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HomeMy WebLinkAbout1995-0516 Council Mtg PACKET Importan t: Any citizen attending Council meetings may speak on any item on the agenda, unless it is the subject of a public hearing which has been closed. If you wish to speak, please fill out the Speaker Request form located near the entrance to the Council Chambers. The Chair will recognize you and inform you as to the amount of time allotted to you. The time granted will be dependent to some extent on the nature of the item under discussion, the number of people who wish to be heard, and the length of the agenda. AGENDA FOR THE REGULAR MEETING ASHLAND CITY COUNCIL May 16, 1995 I. PLEDGE OF ALLEGIANCE: 7:00 p.m., Civic Center Council Chambers II. ROLL CALL III. APPROVAL OF MINUTEStegular meeting of May 2, 1995 an�,Xecutive Session of May 5, 1995. IV. SPECIAL PRESENTATIONS & AWARDS: Mayor's proclamation designating the week of May 22-26 as "National Public Works W.^k." Mayor's proclamation designating the week of June 4-10 as "Crosswalk Awareness Week." V. CONSENT AGENDA: 1. Minutes of Boards, Commissions and Committees. 2. Departmental Reports for April, 1995. 3. City Administrator's Monthly Report - April, 1995. 4. Snow Report for April, 1995. 5. Letter from Donna Daniels, recipient of "Volunteer Spirit" award. 6. Acceptance of Affordable Housing Report assessing effectiveness of housing goals adopted in 1990. VI. PUBLIC HEARINGS: (Testimony limited to 5 minutes per speaker. Must conclude at 9:30 p.m.) 1. Planning Action 95-021 is a request for a Comprehensive Plan Map amendment from Single Family Residential Reserve to Health Care and Zone Change from RR-.5P to HC (Health Care Services) for 21.82 acres located on the east side of North Mountain Avenue, between Interstate 5 and Bear Creek. Comprehensive Plan Designation: Single Family Residential Reserve; Zoning: RR-.SP; Map #: 4DA; Tax Lot: 100 (6.45 acres); Map N: 4AD; Tax Lot: 200 (15.37 acres). Applicant: Madeline Hill. Supplemental Budget for 1994-95. a. Reading by title only of "A Resolution adopting a Supplemental Budget for 1994-95." 3. Adoption of 1995-96 Budget. Reading by title only of "A Resolution approving the 1995-96 Budget and making a ro nations." C7l�DZ7v`8--- First read in "An Ordinance levying taxes for the period of July 1, 1995 to and including June 30, 1996, such taxes in the sum of$4,059,000 upon all the real and personal property subject to assessment and levy within the co rate limits of the hLCity of Ashland, Jackson County, Oregon", and nd readin y title only. VII. PUBLIC FORUM: Business from the audience not included on the agenda (limited to 5 minutes per speaker and 15 minutes total). VIII. NEW AND MISCELLANEOUS BUSINESS: 1. Report from Fire Chief Woodley on clean-up of City-owned parcel at top of Morton Street. 2. Report from Energy Conservation Manager Dick Wanderscheid regarding notable conservation events. 3. Memorandum from Assistant City Administrator Peggy Christiansen regarding 1995-96 Council Goal 0/5: Develop and implement a citizen/government communication program which includes citizen input. IX. ORDINANCES, RESOLUTIONS & CONTRACTS: First readin b title only of "An Ordinance relating to aggressive panhandling; interference with travel on sidewalks; making it unlawful to place another in fear of offensive physical contact; prohibiting open containers and improper use of public monuments and fountains; adding new Chapter 10.46 to the Ashland Municipal Code relative to unauthorized camping or sl a public property; and providing penalties." 2O. First reading title only of "An Ordinance amending the Ashland Municipal Code, Land Use Or mance, modifying front yard setbacks in the R-2 District and encouraging porches." Reading by title only of "A Resolution creating a Conservation Commission." Reading by title only of "A Resolution electing to receive State-shared revenues." Reading by title only of "A Resolution relating to the provision of City services for State- ` ' shared revenues." X. OTHER BUSINESS FROM COUNCIL MEMBERS XI. ADJOURNMENT m n : Any citizen attending Council meetings may speak on any item on the agenda, unless it is the subject of a public hearing which has been closed. If you wish to speak, please fill out the Speaker Request form located near the entrance to the Council Chambers. The Chair will recognize you and inform you as to the amount of time allotted to you. The time granted will be dependent to some extent on the nature of the item under discussion, the number of people who wish to be h d, and the length of the agenda. AGENDA FOR THE REGULAR MEETIN ASHLAND CITY COUNCIL May 16, 1995 I. PLEDGE OF ALLEGIANCE: 7:00 p.m., Civic Center Council Chambers II. ROLL CALL J APPROVAL OF MINUTES: Regular meeting of May 2, 1995 and Executive Session of May 5, 1995. SPECIAL PRESENTATIONS & AWARDS: 1. Mayor's proclamation designating the week of May 22 26 as "National Public Works Week." 2. Mayor's proclamation designating the week of June 4-10 as "Crosswalk Awareness Week." }� CONSENT AGENDA: / 1. Minutes of Boards, Commissions and Committees. 2. Departmental Reports for April, 1995. 3. City Administrator's Monthly Report - April, 1995. 4. Snow Report for April, 1995. Letter from Donna Daniels, recipient of "Volunteer Spirit" award. U Acceptance of Affordable Housing Report assessing effectiveness of housing goals adopted in 1990. r� VI. PALIC HEARINGS: (Testimony limited to 5 minutes per speaker. Must conclude at 9:30 p.m.) Planning Action 95-021 is a request for a Comprehensive Plan Map amendment from Single Family Residential Reserve to Health Care and Zone Change from RR-.5P to HC (Health Care Services) for 21.82 acres located on the east side of North Mountain Avenue, between Interstate 5 and Bear Creek. Comprehensive Plan Designation: Single Family Residential Reserve; Zoning: RR-.5P; Map #: 4DA; Tax Lot: 100 (6.45 acres); Map #: 4AD;.Tax Lot: / 200 (15.37 acres). Applicant: Madeline Hill. j1 Supplemental Budget for 1994-95. Reading by title only of "A Resolution adopting a Supplemental Budget for 1994-95." 3. Adoption of 1995-96 Budget. a. Reading by title only of "A Resolution approving the 1995-96 Budget and making appropriations." b. First reading of "An Ordinance levying taxes for the period of July 1, 1995 to and including June 30, 1996, such taxes in the sum of $4,059,000 upon all the real and personal property subject to assessment and levy within the corporate limits of the City of Ashland, Jackson County, Oregon", and second reading by title only. V PUBLIC FORUM: Business from the audience not included on the agenda (limited to 5 minutes per speaker and 15 minutes total). VIII. hTZ AND MISCELLANEOUS BUSINESS: Report from Fire Chief Woodley on clean-up of City-owned parcel at top of Morton Street. Report from Energy Conservation Manager Dick Wanderscheid regarding notable conservation events. Memorandum from Assistant City Administrator Peggy Christiansen regarding 1995-96 Council Goal 115: Develop and implement a citizen/government communication program which includes citizen input. IX. ORDINANCES. RESOLUTIONS & CONTRACTS: First reading by title only of "An Ordinance relating to aggressive panhandling; interference with travel on sidewalks; making it unlawful to place another in fear of offensive physical contact; prohibiting open containers and improper use of public monuments and fountains; adding a new Chapter 10.46 to the Ashland Municipal Code relative to unauthorized camping or sleeping on public property; and providing penalties." First reading by title only of "An Ordinance amending the Ashland Municipal Code, Land Use Ordinance, modifying front yard setbacks in the R-2 District and encouraging porches." 3. Reading by title only of "A Resolution creating a Conservation Commission." Reading by title only of "A Resolution electing to receive State-shared revenues." 5. Reading by title only of "A Resolution relating to the provision of City services for State- shared revenues." X. OTHER BUSINESS FROM COUNCIL MEMBERS XI. ADJOURNMENT MINUTES FOR THE REGULAR MEETING ASHLAND CITY COUNCIL May 2, 1995 CALLED TO ORDER Mayor Golden called the meeting to order at 7:00 p.m., Civic Center Council Chambers. Councilors Laws, Reid, Hauck, Hagen, Winthrop and Thompson were present. APPROVAL OF MINUTES The Minutes of the Regular meeting of April 18, 1995 were accepted as amended with the following: Page 1, Mayor's Appointments, paragraph 2: should state appointees serving more than two "terms" rather than "years". SPECIAL PRESENTATIONS & AWARDS 1. Presentation of Mayor and Council's annual James M. Ragland "Volunteer Spirit" Community Service Award. Donna Daniels was presented with the James M. Ragland Memorial "Volunteer Spirit" Community Service Award by Mayor Golden. 2. Mayor's proclamation designating the week of May 14-20 as "National Emergency Medical Services Week". Mayor Golden read proclamation designating "National Emergency Services Week" which encouraged the community to observe this week by recognizing the cooperative efforts of Ashland's emergency medical services teams. 3. Mayor's proclamation designating the week of May 14-20 as "National Historic Preservation Week". Mayor Golden read proclamation designating "National Historic Preservation Week" which called upon the people of Ashland to recognize and participate in this observance. CONSENT AGENDA: 1. Minutes of Boards, Commissions and Committees. 2. Departmental Reports for March and April, 1995. 3. Memorandum from Director of Public Works regarding public hearing on May 16 by DEQ on Ashland WWTP upgrade. 4. Letter from State Division of Audits congratulating the City of Ashland for receipt of GFOA "Certificate of_Excellence in Financial Reporting" from 1993-94 Annual Audit. 5. Quarterly Financial Report ending March, 1995. Councilors Winthrop/Hagen m/s approval of Consent Agenda. Voice vote: all ayes. Motion passed. 1 PUBLIC HEARINGS 1. Request to amend the Procedures Chapter 18.108 of the Land Use Ordinance; reconciling other sections of the Land Use Ordinance and the Municipal Code to these amendments; amending the appeals process and making the Planning Commission the final decision maker on most land-use decision; amending the variance criteria and other sections in the Land Use Ordinance; and repealing Resolutions 73-38 and 88-20. Planning Director John McLaughlin spoke regarding how the process of this amendment to the Land Use Ordinance started from the Council goal setting session when Planning was asked to clarify the process and limit the appeals that come before the Council in an attempt to reduce Council workload, expedite the process, making it a clear, more objective process. Planning Department looked at the procedures and took all the actions that are quasi-judicial in nature, all actions that are criteria based in there decisions, not policy setting but criteria based on the ordinance and said that the Planning Commission would be the final decision maker on the majority of these actions. The Planning Commission deals with similar actions on monthly basis, and are trained to make these types of decisions. The Council would hear appeals on zone changes and annexations that would involve actions on individual parcels. All other appeals would go to LUBA,after the Planning Commission decisions. On policy matters of comprehensive plan map amendments, ordinance changes, things that are of major consequence in how the city grows and develops in the future would come before the Council for final decision. Clarification on issues were also made during this amendment procedure. Handed out information on past appeals for the last 3 1/2 years; 10 appeals filed; 7 heard by council (3 decided by mediation or dismissed); 4 Type IVs; 5 Type I's; 1 Building Permit; 1 appealed to LUBA (City decisions sustained); 2 PC decisions overturned by Council (one based on a redesign by applicant). Director McLaughlin asked Council for direction in regards to what they would like and not like to hear in regards to the appeal process. The recommendation was that the Planning Commission make the final decision on all quasi-judicial appeals. Councilor Reid commented on not being able to hear new evidence. She felt people would compare it to the legal system where someone who may be guilty, got off on a technicality. She feels it is the wrong to deny new information in this process. Director McLaughin explained that when there were appeals or an option should the council decide to hear appeal, the recommendation was that these actions be heard "on the record". Right now on appeals, all new information can be heard, the decision of the Planning Commission becomes a recommendation and the hearing process begins over entirely new. All new information could then be presented and decision by council is a completely separate decision from the Planning Commission. Recommendation is that the Council hear all appeals "on the record", all issues and points would have to be raised before the Planning Commission. There would still be a Public Hearing, but the testimony would have to be limited to items already placed in evidence or testimony already received. He stated that if there are two sides to an issue that are looking to be adversary, it would make both parties present their complete cases before the Planning Commission. Knowing that there may be an appeal, one side could not present just a portion of their evidence and come back to City Council to delay or expedite, by introducing new, evidence, addressing issues that are going to be raised, or raise new.issues that they know developers could not address at that meeting. The Planning Department position is that all issues be raised before the Planning Commission so all would clear before coming to the Council. The Council decision then would be to support the Planning Commission's decision, over-rule their decision, remand the Planning Commission decision or make a decision with additional conditions based on evidence already on record. Planning felt this would be a way of expediting the process, if everyone knew that all information that was going to be heard, was in the Council packet. 2 ' Councilor Winthrop reported that there were several bills in the legislature that could effect opportunities to appeal and how land use actions would be heard. PUBLIC HEARING OPEN: 7:30 p.m. Don Greene/375 Normal Ave/In favor of amendment to ordinance and feels that the Planning Department has two distinct parts; 1) political process and 2) technical process. Cate Hartzell/881 E. Main/In opposition of amendment to ordinance, feels mediation is significant along with citizen involvement. This amendment forces the Planning Commission into a litigation situation. Does not agree with explanation by Planning Department regarding history of appeals. Does not understand why council feels this appeal process needs to be eliminated. Jack Blackburn/805 Oak St/In opposition of amendment to ordinance and feels that the appeal process for Type II should be kept. He would like to see the Council left in the appeal process . Susan Hunt/220 Nutley/In opposition of amendment to ordinance she feels citizens should have access to elected officials. Handed out letter from James Moore/1217 Park Street/also in opposition of ordinance change. Barbara Ryberg/373 Vista/In opposition of amendment to ordinance and brought with her a petition of 23 signatures stating that this amendment undermines the democratic process. Debbie Miller/160 Normal/In opposition of amendment to ordinance, feels that when appeal does not reach Council it is not a complete process. She feels that the elected officials should have input and citizens should be able to bring appeals to Council. PUBLIC HEARING CLOSED: 7:53 p.m. It was confirmed for Councilor Hauck that all Type III appeals come before the Council for final decision and that one of the proposed changes would be that certain types under Type III would only come before the Council if they were appealed, otherwise would remain with the Planning Commission. Director McLaughlin clarified that Type III is any zone change, annexations, ordinance amendments, map changes, neighborhood plans, site design standards, any kind of changes of this nature are all Type III. What this proposed amendment would do is to divide these into two categories, Type III and Legislative Amendments which would better reflect what the Oregon Statutes state. Councilor Reid questioned City Attorney Paul Nolte regarding a letter received from Richard Cottle commenting on the proposed procedure amendment. Attorney Nolte stated that in the letter by Mr. Cottle he commented on a case evolved out of Jackson County vs. Clark which changed land use as to how courts interpret local ordinances. Prior to this case the courts said would interpret local ordinances. The Clark case states that; No, it is those that write the ordinance, that can interpret their ordinance and tell the court what it means, then the court will abide by that interpretation unless it is clearly wrong. The courts have used this case to decide that it is the "elected" officials interpretation which the courts will listen to and they will not listen to an appointed body. By not allowing appeals to the council, would lose benefit from the Clark vs: Jackson County because if the Planning Commission has to make an interpretation of the ordinance the court would not be necessarily bound by it. It has to come through the Council before the court would listen to the Council interpretation unless it is clearly wrong. 3 Councilor Winthrop would like to consider the idea of changing procedure in that those appeals that are heard are heard "on the record" with public testimony but not introducing new issues. He doesn't feel Council is able to make overall as good of decisions as the Planning Commission. The Planning Commission is more involved and more aware of process, he is in favor of small, low impact decisions are handled through the Planning Commission level. Councilor Laws felt that the Council should wait until after the Legislative Session to make their decision on this proposed amendment. He does agree with limiting appeals to what is "on the record". Councilor Reid questioned Attorney Nolte regarding the technical legalities that would blind the council to relevant information that could come forward. Attorney Nolte stated that the way the ordinance is proposed, the Council has the ability to send back a decision, when new evidence comes to life, that was not available at the time of the Planning Commission hearing. The Council would not hear the new evidence, but send it back to the Planning Commission stating that there seems to be new information that they need to consider before the Council hears it. New information would have to be shown to the Council indicating that the new evidence did not exist or was not readily available at the time of the Planning Commission hearing. Steps would have to be taken by Council to determine whether it is material enough and if it would really make a difference before sending it back to the Planning Commission. Councilor Reid concerned that the Planning Commission is acting without the guidance of the City Attorney when the records are "set" before it comes to the Council. Attorney Nolte stated that the staff is well versed in the law and Planning Director John McLaughlin attends all Planning Commission meetings. Councilor Reid suggests to Council that there be no action taken on this proposed amendment that they should leave the ordinance the way it is and wait until the legislature has met. She favors using the information presented along with further research of hearing appeals "on the record" and is not ready to support amendment at this time. Mayor Golden cautioned Council regarding basing their decisions on what the legislature does. Councilors Winthrop/Hauck m/s to take no action at this time, but to wait until conclusion of the legislative session, sometime this summer and then put the proposed amendment on the agenda for Council consideration. Voice vote: Laws, Hauck, Hagen, Winthrop, Thompson, YES; Reid No. Motion passed 5-1. 2. Request to amend the Land Use Ordinance of the Ashland Municipal Code, modifying front yard setbacks in the R-2 and R-3 districts and encouraging porches. Planning Director John McLaughlin spoke explaining that this is the same proposed amendment which was approved by Council for the R-1 zone. He does recommend a change on page 1, Section D, 3rd line down "minimum set-back of 10 feet" from the front property line rather than "8 feet". This is the same issue raised on acquiring public utility easements along the front 10 feet of properties and being consistent in not encouraging people to build inside easements. This amendment is for all R-2 and R-3 zones excluding historic district, historic district can still use lesser set-backs as provisioned in the ordinance. PUBLIC HEARING OPEN: 8:10 p.m. PUBLIC HEARING CLOSED: 8:10 p.m. 4 It was clarified for Councilor Thompson that the rear set-back for two story buildings is 20 feet and three story buildings are not allowed in the R-2 zone. If three story building in R-3 zone, the set-back would be 30 feet. He questioned whether it would be a hardship on a property owner for a three story building to go 30 feet from the rear line if they were providing open area somewhere else. Councilors Reid/Hauck m/s approval of amendment to second reading. Roll Call vote: Hagen, Hauck, Thompson, Winthrop, Reid, Laws, YES. Motion passed. **note by City Recorder** Proposed amendment of the Land Use Ordinance modifying front yard setbacks in the R-2 and R-3 districts previously motioned on by Council was presented for Public Hearing only. Proposed amendment will be submitted as an agenda item at the next council meeting for first reading and approval by Council to second reading. PUBLIC FORUM Business from the audience not included on the agenda. None UNFINISHED BUSINESS: 1. Request by George Hutchinson, et al regarding traffic signal at North Main and Maple Streets. City Administrator Brian Almquist reviewed letter received from O.D.O.T. concerning various issues relating to the N. Main/Maple project. They requested comments on two issues regarding project timing and the traffic signal. He reported that the city has been requested to commit to a 50% match ($65,000) of funds for the signal. He indicated that the Ashland Hospital Administrator Jim Watson would recommend that the Hospital Board fund $16,250, presuming the City would fund an equal amount. The remainder ($32,500) would be requested from the developer of the Retirement Center. Administrator Almquist also reported that O.D.O.T. reported that they would not be willing to support the project without a left turn lane. It is their view that "Installing a signal at this location, without providing a left turn lane, could actually increase accidents due to the additional vehicles stopping at this location" and are adamant on this point. It was brought to the Council's attention by Administrator, that the City entered into a contract with O.D.O.T. for this project in 1990, at the urging of the Hospital Board and full support of Mayor and Council. He felt that in consideration of the time and sums spent by the State to this date, if the City were to withdraw its support for the project, the remaining funds would likely be diverted to other projects elsewhere in the State, and O.D.O.T. would be highly reluctant to enter into future cooperative agreements with the City of Ashland. It is recommended by Administration that the City Council support the early completion of this project to minimize future accidents, to control costs, and to avoid possible longer period of disruption later in the year. Also, that the City Council commit to a 50% match for this project ($65,000), subject to an agreement with the Hospital Board and the Retirement Center developers. DISCUSSION: Susan Downs/563 N. Main; Read letter proposed to O.D.O.T. which states an opposition to widening to North Main. 5 Councilor Winthrop noted that the memo from O.D.O.T. gave him new perspective on this issue and felt that it would be a win/win situation of a proper intersection with a light for the City. Councilor Laws did not an feel it is an ideal situation with the widening of the streets but since a contract had been made and if a wrong decision was made, it was made previously not presently and the decision could not be changed in good faith given the circumstances. Mayor Golden discussed the problem regarding the widening of the street, which may be in the actual design. She felt possibly that there may be a medium set between O.D.O.T. and the City regarding the left turn lane, signal light and still try to save some of N. Main from being widened. It was confirmed by Administrator Almquist that the funds for the signal, if allocated, would come from the Street Fund Operating Contingency. Councilors Winthrop/Hauck m/s to thank Oregon Department of Transportation for their flexibility in their willing to work with the City in installing a signal light along with the widening of North Main, and that the funds for the signal be taken from the Street Fund Operating Contingency, subject to other matching funds as indicated by City Administrator. Voice vote all AYES, motion passed. Discussion: Administrator Almquist confirmed for Councilor Hagen that comments from O.D.O.T. had been that the project would be constructed as designed. Going back and doing redesigning would require further investment of State money and possibly push the project further down the list of projects to be done. Councilor Hagen stated that the City should look at this project as an opportunity to underground power lines along North Main. With cooperation from O.D.O.T. in possibly timing the signal light with the other lights could benefit traffic speed and pedestrian traffic. He does have a concern with the design, in that the long term plan is to improve a six foot wide bicycle path from Valley View Road to Maple Street and would narrow back down in the historic area. Because this area would never be widened to accommodate bicycles, bicycles and pedestrians would still be fighting for the same space. He questioned how his request of space ahead of both the left trim lanes becoming a planted median strip, could be presented to O.D.O.T. Mayor Golden felt that staff could be directed to look at new designs dealing with issues brought forward by Council. She questioned Council if they would like part of the motion to include a look at the design between now and the beginning of construction. Councilor Winthrop stated that he did not want these possible adjustments to delay the project unless they can be accommodated and seems appropriate to staff, he wants to move forward on this project. 2. Memorandum from City Administrator regarding guidelines for annual pay comparisons. Assistant City Administrator Peggy Christianson brought to council the requested fourth option which is a Comparable Position Survey. This approach would identify and survey top management positions within the Northern California, Oregon and Washington region which are comparable to top management positions in the City of Ashland in terms of size of department budget, number of employees, extent and type of services provided, etc. Council directed staff to do survey on items #1, #2 and #4. 6 NEW AND MISCELLANEOUS BUSINESS 1. Proposed ordinance on camping on public streets and related issues. Presentation by Assistant City Administrator Peggy Christianson and Police Chief Gary Brown on the proposed ordinance. It was reported that the consensus of the work group was that the city should enact the proposed ordinance in conjunction with proactive measures to support social service programs for the homeless. With the adoptions of the ordinance, it is recommended that the City Council direct staff to provide a monitoring and feedback process which results in periodic reports back to the City Council on what impacts are being felt in the community as a result of the ordinance and referral program. Recommendations to City Council included; 1) Approve the proposed ordinance revisions on restricting camping in public places and restricting disorderly conduct, offenses against persons and property and public liquor consumption. 2) Approve the proposed resolution which affirms the City of Ashland's commitment to the right of all persons to use public streets and sidewalks and to be treated equally regardless of their economic or living conditions. 3) At budget adoption, approve the Budget committee's recommendation to provide $127,890 of funding in FY 95-96 for programs in Ashland which aid the homeless. 4) Direct staff to implement (via Bike Patrols, Retired Service Volunteers, Central Areal Patrol Program and other mediums) a more proactive education and referral program about the services available within the region for the homeless. 5) Require a monitoring and feedback process resulting in periodic reports from staff to the City Council (possibly 3-4 months) on the impacts of implementation of the ordinance. Chief Brown reported on significant increase of incidents and service directly related to transients and numerous complaints from citizens and visitors. Increasing numbers of aggressive panhandling and concern by citizens regarding camping in neighborhoods. He spoke on enforcing the law regardless of economic or living conditions, that enforcement will be made in the "spirit" of the law. City Attorney Paul Nolte spoke regarding a disorderly ordinance which provided penalties for pedestrian interference; offensive physical contact; prohibiting open liquor containers; prohibit use of fountains and monuments; camping prohibit; sleeping on benches or within doorways; removal of campsite; and resolution affirming the right of all persons to use public streets and sidewalks to be treated equally regardless of their economic or living conditions. Assistant Administrator Christianson spoke on the social obligations that the City should consider. She stated that the Budget Committee had recommended funds which would aid the homeless and in addition to the Budget recommendation, staff could be proactive in providing information and referrals to transients and the homeless. Councilor Winthrop commented that he does not feel there is anything in this ordinance that directly challenges any type of life style. It was confirmed by Ms. Christianson for Councilor Reid that vouchers for camping need attention and development. She is working with I.C.C.A. and Director Sue Crader on this matter. Bob Rasmussen/1530 N Mountain/Vice President Chamber of Commerce; read letter from President of Chamber of Commerce, Michael Gibbs requesting the City Council to enact a "No Camping Ordinance" within Ashland. Brian Brinson/homeless/Opposes camping ban, challenges the people in need. Patricia Haely/400 Almond/In favor of No Camping Ban; spoke on negative personal experience with transients. Has been burglarized and is concerned with safety. 7 Arian Goodwin/1565 Siskiyou #1/Opposes No Camping Ban, offered as an alternative proposal, a i permanent place for camping for transients and homeless. Feels that the homeless are the ones who deal the most with the negative aspects being spoken of. Susan Hunt/220 Nutley/In favor of No Camping Ban; spoke on camping in watershed area and the safety aspect. Shannon Riley/Opposes No Camping Ban, felt ban would leave transients and homeless with no where to go and no shelter. Marilyn Briggs/590 Glenview/In favor of No Camping Ban; Concerned with warming fires, she has reported recent fires in the watershed. Jeffery Galvan/homeless/Opposes No Camping Ban, would like to take part in the decision process. Feels that everyone needs to help one another. Charles Blimey/homeless/Opposes No Camping Ban. Joy Paz-Novak/208 N Mountain/Opposes No Camping Ban, concern for people involved in camping ban because this is the only means of living they have. Would like to see homeless shelter in Ashland. He feels ordinance is extreme and that there needs to be more of a balance to meet everyones needs. Would like Council to appoint committee to look more indepth into this issue. Barbara Allen/510 Guthrie/In favor of No Camping Ordinance, feels it is a safety issue. Michael Washington/508 N Main/Opposes No Camping Ban, feels this ordinance is targeting a certain group of people. He would like Council to look at the problem of why these people are homeless rather than putting a ban on camping. Suggested Council write San Obispo County which has a program with much success. Debbie Miller/160 Normal/In favor or No Camping Ban, feels it is a safety issue. Sue Crader/1650 Clay/Opposes No Camping Ban, feels that to put a ban on camping without offering an alternative is a mistake. Camping vouchers are temporary and she suggests that the City designate a place for transient and homeless camping. Daniel Rueff/256 Tolman Creek Rd/Opposes No Camping Ban, feels that the public should be able to camp on public land and Council should work on problem of helping the poor. Ken Williams/13 N Main #2/Opposes No Camping Ban, spoke on personal experience in dealing with homeless that had no place to go. John King/spoke on personal experience of being homeless. PUBLIC HEARING CLOSED: 9:45 p.m. Councilor Winthrop stated that he does not favor creating shelters or special camping areas as funding is being provided through ICAA to help deal with this problem. Councilor Reid requested clarification from Chief Brown regarding difference of "spirit" of the law and "letter" of the law. Brown explained that the intent is not to prosecute but that the ordinance will be enforced generated by complaints. 8 Councilors Reid/Hagen m/s approval to continue past 10 p.m. Voice vote: all ayes Motion passed. Councilor Hauck suggested bringing the proposed ordinance back in two weeks for approval'of 1st reading by Council. Resolution No. 95-13, A Resolution Affirming the Right of all Persons to use Public Streets and Sidewalks and to be Treated Equally Regardless of their Economic or Living Conditions, was read by Administrator Brian Almquist. Councilors Hauck/Winthrop m/s approve adoption of Resolution #95-13. Roll Call vote: Laws, Reid, Hauck, Hagen, Winthrop, Thompson, YES. Motion passed. 2. Request from Director of Public Works concerning request for dedication of Dogwood Way (a private street) and sidewalks. Public Works Director Steve Hall spoke requesting direction from Council in relation to require of sidewalks and this specific project. Council direction was to leave this as a private street and if property owners were willing to bring the street up to City Street Standards at their own expense, then the Council would consider the request for dedication. Staff was directed to find out who the property owner was at the end of the hammer head and if they would consider a pedestrian easement. 3. Request by Councilor Winthrop for Council support of HB3458 that establishes procedures for local governments and state agencies to collaborate on regional planning. Councilor Winthrop provided copy of HB3458 and requested support by Council. He felt that this bill would provide an optional mechanism for local communities to get together and work on regional problem solving involving Land Use with the LCDC. It would allow greater flexibility in meeting State requirements, but LCDC would still have to approve any changes to Comprehensive Plans. Medford City Council felt it would weaken control on growth. Councilor Reid stated that she would like more information before giving support. Council agreed with suggestion by Councilor Laws that they endorse the concept of collaboration between local communities in a more flexible manner where appropriate,:than the present law permits. Not to endorse this Bill specifically because it may have some technical flaws. Councilors Laws/Thompson m/s to table this matter at this time. Voice vote Laws, Hagen, Thompson, YES. Reid, Winthrop, Hauck, Mayor Golden, NO. Motion denied. Councilors Laws/Winthrop m/s to endorse concept but not endorse the language of HB3458. Voice vote all AYES. Motion passed. 4. Sewer connect request by M/M Clarence Gunther, 1021 Clay Street. Public Works Director Steve Hall presented recommendation that Council approve request for sewer lateral with following conditions; 1) Property Owner meet all requirements of AMC 14.08.030, Connection- Outside City, Inside Urban Growth Boundary. 2) Property owner not be allowed to connect existing home to sewer lateral until after the annexation of their property to the City of Ashland. 9 Correction on fourth paragraph of memorandum, should read as follows: With this approval, partitions of ' the property would "not" be allowed as specified in AMC 14.08.030.F. Councilors lAws/Hauck m/s to approve sewer connect request by M/M Clarence Gunther, 1021 Clay Street. Voice vote all AYES. Motion passed. DISCUSSION: Julie Schwartz/237 Almond/Requested that it be on record that she opposed connecting any new sewer connections to the City. 5. Sewer connect request by Wayne Zurfleugb, 180 Crowson Road. Public Works Director Steve Hall presented recommendation that Council approvefest for sewer lateral with the following conditions; 1) Property owner meet all requirements of AMC'14.08.030, Connection- Outside city, Inside Urban Growth Boundary. 2) Property owner sign agreement to participate in the cost of constructing future sanitary improvements in Crowson Road. 3) Property owner agree to connect to sanitary sewers in front of 180 Crowson when they are constructed. Letter from Jackson County was provided stating that the existing system was failing and that there is no other location on the lot with enough physical space available for installation of repair system. Councilors Hauck/Hagen m/s to approve sewer connect request at 180 Crowson Road. Voice vote Laws, Reid, Hauck, Hagen, Winthrop, YES. Thompson abstained. Motion passed. ORDINANCES. RESOLUTIONS & CONTRACTS 1. Reading by title only of "A Resolution transferring appropriations within the 1994-95 budget." Councilors Hauck/Winthrop m/s approve adoption of Resolution //95-14. Roll call vote: Laws, Hauck, Hagen, Winthrop, Thompson YES. Reid, not present. Motion passed. OTHER BUSINESS FROM COUNCIL MEMBERS Not permitted, time constraint. ADJOURNMENT Meeting was adjourned at 10:30 p.m. Barbara Christensen, Recorder Catherine M. Golden, Mayor 10 'A. ...... ...... �I�i:A '4, PROCLAMATION WHEREAS, in 1960 President John F. Kennedy proclaimed that one week each year would be set aside to recognize the accomplishments Of Public Works professionals; and WHEREAS, this year marks the 101st anniversary of the Public Works profession; j1h and A WHEREAS, public works services provided in Our community are an integral part of _w our citizens' everyday lives; and WHEREAS, the support of an understanding and informed citizenry is vital to the efficient operation of public works systems and programs such as water, sewers, streets, storm drains, equipment, the municipal airport, and snow removal; and W HEREAS, the health, safety, and comfort of this community greatly depends on :7 these facilities and services. iCj NOW, THEREFORE, 1, Catherine M. Golden, Mayor of Ashland, do hereby proclaim the week of May 22 - 26, 1995 as: NATIONAL PUBLIC WORKS 'WEEK j . in Ashland, and I call upon all citizens and civic Organizations to acquaint themselves with the issues involved in providing our public works and the contributions which public works officials make every day to Our health, safety, and comfort. Dated this l6th day of May, 1995. Barbara Christensen, City Recorder Catherine M. Golden, Mayor is 1 -mr ni, ...Id's.... ..... . .. ....... ............ ^ PROCLAMATION WHEREAS, pedestrians have the right of way over vehicles; and WHEREAS, Oregon law requires drivers to stop for pedestrians in marked or unmarked crosswalks; and WHEREAS, every intersection is a crosswalk whether painted or not; and WHEREAS, children under the age of nine cannot judge distance, motion or speed; may be inattentive or distracted; and may think that when they see a car, the driver sees them; and WHEREAS, the elderly or disabled may have poor vision, hearing, or other A01( limitations; and WHEREAS, the City is committed to encourage walking and all citizens are entitled to safe-use of the public roads. NOW, THEREFORE, I, Catherine M. Golden, Mayor of the City of Ashland, do | hereby proclaim the week of June 4 through June 10, 1995, as CROSSWALK AWARENESS WEEK in the City of Ashland, Oregon, and I call upon all motorists to contribute to improving the safety of pedestrians and crosswalks by being aware of them and graciously yielding the fight of way. Dated this 6th day of June, 1995. Barbara Christensen, City Recorder Catherine M. Golden, Mayor ASHLAND PLANNING COMMISSION REGULAR MEETING MINUTES APRIL 11, 1995 CALL TO ORDER The meeting was called to order by Chairperson Barbara Jarvis at 7:05 p.m. Other members present were Bingham, Cloer, Carr, Hibbert, Armitage, Bass and Finkle. Giordano joined the meeting for the Type II Planning Action. Staff present were McLaughlin, Molnar, Knox and Yates. APPROVAL OF MINUTES AND FINDINGS Carr moved Cloer seconded to approve the Minutes of the March 14, 1995 Regular Meeting. The Minutes were unanimously approved. There were no Findings. PUBLIC FORUM No one came forth to speak. Brent Thompson (not present) sent a real estate advertisement taken from the April 9, 1995 Medford Mail Tribune and a letter to the editor that he asked be passed around the Commission. The articles dealt with placement of garages and pedestrian friendly development. TYPE III PUBLIC HEARING PLANNING ACTION 95-021 REQUEST FOR A COMPREHENSIVE PLAN MAP AMENDMENT FROM SINGLE FAMILY RESIDENTIAL RESERVE TO HEALTH CARE AND ZONE CHANGE FROM RR-.5P TO HC (HEALTH CARE SERVICES) FOR 21.82 ACRES LOCATED ON THE EAST SIDE OF NORTH MOUNTAIN AVENUE, BETWEEN INTERSTATE 5 AND BEAR CREEK. APPLICANT: MADELINE HILL Site Visits and Ex Parte Contacts Finkle, Armitage, Hibbert, Carr, Bass and Jarvis had site visits. Cloer declared an ex parte conflict and excused himself from the hearing. Cloer referred to Bass' comments during the last meeting that at some later time a provision be made for mixed use on the east side of Mountain Avenue. He also wondered to what extent representatives from the Neighborhood Committee had been heard. Bingham had a site visit and noted the native grasses. ! 1 STAFF REPORT McLaughlin reported this is a continuation of a zone change request and a portion of the North Mountain Neighborhood Plan that has been agreed upon throughout that process. The applicant is moving forward with her independent portion. The City and the neighbors are currently in mediation over the areas of disagreement which include impacts of development to the North Mountain neighborhood. The applicant will be participating throughout the mediation. A neighborhood plan should be coming to the Commission in the not to distant future. Last month, Staff proposed an option for senior housing by trying to use a senior overlay zone as part of the Single Family Residential process. After last month's discussion it became evident it would not be a good tool. The Health Care Services zone seemed to be more appropriate. The HC zone was designed around a multi- family zone (R-2 zone) but allows for mix of housing types related to senior housing in particular. It also allows all the housing types normally found in R-2 from single family detached to multi-family apartments. It allows for different uses that are supportive of the HC services zone such as offices, sales and rentals. Staff believes this is appropriate zoning for this project. The HC zone uses an existing tool already in the zoning ordinance, ties in directly to the Site Review ordinance, and allows for the development of a subdivision or other multi-family that can be tied into the Performance Standards. It is in keeping with the Neighborhood Plan and there should not be a conflict. Staff is recommending approval of the application with the four attached Conditions. Finkle wondered about the possible neighborhood commercial development across the street that could be two-story. He does not want the wording in the Conditions to prevent two-story buildings on both sides of the street. McLaughlin said the neighborhood commercial would have the same type of Condition--whatever happens with the neighborhood commercial must reflect the residential character of that area too. There would not be as much concern about two-story as with the massing of the buildings that would be out of scale with single or multi-family housing. McLaughlin said the goal is to have the streetscape reflective of the neighborhood and buildings that are riot reflective of that (congregate care units) be buffered or set back from the streetscape. If this property is sold, McLaughlin clarified, a new applicant would have to go through this process all over again. The approval of this application will be tied to the applicant. ASHLAND PLANNING COMMISSION 2 REGULAR MEETING MINUTES APRIL 11, 1995 Jarvis noted that an addendum to the application was submitted (on purple paper). McLaughlin read a letter from Madeline and Hunter Hill into the record. PUBLIC HEARING MADELINE HILL brought two representatives with her from the architectural firm in Seattle of Dieterich.Muthun. LESLIE MOLDOW and LISA FOLKINS showed slides and gave an explanation of the conceptual design for the project. Hill said they are trying to take what they know about Ashland, and taking seniors into account, and not have too much walking and not have too much building bulk. Moldow said there would be a community center with public parking. She also noted that the hillside is very visible and that will influence the impression of the development. Folkins said there will be narrow streets with pedestrian friendly amenities that will connect outside the development. Jarvis asked if there were plans for any commercial development and Hill said they are looking at what other successful developments have built including a small clinic, a wellness center, an exercise area and a drug store if it is appropriate. PATTY PERRIN, 604 Taylor, encouraged the Commission to give this project their approval. The project will give great meaning to the town and seniors need it. Seniors need a safe, pleasant place to live. LOU NORTON, 74 Third Street, encouraged approval, the sooner the better. JIM NORTON, 74 Third Street, echoed the prior comments. He feels Madeline Hill is well qualified to build such a development. MATT KOCMIEROSKI, P. O. Box 175, Ashland, read a letter dated April 11, 1995 favoring the application. LLOYD PENNINGTON, 932 Walker Avenue, has lived in Ashland for 49 years and would not like to move from Ashland. Most younger people don't feel the urgency but for the elderly, this is urgent. There is nothing else in Ashland that will accommodate their needs. Pennington urged approval so the process can move forward at a more rapid rate. WES HOME, 821 Hillview Drive, was born in Ashland. This is a wonderful opportunity for the Commission to place a little bit of heaven at this place called home. ASHLAND PLANNING COMMISSION 3 REGULAR MEETING MINUTES APRIL 11, 1995 JOHN HASSEN, 129 N. Oakdale, Medford, OR 97501, wants to be sure that all evidence of need heard on March 14, 1995 both written and oral be included in the record. On page 167 of the Land Use Ordinance, it sets for the criteria for a comprehensive plan and zone change. Hassen referred to the criteria for a comprehensive plan and zone change. There are four items of need, and three of the criteria have been met, but especially in light of the testimony heard in March and tonight, item (d) where compelling circumstances relating to the general public welfare require such an action, the testimony has been overwhelming in support of that item of need. Also met are (a) and (c) as the senior citizen population has increased. Jarvis reiterated that all the testimony received previously on the senior overlay zone be shifted and placed in the record as referring to the Health Care Services zone. With reference to a possible berm along 1-5 and planting along North Mountain, Finkle said it appeared to be a walled-off community with two entrances. He did not think that fit in with what has been his understanding of the discussion of an integrated community. Does the applicant see houses facing North Mountain as part of the overall community, or is everything facing inward? Folkins said they do not want to face away from North Mountain. Moldow said they are conscious about creating physical buffers so people are not residing too close to the power lines. Carr wanted to make sure the applicant knew how concerned she is about bulk and scale and how it will fit into the rolling topography. She would find it distressing to have a building going "up" high on the hill. It is really important to have the building fit in with the topography. She would like to see a more welcoming look to the development and not so foreboding. COMMISSIONERS DISCUSSION AND MOTION Because of the unique nature of this project, Bass will not let the following comment interfere his favoring of the project. From a strict planning standpoint, he does not like to see individual parts of plans taken ahead of the whole plan. Carr moved to recommend approval of Planning Action 95-021 with the attached Conditions. Hibbert seconded the motion and it carried unanimously. TYPE If PUBLIC HEARINGS PLANNING ACTION 95-019 REQUEST FOR A MINOR LAND PARTITION, WITH BOUNDARY LINE ADJUSTMENT, TO DIVIDE A PARCEL INTO THREE LOTS AT 115 CHURCH ASHLAND PLANNING COMMISSION 4 REGULAR MEETING MINUTES APRIL 11, 1995 STREET. VEHICULAR ACCESS TO THE REAR PARCEL (FLAG LOT) WILL BE ALONG THE EXISTING PUBLIC ALLEY. CONSEQUENTLY, A VARIANCE TO PAVING AND SCREENING OF THE FLAG DRIVE HAS BEEN REQUESTED. APPLICANT: LAWRENCE AND BEATRICE CARLSON All the Commissioners had a site visit. STAFF REPORT Knox reported that this application was originally approved as a Type I planning action. A neighbor called it up for a public hearing. The application involves a Minor Land Partition, Lot Line Adjustment and Variance. The Minor Land Partition divides the lots into two lots with vehicle access from the alley and pedestrian access along an eight foot wide flag lot with a four foot wide walking path meandering down the eight foot strip. The Lot Line Adjustment adds 4,000 square feet to the third lot to make it a conforming lot. The Variance is for vehicle access from the alley. There was an amendment to the partition ordinance that came to the Commission in November, requiring a condition of approval when lots abut an alley, that vehicle access be from the alley and a pedestrian access lead to the primary street. That amendment was approved by the Commission and forwarded to the City Council. April 4, 1995, the Council approved and it is awaiting first and second readings. Staff received letters dealing with the cost and improvements to the alley and additional vehicle trips. The cost of alley improvements would be borne by the developer of the flag lot. The improvements would occur at the time of the Certificate of Occupancy for the new home. Condition 4 requires the applicant to provide an alley improvement plan. Staff recommended approval of this application. Giordano asked what the standard alley width is for an alley in Ashland. Knox said mostly 16 feet and the Fire Marshall would like a 12 foot minimum. Armitage wondered if the entire length of the alley was proposed for paving and Knox responded that it would not include the upper portion. That Condition can be clarified. PUBLIC HEARING LAWRENCE CARLSON, 109 Church Street, stated the goal in developing the new lot is not to have a flag right next to their dining room window. By having alley access, this will create less impact on the neighborhood in general especially in historical terms. Secondly, they want to enlarge their own lot so they can add onto their house or have extra yard space. Also, they wanted to get the lot next door cleaned up. ASHLAND PLANNING COMMISSION 5 REGULAR MEETING MINUTES APRIL 11,1995 They didn't feel the flag would be good on the other side of 109 Church because there are six large trees and shrubs. It will work well for a pedestrian path. BEA CARLSON, 109 Church Street, said she wanted to add onto their house. Many trees would have to be removed if there was a paved flag drive. This seemed a way to enhance the neighborhood. They bought the land so they could enlarge their lot. SANDY WASSERMAN, 116 Church Street (across the street), supports the application. She believes a paved flag would detract from scenic aspect of Church. Their home is on the historic register and several times during the season their are walking tours of neighborhood directly looking at the layout of the neighborhood. A paved flag drive would not only detract from the graceful historic nature of their street, but necessitate the removal of mature trees unless it would be directly under the Carlson's window. Further, a paved flag would create the loss of parking on the street and this is a valuable and limited commodity. The other reason for her support is approval of this application would not mean a change in the alley at this time. The alley would only be improved prior to occupancy of the new home, if one is built. They agree with the ordinance amendment allowing vehicle access on the alley. The benefits of the Variance are greater than the alternative of creating a paved flag drive. A letter from DAN ALTMAN was read into the record opposing