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HomeMy WebLinkAbout1995-0620 Council Mtg PACKET m r n : Any citizen attending Council meetings may speak on any item on the agenda, unless it is the subject of a public hearing which has been closed. If you wish to speak, please fill out the Speaker Request form located near the entrance to the Council Chambers. The Chair will recognize you and inform you as to the amount of time allotted to you. The time granted will be dependent to some extent on the nature of the item under discussion, the number of people who wish to be heard, and the length of the agenda. AGENDA FOR THE REGULAR MEETING ASHLAND CITY COUNCIL June 20, 1995 I. PLEDGE OF ALLEGIANCE: 7:00 p.m., Civic Center Council Chambers II. ROLL CALL III. APPROVAL OF MINUTES: Regular meeting of June 6, 1995. IV. SPECIAL PRESENTATIONS & AWARDS: 1. Presentation of Retirement Certificates: a. Jack Tait, Engineer, Fire Department - 24 years of service. b. James Sparks, Filter Plant Operator, Water Quality Division - 31 years of service. 2. Presentation of Right to Privacy's "Voice of Justice" award to the City of Ashland (Councilor Reid). V. CONSENT AGENDA: (Roll call vote for entire Consent Agenda.) 1. Minutes of Boards, Commissions and Committees. 2. Monthly Departmental Reports for May, 1995. �I2b#�7roQ�'✓ Second reading by title only of "An Ordinance amending the Ashland Municipal Code, Land Use Ordinance, modifying front yard setbacks in the R-2 District and encouraging porches." DWW'�a-74,1 Second reading by title only of "An Ordinance modifying the Ashland Comprehensive Plan map from single family residential to health care, and modifying the zoning mape from RR- .5P to HC on the property comprising approximately 21 acres located on the east side of N. Mountain Avenue between Interstate 5 and Bear Creek." 5. Approval to cut pavement on Barrington Place near 180 Crowson Road for proposed sewer connection. 6. Confirmation of Mayor's appointment of Anna Howe to the Planning Commission for term expiring on April 30, 1999. VI. PUBLIC HEARINGS: 1. "1995 Consolidated Plan" as required by HUD for receipt of Community Development Block Grant Funds. 2. Adoption of update of the Bikeway Master Plan as part of the Ashland Comprehensive Plan. VII. PUBLIC FORUM: Business from the audience not included on the agenda (limited to 5 minutes per speaker and 15 minutes total). VIII. UNFINISHED BUSINESS: 1. Affordable Housing Report prepared by Affordable Housing Committee regarding progress on goals set out in 1990 report. 2. Memo from Director of Community Development regarding appraisal of Hillah Temple property. IX. NEW AND MISCELLANEOUS BUSINESS: 1. Request for connection to City sewer for property located outside the City Limits, inside the Urban Growth Boundary at 3077 East Main Street. 2. Establishment of fees for communications services. 3. Request for residents on Oak Lawn Avenue for limited street improvements in Oak Court Subdivision. 4. Request by Mayor Golden for discussion of revision to annexation criteria. J X. ORDINANCES. RESOLUTIONS & CONTRACTS: eyA. I. First reading by title only of "An Ordinance adding Section 15.04.105 to the Ashland f, Municipal Code relating to Barrier Removal Plans for Buildings and establishing liens for such plans." xFirst_reading of "An Ordinance adopting an update of the Bikeway Master Plan Map as part o the shland Comprehensive Plan." I �0 Reading by title only of "A Resolution re-establishing the Municipal Audit Committee, Tt,+ C-W2wKs redefining its objectives and responsibilities, and repealing Resolution Number 91-16." ✓ Reading by title only of "A Resolution of intention to provide for improvements to the east half of North Mountain Avenue; authorizing and ordering the local improvements; assessing the cost against the properties to be benefited, and creating the North Mountain Avenue Local Improvement District." Cr52o V Reading by title only of "A Resolution transferring appropriations within the 1994-95 budget." Reading by title only of "A Resolution amending the pay plan for management and Ae,5�k95-2 Z confidential employees for fiscal year 1995-96, excluding executive employees." XI. OTHER BUSINESS FROM COUNCIL MEMBERS X11. ADJOURNMENT: To 7:00 p.m., Wednesday, July 5, 1995 (due to July 4 City Holiday). ` MINUTES FOR THE REGULAR MEETING ASHLAND CITY COUNCIL June 6, 1995 CALLED TO ORDER Mayor Golden called the meeting to order at 7:00 p.m.,Civic Center Council Chambers. Councilors Laws, Reid, Hauck, Hagen, and Thompson were present. Councilor Winthrop was absent. APPROVAL OF MINUTES The Minutes of the Regular meeting of May 16, 1995 were accepted with the following corrections; Madlyne Hill should be spelled "Madeline" Hill, page 2, paragraph 7 under APPLICANT. SPECIAL PRESENTATIONS & AWARDS 1. Mayor's proclamation designating June 14 as "Flag Day in the City of Ashland." Mayor Golden read proclamation designating "Flag Day in the City of Ashland", celebrating our nation's symbol of unity, a democracy in a republic, and stands for our country's devotion to freedom, to the rule of all, and to equal rights for all. CONSENT AGENDA 1. Minutes of Boards, Commissions and Committees. 2. Departmental Reports for April and May, 1995. 3. City Administrator's Monthly Report - May, 1995. 4. Cournmation of Mayor's appointment of Melanie Magee to Forest Lands Commission for a term expiring April 30, 1996. 5. Adoption of findings of fact, conclusion and order for PA #95-021 (Madeline Hill, applicant). 6. Confirmation of appointment of Paul Nolte as Judge Pro Tern for June 18, 1995. 7. Approval of Intergovernmental Agreement with RVCOG for WWTP Coordinator services. Councilors Hauck/Hagen m/s approval of Consent Agenda items #1-7. Voice vote: Councilor Thompson abstained; all ayes. Motion passed. PUBLIC FORUM PUBLIC FORUM: Open 7:10 p.m. Mayor Golden read for the public's information the Public Attendance law as written in the 1993 Oregon Attorney General Public Record's and Meetings manual. It states that the Public Meetings Laws is a public attendance law, not a public participation laws. The right of public attendance guaranteed by the Public Meetings Law does not include the right to participate by public testimony or comment. Mayor Golden additionally informed the public that any person who fails to comply with reasonable rules of conduct or who causes a disturbance may be asked or required to leave and upon failure to do so becomes a trespasser In case of an announced threat to disrupt a controversial meeting, it would be permissible to hold the meeting in one room from which the public is excluded, and to allow the public to view and hear the meeting by television in the foyer. Charu Colorado-1026 Henry #6/Suggested to council that the City open up land for camping. She felt that donations could be made from businesses and the campground supervised by City staff. She also stated that there needs to be a permanent homeless shelter here in Ashland. 1 Ben Benjamin-3238 Maple/Requested removal of chain link fence by Ashland Community Hospi that Hospital has not acted in good faith on the promise of removing chain link fence. tal• Feels Mayor Golden, liaison for the Ashland Community Hospital board reported that at the last board meeting they were reminded of this obligation. Councilor Laws requested that the hospital board respond in writing to Mr. Benjamin regarding action to be taken on removal of chain link fence. PUBLIC FORUM: Closed 7:18 p.m. UNFINISHED BUSINESS I. Reading by title only of "A Resolution creating the Conservation Commission." Councilors Hauck/Reid m/s to approve Resolution #95-19. Roll Call vote: Laws, Reid, Hauck, Hagen, Thompson YES. Motion passed, DISCUSSION: It was confirmed for Council that the Conservation committee is being transformed into a Commission with this resolution. 2. Reading by title only of "A Resolution certifying city provides sufficient municipal services to qualify for state subventions." Councilors Hagen/Hauck m/s to approve Resolution #95-18. Roll Call vote: Laws, Reid, Hauck, Hagen, Thompson YES, Motion passed. 3. Reading by title only of "A Resolution relating to the provision of City services for State-shared revenues." Councilors Hauck/Reid m/s to approve Resolution #95-17. Roll Call vote: Laws, Reid, Hauck, Hagen, Thompson YES. Motion passed, NEW AND M SCE LANEOUS BUSINESS I. Memorandum from Councilors Hauck and Thompson regarding proposed local ordinance on campaign finance limitations. Councilor Thompson and Hauck requested permission from Council members to allow their working with City Attorney Paul Nolte in reviewing ordinance regarding campaign finance limitations. Consensus by Council was made allowing Councilors Thompson and Hauck to continue their writing of this ordinance. It was confirmed that City Attorney Nolte would be called upon to review this ordinance when completed. 2. Memorandum from Director of Public Works on water Iimitations during Water F51ter Plant upgrade. Public Works Director Steve Hall spoke regarding water conservation through this summer. The rebuilding of the filter plant may impact our ability to produce adequate water for the citizens and businesses of Ashland. Suggestions were made in order for citizens to determine their water use to help minimize the impacts of watering yards and gardens. Council questioned the stragity for advising public on this subject. Director Hall stated that mailings will take place and local newspaper will be advised. 2 ORDINANCES RESOLUTIONS & CONTRACTS 1. Reading by title only of "A Resolution of intention to provide for improvements to the east half of North Mountain Avenue; authorizing and ordering the local improvements; assessing the cost against the properties to be benefitted and creating the North Mountain Avenue Local Improvement District." Council approved Public Works Director Steve Hall request that this resolution be postponed until June 20, 1995 meeting. 2. First reading by title only of "An Ordinance amending the Ashland Municipal Code, Land Use Ordinance, modifying front yard setbacks in the R-2 District and encouraging porches." Councilors Hagen/Thompson m/s to approve first reading and move proposed ordinance to second reading. Roll Call vote: Laws, Reid, Hauck, Hagen, Thompson YES. Motion passed. 3. First reading of"An Ordinance modifying the Ashland Comprehensive Plan map from single family residential to health care, and modifying the zoning map from RR-.S-P to HC for the property comprising approximately 21 acres located on the east side of North Mountain Avenue, between Interstate 5 and Bear Creek." Reading by title only was made by City Administrator Brian Almquist. Councilors Hauck/Reid m/s to approve first reading and move proposed ordinance to second reading. Roll Call vote: Laws, Reid, Hauck, Hagen YES; Thompson NO. Motion passed 4-1. 4. Second reading by title only of "An Ordinance relating to aggressive panhandling; interference with travel on sidewalks; making it unlawful to place another in fear of offensive physical contact; prohibiting open containers and improper use of public monuments and fountains; adding a new Chapter 10.46 to the Ashland Municipal Code relative to unauthorized camping or sleeping on public property; and providing penalties." Councilors Hagen/Laws m/s to approve second reading of Ordinance //2759 and move to adoption. Roll Call vote: Laws, Reid, Hauck, Hagen, Thompson YES. Motion passed. DISCUSSION: Councilor Reid reminded public that this ordinance would be looked at on a quarterly basis by a committee comprised of several council members, staff and outside agencies. OTHER BUSINESS FROM COUNCIL MEMBERS NONE ADTOURNMIIVT Meeting was adjourned at 8:40 p.m. Barbara Christensen, Recorder Catherine M. Golden, Mayor 3 ASHLAND FIRE DEPARTMENT MEMO WW June 7, 1995 TO: Mayor Cathy Golden and City Council FROM: Keith E. Woodley, Fire Chief SUBJECT: Retirement Of Jack Tait Engineer Jack Tait has been a familiar face on the Ashland Fire Department since January 1, 1971. His extensive experience, natural wisdom, (and a full head of hair!) has frequently earned him the nickname of "the silver fox". He has provided a stability to the department that is uncommon in many of today's organizations, and he has "reached out and pulled up" a number of "green" recruits over the twenty four years of service to his department and community. One of the interesting characteristics of the fire service is that when you find yourself in a tough spot at an emergency scene, you will always cling to those around you who are veterans, especially when you rind yourself in a crisis of decision. Jack has "been there" for more firefighters than we can remember. He so strongly typifies the traditional role of America's finest, that his face was selected by Ashland photographer, Christopher Briscoe, to pose for his "People Of Ashland" photo exhibition. Jack came to us from the Bakersfield, California, Fire Department, where he served for nine years. He has brought with him a wealth of ideas and procedures which have, over the last twenty-four years, helped professionalize the Ashland Fire Department. He was persistent enough in his efforts to withstand the usual "if it wasn't invented here, it won't work" philosophy prevalent in many fire departments. Because of his extensive knowledge of equipment and machinery, Jack has improved our response readiness and equipment maintenance programs. Over the years, Jack has provided the necessary leadership when called upon to serve as an Acting Battalion Chief when temporary vacancies occurred. You never need to wonder what Jack's opinion is on any issue, he will tell you. We have enjoyed lively debates and conversations with him over the current "issues of the day", and have grown to respect his opinion. It won't be quite the same in the fire station without Jack's wry sense of humor. We will miss him. On behalf of the members of the Ashland Fire Department, we honor Engineer Jack Tait at his retirement and extend our appreciation and respect to him for his twenty-four years of dedicated service to the citizens of Ashland. ASHLAND PLANNING COMMISSION HEARINGS BOARD MAY 9, 1995 MINUTES CALL TO ORDER The meeting was called to order at 1:35 p.m. by Hal Cloer. Other Commissioners present were Jim Hibbert and Peter Finkle. Staff present were Molnar, Knox, Madding and Yates. TYPE 11 PUBLIC HEARINGS PLANNING ACTION 95-031 REQUEST FOR A FINAL PLAN APPROVAL OF AN EIGHT LOT SUBDIVISION UNDER THE PERFORMANCE STANDARDS OPTIONS FOR THE PROPERTY LOCATED AT 575 ELIZABETH STREET APPLICANT: GERRY MANDELL Site Visits and Ex Parte Contacts Site visits were made by all. STAFF REPORT The history and details of this action are outlined in the Staff Report. The application was called up for a public hearing because of drainage problems to the west. During the past two weeks, meetings have occurred between the applicant, the neighbor and the City to resolve any issues regarding drainage and all three parties have agreed to provide a storm drain with each party bearing one-third of the cost. The storm drain meets the requirements of the Engineering Department. Knox said the agreement arrived at between the parties has made Condition 9 obsolete. He suggested deleting the words "...by an engineered dry well system..." and replacing the words "...through the easement in the rear...". Knox also asked to strike the word "completed" in Condition 12 and replace it with "installed". PUBLIC HEARING GERRY MANDELL, 1111 Strawberry Lane, was satisfied with the accuracy of the Staff Report. He questioned Condition 3, stating his understanding was that the system is clogged to the northwest and there is no easement on his title to anyone. He would rather not give easements where none exists already. The line is being rerouted. Molnar agreed the wording was redundant and should be stated: 'That the existing irrigation line be relocated". Mandell asked for a further explanation of Condition 11 which asked for signage to indicate a road is to be built eventually. Finkle explained that the purpose of the sign is so there will not be any misunderstanding as to where the road will extend through. Molnar said it can be a small sign. DON COWAN, 1330 Oregon Street, owns two parcels of land to the west of the subject property. He needed clarification with regard to the irrigation line as he wants to make sure the line leading to John Billings property is not destroyed. Hibbert said that is covered in Condition 3 and the line will be rerouted so it follows a side property line. COMMISSIONERS DISCUSSION AND MOTION Hibbert moved to approve PA95-031. Finkle seconded the motion and it carried unanimously. PLANNING ACTION 95-020 REQUEST FOR OUTLINE PLAN, FINAL PLAN AND SITE REVIEW APPROVAL FOR A FOUR-LOT, THREE-UNIT RESIDENTIAL PROJECT LOCATED AT 280 PALM AVENUE. THE EXISTING HOUSE ON LOT 1 WILL REMAIN. APPLICANT: LLOYD M. HAINES AND M. MICHAEL DOYLE Site Visits and Ex Parte Contacts Site visits were made by all. STAFF REPORT The history and description of this project are outlined in the Staff Report. Knox reported that the project designers presented a good plan to match what is existing in the neighborhood. The plans are somewhat incomplete so Conditions have been added to be sure certain features are met. Six foot minimum porches (Condition 10) was added because anything less than six feet would not be usable. The site plan shows encroachment of porches now, but the City Council is ready to adopt an ordinance amendment with regard to front porches. Balconies of six feet minimum width should be added to Condition 10 also. The applicant has obtained a solar waiver agreement with the northern property owner. The landscape and irrigation plans are inadequate at this time. Condition 16 should be added to read: 'That the driveway serving Lot 2 be angled away from the existing tree as much as possible to avoid impacting the tree's root ASHLAND PLANNING COMMISSION 2 HEARINGS BOARD MAY 9,1995 MINUTES system. Finkle wondered if there was any reason to have four to six foot high fences along the pedestrian paths. Knox said the plans are not really clear, but if there is a fence, Staff wanted different heights to prevent a tunneling effect. Finkle asked why the applicant is being requested to pave the alley when in other cases it is not required. Molnar answered that part of the alley is already paved and the City has asked to continue the improvement. There have been drainage complaints with regard to the alley. Finkle felt at some point traffic calming in alleys needed to be addressed. Molnar felt that in this case, Staff was hopeful that the presence of a two-story building would have some traffic calming effects. PUBLIC HEARING MICHAEL DOYLE, 1109 Siskiyou Boulevard, agreed with the Conditions set forth by Staff. He is in the process of updating the landscaping plan using the suggestions from the Tree Commission. Doyle asked that under Condition 3, he have the option of downsizing the units; that the plans submitted were the maximum size. Molnar said as long as the design remains the same, downsizing would be permissible. Doyle explained he would have wood fences in the backyards and that the walkway fencing would be used more for effect and broken up with landscaping used in conjunction with the fencing. Hibbert thought changing the fence height from three to four feet maximum (instead of four to six feet), not to exceed fencing for more than 50 percent of the pathway would be appropriate. Molnar asked Doyle If he was going to have to break up the driveway to provide for undergrounding electric. Doyle had spoken with Lovrovich and was told the electric services would have to be run underground for Lot 1 (on the south side). CARALYN EIDMAN, 541 Fordyce, is opposed to overhead wiring because she has been hoping to get rid of the power pole. Knox said the electrical lines have been designated to go underground, however, they will be run off the existing pole. Staff Response Change the wording in Condition 15 so it reads: "In order not to create a tunneling effect, the fence along the pedestrian path have differentiating sections of three feet and four feet (maximum) or less in height. Fence shall not exceed 50 percent of the length of the path. ASHLAND PLANNING COMMISSION 3 HEARINGS BOARD MAY 9,1995 MINUTES COMMISSIONERS DISCUSSION AND MOTION Hibbert moved to approve with the added and amended conditions above. Finkle seconded the motion and it carried unanimously. PLANNING ACTION 95-027 REQUEST FOR A MINOR LAND PARTITION TO DIVIDE A PARCEL INTO THREE LOTS LOCATED AT 541 FORDYCE. LOTS 2 AND 3 TO ACCESS OFF OF A FLAG DRIVE FROM FORDYCE STREET. NO ACCESS PROPOSED FROM ROMEO DRIVE OR MILLPOND ROAD. APPLICANT: CAROLYN J. EIDMAN This action has been postponed. PLANNING ACTION 95-037 REQUEST FOR A MINOR LAND PARTITION AND BOUNDARY LINE ADJUSTMENT TO DIVIDE A PARCEL INTO THREE LOTS LOCATED AT 1405 TOLMAN CREEK ROAD. APPLICANT: SHERRY JOHNSTON This action has been postponed. PLANNING ACTION 95-042 REQUEST FOR OUTLINE PLAN, FINAL PLAN AND SITE REVIEW FOR A TWO LOT, FOUR-UNIT DEVELOPMENT UNDER THE PERFORMANCE STANDARDS OPTION FOR THE PROPERTY LOCATED AT THE CORNER OF TOLMAN CREEK ROAD AND SISKIYOU BOULEVARD. A VARIANCE IS ALSO BEING REQUESTED TO ALLOW FOR PORCHES TO ENCROACH INTO THE FRONT YARD SETBACK. APPLICANT: HARLAN DEGROODT Site Visits and Ex Parte Contacts Site visits were made by all. STAFF REPORT The history and description of this project is outlined in the Staff Report. Madding reported that two letters were received from Mullins and Buckner, 2500 Siskiyou Boulevard, objecting to the two-story units being built to the north. Molnar gave an explanation and sketch of how the solar is calculated. The applicant's property has one northern lot line and has been measured from the line along Siskiyou Boulevard. ASHLAND PLANNING COMMISSION 4 HEARINGS BOARD MAY 9, 1995 MINUTES When the property is divided, the southern lot will lose the northern lot line along Siskiyou. PUBLIC HEARING TOM GIORDANO, 157 Morninglight Drive, said the biggest issue seems to be solar. It was his client's desire to divide the two properties, however, the line could be eliminated and it could be a three lot project. Giordano provided an aerial photograph of the site, explaining that with a 10-12 pitch roof, even in the worst case, the neighbor's pool is not shadowed on Dec. 21st. In December, the garden will be shaded. Cloer wondered about May and June, however, Giordano did not think it would shade the garden during that time. He felt the fence would shade lt before the building would. HARLAN DEGROODT is willing to lower the roof pitch to make the project work. He would like a three lot ownership. Molnar still has concerns with solar even with the option presented by Giordano. If the project went to a three lot configuration, how would ownership of the three garages be done? The only thing Molnar could calculate is to continue using the far property line along Siskiyou Boulevard for the solar calculation and retain the apartment project on one lot or approve as a condominium where the airspace is being surveyed. Molnar does not have a problem with the design, however, the letters he received with regard to solar has muddled the record. Finkle questioned if there was a way to find out what the impact of the fence is at different times of the year. Giordano submitted photos of the fence. Finkle asked if measurements were needed. Staff Response Molnar thought the only approval acceptable today would be for a condominium project or just a site review for two duplex units on one lot. The alternatives presented are for three lots and owning the ground below. This would have to be presented to the City Attorney for his review. DeGroodt said he would accept Molnar's proposal rather than no approval and would accept wording to allow the City Attorney to investigate other options. Financing of condominiums is an issue with the four-unit condominium being the least favorable for financing. He is willing to work with Staff for a conditioned approval. ASHLAND PLANNING COMMISSION 5 HEARINGS BOARD MAY 9,1995 MINUTES Molnar suggested adding a Condition 14: 'That the proposal be approved as a condominium project only with an associated condominium survey, unless the City Attorney consider the current project to comply with the solar access ordinance." COMMISSIONERS DISCUSSION AND MOTION Hibbert thought the Commission should not be approving this and they need to look at the solar ordinance because there are other lots in Ashland with similar shapes that will create this type of problem in the future. This application should be directed to the Full Commission, denied, or modified heights submitted to meet the solar heights on the northern boundary to the south. Molnar suggested continuation to allow Staff time to sort the information presented. Finkle would be more willing to approve with a reduced roofline that would reduce the solar shadow but preferred continuing the hearing. Cloer favored continuation because he felt it should be clear as to what the neighbors are understanding. Knox suggested DeGroodt talk to the neighbors. Finkle moved to continue PA95-042 to the June meeting. Cloer seconded the motion and Finkle and Cloer voted "yes" with Hibbert abstaining. Hibbert reiterated that he felt there is a problem with the solar access ordinance and the line from which it is calculated in some circumstances. He would like this scrutinized by the Full Commission and would strongly recommend further discussion. Molnar said it could be a Study Session agenda item. TYPE I PLANNING ACTIONS PLANNING ACTION 95-039 REQUEST FOR A CONDITIONAL USE PERMIT AND SITE REVIEW TO STRUCTURALLY ALTER A NON-CONFORMING APARTMENT BUILDING, EXPANDING THE TOTAL NUMBER OF UNITS BY ONE LOCATED AT 1665 SISKIYOU BOULEVARD. APPLICANT: RONALD L. DELUCA This action was called up for a public hearing. ASHLAND PLANNING COMMISSION 6 HEARINGS BOARD . MAY 9, 1995 MINUTES PLANNING ACTION 95-040 REQUEST FOR A CONDITIONAL USE PERMIT FOR THE CONVERSION OF AN EXISTING GUEST HOUSE TO AN ACCESSORY RESIDENTIAL UNIT LOCATED AT 101 PINE STREET. APPLICANT: SUZANNE WILLOW This action was approved. PLANNING ACTION 95-041 REQUEST FOR A MINOR LAND PARTITION TO DIVIDE A PARCEL INTO THREE LOTS LOCATED AT 240 W. HERSEY STREET. APPLICANT: MARY LOU GROSS This action was approved. PLANNING ACTION 95-043 REQUEST FOR A MINOR LAND PARTITION TO DIVIDE A PARCEL INTO THREE LOTS LOCATED AT 938 OAK STREET. ACCESS TO PARCELS #2 AND #3 WILL BE BY WAY A FLAG DRIVE ALONG THE SOUTH PROPERTY LINE. APPLICANT: CLEO M. SMITH This action was approved. PLANNING ACTION 95-045 REQUEST FOR A CONDITIONAL USE PERMIT FOR A ONE-UNIT TRAVELLER'S ACCOMMODATION LOCATED AT 635 SISKIYOU BOULEVARD. APPLICANT: LLOYD & SANDRA ERB This action was approved. PLANNING ACTION 95-046 REQUEST FOR A CONDITIONAL USE PERMIT FOR A JUICE CART (TEMPORARY USE) AT THE SOUTHWEST CORNER OF LITHIA WAY AND PIONEER STREET (IN FRONT OF NATURALS). APPLICANT: STACY AND MEREDITH PAGE This action was approved. ADJOURNMENT The meeting was adjourned at 3:30 p.m. ASHLAND PLANNING COMMISSION T HEARINGS BOARD MAY 9,1995 MINUTES ASHLAND PLANNING COMMISSION REGULAR MEETING MINUTES MAY 9, 1995 CALL TO ORDER The meeting was called to order by Chairperson Barbara Jarvis. Other Commissioners present were Carr, Giordano, Armitage, Hibbert, Finkle and Cloer. Absent members were Bingham and Bass. Staff present were McLaughlin, Molnar, Knox, and Yates. APPROVAL OF MINUTES AND FINDINGS Carr moved and Cloer seconded the motion to approve the Minutes and Findings of the April 11, 1995 meeting. Everyone approved. PUBLIC FORUM No one came forth to speak. TYPE II PUBLIC HEARINGS Jarvis read the opening statement. PLANNING ACTION 95-029 REQUEST FOR MODIFICATION OF A PREVIOUSLY APPROVED FINAL PLAN FOR THE PROPERTY LOCATED TO THE WEST OF THE CUL-DE-SAC OF IVY LANE. MODIFICATION INCLUDES DELETION OF ONE LOT (FROM 5 TO 4), A PARTIAL IMPROVEMENT OF IVY LANE TO CITY STANDARDS, WITH THE REMAINING PORTION BEING PAVED TO PRIVATE DRIVEWAY STANDARDS. . APPLICANT: RADCLIFFE WELLES Site Visits and Ex Parte Contacts Cloer, Finkle, Armitage, Carr and Jarvis had a site visit. Giordano had a site visit and declared he was an agent/architect for the project prior to the present owner. Hibbert abstained. STAFF REPORT Molnar reported this is a continuation of the hearing from last month. The applicable criteria of approval has been mailed to the affected property owners. There is a request for a reduction of lots from five to four. There is also a request for partial construction of Ivy Lane to City standards with the remaining portion improved to a driveway standard with the entire street being dedicated as part of this application. The unfinished issue from last month was that 75 feet of the remainder of the road that the applicant has proposed not to be constructed at this time, given the uncertainty of whether or not this road will ever push through to the west. When the street is constructed how will payment of those improvements be structured? In the packet, a proposed covenant provided by the applicant has been included. The covenant would require each of the four lots to bear a quarter of the cost of improving Ivy Lane to City standards all the way to the west property at the time needed to access the parcel to the west. Also included in the packet is proposed wording from Paul Nolte for a Condition (modification of Condition 20). This wording would be recorded on the deed of each lot, allowing the property owners to know they would be obligated to pay one-quarter of the cost of the road when installed. There are a number of conditions requested at last month's meeting that have been included in the addendum. Jarvis wondered if the proposed language from Nolte was to be a substitute for the proposed language of covenant in the deed. Molnar affirmed. PUBLIC HEARING RAID WELLES, 1031 Ivy Lane, stated he had read Nolte's language and has no problem with it. He would urge the Commission to accept the proposal with regard to not doing the cut on the last 75 feet of Ivy Lane. It would be worthwhile to consider preserving the woodland as it is. He asked the Commission to accept the modifications. Finkle recalled from the last meeting about having an arborist as part of the project. Wailes said he has obtained the services of another certified arborist, Phill Frazee. Jarvis asked Wailes for his response,to suggested additional wording to Condition 15. "If any deviation or violation of the tree management plan of the tree plan occurs, this approval is rescinded." Welles thought it was an unreasonable condition. Giordano said that during construction it is not unheard of to have trees fenced off. He thought Jarvis' wording goes too far. Finkle agreed that the wording Jarvis has presented is too tight for human nature. McLaughlin said there should be no deviations at all from the tree management plan as long as all precautions are taken. Jarvis merely pointed out that there have been so many problems up to this point in this very sensitive area. Trees have been cut on other property and cut for viewscapes. She is only suggesting that in the past, if there have been deviations, so what, and unless there is a significant deterrent to cutting down trees accidentally, the ASHLAND PLANNING COMMISSION 2 REGULAR MEETING MAY 9,1995 MINUTES what, and unless there is a significant deterrent to cutting down trees accidentally, the trees are apt to go. She agrees with Giordano that the wording is too restrictive. Armitage thought this application has been conditioned a lot. There is a reasonable expectation that the plan is to be followed. Carr requested an explanation for Condition 13. Is there a written contract or specific penalties spelled out someplace? McLaughlin said the types of penalties that could occur are: a violation of conditions, a stop work order would be issued on the subdivision or house, or coming back before the Planning Commission. Violations of conditions of approval would result in some sort of action taken on the amendment of the plan. Violating conditions of approval is similar to violation of the Municipal Code and that could result in being cited into Municipal Court. Cloer moved to approve PA95-029 with the added Conditions and proposed language for the covenant (Nolte's). Armitage seconded the motion and it carried it unanimously. TYPE III PUBLIC HEARINGS PLANNING ACTION 95-036 REQUEST FOR ANNEXATION FOR APPROXIMATELY 47.7 ACRES LOCATED EAST OF INTERSTATE 5 AND WEST OF THE EAST MAIN, NORTH OF THE ASHLAND HILLS INN. A ZONE CHANGE FROM COMMERCIAL (C-1) TO SINGLE FAMILY RESIDENTIAL (R-1-5) IS REQUESTED FOR A PORTION OF THE PROPERTY, WHILE THE REMAINDER OF THE PROPERTY WITHIN THE URBAN GROWTH BOUNDARY IS DESIGNATED SINGLE FAMILY RESIDENTIAL IN THE COMPREHENSIVE PLAN. THE APPLICATION ALSO INVOLVES A REQUEST FOR OUTLINE PLAN APPROVAL FOR A 173 LOT SUBDIVISION UNDER THE PERFORMANCE STANDARDS OPTION. APPLICANT: DOUGLAS LEE, DIAMOND D CORPORATION Site Visits and Ex Parte Contacts Carr, Giordano, Armitage and Finkle had site visits. Hibbert had a site visit and a call from Ilse Nicholson. She and Jack were opposed to the annexation due to the water and sewer problems. Cloer had a site visit and several ex parte contacts; two with citizens opposed to the proposal. The main issue seemed to be transportation, questions of ASHLAND PLANNING COMMISSION 3 REGULAR MEETING MAY 9,1995 MINUTES loading onto East Main and compliance with the City's recent desires for pedestrian and bicycles. He had discussions with Kelly Madding and Larry Medinger about the affordable housing element in the proposal and he believes he was persuaded to support all phases of the development because they contain 25 percent affordable housing. He had a discussion with Paul Meyers, a lessor of the proposed property for a number of years. He showed Cloer around and they discussed the absence of affordable E-1 property. Jarvis had a site visit and a call from Ilse Nicholson stating she and Jack were against the proposal. Jarvis saw no sign on the property. STAFF REPORT Molnar explained that this application involves two parts: 1) an annexation and zone change and 2) subdivision request. The applicable criteria have been mailed to the affected property owners. A detailed description of the application is contained within the Staff Report. Sewer, water, and electricity are available to serve the site and storm drains will be provided. Vehicle access is provided along East Main Street with bike lanes on both sides. Public need is demonstrated by providing 25 percent of the units proposed to comply with the affordable housing. The applicant is requesting a zone change since approximately eight acres are zoned Commercial. This area contains slopes from five to 15 percent and is not well suited for the majority of Commercial uses. The subdivision has been designed around neotraditional design elements (gridded street system, alleys, detached garages, planting strip along the street). A concern about the project has been isolation of the property. It is served by a bike lane which unfortunately, has to cross 1-5 in two areas and access is poor because of the narrowness of both bridges. There are no sidewalks leading to the property. Staff has recommended as part of the subdivision design that at the southeast corner of the property, abutting the Ashland Hills parking lot, a public pedestrian easement be provided from the hammerhead to the parking area, providing easy access to the transit stop on Highway 66. Staff has made a favorable recommendation on the proposal with the attached 11 Conditions. Armitage asked if some part of the property is in the A-1 (Airport Overlay). Staff said there is a portion in the A-1. Armitage is concerned about the noise and questioned the need for a Conditional Use Permit for residential use in an A-1. McLaughlin said a covenant would be required as part of the CC&R's that would waive the right to ASHLAND PLANNING COMMISSION 4 REGULAR MEETING MAY 9,1995 MINUTES complain about airport operations. McLaughlin said within the A-1 overlay, conflicting uses are discouraged between the airport and residential. It needs to be shown there is a physical separation or buffering or that the location is appropriate given the airport location and the uses involved. Finkle expressed his concern with regard to safety and access over the freeway overpasses. Whose responsibility is this to make this area safer? Molnar discussed this with Nolte and Nolte said that given the scale of the project, conditioning for off- site improvements is within the purview of the Planning Commission. The difficultly is finding what the improvements entail. Since the overpasses are narrow, would it require cantilevering out to provide a pedestrian and bike facility? PUBLIC HEARING MICHAEL MULTARI, 641 Huguera Street #202, San Luis Obispo, CA 93401, who represents the owners, believes that the applicant was drawn to his firm because they have had a high degree of experience with affordable housing and neotraditional design. Protecting the special qualities of the community is an important concern. Proper planning of growth and the pace at which it occurs is necessary. They are trying to provide a project that meets the needs and desires of the City while still being economically feasible for the property owners and developers. In reviewing the Comprehensive Plan, the property was shown to be a part of the City's Urban Growth Boundary, therefore, eligible for the consideration of the annexation. The Comp Plan also designated the property for a single family residential neighborhood. Guided