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HomeMy WebLinkAbout1995-0919 Council Mtg PACKET Im n : Any citizen attending Council meetings may speak on any item on the agenda, unless it is the subject of a public hearing which has been closed. If you wish to speak, please rill out the Speaker Request form located near the entrance to the Council Chambers. The Chair will recognize you and inform you as to the amount of time allotted to you. The time granted will be dependent to some extent on the nature of the item under discussion, the number of people who wish to be heard, and the length of the agenda. AGENDA FOR THE REGULAR MEETING ASHLAND CITY COUNCIL September 19, 1995 "Revised" I. PLEDGE OF ALLEGIANCE: 7:00 p.m., Civic Center Council Chambers II. ROLL CALL III. APPROVAL OF MINUTES: Regular meeting of September 5, 1995. IV. SPECIAL PRESENTATIONS AND AWARDS: Proclamation declaring October, 1995 as "Crime Prevention Month in Ashland." x Proclamation declaring October, 1995 as "Disability Employment Awareness Month in Ashland." 3. Presentation of Certificate of Appreciation to Councilor Rob Winthrop. V. CONSENT AGENDA: 1. Minutes of Boards, Commissions and Committees. 2. Monthly Departmental Reports for August, 1995. 3. Approval of intergovernmental agreement from Oregon Department of Energy for the Resource Conservation Manager Program. 4. Confirmation of Mayor's appointment of Janine Reynolds to Bicycle Commission for a term expiring April 30, 1997. VI. PUBLIC HEARINGS: (Testimony limited to 5 minutes per speaker. Hearing must conclude by 9:30 p.m. or be continued.) 1. Proposed adoption of "An Ordinance adding Chapter 2.41 to the Ashland Municipal Code establishing contribution and spending limits for candidates for City offices and for City measures." VII. PUBLIC FORUM: (Business from the audience not included on the agenda. Limited to 5 minutes per speaker and 15 minutes total.) 1 VIII. UNFINISHED BUSINESS: 1. Report by Phil Beverly, project engineer with Lee Engineering on water filtration plant construction progress. ,2' Adoption of findings, conclusions and order on Planning Action #95-058 of 7.96 acres located on North Mountain Avenue and the westerly extension of Munson Drive; 43-lot subdivision (Mary Powers and Doug Neuman). 3. Report by Wastewater Treatment Plant Project Coordinator Paula Brown on revised schedules to accelerate wetlands testing as proposed by Councilor Hagen. 4. Approval of Wastewater Treatment Plant Facilities Plan and recommendations. IX. NEW AND MISCELLANEOUS BUSINESS: 1. Letters from Councilors Brent Thompson and Ken Hagen regarding infill, annexations, and ✓ sewer hookups. ,2 Report by Public Works Director and Councilor Reid on agreement to participate in water intertie with the cities of Talent and Phoenix. 3. Report by Public Works Director on proposed revisions to the Sewer Ordinance for sewer connections outside the City and inside the Urban Growth Boundary. X. ORDIkJANCES. RESOLUTIONS & CONTRACTS: Second reading by title only of "An Ordinance adding Section 9.16.055 to the AMC to require removal of dog waste for public areas." 2. First reading by title only of "An Ordinance prohibiting the burning of lawn clippings and leaves by amending AMC 10.30.010, redefining the season for outdoor buming by amending AMC 10.30.020 and removing the sunset clause from this section." 3. First reading by title only of "An Ordinance adding Chapter 2.41 to the Ashland Municipal Code establishing contribution and spending limits for candidates for City offices and for City measures." 4. First reading of "An Ordinance amending AMC 14.08.030, clarifying standards for connecting to sewer outsid the City �! Reading by title only of 'A Resolution creating the Ashland Housing Commission and establishing its objectives and responsibilities." XI. OTHER BUSINESS FROM COUNCIL MEMBERS XH. ADJOURNMENT: (To Executive Session at 5:00 p.m., September 26, in Civic Center Conference Room to consider the acquisition of real property pursuant to ORS 192.660(1)(e).) Of PmaranAum �REGO September 15, 1995 TMayor and Members of the City Council r rum: Paula C. Brown, Wastewater Treatment Plant Coordinator p,ijUbj9Cf: WASTEWATER TREATMENT PLANT - FACILITIES PLAN Background In accordance with the Department of Environmental Quality's Mutual Agmernent and Order dated February 6, 1995, the City of Ashland must complete and submit a final Facilities Plan by October 1, 1995. The City has been developing the Facilities Plan for the past several years. Recent City Council action and decision to main the waAmater treatment plant effluent, discharge to Bear Creels in the Winter, spray imgate on City lands in the Summer, and evaluate a wetlands system for potential treatment benefits, is the basis for the final Facilities Plan that will be submitted to the DEQ. Attached are two draft dWte s;Chapter 2,Executive Summary,and Chapter 10,Recommended Plan,of the final Facilities Plan that outline and describe the Council's decision. The remaining chapters provide background on the plant itself, the process to identify a solution, the permit requirements,and other background information. Most of this information has been reviewed by the City Cox" in previous sessions, and is being updated with the most recent information available for the final Facilities Plan. Recommendation It is requested that the City Council approve the attached draft chapters and recommend staff proceed with completion of the final Facilities Plan and submit the final Plan to DEQ by October 1, 1995. The enclosure was provided to the Mayor, City Council, City Administrator, and Public Works Director. Please contact me if you have any questions prior to the meeting. . ;, 31G00-'-'vr• . September 15, 1995 V1 D: Mayor and City Council Members ArDm: Paula C. Brown, Wastewater Treatment Plant Coordinator Subject: ADDITIONAL INFORMATION - WASTEWATER TREATMENT PLANT h During the September 5, 1995 council meeting, I was asked to review and respond to four items: is requfied m 1, What writing a Request For Proposals(FM for the Denan4ziar/Pilot Wdbnds system (time, costs, etc.)? 2. Can we put an RFP out for bid for the Demonstration/pilot Wetlands while we are evaluating alternative spray irrigation options for City parks use? 3. What are the benefits of wetlands even if they do not meet the goals of the wastewater treatrnent process (ie; storm water treatment, etc.)? 4. Provide mfornhation on the use of spent alum from the water t mtrrhent plant and the effects at the wastewater treatment plant in reducing phosphorous levels. One of the main issues discussed at the City Council meeting centered upon the evaluation period for the Demonstration/Pilot Wetlands system and whether we could fast track the design and establishment periods to gain three full years (seasons) of wetlands evaluation by the end of 1998. I have prepared a response to each of these questions: I Writing an RFP: I anticipate writing a system too.b/ebu�d� for the evalnuated by Wetlands system. This will allow the wetlands system the same group of wetlands consulting engineers or scientists so the City by staff ei a the� value��t of wetlands system. Writing the RFP is not difficult and could be accomplished Y effort and gain appropriate reviews prior to distribution in three to four weeks time. 2. RFP Ting: yes, the RFP can be put out for bid at the same time as staff and the Council are evaluating the spray irrigation alternatives. The RFP can provide 30-90 days for the wetlands consultants to respond, and you can request that the mnsultants bids to remain faro for up to 6 months: Although 6 months is a long time for a bid to remain constant, it has been done. That would provide plenty me of year that the council to review options for alternative spray irrigation possibilities. Depending upon wetlands consultant is able to start design and then actually start the construction and establishment phase, may impact the timing for a full evaluation period. Ideally, the best time to complete design would be in the Winter for an early Spring construction start. Asking the consultant to keep his bids firm for up to 6 months may increase the cost of the proposal as the consultant may incur risk beyond a "reasonable" time. 3. Benefits of a wetlands system if the wastewater treatment value is not thoroughly realized: If the wetlands system does not enable the wastewater treatment plant to reach a phosphorous level of 0.08 mg 11, there are other benefits that will arise from the wetlands. Temperature may be the next major impact on the creek and wetlands because of their natural vegetative cover, will provide a natural cooling. Depending upon the size and depth, the wetlands will offer a temporary holding area for the treatment plant in case of storm flow discharges. In the event that the wetlands fails to meet the treatment plant criteria and is considered a burden to the process, there may be benefits that the wetlands system can realize with treating storm water runoff in the future. Based on the results realized in the wetlands system with the biological treatment of wastes in conjunction with the WWTP itself, there may be a possibility of designing a more efficient plant with somewhat smaller components. This will be evaluated during each of the phased design periods. 4. Phosphorous reductions at the WWTP: Alum (aluminum sulfate) is used as a coagulant in the filtering process at the water treatment plant. The alum used at the water plant although exhausted of its capabilities for effective water filtration, is still active enough to allow coagulation at the wastewater treatment plant. Currently, the spent alum is not regulated as it enters the wastewater treatment plant and is therefore entering the WWTP in concentrated doses, not spread over a controlled period of time. The WWTP has realized a measurable lowering of phosphates to between 2.2 to 1.5 mg/l, with an average running at 1.75. There was one occasion when all of the parameters were "perfect" and the phosphorous level dropped to 0.92 mg/1. This was an abnormality when the alum dose was high and all of the treatment plant processes were in perfect balance for the coagulation/flocculation process to produce maximum phosphorous removal. Treatment plant operators and the water treatment plant are currently working to better regulate the alum addition at the WWTP for a better understanding of the average phosphorous removal with the use of the spent alum. Lastly; can you get three years of testing if you fast track the design / establishment period of the wetlands? I remain concerned with committing to a fast track schedule that will ensure results. Based on the attached schedule, I have reduced the design period to three months which will initiate the construction / establishment phase of the Demonstration Wetlands system in the Spring of 1996. This is as quick as the process can go with a formal RFP process. This will allow plants to be "in the ground" by the summer of 1996. If the plant material is fully matured and all of the soils are correct to allow immediate establishment and growth, then some evaluation of the wetlands treatment process can occur immediately in the summer of 1996. However, I am skeptical that there will be a necessary growth and establishment period for the plant material and that we are even pushing that if we say that only requires one season. As you will recall, most wetlands systems take several years to become effective (5-8 years per the literature search completed by RVCOG staff). My schedule shows one year for the establishment period and two full seasons of evaluation, through the Fall of 1998. of { In{ w of ox m a m ox m a m o: m a m w DI ox m w w ox w p iea{Mem 1 Cwnpkl[FsilOin 1'kn a AFpR['J fmm DEQ x r11A5E I r1A IMPROVF.MI1lR ♦41 Unity F ENuu[SkE{e MUUNe'[el OppnMeilia —� r mw CmW nP^II[n F fawn — . 1{ CNv 11 YMY IRRIGATION ♦ a Ix IaY E�Luwioe/Mw4nun 1] Pul[xuu fltu[)IaM � . 1{ ENuu[Ini{Rn^a^^U'R Ciry WM:p[[ks.nc 1{ Cwnril Oerifion:Pe[[N NxclknEt srYUxgn^ 0 . 1{ QneIeP AV[ee'[^R NN DEQ ®1 Il DwN I WM Sy ♦IYI IF QF 12 Enh I"iry A WATERREPEACEMEM ♦ i{ 'I a NrNlive MM1kl Ap� I _ a OAF a DEMQ�S�sTMT1Qn WEELN'DS {n a N /Aryek[latlllad UZ ENUUiee i a D I a0 Canmcl'I Em to . I v Caeril Dztim 11 I II I . v Caeiw[EVkAOe! I 1I M !BJM2EvNUe Pikt5e9 FJRwo[ i I � ss Rnis!Rd�' � i •ml f i L r11ASEDrL TMMDM i 1S a D'ni1 a cueuumm i . ♦in a SOURCE REDO ION {e MmulySwm � I � 91 Cmule'cY EM[elol I -_ u xukro.�kn li I � •1W1 u E�k[M Y rRASE III�rLANT I91rROVFJ.IENIS I I a Dwp a Cmweiee FIGURE I"(yep 12.1995) 1 CITY OF ASHLAND WASTEWATER FACILITIES PLAN EXECUTIVE SUMMARY AND RECOMMENDED PLAN It r- t a a d �f � A BY: ' THE CITY OF ASHLAND PUBLIC WORKS DEPARTMENT AND ' BROWN & CALDWELL SEPTEMBER 19, 1995 DRAFT ' CHAPTER 2 ' EXECUTIVE SUMMARY ' This facilities plan details the future wastewater treatment needs for the City of Ashland for the next 20-year planning period. The development of planning information is provided first. ' The plan then presents a wide range of alternatives which were developed over the course of 5 years. These alternatives were then screened to just three options which are explored in detail. A recommended plan, based on the evaluation of cost and non-cost comparisons, is ' given, followed by a discussion of plan implementation. ' CURRENT WASTEWATER TREATMENT SYSTEM ' The City of Ashland's existing treatment plant uses a conventional activated sludge process. This process includes primary treatment, secondary treatment, disinfection, and sludge treatment to remove biological solids created during the process. Primary treatment removes ' the larger, heavier solids by allowing them to settle. Secondary treatment is a biological process that uses bacteria to consume dissolved organic material from the wastewater. Solids ' are created during the secondary process. The residual solids, known as sludge, then are collected for final processing and disposal. The treated liquid stream, called effluent, is disinfected with chlorine prior to disposal into Ashland Creek about 2,700 feet upstream ' from its confluence with Bear Creek. Effluent is currently discharged to Ashland Creek year-round. Treated sludge is currently applied to land as a liquid in an agricultural beneficial use program. ' The existing plant has limitations in both the amount of wastewater it can treat and the degree of treatment which can be achieved. The last major plant upgrade was undertaken in 1976, and many mechanical components are near the end of their useful life. Most of the major structures are sound and still serviceable. ' FUTURE WASTEWATER TREATMENT NEEDS ' Future needs for wastewater treatment are determined in part by growth projections for the study area. Growth projections are used to predict future wastewater flows, which, in turn, ' govern the sizing of treatment processes. Study Area ' The study area encompasses the City of Ashland and its Urban Growth Boundary, approximately 6 square miles. Comprehensive wastewater planning involves consideration Ashland Facilities Plan/September 14, 1995/4394/DRAFr ' 2-2 ' of both physical and socioeconomic characteristics within the planning area. Physical elements include climate, topography, and local water resources. Population and growth projections are examples of socioeconomic characteristics. Climate ' The average monthly temperatures vary from approximately 70 degrees F in July to about 40 degrees F in January. Precipitation averages about 19 inches per year while evaporation ' averages about 44 inches. Precipitation typically influences winter peak wastewater flows, while evaporation is a major factor in sizing effluent irrigation systems. ' Topography Topography within the study area is relatively steep, varying from 15 to 50 percent in the ' southwest to 5 to 15 degrees to the northeast. These steep slopes restrict the amount of land available for effluent irrigation, sludge application, and the siting of wetlands for wastewater treatment. ' Water Resources The principal water resource in the Ashland planning area is Bear Creek and its tributaries, including Ashland Creek. Bear Creek drains approximately 284 square miles. The 714-acre Emigrant Lake is the largest reservoir in the Bear Creek Basin. It is used for recreation and ' as a water supply for the Talent Irrigation District (TID), which serves 17,550 acres in the basin, as well as the Medford Irrigation District (MID) and the Rogue River Irrigation District (RRID). Bear Creek's flow pattern is opposite that of a normal stream; high average flows ' typically occur during the summer irrigation season when TID releases water from Emigrant Lake. Currently during the summer, TID withdraws 45 cubic feet per second (cfs) of irrigation water at Oak Street in Ashland, while the Medford Irrigation District (MID) ' withdraws about 25 cfs further downstream. Lowest flows occur in the late fall and early spring. At times, much of Bear Creek's flow at Oak Street in Ashland is wastewater treatment plant effluent. ' The major water quality concerns for Bear Creek include low dissolved oxygen (DO), ' nuisance aquatic plant growth, and toxicity. Concerns also have been raised by the Department of Environmental Quality (DEQ) regarding such nutrients as phosphorus and nitrogen. Stringent temperature criteria also have been set, but DEQ has acknowledged ' repeatedly that variances to this limit would be allowed. Due to these water quality concerns, Bear Creek has been designated a water quality limited stream. The Clean Water Act requires DEQ to establish Total Maximum Daily Loads (TMDLs) for water quality limited streams. ' TMDLs represent the amount of pollutant a stream can assimilate without impairing the water quality or beneficial uses of the stream. Preliminary TMDLs have been established, along with a Waste Load Allocation (WLA) for the Ashland Wastewater Treatment Plant (WWTP). ' The treatment standards imposed on the plant will be dictated by the WLA and reflected in the WWTP's discharge permit. DEQ will set the most stringent permit limits during the summer months when warmer water poses the greatest threat to fisheries; in fact, the preliminary ' summer permit limits are some of the most stringent in the country. ' Ashland Facilities Plan/September 14, 1995/4384/DRAFr 2-3 ' Population ' A growth rate of 1 percent was assumed for the planning period. Using the 1990 population of 17,172 as a base, the expected population for the year 2015 is 22,000. These figures do not include Southern Oregon State College and tourist populations, which, in 1988, numbered approximately 6,300. These seasonal populations contribute to plant flow and are included in the flow projections. ' Wastewater Flows Wastewater flows were determined by using the year 2015 population projections and ' considering trends in water use and sewer rehabilitation efforts. Three categories of flow are of primary interest. The average dry weather flow is currently 1.72 million gallons per day (mgd) and expected to increase to 2.17 mgd in the year 2015. The peak month flow is ' 2.5 mgd and projected to reach 3.2 mgd. The peak wet weather flow is 6.7 mgd, increasing to 8.5 at the end of the design period. ' TREATMENT ALTERNATIVE EVALUATION ' The treatment alternative evaluation process involved identifying many potential options for consideration. Screening criteria then were applied to these alternatives for detailed ' development of a limited number of promising alternatives. Alternatives Considered A wide variety of treatment alternatives initially were considered. Alternatives ranged from abandonment of the existing plant and conveying wastewater to Medford to an advanced treatment plant using only recently proven technologies. These alternatives included: • Abandon the Ashland WWTP; raw sewage to Medford WWTP. ' • Abandon Ashland WWTP; raw sewage to Medford WWTP with flow ' equalization. • Limited plant modifications; treated effluent to Medford in winter, summer ' effluent irrigation on city property. • Limited plant modifications; treated effluent to Medford both winter and summer. ' • Major plant modifications; treated effluent to Bear Creek in winter, summer effluent irrigation on city property. ' • Major plant modifications; treated effluent to Bear Creek in winter, summer effluent to Talent Irrigation District. ' Ashland Facilities Plan/September 14, 1995/4384/DRAFr ' 2-4 ' • Major plant modifications; treated effluent to Bear Creek in winter, summer effluent to Medford. ' • Advanced wastewater treatment with nutrient removal and year-round discharge to Bear Creek. ' • Flow augmentation to Bear Creek. ' Alternative Screening To develop the most promising alternatives, a screening process was applied to the list of alternatives. Pass-fail questions were applied to each alternative, regarding such issues as technical feasibility, environmental impact, reliability, and flexibility. The initial screening resulted in six remaining alternatives. ' The alternatives then were refined with the input from the city council, the community, and city staff. Additional screening was conducted, resulting in the following three alternatives ' for detailed development: • Wastewater Treatment in Medford ' • Summer Irrigation of City Property (winter discharge to Bear Creek) • Advanced Wastewater Treatment ' TREATMENT ALTERNATIVE DEVELOPMENT Detailed sizing, site layouts, and costs were developed for the remaining three alternatives. Wastewater Treatment in Medford Under this alternative, Ashland's treatment plant would be abandoned and raw sewage conveyed approximately 20 miles north to Medford's treatment plant. The Bear Creek Valley Sanitary Authority (BCVSA) sewer, approximately seven miles from the Ashland ' plant, has sufficient capacity north of Talent to accommodate Ashland's flows. A 30-inch- diameter sewer would be constructed from the plant to connect to the 36-inch BCVSA sewer near Phoenix. ' Ashland would pay an initial systems development fee to both BCVSA and Medford to pay for their use of the system capacity. In addition, normal monthly service charges would be ' charged by the City of Medford. Ashland would be the single largest customer of the Medford facility and would not receive membership representation on the Regional Rate Commission. ' Ashland Facilities Plan/September 14, 1995/4394/DRAFr ' 2-5 ' Summer Irrigation of City Property ' Ashland's plant would undergo a major phased upgrade to increase capacity, reliability, and treatment efficiency. Capacity will be added to meet year the 2015 projected population demands. Among the renovations are: updating the current activated sludge technology; ' adding odor control to the plant's headworks; addressing ammonia toxicity concerns by adding more aeration capacity for full nitrification; producing a very high quality effluent through additional secondary clarification capacity and tertiary filtration to meet expected ' biochemical oxygen demand (BOD) and suspended solids (SS) limits; and either updating or replacing the existing chlorine disinfection system. The system would be updated with a chlorine scrubber and dechlorination system or replaced by an ultraviolet disinfection system. Effluent would be discharged through a new outfall to Bear Creek during the winter months. During the summer, effluent would be applied to an irrigation site east of Interstate 5. A storage lagoon would balance flow with irrigation needs. It is anticipated that much of the ' irrigation site would remain pastureland, although opportunities exist for growing alternative crops such as trees. ' The city council has expressed an interest in evaluating a natural wetlands system in conjunction with the treatment plant upgrades. Initially, a portion of the effluent from this facility would be discharged to a demonstration wetlands located adjacent to the plant. The wetland effluent would be returned for spray irrigation during the evaluation period. The wetlands' ability to remove nutrients and moderate effluent temperature would be evaluated, and future site expansions maybe modified based upon the findings of this study. In ' addition, wildlife habitat would be created, along with opportunities for community education regarding wastewater treatment. ' Sludge treatment capacity would be improved with a second digester and a new digester control building. A new sludge truck would permit reliable application of sludge year-round. Advanced Wastewater Treatment This alternative would allow effluent discharge directly to Bear Creek year-round. To do so, ' virtually all the phosphorus and ammonia in the wastewater must be removed. This alternative shares many of the features of the Summer Irrigation of City Property alternative. The basic technology is similar, although more chemical addition, sedimentation, and ' filtration would be required. Significantly more sludge would be produced in this process. There are few facilities of this type currently in existence. Alternative Costs ' The capital and present worth cost of these three alternatives is shown in Table 2-1. Ashland Facilities Plan/September 14, 1995/4384/DRAFC ' 2-6 ' Table 2-1. Cost Comparison ' Alternative Wastewater Advanced Summer Irrigation Treatment in Wastewater Cost item, $1,000 Medford of City Property Treatment Capital cost 21,782 27,086 37,403 Annual cost 783 904 1,231 Present worth of annual cost 10,641 12,286 16,729 ' Salvage value (3,944) (5,436) (4,069) Present worth of salvage valuel,2 (1,800) (2,481) (1,857) ' Total present worth' 30,623 36,891 52,275 Notes ' 1 Based on discount rate of 4 percent and a 20-year study period. 