the application. JENA STURGES, 116 Nob Hill, lives directly across the alley from the applicant. She will concur with other opponents that oppose alley access. She is concerned with the safety of her young daughter because upgrading of alley will encourage faster traffic in the alley. Even in the alley's poor condition, cars speed. She is also concerned about the fire issue. No one has had a problem accessing their existing homes now. She believes there would be less impact to have a flag drive than a number of neighbors being affected by a flag. Giordano wondered if Sturges knew of anyone else who had automobile access to the alley. Sturges said everyone does. Giordano wondered if adding one more lot .would impact the existing situation adversely. Sturges is concerned that if a home or multiple homes are built, that would mean service vehicles, visitors, etc. because this will be the sole access. ERIC FOGEL, 112 Nob Hill, asked with regard to the Staff Report, can it say "may" require access, not "shall" require access: There is a decision in that statement as to whether the alley is adequate access to the property. Also, the Staff Report says the flag drive would be obtrusive to the neighborhood because of excessive asphalt. No one has said this has to be an asphalt flag drive. ASHLAND PLANNING COMMISSION 5 REGULAR MEETING MINUTES APRIL 11, 1995 The mature trees that have been talked about are on the downside (between 109 and 115 Church). The neighbors believe there is adequate clearance for a flag drive on the upside of 115 Church which would affect one house as opposed to the entire neighborhood. The Staff Report also states that the flag drive would disrupt the sidewalk. Presently, at 115 Church, there is no sidewalk. There is a proposal to install a sidewalk. The Staff Report states a hydrant is 250 feet away from the site. He believes it is more than 250 feet and that is why it requires sprinklers. The hydrant is 380 feet away. Is the alley adequate for servicing a sole vehicle or access to this new lot? Presently, the alley in most sections is less than 11 feet wide. There is not adequate width (15 feet) to meet the ordinance requirements. The bottom of the alley has an average eight to ten degree slope and at the top a 16 to 18 degree slope which means it exceeds the slope requirement for an alley. There is a tremendous amount of erosion at this time and the entire alley would have to be paved in order to stop the erosion and the silt build-up on High Street. Safety of vehicles is.another concern Fogel has. Improvement of the alley would encourage faster traffic in the alley. There are many children that play in the alley. He believes paving of the alley would disrupt the historic nature of the neighborhood more than paving one flag drive. Eight out of ten houses on both sides of Church Street have parallel driveways running next to their house. It would be disruptive to place a house without a driveway. Fogel does not believe the application meets the Variance criteria or the Minor Land Partition criteria. A sole flag lot in the neighborhood would be created for only one property in the entire neighborhood. Giordano asked Staff if the applicant applied in a month or two from now, would a Variance be required? Staff affirmed. Finkle asked how the neighbors felt about paving the alley. Fogel said they all like it the way it is--unpaved. McLaughlin said whether the improvement of the alley would involve paving, is still in question. The Historic Commission has favored unpaved alleys. There might be other options. Fogel also mentioned the intrusion of trees and structures into the alley right-of-way. SHARON FOGEL, 112 Nob Hill, stated the property can be developed without the Variances being requested. The applicant's own personal preference for how they want to develop the property is what is creating the need for all the Variances. In dealing with the subdivision requirements, the application does not meet the design ASHLAND PLANNING COMMISSION 7 REGULAR MEETING MINUTES APRIL 11, 1995 and street standards because no alleys are allowed to be unpaved where the slope exceeds 5%. She spoke to Engineering and Fire and they both recommended paving in order to facilitate the alley becoming the only vehicular access to that lot. Fogel said there were no unique or unusual circumstances which require the flag lot to be created without the usual flag drive. All the other properties in the neighborhood have their primary access off a paved street. Engineering said paving would have to be the whole extent of the alley. The Street Dept. only does maintenance of the alleys when they are called. Finkle said he keeps hearing about secondary access. He noticed when he was walking the alley at about 5:30 or 6:00 p.m., he counted four cars in driveways in the back off the alley and six driveways or garages that appeared to be regularly used. That seems to Finkle like about half the houses that might use the alley for primary access out of the 12 to 15 houses. Finkle asked if people use the street or the alley as primary access? McLaughlin noted that the partitions ordinance amendment will go before the Council for a second reading on April 18th and in 30 days it will go into effect. DENNIS JARVI, 117 High Street, thought the alley width is 11 feet. It would seem the alley improvement should be done prior to construction of a home so trucks will not cause dust. JONATHON ROBERTSON, 134 Nob Hill was speaking on behalf of his father and mother and himself. They live at top of the alley. The alley has always been quiet, narrow and a good place to play. He did not think a fire truck would fit. At the top of the alley there is a large growth oak tree. If the entire alley is not paved, the unpaved area will cover the paved area with gravel. He is afraid if the alley is paved, that Almond Street will have to be paved too. He did not think a flag drive would even be noticed. He does not mind a house in the rear, he just does not want the alley paved. DON PAUL, Fire Marshall, said he has two issues - water and access. The needed width (16 feet) and surface area (12 feet improved) have not taken into account garages that might be sitting in the right-of-way. In this case, the property owner has the option of installing a hydrant or automatic fire sprinklers in the dwelling because of the distance to the closest hydrant. It could be questionable if there is adequate room in the alley. Giordano said on paper it looks like there is adequate access. In reality, Don Paul cannot say tonight if there is access. Paul said there needs to be some assurance ASHLAND PLANNING COMMISSION 8 REGULAR MEETING MINUTES APRIL 11, 1995 J that the surface would support fire apparatus in all kinds of weather. An engineer could make that determination. Finkle wondered about the best way to evaluate access. Don Paul said, with the help of Engineering, he could go out and measure and take a Fire Truck out and see if he had adequate access. Staff does not have the measurements of the alley, but the City has tried to work around structures, fences, gardens, etc. Staff Response McLaughlin explained that the applicant could create two accesses to the property (flag drive and alley access). Why double the amount of area in the neighborhood given over to the automobile? Staff has encouraged the approach the applicant is taking based on comments from the Planning Commission and working towards the new ordinance. Bingham said without knowing the exact width of the alley, this action will need a continuance to provide time to obtain the alley measurements. BEA CARLSON, in rebuttal, stated that the neighbor's junk was hauled out along the alley in a semi-truck. LAWRENCE CARLSON, in rebuttal said that fire access should be better for them if they get appropriate access. He did not think deliveries would make that much difference. It has been interesting to find out what the neighbor's concerns are. CARR MOVED TO CONTINUE THE MEETING UNTIL 10:30 P.M. ARMITAGE SECONDED THE MOTION AND IT WAS CARRIED. All approved. COMMISSIONER DISCUSSION AND MOTION Carr moved to continue Planning Action 95-019 until May 9, 1995 to allow for a diagnosis of the alley right-of-way. Armitage seconded the motion. The motion failed with Carr and Finkle voting "yes" and Armitage, Hibbert, Jarvis, Cloer, Giordano, and Bass voting "no". Bingham moved to approve Planning Action 95-019. Giordano seconded the motion. McLaughlin suggested wording on Condition 4: "That prior to the signature of the survey plat creating the new flag lot, the property owners submit an alley improvement 1 ASHLAND PLANNING COMMISSION 9 REGULAR MEETING MINUTES APRIL 11,1995 plan that identifies the improved alley width at minimum of 12', with a horizontal clearance of 15', or as approved by the Fire Department. Plan to also identify the proposed surface material which shall be capable of supporting a fire apparatus with a gross vehicle weight of 44,000 lbs. Plan shall be subject to approval by the Staff Advisor and Fire Department. Alley improvement shall be from High Street and extending across the full frontage of the property." Bingham so amended and Giordano seconded the amendment. Bingham further amended the motion to include in Condition 8 that the alley improvements be made prior to the commencement of construction. Giordano seconded the amendment. The amended motion carried unanimously. PLANNING ACTION 95-029 REQUEST FOR MODIFICATION OF A PREVIOUSLY APPROVED FINAL PLAN FOR THE PROPERTY LOCATED TO THE WEST OF THE CUL-DE-SAC OF IVY LANE. MODIFICATION INCLUDES DELETION OF ONE LOT (FROM 5 TO 4), A PARTIAL IMPROVEMENT OF IVY LANE TO CITY STANDARDS, WITH THE REMAINING PORTION BEING PAVED TO PRIVATE DRIVEWAY STANDARDS. APPLICANT: RADCLIFFE WELLES Site Visits and Ex Parte Contacts All the Commissioners had site visits. Giordano was the agent for an applicant on this land many years ago. He did not believe it was a conflict of interest. Hibbert left the meeting. STAFF REPORT Molnar reported there was a long history to this parcel. The most recent application was granted in 1994 for a five lot subdivision. The request tonight is to modify that Final Plan approval reducing the number of lots from five to four. On the north side of the road were lots 3 and 4; 5 will be deleted. A boundary line adjustment will move the boundary on lot 3 further to the east. The original approval required that Ivy Lane be extended to the western boundary and be constructed as a full city street with a 36 foot wide right-of-way. The applicant has proposed to make the right-of-way dedication at this time in conjunction with the City's transportation plan which shows a required street dedication over to the west property line but only do a partial street improvement at this time. Only the first 125 feet of Ivy Lane would be constructed to city street standards. ASHLAND PLANNING COMMISSION 10 REGULAR MEETING MINUTES APRIL 11, 1995 Staff does not have a problem with reducing the number of lots given the sensitive nature of the property and the slopes of the parcel. Because this portion of Ivy Lane is on the City's transportation map, Staff feels it is necessary to get a full 20 foot wide cut at least to the lay the foundation for a future street. The applicant would prefer that the last 75 feet of the cut to the western property boundary and turnaround area be deferred until the property to the west is developed. The applicant has requested that the portion of Ivy Lane that will be constructed to a street standard (125 feet) that the requirement for a public sidewalk be deferred and installed at a future time when the road is completely constructed to City's standards to avoid a partial sidewalk construction. The Conditions of the previous applications remain in effect for the most part. The applicant has not asked for modification of any more Conditions. Erosion control measures are the same. Molnar presented the following changes in Conditions that were not outlined in the Staff Report. Condition 6: Since there have been so many approvals on this project with various references to Tree Management Plans, the applicant will be required to implement the Tree Management as compiled by arborist Pete Seda. With reference to sentence in Condition 6: "All property lines and building envelopes be established prior to tree and brush trimming or removal." Condition 8: Pedestrian easement should be between lots 3 and 4 since there is no Lot 5 anymore. Delete Condition 9. Add Condition 16 that a sign be installed at the west boundary of the street driveway cut indicating the intended future street extension. Add Condition 17 that living trees to be removed for driveway, street and home construction shall comply with the revisions of the Tree Management Plan. Trees to be removed shall be tagged for review and written approval from the Planning Department prior to removal. Add Condition 18 that temporary fencing shall be installed around the dripline/root zone of all healthy trees within 10 feet of street, driveway and building envelope locations. ASHLAND PLANNING COMMISSION 11 REGULAR MEETING MINUTES APRIL 11, 1995 Add Condition 19 that Sections E, F, and H be deleted from the CC&R's. They tend to run contrary to the Tree Management Plan. Armitage requested the sign for the street extension be made of a substantial, long- lasting material. CARR MOVED TO CONTINUE THE MEETING UNTIL 11:00 P.M. CLOER SECONDED THE MOTION AND IT CARRIED UNANIMOUSLY. PUBLIC HEARING RAD WELLES, thought no purpose could be served by installing a sidewalk at this time. Welles does not have a problem with changing the location of the pedestrian trail between Lots 3 and 4. PETE SEDA, arborist, would like to see this project as a role model for the City. It is difficult to interface the forest and development. He and the applicant have not been in agreement on the project. Unfortunately, Welles wanted Seda to cut down trees on Lots 1-4. Seda cuts trees in pieces to avoid trees falling into good trees. He and Welles have a difference of opinion on how the work should be done on this property. A forestry plan does not mean anything if it is not carried out. Armitage asked Seda if it bothered Seda that the plan may not be carried out. Seda wondered how it can work if there is no one to oversee the work. WELLES, rebuttal, explained that he and Mr Seda had a disagreement over his payment schedule and Mr. Welles did not think it was a disagreement over his protection of trees. If Seda does not want to be the arborist, Welles would go out and hire another arborist. Jarvis recalled from previous hearings the most critical concern raised by everyone was that the maximum number of trees be left and there not be a view passage cut out. She believes this has been one of the most difficult areas to develop she has ever seen. She is again concerned with how the trees are being dealt with and believes it is critical for the Commission to know how each site is to be developed and exactly which trees are to be cut. Welles was not talking about clearing any lots, only the area where a house would be placed. Armitage noted that no trees had been cut and this appears to be a contractual dispute between the arborist and the applicant. The applicant has not violated anything. The tree plan is still in place. Bingham is not comfortable if a certified ASHLAND PLANNING COMMISSION 12 REGULAR MEETING MINUTES APRIL 11,1995 arborist is not on the project and felt there have been too many problems and too many trees cut on this project. The Commissioners continued discussing issues other than trees. Everyone favored completing the sidewalks except Finkle and Giordano. Everyone favored deleting a lot. Should the street cut be continued the last 75 feet to the boundary or fall short? Finkle understood that the applicant was requesting that a Condition be added that the improvements would be paid for as the lots are sold. Jarvis feels if someone is going to subdivide, then it should be paid for by the developer. Armitage wondered if the odds of developing beyond the property are slim, therefore, developing a road with some rather extreme cuts may not ever be needed. Giordano and Bingham agree with Armitage. McLaughlin explained that it would be unlikely that this would ever be improved through an LID. If the property owner on the other side develops it would be done as a full subdivision. Park Estates has money they have put aside for the connection over to Morton. There has to be some way of putting cash away for the improvement. McLaughlin would look into the best way to do this. Cloer believes that people gradually encroach on a dedicated right-of-way by landscaping or other possibly more serious ways. He regards making the cut all the way to the property line as important. He would not be at all surprised to see development to continue through. Carr moved to continue Planning Action 95-029 until May. The Public hearing will be continued in May. No additional notice of the action will be mailed. OTHER There are two meetings coming up: a joint meeting with Jackson County Planning and the Planning Commission. There is a Study Session April 25th with Historic Commission. The Railroad Charrette will be April 27th. ADJOURNMENT The meeting was adjourned at 11:00 p.m. ASHLAND PLANNING COMMISSION 13 REGULAR MEETING MINUTES APRIL 11, 1995 . ASHLAND TREE COMMISSION MINUTES MARCH 30,1995 I. Meeting called to order at 7:20 p.m. Present: Rich Whitall (Chair) John McClendon (Minutes) Nancy Kerr Shelly Simmons Vince James II. Approval of Minutes - March minutes approved. 111. Guests: No guests IV. Old Business: A. Trees around Power Lines - Project complete: see March 9 minutes. B. Update of Recommended Street Tree List - No report. C. Arboretum Status - No report. D. Roadway View Clearance - No. report. E. Black Oak Planting Project - Rich reported that more trees have been planted and still more requests received. F. Arbor Week Planning - Nancy Kerr gave a detailed outline of the events next week. (See attached agenda.) We are getting 1200 seedling trees from BLM to give away to elementary school children and many others. A set of posters were made b_y the city and passed out for members to post. Monday's event is set. Tuesday Shelly and Rich will take 110 trees to Ashland Middle School and pick up the coloring contest winning pictures. These will be hung in Pioneer Hall on Wednesday and Thursday. Lectures are organized. Saturday's tours will be led by Donn Todt and Nancy Kerr. Several commission members will attend and/or supervise the different events. 1 ASHLAND TREE COMMISSION MINUTES MARCH 30,1995 New Business: A. Site Review - PA 95-035. No obvious objections. Mark and Rich will fill out the Site Review form and return to Planning Department. B. Highway 66 Planning - Carried forward to next month. C. Goal Setting - Carried forward to next month. D. Tree Inventory Software Tutorial Offer - Carried to next month. E. Ballot Counting for 1995 Tree-of-the-Year - The Oak on North Laurel won overwhelmingly. Meeting adjourned at 9:15 p.m. 2 ATTACHMENT "A" ASHLAND ARBOR WEEK AGENDA APRIL 3-8, 1995 Sponsored by the Ashland Tree Commission MONDAY, APRIL 3 4:00 p.m. @ SOSC Library Mayor Golden will issue the Arbor Week Proclamation commemorating Ashland's Arbor Week. Also, Cliff Liedtke of the State Department of Forestry will present Ron Bolstad, Dean of Administration and Finance at SOSC, the 1994 Tree-of-the- Year award. TUESDAY. APRIL 4 Dale Rooklyn, Principal Ashland Middle School, will lead students and their teachers in a tree planting ceremony. WEDNESDAY. APRIL 5 2:00 p.m. to 3:00 p.m. @ Pioneer Hall (73 Winburn Way) Verne Crawford will entertain with a song and slide show on the topic of "The Wonder of Trees." Several woodcraft artists will display their designs and crafts. THURSDAY. APRIL 6 6:30 - 8:00 p.m. @ Pioneer Hall (73 Winburn Way) Lectures and slide shows will be presented by Pete Seda and Phil Frazee, certified Arborists. The topic is "The Land Down Under." Pete will be talking on "Roots, the Unseen World Below" and Phil will discuss "Australia, the Environmental Management of Trees." Woodcrafts will again be displayed. SATURDAY. APRIL 8 10:00 a.m. @ Entrance to Lithia Park (Winburn Way) Donn Todt, Horticulturist with the City of Ashland, will guide a tour up the creekside and through the park. 2:30 p.m. @ Plaza Downtown A guided walking tour will cover the trees in the historic district. We will be walking the hill towards Scenic and pointing out the many distinctive trees there. IN ADDITION The Museum of Natural History is sponsoring a Coloring Contest. BLM is providing free trees for all the events. For more information on the above events, call Nancy Slocum, Community Development Department, 488-5305. CABLE ACCESS COMMISSION MINUTES Wednesday, April 5, 1995 CALLED TO ORDER Meeting was called to order at 4:04 p.m. by Chairperson Tim Bewley. Those present were Aufderheide, Freund, Sabin, St. Clair, Chilcoat, Abrams, Bird, Moore, Talbert, Hauck and Belcastro. Christiansen arrived late. INTRODUCTION OF VISITORS AND GUESTS Chairperson Bewley introduced Steve Groveman, Executive Director of Youthworks. APPROVAL OF MINUTES Minutes were accepted as amended: Councilor Hauck was not present; under New Business, 2nd paragraph, 3rd line: delete Chilcoat and insell St. Clair. NEW BUSINESS 1- Youthworks Request Steve Groveman requested assistance from RVTV and Commission to promote fundraising for the proposed Youth and Family Resource Center. Plans are being made to have a fundraising show featuring a concert by the Ashland High Band. The show would be similar to the fundraiser done by the Ashland City Band for the trip to Guanajuato, Mexico. Groveman also presented information on a talk show that could be produced at the Ashland Adolescent Center for broadcast on RVTV to focus attention on youth and family issues. Aufderheid reviewed procedure for producing shows during public access times. Belcastro reviewed process for scheduling cable shows. Freund suggested various RVTV partners could be approached to have Youthworks staff or board members appear on their shows to help promote the proposed facility. Belcastro suggested Groveman could prepare announcements that would be shown on the SCALA channel. Groveman will explore these ideas with the Youthworks board and Ashland Adolescent Center. CHAIR'S REPORT 1 "Wastewater Treatment: Options for Ashland" Video Bewley will be producing a 1/2 hour video to be aired April 25 at 6:30 p.m. on the options available for the City of Ashland in upgrading their Wastewater Treatment Plant. DIRECTOR'S REPORT Belcastro reported that Channel 32 would be hooked up April 7. This will be-the City information channel. Public access will have students available through this Spring quarter. Beginning with the Summer quarter, public access will have to provide their own crews. PARTNERS' REPORTS 1- City of Ashland Christiansen reported that Jackson County was pursuing a franchise with TCI which should be completed soon. A 190 agreement was being developed between City and County to do together what they do singly. The City Attorney is drafting the shell of the IGA. 2- Ashland Community Hospital No report. 3- Ashland Chamber of Commerce Next program planned for April 24. On April 10, the Vision Planning Conference video will be aired. Tourism loop has been marketed with 6 segment clients and almost 30 30-second segments sold. Production on it should be completed by May 15. Mary Ellen Cole has done a great job of marketing this to Chamber members. 4- Ashland Public Schools Bird relayed thank you's from School Board for audio improvements at Council Chambers. 5- Southern Oregon State College Chilcoat reported that the study done on the Communications Department by Ed McDonald was completed and would be arriving soon. Talbert reported that a meeting had been held recently to review the cost figures, resources and alternatives for SOSC administration's facility move plans. There are no resources available to move ahead on the proposal. SOSC will need some time to find the best solution for RVTV and the Media Center. Chilcoat asked Talbert to request an official meeting with SOSC administration, the Communications Department and the Cable Commission. PUBLIC ACCESS REPORT Aufderheide reported that she had received 100 inquiries and will be responding to them. There has been an increase in use and interest in the Public Access area. Aufderheide presented request for permission to ask for a $35 donation for studio use by Public Access. Bewley suggested the request be tabled pending the intergovernmental agreement being reviewed between Jackson County and City of Ashland. Discussion was held on establishing an accounting system to track any donated monies to Public Access. Bewley asked that the issue be tabled and a committee of Aufderheide, Belcastro and St. Clair was selected to establish a fee schedule and system of accounting controls. (rA,c,,U-5-95.miN-pp.2 OLD BUSINESS 2- Approval of Public Access "Rules Policies and Guidelines" Revisions Belcastro reviewed the revisions and noted where changes had been made from the original document. Voting was tabled until the May meeting to allow input from all the voting members of the Commission. Moore volunteered to send a copy of the revisions to Cockrell at Ashland Community Hospital. Submitted by Rhonda E. Moore Executive Secretary (r:A0001vN-5-95-U6'0-pg-3 CABLE ACCESS COMMISSION MINUTES Wednesday, April 5, 1995 CALLED TO ORDER Meeting was called to order at 4:04 p.m. by Chairperson Tim Bewley. Those present were Aufderheide, Freund, Sabin, St. Clair, Chilcoat, Abrams, Bird, Moore, Talbert, Hauck and Belcastro. Christiansen arrived late. INTRODUCTION OF VISITORS AND GUESTS Chairperson Bewley introduced Steve Groveman, Executive Director of Youthworks. t APPROVAL OF MINUTES Minutes were accepted as amended: Councilor Hauck was not present; under New Business, 2nd paragraph, 3rd line: delete Chilcoat and insert St_ Clair. NEW BUSINESS 1- Youthworks Request Steve Groveman requested assistance from RVTV and Commission to promote fundraising for the proposed Youth and Family Resource Center. Plans are being made to have a fundraising show featuring a concert by the Ashland High Band. The show would be similar to the fundraiser done by the Ashland City Band for the trip to Guanajuato, Mexico. Groveman also presented information on a talk show that could be produced at the Ashland Adolescent Center for broadcast on RVTV to focus attention on youth and family issues. Aufderheid reviewed procedure for producing shows during public access times. Belcastro reviewed process for scheduling cable shows. Freund suggested various RVTV partners could be approached to have Youthworks staff or board members appear on their shows to help promote the proposed facility. Belcastro suggested Groveman could prepare announcements that would be shown on the SCALA channel. Groveman will explore these ideas with the Youthworks board and Ashland Adolescent Center. CHAIR'S REPORT 1 "Wastewater Treatment: Options for Ashland" Video Bewley will be producing a 1/2 hour.video to be aired April 25 at 6:30 p.m. on the options available for the City of Ashland in upgrading their Wastewater Treatment Plant. DIRECTOR'S REPORT Belcastro reported that Channel 32 would be hooked up April 7. This will be the City information channel. (r.A,n.s\4-5-95.ntin)-P9. Public access will have students available through this Spring quarter. Beginning with the Summer quarter, public access will have to provide their own crews. PARTNERS' REPORTS 1- City of Ashland Christiansen reported that Jackson County was pursuing a franchise with TCI which should be completed soon. A 190 agreement was being developed between City and County to do together what they do singly. The City Attorney is drafting the shell of the IGA. a 2- Ashland Community Hospital No report. 3- Ashland Chamber of Commerce Next program planned for April 24. On April 10, the Vision Planning Conference video will be aired. Tourism loop has been marketed with 6 segment clients and almost 30 30-second segments sold. Production on it should be completed by May 15. Mary Ellen Cole has done a great job of marketing this to Chamber members. 4 Ashland Public Schools Bird relayed thank you's from School Board for audio improvements at Council Chambers. 5- Southern Oregon State College Chilcoat reported that the study done on the Coin inunications Department by Ed McDonald was completed and would be arriving soon. Talbert reported that a meeting had been held recently to review the cost figures, resources and alternatives for SOSC administration's facility move plans. There are no resources available to move ahead on the proposal. SOSC will need some time to find the best solution for RVTV and the Media Center. Chilcoat asked Talbert to request an official meeting with SOSC administration, the Communications Department and the Cable Commission. PUBLIC ACCESS REPORT Aufderheide reported that she had received 100 inquiries and will be responding to them. There has been an increase in use and interest in the Public Access area. Aufderheide presented request for permission to ask for a $35 donation for studio use by Public Access. Bewley suggested the request be tabled pending the intergovernmental agreement being reviewed between Jackson County and City of Ashland. Discussion was held on establishing an accounting system to track any donated monies to Public Access. Bewley asked that the issue be tabled and a committee of Aufderheide, Belcastro and St. Clair was selected to establish a fee schedule and system of accounting controls. (r.Arr.14-5-95.mi3O-pg.2 OLD BUSINESS 2- Approval of Public Access "Rules Policies and Guidelines" Revisions Belcastro reviewed the revisions and noted where changes had been made from the original document. Voting was tabled until the May meeting to allow input from all the voting members of the Commission. Moore volunteered to send a copy of the revisions to Cockrell at Ashland Community Hospital. Submitted by Rhonda E. Moore Executive Secretary May 8 , 1995 M E M O R A N D U M TO: Honorable Mayor & City Council V FROM: Brian L. Almquist, City Administrator SUBJECT: Monthly Report - April 1995 The following is a report of my principal activities for the past month, and a status report on the various City projects and Council goals for 1995-96. I. PRINCIPAL ACTIVITIES: 1. Attended retirement party for Capt. Daymon Barnard and presented certificate of appreciation from Mayor and Council. 2 . Attended meeting in Medford regarding Computer-aided dispatch system and Records management system. 3 . Had coffee with Councilor Winthrop re: proposal for WWTP coordinator position. 4 . Attended Central Services subcommittee meeting. 5. Spoke at noon meeting of Medford Rotary re: Salmon Recovery in the Columbia River Basin and its effect on the electric power industry. 6. Had coffee with Mayor Golden regarding miscellaneous subjects. 7 . Met with Pete Belecastro and Peggy C. concerning Intergovernmental agreement for Cable Access with County and SOSC. 8 . Attended Public Safety subcommittee meeting. 1 r 9 . Attended Budget Committee meeting regarding Parks, Hospital and Band budgets. 10. Met with Lee Clinton of Laborers Union to settle grievance from one of our employees regarding training for a Class 3 commercial drivers license. 11 . Met with Building Official Mike Broomfield regarding his testimony before House Subcommittee dealing with SB 35, a bill to totally reorganize building codes administration. 12 . Met with City Attorney Nolte, Steve Hall and Dennis Barnts concerning waiver of bidding on sewer line to Filtration Plant. 13 . Met with Medford City Manager Andy Anderson regarding a proposal to assume their CBDG administration. 14 . Attended two meetings with DPAC to review schematic plan for Plaza Island kiosk expansion. 15 . Met with Dick Wandershied, Jill Turner and Pete Lovravitch regarding a report by Dick on a meeting in Portland by Power Resources Inc. on an alternate energy supply. 16. Attended monthly Chamber of Commerce Board of Directors meeting. 17 . Met with Susan Rubinyi-Anderson regarding French Sister City matters. 18 . Spoke at dedication ceremony at Mountain Ave. Substation and had an opportunity to speak privately with BPA Administrator Randy Hardy. 19 . Had Breakfast with Councilors Rob W. and Brent T. 20. Attended meeting with Cable Access Chair Tim Bewley, Pete Belecastro and Peggy C. regarding 190 Intergovernmental agreement with County and SOSC. 21. Spoke at Ashland Rotary Club on electric power issues. 22 . Participated in 2-day Council team building session at SOSC with Dr. Bill Mathis. 23 . Met with Jim Whitman, hospital consultant, concerning privatization of city hospital . 24 . Met with Ken Mickelson regarding Golf Course issues. 2 25 . Met with Dr. Bill Mathis to develop performance contract with PW Director Steve Hall . 26 . Had lunch with Mayor Golden to discuss miscellaneous issues. 27 . Participated in conference call of OMECA member agencies regarding hiring of an audit firm and other association business. 28 . Met with Skip Patterson, Medford PP&L Manager to discuss inter-utility cooperation. 29 . Attended final public hearing of Budget Committee. 30 . Met with Designer Bill Emerson to review options for Plaza kiosk designs. 31. Had coffee with Councilors Hauck and Laws on various city issues. 32 . Attended luncheon with RVCOG Director, Councilor Winthrop and Peggy C. regarding possible contract for WWTP coordinator. 5 33 . Met in the evening with Wetlands Coalition to discuss WWTP Coordinator position. 34 . The Mayor and I met with Congressman Cooley in Medford to discuss Federal mandates. 35 . Met with realtor Don Cowan to discuss drainage problem in Quiet Village. 36. Had breakfast with Mayor Golden to discuss various city issues. 37 . Facilitated all-day staff retreat at Buckhorn Springs. 38 . Met with Medford City Manager Anderson to discuss possible contract with RVCOG on WWTP Coordinator position. 39 . Met with PP&L VP Tom Forsgren, AVP Joe Beddard and Medford Manager Patterson to discuss inter-utility cooperation. STATUS OF VARIOUS CITY PROJECTS: 1. Open Space Program. We have made an offer to the owner of the granite pit above Lithia Park, . but because of other commitments have decided to hold this in abeyance. State had the Perrozi Tract appraised at $600, 000, but they realize the difficulty of locating 25 potential homesites in the interface. 3 Since this is not a high priority of the Parks Commission we will probably also delay pursuing this until decisions on other properties are resolved. Ken Mickelson and I are having the Beagle property on North Mountain Avenue appraised as a part of a possible school/park acquisition. The costs are being shared with the District. Ken is also working with two property owners on Strawberry Lane. 2 . Capital Improvement Plan. We have assigned a staff member to this project and hope to have a draft plan for the council to consider by early Summer. III. STATUS OF 1995-96 COUNCIL GOALS: 1. Resolve the funding issue for wildfire fuels reduction. Included in 1995-96 Proposed Budget. Keith Woodley is currently formulating a work program to begin after July 1 . 2 . Commit to an ongoing matching grant program for LID sidewalk construction in existing neighborhoods, not to exceed $30, 000 Per year. This is included in the 1995-96 Budget. A committee including the Mayor, Councilor Hauck and Hagen met on April 12 to develop a process to publicize the availability of this matching program. They have recommended a city match of 25% . This match would also apply to the TPAC sidewalk priority list, which has an additional $20, 000 appropriated. Kelly Madding and Pam Barlow are reviewing the joint list to map where parkrows are feasible. When this is completed, they will meet with Jim Olson to finalize the list and refer it to the City Administrator for approval. We want to proceed with the bids as soon as possible for the Summer construction season. 3 . Prepare plan of options for reduction of dependence on electric utility revenues. Staff conducted a 'retreat on April 26 to begin to develop options for Council consideration. 4 . Resolve office building/space needs issue. Planning Director MacLaughlin presented a cost analysis at the March 21 Council meeting. M.A. I . appraiser Evan Archerd is preparing appraisal report on the Hillah Temple, which should take about 30 days and be completed towards the end of May. 5 . Develop and implement a citizen/government communication program which includes citizen input. Staff will begin working on this after July 1 . 4 NOTES TO STAFF: 1. Research the costs and feasibility of building a physical model of the City for demonstration purposes. 2 . Following TPAC adoption of the transportation plan, Staff is to cost out the various "traffic calming" recommendations and to report to the Council. 3 . Complete Management Compensation Study and present to Council prior to 1995-96 salary recommendations. (Council adopted methodology at its May 2 meeting) 4 . Place on future Council agenda , Councilor Thompson's proposal of declaring Ashland a "Multi-modal City" and installing appropriate signage. 5. The Council concurred with Councilor Law's proposal to hold quarterly meetings with the Planning Commission to review one or more Comprehensive Plan elements. 6 . The Council agreed to bring up Councilor Thompson's idea of showing off Ashland/Talent products or services, using economic development grant monies to the Chamber, during the Budget Subcommittee presentation by the Chamber. (Apparently this was not done during the hearings. Perhaps the Council should revisit this at the Budget Hearing on May 16th) 7 . Investigate the cost and feasibility of setting up a store front for "green products" , e.g. energy efficient lighting items, phosphate-free dishwasher detergent, etc. Brian L. Almquist City Administrator BA:ba 5 '•y � Emar �tncEnm °REGO0 May 2 , 1995 Q, Brian Almquist, City Administrator r- rDm: Steven Hall, Public Works Director IIIIjQtf. Snow Report -- April 1995 ACTION REQUESTED None, Information Item. SNOW REPORT What a difference a year makes! Last month, March, was the fourth highest water equivalent of my records dating from 1972. April is the third highest water equivalent during the same period. 1974 was the record year with a water equivalent of 61.8 inches. WATER CONTENT OF SNOW AVERAGE OF THREE USFS STATIONS MOUNT ASHLAND --------------------------------------------------- Month 1972-1995 1977* 1994 1995 Average Actual Actual Actual --------------------------------------------------- January 17 . 2" 2 . 0" 11. 2" 29. 5" February 22 . 0" 4 . 7" 18 . 1" 27 . 0" March 27 . 2" 10. 3" 19 . 0" 40. 0" April 25. 0" 4 . 7" 15. 3 44. 1" --------------------------------------------------- * Lowest year of record, 1972-1995 . This year is looking quite good for our summer of 195. I still have a concern about groundwater recharge and what our Ashland Creek flows will look like after the snow melts in the watershed. The Talent Irrigation District is predicting adequate water for a "normal" irrigation season. PAGE 1—(c:wemr%smw3-95.Mcm) It is beginning to shape up as a good water year Coo! We still need to remind ourselves that water conservation is still something that we need to practice in good and bad water years! Conservation is what will buy us those needed "extra" years of water supply. cc: Dennis Barnts, Water Quality Superintendent Pam Barlow, Administrative Assistant Daryl McVey, Water Plant Supervisor Keith Woodley, Fire Chief Dick Wanderscheid, Conservation Manager Enc: Graph History PAGE 2—(.:w.WX..o 4-95A.) CITY OF ASHLAND SNOW/WATER @ 3 SITES 140 :. 120 w 100 :< z 80 = 60 0 40 a . 4 a SNOW DEPTH 20 0 WATER EQUIVALENT 72 74 76 78 80 82 84 86 88 90 92 94 MEASURED IN APRIL 1995 ^ . CITY OF ASHLAND DEPARTMENT OF PUBLIC WORKS SNOW DEPTH/DENSITY APR CALABAN II SWITCHBACK SKI BOWL AVERAGE SNOW WATER SNOW WATER SNOW WATER SNOW WATER 1972 78. 0 33^ 3 44, 7 22. 5 61 . 4 28. 2 1973 69. 3 27. 8 38. 0 16. 5 53. 7 22. 2 1974 151 . 8 70" 0 152^ 7 67^ S 101 . 9 47. 6 135, 5 61 . 8 1975 1976 74^ 2 29. 2 73, 1 28"8 55. 0 22. 2 67^ 4 26" 7 1977 18. 0 6" 7 17. 7 6. 6 1 . 8 0. 8 12" 5 4" 7 . 1978 76. 0 37. 0 80. 0 34, 0 56. 0 23" 0 70" 7 31 " 3 1779 61 . 0 25. 0 60. 0 24. 0 44. 0 17^ 0 55. 0 22" () 1980 74. 0 30" 0 75. 0 31 . 0 54. 0 17. 4 67. 7 26. 1 1981 34, 0 14" 0 40. 0 15. 0 15. 0 6. 0 29" 7 11 . 7 1982 1()8. 0 46, 0 105. 0 40.0 76. 0 32. 0 96. 3 39. 3 19n3 132. 0 57. 9 142. 0 61 . 0 124. 0 54. 6 132. 7 57. 9 1984 P0^ 0 31 . 0 89. 0 32. 0 79. 0 29. 0 82. 7 30" 7 1995 68. 0 28. 4 76:0 32. 8 57. 0 23. 4 67. 0 28" 2 1986 48` 0 22. 0 61 , 0 27. 0 35" 0 14, 0 4P. 0 21 . 0 1987 58^ 0 25. 0 5B. 0 24. 0 33. 0 14. 0 49" 7 21 . 0 1988 39. 0 15. 0 41 , 0 16. 0 16. 0 5. 4 32. 0 12. 1 1989 70, 0 22. 9 73" 8 29. 8 49^ 9 29. 3 64. 5 24. 3 1990 15, 0 7. 7 2±. 0 10. 7 10. 0 4. 2 17. 0 7. 6 1991 65. 0 21 . 8 69. 0 23. 6 45. 0 19. 4 59. 7 21 . 6 1992 7. 0 2. 3 15. 0 5. 6 0. 0 0. 0 7. 3 2. 6 1993 86. 0 39^ 6 98, 0 46. 0 72. 0 34. 7 85. 3 40. 1. 1591 40. 8 17. 8 45. 7 19. 4 23. 4 9. 7 36. 6 15. 3 1975 106. 6 49. 0 107. 6 50, 0 72. 0 33^ 2 95. 4 44. 1 AV5 64. 2 27. 2 68, 9 22. 6 45. 9 19. 5 59. 5 25. 0 MAY 7, 1995 CATHERINE M. GOLDEN, MAYOR COUNCILORS CITY OF ASHLAND YOU MOST LIKELY DON'T REALIZE HOW HONORED I AM TO BE SELECTED AS THE 1995 RECIPIENT OF THE JAMES M. RAGLAND MEMORIAL "VOLUNTEER SPIRIT" COMMUNITY SERVICE AWARD. VOLUNTEERING IN THIS COMMUNITY HAS GIVEN ME SO MANY OPPORTUNITIES TO MEET INTERESTING PEOPLE, GET ACQUAINTED WITH THE BEAUTY OF THIS PLACE AND HOPEFULLY HELP OTHERS APPRECIATE OUR LITTLE CORNER OF OREGON. FRANK D'ENTREMONT HAS A GREAT WAY OF MAKING HIS GROUP OF VOLUNTEERS FEEL SPECIAL. HE HAS TALKED ME INTO TAKING ON PROJECTS THAT I WOULDN'T OTHERWISE HAVE CONSIDERED. I'M DELIGHTED TO SAY "THANK YOU" TO HIM FOR HIS ENCOURAGEMENT. THANK YOU, ALSO, FOR INVITING JIM RAGLAND'S WIFE TO BE PRESENT WHEN I RECEIVED THE PLAQUES. THAT MADE THE OCCASION ALL THE MORE SPECIAL. MOST OF MY VOLUNTEER TIME IS DONATED TO THE POLICE DEPARTMENT AND THE CHAMBER OF COMMERCE. THE PERSONNEL AT BOTH OF THOSE PLACES ARE LAVISH WITH THEIR "THANK YOUS" TO ME AND ALL THE VOLUNTEERS. WE ALL KNOW WE ARE APPRECIATED. I'M SORRY I COULDN'T STAY FOR THE REST OF THE COUNCIL MEETING. MY HUSBAND, CHET, HAD VOLUNTEERED OUR HELP ANSWERING THE TELEPHONES AT THE KSYS-TV ART AUCTION THAT SAME EVENING. PLEASE KNOW THAT I AM FEELING ALL SORTS OF WARM FUZZIES FOR THIS HONOR YOU HAVE BESTOWED IN JAMES RAGLAND'S NAME. SINCERELY, &NLez) DONNA DANIELS 680 REITEN DRIVE ASHLAND OR 97520 4�Gf ��4y. mema ran dnm OREGON ,, 1. May 12, 1995 ED: Mayor and City Council ram: Kelly Madding, Housing Officer Ubjrl& Ashland's Affordable Housing Report - 1995 In June, 1994, the Mayor reconvened the Affordable Housing Committee. The committee was made up of a wide variety of community members including a City Councilor and a Planning Commissioner, a developer, a Realtor, a lender, and other non-profit housing and service providers. The committee met a total of seven times from June to December. The committee had three objectives: 1) To research and examine the effectiveness of the goals and policies set out in the "Affordable Housing Report" of 1990; 2) To recommend uses for the Housing Trust Fund; and 3) To monitor Community Development Block Grant projects funded in 1994 . The attached report represents a culmination of the committee's efforts, their findings and recommendations. Recommendation: Approval of the 1995 Affordable Housing Report. ASHLAND'S AFFORDABLE ,'k 0 NG :REPORT -- i f _ q ,. : " 4 t 1 - .F... .�.., .. �.`< .. z. a -c.. c .—.. a r .Report sUbmitted by .... THE-AFFORDABLE HOUSING"COMMITTEE to THE ASHLAND CITY COUNCIL Ashland's Affordable Housing Report The Past In 1989 the City of Ashland began a concerted effort to address the issue of housing affordability. The Ashland City Council formed the Committee on Affordable Housing, made up of a broad spectrum of community members. Their charge was to 'find ways to preserve the diversity and character of the community by making housing available and affordable to a wider range of Ashland residents". The Committee produced a report entitled, "Affordable Housing in Ashland". This document: discussed the local housing market; provided various recommendations to create a more diverse and more affordable housing market; and proposed funding sources for their recommendations. In 1993, the City of Ashland, in preparation for receipt of the Federal Community Development Block Grant produced another housing study, the Comprehensive Housing Affordability Strategy (CHAS). The CHAS focused on assessing the housing and population characteristics of Ashland using the 1990 census data and recommended strategies to address the housing issues cited in the report. The majority of the strategies in the CHAS were taken from the 1990 affordable housing report. The Present The Mayor and Council reconvened the Affordable Housing Committee in 1994. Of the ten Committee members, three returned from the 1990 Committee. The membership remained broad based, with three of the members serving on other City boards and councils and the additional eight having extensive experience in various fields of housing, including: real estate sales, mortgage financing, development, and service enriched housing. The Committee met over a six month period while completing their assigned tasks. Their tasks were to: I. Assess the progress and effectiveness of the goals set out in the 1990 Affordable Housing Report; Accessory Apartments Residential Density Rollback w/ Incentive for Affordable Housing Manufactured Housing Review of City Infrastructure Requirements City Partnership Program City-based Housing Office Pursuit of Outside Funding Nonprofit Organizations 1 II. Assess the effectiveness of the current affordable housing ordinance; III. Recommend uses for the Housing Trust Fund revenue; and IV. Monitor projects funded with the Community Development Block Grant. I. ASSESS THE PROGRESS AND EFFECTIVENESS OF THE GOALS SET OUT IN THE AFFORDABLE HOUSING REPORT; Accessory Apartments 1990 Affordable Housing Report's �a «� Recommendation: • Accessory apartments in residential zones should be allowed using a Conditional Use process. • Citizens' Planning Advisory LJ UL Committee (CPAC) and Planning _ -- Commission to develop guidelines regarding accessory units. Se-o,m Action taken: • Accessory units are allowed through a Conditional Use process in residential zones and applicable guidelines have been implemented. Results: o To date 23 accessory units the R-1 zone have been constructed 'antl 1 unit'is in the planning stages. 1994 Committee Recommendation: • The Committee entertained the idea of changing the accessory residential procedure from a Conditional Use Permit to a Staff Permit. However, the Committee reasoned that the process is working well and that it is important for the Planning Commission to continue reviewing the accessory residential requests. 2 Residential Density Rollback w/ Incentive for Affordable Housing 1990 Affordable Housing Report's Recommendation: • When transferring land from a non-residential use to a residential use, a percentage of the residential units should be guaranteed affordable. • The zoning ordinance requires that the applicant show evidence that the annexation will meet the need for affordable housing, if the owner cannot show that there is a public need for additional land. The Committee recommended the following three options to meet the requirement: a) mandatory use of affordable housing bonuses in all developments on the annexed lands; b) creation of comparable number of guaranteed affordable units in off-site construction, or c) contribution to the City's Affordable Housing Fund in lieu of off- site construction. Action taken: • Revised the planning ordinance relating to annexations to include the provision of 25% of the proposed residential units be at the affordable levels if a public need can not be shown. Results: o There have been o annexations sincethe affordable annexation provision w n as incorporated into the City ordinance. 1994 Committee Recommendation: • The majority of the Committee recommended keeping the annexation provision and the 25% figure intact. A few of the Committee members expressed concern that by limiting annexations the City was creating a scarcity of land, thus increasing housing costs. Other members suggested that affordable housing be a condition of any annexation regardless a City-wide need for the property. However, the majority of the Committee concurred that the existing annexation language was appropriate and adequate. 3 Manufactured Housing 1990 Affordable Housing Report's Recommendation: • Adopt standards and an overlay zone that will permit manufactured homes on individuals lots in the city's flat areas, outside the historic district. • Establish aesthetic controls to insure that the appearance of manufactured homes is similar to site-built housing. Action taken: • Standards were adopted to permit manufactured homes on individual lots, outside the historic district. • Criteria has been established to encourage similarity between site-built and manufactured homes. Results: o. To date four manufactured homes have,.been constructed and one is in th.e planning stages individual city lots. 1994 Committee Recommendation: • Committee recommended no change. Review of City Infrastructure Requirements 1990 Affordable Housing Report's Recommendation: • Research ways to reduce the cost of infrastructure. Action taken: l y The City has instituted cost reducing 1 measures outlined in the Performance Standards for J ' Residential Developments including, narrowing • • ° recommended street widths. - Public Works and Community Development ® -- r Departments continue to research methods of reducing infrastructure costs. 4 Results: o While cost saving infrastructure measures have been instituted, it is not known whether these;savings are passed on tothe.home purchasers or renters, 1994 Committee Recommendation: • The Public Works and Community Development Departments should continue to seek out infrastructure cost saving measures and devise ways to transfer that savings onto purchasers and renters. City Partnership Program 1990 Affordable Housing Report's Recommendation: • Create partnerships with for-profit and nonprofit housing providers and facilitate the development of affordable housing. Action taken: • The City has made an effort to establish relationships with local for-profit and nonprofit housing providers who are interested in developing affordable housing in Ashland. Results.. o The Rogue Valley Community Development Corporation;(RVCDC) and the City cooperated iri the development 'of four units at Garfield•Street and E. Main Street., ;The RVCDC also utilized the City's guaranteed affordability program for an"atlditional,five single family homes.,::, 1994 Committee Recommendation: • The Committee recognizes the importance of having the development community willingly participate in the construction of affordable housing. To date a single developer has constructed most of the affordable homes. The Committee acknowledged the lack of a broad range of developers participating as a weakness and recommended that the Housing Officer provide forums for developers and the real estate community, to make them aware of the Affordable Housing Program and its advantages to the development community. • The Committee recommends that the City expand its relationship with the Rural Economic and Community Development Administration (formerly known as the Farmer's Home Administration). RECDA, in FY95, has funds available to finance the construction of single family homes for low-income households. RECDA has asked the City of Ashland for funding assistance to help buy down the cost of the land. RECDA would guarantee the 5 single family mortgages and a private developer would construct the homes. The Committee recommends that $40,000, of the FY95 Community Development Block Grant funds be set aside for this purpose. City-based Housing Office 1990 Affordable Housing Report's Recommendation • Council establishment of a permanent Housing Advisory Committee. • Create City Housing Officer position. • Create a volunteer group to support housing activities. Action taken: • The Housing Officer position was created and filled in March, 1994. Results. o The Housing:Officer administers the federal Community Development Block Grant, 'staffs the Affordable Housing Commdtee, oversees the City's guaranteed affordable housing program, and facilitates and promotes affordable housing.for the City of Ashland. 1994 Committee Recommendation: • Council establishment of a permanent Housing Advisory Committee Recommendation: The City Council should establish a permanent Housing Advisory Committee, appointed by the Mayor. The Committee should meet quarterly or more as necessary. Their tasks should be: 1) To make recommendations to the Council on housing policy and serve as an advocate for affordable housing in the city's political process. 