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Home My WebLink About1995-0606 Council Mtg PACKET Im or nt: Any citizen attending Council meetings may speak on any item on the agenda, unless it is the subject of a public hearing which has been closed. If you wish to speak, please fill out the Speaker Request form located near the entrance to the Council Chambers. The Chair will recognize you and inform you as to the amount of time allotted to you. The time granted will be dependent to some extent on the nature of the item under discussion, the number of people who wish to be heard, and the length of the agenda. AGENDA FOR THE REGULAR MEETING ASHLAND CITY COUNCIL June 6, 1995 I. PLEDGE OF ALLEGIANCE: 7:00 p.m., Civic Center Council Chambers Il. ROLL CALL APPROVAL OF MINUTES: Regular meeting of May 16, 1995. �� IV. SPECIAL PRESENTATIONS & AWARDS: Mayor's proclamation designating June 14 as "Flag Day in the City of Ashland." V. CONSENT AGENDA: 1. Minutes of Boards, Commissions and Committees. 2. Departmental Reports for April and May, 1995. 3. City Administrator's Monthly Report - May, 1995. 4. Confirmation of Mayor's appointment of Melanie Magee to Forest Lands Commission for a term expiring April 30, 1996. Adoption of findings of fact, conclusion and order for PA //95 021 (Madeline Hill, applicant). ,.,61 Confirmation of appointment of Paul Nolte as Judge Pro Tem for June 18, 1995. 7. Approval of Intergovernmental Agreement with RVCOG for WWTP Coordinator services. VI. PUBLIC FORUM: Business from the audience not included on the agenda (limited to 5 minutes per speaker and 15 minutes total). VII. UNFINISHED BUSINESS: �q,/ � Reading by title only of "A Resolution creating the Conservation Commission." 9 Reading by title only of "A Resolution certifying city provides sufficient municipal services q/ to qualify for state subventions." R51,1� Reading by title only of "A Resolution relating to the provision of City services for State shared revenues." VIII. NEW AND MISCELLANEOUS BUSINESS: I. Memorandum from Councilors Hauck and Thompson regarding proposed local ordinance on campaign finance limitations. 2. Memorandum from Director of Public Works on water limitations during Water Filter Plant upgrade. IX. DRD1 AN RESOL TIONS & CONTRACTS: Reading b titl only of "A Resolution of intention to provide for improvements to the east half of tl untain Avenue; authorizing and ordering the local improvements; assessing gLocal nst the properties to be benefitted and creating the North Mountain Avenue provement Dis trict." in y title only of "An Ordinance amending the Ashland Municipal Code, Land Use Ordinance, modifying front yard setbacks in the R-2 District and encouraging porches." irst readin f "An Ordinance modifying the Ashland Comprehensive Plan map from single family residential to health care, and modifying the zoning map from RR-.S-P to HC for the property comprising approximately 21 acres located on the east side of North Mountain Avenue, between Interstate 5 and Bear Creek." Second reading by title only of "An Ordinance relating to aggressive panhandling; interference with travel on sidewalks; making it unlawful to place another in fear of offensive physical contact; prohibiting open containers and improper use of public monuments and fountains; adding a new Chapter 10.46 to the Ashland Municipal Code relative to I unauthorized camping or sleeping on public property; and providing penalties." X. OTHER BUSINESS FROM COUNCIL MEMBERS XI. ADJOURNMENT MINUTES FOR THE REGULAR MEETING ASHLAND CITY COUNCIL May 16, 1995 CALLED TO ORDER Mayor Golden called the meeting to order at 7:00 p.m., Civic Center Council Chambers. Councilors Laws, Reid, Hauck,,Hagen, Winthrop were present, Councilor Thompson was absent. APPROVAL OF MINUTES The Minutes of the Executive Session of May 5, and Regular meeting of May 2, 1995 were accepted as presented. SPECIAL PRESENTATIONS & AWARDS: 1. Mayor's proclamation designating the week of May 22-26 as "National Public Works Week." Mayor Golden read proclamation designating "National Public Works Week", which this year marks the 101st anniversary of the Public Works profession. 2. Mayor's proclamation designating the week of June 4-10 as "Crosswalk Awareness Week." Mayor Golden read proclamation designating "Crosswalk Awareness Week", the City is committed to encourage walking and all citizens are entitled to safe use of the public roads. CONSENT AGENDA 1. Minutes of Boards, Commissions and Committees. 2. Departmental Reports for April, 1995:" 3. City Administrator's Monthly Report - April, 1995. 4. Snow Report for April, 1995. 5. Letter from Donna Daniels, recipient of "Volunteer Spirit" award. 6. Acceptance of Affordable Housing Report assessing effectiveness of housing goals adopted in 1990. Councilor Winthrop requested that item #6 be removed from Consent Agenda. Council agreed with recommendaton by Administrator Brian Almquist that item #6 be moved to June 20 Council meeting agenda. Councilors Winthrop/Hauck m/s approval of Consent Agenda items #1-5. Voice vote: all ayes. Motion passed. PUBLIC HEARINGS 1. Planning Action 95-021 is a request for a Comprehensive Plan Map amendment from Single Family Residential Reserve to Health Care and Zone Change from RR-.5P to HC (Health Care Services) for 21.82 acres located on the east side of North Mountain Avenue, between Interstate 5 and Bear Creek. Comprehensive Plan Designation: Single Family Residential Reserve; Zoning: RR-.SP; Map #: 4DA; Tax Lot: 100 (6.45 acres); Map #: 4AD; Tax Lot: 200 (15.37 acres). Applicant: Madeline Hill. Mayor Golden read the Public Hearing format as required by law for Land Use Hearings. She requested from Council any abstention, conflict, exparte contact and whether any member wishes to-abstain, declare a conflict of interest or report any exparte contact. Councilor Hauck reported that he had visited the site and had conversation-with the applicant when he was a member of Senior Board regarding the project but no information was in the public record as discussed. He did not believe that anything he heard at that time would affect his vote regarding this project. Councilor Hagen reported that he had visited the site and had 1 discussion at the Senior Program Board level and also at the Planning Commission level. He also attended meetings when this neighborhood plan was being developed. He did not believe it would affect his vote. Councilor Reid reported a site visit and conversation with community members. She does not believe it would affect her vote. Staff report by Planning Director John McLaughlin, stated that this Planning Action involves a zone change and Comprehensive Plan amendment. It is a Type III amendment, under the City Ordinance Type III amendments which may be changed when one of the following conditions exist; a) A public need, supported by the Comprehensive Plan; b) The need to correct mistakes; c) The need to adjust to new conditions; and d) Where compelling circumstances relating to the general public welfare require such an action. This application was proposed out of the past two years work on the North Mountain Neighborhood Plan and is not out of line with the development of this Neighborhood Plan. Originally the land was put into Residential Reserve zoning based on lack of public services; no paved streets, no sewer and limited water. It was not projected at the time the Comprehensive Plan was adopted in 1980 that it would be used during the 20 year planning period. Because the City Council has approved a sewer LID and with the City acquisition of a park site near this area, the improvement of Mountain Avenue to a paved street is imminent. With all considered, recommendation is to rethink the development of this area. The applicant proposes to do a senior project with this property. The senior project would involve all levels and types of senior housing. From single family detached through apartment styles and cottage units to congregate care and on to assisted living. All of this would take place on the property which is the vision used throughout the Neighborhood Planning process. In looking at the Neighborhood Planning process, an option of how to do a senior overlay on a single family zoning was done. In case this applicant chooses not to pursue the senior project, the Neighborhood Planning would continue with a single family zoning. With this particular rezone, they found that the senior overlay was a cumbersome tool to use for housing and instead went to one that is already in our zoning ordinance which is a Health Care zone. This zone is designed to provide for congregate living, assisted living based on a R2 style of zoning while maintaining a residential character, which is in keeping with what work has been done on the Neighborhood Plan. Staff recommends approval with the following conditions; 1) That all proposals of the applicant be conditions of approval unless otherwise modified here; 2) That the comprehensive plan map amendment and zone change shall only apply to the applicant and a project for senior housing. Should the applicant choose not to pursue her senior development, then the zoning shall revert either to RR-.5 zoning, or the zoning established by the neighborhood planning process; 3) That the applicant's development plan, to be reviewed at a future time, take into account the future single family residential development of the remainder of the North Mountain Neighborhood, and that efforts be taken to ensure that larger buildings used for congregate or assisted living are buffered from other residences across North Mountain Avenue; and 4) That the applicant obtain all required approvals prior to construction of any units. At the time of subdivision application, issues regarding the extension of public facilities shall be address. Councilor Hagen questioned how much land would be used for neighborhood commercial zoning. Director McLaughlin stated that there would a limited commercial base zone for small scale retail convenient type marZ business providing services. App 66 Scenic Drive, she states that with her background is as a sogial worker and that of hers for 10 years. She was coordinator for five county demonstration project based in Jackson County. The result of this demonstration was so successful, it was duplicated all over the State and is called the Oregon Model of Long Term Care. She noted the statistics provided by Trends. 2 Projections on Aging Oregonians. In Jackson county the net migration of ages 0-64 was 2,705 and ages 65+ was 3,910 net migration between 1980-1990 by age and county. She envisions this project which is for the 55 and older age group to be tailored on the Ashland community appearance and needs. Leslie Moldow/Architect for Ms. Hill gave oral presentation on vision for project. She stated that the neighborhood has been very receptive to the project and that the Local Improvement District is in the works for paving, gutters and sidewalks. It was clarified for Councilor Winthrop the because of the HC zoning there can be 300-325 units depending on the type of unit. Cost of single family units will be approximately in the range of$140,000-175,000 and attached units $90,0004190,000 which could also be leased or rented. Councilor Winthrop questioned the applicant why it was so urgent to detach this from the Neighborhood Plan. The applicant responded that they were unable to find a Neighborhood Plan written in the comprehensive plan and that there doesn't seem to be any end to the Neighborhood Plan. The urgency came from seniors working on project. Councilor Hagen shared some of the concern he head from residents revolved around traffic issues and the proximity and closeness to downtown being similar to the Quiet Village area. There was concern regarding the area composition in that there are steep hills which would be a more difficult walk and greater distance as compared to other areas. The applicant responded that this project allows for passage with assistance by elevators and that vans would be available for trips to town. It was noted that the occupants for this project would not be on a regular regiment for travel, as a greater majority would be retirees. The applicants attorney requested that the following statement be read into the record; "The evidence is in the record to show that we have complied with more than one of the criteria and this is what the Planning Commission used to reach their decision. They are alternative criteria we only need to meet one of them and we feel that we have met three of them. We would like to ask that all the testimony from the Planning Commission hearings be a part of the records including the tapes of the oral testimony." PUBLIC HEARING: Open 8:13 p.m. IN FAVOR: Brenda Brown/210 Jessica Lane/Feels that this would provide a safe supportive environment for seniors and enhance the quality of living for the senior population. States that this is a well planned project and that overall it fits the direction and spirit of Ashland. Lloyd Pennington/932 Walker/Long time resident of Ashland. Shared experience of losing friends who were forced to move out of Ashland because of the care they required which could not be found in Ashland. Felt this project would allow continued quality of living and that nothing in the Rogue Valley compares to it. Ann Stein/55 W_Hersey/Felt that this neighborhood would fill necessary needs and requested that Council make these plans become a reality. - Wes Hoxie/821 Hillview/Born in Ashland, feels that this is an ideal plan and urges Council to approve. 3 Lawrence HiW420 Taylor/Feels this is a worthwhile project that allows seniors to sell their home and move into this project with all the quality as they had initially. Felt there would be transportation available and it was important that the seniors be able to live with their own age group and interests. Stated that this would enable the seniors to maintain equity and appreciation of privately owned homes. Jim Norton/75 3rd St/He felt this project could make a difference in the lives of the seniors and urges that this request be done as quickly as possible. Betty Madison/527 Ann/Felt there was urgency regarding timeliness as the seniors were not getting any younger. Don Moore/452 N Mountain/He owns property across the street from the proposed zone change and project. He felt that there needs to be an alternative to current ways seniors are being cared for. This project would improve quality of life and would improve the health of seniors. It would give seniors the opportunity to the most updated facility which best meets their needs. He feels it is important that this project be included in.the Neighborhood Plan. Barbara Allen/510 Guthrie/She felt that there was a strong need for senior housing and that this project would provide this. Stated that it was important to keep seniors in Ashland. Bob Fisher/510 Guthrie/Stated that this project would provide an opportunity in providing housing for seniors and citizens of Ashland. The project offers choices without having to move out of the community. OPPOSITION: NONE PUBLIC HEARING: Closed 8:20 p.m. STAFF RESPONSE: NONE REBUTTAL: NONE Councilors Reid/Laws m/s to approve request, adopt findings and move to 1st reading. Roll Call vote: Laws, Reid, Hauck, Hagen, Winthrop YES. Thompson absent. Motion passed. Discussion: Director Mclaughlin confirmed for Councilor Winthrop that the findings as presented by the applicant are sufficient. Councilor Withrop appealed to the applicant that, if possible, the project recruit from own community. Mayor Golden shared experience regarding the giving of the citizens to the community and where the community gives back to the citizens. She felt that when seniors are forced to leave this community there is great loss of knowledge and community spirit. Councilor Reid voiced concern that with the condition on the proposal it could stop with this individual. Councilor Hagen stated that his issue was not with size of facility but more with the location and he would not like to see this area become an island removed from City. 2. Supplemental Budget for 199495. a. Reading by title only of "A Resolution adopting a Supplemental Budget for 199495." 4 City Administrator Brian Almquist read by title only "A Resolution adopting a Supplemental Budget for 1994-95". Councilors Hauck/Hagen m/s to approve adopting Resolution #95-15. Roll Call vote: Reid, Hauck, Hagen, Winthrop YES. Laws not present; Thompson absent. Motion passed. 3. Adoption of 1995-96 Budget. a. Reading by title only of "A Resolution approving the 1995-96 Budget and making appropriations." City Administrator Brian Almquist noted that at the goal setting session, Councilor Thompson put forth the idea of establishing a downtown location to showcase products made locally. This would involve renting an appropriate space; display furnishings; and staff to assemble the products, design the displays, and maintain a presence at the location. It was agreed by Council at the goal setting session that the idea should be presented during the Budget Committee meetings when the Chamber of Commerce presented its Economic Development Grant requests. Because this was not done during the Budget Committee process, this idea could be pursued by appointing a cominittee of the council to develop a budget for the idea for future discussions with the Chamber for possible funding in 1996-97. Council directed staff to put this item on the side issue agenda for Council discussion regarding whether to bring this idea forward. PUBLIC HEARING: OPEN 8:30 p.m. CLOSED 8:30 p.m. Mayor Cathy Golden read by title only "A Resolution approving the 1995-96 Budget and maldng appropriations. Councilors Hauck/Winthrop m/s to approve Resolution x{95-16. Roll Call vote: Laws, Reid, Hauck, Hagen, Winthrop YES. Thompson absent. Motion passed. b. First reading of "An Ordinance levying taxes for the period of July 1, 1995 to and including June 30, 19%, such taxes in the sum of$4,059,000 upon all the real and personal property subject to assessment and levy within the corporate limits of the City of Ashland, Jackson County, Oregon", and second reading by title only. City Administrator Brian Almquist read first reading of Ordinance #2758 in its entirety. Councilors Laws/Hauck m/s to approve Ordinance #2758 for fast reading and approving to second reading of title only. Roll Call vote: Laws, Reid, Hauck, Hagen, Winthrop YES. Thompson absent. Motion passed. City Administrator Brian Almquist read by title only for second reading of Ordinance #275$. Councilors Hauck/Winthrop m/s to approve second reading of Ordinance #2758 for adoption. Roll Call vote: Laws, Reid, Hauck, Hagen, Winthrop YES. Thompson absent. Motion passed. 5 PUBLIC FORUM Carl Oates/776 Glendale/Ashland Wetlands Coalition/Would like to thank the City Council for proceeding to search for and hire a project coordinator in upgrading the wastewater treatment plant. Also, because it appears that the Council may be in favor of the phased approach to meeting the.DEQ standards for cleaning up Bear Creek. The group believes that it is necessary to move forward with several steps on an urgent basis having to do with climate and the pilot project previously presented to Council. A letter was presented to the Council with steps the coalition feel are necessary. The coalition does not feel it is necessary to have a project coordinator appointed to take the steps outlined, but urge the City Council to move ahead now to choose a contractor to implement the steps necessary for ammonia and chlorine removal. The request is that this action be started before June 15, 1995. Councilors Reid/Hauck m/s to put this item on agenda under New & Miscellaneous Business item #4. Voice vote: all AYES. Motion passed. NEW AND MISCELLANEOUS BUSINESS 1. Report from Fire Chief Woodley on clean-up of City-owned parcel at top of Morton Street. Fire Chief Woodley presented report on clean-up of City owned land. Because of the visibility of this project the purpose is to advise Council and public of what was happening. The project is the City's progress toward reducing the wildfire fuel loading on city-owned land along Ashland Loop Road, abutting private residential properties on upper Morton Street. The project should be initiated within the next two weeks and be completed by June 30, 1995. It was confirmed for Councilor Reid that there would be no chemicals used in this clean-up and that because of the steepness of the slope, chipping is not an alternative. 2. Report from Energy Conservation Manager Dick Wanderscheid regarding notable conservation events. Energy Conservation Manager Dick Wanderscheid presented a report on conservation events. It was noted by Council the excellent progress that the City is making in our energy efforts. Councilor Hagen commented on the achievements that Mr. Wanderschied has made in the City's interest and requested that this good information relating to Energy Conservation be made available to the public. The brochure that was presented on Energy Conservation was spoke of as an excellent example. Staff was instructed by council to take the information from the Energy Conservation brochure and put this in our city newsletter. 3. Memorandum from Assistant City Administrator Peggy Christianson regarding 1995-% Council Goal #5: Develop and implement a citizen/government communication program which includes citizen input. Assistant City Administrator Peggy Christianson presented recommendation for approval and/or provide comments on the ideas presented for implementing the FY 95-96 City Council Goal for improved cidzen/govemment communications. The following ideas were presented; 1) Annual community attitude survey; 2) Ad Hoc communications committee; and 3) Integrated communications plan. Councilor Winthrop commented that he felt this was an excellent start regarding communications. He did want to state that the Ad Hoc committee should be intended to be short term and suggested that the formalizing of public comment for the annual goal setting session be added to the list of ideas. 6 Councilor Hauck/Winthrop m/s to approve recommendations implementing a citizen/government communication program which includes citizen input. Voice vote: all AYES. Motions passed. Councilor Reid requested that she be notified when the Ad Hoc committee is formed. Councilor Hauck requested that he be notified regarding the survey. 