2 Salvage value based on straight line depreciation over study period. ' The capital costs are planning level costs estimated to build the facility in July 1998. They include a 25 percent allowance for contingency and a 25 percent allowance for engineering. ' These allowances are conservatively high due to the uncertainty related to Ashland's wastewater permit. Present worth costs factor in capital cost, operations and maintenance costs, and the salvage value of a facility. Present worth costs permit a comparison of the ' total facility cost over the life of the project. FINAL TREATMENT ALTERNATIVE SELECTION ' The last step in selecting a recommended plan included a series of public hearings and work sessions. At these meetings, the public again was allowed to ask questions and voice concerns. The council discussed the advantages and disadvantages of each alternative. At ' the close of the public comment period, the council concurred with the city staff recommendation to select the Summer Irrigation of City Property alternative with winter discharge to Bear Creek. The council's decision allows flexibility, has community support, is relatively affordable, is technically feasible, and is acceptable to regulatory agencies. Furthermore, it incorporates ' the advantages of many other alternatives and includes provisions for future refinement as additional information becomes available. It also allows for wetlands system testing and evaluation. ' A key factor in the success of the recommended plan is the logical phasing of the improvements. ' Ashland Facilities Plan/September 14, 1995/4384/DRAFT 2-7 ' PROJECT PHASING ' Some advantages of project phasing are matching project expenditures to revenue generation, executing selected tasks more rapidly, and incorporating the findings of wetlands system ' studies into subsequent design. The recommended project is broken into three phases to address immediate near-term and then long-term process needs. In addition, the city has expressed interest in a number of opportunities which will continue through all phases of the ' project. They include: development of community support for further reduction in phosphate generation; reduction in number of garbage disposals; and flow reduction through water conservation. ' Figure 2-1 shows a flow schematic and site plant for the recommended alternative. Figure 2-2 shows the phasing of improvements on the plant site. Phase 1 ' Phase 1 incorporates immediate needs and will last 3 years to provide treatment plant reliability upgrades as soon as possible. In addition, water quality concerns related to ammonia and BOD will be addressed as much as possible using the existing process units. ' Current chlorine toxicity problems will be eliminated either by adding dechlorination or converting to ultraviolet disinfection. Odor control will be added to the headworks during Phase 1. Effluent irrigation property will be purchased. The design, establishment, and ' evaluation of demonstration wetlands is included in this phase. Phase 2 ' In this phase, all proposed permit requirements will be met, with the possible exception of temperature. Effluent irrigation equipment and pumping stations will be installed to serve ' the property purchased in the previous phase. A small component of growth will be factored into the design of this phase, extending from 1999 until 2001. A major expansion to the sludge treatment and disposal system will include a second digester and a new digester control building. ' Phase 3 The final phase of the wastewater treatment improvements will accommodate growth until the year 2015, the end of the planning period. Flexibility will be added to the sludge handling system, including sludge thickening and the potential for sludge composting. In addition, a provision for Level 4 irrigation of city parks and open spaces can be added. tAshland Facilities Plan/September 14, 1995/4384/DRAFr r . W e LN C7 " !NR . ►.I :: sT'tt c>i..l �a or r r'n { $ ; 2 z� r .. 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(C�� 1.: .�, y� 1 ' i{1 1 M1C "" t� � y' ✓ {f, o-t i ' d $€ '' az Ye�J..S.11L`SPk:'1 Vk Fa 1 't Il � ,(( �'�_ .k � Yr' ' r f if h'- vl Tr � .{ 7 . ✓ '!1 rat t tt� �S '•'71.t 4a} T`i�� 7t �7��+K{>.1 .1\ { r i v 7 F<(� 1 � � s a ! s ��.��• �� ��' ,y � i?/-•I` -� t;� l d 2i ' � 4.. •' +.. rn- t F ti!r`� r t�,�.•l y,r � ir' o a 9� `/ 1 P I (M1 ° • if `�/y ' > m -rr � rn � i 6f •, < �� ! tad sgC�6`� tires ':.. � n' b �_�' � ti Y rs. la 1 r t . �_ :��. � SE � '�lµ:r•ar - � �W 1'i as § LU ( a ( zm @ § < / . O� § 7 LU q 2 2 q _ ; m §z § § \k § \o � �K— --X—X—X—x—x—.—x—x——m—.—x—x—l—x—t—.—l X—X—.—.—X . { { { [ { \ { [ . 1 r- - -----j { {—,—. .—. .—.—. , .—,—.—.—,—,�.—,—.—.—_ .—.�.—.—.�.—{ ` Z. I & %& --� /� / i )® /§§- ` §■ ° { --- x ■ \ { / §2 ` {��� /x� _ § / `-__j w�§ ' �x : / � . . .—, § � " / \ �a �_ ' 2-8 ' PROJECT SCHEDULE Key elements of the project schedule include: ' Phase 1 • Submit draft Facilities Plan to the city and DEQ by October 1, 1995. ' 0 Coordinate with DEQ review of Facilities Plan, to be completed by January 1, 1996. ' 0 Coordinate permit development by DEQ by January 1, 1996. ' • Begin design of Phase 1 improvements by January 1, 1996. • Complete design of all Phase 1 improvements by October 1, 1996. ' Begin construction of selected Phase 1 improvements by May 1996. ' • Complete Phase 1 improvements by November 1, 1998. Phase 2 • Begin design of Phase 2 improvements by October 1998. ' • Begin construction of Phase 2 improvements by June 1999. • Complete Phase 2 improvements by January 2001. ' Phase 3 ' 0 Begin design of Phase 3 by October 2001. • Begin construction by April 2002. ' 0 Complete Phase 3 construction by April 2003. CONCLUSION ' Following a thorough and comprehensive process, the city has selected an alternative to serve ' its long-term needs. Not only is the primary need for wastewater treatment addressed by this selected alternative, but also many secondary benefits will be realized, such as the desire to pursue passive treatment technologies, the creation of wildlife habitat, and the goal of public ' Ashland Facilities Plan/September 14, 1995/4384/DRAFr ' 2-9 ' education can be attained. The city recognizes the value of their water resources and believes it must be used responsibly diver and over to maintain the health of the Bear Creek ' Basin. The selected alternative, which is developed in detail in subsequent chapters, will allow the city to create a model effluent reuse program. 1 ' Ashland Facilities Plan/September 14, 1995/4384/DRAFr 1 CHAPTER 10 ' RECOMMENDED PLAN ' A wide variety of alternatives have been developed, screened, and compared in the preceding chapters. Three alternatives remained for consideration: Wastewater Treatment in Medford, ' Summer Irrigation of City Property (winter discharge to Bear Creek), and Advanced Wastewater Treatment. Each alterative has features which would make it a viable long- term solution to Ashland's wastewater treatment needs. This chapter describes the final ' alterative selection process and presents a recommended plan for implementation. ' FINAL ALTERNATIVE SELECTION ' The last step in developing a recommended plan included a series of public hearings and work sessions. At these meetings, the public again was allowed to ask questions and voice ' concerns. The council discussed the advantages and disadvantages of each alternative. At the close of the public comment period, the council concurred with the city staff recommendation to select the Summer Irrigation of City Property alternative with winter ' discharge to Bear Creek. The selected alterative has community support, is relatively affordable relative to other ' alternatives, is technically feasible, and is acceptable to regulatory agencies. Furthermore, it incorporates the advantages of many other alternatives considered and will permit future refinement as additional information becomes available. The city council is committed to an ' early evaluation and testing of a pilot/demonstration wetlands system. A key factor in the success of the recommended plan is the logical phasing of the ' improvements. In subsequent sections of this chapter, project phasing and detailed scheduling of study, design, construction, and start-up tasks are outlined. ' PROJECT PHASING ' We suggest the city phase the recommended improvements for a number of reasons. First, the city has committed to a good faith effort to make key plant improvements as soon as ' possible. The design and construction of an incremental project can be implemented more rapidly than one, massive plant upgrade. This approach also will ensure greater plant ' reliability and minimize odor potential sooner. Secondly, a phased approach is more compatible with the city's financing program. Less ' bond indebtedness will likely result from a phased expansion program. AsMand Facilities Plan/September 14, 1995/4384/DRAFr ' 10-2 ' Lastly, a phased approach will permit the city to test effluent from the demonstration wetlands project. While these systems have shown some promise in other areas of the ' country, local experience with these treatment systems is limited. A phased approach will permit testing and evaluation prior to sizing major treatment components. ' Phase 1 Improvements The first phase of improvements will serve the city until the middle of 1998 when design of ' Phase 2 improvements will begin. The goal of the initial phase of improvements is to provide upgrades for plant reliability and reduce current water quality violations as much as possible using existing process units. Chlorine toxicity will be eliminated, and some reductions in ammonia and biochemical oxygen demand (BOD) discharges are expected. A detailed explanation of the complete plant expansion and its components is provided in ' Chapter 9. Reasons for specific elements included in Phase 1 are listed below. Headworks Bar screen: Provide improved solids removal and increase reliability. ' Grit removal: Add reliability to existing equipment. Odor control: Reduce potential for odor production in typically one of the ' most troublesome plant areas. Primary Clarification ' Primary clarifier: Enhance reliability by overhauling collector. ' Secondary Process ' Aeration basins and Retrofit existing aeration basins with fine bubble diffusers blowers: for more reliability and higher ammonia removals. An interim anoxic selector process may be added to the existing system to enhance ammonia removal for the near term. A new anoxic selector will be provided with the new aeration basins in Phase 2. ' Secondary clarifiers: Overhaul for greater reliability and treatment efficiency. ' Disinfection: Add either chlorination/dechlorination with emergency leakage scrubbing or convert to UV to eliminate toxic chlorine discharges. ' Ashland Facilities Plan/September 14, 1995/4384/DRAFr 10-3 ' Relocate Outfall Relocate the outfall for winter discharge from Ashland Creek to to Bear Creek: Bear Creek to accommodate Department of Environmental ' Quality (DEQ) preference and permit limitations. This relocation will allow DEQ to establish an effluent mixing zone in the Bear Creek discharge permit. It is expected that a permit ' based upon discharge to Bear Creek would have significantly higher permit limits than those expected for Ashland Creek. Effluent Irrigation Irrigation site: Acquire approved irrigation site to guarantee future access. ' Wetlands Treatment Demonstration wetlands: Develop performance data from wetlands with regard to effluent polishing and temperature conditioning. Also create wildlife habitat and promote public awareness of wastewater treatment issues. Soil Filtration Soil filter: As a part of the wetlands system evaluation, council will consider investigation of phosphorus removal via soil filtration at end of Phase 1. This study will help determine if year-round discharge to Bear Creek is feasible. ' A breakdown of the Phase 1 expansion costs is given in Table 10.1. Figure 10-1 shows a layout of the treatment plant following the completion of Phase 1. Figure 10-2 shows the offsite improvements included in Phase 1. ' Phase 2 Improvements Phase 2 improvements occur during year 3 to year 6 (approximately 1998 to 2001). During this phase, the plant will be brought into full permit compliance (with the possible exception ' of temperature standards which are anticipated to be modified by DEQ's triennial review process), and treatment capacity will be added to accommodate growth through the year 2001. The information acquired from the wetlands system testing programs will be used to ' determine final process unit sizing. If it appears more cost effective to use an expanded wetlands system, these technologies can be incorporated. 1 Ashland Facilities Plan/September 14, 1995/4394/DRAFT ' 10-4 ' Table 10-1. Phase 1 Cost Estimate ' Item Phase I Cost, $1,000 Headworks,including odor control 435 Grit removal — ' Primary clarifier 131 Aeration basins,existing 244 Aeration basins,new 419 ' Blowers(including building) 656 Secondary clarifier No. 1 186 ' Secondary clarifier No. 2 12 Secondary clarifier No. 3 Disinfection 193 ' Chlorine scrubbing 129 Chemical feed/flocculation Tertiary filter — ' Outfall 100 Irrigation pumping stations Effluent storage/iffigation system4 — ' Anaerobic digester No. 2 Digester control building Demolish secondary digester — Sludge thickener — Facultative sludge lagoonz Sludge transport — Subtotal 2,505 Electrical/instrumentations 501 Yard pipings 501 ' Contractor indirect costs 326 Subtotal 3,832 Wetlands 338 Subtotal .4,170 Contingency at 2596 1,043 ' Subtotal 5,213 Engincering/administration at 25% 1,303 Subtotal 6,516 ' Imds 1,046 Told capital cost 7,562 ' Notes: I Costs based on an Engineering News-Record construction cost index of 6100, expected to occur at midpoint of construction,11/98. ' 2 Includes sludge force main and pumping station. 3 Cost taken from Woodward-Clyde Facilities flan Addendum. 4 Pond would provide 30 days'worth of effluent storage. 5 Assumes purchase of 700 acres for irrigation. ' 6 Estimated at 20% of subtotal. 7 Estimated at 13% of subtotal. ' Ashland Facilities Plan/September 14, 1995/4384/DRAFf 1 1 NEW 0R EXTENDED 1 OUTIF 1O BEAR CREEK ---------------1 FUTURE CHLORINE CONTACT I OR UV SYSTEM REHAB SLUDGE COLLECTOR NEW CHLORINATION/ x --J i-- —_ —x—x—x—x—x—x--.—x—x—x---) DECHLORINATION OR UV SYSTEM FUTURE NEW / \ 60' FILTERS TERTIARY SCALE: 1" = FILTERS EXISTING NEW SECONDARY FUTURE SECONDARY SECONDARY CLARIFIER CLARIFIER 1 CLARIFIER ' x EXISTING SLUDGE DRYING BEDS 1 ETU G NEW PUMP I SECOND CLARIFIER STATION No. 1 i MINOR REHAB i FUTURE 1 I I 0 I NEW GNTENANCE/BLOWER I . BUIL CKpTEp EW SLUG 1 RIICKENFR L---J EXISTING SLUDGE PHASE I BLOWERS THICKENING i °ia.°O°cr CITY PARKS PROPERTY rAw DIGESTER BUILDING EXISTING OPERATIONS BUIDLWG /FUHIRE ANAEN08I DIGESTER IGESTER C EAST / 1BUILDING DIGESTER OUSTING CHLORINE I -------- 1 I 10 CONTROL BUILDING EXSTING DUSTING SECONDARY AERATION BASIN NEW AERATION FUTURE AERAl10N DIGESTER No. 2 BASINS BASINS I I 1 EJfISR BASWRAl10N FINE BUBBLE CONVERSION 1 FINE BUBBLE NOTES CONVERSION 1 x\ EMSRN WIMARY REHAB SLUDGE COLLECTOR I I 1. COLORED PROCESS UNITS ARE INCLUDED IN PHASE 1. x\ F-----------� I I 2. "FUTURE" REFERS TO IMPROVEMENTS BEYOND YEAR 2015. NEW HEAOWORKS SHOWTH ONLY FOR LAYOUT PURPOSES. x\ k ODOR CONTROL I FUTURE PRIMARY CLARIFIERS 1 BUILONG I I I I x � x I x � E%ISD AEROBIC G AER \ - AGES ER FIGURE 10-1 1 a EXISTING HEADWORNS i WWTP SITE LAYOUT i 1 m FUTURE HEAOWORKS I I I SUMMER RRIGATON ALTERNAVE PHASE 1 I x I r A" � IRRIGATION AREA � II i Il J X—FACULATIVE II o Dmo 2= woo ,aoo SLUDGE 11 LAGOON i/ Scale 1 i —� PURCHASE LAND \w INSTALL PHASE 2 IRRIGATION EQUIPMENT WWTP INSTALL PHASE 3 IRRIGATION EQUIPMENT IDEMO R � I I � o r e _ .. d � Ifll a �/ LEGEND �a�Il , PHASE 1 5 D 4 4 PHASE 2 e PHASE 3 " t i FIGURE 10-2 �ED F WASTEWATER TREATMENT FACILITES ° E LOCATION MAP i 1 10-5 ' The rationale for including specific plant improvements in Phase 2 are noted below. ' Secondary Process Aeration basins and Provide new aeration basins, anoxic selector system, and ' blowers: additional blowers to comply with the ammonia limit and also provide additional treatment capacity for growth. Tertiary Filtration Provide filtration to meet the anticipated stringent BOD and suspended solids standards. ' Effluent Irrigation Irrigation pumping Construct a reclaimed water holding pond and effluent station, effluent irrigation system for compliance with summer permit limits. storage/irrigation: Sludge Treatment/Disposal ' Sludge digester No. 2: Build second sludge digester to accommodate growth and enhance reliability and treatment efficiency. Two digesters are critical to maintain reliable operation in the event of an process ' upset. Digester control building: Build a new digester control building for the expanded digester ' complex. New electrical service and controls will be needed to replace 30-year-old equipment. ' Demolish secondary Demolish 40-year-old secondary digester to permit construction digester: of the new digester. ' Sludge transport: Add a new sludge hauling truck for reliability. A breakdown of the Phase 2 expansion costs is detailed in Table 10-2. Figure 10-3 shows a ' layout of the treatment plant following the completion of Phase 2. Figure 10-2 shows the offsite improvements included in Phase 2. ' Phase 3 Improvements The final phase of wastewater treatment improvements will accommodate growth from 2001 to 2015, the end of the planning period. In addition, added system flexibility will be provided for the effluent irrigation system and the sludge handling system. Phase 3 improvements and the reasons for their inclusion are as follows: Ashland Facilities Plan/September 14, 1995/4394/DRAFr 1 10-6 ' Table 10-2. Phase 2 Cost Estimate ' Item Phase 2 Cost,$1,000 Headworks,including odor control - ' Grit removal 15 Primary clarifier Aeration basins,existing - ' Aeration basins,new 1,257 Blowers(including building) 164 Secondary clarifier No. 1 - ' Secondary clarifier No.2 - Secondary clarifier No.3 Disinfection - ' Chlorine scrubbing - Chemical feed/flocculation Tertiary filter 469 ' Outfall - Irrigation pumping stations 274 Effluent storage/vrigation system 1,598 ' Anaerobic digester No.2 609 Digester control building 447 ' Demolish secondary digester 139 Sludge thickener Facultative sludge lagoou2 - Sludge transport 216 Subtotal 5,189 Electrical/instrumentatiodf 1,038 ' Yard pipings 1,038 Contractor indirect costs? 675 Subtotal 7,940 Wetlands, - Subtotal 7,940 Contingency at 25% 1,985 ' Subtotal 9,975 Engineering/administration at 25% 2,481 Subtotal 12,406 Imd3 Total capital cost 12,406 Notes: I Costs based on an Engineering News-Record construction war index of 6100, ' expected to occur at midpoint of construction,11/98. 2 Includes sludge force main and pumping station. 3 Cost taken from Woodward-Clyde Facilities Plan Addendum. 4 Pond would provide 30 days'worth of effluent storage. ' 5 Assumes purchase of 700 acres for irrigation. 6 Estimated at 20%of subtotal. 7 Estimated at 13%of subtotal. ' Ashland Facilities Plan/September 14, 1995/4384/DRAFT 1 i 1 -------------- NNRE CHLORNE CONTACT OR UV SYSTEM L--x- i "max CHLORINE CONTACT __ 1 CHAMBER I �� \ I FUTURE NEW \ I SCALE: 1" = 60' FILTERS FILTERS EXISTING NEW SECONDARY FUTURE SECONDARY ISECOND N Y ZLARIFlER CLARIFIER 1 CLARIFIER ' EXSTING SLUDGE ORWNG BEDS I( EXISTING SECONDARY CLARIFIER No. 1 i 1 I r — NEW 1 I 0 I MAINTENANCE/BLOWER BUILDING IIER r J EXISTING SLUDGE THICKENING I CITY PARKS PROPERTY w.�m> DIGESTER PHASE 2 BLOWERS / CONTROL BU[WING FUTURE ANAERW 1 ' DIGESTER EXISTING OPERATIONS BUIOUNG STING PRIMAR EXISTING CHLORINE GESIER BU DINC 3 `\ ORD 1 DIGESTER — d I k CONTROL i MIMING I x T I EXISTING SECONDARY I NEW AERATION FUTURE AERATION ' DIGESTER i EXISTING BASINS BASINS 1 AERANo. I BASIN I I DOSING AERATION 1 I No 1 NOTES 1 x\ EXISTING PRIMARY I I 1. COLORED PROCESS UNITS ARE INCLUDED IN PHASE 2. CLARIFIER I 2. 'FUTURE' REFERS TO IMPROVEMENTS BEYOND YEAR 2015. x\x SHOWN ONLY FOR LAYOUT PURPOSES. NEW HEADWORKS 1 \ i FUTURE PRIMARY CLARIFIERS x � \ x EXISTING AEROBIC FIGURE 10-3 1 x� DIGESTER a EMSTINC HEADWORK$ P C1 `AnW � , AYO' T i FUTURE HEADN XRKS I I SUMMER IRR•IGrAJT1 ON ALTERNATIVE T p�LK% L ��� f x REHAB GRIT SYSTEM ( r1 n ' 10-7 ' Secondary Process Secondary clarifiers: Add a third secondary clarifier to accommodate growth. Tertiary filtration: Evaluate the need and desire to provide Level 4, the highest level of irrigation water. If Level 4 irrigation is selected, add ' tertiary filters, along with provisions for chemical addition and flocculation. This effluent can be used to irrigate such areas as city parks and golf courses if the city so chooses at a later date. Effluent Irrigation ' Expanded irrigation Add irrigation equipment to the irrigation site to accommodate system: growth. ' Sludge Treatment/Disposal Sludge thickener: Provide sludge thickening to increase the treatment capabilities of the two sludge digesters to accommodate growth. The selection of thickener technology will be influenced by a ' decision to compost part or all of the sewage sludge. Sludge lagoon: Provide storage and flexibility to the sludge handling system. ' Storage will be required during periods when sludge cannot be applied to land. The ultimate sizing of the sludge lagoon would be influenced by a decision to dewater and/or compost digested sludge. A breakdown of the Phase 3 expansion costs is outlined in Table 10-3. Figure 10-4 shows a ' layout of the treatment plant following the completion of Phase 3. Figure 10-2 shows the offsite improvements included in Phase 3. ' A cost estimate summary for all three alternatives is provided as Table 10-4. ' RECOMMENDED PROJECT SCHEDULE Scheduling of design and construction for each of the three project phases is shown in Figure 10-5. The draft facilities plan will be submitted to DEQ by October 1, 1995. It is expected that DEQ will complete its review of this document concurrent with the completion of ' Ashland's wastewater discharge permit. The permitting process should be completed by the end of 1995. If these permit conditions are not completed or the facilities plan is not approved at this time, the city may need to review and adjust their remaining schedule which ' represents an aggressive program to reach compliance. 1 Ashland Facilities Plan/September 14, 1995/4384/DRAFr ' 10-8 ' Table 10-3. Phase 3 Cost Estimate Item Phase 3 Cost,51,000 lfeadworks,including odor control Grit removal _ Primary clarifier _ Aeration basins,existing Aeration basins,new - Blowers(including building) ' Secondary clarifier No. 1 - Secondary clarifier No. 2 - Secondary clarifier No. 3 702 ' Disinfection _ Chlorine scrubbing _ ' Chemical feed/flocculation 200 Tertiary filter 235 Outfall _ Irrigation pumping stations - ' Effluent storage/irrigmion system4 500 Anaerobic digester No. 2 - Digester control building ' Demolish secondary digester - Sludge thickener 540 Facultative sludge lagoon 801 ' Sludge transport - Subtotal 2,977 Electrical/instrumentatiorf 595 ' Yard pipings 595 Contractor indirect costs 387 ' Subtotal 4,555 Wetlands; Subtotal 4,555 Contingency at 25% 1,139 Subtotal 5,694 Engincering/administration a 25% 1,424 Subtotal 7,118 Lands Total capital cost 7,118 Notes: I Costs based on an Engineering News-Record ' construction cost index of 6100,expected to occur at midpoint of construction, 11/98. 2 Includes sludge force main and pumping station. 3 Cost taken from Woodward-Clyde Facilities Plan ' Addendum. 4 Pond would provide 30 days'worth of effluent storage. s Assumes purchase of 700 acres for irrigation. 6 Estimated at 20%of subtotal. 7 Estimated at 13%of subtotal. Ashland Facilities Plan/September 14, 1995/4384/DRAFT 1 ; 1 r------------- FUNRE CHLORINE CONTACT OR UV SYSTEM EXISTING CHLORINE NE CO CONTACT 1 CHAMBER FUNRE NEW SCALE: 1 = 5O* FILTERS flLlEtS EXISTING NEW SECONDARY I FUTURE SECONDARY SECONDARY CLARIFIER CLARIFIER I CLARIFIER 1 L-- 1 EXISTING i SLUDGE DRYING BEDS EXISTING SECONDARY CLARIFIER 1 — No. 1 NEW I THICKENER FIN SLU 0 I BUILDING w�NARCE/BIOWER 1 I THICKEN ER L___J EXISTING SLUDGE THICKENING 1 ,� I CITY PARKS PROPERTY j w*w�� II — DIGESTER / CONTROL EXISTING OPERARDNS BUIDLING BUILDING /FUNRE ANAEROX 1 I DIGESTER i I ` EXISTING CHLORINE � x SOIGESIER AR BUILDING ' R J DIGESTER k CONTROL BUILDING I I IX DIGESTER SECONDARY NEW AERATION N FUNRE AERATION 1 DIGESTER j EXISTING BASINS BASINS AERATION BASIN N. 2 1 EXISTING AERATION BASIN I I i No. 1 I I 1 \x\ EXISTING PRIMARY I I NOTES LORED PROCESS UNITS ARE INCLUDED IN PHASE 3. x\ CLARIFIER 2. "FUTURE" REFERS TO IMPROVEMENTS BEYOND YEAR 2015. NEW HEADWORKS I I I SHOWN ONLY FOR LAYOUT PURPOSES. 1 x\ FUTURE PRIMARY CLARIFIERS x I L___ _--___J 1 � I I I EXISTING "`"DBIG DI GESTER I I FIGURE 10-4 1 DI i EXISTING HEADWORKS I I 1 i I I 1 Y P CM LAYOUT T1ON ALTE RNATIVE RNATIVE FUTURE HEADWIXO S SUMMER RRIGA x 1 PHASE 3 o lag Table 10-4. Cost Estimate Summary Phase 1 Phase 2 Phase 3 Total Item Cost,$1,000 Cost,$1,000 Cost, $1000 Cost, $1,000 Headwork,,including odor control 435 - - 435 ' Grit removal - 15 - is Primary clarifier 131 131 Aeration basins,existing 244 - - 244 ' Aeration basins,new 419 1,257 - 1,675 Blowers(including building) 656 164 820 Secondary clarifier No. 1 186 - - 186 ' Secondary clarifier No.2 12 - - 12 Secondary clarifier No.3 702 702 Disinfection 193 - - 193 Chlorine scrubbing 129 - - 129 Chemical feed/flocculation 200 200 Tertiary fdter - 469 235 704 ' outfall 100 - - too Irrigation pumping stations 274 274 Effluent storage/irrigation system4 - 1,598 500 2,098 ' Anaerobic digester No.2 i 609 - 609 Digester control building 447 447 Demolish secondary digester - 139 - 139 ' Sludge thickener - - 540 540 Facultative sludge lag0002 801 801 Sludge transport - 216 - 216 ' Subtotal 2,505 5,189 2,997 10,672 Electrical/instrumentations 501 1,038 595 2,134 Yard pipings 501 1,038 595 2,134 ' Contractor indirect costs? 326 675 387 1,387 Subtotal 3,832 7,940 4,555 16,328 Wcd=ds3 338 - - 338 ' Subtotal 4,170 7,940 4,555 16,666 Contingency at 25% 1,043 1,985 1,139 4,166 Subtotal - 5,213 9,925 5,694 20,832 ' Engineering/administrationat 25%% 1,303 2,481 1,424 5,208 Subtotal 6,516 12,406 7,118 26,040 Iand5 - 1,046 - - 1,046 ' Total capital cost 7,562 12,406 1 7,118 27,086 Notes: ' t Costa based on an Engineering News-Record construction cost index of 6100,expected to occur at midpoint of construction, 11/98. 