HomeMy WebLinkAbout1995-0705 Council Mtg PACKET m n : Any citizen attending Council meetings may speak on any item on the agenda, unless it is the
subject of a public hearing which has been closed. If you wish to speak, please fill out the Speaker
Request form located near the entrance to the Council Chambers. The Chair will recognize you and
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the agenda.
AGENDA FOR THE REGULAR MEETING
ASHLAND CITY COUNCIL
July 5, 1995
I. PLEDGE OF ALLEGIANCE: 7:00 p.m., Civic Center Council Chambers
II. ROLL CALL
III. APPROVAL OF MINUTES: Regular meeting of June 20, 1995.
IV. SPECIAL PRESENTATIONS & AWARDS:
1. Introduction of official visitors from our Sister City, Guanajuato, Mexico:
---Otilia the First, Queen of Guanajuato
---Otilia Saenz, mother of Otilia the First
---Beatrice Alvarez, Guanajuato City Official
2. Presentation of award for "Excellence in Financial Report" for 1994 from Government
Finance Officer's Association, presidel t•
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V. CONSENT AGENDA: (Roll call vote for entire Consent Agenda.)
1. Minutes of Boards, Commissions and Committees.
2. Departmental Reports for June, 1995.
3. City Administrator's Monthly Report for June, 1995.
fl! Second reading by title only of "An Ordinance adopting a new bikeway master plan map of
the Ashland Comprehensive Plan."
5. Confirmation of Mayor's appointment of Peter Lovrovich as Electric Utility Director.
VI. PUBLIC HEARINGS:
Proposed ordinance adding Section 15.04.105 to the Ashland Municipal Code relating to
barrier removal plans for buildings and establishing liens for such plans.
a. First reading by title only of "An Ordinance adding Section 15.04.105 to the Ashland
Municipal Code relating to Barrier Removal Plans for Buildings and establishing liens
for such plans."
VII. PUBLIC FORUM: Business from the audience not included on the agenda (limited to 5 minutes per
speaker and 15 minutes total).
VIII. UNFINISHED BUSINESS:
�! Reading by title only of "A Resolution re-establishing the Municipal Audit Committee,
redefining its objective and responsibilities and repealing Resolution No. 91-16."
Reading by title only of "A Resolution establishing fees for communications services."
IX. NEW AND MISCELLANEOUS BUSINESS:
1. Approval of Sidewalk LID policy.
2. Recommendation from Parks and Recreation Commission for acquisition of property on
Strawberry Lane.
3. Request by Museum of Natural History to attach banners to street lights/utility poles.
4. Memorandum from City Administrator regarding results of executive pay plan survey and
recommendation for COLA for management positions.
5. Memorandum from Director of Public Works regarding loan offer from State for wastewater
treatment plant.
X. QRDINANCES, RESOLUTIONS & CONTRACTS:
1' First reading by title only of "An Ordinance amending Ashland Municipal Code Section
9.08.120 to increase ground clearance of trees and bushes over roadways from ten feet to
twelve feet."
XI. OTHER BUSINESS FROM COUNCIL MEMBERS
XH. ADJOURNMENT
MINUTES FOR THE REGULAR MEETING
ASHLAND CITY COUNCIL
June 20, 1995
CALLED TO ORDER
Mayor Golden called the meeting to order at 7:00 p.m., Civic Center Council
Chambers. Councilors Laws, Reid, Hauck, Hagen, Thompson and Winthrop were
present.
APPROVAL OF MINUTES
The Minutes of the Regular meeting of June 6, 1995 were accepted has presented.
SPECIAL PRESENTATIONS & AWARDS
1. Presentation of Retirement Certificates:
a. Jack Tait, Engineer, lire Department - 24 years of service.
Mayor Catherine Golden honored Engineer Jack Tait at his retirement and extended the
cities appreciation and respect for his twenty-four years of dedicated service to the
citizens of Ashland.
b. James Sparks, Filter Plant Operator, Water Quality Division - 31 years of
service.
Mayor Catherine Golden honored James Sparks in appreciation for his 31 years of
dedicated service to the citizens of Ashland.
2. Presentation of Right to Privacy's "Voice of Justice" award to the City of Ashland
(Councilor Reid).
Councilor Reid and Councilor Hauck accepted the Right to Privacy's "Voice of Justice"
award presented to the City of Ashland.
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CONSENT AGENDA
1. Minutes of Boards, Commissions and Committees.
2. Monthly Departmental Reports for May, 1995.
3. Second reading by title only of "An Ordinance amending the Ashland Municipal
Code, Land Use Ordinance, modifying front yard setbacks in the R-2 District and
encouraging porches."
4. Second reading by title only of "An Ordinance modifying the Ashland
Comprehensive Plan map from single family residential to health care, and
modifying the zoning map from RR-.5P to HC on the property comprising
approximately 21 acres located on the east side of N. Mountain Avenue between
Interstate 5 and Bear Creek."
5. Approval to cut pavement on Barrington Place near 180 Crowson Road for proposed
sewer connection.
6. Confirmation of Mayor's request to appoint Anna Howe to position on the Planning
Commission whose term expires on April 30, 1999.
Councilor Thompson requested that items #5 and #6 be pulled and put on the agenda under
New Business.
Councilors Hauck/Winthrop m/s to approve Consent Agenda items #1 through #4 which
includes approval of second reading for Ordinance #2760 and Ordinance #2761. Voice
vote Laws, Reid, Hauck, Hagen and Winthrop YES; Thompson YES on items #143,
abstain on item #4. Motion passed.
DISCUSSION:
City Attorney Nolte noted that, item #3 Ordinance 2760 modifying front yard setbacks, had
the correct 10 feet minimum set back for second reading.
PUBLIC HEARINGS
1. "1995 Consolidated Plan" as required by HUD for receipt of Community
Development Block Grant Funds.
Housing Officer, Kelly Madding presented the recommendation to adopt the City of
Ashland's Consolidated Plan, FY95.
The plan was comprised of three main sections; 1) Housing and Community Development
needs; 2) Housing and Community Development strategic plan and 3) Action Plan: One-Year
use of funds.
Council expressed concern regarding policy within the report on rental assistance programs,
annexations and conditional use programs. It was agreed that these programs need to be
checked into to see if this is still the direction of the Council.
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Ms. Madding stated that for HUD purposes it would be adequate to put what is currently
being done as opposed to goals for future. HUD is not concerned with local policy as much
as they are concerned with how the Block Grant is going to be spent. She suggested that
because of the concern on specific objectives and strategies by the Council regarding
affordable housing for approval of annexation or conditional use permit actions and because
it does not effect how the Block Grant is going to be spent, that what is currently being done
is what should be in the report.
Council agreed that the policy could be revised to indicate how the cities policy exists
currently.
PUBLIC HEARING OPEN: 7:32
PUBLIC HEARING CLOSED: 7:32
Councilors Winthrop/Reid m/s to approve 1995 Consolidated Plan in principal and
directs staff to revise policy as discussed to reflect current City policies. Voice vote: All
AYES. Motion passed.
2. Adoption of updated Bikeway Master Plan as part of the Ashland Comprehensive
Plan.
Public Works Administrator, Pam Barlow presented to the Council the proposed Bikeway
System Master Plan requesting adoption, a modification of the City of Ashland
Comprehensive Plan.
The Bicycle Commission reviewed the needs of the bicycling community and developed a
revised Bikeway System. The proposed system addresses the needs of several types of
cyclists and includes an off-street "Multi-modal Path" element. The system as proposed is a
long-range goal, and has carefully considered regional and inter-neighborhood connectivity,
which also allows for more effective connectivity with RVTD.
The Bicycle Master Plan has been reviewed and approved, and forwarded for approval by
TPAC, Traffic Safety Commission, Bicycle Commission and the Planning Commission.
It was reported to Council that improvements scheduled at this time include improvements on
the existing Comprehensive Plan. A central Ashland bikepath is being constructed along the
railroad, ODOT is constructing a shoulder bike lane on Siskiyou Boulevard and are
committed to making some shoulder improvements from Valley View to Schofield Street.
There is prioritization on projects within the City, Siskiyou Boulevard is recognized as the
key to the bicycle plan in Ashland.
In order to continue making progress on Siskiyou Boulevard, mapping needs to be completed
by ODOT. When this is completed then concepts could be introduced into the mapping and
resubmitted to ODOT. It is reported that this may be a six month process.
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PUBLIC HEARING OPEN: 7:48
PUBLIC HEARING CLOSED:7:48
FSrst reading of "An Ordinance adopting a new Bikeway Master Plan Map of Ashland
Comprehensive Plan."
Councilors Hauck/Reid m/s to approve first reading and move to second reading on
adoption of Bikeway Master Plan. Voice vote: all AYES. Motion passed.
City Administrator Brian Almquist read first reading of Ordinance.
PUBLIC FORUM
NONE
UNFINISHED BUSINESS
1. Affordable Housing Report prepared by Affordable Housing Committee regarding
progress on goals set out in 1990 report.
Affordable Housing Committee Chairperson Barbara Jarvis and Housing Officer Kelly
Madding presented Ashland's Affordable Housing Report.
It was reported that there was four major tasks involved; 1) Assess the progress and
effectiveness of the goals set out in the 1990 Affordable Housing Report; 2) Assess the
effectiveness of the current affordable housing ordinance; 3) Recommend uses for the
Housing Trust Fund revenue; and 4) Monitor projects funded with the Community
Development Block Grant.
It is noted that when this report was prepared there had been no annexations since the
affordable annexation provision was incorporated into the City ordinance.
Councilor Reid questioned assessory units that existed but were not legal and would they be
legalized. S aYy�
Ms. Madding reported that approximately 50% of the reported 23 units have become legal as
opposed to being newly constructed.
Ms. Jarvis reported for Council that in regards to questions on down zoning R-2 and R-3
lands in a 1990 ordinance, it should be left in the report. She stated at the time the
ordinance was enacted there had been significant financial changes within that portion of the
development segment in Ashland. Prior to this, there had been a lack of sufficient
apartments, but there is no shortage of apartments now and it was determined an economic
problem.
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Councilor Hagen stated that he would like to see factored into the afford ility equationig_
1 adet hou' .g; the cost of automobile ownership. He feels there aze/housands of dollars a
year that go into ownership and operation of automobiles and that cost should be subtracted
off from what people are able to afford in paying for a home if they are going to be forced
to live on the outskirts of town. He also pointed out in the information period, accessory
units built ranged in size fr 860 square feet. He feels there may be a gap between
smaller rentals and large en Does not see bridge between the step-up of rental
apartments and smaller hoWe--s/diat w uld be purchased.
Councilor Hauck pointed out that in the report it talks about flow and very low income levels
and what it would take to reach that level of population or deep aubstantxr 5'CLb X AT
Ms. Madding stated that the report does address this and explains the reason there are no
small units, is because the market had been relied on to provide the housing. The market or
the developers who have participated in this program have determined that the market they
are looking for is the two bedroom units.
Councilor Winthrop noted many positive aspects to the Affordable Housing report and
commented that now is the time to become innovated and focus on annexations vs. infill. He
requested that the report be summarized and made available for public to read.
Mayor Golden suggested that Council direct the Mayor to appoint a permanent affordable
housing committee or commission. This committee or commission would be directed to deal
with very specific issues.
Councilor Hagen questioned the six percent interest accrued annually on SDC's. Ms. Jarvis
stated this was set in the ordinance adopted in 1991 and is just a recap of what had been
done before.
Planning Director John McLaughlin reported for Council that the reason resale condition was
removed, was that it was found that housing that was built affordable in the developments
was not subsidized by the developer the way expected. The houses were built at market
cost. By building at market value there was no subsidy and the recapture restriction became
an impediment in getting people to buy these houses.
Councilor Thompson stated that we should be looking at small lot partitions and would like
the Affordable Housing Committee to look at this.
Ms. Jarvis stated that the committee report was done months ago and to add things into the
report now is inappropriate and not relevant to what the committee studied and made
decisions on. She felt it more appropriate to give a new committee or new commission the
additional issues to study.
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PUBLIC HEARING OPEN: 8:20 p.m.
Jack Nicholson/1575 Greenmeadows/Presented the following comments on the Affordable
Housing Report; 1) Stop using term "Affordable Housing", feels term is misleading; 2) What
definition of "income" is used in determining whether applicants qualify for affordable
housing; 3) Who verifies that the data presented by the applicant is true and correct; 4) When
the affordable housing program was first initiated, it was indicated that it was to give
preference to Ashland residents who had been in the community for some period of time; 5)
Why doesn't the affordable housing report show how much the program costs the City in
terms of subsidies to builders, subsidies to renters or purchasers of affordable housing, and
in terms of administrative costs; 6) The report should also list who is benefitting from the
program; 7) Why were recapture provisions on sales of affordable housing eliminated; 8)
The 6% interest rate on repayments of systems development charges should be increased to
reflect current interest rates; 9) The City should not develop a program that would provide
second-mortgage financing for the closing costs and down payments on the affordable
housing; 10) The City should not accept the recommendation that the Housing Trust Fund be
used to make micro-business loans and to finance an education program about affordable
housing; 11) The prime beneficiaries of the affordable housing program are developers and
builders; 12) The affordable housing program is misdirected, unjust and provides developers
with a device to avoid systems development charges and 13) If the City wants an affordable
housing program, it should be aimed at low income residents.
PUBLIC HEARING CLOSED: 8:29 p.m.
Councilor Winthrop disagrees with Mr. Nicholson's statements and encourages more
conservation with Mr. Nicholson regarding his views.
Councilors Winthrop/Laws m/s thank the Committee for their efforts and to accept the
Affordable Housing Report. In addition, requested staff to work with the Mayor in
designing a proposal to create a permanent Affordable Housing Commission and refer
the Affordable Housing Report, Councilor Thompson's suggestions and table Mr.
Nicholson's comments to the new Commission which would address new issues. Voice
vote: all AYES.
DISCUSSION:
Councilor Winthrop clarified for Councilor Thompson that the intent of the motion is not to
commit to anything, because it would create more debate. His motion was to accept rather
than adopt and not intended to endorse every specific recommendation.
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2. Memo from Director of Community Development regarding appraisal of Hillah
Temple property.
Planning Director John McLaughlin presented update on Mllah Temple appraisal. It is noted
that estimated market value of the property is $445,000 based on several different forms of
analysis and comparison. Included in report is an estimated replacement cost for a 6,480 sq.
ft. concrete block structure at approximately $452,000. There is no estimate for land costs
in Medford, staff estimates those costs to be approximately $100,00 to $150,000 for a lot of
adequate size to accommodate a new Temple. The cost to construct a similar concrete block
building in Medford would be approximately $552,000 to $602,000, which is the projected
replacement value requested by the Temple. The cost of razing the building was not
estimated, but an approximate cost could be possibly $3.25 million.
It was clarified for Council that there had not been any communication with board members
from the Hillah Temple as staff was waiting for direction from council.
PUBLIC HEARING OPEN: 8:44 p.m.
Marilyn Briggs/590 Glenview Drive/She is understood that purchasing the Hillah Temple and
doing a remodel is more expensive than building a new City Hall. She does not believe that
cost is the whole point. She believes that City staff has not followed the direction submitted
by the ad-hoc committee.
Rick Vizie/446 Walker/Building Inspector Mike Broomfield clarified for Mr. Vizie that the
existing City Hall building is not considered an essential facility, as in a disaster. Mr. Vizie
stated that in the report, a seismic evaluation for the current City Hall building reported that
a minimum standard of safety for City Hall would cost in range of$166,300 and $327,300
depending on what was done. This averages out to $236,800 and is an unavoidable cost
unless the City Hall building is abandoned. His problem with the staff report on the Hillah
Temple appraisal is that the average of$236,800 should be added into the cost of the Hillah
Temple. He also feels that cost should be added into any other project. The cost should not
be added to any cost evaluation concerning remodels to the existing City Hall building
because cost would be absorbed in renovation of City Hall building anyway. Spoke on issue
of cost effectiveness and how tax dollars are spent. Feels this is an issue of value not cost.
Feels City should consider the value of location to Hillah vs. City of Ashland and that this
would enhance our position. He would like to suggest to Council that a committee be
formed to find options available with the Hillah Temple board members. He also suggests
that the City follow the minimum requirements recommended made by the seismic report in
bringing City Hall up to ADA compliance. Requests information as to whether any of these
recommendations had been addressed. Would like to see council deal with this issue as an
investment.
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PUBLIC HEARING CLOSED: 8:55 p.m.
Councilor Laws stated that he did not feel it was a staff problem, but rather the Councils
lack of direction to staff. He feels the Council has been hesitant because of the unknown
costs involved. He is not sure that the question of purchasing the Hillah Temple should be a
decision made by the Council but a decision that should be referred to the people.
Councilor Thompson is not convinced that the Hillah Temple needs to be razed. Would like
to see potential renovation of Hillah Temple.
Councilor Winthrop felt there was consensus on the need of additional city space. He stated
that the Council has a moral obligation to bring forward the initiative if the Council finds
they are clearly of different opinion and direction than that of the ad-hoc committee proposal.
Does believe there is disadvantages to the Hillah Temple site regarding inadequate parking
and inappropriate structure for City purposes. He would suggest that Council meet in
executive session to discuss approach to Hillah Temple board members. States that the
Council has not at this point made any commitment to take Hillah Temple as its first priority.
Mayor Golden commented that if this amount of money is going to be set aside to construct a
building, her suggestion would be to use the ad-hoc report and make minor adjustments to
the existing City Hall building. A commitment could be made down the road to purchase
and set aside money to renovate the Hillah Temple if the majority of Council chooses. She
does not feel this has to be done immediately, but that money could be set aside. She
suggested to Council that a decision be made as to what direction the monies should be
spent.
Councilor Reid commented on the past council which was committed to maintaining City
Hall downtown. Because 10 years has passed since this discussion, she feels there should be
new discussion.
Councilors Winthrop/Thompson m/s requesting City Administrator to schedule an
Executive Session in the next month to discuss how to approach Hillah Temple
community without making a commitment to purchase. Voice vote: all AYES
Building official, Mike Broomfield updated the Council on meeting seismic code
requirements. He reported that the 1991 Oregon Specialty code requirements for the Finance
area downstairs was met, seismic requirements are being addressed and noted that there is a
joint project with Shakespeare in putting in an elevator.
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NEW AND MISCELLANEOUS BUSINESS
1. Request for connection to City sewer for property located outside the City Limits,
inside the Urban Growth Boundary at 3077 East Main Street.
Assistant City Engineer, Jim Olson presented recommendation by staff to approve sewer
connection for Scott and Chris Hollingsworth to their new home now under construction at
3077 East Main Street, Tax lot 324, 39-1E-12.
Scott Hollingsworth/3077 E Main/Petitioned the City for sewer hook-up for the following
reasons; 1) Only area available for locating sand filter has made drive way access difficult.
With permission to hook up to the City sewer it would enable him to expand driveway into
area approved for sand filter and make exiting and access to his property safer; 2) The City
is currently serving his house with electricity and believes he should be allowed access to the
City's more sanitary, environmentally preferred sewer collection system; 3) The City has
already connected to the City sewer or granted permission to connect at least three other
properties within a few hundred yards of his property; and 4) Approved drain field area lies
within 70 feet of Neil Creek, hooking up to the City sewer would help protect against any
environmental concerns.
Councilor Thompson stated that this should not be done routinely and that criteria set for .
hook-ups should be followed.
Councilor Hagen felt that the concerns raised by the owner regarding driveway access was
due to poor planning on the owners part and should not be considered reason for approval.
Discussion as to why property was allowed service to City clectricty but not sewer was
clarified by City Administrator Brian Almquist. He noted that when the Oak Knoll
subdivision was condemned, part of the settlement was, that as any land was developed in
the Urban Growth boundary, the City was given the right to serve. It was also confirmed
for Council that the City limits was across the street from the property.
Councilor Hagen stated that the airport and golf course being within the City limits was
different than having residential development in that area. He has a problem with new home
construction in that area and the reliance on hooking up with the City services.
Mayor Golden commented that in keeping with affordable housing that applicants such as
Mr. Hollingsworth who is currently employed by the City as a Firefighter, or any other
people who serve our community, that it is important to keep them a part of the community.
She felt it important to keep a diverse community in keeping with the affordable housing
direction of the City.
Councilor Thompson voiced his concern regarding bringing up an occupation of an applicant.
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Councilors Laws/Reid m/s to approve request for connection to City sewer for property
inside the Urban Growth Boundary at 3077 Fast Main Street, noting the unique
situation involving traffic safety and not growth. Roll call vote: Laws, Reid, Hauck,
Winthrop YES; Hagen, Thompson NO. Motion passed 4 YES, 2 NO.
DISCUSSION:
Councilor Thompson stated that the Council needs to do the best that they can in all of their
policies to accommodate growth within the existing City limits. He would like more focus
on a compact urban forum and not extend our services outside city limits until ready to do
SO.
Councilor Hauck supports request because the property is surrounded by City limits and is an
exception to the rule.
2. Establishment of fees for communications services.
Administrative Services Manager, Linda Hoggatt presented memorandum establishing a fee
schedule for communication services provided to external agencies.
Options submitted were 1) Establish a user fee for providing communication services to
private sector businesses and other governmental agencies (other than City of Ashland); 2)
Continue to subsidize users of the system e.g. "for profit" ambulance companies and 3)
Advise the private ambulance service to provide their own communications services (beyond
911 requirements).
Impact benefits would consist of the following; 1) Eliminate use of municipal funds to
support a private business or other governmental agency; 2) Provide a means for users to pay
their fair share of communication costs; 3) Should the private provider opt to handle their
own communication services it will reduce the workload on our public safety dispatchers and
assist in delaying the need for hiring additional dispatchers; 4) Establishes a fee if other
ambulance companies were to attempt to obtain the ambulance service rights for the Ashland
area; and 5) Increase revenue necessary to continue the existing level of service in
communications.
Downside to the impact would consist of the following; 1) Private provider may pass on
direct costs to the consumer; and 2) Some public concern may take place based upon their
not being aware of the City's position.
Hoggatt reported that there is a reciprocal agreement with SOSC currently for off hours.
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City Administrator Almquist noted that Communication services is all in one place in the
budget and not charged out as a "central service program".
Councilor Hagen commented that he did see private provider passing on direct costs to
consumer as a downside. Ms. Hoggatt stated that these downsides were only what could be
perceived. And confirmed for Council that representatives from AILS were notified.
Councilors Hauck/Winthrop m/s directing staff to bring back for Council approval a
proposed fee schedule for communications services. Voice vote: all AYES.
3. Request for residents on Oak Lawn Avenue for limited street improvements in Oak
Court Subdivision.
Assistant City Engineer, Jim Olson gave background on failed local improvement districts to
improve the existing granite surfaced streets for Oak Court Subdivision. The average "if
favor" for such a project has been less than 30%. Staff has no recommendation and will
follow direction of Council.
Because of health problems by Mrs. Albert Dresnek (185 Oak Lawn) the property owners
are willing to pay for the cost of the project and retain a contractor to perform the work.
The pavement will meet City standards which would allow the installation of curbs, gutters
and sidewalks in the future if the neighborhood so desired.
Councilor Reid indicated that because of the uniqueness of this street she may support
paving.
Councilor Hagen was concerned that if this is street is paved, sidewalks would not be done
and in this case it may not be necessary.
Mayor Golden stated that this is a very quiet street and a good example of where pedestrians,
bicycles and traffic co-exist with little problems.
It was confirmed for Council that storm drains will be done at the time of improvement and
annual grading.
Councilors Laws/Winthrop m/s to approve staff cooperating with the neighbors and
allow street improvement as proposed in Oak Court Subdivision. Voice vote: all AYES.
