HomeMy WebLinkAbout1995-0905 Council Mtg PACKET m n : Any citizen attending Council meetings may speak on any item on the agenda, unless it is the
subject of a public hearing which has been closed. If you wish to speak, please fill out the Speaker
Request form located near the entrance to the Council Chambers. The Chair will recognize you and
inform you as to the amount of time allotted to you. The time granted will be dependent to some extent
on the nature of the item under discussion, the number of people who wish to be heard, and the length of
the agenda.
AGENDA FOR THE REGULAR MEETING '
ASHLAND CITY COUNCIL
September 5, 1995
I. EXECUTIVE SESSION: 6:00 p.m., Conference Room, to consider the evaluation of the City
Administrator and City Attorney per ORS 192.660(1)(i).
H. PLEDGE OF ALLEGIANCE: 7:00 p.m., Civic Center Council Chambers
III. ROLL CALL
IV. APPROVAL OF MINUTES: Regular meeting of August 15, 1995.
V. SPECIAL PRESENTATIONS AND AWARDS:
1. Ten-year service certificate with perfect attendance record to Larry Murphy, Street
Department Utility Worker 111.
2. Twenty-five year service certificate for Brian Almquist, City Administrator.
VI. CONSENT AGENDA:
1. Minutes of Boards, Commissions and Committees.
2. Monthly Departmental Reports for August, 1995.
3. City Administrator's Monthly Report for August, 1995.
VII. PUBLIC FORUM: Business from the audience not included on the agenda (limited to 5 minutes per
speaker and 15 minutes total).
VIII. PUBLIC HEARINGS: (Must conclude by 9:30 p.m.)
1. Proposed adoption of "An Ordinance adding Section 9.16.055 to the AMC to require
removal of dog waste from public areas."
2. Proposed amendments to Open Burning Ordinance to ban open burning from November
through February and during fire season.
IX. UNFINISHED BUSIhMSS:
1. Adoption of findings, conclusions and order on Planning Action #95-036 (Double D
Corporation).
X. NEW AND MISCELLANEOUS BUSINESS:
1. Request for sewer connection to property outside the City Limits but within the Urban
Growth Boundary on Hwy. 66, east of Dead Indian Memorial Road (Virgil Osborn).
2. Oral report on Emigrant Lake Camping Voucher Program proposal.
3. Request by Councilor Hagen to proceed immediately with RFP for wetlands testing.
XI. ORDINANCES. RESOLUTIONS & CONTRACTS:
1. First reading by title only of "An Ordinance adding Section 9.16.055 to the AMC to require
removal of dog waste for public areas."
XII. OTHER BUSINESS FROM COUNCIL MEMBERS
XIII. ADJOURNMENT
MINUTES FOR THE REGULAR MEETING
ASHLAND CITY COUNCIL
August 15 1995
CALLED TO ORDER
Acting Mayor Susan Reid called the meeting to order at 7:00 p.m., Civic Center Council
Chambers. Councilors Laws, Hauck, Hagen, Winthrop, Thompson were present, Mayor
Catherine Golden was absent.
APPROVAL OF MINUTES
The minutes of the Regular meetings of July 18 and August 1, 1995 were accepted as
presented.
CONSENT AGENDA
1. Minutes of Boards, Commissions and Committees.
2. Departmental Reports for July, 1995.
3. Liquor license approval for William and Maureen Sadler dba\The Great American
Pizza Co., 1448 Ashland Street.
4. Authorization for Mayor to sign Cooperative Agreement of Urban Services
Agreement with BCVSA regarding planning coordination.
Item #4 was pulled and put onto New and Miscellaneous Business for council discussion.
Councilors Hauck/Winthrop m/s approval of Consent Agenda items #1 through #3.
Voice vote: all AYES. Motion passed.
PUBLIC HEARINGS
1. Public Hearing on PA#95-058: request for Annexation of 7.96 acres located on
North Mountain Avenue and the westerly extension of Munson Drive, and
Outline Plan approval of a 43-lot subdivision. (Applicant: Mary Powers/Doug
Neuman)
City Attorney Nolte reviewed Criteria for Annexation (AMC 18.108.85).
Exparte contacts by Council members; Thompson only contact was when he served on the
Planning Commission at the time Munson Subdivision was approved; Winthrop claimed
none; Hagen personally is acquainted with Doug Neuman and Tom Giordano but would not
influence his decision on planning action, Hauck claimed site visit, Laws confirmed watching
the Planning Commission regarding this annexation on public television and Reid claimed site
visit and conversation with neighboring property owner.
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STAFF REPORT:
Planning Director John McLaughlin reported that this was an application requesting
annexation of approximately 8 acres and Outline Plan approval of a 43-lot subdivision.
Twenty five percent of the homes will comply with the City's resolution establishing
affordable housing levels, as required under the requirements for annexation.
Staff recommends approval of the application with the following conditions: 1) That all
proposals of the applicant be conditions of approval unless otherwise modified here; 2) That
a public pedestrian easement be shown on the Final Plan linking the project site to the
property to the north; 3) That hydrant installation be done such that all homes are within 250
feet of a hydrant having adequate flow. Required hydrants to be in and operational prior to
issuance of building permits for individual homes. All other requirements of the Ashland
Fire Department shall also be met; 4) That all easements for sewer, water, electric, and
streets be indicated on the final survey plat a required by the City of Ashland; 5) That the
property owner enter into an agreement with the City of Ashland guaranteeing that 25
percent of the units (11 units) comply with the resolution establishing affordable housing
income and purchased cost levels. Agreement to be recorded prior to the adoption of the
ordinance annexing the property; 6) That a boundary description and map be prepared by a
registered land surveyor prior to the Council approving the annexation; 'n That full
engineered construction drawings be provided for all streets, crossings and utilities as part of
Final Plan approval; 8) That a copy of the CC&R's indicating responsibility for maintenance
of open space and common areas be submitted at the time of Final Plan for review and
approval by the City of Ashland; 9) That the subdivision as a whole, sign in favor of a local
improvement district for future street improvements to North Mountain Avenue, including
curb & gutter, storm drainage facilities and sidewalks; and 10) That a site, size and species
specific landscaping plan for neighborhood open spaces, planting strips and riparian ares be
submitted for review at the time of Final Plan.
It is noted that the section of Mountain Avenue involved in this application is under a five
year no cut moratorium.
Delivery of services can be provided for Munson water service, problem is with water
connection into Mountain Avenue. When the moratorium expires then water connection will
be made into Mountain Avenue. Public Works Director states that there is an ordinance
within the Ashland Municipal Code that allows the Council to allow cutting of streets within
the 5 year moratorium time.
It was made clear for Council that annexation will comply with current Affordable Housing
requirements.
Council questioned possible repercussion regarding additional traffic and whether the
developer would be willing to share costs involving 4-way stops or traffic signal at E. Main
and N. Mountain Avenue.
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Comments were made regarding a parcel of approximately nine to ten acres that would not
be annexed and would become an island surrounded by the City.
Councilor Winthrop concerned regarding water supply with additional units added into the
City. McLaughlin reported that the updated SRC study included some analysis of climate
data and looking at conservation and system wide efforts from•Public Works end showed that
we were tracking along with what the SRC report recommended. Our population is also
tracking at the same rate as the assumptions of the SRC report. Our population projections
are based upon assumptions of growth that also include the assumption of annexation of
lands.
PUBLIC HEARING OPEN: 7:08 p.m.
DOUG NEUMAN/applicant/spoke regarding the work accomplished to provide a
development with amenities and affordable housing.
TOM GIORDANO/157 Morninglight Drive/agent for the applicant. Presented an aerial
photo of the property with site designs and utility plans. The development is using a neo-
traditional concepts, notes the number of crosswalks involved in the designs to slow down
traffic.
Giordano does not view this application as an annexation, but as an in-fill. Notes that this
development is within easy pedestrian access to downtown, schools and shopping and is
centrally located. Important piece of transportation plan providing direct links to new city
park and will relieve traffic pressure from E. Main. Will provide affordable housing close to
the downtown area.
The project allows for four types of open space: the village green would provide a focal
point of green with a pedestrian path (purposely chose gravel instead of pavement to slow
traffic) benches and street lighting, a pedestrian and bicycle link is provided to the north, a
small drainage channel, and a streetscape/parkway on both sides of the street. All would be
public right-of-way.
Notes praise from Planning Commission and Planning Department and notes that there has
been no outspoken opposition to this annexation development.
Addressed the no-cut moratorium indicating there are other routes available in providing
utilities.
Applicant indicated that they would be willing to commit as a condition of Final Plan
approval in participating in sharing of costs regarding traffic signal at intersection of N.
Mountain and E. Main.
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IN FAVOR:
MARIE MOREHEAD/310 N. MOUNTAIN/is in favor of development but does not like
added traffic to N. Mountain. She would like to try four way stop signs at N. Mountain and
E. Main..Requests the possibility of annexing the rear portion of her lot. She would like to
see more alley ways.
DICK STRENG/1255 Munson Drive/President of Meadowhawk Homeowner's Assn and is
in favor of this project. Notes favorability the access to downtown, common village green,
access to new City park. Feels would alleviate some traffic off Mountain Avenue.
JOHN MCCOREY/549 B Street/Requests that the landscaping of common areas be drought
resistance.
ROB/MOLLY HOLMAN/237 GRANITE/Submitted letter for the record in favor.
JOHN SCHMELLING/5% FORDYCE/Submitted letter for the record in favor.
OPPOSITION:
None
REBUTTAL:
Applicant shares City's concern regarding N. Mountain traffic and believes sidewalks and
bicycle ways are needed.
They will also plan for proportioning the share of development costs that the Council may
request as condition of approval.
PUBLIC HEARING CLOSED: 8:07 p.m.
Discussion by Council regarding problem intersections and how to get this into our Capitol
Improvement Plan. Councilor Laws commented he would not like to see a district created
and assess property owners but rather get developments as new developments occur and put
clear proportionate share of costs on the new developments based on the traffic impact.
Councilor Thompson requested the following changes to staff recommendations prior to final
approval item #2; That a public pedestrian/"bicycle" easement be shown on the Final Plan
linking the project site to the property to the north "and that the surfaces of the
bicycle/pedestrian paths through the common area be approved by the bicycle commission.";
item #10; That a site, size and species specific landscaping plan for neighborhood open
spaces, planting strips and riparian areas be submitted for review at the time of Final Plan
"and that the landscaping be drought resistant species."; additional condition #11; That the
applicant participate in a signal at N. Mountain and E. Main intersection based on their
added traffic impact; also that there be no street cuts allowed until moratorium has lapsed.
Voiced his concern with adequacy of water, transportation, mechanism of affordable housing.
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Discussion regarding imposing conditions of moratorium revealed that it is a council decision
to over-ride a moratorium. If made a condition it would put the applicant in control.
Councilor Laws would like to refer to the Transportation Commission a request that they
address the development taking place on N. Mountain in regards to pedestrian and bicycles.
Laws also suggested a change to previously suggested condition #11 to read, "if the applicant
agrees to participate in a fund for a signal at the E. Main and N. Mountain intersection based
on a fair share of the cost if a portion of all new developments substantially contribute to the
traffic at the intersection and based on predicted share of traffic contributed by the
development.
It was made clear that these conditions apply only to the subdivision in the Outline Plan of
annexation.
Councilors Winthrop/Hauck to approve request PA#95-058 for annexation of 7.96 acres
and the Outline Plan approval of a 43-lot subdivision including the staff
recommendation of the 10 conditions with the following amendments to item #2
pedestrian should be"pedestrian/bicycle" and additional wording of "and that the
surfaces of the bicycle/pedestrian paths through the common areas be approved by the
bicycle commission; item #10 additional wording t e landscaping be drought
resistant species and the additional condition #11 " applicant agrees to participate
in a fund for a signal at the E. Main and N. ou tersection based on a fair share
of cost if a portion of all new development substantially contribute to the traffic at the
intersection and based on predicted share of traffic contributed by the development.
Roll call vote: laws, Hauck, Hagen, Winthrop and Reid YFB; Thompson NO. Motion
passed 5-1.
DISCUSSION:
Councilor Thompson voiced his concern regarding Affordability and did not feel the
annexation request met the requirements for affordability.
City Administrator Almquist commented on the fire protection issue and it was clarified that
the motion did not include the additional suggestion of condition by Councilor Thompson
regarding street moratorium.
PUBLIC FORUM
Jack Blackburn/805 Oak Street/disturbed that there is a member of the Planning
Commission who acts on a Planning Action and then pursues his own activity.
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NEW AND MISCELLANEOUS BUSINESS
1. Request for sewer connections to properties outside the City Limits but within the
Urban Growth Boundary on Highway 66, east of Dead Indian Memorial Road.
(Osborn request)
Applicant requested postponement until 9-05-95 Council meeting.
2. Election of Audit Committee members by City Council.
Applications were received from three individuals for the two citizen-at-large positions on the
Audit Committee. Councilor Hauck was appointed to serve as council liaison to committee.
Discussion by council regarding Mr. Nicholson's opposition to the audit committee.
Council directed City Administrator to contact Marty Levine regarding participation on the
Audit Committee as a representative from the Budget Committee.
Councilors Hauck/Hagen m/s approve selection of Robert Dozier and Emile Amarotico
as the two citizen-at-large positions on the Audit Committee. Voice vote: all AYES.
Motion passed.
3. Letter of resignation from Councilor Rob Winthrop.
Councilors Laws/Hauck to accept letter of resignation and initiate process for filling
vacancy of Position S. Voice vote: all AYES. Motion passed.
DISCUSSION:
Council would like to select a replacement through a interview process which would be
completed in time to seat the new Councilor at the first Council meeting in October.
4. Authorization for Mayor to sign Cooperative Agreement of Urban Services
Agreement with BCVSA regarding planning coordination.
Planning Director McLaughlin explained to council the nature of the agreement with Bear
Creek Valley Sanitary Authority which will provide service with our planning needs.
Councilors Hauck/Hagen m/s to approve. Voice vote: all AYES. Motion passed.
UNFINISHED BUSINESS
1. Decision on selection of preferred alternative for upgrade of WWTP to meet new
TMDL standards.
W WTP Coordinator Paula Brown gave brief review regarding'what is trying to be
accomplished in Bear Creek; watershed/basin concept; improve Bear Creek flows to
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encourage salmon habitat development; evaluate regional implications of Ashland's actions.
Why improve the Waste Water Treatment Plan; DEQ point source discharge standards
increasingly stringent; address chlorine residual, ammonia-nitrogen, phosphorus and sludge
management.
Presented summarization of options with changes to staff report, schedule and cost summary.
Two changes to the staff report "B-II" Spray Irrigation WITH Demonstration Wetlands; 1)
timing on building spray irrigation, council requested that this be looked at end of the third
year instead of during the third year; and 2) include soil infiltration as part of the wetlands
evaluation process.
Change to schedule under Council decisions for Demonstration Wetlands, item #30 has been
changed to a float of a potential six months, will allow council time to evaluate the process.
Timing on the building of the spray irrigation system, item #15 has been moved out until
February 1999.
Added on the cost element, the potential of adding under Phase I, added a pilot soil filtration
portion cost of$80,000 which was the original estimate.
Brown stressed that now is a decision point, the facilities plan that needs to be submitted to
DEQ on October 1st has to have a solution and Spray Irrigation is that solution. Councils
proposal to evaluate wetlands and determine those benefits fits within that time frame with an
allowable solution as long as spray irrigation is shown as that solution.
It was clarified for council that immediately or in the future they could make a different
determination on to what to irrigate that would potentially require a different classification of
irrigation waters.
Council questioned the ability to meet the TMDL standards with the wetlands option and the
cost of doing a wetland study, there was some question of benefit in creating a wetlands
park.
Brown had concern regarding pushing out the date on design and building of spray irrigation
which may tell DEQ that the system will not be used until sometime in the second quarter of
1999. DEQ could come back and say the City needs to correct the instream amounts of what
is being put into the stream prior to that time.
Councilors Hauck/Winthrop rots to continue past 10 p.m. Voice vote: all AYM. Motion
passed.
There was agreement to a general investigation on the feasibility of irrigating more city
facilities within the proposed schedule which would not preclude the possibility of a wetlands
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study. Also to submit spray irrigation proposal to DEQ with the understanding that other
options will also be pursued re:wetlands study.
Councilors Winthrop/Laws m/s to authorize staff to prepare facility plan to utilize spray
irrigation to meet TMDL requirements; adopt timeline associated with option B-H spray
irrigation w/demonstration wetlands with modifications to include; 1) brief study to
assess the feasibility and cost of utilizing level 4 effluent for irrigation of city properties
and 2) on completion of that study no later than June 1, 1996 coun=V(YTP �
whether or not to construct and evaluate demonstration wetlands.
ORDINANCES. RESOLUTIONS & CONTRACTS:
1. Second reading of "An Ordinance amending the A.M.C. Section 9.08.120 to
increase ground clearance of trees over roadways from ten feet to twelve feet."
Councilors Hauck/Thompson m/s to approve second reading of ordinance. Roll call
vote: Laws, Reid, Hauck, Hagen, Winthrop and Thompson YES. Motion passed.
OTHER BUSINESS FROM COUNCIL MEMBERS
Councilor Thompson spoke regarding correspondence between Ben Benjamin and City
Attorney Nolte on behalf of the Board of Trustees of Ashland Community Hospital dealing
with the request to remove fence surrounding the hospital.
Councilors laws/Hauck m/s to put item on agenda for council discussion. Voice vote: all
AYES. Motion passed.
Councilor Reid felt that if the fence was needed for security reasons there could possibly be
a gate put in.
It was understood that the hospital had agreed to take the fence down but now appears that
they had changed their mind. Correspondence to Mr. Benjamin indicated that the fence was
necessary as a form of security barrier, but that a portion of the fence would be removed
which was closest to his property.
Council requested City Administrator to contact Hospital Administrator Jim Watson to get
more information on the situation.
ADJOURNMENT
The meeting was adjourned at 10:15 p.m.
Barbara Christensen, Recorder Catherine M. Golden, Mayor
8
City of Ashland
Minutes Council Study Session
August 16, 1995
CALLED TO ORDER
Attendance: Councilors Reid, Hauck, Hagen and Winthrop. Department
Heads attending were: Lovrovich, Turner, Brown, McLaughlin,
Christianson, Almquist, Nolte and local press.
Special guest Judy Uherbeleu, Oregon State Representative.
I. Legislative topics of discussion and comment
Special Session scheduled in January 1996 to address issues
not addressed in the regular session.
Proposals to lower State Income tax have been made, but it is
thought that now is not the right time to cut revenue for the
state. The governor has indicated that there needs to be a task
force or study group to determine better what the essential needs
of the state are.
Veto's made by the Governor were more of a check and balance
rather than partisan motivated.
It was determined that contacts on - issues and continued
communication with our representatives would be the most beneficial
and effective for the City of Ashland.
Light-Rail Bill recently passed and effect on Southern Oregon
is not known. There is an issue of where the money is going to
come from and from which source. Representative Uherbeleu will
send a copy of the bill to City Administrator.
Problem of consistent communication between departments in
dealing with Natural Resources is being addressed. The governor
has excellent staff liaisons with the various departments, D.E.Q. ,
Oregon Water Resources, etc.
Time constraints involving responding to proposed bills was
discussed and how information could be received sooner.
Philosophy surrounding legislature at this time is no taxes,
no fees.
Adjournment
Meeting was adjourned at 1:40 p.m.
Respectfully submitted,
Barbara Christensen
City Recorder
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ASHLAND CONSERVATION COMMISSION
NUNUTES
JULY 26, 1995
INTRODUCTIONSBRIEF BACKGROUND SUMMARIES
Meeting was called to order by Committee Chairperson Ken Hagen at 7:05 p.m. Other
commissioners present were Bruce Moats, Russ Chapman, George Hutchinson, Risa Buck,
Kirk Evans, Jeff Cooper and John McCory. Staff present were Dick Wanderscheid, Robbin
Pearce and Pete Lovrovich.
Each commissioner offered a personal background and reason for interest in being involved
with the Conservation Commission.
Ken Hagen explained the history of the Recycle Task Force and its development into the
Conservation Commission. Hagen stated the members would have a goal setting session to
determine the Commission's immediate direction and focus, which may include interest of
the membership and/or any energy resource issue. Wanderscheid added issues could come
before the Council and direction from the commission may be sought.
COMMISSION TERM LENGTHS LOTTERY
Term lengths were determined by lottery with the following results:
Russ Otte 3 years
George Hutchinson 3 years
Ken Hagen 3 years
Risa Buck 2 years
Kirk Evans 2 years
Jeff Cooper 2 years
Bruce Moats 1 year
Russ Chapman 1 year
John McCory 1 year
PUBLIC FORUM
There was no request for public input.
UNFINISHED RECYCLING TASK FORCE BUSINESS
A. Phone Books
The situation is resolved regarding the storing and transportation of the phone books. RSI, in
Medford will accept all the phone books and the multiple listing books - effective
immediately. RSI will store and transport the books to market. The Regional Phone Book
will hold its drive in late August or September.
Chipper - Ashland Sanitary Service and Recycling has scheduled Saturday, October 14 as the
Fall on-route chipper day. Overflow will be handled on Sunday, October 15th.
New Recycling Pick-up Service - Effective immediately, Ashland Sanitary and Recycling is
offering a new pick-up service for business only. It will pick up PET #1, tin cans and HDPE
#2 on a weekly basis. For businesses west of Mountain Avenue there will be a charge of $25
per month and for business east of Mountain (including Talent) there will be a charge of $30
per month.
Recycled Products Fair - The Fair will be Saturday October 7 from 10 a.m. to 4 p.m. If the
Public Works department allows it. The street between the two gates will be closed from 8
a.m. until 6 p.m. Amy Amerhein is sending letters to 10 large companies requesting
corporate sponsorship and/or a booth. The intent of the fair is to educate people on what
happens to products after they leave their hands and after they leave the sanitary service's
hands. Discussion included conflict of interest if the city is a corporate sponsor. Additional
information on the fair will be available at the next Conservation Commission meeting.
B. Source Reduction
1. Video Update - The script, text and footage is basically completed. It just needs to be
edited. Hagen and Hutchinson will continue to make contact with Dean to find out when the
editing can be completed. And if Dean is not available, then Mark Chilcote from SOSC will
be contacted to see if he can finish the project.
2. Costume Update - George Hutchinson stated the changes made to the costume for "LESS
the Learning Light" make it more comfortable. The discussion ensued as to local
representation at the State's Association of Oregon Recyclers meeting in September in
Seaside. Hagen stated that the City will pay for conference registration and attendees will pay
for their own transportation, lodging and meals. Hagen and McCory plan to attend. Cooper,
Chapman and Evans will let Wanderscheid know by Tuesday the first of August so
registration can be sent in. Hagen will check to see if AOR will consider a reduction in
registration fee for the costume wearer.