2 Includes sludge force main and pumping station. t 3 Cost taken from Woodward-Clyde Facilities flan Addendum. 4 Pond would provide 30 days'worth of effluent storage. 5 Assumes purchase of 700 acres for irrigation. 6 Estimated at 20%of subtotal. ' 7 Estimated at 13% of subtotal. Ashland Facilities Plan/September 14, 1995/4384/DRAFT ASHLAND WASTEWATER TREATMENT PLANT OPTIONS-CONCEPTUAL SCHEDULE, 5 1996 1997 1998 1999 2000 2001 2002 ID Task Name Q3 Q4 Q1 Q2 03 04 Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4 Q1 I 1 Complete Facilities Plan 2 Approval from DEQ 3 PHASE I PLANT IMPROVEMENTS . 711 ' i I 4 Design 5 Construction ' I I 6 Evaluate Sludge Management Opportunities j 7 Pilot Composting Project i 8 Design ® I 9 Construction ! I I 10 Evaluation 11 SPRAY IRRIGATION � 8118 I I i 12 Land Evaluation/Assessment 13 Purchase(Lease)Land 14 Evaluate Irrigation on other City land;parks,etc. 15 Council Decision:proceed w/wetlands evaluation? ® - 16 Develop Agreements with DEQ I � 17 Design/Build System Is Use 'I 19 Evaluate/Modify 1211 20 WATER REPLACEMENT 18 j 21 Negotiate Initial Agreements 22 Ongoing Negotiations ' 27 DEMONSTRATION WETLANDS 911 i I � 28 Purchase/Acquire Land/Land Use Evaluation 29 Design ' 30 "Comtruct"/Establish ' " I � 31 Evaluate I I I 32 Council Decision 33 Continue Evaluation? 34 ?Build/Evaluate Pilo[Soil Filtration 35 Resize? Reject? 36 PHASE If PLANT UPGRADES i 1011 37 Design '!. 38 Construction 39 SOURCE REDUCTION 40 Identify Sources 41 Community Education ® I 42 Evaluate Process ® j 43 Policy Decisions j 44 Evaluate 45 PHASE III-PLANT IMPROVEMENTS !. 10/1 46 Design 47 Construction I ' FIGURE 10.5 (Sep 12, 1995) 10-10 ' Phase 1 ' The Phase 1 plant improvement process can begin upon completion of the permitting process. Preliminary design will start in early January 1996. Irrigation land will be purchased as soon as possible to ensure availability and minimize cost. Final design should require eight ' months. The design and construction project can be broken into multiple construction phases to accommodate a fast-track schedule. Phase 1 improvements should be completed and operational by the end of 1997. ' Phase 2 ' The demonstration wetland constructed under Phase 1 will be evaluated prior to the start of Phase 2 improvements in the fall of 1998. Data acquired from this study will be used in the design of the secondary treatment system improvements. Evaluation of a pilot soil filtration system, if deemed appropriate, would proceed in Phase 2 after the Phase 1 plant improvements have improved the effluent quality. Design of Phase 2 should take approximately eight months. Phase 2 construction will proceed for approximately 18 months, with start-up ' expected by the beginning of 2001. Phase 3 ' Phase 3 design will start in the fall of 2001 and require approximately six months. Construction will begin mid-year in 2002 and be completed by mid-2003—approximately 12 months. t ' Ashland Facilities Plan/September 14, 1995/4384/DRAFr S MINUTES FOR THE REGULAR MEETING ASHLAND CITY COUNCIL September 5, 1995 CALLED TO ORDER Mayor Catherine Golden called the meeting to order at 7:10 p.m., Civic Center Council Chambers. Councilors Reid, Hauck, Hagen, and Winthrop were present, Councilors Laws and Thompson were absent. APPROVAL OF MINUTES The minutes of the Regular meeting of August 15, 1995 were approved with the following corrections; page 5, paragraph 5, deletion of wording on condition #11 "If the"; page 8 paragraph 2, motion does not indicate the vote of the council, should indicate Roll Call vote: Laws, Reid, Hauck, Hagen, Winthrop and Thompson YES. Motion passed. SPECIAL PRESENTATIONS AND AWARDS 1. Ten-year service certificate with perfect attendance record to Larry Murphy, Street Department Utility Worker III. Mayor Golden spoke and presented Larry Murphy with certificate for perfect attendance. 2. Twenty-five year service certificate for Brian Almquist, City Administrator. Mayor Golden acknowledged Brian Almquist, City Administrator for his outstanding excellence and achievement in 25 years of service as City Administrator. Former Mayor of Ashland, Gordon Medaris stated that the City has been rewarded by having Mr. Almquist as its Administrator due to his accomplishments and knowledge. CONSENT AGENDA 1. Minutes of Boards, Commissions and Committees. 2. Monthly Departmental Reports for August, 1995. 3. City Administrator's Monthly Report for August, 1995. . 4. City Attorney's Monthly Report for evaluation. Councilors Reid/Hauck m/s approval of Consent Agenda. Voice vote: all AYES. Motion passed. PUBLIC FORUM Joe Eckhardt/108 Bush Street/statement was read in reference to City Council goal #5, he felt the goal to be pertinent and relevant to current issues. Because Council had not responded to a previously mailed statement by himself, he was concerned that this council goal was not being addressed and does not believe that citizens are being offered the opportunity to voice their opinions. PUBLIC HEARINGS 1. Proposed adoption of "An Ordinance adding Section 9.16.055 to the AMC to require removal of dog waste from public areas." PUBLIC HEARING OPEN: 7:40 p.m. Leon Danielle/1201 Park Street/In favor of proposed ordinance, sites his bad experience with-dog waste. Feels this ordinance will make people more aware and that it is the owners responsibility to clean up after their dogs. 1 Jane Street/180 Mead Street/In favor of proposed ordinance and feels that dog waste is becoming more 9of a hazard. Sites that dog waste is a real health hazard and would like to educate the public of this hazard. Notes that other cities have this type of ordinance. Rick Landt/487 Rock Street/In favor of proposed ordinance. Concerned that ordinance should cover all animal waste rather than just dog waste. PUBLIC HEARING CLOSED: 8:50 p.m. It was clarified for Council that the fine of this ordinance would fall under the general penalty for violation of a City Ordinance which could be a maximum fine of$500.00. Discussion by Council regarding how the ordinance would work regarding city right-of-way and personal property and how these areas were defined. Council requested staff to take steps in publicizing this ordinance for increased education. Councilors Winthrop/Hauck m/s approve first reading of ordinance and move to second reading. Roll Call vote: Reid, Hauck, Hagen and Winthrop YES. Motion passed. 2. Proposed amendments to Open Burning Ordinance to ban open burning from November through February and during fire season. Regional Affairs/Conservation Manager Dick Wanderschied and Fire Chief Keith Woodley reviewed open burning options and presented review of current ordinance. PUBLIC HEARING OPEN: 8:05 p.m. Hershel King/791 Faith/Due to past opposition to open burning in Ashland felt that the burning ban was a good step forward and is concerned that any change would be step backwards. Encouraged the Council to not relax the effort for clean air. Would like to see proposed option reviewed in 1-2 years and is not opposed to recommended option. Vern Crawford/923 Harmony/Encourages balance of air quality and fuel reduction, supports option 4. Wally Sterman/4588 N Pacific Hwy/Central Point/Representing citizens with breathing difficulties. Notes other means of dealing with fire issues. Asks for a two year sunset on the proposed option. Bob Palzer/1610 NW 118 Ct/Portland/Concerned that past progress toward clean air was being challenged. Would like to see burning scheduled at times when it would be a less impact on air quality. Supports the addition of March to allow burning. Does not support any burning during critical period of November 1st through end of January. Supports option 4 and would like to retain a sunset provision. Jan Young/350 High/Supports proposals by Mr. Palzer. Vera Morrell/3196 Dark Hollow/Served on Jackson County Woodstove Committee and is concerned with message that is being sent out regarding air quality. Gordon Wenker/Senior DEQ officer/Noted that we have a delicate air shed and this area is being continuously monitored. State implementation plan states that the area has to maintain a certain air quality level. Concerned that there would need to be balance. The overall amount of pollutant released in the air would need to remain the same, which would need to be monitored. CLOSED PUBLIC HEARING: 8:25 p.m. 2 h4ayor noted that at the time the decision was made to amend the Open Burning Ordinance, the air quality issue was taken seriously. The intention of the ordinance was only to set a two year window in allowing time to clean up the watershed for potential fire danger. The burning would only be allowed if certain criteria was met; moisture content, ventilation regarding pollutants, no fire danger and was not based on dates. After discussion by Council, Fire Chief Woodley and agreement by the Conservation Committee, it was determined that the burning ordinance should be open for entire city and not just property owners who need to do the fuel reduction. Councilors Reid/Winthrop motion to accept staff recommendation of Option #4 with inclusion of ban on burning of lawn clippings and leaves and direction to staff to review ordinance in two years. Voice vote: ALL AYES. Motion passed. UNFINISHED BUSINESS 1. Adoption of findings, conclusions and order on Planning Action /195-036 (Double D Corporation). Councilor Winthrop noted on page 6, ending of first sentence it should read "includes auto, pedestrian, bicycle, and public transit."; and page 7, paragraph seven sentence should read "The City Council finds that the two accesses to the property require the crossing of Interstate 5, and that the two overcrossings do not provide adequate transportation facilities for bicyclists and pedestrians." Councilors Hauck/Reid m/s to approve findings, conclusions and order on Planning Action k95-036 with the noted corrections. Roll Call vote: Reid, Hauck, Hagen, Winthrop YES. Motion passed. NEW AND MISCELLANEOUS BUSINESS 1. Request for sewer connection to property outside the City.Limits but within the Urban Growth Boundary on Hwy. 66, east of Dead Indian Memorial Road (Virgil Osborn). Public Works Director Steve Hall presented request by Virgil Osborn for City sewer service to four tax lots with two houses, one located on lot 900 and one on lot 1000. Map provided to Council indicating where property is located. It was noted that from previous ordinance wording and Council actions and discussions that connections for vacant lots is not specifically provided for under Ashland Municipal Code Section 14.08.030. There have been several instances where connections have been given for future constructions. The previous wording of that section contained limitations as to connection to existing buildings built prior to 1973. In later revisions this wording was dropped but there still exists some confusion as to the actual intent. It was clarified for Council that County verification on the failing of the septic system was not made as it is not required by the City for property inside the urban growth boundary. Virgil Osborn/4770 Glendale Ave N.E./Salem,Or/Requesting connection to City sewer system due to the cost of replacing septic tanks and future costs of connection to City services. City Attorney Nolte clarified for Council that under the current ordinance, the council may allow connections of existing buildings. It is noted that in Councilor Thompson's absence he submitted a letter stating his opposition to this request for city services. 3 Clarification for applicant that dollar amount for SDC charges would be due at the time of connection ant that future amount of these charges is not known, but more likely increase. It was also clarified for applicant that these charges could not be waived. Mayor recommends to council that there be an amendment to current ordinance to include verification on failing systems inside urban growth boundary and that premises include an existing occupied dwelling. No action taken by Council at this time. 2. Oral report on Emigrant Lake Camping Voucher Program proposal. Assistant City Administrator, Peggy Christiansen presented to council update on Camping Voucher Program proposal. The committee spent many hours trying to find programs which would give the ability of this community alternatives for individuals specifically for this community. Continuing progress will be made on the Camping Voucher Program, a hotel/motel program will be enhanced to provide additional services and a Church Emergency Shelter Program is being reviewed. She reported that the Camping Voucher pilot program was not properly presented to the Jackson County Commissioners and because of this was not well received. Committee will continue work on an improved Camping Voucher Program. 3. Request by Councilor Hagen to proceed immediately with RFP for wetlands testing. Councilor Hagen presented memo regarding the WWTP and Wetlands. He reported that due to calls and comments from concerned citizens following the August 15th meeting, he would like to.request further council deliberation over the issue of when to begin wetlands testing. Council discussion regarding deferring the solution and whether or not to begin wetland testing. Councilor Hagen was concerned with waiting to begin wetlands testing and whether wetlands would be possible in 1996. Council directed staff to provide the following information for next Council meeting: 1) Current WWTP data on alum use; 2) What it would take to write an RFP, ie. time, costs, etc. and how it would effect the timeline; 3) Could an RFP for wetlands be put out at the same time as spray irrigation is being evaluated and 4) Report on the benefits of wetlands even if the process through wetlands doesn't meet effluent limits, ie. stormwater runoff. OTHER BUSINESS FROM COUNCIL MEMBERS None ADJOURNMENT Meeting was adjourned at 9:20 p.m. Barbara Christensen, Recorder Catherine M. Golden, Mayor 4 is ss !I PROCLAMATION WHEREAS, the vitality of our nation depends on how safe we keep our homes, neighborhoods, and communities, because crime and fear diminish the quality of life for all; WHEREAS, people of all ages must be made aware of what they can do to prevent themselves, their families, neighborhoods, and workplaces from being harmed by violence, drugs, and other crime; WHEREAS, the personal injury, financial loss, and community 11)jj, deterioration resulting from crime are intolerable and need to be addressed by the whole community; WHEREAS, effective crime prevention programs excel because of partnerships among law enforcement, other government agencies, civic groups, schools and individuals as they help to rebuild a sense of jct Ig', communal responsibility and shared pride; and �2 WHEREAS, crime prevention initiatives are more than self-protection and security, but must promote positive alternatives to delinquency and drugs among young people and emphasize the power of youth to better communities. Sy THEREFORE, 1, Catherine M. Golden, Mayor, do hereby proclaim October 1995 as CRIME PREVENTION MONTH IN ASHLAND and urge all citizens, government agencies, public and private institutions, and businesses to increase their participation in our community's Is. prevention efforts and thereby promote good citizenship. 0 Dated this 19th day of September, 1995. ItA .. ....... Barbara Christensen, Recorder Catherine M. Golden, Mayor y - . .c=i It Anti a4 r i t /A' I �1 n u�r,1l• '. t n ..ta! 11 n s ,run. �n'.sx u •I' `1 vli ul 1 W++c tl f.-- I E• i- t N^w 1 �Nni�n f '7 'Aai ' .�..t✓Pr� i ^ 3e A) _a ai'� .\'s snc N,,.1._ , \• ht + din=, tec n C ea9� Disability Employment Awareness Month ' `s )- •' •,;;�;,:,. WHEREAS, Congress has declared October, 1995, as Disability Employment Awareness Month in the United States, and r' WHEREAS, Governor Kitzhaber has done likewise in the State of �%fn' Oregon, andt('tu WHEREAS, Americans with disabilities have a disproportionately high 7ri %= rate of unemployment, and =-r" ; zl10 WHEREAS, studies have shown that a two-thirds majority of adult ��` ;4 t(4t Americans with disabilities are able and want to work, and r� WHEREAS, architectural communication and attitudinal barriers prevent s people with disabilities from working, and WHEREAS, government budgets are drained by benefits paid to personsit((l' ; with disabilities who want to work and cannot find jobs. r,� NOW, THEREFORE, I, Catherine M. Golden, Mayor of the City of "r _a Ashland, HEREBY proclaim October, 1995 as -:i:. Sam b �Tiet - DISABILITY EMPLOYMENT AWARENESS MONTH T in the city of Ashland. And I ask all citizens of Ashland to join me in z`f Y , J encouraging and promoting the employment of people with disabilities removing g barriers which prevent them from fully participating in all r1Hl�tl aspects of daily living and encouraging independence for all individuals with disabilities. wy L . '•°JN7 �. IN WITNESS WHEREOF, I hereunto set my hand in the City ofzU F Ashland and the State of Oregon on the 19th day of September, 1995. li jgv t p. r t•; Catherine M. Golden Mayor Barbara Christensen City Recorder a.�� } \((r� n )�rt �' t f ' [.. ° \\ a 1. `T \l7�. Fu , - u•�' .`�JN �+n L rt l . rN l ::^ �:.. V. .. • J" t .. ...:� ) tS::it -L .....:. ) 'tt.+.:,4�:. " ✓ ,t.'n 4...: ._1.V\\iN.. •'OF.ASN" Clry of Ashland ° O_FFICE OF TI-E MAYOR 20 E f9ain Street Ashland, OR 57520 not DE1' September 13, 1995 TO: City Council Members FROM: Mayor Golden CP" SUBJECT: Bicycle Commission Appointments I would like to request your approval of the appointment of Janine Reynolds to the vacancy on the Bicycle Commission. Three applications were received. The advertisement is enclosed as are the individual responses. Attachments BICYCLE COMMISSION VACANCY The City of Ashland has one volunteer position vacant on the BICYCLE COMMISSION. The vacant position is for a term that will expire on April 30, 1997. You may contact Pam Barlow, Public Works Administrative Assistant, for further information on the Commission. If you are interested in applying for this vacancy, please send your letter of interest with your resume to Mayor Golden at City Hall, 20 East Main Street. The deadline for applying is Monday, September 11, 1995. Please publish on Tuesday, August 29 and the September 7 Revels' edition. Bill to LPO #10347. Any questions, call Rhonda at 488-6002. Auk .zy , 9s- ���Qyv 7�aI' i nC �ey no l d5 `i 8� of 0 ISE .' OrK-� �6mmi53iU'�- ��� T �/' A11EI X02 3iI�YC�I15T5 I ' A� AWD s(MPIe. L3C 54 mons OVAfOo/la TLMv 1 '{JJ po W 2cer S i 006 6.t.�rc', the C�(^vJn ��I m� Ash �c CfpCtG� �tTPIR / 1 ".r-) h1Ql �a (�,� �i5�-- �(ZCZ-c5 Q�-- n�✓� S�� - 1 w OL 1 bQp�7 d� �w Sold fn �Vf�l fr WWI �jtoo P p Gn— I �. :C!/Y�l✓rl-�Si�7- � `� �QfiSa,�c. rI 4.) (n,Jo1042d ll �d'YY�Mknr �C�ru )<7{( V[ If -/;Pnspo Gi4rr;}. 1 b; � 1 r n f�S41-tA � ��SS �L� G� 6 ; ke �nvol�en CIA i fi S m�-- vP ! I l' J JANINE G. REYNOLDS P.O. BOX 1351 Ashland OR 97520 (503) 982-0210 OBJECTIVE To work as a bicycle mechanic in a shop with a strong customer service mission. Promoting safety, teaching bicycle repair to youth and advocating for better bicycle paths . in our community will be my mission as a new bicycle commissioner. EXPERIENCE . Campus Organizer, Educator/Fund Raiser. Colorado Public Interest Research Group, Denver CO; Mar 92 to Apr 94. PIRG is a national organization with a mission to reform government to protect the environment and public health. I organized students at the university to lead campus and community projects. Volunteer Intern. Breckenridge Outdoor Education Center, Breckenridge CO; May 93 to Aug 93 . Assisted physically, emotionally and developmentally disabled clients in outdoor education programs in quest of fostering the self in a safe and challenging environment. Physical Therapy Aide. Novacare, Inc. , Denver CO; Mar 92 to Apr 93 . Assisted physical therapist in administering therapeutic treatment to nursing home residents. Physical Therapy Aide. Denver Presbyterian/St. Luke's Medical Center, Denver CO; Sept 91 to Jan 93 . Assisted in the rehabilitation of patients. Post-orthopaedic surgeries, mostly total hip and knee replacements, hydrotherapy care, general exercise for cardiac, geriatric and others. Manager. FEATS Sports Specialties, E1 Segundo CA; Dec 90 to Aug 91. Assisted owner with initial opening of sports retail shop. Responsible for daily operations encompassing buying, pricing, customer service, personnel and advertising. Biofeedback Technician/Exercise Therapist. Walker Institute, Pacific Palisades CA; Oct 89 to Sept 90. Neurological recovery institute for spinal-cord injured. I trained in biofeedback, thus enhancing the effectiveness of neuromuscular re-education. Adapted Physical Education Assistant. Fresno State University, Jan 87 to Dec 88; College of the Sequoias, Aug 86 to Dec 86; Fresno Unified School District (initial student teaching) , Jan 86 to May 86. Specific to people with special needs, assisted youth, college-aged students and seniors in activities to promote fitness and recreation through individual and team participation. Activities included teaching swimming, row cycling, rock climbing, aerobics, weight training, range of motion and team sports. Fitness Instructor. YMCA, Visalia CA; Jan 82 to June 83 . Initiated/instructed Rock Aerobic Program. Class size, 100; age range 15-75. Purpose of class was to promote cardiovascular fitness, strength and flexibility. EDUCATION Fresno State University, Fresno CA 93740. Bachelor of Arts, Exercise Physiology, 1988. CERTIFICATES American Red Cross CPR/First Aide, 1995 Lifeguard Certification, 1995 Biofeedback Certification courses at Biofeedback Institute, Los Angeles CA, 1990 Skilled in office organization, computer literate EXTRACURRICULAR ACTIVITIES Big Brothers Big Sisters, 1984-1990 California Association for Physically Handicapped, Hanford CA, 1980-1983 Mountain Bike Racing, mountaineering, playing piano, skating, reading, crotcheting, sewing, playing with children, tantra dancing, questing for simplicity Mayor Cathy Golden 20 Fast Main St. Ashland, OR 97520 August 30, 1995 Dear Mayor Golden: I am writing to express my interest in serving on either or both the ad-hoc Cites izen's Communication Committee and/or the Bicycle Commission. From a brief conversation with Dick Wandersheid I got the impression that the main task of the ad-hoc committee is disseminating information to and from the City of Ashland and the people of Ashland. '1 do not have specific experience with communication issues on this scale, yet my experiences in coaching as well as the business world affordedtme similar experience on a smaller scale: e.g., promoting a team to a community, working with committees in a college setting,and communicating company policy throughout an organization with several field offices in four states. My experience relative to bicycling is long and varied. For nearly a year before my move to Ashland I was involved with the Colorado Bike Coalition(CBC).The CBC's mission was to bring together cycling clubs, bike planners, people in the cycling industry,and the general public, to bring greater exposure to, and development of, bicycling as a primary means of transportation throughout the state of Colorado. Among the board members were the Head Bicycle Planners from Denver and Boulder,owners/managers of several large bike shops, representatives from cycling clubs, and interested individuals such as myself. I was exposed to a vast quantity of ideas and opportunities in the further development of bicycling. , I view myself as open minded,creative,and willing to help Ashland evolve yet retain its distinct character. Thank you for your time and consideration. I look forward to hearing from you (or someone) regarding either of these committees. Sincerely/ Carl S. Beal Enclosure CARL S. MAL 353 IOWA SP. ASHLAND, OR 97520 503-492-4738 Carl S. Beat 353 Iowa Street Ashland, OR 97520 503-482-4738 EDUCATION Psychology - Nasson College Springvale, Maine - 1981 M.S. Sport Management -University of Massachusetts Amherst, MA - 1994 EXPERIENCE Head Soccer Coach The Colorado College (1991-1994) Responsible for all aspects of running a top NCAA Division I women's soccer program. Duties included management of a $300,000 budget, allocating scholarship awards, recruiting student-athletes, hiring and supervision of assistant coaches and team managers, scheduling, team travel arrangements, fund raising; program promotion nationally, within the local community, and among college alumni. Vice-President Shar-Alan Oil Co.(1986-1990) Responsibilities varied from oil and gas marketing, production reports, and office management, to payroll operations for 250 employees in four states. Other duties included management of a 30,000 sq.ft. office building, and bookkeeping for a real estate investment partnership with assets of approximately three million dollars. Graduate Assistant Univ. of Massachusetts(1984-198) Served as Assistant Women's Soccer Coach for an NCAA Division 1 women's soccer program while attending graduate school. Responsible for fund raising, recruiting, and team travel, as well as on field coaching and monitoring student athletes academic progress. Shipping/Receiving Clerk Adventure 16 Outfitters(1982-1983) Job duties included check-in of all inventory in camping/mountaineering store. This entailed inventory control, pricing, and retail presentation. Other responsibilities were product returns, work with wholesalers regarding orders, and distribution of inventory to two branch stores. Front Desk Clerk/Maintenance Vacation Resorts Ltd.