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4. Request by Mayor Golden for discussion of revision to annexation criteria.
Mayor Golden requested that annexation criteria be re-examined as it was important to be
inline with the City Comprehensive Plan. She felt that it should be predictable for
developers and help the community with the uncertainty regarding annexations.
Council received follow-up memo from City Attorney Nolte from the June 7, 1995 meeting
where annexation criteria was reviewed. Council was requested to submit any further items
they feel appropriate that would be referred back to the Planning Commission for Public
Hearings on further input from the community.
There was consensus of council regarding the performance of the City Comprehensive plan
and that there needs to be better clarifying language clearly outlining ordinances and
resolutions which implement the Comprehensive Plan.
Councilor Laws would like to see specific alternatives referred to an ad-hoc committee to
develop the alternatives, then brought back to Council for approval and then bring those
approved by Council to the Planning Commission.
It was agreed by Council to continue discussion of annexation criteria at the Study Session
scheduled Wednesday, June 21, 1995 regarding rough ideas and concerns to send to the
Planning Commission.
Councilors Winthrop/Laws m/s to continue meeting past 10 p.m. Voice vote: all AYES.
Motion passed.
S. Approval to cut pavement on Barrington Place near 180 Crowson Road for proposed
connection.
Assistant City Engineer Jim Olson presented staff recommendation to approve pavement cut
at 180 Crowson Road for previously approved sewer connection.
Councilor Hagen voiced concern regarding the issue of cutting pavement. He requested from
Public Works a way to identify utility impacts when sewer hook-ups or similar requests are
made.
Councilors Laws/Winthrop m/s to approve pavement cut for proposed sewer connection.
Voice vote: all AYES. Motion passed.
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6. Confirmation of Mayor's appointment of Anna Howe to the Planning Commission
for term expiring on April 30, 1999.
Procedure for selection of applicants for appointments by the Mayor was clarified for
Councilor Thompson.
Councilors Thompson/Reid m/s to approve appointment of Anna Howe to Planning
Commission. Voice vote: all AYES. Motion passed.
ORDINANCES RESOLUTIONS & CONTRACTS
1. First reading by title only of "An Ordinance adding Section 15.04.105 to the Ashland
Municipal Code relating to Barrier Removal Plans for Buildings and establishing
liens for such plans."
Building Official Mike Broomfield and Planning Director John McLaughlin provided
clarification on proposed ordinance, that it is not a ADA requirement, but a building code. It
is a less difficult way of meeting the current building code when altering an existing
building. The State has allowed barrier removal plans to be used as a method of doing this
and left it to local jurisdictions to develop the language and the methodology for how to meet
the enforcement criteria.
The Barrier Removal Plan will help in dealing with the difficulty of enforcing the criteria and
provide the Ashland Building Division with the means and funding to enforce provisions of
the Oregon Structural Specialty Code which extend beyond completion of building permit.
The ordinance was discussed with the Ashland Board of Realtors, various lenders and was
reported at development meetings. It was explained that this ordinance is an option to meet
the current code requirements for alterations and is not a requirement. The Barrier Plan
would give the permit applicant flexibility and time to meet the building code requirements.
Councilor Thompson voiced concern with proposed ordinance in that it would effect too
much of the downtown area. He requested Council to postpone approval and would like to
gather more public input from business and building owners.
It was confirmed for Council by City Attorney that it was possible to develop the plan
without the lien requirements. But is was pointed out by Broomfield that there needs to be a
way to enforce 25% of the cost and pay for the plan.
Councilor Thompson motion to table Dust reading of proposed ordinance. No second.
Councilors Winthrop/Laws m/s to schedule proposed ordinance for Public Hearing.
Voice vote: Laws, Reid, Hagen, Winthrop, Thompson YES; Hauck NO. Motion passed.
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2. Reading by title only of "A Resolution re-establishing the Municipal Audit
Committee, redefining its objectives and responsibilities, and repealing Resolution
Number 91-16."
Moved to July 5 Council meeting.
4. Reading by title only of "A Resolution of intention to provide for improvements to
the east half of North Mountain Avenue; authorizing and ordering the local
improvements; assessing the cost against the properties to be benefited, and creating
the North Mountain Avenue Local Improvement District."
Councilors Winthrop/Hauck m/s to approve Resolution 95-21. Roll call vote: Laws,
Reid, Hauck, Hagen, Winthrop, Thompson YES. Motion passed.
5. Reading by title only of "A Resolution transferring appropriations within the 1994-95
budget."
Councilors Laws/Hauck m/s to approve Resolution 95-20. Roll call vote: Laws, Reid,
Hauck, Hagen, Winthrop, Thompson YES. Motion passed.
6. Reading by title only of "A Resolution amending the pay plan for management and
confidential employees for fiscal year 1995-96 (excluding executive employees)."
Moved to continued Council meeting June 21, 1995 at 12 p.m.
OTHER BUSINESS FROM COUNCIL MEMBERS
None
ADJOURNMENT
Meeting adjourned until 12 p.m. 6-21-95
Barbara Christensen, Recorder Catherine M. Golden, Mayor
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MINUTES FOR THE CONTINUANCE OF 6-20-95 REGULAR MEETING
ASHLAND CITY COUNCIL
June 21, 1995
CALLED TO ORDER
Mayor Golden called the meeting to order at 12:15 p.m., Civic Center Council
Chambers. Councilors Laws, Reid, Hauck, Hagen, Winthrop and Thompson were
present.
UNFINISHED BUSINESS
ORDINANCES. RESOLUTIONS & CONTRACTS
1. Reading by title only of "A Resolution amending the pay plan for management and
confidential employees for fiscal year 1995-96 (excluding executive employees)."
Councilors Hauck/Reid m/s to approve Resolution #95-22. Roll Call vote: Laws
ABSTAINED; Reid, Hauck, Hagen, Winthrop YES; Thompson NO. Motion passed 3
YES; 1 NO; 1 ABSTAIN.
DISCUSSION:
Councilor Thompson felt that this amended pay plan should be addressed at the same time
that the Management pay was addressed.
Councilor Winthrop stated that he did not feel that the intent was to examine mid-
management and confidential employees and asked that the resolution be adopted.
OTHER BUSINESS FROM COUNCIL MEMBERS
It was agreed by Council that because the next scheduled Council Meeting was on a holiday,
the Council would meet Wednesday, July 5, 1995 for their next regular meeting.
ADJOURNMENT
Meeting was adjourned at 12:25 p.m.
Barbara Christensen, Recorder Catherine M. Golden, Mayor
1
MINUTES
CITY COUNCIL STUDY SESSION
SPECIAL MEETING
ASHLAND CITY COUNCIL
JUNE 21, 1995
Study session at 12:30 p.m. held Civic Center Council Chambers.
Present were Mayor Golden, Councilors Winthrop, Hagen, Laws,
Thompson, Reid, Hauck, City Administrator Almquist, City Attorney
Nolte, Assistant City Administrator Christianson, City Recorder
Christensen, Planning Director McLaughlin, Finance Director
Turner, Fire Chief Woodley, Police Chief Brown, Public Works
Engineer Jim Olson, WWTP Coordinator Paul Brown and local
newspaper staff.
GENERAL DISCUSSION by Council on the purpose of holding a third
meeting and the timing of this meeting.
Councilor Laws did not feel that the meeting would make it
possible for citizens to attend. He used the City of Medford as
an example as to how they discuss agenda items prior to their
evening meeting and there is a general feeling by the citizens of
secrecy by the Council members. He felt that there was danger of
removing the process of deliberation in decisions for public
viewing. He also felt that it would be difficult to discuss
business without coming to any conclusions.
Councilor Reid was in favor of having one more meeting.Sduring the
day, but keep the Public Hearings for the evening meetings. She
felt that the Council could conduct some business during the
study sessions and that these study sessions should be tried for
a trial period of 3-6 months.
Councilor Thompson felt that it would create an opportunity to
interact with other bodies of government.
Councilor Hagen was in favor of another evening meeting.
Mayor Golden stated that there would be no city business during
the study session meetings, but that the Council would deal with
side bar issues only.
WWTP COORDINATOR'S REPORT was presented by Paula Brown to
Council. She handed out a schedule on the WWTP process for
decision making which composed of two sections, one schedule for
the coordinator and one for the Council's task.
Outlined in the schedule for the WWTP coordinator was getting
information on alternatives to the Council in order for a
decision to be made. She will be determining the validity of all
the information; going over with the Council their common themes;
1
R
going over the general understanding of where the City is at with
the project and meeting with various entities.
The schedule for the Council involves a decision to be made by
August 15, and a facility plan to DEQ by October 1, 1995. A six
hour study session was scheduled for July 31, 1995 beginning the
decision process. It will begin at 2 p.m. until 5 p.m. and begin
again for public input from 7 p.m. until 9 p.m. with an
additional Public Hearing scheduled around the 7th or 8th of
August.
STAFF REPORTS were presented by Personnel on the Management
Training project for the Public Works department.
City Attorney Nolte presented a case of interest to the Council
involving the Mayor of Tualatin who was accused of an ethics
violation for Land Use Planning. In this case, the insurance
company for the City would not cover the expenses for this case
which was backed in decision by the Court of Appeals and Oregon
Supreme Court. There was an exception that if the ethic
violation was invalid, the City could reimburse the Mayor for
expenses.
Planning Director McLaughlin reported for Councilor Thompson that
the inventory for vacant and under-developed land was in the
process.
Assistant Administrator Christianson reported that Cable access
was working with the County on an intergovernmental agreement
partnership. She stated that the City of Medford was not
interested but that the County and Southern Oregon State College
was interested. The City of Medford would act only as a
contractee, but not a partner.
Fire Chief Woodley reported that the Wildfire Reduction program
was completed with an estimated cost of $1,800-$2, 000 an acre.
Because of the steepness of the slopes they couldn't use horses
and were unable to chip due to the damage that could be caused to
the slopes by the machinery. He reported that the program was a
success and that the neighbors were very happy. Also noted was
that fire season will start June 24, 1995 and that the new
ordinance recently passed opening up the burning season would be
revisited in October.
SIDE BOARD ISSUES
Council agreed to have the Conservation Commission address the
possibility of a store front for selling "green products", e.g.
energy-efficient lighting, phosphate-free detergents, etc.
Councilor Thompson recommended and received consensus by Council
that the Hi$toric Society might pursue promotin�g, •Ashland/Talent
ducts
pro . / �.Slol'tG �OC.tCJ��-(
�71 2
City Administrator Almquist will send a letter for next budget
year regarding posting of all City entrances with signs declaring
Ashland to be a "multi-model City" . Councilor Thompson suggested
taking this item to TPAC.
Gary Schrodt was invited by Councilor Hagen to demonstrate the 3
dimensional model of the City. The intention is to market the
final model for the use of the community.
OTHER ISSUES FROM COUNCIL MEMBERS
Discussion by Council regarding annexation criteria and how to
proceed.
Planning Director McLaughlin encouraged the Council to form a
committee consisting of themselves and the Planning Commission.
He felt a committee which was better versed on Planning issues
would be able to move forward quicker or defer to the Planning
Commission. He requested from Council that they be clear in what
they want to happen or what they feel is wrong or needs corrected
regarding annexation criteria.
Council agreed to form a committee .consisting of Councilors Don
Laws, Brent Thompson, Planning Director John McLaughlin, Planning
Commissioner Barbara Jarvis and City Attorney Paul Nolte. This
committee would address all the viable alternatives and then
present these alternatives to the Council for approval.
QX
Joe ert spoke regarding his ideas on conditions in which ,
annexations exist. He suggest that there be no annexation of
lands outside the city limits which exceed 5 acres without a vote
by the citizens. Councilor Thompson volunteered to check further
on this issue.
Jack Blackburn spoke regarding his belief that annexations should
not be "seduced" by affordable housing criteria. He felt that
the criteria for affordable housing is too narrow for citizens
and that they should be able to express their opinions.
There was discussion by council with Mr. Blackburn explaining the
Public Land Use laws and that State law governs how the public is
.able to express their opinions regarding land use issues.
Barbara Christensen, City Recorder
Meeting adjourned at 1:55 p.m.
3
GOVERNMENT FINANCE
OFFICERS ASSOCIATION
180 North Michigan Avenue,Suite 800,Chicago,Illinois 60601
312/977-9700•Fax:312/977-4806
June 23 , 1995
The Honorable Catherine Golden
Mayor
City of Ashland
20 E. Main Street
Ashland, Oregon 97520
Dear Mayor Golden:
We are pleased to notify you that your comprehensive annual finan-
cial report for the fiscal year ended June 30, 1994 qualifies
for a Certificate of Achievement for Excellence in Financial
Reporting. The Certificate of Achievement is the highest form of
recognition in governmental accounting and financial reporting,
and its attainment represents a significant accomplishment by a
government and its management .
When a Certificate of Achievement is awarded to a government, an
Award of Financial Reporting Achievement is also presented to the
individual designated by the government as primarily responsible
for its having earned the certificate. Enclosed is an Award of
Financial Reporting Achievement for: Jill B. Turner, CPA,
Director of Finance .
The Certificate of Achievement plaque will be shipped under sepa-
rate cover in about eight weeks . We hope that you will arrange for
a formal presentation of the Certificate and Award of Financial
Reporting Achievement, and that appropriate publicity will be
given to this notable achievement . To assist with this, a sample
news release and the 1994 Certificate Program results are enclosed.
We hope that your example will encourage other government offi-
cials in their efforts to achieve and maintain an appropriate
standard of excellence in financial reporting.
Sincerely,
GOVERNMENT FINANCE OFFICERS SOCIATION
*_'42'� /�I
Stephen J. Gauthier
Director/Technical Services Center
SJG/kas
Enclosures
WASHINGTON OFFICE
1750 K Street.N.W.Suite 650,Washington.OC 20006
202/429-2750 • Fax:202/429-2755
GOVERNMENT FINANCE
OFFICERS ASSOCIATION
180 North Michigan Avenue,Suite 800,Chicago,Illinois 60601
312/977-9700•Fax:312/977-4806
June 23 , 1995
For information contact :
NEWS RELEASE Stephen Gauthier (312) 977-9700
(Chicago) --The Certificate of Achievement for Excellence in Finan-
cial Reporting has been awarded to:
CITY OF ASHLAND
by the Government Finance Officers Association of the United States
and Canada (GFOA) for its comprehensive annual financial report
(CAFR) : The Certificate of Achievement is the highest form of
recognition in the area of governmental accounting and finan-
cial reporting, and its attainment represents a significant
accomplishment by a government and its management .
An Award of Financial Reporting Achievement has been awarded
to the individual designated as primarily responsible for
preparing the award-winning CAFR. This has been presented to:
JILL B . TURNER, CPA, DIRECTOR OF FINANCE
The CAFR has been judged by an impartial panel to meet the
high standards of the program including demonstrating a construc-
tive "spirit of full disclosure" to clearly communicate its
financial story and motivate potential users and user groups
to read the CAFR.
The GFOA is a nonprofit professional association serving
12, 625 government finance professionals with offices in Chicago,
Illinois, and Washington, D.C.
30 -
WASHINGTON OFFICE
1750 K Street,N.W.,Suite 650,Washington,OC 20006
202/429-2750• Fax:202/429-2755
ASHLAND HISTORIC COMMISSION
Minutes
June 7, 1995
CALL TO ORDER
The meeting was called to order by Chairperson Jim Lewis at 7:38 p.m. Members present
were Terry Skibby, Jim Lewis, Chloe Winston, Bill Harriff, Fredricka Weishahn, Casey
Mitchell, Larry Cardinale, Keith Chambers and Bill Emerson. Also present were Associate
Planner Mark Knox and Secretary Sonja Akerman. No members were absent.
APPROVAL OF MINUTES
Winston moved to approve the May 3, 1995 Minutes as submitted and Sidbby seconded the
motion, which passed with all voting aye except Chambers, Mitchell and Cardinale, who
abstained because they were absent.
STAFF REPORTS
PA 95-054
Conditional Use Permit
675 East Main Street
Harry and Pat Nicholson
Knox reported the applicants would like to convert an existing house into a one-unit motel.
There will be no internal or external changes. There are four existing gravel parking spaces,
and because two of them are visible from East Main Street, a condition will be required to
screen these with a hedge. The house is 600 square feet.
Sldbby asked about paving the alley, and Knox answered the owners will be required to sign
an agreement in favor of paving the alley in case an LID is formed.
Chambers moved and Winston seconded to recommend approval of this action. The motion
passed unanimously.
PA 95-056
Conditional Use Permit and Site Review
107 Alida Street
Ted Holden
Knox informed the Commission the applicant is requesting to replace his recently
demolished garage/workshop with a 636 square foot single family residence. A 1520 square
foot residence exists on the property and will remain the same. The garage/workshop was
a non-conforming structure because it was only six inches from the rear property line. The
applicant is proposing the new residence be located two feet from the line. Knox distributed
new elevations the applicant had submitted reflecting Review Board concerns.
Emerson questioned the overhang above the front door as it was drawn. He suggested it
would be easier to build a shed overhang and the Commission agreed.
Ted Holden stated he was reconstructing the building that was demolished and clarified he
needs the approval to build within the ten foot setback and the new portion will need to be
ten feet from the property line.
Emerson moved to recommend approval of this request with the condition the roof
overhang be a shed design and the Review Board approve the final plan. Harriff seconded
the motion and it was unanimously approved.
BUILDING PERMITS
Permits reviewed by members of the Historic Commission and issued during the month of
May follow:
95 Scenic Drive Paige Embry Deck/Rails/Replace
Windows
115 East Main Street Marja Pence Interior Remodel
101 Pine Street Suzanne Willow Conversion to Access
Res Unit
160 Hillcrest Street Jonnie Zheutlin SIR Plan Revision
97 Pine Street Ellen & Robert Wright Garage/Studio
168 Meade Street Ted Clay SIR
East Main & Third Streets The Marketplace Sign
358 East Main Street Rogue Ski Shop Sign
397 East Main Street Ginkgo Gallery Sign
258 "A" Street #2 Witch Hazel & Broom Sign
REVIEW BOARD
Following is the schedule (until the next meeting) for the Review Board,which meets every
Thursday from 3:00 to at least 3:30 p.m. in the Planning Department:
June 8 Skibby, Emerson and Mitchell
June 15 Skibby, Cardinale, Chambers and Lewis
June 22 Winston, Skibby, Emerson and Mitchell
June 29 Skibby, Cardinale and Lewis
OLD BUSINESS
National Historic Preservation Week
Lewis spoke about the awards which were presented and the ceremony. Skibby reported
on the tours he gave and the open house at the mausoleum. He said there were quite a few
Ashland Historic Conunission
Minutes
June 7, 1995 Page 2
people that came to the mausoleum during the short period of time he was there, and
suggested it be open and the cemeteries promoted every year during National Historic
Preservation Week. Emerson said Rod Reid gave a very informative Lithia Park tour,
focusing on Chautauqua and the flour mill.
The Commission was discouraged the Tidings did not run an article on the award ceremony
even though information was faxed and it was requested someone from the paper be present
for a photo and article as in years past. Weishahn will write a letter to the Tidings
regarding this.
Historic Preservation Ordinance Study Session
Knox related the next joint study session with the Planning Commission will be July 25th in
the Council Chambers at 7:00 p.m. to review the draft ordinance.
Mountain Avenue House
Lewis said he has been lobbying to save the house (discussed at last month's meeting), as
Parks Director Ken Mickelsen had slated it for demolition. He volunteered to do a floor
plan of the house and submit it as a nature study center. He noted that since it is City
property, the City should look at the house as an asset rather than a liability. It was also
suggested the house could be used for storage and restrooms.
NEW BUSINESS
Goal Setting/Orientation Meeting
It was decided the Commission will meet at the Community Center at 4:00 on July 5th for
a bus tour/goal setting/orientation meeting. Mitchell volunteered her newly remodeled
house for a 'box supper" before the regularly scheduled meeting that evening.
Election of Officers
Chairperson - Jim Lewis
Vice Chairperson - Terry Skibby
Planning Commission Liaison - Terry Skibby
Planning Commission Liaison Alternate - Fredricks Weishahn
City Council Liaison - Bill Emerson
City Council Liaison Alternate - Casey Mitchell
Winston moved to approve the above nominations and Harriff seconded the motion. It was
passed unanimously.
Ashland Historic Commission
Minutes
June 7, 1995 Page 3
Identification of Characteristics
Weishahn stated at the last Railroad District meeting Fred Glick had incited an idea to
identify certain characteristics of neighborhoods. When people come to the Historic
Commission for new development within certain areas, these characteristics would be given
to them to help depict compatibility. She noted Glick's partner has information to help
identify and define these characteristics for our own lists. These would not only be
beneficial to the developers, but also the Historic Commission members.
Discussion of the Railroad District Neighborhood meetings ensued.
ADJOURNMENT
It was the unanimous decision of the Commission to adjourn the meeting at 9:15 p.m.
Ashland Historic Commission
Minutes
June 7, 1995 Page 4
ASHLAND TRAFFIC SAFETY
COMMISSION
Thursday, May 25, 1995
Regular Meeting
ago
MEMBERS PRESENT: Don Laws; Lindsay Heard; Ken Hagen; Joanne Navickas; Walter
Schraub; Susan Beardsley-Einhorn; and Christine Schumacher.
Staff present: Pam Barlow, and Caralyn Dusenberry.
L CALL TO ORDER: 7:00 p.m. COUNCIL CHAMBERS:
Chairman Laws called the meeting to order at 7:04 p.m.
II. APPROVAL OF MINUTES: Thursday, April 27th, 1995
Minutes were approved as presented.
III. ITEMS FOR DISCUSSION:
1. Public Forum:
Ron Hobbs, Bicycle Commission member, stated he was present to hear the
Traffic Commission address the proposed Bicycle Master Plan map.
Sandra Proebstel, 276 "B" Street resident, presented map to the Commission (see
attached) in reference to alley between First and Second Streets and behind the
post office. She stated she attended a previous meeting last fall with the same
request and nothing has been done. The alley is being used as a two way street
and cars zoom through the alley to drive up the street towards town. She said
Copeland trucks are continuing to park and block the street and they would like
to see Copeland's parking in the lot the City paved for them enforced. She was
almost hit on two different occasions in the past month. She recommended a sign
"postal carriers only" be placed at the beginning of the alley. Discussion was
held on limiting traffic and signing. Beulah Smith, 159 N. Second, property
owner, and Noble Smith and Kendra Schmiedeskam, occupants of the Smith
property also discussed this situation with the Commission. Mrs. Smith stated
PAGE 1-(c:"Aminu, knuy95.Min)
she would like to see a speed limit in the alley enforced. Schumacher moved the
alley be made "one way" from Second Street to the Alley that enters Lithia Way
based upon Engineering Division approval. Navickas seconded motion. Motion
approved.
2. Bicycle Master Plan: Review
Barlow reviewed Bicycle Master Plan with the Commission. Barlow stated this
plan would be presented to TPAC at their next meeting. She reviewed
recommendations from the Bicycle Commission. Discussion was held on placing
a bicycle bridge attached to existing East Main Bridge. Barlow noted corrections
on the map and recommended changes.
Barlow stated everything except Wendy Eppinger's property has been approved.
Final approval from ODOT is still being processed. Discussion was held on the
section of the bikepath going by student housing next to SOSC. The Talent to
Ashland section of the bikepath has gone to bid. Discussion was held on Rail
Tech's daily service affecting the bike plan. The three biggest concerns are the
bridges across the freeway at East Main and Hwy 66, and the railroad on the
north end of town. It was the consensus of the Commission that final approval
of the plan should include resolutions of these problems.
