwood, Assistant Pro. Different kinds of fee structures such as annual rates,
seasonal rates, daily rates, and junior rates were discussed among Commissioners and
interested golfers in the audience.
Audience members expressed interest in two particular areas: opening up annual rates for
sale to anyone and establishing a Senior rate. Director Mickelsen explained that the
committee had not recommended opening up the annual rate because it was very difficult
to determine an equitable dollar amount for a whole year's play; those golfers who played
frequently received a 40 - 80% discount on a round of golf, those who bought annuals but
then were unable-to use it paid very dearly for a round of golf. He indicated that the
recommendation to the Commission has been to have "Monthly Specials" which would
allow for similar convenience as an annual and some discount for frequent golfers. As for
a Senior rate, he indicated that the Commission was recommending "Wednesday Specials"
which would not be exclusively for Seniors but which would offer a discount on a
weekday which could be taken advantage of by Seniors. To encourage the game and
stimulate interest; the committee recommended establishing a Junior rate for young people
ages 14 through 17 as part of a Junior Program which would be established by the golf
course professionals.
Special Meeting - March 15, 1995 Page 2
Ashland Parks and Recreation Commission
Golf Course Fees - CONTINUED
Commissioners and audience also compared the proposed rate structures for Oak Knoll
with other courses in the area. Overall, the proposed rates were less than other courses.
MOTION Following the detailed discussion and indicating the Commission's intent for periodic
review, Commissioner Adams made a motion to adopt the following rate structure for Oak
Knoll Golf Course to begin April 1, 1995:
DAILY RATES: 9 - HOLE 18 - HOLE
April $ 8.00 $ 12.00
May - September 9.50 14.00
October - December 8.00 12.00
WEDNESDAY RATE: $ 7.00 $ 11.00
POWER CART RENTALS: $ 11.00 $ 18.00
including rates for Monthly Specials, Junior Rates, Twilight Rates, and Promotional Rates
as outlined in the memorandum dated March 6, 1995. Commissioner Coppedge seconded.
The vote was: 5 yes - 0 no
MOTION In a related matter, the Commission reviewed the draft of a personal check acceptance
policy for the golf course. Commissioner Adams made a motion to adopt the policy as
written except for deleting the item requiring showing a "major credit card" and adding an
item regarding a fine being imposed if the check is returned. Commissioner MacGraw
seconded.
The vote was: 5 yes - 0 no
1I. DISCUSSION OF OAK KNOLL RESTAURANT OPERATIONS
Terry Adams, currently teaching risk management at the college and someone who was in
the professional food service business for 11 years, gave a brief presentation to the
Commission outlining an informal critique he had made of the kitchen facility at Oak
Knoll. He gave the Commission his opinion of the various levels of improvement which
may be needed in the facility prior to entering into a lease agreement with a
concessionaire.
Commissioners reviewed a draft of guidelines staff would be sending out to request
proposals from persons interested in operating the restaurant at Oak Knoll. The
Commission approved the guidelines adding that they would like to see a detailed
description of the kind of operation the proposal covered and a resume and references
from the person submitting the proposal. Commissioners asked that the proposals be
returned by April 3, 1995.
Special Meeting - March 15, 1995 Page 3
Ashland Parks and Recreation Commission
111. OTHER ITEMS
Director Mickelsen indicated that he had been contacted by the Ashland Rotary Club
requesting that it be allowed to offer a musical performance and/or entertainment at its
Easter Egg Hunt in the lower portion of Lithia Park this year.
MOTION After brief discussion, Commissioner Adams made a motion to adhere to current policy
restricting performances to the Bandshell. Commissioner MacGraw seconded.
The vote was: 4 yes - 1 no (Bennett)
Commissioner Coppedge also read a letter into the record from a young man attending
Talent Middle School who offered the assist the Commission in developing a BMX park if
they needed the help. Commissioner Coppedge indicated that she had not given up on the
concept herself suggesting use of land near the "Dog Park" as a possible location.
IV. ADJOURNMENT With consent, Chair Alsing adjourned the meeting.
Respectfully �submitted,
Ann Benedict, Business Manager
Ashland Parks and Recreation Department
ASHLAND HISTORIC COMMISSION
Minutes
March 8, 1995
CALL TO ORDER
The meeting was called to order by Chairperson Jim Lewis at 7:35 p.m. Members present
were Terry Skibby, Larry Cardinale, Jim Lewis, Keith Chambers, Casey Mitchell, Steve
Ennis and Bill Emerson (new member). Also present were Associate Planner Mark Knox
and Secretary Sonja Akerman. Chloe Winston and Bill Harriff were absent.
APPROVAL OF MINUTES
Mitchell stated Page 1 of the February 8, 1995 Minutes should state the applicant can use
one on-street parking space rather than off-street space. She then moved to approve the
Minutes as corrected and Chambers seconded the motion, which passed with all voting aye
except Emerson who was not a member last month.
STAFF REPORTS
PA 95-010
Site Review and Conditional Use Permit
570 Siskiyou Boulevard
Laura and Laurence Shrewsbury
Knox explained this was heard last month, and after debating about the best way to proceed,
the Historic Commission voted to request the Hearings Board call it up for a public hearing.
As a result, the owner has submitted new elevations depicting the new 372 square foot
addition on the rear of the house. He also said the original Building Permit for the 120
square foot addition on the side has been reactivated. The only Staff concern with the new
elevations was that there were no windows in the rear. Consequently, Staff is requiring two
windows as one of the conditions of approval. Knox stated Lewis and Skibby had calculated
the actual size of the original windows on the Sherman Street house and they determined
the windows just need a foot in height. This means the siding will not need to be removed.
Laura Shrewsbury stated she was willing to add the windows on the rear elevation of the
proposed addition. She went on to say they will place a cluster of three windows to match
the right side elevation and also a single window in the rear. The revised elevations will be
brought to the Review Board for approval.
Emerson said he is bothered by the length of the addition and said if it were set back two
feet, it would look better. Shrewsbury said it is set back to match the existing house. She
noted it will not show from the Siskiyou Boulevard side and the grade will be below the
pool. She also wanted the Commission to know the windows on the Sherman Street house
will be replaced by March 13th. She then clarified she is replacing six windows - two on the
alley side, two on the Siskiyou Boulevard side, and two on the front porch.
Skibby noted the Sherman Street house was originally located on Siskiyou Boulevard, then
moved back and reoriented on Sherman Street. The Siskiyou Boulevard house was then
built around 1914.
Skibby said he feels comfortable with the changes that have been made and moved to
recommend approval of this proposal. Mitchell seconded the motion and it passed with all
voting aye except Chambers.
BUILDING PERMITS
Permits reviewed by members of the Historic Commission and issued during the month of
February follow:
97 Pine Street Ellen & Robert Wright Garage Foundation
370 East Main Street Andy South Interior Remodel
372 East Main Street Andy South Interior Remodel
37 Third Street Steve Rowe Commercial Remodel
496 Scenic Drive Dave Greene Addition
11 North First The Paper Moon Sign
297 East Main Street Blue Dragon Bookshop Sign (2)
64 North.Pioneer Street Footlights Theatre Gallery Sign
247 East Main Street Ashland Books Sign
REVIEW BOARD
Following is the schedule (until the next meeting) for the Review Board, which meets every
Thursday at least from 3:00 to 3:30 p.m. in the Planning Department:
March 9 Winston, Skibby and Lewis
March 16 Skibby, Lewis and Emerson
March 23 Skibby, Emerson, Mitchell and Cardinale
March 30 Skibby, Emerson and Chambers
Lewis discussed the significance of the Review Board as a valuable tool. He emphasized
the importance of each member getting involved and attending the meetings. Skibby agreed
and added the applicants can come in before final plans are drawn in an informal setting.
Knox stated the Review Board is a great help to the Planning Staff also.