(1979-1982) Maintenance duties included, grounds keeping, courtesy shuttle driver, and general upkeep of 250 unit condominium complex at Snowmass (CO) resort. Front desk entailed check-in check-out duties, and guest relations. Also limited experience with reservations. OTHER EXPERIENCE & ACTIVITIES • Lifelong involvement to tennis, sai mg, skiing, backpacking, photography, soccer, bicycling • Collegiate Varsity Soccer & Lacrosse Team Member/Captain • Downhill Spokers Bicycle Tours - Guided tours in U.S., Canada and Europe - 1978 - 1985 • Aqua-Aerobics Instructor - International Sportsmedicine Institute Los Angeles, CA - 1983 • Backcountry skiing, river rafting, mountain biking throughout Colorado, Utah, NM & Arizona • Advanced National Diploma - National Soccer Coaches Association of .America - 1985 • Board Member - Colorado Bike Coalition - 1993 - 94 • Open Water I, NAUI - 1994 • Volunteer Coach - Phoenix H.S. Girls Soccer Team - 1994 - Present REFERENCES AVAILABLE ON REQUEST i 860 Oak st. Ashland, Or. 97520 508482-5701 J September 11, 1995 Mayor Cathy Golden City Hall 20 East Main St. Ashland OR. 97520 re: Bicycle commission vacancy Dear Mayor Golden, I am very interested in being on the bicycle commission. I have lived in Ashland for four years now and would like to return something to this community. The bicycle commission seems to be an ideal way for me to do this. Bicycles have been my mode of transport and recreation for ten years. I am eager to find out more about local government and town planning with respect to the bicycle. I would be very happy to give what I can from my extensive experience as a cyclist in smaller towns and bigger cities, both in Europe and North America Yours sincerely Austin Murphy RESUME Austin Murphy ' 860 Oak St. Ashland, OR, 97520 (503) 482 5701 PERSONAL Birth Date: June 16th 1965 Nationality: Canadian, British, American Green Card Marital Status: Married Health: Excellent Bilingual: English, French. EDUCATION B.Sc. Mathematics -Southern Oregon State College M.A. Honours Social Anthropology St. Andrews University, Scotland WORK HISTORY Cycle Sport, Ashland, OR. USA. April 1995 - present. Mechanic and sales person. Rydex Industries. Vancouver, B.C. Canada. August 1990 - January 1991. Computer programmer. Benndorf Versta. Vancouver, B.C. Canada. April 1990 - August 1990. Computer programmer. The First National Bank of Boston. London U.K. December 1988 - January 1990. Computer programmer. Cap Industry. London U.K. June 1988 - December 1988. Computer trainee. ASHLAND PLANNING COMMISSION REGULAR MEETING MINUTES AUGUST 8, 1995 CALL TO ORDER The meeting was called to order at 7:10 p.m. by Chairperson Barbara Jarvis. Other Commissioners present were Bass, Giordano, Bingham, Cloer, Finkle, Carr and Howe. Armitage was absent. Staff present were Molnar, Knox, Madding and Yates. APPROVAL OF MINUTES AND FINDINGS Carr moved to approve the Minutes of the July 11, 1995 meeting. Cloer seconded the motion and the Minutes were approved. PUBLIC FORUM No one came forth from the audience to speak. Jarvis extended her thanks to Steve Armitage for chairing July's meeting, her appreciation to Jim Hibbert for his years of service on the Planning Commission and a welcome to Anna Howe to the Planning Commission. TYPE II PLANNING ACTIONS PLANNING ACTION 95-074 REQUEST FOR OUTLINE PLAN APPROVAL OF A RETIREMENT COMMUNITY ULTIMATELY CONSISTING OF SINGLE FAMILY DETACHED HOMES, SINGLE FAMILY ATTACHED HOMES INCLUDING DUPLEXES AND COTTAGES BUILT IN CLUSTERS OF FOUR, SIX AND EIGHT, A COMMUNITY CENTER, APARTMENTS, AN ASSISTED LIVING FACILITY, AND A MAINTENANCE BUILDING. APPLICANT. MADELINE AND HUNTER HILL The applicant submitted a letter withdrawing their application. PLANNING ACTION 95-084 REQUEST FOR OUTLINE PLAN AND SITE REVIEW APPROVAL FOR A TEN-LOT, TEN-UNIT (NINE TWO-STORY TOWNHOUSES AND ONE SINGLE STORY TOWNHOUSES) MULTI-FAMILY DEVELOPMENT LOCATED AT THE SOUTHEAST CORNER OF SISKIYOU BOULEVARD AND MARY JANE AVENUE. APPLICANT. RICHARD E. BOULTON Site Visits and Ex Parte Contacts Howe, Carr, Finkle, Cloer, Bingham and Jarvis had site visits. Giordano disclosed that a number of years ago he did about one hour of work for someone (could not recall the name) to find out the status of the property. He felt he could be fair in this current action. Bass declared a conflict of interest and stepped down. STAFF REPORT Madding gave a brief history of the site and a detailed description of the proposal which includes ten units with one-car garages that will be individually owned. Ingress and egress to the property is from Mary Jane. The applicant has shown grass pavers for the driveways and Staff is not certain about the long-term maintenance and viability of the pavers. Staff has recommended approval of the proposal with the attached Conditions. Howe wondered how much parking was available in front of the garage. Madding indicated there would be approximately six spaces and with the added.five guest parking spaces, this would be 11 spaces. Also, is there anyplace for public bike parking? Madding explained that bike parking was provided inside the garages. Carr asked about on-street parking and Madding said there was an error in the Staff Report and the applicant is asking for three on-street parking credits. PUBLIC HEARING RICHARD BOULTON, 130 S. W. Bancroft Road, Portland, OR, President of Janus Corporation,,introduced the development team. RICK VEZIE, Vezie and Associates, Ashland ERIC JOHNSON AND DICK BATH, Hardey Engineering SUSIE BROWN, Absolute Realty DAN BISH, Plant Oregon (not present) BOULTON stated that the proposal meets or exceeds all standards set by the City. The units should attract active, mature individuals, seniors, or young families including two handicapped accessible units. The design of the development and placement in the neighborhood will buffer Mary Jane from Siskiyou. The development would add to the housing stock at the south end of Ashland. A fence will be constructed along the south side at the corner of Mary Jane to the corner of the property. Bike parking has been provided in the garages. There is room in front of the two extra parking spaces on the south side next to the dumpster area where a bike rack could be placed. (Near the three bedroom units.) Boulton ASIUw1m PLANNING COMMISSION 2 REGUUW MEETING AUGUST 8,1995 MINUTES said they have not come to a firm decision on the grass pavers. They are considering hard surface treadways through the development and the grass pavers in between and the sides and in front of the garages. They will be working with Staff before final approval. Giordano is concerned about the repeated travel over the grass pavers and that they could look terrible after awhile. Giordano liked the looks but thought it could be a maintenance nightmare. Jarvis presumed from the applicant's findings that they received the necessary documentation from the various City departments that the criteria have been met. Vezie said the documentation is from the pre-application comments. Madding concurred that the criteria have been met. Cloer addressed Bass' letter regarding setbacks. Vezie said this issue was addressed with Staff initially. Molnar explained Staff's interpretation of the setbacks and the way they have consistently applied this interpretation in the past. Staff looked at the corner lot definition. Siskiyou is considered the front yard for this one tax lot. (This is the narrower frontage.) Under the Performance Standards Chapter 18.88.100, the setbacks fall to the parent zone. The City Attorney has interpreted the setback as the perimeter of the parent parcel with Siskiyou the front yard and Mary Jane the side yard. Howe wondered what the applicant's reaction was to Bass' suggestion to have an arborist help with the trimming and maintain the root areas. Boulton indicated that these things have been agreed to with Bass in previous conversations. Howe suggested the use of grass pavers for the one double parking space near the trees to allow for the access for air and water to the tree roots. RON BASS, 2190 Siskiyou Boulevard, questioned the setback interpretation of whether his property is the side or the back. The rear of the two homes are facing his property. Also, the mature trees on his property are three to four feet from the property line and hang over 25 to 30 feet. He is concerned that the trees be kept as in tact as possible. He realizes some selective tree trimming will be necessary. The Tree Commission expressed some concern about the root system and made an informal recommendation the applicant be as careful as possible not to disrupt the root system. Bingham wondered if the project were pushed back, could it still be done as proposed? Bass said he met with the applicant and the applicant said it was tightly designed and could not be pushed back. ASHLAND PLANNING COMMISSION _ 3 REGULAR MEETING AUGUST s,1995 MINUTES Jarvis asked if Bass needed any screening between his property and the development. Bass said the applicants are proposing a privacy fence from his garage on back but in the front he suggested to the applicant a rail fence that would still leave an open feel. Giordano asked if Bass was concerned with the air-conditioning units located about three feet from his property line. Staff said mechanical equipment cannot be located in the setback area so that will be included as a Condition. Rebuttal Vezie believes Siskiyou should be held as the front yard setback. As far as moving the project a few feet to the west, it would be impossible to provide as much apron parking as the development is showing now. Jarvis asked if the applicant would mind if a Condition is added to ask an arborist to be involved in dealing with the trees. Boulton had no objection. Boulton explained that when the project was designed they took into consideration the trees and buildings on Bass' property. Units five and six are aligned with the mature trees and the garage. Madding suggested wording for two added Conditions. Condition 13: 'That temporary protective fencing be placed around the trees prior to site preparation. That if construction is to take place within the canopy of trees, an arborist be retained on site during construction. Also, that a pruning plan be reviewed at the time of Final Plan approval". Condition 14: 'That mechanical equipment be located outside the setback areas". Boulton asked if an arborist had to be on-site at all times? Staff answered no, just to make sure the trees are handled properly. COMMISSIONERS DISCUSSION AND MOTION Giordano had reservations about the limited parking especially if grass pavers are used, but this will undoubtedly be worked out at Final Plan. Bingham shared Giordano's concern about grass pavers. Howe would like to see an area povided for guest bike parking and vehicular parking in back of Unit 4 to be kept open with grass pavers or something similar to allow maximum root growth for the mature trees. ASFLLAKO PANNING COMMISSION 4 REGULAN MEETING AUGUST S.1995 MINUTES Jarvis wanted to add to Condition 12 the following: "....to insure that the grass pavers will be sufficient to deal with the proposed traffic in that area". Howe moved to add Condition 15: 'That provisions be made for four exterior bicycle parking spaces". Carr seconded the motion and it carried unanimously. Howe moved to add Condition 16: "That there be grass pavers or other permeable material maintained for the compact parking spaces in back of Unit 4". Carr seconded the motion. Finkle commented that the trees are along the whole area and would like the developer, landscape architect, and arborist to decide what is best for the trees. The motion carried with Howe, Bingham, Jarvis, and Giordano voting "yes" and Carr, Finkle, and Cloer voting "no". Carr moved to approve Planning Action 95-084 with the 12 original and four added Conditions. Howe seconded the motion and it carried unanimously. TYPE III PUBLIC HEARING PLANNING ACTION 95-053 AMENDMENT TO THE SITE DESIGN AND USE STANDARDS CHAPTER 18.72 OF THE LAND USE ORDINANCE REQUIRING THE PROVISION OF RECYCLING FACILITIES FOR ALL COMMERCIAL AND MULTI-FAMILY PROJECTS. STAFF REPORT The Conservation Committee met and suggested the amendment. The suggestion for recycling in the past has come up over and over again under Site Review and has become a standard Condition to add recycling facilities. Bingham said the wording is not very specific. He thought a dumpster would be used and all recycling materials would be mixed up. Should some language be added about compartmentalized recycling? He is also concerned about keeping the facilities clean and maintained. Finkle is not comfortable with the language as it does not allow for much flexibility, for example, that the recycling area should be next to the solid waste area. In some cases, that might not be the best situation. If a common receptacle is not provided, is an Ashland Sanitary bin provided? Carr thought the wording "opportunity to recycle site" and the "common waste" is vague. Molnar said the terms are defined in the ordinance. ASHLAND PLANNING COMMISSION 5 REGULAR MEETING AUGUST'8,1995 MINUTES PUBLIC HEARING Hagen said the term "opportunity to recycle" is out of the State law. The reason for instructing the landlords to provide the blue Ashland Sanitary bins in the units is because there is a better chance the bin would stay in the unit when renters leave (it's part of the property, not their own). There is an ordinance that requires the landlord keep this area clean and gives sorting instructions. It is not tied into the land use ordinance. Hagen said the intent is to make recycling as easy as possible and that by providing it next to the garbage, it would be a reminder to tenants to use and also an opportunity to educate as to what is recyclable. , Finkle suggested that in A. and B.2 - "...shall provide a site of equal or greater size adjacent to 'or with access comparable' to the solid waste receptacle... Most of the Commissioners agreed that "opportunity to recycle" should be shortened to "recycle" but settled for adding hyphens (opportunity-to-recycle). Cloer moved to recommend that Planning Action 95-053 be presented to the City Council with the Planning Commissions suggested changes. Howe seconded the motion and it carried unanimously. APPROVAL OF THE FINDINGS Planning Action 95-074 - Finkle moved to approve and Carr seconded the motion. Howe noted in Section 3, Item 2, "...area approved is as indicated on Staff Exhibit W." Staff Exhibit "A" is just the housing area and the Commission had included the roadway and the open space as part of the plan approval. On number 9 on the last sheet, it is clear that the open space is to be connected to the development. She would like Item 2 to say: "Area approved is as indicated on Staff Exhibit "A" as modified by Condition 9." Finkle amended his motion to include the correction. Carr seconded and the amended motion carried with Giordano abstaining. Planning Action 95-057 - Finkle moved to approve and Howe seconded. The motion carried unanimously. ASNIAlID PUWNNIG COMMISSION 6 RE ILM MEEnNG AUGUST 8,1995 MINUIEs TYPE II PUBLIC HEARING PLANNING ACTION 95-085 REQUEST FOR OUTLINE PLAN APPROVAL OF A 55-LOT SUBDIVISION UNDER THE PERFORMANCE STANDARDS OPTION, LOCATED ON THE WEST SIDE OF NORTH MOUNTAIN AVENUE AT HERSEY STREET. A PHYSICAL CONSTRAINTS REVIEW PERMIT IS ALSO REQUESTED TO ALLOW FOR MODIFICATIONS TO A SEASONAL DRAINAGE ON THE PROPERTY. APPLICANT: DONOVAN GILLILAND Site Visits and Ex Parte Contacts Giordano is the agent for the applicant and he stepped down. Site visits were made by Bass, Cloer, Finkle, Bingham and Carr. Howe was hampered in her site visit by a barbed wire fence and no visible sign. Jarvis viewed the site from the Williamson Way area and noted blackberries growing and wondered If the water tables were described or involved. STAFF REPORT Molnar gave some background about the site and detailed description of the proposal. The proposal is for a 55-lot subdivision. There are two entrances to the project: one on Mountain and one on Hersey. Staff has a major concern with the treatment of the drainage way; first as an amenity and second as a storm drain facility. The City's master storm drain plan notes this area as a significant part of the City's storm drain system and calls for a 42 inch culvert. Staff is hesitant to give approval to this part of the plan without first studying in detail, what will be involved in modifying the drainage way on this property to make it a viable part of the storm drainage system. Staff does not really know at this time how much fill will be needed to fill the drainage way area and if the dimensional requirements of the open space are wide enough to accommodate the culverting. Molnar noted there is an alley system that surrounds the drainage way providing rear access to 14 units but also involves two additional culverts. Part of the review is to keep culverting to a minimum and reduce the changes to the area. Staff feels there might be some slight modifications that could occur to the alleyway to reduce the number of culverts needed by creating common driveways to four of the units. This would cause less disruption to the drainage way. Staff had some discrepancies with the applicant with reference to the open space calculations. The applicant considered the planting strips as part of the open space, ASHLAND PLANNING COMMISSION 7 REGULAR MEETING AUGUST 8,1995 MINUTES therefore, Staff has calculated 54 units rather than 55. If the alleyway was removed, there would probably be enough open space to maintain 55 units. Staff is recommending that Outline Plan approval be granted for the area south of the drainage way and is included in a Staff exhibit to explore different designs for the drainage way. Bass asked if it was Staff's opinion that it would not matter to separate the project and Molnar responded that he did not feel the area south of the drainage way would have to be modified unless as a result of the deletion of units 1A and 2 the applicant wanted to relocate one unit to the area for which Staff is recommending approval. The Commissioners discussed that additional development will increase traffic and the need for a four-way stop at Mountain and E. Main. Carr suggested that if there were peak traffic times, that the Police Department could provide an officer to direct traffic. Howe wondered about the street at the southern border of the property and H the street is designed to continue up the hill and if so, have provisions been made for a hammerhead? Molnar said at this point, no, however, it should be addressed. . There is an existing house at the southern edge of the property with a very large yard and Howe questioned if that land was subdividable. Molnar understood the owner of the residence wanted to have a larger lot to maintain a buffer between the house and project. CARR MOVED TO CONTINUE THE MEETING UNTIL 10:30 P.M. THE MOTION WAS SECONDED AND CARRIED. PUBLIC HEARING DONOVAN GILLILAND TOM GIORDANO, 157 Morning Light Drive, agent for the applicant stated that he believes this project meets many of the City's desires for neo-traditional design. The larger lot (with the existing house) belongs to the owner's mother and she wanted the larger lot. Giordano disagrees with Staff with the regard to the design and layout of the drainage system. The alleyways provide a continuous loop through the development. He had a wetlands consultant that they met with and came up with a design that met with the consultant's recommendations. The proposal should enhance the drainage ditch. He believes they have adequately addressed the criteria to support the design. ASHLAW PLANPUNG COMMISSION 0 REGULM MEETING A WUSr 8,ISM MINUTES Giordano presented photos of the site, an aerial map and a topographic map. At Final Plan, the applicant will have a licensed landscape architect and engineer who will work with the wetlands engineer to finalize a design to show the Commission how the drainage area will look. The applicant will make Unit 35A an affordable unit which will give the bonus density needed and a total of 55 lots. They designated a six inch water line and it should have been eight inch. The applicant would be happy to participate in a local improvement district for a signalization of Mountain and E. Main Street. He is also supportive of a four-way stop sign or perhaps a traffic circle. A hammerhead turnaround can be accommodated, if the Commission desires. Howe wondered where the second pond gets its water and where the water goes. Giordano understood that the pond was created for irrigation for livestock. It does not hold that much water but has the potential to hold water. It is on the City's wetland map and they keeping it as a wetland. It will be cleaned out. It filters water that comes from the storm drain upstream before entering Bear Creek. All the interior storm drain systems will be tying into the pond area that will be created. Howe asked the applicant's reaction to elimination of the alleyway system and the possibility of shared driveways. Giordano feels strongly about keeping the alley system. He distributed an alternative that he does not like as well because it does not align the alleys. Gilliland calculated there was less impervious surface with the alley system than if driveways were created. Molnar further explained the problem with the "crossings". How much engineering is involved to create the manmade crossing of the culvert to make a house fit. It will take a substantial amount of fill for each crossing. Is there a better design? Does the Commission want them filled? The City has made an effort to identify these places to limit culverting because it is a manmade disturbance to a natural area. How much of the drainage way is going to be filled? If this area is not filled, it will leave a larger area to create a riparian area. There is just not enough information to make the finding. Engineered studies would be helpful. CARR MOVED TO CONTINUE THE MEETING UNTIL 11:00 P.M. THE MOTION WAS SECONDED AND CARRIED. ASHUWD PUWNING COMMISSION - 8 REMM MEETING AUGUST 8,1895 MINUTES [CONTINUATION OF PUBLIC HEARING The following planning action has been continued until the September meeting. PLANNING ACTION 95-075 963 "B" STREET APPLICANT: WILLIAM BARCHET] PUBLIC HEARING JILL MURPHEY, 492 Lynn Street, stated that the whole neighborhood had concerns about density and traffic. There is a problem with school buses turning onto East Main. The northern portion of the property is standing in water anytime from November through April. It goes against the Goal of Chapter 4, to protect the quality of riparian lands and preserve wildlife habitat. It is a major storm drain area. Murphy made further references to the Comprehensive Plan which are outlined in the letter submitted to the Planning Commission. Murphey shared Staff's concerns with storm drains. What happens if the pond overflows? She is concerned with contamination from the "A" Street property. Are Hersey and Mountain at capacity? She is in agreement with Staff on the density bonus calculations. She would like nothing built on the flat area. JOE GECSEY, 495 Lynn Street, is concerned with density. He referred to criteria B and discussed the high probability of a sports park on Mountain Avenue and the width of Mountain Avenue. Is it wide enough to allow for a sidewalk and bikeway on the opposite site? He mentioned the poor visibility at Hersey Street and the potential problems at Mountain and E. Main Street. Gecsey wondered if anyone will benefit from the proposed open space (criteria C). MARIE MOREHEAD, 310 No. Mountain, agreed with Murphey on traffic at Mountain and E. Main. She is concerned that the only access to the units on Mountain is along the alleyway. This seems like a long flag lot. How is the dairy barn being accessed? Is there a turnaround for emergency vehicles? Are the units energy efficient? The hearing will be continued at the September regular meeting. Giordano waived his 120 day time limit for approval. The hearing will be left open for additional testimony. ADJOURNMENT The meeting was adjourned at 11:00 p.m. ASNUWD PUWNM COMMISSION 10 RECUIwe LWJEnNG AUMM e,19M MINUTES ASHLAND PLANNING COMMISSION HEARINGS BOARD MINUTES AUGUST 8, 1995 CALL TO ORDER The meeting was called to order at 1:35 p.m. by Jenifer Carr. Other Commissioners present were Finkle and goer. Staff present were Molnar, Madding and Yates. APPROVAL OF MINUTES AND FINDINGS Finkle amended Page 1 of the Minutes under Eva Cooley's testimony (next to last sentence) to read: Cooley prefers the alley access 'Instead of access off a flag drive". Also, Condition 12 of the Findings should read: 'That during construction of the new home, the cement, and truss work fl feasible, shall be completed...". Cloer moved to approve the Minutes and Findings as amended, Finkle seconded and all approved. TYPE 11 PLANNING ACTION PLANNING ACTION 95-068 REQUEST FOR A CONDITIONAL USE PERMIT AND SITE REVIEW FOR THE CONSTRUCTION OF AN ACCESSORY RESIDENTIAL UNIT 364 LIBERTY STREET APPLICANT: THE LITHIA GROUP STAFF REPORT Refer to the Staff Report for detailed information of the application. The proposed unit will be accessed off the alley with a total of four parking spaces required. Since there was no curb cut on Liberty for the unit, it seemed appropriate for the unit to be accessed off the alley to minimize the Impact. Staff recommends approval for the unit with the attached Conditions. Finkle inquired about fire truck access. Molnar said a Condition could be added that before occupancy, trimming of vegetation could be required to make room for Ingress and egress for fire apparatus. PUBLIC HEARING BOB BURTON, 544 Prim Street, was asked by Finkle if he would be willing to trim the overgrown vegetation along the alley and to work with the Fire Department and neighbors to get better clearance on the alley. Burton said he would do what is necessary to help In trimming trees and grade the alley. JEAN THOMPSON, 357 Liberty Street, requested denial of the Conditional Use Permit because the property and house flood during a heavy rain. She does not want additional cars parked on the street because the street sweeper cannot