Heard moved the Traffic Safety Commission give general approval of the
proposed Bicycle Master Plan with concerns addressing traffic safety problems
at East Main and Hwy 66 bridges crossing the freeway and the railroad on North
end of town. Beardsley-Einhorn seconded motion. Motion approved.
3. Tolman Creek L.I.D.: Set Public Meetine
Thursday, June 8th, at 7:30 p.m. is the date set for the Tolman Creek L.I.D.
public meeting.
4. Fordyce Street LID Meeting: Report on Joint PW/Planning Intro Mtg.
Barlow stated there is interest primarily in adding sidewalks to the Fordyce Street
area because there are more families and small children needing pedestrian
access. Discussion on planning mechanisms and LID's will be on the next
meeting agenda. The next step will be to make a proposed design.
5. Van Ness Street Sidewalk Improvements: Update
Barlow stated the Bike Commission initiated Van Ness Street improvements
include sidewalks. Original plan was to pave and widen. A breakdown and
design for sidewalks on the residential side, and also no parking which would
allow shared width for bicycle access. These improvements have been delayed
this year. A small width is still needed at the SOS Plumbing business (comer of
Water and Van Ness).
PAGE 2-(<:i r=inu�Wry9s.Min)
6. Proposed Height Restriction for Vehicles Parking at Corners with Vision
Clearance Problems: Discussion
Barlow asked if the Traffic Commission wanted to work on this issue in order to
resolve. Oak Street and East Main have RV's and campers parking on corners
and makes vision clearance a nightmare. Albertsons and Tolman Creek Road has
the same problem. Barlow discussed signs in other cities which state "no RV's
or campers allowed to park." It was a consensus of the Commission that this is
a serious problem. Hagen recommended Officer Jensen be contacted and issue
discussed with him. Barlow stated Jensen, Engineer Tech Ray Smith and her
would meet and report back to the Commission. Beardsley-Einhorn
recommended Commission members list vision clearance problems within the
City and bring the list to the next meeting.
7. Subcommittees:
Sidewalk Planning;.
We are waiting for Madding to get information back on this issue. A
priority list will be made. Discussion was held on funds available and
matching grants. Discussion was held on the purpose of this sub-
committee. There is technically no need for this committee. Hagen stated
TPAC should handle this and a member from the Traffic Safety
Commission be a representative.
Planning for Crosswalk Awareness Week:
The sub-committee met Tuesday and tentative ideas were discussed. They
will meet again following this meeting and finalize plans.
Handicap Access Subcommittee: Status Report on Research:
Hagen stated this committee will meet June 9th at 3 p.m. He stated the
list of handicap access needs is outdated but there are several that have not
been addressed.
Siskiyou/East Main Intersection:
Nothing to report.
8. Review Summer Schedule. (Combine July/August Meeting?
I
There will be no July meeting. The Commission will meet August 24th for July
and August meetings.
PAGE 3-(c:uvAmin"wun,Y95.min)
9. Ot er@,
Heard asked about the April 26th request from Jim Watson. He requested a
"one-way" street for Catalina. The School District is also interested in making
Catalina a "one way" street. The meeting has not taken place. John McLaughlin
and Barlow agree that the 'one way" is a bad idea.
VI. Informational Items:
Barlow recommended periodicals that can be loaned to Commission members.
Heard asked what is being built behind Bentos. Laws stated it is a four unit
apartment. Access is from the parking lot at Bentos and the access is being
narrowed.
VII. ADJOURN:
There being no further business the meeting adjourned at 8:46 p.m.
Respectfully submitted by,
A Caraly Dusenberry
Administrative Secretary
Public Works Administration
PAGE 4-(c:" f\minu &\mry95.Min)
y_; .`• ASHLAND AIRPORT COMMISSION
Noon, Wednesday, June 7, 1995
AT THE COUNCIL CHAMBERS
1175 East Main Street
MEMBERS PRESENT: Chairperson Linda Katzen; William Skillman; John Yeamans; Paul
Mace; Merle Mills; Laura Craven; Lyle Smith and Alan DeBoer;
City Council Liaison Mayor Cathy Golden. Staff present: Pam
Barlow; and Caralyn Dusenberry.
I. CALL TO ORDER: 12:00 Noon, COUNCIL CHAMBERS
Presentation of Award: Thank you to Jerry Insley for service.
Chairman Katzen called the meeting to order at 12:02
Katzen presented Insley with a plaque/certificate of appreciation for his hard work
on the Airport Commission.
Katzen noted the agenda read the next meeting would be held "June 7th." Next
regular scheduled meeting would be July 5th.
I. APPROVAL OF MINUTES: Wednesday, May 3, 1995
DeBoer moved approval of the May 3rd minutes. Yeamans seconded motion.
Motion approved.
III. OLD BUSINESS
A. Hangar Lottery: Water Service Status Report
Barlow stated there was a copy of the "Notice For Drawing Of The Ground
Lease" in each Commissioner's packet. DeBoer asked when the rate
changed and Barlow stated July 1. DeBoer asked that the starting rate be
set at the July 1 rate. Barlow stated she would see that this change was
made. Discussion was held on the lease. Chuck Schafer asked if this was
setting a precedent and it was the Commission's consensus that there are
no precedents because each case is different. Merle moved that Pam send
the notice to the City Attorney. Mace seconded motion. Motion was
amended to place the July 1 CPI rate in the notice/agreement. Motion
approved. One opposed.
PAGE 1—(c:tirp\.i. l \j.95.Min)
B. Electric Use at Runway/Controlled Runway Lights:
Barlow stated Skinner has collected information on different lighting
systems. There is billing information in the Utility Department and she will
be meeting with them. The next step is to combine the data and determine
a cost figure. Runway would be lighted from midnight to six o'clock. All
this information would be brought back to the Commission in proposal form
and placed on the next agenda. The Medford tower has been shut down
from 10 p.m. to 7 a.m., Mike (?), a member of the audience, stated. Barlow
stated she would look into the hours.
C. Review Comments Recommendations, Commendations: Airport
Appreciation Day May 21, 1995:
Yeamans stated that Clark Hamilton put in a tremendous amount of effort
for the Airport Appreciation Day. It was a success and there were a lot of
improvements in the organization of the event. There were 136 rides sold.
EEA gave free rides. Skinner commented to Yeamans that "this was the
least stressful' airport appreciation day. The skydivers and the radio control
was well organized. Katzen commended Al Alsing for his hard work and
organizational skills. Alsing stated he could not have sold the rides without
help from the Chamber of Commerce personnel. Katzen will present a
"thank you" to the Chamber. The traffic counter logged 850 cars. Joe
Morgan and the CAP members had the best parking arrangements ever.
Gross income was $1100. The bills have not all been paid to determine net
profit. Cliff asked if Ron Tycer was sent a letter of appreciation. Barlow
asked for a list of names and addresses for the file. Yeamans told Cliff that
the King Air was a draw and a big help. Chuck Knorr and Patrick Henry did
a great job also. Barlow and Yeamans received comments that this was the
"best fun freebie" they had attended.
D. Review of Safety Reports:
Barlow stated Skinner was attending a meeting out of town. She handed
out the monthly report. Comments were made in reference to weed
spraying. Barlow stated Public Works would see what they can do.
IV. NEW BUSINESS
A. Report from the Ashland Airport Association (President Clark Hamilton, Vice
President John Yeamans):
Yeamans stated they were taking the month off.
B. Proposal to Delete Airport Business License Surcharge:
This item came to the Commission from Turner in the Finance Department.
This is to assure that the Airport Business License are evident. There is an
enforcement problem. There was only $80 collected last year. Mace
moved the Airport License surcharge be implemented. Yeamans seconded.
Motion approved.
PAGE 2—(c:.irp\, io Nl..95.min)
C. Other:
V. AIRPORT MANAGER REPORT/FBO REPORT
A. Status of Airport
There was no discussion on Skinner's report. There were several noise
complaints received on Airport Appreciation Day.
B. Financial Report
The financial report was in the packet and no comments were made.
VI. INFORMATIONAL ITEMS:
Mayor Golden was not present at the May 30th meeting as stated in the minutes.
Smith stated he made changes in the flyers he had presented to the Commission
the previous month. Comments received for changes have been made. Flyers
were handed out to Commissioners. Katzen thanked Smith for his "good job" on
the flyers.
Barlow stated that the pre-construction conference for the Airport Construction
project took place that morning as scheduled.
Schafer stated he understands that at the last month meeting the Commission
approved someone to move into DeBoer's hanger. Mace stated that all the
Commission did was re-iterated the policy that during the first six months the
hangar is vacant, it is up to the current lessee to decide who they want in the
hangar. Schafer referred to minutes from the May, 1991, meeting in which that the
policy was different then is currently being used. Discussion was held on this.
Schafer said he is a renter and it bothers him to have DeBoer set on the board
and adjust his rent. He thinks DeBoer ought to abstain from making decisions on
rent rate for the airport. Yeamans stated there is a concern for both he and
DeBoer. Golden stated the difference is that DeBoer rents 12 hangars and it is a
source of income and other Commission members do not have a source of
income from the rentals. Discussion was held on decision making on CPI rates.
It was the conclusion of the Commission that they do not set the rates. The rates
are determined by the CPI.
Schafer stated that deletion of Steve Green's door closes off an exit for his hangar.
This was addressed at the previous meeting and Public Works is in the process
of making an exit door. Skillman recommended egress be made to the outside.
Barlow stated she has checked into metering the hangars individually. She will
report on this at the next meeting.
PAGE 3-(c:.4mfn"wym<95.Mi")
VII. ADJOURN:
There being no further business Katzen adjourned the meeting at 12:42 p.m.
Respectfully submitted,
Caral n Dusenberry
Administrative Secretary
Public Works & Engineering Division
PAGE 4-(c:,vp mevwyunc9s.M n)
FOREST COMMISSION
1,
Regular Meeting
June 14, 1995
h
Members Present: Pete Seda; Don Ferguson; and Bob
Asher. Staff present: Pam Barlow; Keith
t ,tit a Woodley and Caralyn Dusenberry.
I. Call to Order: The meeting was not called to order because there was not a quorum.
II. Minutes of Meeting: May 10, 1995
III. Items for Discussion
A. Neighborhood Forest Management Meetings/Public Information Program--Planning for
future meetings:
1 Neighborhood Meeting for area "2".
2. Next Step:
B. Interface Fuel Break Mapping: Dominic RoWn, SOSC:
C. Interface Contracting. Regional Fire Drill: Woodley
D. National Trails Program: Discussion:
E. Commission Direction: Facilitated by Commissioner Ferguson:
F. Other
V. Review/Set Couunission Calendar
A. Joint Committee Interface Hike: White Rabbit Trail. Saturday July 29 8 a.m.
VI. Other Business
VII. Adjourn
PAGE 1—(cfo t\minut kju"e95.Min)
BICYCLE COMMISSION
June 20, 1995
MEETING MINUTES
COMMISSIONERS PRESENT: Rees Jones; Sarada; Susan Reid; Jack Hendricks; and Larry
Hobbs. Staff present: Pam Barlow and Caralyn
Dusenberry. Ken Hagen, City Council.
I. CALL TO ORDER:
Chairman Reid called the meeting to order at 12:07 p.m.
H. APPROVAL OF MINUTES: May 20, 1995
Hobbs moved the approval of the minutes. Jones seconded. Motion approved.
M. ITEMS FOR DISCUSSION:
A. Facility Development Update:
Bicycle Master Plan: Adoption Process:
Hagen stated TPAC had approved the proposed Bicycle Master Plan. Discussion
was held on Councilor Law's concerns in reference to a section of trail located
on the hillside. Concerns were expressed in reference the two freeway overpasses
with dedicated lanes. Reid stated everything is on track as well as possible.
Discussion was held on Commission members attending Council meeting to show
support of the proposed plan.
Reid stated bicycles are very important and will become more important as they
are used for an alternate mode of transportation. Discussion was held in
reference to the plan it's relativity to the Comprehensive Plan. Hobbs stated the
map shows an existing bikepath on overpasses and Commission agreed these were
PAGE 1 (a:ntc\minuulj=95]din)
dedicated lanes. Barlow asked if there were questions or issues that would need
to be brought to the Council's attention at it's meeting that would take place that
evening. She also had the completed map with the updated recommendations.
Discussion was held in reference to Ashland Street and the meetings Reid and
Hagen attended in reference to future plan for this area: Hwy 66 may become
under the City's ownership; and how the City can make sidewalks more
accessible. Hagen stated there were two positions (1) narrow the street and place
a median strip, (2) leave it as is and add sidewalks. They do not see bicycles as
future customers. One of the big issues was funding. We need a plan that the
people will feel they have ownership in. Discussion was held on the design of
Hwy 66 and the intersection at Siskiyou.
B. Bicycle Safety Education:
Barlow stated the Commission has not discussed bicycle safety education recently
and if they are going to do something in the fall for the school kids they need to
make the decision now. Hagen recommended the Fourth of July parade be used
for a time to advertise. Discussion was held on deadline for parade. Discussion
was held on a Utility Billing insert, newspaper article with photographs, video for
Cable Access, Town Hall meeting, and also "new student" orientation day at the
schools. August meeting Commission will look at text for the newspaper ad.
C. Summer Schedule Review
The July meeting was cancelled. Next meeting will be held August 15th at 12
noon.
D. Other:
No comments.
IV. COMMENTS: Commission or Spectators
V. INFORMATIONAL ITEMS:
VI. ADJOURNMENT:
There being no further business the meeting adjourned at 1:00 p.m.
Rep pectfully su fitted by,
Caraly Dusenberry
Administrative Secretary
PAGE 2-(cb4cehninums\j=c95.Min)
CITY OF ASHLAND
PARKS AND RECREATION COMMISSION
REGULAR MEETING
MINUTES
May 22, 1995 Chair Alsing called the meeting to order at 7:00 p.m.
at the department office, 340 S. Pioneer Street.
ATTENDANCE:
Present Pat Adams, Al Alsing, Bob Bennett, Teri Coppedge,
Laurie MacGraw, Ken Mickelsen.
Absent None
I . ADDITIONS OR DELETIONS TO THE AGENDA None
II. APPROVAL OF MINUTES
A. Regular Meeting - April 27 1995
Commissioner Adams made a motion to approve the minutes of the Regular
Meeting of April 27, 1995 as written. Commissioner MacGraw seconded.
The vote was: 5 yes - 0 no
B. Special Meeting - May 10 1995
Commissioner Adams made a motion to approve the minutes of the Special
Meeting of May 10, 1995 as written. Commissioner Bennett seconded.
The vote was: 5 yes - 0 no
III. BILLS AND FINANCES
A. Approval of previous month's disbursements
Commissioner MacGraw made a motion to approve the previous month's
disbursements as indicated by Payroll checks #8121 - 8201 in the amount
of $44,763.04 and Payables checks #10682 - 10802 in the amount of
$117,367. 13. Commissioner Adams seconded.
The vote was: 5 yes - 0 no
IV. AUDIENCE PARTICIPATION ON THE AGENDA
A. Ashland Senior Board regarding Hunter Park Building expansion
Jean Monroe, Chair of the Ashland Senior Board, Sharon Laws , Director
of the Senior Program, and Peggy Christensen, Ass. City Administrator,
were present in the audience to seek approval from the Commission on an
expansion project for the Hunter Park Building.
Regular Meeting - May 22, 1995 Page 2
Ashland Parks and Recreation Commission
Hunter Park Building expansion - Continued
Jean Monroe explained that the Senior Board's goal is to provide a
place that seniors could call their own and gather for all kinds of
purposes, drop-in and planned activities. Their proposal would be to
expand the Hunter Park Building to provide an additional 1 ,000 square
feet to the building for that purpose. She said that the Senior Board
intended to fund the expansion through community donations . However,
prior to seeking donations , the Board was asking for the Commission's
support of the project .
Director Mickelsen indicated that if there is sufficient commitment and
support from various senior groups to raise the monies necessary for
the addition, department staff believes that the .timing is ideal
because money to remodel the building has already been budgeted for the
1995-96 fiscal year. He indicated that department staff could do some
of the work and serve as general contractor for the remodeling and
expansion phases of the project. Staff labor and the $15,000 already
budgeted for remodeling would be the department contribution to the
project.
Commissioner Alsing asked whether or not any drawings of the proposed
expansion had been made. Ms. Christensen replied that as yet only
enough of a drawing to project square footage. She said that if the
Commission approved the project in concept, more detailed drawings and
cost estimates would be made. In response to a question concerning a
timeline for the project, Ms. Christensen indicated that a year from
this fall would be reasonable so that the Board would have time-to
apply for grants to assist with the funding.
MOTION After further brief discussion, Commissioner Coppedge made a motion to
support the concept of expanding the Hunter Park Building along the
guidelines presented by the Senior Board and department staff.
Commissioner Adams seconded.
The vote was : 5 yes - 0 no
Commissioners wished the Senior Board success with their endeavor and
asked that they keep in touch regarding progress.
B. Fire Chief Woodley on fire suppression tank at Strawberry-Hald Park
Fire Chief Woodley was present in the audience to respond to questions
regarding the Fire Department's request to install a water supply tank
for helicopter fire suppression on Strawberry-Hald Park land. He said
that due to the necessity of a rapid turnaround time from water source
to fire for helicopter operations, it is vital to establish a location
for helicopter water bucket dipping somewhere in the general area of
Strawberry Lane. The proposal would be to place into the ground a 10'
to 12' wide tank which would hold approximately 10,000 gallons of
water. In reviewing the area with staff from Jackson County Fire
District #5, the Oregon Department of Forestry, and Park Superintendent
Steve Gies, it was determined that the project could be accomplished
Regular Meeting - May 22, 1995 Page 3
Ashland Parks and Recreation Commission
Water tank at Strawberry-Hald Park - CONTINUED
easily and be left in such a condition as not to detract from the
overall use of the park area. He said that the Commission would not be
responsible for any costs associated with the project.
MOTION After discussion, Commissioner Bennett made a motion to approve the use
of a portion of the Strawberry-Hald Park site for placement of a water
storage tank for use in suppressing fires as outlined by Chief Woodley
and department staff. Commissioner MacGraw seconded.
The vote was: 5 yes - 0 no
V. AUDIENCE PARTICIPATION NOT ON THE AGENDA None
VI. OLD BUSINESS
A. Report on reducing fire danger and status of trees at Siskivou Mt Park
Giving a brief report of the status of dead and dying trees at Siskiyou
Mountain Park, Director Mickelsen indicated to the Commission that
staff had been looking at options available in the continuing effort to
reduce wildfire hazards on the property. He reported that Jeff
McFarland has been working with Croman Corp. to determine whether or
not it would be economically feasible to use helicopter logging to
remove the trees from department property. Croman will be working in
the general area of our property next month, and, if it is determined
that helicopter logging would be feasible, staff would .recommend that
this would be the appropriate time to remove our dead and dying trees .
MOTION After brief discussion, Commissioner Adams made a motion to have staff
continue to work with Croman Corp. to evaluate the possibility of
having dead and dying trees removed from park property by helicopter
logging, and, if feasible, to move forward with the project.
Commissioner Bennett seconded.
The vote was: 5 yes - 0 no
VII. NEW BUSINESS
A. Authorization to advertise for bids for new vehicle
Director Mickelsen indicated that authorization to advertise for bids
was needed if the department was going trade in and purchase the
department's van. After brief discussion, Commissioners decided to
keep the current vehicle for a while longer.
VIII. CORRESPONDENCE, COMMUNICATIONS, DIRECTOR'S REPORT
A. Development of summer youth program at Ashland Middle School
Director Mickelsen reported that he had been working with school
district staff on the concept of running a recreation program for
Middle School age youngsters at the Middle School facility this summer.
He briefly outlined a program in which all kinds of activities would be
offered at the Middle School gym and cafeteria during evening hours for
that age group. He asked whether or not the Commission would support
the concept, and, if so, would authorize expenditure of Youth Activity
Levy monies for the program.
Regular Meeting - May 22, 1995 Page 4
Ashland Parks and Recreation Commission
Youth Activities Programs - Continued
NOTION Commissioner Coppedge made a motion to have staff move forward with the
development of a youth activity program for Middle School age children
to be located at the Middle School allocating $5,000 from the Youth
Activities Levy for the project with option to review the budget later
in the summer. Commissioner Adams seconded.
The vote was: 5 yes - 0 no
Commissioner Adams said that she felt that the Commission should at
this time also allocate additional funds for the Ashland Teen Center
sponsored by Youthworks as previously discussed.
hi0ii0n' Commissioner Adams made a motion to make a minimum allocation of 51 ,000
for additional programming for the Ashland Teen Center from the Youth
Activities Levy directing staff to work with the Teen Center Director
on how the funds could best be used. Commissioner MacGraw seconded.
In discussion, Commissioner Coppedge suggested that staff work with the
Teen Center so as not to duplicate services offered. Commissioner
Adams also suggested that a record be kept at both locations indicating
levels of participation.
The vote was: 5 yes - 0 no
B. Senior Newsletter, etc
Jill McClelland, Projects Coordinator, reported that the first Senior
Newsletter would be ready the first week in June. She also said that
several "senior" walks had been scheduled, approximately two per month
on Tuesdays.
Commissioner Adams inquired as to whether or not a "youth" newsletter
had been developed. Ms. McClelland indicated that there had not yet
been sufficient time to work on that project.
IX. ITEMS FROM COMMISSIONERS.
A. Teri Coppedge - Siskiyou Mt. Park and trails week
Commissioner Coppedge inquired as to whether or not an activity had
been planned to coincide with National Trails Week. Director Mickelsen
reported that staff was working on it.
X. NEXT MONTH'S AGENDA The next Regular Meeting was scheduled for '
Tuesday, June 27, 1995 at 7:00 p.m.
XI. ADJOURN TO EXECUTIVE SESSION - Land Acquisition
Regular Meeting - May 22, 1995 Page 5
Ashland Parks and Recreation Commission
XII. RE-CONVENE TO REGULAR MEETING
XIII: ADJOURNMENT With no further business, by consent, Chair
Alsing adjourned the meeting.
Respectfully submitted,
Ann Benedict, Business Manager
Ashland Parks and Recreation Department
0
OF AS&
' . IREG0�.•�•'
.. June 19, 1995
11: Honorable Mayor and City Council
rani: Pete Lovrovich, Director of Electric Utilities
�$ubjprt: Electric Department Status Report
The following is a condensed report outlining our principal activities for the past month and
our fiscal year status report of major projects for the year 1995-96.
PRINCIPAL MONTHLY ACTIVITIES:
Oak Knoll/Neil Creek Street Highway Project:
Due to the ODOT (Oregon Department of Transportation) rebuilding a portion of the
Highway 66 adjacent to the Oak Knoll Golf Course, the Electric Department was required to
relocate a portion of the existing powerlines to facilitate construction. Along Highway 66
and at the intersection of Highway 66 and Crowson Road, 2500 feet of a double circuit
powerline had to be rebuilt. Due to the nature of the project, the ODOT will pay for the
relocation costs.
Reeder Gulch Power House and Powerline:
New programming has been installed on the SCADA system for the Hydrogenerator which
will enable us to more closely monitor power output and more accurately troubleshoot
problems should they arise. We have also rebuilt the main overhead distribution tower at the
power house to facilitate additional clearance and construction of the new Water Treatment
Plant.
Croman/Power Rates:
I have discussed with Brian Almquist the possiblity of providing Croman Mill with a special
power rate (provided by BPA) with the possiblity of financially helping their economic
situation in hopes of their reopening. I have also spoke with a rate specialist at BPA, and
they are considering a one year proposal.