4. Wetlands Coalition presentation to Council. Councilor Reid stated that she wanted to bring this forward concerning the councils commitment to hire a project coordinator for the wastewater treatment plant. Her understanding, that after the Council made that public decision to hire a coordinator, that the plan changed as it went into committee. She has a problem with the decision to work with the Rogue Council of Governments in more of a team approach. Because a regional approach is one of the options and that when a regional agency is used in hiring of a project coordinator, it could inherently form a bias towards a regional approach. Councilor Laws/Hauck m/s to table matter until the committee has been able to report back to the council. Voice vote: Laws, Hauck, Hagen, Winthrop YES. Reid No. Motion passed 4-1. Carl Oates/Stated that he did not believe that the public had been fully informed on the hiring of a project coordinator. Because of this, is why they wanted to address the council to allow more opportunity for public input. Mayor Golden explained the past decision leading up to the forming of a committee to hire a project coordinator. Because the project coordinator would need to be brought up to date with all information involving the wastewater treatment plant, it was felt that the public hearing should be postponed until the coordinator was present and could benefit from the public input. She clarified that no decisions have been made and any recommendation presented to the council would be made in a public forum. Plato Dundalakis/Stated that he felt it was important to start this process to get the demonstration project constructed and would like to put out a request for proposals. There would be no cost to the city at this. stage of the process. He doesn't believe that the city should wait on the project coordinator and that the city should make progress toward the demonstration project. Councilor Winthrop urges that the effort be put into the hiring of the project coordinator. Councilor Hauck feels that the Wetlands Coalition proposal is premature. Because the council has not made a decision of what process or which way to go on this project. By approving proposal by the Wetlands Coalition, would commit the Council to doing this option first, when a decision has not been made and without going through the public hearing process. Councilor Hagen explained that the equipment that would be used for ammonia and chlorine removal has potential for resale. ORDINANCES, RESOLUTIONS & CONTRACTS 1. First reading by title only of "An Ordinance relating to aggressive panhandling; interference with travel on sidewalks; making it unlawful to place another in fear of offensive physical contact; prohibiting open containers and improper use of public monuments and fountains; adding a new 7 Chapter 10.46 to the Ashland Municipal Code relative to unauthorized camping or sleeping on ` public property; and providing penalties." City Attorney Paul Nolte made suggestion to Council that one addition be made to the proposed ordinance which would be to make prohibition on camping effective on city owned lands outside the city limits. City Administrator Brian Almquist read the proposed ordinance in its entirety for first reading approval. Resolution #95-13, affirming the right of all persons to use public streets and sidewalks and to be treated equally regardless of their economic or living conditions was also read. Mayor Golden informed the public regarding the process involving speaking on an agenda item. It states that any citizen attending Council meetings may speak on any items on the agenda, unless it is the subject of a public hearing which has been closed. Because the public hearing was heard at the last council meeting and was closed at that time, there would be no further public hearing on this ordinance. Councilors Hauck/Winthrop m/s to approve first reading and move proposed ordinance to second reading. Roll Call vote: haws, Reid, Hauck, Hagen, Winthrop M. Thompson absent. Motion passed. 2. F"ust reading by title only of "An Ordinance amending the Ashland Municipal Code, Land Use Ordinance, modifying front yard setbacks in the R-2 District and encouraging porches." Moved to June 6 council meeting. 3. Reading by title only of "A Resolution creating a Conservation Commission." Moved to June 6 council meeting. 4. Reading by title only of "A Resolution electing to receive State-shared revenues." Moved to June.6 council meeting. 5. Reading by title only of "A Resolution relating to the provision of City services:for State-shared revenues." Moved to June 6 council meeting. OTHER BUSRVSS FROM COUNCIL MEMBERS Not permitted, meeting adjourned. ADTOURNMENT Meeting adjourned due to disturbance 9:30 p.m. Barbara Christensen, Recorder Catherine M. Golden, Mayor 8 CABLE ACCESS COMMISSION Minutes May 3, 1995 CALLED TO ORDER Meeting was called to order by Chairperson Tim Bewley. Those members present were: Aufderheide, Freund, Sabin, St. Claire, Chilcoat, Cockrell and Bird. Ex-officio members present were Christiansen, Talbert, Moore, Dinkel and Belcastro. APPROVAL OF MINIJTFS .Minutes of the April 5 meeting were approved with the following corrections: Spelling of Aufderheide, St. Claire; delete page 2, item /J5, B 3. CHAIR'S REPORT 1) RVTV/KSYS O000rtunities - Bewley reported on a discussion he had with KSYS General Manager regarding a regional approach to sharing KSYS resources of air time and use of studio by Public Access. 2) "Wastewater Treatment" Video - Bewley reported this project was completed. DIRECTOR'S REPORT 1) "Best of the Northwest" Award Winners - Belcastro reported that RVTV had 8 winning entries which is the most previously received by RVTV. RVTV has had 22 winning entries in the past 5 years. Joe Brett was a national finalist. Three students won along with Ed St. Claire, Pete Belcastro and the Sports Department. 2) Studio Lights - Belcastro reported that lights had been changed out in the studio. 3) RVTV "NewsBreaks" - News class would be reporting stories about SOSC and the community. 4) Budget Update - Belcastro reported he had not prepared an update. The PEG Access fee is due June 30. Belcastro reported that RVTV would be breaking even by the end of June. A new projected budget will be prepared by next meeting. 5) Computer Generated Info Channels - Belcastro reported that the video toaster had been repaired. Computer input is being done for the City information channel. Channtl 31 will be kept for public service messages exclusively. ACADEMIC COORDINATOR'S REPORT Dr. Chilcoat had no report. PARTNER'S REPORTS 1) City of Ashland. Peggy Christiansen - Christiansen reported that the City Attorney was drafting the IGA and a meeting would be held with the County on this soon. 2) Ashland Community Hospital, Peggy Cockrell - Cockrell reported that there would be Medical Forum shows in May and June. The Hospital would also be airing a show entitled "Hospital Report to Community". 3) Ashland Chamber of Commerce. Ed St. Claire - St. Claire reported that Chamber Forum would be broadcast on May 17. 4) Ashland Public Schools. Virginia Bird - Bird reported that plans were being made to film and broadcast the 1996 Senior Projects presentations by film students at the high school next year. 5) Southern Oregon State College, Kevin Talbert - PUBLIC ACCES REPORT Aufderheide reported that an orientation had been held in April. Three new shows are being planned. NEW BUSINESS 2) Facilities Future Plan - Belcastro and Talbert reviewed plans for remodel of RVTV in Media Center. Estimated cost is $10,000. OLD BUSINESS 1) Discussion and Approval of Public Access. "Rules. Policies and Guidelines" 3rd Revision -Commission reviewed revisions. Moved/seconded by Chilcoat/Christiansen to accept revisions. Motion carried on unanimous voice vote. Meeting was adjourned at 5:25 p.m. Submitted by Rhonda E. Moore (r.Aec Wmm \5-3-95.mm) s CITY OF ASHLAND PARKS AND RECREATION COMMISSION SPECIAL MEETING MINUTES May 10, 1995 Chair Alsing called the meeting to order at 4:30 p.m. at the department office, 340 S. Pioneer Street. ATTENDANCE: Present Pat Adams, Al Alsing, Bob Bennett, Teri Coppedge, Laurie MacGraw, Ken Mickelsen. Absent None I. CONCESSIONAIRE AGREEMENT - OAK KNOLL RESTAURANT OPERATIONS Having worked with the Director and Michael Robbins, applicant for concessionaire agreement for the operation of the Oak Knoll Golf Course restaurant, Commissioners Alsing and Adams made a recommendation to the Commission to approve entering into an agreement with Mr. Robbins. Commissioners reviewed the essential points of a lease agreement drafted by the City Attorney. Commissioners discussed various points incorporated in the agreement with Mr. Robbins as well as his goals concerning the restaurant. MOTION Commissioner Coppedge made a motion to approve entering into a lease agreement with Mr. Robbins for operation of the Oak Knoll restaurant subject to final approval by both parties of the final draft of the lease agreement. Commissioner MacGraw seconded. The vote was: 5 yes - 0 no Director Mickelsen indicated that as both parties were interested in having the Robbins' assume operation as soon as possible, it appeared that the restaurant would be open under new management by Memorial Day weekend. II. PARKING LOT - OAK KNOLL GOLF COURSE Donn Todt, Department Horticulturist, spoke to the Commission regarding the long- term health of the large Black Oak situated within the parking area at Oak Knoll Golf Course which will soon be paved. He explained to the Commission that because the area had been used for informal parking for many years, the tree's root structure had Special Meeting - May 10, 1995 Page 2 Ashland Parks and Recreation Commission PARKING LOT - CONTINUED not been able to develop soundly and that the tree, although appearing fine and healthy, had been stressed to the point that it's life expectancy is greatly reduced. He said that if the engineer's current plan were implemented, that the tree would be dead within about five years; if the proposed parking area around the tree were pulled back and heroic measures were taken to improve the root structure of the tree that it would live longer but would always be a marginally healthy tree. He said that,although it was a difficult recommendation to make, he reconunended that, for the long-range benefit of the area, the Commission should remove the Black Oak and replace it with a more appropriate tree, keep the existing engineering plan, and enhance the well- being and long term health of the Black Oaks on the perimeter of the parking lot. MOTION After discussion in which Commissioners reviewed all the alternatives to removal of the tree, Commissioner MacGraw made a motion to follow the recommendation of the Department Horticulturist and to proceed with the project. Commissioner Bennett seconded. The vote was: 5 yes - 0 no III. ADJOURNMENT With no further business, by consensus, Chair Alsing adjourned the meeting. Respectfully submitted, Ann Benedict, Business Manager Ashland Parks and Recreation Department CITY OF ASHLAND PARKS AND RECREATION COMMISSION REGULAR MEETING MINUTES April 27, 1995 Chair Alsing called the meeting to order at 7:15 p.m. at the department office, 340 S. Pioneer Street. ATTENDANCE: Present Pat Adams, Al Alsing, Bob. Bennett, Teri Coppedge, Laurie MacGraw, Ken Mickelsen. Absent None I. ADDITIONS OR DELETIONS TO THE AGENDA None II. APPROVAL OF MINUTES A. Regular Meeting - March 27, 1995 Commissioner Adams made a motion to approve the minutes of the Regular Meeting of March 27, 1995 as written. Commissioner MacGraw seconded. The vote was: 5 yes - 0 no B. Special Meeting - April 5, 1995 Commissioner MacGraw made a motion to approve the minutes of the Special Meeting of April 5, 1995 as written. Commissioner Adams seconded. The vote was: 5 yes - 0 no C. Special Meeting=April 12, 1995 Commissioner Bennett indicated that the motion on page two had been seconded by Commissioner MacGraw, not himself. Commissioner MacGraw concurred. Commissioner MacGraw made a motion to approve the minutes of the April 12, 1995 Special Meeting as corrected. Commissioner Adams seconded. The vote was: 5 yes - 0 no III. BILLS AND FINANCES A. Approval of previous month's disbursements Commissioner Adams made a motion to approve the previous month's disbursements as indicated by Payables checks #10508 through#10681 in the amount of$201,461.55 and Payroll checks #8005 through #8120 in the amount of $63,906.05. Commissioner MacGraw seconded. The vote was: 5 yes - 0 no Regular Meeting - April 27, 1995 Page 2 Ashland Parks and Recreation Commission BILLS AND FINANCES - CONTINUED B. Approval of December 31, 1994 Ouarterly Financial` Statement Commissioner Coppedge made a motion to approve the Quarterly Financial Statement for December 31, 1995 as presented. Commissioner MacGraw seconded. The vote was: 4 yes - I abstain (Bennett) IV. AUDIENCE PARTICIPATION ON THE AGENDA None V. AUDIENCE PARTICIPATION NOT ON THE AGENDA A. Mike Uhtoff Mr. Uhtoff was present in the audience to invite Commissioners to come to the N. Mountain Park site on Friday of this week to visit with the Middle School students who have been studying the area. Commissioners acknowledged the invitation. As the public was already using the undeveloped site, Commissioners and the Director had a general discussion concerning public safety issues, primarily in regards to the old house on the site. Commissioners advised staff to be certain that the house was secure and to post no trespassing signs around the perimeter fence where necessary. Commissioners also discussed-clean-up of the overall site for miscellaneous hazards which might be laying around because it had been an old farm until just recently. Director Mickelsen indicated that he had been contacted by Linda Chesney who, as part of the Watershed Enhancement Program for Bear Creek and Ashland Creek, wanted to hold a clean-up day as a public service on the site. Commissioners indicated that they would support the concept asking the Director to work with Ms. Chesney helping to set up some guidelines for the project, VII. OLD BUSINESS A. Review of proposals for restaurant operations at Oak Knoll Director Mickelsen indicated that only one proposal had been ,received from recent advertising for a concessionaire to operate the restaurant at Oak Knoll. Commissioners reviewed the proposal submitted by Michael Robbins of Medford. Having reviewed the proposal, Commissioners concurred that Mr. Robbins offered what appeared to be a viable proposal which they would like to pursue further. Commissioners delegated Commissioners Alsing and Adams to work with the Director and Mr. Robbins to determine whether or not a workable agreement could be reached and then to bring a recommendation back to the Commission. VIII. NEW BUSINESS None Regular Meeting - April 27, 1995 Page 3 Ashland Parks and Recreation Commission IX. CORRESPONDENCE, COMMUNICATION, DIRECTOR'S REPORT A. Suegested expansion for Hunter Park Building Director Mickelsen reported that he had been contacted by the Senior Program Board to explore the concept with the Commission of expanding the Hunter Park Building for senior purposes. In a memorandum to the Commission, the Director indicated that when the building had been remodeled in the early 1980's that it was done in such a manner that would allow for expansion of the large public meeting room. He also indicated that because the Commission had budgeted funds for improvements to the-building in its 1995-96 budget, an expansion project would dovetail nicely with that remodeling project. Essentially, the proposal would be for the seniors to raise the money for the expansion with the department acting as general contractor for the project and providing labor. Commissioners indicated general support for the concept indicating that they would be like to hear a more detailed proposal from the Senior Board and other interested groups inviting them to attend the next Regular Meeting. X. ITEMS FROM COMMISSIONERS A. Commissioner Coppedge - National Trails Day Commissioner Coppedge indicated that National Trails Day was sometime early in June. She suggested that the Commission may want to use that day to officially dedicate the new Siskiyou Mountain Park trails. In discussion, Commissioners concurred with the idea indicating that they would like for staff to develop some kind of program for sponsored hikes or bike rides and to advertise for that purpose. Because of the unattractive nature of the fuel/fire break areas along the trails, Commissioner Coppedge suggested that signs be placed at strategic locations explaining the purpose of the areas to park users. Commissioners concurred directing staff to develop a few signs. Because fire breaks will be an ongoing maintenance procedure in the forest interface, it was suggested that a note describing the areas be mentioned in the "trail" brochure which the department will be developing. B. Commissioner Adams - Water Play Facility Commissioner Adams suggested that the department place signs at the water play facility at Garfield Park indicating that some kind of swim attire be used when using the facility. She said that last summer she had received several complaints concerning older children who were using the facility without any kind of attire. In discussion, Commissioners concurred that some kind of signing was needed to indicate "appropriate attire" but that they did not particularly believe it was necessary to indicate "swimming suits only." Staff was directed to develop such signs for the facility. C. Commissioner Bennett - letter to Council Commissioner Bennett suggested that a letter be written from the Chair stating the Commission's appreciation for the dedication of the 1/2 acre of city land adjacent to Garfield Park for park purposes. Commissioners concurred with the suggestion. Regular Meeting - April 27, 1995 Page 4 Ashland Parks and Recreation Commission ITEMS FROM COMMISSIONERS - CONTINUED D. Commissioner Alsing - seating at Bandshell Commissioner Alsing said that he had received comment suggesting that a "low chair" area be created at the Bandshell for City Band concerts. He suggested that it might help improve the overall enjoyment for the audience if"high" chairs were sorted from "low" chairs. Commissioners agreed that it was worth a try to see how it worked and directed staff to develop a system for marking off a "low" chair area for City Band concert nights. X. NEXT MONTH'S AGENDA The next Regular Meeting was scheduled for Monday, May 22, 1995 at 7:00 p.m. XI. ADJOURN TO EXECUTIVE SESSION - Salary negotiations XII. RE-CONVENE TO REGULAR MEETING A. Salary adiustments for fiscal year 1995-96 MOTION Commissioner Coppedge made a motion to approve the salary request of non- management personnel as put forth in their proposal. Commissioner MacGraw seconded. The vote was: 5 yes - 0 no MOTION Commissioner MacGraw made a motion to approve the same salary increase for the Business Manager,Projects Coordinator, and Greens Superintendent as was approved for non-management personnel. Commissioner Coppedge seconded. The vote was: 5 yes - 0 no MOTION Commissioner Adams made a motion to approve the salary increase as presented for the positions of Parks and Recreation Director and Park Superintendent, and, an additional one-time only merit adjustment for the Director based upon having achieved goals and completed tasks far exceeding the work plan for the year. Commissioner Coppedge seconded. The vote was: 5 yes - 0 no XIII. ADJOURNMENT By consensus, with no further business, Chair Alsing adjourned the meeting. Respectfully submitted, LL,_� Ann Benedict, Business Manager Ashland Parks and Recreation Department ASHLAND HISTORIC COMMISSION Minutes May 3, 1995 CALL TO ORDER The meeting was called to order by Chairperson Jim Lewis at 7:40 p.m. Members present were Terry Skibby, Jim Lewis, Chloe Winston, Bill Harriff, Fredricka Weishahn and Bill Emerson. Also present were Associate Planner Mark Knox and Secretary Sonja Akerman. Keith Chambers, Larry Cardinale and Casey Mitchell were absent. APPROVAL OF MINUTES Winston moved to approve the April 5, 1995 Minutes as submitted and Emerson seconded the motion, which passed with all voting aye. STAFF REPORTS PA 95-040 Conditional Use Permit 101 Pine Street Suzanne Willow Knox reported the applicant would like to convert an existing guest house into an accessory residential unit. There will be no exterior changes, and the interior changes will allow a kitchen to be added within the structure. Three parking spaces are required. Although the submitted plot plan shows three spaces to be located near the accessory unit, only two will be required because of the one on-street credit. This application meets all the requirements and Staff is recommending approval. Suzanne Willow clarified the previous owners had signed an agreement in 1990 stating they would not put in a kitchen when they were remodeling the garage into the guest room. She also said the property has an easement to use the neighbor's driveway. Parking will be behind the accessory unit, and the neighbors will be putting in a fence for screening. The parking area was discussed and Knox stated Staff is not requiring the ultimate in parldng areas because it is in a low traffic residential area and the approval will not impact the area. Winston moved and Skibby seconded to recommend approval of this action. The motion was unanimously passed. PA 95-045 Conditional Use Permit 635 Siskiyou Boulevard Lloyd and Sandra Erb Knox explained this request is for a one-unit traveller's accommodation. The parking area will be in the rear. Three spaces are required and one of the spaces will utilize the existing garage. No exterior changes are proposed, and Staff is recommending approval. Lewis stated he is very familiar with the house, as he is the one who moved it from Glenwood Drive to Siskiyou Boulevard in the mid 1980s. Since he is also the contractor who remodelled the house, he said he was very familiar with the potholes in the alley. Alley improvements were then discussed. Emerson moved to approve this application and Harriff seconded the motion. It passed unanimously. PA 95-046 Conditional Use Permit Southwest Corner of Lithia Way and Pioneer Street Stacy and Meredith Page Knox explained the applicants are