ASHLAND CONSERVATION COMMISSION 2
MINUTES
JULY 26, 1995
3. Parade Update - The general feeling is that the presentation was positively received.
C. Rent-A-Plate Update
Wanderscheid reported that a survey went out to the general public last month. He
recommends reconvening the subcommittee that worked on the rent-a-plate project. Those
members are Amy Amerhein, Ken Hagen, Barbara Jarvis, Dick Wanderscheid, Risa Buck
and Peter Spring. Hagen reviewed the project for the commission. An entity would invest in
large quantities of plates, utensils and mugs which could be used over and over rather than
disposable items. The public would then be given the option to rent the utensils at public
events. All the monies made would be rolled into the program. Wanderscheid added that
materials could be customized with logos or business names. Wanderscheid will set up a
subcommittee meeting and report back at the next meeting.
CONSERVATION COMMISSION GOAL SETTING
All commissioners listed any and all items which they want to have prioritized as goals for
the commission. The list will be organized by the staff and rated by the members before the
next meeting.
COMMISSION ITEMS
Wanderscheid proposed an informal discussion time prior to each regularly scheduled
commission meeting. It was agreed that 6:00 to 7:00 p.m. will be a pre-session that
commissioners or the public can come to discuss any issue and 7:00 to 9:00 p.m. will be the
regularly scheduled commission meeting.
ADJOURNMENT
Meeting adjourned at 9:30 p.m.
ASHLAND CONSERVA77ON COMMISSION 3
MINUTES
JULY 26, 1995
ASHLAND HISTORIC COMMISSION
Minutes
August 2, 1995
CALL TO ORDER
The meeting was called to order by Chairperson Jim Lewis at 7:35 p.m. Members present
were Terry Skibby, Jim Lewis, Chloe Winston, Fredricka Weishahn, Casey Mitchell, Larry
Cardinale, Keith Chambers, Bill Harriff and Bill Emerson. Also present were Associate
Planner Mark Knox and Secretary Sonja Akerman. No members were absent.
APPROVAL OF MINUTES
Winston moved to approve the July 5 and July 13, 1995 Minutes as submitted and Weishahn
seconded the motion, which passed unanimously.
PEROZZI HOUSE
Architect Mark Reitinger presented preliminary elevations.of a proposed addition to the
Perozzi House, .located at 88 Granite Street. The house is on the National Register and
when Reitinger met with the Review Board, enough concerns were expressed it was decided
he should get input from the full Commission. Knox related the property recently exhausted
the tax freeze benefits and the owners are willing to terminate the Register status if
necessary.
Reitinger clarified he is the design facilitator for the owners, and further explained the
house has only two bedrooms. The owners want to add another bedroom and bathroom
upstairs. The addition would give the house more volume. He stated he is also trying to
consolidate the roof lines to stay in context with the architecture of the building, but the
roof has suffered throughout the years with previous additions.
Skibby said he felt the profile, mainly the roof, has changed the context significantly. He
also said it looks as though a portion of the new roof would be more of a Craftsman style,
and he would like to keep the profile of the existing house.
Reitinger noted it had been suggested he use a hip roof, however, he felt it would be a
shame to lose the original lines of the house, as he would like to keep the existing pitches.
Emerson said he had presented a proposed addition years ago to .SHPO, however, it was
turned down. He passed around the design. Emerson said the two side additions could be
lowered and added he doesn't feel the need to keep the same pitch. Reitinger maintained
if the profile was lowered, it would create a drop off point which would have to be flashed
and it would be funky. Emerson and Skibby said they favored lowering the pitch of the side
porch. Harriff asked why the roofline was going to be so high. Reitinger answered it is to
keep the lines of the existing house and clarified it is five feet higher.
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John Fields suggested the roof be flattened on top with a widow's walk, thereby keeping the
same appearance from the street.
Skibby declared the real concern is from the front and retaining the elevation. Cardinale
added when the plans came to the Review Board,it was the consensus the higher gable took
away from the original facade.
Knox explained that by being on the National Register, a Type I Planning Action is
required. SHPO approval is also required. This process can be done simultaneously,
however, and the City would be willing to work with the owners on this. He is hoping all
parties can reach a compromise. He also noted the owners should feel an obligation to
keep the house on the Register since they received the tax benefits for 15 years.
Skibby related this is a very significant house and the Perozzi family was prominent in
Ashland. He can understand changes in the rear,but maintained the front needs to remain
unchanged.
Reitinger said John Fields' suggestion of a widows walk on top has merit and added it
would be preferred over a bunch of hips and valleys. He said he appreciated the Historic
Commission thoughts and parameters of this and will work on the suggestions, then present
them to the Review Board in the near future.
STAFF REPORTS
PA 95-066
Site Review
Fourth Street near "A" Street
Frank Papen
Knox explained the applicant is proposing a 655 square foot building on the property behind
the Furniture Depot. Parking will be in the rear. He briefly explained the changes made
as a result of the letter (copy was in last month's packet) explaining Staff concerns. Staff
is happy with the changes, but still has reservations about the Spanish western style. The
design is similar to Haskins Garage and the new Bakery Building.
Frank Papen explained the roof pitch is 4 x 12 and the building itself will be 14 feet to the
top. He went on to say his designer told him it was not feasible to add an apartment unit
upstairs because of the close proximity to the power lines.
Skibby noted the buildings located on Fourth Street used to have false fronts. Emerson said
when Tom Frantz came in with his elevations last year, he was concerned the false front
buildings would set a precedence and that is what is being proposed. His suggestions are:
1) raise the parapet a foot so it will blend in better with the false front; 2) eliminate the
trim line in front; and 3) reduce the pitch of the awning. Lewis clarified the horizontal
band should be raised a foot, then the band should be eliminated in front. The Commission
Ashland Historic Commission
Minutes
August 2, 1995 Page 2
agreed the wrap around parapet was a good suggestion and also the Spanish style should
be avoided.
When questioned, Papen noted he would like to have windows that open on the west side.
He then clarified the stucco finish will be "quartz putz", which is fine grain. The trim will
also be stucco.
Weishahn said that although she likes the design, she feels it is imitating too many styles.
Too much seems to be going on for such a small building. Lewis said he sees the design
as classic commercial.
Knox asked if anyone felt the windows were too high off grade. Emerson and Skibby said
that typically, storefront windows were lower. Papen noted the windows were higher
because of the strong sun on the south side. Lewis said if the awning were a minimum of
four feet, it will help keep the sun off the building longer.
Windows were discussed, and it was the consensus they should be more homogenous on the
two sides and front. Papen said he would like to keep the vertical windows, and after
hearing that Emerson and Weishahn would prefer non-arched windows, added he could use
rectangular ones, then make fake arches in the facade. He also noted the designer had not
drawn the windows correctly; they should not be quite so arched. It was agreed the arch
should be more shallow.
The Commission would like to see a streetscape and drawings to scale. The elevations need
to depict the consistency of the windows, parapet changes and awning changes.
Harriff moved to recommend approval of this action to the Planning Commission with the
following conditions: 1) the applicant come back to the Review Board with new elevations
showing a) the change in the awning to be a minimum depth of four feet; b) the side
parapets raised one to two layers of block to equal close to a foot; c) integration of the top
trim with the parapet; and d) integration of the windows (the two sides and front of the
building need to be similar); and 2) the applicant needs to submit simple streetscape
depicting Haskins Garage and the proposed building. Winston seconded the motion and
it passed unanimously.
PA 95-079
Conditional Use Permit
Vacant lot west of 325 "A" Street
Camilla Cassity/Carole Klein
Knox explained this application is for a vending cart to be located on property owned by
Paul Comstock. He noted there may be problems with signage on the cart itself, but Staff
will work with the applicants. The cart will be located temporarily initially, then when the
lot is developed, the cart will be moved to the rear.
Ashland Historic Commission
Minutes
August 2, 1995 Page 3
Camilla Cassity stated they will have flowers and plants around the cart and on the site.
Skibby felt the applicants sbould carry out the detail around the sign and the applicants said
they would prefer to do it that way also.
Discussion regarding the removal of the cart every evening resulted from condition 7 of the
Findings. Skibby then pointed out the condition stated the cart and any other movable
object be secured OR stored off-site. Knox clarified this would mean the cart could stay on
the site, but would need to be secured. The applicants also stressed the importance of
security at night.
Harriff moved to recommend approval of this application with the following conditions: 1)
the gold paint that looks like panel molding be restored to the front; 2) the coffee pot logo
be included; and 3)skirts to hide the wheels be installed. Winston seconded the motion and
it was unanimously passed.
PA 95-087
Site Review
S.E. Corner of Second and East Main Streets
John Fields
John Fields clarified the 3,700 square feet is the footprint of the second floor only. The
gross square footage of the building is 7,800.
Knox explained this application has not changed since it came before the Review Board last
month. Commercial office space will occupy the first two floors, and two residential units
will occupy the third, each of which will be approximately 800 square feet. One of the
conditions will be the applicant remove and restripe the City parking lot due to handicap
parking changes.
John Fields said he would like to do the entire building in brick. It will be wood-framed
with a full brick veneer. He is concerned with seismic issues, however, and the rear portion
of the building may be stucco. He assured the Commission the first and second floors,
including the East Main side will all be brick. If the rear is stucco, there will be a relief or
column line.
Chambers said he likes the building, but he wondered if all the variables are used, a new
Site Review would be precipitated. Knox answered John McLaughlin would have the final
decision, but felt sure if too many changes were made, it would be a new Site Review.
When the plans for the Building Permit are turned in, all changes will need to be included.
At that time a decision will be made.
Chambers moved and Winston seconded to recommend approval of this application in
principle and commended John Fields. The motion passed unanimously.
Ashland Historic Commission
Minutes
August 2, 1995 Page 4
PA 95-083
Conditional Use Permit
N.E. corner of Elks' Parking Lot at Second Street and Lithia Way
Vincent Sanchez
Knox explained the applicant proposes to operate an outdoor marketplace consisting of
organic produce and flowers at this site. This will be similar to the Grower's Market on
Tuesdays.
Chambers moved and Skibby seconded to recommend approval of this Planning Action,and
the motion was unanimously passed.
PA 95-095
Staff Permit
882 "B" Street
Annette and Lance Pugh
Knox related the applicants propose to demolish the existing garage, then build a 968 square
foot unit within that footprint and also construct a carport. When it came to the Review
Board, it was requested the alley be used as access rather than the existing curb cut off
Eighth Street and Staff agreed. This will require the proposed carport to change direction.
The owners, Knox said, have agreed to this change.
Emerson questioned the glazed in porch, and the Commission concurred it would be
inappropriate and should not be enclosed.
(Winston left at this time - 9:30 p.m.)
Emerson noted the fence and landscaping will help screen the lengthy addition along Eighth
Street.
The carport was also discussed. Because there are few carports in the Railroad District, the
Commission agreed to recommend three sides be enclosed so it will look more like a
garage.
Chambers moved to recommend approval of this application as submitted with the exception
the front porch not be enclosed on the existing house. In addition, the Commission
recommends at the minimum, the gable ends be enclosed on the carport, and preferably a
garage be built rather than a carport. Emerson seconded the motion and it passed
unanimously.
BUILDING PERMITS
Permits reviewed by members of the historic Commission and issued during the month of
July follow:
Ashland Historic Commission
Minutes
August 2, 1995 Page 5
862 Siskiyou Boulevard Ashland Adolescent Center Addition
358 East Main Street Robert/Sandra Matthews Remodel
40 Bush Street Eric/Dave Beck Greenhouse
630 Siskiyou Boulevard Karen Teker Protective Railing
152 Strawberry Lane I arryLaura Bressler Remodel
120 North Second Street David Allen Addendum
559 Scenic Drive Ashland Community Hospital Demolition Out Bldg
120 North First Street USPO Company Reroof
65 Granite Street Janice Jacobson Remodel/Addition
272 East Main Street Jean Kowacki Interior Remodel
27 Third Street Treasured Memories Sign
REVIEW BOARD
Following is the schedule (until the next meeting) for the Review Board,which meets every
Thursday from 3:00 to at least 3:30 p.m. in the Planning Department:
August 3 Skibby, Emerson and Weishahn
August 10 Skibby, Winston, Mitchell and perhaps Chambers
August 17 Skibby, Cardinale, Lewis and Weishahn
August 24 Skibby, Lewis and Cardinale
August 31 Skibby, Lewis, Cardinale and Harriff
OLD BUSINESS
Mountain Avenue House
Lewis reported at the end of August there will be an open house (park) at the Mountain
Avenue site. The City will be invited. He will be taking people through the house, a
biologist will be conducting tours of the land, etc. The house, while in the flood plain, is
not in the flood way. Meetings will be scheduled soon so citizens can be involved in
designing the park. Lewis added he will be at all the meetings, as he is not only interested
in the house, but also the park itself. If anyone would like to tour the future park, Mike
Uhtoff should be contacted at the Northwest Nature Shop.
Historic Preservation Ordinance Study Session
Knox related the study session to review the draft ordinance is tentatively scheduled for
either August 22nd or 29th. Notices will be mailed. The draft ordinance was distributed
and Knox noted August 10th is the deadline to get any changes back to Bill Molnar.
Ashland 13istoric Commission
ATinutes
August 2, 1995 Page 6
� v
NEW BUSINESS
Street Naming_Committee
Knox explained the City Council recently amended the Municipal Code relating to street
names. A portion of it states that prior to naming new (or renaming old) streets after a
person, that person needs to be dead four years. He went on to say he thought it would be
nice to establish a list of historic names which would include people who have contributed
to historic preservation in the City. One name that comes to mind is Jim Ragland. Once
the list is created, it would need to be adopted by the City Council. Then street names can
be chosen from this list.
Sldbby, Lewis and Knox volunteered to be on the committee which will research names and
come up with a list.
ADJOURNMENT
It was the unanimous decision of the Commission to adjourn the meeting at 10:06 p.m.
Ashland lEstoric Commission
Minutes
August 2, 1995 Page 7
CITY OF ASHLAND
PARKS AND RECREATION 0"ISSION
REGULAR MEETING
MINUTES
July 24, 1995 Chair Alsing called the meeting to order at 7:00 p.m.
at the department office, 340 S. Pioneer Street.
ATTENDANCE:
Present Pat Adams, Al Alsing, Bob Bennett, Teri Coppedge,
Laurie MacGraw, Ken Mickelsen.
Absent None
I . ADDITIONS OR DELETIONS TO THE AGENDA None
II . APPROVAL OF MINUTES
A. Regular Meeting - June 27 1995
Commissioner Adams made a motion to approve the minutes of the
June 27, 1995 Regular Meeting. Commissioner Bennett seconded.
The vote was: 5 yes - 0 no
III . BILLS AND FINANCES
A. Approval of Previous month's disbursements
Commissioner Adams made a motion to approve the previous month's
disbursements as indicated by Payables checks #10964 through #11143 in
the amount of $568, 173.56 and Payroll checks #8281 through #8339 in the
amount of $48,993.74. Commissioner Coppedge seconded.
The vote was: 5 yes - 0 no
IV. AUDIENCE PARTICIPATION ON THE AGENDA None
V. AUDIENCE PARTICIPATION NOT ON THE AGENDA None
VI . OLD BUSINESS
A. Report on request for funds for ropes course
Commissioners reviewed a memorandum from the Director regarding a
meeting with school Superintendent John Daggett, Pat Wixon, and Will
Hilligoss regarding the proposed SOAR ropes course program. The
memorandum indicated that Superintendent Daggett had said that Ashland
School District students participating in the course would do so as
part of an extra-curricular activity and that the school would provide
transportation as for other school field trips. Mr. Daggett said that
the District was not .providing any direct monetary support for the
program but possibly could assist teachers becoming trained as
instructors on the course.
Regular Meeting - July 24, 1995 Page 2
Ashland Parks and Recreation Camiission
Request for funds for ropes course - continued
The memorandum also outlined a new proposal whereby, if the Commission
chose to support the program with Carmunity Activities monies, that
those monies would be used as scholarship monies to assist at-risk
students who might otherwise not be able to participate in the program.
Pat Wixon had reported at least 70 "at-risk" students at the High
School . The cost for sending a student through the course would' be
$25.00. The suggested proposal was that the Commission allocate $1,750
from Comnunity Activities monies which would then be used as
scholarship monies by school staff to assist a minimum of 70 students
participating in the course.
In discussion, Commissioner Adams asked whether or not the School Board
had approved the program for extra-curricular activity. Director
Mickelsen indicated that he did not believe that it had been formally
presented to the School Board but that as an extra-curricular activity
not requiring specific funding that it probably was not necessary to
'have it formally addressed; it would be treated as .other "field trips."
In response to a question regarding insurance, Mr. Hilligoss said that
he was carrying a $300,000/$100,000 through the SOAR corporation. He
also indicated that Mr. Daggett had indicated that SOAR would be
included as an "additional insured" on the School District's one-
million dollar policy which covers field trips.
Commissioner MaoGraw said that she questioned having the program
limited to at-risk students only. She said that she understood that
the course may not be able to handle all the students who might want to
go through it but questioned having students other than "at-risk"
students autanatically eliminated from being offered the opportunity.
She said that she also felt there was a real advantage to keeping from
segregating at-risk students fran the rest of the population.
Commissioner Adams said that she had no difficulty supporting the
program. But, as Mr. Daggett has not be able to attend either of the
Commission meetings in which the program was being discussed, she said
that she is still unclear as to the exact relationship between the
School District and the program. She said that she particularly wanted
to know that the School Board sanctioned the program as an extra-
curricular activity and that School District insurance would cover the
students while participating.
AOTION Comiissioner Adams made a motion to allocate $1 ,750 from CaTmnity
Activities monies for scholarships for a minimum of 70 students from
the Ashland School District to participate in the S. Oregon Ropes
course program with the understanding that prior to disbursement of any
monies the Commission would receive confirmation that the program was
approved by the Ashland School Board and that school district insurance
would cover students participating in the program. Ccrtmissioner
MacGraw seconded.
Regular Meeting - July 24, 1995 Page 3
Ashland Parks and Recreation Commission
Request for funds for ropes course - continued
In discussion, it was determined that there was no specific deadline
for disbursing the monies. Commissioner Adams also indicated that
approving this one-time allocation did not mean that, additional monies
would be approved; the program would need to be reviewed again if
further monies were requested.
The vote was: 5 yes - 0 no .
B. Siskivou Mt. Park - woodland management fire suppression
Director Mickelsen and Jeff McFarland, Department Forester, made a
brief presentation to the Cormmission regarding continued efforts at
fire suppression on Siskiyou Mt. Park. Director Mickelsen reported
that unfortunately croman Corp. had not found it feasible economically
to include the department's work in its recent project in the. area.
Mr. McFarland has been exploring other alternatives. At this point in
time, it looks like the department can get the work done using
helicopter logging with a smaller company than Cronan or a combined
effort of helicopter and skid logging. Generally speaking, working
with smaller companies with smaller helicopters, the project could
break even cost wise but it could possibly cost up to $15,000 to get
the job done. Mr. McFarland explained that we just do not have the
volume of good timber left for the likelihood of the project to be
profitable, but it still needs to be managed for fire suppressant
purposes.
During discussion, Commissioner MacGraw said that it was difficult to
understand why logging would need to loose money. Mr. McFarland
explained that because the primary 'goals were to preserve the property
for recreational use and for fire suppression, the methods used would
need to be different than on privately owned land where the coTnercial
value of the timber was primary. Following discussion, consensus among
Camiissioners was for the department to keep pursuing the best option
for getting the work done keeping the Commission informed about
options. Commissioner Coppedge ccmnented that she would rather spend
more money to keep from scarring the hillside rather than necessarily
choose the most ecorxnical way.
VI . NEW BUSINESS
A. Approval of bids for equipment
Camnissioners reviewed a bid tabulation form for the purchase of
equipment. Superintendent Gies explained that the two MIR50001
Irrigation Design Control units will be place in Lithia Park as part of
the ongoing .Central Irrigation System. The sand groaning machine would
be used throughout the parks system for keeping playground sand aerated
and "soft" for safety purposes. Director Mickelsen said that the
equipment had been budgeted for in the 1995-96 budget and that the bid
prices were within budget parameters.
MOTION Carmissioner Adams made a motion to approve the purchase of the two
MIR50001 units from Waterworks, Inc. for a total price of $25,902.50.
Comnissioner MacGr aw seconded.
The vote was: 5 yes - 0 no
Regular Meeting - July 24, 1995 Page 4
Ashland Parks and Recreation Comission
Approval of bids of equipment - continued
MOTION Carmissioner Adams made a motion to accept the low bid from Pac-West
Equipment for a new sand groaning machine per the total bid price of
$9,384. Commissioner MaoGraw' seconded.
The vote was: 5 yes - O no
B. Proposal for contract mowing
Commissioners reviewed a memorandum dated July 21 , 1995 from the
Director regarding discussions with School District #5 to have the
department contract for mowing of the large lawn areas in Ashland's*
various schools. The primary purpose for the proposal would be to make
the mowing of public properties in Ashland more efficient and cost
effective. The large 16 foot cut mower owned by Parks is now only
being used about 2 days per week during peak mowing season. By adding
the large school field areas, the mower would be used'approximately 4
days per week minimizing down-time. The School District would not then
need to purchase such a mower of its own duplicating an expensive piece
of equipment.
In discussion, Commissioner Adams verified that staff had fully covered
the cost to the department for providing the service in its estimate to
the school district. Director Mickelsen indicated that all costs were
covered.
In a related matter, Director Mickelsen reported that Ashland Coinunity
Hospital had also contacted the department about expanding its current
agreement to include full service grounds maintenance. He asked the
Commission to consider expanding that agreement if the department and
hospital could agree upon a price for the work.
MOTION Cormissioner Adams made a motion to approve contracting with the
Ashland School District for mowing as presented and to expand the
grounds keeping work at the Hospital if a price could be agreed upon
between hospital and department staff. Commissioner Bennett seconded.
The vote was: 5 yes - 0 no
VIII . CORRESPONDENCE, OOr-MNICATIONS, DIRECTOR'S REPORT
A. Report on golf course operations
Director Mickelsen presented a brief overview of the first six months
of operations for Oak Knoll Golf Course. He presented the Commission
with outlines of the major sources of revenues and expenses for the
course highlighting significant items such as restaurant operation,
necessary but unanticipated repairs to the Clubhouse, and monies from
the State for re-location of Highway 66. He pointed out that fees
generated from use of the course were lower than hoped for but still
within budget parameters.