2) To act as the body that recommends Community Development Block Grant allocations to the City's Budget Committee and to monitor those projects on an ongoing basis; and 3) To seek funding (CDBG and other public and private grants) to further the Committee's goals. • A voluntary contribution fund should be developed Recommendation: A program is currently offered to Ashland residents (in which 6 customers have the option of donating through their utility bill) to provide funds used to assist low-income residents in paying their utility bill. Another voluntary contribution program through the utility fund, should be explored, to increase the supply of funds to the Affordable Housing Trust Fund. • The Housing Officer position should be dedicated primarily to the City's Affordable Housing Program with a secondary emphasis on planning. • The City should have a report produced describing the changing demographics of the City of Ashland and the Rogue Valley and how that will affect Ashland's demand for housing. Pursuit of Outside Funding 1990 Affordable Housing Report's Recommendation: • City's Housing Office is to seek out new funding sources and to match local projects with available funding sources. Action taken: • City's Housing Officer continues to seek out funding sources and encourages and supports for-profit and nonprofit organizations in their efforts to find funding. Results: o The City supported the.RVCDC's application to!receive funding from the Oregon State:Housing and Community,Services Departrhiaht. The RVCDC received.a State grant of $%0, 00 for the construction of five single,family homes for low= and very-low income . households. o The City became eligible to receive Federal Comm unity,;Development Block Grant'(CDBG)funds from HUD and thisyear has received 3229.0M The City is an entitlement community An&wfll 'receive CDBG funding until the program isterminated. 1994 Committee Recommendation: New sources of funding should be found to match the community's needs. • In 1980 the City received Community Development Block Grant monies. Last year the loan repayment monies were earmarked for the City elevator. The Committee recommends that future loan repayment monies not earmarked for the elevator be used for affordable housing. 7 Nonprofit Organizations 1990 Affordable Housing Report's Recommendation: • Encourage the establishment of nonprofit organizations to develop affordable housing. Action taken: • Currently, in the Rogue Valley there are a handful of nonprofit organizations with the capacity to build affordable housing. The City has and will continue efforts to work with these housing providers to encourage affordable housing development. Results. . o The Rogue Valley Community Development Corporation has developed 9` affordable units: 1994 Committee Recommendation: • The Committee acknowledged that the existing Rogue Valley nonprofit organizations, capable of developing housing, may be adequate in number and capacity. Therefore, the Committee recommends that the City continue to work with existing nonprofit housing developers in the Rogue Valley. II. ASSESS THE EFFECTIVENESS OF THE CURRENT AFFORDABLE HOUSING ORDINANCE; 1990 Affordable Housing Report's Recommendation: • Establishing affordability guarantees for rental and purchased housing units for which the City provides either a density bonus to the 00 developer or deferment of the City's system as development charges. For rental housing the guarantee would be attached to the property ..�. deed. For purchased housing the City would hold a second mortgage on the title of the property. Action taken: • City of Ashland Ordinance 2360, adopted in 1991, outlines the density bonus allowed to developers constructing affordable housing. For every percentage of units that are affordable, an equivalent percentage of density bonus is allowed, with a maximum 8 bonus of 35%. The density bonus allows the developer to construct more units than would be allowed outright thus enabling the developer to sell the affordable lots at a discount. To further reduce the overall price of the new housing and provide an incentive for future affordability, the systems development charges (SDCs) are deferred. The SDCs become a second mortgage, or "sleeping second" on the property. The "sleeping second" is inadve unless the unit leaves the pool of affordable housing by being purchased by a non- qualified household or sold for a price above the price cap. If the home is sold outside of the affordable housing program the SDCs, plus six percent interest accrued annually, must be paid back to the City. Resolution 91-04 sets maximum income levels based on household size. The income cap . for rentals and ownership, was determined at 80% and 120% of median income respectively. The Resolution also set a rent cap and home price cap based on number of bedrooms. The rent cap is based on HUD low-income rent data. The home ownership cap is based on the income cap figures and an estimated ten percent interest rate. Updates of this Resolution occurred in 1993. Issue The assumption at the inception of this-program was that a qualified purchaser would be free to go to any lending institution, and if qualified, receive a home loan. However, this was not the case. At the inception of the program only one lender would provide mortgages to the homes under the program. This lack of lending choices created difficulty in marketing and selling homes in the program and made local developers hesitant to construct program homes. Currently, three lenders will provide mortgages for the homes in the affordable housing program. The following barriers are facing the City's program: Up until the latter part of 1994, Fannie Mae had not accepted the affordable housing program. Before that time only two lenders, Bank of America and Klamath First Federal would provide loans on the houses in the program. Both of these lenders "portfolio" or keep their loans in-house. Today lenders do not hold their loans in-house, they sell them to the secondary mortgage market. Fannie Mae is one of the largest purchasers of mortgages in the U.S. Bank of America, because they hold our program loans, offers only an Adjustable Rate Mortgage (ARM) and does not offer a fixed rate mortgage. First time home buyers, the primary program participants, are often adverse to ARMs because they often add another component of uncertainty to an often overwhelming process. Also, participating households' income often 9 may not keep up with the interest rate increases common in ARMS. Klamath First Federal currently portfolios all of their loans and offers fixed rate mortgages, but limit the amount of downpayment that can be a gift. Many of the program participants find it necessary to utilize family contributions for all or a portion of the downpayment. In November 1994, Mortgage Loan Professionals, a mortgage brokerage firm worked with one of their lenders to get Fannie Mae to accept the City's program. The Housing Officer is currently working on a blanket program approval by Fannie Mae. This would mean that any lender in the area could apply and easily be approved to provide mortgages on homes in the program. The Rural Economic and Community Development Administration (previously Farmer's Home Administration) provides a rural guarantee loan program which could be used in conjunction with the City's program. 2) Lenders can offer FHA loans to those participating in the affordable housing program however, the maximum loan amount is currently only $94,500. The FHA loan limit is based on the Jackson County housing market and is low for Ashland. The average selling price for a single-family home in Ashland in Ir 1994 was approximately $145,000, with lots selling for $30,000 and greater. :. ,_;: Affordable program lots are typically 5000 square feet and sell for between $28,000 and $32,000 Due to maximum FHA low loan limit of $94,500 a large downpayment is typically required. For example, a downpayment of $8,500, would be necessary for a three bedroom home selling at $103,000. While a $6,000- $10,000 downpayment may not appear to be great, when closing costs are added that sum could increase to $9,500-$13,500. Many of the potential participants in the affordable housing program do not have the funds for the large downpayment needed to attain a FHA loan. 3) The Affordable Housing program is designed to assist primarily mid- to lower middle class. The developer who receives the density bonus is required to produce a percentage of affordable housing and this housing is currently being sold at very close to the selling price cap. There is a great need for housing at substantially below the price cap. 10 Results: o This program has been successful in many ways. To date 28 units have been constructed and eight have beeh approved for construction. A totabof $67,262 in :SDCs has been deferred. This;=program has served households whose incomes are well below whaf was;origmally anticipated. The 11,990's have seen historically low interest rates which have allowed households at`lower incomes than was anticipated by program designers to take advantage of this program. For example, the program income cap fora household of three is $41,828., .Yet, the median income of those.households that have:purchased. homes through the program is 1994 Committee Recommendation: • The City of Ashland should continue working with Fannie Mae and RECDA to gain acceptance of the affordable housing program. The Housing Officer should make the program information available to the lending community, the local developers and the home buyers. • The City should develop an loan program for first-time homebuyers to assist with closing costs or the downpayment. • The City should consider increasing the flexibility of the affordable housing program in order to assist households at a wider range of income levels. The Committee recommends that the City allow for flexibility with the density bonus. For example, instead of requiring eight homes to be sold to households in the 80%-130% of median income the developer could be offered the option of building three homes for households at 50% of median income. While the number of homes built would be less the developer would be providing home ownership opportunities to a wider range of households. III. RECOMMENDED USES FOR THE HOUSING TRUST FUND REVENUE In the early 1990's the City of Ashland sold a surplus piece of property to the RVCDC. The RVCDC went on to develop two duplexes on the corner of Garfield and E. Main Street. The proceeds of this sale were used to establish the City of Ashland's Housing Trust Fund. The fund totals approximately $9000. 1994 Committee Recommendation: Due to the one-time funding nature of the Trust Fund, the Committee recommends unanimously that the Fund be used, only, as a revolving loan fund. The Committee recommended focusing the funds in three areas: a rental assistance fund, a micro loan program for small business entrepreneurs, and housing education. While the funding choices are relatively high in risk the Committee has recommended various methods to reduce the risk while ensuring the assistance will be provided to assist low- and moderate income households. First-Time Homebuyer and Rental Assistance Fund The 1990 Affordable Housing Report recommended the establishment of a rental assistance fund which would assist low-income renters with the up-front costs of obtaining rental housing.' 1994 Committee Recommendation: The Committee recommends that the Rental Assistance program be coordinated with local nonprofit social service agencies in order focus the resources and to possibly.lessen the default risk. The City would work with local nonprofits to establish specific referral and eligibility criteria, loan amounts, and monitoring methods. Possible nonprofit partners could be the Interfaith Community Care of Ashland, On-Track, ACCESS, and the Jackson County Housing Authority. The Committee also recognizes that while there are many households that could make the mortgage payment on a home many do not have the resources to pay for the downpayment and closing costs. The Committee recommends that a first-time homebuyer program be established. The amount of the assistance would be added to the deferred SDCs and the total would be recorded on the deed as a "sleeping" second. There are many first-time homebuyer program models. Most models require the downpayment/closing cost loan to be repaid to the city upon sale of the home whether or not the home is sold within the program. Instead of a specific interest rate being charged the city would share in the appreciation of the home gained over the years. Recommended Expenditure: $40,000 Micro Loans 1994 Committee Recommendation: A majority of the Committee realizes that there is a growing number of small business entrepreneurs in Ashland. The Committee also recognizes the intimate connection between economic development and housing, and therefore recommends that a portion of the Housing Trust Fund be used for economic development. However, there were some members of the Committee who disagreed with this recommendation and believe that all or most of the Housing Trust Fund should be spent on housing. 112 The target population would be small business entrepreneurs who want to start, expand or relocate a business, but do not have access to capital. Currently Southern Oregon State College (SOSC) offers a small business education program at no charge and the Chamber of Commerce offers a small business owner mentorship program. After consulting these groups and Southern Oregon Regional Economic Development Inc. (SOREDI) and the Southern Oregon. Women's Access to Credit (SOWAC) the Committee acknowledged the difficulty small businesses have in accessing small amounts of capital ($5,000 or less). While the City would operate the program the Committee recommends working with the local business and lending community to develop program guidelines. Possible partners include: SOSC, the Chamber of Commerce, SOWAC and SOREDI. Recommended Expenditure: $40,000 Education 1994 Committee Recommendation: The Committee determined that to best utilize the City Housing Office a public education program is necessary. There are many programs offered by the City and Federal Agencies, such as the Farmers Home Administration, that are not currently publicly visible. Recommended Expenditure: $5,000 IV. MONITOR PROJECTS FUNDED WITH THE COMMUNITY DEVELOPMENT BLOCK GRANT The Committee received an update on the two Ashland nonprofit organizations funded with the FY94 Community Development Block Grant: the Interfaith Community Care of Ashland (ICCA) and Youthworks. 13 41 . Conclusion The Affordable Housing Committee of 1990 had a lofty mission, to 'find ways to preserve the diversity and character of the community by making housing available and affordable to a wider range of Ashland residents". The results of the Committee's efforts have paved the way for the creation of 23 accessory units, five manufactured homes, and 28 completed single family homes, for a total of 56 units. The 1994 Affordable Housing Committee began their efforts by assessing the progress and effectiveness of the goals set out in 1990 and discussing how to allocate the Housing Trust Fund revenue. Halfway through the 1994 Committee's process the City Council proposed a real estate transfer tax to fund affordable housing and watershed management. While the Measure was defeated, the affordable housing dialogue was intense and amplified during the weeks before November 8th. During this time questions were raised regarding the effects of the current housing policy and the City's involvement in providing incentives for the creation of affordable housing. The 1994 Committee has responded to many of the questions posed by collecting and providing data which shows the impact of the Affordable Housing Committee's 1990 recommendations. In addition the Committee recommends the fine tuning of some of the existing programs and has recommended the implementation of two new programs. Finally, the 1994 Affordable Housing Committee recommends that the City Council reaffirm its affordable housing commitment by approving this report. 14 AFFORDABLE HOUSING COMMITTEE MEMBERS TED BANKE. Realtor/Broker STEVE HAUCK. City Councilor, CERVS BARBARA JARVIS. Chair, Attorney, Planning Commission BILL GREENSTEIN. Mail Tribune MADELINE HILL. Senior Specialist LARRY MEDINGER. Builder/Developer GREG MILLER. Associate Director Student Housing, SOSC DIANE PAULSON, Jackson County Health & Human Services JAN VAUGHN, Veterans Affairs Domiciliary JACK WARE. Rural Economic and Community Development Agency STAFF KELLY MADDING, Housing Officer JOHN McLAUGHLIN, Community Development Director My name is Lawrence Hill, 420 Taylor Street, Ashland (No relation to Madeline) I would like to add my views on why I feel that Mountain Meadows is certainly a worthwhile project for the City of Ashland. We are all aware of the need for "Affordable Housing." We have several of these projects in Ashland and they all seem to be successful. I personally think that the term of "Affordable Housing" is a confusing word. To me it means some sort of subsidized housing. I would say that a $1,000,000 house is "Affordable" if the buyer can afford to buy it. This is why Mountain Meadows seems to me to fill the true meaning of "Affordable Housing." The units will not be subsidized. It also allows the city to follow its current policy of in-filling the present city limits before expanding. I will not go into technicalities. The developers will, or have all ready done that, but I would like to mention some of the amenities that would make this kind of development desirable to many of us. ---next page, please-- 2 There will be a mix of sizes and styles available for almost any reasonable need. Views, open space, park for walking, games, catered food, etc., will be available for all owners and tenants. Transportation will be available for those who do not drive, or who do not wish to drive to any of the activities or shopping they have been used to. Living in a community with people within their own general age group and interests, and with no maintenance problems. Still able to own their own home and maintain their equity and appreciation, or sell at their convenience. These are just a few things that a potential occupant can look forward to in our beautiful city. It also adds a great need for the city to retain many of the quality, long-time residents who might be forced to move elsewhere unless they are able to maintain the quality of life they have been used to. f. .a Contents of Record for Ashland Planning Action 95-021 REQUEST FOR A COMPREHENSIVE PLAN MAP AMENDMENT FROM SINGLE FAMILY RESIDENTIAL RESERVE TO HEALTH CARE AND ZONE CHANGE FROM RR-.5-P TO HC (HEALTH ACRE SERVICES) FOR 21.82 ACRES LOCATED ON THE EAST SIDE OF NORTH MOUNTAIN AVENUE, BETWEEN INTERSTATE 5 AND BEAR CREEK. APPLICANT: MADELINE HILL Public Notice Map . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1 Criteria for a Type III Amendment . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2 Minutes from Planning Commission Meeting 4/11/95 . . . . . . . . . . . . . . . . . 3 Staff Report Addendum - 4/11/95 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7 Health Care Zone (18.54) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 14 -- Amendment of Application . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 16 Minutes from Planning Commission Meeting 3/14/95 . . . . . . . . . . . . . . . . 17 Initial Staff Report - 3/12/95 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 27 -- Applicant's Submittals and Findings - 2/27/95 . . . . . . . . . . . . . . . . . . . . . . 39 -- Applicant's Submittals with Attachments - 2/21/95 . . . . . . . . . . . . . . . . . . . 56 -- Aging Oregonians, Trends and Projections . . . . . . . . . . . . . . . . . . . . . . . . . 57 -- Mountain Meadows Brochure . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 77 -- "Assisted Living Makes Its Mark on Long-Term Care" . . . . . . . . . . . . . . . . -- Wetland Delineation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 84 RVCOG Aging Program letter dated 1/31/95 . . . . . . . . . . . . . . . . . . . . . . 85 Where's Ashland's Senior Housing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 86 -- Mountain Meadow's Newsletter . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 91 Mountain Meadows Newsletter - draft - . . . . . . . . . . . . . . . . . . . . . . . . . . 95 -- What is Senior Housing Today? . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 99 Ashland Daily Tidings Article dated 2/4/94 . . . . . . . . . . . . . . . . . . . . . . . 103 — Miscellaneous Letters . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 104 Notice is hereby given that a PUBLIC HEARING on the following A copy of the application,all documents and evidence relied upon by the applicant request with respect to the ASHLAND LAND USE ORDINANCE and applicable criteria are available for inspection at no cost and will be provided at will be held before the ASHLAND CITY COUNCIL on May 16, reasonable cost, if requested. A copy of the Staff Report will be available for inspection seven days prior to the hearing and will be provided at reasonable cost,if 1995 at 7:00 p.m. at the ASHLAND CIVIC CENTER, 1175 East requested. All materials are available at the Ashland Planning Department,City Hall, Main Street, Ashland, Oregon. - 20 East Main Street,Ashland,Oregon 97620. The ordinance criteria applicable to this application are attached to this notice. During the Public Hearing.the Mayor shall allow testimony from the applicant and Oregon law states that failure to raise an objection concerning this application, those in attendance concerning this request. The Mayor shall have the right to limit either in person or by letter,or failure to provide sufficient specificity to afford the the length of testimony and require that comments be restricted to the applicable decision maker an opportunity to respond to the issue, precludes your right of criteria. Unless there is a continuance, if a participant so requests before the appeal to the Land Use Board of Appeals (LUBAI on that issue. Failure to specify conclusion of the hearing,the record shall remain open for at least seven days after which ordinance criterion the objection is based on also precludes your right of the hearing. If you have questions or comments concerning this request,please feel appeal to LUBA on that criterion. free to contact Susan Yates at the Ashland Planning Department,City Hell,at 488- 6306. H ?N30 I1 NEVADA t6 i x e I i J Z �i NO y\ y _ J ,� NEPENINE aoaD � 0 W f W ' PLANNING ACTION 95-021 is a request for a Comprehensive Plan Map amendment from Single Family Residential Reserve to Health Care and Zone Change from RR-.5P to HC (Health Care Services) for 21.82 acres located on the east side of North Mountain Avenue, between Interstate 5 and Bear Creek. Comprehensive Plan Designation: Single Family Residential Reserve; Zoning: RR-.SP; Map #: 4DA; Tax Lot: 100 (6.45 acres); Map #: 4AD; Tax Lot: 200 (15.37 acres). APPLICANT: Madeline Hill I Type III amendments may be approved when one of the following conditions exist: a) A public need, supported by the Comprehensive Plan. b) The need to correct mistakes. c) The need to adjust to new conditions. d) Where compelling cumonstances relating to the general public welfare require such an action. 2 ASHLAND PLANNING COMMISSION REGULAR MEETING MINUTES APRIL 11, 1995 CALL TO ORDER The meeting was called to order by Chairperson Barbara Jarvis at 7:05 p.m. Other members present were Bingham, Cloer, Carr, Hibbert, Armitage, Bass and Finkle. Giordano joined the meeting for the Type II Planning Action. Staff present were McLaughlin, Molnar, Knox and Yates. APPROVAL OF MINUTES AND FINDINGS .Carr moved Cloer seconded to approve the Minutes of the March 14, 1995 Regular Meeting. The Minutes were unanimously approved. There were no Findings. PUBLIC FORUM No one came forth to speak. Brent Thompson (not present) sent a real estate advertisement taken from the April 9, 1995 Medford Mail Tribune and a letter to the editor that he asked be passed around the Commission. The articles dealt with placement of garages and pedestrian friendly development. TYPE III PUBLIC HEARING PLANNING ACTION 95-021 REQUEST FOR A COMPREHENSIVE PLAN MAP AMENDMENT FROM SINGLE FAMILY RESIDENTIAL RESERVE TO HEALTH CARE AND ZONE CHANGE FROM RR-.5P TO HC (HEALTH CARE SERVICES) FOR 21.82 ACRES LOCATED ON THE EAST SIDE OF NORTH MOUNTAIN AVENUE, BETWEEN INTERSTATE 5 AND BEAR CREEK. APPLICANT: MADELINE HILL Site Visits and Ex Parte Contacts Finkle, Armitage, Hibbert, Carr, Bass and Jarvis had site visits. Cloer declared an ex parte conflict and excused himself from the hearing. Cloer referred to Bass' comments during the last meeting that at some later time a provision be made for mixed use on the east side of Mountain Avenue. He also wondered to what extent representatives from the Neighborhood Committee had been heard. Bingham had a site visit and noted the native grasses. 3 f � STAFF REPORT McLaughlin reported this is a continuation of a zone change request and a portion of the North Mountain Neighborhood Plan that has been agreed upon throughout that process. The applicant is moving forward with her independent portion. The City and the neighbors are currently in mediation over the areas of disagreement which include impacts of development to the North Mountain neighborhood. The applicant will be participating throughout the mediation. A neighborhood plan should be coming to the Commission in the not to distant future. Last month, Staff proposed an option for senior housing by trying to use a senior overlay zone as part of the Single Family Residential process. After last month's discussion it became evident it would not be a good tool. The Health Care Services zone seemed to be more appropriate. The HC zone was designed around a multi- family zone (R-2 zone) but allows for mix of housing types related to senior housing in particular. It also allows all the housing types normally found in R-2 from single family detached to multi-family apartments. It allows for different uses that are supportive of the HC services zone such as offices, sales and rentals. Staff believes this is appropriate zoning for this project. The HC zone uses an existing tool already in the zoning ordinance, ties in directly to the Site Review ordinance, and allows for the development of a subdivision or other multi-family that can be tied into the Performance Standards. It is in keeping with the Neighborhood Plan and there should not be a conflict. Staff is recommending approval of the application with the four attached Conditions. Finkle wondered about the possible neighborhood commercial development across the street that could be two-story. He does not want the wording in the Conditions to prevent two-story buildings on both sides of the street. McLaughlin said the neighborhood commercial would have the same type of Condition--whatever happens with the neighborhood commercial must reflect the residential character of that area too. There would not be as much concern about two-story as with the massing of the buildings that would be out of scale with single or multi-family housing. McLaughlin said the goal is to have the streetscape reflective of the neighborhood and buildings that are not reflective of that (congregate care units) be buffered or set back from the streetscape. If this property is sold, McLaughlin clarified, a new applicant would have to go through this process all over again. The approval of this application will be tied to the applicant. ASHLAND PLANNING COMMISSION - 2 REGULAR MEETING MINUTES APRIL 11, 1995 4 Jarvis noted that an addendum to the application was submitted (on purple paper). McLaughlin read a letter from Madeline and Hunter Hill into the record. PUBLIC HEARING MADELINE HILL brought two representatives with her from the architectural firm in Seattle of Dieterich Muthun. LESLIE MOLDOW and LISA FOLKINS showed slides and gave an explanation of the conceptual design for the project. Hill said they are trying to take what they know about Ashland, and taking seniors into account, and not have too much walking and not have too much building bulk. Moldow said there would be a community center with public parking. She also noted that the hillside is very visible and that will influence the impression of the development. Folkins said there will be narrow streets with pedestrian friendly amenities that will connect outside the development. Jarvis asked if there were plans for any commercial development and Hill said they are looking at what other successful developments have built including a small clinic, a wellness center, an exercise area and a drug store if it is appropriate. PATTY PERRIN, 604 Taylor, encouraged the Commission to give this project their approval. The project will give great meaning to the town and seniors need it. Seniors need a safe, pleasant place to live. LOU NORTON, 74 Third Street, encouraged approval, the sooner the better. JIM NORTON, 74 Third Street, echoed the prior comments. He feels Madeline Hill is well qualified to build such a development. MATT KOCMIEROSKI, P. 0. Box 175, Ashland, read a letter dated April 11, 1995 favoring the application. LLOYD PENNINGTON, 932 Walker Avenue, has lived in Ashland for 49 years and would not like to move from Ashland. Most younger people don't feel the urgency but for the elderly, this is urgent. There is nothing else in Ashland that will accommodate their needs. Pennington urged approval so the process can move forward at a more rapid rate. WES HOXIE, 821 Hillview Drive, was born in Ashland. This is a wonderful opportunity for the Commission to place a little bit of heaven at this place called home. ASHLAND PLANNING COMMISSION 3 REGULAR MEETING MINUTES APRIL 11,1995 S JOHN HASSEN, 129 N. Oakdale, Medford, OR 97501, wants to be sure that all evidence of need heard on March 14, 1995 both written and oral be included in the record. On page 167 of the Land Use Ordinance, it sets for the criteria for a comprehensive plan and zone change. Hassen referred to the criteria for a comprehensive plan and zone change. There are four items of need, and three of the criteria have been met, but especially in light of the testimony heard in March and tonight, item (d) where compelling circumstances relating to the general public welfare require such an action, the testimony has been overwhelming in support of that item of need. Also met are (a) and (c) as the senior citizen population has increased. Jarvis reiterated that all the testimony received previously on the senior overlay zone be shifted and placed in the record as referring to the Health Care Services zone. With reference to a possible berm along 1-5 and planting along North Mountain, Finkle said it appeared to be a walled-off community with two entrances. He did not think that fit in with what has been his understanding of the discussion of an integrated community. Does the applicant see houses facing North Mountain as part of the overall community, or is everything facing inward? Folkins said they do not want to face away from North Mountain. Moldow said they are conscious about creating physical buffers so people are not residing too close to the power lines. Carr wanted to make sure the applicant knew how concerned she is about bulk and scale and how it will fit into the rolling topography. She would find it distressing to have a building going "up" high on the hill. It is really important to have the building fit in with the topography. She would like to see a more welcoming look to the development and not so foreboding. COMMISSIONERS DISCUSSION AND MOTION Because of the unique nature of this project, Bass will not let the following comment interfere his favoring of the project. From a strict planning standpoint, he does not like to see individual parts of plans taken ahead of the whole plan. Carr moved to recommend approval of Planning Action 95-021 with the attached Conditions. Hibbert seconded the motion and it carried unanimously. TYPE II PUBLIC HEARINGS PLANNING ACTION 95-019 REQUEST FOR A MINOR LAND PARTITION, WITH BOUNDARY LINE ADJUSTMENT, TO DIVIDE A PARCEL INTO THREE LOTS AT 115 CHURCH ASHLAND PLANNING COMMISSION• - 4 REGULAR MEETING MINUTES APRIL 11, 1995 6 ASHLAND PLANNING DEPARTMENT STAFF REPORT ADDENDUM I April 11, 1995 PLANNING ACTION: 95-021 APPLICANT: Madeline Hill LOCATION: North Mountain Avenue ZONE DESIGNATION: RR-.5, Rural Residential COMPREHENSIVE PLAN DESIGNATION: Single Family Residential Reserve ORDINANCE REFERENCE:. 18.108 - Type III amendments REQUEST: Comprehensive Plan Map amendment from Single Family Residential Reserve to Health Care Services and Zone Change from RR-.5-P to HC. I. Relevant Facts 1) Background - History of Application: There are no planning actions of record for these parcels. However, this area is part of the neighborhood planning area for the North Mountain Neighborhood Plan. This application was initial heard in a public hearing before the Planning Commission during their March meeting. The application has been modified, and is now a request to rezone from RR-.5 to HC (Health Care). Issues concerning senior housing, in general citywide, were also discussed at the March 28 Planning Commission study session. 2) Detailed Description of the Site and Proposal: The site encompasses approximately 21.82 acres along North Mountain Avenue near Interstate 5. The southern boundary is Nepenthe Road, and undeveloped street right-of-way. The western boundary is North Mountain Avenue, while the northern boundary is essentially 1-5. The eastern boundary is the city limits/urban growth boundary. The site is presently vacant and used for pasture. The topography is rolling, with the most significant features being two drainages near the southern end of the property. One of the drainages is Kitchen Creek, which eventually flows into Bear Creek. The other drainage is unnamed, 7 and is seasonal in nature. Both drainages carry TID irrigation water during the summer season. The applicant is requesting to rezone the property from the current RR-.5- P zoning (Rural Residential, 1/2 acre lot sizes) to HC (Health Care Services). The applicant, Ms. Hill, has prepared findings and support information for the comprehensive plan map amendment and zone change. II. Project Impact This area of Ashland has been included in the city limits for many years, since the early 1900's.. Ashland annexed a great deal of land during this time, following section and township lines rather than individual property lines. This area is part of a large rectangle annexed that is still visible in the outline of the city limits today. This area was initially designated at Single Family Residential Reserve in the Comprehensive Plan, based upon the status of information as of 1980. Single Family Residential Reserve is a comprehensive plan designation that understands that these lands are committed to eventual urban development, but were a low priority at the time of plan adoption due to limited public facilities. Now we are 15 years down the road in a section of the 20-year plan that has not been revised since 1980, and as the Comprehensive Plan states: "It is assumed that.there may be changes in the (comprehensive plan) map during this time, but those changes must be made with attention to the best long-term interest of the City, and must be in agreement with Plan goals and policies and State planning goals." The North Mountain area was designated as Single Family Reserve due to the lack of public facilities, and the assumption that these would not be provided during the planning period. Again, quoting from the Comprehensive Plan: "In addition, a large amount of land on the north side of Bear Creek presently accessed by Mountain Avenue was discounted in the buildable lands inventory. While this land is in the City limits and has been since the early 1900's, it presently contains very limited utility services and is accessed by a single unpaved road. Due to its distance from the existing urbanization in Ashland, we have not considered that this area will develop over the next 20 years unless major public expenditures are made to bring paved streets, sewer, and water to this area. Therefore, in this particular instance, land was also rated as not buildable." PA95-021 Ashland Planning.Department -- Staff Report -- Addendum I Madeline Hill April 11, 1995 Page 2 8 This assumption was very close, with urban services not be provided until the very present with the City Council approving a sewer LID for the extension of sanitary sewer to this area. Prior to this, the residences located out here were on individual septic systems. And with the City acquisition of the park site near this area, the improvement of Mountain Avenue to a paved street is imminent. Therefore, the phrase "we have not considered that this area will develop over the next 20 years unless major public expenditures are made..." causes us to rethink the development of this area. As stated, the pressures predicted to occur beyond the planning period are actually occurring in this area now, necessitating the City to carefully examine the future growth of this neighborhood. It would be easy to ignore the area, and let the market develop it at the existing 1/2 acre zoning. However, this zoning was intended to discourage development until services were provided, and not to serve as the ultimate development potential for this property. Rather, the plan assumes that once the services become available, the City will reexamine the development potential, and make adjustments "in the best long-term interest of the City." The applicant has provided detailed information regarding the need for additional land to provide a development for a "aging in place" senior facility. Staff concurs with the information provided, and believe that such a facility is needed within the City. Rather than explain the senior issue further, we shall direct the Commission to review the information provided by the applicant in the packet. Issues have been raised as to the need for additional land of a higher density zoning than what is already provided within the City. At the current time, the City has engaged the assistance of an intern from the SOSC Geography Department to update our vacant lands inventory. But in looking at the issues relating to need, the Urbanization Goal of the Comprehensive Plan states the following: "It is the City of Ashland's goal to maintain a compact urban form and to include an adequate supply of vacant land in the city so as not to hinder natural market forces within the city, and to ensure an orderly and sequential development of land in the city limits. This section contains several key phrases that relate to this application. One is the issue of maintaining a compact urban form. This application does not result in the expansion of the city limits, and maintains our urbanizable lands within the current city limits. It further states that we should include a adequate supply of vacant land to not hinder natural market forces. At present, there is very little land that would provide adequate area to meet the needs of a senior project as that proposed. This rezoning provides that land, and the extension of services PA95-021 Ashland .Planning Department -- Staff Report — Addendum 1 Madeline Hill April 11, 1995 Page 3 i 9 _ makes it available for development. The final part refers to ensuring an orderly and sequential development of land in the city limits. As stated above, this land is currently in the city limits, and with the extension of services, the City is obligated to review the area to ensure that the development is in the best long term interests of the city. The nature of the senior development proposed. appears to meet those long term interests. On another issue related to need, while the vacant lands inventory is waiting to be updated, it is known that the City has recently acquired to large parcels of land for open space purposes. Those two areas - the North Mountain Park area, and the Hald property on Strawberry - represent lands that were considered for development by the plan, but are no longer available for construction of new homes. The North Mountain Park site represents 21.56 acres of R-1-5-P land within the city limits that was previously developable, but is now committed to park development. This application involves the rezoning of approximately 21.82 acres, or almost the same area of land, to an HC zoning, allowing for residential uses. This compensates for the change in use of previously zoned R-1-5 land to park, and maintains opportunities for "natural market forces" to continue to function in the City. Further, the Hald property on Strawberry represents 20 acres of RR-.5 zoned land that is no longer available for development (and there is some question as to how it would have ever been developed) but was included in our vacant lands inventories for buildable areas. It is staffs opinion that there are adequate grounds to show that there is a need to replace lost R-1-5 lands by the rezoning of this property, to make up for the purchase of the North Mountain park site. Further, large areas of R-1-5 land have been developed since the adoption of this plan, including the Mill Pond/Fordyce area, and the acreage on Orange Avenue. RELATIONSHIP TO NEIGHBORHOOD PLAN This application is essentially what has been proposed throughout the neighborhood planning process for the North Mountain area. No modifications have been proposed by the applicant. And this is the zoning intensity proposed for this property that was presented to the Planning Commission in the three study sessions regarding the neighborhood plan. Therefore, while this application is moving ahead of the neighborhood plan, it remains in synch with the remainder of the plan. Given the concerns and issues raised at the last Planning Commission study session regarding the North Mountain neighborhood, the applicant chose to accept the burden of pursuing an individual application in order to attempt to keep the project on a projected timeline. Staff is continuing to work with the PA95-021 Ashland Planning Department -- Staff Report -- Addendum I Madeline Hill April 11, 1995 Page 4 10 neighborhood on resolving the remaining issues for the lands to the west of this property. Staff does not see a problem in "splitting" the neighborhood up in this manner. If anything, it will probably result in additional costs to the applicant in development expenses since she will most likely be proceeding prior to the remainder of the neighborhood, should this request be approved. In order to maintain the intent of the neighborhood plan, Staff does recommend that this zoning essentially be a "conditional" rezoning. That is, it only applies to this applicant and proposed project. As long as the applicant develops a senior facility in accord with the proposed HC zone, then the issues of public need and concern raised in the applicant's findings remain consistent. However, should the property sell and not develop as a senior facility, the zoning would revert to the_ RR-.5 zoning, and fall back into the neighborhood planning process for further consideration. In this way, the findings and evidence used to support the application, mainly regarding the need for senior facilities, is preserved by the zoning, but not used as an end run to rezone the property for non-senior uses outside of the neighborhood planning process. Further, many of the comments made during the study sessions regarding this portion of the neighborhood plan referred to the comparatively low impact of the senior use in relation to standard development. Linking the rezoning to the senior use ensures that the lower impact of the senior development is ensured. And finally, it is Staffs opinion that the separation of these two areas in the North Mountain neighborhood will actually help in the ultimate adoption of the neighborhood plan. As the Commission has noted, whenever there has been a study session or meeting concerning the neighborhood plan, the majority of people testifying were concerned about the senior portion of the project. In fact, the focus on senior issues became so overwhelming that it led to the Commission discussion at the last study session. So, it is staff's belief that separating out the senior project from the remainder of the area will result in a more focused process on the western side of North Mountain Avenue. And as an update, the neighborhood residents have agreed to enter mediation in an attempt to resolve the concerns that have been raised. This will ultimately assist in the future adoption of the plan. The applicant is also involved in the mediation process. COMP PLAN MAP CHANGE & ZONE CHANGE Last month, an awkward attempt was made at presenting a "senior overlay" that would allow the development of senior projects in the R-1 zone. After Commissioner discussion, it was determined that use of the HC zone, already PA95-021 Ashland Planning Department -- Staff Report -- Addendum I Madeline Hill April 11, 1995 Page 5 11 I � present in the land use ordinance, could be a better tool to allow for senior housing. The HC zone is primarily based on the R-2 zoning, but allows for senior housing in for forms of congregate care facilities, assisted living facilities, residential care facilities, and nursing homes. These are all allowed as permitted uses subject to site review. Further, it allows for apartments and single family detached homes as permitted uses, similar to the R-2 zone. In looking at the zone, it is clear that it is the most appropriate given the use indicated. It addresses the varied types of housing necessary for an "aging in place" facility, while also tying directly in with our current review process for site reviews. A concern raised during discussion of senior projects in general was the issue of "compatibility" regarding the surrounding neighborhood. Since the existing "neighborhood" is primarily vacant, but the proposed neighborhood plan indicates primarily single family residential, Staff is proposing a condition that the applicant's plan take into consideration the future of the remainder of the neighborhood, understanding that it is to be primarily single family detached housing. Basically, this is asking the applicant, at the time of site review, to address the issues of bulk and scale in relation to those properties across the street, and that if there are to be larger buildings, that they be setback from the perimeter of the project such that they are not the primary focus of the streetscape and do not conflict with the future residential pattern. IV. Conclusions and Recommendations It is Staffs opinion that this zone change is appropriate at this time, given the past work done as part of the neighborhood planning process, and-the impending pressures due to the extension of.services to this area. The use of the already adopted HC zoning provides for a variety of senior housing types, while also tying in directly with our current ordinance procedures. Staff recommends approval with the following conditions: 1) That all proposals of the applicant be conditions of approval unless otherwise modified here. 2) That the comprehensive plan map amendment and zone change shall only apply to the applicant and a project for senior housing. Should the applicant choose not pursue her senior development, then the zoning shall revert either to RR-.5 zoning, or the zoning established by the neighborhood planning process. PA95-021 Ashland Planning Department — Staff Report -- Addendum I Madeline Hill April 11, 1995 Page 6 �2 3) That the applicant's development plan, to be reviewed at a future time, take into account the future single family residential development of the remainder of the North Mountain Neighborhood, and that efforts be taken to ensure that larger buildings used for congregate or assisted living are buffered from other residences across North Mountain Avenue. 4) That the applicant obtain all required approvals (subdivision, site review, etc...) prior to construction of any units. At the time of subdivision application, issues regarding the extension of public facilities (paved access, water, etc...) shall be addressed. PA95-021 Ashland Planning Department — Staff Report — Addendum I Madeline Hill April.11, 1995 Page 7 l3 Chapter 18.54 HC HEALTH CARE SERVICES ZONE Sections: 18.54.010 Purpose. 18.54.020 Permitted Uses. 18.54.030 Conditional Uses. 18.54.040 General Regulations. 18.54.050 . Other Regulations. 18.54.010 Purpose. This district is designed to provide the type of environment suitable for the development of health related services and residential uses, and related activities, while reducing the conflicts between uses through appropriate design. 18.54.020 Permitted Uses. The following uses and their accessory uses are permitted outright: A. Residential uses,.subject to the requirements of the R-2 zone. B. Home occupations. C. Offices or clinics for a dentist or doctor or allied health care providers, including, but not limited to, nurse practitioner, midwives, dieticians, psychologists, opticians, physical and occupational therapists, substance abuse counselors, chiropractors, and wellness centers, including nutritional counseling, health maintenance, and rehabilitation services. D. Ambulance and paramedic service. E. Medical laboratories. F. Sales or rentals of durable medical goods. G. Congregate care facilities, assisted living facilities, residential care facilities, and nursing homes. H. Any use, located on City owned property, that is specifically allowed by the Ashland Community Hospital Master Facility Plan adopted by the City of Ashland by ordinance. 18.54.030 Conditional Uses. The following uses and their accessory uses are permitted when authorized in accordance with the Chapter on Conditional Use Permits: A. Limited personal service providers in the home, such as beauticians and masseurs. B. Travelers' accommodations, subject to the requirements of the R-2 zone. C. Professional offices for.an accountant, architect, attorney, designer, engineer, insurance agent or adjuster, investment or management counselor or surveyor. D. Any medically-related use, located on City-owned property, that is not specifically allowed by the Ashland Community Hospital Master Facility Plan. Revised December, 1994 Title 18 Page 48 i4 18.54.050 18.54.040 General Regulations. A. Minimum lot area: Minimum lot area shall be 5,000 square feet. B. Minimum lot width: Minimum lot width shall be 50 feet. C. Minimum lot depth: All lots shall have a minimum depth of 80 feet. No lot depth shall be more than two and one-half times its width. D. Standard yard requirements: Front yard, 20 feet; side yards, six feet; rear yard, 10 feet, plus 10 feet for each story in excess of one story. The side yard of a corner lot abutting a public street shall be 10 feet In addition, the setbacks must comply with Section 18.70 of this title which provides for solar access. E. Special Yards - distances between buildings. 1. The distance between any principal building and accessory building shall be a minimum,of 10 feet: 2. An inner court providing access to a double-row dwelling group shall be a minimum of 20 feet. F. Maximum height: No structure shall be over 35 feet in height: G. Maximum coverage: Maximum lot coverage shall be 65%. 18.54.050 Other Regulations. Where other Ashland Municipal Code regulations do not refer to the HC zone, the standards for the R-2 zone shall apply. F?aW&P4,paoea,ber, 1994 Title 18 Page 49 IS APR 1 0 1995 City of Ashland Planning Exhibit EXHIBIT_ Please add this page to our original request. PA a �� Dnre YII s sr< REQUEST FOR COMPREHENSIVE PLAN/MAP CHANGE AND REZONING OF 21.82 ACRES IN THE NORTH MOUNTAIN AREA TO HC HEALTH CARE SERVICES ZONE Summary: We are amending our original application for a zone change; that application was initially heard at a public hearing on March 14, 1995. The original application was for a change to an R1-5P with a Senior Overlay. After considerable discussion at Planning Commission meetings, we agree that an HC Health Care Services Zone would be the most appropriate zoning for a retirement community which will provide specialized housing to people who are 55 years of age or older and who have a strong need and desire to remain in Ashland Throughout our original request, it is understood that all references to an R1- 5P with a Senior Overlay,are to now be interpreted as an HC Health Care Zone. l6 ASHLAND PLANNING COMMISSION REGULAR MEETING MINUTES MARCH 14, 1995 CALL TO ORDER The meeting was called to order at 7:05 p.m. by Chairperson Barbara Jarvis. Other Commissioners present were Cloer, Armitage, Finkle, Bass, Carr and Bingham. Absent members were Giordano and Hibbert. Staff present were McLaughlin, Molnar and Yates. APPROVAL OF MINUTES Carr asked on page 4 of the Minutes, to change the wording from "the applicant has proposed to provide curbs...." to "the applicant shall provide curbs....". Carr moved to approve the Minutes of the February 14, 1995 Minutes as amended and the Findings, Cloer seconded the motion and all approved. PUBLIC FORUM No one came forward to speak. TYPE III PUBLIC, HEARING PLANNING ACTION 95-021 REQUEST FOR A COMPREHENSIVE PLAN MAP AMENDMENT FROM SINGLE FAMILY RESIDENTIAL RESERVE TO SINGLE FAMILY RESIDENTIAL/SENIOR OVERLAY AND ZONE CHANGE FROM RR-.5-P TO R-1-5-P (W/SENIOR OVERLAY) FOR 21.82 ACRES LOCATED ON THE EAST SIDE OF NORTH MOUNTAIN AVENUE, BETWEEN INTERSTATE 5 AND BEAR CREEK. APPLICATION WILL INCLUDE AN AMENDMENT TO THE LAND USE ORDINANCE INVOLVING THE ADOPTION OF A NEW SENIOR OVERLAY ZONING DESIGNATION. MAP #: 4DA; TAX LOT: 100 (6.45 ACRES); MAP #: 4AD; TAX LOT: 200 (15.37 ACRES). APPLICANT: MADELINE HILL Jarvis read the prepared statement applying to public hearings. Site Visits and Ex Parte Contacts Bingham had•a site visit, and he had a phone conversation with Ron Roth. Roth is opposed to the zone change and thought the land would be better used for a vineyard. He also had a conversation with Ken Hagen about how to zone the property. They had a general discussion but nothing came from the discussion. 