proposing to locate a temporary juice cart on this site which is in the State right-of-way. They have worked out an agreement with the State in order to use the area. The applicants propose to dress up the site by placing potted plants around the cart. The cart will be covered with an awning which will compliment the existing awning on Natural's. Skibby noted the spot was originally used for a phone booth and the juice cart will look much better. With a motion by Emerson and second by Winston, it was the unanimous decision to recommend approval of this action. BUILDING PERMITS Permits reviewed by members of the Historic Commission and issued during the month of April follow: 160 Hillcrest Street Jonnie Zheutlin SFR 570 Siskiyou Boulevard Laura Shrewsbury Addition 151 Wimer Street Lee Goebel Deck 162 Fifth Street Laura Perloff Skylight 64 Dewey Street John Orr Access. Unit 163 High Street John McClendon Remodel/Addition Ashland Historic Commission Minutes May 3, 1995 Page 2 295 East Main Street Wellstone Publication Sign 266 East Main Street Mother V Child Sign 111 East Main Street Lot 9 Sign 58 East Main Street Martino's Sign REVIEW BOARD Following is the schedule (until the next meeting) for the Review Board,which meets every Thursday from 3:00 to at least 3:30 p.m. in the Planning Department: May 4 Lewis and Skibby May 11 Lewis, Emerson, Skibby and Weishahn May 18 Cardinale, Skibby, Winston and Weishahn May 25 Cardinale, Skibby and Winston June 1 Cardinale, Emerson and Skibby OLD BUSINESS National Historic Preservation Week - May 14-20 Lewis reported Ali Ross and Ted Mularz have both consented to be judges this year, and he needs one more. Judging will take place on May 10th. He reminded everyone to come to the award ceremony on the 19th if at all possible. Skibby said he will be talking with Louise Watson from the Tidings about publicity during the week. State Legislation Which will Affect Historic Resources Lewis stated he had recently been contacted by a reporter from the Tidings regarding the legislation and the proposed Historic Preservation Ordinance. She seemed to be focusing on the fact the Historic Commission will be acquiring more power. He said he wanted to emphasize the fact that through the passage of these bills and ordinances, the City will have the chance to become a Certified Local Government (CLG), and will therefore be eligible for grant money. Historic Preservation Ordinance Study Session Knox related the study session was positive. No revisions have been made on the ordinance yet, but there will be one more study session before it goes before the Historic/Planning Commissions and the City Council for final approval. Plaza Emerson reported since the last Commission meeting, the Downtown Planning Advisory Committee (DPAC) was resurrected and met with Brian Almquist to discuss the addition of the information booth. The decision of duplicating the booth was reached after much Ashland Historic Commission Minutes May 3, 1995 Page 3 discussion. He said he volunteered to design something that would work better. Therefore, he stated he had a potential conflict of interest since he is working with the City. He presented three options for preliminary review, two of which removed the brick veneer from the existing booth and replaced it with plaster, and changed the windows and the door. He also noted Councilor Susan Reid had requested the phone booths be removed and wall phones be placed on the building itself. If this is accomplished, the large electric panel will be exposed, but Pete Lovrovich (of the Electric Department) told him it could be moved, but would cost to have it relocated. NEW BUSINESS Lewis informed the Commission he had been attending Parks Commission meetings regarding the new park on North Mountain because be is very concerned about the house on the property which could be demolished. He requested approval from the Commission to write a letter to the Parks Commission for the purpose of trying to preserve the home. Emerson so moved and Skibby seconded the motion. It passed unanimously. ADJOURNMENT It was the unanimous decision of the Commission to adjourn the meeting at 9:05 p.m. Ashland Historic Commission Minutes May 3, 1995 Page 4 Y : :7'J ;;. . : " y; ASHLAND AIRPORT COMMISSION Noon, Wednesday, May 3, 1995 J AT THE COUNCIL CHAMBERS 1175 East Main Street I MEMBERS PRESENT: Linda Katzen, Chairman; Gerald Insley; John Yeamans; Paul Mace; Merle Mills; Laura Craven and Alan DeBoer; City Council Liaison Mayor Cathy Golden. Staff present: Pam Barlow; and Caralyn Dusenberry. I. CALL TO ORDER: 12:00 Noon, COUNCIL CHAMBERS Presentation of Award: Thank you to Jerry Insley for service. Chairman Katzen called the meeting to order at 12:03 p.m. Insley was not present. Mills stated if the incumbents are willing to stay in for another year he moved to nominate both. Smith seconded motion. Motion approved. I. APPROVAL OF MINUTES: Wednesday, April 5th, 1995 Yeamans recommended addition of word "one" for sentence to read "there is only one way out of the hangar" (Section VI. of minutes). DeBoer moved minutes be approved as corrected. Smith seconded motion. Motion approved. III. OLD BUSINESS A. Hangar Lottery: Water Service Status Report Mills, Smith and Craven met with Hall. The water can be extended across the creek to the Airport. Hall told them the line would need to go under the creek which is more costly. An estimate cannot be obtained immediately because of Engineering Division workload. The controversy with the Fire Chief requires 1500 gpm and since there would not be that amount. Sprinklers would then need to be used in hangars as an off-set. Committee thinks the Commission needs to go ahead,with the hangar lottery and the winner appeal to the City of Ashland Appeal Board. The code has been revised to 750 gpm, for a dwelling, and Committee feels a metal building, on a concrete slab, used for storage is a good argument to lower the requirement. Currently the airport has approximately 400- 500 gpm's. The alternative would be to amend the Ashland Municipal Code (AMC). The other alternative would be a variance that would not require sprinklers until there is 1500 gpm available. DeBoer stated the PAGE 1—(c:.up\mmutr MUY95.Min) sub-committee recommended that the Commission go ahead and put the two hangars out to bid, two on east side of CAP hangar, and place a,- clause that if sprinklers are not required the successful bidders would place $2,000 into a special fund (Airport Commission would decide if fund would be used for paving or relocation of fire hydrant). Smith asked if there was money required with the application and DeBoer stated yes. Mace asked what would happen if they go ahead and build without the sprinklers. Discussion was held on limiting the hangars to people with the ability to pay the amount of money needed vs. those not having the ability. Hamilton (chairman of Airport Association) gave overview of airport situations in reference to appeals where he used to live. Katzen stated this agenda item would be placed on the next meeting agenda. Hall stated the water availability issue is four to five years away. Barlow will prepare required documents for the lottery. B. DeBoer Sublet/Sublet Policy DeBoer stepped down from the Commission and addressed the Commission as a private citizen. He stated he attempting to move out of the City hangar and wrote a letter to the City to sub-lease and there were questions as to the City policy for this type of action. Hall stated there is a policy established but no details and it is not in writing. Discussion was held in regards to this issue. Mills stated he did not think DeBoer was in violation. Mace moved that the waiting list not to be deemed to apply to the six month sublet lease for DeBoer. Mills seconded motion. Motion approved. C. Harrington Hangar Enclosure Request Dave Harrington requested permission to enclose his hangar under the same terms and conditions as AI Alsing. He stated it would all be the same in uniformity and the same specifications. DeBoer stated there is a problem with the placement of his sliding door because when it is open it closes off the man door. Harrington stated it would not block. Yeamans stated that he has the hangar next to AI's and he would be willing to move. Yeamans also stated the man door entrance is usually not blocked. Harrington stated a man door can be placed in the hangar door. The paint shop has a definite problem if there is a fire. Smith stated a vertical lift door with a man door would solve the problem. Harrington stated he would make sure there is a man door placed in the hangar door. Hall stated a man door requirement is a building code issue. Discussion was held on parking in the area of the hangars. Merle moved the Harrington application be approved with a man door being placed in the hangar door. Mace seconded motion. DeBoer amended motion stating that if the man door is required by the City that rolling doors not block the adjacent hangar. Mills accepted amendment. Mace stated the electrical boxes need to be addressed at the Airport. Hall stated Steve pays an electrical bill on an estimated amount. Motion approved. (two opposed) PAGE 2—(c:.igv,,i. e,.y95.Min) D. Review of Safety Reports: Skinner stated a copy of the safety report was in packet. Weeds were sprayed on the ramp by a private contractor. Mowing was done and it is needed again. The City Parks Department will mow again this week. Wind cone at end of runway is torn. Skinner stated the broken fiberglass in the door has to be repaired. A couple meetings per month are being held by the Airport Users Group. Skinner stated there are a couple more airplanes at the Airport. IV. NEW BUSINESS A. Report from the Ashland Airport Association (President Clark Hamilton Vice President John Yeamans): Hamilton stated the brochures advertising Airport Appreciation Day were available and recommended Commission circulate them as soon as possible. There is good progress. The PA announcer has not been contacted. The last working session will be this Sunday at 2:00 p.m. The Fire Department will have a display of their emergency vehicle. Food and advertising is set up. A mailing will sent to 170 members. CAP Captain Joe Morgan will be attending meeting and they will take care of the parking. B. Airport Appreciation Day: May 21st See above. C. Other: Smith disbursed the Airport flyers to Commission members. He stated that pilots should be put on notice that if they are causing problems they will be given a warning three times and after that the FAA would be contacted. Smith moved the aforementioned. Motion was seconded. Discussion was held on this issue. After discussion motion was withdraw. V. AIRPORT MANAGER REPORT/FBO REPORT A. Status of Airport Skinner stated shop is active and busy. He took his IA exam and passed. This will be an advantage, on a business level, and the service will be provided on a long term basis with the FBO. Activity is above average. Weather has been a hinderance. B. Financial Report Skinner stated a copy of the financial report was in the packet. There were no questions. PAGE 3—(c:airpVninul s\wy95.Min) VI. INFORMATIONAL ITEMS: VII. ADJOURN: There being no further business Katzen adjourned the meeting at 1:15 p.m. Respectfully sub itted, Caralyn Dusenberry Administrative Secretary Public Works & Engineering Division PAGE 4-(vai'p5minul ssnuy95.Min) FOREST COMMISSION Regular Meeting May 10, 1995 Members Present: Bill Robertson, chairman; Herschel King; Thomas Sander; Teri Coppedge; Don Ferguson; and Bob Asher. Staff present: Pam Barlow, Keith Woodley and Lynna Batters. I. Call to Order The meeting was called to order at 7:04 p.m. II. Minutes of Meeting: April 12, 1995 Robertson thought Woodley had said that the largest portion of the Forest Interface budget would be for "hands-on fuel reduction," rather than "for a professional forester's services = for writing site specific prescriptions," as stated in the minutes. y- The minutes stand as amended. M. Items for Discussion A. Neighborhood Forest Management Meetings/Public Information Program --Planning for future meetings: 1. Neighborhood Meeting for area "2". The Neighborhood 2 meeting was the least organized last time. Barlow said it could either be planned better in a subcommittee or the committee could do some planning for it tonight. Ferguson agreed to facilitate the meeting, which is set for June 19, 1995, at 7:30 p.m. in the Council Chambers. People who signed in at the last meeting and people in the affected area will be sent notification of the meeting with a cover letter and brief explanation of what will be discussed. A notice will also be sent to the Ashland District Ranger. Barlow, Robertson, Ferguson and Woodley will meet at Barlow's office on June 12 at 4 p.m. to further plan the meeting. Public Input was called for -- none given. PAGE 1—(c focatMinu¢a\apriw min) 2. Next Step: Barlow said the Commission could do a follow up meeting with attendees of prior meetings, or meet with specific groups that are starting to gel and go back to the larger groups with information of progress. Robertson talked with Rod Newton, who has 40 acres adjacent to Siskiyou Mtn. Park about what he would like to see done in the area. Newton said he'd like to see the City working on its acreage. Barlow has spoken with Croman Corp. about helicopter logging in the area. Croman said that while they are working "in the area" (Evans Creek) they may be able to do some clean up via helicopter for the City. When they move on with their work projects it will no longer be an option. Robertson likes the idea of a meeting in the Fall for the people that have shown up at the neighborhood meetings. This should encourage people to continue to work on interface projects. The meetings have helped identify trouble spots and also what people are willing to work on projects. B. Resort on Earth Week Cleanup Event: Woodlev The cleanup between Glenview & Ridge went very well. Ashland Ranger District and the Fire Department did the cutting while 60 volunteers from SOSC cleaned up and kept two chippers, which were donated by Pete Seda, busy for four hours. The event will focus on Lithia Park next year. Coppedge noted that some high school aged beneficiaries of the Ashland Youth Activities Levy also contributed their labor as a thank you for what they receive. Woodley noted that as part of the event the Forest Service presented a plaque honoring Doug Dunbar, a former SOSC student who was killed in the fire in Colorado last year, to his mother who was there to work with the others. It also served to underscore the tragic losses that can happen with wildfires. King asked if private property owners are responsible for cleanup on their own property? Barlow said that they are, partially because so far the City has not been willing to spend public money on high dollar private lands. Since the City doesn't have an incentive program they need to show leadership by taking care of cleanup on public lands. Robertson noted that he did band together with approximately 20 of his neighbors to obtain a grant that shares 25% of the cost of thinning. They are working on 200 acres. It took them about 10 meetings to get to the point of gaining the grant and starting to work on the land. King moved to commend Pete Seda, a Forest Commissioner and owner of The Arborist, for donating the use of chippers. They provide an ecological, cleaner alternative to burning. Coppedge seconded the motion. Ayes all. PAGE 2—(c:rrn tri,nin" s\sptim.Min) C. Interface Contracting Efforts Barlow said there are about 20 acres on Ashland Loop Road, including 3'h acres on Morton and 11h acres below Crowson Reservoir that need attention. They are looking at a wedge of about 4 acres that is behind some nice homes to work on first, but it will be difficult to treat. It is packed with fuels, dying off beade damaged trees and other plants that have been adversely affected by the drought. Marty Main has contracted to write a prescription for removing trees closest to the road and make a fuel break behind the houses. The owners adjacent to this parcel want something done now. They (expect) want ??? the work to end up providing a park-like setting... The City is looking at horse logging to provide reduced noise during the project. However, the terrain may be too steep for the horses, which will necessitate the use of cabels. If that is the case the work won't be done until removal can be done with a helicopter... AmeriCorps is interested in a combined effort. Loggers fall the trees and AmeriCorps will clean up. Their cost is $3,900 for a nine person crew to work for one week. They have estimated this job to take four days. Woodley said the next step is for Marty to mark the trees. Then the various horse loggers can look at the job and submit a bid. The lowest bid will be chosen. AmeriCorps is available May 22 for one week. Sanders offered that there are better times of the year to work in the forest than spring. The ecosystem really comes to life at this time of year and logging will be quite disruptive... Barlow agreed but said that mitigating fire hazard is the priority. The City does move slowly so various needs can be considered. D. National Trails Program: Discussion Lenny Niemark was not present so this item is reset to the next meeting. Coppedge said that National Trails Day is June 3rd or 4th. The Parks Dept. thought that would be a good time to share information on the new trails at Siskiyou Mountain Park. E. Subcommittees: Robertson suggested that the commission prepare and re-establish goals and committees at the next meeting. Previous subcommittees have included: Recreation -- flagged new trails (which have been constructed); and Mapping -- mapped City-owned land... Commissioners should call Robertson with subcommittee ideas that are related to goals set forth in the Forest Plan... PAGE 3—(cl=A\minute .p M.Min) F. Other The next flyer that goes out should include a copy of the ordinance that established the Forest Commission (#93-06?? approved 2/19/93)... Sander noted there seems to be a need for public education. The Forest Service is a great resource and is very willing to provide information. Asher mentioned a video of a conference he attended in Spokane. A joint viewing and discussion session with the Council in the Fall, after accomplishing some goals this summer, was proposed... Asher also said there is a book of 200 stories written by x-forest service personnel coming out that should be interesting. He will share his copy when it arrives. Coppedge asked if the Commission size and quorum questions raised at the last meeting had been decided... Robertson said the discussion was tabled due to lack of a quorem, but the commission does want it to go to Council. The new members are at this meeting though, so maybe attendance at the meetings won't be a problem, at least for a while. IV. Review/Set Commission Calendar *** Pam has the calendar *** It was decided there would not be a July 12 meeting. V. Other Business Agenda item for next meeting -- discuss the direction of this body; Ferguson will facilitate. VII. Adjourn The meeting was adjourned at 9 p.m. Respectfully submitted, Caralyn Dusenberry Q Administrative Secretary Public Works & Engineering PAGE 4—(cfo=tlminu \+p6195.Min) ASHLAND TRAFFIC SAFETY COMMISSION Thursday, April 27, 1995 Regular Meeting . MEMBERS PRESENT: Don Laws; Lindsay Heard; Ken Hagen; Joanne Navickas; Walter Schraub; and Christine Schumacher. Staff present: Pam Barlow, and Caralyn Dusenberry. I. CALL TO ORDER: 7:00 p.m. COUNCIL CHAMBERS: Chairman Laws called the meeting to order at 7:09 p.m. II. APPROVAL OF MINUTES: Thursday, January 26, 1995 Minutes were approved as presented. III. ITEMS FOR DISCUSSION: 1. Public Forum: No audience. 2. Move RR Crossing on Heiman at Van Ness: Barlow recommended having the railroad crossing sign on Heiman be moved to the other side of Helman. Schraub moved the sign be moved. Heard seconded motion. Motion approved. 3. Handicap Access 1990 List of Concerns: Discuss Status. Actions: Barlow stated last year a member from the Commission For The Blind visited the a Commission meeting. It was recommended the list be given to a subcommittee. Discussion was held on items on the list. Barlow stated a note could be placed in the billing insert asking if there are specific problem areas that are not handicap accessible in their neighborhood. Discussion was held on the different types of barriers for handicap, blind, and dysfunctional people. Hagen stated he PAGE 1-(c:i Rminut"Xapril95.Min) I would be happy to go over the list during the following two months and he will check with the people who formerly served on the Handicap Accessibility Committee. Barlow stated she would make sure the notification was placed in the billing insert. Navickas also volunteered to serve on the Committee. 