1
North Main/Maple Street Highway Project:
The Electric Department will begin installing underground powerlines to replace existing
overhead lines along the North Main and Maple Street intersection within the months of June
and July. We do not anticipate having any traffic problems during construction due to the
fact that most of our work will be done outside of the traveled roadway. Again, we have
obtained funds from the ODOT for this relocation project. This project will enhance the
esthetics within the primary entrance to our City.
STATUS REPORT FOR 1995-96 PROTECTS:
Mountain Ave. Substation/Distribution Feeders:
As projected, the new substation and distribution feeders have been built and energized.
Projects were completed approximately 14% under projected costs.
Peak Demand Load Shitting:
We are currently conducting an in house feasibility study utilizing SCADA switching systems
in order to adjust maximum demand peaking upon heavily loaded feeders. We plan to
conclude our study by mid-July. We will be receiving BPA's new rate schedule at that time,
and we will be able to accurately determine cost effectiveness. A report will be forthcoming.
Integrated Resource Plan:
We are currently looking at what conservation and generation resources are available to us in
order to meet our demands, including what BPA offers compared to other possiblities.
Brian Almquist and I have met with P.P.&L. to discuss possible options. P.P.&L. will
consider and may make proposals regarding such items as, wholesale power.
2
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Monthly Building Activity Report: 05/95 Page 1
# Units Value
SINGLE/MULTI-FAMILY & TOURIST ACCOMODATIONS:
Building: _
ACCESS RESIDENTIAL UNIT 2 64,401
ADDENDUM PERMIT 9504003 1 0
ATTACHED GARAGE 1 4,067
DECK 1 600
DECK COVER 1 901
FENCE 1 1, 000
FIRE SPRINKLER SYSTEM 1 5, 100
GARAGE 2 14,881
GARAGE & RETAINING WALL 1 18, 000
INSTALL WINDOW 1 600
NEW GARAGE/STUDIO 1 40, 368
PARTIAL REROOF 1 1,800
POOL 1 17, 000
REMODEL & ADDITION 2 292,763
REPL WINDOWS/DECK/RAILS 1 12,000
REVISION OF SFR 1 0
SFR 14 1, 551,852
SOLAR WATER HEATER 1 2,800
TEMP POWER POLE 1 137
WATER/SEWER/STORM DRAIN 1 350
WINDOW 1 200
Subtotal: $ 2, 028,821
Electrical:
2 BR CIR FOR FURN & A/C 1 300
2 BR CIR FOR FURN/AC 1 200
4 BRANCH CIRCUITS 1 950
ALARM SYSTEM 1 100
CHNG SERV TO UNDERGROUND 1 430
SERVICE + 10 BR CIRS 1 750
SERVICE CHANGE 1 400
Subtotal: $ 3, 130
Mechanical:
2 GAS FURN, A/C, 4 BR CIR 1 5,729
GAS FURNACE 1 2,842
GAS LINE/FURNACE/l BR CIR 1 9, 652
GAS LINE/FURNACE/AC 1 6, 349
r ,
Monthly Building Activity Report: 05/95 Page 2
# Units Value
SINGLE/MULTI-FAMILY & TOURIST ACCOMODATIONS:
Mechanical:
GAS LINE/FURNANCE/AC 1 5, 647
GAS LINE/GAS FURNACE 1 2,368
GAS LINE/GAS RANGE 1 250
GAS LINE/STOVE/LOG LIGHTR 1 100
INSTALL HEAT PUMP 1 3,499
REPLACE GAS FURNACE 1 1, 782
Subtotal: $ 38,218
Plumbing:
CONVERT TO ACCESS RES UNT 1 800
EXEND SPRINKLER SYSTEM 1 500
REPLACE 5 PLMG FIXTURES 1 950
REPLACE ELECT WATER HTR 1 420
SEWER LINE 2 1,700
Subtotal: $ 4, 370
***Total: $ 2, 074,539
COMMERCIAL:
Building:
FENCE 1 4, 000
FIRE SPRINKLER SYSTEM 1 4, 975
INTERIOR REMODEL 1 4,500
PAD FOR GAZEBO 1 1,500
Subtotal: $ 14,975
Electrical:
1 BR CIR FOR DISHWASHER 1 575
2 BR CIR FOR A/C UNITS 1 400
FEEDER & 4 BRANCH CIRCUIT 1 750
SECURITY SYSTEM 1 717
Subtotal: $ 2,442
Mechanical:
2 GAS PACKS 1 10,000
Monthly Building Activity Report: 05/95 Page 3
# Units Value
COMMERCIAL:
Mechanical:
GAS LINE/_FURN/1 BR CIR 1 6,795
MOVE COMPRESSOR/2 BR CIRS 1 750
Subtotal: $ 17,545
Plumbing:
ADD LAVATORY/WATER HEATER 1 400
Subtotal: $ 400
***Total: $ 35,362
Total this month: 72 $ 2, 109,901
Total this month last year: 82 $ 3 , 663 , 664
Total year to date: 874 $21, 196, 235
Total last year: 1007 $18, 114, 632
This month This month This year
last year
Total Fees: 24,932 38, 189 246,911
Total Inspections: 522 546 6162
NEW CONSTRUCTION: 5/95
RESIDENTIAL
PAGE NO. 1
06/26/95
ADDRESS #UNITS CONTRACTOR VALUATION
** ACCESS RESIDENTIAL UNIT
961 TOLMAN CREEK RD ADAMS CONSTRUCTION 32200. 68
967 TOLMAN CREEK RD ADAMS CONSTRUCTION 32200. 68
** Subtotal **
64401.36
** ATTACHED GARAGE
330 LAUREL ST N . OWNER 4067.50
** Subtotal **
4067 .50
** GARAGE
761 TOLMAN CREEK RD KEN KRUMDIECK INC 10000. 00
209 CROWSON RD BERGREN, JOHN CONTRACTOR 4881.00
** Subtotal **
14881. 00
** GARAGE & RETAINING WALL
507 TUCKER ST SCHMIDT, STEVE 18000.00
** Subtotal **
18000. 00
** NEW GARAGE/STUDIO
97 PINE ST HATCH, J. L. CONSTRUCTION 40368. 00
** Subtotal **
40368. 00
** SFR
1071 WILDWOOD WY CAMPBELL, TOM 142681.96
1274 ORCHID ST DE ASCENTIS, TOM- BUILDER 75800. 00
401 MERRILL CR VANDER LIND HOMES 167763.01
171 CRISPIN ST MEDINGER CONST. CO. INC. 82523 . 00
760 JAQUELYN ST STURLEE CONSTRUCTION 93799.00
1245 ORCHID ST RARITY, MICHAEL 87816.95
CONSTRUCTION
580 OAK ST MC FADDEN, 100000. 00
ROGER--CONSTRUCTION CO.
168 MEADE ST KURTZ, SCOTT CONSTRUCTION 200000.00
1122 TOLMAN CREEK RD ROUPP, BRAD - 106100. 56
CONSTRUCTION
1126 TOLMAN CREEK RD ROUPP, BRAD - 106100.56
CONSTRUCTION
1128 TOLMAN CREEK RD ROUPP, BRAD - 106100.56
CONSTRUCTION
1364 MILL POND RD MEDINGER CONST. CO. INC. 101000. 00
963 TOLMAN CREEK RD ADAMS CONSTRUCTION 91083.28
969 TOLMAN CREEK RD ADAMS CONSTRUCTION 91083 .28
** Subtotal **
1551852 . 16
PAGE NO. 2
06/26/95
ADDRESS #UNITS CONTRACTOR VALUATION
** TEMP POWER POLE
965 TOLMAN CREEK RD ASHLAND ELECTRIC,INC. 137. 00
** Subtotal **
*** Total *** 137.00
1693707.02
NEW CONSTRUCTION: 5/95
COMMERCIAL
PAGE NO. 1
06/26/95
ADDRESS #UNITS CONTRACTOR VALUATION
** PAD FOR GAZEBO
364 WALKER AV OWNER 1500. 00
** Subtotal **
1500. 00
*** Total ***
1500. 00
June 30, 1995
M E M O R A N D U M
TO: Honorable Mayor & City Council
FROM: Brian L. Almquist, City Administrat r
SUBJECT: Monthly Report - June 1995
The following is a report of my principal activities for the
past month, and a status report on the various City projects and
Council goals for 1995-96.
I. PRINCIPAL ACTIVITIES:
1. Met with Susan Rubinyi-Anderson regarding French Sister
City matters.
2 . Had breakfast with SOSC President Reno regarding budget
and intergovernmental agreement issues for Cable Access.
3 . Had four regular weekly breakfast meetings with -Mayor
Golden regarding various City issues.
4 . Attended meeting at the Hospital with Fire and Hospital
personnel- concerning ambulance service issues.
S.Attended weekly meeting of the WWTP management committee.
6. Met with Lance Pugh to review progress on Lottery Grant
project at the Old Ashland Armory.
7. Attended luncheon with County Administrator Burke Raymond
to review progress on their negotiations with TCI for a
franchise, and discussed ORS190 Intergovernmental agreement
issues.
S. Had coffee with Councilor Reid about various issues.
9 . Attended meeting at SOSC with college and USFS officials
to discuss relocation of Ashland Ranger District offices.
1
10. Met with Skip Patterson of Pacific Power to discuss
cooperation and cost-saving ideas for the two utilities.
11. Met with Tim Billings to discuss potential of resuming
discussions on 18-hole golf course.
12 . Met with IBEW Business Manager Jim McLean to discuss
contract administration issues.
13 . Met with Councilor Laws, Peggy C. and Gary Brown to
formulate proposal for departmental studies for presentation to
quarterly Budget Committee meetings.
14 . Met with City Recorder to discuss records management
project.
15. Attended Quarterly meeting of OMEGA conservation group
in Portland.
16. Had coffee with Councilor Thompson to discuss various
City issues.
17 . Met with Sue Graham of Habitat for Humanity to assist in
locating spot to park their display on next four weekends.
18. Met with Bill Emerson to discuss final plans for Plaza
Island kiosk remodel.
19 . Attended third Wednesday Council study session.
20. Met with Pete Belecastro to review Cable Access budget
report and to discuss expansion plan.
21. Met with Parks Director Mickelson to discuss acquisition
of Beagle property on Mountain Avenue and possible involvement of
Ashland School District.
22 . Attended luncheon with School Board members DeBoer and
Busse and Director Mickelson to formulate offer to Beagle family
on purchase of 26 acres on N.Mountain Avenue.
23 . Attended part of the training session held at Buckhorn
Springs conducted by Bill Mathis for Public Works supervisors. .
24 . Had coffee with Councilors Reid and Hagen on various
City issues.
25. Attended meeting at Ashland Hospital along with 25 other
individuals regarding study of possible changes to Hospital
governance.
2
26. Participated in Ashland Town Hall on cable access with
Coucilor Laws and Mayor Golden.
27 . Met with officials of Railtex, Pam Barlow and-J-im-Olson
concerning use of their R/W for Central Ashland Bikeway.
28. Met with Councilors Winthrop and Reid to discuss
progress on management compensation survey.
29. Had lunch with Hospital Administrator Watson and Peggy
C. to discuss results of earlier meeting on Hospital governance.
30. Met with Ron Lamb of PNW Museum and Electric Utility
Director Lovrovich to discuss their request to attach banners to
city utility poles and lighting standards.
31. Took two days of vacation to Midwest. -
STATUS OF VARIOUS CITY PROJECTS:
1. Open Space Program. The Beagle property on North
Mountain Avenue has been appraised at $925, 000. This could be a
possible school/park acquisition. A meeting was held with family
members this week to discuss possible purchase. Ken has also
reached agreement to purchase three properties on Strawberry Lane
adjacent to the Hald property.
2 . Capital Improvement Plan. We have assigned a staff
member to this project and hope to have a draft plan for the
council to consider by early Summer.
III. STATUS OF 1995-96 COUNCIL GOALS:
1. Resolve the funding issue for wildfire fuels reduction.
Included in 1995-96 Proposed Budget. Keith Woodley has developed
a work program. The first project was recently completed off of
upper Morton Street. Other projects will recommence this Winter.
2. Commit to an ongoing matching grant program for LID
sidewalk construction in existing neighborhoods, not to exceed
$30 , 000 per year. This is included in the 1995-96 Budget. A
committee including the Mayor, Councilor Hauck and Hagen met on
April 12 to develop a process to publicize the availability of
this matching program. They have recommended a city match of
25%. This match would also apply to the TPAC sidewalk priority
list, which has an additional $20, 000 appropriated. Kelly Madding
and Pam Barlow are reviewing the joint list to map where parkrows _
are feasible. When this is completed, they will meet with Jim
Olson to finalize the list and refer it to the City Administrator
3
for approval. We want to proceed with the bids as soon as
possible for the Summer construction season.
3 . Prepare plan of options for reduction of dependence on
electric utility revenues. Staff conducted a retreat on April 26
to begin to develop options for Council consideration. New
developments at BPA and falling power prices may make this issue
of lesser priority.
4. Resolve office building/space needs issue. Planning
Director MacLaughlin presented the appraisal report on the Hillah
Temple together with an update of costs at the June 19 Council
meeting. A study session was requested to further refine our
position on an offer on the Hillah Temple.
5. Develop and implement a citizen/government communication
program which includes citizen input. Staff will begin working
on this after July 1. We have been meeting with the League of
Women voters on a similar project they have for increasing
participation in government and civic literacy.
NOTES TO STAFF:
1. Research the costs and feasibility of building a physical
model of the City for demonstration purposes. (Ken Hagen is
presented a prototype at the recent Council study session)
2 . Following TPAC adoption of the transportation plan, Staff
is to cost out the various "traffic calming" recommendations and
to report to the Council.
3 . Complete Management Compensation Study and present to
Council prior to 1995-96 salary recommendations. (Council adopted
methodology at its May 2 meeting and is to receive the study at
its July 5 meeting)
4. Place on future Council agenda , Councilor Thompson's
proposal of declaring Ashland a "Multi-modal City" and installing
appropriate signage. (At the June 20 study session, Councilor
Thompson requested that this idea be referred to TPAC)
5. The Council concurred with Councilor Law's proposal to
hold. quarterly meetings with the Planning Commission to review
one or more Comprehensive Plan elements. (First meeting was held
on May 30)
6. The' Council agreed to bring up Councilor Thompson's idea
of showing off Ashland/Talent products or services, using
economic development grant monies to the Chamber, during the
Budget Subcommittee presentation by the Chamber. (Staff wrote
4
letter to Chamber requesting that this matter be placed on their
Board agenda this coming Fall)
7 . Investigate the cost and feasibility of setting up a
store front for "green products" , e.g. energy efficient lighting
items, phosphate-free dishwasher detergent, etc. ( At the June 20
study session, Councilor Reid requested that this idea be
addressed by the newly-formed Conservation Commission)
Prian =LAlmqui
City Administr for
BA:ba
5
w,u C
'4°f ASNl.''•. City of Ashland
OFFICE Of THE MAYOR
... 20 E.Main 5treet A5hland,OR 97520
°4[00 ,
CATHY GOLDEN
MAYOR
(505)482-5211
June 29, 1995
TO: City Council Members
FROM: Cathy Golden, Mayor
SUBJECT: Appointment of Pete Lovrovich as Electric Utility Director
Attached is a memo from the City Administrator recommending the appointment of Pete
Lovrovich as Electric Utility Director.
I have personally spoken with former Electric Utility Director Al Williams, who was highly
complementary of Pete's skills and personal characte istics. I have also received a number of
favorable comments from the Electric crew about Pete's performance.
It is supportive to be able to promote from within and financially prudent to not incur
unnecessary recruitment expenses whenever possible. Pete Lovrovich's promotion will also
allow us to continue our business uninterrupted.
I would like to request City Council confirmation of Pete Lovrovich as Electric Utility
Director.
(r:MsyorV.mmh m=) -
-
emorartAum
June 29, 1995
�11II. Honorable Mayor Catherine M. Golden
(29 rOM: Brian L. Almquist, City Administr o
,�$UQjgd.- Electric Utility Director Appointment
For the past four months, Pete Lovrovich has served as our Acting Electric Utility Director. Pete was employed
by the City in March, 1990 as a Systems Design Technician. He previously worked for Peninsula Light Company
in Gig Harbor, Washington for 12 years as a Senior Field Engineer.
Pete has been assigned a wide range of duties since he began working for our city. He has shown that he is
versatile, well acquainted with the latest engineering practices, and is a good manager of personnel resources. Just
a little over one year after his employment, he was promoted to Electric Operations Superintendent.
Pete also has an excellent grasp of BPA and FERC accounting, and has been invaluable in budgeting and financial
reporting to these agencies.
I have also found him to be highly motivated. He has initiated several improvements in operations during his
tenure as Acting Director. As you know, he was solely responsible for convincing the State Highway Department
of the legal status of our North Main power line, which will result in a cash payment in connection with the
Maple Street tam lane project. It was Pete's suggestion that we use that payment to underground the entire line
along the east side of North Main Street.
I would like to recommend to you that Pete Lovrovich be appointed Electric Utility Director.
(r.Pon\Lovrvch.IV)
Attachment - R&=6
: ��..., Qmorandnm
June 7, 1995
0• Mayor and City Council
(29 rom: Mike Broomfield, Building Official
6$UbjUt- ADA BARRIER REMOVAL PLAN ORDINANCE
Bacl2round
With the adoption of the 1993 Oregon Structural Specialty Code,
many of the ADA requirements for existing buildings have become
enforceable building requirement for alterations and additions
requiring building permits in this jurisdiction. Chapter 31 of the
O.S.S. C. requires every project for renovation, alteration or
modification to be accessible and eliminate architectural barriers to
the facility up to an expenditure of 25 percent of the total project
cost.
Clearly, requirements outside the altered area are a departure from
traditional code enforcement and present a challenge to the developers
and owners of existing structures. The 25% Rule has implications
requiring changes to buildings which are required by ADA but are
now required by Oregon Building Law because a portion of the
structure is altered, (see ORS 447.241 attached).
An option for satisfying ORS 447 is a barrier removal plan which
requires an equivalent or greater level of barrier removal than
required by the 25% rule. You will recall the City Of Ashland
Barrier Plan initiated November 26, 1993 and now implemented.
Barrier Removal Plan Ordinance Adoption
Barrier removal improvement plans must include:
(A) A letter of participation from the building owner;
(B) A building survey that identifies existing architectural
barriers;
(C) An improvement plan and time schedule for removal of
architectural barriers; and
(D) An implementation agreement. The plan must be
reviewed upon completion or every three years for
compliance.
The building permit process does not provide funding or procedure to
deal with the Barrier Improvement Plan provision within the Oregon
Building Code. The City Attorney has developed an ordinance which
meets the required standard. Public meetings have been held by the
Building Official to explain this option to the development community
including realtors and lenders. Response to the proposed ordinance
was generally positive when viewed as an option to a difficult
building code requirement.
Recommendation:
Ashland Municipal Code Section 15.04.105 will provide methodology
for ORS 447.241 without producing a local 'Unfunded Mandate'. It
gives the permit applicant flexibility and time. It provides the Ashland
Building Division with the means and funding to enforce provisions
of the Oregon Structural Specialty Code which extend beyond
completion of building permit.
I will be available at your next council meeting to answer questions.
' ORDINANCE NO.
AN ORDINANCE ADDING SECTION 15.04.105 TO THE ASHLAND
BARRIER MUNICIPAL CODE RELATING TO
BUIL INGS AND ESTABLISHING LIENSFOR SUCH PLANS. FOR
THE PEOPLE OF THE CITY OF ASHLAND DO ORDAIN AS FOLLOWS:
SECTION 1. The following section is added as Section 15.04.105 to the Ashland
Municipal Code: -ment Plans
15.04.105 0 BarrrieeraR em Rem m roy
mp ovement Plan eauthorized under Official
OR
may app
447.241 when
1. All requirements of that statute are met and approved by the building
official;
2. The approval by the building official is made in writing together with
the date of the approval; and
3. The value of the improvements required by the plan are entered into
the city lien docket as provided in section 15.04.105.8.
B. The value of the improvements required by the plan shall be chargeable as
a lien upon the property subject to the plan. The city recorder shall enter in the
city lien docket a statement of the value of the plan improvements together with
a description of the plan improvements, the name of the owners of the property
and the date of the approval of the plan by the building official. Upon such
entry in the lien docket, the amount so entered shall become a lien upon the
property.
1. The determination of value for the plan improvements shall be made
by the building official. Such determination shall include the value of all
construction work necessary to accomplish the plan, as well as all finish work,
painting roofing, electrical, plumbing, heating, air.conditioning, elevators, fire
extinguishing systems and any other permanent equipment. The value shall
also include the cost of future inspections by the Building Official to determine if
the plan is being or has been met.
2. Upon completion of the plan improvements, the building official shall
certify to the city recorder that all improvements have been made. from the I en
certification, the city recorder shall remove the lien on the property
docket. ing
3. Upon partial completion of the plan improvements,o tt ,he uil certify to
official, when requested by the property sh
PAGE 1-BARRIER REMOVAL PLANS ORDINANCE Word%bnrtim.ord)
`J
the city recorder that plan improvements have been partially made. The `
certification shall state the value of improvements yet to be made and the city
recorder shall amend the lien docket to reflect such value.
C. If the plan is not completed according to its terms, the city may proceed to
foreclose the lien in the manner provided by the general law in the State of
Oregon for the collection of real property liens. No foreclosure suit shall be
filed, however, unless the property owner is first given 30-days written notice
specifying the nature of the incompletion and an opportunity for the owner to
complete the plan within such 30-day period.
The foregoing ordinance was first read by title only in accordance with Article X,
Section 2(C) of the City Charter on the day of
1995, and duly PASSED and ADOPTED this day of
1995.
Barbara Christensen, City Recorder
SIGNED and APPROVED this day of 1995.
Catherine M. Golden, Mayor
App oved as to fo :
V
Paul Nofte, City Attorney
PAGE 2-BARRIER REMOVAL PLANS ORDINANCE )p:Ord\bed.r.ord)
CITY ATTORNEY
CITY OF ASHLAND
20 EAST MAIN STREET
(503) 482-3211, EXT. 59
MEMORANDUM
June 28, 1995
To: Mayor and City Council
From: Ir -' Paul Nolte
Subject: Audit Committee Resolution
The attached resolution has been modified from the resolution first presented for
council consideration at its last meeting in June. Because of time restrictions and
citizen interest in the resolution, consideration of the resolution was postponed to the
July 5th meeting of the council.
The modification is in section 4.C.3 and was made at the request of Martin H. Levine
who is a member of the ad hoc committee formed to recommend changes to the
existing audit committee. The change he suggested is as follows (annotated to show
deletions and additions - deletions are lined threugh and additions are
SECTION 4. Responsibilities. The committee shall be
responsible to:
C. Make recommendations, if any, to the council
regarding the following financial documents:
1. Annual financial statements,
2. Management letter submitted by the
independent auditor, and
3. Responses to management letter
submitted by staf�Gity 8d inlSira O hiZSp r atkn Str€�tbr
end parEcs,t�irec�or as to theme respecW�respanslb��hes
(wordleudit.mem)
RESOLUTION NO. 95-
A RESOLUTION RE-ESTABLISHING THE MUNICIPAL AUDIT
COMMITTEE, REDEFINING ITS OBJECTIVES AND RESPONSIBILITIES
AND REPEALING RESOLUTION NUMBER 91-16.
Recitals:
A. The role and responsibilities of the Municipal Audit Committee were
established in June 1991 pursuant to Resolution 91-16. The committee has since
disbanded without accomplishing its mission.