Regular Meeting -. July 24, 1995 Page 5
Ashland Parks and Recreation Commission
Report on golf course operations - continued
In discussion, Pro Shop Concessionaire Bob Haney said that he would
like to have the Cammission boost its advertising budget. He said that
with the campetition of new courses which have opened in the area that
more aggressive advertising was needed. He said that he believed
another important feature which needed to be addressed as soon as
possible is to determine where a driving range could be located,.;
,::
By consensus, without stating a specific dollar amount, Commissioners
indicated that they would be willing to supplement the advertising„”
budget for the golf course. Commissioners directed staff to work with
Mr. Haney to develop additional advertising. The driving range would
be discussed during the Commission's study of long range plans and a
5-year Capital Improvement Plan for the course.
IX. ITEMS FROM C"ISSIONERS
Commissioner Adams suggested that the next Study Session on North
Mountain Park should be one based on education as to what active parks,
passive parks, or destination parks are so that all the various
interested parties will have a good understanding of how the terms are
used. She also recommended that the Commission give a complete
overview of Ashland's entire park system, including the cooperative
relationship with the School District, showing where we are now.
Commissioners generally concurred indicating that they would like to
show "a lot of pictures" to give people a real handle on the overall
picture and how the various park properties and school properties which
are used as cammunity parks fit together.
In a related issue concerning using park property for outdoor education
purposes, Director Mickelsen suggested that the Commission consider
having a consultant evaluate both the Greenway property and the N.
Mountain park site for use for outdoor education programs.
Oammmissioners liked the suggestion, particularly because the Bear Creek
Greenway Trail project would be reaching Ashland within the next couple
of years, recommending that staff contact Ron Lamib to determine his
interest in becoming involved in such an evaluation.
X. NEXT MONTH'S AGENDA The next Regular Meeting of the Commission
was set for Wednesday, August 30, 1995 t
7:00 p.m.
XI . ADJOURNMENT With no further business, by consensus,
Chair Alsing adjourned the meeting.
Respectfully submitted,
Aga
Ann Benedict, Business Manager
Ashland Parks and Recreation Department
Sept. 5 , 1995
Public Forum Statement , Re : Goal 5 " DEVELUP at VPhEMoNT A 0I11ZEN/
GOViiRNMENT CvNi&jNICATIGN PRUuROi
WHICH WILL 1NCLJDE CITIZEN INPUT"
I forwarded a letter to The Mayor, with copies to a.11 council
members regaraing implementation sug„estions for achieving this
Goal 5 on 3/27/95.
I consider this goal particularly pertainent and relevent to the many
mayJor issues that are comminr, up, as of this date ; E. G. ( 1 ) WWTre«tment ,
(2 ) Pilot Wetlands Soil Filtration Demo. , and ( 3) Evaluation consider-
ations of the City Administrator, with attendant citizen sentiments
on the appropriateness of his salary , benefits , and his ability to
demonstrate economizing measures in staff strength and equipment for
the city operations.
Without any written response to my letter regarding, offers to confer
with Mayor or Council , dated 3/27/95 ; nor any c;-all from the mayor
to meet with me or entertain sugLesstions for implementation of
Goal % 5 , T amleft with the impresion that "business as usual"
proceeds with the summary decisions , ( thou6h with many meetings
to whin h the public in invited to partic ipate) that this goal
is forcosmetic purposes , soley!
I still stand ready to volunteer time with the Mayor or interestea
council members , to hash out sy m mutic metnous to hear from the
public in an organized way. This cab be through News paper poles ,
Town Hall Meetings conducted by c iLzens , or any other effective
means to get , or to offer the citizens a "True Forum" ; before the
costly decisions come down rather than after: when the Mayor , so
frequently intones the statement tome , as she ha8 on s o many
occassions : : "Joe , the forum f or that (goal 5 , citiz en input ) has
passed , and the forum is closed. "
I feel it is time tha, t , (when only five citizens showed during
an open hearin6 on the KWTRF) that the citizens should be respected
sufficiently , so they will show up, as O ey did to defeat the annexatior
issue of Diamond D Corp.
Respectfully Submitted , f or inclusion in
Council Meeting (/9/5/95 ) Joe Eckh,rat , 108 Bush St. Ashland
, �..OV._ Pma ran Aunt
,REG° , August 31, 1995
Honorable Mayor and City Council
rDm: Pete Lovrovich, Director of Electric Utilities
p�llljPtt: Electric Department Status Report
The following is a condensed report outlining our principal activities for the past month and
our fiscal year status report of major projects for the year 1995-96.
PRINCIPAL MONTHLY ACTIVITIES:
Ashland Water Treatment Plant:
An underground powerline system has been installed in order to feed the new Water
Treatment Plant. The original overhead line was replaced with an underground line, and the
new underground line will consolidate the voltage along with a new standby generator which
will provide a more secure and reliable power source to the plant.
Reeder Gulch Hydrogenerator:
The SCADA (Supervisory Control and Data Acquisition) system for the hydrogenerator at
Reeder Gulch is in the process of being moved to the Electric Department. The SCADA
controls are currently in the power house unmanned which makes it very difficult to monitor
or adjust the flow of electricity. Once the SCADA system has been relocated, it will allow
us to more efficiently monitor and control power output. This will also enable us to
integrate power demand flow with our future Demand Side Management Program. We also
plan to utilize the available water flow during times of peak electrical demands in order to
reduce our BPA power costs.
1
North Main/Maple Street Highway Project:
The Electric Department has begun construction of the underground powerline along the
North Main and Maple Street intersection. We have installed five thousand feet of conduit
which will house our powerlines for serving the electrical load within the north portion of the
City. The street lights that are mounted on the powerpoles along the route will be replaced
with new street light standards. The new street light standards will be installed behind the
new sidewalks which will increase vehicular visability and will greatly enhance public safety.
Our projected completion date for the first phase of this project is October, 1995.
(See attached Map)
STATUS REPORT FOR 1995-96.
GOALS AND BJECTIVES:
We are aggressively persuing and preparing for the implementation of the
following goals and objectives as outlined during our January, 1995, City
Council goal setting session.
Prepare an Integrated Resource Plan:
We need to look at what conservation and generation resources are available to us in order to
meet our demand, including what BPA offers compared to other possibilities.
Utility Conservation Through Conservation Voltage Reduction:
Utility conservation is quite different from residential conservation of which we hear most
about. Utility conservation concentrates on the transmission and distribution portion of the
power industry. We plan to implement a conservation voltage reduction study within our
system in an attempt to shave our peak system demand without changing our consumer sales
and without causing undue problems with end-use appliances.
Peak Demand Load Shifting:
Conduct a feasibility study utilizing SCADA switching systems in order to most effectively
balance loads, to adjust maximum demand peaking upon heavily loaded feeders (which
directly effects our wholesale costs) and to most effectively control EMF exposure within
sections of our system.
2
Economic Evaluation of Distribution System Efficiency Projects:
Reconductoring
Changing power factor
Adding phases
Changing voltage
Automated switching
Amorphous core transformers/change outs
Add capacitors
Early investments in higher efficiency equipment need to be evaluated by
comparing the annual costs to the annual savings. If the savings expressed in
mills/kwh exceed the costs of obtaining the savings, the proposal under study is
feasible.
Demand load shifting, conservation voltage reduction, system efficiency
projects are all important components of an integrated resource plan. As
we begin to gather our findings from our feasibility study, we will present
our report to the City Council.
3
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PHASE 1 1 Projected completion date October 1995
PHASE 2 Projected completion date December 1995
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Monthly Building Activity Report: 07/95 Page 1
# Units Value
SINGLE/MULTI-FAMILY & TOURIST ACCOMODATIONS:
Building:
ADDENDUM 1 0
ADDITION 2 26,500
DECK 1 1,600
DEMOLITION 1 0
DEMOLITION OF OUTBUILDING 1 0
FENCE 3 3,830
GREENHOUSE 1 7,500
INT. SPRINKLER SYS. 1 4,000
PORCH 1 1, 500
PORCH ENTRY 1 5, 600
PROTECTIVE RAILING 1 100
REMODEL 4 33 , 180
REMODEL & ADDITION 1 67,304
REPLACE PORCH & DECK 1 35, 000
SFR 5 751,671
SOLAR WATER HEATER 1 3 ,293
SPECIAL INSPECTION 2 55
STOR RM IN EXISTING GARAG 1 3, 000
Subtotal: $ 944, 133
Electrical:
ADDED FEES FOR SERVICE 1 0
ALARM SYSTEM 3 5,405
ELECTRIC 5 1,720
SERVICE CHANGE 3 2,650
TEMPORARY POWER POLE 1 150
Subtotal: $ 9,925
Mechanical:
AIR CONDITIONER 1 6,500
GAS LINE/FURNACE/2 BR CIR 1 4,600
GAS LINE/SPACE HEATER 1 450
GFAU VENT 1 5,398
INSTALL HEAT PUMP 1 3, 151
MECHANICAL 1 3,186
WATER HEATER 1 300
Subtotal: $ 23,585
Plumbing:
BACKFLOW DEVICE 3 5,700
Monthly Building Activity Report: 07/95 Page 2
# Units Value
SINGLE/MULTI-FAMILY . & TOURIST ACCOMODATIONS:
Plumbing:
BACKFLOW DEVICE/IRRIGATIO 1 1,200
CONNECT TO CITY SEWER 1 0
GAS LINE/WATER HEATER 1 400
PLUMBING 4 6,680
REPLACE WATER HEATER 1 200
REPLACE WATER PIPING 1 1, 500
SPRINKLER SYSTEM 1 2 , 900
WATER HEATER 1 600
WATER LINE 1 600
Subtotal: $ 19,780
***Total: $ 997,423
COMMERCIAL:
Building:
CANOPY 1 65, 000
INTERIOR REMODEL 2 20,000
PLAYGROUND SHELTER 1 5, 000
REMODEL 1 6, 000
REROOF 1 28,500
Subtotal: $ 124, 500
Electrical:
1 BRANCH CIRCUIT 1 0
ALARM SYSTEM 2 682
DATA STATION WIRING 1 1,000
ELECTRIC 1 1,420
MOVE SERVICE + 1 BR CIR 1 300
SECURITY SYSTEM 1 500
Subtotal: $ 3, 902
Plumbing:
ADD SINK 1 100
Subtotal: $ 100
***Total: $ 128,502
Monthly Building Activity Report: 07/95 Page 3
Total this month: 78 $ 1, 125,925
Total this month last year: 70 $ 2,031,960
Total year to date: 78 $ 1,125 925
Total last year: 70 $ 2,031,960
This month This month This year
last year
Total Fees: 13,422 23,935 13,422
Total Inspections: 454 596 454
NEW CONSTRUCTION: 7/95
RESIDENTIAL
PAGE NO. 1
08/15/95
ADDRESS #UNITS CONTRACTOR VALUATION
** FENCE
479 CAROL ST OWNER 600. 00
1016 TIMBERLINE TERRACE QUALITY FENCE CO. INC. 2700. 00
** Subtotal **
3300. 00
** GREENHOUSE
40 BUSH ST OWNER 7500. 00
** Subtotal **
7500. 00
** SFR
189 LOGAN DR STEVE MORJIG 250000. 00
183 CRISPIN ST MEDINGER CONST. CO. INC. 91500. 00
751 GLENDALE AV OWNER 89600.30
1051 OAK KNOLL DR TONEY, JERRY CONST. INC. 196017.00
131 OAK MEADOWS PL GREENEWOOD HOMES 124554.28
** Subtotal **
751671.58
*** Total ***
762471.58
NEW CONSTRUCTION: 7/95
COMMERCIAL
PAGE NO. 1
08/15/95
ADDRESS #UNITS CONTRACTOR VALUATION
** PLAYGROUND SHELTER
540 YMCA WY ADROIT CONST. CO. 5000.00
** Subtotal **
5000.00
*** Total ***
5000.00
September 1, 1995
M E M O R A N D U M
TO: Honorable Mayor & City Council
FROM: Brian L. Almquist, City Administrator
SUBJECT: Monthly Report - August 1995
The following is a report of my principal activities for the
past month, and a status report on the various City projects and
Council goals for 1995-96.
I. PRINCIPAL ACTIVITIES:
1. Attended two meetings of the WWTP management committee
during the month.
2 . Met with Lance Pugh and his partner to discuss remodel of
interior of block behind Pioneer Glass.
3. Participated in conference call with Jim Martin, our
attorney on the utility discount case, to review the costs and
options for appeal of the Magistrate's decision.
4. Attended city employees picnic at Buck Prairie campground
near Howard Prairie Lake.
5. Met with Sandra Slattery of Chamber, Pete Belecastro and
Peggy C. to resolve problems with Visitor video loop and discuss
future of project for 1996.
6. Met with Bill Emerson who is doing plans for Plaza Island
kiosk expansion to approve final plan for site plan .review.
7 . Had coffee with Councilor Laws to discuss current City
issues.
8. Attended monthly meeting of Chamber of Commerce Board of
Directors.
9. Attended dedication ceremonies for Hospital Retirement
Center on N. Main at Maple.
1
10. Met with Susan Rubinyi-Anderson on French Sister City
issues.
11. Met with architect Gary Afseth, Keith Woodley and Dennis
Barnts to discuss feasibility of including separate bid item for
retrofitting City Hall with fire sprinklers as a part of the
joint City/Festival building project.
12 . Met with Paula Brown to review her upcoming presentation
to the City Council at the public hearing on the WWTP..
13 . Met with Bob Sullivan, developer of a subdivision on
Schofield Street regarding procedures for forming an LID.
14 . Met with Dr. Steve Reno, Dr. Kevin Talbert, Peggy C. and
other RVTV reps to discuss status of intergovernmental agreement
with Jackson County, and to discuss facilities issues.
15. Met with staff to discuss collective bargaining issues
relating to the IBEW contract and vacation scheduling.
16. Had coffee with C6uncilors Hauck and Thompson to discuss
current City issues.
17 . Participated in Ashland School District bonding study
committee, which is exploring which capital needs to include in a
March 1996 issue
18. Participated with Dick W. , Mac and Pete L. in
presentations to NW Public Power Planning Council who held their
regular meeting in Ashland last week. Topics included our
integrated resource conservation, density bonus programs, and our
views on BPA's wholesale power offer in the current competitive
environment.
19. Attended monthly Council study session with our special
guest, Judy Uherbelau.
20. Met with Kay Atwood to discuss her proposal for a city
government history project in anticipation of the City's 125th
anniversary of incorporation in 1999 .
21. Met with Paul Nolte and Peggy C. to discuss our upcoming
negotiations with the five employee groups on the replacement of
the utility discount.
22 . Met with Computer staff and Peggy C. to discuss long-
term plan for technological improvements to the city network.
23 . Met with Steve Hall, Pam Barlow and Mac to discuss
bikeway/traffic calming proposals for A Street.
2
24 . Met with Councilors Winthrop and Laws to discuss current
city issues.
25. Participated in Town Hall talk show on RVTVIwith Mayor
Golden and Councilor Hagen.
26. Participated in Hospital Study group meeting at ACH.
27 . Met with Hospital Administrator Watson, Controller
MacGraw, Fire Chief Woodley, Jill Turner and Peggy C. to discuss
status of ambulance service.
28 . Met with electrical engineer Cliff Malm, Dick W. and
Pete L. to review concept of SCATA system to manage voltage
losses and take advantage of peaks with hydro generator.
29 . Attended all day training meeting with consultant .
working with Fire and Community Development on department self
studies.
30. Attended Ashland Schools all-staff meeting with Mayor
Golden to celebrate our partnerships with the District.
31. Met with Councilors Reid and Hagen to discuss various
current city issues.
32 . Met with ODOT officials and the contractor on the
Crowson/Hwy. 66 project regarding their unauthorized cutting of
trees on the Golf Course.
33 . Met with Pricilla Hunter to hear her proposal for a
sister city relationship with a city in Argentina.
34 . Attended luncheon with Mayor Golden and Hospital
Foundation Board member Jed Meese regarding hospital matters.
35. Met with OSF board president regarding candidates for
executive director position.
36. Took two days of vacation.
37 . Met with Mayor, City Attorney and Electric Utility
Director along with a property owner and her attorney on a pole
being set near the corner of her property to serve a new dwelling
outside of the City.
38. Met with Gordon Brown, owner of ALS and Hospital
Administrator Watson to discuss status of ambulance service.
39 . Met separately with Paul Comstock and Gene Morris along
with Planning Director, regarding future plans for their
3
properties, which might accommodate bus transfer facility on A
Street.
STATUS OF VARIOUS CITY PROJECTS:
1. Open Space Program. The Beagle property on North
Mountain Avenue has been appraised at $925, 000. This could be a
possible school/park acquisition. A meeting was held with family
members last month to discuss possible purchase but no response
has been received back. We also met with owners of property on
Ashland Street near Guthrie to discuss possible purchase. Our
revenue stream is now fully committed until 1999 and any purchase
would need to have principal payments delayed until then.
2 . Capital Improvement Plan. We have assigned a staff
member to this project and hope to have a draft plan for the
council to consider by early Fall.
III. STATUS OF 1995-96 COUNCIL GOALS:
1. Resolve the funding issue for wildfire fuels reduction.
Included in 1995-96 Proposed Budget. Keith Woodley has developed
a work program. The first project was recently completed off of
upper Morton Street. other projects will recommence this Winter.
2. Commit to an ongoing matching grant program for LID
sidewalk construction in existing neighborhoods, not to exceed
$30, 000 per year. This is included in the 1995-96 Budget. Kelly
Madding and Pam Barlow have developed a list of sidewalks where
parkrows are feasible. The list of projects has been finalized
and bids are to be opened in mid-September. Construction should
begin. in late in September and take several months to complete.
3 . Prepare plan of options for reduction of dependence on
electric utility revenues. Staff conducted a retreat on April 26
to begin to develop options for Council consideration. New
developments at BPA and falling power prices may make this issue
of lesser priority.
4. Resolve office building/space needs issue. Planning
Director McLaughlin presented the appraisal report on the Hillah
Temple together with an update of costs at the June 19 Council
meeting. An executive session was requested to further refine
our position on an offer on the Hillah Temple. Due to Council
workload on the WWTP, the executive session will be scheduled
during October.
5. Develop and implement a citizen/government communication
program which includes citizen input. Staff has been meeting
with the ad hoc committee to formulate a program. We will begin
4
with a citizen satisfaction survey to be completed before Winter.
This will coincide with the first two department self-study
reports, and will be followed by the appointment of a formal
communications committee which will include citizen
representatives. This committee will meet to review the results
of these two initiatives and develop an ongoing program for
citizen input and information sharing.
NOTES TO STAFF:
1. Research the costs and feasibility of building a physical
model of the City for demonstration purposes. (Ken Hagen is
presented a prototype at the recent Council study session)
2 . Following TPAC adoption of the transportation plan, Staff
is to cost out the various "traffic calming" recommendations and
to report to the Council.
3 . Complete Management Compensation Study and present to
Council prior to 1995-96 salary recommendations. (Council
received on July 5, approved 3% COLA, and requested further
refinement of survey instrument prior, to 1996-97)
4 . Place on future Council agenda , Councilor Thompson's
proposal of declaring Ashland a "Multi-modal City" and installing
appropriate signage. (At the June 20 study session, Councilor
Thompson requested that this idea be referred to TPAC)
5. The Council concurred with Councilor Law's proposal to
hold quarterly meetings with the Planning Commission to review
one or more Comprehensive Plan elements. (First meeting was held
on May 30)
6. The Council agreed to bring up Councilor Thompson's idea
of showing off Ashland/Talent products or services, using
economic development grant monies to the Chamber, during the
Budget Subcommittee presentation by the Chamber. (Staff wrote
letter to Chamber requesting that this matter be placed on their
Board agenda this coming Fall)
7 . Investigate the cost and feasibility of setting up a
store front for "green products", e.g. energy efficient lighting
items, phosphate-free dishwasher detergent, etc. ( At the June 20
study session, Councilor Reid requested that this idea be
addressed by the newly-formed Conservation Commission)
Arian L. Almquis
City Administr or
BA:ba
5
Office of the City Attorney
City of Ashland
(503) 482-3211, Ext. 59
MEMORANDUM
July 25, 1995
TO: The Mayor and Council
FROM: w Paul Nolte
SUBJECT: An Ordinance Adding Section 9.16.055 to the Ashland Municipal
Code to Require Removal of Dog Waste from Public Areas
Mayor Golden has received several requests from citizens asking that the city adopt
an ordinance requiring the removal of dog waste from public areas. At the mayor's
request, the attached ordinance was prepared and is being presented to the council
for first reading at the August 1, 1995, meeting. The ordinance is to be read in full.
Y
T
Attachment
c: Brian Almquist
Peggy Christiansen
Barbara Christensen
(s Acouncil\dogxcrmt.meml
ORDINANCE NO.
AN ORDINANCE ADDING SECTION 9.16.055 TO THE
ASHLAND MUNICIPAL CODE TO REQUIRE REMOVAL OF
DOG WASTE FROM PUBLIC AREAS.
ANNOTATED TO SHOW DELETIONS AND ADDITIONS. DELETIONS ARE UGH AND
ADDITIONS ARE SI
THE PEOPLE OF THE CITY OF ASHLAND DO ORDAIN AS FOLLOWS:
SECTION 1. Section 9.16.055 is added to the Ashland Municipal Code:
Ar�}�peYSdr1, with the ea�cept�art of an
sfghtlsss�aei'SQn, reSppnsftala#tar:any d��, Shad'b��n posSdSSft?n o�toots for the
remtavaf ot, and shalt remove, excrement deposttecf tay tfte r3og IR any pubt10
a�'@Et F'iQt desrgnad tp f'ece>V�those wasted a1c[Ud�.ng bit r€C�t I�mttad t€a strew.
sdewaiks, paring steps,ite Ptaza astartcs, city parts and traits tar icaads
patallel;ng fCltfrtlBS; SWates, Gt,It�t�riS, rtas anti sfngarfat:�it�eS owtrseit nr
pp�rat� by tE1e,Taf�nt#rrf�atfcart Di�trlCt or the O:tSf�?f A�TiEand
The foregoing ordinance was first READ on the day of
1995, and duly PASSED and ADOPTED this day of 1995.
Barbara Christensen, City Recorder
SIGNED and APPROVED this day of 1995.
Catherine M. Golden, Mayor
Approved as to form:
Paul Nolte, City Attorney
REMOVAL OF DOG EXCREMENT ORDINANCE(prora\dopxarmt.ord)
NOTICE OF PUBLIC HEARING
NOTICE IS HEREBY GIVEN that the Ashland City Council will hold a public hearing on
Tuesday, September 5, 1995 at 7:00 p.m. in the Civic Center Council Chambers located at
1175 East Main Street, regarding:
First reading of "An Ordinance adding Section 9.16.055 to the Ashland
Municipal Code to require removal of dog waste from public areas."