4. A Street: Status Report Barlow stated discussions have been held on how to handle the traffic on "A" Street. Street is not wide enough for two traveling lanes and two parking lanes. Congestion is from sixth street to "A" Street. The main concern is emergency vehicles traveling on "A" Street. Barlow gave a recap of discussions held on this subject at previous Commission meetings. A recommendation from the Planning Department is "no parking" on "A" Street. Laws recommended an inventory of on and off street parking. Laws stated this should be given to TPAC for their decision because this Commission is concerned with traffic safety. Discussion was held on meeting recommendation was made and discussed. Laws stated this would be turned over to TPAC. 5. Van Ness Street Improvements (Oak to Helman St. section): Barlow stated sidewalks on one side of Van Ness would need to go to Planning for their decision. There are problems with the section from Helman to Water Street because storm drains need to be placed. The right-of-way at SOS Plumbing (corner of Water Street and Van Ness) is odd shaped and does not allow straight alignment for a sidewalk. Overlay to this area has been delayed because of the proposal of sidewalks. Van Ness is used as a connector by trucks and is a very dangerous stretch of road at times. Commission asked what the Community Development Block Grant is and Laws explained that it is federal money that comes to the City, on a formula basis, to bring in affordable housing and other improvements in low income areas. The City uses a share of it for sidewalk money in qualifying neighborhoods (low income of which there is a small area). Improvements without sidewalks is placing the pedestrians in a hazardous situation. Laws stated that any work to be done should not make future improvements difficult for bicycles and pedestrians. Law recommended Barlow refer to the bike path plan. 6. Bicycle Master Plan: Review Barlow distributed the proposed bikeway system map to Commissioners. Hagen stated TPAC will be reviewing this and then it will go back to the Bicycle Commission. Public Hearings will be held in June. Laws stated that the map needs to be reviewed by the Commission on their own time. Barlow also distributed a flyer with the Bicycle Master Plan review and approval meeting dates. PAGE 2-(c:wrun inuws*6195.MW I 7. Tolman Creek LID: Renort on PTO Meeting at Bellview School: Barlow stated Schumacher did a wonderful job on the presentation at Bellview School. Barlow and Schumacher gave history on having sidewalks. Barlow showed overhead drawings and they basically requested support in the form of a letter to City Council. Schumacher read article printed in school letter. She also felt hesitancy was due to the cost. The PTO may want to become involved in raising funds for buying trees, etc. Forty-nine percent of the abutting property owners have signed in favor of the Tolman Creek Road L.I.D. with the State property, it would be 60%. Barlow stated Almquist supported two bike lanes, two sidewalks, and no parking lanes. Laws asked if traffic calming ideas have been addressed with the PTO. Barlow stated future neighborhood planning meetings will address the traffic calming issues. The next step in this process is to begin public meetings and get the PTO members to attend the meetings. Laws stated, from the Traffic Safety Commission stand point, we would like to see sidewalks and some traffic calming devices. Laws recommended this item be sent to TPAC. Barlow stated a meeting would not be held until June. 8. Subcommittees: Siskiyou/East Main Intersection: Schraub stated he delivered the proposed crosswalk changes to Assistant City Engineer Jim Olson. He has not heard back from Olson as of this date. Sidewalk Planning Barlow stated that the most interesting item is that she had a meeting with Finance Director Jill Turner. The question is how to combine this year's sidewalk line item with next fiscal year to develop one large sidewalk project this summer. The next step is for Madding, Olson and Barlow to come up with a plan. Laws stated the Commission is probably aware of the three different pockets the funds come from and Barlow is the coordinator. The Walker Street sidewalk is completed from 66 to Fast Main. Planning for Crosswalk Awareness Week: Barlow stated Beardsly-Einhorn is interested in working on this project. Don Cowan who instigated Crosswalk Week is also willing to work on the project. Barlow asked Commission members, if interested in helping, to contact her. Discussion was held on awareness of crosswalks. Laws recommended that Commissioners with specific crosswalk concerns make a list for Barlow. Discussion was held on saw cuts in the crosswalk area in the street. Hagen recommended the utility billing insert be used to make people aware. Newspaper ads were recommended, the Police PAGE 3-(c:tr nin wriw.Min) Departments "P.V.C. man" last year was a good idea, and Barlow ' requested ideas be given to her. 9. Other: VI. Informational Items: Barlow stated there is a 5th annual Regional Rail-Volition workshop in Portland in September, and a Bicycle Design Workshop in Portland early June. Drawings of Siskiyou and Walker signal were available. VII. ADJOURN: There being no further business the meeting adjourned at 8:31 p.m. e' 'fully submitted by, Caralyn usenberry Administrative Secretary Public Works Administration PAGE 4-(c:U&fmin"�avca9s.MN) BICYCLE COMMISSION May 16, 1995 MEETING MINUTES COMMISSIONERS PRESENT: Rees Jones; Sarada; Susan Reid; Jack Hendricks; Larry Hobbs;and Keough Noyes. Staff present: Pam Barlow and Caralyn Dusenberry. Ken Hagen, City Council. I. CALL TO ORDER: Chairman Reid called the meeting to order at 12:08 p.m. Reid requested Commission members and audience members introduce themselves. H. APPROVAL OF MINUTES: April 18, 1995 Item E., "B" Street, was changed to read "North Main". Noyes moved approval of minutes as corrected. Jones seconded motion. Motion approved. III. ITEMS FOR DISCUSSION: A. Next Bicycle Fair/Bike Commute Day: Barlow stated the idea of changing the Bike Commute Day to Fall was discussed at the Bicycle Fair. Sarada recommended it be held in the early Fall or late summer. Jones stated he thinks it should be the same as the national observance day. Discussion was held on finding out the date for the national event. Discussion was held on the purpose of 'Bike To Work Day". Ideas of making this event more successful were discussed. It was recommended that this item be placed on a future agenda since decisions could not be made immediately. B. Facility Development Update: Bicycle Master Plan: Adoption Process: C. Van Ness Street: Progress Report PAGE 1-t":nik.m,i.um..Y95.min> D. Other: Andy Ferrero, 760 Oak Street, 488-2452, is taking a class at Ashland Middle School titled "Building a Better World". As a project he wants to see more bikepaths around the Plaza. Barlow had given him a map previously. He had hi-lighted changes on the map and presented them to the Commission. The Commission reviewed Ferrero's map and discussed the changes he would like to see. Jones requested to meet with Ferrero and discuss the desirability and history for bikepaths. Ferrero's map was received by the Commission and given to Barlow. Ferrero stated he likes the idea bikepaths around the town. Hendricks stated that bikepaths are multi-use paths. Discussion was held on adding to the map "MUT (Multi-use trails)." Barlow recommended this be sent to the Parks Commission. Discussion was held on funding availability in reference to the identification "MUT." Chairman Reid requested comments from each Commission members. After discussion Hendricks moved that "Existing Bike Path" have "MUT/Multi-use Trails" added to the map. Jones seconded. Motion approved. Barlow stated that additions and changes to the map needed to be addressed and noted. Commission discussed map and recommended changes. The Airport area was recommended for changes now. Laurel Street is a concern and Hobbs asked if there was sufficient traffic to warrant a bicycle path. Reid stated there were no sidewalks. It was recommended that sidewalks on Laurel be sent to the Transportation Committee. Discussion was held on memo from Assistant City Engineer Jim Olson in reference to improvements of Van Ness. IV. COMMENTS: Commission or Spectators V. INFORMATIONAL ITEMS: Barlow recommended Commissioners attend the Bureau of Traffic Management Bicycle Program Co-sponsored by ODOT and Oregon Technology Transfer Center. Reid recommended Jim Olson be contacted and send a staff member to this workshop. Barlow stated letter from ODOT, Mike Ronkin, requested Ashland attend to give input in planning a Transportation Conference, brain storming conference ideas. They are looking for tentative a date. Reid requested Barlow respond to article in USA Bicycling magazine on bicycle education. VI. ADJOURNMENT: There being no further business the meeting adjourned at 1:18 R ectfully sub 'tted by, rnberr Ca a y y Administrative Secretary PAGE 2-(cbik,Vm.l .e..Y95.Mm) �p AS&�'Z Memorandum oa`Goa May 10, 1995 O: Mayor and City Council ? � rom: Steven M. Hall, Director of Public Works '$Ubitd: Monthly Reports Attached are monthly reports from the Public Works department for the month of May, 1995. Attachments (c:\pw\merpt_.mem) ENGINEERING DIVISION MONTHLY REPORT FOR: April, 1995 1. Issued 11 Street Excavation permits. 2. Issued 5 Miscellaneous Construction permits. 3. Issued 8 Address Change or Assignment forms. 4. Responded to 18 Certificate of Occupancy reviews. 5. Completed 8 Pre-applications for Planning Actions. 6. Completed 5 "One-Stop" permit forms. 7. Performed field and office checks on 5 partition plats. 8. Attended meeting with ODOT and County personnel regarding the priority of bridges to be seismically retro-fitted 9. Prepared map showing all critical areas including schools, fire stations, etc. for bridge repair priority. 10. Performed the following work on the DeGroodt Subdivision: a. Reviewed engineering plans. b. Prepared subdivision and inspection agreements. C. Computed service and connection fees. d. Prepared agreement with Jackson County regarding street jurisdiction of Tolman Creek Road adjacent to the Subdivision. e. Approved Subdivision plat. 11. Responded to requests for sewer service outside City limits on East Main Street. 12. Performed the following work on the Whistle Subdivision: a. Inspected work performed by Contractor. b. Computed service connection fees. C. Assigned addresses to all lots. 13. Revised plan of proposed kiosk addition. PAGE 1-cc:enginre6..thq.Rpu 14. Performed the following work regarding sewer relocation at 725 Beach Street: ' a. Researched deed records for easements. b. Met with property owner to discuss options. c: Met with title company regarding easement search. d. Conducted survey of boundaries & features. 15. Performed the following work on the Granite Street sewer project: a. Prepared bid and contract documents. b. Prepared memo regarding construction in access road. C. Reviewed plans for sewer line construction. 16. Performed the following work on the Strawberry Lane/Westwood Street Sewer and Water Line Construction: a. Staked and computed grades for pipeline construction. b. Held pre-construction conference. C. Issued notice to proceed. d. Inspected work performed by Contractor. e. Prepared first progress payment. 17. Performed the following work on the Calle Guanajuato recycling station: a. Received quotations for work to be done. b. Prepared and awarded contract for work. C. Met with contractor to discuss project. 18. Prepared a request for proposal for engineering services to design the East Main Street improvements from S.P.R.R. to Walker Avenue. 19. Completed referencing of street centerline monumentation. 20. Inspected contract work on the 1994 Miscellaneous Concrete Contract (Walker Avenue sidewalks). 21. Revised engineers estimate for the proposed improvement of Tolman Creek Road. 22. Drafted typical sections of the proposed improvement of East Main Street. 23. Assigned addresses to Oak Knoll Meadows Subdivision Phase IV. 24. Performed the following work on the Water Treatment Plant Improvement Project: a. Reviewed plans for services to building. b. Attended pre-construction conference. C. Prepared bid documents for sewer bid. PAGE 2-(c ngN«,\�mry.RVu 25. Performed the following work on the VanNess Street improvement Project: a. Researched right-of-way data, surveys and deed records. b. Surveyed locations of rights-of way and improvements. C. Prepared map of area. 26. Revised map of improvements at East Main and Mountain Avenue and set grade stakes. 27. Acquired consent to annexation and restriction covenants for properties on East Main Street. 28. Performed the following work on the Oak Street Meadows Subdivision Phase II: a. Held pre-construction conference. b. Issued notice to proceed C. Inspected work performed by Contractor d. Made final inspection and prepared "punch list". 29. Researched status and location of New Street. 30. Conducted traffic study in the Railroad District. 31. Researched right-of-way documents on Chegar Street. 32. Prepared maps of proposed bikeway easements along the railroad right-of-way. 33. Operated traffic counters at several locations. 34. Met with owners regarding drainage improvements in the vicinity of Rand and Elizabeth Streets. 35. Performed the following work on the Oak Street L.I.D. project: a. Completed preparation of project plans. b. Computed quantities and prepared estimate. C. Prepared bid and contract documents. 36. Prepared memo regarding the formation of a public street in the Applewood Subdivision. 37. One staff member attended a Public Works Conference in Seattle. PAGE 3-(c:_gina.m wthiy.RPt) Water Quality Monthly Report April 1995 Water: Repaired 2 leaks in City owned water mains. Repaired 6 leaks in customer service and or meter. Repaired leak at the Lithia pump. Repaired 1 Lithia leak Changed out one 3/4", one 1" and one 2" water meters. Installed 1 meter riser on low service. Replaced irrigation line to new 12" line on North Main. Installed 14 new water meters with hand valves. Installed 1 customer hand valve. Replaced 2 broken and leaking curb stops. Relocated 3 existing water services. Replumbed water meter and water service to Sherwood Park. Repaired 1 fire hydrants. Split existing water service into two services. Installed 16 3/4" water services and six 1" split off a 2" line. Tied 12" new North Main line into the existing 12" at Granite, elbowed up and over sewer main and tied in across street. Chlorinated and put into service new water main at Oak Meadows. Lowered 2" main at top of Wimer and installed another 3/4" service off of it.. Removed section of piping in way of contractor at Strawberry. Cleaned up the entire TID ditch. Removed all piping and materials at the Water Plant for contractor to move in and use as staging area. Closed and caulked flood gates at Hosler Dam. {3 Sewer: Installed 5 new 4" sewer laterals and one 6" sewer lateral. Responded to 3 service calls. Repaired one sewer main line break. Replaced 2 existing 4" sewer laterals. Repaired 1 sewer and redid ditch in no-cut street. Rodded 68,740' of City sewer mains using 127,500 gallons of water. Rodded 3,175' of sewer using the mechanical rodder. TV'ed 1,180.3' of City sewer mains. Miscellaneous: There were 118 requests for Utility locate calls. There was 66.591 million gallons of water treated at the Water Treatment Plant and 61.01 million gallons of water treated at the Waste Water Treatment Plant. (c:\waw\wq-apr.95) Street Division April 1995 Report Swept 410 miles of streets. Collected 154 yards of debris. Responded to 146 utility location requests. Graded several streets and alleys. Patched pot-holes and sunken services. Continued pro-filing (grinding) streets for re-surfacing, completed thus far: Clay, Harmony Lane, Lit Way, Bridge, Laurel and Catalina. Hauled 10 yards of top soil from Talent to the "B" Street yard. Patched the following locations: Storm drain at 249 Wimer; gutter at 170 Sherman; raised a deep water-way on Holly at Morton; storm drain on N. Mountain at Ivy Lane; and repaired a section of alley off Sherman below Siskiyou, 12.31 tons. Began work on new curb returns at Mountain and East Main to widen the street for turning area. Repaired alley behind 247 Garfield. Finish graveling the new parking area on Water at "B" Streets. Pushed up sweeper pile and hauled 20 yards to the dump site. Repaired 3 alleys between Sherman and Union above Siskiyou. Pushed up asphalt grindings at "B" Street yard. Hauled and placed several hundred yards of granite on: N. Mountain from Bear Creek to area pavement at the freeway; from pavement to E. Nevada; and on E. Nevada to the end. Repaired Sunrise Street from Windsor to Oregon. STORM DRAINS: Flushed and/or rodded several storm drain systems. Cleaned catch basin grates. PAGE 1—(c:.rcs mmrpt95.Ap,) Cleaned out catch basins. Plugged 24 inch storm drain at 309 Wightman, removed section of pavement, cut hole in the pipe, removed 2 chunks of concrete and repaired. Completed Winner and Fielder street storm drain projects. Mountain and E. Main curb returns widening project: Southwest Comer installed 27 feet of 12 inch P.V.C. pipe and two new catch basins. Southeast comer: Installed 20 feet of 12-inch and 45 feet of 4-inch P.V.C, changed one catch basin to a manhole and installed one new catch basin. Located storm drain system for Engineering Division on "A" street from First Street to Oak then from Van Ness to Ashland Creek. (several days to complete). Pulled (cleaned) the ditch on east side of N. Mountain from Bear Creek to pavement this side of freeway. Began storm drain project on Orange at Laurel. Project included replacing 66 feet of rusted 12- inch steel culvert with 12-inch P.V.C., removed 30 feet of curb and an old catch basin on two comers, extended the curb return and replaced the existing catch basin. Placed 205 feet of new rod on our Sewer Rodder. SIGNS & PAINT: Continued painting during the good weather: Cross-walks and stop bars at schools and in the Railroad District. Installed "NO DOGS/NO SKATEBOARDING" sign on the Plaza. Re-installed the Railroad crossing sign and post on Walker at Iowa. Replaced faded "no parking" sign at 1224 Iowa. Replaced 5 vandalized "no parking" signs on Ashland Street between Mountain and Beach. Straightened signs at 248 Walker and on Francis Lane from Siskiyou to Oregon. Extended the street sign post and installed a "NO OUTLET" sign on E. Nevada at N. Mountain. Replaced Commercial Bus parking sign on S. Pioneer above E. Main. Made "HARGADINE CEMETERY INFORMATION" sign for Cemetery Department. PAGE 2—(c:euc W Tt95.Apr) FLEET MAINTENANCE: Three mechanics completed work on 102 work orders on various types of City equipment and vehicles. (With the new numbering system in operation, work orders will no longer be reported on an individual department or division basis.) i The emergency generators at City Hall and the Civic Center were manually tested on a weekly basis. I and M certificates issued for the month: 0 PAGE S—(c:s eeIImmgt95.Apr) June 2 , 1995 M E M O R A N D U M TO: Honorable Mayor & City Council FROM: Brian L. Almquist, City Administrator SUBJECT: Monthly Report - May 1995 The following is a report of my principal activities for the past month, and a status report on the various City projects and Council goals for 1995-96. I. PRINCIPAL ACTIVITIES: 1. Met with Hospital Administrator Jim Watson regarding their proposed privatization study. 2 . Met with Eric Ditmer concerning his participation with RVCOG in WWTP coordinator project. 3 . Had regular breakfast meeting with Mayor Golden. 4. Attended meeting with Mayor and Ken Mickelson with NW Museum people to discuss ways we could assist them. 5. Met with Bill Emerson regarding alternate designs for Plaza kiosk. 6. Met with Pete Belecastro, Tim Bewley and Peggy C. . concerning ORS 190 agreement with Jackson County and SOSC. 7. Met with resident George Hutchinson to discuss his concerns about N. Main/Maple project. 8 . Had coffee with Councilors Thompson and Hauck about various issues. 9 . Participated in two day Team-building session with Dr. Bill Mathis at SOSC on effective meeting skills. 10. Attended monthly Chamber of Commerce Board of Directors meeting at Winchester Inn. 1 11. Had breakfast. with Mayor Golden and Councilor Winthrop regarding staffing in Public Works Dept. 12 . Met with RVCOG Director and Paula Brown to work out details of proposed services agreement for WWTP coordinator. 13 . Met with Mayor Golden and Councilors Hagen and Laws to report on meeting with RVCOG regarding WWTP coordinator. 14. Met with resident Cathy DeSellhorst to explain Council position on camping in public places. 15. Met with Hospital Administrator Jim Watson and Peggy Cockrell, and Peggy Christiansen to discuss their participation in RVTV for 1995-96. 16. Had coffee with Councilors Hagen and Hauck on various City issues. 17 . Attended week of meetings at annual conference of NWPPA in Coeur d'Alene, including meetings with BPA Administrator Randy Hardy. 18 . Met with Chamber -Manager Sandra Slattery to discuss design of Plaza Kiosk. 19 . Had coffee with Councilors Laws and Reid on various current City- issues. 20. Met with Mayor Golden, Chief Brown, City Attorney Nolte and Peggy C. to discuss camping ordinance. 21. Had lunch with WWTP Coordinator Paula Brown and Steve Hall;l to work out final details on contract with RVCOG. 22. Attended meeting of subcommittee for selection of WWTP Coordinator to review draft contract which will be on consent agenda on June 6. STATUS OF VARIOUS CITY PROJECTS: 1. Open Space Program. We have made an offer to the owner of the granite pit above Lithia Park, but because of other commitments have decided to hold this in abeyance. SOSC has had the Perrozzi Tract appraised at $600, 000, but they realize the difficulty of locating 25 potential homesites in the interface. Since this is not a high priority of the Parks Commission, we will probably also delay pursuing this until decisions on other properties are resolved. The Beagle property on North Mountain Avenue has been appraised at $925, 000. This could be a possible 2 school/park acquisition. Ken has also made an offer for three properties on Strawberry Lane. 2 . Capital Improvement Plan. We have assigned 'a staff member to this project and hope to have a draft plan for the council to consider by early Summer. III. STATUS OF 1995-96 COUNCIL GOALS: 1. Resolve the funding issue for wildfire fuels reduction. Included in 1995-96 Proposed Budget. Keith Woodley is currently formulating a work program to begin after July 1. 2 . Commit to an ongoing matching grant program for LID sidewalk construction in existing neighborhoods, not to exceed $30 , 000 per year. This is included in the 1995-96 Budget. A committee including the Mayor, Councilor Hauck and Hagen met on April 12 to develop a process to publicize the availability of this matching program.. They have recommended a city match of 25%. This match would also apply to the TPAC sidewalk priority list, which has an additional $20,000 appropriated. Kelly Madding and Pam Barlow are reviewing the joint list to map where parkrows are feasible. When this is completed, they will meet with Jim Olson to finalize the list and refer it to the City Administrator for approval. We want to proceed with the bids as soon as possible for the Summer construction season. 3. Prepare plan of options for reduction of dependence on electric utility revenues. Staff conducted a retreat on April 26 to begin to develop options for Council consideration. 4. Resolve office building/space needs issue. Planning Director MacLaughlin' presented a cost analysis at the March 21 Council meeting. M.A.I. appraiser Evan Archerd has completed the appraisal report on the Hillah Temple, which is available in my office. Planning Director McLaughlin will prepare a summary for the June 20 Council meeting. 