by the Comp Plan and affordable housing policy, the applicant is willing to provide 25 percent affordable housing. Over the course of several months and after meetings with Staff, the applicant has prepared a design which incorporates many of the features the Commission has been thinking about that would be appropriate for the City. Multari showed an overhead of the project. They have tried to protect the slopes and trees, put waterways in the wetlands, and provide open space. One significant shortcoming to the site is that it is on the other side of the freeway. However, Multari believes convenient linkages have been provided to the existing streets and the actual distance from the site to shopping, work, etc. is relatively short. They remain open to considering other ideas for improvements and support Staff's recommendations. Multari said there would not be a problem making the noise ASHLAND PLANNING COMMISSION 5 REGULAR MEETING - MAY 9,1995 MINUTES covenant applicable to the entire subdivision. With regard to the open space, Multari said they would prefer that the park and open space would be public and the maintenance costs be borne by the City. If that is not acceptable, the applicant is willing to maintain privately and assume it would be private property at that time. Armitage has a strong dislike for walls along freeways, and inquired about buffering. Multari agreed and said in order to try and make the project as invisible as possible, the back 15 feet of the lots along the freeway would be an open space easement that would be heavily vegetated. They also envision a combination of berm with a wall on top. The freeway lots are longer. Perhaps the garage walls could be integrated into the buffering. There are about 45 units per phase and the first phase includes 50 percent affordable units. That can be spread out. Hibbert thought the affordable housing should be spread out throughout the project. He wondered about the feasibility of of pedestrian walkways screened on the outside edge of the overpasses. Multari knows the protective devices have been added. He thinks if the developer has to bear the cost of cantilevering accessways, it could be more than the project could afford. He will research this item. Finkle asked if there was a willingness on the part of the applicant to integrate the affordable housing more generally throughout the development. Multari said generally yes, but it could depend to some extent on the burden the developers are asked to bear for infrastructure. Multari, in answer to Jarvis' questioning about the cost of homes, stated that the affordable housing will meet the standards required in Ashland. The others will vary with the desirability of the lots--they will start at about $120,00. The larger homes with views to the east will cost about $175,000. Square footages will vary from 1500 to 1800 square feet. Cloer was pleased with the phasing and distribution of the affordable housing. McLaughlin said he would have to check with the Parks Department for their input on whether they would want publically maintained open space. Generally, unless common open space is of benefit to a large neighborhood, the open space would be best maintained by the homeowner's association. ASHLAND PLANNING COMMISSION 6 REGULAR MEETING MAY 9,1995 MINUTES i Another option, Multari interjected, would be a combination of open space maintained by the homeowner's association but a public easement for a walking path with liability picked up by the City. Hibbert felt most people wouldn't be going there to use it. It would be used mostly by those that live there. KELLY MADDING, Affordable Housing Officer for the City, gave a brief overview of the affordable housing program which addresses moderate income people, not low income. The median household size in Ashland is three and median income is $28,000. Primarily, people buying homes are single moms that hold professional positions. To date, there has not been an annexation to test the affordable housing provision. The program thus far has provided about 36 units. Homes in the program are selling below the cap of $110,000, well below the average for homes in Ashland. Comments from Ron Bass, Ahrens, Mandell were entered into the record. BARBARA RYBERG, 373 Vista Street, referred to page 6 of the Housing Element in the Comp Plan which says that the City should encourage development of land inside the UGB before annexing new land. Ryberg believes if we are going to adopt a policy of infill, and at the same time, build a satellite community on the other side of the freeway, aren't we doing something to our livability? This application seems to be opposite of the direction we are going as was discussed at the Visioning Conference. She is concerned about the Commission following the Comp Plan. She is also concerned about people having to drive to and from this area. MARILYN BRIGGS, 590 Glenview Drive, is opposed to the annexation. The applicant is trying to meet the criteria of need and the need is affordable housing. Briggs read passages from Pattern Language. The book states a city is continuous, not broken up. The suburb is obsolete and no longer in fashion. A major road through a neighborhood destroys it. Briggs asked the Commission to think of Ashland as the whole neighborhood. A community should never be split by a high-speed road. DEBBIE MILLER, 160 Normal Avenue, asked the Commission to keep long-range goals in mind. All actions make up a city. The City is required to plan so there is consistency in preserving the character and appearance of the City, according to the Comp Plan. This includes a more compact, rather than sprawling kind of urban design. Miller sees no compelling circumstances and no need can be proven to annex this land. About 110 lots in flatland subdivisions have been approved by the Commission in the past year. Affordable housing is here as seen advertised on Fordyce and East Main. This property is an isolated island. ASHLAND PLANNING COMMISSION REGULAR MEETING MAY 9, 1995 MINUTES Miller said the Transportation Plan requires an equity in planning for various modes of transportation. The State rule demands modal equity. She runs across the E. Main bridge and it is a scary thing. Anyone living in the proposed development would be forced to take a car. If there is increased pedestrian and bicycle traffic, there will be problems. This is not fulfilling the Comp Plan in regard to transportation. Residents of Ashland are concerned about the wise use of finite resources available to its citizens. There is no more water, no solution to the sewer problem, and there is school overcrowding. The criteria has not been proved and no need demonstrated. Jarvis said a public need does not have to be shown. Public need for additional land can be demonstrated or that 25 percent of the lots are affordable. The applicant does not have to show any public need. Armitage asked for more information about Ashland's vacant lands. McLaughlin said a planning intern is finishing a study. About four-and-a-half years ago, there were roughly 345 acres of vacant R-1 zoned property in the City. This study was done by volunteers from the community. Thus far, 188 acres are vacant. These include vacant lots in existing subdivisions as well as other large parcels of land. The largest parcel is probably nine to ten acres of R-1 on North Mountain Avenue. SUSAN HUNT, 220 Nutley, said even though the proposal meets most of criteria, she agrees with Miller that it does not meet the Comp Plan. She referred to page 6 (2) (c) of the Housing Element and concluded that there is already almost twice as much available land within the city limits. If someone can provide affordable housing, can they annex? In answer, Armitage and Jarvis said as long as the other four criteria are met, that is probably correct. JULIE SCHWARTZ, 237 Almond Street, agreed with the previous opponents. There is no public transportation to this subdivision. DEAN ING, 1105 Ivy,'opposed the project and was especially concerned with pedestrian access and bicycle safety on the overpasses. He also mentioned the perception of risk with people living in the shadow of aircraft; it is not just a noise problem. He believes approval of this application would create a problem for the airport. ASHLAND PLANNING COMMISSION 8 REGULAR MEETING MAY 9,1995 MINUTES Staff Response Some people are asking the Commission to make decisions about growth and whether it should occur on this site or not, however, that decision was made in the late 1970's when the Urban Growth Boundary was drawn and the first Comprehensive Plan was written. The UGB was set up to grow into for the next 20 years. That is the policy decision and that is the decision that determines the future of this area. The main issues have already been decided in a long-range plan for the community. The Commission has to deal with the tools before them--the Comp Plan and Ordinance. Armitage, after reading the affordable housing section and transportation plan, finds the two in conflict. McLaughlin explained he would need to find the proposal is not in conformance of a speck part of the Comp Plan. McLaughlin referred Armitage to the policies and their implementation. He explained that the policies are implemented by the criteria. Giordano agrees that the Comp Plan supports "need" through affordable housing. He has a problem with the transportation element because it is more vague. If the applicant can potentially mitigate the problem of transportation (bridge is inadequate), in Giordano's estimation it would satisfy the Comp Plan policy. Can the applicant spend more time in searching for ways to mitigate the transportation problem? McLaughlin explained that there approved subdivision that do not have continuous sidewalks or bike paths to other areas. The difference is that the traffic is slower or there is a shoulder. At what threshold do you find that transportation is inadequate? How do you interpret equally? There is a different level of impediment on the overpasses than on streets with slower traffic and no sidewalks. The Commission could direct the applicant to find the threshold. McLaughlin agreed that there is no specific policy in the transportation plan that requires clear pedestrian access to primary destinations. Giordano believes there are criteria the Commission can use to say the street (bridges) are inadequate for bicycle and pedestrian traffic. The State has standards for bikeways. Cloer mentioned that ODOT's District Program Specialist wrote a letter stating the Highway 66 overpass was inadequate and needs a left-hand turn lane. ASHLAND PLANNING COMMISSION 9 REGULAR MEETING MAY 9,1995 MINUTES MULTARI, in his rebuttal, stated that as he expected, there is considerable community concern about a project of this size and its location. In discussions with Staff, they felt they have met policies. The Comp Plan says at least a five year supply of land should be part of the City's inventory. With regard to similar quality of property mentioned in the Comp Plan, there are features about this piece of property such as size, price, ability to develop at affordable levels, that differentiate it from in-fill pieces of property. Another Comp Plan directive is to insure a variety of housing, which this development does. One reason affordable housing can be provided is because of the price of the land. It provides an opportunity for an extraordinary design. The neotraditional plan is striving to incorporate with the City. If there are deficiencies, Multari would like the opportunity to cure the deficiencies before denial of the project. The transportation policies are somewhat vague. In general, the application has provided-adequate transportation. He acknowledges that crossing the bridges for pedestrian and bicycles is a problem, however, the judgment is whether that is a sufficient enough problem or is there no mitigation for the applicant. Giordano thought it ironic that this is a neotraditional development but residents would have to drive to the grocery store. COMMISSIONERS DISCUSSION AND MOTION Giordano believes affordable housing is very important to the community and this is an opportunity to allow the 25 percent to come into the City under affordability. This is probably the only chance the City will have. On the other hand, Giordano feels strongly about the transportation and would like to give the applicant time to come up with some creative ways to handle the transportation issues. Armitage does not see how the project is in conformance with the Comp Plan with regard to urbanization. Cloer wondered what the applicant could do to address the transportation element. Giordano thought maybe the applicant could phase the development according to the Ashland Street Plan, make wings over the E. Main overpass, reroute the bus, use a shuttle system and park and ride. Hibbert did not believe this development is leap-frogging or sprawling or split by high- speed roads. It does create a problem for bike and foot traffic crossing the overpasses. But by putting a development in this location, this will be filling a transportation need because you cannot fill a need when there are not enough people ASHLAND PLANNING COMMISSION 10 REGULAR MEETING MAY 9,1995 MINUTES to ride a bus. With Highway 66 being worked on, this would give more impetus to work on transportation solutions. There are some things the applicant could do to help such as charging each lot $100 to be applied to transportation solutions. By denying annexations, the number of available lots will continue to be reduced until no one can afford a house in Ashland. This project is infill. Forty-four affordable homes will help solve some of our problems. Hibbert thought contract annexation with the County should be considered also. Carr said the Commission has merrily dealt with Oak Knoll and Crowson Road which are relatively as inaccessible as the proposed area and it has never bothered the Commission before. She does not believe people go grocery shopping on their bikes anyway. The opportunity for this level of affordable housing is healthy. The project meets the criteria. Finkle would not be comfortable voting for annexation unless the applicant can answer the public safety issues involved with bike and pedestrian traffic crossing the overpasses. He would recommend Staff and the applicant work on solutions to this problem. He does not envision property owners from the northern end of the development making the trek to Ashland Hills to catch a bus. Finkle agreed with Hibbert that bus service will eventually be needed on East Main Street and it would be reasonable to have discussions with RVTD regarding this development. He is concerned about losing any C-1 land and though this is not very good land, Finkle suggested finding eight acres or something similar somewhere else. Hibbert recommended two added conditions: 1) All properties sign a waiver from the airport, and 2) the applicant set up a $100 per lot account to applied for or whatever can be done for pedestrian and bicycle and enhancement on either one or both of the two freeway crossings. After reviewing the criteria for annexation, Carr moved to approve PA 95-036 — request for annexation. Hibbert seconded the motion. Cloer would favor the annexation. This will not be a neighborhood incorporated into the City. It will be similar to Oak Knoll and people who decide to live.there would not be the same people who like to live in the Railroad District. Carr amended the motion to include the possibility of contract annexation. Hibbert seconded the amendment and the motion carried with Hibbert, Carr, Jarvis, and Cloer voting "yes" and Armitage, Giordano, and Finkle voting "no". ASHLAND PLANNING COMMISSION 11 REGULAR MEETING MAY 9,1995 MINUTES CARR MOVED TO CONTINUE THE MEETING TO 10:30 P.M.. HIBBERT SECONDED THE MOTION AND ALL APPROVED. Carr moved to approve PA95-036 for a zone change from C-1 to R-1-5P. Hibbert seconded the motion and it carried with Jarvis, Cloer, Armitage, Hibbert, and Carr voting "yes" and Finkle and Giordano voting "no". McLaughlin asked that the Commission recommend continuation in order to make findings for a Conditional Use Permit in the A-1 overlay, therefore, Carr moved to continue PA95-036 -- Outline Plan approval for consideration of the Airport Overlay. Hibbert seconded the motion and it carried unanimously. Multari agreed to waive the 120 days for completion of his application in order to add the Airport Overlay findings. Armitage will be asking to add a condition about noise and hazard at the next meeting. PLANNING ACTION 95-014 REQUEST FOR A CONDITIONAL USE PERMIT AND SITE REVIEW FOR THE EXPANSION OF A NON-CONFORMING USE AND STRUCTURE AT 930 TOLMAN CREEK ROAD. THE EXISTING BUILDING WILL BE REMODELED (8730 SO. FT.) AND APPROXIMATELY 3600 SO. FT. OF OFFICE SPACE WILL BE ADDED WITHIN THE "L" SHAPE OF THE BUILDING. APPLICANT: DEAN CROPPER Site Visits and Ex Parte Contacts Hibbert, Armitage, Giordano, and Carr had a site visit. Cloer had a conversation with a neighbor, but had nothing to report. Finkle had a site visit and spoke with a neighbor. Jarvis had a site visit and talked with Cropper and Martin about the location of things on the lot. STAFF REPORT The Staff Report reflects the history and description of this application. Knox reported this application is adding 3500 square feet of office space centered in the L-portion of the building. The revised application shows a 20 foot access drive. There is a property line discrepancy because of an error in the survey leaving a distance of four ASHLAND PLANNING COMMISSION 12 REGULAR MEETING MAY 9,1995 MINUTES feet from the fence to the neighboring house. No development can occur in this area and Condition 1 should cover this. A drainage plan will be required at the time the building permit is issued. There is no proposal by the applicant to change the irrigation ditch. TID is requesting culverting of the ditch. PUBLIC HEARING DEAN CROPPER, 1820 Greenmeadows Way, Cropper Medical, expanded their plan because their business is growing. He asked for a correction on Page 3 of his findings to state 'Type II procedure". He and Mr. Martin are working on solving the property line discrepancy. The proposed modifications to Cropper's facility will not be impacted if the property line is in the wrong place. Also in Cropper's findings, he is interested in pursuing a Physical and Environmental Constraints permit for installation of a picnic area in the creek area. He will obtain the necessary permits. CARR MOVED TO CONTINUE TO THE MEETING UNTIL 11:00 P.M. HIBBERT SECONDED THE MOTION AND ALL FAVORED. DAVE RICHARDSON, 1105 Siskiyou Boulevard, stated the property drains naturally toward the creek. They may put in some vegetation to aid in draining. He agreed to put a trap in the drive. CROPPER said the well is on the north side of the house and there is a significant drainage moving away from that area. He said most pick-ups and deliveries are done by UPS and the largest truck is a short trailer. The deliveries are done during the day and Cropper agreed to cooperate in insuring his deliveries would occur at times that would not conflict with children going to or from school. COMMISSIONERS DISCUSSION AND MOTION Giordano moved to approve PA95-014 with the added Condition that a sand/oil separator be installed for site drainage. Armitage seconded the motion and it carried unanimously. PLANNING ACTION 95-044 REQUEST FOR SITE REVIEW AND OUTLINE PLAN APPROVAL FOR AN 18 UNIT TOWNHOUSE DEVELOPMENT UNDER THE PERFORMANCE STANDARD OPTIONS FOR THE PROPERTY LOCATED AT 955 B STREET. APPLICANT: FRED COX ASHLAND PLANNING COMMISSION 13 REGULAR MEETING MAY 9, 1995 MINUTES Site Visits and Ex Parte Contacts Carr, Hibbert, Finkle, Jarvis, and Cloer had site visits. Giordano drove by. Armitage had no site visit. STAFF REPORT History of the site and a detailed description of the proposal is included in the Staff Report. Overall, Staff favors this application. However, there are some design issue that need to be fastened down. The biggest concern is the two units along B Street with garages oriented toward the street. PUBLIC HEARING FRED COX, 1280 Wrk Lane, tried to incorporate porches in his design. He has tried to answer some concerns of Staff and the neighbors. Ann Bass will be behind a one- story building. Cox agreed with the solar and foliage on Barchet's plan. A construction fence is agreeable to Cox. ED MCCURRY, 375 Otis, is with Century 21 and is the listing agent for the property. He asked the Planning Commission to approve this application. This development will create considerably less traffic than 23 units (highest density) would cause. Staff Response Staff would recommend continuation of this application in order to polish the design issues and return with a finished product. There is not a site plan to adopt that meets the requirements. The Commissioners wanted to see the driveways located per Staff recommendation. Cox agreed to waive the 120 days for completion of his application. Carr moved to continue PA95-044 for the applicant to comply with the Site Design Standards. Finkle seconded the motion and it carried unanimously. OTHER Jarvis read Hibbert's letter of resignation effective midnight, May 9, 1995. ADJOURNMENT Adjourned at 11:00 p.m. ASHLAND PLANNING COMMISSION 14 REGULAR MEETING MAY 9,1995 MINUTES Memorandum ' ,�4EGOa •' June 14, 1995 V10: Mayor and City Council rOm: Steven Hall, Public Works Director ' iUbjie&- May Monthly Reports Attadled are the detailed reports from Fleet Maintenance, Street, Warr Quality, Engineering Division and Pam Barlow that you normally woes . In addition, I am adding an activity report for myself. My cover memo Will also include a few highlights of the statistics covered in the other division reports. I hope that this "executive summary" will prove to be beneficial to you. ACTIVITY SUMMARY AND COMPARISON ACTIVITY MAY 1995 MAY 1994 MAY 1989 Equipment Work Orders 97 137 65 Miles of Street Swept 520 352 522 Asphalt pre-paving work 141 tons 0 ** 0 ** Water Meter replace/new installations 10 61 11 Leaks Repaired 9 13 20 Utility Locates 98 86 81 Drinking Water Treated 85 MG * 107 MG * 89 MG Wastewater Treated 63 MG * 54 MG * 64 MG Sewer Cleaned 64,991 feet 32,171 feet 15,813 feet Sewer Inspected with Television 3,700 feet 0 ** 0 ** Engineering Active Projects 14 10 8 Engineering Subdivisions/Partitions 10 8 16 Engineering Permits Issued 26 35 16 ,W—Million Gallons ** Not an activity this year cc: Public Works Supervisors PAGE 1-(vPv x5-vs-u.RPt) DIRECTOR'S ACTIVITY SUMMARY May 1 through June 9, 1995 • May 3 - Airport Commission Meeting • May 4 - Met with John Holroyd of Brown and Caldwell ... discuss WWTP issues. • May 5 - Initial supervisor training session with Dr. Bill Mathis [Council Goal]. • May 8 - Bear Creek Coordination Council meeting in Medford. • May 8 - Non point source TMDL meeting at RVCOG in Central Point. • May 15 - Meeting on Regional Reclamation Project at TID offices. • May 18 - Meeting with Oak Street Sidewalk/Traffic Calming Committee • May 23 - Meeting with Hollie Cannon [TID] to discuss water rights and issues. • May 25 - Meeting with Paula Brown to discuss WWTP Coordinator position • May 26 - Meeting with Ken Olson [engineer - Lost Creek Dam] with Jim Moore from Sluicing Alternatives committee to look at "Turbidity Conduit" used at Lost Creek. • May 29 - Second Supervisor training session with Dr. Bill Mathis [Council Goal] • May 30 - Presented talk to Geology Class at SOSC on Ashland's water conservation program • May 31 - WWTP Coordination Committee Meeting • June 1 - Attended Contractor/Engineer/Staff review of progress at filter plant construction. • June 2 - Met with David Boyd of ODOT, Bruce Moats of SOSC and Jim Olson to discuss City/SOSC proposal for realignment of Indiana/Wightman/Siskiyou intersection. Project should begin development within 3 months. • June 6 - Met with Talent Irrigation Board of Directors to begin "official" discussion of water rights including Howard Prairie water rights and existing City/TID contract. TID Board of Directors authorized Hollie Cannon to work with me and U.S. Bureau of Reclamation to begin deliberations towards contractual agreements. PAGE 2-(c:va�5-95 a6.rza) City of Ashland Fleet Maintenance May 1995 Report 3 mechanics completed work on 97 work orders on various types of City equipment and vehicles. With the new numbering system in effect, work orders will no longer be reported on an individual department or division basis. The emergency generators at City Hall and the Civic Center were manually tested on a weekly basis. I and M certificates issued for the month: City of Ashland: 1 City of Ashland Street Division May 1995 Report SWEEPER: Swept 520 miles of streets. Collected 176 yards of debris. Responded to 152 utility location requests. Graded several streets and alleys. Patched pot-holes and sunken services. Completed pro-filing (grinding) the streets on the re-surface list. Took ties for manholes, valves, etc. on all streets to be re- surfaced and prepared maps of each. Began pre-patching: Clay St. , 11.95 tons; Harmony Ln. , 36. 07 tons; Lit Way, 35.90 tons; and Bridge St. , 11.99 tons. All streets have to be saw-cut before dig outs and patching. Patched No. Mountain at E. Main after widening: 45. 04 tons. Picked up 125 gallons of CSS-1 tack-coat from Morgan Oil in White City. Repaired wash-outs: Scenic Dr. , alley above High St. , Dog Park Rd. and driveway at 673 Tolman Cr. Rd. STORM DRAINS: Flushed and/or rodded several storm drain systems. Cleaned off catch basin grates. Cleaned out catch basins. Completed the revamping of the storm drain system on No. Mountain at E. Main for widening project. Replaced a 66 ft. rusted out steel pipe cross-over drain on Orange at Laurel with 12 inch P.V.C. pipe and replaced the 2 catch basins with curb inlet basins. Pot-holed (exposed) storm drain on "A" St. at Oak St. for the Engineering Division. PAGE 1-(c:.�.o pmy.vs) Repaired a broken storm drain on E. Main at Lincoln: replaced 4 feet of pipe, slurry with topsoil backfill. Located storm drain in Lithia Park by the tennis courts for future re-routing, Also re-poured the catch basin at that location. Patched the catch basin on Siskiyou just west of Alida due to flooding problems. Repaired a broken storm drain on Pennsylvania at Morton. Pine St. : re-vamped and re-built existing basin and repaired a broken storm drain. Repaired a broken storm drain on Iowa at Morton. SIGNS and PAINT• Replaced street sign on Garfield and Siskiyou. Replaced the stop sign on Alida at Siskiyou. Replaced 3 faded "no parking" signs on the east side of Wightman above the R/R tracks. Straightened bent post on Idaho at Iowa. Re-set "no parking" sign on the Loop Rd. off Morton St. that was knocked down by a slide. Palmer at Woodland: replaced the street sign and post and re- located it to the south-east corner. Replaced 2 "no parking" signs on Iowa between Wightman and Walker. Painted the curb yellow on the south side of Church St. from No. Main to High St. Painted curb radius' yellow at: Church and Almond, Palm and Iowa, Lincoln and Iowa and on Hillview and Peachy. Replaced the street and stop signs on Mary Jane at Siskiyou. Replaced the street sign on Normal at Ashland St. Replaced 2 stop signs at Helman and Hersey. Replaced the street sign on Glenview Dr. and the Loop Rd. Re-located the R/R Crossing sign on Helman and Van Ness. Installed 2 new "no parking" signs on Glenwood Dr. PAGE 2-(c:.4a .mpm.y.9s) Replaced a faded "no parking" sign at 1224 Iowa. 248 Walker: straightened "no parking" sign post. Francis Ln. above Siskiyou: straightened "no parking" sign post. Removed old sign post from 6th and C Sts. Repaired 2 no parking signs on the Loop Rd. below Morton. Replaced 5 faded "no parking" signs on Hersey St. between Water and Laurel Sts. Began salvaging parts of old sign posts and cutting them into sign post extensions. Thus far: 10 - 12 inch, 7 - 18 inch and 34 - 24 inch extensions. Continued painting stop bars, cross-walks, etc. in the R/R District as weather permits. On 4th St. : Painted and signed a Handi-Cap parking space and painted all head-in parking spaces between B and A Sts. Made 2 "Waste Water Treatment Plant" directional signs. Re-painted the island on Greenmeadows at Apple Way due to vandalism. Re-located the "dead end" sign on So. Pioneer and Fork Sts. Replaced the "no outlet" sign with a "dead end" sign on E. Nevada off Oak St. Began Downtown cross-walk painting project. Started at E. Main and Lithia Way. MISCELLANEOUS• Laurel St. : removed 2 - 12 ft. sections of curb and gutter and 15 feet of waterway with 20 feet of curb return for replacement. Removed a tree limb from 150 No. Pioneer. Removed fallen trees from: Granite St. at Glenview Dr. and from the Loop Rd. between Morton and Terrace. Also removed 12 yards of material from the Loop Rd. location due to a mud slide. Picked up several dead animals. Water St. Bridge: set 4 steel posts for new hand rail and helped shop build and install the guard rail. Removed graffiti from the following locations: Hersey at Helman and at Van Ness and No. Main. PAGE 3-(c.e \.mpmy.95) Helped on maintenance hangar at the airport replacing the fibre glass panels with metal ones. Cleared several City lots of weeds, etc. Inventoried first aid kits in equipment and vehicles and brought them up to date. Picked up 3 - 55 gallon drums from Rogue Valley Oil for tack- coat. Picked up 4 valves from Withams for our tack-coat trailer. Removed the alley approach and 2 other sections of curb and gutter on Pine St. for replacement. Changed the teeth on the Bob-Cat grinder. Took 6 barricades, 12 cones and several pieces of equipment to the Plaza for Public Works Week. Removed 40 feet of curb and gutter on Bridge St. for replacement. Picked up a wood stove at 184 Terrace St. for the Conservation .. Dept. Re-poured the alley approach and curb and gutter on Pine St. Re-poured the curb and gutter on Bridge St. Helped in shop when needed. Cleaned up facilities and equipment on a weekly basis. Held monthly safety meeting. PAGE 4-(c:. \mowp vy.vs) WATER QUALITY MONTHLY REPORT MAY 1995 Water: Repaired two leaks in City owned water mains. Repaired five leaks in customer service and or meter. Repaired two TID leaks in mains. Changed out five 3/4" and one 2" water meters. Installed four new water meters with hand valves. Installed one customer hand valves. Repaired one leaking fire hydrant. Replaced broken 2" gate valve in street at Tolman Creek Rd. Replaced broken angle stop at water meter. Installed one new fire hydrant on Walnut St. Installed one 1" water service and one 4" sewer for pre-paving. Installed six 3/4" water services and three 1". Replaced push button assemblies in the handicap fountains. Tied over water mains from old 4" on N. Main to the new 12" on N. Main at:Ashland Mine Rd., Fox Street, Schofield and 835 N. Main. Tied over all water services to the new 12" also. Abandoned the old 4" from Sheridan to the end at Ashland Mine Road. Repaired East and West Fork roads that were washed out during heavy spring rains. Started working on replacing monuments at Reeder Reservoir to bring us into compliance with regulations. This is for Hosler Dam deflection computations. PAGE 1—(c:.,w\wq-m y.95) Sewer: Installed two new manholes. Repaired six sewer main line problems. Responded to three service calls. Cleaned 64,991 feet of City sewer mains using 113,500 gallons of water. Video inspected 3700 feet of City mains. Miscellaneous: There were 98 requests for Utility locate calls. There was 84.598 million gallons of water treated at the Water Treatment Plant and 62.90 million gallons of water treated at the Waste Water Treatment Plant. PAGE 2-(c:wawk y-m,y.95) ENGINEERING DIVISION MONTHLY REPORT FOR: May, 1995 1. Issued 2 Street Excavation permits. 2. Issued 9 Miscellaneous Construction permits. 3. Issued 2 Address Change or Assignment forms. 4. Responded to 15 Certificates of Occupancy reviews. 5. Completed 6 Pre-applications for Planning Actions. 6. Completed 15 "One-Stop" permit forms. 7. Performed field and office checks on 6 partition plats. 8. Performed the following work on the Granite Street Sanitary Sewer Project: a. Revised bid documents. b. Sent bid advertisements to builders exchanges and to prospective bidders. C. Held pre-bid conference. d. Distributed plans and specifications. e. Conducted bid opening. f. Prepared bid report. 9. Conducted traffic study on "B" Street and made recommendations for changes at "B" and First. 10. Performed the following work on the DeGroodt Subdivision: a. Approved engineering plans. b. Inspected work performed by contractor. 11. Performed the following work on the Clearwell and Pipe Gallery Modifications project: a. Inspected work performed by contractor. b. Prepared payment request. C. Issued notice of final acceptance. 12. Issued final notice of acceptance for the N. Mountain Avenue Sanitary Sewer Project. PAGE 1-(e:cnginme d4.4t) 13. Performed the following work on the Scenic Heights Subdivision: a. Prepared subdivision and inspection agreement forms. b. Reviewed engineering plans for subdivision improvements. C. Computed City service and connection fees. 14. Performed the following work regarding the Family Circles Subdivision: a. Estimated cost of installing a storm drain. b. Prepared an agreement for the installation of a "joint use" storm drain. C. Estimated construction costs. 15. Performed the following work on the proposed Van Ness Avenue Improvements: a. Completed mapping of right-of-way and improvements. b. Researched City records pertaining to right-of-way acquisition. C. Prepared estimate of the cost of improvement. 16. Performed following work pertaining to Oak Knoll Meadows Subdivision Phase IV: a. Assigned addresses to each lot. b. Held pre-construction conference. C. Prepared subdivision agreements. d. Issued notice to proceed. 17. Prepared preliminary plans and specs and estimate for the improvement of an alley between Church and Pine Streets. 18. One staff member attended a G.I.S. training seminar in Portland. 19. Prepared a diagram of required tree and hedge trimming. 20. Computed per mile costs of streets, walks, bikeways, etc. 21. Performed the following work on the sewer service request on Crowson Road. a. Communicated Council approval to owner. b. Prepared agreements and restrictive covenants to be signed. C. Prepared map of area. 22. Researched right-of-way and deeds on Wildwood Way. 23. Performed the following work on the Water Plant Improvement Project: a. Acquired proposal for installing sewer in access road. b. Prepared contract documents. C. Attended pre-construction conference. d. Attended monthly progress meeting. 24. Performed the following work on the Oak Street Local Improvement District (LID): a. Completed project plans and specifications. b. Distributed final notice of construction to utility companies. C. Submitted project to bid. PAGE 2-c.:. .%..wy.RPp 25. Performed the following work on the 1995 miscellaneous concrete project: a. Began preparation of plans. b. Inventoried areas of needed repairs. C. Mapped sidewalk installation areas. 26. Performed the following work regarding a sewer relocation at 725 Beach Street: a. Surveyed topo features in area. b. Prepared plan and profile at proposed sewer line. C. Requested quotations from contractors. d. Prepared contract for work and issued a notice to proceed. 27. Surveyed and monumented the right-of-way centerline on Beach Street. 28. Located and staked the centerline of a storm drainage easement at 714 Beach Street. 29. Completed the Calle Guanajuato recycling station and made final payment to contractor. 30. Reviewed proposals for engineering services for the design of East Main Street. 31. Performed the following work on the proposed North Mountain Avenue LID: a. Prepared estimated cost sheets. b. Prepared maps of proposed improvements. C. Prepared memo to the Council. 32. Revised plan of parking lot construction at Oak Knoll. 33. Operated traffic counters at various intersections. 34. Met with property owners regarding various options for traffic calming on Oak Street. PAGE 3-(=:m&.,,..aoy.xpt) y Aemorandum ORFGO� • June 13, 1995 �t111. Steven M. Hall, P.E. , Dir. Public Works r- rum. 11 Pam Barlow, PW Admin. Asst. 1jDjPC1: Monthly Activities Report May '95 On-going Committees and business performed for: Airport Commission Bicycle Commission Forest Commission Traffic Safety Commission Public Works liason to TPAC Proiects• 1. Met with John Sholtes, J. Herbert Stone Nursery USFS, to discuss alternate minor forest product plantings that could be developed for erosion control on roads around reservoir, also wetlands materials. Scheduled meeting with production manager & botanist to do on-site resource review at Reeder Reservoir. 2. Morton Street fuel reduction on City Iand: with contractors, Americorp project coordinators and abutting property owners. Discussed a joint helicopter logging operation and burning options with Parks (Jeff McFarland) .Coordinated insurance requirements, certification. 3 . Completed Guanajuato Recycle Center rehabilitation and expansion project,re-signed (bi-lingual) , reorganized system with Amy Amrein at Ashland Sanitary. Met with Andrew at Black Sheep to coordinate this summer's recycle training for restaurants. Spoke with Parks staff re. maintenance objectives. Met with Plaza merchants & restaurants re. responsibility and administering recycle center. Merchants were supportive of continuing the recycling program. 4 . Meeting with Bruce Moats to finalize SOSC bikepath easement on SOSC property. 