clear debris and during snow, cars parked risk being hit by cars coming off Pennsylvania. Thompson is concerned about fire protection and the narrowness of the alley. CHARLOTTE HANNAN, 821 Indiana Street, owns the property at 354 Liberty Street and she is concerned about adding another residence on the property, and narrow alley access. She would like better street lighting on Liberty because of the large existing trees. Hannan also referred to storm water sheeting from Pennsylvania to Liberty with no place for the water to go. PHIL THOMPSON, 357 Liberty Street, expressed concerns about the different widths of the alley and noted there is a brick wall, buildings, fences that will need to be removed. There will be additional dust from the alley. He was concemed about the distance of the fire hydrant to the property. Rebuttal BOB BURTON explained the garage is off-set 20 feet from the alley so there would be no problem turning Into and backing out of the garage. The alley is currently in use; there is an apartment behind the existing house and cars come and go frequently. Burton will address drainage according to the City's requirements. His tenants in the existing house have not complained about flooding. Cloer said that if this structure is to be non-owner occupied, could the neighbors could be assured the property will be maintained? Burton said he provides yard maintenance for the rentals. COMMISSIONERS DISCUSSION AND MOTION Finkle was most concemed with fire truck access and the obvious narrowness of the alley. Molnar assured Finkle that the Fire Department has planned a staging area on Liberty Street in the event of a fire, but If the Fire Department's requirements were not met, a provision could be added to require a residential fire sprinkler system. That would be done at the building permit stage. Discussion ensued regarding storm drain runoff and it was decided that a Condition be added that the applicant submit a drainage plan for the site to be reviewed and approved by the Building Department at the time the building permit is to be Issued. Cloer suggested adding a Condition to address possible Fire Department concerns. Madding suggested: 'All requirements, including trimming of vegetation to be approved by the Fire Department prior to issuance of a Certificate of Occupancy.' RE-OPEN THE PUBLIC HEARING Can asked Burton If he was planning to bring heavy equipment down the alley during construction. Burton affirmed. CLOSED PUBLIC HEARING (CONTINUE COMMISSIONERS DISCUSSION AND MOTION) The Commissioners agreed to add a Condition the applicant be responsible for the alley from Henry to the site (including the rear property line of the site) and that the alley be graded and surfaced with crushed rock, where appropriate, in accordance with the Engineering Department, prior to a Certificate of Occupancy. Cloer moved to approve with the above Conditions relating to Fire Department requirements, drainage and alley improvements. Finkle seconded the motion and it carried unanimously. Finkle suggested to Staff that someone put together a one page form to have available at the meetings so when neighbors have concerns about things that are not within the Planning Commission's purview, they can fill out the forth and Staff would see that it was routed to the appropriate department for follow- up. The form would include the name and phone number of the person who expressed the concern. ASHLAND PLANNING COMMISSION 2 HEARINGS BOARD MINUTES AUGUST 8,1995 TYPE 1 PLANNING ACTIONS PLANNING ACTION 95-066 REQUEST FOR A SITE REVIEW FOR THE CONSTRUCTION OF NEW COMMERCIAL BUILDING LOCATED ON FOURTH STREET, NEAR 'AN STREET. APPLICANT: FRANK PAPEN This action was approved. PLANNING ACTION 95-079 REQUEST FOR A CONDITIONAL USE PERMIT FOR A TEMPORARY USE TO OPERATE A SAUSAGE CART ON VACANT LOT WEST OF 325 'A' STREET. APPLICANT: CAROLE KLEIN/CAMILLA CASSITY This action was approved. PLANNING ACTION 95-080 REQUEST FOR A CONDITIONAL USE PERMIT TO ALLOW TRANSFER OF OWNERSHIP OF THE FIVE UNIT TRAVELLER'S ACCOMMODATION 261 W. HERSEY STREET. APPLICANT: WILLIAM M. FAIIA/CORBET AND GERALDINE UNMACK This action was approved. PLANNING ACTION 95-081 REQUEST FOR A CONDITIONAL USE PERMIT TO ADOPT A SIGN POLICY FOR THE SO ZONE (SOSC) THAT WOULD ALLOW THE COLLEGE TO ERECT OR REPLACE SIGNS AROUND THE CAMPUS BY OBTAINING ROUTINE SIGN PERMITS BUT WITHOUT THE NEED FOR A CONDITIONAL USE PERMIT FOR EACH SIGN. APPLICANT: SOUTHERN OREGON STATE COLLEGE This action was approved. PLANNING ACTION 95-083 REQUEST FOR A CONDITIONAL USE PERMIT TO OPERATE AN OUTDOOR MARKETPLACE CONSISTING OF ORGANIC PRODUCE AND FLOWERS LOCATED AT THE NORTHEAST.CORNER OF THE ELKS PARKING LOT AT SECOND STREET AND LITHIA WAY. APPLICANT: VINCENT SANCHEZ Cloer wanted assurance that any food or crafts would be locally produced. Add wording to Condition 2 'locally produced foods and crafts'. PLANNING ACTION 95-087 REQUEST FOR A SITE REVIEW TO CONSTRUCT A TWO-STORY 3729 SQUARE FOOT COMMERCIAL/RESIDENTIAL BUILDING ON THE SOUTHEAST CORNER OF SECOND AND EAST MAIN STREETS. APPLICANT: JOHN FIELDS ASHLAND PLANNING COMMSSM s HEARRIM BOARD MINUTES AUGUST 6,1995 This action was approved. PLANNING ACTION 95-088 REQUEST FOR A SITE REVIEW FOR A 2500 SQUARE FOOT ADDITION TO AN EXISTING HAIR SALON LOCATED AT 2425 SISKIYOU BOULEVARD (ADDITION TO INCLUDE MASSAGE/FACIAL ROOMS, HYDROTHERAPY TUB, RETAIL SPACE, YOGA, WORKSHOP). APPLICANT: SUZANNE AND WADE MCQUEEN This action was approved. PLANNING ACTION 95-077 REQUEST FOR A MINOR LAND PARTITION TO DIVIDE A PARCEL INTO TWO LOTS WITH A FLAG DRIVE ACCESSING THE REAR PARCEL 842 CLAY STREET. A REQUEST WAS PREVIOUSLY APPROVED BUT APPROVAL HAS EXPIRED. APPLICANT: RALPH GEORGE This action was approved. PLANNING ACTION 95-091 REQUEST FOR A MINOR LAND PARTITION AND BOUNDARY LINE ADJUSTMENT TO DIVIDE A PARCEL INTO FOUR LOTS. LOCATED AT 51 WATER STREET. APPLICANT: LLOYD M. HAINES AND M. MICHAEL DOYLE This action was approved. ADJOURNMENT The meeting was adjourned at 3:00 P.M. ASHLAND PLANKRIG COMMISSION 4 HEAR NM BOARD MINUTES AUGUST 8,1995 g. FOREST COMMISSION z ) Regular Meeting August 9, 1995 Members Present: Chairman Bill Robertson; Don Ferguson; Lenny Neimark; Thomas Sander; Robert Asher; Pete Seda. Staff present: Keith Woodley, Pam Barlow and Caralyn Dusenberry. I. Call to Order Robertson called the meeting to order at 7:10 p.m. II. Minutes of Meeting: May 10, 1995 Robertson stated the minutes for the May 10th meeting.were approved as presented. Welcome New Forest Commissioner: Melanie McGee McGee was not able to attend because of previous commitment. III. Items For Discussion: A. Report on Forest Closures/Fire Season: Woodley Woodley stated this has been a good year. Tall grass abatement is a problem because of the rain. Fire risk is lower than it has been in the past ten years. Woodley stated he met with Linda Duffy, U S Forest Service, Ashland District, and they are not going to open the gate to the 2060 road at Bull Gap. She told Woodley that funds have been drastically reduced. The gates to the roads will remain locked until response is received from the public. Woodley understood Duffy would be locking all gates, and sending notices. Benson liked the idea but PAGE" l—(c:fores1\min=s\aug95.1Ain) the public needs to have access to the nature trail. There are two miles of road that are not being maintained. It is in the County, but without an easement or other road dedication, so they will not grade it. Hunting season road closures have not been determined yet. Woodley was hoping that people would take advantage of the period to use chain saws and cut the high vegetation. Discussion was held in reference to the Parks Department allowing the public to use their chipper. Private landscaping businesses charge $80.00 per hour for the use of a chipper and one employee. Discussion was held on getting the publics attention on fire hazard. Discussion was held on notifying the public by distribution of a flyer. Barlow requested Commissioner Sander to prepare recommendations for a television commercial. Discussion was held on what areas to advertise within and the sharing of costs for the advertise with other agencies. B. Staff Recommendation for Fall Project Prioritization Barlow stated she met with Marty Main. They discussed these issues: (1) Walker Street right-of-way (County right-of-way) being a problem. It is the County's responsibility. (2) Removal of dead and dying materials on all City-owned property. This could be coordinated with the Parks Department. (3) Winburn Camp needs to be looked at and checked for merchantable timber. Discussion was held on the amount of timber and the purpose of removing the dead and dying timber, commercial thinning, and prescription advice from Marty Main. Forest health and fire control is the top priority. Discussion was held on what has been done in the past and what needs to be done in the future. C. Interface Contracting: Comments on the Morton Street Parcel: Barlow asked the public to respond to the Morton Street parcel. From the City's standpoint it was very good. Americo helped. No complaints were received in the Public Works Department. Several of the neighbors were pleased, except for more trees were being removed than had been expected. Poison Oak is a big problem for the neighbors. Woodley distributed memo in reference to "Status Of Morton Street Project" (see attached). Discussion was held in reference to Commission members visiting project. D. Commission Direction: Facilitated by Commissioner Ferguson: Discussion was held on the Commission's 1996 calendar. The Commission will strive to work on suppression efficiency; public education; risk management (ignition reduction); hazard management (fuel reduction); and clean air restrictions which stem from the Clean Air Act. Ferguson will expand on these issues at the next regular Forest Commission meeting. E. Other PAGE 2 c=:roR.f "m:fe"e9s.n,i") IV. Review/Set Commission Calendar: A. Joint Committee Interface Hike: Schedule Fall V. Other Business: One of the interests is to resolve problems as to the precise location of the 80 acre parcel of land above the old Granite Pit on Grandview. Northwest Ashland has new water and sewer lines that will bring more building. The situation challenging there, due to steep slopes with little merchantable timer, but with lots of manzanita brush, which is something that will have to be addressed. The Watershed is not being logged for value of the timber. Projects on the lower elevations will not have financial return other than aesthetics, forest health and fire protection. Discussion was held on City and County restrictions for fire protection in reference to the issuance of building permits. VI. Adjournment: Meeting adjourned when Seda and Neimark left to attend other meetings (8:30 p.m.). Respectfully submitted, Caralyn Dusenberry Administrative Secretary Public Works Administration PAGE 3-(c:romt\mfnums\sug95.Min) a BICYCLE COMMISSION August 15, 1995 MEETING MINUTES �r COMMISSIONERS PRESENT: Rees Jones; Susan Reid; Sarada; Jack Hendricks; Keous Noyes; and Larry Hobbs. Staff present: Pam Barlow. Ken Hagen, City Council. I. CALL TO ORDER: Chairman Reid called the meeting to order at 12:10 p.m. II. APPROVAL OF IMNUTES: June 20, 1995 Jones moved the approval of the minutes. Hobbs seconded. Motion approved. III. ITEMS FOR DISCUSSION: A. Review of draft Pedestrian/Bicycle Element of the Transportation Plan. (PLEASE Read in advance and come prepared with comments.) Maria Harris, Planning Department, was introduced. She commented on Pedestrian/Bicycle element of the Transportation Chapter of the Comprehensive Plan. Decision to drive is often an unconscious decision or "uninformed". Sarada stated she saw "grandma's riding beater bikes up and down steep hills in Italian cities built on cliffs." She knows that technically it is possible to bicycle a hilly city. Our resistance is a cultural bias. B. Facility Development: PAGE I—(c:bike\mi.n es%aug95.Nfin) Bicycle Master Plan: Council action next steps: Jones and Noyes will follow the Transportation Element revisions at the next TPAX meeting. Prioritizing Projects/Set Criteria: Bicycle facilities may need to be prioritized for construction. Criteria needs to be determined for priorities. Jones noted all the system is needed. Central Ashland Bikepath Street Crossings: Signing at the Bikepath's intersections with Mountain, East Main, and Walker was discussed. Stop signs on the bicycle path were discussed and rejected. C. Bicycle Safety Education: Reid, Barlow: Education of both cyclists and auto drivers is critical for safety, and skill training. D. No One-way Street Policy: Rees Commissioner Jones strongly objects to any more streets or alleys being made one-way. They are an obstacle to bicyclists. Of particular concern is First Street from "B" to "A" Street. E. Other: IV. COMMENTS: Commission or Spectators Next Agenda: Facility Plans; Update of Comprehensive Plan; Draft of Ads for newspaper. V. INFORMATIONAL ITEMS: VI. ADJOURNMENT: There being no further business the meeting adjourned at 1:00 p.m. Respectfully submitted by, Caralyn Dusenberry/Pam Barlow Administrative Secretary PAGE 2-(<:biWmLiut 3\3ug95.b1in) ASHLAND TRAFFIC SAFETY COMMISSION Thursday, August 24, 1995 Regular Meeting MEMBERS PRESENT: Ken Hagen; Walter Schraub; Susan Beardsley; Christine Schumacher. Staff present: Officer Brent Jensen; Pam Barlow, and Caralyn Dusenberry. I. CALL TO ORDER: 7:00 p.m. COUNCIL CHAMBERS: Commissioner Schraub called the meeting to order at 7:34 P.M. II. APPROVAL OF MINUTES: Thursday, June 22nd, 1995 Jensen stated Section III, item 6 should read "signs are enforceable but, difficult". Schraub stated the minutes were approved as corrected. III. ITEMS FOR DISCUSSION: 1. Public Forum: Janet William, 1115 Oak Street, stated Nevada Street has a lot of pedestrian traffic, primarily children walking to Helman School. Her concern is the fact there is not a sidewalk. She would like to see the City place a walkway on the pavement along Nevada Street between Oak Street and Helman. 2. Proposed Height Restriction for Vehicles Parking_ at Corners with Vision Clearance Problems: Traffic Regulation Modification of Downtown Parking Plan: Discussion was held on standard height of different types of vehicles. It was recommended that more research be done in reference to height of vehicles. The Commission agreed that the general idea of the regulations were good. Jensen will do the research. PAGE 1-(c:Inl4ninutes\sug95.Min) 3. Extend Head-in Parking Area on East Side of Winburn Way: Barlow presented, on the overhead projector, a proposed parking area for the East side of Winbum Way near the Lithia Park band shell. Tourists use head-in parking already. Barlow stated two more handicap spaces could be added if the proposed design is approved. One handicap space also needs to be placed at the playground. Discussion was held on the proposed design. There would be a loss of 13 parking spaces and a gain of 20 additional spaces. Hagen moved to approve the proposed parking design. Schraub seconded motion. Hagen, yes; Schraub, yes; Beardsley, abstained; Schumacher, no. *Motion was not approved. Additional information was recommended for parking alternatives for buses and RV's. Also the Commission would like to know the curb length by the rose garden that the "no parking" would affect. 4. Head-in Parking on Clark Street: Barlow distributed map and presented overhead prepared by the Engineering Division. She stated this area consists of a 70 foot public right-of-way. Street width is 42 feet. Barlow stated there are condominiums being constructed and two churches are located in the area. The Seventh Day Adventist Church had requested the additional parking. Garden Way Park, Sam's Way, and Siskiyou Boulevard businesses are changing and this causes the need for additional parking spaces. Another benefit would be that head-in parking would be a traffic calming device. The head-in parking becomes an obstacle causing the traffic calming. Commissioners discussed diagram. Discussion was held on the locations of buildings in the immediate area. Marie Ireland, 1661 Clark Street, gave history of property in the area. She stated past incidents with people parking in the area. Discussion was held on Ireland's fence being illegally placed in the public right-of-way. Ireland stated she wanted the parking directly in front of her home to be parallel. Jensen stated what the fence is doing is asking the public to park illegally. Barlow stated that the best way for the public to obtain use of the parking would be head-in and remove then the "Head-in Parking Only" signs. The parking spaces are 20 feet deep. Discussion was held in reference to making the fence visual by planting flowers. Barlow stated there is a multiple benefit which is better use of a public facility. Hagen stated he supports all parallel, or all head-in. Beardsley moved approval of a head-in parking and remove the sign. Hagen seconded motion. Jensen stated it was perpendicular parking. Motion approved. All voted yes. 5. Request to Reverse One-way on Beach Avenue: Not Recommended: Barlow stated Beach Avenue is a narrow one way street, and does not have curbs. It was made one-way, down hill, and "Yield" signs were installed. She showed an overhead of the area being discussed. One thing that happened to effect Beach PAGE Avenue is by making 3rd Street one-way. A petition was signed by three residents from Beach Street. Staff originally opposed because of the very low average daily total (55). Staff considered 50% of the property owners being y affected. Allen Erwin, 300 Grandview Drive, 11 Beach Avenue he owns since 1980. He stated Beach Avenue is in bad shape because of the many water springs. He stated the street formerly was a major foot traffic to the theater. He said he tried to talk to everyone that lives on the street and he talked to the resident on 8 Beach Avenue. He thinks it is a hazardous street. Discussion was held on traffic taking short cuts through the area. Vision clearance and icy conditions are two considerations for the Commission, Barlow stated. Beardsley recommended the Commission members view the area, update the ADT, and place this on the next months agenda. Jay Costner, Oak Street resident, stated they have lived here for 30 years. He showed on the overhead drawing how he and his family travel to the library and also other traffic in the area. Barlow recommended the Fire Chief be contacted and place this on the next meeting agenda. Barlow will request a recommendation and have an updated ADT. Third street is a major issue. 6. L.I.D. Projects: Tolman Creek LLD.: Barlow stated a meeting was held in June and the next meeting will be September 11th. Discussion was held on the next meetings presentation. Fordyce Street LLD.: Set Subcommittee Barlow stated a volunteer is needed for this area to begin the process of an L.I.D. Commissioner Heard was recommended as Chairman to head this subcommittee. Discussion was held on newly developed subdivision taking part in this L.I.D. Oak Street L.LD.: Subcommittee Report Janet Williams submitted update report from the Subcommittee (see attached). Their intern concern is the construction project on North Main. Three of the attendees at their meeting is interested in radar control by the citizens. Medford has residents do these also. Discussion was held on the procedure for using the radar gun. The citizens would radar a vehicle and contact the Police Department with the information, MPH and license PAGE 3-(c:tr.f\mi u elaug95ddln) plate with description of the vehicle. The Police Department would then contact the owner of the vehicle by letter. Williams stated another recommendation is to have a "residential area" sign placed under weight limit sign. Barlow stated placing a sign with an existing sign that it was to close to the area. Discussion was held in reference to the placement of the several signs in the City limits entrance sign on Oak Street. Discussion was held on enforcement by the City and the County. Hagen stated he is pleased and impressed with the effort the Oak Street neighborhood is working. Barlow stated she would look into signing in the area. Costner asked the sign "residential" be placed as a test. Costner discussed with Jensen the reader board speed sign. Schraub thanked Jensen for the information in reference to Nevada. He recommended this be placed on the next meeting agenda. 7. Subcommittees: Sidewalk Planning: Barlow stated there has been work done on project funding. The Fast Main handicap ramps may be postponed to the following year. Two years funding amount to $42,000.00. Crosswalk/Pedestrian Safety: "Safety Chicken" Activity Report. Barlow stated Heard was in charge of the bus program. Barlow attended in the "Safety Chicken". KTVL "Kids Day", Heard wore the suit. Wendy Svaren will be doing the "Safety Chicken" at the 9-1-1 kids fair. Handicap Access Subcommittee: Status Report on Research: Hagen stated this committee has met twice. A map of the downtown area has been prepared to identify the 75 concern areas. Hagen stated SOSC has a person investigating the handicap areas at the college. First steps have been taken to resolve the issues. He stated there are several different issues. Barlow stated Nancy stated accessibility affects everybody not just handicap. Hagen stated they are moving ahead. They will be identifying problems on the ground and placing them on the map so this can be coordinated with the construction. Siskiyou/East Main Intersection: Barlow stated Olson thought there should be a handicap in the island at the Fire Station. PAGE 8. Other: VI. Informational Items: VII. ADJOURN: There being no further business the meeting adjourned at 9:55 p.m. Respectfully submitted by, Caralyn Dusenberry Administrative Secretary Public Works Administration •A majority of the quorum voted in the affirmative but since there is nothing in the ordinance that says a majority of the quorum has the authority to act, four persons are necessary to act (as that would be a majority of the Traffic Safety Commission. (Paul Nolte, City Attorney) PAGE 5—(c:LaNnmks\3ug95.Min) Iemarandunt September 12, 1995 Mayor and City Council ram: Steven Hall, Public Works Director 0611bjgd. Monthly Reports Attached are the monthly reports for all Public Works Divisions. As you will note, another busy month has passed with a miriad of activities in all divisions. Following is my activity summary for August, 1995. Next months report will include a quarterly summary of department activities. PUBLIC WORKS DIRECTOR ACTIVITY SUMMARY: • August 7 - Meng with Brian, Paul, Pare and Tim to discus airport lease format for new 22 acre site. - Meeting with Brian, Till and Dennis to discus cunent wafer budget ... income below projections because of cool and damp summer ... will review again at end of September. • August 8 - Public Works supervisors monthly staff meeting. - Spacial guests included Pam Lyons from the Tidings and RusreJl Woiidn;from the Tribune. - Completed drafting of overall and division mission statements. - Beginning to assemble internal 5 year project program. • August 9 - Attended department head meeting - Am ended public hearing on facility plan for wastewater treatment plant OVWIP). • August 10 - Attended WWTP Committee meeting. - AtirxkW Sluicing AlenEdws Commit-- ... waning towaids final recommendation and report to present to City Council in about 60 days. • August 14 - Attended Bear Creek Watershed Council mePc&g in Medford with Jim Olson. - Meeting with Paul, Pare and Tim to continue discussions on airpm leases for new 22 acre site. PAGE 1-rc:pu4mmuue.9� • August 15 - Attended Council meeting ... decision on WWTP facility plan. • August 16 - Day of vacation. • August 17 - Attended WWTP Commmittee meeting. • August 18 - Public works supervisory training session with Dr. Bill Mathis. • August 21 - Internal staff discussion of A Street parking/traffic calming with Mac Jim and Pam. • August 22 - Attended Medford water intertie meeting in Talent with Susan Reid. • August 23 - Attended meeting with Lee Engineering and public works staff to review filter plant progress and prepare for meeting with contractor tomorrow. • August 24 - Attended WWTP Committee meeting. - Monthly progress review meeting at Filter Plant with Lee Engineering, Fowler Construction and city staff. • August 25 - Meeting with Paula Brown and John Holroyd on final facility plan. • August 28 - All day organizational training session for Council and Budget Committee goal. • August 30 - Attended department head meeting • August 31 - Meeting with Ron Henry (Bear Creek Corporation), Jim Hill (City of Medford) to discuss water reuse in relation to Ashland and Medford's reclamation projects. Enc: Water Quality Division August report Fleet Maintenance August report Street Division August report Engineering Division August report PAGE 2-t=vWMorq.ue9� City of Ashland Water Quality Division Monthly Report August 1995 Water. Repaired four leaks in City owned water mains. Repaired seven leaks in customer service and or meter. Changed out eight 3/4", one 1" and one 2" water meters. Installed four new water meters with hand valves. Installed one 3/4" water service and one 4" sewer for pre-paving. Installed two 3/4" water services and three 1". Split two sets of water services. Raised three valve boots to road grade. Installed fourteen 3/4" meters with hand valves. Chlorinated water main and put it into service on Randy Street. Chlorinated 10" water main on Westwood from Hitt Road to Orchard. Changed over all 7 water services on Westwood. Tied in water mains at Nyla also at Orchard, put it into service. Flushed and cleaned Strawberry Reservoir, tied in the 10" line at Hitt Road and changed over 4 water services and one main line. Installed PRV's to these services since they are now on the Strawberry Reservoir with higher pressure. Changed over 23 water