B. The city council has identified a need to re-establish the committee with
modified objectives and responsibilities as set forth in this resolution.
THE CITY OF ASHLAND RESOLVES AS FOLLOWS:
SECTION 1. Committee Established. The Municipal Audit Committee is established
and shall consist of five voting members. The committee may request the presence of
any city official at its meetings.
SECTION 2. Terms, Qualifications, Vacancies.
A. The voting members shall be appointed by the city council and shall consist
of one council member, the city recorder, one budget committee member and two
citizens at large. The terms of the council member and budget committee member
shall be for one year each expiring on April 30 of each year; and the terms for the
citizens at large shall be for three-year terms, expiring on April 30, or until their
respective successors are appointed and qualified; provided that in the first instance
the terms of the initial citizen at large members shall be staggered for two and three
years.
B. Preference shall be given to those members with accounting or auditing
experience, background or expertise.
C. Any committee member, other than the city recorder, who is absent, without
prior permission from the committee chair, from two or more meetings in a one-year
period shall be considered no longer active and the position vacant, and a new person
shall be appointed to complete the term.
SECTION 3. Quorum and Rules. Three voting members shall constitute a quorum.
The committee shall establish rules for its meetings and shall meet at least semi-
annually and at such other times as may be necessary.
PAGE 1-RESOLUTION RE-ESTABLISHING AUDIT COMMITTEEP:ota�euat.Rfti
SECTION 4. Responsibilities. The committee shall be responsible to:
A. Recommend to the council an independent firm of certified public
accountants to perform the annual audit of the city.
B. Analyze and report to the council significant findings in the annual audit
report and make recommendations regarding such findings.
C. Make recommendations, if any, to the council regarding the following
financial documents:
1. Annual financial statements,
2. Management letter submitted by the independent auditor, and
3. Responses to management letter submitted by city administrator,
hospital administrator and parks director as to their respective responsibilities.
SECTION 5. Reports. The committee shall submit copies of minutes of its meetings to
the council. Reports or recommendations of the committee shall be considered
advisory in nature and shall not be binding on the mayor or city council.
SECTION 6. Repeal. Resolution No. 91-16 is repealed.
This resolution was read by title only in accordance with Ashland Municipal Code
§2.04.090 duly PASSED and ADOPTED this day of 1995.
Barbara Christensen, City Recorder
SIGNED and APPROVED this day of , 1995.
Catherine M. Golden, Mayor
Reviewed as to form:
Paul Nolte, City Attorney
PAGE 2-RESOLUTION RE-ESTABLISHING AUDIT COMMITTEEip:ord�auacResi
CITY OF ASHLAND - Council Meeting on June 20, 1995
Comments of John W. Nicholson, 1575 Greenmeadows Way, Ashland, OR 97520
Re: PROPOSED RESOLUTION RE-ESTABLISHING THE AUDIT COMMITTEE
The proposed resolution for re-establishing the audit committee,
which was in the Council packet for this meeting, should not be adopted :
1 . The objectives of the City audit committee should be:
a . To enhance the independence of the outside auditor;
b. To monitor the work of that auditor;
C. To oversee all aspects of the audit procurement process;
d. To review management ' s financial actions and controls;
e. To communicate with the Council and public.
If the packet proposal is adopted, the audit committee would be
enfeebled and would be hampered in fulfilling its objectives .
2 . It is my understanding that the packet proposal was drafted by
the City Administrator and/or his minions . The principal indiv-
idual being audited is the City Administrator. He has strong
conflicts of interest on audit committee issues and should have
no role in setting committee rules.
Cases of financial abuse in local governments often show that
those responsible for the abuses had too much control over
financial and audit processes . Ashland should learn from others .
3 . The resolution regarding the audit committee that accompanied the
petition submitted on March 7th provided for a stronger committee
than the packet proposal . Submitting the packet proposal without
consultatation was a slap in the faces of all 191 petitioners .
4. Voting on the audit committee resolution after a "reading by title
only" debases the committee , which should be a key factor in the
City' s financial controls. Furthermore, it is a surreptious tactic
that alienates citizens . Trying to orchestrate an end-run around
citizens rather than working with them demonstrates that the City
Administrator is setting a "tone at the top" which undermines rather
than supports the Council goal of improving communications with
citizens .
5 . The Council is urged to adopt the audit committee resolution that
was submitted by the petitioners in March. Alternatively, it should
form a subcommittee to discuss the re-establishment of the audit
committee with citizen groups . The Council , not the staff members
being audited, should set the rules for the audit committee .
ASHLAND POLICE DEPARTMENT
MEMORANDUM
June 30, 1995
TO: Mayor and City Council
Brian Almquist, City administrator
Peggy Christensen, Assistant City Administrator
FROM: Linda Hoggat, Administrative Services Manager
Via Gary E. Brown, Chief of Police
RE: Fees for Communications Services
At the June 20th Council Meeting Council, staff recommended and the Council
approved that a fee be established for dispatching services provided by the Ashland
Communications Center.
It is requested that Calls for Services be the base criteria for assessing fees at the
current time. This method assesses a percentage of total usage to each participant in
the dispatch center based on budgeted costs after anticipated revenues have been
deducted. .This would be the easiest method to track and administer.
Utilizing 1994-95 budget figures, the assessment base would be:
$ 541,000 TOTAL BUDGET
153000 ANTICIPATED 911 REVENUE
$ 388,000 BASE AMOUNT FOR DISTRIBUTION
AGENCY 1994 CALLS WORKLOAD COST
FOR SERVICE PERCENTAGE BREAKDOWN
FIRE DEPARTMENT 935 7.78% $ 30,186
AMBULANCE SERVICE 600 5.00% $ 19,400
POLICE DEPARTMENT 9,274 77.23% $299,652
SOUTHERN OREGON 1,200 9.99% $ 38,762
STATE COLLEGE
TOTALS 12,009 100.00% $388,000
* Ca Is for Service for SOSC are estimated as we have not had a full year yet. As of
May 31, 1994 we have had 800 CFS.
Those departments/agencies costs not already covered through budgeting and/or
recripocal agreements, would be billed in arrears for each year quarter, beginning July
1, for the fee assessment. Notification of the annual amount due (based on previous
year calls for service) for budgeting purposes, would be provided to all agencies by
March 30 of the calendar year.
RESOLUTION NO. 95-
A RESOLUTION OF THE CITY OF ASHLAND SETTING FEES FOR DISPATCHING
SERVICES PROVIDED BY THE ASHLAND COMMUNICATIONS CENTER.
THE CITY OF ASHLAND RESOLVES AS FOLLOWS:
SECTION 1. Fees for dispatching services provided by the Ashland Communications
Center to non-city agencies are established as follows:
For the 1995-96 fiscal year, the fees will be based on calls for service received by the
Center in the 1994 calendar year for each non-city agency divided by the total number
of calls received in that year times the budgeted costs less anticipated revenues for
fiscal year 1995-96. The fees for each subsequent fiscal year shall be determined in a
similar fashion, using calls from the previous calendar year and budgeted costs and
anticipated revenues for the ensuing fiscal year.
Fees shall be payable quarterly and shall be due on the last day of each quarter for
that quarter. Fees from Southern Oregon State College may be paid by in-kind
services.
SECTION 2. Classification of the fee. The fees specified in this resolution are
classified as not subject to the limits of Section 11 b of Article XI of the.Oregon
Constitution (Ballot Measure No. 5).
This resolution was read by title only in accordance with Ashland
Municipal Code §2.04.090"duly PASSED and ADOPTED this day
of 1995.
Barbara Christensen, City Recorder
SIGNED and APPROVED this _ day of 1995.
Catherine M. Golden, Mayor
iewed as to form:
Paul Nolte, City Attorney
PAGE 1-RESOLUTION Ip:ord\dispatch.,.)
.`z Orr AS& &I
:� °_ � . � emorttrcc� ixm
#EGO
June 30, 1995 '
�• Honorable Mayor and City Council
ram: Steven Hall, Public Works Director
U�1jEtt: Draft Sidewalk LID Policy
RECOMMENDATION
TPAC and staff recommend adoption of the attached "City Council Policy-
Sidewalk Local Improvement Districts"
BACKGROUND
At the 1995 City Council Goal Session, Council agreed to pursue setting
aside $30,000 within the 1995-1996 budget for new sidewalk construction.
Mayor Golden, Councilors Hagen and Hauck, Pete Lovrovich and myself
were given the task of drafting a Council policy for sidewalk local
improvement districts.
The final draft is attached for your consideration. The Transportation
Planning Advisory Committee has reviewed this draft, made suggested
revisions, and recommends adoption of the document.
Should the Council find this final draft acceptable, Staff will "formalize"
the document into a brochure format for dissemination to the public.
cc: TPAC
Jim Olson, Asst. City Engineer
Pam Barlow, Administrative Assistant
Jerry Glossop, Street Superintendent
Pete Lovrovich, Electric
Kelly Madding, Associate Planner
PAGE 1-(g:mael�ewHpec.Mem)
CITY OF ASHLAND
CITY COUNCIL POLICY
SIDEWALK LOCAL IMTROVEMENT DISTRICTS
D - R - A - F - T
4/14/95
Revised 5/2/95
Revised Again 6/15/95
INTRODUCTION
In some Ashland neighborhoods where auto traffic is heavy, pedestrian
travel is often made more difficult and dangerous by the lack of sidewalks.
To make travel easier for those who choose to walk, the City Council has
set aside $50,000 to assist in the improvement of sidewalks city-wide. .
Beginning July 1, 1995, $30,000 per year is set aside to reduce by 25%
the amount that residential property owners would have to pay for sidewalk
improvements should the neighborhood decide to form a local improvement
district.
QUESTIONS AND ANSWERS
• What is an LID and how do I start one
An LID is a Local Improvement District which is formed by a
petition signed by at least one half of the participants.
An LID allows the participants to request the City to finance the
improvements over a 10 year period. The financing is generally by
Bancroft Bonds that the City would sell to finance an LID.
Additional information and petition forms are available at the Public
Works Engineering Office at 271/2 North Main Street, or call at
488-5347.
PAGE 2-(e:�Wwktp=.Mcm)
• Mat will the City provide for my neighborhood it I wish to form
an LID for sidewalk improvements?
The City will pay for 25% of the costs of the sidewalk construction.
The City will provide engineering and inspection at no cost.
The City will pay for the cost of relocating utilities such as fire
hydrants. Power pole relocation will be determined on a case by
case basis. Sidewalks may curve around obstructions such as power
poles if it is determined that it is not feasible to relocate them as
part of the sidewalk construction. Property owners will be
responsible for relocation of mailboxes, landscaping, etc.
The City can meet with your neighborhood to discuss the costs and
options, and answer your questions.
• If I want sidewalks in my neighborhood, do I have to form an
LID to construct them? What if the years fig is already
committed?
No, your neighborhood can install sidewalks without the formation
of an LID. (Each participant would have to pay for their individual
share since the long term financing is only available through the
LID process.)
If requested, the Engineering Division will provide the necessary
details for a contractor to construct your sidewalk. The City will
provide inspection services at no cost. Be sure and obtain a no-
charge permit for sidewalk installation prior to any construction.
If you prefer, the Engineering Division can select a'contractor
through a competitive bid to construct your sidewalk.
If you wish to proceed with your sidewalk LID prior to available
funding, City Council may allow neighborhoods to proceed if your
neighborhood agrees to pay the 25% City participation.
The City will repay you the 25% City participation when it is
available in the following years. The City can accept projects on
this basis for a maximum of two years future funding commitment.
PAGE
• How do I "eet on the list"to have my neighborhood sidewalk
considered?
First, contact the Engineering Division to obtain general
information about approximate costs and a preliminary evaluation of
your ideas.
Next, it is suggested that you arrange for a neighborhood meeting
of those property owners that would be affected by your proposal to
discuss the LID. City staff will attend the meeting if you so desire.
Based on your evaluation of the potential for an LID, contact the
Engineering Division for a petition for the LID.
Circulate the petition in your neighborhood for your neighbors
signatures (must be property owners) to participate in the sidewalk
LID. The petition will need to be signed by the owners of at least
half of the length of the proposed sidewalk LID. NOTE: The
engineering division can assist you in determining the width of each
lot in the proposed LID.
Submit your petition to the engineering department and your project
will be entered on a list for sidewalk construction.
• When will my new sidewalk be built?
As soon as your petition is received, a report will be prepared for
the City Council to begin the formation of your LID. That process
takes approximately 3 months.
With the limited amount of funds, your project will be on a "first
come, first served" basis. Depending on the number of sidewalk
LID's on the current list, your project could be delayed.
After City Council approval of your LID and available funding, it
will take approximately 90 days to design, bid and construct your
sidewalk if funding is available. This can vary depending on the
work load of the engineering division and the weather.
• if I own commercial or industrial property can I form a sidewalk
LID?
Yes, with a case-by-case approval of City Council
PAGE 4-(g:m xdatgnc.m=)
w �
COUNCIL PREFERENCES
• Five foot concrete sidewalks to be constructed with a "park row"
between the curb and the sidewalk to provide a buffer between
pedestrians and vehicles. The park row should be at least four
feet wide. There are situations where existing conditions will
not allow the construction of a sidewalk with a park row. Each
project will be evaluated on a case-by-case basis.
• Sidewalks should be routed around obstructions such as power
poles, fire hydrants and mailboxes. This can be accomplished
by a "wandering" sidewalk that would extend towards your
property from the obstruction or by a "bumpout" into the
street. A bumpout would require the relocation of street curb
and storm drainage.
The cost of the relocation of the street curb, storm drainage and
city owned utilities would be paid by the city. This additional
cost to the city could delay a project if adequate funds are not
available for these items within the current budget.
• Sidewalk projects should provide a connection to existing
sidewalks and not be isolated portions in mid-block.
• Properties which have been required to sign in favor of sidewalk
improvements as part of a planning action or other decision are
not eligible for the 25% reduction in LID costs. Properties
required to install sidewalks prior to the issuance of a certificate
of occupancy shall be considered on a case by case basis
regarding the 25% reduction. Properties along a street who
have already installed sidewalks will not be included in the local
improvement district
ENCLOSURES:
Sidewalk Obstruction Variance
The ABC's of LID's
PAGE 5-cg:�\3aWktPW.M=>
ASHLAND PARKS AND RECREATION COMMISSION
340 SO. PIONEER STREET ASHLAND,OREGON 97520
PARK COMMISSIONERS . .MICKELSEN
�F•AS{�4•,a KENNETH J Director
e'a
PATRICIA ADAMS
ALLEN A.ALSING
BOB BENNETT -r TEL.:(503)488-5340
TERI COPPEDGE - FAX:(503)488-5314
LAURIE MacGRAW „GREGG�.
MEMO RANDUM
TO: Honorable Mayor and City Councilors
FROM: Ashland Parks and Recreation Commission
DATE: June 28 , 1995
SUBJECT: Recommendation to acquire land as part of the Open
Space/Park Land Acquisition Program
The Ashland Parks and Recreation Commission has been negotiating
to acquire three parcels of land adjacent to the recent
acquisition of Dr . Christian Hald's property on Strawberry Lane.
The parcels are owned by three different individuals : the
Hudsons , Ratcliffes , and Snydals . The total acreage of all three
parcels is 6 . 35 acres .
All three properties are included in the Open Space -Land
Acquisition Plan. The purchase of the parcels will increase the
size of the open space area already purchased on Strawberry Lane
and will be preserved as a passive, natural area,
There is sufficient money available in the Open Space Fund to
purchase the land.
Recommendation to Mayor and Council : The Ashland Parks and
Recreation Commission recommends that the City Council approve
the acquisition of the properties for park purposes per
Article XIX of the City Charter .
1:141SCIMEMOS.95
Synopsis of
Terms of Purchase
OPEN SPACE/PARK LAND ACQUISITION
HUDSON PROPERTY: Property size - 2 . 50 acres
Selling Price - $ 208 , 000
Down Payment - 64 ,000
Amount to be financed - $ 144 ,000
Yearly Payment - $ 19 , 565
Interest Rate - 6%
Length of term - 10 years
Closing costs - The City will pay all normal closing
costs associated with purchase of the
property.
Pre-payment - A pre-payment option will be included
which allows the City to pre-pay the
note at any time during the length of
the contract .
RATCLIFFE PROPERTY: Property size - 2 . 35 acres
Selling Price - $ 120, 000
Down Payment - 20, 000
Amount to be financed - $ 100, 000
Yearly Payment - $ 23, 740
Interest Rate - 6%
Length of term - 5 years
Closing costs - The seller will pay the first $500 . 00 of
closing costs, the City will pay the
amount above $500 . 00
Pre-payment - A pre-payment option will be included
which allows the City to pre-pay the
note at any time during the length of
the contract .
Page 1 of 2
hNISCIMfMOS.95
n '
TERMS OF PURCHASE Page 2
Hudson Ratcliffe Snydal Properties June 29 , 1995
SNYDAL PROPERTY: Property size - 1 . 5 acres
Selling Price - $ 77 ,000
Down Payment - - 0 -
Amount to be financed - $ 77 , 000
Yearly Payment - $ 18 , 280
Interest Rate - 6%
Length of term - 5 years
Closing costs - The seller will pay the first $500 .00 of
closing costs, the City will pay the
amount above $500 . 00
Pre-payment - A pre-payment option will be included
which allows the City to pre-pay the
note at any time during the length of
the contract .
1:MISCIME140S.95
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PACIFIC NORTHWEST
MUSEUM OF C NATURAL HISTORY,'
Wit
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June 29, 1995 �. 1
Brian Almquist, '
City of Ashland
201E. Main Street 1 ;
Ashland, OR 97520
Dear Brian:
I would like to express my.gratitu4e for the help you, Mayor Golden and the City staff 1
have offered to assist the Museum in a variety of.-ways to get through our formative years.,
At our first meeting we discussed the installation of banners similar in size and shape to -
those utilized by Shakespeare. Since that meeting, I have had an'opportunity to meet 1 .
with staff from the Public Works Department in regards to placement of the-banners.-
Enclosed is a master plan.showing the projected placement of the',banners.as worked out
with Public Works staff. I would like to ask you to presentthis proposal to the City
Council at your earliest convenience so that they have an opportunity:to peruse it'before I
go any further with plans to fabricate the banners. I would be happy to attend the meeting
and answer any questions that the Council may have.
Again;thanks for your assistance in this matter.
Sincerely
Dr. Ronald D. amb
Executive Director
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CULTURAL SOLUTIONS
P.O. Box 401 • Ashland, Or 97520
phone / fax: 503 / 482-8004
July 5, 1995
TO: Mayor and Council
FROM: Rob Winthrop
SUBJ: management pay
I have appreciated the Council's support in my request for better comparable pay information
for management salaries.
Our assistant city administrator has made good progress in beginning to compile comparable
data that will better reflect the range of services provided by Ashland city government. The
process of working with Peggy on this issue has been educational. My intention in requesting
better data is not to challenge the pay scales of our current managers. Rather, we need to
develop a better rationale for determining appropriate compensation for the long term, both to
guide our recruiting when positions fall vacant, and to reassure our citizens that we are being
prudent managers. Though not directly linked to management COLA's, my discussions with
Brian, Peggy, and several of my learned colleagues also make me feel we need to take a
broader look at our approach to wage/salary schedules generally.
I recommend we approve the management COLA's per Brian's memo, but also consider
approving the following principles:
(1) Direct the city administrator / assistant administrator over the next six months to refine the
compensation survey presented this evening.
(2) With the assistance of staff, develop a clearer policy to guide our executive compensation.
This might include redefining the geographic range and/or jurisdictional size with which we
intend to recruit competitively, or adopting a set of comparable communities as our
benchmark.
(3) Request from staff a strategy for assessing, and if necessary correcting, inequities
throughout our compensation system, addressing such questions as gender equity and the
principle of equal pay for equal work.
(SURVEY NO. 2: NEW DATA AS OF 7/5/95)
ICMA SURVEY - N. CA/OR/WA CITIES
10,000 - 25,000 population
(salaries as of June 30;1994)
Position Title Average Ashland Ranee Percent Difference
Planning Director 56,676 56,292 - 63,324 (+11.0%)
Police Chief 62,385 58,548 - 65,856 (+5.5%)
Fire Chief 59,382 56,292 - 63,324 (+6.0%)
Finance Director 68,864* 56,292 - 63,324 (-8.0%)
Pub Works Director 62,168 56,292 - 63,324 (+1.8%)
Asst City Admin 62,693 56,292 - 63,324 (+1.0%)
City Administrator 86,103* 81,756 - 91,968 (+6.0%)
City Attorney N/A ** 58,548 - 65,856
Elect Utility Dir N/A ** 58,548 - 65,856•
* 16,500 to 40,000 population
** Data is unavailable for these positions
OF AS/I
` , . emla ran dnm
0REGO ,.
June 29, 1995
�1 Q: Honorable Mayor and City Council
(29 roy_m: Brian L. Almquist, City Administ t
1IDjEtt: COLA for Management Positions
Attached are the results of the three surveys of salaries of administrative and department head positions in similar-
sized cities on the West Coast.
As you can readily see from the data, our salaries are competitive regionally, and on the high side in Oregon. It
has been our policy to maintain our pay ranges at this level to attract and ruin the most-qualified personnel our
city can afford. It has always been my management philosophy that the quality and efficiency of city services is
directly linked to the quality of the managers we employ.
In light of the fad that we have granted COLA's to 181 of our 190 personnel, I believe it is fair and prudent that
I recommend to you that the remaining 9 positions be granted a 3% cost of living adjustment.
(r.Pen%MgmtCOlA.W)
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04EGO
June 30, 1995
Mayor and City Council
(19 rOm: Peggy Christiansen, City Administrator
&SHbjEtt: Top Management Compensation Surveys
At it's April 18, 1995 meeting, the City Council directed the preparation of three management
compensation surveys to be used when evaluating Fiscal Year 1995-96 Cost of Living Adjustments
(COLA's)for the following positions: City Administrator,City Attorney,Assistant City Administrator,
Finance Director,Community Development Director,Fire Chief,Police Chief,Public Works Director and
Electric Utility Director. The surveys requested were:
1. ICMA Annual Salary Survey - Pacific Region:
This is a survey of cities in the 10,000-25,000 population range in the Pacific states region
(Alaska,Washington,Oregon and California)which has been used in recent years as a basis for
evaluating top management salaries in Ashland.
2. ICMA Annual Salary Survey - Northern California, Oregon and Washington:
This survey is a "sub-set" of the Pacific Region data in 1 above narrowed to cities in Northern
California, Oregon and Washington only, in the 16,500 - 40,000 population range.
3. "Comparable City" Survey:
This survey attempts to identify top management positions in other agencies which are comparable
to the same positions in Ashland in terms of services provided, number of employees managed,
budget, etc. (as opposed to focusing solely on population).
SUMMARY OF FINDINGS
The three surveys provide reference points for gauging the "reasonableness of Ashland top management
salaries. Surveys-1-and 2 are admittedly limited in that they address salary only and not total compensation
(total compensation means current salary/wages plus health, welfare and retirement benefits and paid leave
time). Survey 3 comes closer to addressing total compensation,although a more detailed analysis of the
benefits portion is needed to assure that an accurate benefit comparison is presented.
In terms of"rough" conclusions which may be drawn, Salary 1 would suggest that Ashland salary ranges
are tracking fairly well with the Pacific region for cities in the 10,00C'25,000 population range. This is to
be expected since this is the comparative base which has been used in recant years. Survey 2 would suggest
that when viewed in a tighter regional context(Northern California, Oregon and Washington) for cities in
the 16,500-40,000 population range, Ashland ranges fall somewhat short of the averages.This can be
accounted for by the predominance of Northern California cities in the sample which tend to have higher
salaries due to cost of living factors.