5. Checked into electrical servicing for hangars with Pete Lovervich; beacon serviced and replaced; runway lighting repaired. 6. Worked with Bob Skinner, Outback Welding, & staff on Maintenance Hangar repair. 7. Contacted Best designs to repaint noise abatement procedures sign on runway 12 . 8 . Processed bicycle racks for Rogue Roasting Co. on E. Main St. (at cost, in City R.O.W. , owner provided concrete pad) . 9. Meeting with Teddi Baker, Medford Airport Admin. Asst. : Joint planning to bring the Oregon Airport Managers Association conference to Ashland for Fall 195 meeting. _ (Organized hotel reservation, block of Shakespeare tickets, etc. ) 10. Van Ness Street Design: coordinated redesign to include sidewalks on one side, incorporate bicycle facility. (CDBG used for part of sidewalk cost, added to master list of sidewalk improvements) 11. Staffed Sluicing Alternatives Committee: Review of draft of USFS Bear Creek Watershed Inventory and Analysis (First public group to receive a complete draft) . Bill Hicks, Jim Moore to continue working on sediment source analysis and recommendations. Hicks available to work with City on mitigating active large slope failure below access road near Hossler Dam. 12. Plato Doundopolis requested City repaint "dump no waste, drains to stream" storm drain signs. Explained unbudgeted nature of expense, also value as a volunteer activity (educational) . Coordinated with Frank D'Entremont to have youth with 30 hours of community service to perform to re-paint fish signs in the downtown. Encouraged Plato to support this program at the schools level. 13 . Worked with Gary Arnold, Joanne Eggars, Linda Chestney (WET) to develop a grant proposal for a demonstration project at the Fordyce storm drain outfall. Met on-site with property owner Rick Davis who was very supportive of a project on his property. Met on-site with Joanne Eggars. 14 . Walked Oak Street with neighborhood sidewalk/traffic calming committee,offered suggestions, comments on their ideas. 15. Clean Cities (regional alternative fuel development coalition) meeting with Mark Kendall, Dept. of Energy, to move forward with projects. (Steering Committee member) . 16. Put together National Public Works Week PR event: This year, equipment display of Tying equipment, storm drain vac; display of underground pipe problems (roots, backhoe damage, leak damage) , open house in administrative offices. New releases, ads. Developed 2 new photo displays that can be used for City events. on-camera explanation to Channel 10 during event. (Aired on 11: 00 News. ) 17 . Job Council/YCC Youth Program (Siskiyou Mtn Park/Hamilton Cr. Watershed Forestry Projects) . Networked on grant programs, worked on finding/coordinating funding sources to continue program for 95-95; proposed projects for summer 195. 18 . Contracted with Engineering Geologist Bill Hicks to analyze and design a mitigation proposal for a large slope failure developing on the service road to Reeder Reservoir. 19 . Attending Clean Air Committee meeting, Medford. 20. Coordinated the donation of the railroad handcar building on the new City owned property to the Railroad Historical Society. The building will be relocated to the Railroad Park in Medford for their handcar storage/historic value. (The building was scheduled for demolition for construction of the railroad bicycle path, and City Yard development. ) 21. Ashland Middle School Hike/GWEB Project Documentation: Hiked the interface trail with Linda Chestney and her Land Use class, also Joanne Eggars and Mike Uhtoff. Presented history of project and land use to class. Also documented trail erosion geotextile installation and sign installation for GWEB grant. (GWWEB, SCS "delighted" with photographs. ) ORDINANCE NO. AN ORDINANCE AMENDING THE ASHLAND MUNICIPAL CODE, LAND USE ORDINANCE, MODIFYING FRONT YARD SETBACKS IN THE R-2 DISTRICT AND ENCOURAGING PORCHES. THE PEOPLE OF THE CITY OF ASHLAND DO ORDAIN AS FOLLOWS: SECTION 1. Section 18.24.040.D. and Section 18.28.040.D. of the Ashland Municipal Code, Land Use Ordinance is replaced in its entirety as follows: "D. Standard Yard Requirements - Outside the Historic Interest Area: Front yards shall be a minimum of 15 feet excluding garages. Unenclosed porches shall be permitted with a minimum setback of 10' from the front property line. All garages accessed from the front shall have a minimum setback of 20' from the front property line; side yards, six feet; the side yard of a corner lot abutting a public street shall have a ten foot setback; rear yard, ten feet plus ten feet for each story in excess of one story. In addition, the setbacks must comply with Chapter 18.70 which provides for Solar Access." Standard Yard Requirements - Within the Historic Interest Area: Front yard, twenty feet; side yards, six feet; rear yard, ten feet plus ten feet for each story in excess of one story. The side yard of a comer lot abutting a public street shall be ten. In addition, the setbacks must comply with Section 18.70 of this Title which provides for solar access. The foregoing ordinance was first READ on the day of 1995, and duly PASSED and ADOPTED this day of 1995. Barbara Christensen, City Recorder SIGNED and APPROVED this day of 1995. Catherine M. Golden, Mayor Approve as to form: Paul Nolte, City Attorney - PAGE 1-PORCHES ORDINANCE (p:pk=ing%codelpomha.ord) I ' • f ^GF emarandum GREG0 May 31, 1995 Brian Almquist, City Administrator W rt'M• L• Kelly Madding, Housing officer $u, vje& The Consolidated Plan Attached is the FY95 Consolidated Plan. The memo to the Council on the next page explains a about the Consolidated Plan. Please peruse and if the document meets with your approval please let me know this afternoon. •,4 of�sti4ti APmorandnm G4EGGt� May 26, 1995 �+II• Mayor and City Council r (29 rQm: Kelly Madding, Housing Officer p The 1995 Consolidated Plan In 1993, the City of Ashland completed the Comprehensive Affordability Strategy (CHAS) . The CHAS was a U.S. Department of Housing and Urban Development (HUD) requirement that the City fulfilled to receive Community Development Block Grant (CDBG) funding. A five-year strategic plan and one-year action plan for the use of the CDBG funds was completed using an extensive public process .and 1990 Census data. In 1994, a new tenant came to the White House and to the helm of HUD. As a result a new plan is required for fiscal year 1995, the Consolidated Plan. The regulations for the Consolidated Plan were given to HUD recipients a mere month and a half before the document was due. The requirements are very similar to those issued for the CHAS, to complete another five-year strategic and one-year cation plan. HUD, in effect, changed the name of their required planning document and little else. The plan is comprised of three main sections: 1) Housing and Community Development Needs - this section uses 1990 Census data to illustrate the housing needs of the populations potentially served by CDBG funds. This section also describes the market conditions according to the 1990 Census data and barriers to affordable housing; 2) Housing and Community Development Strategic Plan - this section outlines housing and non-housing community development strategies Ashland may undertake in the following five years; and 3) Action Plan: One-Year Use of Funds - this section describes the CDBG funded projects for fiscal year 1995. The short timeline, the required similarity of the Consolidated Plan to that of the CHAS, and the fact that the City completed a five-year plan less than two years ago using the latest data and extensive public input led staff to believe that a reworking of the 1993 CHAS would fulfill HUD's planning requirement. Please, keep in mind, this is a document for HUD. It is staff's intent to come back to the Council in the fall to get further direction on the policies and procedures surrounding the CDBG funding. If you have additional questions regarding this plan, contact me at 488-5305. Recommendation: Adoption of the City of Ashland's Consolidated Plan, FY95 1 I City of Ashland Consolidated Plan Prepared for: The U.S. Department of Housing and Urban Development City of Ashland Department of Community Development Ashland, Oregon City of Ashland Consolidated Plan Table of Contents Summary of Development Process . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1 Community Profile . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1 Housing and Community Development Needs . . . . . . . . . . . . . . . . . 3-23 Current Estimates/5-Year Projections . . . . . . . . . . . . . . . . . . . . . . . . . . 3 Homeless Needs . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8 Populations w/ Special Needs Other Than Homeless . . . . . . . . . . . . . . 15 Public Housing Needs . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. . . . . . . . 18 Lead-Based Paint Needs . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 18 Market Conditions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 19 Barriers to Affordable Housing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 22 Fair Housing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 23 Housing and Community Development Strategic Plan . . . . . . . . . . . 23-38 Priority Housing Needs . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 25-33 Priority Non-Housing Community Development Needs . . . . . . . . . . 33-35 Anti-Poverty Strategy . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 35 Lead-Based Paint Hazard Reduction . . . . . . . . . . . . . . . . . . . . . . . . . . 35 Reduction of Barriers to Affordable Housing . . . . . . . . . . . . . . . . . . . . 36 Coordination . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 38 Action Plan: One-Year Use of Funds . . . . . . . . . . . . . . . . . . . . . . . . 39-43 Anti-Poverty Strategy . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 43 Other Actions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 43 Monitoring . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 43 Specific CDBG Submission Requirements . . . . . . . . . . . . . . . . . . . . . . . . . 43 HUD Forms . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 44 Certifications . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 56 CITY OF ASHLAND CONSOLIDATED PLAN Summary of Development Process In 1993, a lengthy public process was undertaken for the Comprehensive Housing Affordability Strategy (CHAS). Less than two years later HUD changed its requirements in order for the City to receive Community Development Block Grant funding. For fiscal year 1995 a Consolidated Plan is required. The requirements of the Consolidated Plan are very similar to those of the CHAS and were finalized one and a half months before the report was due to HUD. The narrow timeline and the minimal requirement change necessitated an abbrieviated'public process. The City held one public meeting prior to the release of the draft. A summary of the Consolidated Plan was published April 17, 1995 in the local newspaper, the Ashland Daily Tidings. The advertisement stated the opening and closing dates.of the 30 day public comment period and the locations of the draft Consolidated Plan for public review. COMMUNITY PROFILE Community Description Ashland is a unique city located in southern Jackson County, with a population of 17,725. Ashland combines the spirit of a small town with the cultural and educational opportunities of a large urban center. Entrepreneurs and small business, artisans and young families have all come to Ashland to enjoy the lively,town center, the mild climate and sense of community. Tourist and students have an been essential to the evolution of Ashland's character supporting the town's two largest industries, the Oregon Shakespeare Festival and Southern Oregon State College. Ashland's appeal is reflected in soaring home prices, increasing rents, and a flock of visitors who want to settle here. Long-term residents are in danger of being priced out of their own town. Until relatively recently, housing costs and rents were low enough in Ashland to encourage a diverse, dynamic community. Since then, the gap between home owners and renters has widened. Renters are not only becoming less able to purchase homes, they are also being displaced from their current housing due to 1 r r continual rise in rent and the sale or conversion of rentals units. The dynamic town character that makes Ashland unique is threatened by the type of population shift that a long term rise in housing prices will bring. Ashland's future population will be more well-rounded if we find a way to provide housing for moderate and low-income families, students, artisans, and the elderly. The current problem of a shrinking stock of affordable housing in Ashland began in the 1970's, when inflation, increased energy and materials costs, and speculation in the real estate market produced an upward spiral in housing prices that was several times the overall rate of inflation. Through the 1970's, home owners in Ashland and most of the United States paid fixed rate mortgagees while home prices rose rapidly, in response to a decrease in supply. Renters watched as their rents also rose, but as tenants they had no corresponding increase in equity. Spiraling costs of housing had two effects on Ashland residents. Those who had purchased homes earlier had enough home equity to pay the increased costs of a new house. Those who were renters, however, either had to save for a very substantial down payment, wait for a financial windfall, borrow from relatives, or remain renters. The population of Ashland grew 9% between 1980 and 1990 to total 16,234 persons. Since 1980, as a share of total population, the proportions of persons 25 to 54, 5 to 17, and over 65 years have increased, while the share of persons under 5, 18 to 24 and 55 to 64 have declined. Adjusted for inflation, both median and average household income rose (4% and 6% respectively) from 1980 to 1990. The median income for Jackson County currently is $32,800 and $32,188 in the city of Ashland. In 1990, 17.4% of Ashland's population lived below the poverty level, a rate that changed little since the 1980 Census. However, the share of families with children under 18 years living in poverty increased by 7 percent since 1980 to 17.7%. Conversely, the share of persons 65 and over in poverty dropped significantly from 13% in 1980 to six percent in 1990. Ashland's unemployment rate is 6.2%. Administrative, and managerial occupations; professional specialty occupations, including education; retail sales; and service occupations account for 78% of the jobs. Our low income population lives throughout the city and we do not have any low income or racial/ethnic minorities concentrated in any area. Ashland's ethnic breakdown shows: 2 White 15,582 95% Hispanic 382 2.4% Asian 339 2.1% American Indian 152 0.9% Black 81 0.5% The presence of students from Southern Oregon State College increases the need for housing in Ashland. The college population is projected to stay at about 3,000 full and part time students, of which 42% live in Ashland. SOSC provides a broad spectrum of housing for its students. The are 680 dorm style rooms, 42 college owned homes for student families, and a multi-unit apartment complex providing 130 units for student families. According to the registrar, 53% of the students enrolled in 1994 were "non-traditional' students. Non-traditional students comprise anyone who is not single without children coming directly from high school. SOSC has responded by focusing their recent past and future new construction on family housing. I. HOUSING AND COMMUNITY DEVELOPMENT NEEDS NEEDS: CURRENT ESTIMATES/FIVE-YEAR PROJECTIONS Extremely Low- and Low-Income: Households that are extremely low-income are defined by HUD as households having incomes from 0%-30% of median family income which would be $0 - $10,560 for a family of four. Low-income households are those whose incomes are between 31% and 50% of median family income or $10,912 - $17,600 for a family of four. A basic problem for most low income families is that their income is simply not adequate to pay for decent housing and also provide for such necessities as food, clothing, medical care and other essentials. The only widely available source of assistance for low income persons is federally subsidized rental housing programs. Most of these funds are administered by the U.S. Department of Housing and Urban Development (HUD) with a smaller number of units receiving assistance through programs of the Farmers Home Administration (FmHA). Only 33% of those eligible for rent subsidies receive assistance due to lack of funding. All subsidized housing serving families and seniors are full, and all have long waiting lists. The waiting time can be from 6 months to 2 years. The other form of rental assistance is from the Jackson County Housing Authority. 3 Last year the agency issued 34 certificates and 42 vouchers to persons living in Ashland. The waiting list for persons living in Ashland totals 132, including 63 (48%) who have preferences. The waiting list reopened in the Spring of 1995. The Jackson County Housing Authority determines Federal preferences by identifying three preference characteristics with the addition of two local guidelines. Persons on the waiting list who do not have a preference have little possibility of obtaining housing at this time. Federal preferences include: 1. Involuntary Displacement: caused by disaster, government action, private owner action beyond the control of the tenant, and for victims of domestic violence. 2. Substandard Housing, that is, inadequate facilities including; plumbing or sanitary facilities, electrical systems or heat source; no kitchen or declaration by a government agency that unit is unfit for habitation; and doubling up, such as a homeless family living with another family. 3. Severely Cost Burdened: paying more than 50% of income for housing expenses. In addition to the federal preferences there are two local preferences given to: 1. Persons in the "New Jobs" program. 2. Persons who have been in transitional housing an are certified by their caseworker to be ready for independent living. Single-Parent Families with Children The problems of poverty are shouldered disproportionately by the children of this state. Housing problems are no exception. An increasing number of children are being raised in substandard housing, and an alarming amount of family income is devoted to paying rent. Ashland is no exception. In 1990, 17.4% of Ashland's population lived below the poverty level, a rate that changed little since the 1980 Census. However, the share of families with children under 18 years living in poverty increased by seven percent since 1980 from 10% to 17.7%. This reflects the increasing percentage of children being raised in poverty, and the diminishing ability of young households to afford home ownership. The Joint Center for the Study of Housing for the State of Oregon reports that, in 1987, the median percentage of household income devoted to rent for single parent households in the United States was the following: 4 Single Parent Households Percent of Household Age of Household Head Income Paid In Rent Under 25 81.1% 25 to 34 58.4% 35 to 44 32.7% 45 to 64 41.4% The following 1990 census data shows the percent of families who are cost burdened and having housing problems who are in the 0-30% HUD adjusted median family income (HAMFI) and 31% to 50% HAMFI living in the city of Ashland. RENTER HOUSEHOLDS WITH HOUSING PROBLEMS 0-30%HAMFI 31% TO 50%HAMFI Family Cost burden % of Families Cost burden % of Families Size w/ Cost Burden w/ Cost Burden Elderly 30% 49% 30% 65% 50% 49% 50% 33% Small 30% 89% 30% 90% 50% 78% 50% 90% Large 30% 100% 30% 50% 50% 100% 50% 33% OWNER HOUSEHOLDS WITH HOUSING PROBLEMS Elderly 30% 49% 30% 65% 50% 32% 50% 36% All 30% 79% 30% 77% Other 50% 68% 50% 38% Moderate Income Although the needs of families with somewhat higher incomes are not as severe as those with very low incomes, persons in this category still have a serious and growing problem finding available, affordable housing. In Ashland housing for families earning median income, or $35,400 has become a scarce commodity. In order to qualify for rental assistance from HUD, a household can earn no more than 50 percent of the median family income for this area, adjusted for family size. Many households have difficulty meeting their housing needs, but earn somewhat more than the income 5 levels that qualify for HUD programs. Moreover, because prices are high, moderate income families who attempt to purchase a home in Ashland face almost impossible odds. A person with a moderate income of $28,512 to $33,440, would have difficulty qualifying for a home in Ashland, where the average home sells for $148,412 (1994 Data from Southern Oregon Multiple Listing Service.) Historically, families purchased homes when they reached their middle 20's early 30's. This created a relatively steady movement of renters transitioning to into homeownership. This movement has slowed due to housing costs increasing at a much faster rate than incomes. At the same time rentals are becoming more scarce due to their sale or conversion. A scenario emerges in which moderate income households remain in rentals longer. It takes a greater amount of time to save for a downpayment and as rents increase this timeframe is lengthened. The increased competition for rentals and reduction in moderate income households moving up to purchase homes has created a bottleneck in the continuum of housing making it more difficult for low-income people to find affordable rental housing. MODERATE INCOME HOUSEHOLDS WITH HOUSING PROBLEMS Renters Home Owners Elderly Small Large Elderly All Others 30% 30% 54% 11% 32% Elderly In Ashland, the share of persons over 65 living in poverty dropped significantly from 13% in 1980 to 6% in 1990. However, many elderly homeowners have been priced out of their own homes by increasing property taxes due to rise in property assessments in the city. Yet, low income elderly who owned their homes fared better than renters. They had the option of selling and using their equity to live on, or buying a smaller home. They also had the option to defer their property taxes. Although many elderly persons face critical housing problems, the elderly have traditionally fared better in federally subsidized housing programs than other groups with similar housing needs. However;subsidized housing programs generally do not address the needs of elderly persons who are unable to live independently. As housing programs for congregate care and assisted living have expanded in Oregon, those elderly households at the low end of the income scale have received very little benefit. There is a need to provide a more affordable range of housing choice for elderly persons who are unable to live independently. This need includes services that benefit persons eligible for Medicaid. 6 The following 1990 census data shows the percent of elderly households in the city of Ashland that are cost burdened and having housing problems and which are in the 0-30% HAMFI and 31% to 50% HAMFI. . ELDERLY RENTER HOUSEHOLDS WITH HOUSING PROBLEMS 0-30%HAMFI 31% TO 50%HAMFI Family Cost burden Families Cost burden Families Size with Problems with Problems Elderly 30% 49% 30% 65% 50% 49% 50% 33% ELDERLY OWNER HOUSEHOLDS WITH HOUSING PROBLEMS Elderly 30% . 49% 30% 65% 50% 32% 50% 36% Minorities Minorities make up five percent of Ashland's total population. The five percent is further broken downcomprised of 2.4% Hispanic, 2.1% Asian, and less than 1% African-American. Minority owner households with incomes below 51%HAMFI with housing problems Minority Headed Black Hispanic Elderly 0% 0% 0% Small 100% 0% 0% Large 0% 0% 0% Minority renter households with incomes below 51% HAMFI with housing problems. Minority Headed Black Hispanic Elderly 0% 0% 0% Small 45% 0% 100% Large 100% 0% 100% Incidence of Overcrowded Households The percentages of households experiencing overcrowding are low with the exception 7 of one group, large families. This group is comprised of large families of related renters with family incomes of 31% to 50% HAMFI. All other renter and owner families average between a two and six percent overcrowding rate. The high overcrowding statistic for large families relates directly to the lack of affordable three or more bedroom rental units. Cost Burdened and Extremely Cost Burdened Until recently the thought has been that a household should not spend over 28% of its gross income on housing. That percentage now stretches from 28% to 30%. HUD defines cost burden as those households spending from 30%-50% on housing and defines extreme cost burden as those paying over 50% of their income for housing. The 1990 census data shows that as household income decreases the percentage of income allocated to housing increases for both renters and homeowners. An average of 13% of the homeowners in Ashland between 0% and 95% of median income are considered cost burdened. An average of seven percent are considered extremely cost burdened. An average of 46% of the renters in Ashland between 0% and 95% of median income are experiencing cost burden. An average of 25% are considered extremely cost burdened. Large families of five or more related persons experience cost burden and extreme cost burden at a rate disproportionate to that of other family sizes. HOMELESS NEEDS The U.S. Department of Health and Human Services defines homelessness as: "Those who lack shelter and the financial resources necessary to acquire it and who revert to seeking food and shelter from public or private facilities." On March 18, 1993 a homeless count was done in Jackson County by the Homeless and Housing Project of Jackson County. In order to preserve the integrity of the survey the last four digits of the Social Security number were furnished for each counted person. Five duplications were found and these numbers were deleted. The total count for Jackson County was 1745. Ashland has based their numbers on a population percentage. Sheltered Unsheltered Sheltered Unsheltered Total Youth Youth 0 140 25 9 174 8 A later estimate completed by Peace House for the city of Ashland in September 1993, estimated 70 homeless youth in Ashland, 45 of these youths were unsheltered. This estimate was based on the number of youths receiving food through Uncle Food's Diner. The youth that were counted as sheltered were mostly living on and off with friends, some attending high school. The InterFaith Care Community of Ashland provides shelter and related services through a voucher system for the homeless in the Ashland area. Since its inception in February 1990 this agency has assisted over 1000 people in need of shelter. Ashland does not have an emergency shelter. The following needs have been identified for sheltered and unsheltered homeless. Prevention *More low cost housing and housing assistance for special needs populations to prevent future homelessness; long-term case management and increased access to drug and alcohol treatment programs. Emergency *Short term emergency housing (30 day) *Basic needs services including assessment and evaluation of family needs towards ending homelessness. Other needs include: area to shower, receive phone messages, and do laundry. Transitional *Transitional housing for currently homeless people and those coming out of emergency shelter. *Transitional services based upon actual needs not on limited resources which is provided from 45 days to 2 years. *Case management, increased support services, drug/alcohol treatment, skills building training, day care and employment training towards job readiness. Stabilization *Long-term, stable living situation. This step is essential to deal effectively with the root causes of homelessness, and the chance to break the cycle. *Follow-up case management and ongoing services currently absent from the current service delivery environment. *Low-cost housing to support long-term stabilization for currently homeless. Needs of Suboopulation of the Homeless The sheltered and unsheltered homeless have been identified in the Consolidated Plan as: Severely Mentally III 9 Alcohol/other drug additions only Severely mentally ill and alcohol/drug addition Fleeing domestic violence Homeless youth Diagnosed with Aids and related diseases Severely Mentally III Ashland does not have any data to determine how many of the homeless are severely mentally ill. The Oregon Office of Mental Health Services estimates that 46,000 Oregonians have psychiatric disabilities. National studies have found that one to three percent of the population have severe psychiatric disabilities. Based on these percentages and the county homeless count in 1993, Ashland would have two to six homeless persons that are severely mentally ill. Because of past and future budget cuts in the State's health and human services division the need for transitional housing and services to integrate previously institutionalized persons into society will increase. Some may require permanent supportive housing as well as foster care. Yet, the critical need for people in this group is for Single Room Occupancy (SRO) units coupled with the services of a skills counselor. Transitional situations for the mentally disabled work well when five to ten clients are grouped in one housing facility mixed with other tenants. In this situation a skills trainer can work with them on an individual basis. There is no data to determine how many units are needed. Most mentally ill cannot work, and live on SSI or income from the government. SSI income is not enough to pay rent for housing without an additional subsidy. Some receive Section 8 subsidies yet their is a waiting period. An average of ten persons at any given time are in foster care or crisis shelters who could be independent if they had appropriate housing. Alcohol/Drug abusers Transitional housing is needed for former alcohol and drug abusers who are in transition back into society. OnTrack is the agency dealing with these problems in Ashland. The National Institute of Alcohol Abuse and Alcoholism estimates the number of men with drinking problems at 14-16% and the number of women with similar problems at six percent. National estimates are not available for drug usage problems. Based on these percentages and the county homeless count in 1993, Ashland would have twenty four to twenty eight homeless persons that are alcohol abusers. Local service providers estimate the percentage as high as 80%, however there is no data supporting this estimation. 10 Fleeing Domestic Violence Transitional housing is needed for victims of domestic violence. Ashland does not have a shelter for battered women. The nearest shelter is the Dunn House located in Medford. Last year 20 women from Ashland were served by Dunn House. Homeless Youth The Jackson County 1994 survey counted 27 homeless youth in the city of Ashland. This was an in-school count and did not include those homeless youth that don't attend school. Local social service providers estimate the youth count as much higher than shown in this count. They estimate 70 youth, 25 sheltered and 45 unsheltered are homeless in Ashland. These figures were based on counts taken at a facility that provides 1 meal a week to homeless youth and 1 meal served, open to all homeless. A total of 268 meals were served at the facility serving only homeless youth from 3/31/93 to 6/25/93. There is a large incidence in Jackson County of what are known as "throw-away youths". These youth come from dysfunctional families where adults in the household don't want them. Efforts to place young people back in their homes after a cooling off period are often unsuccessful. Problems not addressed in such families, include a lack of parenting skills, inability to parent, neglect, and drug and alcohol abuse. These youth end up living with friends or becoming homeless. Homeless youth encounter more problems getting shelter than homeless adults or homeless families because of their inability to sign a legal contract, and the unwillingness of shelters to take responsibility for underage persons unaccompanied by an adult. There are two ways in which youth can be assured of getting shelter, entering the juvenile justice system or becoming pregnant. A young woman that is pregnant or parenting youth can be defined as a small family and in certain instances helped with vouchers for assisted housing and with training through the Job-Council. It is becoming evident that emergency shelters must be developed as well as transitional living programs that assist in developing independent living skills, job skills, and upgrading of deficient education which will enable young people to care for themselves. Diagnosed with AIDS and Related Diseases There is no supportive'housing specifically serving persons with AIDS or related diseases in Ashland . There is a need for transitional housing and supportive services for terminally ill persons who are infected with AIDS and unable to work. Service providers estimate there are 80 people in Ashland that are HIV positive. There is no 11 data to determine how many homeless in Ashland are diagnosed with AIDS. NEEDS OF PERSONS THREATENED WITH HOMELESSNESS Causes of homelessness include lack of affordable housing in sufficient quantity to meet demand, low-paying jobs, alcohol/drug abuse, domestic violence, lack of coordinated services to the chronically mentally ill, and general economic decline resulting in dislocated workers moving into the area in search of employment. Ashland faces an affordable housing stock crisis in which the quantity of units available is limited. Persons leaving institutions Individuals leaving detox centers, mental hospitals, prisons, etc. are at risk of becoming homeless. We do not have any data on this subpopulation. Households with income at or below 30% of median income: According to the 1990 Census a total of 974 households, or 14% of the total Ashland households, were considered extremely low-income. Of those 810 were renter households and 164 were owner-occupies households. Households with housing expenses at or above 50% of income. A total of 7% of renter households and 14% owner households had housing expenses at or greater than 50% of their income. Victims of domestic violence: Twenty women used the Dunn House to escape domestic violence last year. Non-elderly, low income households experiencing overcrowding: People who are doubled up in unstable situations. Youth in extremely dysfunctional family systems: Needs for this at-risk population include: support services, case management, drug/alcohol treatment, skills building training, day care, employment skills training, rent assistance, emergency shelters and transitional housing. Facilities and Services for the Homeless and Threatened with Homelessness Ashland does not have any emergency shelters or transitional housing. 