OLD BUSINESS
Neighborhood Meetings
Knox informed the Commission the next Railroad District meeting will be on March 16th
in the Wesley Fellowship Hall (corner of Laurel and North Main Streets). He said there
will at least two charrettes, whereby the group of people will meet, break down into
Ashland Historic Commission
Minutes
March 8, 1995 Page 2
smaller groups, and do brainstorming and problem solving. He also noted the City has
submitted a grant for next year to do a plan for the area north of the tracks, which is zoned
M-1 and still owned by Southern Pacific. Following is a list of meeting dates for the
Railroad neighborhood meetings (which will all be from 6:00-10:00 p.m.): March 16th, April
13th, May 4th, possibly May 23rd (joint meeting with Jacksonville), and June 8th (joint
Historic Commission/Planning Commission meeting). Knox also listed the Ashland Street
meetings as follows: April 6th, April 27th (Skibby's birthday), May 24th, and June 15th.
Cemeteries
Knox said he and Skibby had driven to Salem to be there during the State Advisory
Committee on Historic Preservation review of the cemeteries. It was approved by the
Committee, so it is now on the way to the National Park Service for confirmation.
The entry gate, which was removed and is in the process of being replaced at Ashland
Cemetery, was discussed. It was noted how important it is to communicate with the
Cemetery Department now. Lewis said it is also important to communicate with the Parks
Department because Lithia Park is also on the National Register of Historic Places.
Ennis stated in order to make anything official, it should be put in writing. Lewis agreed
and declared the need to be specific. Skibby said there is a need for documentation, as
some gravestones have already been oriented differently than originally placed and don't
match the base. If too many changes are made, Kay Atwood has said it could jeopardize
the status of the cemeteries. Knox volunteered to write a letter. He also said that by being
on the National Register, there will be grants available through the Federal government and
the State Historic Preservation Office to supplement the city's cost.
January 24, 1995 Editorial
Lewis stated he had spoken with Jeff Keating, who apologized for the editorial. He said he
would accept a guest commentary on the same subject. The Commission will work on this.
Adoption of the Historic Preservation Ordinance
Knox related that the draft ordinance will be ready for review at the next Historic
Commission meeting (April 5th), and will be reviewed by the Planning Commission April
11th. There will be a joint study session for the Historic and Planning Commissions on
April 25th.
Ashland Historic Commission
Minutes
March S, 1995 Page 3
NEW BUSINESS
National Historic Preservation Week - May 14-20
Skibby stated information had to be gathered early so it could be incorporated in the City
Newsletter for the month of April. City owned properties on the National Register will be
the theme this year. He said he could use some help on the tours this year. Emerson
related the Heritage Committee conducted a tour of Lithia Park a few years ago and he will
try to get the notes from this tour. Lewis will be in charge of judges again this year.
Oregon Historic Preservation Plan
Knox explained the Plan had been sent by SHPO as part of the regularly scheduled revision
of the Oregon Comprehensive Statewide Historic Preservation Plan. It was drafted by eight
subcommittees of the State Advisory Committee on Historic Preservation. He announced
we have until July to get responses together, so he asked the Commission to study the Plan.
Library Material
Knox distributed books, magazines, articles, etc. from the Historic Commission Library box.
He encouraged the members to check out material, and said it will be available during
Review Board meetings and full Commission meetings.
ADJOURNMENT
It was the unanimous decision of the Commission to adjourn the meeting at 9:20 p.m.
Ashland Historic Commission
Minutes
March 8, 1995 Page 4
oF �~�p � Pm v� rttn � ixm
March 23, 1995
Brian Almquist, City Administrator
ram: Steven Hall, Public Works Director
,�$ubjt& Public Easement - Logan Drive
ACTION REQUESTED
City Council authorize Mayor and City Recorder to sign the attached quitclaim deed.
BACKGROUND/INFORMATION
See attached memorandum from Jim Olson, Assistant City Engineer.
The existing easement is for utilities only. The first portion of the easement from Logan Drive is in a cut bank
for the road and extremely steep and difficult to utilize in addition to the lack of need by the City of Ashland
Utility Departments.
RECOMMENDATION
Staff recommends approval.
Enc: Olson memo
Map
Quitclaim Deed
OF
March 21; 1995
D: Steve Hall; Director of Public Works
rIIm: James H. Olson,- Assistant City Engineer
S-)Ab Et#: TERMINATION OF PUBLIC UTILITY EASEMENT IN LOGAN DRIVE
P.U.D.- PHASE 11
General-
Mr. Ed Houghton has requested the elimination of a 10 foot wide public utility easement dedicated on the plat of
Logan Drive P.U.D., Phase II in 1992. The ea=nent was created across the northerly portions of Lots 15 and
16. The easement was intended to provide sewer service to Lot 13 which was the existing Houghton residence.
However, the easement was never used. Sewer service was provided off the cul-de-sac.
Summary
An inquiry was made to the various City operations departments requesting approval of easement termination(see
attached memo of Fdxumy 21, 1995). The response received from all departments, or heads of divisions, was
that the easement was not needed for present or future use. No objection to the termination was noted.
Action Requested:
Would you please schedule this item on the next possible Council agenda for approval for the Mayor and City
Recorder to sign the attached quit claim deed.
Attachments: Map
Quit Claim Deed
Memo 02/21/95
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QUITCLAIM DEED
KNOW ALL MEN BY THESE PRESENTS,That._.....City_of._Ashland_,._a._Municipal_cozporat ion
.................
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.........................._...._. ......... . ............. ........ ......... ....... grantor,
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for the consideration hereinafter stated,does hereby emise,release and quitclaim unto..JO H'IONt '
'. Trustee Of the JQAnn W..—.H.ou hton Trust U.T.A:D. Febrvary.lOr,.199.3 .1........hereinafter
............ . ............._._—. ......9 .. ... . ... ... ...._'................
hereinafter called grant",and unto grantee's heirs,succesors and assigns all of the grantors right,title and interest
in that certain real property with the tenements, hereditaments and appurtenances (hereunto belonging or in any
' g y Jackson .
way appertaining, in the Count of...................................................State of Oregon,described as follows,to-wit: �That certain Public Utility Easement effecting
the Northwesterly 10 feet of i
Lots Fifteen (15) and Sixteen (16) of LOGAN DRIVE, PHASE II, a Planned Unit
Development to the City of Ashland, Jackson County, Oregon, as set forth on
the recorded plat and declaration thereof.
This instrurent is given for the purpose of terminating said utility easement
described above. 'I
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(IF SPACE INSUFFICIENT,CONTINUE DESCRIPTION ON REVERSE SIDE)
To Have and to Hold the same unto the grantee and grantee's heirs,successors and assigns forever. �
The true and actual consideration paid for this transfer, stated in terms of dollars, is 5.....( n.'.E................_._
071owever, the actual consideration consists of or includes other property or value given or promised which is
�
whole
of the considera tion(indiea to wh ieh).Rp(The sentence between the sy,nbola0,it not appli cable,should be deleted.See ORS 93.0?0J fll
In construing this deed, where the context so requires, the singular includes the plural and all grammatical
changes shall be made so that this deed shell apply equally to corporations and to individuals.
In Witness Whereof,the grantor has executed this instrument this................day of...._..............................119..._._;
if a corporate grantor,it has caused its name to be signed and its seal,if any,affixed by an officer or other person j
duly authorized thereto by order of its board of directors. CITY OF ASHLAND it
THIS INSTRUMENT WILL NOT ALLOW USE OF THE PROPERTY DE. """"""""'"""""""""""""""""""""""'.""'."""""""""........""'..•
SCRIBED IN THIS INSTRUMENT IN VIOLATION OF APPLICABLE LAND !I
USE LAWS AND REGULATIONS. BEFORE SIGNING OR ACCEPTING ....BY................................................................................................ �
THIS INSTRUMENT. THE PERSON ACQUIRING FEE TITLE TO THE
PROPERTY SHOULD CHECK WITH THE APPROPRIATE CITY OR �I
COUNTY PLANNING DEPARTMENT TO VERIFY APPROVED USES. """""""""""""""""""""'"""""""""""""""""""""""""""""""
_ STATE OF OREGON,County of........................................................)ss. :I
This instrument was acknowledged before me on.....................................................19........, li
by...................................................................................................................................................