1'� Jarvis had a site visit and talked with the City Attorney and the Planning Director about the project. All other Commissioners had a site visit. Cloer has had a great deal of ex parte activity relating to senior housing in Ashland. At one point, he met with a group of individuals who met with Madeline Hill to discuss her particular project. He has a concern, particularly because the emeritus faculty at SOSC had asked Cloer to investigate senior housing because there are about 87 professors that have emeritus status and about 100 staff members that live in town and have a concern with staying in Ashland. Jarvis asked Cloer to consider whether or not he could give a fair and impartial decision on either side of this action. Cloer thought it would be difficult to convince him that it would not be a good project. Therefore, Cloer stepped down. McLaughlin noted that the Planning Commission met two weeks ago for an all day work session and took a tour of different sites in the City with a quorum present. The Commissioners were told at that time the application would be on this month's agenda. No merits or any further issues of the application were discussed. STAFF REPORT McLaughlin stated there are two issues involved in the this application.'- TFie rezoning of the property from half acre to R-1-5 with a senior overlay is one part and the other is an ordinance amendment to the Land Use Ordinance to adopt a section regarding senior overlay as part of the R-1 zoning district. A copy of the revised R-1 section was distributed to all Commissioners. A section has been added for.senior overlay. Section I has been added to the permitted uses stating that senior housing is a permitted use in areas designated as senior overlay. Page 4 discusses senior overlay as a zone. Definitions are provided along with styles such as assisted living, congregate living, and independent living. The next section involves density. Senior housing has a different impact on services, transportation, etc. than does standard housing, therefore, multipliers will be used to determine the base density of a project. When asked by Carr if "aging in place" would be a mix of all housing types, . McLaughlin said it would. ASHLAND PLANNING COMMISSION 2 REGULAR MEE-nNG MINUTES MARCH 14,19%, . tV Finkle asked for an explanation of the Housing for Older Persons Exemption under the Federal Fair Housing Act and allowable HUD regulations. McLaughlin said a housing complex cannot be for housing only seniors unless one comes into compliance with A, B, or C indicated in the ordinance (page 9) which is the Fair Housing law. Armitage would like this project to be developed similar to R-1 because that is what is in the area. He is concerned about lot coverage and does not see anything under the senior overlay about lot coverage. McLaughlin said it should probably be recognized under Section E to address lot coverage. Carr wondered why there was a difference in the landscaping percentages (among assisted, congregate and independent living). McLaughlin said assisted living was assumed to be at a style and level of development similar to an R-3, and that congregate and independent living would have standards similar to the R-2 zone. McLaughlin thought from the Commissioners questions that issues of concern seem to be maximum numbers and levels of development. Section C was added to recognize that there would be a mix in the style of buildings including multi-family style and that development of this nature should be a minimum of four acres in area to allow for some buffering from surrounding areas and give some options for larger setbacks. Developments that involve single family detached will follow the Performance Standards Options and the multi-family, attached units or assisted living units would follow the Site Design and Use Standards that are used for multi-family development. Jarvis had done some reading on senior housing and one concern she has is that the City has made a commitment towards mixed use and now we are segregating neighborhoods. Her reading has indicated that mixes in neighborhoods are beneficial to the aging, such as having children around the elderly. Jarvis is disturbed about .placing the elderly a long ways away on ten acres. When a person has less flexibility in getting places, accessibility becomes more important. Many communities have been designing senior housing next to colleges so that the residents can utilize the college to attend classes. She is aware there is limited space in Ashland, but she feels the four acre limitation would be impossible to meet. However, an acre in town may only have four to ten units of assisted living that would work--but something different than a development with a four acre limitation. Another thought that Jarvis had is regarding the constraints we are under with transportation in trying to cut down on traffic. Her understanding of aging in place means residents stay in the places they have always lived in--in their neighborhoods in homes. Jarvis is not certain she likes ASHLAND PLANNING COMMISSION 3 REGULAR MEETING MINUTES MARCH 14,1995 I� the idea of building block buildings away from the heart of the community to house the aging. Senior overlays also make Jarvis uncomfortable. The Commission may need to do this, but if something is designed for four acres, we would be stuck with that formulation. McLaughlin remembered when looking at other revisions in the R-1 zone in the past, Staff has looked at options for allowing senior housing either as a special permitted use or as a conditional use everywhere in the R-1 zone and setting some criteria for its location near collectors and setting standards on scale for the smaller levels of development. It may be that the overlay would apply to someone wanting to do a larger project where greater controls could be imposed. McLaughlin noted a couple limitations--maximum building heights for independent- living units use the standard R-1 height limits. For assisted and congregate care, understanding there is a different scale of higher density, a 40 foot height is allowable with an additional setback required of one foot for each foot of height from the perimeter property line of the project to prevent imposing on other properties. Armitage thought this seems like a ordinance that still needs some reworking. If a project is placed in the middle of an_R-1 area, it should look similar to the surrounding R-1 area and he envisions the scope and scale of this project being out of alignment. He feels rushed and would like more discussion and is concerned about the 40 foot height. McLaughlin indicated specific parking standards will be set for the types of units as noted in the ordinance. Sections have been included for open space and accessory uses. _ Bass felt'the senior overlay has been written for a large master planned senior project, whereas there may be some small five to ten unit senior projects that could sit very well in a neighborhood, that could never make it under this ordinance. Armitage suggested maybe this is not an overlay. It appears to be a mix of R-1 and R-2 and that is a zone, not an overlay. It might be appropriate for the proposed parcel, but should it be an overlay? McLaughlin said that according to the City Attorney, this project could be a rezoning process with the requirements in the senior overlay attached as conditions. ASHLAND PLANNING COMMISSION 4 REGULAR MEETING MINUTES MARCH 14,1995 z0 Carr is uncomfortable with the senior overlay at this point. Jarvis opened the public hearing but asked for testimony solely on the ordinance. PUBLIC HEARING LARRY MEDINGER, 695 Mistletoe, understands that since most of the Commissioners believe approval of this zone change is premature without a study session, he would like preliminary approval of this application brought before the Commission. At that time, if criteria or conditions needed to be attached, that would seem appropriate. The applicants are asking for conditional approval of the zone change and the applicants will go through the Council process and bring before the Commission a preliminary approval application. Bingham thought the Commission could move forward with testimony and consider the application after the Council has considered the zone change. Bass wondered if the senior overlay is taken out, to what can the project be rezoned? Medinger said historically, there has never been a question from the neighbors that the project Madeline would be proposing is senior housing. If it is not approved, then it will go back to the neighborhood planning process. STAFF REPORT FOR THE PROJECT McLaughlin reported that the site is almost 22 acres in size located on North Mountain Avenue. The land is presently vacant and used for pasture. The applicant is requesting a rezone to allow'an opportunity for a senior project. The Staff Report outlines the history of the parcel. The parcel has not had full urban services and just recently a sewer service was provided. The Comprehensive Plan Designation for this area was Single Family Residential Reserve and was not included in the City's land needs because it was not assumed that it would develop during the 20 year planning period (from 1979). It is better to try and plan for this area than let services come and let it develop without any discussion of how this project will fit into the community in creating a neighborhood that will have some value to it. The applicants have provided lots of information regarding the need for senior housing. The options in Ashland at this time for very low income housing and moderate income housing are few (near McDonalds, on Highway 66 and on Siskiyou ASHLAND PLANNING COMMISSION 5 REGULAR MEETING MINUTES MARCH 14,1995 21 Boulevard). Many residents move from Ashland to the Rogue Valley Manor in Medford. Areas removed from the inventory of Single Family Residential lands recently are in the Fordyce area (Millpond), the area along Tolman Creek Road (Grizzly Meadows) and land on Orange Street into two subdivision. The R-1-5 land is being depleted along with the land for the North Mountain Avenue park. McLaughlin reported that the recommendations being generated from the neighborhood plan for North Mountain is the same as the applicant's proposal. That is why the Condition was attached that should this property owner and applicant not pursue this project as envisioned, the property would revert back to the original zoning. Given the need for senior housing and the inventories of R-1-5 land, the zone change could be justified. The exact vacant land inventory is not yet available. PUBLIC HEARING MADELINE HILL, Box 1334, stated she has been participating in the neighborhood process for a couple of years and there has never been an objection for what she has wanted to do. Hill has brought a great deal of experience and expertise from her background to the planning of this project. She would want one-story assisted living. She is looking at a range of options for seniors from single family residential, cottages, and apartments and rather than three meals a day, meals would be available as wanted. A person could move into any level of service they might need. Van service will be provided. Aging in place is a good concept and good for this parcel. She is getting pressure from seniors everyday for housing and the neighborhood planning process seems to have no timeline. LARRY MEDINGER responded to Jarvis' concerns about whether this project would segregate people or provide a supporting environment for seniors. The property has about 18 usable acres. In a small area, with enough critical mass to support a certain level of service to do a senior building. A day care center is planned to be in or near the main building, prioritizing for children of employees of the senior care facility. This could provide low cost day care and meet a need in the community. This type of housing will allow seniors to plan ahead for the their future instead of having decisions made for them. Bingham wondered if some employees would live on-site. Medinger said provisions ASHLAND PLANNING COMMISSION 6 REGULAR MEETING MINUTES MARCH 14,1995 �2 were made in the senior overlay that would allow for two families to be available on the project. Currently, they are thinking about 15 single family residences. Armitage asked Hill and Medinger to describe the size of the main facility. Medinger said the large building will not look like a single family residential zone. It will be for congregate care but by working the building into the hillside, it will not look so tall. There might possibly be underground parking. The building could be as tall as five stories but with the bottom end in parking, only three stories would be above ground. Medinger did not know exactly how large the buildings would be. Armitage is very much in favor of the project, but the building size is important. McLaughlin reminded the Commission that a specific proposal will be offered to the Planning Commission at a later date. Hill provided the name of a facility in Phoenix, OR and suggested the Commissioners visit that facility. It is Northridge Terrace on Highway 99 in Phoenix. Jarvis entered the letters from Quinn, Fitch, Hinkie, RVCOG, and Berryhill into the record. McLaughlin read a letter from Julie Burns. WES HOXIE, 851 Hillview Drive, favors the proposal and is looking for a retirement center to move into. He had a letter from Matt Kocmieroski that he read and entered into the record. DAN WHITE, 945 No. Mountain, said he lives across from the proposed project. He is not opposed to the project, but wondered how the zone change would effect the neighborhood. He asked the Commission to consider the entire neighborhood, not just Madeline's project. McLaughlin said it was Staff's intent to keep pursuing and solving the problems that have arisen during the neighborhood planning process. Hill's proposal is in keeping with the intent of the neighborhood plan. Hill has chosen to move ahead for her own personal reasons. McLaughlin does not see approval of this project damaging to the neighborhood process. GINNY PRYNE, 590 Glenview Drive, entered a letter into the record and wanted to add that her children live in Ashland, she needs to be near them but not in their backyards. She likes this proposal and wants to get it going. ASHLAND PLANNING COMMISSION - 7 REGULAR MEETING MINUTES MARCH 14,1995 23 BRAD BAYLISS, 385 Idaho St., explained that he taught gerontology, and thinks we need more senior housing here. He said it is fortunate to have Madeline Hill as the person wanting to provide it. He hopes that the technical aspects can be resolved and approved. Bayliss is retired and came here 16 years ago. He said there is a wide variation between those who want to be isolated without children and those who want to have children around. He is one of 20 persons representing Oregon at the White House conference on aging to advocate for senior issues and senior concerns. Those from Oregon want to press for national recognition for the five levels of senior living in Oregon. There is more autonomy in assisted living than in nursing homes. Bayliss praised Hill for her many accomplishments dealing with seniors. AUGUSTA SENNETT, 1960 Nezla, echoed the favorable comments about Hill and the project. The project would provide many personal benefits to her. Seniors like.to be together to help each other. She would like to stay in Ashland. The project would be only a mile from the college and the downtown. DON MOORE, 740 No. Mountain Avenue, owns property on No. Mountain. He is a physician and has been somewhat taken aback by the comments from the Commission. This project is in the mainstream of the way things should be going, that is, getting away from nursing homes to tiered living. The people he has known have been very satisfied with tiered living. He would strongly disagree with Jarvis' comment of isolation and believes the majority want security with people to support. Seniors receive care from their neighbors instead of being stuck away,without family. Moore wanted to emphasize that being a resident of Mountain Avenue, he has never heard any opposition to the project. He does not look at this development as a threat. SUE LOPEZ, 712 Terrace Street, participated in the early neighborhood meetings and supports Hill's proposal. This would be a good way for Ashland to grow. DENISE EWING, 144 Strawberry Lane, supports this project. She works as an RN in home health. She cannot say enough about services for seniors in this community, however, many times many of clients needed to be put in nursing homes and this type of facility would be so helpful in caring for seniors. Ewing has been in contact with Madeline and has been impressed how thoroughly she has researched the design issues of this project. NANCY PETERSON, 367 Maple, stated she has been impressed with Madeline's integrity--she has known her for 20 years. Numerous seniors choose to live in a more segregated community. There is a range of possibilities and it is another possibility we don't have in Ashland right now. ASHLAND PLANNING COMMISSION 8 REGULAR MEETNG MINUTES MARCH 14,1995 2- 4 RON ROTH, 6950 Old 99 South, expressed concerns with the site in terms of big picture planning. This property is in the City but only by historical accident. It is the only piece across Bear Creek (the natural boundary). Roth would want his own mother close to shopping and transportation. If this was not in the City limits, the applicants would be looking for property on the flat, and infilling where it would be close to shopping and public transportation. He shares similar concerns with Jarvis about segregating senior housing. HAL CLOER, 1036 Prospect Street, regards how difficult it is for Madeline to do this type of development. Most seniors would probably like to be within close distance to the post office, etc. We all think of what might be ideal. However, he has looked at many pieces of property and there are not really many possibilities for an assisted .living facility. If Madeline is able to move along, Cloer has no doubt there is clientele there for a senior facility. Staff Response Staff came forward with a plan that allows for maximum flexibility over time. In trying to develop a senior overlay, it may be overkill. The difficulty of developing the R-1-5 zone is that it would not allow this type of development. Perhaps the Health Care zone would work. It would allow outright, the full spectrum of housing types requested in this application. This could be an appropriate option. With regard to noticing the neighbors, this would require a continuation. In considering the Health Care zone, MEDINGER said they had not had a chance to think about how that would work but they would be open to the idea. HILL thought the idea that McLaughlin came up with sounds hopeful. JOHN HASSEN, 129 N. Oakdale, thought the Health Care zone could work well. Would all the same things be allowed in HC as are allowed under the senior overlay? McLaughlin would want to look at certain uses as accessory and'allowable in order to have a complete range of services. Hassen asked that the hearing be continued and said the applicants would waive the 120 day time limit. COMMISSIONERS DISCUSSION AND MOTION Carr moved to continue Planning Action 95-021 until the April 11th meeting. Bingham seconded the motion and it carried unanimously. ASHLANu PLANNING COMMISSION 9 REGULAR MEETING MINUTES MARCH 14,1995 25 Armitage felt that the applicant for the assisted living facility approved on Maple and North Main did not take into consideration any design changes that would make the project fit in size and scale. He would like to see a design that looks like it fits into the R-1 and R-2 environment. That is his only concern. Finkle still sees No. Mountain as one neighborhood and this project is a part of the whole. He likes the idea of working with the slope of the hillside to allow some larger structures to fit into it, but have a mix of structures. Finkle believes there should be shared facilities on both sides of No. Mountain with commercial included. Bass would advocate for completing the No. Mountain planning process as an entire' community in advance of taking up any rezoning. This is taking a piece of the neighborhood ahead of the entire area being planned. Carr had concerns about dealing with a piece of the neighborhood while the plan for the whole is still under consideration. She would like some time at a Study Session to discuss the Health Care zone on No. Mountain. Bingham still has concerns that he views this as whole neighborhood. In the six years he has been on the Commission, they have never had an opportunity to deal with a piece of property this size. Bingham will have to wrestle with considering the whole hillside together and whether it should be developed in a unified manner or be allowed to continue in one-half acre parcels and be allowed to sprawl. The Health Care zone makes more sense to him than the senior overlay. However, is the Health Care zone they will create for this parcel very different than what would be created someplace else? Jarvis' concerns are related to the zone as a senior overlay. If a senior overlay zone is allowed, there will be four acre pockets of seniors around town and she does not agree with that concept. She is not convinced a senior overlay zone is the best for the City. She provided McLaughlin with some articles about senior housing to be distributed to the Commissioners. McLaughlin explained that it is difficult to put everything in a zoning code. CARR MOVED TO CONTINUE MEETING TO 10:30. THE MOTION WAS SECONDED AND CARRIED. Bass left the meeting. ASHLAND PLANNING COMMISSION tlr REGULAR MEETING MINUTES MARCH 14,1995 26 ASHLAND PLANNING DEPARTMENT STAFF REPORT March 14, 1995 PLANNING ACTION: 95-021 APPLICANT: Madeline Hill LOCATION: North Mountain Avenue ZONE DESIGNATION: RR-.5, Rural Residential COMPREHENSIVE PLAN DESIGNATION: Single Family Residential Reserve ORDINANCE REFERENCE: 18.108 - Type III amendments REQUEST: Comprehensive Plan Map amendment from Single Family Residential Reserve to Single Family Residential/Senior Overlay and Zone Change from RR-.5-P to R-1-5-P (w/Senior Overlay). I. Relevant Facts 1) Background - History of Application: There are no planning actions of record for these parcels. However, this area is part of the neighborhood planning area for the North Mountain Neighborhood Plan. 2) Detailed Description of the Site and Proposal: The site encompasses approximately 21.82 acres along North Mountain Avenue near Interstate 5. The southern boundary is Nepenthe Road, and undeveloped street right-of-way. The western boundary is North Mountain Avenue, while the northern boundary is essentially 1-5. The eastern boundary is the city limits/urban growth boundary. The site is presently vacant and used for pasture. The topography is rolling, with the most significant features being two drainages near the southern end of the property. One of the drainages is Kitchen Creek, which eventually flows into Bear Creek. The other drainage is unnamed, and is seasonal in nature. Both drainages carry TID irrigation water during the summer season. The applicant is requesting to rezone the property from the current RR-.5- P zoning (Rural Residential, 1/2 acre lot sizes) to R-1-5 (single family 2-7 residential, 5000 sq. ft. lot sizes) with a Senior Overlay. The Senior Overlay, while considered a part of this application, is being developed by the Planning Staff. The applicant, Ms. Hill, has prepared findings and support information for the comprehensive plan map amendment and zone change only, although much of the information is supportive of the Senior Overlay land use ordinance text amendment as well. II. Project Impact This area of Ashland has been included in the city limits for many years, since the early 1900's.. Ashland annexed a great deal of land during this time, following section and township lines rather than individual property lines. This area is part of a large rectangle annexed that is still visible in the outline of the city limits today. This area was initially designated at Single Family Residential Reserve in the Comprehensive Plan, based upon the status of information as of 1980. Single Family Residential Reserve is a comprehensive plan designation that understands that these lands are committed to eventual urban development, but were a low priority at the time of plan adoption due to limited public facilities. Now we are 15 years down the road in a section of the 20-year plan that has not been revised since 1980, and as the Comprehensive Plan states: "It is assumed that there may be changes in the (comprehensive plan) map during this time, but those changes must be made with attention to the best long-term interest of the City, and must be in agreement with Plan goals and policies and State planning goals." The North Mountain area was designated as Single Family Reserve due to the lack of public facilities, and the assumption that these would not be provided during the planning period. Again, quoting from the Comprehensive Plan: "In addition, a large amount of land on the north side of Bear Creek presently accessed by Mountain Avenue was discounted in the buildable lands inventory. While this land is in the City limits and has been since the early 1900's, it presently contains very limited utility services and is accessed by a single unpaved road. Due to its distance from the existing urbanization in Ashland, we have not considered that this area will develop over the next 20 years unless major public expenditures are made to bring paved streets, sewer, and water to this area. Therefore, in this particular instance, land was also rated as not buildable." This assumption was very close, with urban services not be provided until the very PA95-021 Ashland Planning Department — Staff Report Madeline Hill March 14, 1995 Page 2 28 . present with the City Council approving a sewer LID for the extension of sanitary sewer to this area. Prior to this, the residences located out here were on individual septic systems. And with the City acquisition of the park site near this area, the improvement of Mountain Avenue to a paved street is imminent. Therefore, the phrase "we have not considered that this area will develop over the next 20 years unless major public expenditures are made..." causes us to rethink the development of this area. As stated, the pressures predicted to occur beyond the planning period are actually occurring in this area now, necessitating the City to carefully examine the future growth of this neighborhood. It would be easy to ignore the area, and let the market develop it at the existing 1/2 acre zoning. However, this zoning was intended to discourage development until services were provided, and not to serve as the ultimate development potential for this property. Rather, the plan assumes that once the services become available, the City will reexamine the development potential, and make adjustments "in the best long-term interest of the City." The applicant has provided detailed information regarding the need for additional land to provide a development for a "aging in place" senior facility. Staff concurs with the information provided, and believe that such a facility is needed within the City. Rather than explain the senior issue further, we shall direct the Commission to review the information provided by the applicant in the packet. Issues have been raised as to the need for additional land of a higher density zoning than what is already provided within the City. At the current time, the City has engaged the assistance of an intern from the SOSC Geography Department to update our vacant lands inventory. But in looking at the issues relating to need, the Urbanization Goal of the Comprehensive Plan states the following: "It is the City of Ashland's goal to maintain a compact urban form and to include an adequate supply of vacant land in-the city so as not to hinder natural market forces within the city, and to ensure an orderly and sequential development of land in the city limits." This section contains several key phrases that relate to this application. One is the issue of maintaining a compact urban form. This application does not result in the expansion of the city limits,,and maintains our urbanizable lands within the current city limits. It further states that we should include a adequate supply of vacant land to not hinder natural market forces. At present, there is very little land that would provide adequate area to meet the needs of a senior project as that proposed. This rezoning provides that land, and the extension of services makes it available for development. The final part refers to ensuring an orderly PA95-021 Ashland Planning Department -- Staff Report Madeline Hill March 14, 1995 Page 3 29 and sequential development of land in the city limits. As stated above, this land is currently in the city limits, and with the extension of services, the City is obligated to review the area to ensure that-the development is in the best long term interests of the city. The nature of the senior development proposed appears to meet those long term interests. On another issue related to need, while the vacant lands inventory is waiting to be updated, it is known that the City has recently acquired to large parcels of land for open space purposes. Those two areas - the North Mountain Park area, and the Hald property on Strawberry - represent lands that were considered for development by the plan, but are no longer available for construction of new homes. The North Mountain Park site represents 21.56 acres of R-1-5-P land within the.city limits that was previously developable, but is now committed to park development. This application involves the rezoning of approximately 21.82 acres, or almost the same area of land, to-an R-1-5 zoning. This compensates for the change in use of previously zoned R-1-5 land to park, and maintains opportunities for "natural market forces" to continue to function in the City. Further, the Hald property on Strawberry represents 20 acres of RR-.5 zoned land that is no longer available for development (and there is'some question as to how it would have ever been developed) but was included in our vacant lands inventories for buildable areas. It is staffs opinion that there are adequate grounds to show that there is a need to replace lost R-1-5 lands by the rezoning of this property, to make up for the purchase of the North Mountain park site. Further, large areas of R-1-5 land have been developed since the adoption of this plan, including the Mill Pond/Fordyce area, and the acreage on Orange Avenue. RELATIONSHIP TO NEIGHBORHOOD PLAN This application is essentially what has been proposed throughout the neighborhood planning process for the North Mountain area. No modifications have been proposed by the applicant. And this is the zoning intensity proposed for this property that was presented to-the Planning Commission in the three study sessions regarding the neighborhood plan. Therefore, while this application is moving ahead of the neighborhood plan, it remains in synch with the remainder of the plan. Given the concerns and issues raised at the last Planning Commission study session regarding the North Mountain neighborhood, the applicant chose to accept the burden of pursuing an individual application in order to attempt to keep the project on a projected timeline. Staff is continuing to work with the neighborhood on resolving the remaining issues for the lands to the west of this PA95-021 Ashland Planning Department — Staff Report Madeline Hill March 14, 1995 u Page 4 3° property. Staff does not see a problem in "splitting" the neighborhood up in this manner. If anything, it will probably result in additional costs to the applicant in development expenses since she will most likely be proceeding prior to the remainder of the neighborhood, should this request be approved. In order to maintain the intent of the neighborhood plan, Staff does recommend that this zoning essentially be a "conditional" rezoning. That is, it only applies to this applicant and proposed project. As long as the applicant develops a senior facility in accord with the proposed Senior Overlay, then the issues of public need and concern raised in the applicant's findings remain consistent. However, should the property sell and not develop as a senior facility, the zoning would revert to the RR-.5 zoning, and fall back into the neighborhood planning process for further consideration. In this way, the findings and evidence used to support the application, mainly regarding the need for senior facilities, is preserved by the zoning, but not used as an end run to rezone the property for non-senior uses outside of the neighborhood planning process. Further, many of the comments made during the study sessions regarding this portion of the neighborhood plan referred to the comparatively low impact of the senior use in relation to standard development. Linking the rezoning to the senior use ensures that the lower impact of the senior development is ensured. SENIOR OVERLAY The planning staff has proposed, as an option for development, the Senior Overlay as part of the R-1-5 zone. It would be an amendment to the R-1-5 residential district, and would apply to senior facilities. The ordinance amendment is as follows: Chaoter 18.20 R-1 SINGLE-FAMILY RESIDENTIAL DISTRICT Sections: 18.20.010 Purpose. 18.20.020 Permitted Uses. 18.20.030 Conditional Uses. 18.20.040 General regulations. 18.20.010 Purpose. The purpose of the R-1 district is to stabilize and protect the suburban characteristics of the district and to promote and encourage a suitable environment for family life. PA95-021 Ashland Planning Department -- Staff Report Madeline Hill March 14, 1995 Page 5 31 18.20.020 Permitted Uses. The following uses and their accessory uses are permitted outright: A. Single family dwelling, utilizing at least two of the following design features to provide visual relief along the front of the residence: 1. Dormers 2. Gables 3. Recessed entries 4. Covered porch entries 5. Cupolas 6. Pillars or posts 7. Bay window (min. 12" projection) 8. Eaves (min. 6° projection) 9. Off-sets in building face or roof (min. 16") B. Duplex on corner lots, provided that no two such uses shall be contiguous, except that this provision shall not apply to any area which r.as t,_-en developed or is part of an existing subdivision or established platted neighborhood at the time of enactment of this ordinance. Such structures shall be subject to provisions of the Site Review Chapter. C. Agriculture. D. The keeping of livestock, excepts : i.. ; ': ed that: 1. No livestock shall be kept on aliv lot icss than one (1) acre in area. 2. No more than two (2) head of livestocL, over the age of six (6) months may be maintained per acre. 3. Barns, stables, and other build;-'-s and structures to house said livestock shall not be located closer than fifty (50) tee" to any property line. E. Public schools, parks, and recreationz: ' .:;,.'.' : . F. Residential Planned Unit Developmer— . is authorized in accordance with Chapter 18.88, Planned Unit Development. G. Home occupations. H. Manufactured homes on individual lots, subject to the following criteria: 1. The portion of the lot on which the manufactured home is to be located shall not exceed a slope of 10% prior to excavation or fill on the parcel. 2. The manufactured home shall I!e multi-sectional, no less than 28 feet in width, and have a minimum enclosed floor area of 1,000 sq. ft. 3. The manufactured home shall have a roof pitch of a minimum of 14 degrees (3 feet in height for each 12 feet in wid-LP1. PA95-021 Ashland Planning Department — Staff Report Madeline Hill March 14, 1995 Page 6 -J i:� 4. The manufactured home shall have no metal siding or roofing, and shall have wood or wood-product siding and composition roofing, or approved equivalent. 5. The manufactured home shall have an auxiliary storage building or garage at least 14 x 20 feet in area, constructed of similar materials as that used on the exterior of the manufactured home. 6. The manufactured home shall be certified by the manufacturer to meet the thermal envelope requirements equivalent to those for a single-family dwelling constructed under the State Building Code. 7. The manufactured home shall be placed on an excavated and back4illed foundation and enclosed at the perimeter such that the manufactured home is located not more than 12 inches above grade, and complying with the minimum set-up standards of the adopted state Administrative Rules for Manufactured Dwellings, Chapter 918. 8. The foundation area of the manufactured home shall be fully skirted. 9. The manufactured home shall not be located in the Ashland Historic Interest Area, as defined in the Comprehensive Plan. 10. The manufactured home shall incorporate at least two of the design features listed in 18.20.020 A. above. aS riipr i�ouslrig frt arEtlesig Dated a6 Se[non 4vetlay(18 2b t15tlj 18.20.030 Conditional uses. The following uses and their accessory uses are permitted when authorized in accordance with Chapter 18.104, Conditional Use Permits. A. Churches and similar religious institutions. B. Hospitals, rest, nursing or convalescent homes. C. Parochial and private schools, including nursery schools, kindergartens, day nurseries, business, dancing, trade, technical or similar schools. D. Public and public utility buildings, structures and uses. E. Recreational uses and facilities, including country clubs, golf courses, swimming clubs and tennis clubs; but not including such Intensive commercial recreational uses as a driving range, race track or amusement park. F. Off-street parking lots adjoining a C or M district subject to the provisions of Chapter 18.92, Off-Street Parking. G. Public and quasi-public halls, lodges and clubs. H. Accessory residential units, subject to the Type I procedure and criteria, and the following additional criteria: PA95-021 Ashland Planning Department — Staff Report Madeline Hill March 14, 1995 Page 7 33 1. The proposal must conform with the overall maximum lot coverage and setback requirements of the underlying zone. 2. The maximum number of dwelling units shall not exceed 2 per lot. 3. The maximum gross habitable floor area (GHFA) of the accessory residential structure shall not exceed 50% of the GHFA of the primary residence on the lot, and shall not exceed 1000 sq. ft. GHFA. 4. Additional parking shall be in conformance with the off-street Parking provisions for single-family dwellings of this Title. I. Group Homes. 18.20.040 General regulations. A. Minimum lot area: Basic minimum lot area in the R-1 zone shall be five thousand (5,000) square feet, except six thousand (6,000) square feet for corner lots. R-1 areas may be designed for seventy-five hundred (7,500), or ten thousand (10,000) square foot minimum lot sizes where slopes or other conditions make larger sizes necessary. Permitted lot sizes shall be indicated by a number following the R-1 notation which represents allowable minimum square footage In thousands of square feet, as follows: R-1-5 5,000 square feet R-1-7.5 7,500 square feet R-1-10 10,000 square feet B. Minimum lot width: Interior lots 50 feet Corner lots 60 feet All R-1-7.5 lots 65 feet All R-1-10 lots 75 feet C: Lot Depth: All lots shall have a minimum depth of eighty (80) feet, and a maximum depth of one hundred fifty (150) feet unless lot configuration prevents further development of the back of the lot. Maximum lot depth requirements shall not apply to lots created by a minor land partition. No lot shall have a width greater than its depth, and no lot shall exceed one hundred fifty (150) feet in width. D. Standard Yard Requirements: Front yard, twenty (20) feet; side yards, six (6) feet; the side yard of a corner lot abutting a public street shall have a ten (10) foot setback; rear yard, ten (10) feet plus ten (10) feet for each story in excess of one (1) story. In addition, the setbacks must comply with Chapter 18.70 which provides for Solar Access. E. Maximum Building Height: No structure shall be over thirty-five (35) feet or two and one-half (2 1/2) stories in height, whichever is less. F. Maximum Coverage: Maximum lot coverage shall be fifty (50%) percent in an R-1-5 District, forty-five (45%) percent in an R-1-7.5 District, and forty (40%) percent in an R-1-10 District. ` fieantnr fSve(Iay zoneAprovides aatnpport�inity xti i�ategrate htiwsitlg PA95-021 Ashland Planning Department — Staff Report Madeline Hill March 14, 1995 Page 8 34 for:otder c�kizena w,zh other types cif housing<and to rnerease theabulty ar nfder persons to live tntlependently. Tfiis ouerlay zone recognizesthat housing for older persons customary has lass impact ttn&rrrouetd�rrg properties sod fac�Iittes that the same Wombat of open market reaitlerrtiai un�ts� _ . R al. ietlndroris 'f Senldr ffot?autg Pia}acts ut�iaxang the senior uveri>ay ahalr cafriply Wrth#i�� "Housing for C3Tder f?ersons'exemption tTrxtler the 1*etleraT Fall:Housing Ai�arai appflcafale'I-ii3p regulations ..Further, the>proleet must meet acne of tite fallowing " a The MLiR Secretary has tleterminetl that the°prnject3s;specTficatly designed far and occupied by.older persons under a, etieral, tt�, IT [oesi governnientprzagr..am b li7s occuplel solely by;persans btart are or okter c; Tt houses at least nne person wTio7s 5�or oltler in at?east Stl ptarceni; #he;occupiedumts,hassignificatit services and faculties for older persons and atlheres to a publisfied pr,liny statemem;that tlenusrrstrass an;inient tothause persons who&r`e 55 ar oidet . 2 Resisted Uvmg Faculty Pnvate:Trving quaders with�a hour assisfance as naedetl enjphasizing'lndepentlerrt lining in a home like envirarlrnent Provkfes r garnzed activities,ail meals, and serviee'opfions »esrghed far the rr#tre fray! elderly who!require same ass€srance in dressing .eating grnntr'sing behavior rzlanagemetit, ambut�tion, metlteation tn4tl�tanng,and bathutg Fft is a 9etWve fatensfue living errviCOnmeni withsocial antl support.serWces .:Facirti[ies�'re., IR:A. d,by:the S ate,tti Qregon';Sepidr tuf pt5aRsle Services. taistiut 8 Congregate;i�ving 1 acuity lndzv�duai apartments wait areas#or grortp socializing and a common dining room salWng at least one mi>aE/tlay mLfinitec support sernoea auchas penodc housekeeping,tra�sporiation,linen setvi and actiWtyprograrns individuals IIWng iri tfiese facjliifes are generally snit; sufficient, dca not need 2a hour supetvis�or alto require ria special oare:,,7'#te state does tnf license:Congregate LiWng,Facilities: a In'depentlerit E,lving;slitgTe family arai'muiti#amBy}> i4tinimaf oe na servke�s beyot>ft 6ullding and grduntls maintenance,BKetter and seounty tnciudeais�tgla fainify detached residences and ocher types of ntultltarnily senior-t�rienterl" " housing such as Cdnlstm�nlums,�apartmettts,�lupfexes,tnpteltes,and aotta�es;� May Piave amen8les Stich as emergency alert'system handraiTsfn the shower jbatf, and a,;l&ptable feaFurQS suCh:as ttvider tltarr itsUai'#tour opethh� and hallways For persons whnare functlQnally antlsocially intlepentleriYmost of!the time These units maybe roasted... Thm a Cocimunrry ofcongregate Ihxng antl assisted living 1)ptional seruices are available on ana 1a earn basis; such as meals,aocialprdgramsand transAortavon wA et; Noes rtit Iicenserl indepeha JIVI units_ B Allowable f)ensfty ,_Sasetl densities sfia11 be as clesCgnated for the pareut zone Ftsr ilia PA95-021 Ashland Planning Department -- Staff Report Madeline Hill March 14, 1995 Page 9 35 purpdseS rrf density the type of housing ucaniltc;u m prurtg prt Assisted°Living units fl 24 dwelling unRs Congregate I�[c+irrg':zanrts `: �t)33 dwelmg unrts independern Living,tmuiti fartttly) g 5U dweiling units IndspgrrE€ertt Lvu1g(Sin�fg fatY�iEY}.>.... ..:f cto,d,+Yelling un�s AppllcaGorrs Shat#;ntltcate ho N tE,ey shaft Comply tvr h senior housing requrrehnetjts,.ar@ pravlde a oapy of the restrictive eavenants�ntlrcating that all units:a115 .occupied by a member 55 years gr tlder -., ApPlrcai�te C�evelCpment Startiiard#, peveiQpments[huotvSri£j single #amrly detaChe:1 trosWences shall fo4iow the srhdSvis[on requtremerits as defined In Chapter f B ei f'er#Ormance Standards* gptidns J7eveopments iffuCtvittg attaClred f,ottsfnM assisted living units,congregate living,;independent ilvingJmulti family}shag #oil©w the Site f)estgn and ifse $#andards for matte fatruty development asIef�ned fnhaptenl$�2.; 'these standards may be�omi�Sned deperrtlent upon the nature and site design of?#!e #�„ ,,. C3ff Street�ar[ct#ud There shall be a minimum df tawo off street parking�spa�s f`oi each single faintly detaclaetl resitlehce I�IuitP>famtly indepentlent units shall have a minimum of one tiff street spade for each un}t Congregate:Crying anrJ Assrsted f.rvfng shall�'�a minimum of one parking space for eveiy four units- In atltlrtion there shalt he a mSn3rnunt of vne parking space per employee an;the targest:;shift Mo,`.:::F Opetl Space and t:andscaprng gpen space shalC be provSded as required ai G#taptef t$.82 regarding su(atllvision develapmert antler tfse Performance Standards Clptttµxh, i�andst;apSt�g±�f�enerai areas:sti�lf lye to aC�ord wnh the foliovrmg start#�rds; ASStstedLiving Areas 25% landacap�ng Congregate Living,Areas, ;35%iaruiscaping #ndeperttlerit t.iutng;tmutti,fdmiiyj 3b% IandSCapiri Signs Ali signs associated with the deyeldpment_shalt IM, the rggu rernefttgof the Ashiantl:SSgn Coda,Chapter il3 9�, , � _ G,..;�,..;, Residency Aequireinems ©cCUpancy shall be Jimitetl to persons*�i years of age and cider, eXGe1?t Sn iFra case of couples where one mernber,yf'the'et�ripie.shaH be�5 ir; or eider:.All residents of Yh�development shal[,t;omply wiEh:tf�[s regr�tremerrt;,Fand stmt[ be#united fy Cauerjaryt, > Art exCepttofr h tl abCVe requ�rettienE shall be grprjtetl fur a marmger c ssarker tzni{ that fs at integral part of the rtevapment There'shall 6e rid mare than twri manager nr caretaker units associated wdh the Senior housing!developi�?eri In general, the above ordinance amendments basically lay out the groundwork for allowing a senior housing project as a permitted use in the R-1 zone. The density allowed is based upon a relationship between the type of senior housing and the PA95-021 Ashland Planning Department -- Staff Report Madeline Hill March 14, 1995 Page 10 36 similar impacts of a single family home. As proposed by Staff, an assisted living unit is considered to have one-fifth the impact of a standard single family home. This is based on traffic generation information indicating that the number of trips is approximately 115 of a single family residence. In looking at congregate care, the traffic generation is similar to that of a assisted living unit, however staff believes that given the more ambulatory nature of the residents may increase the number of trips, and that the impact would be conservatively rated at one-third of a single family residence. Multi-family senior units are assumed to have one-half the impact of a standard single family home, while a senior-occupied single family residence is assumed to have a similar impact of an open market home. While staff realizes that the senior-occupied homes will generally be of a lesser impact than standard homes, we have chosen a conservative approach to establishing densities, believing that it is better to err on the side of a lower density and should it be too low, we can revisit it in the future. Overall, this is a straightforward approach to allowing senior housing in single family zones, using existing design criteria, either for subdivisions or multi-family development, rather than attempting to redesign a new approach specifically for senior developments. By using our• existing design standards, compatibility with standard housing developments is more likely, and consistency is maintained between the processes. III. Procedural - Required Burden of Proof Both the zone change and ordinance amendment are Type III planning actions, subject to the following criteria: Type III amendments may be approved when one of the following conditions exist. a) A public need, supported by the Comprehensive Plan. b) The need to correct mistakes. c) The need to adjust to new conditions. d) Where compelling circumstances relating to the general public welfare require such an action. As stated in the staff report, staff believes that there is adequate evidence to support a public need as indicated by the Comprehensive Plan. The applicant has provided additional evidence addressing compliance with the other criteria as well. PA95-021 Ashland Planning Department -- Staff Report Madeline Hill March 14, 1995 Page 11 31 � IV. Conclusions and Recommendations . It is Staffs opinion that this zone change is appropriate at this time, given the past work done as part of the neighborhood planning process, and the impending pressures due to the extension of services to this area. Further, the ordinance for a senior overlay, while presently only being applied to this area, provides a tool for future delineation of areas that will be appropriate for senior housing developments. Staff recommends approval with the following conditions: 1) That all proposals of the applicant be conditions of approval unless otherwise modified here. 2) That the comprehensive plan map amendment and zone change shall only apply to the applicant and a project for senior housing. Should the applicant choose not pursue her senior development, then the zoning shall revert either to RR-.5 zoning, or the zoning established by the neighborhood planning process. 3) That the applicant obtain all required approvals (subdivision, site review, etc...) prior to construction of any units. At the time of subdivision application, issues regarding the extension of public facilities (paved access, water, etc...) shall be addressed. , PA95-021 Ashland Planning Department — Staff Report Madeline Hill March 14, 1995 Page 12 38 . FED zw REQUEST FOR COMPREHENSIVE PLAN/MAP CHANGE AND REZONING OF 21.82 ACRES IN THE NORTH MOUNTAIN AREA TO RI-5P WITH SENIOR OVERLAY STATUS Summary: This request for a comprehensive plan/map change and zone change to R1-5P with senior overlay is for the purpose of providing specialized housing to people who are 55 years of age or older and who have a strong need and desire to remain in Ashland. A comprehensive plan/map change and a zone change are proposed for a 21.82 acre parcel on North Mountain Avenue. Current zoning of the property is Residential Reserve (0.5 -RR). The requested new zoning is Rl-5P with a senior overlay status. This is a Type III procedure - 18.108.060 A.1 and under subsection B.L, this action "may be approved when one of the following conditions exist: a. A public need, supported by the Comprehensive Plan. b. The need to correct mistakes. c. The need to adjust to new conditions. d. Where compelling circumstances relating to the general public welfare require such an action." ,f 39 We believe this proposal meets three of the above conditions: that is, conditions a, c, and d. Specific chapters of Ashland's Comprehensive Plan which support subsection B.1.4, "A public need, supported by the Comprehensive Plan" are addressed in the narrative under Chapter V -Population Projections, Chapter VII -Housing, and Chapter XII -Urbanization. Subsection B.l.c, "The need to adjust to new conditions" is supported by Chapter V -Population Projections, Chapter VII - Housing, and Chapter XII - Urbanization. Support for subsection B.l.d., "Where compelling circumstances relating to the general public welfare require such an action" is in Chapter V - Population Projections and Chapter VII - Housing. This request is brought forth because our city is lacking in the type of housing that provides for the specialized needs of our senior population. Many of our seniors must leave Ashland against their will as they age. The rezoning of this parcel is consistent with the Housing goal of Ashland's Comprehensive Plan, which calls for providing housing opportunities for the total cross section of Ashland's population. The size and location of this property represents a unique opportunity to site such a community. There is no assisted living facility in Ashland; no senior community exists where home ownership is an option; no senior community exists where residents can choose from a menu of service and housing options to best meet their needs; no senior community Request for rezoning. 