12 Supportive services such as motel vouchers, meals and medical care are offered through community and social service agencies including: Access, Inc. of Medford provides service to Ashland residents through a series of local food banks. Adult and Family Services provides food stamps and medical assistance to children and pregnant women. Ashland Emergency Food Bank provides food to individuals in need. Butler Memorial Fund, administered through the Elk's Lodge, assists with medical, dental and optical problems for indigent families. The Ashland Community Health Center provides primary health care on a sliding fee basis. The Northwest Seasonal Worker's Association provides emergency or supplemental food and clothing needs to individuals. Community Emergency Resources and Vital Services (CERVS), is a private non-profit organization whose mission is to empower low income people through training and education, as well as to provide emergency services such as food, clothing, medicine, in-house laundry facilities and utility assistance. Interfaith Care Community of Ashland (ICCA), representing 20 separate faith communities working through CERVS, provides emergency motel vouchers, laundry vouchers, goodwill vouchers, bus tokens and administers utility assistance. The Northwest Indian Veterans Association, under the umbrella of the American Indian Cultural Center, offers assistance to Native American Veterans and their families. The Department of Veteran Association, White City Domiciliary, offers medical and mental health services to homeless veterans. This outreach program also provides countywide community resource referral and case management services. CARING FRIENDS serves a hot meal once a week to homeless and low-income people. Uncle Food's Diner (Peace House) serves a hot meal once a week to displaced youth 21 and younger through Access,lnc. Dorcas Food Pantry (Seventh Day Adventist Church) offers clothing, 13 bedding, food (through Access, Inc.) and emergency assistance. The Dunn House offers safe shelter for abused women and children. OnTrack's Drop-in Center offers clothing, blankets, camping supplies, showers, HIV, STD testing and educational services to high risk individuals of all ages with a target on those individuals who are disaffiliated and homeless. Youthworks provides transitional housing, and case management and referral information for homeless youth. Jackson County Health and Human Services provides shelter, counseling, case management and transitional services to the homeless. Supportative Housing for Non-Homeless Persons with Special Needs. Residential Units Serving Disabled. Ashland View Manor is a residential care facility serving brain injured people through a contract with the State of Oregon. Some of the people currently being served are from state facilities, others have previously lived at home. They have a capacity for 25. Fifteen of those slots are under state contract and are paid for through Medicaid. The remaining 10 are private pay clients. Ashland Adolescent Center provides comprehensive residential treatment services for abused, neglected, abandoned, delinquent, and emotionally disturbed youth. These youth are referred to the Center by the Children's Services Division. The center provides comprehensive remedial educational services to emotionally disturbed and learning disabled youths. POPULATIONS WITH SPECIAL NEEDS - OTHER THAN HOMELESS In addition to homeless persons, the city is required to address six subsets of population deemed to have special housing needs,including: Elderly Frail Elderly Severe Mental Illness Disabled Alcohol/Drug or other Addictions Diagnosed with AIDS and related diseases 14 Elderly An elderly person is defined as a person age 62 and older. If an elderly person can live independently and their only need is financial assistance, he/she is categorized in the non-homeless special needs elderly population. In Ashland 2,233 (13.8%) are 65 and older. Their are 134 elderly persons (6%) living in poverty. The elderly population has increased 45% since 1980. Need: This increase in elderly population is expected to continue, making an increase in the existing services necessary before 1998. Independent Elderly With the increase of population over age 65 that Ashland is experiencing, there is a need to consider programs which will reduce the need for additional residential facilities. Need: Home Care Support for the Independent Elderly Oregon Project Independence Elderly persons are subject to sudden loss of capacity due to illness or accident. When support is provided through the crisis period, the elderly can often avoid institutionalization. The Rogue Valley Council of Governments Aging Program "Project Independence," provides this kind of support to elderly persons in Jackson County. RVCOG provides support services such as help with cooking, bathing, and house cleaning. In addition, outreach programs such as " Meal on Wheels" provide nutrition programs and support services to elderly who choose to participate. Frail Elderly Frail elderly persons in need of supportive housing is defined by HUD as a person 62 years of age or older having one or more Limitations to Activities of Daily Living (ADL's) or Instrumental Activities to Daily Living (IADL's) and are low income. Ratios used by the Urban Institute Press study, "The Needs of the Elderly in the 21st Century", estimate that elderly persons needing both financial assistance and supportive housing is estimated to be 2.8% of the total elderly population. Applying this ratio to the total elderly population generates approximately 63 frail elderly persons needing supportive housing assistance in Ashland. Need: Home care with support services to allow disabled and frail elderly to remain in their own home as long as possible. Assisted living facilities for those needing more personal care. Residential care facilities for those needing more extensive care. 15 Psychiatric Disabilities The Oregon Office of Mental Health Services estimates that 46,000 Oregonians have psychiatric disabilities. National studies have found that one to three percent of the population have severe psychiatric disabilities. This means that between 162 and 487 persons in Ashland have severe psychiatric disabilities. No facilities exist for these persons in Ashland. The following information from the Mental Health and Developmental Disabilities Services Division, 1990 "Developing Mental Health Services in Oregon 1990-1995", indicates the following psychiatrically disabled served in Ashland. Ages 0-17 Ages 18-64 Ages 65 and Over Total Priority 1 Total Priority 1 Total Priority 1 55 54 163 144 9 9 As the table above shows, a total of 227 persons in the City of Ashland are served by community mental health programs. This entire client base is low-income and therefore qualifies for rental assistance. Those persons listed as Priority 1 are at risk of hospitalization for their mental illnesses and in many instances for lack of appropriate housing. The lack of appropriate housing exacerbates mental health problems and forces mental health counselors to allocate valuable time to assist in locating appropriate housing rather than providing services. Developmental Disabilities The nationally accepted percentage of the general population which can be categorized as developmentally disabled is 1-3%. This means that approximately 162 to 487 persons in Ashland are developmental disabled and in need of services. There is an increasing gap in suitable and appropriate housing for persons with developmental disabilities in Oregon. Current state housing resources for the developmental disabled population have been directed towards federal mandated downsizing of the Fairview Training Center and persons inappropriately housed in nursing homes. The result of this is the growing need for appropriate and suitable housing for persons with developmental disabilities who have always lived with family members in their community. Ashland Pinel-Miller House provides housing for retarded adults. Their program includes community skills, interpersonal skills, job training and respite care. Physically Disabled Persons with physical disabilities have a substantial impairment(s) limiting one or more life activities. The number of persons with physical disabilities documented here is based on estimates from the National Health Interview Survey statistics, as 16 applied to the city of Ashland's population. The Oregon Senior and Disabled Services division serves 3356 persons older than 18 years old with physical disabilities statewide. Eighty percent of this population live in community-based settings with fifty-two percent living in their own homes. Estimated persons with Physical Disabilities in Ashland Persons 18-59 needing Persons 18-59 unable Persons 18-59 assistance in daily living to work limited in work 136 333 680 Alcohol/Substance Abuse The National Institute of Alcohol Abuse and Alcoholism estimates the number of men with drinking problems at 14-16% and the number of women with similar problems at 6%. National estimates are not available for drug usage problems. The State of Oregon Office of Alcohol and Drug Abuse Programs provided estimates on adults with alcohol and drug problems. Ashland's figures are based on a county population percent. Adult Alcohol problem Adult Drug Problem 1,420 767 Persons with HIV/AIDS and related diseases The Oregon State Department of Health estimates between 6,000 and 10,000 Oregonians are infected with the AIDS virus. Of the number of persons with AIDS identified through the Medicaid system, 75% live in their own home either alone or with others. The remaining 25% live in nursing homes, adult foster homes or special residential care facilities. Between 1990 and March 1992 there have been 3 reported cases of AIDS in Ashland, as indicated from the information provided by the Oregon Health division. Figures are based on a Jackson County population percent. Service providers at OnTrack estimate there are 80 people in Ashland that are HIV positive. While programs to deal with this problem are not abundant, OnTrack in Medford conducts programs for those who are at-risk of contracting HIV/AIDS as well as those who are infected with HIV/AIDS in Ashland. There is no method by which to quantify the projected need for AIDS/HIV infected persons in five years. There is no supportive housing specifically serving persons with AIDS or related diseases. Jackson County Health and Human Services Department provides services to persons diagnosed with AIDS/HIV through various programs. However, there remains a need for transitional housing and supportive services for terminally ill persons who are infected with AIDS and unable to work. 17 PUBLIC HOUSING NEEDS Ashland has four single family homes that are administered by the Jackson County Housing Authority; they are currently full and have long waiting lists. They are not in need of rehabilitation or modification. In addition, a four unit multi-family project is currently in the construction phase and is scheduled to open in fall of 1995. At this time we do not anticipate any losses from the public housing inventory through public housing demolition or conversion to homeownership. LEAD-BASED PAINT NEEDS Out of the 7,204 housing units in the City of Ashland, 3051 (42%) were built prior to 1960 and 1462 (21%) were built prior to 1940. Most of the older homes are concentrated near the center of town. All of these homes have the potential of being a lead-based paint hazard. No additional surveys have been done in Jackson County at this time. No other environmental hazards are known at this time. MARKET CONDITIONS Supply of Housing - In 1990, Ashland had 7,204 housing units. Renter Occupied Units Vacant- For Rent 0-1 bedroom 1,308 56 2 Bedrooms 1,459 15 3+ Bedrooms 551 15 Total 3,318 86 Vacancy rate 2.53% Owner Occupied Units Vacant For Sale 0-1 Bedrooms 110 14 2 Bedrooms 947 55 3+ Bedrooms 2.478 59 Total 3,535 128 18 Conditions A large percentage of Ashland's housing was built prior to 1950. Out of the 7,204 housing units in the City of Ashland, 3051 (42%) were built prior to 1960 and 1462 (21%) were built prior to 1940. Most of the older homes are concentrated near the center of town. The last rehabilitation project was done under a CDBG Housing Grant in 1983. At that time 621 houses in the designated downtown district were in need of rehabilitation 88 were rehabilitated under the grant leaving 533 houses in this district needing rehabilitation. Many of these homes have since been upgraded as a result of a gradual gentrification process taking place in the downtown district. Total Housing Units Renter Occupied Owner Occupied Pre 1939 1,384 666 718 1940-1959 1,544 654 890 1960-1979 2,711 1,388 1,323 HUD provides the following definitions related to the condition of housing: Substandard Conditions and not suitable for Rehabilitation: Dwelling units that are in such poor condition as to be neither structurally nor financially feasible for rehabilitation. Substandard Condition but Suitable for Rehabilitation: Dwellings that do not meet standard conditions, but are both financially and structurally feasible for rehabilitation. Locally any house that has one of the following was considered eligible for a Rehabilitation loan under the last CDBG Grant: No electric breaker boxes, but fuse boxes Major plumbing problems Major electrical problems Major structural problems No continuous foundation An ambitious program to weatherize electrically heated homes in Ashland has been in place since 1982. The program is sponsored by the Bonneville Power Association. From June 1982 to the present, the program has paid for all or part of the weatherization of 1,925. homes. In addition to city-sponsored rehabilitation and weatherization, there has been a general trend to upgrade existing structures in Ashland, but this has been concentrated in single family homes. A survey done by the city of multi-family units in 1985 found that 44 percent were in need of some repair. 19 The planning department of the city of Ashland estimated that 1,575 living units in Ashland were considered "substandard". A total of 94% of these units were rented by households with annual incomes under $15,000. The 1990 Census provides the following information on Ashland's housing: Lacking plumbing Lacking complete Units w/o Public/ Units w/o facilities kitchen facilities Private system or Heating Private Well 47 101 0 0 A portion of this substandard housing, no doubt, has been rehabilitated through the 1984 CDBG Housing Grant and through gentrification. This process has affected very low and low income renters and homeowners. As the areas that have historically provided relatively inexpensive rentals to Ashland's low and very low income renters gentrify those households are pushed out to other areas of the city or to adjacent cities. Cost of Housing Single Family Housing - Owner occupied According to the 1990 census, Ashland has 3060 owner occupied units. The residential sections of Ashland nearest the downtown were laid out in the 1880's and 1890's, yet many of the lots were still being filled in the 1950's. Homes were built individually, in an intermixing of styles, sizes and ages. This diversity is an important element of the town's character. For an overall sense of the values of single family homes in Ashland, 1988 Jackson County property tax assessments of single family homes in Ashland were analyzed for size and appraised value. Nearly 11% of the homes in Ashland have less than 1000 square feet of living space, and 46% have living areas less than 1500. The 1990 census showed the median owner occupied house in Ashland was valued at $111,100. The home owner vacancy rate was 2.6%. According to the 1990 census Selling Price Quantity $49,000 or less 2% $50,000 to $99,000 39% $100,000 to $149,000 33% $150,000 or more 26% According to the Southern Oregon Multiple listing Service, the 1994 average selling 20 price of a single family dwelling in Ashland is $148,412. The 1990 census showed owner occupied homes median monthly cost with a mortgage was $735.00. Without a mortgage the median monthly costs were $248.00. Renter Occupied Units Ashland has 3,318 renter occupied units with a vacancy rate of 2.8% The median rent in 1989 was $400.00. Assisted Housing Inventory Seventy family and 98 elderly assisted privately owned subsidized units are available in Ashland. Jackson County Housing Authority issued 34 certificates and 42 vouchers last year. Persons living in Ashland on the waiting list for certificates or vouchers is approximately 132, of these 63 (48%) have preferences (discussed in needs assessment). The waiting list reopened in the Spring of 1995. Assisted Housing Projects in Ashland under Section 8 (not administered by the government). Family Units Facility Program Total Units Total Assisted Vacancies Ashley Gardens Fm/HA 40 20 0 Chief Tyee Fm/HA 32 6 0 Stratford Apts. Fm/HA 51 14 0 Sun Village OHCS/8 12 12 0 Takilma Village HUD/8 18 18 0 TOTAL 223 70 0 21 Senior Units Facility Program Total Units Total Assisted Vacancies Ashley Senior Fm/HUD 62 41 0 Johnston Manor OHCS 17 17 0 Don E. Lewis HUD 40 40 0 TOTAL 119 98 0 Codes: FmHA = Farmers Home Administration HUD = Department of Housing and Urban Development OHCS = Oregon Housing, 8 = Section 8 Rental Assistance At this time we do not anticipate any losses from the assisted housing inventory. Anticipated Changes in Need BARRIERS TO AFFORDABLE HOUSING Housing costs in the city are some of the highest in the state of Oregon. HUD asks only to identify barriers that the city can affect. Therefore the city has a degree of control over the following barriers: annexation of land, city building and system development fees, and planning requirements. The city has a policy whereby it will not allow annexations to occur unless a need can be shown for the land or the applicant is willing ensure that 25% of the housing would comply with the city's affordable housing program. Since 1990, when the affordable housing provision came into effect no annexations have occured. The annexation process is a factor in the high cost of land in Ashland. The city assesses system development fees which, for a three bedroom two-bath home can be between $3,500 and $4,500. The philisophy behind this fee is that it pays for the increased impact that new development puts on city services. While these fees lessen existing development's subsidy for new development they do increase the cost of new housing in Ashland. Finally, general city planning requirements including parkrows, street trees, and sidewalks all increase the cost of housing. FAIR HOUSING The city of Ashland is required by HUD to complete'an analysis of the impediments to fair housing choice by February, 1996. 22 II. HOUSING AND COMMUNITY DEVELOPMENT STRATEGIC PLAN The city of Ashland is a small town with the cultural opportunities of a larger city, a place where recreational opportunities abound and the "feel" of the place is comfortable and inviting. Ashland is highly sought after place to live, thus land is expensive. At the same time the economy's tourist emphasis creates employment whose pay is not commensurate with the price of housing. This became increasingly apparent to the citizens of Ashland during the late 1980's early 1990's. Many people, migrated to Ashland and as demand increased more rapidly than supply, prices escalated. In 1990, a group of citizens joined together to form an Affordable Housing Committee. The result of this group's efforts was a land use policy change that created incentives enabling market rate developers to build affordable rentals and single family homes. Policies were changed to allow for accessory residential units to be constructed or those existing to be made legal. These efforts have created the incentive for approximately 50 units to be available for rent or ownership. This was done prior to receiving the Community Development Block Grant and was done without city general fund assistance. The commitment to affordable housing continues today through the efforts of the 1995 Affordable Housing Committee. This is a document for HUD. In October of 1993, a Comprehensive Housing Affordability Strategy (CHAS) was required in order for the city to receive Community Development Block Grant funding. During the CHASs' preparation an extensive public process was completed and the latest data was used, the 1990 Census data. In 1994, HUD began reinventing itself again and reinvented the name of the planning document it requires for the city's federal CDBG allocation. The new name is the Consolidated Plan and its requirements are strikingly similar to those of the CHAS. Cities required to complete a Consolidated Plan were given one and a half months to complete the draft. A meaningful planning process can not take place in a little over' a month. Therefore, due to the time constraints the Consolidated Plan bears a close resemblance to the 1994 CHAS and a meaningful planning process for the citizens of Ashland is planned for the fall of 1995. These priorities are not ranked in order of importance. All of the needs below are priorities-for the City of Ashland. Priority Housing Needs A: Increase Affordable Rental Housing Availability for Low-Income Households B: Provide Ownership Programs to Low Income Families 23 C: Maintain Existing Housing Stock Priority Homeless Needs A: Homeless Prevention B: Provide Services to Homeless Youth C: Transition of Homeless to Permanent Housing D: Provide Emergency Shelters and Transitional Housing . Other Special Needs Supportative Services for Elderly and Disabled. Priority Non-housing Community Development Needs A: Construct and Improve Sidewalks in CDBG Eligible Neighborhoods B: Provide Accessibility Improvements to City Owned Buildings C: Support Public Service Operations D: Support Safety Improvements in Low-Income Areas Lead Based Hazard PRIORITY HOUSING NEEDS A: Increase Affordable Rental Housing Availability for Low-Income Households. The limited amount of affordable housing is a major problem for persons in every area of need. Increasing the availability of affordable rental housing is one of the key elements in meeting the needs as shown in the data collected for the needs assessment. The most critical need is for small and large low-income families, the physically and mentally disabled, young, and elderly populations. In short, the populations targeted by HUD from the extremely low-income to the moderate income are in need of affordable rental housing. 24 Monthly Income Number of Rent # of Units Available Vacant Less Than Families Affordability $833 801 $249 427 0 $834 - $1,250 585 $249 - $375 497 0 $1,251 - $2,083 661 $375 - $625 1,407 21 TOTAL 2,047 2,331 The data from the 1990 census shows 1386 families needing rent less than $375 a month, and 924 units available. The picture is much more bleak than it appears in the census. The cost of rent has increased steadily since 1990. A telephone survey done in August 1993 on all apartment complexes in Ashland showed no unsubsidized one, two, or three bedrooms apartments renting for $375 or less. A survey conducted simultaneously of Property Management firms showed 2 studio houses available less than $375. Ashland has 54 subsidized units for rent and there are no vacancies, and long waiting lists. Jackson County Housing Authority issued 34 certificates and 42 vouchers last year. The presence of students from Southern Oregon State College increases the need for housing in Ashland. The college population is projected to stay at about 3,000 full and part time students, of which 42% live in Ashland. SOSC provides a broad spectrum of housing for its students. The are 680 dorm style rooms, 42 college owned homes for student families, and a multi-unit apartment complex providing 130 units for student families. According to the registrar, 53% of the students enrolled in 1994 were "non-traditional' students. Non-traditional students comprise anyone who is not single without children coming directly from high school. SOSC has responded by focusing their recent past and future new construction on family housing. At the same time many students seek rentals in the community at-large and therefore compete with low income families for the scarce affordable rentals available. Specific Objectives and Strategies: 1) Affordable Rental Housing Construction Program. The city of Ashland will encourage public and private developers to create low- income rentals through density bonuses, deferred system development charges and through leveraging of the Community Development Block Grant. The city will also encourage non-profit and for profit housing developers, and the Jackson County Housing Authority to apply for funding to construct rental units for low-income households. 25 Quantitative Accomplishments: 30 low-income rental units over a three year period. Rentals to be located city-wide. 2) Capacity building and technical assistance to non-profit sponsors Non-profit organizations can build new affordable housing for rental and ownership to effectively increase affordable housing within the city. Assistance in locating sites for development will be given to non-profit organizations. The city of Ashland will evaluate ways in which to assist non-profit's to use new sources of funds that may be available through the State and federal programs. Potential sources of funding are: HOME, CDBG, Oregon Housing Trust Fund, Pass-through funding from the State of Oregon's Community Services and Housing Department. 3) Rental Assistance Program The initial costs of rental housing, including first and last month's rent and a security deposit, are barriers preventing some low-income residents from improving their living conditions. This program would provide low-income Ashland renters the up-front costs of obtaining rental housing. The funding would come from the city's affordable housing trust fund and be revolving, meaning that the fund would be capitalized with a fixed amount of funds and the fund would continue as long as the loans are repaid. This program would start out as a small pilot program administered by the city's Affordable Housing Office. Volunteer counselors could be trained and used to qualify applicants, and qualified referrals would be accepted from public service agencies. Applicants would be required to provide proof of need, lack of other sources of funds, and the ability to pay back the no-interest loan on a time payment plan. Maximum amounts of rent and security deposits would be established as part of the program, and generally only the last month's rent or last month's rent and security deposit would be provided. The landlord would receive a payment guarantee from the city. The renter would be billed on the city utility bill or by other means as needed, with the completed amount going to the landlord when the final payment was received. Quantitative Accomplishments: Assist 5 extremely low and/or low-income households during the first year of operation. Rentals to be located city-wide. B. Provide Ownership Programs to Low-Income Families Home ownership has become increasingly difficult for persons who normally would 26 have owned homes in the past. The lack of ownership opportunities keeps these families competing in the rental market. Programs which make it possible for renters to purchase their own homes will make more rental housing available at little or no cost additional cost to the city. Providing home ownership opportunities will enable people who work in the city of Ashland to live here. Currently many households are forced to commute from Medford or Talent because they can not purchase housing in Ashland. Specific Objectives and Strategies: 1) Affordable Housing for Approval of Annexation or Conditional Use Permit Actions: Significant amounts of residential land in Ashland are created through the annexation and conditional use permit (CUP) processes. Annexation makes land not currently designated for urban development available for this purpose. A CUP is required to use land designated for non-residential purposes for residential development. Both procedures are discretionary, with the burden of proof resting with the applicant. Currently, a CUP applicant must demonstrate conformity with Comprehensive Plan goals (AMC 18.104.040(A)). For annexation, the applicant must demonstrate a public need for land (AMC 18.109.(A5)). The provision of affordable housing has not been required in this approval process. When a conditional use permit is applied for which would transfer land from non-residential use to residential uses, a percentage of the residential units to be created meet guaranteed affordable housing criteria. Where an annexation is requested to create new residential land in the City, evidence that the annexation will meet the public need for affordable housing be a requirement of approval. Specifically, three options are proposed to meet this requirement: a. the mandatory use of affordable housing bonuses in all developments on the . annexed lands. b. the creation of a comparable number of guaranteed affordable units in off-site construction. c. contribution to the City's Affordable Housing Fund in lieu of off-site construction. 2) Down Payment and Homeowner Assistance: The single most important barrier to home ownership is the lack of the down payment 27 necessary to purchase a home. Most low-income and even moderate income families have difficulty saving enough money to buy a home. Non-profit community development corporations and social service agencies have the potential to assist families with the purchase of a home. Assistance to potential homeowners can be given in programs such as the First Time Home Buyer Program which uses State of Oregon housing funds or a portion of the city's affordable housing trust fund could be used to buy down interest rates and/or contribute to the household's down payment. Potential funds to be utilized are: HOME and HOPE 3, Federal Home Loan Bank, Oregon Housing Trust Fund, Community Reinvestment Funds, City of Ashland Affordable Housing Trust Fund. 3) Density Bonus and Deferred System Development Charges: The city currently provides a density bonus to developers who will construct affordable rental and ownership units. The city also defers the system development charges for affordable rental and single family homes. The deferred system development charges become a "sleeping second" mortgage and are only activated if the home is sold outside the program or the rents exceed the maximum rent limit set by HUD. Quantitative Accomplishments: Construction of five affordable homes a year for the next five years. C. Maintain Existing Housing Stock It is less expensive to maintain existing housing stock than it is to construct new structures due to the high cost of land, labor, infrastructure and financing. Preserving that stock by rehabilitation is the most cost effective method of meeting the current needs for both rental housing and affordable home ownership. . The city of Ashland utilized CDBG funds for rehabilitation in 1980, and again in 1983. A total of 88 homes were rehabilitated in the historic district of Ashland. In addition to city-sponsored rehabilitation and weatherization, there has been a general trend towards upgrading existing single-family structures in Ashland. A survey of multi-family units in the city in 1985 found that 44 percent were in need of some repair. In Ashland a total of 1,575 living units were considered "substandard." Ninety-four percent of these units were rented by households with annual incomes under $15,000. Some of the older housing is owned outright by low-income persons who have 28 adequate income to pay rents but have difficulty, both physically and financially, maintaining their homes. Rehabilitation to provide both normal maintenance and wheelchair accessibility can help keep these households in their homes longer, reducing the need for supportive housing and subsidized rental housing projects. Specific Objectives and Strategies: 1) Encourage Others to Rehabilitate Existing Housing Units. Human service agencies which need transitional housing often find that older larger homes create a more comfortable non-clinical atmosphere for their clients than new units and are cost effective for this use. An added advantage is that in Ashland these large old homes are close to shopping and downtown thus more easily accessible for persons who do not have the use of an automobile. The city can assist and encourage persons to rehabilitate houses by providing technical assistance and helping locate potential properties for rehabilitation. Potential funding to be utilized is: CDBG, HOME,HOPE III, State Housing Trust fund, Private funds, CDC's, and Non-profit social service agencies. PRIORITY HOMELESS NEEDS A: Homeless Prevention and Other Services for the Homeless The best solution to the plight of the homeless is prevention. Due to low wages, high cost of housing, and the desirability of Ashland a potential exists for higher numbers of homeless in the near future. Several social service agencies have programs which assist families in danger of becoming homeless. Services include providing a month's rent for a family experiencing an emergency and job or interview skills training. Other programs are geared toward helping the homeless person or family get back into a home. Programs include education toward high school equivalency, job skills training, and/or simply a place to stay while the person looks for a job., Many in the community state that an emergency shelter is needed. Yet they also agree that prevention and reentry programs linked with an increased availability of assisted rental housing would reduce the need for shelters and provide a permanent solution. 29 Specific Objectives and Strategies: 1) Coordinate with and Encourage Nonprofit Organizations to Apply for funding to Aid Potentially Homeless Households and Individuals Local social service agencies are operating several intervention programs to assist households in danger of eviction. These programs often assist the family by paying partial rent, training in budgeting skills, job counseling, etc. The city of Ashland supports these efforts. Potential funding sources are: State of Oregon Homeless Assistance Program, State of Oregon Self Sufficiency Program, Federal Emergency Shelter funds, and HOME funds. B. Provide Services to Homeless Youth The Youth in Transition Committee (YIT) has been a part of the Jackson County Homeless and Housing Consortium for the past several years and is comprised of several youth serving agencies. YIT defines displaced youth as "Youth under the age of 21 who have no viable family or community housing resource, or who are currently living in unsafe or unstable environments and do not have any apparent means of financial support". A planning effort through YIT included not only social service agency input, but also input from the police, public and alternative schools, churches, and private citizens. The services most needed were prioritized by YIT planners: 1. Housing, emergency and transitional 2. Independent living skills 3. Individual and family counseling 4. Support/Coordination of informal resources 5. Alternate schools 6. Health care 7. Job referral and promotion of economic self sufficiency (which was added by the 1993 CHAS Task Force) These needs are for both pre-homeless and homeless. An estimate of homeless youth was completed in August 1993 by Peace House for the city of Ashland. The estimate showed 70 homeless youth with 45 unsheltered. Homeless youth have a greater difficulty accessing housing whether it be emergency, transitional, or market rate, than any other group highlighted in this report. They are not eligible for most federal funding and landlords are reluctant to rent to under age tenants. Ashland has a need for emergency shelters and transitional housing specifically designed for youth. 30 Specific Objectives and Strategies: 1) Assist and support non-profit agencies to develop a physical site in Ashland to house multiple youth network providers for the purposes of providing services both to pre-homeless and homeless youth and their families. The city of Ashland, in 1994, allocated $128,850 in CDBG funds toward the acquisition of land and the construction of a youth facility. The facility has not been completed as of April, 1995. The City Council will determine, during the 1995 budget process whether the funding is carried over into the next fiscal year. 2) The city should assist and encourage private developers, social service agencies and non-profit development agencies to apply for funds to construct an emergency shelters or transitional housing which would have a services component included. Potential sources of funding are: McKinney Project Transitional Housing fund, Moderate Rehabilitation Single Room Occupancy Program, Safe Havens for Homeless Individuals Demonstration Program, and HOME funds. Quantitative Accomplishments: A facility for homeless and at-risk youth completed by June 1996. C. Provide Emergency Shelters and Transitional Housing Persons who are homeless, recently released from mental institutions, recovering alcoholics or recovering drug abusers, persons with AIDS, victims of domestic violence, runaway children, homeless youth, and teenage single parents need emergency shelters and transitional housing. They are also in need of other services such as peer and professional counselling, education, skills training etc. According to interviews with human services agency representatives, Ashland needs emergency and transitional housing for many of the subpopulations listed above. OnTrack has a need for emergency and transitional housing for persons with drug and alcohol problems, especially single women and their children. Youthworks, Dunn House, Caring Friends, Health and Human Services, and ICCA all express a need for emergency and transitional housing for their clients. Specific Objectives and Strategies: 1) Assist and encourage public, private and nonprofit agencies to apply for emergency shelter and transitional housing rehabilitation or new construction funding. Potential sources of funding are: McKinney Project Transitional Housing fund, 31 Moderate Rehabilitation Single Room Occupancy Program, Safe Havens for Homeless Individuals Demonstration Program. D. Transition of Homeless to Permanent Housing There is a need for more permanent housing for extremely low- and low-income households, follow-up case management and ongoing services for persons transitioning from homelessness to permanent housing. The goal of social service agencies dealing with homeless households is stabilization. This strategy is tied directly into the rental housing strategy outlined in this report. In order for homeless households to transition into permanent housing there must be an adequate supply of that housing available. Specific Objectives and Strategies: 1) Affordable Rental Housing Construction Program. The city of Ashland will encourage public and private developers to create low- income rentals through density bonuses, deferred system development charges and through leveraging of the Community Development Block Grant. The city will also encourage non-profit and for profit housing developers, and the Jackson County Housing Authority to apply for funding to construct rental units for extremely low and low-income households. Quantitative Accomplishments: 30 low-income rental units over a three year period. Rentals to be located city-wide. OTHER SPECIAL NEEDS A: Supportive Services for the Elderly and Disabled Although many elderly persons face critical housing problems, the elderly have traditionally fared better in federally subsidized housing programs than other groups with similar housing needs. However,'subsidized housing programs generally do not address the needs of elderly persons who are unable to live independently. As housing programs for congregate care and assisted living have expanded in Oregon, those elderly households at the low end of the income scale have received very little 32 benefit. There is a need to provide a more affordable range of housing choice for elderly persons who are unable to live independently. This need includes services that benefit persons eligible for Medicaid. There are many elderly persons in Ashland living independently yet who are isolated and inactive due to the lack a place to meet for activities, fellowship, and referrals if they are in need of assistance. This problem is greater among the low and moderate income seniors. In the categories of psychiatrically and developmentally disabled persons there is. an increasing gap in suitable and appropriate housing. Specific Objectives and Strategies: 1) Assist and encourage others to apply, support applications submitted by non-profit social service and housing agencies, and private investors, for funding to construct special needs housing. Potential resources available are: State Permanent Housing for the Handicapped, McKinny project, CDBG funds, Supportive Housing for Elderly, Supportive Housing for Persons with Disabilities, Federal 811 and 202 grants. PRIORITY NON-HOUSING COMMUNITY DEVELOPMENT NEEDS The city of Ashland became a federal Community Development Block Grant entitlement community in 1994. The primary objective of the CDBG program is to provide decent housing, a suitable living environment, and expand economic opportunities principally for low- and moderate-income persons. This year, 1995, will be the second year the City of Ashland has received CDBG funding. In 1994, the CDBG allocations were distributed in the following manner: 56% - youth facility 9% - public services 10% - to sidewalk construction and reconstruction in eligible neighborhoods 10% - accessibility improvements to city owned buildings 15% - administration The following percentages are to be allocated to the following categories for the 1995 CDBG allocation process. 