.........._.... it
This instrument was acknowledged before me on.....................................................19........,
by..........................................................................................................................................................._......
es......._.._...................................................................-...................................................................................
1
Notary Public for Oregon
My commission expires........................._...._........................_..... ��
I,
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CITY OF ASHLAND
...................................................................................._.. STATE OF OREGON, }ss. :!
...................._..................._........................................_.. County of...........................................
I certify that the within instrument �I
e..nrd,N..•...nd Ada,... was received for record on the..........day
........0ANN.N.-AlQuixtf1 . I.T.Rusi '�F...................... Of.................................................19..._...,at �I
I
...................__.................................................................. .................o'clock.......M.,and recorded in
_................_......................................_.......... erACC eceenvice book/reel/volume No...................on page I.
enr.. Hpn.rJ Aea.... and or as tee hie mstru-
ecconous vee °°°°°°
Aa.r nnNinp nlun la INem.,Addn..,21y1. (On ._........ / / /
:. ._....CITY OF ASHLAND---------._----------*---.._......_.._. .ment/microfilm/reception No............_...
,
......2 0._NJ.`l,AIN..5T........................................_. Record of Deeds of said County.
Witness my hand and seal of ,I
u.m nanr.a.x. ....w ml m.,nnna lNan.,Add—,21N. County affixed.
._...._................_...._...._...._.........._...................._..........
................................................_..............
_.......
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....... .._...._........................_. xAac r,ric
NO--ov N.GE.._.............. .....
By........................................._........Deputy
~'ofASH�i- Emvr �ttt �tixYrt
GREGGa February 21, 1995 - "
Pete L-' H.-, Dennis B.-: Jerry G
r.(�TIITt1' ' James H Olson, Assistant City Engineer
_
.,
UCI PCt. TERMINATION OF A PUBLIC UTILITY EASEMENT IN LOGAN
DRIVE P.0 Dy PHASE 11
GENERAL: "
With the platting of Logan Drive P.U.D.,.Phase II, in 1992, a 10-foot wide public utility easement was
heated aaim the Northerly porbons of Lots 15 and 16. The emit was intended to provide services "
to Lot 13 which was the e)ds Houghton residence. However, the actual construction provided these
services off the cul-de-sac.
SUMMARY:
Mr. Houghton has req iested that the e>asti 117 P.U.E be termk-eted since the easement is not used or
needed.
ACTION REQUESTED:
Would you please verify that the easement is, in fact, not currently in use? Do you antidpate a need for
the easement in the future? Do you have any objection to the vacation of the easement?
Attachments: Map
Quit Claim Deed
(c:lengin eerlhoughem.mem)
RESOLUTION NO.
A RESOLUTION AUTHORIZING AND ORDERING THE IMPROVEMENT BY
CONSTRUCTING 1410 FEET OF STREET 22 FEET IN WIDTH, CURBS AND
GUTTERS, STORM DRAINS AND SIDEWALK ON CLINTON AND ANN STREETS
FROM CAROL STREET TO HERSEY STREET IN ASHLAND, OREGON AND
AUTHORIZING THE ASSESSMENT OF THE COST OF THE IMPROVEMENTS
AGAINST PROPERTY TO BE BENEFITED AND PROVIDING THAT WARRANTS
ISSUED FOR THE COSTS OF THE IMPROVEMENT BE GENERAL OBLIGATIONS OF
THE CITY OF ASHLAND.
RECITALS:
A. The Council has declared by Resolution 94-66 its intention to construct the
improvements described in substantial accordance with the plans and specifications
and to assess upon each lot or part of lot benefited by the improvement its
proportional share of the cost of the improvement as provided by the Charter of the
City of Ashland; and
B. Notice of such intention has been duly given and published as provided by the
Charter and a public hearing was held and it appears to the Council that such
improvements are of material benefit to the City and all property to be assessed will be
benefited to the extent of the probable amount of the respective assessments to be
levied for the costs.
THE CITY OF ASHLAND RESOLVES AS FOLLOWS:
SECTION 1. It is ordered that 1410 feet of street 22 feet in width, curbs and gutters,
storm drains and sidewalk on Clinton and Ann Streets from Carol,Street to Hersey
Street be constructed in substantial conformance with the plans and specifications
adopted and on file in the office of the Director of Public Works and that the cost be
assessed upon each lot or portion of lot benefited by such improvement as provided
by the Charter of the City of Ashland.
SECTION 2. Warrants for the construction of the improvement shall bear interest at
the prevailing rates and shall constitute general obligations of the City of Ashland and
the warrants shall be issued pursuant to and on the terms and conditions in ORS
287.502 to 287.510 inclusive.
SECTION 3. The final assessments for the local improvement district will be in
substantial conformance with those listed on attached Exhibit "A".
The foregoing resolution was READ and DULY ADOPTED at a regular meeting
of the City Council of the City of Ashland on the 4th day of April, 1995.
Barbara Christensen, City Recorder
SIGNED and APPROVED this day of April, 1995.
Catherine M. Golden, Mayor
Rev wed as to form:
A
Paul Nolte, City Attorney
EXHIBIT A
ANN AND CLINTON STREET LID
12/19/94
LOT NO. FRONTAGE (in feet) VERIFICATION
39-1E-4CA-1400 186.34 RS 12467
39-1E-4CA-1700CA 8.76 Jessica Lane Sub., CA
39-1E-41313-401 684.91 RS 12103
39-1E-4DC-101 60.00 White Oak Estates, Lot 1
39-1E-4DC-105 120.78 RS 8436
39-1E-4DC-106 68.15 White Oak Est., Lot 2
39-1E-4DC-107 102.37 2 White Oak Est., Lot 3
39-1E-4DC-108 72.46 White Oak Est., Lot 4
39-1E-4DC-203 88.63 Sunshine Sub., Lot 3
39-1E-4DC-204 73.07 Sunshine Sub., Lot 4
39-1E-4DC-205 73.08 Sunshine Sub., Lot 5
39-1E-4DC-206 73.07 Sunshine Sub., Lot 6
39-1E-4DC-207 115.71 Sunshine Sub., Lot 7
39-1E-4DC-302 48.74 RS 7059
39-1E4DC-1800 84.08 RS 10443
39-1E-4DC-1801 150.00 RS 6922
39-1E-4DC-1802 70.00 RS 10443
39-1E-4DC-1904 80.00 RS 7546
39-1E-4DC-1906 51.36 RS 7546
39-1E-4DC-1907 51.36 RS 7546
39-1E-4DC-1908 51..36 RS 7546
39-1E-4DC-1909 70.07 RS 7546
39-lE-4DD-1600 220.00 Assessor's Plat
Total 2,604.30
Frontage = 96.74 feet — previous assessment of 48.00 eet = 48.74 feet
2 Frontage = 134.22 — (1/2 of Ann St. frontage for comer lot adj.) 31.85 feet = 102.37 feet
.,.,'0* AS/yi`°••,t
Memorandum
; IREGOa,�' March 24, 1995
Tv: Brian Almquist, City Administrator
�riam: Steven Hall, Public Works Director
,$ubjrrf: Ann and Clinton Streets L.I.D. Hearing
ACTION REQUESTED
City Council:
• Reopen hearing continued from 1/17/95.
• Receive comments from neighborhood on alternative assessment method
• If Camcii changes assessment method, direct staff to return with revised assessment roll at April
18, 1995 meeting.
• If Council accepts original proposed assessments, adopt the attached resolution forming the local
improvement district.
BACKGROUND
At the 1/17/95 public hearing, Council received a request from Mr. Paul Mace to allow the participants to meet
and look at alternative methods of assessment and return with a recommendation at the 4/4/95 City Council
meeting.
I have spoken to Mr. Mace a couple of times and he indicated he was trying to set a meeting of the LID
participants. I had offered my services to the neighborhood if they desired my attendance. I have left a message
for Mr. Mace to remind him of the continued hearing.
