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HomeMy WebLinkAbout1995-0718 Council Mtg PACKET I/ I Any citizen attending Council meetings may speak on any item on the agenda, unless it is the subject of a public hearing which has been closed. If you wish to speak, please fill out the Speaker Request form located near the entrance to the Council Chambers. The Chair will recognize you and inform you as to the amount of time allotted to you. The time granted will be dependent to some extent on the nature of the item under discussion, the number of people who wish to be heard, and the length of the agenda. AGENDA FOR THE REGULAR MEETING ASHLAND CITY COUNCIL July 18, 1995 I. PLEDGE OF ALLEGIANCE: 7:00 p.m., Civic Center Council Chambers II. ROLL CALL III. APPROVAL OF MINUTES: Regular meeting of July 5, 1995. IV. SPECIAL PRESENTATIONS AND AWARDS: 1. Presentation by WWTP Project Coordinator of public hearing process for dicision on selection of preferred alternative. V. CONSENT AGENDA: (Roll call vote for entire Consent Agenda.) 1. Minutes of Boards, Commissions and Committees. 2. Departmental Reports for June, 1995. 3. Memorandum from Public Works Director on Bear Creek Watershed Council activities. 4. Confirmation of Mayor's appointments to Conservation Commission. 5. Authorization for Mayor and Recorder to sign contract amendment with ODOT for addition of traffic signal at Maple and N. Main Streets. VI. PUBLIC HEARINGS: 1. Request for annexation of 47.7 acres located east of Interstate 5 and west of East Main; zone change from C-1 to R-1-5; and request for outline plan approval for 173 lot subdivision (Diamond D Corporation, applicants). VII. PUBLIC FORUM: Business from the audience not included on the agenda (limited to 5 minutes per speaker and 15 minutes total). VIII. NEW AND MISCELLANEOUS BUSINESS: 1. Memorandum from Director of Public Works regarding ongoing discussions with Medford and Talent on waterline intertie. IX. ORDINANCES RESOLUTIONS & CONTRACTS: I. First reading of "An Ordinance amending the A.M.C. Section 9.08.120 to increase ground clearance of vegetation over roadways for ten feet to twelve feet." ozn�a��3 1 Second rea ' y title only of "An Ordinance adding Section 15.04.105 to the A.M.C. 1 re ating to Barrier Removal Plans for buildings, and establishing enforcement terms." :. X. OTHER BUSINESS FROM COUNCIL MEMBERS XI. ADJOURNMENT MINUTES FOR THE REGULAR MEETING ASHLAND CITY COUNCIL July 5, 1995 CALLED TO ORDER Mayor Golden called the meeting to order at 7:00 p.m., Civic Center Council Chambers. Councilors Laws, Reid, Hauck, Hagen, Winthrop and Thompson were present. APPROVAL OF NIINUTES The minutes of the Regular meeting of June 20/21, 1995 were accepted with the following amendments; page 7 item #2 last sentence should read "The cost of razing the building and construction of a new facility was not estimated, but an approximate cost could be possibly $1.25 million.; page 4 Unfinished Business, item #1 paragraph 4; correction of spelling on accessory; page 5 paragraph first sentence; take out "for location housing'; fourth sentence should read "He feels there may be a gap between smaller rentals and larger homes"; paragraph 2 last word should be "subsidy". SPECIAL PRESENTATIONS & AWARDS 1. Introduction of official visitors from our Sister City, Guanajuato, Mexico: —Otilia the First, Queen of Guanajuato —Otilia Saenz, mother of Otilia the Fist —Beatrice Alvarez, Guanajuato City Official Mayor Golden introduced visitors from Guanajuato, Mexico and gifts were exchanged. 2. Presentation of award for "Excellence in Financial Report" for 1994 from Government Finance Officer's Association. Louise Bogard, Finance Director Jackson County Fire District #3, O.M.F.O.A. Board Member presented Certificate of Achievement for Excellence in Financial Reporting. The Certificate of Achievement is the highest form of recognition in governmental accounting and financial reporting, and its attainment represents a significant accomplishment by a government and its management. An Award of Financial Reporting Achievement was also presented to Finance Director, Jill Turner. 1 r CONSENT AGENDA 1. Minutes of Boards, Commissions and Committees. 2. Departmental Reports for June, 1995. 3. City Administrator's Monthly Report for June, 1995. 4. Second reading by title only of "An Ordinance adopting a new bikeway master plan map of the Ashland Comprehensive Plan." 5. Confirmation of Mayor's appointment of Peter Lovrovich as Electric Utility Director. The following corrections were made for the Council Study Session June 21, 1995; 1) page 2 paragraph 8; it should indicate that Council would like the Historical Society to have a presence in Ashland. City Administrator Brian Almquist was directed to write a letter to the Historical Association indicating the cities desire for the Historical Association to have a larger presence in Ashland; 2) page 1 paragraph 2 first sentence should read; "Councilor Reid was in favor of having more meetings during the day, Councilors Winthrop/Hagen m/s to approve Consent agenda. Roll Call vote: Laws, Reid, Hauck, Hagen, Winthrop, Thompson YES. Motion passed. PUBLIC HEARINGS 1. Proposed ordinance adding Section 15.04.105 to the Ashland Municipal Code relating to barrier removal plans for buildings and establishing liens for such plans. a. First reading by title only of "An Ordinance adding Section 15.04.105 to the Ashland Municipal Code relating to Barrier Removal Plans for Buildings and establishing liens for such plans." Councilor Thompson presented his view on the proposed ordinance relating to barrier removal plans for buildings and establishing liens for such plans. He is against the adoption of the proposed ordinance to enforce compliance with the American Disabilities Act. He disagrees with the presentation that it is beneficial to property owners. Planning Director, John McLaughlin stated that the ordinance is not meant to change the American Disabilities Act, but only to make the process more flexible and enable the City to recover costs. Building Official Mike Broomfield, reported that in other cities, bonds are issued and they use a Temporary Certificate of Occupancy. He felt this was not an appropriate way to deal with this, because a temporary certificate of occupancy would extend over a five to seven year period of time. This could be an additional problem for builders who want to sell the building. 2 City Attorney, Paul Nolte stated that the use of bonds cost money, and most developers do not like to get a bond. Developers have to pay a premium for bonds and have to be fully collatorized. Bonds are much more expensive than the process proposed by Planning Department. PUBLIC HEARING OPEN: 7:50 p.m. Lloyd Haynes/1267 Siskiyou Blvd/Feels that what the Planning Department is trying to do is a positive step, but that the lien process would be an impediment in implementing process and may make it difficult for financing. Suggested that an option be provided that either a lien, bond or other comparable security be provided to implement the program. He feels plan is a good one, but would like to see it broadened. Russ Dale/585 Allyison/Would like to see more mobility in plan. Questioned the flexibility of time. PUBLIC HEARING CLOSED: 7:55 p.m. Mr. Broomfield stated that the question of length of time with the plan is better addressed by the Oregon Disabilities Commission, most of the plans on more complex buildings have been five to seven years. There is no defined limit and he is not aware of any defined time limit on barrier removal plans, other than the Oregon Disabilities Commission approval of plans. He reported that the bond issue had never seemed to be advantageous. He has concern that Temporary Certificates of Occupancy tie the bond to the permit and in this application the bond would be attached to the property. Planning Director, John McLaughlin suggested that the bond process be added to the plan as an option. Councilors Winthrop/Reid m/s to approve first reading and move to second reading with the additional wording to include option of securing this by lien, bond or comparable security be included in the second reading of the proposed ordinance. Roll Call vote: Reid, Hauck, Hagen, Winthrop YES; Laws, Thompson NO. Motion passed 42. DISCUSSION: Councilor Laws stated his preference that the ordinance be amended as suggested but be subject to first and second reading with the new amendments. Councilor Thompson motion to amend Councilors Winthrop/Reid motion to include directing staff to go over A.D.A. and find where it would conflict with our downtown plan and Comprehensive Plan and make recommendations to the appropriate bodies regarding those conflicts. No second. Motion denied. 3 PUBLIC FORUM Henry Webb/5050 Whitmore, Talent/Voiced concern regarding crime in Ashland and questioned whether the new Camping Ordinance would be enforced. Joe Eckhardt/108 Bush Street/Commented on how wonderful the City of Ashland is and the success of the 4th of July parade. Would like to see more of looking to the future and would like to meet with Mayor Golden on Council Goal #5 which deals with developing and implementing a citizen/govemment communication program which includes citizen input. Commended Council and Administration on the good work they have been doing. UNFINISHED BUSINESS 1. Reading by title only of "A Resolution re-establishing the Municipal Audit Committee, redefining its objective and responsibilities and repealing Resolution No. 91-16." PUBLIC HEARING OPEN: 8:10 p.m. John Nicholson/1575 Greenmeadows/Presented following comments on proposed resolution re-establishing the audit committee, which he feels should not be adopted. The objectives of the City audit committee should be: a. To enhance the independence of the outside auditor; b. to monitor the work of that auditor; c. To oversee all aspects of the audit procurement process; d. To review management's financial actions and controls; e. To communicate with the Council and public; if the packet proposal is adopted, the audit committee would be enfeebled and would be hampered in fulfilling its objectives. He understood that the packet proposal was drafted by the City Administrator and felt that would create a conflict of interest. It was clarified for Mr. Nicholson that the City Administrator was not involved in the drafting of the resolution. The committee formed to redraft the resolution included the City Attorney Paul Nolte, Councilor Laws, Marty Levine C.P.A., Mayor Golden and Finance Director Jill Turner attended the initial meeting. He stated that the resolution regarding the audit committee that accompanied the petition submitted on March 7th provided for a stronger committee than the packet proposal and that submitting the packet proposal without consultation was a slap in the faces of all 191 petitioners. The voting on the audit committee resolution after a "reading by title only" debases the committee, which should be a key factor in the City's financial-controls and a tactic that alienates citizens. Felt that this undermines rather than supports the Council goal of improving communications with citizens. He urged the Council to adopt the audit committee resolution that was submitted by the petitioners in March or form a sub-committee to discuss the re-establishment of the audit committee with citizen groups. The Council, not the staff members being audited, should set the rules for the audit committee. 4 He suggested to Council that the audit should include opinions on all Enterprise Funds, address the subject of economy and efficiency, program performance on a selected basis and to strengthen the independence and objectivity of the audit process. He would like to have City audit reports published and mailed out to the public within 90 days after the end of the fiscal year. Louise Bogard, Board Member O.M.F.O.A. clarified for Council that the Certificate of Achievement presented by the Government Finance Officer's Association can only be based on the contents of the financial report that was provided for review. It cannot comment on the performance of the City. Marty Levine, C.P.A./He understands that the purpose of the committee is to assist the Council in completing its responsibilities with regard to the annual audit. By establishing this committee and including members that have accounting or auditing background, the committee can evaluate potential auditors and make recommendation to the Council. The committee can review financial statements and reports submitted by the auditor and offer evaluations and recommendations to the Council. If management letter is submitted by auditor, the committee would review letter and add clarification and evaluation and make corporate recommendations to the Council. The committee is to only make recommendations to the Council, the ultimate responsibility is the Councils. Mr. Levine felt that the resolution suggested by Mr. Nicholson would take away the control of the Council. Mr. Nicholson clarified for Mr. Levine that this was not the intention. The intention of his resolution would be to take control away from those that are being audited. Councilor Winthrop stated that he believed there is room to improve the way in which they discuss the scope of the budget and where monies are put as a community. He would like to look further into possibly changing the way the Budget committee works as an improvement. Mr. Nicholson stated that the Budget Committee and the Audit Committee functions are entirely different. The Budget Committees function is a political one whereas the Audit Committee is there to make sure the management of the City is not lying to the public in the financial statements. Mr. Levine stated that he does not believe that it is the responsibility of the Audit Committee to take these kinds of responsibilities, but is clearly the Councils responsibility. The Council is responsible to review and question the financial statements. Councilor Laws reported that the committee did consider proposals made by Mr. Nicholson when resolution was drafted. 5 It was discussed that there be some change in the wording on Section 4. Responsibilities. sub-section A. Recommend to the council an independent firm of certified public accountants to perform the annual audit of the City. It was determined that by making any changes would subject the Council to criticism in that they are trying to control the outcome. Mayor Golden believes that the group that forms the audit committee should determine the process of selecting the auditor. Mr. Nicholson questioned the Council as to why none of the petitioners from the previously drafted resolution were not contacted for their views and invited to participate in the discussion. PUBLIC HEARING CLOSED: 9:00 p.m. Councilors Laws/Winthrop m/s to approve Resolution #95-24 re-establishing the Municipal Audit Committee. Roll Call vote: Laws, Reid, Hauck, Hagen, Winthrop, Thompson YES. Motion passed. Mayor Golden stated that she has never in her term been swayed by the City Administrator and feels that the Council is and should be separate from the administration. 2. Reading by title only of "A Resolution establishing fees for communications services." Councilors Hauck/Hagen m/s to approve Resolution # 95-23 setting fees for dispatching services provided by the Ashland Communications Center. Roll Call vote: Laws, Reid, Hauck, Hagen, Winthrop and Thompson YES. Motion passed. NEW AND MISCELLANEOUS BUSINESS 1. Approval of Sidewalk LID policy. Public Works Director Steve Hall presented recommendation in adoption of "City Council Policy-Sidewalk Local Improvement District". The process of advertisement will begin with Council approval. Councilors Hauck/Reid m/s to approve Sidewalk LID policy. Voice vote; all AYES. Motion passed. DISCUSSION: Councilor Laws voiced his congratulations to the Mayor and staff for the idea and development of the proposal in a way that will help to push the sidewalk process successfully. 6 2. Recommendation from Parks and Recreation Commission for acquisition of property on Strawberry Lane. City Administrator Brian Almquist read memo from Ashland Parks and Recreation Commission. Parcels are adjacent to the recent acquisition of Dr. Hald's property on Strawberry land. The parcels are owned by three different individuals: the Hudson's, Ratcliffes, and Snydals. The total acreage of all three parcels is 6.35 acres. All three properties are included in the Open Space Land Acquisition Plan. The purchase of the parcels will increase the size of the open space area already purchased on Strawberry Lane and will be preserved as a passive, natural area. Councilors Reid/Hauck m/s to approve recommendation for acquisition of property on Strawberry Lane. Roll Call vote: Laws, Reid, Hauck, Hagen, Winthrop and Thompson YES. Motion passed. 3. Request by Museum of Natural History to attach banners to street lights/utility poles. Ronald Lamb, Executive Director of the Pacific NW Museum of Natural History, spoke on the request to the City of attaching banners to street lights and utility poles. The banners would help identify and recognize the location of the Pacific Northwest Museum of Natural History. The museum requests that the banners be allowed year round. Mr. Lamb reported that O.D.O.T. has not approved banners for Hwy 66 to this date. Councilor Laws would like Council to retain control of what the banners would look like. Councilors Laws/Winthrop m/s to approve attaching banners contingent upon Councils approval.of banner design. Voice vote: all AYES. Motion passed. 4. Memorandum from City Administrator regarding results of executive pay plan survey and recommendation for COLA.for management positions. City Administrator Brian Almquist presented results of the three surveys on salaries of administrative and department head positions in similar sized cities on the West Coast. . He noted that according to the data it indicated that their salaries are competitive regionally and on the high side in Oregon. Policy has been to maintain pay ranges at this level to attract and retain the most qualified personnel our city can afford and believes that the quality and efficiency of city services is directly linked to the quality of managers employed. His recommendation to the Council is to grant a 3% cost of living adjustment to the remaining 9 positions. . Assistant City Administrator Peggy Christianson presented to the Council additional data on survey number 2 based on 10,000-25,000 population. Ms. Christianson clarified for Council that the ICMA survey provides salary data and does not provide a full spectrum of compensation which includes benefits, ie. retirement, leave, etc. Total compensation is a bigger and more accurate picture. Councilor Laws feels there should be consistency in methodology used, or look further at adapting the positions in other cities to our own and choose those that are truly comparable. Mayor Golden clarified for the Council the procedures and policies followed in the hiring process, stating her experience and participation in the hiring of 6 Department Heads. The Department Heads hired were carefully reviewed and were based upon their qualifications. General discussion by Council regarding Councilor Thompsons' commentary in Ashland Daily Tidings on the salary increase. Councilor Laws stated that he felt the Council was correct in separating mid-management and top-management in the handling of the decision on salary increases. He would like to recommend to Council that collecting of data be continued on a comparable position basis and have a data base that could be used to make honest comparisons in the future. Councilor Hauck commented that the Cost of Living Adjustment is based on the inflation rate and that the purchasing power stays the same. COLA is not an increase but is in keeping with the purchasing power and is fair to the employee. Councilor Winthrop determined that it is difficult to find comparable data in matching Ashland conditions. Point of data is more of a reality check for long term planning of our compensation policies and is a reassurance to themselves and citizens they are being prudent stewards. Written memo by Councilor Winthrop was submitted to the Council. Memo states his appreciation of assistant city administrator in the progress made compiling comparable data that will better reflect the range of services provided by Ashland city government, which he found educational. He stated that his intention in requesting better data was not to challenge the pay scales of current managers. But, to develop a better rationale for determining appropriate compensation for the long term, both to guide recruiting and to reassure citizens they are being prudent managers. He also would like to take a broader look at the cities approach to wage/salary schedules. 8 r� His recommendation to Council is that the COLA be approved for management but with the following considerations: 1) Direct the city administrator/assistant administrator over the next six months to refine the compensation survey presented this evening; 2) With the assistance of staff, develop a clearer policy to guide our executive compensation. This might include redefining the geographic range and/or jurisdictional size with which we intend to recruit competitively, or adopting a set of comparable communities as our benchmark; and 3) Request from staff a strategy for assessing, and if necessary correcting, inequities throughout our compensation system, addressing such questions as gender equity and principle of equal pay for equal work. PUBLIC HEARING OPEN: 9:28 p.m. Judy Kaplan/212 W Nevada/Stated her familiarity with employment opportunities in this area. She does not agree with the argument of paying more would bring the most qualified people, and feels this area is overflowing with "over qualified" job seekers. Questions how close salary schedules are scrutinized at all levels. Does not agree with comparing Ashland with California pay scales. Does support higher wages in the Rogue Valley, but recommends to Council that the City take a more moderate approach. Jack Blackburn/805 Oak St/Commented on Councilor Thompson's letter as an effort to stimulate public discussion about the issue of salary, wages, personnel, etc. and feels it is important. In favor of paying good salaries but not convinced that the city has to pay as much as they pay. He proposed that the city appoint a wage and salary committee made up of a cross section of people who are qualified both from the public and private sector._ He reported that according to the census tapes, there is 30% of this community whose household incomes are way down. This 30% are making less than what the city is asking them to come up with. From a community stand point, he does not believe it is fair and people react negatively to this. When income is geared to percentages, a bigger spread is created between low paying and high paying people, to deal with this is to give percentage increase with a specific dollar amount so the spread is not made wider. Believes there should be a lot of study done on this question. Would like Council to have more people not associated with the city, to help in the wage and salary affair. John Nicholson/1575 Greenmeadows/Believes that the city should borrow from the private sector which sets up Compensation Committees, which review the whole salary structure. Recommends that Council form a Compensation Committee with citizen participation and not made up of just staff from the City. This committee would make the recommendation to the Council as to what the compensation structure within the city of Ashland is. PUBLIC HEARING CLOSED: 9.45 p.m. 9 . 1 Assistant City Administrator Christianson provided council with information on benefits that are included in management salaries. Comparison was based on four basic benefits, vacation, sick leave, insurance coverage and retirement . Councilor Thompson commented that his position regarding city salaries does not reflect the respect he has for the Department Heads. Councilors Winthrop/Hauck m/s to approve 3% COLA of management positions. Roll Call vote: Laws, Reid, Hauck and Winthrop; YES. Hagen and Thompson; NO. Motion passed 42. Councilors Hauck/Thompson m/s to move forward on recommendations presented by Councilor Winthrop in his memo to the Council. Voice vote: all AYES. Motion passed. Councilor Reid requested that the Finance Directors salary be reviewed. 5. Memorandum from Director of Public Works regarding loan offer from State for wastewater treatment plant. Director of Public Works Steve Hall presented staff recommendation authorizing the signing of "Intention to Complete Final Load Application". This is an authorization to continue our interest in the DEQ loan program. The "Revised Loan Request' of$21,468,000 is based on a project cost of$27,000,000 for the highest cost alternative now under consideration, less the portion covered by the 4% meal tax. The actual loan agreement would not come before the Council for consideration until late 1996. Councilors Hauck/Laws m/s to approve signing of "Intention to Complete F"mal Load Application. Voice vote: all AYES. Motion passed. ORDINANCES RESOLUTIONS & CONTRACTS 1. First reading by title only of "An Ordinance amending Ashland Municipal Code Section 9.08.120 to increase ground clearance of trees and bushes over roadways from ten feet to twelve feet." Councilors Hauck/Reid m/s to approve first reading and move to second reading of amendment to AMC increasing ground clearance of trees and bushes over roadway. Roil Call vote: Laws, Reid, Hauck, Hagen, Winthrop and Thompson YES. Motion passed. 10 OTHER BUSINESS FROM COUNCIL MEMBERS Councilor Hauck reported that O.D.O.T. had changed regulations on population signs for cities. Cities will be responsible as O.D.O.T. will no longer automatically change them. Councilor Thompson reported on additional conversation with O.D.O.T. regarding that they will not provide landscaping in the medium for the widening of East Main. ADJOURNMENT Meeting as adjourned at 9:55 p.m. Barbara Christensen, Recorder Catherine M. Golden, Mayor 11 ASHLAND WASTE WATER TREATMENT PLANT ON THE ROAD TO A FINAL SOLUTION Issue: The City Council is preparing to make a final decision on the future of waste water treatment in Ashland. The City is under a Mutual Agreement and Order (MAO) to satisfy the Department of Environmental Quality (DEQ) standards for discharging into Ashland Creek (and on into Bear Creek). A final Facilities Plan must be written to satisfy DEQ requirements. Background: The City has a Facilities Plan that was completed by Brown and Caldwell in April 1991. This Plan outlined options to meet the 'new' DEO standards for effluent into Ashland Creek. The Ashland / Bear Creek stream system has been established (1989) as a Total Maximum Daily Load (TMDL) stream and therefore, has limits for ammonia, chlorine, phosphorus and biochemical oxygen demand (BOD) to protect the beneficial uses of the stream (fish). The treatment plant has not been able to meet the TMDL standards as of the mandated requirement date of December 31, 1994, and is therefore under the MAO for compliance. The City of Ashland must develop a final Facilities Plan with a recommend course of action and timeline for meeting the requirements by October 1, 1995. The City has been reviewing four options: • Effluent transferred to the Medford Regional Plant for full treatment; or • Complete a Plant upgrade with one of the following components: 1- Spray Irrigation with return water rights for replacement volume to Bear Creek 2- Wetlands treatment with a means of returning flow directly to Bear Creek the majority of the time (would require a soil filtration or other means of final filtration to meet discharge requirements) 3- Full Plant treatment for year round discharge directly into Bear Creek (this option was essentially dropped from consideration, but should be reviewed for comparison). Each of these options has pros and cons, and usually some unknowns. There are significant costs associated with each option. It is possible that Council will choose to evaluate the pros and cons with a combination of these options for a phased approach to the solution. Action: The City Council will be meeting on July 31 st (2-9pm) to discuss, deliberate and hear public comment as they proceed toward making a final decision. This meeting will be a long evening designed to answer all of Council's questions and provide the best information available to make a decision. There will be time for public comment toward the end of the meeting (approximately 7pm). It is at this meeting that all of the information should be brought to the table for a decision. Council will hold a Public Hearing on the issue at a special meeting on August 7 (7pm), and expects to hear all final concerns prior to conclusion, at which time the Public Hearing will be closed. On August 15, Council will make a final decision at their regularly scheduled meeting. Important Dates: July 31, 1995 Council Study Session 2-9pm Council Chambers � � 7 54ugust`J� 1995 Public Hearing 7pm Council Chambers Ca{>u- vess August 15, 1995 Council Meeting - Decision 7pm Council Chambers Contact: Paula Brown, PE, is the City's Waste Water Treatment Plant Coordinator Ithrough a contract with the Rogue Valley Council of Governments) and should be contacted if there are any questions. She can be reached at 488-5587. July 13, 1995 a MINUTES FOR THE REGULAR MEETING ASHLAND CITY COUNCIL July 5, 1995 CALLED TO ORDER Mayor Golden called the meeting to order at 7:00 p.m., Civic Center Council Chambers. Councilors Laws, Reid, Hauck, Hagen, Winthrop and Thompson were present. APPROVAL OF NHNUTES The minutes of the Regular meeting of June 20/21, 1995 were accepted with the following amendments; page 7 item #2 last sentence should read "The cost of razing the building and construction of a new facility was not estimated, but an approximate cost could be possibly $1.25 million.; page 4 Unfinished Business, item #1 paragraph 4; correction of spelling on accessory; page 5 paragraph first sentence; take out "for location housing"; fourth sentence should read "He feels there may be a gap between smaller rentals and larger homes"; paragraph 2 last word should be "subsidy". SPECIAL PRESENTATIONS & AWARDS 1. Introduction of official visitors from our Sister City, Guanajuato, Mexico: —Otilia the First, Queen of Guanajuato —Otilia Saenz, mother of Otilia the First —Beatrice Alvarez, Guanajuato City Official Mayor Golden introduced visitors from Guanajuato, Mexico and gifts were exchanged. 2. Presentation of award for "Excellence in Financial Report" for 1994 from Government Finance Officer's Association. Louise Bogard, Finance Director Jackson County Fire District #3, O.M.F.O.A. Board Member presented Certificate of Achievement for Excellence in Financial Reporting. The Certificate of Achievement is the highest form of recognition in governmental accounting and financial reporting, and its attainment represents a significant accomplishment by a government and its management. An Award of Financial Reporting Achievement was also presented to Finance Director, Jill Turner. 1 CONSENT AGENDA 1. Minutes of Boards, Commissions and Committees. 2. Departmental Reports for June, 1995. 3. City Administrator's Monthly Report for June, 1995. 4. Second reading by title only of "An Ordinance adopting a new bikeway master plan map of the Ashland Comprehensive Plan." 5. Confirmation of Mayor's appointment of Peter Lovrovich as Electric Utility Director. The following corrections were made for the Council Study Session June 21, 1995; 1) page 2 paragraph 8; it should indicate that Council would like the Historical Society to have a presence in Ashland. City Administrator Brian Almquist was directed to write a letter to the Historical Association indicating the cities desire for the Historical Association to have a larger presence in Ashland; 2) page 1 paragraph 2 first sentence should read; "Councilor Reid was in favor of having more meetings during the day,". Councilors Winthrop/Hagen m/s to approve Consent agenda. Roll Call vote: Laws, Reid, Hauck, Hagen, Winthrop, Thompson YES. Motion passed. PUBLIC HEARINGS 1. Proposed ordinance adding Section 15.04.105 to the Ashland Municipal Code relating to barrier removal plans for buildings and establishing liens for such plans. a. Past reading by title only of "An Ordinance adding Section 15.04.105 to the Ashland Municipal Code relating to Barrier Removal Plans for Buildings and establishing liens for such plans." Councilor Thompson presented his view on the proposed ordinance relating to barrier removal plans for buildings and establishing liens for such plans. He is against the adoption of the proposed ordinance to enforce compliance with the American Disabilities Act. He disagrees with the presentation that it is beneficial to property owners. Planning Director, John McLaughlin stated that the ordinance is not meant to change the American Disabilities Act, but only to make the process more flexible and enable the City to recover costs. Building Official Mike Broomfield, reported that in other cities, bonds are issued and they use a Temporary Certificate of Occupancy. He felt this was not an appropriate way to deal with this, because a temporary certificate of occupancy would extend over a five to seven year period of time. This could be an additional problem for builders who want to sell the building. 2 City Attorney, Paul Nolte stated that the use of bonds cost money, and most developers do not like to get a bond. Developers have to pay a premium for bonds and have to be fully collatorized. Bonds are much more expensive than the process proposed by Planning Department. PUBLIC HEARING OPEN: 7:50 p.m. Lloyd Haynes/1267 Siskiyou Blvd/Feels that what the Planning Department is trying to do is a positive step, but that the lien process would be an impediment in implementing process and may make it difficult for financing. Suggested that an option be provided that either a lien, bond or other comparable security be provided to implement the program. He feels plan is a good one, but would like to see it broadened. Russ Dale/585 Allyison/Would like to see more mobility in plan. Questioned the flexibility of time. PUBLIC HEARING CLOSED: 7:55 p.m. Mr. Broomfield stated that the question of length of time with the plan is better addressed by the Oregon Disabilities Commission, most of the plans on more complex buildings have been five to seven years. There is no defined limit and he is not aware of any defined time limit on barrier removal plans, other than the Oregon Disabilities Commission approval of plans. He reported that the bond issue had never seemed to be advantageous. He has concern that Temporary Certificates of Occupancy tie the bond to the permit and in this application the bond would be attached to the property. Planning Director, John McLaughlin suggested that the bond process be added to the plan as an option. Councilors Winthrop/Reid m/s to approve first reading and move to second reading with the additional wording to include option of securing this by lien, bond or comparable security be included in the second reading of the proposed ordinance. Roll Call vote: Reid, Hauck, Hagen, Winthrop YES; Laws, Thompson NO. Motion passed 42. DISCUSSION: Councilor Laws stated his preference that the ordinance be amended as suggested but be subject to first and second reading with the new amendments. Councilor Thompson motion to amend Councilors Winthrop/Reid motion to include directing staff to go over A.D.A. and find where it would conflict with our downtown plan and Comprehensive Plan and make recommendations to the appropriate bodies regarding those conflicts. No second. Motion denied. 3 PUBLIC FORUM Henry Webb/5050 Whitmore, Talent/Voiced concern regarding crime in Ashland and questioned whether the new Camping Ordinance would be enforced. Joe Eckhardt/108 Bush Street/Commented on how wonderful the City of Ashland is and the success of the 4th of July parade. Would like to see more of looking to the future and would like to meet with Mayor Golden on Council Goal #5 which deals with developing and implementing a citizen/government communication program which includes citizen input. Commended Council and Administration on the good work they have been doing. UNFINISHED BUSINESS 1. Reading by title only of "A Resolution re-establishing the Municipal Audit Committee, redefining its objective and responsibilities and repealing Resolution No. 91-16." PUBLIC HEARING OPEN: 8:10 p.m. John Nicholson/1575 Greenmeadows/Presented following comments on proposed resolution re-establishing the audit committee, which he feels should not be adopted. The objectives of the City audit committee should be: a. To enhance the independence of the outside auditor; b. to monitor the work of that auditor; c. To oversee all aspects of the audit procurement process; d. To review management's financial actions and controls; e. To communicate with the Council and public; if the packet proposal is adopted, the audit committee would be enfeebled and would be hampered in fulfilling its objectives. He understood that the packet proposal was drafted by the City Administrator and felt that would create a conflict of interest. It was clarified for Mr. Nicholson that the City Administrator was not involved in the drafting of the resolution. The committee formed to redraft the resolution included the City Attorney Paul Nolte, Councilor Laws, Marty Levine C.P.A., Mayor Golden and Finance Director Jill Turner attended the initial meeting. He stated that the resolution regarding the audit committee that accompanied the petition submitted on March 7th provided for a stronger committee than the packet proposal and that submitting the packet proposal without consultation was a slap in the faces of all 191 petitioners. The voting on the audit committee resolution after a "reading by title only" debases the committee, which should be a key factor in the City's financial controls and a tactic that alienates citizens. Felt that this undermines rather than supports the Council goal of improving communications with citizens. He urged the Council to adopt the audit committee resolution that was submitted by the petitioners in March or form a sub-committee to discuss the re-establishment of the audit committee with citizen groups. The Council, not the staff members being audited, should set the rules for the audit committee. 4 e He suggested to Council that the audit should include opinions on all Enterprise Funds, address the subject of economy and efficiency, program performance on a selected basis and to strengthen the independence and objectivity of the audit process. He would like to have City audit reports published and mailed out to the public within 90 days after the end of the fiscal year. Louise Bogard, Board Member O.M.F.O.A. clarified for Council that the Certificate of Achievement presented by the Government Finance Officer's Association can only be based on the contents of the financial report that was provided for review. It cannot comment on the performance of the City. Marty Levine, C.P.A./He understands that the purpose of the committee is to assist the Council in completing its responsibilities with regard to the annual audit. By establishing this committee and including members that have accounting or auditing background, the committee can evaluate potential auditors and make recommendation to the Council. The committee can review financial statements and reports submitted by the auditor and offer evaluations and recommendations to the Council. If management letter is submitted by auditor, the committee would review letter and add clarification and evaluation and make corporate recommendations to the Council. The committee is to only make recommendations to the Council, the ultimate responsibility is the Councils. Mr. Levine felt that the resolution suggested by Mr. Nicholson would take away the control of the Council. Mr. Nicholson clarified for Mr. Levine that this was not the intention. The intention of his resolution would be to take control away from those that are being audited. Councilor Winthrop stated that he believed there is room to improve the way in which they discuss the scope of the budget and where monies are put as a community. He would like to look further into possibly changing the way the Budget committee works as an improvement. Mr. Nicholson stated that the Budget Committee and the Audit Committee functions are entirely different. The Budget Committees function is a political one whereas the Audit Committee is there to make sure the management of the City is not lying to the public in the financial statements. Mr. Levine stated that he does not believe that it is the responsibility of the Audit Committee to take these kinds of responsibilities, but is clearly the Councils responsibility. The Council is responsible to review and question the financial statements. Councilor Laws reported that the committee did consider proposals made by Mr. Nicholson when resolution was drafted. 5 It was discussed that there be some change in the wording on Section 4. Responsibilities. sub-section A. Recommend to the council an independent firm of certified public accountants to perform the annual audit of the City. It was determined that by making any changes would subject the Council to criticism in that they are trying to control the outcome. Mayor Golden believes that the group that forms the audit committee should determine the process of selecting the auditor. Mr. Nicholson questioned the Council as to why none of the petitioners from the previously drafted resolution were not contacted for their views and invited to participate in the discussion. PUBLIC HEARING CLOSED: 9:00 p.m. Councilors Laws/Winthrop m/s to approve Resolution #95-24 re-establishing the Municipal Audit Committee. Roll Call vote: Laws, Reid, Hauck, Hagen, Winthrop, Thompson YES. Motion passed. Mayor Golden stated that she has never in her term been swayed by the City Administrator and feels that the Council is and should be separate from the administration. 2. Reading by title only of "A Resolution establishing fees for communications services." Councilors Hauck/Hagen m/s to approve Resolution # 95-23 setting fees for dispatching services provided by the Ashland Communications Center. Roll Call vote: Laws, Reid, Hauck, Hagen, Winthrop and Thompson YES. Motion passed. NEW AND MISCELLANEOUS BUSINESS 1. Approval of Sidewalk LED policy. Public Works Director Steve Hall presented recommendation in adoption of "City Council Policy-Sidewalk Local Improvement District". The process of advertisement will begin with Council approval. Councilors Hauck/Reid m/s to approve Sidewalk LID policy. Voice vote; all AYES. Motion passed. DISCUSSION: Councilor Laws voiced his congratulations to the Mayor and staff for the idea and development of the proposal in a way that will help to push the sidewalk process successfully. 6 2. Recommendation from Parks and Recreation Commission for acquisition of property on Strawberry Lane. City Administrator Brian Almquist read memo from Ashland Parks and Recreation Commission. Parcels are adjacent to the recent acquisition of Dr. Hald's property on Strawberry land. The parcels are owned by three different individuals: the Hudson's, Ratcliffes, and Snydals. The total acreage of all three parcels is 6.35 acres. All three properties are included in the Open Space Land Acquisition Plan. The purchase of the parcels will increase the size of the open space area already purchased on Strawberry Lane and will be preserved as a passive, natural area. Councilors Reid/Hauck m/s to approve recommendation for acquisition of property on Strawberry Lane. Roll Call vote: Laws, Reid, Hauck, Hagen, Winthrop and Thompson YES. Motion passed. 3. Request by Museum of Natural History to attach banners to street lights/utility poles. Ronald Lamb, Executive Director of the Pacific NW Museum of Natural History, spoke on the request to the City of attaching banners to street lights and utility poles. The banners would help identify and recognize the location of the Pacific Northwest Museum of Natural History. The museum requests that the banners be allowed year round. Mr. Lamb reported that O.D.O.T. has not approved banners for Hwy 66 to this date. Councilor Laws would like Council to retain control of what the banners would look like. Councilors Laws/Winthrop m/s to approve attaching banners contingent upon Councils approval,of banner design. Voice vote: all AYES. Motion passed. 4. Memorandum from City Administrator regarding results of executive pay plan survey and recommendation for COLA for management positions. City Administrator Brian Almquist presented results of the three surveys on salaries of administrative and department head positions in similar sized cities on the West Coast. He noted that according to the data it indicated that their salaries are competitive regionally and on the high,side in Oregon. Policy has been to maintain pay ranges at this level to attract and retain the most qualified personnel our city can afford and believes that the quality and efficiency of city services is directly linked to the quality of managers employed. 7 His recommendation to the Council is to grant a 3% cost of living adjustment to the remaining 9 positions. Assistant City Administrator Peggy Christianson presented to the Council additional data on survey number 2 based on 10,000-25,000 population. Ms. Christianson clarified for Council that the ICMA survey provides salary data and does not provide a full spectrum of compensation which includes benefits, ie. retirement, leave, etc. Total compensation is a bigger and more accurate picture. Councilor Laws feels there should be consistency in methodology used, or look further at adapting the positions in other cities to our own and choose those that are truly comparable. Mayor Golden clarified for the Council the procedures and policies followed in the hiring process, stating her experience and participation in the hiring of 6 Department Heads. The Department Heads hired were carefully reviewed and were based upon their qualifications. General discussion by Council regarding Councilor Thompsons' commentary in Ashland Daily Tidings on the salary increase. Councilor Laws stated that he felt the Council was correct in separating mid-management and top-management in the handling of the decision on salary increases. He would like to recommend to Council that collecting of data be continued on a comparable position basis and have a data base that could be used to make honest comparisons in the future. Councilor Hauck commented that the Cost of Living Adjustment is based on the inflation rate and that the purchasing power stays the same. COLA is not an increase but is in keeping with the purchasing power and is fair to the employee. Councilor Winthrop determined that it is difficult to find comparable data in matching Ashland conditions. Point of data is more of a reality check for long term planning of our compensation policies and is a reassurance to themselves and citizens they are being prudent stewards. Written memo by Councilor Winthrop was submitted to the Council. Memo states his appreciation of assistant city administrator in the progress made compiling comparable data that will better reflect the range of services provided by Ashland city government, which he found educational. He stated that his intention in requesting better data was not to challenge the pay scales of current managers. But, to develop a better rationale for determining appropriate compensation for the long term, both to guide recruiting and to reassure citizens they are being prudent managers. He also would like to take a broader look at the cities approach to wageJsalary schedules. 8 His recommendation to Council is that the COLA be approved for management but with the following considerations: 1) Direct the city administrator/assistant administrator over the next six months to refine the compensation survey presented this evening; 2) With the assistance of staff, develop a clearer policy to guide our executive compensation. This might include redefining the geographic range and/or jurisdictional size with which we intend to recruit competitively, or adopting a set of comparable communities as our benchmark; and 3) Request from staff a strategy for assessing, and if necessary correcting, inequities throughout our compensation system, addressing such questions as gender equity and principle of equal pay for equal work. PUBLIC HEARING OPEN: 9:28 p.m. Judy Kaplan/212 W Nevada/Stated her familiarity with employment opportunities in this area. She does not agree with the argument of paying more would bring the most qualified people, and feels this area is overflowing with "over qualified" job seekers. Questions how close salary schedules are scrutinized at all levels. Does not agree with comparing Ashland with California pay scales. Does support higher wages in the Rogue Valley, but recommends to Council that the City take a more moderate approach. Jack Blackburn/805 Oak St/Commented on Councilor Thompson's letter as an effort to stimulate public discussion about the issue of salary, wages, personnel, etc. and feels it is important. In favor of paying good salaries but not convinced that the city has to pay as much as they pay. He proposed that the city appoint a wage and salary committee made up of a cross section of people who are qualified both from the public and private sector. He reported that according to the census tapes, there is 30% of this community whose household incomes are way down. This 30% are making less than what the city is asking them to come up with. From a community stand point, he does not believe it is fair and people react negatively to this. When income is geared to percentages, a bigger spread is created between low paying and high paying people, to deal with this is to give percentage increase with a specific dollar amount so the spread is not made wider. Believes there should be a lot of study done on this question. Would like Council to have more people not associated with the city, to help in the wage and salary affair. John Nicholson/1575 Greenmeadows/Believes that the city should borrow from the private sector which sets up Compensation Committees, which review the whole salary structure. Recommends that Council form a Compensation Committee with citizen participation and not made up of just staff from the City. This committee would make the recommendation to the Council as to what the compensation structure within the city of Ashland is. PUBLIC HEARING CLOSED: 9.45 p.m. 9 Assistant City Administrator Christianson provided council with information on benefits that are included in management salaries. Comparison was based on four basic benefits, vacation, sick leave, insurance coverage and retirement . Councilor Thompson commented that his position regarding city salaries does not reflect the respect he has for the Department Heads. Councilors Winthrop/Hauck m/s to approve 3% COLA of management positions. Roll Call vote: Laws, Reid, Hauck and Winthrop; YES. Hagen and Thompson; NO. Motion passed 4-2. Councilors Hauck/Thompson m/s to move forward on recommendations presented by Councilor Winthrop in his memo to the Council. Voice vote: all AYES. Motion passed. Councilor Reid requested that the Finance Directors salary be reviewed. 5. Memorandum from Director of Public Works regarding loan offer from State for wastewater treatment plant. Director of Public Works Steve Hall presented staff recommendation authorizing the signing of "Intention to Complete Final Load Application". This is an authorization to continue our interest in the DEQ loan program. The "Revised Loan Request" of$21,468,000 is based on a project cost of$27,000,000 for the highest cost alternative now under consideration, less the portion covered by the 4% meal tax. The actual loan agreement would not come before the Council for consideration until late 1996. Councilors Hauck/Laws m/s to approve signing of "Intention to Complete Final Load Application. Voice vote: all AYES. Motion passed. ORDINANCES RESOLUTIONS & CONTRACTS 1. First reading by title only of "An Ordinance amending Ashland Municipal Code Section 9.08.120 to increase ground clearance of trees and bushes over roadways from ten feet to twelve feet." Councilors Hauck/Reid m/s to approve first reading and move to second reading of amendment to AMC increasing ground clearance of trees and bushes over roadway. Roll Call vote: Laws, Reid, Hauck, Hagen, Winthrop and Thompson YES. Motion passed. 