Copies of the Ordinance is available in the City Recorder's office at City Hall, 20 East Main
Street. This is to comply with the charter requirements.
By order of the
City Council
Publish date:
Friday, August 25, 1995
LPO# 10334
{
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A.
1. 1 0, August 29, 1995
Mayor and City Council
xQm: Dick Wanderschei
p$ubjpt&: CONSERVATION COMMISSION OPEN BURNING
RECOMMENDATION
The Conservation Commission reviewed open burning options at its
August 23, 1995 meeting. Both Marilyn Briggs and Neal Benson,
who testified in February in favor of year round burning, were
notified and testified before the Conservation Commission on the
23rd. After considerable discussion, the Commission voted 4-3 to
support Option 4. Two of the dissenting votes felt this option was
not restrictive enough, and one felt the current ordinance should be
given a year of experience to gauge its effect on air quality before it
should be changed.
~{oF•�H4y mem a ran dum
., pREGpa. ,
August 29, 1995
d. Mayor and City Council
ram: Dick Wanderscheid and Keith Woodley
,;$ixhjet#: OPEN BURNING
Background
In 1991 and 1992, the City of Ashland worked with an ad hoc
Citizens Air Quality Committee in developing a strategy to help
improve air quality in the Bear Creek Valley. This multi-faceted
approach resulted in a number of initiatives and ordinances which
attacked air quality concerns in a number of ways. It included a
Weatherization and Woodstove Replacement Loan Program, a
Woodstove Replacement Rebate Program, a Woodstove Maximum
Opacity Ordinance, regulations on what could be burned in
woodstoves, and an Open Burning Ordinance.
The Open Burning Ordinance was enacted on May 5, 1992 and set up
the times of the year when outside open burning could occur if good
air ventilation was present in the valley. Under this ordinance, open
burning was allowed during "April, May and September 15 to
October 15" if the ventilation index was over 400. The Fire Chief
also had the authority to extend this burning window to October 31 if
fire conditions did not allow burning during some or all of the period
between September 15 to October 15.
The Current Situation
This ordinance had worked relatively well, but concerns from citizens
in the Forest Interface area about continued drought and a need to
clean up the interface to help prevent a disastrous fire in the
watershed prompted the Mayor to ask us to reopen this issue and see
if there might be some options to increase burning times but still
protect air quality.
After looking at all options, City Staff felt that inclusion of March in
the Spring burning windows would give more time for property
owners to deal with fire hazard reduction and still not significantly
compromise air quality. We made this recommendation to the City
Council at its February 21, 1995 meeting. There were some citizens
at the meeting that felt this compromise was not adequate and that
open burning should be allowed during all months except the fire
season. There were no citizens who testified about the air quality
problems which could be created by allowing burning, especially
during November to February, when air quality is the worst and
woodstove curtailment ordinances are operating in many areas of the
valley.
The Council, responding to those testifying as to the need to burn
year round, passed an ordinance which allowed burning throughout
the year if the ventilation index exceeded 400. Second reading of this
ordinance occurred on March 7, 1995. Both first and second
readings passed by a vote of 4-2. This revision to open burning was
passed with a clause which terminates it on February 21, 1997.
At the March 7 meeting, the Councilors discussed the air quality
impacts of open burning during winter smoke-management periods
and instructed Staff to review the ordinance and its corresponding
impact on wildfire fuel reduction efforts prior to November 1995
when the woodstove controls and poor air quality season begins.
Options Available to the City
There are a number of options available which could be
recommended to the City Council.
Option 1 - No action - This would leave the revised Ordinance passed
in March of 1995 in tact and everyone would be able to burn year
round except during fire season and on days when ventilation
index is less than 400.
Option 2 - Go back to the pre-march 1995 Ordinance which allows
open burning in April and May, and between September 15 and
October 15, when the ventilation index is greater than 400.
Option 3 - Same as Option 2 but add March to the months in which
burning is allowed. This was the City Staff recommendation back in
March when the current Ordinance was adopted.
Option 4 - This would ban open burning during November through
February and during fire season. This has an advantage of allowing
open burning beginning on March 1 and continuing until fire season
is enacted. Also, in wet years, a fall burning window could occur if
the fire season ended before October 31.
Qption S - Ban open burning year round in areas which are not
forested, and allow areas in the Forest Interface or Wildfire Zone,
but burn at selected times of the year. The open burning windows
for these areas could be any of the burning windows in Option 1, 2, 3
or 4 above.
Option 6- Ban open burning year round in all parts of the City.
Staff Recommendation
The Staff recommendation would be to pursue Option 4, which would
allow open burning from March 1 to October 31, except during fire
season. We feel this option strikes a delicate balance between fire
hazard reduction and air quality. It mirrors the County open burning
regulations inside the Air Quality Maintenance Area and was the
recommendation of the Conservation Commission. Also, because it
allows open burning from March 1 to October 31 except during fire
season, it responds very well to yearly rainfall conditions and during
wet years, could allow a more expanded season than the burning
windows of our previous ordinance.
We would also propose to add a section to the ordinance which
prohibits the burning of lawn clippings and leaves since they do not
pose a wild fire hazard and there are much more environmentally
acceptable ways to dispose of them.
791 Faith Avenue
Ashland , OR 97520
5 Sept . , 1995
To : Ashland City Council , Mayor Cathy :Golden
Re : Burning Ordinance
My name is Liz Vesecky ; I live on Faith Avenue in
Ashland . My husband and I moved here seven years ago ,
attracted by Ashland ' s cultural offerings and the beauty of
this valley . We were dismayed to realize during our first
two years here that the valley had an air quality problem
caused by a combination of lumber mill pollution , woodstove
burning , periodic air inversions and open burning . We became
involved with the Coalition to Improve Air Quality and Dick
Wandershied ' s Citizens Clean Air Advisory Committee and have
been gratified in the past few years that the valley ' s air
quality has improved because of fewer particulate emissions ,
fewer and better quality woodstoves and wood burning
practices and open burning ordinances . Nature has helped us
with fewer air inversions the past two winters .
I am concerned that the city is considering weakening
our open burning ordinance to make it easier for people to
burn yard debris which could in most cases be chipped and
mulched and composted , improving the soil and keeping our
air cleaner . Being an allergy sufferer , I am relieved not to
see notices of " red days " and health alerts warning people
to stay indoors .
Last spring , on the first day the county had opened the
burning window, we drove to Jacksonville and witnessed
dozens of backyard fires . I ' m sure these people felt their
small fire could do no harm , and yet the cumulative effect
was to fill the valley with smoke .
Let us not undo the good works of many people who have
cooperated to make our city beautiful and healthy . Keep the
burning ordinance , and enforce it .
Thank you . . v./A�
To : Mayor Cathy Golden , and the Ashland City Council
From : C . Herschel King , M. D .
I am amazed and appalled at the idea of changing the
restrictions on open burning in Ashland .
After hours of work , discussion , persuasion , and compromise
on the Citizen Clean Air Advisory Committee , plus hours of
effort with the Coalition for Clean Air , Ashland made
reasonable rules for wood stoves , open burning , and other
sources of air pollution . The Transit people even put "clean
air" busses into service to help reduce the particulate
load . Ashland Air Quality Improved !
This Improvement is NOT the signal to relax the effort to
achieve clean air .
Now, I am aware of the hazard of Wildfire in the Ashland
Watershed , and the danger due to the accumulation of fuel in
the interface of human dwellings and the forest . I also
understand that controlled prescribed burns are a main part
of the management of this problem. The threat of Wildfire in
the Watershed is possibly the most serious ongoing threat to
Quality of Life for every resident and business in Ashland .
Therefore , I will concede that some slash burning and
prescribed controlled burns must be permitted . However ,
where the accumulated fuel problem is accessible by streets
or roads ( and a lot of it is ) mechanical methods of fuel
reduction , i . e . "chippers " can and should be used .
There is No excuse to permit the general use of burning to
get rid of trash , yard debris , or garbage , just because it
is unavoidable to use fire in the management of the forest
problem . Ashland has excellent methods for management of
waste material . We must NOT relax the effort for Clean Air .
Thank you , C . Herschel King , M. D .
September 5 , 1995 /O�%
V
BEFORE THE ASHLAND CITY COUNCIL
August 1, 1995
IN THE MATTER OF PLANNING ACTION #, 036, A REQUEST FOR )
ANNEXATION FOR APPROXIMATELY 47.7 ACRES LOCATED EAST OF ) FINDINGS,
INTERSTATE 5 AND WEST OF EAST MAIN, NORTH OF ASHLAND ) CONCLUSIONS
HILLS INN. A ZONE CHANGE FROM COMMERCIAL (C-1) TO ) AND DECISION
SINGLE FAMILY RESIDENTIAL (R-1-5) IS REQUEST FOR A . )
PORTION OF THE PROPERTY, WHILE THE REMAINDER OF THE )
PROPERTY WITHIN THE URBAN GROWTH BOUNDARY IS DESIGNATED )
SINGLE FAMILY RESIDENTIAL IN THE COMPREHENSIVE PLAN. )
APPLICANT: DOUGLAS LEE, DIAMOND D CORPORATION
1. RECITALS:
1.1 Tax lots 100, 200, 300, 500, 600, 700, and 800 of 391 E 11 D are located at
east of Interstate 5, west of East Main Street, and north of Ashland Hills Inn, and are
zoned RR-5 (Rural Residential/Jackson County). Access to the property is provided from
two directions, eastbound and westbound on East Main Street, currently a county road.
Eastbound access on East Main Street comes from the downtown area out East Main
Street. Westbound access on East Main Street comes from Highway 66. Both East Main
Street and Highway 66 have overcrossings of Interstate 5 between the project site and
the majority area of the City of Ashland.
1.2 The applicant is requesting annexation of approximately 47.7 acres of land,
and a zone change from Commercial (C-1) to Single Family Residential (R-1-5) for a
portion of the property presently within the city limits.
1.3 The Planning Commission, following proper public notice, held a public hearing
on May 9, 1995, at which time testimony was received and exhibits were presented. The
applicant and applicant's representatives appeared and participated in the hearing. The
Planning Commission found that the application for an annexation was supported by
substantial evidence in the record and recommended approval of the request to the City
Council. Further, the Planning Commission found that the zone change request was also
supported by substantial evidence in the record and recommended approval of that
request to the City Council.
1.4 The application was forwarded to the Ashland City Council The City Council,
following proper public notice, held a public hearing on July 18, 1995, and continued the
hearing to August 1, 1995. At both meetings, testimony was received and exhibits were
presented. The record before the planning commission was presented and received as
1
evidence by the council.
2. CRITERIA
2.1 The approval of an annexation request is regulated by the Land Use
Ordinance (Title 18 of the Ashland Municipal Code (AMC)) in Chapter 18.108. Section
18.108.065.C. requires that the following criteria be met for approval of an annexation
request:
"1. That the land is within the City's Urban Growth Boundary.
2. That the proposed zoning and project are in conformance with the City's
Comprehensive Plan.
3. That the land is currently contiguous with the present City limits.
4. That adequate City facilities for water, sewer, paved access to and through
the development, electricity, urban storm drainage, and adequate transportation
can and will be provided to and through the subject property.
5. That a public need for additional land, as defined in the City's
Comprehensive Plan, can be demonstrated; or
a. That the proposed lot or lots shall be residentially zoned under the
City's Comprehensive Plan and that the applicant has agreed to provide
25% of the proposed residential units at affordable levels, in accord with
the standards established by resolution of the Ashland City Council.
Such agreement to be filed as part of the Initial application and
completed and accepted by all parties prior to the final adoption of the
ordinance annexing the property; or
b. That the proposed lot or lots will be zoned E-1 under the City's
Comprehensive Plan, and that the applicant will obtain Site Review
approval for an outright permitted use, or special permitted use
concurrent with the annexation request or within one year of the
annexation hearing and prior to the final adoption of the ordinance
annexing the property. Failure to obtain subsequent site review approval
shall invalidate any previous annexation approval; or
C. That a current or probably public health hazard exists due to lack
of full City sanitary sewer or water services; or
d. That the existing development in the County has inadequate water
or sanitary sewer service; or the service will become inadequate within
2
one year; or
e. That the area proposed for annexation has existing City of Ashland
water or sanitary sewer service extended, connected, and in use, and a
signed °consent to annexation°agreement has been filed and accepted
by the City of Ashland; or
f. That the lot or lots proposed for annexation are an °island°
completely surrounded by lands within the city limits.°
2.2 Section 18.108.065.C.5. requires that the applicant provide findings of a
public need for additional land, or provide evidence of compliance with one of the six
alternatives (a-f) listed. That applicant chose to comply with criterion a.
2.3 The approval of a zone change request is regulated by the Land Use
Ordinance (Tile 18 of the AMC) in Chapter 18.108. Section 18.108.060 defines Type
III Procedures, and includes the following actions:
`1. Zone changes or amendments to the Zoning Map
2. Zoning ordinance text amendments, additions or deletions
3. Comprehensive plan map changes or amendments
4. Comprehensive plan text amendments, additions, or deletions
5. Annexations
6. Urban Growth Boundary Amendments"
2.4 Section 18.108.060.B. requires that one of the following criteria be met for
approval of a zone change request:
"a) A public need, supported by the Comprehensive Plan.
b) The need to correct mistakes.
c) The need to adjust to new conditions.
d) Where compelling circumstances relating to the general public
welfare require such an action.°
3. EXHIBITS. For the purposes of reference to these Findings, the attached index of
exhibits, data, and testimony will be used.
Staff Exhibits lettered with an °S°
Proponent's Exhibits, lettered with a "P"
Opponent's Exhibits, lettered with an "O"
3
Hearing Minutes, Notices, Miscellaneous Exhibits lettered with an "M"
All information presented to the City Council and included as exhibits are incorporated as
part of this decision and made a part of the record for this action.
TESTIMONY, EVIDENCE, AND FINDINGS
4. ANNEXATION REQUEST
4.1 That the land is within the City's Urban Growth Boundary. From the staff
report and review of the record before the planning commission we find that the
property proposed for annexation lies wholly within the City's urban growth boundary.
This fact was not disputed during the hearings.
4.2 That the proposed zoning and project are in conformance with the City's
Comprehensive Plan. From the staff report and review of the record before the
planning commission we find that the zoning proposed for the property for annexation
conforms with the City's comprehensive plan. The applicant's materials state that the
proposed zoning would be R-1-5 (Single Family Residential, 5000 sq. ft. minimum lot
size). The comprehensive plan designation for this property is Single Family
Residential. The applicant proposes to develop a single family subdivision in the future
for the property. Subdivisions are a permitted use in the R-1-5 zone. The applicant,
while not requesting subdivision approval during this hearing process, provided a
subdivision design for the property that would be pursued should the annexation be
approved. We find that the development of the property as a single family subdivision
would be an allowable use in the R-1-5 zone, and would be in conformance with the
Comprehensive Plan.
4.3 That the land is currently contiguous with the present City limits. From
the staff report and review of the record before the planning commission, we find that
the property is proposed for annexation is currently contiguous with the present City
limits. This fact was not disputed during the hearings.
4.4 That adequate City facilities for water, sewer, paved access to and
through the development, electricity, urban storm drainage, and adequate
transportation can and will be provided to and through the subject property. From the
staff report and review of the record before the planning commission, and from review
of additional information submitted by the applicant to the City Council, we find that
there are adequate City facilities for water, sewer, paved access to and through the
development, electricity, and urban storm drainage. The Council finds that there is not
adequate evidence in the record to conclude that adequate transportation can and will
be provided to and through the subject property.
4.4.1 Water. The applicant provided evidence in their proposed findings
4
of fact and conclusions, dated July 18, 1995, indicating that adequate water was
available for the proposed development of this property. Opponents stated that
the City has restricted water use by curtailment in two of the past three
summers, and that adequate water is not available. The Council finds that the
arguments prepared by the applicant accurately reflect the availability of water
for this potential development and find that there are adequate facilities for
water for this annexation request.
4.4.2 Sewer. The applicant provided evidence in their proposed findings
of fact and conclusions, dated July 18, 1995, indicating that the current sewage
treatment facilities have adequate capacity for the development of this property.
Opponents stated that the city is currently exploring options for a $30 million
sewage treatment plant upgrade, and that until that process is complete, this
application cannot be approved. The Council finds that the issues raised by the
opponents are related to sewer treatment quality, and must be addressed by
the city independent of this annexation request. The council finds that there is
adequate sewage treatment quantity, or capacity, for this development.
4.4.3 Paved Access. The applicant provided evidence in their proposed
findings of fact and conclusions, dated July 18, 1995, indicating that there is
adequate paved access to and through the subject property. The applicant
further agreed to improve the street frontage of East Main Street along the
property proposed for annexation, improving it from a county road standard to
an urban standard with curb, gutter, and sidewalks. All of the proposed streets
in the future development will be paved with sidewalks. Further, the applicant
agreed to participate in the future improvements to the intersection of East Main
Street and Highway 66. The Council finds that the applicant met the burden of
proof for this criterion.
4.4.4 Electricity. The applicant provided evidence in their proposed
findings of fact and conclusions, indicating that there is adequate public utility
service to the property, including electricity. The Council finds that there is
adequate electricity to serve this property. This was not disputed during the
public hearing.
4.4.5 Storm Drainage. The applicant provided evidence in their
proposed findings of fact and conclusions, indicating that there is adequate
storm drainage for the proposed development of the property. The Council
finds this to be true. This fact was not disputed during the public hearing.
4.4.6 Adequate Transportation. In addition to finding that there is
adequate paved access to and through the site, the City also requires that it be
shown that there is adequate transportation to and through the site. The
Council specifically interprets its ordinance to mean that adequate transportation
5
includes auto, pedestrian, bicycle, ananslt.�The applicant provided evidence
in their proposed findings indicating equate street capacity for the additional
auto traffic that would be generated by the future development. The council
finds that there is adequate street capacity for this development.
The applicant stated that there is a transit route, and bus shelter, accessible on
nearby Highway 66, provided public transit into Ashland. Further, the applicant
stated that should transit service be established on East Main Street, that they
would provide bus shelters as necessary to provide covered protection for
transit riders. The Council finds that bus routes are established by the Rogue
Valley Transportation District, and that this property is adequately served by the
existing system, and will be well served by the future expansions of the system.
The applicant stated that there are currently bicycle lanes on East Main Street
along the project frontage, and along Highway 66 south of the project site. The
applicant also proposed additional bicycle and pedestrian paths,within the
project to provide safe connections to the regional bicycle system. At present,
East Main Street does not have sidewalks.
The two major accesses to the property require the crossing of Interstate 5,
utilizing the existing overcrossings. These routes provide the access from the
project site to the nearest major shopping opportunities, schools, and services.
Both the Highway 66 and the East Main Street overcrossings are designed as a
two lane roads, with a narrow shy distances from the bridge edge. There are
no bicycle or pedestrian facilities located on these overcrossings. Current
bicyclists share the travel lanes with automobiles. Pedestrians utilize the narrow
shy distance area. The East Main overcrossing is located as part of a road
under the jurisdiction of Jackson County, while the overcrossing Is under the
jurisdiction of the Oregon Department of Transportation. The Highway 66
overcrossing is located on a state highway, and both the highway and
overcrossing are under the jurisdiction of the Oregon Department of
Transportation.
Testimony was presented that the current overcrossings have inadequate
provisions for both pedestrians and bicyclists. As stated in the Staff Report
dated May 9, 1995:
"Interstate 5 provides a formidable barrier which naturally isolates the
project, making it difficult to provide convenient bicycle and pedestrian
connections to nearby commercial activity centers. While the site is
adjacent to a local bicycle route, it has limited access to transit and
pedestrian systems.'
This was not refuted by the applicant. To address the issue, the applicant
6
stated the following in the proposed findings of fact and conclusions, dated July
18, 1995:
°The applicant will participate in a reasonable manner toward improved
pedestrian and bicycle access across Interstate 5 in the vicinity of this
project if deemed necessary. Options may included:
a. Participation in the cost of widening the Highway 66
overpass (preliminary planning for this improvement has begun,
but is neither programmed or funded by the State at this time);
b. Participation in the addition of a pedestrian/bike way
attached to one or the other of the existing overpasses, if such an
approach is feasible;
C. Participation in the construction of a separate pedestrian
and/or bicycle bridge; or
d. Participation in the installation of a pedestrian and/or
bicycle path under the freeway along the Bear Creek corridor,
which is a short distance north of the subject property.
The extent and method of participation would be determined through
discussions with the City. Any options selected must be feasible from
both the community's and property-owner's perspectives.°
The City Council finds that the two accesses to the props ire the
crossing of Interstate 5, and that the two overcrossings d nod ovide adequate
transportation facilities for bicyclists and pedestrians. Furth Council finds
that the applicant's offer to participate in future improvements fails to guarantee
that the necessary facility can and will be provided. The offer to participate
merely defers the decision to a later date, as evidenced by the applicant's
statement that `any options selected must be feasible from both the
community's and property-owner's perspectives.` without a definitive solution
to the lack of bicycle and pedestrian facilities on these two overc rossings, the
Council cannot find that this criterion has been met. Further, the overcrossings
are not under the jurisdiction of the City of Ashland, and any modifications
require the approval of the Oregon Department of Transportation. No evidence
has been provided that such approval would be granted.
4.5 That a public need for additional land, as defined in the City's
Comprehensive Plan, can be demonstrated; or
a. That the proposed lot or lots shall be residentially zoned under the
City's Comprehensive Plan and that the applicant has agreed to provide
25% of the proposed residential units'at affordable levels, in accord with
the standards established by resolution of the Ashland City Council.
Such agreement to be filed as part of the initial application and
completed and accepted by all parties prior to the final adoption of the
ordinance annexing the property;
b. ...
C. ...
I
. ...
e. ...
The applicant chose, as part of its application, to meet this criterion through the
affordable housing option. The applicant provided evidence in their findings indicating
their compliance with the City's affordable housing requirements. Substantial
testimony was presented regarding the issue of affordable housing, however no
evidence was submitted indicating that the applicant failed to meet the requirements of
this criterion. The Council finds that the application meets the criterion for need
through the provision of affordable housing.
5. ZONE CHANGE REQUEST
The applicant prepared findings addressing the criteria for approval of a zone change,
as indicated in their proposed findings of fact and conclusions, dated July 18, 1995.
The Council finds that the applicant has failed to meet the burden of proof for approval
of a zone change in this instance.
The Council finds that the application does not meet a public need supported by the
Comprehensive Plan, as indicated by the applicant. The plan does not indicate that
the need for affordable housing is greater than that of commercial development, and
that the loss of commercially zoned lands is not outweighed by the need for affordable
housing.