Council cil also asked why Tax La 500, 39-lE-4DB was not included in the LID. I have attached a map showing
the tax lot and its relation to adjacent streers. The tax la is under common ownership with Tax Lot 1600, 39-113-
4DD, which is included in the LID. Although Lot 500 could technically be served from Ann Street,it is more
logical that the primary access would be from Mountain Avenue with secondary access from Lynn Street. Staff
recommends leaving Tax Lot 500 out of the LID.
I have received one written comment from Caren L. Nelson in favor of the district.
RECOMMENDATION
Staff recommends approval of the original proposed assessment roll.
cc: LID Participants
Jim Olson, Assistant City Engineer
Enc: Nelson letter 1/27/95
Council packet 12/20/94
. o,,.Op ASII�:•.s
,OREG
December 20, 1994
-a
Brian Almquist, City Administrator 4
rIIIlt Steven Hall, Public Works Director
.i. w. .. ... .. .. ..a. .. _ I 3 -
AU 91Cf: ' Ann and Clinton Streets L.L.D. (Local Improvement District) Hearing
a .. .-
ACTION REQUESTED
City Council:
Conduct public hearing for proposed Ann and Clinton L.I.D.
Adopt, or modify and adopt attached resolution forming the Ann and Clinton LID
BACKGROUND
See attached memorandum with attachments by Jim Olson dated 8/10/94.
Council adopted Resolution 94-66 declaring intent to construct improvements to Ann and Clinton Streets and
setting a public hearing for 1/17/95.
cc: Jim Olson, Assistant City Engineer
Jerry Glossop, Street Superintendent
Enc: LID Map
Resolution 94-66 w/Hearing Notice
Olson memo w/attachments
Resolution w/Exhibit A
{�oF1AS4,I`�
°er°°� ' August 10, 1994 -
Y
Steve Hall, Brian Almquist, John McLaughlin
_ r —
1CIJllt: Jim Olson, Assistant City Engineer
,19 x _
p�1ID;Ett: CLINTON - ANN STREET L.I.D.
We have received petitions calling for the improvement of Ann and Clinton Streets, and coupled with '
mWveme t agreements signed on Sunshine Subdivision and White Oak Estates Subdivision,we now have a solid
majority in favor of improving the two streets.
PETITION SUMMARY:
The petitions which were circulated by Iraq Ostovor encumber the following lots:
39-1E-4DC Tax Lot 1800
39-1E-4DC Tax Lot 1801
39-1E-4DC Tax Lot 1904
39-1E-4DC Tax Lot 1907
39-IE-4DC Tax Lot 1908
39-1E-4DC Tax Lot 1909
The above six lots are fronted on Ann Street and represent a total of 486.87 feet or 18.69% of the total frontage.
In addition to the petition, the following improvement agreements also apply:
1. Inst. No. 78-20653 includes lots 413C - 203, 204, 205, 206, & 207
2. Inst. No. 79-08894 includes lot 4DC - 105
3. Inst. No. 80-01480-1 includes lots 4DC - 101, 106, 107, & 108
4. Inst. No. 91-07968 includes lot 4CA - 1400
The four improvement agreements represent 11 lots, 1,033.66 feet or 39.69% of the total. The total"in favor"
peat entage is 58.38%. The owners of lot 4DD - 1600, the Bill Beagle Trust, have indicated that they are also in
favor of the improvement and have agreed to dedicate the required right to complete Ann Street for a credit of
$5,000.00 against the future assessment district. If lot 1600 is included in the"in favor" percentage, the total
increases to 66.83%. Only five of the 23 lots are not represented on the petition or paving agreement. The
largest of these lots is lot 4DB-401 owned by Paul Mace, which represents 26.30% of the total frontage.
PAGE 4-o:pvwA ch5d.M=)
COST ESTIMATE:
It is estimated that the total assessable cost of the project will be $129,756.00, based upon a 22 foot wide street-
with one one four foot wide concrete sidewalk.. Because of the very steep cross slope and driveway configuration
along Clinton Street it would be extremely expensive to build wider than the width proposed. To gain additional
width would require extensive retaining walls or heavily reinforced slopes._Major storm drain work was =
completed on Clinton Street two years ago All other utilities are currently zn place in both Clinton and Ann
Streets. _
Currently Ann Street exists as a 23.5 foot wide street from Patterson Street to'Clinton Street._ The owner to the
east has agreed to deed the additional 23:5 foot width for a $5,000.00 credit against the proposed L.I.D. The
current estimated cost per lot table shows this"credit to be absorbed by the.City Please let me know if you wish
to handle this differently.
RECOMMENDATION:
This proposed improvement be presented to the City Council at the August 16th meeting in order for a public
hearing date to be set. .
Enc: Petitions
Improvement Agreements
Estimates
Table of Petition & Agreement Results
Assessment Frontage Verification
Maps
(c9pwljo17.m=)
PAGE 5-(c:pw%anc1Wd.Mcm)
City of Ashland
Department of Public Works - Engineering Division.,
Estimate for Proposed Clinton & Ann Streets L.-I.D. '
Street: Clinton Street and Ann Street Estimate By . D. Ernst .
Limits: Carol to Hersey Date: 5 October 1993'
GENERAL INFORMATION `
Length of Project: 1410
Width of Street: 20' with 4' wide sidewalk
Pavement Design: 4" A.C.P.
A. ESTIMATED CONSTRUCTION COSTS
Total Estimate $104,930.00
B. OTHER (list)
C. TOTAL $104.930.00
D. ENGINEERING a 20% $20,986.00
E. PROJECT TOTAL 5125.916.00
F. Total Assessable Front Footage
or Unit of Assessment 2,526.16 F.F.
G. Assessable Cost per Front Foot
or per Unit of Assessment $50.00/F.F.
5 October 1"3
7HO:nklio&a -mtimate.een
City of Ashland
Department_of Public .Works - Engineering Division
Estimate for Prdposed Clinton & Ann Streets L:LD.
Street:- Clinton Street and Ann Street_ Estimate By: D: Ernst
Limits- Caiol to Hersey,' Date:. Revised 8 August 1994
a _
GENERAL INFORMATION' "* -
Length of Project: 1410 "
Width of Street: 22' with 4' wide sidewalk
Pavement Design: 4" A.C.P.
A. ESTIMATED CONSTRUCTION COSTS
Total Estimate $108,130.00
B. OTHER (list)
C. TOTAL $108.130.00
D. ENGINEERING Q 20% $21,626.00
E. PROJECT TOTAL $129,756.00
F. Total Assessable Front Footage
or Unit of Assessment 2,604.30 F.F.
G. Assessable Cost per Front Foot
or per Unit of Assessment ($49.82 use)> $50.00/F.F.
5 October 1993
7H0:nlclin8am-wtimute.gm
City of Ashland
Public Works Department --- Engineering Division
TABLE OF PETITION AND AGREEMENT RESULTS
FOR
CLINTON & ANN STREET L.I.D.
FRONTAGE rOF RCENT IN FAVOR
LOT NO. (in feet) TO TAL I RESPONSE OWNER
4CA-1400 186.34 7.15% agreement Richey, Bill & Gloria
675 Carol St., Ashland
4CA-1700 8.76 0.34% none Benbough, H.L. & Marcia
224 Jessica Ln., Ashland
4DB-401 684.91 26.30% none Mace, Paul & Kathleen Kahle
345 Clinton St., Ashland
4DC-101 60.00 2.30% agreement Fiedler, Dennis J.
374 Clinton St., Ashland
4DC-105 120.78 4.64% agreement Steinbock, Marvin & Nancy
P.O. Box 6656
Santa Rosa, CA 95406
4DC-106 68.15 2.62% agreement Ranger, James H. (trustee)
284 Clinton St., Ashland
4DC-107 102.37 3.93% agreement Arthur, David
394 Clinton St., Ashland
4DC-108 72.46 2.78% agreement Madison, Betty B.