65% - housing and community services 10% - sidewalk construction and reconstruction in eligible neighborhoods 10% - accessibility improvements to city owned buildings 33 15% - administration A: Public Facility and Public Service Needs Objectives and Strategies: The city has earmarked approximately 65% of the CDBG funding for housing, public facilities, and public services. The city plans to use funds made available for the following activities: youth centers, youth services, and accessibility improvements. The city may use funds made available and/or will take other action to help groups locate other sources of funding for the following activities:. senior centers, senior services, health facilities, health services,,child care facilities, handicapped services, substance abuse services and child care services. Priority Community Development Needs - Table 2 identifies many additional categories of public facility and public service need, the city does not plan to use funds made available for these activities but will consider certifications of consistency for other entities' applications for Federal assistance. B. Infrastructure Improvement Objectives and Strategies: Ten percent of the total CDBG allocation will be dedicated to sidewalks. The city plans to use funds made available for the following activity: sidewalk improvement to eligible neighborhoods. Priority Community Development Needs - Table 2 identifies many additional categories of infrastructure improvement needs, the city does not plan to use funds made available for these activities but will consider certifications of consistency for other entities' applications for Federal assistance. C. Economic Development Needs Objectives and Strategies: The city may use funds made available and/or will take other action to help groups locate other sources of funding for the following activities: micro business loans. Priority Community Development Needs - Table 2 identifies many additional categories of economic development needs, the city does not plan to use funds made available for these activities but will consider certifications of consistency for other entities' applications for Federal assistance. 34 D. Planning and Other Community Needs Objectives and Strategies: The city plans to use funds made available for the following activity: planning. The city may use funds made available and/or will take other action to help groups locate other sources of funding for the following activity: lead based paint/hazard assessment and reduction. Priority Community Development Needs - Table 2 identifies many additional categories of planning and other community needs, the city does not plan to use funds made available for these activities but will consider certifications of consistency for other entities' applications for Federal assistance. ANTI-POVERTY STRATEGY The causes of poverty on the surface appear simple, people are poor because they lack resources. Yet neither the causes of,nor the solutions to poverty are simple. The structure of local government has a role in assisting people out of poverty but they are just one player in the field of many. The city of Ashland provides funding for economic development, social service provision, and Community Development Block Grant eligible activities. For example, the city dedicates transient occupancy tax funds to economic development. The bulk of these funds go to enhance and support businesses whose emphasis is tourism. The city also dedicates general fund dollars to assist social service agencies. These agencies provide services to the extremely low-, low-, and moderate-income residents of Ashland. These service agencies, primarily located in Medford, include Crisis Intervention Services, the Community Health Center, Interfaith Community Care of Ashland and others. Finally, the city, as a CDBG entitlement community, has access to a stream of funding specifically designated for low- and moderate-income persons. For the past two years these funds have been used to increase services to homeless households and homeless and at-risk youth. LEAD-BASED PAINT HAZARD REDUCTION Out of the 7,204 housing units in the City of Ashland, 3051 (42%) were built prior to 1960 and 1462 (21%) were built prior to 1940. Most of the older homes are concentrated near the center of town. All of these homes have the potential of being a lead-based paint hazard. Jackson County Health Department has a free lead screening program for children ages 18 months to 6 years. Only a small number of children from Ashland have been tested. None have had elevated blood levels. 35 Objectives and Strategies: 1) Complete a survey to determine the extent of lead-based hazard existing in Ashland. Then design and implement programs to educate residents on health dangers of lead paint. The city should coordinate efforts with Jackson County Health Department. 2) Encourage screening of all children in Ashland to identify elevated lead blood levels. City should coordinate with Jackson County Health Department to conduct screening. 3) Design a program for lead-based paint hazard abatement and identify the financial resources to pay for it. Possible sources of funding are: CDBG,Title I Home Improvement Loans, HOME, Single Family Loan Insurance, Health and Human Services, Maternal and Child Health and Preventative Health and Health Services. Medicaid and Early and Periodic Screening, Diagnosis, and Treatment Program. 4) Review existing city regulations, housing and rehabilitation codes to assure lead based paint hazard is incorporated. REDUCTION OF BARRIERS TO AFFORDABLE HOUSING The city of Ashland has made a serious effort to address the issues of housing affordability. An Affordable Housing Committee was formed in 1990 and reconvened in 1994 to search for ways to provide economical housing in Ashland. As a result of these committees' findings the following changes were made: 1) Accessory Apartments The Conditional Use Permit Procedure was changed in 1990 to allow an accessory apartment or cottage within single family residential zones. This provided valuable affordable housing units without unreasonable impacts on the neighborhood. A total of 24 units have been made legal or been newly constructed. 2) Residential Density Rollbacks with Incentives for Affordable Housing. In 1980, Ashland increased development densities in order to encourage the building of more affordable homes. What occurred, however, was that expensive homes were built on smaller lots. Modification of densities in single family zones were reduced from that level back to the 8,000 to 10,000 square foot lot size and in multi-family zones to 12 dwelling units per acre. Higher densities would be allowed.only when affordable housing is guaranteed. All density bonuses (for energy efficiency, landscaping, etc.) were limited to 40%. An additional 20% density bonus was granted 36 for providing affordable housing. A total of 28 units have been created as a result of the city's density bonus provision. 3) Deferred System Development Charges for Homes Constructed under the Affordable Housing Program This provision of the affordable housing program works in conjunction with the affordable housing density bonus. To increase the affordability of newly constructed homes or rentals the city defers the system development charges which can be between $3,500 and $4,500 for a three bedroom two-bath unit. This fee becomes a "sleeping second" on the mortgage. This second is not awakened unless the home or rental is sold outside of the program. In the event the home or rental is sold outside the program the SDCs are paid back plus six percent interest accrued annually. If the home or rental remains affordable for 20 years the SDCs are forgiven and if it is sold within the program the SDCs are simply transferred to the next owner. 4) Affordable Housing for Approval of Annexation or Conditional Use Permit Actions Where an annexation is requested to create new residential land in the city, that evidence that the annexation will meet the public need for affordable housing be encouraged as part of approval. The city hasn't had an annexation since this provision took effect. 5) Manufactured Housing Manufactured housing can involve significantly lower costs than conventional housing. Ashland adopted standards and overlay zone that complied with state law and permitted manufactured homes on individual lots in the city's flat areas, outside the historic district. As a result approximately five manufactured homes have been placed in residential neighborhoods throughout the city. 6) City Partnership Program The city can encourage affordable housing by offsetting some of the costs of construction and permanent financing or by providing land and services. The City of Ashland can help reduce costs for building, selling and renting housing. The city can contribute to a project and became a partner with some control over rental and purchase prices, selection of tenants, and buyers, and long term guarantees of affordability. This would ensure that community actions designed to provide affordable housing created in part through public funds, help the people they were meant to help. 37 COORDINATION Resources The city will utilize the Community Development Block Grant funds (CDBG) as long as the program exists. The city intends to apply for HOME and other funding sources as appropriate. The city will look to non-profits to pursue funding for housing for special needs populations and the homeless. The city will support these non-profits with technical assistance and help with applications for funding. Housing Delivery System The Housing Authority of Jackson County is the primary agent working with the city of Ashland to deliver public housing to Ashland citizens. Housing Authority programs include managing public housing units, screening applicants for rental assistance, providing vouchers and certificates to eligible applicants, acquiring additional units and inspecting units to be sure suitable standards are maintained. In addition, the Development Department of the Housing Authority administers rehabilitation funds which upgrade rental and homeowner units. Ashland should encourage other partnerships similar to the one that exists with the Housing Authority. The area of service to special needs populations and the homeless is better left to nonprofit and public agencies that already serve extremely low and low-income households. It is expected that new housing will continue to be unaffordable because of the high cost of land and development. The city will encourage and support new construction efforts by nonprofit organizations and will provide technical assistance when necessary. Housing Delivery System I. Planning and Policy A. City of Ashland (Planning Commission) II. Housing Coordination and Administration A. City of Ashland (Planning and Building Departments) B. City of Ashland Project Officer CDBG funds C. The Housing Authority of Jackson County 1. rental assistance D. Jackson County Department of Health and Human Services 1. community emergency and supportative services 38 III. Housing Advocacy Groups: A. Homelessness and Housing Consortium of City of Ashland B. Community Housing Resource Board C. Homebuilders Association D. Rental Owners Association IV. Providers A. Public Sponsors 1. City of Ashland 2. Housing Authority of Jackson County 4. Jackson County Health and Human Services (including mental health and public health services.) B. Non-profit Sponsors Non-profit agencies serving the population in the city of Ashland C. Emergency Vouchers and Services Designated agency(s) or organization(s) as appropriate for fiscal year. Theoretically there are very few gaps in the delivery of housing and service for extremely low- and low-income households. The Rogue Valley has competent nonprofit agencies with the capacity to provide for the continuum of housing and the services necessary to move households from homelessness to stability. The gap that exists is primarily caused by a lack of resources. The gap created by lack of resources is most apparent in the delivery of emergency and transitional housing in Ashland and the Rogue Valley. The non-profit housing and service agencies can bridge this gap by finding funding for renovation, and the acquisition of property. The city will assist in bridging this gap through encouragement and technical assistance support. III. ACTION PLAN : ONE YEAR USE OF FUNDS A: Increase Affordable Rental Housing Availability for Low-Income Households 1) Affordable Rental Housing Construction Program Action to meet priority and time-line: In 1995 the Housing Authority of Jackson County will complete four new public housing units in Ashland. The units will serve extremely low-income (0%-30% of median income) households. The units will be located on Chestnut Street. 39 2) Rental Assistance Program The initial costs of rental housing, including first and last month's rent and a security deposit, are barriers preventing some low-income residents from improving their living conditions. This program would provide low-income Ashland renters the up-front costs of obtaining rental housing. The funding would come from the city's affordable housing trust fund and be revolving, meaning that the fund would be capitalized with a fixed amount of funds and the fund would continue as long as the loans are repaid. This program would start out as a small pilot program administered by the city's Affordable Housing Office. Volunteer counselors could be trained and used to qualify applicants, and qualified referrals would be accepted from public service agencies. Applicants would be required to provide proof of need, lack of other sources of funds, and the ability to pay back the no-interest loan on a time payment plan. Maximum amounts of rent and security deposits would be established as part of the program, and generally only the last month's rent or last month's rent and security deposit would be provided. The landlord would receive a payment guarantee from the city. The renter would be billed through the city utility billing process or by other means as needed, with the completed amount going to the landlord when the final payment was received. A goal of five extremely low and/or low-income households during the first year of operation has been set. Rentals are to be located city-wide. B. Provide Ownership Programs to Low- to Moderate-Income Families. 1) The city, during FY95, has committed financial support to the Affordable Housing Committee. The Committee will work with the Rural Community and Economic Development Agency (formerly Farmers Home Administration) to build a minimum of two single family homes for extremely low-income households. The geographic location of these homes is unknown at this time. 1995 CDBG Contribution: $21,000 2. Establish a permanent Housing Advisory Committee to monitor the accomplishments of the housing program, to make recommendations to the City Council on housing policy, and to serve as an advocate for affordable housing in the city's political process. The Housing Advisory Committee would also oversee specific affordable housing projects undertaken by the city in partnership with private groups. 3) Establish a volunteer group which would support housing activities and provide individual counseling and screening for residents needing housing assistance. The group would also help with fund raising and publicity efforts to enlist the participation of existing city volunteer groups in specific housing programs. 40 4) The City will provide technical assistance to nonprofit organizations whose mission includes providing affordable housing. This technical assistance will include, when necessary, providing information on zoning, educating agencies on the planning process, and providing information on the city's affordable housing program including deferred systems development charges and density bonuses. The city of Ashland will provide technical assistance through the Housing Office as requested and will support nonprofit funding applications' consistent with the Consolidated Plan. C. Homeless Prevention and Other Services for the Homeless 1) Encourage and provide support to non-profit agencies The city, during the 1995 fiscal year will provide financial support to the Interfaith Care Community of Ashland (ICCA) to purchase a Crisis Service Center. Services such as, showers, phone answering service, laundry facilities, counseling, and referral services will be provided to homeless and households at risk of becoming homeless. The Center is projected to open in August, 1995. The city has also committed to providing financial assistance to the ICCA for staffing. 1995 CDBG Contribution: $105,000 for acquisition of the Crisis Service Center $15,000 for staffing The city will offer technical assistance and support to nonprofit organizations who apply for funding that is consistent with the Consolidated Plan. The city will evaluate it's role on a yearly basis in relation to homeless prevention. D. Provide Services to Homeless Youth 1w 1) Potentially extending the funding commitment for the Youthworks' Family Resource Center project. During the 1994 CDBG allocation process the city committed $128,850 in CDBG funds to Youthworks. Youthworks is a nonprofit agency whose focus is adolescents and their families. They operate an alternative learning center, a residential treatment program for juvenile offender, and a homeless and runaway teen program. The center would provide a physical site for counseling and referral services, activities, and a job switchboard. Youthworks has not been able to find a site to acquire for this project to date. While a site has not been identified Youthworks is focusing their search near the downtown commercial core. Because they have not yet found a site they have requested an extension of their 1994 funding through the 1995 fiscal year. 41 1994 CDBG Contribution: $128,850 2) Encourage and provide technical assistance to non-profit agencies to apply for funding to rehabilitate existing building(s) to be used for emergency shelters and transitional housing, with support services, serving the both homeless and pre-homeless youths. The city should assist by offering technical assistance and support to nonprofits applying for funding consistent with the Consolidated Plan. E. Provide Emergency Shelters and Transitional Housing 1. The city does not plan to use funds made available for this activity during 1995. The city will consider certifications of consistency for other entities' applications for Federal assistance. F. Supportive Housing for Elderly and Disabled 1) The city does not plan to use funds made available for this activity during 1995. The city will consider certifications of consistency for other entities' applications for Federal assistance. G. Lead-Based Paint Hazard 1) The city of Ashland will coordinate services with Jackson County Health Department to conduct a survey to determine the extent of lead based paint hazard that exists in the city of Ashland. H. Non-Housing Community Development Activities 1) The city has made a commitment to sidewalk improvements in low-income neighborhoods by allocating 10% of the total CDBG funding for sidewalk improvement and new construction. The new construction will be completed on the following streets: Garfield Street Iowa Street California Street Palm Street Bridge Street Morton Street Sixth Street Fifth Street Van Ness Street 42 2. The city is committed to providing accessibility improvements to city-owned buildings and will allocate 10% of the total CDBG for that purpose. Anti-Poverty Strategy: The city of Ashland through their Economic Development Commission will continue to encourage non-polluting industries to settle in Ashland. The city will support nonprofit organizations in their endeavors to provide affordable housing, job and skill training, and support services to the extremely low-income households. Other Actions: The city of Ashland will enhance coordination between public and assisted housing providers, private and governmental health, mental health, and service agencies primarily by having a staff person dedicated to this effort. In the event that the Affordable Housing Committee becomes permanent this will be another method of maintaining and enhancing a coordinated housing and social service effort. Monitoring: The city of Ashland, when it is the grantee for a particular grant, will monitor the subrecipient on a quarterly basis. The Housing Officer will maintain a close working relationship with the subrecipient. When a new program is being introduced by HUD, Ashland's Housing Officer will accompany the subrecipient to workshops and seminars. The goals set forth in the Consolidated Plan will be monitored on a yearly basis. The City would like to maintain its role as a supportive partner and stimulate new partnerships with nonprofit and public agencies. In the future, if the strategies are not being met in this manner, the city will consider other actions to accomplish goals. Specific CDBG Submission Requirements: There is no program income expected to be received during the program year. There was no program income received in the preceding year. There has been no surplus funds from any urban renewal settlement for community development and housing activities. There have not been any grant funds returned to the line of credit for which the planned use has not been included in a prior statement or plan. 43 SF-424 APPLICATION FOR FEDERAL ASSISTANCE Program: CDBG 1. TYPE OF SUBMISSION: Application: N Preapplication: 2. DATE SUBMITTED: 06/09/95 Applicant Identifier: City of Ashland 3. DATE RECEIVED BY STATE: State Identifier: 4. DATE RECEIVED BY FEDERAL AGENCY: Federal Identifier: 5. APPLICANT INFORMATION: City of Ashland Legal Name: Community Development Organizational Unit: 20 E. Main Street Address: Ashland OR 97520 County: Jackson Contact person: Kelly Madding Telephone Number: (503) 488-5305 6. EMPLOYER ID NUMBER: 93-6002117 7. TYPE OF APPLICANT: C 8. TYPE OF APPLICATION: N If revision: 9. NAME OF FEDERAL AGENCY: U.S. Dept. of Housing & Urban Development 10. CATALOG OF DOMESTIC FEDERAL ASSISTANCE NUMBER: 14-21 Title: Community Development Block Grant 11. DESCRIPTIVE TITLE OF APPLICANT'S PROJECT: City of Ashland Community Development Block Grant 12. AREAS AFFECTED BY PROJECT: City of Ashland 13. PROPOSED PROJECT Start Date: 07101/95 End Date: 06/30/96 14. CONGRESSIONAL DISTRICTS: Applicant: 2nd 15. ESTIMATED FUNDING: Project: 2nd Federal: 237000 Applicant: 0 State: 0 Local: 100000 Other. 0 Program Income: 0 TOTAL: 337000 16. IS APPLICATION SUBJECT TO REVIEW BY STATE EXECUTIVE ORDER 12372 PROCESS? C / / SF-424 APPLICATION FOR FEDERAL ASSISTANCE Program: CDBG 17. IS THE APPLICANT DELINQUENT ON ANY FEDERAL DEBT? N 18. THE DOCUMENT HAS BEEN AUTHORIZED BY THE GOVERNING BODY OF THE APPLICANT: Authorized Representative: Brian Almquist Title: City Administrator Telephone Numbers: (503) 488-5305 Date Signed: / / U.S. Department of Housing and Urban Development CPD Consolidated Plan Funding Sources Entitlement Grant (includes reallocated funds) 237,000 Unprogrammed Prior Years Income not previously reported 0 Surplus Funds 0 Return of Grant Funds 0 Total Estimated Program Income (from detail below) 0 Total Funding Sources: $237,000 Estimated Program Income Description Grantee Subreciplent 1, 0 0 2. 0 0 3_ 0 0 4. 0 0 5. 0 0 6. 0 0 7. 0 0 g, 0 0 9. 0 0 10. 0 0 Total Estimated Program Income $0 $0 a 05/24/95 U.S. Department of Housing and Urban Development 10:50:20 CPO Consolidated Plan System Support of Applications by Other Entities Report Support Application Funding Source by Other Entities? A. Formula/Entitlement Programs ESG Y Public Housing Comprehensive Grant Y B. Competitive Programs HOPE 1 Y HOPE 2 Y HOPE 3 Y ESG Y Supportive Housing Y HOPWA Y Safe Havens Y Rural Homeless Housing Y Sec. 202 Elderly Y Sec. 811 Handicapped Y Moderate Rehab SRO Y Rental Vouchers Y Rental Certificates Y Public Housing,Development Y Public Housing MROP Y Public Housing CIAP Y LIHTC Y Ol W N O m A W 7 to m r r D o v D m m -q n o c c o . v 3 3 0 m m IJ o c c a 3 3 W '• v to m m N y D = c 0• 0- N m 70 0 0 O m w C r N N A m F C m m " D O m a ao .i Z o o T mM < o w v m �. •c .°. 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N n m '10 0 o vcDi o 0 rv3 M N �' O. v CO 0 ° z a o ° r m -7 O BOO CL m N m 0 y. z 2 ? v 0 m r m O alp r O °— I CD v m m � v n p. ma W Z m yC O O 0 trm e m v '0 1D -u Nxmxn m 3 0 O m• D 'OD O d N D � a � Oy m 'o x a D N 3 m m r c 0 N a c N N N N N � • f m f s • ■ N Z • • O O • 0 0 s 0 0 0 0 N a m x c v °c 3 0 m V 9 7 O m f0 m N fp C 3 a m m m H .r m N CERTIFICATIONS In accordance with the applicable statutes and the regulations governing the consolidated plan regulations, the jurisdiction certifies that: Affirmatively Further Fair Housing -- The jurisdiction will affirmatively further fair housing, which means it will conduct an analysis of impediments to fair housing choice within the jurisdiction, take appropriate actions to overcome the effects of any impediments identified through that analysis, and maintain records reflecting that analysis and actions in this regard. Anti-displacement and Relocation Plan -- It will comply with the acquisition and relocation requirements of the Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970, as amended, and implementing regulations at 49 CFR 24; and it has in effect and is following a residential antidisplacement and relocation assistance plan required under section 104(d) of the Housing and Community Development Act of 1974, as amended, in connection with any activity assisted with funding under the CDBG or HOME programs. Drug Free Workplace -- It will or will continue to provide a drug-free workplace by: 1. Publishing a statement notifying employees that the unlawful manufacture, distribution, dispensing, possession, or use of a controlled substance is prohibited in the grantee's workplace and specifying the actions that will be taken against employees for violation of such prohibition; 2. Establishing an ongoing drug-free awareness program to inform employees about - (a) The dangers of drug abuse in the workplace; (b) The grantee's policy of maintaining a drug-free workplace; (c) Any available drug counseling, rehabilitation, and employee assistance programs; and (d) The penalties that may be imposed upon employees for drug abuse violations occurring in the workplace; 3. Making it a requirement that each employee to be engaged in the performance of the grant be given a copy of the statement required by paragraph 1; 4. Notifying the employee in the statement required by paragraph 1 that, as a condition of employment under the grant, the employee will - (a) Abide by the terms of the statement; and (b) Notify the employer in writing of his or her conviction for a violation of a criminal drug statute occurring in the workplace no later than five calendar days after such conviction; 5. Notifying the agency in writing, within ten calendar days after receiving notice under subparagraph 4(b) from an employee or otherwise receiving actual notice of . such conviction. Employers of convicted employees must provide notice, including position title, to every grant officer or other designee on whose grant activity the convicted employee was working, unless the Federal agency has designated a central point for the receipt of such notices. Notice shall include the identification number(s) of each affected grant; 6. Taking one of the following actions, within 30 calendar days of receiving notice under subparagraph 4(b), with respect to any employee who is so convicted - (a). Taking appropriate personnel action against such an employee, up to and including termination, consistent with the requirements of the Rehabilitation Act of 1973, as amended; or ' (b) Requiring such employee to participate satisfactorily in a drug abuse assistance or rehabilitation program approved for such purposes by a Federal, State, or local health, law enforcement, or other appropriate agency; 7. Making a good faith effort to continue to maintain a drug-free workplace through implementation of paragraphs 1, 2, 3, 4, 5 and 6. Anti-Lobbying— To.the best of the jurisdiction's knowledge and belief: 1. No Federal appropriated funds have been paid or will be paid, by or on behalf of it, to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with the awarding of any Federal contract, the making of any Federal grant, the making of any Federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any Federal contract, grant, loan, or cooperative agreement; 2. If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with this Federal contract, grant, loan, or cooperative agreement, it will complete and submit Standard Form-LLL, "Disclosure Form to Report Lobbying," in accordance with its instructions; and 3. It will require that the language of paragraph 1 and 2 of this anti-lobbying certification be included in the award documents for all subawards at all tiers (including subcontracts, subgrants, and contracts under grants, loans, and cooperative agreements) and that all subrecipients shall certify and disclose accordingly. Authority of Jurisdiction — The consolidated plan is authorized under State and local law (as applicable) and the jurisdiction possesses the legal authority to carry out the programs for which it is seeking funding, in accordance with applicable HUD regulations. Consistency with plan — The housing activities to be undertaken with CDBG, HOME, ESG, and HOPWA funds are consistent with the strategic plan Section 3 — It will comply with section 3 of the Housing and Urban Development Act of 1968, and implementing regulations at 24 CFR Part 135. Signature/Authorized Official Date Title :. Specific CDBG Certifications The Entitlement Community certifies that: Citizen Participation -- It is in full compliance and following a detailed citizen participation plan that satisfies the requirements of 24 CFR 91.105. Community Development Plan -- Its consolidated housing and community development plan identifies community development and housing needs and specifies both short-term and long-term community development objectives that provide decent housing, expand economic opportunities primarily for persons of low and moderate income. (See CFR 24 570.2 and CFR 24 part 570) Following a Plan -- It is following a current consolidated plan (or Comprehensive Housing Affordability Strategy) that has been approved by HUD. Use of Funds -- It has complied with the following criteria: 1. Maximum Feasible Prioriri. With respect to activities expected to be assisted with CDBG funds, it certifies that it has developed its Action Plan so as to give maximum feasible priority to activities which benefit low and moderate income families or aid in the prevention or elimination of slums or blight. The Action Plan may also include activities Which the grantee certifies are designed to meet other community development needs having a particular urgency because existing conditions pose a serious and immediate threat to the health or welfare of the community, and other financial resources are not available); 2. Overall Benefit. The aggregate use of CDBG funds including section 108 guaranteed loans during program year(s) 199_ , (a period specified by the grantee consisting of one, two, or three specific consecutive program years), shall principally benefit persons of low and moderate income in a manner that ensures that at least 70 percent of the amount is expended for activities that benefit such persons during the designated period; 3. Special Assessments. It will not attempt to recover any capital costs of public improvements assisted with CDBG funds including Section 108 loan guaranteed funds by assessing any amount against properties owned and occupied by persons of low and moderate income, including any fee charged or assessment made as a condition of obtaining access to such public improvements. However, if CDBG funds are used to pay the proportion of a fee or assessment that relates to the capital costs of public improvements (assisted in part with CDBG funds) financed from other revenue sources, an assessment or charge may be made against the property with respect to the public improvements financed by a source other than CDBG. funds. The jurisdiction will not attempt to recover any capital costs of public improvements assisted with CDBG funds, including Section 108, unless CDBG funds are used to pay the proportion of fee or assessment attributable to the capital costs of public improvements financed from other revenue sources. In this case, an assessment or charge may be made against the property with respect to the public improvements financed by a source other than CDBG funds. Also, in the case of properties owned and occupied by moderate- income (not low-income) families, an assessment or charge may be made against the property for public improvements financed by a source other than CDBG funds if the jurisdiction certifies that it lacks CDBG funds to cover the assessment. Excessive Force -- It has adopted and is enforcing: 1. A policy prohibiting the use of excessive force by law enforcement agencies within its jurisdiction against any individuals engaged in non-violent civil rights demonstrations; and 2. A policy of enforcing applicable State and local laws against physically barring entrance to or exit from a facility or location which is the subject of such non-violent civil rights demonstrations within its jurisdiction; Compliance With Anti-discrimination laws —The grant will be conducted and administered in conformity with title VI of the Civil Rights Act of 1964 (42 USC 2000d), the Fair Housing Act (42 USC 3601-3619), and implementing regulations. Lead-Based Paint -- Its notification, inspection, testing and abatement procedures concerning lead-based paint will comply with the requirements of 24 CFR §570.608; Compliance with Laws — It will comply with applicable laws. Signature/Authorized Official Date Title memorandnm GREG", • June 16, 1995 Q, Council r rum. Pam Barlow, PW Admin. Asst. �$UbjECi: Bicycle Transportation Master Plan REQUEST Adoption of the Proposed Bikeway System Master Plan, a modification of the City of Ashland Comprehensive Plan. BACKGROUND Bicycling will provide an increasingly critical transportation option in the future as the Rogue Valley works to meet DEQ air quality standards. In order to encourage citizens to bicycle, the City of Ashland needs to greatly improve its bicycle transportation facilities. The current Bikeway Master Plan, adopted in the 1982 Comprehensive Plan is very limited in scope. It addresses only the major arterials, and calls the sidewalk bicycle path an "existing bicycle facility". This type of facility is no longer considered to be safe or effective (1992 Oregon Bicycle Plan, page 27, "Practices to be avoided: Sidewalk Bicycle Paths. . . ") . The Bicycle Commission reviewed the needs of the bicycling community and developed a revised Bikeway System. As proposed the system addresses the needs of several types of cyclists: the confident experienced commuter, the neighborhood bicyclist, and the inexperienced bicyclist. Bicycle lanes, shared lanes, and shoulder lanes would meet the needs of these bicyclists on City streets with varying levels of use. In addition, the facility plan includes an off-street "Bike Path" element. After public input, Bicycle Commission agreed that this should be changed to "Multi-modal Path", since bicycle paths do not primarily meet the needs of bicyclists. The map indicates where the four types of developed facilities would be located. These designations do not in any way indicate any restriction of bicycle use on other City streets. Facility improvements would be roughly as follows: Existing Multi-modal Path: 1. 40 mi. Proposed Multi-modal Path: 12. 54 mi. Existing Bike Lane: 6.80 mi. Proposed Bike Lane: 2 . 68 mi. Existing Shared Lane: 14 . 94 mi. Proposed Shared Lane: 2 . 68 mi. Existing Shoulder Lane: 2 .01 mi. Proposed Shoulder Lane: 1. 