The Council finds that insufficient evidence was provided to conclude that the original
zoning of this property to commercial was a mistake. Reference was made to text in
the comprehensive plan regarding the limitations for development of this property, but
no evidence was provided that the zoning was mistakenly applied.
The Council finds that the applicant failed to provide facts and evidence to indicate
that there were new conditions requiring the zoning to be change. Limited information
regarding the surrounding properties fails to indicate that these constitute new
conditions.
8
The Council finds that the need for affordable housing is not a compelling
circumstance related to the general public welfare, and does not provide a basis for
approval of the zone change.
8. DECISION
8.1 Based on evidence and testimony contained in the whole record, the City
Council finds that the application for an annexation*fails to meet the criteria for
adequate transportation as required in 18.108.065.C.4. The Council denies the
request for annexation.
8.2 Based on evidence and testimony contained in the whole record, the City
Council finds that the criteria for approval of a zone change for a portion of the
property from commercial to single family residential has not been met. The Council
denies the request for rezoning.
APPROVED AND ADOPTED BY THE CITY COUNCIL ON SEPTEMBER 5, 1995.
Mayor
Attest-City Recorder
s
.AS.,
too ,.
July 12, 1995
Brian Almquist, City Administrator
ram: James H Olson, Assistant City Engineer
p�uDjpt#= REQUEST FOR SEWER CONNECTION TO PROPERTIES
OUTSIDE CITY LIMITS - (OSBORN REQUEST)
BACKGROUND INFORMATION:
Mr. Virgil Osborn has requested that properties that he owns along Highway 66 be provided
City sewer service (39-1E-13B Tax Lots 900, 1000, 1100, 1400). The properties currently
consist of four tax lots with two houses, one located on lot 900 and one on lot 1000. The
remaining two lots are vacant. The existing houses are currently served by septic systems
however, the applicant indicates that while the drainfields were recently renewed the septic tanks
are now failing.
The properties are within the Urban Growth Boundary but do not have current access to a sewer
main. The applicant is prepared to build the sewer main.
Three of the properties (Tax Lots 1000, 1100 and 1400) are bounded on the north by Neil
Creek, making septic system installations somewhat more difficult. The fourth lot, 900, is a
very small lot and has little room for additional septic improvements.
REOUEST:
Mr. Osborn, as a co-owner of the four lots, requests that these lots be provided with City sewer
service. He is willing to pay for the extension of the sewer main in Hwy 66 from the proximity
of Dead Indian Memorial Road to the access way to the four lots (approximately 800 feet).
Public Works would pay for the difference in up-sizing the mainline from an 8-inch to a 10-inch
main. This would provide the basis for a possible future mainline extension to the Crowson
Road area to service those properties within the Urban Growth Boundary area.
PAGE 1-(c:mgin=r\mbom q.M=)
In Mr. Osborn's letter (see attached) he also states that he would like to retain the option of
dividing lot 1000 in half and provide service to the new lot as well. This portion of his request
is somewhat redundant in that he could only divide the property if it were annexed to the City
and with the property being within the City limits he would be entitled to free sewer service
since he would have paid for the sewer main itself. The current County zoning of RR-5 would
not allow further division of the lots.
FOR DISCUSSION:
In a recent response to an inquiry by Steve Hall (see attached memo and E-mail response) Paul
Nolte suggests that judging from previous ordinance wording and Council actions and
discussions that connections for vacant lots is not specifically provided for under Ashland
Municipal Code (AMC) Section 14.08.030. There have been several instances where
connections have been given for future constructions. The previous wording of that section
contained limitations as to connection to existing buildings built prior to 1973. In later revisions
this wording was dropped but there still exists some confusion as to the actual intent.
Council may wish to consider the purpose of the code in this section. Is it intended that no
vacant lands be granted sewer connection privileges? Is it intended that Council have some
discretionary authority where special circumstances can be considered? Does the current AMC
section require revision as it relates to connections outside the City limits?
DECISION CONSIDERATIONS:
PRO: 1.) Approval of the Osborn request would provide 800 feet of public sewer main
for future use toward the Crowson Road area.
2.) Connection would generate revenues for sewer service.
3.) Connection to the City would reduce the likelihood of sewer infiltration into
Neil Creek.
4.) Several applications for connections for vacant lands have been granted in the
last two years.
CON: 1.) Connection to the City system adds additional load to the Wastewater
Treatment Plant.
PAGE 2*:-sm—\-b—v m—)
Y
2.) There are questions as to whether a connection to an existing vacant lot is
allowed under current code. The decision may require an ordinance change or
clarification.
3.) If only two lots are allowed to connect, the mainline construction, at
approximately $18,000.00, would not be economically feasible.
4.) The sewer main does not currently exist but would be installed by the
applicant.
SUGGESTED ACTION:
May this request be placed before the Council at the earliest opportunity? It is recommended
that Council also consider the subject of connecting vacant lands within the Urban Growth
Boundary in relationship with connecting existing homes, and that AMC Section 14.08.030 be
revised if necessary.
RECOMMENDATION:
Public Works Makes no recommendations as to the approval of this request.
cc: Steve Hall
Paul Nolte
Attach: Map
Osborn Letter
AMC 14.08.030
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March 29 , 1995 7&
APR 1995
Ashland City Council RECOVED
% Jim Olsen, Asst , City Engineer oro
27z N. Main
Ashland, OR 97520
Re : Sewer connection/Hwy. 66
Dear Council :
I am a joint owner of certain property located within the urban growth
boundary on Hwy. 66 . This property is located on Neil Creek, across the
highway from the Oak Knoll Golf Course . There are two houses on two of
the lots and two additional lots containing no houses . A plat map is
enclosed for your convenience, with the properties in question, outlined .
The two houses are currently serviced by septic tanks . The drain fields
were renewed a few years ago , but now the septic tanks are failing.
Rather than replace the septic tanks so close to the creek, we are petit-
ioning you for permission to connect to the city sewer. In order to do
this we would need to extend the existing sewer line on Hwy, 66 , approx-
imately 500 ' . To defray our expenses in so doing we would like to have a
minimum of four connections granted, Additionally , we would like to request
a fifth connection in the event lot No. 1000 is divisible , but only in that
event ;
j ra •in a highlighted dotted line to mark the sewer line route .
a predate your consideration of this matter. If you need or desire
of m please advise ,
i
ly urs ,
Osborn
4770 Glendale Ave N. E .
Salem, OR 97305
(503) 370-8114
S
AUG - 24G — S05 SAT 1 2 : 35 CORE PO L E T P . 0 1
e
CITY OF ASHLAND ° ' , CITY HALL
ASHLAND,OREGON 97539
leleplwne(code 507)492-3311
26 August 1995
Re: Osbum sewage connection request
To the Council,
Since I won't be at the September S. 1995 Council meeting, l thought t would write
a letter regarding the above request.
To begin with I owned two mountain cabins during a fifteen year period that both
had septic systems. During that time I dug new drain lines at both cabins, reworked
one tank and replaced the other.
When a septic system falls the property owner in a rural area is faced with
expenses. Drain lines and septic tanks are both fixable. it Just costs money and time.
Therefore, I question the premise that any septic system has failed for good. As
you know I don't want us to assume that Just because a parcel is In the UGS that it
must be developed, and that we should encourage its development. I also believe we
should give direction to the staff to no longer assume that an property In the UGB
*rrri-will ultimately be developed- 1 contend that routinely allowing sewage
hookups in County areas encourages development there.
Regarding proximity to Neil Creek, I believe that there is a location on the
properties far enough from the creek to locate new drain lines eto.
In this particular case the applicant has not shown that the system has rafted for
good. In addition, I don't agree that to remedy a situation so that an applicant 'comes
out ok financially" that any applicant receive permission for additional hookups— in this
case three additional hookups. I believe the additional hookups are a 'go ahead" for
bank loans.
Anyone living In this location inside the UGB has no alternative but to drive
everywhere. These four lots according to planning studies will give us 40 extra
vehicle trips per day. We must think about that when we encourage development
outside of the city limits.
Also, do we want to be responsible for increased responsibilities such as street
sweeping, street maintenance, fire protection, police protection, building and planning
work, and whatever else so far from downtown? 1 think not.
Please deny this and other requests that serve to encourage development
outside of the city limits
Thank you.
Yours truly in Medicine Hat, Alberta
Brent Thompson, Councillor
MEMORANDUM
TO: MY FELLOW COUNCIL MEMBERS
FROM: COUNCILOR HAGEN
SUBJECT: WWTP & WETLANDS
AFTER RECEIVING NUMEROUS CALLS & COMMENTS FROM CONCERNED CITIZENS
FOLLOWING OUR AUGUST 15TH MEETING & AFTER A SUBSEQUENT DISCUSSION
WITH THE MAYOR, I AM REQUESTING FURTHER COUNCIL DELIBERATION OVER
THE ISSUE OF WHEN TO BEGIN WETLANDS TESTING. THE BASIS FOR OUR
DECISION ON TESTING CHANGED BETWEEN THE AUGUST 9TH PUBLIC HEARING
& .THE AUGUST 15TH DECISION MEETING. I BELIEVE WE SHOULD BE GOING
OUT WITH A REQUEST FOR PROPOSALS ON PILOT WETLANDS IMMEDIATELY
BECAUSE:
1) WE SHOULD MAKE EVERY EFFORT TO MAXIMIZE WETLANDS
MATURATION TIME PRIOR TO THE FINAL DECISION TO INSTALL
THE SPRAY IRRIGATION INFRASTRUCTURE IN THE FIRST
QUARTER OF 1999.
2) GRANT FUNDING FOR WETLANDS TECHNOLOGY IS AVAILABLE
FROM A VARIETY OF SOURCES. A CLEAR & TARLY MANDATE
FROM THE CITY TO CONSIDER SUCH A SYSTEM WILL LIKELY
MAKE GRANTWRITING EFFORTS MORE SUCCESSFUL & ALLOW THEM
TO PROCEED IMMEDIATELY.
3) A REQUEST FOR PROPOSALS CAN BE MADE AT VERY LITTLE
COST TO THE CITY.
4) WITHOUT THE CLEAR COMMITMENT TO PROCEED WITH
WETLANDS TESTING, THE DEQ MAY PERCEIVE THE PHASED
APPROACH,AS JUST ANOTHER STALL.
3. Request by Councilor Hagen to proceed immediately with RFP for wetlands testing.
Councilor Hagen presented memo regarding the WWTP and Wetlands. He reported that due to calls and
comments from concerned citizens following the August 15th meeting, he would like to request further
council deliberation over the issue of when to begin wetlands testing.
Winthrop/reminded council of the previously made motion regarding spray irrigation and wetland testing
evaluation.
Reid/questioned if what Hagen wanted to do was look for low cost funding for wetland testing?
change implementation of timeline to show wetlands with three year testing/
Request staff to bring back current WWTP data/whether RFP is possible for wetlands d whether
wetlands will be possible in 1996; and benefits of wetlands �P {�¢r, yy� , ,f L� �qyj S
cven
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U J
P 0 Box 3427
Ashland, Oregon 97520
September 4, 1995
TO; Mayor Cathy Golden
Each City Council Member
Every Member of the City of
Ashland Planning Commission
RE: BUILDING THE INFORMATION Y..IOSK. OUT ONTO WINBURN WAY
I have been reading of this in the papers, and am very concerned at the
idea of puttinq a building in this street.
I have been down to look at the Plaza and the statue - and I am puzzled.
I could find nothing on the fountain about the statue - I asked at the
information booth for printed information on the statue - there is none.
I asked about- the statue - no one knew anything about it. I stood
across the street to get a good look at it and the lowest tree branches
obscured it.
It is an attractive Plaza, and Winburn Way is the very most main street
in the city. Winburn Way is the only street- to City Hall , the Community
Center , the main access to lovely Lithia Park , the loading area for the
trucks that serve the stores along the Plaza, a very useful , attractive
street- - - - - it really does not need a building across 4 1 /2' of it - no
one expects to find a building, complete with heat pump, out across the
traffic lane.
I sat- and considered the Plaza - maybe some re-arranging could be
considered. You have the petrified tree trunk which would make a great
base for the statue - place it over on the triangle of grass riqht by
Highway 99 and everyone going by could enjoy seeing him - and give him
a plaque with his story for the tourists to read. . . .and then expand the
information kiosk out on the already cemented areas around the large
tree, and out onto the grass .
I understand you have a S16,000. grant to expand the kiosk . Why not make
it a community project.? a community contest? Ask for designs, ideas,
what the community would like to see on the plaza - how to design around
the tree - get- people down to look it over and think about their city
center .
There are a number of things that would result from closing off the
parking lane on Winburn Way - more trucks than do now would park out on
Highway 99 to unload, and that is a real hazard . Cars would back up out
on 99 due to the bottleneck created by the building in the street .
Mayor Golden, September 4, 1955
All members of the City Planning Commission
Where will rain run-off go - would this involve money for drains?
What about cleaning around it if there is snow?
What about the nice open view of the Lincoln Statue and Lithia Park and
the stairs up to the theater? Won' t this be blocked quite a bit?
This building will be empty nine and one-half months of the year - and
you are considering putting it out in the street?
I go back to my suggestion of a contest - you have an exact amount of
money to spend - get the public involved in a positive way . - - you could
make it a very productive community activity. . . .something to write up
for publication.
I offer my ideas for your serious consideration, and out of sincere
concern for this community.
R( ; a dso,
Mrs. Phyllis Smedes
(503) 488-4370
- - BRI 'E' F�11.N
IF YOU HAVE ANY QUESTIONS OR
COMMENTS ABOUT THIS PUBLICATION" Published Monthly June/July, 1995
PLEASE CALL US AT 664-6676, OR'TOLL Council of Governments (RVCOG).is a voluntary association of local governments in Jackson and Josephine counties.
FREE FROM.
779-6785 ASHLAND / PHOENIX / TALENT NOTES FROM THE "Regional Problem-Solving'' - we thought it was a dead bill last spring but it emerged
DIRECTOR. . : during the special legislative session re: light rail. During this,round $1 million was
appropriated to support 4 pilot projects throughout the State. In the'meantime, there have
474-5947 . GRANTS PA ,
been a number of organizing efforts to try to look at solving problems in Jackson and
SS ROGUE RIVER.. Josephine County long before.money or a 'bil!" were approved. A group of concerned.
.citizens in ;Jackson County have been meeting informally to discuss regional concerns. `
they repr�a kt
They came together partially,out of frustration that diverse interests th
•
only meet during public hearings or Land Use Board of Appeals (LUBA) process. Working
with the RVCOG they hope to define a common,vision for the Bear Creek Valley and
means for achieving this vision. In Josephine County, regional problem solving may occur ,
around coordinating the many, and sometimes contradictory, state and federal programs
throughout the county. Progress regarding these efforts will be in the next issue of the
Briefings.
Sincerely,
ROGUE VALLEY
COUNCIL OF GOVERNMENTS r ee =ece-Schaefer
PO BOX 3275 r
Exec ve Directo
CENTRAL POINT, OR 97502 , BRECKENRIDGE John Breckenridge, a case manager at.our Medford Senior Services Office, celebrated tiffs
CELEBRATES 25 25th year of public service on June 22nd. John's had a well-rounded career in human
YEARS. services delivery, including being the entire human services branch in part of.Eastern
Oregon for a while! Congratulations John
SENIOR & DISABLED We're involved in planning with the state Senior & Disabled Services Division and)other
SERVICES WORKING Area Agencies on Aging to upgrade the computer system-used to'deliverservices to our
. ON COMPUTER senior and disabled clients. The hardware/software upgrade is scheduled to begin
• - ' UPGRADES:: . sometime later this summer, and major programming improvements should begin to come
online within the year.
Address correction requested
FOSTER HOME FIRE Senior & Disabled Services (SDS) is working with the State Fire Marshall and Fire
PREVENTION Prevention staff in both counties to help foster care providers target fire prevention
UPDATES. . . activities and upgrade their skills in home evacuation. Providers, ombudsman '
representatives, SDS staff, and fire safety,personnel have been meeting to plan activities
which will be most helpful to the Adult Foster Home providers.
ADULT PROTECTIVE Senior & Disabled Services (SDS).staff, fresh from a panel presentation at the recent ,
SERVICE statewide conference on Elder Abuse, are now getting ready to launch the Adult
NETWORKS.. . Protective Services Networks in Josephine and Jackson Counties. These groups of law
enforcement,personnel, crisis intervention workers, SDS staff and others concerned.about
protecting seniors and adults with disabilities from abuse, neglect and exploitation will be
� identifying ways to collaborate more effectively, utilize existing resources well, and go
funding and program developrnentwhere gaps.exist in "service delivery.
after fu . .
JOB JAN is a'service of the President's Committee'on Employment;of People With Disabilities. '
ACCOMMODATION , . . „
This is a'free information and-consulting service providing individualized accommodation .
NETWORK-(JAN). : .' 'solutions to inquiries about people with functional disabilities who want to work. This
service can ,help.employers,,rehabilitation counselors, and persons with disabilities With up
to-date information about,accommodation'methods, devices, and strategies. JAN-can,be '
reached through 1-860-JAN-7234 and 1-800-ADA-WORK.
OREGON'S The Department'of Land Conservation and Development recently printed an updated.. GreenWay Trail Dedication, 10 K, Run, and -Blackberry Shake
STATEWIDE edition of Oregon's statewide planning goals. For copies call the Department of Land -
PLANNING GOALS & Conservation and. Development at'(503) 373-0050 or RVCOG at 664-6674, 779-6785 or. . Scheduled for September 3 .
GUIDELINES, 1995. . .' 474-5947. -
CHANGES IN OREGON The Oregon Watershed'Health Program concluded in June. Funds for,wetershed The Greenway Foundation has scheduled a rlbbon-cUtting ceremony for the new
-
WATERSHED HEALTH enhancement project will now be processed through the Governor's Watershed Medford'Central Point trail extension, an all-comers run, an organized two mile
PROGRAM. . . Enhancement Board (GWEB).'.Even with these changes, the state remains committed to
the idea of local involvement with watershed"enhancement projects and will continue to walk, kids activities, free.entertainment and refreshments,for Sunday., September
support local watershed,councils : :The past year has shown that diverse groups of people '
can.work togetnerand make a'positive difference in now we interact with our watersheds. 3. The community is invited to celebrate the.Greenway program by participating._
in the following events: :
With the'.conclusion of the Oregon Watershed Health Program, funds initially planned for
administration have been made available for watershed council.projects. Approximately
9600,000 has been,targeted for a wide variety of.enhancement projects throughout the • dignitaries ribbon-cutting .ceremony at, Pine and Penniflger near the 1-5
Rogue River Basin 'and .the Coast. Theis funds will directly improve,our watersheds Interchan eln Central POlnt.5 30 .m
and increase public education about the importance.of these natural resources:- g p
a I OK run called Breakthrough 95!,from Pine Street at 5.45 p,m. to Bear `.
BEAR CREEK The Bear Creek Watershed Council has received.funding through the Watershed Health Creek Pdrk.
WATERSHED Program for th e following projects: The Bear Creek Interschool Education Project Will
COUNCIL' support the Council's Subcommittee on Public Information and Education, a committee two mile walk from Bear, Creek'Park at 5:00:p.m.
EDUCATIONAL made up of local educators interested in water resources-education. BearCreek'Self-, -.Kids Romp 'N•ROII in the Bear-Creek Park.at,5: 1.5 p.m.
ACTIVITIES. . . Guided Tours will enlist local students to create brochures, signs, and interpretative tours
of Bear Watershed enhancement projects. The focus of the ModeLOrdmance Blackberry Shake with free entertainment at dessert at 5:30 p.m. in the Bear
Project will be to develop a set of ordinances that will protect.local water resources. As a Creek Park amphitheater.
part of this project, a conference will be held in the fall bringing together developers,
realtors, and planners to share information and to discuss how these ordinances will not "
only protect water resources but also enhance local development. As these projects The new 2;06 mile trail segment connecting Medford.-and Central Point Is a
show, the watershed council has made a commitment to continued watershed education.
significant step forward for the Greenway,program and, deserves recognition as'a
ILLINOIS RIVER AND Both the Illinois River and Little Butte Creek wiu:be the focus of a thermal mapping project laudable'.example Of communitycooperatlonand support (A Big
$ow'to
LITTLE BUTTE CREEK in August._ This project, sponsored in part by the Bureau of Reclamation,,U.S. Forest
RVCOG This frail project is also the`first enter rise coin leted under the.ISTEA, '
THERMAL Service, and Oregon State University, will,use advanced technology'to create several.aerial P j P - P
'MAPPING. . '.. video tapes and a digitalized map, allowing for detailed monitoring of.water4emperatures (Intermodal •Surface TranSDoridtion'Efficien.cyAct) program in Qregon!
"
throughout both watersheds. Since high stream temperatures have a dramatic effect,on >"
fisheries, the.information gathered for this project will be used to assist in'targeting those.
areas most.in need of enhancement efforts. Data from this project wiu;pe particularly` . ' Sponsors for the September 3 celebrHtion and activities,include Rogue Valley
,, .
important in light of the possible listing of both Rogue Basin Steelhead and Coho Salmon Medical :Center McKenzie'Outfitters, Lithla Auto Centers,: Scala Electronic,Cor
as threatened species:6y the,National:Mari'ne Fisheries Service: Videoaapes and computer PJ. I
generated maps develop through this project will be made available to appropriate land SUperlor Athletic Club, Southern Oregon'Sizzlers; and the City of Medford. .
management agencies. .
UPPER ROGUE WATER The Upper Rogue River,Watershed Council is sponsoring a water festival on September 16 If you have questions or would*like walk; run, play registration forms,
please call
FESTIVAL. .•. at MacGregor Park, located at the Lost Creek Lake Complex near Shady Cove. With the.' 770_7268
focus*on water,.the festival will 6e both an educational and an.entertaining event. Local
businesses, organizations, and agencies will be setting up booths and exhibits. There will
also be a teacher's research center, Power House tours, water safety-demonstrations; as .
well as other educational events. On the entertainment front, there will'be a water slide; a,
fishing derby, a Tahiti race on the:Rogue,and many more such events. The festival is an '
event for.the.entire family. For more information contact Roger Fishman at,899-7578.
RVCOG BOARb'ACT/ONS MAY- JUL Y 1995. : .:
MaY.
Heard a presentation on
!. Medford Water Commission ;
Bear Creek.Greenway Committee Goals
• Midyear Budget for Administration
-The Board.