527 Ann St., Ashland
4DC-203 88.63 3.40% agreement Coons, Daniel & Deborah
578 Carol St., Ashland
4DC-204 73.07 2.81% agreement Super, Pat (trustee)
292 Clinton St., Ashland
4DC-205 73.08 2.81% agreement Copley, Marilyn J.
4611 Colver Rd., Talent
4DC-206 73.07 2.81% agreement Guss, Michael R.
316 Clinton, Ashland
4DC-207 115.71 4.44% agreement Atherton, Lindsey
1880 Ashland Mine Rd., Ashland
4DC-302 48.74 1.87% none Hinman, Burt & Denise
587 Carol St., Ashland
9 Avgu 1994 1 1HO:nklin&ano
City of Ashland
Public Works Department -- Engineering Division
TABLE OF PETITION AND AGREEMENT RESULTS
FOR
CLINTON & ANN STREET L.I.D.
4DC-1800 84.08 3.23 ° petition Maqsood, Khaled S.
515 Ann St., Ashland
4DC-1801 - 150.00 : 5.76%; petition Ostovar, Iraj
389 Hersey St., Ashland
4DC-1802 70.00 2.69% none Rosenberg, Charles & Susan
8715 Elk Ridge Way
Elk Grove, CA 95624
4DC-1904 80.00 3.07% petition Ostovar, Iraj
389 Hersey St., Ashland
4DC-1906 51.36 1.97% none Jones, Peter & Judith
512 Ann St., Ashland
4DC-1907 51.36 1.97% petition Morgan, Ted
508 Ann St., Ashland
4DC-1908 51.36 1.97% petition Nelson, Caren
500 Ann St., Ashland
4DC-1909 70.07. 2.69% petition Pool, Khoshrouz
492 Ann St., Ashland
4DD-1600 220.00 8.45% none Price, Steve & Sally
1415 Hilicrest, Corvallis 97330
TOTALS 2,604.30 100.00% 58.38%
IN FAVOR
9 August 1994 2 JNO:nklin&ann
LOT NO. FRONTAGE(in feet) - VERIFICATION
39-1E-4CA-1400 186.34 RS 12467
39-1E-4CA-1700CA 8.76 Jessica Lane Sub., CA
39-IE-4DB-401 684.91 RS 12103
39-lE-4DC-101 60.00 White Oak Estates, Lot 1
39-IE-4DC-105 120.78 RS 8436
39-IE4DC-106 68AS White Oak Est., Lot 2
39-1E-4DC-107 102.37 ' White Oak Est., Lot 3
39-1E-4DC-108 72.46 White Oak Est., Lot 4
39-1E-4DC-203 88.63 Sunshine Sub., Lot
39-1E4DC-204 73.07 Sunshine Sub., Lot 4
39-IE4DC-205 73.08 Sunshine Sub., Lot 5
39-IE4DC-206 73.07 Sunshine Sub., Lot 6
39-lE4DC-207 115.71 Sunshine Sub., Lot 7
39-IE4DC-302 48.74 RS 7059
39-1E4DC-1800 84.08 RS 10443
39-1E4DC-1801 150.00 RS 6922
39-1E4DC-1802 70.00 RS 10443
39-1E4DC-1904 80.00 RS 7546
39-1E4DC-1906 51.36 RS 7546
39-1E4DC-1907 51.36 RS 7546
39-lE-4DC-1908 51.36 RS 7546
39-1E-4DC-1909 70.07 RS 7546
39-1E-4DD-1600 220.00 Assessor's Plat
Total 2,604.30
Frontage = 96.74 feet previous assessment of 48.00 feet = 48.74 feet
Z Frontage = 134.22 — ('h of Ann St. frontage for comer lot adj.) 31.85 feet = 102.37 feet
RESOLUTION NO.
A RESOLUTION AUTHORIZING AND ORDERING THE IMPROVEMENT BY CONSTRUCTING
1410 FEET OF STREET 22 FEET IN WIDTH, CURBS AND GUTTERS, STORM DRAINS AND
SIDEWALK ON CLINTON AND ANN STREETS FROM CAROL STREET TO HERSEY STREET IN
ASHLAND, OREGON AND AUTHORIZING THE ASSESSMENT OF THE COST OF THE
IMPROVEMENTS AGAINST PROPERTY TO BE BENEFITED AND PROVIDING THAT WARRANTS
ISSUED FOR THE COSTS OF THE IMPROVEMENT BE GENERAL OBLIGATIONS OF THE CITY
OF ASHLAND.
RECITALS:
A. The Council has declared by Resolution 94-66 its intention to construct the improvements described in
substantial accordance with the plans and specifications and to assess upon each lot or part of lot benefited
by the improvement its proportional share of the cost of the improvement as provided by the Charter of the
City of Ashland; and
B. Notice of such intention has been duly given and published as provided by the Charter and a public
hearing was held and it appears to the Council that such improvements are of material benefit to the City
and all property to be assessed will be benefited to the extent of the probable amount of the respective
assessments to be levied for the costs.
THE CITY OF ASHLAND RESOLVES AS FOLLOWS:
SECTION 1. It is ordered that 1410 feet of street 22 feet in width, curbs and gutters, storm drains and
sidewalk on Clinton and Ann Streets from Carol Street to Hersey Street be constructed in substantial
conformance with the plans and specifications adopted and on file in the office of the Director of Public
Works and that the cost be assessed upon each lot or portion of lot benefited by such improvement as
provided by the Charter of the City of Ashland.
SECTION 2. Warrants for the construction of the improvement shall bear interest at the prevailing rates
and shall constitute general obligations of the City of Ashland and the warrants shall be issued pursuant to
and on the terms and conditions in ORS 287.502 to 287.510 inclusive.
SECTION 3. The final assessments for the local improvement district will be in substantial conformance
with those listed on attached Exhibit "A".
The foregoing resolution was READ and DULY ADOPTED at a regular meeting of the City
Council of the City of Ashland on the 17th day of January, 1995.
Nan E. Franklin, City Recorder
SIGNED and APPROVED this day of January, 1995.
Catherine M. Golden, Mayor
Reviewed as to form:
Paul Nolte, City Attorney
EXHIBIT A
ANN AND CLINTON STREET LID
12/19/94
LOT NO. FRONTAGE (in feet) VERIFICATION
39-1E4CA-1400 186.34 RS 12467
39-1E-4CA-1700CA - 8.76 Jessica Lane Sub., CA
39-lE-4DB-401 684.91 RS 12103
39-1E-4DC-101 60.00 White Oak Estates, Lot 1
39-1E-4DC-105 120.78 RS 8436
39-1E-4DC-106 68.15 White Oak Est., Lot 2
39-1E-4DC-107 102.37 2 White Oak Est., Lot 3
39-1E-4DC-108 72.46 White Oak Est., Lot 4
39-IE-4DC-203 88.63 Sunshine Sub., Lot 3
39-1E-4DC-204 73.07 Sunshine Sub., Lot 4
39-1E-4DC-205 73.08 Sunshine Sub., Lot 5
39-1E-4DC-206 73.07 Sunshine Sub., Lot 6
39-1E-4DC-207 115.71 Sunshine Sub., Lot 7
39-1E-4DC-302 48.74 RS 7059
39-1E-4DC-1800 84.08 RS 10443
39-1E-4DC-1801 150.00 RS 6922
39-IE-4DC-1802 70.00 RS 10443
39-1E-4DC-1904 80.00 RS 7546
39-1E-4DC-1906 51.36 RS 7546
39-1E-4DC-1907 51.36 RS 7546
39-1E-4DC-1908 51.36 RS 7546
39-1E-4DC-1909 70.07 RS 7546
39-lE-4DD-1600 220.00 Assessor's Plat
Total 2,604.30
Frontage = 96.74 eet — previous assessment of 48.00 feet = 48.74 feet
2 Frontage = 134.22 — ('A of Ann St. frontage for corner lot adj.) 31.85 feet = 102.37 feet
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VEftt�51N°.° _ FEB 'r 2 M .
csos'.aas';ias`: CITY OF ASHLAND`::
208 Oaks reet 4201
-: 1fi Ashland Oregon 97520 .'January 27, 1995- - ., [
,,,-.,::---"bear Mayor Golden and City Council members:- . - -
I.was unable to attend the January 17,1995 council meeting and
public fiearing to consider the formationof a Local Improvement
District(Ann-Clinton LID). I would•like to have my opinion `
entered into the record.