4o 2 exists that accommodates a variety of income levels; and no senior community exists where "aging in place" can be accommodated. The proposal of senior overlay status for this property is to meet the special needs and considerations that attend to persons in this age group, which represents unique and compelling circumstances and warrants moving this property to Rl-5P with senior overlay. Accommodating the special needs of our senior population Helps ensure the general welfare of the entire community. Our senior population is growing and represents compelling new circumstances that require a zone change and Comprehensive Plan amendment for this property. FINDINGS OF FACT CHAPTER II - INTRODUCTION AND DEFINITIONS In-regard to Plan Review, it is stated that, "Revisions of the plan text or plan map shall be subject to the complete citizen involvement process including public workshops,CPAC participation, Agency coordination, Planning Commission hearings and recommendations and Council action by Ordinance." Over the past two years property owners in the North Mountain Avenue area, along with many neighbors of the surrounding area, have been meeting at periodic intervals to determine the manner in which the North Mountain Avenue neighborhood should be developed. City Planner John McLaughlin and his staff have acted as facilitators, and the focus has been on developing the area in a way that will be the most beneficial to the community at large, taking into consideration the City's housing needs, as well as traffic Request for rezoning ^ l 3 patterns and utility availability and the unique opportunities and problems of the neighborhood itself. The results of those meetings have been presented to the City Planning Commission at three different study sessions with the public being encouraged to speak regarding any concerns they might have. The Planning Commission then instructed o staff to prepare the necessary documentation for a Comprehensive Plan Change and Zone Change hearing. This process of`citizen involvement' as well as 'Planning Commission hearings and recommendations' is consistent with the Plan Review Goal of Ashland's Comprehensive Plan. CHAPTER IV - ENVIRONMENTAL RESOURCES The goal of The Economic, Social, Environmental, and Social Consequences subsection of this chapter is: "To preserve and protect significant wetlands, and to mitigate potential impacts on these areas due to development and conflicting uses." The Oregon Division of State Lands issued an Onsite Wetland Determination Report on October 26, 1994 indicating that the department is satisfied with preliminary plans for the area. Development to senior overlay status can be done in such a way as to comply with this goal. (See attachment,4). There are no protected, special or unique features that will be negatively impacted by the proposed zone change. CHAPTER V -POPULATION PROECTIONS The goal of this chapter is: "To provide for the needs of the expected population growth in Ashland to the year 2005, and maintain a diversity of income, cultural, and age groups in Ashland's population, consistent with other plan goals." Request for rezoning <}2 A Policy 4 of the Chapter mandates, "Strive to maintain a diversity of population groups in Ashland, especially if increased growth pressure leads to more expensive housing. Concentrate on population groups that are important to Ashland's character, such as students, artists and actors, employees of the city, school district, and college, service personnel who work in the tourism industry, hourly wage earners in local industries, and local residents who have now retired and live on fixed incomes." As of July 1, 1993 the Portland State University Population Center estimated that Jackson County had approximately 18,000 residents over the age of 70. Another 20,800 were between the ages of 55 and 70. A significant portion of this nearly 39,000 population resides in Ashland. Although many of these older residents will be able to remain in their own homes for some time, there are many who will have need of services and activities only available through a retirement,community. Senior overlay status for this parcel would help maintain "diversity or.... age groups in Ashland" by helping to provide for the needs of the segment of the population 55 years of age and older. There exists a public need for additional senior housing within the community which is not being met. Population growth and projected population trends of seniors in our area is well documented. There have been, and will continue to be, significant increases in the senior population in our area. Further evidence supporting the public need for this comprehensive plan change is a lack of variety of types of senior housing to meet the wide range of income levels of Ashland seniors(e.g., no senior communities of homes to be purchased, no assisted living facility and very few single level condominiums). Request for rezoning �3 5 The relative growth in the elderly population is due in pail to increased longevity. Other important contributing factors have been: (1) the historic decline in the birth rate; (2) the increase in births which occurred during the period immediately following World War H to the mid-1960s; and (3) the resumption of the decline in births following the post-war "Baby Boom". These factors have contributed, and will continue to contribute, to a dramatic rise in the median age of the US population, from 27.9 in 1970 to 32.9 in 1990. As the baby boom enters this age group, it will go higher still. By the year 2030, the median age is expected to be 42 (US Senate Committee on Aging, 1991). Our local senior population generally differs statistically from Oregon as a whole in that Jackson County shows a higher percentage of older citizens and a higher rate of net migration for seniors. National: ...America is aging and will have more people age 65+ than people under age 18 in the year 2030. ...The population age 85+ is expected to more than triple in size by the year 2030, and to be nearly seven times larger in 2050 than in 1980. ...Between 1989 and 2030, the 65+ population is expected to more than double. ...Older people tend to stay where they have spent most of their adult lives. State: In Oregon, total changes to the elderly population are due to two components: (1) net migration, which is the difference between the numbers on in-migrants and out- migrants over a certain period, and (2) aging in place, which represents the difference Request for rezoning 44 6 between two successive age cohorts under the condition of no migration and only natural decrease (i.e., deaths). That is, persons who age in place are those who are living in an area at a given point in time, remain in that area, and simply age into the next higher age category. ...Between 1980 and 1990, net migration of elderly to Oregon was twice as large as the volume of net migration of the nonclderly. The greatest source of change to the number of elderly Oregonians was aging in place. ...Oregon's elderly population grew by 28.9%since 1980, while the state's total population increased by only 7.9%. ...Oregon's population is older and its older population is increasing faster than the US as a whole. ...During the 1980's, the greatest percentage growth occurred among persons aged 75 and over. ...The number of those 85 and over grew at the fastest pace. ...Oregon's 85+ population is projected to increase 3.2 times by 2030. ...Southwest Oregon is the region where elderly Oregonians are most over-represented. Jackson County: ...Between 1980 and 1990, Jackson County had a net migration of 3,910 persons aged 65+. Only Marion County had a higher rate than Jackson County. ...Between 1990 and 1993, Jackson County had a net migration of 1,491 persons aged 65+. Lane and Washington Counties were the only counties with a higher rate than Jackson County. Request for rezoning 45 7 ...According to the 1990 census, 23.9%of all Jackson County households were headed by a person aged 65+. ...Of households headed by a person aged 65+, 79%were in owner-occupicd homes and 21%were in rentals. ...In Jackson County, 25.2%of the population is age 17 or under. ...More than seven percent of the population in Jackson County is age 75 or older. ... Jackson County age group estimates as of July 1, 1993: Number of °/alackson Co. % State Age Persons emulation Population 55-59 6,693 4.26 3.98 60-64 6,661 4.24 3.79 65-69 7,520 4.79 3.99 70-74 7,147 4.55 3.67 75-79 5,366 3.42 2.80 80+ 5 3.79 3.25 Total age 55+ 39,339 25.06 21.48 The goal of the Population chapter applies directly to this plan/zone change. It will provide the ability to accommodate the needs of an increasing senior population, "maintain diversity of population groups" and provide opportunities for"the local residents who are now retired and live on fixed incomes." Above statistics are directly from the following sources: 1. Aging Oregonians, Trends and Projections. 1993 Published by Oregon Needs Assessment Steering Committee (which is chaired by Brad Bayliss, Ph.D., who lives in Ashland) and the Oregon Gerontological Association 2. Aging America: Trends and Projections, 1991 edition Prepared by US Senate Special Committee on Aging Request for rezoning 8 3. Center for Population Research and Census at Portland State University 4. State of Oregon Senior and Disabled Services Division 5. Rogue Valley Council of Governments Aging Program Also, please see Attachment la. CHAPTER VII - HOUSING Policy Id of this chapter directs the City to"Zone lands in the single-family designation consistent with the surrounding neighborhood if the area is mostly developed. Generally, lands south of Siskiyou Boulevard-North Main should be R-1- 7.5 and R-1-10, and lands north of the Boulevard should be R-1-5." This property is north of the Boulevard. Areas adjacent to the North Mountain neighborhood such as the Hersey area and the Oak Street area are all RI-5 lands. The present zoning for the North Mountain neighborhood is Residential Reserve(0.5-RR). This original zoning allowed homes with septic tanks on 1/2 acre parcels and was intended by the City to remain in effect only until a paved road and sewer service were available to the neighborhood. This request for an RI-5P zone is consistent with the zoning of adjacent neighborhoods. The goal of the Housing chapter is to "Ensure a variety of dwelling types and provide housing opportunities for the total cross-section of Ashland's population, consistent with preserving the character and appearance of the City." Ashland's aging senior population has a compelling need for a community that will provide them with the services necessary to maintain their independence and quality of life and which will give them their choice of a single family home, condominium/cottage, apartment, or assisted Request for rezoning 4_7 9 living setting which can be purchased, leased or rented. This "need to adjust to new conditions" is related to item "c" for Type III plan amendments. (See Attachment 3.) Besides the existing single family residential stock, there are currently in Ashland at least three rental apartment complexes serving very low income seniors (rents subsidized by the federal government) - the Donald Lewis Retirement Center, the Ashley Senior Center Apartments and the Park Street Apartments. These do not offer meals and make no provision for aging in place. As residents begin to need extensive personal care services and/or help with the activities of daily living, they will be forced to move to another residential setting offering these types of services. Recently, Holiday Retirement Corporation received approval to build a 114 unit congregate care facility on 4 acres at the intersection of Maple Street and North Main. According to City Planning documents, this facility will consist of month-to-month rental apartments where everyone will receive three meals a day, housekeeping, social activities and van service. Apartments will not have kitchens. Again, as residents begin to need extensive help with activities of daily living they will have to move to another setting such as an adult foster home, an assisted living facility or a nursing home. Ashland has had only one licensed residential care facility for seniors- Ashland View Manor. However, this facility recently changed its focus from seniors to adults with head injuries. Linda Vista Care Center is Ashland's only nursing home. There are 10 state licensed adult foster homes in Ashland, averaging approximately two residents per home. An assisted living facility does not exist in Ashland. This new type of senior housing was fast licensed by the State in 1989, and is directly responsible for the fact that Request for rezoning 4B 10 fewer Oregonians live in nursing homes now than did in 1989, even though the senior population as a whole has grown rapidly. (See attachment Ic and attachment 3.) Attachment 9, "What is Senior Housing Today?" contains detailed facts on the utilization of nursing homes in Oregon and how assisted living is affecting that trend. The availability of assisted living will allow residents to avoid exhausting their personal resources and/or having to apply for Medicaid(public assistance). There are only two licensed assisted living facilities in Jackson County- one in Phoenix which filled rapidly and has a waiting list, and a new one under construction in Central Point. Rezoning of this parcel will allow older Ashland residents to benefit from the affordability and quality of life attributes that assisted living provides, and meets the criteria of"necessary for the public welfare". Older Ashland residents want to continue to live in Ashland. They want to remain in their home town with their family and fiiends and the churches, businesses, cultural, recreational and educational activities with which they arc familiar. Currently, seniors with these needs have few options available to them in Ashland, no single one of which meets all of the above needs. Conferral of senior overlay status to this parcel will allow these housing opportunities to become available to a large and important portion of Ashland's population. At the Planning Commission Study Session on January 31, 1995 Sharon Laws, the Director of Ashland's Senior Program, testified to the strong need for this type of housing. In February 1995, the Ashland chapter of AARP (American Association of Retired Persons)voted to support the proposed plan/zone change and authorized the AARP Request for rezoning 49 11 chapter president to present testimony on their behalf to the City in support of the proposed zone change to this property. Policy 1 of the Housing goal states that"given the scarcity and cost of land as a limited resource, conserve land and reduce the impact of land prices on housing to the maximum extent possible." Use of the senior overlay for this project allows a more efficient use of scarce and developable land inside the city limits while keeping the impact of transportation needs at or below that of the parent zone. This conserves land and reduces the impact of raw land prices with efficienfuse of the land. Another factor necessary for a retirement community to be affordable for its residents, is an economy of scale. That is, below a minimum number of residents, a dining facility, transportation and other essential services are no longer financially feasible. This parcel of land is nearly 22 acres, sufficient for a variety of housing types and sizes which will provide homes for a reasonable number of people on one campus. The large acreage allows all structures to be placed and built to a scale "consistent with preserving the character and appearance of the City". There is a lack of large parcels in the buildable lands inventory. For a similar size retirement community on a smaller parcel to be financially feasible, housing would need to be denser than that allowed with the proposed senior overlay, and more vertical, (e.g., in the Rogue Valley Manor.) CHAPTER X - TRANSPORTATION Policy lb of this chapter states that, "Unpaved and poorly surfaced streets should be improved to provide more efficient traffic flows." Funds for paving North Request for rezoning 12 50 Mountain Avenue will come from a Local Improvement District formed for that purpose and funded by adjacent property owners. The property fronts directly onto North Mountain Avenue, a street already classified by the City as an arterial. Per City Planning staff, it is unlikely that a freeway interchange will occur at North Mountain Avenue within the next 25 years. However, traffic volumes, current and future, create a defuute need for paving in order to correct what has long been recognized as a maintenance problem for the City's Public Works Department, as well as a nuisance for neighborhood residents and a contributor to air pollution. There was some discussion during the Neighborhood Plan Study Sessions regarding traffic at the comer of North Mountain Avenue and East Main Street created by high school students, personnel and busses, as well as the usual East Main traffic prior to and at the end of each school day. Some were concerned that development in the North Mountain neighborhood will exacerbate that problem. Rezoning this 21.82 acre parcel to RI-5P with senior overlay should result in very little traffic impact at the crucial hours of heavy traffic at this intersection. Research shows that many people who move into retirement communities sell their car within the first year of residence, opting instead to use a community van or local taxi. Older retired residents are unlikely to be on the road early in the morning and will realize the need to avoid the intersection around the time school is ending. Their travel times will be more evenly spread throughout the day. Employees of the retirement community will have already arrived at work by the time school activity begins and most will have completed their work day prior to the end of the school day. And finally, the traffic problem at that intersection has been recognized by the City for Request for rezoning 51 13 some time and according to City Planning Staff, the Transportation Planning Advisory Cormnitice is currently considering a left-turn lane and a stop-light for Utat intersection. CHAPTER XI - ENERGY. AIR AND WATER CONSERVATION Policy 7d of this chapter states, "Under current state law, as lands with TID irrigation rights ... (are) converted to urban uses, the TED water right must be surrendered. If these uses could continue to utilize TID water for landscaping and irrigation, new water demand could be significantly reduced on newly annexed land. The City shall explore ways to see if these could be facilitated." The direction of Chapter IX, policy 16 is that, "The City should attempt to purchase additional Talent Irrigation District water from confirmed owners." The 21.82 acres in this parcel, as well as the approximately 60 additional acres in the remainder of the North Mountain area, possess valuable water rights. These rights should be used by the City and not revert back to Talent Irrigation District. This could happen in one of two ways: Current water delivery systems could be retained and used for irrigation water for open space and park areas, possible Greenway improvements and recreational and/or landscape development in the flood plain. Or the TID acre feet currently used in the North Mountain area could revert to the City as part of its drawable portion on the Hyatt Lake and Howard Prairie system. We urge the City to enter into negotiations with Talent Irrigation District so this potential loss of water can be avoided. CHAPTER XII- URBANIZATION A study completed in January 1980 identified the amount of buildable land determined by the type of land use present on each parcel at that time. The Buildable Request for rezoning 52 14 Lands Inventory section mentions that, at the time of the study, ... "a large amount of land on the north side of Bear Creek presently accessed by Mountain Avenue was discounted in the buildable lands inventory. While this land is in the City limits and has been since the early 1900s, it presently contains very limited utility services and is accessed by a single unpaved road. Due to its distance from the existing urbanization in Ashland, we have not considered that this area will develop over the next 20 years unless major public expenditures are made to bring paved streets, sewer and water to this area. Therefore, in this particular instance, land was also rated as not buildable." This may have been accurate at the time it was written 15 years ago, but much has changed since then. The nearby Oak Street and Hersey Street residential areas have infilled. City Parks Department has acquired and begun development of a large new park area on North Mountain Avenue. As further evidence that this area is moving toward urbanization, on March 2, 1993 the City Council approved the formation of a Local Improvement District for the purpose of bringing sewer service to the North Mountain Avenue area; construction was completed in January 1995. At the same time an enlarged water line was installed under Bear Creek at Nevada to prepare for the time when water lines will be looped through the area from Hersey/North Mountain to Nevada/Oak Street. The City Parks Department has committed to paying its share for the paving of North Mountain Avenue up to Bear Creek Bridge, as well as its share of the new water line, by joining the Local Improvement District to be formed for that purpose. In the same chapter, under Description of the Urban Growth Boundary, reference is made to "...... North Mountain Street, an area that is presently in a semi-rural state. Request for rezoning E3 15 While it has been in the City limits for some time, it remains sparsely developed. It is included in the urban growth boundary because of the availability of City water, sewer and electrical utilities, and its status as land committed to urban development " The LTRBANIZAITON GOAL is as follows: "It is the City of Ashland's goal to maintain a compact urban form and to include an adequate supply of vacant land in the City so as not to hinder natural market forces within the City, and to ensure an orderly and sequential development of land in the City limits." Will of the North Mountain area is much more consistent with the urbanization goal of "...maintain(ing) a compact urban form..." than it is for other areas in Ashland such as lower Clay Street, Tolman Creek Road or the Oak Knoll area. The lower Clay Street area is 3 miles from downtown and newer areas of Oak Knoll arc 4.4 miles from downtown. The North Mountain neighborhood is approximately one mile from downtown. The development of this property will in-fill vacant urban land that is physically and locationally appropriate for the change to Rl-5P with senior overlay. In-till of close-in vacant urban land contributes to the maintenance of a compact urban area and makes efficient use of urban facilities. This proposal requires no change in city limits or urban growth boundary. In fact, this property has been within Ashland's City Limits since the early 1900's. In summary, this proposal definitely meets three of the four criteria for a Type III procedure in 18.108.060 A.1; only one condition is needed for approval. The three criteria that are met are as follows: Request forrezonuig S� 16 a) Information in this application supports a public need for the proposed comprehensive plan/map change and zone change to RI-5Y with senior overlay by documenting the lack of this type of housing in Ashland, and the increasing trend in numbers and relative percentages of seniors, particularly the very old. b) Additionally, this proposal allows our community to adjust to a new condition: a rapidly increasing local senior population. The rate of increase is faster than in other parts of Oregon. By meeting the previously unfilled need, this proposal warrants the proposed comprehensive plan/map change and zone change. c) Providing sufficient housing choices appropriate for Ashland seniors meets the third criteria of necessary for the general public welfare. Providing an assisted living facility as a viable, cost effective alternative to nursing home care meets a general public welfare need. Having on one campus a wide "menu" of service and housing choices meets a general public welfare need. These are compelling circumstances that require the proposed comprehensive plan/map change and zone change to Rl-5P with senior overlay. Request for rezoning C S 17 RECEIVED FEB 2 1 1995 REQUEST FOR COMPREHENSIVE PLAN/MAP CHANGE AND REZONING OF 21.81 ACRES IN THE NORTH MOUNTAIN AREA TO RI-5P WITH SENIOR OVERLAY STATUS LIST OF ATTACHMENTS I. Aging Oregonians, Trends and Projections 1993 a. Population Trends (6 pages) b. Functional Abilities (9 pages) c. Long Term Care (4 pages) 2. Mountain Meadows Brochure 3. Assisted Living Makes Its Mark On Long-Term Care (5 pages) 4. Onsite Wetland Determination Report 5. Rogue Valley Council of Governments Aging Program letter dated 1/31/95 6. Where's Ashland's Senior Housing? (5 pages) 7. Spring, 1994 Mountain Meadows Newsletter 8. Winter, Mountain Meadows Newsletter- rough draft 9. What is Senior Housing Today? (4 pages) 10. Ashland Daily Tidings Article dated February 4 1994 56 P2 CEIVEO FEB 2 1 1995 Attachment la Aging Oregonians: Trends and Projections, 1993 by Margaret B. Neal Clara C. Pratt and Edward Schafer F d Growth of Oregon's 65+ Population ds of persons 800 4 ' 800 400 ..__-----{. + ,. 200 0 1970 1980 1990 2000 2010 2020 2030 YEAR Oregon Needs Assessment Steering Committee and Oregon Gerontological Association The intent of the report is to provide, in one place, a wide array of data needed to "paint a statistical picture"of Oregon's seniors. Topics covered include: - Demographic and Social Characteristics - Geographic Distribution � - Living Arrangements - Housing and Transportation t i over-Employment Income and Pt y a . - Health and Functional Status - Long-term Care I- �+ - Social and Mental Well-being. Advocates, Community Service Providers, Health Care and Housing Agencies, and Business By Brad Bayliss, PhD and Government Organizations should find the report helpful in determining who older Oregonians Brad Bayliss, PhD, is chairman of the Oregon are, where they live, and the health, mobility, Needs Assessment Committee, and is a member of the finance and housing needs they experience. Governor's Commission on Senior Services. Providers of services and facilities for the elderly are already finding it a very useful tool, especially as Report the.y plan for the future. The report details changes in demographics j from 1980 to 1990; racial and gender composition, • housing, income, limitations in mobility, and other amts I characteristics of older Oregonians. It provides county-by-county profiles of older persons in each of Oregon's 36 counties, with separate profiles of each Picture of county's major urban, suburban and rural areas. It also includes a forecast for growth in each of these areas. Using the National Health Interview Survey, Older the report also provides a comprehensive description of older Oregonians. This survey utilizes demographic, health, social, and economic data not Oregonians available elsewhere describe the functional ability,family support, living arrangements,health care services use, and other important characteristics of persons over age 55 with particular emphasis on persons over 70. The National Health Interview survey is one of the best data sources of health information in the nation Comprehensive information about the with a response rate of over 96%for respondents demographics of Oregon's senior population is now over age 65. available through a report entitled"Aging Oregonians:Trends and Projections". The 'Providers of services report,published in February of 1993, is a project of the Oregon Needs Assessment Committee and the and facilities for the Oregon Gerontological Association. The Needs elderly are already Assessment Committee is comprised of finding it a very useful approximately 35 individuals representing advocates, providers, academics, and state and local tool, especially as they governments. plan for the future." "Aging Oregonians"provides demographic information about Oregon's senior population, Funding for the research and publication of primarily through in-depth analysis of the 1990 "Aging Oregonians" was provided in part by Blue Census and 1984-90 National Health Survey data. Cross-Blue Shield of Oregon, OGA, and individual The 250-page report was authored by Margaret contributions. The $40 purchase price will also help Neal, PhD; Clara Pratt, PhD;and Edward Schafer. offset expenses. To order a copy of"Aging Dr. Neal is a professor at PSU's Institute on Aging; Oregonians:Trends and Projections", write to Dr. Pratt is Director of Gerontology at OSU;Mr. Oregon Gerontological Association, PO Box 40293, Schafer is Director of the Center for Population Portland OR 97240. Or, call OGA at(503)244-4986 Research & Census at PSU. 58 or 725-3952. JACKSON COUNTY POPULATION BY AGE AND SEX GROSS RENT AS A PERCENTAGE OF HOUSEHOLD MALES INCOME IN HOUSEHOLDS HEADED BY A PERSON 0 to 54 years 54183 AGED 65+ 55 to 59 years 3375 Less than 20 percent 15,7% 60 to 64 years 3342 20 to 24 percent 15.4% 65 to 69 years 3519 25 to 29 percent 14,9% 70 to 74 years 3115 30 to 34 percent 9.0% 75 to 79 years 2140 35 percent or more 45.0% 80 to 84 years 1079 85 8 over 641 OWNER COSTS AS A PERCENTAGE OF HOUSEHOLD Total 71394 INCOME IN HOUSEHOLDS HEADED BY A PERSON AGED 65+ FEMALES Less than 20 percent 59.0% 0 to 54 years 54671 20 to 24 percent 11.5% 55 to 59 years 3464 25 to 29 percent 7.0% 60 to 64 years 3654 30 to 34 percent 5.3% 65 to 69 years 3864 35 percent or more 17,1% 70 to 74 years 3455 75 to 79 years - 2765 80 to 84 years 1779 85 8 over 1343 Total 74995 PERCENTAGE OF HOUSEHOLDS HEADED BY A PERSON AGED 65+ 26.2% TOTAL NUMBER OF HOUSEHOLDS 57400 MEDIAN HOUSEHOLD INCOME FOR HOUSEHOLDS NUMBER OF HOUSEHOLDS HEADED BY A PERSON HEADED BY A PERSON AGED 65+ $16,913 AGED 65+ 15065 PERCENTAGE OF PERSONS AGED 65+ WITH INCOMES PERCENTAGE OF HOUSEHOLDS HEADED BY BELOW POVERTY LEVEL 9.9% A PERSON AGED 65+ 26.2% DISTRIBUTION OF HOUSEHOLD INCOME FOR PERCENTAGE DISTRIBUTION OF PERSONS AGED 65+ HOUSEHOLDS HEADED BY A PERSON AGED 65+ BY LIVING ARRANGEMENTS Less than $5,000 7.2% In family households 65.9% 55,000 to $9,999 20.1% In nonfamily households 29.2% 510,000 to 514,999 18.2% Institutionalized persons 3.5% $15,000 to 524,999 23.5% Other persons in group quarters 1.4% $25,000 to $34,999 14v2% 535,000 to $49,999 9.5% 550,000 to 574,999 4.8% PERCENTAGE DISTRIBUTION OF TENURE IN $75,000 to 599,999 1.1%5100,000 or more 1.4X HOUSEHOLDS HEADED BY A PERSON AGED 65+ Total 100.0% Owner-occupied 86.1% Renter-occupied 13 PERCENTAGE OF HOUSEHOLDS HEADED BY A PERSON AGED 65+ WITH INCOME BELOW POVERTY LEVEL BY HOUSEHOLD TYPE EMPLOYMENT STATUS OF PERSONS AGED 65+ Married couple 4.3% Employed 7.7% Male householder, no spouse 10.4% Unemployed •5% Female householder, no spouse 8.8% Not in the labor force 91.8% Householder living alone 21.3% Householder not living alone 19.5% Aging Oregonians: Trends&Projections, 1993 59 STATE OF OREGON POPULATION BY AGE AND SEX MALES GROSS RENT AS A PERCENTAGE OF HOUSEHOLD 0 to 54 years 1119399 INCOME IN- HOUSEHOLDS HEADED BY A PERSON 55 to 59 years 56174 AGED 65+ 60 to 64 years 56451 Less than 20 percent 17.2% 65 to 69 years 56526 20 to 24 percent 12.0% 70 to 74 years 46243 25 to 29 percent 14.8% 75 to 79 years 32733 30 to 34 percent 9.5% 80 to 84 years 18761 35 percent or more 46.6% 85 E over 10618 Total 1396905. OWNER COSTS AS A PERCENTAGE OF HOUSEHOLD INCOME IN HOUSEHOLDS HEADED BY A PERSON FEMALES AGED 65+ 0 to 54 years 1096368 Less than 20 percent 60.4% 55 to 59 years '59487 20 to 24 percent 10.9% 60 to 64 years 63311 25 to 29 percent 7,8% 65 to 69 years 67017 30 to 34 percent 5.2% 70 to 74 years 56113 35 percent or more 15.7% 75 to 79 years 45746 80 to 84 years 30870 85 & over 26504 PERCENTAGE OF HOUSEHOLDS HEADED BY Total 1445416 A PERSON AGED 65+ 22.9% MEDIAN HOUSEHOLD INCOME FOR HOUSEHOLDS TOTAL NUMBER OF HOUSEHOLDS 1105362 HEADED BY A PERSON AGED 65+ 517,467 NUMBER OF HOUSEHOLDS HEADED BY A PERSON' PERCENTAGE OF PERSONS AGED 65+ WITH INCOMES AGED 65+ - 253664 BELOW POVERTY LEVEL 10.1% PERCENTAGE OF HOUSEHOLDS HEADED BY DISTRIBUTION OF HOUSEHOLD INCOME FOR A PERSON AGED 65+ -22.9% HOUSEHOLDS HEADED BY A PERSON AGED 65+ Less than $5,000 7.3% PERCENTAGE DISTRIBUTION OF PERSONS AGED 65+ $5,000 to $9,999 19.5% BY LIVING ARRANGEMENTS 510,000 to $14,999 17.1% In family households 64.7X $15,000 to $24,999 24.9% In nonfamiLy households 30.7% $25,000 to $34,999 14.0% Institutionalized persons ' 4.1% -$35,000 to $49,999 9.4% Other rsons in group $50,000 to $74,999 5.0% Pe oup quarters .4% 575,000 to $99,999 1.4% $100,000 or more 1.5% PERCENTAGE DISTRIBUTION OF TENURE IN Total - 100.0% HOUSEHOLDS HEADED BY A PERSON AGED 65+ Owner-occupied 77.7% PERCENTAGE OF HOUSEHOLDS HEADED BY A PERSON Renter-occupied 22.3% AGED 65+ WITH INCOME BELOW POVERTY LEVEL BY HOUSEHOLD TYPE Married couple 4.2% EMPLOYMENT STATUS OF PERSONS AGED 65+ Male householder, no spouse 6.4% Employed 10.3% Female householder, no spouse 10.0% Unemployed .5% Householder living alone 20.7% Not in the labor force 89.2% Householder not living alone 17,2% Aging Oregonians: Trends&Projections, 1993 bo Y O O N V � • O Y _ M Info 4• N N V O a v n a ^ a ^ f O N i N N m m P ♦ m O O N O •O P .O M m n N f� P .O A •mn p ' P M P N O V p. n M N 2 + y p V N N n N V V V A m m L Y p O N r P ^ ^ � M^Mf A •p M S ^ M P M n Y O p M. O• P •VnO .D M •p ^ p ^ b N M q A 9 P •M d •n O .p _ P N � P O P^ O• -• P M m H P V N •n M p N �O M ^ S a N Y O• N A V O L p�. tp p < p P N A v P i c O •O N N o a a o v M •- v n p M. V O N M p. O m U O N V M V aNC N Q O Q c V N N • N M V � •O T ^ y O N M V N •O C O O H •O r N M P ryPM� �YQ N r M '. T L N O •C H ^ N Y pY� Z} •Q •VO V w N O P N M ^ N C OI U• P M •-• N .^} O 10 YC P^ v N v ^ N •O tM� n L U O •O A Y N N O N N O V O 6 N N O V 6 W V M V O C Y pp. O N O � N m m N N M •/ O^ C P � p. N • P P N O N •-0 C ^ ^ 6 m O M P V • V p 6 m P Nm m. P m U T P O O a O ^ ^ ' ^ ~N •^ ' O O � N .O A O _ • A M m A ^ ^ d ^ ^ O V A ^ P } pp N ^ N A O •O N � P N � p C M N m N ^ P b N .^- N `� ' P •O N � .O 1 - P N M N N vvi P O N O N ^ v P ^ N N V m m N N O V ^ O O A N F• 2 N O H O N �J W UI Q u 2 W O F N Z � u w F u z •- H N Q w o Q u •/! f U 6 >C N •- U V! Q • . l 61 NUMBER AND PERCENTAGE OF OREGONIANS AGED 65+ IN 1970, 1980, 19909 AND PROJECTED Thousands of persons 1000 20% 800 / / 15% / 600 10% 400 5% 200 0 0% 1970 1980 1990 2000 2010 2020 2030 YEAR + NUMBER OF PERSONS —o- PERCENTAGE SOURCE: 1970,1980, 1990 U.S.Census and the Center for Population Research &Census,PSU Aging Oregonians. Trends & Projections, 1993 /n NET MIGRATION 1980 - 1990 BY AGE AND COUNTY County Net Migration Net Migration Ages 0 - 64 Ages 65+ Baker -1,262 69 Benton -2,299 84 Clackamas 18,791 2,414 Clatsop -353 -17 Columbia 123 -257 Coos -6,840 472 Crook 16 267 Curry 937 1,186 Deschutes 4,990 3,590 Douglas -5,941 1,327 Gilliam -380 -28 Grant -717 -22 Harney -1,529 -142 Hood River -179 -174 Jackson 2 705 3,910 Jefferson 108 321 Josephine -709 3,136 Klamath -5,247 60 Lake -842 -31 Lane -14,347 3,832 Lincoln 2,431 533 Linn -51776 1,365 . Malheur -3,548 170 Marion 3,675 5,145 Morrow -506 -214 Multnomah -5,992 -5,861 Polk 1,414 345 Sherman -282 -50 Tillamook -340 268 Umatilla -4,825 20 Union -2,067 154 Wallowa -670 -14 Wasco -1,163 256 Washington 35,990 2,953 Wheeler -110 7 Yamhill 4,680 1,065 Oregon 10,006 26,211 Aging Oregonians: Trends & Projections, 1993 63 RE=CEIVED r u , 'i iOj FUNCTIONAL ABILITIES Attachment lb ACTIVITIES LIMITATIONS INCREASE WITH AGE AND POORER HEALTH The 1990 U.S. Census data for Oregon indicate that about 3% of Oregon's men and women aged 16 to 64 report some health condition that has limited their ability to go outside their home and/or their abilities to meet their own personal care needs, such as dressing, bathing, or moving around in their home (Table 6-16). Among persons aged 65 to 74, health conditions that limit mobility or self-care are reported by about 9% of men and 12% of women. The percentage of Oregonians aged 75 or over who report such limitations in mobility and/or self-care is much higher, particularly among women. About 20% of men and 31% of women aged 75 or over reported health conditions that limited their mobility and/or their self-care ability (Table 6-16). National data confirm the rising incidence of activity limitations with advancing age. Over one-third of persons aged 55 or over report at least some activity limitation; 11% are fully unable to perform some major activity (Table 6-17). The incidence of activity limitations increases with age. Almost one-fifth of persons aged 85 or over are unable to perform a major activity, and an additional one-quarter are limited in some major activity. Not surprisingly, health status is related to level of activity limitation (NHIS, 1990). Almost 40% of persons who are unable to perform some major activity are in poor health, and an additional 39% describe their health as fair; only about one-fifth of persons who are unable to perform some major activity describe their health as good or better. In contrast, 90% of persons who were not limited in any activity described their health as good to excellent. FUNCTIONAL MOBILITY LIMITATIONS INCREASE DRAMATICALLY WITH AGE When assessed in terms of actual abilities to move some distance or engage in other acts of mobility, rates of functional mobility limitations rise dramatically with age. At least half of all men and 60% of all women aged 70 or over have one or more functional mobility limitations (Chart 6-3). These limitations in functional mobility include difficulty reaching overhead, lifting 10 pounds, stooping/crouching, walldng up 10 steps without rest, or walking a distance of one-quarter mile. Three clear patterns exist in rates of functional mobility limitations. First, the percentage of persons with one or more functional mobility limitations increases with advancing age. Second, among those aged 70 or over, more women than men in all age groups report one or more functional mobility limitations. Functional mobility limitations are particularly common among women aged 80 or over. More than 75% of women aged 80 or over report at least one functional limitation. Overall, functional mobility.limitations increase from 50% among men and 61% among women aged 70-74 to almost 70% of men and 83% of women aged 85 or over. Aging Oregonians. Trends & Projections, 1993 4�4 PERCENTAGE OF PERSONS AGED 70+ NEEDING ' BATH, BEDROOM, AND KITCHEN ON THE SAME FLOOR BY AGE AND GENDER 60% 51% 50% 41%::::: 40% 40%O 30% 29% 29% 25% 219'0 20% 18% 10% 0%0 TO 74 YEARS 75 TO 79 YEARS 80 TO 84 YEARS 85 YEARS+ 0 MALES FEMALES SOURCE: National Health Interview Survey, Supplement on Aging, 1984 Aging Oregonians: Trends&Projections, 1993 65 PERCENTAGE OF PERSONS AGED 70+ REPORTING HAVING FALLEN IN PAST 12 MONTHS BY AGE AND GENDER 40% 35% 35% 34%..... 32% 30% 25% 23% 22% 21% 20% 1640 ::::: % 15 :::: 15% Ego—i 10% 5% 0%0 TO 74 YEARS 75 TO 79 YEARS 80 TO 84 YEARS 85 YEARS+ Z MALES EI FEMALES SOURCE: National Health Interview Survey, Supplement on Aging, 1984 Aging Oregonians. Trends&Projections, 1993 66 DAILY FUNCTIONAL ABILITIES An important indicator of how well an older person is functioning is his or her performance in everyday activities. Such activities include Instrumental Activities of Daily Living (IADL) tasks, such as meal preparation, shopping, and housekeeping, and Activities of Daily Living (ADL) tasks, such as bathing, dressing, eating, or other personal care. IADL limitations are more common than are ADL limitations. In fact, most persons who have significant ADL limitations also have IADL limitations. Difficulty performing multiple daily tasks can contribute to serious disability, particularly in a non-supportive environment. LIMITATIONS IN UDLS ARE MOST COMMON AMONG PERSONS AGED 80 PLUS AND WOMEN Limitations in the performance of 1 to 3 IADL tasks are experienced by around one-quarter of persons aged 70 or over (Table 6-18). More severe limitations (4 or more IADLs) are experienced by about 10% of persons aged 70 or over. The percentage of persons aged 70 or over who report limitations in 1 to 3 IADLs substantially increases after age 80. While one-fifth to one-quarter of those aged 70-79 report IADL difficulty, over 30% of those aged 80 or over report difficulty performing 1 to 3 IADLs. A similar increase also occurs in the percentage of persons reporting limitations in 4 or more IADLs in the eighth decade. This increase is especially dramatic for those aged 85 or over. At all ages, women are more likely than men to report difficulties with IADLs. For example, almost one-quarter of women aged 70-74 report difficulty with 1 to 3 IADLs, compared to only 14% of men in the same age group. Among persons aged 85 or over, this gender pattern continues, with about 10% more women reporting IADL difficulties than men. Aging Oregonians. Trends & Projeaions, 1993 67 MORE WOMEN, BLACKS, AND VERY OLD PERSONS REPORT DIFFICULTY WITH MEAL PREPARATION AND HOUSEKEEPING Information about the total number of IADL limitations can be useful in gaining a general picture of the abilities of older persons to function in their daily environment. More specific assessment of difficulties with particular IADL tasks is of greater use, however, in planning services. In these next sections, information about other persons' difficulties with specific IADLs, such as meal preparation or shopping, is presented. Overall, the percentage of men and women reporting difficulty with meal preparation, light housekeeping, and heavy housekeeping increases steadily with advancing age (Table 6-19). Heavy housekeeping is the most problematic task for respondents in every age category, most particularly for those aged 85 or over, almost half of whom report difficulty with this task. Women in all age categories report more difficulty with these three tasks than do their male counterparts. This may be due to a higher prevalence of health limitations for women and women's traditionally higher level of responsibility for meal preparation and housekeeping tasks. Finally, a greater proportion of black persons than white persons report difficulty with meal preparation and housekeeping, particularly heavy housekeeping. Aging Oregonians: Trends & Projections, 1993 1 PERCENTAGE OF PERSONS AGED 70 OR OVER REPORTING DIFFICULTY WITH MEAL PREPARATION, LIGHT HOUSEKEEPING, OR HEAVY HOUSEKEEPING INSTRUMENTAL ACTIVITIES OF DAILY LIVING (IADLS) BY AGE, GENDER, AND RACE' Meal Light Heavy Preparation Housekeeping Housekeeping Males 70-74 4 3 13 75-79 5 5 14 80-84 8 .8 19 85+ 18 16 34 Females 70-74 5 6 27 75-79 8 8 33 80-84 14 14 42 85+ 30 27 54 Blacks, All Aged 12 13 43 Whites, All Aged 9 9 31 SOURCE: National Health Interview Survey, Supplement on Aging, 1984 Aging Oregonians: Trends & Projections, 1993 69 LIIMTATIONS IN PERSONAL CARE INCREASE WITH AGE AND ARE GREATER FOR WOMEN Like Instrumental Activities of Daily Living (IADLs), Activities of Daily Living (ADLs) are important indicators of a person's ability to function independently. ADLs include personal care tasks such as bathing, dressing, using the toilet, eating, and getting out of a bed or chair. Most person who have ADL needs also experience limitations with IADLs. As with IADLs, more women than men, in every age group, have difficulty performing ADLs. Close to one-third of women aged 85 or over have limitations with 3 or more ADLs (Table 6-21). This may relate directly to the higher incidence of chronic illness and physical limitations for older women as compared to older men. Further, similar percentages of black persons and white persons report having difficulty with 1-2 ADLs, as well as 3 or more ADLs. For both males and females, ADL difficulties increase with age (Chart 6-7). Over twice as many persons aged 80 or over have difficulty with 3 or more ADLs compared to persons 70-79. Aging Oregonian.: Trends &Projections, 1993 r 7o PERCENTAGE OF PERSONS AGED 70+ REPORTING LIMITATIONS IN ADL'S BY AGE OR GENDER 25% 23% 20% 19% 17% 15% 14%u 14% 13% 10% 8% 8% 5%O 0%O :::: ::::: MALES FEMALES 70-79 YEARS 80+ YEARS 0 Limits in 1-2 ADus El Limits in 3+ ADLs SOURCE: National Health Interview Survey, Supplement on Aging, 1984 Aging Oregonians: Trends&Projections, 1993 11 BATHING AND GETTING OUTSIDE POSE MAJOR CHALLENGES Generally less than 10% of men and women aged 70 or over report difficulty with dressing, transferring from bed or chair, or eating (Table 6-22). Among ADL tasks, bathing presents the biggest challenge, followed by getting outside. Women have more difficulty than men with bathing, dressing,- transferring (such as moving from a bed to a chair), and getting outside. There are no gender differences in difficulty with eating. There are no substantial racial differences in the difficulty of bathing, dressing, transferring, or getting outside. Difficulty with ADLs increases with advancing age. Almost one-third of women and close to one-fourth of men aged 85 or over have difficulty getting outside or bathing. Table 6-22 PERCENTAGE OF PERSONS 70 OR OVER REPORTING DIFFICULTY WITH BATHING, DRESSING, EATING, OR TRANSFERRING ADLS Getting Bathing Dressing Eating Transferring Outside Males 6 5 1 5 5 70-74 75779 8 7 2 5 7 80-84 12 8 3 9 10 85+ 23 15 4 14 23 Females 70-74 9 5 1 9 8 75-79 11 6 2 9 12 80-84 19 10 3 14 20 85+ 30 18 4 22 36 Blacks, All Aged 13 9 2 11 16 Whites, All Aged 12 7 2 9 12 SOURCE: National Health Interview Survey, Supplement on Aging, 1984 Aging Oregonians: Trends & Projections, 1993 l2 -'RECEIVEO FEB 2 1 199;; Attachment Ic Long- Term. Care DEFINITION AND GOAL Most older persons are community-dwellers. -Currently in Oregon, only 3.3% of persons aged 65 or over live in a nursing home. Further, most older people remain relatively independent and self-sufficient. For those who experience poor health or functional limitations that threaten their ability to care for themselves, long- term care may be necessary. The NHISSOA, 1984 data, as well as data pertaining specifically to Oregon, are used to profile long-term care in Oregon. LONG-TERM CARE (LTC) IS A CONTINUUM OF SERVICES Long-term care (LTC) is not the same as placement in a nursing home, although nursing home placement may be an appropriate long-term care choice for some older persons. Rather, long-term care is a broad concept referring to a continuum of informal and formal services for individuals who require medical and/or supportive assistance. Instead of thinking in terms of "independence" versus "institutionalization," it is more accurate to think about a "continuum of care." People may require different levels of care at different stages of the aging process. Thus, the continuum of care is comprised of different services designed to meet the changing needs of older persons. The continuum of care ranges from informal care by family and friends in a person's own home, on one end, to placement in a nursing home, on the other. In between are settings such as retirement communities, residential care facilities, and adult foster. care homes. THE GOAL IS TO MEET THE INDIVIDUAL'S NEEDS WHILE MAINTAINING OPTIMAL INDEPENDENCE The central goal of care for older persons is to match services with needs while preserving as much independence as possible. For sick or functionally limited older persons, this means determining the least restrictive environment in which they can live while having their needs met. Services that allow persons to remain in their own homes or communities for as long as possible are utilized. Aging Oregonians. Trends & Projections, 1993 �3 LONG-TERM CARE FACILITIES OREGON NURSING HOME FACILITIES, BEDS, AND OCCUPANCY DECLINED IN THE 1980s The number of nursing home facilities in Oregon dropped from 193 in 1981-82 to 183 in 1990-91. During the same decade, the number of nursing home beds per 1,000 persons aged 65 or over in Oregon dropped from 48 to 37. In addition, the occupancy rate in Oregon nursing homes dropped from a high of 93% in 1981-82 to 88% in 1990-91 (Oregon Office of Health Policy, 1992). At the same time, the number of nursing home patients increased from 13,201 in 1981-82 to 14,085 in 1990-91 (Table 7-1). Because of the increase in the state's population, however, the percentage of persons aged 65 or over residing in nursing homes declined from 4.4% in 1981-82 to 3.3% in 1990-91 (Oregon Office of Health Policy, 1992). In addition to nursing facilities, there were 3,981 beds in Oregon's Residential Care Facilities (RCFs), or 14% of all long-term care beds in Oregon in late 1992 (Table 7-2). RCFs offer daily assistance with personal care and monitoring of medications as well as providing meals, housekeeping, laundry; and other services. No census of RCF private-pay residents is available. In late 1992,there were 1,032 Medicaid-supported residents in Oregon's RCFs. There were 1,315 beds in Oregon Assisted Living Facilities (ALFs), or about 5% of Oregon's long-term care beds. ALFs offer services that are similar to RCFs but in which residents typically have private apartment units. There is no census of private-pay clients in ALFs; however, 307 residents were Medicaid-supported in late 1992. Finally, there were 8,705 beds in Adult Foster Care (AFCs) facilities. AFCs made up about 30% of the long-term care capacity in Oregon in late 1992. AFCs are licensed to serve up to 5 residents and provide services similar to those offered in RCFs and ALFs in a home setting. Some AFCs care for relatives of the owners, although the majority care for nonrelatives. Again the lack of census of private-pay clients makes it impossible to calculate overall occupancy rate. There were 2,966 Medicaid-supported clients in AFC in late 1992. Aging Oregonians: Trends & Projections, 1993 74 OREGON HAS A RANGE OF LONG-TERM CARE FACILITIES Oregon's long-term care (LTC) facilities include nursing homes (intermediate care and skilled nursing facilities), Residential Care Facilities, Assisted Living Facilities, and Adult Foster Care facilities. There were 28,700 beds available in Oregon long-term care facilities in late 1992 (Table 7-2). Over half of the LTC beds (14,699) were in nursing facilities, which provide intermediate and sldlled nursing care. Nursing facilities offer the most complete nursing, medical, rehabilitation, and personal care available outside a hospital setting. In late 1992, there were 13,229 residents in Oregon nursing homes, 90% of capacity. Interestingly, this is a drop in numbers of residents from 1990-91, when there were 14,085. Table 7-2 PROFILE OF LONG-TERM CARE FACILITIES IN OREGON Number of Percent of Residents Total Number of Supported Capacity Total Capacity Residents by Supported by for Oregon Medicaid Medicaid Nursing 14,699 13,229 7,937 54% Facilities (sldlled nursing and intermediate care) Residential Care 3,981 1,032 26% Facilities Assisted Living 1,315 * 307 23% Facilities Adult Foster 8,705 (total) * 2,966 34% Care (7,495--nonrelative) (1,210--relative) Total number of residents for these facilities unknown due to lack of data on private-pay residents. SOURCE: Long-Term Care Ombudsman of Oregon, 1992. Aging Oregonians: Trends & Projections, 1993 75 PERCENTAGE OF RESIDENTS IN OREGON NURSING HOMES IN 1991 BY GENDER 80% Total N = 13,229 71:2% ................................... ...................................... ...................................... ...................................... ...................................... ...................................... ...................................... ...................................... ...................................... ...................................... ...................................... 60% 40% .................................... 28.8% ...................................... ...................................... ...................................... ...................................... ...................................... ...................................... ...................................... ...................................... ...............................::::::: 20% ...................................... ...................................... ............................ ...................................... 0% : ........................ MALES FEMALES SOURCE: Census in Oregon Nursing Homes, 1991. Office of Health Policy, Oregon Department of Human Resources Aging Oregonian: Trends&Projections, 1993 16 aa�s sMOpeay�ureaunoy�j aqa sluawwoD jnoA 7?s<n 01 auawawodde ue 02ueve oa ow ilea aseald iagwnN auogd sMOpeaN weaunoN }noge uogeuuojLn d!Z alels A.4!J azow aw puas aseald �—, ssajppv 'sozopvdW uiviunoW }nogv s R�cE uoi}tiuuoful Ivuol}}ppv dill pinom I �Sa www Attachment 2 Mewnpj� �- - — ——— —— ———— — ——— ————— ——————— —— — ——— , s r ifs . E 'O O1, G E F-' V . N ".d.. _ R •cp q = T O OV d G e-p E iC .i 3 E - ai C0. R •' OA a. '-' b G +- .�.+ O y .� 't 00 3 7 E R t8 :. R°'.� ..0 �n u G '^ y 'G vOi O. '� O "° O M >. R •�'f;y?:�;;i CO Z.` � ... v C C GO d N Da- cc '� y d0 � S .E R '6 E p E R N a .q,. v ° a c G c 3°0 .L D o E .o v v av o o[o o G . v cs v o 0 0 o R 'G o °r° ti v c R 5 s 3 n V E T.b N E N 3 ti e4 max.. v R c V .�y to `d�a R �� G E •+: R '~ O OR O �. 3 h p aR., Y.. f y jl '° .°, rz v V O� c o 'C E m .5 :E� R a o0 3 n A A v o ° v° C C v G 0..m i ,J .M t m .� '�"' ,.EC " C a�i > G C Q v. A '� F''�Cti+. �.--•�'. Q' v o M1 ai -7-7 . v 1 G + it+ t lx.o-kl fia v � =1 i W �— e I x aj '�� s � t. v YI a—•�,,,�1 1 u t`�+r .t �,Id ° r r�. .i �.t Fy�c U• s wy. a aj��'++t .a a.