10 mi. The system as proposed is a long-range goal, and has carefully considered regional and inter-neighborhood connectivity. Additionally, the proposed bikeway system allows for more effective connectivity with RVTD. A good deal of progress has been made toward implementing the vision of the 1982 Bikeway Master Plan. The Central Ashland Bicycle Path (1. 3 miles) ISTEA funding has been secured, ODOT constructed 2 miles of shoulder bicycle lane last year, and ODOT plans to make shoulder lane improvements this summer on North Main from Valley View Road to Schofield Street. The improved Bikeway System Master Plan defines a more effective bicycle transportation system, and would provide the City of Ashland with stronger documentation to obtain funding for bicycle transportation facility development in the future. The Bicycle Master Plan has been reviewed and approved, and forwarded for your approval by TPAC, Traffic Safety Commission, Bicycle Commission, and the Planning Commission. The plan was also available for public review and input at the Bicycle Swap. There are a couple of corrections of the draft maps that are on the final map. Bicycle Commission has changed "Bicycle Path" to "Multi-modal Trail" to more accurately describe the function of that facility. One section of "ditch trail" is mis-colored as shared bicycle lane that is "Multi-modal Trail" . In addition, there was a request to add Laurel Street to the plan, but Bicycle Commission recommends sidewalks be installed, as that will more effectively resolved the non-vehicular transportation needs on this street. City of Ashland - Council Meeting on June 20, 1995 Comments of John W. Nicholson, 1575 Greenmeadows Way, Ashland, OR RR/e: AFFORDABLE HHOUSING j 4r 1 .(j) What definition of "income" is used in determining whether applicants qualify for affordable housing? Are fringe benefits from employers included? Are gifts from parents or relatives included? What about non-monetary income? What about income of a family member (or live-in companion) that resides in the dwelling, has a separate income, but was not listed as an applicant? Defining what is income can be complex. One needs go no further than the internal revenue code to find that out. 2. Who verifies that the data presented by the applicant is true and correct? What happens to an applicant that gets the affordable housing benefits on the basis of false representa- tions? Will the City have to bear the legal costs of handling such cases? 3 . When the affordable housing program was first initiated, it was indicated that it was to give preference to Ashland residents who had been in the community for some period of time. Is this a formal policy? Is it being followed? How is it monitored? 4. Why doesn't the affordable housing report show how much the program costs the City in terms of subsidies to builders, subsidies to renters or purchasers of affordable housing, and in terms of administrative costs? 5. The report should also list who is benefiting from the program. For example City employees and their families , employees and family of builders , and others should not be allowed to partic- ipate because of the appearance of favoritism. 6. Why were recapture provisions on sales of affordable housing eliminated? (Page 9 of report) 7. The 6% interest rate on repayments of systems development charges should be increased to reflect current interest rates. The prime rate is now 9%. (Page 9 of report) 8 . The City should NOT develop a program that would provide second-mortgage financing for the closing costs and down payments on the affordable housing. The City has more impor- tant demands on taxpayer monies than to finance a City-operated mortgage banking business . (Pages 12-13 of report) 9. The City should not accept the recommendation that the Housing Trust Fund be used to make micro-business loans and to finance an education program about affordable housing. They both would appear to be improper uses of that trust fund . 10. In my view, the prime beneficiaries of the affordable housing program are developers and builders. A second group of bene- ficiaries are the few chosen middle-income people who get their housing subsidized (in part) by the City. The people who are hurt are low-income people who are forced by the City's regressive tax structure to pick up a disproportionate shore of the costs of growth stimulated in part by the affordable housing program. 11 . The affordable housing program is misdirected , it is unjust, it provides developers with a device to avoid (or at least defer) systems development charges . All aspects of the present program should be scrapped by the City. 12 . If the City wants an affordable housing program, it should be aimed at low income residents . One good way to start helping them would be to discontinue the practice of using utility fees and taxes to finance general fund operations . ASHLAND'S AFFORDABLE HOUSING REPORT 1995 y4 :: `. � F�41 L 3_ y ._.... .... n..._ ........ _._. .• Report submitted by THE AFFORDABLE HOUSING COMMITTEE to THE ASHLAND CITY COUNCIL Ashland's Affordable Housing Report The Past In 1989 the City of Ashland began a concerted effort to address the issue of housing affordability. The Ashland City Council formed the Committee on Affordable Housing, made up of a broad spectrum of community members. Their charge was to "find ways to preserve the diversity and character of the community by making housing available and affordable to a wider range of Ashland residents". The Committee produced a report entitled, "Affordable Housing in Ashland". This document: discussed the local housing market; provided various recommendations to create a more diverse and more affordable housing market; and proposed funding sources for their recommendations. In 1993, the City of Ashland, in preparation for receipt of the Federal Community Development Block Grant produced another housing study, the Comprehensive Housing Affordability Strategy (CHAS). The CHAS focused on assessing the housing and population characteristics of Ashland using the 1990 census data and recommended strategies to address the housing issues cited in the report. The majority of the strategies in the CHAS were taken from the 1990 affordable housing report. The Present The Mayor and Council reconvened the Affordable Housing Committee in 1994. Of the ten Committee members, three returned from the 1990 Committee. The membership remained broad based, with three of the members serving on other City boards and councils and the additional eight having extensive experience in various fields of housing, including: real estate sales, mortgage financing, development, and service enriched housing. The Committee met over a six month period while completing their assigned tasks. Their tasks were to: I. Assess the progress and effectiveness of the goals set out in the 1990 Affordable Housing Report; Accessory Apartments Residential Density Rollback w/ Incentive for Affordable Housing Manufactured Housing Review of City Infrastructure Requirements City Partnership Program City-based Housing Office Pursuit of Outside Funding Nonprofit Organizations II. Assess the effectiveness of the current affordable housing ordinance; III. Recommend uses for the Housing Trust Fund revenue; and IV. Monitor projects funded with the Community Development Block Grant. I. ASSESS THE PROGRESS AND EFFECTIVENESS OF THE GOALS SET OUT IN THE AFFORDABLE HOUSING REPORT; Accessory Apartments 1990 Affordable Housing Report's Recommendation: • Accessory apartments in residential zones should be allowed using a Conditional Use process. • Citizens' Planning Advisory Q Committee (CPAC) and Planning I Commission to develop guidelines regarding accessory units. 420 square feet Action taken: • Accessory units are allowed through a Conditional Use process in residential zones and applicable guidelines have been implemented. esults 5 To date 23 accessory urttts the;R t zone hays tsen oon'strUCted and I unrt is �n the planning stages . . An accessory residentiai sunrsj was eonductedfo stetermrne#heaffordab.Arty of the units treat @d in the;past fire yearn 'Of#hs 23 units surveyec[t;t0 t'espanses were received The units ranged rn size from'350 #0 860 square foot s#udros, one, and,isnro bedroom Units, with the#mediansize berrg a oneaedre)ofi Ei90 sgaere fao#unit The average rent rs $400 0(3, which is oniy.slghtly higher than the Htt[3 tow-rncome rents fora one bedroom of$392.{30 2 1994 Committee Recommendation: • The Committee entertained the idea of changing the accessory residential procedure from a Conditional Use Permit to a Staff Permit. However, the Committee reasoned that the process is working well and that it is important for the Planning Commission to continue reviewing the accessory residential requests. Residential Density Rollback w/ Incentive for Affordable Housing 1990 Affordable Housing Report's Recommendation: • When transferring land from a non-residential use to a residential use, a percentage of the residential units should be guaranteed affordable. • The zoning ordinance requires that the applicant show evidence that the annexation will meet the need for affordable housing, if the owner cannot show that there is a public need for additional land. The Committee recommended the following three options to meet the requirement: a) mandatory use of affordable housing bonuses in all developments on the annexed lands; b) creation of comparable number of guaranteed affordable units in off-site construction; or c) contribution to the City's Affordable Housing Fund in lieu of off- site construction. Action taken: • Revised the planning ordinance relating to annexations to include the provision of 25% of the proposed residential units be at the affordable levels if a public need can not be shown. ft�sults- t There'have been t1ornexat►oris since fhe affordabie snnexation`provistai was �ncorp4fated Into the City ordm�nce 1994 Committee Recommendation: • The majority of the Committee recommended keeping the annexation provision and the 25% figure intact. A few of the Committee members expressed concern that by limiting annexations the City was creating a scarcity of land, thus increasing housing costs. Other members suggested that affordable housing be a condition of any annexation 3 regardless a City-wide need for the property. However, the majority of the Committee concurred that the existing annexation language was appropriate and adequate. Manufactured Housing 1990 Affordable Housing Report's Recommendation: • Adopt standards and an overlay zone that will permit manufactured homes on individuals lots in the city's flat areas, outside the historic district. • Establish aesthetic controls to insure that the appearance of manufactured homes is similar to site-built housing. Action taken: • Standards were adopted to permit manufactured homes on individual lots, outside the historic district. • Criteria has been established to encourage similarity between site-built and manufactured homes. Results o .To elate four manufactured homes have been constnacted and.one A in ffae planning stages, vn ind':v�dual city Ivts. 1994' Committee Recommendation: • Committee recommended no change. Review of City Infrastructure Requirements 1990 Affordable Housing Report's Recommendation: • Research ways to reduce the cost of I infrastructure. 1,sf 1 Action taken: -- --_ ,% I --- The City has instituted cost reducing • < measures outlined in the Performance Standards for (. �. Residential Developments including, narrowing ' recommended street widths. 4 • Public.Works and Community Development Departments continue to research methods of reducing infrastructure costs. Result savrng mfrstructure:M not known -owto h). Ur w these:�savings 1 1994 Committee Recommendation: • The Public Works and Community Development Departments should continue to seek out infrastructure cost saving measures and devise ways to transfer that savings onto purchasers and renters. City Partnership Program 1990 Affordable Housing Report's Recommendation: • Create partnerships with for-profit and nonprofit housing providers and facilitate the development of.affordable housing. Action'taken: • The City has made an effort to establish relationships with local for-profit and nonprofit housing providers whcr are interested in developing affordable housing in Ashland. Results 4 The Rogue Yaiey Cvrrmurnty development Corporafron,<{f�YCC�G) and the Cary txtoperi�ted rri the development of four units at Garfield Street and',� Mair1!;Streek. The .... ..... RVC: C atsv ufiiued the. Crty's guaranteed affordabrtrty prr gram for an additronat fine srngle f mill homes . 1994 Committee Recommendation: • The Committee recognizes the importance of having the development community willingly participate in the construction of affordable housing. To date a single developer has constructed most of the affordable homes. The Committee acknowledged the lack of abroad range of developers participating as a weakness and recommended that the Housing Officer provide forums for developers and the real estate community, to make . them aware of the Affordable Housing Program and its advantages to the development community. • The Committee recommends that the City expand its relationship with the Rural 5 Economic and Community Development Administration (formerly known as the Farmer's Home Administration). RECDA, in FY95, has funds available to finance the construction of single family homes for low-income households. RECDA has asked the City of Ashland for funding assistance to help buy down the cost of the land. RECDA would guarantee the single family mortgages and a private developer would construct the homes. The Committee recommends that $40,000, of the FY95 Community Development Block Grant funds be set aside for this purpose. City-based Housing Office 1990 Affordable Housing Report's Recommendation: • Council establishment of a permanent Housing Advisory Committee. • Create City Housing Officer position. Ab • Create a volunteer group to support housing activities. Action taken: • The Housing Officer position was created and filled in March, 1994. Results o The laustng ()fflcer admmistes the federal Community DWay pment Block Grant,staffs the Affordable Wocistng ComMittee,;oversees g5e CEty's guaranteed affordable; housirtig program, and faCllita#es and promotes'affordable housing for the aty of Asttiand <! 1994 Committee Recommendation: • Council establishment of a permanent Housing Advisory Committee Recommendation: The City Council should establish a permanent Housing Advisory Committee, appointed by the Mayor. The Committee should meet quarterly or more as necessary. Their tasks should be: 1) To make recommendations to the Council on housing policy and serve as an advocate for affordable housing in the city s political process. 2) To act as the body that recommends Community Development Block Grant allocations to the City's Budget Committee and to monitor those projects on an ongoing basis; and 3) To seek funding (CDBG and other public and private grants) to further the .Committee's goals. 6 • A voluntary contribution fund should be developed Recommendation: A program is currently offered to Ashland residents (in which customers have the option of donating through their utility bill) to provide funds used to assist low-income residents in paying their utility bill. Another voluntary contribution program through the utility fund, should be explored, to increase the supply of funds to the Affordable Housing Trust Fund. • The Housing Officer position should be dedicated primarily to the City's Affordable Housing Program with a secondary emphasis on planning. • The City should have a report produced describing the changing demographics of the City of Ashland and the Rogue Valley and how that will affect Ashland's demand for housing. Pursuit of Outside Funding 1990 Affordable Housing Report's Recommendation: • City's Housing Office is to seek out new funding sources and to match local projects with available funding sources. Action taken: • City's Housing Officer continues to seek out funding sources and encourages and supports for-profit and nonprofit organizations in their efforts to find funding. Results: e The City supported the;RUC1�G's appticefadn td reca�ee funding from the €ira±�dn Sta# Mate gran# of$50,DQi) far the constructron of five singl® fatuity homes for 1dw;:and�ry Idw�nc~arne hdusehafds _; ;: v The City becae aljgiblA to receive irederai Cam;munity leveiaptrent# Idu1c Grant (tflBG}funds fraln NUTS and this year hasreceived $229,OOp The,City is ert en#dement corrrnuruty and unit receive tyaBG funsiing uritil The program is Terminated 1994 Committee Recommendation: • New sources of funding should be found to match the community s needs. • In 1980 the City received Community Development Block Grant monies. Last year the loan repayment monies were earmarked for the City elevator. The Committee recommends that future loan repayment monies not earmarked for the elevator be used for affordable housing. 7 Nonprofit Organizations 1990 Affordable Housing Report's Recommendation: • Encourage the establishment of nonprofit organizations to develop affordable housing. Action taken: • Currently, in the Rogue Valley there are a handful of nonprofit organizations with the capacity to build affordable housing. The City has and will continue efforts to work with these housing providers to encourage affordable housing development. Results Rogue Valley Community Development Corporation, has dev0t0ped 9 affordable units. 1994 Committee Recommendation: • The Committee acknowledged that the existing Rogue Valley nonprofit organizations, capable of developing housing, may be adequate in number and capacity. Therefore, the Committee recommends that the City continue to work with existing nonprofit housing developers in the Rogue Valley. II. ASSESS THE EFFECTIVENESS OF THE CURRENT AFFORDABLE HOUSING ORDINANCE; 1990 Affordable Housing Report's Recommendation: 1111 WIN 11 • Establishing affordability guarantees for rental and purchased housing units for which the City provides either a density bonus to the Ask developer or deferment of the City's system development charges. For rental housing the guarantee would be attached to the property deed. For purchased housing the City would hold a second mortgage on the title of the property. Action taken: • City of Ashland Ordinance 2360, adopted in 1991, outlines the density bonus allowed to developers constructing affordable housing. For every percentage of units that are affordable, an equivalent percentage of density bonus is allowed, with a maximum 8 bonus of 35%. The density bonus allows the developer to construct more units than would be allowed outright thus enabling the developer to sell the affordable lots at a discount. To further reduce the overall price of the new housing and provide an incentive for future affordability, the systems development charges (SDCs) are deferred. The SDCs become a second mortgage, or "sleeping second" on the property. The "sleeping second" is inactive unless the unit leaves the pool of affordable housing by being purchased by a non- qualified household or sold for a price above the price cap. If the home is sold outside of the affordable housing program the SDCs, plus six percent interest accrued annually, must be paid back to the City. A resale restriction agreement was also developed. In the original agreement a recapture provision was included requiring that in the event the affordable home was sold outside the program the City would receive 85% of the difference between the affordable home price and the market price, after allowing for payment of the SDC's and real estate fees. However, as the program was implemented, it became apparent that the original assumptions of the affordable housing report were not accurate. It was assumed that to provide housing at prices required by the density bonus, the home construction would be subsidized by the open market housing in a subdivision. It was further assumed that this "subsidy" was a public good related increased density, and therefore something to be recaptured by the City should the home sell outside of the program. In actuality, homes in the program were constructed at prices under those required by the ordinance, with no subsidy contributed by the developer. In fact, developer Z,.s e rh derive a profit from these homes, albeit very small. In essence, there was n sidy" to r capture, as the homes were selling at their true market value. In a Dece 1 memo to t he City Council, Planning Director John McLaughlin recommended that the recapture provision be removed from the resale restriction agreement. The Council approved the recommendation. So while there was no "recapture" during resale, the program has been successful in encouraging developers to construct homes in lower price ranges. These . homes would not have normally been made available to first-time homebuyers in Ashland. Resolution 91-04 sets maximum income levels based on household size. The income cap for rentals and ownership, was determined at 80% and 120% of median income respectively. The Resolution also set a rent cap and home price cap based on number of bedrooms. The rent cap is based on HUD low-income rent data. The home ownership cap is based on the income cap figures and an estimated ten percent interest rate. Updates of this Resolution occurred in 1993. Issue The assumption at the inception of this program was that a qualified purchaser would be free to go to any lending institution, and if qualified, receive a home loan. However, this was not the case. At the inception of the program only one lender would provide mortgages to the homes under the program. This lack of lending choices created difficulty in marketing and selling homes in the program and made local developers hesitant to construct program homes. 9 Currently, three lenders will provide mortgages for the homes in the affordable housing program. The following barriers are facing the City's program: Up until the latter part of 1994, Fannie Mae had not accepted the affordable housing program. Before that time only two lenders, Bank of America and Klamath First Federal would provide loans on the houses in the program. Both of these lenders "portfolio" or keep their loans in-house. Today lenders do not hold their loans in-house, they sell them to the secondary mortgage market. Fannie Mae is one of the largest purchasers of mortgages in the U.S. Bank of America, because they hold our program loans, offers only an Adjustable Rate Mortgage (ARM) and does not offer a fixed rate mortgage. First time home buyers, the primary program participants, are often adverse to ARMs because they often add another component of uncertainty to an often overwhelming process. Also, participating households' income often may not keep up with the interest rate increases common in ARMs. Klamath First Federal currently portfolios all of their loans and offers fixed rate mortgages, but limit the amount of downpayment that can be a gift. Many of the program participants find it necessary to utilize family contributions for all or a portion of the downpayment. In November 1994, Mortgage Loan Professionals, a mortgage brokerage firm worked with one of their lenders to get Fannie Mae to accept the City's program. The Housing Officer is currently working on a blanket program approval by Fannie Mae. This would mean that any lender in the area could apply and easily be approved to provide mortgages on homes in the program. The Rural Economic and Community Development Administration (previously Farmer's Home Administration) provides a rural guarantee loan program which could be used in conjunction with the City's program. 2) Lenders can offer FHA loans to those participating in the affordable housing program however, the maximum loan amount is currently only $94,500. The FHA loan limit is based on the Jackson County housing market and is low for Ashland. The average selling price for a single- family home in Ashland in 1994 --- `+ was approximately $145,000, with Y- 10 lots selling for $30,000 and greater. Affordable program lots are typically 5000 square feet and sell for between $28,000 and $32,000 Due to maximum FHA low loan limit of $94,500 a large downpayment is typically required; For example, a downpayment of $8,500, would be necessary for a three bedroom home selling at $103,000. While a $6,000- $10,000 downpayment may not appear to be great, when closing costs are added that sum could increase to $9,500-$13,500. Many of the potential participants in the affordable housing program do not have the funds for the large downpayment needed to attain a FHA loan. 3) The Affordable Housing program is designed to assist primarily mid- to lower middle class. The developer who receives the density bonus is required to produce a percentage of affordable housing and this housing is currently being sold at very close to the selling price cap. There is a great need for housing at substantially below the price cap. Results. a This program t?as been successful in many ways To da#e 28 units have;been . constructed and eight have been approvetl for+construc#ron A total of$67262 in SDCs has been deferred This program has served households whose incomes are nrell below what was originally anticipated The 1990'x:have seen histot7calty low interest rates which have allowed houselaQlds at lower indo than was anticipated by program designers tp take advantage ofi this program For examplr3 the program meorne cap for a household of three tsj$41,828 Yet, the metlian income of#hose households that have purchaseii homes through`the pragiam is...... 2 1994 Committee Recommendation: • The City of Ashland should continue working with Fannie Mae and RECDA to gain acceptance of the affordable housing program. The Housing Officer should make the program information available to the lending community, the local developers and the home buyers. • The City should develop an loan program for first-time homebuyers to assist with closing costs or the downpayment. • The City should consider increasing the flexibility of the affordable housing program in order to assist households at a wider range of income levels. The Committee recommends that the City allow for flexibility with the density bonus. For example, instead of requiring eight homes to be sold to households in the 80%-130% of median income the developer could be offered the option of building three homes for households at 50% of 11 median income. While the number of homes built would be less the developer would be providing home ownership opportunities to a wider range of households. III. RECOMMENDED USES FOR THE HOUSING TRUST FUND REVENUE In the early 1990's the City of Ashland sold a surplus piece of property to the RVCDC. The RVCDC went on to develop two duplexes on the comer of Garfield and E. Main Street. The proceeds of this sale were used to establish the City of Ashland's Housing Trust Fund. The fund totals approximately $90,000. 1994 Committee Recommendation: Due to the one-time funding nature of the Trust Fund, the Committee recommends unanimously that the Fund be used, only, as a revolving loan fund. The Committee recommended focusing the funds in three areas: a rental assistance fund, a micro loan program for small business entrepreneurs, and housing education. While the funding choices are relatively high in risk the Committee has recommended various methods to reduce the risk while ensuring the assistance will be provided to assist low- and moderate income households. First-Time Homebuyer and Rental Assistance Fund The 1990 Affordable Housing Report recommended the establishment of a rental assistance fund which would assist low-income renters with the up-front costs of obtaining rental housing. 1994 Committee Recommendation: The Committee recommends that the Rental Assistance program be coordinated with local nonprofit social service agencies in order focus the resources and to possibly lessen the default risk. The City would work with local nonprofits to establish speck referral and eligibility criteria, loan amounts, and monitoring methods. Possible nonprofit partners could be the Interfaith Community Care of Ashland, On-Track, ACCESS, and the Jackson County Housing Authority. The Committee also recognizes that while there are many households that could make the mortgage payment on a home many do not have the resources to pay for the downpayment and closing costs. The Committee recommends that a first-time homebuyer program be established. The amount of the assistance would be added to the deferred SDCs and the total.would be recorded on the deed as a "sleeping" second. There are 12 many first-time homebuyer program models. Most models require the downpayment/closing cost loan to be repaid to the city upon sale of the home whether or not the home is sold within the program. Instead of a specific interest rate being charged the city would share in the appreciation of the home gained over the years. Recommended Expenditure: $40,000 Micro Loans 1994 Committee Recommendation: A majority of the Committee realizes that there is a growing number of small business entrepreneurs in Ashland. The Committee also recognizes the intimate connection between economic development and housing, and therefore recommends that a portion of the Housing Trust Fund be used for economic development. However, there were some members of the Committee who disagreed with this recommendation and believe that all or most of the Housing Trust Fund should be spent on housing. The target population would be small business entrepreneurs who want to start, expand or relocate a business, but do not have access to capital. Currently Southern Oregon State College (SOSC) offers a small business education program'at no charge and the Chamber of Commerce offers a small business owner mentorship program. After consulting these groups and Southern Oregon Regional Economic Development Inc. (SOREDI) and the Southern Oregon Women's Access to Credit (SOWAC) the Committee acknowledged the difficulty small businesses have in accessing small amounts of capital ($5,000 or less). While the City would operate the program the Committee recommends working with the local business and lending community to develop program guidelines. Possible partners include: SOSC, the Chamber of Commerce, SOWAC and SOREDI. Recommended Expenditure: $40,000 Education 1994 Committee Recommendation: The Committee determined that to best utilize the City Housing Office a public education program is necessary. There are many programs offered by the City and Federal Agencies, such as the Farmers Home Administration, that are not currently publicly visible. Recommended Expenditure: $5,000 13 IV. MONITOR PROJECTS FUNDED WITH THE COMMUNITY DEVELOPMENT BLOCK GRANT The Committee received an update on the two Ashland nonprofit organizations funded with the FY94 Community Development Block Grant: the Interfaith Community Care of Ashland (ICCA) and Youthworks. Conclusion The Affordable Housing Committee of 1990 had a lofty mission, to 'find ways to preserve the diversity. and character of the community by making housing available and affordable to a wider range of Ashland residents". The results of the Committee's efforts have paved the way for the creation of 23 accessory units, five manufactured homes, and 28 completed single family homes, for a total of 56 units. The 1994 Affordable Housing Committee began their efforts by assessing the progress and effectiveness of the goals set out in 1990 and discussing how to allocate the Housing Trust Fund revenue. Halfway through the 1994 Committee's process the City Council proposed a real estate transfer tax to fund affordable housing and watershed management. While the Measure was defeated, the affordable housing dialogue was intense and amplified during the weeks before November 8th. During this time questions were raised regarding the effects of the current housing policy and the City's involvement in providing incentives for the creation of affordable housing. The 1994 Committee has responded to many of the questions posed by collecting and providing data which shows the impact of the Affordable Housing Committee's 1990 recommendations. In addition the Committee recommends the fine tuning of some of the existing programs and has recommended the implementation of two new programs. Finally, the 1994 Affordable Housing Committee recommends that the City Council reaffirm its affordable housing commitment by approving this report. 14 AFFORDABLE HOUSING COMMITTEE MEMBERS TED BANKE. Realtor/Broker STEVE HAUCK. City Councilor, CERVS BARBARA JARVIS. Chair, Attorney, Planning Commission BILL GREENSTEIN. Mail Tribune MADELINE HILL. Senior Specialist LARRY MEDINGER. Builder/Developer GREG MILLER. Associate Director Student Housing, SOSC DIANE PAULSON, Jackson County Health & Human Services JAN VAUGHN, Veterans Affairs Domiciliary JACK WARE. Rural Economic and Community Development Agency STAFF KELLY MADDING, Housing Officer JOHN McLAUGHLIN, Community Development Director s MEMORANDUM June 6, 1995 TO: Mayor and City Council FROM: John McLaughlin, Planning Directo RE: CITY OF ASHLAND OFFICE SPACE UPDATE -- HILLAH TEMPLE APPRAISAL Attached is the.previous memorandum regarding city office space needs dated March'21, 1995. At that time, estimates were made of acquisition of the Hillah Temple. After presentation of that memorandum, the Council requested staff to pursue more accurate information regarding the acquisition costs for this property. The city engaged the services of Evan Archerd, MAI, of Southern Oregon Appraisal Services to perform an appraisal of the Hillah Temple site at 51 Winburn Way. A copy of that report is available for review from the City Administrator. Following is a short summary of that report. Mr. Archerd has estimated that the market value of this property is $445,000. This is based on several different forms of analysis and comparison. As you may note in the attached memo previously prepared by me, I had estimated the purchase of this site to be approximately $500,000 to $600,000, based upon early conversations with the Hillah Temple. They have stated that their interest is in acquiring a replacement building and site in Medford. Included in the appraisal report is an estimate of the replacement cost for this building.. Mr. Archerd has estimated the replacement cost for a 6,480 sq. ft. concrete block structure at approximately $452,000. While there is no estimate for land costs in Medford, staff estimates those costs to be approximately $100,000 to $150,000 for a lot of adequate size to accommodate a new temple. Therefore, the cost to construct a similar concrete block building in Medford, as was earlier indicated as desirable by the Hillah Temple, would be approximately $552,000 to $602,000. This is what we project to be the replacement value requested by the Temple. If the Hillah Temple can be convinced to sell at current market value, then we can assuming the purchase price to be $445,000, and the estimated cost to convert the building to city.office use (including upgraded HVAC, fire sprinklers, seismic retrofit, flooring, etc...) has been stated at $454,000 (see previous memo). The total cost of acquiring the building and getting it into shape for use as city offices is estimated to be approximately $899,000, but may be higher dependent upon the final acquisition terms. 