10 OTHER BUSINESS FROM COUNCIL MEMBERS Councilor Hauck reported that O.D.O.T. had changed regulations on population signs for cities. Cities will be responsible as O.D.O.T. will no longer automatically change them. Councilor Thompson reported on additional conversation with O.D.O.T. regarding that they will not provide landscaping in the medium for the widening of East Main. ADJOURNMENT Meeting as adjourned at 9:55 p.m. Barbara Christensen, Recorder Catherine M. Golden, Mayor 11 ° APlitvranAnlit July 11, 1995 Mayor and City Council ram: Steven Hall, Public Works Director �ubjPCt- June Monthly Reports Attached are the detailed reports from the Enginee<ing, Street and Wafer Quality Divisions. I have not included a summary of activities this month. I anticipate presenting that information on a quarterly basis. Your feedback on this new cover memorandum would be appreciated. DIRECTOR'S ACTIVITY SUMMARY June 1 through June 30, 1995 • June 1 - Attended Contractor/Engineer/Staff review of progress at filter plant construction. • June 2-Met with David Boyd of ODOT,Bruce Moats of SOSC and Jim Olson to discuss City/SOSC proposal for realignment of Indiana/W ightman/Sislayou intersection. Project should begin development within 3 months. • June 6-Met with Talent Irrigation Board of Directors to begin "official"discussion of water rights including Howard Prairie water rights and existing Cityf ID contract. TID Board of Directors authorized Hollie Cannon to work with me and U.S. Boma of Reclamation to begin ddibaatio ns towards co tracttral agreements. • June 7-9 - Vacation • June 12 - Bear Creek Coordination Council meeting in Medford Met with U.S. Forest Service on watershed access issue. • June 13 - Public Works supervisors meeting Met with Paula Brown on WWTP • June 14 - Met with consultant on system development charges update. PAGE 1-(�:aw%6-95.,u.Rpq • June 15 - Bear Creek Coordination Council Executive Committee meeting to discuss potential steelhead listing for the Klamath Province. • June 16 - WWTP Committee meeting • June 26 - Third Public Works Supervisor training session with Dr. Bill Mathis [Council Goal]. • June 27 - Met with consultant on system development charges update. • June 28 - Meeting with Filter Plant consultant to discuss current issues/changes/schedule. • June 29 - Attended Contractor/Engineer/Staff review of progress at filter plant construction. Enc: Monthly reports PAGE 2-(c:pa�6-95¢fi.@pQ r WATER QUALITY MONTHLY REPORT June 1995 Water: Repaired 2 leaks in City owned water mains. Repaired 2 leaks in customer service and/or meter. Repaired 2 water leaks in TID lines. Replaced worn out section of TID main at Chestnut and Luna Vista. Changed out 10 water meters 2-1", 1-2" and 1-1 1/2". Installed 9 new water meters with hand valves. Raised valve boots in intersection of Jaquelyn and Diane. Worked on monuments at Hosler Dam and Reeder Reservoir. Relocated one water service and installed a second meter at Iowa. Changed out 2 broken curb stops on water services. Changed over 1 water service to new 12" main at North Main. Installed 15 new 3/4" water services. Repaired one leaking fire hydrant. Installed new fire hydrant at Clark and Garden Way. Installed 126' of new 6" water main with 2 services, chlorinated and put into service on Jaquelyn. Installed 500' of 8" water main, tied it into existing 2" line, chlorinated with one water service and put it into service. Tied in water mains at Coolidge and North Main, had to shut down 12" line and relocate the valving as it was too close to the storm drain and would not work the way it was. Sewer: Installed 6 new 4" sewer laterals at various locations. Installed one new manhole at Bridge Street. Repaired 6 sewer services and or mains. Responded to 3 sewer main plugs. Jet rodded 84,892' of City sewer mains using 165,500 gallons of water at an average of $.12 per foot. Performed video inspection of 4,853' at an average cost of$.34 per foot. Miscellaneous: There were 90 requests for Utility locate calls. There was 108.043 million gallons of water treated at the Water Treatment Plant and 56.84 million gallons of water treated at the Wastewater Treatment Plant. (c:\weteAwgjp .95) City of Ashland Street Division June 1995 Report SWEEPER: Swept 396 miles of streets. Collected 144 yards of debris. Responded to 90 utility location requests. Graded and repaired several streets and alleys due to the consistent rain. Patched pot-holes and sunken services. Completed pre-patching Bridge St.: 24.32 tons, and Lit Way/Harmony Ln.: 12.47 tons. Hauled off sweeper pile: 160 yards. Hauled 20 yards of old concrete from B St. yard to concrete pit. Hauled 10 yards of old asphalt from B St. yard to re-cycle pit. Began preparing Grandview Dr. for chip-sealing: weeding and cleaning ditch, trimming trees, cutting back brush, grading and sloping and placing some asphalt leveling. Picked up 137 gallons of tack-coat from Morgan Oil in White City and mesh screen for the tack- coat trailer from General Equipment in Medford. Dug out, prepared and patched back, (56.78 tons), large area on Water St. in conjunction with the re-construction on the Water Street bridge below B St. Had to re-do the ditch on Grandview Dr. due to heavy rains. Began digging out areas on Laurel St. for pre-patching. Assisted Jackson County in the chip-sealing of Grandview Dr. Began pre-patching Laurel St.: 11.97 tons to date. STORM DRAINS: Flushed and/or rodded several storm drain systems. Cleaned off catch basins. Cleaned out catch basins. Layed 10 ft. of 4 inch perf pipe behind the curb on Ray Ln. to pick up ground water. Repaired a broken storm drain cross-over on Iowa at Morton and repaired the sink hole. Measured future storm drain projects for pipe purchases. Clark Street at Garden Way: replaced 36 ft. of 18 inch steel pipe (rusted out), with 18 inch P.V.C. pipe and repaired the man-hole. Concreted 531 feet of ditch on lower Grandview Dr. in conjunction with the chip-seal project. SIGNS and PAINT: Continued painting cross-walks, stop bars, arrows, parking spaces, etc. in the downtown area, although the consistent rains are a problem. Installed the 4 hour limited parking signs on Winbum Way along the creek on June the 1st. Straightened and extended numerous sign posts throughout the City. Replaced street signs at the following locations: Gresham/Allison, Clinton/Carol, Hersey/Ann, Clover Ln./Ashland St., Pinecrest Ter./Starlight, Greenmeadows/Apple Way, Helman/No. Main,Faith/Wine, Garfield/Quincy, Sheridan/Grover, Wiley/Prim, Mohawk/Terra. Replaced the 25 mph sign in front of 440 Granite St. Trimmed trees around stop signs at numerous locations. Installed a 25 mph sign on Oak Knoll Dr. off Crowson Rd. Replaced two faded "no parking" signs on Church St. Replaced a "no parking" sign in the Hargadine Parking lot. Replaced the "Handi-cap" sign on 1st. and E. Main. Replaced a bike sign on Walker above Iowa. Removed graffiti from several signs. Re-set a "no parking" sign post on Glenwood Dr. Began chipping and cleaning yellow curbs downtown for re-painting. Put on a second paint crew and completed the downtown area for all white, yellow, green and blue curb marking, parking spaces and yellow curb marking on the islands from the fire station to Beach St. Replaced the post and the "stop" sign on Holly at Harrison. Relocated the "stop" sign on Oak Knoll Dr. at "66". Relocated the street sign on Bush at Central. Made and installed a "NO DUMPING" sign, on Tudor at Cambridge. MISCELLANEOUS: Installed a tank heater on the tack-coat trailer. Raised 3 manholes to grade on Grandview Dr. below Scenic Dr. Picked up the D-3 Cat from the golf course. Hauled 5 loads of brush, old wood and old poles to Bio-Mass in White City. Hauled 3 loads of trash from B St. yard to the dump. Removed a tree from the ditch on Shamrock Ln. Took barricades to the Fire Dept. on Pinecrest Ter. during fire drill. Poured short section of curb and gutter on Ray Ln. Located gas valves on Indiana and on Chestnut due to re-surfacing. Delivered to the Police Dept.: 6 barricades, 20 cones and a "DO NOT ENTER" sign. Cut-up and removed a fallen tree on Alida below Siskiyou. Cut weeds on City property on Ann at Hersey Sts. Saw-cut, removed and poured back 7 feet of curb and gutter at 233 Granite St. Picked up a dead deer on No. Main and took it to the animal shelter in Talent. Repaired a curb protector on Will Dodge Way. Installed a lock on the gate on Calle Guanajuato Way off Winburn Way. Cut blackberries and weeds along a 400 ft. span of fence at our "B" St. yard. Sheet-rocked and put up shelves and work table in small room in "B" St. building. All Utility III employees attended a class on operating and maintaining a sweeper. Back-filled and patched all new miscellaneous curb replacements. Took 4 old tires from B st. yard to Ross Johnston's for disposal. Ground down the raised sidewalk in front of Harrisons. Pulled out 2 junipers and a sign post at Fire Station 1. Cleaned Alice Piel Walkway. Helped in shop when needed. Cleaned up facilities and equipment on a weekly basis. Held monthly safety meeting. CITY OF ASHLAND Fleet Maintenance Report June 1995 Three mechanics completed work on 98 work orders on various types of City equipment and vehicles. With the new numbering system in effect, work orders will no longer be reported on an individual department or division basis. The emergency generators at City Hall and the Civic Center were manually tested on a weekly basis. I and M certificates issued for the month: 0 t<:wcwWnCttrPt.;M> ENGINEERING DIVISION MONTHLY REPORT FOR: June, 1995 1. Issued 18 Street Excavation permits. 2. Issued 2 Miscellaneous Construction permits. 3. Issued 3 Address Change or Assignment forms. 4. Responded to 11 Certificates of Occupancy reviews. 5. Completed 7 Pre-applications for Planning Actions. 6. Completed 13 "One-Stop" permit forms. 7. Performed field and office checks on 7 partition plats. 8. Performed the following work on the Granite Street Sanitary Sewer Project: a. Awarded Contract to low bidder. b. Held Pre-construction Conference. C. Issued Notice to Proceed. 9. Estimated cost of multiple storm drain projects for C.I.P. 10. Performed the following work on the DeGroodt Subdivision: a. Prepared County Permit application. b. Inspected work performed by contractor. 11. Attended Bikeway Design Seminar in Portland. 12. Met with property owners regarding the improvement of streets in Oak Court Subdivision. 13. Performed the following work on the Scenic Heights Subdivision: a. Approved final Subdivision Improvement Plans. b. Held Pre-construction Conference. C. Issued Notice to Proceed. 14. Performed the following work regarding the Family Circles Subdivision: a. Held Pre-construction Conference. b. Issued Notice to Proceed. C. Estimated construction costs. PAGE 1-(<:angin.r%mmthy.Rpt) 15. Researched the construction of a concrete stairway to response to a pending litigation. 16. Performed following work pertaining to Oak Knoll Meadows Subdivision Phase IV: a. Prepared list of City service and connection fees. b. Issued Notice to Proceed. C. Inspected contract work. 17. Met with S.O.S.C. and O.D.O.T. officials regarding the redesign of the Indiana Street/Wightman Street intersection. 18. One staff member attended an ARCCAD training seminar at S.O.S.C. 19. Prepared a memo to City Council regarding connection of a service at 3077 East Main Street to City sewers. 20. Met with geologist Bill Hicks to discuss findings of slope failure study. 21. Performed the following work on the sewer service request on Crowson Road. a. Prepared memo to Council. b. Presented request to Council regarding pavement cut. C. Notified owner of conditions of connection. 22. Attended monthly Rogue Basin Utility Coordinating Council meeting in Medford. 23. Performed the following work on the Water Plant Improvement Project: a. Inspected contract work. b. Prepared final payment for sewer construction. C. Attended monthly progress meeting. 24. Performed the following work on the Oak Street Local Improvement District (LID): a. Distributed plans & specifications. b. Conducted bid opening. C. Prepared bid report. 25. Performed the following work on the 1995 miscellaneous concrete project: a. Began preparation of plans. b. Inventoried areas of needed repairs. C. Mapped sidewalk installation areas. 26. Performed the following work regarding a sewer relocation at 725 Beach Street: a. Held Pre-construction Conference. b. Inspected work performed by Contractor C. Met with owner regarding project. 27. Survey completed and monumentation of the right-of-way centerline on Beach Street. 28. Attended Bear Creek Water Quality Advisory Meeting in Medford. PAGE 2-(c gineer�mmNy.Ryt) 29. Updated City base maps by adding new subdivisions and tax lots. 30. Performed the following work on the proposed North Mountain Avenue LID: a. Prepared estimated cost sheets. b. Prepared maps of proposed improvements. C. Prepared memo to the Council. 31. Met with property owners, Parks Department, and Golf Course personnel regarding drainage south of Wedgewood Way. 32. Operated traffic counters at various intersections. 33. Performed the following work on the Oak Street traffic calming project: a. Prepared report for Committee on available options b. Prepared drawing of possible designs to consider C. Estimated cost of work. d. Prepared list of possible assessment roll. 34. Performed the following work on the Oak Knoll Golf Course Parking Lot construction project: a. Prepared plans and contract documents. b. Distributed bid advertisement to newspapers and contractors. C. Prepared final notice of public works construction. 35. Attended Public Works management training session. 36. The following work was completed regarding the improvement of East Main Street: a. Completed analysis of proposals for engineering services. b. Prepared contract for services for Hardey Engineering. C. Acquired "as-built' and utility information for use by the engineer. 37. Performed the following work at the Ashland Municipal Airport: a. Held Pre-construction Conference. b. Issued notice to proceed. C. Approved electrical submittals. d. Surveyed, staked and computed grades for the access road. e. Measured borrow area. 38. Prepared memo and report to Council regarding the request for private improvement of Oak Law Subdivision. PAGE 3-ccmgi..�thly.RVo V,pF!AJH`o A L A `i� a r a n N ilk i Y l.. 0[[60 , July 11, 1995 ��- City Administrator, Mayor and City Council W ram: Steven Hall, Public Works Director ,�$1xbi>e& Bear Creek Watershed Council (BCWC) Information I had previously noted action by the BCWC Executive Committee in relation to the Ashland Wastewater Treatment Plant options on May 8, 1995. The minutes of that meeting are attached. More recently, the BCWC and BCWC Executive Committee disco the proposed Klamath Province Steelhead listing on June 12th and 15th, 1995. I have attached the minutes from that meeting and the testimony presented at the hearing on June 21, 1995. As you will note, I abstained from voting on either issue because Council had not set a policy on either item. cc: Jim Olson, Assistant City Engineer John McLaughlin, Planning Director Paula Brown, WWTP Coordinator Enc: BCWC Executive Committee minutes - 5/8/95 BCWC Executive Committee minutes - 6/12 & 15/95 Jim Hill Testimony - proposed Steelhead listing (cdpw\bcwCinfo.mcm) MINUTES OF THE BEAR CREEK WATERSHED COUNCIL EXECUTIVE COMMITTEE Monday, May 8, 1995 The meeting of the Bear Creek Watershed Council Executive Committee was called to order by Ed Olson, Council Chair, at 9:45 a.m. in Room 340 of Medford City Hall. The purpose of this meeting was to review the regional water reclamation project. A "white paper" was presented outlining how the reclamation project could provide an alternative solution to Ashland's wastewater treatment plant, increased instream flows in Bear Creek, insurance for adequate irrigation water during drought periods and a future drinking water source for Ashland and Talent. Ed Olson noted that while cost estimates presented in the paper may be somewhat inaccurate, he felt that the reclamation project would offer significant cost savings and greater benefits than other options entered into on separate and unilateral bases. Funding of the reclamation project could be derived by funneling money from other more- expensive single-purpose projects. Ed noted that Steve Hall had been given the paper earlier, as Ashland would likely have to be the key player and beneficiary for the project as described. Steve noted that he has provided the paper to some City Council members, but -has not yet received any responses. The committee voted to endorse a regional approach relative to water resource issues, and to highly recommend the reclamation project to the City of Ashland in conjunction with their consideration of wastewater treatment options. The following Watershed Council members abstained from voting: Steve Hall (City of Ashland), Marc Prevost (C.OiG.) and Gary Arnold (D.E.Q.) It was recognized that the committee's endorsement of this project was predicated upon it meeting T.M.D.L. standards, a finding which has not yet been confirmed. The meeting adjourned at approximately 10:20 a.m. No future meeting date was set. Laura Hodnett Public Information Coordinator Medford Water Commission MINUTES OF THE BEAR CREEK WATERSHED COUNCIL EXECUTIVE COMMITTEE Monday, June 12,1995 continued to :,.-.:Thursday; June-15i 1995 . ...... The Bear.Creek Council Executive Committee met for the purpose of discussing the proposal of the National Marine, Fisheries Service..to. list the :"Klamath Mountains. Province. Steelhead" as "threatened" under the provisions of the Endangered Species Act, and to determine what, if any position should be taken relative thereto.:,Initial discussions.occurred at the end of the regular,meeting of the Bear Creek Watershed Council on Monday,June 1.2. Due to time constraints, it was determined that the committee should re-convene at 8:30 a.m. on Thursday, June 15,..1995 in Room 340 of Medford.City Hall, The following reflect minutes from both meetings combined. Marc Prevost provided an explanation and background relative to the proposed listing.:A brief written synopsis was also provided to committee members. It was explained that the current action is an.expansion of the National Marine Fisheries Service (NMFS) investigation in response to a petition to have the Illinois winter steelhead listed under the Endangered Species Act (ESA). The result of that initial request was a finding that the Illinois winter steelhead was not a distinct species or "Evolutionary Significant Unit (ESU), and therefore could not be listed separately under the ESA, according to established NMFS guidelines. This finding precipitated an effort to determine the range of the ESU to which that steelhead belonged and ascertain if it was threatened or endangered. The result was a finding that based on genetic and phenotypic characteristics, the Illinois winter steelhead is a part of an ESU designated as the Klamath Mountains Province Steelhead, which includes all native steelhead sub-varieties from Cape Blanco to and including those inhabiting the Klamath River. The designation of the ESU disregards life history differences between sub-varieties, which are substantial. While many of these sub-varieties are believed to be in healthy condition, the listing of the entire ESU as "threatened" is now being proposed. This would impact the entire Rogue basin, Klamath basin and south coast area. Marc noted that NMFS will be holding hearings on this proposal, including one in Medford on June 21, and our council may want to present testimony at that meeting. That of course would first re9uire that the position of the council be formulated. Marc noted that arguments certainly could be made w144 ve=to such a listing which includes even healthy subspecies. Also, it may be argued as unnecessary based on watershed activities already ongoing. An alternative to objecting to the designation itself would be attempting to assure that resulting "recovery plans" are tailored to reflect the health of the steelhead populations inhabiting specific regions. In that the upper Rogue native steelhead populations are believed to be fairly healthy, such an approach would presumably result in lighter regulations in that region. Marc indicated that NMFS appears favorable toward a high degree of local involvement in development of recovery plans, but negative toward attempts to "break up" the ESU. Ed Olson indicated that he felt our position should be one of trying to prevent the listing. While one of our missions as a watershed council is enhancement of fisheries, he questioned the one size fits all" approach. Once listed, there is no assurance that regulations will be reasonably tailored to specific areas or that local input would be respected. Mike Evenson reported that ODF&W will not be taking a strong official position, but will be submitting some comments, primarily relative to NMFS analysis of the status of the population, but not disputing the genetic similarity of the defined ESU. ODF&W has also allowed staff to take positions, most of whom do not feel an adequate case has been made to justify the listing. Overall, they do not share the opinion that the population on the whole is on a decline. Within the Oregon portion of the defined region, only the Illinois winter steelhead has shown a steep decline, and even they don't appear to be on the fringes of extinction. Fish population survival rates are very cyclic, driven by a number of factors, not the least of which involve ocean conditions. While there have been some low survival rates in recent years, latest trends are pointing upward. Mike noted that ODF&W provided NMFS with much of their data. Some of the most comprehensive reports seem to have been only marginally considered, and other data appears to have been misinterpreted, particularly with regard to impacts of hatchery fish. The analyses also fail to account for the impact that catch and release practices have on the data. Mike also observed that steelhead are quite adaptive, and if they are listed, it would be difficult to argue against listing of other salmonids. After considerable discussion, the committee voted to have Jim Hill present a statement at the June 21 NMFA hearing on behalf of the Bear Creek Watershed Council, generally opposing the listing and making the following points: 1: Recognize that there are wide differences in life history/behavioral characteristics within the ESU;which were not given adequate consideration;resulting in inclusion of fish populations which are quite healthy. 2: The data does n't`support a finding that the ESU is threatened. Some of the data analysis appeared to be out of context and failed to recbgniie the"role of such factors as changes in catch practices and their impact on the data: Insufficient weight was given to comprehensives data such as that compiled by Tom Satterwaite. Also, the cyclical nature of fisheries was not adequately considered, and much of the data was based on a period of extreme ocean conditions and drought. The most recent data which appears to reflect an upward turn-suggcsts that what Nh1FS has characterized a: a downward trend may be better described as a down turn within a cycle.' 3. The analysis did not recognize activities already ongoing locally to address enhancement of the fishery. Watershed Councils are already existing and addressing fish habitat issues, at least within that portion of the ESA in Oregon. Perhaps a better approach might be to lend support to these councils. (We should provide copies of action plans and project summary lists of the local watershed councils for NMFS to review.) 4. If listing does occur, management criteria in recovery plans should be tailored to reflect differing status of fish populations within the ESU. (Steve Hall noted that he lacked direction from his City Council relative to this issue, and therefore abstained from voting.) The council also agreed to circulate a statement of our position to other local watershed councils for them to endorse if they desire to do so. Additionally, it was noted that the comment period extends until July 14, and we may want to submit written comments as a follow-up to our testimony. The committee also took action on an unrelated item, which had inadvertently been submitted for watershed health funding without the council's review. Inasmuch as our council had about $1500 left unspent from the original allotment, Bob Pierce and Marc Prevost assisted in putting together a project to obtain computer hardware to operate an ESRI software package being offered to schools. Talent Wal-Mart has agreed to provide the computer equipment to Phoenix/Talent School District for $1500, which can be utilized with watershed related projects. The committee approved use of these funds for this project. Laura Hodnett Public Information Coordinator Medford Water Commission BEAR CREEK WATERSHED COUNCIL TESTIMONY. 6/21/95 NATIONAL MARINE FISHERIES SERVICE HEARING PROPOSED KLAMATH PROVINCE STEELHEAD LISTING' Thank you for this opportunity to address the issue of the proposed listing of the steelhead in the Klamath Mountain Province,- more. specifically in.the Rogue River Basin. My name is Jim Hill. I am Vice Chair of the Bear Creek Watershed Council.- We are one of the twelve local watershed councils formed in southern Oregon under the Oregon Watershed Health program, which was initiated in the fall of 1992. The purpose of these councils is to develop and implement assessment and action plans to improve the overall watershed health of the South Coast and Rogue River Basin. I will leave with you copies of the assessment and action plans that each local council has prepared. When you get the opportunity to look through them, please note that the key thrust of these plans is the improvement of conditions for the anadromous fish in the Rogue River and its tributaries. We currently have over $3 million in projects either under construction or approved for construction in the basin which target anadromous fish enhancement. We view ourselves as proactive stewards of the environment with a good understanding of the particular needs of our watersheds. With regard to the proposed listing of the Klamath Mountain Province Steelhead, we wish to make the following points: compared with counts from previous years. 3. Third, under the Endangered Species Act, decisions should be made based on the best scientific information available regarding a species'.current status...after considering. conservation measures that are proposed or are in place. The NMFS status' review report states that"...we did not evaluate likely}or possible.. effects of conservation measures...Rather we have drawn scientific conclusions about the risk of extinction...under the assumption that present conditions will continue" Current land use planning and water quality efforts are already underway over and above those of the local watershed councils that I have already mentioned. Urban, agricultural, and forestry management plans are required on Bear Creek and its tributaries to improve the water quality and habitat for anadromous fisheries and recreational uses. The Forest Practices Act establishes timber management practices for protection of tributaries throughout the Rogue Basin. The President's Northwest Economic Adjustment Initiative also identifies key watersheds to receive additional federal technical and financial assistance to help with restoration projects that will improve water quality and fish habitat throughout southern Oregon. It so happens that these key watersheds are primarily steelhead spawning and rearing areas. PLEASE FIND ENCLOSED: South Coast/Rogue Basin Monthly Project Status Report, June 1995 Watershed Action Plan for each of the following: APPLEGATE RIVER WATERSHED BEAR CREEK WATERSHED COOS WATERSHED COQUILLE WATERSHED TEN MILE WATERSHED UPPER ROGUE BASIN WATERSHED EVANS CREEK WATERSHED ILLINOIS VALLEY WATERSHED LOWER ROGUE RIVER BASIN WATERSHED MIDDLE ROGUE WATERSHED SOUTH COAST WATERSHED LITTLE BUTTE CREEK WATERSHED All available documents regarding formation of the following: APPLEGATE WATERSHED BEAR CREEK WATERSHED COQUILLE WATERSHED TEN MILE WATERSHED UPPER ROGUE BASIN WATERSHED EVANS CREEK WATERSHED LITTLE BUTTE WATERSHED MIDDLE ROGUE WATERSHED SOUTH COAST WATERSHED ILLINOIS VALLEY WATERSHED City of Ashland OFFICE Of TI1E MAYOR 20 E. Main 5treet Ashland, OR 97520 • p4EGp�,• I CATHY GOLDEN July 13, 1995 H YOR (505)482-3211 TO: City Council Members FROM: Mayor Golden SUBJECT: Conservation Commission Appointments I would like to request approval of the following appointments for the newly-established Conservation Commission. The advertisement is enclosed as are the individual responses. The terms of these positions will be determined at the first meeting of the Conservation Commission slated for Wednesday, July 26. Name Renr_ esentine Bruce Moats SOSC Russ Otte Ashland School District Russ Chapman Ashland Sanitary Service George Hutchinson Citizen-at-large (Resident) Jeff Cooper Citizen-at-large (Non-resident) Ken Hagen City Council (Chairperson) Kirk Evans Citizen-at-large (Resident) John McCory Citizen-at-large (Resident) Risa Buck Citizen-at-large (Resident) (r.C..m APPoint-MM) Attachments SOUTHERN OREGON STATE COLLEGE SUL 15 i July 11, 1995 The Honorable Cathy Golden Mayor of Ashland 20 East Main Street Ashland OR 97520 RE: SOSC Nominee to the City's Conservation Commission Dear Mayor Golden: I am pleased to respond to Dick Wanderscheid's request that Southern Oregon State College nominate a representative to serve on the city's newly constituted Conservation Commission. We understand that the Commission's purview would encompass oversight of the conservation of various resources such as water and electricity as well as community-wide recycling activities. Accordingly, our nominee would be Bruce Moats,our Physical Plant Director for over seven years, whose campus responsibilities include all of these areas on a routine basis. Thank you for continuing to involve the College in our city's planning and oversight activities. Sincerely yours, Ronald S. Bolstad Dean of Administration and Finance bw c: President Reno Bruce Moats DEAN OF ADMINISTRATION AND FINANCE 1250 Sisklyou Boulevard AsNand,Oregon 97520-5033 TEL(503)552-6319 FAX(503)552-6337 Ashland Sanitary Service and Recycling JUL 2 Tj 170 Oak St. Ashland, Oregon 97520 Sanitary Service: 482-1471 Landfill: 482-3680 Recycling: 482.0759 Fax: 488-1938 ROBERT WENKER and GARY RIGaM Mayor Cathy Golden City Hall Ashland, OR 97520 Dear Mayer Golden: We would like to appoint our General Manager, Russ Chapman, to fill our voting seat on the newly formed Energy Resource Commission. Russ has been with our company for 20 years and thoroughly understands solid waste and recycling issues. He is authorized to speak for our company and make commitments as he sees fit. In addition, he has a personal interest in other energy resource conservation issues and will be an asset during discussion of the full range of ideas addressed by the committee. If you have any questions or concerns regarding this appointment, please call me at 482- 1471. Thank you. Sincerely, Gary R. Rigotti Ashland Sanitary & Recycling C1ty- lAshland / Recycling Task For pn. .�_ .� CHVERMICULTURE Eco --Tech VERMICULTURE arthworms into fertilizer" MAY 03 1995 " waste Into earthworms into fertilizer" i u f , L --------- Jeff Cooper 7ol T%ompson Cr.Rd. 503-84&7513 Applegate,OR 97530 7 Mayor Cathy en May 3, 1995 20 E. Main St. Ashland, OR 97520 Dear Mayor Golden, I have been an active member of the Ashland Recycling Task Force for over one year. I have established a vermiculture bed adjacent to the Jackson House on Jackson Road, in Ashland, for the dual purpose of raising earthworms and having an operation capable of converting organic "waste" products into a valuable soil amendment. Over the past year, I have traveled to Portland to the National Recycling Conference with Ken Hagen, George Hutchinson, and Dick Wanderscheid of the Ashland Recycling Task Force. I am continuing to work on plans for organic waste conversion with a consortium of people from Ashland, and am optimistic about the future of it. Dick Wanderscheid commented recently to me that I was "right on target", with the impending closure of the Ashland Sanitary Landfill (we used to call it the "dump"). We have been working on developing a comprehensive composting project for the restaurants, grocery stores, and other generators of organic wastes. We are working with Ashland Sanitary on establishing a relationship with their hauling trucks in the future; when they upgrade to new trucks with separate compartments. I wish to remain active in this area, and therefore request to be appointed to the newly forming Conservation Commission. Sincerely, Jeff Cooper / 701 Thompson Creek Road / Applegate, Oregon 97530 / (503)846-7513 •6(2af97 12:89:70 9Mrp Mna 9'MY N 9vbp r'^M P.p.2.14 B,, 3028 ' Askland OREGON 97520 tJ 503.488.1379 * fax: 503.482.4984 email: awamC mina.net ma Cathy Golden Mayor - City of Ashland May 23, 1995 Cathy: This is a follow up letter concerning appointments to the Ashland Resource Conservation Commission. It looks like I was asked to apply in the very early idea stages for this commission. Now that a city wide notification has been posted, I feel it appropriate to attach my resume- I am very excited and eager to serve and help this commission's success in Ashland- If you would like to talk in person, please call me. Thank you, b Kirk Evans \veurr N'nier wak'Bow p.ltiN 1 0l 1 _.trUMS rz:as:m living ndnds uw,a In.Ihdna world ,P.U.a.r t I KIRK EVANS * EMI'LOYMEN'i'AND EDUCATION SUMMARY Box 3028 . Ashland OR 97520 . tel: 503.488.1379 • tax: 503.482.4984 • email: aware@mind.net Education Sep85.Dec88 Oregon State University Corvallis, OR Sep91-Jun92 School of Manufacturing Engineering Emphasis in studies towards computer integration and systems analysis. Active in numerous community and school initiatives. Jun88 Intel University Beaverton, OR Certified in 40 hours of Value Engineering Experience Mar95-present Information Technology Associates Ashland, OR > Working with designer and programmers developing a windows based, point and click, information and catalog retrieval system. July93-present Rosetta AwareHouse Ashland, OR > Co-founder of this research and mail order organization. Our charter focuses on ecological and sustainable technologies. My specialty is water quality enhancement_ Other areas of research include nutrition and geomanticlgeomorphic maps. > Our home page can be found on the InterNet(www @mind.net/Ashland ). This serves as a global access point for the InfoGate information retrieval system currently under development. Sep92-Dec92 Station 55 Gilroy, CA > Hired to assist with computer networking and inventory control. Aug90-Dec90 Service Industries European B.V. Bristol, England > Participated in on call technician strike teams for repair center overflow. This consisted of large OEM contracts for disk drive and monitor evaluation and repair. > Designed repair center tracking system and database. AprSS-Sep88 INTEL-Personal Computer Enhancement Operations Beaverton, OR > Participated in managerial-workforce relations workgroups using volitional techniques for problem understanding and solving. > Designed automated packaging line for the Intel Math Coprocessor product line. Apr87-Sep87 Precision Castparts Corporation - LSBO Portland, OR > Hardware analysis for the x-ray development cycle. > Vendor research for in-house developmental projects. n Laboratory test development and analysis with R&D group. SepS7-MarBS > Hired as a consultant to coordinate mainframe database reporting. Summer 1986 The Pocket Wok Medford, OR > Owner and Operator of a small transportable temporary restaurant > Coordinated events and scheduling such as County Fairs and Expo's. 1974-1988 The Jacksonville Inn Jacksonville, OR > Worked in the family business as food prep, bus person, host, waiter, and in the office. . 6rZM 12:4126 NW"minds living In,Unit wwW F V,Q.!W t KIRK EvANs COMPUTER EXPERIENCE Box 3028 • Ashland OR 97520 . tel: 503.488.1379 • fax: 503.482.4984 . email: aware@mind.net 1979 Medford Mid-High. Started programming in BASIC. This continued for every term through graduation. 1984 Oregon State University. Two terms of Fortran. 1985 The Jacksonville Inn. System upkeep and administration for networked Point-of-Sale system and PC database retrieval and reporting software. 1992. Developed hotel reservation tracking system with internal supervisor flags,customer history,financial tracking,and reporting. 1988 Precision Castparts Corporation Networking multi-department PC data onto IBM mainframe for statistical analysis,forecasting,and report generation. The PC data was converted using BASIC. The mainframe-database language was IBM Application System. 1990 Service Industries European B.V. Developed Repair Center tracking system using the Informix database; integrating bar code identification and capture. Go-administration of a UNIX tower. 1991 Oregon State University. Two terms of C++. One term of Paradox. One term of Artificial Intelligence applications using SmallTalk. One term of simulation using SimNet. StatGraphic for statistical analysis. 1992 Station55. Setup Inventory Control System for integration with Sable POS. Code developed to integrate Remacs(Restaurant Management and Control System)with Paradox 3.5 1992 Beaver Lec•Tronics. Developed the installation user interface in C++(oop)for a communications security hardware device to protect unwanted entry through a modem to a users PC. 1993 KEE Software. Developed a Personal Tax Accountant to generate tax form ready data from chronological reciept entry. Used to track costs of several business ventures. Written in.Paradox 3.5 1993 Southern Oregon State College. Two terms of Pascal. 1994 Rosetta AwareHouse Generating sales catalog and brochure using PageMaker and WP Windows. Designing systems control software for Information Networking, Mail Order Inventory Control,and Contact tracking with group and individual deadline notification gags. Written in Paradox for Windows 1995 Information Technology Associates. Work with a team generating an information and cataloging system in Visual Basic for CD Rom distribution. Mrr,rrrr t Irr Chy of Ashland OFFICE OF_THE MAYOR 20 E. Main Street Ashland, OR 97520 y ro4[0o�;r. CATHY COLDER MY(r, (505)482 5211 May 1, 1995 Mr. Kirk Evans c/o Rosetta Aware House Box 3028 Ashland OR 97520 Dear Kirk: I appreciate your interest in serving on the Ashland Conservation Commission. I will keep your letter on file to review when the membership is established. Thank you for offering to assist your community in this way. Cordially Catherine Golden Mayor �yrry510:6128 '. YNnp mind.RM U in.6W a rude V.O.2 M 2 Boa 3028 ' Astiland OREGON 97520 trl: 503.858.6904 _ Prid„y, April 7, 1995 Kathy Golden Mayor - City of Ashland Kathy: I have been involved with sustainable technologies and the research of these technologies since my university days at Oregon State. I grew up in Southern Oregon, and returned here a little over two years ago. I work as a computer consultant and help operate it business organization called Rosetta AwareHouse. This is a research group dedicated to new emerging technologies relating to health and the environment. We are actively involved with Internet expansion and the new field of CD Rom. I have been asked by members of the Recycling Commission to join the Ashland Conservation Commission that is now being formed. I am asking for your appointment to this group. Nly skill_ and knowledge of modern technologies, computers, and networking, not to mention the broad based knowledge learned in the acquisition of my Engineering degree, will be of value to the group. Thank you, Kirk Evans Mayor Cathy Golden City Of Ashland Mayor Golden, Having recently relocated to Ashland from Atlanta, Georgia, I have noticed a possibility to take an active interest in my community. I am specifically interested in a position on the Conservation Commission. I am an Advertising/Public Relations graduate of Purdue University with an interest in the environment. My qualifications include: Recycle Purdue!, recycling committee, memberships in National Wildlife Federation and the Isaac Walton League. Locally I have been involved with Headwaters. In addition to my public involvement, I also have worked with my Father,John T. McCory, Indianas foremost Environmental Educator. Please feel free to call me at any time. I look forward to meeting with you and helping out our great city! Sincerely, John R. McCory 482-2696 549 B St. 45 Ashland, OR 97520 July 11, 1995 a Cathy Golden, Mayor T Ashland City Hall 20 East Main Street Ashland, OR 97520 Dear Mayor Golden, In a recent conversation with council member Ken Hagen, I heard about the new Conservation Commission being formed. I am interested in serving and would appreciate your consideration of me as one of the new members. I have lived in Ashland for almost four years. I have recently built Ashland's first "off the grid" house on Oak Street. I intend to remain an active member of our community for a good many years to'come. I have a vested long term interest in working toward preserving the high quality of living that is still possible in our community. I began working with the City of Ashland to get my house off the ground and have continued my affiliations with Dick Wanderscheid and Kelly Madding. I will be participating in the Saturday workshop on July 29th that Dick is organizing and will be offering a tour of my house after the workshop. On Earth Day this year, my house was part of the Eco- Home Tour. The August issue of "Homepower", magazine will feature my home, with contributions from the City of Ashland, my electrician, a system's consultant and myself. In the near future, I will be putting together, in written form, "How To Build A Sustainable House In An Urban Setting". I believe that if more people knew about the variety of choices they truly have when building or retro-fitting an existing home, that they would incorporate more energy efficient designs and systems. I have met with Kelly to give input on my side of the process of building an alternative home and working with the City of Ashland. I have enclosed a copy of my resume to give you more of an idea about who I am and what I have been doing for the last twenty years. If I can answer any additional questions, and/or if v'ou would like to tour my house, feel free to contact me. Thanks for your consideration. Sinn�cce�rek. Risa Buck 796 Oak Street Ashland, OR 97520 382-6104 cc: Dick \1 anderscheid Risa Buck 796 Oak Street Ashland,OR 97520 (503)482-6164 Objective: To secure a position with an organization providing services to enhance our community,utilizing my background,education,experience and enthusiasm. Experience: 1994 to present Community Dispute Resolution Center, Medford,OR Volunteer mediator for small claims and community mediation,core member of Education Committee. 1991-1994 Ashland Community Food Store, Ashland,OR .Served as a member of the Board of Directors from 1992-1994 with financial responsibility for a business with 3.5 million in annual sales;set up training for board member facilitation skills. .Employed as a produce worker,demo coordinator,bakery buyer and served on Product Standards Committee from 1991-1994. 1985-1990 University of California Davis, Davis,CA Postgraduate Research Assistant for land Air and Water Resources;conducted three specie bio-assay - experiments to determine toxicity levels of Northern California rivers and lakes from 1988-1990. Postgraduate Research Assistant for Applied Behavioral Sciences as a laboratory assistant in'The Role of Pets in the Everyday Social-Emotional Functioning of School-Aged Children". Worked with Sacramento area elementary schools coordinating interview schedules with school districts,parents, teachers and children;interviewed subjects in the classroom collecting,coding and analyzing data. .Facilitator for Women's Resource and Research Center designing an on-going program to create a safe environment for groups to examine/explore attitudes and behavior related to various social issues: rape, institutional and individual racism and sexism. .Research Assistant for Applied Behavioral Sciences assisting in coordination of research activities,setting up interviews,preparing written correspondence. Worked as a team member with other project staff members preparing follow up interviews with Families First of Davis. Maintained project records. 1983-1983 Bittersweet Farms, Whitehouse,OH .Comprehensive Training Specialist working with autistic adults teaching daily living skills,arts & crafts, and recreation. instituted behavior programs. 1980 Summer Texas Youth Council-Fairfield Wilderness Program, TX .Caseworker with responsibilities for 12 adjudicated delinquent boys in a wilderness setting. 1979 Summer Concerned Teens,Inc, Houston,TX .Volunteer Coordinator and Public Relations for teen hotline answering telephones and coordination of volunteer schedules and training. Education and Training: 1988 University of California Davis, California Master of Science-Applied Behavioral Science:in Community Development .Master's project- "Consider This Path- From Chronology To Model To Social Change" 1982 Bowling Green State University, Ohio Master of Art-Applied Philosophy .Master's thesis- "Art sdtemabve Approach to Juvenile Justice" 1980 Northern Arizona University, Arizona .Bachelor of Science-Philosophy 1995 Resolving Conflicts in Work Groups-Confluence Northwest 1994 Basic Mediation Skills-Confluence Northwest Acconiplishment-s: .Built and live in Ashland's first"otT One grid" !tonne in 199 S Writing "How to Build a Sustabnable House un an Urban Setting" - Work in progress. 07/14/95 11:12 1&503 440 3405 REG '3 HWY CITY HALL-ADMIN. Q001 n. DEPARTMENT OF. OREGON DEPT OF TRANSPORTATION TRANSPORTATION REGION 3 REGION 3 3500 NW STEWART PARKWAY ROSEBURG, OR 97470 (503)aT-3500 FILE CODE: F A X C O V E R S H E E T DATE: ' / -'I� act TIME: TO: d'/!D]1 PHONE: FAX: FROM: m l�Cl�l.� ADCk, PHONE: (503) 597- Reggion 3 J FAX: (503)"1-3547 RE: CC: Number of pages including cover sheet Message: SPA L6. John A.Kitzhaber 3500 NW Stewart Parkwz 4(J(J /•ix- (((// Roseburg,OR 97470 470 07/14/95 11:13 $503 440 3405 REG 3 HWY +++ CITY HALL-ADMIN. li�002 July 14, 1995 Misc . Contracts & Agreements No . 10087 CITY OF ASHLAND 20 EAST MAIN ASHLAND, OR 97520 Gentlemen: The State of Oregon, acting by and through its Department of Transportation (State) , and the City of Ashland, acting by and through its City Officials (City) , entered into Local Agency Agreement No. 10087 on August 31, 1990 . Said agreement covers the preliminary engineering and construction finance of a left turn lane for vehicles turning onto Maple Street in the the City of Ashland, hereinafter referred to as "project" . It has now been determined by State and City that the agreement. referenced above, although remaining in full force and effect, shall be replaced by the agreement attached hereto, and by this reference made a part hereof, in its entirety. 07/14/85 11:13 $503 440 3405 REC 3 HWY CITY HALL-ADMIN. Q 003 July 13, 1995 Misc . Contracts & Agreement No. 10087 COOPERATIVE IMPROVEMENT AGREEMENT PRELIMINARY ENGINEERING AND CONSTRUCTION FINANCE THIS AGREEMENT is made and entered into by and between THE STATE OF OREGON, acting by and through its Department of Transportation, hereinafter referred to as "State" ; and THE CITY OF ASHLAND, acting by and through its Elected Officials, hereinafter referred to as "City" . w I T N E S S E T H RECITALS 1 . Rogue Valley Highway is a part of the state highway system under the jurisdiction and control of the Oregon Transportation Commission, and Maple Street is a part of the City Street System, under the jurisdiction and control of City. 2 . By authority granted in ORS 366. 770 and 366 . 775, State may enter into cooperative agreements with the co ntesand cities for the performance of work on certain types improvements projects with the allocation of costs on terms and conditions mutually agreeable to the contracting parties. 3. For the purpose of providing acceptable traffic patterns on public highways, State and City plan and propose to construct a left-turn lane and traffic signal at the intersection of. Rogue Valley Highway and Maple Street, hereinafter referred to as "project" . The location of the project is approximately shown on the sketch map attached hereto, marked Exhibit A; and by this reference made a part hereof . The City will furnish right-of-way and State will construct the left-turn refuge with State Operations Funds . City shall finance 50 percent of the construction costs of the traffic signal with local funds State shall be responsible for the conduit available to City. and trenching portion of the traffic signal and for any remaining costs of the project. 4. By the authority granted in ORS 810 . 210, State is authorized to determine the character or type of traffic control devices to be used, and to place or erect them upon State highways at places where State deems necessary for the safe and expeditious control of traffic . No traffic control devices shall be erected or maintained upon any State highway y Y authority the State, except l s cshallconformnto Traffic signal state projt standards work on the pro and specifications . 81395002/04544 -1- 07/14/95 11:14 $503 440 3405 REG 3 HWY CITY HALL-ADMIN. X004 Agreement No. 10087 CITY OF ASHLAND NOW, THEREFORE, the premises being in general . as stated in the foregoing RECITALS, it is agreed by and between the parties hereto as follows: STATE OBLIGATIONS 1 . State shall conduct the necessary field surveys, identify and obtain all required permits, perform all preliminary engineering and design work required to produce final plans, specifications and estimates, advertise for bid proposals, award all contracts and furnish all construction engineering, material testing, technical inspection and project manager services for administration of the contract. 2. State shall lay out and paint the necessary lane lines and erect the required directional and traffic control signing for the project. 3 . State shall compile accurate cost accounting records . City may request a statement of costs to date at any time by submitting a written request. 4. State shall, upon satisfactory signal turn-on and at its own expense, perform all required signal maintenance and retain complete jurisdiction and control of the timing established for operation of the traffic signals . 5 . State shall be responsible for the conduit and trenching portion of the traffic signal for this project. CITY OBLIGATIONS 1 . City hereby grants State the right to enter onto and occupy. City street right-of-way for the performance of construction and necessary maintenance of the traffic signal equipment, including vehicle detector loops . 2 . City shall, upon request by State, relocate or reconstruct, or cause to be relocated or reconstructed, all privately or publicly-owned utility conduits, lines, poles, mains, pipes, and all other such facilities of every kind and nature, where such utilities or facilities are located within the right-of-way of any presently existing City street where such relocation or reconstruction is necessary in order to conform the utilities or facilities to the plans for the project. City may request State to arrange for said relocation, acting on behalf of City. B1395002/04544 -2- 07/14/95 11:15 '8'503 440 3405 REG 3 HWY +++ CITY HALL-ADMIN. Q005 Agreement No. 10087 CITY OF ASHLAND 3 . City shall maintain the pavement surrounding the vehicle detector loops installed in City Street in such a manner as to provide adequate protection for said detector loops, and shall adequately maintain the pavement markings and signing on city street installed in accordance with the plans and specifications. 4. City, by execution of this agreement, does hereby changes give there be, in connection its of consent as required by ORS 373 .030(2) any grade within the city limits, if any this agreement. with or arising out of the project covered by 5 . City shall, upon completion of the project and at its own expense, provide all power required for operation of the traffic signal . 