•. �t Z t; xr • 'll • N%jt4 1 1 t r Attachment 3 U 1+ � t Assisted Makes Mark On Long-term • I see page Published by Oregon Association of Homes for Aging = It can be said with little fear of argument that `,f a„ assisted living has become a central issue in the future of long term care. Oregon's assisted living I`t program, more than any other, has been and continues to be a leader in the development of ! _ alternatives to traditional nursing home care. The Oregon program has achieved a level of recognition unmatched by any other state. This recognition has come about not simply due to Oregon's adoption of a ° specific set of regulations for assisted living accompanied by a nearly adequate reimbursement "', level. It is also due to Oregon's efforts at integrating \ assisted living within a comprehensive set of long- By Keren Brown Wilson,PhD&Michael DeShane,PhD term care options which includes in-home care,adult foster care, residential care and nursing home care. Few would deny the desirability of developing a comprehensive and affordable system of long-term care services. Similarly, few would argue against recipients of long-term care services being served in Assisted a setting that maximizes the recipients' ability to live as normal a life as possible. Oregon's assisted living program is an attempt to fulfill these two Living In goals through policy, regulation and the integration of different care options. Why then, if the end results are nearly universally accepted, has there been considerable Oregon I aversion to assisted living among other providers of long-term care services? This article will briefly examine the current state of assisted living in Oregon and assess its likely future in light of some All indications point I of the concerns about assisted living that providers of other long term care services have expressed. to marked growth THE CURRENT STATUS of this alternative form OF ASSISTED LIVING IN OREGON Oregon began licensing assisted living facilities of long-term care in 1989. During the first three years of the program a total of 22 facilities were licensed, representing 1,011 units with a total capacity for 1,315 persons. As of 1992, licensed facilities in Oregon ranged in size from 16 units to 112 units, with an average size of 46 units. These licensed facilities reported an average occupancy of 97 percent with approximately 31 percent of the tenants being supported by the State under Oregon's Medicaid waiver. While the total number of units remain few compared to other options, new facilities are being planned or are under development throughout the state; based upon our experience in assisted living, the level of interest in Oregon is growing dramatically. Michael DeShane and Keren Wilson are the principal partners in Concepts in Community Living, a development company that oversees many of the licensed assisted living facilities in Oregon. Dr. Wilson was the primary consultant to the State of Oregon in writing the requirements for licensure for Assisted Living Facilities. $ 8D Oregon's Journal on Aging A report entitled 'Assisted Living in the United preliminary due to the limited number of cases, States,"written by Kane and Wilson and published available evidence suggests that assisted living is by the Public Policy Institute of the American not simply a wayside on the way to a nursing Association of Retired Persons in 1993, provides a facility. Based upon the Kane and Wilson study of closer look at who is being served by assisted living: I assisted living tenants in Oregon facilities fully 35 The average age of tenants in Oregon's assisted percent of those tenants who "moved from assisted living facilities was 85 years in 1992, of which 75 living" did so because they died. Only 20 percent of percent were female and-3 percent were married. the tenants for whom data was available moved to Assisted living tenants received a wide range of I nursing facilities and 15 percent returned to their services, including assistance with medication own homes. management(75%), bathing(63%), mobility(43%), behavior management(40%)and toileting(39%). "We can tentatively conclude Kane and Wilson report that Oregon tends to serve a that ... assisted living more disabled clientele than do assisted living facilities in other states. They.state: JaCilitleS provide SerUlCCS t0 . . . the_tenants in the Oregon assisted living many who would Otherwise settings were, on average, more physically and require nursing home mentally disabled than those described in our national sample. Whereas more settings . . . placement. accommodated at least some people with substantial impairments, the proportions of impaired clients in i Again,the data available indicate that Oregon settings was much higher. We applied a Oregon's assisted living program has achieved many summary classification used by the state to of the goals established for it by the state. There categorize Medicaid clients in nursing homes into are, to be sure, many additional issues involving levels of need. Using that formula, 25 percent of assisted living, but at this young age of the program, assisted living tenants had law needs, 50 percent i it is not possible to address these issues with any had moderate needs,and 25 percent had high needs. degree of accuracy. We do know, however, that In comparison, it is estimated that in Oregon's assisted living has been well received by the market. nursing homes 10.percent had low needs, 61 percent All of the assisted living facilities built to date have had moderate needs,and 29 percent had high maintained very high occupancy levels and most needs." i have waiting-lists. Of special interest in the above quote is the relationship of assisted living clients to nursing THE FUTURE home clients in Oregon. While more research is OF ASSISTED LIVING IN OREGON certainly needed, it would appear that Oregon's There is little doubt that the assisted living assisted living facilities are not simply serving program established by the state in 1989 will clients with minimal care needs. While there is continue and, indeed,will grow considerably. some evidence that a number of assisted living Assisted living will grow because it is imminently tenants have low care needs, a similar number have marketable, it provides care in a setting that high needs; indeed, the proportion of tenants in encourages involvement of the client and his or her assisted living having high service needs is not a family,it offers a level of independence to clients great deal lower than those with high needs in the that is equivalent to the client's ability to exercise State's nursing facilities(25 and 29 percent, that independence and it can provide many types of respectively.) care at a cost lower than the same care can be We can tentatively conclude, based upon the provided in a nursing facility. But what will the Kane and Wilson data, that Oregon's assisted living growth in assisted living look like , and how will we, facilities are providing a level of care that is or should we, manage its growth? "appropriate'; that is, they are not simply serving A major inhibitor of the growth of assisted those with low care needs, but provide services to living has been the fact that lenders and, to lesser many who would otherwise require nursing home extent, potential operators.did not truly understand placement. assisted living. Lenders tend to be a conservative lot What happens to people who leave assisted and few have prepared to loan money for a project living settings in Oregon? Does assisted living they do not understand well. With the increase in simply delay entry into nursing facilities? What assisted living nationally lenders are,in increasing proportion remain in assisted living until death and numbers,beginning to consider assisted living as an what proportion move to other types of settings? option for financing. While any information concerning the discharge Another factor that has inhibited the growth of status of assisted living tenants must be considered Continues on Page 10 Volume V11,No.3 Cl 9 Assisted Living, continued from page 9 care reimbursement"pie". assisted living has been a relative lack of Retirement home operators are likely to consider assisted living options as current residents experienced operators. Nursing home developers become increasingly frail. The Americans with and operators have been slow to enter the field for Disabilities Act(ADA) will also encourage the two probable reasons. First, they feared that development of assisted living because it will become assisted living would compete with the nursing increasingly difficult to transfer residents from facilities they were operating and, secondly, they retirement facilities simply because they can no were immersed in the health care network and were longer live independently. slow to accept the decidedly nonmedical philosophy of assisted living. 'The future will likely see Retirement facility developers and operators have also been slow to consider assisted living. A more development by main concern of retirement facility developers and nursing homes, retirement operators was the regulatory requirements of assisted living. Retirement homes are, in most facilities and CCRCs. jurisdictions, subject to little regulatory control; assisted living, on the other hand, imposes a level of We might also expect to see Continuing Care regulation which is considerably more onerous. Retirement Communities(CCRCs)taking a closer The future will likely see more development by look at assisted living options. Some older CCRCs nursing homes,retirement facilities and CCRCs. have added assisted living units to enable them to Nursing home operators will see assisted provide extensive personal care services without the living as a necessity if their present facilities are to need to expand nursing beds. Newer CCRCs are remain viable given Oregon's expressed goal of increasingly likely to build facilities with assisted limiting nursing home placements where other living units rather than nursing units. Assisted options are available. As assisted living expands, living units allow CCRCs to offer residents long- other options certainly will become more widely term care services without the high up-front available,thereby forcing nursing homes to adapt or operating costs of nursing care beds. to settle for a much smaller piece of the long-term More and more not-for-profit sponsors will 82 almost certainly begin developing assisted living I operators, as well, must be prepared to serve those facilities. Early assisted living facilities in Oregon with higher care needs than they might like. Future were almost entirely developed by for-profit assisted living providers will find themselves called sponsors. More recently, we have seen a growing upon to serve only those for whom assisted living interest by not-for-profit sponsors in developing presents the least restrictive alternative and for assisted living. The paucity of not-for-profit whom less expensive alternatives are unavailable. sponsorship is due, most likely, to the relative �� slowness of not-for-profit boards to respond to States must find long-term changing markets and a lower willingness to accept care options that are less the inherent risk which is perceived to accompany costly than current options if new service options. It is interesting to note that the Oregon they are to adequately Association of Homes for the Aging(OAHA)has only i provide for those who lack the one free-standing assisted living facility as a member and that facility, Kilchis House in financial resources to provide Tillamook, is a facility under development. The for themselves." national situation is only slightly better-- of the approximately 4,500 members of the American Assisted living remains in its relative infancy Association of Homes for the Aging, there are just in Oregon and elsewhere; continued growing pains under 950 members with assisted living programs are a certainty. We need more providers committed of which fewer than 200(under 5 percent) are free- to assisted living's philosophy of maximizing standing assisted living facilities. independence and assuring the client a central role As not-for-profit involvement in assisted living in care decisions. We need more providers who increases, we will almost certainly see increasing understand that assisted living is but apiece of the demands for representation by OAHA and AAHA continuum of care and not an end in itself. We need nationally; such representation will result in more not-for-profit providers of assisted living. Not- increased legitimization of assisted living as a full for-profit providers are important because they are fledged member of the long-term care network. perceived to be motivated by a desire to serve and to But increasing demands for representation by concentrate on quality, two factors not often assisted living will undoubtedly pose a dilemma for attributed to for-profit providers. the leadership of associations representing long- Finally, we need more unbiased research into term care providers. Current elected national the impact of assisted living on its clients,on the leadership has been decidedly cool to assisted living, costs of care, and on its place in the long-term care in part due to a perceived threat assisted living continuum. The American Association of Retired poses to the established system of long-term care j Persons(AARP)is currently sponsoring much services and,in part, due to a concern for the needed research into client satisfaction with assisted adequacy of assisted living to meet the social and living. Still needed is information on the economic health care needs of its clients. impact of assisted living and research that will As assisted living becomes better defined and provide a clearer understanding of assisted living's better understood by the market, it will become role within the continuum of care. increasingly difficult for current long-term care As assisted living continues to grow and providers to find support for much opposition to the establish itself as an integral component of long- program. term care, many of our current concerns about its A final factor that points to the continued viability will disappear. growth of assisted living is the budget crunch faced by states with increasing numbers of older persons in need of long-term care without a corresponding increase in monies to pay for such care. States must find long-term care options that are less costly than current options if they are to adequately provide for those who lack the financial resources to provide for themselves. Assisted living offers a unique opportunity for states to conserve public dollars while offering an option which is much more market sensitive than are nursing homes. Nursing homes will, to be sure, find themselves serving ever more frail residents with ever more complex care needs. Assisted living Volume VII,No.3 OREGON DIVISION OF STATE LANDS VENDOR 775 Summer Street NE, Salem, OR 97310 -- 503/378-3805 RECEIVED L,2 -j ONSITE WETLAND DETERMINATION REPORT ' -' For the Purpose of Administering the State Removal-Fill Law � t?�E the request of the landowner or his/her agent, an onsite wetland determination has been conducted on the property described below. o es COUNTY 0-c.ICSc,• CITY �5�1 �t, ��f .pF c OWNER/AGENT NAME & ADDRESS: M-e d , n i, e.- 6i M5 a ED. lk)e 702- q,, ,.,, o,- PROJECT NAME: M oti non; r�?u�,,, .5 STREET LOCATION N n r'ri1 "�OUn (t ; ✓� Av(? P u p T 345 R Ir S qj) TAX LOT(S) DATE OF SITE VISIT: Ih -_?O " �/�' .d:4I Quad : _k " O 1 A !y 2.J Wetlands on NWI? oS Waterbody: No Agricultural Land? Nc Prior-Converted Cropland? A/p ❑ There are no jurisdictional wetlands or waterways on the property. Therefore, no state removal-fill permit is required. — / Notes : Oa There are we" a waterways n the site that are subject to the state Removal-Fill Law, permit is required for 50 cubic yards or more of fill-i removal, or other ground alteration. Notes : ONIy -}wo C'Le,vinel5 CIC •�-ckp�, Cveeb } ; .�.'yti{ '�.,,� �cfc(,� Cl� b't D avetar me..-J v, 11 eev+ect bo-rh Gl�i v�Helg . ❑ A wetland delineation will be needed to locate and stake the wetland/nonwetland boundary. A consultant list is enclosed. ❑ A permit will be required for ❑ No permit will be required for because/if ❑ A permit may be required by the Army Corps of Engineers (326-6995) Comments : ea ud _c e 5tky: 'd Determination by: _d 1l O rnu^­' Date: !W ;2 G�e/q Copy To: ❑� Owner/Applicant ❑ Enclosures : ❑ Planning Department ❑ Corps of Engineers ❑ DSL file copy ❑ DSL reading file copy JCM: 814 ROGUE VALLEY RECEiVEEI FFg ? 1 1995 155 Administration Gootond Office P.O. Box x275 Council of Governments . Central Point. OR 97502 Senior and Disabled Services Phone: 503.664-6674 Designated Area Agency on Aging and Dleablod Services FAX 503.664-6676 Provlding Services to Disabled and Senlors For JacMon and,lose)?hinn CoUntles CDs tow(lt/e2) January 31 , 1995 Madeline Hill Attachment 5 P-0. Box 1.134 Ashland, OR 97520 Dear Madeline: In response to your inquiry regarding the need for specialized housing and living arrangements for seniors, we strongly support the concept of seniors having the ability to "age in place" and maintain their connections in the community even while their care needs arc increasing. Recent surveys throughout Oregon, as well as information gathered nationwide, continually point to the fact that people fare better physically, emotionally, and mentally when they wrnain as self-reliant as possible. Therefore, it is preferable that we provide alternatives wlliclt support them in living in the least restrictive setting which meets their needs. Assisted Living Facilities (ALT's) are a housing model strongly supported by both Senior and Disabled Services Division and Rogue Valley Council of Ciovernments Senior and Disabled Services. Currently, there is only one ALF in the Rogue Valley, and another one being built.. Demographic information indicates that the 75* population is the fastest growing age group in Jackson County. We promote planning which considers the special needs of older seniors (75.1 ) to age in place aitd have access to the care and services to remain in the Community. S'ncerely, is Langlols Program Adminvot for Aftrilstratlon Office Diswilly Servloes Office Disability Servloes Off Ica Senior Services Off" Senior Services Office 155 8 second St. Grants Pass Branch Madlord Branch Grants Pass Branch Medford Branch P.O.Box 3275 820 NE 7th St., Ste. B 28 IN 28th St., Ste. D 306 NIN"D"St. 2860 State Street Central Point,OR 97502 R0, Box 1131 P.O.Box 880 P.O.Box 1208 Medford.OR 97504 Phone:664.6674 Grants Pass,OR 97526 Medford,OR 07901 Grants PAa,OR 97626 TTO/Pnow 7764 M FAX;064.0070 TDD/Phono+474-3134 TDD/Phone:776.6210 TOD/PhonO:474.1110 FAX:776.0215 r'A.N•474.141.3a FAX:""251 FAX:474.3126 Attachment 6 RECEIVED 1 1995 �oC0 � oxW3�wE = e° g °°•- o y o w u rd [ � o2uSo h• o 3 oQ [WH0,0 � y,a 9 h � eb,, E'y ❑ > Z > 0v;(� cc N• E•OW ys0aT1 > E � aO., O.V.�U- �'-T' TC C41 V+J $ o3o3O3oa' � YU'� UGE ° ao.t, t.c,N p� Rl •� J `.syq yL C9 mJ�.0 _ Co � 0U >� � (n q0 > Z- WgpO5R pp � v� :2 >,v� e 'm qF 3 ° � W3ooy °� O�yEoC75Gaad �i p 0a•N�E °J= °o�.� �¢ a`S w. ICU 9 yw- E•40) P.Toi.5t)F 3vs;i L 7g NN8W88 W � UG'��pobog: W " ' U C.0 O N W �'C E N.OOY �° O x C.O�"" X N w NO �+ G a.3 •rJ�' •e .0 • � 0'y •axug.ZovW 3 C oG 3 e WE° YrE � � I.O�._ aoi >=u `°�, '�: r'o W ,•Oi `•� G 3 g (A W 3pa " bocg yo , MRQ a-R u�K fn Y OG v i� ac 5w° Tb�� o � V 3 o���UYF'�C�o N �'••C OuE �'�'or0V �ewy W g�Y.Tag e x'.0.iW0 1 o&i c ' NO O v > 45-O w� V/'.: . v. - COUP yGai q0O" 'ON � W OU�•• >'� N�•aw� C 0 " Uly'w°'3 N'c,�u ,`2'•�a:5 Tg._ cE S•gd>SE'5om'2 aov9w A� r 10 u $oSo3du � � uFo ° Uo'S. aa ° gWa$ a�iW Eu c 0 ^ � 0c' $-0=0 ° E� � E c -o E`nU� pb Cl o-0E > 3 � t�oE ' oa> U $ O d > °yob ; oo 'LU � O¢Wcon WEc $4�0a c'e'o: m�3 � yWUES&OEIDOcp0� a-�i W f.•u �•o W p W Co u o Y o. 5 °�u � u � aC7 ° EYV W�� YYOaK E MA o•s 2 cc E•o.�O I Ea i- 1644 Parker Street 725 Frances Lane, Ashland, OR 97520 March 13, 1990 To the members of the Ashland Affordable Housing Committee: Please accept our appreciation and congratulations to each of you for the fine work you have done for the good of Ashland. We have studied the report and find it very practical and forward look- ing. We think it is difficult to present our ideas and needs in res- pect to the elderly without boring you or writing a long essay. My husband used to say, "Oh, you read it and tell me what it says! " Several of us who attended your hearing are part of a large group of older adults in a local church. We have had the representative of Rogue Valley Manor talk to us, both before and after the Village units were built. Mr. John Fregonese spoke at one of our meetings and answered questions. We outlined our needs to Mr. Trivers at SOSC in 1986 during a study his students were doing on housing. He referred me to a graduate student who conferred with me by letter and phone and said she was forwarding my letter to the city planner as well as some architects and developers in the valley. We have accumulated a large file of newspaper clippings as well as booklets from state, federal, AARP and other groups. We are concerned. Your completed study and hearing gives us hope. We have heard only positive comments of your report. Hoping not to make this too long, I will try. to present our thoughts in outline form. we are members of the Super Seniors of the United Methodist Church, but do not represent them. We speak , for ourselves. Most sincerely, (Mrs . Ned Kester) ' (Mrs. Lester C. Revoir) P.S. As we travel extensively in Britain and enter almost any town, we always see a sign, "TOILETS --- PARKING". Immediately one ' s two major concerns are taken care of, leaving one free to explore, shop and snack. If there is a charge one doesn' t mind. This photo was in a very old Scottish border town, but what a proud "convenience", as the former Prince of Wales called it. Where DO visitors find the like in Ashland? (Sorry, only one photo. ) . T.R. P.P.S. Is there d practical way whereby speakers facing the commit- tee, and using the mike, could be heard by the interested citizens behind them? At the March lst meeting it was impossible to hear. T.R. 8� . THOUGHTS ABOUT AFFORDABLE HOUSING FOR OLDER ADULTS IN Ashland. Y. Affordable housing comes in many levels and stages, more than these; 1. A couple's first home, 2. A 'larger home for a larger family, 3. Housing reflecting a successful career, 4. Retirement home, 5. One of many types of shelter for the final years. (Your desire to maintain the "diversity of Ashland" spoke to this: a need for more than low-cost housing. ) It Trudie, have lived in Ashland almost eleven years. We have seen friends make many adjustments. My first home, for one and a half years was a town house ap'tm'nt. My second home, for nine years, is a very liveable house ( 1450sq. ft. ) I am fortunate to afford some gardening and close my eyes to the rest. Annual house cleaning gets more difficult every year. When no longer able to manage this home, where can I go? Are there any affordable condominiums in town? What about rental apartments? (I hate apartment living! ) Will we have a life-care home like Rogue Valley Manor? Will there be "assisted living" retirement homes like Mad- ison House or Royal Oaks? Will foster homes be improved and certified? My income will be neither affluent nor low cost. I would not be eligible for subsidized housing. The chief concern of elderly people is that they have housing which was planned with older people in mind, and that the developers are aware of the real needs of elderly people. II. Among our friends we have seen the serious lack of these types of housing for older people in Ashland. 1 . ) A couple moved here to retire from another state. They remodeled a lovely older home; developed a wonderful garden (he became a Master Gardener) ; after a few years house and garden were too difficult. Sold. 2. ) They moved into a new house, one floor only on level street, landscaped around house but not too much; husband died suddenly; widow struggled with house and garden - too much. 3. ) Widow wanted to own home. No available condominiums here. Sold home, bought condominium in Medford. Intended to keeF(up with friends and organizations. Soon found that fifteen miles, plus fog, night driving, lack of energy, etc. separated her from Ashland. 4. ) Sold condo, move.Cl. to distant state to be near relatives. Acknowledges it was a mistake. Homesick for dear friends,as we are for her. (Devastating to move four times in thirteen years and not be happy, and still only a healthy seventy-five years of age (estimate), - 8� / III. The unpredictability of the later years. Many new-comers to our group have retired early and have built their "dream of a lifetime" home, but life between fifty-five and eighty-five is not always predictable. Suddenly one spouse has a broken hip or a stroke: another develops Alzheimer's Disease or - heart trouble. What kind of housing can they find here or will they have to go to Medford and separate themselves from new friends? Some of these friends could afford gardening help or house- cleaning assistance, or even home-help for the afflicted spouse. Please try to imagine how difficult it is for that one to locate trustworthy help and oversee the work as time goes by. \'N<know ,4cspeak for many friends as well as ourselves when we say that after moving. here, not knowing a single soul, and having worked in various volunteer organizations, as well as being very active in our church family, we cannot imagine moving to a new community for our closing years. We chose Ashland with great care and feel we are contributing and permanent citizens. We do hope, when the time comes, to find an easier mode of living and remain among our friends. Many of these friends are also saying, "We ' re thinking that way, too. But what is available here?" Only last week some of us receivecja survey from Crown Corporation, asking our opinions about a retirement housing plan for Medford. I, (T.R. ) completed the form and asked them it they had seen the Re- port of the Ashland Affordable Housing Committee.There are at least four retirement homes in Medford: Rogue Valley Manor, Madison House, Royal Oaks and the just opened Monterey Village. At first thought, a retirement home may seem far too expensive, compared with a present home's costs. Perhaps when gardening costs have been deleted, and, usually, food costs and home repairs, A may not be so. And eventually some of us will have to give up our cars, which is a large part of one's budget. IV. What is "Housing planned with the Elderly in Mind?" 1. Think about those lovely new homes just below and opposite from the hospital. Whether they are condominiums or rentals, we do not know. Did anyone consider those high entrance stairs? Or the upstairs-downstairs floor plan? Or the steepness of Maple Street in ice or snow? We haven't seen the inside.They are very attractive and prob- ably cost effective, putting the most possible units on the available land, but not for the elderly, as we see it. 2. A few years ago The Ravenwood was built: lovely, with great views. WZ' have been in one home which has three floor levels. Think what that means with arthritis, broken hips, walkers. There is a long wooden walk and steps to get up to the street in front, very slick in rain or snow. Garages are narrow to get in and out of; there is a full flight of stairsup to the living level . �9 Washer and drier are at -the garage level. Walking downtown is easy and one is right at the center of everything. Walking back is not so easy. We do not think anyone had elderly people in mind when these were planned, but we hope someone will, some day. 3. An affluent retirement complex with shops was suggested in .the area of Water and Helman Streets. Perhaps it was denied because of lack of adequate parking. It seemed like a great location, near shops, theaters, park, churches, banks and restaurants. Parking is important. Older adults keep driving as long as they can. It is one's most important independence. V. What do we, the elderly, feel we need in our late retirement homes? Not more than one or two entrance steps and wheel chair access. Home on one floor level and no sunken livingroom steps. Would like garages, or at least, car ports. Need safe access from car to door: no hedges, walls, to pass. A back door! many apartments have only one entrance which causes claustrophobia, and is unsafe in emergency. Need laundry provided on living level . I (T.R. ) have had to carry it down two flights, find all units in use, and carry,. it backup, to try again later. Have :also had . to drag i:t about half a block and back in 'another place. Need storage space, closets and linen closets; many have none. Need bookcases. Need sturdy banisters, hand holds in bathroom, sometimes call bells, if appropriate, as in retirement homes. . Manufactured homes are very attractive today, though not always inexpensive. Parks are often far from town and some elderly are not able to ride busses. We approve being allowed to set up a man- ufactured home on private property, perhaps that of a family member. What happened to the proposal of fifty-six apartments in the Mark Antony? It would be right in the center of town. Two friends in other cities sold their homes and moved into downtown apartments this year. Elderly housing should be on fairly level streets and within walking distance of grocery stores, shopping centers and bus lines. Since the incomes of elderly people haYd a wide range, shouldn ' t plans be made for studio apartments, one, two and three bedroom units. Sometimes there are no larger 'ones for those who could pay. Thanking you for considering thoughtfully these ideas. y 4" Nyv fJJ' N ter' p r1 n, 1' .�,✓ ,may 1J/ r� V, A` •1 4 ° KI ��� go 11cCEiVtu rE6 2 lyy� Attachment 7 ' THE • A 1 , • MOUNTAIN MEADOWS PLANNING PROGRESS There is a beautiful poster of the Grand and the city's new 40-acre park at Hersey and Canyon that says"Things Take Time."So it North Mountain Avenue.The entire NMNA, is with Mountain Meadows.More accu- including residents and landowners,met rately,quality things,done right,take time, with city planners in January,to allow all especially if they are to merge smoothly voices to be heard. with the needs and character of the envi- At a mid-April meeting of the steering ronment,the neighborhood and the city. committee of the NMNA,planners agreed to Mountain Meadows is taking time,but an August or September target date for it is getting done.It is being planned as part Planning Commission consideration and of an overall North possible approval of a zone Mountain Avenue change and amendment to Neighborhood Plan, Ashland's Comprehensive which takes into Plan for the entire 80-acre consideration traffic North Mountain Neighbor- flow,bike paths, _-... hood Plan,which takes in MOUNTAIN access to nearby ' ' "=4. "" both sides of North Moun- mot:_::.;.. MEADOWS bear Creek and twin Avenue from Bear countless environ- Creek to the overpass and The Mountain mental standards. includes all of Mountain Meadowlark is the Sewers were Meadows. newsletter for approved by the city last fall when a local Planners also expect an October date for Mountain Meadows, improvement district was formed with all city council consideration of the same steps. the Retirement neighbors in agreement.Funding for the At that point,the final layout of Mountain Community with paving of North Mountain is now being Meadows will be known and future residents located at 900 0 North Heart.It will studied by the steering committee of the may select their lots based on a numbered Mountain Avenue, North Mountain Avenue Neighborhood waiting list.Names will be accepted for the Ashland,Oregon Association(NMNA)The group is also list soon. 97520.For working with city planners on laying out If,as expected,Mountain Meadows Information,call new roads and biking-walling paths receives October approval,building will (503)482.1300. linking the area to Bear Creek Greenway begin early in 1995. 'V C)1 4 y�s CS MADE-LINE HILL �fPra� 6yc7akzIa-&g A LIFETINIF DEDICATED TO INDEPENDENCE AND DIGNITY FOR THE ELDERLY It was one of those stories that really small home.Her mother worked as a grabs you:about two years ago,ten retarded school bus driver for handicapped children adults were being evicted from their group and Madeline's best friend in high school home in Ashland because the house was was in a wheel chair. being sold.No one was doing anything to "I was raised with values of caring and find them a new group home.No govern- concern.It made me comfortable around ment agency leaped to their rescue. No disabled and older people.I learned to group of concerned citizens formed. work hard for people I loved.It was mutu- But one person changed things.With ally rewarding and enriching and I've just years of experience as a social worker and continued it all my life." Madeline Hill• administrator in the senior services field, Building a dream Madeline Hill went into action.Within called Mountain Meadows. N,eeks she located a house,found state and federal grants,plus two private investors to buy it,then talked a contractor into bringing it up to code. i+ A As a way of saying thanks,they named ;'' it"The Madeline HIlI House." The story defines Madeline's character:a lifetime of professional experience helping or Right,at home with and caring about people,the knowledge the elderly,from and skill to make things happen and,above childhood to Mountain all,a quiet,relentless determination to reach Meadows,Madeline the goal. celebrates a friend's Now,Madeline Hill is making Mourn- After a sociology degree from Whitman 80th birthday. tain Meadows happen.It's her idea and College in Walla Walla,Washington,where vision and,typically,a pioneering one. she met her husband,Hunter,the pair lived What inspired her?Madeline was moved by in Scandanavia for two years,studying a the desire,expressed by many older friends "much more enlightened"system of helping and her own parents,who will live there- seniors and the disabled. "They believed to live in smaller,senior-friendly homes. every person had value.If you were sick or They wanted to have some senior help disabled,your family did not have to be available in order to continue to live inde- impoverished.They believed in prevention pendently and with dignity.This would and taught everyone health skills. I decided allow them to stay in the commuunity where to do all I could in my life to emphasize they have lived their lives and where they independent living and dignity,which can be near relatives,friends,their church, means making your own choices,some as doctor,barber or hairdresser. small as when and what to eat,when to go A CHILDHOOD OF CARING to bed or how often to bathe.You can lose Madeline is fortunate to be a profes- that in an institution." sional doing what comes naturally to her: Madeline launched her career as a helping people.She grew up with her social worker helping severely handi- parents,sister and Norwegian immigrant capped children move out of institutions in grandparents all in the same three-genera- Los Angeles and create new lives in foster tion home.They also took Madeline's homes.She and Hunter moved to Jackson disabled aunt and her two children into this County in 1972 and both went to work at I�- the Veteran's Administration Domiciliary in White City,Madeline in charge of moving t vets out of institutional care and into their own homes or foster home settings. a Through her work, € Madeline realized it was just common sense to have fewer large-scale, , - E 1 expensive institutional i - settings,and more living in the community. It i resulted in maximum t independence and dignity and 2r Fly at less cost. Working with the elderly,Madeline noted that lots of Medicaid money was going to nursing homes,where enormous Top right,in 1980 a numbers of people were being placed, revolution in senior When,with just a little services is signed, daily help they could -- Madeline accomplished helping people remain easily continue living at °?x became the statewide in their own homes home,or in foster or model and led to the TN with in-home services. group homes. ' � ! ^� r' II creation of the state Madeline with Lamar Madeline's light bulb '`* Senior Services Division Beatty,right,social went on in a big way. . ' y in 1981. Under the services director, What if you could get a '- name of the"Oregon Veterans Domiciliary Medicaid waiver to ~r Model;'it became the and Don Bruland, director,Area Agency spend less money on goal of Congressional on Aging. nursing home care and committees,senior then use the savings to groups,governors and Right,Madeline plants keep seniors in good care state legislatures around trees at the White City at home or in foster the country.It made Veteran's Domiciliary, homes?The taxpayers save money and,of Oregon the only state in the nation where where she worked to course,seniors prefer it. more low-income,frail elderly and handi- place elderly in home Madeline,by now an expert on senior capped persons get long-term care at home or foster care,1973. housing,pioneered it.While serving as or in substitute homes than in nursing director of HELPline and a member of the homes. Jackson-Josephine Health Planning Coun- "I'm prouder of that than anything in cil,she worked to get the Medicaid waiver. my life;' Madeline says. h11979-81,as regional coordinator of the During this project,Madeline found Waiver project,Madeline got all medical time to become the first woman to run for and care providers,government agencies mayor of Ashland,coming in second in a and officials organized under a new Long- field of seven.Her professional life blos- term Care Task Force.She got them all somed,as she became region manager and talking to each other,learning the range of program administrator for the state Senior low-impact care alternatives and using the Services Division in Southern Oregon for new funding source to pay for them. eleven years.In 1990,she became owner- REINVEN-nNG SENIOR.SERVICES broker of Madeline Hill Realty in Ashland, The project was very successful,costing a step which opened the doors for making half as much as nursing home care.What Mountain Meadows a reality. G3 x VOLUNTEER SERVICE 'The goal of my volunteer work is to 1 Her work is a broad and encourage individual independence and a colorful tapestry of efforts to higher quality of life for those most in need" improve the lives of women, RETIREMENT COMMUNITY WITH HEART ' seniors and handicapped.She Mountain Meadows is a continuation organized TV shows on aging, of that idea-creating a community where. was a delegate to Oregon's people over 55 can live and not have to White House Conference on move again.If they ever need services or Aging and now teaches AARP help,it can be brought to them,so they workshops helping older women don't have to give up the security and take charge of their money. dignity of their own home. Madeline started a weekly Madeline's long experience with the public radio series on women elderly has taught her that ageismi and organized the fast Rogue is widespread and Valley Women's Conference. that it ' '{ Decades of social She has volunteered her energy to manya lllae acted toi poet service work:signing boards:Extended Circle(live entertainment o e n ,y� 8ne� member into a Lon •Term Care v 9 at nursing homes) Jackson County Com- � budget p Conference with �� 11 ' takes active mission on the Status of Women,Southern arty qP Madeline(right rear) Oregon Women s Access to Credit,Oregon 3 °" work to counter it. Aging are Patti Lane(front), Gerontological Association and Western-- is particularly hard on women,as they director of nursing services,Jackson Oregon Health Systems Agency. have generally earned less in life and tend County Health Madeline increased her financial knowl- to be widowed more than men,thus ending Department,and Peg edge while serving on the Ashland and up on a single income.The medical profes- Crowley(left), Jackson County Budget Committees and on sion tends not to take the complaints of the director,Community the Board of Trustees of the Carpenter elderly as seriously,because aging is seen Health Clinic. Foundation.She received the"Women- as a series of losses. Helping-Women"Award from Ashland "Aging is not a series of losses."says Soroptomists,the"Boss of the Year"Award Madeline."It is a series of changing oppor- from Business and Professional Women and tunities to expand and experience life in the"Rental Owner of the Year'Award from newer,fuller ways." Southern Oregon Rental Owners Assocation. Madeline and Hunter will be taking up Madeline was recently a member of the residence at Mountain Meadows.She will Ashland Hospital Board of Trustees.She be doing what she's always done-making volunteers as a Board member of the things happen and working for the fullest Ashland Senior Program and the Ashland possible realization of independence, Chapter of AARP. security .and dignity. , How To FnvD THE MovNTAw MEADows Sn-E Mountain Meadows is 1.1 miles from . cows,maybe a meadowlark singing on a the downtown Ashland plaza,by the fence post or ducks migrating overhead. odometer.From the plaza,turn left(north) Breath-taking views greet you from every and drive down Oak Street to Hersey.Turn point of the compass,with huge Grizzly right(east)on Hersey,which takes you to Peak sloping up to the north and Mt. North Mountain Avenue.Turn left(north) Ashland rising above the tree-clad MOUNTAIN on North Mountain Avenue(currently Siskiyous to the southwest. MEADOWS unpaved).The 22-acre site is on the right, The future 40-acre city park is also on 900 N.Mountain Ave. stretching from the second driveway after the right side of North Mountain Avenue, Ashland.OR 97520 Bear Creek all the way to the overpass. . and extends from the intersection with (503)4824300 You'll see rolling hills and grazing Hersey all the way to Bear Creek N%, 1995 Attachment 8 AVA E"M - ------------------------------ ------------------ .............------------------------------------------------------------------------------................. ----------------- .......-------------------------------------------------- ............................................................................................................ ........:--------------------...... ..... SummERGROUNDBREAICING Lii, (r Qt r)f-os/r-fterz- Fr ri f-t A SEWER IN, WATER STARTED. ZONING VOTE L Mountain gLadows is on the move! Sewer is now in,water lines haq been installed under Bear Creek and the rezon- ing is scheduled for a hearing with the City - Planning Commission on March 14 and iatt2 with the Citv Coiuicil-iii site photo Mountain Meadows took a big leap November 29 when the Ashland Planning Commission instructed Planning staff to prepare the North Mountain Neighborhood Plan for a public hearing and final con- sideration. ..The 'March 14th hearing will Meadows is R-1-5 with senior overlay.The consider the rezoning and comprehensive overlay recognizes that,because the commu- plan' change necessary for Mountain niLy is designed for those over 55,it will :Meadows to happen. If approved, it goes produce less traffic per residence.Traffic , to the City Council for final OK, prob- impact is one of the major deciding factors in . ably in April . The next step is applying zoning decisions. for the Mountain Meadows project itself , Preliminary cost estimates have been : probably in June. made for paving North Mountain with two Ni-NTOILL-FREE If the City holds to these timelines, lane blacktop from Hersey to the top of NUMBER groundbreaking for Mountain Meadows North Mountain Avenue.Preliminary Questions? will take I ce netime this summer,with discussions have started on forininga Local Comments? Imig completed in late fall or Improvement District to pay for the paving. Need literature or early winter of this year. This includes Mountain Meadows and the maps? During October 1994,the City in- City Parks Departm t, J h will be build- Call our local number stalled sewer service and expanded water ing a new park aloiA it kIntain Ave. 48248W 13 00 service to most of North Mountain Avenue, between Hersey and the Bear Creek If you are out of including all of Mountain Meadows''No Greenway. town,please feel free city funds were used for the sewer, the After the zoning and comprehensive to call us anytime at our new toll-free trunklines are financed through bonds paid plan change,the next step is to subunit a number. off over 10 years.This was made possible detailed subdivision plan xAth specifics on by formation in 1994 of a Local Improve- road layouts,open space and home sites for 1(800)337-1301 ment District comprised of all affected single-family homes,cottages,apartments,an North Mountain assisted living facility and the dining hall. If the summer groundbreaking goal is 11 1 The propo�stjLzc;nte�ancl coryip Xehen- sive plan change"covers UwW 409 realized,the first single-family model homes surrounding Bear Creek,East Nevada St. will be complete in the fall,with first occu- and North Mountain Avenue,currently pancy possible in early winter,1995-96, zoned residential reserve.Of this,22 acres Models of cottages,which can be leased or is the Mountain Meadows parcel. can be owned like a condominium,would be The zoning sought for Mountain ready in early 1996. .................-----------—-------------- —--------------—-------------------------------------------------------------------------- ------------------ ------------- ... ---------------------------------------------------------------------------------------------................................................................. .................... ........... .................. M E E T Yo LmNWNEIGHBORS neighbor art here Mountain Meadows is attracting the options are unappealing: living with People who want something different:a their children or entering large retirement manageable and accessible home,low institutions with big admission fees. maintenance,freedom of choice about Site Kruse.,65,a retired Ashland lifestyle and movement,help when you maltor,says, "I want a place that is aestheti i teed it and a community of people with dilly pleasjli&where I can walk near a similar needs and values. creek. I want to stay in Ashland,I look "My cars perked up when I heard.the forward to being as independent as pos- word equity,"said Giruiy Frvne,whose sible and I trust Madeline Hill.She knows two daughters and four of seven&rrandchil- the needs of older people." dren also live in Ashland.Pryne was on the Ashland resident Joan lfertzbem waiting list for another senior cominui-Lity recently had to place her husband.in "but it was kind of scaly to put all my "tremendously expensive"Altzheimer care money(admission fee) into that and,what if and now wants to sell their large horse, you don't like it?You.would have shot your which sits atop a steep,sometimes icy hill. Ginny Pryne wad. "It's tremendous work to maintain it "'1110111 Met Madeline Hill (creator of and the taxes are high;'she said. I don't Mountain Meadows). I learned she and her want to have to lower my expenses by husband are going to live there,and that she inviting other,,; to live with me.I need to be plans to build a house there for her mother on one floor in a much smaller horne and and father.So she's committed.I checked I'll be ready to move next year,so I hope into her backgrowid and found she's been a the city planning people get on with it." social worker and done a lot of service work 1 lert7berg studied the large retirement in the senior field.She showed me the institution option but nixed it. "You pay all property and light away I said'Let me Put L"Orl"Ous sum to get in,which is not down my thousand dollars."' reftmclable.You get lifetime physical care Other plusses for Pryne,an artist, L and you pay heavily for it.The size of it Matt Kocmieros i teacher,and writer.she loves the nearness to disturbs me. I've been in Ashland 16 years downtown (I mile to plaza),the view and and I want to stay here." the breeze in the summer—'like a park." Matt KOCIllicroski,a retired Macy's Pryne calls herself the"gypsy granny"and from es en executive omNewYorkndpr id tof wants to be the first to move in. the Ashland AARP chapter,echoed the Close behind her are Lloyd sentiment. "Some places seem too much Pennington,77,a retired SOSC chemistry like hospitals, too regimented.You don't professor and his wife Ilazel. "We are very have the freedom you would have at ready and eager to buy a home in Mountain Mountain Meadows." Meadows and move in.Hazel and I have Kocn-deroski and his wife Judy,both been wanting to find a nice retirement active volunteers,sold their house on the center for years and were dismayed there hill here and have moved into a six-room are none in Ashland.We definitely don't apartment,where they are waiting for Joan Hertzberg want to move out of Ashland." -Mountairt Meadows to take shape. Potential Mountain Meadows resi- The theme is heard again and again dents often mention the desire to simplify from prospective residents—indepell- and economize in later years—shedding deuce but with assisted living when you yard upkeep,high tax burdens,homes too need it. large—without giving up their home- I want to be in the position,"said towns,their friends,their fortunes,their Hertzberg,"where I could close the door, dignity,and control of their lives.Too often, get hi my car and go and hot worry about ................................................................................................................................................................................................... .............................. CREATOR OF 5-STAR PIUNIAVERA. TO PROVIDE Fool.) SERklic-F Helena Darling,renowned foods,other than what is put up from the local chef,caterer and creator of the sununer's harvest.Herbs and veg- Primavera Restaurant and etables wil be grown on site when possible. Gardens in Ashland has been In short,Mountain Meadows will be a selected to design the Mountain homey,lively center where delicious, Meadows dining room and healthful meals and friendship can lIq kitchen and to provide daily found. meals. Helena will consult on designing the Helena's vision is an open large dining,room and central kitchen kitchen where residents can see facilities and will operate the dining coin- food being prepared and have plex when it is finished. Meals will be easy communication with the available for home delivery when the first kitchen staff.Featured AU be: residencies are occupied.When the dining • Interesting,colorful hall is done,residents will have the choice Helena Darling meals using Northwest ingredients. of dinner"out" or home-delivered meals. • A full service dining room where Helena had a successful career as tv meals are served to residents. news anchor(as Tracy Mitchell)in Medford • A separate deli-coffee bar where and Green Bay,Wisconsin,and left to have baked goods,beverages and light meals a family and to fulfill her personal drew, n of would be available between hours of making great food. In 1987,she became dining room service. caterer to Oregon CabarLt'll-teater in Ash- • Home delivered meals. land.Two vears later,she opened Prima- • Cooking classes for residents. vera Pestau'rant and Gardens.Primavera is • Programs of entertainment and live listed in Northwest Best Places and last music,from time to time during dinner. year won afive-star rating from the Ameri- • Custom dietary requests. can Academy of Restaurant and Hos- • Precious little frozen or canned pitality Science which placed it among the top 25 eclectic restaurants in the nation. N15 6V N'LuGHBORS (CONT.) ........................................................................................... my house. . . ..I'm independent now,but I am getting well along in years,'so I want assistance when I need it. -MA� The Pennington live in a two-story house with a large yard. "We cant take care MOUNTAIN of it anymore,"he says. "We don't want to A D 0 VVS cook our own meals or have to go out to N!E restaurants anymore."Mountain Meadows The Mountain Meadowlark is the will offer corrununity dining hall meals, newsletter for Mountain Meadows, The Community with Heart, delivered food or the freedom to cook for Mountain Meadows yourself. 900 North Mountain Avenue, "What Madeline is building sounds Ashland,Oregon 97520. quite attractive."Pennington added. "We (503) 482-1300 eat breakfast outdoors regularly,so we Toll•free want a large patio-deck and private out- 1(800)337-1301 doors ace.We would like housekeeping President:Madeline Hill once a week and though we are reasonably Builder.Larry Medinger capable now,we like the idea of some Editor.John Darling assistance being available if needed." Designer:Trish Broersnia ................................................................. ........ ........................................................ -------—----------------------------------- ...................................................._.................................. ... .................. ----------------------------- ............................ ............. ..............-....... .................. .................. ....................... ........ .......... ......---- MOUNTAIN MEADows BuiLDER Ujuzi/ MEDINGER --------------- --------- --- Irt his 23 years as a builder in Ashland, faucets-,larger bathrooms to accomodate I-orry Medinger has sought to build energy- possible wheelchair turning needs and efficiency and enduring attractiveness into accessible entries throughout the home. All his homes while keeping them in line with of these and more would be geared to make his clients'budgets.This is his goal for the home user-friendly at any stage of life Mountain Meadows as well. or le�•;ite L ilit, without sacrifice in v, %IV Larry served five years on Ashland's v earance. Planning Con-unission,10 years on the city plan is crafted to ensure an Historic Commission and was the first abundance of open space," I..arry said, "and chairman of Ashland's Citizens Planning there is an emphasis on views in the ar- .......................................... Larry Media Advisory Committee. He is an award- rangenient of buildings and open space,so winning designer of energy-efficient homes you can see Grizzly Peak, the mountains all and Was twice named Builder of the Year by around and the lights of Ashland at night the Home Builders Association of Jack-on Iarry is locall •noted for his tasteful County. 