Conclusions regarding Survey 3 are more difficult to draw. This is the first attempt the city has made at a
"bench marking" approach to compensation and the data is in need of additional refinement and analysis.
Surveys were sent to over 70 agencies and responses received from 34. Some of the information was
incomplete or unclear and requires further telephone follow-up. Until that is done, it is unclear whether or
not we can say that we have identified solid benchmark positions for comparison. The information is
presented, however, with the hope that it provides some useful reference point in comparing Ashland
salaries to other agencies.
Finally, it is important to make a few comments about the significance of labor markets and salary
competitiveness. Labor market is defined as "the source and competition for qualified workers". To attract
and retain quality managers, Ashland salary ranges must remain competitive with other agencies within the
labor market for these positions. Survey 1 defines the labor market as the broader Pacific Region, while
Survey 2 defines the labor market as Northern California, Oregon and Washington for cities in the 16,500 -
40,000 population range. I think both are useful benchmarks from a personnel recruitmenfstandpoint and
recommend that Ashland ranges track those averages solidly in order for Ashland to remain a competitive
employer for future top management recruitments.
Additionally, a significant factor impacting salary competitiveness in Ashland is the long-standing
preference for top managers to reside within the city limits. Since housing costs are demonstrably higher in
Ashland than in surrounding communities, top management salaries need to take this requirement into
account. While I have not quantified this impact, it is an important dimension when making salary
comparisons with other cities, particularly cities in Oregon and Washington which do not have the same
cost of living as Ashland. The following chart demonstrates the significance of the difference in median
housing prices for various cities in Oregon, per the 1990 Census:
Median Upper Lower
Ashland $111,100 $150,100 $ 84,200
Medford 71,500 96,000 54,800
Grants Pass 66,600 87,700 52,000
Roseburg 58,800 76,000 44,100
Klmth Falls 48,200 67,700 32,900
Bend 68,800 92,000 53,100
Pendleton 49,900 65,000 37,900
Eugene 73,200 99,300 56,100
Hillsboro 71,900 90,500 61,200
Lk Oswego 142,600 205,100 101,900
A final word on "total compensation". Historically, public sector employment has been strong on the
benefit side (primarily due to the influence of collective bargaining) and there is strong comparability
among public sector entities in these areas (e.g. numbers of holidays, paid vacation days, sick leave, comp
time, etc.) To attract and retain quality employees, the City of Ashland must maintain competitiveness in
total compensation within the labor market. Annual Cost of Living Adjustments (COLA's) combined with
annual step increases (subject to successful performance review) are current and widely held practices
within the public sector. Reduction and/or elimination of COLA's could weaken Ashland's overall
competitiveness in recruiting and retaining quality,employees and could undermine equity relationships
between existing pay groups if not applied uniformly.
Attachments: Survey 1: ICMA Pacific Region
Survey 2: ICMA No Cal/OR/WA Region
Survey 3: Comparable City Survey
1. ICMA ANNUAL SALARY SURVEY - PACIFIC REGION
The City Administrator has used the ICMA Annual Salary Survey - Pacific Region as the reference point in
recent years for annual Cost of Living Adjustments. This region includes Alaska, California, Oregon and
Washington.. Ashland salary ranges are compared to the average top step of cities between 10-25,000 in
population, except for the positions'of City Administrator and Finance Director which are compared to
cities in the 10,000 to 50,000 population range due to greater similiarity in total budget and complexity of
services. The goal has been to maintain Ashland salary ranges within 5% of the Pacific Region averages.
The ICMA.salary report is published each Spring and is based on salary data as of June 30 of the prior
fiscal year. The survey is sent to all cities 2,500 and over in population and enjoys a response rate of 60%.
The most recent survey data is shown below for June 30, 1994 for comparability purposes. (The Ashland
range was increased by a 3% Cost of Living Adjustment on July 1, 1994).
ICMA SURVEY - PACIFIC REGION CITIES
10,000 - 25,000 population
(all salaries shown are as of June 30, 1994) -
Position Percent
Title Average Ashland Ranee Difference
Planning Dir. 61,490 56,292 - 63,324 (+3.0%)
Chief of Police 65,503 58,548 - 65,856 (-0.5%)
Fire Chief 63,487 56,292 - 63,324 (-0.2%)
Finance Dir. 67,569 * 56,292 - 63,324 (-6.7%)
Public Wks. Dir. 64,727 56,292 - 63,324 (-2.2%)
Asst. City Admin. 66,418 56,292 - 63,324 (-4.8%)
City Administrator 86,724 * 81,756 - 91,968 ** (+6.0%)
City Attorney N/A *** 58,548 - 65,856 N/A
Elect Utility Dir. N/A *** 58,548 - 65,856 N/A
* 10,000 to 50,000 population
** Currently at Step D - $88,428
*** Data is unavailable for these positions
This survey would suggest that Ashland ranges are tracking fairly well with cities in the population range
within the Pacific Region as a whole. As previously stated, the limitation of this survey is that it reports
salary information only, as opposed to total compensation.
2. ICMA ANNUAL SALARY SURVEY - N. CA/OR/WA SUB-REGION
This survey utilizes the same database as Survey 1 above, but is narrowed to cities in Northern California,
Oregon and Washington in the 16,500 to 40,000 population range. This population range was selected since
these cities roughly approximate the immediate labor market for top management positions (certain
positions require a much broader market). Maintaining salary competitiveness within this region is
particularly important should a top management position become vacant.
Again, it is important to note that the dollar figures are as of June 30, 1994 for comparability purposes
only. (Ashland ranges were increased by 3% on July 1, 1994).
ICMA SURVEY - N. CA/OR/WA CITIES
16,500 - 40,000 population
(salaries as of June 30, 1994)
Position Title Averaee Ashland Ranee Percent Difference
Planning Director 66,236 56,292 - 63,324 (-4.0%)
Police Chief 70,959 58,548 - 65,856 (-7.0%)
Fire Chief 68,297 56,292 - 63,324 (-7.0%)
Finance Director 68,864 56,292 - 63,324 (-8.0%)
Pub Works Director 69,716 56,292 - 63,324 (-10.0%)
Asst City Admin 74,938 56,292 - 63,324 (-18.0%)
City Administrator 86,103 81,756 - 91,968 (+6.0%)
City Attorn ey N/A * 58,548 - 65,856
Elect Utility Dir N/A * 58,548 - 65,856
* Data is unavailable for these positions.
This survey would suggest that within the narrower Northern California, Oregon and Washington region for
cities in the 16,500 to 40,000 population range, Ashland ranges fall somewhat short of the average, but still
within a reasonable range in terms of labor market competitiveness. The predominance of Northern
California cities with higher cost of living and correspondingly higher salaries accounts for the upward pull.
Also, if the population range were reduced to say, 16,500 - 25,000, a much closer correlation would be
achieved, however, the scope of services of these smaller cities is usually significantly less than the City of
Ashland. As with Survey 1, this survey is limited to salary only, as opposed to total compensation.
I
3. COMPARABLE CITIES SURVEY
The goal of this survey was to identify top management positions in public agencies within the Northern
California/Oregon/Washington region which, based on a variety of scope of duty factors, could be deemed
to be "matches" to equivalent positions in Ashland. We were looking for comparable positions based upon
factors other than population such as size of budget, number of employees, scope of duties, etc.
A survey instrument was prepared and mailed to approximately 70 entities in Northern California, Oregon
and Washington. The decision on which cities would receive the survey was a somewhat subjective guess
about potential comparability. Of the 70 surveys mailed, 34 were returned which is a 48% response rate.
Unfortunately, many of the agencies returned incomplete or inadequate information which as you will see
creates some obvious"holes" in the matrix. We had hoped to follow each response up with a telephone call
to complete the data and confirm it's accuracy, unfortunately we simply ran out of time.
In reviewing the data, it is far more difficult than we anticipated (without further research and analysis) to
identify "matches" based on the job parameters identified. For example, in reviewing the information for
Director of Community Development, you will see that the city of Ashland Planning Department, with 15
employees, processes 155 planning actions in a year as compared to the city of Corvalis, with 67
employees, which processes 127 planning actions in a year. Presumably this is an "apples and oranges"
comparison which likely would be cleared up through direct telephone follow-up.
Other shortcomings exist. Very few Assistant City Administrator positions were reported, presumably since
many smaller organizations do not have such a position but tend to have Personnel Directors with much
narrower duties and functions than in Ashland. Budgets for Public Works Departments vary dramatically
probably due to the inclusion of capital improvement budgets along with operating budgets. The Fire Chief
survey should be expanded to include information from Fire Districts, as opposed to just cities.
Because of these shortcomings, rigorous, quantitative conclusions are not advised until the data is further
refined. Nevertheless, the information may still be of use in a general sense. I would appreciate feedback as
to whether or not you would find this approach helpful once the data is further refined.
Compensation Survey City List
This is the list of cities that received the survey. Those with asterisks (*) responded.
Oregon Washington NorCal
Albany Auburn Benicia
Bend * Bellingham Lafayette
Corvallis * Ellensburg * Arcata
Forest Grove * Edmunds Los Gatos
Grants Pass * Federal Way * San Rafael
Klamath Falls Kent Napa
Lake Oswego * Kirkland Sebastapol
McMinnville * Lynnwood Burlingame
Oregon City Pasco Novato *
* Bremerton Los Altos
Springfield Longview * Sausilito
Tigard * Centrailia * Roseville
Gresham
West Linn * Richland SLake Tahoe
Beaverton * Mercer Island * Chico
Hillsboro Pullman Davis
Roseburg * Port Angeles Hercules
Medford * Petaluma
Newberg * Saratoga
Tualatin * Millbrae
San Carlos
Pleasant Hill
Santa Cruz
SMial Districts
Port Angeles Light Dept
Orcas Power & Light *
Parkland Light & Water
Modern Electric Water
Lakeview Light & Power
Douglas Electric Co-op
Emerald People's Util Dist
Columbia River People's Util Dist
Clatskanie People's Util Dist *
Columbia Basin Electric Co-op
Trinity County P.U.D.
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June 29, 1995
�p• Brian Almquist, City Administrator
ram: Steven Hall, Public Works Director
U�IjPtt: DEQ State Revolving Loan - Wastewater Treatment Plant
STAFF RECOMMENDATION
City Council authorize Public Works Director to sign the attached "Intention to Complete Final Load
Application."
BACKGROUND
Under previous authorization of the City Council, I have been renewing our interest in a loan for the constmction
of facilities to meet the standards established by the Oregon Environmental Quality Commission.
With the change from an update to an intention to complete the loan, I am mluming to you for authorization to
continue our interest in the DEQ loan program.
I spoke with Dave Chesmore at the Medford DEQ office and have asked for a copy of the items listed on the
attached application. From this point m tune Jill Turner will be handling the application in conjunction with Paula
Brown.
The"Revised Loan Request"of$21,468,000 is based on a project cost of$27,000,000 for the highest cost
alternative now under consideration, less the portion covered by the 4% meals tax.
The actual loan agreement would not come before the Council for consideration until late 1996.
Enc: Agreement
DEQ letter
(c:%m erwNsrf.mem)
Oregon Department of Environmental Quality
STATE REVOLVING FUND (SRF) PROGRAM
APPLICATION UPDATE
Borrower: City of Ashland
Loan No.: R11750
Loan Amount: $4,196,049
Project Title: Upgrade Wastewater Treatment Facility
DEQ Project Officer: Dave Chesmore; (503) 776-6010, ext. 239
Intention to Complete the Final Loan Application
We have reviewed the final application requirements, the Title II Equivalency
Requirements, the Federal Laws and Authorities and the checklist of required exhibits
(including an environmental assessment). We intend to complete the final application
and loan process on the following schedule.
Complete Final Application and Exhibits: -12/ 31/ 95
Take Draft Loan Agreement to Council for Approval: 10/ ol/ 96
Solicit Bids for Contracted Work: 06/ 01/ 97
Begin Construction or Start Project: 11/ 01 97
Complete Project: 01/ o 1/ 00
Revised Loan Request (if different than Loan Amount above): $21 , 468 , 000
Signature: Date:
Steven M. Hall , P . E . ,
Title: Public Works Director Phone No: (503) 488-5587 FAX No.: (503) 488-5311
Release of Loan Funds
We do NOT intend to complete the Final Application for the State Revolving Fund (SRF)
loan referenced above. Please release these funds to be used by other applicants.
Signature: Date:
Title: Phone No: FAX No.
UPDATE.DOCNer. 6/19/95
iF-
JUN 2 3 1995 _ I ^r
— June June 19, 1995 vl
CITY OF ASHLAND
Steven M. Hall, P.E., Public Works Director DEPARTMENT OF
City of Ashland ENVIRONMENTAL
20 E. Main Street c QUALITY
Ashland, Oregon 97520-1814
Re: State Revolving Fund(SRF) Loan ;
Dear Mr. Hall:
Your community has been awarded an increase of$3,271,515 to the State Revolving
Fund (SRF)loan allocation to upgrade the City's wastewater treatment facility. This
increase amount is less than requested, but is the maximum available for any one
applicant this program year. The total loan allocation for this project is now
$4,196,049. Additional SRF funds may be available in future years to complete
funding of this project.
Please complete the enclosed Application Update Form and return it to the DEQ
Project Officer by July 15th, so that we know the City's intent and timetable. If the
City does not already have the Final Application, Instructions, Exhibits Checklist, and
list of federal requirements ("Title 11 Equivalency Requirements" and"Federal
Authorities and Laws"), please contact your DEQ Project Officer for these documents.
As soon as the Final Application and exhibits are submitted to the project officer, we
will draft a loan agreement for the City's review.
Your DEQ Project Officer is Dave Chesmore at(503) 776-6010, ext. 239. Dave is
located in the DEQ Office at 201 W. Main Street, Suite 2-D, Medford, Oregon 97501.
Dave is available to answer your questions, assist you through the final application
process and work with you during the project. If you are unable to reach Dave or have
general program questions, please contact me at(503) 229-6412.
Sincerely,
C 1/71
Peggy K. Halferty, Coordinator
State Revolving Loan Fund Program
Water Quality Division
cc: Martin W. Loring, WF:WQD
Dave Chesmore, WQ:WR:Medford
Dennis Belsky, WR:Medford SW Sixth Avenue
W Q• Portland, OR 97204-1390
(503) 229-5696
TDD (503) 229-6993
DEQ-1
Ashland City Council
City of Ashland July 5, 1995
Dear Council. Members,
This letter is to state my opposition to the recrnmendation before you
that would establish a means by which the city could place a lien on
buildings in order to enforce the A.D.A. laws regarding the removal of
barriers to handicapped access.
I am a downtown property owner of a large, old building and I have had a
complete A.D.A. assessment of my building by Mr. Ackerman of Eugene, Or.
In the process of this assessment, I have found out that many aspects
of the current A.D.A. laws are vague and confusing. I have been told
that there will be many changes in these new requirements over the next
few years due to court challenge� ,particularly as the laws are applied
to older, existing structures.
By placing liens with the treat of foreclosure and thus clouding the
titles of properties, the city risks expensive legal battles over a set
of regulations that may be substantially changed in the next few years.
I am sure that the city can cane up with a less antagonistic approach to
solving the problem that will not lead to lengthy legal battles in the
future and alienate property owners.
Thzink you for your consideration of all the negative ramifications of
this proposal.
Sincerell ,
R Ledbetter
112 Nutley St.
Ashland, Oregon
Ashland City Council.
City of Ashland July 5, 1995
Dear. Council Members,
This letter is to state my opposition to the recommendation before you
that would establish a means by which the city could place a lien on
buildings in order to enforce the A.D.A. laws regarding the removal of
barriers to handicapped access.
I am a downtown property owner of a large, old building and I have had a
complete A.D.A. assessment of my building by Mr. Ackerman of Eugene, Or.
In the process of this assessment, I have found out that many aspects
of the current A.D.A. laws are vague and confusing. I have been told
that there will be many changes in these new requirements rements over the next
few years due to court challengecl,particularly as the laws are applied
to older, existing structures.
By placing liens with the treat of foreclosure and thus clouding the
titles of properties, the city risks expensive legal battles over a set
of regulations that may be substantially changed in the next few years.
I am sure that the city can come up with a less antagonistic approach to
solving the problem that will not lead to lengthy legal battles in the
future and alienate property owners.
Think you for your consideration of all the negative ramifications of
this proposal.
Sincere �,
R Ledbetter
112 Nutley St.
Ashland, Oregon
CRATER TITLE RSHLRND ID :503482-2941 JUL 05 '95 15 :46 No . 004 P .01
A
J
Building'Livable
Communities ,j
LIVABLE OREGON , INCT L- -------- ---------J
-L---::,
---
9zi sw Morrison, Suite 50M, Portland, Oregon 97105, FAX: Z12-2;59, (503) zz1-1.82
ff
Downtown Development June 22, 1995
Association
Good Development
Partnership The Honorable Catherine M. Golden
Mayor
Members of the Council
City of Ashland
20 East Main Street
Ashland, OR 97520
Dear Madame Mayor and Councilors:
I am enclosing a copy of Executive Order 94-07, signed by Governor
Barbara Roberts on June 7, 1994, requiring state agencies to give priority
to downtowns when locating or relocating state facilities. Several state
agencies are now using language supportive of existing community
centers as part of various assistance programs. I am also including
materials related to the importance of locating essential public facilities in
existing downtowns and business centers.
I hope you will find the enclosed information useful in your deliberations
about Ashland's City Hall and other issues related to growth and
development in Ashland. If I can be of any assistance, please do not
hesitate to contact me.
Si Si erell
-rian tt
President
_ tir
President & Executive Director
BDS:cr
Enclosures
or
S ite of Oregon '
l'
EXECUTIVE ORDER NO. EO - 94 - 07
SITING STATE OFFICES IN
OREGON'S COMMUNITY CENTERS
Oregon' s Benchmarks for Livable Communities seti"targets for
reducing communities' reliance on the single-occupant
automobile, and encouraging the development of areas of mixed
housing, employment and retail in which walking is convenient
and pleasant . The best examples of this kind of mixed use are
in Oregon' s downtowns .
_ In addition to assisting local governments to plan for mixed use
development, the state should support existing mixed use centers
with its own business activity. The rental payments for leased'
state office space, and the retail and service trade generated
by state workers, represent significant economic stimulus for
the communities in which they are located.
Siting state facilities in downtowns and other central areas,
particularly those well served by transit, assures that state
services and programs are accessible to more Oregonians,
particularly those who are dependent on transit. Enabling and
encouraging both state workers and clients of state offices to
conduct business by transit, walking and other methods in
addition to the single-occupant vehicle aids communities in
their efforts to reduce vehicle miles traveled, traffic
congestion and air pollution. Siting and retaining state
facilities in these central locations is in the longterm best
interest of the State of Oregon, as required by ORS 226 . 429 .
IT IS HEREBY ORDERED AND DIRECTED:
1 . State facilities, and state agencies' use of space, shall
serve to strengthen Oregon' s cities and their central
districts by conserving existing urban resources, using
existing infrastructure and services, and encouraging the
development and redevelopment of central business districts
and other mired-use centers .
2 . The process for meeting state agency office needs and, where
practical, other facility needs shall give preferential
consideration to locations within the central business
districts of cities, including suburban cities and the
"capitol area" as defined in ORS 276 .010 (1) . The. director of
the Department of Administrative Services may identify
special program needs that justify locating offices outside
central business districts, but such offices shall be located
conveniently close to transit in communities that have
transit service . Other areas of mixed use development that.
are highly accessible to the public, have a fully developed
pedestrian circulation system,
r�
..� 1 ..
vemor
'Si 11 �., s►
EXECUTIVE ORDER NO. EO - 94 - 07
Page 2
have high quality transit service (in those communities with
transit service) , and are designated as urban centers in the
applicable comprehensive plan may also be given priority
consideration.
3 . Site selection shall take into account the need for
co-location of agencies or activities in common or adjacent
space in order to improve public service and accessibility,
effect economies of operation, and implement the state policy
declared in ORS 276 . 426 .
4 . The director of the Department of Administrative Services
shall develop policies to implement this order . The
directors of state agencies shall cooperate with the
Department in implementing this order and give the Department
early notice of changes which affect space requirements .
5 . No office space shall be located outside the areas described
in paragraph 2 of this order without the direct approval of
the director of the Department of Administrative Services .
6 . In assuring that office space is acquired in the most
cost-effective manner feasible, as required by ORS 276 .429,
the director of the Department of Administrative Services
shall give due regard to the value of the accessibility and
central location of the areas described in this policy.
7 . The director of the Department of Administrative Services
shall submit a written report to the Governor, the Speaker of
the House, and the President of the Senate on July 1, 1995
and annually thereafter, detailing siting decisions and
describing how those decisions conform to the requirements of
this order.
Done at Salem, Oregon this day of June, 1994 .
G VERNOR
ATTEST: /
a .
0
, pucv SECRETARY OF STA
1 .•
What's Up Downtown
Five Downtowns Provide Training for Local McMinnville and First Interstate Bank have
Merchants. Five Oregon Downtowns took teamed up to offer a Storefront Facelift and
advantage of a grant from the Business Building Renovation Program to support
Advancement National Center to provide the efforts of McMinnville merchants and
training to downtown business people. In building owners who want to make im-
Albany and Corvallis, participants enhanced provements to their facilities. Loans up to
their knowledge of customer service, while $25,000 will be available to borrowers
McMinnville merchants honed their skills in located within the City of McMinnville that
marketing their businesses. The seminar in have been in business at least two years.
Salem focused on helping participants turn
"problem people" positive assets for Baker City's tourism program, including
business. Baker City's workshop provided their efforts to link up with the Oregon
an overview of computers in the small Trail Interpretive Center and to bring tour-
business environment, including hardware ists into town, will be featured in an upcom-
and software applications. ing issue of Small Town magazine.
Governor Signs Order Thank You to the Oregon Community
to Site State Offices Foundation
in Oregon's Community Centers
ODDA gratefully acknowledges the assistance
When state agencies lease or build office of The Oregon Community Foundation
space, they'll have to give preference to loca- (OCF) in helping us better serve our members.
tions in central business districts and transit Since 1986, funding from the foundation
corridors in Oregon's communities according made possible several ODDA projects, includ-
to an executive order signed by Governor ing the Economic Improvement District
Barbara Roberts in June. education and publication project as well as
several office equipment purchases.
The order, EO-94-07, directs state agencies to
give preference to locations in central business This year marks the 20th anniversary of The
districts and mixed-use developments desig- Oregon Community Foundation. The leader-
nated as urban centers when locating offices ship and charitable donations of people
and other facilities. The order applies to state throughout the state have created an OCF
agency locations throughout the state, not just endowment that now provides $7.5 million
downtown Portland. annually in grants to Oregon communities
and scholarships to Oregon students.
In announcing the new order, the governor
said, "The state of Oregon will be putting its
rent payments toward the support of strong The Oregon Main Street Program
urban centers and in support of development is subsidized by the Oregon
that makes use of transit, bicycling and walk- Lottery through the Oregon
ing as well as driving." This is in sharp Economic Development
contrast to former state policy, which favored
proximity to freeway access when siting new Department.
offices.
6 1 ODDA NEWS
INTERNATIONAL DOWNTOWN ASSOCIATION
Action Steps to
Ensure Location of Federal Facilities in Downtowns
March 1992
The following is a package of information with a set of recommended actions which downtown
organizations should follow to insure the continuing priority for downtown in local federal offices.