6 . City shall enter into and execute this agreement during a duly authorized session of the City Council . 7 . City shall, upon receipt of a fully executed copy of this agreement, forward to State an advance deposit in the amount of 65 percent of 50 percent of the construction costs of thde osit traffic signal . In the event State costs exceed city P during the course of the project, State may request additional deposits . . 8. Upon completion of the project and receipt from State of an itemized statement of the actual total cost of the construction of the traffic signal for this project, City shall pay any amount which, when added to City' s advance deposits, ..will equal SO percent of State ' s actual cost of construction of the traffic signal. Any portion of city' s advance deposits which is in excess of 50 percent of the actual cost of construction of the traffic signal by State, will be refunded or released to City. GENERAL PROVISIONS 1 . Subject to the limitations of the Oregon Constitution and . statutes; City and State each shall be solely responsible for any loss or injury caused to third parties arising from City' s or State' s own acts or omissions under this agreement and City or State shall defend, hold harmless and indemnify the other party to this agreement with respect to any claim, litigation or liability arising from City ' s or State' s own acts or omissions under this agreement. 2. State and City agree and understand at aes teal review be the traffic signal plans, specifications, proposals . conducted prior to advertisement for construction bid prop B1395002/04544 -3 07/14/95 11:16 $503 440 3465 REG 3 HWY CITY HALL-ADMIN. Q006 Agreement No. 10087 CITY OF ASHLAND 3 . The Contractor, its subcontractors, if any, and all employers working under this agreement are subject employers under the Oregon Workers' Compensation Law and shall Comply with ORS 656.017, which requires them to provide workers' compensation coverage for all their subject workers . IN WITNESS WHEREOF, the parties hereto have set their hands and affixed thier seals as of the day and year hereinafter written. This project was approved by the Oregon Transportation Commission on July 17, 1990, as part of the Statewide Transporation Improvement Program, page 44. On April 12, 1995, the Oregon Transportation Commission adopted Delegation Order 2, which became effective May 1 , 1995 . The Order grants authority to the Region Manager to approve and execute agreements for work in the current Statewide Transportation Improvement Program. STATE OF OREGON, by an through its Departtmen(tt of Trazlsportation APPROVED AS TO LEGAL SUFFICIENCY By LLIILLII U Region Manager By n Mn AA Asst. A o y en ral CITY OF ASHLAND, by and through its Elected Officials Date By APPROVED AS TO LEGAL Mayo SUFFICIENCY By By Recorder Cit�A t r Q Date Date CITY OF ASHLAND Billing Address : City of Ashland 20 East Main Ashland, OR 97520 B1395002/04544 -4- 07/14/95 11:17 $503 440 3405 REC 3 HWY ++ CITY HALL-ADMIN. Q1007 ROGUE VALLEY HWY @ MAPLE ST. (ASHLAND') ROM VALLEY HIGHWAY' JACKSON COUNTY KEY 110 04544 \ EXHIBIT - � p ,51gg��1 1 Ada � PROPOSED r D '� =PROJECT 1 1 1 m l ? .nn 1 Contents of Record for Ashland Planning Action 95-036 REQUEST FOR ANNEXATION FOR APPROXIMATELY 47.7 ACRES LOCATED EAST OF INTERSTATE 5 AND WEST OF EAST MAIN, NORTH OF ASHLAND HILL INN. A ZONE CHANGE FROM COMMERCIAL (C-1) TO SINGLE FAMILY RESIDENTIAL (R-1-5) IS REQUESTED FOR A PORTION OF THE PROPERTY, WHILE THE REMAINDER OF PROPERTY WITHIN THE URBAN GROWTH BOUNDARY IS DESIGNATED SINGLE FAMILY RESIDENTIAL IN THE COMPREHENSIVE PLAN. APPLICANT. DOUGLAS LEE, DIAMOND D CORPORATION - Public Notice Map . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1 -- Criteria for approval of Annexation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2 -- Criteria for a Type III Amendment . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3 -- Notice of Public Hearing - Daily Tidings . . . . . . . . . . . . . . . . . . . . . . . . . . . 4 -- Letter from Mike Multari (Agent) to Planning Dept. . . . . . . . . . . . . . . . . . . 5 -- Letter from Mike Multari to Planning Commission . . . . . . . . . . . . . . . . . . . 6 -- Minutes from Planning Commission Meeting 5/9/95 . . . . . . . . . . . . . . . 7-16 Project Site Plan . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 17 -- Planning Staff Report - 5/9/95 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 18-26 -- EMAIL message taken from Buzz Heard of School District on 5/8/95 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 27 -- Letter from Ron Bass, Planning Commissioner, to Ashland Planning Commission 5/9/95 . . . . . . . . . . . . . . . . . . . . . . . . . . . . 28 -- Letter to Planning Commission from John Martin, ODOT. . . . . . . . . . . . . . 29 -- Letter to Planning Department from Tim Coffey, Jackson County Roads Department . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 31 Applicant's Findings - . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 32-37 Letter to Planning Commission from Gerry Mandell . . . . . . . . . . . . . . . . . 38 -- Letter to Planning Department from Mary-Kay Michelsen . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 39 Phone message to Planning Department from Don and Tina Ahrens . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 40 Notice is hereby given that a PUBLIC HEARING on the following A copy of the application,all documents and evidence relied upon by the applicant request with respect to the ASHLAND LAND USE ORDINANCE and applicable criteria are available for inspection at nor cost and will be provided at will be held before the ASHLAND CITY COUNCIL on July 16, reasonable cost, if requested. A copy of the Staff Report will be available for inspection seven days prior to the hearing and will be provided at reasonable met.if 1995 at 7:00 p.m. at the ASHLAND CIVIC CENTER, 1175 East requested. All materials are available at the Ashland Planning Department,city Hall, Main Street, Ashland, Oregon. 20 East Main Street,Ashland,Oregon 97520. The ordinance criteria applicable to this application am attached to this notice. During the Public Hearing.the Mayor shall allow testimony from the applicant and Oregon law states that failure to raise an oblection concerning this application, those in attendance concerning this request. The Mayor shall have the right to limit either in person or by letter,or failure to provide sufficient specificity to afford the the length of testimony and require that comments be restricted to the applicable decision maker an opportunity to respond to the Issue, precludes your right of criteria. Unless there is a continuance, B a participant so requests before the appeal to the Land Use Board of Appeals(LUBA)on that Issue. Failure to specify conclusion of the hearing,the record shall remain open for at least sewn days after which ordinance criterion the objection is based on also precludes your right of the hearing. H you haw questions or comments concerning this request,pleats feel appeal to LUBA on that criterion. free to contact Susan Yates at the Ashland Planning Department,City Hag,at 488. 5305. VICINITY MAP edford 7J' 0 0 N ear rh. 9^ Ate^ Ashland Street c Ashland V U 3� 4O'tr' F T rake PLANNING ACTION 95-036 IS A REQUEST FOR ANNEXATION FOR APPROXIMATELY 47.7 ACRES LOCATED EAST OF INTERSTATE 5 AND WEST OF THE EAST MAIN, NORTH OF THE ASHLAND HILLS INN. A ZONE CHANGE FROM COMMERCIAL (C-1) TO SINGLE FAMILY RESIDENTIAL (R-1-5) IS REQUESTED FOR A PORTION OF THE PROPERTY, WHILE THE REMAINDER OF THE PROPERTY WITHIN THE URBAN GROWTH BOUNDARY IS DESIGNATED SINGLE FAMILY RESIDENTIAL IN THE COMPREHENSIVE PLAN. COMPREHENSIVE PLAN DESIGNATION: COMMERCIAL (WITHIN CITY LIMITS); ZONING: C-1; COMPREHENSIVE PLAN DESIGNATION: RURAL RESIDENTIAL (JACKSON COUNTY); ZONING: RR-5; ASSESSOR'S MAP #: 11D; TAX LOTS: 100, 200, 300, 500, 600, 700, 800. APPLICANT: DOUGLAS LEE, DIAMOND D CORPORATION I 18 . 108 065 Annexation The following Findings shall be required for approval of an annexation to the City: 1. That the land is within the City's Urban Growth Boundary. 2 . That the proposed zoning and project are in conformance with the City's Comprehensive Plan. 3. That the land is currently contiguous with the present City Limits. 4 . That adequate City facilities for water, sewer, paved access to and through the development, electricity, urban storm drainage, and adequate transportation can and will be provided to and through the subject property. 5. That a public need for additional land, as defined in the City's Comprehensive Plan can be demonstrated; or a. that the proposed lot or lots shall be residentially zoned under the City's Comprehensive Plan and that the applicant has agreed to provide 25% of the proposed residential units at affordable levels, in accord with the standards established by resolution of the Ashland City Council. Such agreement to be filed as part of the initial application and completed and accepted by all parties prior to the final adoption of the ordinance annexing. the property; or b. that the proposed lot or lots will be zoned E-1 under the City's Comprehensive Plan, and that the applicant will obtain Site Review approval for an outright permitted use, or special permitted use concurrent with the annexation request or within one year of the annexation hearing and prior to the final adoption of the ordinance annexing the property. Failure to obtain subsequent site review approval shall invalidate any previous annexation approval; or C. that a current or probable public health hazard exists due to lack of full City sanitary sewer or water services; or d. that the existing development in the County has inadequate water or sanitary sewer service; or the service will become inadequate within one year; or e. that the area proposed for annexation has existing City of Ashland water or sanitary sewer service extended, connected, and in use, and a signed "consent to annexation" agreement has been filed and accepted by the City of Ashland; or f. that the lot or lots proposed for annexation are an "island" completely surrounded by lands within the city limits. " Z Type III amendments may be approved when one of the following conditions exist: a) A public need, supported by the Comprehensive Plan. b) The need to correct mistakes. c) The need to adjust to new conditions. d) Where compelling circumstances relating to the general public welfare require such an action. 3 NOTICE OF PUBLIC HEARING NOTICE IS HEREBY GIVEN that the Ashland City Council will conduct a public hearing on Tuesday, July 18, 1995 at 7:00 p.m. in the Civic Center Council Chambers, 1175 E. Main Street to discuss the following items: REQUEST FOR ANNEXATION FOR APPROXIMATELY 47.7 ACRES LOCATED EAST OF INTERSTATE 5 AND WEST OF THE EAST MAIN, NORTH OF THE ASHLAND HILLS INN. A ZONE CHANGE FROM COMMERCIAL (C-1) TO SINGLE FAMILY RESIDENTIAL (R-1-5) IS REQUESTED FOR A PORTION OF THE PROPERTY, WHILE THE REMAINDER OF THE PROPERTY WITHIN THE URBAN GROWTH BOUNDARY IS DESIGNATED SINGLE FAMILY RESIDENTIAL IN THE COMPREHENSIVE PLAN. THE APPLICATION ALSO INVOLVES A REQUEST FOR OUTLINE PLAN APPROVAL FOR A 173 LOT SUBDIVISION UNDER THE PERFORMANCE STANDARDS OPTION. Barbara Christensen City Recorder PUBLISH: Daily Tidings 7/8/95 7/5/95 4 Crawford Multari & Starr planning e c o nnm ics public policy May 18, 1995 MAY 12 1995 Bill Molnar, Senior Planner City of Ashland 20 East Main Ashland, OR 97520 Dear Bill, As we discussed on the phone, the applicants for the East Main Street project would like to proceed to the City Council with the request for annexation and re-zoning before returning to the Planning Commission on the Outline Plan. Our reasoning is that it was apparent to us that the key issue to the public (and to at least some of the commissioners) was the location and timeliness of the annexation. Thus, it makes sense that this be resolved by the City Council before spending more of the Commission's time on the details of the Outline Plan. Of course, we are aware that the principal attractions of our proposal are the provision of affordable housing in the project, attention to neo-traditional design principles in the design of the proposed neighborhood, and our sensitivity to the site resources in the plan. Thus, it is important to us that the Council see what we are proposing. My understanding from our conversation is that staff will discuss the project-- including the affordable housing and neighborhood design-- in its report to Council. Please let me know if that is incorrect. Thank you again for your cooperation. Please let me know when the Council hearing date will be when convenient. Sincerely, Mike Multari cc: Doug Lee .S 641 Higuera St., Suite 202 San Luis Obispo. CA 93401 (805) 541-3848 Fax (805) 541-9260 Crawford Multari & Starr planning e Cori 0r1lICS 0it blir policy MAY 21 19Z May 18, 1995 Planning Commission c/o Bill Molnar, Senior Planner City of Ashland 20 East Main Ashland, OR 97520 Dear Chairperson Jarvis and Commissioners, Thank you for your consideration of our proposal for the project on East Main at your last meeting. We very much appreciate the Commission's recommendation of approval on the annexation and re- zoning. We also better understand the concerns of some of the Commissioners and some of the speakers regarding bike and pedestrian connections, and the airport. We are working on ideas to better address these concerns in the Outline Plan. However, we are respectfully requesting a further continuance on the hearing regarding the Outline Plan until after the City Council considers the annexation. Our reasoning is that it was apparent to us that a key issue is the location and timeliness of the annexation. Thus, it makes sense that this be resolved by the City Council before spending more of the Commission's time on the details of the Outline Plan. Again, thank you for your consideration. We hope that the Council will approve the annexation and that we will be back before the Commission shortly to complete the review of the Outline Plan. Sincerely, AVM irrc Michael Multari cc: Doug Lee 6 641 Higuera St., Suite 202 San Luis Obispo, CA 93401 (805) 541-3848 Fax (805) 541-9260 what, and unless there is a significant deterrent to cutting down trees accidentally, the trees are apt to go. She agrees with Giordano that the wording is too restrictive. Armitage thought this application has been conditioned a lot. There is a reasonable expectation that the plan is to be followed. Carr requested an explanation for Condition 13. Is there a written contract or specific penalties spelled out someplace? McLaughlin said the types of penalties that could occur are: a violation of conditions, a stop work order would be issued on the subdivision or house, or coming back before the Planning Commission. Violations of conditions of approval would result in some sort of action taken on the amendment of the plan. Violating conditions of approval is similar to violation of the Municipal Code and that could result in being cited into Municipal Court. Cloer moved to approve PA95-029 with the added Conditions and proposed language for the covenant (Nolte's). Armitage seconded the motion and it carried it unanimously. TYPE III PUBLIC HEARINGS PLANNING ACTION 95-036 REQUEST FOR ANNEXATION FOR APPROXIMATELY 47.7 ACRES LOCATED EAST OF INTERSTATE 5 AND WEST OF THE EAST MAIN, NORTH OF THE ASHLAND HILLS INN. A ZONE CHANGE FROM COMMERCIAL (C-1) TO SINGLE FAMILY RESIDENTIAL (1191-1�5) IS REQUESTED FOR A PORTION OF THE PROPERTY, WHILE THE REMAINDER OF THE PROPERTY WITHIN THE URBAN GROWTH BOUNDARY IS DESIGNATED SINGLE FAMILY RESIDENTIAL IN THE COMPREHENSIVE PLAN. THE APPLICATION ALSO INVOLVES A REQUEST FOR OUTLINE PLAN APPROVAL FOR A 173 LOT SUBDIVISION UNDER THE PERFORMANCE STANDARDS OPTION. APPLICANT: DOUGLAS LEE, DIAMOND D CORPORATION Site Visits and Ex Parte Contacts y Carr, Giordano, Armitage and Finkle had site visits. Hibbert had a site visit and a call from Ilse Nicholson. She and Jack were opposed to the annexation due to the water and sewer problems. Cloer had a site visit and several ex parte contacts; two with citizens opposed to the proposal. The main issue seemed to be transportation, questions of ASHLAND PLANNING COMMISSION 3 REGULAR MEETING MAY 9,1995 MINUTES 7 loading onto East Main and compliance with the City's recent desires for pedestrian and bicycles. He had discussions with Kelly Madding and Larry Medinger about the affordable housing element in the proposal and he believes he was persuaded to support all phases of the development because they contain 25 percent affordable housing. He had a discussion with Paul Meyers, a lessor of the proposed property for a number of years. He showed Cloer around and they discussed the absence of affordable E-1 property. -> Jarvis had a site visit and a call from Ilse Nicholson stating she and Jack were against the proposal. Jarvis saw no sign on the property. STAFF REPORT Molnar explained that this application involves two parts: 1) an annexation and zone change and 2) subdivision request. The applicable criteria have been mailed to the affected property owners. A detailed description of the application is contained within the Staff Report. Sewer, water, and electricity are available to serve the site and storm drains will be provided. Vehicle access is provided along East Main Street with bike lanes on both sides. Public need is demonstrated by providing 25 percent of the units proposed to comply with the affordable housing. The applicant is requesting a zone change since approximately eight acres are zoned Commercial. This area contains slopes from five to 15 percent and is not well suited for the majority of Commercial uses. The subdivision has been designed around neotraditional design elements (gridded street system, alleys, detached garages, planting strip along the street). A concern about the project has been isolation of the property. It is served by a bike lane which unfortunately, has to cross 1-5 in two areas and access is poor because of the narrowness of both bridges. There are no sidewalks leading to the property. Staff has recommended as part of the subdivision design that at the southeast comer of the property, abutting the Ashland Hills parking lot, a public pedestrian easement be provided from the hammerhead to the parking area, providing easy ac oess to the transit stop on Highway 66. Staff has made a favorable recommendation on the proposal with the attached 11 Conditions. Armitage asked if some part of the property is in the A-1 (Airport Overlay). Staff said there is a portion in the A-1. Armitage is concerned about the noise and questioned the need for a Conditional Use Permit for residential use in an A-1. McLaughlin said a covenant would be required as part of the CC&R's that would waive the right to ASHLAND PLANNING COMMISSION 4 REGULAR MEETING MAY 9,1995 MINUTES 8 complain about airport operations. McLaughlin said within the A-1 overlay, conflicting uses are discouraged between the airport and residential. It needs to be shown there is a physical separation or buffering or that the location is appropriate given the airport location and the uses involved. Finkle expressed his concern with regard to safety and access over the freeway overpasses. Whose responsibility is this to make this area safer? Molnar discussed this with Nolte and Nolte said that given the scale of the project, conditioning for off- site improvements is within the purview of the Planning Commission. The difficultly is finding what the improvements entail. Since the overpasses are narrow, would it require cantilevering out to provide a pedestrian and bike facility? PUBLIC HEARING MICHAEL MULTARI, 641 Huguera Street #202, San Luis Obispo, CA 93401, who represents the owners, believes that the applicant was drawn to his firm because they have had a high degree of experience with affordable housing and neotraditional design. Protecting the special qualities of the community is an important concern. Proper planning of growth and the pace at which it occurs is necessary. They are trying to provide a project that meets the needs and desires of the City while still being economically feasible for the property owners and developers. In reviewing the Comprehensive Plan, the property was shown to be a part of the City's Urban Growth Boundary, therefore, eligible for the consideration of the annexation. The Comp Plan also designated the property for a single family residential neighborhood. Guided by the Comp Plan and affordable housing policy, the applicant is willing to provide 25 percent affordable housing. Over the course of several months and after meetings with Staff, the applicant has prepared a design which incorporates many of the features the Commission has been thinking about that would be appropriate for the City. Multari showed an overhead of the project. They have tried to protect the slopes and trees, put waterways in the wetlands, and provide open space. One significant shortcoming to the site is that it is on the other side of the freeway. However, Multari believes convenient linkages have been provided to the existing streets and the actual distance from the site to shopping, work, etc. is relatively short. They remain open to considering other ideas for improvements and support Staffs recommendations. Multari said there would not be a problem making the noise ASHLAND PLANNING COMMISSION 5 REGULAR MEETING MAY 9,1995 MINUTES 9 covenant applicable to the entire subdivision. With regard to the open space, Multari said they would prefer that the park and open space would be public and the maintenance costs be borne by the City. If that is not acceptable, the applicant is willing to maintain privately and assume it would be private property at that time. Armitage has a strong dislike for walls along freeways, and inquired about buffering. Multari agreed and said in order to try and make the project as invisible as possible, the back 15 feet of the lots along the freeway would be an open space easement that would be heavily vegetated. They also envision a combination of berm with a wall on top. The freeway lots are longer. Perhaps the garage walls could be integrated into the buffering. There are about 45 units per phase and the first phase includes 50 percent affordable units. That can be spread out. Hibbert thought the affordable housing should be spread out throughout the project. He wondered about the feasibility of of pedestrian walkways screened on the outside edge of the overpasses. Multari knows the protective devices have been added. He thinks If the developer has to bear the cost of cantilevering accessways, it could be more than the project could afford. He will research this item. Finkle asked if there was a willingness on the part of the applicant to integrate the affordable housing more generally throughout the development. Multari said generally yes, but it could depend to some extent on the burden the developers are asked to bear for infrastructure. Multari, in answer to Jarvis' questioning about the cost of homes, stated that the affordable housing will meet the standards required in Ashland. The others will vary with the desirability of the lots—they will start at about $120,00. The larger homes with views to the east will cost about $175,000. Square footages will vary from 1500 to 1800 square feet. Cloer was pleased with the phasing and distribution of the affordable housing. McLaughlin said he would have to check with the Parks Department for their input on whether they would want publically, maintained open space. Generally, unless common open space is of benefit to a large neighborhood, the open space would be best maintained by the homeowner's association. ASHLAND PLANNING COMMISSION 6 REGULAR MEETING MAY 9, 1995 MINUTES 10 Another option, Multari interjected, would be a combination of open space maintained by the homeowner's association but a public easement for a walking path with liability picked up by the City. Hibbert felt most people wouldn't be going there to use it. It would be used mostly by those that live there. KELLY MADDING, Affordable Housing Officer for the City, gave a brief overview of the affordable housing program which addresses moderate income people, not low income. The median household size in Ashland is three and median income is $28,000. Primarily, people buying homes are single moms that hold professional positions. To date, there has not been an annexation to test the affordable housing provision. The program thus far has provided about 36 units. Homes in the program are selling below the cap of $110,000, well below the average for homes in Ashland. Comments from Ron Bass, Ahrens, Mandell were entered into the record. BARBARA RYBERG, 373 Vista Street, referred to page 6 of the Housing Element in the Comp Plan which says that the City should encourage development of land inside the UGB before annexing new land. Ryberg believes if we are going to adopt a policy of infill, and at the same time, build a satellite community on the other side of the freeway, aren't we doing something to our livability? This application seems to be opposite of the direction we are going as was discussed at the Visioning Conference. She is concerned about the Commission following the Comp Plan. She is also concerned about people having to drive to and from this area. MARILYN BRIGGS, 590 Glenview Drive, is opposed to the annexation. The applicant is trying to meet the criteria of need and the need is affordable housing. Briggs read passages from Pattern Language. The book states a city is continuous, not broken up. The suburb is obsolete and no longer in fashion. A major road through a neighborhood destroys ft. Briggs asked the Commission to think of Ashland as the whole neighborhood. A community should never be split by a high-speed road. DEBBIE MILLER, 160 Normal Avenue, asked the Commission to keep long-range goals in mind. All actions make up a city. The City is required to plan so there is consistency in preserving the character and appearance of the City, according to the Comp Plan. This includes a more compact, rather than sprawling kind of urban design. Miller sees no compelling circumstances and no need can be proven to annex this land. About 110 lots in flatland subdivisions have been approved by the Commission in the past year. Affordable housing is here as seen advertised on Fordyce and East Main. This property is an isolated island. ASHLAND PLANNING COMMISSION 7 REGULAR MEETING MAY 9, 1995 MINUTES I � Miller said the Transportation Plan requires an equity in planning for various modes of transportation. The State rule demands modal equity. She runs across the E. Main bridge and it is a scary thing. Anyone living in the proposed development would be forced to take a car. If there is increased pedestrian and bicycle traffic, there will be problems. This is not fulfilling the Comp Plan in regard to transportation. Residents of Ashland are concerned about the wise use of finite resources available to its citizens. There is no more water, no solution to the sewer problem, and there is school overcrowding. The criteria has not been proved and no need demonstrated. Jarvis said a public need does not have to be shown. Public need for additional land can be demonstrated or that 25 percent of the lots are affordable. The applicant does not have to show any public need. Armitage asked for more information about Ashland's vacant lands. McLaughlin said a planning intern is finishing a study. About four-and-a-half years ago, there were roughly 345 acres of vacant R-1 zoned property in the City. This study was done by volunteers from the community. Thus far, 188 acres are vacant. These include vacant lots in existing subdivisions as well as other large parcels of land. The largest parcel is probably nine to ten acres of R-1 on North Mountain Avenue. SUSAN HUNT, 220 Nutley, said even though the proposal meets most of criteria, she agrees with Miller that it does not meet the Comp Plan. She referred to page 6 (2) (c) of the Housing Element and concluded that there is already almost twice as much available land within the city limits. If someone can provide affordable housing, can they annex? In answer, Armitage and Jarvis said as long as the other four criteria are met, that is probably correct. JULIE SCHWARTZ, 237 Almond Street, agreed with the previous opponents. There is no public transportation to this subdivision. DEAN ING, 1105 Ivy, opposed the project and was especially concerned with pedestrian access and bicycle safety on the overpasses. He also mentioned the perception of risk with people living in the shadow of aircraft; it is not just a noise problem. He believes approval of this application would create a problem for the airport. ASHLAND PLANNING COMMISSION 8 REGULAR MEETING MAY 9,1995 MINUTES I 'L Staff Response Some people are asking the Commission to make decisions about growth and whether it should occur on this site or not, however, that decision was made in the late 1970's when the Urban Growth Boundary was drawn and the first Comprehensive Plan was written. The UGB was set up to grow into for the next 20 years. That is the policy decision and that is the decision that determines the future of this area. The main issues have already been decided in a long-range plan for the community. The Commission has to deal with the tools before them--the Comp Plan and Ordinance. Armitage, after reading the affordable housing section and transportation plan, finds the two in conflict. McLaughlin explained he would need to find the proposal is not in conformance of a specific part of the Comp Plan. McLaughlin referred Armitage to the policies and their implementation. He explained that the policies are implemented by the criteria. Giordano agrees that the Comp Plan supports "need" through affordable housing. He has a problem with the transportation element because it is more vague. If the applicant can potentially mitigate the problem of transportation (bridge is inadequate), in Giordano's estimation it would satisfy the Comp Plan policy. Can the applicant spend more time in searching for ways to mitigate the transportation problem? McLaughlin explained that there approved subdivision that do not have continuous sidewalks or bike paths to other areas. The difference is that the traffic is slower or there is a shoulder. At what threshold do you find that transportation is inadequate? How do you interpret equally? There is a different level of impediment on the overpasses than on streets with slower traffic and no sidewalks. The Commission could direct the applicant to find the threshold. McLaughlin agreed that there is no specific policy in the transportation plan that requires clear pedestrian access to primary destinations. Giordano believes there are criteria the Commission can use to say the street (bridges) are inadequate for bicycle and pedestrian traffic. The State has standards for bikeways. Cloer mentioned that ODOT's District Program Specialist wrote a letter stating the Highway 66 overpass was inadequate and needs a left-hand turn lane. ASHLAND PLANNING COMMISSION 9 REGULAR MEETING MAY 9, 1995 MINUTES 13 MULTARI, in his rebuttal, stated that as he expected, there is considerable community concern about a project of this size and its location. In discussions with Staff, they felt they have met policies. The Comp Plan says at least a five year supply of land should be part of the City's inventory. With regard to similar quality of property mentioned in the Comp Plan, there are features about this piece of property such'as size, price, ability to develop at affordable levels, that differentiate it from in-fill pieces of property. Another Comp Plan directive is to insure a variety of housing, which this development does. One reason affordable housing can be provided is because of the price of the land. It provides an opportunity for an extraordinary design. The neotraditional plan is striving to incorporate with the City. If there are deficiencies, Multari would like the opportunity to cure the deficiencies before denial of the project. The transportation policies are somewhat vague. In general, the application has provided adequate transportation. He acknowledges that crossing the bridges for pedestrian and bicycles is a problem, however, the judgment is whether that is a sufficient enough problem or is there no mitigation for the applicant. Giordano thought it ironic that this is a neotraditional development but residents would have to drive to the grocery store. COMMISSIONERS DISCUSSION AND MOTION Giordano believes affordable housing is very important to the community and this is an opportunity to allow the 25 percent to come into the City under affordability. This is probably the only chance the City will have. On the other hand, Giordano feels strongly about the transportation and would like to give the applicant time to come up with some creative ways to handle the transportation issues. Armitage does not see how the project is in conformance with the Comp Plan with regard to urbanization. Cloer wondered what the applicant could do to address the transportation element. Giordano thought maybe the applicant could phase the development according to the Ashland Street Plan, make wings over the E. Main overpass, reroute the bus, use a shuttle system and park and ride. Hibbert did not believe this development is leap-frogging or sprawling or split by high- speed roads. It does create a problem for bike and foot traffic crossing the overpasses. But by putting a development in this location, this will be filling a transportation need because you cannot fill a need when there are not enough people ASHLAND PLANNING COMMISSION 19 REGULAR MEETING MAY 9,1995 MINUTES I�- to ride a bus. With Highway 66 being worked on, this would give more impetus to work on transportation solutions. There are some things the applicant could do to help such as charging each lot $100 to be applied to transportation solutions. By denying annexations, the number of available lots will continue to be reduced until no one can afford a house in Ashland. This project is infill. Forty-four affordable homes will help solve some of our problems. Hibbert thought contract annexation with the County should be considered also. Carr said the Commission has merrily dealt with Oak Knoll and Crowson Road which are relatively as inaccessible as the proposed area and it has never bothered the Commission before. She does not believe people go grocery shopping on their bikes anyway. The opportunity for this level of affordable housing is healthy. The project meets the criteria. Finkle would not be comArtable voting for annexation unless the applicant can answer the public safety issues involved with bike and pedestrian traffic crossing the overpasses. He would recommend Staff and the applicant work on solutions to this problem. He does not envision property owners from the northern end of the development making the trek to Ashland Hills to catch a bus. Finkle agreed with Hibbert that bus service will eventually be needed on East Main Street and it would be reasonable to have discussions with RVTD regarding this development. He is concerned about losing any C-1 land and though this is not very good land, Finkle suggested finding eight acres or something similar somewhere else. Hibbert recommended two added conditions: 1) All properties sign a waiver from the airport, and 2) the applicant set up a $100 per lot account to applied for or whatever can be.done for pedestrian and bicycle and enhancement on either one or both of the two freeway crossings. After reviewing the criteria for annexation, Carr moved to approve PA 95-036 — request for annexation. Hibbert seconded the motion. Cloer would favor the annexation. This will not be a neighborhood incorporated into the City. It will be similar to Oak Knoll and people who decide to live there would not be the same people who like to live in the Railroad District. Carr amended the motion to include the possibility of contract annexation. Hibbert seconded the amendment and the motion carried with Hibbert, Carr, Jarvis, and Cloer voting yes° and Armitage, Giordano, and Finkle voting `no°. ASHLAND PLANNING COMMISSION 11 REGULAR MEETING MAY 9, 1995 MINUTES iti CARR MOVED TO CONTINUE THE MEETING TO 10:30 P.M.. HIBBERT SECONDED THE MOTION AND ALL APPROVED. Carr moved to approve PA95-036 for a zone change from C-1 to R-1-5P. Hibbert seconded the motion and it carried with Jarvis, Cloer, Armitage, Hibbert, and Carr voting "yes" and Finkle and Giordano voting "no". McLaughlin asked that the Commission recommend continuation in order to make findings for a Conditional Use Permit in the A-1 overlay, therefore, Carr moved to continue PA95-036 — Outline Plan approval for consideration of the Airport Overlay. Hibbert seconded the motion and it carried unanimously. Multari agreed to waive the 120 days for completion of his application in order to add the Airport Overlay findings. Armitage will be asking to add a condition about noise and hazard at the next meeting. PLANNING ACTION 95-014 REQUEST FOR A CONDITIONAL USE PERMIT AND SITE REVIEW FOR THE EXPANSION OF A NON-CONFORMING USE AND STRUCTURE AT 930 TOLMAN CREEK ROAD. THE EXISTING BUILDING WILL BE REMODELED (8730 SQ. FT.) AND APPROXIMATELY 3600 SO. FT. OF OFFICE SPACE WILL BE ADDED WITHIN THE "L" SHAPE OF THE BUILDING. APPLICANT: DEAN CROPPER Site Visits and Ex Parte Contacts Hibbert, Armitage, Giordano, and Carr had a site visit. Cloer had a conversation with a neighbor, but had nothing to report. Finkle had a site visit and spoke with a neighbor. Jarvis had a site visit and talked with Cropper and Martin about the location of things on the lot. STAFF REPORT The Staff Report reflects the history and description of this application. Knox reported this application is adding 3500 square feet of office space centered in the L-portion of the building. The revised application shows a 20 foot access drive. There is a property line discrepancy because of an error in the survey leaving a distance of four ASHLAND PLANNING COMMISSION ty REGULAR MEETING MAY 9,1995 MINUTES l� :10• 41•a•t♦e♦w �\ ♦•1•P1YPV•6••• 1•P•1=> � •I N••1•m � � . O.1.i� ♦ P•♦ ♦♦ ••1� ;e 1r •• ♦••s r Pe •'Y4 :•�•♦.t:�:c> . ••a`♦ • low, VP IMPI � • M� �\�p ,.., In MAIN! PRO air 69 a� �O ��� �• Aiw•♦f�••�� ASHLAND PLANNING DEPARTMENT STAFF REPORT May 9, 1995 PLANNING ACTION: 95-036 APPLICANT: Douglas Lee, Diamond D Corporation LOCATION: East of Interstate 5, west of East Main St. and north of Ashland Hills Inn ZONE DESIGNATION: RR-5 (Jackson County)/C-1 (City); R-1-5-P requested COMPREHENSIVE PLAN DESIGNATION: Single Family Residential & Commercial ORDINANCE REFERENCE: 18.20 R-1 District 18.68 Physical Constraints 18.88 Performance Standards 18.108 Annexations REQUEST: Annexation of approximately 40 acres to be zoned R-1-5P (Single Family). Zone change for approximately 8 acres within the City Limits from C-1 (Commercial) to R-1-5P (Single Family). Outline Plan approval for a 175 lot subdivision under the Performance Standards Option, with 25 percent of the homes complying with the provisions adopted under the City's affordable housing resolution. I. Relevant Facts 1) Background - History of Application: There are no planning actions of record for this site. 2) Detailed Description of the Site and Proposal: A description of the site is found on page 1 of the applicant's findings. The project site consists of a total of 47.7 acres. Approximately 8 of those acres are within Ashland City Limits and are zoned Commercial (C-1). The applicant requests annexation of the property and a zoning designation of R-1-5P, which is consistent with the Comprehensive Plan Designation for the area of "Single Family Residential". A zone change is requested from C-1 (commercial) to R-1-5P (single family residential - P overlay) for the 8 acres within the City Limits. This area slopes to the east toward East Main Street and is bisected by two I� drainage swales with associated riparian and wetland areas. Lastly, the application includes a request for Outline Plan approval for a 175 lot subdivision, under the Performance Standards Options. The subdivision is modeled on neo-traditional design concepts, including a grid street system with an alley network, detached garages at the rear of each lot, front porches and planting strips between the curb and sidewalk for planting of street trees. Access to the project is from two locations along East Main Street, one at the northeast comer and the other at the southeast comer of the property. Sewer, water and electric service are located within and along East Main Street. The small seasonal creek bisecting the property and drainage ditches adjacent to East Main Street will provide storm drainage facilities for the project. The applicant's have proposed constructing the project in phases. The first phase will consist of 31 homes, 34 in the second, 49 in the third and 59 in the final phase. It is assumed that based on current demand and projected growth rates, the entire build out of the project will occur over several years. II. Project Impact ANNEXATION The entire site is located within Ashland's urban growth boundary, while the eastern lot line is contiguous with the City Limits. The area has a Comprehensive Plan designation of "Single Family Residential." The applicant's have requested a single family zoning designation of R-1-5P, which would allow for residential development at a density of 4.5 residential units per acre. The proposed project density is approximately 3.6 units per acre. Availability of city facilities City sewer, water and electricity are located within East Main Street and available to serve the project. The water main will need to be extended south of the property, near East Main and Hwy 66, to and along the entire project frontage, as well as loop through the proposed neighborhood. Seasonal creeks on the property and the culverted ditch along East Main Street will be used to accommodate storm runoff from the project's streets and collections systems on PA95-036 Ashland Planning Department -- Staff Report Douglas Lee, Diamond D Corporation May 9, 1995 Page 2 I� each lot. Vehicular access to the project is provided at two locations along East Main Street. East Main is a paved, two lane rural highway, with marked shoulders and under the control of Jackson County. East Main Street is designated as an arterial on the City's Transportation Plan Map, capable of handling several thousand automobile trips daily. Traffic counts completed in 1992 for this stretch showed the following: Street Avg. Daily Th East Main - East of Tolman Creek 1925 East Main - West of Hwy 66 1837 'Be traffic volumes increase as you get closer to town. For example, the traffic volumes at East Main Street and Mountain approach 6000 average daily trips. The entire build out of the project's 175 homes would generate an estimated 1750 daily vehicle trips. According to the Comprehensive Plan , around 35% or 612 trips would be going to Medford. The remaining 1138 trips would be distributed throughout the local street system - westbound to the downtown along East Main, to the Ashland Street commercial area via Tolman Creek Road and to the extreme southern parts of town via Hwy 66 to Crowson Road. Given the current traffic volumes, it appears that this segment of East Main Street has ample capacity to serve the project. Interstate 5 provides a formidable barrier which naturally isolates the project, making it difficult to provide convenient bicycle and pedestrian connections to nearby commercial activity centers. While the project site is adjacent to a local bicycle route, is has limited access to transit and pedestrian systems. Staff has recommended that a pedestrian/bicycle easement be located at the southern edge of the property, connecting the project to the eastern edge of Ashland Hills Inn parking lot. This would allow for a convenient short cut to the transit stop that was recently installed at the entrance to the motel. Public need This project proposes to meet the requirement for demonstrating a public need for additional land by offering 25% of the homes at affordable levels, in accord with the standards established by resolution of the Council. This annexation criterion was adopted in 1992, specifically to implement one of the programs identified in the City's Affordable Housing in Ashland report ( adopted May, PA95-036 Ashland Planning Department — Staff Report Douglas Lee, Diamond D Corporation May 9, 1995 Page 3 20 1990). Page 17 of the report states: 'For annexation, the applicant must demonstrate a public need for land. The provision of affordable housing has not been required in the approval process. The committee believes that the acute need for affordable housing dictates a new approach." The report went on to say........ "Where an annexation is requested to create new residential land in the City, the committee recommends that evidence that the annexation will meet the public need for affordable housing be a requirement of approval." ZONE CHANGE Approximately eight acres of the project site are located within the City Limits and zoned Commercial (C-1). This area is constrained by slopes ranging from 5 to 15 percent, two seasonal creeks and associated wetlands. Staff concurs with the applicant that this area is not best suited for the majority of uses permitted under the ordinance. The applicant cites the following Comprehensive Plan text: "the vacant C-Z acres are contained on hilly land north of Ashland Hills Inn, which has limited potential for many retail services and uses (p. VII-11)" Only around a dozen homesites are proposed to be located on these 8 acres, with approximately half the area (4 acres) identified as being preserved for open space and maintained for the most part in a natural state. Given the slope of this area and the significant natural features identified, the rationale behind the original commercial designation is questionable and residential zoning would arguably be better suited to deal with these limitations. SUBDIVISION APPROVAL Overall, Staff commends the applicant's efforts to present a project that incorporates the neighborhood defining principles currently being examined by Staff and the Commission, and are slowly finding their way into local ordinances. As described earlier, the neighborhood generally has been laid out in a grid pattern with alleys providing access to rear garages. Shared driveways leading to detached garages are proposed for those lots without alley access. This will allow for neighborhood streets with a continuous network of sidewalks with a minimum number of interruptions. This combined with using planting strips and street trees PA95-036 Ashland Planning Department — Staff Report Douglas Lee, Diamond D Corporation May 9, 1995 Page 4 Z � between the curb and sidewalk, creates a large area of landscaping along the street, which is noticeably void of the wide concrete driveways and garages associated with contemporary suburbia.. In addition, all units will include front porches to enhance the character of the street and provide a pleasant space from which one can interact with their neighbors. Public facilities As discussed earlier, city sewer, water and electricity are available to serve the project. Water service is located in East Main Street, south of the property, and will need to be extended to and through the project. Access will be from two points along East Main Street. Entrances have been located to allow for adequate vision clearance, sight distance and visibility of on-coming traffic. Natural features Natural features have been identified on the outline plan. A large seasonal creek bisects the property, while a smaller Swale with accompanying wetland has been noted closer to East Main Street. The site also contains numerous trees. These have been inventoried, with the map indicating those trees planned for removal. Both drainage areas are designated to be within neighborhood open spaces with the adjacent riparian areas preserved. A wetland delineation will need to be conducted and approved by the Oregon Division of State Lands prior to submission of a final plan. There are hundreds of mature trees on the property, the majority being oaks. Almost all of these trees are located within in the designated open spaces. The applicant has outlined the precautionary methods to be carried out prior to street and home construction to ensure that the trees are not damaged. In addition, individual homesites have been situated as to avoid the removal of most trees. III. Procedural - Required Burden of Proof The following findings shall be required for approval of annexation to the City of Ashland: I. That the land is within the City's Urban Growth Boundary. 2 That the proposed zoning and project are in conformance with the City's Comprehensive Plan. PA95-036 Ashland Planning Department — Staff Report Douglas Lee, Diamond D Corporation May 9, 1995 Page 5 �Z 3. That the land is contiguous with the present City limits. 4. That adequate City facilities for water, sewer, paved access to and through the development, electricity, urban storm drainage, and adequate transportation can and will be provided to and through the subject property. 5. That a public need for additional land, as defined in the City's Comprehensive Plan, can be demonstrated; or a. That the proposed lots shall be residentially zoned under the City's Comprehensive Plan and that the applicant has agreed to provide 25 % of the proposed residential units at affordable levels, in accord with the standards established by resolution of the Ashland City Council. Such agreement to be filed as part of the initial application and completed and accepted by all parties prior to the final adoption of the ordinance annexing the property; or b. That the proposed lot or lots will be zoned E-1 under the City's Comprehensive Plan, and that the applicant will obtain Site Review approval for an outright permitted use, or special permitted use concurrent with the annexation request or within one year of the annexation hearing and prior to the final adoption of the ordinance annexing the property. Failure to obtain subsequent site review approval shall invalidate any previous annexation approval, or a That a current or probable public health hazard exist due to the lack of full City sanitary sewer or water services; or d. That the existing development in the County has inadequate water or sanitary sewer service; or the service will become inadequate within one year; or e. That the area proposed for annexation has existing City of Ashland water or sanitary sewer service extended, connected, and in use, and a signed "consent to annexation"agreement has been filed and accepted by the City of Ashland; or f. That the lot or lots proposed for annexation are an "island"completely surrounded by lands within the city limits. A zone change is a Type III amendment. Type III amendments are applicable whenever there exists: PA95-036 Ashland Planning Department — Staff Report Douglas Lee, Diamond D Corporation May 9, 1995 Page 6 � 3 a public need; the need to correct mistakes; the need to adjust to new conditions; or where compelling circumstances relating to the general public welfare requires such an amendment. The criteria for Outline Plan approval under the Performance Standards Option are as follows: a) That the development meets all applicable ordinance requirements of the City of Ashland. b) That adequate key City facilities can be provided including water, sewer, paved access to and through the development, electricity, urban storm drainage, police and fire protection and adequate transportation; and that the development will not cause a City facility to operate beyond capacity. c) That the existing and natural features of the land; such as wetlands, jloodplain corridors, ponds, large trees, rock outcroppings, etc., have been identified in the plan of the development and significant features have been included in the open space, common areas, and unbuildable areas. d) That the development of the two will not prevent adjacent land from being developed for the uses shown in the Comprehensive Plan. e) That there are adequate provisions for the maintenance of open space and common areas, if required or provided, and that if developments are done in phases that the early phases have the same or higher ratio of amenities as proposed in the entire project. J) That the proposed density meets the base and bonus density standards established under this Chapter. IV. Conclusions and Recommendations Staff believes that the applicants have addressed the applicable sections of the Land Use Ordinance required for approval of the project. A minimum of 25 percent of the units will be affordable in order to comply with the City's annexation criteria. Public facilities have been shown to be available to the site PA95-036 Ashland Planning Department — Staff Report Douglas Lee, Diamond D Corporation May 9, 1995 Page 7 2A and have additional capacity to serve the project. Given the myriad of elements associated with a project this size, there is no doubt that many other issues will be raised as the project makes its way through the City's approval process. At this point, it is Staffs opinion that the project complies with the applicable criteria and recommends approval with the following conditions: 1) That all proposals of the applicant be conditions of approval unless otherwise modified here. 2) That a 5' wide pedestrian easement be shown on the Final Plan linking the project site to the parking area to the east. 3) That hydrant installation be done such that all homes are within 250 feet of a hydrant having adequate flow. Required hydrants to be in and operational prior to issuance of building permits for individual homes. All other requirements of the Ashland Fire Department shall also be met. 4) That all easements for sewer, water, electric, and streets be indicated on the final survey plat a required by the City of Ashland. 