61-home Mill Pond neighborhood off Fast As Mountain Meadows budder, Main and his many individually designed LarrVs aim is to create high-quality,com- custom homes and remodeling projects.He fortablewell-builthomes. Many practical completed his Bachelor of Science require- and useful features will be incorporated,for menu at Portland State. He has raised five example,lever-handles on doors and children in Ashland. MOUNTAIN MFAi)ows The gently rolling Ashland is Darned for the terrain of Mountain Mead- family. ows offers an expansive In 1887,after her view of the lower Cascade husband's death,Si"ci foothills to the north and Fordyce sold the northern east and of the Siskiyou half of her land,including range to the south and west. 1 this parcel,to the Carters,all This distinctive property Ashland banking family was settled by Asa and holding vast tracts in a land Sarah Fordyce,Iowans who company.The Carters came to Oregon in search of developed the Ashland land and a new beginring. nie couple,with Orchard Company although there is no the Wells and Walker families,crossed the evidence that fruit trees were ever planted Green Springs route with i a large immigri- here.In 1918 the Balfour,Guthrie Trust lion wagon train in August 1853.They saw Company acquired this property and log houses,grazing animals and gardens as hundreds' of other acres for$50,000. In 1923 they made their way into the Bear Creek the company platted a large subdivision Valley. and named it Ashland Acres.Later owners The Fordyces took up a 320 acre do- of the Mountain Meadows tract included nation land claim,traversed by Bear Creek Peter Miller and C.E. Hall.The Athanas • and Kitchen Creek,which extended south to family acquired the property in 1942 and East Main Street in Ashland. Asa Fordyce retained ownership for more than four was an industrious farmer who raised Crops decades.The parcel was purchased by and aiiiinals and who probably used this Madeline and Hunter Hill six years ago part of his land for grazing.In 1881 he was Soon the hind settled 142 years ago by the severely injured by a bull,suffered paralysis Fordyce family will offer new opportunities and died a short time later.Fordyce Street in to modem settlers who come to stay. ................................................................................................................................................................................................. ................................................ 96 .......... Attachment 9 WHAT IS SENIOR HOUSING TODAY? PREPARED BY MADELINE HQ.L According to Davis Schless, executive director of American Senior Housing Association, the scariest aspect about old age is not wrinkles and gall bladder operations, but where we'll be living. The image that many people once had of housing for seniors was the nursing home-stark rooms and long cheerless hallways. Nursing homes are no longer the only "game in town" when it comes to shelter for seniors. "People in the Baby Boom generation are just beginning to realize how little we understand about aging", said Paul Kleyman, editor of "Aging Today". "This is the window of opportunity. People are starting to do advanced thinking about adjusting social institutions, shelter and services to the needs of the aging. We aren't going to want to warehouse anymore. We watt to be in stimulating environments." "Projects can be built on in-fill sites to address the desire of most seniors to remain close to their community," says Steve Wattenbarger, an architect who specializes in senior housing. Besides the affordable aspect, the neighborhood location is important, according to Br71 Kaplan of Senior Lifestyle Corporation. "Ifs recognizing that people want to stay where they lived their whole lives." Vanessa McCaffrey, researcher for the Wolfe Resources Group conducted in-, depth interviews with ten successful senior housing providers across the country and summarized the results in an article in"Maturity Market Perspectives" entitled The Future in Senior Housing. A common theme was, "We unbundle. We believe you want to C)13 amplify choice. Residents prefer to make up their own minds. The opportunity of choice emphasizes a respect and esteem vital to the well-being of individuals and it makes the promises of freedom, independence and dignity widely promised in brochures, a reality." Another research study by the Wolfe Resources Group concluded, "Most of all, they wanted choices. They were adamant that they did not want an inflexible dining plan Choice, a concept associated with"independence"is the single biggest area of concern for older people considering a move to a full-service community". The"unbundling" of services is becoming more common for two reasons. Many seniors want the choice, for example, of not having to always pay for three meals per day in a central dining hall. They may want to retain that sense of"control" and "normalcy" that comes from having their own kitchen. The second reason is they may want the reassurance of knowing that help with "activities of daily living" can be brought to them, but only when needed. They don't have to move to a more restricted setting to obtain this additional help, and help will be provided by trained staff with which they are already familiar. The unbundling of services creates greater efficiencies and helps make projects more affordable. See attachment lb for more information on"Activities of Daily Living" and how, as we age, our functional abilities affect service and housing needs. Assisted living represents "a major paradigm shift"for the seniors housing industry, according to Keren Brown Wilson, president of Concepts in Community Living, based in Portland. She explains that assisted living helps older adults focus on their abilities rather than frailties. Before the advent of assisted living, many seniors wound up in nursing homes,even though they didn't need to be there. Request for rezoning 2 �OD According to Carol Fraser Fisk, executive director of the Assisted living Facilities Association of America, the relatively new concept of"assisted living" offers higher levels of care than"congregate housing" or"independent living". In an assisted living facility, seniors have private apartments, are provided meals and receive personal care services such as help with getting dressed, bathing, doing laundry, taking medicine. Medical staff is provided at all times. Assisted living provides a higher quality of life and saves money. Fisk estimates that an assisted living facility can represent savings of 40-60%compared to having health care services rendered in the home or being in a nursing home. The expenditure of personal and public funds for nursing home care is enormous. In November 1993, Schloss made a presentation in Portland, Oregon on findings from a newly completed national in-depth study of senior housing. According to Schloss, in the .US, $37.6 billion was spent for nursing homes in 1990;in the year 2020, $112 billion will be spent. Dollars spent on nursing home care grows by more than 20 0r6 per year. In 1995, 25%of state budgets will be spent for Medicaid residents in nursing homes. 63%of nursing home residents "spend-down" in the first 13 weeks;by the end of the first year, 83%have spent down all their resources and have to rely on Medicaid for assistance. The proportion of older Oregonians living in nursing homes started declining in the early 1980's. The fast county where this happened was Jackson County; the rest of Oregon then followed this trend that started here. Statewide, the percentage of persons aged 65 or over residing in nursing homes declined from 4.4%in 1981-82 to 3.3%in 1990-91 according to a 1991 report by the Oregon Office of Health Policy. The one licensed assisted living faculty in Jackson County is Northridge Terrace in Phoenix. In Request for rezoning 3 February 1995, 8 of their 32 units were occupied by Medicaid recipients. Because the cost of care in an assisted living facility is generally lower than that in a nursing home, more assisted living residents are able to avoid exhausting their own resources and then having to be supported by Medicaid. (Attachment lc is a profile of Long Term Care facilities in Oregon.) Because assisted living is such a new concept, and because no such facility yet exists in Ashland, an article is attached entitled, "Assisted Living Makes Its Mark on Long Term Care", published by Oregon Association of Homes for Aging. (Attachment 3) Attachment 5 is a letter dated January 31, 1995 from Lois Langlois of Rogue Valley Council of Governments Aging Program. Ms. Langlois is Administrator of State Programs for Seniors in Jackson and Josephine counties and has indicated a willingness to provide expert testimony on additional demographic information relative to the need for the type of senior housing proposed for this 21.82 acre site in Ashland. Attachment 6 is a letter dated March 13, 1990 from Betty Kester and Trudie Revoir, and their Tidings comment of April 30, 1991 entitled"Where's Ashland's Senior Housing". This attachment is an eloquent synopsis of the public need for this proposed comprehensive plan/map change and zone change. Similar indications of need for this development are heard over and over from Ashland seniors. Request for rezoning 102— 4 I�JE ECED f=EB 2 1 1995 JO Southern Oregon's First Newspaper • Ashland,Oregon February 9, 1994• 50 Cents 'em�rmeae�+�mi'as� AsWand -D Tia , V ` .A in In place ' in Ash-land. By Louise Watson responsible for federal and state programs for Of the Tidings seniors in the southern Oregon area. Now 52, she is a 21-year resident of Ashland. When Madeline Hill drives out to an open grassy Hill and Medinger are currently working with the field on North Mountain Avenue, she sees beyond city on zoning and planning. The property is within the emptiness and winter-hardened ground sur- the city limits, Hill said, with all city services avail- rounded by mountains. able..Recently, the city council approved a local im- 'For the 22-acre site between Bear Creek and the provement district for sewer services in that area. freeway is also the site of a long-time vision of Units would include condos, triplexes,duplexes and -. Hill's: to have a place in Ashland where seniors single-family dwellings. The exact number of units could live and not have to leave Ashland. ' is undetermined, Hill said, as they are still.going "This project has been my dream for about six through the planning process. But construction P g P years," Hill said. "It's a local place .for local could begin in the fall with units possibly ready for people•" occupancy by the spring of 1995.The creek running If all goes as she hopes; Hill, an Ashland real es- through the project will be developed into a park. tate broker and developer; will soon be building The complex is being privately financed. Mountain Meadows, a 22-acre Ashland retirement The different size of units will also mean a vary- community that utilizes the concept of "aging in ing price structure. Individuals may either rent or Place." Such a concept, a first for Ashland, is al- purchase, the developers said. Purchase prices ready a reality in Medford and other areas. It allows would probably be in the "low" $100,000 range for seniors 55 and older to remain independent longer attached single family dwellings; rentals are ex- by living in apartments, single-family dwellings or pected "to be competitive with what is in condominiums in the same community where their Medford." friends, their church, and volunteer activities at- Neighbors in the Hersey Strcet-North Mountain ready are. area are enthusiastic about the Project, Hill and "As you get older, it.is particularly traumatic to Medinger said. Future plans may include a daycare have to move (for physical reasons)," Hill said: "If center to serve the needs of working families in the you look around town, condominium and area, possibly on the grounds of Mountain townhouses are two and three stories; all of ours will Meadows. Space for doctors and nurses to examine be on one level." patients will also be included on the.site. Another part of Hill's dream is to add "assisted- The primary focus is a hometown one, Hill said. living" units to the complex, something which "My husband, Hunter, and I are longtime Ash- doesn't exist in Ashland now. In assisted living, land residents who are doing this project," Hill said. residents would live in small apartments, take dicer "We will be here to see it through ... we want to get meals in a central location; physical help to the in- (into it) what local people want, this is thought out in dividual would be available on site should it be Ashland terms." needed. "Assisted living will help people stay out of Sharon Laws, Ashland senior program director, nursing homes and maintain more independence loves the concept. "I am pleased to see this develop- than in a nursing home setting," Hill said. ing; it's something we need in Ashland. Many Working with seniors' needs is something Hill is people in Ashland want to get out of their large familiar with; she was the program administrator for house and now they have to go to Medford. I think it the state senior services clivision for I 1 years, is a great thing; I wish it were up and going now." Jos April 11 , 1995 Ashland Planning Commission City Hall Ashland, OR 97520 re : Planning Action 95-021 Dear Commission Members : On behalf of the Ashland Chapter of the American Association of Retired Persons , I wish to commend you on the careful deliberation you have given to the rezoning request for the 22 acres on North Mountain Avenue . You have listened to countless seniors explain why this kind of housing is urgently needed right now, and you have also received letters from many of us urging you to vote yes on this request . Frankly , it has sometimes been difficult for us to understand why it is taking so long. We know that you are trying to direct Ashland in the best way possible for all of us . And we know that what is being proposed is a new way of thinking for Ashland, even though it is fairly common in other areas . We thank you for your thoroughness , but now say, let ' s get on with it ! As you may know, it can be difficult for many older persons to get out in the evening . If this meeting were being held during the daytime, there would be a lot more of us here . People are ready for this now ! ! The applicants have chosen a way to help us remain in the Ashland we love, and they have chosen a direction that is in harmony with the culture and values of our community . We think it reflects how Ashland wants to see itself now and in the future. We feel confident that a "yes" vote from you tonight will be something you will look back on with pride . We' re waiting for your leadership. Please don' t let us down. Sincerely, Matt Kocmieroski , President Ashland Chapter #3484 AARP (American Association of Retired Persons) P. 0. Box 175 Ashland, OR 97520 104 leAril 2, 1995 Price$1.00 Oregon, like U .S . , goes gray State is fourth oldest The Associated Preis - PORTLAND—The median age of Oregon residents is creeping upward as young people leave the slate and more retirees move uorlh- ward,making Oregon's population the fourth oldest In the nation. The nation as a whole is aging.But Oregon's higher median age means the problems assn. elated with an older society are arriving here earlier. "We are starling a little bi t older,and we will be getting old. - - er," said Elin, bath Kutza, di. Where I rector of Pori- eldest land Stale Uni- versity's Insti. The media lute on Aging. residents In th"We don't know est"U.S.slatewhat will hap- as provided bpen.As the im. Census Bureaplicalions for 1. Florida,3 . our changing 2.West Virginia,37.0 lax and public 3.Pennsylvania,36.3 Policy structure 4.Oregon.35.8 go into place, 5. Maine,35.7' 5.7 - - anything can 6. Connecticut, 35.6 happen." 7. New Jersey,35.5 In the 1980s, 8. Iowa,35.4 recession 9. Montana,35A forced many of 10. Arkansas,34.9 Oregon's young - people to Icavc the stale in search of Jobs. They left behind aging parents and grandparents. Then came the retirees.Between 1985 and 1990,44,000 people over the age of 60 moved W Oregon.Since 1990,there has been a gain of another 19,000 In that age group. Today,in rive Oregon counties,people over 65 comprise more than 20 percent of the pop. ulation. In Lincoln County, which depends heavily on tourism,the arrival ofamuent retirees like Phillip and Susan Kmin, both 61, is a plus. The Kreins were living in Sacramento when they began looking for a retirement commun. ity about eight years ago. She worlred in a bank;he was an airline pilot. The couple wanted a large house.Construe. lion of their house and others like it in Whale Cove created Jobs in the community. The iKreins also bought almost all new furnishings for their home. j "It was a good move," Susan Krein said 10S__ "One of the things we found here is that the people are extremely friendly and pleasant— most of them like us who have come from -.,._. someplace else for similar reasons." iv City of Ashland afri$ air Planning Exhibit �_ 4 Exmert -- #Vd mHx3 PA# - 7Fgtyx�8utuueld DATE $inFF Pnzlyst'Jo ,t71� P.O. Box 1334 Ashland OR 97520 April 11, 1995 ASHLAND PLANNING COMMISSION C/O Mr. John McLaughlin, Planning Director City Hall Ashland OR 97520 RE: PLANNING ACTION 95-201 Madeline Hill: Applicant Dear Planning Commission: We found the Commission's discussion of senior housing at the March 28th study session very helpful. During the discussion, two alternative approaches to allowing and regulating senior housing were described: 1. List senior housing as a conditional use in R-1 zones and allow them under a CUP and site design review as a way to accommodate smaller senior housing projects. 2. Place larger projects in a Health Care Services (HC)zone, especially those which propose a mix of housing types and the integration of limited commercial uses. Originally we asked the city to adopt an R-1 5P zone on our property with senior overlay zone to provide for the uses desired. The Commission discussed and amended the application to instead seek a change of zoning to HC. We believe the HC zone will place the land in a category where all desirable and contemplated uses are allowed, and where project design and appearance can be dealt with later through the city's site design review process. We believe this approach represents the best alternative. While project appearance is not a function of the zone change process, we are confident that the project can be designed in compliance with the city's site review standards. At this point, the focus should be on whether our application- as amended-meets any one of the alternative criteria in Subsection 18.108.060 (B) (1) of the Ashland Land Use Ordinance. Based on the evidence we submitted with our application and during the public hearing, we believe that the application should be approved because the following factors have been demonstrated: 1) a public need, supported by the Comprehensive Plan, I 2) the need to adjust to new demographic conditions, and 3) because of compelling circumstances which relate to the general public welfare. During your study session it was also mentioned that zones having a single purpose sometimes do not function very well. In this instance, our objective to integrate a mix of housing types and certain commercial uses appropriate to serve the varying needs of seniors can only be accomplished in the city's HC zone. It has been our experience that some other communities have planned unit development ordinances which enable a mixture of land uses and housing types that would not otherwise be allowed in any base zone. Ashland has no similar mechanism-the only way to have the mix of uses and housing densities we desire is through the HC district. Thank you for your consideration. Sincerely yours, A Madeline and Hunter Hill J07 N. MAR 2 7 1995 March 23, 1995 Ashland Planning Commission, My wife and I want to support the efforts of Madeline Hill to have a senior living complex built on her land on N. Mt. Ave. in Ashland. We support the necessary zoning changes to accomplish this goal. We own two parcels of land directly across the street from the proposed project and feel this development will add to the area and the city. Sincerely, I / d Hunton Conrad c.c. Madeline Hill P® BOX 653 KULA., HI. 96790 ~ 878°2924 lob Jessie A. Fitch BAR 4 199$ 607 Terrace St. Ashland, OR 97520 3/14/95 City of Ashland Planning Commission I have studied the problem and realized the need for senior housing in Ashland. Mountain Meadows Development is well planned to meet the needs of our older population as it provides a variety of living units which includes single family residences, apartments, condominiums, and cottages. Walking paths and sidewalks would also promote a healthy neighborhood lifestyle. Especially important is the assisted living for a resident who needs care and who will not have to be removed from his family, friends, and neighbors and can return home to his wheelchair accessible home (if needed) as soon as possible. At present there is no housing development which provides these benefits. It was interesting to me that half of the participants at the VISION for Ashland conference were older citizens. I hope that these people with their valuable input potential will be able to live in Ashland instead of moving to Medford to find the housing options they want and need. Thank you. lb 5 THE 11ver �SSOS. March 14, 1995 R CMV�v Ashland Planning Department' Ashland, OR. 92520 Re: Mountain Meadows Senior Community To whom it.may concern, As publishers of the Silver.Pages, we deal with many seniors.and businesses; such of housing programs for seniors. The Silver Pages is a senior resource directory. We find that-there is a.need for more senior housing and;retirement communities in.Ashland. We would support a zone change on Mountain Avenue to accommodate the Mountain Meadows Senior Community. Sincerely, M ,IC lane & Kevin McK y Publishers /.Owners ' J ` 1 e e f� f )i PO, Box 3451,Ashland, Oregon,97520 03-482., 2 MAR i 4 1995 ROGUE VALLEY MAR 141995 Administration Orrice 155 S Second Gtreat RO. Council of Governments Cen Box 3276 central Point, OR A7R02 Senior and Disabled Services Phone. 503-664-6674 Designated Area Agency on Aging and Dloablod Sanvicas PrOV10ing 6arv1002 Iv Dlaublud and 8nninre FAX. 503-664-6676 For Jackson and Jo2ephina Counffe2 3D6 1600(11/06) March 14, 1995 Madeline Hill P.U. Box 1334 Ashland, OR 97520 Dear Madeline: Though 1 cannot comment on other concerns which the City of Ashland may have regarding your proposed development, T believe that the approach of providing a supportive environment in which an individual can age in place, as embodied in your proposal, is in the best interest of both seniors and the general community. This approach is beneficial to seniors because it Protnotes their sense of independence And dignity through focusing on the abilities which they retain rather than the losses which they may be experiencing, It also helps insure that they expend their limited funds only on those services which they require. Conserving their resources in this way in turn benefits the community as a whole because the likelihood is decreased that they will requite public assistance. The RVC:ACr Senior and Disability Services Program strongly supports the concept of providing seniors with a supportive environment which enables them to "age in place". It is a concept which is central to our ability to meet the needs of a rapidly increasing senior population. Sincerely, r Donald 0. Bruland Director, RVCUG/SDS IIZ Administr0on Office Disability services office Disability Barvlm Office Sentor SaMces office Senior Services Office 165 S Second St. Grants Pass Branch Medford Branch Grants Pass Branch Medford Breach P.O. Box 3275 820 NE 7th St.,Ste.B 28 W 2681 St.,Sts,D 306 NW'D"St. Medf State rich Central Point,OR 97502 P.O. Box 1731 P.O.Box 880 P.O.Box 1200 Medford,OR 97504 Phone:604.0074 Oranta Pass,OR 07626 Medford,OR 97601 6181119 PASS,OR 97528 TTO/Phono:77HZ22 FAX:664.6676 7DD/Phone:47+3134 TDD/PhunO;77"210 TDD/Plhone:4743110 W!776-6216 FAX:474.9136 FAX:778.8251 ,FAX:474-3125 POTENTIAL k°O E N Jar i J Susan Berryhill.L.P.C.,N.C.C. COUNSELING % Licensed Professionol Counselor Oregon License 8.00060 (503)482-2780 4v�\V� - National Certification k 22863 FAX 488-1585 f] *P A. x 1316 Ashland,Oregon Oregon 97520 ' rPhau�-ri-c u� 3 < tj .� g.7(E) ems- � ,� 49 =z ; � n -h , �y, i99s -67 114 l 769 21aa lane F c4dda:d, Ougon 97520 Y AJ 1 ► 5 Ilb CHAPTER 5661 E 1 Hnw March 13, 1995 Ashland Planning Commission re: Zone change on North City Hall Mountain Avenue Ashland OR 97520 Dear Commission Members: On behalf of the Ashland Chapter of the American Association of Retired Persons, I urge you to promptly approve the rezoning proposed for the twenty-two acres on North Mountain Avenue. Both the Board of Directors and the General Membership voted to send this letter. We are particularly enthusiastic about the Senior overlay zoning for this parcel. Many of us members have watched and waited for several years for this project to finally happen. There are several features which appeal to us: 1. Walking distance, on level land, to downtown. 2. It is close to the Bear Creek Greenway. 3. The wide range of housing choices for various income levels. 4. Provisions for assistance will be right there if we need it. 5. It is local people providing this, not outsiders. 6. A beautiful setting. Believe me, there are many of us ready to move in right now. We want to stay in Ashland, our home. We are depending on you for our future Please do not disappoint us. Sincerely, Matt Kocmieroski President Ashland Chapter #3434, AARP P 0 Box 175 Ashland OR 97520 A Chapter of the American Association of Retired Persons, Inc. 1-] e ,� City of Ashland '�' ',. F [Emaq Planning Exhibit #E- I STAFF 4 March 13, 1995 Ashland Planning Commission re: Zone change on North City Nall Mountain Avenue Ashland OR 97520 Dear Commission Members: On behalf of the Ashland Chapter of the An.arican Association of Retired Persons, .I urge you to promptly approve the rezoning proposed for the twenty-two acres on North Mountain Avenue. Both the Board of Directors and the General Membarship voted to send this letter. We are particularly enthusiastic about the Senior overlay zoning for this parcel. Many of us members have watched and waited for several years for this project to finally happen. There are several features which appeal to us: 1. Talking distance, on level land, to downtown. 2. it is close to the Bear Creek Greenway. 3. The wide range of housing choices for various income levels. 4. Provisions for assistance will be right there if we need it. 5. It is local people providing this, not outsiders. 6. A beautiful setting. Believe me, there are many of us. ready to move in right now. We want to stay in Ashland, our home. We are depending on you for our future Please do not disappoint us. Sincerely, Matt Kocmieroski—" President Ashland Chapter #3484, AARP P 0 Boa 175 Aablend OR 97520 � ( 8 J 1 � Julie E. Burns 835 Fox Street Ashland, OR 97520 p March 14, 1995 Ashland Planning Commission City Hall Ashland, OR 97520 To The Members of the Planning Commission: As an Ashland resident who has been active on the issue of housing availability and affordability for all of Ashland's residents, I lend my support to the proposed zoning change and senior overlay for the Mountain Meadows Retirement Community. Mountain Meadows, with its variety of housing and support options, will finally make it possible for our seniors to remain in Ashland with their friends and neighbors, even as their needs change. The use of the term "community" implies a wealth of ideas, ages, and cultures coming together for the enrichment of all. We in the Ashland Community are no less diminished by the loss of our seniors for lack of suitable housing than we are by the loss of working families for the lack of affordable homes. For the long term health of our Community, I would urge your vote tonight in favor of the requested zoning changes. We have waited long enough to address the changing needs of our senior members. Thank you. Julie E. Burns � � ) MAR 1 3 1995 --t/ji- 2-21 rl MAR - 6 1995 0 7�� Ga�� aC'e . .,�,•YCe/�o�i�/ az,4 /D 3 eIv 7 _ . ! Zl w 6 -7 � 2Z MAR 1 41995 7eb. 1 3or . , 105 Ashland. Planning Commission c/o: City Hall I am IN FAVOR of the Comprehensive Plan change for the 22 acres on Torth Miountain Ave. that ,.Till -ecome 11Iiountain I'1eadows°. I N7,,BD this kind of housing to retire in, so I can he near m;; children anJ grandchildren, who live in Ashland. I'ttr daughters, Katy Cowan and I;isa -Harrell, are both Nurses, having gone to SOC. heir hus- Lands, John Cowan and Druce Harrell, are a painting contractor and lawyer respectively. I have four lively grandchildren, who attend local schools. I've been here off and on for 18 years, inith a full-time rental place since 1929 *.•fi.th Prof. John and Itiaril,-;m_ ?riggs - (at 508 Glenview Dr. above Li hia Park). I hone this wonderfully planned Retirement _ormler, can ?-e r.•rocessed and built as soon as ros- sible. I have several :friends who are a:: anyious PS I am to move in! Hopefully yours n Ginn- p;-yne — 598 Glenvlev.. Dr. Ashlane, Oregon, ^7' 20 �h. 482-5913 (H;nd delivered to City Hal on Valentine Is Bey, oi,".lh a red heart sticker on the envelope ! ) GoP y � Z3 of ASjf, APmaranAum OREGO, 1. May 11, 1995 Q: Mayor and City Council ram: Jill Turner, Director of Finance ,�$ubjgct: Budget Transfers Recommendations Staff recommends the approval of the attached resolution amending the 199495 Budget. Discussion It is normal that Budget amendments are made this time of year The following Supplemental Budget was advetised in the newspaper as required. This resolution lists several changes that need to be made to the Budget. Each change is explained after the numbers. RESOLUTION NO. 95_ A RESOLUTION APPROVING A SUPPLEMENTAL BUDGET FOR THE 1994-95 BUDGET THE CITY OF ASHLAND RESOLVES AS FOLLOWS: SECTION 1. Due to the circumstances stated below, the Mayor and City Council of the City of Ashland determine that it is necessary to adopt a supplemental budget as follows: AIRPORT To Materials - Utilities $ 2,800 Materials and Services - Maintenance 2,200 Capital Outlay - Buildings 6.500 Total 11,500 From Contingency 5,000 Other Financing Resources 6,500 Tom 11,500 The airport has experienced higher than expected repair and utilities costs this year. The higher utility costs result from the new method for charging storm drains. The capital outlay appropriation allows for the closing of a T-Hanger by a tenant as approved by the Airport Commission and Council. DEBT SERVICE FUND To Interest 17,500 Principal 47.500 Total 65,000 From Transfers In from Capital Improvement 65,000 The notes on the open space acquisition program were under estimated. HOSPITAL FUND To Debt Service Principal 3,000 Debt Service Interest 7,000 Total 10,000 From Contingency $ 10,000 The original budget does not have a category for debt service within the Hospital Budget. This change allows for the payments on the land purchase which will be settled within the next month. 1 GOLF COURSE FUND To Materials & Services Contract Services $ 13,750 Merchandise and Food 41,200 Capital Outlay Equipment 77,400 Buildings 25,000 Improvements Other than Buildings 31.830 Total 189,180 From Personnel - Regular Salaries 47,710 Contingency 15,000 Debt Service 16,000 Transfer from CIP 17,000 Miscellaneous 48,470 Other Financing resources 45.000 Total $ 189,180 The Golf Course Fund is new this year. The Parks Commission chose to contract for the Pro, therefore, the appropriation is moved from salaries to contract services. Other items necessitating changes are: operating the restaurant; reconstructing a green due to improvements to Highway 66; and purchasing golf carts. This resolution was read by title only in accordance with Ashland Municipal Code §2.04.090 duly PASSED and ADOPTED this day of , 1995. Barbara Christensen, City Recorder SIGNED and APPROVED this day of , 1995. Catherine.M. Golden, Mayor R 'ewed as to form: Paul Nolte, City Attorney a:%jMMwpWudgetHofs2 2 Yy Pma ran dunt 04100�. May 11, 1995 D- Honorable Mayor and City Council (19 rDm: Brian L. Almquist, City Adminis for , l$AjPd-- 1995-96 Budget: Showcasing Ashland/Talent Products During Goal Setting last January, Co uncilor Tbon4wn put forth the idea of establishing a downtown location to showcase products made locally—partiailarly in Ashland and Talent. This would involve renting an appropriate space; display furnishings; and staff to assemble the products, design the displays, and maintain a presence at the location. The Council agreed to present the idea during the Budget Committee meetings when the Chamber of Commerce presented its Economic Development Grant requests..I presume the concept was to convince the Chamber to divert some of the funds normally allocated to the V&CB or the Business Facilitating Committee to this effort. Since this was not done during the Budget Committee process, this idea could be pursued by appointing a committee of the Council(to include Councilor Thompson) to develop a budget for the idea for future disamons with the Chamber for possible funding in 1996-97. cc: Sandra Slattery, Chamber of Commerce f Of Memorandum ' O4FOO�,• May 3 , 1995 Q, Mayor and City Council rom: Jill Turner, Director of Finance p 1I�7jQtf. Budget RECOMMENIDATION: The Budget Committee recommends the passage:of the attached Budget Appropriations Resolution and Ordinance Levying Taxes. Attached are the minutes of the April 20, 1995, Budget Committee meeting. In addition, staff recommends that the proposed budget be changed: 1) to increase the appropriations in the Debt Service Fund to cover additional open space land aquisition notes; 2) to have an additional $17,000 in the Street Fund for the Signal at Maple and North Main; and 3) to move $10,000 from materials and services to personnel costs within the Ashland Youth Activities Levy Fund. This will cover staffing associated with the community recreation program. These changes are included in the appropriation resolution. DISCUSSION: Besides formally approving Budget appropriations and the Tax Levy, the following items were recommended: 1. Quarterly Budget Committee Meeting -- (Review team -- Brian, Gary, Don, Martin, Regina, Brent) Brian Almquist 2. Social Services/CDBG Committee needs to meet again. a. Review Youthworks 1994-95 allocation. b. Formulate a long-term policy on CDBG allocations. c. Refine the overall grant process (combining Social Services and CDBG applications) . Kelly Madding 3 . Annual Economic Development Allocations. 4 . Televising the Budget Committee meetings. Brian Almquist ORDINANCE LEVYING TAXES ORDINANCE AN ORDINANCE LEVYING TAXES FOR THE PERIOD OF JULY 1, 1995 TO AND INCLUDING JUNE 30, 1996, SUCH TAXES IN THE SUM OF $4,059,000.00 UPON ALL THE REAL AND PERSONAL PROPERTY SUBJECT TO ASSESSMENT AND LEVY WITHIN THE CORPORATE LIMITS OF THE CITY OF ASHLAND, JACKSON COUNTY, OREGON THE PEOPLE OF THE CITY OF ASHLAND ORDAIN AS FOLLOWS: Section 1. That the City Council of the City of Ashland hereby levies the taxes provided for in the adopted budget in the aggregate amount of $4,059,000.00 and that these taxes are hereby levied upon the assessed value for the fiscal year starting July 1, 1995, on all taxable property within the City. Section 2: That the City Council hereby declares that the taxes so levied are applicable to the following funds: Subject to the General Government Excluded from Limitation the Limitation General Fund $ 1,081,091 0 Cemetery Fund 135,000 0 Band Fund 47,000 0 Recreation Serial Levy Fund 64,000 0 Parks and Recreation Fund 1,548,000 0 Ashland Youth Activities Levy Fund 970,000 0 General Bond Fund (82 Water Bonds) 0 55,000 General Bond Fund (92 Water Bonds) 0 90,909 General Bond Fund (Hydroelectric Bonds) 0 68.000 Total $ 3,845,091 $ 213,909 The foregoing ordinance was read in full and then by title only in accordance with Article X, Section 2(B) of the City Charter on the 16th day of May, 1995, and duly PASSED and ADOPTED at this single meeting. Barbara Christensen, City Recorder SIGNED and APPROVED this day of May, 1995. Catherine M. Golden, Mayor ewed as to f f2 Paul Nolte, City Attorney H:VNwp bWpeNU wd.3 I I RESOLUTION ADOPTING BUDGET RESOLUTION NO. 95- A RESOLUTION ADOPTING THE ANNUAL BUDGET AND MAKING APPROPRIATIONS BE IT RESOLVED that the Ashland City Council hereby adopts the 1995-96 Fiscal Year Budget, now on file in the office of the City Recorder. BE IT FURTHER RESOLVED, that the amounts for the fiscal year beginning July 1, 1995, and for the purposes shown below are hereby appropriated as follows: GENERAL FUND Human Resources $ 79,000 Economic Development 235,000 Miscellaneous 78,000 Debt Service 93,000 Transfers Out 55,000 Contingency 195,000 Police Department 2,320,000 Municipal•Court 173,000 Communications 541,000 Fire Department 1,912,000 Senior Program 122,000 Planning 434,000 Building 327.000 TOTAL GENERAL FUND 6,564,000 COMMUNITY DEVELOPMENT BLOCK GRANT Personnel Services 33,000 Materials and Services 289,700 Capital Outlay 70,300 Debt Service 15.000 TOTAL CDBG FUND 408,000 CEMETERY FUND Personnel Services 93,000 Materials and Services 130,000 Capital Outlay 14,500 Transfers 500 Contingencies 15.000 TOTAL CEMETERY FUND 253,000 BAND FUND Personnel Services 5,000 Materials 46,000 Contingency 2,000 TOTAL BAND FUND $53,000 AIRPORT FUND Materials and Services 42,000 Transfers 0 Contingency 2.300 TOTAL AIRPORT FUND $ 44,300 II RESOLUTION ADOPTING BUDGET STREET FUND Personnel Services $ 582,000 Materials and Services 1,033,000 Capital Outlay 297,000 Debt Service 4,000 Operatating Transfers 50,000 Contingency 55,000 TOTAL STREET FUND 2,031,000 CAPITAL IMPROVEMENTS FUND Personnel Services 1,000 Materials and Services 81,000 Capital Outlay 2,900,000 Debt Service 1,000 Transfers 295,000 Contingency 100,000 TOTAL CAPITAL IMPROVEMENTS 3,378,000 HOSPITAL CONSTRUCTION FUND Capital Outlay 260,000 BANCROFT BOND FUND Debt Service 452,000 GENERAL BOND FUND Debt Service 460,000 DEBT SERVICE FUND Debt Service 317,000 ADVANCE REFUNDING BOND FUND Debt Service 1,185,500 Transfers Out 6,500 Total Advance Refunding Bond Fund 1,192,000 WATER QUALITY FUND Forest Interface 115,000 Water Division 5,084,000 Debt Services 345,000 Transfers 259,000 Contingency 200,000 Conservation Division 89,000 TOTAL WATER QUALITY FUND 6,092,000 SEWER FUND Personnel Services 555,000 Materials and Services 848,000 Capital Outlay 736,000 Contingencies 100,000 TOTAL SEWER FUND $ 2,239,000 III RESOLUTION ADOPTING BUDGET ELECTRIC UTILITY FUND Conservation Division S 550,000 Electric Department 8,210,000 Contingency 500,000 TOTAL ELECTRIC UTILITY FUND 9,260,000 CENTRAL SERVICES FUND Administrative Department 628,500 Finance Department 1,095,000 Contingency 50,500 Public Works Department 527,000 Computer Services 295,000 TOTAL CENTRAL SERVICES FUND 2,596,000 INSURANCE SERVICES FUND Personnel Services 15,000 Materials and Services 532,000 Transfers Out 30,000 Contingency 400,000 TOTAL INSURANCE SERVICES FUND 977,000 EQUIPMENT FUND Personnel Services 154,000 Materials and Services 363,000 Capital Outlay 404,000 Contingency 125,000 TOTAL EQUIPMENT FUND 1,046,000 CEMETERY TRUST FUND Transfers 45,000 HOSPITAL FUND Personnel Services 8,063,000 Materials and Services 5,748,000 Capital Outlay 2,681,000 Debt Service 37,000 Contingency 908,000 TOTAL HOSPITAL FUND 17,437,000 PARKS AND RECREATION FUND Parks Division 1,930,000 Debt Service 12,000 .Transfers 122,000 Contingency 30,000 Recreation Division 120,000 TOTAL PARKS AND RECREATION 2,214,000 RECREATION SERIAL LEVY FUND Personnel Services 57,000 Materials and Services 64,000 TOTAL RECREATION LEVY FUND $ 121,000 IV RESOLUTION ADOPTING BUDGET ASHLAND YOUTH ACTIVITIES SERIAL LEVY FUND Personnel Services $ 10,000 Materials and Services 908,500 Contingency 19,500 TOTAL ASHLAND YOUTH ACTIVITIES 938,000 PARKS CAPITAL IMPROVEMENTS FUND Capital Outlay 188.000 GOLF COURSE FUND Personnel Services 110,000 Materials and Services 260,000 Capital Outlay 81,000 Debt Services 10,000 Contingency 20.000 TOTAL GOLF COURSE FUND 481,000 PARKS TRUST FUND Materials and Services 800 TOTAL APPROPRIATIONS $ 59,037,100 This Resolution was READ BY TITLE ONLY and DULY ADOPTED at a regular meeting of the City Council of the City of Ashland on the 16th day of May, 1995. Barbara Christensen, City Recorder SIGNED AND APPROVED this _ day of May, 1995. Catherine Golden, Mayor Reed as t form: Paul Nolte, City Attorney V Budget Committee Minutes April 20, 1995 7:30 p.m. Civic Center Wheeldon called the meeting to order at 7:35 p.m. Budget Committee members Hagen, Golden, Stepahin, Laws, Hauck, Levine, Winthrop, Haworth, Thompson, Hartzell, Reid and Bashaw were present. Staff present included Almquist, Turner, Hoggatt, Clements, Laws, Woodley, Lovrovich, Hall, Christensen, Christiansen, Mickelsen, McLaughlin, Madding and Batters. Winthrop brought up the possibility of reviewing the social service grant recipients on a quarterly basis, and said he needs more information before he will be ready to pass the CDBG budget... Reid clarified that Winthrop was talking about the held-over allocation for Youthworks... After some discussion, Laws moved to add the condition that the money not be spent unless Youthworks satisfies the subcommittee by May 9. If Youthworks does not get the money, the subcommittee will make alternate recommendations to Council for approval; Levine seconded the motion. Ayes all, with exception of Hauck who did not vote due to conflict of interest. Haworth stated that she is on the Board of Directors for Youthworks and is a vendor to the City; Wheeldon is on the Hospital Board, and is employed by OSF; and Laws will not vote on the Senior Program budget due to conflict. Thompson had a comment regarding the Community Dispute Resolution Center not receiving grant money. He said that as a landlord he feels that conflict resolution through arbitration is very useful. He would like to split the ACCESS allocation in half, with $1,500 going to ACCESS and $1,500 going to the Community Dispute Resolution Center... Hartzell clarified that the grant request is for a new program. The committee did not fund the request because it seemed to be a duplication of services since it deals with the Juvenile Dept. Victim's Assistance program. The committee decided to discuss and modify the minutes, then vote on them as a group rather than individually. Regarding the monitoring issue, Turner suggested the committee ask staff to come up with a policy and bring it to council. She does get a number of audits with the applications and said that none of the organizations is going to not be doing its work without the City knowing about it... Stepahin suggested that if they had had reports from Youthworks they would have known the proposal was changing... Madding said the committee could monitor the growth of the project, but that fund expenditures are already closely monitored... Winthrop said that the larger issue is "where are we going with the block grant monies?" We should be prudent in our spending because the money might not be available in a few more years... Laws put monitoring in historical perspective, saying that the committee has gone through the monitoring issue before. Although it was a popular idea, the interest to provide follow-up Budget Committee Minutes -- April 20, 1995 Page 1 wasn't there... Stepahin said the subcommittee could meet in six months. This would allow them to touch base, learn more, and have a better sense of the direction they want to go. Turner said the Social Services/CDBG Subcommittee needs to meet again to decide the allocation and if there is going to be a change in criteria. Winthrop moved to have the Social Service/CDBG Subcommittee work with staff and the Affordable Housing Committee to bring policy proposals to Council; Laws seconded the motion. Ayes all. Public Works minutes were discussed next. Hagen asked what happened to the Maple/North Main turn lane line item... Staff considers this to be a permanent line item, but cannot allocate the expenditure until the City knows what its share of the costs will be... The $30,000 in line item 260-51-910.410 addresses a Council goal, and the $20,000 for the TPAC sidewalk maintenance came from maintenance misc. concrete, maintenance streets, and contingency. Electric Dept/Community Development were discussed. Thompson asked if there is a way to provide for duplication of the archive of historical photos that exists for Ashland. They are a private collection at this time and it would be a shame to lose them to a fire or other cause. The City, as well as the community, relies on them for historical information... Reid said this would probably be a matter for the Council to discuss. The Central Service budgets were next. The change in the Court's budget was noted... Hauck restated that SOREDI is a regional organization. The Council should decide if the City wants to be a member and pay dues... Turner noted that there is no appropriation for SOREDI at this time... Winthrop is the liaison to SOREDI. He noted that Medford, Jackson County and Grants Pass each give $25,000 to SOREDI annually, whereas Ashland usually gives $2,500. Hauck moved to create a line item of $3,500 for SOREDI in the Administration budget, taking the money from the Central Services contingency; Winthrop seconded the motion. Discussion: Reid would rather give SOREDI $2,500 and give the other $1,000 to SOWAC for their loan program... Hagen asked why Ashland gives so much less than other contributors... Laws said, "we figure we get less value than the others." Winthrop noted that "in the past, Ashland has been aloof from the rest of the valley, not working with our brother and sister governments." On vote, Hartzell voted no, all others, aye. Golden asked what methodology for funding Economic Development Grants was used by the subcommittee. Also, what were the criteria?.. Hauck said each subcommittee member did their own allocations, which were then averaged to create the starting point for discussion... Reid expressed concern at separating the large grantees into a two year cycle while retaining the small grantees on an annual basis. This seems backward to her. OSF has the time and resources to do annual presentations, whereas the smaller grantees need consistency. Also, it doesn't allow for as much creativity in allocating dollars... Haworth noted that some small groups don't even last two years. An annual review is appropriate in these circumstances... Bashaw doesn't support a two year cycle, if for no other reason than it is not an enforceable policy... Budget Committee Minutes -- April 20, 1995 Page 2 Hartzell expressed some frustration with the "Economic Development" label. She feels this is misleading. The issue in subcommittee discussion seemed to be focused on tourism rather than economic development. If the focus is tourism, the subcommittee should be renamed to more closely reflect the reality... Hagen noted that the subcommittees seem to have lengthy discussions, and then rush to decisions in the last 15 minutes of the meetings. He would like to revisit the allocation for the Museum and see it increased. Golden moved to maintain the Economic Development Grant process on an annual basis; Reid seconded the motion. Hauck voted no, all others, aye. Laws asked, in keeping with the criteria, "how can we freeze the Museum while increasing the Ballet, Symphony, Opera, etc?" The other entities aren't going to meet the criteria as well as the Museum. The museum is hurting financially. This year is critical to their survival. Winthrop moved to support the subcommittee decisions; Reid seconded the motion. 