These steps and actions are recommended for all downtowns even where there is planned
departure. It is intended to put downtowns in a pro active posture.
Background
On August 16, 1978, The President of the United States signed Executive Order 12072, "Federal
Space Management," which requires the location of Federal facilities in such a manner that in
urban areas first consideration be given to locating Federal facilities in the central business area
(CBA) or in adjacent areas of similar character.
Further, Part IV, General Services Administration, 41, CFR Part 101-17, "Assignment and
Utilization of Space; Temporary Regulation," dated Monday, August 26, 1991, specifies that local
plans and policies shall be considered in the relocation of Federal facilities within a community.
The strategies suggested in this paper are based in part on a conversation on December 4, 1991,
between Edmund Armentrout, Chairman of the Legislative Committee of the International
Downtown Association, and Mr. Paul Herndon, Director of the Programs Evaluation Branch of
the Public Buildings Services of the General Services Administration.
It is the responsibility of the Federal agency which desires to relocate to specify what constitutes
ine central business area. It is important that local officials wishing to influence the relocation of
a federal facility participate in the definition of the CBA. It is also the relocating agency's decision
regarding what its space needs are and what other special needs it may have for afacility. These
space needs and other special needs often make it possible for an agency to relocate within the
traditional CBA. Therefore, the key to influencing an agency's relocation decision is to work with
that agency very early in its decision making processes. If you wait for a request for proposals to
be issued by the agency for space, the decision regarding the CBA and other needs are already
made.
The following steps should be taken to participate early in decision making:
(1) Contact the Regional Real Estate Director for GSA: You should immediately contact the
Regional Real Estate Director for GSA to determine: (a) what Federal facilities are located
within your community; (b) the current space requirements of each Federal agency; (c) the
date on which the current lease of each agency expires; and (d) plans for relocation of any
Federal agency. The request for this information should be put in writing, if your oral request
is not honored immediately.
(2) Clearly define the CBA: You should ask your local city council to adopt official boundaries
for the central business area (CBA). You should also amend any existing plans for the CBA
to ensure that they contain languages which specifically recognizes the need for Federal
facilities to relocate to this area. You should define these boundaries in consultation with the
GSA Regional Real Estate Director, if possible, to ensure that they contain language which
specifically recognizes the need for Federal facilities to relocate to this area. You should
define these boundaries in consultation with the GSA Regional Real,Estate Director, if possible
to ensure continued cooperation. Once the boundaries have been defined and the plans have
been amended to incorporate the need for the Federal facilities, you should officially transmit
them to the Regional Real Estate Director.
(3) Contact Local Federal Agencies: Based on the list of Federal agencies provided you by the
Regional Real Estate Director, you should contact all agencies whose leases are to expire in
the next two yeah. There is ofter- a local GSA udtninisuator in your city, even if you are not
located in a regional headquarters. The contacts with Federal agencies may be coordinated
through these local GSA administrators. You should let the Federal agency directors know that
you are interested in their criteria for relocation and for defining the CBA and that you want
to participate in that discussion. You should provide each of them with the same plans and
definitions of the CBA which you provided the Regional Real Estate Director.
(4) Identify.Specific Locations for Federal Agencies: You should identify specific buildings or sites
which meet the requirements of the user agencies. Help them find possible sites, and help
them negotiate with prospective landlords. In many cases in the central city, you will need to
ensure that their requirements for buildings with asbestos are met.
(5) If an RFP is Issued, Assist CBA Property Owners to Respond: Prior to selecting a site for a
relocation, GSA will issue for relocation, GSA will issue a RFP on behalf of a user agency for
the space required. You should assist the owners of buildings and sites in the CBA to respond
to the RFP. Pursuant to an agreement between IDA and GSA, all IDA members should
automatically receive copies of RFPs which are issued for space within their CBA's. If this is
not happening, you should contact IDA and the Regional Real Estate Director of GSA to be
placed on the mailing list.
(6) Challenging Undesirable Decisions:Remember;GSA and Federal agencies are required to give
prefcrence to the CBA, or if you question the criteria used by the agency for the site selection,
challenge the selection in writing.
Further questions regarding the relocation policies of GSA and Federal agencies may be dddresSed
to:
Chairman, Legislative Committee
International Downtown Association
915 15th Street, NW Suite 900
Washington, DC 20005-2375
Phone (202) 783-1963
FAX (202) 347-2161
Growing Ri h g t
t
Building a Liveable Future
0 regon is facing the concomitant pressures of vital cities and towns. But, Oregonians fear for the-
rapid population growth and rural economic future of our state, and sustaining its liveability will
transition. The challenge of protecting require people working together to shape an Oregon
Oregon's environment while finding jobs for Oregon's that our children and grandchildren will be proud to
people is often characterized as a battle between call home.
environmentalists and developers, between cosmopoli-
tans and countryfolk, between quality of life liberals
and economic development practicals. But, shaping the Oregon's values
future of our state need not be a contest between cities Oregon's natural beauty and vital communities are
and countryside. People who love Oregon's communi-
ties are key to protecting Oregon's countryside and its both intrinsic to our quality of life and key to our
liveability. future economic prosperity. In a random survey,
conducted by the Oregon Business Council, 1300
We live in one of the most beautiful places on Earth, Oregonians from throughout the state were asked (in
with some of America's most liveable communities. an open-ended question): What do you personally
Oregon boasts a special natural environment, as well as value about living in Oregon?" More than half of
-
Vy
F .
e
1000 Fed.a/onto. MGM' .'-Dw Auxboiw.
This publica tion was written by Brian Douglas Scott, president and Executive Director, Oregon Downtown Development Association. It
includes the contributions of many organizations and individuals (p. 11). ODDA's work toward building community consensus on the
shape of Oregon's future is supported in part by the Carl J.and Alma Johnson Fund of the Oregon Community Foundation. July 1993
1
As a result, Oregon's 241 cities have established urban
growth boundaries to contain wasteful urban sprawl,
What I Value 16 million acres of farm land have been dedicated to
About Living in Oregon . . . continued farm use, and 9 million acres of private
forest land have been protected from development.
y Other
xataral Beauty a. ;. Preserving History
and RecreationE3;29A; 3_ .
'• .,::,:' As Oregonians commemorate the 150th anniversary of
�. the great migration along the Oregon Trail,we realize
6 a;'
environmental once more the importance of preserving our history.
The People/ Quality Across the state—from Astoria to Baker City—we have
Sense or community placed more than 1260 neighborhoods, downtown
districts, and other historic sites on the National
Register for Historic Places.
Figure 1:Oregon Values Survey, Oregon Businass Council. Reinvesting in Neighborhoods
Community means neighborhood to many Orego-
those surveyed cited Oregon's beauty and its people nians—from the small town that is a neighborhood in
(figure 1). Similarly;when asked to describe Oregon in itself, to the dozens of neighborhoods that constitute
a single word, respondents used "beautiful," "green," larger cities like Salem and Eugene. In Portland, the
and "liveable" most frequently. Clearly, Oregonians city administration recognizes 90 distinct neighbor-
value the quality of our place and the quality of our hoods,each with its own history, concerns, and local
lives. institutions. As much as anything, it is strong neighbor-
hoods that make Oregon's cities stand out.
What has Oregon done to protect these values? We
have planned for development;with attention to where Revitalizing Downtowns
we want that development to occur. We have worked In founding the Oregon Downtown Development
to preserve the symbols of our history that are sacred Association, community leaders in Albany, Baker City,
to our image of Oregon,its ancestors and its pioneers. Bend, Corvallis, Grants Pass, and Portland set about
We have reinvested in our neighborhoods and revital- rebuilding Oregon's downtowns to protect the civic
ized our downtowns.
infrastructure of our communities. Their vision has
Planning for Development fostered a statewide network of 46 communities,
"There was a shameless threat to our environment," involving thousands of volunteers and dozens of local
proclaimed Governor Tom McCall to the opening staff people, who have worked to stimulate millions of
dollars in reinvestment and brought vitality and five-
session of the 1973 Oregon legislature. "Oregon's
status as the environmental model for the nation was
menaced," he warned-,'"by unfettered despoiling of the
land, sagebrush subdivisions,coastal condomania, and
the ravenous rampage of suburbia in the Willamette
Valley." With those words, McCall, along with Hector
McPherson, Ted Hallock, L.B. Day and others, led the
charge to pass Senate Bill 100, establishing North
America's most comprehensive land use planning
program, a program dedicated to both vital cities and
pristine countryside.
t000n:r.e/o..�
.ti My Biggest Fear for Oregon . . .
Nevertheless, Oregonians are uneasy about the pros-
_ -' pelts for Oregon's cities and countryside. When asked
by the Business Council about their biggest fear for
Oregon, those surveyed identified overpopulation,
becoming like California,environmental destruction,
r
loss of forests, and uncontrolled growth as five of their
top six responses (figure 2). Significantly, according to
this extensive sample, growth issues are worrying
Oregonians more than economic problems or crime.
At the same time, more than 95 percent of those
surveyed believe that "Oregon's population will grow
considerably," while only 20% find that prospect
desirable.
The fact is, Oregon is growing now, and the growth is
likely to continue. The Oregon Department of Trans-
portation's middle-range forecast is for almost a
million new Oregonians by 2010. Forecasts are only
educated guesses, but in the two years since the 1990
d census, Oregon did grow by 137,000 people, and the
Department of Transportation's estimate merely
projects a continuation of a twenty year trend. More
than two-thirds of Oregon's newcomers are from the
West coast,with about 40% from California. The
A/bm.y Dm.oc.uHm,vld ongoing economic and environmental problems in
ability back to Oregon's city centers. Today, Oregon's California make continued migration to Oregon almost
certain.
downtowns and neighborhood business districts are
the embodiment of our heritage and a symbol of our These trends are well illustrated'by a satellite photo-
future—city centers for culture, employment, govern- graph of the United States at night, taken in 1985
ment, education, shopping, services and housing. (figure 3)• Since it only P icks up li Ph t, it gi ves a good
Shortly after taking office, Governor Barbara Roberts indication of where people are.That is,the people are
noted that Californians and other out-of-starers have where the lights are. Where are most of the people. . . .
wondered why Oregonians would choose to preserve
farmland and rivers when they could have shopping
centers with amusement parks and river rides. "But
Oregonians had other ideas," she said, "Oregon would My Biggest Fear for Oregon . . .
accept growth, but on our own terms—on Oregon
terms . . . Oregonians have made it clear that they did Overpopulation 12%
riot want to pave Oregon. They did not want to be- Becoming like califom
come just another Los Angeles [or] Seattle. They didn't Envirunmenul destruction
Economic problem
want to spend two hours getting to work. They didn't toss of fo ests
want their downtowns to die and their farmlands to Uncontrolled growd
Crime
disappear."
Figure 2: Oregon Values Survey, Oregon Business Council
3
Figure 3:Satellite photograph of the United States at Night, 1985. Figure 4:Satellite photograph of the United States at Night, 1991.
in the east. But, the large west coast urban areas of Los with almost half in the Portland metropolitan area.
Angeles, San Francisco and Seattle are clearly visible as This pattern is likely to continue, but there is remark-
well. The lights of Seattle are separated by darkness able growth in other parts of the state as well. It is well
from the lights of Vancouver. The lights of Los Angeles known that Deschutes County is booming, but eastern
and San Diego are also separated. Oregon? . . . not too,: and southern Oregon are also experiencing significant
many people. But, you can make out most or all of the growth. In La Grande for example, housing prices are
Interstate S corridor all the way from Vancouver to rising rapidly as people leave central Oregon seeking
San Diego. the life-style they found in Bend twenty years ago—a
life-style that somehow has been lost along the way.
Comparing this to a similar photograph taken six years
later in 1991 (figure 4), shows that Los Angeles and
San Diego have become one. Seattle and Vancouver Quality of Life at Risk
have become one. And, we've turned on a lot of lights
in Oregon as well. In just six years! To the legislature, Governor McCall said "An urban
explosion of environmental pollution is threatening the
These photographs illustrate the statistics. People are liveability of Oregon."'In championing his land use
moving west. People are moving to Oregon. The planning agenda, McCall often said "I refuse to preside
growth is real! The growth is now! The growth is fast! over the deterioration of Oregon's quality environ-
ment." In 1973, it may have seemed that cities were the
Recent growth has been in Oregon's populous areas, threat to the countryside—that urban explosion meant
�. i y it r .r•4 I ..in , r S' � f
. i
•� U 1 � �` 1 D� �� , ' r.= t� t�( ti_ -� ra � l, r '�r I
� � a ❑ 4� IILA
Figure S: The city attacking the forest Illustration by Doug Roy.
environmental destruction, but thriving cities are the ties, accessible services and involved citizens. Today
solution—not the problem. It is not so much the city rapid growth,with each activity spread out from the
attacking the forest,as figure S implies, but the spread- next,is threatening our environment, our communities,
out development surrounding our communities that is our services and our citizenship.
attacking both the cities and the countryside (figure 6).
Public Services .
Despite the best efforts of Oregon's land use planning
Public Works program, much of the recent growth in our communi-
New Growth ties has been unfocused at best. When development
sprawls beyond municipal boundaries, it often juxta-
poses affluent and growing peripheral jurisdictions
% .
with impoverished and decaying central cities (figure
7). Tax revenues become most scarce where they are
Day ; ' needed most.
Peripheral growth)
Inner city decay .
The Cost of Public Services
Figure 7:Oregon Douintown Development Association
t:osUuntt
$90,00 • Sewer
The problem is K-Mart and Wal-Mart and Bi-Mart $60,00 : water
and This-Mart and That-Mart, surrounded by twisting $45,00 • ��streets
cul-de-sacs of cookie-cutter houses in sprawling subdi- $30,000 stu „D Drains
visions, named after the landscape they have destroyed, $15,00
and punctuated by fake mullions and three car garages. $ .25 1 3 12 as 30
The Marts are surrounded by houses, but they are DENSITY(unitstacre)
protected from pedestrian invasion by moats of asphalt
patrolled by serpents with names like Chrysler,Ford
and Toyota.
Figure 8: Urban Land Institute
Cities and countryside are allies in the battle to save A study by the Urban Land Institute shows that the
our state from being gobbled up by parking lots. If you •costs per housing unit to provide public services (such
want a pristine natural environment you also want as sewer,water, schools,local'streets,and storm
vital cities. drains) declines as density increases (figure 8). The
increased tax burden for providing these services falls
The Oregon Progress Board characterizes our quality on all residents. This doesn't mean that everybody has
of life as a special natural environment, vital communi- to live in 30 units to the acre townhouses, but it does
LJ
A 1 1 1 i 1 11
J
r
-i.l; I in '� 4 •,:r r Ii �`i�. / _ ._ 4,-_.. „
Figure 6:Spread-out development attacking both the city and the countryside Illustration by David York.
5
illustrate that traditional 5,000 square foot city lots are
half as expensive to serve as the two acre McMansions tJ '.
being that are being served up around many of `►"`* s
Oregon's communities.
d .
ivu75�rta r s"ausES t o
If we continue to litter our landscape with giant shop-
a
ping centers and super stores surrounded by acres of
parking we will all spend more time stuck behind the ` .Y
. '
steering wheel staring into the tailpipe ahead. .+ ; ° • '
In fact, between 1970 and 1990, while Oregon's *► k P ti S'100L
population grew by 38%, the number of mites we
drove our cars increased 97% (figure 9). Our average w`
daily driving went from 16 miles to 25 miles.
s.b ,�i ♦ 4 . '!�aY� Eby
NW9E9 a� y h K�r
Vehicle Miles Traveled Per Capita
9,000 ° 16.i •i i ° !sa ��^.;
6,509
Figure 10:Anreas Duany b Elizabeth Placer-Zyberk
0,000
problem of traffic congestion in many American
7,..e suburban areas. They note that "all the elements of
e,soo
e 00e towns already exist in the modern American suburb,
1970 1975 1900 19es 1990 . , . [but] they have been improperly assembled, artifi-
cially separated into `pods' strung along `collector
roads' intended to speed the flow of traffic. The pods
Figure 9:Oregon Department of Traatpormtion are specialized: There are housing `clusters,' office
`parks,' and shopping 'centers.' These elements are the
One reason for the rapid growth in vehicle miles makings for a great cuisine, but they have never been
properly combined." It is, they say, like individually
travelled is that one in their cs s. working Oregonians eating eggs, cheese and green peppers, instead of an
drive to work alone in their cars. Ask yourself, how omelet.
many cars does your household own? How far do you
drive every day? How often do you share a ride, walk Duany and Plater-Zyberk contrast a typical "planned
or take the bus to work? community" of the last four decades (on the top of
figure 10) with a traditional town (on the bottom). In
Oregonians are not optimistic about the prospects for
traffic in the future. When asked whether they believed their words, ithe in co in the two kinds of co In the
that traffic congestion in their community would ties are conceived in completely different ways. In the
increase so much that it will become difficult to go to planned community there are `collector streets,' which
work or shop or visit a friend, over half of the respon- are only for cars, and cul-de-sacs, which are sup-
work . . . for people [but] rarely used. In the a trsupdi-
dents to the Values Survey said it would, with a quarter tional town, streets are . . . usually laid out in grids
agreeing strongly. with lanes for cars to travel and lanes for cars to park;
Development Pattems they are lined with sidewalks, trees, and buildings.
Our increases in driving aren't just because Oregonians "Planned communities suffer from being too diagram-
and other Americans are too bull-headed to do any- matically planned, and at the heart of their plans is the
thing else, it is also because the way we are building collector street. In the traditional town's network of
gives us little choice. Architects Andreas Duany and streets, there are man}' ways to get from one place to
Elizabeth Plater-Zyberk have adroitly illustrated the another. In the planned community, there is only one
way: A driver must make his way from his pod onto Oregon's land use planning program would prevent us
the collector, and from the collector onto the highway. from building a bunch of his so-called "Edge Cities."
Then he can go places." But, unfortunately, he is on His apt response was, "If we want to protect the
the same road with everybody else. environment,we have to make towns places that
people want to live,work,and play."
Together, these development patterns are changing our
daily activities, they are damaging our environment, The problem is not that we ate growing, but how we
and they are destroying our image of ourselves. are growing.What we need to do is not so much to
stop growth, but to shape growth. We need to build
Sense of Community liveable communities instead of gridlocked monotony.
We're also losing our personal and community identity We need to grow better than we are now. We need to
(Figure 11). According to cultural critic Richard Senner. GROW RIGHT!
"A community is more than a set of customs, behav-
iors, or attitudes about other people. A community is
also a collective identity; it is a way of saying who 'we' Liveable Communities
are." The monotonous sprawl attacks our sense of who
"we" are.
People a� u,s--°' Places _
� y
• Local C°nunowClat,�e . F=Sed.
The paradox of a community without a clear sense of Le'�"� Developnenc
itself was illustrated by a recent article in The Orego- men` sense of Place
nian in which the banner headline of "Community a.
Profile: Troutdale" is accompanied by a photograph of Activities
a factory outlet mall by the freeway. It seems unlikely Mired UKs
that a Troutdale resident identify this new commercial viw s`""We
development as the profile of his or her community.
Figure 12:Oregon Downsouin Development Association
Liveable Communities Long-term community vitality depends on people
working together to develop both a sustainable place,
So, what does all this have to do with you? and activities that engage citizens in the community
The point that people who love cities fail to make open (figure 12). Oregon must nurture re local leaders and
enough, t that making cities work is essential a independent entrepreneurs. Those people must shape
protecting the environment and planning for growth. sustainable places of focused development with a
community sense of place. And, they must promote
This misunderstood and underutilized common agenda activities that involve residents in the community by
between urban activists and environmental zealots was mixing land uses and fostering a vital street life.
caught by journalist Joel Garreau when he was asked if
CALVIN end 14OBBES:
W"E 93T tb'WE DONT. BUT PEOPLE ACROSS 111E IF WE Dank ALL WATCH THE WERES STILL MCDONALDS
TO GET COUNTRY ARE WATCHING SAME TV, WHAT WILL KEEP AND WAL-MART,
CABLE TN, DIFFERENT OVR CULTURE HOMOGENEOUS?
DAD. TV SNOWS WE CAtdt RELY ON MO wmc I; BUT WO
TITAN WE NETWORKS 10 PROVIDE DoNT COME
ARE.' UNIFORM NATIONAL BLANDNESS INTO OUR
x AM MORE! HOMES.r
ell
i
1 g
0
Figure 11:Calvin and Hobbes, by Wanerson
I
Local leadership The notions of local leadership and independent
People means local leaders with a vested interest in enterprise also support the economic concepts of E.F.
community vitality. In our increasingly global Schumaker in Small is Beautiful, and the green move-
economy, many public and private institutions are ment slogan, "think globally; act locally."
controlled outside the community. The rapid distribu-
tion on information is making many people more
global in their thinking and actions, with less commit- Places means focused development in concentrated
ment to a particular community. In the long run, vital pedestrian-oriented districts. If spread-out development
communities will need leaders with a significant finan- creates problems for the environment, for communities,
cial or personal stake in that community's prosperity, for public services and for citizenship, focused develop-
ment offers a better vision for Oregon's communities.
Independent enterprise In Individual enterprise means locally vested entrepre-
neurs whose livelihood is wrapped up in the vitality of noted that "Portland is hailed around the country for
the community. its intelligent urban planning." He sees "Portland as a
city of urban villages,each neighborhood with its own
In their book called Reclaiming Capital, Christopher unique characteristics. "To a large extent," Frank says,
and Hazel Dayton Gunn explore the conflict many he "visualizes Oregon as a state of villages. Our cities
communities face when they are forced to encourage and towns each have'a unique character that ought to
investment by out-of-area firms in the name of eco- be embraced." Focused development means reinforcing
nomic development, and then those same firms take the that character by developing new neighborhoods and
Preserving our older ones in the traditional patterns of
surplus capital generated by the new business and
reinvest it elsewhere. The Gunns track the reinvestment our communities.
of a McDonald's franchise (figure 13), determining that
75% of the surplus leaves the area, with 25% rein- The Oregon Downtown Development Association
vested locally. Simple manipulation of the Gunn's envisions a pattern of growth for Oregon's communi-
analysis produces evidence that a local store in a locally ex in which new growth focused into areas with
i
owned building will cause 85% local reinvestment by a existing development and coupled with investment in
similar business,with only 15% leaving the comma- both physical and social infrastructure.This focused
dry development will only be possible with cooperation
among the multiple jurisdictions in each urban re-
gion—whether it is Portland and Gresham, Astoria and
Warrenton, or La Grande and Island City.
Surplus Capital Retained Locally Community Sense of Place
IN AREA Community Sense of place means a unique identity for
00%
80% each city, both physically and socially.
70%
60%
sa% A city that is lively, safe, and attractive has residents
'01L who cherish it. They feel a personal stake in the city's
aox UT OF AREA
a0s future and are willing to protect it. They are aware of
01° local issues, voice their concerns in community forums,
o+c 14Uaial Chun Local Ownan and work to make their city a better place. This sym-
Leeal Landlord
bolic "ownership" is defined both by sense of commu-
nity and sense of place.
Figure 13:from Redaiming Capiral, by Christopbes and Hazel Sense of community is the bond that can form among a
Dayton Gunn;and the Oregon Dowrntoum Development Assoc. group of people with similar interests. These people are
Local entrepreneurs also have a stake beyond short- connected by their professions,concerns or hobbies.
term profits and reinvestment. They have a stake in the Their relationships may or may not be bound by
schools, roads, libraries, and other community services. Physical proximity.