5. Develop and implement a citizen/government communication program which includes citizen input. Staff will begin working on this after July I. We have been meeting with the League of Women Voters on a similar project they have for increasing participation in government and civic literacy. 3 NOTES TO STAFF: 1. Research the costs and feasibility of building a physical model of the City for demonstration purposes. (Ken Hagen is working with a local committee on a prototype of the downtown area) 2 . Following TPAC adoption of the transportation plan, Staff is to cost out the various "traffic calming" recommendations and to report to the Council. 3 . Complete Management Compensation Study and present to Council prior to 1995-96 salary recommendations. (Council adopted methodology at its May 2 meeting) 4. Place on future Council agenda , Councilor Thompson's proposal of declaring Ashland a "Multi-modal City" and installing appropriate signage. (This item will be. on our first extra meeting agenda on June 21) 5. The Council concurred with Councilor Law's proposal to hold quarterly meetings with the Planning Commission to review one or more Comprehensive Plan elements. (First meeting was held on May 30) 6. The Council agreed to bring up Councilor Thompson's idea of showing off Ashland/Talent products or services, using economic development grant monies to the Chamber, during the Budget Subcommittee presentation by the Chamber. (This was not done during the hearings. This item will also be on the extra meeting agenda on June 21) 7 . Investigate the cost and feasibility of setting up a store front for "green products", e.g. energy efficient lighting items, phosphate-free dishwasher detergent, etc. Brian L. Almqu st City Administra o BA:ba 4 'OFASIj``yo emorandnm *EGO • May 22, 1995 Q: City Council Members rom: Mayor Golden �JA Ctt: Forest Lands Commission Appointment I vmuld lilm to appoint Melanie Magee to the vacancy on the Forest Lands Commission.The term of this position expires on April 30, 1996. The vacancy has been advertised. The advertisement and a copy of Ms. Magee's letter and n&unE are attached. (r.Ca \Appomt.mem) Attachments I r FOREST LANDS COMMISSION VACANCY The City of Ashland has one volunteer position open on the FOREST LANDS COMMISSION with a term expiring on April 30, 1996 . If you are interested in serving on this Commission, please submit a letter of interest which includes your resume to Mayor Catherine Golden, City Hall, 20 E. Main . Street, Ashland, OR 97520. The application deadline for this position is May 19, 1995 . The appointment is expected to be made at the City Council meeting on June 6, 1995 . Please publish on Saturday, April 29, Monday, May 8, and Revels' May 11 edition. Bill to LPO #57215. Any questions, call Rhonda at 488-6002 . Melanie Magee (503) 482-5917 115 Butler Lane,,Ashlandi_OR 97$20 May 12, /995 Mayor Catherine Golden City Hall 20 E. Main Street Ashland, OR 97520 Dear Mayor Golden: I am extremely excited to apply for the opportunity to serve the City of Ashland as a volunteer member of the Forest Lands Commission. I am currently a non-traditional student at Southern Oregon State College, working towards an interdisciplinary Bachelor's degree in Science and Communications. My goal is to be actively involved in public policy making concerning ecosystem,forestry, and recreation management - acting as a public relations liaison between government agencies, and private and public entities. My biggest concern is at the community,level, as I have been a southern Oregonian for the past 25 years, graduating from Grants Pass High School, working, and recreating in this area. _ I have an Associate of Science degree in Recreation and Resource Management from Rogue Community College in which I studied forestry and fire practices, ecosystem and population dynamics, soils, botany, cartography, animals, recreation management, and group dynamics. I served as Editor of the Rogue Community College newspaper for one school year, gaining valuable public relations experience. This past year at SOSC my studies have been devoted to biology; physical, cultural, and human geography; and reporting for SOSC's The Siskiyou. 1 have acquired an exciting summer internship with the new Rogue Aquatic Nature Center Project in the Lost Creek Lake complex in which I will be interfacing daily with public agencies: Army Corps of Engineers, BLM, ODFW, U.S. Forest Service, National Park Service, Oregon State Parks and Recreation, and Upper Rogue Parks and Recreation Association. Next year, my studies will focus on public relations, and advanced biology courses. I see a position with the Forest Lands Commission as an immeasurable learning experience in public policy making. 1 am certain that my communication, problem solving, and effective team player skills, combined with my science knowledge and enthusiasm would be an asset to this commission. I look forward to hearing from your office soon and discussing our mutual benefits. Yours, Melanie Magee Melanie Magee (503) 482-5914 115 Butler Lane, Ashland, OR 97520 Objective: Volunteer - Forest Lands Commission, City of Ashland HIGHLIGHTS OF QUALIFICATIONS • Personally and professionally experienced reporter/writer and graphic designer with an eye for composition. • Proficient in learning and using up-to-date desktop publishing and word processing programs. • Experienced editor of community college newspaper, specializing in copy and advertising layout and paste-up. • Excellent communication, organization, problem solving, and people skills. • Thrives under pressure of deadlines, producing a high volume of quality work; self motivated and independent. PROFESSIONAL EXPERIENCE AND ACCOMPLISHMENTS PRE-PRODUCTION LAYOUT DESIGN / EDITING / CUSTOMER SERVICE Implemented publication of the Rogue Community College Newspaper The Byline, as Editor. - Executed all copy layout and paste-up, meeting printer's deadlines. - Coordinated news coverage/writing, editing, advertising, and copy deadlines with reporters. - Created and sold client advertising, researched and wrote news stories and editorials. - Interfaced with print shop and public. DESKTOP PUBLISHING & GRAPHIC DESIGN Created and sold original business card, brochure, and flyer designs as desktop publisher entrepreneur for 1 year. - Counseled clients about eye catching design, fonts, and spacing requirements. - Knowledgeable creative writer, helping clients put into words what the consumer really likes to see. Created hundreds of overhead presentations, charts, graphic drawings, company forms, technical drawings, flyers, announcements, office correspondence, etc., with desktop publishing and word processing programs: - Proficient with Pagemaker (DOS), and Interleaf(Unix) desktop publishing, Word Perfect 5.1 (DOS and Windows). - Self mught and frequent user of Corel Draw, Harvard Graphics, and Word for Windows 6.0. - Ten years cognizant Test department Word Processor/Desktop Publisher/Secretary for up to 20 professionals at one time (including Management) for Litton Guidance and Control. PROBLEM SOLVING & INITIATIVE Independently attended night classes. concurrently with new Secretarial position to speed personal efficiency. Facilitated conversion of a technical manual immediately upon hire, meeting an impending deadline. . . (described by Supervisor as being ". . . the key element in facilitating a smooth transition between word processing programs during a crucial period, using processes in a job that were totally new to her".) EMPLOYMENT HISTORY 1995 - Present Paste Up Technician Mail Tribune, Medford, OR 1994 Front Office/Computer Operator SOSC Computing Services, Ashland, OR 1994 Receptionist/Clerical The Job Council, Grants Pass. OR 1993 - 1994 Proprietor Ideal Image, Grants Pass, OR 1984 - 1994 Word Processing Operator Sr. Litton Guidance & Control, Grates Pass OR 1988 - 1989 Editor/Reporter Rogue Community College, Grants Pass OR 1978 - 1984 Electronics Worker Three companies (details available on request) EDUCATION AA Degree Recreation and Resource Management, Communications minor ■ Currentiv a Junior at SOSC working toward RS in Journalism/Computer Science/Science BEFORE THE ASHLAND CITY COUNCIL IN THE MATTER OF PLANNING ACTION #95-021, A REQUEST FOR ) A COMPREHENSIVE PLAN MAP AMENDMENT FROM SINGLE FAMILY ) FINDINGS, RESIDENTIAL RESERVE TO HEALTH CARE AND ZONE CHANGE FROM ) CONCLUSIONS RR-.5-P TO HC (HEALTH CARE SERVICES) FOR 21.82 ACRES ) AND ORDERS LOCATED ON THE EAST SIDE OF NORTH MOUNTAIN AVENUE, ) BETWEEN INTERSTATE 5 AND BEAR CREEK. ) APPLICANT: MADELINE HILL ) -------------------------------------------------------- RECITALS: 1) Tax lot 100 of 391E 04DA and tax lot 200 of 391E 04AD are located on the east side of North Mountain Avenue, between Interstate 5 and Bear Creek and are zoned RR-. 5-P. 2) The applicant is requesting a comprehensive plan map amendment from single family residential reserve to health care, and a zone change from RR-.S-P to HC. 3) The Planning Commission, following proper public notice, held a Public Hearing on April 11, 1995, at which time testimony was received and exhibits were presented. The Planning Commission recommended approval of the application as presented, subject to conditions pertaining to the appropriate development of the site. 4) The City Council, following proper public notice, held a Public Hearing on May 16, at which time testimony was received and exhibits were presented. The Council approved the application as presented, subject to conditions pertaining to the appropriate development of the site. Now, therefore, The City Council of the City of Ashland finds, concludes and recommends as follows: SECTION 1. EXHIBITS For the purposes of reference to these Findings, the attached index of exhibits, data, and testimony will be used. Staff Exhibits lettered with an "S" Proponent's Exhibits, lettered with a "P" Opponent's Exhibits, lettered with an "O" Hearing Minutes, Notices, Miscellaneous Exhibits lettered with an "M" All exhibits, data, and testimony entered into the record for this action are adopted and made a part of this record. SECTION 2. CONCLUSORY FINDINGS 2 . 1 The City Council finds that it has received all information necessary to make a decision based on the Staff Report, public hearing testimony and the exhibits received. 2 . 2 The City Council finds that the request for a comprehensive plan map amendment and zone change is supported by substantial evidence in the whole record, and specifically finds that the request meets the criteria for approval of such request, which are as follows: Type III amendments may be approved when one of the following conditions exist: a) A public need, supported by the Comprehensive Plan. b) The need to correct mistakes. C) The need to adjust to new conditions. d) Where compelling circumstances relating to the general public welfare require such an action. The Council finds that the applicant met criterion a) above, for a public need, and that evidence submitted by the applicant and made part of this record provides the basis for this decision. SECTION 3 . DECISION 3 . 1 Based on the record of the Public Hearing on this matter, the City Council concludes that request for a comprehensive plan map amendment and zone change is supported by evidence contained in the whole record. Therefore, based on our overall conclusions, and upon the proposal being subject to each of the following conditions, we approve Planning Action #95-021. Further, if any one or more of the conditions below are found to be invalid, for any reason whatsoever, then Planning Action #95-021 is denied. The following are the conditions and they are attached to the approval: 1) That all proposals of the applicant be conditions of approval unless otherwise modified here. 2) That the comprehensive plan map amendment and zone change shall .only apply to the applicant and a project for senior housing. should the applicant choose not pursue her senior development, then the zoning shall revert either to RR-.5 zoning, or the zoning established by the neighborhood planning process. 3) That the applicant's development plan, to be reviewed at a future time, take into account the future single family residential development of the remainder of the North Mountain Neighborhood, and that efforts be taken to ensure that larger buildings used for congregate or assisted living are buffered from other residences across North Mountain Avenue. 4) That the applicant obtain all required approvals (subdivision, site review, etc. . . ) prior to construction of any units. At the time of subdivision application, issues regarding the extension of public facilities (paved access, water, etc. . . ) shall be addressed. SIGNED and APPROVED this 6 day of June ,_ 1995. Catherine M. Golden, Mayor MAYORAL A P P OJ,..NTME N T FOR CITY OF A D:: : FE MUNICIPAL JUD WPRO TEMPORE By virtue,..of the...dwA9ri6' .,.ves Ashland '. Oregon, pyrsuant,to 2.28.200, I appoint NoW.:' Municipal unicip u e:::::. shland,. . .......... ........ Pro tey4ote. fi or the::pur N, pose.- solemnizing a ma on Sunday,-, June A,1995. Catherine M; Golden Mayor the th, Confirmed by City Com p e Q0 Of Ashland,.,. Oregon at the regularly scheduled City� Council meeting on.,JzMe,..A- 1995. Barbara Christensen, City Recorder CITY ATTORNEY CITY OF ASHLAND 20 EAST MAIN.STREET (503) 482-3211, EXT. 59 MEMORANDUM June 1, 1995 To: Mayor Catherine Golden and City Councilors From: Paul Nolte Subject: Request for Judge Pro Tern Appointment I would like to"be appointed as a pro tem municipal judge for the date of Sunday, June 18, 1995, so that I may perform a wedding ceremony on that day for a couple of friends. As you know, city ordinance requires such appointments to be made by the mayor and confirmed by council. (sApro-tem3.req) INTERGOVERNMENTAL AGREEMENT between ROGUE VALLEY COUNCIL OF GOVERNMENTS and the CITY OF ASHLAND for Professional Services as WASTE WATER TREATMENT PLANT PROJECT COORDINATOR THIS AGREEMENT Is made and entered Into by and between the Rogue Valley Council of Governments, herein after referred to as "RVCOG", and the City of Ashland, herein after referred to os "CITY", and both horoinaftor referred to oolloctivoly as tho PARTIES, WITNESSETH THAT: WHEREAS, RVCOG is a voluntary association of local governments carving Jackson and Josephine Counties, Oregon; and WHEREAS, CITY is o member agency of the RVCOG; and WHEREAS, CITY Is respensihlo for the evaluation, davelopmont, ooerdinotion and, Implementation of u Plurt to tuaelvc issuvs surrounding the CITY's Waste Water Treatment Plant; and WHEREAS, CITY has a desire to coordinate ongoing communication with the community and other public ogeneioo regarding the technical doeiaiona surrounding the Wecto Water Treatment Plant; and WHEREAS, CITY supports and desires RVCOG to participate as a team In the professional ounsultiny services for the Waste Water Treatment Plant Project Coordinator; and WHEREAS, RVCOG and CITY desire to express their cooperative agreement In writing. NOW THEnEFOnE. In consideration of the tenrin, cuudiduua, atlpuluduns mid uovunmtts hotoln contained. the PARTIES do mutually ogroo os follows: 1. nvcoc RESPONSIBILITIES A. RVCOG will provide a team of in-house nVCOG staff and consultant services to receive, udministur, anJ expend funds to complete the project as doscribcd in Exhibit A to this document: "City of Ashland Waste Water Treatment Plant Project Coordinator • Rogue Valley Council of Governments Team Proposal", hereinafter referred to as the "project." - B. RVCOG shall be responsible for all costs and expenses related to Its employment of individuals and consultants to perform the work under this agreement. C. RVCOG will be responsible for the daily administration and oversight of the project. D. RVCOG will designate Paula Brown as the Project Team Leader/ Project Coordinator. E. RVCOG will perform and complete the project consistent with Exhibit A of this document, and consistent with direction from the CITY's Management Team. F. RVCOG will coordinate progracs schedules and weekly progress meetings with the CITY'R Management Team. • G. RVCOG will promptly notify CITY in writing of any problom arising in the project which will require the work program to deviate from that deaeribod in Exhibit A co that the PARTIES can address any necessary chengas. 2. CITY RFSPONSIP,II.ITIES A. CITY will reimburse RVCOG, as defined below, for costs Incurred as a result of the RVprnaAAd intent to fund thn pmjart. B. CITY will provide continual advisory support and technical support through their Management Team throughout the project duration. C. CITY will provide background documontadon to assist In the summarizing the curront project situation, and cooperate in the public Involvement process. 3. PAYMENTS A. CITY ogreoe to fully reimburse RVCOG for all costs, staff and consultant services, incurred as a direct result of this project. B. RVCOG will invoico CITY on a monthly basis. to be reimbursed within 30 days of receipt. C. Any additional work as ograod by both PARTIES will be billable and paid monthly. 4. PROJECT DURATION . TERMINATION A. This agreement shell take effect on the date of the last signature below and shall remain In effect for one year (June 19961 with an option to renew upon mutual written agreement of both PARTIES. B. The PARTIES agree to review the process and agreement paramotars in December 1885. 5, ENTIRE AGREEMENT AMCNDMCNTD AND ACCICNMENTC A. This dvvuurant, including Exhibit A, shall constitute the entire agro..m.m be.tv,.a..n the PARTIES. B. All amendments, modlficetivus, or clmnges to the provisions of thl6 agreement, in whole or In part, may be entered intu ut any time upon mutual written agreement, signed by both PARTIES. Hy P PROJECT COOROINAt OR INTEROOVEnNMENTAI AOnEEMENT Paea ' 2 (DnArT May 3t. 10091 C. RVCOG shall slat assign or Transfer any of its Interest In this agreement without the prior written consent of CITY. - D. RVCO(7 rosy ontor into consulting contracts for portions of the project work. 6. TERMINATION A. This agreement may he tarminntad by mutual written ooncont of both PARTIES. B. Thlc agreement may be terminated will) cause by either PARTY upon 30 days written notice delivered by certified mall or In person If the other PARTY fells to perform any of the provisions of tills Agreement, or fells to correct within 10 days. the conditions identified In writing by the opposing PARTY as non-compliant or undongering performance under tills agreement. Any ouch termination shall not affect any obligations or liabilities of oithor PARTY Incurred prior to the termination or rights of file opposing PARTY To recover costs for tallure to perform. 7. REPORTS AND RFCORDS A. RVCOG will provide CITY with a copy of all documents, studies, report: and materials developed pursuant to this Agreement. B. CITY shall provide RVCOG with a copy of all ralovent documents, studies or reports to assist in the development of the project. . S. PROJECT COORDINATORS A. Administration of this Agreement for RVCOG shall be accompllshed by: Paula Brown. Associate Director Rogue valley Council of Governments P.O. Box 3275 Central Point, OR 97502 B. Administration of this Agreement for CITY shall be uuculopliahud by: Bliun Almqulst, City Administrator . City of Ashland 20 E. Main Ashland, On 97620 C. All notices or other written communicatimi shall be addressed to the above PARTIES, at their above addresses. 