0 adopted,the,Bear Creek Greenway. Committee Goals..`
e.- 'authorized Board-Chair and Executive'Director to appoint a citizen representative ; re: Water,Resources; to
fhe Budget Committee:_'
authorized Board Chair,to'sign a-letter addressed to the legislators concerning currentissues-effecting the
Senior and Disabled Program:
June'
` Public Hearing-held-on:
RVCOG Budget - End,of,Year Adjustments-(FY 1994/95) and Fiscal Year 1.995/96 '
The Board:,
• 'authorized adopting'the FY 1994-95 Amended Budget and making appropriations. •
authorized adopting the FY 11995-96 Budget and making appropriations.•,`.'
o. approved nomi nations-f or`•the Senior Advisory Council.,
approved nominations for the Disability.:Seivices Advisory.Committee.
W, approved Disability SerJices Advisory Council.By-Law Revisions: .
'approved meritincrea5e`for,Execufive Director..' :' -
�." approved,FY 96-Oldei-Ameri cans Act-Funding
approved;Strategic Watershed Management.Grant Projects
July
Heard a presentation on
• Senior and Disabled-Services four-Year Area Plan and Eight-Year Strategic Plan and Advocacy update:.',
• Discussed issues-regarding regional planning.in Jackson County.
The Board:
o approved Eight-Year,Strategic Plan Goals,and Subgoals..
_ • approved Four=YearrArea Plan, July 1 1995 =June BO, 1999.
• approved Equal.-Split of FY 96 Older Americans-Act (OAA) Title VIIA:Prevention'of'Elder,Abuse, Neglect and ,
Exploitation Funds. .
•- approved'extende'd.funding;for,Water Resource rounder an existing Bureau of_Reclamation agreement.-
ASHLAND WASTE Paula Brown, the Associate Director of RVCOG, and other staff are assisting the City of
WATER TREATMENT Ashland with developing options for their wastewater treatment plant. The future of the '
PLANT. City of Ashland's wastewater treatment plant has:been'a topic for study and debate over
the last several years. RVCOG has spent the last several months preparing a report on the
waste water.treatment options available to the City of Ashland. The report was presented .
to City Council, during a Council study session on July 31st.The Ashland-City Council,
tentatively outlined a plan to upgrade its current plant to effectively reduce chlorine and
nitrogen levels to Department of Environmental Quality (DEQI standards and to handle
expected waste water flows for the next twenty years. The upgrade in chlorine and
nitrogen would meet winter effluent discharge levels for Bear Creek, thus effluent could be
directly discharged to Bear Creek during the winter months. Effluent would not meet
summer discharge standards and it was therefore recommended that the City purchase(or
potentially lease) land to reuse the effluent to irrigate during the.surrimer months. The City
of Ashland has a. goal of replacing any volume of effluent removed from the creek and will
be negotiating_potential water replacement over the nett-several"months. This avenue
allows the City:to-examine the feasibility of utilizing wetlands as a treatment option. -.A
pilot project for wetland treatment was recommended.'. ;
TRANSPORTATION & .The Transportation and Growth Management (TGM) Grant Program has been renewed for
GROWTH . 1996-1997. TGM funds were used to fund several projects during this past year, including
MANAGEMENT the updates of'area transportation plans. RVCOG met-with representatives from several
GRANT PROGRAM. . . jurisdictions in the two county region to discuss possible projects for this upcoming year.
In cooperation with these jurisdictions, RVCOG is working on.applications for several land_
-use and transportation projects. Some of the potential'projects include: updates of
transportation plans, circulation plans, and alternative land-use.scenarios.,
AROUND THE REGION
'From the Rogue Valley Council of Governments Board of Director's Meeting.
Jackson.County
• Budget Committee Meetings were held reviewing County finances and'explonng the feasibility of a levy. . - ..
'Eagle Point.
• Growth problems.
•' .Vacancy-on Council due to a residency issue.
'Jackson Soil&.Water Conservation District`
• Sponsoring a public meeting on August 23,'in conjunction with the Talent, Medford and Rogue River Valley
Irrigation.Districts, to review the Bear Creek Watershed Plan._
RVTD
• Conflict with the Ashlarid Hillinn.concerning the bus turnaround.
Talent
• Passed ordinance rercertificatesrof availability.
Jacksonville
• Meeting deliberations on proposed bypass route. Made decision. County Hearings next step.
• . Britt Festival,ongoing.,
Grants Pass ,.
! Meeting with,town`people'on,downtown bike lane end'on-street parking.
• `Proposal for 6th and 7th,Streets,
Medford -
Hearing testimony re:'OnTrack site. ".
Ashland
• Annexation proposal riear Ashland:Hills Inn.
• Decision-making on Waster Water Plant-issue ongoing.
Rogue River,
A , Working on wastewatertreatment plant. '
Rogue Valley Council of Governments
Board Meeting 44
Date: August 23, 1995
Times: 11:45 a.m. (no-host luncheon)
12:00 - 2:00 p.m. Meeting
Location: Lions Sight & Hearing Center
288 N. Holly F
Medford, OR 97501 t' '
AGENDA ITEMS
I Call to Order / Attendance
II Introductions and Comments from Members / Public
III Board Discussion
A. Regional Update
B. Regional Problem Solving
l Draft work program (to be presented)
IV Presentations
A. Miles Field - Gary Miller
B. Out-of-District Transportation - Connie Saldaria
C. TGM grant applications (attached)
V Report from the Director
PLEASE TURN OVER
l
VI Action Items
A. Minutes of July 26, 1995 RVCOG Board Meeting (see attached)
B. Endorsement of TGM grant applications
VII Adjournment
For your information, please find attached:
1. Letters to Rep. Wes Cooley, Rep. Peter DeFazio, Sen. Bob Packwood, and Sen. Mark
Hatfield; re: support full funding and reauthorization of the Older Americans Act (OAA).
2. Letters to Medford Mail Tribune, Upper Rogue Independent, Rogue River Press, Illinois
Valley News, Central Valley Times, Grants Pass Daily Courier and Ashland Daily Tidings; re:
support for RVCOG SDS "State" employees.
E:\RVCOG\COGBOARD\AGO0823.WPD
BOARD OF DIRECTORS, Rogue Valley Council of Governments
July 26, 1995 - Meeting Minutes
CALL TO ORDER/ATTENDANCE
The meeting was called to order at 12:00 noon by Chair Jim Lewis. Attendance was as follows.
and constituted a quorum: t¢. —
Members Present. Others Present.
Dave McFall Eagle Point Melinda Stewart
Doug Smith Grants Pass Roi Crouch
Keith Grant Bear Creek Valley Sanitary Scott Carson
Authority Wayne Leeman
Jim Lewis Jacksonville
Joi Riley Talent
Larry Miller Rogue River Staff Present.,
Linda Casey Medford -
Linda Town Jackson Soil & Water Arnold Waters tz.
Conservation District Berta Varble
Miles Hill Fire District 4 Kevin Wallace
Otto Caster Rogue Valley Transit District Lois Langlois
Rob Winthrop Ashland Marc Prevost
Sue Kupillas Jackson County Maria Harris
Mary DeLaMare-Schaefer
Paula Brown .
Members Absent., Rosalind Martinez
Alvin Thompson Butte Falls
Bill Gonzales Shady Cove
Dale Draper Phoenix
Gordon Safley SOREDI
Harold Haugen Josephine County
Jan Fish Gold Hill _
John LeGros Central Point
Tom Green Cave Junction
INTRODUCTIONS - ANNOUNCEMENTS
Mary introduced Melinda Stewart, who will be working at RVCOG for five weeks on the
Transportation and Growth Management Handbook.
COMMENTS FROM MEMBERS/PUBLIC - None
BOARD DISCUSSION
A. Regional Update
Each member gave a brief recap of activities in their respective jurisdictions.
B. Regional Problem Solving
Mary reported to members that although the Regional Problem Solving legislation failed,
the budget to support it passed. This means that there will be money available to hire a-- .
person to act as a go between in Salem and to also hire a person through 134f to
assist with regional planning.
Mary explained that a coalition of groups (citizen groups and local government), have
been meeting to discuss regional land use planning. This group would like RVCOG to set
up a contract with DLCD to hire someone locally for Jackson County to pursue regional
planning. This group has also been discussing how this person would help and what they
would do.
Rob Winthrop asked if this group replaces the four-headed group.
Mary explained that she believed that this was a parallel process. The Regional Planning
group was specifically aimed at land-use, whereas the four-headed group was more
general; research and committee meetings.
Roi Crouch (staff member from the Civic League) differed in.her view of the four-headed
group. She saw this group as the core with other groups around it.
Rob Winthrop believed that local governments are not giving their views at the meeting.
Mary stated that the RVCOG can be the go between regarding sharing information and
receiving input from local governments.
Sue Kupillas stated that the jurisdictions will contribute specifically to regional planning
when converting values and directions into local government policies.
Rob Winthrop stated that there is a hazard in doing this as local governments have widely
differing views. Local governments need to get together and make decisions on this.
Mary stated that there is a need to accommodate the best way to meet for everyone.
Have cities together or separate.
Larry Miller asked is this a grant for Jackson County.
Mary stated that it is a pilot project for Jackson County.
Sue Kupillas stated that Josephine County has concerns about "Regional Problem
Solving". There are mutual issues between both counties but the land use issue is
separate.
Larry Miller believes RVCOG needs to speak to each individual city and provide one on
one support to each council.
Mary stated that she would develop a work program, which will be the basis for an
intergovernmental agreement with Dick Benner that would be presented at the next board
meeting.
RVCOG Board Meeting Minutes of Jury 26, 1995
r-%Pvr.nrir,nrAnaPn%MIN019a won P.— 9 n{9
Sue Kupillas stated that Josephine County was concerned about running money through
RVCOG as the Regional Problem Solving project was a Jackson County program.
However, Jackson County does not want to handle the money.
Doug Smith stated that the City of Grants Pass would benefit from RVCOG ing
these issues.
C. Public Safety Coordinating Council
Mary explained that at the June Mayors meeting Sheriff Kennedy requested the Mayors
group develop a process and select one of their members as representative for the Public
Safety Coordinating Council.
Mary stated that Sheriff Bob Kennedy informed the Mayors that money will be coming
down from the State for jail construction. This money would be available in July and
would be open for a competative bidding process. A public safety coordinating council
has been created to enable Jackson County to bid for the jail construction. This council
would have an appointed Mayor and City Administrator.
Sue Kupillas and Linda Casey suggested Jim Lewis as the representative s'Larry Miller
suggested asking all of the Mayors if this was ok. Jim stated that he would be the
representative with the concurrence of all the Mayors. This concurrence would be
through phone endorsements.
PRESENTATIONS
A. Miles Field - Gary Miller
Gary Miller was unable to attend the meeting and will provide a presentation at the
August meeting.
B. Strategic Plan and Advocacy Update - Berta Varble
Strategic Plan
Berta Varble briefed members on RVCOG's Senior and Disabled Services Four-Year Area
Plan and Eight-Year Strategic Plan. "
a
Berta explained to members that as an Area Agency, RVCOG SDS is required to create an
area plan that describes their service system and provides overall direction for their
agency for the next four years. However, due to changes of clientelle, staff, a new
Advisory Council and changes within RVCOG, RVCOG SOS management staff decided to
take a different approach to their normal planning process and decided on an Eight-Year
Strategic Plan.
Their objectives were to develop a longer-range strategic plan which provides "visionary"
direction that all stakeholders can support and to use this plan as the basis of the shorter-
term area plan. Secondly, they want to identify organizational development issues and
concerns and to develop a plan for addressing those issues and concerns.
t.
RVCOG Boats Meeting Minutes of July 26, 1995
r-%nvrnr%rnrannunVRAwnaoa%A mn 0....q s c
Advocacy Update
Berta asked members to help in advocating for the funding and reauthorization of the '
Older Americans Act.
Berta stated that if the cuts proposed by the House Labor/Department of H and
Human Service Appropriations Subcommittee go through then there will be�l s of
$68,435 of Older Americans Act funding for the ISeriod of October 1, 1995 through
September 30, 1996. This means a cut of $52,000 for SDSD's current budget, FY 1996;
making our purchasing power per capita even worse: $8.99 per Senior.
Programs affected by the cuts to the Older Americans Act would be Support Services,
Congregate Meals, Home Delivered Meals, In-Home Services, Preventive Health and Elder
Abuse Prevention.
Jim stated that he would sign a letter of support for the funding and reauthorization of
the Older Americans Act with Board member's approval. Linda Town moved to approve
the letter of support and Larry Miller seconded the motion and it was unanimously
approved.
REPORT FROM THE DIRECTOR
A. MPO Update
Paula Brown provided members with an update on the decision made by the MPO Policy
Committee and Technical Advisory Committee regarding the regional transportation
forecasting model.
Paula explained to members that three alternatives were offered to the Policy Committee
and Technical Advisory Committee. These were: 1.
#1. Continue with the existing process; utilize the ORS-II model. Completion schedule
for November. Immediate update to the Regional Transportation Plan (RTP) will be
necessary when EMME/2 is completed.
#2. Stop everything. Wait until the EMME/2 model is completed (estimated for
November/December time frame); review and complete the RTP after the model is
accepted. Revised completion would be estimated to be in Summer/Fall 1996 (6-9
months difference)
#3. Expedite completion of the EMME/2 model. Continue with.the land use options and
all of the policy items currently being defined for the RTP. Continue to discuss
progress with the community and elected officials. Look for completion in
Spring/early Summer 1996 (4-6 months difference).
From these three alternatives, Alternative 3 was unanimously chosen.
B. Medford Water Tour
Mary encouraged members to participate in the Medford Water Commission tour of its
facilities on Wednesday, August 16 at 10:00 a.m.
ACTION ITEMS
A. Minutes of June 28, 1995 RVCOG Board Meeting
Linda Casey moved to approve the June 28, 1995 minutes. Otto Caster seconded the
motion and the June 28, 1995 minutes were unanimously approved.
B. Approval of Eight-Year Strategic Plan Goals and Subgoals
Linda Casey moved to approve the Eight-Year Strategic Plan Goals and Subgoals. Sue
Kupillas seconded the motion and it was unanimously approved.
RVCOG Board Meeting Minutes of July 26, 1995
E:\RVC0G\C0GB0ARD\MIN0726.WPD Pnne 4 of 6
C. Approval of Four-Year Area Plan, July 1, 1995 - June 30, 1999
Linda Town moved to approve the Four-Year Area Plan. Joi Riley seconded the motion and
it was unanimously approved.
D. Equal Split of FY 96 Older Americans Act (OAA) Title VITA Prevention of EldeP�4 tise,
Neglect and Exploitation Funds
Sue Kupillas moved to approve the equal split of FY 96 Older Americans Act Title VIIA
Funds. Linda Town seconded the motion and it was unanimously approved.
E. Water Resources Contract
Larry Miller moved to approve extended funding for Water Resources under an existing
Bureau of Reclamation agreement. Linda Town seconded the motion and it was
unanimously approved.
ADJOURNMENT
There being no further business, the meeting was adjourned.
Minutes prepared by Rosalind Martinez,Administrative Assistant
RVCOG Board Meeting Minutes of July 26, 1995
E:\RVCOG\COGBOARD\MIN0726.WPD Pane 5 of 5
Infili Proposal Specifics 1
If the City of Ashland were to adopt further Infill stategies what might they be?
The purpose of an infill strategy is to do something about sprawl development
not just talk about it. Sprawl is considered one of the great evils of American
civilization, but few communities do anything about it. Because of traditional
Congressional pro-population growth policies, many communities must resign
themselves to perpetual growth, and the best way to do that without sprawling is to
infill, to create comfortable, aesthetic higher density development.
Sprawl yields exponential increases In traffic. As distances Increase vehicle trips
become longer in time and distance, and the probabilities of needing to drive increase
meaning that the per capita frequency of vehicle trips increases. Only byinfilling
Instead of sprawling would Ashland and other cities have a chance of avoiding the
exponential increases of traffic that ultimately result in a breakdown of traffic
movement.
Exponential increases in traffic also mean exponential wastes of energy.
Nationally this waste of petrochemical energy contributes greatly to our trade deficit,
something highway and road building proponents don't factor in. We aren't going to
solve such national problems by planning so as to conserve resources in Ashland, but
that doesn't lessen the value of planning so as to conserve resources.
Some argue that increasing density or retarding sprawl results in more
congestion at the core of a city. If a city spreads out, they argue, the cars would be
spread out also. It is true that the amount of people at the core of a city increases with
greater population density because more gets done in a smaller area, but alternatives
to driving made more practical with shorter distances result In less people needing to
drive. Greater density also results in more viable public transportation. Thus, the total
noise and smog generated city wide is less.
Some also say that before we encourage greater density we must get people out
of their cars. But it is convenience that gets people out of cars, not training. Shorter
distances equate with convenience; sprawl doesn't.
If all cities in Oregon developed infill stategies that made the center of cities
walkable or better served by public transportation, intercity transportation would be
more viable. With our current sprawl-growth in Oregon, no alternative but the car is
viable in going from city to city because upon arrival people can't function unless they
have a car. This problem results in a need for more freeways and more highway
widening, but few connect this state problem to local land use practices. .
With current Oregon land use patterns whenever people need to come to the
core of any town, the relatively great distances Inherent in sprawl make all but auto
travel impractical. Potential congestion is far worse than if a town is compact and
:t
people can habitually use other forms of transportation. Los Angeles, Phoenix, Dallas,
San Jose are all examples of planning styles where low density was often a goal, and
people living there consequently are auto dependent. We are duplicating that failed
policy in Jackson County and other parts of the state.
Only by infilling will a city have a high probability of being able to affordably
maintain its infrastructure over the coming decades. Every square foot of asphalt,
pipe, and wire will someday have to be dug up, repaired, resurfaced, or replaced.
When a city spreads out there are less people to pay for each linear foot or square foot
of infrastructure originally installed. That means each person has to pay more.
Therefore, paid, appointed and elected officials ought to encourage land use
patterns that result in the smaller future bills by not wasting land in development. The
result of this is also less consumption of or incursion Into farm and forest lands.
In Oregon we have a provision in the land use law where a city must maintain a
supply of lots consistent with the rate of construction on lots. Normally a city maintains
this supply by constantly adding more land on its perimeters. Much of the newly
added land is wasted by single family zoning without accessory dwellings, excessive
lot sizes, excessive parking requirements, wide roads, and one story single-use
commercial development. As fast as land is consumed or wasted, cities add more.
This development pattern has given us a density of 3000 people per square mile in
Ashland and even less in some other cities that have greater populations.
This is the wrong approach because we can devise ways to add to the buildable
supply of lots by creating more lots within the existing city boundaries. With sprawl or
increased density to choose from, increasing density is the lesser of two evils. But an
open space program can lessen any negative effects from more people per Square
mile.
Establishing a minimum population density standard before a city can annex more
land brings about the "unwasting" of land already in a city. In considering this we must
remember that densities in other parts of the world are usually 10 times our present
densities. We may not want to duplicate that level of density, but we can certainly
increase ours threefold without a great loss in livability. The key here is, again, having
enough open space to mitigate the effects of the increased density.
What Has Ashland Done to Reduce Sprawl
b
Ashland's accessory dwelling ordinance serves to retard sprawl by allowing the
additions to the rental stock within existing city limits. Affordability of existing dwellings ,
is also enhanced when they can be easily modified to create a second living unit, the
rent from which can help the owner cope with expenses. Accessory dwellings also
can be incorporated into new constructipn.gThis ordinance has been the most
successful so far to help with affordability, and to date it has the greatest potential to
enable us to absorb more people without adding more land.
' 3
The City reduced parking requirements for residential and commercial
development and encouraged mixed commercial and residential use by requiring
parking to serve only the principal use not both uses. Road and driveway widths were
reduced to lessen the total amount of asphalt that some day will need resurfacing.
(Reduced street widths also serve to slow traffic.)
But we can do more to avoid more sprawl.
Substandard in Size Lot Partition Ordinance
Many planning actions involve lot partitions with most of these being routine
approvals because there is no justified grounds for denial. The parent parcel is large
enough to be split into two or three parcels all larger than what is required in the
underlying zoning. Partitions are a steady source of available lots in Ashland which in
part enables us to conform with state law regarding maintaining a supply of buildable
land, without annexations.
However, over time the supply of buildable lands in the city will diminish and
annexing even without the current requirement of providing 25% affordable housing
will be possible. But before we get to that point we ought to consider other ways to
add to our supply of available land through additional partitioning.
In many instances lots are partitioned where the underlying zoning may require
7500 square foot lot minimums. if the lot to be partitioned is 20,000 square feet, this
results in two lots considerably larger than the minimum required. We should examine
this policy to see if there is an acceptable way to allow for three lots to be created in
such cases with stipulations to lessen impact. One possibility for mitigating impact in
this instance could be to restrict lot coverage so landscaped areas on smaller lots
remain the same as for larger lots.
A common complaint is that large houses are built on small lots. Our ordinance
in single family zones permits lot coverage to be up to 50% of lot size. Therefore, on a
7500 square foot lot there can be 3750 square feet of coverage. But if by covenant we
reduced foot for foot allowable coverage for every square foot a lot was less than the
minimum zoning, we could mitigate the impact of the smaller lots while simultaneously
achieving infill.
The railroad district has the equivalent of 12,000 people per square mile and
almost everyone recognizes the charm of the older houses and the uniqueness and
value of that section of town. Initially all railroad district lots were 25 feet wide, and ;
although the current minimum lot size is 5000 square feet, there are a number of sub-
standard-in-slze lots in and just outside the railroad district. One is as small as 1920
square feet. Another is 2257 square feet.
If we.formulated an ordinance where lots could be created of less than 5000
square feet In central sections and near main arterials, we can add to our inventory of
i�
f
lots. With covenants reducing lot coverage we might provide some affordable single .
family dwellings simultaneously.
A study of twelve dispersed parcels of less than 4000 square feet showed the
assessors true cash value of the lots with homes on them ranged from $56,450 to
$100,420. This shows there was a correlation between the size of the lots and value
and therefore,affordability. With covenants reducing the amount of lot coverage foot
for foot on any new lots equal to the amount they were less than 5000 square feet,
there Is the potential for some perpetual affordability on those lots.
For example, if we allowed a lot to be created that was 3500 square feet In a
zone requiring 5000 square foot minimums and allowable lot coverage was reduced a
foot for each foot the lot was less than the normal minimum size, that would result in
allowable coverage not to exceed 1000 square feet. The lot Is 1500 square feet below
5000 square feet so the allowable coverage would shrink 1500 square feet also. Such
a lot with coverage restrictions would have a relatively low assessed value and the
improvements due to size restrictions likely would too.
No one would be required to partion a parent parcel to such sizes, but If owners
did elect to take advantage of this infill provision, the covenants would apply to the
newly created lot. But first the coverage on what would be the parent portion must be
examined to ensure it would conform with coverage restrictions after the reduction of
the parent lot size.
There is no sure way of predicting the amount of additional lots that would be
created with some kind of "sub-standard in size" lot partitioning ordinance, but we
should calculate the potential because it offers us the possibility of accommodating
growth without sprawling.