1 believe that this addresses the requests made by the Council in March. Staff awaits direction from the Council regarding future action on this matter. MEMORANDUM March 21, 1995 TO: Mayor and City Council FROM: John McLaughlin, Planning Director RE: CITY OF ASHLAND OFFICE SPACE UPDATE After the Space Needs Committee met last year, the Staff has attempted to compile information comparing the costs and benefits of different options regarding additional office space for City purposes. The following lists several of those options, and estimated costs associated with those improvements. While the estimates are based on the best available information, they are still open for modification. The list is also based on what we believe are the most realistic options. CURRENT SITUATION: Public Works/Engineering are situated in the Wong Building across the Plaza from City Hall. This relatively recent move of three Public Works staff became feasible when other tenants of the building moved out. This has allowed for a temporary occupancy of additional space on the second floor of the Wong Building, resulting in improved working conditions for the Public Works Director, and better communication with the Engineering Division. The renovation was primarily cosmetic, however, and the problems identified by the Space Needs Committee are still there, most importantly lack of ADA compliant access, substandard wiring, and poor HVAC. Since the building is not in City ownership, extensive repairs and remodeling would not be an effective use of public dollars, and this location is considered only temporary, until a more satisfactory space solution becomes apparent. Community Development remains in the cramped quarters of the first floor of City Hall. Options are being considered to more efficiently use the existing space, such as modular office furniture and different file storage systems. Storage remains the major long-term hurdle. Recently, however, the Engineering Division made a storage vault available which will temporarily relieve the storage problem. In addition, due to some minor remodeling upstairs, the Conservation Manager (Dick Wanderscheid) will move upstairs, thereby providing additional relief to crowed workspace conditions. Finance remains split between the two floors, with Utilities on the first floor in a remodeled space, and Accounting upstairs. Administration is located upstairs, accommodating the City Administrator/Secretary, City 1 Attorney/Secretary and Assistant City Administrator/Secretary. It is assumed that the Department of Community Development, Finance, and Administration will remain in the downtown area, but that the Public Works /Engineering Department now in the Wong Building may move based on space availability. INCREMENTAL EXPANSION OF EXISTING CITY HALL This option involves relatively small expansions to the existing City Hall, both on the second floor. The third floor expansion option was not fully explored due to the anticipated high costs, and the long term relocation of the entire office staff currently housed in City Hall during construction. Concerns were also expressed about the impact on the historic integrity of the existing two story building. The second floor expansions include an addition to the south end of the building, adjacent to the alley. This space area would be adjacent to the current Finance Department. Construction of this area has been approved and will add approximately 696 sq. ft. of area to the building. This area will be used by the Finance Department. The other area for addition would be the area between the OSF/Ashland Bakery building and the second floor of City Hall. This area currently accommodates the, HVAC equipment. Construction of an addition in this area would add approximately 434 sq. ft. to the building. This area would be used as an additional office and conference room. A common elevator project between the OSF/Ashland Bakery building and City Hall has also been approved by the Council which will meet ADA access requirements. The estimates for the additions of these two areas total approximately $169,500, excluding the costs for the elevator. These costs include seismic upgrading of the areas affected by the new expansions. These costs are at approximately $150 per sq. ft. Positives: These expansions would meet all current and future space needs for the Finance Department. If the City Recorder were moved from the downstairs office to one of these new offices, additional space would be made available to Community Development downstairs. Without the Recorder move, the space would likely serve as a conference room. Seismic improvements will occur to the building, as well as elevator access. 2 Negatives: Without the move of the City Recorder, no additional space is provided for Community Development. Also, no replacement space is provided for Public Works, leaving them in the Wong Building. This building does not have an elevator ensuring ADA compliance. Summary: Space Added -- 1130 sq. ft. Total Cost -- $169,500 Cost Sq.Ft. -- $150. HILLAH TEMPLE: Previous conversations with the Hillah Temple have indicated a willingness to discuss and consider offers. It appears that their prime concern is obtaining enough money in a sale to build a replacement hall, preferably in the Medford area. Purchase: It is estimated at this time that a replacement hall in Medford would cost approximately $500,000 to $600,000 to construct, including land acquisition. Whether this matches the true value of the existing building (based upon an appraisal) remains to be seen. But for this exercise, these numbers provide a cautious basis for comparison. Remodel: The City hired Miller Consulting Engineers of Portland, OR to conduct a study regarding the costs of bringing the Hillah Temple up to current seismic and structural standards. Their report is attached. In summary, they found some existing problems with the building, and estimate the cost to bring it up to code to be approximately $111,000. This only addresses the issues relating to structural and seismic. Other issues, such as making the existing space habitable for offices, were addressed by Tom Giesen Consultants of Eugene, OR: Mr. Giesen found that the costs to upgrade the building to allow for office use (fire sprinklers, improved HVAC, flooring, etc...) to be approximately $343,000. The total estimate. for purchasing the structure, and getting it in shape for office occupancy would be approximately $954,000 to $1,054,000. This would essentially be an interior remodel with structural improvements. The exterior of the building would remain basically as it exists. No costs for landscaping improvements are included as part of this estimate. These costs total approximately $147 7$162 per square foot. Positives: Provides approximately 6500 sq. ft. of additional office space in the downtown area, very near the existing City Hall. This would address the concerns of moving Community Development out of the downtown area. It is most likely that some or all of Public Works would be relocated to this 3 Hillah Temple to better utilize the space. Preserves the Hillah Temple as a downtown structure for public use. This could be an important building in the future as the acquisition of downtown buildings and properties becomes more difficult. Negatives: Aesthetically, this building is not the most attractive. Additional monies would need to be spent for a cosmetic upgrade. Limited space (6500 sq. ft.) may not be enough to adequately handle Community Development and Public Works, given the expanding needs of both departments. After further study, it may be more appropriate to demolish the building and replace it with a structure more fitting for municipal use, both in floor plan and in appearance towards the community. Summary: Space Added -- 6500 sq. ft. Total Cost - $954,000 to $1,054,000 Cost Sq.Ft. - $147 - $162 DOWNSIZED CIVIC CENTER EXPANSION: This plan involves reducing the size of the building previously proposed for behind the current Council Chambers. The building would be sized only for Public Works, with the possibility of the Fire Department administrative staff and Computer Services occupying a much smaller area than previously designed for Community Development.. This building was previously estimated at $752,000 for the full size. It is proposed that the building could be reduced by approximately 25%, resulting in a building of approximately 6800 sq. ft. The estimated cost would be approximately $564,000, with an additional $30,000 for site work that would likely be carried out by City crews, and approximately $10,000 for landscaping that would also be installed by City crews. The total cost is estimated at $604,000. These costs are at approximately $89 per square foot. Positives: Provides new working space specifically designed for the occupants -- Public Works/Engineering, Fire, and Computer Services. Ample parking. Consolidates all of Public Works offices at the Civic Center site (Public Works, Engineering, Water Quality, & Streets). Addresses additional space needs (Fire and Computer Services) not considered in other options. Negatives: Doesn't address needs of Community Development. Further, may conflict with some philosophical concerns about building additional city 4 office space outside of the downtown core. Summary: Space Added - 6800 sq. ft. Total Cost -- $604,000 Cost Sq.Ft. -- $89 DO NOTHING/NO EXPANSIONS OR NEW BUILDINGS: If we continue with just the current space we have available, we will be able to operate for only a limited time in the future. We are currently exploring ways of maximizing every available square foot by looking at new modular office furniture that may more efficiently use existing space. With the moving of the Public Works Staff (Director, Administrative Asst., and Secretary) to the Wong Building, some additional space has been made available on the second floor. This is presently being remodeled with the Assistant City Administrator occupying the old office of the Public Works Director, and the old storage room has been remodeled into an office for the City Attorney's secretary. One office space has been made available on the second floor. Accounting remains in their current configuration. On the first floor, Utilities remains in their current configuration. Community Development remains tight, with some temporary employees and interns "floating" between offices while people are out, on vacation, or at lunch. Some minimal improvements are being proposed in the near future to allow for additional file storage, our biggest problem at the moment. Positives: Cheap Negatives: Doesn't address any of the problems of space needs, ADA accessibility, efficiency, conference room, employee morale, etc... Summary: Space Added -- 0 sq. ft. Total Cost -- $ to be determined with furniture options Cost Sq.Ft. - $0 RECOMMENDATION: It appears to be a wise move to expand the current City Hall with the small second floor additions, but this only adds approximately 1130 sq. ft. Should the City Recorder move upstairs into the new space, then some additional downstairs space will be available for Community Development. But should that not happen, then this option provides space, but none of it specifically designed for Community 5 Development or Public Works, the two departments with the most difficult space problems. A conference room would be of benefit, and so would additional office space for Finance. And given that the elevator is proceeding, the addition proposed for the rear of the building above the jail seems very appropriate. From there, the most cost effective solution involves the Downsized Civic Center option. At approximately $89 per square foot, it provides the most economical space, while best meeting the needs of the Public Works Department. It also addresses the ADA problems currently plaguing the Public Works Department in the Wong Building. This option also has special appeal in meeting the needs of two departments that have been generally overlooked in the space needs debate -- Fire Administration and Computer Services. The Hillah Temple provides an option for the acquisition of additional office space in the downtown area, but at a very high cost. It would seem appropriate for the City to own such a centrally located building, given its relationship to the downtown and Lithia Park. At the current time, however, the acquisition costs are an unknown and the remodelling options are expensive. While the building does have its down sides, it would allow for the department to remain under the same roof, while maintaining a presence in the downtown area. Therefore, I believe that the best solution would be to continue with the incremental expansions of the current City Hall, but move the City Recorder upstairs into the newly created space. This would free up some additional space downstairs for Community. Development that is not presently available. From there, the most cost effective new space solution would be to have the downsized building constructed at the Civic Center to accommodate Public Works, consolidating their departments while getting away from the ADA problems currently found in the Wong Building. This would also help Fire and Computer Services. The total costs for this option would be $773,500. And the City should keep its eye on the Hillah Temple. It is a tremendous resource to the downtown, primarily because of its location. Should an opportunity arise to acquire it, we should seriously consider the options, perhaps even adopting some type of long term financing plan for its acquisition. 6 AS& ~`�� Memorandum G4EGOa June 7, 1995 (�Q: Brian Almquist, City Administrator ram: Steven Hall, Public Works Director p hjierf: Sewer Connect Request - 3077 East Main Street ACTION REQUESTED City Council consider granting sever connection to Soli and Chris Hollingsworth to connect the new home now under construction at 3077 East Main Street, Tax Lot 324, 39-lE-12. STAFF RECOMMENDATION Based on previous Council approvals for 2855 East Main Stmt,Tax Lot 501, 39-1E 12 and vacant Tax Lot 400, 39-1E-12 on April 18, 1995, staff recommends approval of the Hollingsworth request. TAXLOTS DATABASE Acct 0 10115592 Map 391E12 Taxlot 324 Owner HOLLINGSWORTH SCOTT/CHRIS VACANT LANDS INVENTORY Agent Area: 1. 29 Available: 1.29 Addr 315 OTIS ST UGB: Y Not Buildable: 0.00 Buildable: 1.29 City ASHLAND OR 97520 OPEN SPACE INVENTORY r Park: CE: NEIL CR Area: 0.000 SITE INFORMATION Site Address 3077 EAST MAIN ST Major zoning RR-5 Minor zoning Effective Age 0 Land area (comm) 0 Improvement Size 0 Number of Units 0 Parcel Size (acres) 1.29 Value of land 29400 Value of Improvements 0 Total Val 29400 QUIT Edit Find Next Previous Index List Help L�I IJ6 S, S Zsy� �vNc�L I SCOTT HOLLINGSWORTH 3077 E. MAIN ASHLAND OR. 97520 TO WHOM IT MAY CONCERN. I AM PETITIONING THE CITY OF ASHLAND FOR PERMISSION TO HOOK UP TO THE CITY EXISTING SEWER LINE WHICH RUNS IN FRONT OF MY HOUSE. THE LEGAL DESCRIPTION OF THE PROPERTY IS 39 1E 12, TAX LOT 324. MY HOUSE LIES JUST OUTSIDE THE CITY LIMITS AND INSIDE THE URBAN GROWTH BOUNDARY. PLEASE CONSIDER THE FOLLOWING: 1) THE SPEED LIMIT IN FRONT OF MY HOUSE IS 55 MPH WITH FAIRLY HEAVY TRAFFIC THAT APPARENTLY WILL ONLY GET HEAVER. THE ONLY AREA AVAILABLE FOR LOCATING MY SAND FILTER HAS MADE DRIVE WAY ACCESS DIFFICULT.CARS GOING NORTH ON EAST MAIN MUST SLOW TO AN ALMOST STOP AND SWING VERY CLOSE TO THE SOUTH BOUND LANE, LARGE WHEEL BASE VEHICLES CAN NOT MAKE THIS CORNER WITHOUT BACKING OUT AGAIN TO EAST MAIN. WITH ONE CAR WAITING IN THE DRIVEWAY TO EXIT A SECOND CAR GOING NORTH CAN NOT ACCESS THE DRIVEWAY AND CAN NOT EXIT THE N. DRIVING LANE OF EAST MAIN. WITH PERMISSION TO HOOK UP TO THE CITY SEWER I WOULD BE ABLE TO EXPAND MY DRIVEWAY APPROACH INTO THE AREA APPROVED FOR MY SAND FILTER. THIS WOULD ALLOW NORTH BOUND TRAFFIC TO PULL OFF EAST MAIN REGARDLESS OF WHEEL BASE OR ANOTHER CAR EXITING THE DRIVEWAY. 2) THE CITY IS CURRENTLY SERVING MY HOUSE WITH ELECTRICITY. APPROXIMATELY 2 YEARS AGO THE CITY TOOK LEGAL ACTION TO HAVE THE RIGHT TO SERVE UTILITIES TO MY PROPERTY AND OTHERS. THE RESULT OF THIS ACTION WAS A JUDGE AWARDING THE CITY THE RIGHT TO SERVE UTILITIES TO MY PROPERTY AND OTHERS PROPERTIES, ENABLING THE CITY TO TAKE THE RIGHT TO PROVIDE ME WITH ELECTRICITY FROM PACIFIC POWER AND LIGHT. IT WOULD SEEM IRONIC THAT THE CITY WOULD FORCE ME TO ACCEPT AND PAY FOR ELECTRIC UTILITIES AND NOT ALLOW ACCESS TO ITS MORE SANITARY, ENVIRONMENTALLY PREFERRED SEWER COLLECTION SYSTEM. 3) THE CITY OF ASHLAND HAS ALREADY CONNECTED TO THE CITY SEWER OR GRANTED PERMISSION TO CONNECT AT LEAST THREE OTHER PROPERTIES WITHIN A FEW HUNDRED YARDS OF MY HOUSE AND ON THE SAME SIDE OF THE STREET. NONE OF THESE PROPERTIES ARE EVEN PAYING CUSTOMERS FOR CITY ELECTRICITY. 4) MY APPROVED DRAIN FIELD AREA LIES WITHIN 70 FEET OF NEIL CR. HOOKING UP TO THE CITY SEWER WOULD HELP PROTECT AGAINST ANY ENVIRONMENTAL CONCERNS FROM HAVING A DRAIN FIELD IN SUCH CLOSE PROXIMITY OF A BEAR CREEK TRIBUTARY. THANK YOU FOR YOUR CONSIDERATION. RESPECTFULLY, SCOTT HOLLINGSWORTH C CATHY GOLDEN SUSAN REED STEVE HAUK STEVE HALL ROB WINTHROP KEN HAGEN JIM OLSON DON LAWS BRENT THOMPSON y� r[LLD I'M J / �• r yy� P-bore I \ �_ N mac• Y \ 16.41 Ac 07M01 �" t ASHLAND ~ I/4 OR .'.` MUNICIPAL 'S JL, ° 341 .�rAIRPORT 2.61Ac / (P:151) o (P-bo44 `,' - 304 ,•�5 RR ' J �. m y 600M01 � � N Q'�k 7 • • 60 500 ^ ^+ 301 S�II 308 s • • � � . ;� � \\ PREVIOUS 0 „ 309 ' is3.� '�`.,• '''. ��. .,. 'APPROYA € r* .,° 70) ) 310 o \ 1 I 5 501 WOLLINGSWORTH PROPERTY ' 312 1 \ TAX LOT 324 39 1E 12 - yrr. FJ a •9��1 r > - A6 3077 E MAIN-ST O'. S • fff t ` 3m7 m Ln y Y wsonm �- ASHLAND - HOLLINGSWORTH PROPERTY' KY_ TAX LOT 324 39 1E 12 r 3677 E MAIN ST t r. F � J � ttxa0. n 3 F - w j W UY(IS MWN G � t f G � wuxw S F� ..e. •-+� F caucc f w c F cNEa F G F � xcw F 3 J � wen n. Cif .. 1 � a• 4 ". n. _, ar a n � cao[ V � • ; C3 S`�... ems•`- � ;� 3 �s Memorandum IREGO" April 5, 1995 (�p, Brian Almquist, City Administrator (19 rom: Steven Hall, Public Works Director Subjert: Appeal of Council Decision - Sewer Service on East Main Street ACTION REQUESTED City Cournal consider the appeal of Mr. and Mrs. Jean and Mr. and Mrs. Rodriguez for sewer service. The Jean home is located at 2855 East Main Street[39-1E42,Tax Lot 5011 and vacant Rodriguez property[39-lE-12,Tax Lot 400]. BACKGROUND See attached information: Olson Memorandum of 5/3/95 Jean Letter of 3/28/95 Rodriguez Letter of 3/28/95 Hall Memorandum of 10/18/94 Olson Memorandum of 10/11/94 Jean Letter of 9/23/94 Rodriguez Letter of 9/23/94 Jackson County Lot Line Adjustment Report of 1994 AMC Title 14.08.030, Sewer Service Outside City Limits, Inside Urban Growth Boundary. PAGE 1-(c:uw«<i�rodrM=) 14 08 030 Connection - Outside City Inside Urban Growth Boundary. Premises located outside the City of Ashland and inside the urban growth boundary may be connected to the sewer system when such connection is determined by the Ashland City Council to be in the best interest of the City of Ashland and to not be detrimental to the City's sewage facilities. Such connection shall be made only upon the following conditions: A. The applicant for sewer service pay the sewer connection fee and the systems development charges established by the City Council. (Ord. 1954 S3, 1978; Ord. 2019 S3, 1979; Ord. 2092 S3, 1980; Ord. 2147 S1, S2, 1981; Ord. 2263 S3, 1983; Ord. 2316 S3, 1984; Ord. 2322 S1, 1984; Ord. 2449 S3, 1988) B. In the event dwellings or buildings connected to the sewer system are subsequently replaced for any reason, then the replacement building or dwelling may continue to be connected to the sewer system of the City as long as the use of the sewer system will not be increased as determined by the Director of Public Works. C. There is an existing Ashland sewer main or line to which the premises can be connected. D. The applicant furnish to the City a consent to the annexation of the land, signed by the owners of record and notarized so that it may be recorded by the City and binding on future owners of the land. E. The applicant shall provide for the payment to the City by the owners, at the time of annexation, an amount equal to the current assessment for liabilities and indebtedness previously contracted by a public service district, such as Jackson County Fire District No. 5, multiplied by the number of years remaining on such indebtedness, so that the land may be withdrawn from such public service districts in accord with ORS 222.520 and at no present or future expense to the City. (Ord. 1820, 1974; Ord. 2147 S2, 1981; Ord. 2314 S2, 1984; Ord. 2322 S1, 1984) F. The owner shall execute a deed restriction preventing the partitioning or subdivision of the land prior to annexation to the City. G. That the land is within the Urban Growth Boundary. (Ord. 2322 S2, 1984; Ord. 2704, 1993) Title 14 Page 3 STAFF DISCUSSION My previous recommendation was to deny the request. As I noted in my memorandum of October 8, 1994, "1 am finding it difficult to recommend either of the properties a sewer connection because either the problem is self imposed or does not exist. ..... On the other hand, there is always the potential of pollution of Neil Creek just above Bear Creek." That situation has not changed. The need to eliminate septic tanks in our Urban Growth Boundary to eliminate current or future health and water pollution has been on my mind ... particularly with the Bear Creek issues and declining ground water quality in Jackson County. Although the condition is self-imposed for the Jeans, I believe that allowing connection to the City sewer system is in the best interests of our "future" City of Ashland. AMC 14.08.030.F will not allow future partitions or connections to the City sewer system until after annexation. Such future partitions, if allowed, would be controlled by Ashland's comprehensive plan and zoning regulations. As with my 10/18/94 memorandum, if the Council agrees with the applicants appeal, Council should stipulate that the property owners pay the additional cost of boring a line under East Main Street. This is a requirement of Jackson County Public Works and Parks Department and is a cost not included in our normal connection fees. In accordance with AMC 14.08.030, I certify that the sewer lines have adequate capacity and the additional unit and future unit will not have a detrimental affect on the treatment plant. cc: James and Wink Jean, Appellant, Joseph and Mary Rodriguez, Appellant, P. O. Box 494, Ashland, Oregon 97520 Jim Olson, Assistant City Engineer Dennis Bamts, Water Quality Superintendent Enc: Various (see previous page) AMC 14.08.030 PAGE 2-o;,o ,�je,"rodr.m.) CITY OF ASHLAND MEMORANDUM May 4, 1995 TO: MAYOR AND CITY COUNCIL BRIAN ALMQUIST, City Administrator PEGGY CHRISTIANSEN, Assistant City Administrator FROM: LINDA HOGGATT, Administrative Services Manager Via GARY E. BROWN RE: FEES FOR COMMUNICATIONS SERVICE RECOMMENDATION: Establish a fee schedule for communication services provided to external agencies. BACKGROUND: ( In July, 1992 the City of Ashland commenced a Service Delivery Improvement study to determine whether the fees for special services were sufficient and identify additional revenue sources. The prospect of municipal revenue decreasing required City management to reexamine the costs for providing services beyond the basic municipal functions. In support of this study, we looked at the areas in Communications which the city could and should be charging for services provided. The Ashland Communications Center currently provides dispatching service for the Police Department, Fire Department, Ashland Life Support (private company), Southern Oregon State College and other municipal departments after hours and on weekends/holidays. We have a reciprocal agreement with Southern Oregon State College (SOSC) whereby in kind services are provided by the college for handling their communications after office hours. Recently, FY 93-94, we separated Communications from the Police Department budget to have a better feel for the costs of services we provide to multi agencies/departments. G:\1inda\.1.\peg9y.mem The Fire Department has an agreement to provide emergency medical service (EMS) both in and out of the City with Ashland Life Support (ALS). The Fire Department responds to any 9-1-1 medical emergency within the city, outside the city when deemed necessary, and transports in emergency situations where long delays are evident. This is necessary in order for the private ambulance provider to meet the county's requirements with its present staffing level. The question was raised, "Why is the City subsidizing a private ambulance business (outside of 911 requirements) by providing at no cost, ongoing dispatch services". So why not charge a fee for services rendered to ALS? As a result, we explored this issue to determine what options were available. Other agencies throughout the state are looking at methods by which all users of communications centers or 9-1-1 centers and costs associated with this public service can be equally distributed among all users (public and private agencies). We initially looked at three cost projection methods with regard to fees for service. The first step was to determine the cost of the center for a fiscal year less the revenue anticipated from 9-1-1 funding. The resulting figure, $360,300 in FY 94-95, is the base amount for analyzing all cost allocations methods. Utilizing Calls for Service (CFS) to determine costs is the simplest form and least expensive to current users. This method takes the CFS for all agencies dispatched for and distributes the $360,300 on a percentage of use basis. Below is a sample breakdown based on the above analysis utilizing 1994 CFS data: CITY OF ASHLAND FIRE 935 8.39% $ 30,229 ASHLAND LIFE SUPPORT 600 5.38% $ 19,384 CITY OF ASHLAND POLICE 9274 83.18% $299,698 SOUTHERN OREGON STATE COLLEGE 340 3.05% 10,989 $360,300 OPTIONS: CITY OF ASHLAND: A Establish a user fee for providing communication services to private sector businesses and other governmental agencies G:\1inda\a1s\peggy.mem (other than City of Ashland). B Continue to subsidize users of the system, e.g. "for profit" ambulance companies. C Advise the private ambulance service to provide their own communications services (beyond 9-1-1 requirements). IMPACT: BENEFITS: 1 Eliminate use of municipal funds to support a private business or other governmental agency (other firms may want a similar subsidy). 2 Provides a means for users (private/public) to pay their fair share of communication costs. 3 Should the private ambulance provider opt to handle their own communication services it will reduce the workload on our public safety dispatchers and thereby (in the long term) assist in delaying the need for hiring additional dispatchers. 4 Establishes a fee if other ambulance companies were to attempt to obtain the ambulance service rights for the Ashland area. 5 Increase revenue necessary to continue the existing level of service in communications. DOWNSIDE: 1 Private provider may pass on direct costs to the consumer (even though most claims are processed by insurance companies). 2 Some public concern may take place based upon their not being aware of the City's position (only hearing the other side and assume this is a means to raise ambulance rates, which it is not). G:\1inda\a1e\peggy.mem A GREGGa June 14, 1995 1.�11I1� Brian Almquist, City Administrator r Xom: Steven Hall, Public Works Director �$itbjg&* Limited Improvement to Oak Court Subdivision Streets ACTION REQUESTED City Council consider neighborhood request for property owner paving of the three streets in the Oak Court Subdivision for health purposes. [See attached map for location] BACKGROUND For many years local improvement districts have failed in 1978, 1979, 1983 and 1989 to improve the existing granitic surfaced streets. The average "if favor" for such a project has been less than 30%. Mr. and Mrs. Albert Dresnek [185 Oak Lawn] have been working with Public Works staff and pursing options to pave the surface of the streets in the Oak Court Subdivision. As in the past the cost of full street improvements was not acceptable to a majority of the neighborhood which meant a local improvement district was still not possible. The 1989 cost estimate for full street improvements was over $80,000. The current estimate of paving a 20 to 24 foot wide street is approximately $20, 000. Mrs. Dresnek suffers from serious respiratory problems which are exacerbated by the granitic dust. Over the last four to five years, the Dresneks have placed dust control chemicals on the section of road in front of their home and found them to be expensive`and not very effective considering her health problems. Mr. and Mrs. Dresnek are seeking a neighborhood consensus to install and pay for a 20 to 24 foot wide paved street excluding curbs, gutters and sidewalks to reduce the financial impact on each property owner. The subdivision has 16 lots with access via the unpaved streets. Sleepy Hollow subdivision is adjacent to Oak Court Subdivision and connected through the paved portion of Sylvia Street in Sleepy Hollow subdivision. Their are no sidewalks in the Sleepy Hollow subdivision. The only other access to the Oak Court subdivision is via Oak Street and Oak Lawn Drive. The Oak Street neighborhood is currently considering sidewalk construction and traffic calming possibilities for Oak Street from Nevada to Hersey. PAGE 1(,pw%.u- mm) The participating neighbors will pay for the cost of the project and retain a contractor to perform the work. The pavement will meet City standards which would allow the installation of curbs, gutters and sidewalks in the future if the neighborhood so desired. Staff has no recommendation on the proposal. cc: Mr. and Mrs Albert Dresnek Jim Olson, Assistant City Engineer Pam Barlow, Administrative Assistant Jerry Glossop, Street Superintendent Enc: Map of area PAGE 2-(,:pw\oskh".m.) W:(4 .04'. (on :SLEEP —----- 109 DR. Ho =42 — Y 101 j 101, ......,1 2,00 00 STREETS TO BE 'PAVED C-t OU 2X 274511 T•` ,-25M eta x 24M 4 a4a 1205 1204 am 21M pull e:c r-a. 411W WITFICN PUT © lea po ✓ESSICA LANE SUBDI ITM 1704 1703. 4 Ila' - ;,00 --CRISPIN Ilk 20 20. zoo 22, ..... ....... 5-1 4-" ON—- ST R E ET—' 1 Z led2 j, ....... OQ.O I 44z :. LU zu 4: S 503 W4 05 SEE, DETAIL MAP Z K.T '514 Dort �-ssz \(Nw Co..ax..1,.- CITY ATTORNEY CITY OF ASHLAND 20 EAST MAIN STREET (503) 482-3211, EXT. 59 MEMORANDUM June 14, 1995 To: Mayor and City Council From: Paul Nolte Subject: Reviewing Annexation Criteria As a follow up to our meeting on Wednesday, June 7, 1995, regarding land use protocol, Mayor Golden has asked me to set forth a method to address the dissatisfaction of some council members with the existing annexation criteria. At the present time the zoning ordinance permits annexations when the criteria in section 18.108.065.0 have been satisfied'. Various members of the council have indicated that these criteria may now be inadequate in determining when land should be annexed to the city. For instance, some have suggested that residential annexations should only occur when there are adequate pedestrian and bike ways connecting the project to shopping and schools. At least one councilor has stated there should be no residential annexations until certain densities have been met. Another suggestion has been to reintroduce the generalized concept of public need and require that such need be proven in connection with any of the criteria in 18.108.065.C.5.a. For example, a proposed annexation would be required to show a public need and contain affordable housing. There are other criteria the council may want to be considered for annexations which you could raise at the time this item is discussed on the agenda. The process to change the existing criteria would be to request the planning commission to consider amending the zoning ordinance in that regard and to hold the required public hearings as provided for Type III Procedures. 1. The following findings shall be required for approval of an annexation to the City of Ashland: A. That the land is within the City's Urban Growth Boundary. B. Tbat the proposed zoning and project are in conformance with the City's Comprehensive Plan. C. That the land is contiguous with the City Limits. D. That adequate City fscifitica for water,sewer,paved access to and through the development,electricity, urban storm drainage, and adequate uansporution can and will be provided to and through the subject property. E. That a public need for additional land,as defined in the City's Comprehensive Plan,can be demmsuated;or I. That the proposed IN or Im shall be residentially zoned under the City's Comprehensive Plan and that the applicant has agreed to provide 25%of the proposed residential units at affordable levels,in accord with the standards established by resolution of the Ashland City Council. Such agreement to be filed as part of the initial application and conspleted and accepted by all parties prior to the foul adoption of the ordinance annexing the property;or 2. That the proposed la or Ida will be zoned E-1 under the City's Comprehensive Plan,and that the applicant will obtain Site Review approval for an outright pervdncd use,or special pemtited use concurrent with the annexation request or within me year of the annexation hearing and prior to the final adoption of the ordinance annexing the property. Failure to obtain subsequent site review approval shall invabdaw any previous annexation approval;or 3. That a cutrtot or probable public health hazard exists due to lack of full City sanitary sewer or water services;or 4. That the existing development in the County has inadequate water or sanitary sewer service;or the service will beeonsc inadequate within me year:or 5. That the area proposed for annexation has existing City of Ashland water or sanitary sewer service extended, connected,and in use.and a signed"consent to annexation"agreensent has been filed and accepted by the City of Ashland;or 6. That the IN or loss proposed for annexation arc an"island"contplacly surrounded by Inds within the city limits. ,+nf AS& QmIIrttrc um IREG0 June 12, 1995 �y(t: Brian Almquist, City Administrator r rom: James H. Olson, Assistant City Engineer Suhiert: PAVEMENT MORATORIUM CUT REQUEST General Information: On May 2, 1995, Council approved a request by Wayne Zurflueh to connect his property, located at 180 Crowson Road, to the City sewer system. The nearest point of connection is in Barrington Circle which is under a pavement cutting moratorium until December 4, 1996. Mr. Zurflueh has explored other options for service connection as outlined in my letter dated May 15, 1995 (attached) to try to avoid cutting the pavement but has had no success in acquiring the necessary agreements or easements. He is requesting approval to cut the -pavement in Barrington Place to install a 4-inch sanitary sewer service. Staff Recommendation: Staff recommends approval of the pavement cut request. The applicant has made a good faith effort to seek alternate methods of connection. Supporting Documentation: Letter to Wayne Zurflueh Dated May 15, 1995 Map of Subdivision Map of Sewer System Vicinity Map Tax Lot Map Letter from Wayne Zurflueh Dated June 2 , 1995 cc: Steve Hall Wayne Zurflueh Dennis Barnts Jerry Glossop (c:I=gin=bumwh.�) CITY OF ASHLAND CITY HALL ASHLAND,OFKON 9752D telephone(code Viz)452'3211 May 15, 1995 Mr. Wayne Zurflueh P. O. Box 1788 FLORENCE OR 97439 Re: SA TITARY SEI�:ER SERVICE - CROWSON ROAD Dear Mr. Zurflueh: As we discussed by phone last week the Ashland City Council did approve your request for a sanitary sewer connection for your residence at 180 Crowson Road. The Council approved your application with the follo%6ng conditions: 1. All conditions set forth under Section 14.08.030 be met including: a. pay the standard sewer connection fee of $1,295.00. b Pay the sewer system development charge based upon the square footage and number of fixture units in the home. Usual server System DeveloP Charges (SDC's) approximately $300-S400. Please contact Rosemary Haney, Ashland Building Division, at 488-5309, Extension 21, for the aclu?1 cost. C. Sian and return the attached consent to annexation form. d Sion and return the attached deed restriction form which prevents further partitioning of the property until it is annexed to the City. 2. The property owner is also required to sign an agreement to participate in the cost of constructing future sanitary sewer improvements in Crowson Road. This form is also enclosed for your signature and return. Please note that all three forms require notarized signatures. There are a couple of additional hurdles which must also be overcome to make the connection into the City sewer system. Barrington Circle, which is the closest and most logical point of connection, is under a pavement cutting moratorium until December 4,.1996. This prohibits us from installing a new sever service until after December 4, 1996, unless the City Council can provide written authorin-don. This would require your petitioning the Council yet again. Another option would be to connect into an existing, but yet unused service lateral located on Lot 8 or Lot 1 of Barrington Place Subdivision. To do so would require the permission of the owner. The connection nvould be temporary and a new service could be installed in the near vicinity after December 4, 1996. You may wish to contact the owner of the lots to see if the above option would be possible. Both lots are owned by Thomas S. Atkinson, P. O. Box 1815, Woodland, California 96776. A third option would be to install a new service on Lot 5 where the sewer main leaves the paned street. This option would require a longer service and would•necessitate boring under or cutting a concrete driveway. The attached map shows the options listed as (1) obtain Council permission to install a new service; (2) temporarily use service on Lots 1 or 8; (3) install new service at Lot 5. Since Crowson Road is a County road you will need to contact Jackson County Public Works at 826-3122 for any requirements that they might have. Also a City of Ashland e.wavation permit will be required for excavation within the City street. A copy is enclosed for your completion. If you have additional questions please feel free to call me at 488-5347. Sincerely, ames H. Olson Assistant City Administrator cc: Steve Hall Dennis Barnts Everett Swain PAGE 2-(c:,n;in:«�,umurh.ru) J� 01 0 FHoSC °��n ° 4 �9 6z p0 \1\<\•� ^ZC FIN S Yny_,,; a�ni iG D :o g•°�.: °y, s:. Ia3i..� °s.o�g•°.L t z�. laa<Da • ; •T`t 1030 81,75* is - \ 10 o ? r d be Oo _ o °0.50. 00' 6�00'00'[ n BARB/NGTO/✓ = J° of`y• �, Dz- s..erj - �, �. ,- is ID - - - - - - - - \�\ °I . o.�©am.n�av-pmo�munt,, tC \ \ •�.' t � nn n nnnr.nn nn nnn n l-' •,J C.O:IO �0 .N n • r \ j. rr4`� t \ , y8 1 ' s - \ 1 411.x(7 \ \ of SS�yry=g 4.5y c S 1 GOt4aT. 150t i or75 ' G04S-1 O Q � I onsveNT 0 •D I i j 1 V� Ir25 4"55. � Om I L O N r I ,10 4-55 m n Z n < Z r' •� z,(.5 aoNar , Z �7 - 4'Sy \ \�'c.v. yn• L� 1 JO � m m � N mZ / I i ✓ J � J � vG y June 2, 1995 City of Ashland City Council City Hall Ashland, OR 97520 RE: Sanitary Sewer Service Crowson Road, Ashland Since receiving approval of my request for a sanitary sewer connection for my residence at 180 Crowson Road, I have attempted to contact the absentee owner of Lots 8 and 1 of Barrington Place Subdivision, which fronts on Crowson Road, to seek permission to make a temporary connection to the City Sanitary sewer on one of these lots. Later, in 1996, when the Pavement cutting moratorium is lifted I would make a permanent connection. I have not received any response from the owner of the lots so I am petitioning the Council to lift the pavement cutting moratorium in order to facilitate my making a permanent connection to the system. Your positive response would be appreciated. 