In our increasingly mobile society, people are far less These two strong motives—sense of community and
bound to an individual location for work, for recre- sense of place--can be tied. Call this "Community
ation or for home. While people might once have Sense of Place." Community sense of place is an identi-
identified most stronglywith their neighborhood, their fication with a particular locale, shared among a
factory, or their pub, they now identify themselves diverse mix of individuals whose commitment to the
more through their widely dispersed associates. We place may help them to better-understand each other.
talk about the "arts community," or the "business '
community." Great cities and rural communities alike often cherish
their shared symbols of community uniqueness, be they
downtown skylines, scenic vistas,neighborhood open
4: spaces or public streets. Urban historian Carl Abbott
notes that "no great city has yet taken a Wal-Mart as
its public symbol or put a factory outlet mall on its
municipal letterhead."
Community sense of place is strongest in those places
that have a strong physical presence and are open to
everyone—rich and poor, black and white, sophisticate
and derelict, old and young.
r Mixed Uses
' Activities means mixed uses so people can walk be-
tween activities, and build a sense of community
through casual interaction on the street.
S".C..,r.,r.,...,.A...a..:.. -
Mixed uses can be as simple as a store in the neighbor-
Sense of community is developed by participation in hood, like the Ross Island Grocery, or a more complex
i
some group beyond work and family. Civic clubs,
mixing of office, retail and government activities, like
churches, sports leagues and service organizations are in the Two Rivers Market in Albany. Or, it can mean
examples of community-building organizations that the mix of stores with both subsidized and market rate
help residents interact and take care of each other in apartments, like La Grande's Foley Square, in which
the small but significant ways that connect people. At a low cost housing for seniors occupies the second and
neighborhood level, sense of community may be third floors, while La Grande's premier apartments
! reflected by residents joining their neighborhood command magnificent views of the entire Grande
association, volunteering at local schools, participating Rhonde Valley from the top two floors. Mixed uses
in crime watch and block home programs, and helping can mean living over the store, and providing a 24
in neighborhood or park clean-ups. hour life to a downtown or neighborhood commercial
district.
Sense of place is a personal identification with a par-
ticular locale. This may be an attachment to special It is focused development and mixed uses that differen-
places from childhood. It may be a bond to places from tiate the daily travel of Americans from that of Europe-
a family's history. It may be a particular love of natural ans. Everyone knows that we drive more than our
areas,scenic vistas or architectural landmarks. A sense European counterparts, but that.is not so much be-
of special attachment to places helps define our own cause they are taking the train or the bus (though they
personal identity. The place is part of us. People often do use transit more than we do); it is because their .
feel a symbolic "ownership" of places to which they commercial, residential and office uses are mixed
have no legal ties. Symbolic ownership is demonstrated together so that many more of their daily trips are
by protests to demolition of historic buildings,dam- made by walking or riding a bike.
ming of rivers, or loss of open space.
9
Vital Street Life Such a liveability partnership should be responsible for
Vital street life means that it feels good to be a pedes- advocating and perhaps implementing programs to
trian. Sidewalks, public areas, and storefronts are achieve Oregon's benchmarks for liveable communi-
interesting, bustling and safe. Distances between ties—benchmarks related to mobility, air quality,
attractions are short. Cars are present, but people are public works, open spaces, affordable housing, and
walking. A community's image and identity are re- sense of community-
flected in the vitality and diversity of its street life.
If we want to protect our special natural environment
and avoid getting stuck in traffic, we need people
Oregon's Liveability Partnership working together to ensure that our cities are places
that support local businesses, focus development, mix
To change the shape of our cities, and the way they are uses, reinforce community identity, and engage resi-
growing, is a big job that will require a broader coali- dents in a vital street life-We need liveable cities for a
tion of interests championing liveable cities than now liveable Oregon. An Oregon that our children and
exists. This is not just a debate between planners, grandchildren are proud to call home.
environmentalists, and developers. It is a cause to be
shared by citizens—by cities, counties,environmental-
fists,developers, neighborhoods, downtowns,preserva- A Call to Action
tionists, renewal agencies, transit agencies,chambers of
commerce, community development corporations, People who love cities, and are willing to work to make
cities great,
banks, utilities, big businesses, small businesses, and uniquely positioned to bring the chal-
the State departments of Economic Development, of Croo wing Right to the forefront cl their
comm
Transportation, Energy,Environmental Quality, Land community's agenda. Suggested actions include:
Conservation and Development, and Housing.
Elected officials should support programs and
policies that encourage focused, pedestrian ori-
Oregon's Liveability Partnership n
1 _
Camna��'�� Envucnmentabzts ' •• - .•, t
Cities _
Developers
Hooting Uveabk HLighbmf &
LC Do Loans `:.Ar -
DEQ Cities!
Puervatimstt
Energy Benmal Agenda
TrantpONtiOn Transit Agencies
Ecasonuc Dev. Cbambm of Commaoe
Small Busir=i Community Dev.Cotes.
Big Btninat Militia
Banks
Figure 1S:Oregon Dorontoum Development Association
Oregon needs to develop a broad-based partnership of t
people who are ready to be champions for our cities.
Not only do we need to regulate the development of
our rural landscapes, we need to stimulate the develop-
ment of our urban streetscapes. New developments
should be encouraged in existing neighborhoods,
downtowns and commercial areas. It is not enough to
block bad development;we need to cause good devel-
opment. Growth on our terms. Oregon terms. Growth
where we want it.
�n B:..DwrW Ssnu
Credits
Many organizations and individuals contributed
4 ideas,phrases and/or photographs to this effort.
The include:
2A: y
State of Oregon ODDA Volunteers
Progress Board ' Vision Committee
Dept-of Transportation Dick Ragland,Chair
Dept:of Energy Carl Abbott
Dept-of Lind Conservation John Andersen
_ &Development Terry Miller
c3-'yi Historic Prcervation Office soettwyse
'�' Organizations Policy Committee
Jim Zehren,Chair
1000 Friends of Ore" mod Berry
s.F-17.D•6� Oregon Business Council George Crandall
Albany Democrat Herald Jim Gardner
Albany Downtown Assn. *•Craig Honeyrtun
ented development, while resisting policies that Assn.for Portland Progress 'John Kelly
increase reliance on automobiles or diminish cry of Portland Ethan Selt>er
community sense of place. Authors/Speakers Downtown Manager Network
Carl Abbott Jill Henderson,Albany
Business Owners, especially small business owners, Andreas Duany& Timothy Bishop,Baker City
should celebrate their individuality while working Elinbeth Plater-Zybcrk Al Villeneuve,Coos Bay
Gerry frank Nancy Garcia,Corvallis
to support the community through outstanding Joel Garreau Bob Hodgson,Grants Pass
customer service and active volunteer involvement- E.Kimbark MacColl Catherine Comer,Gresharn
Richard Sennet Mary Nixon,La Grande
Employees should acknowledge that their liveli- Malcolm Johnstone,McMinnville
hood depends on the success of their employer, Karen O'Dowd,Milwaukie
which in turn, depends on the happiness of their Downto�Assoc.
P PP Dwyn Amutrong,Rob DeGraff,
customers and the liveability of their community— Mary Demedde,Steffeni Gray,
they too should provide outstanding customer Portland
.Caren Jackson,Salem
service and get InVO1Ved In community (SSlleS. ,Cynthia Pappas,Springfield
Property owners should recognize that the return
on their investment depends on community live-
ability; they should be champions for quality of
life—for both economic development and growth
management.
Environmental, social and neighborhood activists
should realize that a pristine environment, a com-
passionate social service system, and liveable
neighborhoods all require a vital economy; they
should embrace local businesses as useful and
necessary partners in their visions.
Students should question whether the civics les-
sons they are being taught are training them to
work for a liveable and sustainable future.
Everyone should question whether their residential r
and employment decisions, as well as their daily
routines, are part of the problem or part of the
solution.
Printed on recycled paper.
11
t
Portland Milwaukle Hood River Hermiston
Astoria
Vernonia Gresham The Dalles Heppner
Seaside Tigard Oregon City Pendleton
Sherwood Condon
Freewater
Newberg 3 Milton
Tualatin Tillamook ' Sandy
N
McMinnville
Wiillamina may,n„
Lincoln City Silverton r/ % La Grande
Dalla
�y
Newport Salem „, y ' .
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he Oregon Downtown Development Associa ODDA's Main Street program is a dynamic network of
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��l;Y (303) u1-1181
12
� J U(_ C n� 1555 �U
30 June, 1995
To: Mayor Golden and the members of the Ashland City Council
I wish to share with you some concerns I have about solutions to
the Ashland sewage disposal problems.
I am particularly concerned with the difficulties expressed about
reducing the phosphate effluent into Bear very liO is
imposed by state and national standards require what ppear,
people, anyway, to be draconian measures. But in none of the discussion
I have read (or heard, in the one hearing went to) was any mention made
the of the possibility of PreciPi tation insolubility
As a biochemist, I am very much
of calcium phosphate. It is, after all, what bones and teeth are made
that is left to hit the
of. When sharks die in the open ocean, all
bottom is their teeth. Bones and teeth are what remain in burials after
a few years, and are what animal fossils are made of.
Now, my immediate thought was, why not precipitate the phosphate
out of the .sewage with calcium? (Surely the engineers have thought of
this, I thought.) But as the months went by
and I saw nothing more of
this idea, I was brought to attention on reading of a project
ecieitatinq it
Nebraska of reducing the phosphate in small lakes drzectip to this
with alum (aluminum sulfate) . On inquiry papers describing
project, I was furnished with copies of scientific papa
experiments on precipitating phosphate from sewage, using either calcium
or aluminum as the precipitant. Using appropriate proportions, it is
possible to get rid of 908 of the phosphate in the sewage, carrying it
off in the sewage sludge (increasing its value as a farm additive) .
The great advantage of this to Ashland would be that it would
require no changes in the present system of sewage treatment, except an
a possible increase in the amount of sewage sludge. (Dewatering of this
is already under consideration, I understand.) Tertiary treatment for
nitrogen would, presumably, be still required. But as you know,
phosphate is not removed by tertiary treatment.
I have provided the city engineer with copies of the reports I
received. I am writing you to alert you to this option and trust that,
if it is not brought up in future deliberations, you will
Sincerely,
John McClendon<
105 Bush St.
Ashland
Ashland City Council
City of Ashland July 5, 1995
Dear Council Members,
This letter is to state my opposition to the recommendation before you
that would establish a means by which the city could place a lien on
buildings in order to enforce the A.D.A. laws regarding the removal of
barriers to handicapped access.
I am a downtown property owner of a large, old building and I have had a
complete A.D.A. assessment of my building by Mr. Ackerman of Eugene, Or.
In the process of this assessment, I have found out that many aspects
of the current A.D.A. laws are vague and confusing. I have been told
that there will be many changes in these new requirements over the next
few years due to court challenge4,particularly as the laws are applied
to older, existing structures.
By placing liens with the treat of foreclosure and thus clouding the
titles of properties, the city risks expensive legal battles over a set
of regulations that may be substantially changed in the next few years.
I am sure that the city can come up with a less antagonistic approach to
solving the problem that will not lead to lengthy legal battles in the
future and alienate property owners.
Thank you for your consideration of all the negative ramifications of
this proposal.
Sincerer,
R Ledbetter
112 Nutley St.
Ashland, Oregon
ASHLAND COMMUNITY HOSPITAL _
June 30, 1995
TO: Ashland Community Hospital Board of Trustees'
Executive Committee Members
RE: The Fence
Enclosed is the letter from Brian Almquist we have been expecting as a follow-up to Mr. Ben
Benjamin's recent presentation to the City Council, as seen live on our Cable Access Channel.
I shared this issue with Steve this morning and he suggested I share with you our "history" via
written correspondence on this issue. We will discuss this at July's Board Executive Committee
Meeting.
Below is a summary of written correspondence.
A. June 27, 1995, letter from Brian Almquist to me regarding the fence.
B. June 13, 1991, a two page mediated agreement.
C. May 26, 1993, a two page letter from Mr. Benjamin to Trustee, Mary O'Kief, regarding the
fence.
D. July 14, 1993, a letter to Mike McGraw from Bob Nelson, City Risk Manager, regarding the
fence.
E. December 1 , 1993, a letter to me from our City Attorney, Paul Nolte, regarding the fence.
F. January 10, 1994, a letter to Mr. Benjamin from the City Council member, Phil Arnold,
regarding the fence.
G. June 7, 1995, note taken by Kare from David Schieber regarding his phone conversation
with Nancy Peterson, neighbor and member of mediation team.
In closing, we can chat about this at our July Board meeting. If you have questions or thoughts
you want to share with me, please call.
Sincerely,
ames R. Watson,
Administrator
JRW/kkq
cc: Brian Almquist, City Administrator
280 Maple Street • P.O. Box 98 Ashland, OR 97520 • 503-482-2441
C I T Y O F A S H L A N D ''" C I T Y H A L L
ASHLANO.OREGON 97520
telephone(code 50.3)182-3211
June 27, 1995
Mr, Jim Watson, Administrator
Ashland Community Hospital
200 Maple Street
Ashland OR 97520
Dear Jim:
At the June 20, 1995 Council meeting, Ben Benjamin appeared before the Council to inquire
about the removal of the fencing along the street on the upper part of the Hospital campus.
Mr. Benjamin alleged that the removal of the fence was a part of the mediated agreement
between the Hospital and the "neighbor" group who had opposed the proposed office
complex on Hospital grounds.
Since the Council was unfamiliar with the specifics of that settlement, and since the
agreement was between the Hospital Board and the neighbors, the Council requested that this
inquiry be forwarded to the Board so that you could respond to Mr. Benjamin directly.
Very truly yours,
Brian L. Almqui
City Administrato
(r.ACFffmee.lV)
cc: City Council
Ben Benja n
CA)
!:J
�~ David Schieber
J. 586 Glen::ood`:Drive`
Ashland', . Oregon 97520
J�i iii �'/7,• — Q' �O-4� '7-t�G �i'��1 'C�L�` .��/CCIS��n.MEDIATION AGREEMENT
Ashland Hospital and the neighbors of the hospital have
reached a mutually acceptable solution through the mediation p'
process: The parties, on their own volition, have agreed
upon the following terms :
A) The location of the future medical office buildings
will be located according to the 2-B plan from
BOORA (see attached) .
B) The location of the buildings will be set back 90 to
100 feet. along Maple and 20 feet from the future
sidewalk on Chestnut. The parties agree that reason-
able efforts will be made to save the large evergreen
fir tree.
C) Two two-story medical office buildings will be built
with each level comprising 2700 sq. feet.
D) The height of the buildings from the floor level will
be 23' feet. The buildings will start at 7-8 feet
below the street' levei .on Chestnut. .
E) A sidewalk will be built on Chestnut from Maple to
Catalina.
F) The hospital has agreed to remove the chain-linked
fence on Chestnut.
G) Both buildings must have a pedestrian access from
Chestnut and to the hospital.
H) The neighbors will submit a list of criteria to the
staff to be considered in the design review process.
I) If conflicts or questions arise in the future that
the parties cannot solve by themselves , the parties
agree to mediate before going through litigation
channels. .
CB> _
The parties agree that the above terms represent the
mediated agreement .
Signatures from the Signatures from the
hospital. neighbors
J /l/LfiII�
St ve Lunt Ben Benjamin ,
Frank Billovits Nancy Pe rson
alt Hoffbuhr Rei er Peterson
avid "Schieber, Med ' at r
May 26, 1993
Mary O'Kief
936 Mary Jane
Ashland, Or. 97520
I ask you, as a member of the Board of Directors of Ashland
Community Hospital, to fulfill one of the terms of the
mediated agreement (June 13, 1991 ) related to the siting of
the proposed medical office buildings on the north side of
the hospital.
Enclosed is a copy of the agreement.
The term I refer to is letter F. The Board signatories to
the agreement agreed that the Hospital would remove the
chain link fence bordering the grounds along Chestnut St. ,
behind the Hospital.
I brought this point up with Hospital Administrator Jim
Watson many months ago, and he said money was an obstacle.
We talked about the possibility of the Parks and Recreation
Department buying the fence from the Hospital. Mr. Watson
said he would look into the possibility.
Since, I have read that the Hospital had a very profitable
year. Is there money now for this project?
At the publiic hearing before the Planning Commission on the
hospital expansion and health care zone (May 13, 1992) , I
mentioned the Hospital 's agreement to remove the fence. -
John Fregonese, Planning Director, said the fence removal
was linked to the construction of the medical office
buildings.
The language of the agreement mentions no tie-in. The other
two signatories representing the neighbors, Reider and Nancy
Peterson, have told me that they remember no such tie-in.
I remember that point as being on its own. For months after
the agreement I looked for the beginning of the fence
removal.
In its list of "New Year's Day Resolutions" for Ashland for
1993, the Daily Tidings includes the removal of the chain
link fence.
\C
The chain link fence does not enhance the Hospital grounds.
I think a two- or three-foot high, stout wooden fence, with
a few openings, could replace it very well. This fence
would allow for human access to the grassy area, and would
still block any wayward vehicles from rolling down the slope
toward the Hospital.
Replacement of the chain link fence would also show the
neighborhood that the Hospital wants to fit in and be a good
neighbor.
Please let me know your decision or intentions on this
matter. Thank you.
Sincerely,
Ben Benjamin
323 Maple
482-9677/779-6691
IZ GfASH`'y, � Qmorttn � nm
GREGO
July 14, 1993
Mike McGraw, Hospital Controller
rIIm: obert D. Nelson, Risk Management Analyst
LI�jECt: HOSPITAL PERIMETER FENCING
It is my understanding that there has been a proposal to remove the chain-link
fence from the Hospital grounds, despite the fact that in recent years there
have been a number of occurrences in which runaway or out-of-control vehicles
that might otherwise have crashed into the Hospital have been restrained by the
fence.
Removal of the fence would give rise to several unnecessary risks.
1. Hospital patients and employees would be exposed to real, not imaginary,
danger. It is my understanding that prior to the construction of the
fence, a vehicle did, in fact, crash into the OB ward.
2 . Hospital Security from intruders would be diminished. Hospital security
is becoming an increasingly prominent concern of hospital boards and
staff, because of kidnapping etc. Removal of the fence would facilitate
breaches of security.
3 . Hospital buildings and equipment would be exposed to the possibility of
unnecessary physical loss. The City traditionally retains the first
$10, 000 of physical property losses, and is covered through a risk
retention pool, and ultimately insurance, for the excess. But the
existence of self-insurance and insurance is not a sound basis for
voluntarily increasing our exposure to possible loss.
4 . Premises liability would likely intensify. Property owners owe a higher
standard of protection to invitees and permitees than to trespassers.
Removal of the fence imposes a more costly level of maintenance than is
required by the existing arrangement.
5. The fence could minimize the seriousness of the accident to the vehicle
owner. There are circumstances under which an innocent owner or driver
of a vehicle could become involved in a collision with'the fence.
Colliding with a resilient fence would likely be less traumatic than
colliding with a rigid wall.
The Hospital grounds were intended to enhance the safety of Hospital patients,
staff and visitors. The fence was erected many years ago for this purpose.
From the risk management perspective, it is,recomnended that it should remain.
Thanks for the opportunity to comment.
cc: Brian L. . Almquist
Paul Nolte
Jill Turner
CITY ATTORNEY
CITY OF ASHLAND
(503) 482-3211, EXT. 59
MEMORANDUM
December 1, 1993
TO: Jim Watson
FROM: v- Paul Nolte
SUBJECT: Ashland Community Hospital/neighbors mediation agreement
You have asked my opinion regarding paragraph F of the undated mediation
agreement drafted by mediator David Schieber and signed by representatives of the
hospital and hospital neigbors. Paragraph F reads 'The hospital has agreed to
remove the chain-linked fence on Chestnut." The issue is when does the hospital
have to remove the fence.
In my opinion the hospital is required to remove the fence when the other events in
the agreement occur. In other words, when the medical office buildings are built as
provided in paragraphs A-D and G, the paragraph E sidewalk shall be built and the
paragraph F fence shall be removed.
(E)
- %Y
DRESCHER & ARNOLD
ATTORNEYS AT LAW e�
0
300 E. MAIN P.O. BOX 760 �� qk
ASHLAND, OREGON 97520 5 �a
ALLEN DRESCHER, P.C. January 10, 1993 f TELEPHONE (5 482-4935
G. PHILIP P ARNOLD FAX (503) 4882 2-4941
co��
Ben Benjamin V�
323 Maple Street �O
Ashland, Oregon 97520
Ben:
I have looked into the question concerning the
removal of the hospital fence.
Enclosed is a copy of a December 1, 1993 memorandum
from City Attorney Paul Nolte to Jim Watson . As I
understand it Mr. Watson is acting on this legal advice
from Mr. Nolte . Mr. Watson also understands that David
Schieber has the same impression of the mediation
agreement; that is, that the removal of the fence is to be
done after the buildings are built. I have not talked to
Mr. Schieber.
I have also received a copy of a July 14 , 1993
memorandum from Robert Nelson to Mike McGraw concerning
liability and I am enclosing a copy of same for your
information . While Mr . Nelson ' s memo does not have any
precedence over the mediation agreement, what it suggests
to me is that there are legitimate reasons for leaving the
fence in place at this time.
As you know the City Council has no direct
supervisory authority over the hospital board. Of course,
we are always interested in seeing that the hospital is
managed properly and lives up to its agreements .
I hope this answers your questions . While obviously
you have a different understanding of the agreement than
does the City Attorney, I do not conclude that the hospital
is not living up to its agreement. While I have not asked,
I am sure that any of the persons I have mentioned would be
available to discuss this issue with you if this letter has
not answered all of your questions .
Sincerely,
GPA/amy
encl.
Jim Watson G Philip Arnold
Paul Nolte
(F)
a
1995
Q
�G
Memorandum
�4fGO� June 15, 1995
Mayor and City Council /?
rDm: Jerry Glossop, Street Superintendent �✓
u�11PL#� AMEND AMC SECTION 9. 08.120 TREES--HEDGES
ACTION REQUESTED:
City Council consider amending Section 9.08.120 relative to height of trees,
bushes and hedges above the roadway by changing height from ten (10) feet to
twelve (12) feet. Current section of code requires "owner or person in charge
of property that abuts upon a street or public sidewalk to keep all trees and
bushes on such premises, including the adjoining parking strip, trimmed to a
height of not less than ten feet above the roadway. "
STAFF RECOMMENDATION:'
Based on height of new. equipment, sweeper is 11 feet high, staff recommends
approval of attached ordinance to amend Section 9. 08. 120 of AMC.
(c:1a1�W I rndameod.mem)
ORDINANCE NO.
AN ORDINANCE AMENDING ASHLAND MUNICIPAL CODE SECTION
9.08.120 TO INCREASE GROUND CLEARANCE OF TREES AND BUSHES
OVER ROADWAYS FROM TEN FEET TO TWELVE FEET
ANNOTATED TO SHOW DELETIONS AND ADDITIONS. DELETIONS ARE LINED THROUGH AND
ADDITIONS ARE SF11lREt .
THE PEOPLE OF THE CITY OF ASHLAND DO ORDAIN AS FOLLOWS:
SECTION 1. Section 9.08.120.A. is amended to read as follows:
9.08.120 Trees--Hedges. A. No owner or person in charge
of property that abuts upon a street or public sidewalk shall
permit trees, bushes, or hedges on such property to interfere
with street or sidewalk traffic. It shall be the duty of an owner
or person in charge of property that abuts upon a street or
public sidewalk to keep all trees,. and bushes *Wedges on
such premises, including the adjoining parking strip, trimmed
to a height of not less than eight (8)-feet above the sidewalk
and not less than tee(U+t. {;sl er feet above the roadway.
PAGE 1-ANNOTATED ORDINANCE