I am a property owner at 500 Ann Street,parcel#-1908. I would like
to see the the road improvements made for the following reasons;
#1 The dust we breathe is a health hazard and unbearable in the
'summer.
#2•The traffic on oui road is greater then ever as the area below
us develops. We breathe the dust of the Clinton Street people who
drive down our road and,do not want to pay for the road improve-
ments.,
#3 Ann Street is extremely steep, slippery even when dry and>dan
gerous to walk in. I have an artificial hip and have a hard time
even getting to my mailbox.
#4 When it rains, the sandy granite substance ends up in my front
yard and buries my lawn and flowers. It also ends up on my drive-
way creating another slippery hazard.
Lets form this improvement district and get on with it.
Sincerely,
Caren L. Nelso
t =
ASHLAND PARKS AND RECREATION COMMISSION
340 SO. PIONEER STREET ASHLAND,OREGON 97520
" KENNETH J.MICKELSEN
PARK COMMISSIONERS:
Director
PATRICIA ADAMS ��{ Q
ALLEN A.ALSING U -
BOB BENNETT r TEL.:(503)488-5340
TERI COPPEDGE
LAURIE MacGRAW FAX:(503)488-5314
pRE6p�, •
MEMORANDUM
TO: Honorable Mayor and City Councilors
FROM: Ashland Parks and Recreation Commission
DATE: March 30, 1995
SUBJECT: Recommendation for dedication of land for park purposes
J
At its meeting on March 27, 1995, the Ashland Parks and Recreation Commission
unanimously voted to recommend to the City Council that it dedicate the 1/2 acre of
City owned land on the corner of Garfield Street and East Main Street for park
purposes.
When the site for Garfield Park was dedicated, the City reserved this 1/2 acre portion
for possible future use as a fire station. It is the Commission's understanding that the
City is no longer considering use of this parcel for that purpose.
Since completion of development at Garfield Park, this area has become an integral
part of how people use the park. Having observed the use and noted the significance
of this open space area, the Commission believes that the best utilization of this
parcel of land would be to dedicate it as part of the park system.
1:MISCWIEMOS.95
WE, THE UNDERSIGNED, REQUEST THAT THE ASHLAND CITY COUNCIL PASS' A
RESOLUTION TO DEDICATE ITS PROPERTY ON THE SOUTHEAST CORNER OF
GARFIELD AND EAST MAIN (391 E 1OBC) TO THE ASHLAND PARKS AND
RECREATION DEPARTMENT. THE PROPERTY IS HEAVILY USED BY CITIZENS AS
PART OF GARFIELD PARK, SUBSTANTIATING THE NEED FOR IT TO BE
FORMALLY TRANSFERRED INTO THE PARK.
NAME ADDRESS
AS
O A
y
J 3:75 fas.O ►a,y, 4%,A#
F
SUN S G
l 1
r
WE, THE UNDERSIGNED, REQUEST THAT THE ASHLAND CITY COUNCIL PASS A
RESOLUTION TO DEDICATE ITS PROPERTY ON THE SOUTHEAST CORNER OF
i
GARFIELD AND EAST MAIN (391 E IOBC) TO THE ASHLAND PARKS AND
RECREATION DEPARTMENT. THE PROPERTY IS HEAVILY USED BY CITIZENS AS
PART OF GARFIELD PARK, SUBSTANTIATING THE NEED FOR IT TO BE
FORMALLY TRANSFERRED INTO THE PARK.
NAME ADDRESS
L Al 4j ati
z
qq P411 190hL
146 IU.
zqi' � /6sr 7'I• uJ
Al
Z-93 N.
WE, THE UNDERSIGNED, REQUEST THAT THE ASHLAND CITY COUNCIL PASS A
RESOLUTION TO DEDICATE ITS PROPERTY ON THE SOUTHEAST CORNER OF
GARFIELD AND EAST MAIN ( 391 E 1OBC) TO THE ASHLAND PARKS AND
RECREATION DEPARTMENT. THE PROPERTY IS HEAVILY USED BY CITIZENS AS
PART OF GARFIELD PARK, SUBSTANTIATING THE NEED FOR IT TO BE
FORMALLY TRANSFERRED INTO THE PARK.
NAME ADDRESS
� giN. w
JAI ,
tA) ,
�ZN' ,acGP 131Z Mill pov.1 Irc/.
X30(
13 10
.S
WE, THE UNDERSIGNED, REQUEST THAT THE ASHLAND CITY COUNCIL PASS A
RESOLUTION TO DEDICATE ITS PROPERTY ON. THE SOUTHEAST CORNER OF
GARFIELD AND EAST MAIN ( 391 E 1OBC) TO THE ASHLAND PARKS AND
RECREATION DEPARTMENT. THE PROPERTY IS HEAVILY USED BY CITIZENS AS
PART OF GARFIELD PARK, SUBSTANTIATING THE NEED FOR IT TO BE
FORMALLY TRANSFERRED INTO THE PARK.
NAME ADDRESS
&,&,.A /3I t o OCivr, 151
Z-2.4 000V
Z44L,, -22i
Lp 11A c3 �LyO /'YlKrsstir � . �Sk ll,�e�
/.� Sq /►1 "D.� Gia •Q•c•�a
Lt u 51 �er�a
�dzcn��� 2. -7 4 AAAA!Ij�
O ccn cQ
Ja C 9'
WE, THE UNDERSIGNED, REQUEST THAT THE ASHLAND CITY COUNCIL PASS A
RESOLUTION TO DEDICATE ITS PROPERTY ON THE SOUTHEAST CORNER OF
GARFIELD AND EAST MAIN ( 391 E 1OBC) TO THE ASHLAND PARKS AND
RECREATION DEPARTMENT. THE PROPERTY IS HEAVILY USED BY CITIZENS AS
PART OF GARFIELD PARK, SUBSTANTIATING THE NEED FOR IT TO BE
FORMALLY TRANSFERRED INTO THE PARK .
NAME
� _ ADDRESS
( /
-
S I
85 e- Aq ti ad
`�j SAL✓I'' / ���t17H�� ! /� G J ti`-�(l✓r.�'Z�+' �^N
� OF6���°"a emo ran dnm
,
�aEOOa► . March 20, 1995
(Ta Brian Almquist, City Administrator
SIT
rom: Steven Hall, Public Works Director
1I�IjPLt: 6-Year Statewide Transportation Improvement Program Update
ACTION REQUESTED
City Council authorize Public Works Director to sign the 1996-1998 STIP consensus letter for the City of
Ashland.
BACKGROUND
The City Council approved the Jackson-Josephine Transportation Committee(JJTC) consensus letter for the
1995-1998 Statewide Transportation Improvement Program in 1995. For several years JJTC has been a working
technical gaup representing the two counties and all of the incorporated cities within the counties. The oonsm us
work has been supported by all agencies and has forged a unique relationship between southern Oregon and the
Oregon Department of Transportation and the Oregon Transportation Commission. The work being done in our
area is serving as a model for the remainder of Oregon.
A few years ago the Transportation Advocacy Committee(TRADCO)was formed to provide the business and
political communities an influence at the state level for the funding of projects within southern Oregon. The
combination of TRADCO and MC has had a marked effect on how southern Oregon is viewed in Roseburg and
Salem.
I have attached a letter from ODOT that explains the shift in the process for the STIP. The attached consensus
letter is being recommended unanimously by JJTC. The program is virtually the same as that approved by the
City Council in 1985 with the exception of the Jacksonville Bypass project listed on page 5. The change is to
advance the project from reconnaissance(preliminary investigation)to development(preliminary design).