9. POLITICAL ACTIVITY The funds, materiels, property, or services provided to RVCOG under this Agreement shall not be used for the purpose of Influencing legislation or for the benefit of any political candidate campaigning for public office. - - RJCOG-CENTerLL INTER00VERNMENTAL AGREEMENT Pe9e 3 IRoAbcd Osoaelber 6, 19041 10. ATTORNEY FEES If suit or action Is brought by either PARTY to enforce any right or obligation crootod by title Agreement or to recover damages for failure to comply with the terms of this Agreement, the prevailing PARTY shall be entitled to recover any trial court and eppallete courts, reaeonable attorney fees. Including coctc end dicburccmonts therein. IN WIT14EGG WHEREOF, RVCOG end CITY have caused this agreement to bo executed by their authorized reproaentutivoe as of the data of ilia loel eignature afflvsd below: PARTIES TO THE AGREEMENT Mary DoLaMare-Schaefer. Executive Director Cathy Golden, Mayor, City of Aahland Date Data Approved as to form: Pau Nolte, City t orney RVCOG CCNTn AL POINT; TGM 1• MPO JURISDICTIONS INTF.ROOVERNMENTAL AGREEMENT Vaoo-4 (Revl,od neeaeThar F, 19941 CITY OF ASHLAND WASTE WATER TREATMENT PLANT PROJCCT COORDINATOR ROGUE VALLEY COUNCIL OF GOVERNMENT6 TEAM PROPOSAL The Rogue Valley Council of Governments Is pleased to propose the following teem to support rho needs of the City or As)dand'e Waste Water Treatment Plant (VJVVTPI Projocl Coordinator: Paulo Brown, PE, Associate Executive Director Marc Prevost. Were( Resources Director - Maria Harris. Planner I Cansullanl - Technical Advisor The City of Ashland needa a project coordinator to: • aches[ and eummerizo the existing siluation pre Bent InlarmMion to City Council and the community • evaluate the advantages, disadvantages and weaknesses of the current options • piupose alternatives to the City Council to facilitate concurrence of a "preferred alternative" • coordinate ongoing work with the City's management team in project dove)opment • coordinate ongoing communication with community and other public agencies design pilot studies and other pion options boned on the City Council'a daterminetlon • coordinate and oversee pilot studies and plans coordinate ongoing pion Implamcntotion, budget dovalopmant, project financing • coordinate Interagency technical meetings to develop strategies to address waste water regulations and requirements • conduct and coordinate research, prepare reports and provide Updated information on the project • evaluate findings of studies and make recommendations to Council • serve as the primary point of contact for WWTP project activities Follow-on work would include expanding the above to include project coordination for the eventual need for the waste water treatment plant upgrade. It Ia anticipated that RVCOG'6 6ervicus would bu uliliscd (ruin Jul.. 1, 1996 through June 30, 1998 (with review In December 1095), to aucomPllsl. d.0 initial Culwn will, the Department of Environmental Quulity, cuusmrsus will, the City Council and the cnmmunity, develop a Facilities Plan Iwith Brown and Caldwell) by October 1, 1995, and a procass action plan critical path for the work to be accompiisltatf including pilot studies or other alternatives- The pilot studies may continue beyond December and RVCOG's work would be evaluated and extended as needed by the City. The follow-on work for the actual treatment plant upgrades would be developed after the completion of the pilot studies. project FTC FTE hourly monthly O range Paula Brown Project Coordinator 0.40 0.40 638.22 $2,090 $2,090 Marc Prevost Tech Assistance 0.20 0.40 932.94 81.100 $2.319 Consultant Tech Assistance 0.20 0.40 625-140 1880 62,400 Merle Harris Public Coordiltsliun 0.12 0.12 820.22 1427 6427 TOTALS - 0.92 1.32 66,157 67,036 Inot. ell coal..hown m.lud.henoflt.end ovurhoed rate.) AUKki, NI: FrVC00-CITY OF A5919175,WwTf Exhlbll A. Page 1 I Paula Campbell Brown Pact Office Boa 1070, Ashland, Oregon 67620 Home Phone 16031 482-0660 PROFESSION Civil Engineer. Oregon Recistered f ro(nenionel Civil Engineer, 416746 PRESENT Ace.ciste Evecutivo Director, Rogue Velloy Council of Govornmom c, Central Point, Oregon EXPERIENCE (July 1004 Prcacnt) Promoted to Amsnninen Esooutivo Dirootor 1.ovorcoe and menage rho informal orgnnl>ntlnn of thn COG. Rcsponslblo for budpal rsvtow, palxonnsl management, administration dopertmont And accictc will, grant writing and grant administration for technical services and public works type grinits. Maintain&resoonaibiiity for transportation projects and air quality conformity issues. P•ojoN Mennom/Env;.onmentd Engineer,no!).Valley Council of Govommontc, Central Point, Oreg.r. (July 1 g93 - July 1004. part lima during July and Auouef 19931 Projccf monogor for transportation department projects. Recponcibilitioc include developing work plans for trancporbtion plan updates, manage consultant contracts, lislcon with local and Clara regulatory agencies, and pull together internal staffing rocponcibilitioc. Perform air quality analysis for transportation program arose and epoclllo projects. Lleleon with fodoral and ctato regulelore on funding and air quality impacts. Special project work has Included facilitating a subcommittee of the Southern Oregon Council of Mayors on developing a regional water district and analysis of solid waste issues. PRIOR Principal Enginoer, Ventura Rcgicnal Sanitation District,Vcntur., California EXPERIENCE (October 1992 - September 19931 Manages and directs the activities of the Technical Services Division including engineering and cn.imnmental staffs within the 0olid Waste Department, and provides icchnicnl support to the Solid Waate Department as well oa other doportmenta within the District. Carves as a member of file - District's manayenant loam. Specific responsibilities include regulatory compliance review and negotiations with various federal, state and local regulatory agencies (Environmental Protection Agency, State Water Resources Control Board, Los Angeles Regional Water Quality Control Board, Air Pollution Control District, Environmental Health Department, etc.): evaluates and advises the governing board on.politics and regulatory requirements affecting landfill operations, expansion and waste water treatment facilities: reviews and recommends policies on technical slandefds and specifications; oversees the development of master planning documents for eolid wool. and waolo water npe.atinns; snpe.,visas and 4;r&r.As negotiations with conlractur. and consultant.. Develops and controls budget and fiscal requirements for the Technical Services Division. In this capacity, dirootiy ovporvioed two enginooro, two environmental aotontioto, and choir, raopoativo otaff3, one clerical supervisor/management analyst and staff,totaling 13 personnel, PRIOR Senior Engineer, Ventura Regional Sanitation District. Ventura, California EXPERIENCE (August 1990- September 1092) Lead engineer for various federal, state, and local agency regulatory compliance issues, including Storm Water NPDES permits. AB 2588 Air Tunics.RCRA Subtitle D. sludge disposal regulations and various local regulatory requirements affecting waste water treatment and landfill operations. Responsibilities included: developed expertise in all regulatory statutes and mandates: coordinated with member agencies:prepare technical reports and aummoriea for local agency request: prepared Storm Water NPDES compliance plans for 12 different agencies (waste water treatment facilities, landfills, transportation facilities, and school districts); project monogcr for landfill expansion project hiclod6g fault enely>is, coordination with affected communities. and overall planning efforts; developed proposals for operations of local waste water treatment plant operations; provided engineering and technical review of new waste water treatment technology for member agencies; construction project manager for two construction projects at District operntod waste wotor treatment facilities. United ^utato Navy; nccelled to Active Duty; Operation Desert Shinld/Storm, Naval Construction D.+ttnllan C.ntar. P..n l lunnemw. California (September 1990 - October 1991) Mobiliration Planning And Reserve Coordinator for all rnearvleto mobilized with the Novel Resolve Construction Battalion Center. Poll Huoneme, an augment unit providing logistical support to the gaining command. Primary duties included providing daily adminlalrative guidance to lho 00 PAULA CAMPBELL BROWN , unit members; Ilalcon with various hoadquartera commando In Washington DC regarding the problems and Issues of being a recalled reservlsq provided technical reports and "white papors" to Headquarters: assisted with the logistical support In readlnese training of over 1000 Seabees for Operation Desert Slorrn. Awarded Navy Commendation Medal. pnlon Aoo<ietc Engincv, City of Bnat- Paul-, CnOf-rnie (Ootob-r 1099 August 19901 Cx PCRICNCC Pfavidod project development and administration of public works projects for construction or Continued modifications of c-waue collection systems, waste water treatment facilities, parks, building, and olhor public facilities. Prepared plane and specifications for construction projects and equipment purchases for compliance with various federal, state and local codes. Performed construct ability revlowe and provided construction project management. Specific projects included; Project Engineer for the construction and madificatione to the Community Center (a 1 M federally funded HUD project); directed comultonb on a oomploto -twinge onit-ollon eyetom study, rovicod the cower and refuse ordinances ensuring compliance with federal and -late mandates (AS 939); coordinated local involvement with household hazardous waste collection days and automated rofuzo collection. Al.w. Ar;a L:.y P„kf;� A�knnl.. Mnfkn4;Tom.-cMr, Ale.-nA.i-. Vbgial.. (January 1007 - August 1388) Taught algebra and general mathematics to 120 students annually; 7th, 0th and 9th grades, Included individualized programs and personal contact with parents and families. Coached girls baskotball and girl&crew. United States Navy, Civil Engineer Corps Officer (Active Dutyl • Facilities 6iglneer, NoveLMedical Command Headquarters. Washington DC (July 1984 - Daceuibcl 1380) Managed the Navel Medical Command's Facilities Rosource Program 10120M) for military construction projects, utilities operations and special projects; provided technical review and gvldarrce on all projects for federal and applicable state and local mandates; participated in devoloping the President's Budget for the annual POM process. Awarded Navy Commendation Medal. • Assistant Resident Officer-ill-Cllatge of Cunsuucliun (AROICCI. Washington Navy Vaud, Washington, OC (November 1082 -June 1984). Project engineer managing approximately 16 active Wnattuellpn projects (012M) at any one time throughout various locations in the Washington DC mca. Tire uiojurity of the projects were located in highly sensitive locations requiring explicit teclu,iaal wmplianco, and continuous liaison between the contractor and owner. Awarded Navy Achievement Medal. OTHER United States Naval Reserve, Civil Engineer Corps Officer (October 1000 - Present) EXPERIENCE Held various responsibiliticc including Quill needing Officw of a training regiment outium ul unit of 180 porsannvl; Adndoistr-tiva Offi.:m for the FIRST Naval Conalrus{an Ra9iment ..,.itb a epee of cootrol over six units end 3600 personnel: Operations Officer and Officer-in-Charge of a 140 person detachment. Two week active duty periods have Included porlorminq onvironmontnl complianco review in Naples, Italy, and various mobilization readiness training events over the poet five years. COMMUNITY OPERATION SMILE: Logislice Coordinator and assisted in tronolatione far a medical mission to Hong Zhou, Chinn (May 1 g02). FOIJCATION Master of Arts. Secondary Education, Mathematics and Science The Georg- Wnohingron UnlvereltY. Weshingten, OC 00071 Bachelor of Science, Civil Lngineering, University of the Pacific, Stockton, California Graduated Summa Cum Laude (1902) Additional courses taken toward Mnslus of Business Administration and Environmental Menagemanl degree,. PROFESSIONAL American Public Works Association ASSOCIATIONS American Society of Civil Eogi neoro RESOLUTION NO. A RESOLUTION CREATING THE CONSERVATION COMMISSION THE CITY OF ASHLAND RESOLVES AS FOLLOWS: SECTION 1. Established--Membership. The Conservation Commission is established and shall consist of nine voting members including the mayor or one council member, who shall serve as chair of the Commission; one representative of the solid waste franchisee for the city; and one representative from Southern Oregon State College; (Jnl and one representative from the Ashland School District. At least four of the other U�J1 members shall reside within the city. The commission shall also consist of certain / =7- non-voting ex officio members, including the Department of Community Development [l Director and the Conservation Manager, the Director of Public Works, the Building Official, the Director or Electric Utilities and City Administrator. Voting members shall be appointed by the Mayor with confirmation by the City Council. SECTION 2. Terms--Vacancies. The term of voting members shall be for three years, expiring on April 30 of each year. Any vacancy shall be filled by appointment by the Mayor with confirmation by the City Council for the unexpired portion of the term. The terms of the initial nine members shall be three members for one year, three for two years, and three for three years, which shall be drawn by lot at the first meeting of the commission after the adoption of this resolution. Their successors shall be appointed for three-year terms. Any commissioner who has four or more unexcused absences in a one-year period shall be considered no longer active and the position vacant, and a new person shall be appointed to fill the vacancy. SECTION 3. Quorum--Rules and Meetings. Five voting members of the commission shall constitute a quorum. If a quorum is present, the affirmative vote of a majority of commissioners present at the meeting and entitled to vote shall be sufficient to conduct business. The commission may make rules and regulations for its meetings and procedures consistent with city ordinances and this resolution, and shall meet at least once every month. At its first meeting, the commission shall elect a vice-chair who shall serve for a period of one year or until replaced by the commission. SECTION 4. Powers and Duties--Generally. The powers, duties and responsibilities of the commission shall be to educate and advocate for the wise and efficient use of resources by the City of Ashland and all Ashland citizens. In doing so the commission shall recommend to the council the adoption of policies, implementation strategies and funding related to: A. Recycling, source reduction and solid waste/landfill issues; B. Electric conservation issues; C. Water conservation issues; D. Resource conservation issues; E. New power resource decisions, but not including decisions involving wholesale power contracts; PAGE 1-RESOLUTION CREATING CONSERVATION COMMISSION (p:crdWwec=1.rw) F. Renewable resource decisions; G. Air quality issues; H. Education of citizens about resource efficiency issues; and SECTION 5. Reports. The commission shall submit copies of its minutes to the City Council and shall prepare and submit such reports as from time to time may be requested by the council. SECTION 6. Compensation. Voting members of the Commission shall receive no compensation for services rendered. This resolution was read by title only in accordance with Ashland Municipal Code §2.04.090 duly PASSED and ADOPTED this day of 1995. Barbara M. Christensen, City Recorder SIGNED and APPROVED this day of 1995. Catherine M. Golden, Mayor Rev' wed as to form: At4-z� Paul Nolte, City Attorney PAGE 2-RESOLUTION CREATING CONSERVATION COMMISSION (p:wmco cam,.rw) Memorandum �4E60� May 10, 1995 d: Mayor and City Council r ram. Jill Turner, Director of Finance p�1l�Ilptl: State Subventions RECOMMENDATION: Staff recommends passage of the attached Resolution certifying municipal services for State shared revenues. DISCUSSION: This resolution certifies that the City of Ashland is eligible for State subventions. The State program requires that cities located within a county having more than 100, 000 inhabitants must provide four or more municipal services to be eligible to receive state revenues. ALTERNATIVES: None suggested FISCAL IMPACT: The City should receive the following revenues in 1995-96 : Cigarette $ 49, 000 Liquor 135, 000 Highway 821, 000 RESOLUTION 95- RESOLUTION CERTIFYING CITY PROVIDES SUFFICIENT MUNICIPAL SERVICES TO QUALIFY FOR STATE SUBVENTIONS RECITALS: A. ORS 221.760 provides the City of Ashland may disburse funds from the State if the City provides four or more of the following services: 1. Police Protection 2 . Fire Protection 3 . Street construction, maintenance, lighting 4 . Sanitary Sewer 5. Storm Sewer 6. Planning, zoning and subdivision control 7 . One or more utility services B. City officials recognize the desirability of assisting the state officer responsible for determining the eligibility of cities to receive such funds in accordance with 221.760. THE CITY OF ASHLAND RESOLVES AS FOLLOWS: The City of Ashland certifies that it provides the following municipal services enumerated in ORS 221.760 (l) : 1. Police Protection 2 . Fire Protection 3 . Street construction, maintenance, lighting 4 . Sanitary Sewer 5. Storm Sewer 6. Planning 7 . Electric Distribution 8. Water This Resolution was READ BY TITLE ONLY and DULY ADOPTED at a regular meeting of the City Council of the City of Ashland on the 6th day of June, 1995. Barbara Christensen City Recorder SIGNED AND APPROVED this day of , 1995. Catherine Golden Mayor Reviewed as o form: ul N 1 e City Attorney Q:1jii1\wpkouocil\1evaharo.sct RESOLUTION NO. 95- A RESOLUTION DECLARING THE CITY'S ELECTION TO RECEIVE STATE REVENUES THE CITY OF ASHLAND RESOLVES AS FOLLOWS: SECTION 1. Pursuant to ORS 221.770, the City hereby elects to receive state revenues for fiscal year 1995-96. This resolution was read by title only in accordance with Ashland Municipal Code §2. 04 .090 duly PASSED and ADOPTED this 6th day of June, 1995. Barbara Christensen, City Recorder SIGNED and APPROVED this day of , 1995. Catherine M. Golden, Mayor viewed as to for Paul golte, City Attorney GAjiNwp\budga%sm.= {OF miff.,'; {�•ai `C l.. Pm or an dum GREG% June 1, 1995 Mayor and City Council rum: L Councilors Hauck and Thompson 11�jBCt: Proposed Campaign Finance Reform Ordinance In 1994, the voters of Oregon overwhelmingly passed Measure 9, a campaign finance reform measure. Part of the impetus for its creation was the feeling on the part of many citizens that our election process has moved beyond the control of ordinary voters. One of the most important things that can be done to regain the trust of our citizens is to reform the method we use to finance our elections. We try to elect outstanding citizens to serve in our government, but our present election financing method is flawed, in that is subject to abuses by special interests which can thwart the will of the people. Measure 9 addressed this concern for state and legislative offices, but, wisely, remained silent as it concerns local government. It is left to citizens and public officials to address these concerns as it best fits their locality. In Ashland, while we may not have had many obvious problems with our local election finance system, the current process is subject to possible abuse and special interest influence. Passage of a local ordinance would head off any future problems and would serve as a symbolic measure on our part that we support campaign finance reform of our total election system, including on the local as well as state and ..national levels. The purposes of this proposed ordinance would be to create voluntary spending caps for candidates for all city offices and for political committees for all city measures, reduce the influence of PACS and other interest groups, expand access to city elections for less well-financed candidates and promote small individual contributions as a foundation of a healthy campaign finance system. Candidates and political committees who accepted the voluntary ceiling on campaign expenditures would be allowed to accept contributions of up to $100 per individual and $200 per political committee. Candidates and political committees who did not accept the expenditure ceiling would be allowed to accept contributions of up to $50 per individual and $100 per political committee. Candidates and political committees who choose to accept the expenditure ceiling would be required to indicate their acceptance by filing a statement with the City Recorder's office no later than the deadline for filing their nomination papers or, in the case of political committees, no later than the filing of the name of their committee treasurer. The expenditure ceilings would be as follows: 1. City offices: $2 , 500; 2 . City measures: $5, 000. The expenditure ceiling would be lifted if a candidate or political committee who did not choose to accept the ceiling raised funds equal to 50% of the expenditure ceiling, or if an independent expenditure spent funds in support of or in opposition to a candidate equal to 25% of the applicable ceiling. After the expenditure ceiling was lifted, candidates or political committees who have accepted the ceiling could continue to accept contributions of up to $100, while candidates and political committees who had not accepted the ceiling could continue to accept contributions of up to $50. Additional reporting requirements would be imposed to assist in enforcing these provisions. Our request is for authorization from the Council to work with the City Attorney to bring back an ordinance implementing the proposed campaign finance reform. (re CA\CmPgor.XPM.