5) That the property owner enter into an agreement with the City of Ashland guaranteeing that 25 percent of the units (44 units) comply with the resolution establishing affordable housing income and purchased cost levels. Agreement to be recorded prior to the adoption of the ordinance annexing the property. 6) That a boundary description and map be prepared by a registered land surveyor prior to the Council approving the annexation. 7) That full engineered construction drawings be provided for all streets, crossings and utilities as part of Final Plan approval. Plans to include cross sections of north entrance with details on cut bank treatments. Cut banks over 2' in height shall have a stacked rock face, and not exceed a height of 6'. A terraced area will be provided between the next cut-bank area and will be hydro-mulched or have plantings installed to control erosion. Fill slopes will have erosion control netting placed over the fill area, with hydro-mulch or plantings to ensure erosion control. 8) That the property owner sign in favor of a local improvement districts for future full improvements to East Main Street, prior to signature of the final survey plat. PA95-036 Ashland Planning Department -- Staff Report Douglas Lee, Diamond D Corporation May 9, 1995 Page 8 27 9) That a copy of the CC&R's indicating responsibility for maintenance of open space and common areas be submitted at the time of Final Plan for review and approval by the City of Ashland. 10) That the subdivision as a whole, sign in favor of a local improvement district for future street improvements to East Main Street, including curb & gutter, storm drainage facilities and sidewalks. 11) That a site, size and species specific landscaping plan for neighborhood entrances, parks and open space areas be submitted at the time of Final Plan. PA95-036 Ashland Planning Department — Staff Report Douglas Lee, Diamond D Corporation May 9, 1995 Page 9 2 f� Date: 8-May-95 13 :26 From: SUE (Sue Yates Planning) To: BILL Subject: Annexation Message-id: 231CAE2FOIAEAEAE I called Buzz Heard at School Dist. and he said a bus presently runs along E. Main. Grade school students would attend Bellview School. 21 Date: May 9, 1995 �l C�jV�� i f 1995 To: Plann Commission Members ni mi From: Ron Bass, Planning Commissioner Subject: Planning Action 95-036 Unfortunately, I was called away on business and am unable to attend tonight's meeting. Although I realize that I cannot vote on items in my absence, I do have a few concerns about PA95-036 that I want to share with the commission. First, as a general principal, I believe that the City should complete its vacant land survey before allowing additional annexations into the City. Since one of the criteria for annexation is the need for additional developable land within the city, how can we demonstrate such a need before we know whether or not sufficient land already exists within the city limits? Second, if this land is annexed to the City, I question whether it is the best place for residential uses given its location across the freeway and the excessive reliance on automobiles that it would encourage. If future residential uses are to occur on the other side of the freeway, we need to either improve pedestrian access to the existing commercial opportunities across the freeway, or include some resident-serving commercial uses within or near the annexation area. It does not make sense to me that a future resident of the annexation area would be able to see the shopping center just across the freeway but would be forced to drive there due to inadequate pedestrian access. While I concur that this developer appears to be proposing a quality project that meets many of the city's goals, I would recommend finding answers to the above issues before we approve a project of this type and scale. 2� OREGON DEPARTMENT OF TRANSPORTATION DISTRICT 8 OFFICE 2692N PACIFIC HIGHWAY MEDFORD OR 97501 PHONE(503) 776-6004 May 9, 1995 MAY 15 1995 ASHLAND PLANNING COMMISSION 20 E. MAIN STREET ASHLAND, OREGON 97520 Re: File# 95-036 Dear Commissioners: This planning action includes a request to approve a 173 lot subdivision. According to the ITE Trip Generation Manual, this subdivision will generate approximately 1652 vehicle trips per day. 1. The approval of the zone change is positive from a transportation standpoint. 2. Before approval of this subdivision, I request that the intersection at Greensprings Highway (OR 66) @ East Main Street be evaluated. Preliminary analysis shows that the intersection already warrants a left turn lane on the Greensprings highway. Currently there are about 26% more vehicles than the warrant requires. This subdivision will make it about 66% more vehicles than the warrant requires. I recommend that the City of Ashland resolve this issue with Jackson County before approval of the subdivision. Thank you for providing me the opportunity to address these issues. Sincerely, *ohnMarlin District Program Specialist cc: Tim Coffey file 2 / JACKSON COUNTY OREGON ROADS L.STRA L,DIRECTOR = 7 JOSEPH L.STRAHL,DIRECTOR 200 ANTELOPE ROAD • WHITE CITY,OREGON 97503 (503)8263122 or(503)776-7268 FAX:(503)830.6407 Ss PARKS SEP, April 28, 1995 MAY 0 3 1995 Attention: Susan Yates Ashland Planning Department City Hall Ashland, OR 97520 RE: Proposed Annexation Planning Action 95-036 Dear Susan: Thank you for the opportunity to comment on the proposed 47.7 acre annexation off of East Main Street. Jackson County Roads and Parks Services is concerned about the development of this property and its impact on East Main Street, a county maintained roadway. If approved, our concerns presented below need to be addressed. The development of the property will require access from East Main Street. The annexation, therefore, should also include the road right-of-way so provisions for urban improvements are made as development occurs. We recommend that if the application is approved and development of the 173 lot subdivision occurs, that half street road improvements be required (road widening, curb, gutter, sidewalks, and bike lane). If additional right-of-way is required for the improvements, dedication should be required. City of Ashland standards may be utilized for road improvement if the City agrees, in writing, to future maintenance of the urban improvements. Jackson County has a jurisdictional transfer program whereby it may be possible to have the entire road improved to urban standards. This program is applicable only to county roads located within a city limits, such as East Main Street will be if the annexation is approved. If Ashland accepts jurisdiction of a section of East Main Street, Jackson County would provide funding equivalent to the cost of asphaltic concrete paving plus 20% (over the full road width) . -1- BEAR CREEK GREENWAY / ENGINEERING / FLEETMANAGEMENT / MOTORPOOL / PARKS / ROAD MAINTENANCE / VEGETA77ON MANAGEMENT 776-7268 8263122 826-7122 776.7339 776-7001 8264123 8264122 30 Susan Yates Ashland Planning Dept. April 28, 1995 Page 2 RE: Proposed Annexation - Planning Action 95-036 The applicant's Oregon Registered Civil Engineer shall submit a drainage plan to Jackson County Roads and Parks Services for review. The plan shall clearly indicate how storm drainage will be accommodated. If the county's storm drainage facilities are proposed to be used, the drainage plan requires approval from Jackson County Public Works (plan check fees apply) . If the existing storm drainage facilities are unable to adequately handle the runoff, on-Site re*_ainane and/or improvements to the storm drain system will be required. Road approaches from East Main Street shall be completed under permits from Jackson County Roads and Parks Services (permit fee is $70. 00) . Additionally, any work within the county's 60 foot right of way shall be under permit from this department. Thank you for the opportunity to comment on this development proposal. Please give me a call if you have questions. Sincerely, '/ Ti Coffey, Traffic/Development Engineer sw cc: Darrel Wallace Jim Douglas Jim Olson \WP\ASHLAND.ANN Annexation, Re-zoning aid Ou a Plan Application Application to the City of Ashland for RECEIVED NO < t U i99� Annexation to the City Zone Change to R-1-5 with a P-Overlay Outline Plan Approval for approximately 175 single family lots,including 25% affordable Please see the accompanying exhibits along with this text. Location and surrounding uses The site is 47.7 acres located east of Interstate 5 and west of East Main, north of the Ashland Hills Inn. A portion is within the Ashland city limits and presently zoned for commercial uses;the remainder is within the Ashland urban growth boundary and is designated for single family residential in the City's Comprehensive Plan. The site enjoys a rural setting, with easy access to the freeway and proximity to town. Surrounding land uses include the freeway to the west; motel to the south, and scattered rural residences to the north and east. Nearby uses include the Ashland Vineyards and Winery tasting room, Oak Knoll Golf Course and the Municipal Airport. Site description The majority of the site is relatively flat, gently sloping grassland presently used for grazing. The eastern side of the property slopes up from East Main Street. This slope is wooded in most places with oak trees. The western boundary is the Interstate 5 right-of-way. A small ravine runs through the property from west to east. This ravine has only seasonal water, including some agricultural run off. The bottom of the ravine has some riparian vegetation, particularly at the lower reaches. Another smaller swale is located farther south on the property; it,too, has some riparian vegetation,including willows. Berry vines grow on portions of the ravine slopes. The south facing slope of the larger ravine has several oak trees,as well. There are five houses on the property now, as well as 12 other ancillary structures (barns,garages and storage sheds). One of the houses and most of the out buildings are in deteriorated condition. Project description The applicants intend to subdivide and develop a single family residential neighborhood, modeled on neo-traditional design principles,and based on discussions with the City of Ashland Planning Department. In accordance with City requirements, at least 25% of the units will meet the City's affordability standards. Many of the other units will be modestly sized and should also be relatively affordable. The neighborhood is generally laid out in a grid pattern (adjusted, of course, to the property boundaries). Most blocks have been designed with alleys. In all cases, sidewalks or pedestrian paths are provided; in most instances, they are separated from the curb by a planted parkway. The street paving has been narrowed in most places; in areas where on street parking is provided, the design calls for bulb-outs to accommodate additional street trees and landscaping. Most of the lots are between 5000 and 6000 square feet in size. The interior lots are generally 50- feet wide. The units backing up to the freeway are somewhat narrower(45 feet), but substantially - 1 - Annexation, Re-zoning and Ou ie Plan Application deeper. This allows for a greater buffer between the unit and the right-of-way. A combination wall/berm is proposed to protect those units from freeway noise. The wallfberm will be set back 15 feet from the rear property line; this setback area will be heavily landscaped. In some cases, garages will be placed toward the rear of the lots, and the garage wall can be integrated into the overall berm/wall design. All the units are designed with front porches, attractive front yards, and windows oriented toward the street. The project de-emphasizes the automobile, while still providing for safe and convenient travel, and accommodates pedestrian circulation. This is achieved by the use of alleys, narrow streets where wider rights-of-way are not necessary, sidewalks and pedestrian paths,easements for pedestrianibike access to the property to the south and to East Main, and by the incorporation of a public trail and related facilities in the central open space area. Most garages are placed at the rear of the lots on alleys or accessed by long driveways. Traffic speeds on the streets will be reduced by the narrow roads and the use of bulb-outs. Two small cul-de-sacs are proposed south of the ravine; this is the best design for that portion of the site because it minimizes unnecessary grading there. Site access Vehicular access to the site is provided at two locations. One main entry will be from East Main at the north end of the property. The other main entry is also from East Main, south of the ravine. The latter location was selected after discussions with staff to avoid sight-distance problems that occur if access is taken from the other side of the ravine. During Phase H of the project(see phasing plan), another accessway is proposed for emergency use only along the route of an existing driveway. That accessway will continue to be used for pedestrian and bike use in later phases. Each of the entries will have landscaped medians. An easement for bike, pedestrian and road access to the properties to the south will be offered for dedication. If the vacant properties to the south are developed,this will provide reasonable accessibility for their needs. Open space and parks The project keeps open the more heavily wooded north and east facing slopes adjacent to East Main. In addition,the swales on the southern portion of the site are both to be kept in open space. The open space encompassing the larger swale will preserve the existing riparian vegetation and trees; a pedestrian path is proposed for this open space area. Near the top of the swale a small park is proposed, tying directly to the central open space. The open space area connects back to the neighborhood in another location farther to the east. Two other parks are proposed, as well. Designated open space areas will be protected by easements and offered to the City of Ashland for the public. Excluding streets and residential yards, 35% of the site is kept in open space. - 2 - 33 Annexation, Re-zoning and Ou a Plan Application House designs and affordability The project will provide housing opportunities for a variety of household types and sizes. It will help satisfy a growing demand for housing while maintaining quality open space and the small town community scale that Ashland enjoys. The proposed density is approximately 3.6 units per acre,below the maximum allowed under the R-1-5 zoning. Twenty-five percent of the residences will be designated as affordable for moderate income families pursuant to City of Ashland standards. Affordability will be based on the most current "Income and Purchased Housing Cost Levels" provided by the City. Besides those units that are specifically designated for moderate income families, many of the remaining lots will be modestly sized and, therefore, should be relatively affordable, as well. In addition, we have left open the option for providing second units above the detached garages. If this approach is acceptable to the City,it would provide another source of small, affordable housing in the neighborhood. This option was not included in our affordable unit calculations, but would be in addition to the 25% minimum requirement. Most of the larger home sites are located along the edge of the ravine or overlooking East Main. All of these lots should provide excellent views of the open space and surrounding mountains. Open space easements and setbacks from any riparian vegetation and oak trees will be incorporated into the final design to protect these environmental resources. One of the housing layouts for the affordable residences explicitly indicates areas for future expansion. The units will initially be small (two bedrooms),but are designed so that additional bedrooms and/or family rooms can be built as the household size grows and income increases over time. This approach will help modest income households buy the house,while consciously building in flexibility for changing circumstances. These should be considered "starter" homes for small households. There are many garage options including the following: no garage for some of the affordable units; a detached garage at the rear of the lot accessed from the alley or a long driveway; side-by-side garages on adjacent properties using a common driveway; and garages attached to the houses. In many of these situations,the garage is proposed at the lot line. This approach minimizes unusable setbacks while maximizing useable yards. Utilities There is an existing City sewer main in East Main Street which can accommodate the project. A new water main will be required along the length of the project site in East Main. The Water Quality Division will require a 12-inch main, although only 8 inches is needed for this project. The Water Quality Division has indicated that the City will reimburse the applicant for this oversizing. Within the project itself, 8-inch mains will be provided, as will fine hydrants at spacing in conformance with City standards. Electrical and gas utilities will be provided through the Electric Department and WP Natural, respectively. Existing lines for both utilities are presently located on East Main. - 3 - Annexation, Re-zoning and Or !e Plan Application Dedications of Public Facilities The applicants intend to offer to dedicate the roads, alleys, parks and open spaces to the City of Ashland for the benefit of the public. Mature Trees There are hundreds of mature trees, most of them oaks, on the site. Virtually all of these are protected in proposed open space areas. An exhibit is provided that indicates the few trees that must be removed. Many of them are not natives,but are introduced ornamentals associated with the existing houses. During grading and construction,existing mature trees will be protected. All trees to be retained and located within 100 feet of any grading will be marked by a ribbon. Those trees will also be noted on all grading plans with specific instructions that they will not be damaged during the operations. The plans will also note that construction materials and vehicles shall not be stored within the drip lines of those trees. For trees located within 25 feet of any proposed grading,the trees will be protected by a temporary plastic fence or similar,highly visible material to help avoid accidental damage. Details of the tree protection measures will be provided with the final plan. Present ownership, financing and timing The subject property is owned by the Eagle View Management Company,Inc. The project will be entirely privately financed. The applicants foresee proceeding with the final plan and subdivision shortly after the outline plan is approved. Grading and improvement plans would be submitted in winter, 1995-96, with the first phase to begin in spring 1996. The project will be built in four phases (see the phasing plan exhibit);each phase is expected to be one to two years. However, market conditions will affect the pace of development. Rationale for Zone Change from C1 to R-1-5 The southern portion of the subject property is presently zoned C-1. The land is not well suited for commercial uses. The Ashland Comprehensive Plan specifically states that "...the vacant C-1 acres are contained on hilly land north of Ashland Hills Inn,which has limited potential for many retail services and uses" (p. VII-11). In addition to the steep topography, portions of the site are heavily wooded with oak trees;it is cut by ravines which have seasonal water and related riparian vegetation; and there are presently three existing houses already located there. The topography and sensitive environmental resources argue for less intensive rise. Our proposal is to locate only a few homes on the area that is presently C-1,sited on the open areas away from the oaks and the riparian habitat. It will be much easier to design homes to fit the topography than it would be for any viable commercial building. In sum,it appears that the existing commercial zoning is ill-suited for this property. A carefully designed residential project can take advantage of the views and sloping topography with significantly less grading and minimal disruption to the other environmental resources. The Comprehensive Plan designation for this portion of the property should also be changed from Commercial to Single Family Residential,for the same reasons as discussed above. -4- 3� Annexation, Re-zoning and Ou a Plan Application Findings for Approval of the Annexation The portion of the subject property not presently within the City limits is all located within the Urban Growth Boundary and designated by the Comprehensive Plan for Single Family Residential. The requested zoning is R-1-5 to correspond with that designation. The land subject to the annexation request is adjacent to the City limits; in fact,the southern portion of the site is already within the City of Ashland. As discussed earlier,there are adequate services and facilities to serve the area Also, the applicants agree that 25% of the units shall be provided at affordable levels, in accord with the standards established by the Ashland City Council. Findings for Approval of the Outline Plan a. As illustrated on the accompanying exhibits,the proposal meets or exceeds relevant development standards including density,coverage, parking,height, road gradients,etc. Setbacks and lot width and depth will be set as illustrated on the exhibits. Section 18.88.100 specifically allows flexibility with regard to those parameters. Most of the road sections meet or exceed City standards; however,some of the smallest side streets which form the grid pattern may be somewhat narrower in terms of right-of-way than typical "lane" standards. (The street paving and pedestrian paths, even in those cases,meet City. . standards.) These side streets will carry little traffic but are necessary to complete the neo- traditional grid pattern favored by the City. Section 18.80.020(1) allows the Planning Commission to approve such modifications to usual standards when the design is "innovative" and assists in providing livable housing at reasonable cost This minor modification meets the intent of the code by providing safe and adequate vehicular access within the neighborhood while also creating the grid pattern preferred by the City. Avoiding unnecessarily large right-of-way dedications also helps keep the affordable units feasible. b.The pre-application has been reviewed by relevant City staff who identified existing and needed facilities. With the improvements discussed below,the project will not cause any City facility to operate beyond capacity. As noted earlier,the project will provide all on site sewer,water and other utilities. The sewerage will tie to the existing main in East Main. A new 12-inch water line will be required for the length of the property; the developer will install the line and be reimbursed for oversizing. Electricity and gas can be provided to the site from transmission facilities located on East Main. Storm drainage will be provided through the natural,existing drainage swales and through existing culverts on East Main. Said culverts are adequately sized for expected flows. A detailed drainage facility plan will be submitted for City review and approval with the final plan. Paved access is provided to the site as described above and as shown on the attached exhibits. Police and fire have reviewed the pre-application and have not indicated any inadequacy with regard to providing service. The entire site is shown on the Ashland Comprehensive Plan as appropriate for development. c. Existing natural features are well protected in this plan. The ravines and seasonal waterways are placed in open space easements. Crossings have been limited to a single one,located on the upper reaches of the Swale in an area that is relatively flat and has little or no existing riparian vegetation. The design of the crossing is intended to minimize grading and related disruptions. 5 3fb Annexation, Re-zoning and Out' e Plan Application The north and east facing slopes along East Main are wooded with oak trees. These areas will be protected; heavily wooded areas will be placed in open space easements. d. Adjacent land is presently developed with the exception of two parcels south of the subject property. These parcels are designated on the Comprehensive Plan for"Employment". They do not have direct access to either the freeway or Highway 66. Their designation for employment may,therefore,be inappropriate. The subject project does provide an easement to this area, so the new neighborhood will not prevent those properties from developing. However, it seems that the City should reconsider the current designation. Given its "land-locked" location and steep topography (part of the area appears to have been used as a small quarry or borrow site), that a less intensive designation may be more appropriate. e.The applicants propose to dedicate the open space and parks to the City for public use. If the City does not accept the offer, then alternative mechanisms for maintenance will be proposed, probably in the form of a home owners association. f. The proposed density is approximately 3.6 units per acre, well within the base density for the proposed R-1-5 zoning which allows up to 4.5 units per acre. - 6 - 3� MAY 0 9 1995 L ac.re_.s e4s-1 D I i _._. --- - - - - I ------------------- ------------------ --------- - - - -� -- ------------------ --- - --- -- -- ----------------- - ----------- ---- - -- --- - - - -.- --- ---- ------ -- 1 Mary-Kay Michelsen 390 Avalon Dr Ashland OR 97520 (503) 488-7841 May 8,1995 MAY p 8 M5 City of Ashland Planning Department 20 East Main Ashland OR 97520 Dear Planners, It was with significant alarm that I read in the newspaper that you are considering the annexation of a number of acres of county land south of Ashland in order to accommodate a proposed housing development. Please: Stop, reconsider, don't be hasty, reevaluate, have public discussion of the need for additional housing, and have public discussion of how future needs for housing can best be resolved without significantly changing the character of the community as it exists. Most people, in fact all, whom I know stayed in Ashland or came here because they like it as it is, not because they hoped to see it become a small clone ofa#San Jose. To read of this proposal was especially shocking following up so soon after the excellent Ashland Vision Conference, which I thought the City supported. A new tract requiring the use of automobiles in order to reach public amenities is the antithesis of everything that conference was about and which those in attendance supported enthusiastically. Ashland does not have to look like Medford in order to consider itself successful. It should look like Ashland. You will note that my address is in the county, but the focus of my activities is in Ashland and 1 plan to move into town within a few years in order to be able to walk to the markets, downtown, and the activities which interest me. Sincerely, Mary-Kay Michelsen cc: Ashland City Council 3� PHONE CALL May 8, 1995 Don and Tina Ahrens 2285 Morada Lane Ashland, Oregon They are opposed to the annexation because of the current water and sewer problems. Until the sewer predicament is settled and the water situation is solved, they don't feel annexations should be considered. When this is done and the City knows the sewage is no longer a problem and there is enough water, then it will be time to consider planning actions such as this. They are also concerned about the bus going out to pick up more kids because the school bus seems to be one of the biggest costs. This planning action, they feel, is very untimely and it would be foolish to approve it facing the problems we now have. taken by Sonja Akerman approx. 1 :45 p.m. �b r City of Ashland, Oregon ANNEXATION TO THE CITY OF ASHLAND Diamond D Corporation, Applicant Proposed Findings of Fact and Conclusions Prepared by Crawford Multari &Starr July 18, 1995 I. Background and Project Description The subject request is for the annexation of approximately 40 acres located between East Main Street and Interstate 5, and a re-zoning of approximately 8 acres located north of the Ashland Inn and west of East Main Street from C-1 to R-1. The annexation request is accompanied by an application for an outline plan for an approximately 175 unit residential development. This application is pending before the City Planning Commission as of this writing. The Planning Commission has recommended to the City Council approval of the annexation and re-zoning. Consideration of the outline plan will proceed if the City Council accepts the Commission recommendation and approves the annexation and re-zoning request. The applicant intends to develop the area in accordance with the outline plan. Because the outline plan is tied to this annexation request,certain features of that plan are described below and discussed in the draft findings submitted for the Council's consideration. Furthermore, since the original application was submitted, the applicants have not only received comments from Planning Commissioners with regard to the outline plan, but have also met with interested community members. Based on those comments and the community meeting, the following additional features are proposed by the applicant as part of the annexation: 1. The applicant will offer to dedicate land near each of the project entrances from East Main Street for the purpose of a transit stop/shelter. At a minimum, such facilities would include a seating area,but may also include a covering for the seating and a bus turn-out. Final design would be subject to the approval of the City. 2. The applicant will participate in a reasonable manner toward improved pedestrian and bicycle access across Interstate 5 in the vicinity of this project if deemed necessary. Options may include: a. Participation in the cost of widening the Highway 66 overpass(preliminary planning for this improvement has begun, but it is neither programmed or funded by the State at this time); b. Participation in the addition of a pedestrian/bike way attached to one or the other of the existing overpasses,if such an approach is feasible; 1 i C. Participation in the construction of a separate pedestrian and/or bicycle bridge;or d. Participation in the installation of a pedestrian and/or bicycle path under the freeway along the Bear Creek corridor,which is a short distance north of the subject property. The extent and method of participation would be determined through discussions with the City. Any options selected must be feasible from both the community's and property-owner's perspectives. Please refer to the exhibits that accompany this text for more information about the proposed use of the annexed area. Location and Surrounding Land Uses The site consists of 47.7 acres located east of Interstate 5 and west of East Main Street,.north of the Ashland Hills inn. A portion is within the Ashland city limits and presently zoned for commercial uses; the remainder is within the Ashland urban growth boundary and is designated for single family residential development by the City's Comprehensive Plan. The site enjoys a rural setting with easy access to the freeway and proximity to town. Surrounding land uses include the freeway to the west; a motel to the south; scattered residences to the north and east. Nearby uses include the Ashland Vineyards and Winery tasting room, Oak Knoll Golf Course, and the Municipal Airport. Site Description The majority of the site is relatively flat, gently-sloping grassland. The eastern side of the property slopes up from East Main Street. The slope is wooded in most places with oak trees. The western boundary is the Interstate 5 right-of-way. A small ravine runs through the property from west to east which carries seasonal water, including some agricultural runoff. The bottom of the ravine has some riparian vegetation,particularly at the lower reaches. Another smaller Swale is located farther south on the property;it,too,has some riparian vegetation, including willows. Berry vines grow on portions of the ravine slopes. The south facing slope of the larger ravine has several oaks as well. There are five houses on the property, as well as 12 other ancillary structures (barns, garages and storage sheds). One of the houses and most of the out buildings are in deteriorated condition. Project Objectives The applicants intend to subdivide and develop a single family residential neighborhood modeled on neo-traditional design principles and based on discussions with the City of Ashland Planning Department. In accordance with City requirements, at least 25% of the units will meet the City's affordability standards. Many of the remaining units will be modestly sized and should also be relatively affordable. The proposed neighborhood is designed in a grid pattern (adjusted, of course, to the property boundaries). Most blocks have been designed with alleys. In all cases, sidewalks or pedestrian paths are provided; in most instances, they are separated from the curb by a planted parkway. The street 2 r paving has been narrowed inmost places;in areas where on-street parking is provided, the design calls for bulb-out to accommodate additional street trees and landscaping. Vehicular access to the site is provided at two locations. One main entry will be from East Main Street at the north end of the property. The other main entry is also from East Main Street, south of the ravine. The latter location was selected after discussions with staff to avoid sight distance problems that occur if access is taken from the other side of the ravine. During Phase II of the project(see phasing plan), another accessway is proposed for emergency use only along the route of an existing driveway. An easement for bike,pedestrian and road access to properties to the south will be offered for dedication. If the vacant properties to the south are developed,this will provide reasonable accessibility for their needs. Most of the proposed lots are between 5,000 and 6,000 square feet in size. The interior lots are generally 50-feet wide. The units baking up to the freeway are somewhat narrower (45 feet), but substantially deeper,which allows for a greater buffer between the dwellings and the freeway right-of- way. A combination wall/berm is proposed to protect those units from the freeway noise. The wall/berm will be set back 15 feet from the rear property line; this setback area will be heavily landscaped. In some cases garages will be placed toward the rear of the lots, and the garage will be integrated into the overall wall/berm design. All of the units are designed will front porches,attractive front yards, and windows oriented toward the street. The project de-emphasizes the automobile, while still providing for safe and convenient travel, and accommodates pedestrian circulation. This is achieved by the use of alleys,narrow streets where wider rights-of-way are not necessary,sidewalks and pedestrian paths,easements for pedestrian/bike access to the property to the south and to East Main Street, and by the incorporation of a public trail and related facilities in the central open space area. Most of the garages are placed at the rear of the lots on alleys or accessed by long driveways. Traffic speeds on the streets will be reduced by the narrow roads and the use of bulb-outs. Two small cul-de-sacs are proposed south of the ravine; this is the best design for that portion of the site because it minimizes unnecessary grading there. Excluding streets and residential yards, 35%of the site is kept in open space. The project keeps open the more heavily wooded north and east facing slopes adjacent to East Main Street In addition, the swales on the southern portion of the site are both to be kept in open space. The open space encompassing the larger swale will preserve the existing riparian vegetation and trees;a pedestrian path is proposed for this open space area. Near the top of the swale a small park is proposed, tying directly to the central open space. The open space area connects back to the neighborhood in another location farther to the east Two other parks are proposed, as well. Designated open space areas will be protected by easements and offered to the City of Ashland for the public. Ownership,Project Financing and liming The subject property is owned by the Eagle View Management Company, Inc., and will be financed entirely from private sources. The applicants foresee proceeding with the final plan and subdivision shortly after outline plan approval. The project will be built in four phases, with each phase expected to be constructed in two-year increments. 3 II. Findings for Annexation Approval Section 18.108.065 of the Ashland Land Use Ordinance establishes mandatory findings that must be made by the City Council when approving an annexation. This section documents how the proposed project satisfies each required finding. L That the land is within the City's Urban Growth Boundary. The proposed annexation lies within the City's eastern growth boundary as shown by the Comprehensive Plan(see Figure 1). 2. That the proposed zoning and project are in conformance with the City's Comprehensive Plan. The project is consistent with the City of Ashland Comprehensive Plan. Chapter IV provides a detailed analysis of project conformance with the City's Comprehensive Plan. 3. That the land is currently contiguous with the present City limits. The project is contiguous with the City's easterly corporate limits as described by the Comprehensive Plan (see Figure 1). 4. That adequate City facilities for water, sewer,paved access to and through the development, electricity, urban storm drainage, and adequate transportation can and will be provided to and through the subject property. Adequate services and facilities are available to serve the project, as documented below. Sewage Collection and Treatment. The project site is served by an existing sewer main in East Main Street that can accommodate the effluent projected to be generated by the project, according to the City's public works department who reviewed the preliminary development plans for the site. Development of the site with 174 single family dwellings could result in the generation of about: 174 du's X 2.3 persons per dwelling X 76 gallons per day per person= 3,041 gallons per day The City's sewage treatment plant was recently expanded to a design capacity of 3.1 million gallons per day(mgd);current average daily flow is about 1.4 mgd. Project-generated effluent would consume less than I%of the remaining capacity of the treatment plant. Water Supply,Treatment and Distribution. There are three components to the City's water supply: 1) the supply itself, 2) the capacity of the treatment plant, and 3) the capacity of the distribution system. Supply. The City derives most of its water supply from Ashland Creek and has made provisions for the treatment of 1,564 acre-feet of irrigation water from the Talent Irrigation District. In addition, the City stores untreated creek water in Reeder Reservoir which has a capacity of about 860 acre-feet. In 1991, the City commissioned a study of the City's water supply. That study,prepared by SRC,Inc.,concluded that the City possessed adequate water supplies to serve the City's needs until the year 2018,based on an average annual growth rate of about I%, and starting with a 4 1991 population of 17,060 residents. An annual growth rate of I% would result in a 2018 population for Ashland of about 21,666 people,or an increase of about 4,600 residents from the 1991 population. Thus, the study concluded that the City's existing water supply could accommodate an additional 4,600 persons. The study also recommended water conservation measures which have been adopted and implemented by the City to help ensure the long term viability of the water supply. Based on a household size of 2.3 persons(the household size assumed by the Comprehensive Plan) the project will be occupied by about 400 persons when completely developed. The residents of the project would consume about 80,000 gallons of water per day,or about 9%of the remaining capacity of the 1991 water supply. Thus, there appears to be more than ample water to serve the project. Treatment Plant Capacity. The City treats its water before it is distributed to customers. According to the City's Public Works Director(Stephen Hall)the treatment plant is currently undergoing renovation and expansion that will enable the plant to accommodate 20 years worth of additional growth. The expansion of the plant is expected to be completed by about May of 1996. Thus the expansion of the treatment plant will be completed at about the same time (or before)the first phase of the project is completed. Distribution. A water main is located in East Main Street capable of serving the project. The City's Water Quality Division will require the extension of a 12-inch main along the entire project frontage,although only 8 inches is required to serve the project. The cost of oversizing the water main will be reimbursed by the City. Within the project, 8-inch mains will be installed,along with fire hydrants. The 8-inch internal distribution system, served by the 12- inch main within East Main Street will provide adequate flow for fire protection and domestic consumption. Traffic and Circulation. The project fronts on East Main Street,currently a two-lane collector with average daily traffic of about 1,925 trips in the vicinity of the project, based on traffic counts taken in 1992. The design capacity of collector streets varies with the location, topography and land uses served. A general rule-of-thumb used by the Jackson County Engineering Department(Eric Niemeyer,Co.Transportation Engineer)is that collectors have a capacity of about 6,000 vehicles per lane,or about 12,000 average daily trips for a two lane road. The project is estimated to generate about 1,750 vehicle trips per day, or about 175 trips during the afternoon peak hour. Thus, existing traffic plus traffic generated by the project would produce about 3,600 vehicle trips per day on East Main Street, or about 30% of the design capacity of the roadway. In addition, the Planning Commission staff report for the project indicated that East Main Street is designated as an arterial "...capable of handling several thousand automobile trips daily". Thus, project generated traffic can be safely accommodated by the streets and intersections serving the project site. Development of the project site will include installation of full street frontage improvements along East main Street, including curb, gutter and sidewalks along the project side of the street,in addition to paving both travel lanes. In addition, the project will be required to pay all applicable system development changes relating to roadway improvements. Bicycle lanes are currently provided on East Main Street along the project frontage, and along State Route 66 south of the project site.The project proposes additional bicycle and pedestrian paths within the project to provide safe connections to the regional bicycle system. 5 Public transit in Ashland is provided t by the Rogue Rapid Transit bus line of the Rogue Valley Transportation District Currently the nearest transit stop is located on property adjacent to the project site to the south. According to Mark Perla, transit coordinator for the District, the transit district has been considering extending service along East Main Street for some time, but that budget constraints have prevented them from doing so. Mr. Perla also indicates that Ashland residents comprise about 80% of the District's ridership, and that the project would generate over 100 new customers,making it a logical place to consider the extension of transit services. Transit district staff would support efforts by the applicant and/or the City to approach the transit district board with a recommendation that transit service be extended to serve the project. The Ashland School District provides bus service along East Main Street which will serve the project site. Transit shelters dedicated by the project for use by the transit district could also serve the school district. Public Schools. Schools serving the project site include Walker and Bellview Elementary Schools, Ashland Middle School, and Ashland High School. The District tries to maintain classroom sizes of between 22-24 children. School District staff(Ixren Luman, school district business manager) indicate that there is adequate capacity in the elementary schools and high school to accommodate additional school-aged children generated by the project. However, there are presently overcrowded conditions at the middle school(grades 6,7 and 8)which was constructed for 675 students but which had 900 students enrolled during the 1994-95 school year. To alleviate this problem over the long term,the District would like to place a bond measure before the voters to pay for a new middle school. A bond measure may be considered in the next few years. In the mean time, the District intends to create additional 6th grade classes at the elementary schools to relieve overcrowding in the 6th, 7th and 8th grades at the middle school. Demographic data suggests that overcrowding problem may also be partially alleviated in the short term by changes in household composition, which would reduce the number of new school aged children coming into the District. Discussions with the School District Superintendent, John Daggett, indicate that the District is not opposed to the project. In accordance with Oregon law, school district funding is based on the number of students: the more students the district has,the more State funding it receives. Thus,the additional students generated by the project may result in increased funding for the District. Storm Drainage. The site is drained by a natural drainage channel that leads to an existing 18" culvert under East Main Street. There are a total of four culverts under East Main Street in the vicinity of the project that range in size from 12" to 18". Development of the project site will be preceded by the preparation of a complete grading and drainage plan, which proposes to utilize existing natural and human-made drainage facilities to convey storm water from the project site. All necessary on-site and off-site drainage facilities necessary to accommodate development will be provided. The preliminary development plans for the site were submitted to both the City and County public works departments for review. Both departments indicated the project could be accommodated by existing drainage facilities in the area. If larger culverts are needed under East Main Street to accommodate the project, they will be installed as part of the roadway improvements discussed above. 6 Police and Fire Protection. When annexed to the City,the project site will be served by the City of Ashland Police and Fire Departments. The project was submitted to the Ashland police and fire departments who indicated no problems in accommodating the project as proposed. The project site lies along a major collector road between developed portions of the incorporated city currently served by the police and fire departments. Therefore, response times should be comparable to those of surrounding areas within the City. The project will install all required on-site fire hydrants and extend a 12-inch water main in east Main Street to provide adequate fire flow. Solid Waste. Solid waste disposal for the project site is provided by a private contractor (Ashland Sanitary Service). Waste is disposed at a 120 acre site which has adequate capacity to serve the project,according to City staff. Public Utilities. The plans for the project were submitted to all applicable utility companies (Ashland Electric Utility,the WP Natural Gas Company,Cooke Cable Company, and others) who indicated no problems in providing service to the project. A phone conversation with the WP Natural gas Company indicated there is a gas main located in East Main Street of satisfactory size to serve the project. 5. That a public need for additional land, as defined in the City's Comprehensive Plan, can be demonstrated; or a. That the proposed lot or lots shall be residentially zoned under the City's Comprehensive Plan and that the applicant has agreed to provide 25%n of the proposed residential units at affordable levels, in accord with the standards established by resolution of the Ashland City Council. Such agreement to be filed as pan of the initial application and completed and accepted by all parties prior to the final adoption of the ordinance annexing the property; or b. ... C. ... d. ... e. ... f. To fulfill this requirement, the applicant agrees to provide at least 25% of the units at affordable levels as defined by the City of Ashland. III. Findings for Consistency With the Ashland Comprehensive Plan As stated above regarding Section 18.108.065 (2) of the Ashland Land Use Ordinance, to approve annexation the City Council must find that it is consistent with the purpose and intent of the Ashland Comprehensive Plan. This section provides facts that support a finding of consistency with the relevant goals and policies of the Ashland Comprehensive Plan. Chapter 3 GOAL: TO MAINTAIN A CITIZEN INVOLVEMENT PROGRAM THAT ENSURES THE OPPORTUNITY FOR CITIZENS TO BE INVOLVED IN ALL PHASES OF THE PLANNING PROCESS. Policy 111-3: Ensure in the future that all citizens are given the opportunity to contribute their views to planning issues through the public hearing process. An annexation and re-zoning require noticed public hearings before the Planning Commission and City Council which provides ample opportunity for all parties to participate in the decision-making process. In addition,the applicants have met with interested members of the community to hear their concerns. The applicants have responded to these concerns by amending the plans by offering to dedicate land for transit shelters,by offering to participate in the solution to pedestrian and bicycle access to the west, by agreeing to make additional units more affordable to lower income households, and by agreeing to a maximum rate of development. Chapter 4 GOAL: HAVE SOUND SOIL CONSERVATION AND EROSION CONTROL PRACTICES IN AND AROUND ASHLAND. Policy 1V-5: Require that development be accommodated to natural topography, drainage, and soils and make maximum use of existing vegetation to minimize erosion. Policy IV-6: Prevent development and land management practices which result in rapid runoff and accelerated erosion. Policy IV-7: Require site-preparation procedures and construction practices which minimize erosion and sedimentation. Policy IV-9: Incorporate site drainage practices that reduce runoff velocity and volume, by utilizing the natural properties of the soils and vegetation in conjunction with sound engineering practices. Policy IV-13: Use development performance standards based on the natural topography, drainage, soils, lot coverage,and densities in place of arbitrary subdivision standards to ensure that natural features are an integral part of the design phase of future developments. These policies encourage the use of sound grading and development practices to prevent excessive runoff and erosion. Development of the site has been designed to incorporate natural and human-made drainage systems to accommodate runoff and prevent soil erosion. 