8 ayes, 2 no's. Golden noted that again, for a $70,000,000 budget, the committee is spending time on just a few dollars. Golden moved to find $5,000 in additional funds for the Museum on a one- time basis; Haworth seconded the motion. Bashaw voted no, all others, aye. The money will be transferred from the contingency. Turner noted that the debt service category of the Hospital Fund had been changed by staff since the subcommittee meeting, as shown on page 161. Bashaw moved to approve the Hospital budget as amended; Golden seconded the motion. Ayes all. Turner listed some changes that had been made to the Park Dept. budget: On page 167, for Capital Outlay, North Mountain Park has been included in Improvements Other than Buildings; the funds shifted from the contingency and unappropriated ending fund balance line items. On page 169, the Recreation portion of the budget shows slight reductions in several line items for an overall reduction of $5,000. This is in response to a $15,000 reduction in resources. The other $10,000 will come out of the contingency. On page 181, Capital Outlay is reduced while Unappropriated Ending Fund Balance is increased. And on page 185, Travel & Training should be $5,000, and Transportation should be $8,500. Reid moved to approve the amended Parks budget; Winthrop seconded the motion. Ayes all. Public input was called for. John Nicholson handed out a paper with comments about the economic development grants. The comments are attached. Budget Committee Minutes -- April 20, 1995 Page 3 Laws noted that in the past, the Chamber had a hard time collecting money from its members. The hotel/motel tax was voted on by citizens and approved. However, it was not originally tied to the grants... Nicholson noted that he supports most of the grants, but would call them something else... Hartzell asked if the completed grant applications are available for public review... Turner said there is a copy at City Hall. It can be kept in the City Recorder's office in the future. Jack Blackburn said the equivalent budget contribution is $4,100 for each member of the community. As someone who tries to follow what happens in the meetings, he would appreciate a better public address system. He would also like to have the Budget Committee meetings televised on the cable access station, citing a classic, well done debate that occurred recently between two members as something community members could learn from. Winthrop moved to request the City Administrator report to Council about televising the Budget Committee meetings; Bashaw seconded the motion. Ayes all. Hauck moved to approve all the Budget Committee and Subcommittee minutes; Reid seconded the motion. Ayes all, with Laws abstaining. Haworth moved to recommend the Budget as amended; Hauck seconded the motion. Ayes all. Golden moved to approve the tax levy; Bashaw seconded the motion. Ayes all. Laws suggested the Budget Committee begin to meet quarterly, with one or two departments reporting each meeting after a period of self-study. He would suggest hearing from all departments over a two year period... Thompson said that would be especially useful to him as a new member. Also, if reductions are required in the future, more in-depth knowledge of departments will be important... Winthrop noted that for such a proposal, "the devil is in the details." We will have to let staff know what we want to know and why so they can proceed... Laws suggested one council member, one budget committee member, Almquist, and Brown meet to discuss the proposal... Almquist said that if more demands are put on the department heads something else will have to give. Some dept. heads are overloaded as it is... Council has traditionally used the Budget Committee to review new programs and help with Council responsibility... Levine, Thompson, Laws, and Stepahin will meet to develop guidelines. The Budget Committee will meet again in several months to discuss this and other issues. The meeting adjourned at 10:07. Budget Committee Minutes - April 20, 1995 Page 4 Aemorandum ONEGO', May 11, 1995 �II• Honorable Mayor and City Council Y IIIJt: Brian L. Almquist, City Adminis for ,$J bjEtf: 1995-96 Budget: Showcasing Ashland/Talent Products During Goal Setting last January, Councilor Thompson part forth the idea of establishing a downtown location to showcase products made locally—pertiailariy in Ashland and Talent This would involve renting an appropriate Space; display fiunishings; and staff to assemble the products, design the displays, and maintain a presence at the location. The Council agreed to present the idea during the Budget Comrruttee meetings when the Chamber of Commerce presented its Economic Development Grant requests. I presume the concept was to convince the Chamber to divert some of the funds normally allocated to the V&CB or the Business Facilitating Committee to this effort. Since this was not,done during the Budget Committee process, this idea could be pursued by appointing a committee of the Council(tic include Councilor Thompson)ro develop a budget for the idea for future discussions with the Chamber for possible funding in 1996-97. (r.Camcil\Pcdctn.mem) cc: Sandra Slattery, Chamber of Commerce ASHLAND FIRE DEPARTMENT MEMO May 10, 1995 TO: Mayor Cathy Golden and City Council FROM: Keith E. Woodley, Fire Chief A) SUBJECT: Fire Fuel Reduction Project - Ashland Loop Road The purpose of this memo is to advise you of the City's progress toward reducing the wildfire fuel loading on city-owned land along Ashland Loop Road, abutting private residential properties on upper Morton Street. This particular parcel is viewed as a top priority among the various city-owned forested parcels requiring wildfire fuels treatment due to its proximity to the residential area, and the high level of human traffic the area receives throughout summer fire season. The project should be initiated within the next two weeks and be completed by June 30th of this year. We have secured the services of a forestry consultant, Mr. Marty Main, who has completed a number of projects within our local area. Following a thorough review of Mr. Main's past work projects, we are convinced that he will be a valuable asset throughout the process. We have also held a neighborhood meeting with Morton Street residents, whose properties adjoin the city's parcel. Without exception, affected property owners were very positive concerning the proposed project. The prescription for fuels treatment on the parcel will involve the removal of standing dead, diseased and dying timber, and the reforestation of the parcel following fuels treatment. We have selected a horse logging firm to perform tree-falling and yarding services, as opposed to the use of any mechanized operations. We will need to strike an appropriate balance between the marketing of fallen trees and the retention of downed timber across slopes to return humus to soils and prevent erosion. Working closely with the consultant will ensure that these objectives are met. We are contracting with personnel of the Rogue River Americorps Program to handle slash on the parcel. This project, when completed, will serve as an excellent example of responsible forest management, and will demonstrate the spirit of cooperation between the City, Ashland Parks, Rogue River National Forest Americorps Program and the Oregon Department of Forestry. I will keep you informed of developments in the project as they occur. The Rogue River AmeriCorps Program The Rogue River National Forest was recently named as an AmeriCorps/USDA grant recipient. What is AmeriCorps? AmeriCorps is a National Service program which allows Americans to earn education benefits in exchange for grass-roots community service. It has been viewed by some as a new kind of domestic Peace Corps and has captured the imagination of the American people. The pro- gram is a top priority of President Clinton. The AmeriCorps program currently engages over 20,000 Americans of all ages and backgrounds in community-based service. This service has addressed the nation's education, human, public safety, and environmental needs and has achieved positive and demonstrable results. Department of Agriculture Involvement The Department of Agriculture (USDA) has developed three broad AmeriCorps teams: Em- powerment and Anti-Hunger, Public Land and Environment, and Rural Development. These teams include about 12,000 of the 20,000 AmeriCorps Members. The Rogue River National Forest (RRNF) program falls under the Public Land and Environment Team. Members work on various restoration projects such as rehabilitating fisheries and wildlife habitat, improv- ing watersheds and protecting wetlands, restoring recreation areas such as trails and camp- grounds, building fences, removing brush and increasing handicap accessibility. The program has a heavy emphasis on environmental education as well as on-the-job training. In addition to the RRNF, projects may be performed for other government agencies such as the Bureau of Land Management and the National Park Service. How the program will work on the Rogue River National Forest The program will select 35 participants for a 10+ month residential program beginning Octo- ber 1, 1995. The Members and staff will live at the Star Gulch facility on the Applegate Ranger District, near Medford, Oregon. Members will work 40 hours a week with 9 paid holidays and 1 week of excused leave. Health insurance will be provided. A GED work program will be available if needed. Meals will be provided at the site. Members will receive a stipend, or living allowance, of $7660. during their 10+ months of service. At the completion of service, the Members will receive a $4725. education award to pay for higher education or vocational training, or to pay-off an outstanding college loan. How to Apply Applicants must be at least 17 years old with a high school diploma or GED or agree to work toward a GED before completion of the program. You may request an application by calling Mindy Martin at (503) 899-1812. Applicants should send a completed application to: Ameri- Corps, 6941 Upper Applegate Road, Jacksonville, OR, 97530. If you are selected, you will be responsible for your transportation to and from the site. { enta ran dum O#EOOt� , May 10, 1995 B- Mayor and City Council rom: Dick Wanderscheid *ubjeCt-- OMECA UPDATE, PER CAPITA RESIDENTIAL ELECTRIC CONSUMPTION DATA, RMI ARTICLE, Renewables Are Ready BOOK x Since we have had a few notable conservation events, I felt it would be worthwhile to update the Mayor and Council on these developments. OMECA Update The Oregon Municipal Energy and Conservation Agency (OMECA) has now been funding conservation programs for six months, which equals one quarter of the two years for which BPA will be providing funding. The first results have been quite satisfying. Ashland's initial year budget allocation equals $409,990. Half way through the first year, we have expended or obligated 38% of this total. Our first year target for savings is 1,228,454 kWhs. We have achieved or obligated projects which total 493,350 kWh, or 48% of our target. While it would seem that half way through the year 50% should be achieved, in this initial year, a number of projects were paid by fiscal year 1994 BPA money, not OMECA money. Therefore, while it appears our performance is somewhat behind pace, as all funding shifts to OMECA, the remainder of the year should exceed the first half expenditures and meet our annual targets for dollars spent, while exceeding our kWh saving targets. Also of importance is the cost of achieving these energy savings. Ashland's performance for the first six months has been to achieve savings at 1.6 cents/kWh saved. The performance of OMECA - overall is 1.56 cents/kWh saved. As part of our OMECA contract with BPA, if we achieve more savings and do it for less cost, we will receive a bonus payment after the two years of funding is expended. OMECA targets are 4.2 AMw of saving achieved at a cost of less than 2.0 cents/kWh. Based on the first six months, our bonus payment under this provision would be $53,679. If we can attain this performance for the remaining year and a half, our total payment will be $53,679 x 4, or $214,716. We feel confident our performance will improve in the next eighteen months so this figure should be considered the minimal amount we should receive from BPA as our bonus payment. Per Capita Electric Consumption _ Recently during a meeting with Councilor Laws, he indicated an interest in seeing what effect our 13 plus years of electric energy conservation programs had on the per capita electric consumption of our citizens. A few months prior to this, I had received a phone call from the Citizens Utility Board (CUB) which was conducting a study on per capita electric consumption in Oregon. Upon calling CUB, I was able to get a draft copy of the study entitled 'Demand Side Management Repon". There is some very interesting data on this study which demonstrates just how effective our programs have been over the years. This study compared per capita residential electric consumption among eight different electric utilities in Oregon. Two investor- owned utilities, PGE and Pacific Power (Oregon only), EWEB, Lane Electric, Central Lincoln PUD, Salem Electric, Tillamook PUD and the City of Ashland, and six public power utilities were all included. The study compared 1982 and 1992 residential electric use data supplied to the Oregon Public Utility Commission. The following table from the draft study illustrates this data: Annual Residential Energy Use energy % UTILITY 1982 1992 savings reduction PGE 12691 11700 991 7.808683 Pacific Power (Oregon only) 12691 12100 591 4.656843 r EWEB 17008 14600 2408 14.15804 Lane Electric 17742 15900 1842 10.38214 Central Lincoln PUD 16282 13200 3082 18.92888 Salem Electric 15578 12900 2678 17.19091 Tillamook PUD 15020 12500 2520 16.77763 City of Ashland 12203 10600 1603 13.13611 As you can see, in 1982 we had significantly lower per capita consumption than the public utilities and slightly lower consumption than the two large IOUs. By 1992, we had reduced consumption by 13.1% so now, we are significantly lower than all the other utilities in the study. These numbers demonstrate the effectiveness of.our aggressive demand side management programs on the electric consumption habits of Ashland's residents. RMI Article In the Rocky Mountain Institute's Spring 1995 Newsletter, there is a feature on page 8 about Ashland's water conservation programs. I thought this might be of interest to you so I obtained copies of the newsletter for your information and it has been included with this memo. Renewables Are Rea& Book . I recently received a copy of the book "Renewables Are Ready" by Nancy Cole and P.J. Skerrett of the Union of Concerned Scientists. The City of Ashland is profiled on page 34 of this book. I have included a copy of this page for your information. too A NEGADAM RUNS THROUGH IT Ashland Oregon, Learns a Lesson from RMI's Two Forks Analysis n 198'/. w6cn offu I lk in Addand, that we %I]null Inrlt into the dcnrtnd water n�cauncnt volume by /13 million I (hcgoo loaned disuming what to do side, s Wundcrschcid. Y gallons annually. eLout the cxptannn of a key water I he city couuniwoncd a stand study, Although RMI played no direct role in Tight in eight yc:u s, they rcaliicvl they had this time by Syncrgie Rcsourccs (:orpnrt- Ashland's water program. Wandcrscilcid a poll,In. lion of Stalk, to lonit inn the ka6hility credits the Insult as its inspiration- "1 ie I'hcv wiled in a (;,milting firm, and of ofluving the lust water rights with effi- i has planted weds all over the place," Wur- the ummdtants told them yes, they had a cicney VI)C.a5Ures. SRC\ t,,Lh,ioo: Ash- derschcid says of Amory Lovin.s, "and problem,, but it could be fixed by land could save 500,(100 gallons a some of them are sprouting now." danmting Ashland Creek, which would day—dhc same amount of water is would cost about S 1 1 million. fur a CITY of fewer have been provided by the dank—through ' i than 20,000 people, [he price tag was dis- a relatively painless cornmunia'-wide effi- -- mayingly high, and officials Feared voters acncy program. Sunhc of The proposed RMIs Home End Bri�rseries (see would never approve a bond issue to measures would "create" slater cvcnlmore the Spring'94 Newr/erteij has expand- build such a dam. Dick Wanderscheid, cheaply than it was costing the ein To ed in scope and,we trust, its reach. the cirv's conservation manager, recalls provide "sing water C0 Cutts CV cubic Three new [ides have been added city council membea' reaction ua the dam foot); all would do it more chea ply than (two of them replacing the original proposal: "Thev'e all going, 'I door want the dam's 52.80 per cubic foot. All told, Appliances° brief), bringing the total [o spend S I I million."' [o seven. The current lineup: "Light- . P the program would cost 5825,000— i Ing,- "Windows," "Refrigerators & While another Town might have meek- ' about one-twelfth that of the darn. ly submitted to [he surgery, Ashland Thecin council a roved the program ppli,rs," "Water Heating," "Cooking I, a second opinion. Eight years car- in the spring of 1992. and by Jul% 1'am Appliances& Dishwashers,""Washers, tier, the communip, had adopted a pro- deacheids deparrment was condualn� Dryers & Miscellaneous Appliances," vressive se[ of energx-sasmg_ guidelines l home seater audits and issum rebates for a and"Computers&Peripherals." inspired by the writings of R\11's Amory efficient Toilets and shrncerheads. Now, The four-page briefs, which give and Hunter Lovins. That and a retrofit mo and a half years into the program, nologiescand techniques,were orig nal- program sponsored b'v [he local utility Ashland residents are Bain" I.".1,000 gal- ly intended simply [o take the burden had >hown luc t Traders that it was ;hen Ions a day—about a third of die tossn's off RMl's outreach staff by providing cheaper To decrease the demand for eleC- "o:d and right on schr(lulr ?or mccrin" it written answers [o frequently asked Trion than To meta. e the supply. It iT,v,, by the end of[he decade. -1-ha pro�r:mil questions. Once o print, it became IxisSiLih w grnrr.Ia• ne•�a,yars. ,ca> i[ pos- projected cost has actuall, cop,rr do,cn ;u clear that the series had the potential to Bible m build a ne adanh? seater-rfftcirm edurola,•ies ha"' become educae a much wider audience about In the \\'c'[. where duns and di,'cr- cheaper. 'ions .Ire the cand.trd an.mer to ,rater The d.un. mc;unvhile. „vuld h.nr only the benefits—financial as well as envi- shorrn r:, r(ticicnt toilru .Tod Iosy.Hosy l „ , . _ ronmcmal—of energy and water e1$- "()tell cos lice B% 1 ))_ u> p,cr had risen cieney. RMI is currently investigating sho„t•rheads .ue not I.picalh anuiderrd is, St 11,11hon. \\'orsr. \\,Indvr'cheid the feasibility of selling briefs in bulk <rrinus pn i,c ..111 .uiyAI Rut \\','ll)” ' belie,cs that had Ashford P1011 ded ,yidh To utilities, which would distribute h(id w6.. In I d :\m n' Luyin. s huildin te du , Ill, ` "' Id lave them free to their customers.11.1 a1 (I11r"'e G, for .1 not h F ,,at, 111u coy In,, the ui,;h [h( trnnrr' w old 11.1,( , lu :a1il, ,unailyd Thanks prr.(dc nt. I h 1„tiit•I on( in I",, p„rk.. a their ux—.4d,.uh y,t ! ';,nano u1 EBN t ( I ,1.1111 „nsidr Ipntcel, Mliih whh11 d1, .Lon. on.r w ., „oui.l r,n.lcr • resource policy RMI 11.1,1 dnn,n>r.u,I in 108`h ,uuld be use” nrrro>an .Tod unrel eliulin.u:a 11110n,j) .11111,le ;lii.ien,r..- .0 \\.ucr :.1,tit,;._-.1 n.i A tr:,h fh,,cin,• 11 RNII h.t,l wn had the d.u.4 ,,it I"„ [6r aory. :\sltl.md. I„il.. 111.11 ,,, „nd.l (Al, iva,. ,c, v,�l 1 „ I 1 •.I I - .hot. 111oir t6.m �IItl,14h1 ai,,,,.m hom. ,,,,uhl n,,rt h.t,r I•;,n .tbh ;0 .-•,m tn:. .1 ,r.0 •m ,c.u,i h,.m a:�,. :. .. . th; hubli, „•,iL. ,hc,t•,i .tut 16; .,:uu.it ,I h,trm :h,1„rt 1 1 . .• ;1 11 1 s Renewable Are Ready People Creating Renewable Energy Solutions Nancy Cole and P.J. Skerrett THE UNION OF CONCERNED SCIENTISTS r.ibr iT Ml.i'/ h r x. �'�e'0.. 141• / r.. � � A R E A L G O O D S . IN D E P E N D E N T L I V I N G B 0 0 K Ih for[unatcly, the progninr anractcd (,lily 200 takers out of a pout of 89,gO0 ctntomcr%. One reason fur the low response is that Maine residents tell(] to be quite loyal to their local hanks, ;tnd view the very large interstate ]Meet Bank with sonic suspicion. Moreover,since home- owners could only get a backup water heater, which would save them a modem amount compared to the ,$2,000 cost, few people felt it was worthwhile. The minimal customer response meant the program was not cost-effective for the utility,so it was dropped.This is it perfect ex- ample of a case where local activism could have made the difference between success and failure. CONTACT: Darrel(tarter, Bangor lllvdroeleoric, I" Box 400, Bangor, Maine 04408; 207-945-F62 1. City-Wide Energy ASHLAND, OREGON The City of Ashland (Oregon) Munici- Pn pal Utility has been promoting solar energy applications and energy con- - servation for more than a decade. Its wide-ranging programs cover a lot of ground. Ashland placed a solar access ordinance in its land use Code, provides free home energy audits, offers grants for home weath- erization,tests firewood for its moisture content(dry,seasoned firewood burns with less soot and smoke, thus reducing air pollution), and in- stalls low-flow shower heads and faucet aerators. The city also helps builders and buyers design energy-efficient residential and commercial buildings, and provides financial incentives to encourage this. Ashland's Energ%. Conservation Division, part of the city's De- partment of Community Development, has a staff of four to five peo- ple to carrN.out its mission. They \vork \with developers and home buy- ers, sponsor community education efforts, and monitor the impact of the various programs.The city spends approximately$500,000 each year promoting energy conservation and encouraging renewable energy use. As \yith most other municipal utilities, revenues from electricity sales fund a substantial portion of the ciry budget—approximately 30 percent in Ashland. The cirv's aggressive conservation program, how- ever, has been matched by stead(growth in demand, so revenues have remained stable. "The best thing about a publicly owned utility is that it has to operate in the best interest of the public," saes a city spokes- person. CONTACT: Di,k W,i nL•r obcid. Cont(•rr.rtion Manager. Fneigy (:✓nsrrr.uion Dit icinn. City 11.111. _o li.rst Main Street. Ashland, 34 Streth-gr 41: It ork in I'artnercbi/r it iii,t lain(,: °f o Memorandum °Rf6 .' May 9, 1995 Z p: Mayor and City Council Wrum: Peggy Christiansen, Assistant City Administrator Dick Wanderscheid, Regional Affairs/Conservation Manager II�IjPtf: FY 95-96 City Council Goal: Citizen/Government Communications Program RECONPA04DATION: Approve and/or provide comment on the ideas presented below for implementing the FY 95-96 City Council Goal for improved citizen/government communications. DISCUSSION: One of the stated goals of the City Council for the coming fiscal year is the development and implementation of a citizen/government communications program. This goal reflects the City Council's continued interest in identifying ways to inform and involve citizens about the policies and actions of their city government. To brainstorm initial approaches, Councilor Laws, Dick Wanderscheid and Peggy Christiansen met- The following are some ideas offered for the City Council's consideration so that we will be in a position to begin the program at the start of the new fiscal year. Dick Wanderscheid will be taking the lead role in coordinating these efforts. 1. Annual Community Attitude Survey. It is recommended that the City conduct an annual community attitude survey in October of each year prior to the start of the annual budget process. Responses to the survey would provide feedback on the effectiveness of city services, as well as a basis for future decision making. It is recommended that a survey subcommittee consisting of the Mayor,two Councilors, the City Recorder and staff(Wandeschad, Christiansen) be formed to mat-remmmendatiiom regarding the survey questions and methodology. Funds have been included in the FY 95-96 budget to retain the services of a professional polling firm, however, we also plan to investigate the feasibility of partnering with SOSC for these services. 2. Ad Hoc Communications Committee. In establishing the goal,the City Council stressed the need for citizen input in development of a communications program(see#3 below). It is recommended that the City Council appoint an ad hoc committee consisting of citizen appointees with experience in the communications field. As an aside,the League of Women Voters has assembled a special work committee on strengthening citizen involvement in Ashland governance.The City Council may wish to appoint a member of that committee to the city's ad hoc committee(similarly, city staff is attending the meetings of the LWV work group). 3. Integrated Communications Plan. There are numerous tools for communicating with the public, however, their effectiveness will be enhanced if they are integrated into a coordinated,purposeful plan(as opposed to isolated,uncoordinated actions). With the help of the Ad Hoc Communications Committee,an annual action plan would be developed to address both internal and external communications programs. (Internal meaning those efforts aimed intemally to the organization to better inform and receive input from city employees). Some of the items which might be considered by the Ad Hoc Committee: • Production of a citywide newsletter (Barbara Christensen has indicated her interest in this area) • Increased use of RVTV and video productions • Dial-up Computer Bulletin Board for access to such data files as public meeting agendas, minutes, staff reports, calendar of public meetings etc. • A speakers bureau • Annual reports • Newspaper columns * etc. cc: Barbara Christensen We, the Wetlands Coalition, would like to thank the City Council for proceeding to search for and hire a Project Coordinator for upgrading the Waste Water Treatment Plant. Also, it appears that you may be in favor of the phased approach to meeting the DEQ standards for cleaning up Bear Creek. We believe that it is necessary to move forward with several steps on an urgent basis having to do with climate and the pilot project previously presented to you. The first step is to install equipment in the present plant to reduce ammonia as a winter water discharge pollutant. Next, is to install an ultra violet disinfecting method and remove chlorine from the discharge before next Spring. The DEQ has stated that these are necessary actions which Ashland needs to take when a phased approach is used in meeting discharge standards. These two steps will result in significant stream health improvement before one year. Following this would be for the City to construct the pilot wetland/soil filtration project to reduce phosphates. During the two year period of the pilot study the effectiveness of the wetlands/soil filtration method can be demonstrated with certainty_ We believe that it is not necessary to have a project coordinator appointed to take the steps outlined, that is ammonia removal and chlorine replacement. Accordingly. we urge the City Council to move ahead now to chose a contractor to implement the steps necessary for ammonia and chlorine removal equipment/ installation. This action to be started before June 15, 1995. emorandnm ORF60�, May 12, 1995 Q: Mayor and City Council ram: Peggy Christiansen, Assistant City Administrator 1It jPtt: Camping Ordinance and Companion Social Service Recommendations RECOMMENDATION: Approve first reading of proposed ordinance per the City Attorney's memorandum, attached. DISCUSSION: Staff continues to work on a number of follow-up items related to the no camping ordinance and social service recommendations: 1. Camping Vouchers. The City Council asked staff to pursue a camping voucher program. We will be meeting with ICCA soon to explore workable alternatives. 2. Education and Referral Program. The Police Department is developing this program which will be implemented via Retired Senior Service Volunteers, Central Area Patrol, Bike Patrols, etc. 3. Monitoring and Feedback Program. Upon adoption and implementation, staff will provide a report to the City Council (within 3-4 months). Attachment: Memo from City Attorney: Proposed Ordinance I City Attorney City of Ashland (503) 482-3211, Ext. 59 MEMORANDUM May 11, 1995 TO: The.Mayor and Council FROM: lam- Paul Nolte SUBJECT: An Ordinance Relating to Aggressive Panhandling; Interference with Travel on Sidewalks; Making it Unlawful to Place Another in Fear of Offensive Physical Contact; Prohibiting Open Containers and Improper Use of Public Monuments and Fountains; Adding a New Chapter 10.46 to the Ashland Municipal Code Relative to Unauthorized Camping or Sleeping on Public Property; and Providing Penalties The ordinance discussed at the May 2, 1995, council meeting is attached; this attachment is identical to the copy you received in your packet two weeks ago. Since the last council meeting it has been brought to my attention that if camping is prohibited within the city, we may be moving the campers into the forest interface resulting in an increase in fire danger. It was suggested that an addition to the proposed ordinance be developed so that the prohibition on camping also applies to city-owned property located outside of the city. have discussed this amendment with both Councillor Rob Winthrop and Councillor Steve Hauck. The addition would read as follows: (s:%cwndltpenhend.meml ORDINANCE NO. AN ORDINANCE RELATING TO AGGRESSIVE PANHANDLING; INTERFERENCE WITH TRAVEL ON SIDEWALKS; MAKING IT UNLAWFUL TO PLACE ANOTHER IN FEAR OF OFFENSIVE PHYSICAL CONTACT; PROHIBITING OPEN CONTAINERS AND IMPROPER USE OF PUBLIC MONUMENTS AND FOUNTAINS; ADDING A NEW CHAPTER 10.46 TO THE ASHLAND MUNICIPAL CODE RELATIVE TO UNAUTHORIZED CAMPING OR SLEEPING ON PUBLIC PROPERTY; AND PROVIDING PENALTIES. ANNOTATED TO SHOW DELETIONS AND ADDITIONS. DELETIONS ARE LINED T-HR9dGH AND ADDITIONS ARE ," Recitals: A. Numerous complaints from citizens, particularly downtown business owners, tourists and residents have been made about certain types of aggressive behavior on sidewalks. B. This aggressive behavior intimidates many citizens and visitors citywide. C. From time to time persons establish campsites on sidewalks, public rights-of- way, under bridges, and so forth; and such persons, by such actions create unsafe and unsanitary living conditions which pose a threat to the peace, health, and safety of themselves and the community. D. Current state statutes and municipal ordinances do not regulate or control this type of behavior, and such regulation is necessary to promote the health, safety, and welfare of the City of Ashland. E. Public streets and other public areas in the city must be maintained in a clean and accessible condition. F. Camping on public streets and other public areas interferes with the rights of others to use those areas for the purposes for which they were intended. THE PEOPLE OF THE CITY OF ASHLAND DO ORDAIN AS FOLLOWS: SECTION 1. Section 10.44.015 is added to the Ashland Municipal Code and section 10.44.020 is amended as follows: PAGE 1-DRAFT ORDINANCE (v:orftwhd,e.wo) Chapter 10.44 Y DISORDERLY CONDUCT Sections: 10.44.01�(0 Disorderly conduct 'cns..../iav<•..;i•,a'>ig//,!u'..i���i./ ii^v�iir� .oi.wT' .'`�aw'". 10.44.020 Penalties 04{}1 b.Peke"shlertnfer#ersr yji /( �pn s�tkrrlf�rr#e� 3 Yv�t[t, y� f �8SIg1 ed�r ..... it f7 &tY t�s y�r1�f 1y1IB�11S: fE#4 fy3d� rytC f �} {; s��.�.�/,•/.��/���9 y/. / /I�,/// //Y�I%/%�/�/ � ild{Q b1�.5�nCNs.C4CF�i`iT4i �CH`(�BdBf�t#tCikVe�CiEy� y �L>kI�:E`�M' hIC�1t1..f�tlGh'�iIBVV�Ik fit'Eft' a 1s /C: Y �//T//.a<�, „yd/% �%/iy / a'•.uw....r...:...w....u:.,,:..n•..r....:..a:..,. a... x'san S b Elo ITtI�..... utt�rf�re wdht ped�,st€ t`it'zrefs' Ear arts� ���� Rr �Y �gr�:ss'tarn�,[GFr pr�er�y, 10.44.020 Penalties. Any person violating Oiis-J€ resection #t� i rhapt8r shall be guilty of a misdemeanor as set forth in Section 1.08.010. SECTION 2. Sections 10.12.020 and 10.12.090 are added to the Ashland Municipal Code as follows: e II. OFFENSES AGAINST THE PERSON Chapter 10.12 ASSAULT Sections: 10.12.010 Assault and battery. \: \rN \\ `� '. ����� �_ ter�V►tterr��t� PAGE 2-DRAFT ORDINANCE �a:amv.�nra.�a t '3' 1� �.Li, y rffl / il ier• ku� SECTION 3. Section 10.40.040 is added to the Ashland Municipal Code as follows: IV. OFFENSES AGAINST PUBLIC DECENCY Chapter 10.40 LIQUOR REGULATIONS Sections: 10.40.010 Bartender not to drink on duty. 10.40.020 License scope--Conformance required. 10.40.030 Consumption of alcoholic liquors in public places prohibited. #� t140 .__gBar�,Ge�ntain$fs,;�'r� ed: * * * * * �£#4f)44#1 Qpen Cuntatners Ptah16�ed !�ill) c�amm�S #f�nss i3f VfblaUcyrs ctt �pe�t c�rtta�er ��g pers� pssaa ms's� F. wEi�e ut or Eton ary Sfret t; a71#3Y, = yr other) �G pica €xo."M tfi�e pfiace has been° rased#or,�t�� �e 1�'egon �� �froy Comtl�ssk3n, bye=Gt`, t" tp�Ln st)f tl�< iGiCUQr wt�roh has'beer#��_ �a,seat t�roke�, d��, �ref wtuc,�t�taean paRia remo�rect i �ria2 be�a tionMM#Ms ss t3orf, 1w er=MM bye, aan t other>rgtxaptawlis wrlhir� mQtpe Yehl�te� c mp nlae it rn qt S � f 17t3, the t5 r nor,lav!r mE r> le< SECTION 4. Section 10.56.030 is added to the Ashland Municipal Code as follows: VI. OFFENSES AGAINST PROPERTY Chapter 10.56 TRESPASS Sections: 10.56.020 Trespass A m 56 09Q Ptti>�IsasIs� i Mrr�et�t a< o ,r c�unb;stand, ! cir siC €?i„ t @x: ?Crr�t�m6rtteE: r& nreor .. PAGE 3-DRAFT ORDINANCE ivwd�cwhd,a.moi `// 4�%�j9 e '�CidiQr ' ;j"f/rj�]� �/[yyrr�p�yc"1N�i»p.7l y�.FsJLItItOY�R �., srs,�✓� �� /y= SECTION 5. A new Chapter 10.46 is added to the Ashland Municipal Code and shall read as follows: ::...:. ammonam mm 1 ,E3 ) 'r s�p< �raef ��rub�te Ii it .... E {�Jpq jwhwN3.. R� l otiS.f # 3t RAM. tCY � ftl� tmtv�ft : 00l@.Ws W Tt3� u fBT}S S8k tC3 ttt #f lor t� m a / tt OWfli' aw O�t'�t'€L3C i q ww ...�yv............ .. yy .yy y.:.�,, ^f,'�rrnm:z. ..•r:.m,:...(l.�m'..'::•>xl a�.:m:<+Om.':'ny»y.w.,y...>i,»:::..m.;pyn..y.::amT,:mv.^'MAi upon € �idevtlk, sCtetrxErlleigtt� b1ii+ ht n -wac< \ \ a Y u \ ♦ .aa\,w..c\c.\.s. ox,.:.,.,uiv,,,.r:�+:a.:,ua w.a, 2::.:::uaaa," L. : ww G1�C<i7'AYS��t[S��R t#b JC?tF �s c �.'� 8 �� d1�1 \�f°� xaScseZis< i <2°? a3.3a �' Ui Via`\�������' ��.`•3xE�ir�,�c .'sid&�a�kaA nd�d \ amg >R xaa F ^CkAafi a ffi t �a x" a Mr ,,n \ 1Qtr1#SWJ j�ltt21"8 #1\t�CVa �l� PAGE 4-DRAFT ORDINANCE (o:orftvna,d.mo) B. rAt the time ;that a 24-hour notice is posted, the city sha.I1 infoiGm a 14ca1 agency that delivers social services : ta homeless :indiuiduals where the notice •has :been posted. C. The local agency may arrange for outreach workers to visit "the campsite where a itatice has*been pasted to assess" the. need :for social service :assistance in arranging shelter and other .assistance. . D. All personal property shall be given tc the police department whether 24 iYaux notice is •required or not. : The property shall be stored Por:' a >Ainimum of 14 days during which it ;Mill be reasr�nably ;evaila) le to any individual` claiming ownership ....Any personal property that.,'remains unclaimed for i`4 days :;may be! disposed af. Fax purposes of this paragraph,. "personal "property'! means: any.item that is reasonably recagnizabe as Belonging to apexsori and. that has apparent utility Items that nave no apparent utility orare in an insanitary canttian ttay be .. mmeGliately discarded. Weapons! drug'•pa=aphernalia and items that appear tg be either stolen gr evidence ofia crime sha?!1 be given to#the pal.ice department E. kie 24-hour nQt3ce required under subsection of this section shall 'not apply: 1. when there are grounds for lam enforcement officials to believe that iI:legal activities other than camping are occurring: 2. In the event of an exceptional emergency such as passible site contamination by tiazarddus material when there is immediate danger to human 1!ife or::; safety 10. 46.05b Penalties: <A. Any: person violating section 100,'46.026 or 10 46.03tT shall be guilty of a misdemean&r as set forth in Section•.2 48.010 B. The court sha " .111.consider tin iii.tagat�on> of any punishment imposed upon a. person convicted of grohibite3 camping whether or not the person : mmediately. removerlthe campsite upon being cited. For purpose of this section, removal of the campsite shall lnclude alb: litter, including .. but not limited to bottles, ;:cans. •garbage, rubbish and items oino' apparent utility, deposited by thepexson. In and around the campsite All litter in and around :the campsite shall be, presumed to ire deposited by the ;:per sonconuited oi: prohibited camping. " Such presumption shall -,be "rebuttable, however. ' PAGE 5-DRAFT ORDINANCE (p.,ftanhand.ano) May 16, 1995 To: Mayor Cathy Golden & The Ashland City Council Dear Mayor Golden and Council members: I apologize for not being in attendance, although I may arrive later. Ijust wish to express my views on the issues surrounding camping on city land and in city limits. I did attend the last City Council Meeting and was quite upset and disgusted at the actions taken by the campers,While I feel an obligation to help those needing help, they in turn should and must realize that the world owes us absolutely nothing. I am neither for or against the idea of camping out in the hills , and on city land, mainly because I have not studied the topic in detail. I will however, do so in the near future. But, I felt that the campers in attendance did absolutely nothing to help their cause, in fact it appeared to be a choreographed set of actions with no meaning or purpose to actually come to any agreement what so ever. I do indeed understand the Council's side of the issue , I have seen some of the areas after campers had visited, I found it a total mess, in reality , and in most cases the sites are left dirty with beer cans and wine bottles. That's fact. I do wish however, that the City Council not vote on this issue so hastily and at least offer a challenge to the campers to clean up the land and show a positive attitude towards the environment and our surroundings. Ashland is surely a beautiful place, and one must understand the need for its residents to keep it that way. Clean, Safe, Healthy and absolute)ree of Drugs and unnecessary Crime. I ask the Mayor and Council to please postpone a vote until next month, or until such time a system can be set up to monitor the true need for open camping. I ask the Mayor and Council to please consider this plea as some people do indeed need that land to sleep and live (hopefully) temporarily. Thank You For Your Time and Patience 4 ng Bry nt Friends City Council Ashland OR Dear Councillors: Thank you for approving the resolution May 2 concerning use of public property by residents and visitors. I urge you now to pass the ordinace that would give these recommendations the effect of law. The plight of homeless families and single persons without work or income is indeed alarming. I am pleased to see that CBDG funds are available this year to assist ICCA with its mission to aid those less fortunate. I also hope Ashland residents will contribute through their churches to ICCA, or to the shelters in Medford that are providing a home for those who need temporary assistance to reclaim their lives. We live in a society that has certain rules of civility. The rights of all law-abiding citizens are infringed when any group flaunts these rules. My clinic is very near the railroad overpass at Clay Street on Highway 66. We must pick up trash all over the property dropped by those who are sleeping in the bushes nearby. One morning we found a man lying in the yard near the parking lot. When he would not leave, the police were called. They said they couldn't do anything legally to remove him unless he created a disturbance. He was too drunk to cause a big commotion, nontheless it was disconcerting to our patients and their owners coming for apppointments. Public drunkness is not pretty. Normal Avenue by Hunter Park is a favorite spot for parking buses or vans. Dogs run in the cemetery or park, despite signs explaining the law. Fires inside the vehicles are a potential threat to both the occupants and .nearby residents. Large vehicles, which we know are occupied, do make the park less inviting in early morning or evening hours. 4*w y While I don't think this ordinance will' solve the problemn, I--do--believe the message will be clear. Police will have the authority to deal with those whose behaviors are preventing law-abiding citizens the use of- public, properties. May 12, 1995 7 3 &A;= 9S6s- A's r 05.15/05 11:36 $503 188 5337 ASHLAND C031M HSP 002e002 May 12, 1995 TO: Honorable Mayor Golden and City Council Members RE: City Ordinance Regarding Behavior on Public Property This is to add my full support to passage of the new/expanded City Ordinance pertaining to the behavior of persons on public property you will be addressing on May 16th, 1995. It is imperative that our local agencies be given the "tools" to manage personal behavior on our sidewalks, parks, and public places. Aggressive panhandling, physical intimidation, and physical contact that is offensive and/or threatening, need to be stopped now. People I work with, physicians and personnel we are trying to recruit, my family and I have all experienced the negative behavior noted above by persons on the plaza and surrounding sidewalks. Most offensive to me is the blocking of the sidewalks by groups of people who than ask for money as you walk through and/or around their gathering points. I am writing as a citizen, as that is the extent to which I can write to support the Ordinance. However, were I able to write as a businessman who is working to see our health system continue to grow to meet growing community needs, I would add that the attractiveness of our community is negatively impacted by the current personal behavior currently being exhibited in our downtown area now. I personally believe it is time now for a major change in what behavior we allow on our public properties. Respectfully submitted, James R. Watson JRW/kkq May 12, 1995 TO: Honorable Mayor Golden and City Council Members RE: City Ordinance Regarding Behavior on Public Property This is to add my full support to passage of the new/expanded City Ordinance pertaining to the behavior of persons on public property you will be addressing on May 16th, 1995. It is imperative that our local agencies be given the "tools" to manage personal behavior on our sidewalks, parks, and public places. Aggressive panhandling, physical intimidation, and physical contact that is offensive and/or threatening, need to be stopped now. People I work with, physicians and personnel we are trying to recruit, my family and I have all experienced the negative behavior noted above by persons on the plaza and surrounding sidewalks. Most offensive to me is the blocking of the sidewalks by groups of people who than ask for money as you walk through and/or around their gathering points. I am writing as a citizen, as that is the extent to which I can write to support the Ordinance. However, were I able to write as a businessman who is working to see our health system continue to grow to meet growing community needs, I would add that the attractiveness of our community is negatively impacted by the current personal behavior currently being exhibited in our downtown area now. I personally believe it is time now for a major change in what behavior we allow on our public properties. Respectfully submitted, James R. Watson JRW/kkq JC�� V"7 � 1 , S r•A'aT T (1 r City Council �� u Ashland OR --------------- Dear Councillors: Thank you for approving the resolution May 2 concerning use of public property by residents and visitors. I urge you now to pass the ordinace that would give these recommendations the effect of law. The plight of homeless families and single persons without work or income is indeed alarming. I am pleased to see that CBDG funds are available this year to assist ICCA with its mission to aid those less fortunate. I also hope Ashland residents will contribute through their churches to ICCA, or to the shelters in Medford that are providing a home for those who need temporary assistance to reclaim their lives. We live in a society that has certain rules of civility. The rights of all law-abiding citizens are infringed when any group flaunts these rules. My clinic is very near the railroad overpass at Clay Street on Highway 66. We must pick up trash all over the property dropped by those who are sleeping in the bushes nearby. One morning we found a man lying in the yard near the parking lot. When he would not leave, the police were called. They said they couldn't do anything legally to remove him unless he created a disturbance. He was too drunk to cause a big commotion, nontheless It was disconcerting to our patients and their owners coming for appointments. Public drunkness is not pretty. Normal Avenue by Hunter Park is a favorite spot for parking buses or vans. Dogs run in the cemetery or park, despite signs explaining the law. Fires inside the vehicles are a potential threat to both the occupants and nearby residents. Large vehicles, which we know are occupied, do make the park less inviting in early morning or evening hours. luny While I don't think this ordinance will"solve the problemn, I do believe the message will be cligr. Police will have the authority to deal with those whose behaviors are preventing law-abiding citizens the use of public properties. May 12, 1995 � 9SS�sr/LFI--rte Si ... .. fail � .. • ., :'a _. . .:a:' . . ,•`+:....,: �.��{��:�: ?! .,. � : r, all J .`i ' ;ga t w, nn VA . '�;: . 07 UO I May 15 , 1995 Mayor Cathy Golden Ashland City Hall Ashland, OR 97520 QQ Dear Mayor Golden Since I am unable to speak to the city council directly on May 16 , 1995 , I am stating my concerns in writing regarding the issue of panhandling in the downtown Ashland area . I moved to Ashland 15 years ago and in that time I have seen dramatic and positive changes take place in the downtown portion of town . (Colorful storefront awnings , flower boxes , 4 additional public parking lots , beautification of Bluebird Park , restoration of Butler fountain, development of the Japanese garden in Lithia Park, the Black Swan Theater fountain , the Street Scene sculpture , improvements along Guanajuato Way, public restrooms built, restoration of the Abraham Lincoln statue, the Christmas Light Festival , the Taste of Ashland, and the redesign of the Plaza area . ) All of these changes send a loud and clear message: downtown Ashland is an attractive place to walk, shop and sight see. Both the private sector and the city government have spent considerable dollars and devoted countless hours . in planning and creating a commercial district which is appealing and distinctive. People are rightfully drawn to the area as a pleasant place to be. A pedestrian , a shopper, or a tourist would certainly feel comfortable and safe in downtown Ashland. In recent times , however, that feeling of security and safety has been threatened. To walk along the streets of Ashland and enjoy the attractiveness of the area is often challenging. Panhandlers can be intimidating and disrespectful . Sidewalks are often blocked by groups who seem beligerent in "claiming" their territory. I do not understand why unacceptable or disorderly behavior has been allowed to ruin the charm and distinctiveness of the downtown community. The tax dollars , the private donations , the hours of construction and work that have gone into making downtown Ashland appealing have been negated by the behavior of a few. Before the problem becomes unmagageable , I urge the council to take action. Sincerely Q� oAnn Houghton ' 219 Logan Dr. Ashland, OR 97520 Ay of wsM4ti: Memorandum �REb�a,• February 7, 1995 V1 D: Mayor and City Council �rom: Recycling Task Force '$object: CONSERVATION COMMISSION At the February 6th meeting of the Recycling Task Force, the- attached resolution creating the Conservation Commission was., unanimously approved by the Task Force. The resolution was drafted by the City Attorney and the version presented has only a few minor revisions from that original. The Task Force would like to forward this resolution to the City Council for endorsement and adoption. RESOLUTION NO. A RESOLUTION CREATING THE CONSERVATION COMMISSION THE CITY OF ASHLAND RESOLVES AS FOLLOWS: SECTION 1. Established--Membership. The Conservation Commission is established and shall consist of nine voting members including the mayor or one council member, who shall serve as chair of the Commission; one representative of the solid waste franchisee for the city; and one representative from Southern Oregon State College; and one representative from the Ashland School District. At least four of the other members shall reside within the city. The commission shall also consist of certain non-voting ex officio members, including the Department of Community Development Director and the Conservation Manager, the Director of Public Works, the Building Official and City Administrator. Voting members shall be appointed by the Mayor with confirmation by the City Council. SECTION 2. Terms--Vacancies. The term of voting members shall be for three years, expiring on April 30 of each year. Any vacancy shall be filled by appointment by the Mayor with confirmation by the City Council for the unexpired portion of the term. The terms of the initial nine members shall be three members for one year, three for two years, and three for three years, which shall be drawn by lot at the first meeting of the commission after the adoption of this resolution. Their successors shall be appointed for three-year terms. Any commissioner who has four or more unexcused absences in a one-year period shall be considered no longer active and the position vacant, and a new person shall be appointed to fill the vacancy. SECTION 3. Quorum--Rules and Meetings. Five voting members of the commission shall constitute a quorum. If a quorum is present, the affirmative vote of a majority of commissioners present at the meeting and entitled to vote shall be sufficient to conduct business. The commission may make rules and regulations for its meetings and procedures consistent with city ordinances and this resolution, and shall meet at least once every month. At its first meeting, the commission shall elect a vice-chair who shall serve for a period of one year or until replaced by the commission. SECTION 4. Powers and Duties--Generally. The powers, duties and responsibilities of the commission shall be to educate and advocate for the wise and efficient use of resources by the City of Ashland and all Ashland citizens. In doing so the commission shall recommend to the council the adoption of policies, implementation strategies and funding related to: A. Recycling, source reduction and solid waste/landfill issues; B. Electric conservation issues; C. Water conservation issues; D. Resource conservation issues; E. New power resource decisions, but not including decisions involving wholesale power contracts; PAGE 1-RESOLUTION CREATING CONSERVATION COMMISSION (P:ord\conscomis") F. Renewable resource decisions; G. Air quality issues; H. Education of citizens about resource efficiency issues; and SECTION 5. Reports. The commission shall submit copies of its minutes to the City Council and shall prepare and submit such reports as from time to time may be requested by the council. SECTION 6. Compensation. Voting members of the Commission shall receive no compensation for services rendered. This resolution was read by title only in accordance with Ashland Municipal Code §2.04.090 duly PASSED and ADOPTED this day of 1995• Barbara M. Christensen, City Recorder SIGNED and APPROVED this day of 1995. Catherine M. Golden, Mayor Reviewed as to form: Paul Nolte, City Attorney PAGE 2-RESOLUTION CREATING CONSERVATION COMMISSION IP:ordlconscoml.r") Of Pma ran dnm 0RIGOt� ,. 1.c May 10, 1995 X110. Mayor and City Council r ram. Jill Turner, Director of Finance ,*Uh Vd, State Subventions RECOMMENDATION: Staff recommends passage of the attached Resolution certifying municipal services for State shared revenues. DISCUSSION: This resolution certifies that the City of Ashland is eligible for State subventions. The State program requires that cities located within a county having more than 100, 000 inhabitants must provide four or more municipal services to be eligible to receive state revenues. ALTERNATIVES: None suggested FISCAL IMPACT: The City should receive the following revenues in 1995-96: Cigarette $ 49, 000 Liquor 135,000 Highway 821,000 RESOLUTION 95- RESOLUTION CERTIFYING CITY PROVIDES SUFFICIENT MUNICIPAL SERVICES TO QUALIFY FOR STATE SUBVENTIONS RECITALS: A. ORS 221.760 provides the City of Ashland may disburse funds from the State if the City provides four or more of the following services: 1. Police Protection 2 . Fire Protection 3 . Street construction, maintenance, lighting 4 . Sanitary Sewer 5. Storm Sewer 6. Planning, zoning and subdivision control 7: One or more utility services B. City officials recognize the desirability of assisting the state officer responsible for determining the eligibility of cities to receive such funds in accordance with 221.760. THE CITY OF ASHLAND RESOLVES AS FOLLOWS: The City of Ashland certifies that it provides the following municipal services enumerated in ORS 221.760(1) : 1. Police Protection 2. Fire Protection 3 . Street construction, maintenance, lighting 4. Sanitary Sewer 5. Storm Sewer 6. Planning 7. Electric Distribution 8. Water This Resolution was READ BY TITLE ONLY and DULY ADOPTED at a regular meeting of the City Council of the City of Ashland on the 16th day of May, 1995. Barbara Christensen City Recorder SIGNED AND APPROVED this day of , 1995. Catherine Golden, Mayor Rv�d as Uoform: Paul Nolte City Attorney RESOLUTION NO. 95- A RESOLUTION DECLARING THE CITY'S ELECTION TO RECEIVE STATE REVENUES THE CITY OF ASHLAND RESOLVES AS FOLLOWS: SECTION 1. Pursuant to ORS 221. 770, the City hereby elects to receive state revenues for fiscal year 1995-96. This resolution was read by title only in accordance with Ashland Municipal Code §2 .04. 090 duly PASSED and ADOPTED this 16th day of May, 1995. Barbara Christensen, City Recorder SIGNED and APPROVED this day of , 1995. Catherine M. Golden, Mayor R iewed as to form: 7d&A-P of d-Z- Paul Nolte, City Attorney G:\ji1Awp\bu4gR1jm.m May 15 , 1995 Mayor Cathy Golden Ashland City Hall Ashland , OR 97520 Dear Mayor Golden Since I am unable to speak to the city council directly on May 16 , 1995 , I am stating my concerns in writing regarding the issue of panhandling in the downtown Ashland area. I moved to Ashland 15 years ago and in that time I have seen dramatic and positive changes take place in the downtown portion of town . (Colorful storefront awnings , flower boxes , 4 additional public parking lots , beautification of Bluebird Park, restoration of Butler fountain, development of the Japanese garden in Lithia Park , the Black Swan Theater fountain , the Street Scene sculpture, improvements along Guanajuato Way, public restrooms built, restoration of the Abraham Lincoln statue , the Christmas Light Festival , the Taste of Ashland, and the redesign of the Plaza area . ) All of these changes send a loud and clear message: downtown Ashland is an attractive place to walk , shop and sight see. Both the private sector and the city government have spent considerable dollars and devoted countless hours in planning and creating a commercial district which is appealing and distinctive. People are rightfully drawn to the area as a pleasant place to be. A pedestrian, a shopper, or a tourist would certainly feel comfortable and safe in downtown Ashland . In recent times , however , that feeling of security and safety has been threatened. To walk along the streets of Ashland and enjoy the attractiveness of the area is often challenging . Panhandlers can be intimidating and disrespectful . Sidewalks are often blocked by groups who seem beligerent in "claiming" their territory. I do not understand why unacceptable or disorderly behavior has been allowed to ruin the charm and distinctiveness of the downtown community . The tax dollars , the private donations , the hours of construction and work that have gone into making downtown Ashland appealing have been negated by the behavior of a few. Before the problem becomes unmagageable , I urge the council to take action. Sincerely ✓JOAnn Houghton 219 Logan Dr. Ashland , OR 97520 X11 �}1 r City Councilf,_ Ashland OR Dear Councillors: Thank you for approving the resolution May 2 concerning use of public property by residents and visitors. I urge you now to pass the ordinace that would give these recommendations the effect of law. The plight of homeless families and single persons without work or income is indeed alarming. I am pleased to see that CBDG funds are available this year to assist ICCA with its 'mission to aid those less fortunate. I also hope Ashland residents will contribute through their churches to ICCA, or to the shelters in Medford that are providing a home for those who need temporary assistance to reclaim their lives. We live in a society that has certain rules of civility. The rights of all law-abiding citizens are infringed when any group flaunts these rules. My clinic is very near the railroad overpass at Clay Street on Highway 66. We must pick up trash all over the property dropped by those who are sleeping in the bushes nearby. One morning we found a man lying in the yard near the parking lot. When he would not leave, the police were called. They said they couldn't do anything legally to remove him unless he created a disturbance. He was too drunk to cause a big commotion, nontheless It was disconcerting to our patients and their owners coming for appkointments. Public drunkness is not pretty. Normal Avenue by Hunter Park is a favorite spot for parking buses or vans. Dogs run in the cemetery or park, despite signs explaining the law. Fires inside the vehicles are a potential threat to both the occupants and nearby residents. Large vehicles, which we know are occupied, do make the park less inviting in early morning or evening hours. {idly While I don't think this ordinance will"solve the problemn, I do believe the message will be cleair. Police will have the authority to deal with those whose behaviors are preventing law-abiding citizens the use of public properties. May 12, 1995 i 9s's i'lsric.F1,-,D Sr I r- m Ql � X995` ii eliz OIL ��/-�yr �i•,jl J/V�� r � ilea May 12, 1995 TO: Honorable Mayor Golden and City Council Members RE: City Ordinance Regarding Behavior on Public Property This is to add my full support to passage of the new/expanded City Ordinance pertaining to the behavior of persons on public property you will be addressing on May 16th, 1995. It is imperative that our local agencies be given the "tools" to manage personal behavior on our sidewalks, parks, and public places. Aggressive panhandling, physical intimidation, and physical contact that is offensive and/or threatening, need to be stopped now. People I work with, physicians and personnel we are trying to recruit, my family and I have all experienced the negative behavior noted above by persons on the plaza and surrounding sidewalks. Most offensive to me is the blocking of the sidewalks by groups of people who than ask for money as you walk through and/or around their gathering points. I am writing as a citizen, as that is the extent to which I can write to support the Ordinance. However, were I able to write as a businessman who is working to see our health system continue to grow to meet growing community needs, I would add that the attractiveness of our community is negatively impacted by the current personal behavior currently being exhibited in our downtown area now. I personally believe it is time now for a major change in what behavior we allow on our public properties. Respectfully submitted, James R. Watson JRW/kkq