services on North Main from Sheridan to Coolidge Street getting them on the new 12" water main. Got all the monument work done in the canyon for Engineering so they can get the dam deflection numbers. Seiver Made 10 repairs to city sewer lines. Installed 5 new sewer laterals. Responded to 2 service calls. Replaced 1 existing sewer lateral. Jet rodded 36,165 feet of city sewer mains using 69,000 gallons of water. Miscellaneous: There were 124 requests for Utility locate calls. There was 152.629 million gallons of water treated at the Water Treatment Plant and 54.31 million gallons of water treated at the Waste Water Treatment Plant. (c:\wawAwq-aug.95) pllpOY f/!I '"OIIpOY 111,/ Asti a City of Ashland a o - - Fleet Maintenance ' �REGOa,l� ".REGO�,,!" August 1995 Report 3 mechanics completed work on 119 work orders on various types of City equipment and vehicles. With the new numbering system in effect, work orders will no longer be reported on an individual Department or Division basis. The emergency generators at City Hall and the Civic Center were manually tested on a weekly basis. I and M certificates issued for the month: 17 U.S. Postal Service: 13 passed 4 failed City of Ashland Street Division August 1995 Report SWEEPER: Swept 413 miles of streets. Collected 143 yards of debris. Responded to 147 utility location requests. Graded and/or repaired several streets and alleys. Patched pot-holes and sunken services. Continued preparing streets to be re-surfaced: cleaning and filling cracks, final keying in of transition points, etc. Hauled 10 yards sweeper debris from B Street yard to dump site. Applied 2400 feet of pavement fabric tape over large cracks on Clay Street to prevent reflective cracking. Assembled and placed informational door hangers on Clay Street for re-surfacing. Picked up 696 gallons of CSS-1 tack-coat from Morgan Oil in White City. Re-surfaced Clay Street from the top down to Siskiyou Boulevard project took 2 days and 500.36 tons. Assembled and placed informational door hangers on Bridge Street, Harmony Lane, and Lit Way for re-surfacing. Re-surfaced Bridge Street from Siskiyou to Lee Street. Project took one day and 121.60 tons. Re-surfaced Harmony Lane from Siskiyou to Lit Way. Project took one day and 142.24 tons. Re-surfaced Lit Way and a section of Joy Avenue into the shopping center. Project took one day and 176.28 tons. Graded and applied tack-coat material on a section of North Mountain Avenue between Hersey Street and Bear Creek. PAGE 1-(rnwM,wµ.nuV Picked up 672 gallons of CSS-1 tack-coat from Morgan Oil in White City. Pre-patched Catalina Drive: 19.82 tons. Re-surfaced Laurel Street from the Railroad tracks to Orange and also a short section of Orange. Project took 2 days and 275.59 tons. Assembled and placed informational door hangars on Catalina Drive for re-surfacing. Re-surfaced Catalina Drive from Chestnut to Maple. Project took 2 days and 34 1.10 tons. STORM DRAINS: Continued with Sylvia Street storm drain. Began laying pipe: 300 feet. 56 yards of slurry. Repaired a broken storm drain on Wimer near Alta. Replaced the curb inlet catch basin lid on Campus Way at East Main. Replaced the catch basin grate with a solid lid off Oneida Circle. SIGNS and PAINT. Continued painting cross-walks, stop bars, railroad crossings and Handi-cap spaces using both oil and water base paints. Extended yellow curb on Mountain Avenue, both sides of East Main, for new left turn lanes. Also straight, left turn and right turn arrows. Re-set "DO NOT ENTER" sign on North Main across from Church Street due to Electric Department construction. Installed new Handi-Cap parking spaces in the Civic Center parking lot (3) and in front of the warehouse at the service center (2). Installed 24" stop signs and stop bars on both sides of First Street at "B" Street. Painted 'BIKES and SKATEBOARDS PROHIBITED" on ramps through-out the Downtown area. Replaced street signs at: Scenic/Nutley, Liberty/Forest, Sherman/Allison. Re-set 2-hour parking sign vandalized on Winburn Way. Re-located "HIGHWAY 99/MEDFORD" sign from the N.E. corner of Oak/Lithia Way to the N.W. corner and removed the post. Changed the 24" stop signs to 30" on B Street at First Street. Made up "NO DOGS ORD 2093" for the Cemetery Department. Re-set the stop sign on Oak Street at the railroad tracks. Installed a new stop ahead sign at 509 North Mountain. Installed 4 "HEAD IN PARKING ONLY" signs on the north side of Clark Street just west of Harmony Lane. Replaced faded "CAUTION-HILL" on North Mountain with larger sign. Replaced faded directional sign in front of 292 North Mountain. Replaced faded stop sign on South Mountain at Iowa. Installed a "NO PARKING ANYTIME" sign just inside the City limits at the top of Ashland Mine Road. Cleared vegetation from numerous signs for visability. PAGE MISCELLANEOUS: Addressed weeds in the alley south of "C" Street betweeen 5th and 6th. Prepared Hersey, Mountain,Tolman Creek Road, East Main and Walker Avenue for the Jackson County paint striping crew: Swept; placed barricades with no parking signs (where needed); and placed door hangers in reference to parking restrictions. Moved barricades when needed. Blacked out current yellow center line on both sides of East Main on Mountain Avenue for new configuration at this intersection: Left turn lanes. Continued cutting weeds on City properties and right-of-ways. Picked up pallet of cement from Ashland Lumber. Helped Jackson County road crew apply final chip seal lift to Grandview Drive: Signs, flaggers (2) and rollers. Returned rented backhoe to Hessel tractor in Medford. Held pre-paving meeting. Swept excessive rock off of Grandview Drive from final chip-seal lift. Hauled and placed these chips on the ditch road. Picked up a dead deer on "99" at the railroad Bridge. Removed several dead trees from the City right-of-way on Grover off of Grant Street. Helped in shop when needed. Cleaned up facilities and equipment on a weekly basis. Held monthly safety meeting. PAGE ENGINEERING DIVISION MONTHLY REPORT FOR: August, 1995 1. Issued 21 Street Excavation permits. 2. Issued 2 Miscellaneous Construction permits. 3. Issued 2 Address Change or Assignment forms. 4. Responded to 20 Certificates of Occupancy reviews. 5. Completed 5 Pre-applications for Planning Actions. 6. Completed 4 "One-Stop" permit forms. 7. Performed field and office checks on 4 partition plats. 8. Performed the following work on the Granite Street Sanitary Sewer Project: a. Inspected work performed by Contractor. b. Conducted final inspection with punch list. C. Processed final payment. 9. Prepared letter requesting easement for sewer line on Beach Street. 10. Performed the following work on the DeGroodt Subdivision: a. Met with Contractors to discuss utility & sidewalk locations. b. Inspected %work performed by contractor. 11. Acquired agreements and covenants from property owner on Crowson Road as a condition of sewer connection for property outside the City limits. 12. Performed the following work on the Central Ashland Bikeway: a. Met with railroad personnel. b. Surveyed locations of acquisition. C. Prepared description of right-of-way. d. Computed area of acquisition. e. Prepared letter regarding right-of-way. 13. Performed the following work on the Scenic Heights Subdivision: a. Met with developer in regards to alternatives to rock walls. b. Inspected work performed by Contractor. PAGE 1-(c:=ginecr\nomhly.Rp1) 14. Performed the following work regarding the Family Circles Subdivision: a. Inspected work performed by.Contractor. b. Prepared final approval. C. Prepared letter of acceptance. 15. Performed the following work on the Plaza Kiosk remodel project: a. Layed out alignment of new curb location. b. Provided information for design consultant. 16. Performed following work pertaining to Oak Knoll Meadows Subdivision Phase IV: a. Inspected contract work. 17. Prepared contract for the clearing of the irrigation/storm drain ditch along North Main Street. 18. Prepared a memo regarding parking and traffic calming options of "A" Street. 19. Attended a pre-bid meeting regarding the construction of an extension to the Old I%Iill student housing project. 20. Conducted interviews for part-time help. 21. Prepared a report with supporting documentation for a request for sewer connection on Hwy 66. 22. Attended monthly Rogue Basin Utility Coordinating Council meeting in Medford. 23. Performed the following work on the Water Plant Improvement Project: a. Inspected contract work. b. Prepared progress payment No. 4. C. Attended monthly progress meeting. d. Approved change order for sewer line extension. 24. Performed the following work on the Oak Street Local Improvement District (LID): a. Held pre-construction conference. b. Issued notice to proceed. 25. Performed the following work on the 1995 miscellaneous concrete project: a. Began preparation of plans. b. Estimated cost of project. C. Mapped sidewalk installation areas. d. Prepared memo regarding sequencing of project. e. Met with school personnel regarding walks along school property. 26. Prepared a deed for additional right-of-way on Clover Lane. 27. Reset property corner disturbed during the Beach Street sewer re-location. PAGE 2-cc:cngi,ur\„mthly.aPq 28. Attended Bear Creek Water Quality Advisory Meeting in Medford. 29. Updated City base maps by adding new subdivisions and tax lots. 30. Researched right-of-ways off Ridge Road. 31. Designed a removable lid for the new water tank placed by the Fire Department near Strawberry Lane. 32. Operated traffic counters at various intersections. 33. Performed the following work on the Oak Knoll Golf Course Parking Lot construction project: a. Held pre-construction conference. b. Issued notice to proceed. C. Inspected work performed by Contractor. 34. Prepared a description of the Recycle Center on Water Street. 35. The following work was completed regarding the improvement of East Main Street: a. Met with engineering personnel to discuss project. b. Acquired "as-built" and utility information for use by engineer. 36. Performed the following work at the Ashland Municipal Airport: a. Inspected contract work. b. Prepared second progress payment. C. Prepared change order No. 1. d. Discussed future changer order No. 2. e. Layed out airplane tie-down anchors. 37. Performed the following work on the Railroad Village Subdivision L.I.D. a. Inspected work performed by Contractor. b. Surveyed and re-established alignment and grade stakes. 38. Prepared standard drawing for meter box installations. 39. Began surveying for a City land partition on Terrace Street at Loop Road. PAGE 3-(cmgi..A. "miy.RPu v,.°F.A4N40 . Mentorandurn °4EGOa . September 11, 1995 �a.- Mayor and City Council ram: Dick Wanderschei ,' lHhjg& INTERGOVERNMENTAL AGREEMENT FOR THE RESOURCE CONSERVATION MANAGER PROGRAM The Oregon Department of Energy (ODOE) has been working with the City of Ashland and the Ashland Chamber of Commerce on a pilot program to help Ashland's businesses use resources wisely. This proposed pilot is based on the successful Resource Conservation Manager (RCM) program that the Oregon Departments of Energy and Education, BPA and various local utilities sponsored in Oregon. Ashland School District and the City of Ashland were the first participants in that program. In the School District, Russ Otte was designated as the RCM and he has been very successful at achieving the program goals of tracking resource costs and reducing them. This proposal would entail ODOE providing $40,000 to the Ashland Chamber of Commerce to fund a position for one year at the Chamber as a business RCM. This person would then work with a select number of Ashland Chamber members to set up resource accounting systems and then help them to find ways to reduce their resource expenditures. The City's role in the pilot would be to pass the funds from ODOE to the Ashland Chamber for payment of the cost of this position. This is advantageous because it is far easier administratively for ODOE to pay funds to the City then to the Chamber. Also, we would help train and provide technical assistance to the RCM upon hiring. In addition, our conservation programs can provide funding to the businesses to help pay for capital costs of installing conservation measures in their buildings in the later phases of the program. We are seeldng Council approval of the attached Intergovernmental Agreement with ODOE and then we will return with an agreement between the City and the Ashland Chamber at the next City Council meeting. Feel free to give me a call at 488-5306 if you have questions or need further assistance in this matter prior to the meeting. ODOE Staff and I will both be attending the Council meeting to answer any questions which might require clarification. I -6 Sep ? n DEPARTMENT OF ENERGY September 11, 1995 Dick Wanderscheid Energy Conservation Coordinator City of Ashland 20 East Main Street Ashland, OR 97520 Re: Agreement No. I97033 Enclosed are duplicate originals of the proposed agreement between the City of Ashland and the Department of Energy. I have replaced the original indemnity clause with the language requested by you last Friday. It is our understanding that the city will now be able to sign the agreement. Please obtain the appropriate signature and return both copies to me. When our administrator has signed, a fully executed copy will be returned to you. If you have any questions, please call me at (503) 378-6968. Sincerely, Jan Simmons Contracts Coordinator Enclosures John A.Kitzhaber Govemor 625 Marion Street NE Salem,OR 97310 (503) 3784040 FAX (503) 373-7806 Toll-Free 1-800-221-8035 Agreement No.I97033 INTERGOVERNMENTAL AGREEMENT This agreement is between the Oregon Department of Energy, hereafter called Agency, and the City of Ashland, hereafter called Contractor. This agreement shall be in effect from October 1, 1995 through October 1, 1996. 1. Statement of Work The Statement of Work and delivery schedule are contained in Exhibit A attached hereto and by this reference made a part hereof. Il. Consideration A. The Agency agrees to pay Contractor an amount not to exceed $40,000 for performance of this agreement. This payment shall be the sole monetary obligation of the Agency and the Agency's obligation to pay is limited by the provisions of Section XII, Termination. Payment of all operating costs, federal, state, county or city taxestassessments and any other charges imposed by law upon employers shall be the sole responsibility of Contractor. B. Interim payments shall be made in four equal installments on receipt and approval of Contractor's invoice. Contractor may submit an invoice quarterly beginning on execution of this agreement. C. All requests for payment must be submitted to: Jan Simmons Budget& Finance Oregon Department of Energy 625 Marion Street NE Salem, OR 97310 D. Contractor agrees to submit a final invoice for work completed under this agreement, not later than 45 days after the expiration date of this agreement. Due to restrictions imposed by the funding agency, the Department of Energy may be unable to pay invoices presented later than 45 days after the expiration date of this agreement. E. All requests for payment are subject to the approval of the Agency. Final payment will be made after final acceptance of all work. III. Publicity Any publicity or advertising regarding the work performed under this agreement must be approved by the Project Officer and must acknowledge the support of the Oregon Department of Energy and, if applicable, the federal grantor agency. 2 IV. Project Officer The Agency has designated Gary L. Curtis as Project Officer for this agreement. V. Subcontracts Contractor is authorized to contract with the Ashland Chamber of Commerce for work to be performed under this agreement. Contractor shall not enter into any other subcontracts for any of the work scheduled under this agreement without obtaining prior written approval from the Agency. VI. Chances No changes to or waivers of provisions of this agreement will be valid until they have been reduced to writing, approved and signed by both parties. VII. Indemnity To the extent permitted by the Oregon Constitution and the Contractor's charter, the Contractor shall, within the limits of the Oregon Tort Claims Act, indemnify the State of Oregon and the Agency against any liability for damage to life or property arising from the Contractor's activity under this agreement. The Contractor shall not be required to indemnify the State or the Agency for any such liability arising out of the wrongful acts of the State or the Agency or the employees or agents of the State or the Agency. VIII. Excuses for Non-Performance Neither party shall be held responsible for delay or failure to perform when such delay or failure is due to fire, flood, epidemic, strikes, acts of God or the public enemy, unusually severe weather, legal acts of public authorities, or delays or defaults caused by public carvers, which cannot reasonably be foreseen or provided against. Either party may terminate the agreement, effective with the giving of written notice, after determining such delay or failure will reasonably prevent successful performance in accordance with the terms of the agreement. IX. Access to Records The Agency, the Secretary of State's Office of the State of Oregon, the Federal Government, and their duly authorized representatives shall have access to the books, documents, papers, and records of Contractor and any subcontractors which are directly pertinent to this contract for the purpose of making audit, examination, excerpts, and transcripts. X. Retention of Records and Reports Contractor agrees to maintain records of costs and services provided to document the Project and fully support billings. All books, records and other documents relevant to this agreement shall be retained for: - 3 - A. Three years after the end of the fiscal year during which they were created; or B. Any longer period which may be required to complete any audit or to resolve any pending audit findings. XI. Termination A. This agreement may be terminated by mutual consent of both parties, or by the Agency for any reason whatsoever upon 30 days' notice, in writing and delivered by certified mail or in person to Contractor. B. The Agency may terminate this agreement effective upon delivery of written notice to the Contractor or at such later date as may be established by the Agency, under any of the following conditions: 1. If Agency funding from federal, state, or other sources is not obtained and continued at levels sufficient to allow for purchase of the indicated quantity of services. When possible, and when agreed upon, the agreement may be modified to accommodate a reduction in funds. 2. If federal or state regulations or guidelines are modified or changed in such a way that the services are no longer allowable or appropriate for purchase under this agreement. C. Any termination under paragraph A or B above of this Section shall be without prejudice to any obligations or liabilities of either party already accrued prior to such termination. D. The Agency by written notice of default to Contractor may terminate the whole or any part of this agreement: 1. If Contractor fails to provide services called for by this agreement within the time specified herein or any extension thereof; or 2. If Contractor fails to perform any of the other provisions of this agreement, or so fails to pursue the work as to endanger performance of this agreement in accordance with its terms, and after receipt of written notice from the Agency, fails to correct such failures within 10 days or such longer period as the Agency may authorize. E. Waiver of any default shall not be deemed to be a waiver of any subsequent default. MI. Non-Discrimination Contractor agrees to comply with all applicable requirements of federal and state civil rights and rehabilitation statutes, rules and regulations. - 4 - XIII. Funds Available and Authorized The Agency certifies at the time the agreement is written that sufficient funds are available and authorized for expenditure to finance costs of this agreement within the Agency's current appropriation or limitation. XIV. Signatures CITY OF ASHLAND OREGON DEPARTMENT OF ENERGY Name Name Title Title Date Date 197033.W51 September 5, 1995 Exhibit A STATEMENT OF WORK The City of Ashland will arrange for the placement of a Resource Conservation Manager (RCM) in the community. The Resource Conservation Manager will be the community's principal resource specialist in identifying energy efficiency and waste reduction opportunities. The RCM will work with the Department of Energy to select initial participants for the program. The responsibilities of the RCM are as follows: A. The RCM will assess the current resource consumption profile of each participant's facilities and identify user oriented energy efficiency and resource conservation opportunities. 1. The RCM will establish an energy and resource accounting database and Energy Baseline for each participant using ENACT or FASER software. The database will include one year of billing history for each electric meter, natural gas meter, heating fuel oil account, water meter, and garbage account. 2. The RCM will complete walk-through surveys of each participant's facilities using survey forms provided by the Agency. Following the initial surveys, two surveys per month will be completed on each participant's facilities according to the following schedule: a. One survey during normal operating hours. b. One survey in the evening after normal operating hours or other non-operating hours. 3. As part of the survey process, the RCM will coordinate with the building head custodian or other responsible staff person to identify conservation opportunities. The RCM and the staff person will review the heating, cooling and lighting procedures at the facility compared to resource use guidelines established for program participants. B. The RCM will report baseline consumption data to the owner/facility manager and the building staff. The RCM will assist in the development and implementation of plans to increase energy efficient operations and reduce natural resource consumption. 1. Within 30 days following completion of the Energy Baseline, the RCM will meet with each owner/facility manager to review the Energy and Resource Conservation $avings Plan and the energy use guidelines adopted by the participants. 2. The RCM will recommend to the owner/facility manager a conservation savings goal to be adopted by the participants for all fuel types, water and solid waste reduction. C. Prepare monthly status reports which include an assessment of conservation savings for review by owners/facility managers, building staff and the program advisory committee. Exhibit A Page 2 1. The RCM will be responsible for two levels of reporting: a. Monthly reports to each owner/facility manager, site manager, and custodian or other responsible staff person listing current resource consumption as compared to the baseline year (both net use and weather adjusted). b. Monthly resource consumption and savings reports to the owner and business manager which provides overall net savings and weather adjusted avoided costs. D. Coordinate with the owners/facility managers to provide information and training for all staff at each facility alerting them to conservation opportunities. 1. Through one-on-one meetings with custodians or other appropriate staff, the RCM will instruct building operators regarding the operational guidelines established by the program participants. 2. The RCM will arrange O&M training for participant's personnel as needed. The training may be available at no cost to the participants. E. Develop a recognition program that encourages monthly monitoring of conservation savings and provides incentive for individual participants to achieve beyond minimum threshold levels. BEFORE THE ASHLAND CITY COUNCIL August 15, 1995 IN THE MATTER OF PLANNING ACTION #95-058, A REQUEST FOR ) ANNEXATION FOR APPROXIMATELY 7.96 ACRES LOCATED ON ) FINDINGS, NORTH MOUNTAIN AVENUE AND THE WESTERLY EXTENSION OF ) CONCLUSIONS, MUNSON DRIVE, AND OUTLINE PLAN APPROVAL FOR A 43-LOT ) AND DECISION SUBDIVISION. ) APPLICANTS: MARY POWERS/DOUG NEUMAN ) ------------------------------------------------------- 1. RECITALS: 1.1 Tax lot 3700 of 391 E 10BB is located between North Mountain Avenue and Munson Drive and is zoned RR-5 (Rural Residential/Jackson County). Access to the property is provided from two directions. Access from the west comes from North Mountain Avenue while access from the east comes from Munson Drive. Additionally, the rear portions, approximately 50' in depth, of four adjoining properties have been included as part of the annexation. These tax lots are 600, 700, 800, and 900 of 39 1 E 09AA. These have been included as part of the annexation request in order to make the boundary extension more logical and avoid creating irregular areas of land surrounded by incorporated lands. 1.2 The applicant is requesting annexation of approximately 7.96 acres of land, with a zoning of R-1-5-P, and Outline Plan approval under the Performance Standards Option for a 43-lot subdivision. 1.3 The Planning Commission,following proper public notice, held a public hearing on June 13, 1995, at which time testimony was received and exhibits were presented. The applicant and applicant's representatives appeared and participated in the hearing. The Planning Commission found that the application for an annexation was supported by substantial evidence in the record and-recommended approval of the request to the City Council. Further, the Planning Commission found that outline plan for the subdivision was also supported by substantial evidence in the record and recommended approval of that request to the City Council. 