8 The site is drained by a natural drainage channel that leads to an existing 18"culvert under East Main Street There are a total of four culverts under East Main Street in the vicinity of the project that range in size from 12" to 18". Development of the project site will be preceded by the preparation of a complete grading and drainage plan, which proposes to utilize existing natural and human-made drainage facilities to convey storm water from the project site. All necessary on-site and off-site drainage facilities necessary to accommodate development will be provided. The preliminary development plans for the site were submitted to both the City and County public works departments for review. Both departments indicated the project could be accommodated by existing drainage facilities in the area If larger culverts are needed under East Main Street to accommodate the project,they will be installed as part of the roadway improvements discussed above. GOAL: PROTECT THE QUALITY OF RIPARIAN RESOURCES LANDS, AND PRESERVE THEIR WILDLIFE HABITATS. Policy IV-18: Identify, protect and seek conservation easements throughout significant riparian areas(streams, stream banks, and flood plain areas), and wildlife habitat areas. Policy IV-19: Encourage more public access to waterways,but define what public activities can take place. Ensure that such access does not result in water and visual pollution. Policy IV-20: Where possible, utilize water-related areas for visual relief, packets of wildlife habitat, landscaping amenities, natural site design elements, recreational uses, bike paths, and pedestrian and jogging trails. The site is crossed by a ravine that contains riparian vegetation. Development of the site has been designed to incorporate this and other areas as public open space with pedestrian access trails. Excluding streets and residential yards, 35%of the site is kept in open space. The project keeps open the more heavily wooded north and east facing slopes adjacent to East Main Street. In addition, the swales on the southern portion of the site are both to be kept in open space. The open space encompassing the larger swale will preserve the existing riparian vegetation and trees; a pedestrian path is proposed for this open space area Near the top of the swale a small park is proposed, tying directly to the central open space. The open space area connects back to the neighborhood in another location farther to the east. Two other parks are proposed, as well. Designated open space areas will be protected by easements and offered to the City of Ashland for the public. GOAL: TO PROTECT LIFE AND PROPERTY FROM FLOODING AND FLOOD HAZARDS,AND MANAGE THE AREAS SUBJECT TO FLOODING TO PROTECT THE PUBLIC'S INTEREST. Policy N-33: All existing natural drainage ways as identified on the physical and environmental constraints map shall be left in a natural state of modified only after City approval. Although the site does possess natural drainage ways with some riparian vegetation, as described above, the project site does not contain natural drainage ways that are identified on the physical and environmental constraints map. The site does not appear to be subject to significant flooding. All of the natural drainage courses crossing the project site will be preserved as open space through easements dedicated to the City of Ashland. A complete drainage and grading plan will be prepared and submitted to the city as part of outline plan approval. 9 GOAL: PRESERVE FOREST AREAS WITHIN AND AROUND FOR THEIR VISUAL, ENVIRONMENTAL,WILDLIFE HABITAT,AND WATER QUALITY VALUES. Policy IV-37: Emphasize the preservation of forest vegetation to the extent feasible as forested areas of the City are converted to urban areas. The site is heavily wooded with mature oak trees and other native species. Virtually all of these trees are proposed to be protected in open space areas. During grading and construction existing mature trees to be retained on the site will protected. All trees to be retained and located within 100 feet of any grading will be marked with a ribbon and noted on the grading plans with specific instructions that they not be damaged during construction. The plans will note that the construction materials and vehicles shall not be stored within the drip lines of those trees. For trees located within 25 feet of any proposed grading, the trees will be protected by a temporary plastic fence or similar,highly visible material to help avoid damage. Details of tree protection plans will be provided with the final plan. GOAL: PROTECT LIFE, PROPERTY AND ENVIRONMENTAL RESOURCES IN ASHLAND'S URBAN/WII.DLAND INTERFACE AREA FROM THE DEVASTATING EFFECTS OF WILDFIRE. LESSEN THE POSSIBILITY OF WILDFIRE SPREADING TO THE ASHLAND WATERSHED FROM THE URBAN/WIL DLAND INTERFACE AREA. Policy N-46: Require more than one ingress/egress route or road widths wide enough to accommodate incoming fire apparatus and evacuating residents simultaneously in all emergency situation. Policy IV-47: Require roofs to be constructed of fire-resistant materials. Wood shake or shingle: roofs would not be allowed. Policy IV-50: Install all new electrical distribution circuits in the urban/wildland interface underground if technically feasible. Development of the site is proposed with two vehicular access points to East Main Street. The proposed interior streets have been designed to accommodate fire and emergency vehicles as required by the City of Ashland Fire Department. The preliminary development plans for the site were submitted to the Fire Department for review; the plans satisfy the requirements of the Ashland Fire Department. In addition,the project will install all necessary fire hydrants and will extend a 12-inch water main down East Main Street to maintain adequate fire flow. The roof materials for the proposed residential units will be of fire-resistant materials; all on-site electrical connections will be underground. GOAL: MAKE A CONTINUING EFFORT TO REDUCE NOISE LEVELS,AND ENSURE THAT NEW DEVELOPMENT IS DEVELOPED IN A WAY TO MIN1bIIZE NOISE IMPACTS. Policy IV-53: Insure that residential development is kept away from the maximum noise area around the Ashland Airport, and that new residential development near the Airport is aware of the potential for noise, and waives the right to file nuisance suits in the future. 10 Policy N-54: Discourage new residential areas near the Railroad and 1-5 freeway, and where it occurs, insure that new development meets the following standards: 40dB in the sleeping quarters,45dB in the rest of the home,55dB for no more than 50% of the time in the outdoor spaces, and a maximum of 70dB for occasional noise sources such as the Railroad. The project is located about two miles from the Ashland Municipal Airport and lies within an area that may be exposed to periodic noise levels of 55 dB, according to a study prepared by SPC Engineering Company in 1992. The dwellings will be designed to satisfy the interior and exterior noise standards described by Policy IV-54. The project is located adjacent to Interstate 5. The units backing up to the freeway will be on somewhat narrower lots (45 feet) than in the remainder of the project, but will be substantially deeper to allow for a greater buffer between the dwellings and the freeway right-of-way. A combination wall/berm is proposed to protect those units from the freeway noise. The wall/berm will be set back 15 feet from the rear property line;this setback area will be heavily landscaped. In some cases garages will be placed toward the rear of the lots,and the garage will be integrated into the overall wall/berm design. Chapter 6 GOAL: ENSURE A VARIETY OF DWELLING TYPES AND PROVIDE HOUSING OPPORTUNITIES FOR THE TOTAL CROSS-SECTION OF ASHLAND'S POPULATION, CONSISTENT WITH PRESERVING THE CHARACTER AND APPEARANCE OF THE CITY. Policy W-1: Given the scarcity and cost of land as a limited resource, conserve land and reduce the impact of land prices on housing to the maximum extent possible, using the following techniques: A) Use the absolute minimum street widths that will accommodate traffic adequately in order to reduce aesthetic impacts and lot coverage by impervious surfaces. B) Allow a wide variation in site-built housing types through the use of the City's Performance Standards Ordinance. The use of attached housing, small lots, and common open spaces shall be used where possible to develop more moderate cost housing and still retain the quality of life consistent with Ashland's character. C) Consistent with policies relating to growth form, City policy should encourage development of vacant available lots within the urban area, while providing sufficient new land to avoid an undue increase inland prices. This shall be accomplished with specific annexation policies. D) Zone lands in the single-family designation consistent with the surrounding neighborhood if the area is mostly developed. Generally, lands south of Siskiyou Boulevard-North Main should be R-1-7.5 and R-1-10, and lands south of the Boulevard should be R-1-5. The applicants intend to subdivide and develop a single family residential neighborhood modeled on neo-traditional design principles and based on discussions with the City of Ashland Planning Department;the project will incorporate the principles described in the above policies. The proposed 11 neighborhood is designed in a grid pattern (adjusted, of course, to the property boundaries). Most blocks have been designed with alleys. In all cases,sidewalks or pedestrian paths are provided; in most instances,they are separated from the curb by a planted parkway. The street paving has been narrowed in most places; in areas where on-street parking is provided, the design calls for bulb-out to accommodate additional street trees and landscaping. Most of the proposed lots are between 5,000 and 6,000 square feet in size. The interior lots are generally 50-feet wide. The units backing up to the freeway are somewhat narrower (45 feet), but substantially deeper,which allows for a greater buffer between the dwellings and the freeway right-of- way. All of the units are designed with front porches, attractive front yards, and windows oriented toward the street. The project de-emphasizes the automobile, while still providing for safe and convenient travel, and accommodates pedestrian circulation. This is achieved by the use of alleys,narrow streets where wider rights-of-way are not necessary,sidewalks and pedestrian paths,easements for pedestrian/bike access to the property to the south and to East Main Street, and by the incorporation of a public trail and related facilities in the central open space area. Most of the garages are placed at the rear of the lots on alleys or accessed by long driveways. Traffic speeds on the streets will be reduced by the narrow roads and the use of bulb-outs. Two small cul-de-sacs are proposed south of the ravine; this is the best design for that portion of the site because it minimizes unnecessary grading there. Excluding streets and residential yards, 35%of the site is kept in open space. The project keeps open the more heavily wooded north and east facing slopes adjacent to East Main Street. In addition, the swales on the southern portion of the site are both to be kept in open space. The open space encompassing the larger Swale will preserve the existing riparian vegetation and trees;a pedestrian path is proposed for this open space area. Near the top of the swale a small park is proposed,tying directly to the central open space. The open space area connects back to the neighborhood in another location farther to the east. Two other parks are proposed, as well. Designated open space areas will be protected by easements and offered to the City of Ashland for the public. Policy VI-3: Regulation of residential uses shall be designed to complement, conserve, and continue the aesthetic character of Ashland through use of the following techniques: A) Slope protection and lot coverage performance standards shall be used to fit development to topography, generally following the concept that density should decrease with an increase in slope to avoid excessive erosion and hillside cuts. This objective shall be used consistent with the desire to preserve land by using the smallest lot coverage possible. B) Performance standards shall be used to regulate new development in Ashland so that a variety of housing types built for the site and imaginative residential environments may be used to reduce cost and improve the aesthetic character of new developments and decrease the use of traditional zoning and subdivision standards. The project will compliment, conserve and continue the aesthetic character of Ashland by incorporating parks, open spaces and pedestrian amenities into the neo-traditional design of the neighborhood, and by providing dwellings that complement the architectural character of the City. 12 GOAL: TO PROVIDE THE PEOPLE OF ASHLAND WITH A VARIETY, QUANTITY AND QUALITY OF PARKS, PARK FACILITIES, OPEN SPACES, TRAMS, AND VISUAL RESOURCES SUFFICIENT FOR THEIR NEEDS. Policy VIII-5: Encourage the development ofprivate common open space areas in new residential developments to offset the demand for additional public parks. Policy VIII-7: Develop the system of corridors„ linear park routes and trails outlined on the Park and Pen Space map. Encourage interconnections between parks, open spaces, bicycle paths, easements, irrigation ditches, scenic roadway routes, railroad rights-of-way, etc. Require that commonly used trails across private property be preserved when developed. Policy VIII-9: Require all new residential, commercial and industrial developments to be designed and landscaped to a high standard to complement the proposed site and the surrounding area. Policy VIII-11: Require high standards of design and landscaping for development adjacent to major arterials, and encourage dividers in any new access routes into Ashland Polity VIII-12: Require, where possible, that the original vegetation be retained and require the restoration of new vegetation if it is removed. Polity VIII-13: Require street trees in all new residential, commercial and industrial developments. As stated above, excluding streets and residential yards, 35%of the site is kept in open space. The project keeps open the more heavily wooded north and east facing slopes adjacent to East Main Street. In addition,the swales on the southern portion of the site are both to be kept in open space. The open space encompassing the larger Swale will preserve the existing riparian vegetation and trees; a pedestrian path is proposed for this open space area. Near the top of the Swale a small park is proposed, tying directly to the central open space. The open space area connects back to the neighborhood in another location farther to the east. Two other parks are proposed, as well. Designated open space areas will be protected by easements and offered to the City of Ashland for the public. The area bordering Interstate 5 will be heavily landscaped and bermed to soften the view of the proposed sound/perimeter wall. Street trees will be provided throughout the project in accordance with City of Ashland requirements. GOAL: PROVIDE PUBLIC UTILITIES,SERVICES AND FACILITIES IN AN ORDERLY, EFFICIENT AND ENVIRONMENTALLY SENSITIVE WAY AND IN SUFFICIENT QUANTITY TO MEET CITY NEEDS NOW AND IN THE FUTURE. Polity IX-3: Prevent urban sprawl and leap frogging by providing full services in a staged manner:first to areas within the City limits, then to the area within the Urban Growth Boundary. Policy IX-4: Encourage the underground placement of utility lines, with any above-ground facilities designed to fit the landscape. 13 Policy IX-5: Encourage early planning and acquisition of sites for needed public facilities (e.g., fire stations, schools, roads,parks, etc.). Policy IX-8: Consider system development charges to fund large capital costs caused by growth. The project site lies within the Urban Growth Boundary for the City of Ashland as shown by the Comprehensive Plan,and would be a logical extension of the incorporated limits of the city. As stated above,all public services and utilities are presently available to serve development of the project site. All on-site utility services for the proposed residential neighborhood will be placed underground. Development of the site will include the dedication of two park sites in addition to other open space areas which will benefit residents of the neighborhood and others in the community. In addition, all roads and pedestrian paths/trails within the project will be dedicated to the City, and the applicant has offered to dedicate land for two transit stop/shelter sites along East Main Street to help meet the present and future needs of the public transit system and school transit services. The project will pay all applicable system development charges. Chapter S GOAL: TO PROVIDE AN ADEQUATE STORM WATER DRAINAGE SYSTEM THROUGHOUT THE ENTIRE CITY OF ASHLAND. Policy IX-23: Ensure that all new developments include a drainage system which protects adjoining property as much as possible. Policy IX-24: Encourage drainage systems that utilize natural drainage ways and minimize the amount and rate of surface runoff. The site is drained by a natural drainage channel that leads to an existing 18"culvert under East Main Street.There are a total of four culverts under East Main Street in the vicinity of the project that range in size from 12" to 18". Development of the project site will be preceded by the preparation of a complete grading and drainage plan, which proposes to utilize existing natural and human-made drainage facilities to convey storm water from the project site. All necessary on-site and off-site drainage facilities necessary to accommodate development will be provided. The preliminary development plans for the site were submitted to both the City and County public works departments for review. Both departments indicated the project could be accommodated by existing drainage facilities in the area. If larger culverts are needed under East Main Street to accommodate the project,they will be installed as part of the roadway improvements discussed above. GOAL: MAKE MAXIMUM EFFORT TOWARD UTILIZATION OF PRESENT AND FUTURE EDUCATIONAL AND RECREATIONAL FACILITIES AND RESOURCES THROUGH PUBLIC,PRIVATE AND CITY COOPERATION. Policy IX-32: Assess the impact of large-scale proposed developments and their effect on the schools which they impact. Schools serving the project site include Walker and Bellview Elementary Schools, Ashland Middle School, and Ashland High School. The District tries to maintain classroom sizes of between 22-24 children. 14 School District staff(Loren Luman, school district business manager)indicate that there is adequate capacity in the elementary schools and high school to accommodate additional school-aged children generated by the project. However, there are presently overcrowded conditions at the middle school (grades 6,7 and 8)which was constructed for 675 students but which had 900 students enrolled during the 1994-95 school year. To alleviate this problem over the long term, the District would like to place a bond measure before the voters to pay for a new middle school. A bond measure may be considered in the next few years. In the mean time,the District intends to create additional 6th grade classes at the elementary schools to relieve overcrowding in the 6th, 7th and 8th grades at the middle school. Demographic data suggests that overcrowding problem may also be partially alleviated in the short term by changes in household composition, which would reduce the number of new school aged children coming into the District. Discussions with the School District Superintendent, John Daggett, indicate that the District is not opposed to the project. In accordance with Oregon law, school district funding is based on the number of students:the more students the district has,the more State funding it receives. Thus, the additional students generated by the project may result in increased funding for the District. Chapter 10 GOAL: PROVIDE A TRANSPORTATION SYSTEM WHICH IS SAFE, DIVERSIFIED, COST AND ENVIRONMENTALLY EFFICIENT, EMPHASIZES ALTERNATE MODES OF TRANSPORT, MEETS THE NEEDS OF THE TRANSPORTATION DISADVANTAGED,AND ENHANCES THE LOCAL ECONOMY,SCENERY AND NEIGHBORHOODS. Policy X-2: Accidents a) Ensure adequate visibility at all intersections for the safe flow of traffic. The project proposes two intersections with East Main Street to provide access to the project site to alleviate City concerns regarding potential sight distance problems at the northerly project entrance. Both access points have been designed to provide safe sight distance. Policy X-3: Street dedications and Design d) Consider topography, soil characteristics, geologic conditions, drainage patterns,potential runoff quantities, type of land uses, and purpose of streets when developing new street projects. f) New streets shall be constructed to a size appropriate to the expected traffic flow. h) Interconnections between residential neighborhoods shall be encouraged for automobile,pedestrians and bicycle traffic, but non-local automobile traffic shall be discouraged through street design, except for arterials, collectors, orsubcollectors. Cul-de-sacs ordead-end street designs shall be discouraged whenever an interconnection alternative exists. Development of a modified- grid street pattern shall be encouraged for connecting new and existing partitions, and through use of the Street Dedication Map. (Ord. 2698,2/93) 15 Policy X-4: Access a) Maintain carrying capacity and ease of movement of arterials and other streets by the use of limited access through the site review process. C) New direct access to arterials should be allowed only when land use and traffic patterns of the surrounding area have bee considered d) Require design that combines the access of several developments to a single point in new developments. The project fronts on East Main Street,currently a two-lane collector with average daily traffic of about 1,925 trips in the vicinity of the project,based on traffic counts taken in 1992. The design capacity of collector streets varies with the location, topography and land uses served. A general rule-of-thumb used by the Jackson County Engineering Department(Eric Niemeyer,Co. Transportation Engineer) is that collectors have a capacity of about 6,000 vehicles per lane,or about 12,000 average daily trips for a two lane road. The project is estimated to generate about 1,750 vehicle trips per day,or about 175 trips during the afternoon peak hour.Thus,existing traffic plus traffic generated by the project would produce about 3,600 vehicle trips per day on East Main Street, or about 30%n of the design capacity of the roadway.In addition,the Planning Commission staff report for the project indicated that East Main Street is designated as an arterial "...capable of handling several thousand automobile trips daily". Project generated traffic can be safely accommodated by the streets and intersections serving the project site. Development of the project site will include installation of full street frontage improvements along East main Street, including curb, gutter and sidewalks along the project side of the street, in addition to paving both travel lanes. In addition, the project will be required to pay all applicable system development changes relating to roadway improvements. Bicycle lanes are currently provided on East Main Street along the project frontage, and along State Route 66 south of the project site.The project proposes additional bicycle and pedestrian paths within the project to provide safe connections to the regional bicycle system. Public transit in Ashland is provided by the Rogue Rapid Transit bus line of the Rogue Valley Transportation District Currently the nearest transit stop is located on property adjacent to the project site to the south. According to Mark Perla,transit coordinator for the District, the transit district has been considering extending service along East Main Street for some time,but that budget constraints have prevented them from doing so. Mr. Perla also indicates that Ashland residents comprise about 80% of the District's ridership,and that the project would generate over 100 new customers,making it a logical place to consider the extension of transit services. Transit district staff would support efforts by the applicant and/or the City to approach the transit district board with a recommendation that transit service be extended to serve the project The Ashland School District provides bus service along East Main Street which will serve the project site. Transit shelters dedicated by the project for use by the transit district could also serve the school district. Policy X-5: Growth g) Street dedications shall be required as a condition of land development. A future street dedication map shall be adopted and implemented as pan of the Land Development Code. 16 Development of the project site will include installation of full street frontage improvements along East main Street, including curb, gutter and sidewalks along the project side of the street, in addition to paving both travel lanes. Interior streets will be constructed to City of Ashland standards and dedicated to the City as part of outline plan approval. In addition,the project will be required to pay all applicable system development changes relating to roadway improvements. Policy X-6: Pedestrians and Bikeways a) Pedestrian traffic should be separated from auto traffic on streets and in parking lots. b) Pedestrians should be separated from bicycle traffic when possible, as the two are not compatible on the same pathway. C) Provide adequate pedestrian facilities in conjunction with all new street improvements projects and all new commercial, industrial and residential developments. e) Encourage off-street pedestrian pathways to offer direct, safe routes. g) Provide appropriate bicycle facilities in conjunction with all new street improvement projects and all new commercial, industrial and residential developments. h) Recreational bikeways and walkways should be constructed using natural areas and scenic views. Policy X-9: Fuel Consumption and Air Pollution a) Encourage residents of the City to use bicycling and walking as alternatives to the automobile whenever possible. The project de-emphasizes the automobile, while still providing for safe and convenient travel, and accommodates pedestrian circulation. This is achieved by the use of alleys,narrow streets where wider rights-of-way are not necessary,sidewalks and pedestrian paths,easements for pedestrian/bike access to the property to the south and to East Main Street, and by the incorporation of a public trail and related facilities in the central open space area. Bicycle lanes are currently provided on East Main Street along the project frontage, and along State Route 66 south of the project site. The project proposes additional bicycle and pedestrian paths within the project to provide safe connections through the dedicated open space areas and to the regional bicycle system. In addition,the applicant has agreed to participate in a reasonable manner toward improved pedestrian and bicycle access across Interstate 5 in the vicinity of this project, if deemed necessary. Options may include: a. Participation in the cost of widening the Highway 66 overpass(preliminary planning for this improvement has begun,but it is neither programmed or funded by the State at this time); b. Participation in the addition of a pedestrian/bike way attached to one or the other of the existing overpasses, if such an approach is feasible; C. Participation in the construction of a separate pedestrian and/or bicycle bridge;or 17 d. Participation in the installation of a pedestrian and/or bicycle path under the freeway along the Bear Creek corridor,which is short distance north of the subject property. The extent and method of participation would be determined through discussions with the City. Any option selected must be feasible from both the community's and property-owner's perspectives. Chapter 10 GOALS: THE CITY SHALL STRIVE, IN EVERY APPROPRIATE WAY, TO REDUCE ENERGY CONSUMPTION WITHIN THE COMMUNITY, WATER CONSERVATION AND AIR QUALITY ENHANCEMENT SHOULD ALSO BE PROMOTED. PROGRAMS SHOULD EMPHASIZE GREATER EFFICIENCY IN END USE,RATHER THAN SACRIFICES IN LIVING STANDARDS. IN GENERAL,POLICIES THAT EFFECT CHANGE THROUGH A COMBINATION OF ECONOMIC INCENTIVES AND PUBLIC EDUCATION SHALL BE CONSIDERED MORE APPROPRIATE THAN POLICIES INVOLVING STRICT LEGAL REQUIREMENTS OR MANDATES. THE CITY SHALL GIVE DUE ATTENTION TO ENERGY AND RESOURCE CONSERVATION AND AIR QUALITY ENHANCEMENT IN ALL PLANNING ACTIONS AND CITY ACTIVITIES. Policy XI-3: New Housing d) Passive solar design and sun tempering are very cost effective in new home construction. They shall be encouraged in new housing developments and individual houses. The proposed residential units will be constructed consistent with current Uniform Building Code and City of Ashland requirements regarding energy efficiency, and will, to the extent feasible take advantage of solar energy. Chapter 12 GOAL: IT IS THE CITY OF ASHLAND'S GOAL TO MAINTAIN A COMPACT URBAN FORM AND TO INCLUDE AN ADEQUATE SUPPLY OF VACANT LAND IN THE CITY SO AS NOT TO HINDER NATURAL MARKET FORCES WITHIN THE CITY,AND TO ENSURE DEVELOPMENT OF LAND IN THE CITY LIMITS. Policy X11-1: The City shall strive to maintain at least a 5-year supply of land for any particular need in the City limits. The 5-year supply shall be determined by the rate of consumption necessitated in the projections made in this Comprehensive Plan. Policy X11-2: The City shall incorporate vacant land only after a showing that land of similar qualities does not already exist in the City limits, or if annexation is necessary to alleviate a probable public health hazard The proposed annexation is a logical extension of the corporate limits of the City of Ashland to an area bounded on two sides by the existing city limits. In addition, the project will provide a number public benefits that will help achieve the goals and implement the policies of the Ashland Comprehensive 18 Plan. These benefits include the provision of affordable housing, parks and open space, and the protection of sensitive natural resources. Much of the existing vacant residential land within the current City limits is either designated for lower density residential development, is more removed from the core of the City, shopping and other services, or would be too small to meet the objectives of the project. 19 IV. Findings for the Proposed Zone Change The southern portion of the project site is presently zoned C-1. The applicants have requested that the zoning on this portion of the site be changed to R-1-5,consistent with the remaining portions of the site. The Ashland Land Use Ordinance establishes mandatory findings that must be made by the City Council when approving a zone change. This section documents how the proposed project satisfies required findings. Type III amendments may be approved when one of the following conditions exist: a) A public need, supported by the Comprehensive Plan. The project will help satisfy the public need for affordable housing. The applicant agrees to provide at least 25%of the units at affordable levels as defined by the City of Ashland. b) The need to correct a mistake. The land proposed for re-zoning is not well suited for commercial development. Page 11 of Chapter VII of The Ashland Comprehensive Plan specifically states"...the vacant C-1 acres are contained on hilly land north of Ashland Hills Inn, which has limited potential for many retail uses...". In addition to the steep topography,portions of the site are heavily wooded with oak trees; the commercial portion of the site is also cut by ravines which have seasonal water and related riparian vegetation. The topography and sensitive environmental resources argue for less intensive use than commercial development. Zoning the remainder of the project site residential would correct a past mistake by assigning a more appropriate land use for the site,compatible with surrounding land uses and more in keeping with other Comprehensive Plan goals and policies that encourage the protection of sensitive natural resources and the maintenance of open space. c) The need to adjust to new conditions. The southern portion of the project site was zoned for commercial development prior to development of the Ashland Hills Inn. The design of the hotel complex isolates the small commercially-zoned portion of the project site,making it unsuitable for commercial development that relates to surrounding development. The suitability of the commercial portion of the project site is further limited by the ravine and seasonal creek. Re-zoning this area to residential responds to current conditions in which neighboring commercial land has been developed, and in which residential development has been proposed that will result in a more appropriate and logical development of the site. d) Where compelling circumstances relating to the general public welfare require such an action. The "compelling circumstance" relating to this project is the need to provide affordable housing in Ashland. The applicant agrees to provide at least 25% of the proposed residential units at affordable levels as defined by the City of Ashland. Attachments: Figure 1: Project LocationNicinity Map Draft Outline Plan distributed separately 20 Figure 1: Project Location/Vicinity Map R. „ t + ✓� UiZ r r �\site r N City Limit Urban Growth Boundary Sauce: Ashland Comprensive Plan (Not to Scale) Crawford Multari & Starr p l a n n i n g e c o n o m i c s p u b l c p o l c y July 12, 1995 Mayor and City Council City of Ashland Dear Mayor Golden and City Council, As you may have heard, on June 28,we held a meeting with people from Friends of Ashland (the meeting was actually open to everyone) to discuss our annexation proposal on East Main Street The meeting was quite cordial and, I think,useful We know we did not convince everyone to accept our project,but we were able to clarify various questions about the plan and to converse about various issues. Many of the questions/suggestions related to details of the outline plan. We heard some helpful ideas which feel we can work on further in a productive way after the more basic annexation question is answered. Some people at the meeting opposed the project simply because of its location. We understand this concern,but also think that an objective analysis will conclude that our site is no more remote nor less accessible than many other sites already in the City. In fact, it has several locational advantages over other vacant areas designated for residential development in the City limits and in the Urban Growth Boundary. The adequacy of the circulation system for pedestrian and bike connections was a related issue. We must first point out that there is adequate road capacity, a bike lane runs adjacent to the site, and a transit shelter is located on the adjacent property. However,we also think that there may be ways to improve non-automobile circulation and, therefore, agree up front to the following: 1) We will offer to dedicate land near each of the entrances to the property from East Main (or other appropriate location)for the purposes of a transit stop/shelter. At a minimum,such facilities would include a seating area, but may also include a covering for the seating and a pull-out lane for the bus. Final design would be subject to City approval. 2).We are willing to participate in a reasonable manner toward improved pedestrian and bicycle access across Interstate 5 in the vicinity of the project. Options may include a)participation in the widening of the Highway 66 overpass(preliminary planning for this improvement has begun, but it is not"programmed" or funded by the State at this time);b)participation in the addition of a pedestrian/bike way attached to one or the other of the existing overpasses, if such an approach is feasible;c)participation in the construction of a separate pedestrian and/or bicycle bridge; or d) participation in the installation of a pedestrian and/or bicycle path under the freeway, along the Bear Creek corridor,which is a short distance north of the subject property. The extent and method of participation would be determined after discussions between us and the City. Any option selected would, of course, have to be feasible from the City's and our perspectives. We would like to thank the Friends for the meeting and for engaging in a dialogue. 641 Higuera St., Suite 202 San Luis Obispo. CA 93401 (805) 541-3848 Fax (805) 541-9260 Mayor and City Council ` July 12, 1995 Page 2 On another point: as you know,both the planning staff and Planning Commission have recommended that, based on their analyses, our project meets the City's requirements for annexations. We have included a packet of draft findings for your consideration which we think further supports their recommendations. We are looking forward to discussing our proposal directly with the Council next Tuesday. Thank you again for your consideration. Sincerely, Michael Multari cc: Doug Lee John Hassell. John Fields, Friends of Ashland 01 Ag" � Arm arandnm '•.04EGO July 13, 1995 �n• Brian Almquist, City Administrator rom: Steven Hall, Public Works Director � r� 1t�IjPtt: Water Supply Option ACTION REQUESTED • City Council authorizeparticipation in the Medford Water Inter-tie Steering Committee to evaluate a potential water line to ultimately serve Phoenix, Talent and Ashland. • City Council appoint Council liaison to serve on Steering Committee. • City Council appoint Public Works Director as technical representative to Steering Committee. BACKGROUND In 1989, City Council received a "Water Supply Report" prepared by R.W. Beck and Associates. The intent of the report was to project future water needs, evaluate current water resources and explore options for future wa ter supply. The report contains four options. I have been actively involved in the discussions between Medford and Talent over the last two years. During that period of time I have neaffimred the interest of the City of Ashland while noting brat the Ashland City Council has not made a policy decision on future rights with the exception of Talent Irrigation District municipal and industrial stored water rights. Attached is a white paper presented to the Talent City Council study session by Ed Olson,Manager of the Medford Water Commission. Present at the meeting were representatives of the Medford Water Commission and the Cities of Phoenix, Talent and Ashland and also the Charlotte Ann Water District. At the conclusion of the meeting,all but the Charlotte Ann Water District agreed to return to their respective governing bodies and seek authorization to participate in the Water Steering Committee (WSC). The purpose of the WSC is to explore the option by developing a project to meet all three cities needs, refine the cost estimates and establish a formula for cost sharing. It is anticipated that this will take three to six months to complete and a report would be made to each participants governing body. If the results of the WSC study and report is satisfactory, the next step would be to retain a consultant to develop a facility plan. The facility plan would provide the basis to apply for grants and establish an agreement between the parties. PAGE FUNDING At this point in time, no funding by the participants is required. The initial phase is on a voluntary and cooperative basis. If it is agreed to proceed to the facility plan stage joint funding by the three cities would be required. One potential source of funding for the project is the former Farmers Home Administration, now know as Rural Economic and Community Development (RECD). The grant and loan program was limited to communities with populations less than 10,000. Until September 30, 1998, the population limit has been expanded to 25,000. This would allow all three cities to apply for grants and/or loans from RECD. The cities of Jacksonville and Eagle Point recently received grants from RECD. DISCUSSION Ashland's options for water supply are very limited. The ongoing and highly successful water conservation program is providing additional water "supply" to extend our systems capability for several years. The construction of a dam at Winburn Camp would be extremely difficult to construct given the current environmental constraints and experience at Elk Creek Dam. The City has two viable remaining options for additional water supply. 1. I am currently working with the Talent Irrigation District to acquire existing municipal and industrial water rights from Howard Prairie Reservoir. The outlook is very positive as the TID Board of Directors authorized Hollie Cannon to work with the U.S. Bureau of Reclamation to contract for the remaining 1595 acre feet of municipal and industrial water at Howard Prairie Reservoir. The reliability of the water at this point in time is questionable, particularly in water short years. Because of the date of the water rights (Agriculture 1915 and Municipal and Industrial 1978) agriculture has first right of use in water short years. This is compounded by the way the stored water rights approval was written by the Oregon Water Resources Department. Howard Prairie has a capacity of 62,000 acre feet of water of which all is covered by the 1915 water right for agriculture. In essence, the total 2,195 acre feet of municipal and industrial water rights do not exist. Because of urbanization of agricultural lands, the municipal and industrial water rights will become "real" and more valuable as time passes. 2. This option is the eventual construction of a water line from Medford to Ashland as outlined in the 1989 R.W. Beck Report. The City of Ashland would be able to construct 40% of the pipe system by participating in the proposed project. The project would not provide water to Ashland immediately, but, would provide an insurance policy for our future needs. The key positive element of this option is the reliability of the source. Each of the three cities would have to purchase municipal and industrial stored water rights from the Lost Creek Corps of Engineers facility. The Ashland portion would be designed to provide a constant supplement to our water system with our existing supply and water plant filling the demands over that consistent supply. PAGE 2-(c:w.crlwrnwat.m=) REC011EM ENDATION Staff believes that this is an unusual opportunity for the City of Ashland to plan for its future in a positive and economic way. The project will provide for a future reliable source of water to Ashland to supplement the current supply and treatment systems. Staff recommends Council approve the request noted above. . The proposal would provide for the construction of about 40% of the "Pipeline to Medford" option outlined in the R.W. Beck 1989 report. Because of the cost sharing and the potential grant assistance from RECD all three cities can benefit from the savings of a joint project. cc: Jim Olson, Assistant City Engineer Dennis Barnts, Water Quality Superintendent Dary McVey, Water Treatment Supervisor enc: Medford Water Commission White Paper PAGE 3-cc:w.tttAtilwwLLMcm> CITY OF ASHLAND CURRENT WATER SOURCE OPTIONS SUMMARY 7/13/95 OPTION 1989 Cost [5] 6/95 Cost [4] Water [3] 1992 Produced Winburn Dam 640 ac-ft Roller Compacted Concrete $ 8,130,000 $ 9,700,000 220 MG Rock Filled Dam $11,000,000 $13,100,000 Pipeline to Medford 4 cfs-3 months 13 miles of 24" pipeline & $ 7,700,000 $ 9,100,000 240 MG 2 pump stations TID Water Rights $ [1] $ [1] 1597 ac-ft 520 MG Water Conservation [2] $ 821,000 [3] $ 900,000 0.89 MGD 325 MG Ashland/Talent/Phoenix/ N/A To be 2 MGD Medford Proposal Determined 730 MG 5.3 miles of 18" pipeline & 1 pump station [1] To be negotiated with Talent Irrigation District and U.S. Bureau of Reclamation [2] SRC Water Demand-Side Study dated 4/7/92, ENR = 4983 [4] ENR = 5484 [5] ENR = 4615 PAGE 4-(c:w&mAwmwat.mm) Y POTENTIAL OPTIONS FOR SUPPLYING CITY OF TALENT WITH WATER FROM THE MEDFORD WATER COMMISSION TREATMENT AND TRANSMISSION SYSTEM GENERAL The options focused on in this review are for full supply using the year 2030 as a demand . prediction point AND for partial supply as an interim solution keeping economic and current usage requirements in mind. . . In the full supply option the point of connection is to the Medford Water Commission (MWC) system. The demand of 2.5 MGD for City of Talent was selected as an equal comparison to the demand forecast for City of Phoenix which- is already. served. by Medford.Water Commission In the partial supply options, the point of connections are to the Charlotte Ann Water District (CAWD) system. Charlotte Ann Water District demand based on the year 2000 is 2.0 MGD. This point in time was chosen with the consideration that a partial supply connection for City of Talent would only be an interim solution. Any costs imposed by Charlotte Ann Water District for use and connection to their system have not been evaluated. The amount of Lost Creek Reservoir water rights to be purchased was based on the demand being used over a 150 day high summertime period. The regional reclamation option could provide a future source of supply which could meet all of the future demands of the system. Treatment plant capacity needs to be evaluated to determine the full cost of this option. OPTION #1 - FULL SUPPLY This is a full supply option with a connection to a 24" line in Medford Water Commission's system at Belknap Road, east of South Pacific Highway. The demand used is 2.5 MGD and calculated upon a 12 hour per day pumping time. The rate is approximately 3500 gpm. This would take an 18" sized ductile iron pipe flowing with a velocity of 4.4 feet per second during the time of pumping. Costs: 28,000 LF of 18" D.I. pipe . . . . . . . . . . . . . . . . . . . . $ 1,680,000 1 Each, 8" master meter/vaulUSDC . . . . . . . . . . . . . $ 60,000 1 Each, pump station . . . . . . . . . . . . . . . . . . . . . . . . $ 300,000 28,000 LF of easements . . . . . . . . . . . . . . . . . . . . . $ 56,000 1200 Ac Ft of Lost Creek water . . . . . . . . . . . . . . . . $ 810,000 TOTAL . . . . . . . . . . . . . . . . . . . . . . . . . . $ 2,906,000 Potential options for Supplying City of Talent mth Water From the tSedford Water Commission Treatment and Transmission System Pg - 1 of 4 Annual costs for operation and maintenance of the Lost Creek water and power costs for the pump station operation are not included. . There is a possibility of a partial charge-in-lieu of assessment payback for approximately 7,000 LF of the above 18" waterline when development occurs in the future. OPTION #2 - 0.6 MGD SUPPLY This is a partial supply option with a connection to the downstream side of the existing Charlotte Ann Water District's Pump Station at South Stage Road and South Pacific Highway. The calculated excess flow.from Charlotte Ann Water District's demand needs and that which can be delivered to this point using 12 hour per day pumping time is 0.6 MGD. Costs: 21,000 LF of 18" D.I. pipe . . . . . . . . . . . . . . . . . . . . $ 1,260,000 1 Each, 6" master meter/vauIUSDC . . . . . . . . . . . . . $ 40,000 1 Each, upgrade CAWD pumps . . . . . . . . . . . . . . . $ 15,000 21,000 LF of easements . : . . . . . . . . . . . . . . . . . . . $ 42,000 300 Ac Ft of Lost Creek water . . . . . . . . . . . . . . . . . $ 203,000 2,000 LF of 8" D.I. pipe . . . . . . . . . . . . . . . . . . . . . . $ 50.000 TOTAL . . . . . . . . . . . . . . . . . . . . . . . . $ 1,610,000 Annual costs for operation and maintenance of the Lost Creek water and sharing power costs for the CAWD pump station are not included. Oversizing costs as approximately 7,000 LF of transmission line is extended south from MWC and costs related to a future pump station are not included. OPTION #3 - 0.5 MGD SUPPLY This is a partial supply option with a connection to the existing Charlotte Ann Water District's 12" line on South Pacific Highway at Northridge Terrace. The calculated excess flow from Charlotte Ann Water District's demand needs and that which can be delivered to this point using 12 hour per day pumping time is 0.5 MGD. Costs: 17,000 LF of 18" D.I. pipe . . . . . . . . . . . . . . . . . . . . $ 1,020,000 1 Each, 6" master meter/vauIUSDC . . . . . . . . . . . . . $ 40,000 1 Each, upgrade CAWD pumps . . . . . . . . . . . . . . . $ 15,000 17,000 LF of easements . . . . . . . . . . . . . . . . . . . . . $ 34,000 250 Ac Ft of Lost Creek water . . . . . . . . . . . . . . . . . $ 169,000 2,000 LF of 8" D.I. pipe . . . . . . . . . . . . . . . . . . . . . . $ 50.000 TOTAL . . . . . . . . . . . . . . . . . . . . . . . . . . $ 1,328,000 Potential Options for Supplying City of Talent with Water From the Redford Water Commission Treatment and Transmission System Pg -2 of 4 Annual costs for operation and maintenance of the Lost Creek water and sharing power costs for the CAWD pump station are not included. Oversizing costs as approximately 7,000 LF of transmission line is extended south from MWC and costs related to a future pump station are not included. . Approximately 4,000 LF of future transmission line costs between South Stage Road and the area east of Northridge Terrace are not included. OPTION #4 - 0.3 MGD SUPPLY This is a partial supply option with a connection to the existing Charlotte Ann Water District's 10" line on South Pacific Highway near Fern Valley Road. The calculated excess flow from Charlotte Ann Water District's demand needs and that which can be delivered to this point using 12 hour per,day pumping time is 0.3 MGD. Costs: 14,000 LF of 18" D.I. pipe . . . . . . . . . . . . . . . . . . . $ 840,000 1 Each 6" master meter/vault/SDC . . . . . . . . . . . . $ 40,000 1 Each, upgrade CAWD pumps . . . . . . . . . . . . . . $ 15,000 14,000 LF of easements . . . . . . . . . . . . . . . . . . . . $ 28,000 150 Ac Ft of Lost Creek water . . . . . . . . . . . . . . . . $ 102,000 2,000 LF of 8" D.I. pipe . . . . . . . . . . . . . . . . . . . . . $ 50,000 TOTAL . . . . . . . . . . . . . . . . . $ 1,075,000 Annual costs for operation and maintenance of the Lost Creek water and sharing power costs for the CAWD pump station are not included. Oversizing costs as approximately 7,000 LF of transmission line is extended south from MWC and costs related to a future pump station are not included. Approximately 7,000 LF of future transmission line costs between South Stage Road and the area east of Fern Valley Road are not included. OPTION #5 - REGIONAL RECLAMATION SUPPLY The Bear Creek Watershed Council has developed a "regional approach".to resolving the water issues in Bear Creek. Under this approach, advanced treated waste water from the Regional Reclamation Plant would be exchanged with water from the irrigation district to enhance instream flows in Bear Creek and to supply a future source of water for the cities of Talent and Ashland. Financing of this "regional approach" would involve all of the communities of the Bear Creek Basin, including Talent. Preliminary estimates indicate Talent's share of the project at approximately $1,000,000. A more detailed concept paper is available to further explain this option. Potential Options for Supplying City of Talent with Water From the Medford Water Commission Treatment and Transmission System Pg-3 of 4 COMMENTS 1. In the partial supply options, City of Talent would be served through the Charlotte Ann Water District BUT would not be considered a part of the water district. A joint agreement would need to be signed by City of Talent, Charlotte Ann Water District, and Medford Water Commission covering details of this arrangement. 