�) r Of OREGON, June 2, 1995 Brian Almquist, City Administrator ram: Steven Hall, Public Works Director . " upjQtt: 1995 Water Year and Filter Plant Construction ACTION REQUESTED None, information only FILTER PLANT CONSTRUCTION UNDER WAYN A few weeks ago,Fowler Construction began the rebuilding of our fil ter[drinking water] plant. The pMect will be completed in approximately one year. The construction is carefully planned to minimize the impact on our ability to produce adequate water for the citizens and businesses of Ashland. Even with our careful planning, there is a need for each of us to understand the constraints drat we are facing this summer. One of our two mixing and sediment basins are not available for our use due to the new construction. This factor will limit our production of water to a maximum of 5 to 6 million gallons per day. The maximum production is dependent on the condition and temperature of the incoming water. During very hot days, demands in Ashland can exceed 6 to 7 million gallons per day. Each of us need to be aware of this situation. If we plan our water usage to minimize our water use, we will pass through this summer comfortably. Although this is a great water year, water conservation is very important to our City this summer. Watering of our yards and gardens cause the highest use of water during the hot and dry summer months. I ask you to consider the following two suggestions that will help minimize the impacts of watering our yards and gardens: • One that would be of great value to all of us would be your voluntarily agreement to water your landscaping and gardens on an odd-evert bass. If your address ands with an add number(1,3,5,7,9) wa r on the odd days of the month. Similarly if your address ends with an even number(2,4,6,8,0) water on the even days of the ninth. This will reduce the high demands that typically occur in the evening when most people irrigate their landscaping or garden. PAGE • Each of our local newspapers publishes a table that lists the amount of water you should use based on current water conditions. The tables are located on the weather page of each newspaper. The table lists how many inches of water you should use on your individual yards and gardens for watering every day or every second, third or seventh day. When you water, place a low can or plate on the area you are watering and measure the water in the container. When you reach that amount of water, you have given your yard and garden a treat by giving them just what they need! If you have any questions about the use of that information, please call the Conservation Department at 488-5306. Thank you for your cooperation. Next summer we will have our new filter plant on line with the capacity to meet our needs for the next twenty years. Remember ..... use water wisely!!!! cc: Dennis Barnts Daryl McVey PAGE 2-(c:w.mr\wstcr 5-mm) e+pF AjAf,�` AEmorandum 1. .0. June 2, 1995 �(IQ: Mayor and City Council Ix ram: James H. Olson, Assistant City Engineer pllCljEtt: PROPOSED NORTH MOUNTAIN AVENUE L.I.D. Please consider this request from Madeline Hill and the Ashland Parks Department to form a local improvement district to improve the easterly 1/2 of North Mountain Avenue from the current end of the curb and gutters, northerly approximately 3,700 feet to the existing pavement near the Interstate 5 overpass. BACKGROUND With the pending approvals of Madeline Hill's Mountain Meadows Retirement Community and the Parks Department's North Mountain Avenue Park, both are faced with the requirement of improving North Mountain Avenue. Minimum improvements would be a 20-foot wide strip of pavement to connect to Hersey Street. Ratter than oonstruc t the minimum street, both parties have elected to install curbs, gutters, storm drains and sidewalks. Because of the large single ownaship areas of undeveloped land on the west side of the street, little interest was expressed by the owners in including that side of the street in the improvement district. As services become available and as those properties develop further, street improvement agreements will be attached to the lots so that the west half street can be fully improved at a later date and under another L.I.D. The street section to be constructed under this proposed L.I.D. is 22 feet wide, and will provide two full travel lanes. DESCRIPTION OF IMPROVEMENTS The proposed street construction consists of providing full street improvements on the east side of North Mountain Avenue including: a. Concrete curbs and gutters b. Storm drains C. Sidewalks e. Asphaltic paving f. 12-inch water line and hydrants (partially funded by City) g. 130 space parking facility for North Mountain Avenue Park PAGE 1-(c:WSm=rVid%a=v et.M=) PETITION RESULTS A petition was presented to the Engineering Department on April 18, 1995, requesting the formation of a local improvement district to improve approximately one half of the total street width on North Mountain Avenue (east side only). The petition bears signatures of Hunter and Madeline Hill representing lots 39-1E-4AD, 200; 4DA lot 100, and the Ashland Parks and Recreation Department representing lots 39-1E-4DA 300; 4DD 100, 200, 300 and 400. Lots 39-1E-4DA 200, owned by Cynthia Lord, and lot 39- 1E-4DD, 402 owned by BPA are excluded from the district there by making the petition a one hundred percent (100%) representation of the proposed district. CONIPOSITION OF L.I.D. There are essentially two ownerships comprising the proposed L.I.D., including Madeline Hill and Ashland Parks and Recreation. A third lot owned by Cynthia Lord which is interposed between the Hill and Parks Department ownerships has been excluded from the assessment district. All assessments north of Bear Creek, including the Lord property frontage will be bore by the Hills. The Mountain Avenue substation, owned by BPA has also been excluded. The Parks Department will bear that additional assessment obligation. By excluding the BPA and Lord parcels the assessment district becomes one with a 100% in favor representation. It is suggested that in accordance with AMC 13.20.020 that the Council form the requested improvement district without public hearing. By reducing the amount of time required in public hearings and in notifications, additional design and construction time can be gained for a current year construction schedule. COST OF L.I.D. Since the construction requirements for the Parks Department is much more extensive than the remaining sections, due to the construction of the parking facility, the assessment rates are broken into two separate sections. a. The cost to be born by the Parks Department is $303.606.00. b. The cost to be born by the Hills is $187.075.00. A further breakdown of the costs per lot is shown on attached Exhibit "A". PAGE The cost estimate includes: a. Contract Engineering services $46,546.74 b. City Engineering Services $11,636.69 C. Administration and Finance Costs $22,303.65 d. Five percent (5%) Contingency $22,303.65 e. Construction Costs $387.889.50 TOTAL 490 680.23 ACTION REOMTED It is requested that Council approve this L.I.D. without public hearing and that the attached resolution be approved authorizing the improvement of the east half of North Mountain Avenue. Attachments: Petition Resolution Exhibit "A" Vicinity Map Map of District Preliminary Plan cc: Brian Almquist Steve Hall PAGE 3-(c:mgfn=r%i&j="st.M=) PETITION FOR STREET IMPROVEMENT LOCATION: North fountain Avenue Received by City Engineer Date Received -.3 Z8 S NOTION TO PETITION Person signing this petition must be legal owner(s) of record, or purchaser(s) in possession under a recorded land sale contract of real property abutting the proposed street improvement. If title to any parcel of property is in the name of two or more persons, all must sign. Petitioners should sign using their names as they appear on the records of ownership. TO THE HONORABLE MAYOR AND COMMON COUNCIL OF THE CITY OF ASHLAND: We, the undersigned owners of record of real property in the City of Ashland, Jackson County, Oregon, hereby petition that North Mountain Avenue; from the present end of curbs, northerly approximately 4,000 feet, be improved with curbs, gutter, paving, storm drains and sidewalks, in accordance with plans and specifications therefore as shall be adopted by the City of Ashland and the cost of such paving and improvements be assessed upon the real property benefitted thereby, and that we are the owners of the real property fronting (or benefitting) on said street. The proposed improvement shall constitute approximately half of the total street improvement width and shall benefit the east side properties only. NAME (signature) ADDRESS TAX LOT 'r/Y,o-Boh 13 3/f As/j/ 39-1 E ygfl a low, ,O, 13ok 133K A41ar>� 3 gTE fa- a00 po.Enk 133K r&y/ 9-I o- f/C0 , �o• �at l33Y A;414)l,� 39-I t iooA 3y0 S . rasht�na 39 IE- 4DH 59 -ic• - 400 Ji 4� RESOLUTION NO. 95- A RESOLUTION OF INTENTION TO PROVIDE FOR IMPROVEMENTS TO THE EAST HALF OF NORTH MOUNTAIN AVENUE; AUTHORIZING AND ORDERING THE LOCAL IMPROVEMENTS; ASSESSING THE COST AGAINST THE PROPERTIES TO BE BENEFITTED AND CREATING THE NORTH MOUNTAIN LOCAL IMPROVEMENT DISTRICT THE CITY OF ASHLAND RESOLVES AS FOLLOWS: SECTION 1. It is the intention of the Council to make improvements to the East Half of North Mountain Avenue from the present end of full street improvements, northerly approximately 3,700 feet. Such improvements will be in accordance with costs estimated to be $490,700.00, of which all will be paid by special assessment on the North Mountain Avenue Improvement. SECTION 2. The local improvement district shall consist solely of tax lots on the east half of North Mountain Avenue as described in the attached Exhibit "A". SECTION 3. Since all of the owners of the property to be benefitted and assessed requested such improvement, the Council has the authority pursuant to AMC § 13.20.020 to initiate and construct the local improvement without publishing or mailing notice to the owners of the affected property and without holding a public hearing regarding the proposed local improvement. SECTION 4. A local improvement district is created and shall consist of the property on the east side of North Mountain Avenue Improvement as shown on attached Exhibit "A". The district shall be call the North Mountain Avenue. This resolution was read by title only in accordance with Ashland Municipal Code §2.04.090 duly PASSED and ADOPTED this _ day of 1995. Barbara M. Christensen, City Recorder SIGNED and APPROVED this day of 1995. Catherine M. Golden, Mayor Reviewed as to form: Paul Nolte, City Attorney (c AenginemVid\m�t owt.wd) EXMrr "A" Composition of North Mountain Avenue L.I.D. MAP NO. LOT FRONTAGE COST TOTAL OWNER NO. PER ESTIMATED ADDRESS FOOT COST 39-1E-4DA 300 320.00' $164.20 $52,544.00 City of Ashland Parks Department 39-1E-4DD 100 38.00' $164.20 $6,239.60 " 39-1E-4DD 200 169.30' $164.20 $27,799.06 " 39-1E-4DD 300 111.80' $164.20 $18,357.56 " 39-1E-4DD 400 1,209.96' $164.20 $198,675.43 " Total 1,849.06 $303,615.65 Parks Dept. Total 39-1E-4AD 200 732.00' $162.40 $118,876.80 Hunter & Madeline Hill P. O. Box 1334 ASHLAND OR 97520 39-1E-4DA 100 420.00' $162.40 $68,208.00 Total 1,152.00' $187,084.80 Hill's Total PROJECT 2,361.96 $490,700.45 TOTAL PAGE 4-(c:en in.,Nfid%n=n st.Mm) I N I t0 I n 1 c0 I I V ` t [ ltifil : : ll ] t [ Lili [ ! J ] if 11 tl lLl l ] , Lf l : i ll [ le ] f ffil i :01 , ff itC o`:=a: . f f i , i i 9 i l l f f t : 6 f [ S i �j i i i 1 5 �'�••'_ i ! f gP j fl ] L { s ; igi{ f s3crePe fr { {r q P s i if # :'�•ees ] l if c [ l i L l l 3 t :fl ] eEef , lc e: t a e a [ IC ' — i { ? 3 L 1 f ;{S t�i �il Si� if Sf ? ftr5 [ g � {s 31f .� i � f is ley 1 , � ; 1 ; � 3 � �3P � ?.c• §� fitild! ? � 1a � l � lFfiSSi # PPd �'� �-' l� CI : : illdfa [ ; LC ] ] I : : L ] [ 0 „ afa , ta ° itt33L f � ` Yom- ' f ffflf liii Pf f �-_•• -� (; I t s 9i i ` s1 i _ q- (�V131 i! ` d13i — `'' a r \ E 0 ' ✓ 5s ; t{i ip 1, Ill m l ±1 :i fi; w r 1 71,1 1 i , U' 1 :aaf: : I la a a L : 112 I^r yyrvr.��I�•jfl� `�'�/y� ��y� UUt—��' �(�� , o QI ��\� •� , aft 9 f ,x, L :t i L 3[ [ — � _ o lily©QL��d° s ��a �? 4� ljfi ; � �°, g ' tt3 3 3 o / � � I - �� C s issf : S�spp [ir ps( ii I� t �©� '• y �_�� , �Y1fEEdai #,aiP�lj � m . i S 2 S y : 1 `�."—.__` Pltlt�aci �°ti lP f3i[fij5 fjj ` fq{ ef¢¢ cS{cti r �L �, ffSiilfCi ! i3Ti[`it xe {e {tliij I N 1 M I V 1 In 1 m I N i Ib I m 1 0 i .J I_ . ai• it ( I O J p b��a.l mod Hd'eh� i •1 ILI! L •J YYif:: Q Vii: . s, I LLLJJJ •� �� p 1 �I i i o �+II r I as z ! �n it c . Ira" t, \ \ J I m ..:J+! ... .. BYO . . m � k_ r=-�,,tk �•� '. El r V•- i'a r4 2.... ry i o— r p � I I I r o a - Z �y O ti S w e a 4o CITY LIMIT5 4� �, rTw 7 11 HH WRE iay.s. n �ar.0 n .n.a n F N \\ \ S mEmmom \ — C F reran[M .uw n z n 1{M n MOYT T �\ \\ c� . C C nT V 0 L C d q F F V ORDINANCE NO. AN ORDINANCE MODIFYING THE ASHLAND COMPREHENSIVE PLAN MAP FROM SINGLE FAMILY RESIDENTIAL RESERVE TO HEALTH CARE, AND MODIFYING THE ZONING MAP FROM RR-.5-P TO HC FOR THE PROPERTY COMPRISING APPROXIMATELY 21 ACRES LOCATED ON THE EAST SIDE OF NORTH MOUNTAIN AVENUE, BETWEEN INTERSTATE 5 AND BEAR CREEK. THE PEOPLE OF THE CITY OF ASHLAND DO ORDAIN AS FOLLOWS: SECTION 1. The Ashland Comprehensive Plan Map is modified from Single Family Residential Reserve to HC for the area indicated on Exhibit "A". SECTION 2. The Ashland Zoning Map is modified from RR-.5-P to HC for the area indicated on Exhibit "A". The foregoing ordinance was first READ on the A� day of June 1995, and duly PASSED and ADOPTED this day of , 1995. Barbara Christensen, City Recorder SIGNED and APPROVED this day of , 1995. Catherine M. Golden, Mayor Approved as to form: Paul Nolte, City Attorney Exhibit "A" Comprehensive Plan Zoning Map Map Modification Modification .ee � $ _ •--mac-� _ 7WEVADA NEV ADA u z � Y = Y to 5-1 30 o s o < 30 i a � . n i < 1 Health Care _ _ HC LU LU o 9 0 � NE/ENI1D! Nae ` I o nsV, emor and nm �4E607 June 2, 1995 Mayor and City Council ram: Peggy Christiansen, Assistant City Administrator �lYDjECt: Camping Ordinance and Companion Social Service Recommendations RECOMMENDATION: Approve second reading of proposed ordinance. DISCUSSION: Staff continues to work on a number of follow-up items related to the no camping ordinance and social service recommendations: 1. Camping Vouchers. The City Council asked staff to pursue a camping voucher program. An initial "scoping" meeting was held last week with Councilors Hagen, Reid and Hauck present. Also present were Kelly Madding, Housing Officer, Capt. Mel Clements, myself and Sue Crader of Interfaith Care Community of Ashland (ICCA). The discussion focused generally on gaining a more specific understanding of the homeless populations in Ashland and their varying needs. It was acknowledged that a voucher program is by definition a "bridge" program in that it provides a temporary camping subsidy for short periods of time(some number of days under some prescribed conditions during the camping season April through October) until transitional or more permanent housing can be obtained. As such, a voucher program would best serve individuals who seek permanent housing, as opposed to those who live a "permanent" homeless lifestyle for personal choice reasons. Other discussion points included the need to identify a camping facility which would accept the voucher/payment and it is still uncertain whether the three local campgrounds will choose to participate in such a program (additionally, at least 2 of these facilities are not on transit fines). If they do not, then an alternative facility may need to be considered. Our next steps will include attendance at the next ICCA monthly board meeting to explore further options and to contact the local campgrounds to determine their willingness to participate in such a program. 2. Education and Referral Program. The Pofice Department continues to work on this program which will be implemented via Retired Senior Service Volunteers, Central Area Patrol, Bike Patrols, etc. 3. Monitoring and Feedback Program. Upon adoption and implementation, staff will provide a report to the City Council (within 3-4 months). ('?'-tf I"T-7 c JUN 0 5 1995 LIL��i��:J"ii v 4 June 1995 209 North Wightman St . Ashland OR 97520 The Honorable Catherine Golden, Mayor City of Ashland, Oregon Dear Mayor Golden, With this letter we wish to express our strong support for the ordinance banning camping and promoting the control of certain forms of behavior within the City of Ashland. We have watched in horror as our lovely city has become plagued by lawless transients who wantonly destroy property, aggressively panhandle and continue to be a public nuisance . While we applaud the generosity of Ashlanders to the genuinely needy in our midst , the encouragement of able bodied and often aggressive alternative lifestyle people is making our village unlivable . We urge you and the City Council to listen to the quiet reasonable voices of the business community and other tax payers who insist that you take action to take back our community from this arrogant and anti-social behavior and urge vigorous enforcement of the new ordinance . We thank you for you consideration. Yours sincerely, Z�F '4�1 Willard F. Hamilton Diane B . Hamilton WE THE UNDERSIGNED DO SUPPORT THE CITY COUNCIL IN THEIR COURAGE TO REPRESENT THEIR CONSTITUENCY IN THE MATTER OF BANNING CAMPING ON PUBLIC PROPERTY AND OTHER RELATED ORDINANCES. NAME ADDRESS 2. 4. 4� &w0�, t��nnow aBSoZ,� Act p .(�uCAn�n9 5 "D.. cw� .2 jQV el 10. �'�,�� J ' Z 12. () 13. ,, 14. 15. 5S0 oaL Lnvll AShla^eL 16. ,lcullc.5 I . W CSC 566 o� i� (� 11 -() /, 17• p� l� S`7 C/ OAK eNotc, 154 ANo 18. / v�G ap,6 1 l u o 611 4 F5 �H 19. OYl✓1l\/Sk,ll��a,.� (,35 00. k�c�l9� o s �i �o.-hl 20. Vrt"6Vl 17e�rov�1� 70b 0o.1- kholl 21. J/ H A Ga T-rFS0 TJ ��clva LL S/-/( �J TL "W9 THE UNDERSIGNED DO SUPPORT THE CITY COUNCIL IN THEIR COURAGE TO REPRESENT THEIR CONSTITUENCY IN THE MATTER OF BANNING CAMPING ON PUBLIC PROPERTY AND OTHER RELATED ORDINANCES. NAME / 1 ADDRESS Q {� -2 `f 3 -74 �3 5• ,C'a 73s 6. 733 „ , 7. � -7 -7 � 3-(zk I-\J� &- Q 8. .�e"- _ 7 7 CTa / -- 10. C e C2� cwt 12. �hr 14. 16. 17• 18. �� I r U J 6 a Pk, 19. j d/ J 20. O 2 21. �,Q� Cu/� �6 We support the Council for representing our views by passing a ban on camping and panhandling. e{ 2 175 o�- �� 2335 (IAA 1U , ,R�Ji'� 1,1t�"✓"wv %a(.�� / � Cyr%vwV �'�(L�/j� wd/� 0 4 We support the Council for representing our views by passing a Dban on camping and panhandling. ) o� • " - �/3 6 !3'I�-i�.P C��- Air , ��Gh-„� 6�/. nlelcQSJ-. S u �ou7�L H3 ��1en�cvis�4�r. Q4sbldMA k -- 366 '0 zr CLV / 072 079,e E --� 1 1 7 9 17>7 - J-7 /r//Jj 1565 Siskiyou Blvd. #1 Ashland, OR 97520 June 2, 1995 Editor Ashland Daily Tidings 1661 Siskiyou Blvd. Ashland, OR 97520 TO: Mayor Cathy Golden, City Council and Ashland Residents RE: Proposed Camping Ban (NOTE: Please publish before June 6th) Everybody loses if anybody loses when it comes to personal freedoms. Having a place to sleep is not only a personal freedom, but also a God- created necessity even for the penniless hippie, the homeless drunk or the suddenly destitute middle class mill worker. The soon-to-be-passed ordinance that contains the camping ban will make it illegal for you to sleep in your own vehicle or anywhere if you become homeless in this town unless you know someone with private property to impose yourself on. The City Council would have us believe that this ordinance would only be enforced if there were a complaint, which in legal terms is called "selective enforcement" which is unconstitutional . This ordinance is mean- spirited and is clearly aimed at the "street people" that the merchants, mayor and city council are trying to sweep out of town or at least out of sight . The City Council would also have us believe that there are services in place to pick up the slack. This is simply not true. They do have a new grant for some day-use services, but this grant offers no money to cover a place to sleep. The Council refers often to a homeless task force as one of the services available, when in fact this task force does not exist . They refer to camping vouchers, which where available, would be occasional at best . An occasional camping or motel voucher does not cover the slack. Anyone can land up homeless, and many of us are just a hair breath away from it . I feel for those homeless ones who thought of Ashland as their home if this unfriendly ordinance passes on June 6th. Oh yes . . .what about those Winnebago-style campers who come to Ashland to see Shakespeare? Are they going to be given tickets for camping on our streets? I don' t suppose there will be any "complaints" about them! Because of problems caused by a few thoughtless or anti-social people, the whole town is now about to lose some more of its personal freedoms . Everybody should have the freedom to choose which town they call home and should not be discriminated against just because they are too poor to pay a rent or buy enough gas to move to some other place where sleeping is not illegal . The merchants have chosen which God they' re serving, and they are insisting that the City of Ashland serve the same God. Beware, Ashlanders, the God of Money (Mammon) has taken over your town! JI/,- Pamela Goodwin June 5, 1995 The Mayor & City Council City of Ashland City Hall Ashland, OR 97520 —� Please Don't Feed The Bears When Seattle, WA had a problem with panhandlers it borrowed an effective practice from the National Park Service and adopted the slogan "Please Don't Feed The Bears." Perhaps we too need to refer to the wisdom of the Park Service to improve the environment for all of us living and visiting in Ashland. I'm referring to the practice of not giving bears handouts. Bears receiving handouts leam how to live off of and depend upon others for their food and shelter, rather than learning and practicing the skills they need in order to be self-sufficient members of the environment. As the bears' dependency on hand-outs increases so does their aggression toward anything and anyone who inhibits or denies their needs. The bears' ability to survive on their own (without handouts) is greatly diminished also. Bears may need help during tough times when food and shelter are scarce. The Park service has learned that him the bears are helped is essential to the bears' well being and to the well-being of others who share their space.It is essential that the bears learn and practice skills which allow them to be self- sufficient in an acceptable manner. If fundamental skills are no longer learned or practiced the bears develop a life-long dependency on others, and are identified as rogues. We have to stop feeding the bears before we all are consumed. By allowing the current practices of panhandling and camping in unauthorized and other desirable areas we are encouraging the bears to become rogues. The bears we see on our streets are not homeless, but they are rogues and have chosen to be that way. They are teaching others to become rogues also. With the City's parks & streets being used as urinals, etc. our health and safety as well as the health and safety of the bears are at risk. It is the duty of the Ashland City Council to protect us all. Lani L. Holgate Ashland, OR CC: Ashland Chamber of Commerce Ashland Daily Tidings RUTH M. MILLER = - PHILIP C. LANG. LCsw JUN 0 758 B Street • Ashland. Oregon 97520 i! 4p 503 482-8659 d �l TO June 5, 1995 To: Secretary to the Ashland City Council PLEASE DISTRIBUTE ENCLOSED COPIES OF MY LETTER TO THE EDITOR TO EACH OF THE COUNCILPERSONS AND THE MAYOR PRIOR TO TONIGHT"S COUNCIL MEETING. Th k you, C LANG RUTH M. MILLER -= PHILIP C. LANG. Lcsw 758 D Street Ashland. Oregon 97520 503 482-8659 June 5, 1995 To: The Editor - Daily Tidings (Ted Taylor) From: Philip Lang Re. : Ashland Ordinance on Camping This year we commemorate the fiftieth anniversary of the liberation of the Nazi concentration camps. The City Council is considering an ordinance that essentially places sanctions on a group of people that some of us in Ashland consider "undesirables". Is it too far-fetched to relate these two occurences in history? By degree, perhaps, but not in principal. The first - and major step in mistreating, controlling, ostracizing, and sanctioning a group is to define it as "other". "alien", "different" %in ways considered threatening to the populace at large. Once people have a mind-set that this is permissable, the way is open for increasing brutalities. Hitler did it to the Jews, George Bush and company did it to the Iraqis, George Orwell explores it in 1984. - If you think this is not already happening in Ashland, see two letters already known to Tidings readers (copies attached) . The first, from one of our neighbors in Ashland, the Groves, appeared in the June 2nd issue. It speaks of "undeserving freeloaders", as apart from "the few deserving". The Groves are apparently ignorant of the fact that Jackson County is one of the poorest in Oregon. For example, 70% of the children 0-5 years of age in female headed households, are below the poverty line. The rate for all children 0-5 years of age living in Jackson County is 31% (Source: Jackson County Commission on Children and Families) . Many of the poor are working full-time, yet cannot survive. From this we draw two conclusions: (1) some young people are reacting to the fact that family wage jobs are not available to the extent that people like the Groves think they are, and (2) we need to focus on exploitation, and who the "freeloaders" really are before judging, blaming and attacking others. As a human services professional and executive for thirty- two years, I have .seen scores of "welfare programs" that at base were really subsidizing the