1T'h`\a\(n`��k'�''�`y�oo u,, �k`"��y�(\y A - Wayne M. Zurflueh NJ P.O. Box 1788 Florence, OR 97439 x � I - l. • w 6Ri UYrt° n .K � I Q 3 • `• 9 co _ cp s. f � �I ..� nv.<. �� T f •� j` Boy r� ant �' l I �a CITY OF ASY.U.I DEPT. OF PUBLIC XCRRS ESO!SEER!SG DIVISION REVISED 04-26-91 RDS REVISED 01-20-92 R.DS REVISED 11-22-9] R.DS REVISED I1-JD-94 ADS VICINITY MAP f Vii. V "'; r e v ~0 a' X LL) Ei;; Cl) _, a c , F o D \`'w LU 04 Q z c0' ^ v . LL w O � o C) Lj cr O g o Y m ' ice N m X all p _ Lu LLJ cr- cr Ln cn p obti a ,• `� � __ - V A J ♦ ���-�--.. __. .:.:- 0 7O nl. / / O\ ZF ORDINANCE NO. AN ORDINANCE ADDING SECTION 15.04.105 TO THE ASHLAND MUNICIPAL CODE RELATING TO BARRIER REMOVAL PLANS FOR BUILDINGS AND ESTABLISHING LIENS FOR SUCH PLANS. THE PEOPLE OF THE CITY OF ASHLAND DO ORDAIN AS FOLLOWS: SECTION 1. The following section is added as Section 15.04.105 to the Ashland Municipal Code: 15 04 105 Barrier Removal Improvement Plans. Liens. A. The Building Official may approve a Barrier Removal Improvement Plan authorized under ORS 447.241 when 1. All requirements of that statute are met and approved by the building official; 2. The approval by the building official is made in writing together with the date of the approval; and 3. The value of the improvements required by the plan are entered into the city lien docket as provided in section 15.04.105.B. B. The value of the improvements required by the plan shall be chargeable as a lien upon the property subject to the plan. The city recorder shall enter in the city lien docket a statement of the value of the plan improvements together with a description of the plan improvements, the name of the owners of the property and the date of the approval of the plan by the building official. Upon such entry in the lien docket, the amount so entered shall become a lien upon the property. 1. The determination of value for the plan improvements shall be made by the building official. Such determination shall include the value of all construction work necessary to accomplish the plan, as well as all finish work, painting roofing, electrical, plumbing, heating, air conditioning, elevators, fire extinguishing systems and any other permanent equipment. The value shall also include the cost of future inspections by the Building Official to determine if the plan is being or has been met. 2. Upon completion of the plan improvements, the building official shall certify to the city recorder that all improvements have been made. Upon such certification, the city recorder shall remove the lien on the property from the lien docket. 3. Upon partial completion of the plan improvements, the building official, when requested by the property owner or plan permittee, shall certify to PAGE 1-BARRIER REMOVAL PLANS ORDINANCE (p:ord\barriar.ord) the city recorder that plan improvements have been partially made. The certification shall state the value of improvements yet to be made and the city recorder shall amend the lien docket to reflect such value. C. If the plan is not completed according to its terms, the city may proceed to foreclose the lien in the manner provided by the general law in the State of Oregon for the collection of real property liens. No foreclosure suit shall be filed, however, unless the property owner is first given 30-days written notice specifying the nature of the incompletion and an opportunity for the owner to complete the plan within such 30-day period. The foregoing ordinance was first read by title only in accordance with Article X, Section 2(C) of the City Charter on the day of 1995, and duly PASSED and ADOPTED this day of 1995. Barbara Christensen, City Recorder SIGNED and APPROVED this day of 1995. Catherine M. Golden,'Mayor Ap oved as to fo Paul Nolte, City Attorney PAGE 2-BARRIER REMOVAL PLANS ORDINANCE )P:ord\bern.r.ord) I >emarandum '• �4FO�a,• June 7, 1995 �- Mayor and City Council rom: Mike Broomfield, Building Official �$HbieCt- ADA BARRIER REMOVAL PLAN ORDINANCE Back rg ound With the adoption of the 1993 Oregon Structural Specialty Code, many of the ADA requirements for existing buildings have become enforceable building requirement for alterations and additions requiring building permits in this jurisdiction. Chapter 31 of the O.S.S. C. requires every project for renovation, alteration or modification to be accessible and eliminate architectural barriers to the facility up to an expenditure of 25 percent of the total project cost. Clearly, requirements outside the altered area are a departure from traditional code enforcement and present a challenge to the developers and owners of existing structures. The 25% Rule has implications requiring changes to buildings which are required by ADA but are now required by Oregon Building Law because a portion of the structure is altered, (see ORS 447.241 attached). An option for satisfying ORS 447 is a barrier removal plan which requires an equivalent or greater level of barrier removal than required by the 25% rule. You will recall the City Of Ashland Barrier Plan initiated November 26, 1993 and now implemented. Barrier Removal Plan Ordinance Adoption Barrier removal improvement plans must include: (A) A letter of participation from the building owner; (B) A building survey that identifies existing architectural barriers; (C) An improvement plan and time schedule for removal of architectural barriers; and (D) An implementation agreement. The plan must be reviewed upon completion'or every three years for compliance. The building permit process does not provide funding or procedure to deal with the Barrier Improvement Plan provision within the Oregon Building Code. The City Attorney has developed an ordinance which meets the required standard. Public meetings have been held by the Building Official to explain this option to the development community including realtors and lenders. Response to the proposed ordinance was generally positive when viewed as an option to a difficult building code requirement. Recommendation: Ashland Municipal Code Section 15.04.105 will provide methodology for ORS 447.241 without producing a local 'Unfunded Mandate'. It gives the permit applicant flexibility and time. It provides the Ashland Building Division with the means and funding to enforce provisions of the Oregon Structural Specialty Code which extend beyond completion of building permit. I will be available at your next council meeting to answer questions. 447.241 PUBLIC IIEACI'll AND SAFETY cent access aisle that is at least six feet the board. The board shall act on the appeal wide. within 60 days of filing. All appeals to the (d) The access aisle shall be located on board shall be filed in accordance with ORS the passenger side of the parking space ex- 455.690. 11979 c.809 §2; 1981 c275 §t; 1983 c.338 §930; cept that two adjacent accessible parking 1993 c.744 §77)1989 c243 §15; 1991 c.741 §6; 1993 c.503 §8; spaces may share a common access aisle. 447.735 (1973 c.539 §11; 1989 c.224 §112; repealed by (e) A sign shall be posted for each acces- 1993 c.503 §14) sible parking space. The sign shall be 447.240 (1971 020 §4 1973 x539 §4; 1973 e540 §l; clearly visible to a person parking in the 1974 s.s. c.36 §14; 1989 c.224 §113; repealed by 1993 c.503 space, shall be marked with the International §141 Symbol of Access and shall indicate that the 447.241 Standards for renovation, al- spaces are reserved for persons with disabled teration or modification of certain build- person parking permits. Van accessible park- ings; barrier removal improvement plan. ing spaces shall have an additional sign (1) Every project for renovation, alteration marked "Van Accessible" mounted below the or modification to affected buildings and re- sign. lated facilities that affects or could affect the (f) Accessible parking spaces and signs usability of or access to an area containing shall be designed in compliance with the a primary function shall be made to insure standards set forth by the Oregon Transpor- that, to the maximum extent feasible, the tation Commission in consultation with the paths of travel to the altered area and the Oregon Disabilities Commission. rest rooms, telephones and drinking foun- (3) No ramp or obstacle may extend into tains serving the altered area are readily ac- the parking space or the aisle, and curb cuts cessible to and usable by individuals with and ramps may not be situated in such a way disabilities, unless such alterations are dis- that they could be blocked by a legally proportionate cost and the overall alterations in parked vehicle. terms (2) Alterations made to the path of travel ° (4) Parking spaces required by this sec- tion shall be maintained so as to meet the to an altered area may be deemed dispropor- requirements of this section at all-times tionate to the overall alteration when the and cost exceeds 25 percent of the alteration to state ate building code.meet the standards established ed by y the the primary function area. st (5) The director is authorized to inspect (3) If the cost of alterations to make the parking spaces and facilities and buildings cessiblefisr t dispropor onaterto the costlof the subject to the provisions of this section, and overall alteration, the paths of travel .shall to do whatever is necessary to enforce the be made accessible to the extent that it can requirements, including the maintenance re- be made accessible without incurring dis- qulrements, of this section. Municipalities proportionate costs. and counties may administer and enforce the requirements of this section in the manner (4) In choosing which accessible elements provided under ORS 455.150 for administra- to provide under this section, priority shall tion and enforcement of specialty codes. All be given to those elements that will pprovide plans for parking spaces subject to the pro- the greatest access. Elements shall be pro- visions of this section must be approved by vided in the following order: the director prior to the creation of the (a) Parking; spaces. (b) An accessible entrance; (6) Requirements adopted under this sec- (c) An accessible route to the altered tion shall not apply to long-term parking fa- area; cilities at the Portland International Airport. (d) At least one accessible rest room for (7) Any reported violation of this section each sex or a single unisex rest room; shall be investigated by the administrative authority. The administrative authority shall (e) Accessible telephones; make a final decision and order correction, (f) Accessible drinking fountains; and if necessary, within 30 days of notification. (g) When possible, additional accessible Any aggrieved person may appeal within 30 elements such as storage and alarms. days of the decision by the administrative authority to the appropriate municipal ap- (5) A series of small alterations to an peals board or, at the option of the local 1u- area served by a single path of travel does risdiction, directly to the Building Codes not satisfy the obligation to provide an ac- Structures Board established under ORS cessible path of travel created under sub- 455.132. The appeal shall be acted upon section (1) of this section. within 60 days of filing. The decision of the (6) If an area containing a primary func- municipal appeals board may be appealed to tion has been altered without providing an 1993-36-232 PLUMBING; ACCESS BY DISABLED PERSONS 447.250 ( accessible path of travel to the area and the lowest flooring to the highest interior subsequent alterations affecting the same overhead finish of the building. 11993 c.503 §61 path of travel are undertaken within three 447.250 Waivers or modifications of years of the original alteration, the total cost standards and specifications; appeals of the alterations to the primary function board; procedures; fees. (1) When a person area on the path of travel during the pre- ceding three-year period shall be considered or governmental entity undertaking the con- in determining whether the cost of making struction, renovation, alteration or modifica- the path of travel accessible is dispropor- tion of a government building, public tionate. building or their related facilities determines that full compliance with a particular stan- (7)(a) A barrier removal improvement dard or specification is impractical in that it plan may satisfy the requirements of sub- would defeat the purpose of the project pro- section (1) of this section. The plan shall re- posed or in process, it may apply to the ap- quire an equivalent or greater level of peals board having jurisdiction over the barrier removal than required by subsection project for a waiver or modification of such (1) of this section. standard or specification, setting forth the (b) The barrier removal improvement reasons for its determination and a proposal plan shall include: for the work complying with the particular standard or specification to the maximum (A) A letter of participation from the extent that it considers practical. building owner; (2)(a) For projects involving a state cor- (B) A building survey that identifies ex- sectional facility as defined in ORS 421.005 isting architectural barriers; (2), or a local correctional facility, as defined (C) An improvement. plan and time in ORS 169.005 (3), the appeals board re- schedule for removal of architectural barri- ferred to in subsection (1) of this section is ers; and the Building Codes Structures Board estab- (D) An implementation agreement. lished under ORS 455.132. (c) The barrier removal improvement (b) For all other projects, the appeals plan may be reviewed and accepted through board referred to in subsection (1) of this the waiver process under ORS 447.250. The section is the appeals board established un- plan shall be reviewed upon completion or der ORS 455:020 (4) by the municipality hav- every three years for compliance with the 'ng jurisdiction over the project. requirements of this section. (3) The appeals board shall thereupon in- (8) For purposes of this section, "primary vestigate the application. The board in its function" is a major activity for which the investigation shall be required to seek the facility is intended. [1993 c.503 §71 advice of the Oregon Disabilities Commission or its designee in dealing with architectural 447213 [1973 c539 §6; 1989 x224 §114; repealed by barrier waivers. If the appeals board finds 1993 c.503 §14] that the proposal submitted with the appli- 447245 [1973 c.539 §17; 1973 c.540 §3; repealed by cation would constitute a substantial compll- 1993 c.503 §14] ance with, or an acceptable alternative to, 447.247 Elevators required; criteria. the particular standard or specification in Elevators are required: view of the objectives of ORS 447.210 to a (1) In all shopping centers, shopping 447.280, the waiver shall be granted. If the malls, professional offices of health care pro- be p mptlyodeniedse,with application shall p p be promptly denied with notice to the re- viders and government buildings that are covered by Title II of the Americans with questing person or governmental entity of Disabilities Act; the denial. < (4) The findings of the appeals board (2) In all other commercial facilities, ri- p shall include the estimated building costs vate entities and places of public accommo- and the additional cost of construction to dation covered by Title III of the Americans conform to the requirements of ORS 447.210 with Disabilities Act, except those that have to 447.280 over the cost of a nonconforming less than 3,000 square feet in ground area or feature or any other special reason or cir- are less than 20 feet in height, measured cumstance that, in the judgment of the from the top surface of the lowest flooring to board, justifies the decision. the highest interior overhead finish of the (5) Any building; and y person aggrieved m 30 the final cision of an appeals board may within 30 (3) In all private membership clubs and days of the decision appeal to the Director churches that have more than 4,000 square of the Department of Consumer and Business feet in ground area or are more than 20 feet Services. In the case where no appeals board in height, measured from the top surface of has been created the director shall have ori- 1993-36-23 ORDINANCE NO. AN ORDINANCE ADOPTING A NEW BIKEWAY MASTER PLAN MAP OF THE ASHLAND COMPREHENSIVE PLAN. THE PEOPLE OF THE CITY OF ASHLAND DO ORDAIN AS FOLLOWS: SECTION 1. The Ashland Bikeway Master Plan Map of the Ashland Comprehensive Plan is replaced in its entirety by the adopted map, attached as Exhibit "A". The foregoing ordinance was first READ on the day of 1995, and duly PASSED and ADOPTED this day of 1995. Barbara Christensen, City Recorder SIGNED and APPROVED this day of 1995. Catherine M. Golden, Mayor Approved as to form: Pau City Attorney PAGE 1-BIKEWAY MASTER PLAN MAP ORDINANCE (P:Ph i g%c.&%bik=v.ord) 4 W � � p l • \ - I„...sir 1����`I��”� . �'�+�=``= � �— ' _ - // — - --- O C; °RAW&! - /Z . ;;��v - -�•II` � . .:rte � emu■ -�� , RESOLUTION NO. 95- A RESOLUTION RE-ESTABLISHING THE MUNICIPAL AUDIT COMMITTEE, REDEFINING ITS OBJECTIVES AND RESPONSIBILITIES AND REPEALING RESOLUTION NUMBER 91-16. Recitals: A. The role and responsibilities of the Municipal Audit Committee were established in June 1991 pursuant to Resolution 91-16. The committee has since disbanded without accomplishing its mission. B. The city council has identified a need to re-establish the committee with modified objectives and responsibilities as set forth in this resolution. THE CITY OF ASHLAND RESOLVES AS FOLLOWS: SECTION 1. Committee Established. The Municipal Audit Committee is established and shall consist of five voting members. The committee may request the presence of any city official at its meetings. SECTION 2. Terms Qualifications, Vacancies. A. The voting members shall be appointed by the city council and shall consist of one council member, the city recorder, one budget committee member and two citizens at large. The terms of the council member and budget committee member shall be for one year each expiring on April 30 of each year; and the terms for the citizens at large shall be for three-year terms, expiring on April 30, or until their respective successors are appointed and qualified; provided that in the first instance the terms of the initial citizen at large members shall be staggered for two and three years. B. Preference shall be given to those members with accounting or auditing experience, background or expertise. C. Any committee member, other than the city recorder, who is absent, without prior permission from the committee chair, from two or more meetings in a one-year period shall be considered no longer active and the position vacant, and a new person shall be appointed to complete the term. SECTION 3. Quorum and Rules. Three voting members shall constitute a quorum. The committee shall establish rules for its meetings and shall meet at least semi- annually and at such other times as may be necessary. PAGE 1-RESOLUTION RE-ESTABLISHING AUDIT COMMITTEElp:ord�auditAn) SECTION 4. Responsibilities. The committee shall be responsible to: A. Recommend to the council an independent firm of certified public accountants to perform the annual audit of the city. B. Analyze and report to the council significant findings in the annual audit report and make recommendations regarding such findings. C. Make recommendations, if any, to the council regarding the following financial documents: 1. Annual financial statements, 2. Management letter submitted by the independent auditor, and 3. Response to management letter submitted by city staff. SECTION 5. Reports. The committee shall submit copies of minutes of its meetings to the council. Reports or recommendations of the committee shall be considered advisory in nature and shall not be binding on the mayor or city council. SECTION 6. Repeal. Resolution No. 91-16 is repealed. This resolution was read by title only in accordance with Ashland Municipal Code §2.04.090 duly PASSED and ADOPTED this day of 1995. Barbara Christensen, City Recorder SIGNED and APPROVED this day of 1995. Catherine M. Golden, Mayor R viewed as to form: Paul Nolte, City Attorney PAGE 2-RESOLUTION RE-ESTABLISHING AUDIT COMMITTEE(P:ord\eudt.Res) . Orr ,�h�c APntis ran dunt �4EOO� June 14, 1995 V10: Mayor and Council rom: James H. Olson ,$Ub Etf: PROPOSED NORTH MOUNTAIN AVENUE L.I.D. Please consider this revised request from the Ashland Parks Department to form a Loral Improvement District (L.I.D.)to improve the easterly one half('/2)of North Mountain Avenue adjacent to the new North Mountain Park site. BACKGROUND: With the pending approvals of Madeline Hill's Mountain Meadows Retirement Community and the Parks Dq=nent,s North Mountain Avenue Park, both are faced with the requirement of improving North Mountain Avenue. Minimum improvements would be a 20-foot wide strip of pavement to connect to Hersey Street. Rather than construct the minimum street, both parties have elected to install curbs, gutters, storm drains and sidewall6. A similar proposal was included in the last Council packet,but due to some last minute concerns by the Parks Department it was pulled from the agenda. To meet the construction schedule of Madeline Hiles Mountain Meadows Retirement Community it was hoped that the street could be paved this summer so that the street and sidewalks would be installed along with the interior improvements. The Hill's were hopeful of forming an L.I.D. to complete the entire easterly one half of North Mountain Avenue from the present curb end (1,100 feet north of the railroad crossing) to the most northerly access of the proposed retirement community. The Parks Department,however, has not progressed far enough into their park design to be comfortable with a summer/fall 1995 paving schedule. There is concern as to the number of required parking spaces, locations of access points, service sizes, etc. The Parks Department requested that construction of the L.I.D. be delayed until Spring/Summer 1996. To satisfy the planning requirements the following course of action would be presented for your review and consideration: PAGE 1 c�:�s�a U a vmwn n.n+em> 1. Hill would improve the easterly one half of North Mountain Avenue from the center of Bear Creek to the northerly access point, including the frontage of Cynthia Lord at their expense outside the L.I.D. process. This construction would also include the replacement and upsizing of a water line from Hersey Street to end of the improvements. An agreement with the Parks Department could be made to share in the cost of the water line. The northerly improvements would include curb, gutter, paving (22 foot travel surface) parkrows and sidewalks. 2. The Parks Department would form an L.I.D. for the improvement of the easterly one half of North Mountain Avenue along their entire frontage with a stipulation that this section of street not be constructed until Spring/Summer 1996. The L.I.D. to include curb, gutter, paving, sidewalks and parking facilities. With the formation of the L.I.D. by the Parks Department, and the actual completion of street improvements by the Hill's, the planning condition of providing paved access could be satisfied. COMPOSITION OF L.I.D.: The proposed L.I.D. would consist of a single entity, the City of Ashland Parks Department. The frontage across the electrical sub-station would be included in the Parks Department's assessment obligation. The formation of the L.I.D., being a single entity ownership, would not require public hearing under Ashland Municipal Code (AMC) 13.20.020. COST OF L.I.D.: The proposed street construction consists of providing full street improvements on the east side of North Mountain Avenue including: A. Concrete curbs and gutters B. Storm drains C. Sidewalks D. Asphaltic paving E. 130 ± space parking facility. The estimated cost to be born by the Parks Department is estimated at $303.606.00. ACTION REOUESTED: It is requested that Council approve this L.I.D. without public hearing and that the attached resolution be approved authorizing the improvement of the east half of North Mountain Avenue. PAGE 2-co:wq n«We nmam v.t tan) RESOLUTION NO. 95- A RESOLUTION OF INTENTION TO PROVIDE FOR IMPROVEMENTS TO THE EAST HALF OF NORTH MOUNTAIN AVENUE; AUTHORIZING AND ORDERING THE LOCAL IMPROVEMENTS; ASSESSING THE COST AGAINST THE PROPERTIES TO BE BENEFITTED AND CREATING THE NORTH MOUNTAIN LOCAL IMPROVEMENT DISTRICT THE CITY OF ASHLAND RESOLVES AS FOLLOWS: SECTION 1. It is the intention of the Council to make improvements to the East Half of North Mountain Avenue from the present end of full street improvements, northerly approximately 2,800 feet to the center of Bear Creek. Such improvements will be in accordance with costs estimated to be $303,615.65, of which all will be paid by special assessment on the North Mountain Avenue Improvement. SECTION 2. The local improvement district shall consist solely of tax lots on the east half of North Mountain Avenue as described in the attached Exhibit "A". SECTION 3. Since all of the owners of the property to be benefitted and assessed requested such improvement, the Council has the authority pursuant to AMC § 13.20.020 to initiate and construct the local improvement without publishing or mailing notice to the owners of the affected property and without holding a public hearing regarding the proposed local improvement. SECTION 4. A local improvement district is created and shall consist of the property on the east side of North Mountain Avenue Improvement as shown on attached Exhibit "A". The district shall be called the North Mountain Avenue. This resolution was read by title only in accordance with Ashland Municipal Code §2.04.090 duly PASSED and ADOPTED this day of 1995. Barbara M. Christensen, City Recorder SIGNED and APPROVED this day of 1995. Catherine M. Golden, Mayor Reviewed s to form: Paul Nolte, City Attorney W\engineerk id\no tlid.o di EXHIBIT "A" Composition of North Mountain Avenue L.I.D. MAP NO. LOT FRONTAGE COST TOTAL OWNER NO. PER ESTIMATED ADDRESS FOOT COST 39-1E-4DA 300 320.00' $164.20 $52,544.00 City of Ashland Parks Department 39-IE-4DD 100 38.00' $164.20 $6,239.60 " 39-1E-4DD 200 169.30' $164.20 $27,799.06 39-1E-4DD 300 111.80' $164.20 $18,357.56 39-1E-4DD 400 1,209.96' $164.20 $198,675.43 " PROJECT 1,849.06 $303,615.65 TOTAL I N I M I •7 I ,n I t[) I n I N I n I u , GII : ia2 : : i ] t : eaie Gi a2s i22aaeataa Glaeii n•§ §9 : [ ] : , iGt[ : iaa a ] i : aiacs : : i : C '9•.LS 3tSt J jai I t 9 •gcx tJi siiip ;iti#irGiia; t it Ci s# J f e ° Iiiii i5 i S:gg�.a__ SS# ddpp # IF e E F Ji 9i{ 99EE7p Cii Eij tlii Y{C is ii Ci iiiCC i # iC ' a��`�g 6Efr # 1 iEf � [� 41a�t 1 �lf3# i �� P# F} t1��i4ti , � #? Eii � � i ���3� �� � f : � �€ � # i �� ftEJ/1666 ES��aSr i i2e t o a : : a I C a 2 S t:G 2 ae a e < a 2e G: ial Gaeae ? i ' Y r;{° C3CCtt{ tr?Ji6fs ` 1ggC; CiCCii@ {SSS ti7iC� i� lCdrd Jfiii ) _.,.� N�_ Y [ : a :ii [if da [ at e a a l ::C a e a a to e i al 3a i � is 3 {Irtl [ { lltltFil {Cl4tltl t { ` i Ci Si{ S! � 1 1\ � ; ��l � tiiiiS � CIO r� - — LU is iFV �? ipf ills " LU ��If❑ �;] �`�\/ • : e : l : ailc : ] a Z � � ° V �`:_:J✓�C : c : 1 1 : I a 1 2 : : : �ti�L C�H� LrJ i3 [ 'G iJ i ` i T G�Qo0on o �, i• 1 C7�] /' a �EIT�fcs' . i si � ii{i .tsi :t o H e H t ful jour�.J �r//��L/� /����`�-"`.�/Z✓• ��C.aaa��_ a a C c ] ] `1 ] " i t I C ] < G � 64/ff / i J f i fe 5 i � SL 6i ELEiii ?iilii� 3 m ? ! ij ? S C { tlii3 Ciipeei j� � � : aal : aG ] � 91 if 7 �fEi � ltj � � #aa i r TF i �.. 6c7{i { i • 6 . C5 C {2 Jc s ^ I N 1 M I 'V I U'1 1 ID I n I N j Ilse i F ao.uyt 2.& v°r 0 � a z rc o in Q rml 1 jll Y 1 I.1 - w��- Y•J� F� Y / e x p It _ II Ill � a r(� I JL OEA ' ISYK IArtI: '/. 4N, °: a Al Ii � fi "Cl zo t . C�r h q ~ �y G O W Z g A ddo °a u GI'fY UMIf5 z *a o g e - 0 8e.. . Sq W G � � z U v W. • :•: N S c co -V �O Y � a 0 n. = � - � : � emorttndixm �RE60d , June 9, 1995 Mayor and City Council r rum: Jill Turner, Director of Finance 06L1PjUt: Budget Transfers Recommendations Staff recommends the approval of the attached resolution amending the 1994-95 Budget. Damon It is normal that Budget amendments are made this time of year. The following Supplemental Budget was advertised in the newspaper as required. This resolution lists several changes that need to be made to the Budget. Each change is explained after the numbers. RESOLUTION NO. 95- A RESOLUTION TRANSFERRING APPROPRIATIONS WITHIN THE 1994-95 BUDGET THE CITY OF ASHLAND RESOLVES AS FOLLOWS: SECTION 1. Due to the circumstances stated below, the Mayor and City Council of the City of Ashland determine that it is necessary to transfer appropriation as follows: CENTRAL SERVICES To Public Work Administration -- Engineering $ 5.000 From Contingency 5,000 This will cover costs associated with rent on the additional office space. GENERAL BOND FUND To Debt Service 59.500 From Transfer from Water Fund -- Operations 59,500 This debt service transfer is a correction to a transfer reducing the appropriations. HOSPITAL FUND Personal Services - Wages 150,000 Personal Services Benefits 150.000 Total 300,000 From Contingency 300,000 This appropriations covers additional salaries due to pay increases and hospital utilization. SEWER FUND To Materials and Services 8.000 From Capital Outlay $ 8,000 This appropriation is to cover expenses of the Wastewater Treatment Plant Coordinator. This resolution was read by title only in accordance with Ashland Municipal Code §2.04.090 duly PASSED and ADOPTED this day of 1995. Barbara Christensen, City Recorder SIGNED and APPROVED this day of , 1995. Catherine M. Golden, Mayor Re ' wed as to form: G:\jilt\wp\budget\tofa9 Paul Nolte, City Attorney of N o Memorandum June 16, 1995 X110: Honorable Mayor & City Council rum: Brian L. Almquist, City Administrator ,�$lIQjert: Mid-Management/Confidential Cost of Living Adjustments RECOMMENDATION: Approve the attached Resolution amending the pay plan for management and confidential employees(excluding executive management and elected officials)for Fiscal Year 1995-96. BACKGROUND INFORMATION: Pursuant to existing contracts with all 5 labor unions, the following percent Cost of Living Adjustments (COLA's) will go into effect on July 1, 1995: Construction Laborers' Local 1400 3.0% IBEW Local 659 (Clerical/Tech) 3.0% IBEW Local 659 (Field) 3.0% Teamsters' Local 229 (Police) 3.0% Firefighters' Local 2279 3.0% In addition to the above organized labor groups, the City has approximately 37 employees which constitute the Management/Confidential(unrepresented)group. Attached is a revised pay schedule which provides for a comparable 3% COLA for the mid-management/supervisory and confidential employees. No COLA has been made to the Executive Management(City Administrator and Department Heads) or Elected Official (Municipal Judge and City Recorder)ranges pending the outcome of the current salary survey review which is underway and which will be presented at the July 5 City Council meeting. While the Judge and Recorder positions are not a part of the current compensation review, the calculation for their adjustments, per Charter, is based upon the adjustments made to the entire manageme tl onfidetial gawp. Once a determination has been made on Executive Management we will proceed with the calculations for the Judge/Recorder. cc: City Recorder Municipal Judge EXHIBIT"A" Effective 7-1-95 SALARY.SCHEDULE 1995-96 A B C D 6 mos. 12 mos. 12 mos. 12 mos. EXECUTIVE MANAGEMENT City Admin./Gen.Mgr City Attorney Chief of Police Electric Utility Director (Under review. To be determined) Dir.of Community Dev. Dir.Public Wks/City Eng. Asst. City Administrator Dir. of Finance Fire Chief MID MANAGEMENT/SUPERVISORY Electric Operations Supt. (Under review. To be determined) Police Captain 4007 4167 4334 4507 Assistant Fire Chief 4007 4167 4334 4507 Lieutenant 3903 4059 4222 4391 Water Quality Supt. 3722 3872 4026 4187 Regional Affairs/Cons.Mgr. 3722 3872 4026 4187 Asst.City Eng/City Surv. 3722 3872 4026 4187 Supervising Accountant 3511 3651 3798 3949 Street Superintendent 3511 3651 3798 3949 Sergeant 3501 3641 3786 3938 Building Official (4) 3339 3473 3612 3756 Adm. Services Manager 3236 3366 3501 3641 Senior Planner 3229 3358 3492 3632 Computer Svcs. Mgr. 3229 3358 3492 3632 Purch.Agt./Cemetery Supt. 3229 3358 3492 3632 Water Quality Supervisor 3041 3162 3289 3421 Street Supervisor 2872 2987 3106 3231 Senior Program Director 2377 2472 2571 2674 P.W.Admin.Assistant 2674 2781 2892 3008 A B C D E 6 mos. 12 mos. 12 mos. 12 mos. 12 mos. CONFIDENTIAL Executive Secretary 1937 2034 2136 2243 2355 Administrative Secretary 1682 1766 1855 1948 2045 Secretary 1453 1526 1603 1683 1767 ELECTED OFFICIALS City Recorder/Treasurer (To be determined after Municipal Judge (p/t) Executive Management review/results) FOOTNOTES: (1) Salary paid bi-weekly at hourly rate determined by dividing monthly rate by 173.33. Add $22 monthly to all rates for insurance deduct- ible. (2) Includes $50 for certification as Building Official and $50 for Fire Safety Plans Review certification RESOLUTION NO. 95_ A RESOLUTION AMENDING THE PAY PLAN FOR MANAGEMENT AND CONFIDENTIAL EMPLOYEES FOR FISCAL YEAR 1995-96, EXCLUDING EXECUTIVE EMPLOYEES. RECITALS: A. The wage adjustment for all the City's five labor unions are established at the National CPI-W in the amount of 3.0 percent. B. A salary survey is being conducted for executive level positions at this time and, therefore, these positions may be adjusted at a later date. C. It is important to maintain salary differentials for mid-level managers and confidential employees. D. It is the desire of the City to maintain its management and confidential pay plan at a level commensurate with its organized employees and with other jurisdictions when recruiting for these positions. THE CITY OF ASHLAND RESOLVES AS FOLLOWS: SECTION 1. The salary schedule in Resolution No. 94-42 is hereby modified by 3.0 percent effective July 1, 1995, as set forth in Exhibit A, with the exception of executive employees. This resolution was read by title only.in accordance with Ashland Municipal Code §2.04.090 duly PASSED and ADOPTED this day of , 1995. Barbara Christensen, City Recorder SIGNED and APPROVED this day of 1995. Catherine M. Golden, Mayor ReviewN as to form: Paul Nolte, City Attorney (r.noeumrntvtgmtey.ics> Pmorandum mar°°.`....... June 14, 1995 1t1 Q. City Council Members ruy_m: Mayor Golden �LIUjPtf: Planning Commission Appointment ry I would like to appoint Anna Howe to the vacancy on the Planning Commission. The team of this position expires on April 30, 1999. The vacancy was advertised with the following individuals responding: Bonnie Brodersen, homemaker Bill Duft, retired builder Jack Goldberg, business owner Thornton Tyson, educator/child care The advertisement and a copy of Ms. Howe's letter and r6sum€ are attached. . F (r:Co %Appoint MM) Attachments May 19, 1995 Dear Mayor Golden and Ashland City Council, - "----__-._ Please consider me for the vacant position on the Planning Commission. I have both an education in regional planning and experience on a city commission. My family and I have been in Ashland three and a half years; I feel at home now and want to contribute to the town. My BA from UC Santa Cruz is in Community Studies. I emphasized planning, working on the effects of the proposed Coastal Commission. My studies included an internship with the Fresno Planning Department developing community participation. Though I went into business after graduation I have always remained interested in development patterns. Before Ashland I lived in El Cerrito, CA, near Berkeley, a community of about 25,000 similar to Ashland. It has a large elderly population, a older housing stock, and a need for supervision of children of working parents. I served on the Planning Commission there for 3 years. Some of the issues we faced are similar to questions Ashland has been debating, i.e. caring for the homeless, affordable housing, and teen activities. I was instrumental in changing an elderly housing project into a congregate care facility, but in retrospect I feel my greatest contribution was in the conduct of public hearings. As chairman I faced two large and rancorous debates and was able to set up a forum where each side felt listened to and respected. I do have some opinions about development in Ashland. The cumulative impact of the Historic District's design requirements is impressive, and I would like to see merchant supported design requirements on Hwy.66. To keep the downtown shopping area vital and retard sprawl, core housing density needs to be increased. The peripheral areas will still develop and I would like Ashland to be preemptive, annexing and directing the growth, including permanent open space/agricultural land to buffer and define our area. I hope some of these ideas resonate with the Council. I own a home and an apartment building near SOSC. My husband and I have three children, one in each level of public school this year. We also have a mail- order business located downtown that employs eight people. And we are very active in the Ashland Soccer Club. Thank you for your consideration. Anna Howe 1555 Windsor Ashland, OR 97520 482-7144 c PLANNING COMMISSION VACANCY The City of ,Ashland has one volunteer position open on the PLANNING COMMISSION with a term expiring on April 30, 1999 . If you are interested in serving on this L n, please submit a letter of which includes your resume to Mayor Golden, City Hall , 20 E. Main shland, OR 97520. The application for this position is May 26, 1995 . ntment is expected to be made at Council meeting on June 20, 1995 . Please publish on Saturday, May 6 and 13 , Monday, May 15 and 22 . Revels' May 11 edition. Bill to LPO #53636 . Any questions, call Rhonda at 488-6002 .