Struggles with growth Issues will remain the fate of desirable communities such
as Ashland until Congress acts on one of the following realities; that we should no
longer base our economic growth on population growh; that we cannot avoid social
chaos or stay ahead of environmental degradation with a population of 350, 000,000
to 400,000,000 people; or that we don't want Americans to have to wait a year to gain
entrance to national treasures such as Yosemite or Yellowstone national parks.
But there is no substantial national dialogue yet Congressional or otherwise on
stopping population growth in the U.S. Until that changes there is no likely probability
that Ashland will..avoid growth.
To accommodate that growth we can sprawl or Infill. We have part of an Infiil
program already, but not enough of one to prevent large tracts of land from being
annexed nor one that might yield some cheaper new homes. It is time to reckon with
this.
k
r f
Aug.30 195 18:48 DPNYOX300 series TEL 5034822760 P. 1
8/30/95
T0: Mayor Catherine Golden, Councilors ,Laws, Reid„ Hauck,
Hagen , Winthrop, and Thompson.
SUBBJECT: Annual Evaluation of City Administrator .
It is my understanding that you, of the council, will review
the performance of this city employee, and most likely, will
assess his efficiency, cooperation with the council, and his
compatiblity with council policy decisions. I would also
assume that this would be an appropriate time to determine if
he is assuming responsibility for an econmical operation of
the city and its departments, and department heads. A review
of staff strength, salary levels of department heads and his
appropriate expansion this time,
in staff might be
time,
Assuming that these are some of the areas for review by you
I would ask the following questions of you, Mayor and Council
Members:
(1) Are you exercising oversight on this administrator's
letting of contracts for city projects; is he submitting
competative bids on such contracts; in purchases and repair
of city vehicular equipment? Is he exercising the most
economical approach to the maintanence and purchase of
equipment, with Justification for such purchases to you the
council for approval?
Does he consider lowest bids for equipment and repair or
does he have established providers of such services without
submitting to you the low bidders from a list of competing
SUPT hers? Ommission of this kind of information from him
could lead to the appearance of personal preferences on his
part which should be reviewed by the council audit
committee.
(2) Is he repectful of the City Charter's assignment of
authority for policy determinations to Mayor an a Council
exclusively, or is he indirectly Influencing policy through
staff reports and recommendations?
(3) Will you evaluate his current salary and benifits
asccompa redswith ell as.otherrcityeadminiistratorsfof citiesroftethis
size.
(4) What bonuses and benlfits in salary do you anticipate
offering him?
These are just a few of the items in evaluation of this
employee that concern the citizens of Ashland. If this
Administrator , then Itddmightngbethconcievedtiass being the
1
}
•Ruq.30 '95 18:49 DAWOX300 series TEL 5034822760 P. 2
"evaluation" in name only, and would be a "walk through"
rather than an exercise of your responsibility to the people
who elected you.
We as citizens of Ashland seriously direct your attention to
answering the above questions for yourselves, as well as , to
us your eleccytors. From a careful assesment of these
toesthiss you or arecoggnizeana equitable Creduceathis
compensation, or adjust his salary to a level more
commensurate with that of city administrators for a city of
this size. Personally I and we, the undersigned, believe
that he has been allowed by you . to have garnered more power
accordinglypomayedbeffrecieving higrher the city ais
,justified for an appointed official of his level.
Submitted 8/25/95, by Joe Eckhardt, and the Citizens who
voluntarily undersigned this statement.
r. g C ` 64/.
T c ZW 0116 I
2
Date: 16-Aug-95 09:17
From: KEITH (Keith Woodley Fire )
To: BRIAN
Copies-to: DENNISB,DON,MAC,STEVE
Subject: Ashland Village Water Line Extension
Message-id: 93B7313001DEDEDE
The Fire Department's recommendation is to intertie the waterline at North
Mountain to properly grid the fire mains. Our records show hydrant flows of
around 550 gpm on the existing portion of Munson Drive, which were taken in
1991. 750 gpm is required for new construction on the extension of Munson
Drive based on our ordinance, unless fire sprinklers are installed. I think
that from a Public Works viewpoint, interties are desirable from .a maintenance
standpoint. Pete's memory from involvement in utility work along North Mountain
is that there may be a stubbed connection already present at the curbline.
Dennis is checking on it. We should re-flow a hydrant on Munson to validate our
1991 flow records, prior to issuing permits.
n /'
Sustainable
Developing
0InInunitles
We shall require a substantially new
manner of thinking if mankind is to
survive. —AI.nENr EINSTEIN
ommunitiesof the future will be very different
from the ones we lice in today.These commu-
nities will need to be different because, as we
move through the end of the twentieth cen-
tury and into the ncentc-first, we face a whole
new set of socioeconomic, technological, and
global forces that are unlike those that
— brought its to where we are today.
The renaissance fueled by these forces will
.............. ..................................................... ._
dwarf any we have experienced until now. It will alter dra-
The maticalh the wav we lice in our communities, their form
.............. ..................................................... and function.and, most criticallc, the wav we plan and de-
Future velop them. At stake is the quality of life. not only for ow'-
sehes but also for our children and grandchildren. Local
.............. .....................................................
governments will nerd uh understand these forces and to
IS more one step ahead. using this knowledge to maximize
.............. ..................................................... the planning and decc•lopmrnt process and to improve
Now file places in which we liec•.
0uh b applving his knorydgr can we sustain our
.............. .....................................................
Don Geis comnulnuies and dcricc heoclit from an increasin ly
and couhplrx fuuur.'fhe challetwCs that we as it nation facc-
Tammy Kutzmark ecomuuic yiabihm deterior;uing iul'rastructtue: u:uural
dis:hsn•rs, emironmcntal pollution, social disintcgratiuu.
loss of comnumity, limit- mul ciolcuce. urban blight, and
mmhauaged growth—cuh be yicwcd t-ithcr as our shared
doom or:u our common call to action.it I n iycrsal opl
4 August
I o II In III i11I n'ove, ;old
Y n I l7v Guurur, ,nJ. „�
,III i IF]iu'. Sus\:Iinahly ronun uuiiies llu.CLnrlr,!nu,SnuU. , 1 .
me nor p n ss
ig lo Ihu
: 1 III(, key 111 111,t �J �
utiziug our lultor. 111111.1111,4 bd,I)
VVh:u :Im sus\ linablr ,ouumllli ruin dn....War/.. � !
lics Why at(- Ih, y iulpol LUllf "hill Wh if....... I......I I 7d
bcnefils do Ihcy In ogi I low can w, uilrtnn. 7- �';a„
r.rc;u! Ih, mi lln\v h.rvr ,�nnnnmities i• xy:
Sir(r((:.Ssl IIIIV appherl the In in Iples of
sushi flab\,. devclopulen 1, 'Ihl% all i- e n v i r,ul nl e n l's
(It: will address thtsc questions and carrying capacity
provide lor.:d governments will] a or its abilily to air - t
framework of knowledge that they sorb hurnan infln-
can use to sustain their communities ence and still sus-
through the planning and develop- tain all of its lift:
ment of the built environment. Itti forms and processes. In the 1970s, by ccnlogy, . . the interrelations of
objectives are, first, to demystify and Garret Harding placed that concern human beings and their works, the
"practicalixc" the concept of sustain- squarely in the conununity• context biosphere and the physical and
ability' and, second, to explain how with If is corn p0l i rig 7lared��rJ the Gim- chemical laws that govern it. . . . h
local government can apply the im- mmo, which described the destruc- follo\ys that environmental protcc-
portant tools of this process to tion of it Village green through indi- tion and economic development are
achieving sustainable communities. vidual cases of overgrazing. complementary rather than antago-
Webster's dictionary defines sus- nistic processes.°
Origins OF Sustalnablllty tainabilm as "using a resource so that The concept and application of
it is not depleted or permanend.% sustainability evolved further during
The 1994 ICNL-k Annual Conference damaged."The key\cords are resource GNCED's 1992 Earth Summit in Rio
in Chicago included a session end- and use. Es.centialk. iusunnabilin' is cle faneucc \,•here 1`20 nations agreed
tied Planning Sustainable Comm\\\\\- the effective use of I'e10LIICCS—n1tu- to an agencla for the actions needed
ties: The Future Is Now. This session ral, human, and technological—to to sustain global development into
was attended by more than 125 ICNIA meet rodav's community needs while the ncenty-first centun•. Agenda 21,
members. a turnout that shows con- ensuring that these resources are as it \vas called, sparked the creation
siderable interest in this approach. available to 11teet fturn r needs. in 1993 of the Presidents Council on
Over the past'fine years, sustainable The most conunonh accepted del- Sustainable Development (PCSD),
develapnu•nt has found favor with it trillion of suscfinablr de\'clopnlent whose work is intended in part to fill-
number of national and international came Ginn a 19sl7 report bV the U.N. fill the United States's commitments.
organizations. including the Presi- A\olld Conunission on Encironnfcnt Concern, Inc.'s definition begins
dent's Council for Sustainable De\el- and Development It.'N( ED): it is de- acitlalk to detail the sustainable cont-
opnlent IPCSDI. the National .-\loci- celopntent "That meets the needs of niurim as one that "...seeks impro\cd
anon of Counties. Public lecltnolo-�'. [lie present without compromising public health and a belief quality of
Inc_ Concern. Inc, and the United the ability of fruit'(, gener:uions nI life for all its residents by limiting
Nations (t N.). Conuuunit es an'oss meet their own need:._ 1-his generd \caste, preventing pollution, maximiz-
the n:moll—hoof Searle. Washing- definition hits hccn used to idelinfN ilw consereuliou and ptanloting efll-
ton.ant Ponl:Ind. Oregon. to Austin. nforc si(,tillt politics. \\'illulln Dl bent\:and developinu local resources
I Ni.11. ,full Moulder, Colorado. n+ Ruckclshaus, too nnvr mhoinisu'alor Io reciefliu• the local ecouonty...
\`.dnn(,\cr, Illinois. and Ch:uranoo"�." o the colcnl:Il Iorull llu sslablc toun .
is a
ll nnrstcc•—hayr iafplenu•nted pro- :\gemty. rcintol,cd the inc,oal rcla- of+rdrl. an ideal set of goals m \lurk
getnu in :ust:tivable doyclopnfcnt to tiunship henc(,en etotinnit develop. I'mald. But it also is a philosophe for
resohc problems of publir Intl,- uncut and resoul" toll,crcalioll In a cnykinniug [host. goals and a pretti-
pon:pion. n•ryt l i rig.cu(,I.&IV ton.cI%I- Scptru l her Ill'it .11th\(, in SII"nlifit it Ili I,1,1( solving process for
lion. n.ulual In:vtrd nnitigltiou. .ind .l unnr-,I n. in \\hith hr dclincd sits- :I, hiccinG Ih(.nl. The problcu1 is
olhcr m.IUCI S. I.Iinability its )hc clncl,-ilw dot tl'im. rlc:o: pc chaps the most Idling I(Ill t-
>o11t' of It,,- (irvl idc.0 of 'Isrut- 111.11 ..nnnlllit w',r\,111 .Ind de\rlop- lion I,[ out Colllnulum*s rharar ter
.thilm f.m1c in the ICI:'IIS Iioln \Ido Incnl nut l I.1k,1pl.Itr. :Ind he 111,611 Gut he Imuld in Illc built cnyiron-
I ,opold. who I u,cd rnutr1 n Inn .In rliutd m(.I lim, . within the how,set nlenl, eel iutI casingk it tclll tIs dis-
Public Management 5
order and disintegration. People that their communities will require and technologically. It represents
cannot walk and play safety, neigh- to survive they will need to change hest possible opportunity to at
borhoods4ack•cohesion,
buildings their perceptions of "community" the existing tools of the piano
are out of scale with their surround- and to translate those new rce and development process tow
� .. . : Pe P' P P
'ings, human encounters are marked lions into practical methods of plan- goal driven decision making. '!
by fear,and the natural environment ping, developing, and rehabilitating practical understanding and appl
c`r is overused and polluted. those communities. Lion of sustainability are keys to
,,,,4•But`,we4arcying to solve new This approach—sustainabledevel- proving the life—and quality
;
I. problems;wtth:outdated perceptions oprrient—can revolutionize the way life—of a community.
x;r: and planning. Before local govern- local governments guide community
menu can provide the quality of life growth, 'socially, environmentally, Forces Driving
r >.y rF Sustainabllity
^Sustainable Development Resources
I� , � Mr us.,. ..., While sustairiability has its root
s For information on sustainable*'development for local governments, the environmental traditions of
a ` }nib i •' past, it also is influenced eath
� ! t?�here azersome of the people who can help: P gr
forces unique to this decade. L.t
+ David George, National Association of Counties, 440 1st Street, N.W.,
?r; governments can recognize th
+sr _` Washin toot•D.C.20001,202/942-4243.
t!: forces from their impacts on a vat
3 -Annette Oslo or Jade Werner, Public Technology,Inc., 1301 Pennsylva- of decisions made in their own c
-bidaAvenueWiV W,Washington,D.C.20004-1793,202/626-2400. munities over the last 10 years.Tl
they can begin to see these s:
�Wx 'Angela Park 'President's Council on Sustainable Development,Sustain-
forces as part of the larger pictur
z able Communities Task Force, 730 Jackson Place, N.W., Washington,
sustainable development, which
g D.C.20503,2.02/408-5342.
unite these decisions in a com
"H 2u'Susah Boyd; Concern, Inc., 1794 Columbia Road, N.W., Washington, hensive and integrated strategy
,4
20009202/3288160. guide them into the future. TI
Ftii forces include:
t°•M Iawrence I)ozsey, Austin Green Builder Programs, Environment and
niti Services Department,206 E.9th Street,Suite 17-102, Limited resources. Natural
Austm Texas 78701. human resources are finite. L
tot` !'!:Stanley Zemler,Office of the City Manager,P.O. Box 791,Boulder, Col- governments face declining fo
orado 80306,303/441-3090. S spiraling and range lands, s rralin ut
x ` 1 costs, unskilled workers, and co
' .'Susan Anderson, City of Portland Energy Office, 1211 S.W. 5th Street,
less other limitations that demat
hp.
1.: Room 1170,Poftland,Oregon 97204,503/823-7223. more with less"strategy.And wh
^•Dennis Knobloch,Office of the Village Administrator,618 South Meyer in the past,a viable economic ban
Avenue,Valmeyer,Illinois 62295,618/935-2131. federal dollars would have applie
feast a bandage to the problem,c
cary Lawrence, Center for Sustainable Communities, Cascadia
Com- munities today face footloose in
minty and Environment Institute, University of Washington,224 Gould tries, difficult bond markets, at
Hall,Box 355726,Seattle,Washington 98195-5726,206/543-7679. federal government that mind
International Council of Local Environmental Initiatives, Eighth Floor, more and funds less.
East Tower,City Hall,Toronto,Ontario,M5H 2N2 Canada.
Urbanization. The classic Aruer
Susanna MacKenzie Euston, Community Sustainability Resource Insti- urban form—strip development
tute,P.O.Box 11343,Takoma Park, Maryland 20913,301/588.7227. perhigheays, and subdivisions—
Rocky Mountain Institute, 1739 Snowmass Creek Road, Snowntass, Col- lifei-ates across tite nation's 1:
orado 81654,303/927-3851. scape, reaching small towns
rued communities that are u
Charles M. McLean, Aspen Institute Series on the Environment in the quainted with and often resistat
21st Century, Denver Research Group, CO. Box 11568, Aspen, Col- this form At the same time,sucl:
orado 81612,970/920-1259. ditional urban hubs as LAIS Ang
Phoenix, and N%ashingion. D.C.
6 August
H ti
perience an exploding population i d employment, and involves a client
growth that creates spillover and base that makes quality-of-life deci-
i sprawl and overwhelms the urban ca- sions. Most important, it seeks to
pacity for clean water and air,afford- achieve multiple community goals
able housing, and waste manage-, economic activity.
ment. Ironically, these trends have
happened in the name of progress. All of these forces should be ac-
knowledged for their impacts on and "
-i Scientific"knowledge. The field of potential opportunities for the Com-
data collection and analysis has munity. Properly harnessed, these
evolved to provide an improved un- r.. r forces can play important roles in
derstanding of the social and envi- '$. achieving the goals of sustainable
ronmental impacts of the planning communities.
and development actions taken over
V the last century. With the new tools Benefits of Sustainabilily
of the scientific method—land satel-
lite technology, geographic informa- Sustainability is good business from
tion systems, census data, risk analy- the social, economic, and environ-
Cattfullyplanned public spaces such as this
sis,and others—decisionmakers have mental perspectives. When tied to a
one in Neat Orkans'Frrnch Quarter enhance
more information and accountability both the social and economic viability of community's vision, sustainable de
then ever before about how commu- community. velopment can resolve successfully
nities work, how decisions have af- many key issues faced by communi-
fected them, and what should be find solutions and to achieve a ties today. Within the context of the
done in the future. higher quality of life. built environment, sustainable devel-
opment is especially effective and in
Technology.Technology's revolution- Health and safety imperatives. Hav- a tangible way.
ary hand is seen in the automobile, ing overcome the 18th-and 19th-cen- For example, a park can be a sus-
high-speed transit, and a communi- tury threats to life from poor hy- tamable component of the ecology
cations industry that has devised the giene,primitive medicine,and urban and a community focal point when it
CD-ROM, the fax machine, and the overcrowding, America's hospitals is planned not as a parcel but as a sys-
Internet. It has created and revolu face new health problems symp- tent supportive of and accessible to
tionized entire industries: cable tele- tomatic of today's urban conditions: all kinds of living things. It can be a
vision, agribusiness, and recyclables, handgun violence, AIDS, domestic catch basin for stormwater runoff, a
to name a few. If used effectively, a violence, sick building syndrome, . means to mitigate flooding and pol-
technology of community" could crack babies, chronic alcoholism. lution, a centerpiece for economic
connect people and their institu- What is noteworthy about these development initiatives, a place of
tions, resolve conflicts, build mar- threats is not only the severity and serene beauty and contemplation,
kets, optimize existing businesses, epidemic nature of them but also the and a showcase and habitat for local
maintain equal access to goods and widespread recognition that they plant and animal species.
services, and begin to achieve other constitute community problems and Across the country,sustainable de-
community-driven goals. require community solutions. velopment has offered practical solu-
tions to common problems. Seattle
Social awareness.American society is New economics. The new economics based its highly effective recycling
increasingly aware of itself, and this of the twenty-first century will encom- and waste reduction program on sus-
awareness is accompanied by both pass broader concerns and will have a tamable themes and now applies the
tension and a heightened sense of re- broader application than in other concept in its efforts to curb sprawl,
sponsibility. While the political phases of economic history. It is an to preserve the landscape of the Cas-
meaning of democracy is that all peo- economics for ecology and society,for Cade foothills, and to enlarge the
ple are entitled to a good quality of simultaneously conserving and main- public's role in the planning process.
life, the practical reality of denioc- taining equal access to resources. It Boulder, Colorado, created urban
ratty is that no conuuunity will survive has a local base and a global focus, re- growth boundaries and improved
without it. Even more important news and maximizes existing busi- transportation options to sustain its
than acknowledging diversity within nesses and materials,usesjob creation quality of life and scenic edge.Austin,
communities is empowering them to to reduce unemployment and under- Texas, established a Green Builder
j�
Public Management 7
{
Phi -. -..... .. .
' M!