corporate and wealthy. A woman working full-time, with two children at current wage levels in Jackson County needs assistance with food and fuel the fourth week of every month, according to ACCESS, will the Groves and others of their ilk please define "deserving, poor" for us? The second letter (attached) is from Michael Gibbs, President of the Ashland Chamber of Commerce - and written on Chamber stationary. It is one of the most violent, inflammatory, and demagogic letters I have ever read. Its gyrations and exhortations would delight fictional and real fascists, then and now. "Democrat'," is in peril we are told. City Council members are not only making policy, they are acting "bravely". Fear and scare tactics abound: ."What happens if the Council fails to enact new ordinances? What then?. .. .How many more will come?" And the final terror message: "If you don't (support this ordinance) . . . God only knows what's going to happen." It's plain that people like Michael Gibbs, and other downtown merchants, are afraid. Since they all claim to be liberal, humanistic, progressive - you know "typical Ashlanders" - they can only justify their behavior by projecting monstrous intent and behavior onto "those people". To what extent is their fear justified? I am awaiting documentation from the Ashland police department on just how much of a problem exists. I have been told, impressionistically, that there are more incidents of misdemeanor activities - public urination, minor fights, and so on. I have also been told that no felonious acts have been committed. Now public urination, fistfights, etc. are violations of public decorum and peace that have long been covered by statutes. I would assume, for example, that some bloated tourist who has enjoyed an expensive meal including .wine and exotic coffee at one of our downtown establishments, and who left in an innebriated state with swollen bladder, and who subsequently loudly relieved himself on the wall of said restaurant, would be subject to the same sanctions as some younger, impecunious person lacking the price of admission. The constabulary, in brief, does not need further "empowerment". The merchantry are afraid of one thing only: that they-will lose business. This has yet to be documented; I doubt that it will be. But even if it were to some small extent true, we have to ask whether can abbreviate the freedoms of one group to serve the gain of another. Whether the "street people" have "opted out" of ''our value system", whether they can't work, won't work, can't find jobs, or simply don't share the values that make the rest of us anxious, worried, financially stressed and less human all the time is beside the point. In this democracy, we are endowed with certain inalienable political and civil rights, regardless of our position in the economic system. Tncidentally, perhaps it has not occurred to some of our fellow Ashlanders that exactly, what they moved here to get away from, and which we all directly or Fndirectly helped to create in our respectve areas of origin, has now followed us here. Shall we now re-enact ex-police-chief-now-mayor-o£-San- Francisco-Frank Jordan's dragnet sweeps on our streets? Michele deMontaigye, the great French humanist and essayist, and father in many ways of the Enlightenment, whose ideas in turn nourished our Founding Fathers in their plan for our nation said: "no matter how fast a man runs, his backside is still behind him". We need to confront the problem - not the people experiencing it. We need to act on our stated commitments to humanistic and progressive civic behavior. To follow the present course towards passage of this ordinance is in fact to move towards losing "this beautiful city" - our inner, spiritual beauty and decency. I urge all my fellow Ashlanders to (1) prevent this from happening, and (2) come together on resolving the practical issues involved in homelessness and "street people". Sin erely, C LANG. PHILIP C. LANG has be6jan executive of human service programs for thirty-two years. He is also a real estate developer and investor in Ashland. t No free handouts ier for them to come into town and continue to panhandle.Until you've to the undeserving experienced being called something that rhymes with "witch," when We have read the ordinance relat- approached for money, don't guess ing to aggressive panhandling, side- what it feels like. walk camping and other offensive We rnust_show our support for behavior that has bedome a serious those that are worldng so hard for us. problem here in Ashland. We are We encourage you to obtain and definitely in favor of following, read a I copy of the ordinance and through with this type of approach to. come to the council meeting on June such unacceptable behavior. We 6. intend to be at the meeting on June 6 Rollis and Helen Grove to Support the city council. 128 S.Laurel St. We also wish to support those. .i Ashland who feel that free handouts will not be given to undeserving freeloaders who are being sent to Ashland, by j word of mouth and signs under the freeways.The few deserving people who are in need will certainly be covered by section 10.46.040 (pan BY It is our hope that this type of discouragement will eliminate the problem and bring our sidewalks back to the use for which we all pav taxes. It is our feeling that we could eas- ily lose our beautiful city if this problem is not solved. We all came here for the very reasons that people ? vw uvuv avoi�evva m , sm . .. Of this caliber wish to remove. Our freedom to move about in a beautiful city, to enjoy the outdoors without falling over a body half asleep on the sidewalk or park grounds, and to have a community available for the thousands of tourists who support us,is the very reason that we all are here. These people are taking away our rights. They do not pay taxes and wish to use our facilities free of charge. A campground provided for their benefit would only make it eases May 26, 1995 3...2....1...Action 1. 1...Action 1...Action Ashland Chamber of Commerce 110 Eosi Main St. June 6 P.O.Box 1360 Ashfond,Oregon 07520-0046 Be at the City Council meetingl 150314823486 All we have is one more major action left,one more bout of political courage when we need to show EMOTIONAL SUPPORT for our City Council members, who will more than likely be subjected to an onslaught of abusive verbal intimidation. We need to let people know thgt.we are 109.%behind the Council: that they are, in this matter,truly representing their constituency. One more action and we can begin to take back our streets and public places,begin to MAKE THEM FEEL SAFE AGAIN. It is IMPERATIVE that you be there. We need numbers. People who will stand up AND BE COUNTED, who will show that our political system works. It appears at this time that the public hearing will not be reopened, but anyone has the opportunity to speak during the 15 minutes allowed during the Public Forum Section of the agenda which generally occurs early in the meeting. If we don't face up to this extortion, I fear emotional intimidation could sway events in ways we might very well. not like;that the logical progressive ordinances being put forth might be tampered with or ignored. I fear this can happen. Had you been there at the last Council meeting, you might fear it also. . If you think this isn't important, or that you can't make it,ask yourself, "What happens if the Council fails to enact these new ordinances? What then? What kind of a signal will that send out?How many more will come?" This is not over. The ordinances are not yet law. They have one more reading. Word has'it that some members of the City Council might yet back off from the ordinances. Their courage might yet waver, that emotion will overpower logic. Encourage them to be brave. Encourage people to write or phone Susan Reid, Rob Winthrop and the other City Council members to let them know you support what they bravely did. But most importantly,be there on June 6 when they convene once again on this issue. This could go a long way in saving Ashland from the massive problems faced by other cities here on the west coast. . . There are times when democracy mewls action, this is one of them. We need you. We need your support. Get a neighborhood petition of support going, send them to the Council, to the Tidings, and to the Chamber. Don't wait. Do it. If you don't...God only knows what's going to happen. Mirharl Clibbs LJUiosm ' r7 L CU.2_ Ca tkle a Z c gl a'wa//ly / t�� N CC) ss�ara his a / Ae- t1-Al --4- � _ t C QQ cam ) Q rt GLD A-e ( �?.�G✓ C�9t t1 J cA - ke- -� 1/ham ceh WE THE UNDERSIGNED DO SUPPORT THE CITY COUNCIL IN THEIR COURAGE TO REPRESENT THEIR CONSTITUENCY IN THE MATTER OF BANNING CAMPING ON PUBLIC PROPERTY AND OTHER RELATED ORDINANCES. NAME ADDRESS 2. /'� Sal 3• C�-��l-�ti � �J�.�� S%/ L.%L�� 1��{° (_ �2 . ��,Gc.��,r.cf: G=ii 4. 41'A i' Ca: aJJ)CN ;Y.l cc1` ;� ,U tiAUA 5 6. /�-%c... -.//lz.,,�h.. - z < s� .� _r ji.:...•«;; r .� (1=Ju,:. � //, �. `t-, 'T• <'U,v..avt �C, 1If vt 13.Xv i 9• i'� .'JL-,_/ �+'="t'L,%,� •°� L.'-� CtT l.C._ls ,'.`Li�G �-'.C-/t i-/-�.. C��f✓�, /� / /� , '-, � 1` / �` �/lam , ',.�`�`-�/ � "`�-•� 14. 15. Ls s o - 16. 17 � -I�u, . ��.�. l��cu�� , C/ l�.�' K �NG L C, ''�. a 18. 19• �` 1 51� 71C v� � nlr��.\ '�:C h� , 20. ,JE.��"Di�V 21. 22. '' WE THE UNDERSIGNED DO SUPPORT THE CITY COUNCIL IN THEIR COURAGE TO REPRESENT THEIR CONSTITUENCY IN THE MATTER OF BANNING CAMPING ON PUBLIC PROPERTY AND OTHER RELATED ORDINANCES. NAME ADDRESS t o4k < . ry�� ti� .4r -V// 9. 7• ,�.'L ��r .tea, . . : ,�. - n ry 10. 12. :� r c 13. 14. "r 18. lj 6 1)k 19. V�i Lv d l N �Aic /f Aid 20. 1 21. � v 2 0 WE THE UNDERSIGNED DO SUPPORT THE CITY COUNCIL IN THEIR COURAGE TO REPRESENT THEIR CONSTITUENCY IN THE MATTER OF BANNING CAMPING ON PUBLIC PROPERTY AND OTHER RELATED ORDINANCES. NAME ADDRESS 2. 3• � z G1L 4. 4. &ix 5. 6. 8. 9. 10. - i' ✓f r 12. t�' ' ! �v L,I � 'fill ) 14. �'!/�" YL�/ 1 r�1�(JL' � E L� UJG"C 1 %vi ' i • � L'/ IS SO 16. �? ' 17. CA, (c ctU� c 19. t,o„ S ,II��c�� X35 �� k� �L� , mss (, 21. �j / 11n� i�1 �� r T F 22. � r WE THE UNDERSIGNED DO SUPPORT THE CITY COUNCIL IN THEIR COURAGE TO REPRESENT THEIR CONSTITUENCY IN THE MATTER OF BANNING CAMPING- ON PUBLIC PROPERTY AND OTHER RELATED ORDINANCES. NAME 1 / ADDRESS l<H,.oe/ -5 'b'� �vl 2. ��-j ��/��.� � .3 s- fir. � �-,.�:,1/ .. �fl��•-�/ 3. --? n 9• Lei ; � i• �ti • , -�'�-, 7� ; " 10. C a, i o-��.• u [� L� 12. _� r '��_ i ,. \ ��{ U �1 t•��._ �Gt•l.ol� 1 : 13. 16. ' 18. 19 20. 21. �,.,:, . 10 2 0 . yy 4 June 1995 209 North Wightman St . Ashland OR 97520 The Honorable Catherine Golden, Mayor City of Ashland, Oregon Dear Mayor Golden, With this letter we wish to express our strong support for the ordinance banning camping and promoting the control of certain forms of behavior within the City of Ashland. We have watched in horror as our lovely city has become plagued by lawless transients who wantonly destroy property, aggressively panhandle and continue to be a public nuisance . While we applaud the generosity of Ashlanders to the genuinely needy in our midst , the encouragement of able bodied and often aggressive alternative lifestyle people is making our village unlivable . We urge you and the City Council to listen to the quiet reasonable voices of the business community and other tax payers who insist that you take action to take back our community from this arrogant and anti-social behavior and urge vigorous enforcement of the new ordinance . We thank you for you consideration. Yours sincerely, Willard F. Hamilton Diane B. Hamilton 1565 Siskiyou Blvd. #1 Ashland, OR 97520 June 2 , 1995 Editor Ashland Daily Tidings 1661 Siskiyou Blvd. Ashland, OR 97520 TO: Mayor Cathy Golden, City Council and Ashland Residents RE: Proposed Camping Ban (NOTE: Please publish before June 6th) Everybody loses if anybody loses when it comes to personal freedoms . Having a place to sleep is not only a personal freedom, but also a God- created necessity even for the penniless hippie, the homeless drunk or the suddenly destitute middle class mill worker. The soon-to-be-passed ordinance that contains the camping ban will make it illegal for you to sleep in your own vehicle or anywhere if you become homeless in this town unless you know someone with private property to impose yourself on. The City Council would have us believe that this ordinance would only be enforced if there were a complaint, which in legal terms is called "selective enforcement" which is unconstitutional . This ordinance is mean- spirited and is clearly aimed at the "street people" that the merchants, mayor and city council are trying to sweep out of town or at least out of sight . The City Council would also have us believe that there are services in place to pick up the slack. This is simply not true. They do have a new grant for some day-use services, but this grant offers no money to cover a place to sleep. The Council refers often to a homeless task force as one of the services available, when in fact this task force does not exist . They refer to camping vouchers, which where available, would be occasional at best . An occasional camping or motel voucher does not cover the slack. Anyone can land up homeless, and many of us are just a hair breath away from it . I feel for those homeless ones who thought of Ashland as their home if this unfriendly ordinance passes on June 6th. Oh yes . . .what about those Winnebago-style campers who come to Ashland to see Shakespeare? Are they going to be given tickets for camping on our streets? I don' t suppose there will be any "complaints" about them! Because of problems caused by a few thoughtless or anti-social people, the whole town is now about to lose some more of its personal freedoms . Everybody should have the freedom to choose which town they call home and should not be discriminated against just because they are too poor to pay a rent or buy enough gas to move to some other place where sleeping is not illegal . The merchants have chosen which God they' re serving, and they are insisting that the City of Ashland serve the same God. Beware, Ashlanders, the God of Money (Mammon) has taken over yJJour town! /�Y�� Pamela Goodwin I i i r I- s — — - — - - - = - -- ► � 1 I I , is I a ��- / �i. ► ice' 1�' •-y• 1-' • l r iOwl- �o fie' GL to CL _ �t - - -- � �M r It - -- - - - - --Sy---- - ug A W7 �—_;l �' _ - 4 :_•k ,� icy --- - - -= - - -I. - -- - - - ^�_� . .to cL s 7 IN La 7 _ - 7 _.14--&Sf--/Il gib__ _ v c�iw� S-- ... poll td S_mil. �l S t- ,eve j h P o k 17S-D. _— ta � - - _ _ �c�t�ao_� _ 440 - L�3 o?2'f�!- ------ - - - -- `�-�-2 -.�� s 5• -� - - - - - - AS fA(,,ANb ° --- - — - ----- 9'7 9 Q - -Si2e�- � 1 •-- - 'I-rv-p�to�O car ; F : Ic �p . log - - - = - -Z 52 �-- ----- - --- ----- - la9---vim j7oal,' ✓_ __ -- Ao-- -40ILL. --- ---- v,2_ I - G�lu��? p IZ_ 20 ---- all Gel Rah - W �r =—Ckm 4�fi7 x lc� < 0V 7-Ale tiF OR Sao lAk c 1 CA .0 boy - �. ? 4 12 0 CX 9� .47 5 td Contents of Record for Ashland Planning Action 95-022 REQUEST TO AMEND SECTION 18.24.040 & 18.28.040 (R-2 and R-3 Zones) OF THE ASHLAND MUNICIPAL CODE'S LAND USE ORDINANCE RELATING TO FRONT YARD SETBACKS - SPECIFICALLY DEALING WITH REDUCTIONS ALLOWING FOR PORCHES. APPLICANT: CITY OF ASHLAND Proposed Ordinance . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1 Planning Commission minutes 3/14/95 . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3 Staff Report of 3/14/95 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4 Staff Exhibits . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7 ORDINANCE NO. AN ORDINANCE AMENDING THE ASHLAND MUNICIPAL CODE, LAND USE ORDINANCE, MODIFYING FRONT YARD SETBACKS IN THE R-2 DISTRICT AND ENCOURAGING PORCHES. ANNOTATED TO SHOW DELETIONS AND ADDITIONS. DELETIONS ARE LINED THROUGH AND ADDITIONS ARE SftWED. THE PEOPLE OF THE CITY OF ASHLAND DO ORDAIN AS FOLLOWS: SECTION 1. Section 18.24.040.D. and Section 18.28.040.D. of the Ashland Municipal Code, Land Use Ordinance is replaced in its entirety as follows: "D. Standard Yard Requirements g"Outside, t.h&)4-,,t I Front . .. .............. yards 10 the from prgperty`ltne All garages accessed from the front sCtall have minimum setback of 2fl' from the front property Imp; side yards, six (� feet; the side yard of a corner lot abutting a public street shall have a ten (4-0) foot setback; rear yard, ten " feet plus ten (40) feet for each story in excess of one (1) story. In addition, the setbacks must comply with Chapter 18.70 which provides for Solar Access." Standard Yard Requirements Wuhan the.Htstortc"interest Axed:* Front yard, twenty feet; side yards, six (6) feet; rear yard, ten feet plus ten " feet for each story in excess of one (4-) story. The side yard of a corner lot abutting a public street shall be ten f". In addition, the setbacks must comply with Section 18.70 of this Title which provides for solar access. The foregoing ordinance was first READ on the day of 1995, and duly PASSED and ADOPTED this day of 1995. Barbara Christensen, City Recorder SIGNED and APPROVED this day of 1995. Catherine M. Golden, Mayor Approved as to form: Paul Nolte, City Attorney Z PLANNING ACTION 95-022 REQUEST FOR AN AMENDMENT TO CHAPTER 18 OF THE ASHLAND LAND USE ORDINANCE RELATING TO FRONT YARD SETBACK REQUIREMENTS FOR THE INSTALLATION OF A FRONT PORCH WITHIN THE R-2 AND R-3 ZONING DISTRICT, EXCLUDING PROPERTIES LOCATED WITHIN THE ASHLAND HISTORIC INTEREST AREA. APPLIANT: CITY OF ASHLAND STAFF REPORT Molnar reported that an identical amendment was adopted for the R-1 zone. This amendment will not include the Historic District because Staff does not want a change to the streetscape. A draft is being worked on for the Historic Preservation ordinance that will discuss compatibility. A conservative approach is being taken at this time. Finkle asked if there was enough flexibility in the ordinances to reduce the.front yard setback within the Historic District at all since some homes are almost on the street now. Molnar said the ordinance states you can average a front yard setback. (18.68) CARR MOVED TO CONTINUE THE MEETING TO 11:00 P.M. THE MOTION WAS SECONDED AND CARRIED. Carr recommended to the Council adoption of Planning Action 95-022. Finkle seconded the motion and it carried unanimously. OTHER McLaughlin reviewed the calendar for the next few months. ADJOURNMENT The meeting was adjourned at 10:35 p.m. ASHLAND PLANNING COMMISSION 11 REGULAR MEETING MINUTES MARCH 14,1995 3 ASHLAND PLANNING DEPARTMENT STAFF REPORT March 14, 1995 PLANNING ACTION: 95-022 APPLICANT: City of Ashland ORDINANCE REFERENCE: 18.24 - R-2 Zoning District, Low Density Multi-Family 18.28 - R-3 Zoning District, High Density Multi- Family 18.108 - Procedures - Ordinance Amendments REQUEST: Modification of sections 18.22 and 18.24 of the Ashland land use ordinance relating to front yard setbacks - specifically dealing with reductions allowing for front porches. I. Relevant Facts 1) Background - History of Application: An very similar amendment was proposed for the R-1 Zoning District (Single Family Residential) and heard by the Planning Commission on January 10, 1995. The Commission's favorable recommendation was forwarded on to the Council where the amendment was approved. 2) Detailed Description of the Site and Proposal: As in the amendment to the R-1 Zone, this proposal calls for keeping the 20' front yard setback for garages, but allows for other enclosed, habitable portions of the building to be constructed within 15' of the front property line. It also allows for unenclosed porches to be constructed within 8' of the front property line. These amendments, however, would not apply to property located within the Ashland Historic Interest Area. II. Proiect Impact As was pointed out in an earlier staff report, we have researched this issue, and it is our opinion that allowing flexibility in the front yard setback standard, will encourage the construction of new buildings and additions closer to the public street and sidewalk. This will promote greater interaction between the occupants of the residence and the adjacent public realm. Further, street enclosure resulting from situating buildings closer to the sidewalk will be enhanced through this amendment, creating a more inviting streetscape. Porches will be allowed to be constructed closer to the sidewalk (8'), encouraging opportunities for interaction between pedestrians and the residents using the semi-private space of the front porch. The front porch offers a design element of human proportion, that improves a neighborhood's appearance, while creating a comfortable and pleasing pedestrian environment. At this time, Staff is recommending that the amendment apply only to R-2 and R-3 zoned lands outside the Historic Interest Area. Setbacks are a critical design element when reviewing infill proposals for new construction and additions within a historic district. The appropriate setback of a building or addition is often based upon the surrounding context in which the proposal is located. Approving new construction that has dramatically different setbacks than the historic buildings on adjacent parcels, can be disruptive to the streetscape and compromise the established historic pattern. A more compatible approach would be to setback the new building or addition similar to that of the adjacent structures, neither to far forward or too far back. This concept is shown below: BUILDINGSETBACK NEW MM. FRONT LOT LINE � Kt6H�'-of-wnY—� Setback Staff is currently in the process of examining the City's Site Design Standards for new development within the Historic Interest Area. In the near future, Staff will prepare draft recommendations for changes to the standards that will allow for flexibility in the front yard setback. The PA95-(number) Ashland Planning Department -- Staff Report City of Ashland March 14, 1995 Page 2 S amendments will allow for flexibility in the front yard setback, while ensuring compatibility with adjacent buildings and preserving the historic streetscape. IV. Conclusions and Recommendations Staff recommends approval of the amendments to the R-2 and R-3 zone as submitted. PA95-(number) Ashland Planning Department -- Staff Report City of Ashland March 14, 1995 Page 3 6 N i fir_ � ♦T ` a T� J .T. . ♦T r I V i J • a V a . v r r i V J V J v v r ♦ i V . J a v a J ♦ J J i r • V r _ �. • V i J V Y V i • . ♦ . 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