1.4 The application was forwarded to the Ashland City Council The City Council, following proper public notice, held a public hearing on August 15. At the hearing, testimony was received and exhibits were presented. The record before the planning commission was presented and received as evidence by the council. 2. CRITERIA 2.1 The approval of an annexation request is regulated by the Land Use Ordinance (Title 18 of the Ashland Municipal Code (AMC)) in Chapter 18.108. Section 18.108.065.C. requires that the following criteria be met for approval of an annexation request: "1. That the land is within the City's Urban Growth Boundary. 2. That the proposed zoning and project are in conformance with the City's Comprehensive Plan. 3. That the land is currently contiguous with the present City limits. 4. That adequate City facilities for water, sewer, paved access to and through the development, electricity, urban storm drainage, and adequate transportation can and will be provided to and through the subject property. 5. That a public need for additional land, as defined in the City's Comprehensive Plan, can be demonstrated, or a. That the proposed lot or lots shall be residentially zoned under the City's Comprehensive Plan and that the applicant has agreed to provide 25% of the proposed residential units at affordable levels, in accord with the standards established by resolution of the Ashland City Council. Such agreement to be filed as part of the Initial application and completed and accepted by all parties prior to the final adoption of the ordinance annexing the property; or b. That the proposed lot or lots will be zoned E-1 under the City's Comprehensive Plan, and that the applicant will obtain Site Review approval for an outright permitted use, or special permitted use concurrent with the annexation request or within one year of the annexation hearing and prior to the final adoption of the ordinance annexing the property. Failure to obtain subsequent site review approval shall invalidate any previous annexation approval; or C. That a current or probably public health hazard exists due to lack of full City sanitary sewer or water services; or d. That the existing development in the County has inadequate water or sanitary sewer service; or the service will become inadequate within one year; or 2 e. That the area proposed for annexation has existing City of Ashland water or sanitary sewer service extended, connected, and in use, and a signed "consent to annexation"agreement has been filed and accepted by the City of Ashland; or f. That the lot or lots proposed for annexation are an "island" completely surrounded by lands within the city limits." 2.2 Section 18.108.065.C.5. requires that the applicant provide findings of a public need for additional land, or provide evidence of compliance with one of the six alternatives (a-f) listed. That applicant chose to comply with criterion a. 2.3 The approval of an Outline Plan Subdivision request is regulated by the Land Use Ordinance (Tittle 18 of the Ashland Municipal Code (AMC)) in Chapter 18.88. The Land Use Ordinance requires that the following criteria be met for approval of an Outline Plan: a) That the development meets all applicable ordinance requirements of the City of Ashland. b) That adequate key City facilities can be provided including water, sewer, paved access to and through the development, electricity, urban storm drainage, police and fire protection and adequate transportation, and that the development will not cause a City facility to operate beyond capacity. c) That the existing and natural feature of the land, such as wetlands, floodplain corridors, ponds, large trees, rock outcroppings, etc..., have been identified in the plan of the development and significant features have been included in the open space, common areas, and unbuildable areas. d) That the development of the land will not prevent adjacent land from being developed for the uses shown in the Comprehensive Plan. e) That there are adequate provisions for the maintenance of open space and common areas, if required or provided, and that if developments are done in phases that the early phases have the same or higher ratio of amenities as proposed in the entire project. f) That the proposed density meets the base and bonus density standards established under this chapter. 3. EXHIBITS. For the purposes of reference to these Findings, the attached index of exhibits, data, and testimony will be used. 3 Staff Exhibits lettered with an "S" Proponent's Exhibits, lettered with a "P" Opponent's Exhibits, lettered with an "O" Hearing Minutes, Notices, Miscellaneous Exhibits lettered with an "M" All information presented to the City Council and included as exhibits are incorporated as part of this decision and made a part of the record for this action. TESTIMONY, EVIDENCE, AND FINDINGS 4. ANNEXATION REQUEST 4.1 That the land is within the City's Urban Growth Boundary. From the staff report and review of the record before the planning commission we find that the property proposed for annexation lies wholly within the City's urban growth boundary. This fact was not disputed during the hearings. 4.2 That the proposed zoning and project are in conformance with the City's Comprehensive Plan. From the staff report and review of the record before the planning commission we find that the zoning proposed for the property for annexation conforms with the City's comprehensive plan. The applicant's materials state that the proposed zoning would be R-1-5 (Single Family Residential, 5000 sq. ft. minimum lot size). The comprehensive plan designation for this property is Single Family Residential. The applicant proposes to develop a single family subdivision in the future for the property. Subdivisions are a permitted use in the R-1-5 zone. We find that the development of the property as a single family subdivision would be an allowable use in the R-1-5 zone, and would be in conformance with the Comprehensive Plan. 4.3 That the land is currently contiguous with the present City limits. From the staff report and review of the record before the planning commission, we find that the property is proposed for annexation is currently contiguous with the present City limits. This fact was not disputed during the hearings. 4.4 That adequate City facilities for water, sewer, paved access to and through the development, electricity, urban storm drainage, and adequate transportation can and will be provided to and through the subject property. From the staff report and review of the record before the planning commission, and from review of additional information submitted by the applicant to the City Council, we find that there are adequate City facilities for water, sewer, paved access to and through the development, electricity, and urban storm drainage. The Council finds that there is not adequate evidence in the record to conclude that adequate transportation can and will be provided to and through the subject property. 4.4.1 Water. The applicant provided evidence in their proposed findings 4 of fact and conclusions, dated July 18, 1995, indicating that adequate water was available for the proposed development of this property. The Council finds that the arguments prepared by the applicant accurately reflect the availability of water for this potential development and find that there are adequate facilities for water for this annexation request. 4.4.2 Sewer. The applicant provided evidence in their proposed findings of fact and conclusions, dated July 18, 1995, indicating that the current sewage treatment facilities have adequate capacity for the development of this property. The council finds that there is adequate sewage treatment capacity for this development. 4.4.3 Paved Access. The applicant provided evidence in their proposed findings of fact and conclusions, dated July 18, 1995, indicating that there is adequate paved access to and through the subject property. All of the proposed streets in the future development will be paved with sidewalks. The Council finds that the applicant met the burden of proof for this criterion. 4.4.4 Electricity. The applicant provided evidence in their proposed findings of fact and conclusions, indicating that there is adequate public utility service to the property, including electricity. The Council finds that there is adequate electricity to serve this property. This was not disputed during the public hearing. 4.4.5 Storm Drainage. The applicant provided evidence in their proposed findings of fact and conclusions, indicating that there is adequate storm drainage for the proposed development of the property. The Council finds this to be true. This fact was not disputed during the public hearing. 4.4.6 Adequate Transportation. The applicant provided evidence in their proposed findings of fact and conclusions, indicating that there is adequate transportation exists or can be made available for the proposed development of the property. The Council finds this to be true. This fact was not disputed during the public hearing. 4.5 That a public need for additional land, as defined in the City's Comprehensive Plan, can be demonstrated; or a. That the proposed lot or lots shall be residentially zoned under the City's Comprehensive Plan and that the applicant has agreed to provide 25% of the proposed residential units at affordable levels, in accord with the standards established by resolution of the Ashland City Council. Such agreement to be filed as part of the initial application and completed and accepted by all parties prior to the final adoption of the 5 ordinance annexing the property, b. ... C. ... d. ... e. ... The applicant chose, as part of its application, to meet this criterion through the affordable housing option. The applicant provided evidence in their findings indicating their compliance with the City's affordable housing requirements. The Council finds that the application meets the criterion for need through the provision of affordable housing. 5. OUTLINE PLAN REQUEST FOR 43-LOT SUBDIVISION The applicant prepared findings addressing the criteria for approval of an outline plan for a subdivision. The Council finds that the applicant has met the burden of proof for approval of an outline plan. The criteria for approval are as follows: a) That the development meets all applicable ordinance requirements of the City of Ashland. b) That adequate key City facilities can be provided including water, sewer, paved access to and through the development, electricity, urban storm drainage, police and fire protection and adequate transportation; and that the development will not cause a City facility to operate beyond capacity. c) That the existing and natural feature of the land, such as wetlands, floodplain corridors, ponds, large trees, rock outcroppings, etc..., have been identified in the plan of the development and significant features have been included in the open space, common areas, and unbuildable areas. d) That the development of the land will not prevent adjacent land from being developed for the uses shown In the Comprehensive Plan. e) That there are adequate provisions for the maintenance of open space and common areas, if required or provided, and that if developments are done in phases that the early phases have the same or higher ratio of amenities as proposed in the entire project. 0 That the proposed density meets the base and bonus density standards established under this chapter. 6 8. DECISION 8.1 Based on evidence and testimony contained in the whole record, the City Council finds that the application for an annexation meets the criteria for adequate transportation as required in 18.108.065.C.4. The Council approves the request for annexation, with the attached conditions. 8.2 Based on evidence and testimony contained in the whole record, the City Council finds that the criteria for approval for Outline Plan approval for a 43-lot subdivision has been met. The Council approves the request for subdivision approval, with the attached conditions. 1) That all proposals of the applicant be conditions of approval unless otherwise modified here. 2) That a public pedestrian/bicycle easement be shown on the final plan linking the project site to the park property to the north, and that the surfaces of the bicycle/pedestrian paths through the common areas be approved by the Bicycle . Commission. 3) That hydrant installation be done such that all homes are within 250 feet of a hydrant having adequate flow. Required hydrants to be in and operational prior to issuance of building permits for individual homes. All other requirements of the Ashland Fire Department shall also be met. 4) That all easements for sewer, water, electric, and streets be indicated on the final survey plat as required by the City of Ashland. 5) That the property owner enter into an agreement with the City of Ashland guaranteeing that 25% of the units (11 units) comply with the resolution establishing affordable housing income and purchased cost levels. Agreement to be recorded prior to the adoption of the ordinance annexing the property. 6) That a boundary description and map be prepared by a registered land surveyor prior to the adoption of the ordinance annexing the property. Such description to include the rear portions of the adjoining properties included as part of this annexation. 7) That full engineered construction drawings be provided for all streets, crossings and utilities as part of Final Plan approval. 8) That a copy of the CC&R's indicating responsibility for maintenance of open space and common areas be submitted at the time of Final Plan for review and approval by the City of Ashland. 9) that the subdivision as a whole, sign in favor of a local improvement district for future street improvements to North Mountain Avenue, including curb & gutter, storm drainage facilities, and sidewalks. 10) That a site, size, and species specific landscaping plan for neighborhood open spaces, planting strips and riparian areas be submitted for review at the time of Final Plan. Landscape plans to incorporate drought resistant plant species. 11) That the subdivision as a whole agree to participate in a fund for a signal at the East Main and North Mountain intersection, based on a fair share cost assigned to the development's traffic generation APPROVED AND ADOPTED BY THE CITY COUNCIL ON SEPTEMBER 19, 1995. Mayor Attest-City Recorder 8 Denial no grounds for complacency For Ashlanders who opposed the 40-acre annexation proposal near the Ashland Hills Inn, the denial of the application by the Ashland City Council should not be grounds for complacency. The growth pressures that cause such applications to be made have not subsided nor will they until Congress determines that we need zero or negative population growth in the United States. Too many ignore the relationship between congressional pro-popula- tion growth policies and local growth problems. Too many. also ignore the' unsustainability:of the continued..linking .of economic growth to population growth. That must change for Congress to be made to act decisively to lessen growth pressures. . If Congress won't act and the _ U.S.becomes a nation of 350 or 400 million,the pressures that led to the demise of California will do.the same to Oregon. We must under- stand that connection and the need to emphasize and act on it Simultaneously,we need to work to accommodate growth with mini- mal sprawl and impact while look- ing to the day when efforts can be dire ' directed toward quality, stability. .X!✓•�ef4K1��ra-✓ . c=Y":--c ca''.�`�..t=.,,--, -x - _:i, �, �`�._.r�.4er-?c>'t... ,:E"'�•r"'ra . .>" ,'•`"w3.'.'r:}' harmony, and traditions, not just coping with more people. Brent Thompson Ken Hagen / Ashland City Council J City Hall el 208.Main Sc �� Ashland 1 Infill Proposal Speaflcs If the City of Ashland were to adopt further Infill stategies what might they be? The purpose of an infill strategy is to do something about sprawl development not just talk about it. Sprawl is considered one of the great evils of American civilization, but few communities do anything about it. Because of traditional Congressional pro-population growth policies, many communities must resign themselves to perpetual growth, and the best way to do that without sprawling is to infill, to create comfortable, aesthetic higher density development. Sprawl yields exponential increases In traffic. As distances Increase vehicle trips become longer in time and distance, and the probabilities of needing to drive increase meaning that the per capita frequency of vehicle trips increases. Onlyi.by infilling - Instead of sprawling would Ashland and other cities have a chance of avoiding the exponential increases of traffic that ultimately result in a breakdown of traffic movement. Exponential Increases in traffic also mean exponential wastes of energy. Nationally this waste of petrochemical energy contributes greatly to our trade deficit, something highway and road building proponents don't factor in. We aren't going to solve such national problems by planning so as to conserve resources in Ashland, but that doesn't lessen the value of planning so as to conserve resources. Some argue that increasing density or retarding sprawl results in more congestion at the core of a city. If it city spreads out, they ar94e, the cars would be spread out also. It is true that the amount of people at the core of a city increases with greater population density because more gets done in a smaller area,.but alternatives to driving made more practical with shorter distances result in less people needing to drive. Greater density also results in more viable public transportation. Thus, the total noise and smog generated city wide is less. Some also say that before we encourage greater density we must get people out of their cars. But it is convenience that gets people out of cars, not training. Shorter distances equate with convenience; sprawl doesn't. If all cities in Oregon developed infill stategies that made the center of cities walkable or better served by public transportation, intercity transportation would be more viable. With our current sprawl-growth in Oregon, no alternative but the car is viable in going from city to city because upon arrival people can't function unless they have a car. This problem results in a need for more freeways and more highway widening, but few connect this state problem to focal land use practices. With current Oregon land use patterns whenever people need to come to the core of any town, the relatively great distances inherent In sprawl make all but auto travel impractical. Potential congestion is far worse than if a town is compact and v people can habitually use other forms of transportation. Los Angeles, Phoenix, Dallas, San Jose are all examples of planning styles where low density was often a goal, and people living there consequently are auto dependent. We are duplicating that failed policy in Jackson County and other parts of the state. Only by infilling will a city have a high probability of being able to affordably maintain its infrastructure over the coming decades. Every square foot of asphalt, pipe, and wire will someday have to be dug up, repaired, resurfaced, or replaced. When a city spreads out there are less people to pay for each linear foot or square foot of infrastructure originally installed. That means each person has to pay more. Therefore, paid, appointed and elected officials ought to encourage land use patterns that result in the smaller future bills by not wasting land in development. The result of this is also less consumption of or incursion Into farm and forest lands. In Oregon we have a provision in the land use law where a city must maintain a supply of lots consistent withthe rate of construction on lots. Normally a city maintains this supply by constantly adding more land on its perimeters. Much of the newly added land is wasted by single family zoning without accessory dwellings, excessive lot sizes, excessive parking requirements, wide roads, and one story single-use commercial development. As fast as land is consumed or wasted, cities add more. This development pattern has given us a density of 3000 people per square mile in Ashland and even less in some other cities that have greater populations. This is the wrong approach because we can devise ways to add to the buildable supply of lots by creating more lots within the existing city boundaries. With sprawl or increased density to choose from, increasing density is the lesser of two evils. But an open space program can lessen any negative effects from more people per square mile. Establishing a minimum population density standard before a city can annex more land brings about the "unwasting" of land already in a city. In considering this we must remember that densities in other parts of the world are usually 10 times our present densities. We may not want to duplicate that level of density, but we can certainly increase ours threefold without a great loss in livability. The key here is, again, having enough open space to mitigate the effects of the increased density. What Has Ashland Done to Reduce Sprawl Ashland's accessory dwelling ordinance serves to retard sprawl by allowing the additions to the rental stock within existing city limits. Affordability of existing dwellings . is also enhanced when they can be easily modified to create a second living unit, the' rent from which can help the owner cope with expenses. Accessory dwellings also can be incorporated into new construction.fFThis ordinance has been the most successful so far to help with affordability, and to date it.has the greatest potential to enable us to absorb more people without adding more land. - 3 The City reduced parking requirements for residential and commercial development and encouraged mixed commercial and residential use by requiring parking to serve only the principal use not both uses. Road and driveway widths were reduced to lessen the total amount of asphalt that some day will need resurfacing. (Reduced street widths also serve to slow traffic.) But we can do more to avoid more sprawl. Substandard in Size Lot Partition Ordinance Many planning actions involve lot partitions with most of these being routine approvals because there is no justified grounds for denial. The parent parcel is large enough to be split into two or three parcels all larger than what is required in the part enables us zoning. Partitions are a steady source o with state law regarding fmaintaining ll a supply,.lof buildable land, without annexations. However, over time the supply of buildable lands In the city will diminish and annexing even without the current requirement of providing 25% affordable housing will be possible. But before we get to that point we ought to consider other ways to add to our supply of available land through additional partitioning. In many instances lots are partitioned where the underlying zoning may require 7500 square foot lot minimums. If the lot to be partitioned is 20,000 square feet, this results in two lots considerably larger than the minimum required. We should examine this policy to see if there is an acceptable way to allow for three lots to be created in such cases with stipulations to lessen impact. One possibility for mitigating impact in this instance could be to restrict lot coverage so landscaped areas on,smaller lots remain the same as for larger lots. A common complaint is that large houses are built on small lots. Our ordinance in single family zones permits lot coverage to be up to 50% of lot size. Therefore, on a 7500 square foot lot there can be 3750 square feet of coverage. But if by covenant we reduced foot for foot allowable coverage for every square foot a lot was less than the minimum zoning, we could mitigate the Impact of the smaller tots while simultaneously achieving infill. The railroad district has the equivalent of 12,000 people per square mile and almost everyone recognizes the charm of the older houses and the uniqueness and value of that section of town. Initially all railroad district lots were 25 feet wide, and : although the current minimum lot size is 5000 square feet, there are a number of sub- standard-in-size lots in and just outside the railroad district. One is as small as 1920 square feet. Another is 2257 square feet, If we formulated an ordinance where lots could be created of less than 5000 square feet In central sections and near main arterials, we can add to our inventory of lots. With covenants reducing lot coverage we might provide some affordable single family dwellings simultaneously. . A study of twelve dispersed parcels of less than 4000 square feet showed the assessors true cash value of the lots with homes on them ranged from $56,450 to $100,420. This shows there was a correlation between the size of the lots and value and the ref ore,affordability. With covenants reducing the amount of lot coverage foot for foot on any new lots equal to the amount they were less than 5000 square feet, there is the potential for some perpetual affordability on those lots. For example, if we allowed a lot to be created that was 3500 square feet in a zone requiring 5000 square foot minimums and allowable lot coverage was reduced a foot for each foot the lot was less than the normal minimum size, that would result in allowable coverage not to exceed 1000 square feet. The lot Is 1500 square feet below 5000 square feet so the allowable coverage would shrink 1500 square feet also. Such a lot with coverage restrictions would have a relatively low assessed value and the improvements due to size restrictions likely would too. No one would be required to partion a parent parcel to such sizes, but If owners did elect to take advantage of this infill provision, the covenants would apply to the newly created lot. But first the coverage on what would be the parent portion must be examined to ensure it would conform with coverage restrictions after the reduction of the parent lot size. There is no sure way of predicting the amount of additional lots that would be created with some kind of "sub-standard in size" lot partitioning ordinance, but we should calculate the potential because it offers us the possibility of accommodating growth without sprawling. Struggles with growth Issues will remain the fate of desirable communities such as Ashland until Congress acts on one of the following realities; that we should no longer base our economic growth on population growh; that we cannot avoid social chaos or stay ahead of environmental degradation with a population of 350, 000,000 to 400,000,000 people; or that we don't want Americans to have to wait a year to gain entrance to national treasures such as Yosemite or Yellowstone national parks. But there is no substantial national dialogue yet Congressional or otherwise on stopping population growth in the U.S. Until that changes there is no likely probability that Ashland will,.avoid growth. To accommodate that growth we can sprawl or Infill. We have part of an infiii program already, but not enough of one to prevent large tracts of land from being annexed nor one that might yield some cheaper new homes. it is time to reckon with this. lr ,41� mobilr 1 r ,Olt t _ _ 9990 [ F [ gC G QS 6 tl Y 8C Y gY Y ppC CSY+ Y .Y yY7 Y tl ggC "3 tl � gQ ig �e ,f� � � �' S � @ ,Y�' � $ � A' � g 2 � � y�> 9 tl� � � � � § z$ � X � � 7. r, a � € � s d i A $ 9 � f®� � �v � 6 S RF € 29,, � a 88§ � R. ? cc $S a E 3 `�. � g 'z � o � ., 8 _ r� € � � � 4 � R ♦ � n� e Y � _ ___.