RECOMMENDATION
Staff recommends approval of the JJTC Consensus Letter.
Enc: JJTC Consensus Letter-
STIP Newsletter
(e:\duft\9698s6V.mem)
CONSENSUS LETTER
FOR THE
STATE TRANSPORTATION IMPROVEMENT PROGRAM
DEVELOPED BY THE
JACKSON/JOSEPHINE TRANSPORTATION COMMITTEE
APPROVED
APRIL/MAY, 1995
State Transportation Improvement Program
STIP 1996 -1998 Short Term Update
JJTC Consensus Letter
Dear Oregon Transportation Commission Members:
The communities of the Rogue Valley are pleased to submit the 1996 - 1998 STIP Update,
Jackson-Josephine Transportation Committee (JJTC), Consensus Letter. The letter reflects the
unanimous opinion of all general purpose local governments within Jackson and Josephine
Counties and the local transportation district. The Consensus Letter identifies specific projects
which the region believes are crucial to the management and development of the transportation
system. The letter also serves to illustrate the region's desire to collaborate with the Commission
and the Oregon Department of Transportation to evaluate needs and set project priorities.
The Jackson - Josephine region has articulated our needs in this manner since 1990. We take
pride in our ability to identify projects, evaluate regional needs, and gain unanimous agreement
on priorities. The priorities outlined below are not dissimilar to those offered for the 1995 - 1998
STIP update -we remain committed to the development of a multimodal system, integration of
enhancement projects into the overall transportation system, and promotion of economic
development.
We fully support ODOT's project selection/development process and concur that the project
selection/development process should be based upon;
1) An open, dynamic planning process (proactively developing solutions),
2) Continuous feedback,
3) Insuring the values of the people of Oregon are incorporated within ODOT's mission,
and
4) Cost effective and efficient transportation solutions.
We also support your effort to shorten the process from ten to five years.
Our JJTC process embodies these characteristics save for one; cost effectiveness. Until projects
are developed, benefit and cost information are not available. We concur that transportation
projects should yield benefits in excess of their cost. Governments in Jackson and Josephine
Counties apply that same standard. We believe the transportation system should be subject to the
same high levels of fiscal responsibility.
The historic failure of the STIP to provide regional and county equity remain a key concern of
Southern Oregon. This breakdown in benefit distribution has made it difficult for our region to
meet transportation nc.:ds. The Commission must ensure that transportation projects me,'-
identified needs. The JJTC Consensus Letter and the region's transportation planning processes
with the counties, MPO, municipalities, and transportation oistrict provide the basis for matching
needs and projects. We believe consistent application of this approach in the STIP will eliminate
distortions in the geographic distribution of STIP benefits. Our region's needs are great and can
only be met through joint State and local efforts.
Principal Priorities
The construction of a drop-loop at the North Medford Interchange (North Medford Interchange
Revision) is a key test of ODOT's ability to develop and deliver projects on time. The project is
moving smoothly through development with ODOT's Medford Development Office, Design, and
Environmental Sections collaborating to meet FYI 997 construction(October 1996 contracting).
The region has high expectations that the project will be delivered ON-TIME. The project
remains a top region priority.
Development of the OR238 -Jackson Street Project and early construction is crucial to
improving circulation in the North Medford area. Unit 2, which will address the westerly section
of the project, is scheduled for construction in 1998. Final plans for Unit 1 will follow in 1999.
The goal of the project is to relieve congestion on OR238 within Medford and improve air
quality in the vicinity of the OR99/OR62 junction. These are ambitious goals. The project is
crucial to mitigation of these conditions and highlights the importance of expeditious
construction of both units. The need for identified transportation projects has increasee
exponentially as development pressure continue to increase. It is crucial that both sections of the
project remain on schedule.
The reconstruction of 6th and 7th Couplet has been a source of frustration for the region. In
retrospect, the Grants Pass 6th and 7th Streets Citizen Advisory Committee process drew
primarily upon its own resources. ODOT's technical expertise was not well represented. The
process, consequently, did not serve ODOT's or the community's needs. This project must get
back on track. Its development must employ close State/local collaboration. Originally
scheduled for 1998 construction in the 1995-1998 STIP, parts of the project(7th Street, parts of
6th, and signalization) can proceed on schedule. The reconstruction of 6th in the downtown core
will likely be delayed due to roadway design, parking, and air quality issues. None the less, we
want the entire project held in the 1998 construction program.
The Pacific Highway -Junction Crater Lake Highway (old OR140 Extension Project) is a
high priority for the region. The Medford Development Office has emphasized this project in
their work plan. Recently, the Rogue Valley Metropolitan Planning Organization reviewed and
endorsed dropping an altemative which would have linked the existing terminus of OR140 to the
I5 Seven Oaks Interchange. The MPO concluded that the alternative's high cost, low benefits,
and impacts on the environment virtually ensured that it would not be constructed. Dropping this
alternative from further consideration permits development efforts to be focused on buildable
alternatives.
Jackson - Josephine Transportation Committee March 16, 1995
Consensus Letter Page 2
In addition, the Pacific Highway-Junction Crater Lake Highway project compliments other
transportation and economic development efforts occurring in the Crater Lake Highway corridor.
We fully support the use of lottery funds to complete transportation improvement projects which
have a clear economic impact, such as those at the foreign trade zone adjacent to the Rogue
Valley International Airport. It is crucial that the Pacific Highway project compliment the foreign
trade zone project.
Development and construction in 1998 of the Crater Lake Highway, Linn to Dutton Road
section, remains an important element of our overall transportation system improvement
program. High population growth occurring or proposed to occur in this corridor warrants careful
analysis of transportation needs. The smooth development of this project, including continuous
local feedback, is crucial to our region.
Reconnaissance work on the South "Y" in Grants Pass, North and South Medford
Interchanges, and Medford Viaduct round-out the list of key project priorities. All of the
above projects are central to our region's economic future, livability, and mobility.
Prior STIP Operations/Enhancement/Modernization Commitments
The following is a listing of 1995 - 1998 STIP project commitments. These projects should also
be included in the 1996 - 1998 update.
Rogue Valley Rideshare - all years
Elk Creek Road modernization- 1996
South Valley View Road to Ashland Bikeway (enhancement) _ 1996
New Hope Road modernization- 1996
Ashland Park& Ride Lot- 1997
Gold Hill Bike/Pedestrian Path(enhancement) - 1997
Jacksonville Bike/Pedestrian Path(enhancement) - 1997
Safety Projects
Providing a safe transportation system is a core responsibility of State and local transportation
agencies. The projects listed below are central to ensuring that the region's transportation system
remains safe. Not itemized are various I5 protective screening projects in Jackson and Josephine
Counties. We acknowledge the legislature's prerogative to target ODOT's expenditures, yet we
believe that Oregon communities and ODOT's regions' working cooperatively through the STIP
process, can better maximize transportation safety investments. At approximately $40,000 per
screening project, the safety benefits would appear to fall far short of the cost.
The following are crucial safety projects in Jackson and Josephine Counties which were included
in the 1995 - 1998 STIP. These projects should also be shown in the 1996 - 1998 update.
Rogue Valley Highway @ Erhman Way - 1997
U.S 199 @ Dowell Road signalization- 1997
South Valley View Road: 15 to OR99 - 1998
Jackson - Josephine Transportation Committee March 16, 1995
Consensus Letter Page 3
Bridge and Preservation Projects
The preservation of the existing transportation system is central to maintaining the economic
well being and livability of the State. The Commission's policy to achieve 90 percent"fair or
better" pavement condition ratings on the State system by the year 2010 is an- ambitious goal.
The goal should be achieved. Similarly, bridges must be rehabilitated to ensure their
performance.
Preservation and bridge projects included in the 1995 - 1998 STIP in our region include the
following. We believe all should be included in the 1996 - 1998 Update.