S
Program to encourage the use of en- Rate of the Built frontier. It is necessary w tinder
ergy-conserving building practices. Environment In the interactive relationship her
Portland,Oregon,launched an initia- Sustolttsability people and the built cnviron
Live for carbon dioxide reduction "We shape our buildings and then and to unite these two element
based on'sustainable changes to the they shape us," said Winston way that optimizes each. The
built environment. And, Valmeyer, Churchill, in the context of post– physical medium through whic'
Illinois;]used sustainable planning World War 11 reconstruction, speak- tainable communities are reali.
practices to relocate outside the Mis- ing as much of neighborhoods and in fact the built environment.
sissi i flood lain and to mitigate fu- communities as of buildings.Therein, An integral relationship exis
pP . p Sa
" ture'flooddamage. said Vincent Scully, is "read their tween how a community is plz
;.;These.communities and others sense of their own identity . . . land] and developed—its form, conf
: : },demonstrate the multiple goals of their relationship to fate." Frank tion, and use—and its capac
sustainable development. Sustain- Loyd Wright considered the built en- meet its social, environmental
V table development can enhance a vironment to be"frozen music."Even . economic needs. Community
UZ a, sense of.,place ,,reduce crime, miti- more than that, it is frozen philoso which represents the needs an
r gate, natural hazards, conserve en- phy,a manifestation of what the com- " orities of the community, direc
# ; j :eigy.and resources, preserve culture munity believes,values, and strives to fluences community capacity to s!
{r y i3 arid heritage, improve traffic circula- be,as well as an archive of its own de- itself into the future.
hrµ; ,.:, .
iron,and reduce waste. It can attract velopment as a civilization. The process for planning and
more viable economic development The built environment is the in- oping a community—how the
as Lcompetition-among communities fiasuvcture, civic and service cen- ponents and systems of its built
:� for hrghytiality businesses becomes ters, parks and planned open spaces, ronment are created, shaped
zr -morei'intense. Perhaps most impor- neighborhoods, landmarks, roads managed—greatly influence
rtant it can help relate and integrate and walkways, and all those public goals that the communin
: the imany components of a commu- and private places that compose the achieve. The planning and de
fi xtnitZ to%achieve a synergistic whole. community and constitute a critical ment process is an invaluab
source, one that has been vast
4 w ( rtl N ` nag ' derused in the past. Above all,
ce.to CommunNies with New Ideas
r tt-fit tiR management tool with great poi
itmeental Protection genty (FPA) an to aid communities in aclu
c eAp iproposaL�J,fro In local enaaes that tan.; their goals:This process is guic
.Y"' enc arid'lead (XL) mticommunitybased,.al- •. local decision making and poli
�x r k etshtp_
'enrol,�managementstretegtes.'�'he XL,Community anon and implemented throul
fflhe 25-hrgh-priority actions oittbned in Rdnvent= tools of the planning develol
'�ubLshed.by the WhttetHouse on March process—development, guidr
sr comprehensive planning, c
oral area consortia-o,governments Reign budgeting, zoning, subdivision
I orga rtzations,and other local erlaaes are eli lations, and building codes.
ciange,tor a commitment do ac.)tteve greater governments make decisions
PAtvvtllrtiffer regulatotyxQextbihty and;. day, based on the needs and
� r
d uppott EPAw�ll mewappheations on an on , ties of their communities. 1
every decision and resulting ac
U ta]Wrograins staff will hold an}nfonnation ses. this level affects community
e F mgtaataat ICMAs;Annttal Cogfeience.in;Denver. and in turn the community's a
tutg ppojects mdude;provision oft superior evels of to serve complex and growing
�3kehold&,involvement'and4upport estab- This integral relationship, ?
mmiuury panic pats emnotnrc oppoit?truty a,, _ as how the planning and tit
r uttbnn'�p'�ewenaon fotiis transf1 &i1ity
evaluation and went process figures in that tt
y t{ a�
p t M1 ,«aa tt td equttable distribuuon of'envtronmental rid ship,gives rise to certain critid
tttrntaes seekutg consideration For the first rotmd of pilots need ning considerations. Amor
mit proposals,cq?EPA by September 1,1995.For additional infor- numerous components and :
4A"a EPA's Office of Policy„Planning, and that must be considered duri
a,,contact ChnsO'Donnell,
c
t1�ai)n,at202/Y60-2769, i process ate: size, scale, heigl
density of buildings and infi
:i:r g puBnt
f a�
L
ture; ecological considerations like replies Alice, only to be answered by development. Communities have
t .
flood zones and indigenous species; the Gat: '"then it doesn't matter
e gotten somewhere after walking, or
;. meteorological considerations like which way you go." "As long as I get rather driving, a lomg time. But "get-
P "rainfall and high winds; the role of somewhere," Alice added as an ex- ting somewhere" is not good
.neighborhoods within the commu- planation. "Oh, you're sure to do enough; it has, in many cases, been
y)t nity; arrangement and mix of activi- that," said the Cat, "if you only walk counterproductive and just plain bad
ties, land uses,developed versus open long enough." planning. Communities need to clar-
'spaces and public versus private Most of America, like Alice, has ify where they want to go. The clear
ispaces; visual relationships among known or cared little where it was formulation of goals and priorities is
landmarks, streets, buildings, and going with regard to lannin and
,other elements of the built form; p g continued on page 11
presence, location, and vitality of a,
community facilities and service cen- praetieal Examples,of SYStainabllity� a^
ters;public transportation and pedes ` GIs
Crime Prevention Through Environmental Design(CPTED) Cnme pre '
[rian systems; the relationship among
venuon was oneof the first problems to which the'eft
urban,suburban,and rural surround- sv y
t reseazch pnriciples were'apphed m:=the UniteduStates alrgost reel
ings; and the cohesion of the region decades ago Today one caq see That this method ci p�oble""sot tag iii r
in which the community fits.
volved nothing less than using the built-, bus
Research and practical experience r
tamable commuhity goal In con unction with ro s '
over the past few decades have a l'',to k omtnu b
taught us a great deal about the role II1ty°C1ented pohangt4arid�cohesive netghborhoodorg uo s ;
t' CPTED signtficandy ca i discourage'-cnmmal actrvtty for drvtdual'
of the built environment and the po- buildings and fo .whol`e neighborhoods a u,
tential for this process to create a sus-
a z Focusing primarily on public space"s;CPTED uses desigii;pnnaples t°
t tamable community. Natural hazard convey an atmosphere m which cruninals will be observed nd ideSi t
mitigation, crime prevention, energy fied and are§not likely toescape tr es ' '
n conservation, and viable neighbor- , }1 ; y Furxhertdefensibihtyis eve
d' ;
ahood development are practical ex- through deaz deinazcatiogof space gbod,lighung�cleaz sigh
f removal of walls shrvbstanll other elemen s thai im army sibil r pto`
dr, amples of how this process can be vide hiding places`'Abo�ve U0,- suing the viatirli`tyio pubLe acee is
used. m short, planning and devel- s tip , � � va
B , opment are the processes of shaping the most effective desrgr�i�t"de t rrent to crone [echmgnes>�inelude s uve eci,p 8 activities the preventionlof decay (trash brokenwtndovrsandtso''
and managing the built env ronment
} to achieve community goals—in this and the creation of a sense of place r AglsWi
case,a sustainable community. Natural Hazard hfidption (NHM) NHM has'beco `e Asti;effective solo-' !
t lion io the spiraling and catastrophic'social environmenra ar difit yn_'H
aEnvisioning the Sustainable cif costs of natural disasters ., allows local goyemme is to eve t
Community minimize and recover morrgwckly,from disastersrt ssenaally tarn= "'
` ing their commtmwes through disasters k n
p� Rather than trying to define sustain- Nearly all costs denve from the failure ofi[he built environment+tie `t
t ` ability, local governments should in
sist the physical forces of natural disasters(high winds heavy Elooduig; Y.'
stead begin to envision it. This ap seismic acut�ty_'aid other forces)•Damage is compoundedibygthstress
proach allows the concept to remain placed on the physical environment during disasters by evacuations,,civil `
t<. flexible and applicable to a commit- disorder, and high demand for.local resources. NHM creafes develop-
a
nity's unique qualities. Out of that vi- ment conditions that complement, not interfere with, the.enviroriiaent.
sion come the goals and priorities of Within floodplains, for.example, such critical facilities as ,'water`and
the conununit)', which represent the sewer treatment utihty.:plants, 'and primary transportation,routes'ace
needs it must meet through its plan- sited on higher ground i, a(7, rtiakf y.
ning and development process. In earthquake-prone areas, development-espeaally of cnucsl facili-}'
hi Lewis Carroll's stoty Alice ire ties like health,safety, and civic centers-should avoid fauldmes and'fill.
Wonderland, .-Mice asks the Cheshire areas. Other planning considerations for sustainable.'communidei�in-.
Cat, "Would you tell me, please, elude compensating for the predicted movement of earthquakes and
wlurh IT-IN 1 ought to go) tium here?" the pounding that buildings, especially corner buildings, wilf experi-
The Cat auswei:s. "That depends it ence; maintaining a hierarchy of open space within and around turban
good devil oil rcltere you wall, to get blocks;and keeping access roads free from development.
to." "1 don't much rare where." ..
Public Management
A
} iii nk Sustainable Development Examples a
oraPdo� '; litr supported the initiative by providing ^Portland,Oregon
units ally` hlgfr alti- temployee` inc bntives`to use.public Portland is the first major U.S. ci
dr cltBtaW -at,Ihhile ,M ranspdrt, running-'shuttle services to acknowledge officially and to in
' a14ar�1fion en i�and van;pools, and offenng free de- igate global warming. In 1990,it b
c arri lrvety'setvices ,, t� a came one of 14 cities worldwide
it . U-3-1
,tsct 4 �'a{vv a- 1, ^ � participate in a carbon',dioxic
e. ,
P , r,mvers'ton`con di- Austin,Texas (COz) reduction program spo
ao f`o 1s liil'a 6 dis; Ausun s Green Builder Program is a sored by the International Court,
C w.�y ¢'YLY'l= ' s ♦ r i.
S1 t1= model`for sustainable ti)homebuld- for Local Environmental Initiative
y base` ng caMes ene'rgy�reiciency,to de Pordand's strategy.is`.dnven`by
tr sr
e t Mmeco W DV. enn- understanding that `cures -amoi
n tional 6o"unctIs�f�or LocaI ,the most energymtensrve''ecos,
pal rvarfimenEatt ntpatives i the terns on earth are major product
'Natiot tW.s L992 Earth S- '-of COz, a key factor in global wan
n ordr mt usun s s.tt�r^ategy-is anianswei to ing.Portland's goal into reduce G
�y_r eroty h a "'esion#ouhow residen4al .`emissions from 10.1 million men ly
rnanuc inflt ences tthe xbtvlt envy tons (MMT) to 8.1 MMT in 2010
$ � 4
egulatythe'availabiltxof 20.-percent reduction from em
1- a,pplan. reso ceszand�the .Ly;ot 'Sion recorded in 1988.
sj ! rncet$are s rite envtronmenc,`-,.,, goal;of the Through this strategy, Portia
wasved PWEogram rsto educates<home -twill reduce air pollution and
`dgetmg iirdeis and homebuyers`about sus- fiance on nonrenewable energy
Manua£ t�Tile,piracuces to home con sources, expand.recycling effot
c£atilt trucuatt andrhvtng that are both promote tree planting, and preve
rtdiuonal-. urceconservtng and affordable urban sprawl and traffic congesdc
cry " mpoen%s o£the sa utegy in- in addition to meeting the econon
a ement ude consetnng water and.energy; goals of encouraging utilities to p
o=preserve_. �ma�*�nharigNocal,butldmg maven- vide cost-effective electric power a
ens co o ,sot, exrstmg- x', and reducmgtsohd wasted ": natural gas service and reducing,
0 o wliRh'9 un' -)15. Deesign techniques use harvested ergs bills citywide.
xuV
e elopment"'§�Mratnwater c n`trg7`runoffx grow buf- Changes to Portland's built er
andflood �falo grass to,proinote a watercffi- ronment included (1) maximizi
d tilitlae'd a'pub 7k'c�ent4 nd idrobnght 3e�ststanJt'land- its existing road systems by coot
+,and pure scape::use'Sol
'Solarwater heaters and Hating traffic signal timing, limiti
e space',In other,energyf 3icrerit appliances, the number of CO2-producing ve
o t fished"a�a�ord the use of matertals'tha[con- cles, and reducing temporary a
4a'^f veer k?r,T
v a d es an d: tun3kFolaul organic compounds :gestion through better accid<
Fi
e e �ogram fot�putd contnbute�to outgassing use management,and (2) offering cc
ne ing and passive s recycled flyash'concrete to founda- muting alternatives through the
quons:build to a rerychng'center,
pansion and accessibility of pul
s- eri talso deeded to reiin compost organic d nic wastes.
Austin transit and by making roadw.
o iL� £•the bwlt env Y�provtdes a Green Building Chide that more bicycle- and pedestri:
Y
ent,.hrtt pnontyont}iAiexplains the major themes::of'the friendly. The planning of 140,1
action aDedreanori ofsttategy and provides a checklist for street trees will not only offset C
� fitttds for alternative rating'homes to get a TotaLStistain- emissions but also contribute
rtaiontntxles resulted m the ability Score A recent collabora- Portland's reforestation effo
kY,.- xe1 bew
} at}on oftR�litles of of-S treet bits-` uon with Habitat for Humanity has Portland has linked COz redact
paths&Y ovuton of subsidized bus expanded the program to train at- with energy efficiency in boil&
passes:intreased.,bus ridership by 90 risk youth to build "green" homes by promoting weatherization, use
.4fercetit per,,year. Ttte private sector for low-income families, energy-saving appliances, and o
""
10 August 1
crmlinued from fmge 9 Optimizes key resources. A sustain-
,,aetYation of electricity,natural gas, the key to sustainable success. able community takes an inventory of
i +arid.peiroleum fuels. A sustainable community formu- its human, natural, and economic re-
" lates goals that are rooted in a respect sources and understands their finite
for both the natural environment quality. It ensures that forests are not
tC theyMidwest floods of and human nature and that call for overused, people are not underem-
;.v ..
foblecuves for Valmeyer, the use of technology in an appropri- ployed,and the places of the built en-
w,,
r'e dear: to recover and ate way to serve both of these re- vironment are not stagnant and.
uteven with the immedi- sources. Without this important prin- empty. It reduces waste and reuses re-
faYalmeyer's needs, the com- ciple, failure is guaranteed, and with sources;it creates conditions in which
ptyr}tad the insight to address that principle go the fundamental all these resources can be used to
ier,Aess obvious but equally characteristics of a sustainable com- their fullest and best potential, with-
�iiipoitant objective:sustainable re- munity. This kind of community out harming or diminishing them.
" e"velopment With the_help of the: must, therefore, strive to achieve the
Department of Energy,(DOE) following characteristics and goals: Maintains scale and capacity. A sus-
e:Federal Emergency.:Man-, tainable community recognizes the
v ryy c,
emenbAgency,Valmeyer,isusing Places a high value on quality of life. importance of scale and capacity,
sthe_:planning process,to resolve A sustainable community accepts with regard to the natural and
�;,...
roblems with the natural environ- that communities are first and fore- human environment It ensures that
while reducing energy'-costs most for people and that the primary the environment is not overdevel-
I ;and restoring the tax base.:,,-, > objective of the planning and devel- oped, overbuilt, overused, or over-
for nearly;$30,i&ion opment process is to improve the populated. It recognizes the signs of
federal disaster relief,,Valmeyer: . quality of life of its residents,socially, tension that indicate when the envi-
:.4;became the first of the flood-struck economically, psychologically, and ronment is overstressed and can ad-
,.,communities to to decide,formally-to ;: spiritually. It implements policies to just its demands on the environment,
x;r�relocate and rebuild 'out' of,the,' achieve quality of life and does so in to avoid pollution, natural disaster,
� s
t, ;floodplain. Using a :DOE funded+ c' a fair,open,and democratic manner. and social disintegration.
r design assistance team'_'from!;the. �
American Institute of,Acckuteets;'fE Respects the natural environment. A Adopts a systems approach.A sustain-
SpY{.• AlY•'.
Yalmeyer coordmated:�at{destgn- � sustainable community recognizes its able community understands that the
'""and town planning chariettesto.=r relationship to nature and sees na- natural and human environments
�I..gain input from residents�bn how;.: ture's systems and components as es- make up a wholistic system, compris-
.they wanted to rebuild their,,com-, sential to its well-being. It provides ing individual components that inter-
unity and to draw from technical access to nature through metropoli- relate and affect the whole. Beaches
r;expertise on approaches„ranging - tan parks, open-space zones, and are a part of coastal systems, families
`from passive solar architecture.�to . urban dens. It understands the area art of social networks, articu-
, . P gar' P P
?1 geothermal heat pumps and sensitive interface between the natu- lates and currents are a part of air sys-
{irneighborhood preservation:- ral and built environment, develops tems, and bus routes are a part of
4:e;
W}rile some critical decisions— in a way that will support and com- transportation networks. It reviews
siicli:as site location, site platting, plement—not interfere with—na- and implements policies in light of
and wastewater options—had been cure,and avoids ecological disasters. these systems to maintain harmony
•:.made and implemented too late to and balance within the environment.
z f consider input from the charrette, Infuses technology with purpose. A
Valmeyer was able to meet many sustainable community uses appro- Supports life cycles. A sustainable
3:r •...
.community needs through the priate technology, while ensuring community recognizes life cycles and
process, such as multifamily hour' ' that technology in the built environ- the functions and elements that sup-
9,outdoor civic space,a business ment is a means to an end, rather port them.It takes into account natu-
trict, and a heritage and design than an end unto itself. It empha- ral cycles like hydrology and photo-
FOmmission. Valmeyer's experi- sizes learning and understanding synthesis; human cycles like
GriCe also taught other communi- how existing and new technology can friendship, family, and association;
,ales:a crucial lesson: to consider serve and improve communities, not basic cycles like birth and death. It
"sustainability early in the redevel- vice versa. It sets clear.and nteasur- sees the role that the built environ-
opment process, able goals for what it wants technol- tent can play in supporting the via-
ogy to achieve. bility, continuity, and renewability of
>"s
Pa011e Management 11
these cycles,whether through neigh- tainable community promotes and development process for a commur
borhood preservation, wetland man- implements this truth through its to' be sustainable? These, conside
agement,or habitat conservation. policies regarding the built environ- toons will vary from community
ment. It does not segregate or seg- community, but generally they will
Is^responsive and proactive. A sus- ment populations or elements of na- clude the following:ecological syste
tainable,eommunity responds to lure but integrates them into the like forests, deserts, and wetlands;
;r.,..
changing community needs and can fabric of the community. ties of geology,hydrology,and met
change,;or;;make new priorities. rology;protection of resources like
Whethen,by mitigating natural haz- Preserves heritage. A sustainable and water; habitat conservation a
ards, preventing crime, or attracting community values the indigenous preservation of indigenous flora a
economic,development it does not and time-honored aspects of its col- fauna waste management approl
'h,3t simply react.to circumstances or cure and history. It understands that ate management of population; ma
� v events [but,takes action to prevent the built environment grows up tenance of the scale of the built for
threats tci community well-being and through and around such traditions nearness to nature; security a
'.'," to Maximize ,good opportunities as the village green,the local church, health; opportunities for solitu(
t . thiough the built environment. the town library, and Main Street. It congregation, and recreation; edu
celebrates its past and considers it tional and economic opportuniti
' Yahies dtven:ity A sustainable tom- when making the changes necessary accessible location of services and n
Ms
mttnrty tmderstands that a cross sec- to modernize the community. of uses; access to transportation a
uoniof the human and natural envi- communication systems; pedestr
ronmentsreveals one. constant: What implications do these charac- systems and spaces; historic preset
r- 3 _ diversity. Hu _man-'diversity and biodi- teristics hold for the built environ- tion;and cultivation of a sense of cc
vem-t- aze essential to a thriving so- ment? In other words, what needs to munity and a sense of place.
' cial dynamic and.web of life. A sus- be accounted for in the planning and
Implementing Susfainabilit
an n anieDet±elo _ stir
Sustainable community planning a
e opmen development can provide directi
' to,fulfillihe ruled.-: by asking what communities shot
cz is°inrsno >to achieve; by initiating a goalorien
b�snstamable eve oprmen5 process of planning and deveb
t' fel3pmen[Acuon Sgategy trient and by maximizing the exist
fro --------ote,attd publicecioinclud development tools and local decisi
'doh o et?rt econo cvttahtyandpro ecgngna`r making process. A local governor
should begin as the Cheshire Cat
cgs f a iltty through sevenatn vises Alice to do: determine where
s n able agdcatt total;; go, and recognize the importance
" ttla o 'consumption s le getting there. Then map out a rat
education "„ yes ber of practical steps:
s
Ill
n tmeae and:pnvate ram' Ftablish community goals, g
paste IJ m of 25 leader from Indus eral as well as specific.
rti t rand avil nghts orgauva • Assess specific areas of the a
<:axAA Rt s ,�,' to r�
�� 0,a rgoc rt lcesources Ins Ie the. munity to target them for suss
a C f rr l ce, the En en pro- able development, for exampl
the Ste Club 'flier
tors; I) wlufh series of neighborhoods, a. do
�` v rly m cotnni d e torn commercial area, or a to
1 � �
Illy :portaiionsystem.
e festdetttiaHono>sProgratninOcto ' 994 Identify indicators of success,
tt�ot #qr tcontnli`udons to sustainable d$eyelnoprment ,. ensure that these indicators
s
[tons ,eommuntues wtll;offer practtcal'iincl stir:.. clearly linked to the common
c o, 7a
°� of sustamabilrty to help tht'public gain a better u^der goals.
e jdea tts importance,and It to apply it Build consensus and collect in
%Grleo. x•. ,..::..,.. - on the goals from throughout
12 August l
t
f- 1 community, that is, from resi- of goals and a map for getting there. will produce a sustainable future for
dents, media, businesses, grass- Soon,the community will begin to see us in our communities.
roots organizations, civic groups, results that will indicate ahigher qual- Perhaps the most important step
schools,and soon. ity of life for residents, a more effec- toward meeting this challenge is sim-
r • Develop a strategic plan for tive use of resources, and an attrac- ply to raise sustainability as an issue,
achieving these goals. This plan tion for the kinds of businesses and Sustainability will and should be a
L` should detail specific objectives, economic development that will sus- goal-oriented process. This process
-,
the time frame for accomplish- taro it long into the future. will at times be controversial because
' the process through at its heart,says Professor D.Sterman
.trig them, P f; Y
which they will he accomplished, the Sustainable Imperative of the Massachusetts Institute of
people who will be involved, and Technology Sloan School of Manage-
ways to build support and publi- While this concept is spreading,it has merit, "it questions the purpose of so-
" . cize accomplishments. yet to become a part of the national ciety [and] the relationship between
• Develop a set of design guidelines culture and consciousness. The ten- humans and nature, and demands
to use in the planning and devel- dency has been more to view things social justice and equity." But al-
opment process. These guidelines separately and independently. But though sustainability is controversial,
should include state-of-the-art fragmented thinking cannot support it also is restorative and therefore es-
in' knowledge, literature, personnel, the wholistic approach necessary to sential to guiding communities into
' and other resources as needed. the planning and development of sus- the twenty-first century. EM
ai. Each guideline should relate tamable communities. As Churchill's
clearly to the community's goals. philosophy implies, if we shape our Don Geis is pmgram director and Tammy
• Identify and acknowledge poten- built environment appropriately, Kutzmark is project manager, Local Goo-
tial barriers to success. It is essen- based on what we want to achieve as a ernment Planning Programs, ICAL4,
tial in this process to be aware of community, then that environment Washington,D.C.
the barriers as well as the opportu-
nities, if constructive dialogue and
consensus are to occur.
., Adapt community processes to act 111,2t"it TeV to know about customer service...
as tools to drive sustainability.
Identify the day-today decisions
and procedures that will imple- Customer Service
ment sustainability both incremen- In Local Government
tally and over the long term.These
tools of sustainability include de- In this comprehensive guide.de.McClendon shows you how to make the
customer a priority.He explains M,c listening is important and shows
velopment guidelines, capital bud- ho,,to use inane.,sm ws.and fogs groups to build successful
geting, the comprehensive plan, customer service program,He looks at how to set quality standards,
zoning, subdivision regulations, measure performance.empower customers and employees,and monitor
codes, and other aspects of the customer satisfaction.And he provides cvemples of s.cc.fa l citiun
community's planning process. participation and"co nFuctie"pmaimmon efforts that can help create
• Maintain open lines of communi- community partnerships and promote customer satisfaction.
an keep cation with the public, d k "d k�b1
P P � v uu/ul unid�for tM pranmonrr un
the process accessible and flexible. h,ie r,:int,.tr rk prirrriplrr rrA p.mrr:of
n , inPo Iwal$vnrmnvnr.as
Members of the public can inunurr rn•irr prov de C...d,T,,,,Q,,
"buy-in,"but even more important,
I resident Public T.ehnoloec.Inc.
they can afford constructive, grass- apy;r u n pnineal duidr(,,.rill„v„srr,v rb
roots advice about necessary p4h,It3(n,b,wuwd..+,,d11,,,,,1,n,tin.•t
changes or adaptations to the plan. ...,npin I nrd,,, pmNcal cur vudlr, a)
• Document and publicize results -,„,h,.
and successes, and recognize Trinin unie....t,San r\m„ni„ 1 ..i.
lri Boar IV.AkClnrdun.
those people who have assisted in 1992,226 pp.(d PA
APA Planners&x,kstoa
achieving those results. 122 S.NhAig.,n A,,_14,. taxi Ma,u ro,Press)S 36,95
4191i1e the tools and the voce s will Chkago.IL(AHA)3 61o; pbr,SL,bipping and
- P 11_-dal9ItA1.1I 2-1;19985(Ihs) 60mg(Iuprrtud).
need to be adapted, the community
nOW has a mutually agreed-upon set
DOWN management 18