2. City of Ashland staff has expressed some interest in paying for omsizing the transmission line installed so as to include an additional 3.0 MGD of flow to augment their future supply. This would probably require a 24" size transmission size instead of the 18" size noted above. 3. City of Phoenix is not interested at this time in supplying City of Talent through their: system._:City of Phoenix.staff has; however; expressed an interest in a second source of supply tap nearer their city limits. This could be accommodated along the proposed transmission line. 4. Additional source water could be available to Talent through the "regional approach' discussed in Option #5. Additional facility capacity may be needed at Talent's Treatment Plant. These costs are not included in Option #5. 5. The sizes and cost figures in the above options have assumed the City of Talent is eventually planning on a COMPLETE water supply through the treatment and transmission system of Medford Water Commission. If the City of Talent is only looking for a source to augment their existing supply, these numbers could be reduced. Potential Options for Supplying City of Talent with Water From the Medford Water Commission Treatment and Transmission System Pg-4 of 4 OPT 1 ot•� # M Eo>✓oQ..o T1f-:: TO mwcl S`;STENi =�I2MILE 240 I Paoati P,6 + \1 X = �.:. Pump STATION M ETE 1✓ 112" f39 \o P H OSKI1 X I M Al N LI W 110 I TALENT i 6R-PLA+ DUMP iQ'ro - Rvoll -- TA N K- 4. O PTI Ott, # 2 NI E.OPOQ.D AA 1��=��2MILE 24 r , 1 �u� 14" 1a TIE TO cAwD SYSTEM SO. SITA 6 E P,D r � P H oQr.Ll X 1 I I ,o• 18��M�1NU►,lE I TALENT TER.PLAt.1 DUMP I Imo! Tb izvolF - TA TJ Y-- OPT► OKI 4t-- 3 M SOPOPID �N I I .-- I Q�►OW� I _ _ P,6 14" Ito 1.00 WD To GAW.D CA I 4��\� TE2fzAC� I la" �9 \o P VA O>=N11 V. I I1O' 18��MA 1 N LI N= I TALENT t 6R,PLAM DUMP I N.T"b r Rvo.1 GxIST1 t-LG x R�s�2vo 12 TA N V-- 0PT1,0K� N� EDFOPID ZAM i I �- • I P,6 4" I \ 14- I '^ 4.. ? . CAWO P.S. c '\ I v r � 12" '93 ♦ \Q" P H OSKLI X TIE I qTo GAW D SISTEt% lo" °C FE�IJ vIA LL I y2oAD I /tLE Wr v/ s?—PLAN RVOIf nuMP I KL70 GCISTII.I. G EZE S C—p-J O 12 TA til K ORDINANCE NO. AN ORDINANCE AMENDING ASHLAND MUNICIPAL CODE SECTION 9.08.120 TO INCREASE GROUND CLEARANCE OF TREES AND BUSHES OVER ROADWAYS FROM TEN FEET TO TWELVE FEET ANNOTATED TO SHOW DELETIONS AND ADDITIONS. DELETIONS ARE LINED THROUGH AND ADDITIONS ARE SHADED. THE.PEOPLE OF THE CITY OF ASHLAND DO ORDAIN AS FOLLOWS: SECTION 1. Section 9.08.120.A. is amended to read as follows: 9.08.120 Trees--Hedoes. A. No owner or person in charge of property that abuts upon a street or public sidewalk shall permit trees, bushes, or hedges on such property to interfere with street or sidewalk traffic. It shall be the duty of an owner or person in charge of property that abuts upon a street or public sidewalk to keep all trees and bushes on such premises, including the adjoining parking strip, trimmed to a height of not less than eight {Syfeet above the sidewalk and not less than tes+GytW Ive feet above the roadway. PAGE I-ANNOTATED ORDINANCE p:mawea m.,nu Office of the City Attorney City of Ashland (503) 482-3211, Ext. 59 MEMORANDUM July 13, 1995 TO: The Mayor and Council FROM: Paul Nolte SUBJECT: An Ordinance Amending Ashland Municipal Code Section 9.08.120 to Increase Ground Clearance of Trees and Bushes Over Roadways From Ten Feet to Twelve Feet At the council's July 5, 1995, meeting the above ordinance was presented for first reading "by title only." This ordinance must be read in full as it has not been published. Additionally, the copy of the ordinance you received in your packets for the July 5th meeting was not the final version of this proposed ordinance as prepared for council. Attached is the ordinance in its final form to be presented at your July 18, 1995, meeting for first reading. Attachment c: Brian Almquist Peggy Christiansen Barbara Christensen Steve Hall (& Jerry Glossop) (s:\council\treetrim.mem) City Attorney City of Ashland (503) 482-3211, Ext. 59 MEMORANDUM July 13, 1995 TO: The Mayor and Council FROM: Paul Nolte SUBJECT: An Ordinance Adding Section 15.04.105 to the Ashland Municipal Code Relating to Barrier Removal Plans for Buildings and Establishing Liens for Such Plans As requested by the council, the attached ordinance has been amended from its first reading on July 5, 1995, to broaden the type of security acceptable to the city. Attachment c: Brian Almquist Peggy Christiansen Barbara Christensen Mike Broomfield John McLaughlin le:\council\berrier.mem) ORDINANCE NO. AN ORDINANCE ADDING SECTION 15.04.105 TO THE ASHLAND MUNICIPAL CODE RELATING TO BARRIER REMOVAL PLANS FOR BUILDINGS AND ESTABLISHING LIENS FOR SUCH PLANS. ANNOTATED TO SHOW DELETIONS AND ADDITIONS FROM THE FIRST READING ON JULY 5, 1995. DELETIONS ARE LINED THROUG14 AND ADDITIONS ARE ' THE PEOPLE OF THE CITY OF ASHLAND DO ORDAIN AS FOLLOWS: SECTION 1. The following section is added as Section 15.04.105 to the Ashland Municipal Code: 15.04.105 Barrier Removal Improvement Plans, Liens. A. The Building Official may approve a Barrier Removal Improvement Plan authorized under ORS 447.241 when 1. All requirements of that statute are met and approved by the building official; 2. The approval by the building official is made in writing together with the date of the approval; and 3. The value of the improvements required by the plan are entered into the city lien docket as provided in section 15.04 105 Brr adequate secui tty Is delt8d by the plan apfli~'>tnt as prautded Irt'sectic�n 15 Q41pS . B. iJrtless adegtaate seCtNrsty isepastted its prQVld$d in secltot 1 04 50 G; Tfhe value of the improvements required by the plan shall be chargeable as a lien upon the property subject to the plan. The city recorder shall enter in the city lien docket a statement of the value of the plan improvements together with a description of the plan improvements, the name of the owners of the property and the date of the approval of the plan by the building official. Upon such entry in the lien docket, the amount so entered shall become a lien upon the property. 1. The determination of value for the plan improvements shall be made by the building official. Such determination shall include the value of all construction work necessary to accomplish the plan, as well as all finish work, painting roofing, electrical, plumbing, heating, air conditioning, elevators, fire extinguishing systems and any other permanent equipment. The value shall also include the cost of future inspections by the Building Official to determine if the plan is being or has been met. 2. Upon completion of the plan improvements, the building official shall certify to the city recorder that all improvements have been made. Upon such PAGE 1-BARRIER REMOVAL PLANS ORDINANCE (v:urdlbmrier.ord) certification, the city recorder shall remove the lien on the property from the lien docket. 3. Upon partial completion of the plan improvements, the building official, when requested by the property owner or plan permittee, shall certify to the city recorder that plan improvements have been partially made. The certification shall state the value of improvements yet to be made and the city recorder shall amend the lien docket to reflect such value. G 4 If the plan is not completed according to its terms, the city may proceed to foreclose the lien in the manner provided by the general law in the State of Oregon for the collection of real property liens. No foreclosure suit shall be filed, however, unless the property owner is first given 30-days written notice specifying the nature of the incompletion and an opportunity for the owner to complete the plan within such 30-day period. G The plan applicant mar prfs�+idedetuate agcurtty trt suit squat tp he) +rlfie of t]t ltrrt�tertts rgtur�d In,the plan tp sire patrnanca ofa plan trt Ireu of the lte�t ctescrilaed trt section 1S� 1©�B Adequate sectutty pt�tt�dss but rs not f;�ttes�tcsa stan3ty bt>nd fur�5hed by a 5uret� eQmpa�y au€l�tariz�d tit do business in;Oreggr�pr alt ftrt~voGabte letter p#txedit fr�rrt a batik�i�trtg business itt Ore�tut at`such ether se�tartty ss the rrray be spr�tYa bythe director�f finance. The foregoing ordinance was first read by title only in accordance with Article X, Section 2(C) of the City Charter on the day of 1995, and duly PASSED and ADOPTED this day of 1995. Barbara Christensen, City Recorder SIGNED and APPROVED this day of 1995. Catherine M. Golden, Mayor Approved as to form: Paul Nolte, City Attorney PAGE 2-BARRIER REMOVAL PLANS ORDINANCE (p urd\barrier.urd) I, ---5e[`t RT M ENT"_OT July 10, 1995 ENVIRONMENTAL QUALITY Brian Almquist, Administrator City of Ashland WESTERN REGION 20 E. Main Ashland, OR 97520 Dear Brian: On behalf of the DEQ Western Region, we would like to express appreciation and thanks for the presentation you gave the Environmental Quality Commission during their July 6, 1995 workshop on the water quality in Bear Creek. With topics ranging from fishery issues-to wastewater reuse-to urban runoff, the Environmental Quality Commission received much pertinent information with which to assess the progress towards meeting water quality goals. It was very gratifying to hear that the local and state agencies have made substantial efforts to meld and compliment their respective efforts in the Bear Creek watershed. Important in this regard is the continued recognition that flow considerations have been incorporated into planning efforts, and that local citizens and governments are truly involved with Bear Creek. Thank you once again for taking the time to provide your information to the Environmental Quality Commission. Sincerely, al-c Dennis Belsky G Arnold on Gasrk cc: Steve Greenwood, Western Region Administrator 2()1 W plain,Suite_-D p4rdt11ni,lll: 97501 (503) 77o-6010 FAX (503) 7711-6202 DI:Q 111'111 103 r � B.. °o THE LOSS CONTROL LETTER SAFETY - LIABILITY - ENVIRONMENT A Publication of B& A Safety and Health Consultants-Oakland, California VOLUME XIII NUMBER 6 JUNE 1995 /THE DEBATE CONTINUES ,> SOME MORE VACATION TIPS We've mentioned many times the debate ` hen on vacation there are many who about electromagnetic fields as a cause of . 1 worry, with some justification, that an cancer. Now the American empty house is a magnet for burglars. Here, by Physical Society has issued a courtesy of the National Safety Council, are statement which appears to be some tips for safeguarding your home: the strongest declaration by a scientific society since the debate began. An article in the may 14 issue of the San Francisco Chronicle by William J. — Boyd of the New York r Times has quoted the Install outdoor spotlights and flood Society as stating that lights with motion sensors. "groundless fears about a possible link between Don't leave indoor lights on constantly powerlines and cancer when away from home. Use timers to were diverting billions of turn lights on and off randomly. dollars into mitigation work. More serious environmental problems are neglected -- the Use a timer to turn a radio on and off. burden of cost placed upon the American j public is incommensurate with the risk, if any." ! lock all doors and windows, and don't forget the sliding glass door. To put things in perspective the writer pointed out that the strength of magnetic fields is Put signs in your window that you are measured in gauss. Those radiating from power part of a neighborhood watch and that lines and appliances are measured in milliguass, you have installed at burglar alarm, even or thousandths of a gauss_A nearb wer line if neither is true. can radiate fields o S_to 46 milli - When on vacation ask a neighbor to In comparison, at a distance of one foot home keep an eye on your place and to pick appliances radiate fields from about 1 to 280 up the mail and newspapers from milligauss, the highest being for an electric can outside your home. opener. (Ali magnetic fields drop sharply with distance, following the inverse square law.) Ask your local police department for further steps you might take. % On the other hand, the earth's magnetic field to which humans and other organisms are I exposed, is abo 500 milliga$s�„ far greater EMERGENCY RESPONSE TO than those magnetic field that are man made. I HAZARDOUS MATERIALS What's more, these natural fields are operating constantly. n a response to a hazardous materials spill or ileak, it is best to leave it to the experts. But, This is a case of citizen activists forcing local you don't always know if it's hazardous and it governments to force utilities to take draconian is instinctive to attempt to help someone. measure because of murky, and seemingly Industrial Fine World, in the March/April issue, disappearing evidence. gave a chilling scenario. /—r/- Southern Oregon •" 1 Regional Economic Development. Inc J 132 W. Maim, Slc. 101 _. Mclllbrd OR 9]5(11 270r -- (503)773-9946 800-805-8740 ----- -- _. . Iax: 779-0`153 5J June 28, 1995 Cathy Golden, Mayor 20 E Main Street Ashland, OR 97520 Dear Mayor: We would like to invite you and your city council to attend a celebration in honor of our Southern Oregon Legislators. The festivities will take place August 9, from 5:00 pm to 9:00 pm, at the Red Lion Inn, in Medford. We would like to show our appreciation for all the excellent work they've been doing in Salem this session. We have an exciting evening planned and, very much, look forward to sharing it with you. Sincerely, Gordon Safl Operations Manager \.( 1119o1w lb l'al('lint.Lill of 1'In lob(olilleil 1`a:ilti ll.en a l I'll I r IIS. lklik :\.Ill.lnd C.1, A t'utln 1 ('omPa . In.. lowpllll v( It I, Ko. c t'.. .lb,lav IIS\\'I ISI'Cn lul. III A I:\ I. I'.0 41ccm I 1 \;¢inF`6 ..ul Ao.nn k., U.......lh .l 1 n_1 P\. Ko c VI �I C ., lu` I,nilaJ 1 I I I l 11 1,11t Il.v I.....0 ua i.0(l.. Pill Inlct,me ILm\e11MUp.n.NA. LOW, Vmo('anon ♦6 11 Llnm.1 1.....1, \\'P Nau r.A Oa\ Ilcu•I YIlk('o�pol aliou (Irene I AIM,('ily.�l \IadlbW.(ill al \....than Ilrcven A.n,I o l... \\'mlun,nen4 Ilun ill an:J lia alc ll.. IacA.un('aunry MaJhvJ Mail ],ill Ill(`able i\iun li�ttlm 1'. 1lnuill I IuNa� t'u. 1 '.l . _� _ -------------------------- ____ - ASHLAND COMMUNITY HOSPITAL June 29, 1995 Honorable Mayor Golden City of Ashland 20 E. Main Ashland, OR 97520 Dear Cathy, This is first to say thank you for your time and contributions at our Monday evening meeting regarding the hospital's corporate structure. Since the meeting, Brian Almquist, Peggy Christiansen, and I met to "debrief" the meeting. It was discussed that we summarize what we believe the issues to be and the process for looking at solutions for the issues. The issues are: 1 . The Healthcare industry (both providers and payers) is rapidly changing. 2. Ashland Community Hospital is seeing a need to pursue new and very different contractual and investment opportunities to be a continued provider of healthcare in this changing environment. 3. It is perceived by me that the hospital's current municipal status inhibits its ability to be flexible and to adjust to the changing environment. 4. Leaders representing the City and the hospital need to share information with one another about the industry changes and the impact of the perceived problems created by the hospital's current municipal status (the people at the Monday night study group). 5. If it is agreed by the leaders from our City and hospital that the hospital needs greater flexibility to access customers and to reduce costs, we need to look for mutually acceptable solutions. Low cost products and the ability to network quickly and confidentially are essential to my thinking. 6. Upon the development of mutually acceptable solutions (if a need is recognized by the study group), we will share this information with our community in an appropriate manner. 7. Throughout the process, the Council and the Hospital Board of Trustees will be kept fully informed on the efforts of the study groups. 8. The final step regarding any potential change in the hospital's corporate status obviously lies with our Citv Council. Any recommended change will come from the Study Group, to the hospital Board of Trustees, and then to the City Council. 280 Maple Street P.O. Box 98 Ashland, OR 97520 503-482-2441 In addition to capturing what Brian, Peggy, and I discussed Cathy, this is to ask a favor. Please give thought to the best way to share the points above with our City Council members. All the Trustees were briefed yesterday during their June Board meeting. Our concern is that in the absence of any information, we do not want anyone,,anywhere, to think "the Hospital is rebelling again"! In closing, thanks again for giving your time to join us as our Study Group learns that this nation's healthcare industry is truly reforming itself and this creates an environment for change in Ashland, Oregon. If your have any questions or comments, please give me a call. Sincerely, James R. Watson, Administrator JRW/kkq cc: Brian Almquist, Administrator, City of Ashland Stephen Lunt, Chairman, Board of Trustees ASHLAND PARKS AND RECREATION COMMISSION 340 SO. PIONEER STREET ASHLAND,OREGON 97520 PARK COMMISSIONERS: ° KENNETH J.MICKELSEN Director PATRICIA ADAMS �il� •'L ALLEN A.ALSING BOB BENNETT TERI COPPEDGE TEL.:(503)488-5340 LAURIE MacGRAW �REGO ,•' ' FAX:(503)488-5314 MEMORANDTJM TO: Honorable Mayor and City Councilors FROM: Ashland Parks and Recreation Commission DATE: July 14 , 1995 SUBJECT: Programs supported by Youth Activities Levy For your information and enjoyment, attached is some information regarding a few special programs which the Parks and Recreation Department has begun which are supported by the Youth Activities Levy. I:9ISCIIMEMOS.95 June 1995 a Page 2 June 1995 Page 5 13UCkpucking Siskiyou C cler y Movies Ashland Parks and Rec. Starting June 12 cheaper.-- 1 729 Siskiyou Blvd. # 488-5340 Open Swim --for the latest movie Hiking and other # 482 1997 Mon.- Fri. Noah's World of g listing, and prices call-- 1 :30pm - 4:45pm Water Outdoor Activities Teen Center Saf.lsun. Southern Oregon Event Medford 4 Cinemas 53 N. Main --The businesses below and Riding Hotline --The Teen Center offers 1 :00pm - 6:00pm # 488-281 1 offer outings, classes, and g 1 1 74 Progress Way different activities and # 488-BIKE # Special Programs have special event info.-- 773-81 1 3 events, for ayes I I -I5, such as swimming, hiking, # 488-0313 Reservoir Area, . The Ashland Outdoor Rogue Valley's ceramics, crafts, jewelry, Lessons # 488-5340 Upper Uthio 9 Y tie dying, roller skating, Store Movie 5 bowling, and many more. Opens July 5th 37 Third Street 1660 N. Riverside Ave. Believe it or not, it's FREE, Emigrant Lake 1 :00pm - 7:00pm It 1488- 1202 Bowling # 773-9961 For info. contact-- Open 1 O:OOam-Sunset 7 days a week S.O.S.C. Pool The Adventure Center --Lanes are open almost Southside Cinema Teen Center # 776-7001 Starting June 12 4 everyday, Junior Bowling 73 Winburn Way Re C. Swim 0 E. Main 1 221 S. Riverside Ave. League starts June 19. For Pioneer Ha!! Emigrant Lake 3:30 m-6:00 m # 488-281 9 more information contact- # 779-8630 g P P #488- 1900 Slides Mon. - Fri. Trinity tones Varsity Theatre Open Noon-6:30pm # 552-6236 1 505 Siskiyou Blvd. 166 E. Main volunteer 7 days a week 4t 488- 1 940 # 482-3321 0 776-7001 YMCA. Opportunities Garfield Wafter Park Activities YMCA San Juan Community Service Corner E. Main & Garfield Bicycle Trek Volunteer Program Water's on: Office Hours July 21 - July 30 J^n° U S Muse urns # (488- 1755 1 1 :OOam-8:OOpm Mon.- Fri. Grades 7,8, & 9 7 days G week 5:300m-9:00pm Rogue Valley 41C pacific Northwest Crisis Intervention # 488-5340 Saturday Mountain and Road Transportation Teen Line & Safety Clowns 8:00am-9:0Opm p Museum of Natural # 779-4357 Jackson Hot Sunday --The stores listed below District History Springs 1 :OOpm-4:OOpm have maps of local trails, y --Summer Special, Ayes b- race information, and other --Will be offering special Starting June 16 special ride information.-- 18 Yrs. can ride the bus courses, events, and n one-way for $.25.-- workshops for both parents open OOavy-993Npm Phone Number Cycle Sport and kids. Get their summer Bus Service brochure now!-- Water Stuff # 482-3776 191 Oak Street --The Y has a weight room, # x 779-2877 m, day camps, sports 488-0581 yv v n n Daniel Meyer Pool Rafting Hunter Park --grab some friends, it's camps, and much more.-- e SUMMER ' 93 Ashland Parks and Recreation Youth Newsletter June 1995 Volume ( Number I What is this? Pro's in Ashland! This Newsletter ;IV Bank of America is For information on is the key to a!! sponsoring the the camp, or to find B of 4 Jammin' out what Pro's will be your fun and Hoops Camp, a attending contact entertainment it) free basketball either the S.O.S.C. Ashland and the camp for youth Athletic Department surrounding areas, 7- 18 yrs. of 552-6236 or the this summer. Jammin' Hoops Hotline The camp will be held at I -800-844-4947. We have pool on July 20-22 at Southern Oregon State times, sport College. The camps, YMCA enrollment is limited, c o n t e n t s activities, and so if you want to many more fun participate, sign up Biking 2 activities to now. Bus info. 2 participate in this museums 2 There will be o free summer. barbecue on Friday, Park Schedules 3 June 22 for S.O.S.C. Classes 3 Don't let summer participants and their Sports Camps 3 pass you by, get families. The Pro's into the area's will be there Friday T.A.C. 4 for the barbecue, water Stuff y activities. helping with the camp, and much more... and to sign autographs. June 1995 Page 3 Brochure, Classes, or Hours 488- 1084 Schneider Museum of Art --Located on the S O.S.C. campus.-- For hours, or info. # 552-6245 9� Park AtiHLAN� Schedules Garfield Acfivities --Starting June 19th, coordinated activities will be offered. A Playground Leader will be on site from i p.m. - 7p.m., 7 days a week. For more Information contact-- Ashland Parks and Rec. # 488-5340 Uthia Park Open Dawn-Dusk --Offers tennis courts, a bond shell, a playground basketball courts, and many others-- For information or locations call # 488-5340 Recreation --Pool Tables and Video Games.-- Goodtimes Restaurant 1951 Hwy. 66 # 488- 1755 TAC --Starting June 21 st, of Ashlond Middle School, video gomes, pool tables, sports activities, and much more will be offered Wednesday through Saturday nights starting at 7:30 p.m. and closing at 10:30 p.m. For information contact-- Ashland Parks and Rec. # 488-5340 Southern Oregon State College at # 552-7672 Skate - Boarding --For Skateboarding event or competition info. contact-- Low Down Boards 565 A Street #488-8969 Garfield Skateboard Park 488-5340 Sports Camps --Each of these camps have a different deadline registration date, so if you are interested in participating in any of the fnllnwinr, rmmnc nlonco Grizzly Girls Basketball Camp June 26-29 G Grades 3- 12 L¢ Contact: Tim Pflug # 482-8771 Coast to Coast Soccer Camp July 5- 14 Boys/Girls Camp Breve Isser " 482- 1370 Scoring Clinic August 7- 1 1 Grades 9- 12 Contact: Steve Isser # 482- 1370 Southern Oregon Raider Football Camp July 23-27 Grades 5- 1 1 Contact: S.O.S.C. Athletic Department # 552-6236 S.O.S.C. Wrestling Camp State College Grades 3- 12 July 23-28 Contact: Pix Cue Raider Girls' Grades 6- 12 # 482-9372 Basketball Camp Contact: Bob Riehm 552-6363 June 18-22 Grizzly Football Ages 10- 18 Camp Contact: Shirley Raider Girls' July 10- I4 Huyett Volleyball Camp Grades 6- 12 # 552-6044 4ugustl3- 17 Contact: Jim Nagel Grades 7- 12 # 482-8771 Raider Boys Contact: Jeff Olson 552-6659 Basketball Camp Ashland Track July 10- 13 A C Camp Grades 5- 12 T July 17-21 Contact: Tom --The TAC is a new Contact: Bob Julian McCracken program that Ashlornd # 482-8771 # 552-6264 parks and Recreation has created for the middle school aged youth. The TAC Oregon Professional Bank of America will be located at Ashland Soccer Institute Boys & Girls Middle School and will open July 31 - August 4 Basketball Camp both the gyms for sports, Grades: U I 0-U 114 & July 20-22 and also the cafeteria for social gatherings and High School Ages 7- 18 events. For more info. or Contact: Mark Contact: Jammin' times contact-- r Summer 1995 Other sources of information: AARP Matt Kocmieroski 482-9365. Chamber of Commerce 482-3486. Community Center 488-0231. Community News column pub- lished in the Daily Tidings. Enid Rankin Neighborhood Fa- cility, varied activities. 772-2273. Medford Mail Tribune has a se- nior section every other Monday, a daily community page, and on Fridays the"Tempo" section. Rogue Valley Manor Senior Re- source Center. 857-7591. Senior Citizens Program, Yreka, CA. (916) 842-4455. Senior Views published monthly, 776-0429. The Senior Program 488-5342. Education and Enrichment American Assn. of University Women has special interest clubs including: bridge, books, antiques & collectibles, and others. Contact Martha McIntyre 488-3572. Ashland Herritage Committee Terry Skibby, Pres 482-2805. Ashland Historic Commission Mark Knox 488-5305. Ashland Public Library 482-1151 Ashland Toastmasters meets Tue 6:30 am at Oak Tree Restaurant. League of Women Voters forums on political issues. 482-1579. Mensa Judy Faulkner 488-2927. Pacific Northwest Museum of Natural History fosters understanding of the natural environment. 488-1084. Oregon Shakespeare Festival 482-2111. Ashland Parks & Recreation Dept. The Senior News 340 S. Pioneer St. Ashland, OR 97520 Rogue Community College call for class information. 772-7698. Rogue Opera 552-6400. Rogue Valley Genealogical Society has a library in Medford and monthly meetings. 770-5848. Schneider Museum of Art on the SOSC campus, 482-6245. Southern Oregon Historical Society has a museum, lectures, and workshops. 773-6536. Southern Oregon State College offers a senior (65+) rate for classes on a space available basis. Also at SOSC: Elderhostel a low-cost, short-term residential academic program for older adults; Senior Ventures (552-6262) offers study/travel programs in western states covering a wide variety of topics; SOLIR (552-6048) provides academic experiences for its members who are interested in life long learning. a� The Senior News A NEW RESOURCE FOR SENIORS Welcome to the first edition of The Senior News. This quar- terly publication is sponsored by the Ashland Parks Department and funded with money from the youth activities levy. Inside you will find informa- tion on social clubs, summer ac- tivity highlights, volunteer oppor- tunities, health and fitness, educa- tional and enrichment programs, and outdoor recreation opportu- nities in and around Ashland for senior citizens. The summer edition of The Senior News brings you many warm weather activities for the months of June, July, and August. Southern Oregon, and Ashland in particular, is a wonderful place to live. So, be sure to take advan- Refer to The Senior News for ideas on how to spend your leisure time. tage of the activities listed here. Copies of The Senior News are available at the Chamber of Commerce, the Ashland Parks Department in upper Lithia Park, the Ashland Senior Program at Hunter Park, and the Community Center. Have a great summer! ,vv,,.' ASHLAND PARKS Fi RECREATION The Ashland Senior Program The Ashland Senior Program was established in 1973 and be- came a department of the city in 1981. The Program provides a support system to the older resi- dents of Ashland, enabling them to live more independently and to continue as contributing members of the community. The friendly people at the Se- nior Program assist the City's older residents throughout the year in a variety of ways. Please call 488-5342, or drop by the of- fice at Hunter Park for more infor- mation on the following services: information, referral, outreach, the Senior Shuttle, monthly day trips, taxi service discount, health screenings, utility discount, sani- tary service discount, legal assis- tance, tax assistance, Medicare billing assistance, the Gatekeeper program, city recreation classes for seniors, and more. The Senior Program is a meal site for the Ac- cess Loaves & Fishes program. Lunch is served Monday-Friday 11:30 am- 12:30 pm. Social and Recreational clubs: AARP Ashland Chapter #3434 meets 3rd Thursday monthly(exc. July & Aug.) at 1:00 pm at the Community Center. Contact: Matt Kocmieroski 482-9365 American Legion meets 1st & 3rd Mondays at 7:00 pm. Con- tact: Frank D'Entremont 488- 2211. Ashland Duplicate Bridge Club meets Mondays at 7:00 pm& Fri- days at 12:15 at the Community Center. Contact: Jo Lopez 488- 1844. Ashland Folk Dancers meet Fri- days at 7:30 pm at the Community Center. Contact: Michele Bashaw 482-4328. Ashland Garden Club meets 1st Monday each month (except July & Aug.) at the Community Cen- ter. Contact: Hildegard Von Fuchs 482-0329. Ashland Senior Citizens' Club meets Tuesdays at 1:00 pm at the Community Center for Bingo, cards and refreshments. 4th Tues- day of the month is a potluck at 12:30 pm. Contact: Caroline Lan- glois 482-3942. Bellview Grange Contact: Marie Ireland 482-3730. Elks Lodge 255 E. Main. Con- tact: Matt Botermans 482-3911. Hands All Around Quilting & Stitchery Group meets Wednes- day 10-2 pm at the First United Methodist. 482=4401. Brown bag lunch. Hillah Temple meets 1st Friday of the month. 482-2256. Kiwanis Club meets Tuesday at noon at Mark Antony Ballroom. Contact Sandy Kuykendall 482- 3026. Lions Club meets 2nd & 4th Tuesday at 6:00 pm at Andre's. Contact: Dan Bulkley 535-5979. Lords & Ladies Square Danc- ing meets 3rd Friday each month at Helman school. Masonic Order meets 2nd Thursday at 7:30 pm & for morn- ing coffee every Thurs. 10:00 am. Contact: Russell Stone 482-8832. Do you have club or activity information you would like included in The Senior News? Contact the Ashland Parks Dept. at 488-5340. Pinochle Club meets Wednesday 6:30 pm at the Community Cen- ter. Contact: Denise 488-0059 Rogue Community Chess Club open to all levels. 779-1642. Rogue Valley Audubon Society meets 3rd Tuesday of each month Summer Highlights at 7:30 pm. Contact: Mike Uhtoff 482-3241. Rotary Club of Ashland meets Thurs noon at Ashland Hills Inn. Rotary Club of Ashland Lithia Springs meets 7:00 am Tuesday at Community Center. Soroptomists meets Wednesday noon at Ashland Hills Inn. Super Seniors meet the 3rd Thursday at noon for luncheon and meeting at the Methodist Church. They take monthly trips. Trinity Lanes has senior no tap bowling leagues meeting Wednes- days at 1:00 pm and doubles play- ing Mondays and Thursdays at 1:00. Contact: Kelly Davis 488- 1940. Women's Civic Club meets at 12:45 on the 2nd & 4th Mondays for social bridge card parties at the Community Center. Contact: Dorothy Murphy 482-0571. Lithia Park - Park walks Sundays and Wednesdays at 10:30 am spon- sored by the Northwest Museum of Natural History. A naturalist will lead the one hour walk sharing information about the biology, geology, and history of Lithia Park. Meet at the park entrance. Free perfor- mances at the Butler Bandshell: Thursday nights at 7:30 pm, June 22 thru August 10, Ashland City Band; Monday nights at 7:30 pm, July 10 thru August 28, State Ballet of Oregon. Country Western Line Dancing for seniors every Monday 1:00-2:00 pm at the Hunter Park Building. Free. 488-5342. JUNE Tuesday mornings"Walk& Talk" programs. Call the Senior Program for more information on time and destinations, 488-5342. June 6th at 7:30 pm at the Butler Bandshell in Lithia Park - Southern Oregon Symphonic Band. Free, June 15th AARP anniversary celebration noon at Pioneer Hall. Reser- vations required, contact Matt Kocmieroski 482-9365. June 20th Walk on the Lamb's Mine Trail sponsored by the Parks Dept. Call for details 488-5340. Free. June 21st Senior Program trip to Wildlife Images. 488-5342. Summer 1995 S Volunteer Opportunities Community Services Volunteer Program. Frank D'Entremont has information on many, many volunteer positions. 488-2211. Foster Grandparents are seniors working with children in a variety of settings. Low income persons are reimbursed. 776-2760. Age Wise Age Well a peer coun- seling program for older adults. Contact Linda Ferguson 776- 7306, Jackson Co. Public Health. Retired Senior Volunteer Pro- gram helps seniors get involved through volunteering. 779-5257. The Oregon Shakespearean Festival has exciting volunteer opportunities in a variety of areas. 482-2111. Pacific Northwest Museum of Natural History utilizes many volunteers. 488-1084. Summer Highlights The Great Outdoors Adventure Center has information on all types of commercial recreation opportunities. They offer a free reservation service. 488-2819. Ashland Family YMCA offers Adult Outings, trips for active seniors to nearby points of interest. Call for upcoming trips. 482-9622. Ashland Ranger District has maps, pamphlets, "recreation opportunity guides", and knowledgeable rangers. Bear Creek Greenway has a paved trail starting on Hwy. 99 north of Jackson Hot Springs that follows Bear Creek to Medford. Native Plant Society monthly meetings Sept. -June. 482-0093. The Sierra Club sponsors walks and hikes. Call 734-6621 for a recording of upcoming events. June 25th at 7:30 pm at the Butler Bandshell in Lithia Park - The American Band College. Free. June 30th at 6:30 pm at the Butler Bandshell in Lithia Park - 234th Army Band. Free. JULY July 4th Don't miss the ap rade through downtown, festivities in Lithia Park, and fireworks. Also the 19th Annual 4th of July Run. July 18th Trip to Hyatt Lake sponsored by the Parks Dept. Call for details 488-5340. Free. July 19th Senior Program trip to the County Fair. 488-5342. July 28-30 10:00 am - 5:00 pm Siskiyou Woodcrafters Guild "Summer Show of Fine Woodworking". Phil Clark 482-5180. July 29th at 6:30 pin at the Butler Bandshell in Lithia Park - Rog e Opera. Free. AUGUST Aug. 22 Trip to Grizzly Peak sponsored by the Parks Dept. Call for details 488-5340. Free. Aug. 23rd Senior Program-Jet Boat ride on Rogue River. 488-5342. Health and Fitness Ashland Family YMCA has a full weight room with exercise equipment and a very popular senior fitness class meeting Mon., Wed., & Fri. 9:30 am. 482-9622. Ashland Public Tennis Courts are free and located at Lithia Park, Helman School, and Hunter Park (with lights). Ashland Racquet & Fitness Center water aerobics class Tues & Thurs, 1:30 pm 482-4073. Big AI's Tennis Tournament July 14-16, 482-8796. Oak Knoll Golf Course has a special mid week price: Weds. 9 holes-$7, 18 holes-$11 482- 4311. Oak Knoll Men's Golf Club - Kirk David 488-1630. Oak Knoll Women's Golf Assn. - Liz Karpen 535-5333. Daniel Meyer Memorial Pool has lap swim and open swim times. May 30 - June 16th, Mon- Fri, lap swim is 5:15-7:00 pm. Summer hours, June 12-Sept. 4, for lap swim are 6:30-8:00 am, 12:00-1:15 pm, and 6:15-7:15 pm Mon-Fri, and 11:00-12:30 Sat & Sun. Open swim is 1:30-4:45 pm Mon-Fri, and 1:00-6:00 pm Sat & Sun. Water aerobics classes also available! For more information call 488-0313. Providence Hospital & Medical Center offers community education seminars, services, classes, health screenings, and support groups. 770-1366. Southern Oregon State College has lap swim times open to the public. er goo," � - at � - Fur Garf 'leldark Sunday through Saturday June 19 - September 1 , 1995 1 :00 pm to 7:00 pm This summer Garfield Park will be the site of many fun activities for kids. A Recreation Leader will be on site from 1 :00 to 7:00pm to coordinate various active games, quiet games, crafts and special events. Activities such as kickball, soccer, volleyball, double dutch jump rope, and frisbee will be offered for drop-in participation, as well as quiet games like cards, checkers, and puzzles. The Recreation Leader at Garfield Park will also have available several different types of Arts and Crafts for children to participate in, including painting, paper mache, nature crafts, recyclable crafts and many, many others. There will be several special events, tournaments, and contests, including Bicycle Rodeos, Skateboard Contests, Basketball and Volleyball Tournaments, Water Play Games, Crazy Olympics, Sand Castle Building, a Pet Show, and many many others. Although this program is intended for elementary aged children, parents or older brothers and sisters are encouraged to come by and assist, help organize a game, or act as a referee! In addition, parents are also reminded that this program is not intended to be a Day Care Service, and that it's not a good idea to drop off small children for the entire day alone. If you have any questions or want to help out with this program as a volunteer, please contact the Ashland Parks and Recreation Department, at 488-5340. 141164�0-.1 VN : .. Ashland Parks and Recreation Department 340 South Pioneer St. Ashland, Oregon 97520 (503) 488-5340 Country western Line Dancing For those 55 and older Hunter Park Building Mondays, from 1 :00 - 2:00 pm (right after lunch!) May through August You don't need a partner for this fun way of dancing and socializing. All dances are instructed at a very basic level. The instructor will work at the pace of the class. Wear comfortable clothes and shoes. You don't need boots! First day is May 15. All classes are FREE!1 if you need transportation contact the Senior Program staff at 488-5342, by the Friday before to get picked up on the Senior Shuttle. If you have any Questions call Sharon at the Senior Program Office, 488-5342, or Jill at the Ashland Parks and Recreation Dept, 488-5340. Instructor: Dorothy Bernhardt-Eicher Ashland Parks and Recreation Department J 0 O , TmA ■ ■ Ashland Middle School Wednesday thru Saturday Night 0 o,0 7:30pm to 10:30pm June 21 - August 12, 1995 Hey guys - looking for something to do on a hot summer night? Stop on over at the T.A.C. located in the Middle School on Walker Ave. in Ashland. Every Wednesday through Saturday evening June 21 through August 12th, both of the gyms and the cafeteria will be available for middle school kids to participate in various sports and activities. Southern Oregon State College students will be on hand to supervise games of basketball, volleyball, dodgeball, ping pong, and many others. An indoor roller hockey game is in the planning stages. In addition, the cafeteria will be utilized for social activities, such as video, Sege, Super Nintendo, a pool table, foozeball, air hockey, crafts, dances, and many special planned events. This program is intended for middle school age kids, and is a direct result of your support of the Youth Activities Levy. "T.A.C. = Teen Activity Center Ashland Parks and Recreation Department 340 S. Pioneer St. Ashland, Oregon 97520 (503) 488-5340 r City Attorney City of Ashland (503) 482-3211, Ext. 59 MEMORANDUM July 13, 1995 TO: The Mayor and Council FROM: Paul Nolte SUBJECT: An Ordinance Adding Section 15.04.105 to the Ashland Municipal Code Relating to Barrier Removal Plans for Buildings and Establishing Liens for Such Plans As requested by the council, the attached ordinance has been amended from its first reading on July 5, 1995, to broaden the type of security acceptable to the city. Attachment c: Brian Almquist Peggy Christiansen Barbara Christensen Mike Broomfield John McLaughlin Is:\council\barrier.mem) ORDINANCE NO. AN ORDINANCE ADDING SECTION 15.04.105 TO THE ASHLAND MUNICIPAL CODE RELATING TO BARRIER REMOVAL PLANS FOR BUILDINGS AND ESTABLISHING LIENS FOR SUCH PLANS. ANNOTATED TO SHOW DELETIONS AND ADDITIONS FROM THE FIRST READING ON JULY 5, 1995. DELETIONS ARE LINED THROUGH AND ADDITIONS ARE $44DEE1. THE PEOPLE OF THE CITY OF ASHLAND DO ORDAIN AS FOLLOWS: SECTION 1. The following section is added as Section 15.04.105 to the Ashland Municipal Code: .. 15.04.105 Barrier Removal Improvement Plans, Liens. A. The Building Official may approve a Barrier Removal Improvement Plan authorized under ORS 447.241 when 1. All requirements of that statute are met and approved by the building official; 2. The approval by the building official is made in writing together with the date of the approval; and 3. The value of the improvements required by the plan are entered into the city lien docket as provided in section 15.04 105 B or adequate sec€rtty Is deposited;E�y the plan �ppG��rtt as prgvrded lR sect�csn '15 q4 'j�5 G. B. Unless ail glaw 15 depv** d as rOVldad in S Cti a i5 0�}X05 C Tike value of the improvements required by the plan shall be chargeable as a lien upon the property subject to the plan. The city recorder shall enter in the city lien docket a statement of the value of the plan improvements together with a description of the plan improvements, the name of the owners of the property and the date of the approval of the plan by the building official. Upon such entry in the lien docket, the amount so entered shall become a lien upon the property. 1. The determination of value for the plan improvements shall be made by the building official. Such determination shall include the value of all construction work necessary to accomplish the plan, as well as all finish work, painting roofing, electrical, plumbing, heating, air conditioning, elevators, fire extinguishing systems and any other permanent equipment. The value shall also include the cost of future inspections by the Building Official to determine if the plan is being or has been met. 2. Upon completion of the plan improvements, the building official shall certify to the city recorder that all improvements have been made. Upon such PAGE 1-BARRIER REMOVAL PLANS ORDINANCE (p:ord\barriar.ord) certification, the city recorder shall remove the lien on the property from the lien docket. 3. Upon partial completion of the plan improvements, the building official, when requested by the property owner or plan permittee, shall certify to the city recorder that plan improvements have been partially made. The certification shall state the value of improvements yet to be made and the city recorder shall amend the lien docket to reflect such value. C- '''If the plan is not completed according to its terms, the city may proceed to foreclose the lien in the manner provided by the general law in the State of Oregon for the collection of real property liens. No foreclosure suit shall be filed, however, unless the property owner is first given 30-days written notice specifying the nature of the incompletion and an opportunity for the owner to complete the plan within such 30-day period. fhb plan epplicant mar provade adequate sQnty a su `egtta##tithe value R7? ar�prments!'eglnt'ed In the plait to secure periRt�rtte fhq plan 1n 1[eu bf the lien t�ese,�becl to section 15 f74 105 B Adequate sevu��ty �c�tfes but rs nvt ��ntted tc>,a s€�rety bond ic�rrushed by a surety oonzpar�y. at> ffn}zd tt>do twslness lr pregRr�pr an �rrevRaable letter ta#txet frt�rn a EaatSk tla�ng.business�n C?r�gtxt t)C suc'� RtleC SeCUnty as tha nay be�ppr[�ve�! by';the erector o finant The foregoing ordinance was first read by title only in accordance with Article X, Section 2(C) of the City Charter on the day of 1995, and duly PASSED and ADOPTED this day of 1995. Barbara Christensen, City Recorder SIGNED and APPROVED this day of 1995. Catherine M. Golden, Mayor Approved as to form: Paul Nolte, City Attorney PAGE 2-BARRIER REMOVAL PLANS ORDINANCE (p:ard\barrlar.ard) C I T Y O F ASHLAND `­ C I T Y H A L L ASHLAND,OREGON 97520 telephone(code 503)482-3211 5 July 1995 Re: Proposed ADA Ordinance To the Council, As you know I am against the adoption of the proposed ordinance to enforce compliance with the ADA. I disagree with its presentation as being "beneficial" to property owners from supposed options it gives to immediate compliance. But there is more to it than that. First, due to the ADA and other building regulations, costs have been driven up from the increased complexity of the whole building regulation process. I think we should consider affordability dialogues as a waste of time unless we also talk about building regulations and increased complexity as a cause of increased costs for construction. (Please see copy of letter sent to Councilors Hauck and Arnold in 1993.) Secondly, with regards to ADA in its current form, some of its provisions are in direct conflict with our Comprehensive Plan and our Downtown Plan. The act also has provisions that are mutually exclusive to downtown viability. I shall attempt to communicate how. The ADA in its current form requires verticle access, in other words an elevator, for the first floor of multi-family residential or mixed use. In other words if one is to place an apartment above a store or office as we would tend to encourage, there either has to be a ramp or there has to be an elevator. An acceptable elevator would cost a minimum of $25,000. Ramps often are not practical. Who would be so uninformed as to capitalization costs or so generous as to absorb $25,000 additional cost in adding one unit, or even 5 units? No one, of course. Therefore, we won't be seeing much mixed use unless the project was at the threashold where an elevator would pay, but that kind of project is often out of scale with what we want in Ashland. If we want to have more mixed use and the compact urban form which mixed use encourages, this provision of the ADA precludes that. Why would we zealously enforce an Act that promotes sprawl by precluding mixed use on small scale projects? The ADA also calls for verticle access for commercial additions of any size if the first floor of existing commercial exceeds 3000 square feet. Therefore, if a building owner or store owner wanted to add an office of 500 square feet upstairs separate from the main business in a building, verticle access would be required, In other . words one has to install a $25,000 elevator. Those with stock in elevator companies are undoubtedly quite pleased with this provision, but those interested in expanding commercial uses in traditional downtowns aren't. Again this type of thing would serve to promote sprawl in that it is cheaper and easier to expand or build one floor structures on the fringes of communities where the wide-open, auto oriented spaces lie. For this second example, one can apply for a waiver. It sounds simple, but the waiver Isn't granted locally but upstate, and few have what it takes to get this job done easily. The threashold of upstairs additions allowable without ADA compliance should be at least 4000 square feet. To sum up, unless a person goes and gets building permits routinely they have no idea of how crazy the whole process has become, particularly for commercial remodels. It is unfigure-out-able or so expensive that commercial remodels in older areas do not pay. 1 would never advise anyone to do one unless the laws change. Therefore, I would like our Community Development Director and our Chief Building Inspector to become advocates for the revision of the ADA not the zealous enforcers of something that would preclude the accomplishment of some of the visions of our Comprehensive and Downtown Plans. Thank you Brent Thompson Councilor cc. Congressman Wes Cooley Senator Mark Hatfield Senator Robert Packwood L C I T Y * O F A S H L A N D ". C I T Y H A L L 16 July 1995 ASHLAND,OREGON 97520 telephone(code 503)492-3211 To Mayor Cathy Golden and members of the Council, There is no basis in law or logic for any City Councilor, Planning Commissioner, or Historic Commissioner to remove themselves or to be removed from any land-use hearing concerning annexations or any other land use issue about which they have written or voiced opinions. Beliefs that a member's "previous general bias" disqualifies or gives a governing body the power to disqualify that member in quasi- judicial matters is wrong. The notion of disqualifying members for their previous views in an attempt to better the process is a perversion of good intentions. I believe there has been confusion between the terms quasi-judicial and judicial, and that we have been talking of a standard for participation in land use decisions which does not exist. Land-use decisions are not court trials. There are a number of reasons for why disqualification for having general opinions is wrong or why any good results in following such a concept is outweighed by the bad. First, in elected positions, individuals run for office on what are called platforms. A platform is a summary of opinions and ideas. if we carried the logic of disqualification for previous opinion to its logical conclusion, then anyone who ran for City Council would have to disqualify themselves in land-use hearings for previous statements about any position on land-use such as transportation, parking, density, affordable housing or any other related subject. In my particular case, my opponent for the City Council favored low density and spreading the city out. That would mean that she would have had to disqualify herself from any annexation hearing as having a previous bias "to spread the city out". Another candidate might run on a platform favoring more parking and opposed to an open space program as being an Infringement on the City's ability to provide enough asphalt for cars to drive and park on. Would that mean that the elected official had to step down on land-use issueswhenever the subjects of open space, parking and roads arose? One might make the argument that the concept of`previous bias" only applies to individuals once they win an election or take office, but that would mean that for elected officials their bias or views as stated In their campaign are acceptable providing they never again mention their campaign promises or views and never try to carry them out. There is no basis for an assumption that any determination could be made as to what point in time a bias on land use issues would be acceptable or not in public life. Nor can any assumption be made that once elected a candidate's bias would suddenly 'go away". Another aspect of the bias issue would be the perceived magnitude or notoriety of bias. If one decsionmaker spoke their view concerning a land-use issue on the record with a limited audience or off the record but within the hearing of another, and another wrote about that issue in a widely distributed essay, column, textbook or other work, what is the difference between their bias? The only difference is in the notoriety of their respective bias. There is no way that degree or strength of views can be measured, however. Thus, the respective notorleties of `previous bias" is irrelevent. If their was any validity to the "disqualification for previous bias" notion, then proponents or opponents of any land use proposal might find it in their interest to spend hours in quests to discover decisionmakers' previously quoted or written views relating to the issue. They could then move to disqualify anyone not noticeably in agreement with their position. Outside of public forums we could expect spying by individuals attempting to learn the general views of decisionmakers to determine whether or not a disqualification campaign should be launched. Since everyone has views, those most diligent and enduring in discovery to find information that might be used to disqualify decsionmakers would likely prevail. Disqualification in land-use matters for previous general views would mean that the only acceptable candidates for elected or appointed offices would be those with no views on land-use. But this might lead us to the conclusion that an individual with no views has no interest or knowledge in the matter either. Why would we elect such a person? A further difficulty with the notion of 'previous bias" concerns what issues are subject to this scrutiny and what are the threasholds of importance in those issues. Are parking-lot layouts covered? Are setback variances covered? Is the decision making body to vote each time as to what is a relevant issue to raise the possibility of disqualification.. Then is the body to vote on each member to determine whether or not that individual is deemed by the others or the City Attorney to have crossed some threashold that disqualifies that person. At a time when the public indicates that they want leadership from public servants the "disqualification for previous bias" notion goes contrary to this public desire. Even if there was validity for disqualification of elected and appointed officials for "previous general bias" In land-use matters any harm done by not disqualifying a decsionmaker is far less than the harm in disenfranchising the voters who elected that person. Likewise the harm in "previous general bias" to fair proceedings would also be overshadowed by the censorship or loss of free speech rights of those elected or appointed officials with an Interest in or knowledge of land-use issues. Thus, in land use proceedings, general views, philosophies, or vision cannot be grounds for disqualification from participating in decisions. Thus no Councillor, Planning Commissioner, Historic Commissioner or other Commissioner can be barred from participating or voting In an issue where they are on the record as previously having views. The whole concept of quasi-judicial proceedings evolved to disclose conflicts of interest regarding.,financial gain or loss from land-use denials or approvals and to ensure that evidence for a particular issue is presented in a public forum and not out of the public view. The quasi-judicial concept was not intended to bar decision makers, particularly elected decisionmakers, through censorship, from being leaders on the future and destiny of their communities nor to disenfranchise the voters who elected them because of their views. Brent Thompson a c u O 0 r h N N Cl fM�l r P b Q C W M n n n 00 n . n h h h FJ N .. .