OR62 Linn to OR234 (preservation) - 1996
OR199 Applegate River to Chandler Creek(preservation)- 1996
OR238 Williams Creek Bridge- 1996
OR46 Lake Creek Bridge - 1996
Table Rock Road - Rogue River Bridge- 1996
Oregon Caves National Monument Entrance Road (preservation)- 1996
Williams Highway, Williams Creek Bridge- 1996
I5 N. Grants Pass to Evans Creek(preservation) - 1997
Rogue River Loop - Robertson Bridge - 1997
Rogue River Loop - Limpy Creek Bridge- 1997
Antelope Road-Antelope Creek Bridge- 1997
Cobliegh Road - Big Butte Creek Bridge - 1997
Main Street (Trail) - Trail Creek Bridge - 1997
Pelton Lane - Sams Creek Bridge - 1997
Illinois River Road - Anderson Creek- 1997
Leonard Road- Sparrow Hawk Creek- 1997
OR238 Applegate River Bridge - 1998
Finch Road - Illinois River Bridge - 1998
Powell Creek Road - Williams Creek Bridge - 1998
Development and Reconnaissance
Reconnaissance and development projects will be the region's construction projects of the future.
We believe that the failure of ODOT to develop new projects in our region during the past
decade have lead, at least in part, to revenue/benefit inequities. The only significant
modernization, capacity adding projects within our urban areas during the past twenty years have
been the Grants Pass Parkway (3rd Bridge) project and the 15 Pine Street Interchange at Central
Point which were constructed in 1991 and 1992, respectively. Without a consistent commitment
to project development, our region's construction program will be in jeopardy.
Jackson - Josephine Transportation Committee March 16, 1995
Consensus Letter Page 4
The following development projects were identified in the 1995 - 1998 STIP and should be
included in the 1996 - 1998 update.
OR140-Pacific Highway (I5)to the Junction of Crater Lake Highway (OR62)
final plans FY 1999
OR238 Highway 238 to Jackson Street(unit 2) - final plans FY 1999
OR62 MP19 to Tiller Trail Highway -final plans 2000
OR99 Valley View Road to Walker Ave- final plans 2000
The region has high expectations that these development projects will be completed on schedule
and be ready for construction at or near the end of the decade. We recognize that their future
construction will depend upon project benefits and costs, and transportation needs. The
development of a project does not necessarily guarantee its construction. Without growth in total
transportation system revenues, we recognize that the priority placed upon modernization
projects will fall below those of preservation work.
The region requests that the OR238 - City of Jacksonville Project(formerly known as the
Jacksonville Bypass) be advanced from reconnaissance to development. The community will
soon complete their transportation plan and select a route for this improvement. Historically, the
community's dilemma on route selection postponed advancement of this project.Now that the
City has made its decision, it is time for a more detailed analysis of the project(recommend-
final plans 1999).
Reconnaissance projects included in the 1995 - 1998 STIP and which be included in the 1996 -
1998 update are listed below.
South Medford Interchange
Medford Viaduct
North Medford Interchange
Little progress has been made on these projects due the importance placed upon development
projects. We are anxious, to begin to see the results of this work. Additionally, one remaining
interchange in the metropolitan area should be added to the list; I5 -Fern Valley Road
Interchange including Fern Valley Road to its intersection with OR99. This interchange is
forecast to experience increasing demands, which it is ill designed to handle. The reconnaissance
work will provide the needed insights into appropriate land development in the area. Already
underway is a Transportation and Growth Management funded corridor analysis for Fern Valley
Road between OR99 and the East Phoenix City Limits. This project will provide an excellent
context for the interchange reconnaissance work.
Public/Private Transit Services
We are concerned about the adequacy of intercity and intracity transit services. Demands for
accessible transit services within the region continue to grow. There is an increasing need to
bolster federal, state, and local partnerships to fund these vital services. Our consensus letter does
Jackson - Josephine Transportation Committee March 16, 1995
Consensus Letter Page 5
City Attorney
City of Ashland
(503) 482-3211, Ext. 59
MEMORANDUM
March 30, 1995
TO: The Mayor and Council
FROM: V" Paul Nolte
SUBJECT: Amendment Associated with the Ordinance Amending Sections
18.76.050, 18.76.060, and 18.08.390 of the Ashland Municipal
Code Relating to Flag Partitions
The following amendment was drafted pursuant to council direction given at the
council meeting on March 7, 1995. Because it is an amendment to the published
proposed ordinance, it must be read in its entirety if the council wishes to adopt it.
18 76 060 Preliminary Approval of Flag Partitions. Partitions involving the
creation of flag lots shall be approved by the Planning Commission if the
following conditions are satisfied:
t" As praviped rn this sbbsestron, ptiEat,o brie ;end pedestnan pattte may
6c rep�ured in flag partitions to minimrze travef d,stances w,th,n and be#ween
subd,vrs,ehs, ptanned deueC4pments shapp,n> ;enters, nearby res+derttaal
areas, transit stops, schools or'parks Paths;may b� rectutred,to ire d�dreated
#a ills puE�itc or reserved feu future acq+.usrtto� and d$uetapment, as d�tterntrned'
f�e[ow, to flag parttr4ns wriere the nearest s,de street is not less than �5o fee
frrzm the ftagpate ar where necessary tv ex#end or suentuatty conneet err
az,strng nC propased path ;The path shad kts provider#yarn the pa,rat there
a�pofe crznnects tca a sti'ee#, then through the ffagprte to therear tot tine of the
ftag1ot at palm tc+whitttt the path rlrght logtaalty errd �`or this sttbse�an,
side street means:a street roughly parallel #a; the ffag�ole, ger�eraily ritrtnrng to
the same:direction as the flagpole and intersecting tie street cnnnepts..d to #hi3
f{agpoie.
1. Paths shall,;he dedicated #o the putati or irrevocably offered to
the public by a written offer approved by the c,ty atu5rney vthen an
tnd,vtdualzetl determ,nat,ari rs,matle that the ,mpac# of the part,t,on ant ds
prapi�seef devetapmertt rs 1^qughtjr proporlsonal to the;:requirerrrent x�f the path
2 lri other casesk paths may be reserved for future aequssition or
dedla�trix;� by restrietin�stevetopment w,thirr'the partition v�hir� is Inai�r�srster�t
v+ith the. tabtistiinent of&path in the future uoh reservations shaN;be
reaordod on the part<tiorr rhap
Is icouncil W ep-per.meml
�,OF ASNi�y. -
enmarandnm
OREOOP
March 31, 1995
Honorable Mayor and Council
r
ram: John McLaughlin, Planning Direc r
�LIQjPCt: Bike and Pedestrian Paths Associated with Flag Lots
City Attorney Paul Nolte has prepared some additional language that would
allow for the requirement of easements and dedications associated with the
development of bike and pedestrian pathways during flag partition
applications. While I believe that Paul's wording is excellent, I do have
some concerns about the process and timing of adopting the language.
We are currently working with the law firm of O'Donnell, Ramis, Crew,
Corrigan, & Bachrach on reviewing our Comprehensive Plan and Land
Use Ordinance for updates regarding exactions, and the proper wording in
a post-Dolan world. They are preparing draft language that will hopefully
allow for the successful requirement of open space, street, pedestrian path,
and other dedications associated with planning actions. I would
recommend that rather than adopting Paul's wording at this time, we wait
until we have received the report that specifically addresses this issue.
Further, I am concerned that we are adding some very specific language on
an important issue associated with flag drives and pedestrian requirements,
without going through our normal public involvement process.
Specifically, the Planning Commission has not had an opportunity to hold a
hearing on these amendments, allowing for their review as well as public
comment from concerned citizens and interest'groups. While I don't
believe the Commission is opposed to such requirements, I believe that
following our standard process for such important amendments would be
the more prudent approach.
Therefore, I recommend that rather than adopting the language proposed
by Paul, that we wait for the final report on the Dolan language, and that
we look at an overall ordinance amendment relating to subdivisions,
partitions, site reviews, etc...