• b V D\ y � y c a7 .'gym ou m Ul va 3 � " r A •",J u Q & � r' s •.�0 9 > v ` � v y y � w c LV u u vi � oo a -" o0 o arnrno n o M h •��.. b M W N M 4: sy .� Q •C 1 h �O eri of � .. .-� .�+ vi � N ri ,C y M 7 � a z U u c � s Q _10 42 Q u � _ L O ono m V vj M V - m m a N uU, v N h in `ry h 6 v c z A e w Q a •O •C N Y O t nG. O U V .�. r `o o `o `o `o cd C d I..i ✓ N a VI ., P T T T T T A w ti n w 9L m = o y aulw�4 NOTICE The Ashland City Council will be touring the site of the proposed annexation (located behind Ashland Hills Inn) Monday, July 17, 1995 at 3:00 p.m. in preparation for the hearing scheduled for Tuesday, July 18, 1995. The Ashland Planning Staff will also be in attendance. PLEASE MEET AT CITY HALL AT 2:50 P.M. 05/13/1995 16:08 5034888216 Q PAGE 03 May 13, 1995 Members of the City Council City of Ashland Dear Council Members: As the attached letter to the Daily Tidings indicates, I believe that the proposed annexation to clear the way for the 01-5 project" is not at all in the best interests of Ashland and its citizens. I urge you to reject the Planning Commission's recommendation that such a sprawling appendage be approved. Sincerely, Ger���naugFi" - Cavanaugh D.O.Box 247 Uhhtnd.OR 97520 -/4 z -Gsy 3 65/13/1995 16:08 5034888216 Q PAGE 04 Editor, Letters May 12, 1995 Ashland Daily Tidings Greetings: A dissenting opinion in regard to your editorial •supporting of the 1-5 housing project. The proposed development should be rejected because it is a "Potemkin Village," a sham neighborhood, cut off from the rest of the town by highways and inadequate roads that will force the residents into their cars. In other words, it is precisely the type of "growth" that we wish to avoid. You support the proposed annexation of land east of 1-5 for the construction of single family homes on the grounds that 'affordable" housing will be included in the development and, more important, that the finished project will constitute a 'neighborhood." You claim that this is the type of 'neighborhood" that Ashland citizens expressed a preference for in the 'Vision Planning Conference" of last March. Nothing could be further from the truth. A neighborhood is more than a grid of .houses with garages in the back and porches In the front. It is a cluster of complementary and multipurpose social entities: homes, retail stores, studios, offices, cafes, cultural centers and other public meeting places. Such a human-made construct facilitates both the sense of a separate 'neighborhood" and a connecting relationship to the rest of the town. I leave aside the very important issues related to financing the provision of the necessary sewers, water supplies, utilities, roads, police, fire, etc. The real problem is that the proposed development Is an inadequate substitute for a 'neighborhood." You should reconsider your editorial position. Sincerely, Gerald Cavanaugh Cavanaugh P.O.Box 247 :Mand.OR 97520 May 20, 1995 780 So. Mountain Ashland, Or. 97520 Mayor and City Council, Ashland, Oregon Although three commissioners expressed alarm over, the hazards of the connections between the city and a proposed annexation to provide for an 173 lot subdivision, the Commision voted in favor of the annexation rather than address the questions of safety 'and public health and possible solutions to the problems . The land to be annexed has two points of access to the city proper.Both are narrow freeway overpasses - one, the Highway 66 overpass, is already dangerously crowded, and the other, the East Main Street overpass,has no bicycle lanes, and is frightening for pedestrians as well as bikers. (I met Randy Warren at the Planning Office who had just survived a scary bike ride over this overpass when a truck mirror grazed his helmet. ) Can you see some 100 kids, separatdd from their school fellows, playgrounds, playing fields, theatres and shops, risking their lives daily to get to the city? The commissioners must be guided by certain criteria. Apparently some commissioners believe they do not have the criteria to deal with safety issues. You have urged a city traffic mix of pedestrian,bicycle and auto. I ask that you review and perhaps re-write criteria for planners to be sure safety and public health considerations are securely covered, and to delay annexation until reasonable safety can be assured. Thank you for your attention. Virginia Cotton r----------------- "✓ - /< 7 �� 590 Glenview Drive Ashland, Oregon 97520 May 30, 1995 Ashland City Council Ashland, Oregon 97520 Dear Council Members & Mayor: By one vote, the Planning Commission recommendation for annexation #95-036 allowed the phrase, "affordable housing", to have precedence above all other guide lines in the Ashland Comprehensive Plan, which is like a "tail wagging a dog". That recently added and loosely defined affordable phrase, interpreted as the dominant condition, could cause this annexation and all sorts of future annexations to splinter and undermine the intent of the whole Comp Plan. This proposed annexation may have some nice details, however its totality is inappropriate to Ashland because of its location. IT IS A GEOGRAPHICAL GHETTO. Ghetto comes from the Hebrew word, ghet, which translates as "separation". This parcel is bounded by 1-5, an interstate freeway, by East Main,a major thorough-fare, and the Ashland Hills Inn, an enormous tourist accommodation. Furthermore, the site parallels the airport runway and is part of the airport overlay. The site is GEOGRAPHICALLY FIXED AS A SEPARATION, forever unable to interweave its 170 homes into the existing fabric of the City. No expensive transportation fix being discussed, like pedestrian and bike lanes cantilevered onto the freeway overpass, can ever alter the separateness of this parcel! Sustained, successful planning must not ignore the acknowledged authority of A Pattern Language. Pattern #3 says, "Continuous sprawling urbanization destroys life, and makes cities unbearable." Pattern #5 says, "The suburb is an obsolete and contradictory form of human settlement." Pattern #17 says, "Every community that has coherence ...is never split by a high speed road,...". Quite simply, this proposed annexation across the freeway contradicts both the "in- fill" philosophy and the long established criteria set forth in the Comp Plan. Respectfully submitted, Marilyn Briggs June 5, 1995 To the Mayor and Members of the City Council City of Ashland, Oregon 97520 - Re: PLANNING ACTION 95-036: Annexation of Approximately 40 Acres and Rezoning of Approximately 8 Acres Within City Limits The Council is urged to not approve Planning Action 95-036. Policy XII-2 of the Ashland Comprehensive Plan was amended in 1992 and reads as follows: "The City shall incorporate vacant land only after a showing that land of similar qualities does not already exist in the city limits; or to incorporate lands which would result in increased oppor- tunities for affordable housing or economic development; or if annexation is necessary to alleviate an existing or prob- able public health hazard; or when existing development in the County has or will have in- adequate water or sanitary sewer service; or when the parcel has existing City of Ashland services. " The application and the City staff report both emphasize the afford- able housing criterion to justify the subject annexation. Yet City policies on affordable housing are out of touch with realities when related to income levels of Ashland citizens. The City 's housing officer has indicated that the following maximum incomes have been established for purchased affordable housing: one person - $ 32,460; two person family - $ 37, 210; three person family - $ 41 ,828; four person family - $ 46,446. The City subsidizes affordable housing with density bonuses and waivers of systems development charges. Systems development charges have the objective of spreading costs of growth equitably between existing structures and new construction. Systems development charges for affordable housing in the proposed annexation would approximate $ 4,500 to $ 5,000 per dwelling. Density bonuses also have monetary values but are difficult to estimate. Do individuals in the foregoing income brackets merit subsidies from other citizens of Ashland? Many of those paying for the subsidies have incomes below those of the beneficiearies of the subsidies. Is the City dealing fairly, squarely, and justly with all citizens of Ashland when annexation policies force low-income residents to help provide subsidies for middle-income people, some of whom may be newcomers to the City? (over) The proposed development would add to urban sprawl that would have negative effects on Ashland. Sprawl would aggravate auto con- gestion, create public transportation problems, add to the overcrowd- ing of schools , require increased police and fire-protection services, put stresses on the existing infrastructure, and have adverse effects on tourism (a key element of Ashland ' s economy) by diminishing the charm of Ashland. Sprawl does not increase long-term and sound economic development; it has negative economic as well as negative social impacts. Furthermore, growth must occur only within the scope of available resources The proposed annexation would not alleviate public health haz- ards, but rather aggravate them. The City is facing the following problems affecting the health of the community: (a) Inadequate water supplies; (b) Cleaning up waste water discharged into Bear Creek; (c) Increased air pollution from increased auto traffic. Who will benefit from the annexation? The developer, builders and their suppliers, financial institutions that provide mortgage money, and some purchasers of dwellings in the proposed development. Who will be disadvantaged? The majority of the present residents of Ashland because sprawl impairs the livability and quality of life in the community. Furthermore, all low-income citizens will be disad- vantaged because they will be taxed (albeit indirectly) to subsidize purchasers of the so-called affordable housing in the proposed development. City planning should mitigate potential adverse effects of population growth. Concern for the quality of life should be a common goal . All citizens of Ashland should join forces in its behalf. Planning Action 95-036 should be rejected . Please enter this letter in the public record .. Sincerely yours, Ilse S. Nicholson 1575 Greenmeadows Way Ashland, Oregon 97520 JOHN W. NICHOLSON 1575 GREENMEADOWS WAY ASHLAND,OREGON 97520 June 12, 1995 To the Mayor and Members of the City Council City of Ashland, Oregon 97520 Re: PLANNING ACTION 95-036 - Annexation of Approximately 40 Acres and Rezoning of Approximately 8 Acres Within City Limits Planning Action 95-036 should not be approved. One premise of the Ashland Comprehensive Plan (page II-1 ) is that the City can and must guide changes for the best interests of Ashland residents. The proposed annexation is inconsonant with that objective. The City' s limited water supplies, problems with waste-water dis- posal , deficiencies in transportation facilities, and negative socio- economic impacts from urban sprawl (that the proposed development would create) all indicate that the annexation is not for the best interests of Ashland residents . Both the developer 's application and the City staff report use affordable housing to justify the annexation. When one digs into details, affordable housing turns out to be what is affordable for middle income people. Qualifying income for affordable housing starts with $ 32 ,460 for a single person and goes up in stages to $ 46,446 for a family of four and even higher as family size in- creases . The cost of an affordable house would approximate $ 100,000 for a two-bedroom unit in the proposed development. Affordable housing in Ashland is subsidized through waivers of systems development charges (SDCs ) and with density bonuses for developers . The SDCs on a two-bedroom house would approximate $ 4, 500 to $ 5 ,000. Under Oregon law, Ashland can charge SDCs only for water facilities, sanitary sewers, storm sewers , transportation projects , and parks . Ashland SDCs are low when evaluated against the capital costs that growth entails in the foregoing categories. Furthermore, existing residents will have to pay most of the tab for capital costs of growth associated with schools, public buildings , police and fire-protection facilities , and possibly others . The monetary amounts of density bonuses are hard to determine because benefits accrue indirectly. Nevertheless , density bonuses are costs of growth that existing residents must share. Public costs of growth should be born by those creating that growth. Middle-income people do not merit City subsidies to reduce or avoid their fair share of growth costs. The City ' s regressive tax structure will force low-income people to pay a significant portion of the subsidies. Is it equitable for the City to further pauperize low-income residents in this manner? The proposed annex- ation is not in the best interest of Ashland residents . John W. Nicholson oanJ-(errzberq (J 766 Palmer 3wd Ashland OR 97520 June 13 , 1995 Mayor Cathy Golden, and Members of the Council Ashland, Oregon Dear hard-working People: Why on earth should Ashland annex 47 .4 acres of very badly situated land that are going to cause endless problems of water, sewer, traffic, getting-to-school, etc. ? Just because some nice developer presents a plan that isn' t downright illegal? Or is it because $100,000 housing is irresistably "affordable"? This idea is contrary to just about everything that was urged in the recent visioning day. Where were the council and the planning board when that was going on? Acceptance of this idea would be a slap in the face of thinking caring Ashlanders. It is an invitation to urban sprawl . We don ' t owe anything to developers . We owe a lot to Ashland. Please vote down this ill-considered proposal . Sincerely, nay, passionately) de A ' •�Jun. 13 '95 14:17 DRNYOX300 series TEL 5034622760 P. 1 i FyLOM 10E Ecki1APvT ,, FAX 482 - 27(, ,, To �I Mvyop, GOLDEN k MCntaCQ5 oe' co�NC, F+4}r-`� °b8- S3_rl PUBLIC RESPONSIBILITY COMMITTEE 6/12/95 QUOTE UNgUOTE ' IT fS BttTTER TO DEBATE A QUESTION WITHOUT SETTLING IT THAN TO SETTLE A QUESTION WITHOUT DEBATING IT' Joseph Joubert French essayist c. 1800 (Taken from a recent Issue of The Ashland Tidings) From what I 've been reading in the Letters to the editor In The .Tidings, nothing could be more apropos to The City Council than an admonition to be inclusive of the people's opinion regarding its recent approach to a variety of issues before it. In a recently published book bx David Mathews, University of Illinois Press, 1994, Titled 'Politics for People: Finding a Responsible Public Voice" the author elucidates the problem of finding Responsible Pubic Input, and how it would effect local governments. He says that people are looking for wayys to "take back the system", and what it would mean i practice: what officials must do, what the press must do, and what citizens have to do to make It work. If ever there was a time when this public participation was needed in Ashland I would say: it is now! We are on the brink of allowing the council and Mayor to approve Annexation of approximately 40 acres and approving rezoning of approximately 8 acres within the city .limits. (Planning Action 95-036) This is all roceeding smooth) , under the guise of providing "A fordad a Housing" The affordability of such housing at a cost of from S 110,000 to $ 120 000 for a family unit , is hardly affordable to people earning , for a three member family, $ 30- 40,000. Consider the morguage at $ 11-1 ,200/month, plus the down of 20%, and these would not be the kind of family that could afford these costs. It Is a boondogle for the developers. The city planners should be more careful in investigating costs and profits to such developers, before picking up service charges to the city and increasing the tax on citizens. This, in effect, would subsidize those moving up from California in their purchase of a house in Ashland, while leaving students and young married,et in the cold. cowvl es It is dust such issues that somehow, don't ask me exactly how Its achieved, are Quickly moved through the council approving body and leave the people asking : " How did they do that ones' That is what I am addressing in proposing to establish A PUBLIC RESPONSIBILITY COMMITTEE to implement one of the Mayor and Council 's Goal for ' 95, which was to " To Institute a Detailed Proceedure for Citizen In-Put to The Council, " , or words to that effect. 1 "1? Sun. 13 '95 14:18 DANYOX300 series TEL 5034822760 P. 2 This is an opportunity to demonstrate to the citizens that the council and Mayor are serious about their expressed wish to have more citizen participation in civic policy and in the vision of future developement of our city. I have the key points by which this might be addressed, and have forwarded these points to the Mayor. I have also asked for a conference with the mayor to offer my time to facilitate such a proceedure. The key points are: A) Publicity both news paper and TV announcing what topics will be up for discussion. B) Scheduled Town Hall Meetings, conducted by a citizen selected panel, with invitation to mayor and council members to attend and participate. C) Polling of the people meeting In the Town Hall to offer the city council and mayor an Idea of what the people would like for Ashland. While some council members object to having this information available to them in making decisions, it is the only way I know to allay a pervading mistrust of measures that are percieved to have been passed without due time and public debate. I submit this as a commentary to the Ashland Daily Tidings, with copies to all council members and to the Mayor, 6/12/95 Joe Eckhardt, 108 Bush St. , Ashland Oregon. 2 June 15, ' i995 " To the Mayor and members of the City Council :+_; _;__ City of ashland, Oregon ---------------------------- On Tuesday, June 20, the City Council is scheduled to act on planning action 95-036, a proposed annexation of approx- imately 48 acres of land east of Interstate 5, and west of east main. The genesis for this proposal apparently comes from Mr Doughlas Lee, Diamond D Corporation, Eugene, and was approved by the Ashland Planning Commission on May 9, 1995. There are many reasons why this proposai should be denied. Some of them have already been enumerated by others in Letters to the Editor and remonstrations to the Planning Commission. I wish to add a few of my own. In my judgement this planning action, if approved, will do the following: Open continuing developement to the North and East shifting business activities from the present downtown; overload and jeopardize the present resource base; require large capital outlays for the expansion of public facilities and require additional City personnel and equipment. The cost for all of this growth will bear .unfairly on low wage earners and those on modest fixed incomes . I sincerely hope the City Council will see this proposal for what it really is and deny it. Lets send a message to Developers who seem to think that we will approve any activity they propose as long as they sanitize it by using the magic phrase "affordable housing" in their proposition. ✓Jack Blackburn 805 Oak Street Ashland, Or. 97520 � i 1 Alice S. Hardesty . I 575 Dogwood Way Ashland, OR 97520 (503) 488-8076 June 22, 1995 Dear Mayor Golden and Ashland City Council Members, Please see the enclosed letters to the editor of the Ashland Daily Tidings by Joan Hertzberg and Marilyn Briggs. They express my feelings about the proposed annexation perfectly. I have yet to see. any cogent arguments in favor of the project. Please vote it down. Thank you for your consideration. sin erely, lice Hardesty t`c):i"s � - 2.ta- q � No expensive fix .s3 LETTERS [ can alter the poor location of protect We owe nothing At the Ashland Planning to developers Commission hearing for the pro- p posed 48-acre annexation, I won- To Mayor Cathy Golden and mem- dered, "Why that location?' bers ojthe city council: Someone else asked and I'll para- Dear bard-working People: phrase the answer given by the Why on earth should Ashland California-based architect/ annex 47.4 acres of very badly situ- spokesman employed by the Eugene ated land that are going to cause end- developers. That site was chosen less problems of water, sewer, traf- because it war'outside the city iic, getting-to-school, etc.? Just boundaries'and therefofe it was because some nice developer pre- comparatively cheap to buyl Period. sents a plan that isn't downright ille- The following is a paragraph gal?Or is it because$100,000 hous- taken from a letter I sent to the ing is irresistibly"affordable"? mayor and city council members' This idea is contrary to just about I This proposed annexation. may everything that was urged in the have some nice details, however its recent visioning day. Where were 1 totality is inappropriate to Ashland the council and the planning board I because of its location. It is it geo- when that was going on? graphical ghetto.'Ghetto conies from Acceptance of this idea would be a the Hebrew word,ghet,which trans- slap in the !'ace of thinking caring lates as"separation:' Ashlanders. It is an invitation ,to This parcel is bounded by I-5,an urban sprawl. I interstate freeway;by East Main, a We don't owe anything to devel- major ` thotoogh-fare; and 'the opers. We owe a lot to Ashland. ` Ashland' Ifills Inh;'an e us normo Please vote down this ill-considered tourist accommodation. proposal- Funhermore,the site parallels the Sincerely,nay,passionately, airport runway and is_part of the air. port overlay:.The site is'geographi. Joan Hertzberg tally fixed;as..a.;geparation, forever 766 Palmer Road unable'to interweave its 175 Homes Ashland into We existing'fabric of the City. No ex'p'ensive transportation fix being discussed:like pedestrian and bike lanes cahtilevered onto the free- way overpass,can ever alter the sep•, arateness of chi's parcel! Marilyn Briggs'; 590 Glenview Drive Ashland '' KENEFICK � FINANCIAL SERVICES Tax Preparation and Financial Planing 550 Siddyou Boulevard Ashland, OR 97520 503 4824748 503 482-6183 FAX .. _.. June 23, 1995 Mayor Cathy Golden Members of the City Council Ashland City Hall Ashland, OR 97520 RE: Annexation for affordable housing Dear Mayor Golden and Members of the City Council: I am enclosing a commentary that I have submitted to the Daily Tidings for publication. It discusses my experience with affordable housing when I was on the staff of the Affordable Housing Office for the County of Orange's Community Development Department. As you will see from this commentary I am opposed to providing affordable housing by annexing property that will be developed with higher densities and less open space than is normally required. I am also opposed to the city providing incentives that benefit only first time property owners and developers. I know that land use planning laws require the City of Ashland to provide a percentage of housing that is affordable to a certain segment of the population. I urge to you to use other avenues to provide this housing rather than annexation. Please give consideration to some of the following ideas: 1 . The city should establish a housing corporation that would hold the deeds on houses sold as affordable. Profit on the sale of these houses would be prorated between the city and the purchaser based on the length of time the purchaser fives in the house. In this way the city could retain a percentage of the profits realized from the sale which could than be used in the future for more affordable housing incentives. This would also preclude first time buyers from making windfall profits in the first or second year of ownership, or from buying the house, living in it for six months and then turning it into a rental. 2. The city should look for seed money to underwrite part of the loan costs of a home for people who meet certain income requirements. The city would then have a second trust deed on the home so that when the home is sold, the money would be returned to the city for future use in providing affordable housing for others. 3. As the shared profits grow from the sale of homes, the city should consider providing grants to people to help them upgrade "fixer upper" homes. There are many homes in Ashland that are affordable, the problem is that they are in terrible condition. I am sure there are many other worthy ideas being discussed about how to provide affordable housing. I urge you to explore them. The one thing I know for sure is that annexation and high density developments never worked in the past as vehicles because the housing does not remain affordable beyond the first time buyer. The community is then left with the results of poorly planned, unattractive developments, and the infrastructure costs that were needed for additional school space, roads, water and sewer. Therefore, I encourage the Mayor and Council to consider infili developments and fixer upper homes, developed in conjunction with a Housing Corporation that will share the profits, as the vehicle of choice for providing affordable housing in Ashland in the future. Thank you for your consideration in this matter. Sincerely, 4'(�C�x Beverly Fraley Kenefick June 29; 199Q To: Mayor Golden & City Council Dear City Officials, Eleven years ago, I moved to Ashland from Walnut Creek, California, a once-beautiful small town now subject to "gridlock" every day of the week. I live in the older part of the Oak Knoll subdivision, a development tract similar in location and impact to the proposed Diamond D project. While there are many pleasant features in my neighborhood, I would not agree that more of the same equals better. In the two years that I have lived in this tract, I have seen ambulances at the difficult intersection of East Main and Highway 66 at least three times. The "Yield" sift at this intersection gets knocked down on a regular basis. Every time my kids want to ride their bikes to Albertson's or Payless, I balk. Traffic between town and the areas towards Emigrant Lake is generally busy and high-speed. Adding more traffic congestion to this area can't possibly be a good idea! In addition to that concern, I worry, as have many others, about the impact of so many additional units on our local resources. Isn't this the same town that just last year barely had enough water for the existing residents? Surely, increasing the odds of further stretching this resource in the future is also not a good idea! Ditto re the increasing costly waste treatment project. Regarding the "affordable housing" issue, I would like to call your attention to Beverly Kenefick's Commentary, "Developers laughed all the way to the bank," in yesterday's Dairy Tidings. As she reports, the designated "affordable housing" in her former hometown did not remain affordable for long, while the adverse impact on schools, roads, water, sewer, and taxes has persisted. Surely, there must be a more creative way to meet the state requirements — one that will truly benefit our community and its residents, not just the developers! It is perhaps not just a coincidence that the problems of Ashland's "homeless" population and the "affordable housing" issue have appeared in close sequence in our community. I would also note that "urban sprawl" does not prevent "inner city" deterioration. Perhaps there is a way to focus our attention on the development and renewal of our existing reisdential areas, providing housing, beautification, conservation of community resources and utilization of our human resources all at the same time.. I realize this sort of thinking does not provide a convenient, "package-deal" answer to meeting state regirements, while the Diamond D project might, at least on paper. But I hope Ashland can aspire to more than duplicating the mistakes of other communities, even to being a model of truly positive and creative community endeavor. There is a great deal of talent and goodwill in this town, but we need leaders who can help to focus it. R. Sanchez-Jilek To: Ashland City Council From: Barbara H. Bean 510 Terrace, Ashland, OR 97520 488-0828 Re: Residential Development Standards Date: July 13, 1995 I have seen extreme development pressures in another town. Then as a City Councilman I had a major role producing a well balanced city in spite of the explosive growth. I observed that all councils are at a disadvantage when they are new at dealing with developers. They only hear the wonderful things which are promised, and forget that they have the power to say no to poor development plans. The city will live with most of the planning mistakes as long as it stands. The developers will be gone. The following is a list of some of the protections built into our system. 1. We had our requirements agreed upon and in place before we reviewed subdivisions. Essential! . 2 . We had an arterial traffic plan and streets had to connect appropriately. Vehicles, bicycles and foot traffic were considered as part of the planning review. 3 . We required donations of land or money from all developments for parks and school land, based upon the number and ages of people who would live there. We hired a demographer for these estimates. 4. We required an analysis of the additional traffic that would be generated and its impact on intersections and streets. We hired a traffic engineering specialist to do the work. Developers paid for their own streets splus traffic they had added. Funds were secured in case the city did not make improvements when the developers were building 5. We established well-tested standards for the amenities in residential neighborhoods. Schools, parks, and neighborhood shopping had to be within easy and safe walking distance of homes, and adequate in number. Space had to be left for churches. Size of a neighborhood was limited. B.Bean testimony, City Council, 7-13-95 -2- 6. Parks were planned ahead, much as Ashland does it, but with more contribution from the developers. 7. We knew where utilities would come from and how they would be paid for before any building was allowed. The way we paid for this was to charge the developers for the cost of these reviews. They paid us ' and we selected and paid the experts to guard against conflict of interest among engineers paid by the developers. For overall planning we had revenue from an electrical distribution system, similar to what Ashland has. Some engineering review was in house. I believe Ashland needs to set up such standards before they approve this or any other major subdivision. The developer may feel hurt but your responsibility is not to help him make money from our assets. Your responsibility is to see that every development will maintain the livibility of this great little town. B. Bean Jo CITY ' OF ASHLAND a HA, LL_ : .a ASHLAND,OREGON 97520 16 July 1995 telephone,00ce"5oii.ez-Wi;' To Mayor Cathy Golden and members of the Council, There is no basis in law or logic for any City Councilor, Planning Commissioner, or Historic Commissioner to remove themselves or to be removed from any land-use hearing concerning annexations or any other land use issue about which they have written or voiced opinions. Beliefs that a member's 'previous general bias" disqualifies or gives a governing body the power to disqualify that member In quasi- judicial matters is wrong. The notion of disqualifying members for their previous views in an attempt to better the process is a perversion of good intentions. I believe there has been confusion between the terms quasi-judicial and judicial, and that we have been talking of a standard for participation in land use decisions which does not exist. Land-use decisions are not court trials. There are a number of reasons for why disqualification for having general opinions is wrong or why any good results in following such a concept is outweighed by the bad. First, in elected positions, individuals run for office on what are called platforms. A platform is a summary of opinions and ideas. If we carried the logic of disqualification for previous opinion to its logical conclusion, then anyone who ran for City Council would have to disqualify themselves in land-use hearings for previous statements about any position on land-use such as transportation, parking, density, affordable housing or any other related subject. In my particular case, my opponent for the City Council favored low density and spreading the city out. That would mean that she would have had to disqualify herself from any annexation hearing as having a previous bias 'to spread the city out". Another candidate might run on a platform favoring more parking and opposed to an open space program as being an infringement on the City's ability to provide enough asphalt for cars to drive and park on. Would that mean that the elected official had to step down on land-use issueswhenever the subjects of open space, parking and roads arose? Iles to One might make the argument that the concept of "previous bias" only app individuals once they win an election or take office, but that would mean that for elected officials their bias or views as stated in their campaign are acceptable providing they never again mention their campaign promises or views and never try to carry them out. There is no basis for an assumption that any determination could be made as to what point in time a bias on land use issues would be acceptable or not in public life. Nor can any assumption be made that once elected a candidate's bias would suddenly 'go away". Another aspect of the bias issue would be the perceived magnitude or notoriety of bias. If one decsionmaker spoke their view concerning a land-use issue on the record with a limited audience or off the record but within the hearing of another, and another wrote about that issue in a widely distributed essay, column, textbook or other work, what is the difference between their bias? The only difference Is in the notoriety of their respective bias. There is no way that degree or strength of views can be measured, however. Thus, the respective notorieties of 'previous bias" is irrelevent. If their was any validity to the 'disqualification for previous bias" notion, then proponents or opponents of any land use proposal might find It in their interest to spend hours in quests to discover decislonmakers' previously quoted or written views relating to the issue. They could then move to disqualify anyone not noticeably in agreement with their position. Outside of public forums we could expect spying by individuals attempUng to learn the general views of decislonmakers to determine Whether or not a disqualification campaign should be launched. Since everyone has views, those most diligent and enduring in discovery efforts to find Information that might be used to disqualify decsionmakers would likely prevail. Disqualification in land-use matters for previous general views would mean that the only acceptable candidates for elected or appointed offices would be those with no views on land-use. But this might lead us to the conclusion that an individual with no views has no interest or knowledge in the matter either. Why would we elect such a person? A further difficulty with the notion of'previous bias"concerns what issues are subject to this scrutiny and what are the threasholds of importance in those issues. Are parking-lot layouts covered? Are setback variances covered? Is the decision making body to vote each time as to what is a relevant issue to raise the possibility of disqualification. Then Is the body to vote on each member to determine whether or not that individual is deemed by the others or the City Attorney to have crossed some threashold that disqualifies that person. At a time when the public Indicates that they want leadership from public servants the adisqualification for previous bias" notion goes contrary to this public desire. Even if there was validity for disqualifloation of elected and appointed officials for 'previous general bias" in land-use matters any harm done by not disqualifying a decsionmaker is far less than the harm in disenfranchising the voters who elected that person. Likewise the harm in °previous general bias" to fair proceedings would also be overshadowed by the censorship or loss of free speech rights of those elected or appointed officials with an Interest in or knowledge of land-use issues. Thus, in land use proceedings, general views, philosophies, or vision cannot be grounds for disqualification from participating in decisions. Thus no Councillor, Planning Commissioner, Historic Commissioner or other Commissioner can be barred from participating or voting in an issue where they are on the record as previously having views. The whole concept of quasi-judicial proceedings evolved to disclose conflicts of interest regarding;financial gain or loss from land-use denials or approvals and to ensure that evidence for a particular issue is presented In a public forum and not out of the public view. The quasi-judicial concept was not intended to bar decision makers, particularly elected decisionmakers, through censorship, from being leaders on the future and destiny of their communities nor to disenfranchise the voters who elected them because of their views. Brent Thompson TO THE ASHLAND CITY COUNCIL I will be away on July 18 when I understand you will again discuss , and perhaps decide the fate of a 40-acre annexation to the city. As an advocate of "affordable" houring I should be in favor of the annexation but I am strongly against it for reasons of location, water needs, school popula- tions. transportation requirements and the fact that our affordable housing is a mis- nomer inspite of being somewhat lower than average cost. �{o We moved to Ashland thirteen yearavfrom a city which was growing like Topsy with huge subdivisions which changed its whole charac- ter. Thank heaven that Ashland has many residents with the vision to see that big, misplaced housing areas do not serve home- owners, only developers. Let's continue to build small. with or without porches, and work hard to revise the affordable housing plan as well as transportation improvements . Hopefully, l9 7 Y y1 r' ' 07/16/1995 18:19 5034888216 G PAGE 01 July 16, 1995 To: Ashland Mayor Cathy Golden s/ and Members of the Ashland City Council: As a concerned citizen of Ashalnd, I hope that the Mayor and the Council never again even consider blocking an elected council member's vote on any issue simply because the member has expressed a written or spoken opinion on the issue prior to a vote in the council. It is both absurd and profoundly anti-democratic If such a blocking of a member's vote should occur. This, of course, is directly relevant to the published murmurs uttered by some to require Council members Hagen and Thompson to recuse themselves on aspects of the 01-5 annexation" issue. As for the annexation itself, the whole project should be rejected. Much more informed, open discussion involving all citizens should be organized before anything like it emerges. The city is currently considering a 'waterline intertie" with Medford and Talent: let us make sure we know we have the water before we bring any more projects to drink it. Sin Ra Cavanaugh P.O.Box 247 G vanaugh ASh land,OR 97520 ^( m, rrp U4 UL i F js tall. ----- - 1-61 -- - r 'Ue P�, q r �U e `ah�. S ur Ur" fiend a message 1301 Iothe'developers � On Tuesday, June M the I renlonstranons to.the phuupng com- Ashland City Council:is scheduled ml5stonfTJwrshlo add a few•of my to ac[m planning adion95-036, a own., .,proposed annexation .of:approxi- .: .In my judgnenC'this' planning mat ly 48 acres`.* . l, d east of action, if approved;-will do the fol- Interstate 5, and west of Fast Main 'tov7lttg n Crnhuu5ng' wieTop- Street.The genesis fo this proposal. went to=the Noith* esitiftin apparently comes from Mr.Douglas s -._.8 busiaess..acuvides front the present. Lee, Diamond b Corporation; downtown;:oyerload and,jeopardize . ,'Tugene,'and.was approved by the the prgsent. resource base: require Ashland Planning Commission on large ca-iital outlays for the expan- MaY 9• '° lion of public facilities and require There are many reasons why this .additional city:personnel and equip- proposal should be denied. Some of ment.The cost for all of this growth them have already been enumerated will bear unfairly on low.wage;eam- by others in letters a the editor and ers and those on modest. fixced _ incomes. ,..;:. -.. I sincerely.hope the city. council will see this proposal for what it really is and deny it. Lets send a message to developers who seem to think that we will approve any activ- ity they propose as long as they san- itize it by using the magic phrase "affordable housing" in their propo- sition. Jack Blackburn 805 Oak Street Ashland . Jul. 1995 ) Ii 791 Faith Avenue "' -"--� U i Ashland , OR 97520 "--------- 17 July , 1995 Mayor Catherine Golden and Ashland City Council Dear Mayor Golden and Council Members , We wish to go on record opposing the 47-acre annexation proposed by the Diamond D Corporation . Since it . would be built on the far side of I-5 , it would increase vehicular traffic and make impossible safe pedestrian and bicycle use by prospective residents . Such a development satisfies neither Ashland ' s need for "infill " nor "affordable" housing , since it is outside the city limits and since only 25% of the homes would be priced at $100 , 000 ( the rest much higher ) . . We believe growth in Ashland should be limited by availability of water and fire protection and should be defined by quality of life concerns for present and future residents . We further believe it would be unfair and wrong to prohibit Councilmen Thompson and Hagen from voting on this issue . The people elected them in part because of their views on growth, and it would be unfair to the people of Ashland to muffle the valued imput of these council members . Please listen to the majority of the people and refuse the Diamond D proposed annexation . Deficiencies in our schools , water supply and quality , streets , bike paths and walkways all need to be corrected before we add more people and enlarge the city ' s boundaries . Sincerely , 'f/ Z" � Liz Vesecky Herschel King n L MATTHEW BEN-LESSER 1700 PARKER STREET l ASHLAND. OREGON 97520 JUL 1 SIB July 15, 1995 Mayor Cathy Golden City Hall Ashland, Oregon Dear Mayor Golden: I regret that I.will be out of town on Tuesday the 18th, and unable to state publicly my opinion re the proposed annexation and development by the Diamond D Corporation adjacent to the Ashland Hills Motel. I urge the City Council to turn down this proposal for much the same reasons as most opponents have already stated. I agree with the public position stated recently by Brent Thompson. I have heard rumors that Mr. Thompson was asked to abstain from voting because of his publicly stated position. I think that would be wrong. I voted for Mr. Thompson especially because of his philosophy regarding future development, stressing infill; not expansion. Sincerely yours, Matthew Ben-Lesser cc: Brent Thompson To : Catherine Golden , Mayor, and City Council Members 7/18/95 Subject : Opposition to granting approval for 47.5 Acre Annexation to City , and Zone change request from Commercial to urban housing designation . From: Joe Eckhardt Grounds for Opposition: Failure to comply with Ashland Comprehensive Plan:Chapt . III-1 , "The City has made every attempt to involve as many people as possible in the planning process. " I. E. , The Citizen ' s Planning Advisory Committee, was not convened to make recommendations from its members for consideration of this Developer ' s Project , and no recommendation(s ) were made of record to either the Planning Commission, -or to the Council regarding this proposal from the Diamond D Corp . Page 2—Chapt . III "Policies: ( 1 ) To continue the Existing Ashland Citizens ' Planning Advisory Committee to assist the Ashland Planning Commission and Ashland City Council on significant planning issues, implementing ordinances, and all LCDC and Comprehensive Plan Goals . " In view of the fact that the Mayor and Council of August 12 , 19911 did not see fit to encourage or insist upon the continuence of the CPAC, there have been no furthur meetings of this committee , in spite of the committee ' s attempts to give in—put to council on a variety of issues . The last meeting of this committee was August , 12 , 1991 . ( I can cite letters from a member of the CPAC to substantiate this perception of what caused the CPAC ' to fail to meet subsequently . ) Therefore , I am with other citizens , challenging the validity of any decision on this issue, until an appeal is ruled on by LUBA (Land Use Board of Appeals) citing this ommission and departure from the Ashland Comp Plan as a violation of proper procedure in granting Developers' requests for approval by council . I have spoken to Mr . Mel Lucas, field representative of the Department of Land Conservation and Development for the State of Oregon, who stated; Any citizen has the right to appeal to LUBA when he feels a local Comprehensive Plan or local ordinance has been violated. It is my feeling that the Comprehensive Plan has not been properly followed in granting rights of annexation , and as in this case, a vital portion of the City Comprehensive Plan has been circumvented by not convening the CPAC, or accepting its recommendations regarding this land use . An appeal may be filed with LUBA within 21 days of council ' s final action on the issue . 1 Under this cloud of an appeal that might be filed, based on my perception that neglecting to get CPAC recommendations is in violation of the intent of the Comp Plan as written in Chapt . III , I feel it would be in the interests of both the council and the parties applying for annexation , to postpone action on this land usage action, pending reconvening the CPAC for recommendations to council and the Planning Commission. Submitted: Joe Eckhardt , with other citizens to be designated later , this date : 7/18/95. 108 Bush St . Ashland OR, 97520 2 July lo . 1995 TO: Ashland City Council Members FROM: Brice Farwell , residing at 290 W. Nevada St . , Ashland SUBJECT: Lee/Multari Diamond D Corp. Annexation Proposal Honorable Council Members : Matters to be explored in deciding on the Diamond D Proposal are of three kinds , but it should be workable to resolve them. The three kinds of matters are : Policy Aesthetics Practicality Briefly, I have looked at concerns in each of these areas that I believe require your careful consideration. Quickly, then, under Policy, which includes requirements of the current legal status of the Ashland Comprehensive Plan, and any relevant law: 1 . Have the developers complied? I leave this to Council 's satisfaction with thoroughness of the Planning Dept . 2 . Does current Comp Plan satisfy the Community? If citizens object to anything in the Proposal , is there freedom of judgment for the Council, or is the law binding if complied with? If the community generally is not practiced in the lawful means to change and update the Comp Plan, (and I , for one, am not) , then I feel the City owes its citizens a map into and through that process, including how to do it before objectionable issues are too far along to rectify. 3. Has the City complied with the provisions of Chapter III of the Ashland Comp Plan, and the law mandating citizen involvement in the planning process and issues arising thereunder? I must ask why CPAC has been left sleeping. In these policy issues , we learned at the Vision Planning Conference that much neighborhood mobilizing effort is essential to achieve community consensus . Has the City made such an effort in this case? Between that conference and now, could such an effort even be more than started? Now in the second broad area, Aesthetics, there are at least four concerns, rather interrelated. They are : 1 . Conserving Ashland's Charm and Appeal 2 . Growth 3 . Neighborhood Quality of Life 4. "Sprawl" versus infill In the Diamond D case , Ashland ' s charm and appeal are not threatened, The area is not the foothills of the Cascades or the Siskiyous about to be peppered with buildings spoiling the mountain view. Growth, over the 15 years it is said to take to complete and occupy the planned structures , may reach some 450 added souls - a 3 increase, or less than two tenths of one percent per year . r Neighborhood quality of life should be somewhat comparable to that of the Oak Knoll area across Route 66 . Is that neighborhood too isolated from Ashland ' s thriving community life? On sprawl versus infill , how sprawling would it be? Maybe 4 lots per acre? That ' s already half the density sought by missionaries for infill . If there are infill spaces that add up to the population projected for this neighborhood, and if they, too, are indeed developed during the same period as Diamond D, the total increase in population provided for would be about 6%, or three tenths of one percent per year . Is that too fast? Do both! Finally, under Practicalities, there are several quick. points the Council should consider : 1 . Services and Utilities - fire, police, schools, water 2 . Development Charges 3 . Transportation 4 . Airport Overlay As our friendly counselor Tom Howser pointed out in The Daily Tiding yesterday, the City seems to have a pretty elastic inventory of resources . If a population increase of 500 from infill would force addition of another school , could the cost be levied against those builders? How then, these builders? If Development Charges are inadequate, can the City not raise the rates for them- Egress from this neighborhood will most likely add a bit to the traffic on East Main, Tolman Creek Road and Highway 66 . If traffic to the equivalent of Quiet Village onto Oak Street , Helman and Laurel were added there, what quantitative impact would result? These practicalities do not seem insurmountable nor excessive. But if your technical studies show trey would be, then your expert judgment must be most carefully exercised. ' As for the Airport Overlay concern, this one is very real . When the City has approved this development , and thirty years later an airplane falls into one of the houses, killing three children, is the City of Ashland prepared for the lawsuit? This is exactly what happened near such an airport in San Jose, California within the last decade. I , for one, would never consider buying in such an area. I thank you for your balanced consideration of all these matters in reaching a decision on behalf of your constituents . Sincerely, ice arwe 1 402-4035 TESTIMONY with regard to the Development Proposed by Diamond D Corporation Wayne A.Leeman 1.47 Blue Heron Ln Ashland Emeritus Pr f, :f Economics, University of Missouri; Columbia, Missouri (1950-1986j ............ UrsitingProfessor of Economics;(1987-1991] Tniversy ...................... X .of Cali f6triia-Santw arliar&��:! ............ .:z I. Ashland Needs to Grow: Ashland needs to grow in order to generate needed resources for: Education A Wastewater Treatment Facility Removal of Fuel From Ashland Watershed Streets, Parks, Bicycle Paths - Improvement of Highway 66--Ashland Street Social Services Other II. A Better Vision: Ashland As A Generous Community. Rather that a continued attempt to preserve Ashland as an Exclusive Enclave for the Affluent, Ashland might share its surrounding with others. The message "Come Visit. Do Not Stay" is self-serving. Critics of annexation assert that they want to preserve the small-town atmosphere of Ashland. They really are saying, "Keep Ashland Small, and Exclusive." $ One hears the phrase, "I like Ashland the way it is." This is what children say when they do not want to share their toys. "I like the world the way it is. I'll play with my toys, and the other kids can play with theirs." z III. The Long Run Supply of Facilities and Services Is Elastic. The community should not allow short-run resource constraints to dominate decisions that will be beneficial in the long run. The supplies of water, wastewater treatment, education, and transportation are inelastic in the short run. But the long-run supply of these facilities and services is elastic. An increase in price leads to an increase in the quantity supplied. Over the long run, Ashland can increase its water supplies, wastewater treatment facilities, educational services, and street capacities. IV. Check a Rise in the Price of Housing Ashland needs affordable housing and more middle-level housing. One approach is subsidies. Subsidize low- or middle-income homes. Present-day Ashland subsidies do not help low-income families and they assist only a small number of middle-income households. The prospects of a substantial increase in resources for subsidized housing is low. The City Council can make one major contribution to lowering the price of homes in Ashland. It can take actions that reduce the price of land. Or, at the least, it can act to check an increase in land prices. The way to do this is to increase the supply of buildable land, by annexations or by an increase in the Urban Reserve Boundary. Failure to approve the annexation and development proposed tonight is almost certain to increase the price of buildable land in the city. When a local government makes only the bare minimum of land available for construction, holders of infill land hold it off the market. They speculate on an increase in the price of their holdings. "Why sell today, when five or ten years from now I can get a higher price." Economists say that "expectations bring about their own realization." If holders of an asset expect prices to rise, prices will rise." Land prices rise because land owners act on their expectations and hold their land off the market. F 3 Policy analysts assert that government agencies should never give speculators a sure thing. If the City Council refuses the annexation proposed tonight, it is giving owners of infill land virtually a sure thing. They can be almost certain that the value of their land will rise. One last word: Who are those property speculators? We are not, at this point, talking about greedy developers. We are talking about ourselves. Everyone in this room who owns a home in Ashland can speculate on a rise in the price of his or her property. The best way to promote this speculation is to oppose an increase in the supply of land. We can say, "Do not allow these developers to increase the supply of land and houses in Ashland. If you do so, these new lands and houses will compete with our properties and hold down their prices." BEEN THERE, DONE THAT! In the late 1970's, I worked for the Orange County Community Development Department in the Affordable Housing Office. At the same time, I also served as a Planning Commissioner for the City of Huntington Beach, a town of 200,000 plus people. I strongly believed in the concept of affordable housing and I worked hand-in-glove with the California Coastal Commission and the State of California, through the General Plan, to bring affordable housing to Orange County. What I learned from that experience is that affordable housing doesn't stay affordable unless the city becomes a housing authority or sets up a quasi government corporation to stockpile housing. In other cases, such as the one before the Ashland City Council, the established community suffers because more school space is needed for the additional children created by annexation, sewer and road systems are adversely affected because of increased densities, and the only people who win are the developers who can build more for less, and the first time buyers who make windfall profits when they sell. In the late 1970s, many of you may remember that southern Orange County was a beautiful hilly area with lots of trees and tremendous amounts of open space. That area was targeted by our office as a model for high density projects where developers where given incentives through zoning changes or land trades to provide "x" number of affordable units in each project that was built. Today that area has little open space and is covered with housing, a good amount of which was designated "affordable" at the time. I challenge you to find one bit of housing that remained affordable three to five years after the original units were sold. For those of you who believe that there are ways to keep private property affordable through deed restrictions and CCR convenants. Don't you believe it. We tried. There were all kinds of legal restrictions written in the contracts with the first time home buyers. There were restrictions on whom you could sell to and how much and what kind of profits could be earned. There were restrictions on renting the property to others after it was purchased. In the end all those restrictions either fell to court challenges or to greedy people who managed to circumvent the intent of the law. Did we help anybody get housing? Yes we helped young professionals who for the most part would have been able to buy the same housing in a few more years. Did we help the poor get housing? Absolutely not. Did we help renters? Not at alll Through restrictions in the sales contract, affordable housing was not supposed to be rented. But it was. Of course when it was rented -- violating both the agreement and the intent of the law, it rented at market rate making the owner tidy profits. In the long run, did we help enough people to pay for the investment of staff time and legal time spent by all the boards and commissions involved the process? Maybe, but I doubt III Was the community better off? Nol We gave the communities higher density developments with less setbacks, smaller yards and little open space. We gave the community crowded schools and roads, and the need to pay for more sewer and water connections. And best of all we gave the community higher property taxes via special assessments to pay for all these improvements. The developers, however, laughed all the way to the bank. Beverly Kenefick 1385 Windsor St. Ashland, Or 975 20 ASHLAND PLANNING ACTION 95-036 Annexation of Approximately 40 Acres, Rezoning of Approximately 8 acres, and Plan Approval for a 173 Lot Subdivision. Statement by John W. Nicholson, 1575 Greenmeadows Way, Ashland, OR At Public Hearing before Ashland City Council on July 18, 1995 In the interests of all citizens of Ashland, the proposed annexation, the rezoning, and the subdivision plan should NOT be approved by the City Council . Who will benefit from the project and who will be hurt? Waivers of systems development charges for 25% of the housing and density bonuses (granted under City policies) will provide benefits to the developer, builders, financial institutions, and a limited number of home purchasers. The costs of growth related to the project will be born over a long period of years by all residents of the community. Those bearing the long- term costs of growth would include low-income and many middle-income people. These categories of residents can ill afford to pay for such subsidies and should not be forced to do so by the City. Ashland 's systems development charges do not come anywhere near paying for the costs of growth. This, in part, results from provisions in State law and, in part, from pressures on the City government by builders to keep SDCs low. As a consequence, growth in Ashland is financed to a large extent by owners of existing properties and renters . These groups pay for growth (not covered by SDC monies) through real estate taxes, City utility taxes, and . City utility fees in excess of utility costs . City "affordable housing" policies and practices further aggravate financial burdens on low-income and middle-income residents by targeting the benefits to a restricted number of home buyers. Federal and Oregon programs provide more than adequate assistance to middle-income people for purchasing a home. The City should get rid of its "affordable housing" program. The City should stop abuses of "affordable housing" concepts that provide official sanction to practices that force low-income and middle-income residents to subsidize more affluent individuals and businesses. Furthermore, the City's limited water supplies, problems with waste-water disposal, deficiencies in transportation facilities, and negative socio-economic impacts from urban sprawl that the proposed development would create all need consideration. Overall, the proposed project is NOT in the best interests of Ashland residents. The project should NOT be approved. Ir TO THE ASHLAND CITY COUNCIL I will be away on July 19 when I understand you will again discuss , and perhaps decide the fate of a. 40-acre annexation to the j city. As an advocate of "affordable" hous- ing I should be in favor of the annexation but I am strongly against it for reasons } of location, water needs, school popula- tions . transportation requirements and the fact that our affordable housing is a mis- nomer inspite of being somewhat lower than average cost. o We moved to Ashland thirteen 1�{ rom a years f city which was growing like Topsy with huge subdivisions which changed its whole charac- ter. Thank heaven that Ashland has many residents with the vision to see that big, misplaced housing areas do not serve home- owners, only developers . Let ' s continue to build small , with or without porches, and work hard to revise the affordable housing plan as well as transportation improvements . 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Ue need . look._For ec¢ rm.ple, 'h CJr _place lh.at has o,ro,Jn w__ckly. the Com l inn ,1icr~ —�^�y had rmo Plnna �o Me v oS Mo weo - - ---W4 - ----P e7 feSmdu 'h al (Xll -S.�y_SO t'ht3A_U/mroh•r,en[4.t, er�-g.y_�ecnrmnmmc, a-wQ�`x^t conx- _ Cbuences_ oF_-thje_�xopo�al-,_hwn _.�oF been SCurued as the �la.n atreots. — __._._-_._Lpok,r-..t__u._�?"a '1e.mo MSS . do CUmGnF SgyS We mint Rd_dleJ9: - - - A_ Ls the ro e�.t com ahbta� � neG+IO.'�G nu.,I+w-a.l uses' Formaad ,(oresk ln.mcU :Aofe_-_i�7hland U�ney orris u n8_h+ Gcr�» Me roaa e95erl,lccLQ�, all load ..po 11 , cF_ Ede Na'A is _2onea EFJ. e5lnee e hwm man Coon PL¢o rtyhr here k� Ihe..Vail" of-_Me Uzuu1___con se C.uCrt cep d_ ae�se __u.rban u�?_!1C.aS--�ticwlfv ra.E t�jov-Ld be_n_ eoneun. .-- _ '--- ----- -- 8. 711e�sauk of �¢'^�r!-J no�x�!'s addr¢�ged Ejy chapieX W pd�ues, e0ad�.a,�l . d��Caunf�e_q_if Q docent is a m'; noise._ �1 M twutvuehon occu a Then *roaq rn,teafi..9 meo=Are9 rr bt be d.oCaFta- . 4o A�ht" av nrY u trOAhlesane . �kqa� Me Plan CAng C ee,� deelees tY.n.h noise ea3eMen[7 Yvua9F IOe bran-ietz -- So A tale Vco,ae-b 0f :uch a.rta9 are a..)a..c of Pd-e.nhd �xoble�+.� -- C. ki MI o;. Ls c Wt" cct arh .f all these houses watt- be, bwk a..ct Mc,t Occ.a.Qa.b dtpt,,dt.,t m rht a„to. That uwwd mean i'L3o vrt), SCn1'a: i'rGnSpo+Yako� Wand_ards C.hn. cY \J manddles 6XW au propn�cls far rnAla- III -._— I PraltclS fnuat tX eram.ned mar dhe.r ¢fPitU w a�' $i�l�ty - _ fat, a pop�'t C�r o..�V{. of a.AXpnY 3000 CeSaAt, .0 decade. -_� -- Yhat iranxazns Y. 307 ann..eally . Yh.s_"c t .. ct La br, hous.,,q f-r ojer 430 j ptq3lo_tha$ a Qv tl 19 iro. CjraJth iri one c� Z rLsnhon ih i becaub, .4-0 .. _ _� e.C�_&ro,.u9 �da<er Man anh c,�ai'¢d-, enpa c..i�es udl b4 rc.a cheA Jooner.�lf ywjlvlee5 6nnecen areoS decrta9e floe ameHUC4 of resources 4yn.tahle� tt. Qdee,hnl neu0 honor u.ih,n Me edy �Vm�b naJ, k' dacr —� R!wi�gs . _ _ E n'13 C�.ry haS n0 +r..c nuey aF land, 4S dlfc¢�es! ch.i s .—Artttnk . _,—,_—_ _'lhc ed�CPr inaaca(ut flint neaA,j Qo hoax5 ore__. .lyoV,n ril- �ov Sale at Mu�nw �� at apnea M,—Cl conxaer� 0 ffo.aaLi lhc. enW._ Tor afro.doble VuuS,,.g needyw Mi5 Tc¢ hovy,,:4_ S bellaw skhP- of (In.ax n�a.J mnt(o.(on 'S¢,i� ------- +—_�n) 3 drir Cafe,Fv..l�_,J.uc4u.O C.0 plann,.� be cont,n.uea *V nk Wa..w 'cAsjar . naa GO.n Cr9 get not deSkw� h'r. iaenh -q Gad cka ac(" 4 the 4ozn. me Corp han +nt3 to eria✓¢ thu i by nnana rate 04 +h 90 nccs can be evalual¢a taken. SAO.) odu �c ro,�rh nvwf he, r..a�tilh,ned l� av Oed los.,u �hD.nk you, /bn /IM mnl non. R�nLM d.. JUL i r is UTLJL- ll� w sue aho Su4'Ui �e 6-t o_ a e,- j -� C r fiend a messages. i 301 CUB Wthe developers a$ �� On Tuesday,. June 28, the ! remonstrauons Eo the phuupng com- Ashland City CouncB,is scheduled mission wrsh' o add a few of my to ac[m planning action 95-036, a own:' ''. ,proposed annexatign of.approxi- In my judgment this' planning _ mately 48 acresof:laud east of action, if,approved, will do the f& ° Interstate 5, and west'.of Fast Main '16016 : n Y6ntinufn" Clever" Street.The genesis fo this ro sal B�" g' g P Po ment to:the Noith`and'ast shifting apparently comes from Mr.Douglas :business..activiues from the present, .. Lee, Diamond D :Corporation; downtown,operload and jeopardize . Eugene, and was approved by the the present resource base; require Ashland Planning Commission on large capital outlays for cite expan- sion of public facilities and require There are many reasons why this .additional city personnel and equip- proposal should be denied. Some of went.The cost for all of this growth them have already been enumerated will bear unfairly on low wage;eam- by others in letters to the editor and ers and: those on modest ed fix ...: incomes: . r I sincerely hope the city. council will see this proposal for what it really is and deny it. Lets send a message to developers who seem to think that we will approve any activ- ity they propose as long as they san- itize it by using the magic phrase "affordable housing" in their propo- sition. Jack Blackburn 805 Oak Street Ashland . JUL I S 1995 U 791 Faith Avenue `-`J U Ashland , OR 97520 ----- 17 July, 1995 Mayor Catherine Golden and Ashland City Council Dear Mayor Golden and Council Members , We wish to go on record opposing the 97-acre annexation proposed by the Diamond D Corporation . Since it would be built on the far side of I-5 , it would increase vehicular traffic and make impossible safe pedestrian and bicycle use by prospective residents . Such a development satisfies neither Ashland ' s need for "infill" nor "affordable" housing , since it is outside the city limits and since only 25% of the homes would be priced at $100 , 000 (the rest much higher ) . We believe growth in Ashland should be limited by availability of water and fire protection and should be defined by quality of life concerns for present and future residents . We further believe it would be unfair and wrong to prohibit Councilmen Thompson and Hagen from voting on this issue . The people elected them in part because of their views on growth , and it would be unfair to the people of Ashland to muffle the valued imput of these council members . Please listen to the majority of the people and refuse the Diamond D proposed annexation . Deficiencies in our . schools , water supply and quality , streets , bike paths and walkways all need to be corrected before we add more people and enlarge the city ' s boundaries . Sincerely , /// ///���___ -/ (/" / AJG�( y� Liz Vesecky a a Herschel King MATTHEW DEN-LE55ER 1700 PARKER 5TREET ASHLAND, OREGON 97520 .July 15, 1995 Mayor Cathy Golden City Hall Ashland, Oregon Dear Mayor Golden: I regret that I will be out of town on Tuesday the 18th, and unable to state publicly my opinion re the proposed annexation and development by the Diamond D Corporation adjacent to the Ashland Hills Motel. I urge the City Council to turn down this proposal for much the some reasons as most opponents have already stated. I agree with the public position stated recently by Brent Thompson. I have heard rumors that Mr. Thompson was asked to abstain from voting because of his publicly stated position. I think that would be wrong. I voted for Mr. Thompson especially because of his philosophy regarding future development, stressing infill ; not expansion. Sincerely yours, Matthew Ben-Lesser cc: Brent Thompson July 18 , 1995 TO: Ashland City Council Members s . FROM: Brice Farwell , residing at 290 W. Nevada St. ,' Ashland SUBJECT: Lee/Multari Diamond D Corp. Annexation Proposal Honorable Council Members : Matters to be explored in deciding on the Diamond D Proposal are of three kinds , but it should be workable to resolve them. The three kinds of matters are : Policy Aesthetics `- Practicality Briefly, I have looked at concerns in each of these areas that I believe require your careful consideration. Quickly, then, under Policy, which includes requirements of the current legal status of the Ashland Comprehensive Plan, and any relevant law: 1 . Have the developers complied? I leave this to Council 's satisfaction with thoroughness of the Planning Dept . 2 . Does current Comp Plan satisfy the Community? If citizens object to anything in the Proposal , is there freedom of judgment for the Council , or is the law binding if complied with? If the community generally is not practiced in the lawful means to change and update the Comp Plan, (and i , for one, am not) , then I feel the City owes its citizens a map into and through that process , including how to do it before objectionable issues are too far along to rectify. 3 . Has the City complied with the provisions of Chapter III of the Ashland Comp Plan, and the law mandating citizen involvement in the planning, process and issues arising thereunder? I must ask why CPAC has been left sleeping. In these policy issues , we learned at the Vision Planning Conference that much neighborhood mobilizing effort is essential to achieve community consensus . Has the City made such an effort in this case? Between that conference and now, could such an effort even be more than started? Now in the second broad area , Aesthetics , there are at least four concerns, rather interrelated . They are: 1 . Conserving Ashland' s Charm and Appeal 2 . Growth 3 . Neighborhood Quality of Life 4 . "Sprawl" versus infill In the Diamond D case , Ashland ' s charm and appeal are not threatened, The area is not the foothills of the Cascades or the Siskiyous about to be peppered with buildings spoiling the mountain . view. Growth, over the 15 years it is said to take to complete and occupy the planned structures , may reach some 450 added souls - a 3% increase , or less than two tenths of one percent per year . Neighborhood quality of life should be somewhat comparable to that of the Oak Knoll area across Route 66 . Is that neighborhood too isolated from Ashland ' s thriving community life? On sprawl versus infill , how sprawling would it be? Maybe 4 lots per acre? That ' s already half the density sought by missionaries for infill . If there are infill spaces. that add. up to the population projected for this neighborhood, and if they, too, are indeed developed during the same period as Diamond D, the total increase in population provided for would be about 6%, or three tenths of one percent per year . Is that too fast? Do both! Finally, under Practicalities, there are several quick points the Council should consider : 1 . Services and Utilities —fire, police', schools, water 2 . Development Charges 3.• Transportation 4 . Airport Overlay As our friendly counselor Toni Howser pointed out in The Daily Tidings yesterday, the City seems to have a pretty elastic inventory of resources . If a population increase of 500 from infill would force addition of another school , could the cost be levied against those builders? How then, these builders? If Development Charges are inadequate, can the City not raise the rates for them? Egress from this neighborhood will most likely add a bit to the traffic on East Main, Tolman Creek Road and Highway 66 . If traffic to the equivalent of Quiet Village onto Oak Street , Helman and Laurel were added there , what quantitative impact would result? These practicalities do not seer„ insurmountable nor excessive . But if your technical studies show they would be , then your expert judgment must be most carefully exercised. As for the Airport Overlay concern, this one is very real . When the City has approved this development , and thirty years later an airplane falls into one of the houses , killing three children, is the City of Ashland prepared for the lawsuit? This is exactly what happened near such an airport in San Jose, California within the last decade . I , for one , would never consider buying in such an area. I thank you for your balanced consideration of all these matters in reaching a decision on behalf of your constituents . Sincerely, Zimce� I'Wel L/,se'/�/I/// 482--40-35 Juty 14, 1995 . . . Cathy Gotderi Mayor 886 Oak St:. A6htdnd, -'OR'- •97520 Dear.Mayot_GoMen: I wish to .thank you again 6or yout.:integAity.and. 6otes ght e6peeiatty duni.ng velfy_comptex,.fbaueb ouch as the homete6s Aituati.on: .I teamed much.:dW% ng those city co uncit meetings and 6eCt secure knowing ..the miohe complete.a-waxene6s the city _ counc..i,t had jaic the well-being o6;out'..town. The city is again being challenged.. .Woutd'.it be possible-jor .the city o6 Ashtand to .inat tute:an :oxdindnc.e to ban subdiv.i.6.i.ons? The primary reabon bon not at_tow•ing :the•Diamond D'subdivizion and att otheA6, is that the city's.aoukde''o6 water .is ,0nly a cneek which cannot sustain a sig"'Jicant-:inexease in popuPation. Att subdivisions need tauma Another doubt in the .D.iamond D pkoposat: is "abbondabte housing" For a house to be.neatiat.icatty a66ondab.te one needs to-take o66 one o6 the O's 6nom the $100,000.: To me, the moat 6.igni6.ieant argument against att subdivisions is wa the y. o6 ti.6e they ob6PA people: I have not.seen one subdivision that did not.6eet tike.aensoty,and apinituat deprivation 16 these vacuous uA i.dentiat atea6 ate a.Mwed to pnat.i,6ek te, their. emptiness wilt be the -i.n6tuenee in this town; not the magic of dive a ty our buidiv.idua.Cized homes and gardens give the city. A Wend o6 mine once said, "Aah.tand wits be known as. much 6ot its gatdena as jot the Shakespeare Febtivat". Out neighborhoods where people are jriendty cute an enchantment to v.iAitons, an .inspiration they can bring home with them. The ne4hborkood6 o6 uniqueness and v.ttat ty create an atmosphere that attwt t6 motivated people to dive in this community. 2: The same akgument appti.ea bon the camping ban ab woutd appty bon a subdiv.is.i.on.ban. Mheand " a ptace that etevate6 the . ndlv.iduat to a h.ighen., mo-te bu£6itt ng tije -- not a6 .in wPatth, Wt as in expertience. A subdiv.i.6.i.on o6bea6 an empty way o6 ti.6e, not ud-i.ke the s.taeets o66e2ed aa.a bed to the hometesa. Let ourt community be a ptace that .i.n6pine6 a peuon'6 imagination, neaxrnda a peuon'6 6ttiv.rng and ,humanity. I bet ieve Ma. Muttani. undeneatimate6 the Cone n fiia paoposat , geneAatea....it i.6 not only .the. Fniend6 06 A6htand, but the FRIENDS OF ASHLAND, att 16,000 o6 us who cane. Thank You: . . 64muety, Cwwt No.tz Box 3039 A6htand, OR .97520 .Y (1 C I T Y ' O F A S H L A N D "`.� C I T H A. L .L._,1 T ' 4 ASMIAND,OREGON 07520 16 July 1995 �"i"o'no�e(cooesoii4sz=azli' To Mayor Cathy Golden and members of the Council, There is no basis in law or logic for any City Councilor, Planning Commissioner, or Historic Commissioner to remove themselves or to be removed from any land-use hearing concerning annexations or any other land use Issue about which they have written or voiced opinions. Beliefs that a member's 'previous general bias" disqualifies or gives a governing body the power to disqualify that member In quasi- judicial matters is wrong. The notion of disqualifying members for their previous views in an attempt to better the process is a perversion of good intentions. I believe there has been confusion between the terms quasi-judicial and judicial, and that we have been talking of a standard for participation inland use decisions which does not exist. Land-use decisions are not court trials. There are a number of reasons for why disqualification for having general opinions is wrong or why any good results in following such a concept is outweighed by the bad. First, in elected positions, individuals run for office on what are called platforms. A platform is a summary of opinions and ideas. If we carried the logic of disqualification for previous opinion to its logical conclusion, then anyone who ran for City Council would have to disqualify themselves in land-use hearings for previous statements about any position on land-use such as transportation, parking, density, affordable housing or any other related subject. In my particular case, my opponent for the City Council favored low density and spreading the city out. That would mean that she would have had to disqualify herself from any annexation hearing as having a previous bias "to spread the city out". Another candidate might run on a platform favoring more parking and opposed to an open space program as being an infringement on the City's ability to provide enough asphalt for cars to drive and park on. Would that mean that the elected official had to step down on land-use issueswhenever the subjects of open space, parking and roads arose? One might make the argument that the concept of 'previous bias" only applies to individuals once they win an election or take office, but that would mean that for elected officials their bias or views as stated in their campaign are acceptable providing they never again mention their campaign promises or views and never try to carry them out. There is no basis for an assumption that any determination could be made as to what point in time a bias on land use issues would be acceptable or not in public life. Nor can any assumption be made that once elected a candidate's bias would suddenly 'go away". Another aspect of the bias issue would be the perceived magnitude'or notoriety of ° bias. If one decsionmaker spoke their view concerning a land-use issue on the record with a limited audience or off the record but within the hearing of another, and another wrote about that issue in a widely distributed essay, column, textbook or other work, what is the difference between their bias? The only difference is in the notoriety of their respective bias. There is no way that degree or strength of views can be measured, however. Thus, the respective notorieties of "previous bias" is irrelevent. If their was any validity to the 'disqualification for previous bias" notion, then proponents or opponents of any land use proposal might find it In their interest to spend hours in quests to discover decisionmakers' previously quoted or written views relating to the issue. They could then move to disqualify anyone not noticeably In agreement with their position. Outside of public forums we could expect spying by individuals attempting to learn the general views of decisionmakers to determine whether or not a disqualification campaign should be launched. Since everyone has views, those most diligent and enduring in discovery efforts to find Information that might be used to disqualify decsionmakers would likely prevail Disqualif ication in land-use matters for previous general views would mean that the only acceptable candidates for elected or appointed offices would be those with no views on land-use. But this might lead us to the conclusion that an individual with no views has no interest or knowledge In the matter either. Why would we elect such a person? A further difficulty with the notion of'previous blas"concerns what issues are subject to this scrutiny and what are the threasholds of importance in those issues. Are parking-lot layouts covered? Are setback variances covered? Is the decision making body to vote each time as to what is a relevant issue to raise the possibility of disqualification. Then Is the body to vote on each member to determine whether or not that individual is deemed by the others or the City.Attorney to have crossed some threashold that disqualifies that person. At a time when the public indicates that they want leadership from public servants the 'disqualification for previous bias" notion goes contrary to this public desire. Even if there was validity for disqualif ication of elected and appointed officials for 'previous general bias" In land-use matters any harm done by not disqualifying a decsionmaker is far less than the harm in disenfranchising the voters who elected that person. Likewise the harm in 'previous general bias" to fair proceedings would also be overshadowed by the censorship or loss of free speech rights of those elected or appointed officials with an Interest in or knowledge of land-use issues. Thus, in land use proceedings, general views, philosophies, or vision cannot be grounds for disqualification from participating in decisions. Thus no Councillor, Planning Commissioner, Historic Commissioner or other Commissioner can be barred from participating or voting in an issue where they are on the record as previously having views. The whole concept of quasi-judicial proceedings evolved to disclose conflicts of interest regarding_financial gain or loss from land-use denials or approvals and to ensure that evidence for a particular issue is presented in a public forum and not out of the public view. The quasi-judicial concept was not intended to bar decision makers, particularly elected decisionmakers, through censorship, from being leaders on the future and destiny of their communities nor to disenfranchise the voters who elected them because of their views. Brent Thompson To : Catherine Golden, Mayor and City Council Members '1/18/95 Subject: Opposition to granting approval for 47.5 Acre Annexation to City , and Zone change request from Commercial to urban housing designation. From: Joe Eckhardt Grounds for Opposition: Failure to comply with Ashland Comprehensive Plan:Chapt . III-1 , "The City has made every attempt to involve as many people as possible in the planning process. " I.E. , . The Citizen's Planning Advisory Committee, was not convened to make recommendations from its members for consideration of this Developer 's Project, and no recommendation(s ) were made , of record to either the Planning Commission, or to the Council regarding this proposal from the Diamond D Corp . Page 2-Chapt . III "Policies: ( 1 ) To continue the Existing Ashland Citizens ' Planning Advisory Committee to assist the Ashland Planning Commission and Ashland City Council on significant planning issues, implementing ordinances , and all LCDC and Comprehensive Plan Goals. " In view of the fact that the Mayor and Council of August 12 , 1991 did not see fit to encourage or insist upon the continuence of the CPAC, there have been no furthur meetinggs of this committee , in spite of the committee ' s attempts to give in-put to council on a variety of issues. The last meeting of this committee was August , 12 , 1991 . ( I can cite letters from a member of the CPAC to substantiate this perception of what caused the CPAC to fail to meet subsequently . ) Therefore, I am with other citizens, challenging the validity of any decision on this issue , until an appeal is ruled on by LUBA (Land Use Board of Appeals) citing this ommission and departure from the Ashland Comp Plan as a violation of proper procedure in granting Developers ' requests for approval by council . I have spoken to Mr . Mel Lucas, field representative of the Department of Land Conservation and Development for the State of Oregon, who stated; Any citizen has the right to appeal to LUBA when he feels a local Comprehensive Plan or local ordinance has been violated. It is my feeling that the Comprehensive Plan has not been properly followed in granting rights of annexation, and as in this case , a vital portion of the City Comprehensive Plan has been circumvented by not convening the CPAC, or accepting its recommendations regarding this land use. An appeal may be filed with LUBA within 21 days of council ' s final action on the issue. 1 Under this cloud of an appeal that might be filed, based on my perception that neglecting to get CPAC recommendations is in violation of the intent of the Comp Plan as written in Chapt . III , I feel it would be in the interests of both the council and the parties applying for annexation, to postpone action on this land usage action, pending reconvening the CPAC for recommendations to council and the Planning Commission. Submitted: Joe Eckhardt with other citizens to be designated later , this date : 7/18/§5 Bush St . Ashland OR, 97520 2 May 20, 1995 780 So. Mountain Ashland, Or. 97520 Mayor and City Council, Ashland, Oregon Although three commissioners expressed alarm over the hazards of the connections between the city and a proposed annexation to provide for an 173 lot subdivision, the Commision voted in favor of the annexation rather than address the questions of safety and public health and possible solutions to the problems. The land to be annexed has two points of access to the city proper.Both are narrow freeway overpasses - one, the Highway 66 overpass, is already dangerously crowded, and the other, the East Main Street overpass,has no bicycle lanes, and is frightening for pedestrians as well as bikers. ( I met Randy Warren at the Planning Office who had just survived a scary bike ride over this overpass when a truck mirror grazed his helmet. ) Can you see some 100 kids, separated from their school fellows, playgrounds, playing fields, theatres and shops, risking their lives daily to get to the city? The commissioners must be guided by certain criteria. Apparently some commissioners believe they do not have the criteria to deal with safety issues. You have urged a city traffic mix of pedestrian,bicycle and auto. I ask that you review and perhaps re-write criteria for planners to be sure safety and public health considerations are securely covered, and to delay annexation until reasonable safety can be assured. Thank you for your attention. Virginia Cotton July 18, 1995 TO THE MAYOR AND CITY COUNCIL: We wish our objection to the annexation be recorded for the follow- ing reasons: i 1 . The site does not adhere to the plan of utilizing "in-fill" in Ashland as a key method of closely integrating building in the community, thereby preventing sprawl-like growth. Example: The Vision Planning Conference brought in pro- fessional expertise from Portland in which the more favorable option of in-fill was emphasized as opposed to constructing suburban-type com- munities that are disconnected from the existing city. 2. The 25% "affordable housing" aspect of the proposal has substantially clouded our larger priority of maintaining Ashland's unique environmental characteristics, whereby we are being persuaded to undermine our preferrable, higher standards relative to the kind of growth we will permit. While moderately and low-priced housing is certainly a major and desirable goal, we must not allow our primary objective to be bartered in exchange for it. Other consid- erations must take precedent, 3. There are serious questions about severe traffic jam problems that will be caused by the additional vehicular congestion of the overpass, as well as multi-services that will be required for this extensive development. In point, electricity and water, the latter of which we face possible shortages in the future, and the need for more schools and parks, to name a few. The financial responsibility upon Ashland citizens to bear the cost in further taxes to support this newly-populated area has not been clearly articulated. It would seem that the costs will be high and will add measurably to our present tax burden, particu- larly in terms of the costs accruing for future city needs in connection with the wastewater treatment plant, infra- structure repair, etc. , etc. Once again, we state that this is not the kind of growth we wish to see approved for Ashland. a 7 G�%f/ Al and Anne Bodin 119 Cypress Circle Ashland, Or. 97520 JUL 21 1995 j (Gerald Cavanaugh, 483 Euclid, Ashland) ff'' Remarks prepared for City Council meeting, July 18, 1995, but not delivered. 1. I hope this council never again even considers blocking an elected council member's vote on any issue simply because the member has expressed a written or spoken opinion on the issue prior to a vote in the council. To forbid such a vote would be perversion of democracy. 2. 1 urge the council to reject the planning commission's contention that the "i-5 project' conforms to both the letter and the spirit of the comprehensive plan. With all due respect to the dedicated members of the commission, it is my view, shared by many of our citizens, that, given today's land use pressures and the alternatives open to us, this project does not conform to the comprehensive plan, it does not address the expressed needs and wishes of the community, and it should be rejected by the council. 3. 1 urge the council to reject the conclusion that the land use involved that this particular project makes it appropriate to change the area's zoning designation so as to allow the project to advance. Unless and until it is abundantly and consistently clear over a meaningful time-span that Ashland has sufficient public utilities and especially water for human, agricultural, commercial, and wildlife needs, all such projects should be blocked. All other development must be subjected to the strictest scrutiny and the most open and critical public consideration. The issue of a "Medford-Talent waterline intertie" is on the council's agenda tonight. This would indicate that official Ashland has at least some concerns about its water supply. Now, one may lead a horse to water but not make the animal drink; let us not create any monsters with insatiable thirsts but no water to provide them to drink. Furthermore, we should get rid of the absurd and unworkable concept of 'affordable housing," go back to the drawing board, and come up with clear rules and procedures that can move us toward a solution of the question of disparate incomes and housing costs. 4. I urge the council to reject the proposed "1-5 annexation." With all due respect to our talented civil servant staff, their support of this project is insufficient. The council must listen to the citizens and if the citizens choose to direct their elected agents to reject this project, that is simple democracy in action. I would argue that in matters of annexation, the question should he decided by a vote of all of the citizens after extensive public debate---but that is another issue. In this local case, let us hope that for once, democratic politics will indeed determine public policy. I urge you to reject the annexation proposal. Thank you. GJC s 07/16/1995 18: 18 5034888216 0 PAGE ' 01 ' July 16, 1995 / To: Ashland Mayor Cathy Golden and Members of the Ashland City Council: As a concerned citizen of Ashalnd, I hope that the Mayor and the Council never again even consider blocking an elected council member's vote on any issue simply because the member has expressed a written or spoken opinion on the issue prior to a vote in the council. It is both absurd and profoundly anti-democratic if .such a blocking of a member's vote should occur. This, of course, is directly relevant to the published murmurs uttered by some to require Council members Hagen and Thompson to recuse themselves on aspects of the 41-5 annexation" issue. As for the annexation itself, the whole project should be rejected. Much more informed, open discussion involving all citizens should be organized before anything like it emerges. The city is currently considering a 'waterline intertie" with .Medford and Talent: let us make sure we know we have the water before we bring any more projects to drink it. See y Cavanaugh P.O.Bar 247 G a iaod, OR 97520 �i TO THE ASHLAND CITY COUNCIL I will be away on July 18 when I understand you will again discuss , and perhaps decide the fate of a 40-acre .annexation to the city. As an advocate of "affordable" hous- ing I should be in favor of the annexation but I am strongly against it for reasons of location, water needs , school popula- tions, transportation requirements and the fact that our affordable housing is a mis- nomer inspite of being somewhat lower than average cost. a We moved to Ashland thirteen years,, om a city which was growing like Topsy with huge subdivisions which changed its whole charac- ter. Thank heaven that Ashland has many residents with the vision to see that big, misplaced housing areas do not serve home- owners , only developers . Let' s continue to build small . with or without porches, and work hard to revise the affordable housing plan as well as transportation improvements . Hopefully, l9 7 From J. David FINE: Ashlard, Oregon PHONE No. : 1 503 488 1458 Jul.21 1995 10:29RM P03 - J. David Fine Phom!(603)A884168 Pale(603)see-case Attorney at Law 60 Toad Sir" 0. _ P.O.Bow 782 AMland,Orew 97620 My ref.: PER Your ref.: New Land Annexation Ptvposed At Highway 66 k East Main St, 21 July 1995, 1101-L By Fax Mrs. Catherine Golden, Mayor City of Ashland 10 East Main Street Ashland. Oregon 97520 Deer Madam Mayor: Please allow me to express an opinion about the proposed annexation and rezoning proposals for the site near the Ashland Hills Inn: It's simply the worst idea to hit town in yearn. The site could hardly be less suited to the use proposed — regardless of whatever palliatives the developer may offer. I would urge you to take all possible steps to reject this proposal In the Council's 'legislative"action on the proposal to annex the land into the City. 1 would also urge you, in any tie-breaking situation which may emerge, to vote against rezoning any of this site from commercial to residential uses. The City has a serious shortage of vacant commercial tracts; (lie luca(lon of the laud makes this site far more advantageous to the City as a wuuuw'clal roue than 11 would be as a residential zone. Thunk you in advance for your consideration of this view. Yours truly, J. David Plne ... JUL 2 1995 July 21, 1995 The Honorable Cathy Golden, Mayor of the City of Ashland, and Members of the City Council 20 East Main Street a Ashland, Oregon 97520 RE: Annexation of Land North of Ashland Hills The Honorable Cathy Golden and City Council: The premise that an affordable housing program may not be necessary now that houses are not selling as fast, may be fallacious. Even though sales are down, property prices are still significantly higher than when the program was adopted. The following figures are from the Southern Oregon Multiple Listing Service: Year: Average Sale Price 1989 $104,399 1990 $127,921 1991 $138,354 1992 $139,641 1993 $146,779 1994 $154,958 1995 $158,432 (until 7-14-95) Amore significant figure might be the number of homes available for sale under$100,000. The August 17, 1992 Southern Oregon Multiple Listing Book lists 38 residential homes available. Today, there are 3 homes listed for sale under $100,000. Of those three, one is a garage-like building on a piece of R-2 land on Hersey. One of the things that excites me about the affordable homes of this project is that there is enough land on the 2 bedroom home lot for the homeowner to expand the home on the same level. A beginning family can easily remodel and stay in their neighborhood. The plans also include two car garages, a plus for people with lots of bikes or recreation equipment. The units offer people a choice of energy efficient, lower cost housing that is hard to find in Ashland at this time. 2 Services such as water, electricity, sewer and schools are things that a vibrant community needs to address, plan for and provide its citizens. I want my grandchildren and children to live here, go to Ashland school and I assume everyone else does, too. If so, they need to a have a place to live, a house. If you think that these systems are overtaxed, stop all building, not just one project. That is discrimination. When this project was proposed, it conformed to the city ordinances and rules which included an ability for developers to annex if they provided affordable housing. Those rules are still in effect and the affordable housing need is even more crucial than when the affordable housing plan was envisioned. Certainly, I am biased in favor of the project--my brother is Doug Lee, and I am a Realtor. However, I have been an active member in the community since 1981 and raised my children here. Please don't discredit my remarks because of my connection. Thank you, Sandy Kuykend 385 Cherry Lane Ashland, Oregon 97520 • NOTE: This representation is based in whole or in part on data supplied by the Medford Board of REALTORS or the Southern Oregon Multiple Listing Service. Neither the Board nor its SOMLS guarantees or is in any way responsible for its accuracy. Data maintained by the Board or its SOMLS may not reflect all real estate activity in the market. July '_4, 1995 TO: Members of the City Council of Ashland and Mayor Cathy Golden RE : Public hearing regarding the Diamond D Development request for an annexation of 47 . 7 acres of property into the city. FROM: Charles Ryberg, 373 Vista Street, 482-4753 Gentlepeople: I was unable to attend the hearing Tuesday, July 18 , but I was able to watch the entire proceeding on access TV. I wish to let you know of several concerns I have regarding this proposal . First, I believe that the Council, by lumping consideration of the zoning change with the approval of the annexation, has avoided an important step. The annexation is not legal without the zone change, so the zone change should be considered first, and on its own merits. Looked at this way, there are no merits to the change; commercial land in Ashland is already scarce and finding eight acres currently zoned something other than commercial to replace the loss will be difficult if not impossible. This might well lead to the annexation of an additional eight acres to be zoned commercial . Furthermore, the existing commercial zone, though not suitable for all commercial purposes , is ideally located near our freeway interchange, making e it excellent for warehouses, mail-order houses, motels and other businesses which require access to interstate highways. Thus I urge you to reject the zoning change. Next, the "affordable housing" element seems confusing to me. In the 1990 Report submitted to the City Council by the Affordable Housing Committee and ( I understand) later approved by the City Council , it states clearly on page 17 that proof of the need for such housing rests "with the applicant. " Yet, there has been no public demonstration of proof by the applicant. Transportation problems with this development have been well documented in other testimony. There has been no overall transportation study- made by the city or the county in several years . Hence, it seems inappropriate to subject the city to a development of this magnitude without hard data about impacts on major arterials: Tolman Creek Road and East Main Street; Hwy. 66 , Oak knoll Drive and East Main. These are dangerous intersections which receive care in maneuvering by citizens on a daily basis. According to the county, such a development would increase day trips on East Main Street alone by 1700 . To think of children accessing buses ( should they exist) and other transportation near or at these roads is frightening. The Comprehensive Plan calls for " . . . adequate transportation [to be] provided through . . . property. " (Ord 2666 S2 , 1992) . This condition remains to be met by the developer. Recent problems with the bus access at Ashland Hills Inn underscore this problem. I found the mayor' s directions to the public to be confusing and the reading of the "criteria" hasty. In such an important meeting, shouldn't copies of the criteria along with an explanation of ways to address them have been in the newspaper the day before, or at least in print for the public the night of the meeting? I was further upset by the speed with which testimony was taken. Several speakers, especially those who were speaking to the criteria Mayor Golden mentioned, were cut short. While I can understand the time limits on a meeting, a decision of this magnitude deserves the two meetings which will be devoted to it; perhaps those cut short should be invited to finish. It is clear that the city has shown little interest in undertaking a major planning effort. Members of the public, however, have demonstrated an eager desire to enter into such an effort. I refer to the vision Planning Conference held at SOSC last March when over 400 citizens turned out to voice their concerns about the need for adequate planning for Ashland's future. I feel that with so many conditions of our Comprehensive Plan going unmet (and some backed by ordinances) , that it would be perilous for the City Council to approve this request . i J�u}yo219 MVI _-......_i.. To the Mayor and City Council City of Ashland Ashland , Oregon 97520 Re: Planning Action 95-036 - Proposed Annexation, Rezoning, and Subdivision Approval of Property on East Main Street Time ran out on the public bearing on Planning Action- 9b-036 at the Council Meeting on July 18 , 1995 . I was amongst the indiv- iduals who did not have an opportunity to speak. The text of my comments is enclosed . I will not be able to attend the continuation of the public hearing on August 1 , 1995 . It is requested that my comments be read into the record at the continuation of the public hearing . Sincerely -yours , John W. Nicholson 1575 Greenmeadows Way Ashland , Oregon 97520 ASHLAND PLANNING ACTION 95-036 Annexation of Approximately 40 Acres , Rezoning of Approximately 8 acres , and Plan Approval for a 173 Lot Subdivision. Statement by John W. Nicholson, 1575 Greenmeadows Way, Ashland , OR At Public Hearing before Ashland City Council on July 18, 1995 In the interests of all citizens of Ashland , the proposed annexation, the rezoning, and the subdivision plan should NOT be approved by the City Council . Who will benefit from the project and who will be hurt? Waivers of systems development charges for 25% of the housing and density bonuses (granted under City policies) will provide benefits to the developer, builders, financial institutions, and a limited number of home purchasers . The costs of growth related to the project will be born over a long period of years by all residents of the community. Those bearing the long- term costs of growth would include low-income and many middle-income people. These categories of residents can ill afford to pay for such subsidies and should not be forced to do so by the City. Ashland ' s systems development charges do not come anywhere near paying for the costs of growth. This, in part, results from provisions in State law and , in part, from pressures on the City government by builders to keep SDCs low. As a consequence, growth in Ashland is financed to a large extent by owners of existing properties and renters . These groups pay for growth (not covered by SDC monies) through real estate taxes, City utility taxes, and City utility fees in excess of utility costs . City "affordable housing" policies and practices further aggravate financial burdens on low income and middle-income residents by targeting the benefits to a restricted number of home buyers . Federal and Oregon programs provide more than adequate assistance to middle-income people for purchasing a home . The City should get rid of its "affordable housing" program. The City should stop abuses of "affordable housing" concepts that provide official sanction to practices that force low-income and middle-income residents to subsidize more affluent individuals and businesses . Furthermore, the City ' s limited water supplies , problems with waste-water disposal , deficiencies in transportation facilities , and negative socio-economic impacts from urban sprawl that the proposed development would create all need consideration . Overall , the proposed project is NOT in the best interests of Ashland residents . The project should NOT be approved .