—___—I. _ — � o� ' oX � ' Y -- -----_ — - — o 1 t os : < o= o ' -- ---------- .._— - - o ---- - � o � "� � _ 1 0 � 3 _ 1 N .... . .. .. .. .____.....__.._..__ _.......____.__._ _. . c o o� .. _...._.._.__.__.____—_ —_...___.___._ __. _ c c� 0 0 ___ ___ __ ___ . .._..__.... N ......._ 1 � O_ f O x8 O I • _ .. _ O S 0 0 pl 0 4y °f��` � Memorandum �4E00� September 11, 1995 Brian Almquist, City Administrator rum: Susan Reid, City Councilor and Stev all, Public Works Director lY�ljPtt: Agreement - Medford Water Intertie Project ACTION REQUESTED City Council authorize Mayor to sign the attached intergovernmental agreement with the Cities of Talent and Phoenix to pursue the feasibility of a water intertie with the Medford Water Commission to serve Talent and Phoenix, and in the future the City of Ashland. BACKGROUND The initial meeting to discuss the project was held on July 10, 1995, at the Talent City Hall Council Chambers. Steve Hall attended that meeting. At the Council meeting of July 18, 1995 Council: • Authorized participation in the Medford Water Inter-tie Steering Committee to evaluate a potential water line to ultimately serve Phoenix, Talent and Ashland. • Appointed Susan Reid as Council liaison to serve on Steering Committee. • Appointed Public Works Director as technical representative to Steering Committee. Councilor Reid and Steve Hall attended the first meeting on August 22, 1995, at the City of Talent Council Chambers. In attendance were representatives from the cities of Talent and Phoenix, and the Medford Water Commission. After discussion, each representative agreed that the staff of the 3 cities should draft an agreement for consideration by each City Council at their September 1995 meetings. The attached agreement prepared by Talent's City Administrator, Tony Paxton, reiterates the essence of those issues agreed upon by the participating cities. PAGE 1-(c:p.Vnrrh20.W.) DISCUSSION In our evaluation, the cities of Talent and Phoenix will be pursuing this option with, or without, the City of Ashland's participation. The proposed project is an excellent opportunity for the City of Ashland to provide for long term future needs of the City of Ashland. By a very small increase in pipe size, the line would be of adequate size to serve all three cities. The project was one of the recommended alternatives in the 1989 Water Supply Report prepared by R.W. Beck and Associates. The estimated cost of an "Ashland only" water line was $7.7 million in 1989 dollars for 13 miles of 24" water main and two pump stations. The facility was designed to provide 2.6 million gallons per day. The preliminary study by the Medford Water Commission indicates a need, for Talent and Phoenix of 2.5 million gallons per day. The construction of that line would provide approximately 40% of the total facility required to reach Ashland's distribution system. The cost estimate for five miles of 18" water main and one pump station at a cost of approximately $2.1 million. A rough estimate of pipe size for all three cities needs would be 24-inch. The capacity of a pressure pipeline is not linear. As an example, a 24" line has almost 60% more capacity than an 18" line. The design is more complex than that but, it gives you an example of the potential cost savings to all three cities if all would participate in this project. Cost sharing has been discussed and the most reasonable option would be on the basis of percentage of capacity of the system. FINANCING As noted in my previous memorandum, the Rural Economic and Community Development Department (formerly Farmers Home Administration) has extended their grant and loan programs to cities of under 25,000 until September 30, 1998. The cities of Jacksonville and Eagle Point have received loans and grants for similar projects in the last year. RECOMMENDATION We recommend the Council authorize the Mayor to sign the attached agreement. cc: Tony Paxton, City Administrator, City of Talent Jim Ware, Public Works Director, City of Phoenix Ed Olson, Manager,Medford Water Commission Jim Olson, Assistant City Engineer Dennis Barms, Water Quality Superintendent Enc: Intergovernmental Cooperation Agreement PAGE 2-(c:pwX frh20.Mcm) INTERGOVERNMENTAL COOPERATION AGREEMENT MEDFORD WATER INTERTIE PROJECT THIS AGREEMENT, made and entered into the last set forth date by and among the undersigned cities of Ashland, Phoenix and Talent, all municipal corporations of the State of Oregon, (all parties hereafter referred to as "units of local government' or "Party(ies)"). This Agreement is made pursuant to ORS 190.003 to ORS 190.110, the general laws and constitution of the State of Oregon, and the laws and charters of the units of local government. Section 1. General Purposes of Agreement. To form, pursuant to the authority set forth in ORS 190.003 through ORS 190.110 as well as local charters and ordinances, a joint body, consisting of representatives from certain units of local government to carry out the following purposes: A. To provide a common means of addressing requests to extend a water distribution system from the water distribution system operated by the Medford Water Commission; B. To provide for the parties a means of requesting assistance from the Rogue Valley Council of Governments in the preparation of a request for proposals for a preliminary feasibility and engineers report on the extension of a water distribution system, to serve each unit of local government, from the water distribution system operated by the Medford Water Commission; C. To provide an organization to study the recommendations obtained from the request for proposals and to recommend to the individual governing bodies of the units of local government a method for proceeding with the provision of such an extension of a water distribution system; and D. To provide a forum for intercommunication and consultation among the parties and to provide an opportunity for a joint and cooperative sharing of the expenses, data, expertise, experiences and plans of each unit of local government. Section 2. Membership. Each governing body may designate not more than three members to serve on this intergovernmental agreement project board. Subscribed to and entered into in triplicate original this day of , 1995, by the appropriate officer(s) who are duly authorized by resolution to execute this Agreement on behalf of the governing body of the below named unit of local government. PAGE 1-(e:pw%nolte.AO1) CITY OF ASHLAND: By: Mayor By: City Recorder Reviewed as to form: City Attorney CITY OF PHOENIX: By: Mayor By: City Recorder CITY OF TALENT: By: Mayor By: City Recorder PAGE 2-fc:pw\nolte.A07) a,j pi ASI�i '•,; �REGO� September 11, 1995 ZII: Brian Almquist, City Administrator Aram: Steven Hall, Public Works Director o6Abj9Ct: Suggested Revisions for Sewer Service Outside City Limits ACTION REQUESTED City Council: • Adopt the attached ordinance, or; • Direct staff to return a revised ordinance at October 3, 1995 meeting, revisions agreed to by Council. BACKGROUND At the City Council meeting on September 5, 1995 City Council asked staff to review AMC 14.08.030 relating to sewer connections outside the City limits. Two specific directions were given by the City Council adding: • Require Jackson County written notice of failing septic system. • The term "premise" to be specific requiring an existing building to be on the site. • The building be occupied. DISCUSSION The attached ordinance includes those 3 conditions. I am suggesting another condition in relation to the distance of an existing building from a sewer line or building. I am suggesting a distance of 300 feet which is the approximate length of a standard block. Some Councilors expressed some concern over the 800 feet that Mr. Osborn would have to extend public sewers to serve his property. The existing condition for outside the City limits and outside the Urban Growth Boundary is 100 feet. cc: Jim Olson, Assistant City Engineer Dennis Barnts, Water Quality Superintendent Enc: Draft Ordinance (c:\sewer\sewerugb.mem) ORDINANCE NO. AN ORDINANCE AMENDING AMC 14.08.030 CLARIFYING STANDARDS FOR CONNECTING TO SEWER OUTSIDE THE CITY ANNOTATED TO SHOW DELETIONS AND ADDITIONS. DELETIONS ARE IINED—THADI IG14 AND ADDITIONS ARE SHAOM. THE PEOPLE OF THE CITY OF ASHLAND DO ORDAIN AS FOLLOWS: SECTION 1. Section 14.08.030 of the Ashland Municipal Code is amended to read: 14.08.030 Connection - Outside City, Inside Urban Growth Boundary. TAn r budding ji..uil Q�' ' located outside the City of Ashland and inside the urban growth boundary may be connected to the sewer system when such connection is determined by the Ashland City Council to be in the best interest of the City of Ashland and to not be detrimental to the City's sewage facilities. Such connection shall be made only upon the following conditions: A. The applicant for sewer service pay"' the sewer connection fee and the systems development charges established by the City Council. (Ord. 1954 S3, 1978; Ord. 2019 S3, 1979; Ord. 2092 S3, 1980; Ord. 2147 S1, S2, 1981; Ord. 2263 S3, 1983; Ord. 2316 S3, 1984; Ord. 2322 S1, 1984; Ord. 2449 S3, 1988) B. In the event ''dwellings or buildings connected to the sewer system arse-id subsequently replaced for any reason, then the replacement dwelling or building may continue to be connected to the sewer system of the City as long as the use of the sewer system will not be increased as determined by the Director of Public Works. C. There is an existing Ashland sewer main or line to `"'high the be e d. * '* ** * ** ** ' ' pre. .. .i enneeteWAhin*�3001 e t-ofthe7OXistng!dwe 11 dwelling in t o,b e c6'.,q....n e pt.1..--d.,....-. The h 1- responsible -X.-. o , , -.......,.................. . ing,*th .e Clty of Ashland 8ewer,main:or:linecto'the property for which sewer servis being u e s t ea. t3 Th°e applicant shall 'secure, in w._....r......j.0 statements f r omy. somc,......ount a t ..... ... the t........... ......... - faded-an ;thpt�thoipr..o...y..j, jo b yffi ..... City f A with....and ,d..o....es�n... .t...confl,j t_, :11 Dun t Y.: . om: re_h: :e:p..s:i,v,e,:P an sPgpg::documents..r . regulations; ul les .. ........................... Dg. The applicant furnish to the City a consent to the annexation of the land, signed by the owners of record and notarized so that it may be recorded by the City and binding on future owners of the land. 1 . The applicant shall provide for the payment to the City by the owners, at PAGE 1-PROPOSED ORDINANCE (p:.,& .,e2.ub.ana) the time of annexation, an amount equal to the current assessment for liabilities and indebtedness previously contracted by a public service district, such as Jackson County Fire District No. 5, multiplied by the number of years remaining on such indebtedness, so that the land may be withdrawn from such public service districts in accord with ORS 222.520 and at no present or future expense to the City. (Ord. 1820, 1974; Ord. 2147 S2, 1981; Ord. 2314 S2, 1984; Ord. 2322 S1, 1984) F . The owner shall execute a deed restriction preventing the partitioning or subdivision of the land prior to annexation to the City. G1#. That the land is within the Urban Growth Boundary. (Ord. 2322 S2, 1984; Ord. 2704, 1993) PAGE 2-PROPOSED ORDINANCE Ip:ordlsewe2upb.ano) 4 i ORDINANCE NO. AN ORDINANCE ADDING SECTION 9.16.055 TO THE ASHLAND MUNICIPAL CODE TO REQUIRE REMOVAL OF DOG WASTE FROM PUBLIC AREAS. THE PEOPLE OF THE CITY OF ASHLAND DO ORDAIN AS FOLLOWS: SECTION 1. Section 9.16.055 is added to the Ashland Municipal Code: 9.16.055 Removal of Dog Waste. Any person, with the exception of a sightless person, responsible for any dog, shall be in possession of tools for the removal of, and shall remove, excrement deposited by the dog in any public area not designed to receive those wastes, including but not limited to streets, sidewalks, parking strips, the Plaza islands, city parks and trails or roads paralleling ditches, swales, culverts, canals and similar facilities owned or operated by the Talent Irrigation District or the City of Ashland. The foregoing ordinance was first READ on the day of 1995, and duly PASSED and ADOPTED this day of 1995. Barbara Christensen, City Recorder SIGNED and APPROVED this day of , 1995. Catherine M. Golden, Mayor Approved as to form: Paul Nolte, City Attorney REMOVAL OF DOG EXCREMENT ORDINANCE(p:urd%dogxcrmt.ord) PROPOSED VERBIAGE ADDED AT MAYOR'S REQUEST: ORDINANCE NO. AN ORDINANCE ADDING SECTION 9.16.055 TO THE ASHLAND MUNICIPAL CODE TO REQUIRE REMOVAL OF DOG WASTE FROM PUBLIC AREAS i0.NQ.,PM" NPT . ANNOTATED TO SHOW DELETIONS AND ADDITIONS. DELETIONS ARE AND ADDITIONS ARE SHADED. THE PEOPLE OF THE CITY OF ASHLAND DO ORDAIN AS FOLLOWS: SECTION 1. Section 9.16.055 is added to the Ashland Municipal Code: 9.16.055 Removal of Dog Waste. Any person, with the exception of a sightless person, responsible for any dog, shall be in possession of tools for the removal of, and shall remove, excrement deposited by the dog; A_: yin any public area not designed to receive those wastes, including but not limited to streets, sidewalks, parking strips, the Plaza islands, city parks and trails or roads paralleling ditches, swales, culverts, canals and similar facilities owned or operated by the Talent Irrigation District or the City of Ashlan4# 8 :eDn any private prop�rtyii� whIeh the prpp�rty gwner r�r persr�n,In �ha>q hey:rt©t g>vert cartsertt fob such i.rse cif the prt�perty. The foregoing ordinance was first READ on the day of 1995, and duly PASSED and ADOPTED this day of 1995. Barbara Christensen, City Recorder SIGNED and APPROVED this day of 1995. Catherine M. Golden, Mayor Approved as to form: Paul Nolte, City Attorney REMOVAL OF DOG EXCREMENT ORDINANCE(D:ord\dogxcrm .eez) September 11 , 1995 c � ..� nz I L`5L City Council = F.. MAin sr. Ashland, Oregon 97520 Dear City Council Members, I read about the new pooper-scooper law in the paper and it misses the mark. It does nothing to solve the more prevalent problem of dog feces on private property in residential areas. Many people actually walk their dogs on other people's property. Many let their dogs run loose, the out-of- sight-out-of-mind approach. By not including private property, you give a message to dog owners that it is okay. Well, it is not okay; it is a revolting mess. I have tried to get help in the past from the police in this regard, but deficiencies in the laws tied their hands. I had to resort to filing a much more involved criminal complaint when a simple pooper-scooper ticket might have sufficed. Please, give residents and the police something to work with here. Thank you. Sincerely, Lorie Anderson 248 Fifth St. 482-4338 cc: Editor, Ashland Daily Tidings 09/19/95 08:47 CITY HALL-ADMIN. 0002/002 WENKER Gordon •DEQ From: FINNERAN Brian •DEQ To: WENKER Gordon •DEQ Cc: FINNERAN Brian *DEG Subject: Ashland Burning Ord. Date: Monday, September 18, 1995 5:OOPM There are several things that need to be added to this ordinance in order to ensure that it's not going to cause problems with the Medford-Ashland SIP 1. Ordinance needs to specify that these provisions apply for only a 2 year period. 2. In addition to stating what can't be burned (i.e., lawn clippings), state the purpose of the ordinance - i.e., "Outdoor burning shall be for the purpose of reducing vegetative material which poses a fire hazard_in residential areas of the City of Ashland" - or something like that. 3. There is nothing in the ordinance that protects against (a) too many fires going on a given day and (b) fires burning too early or too late in the day/evening when smoke dispersion conditions are poor. 4. Ordinance must have teeth - penalties for burning infractions need to be specified. These are the basics as I see it. Let's discuss on Tuesday before the City Council meeting. I'll bb in all Tuesday. thanks. Page 1 t KEN HAGEN'S PROPOSED VERBIAGE FOR THIS ORDINANCE (See Section 1 . - Section 10.30.010.0 and Section 2. - Section 10.30.020.A.) ORDINANCE NO. AN ORDINANCE PROHIBITING TI lE BURNING OF 6AWN GLH1P4NG6 AND LEAVES-i� i s O a s l r> r Ir igl�}<T#{f�F##fZECS p(p'Dgp�t�vst;11)t+ ,BY AMENDING AMC 10.30.010, REDEFINING THE SEASON FOR OUTDOOR BURNING BY AMENDING AMC 10.30.020 AND REMOVING THE SUNSET CLAUSE FROM THIS SECTION. F NOTATED TO SHOW DELETIONS AND ADDITIONS. DELETIONS ARE �H AND DITIONS ARE SHA THE PEOPLE OF THE CITY OF ASHLAND DO ORDAIN AS FOLLOWS: SECTION 1. Section 10.30.010.0 of the Ashland Municipal Code is amended to read: C ac O far tcli09 US,PEw any .. , outdoor fire authorized in this chaptertst�aii oryEte used#a burn»+ray is NINE h N nhlS�L�apt�"�iri a barreI , SECTION 2. Section 10.30.020 of the Ashland Municipal Code is amended to read in its entirety: 10 30 020 Period When Outdoor Burning is Authorized. After a permit is obtained from the Fire Chief, outdoor fires are authorized as follows: A. Exeepfdar+ag rr M March:t tlf?g OGtgbBr 31, 8xt t fire � , . season, when the ventilation index is over 400 and fire fuel conditions are conducive to burning. B. Outdoor fires are permitted on any day of the year the ventilation index is over 400 if fire fuel conditions are conducive to burning and the outdoor fire is for the purpose of burning a structure or other use of fire for training purposes by the Fire Department or under the supervision of the Fire Department; PAGE 1-ANNOTATED ORDINANCE (P:crd\caenemd3.ken) C. Religious fires are permitted on any day of the year after notice of the specific date to the Fire Chief and provided that all safety precautions required by the Fire Chief are met. D. Campfires in areas designated by the Park Commission are permitted in Lithia Park on any day of the year except during periods of extreme fire danger. The amendments to this eede seet'en shall t4m*nate an FebFuaFy 21, 1997. PAGE 2-ANNOTATED ORDINANCE (p:o,d\upenemd3.ken) I ORDINANCE NO. AN ORDINANCE PROHIBITING THE BURNING OF LAWN CLIPPINGS AND LEAVES BY AMENDING AMC 10.30.010, REDEFINING THE SEASON FOR OUTDOOR BURNING BY AMENDING AMC 10.30.020 AND REMOVING THE SUNSET CLAUSE FROM THIS SECTION. F NNOTATED TO SHOW DELETIONS AND ADDITIONS. DELETIONS ARE NN€B�+ROUGH AND DITIONS ARE SH40 . THE PEOPLE OF THE CITY OF ASHLAND DO ORDAIN AS FOLLOWS: SECTION 1 Section 10.30.010.0 of the Ashland Municipal Code is amended to read: C. No person shall start or maintain any outdoor fire authorized in this chapter 1<rn a barrel_Gr_et� ?.0'.".-T0&-burn garbage, plastic, styrofoam, or other noxious materials, 4t` bunt fawn �Srtgs,:leaves;weeds tir I tttt�T yr t�ebris' >�x�ept��Y dslrl;y�� t as t;ttltls tar [1r�ncftes tttaY be F�rnetlf��ttPterw,s SECTION 2 Section 10.30.020 of the Ashland Municipal Code is amended to read in its entirety: 10.30.020 Period When Outdoor Burning_is Authorized. After a permit is obtained from the Fire Chief, outdoor fires are authorized as follows: A Except for t€ a mohflt5 of Jarivary, FeR ruarY, Nt ue ber antl Deember of each Year and except during fire season, outdoor fires are permitted when the ventllatlon index is over 400 and fire fuel conditions are conducive to burning. B. Outdoor fires are permitted on any day of the year the ventilation index is over 400 if fire fuel conditions are conducive to burning and the outdoor fire is for the purpose of burning a structure or other use of fire for training purposes by the Fire Department or under the supervision of the Fire Department; C. Religious fires are permitted on any day of the year after notice of the specific date to the Fire Chief and provided that all safety precautions required by the Fire Chief are met. D. Campfires in areas designated by the Park Commission are permitted PAGE 1-ANNOTATED ORDINANCE (P:a,dWPanamd2.an2J � i in Uthia Park on any day.of the year except during periods of extreme fire danger. PAGE 2-ANNOTATED ORDINANCE (c.or d o enemd2.an21 � P . I � � � � SLASH BURNING IN OREGON .. I � � � � . I ` ` 1987 1988 1989 1990 1991 1992 1993 1994 YEAR ESTERN OR. M EASTERN OR. TOTAL i _ 01/23/1996 04:17 5035206671 BOB PALZER PAGE 01 SLASH BURNING IN JACKSON COUNTY OR.SMOKE MGT RPTS (DR. PALZER) 350-1 dam 300- 250-/ ................................. ....... .............. .............. t 200- 0 150-/ 100- m---------- 0-e 1987 1988 1989 1990 1991 19921993 1994 YEAR JAN,FEB,NOV,DEC ALL YEAR j 01/17/1596 00:03 50352066:1 BOB PALZER PAGE 01 Poet-IV Fax Note 7671 oaie 9/u/1 p gWe 2 To p;<V/ (LbIi,'t from 13. 1 R1". co.maa <1 k- Co. To. Dick Wandersheid Phone Phonon Sod S1� -SG 7/ From Bob Palzer Fax# Se, NS% X31 I F&X# < Re: open Burning Date 9112/95 Thank you for faxing me a copy of fo=e adoptiondat the revision to the next city present open burning or up is council meeting. This rev sunset is acceptable except for the sunset provi provision that eliminates the provision. As you know, April and May have traditionally been the months with the best combination of good ventilation (pollution dispersal) generally available prior to the onset of fire season. For these reasons, these are the best months for open burning if such measures are needed for whatever reason. Not only is the fall window, much less certain to occur, because of generally poor ventilation during that period, it is also not a good time fox open burning regardless of the ventilation index forecast because overall ventilation tends to be poor during this period and . especially difficult to forecast. Thanks to appropriate prior notice, we had a good cross section of the community attending last week's hearing on the open burning ordinance. It was easy to get a large number of people Who were interested in air quality to attend the hearing because this is an important issue to Ashland residents. Many supporters of clean air in attendance did not speak because it seemed clear that Ashland's open burning ordinance was likely to be revised along the lines as recommend by the conservation commission and the fire chief along with the Coalition to Improve Air Quality. We supported those recommendations solely to make it easier to have consensus on this issue and correct the most immediate problem of the ill-advised "emergency ordinance" that was enacted last spring which potentially could have shifted more open burning to fall and winter--at a time when the adverse impacts from such burning would be most acute. We want this temporary fix to last spring's ill-advised ordinance to put this thing to rest by Feb 1997. If this ordinance is going to be revised later, it should be with the intent of minimizing burning and the adverse health impacts associated with it, not just to make it easier for those few people who would like to return to less enlightened times when the adverse health effect of smoke from all sources were less clearly understood. As you know both Grants Pass and Medford have year round bans on open burning and it is our desire that Ashland will be moving in that direction upon future evaluations of its open burning program in future years rather than regressing as it has done most recently. The attached table clearly shows that this past spring provided an exceptionally large window for those who opted to burn to resolve build up of woody debris that may have accumulated over prior years 01/17/1996 00:03 5035206671 BOB PALZER PAGE 02, and that potentially threaten the Ashland watershed and the city itself. But for the record it should be noted that even in the driest spring during the past 13 years (1988) , there were 15 days when the forecasted ventilation index was over 400 during April and May, or one out every four days. That was before the first open burning ordinance was adopted by the city of Ashland. The April and May open burning window has been even wider every year since the first open burning ordinance was adopted. While it is true, that in recent years, there has been a short, or non-existent fall window, the only years with zero fall burning days were in 1987 and 1988 . Again, this occurred before the original open burning ordinance was adopted. It should also be noted that these periods were associated with an atypically large number of forest fires in immediate proximity to Ashland. All of this information was available (and carefully evaluated) by the air quality advisory committee appointed by Mayor Goldin that recommend the original ordinance. The original ordinance focused most heavily on a spring burning window but allowed for a provisional fall window if proper conditions existed_ The Ashland Air Quality advisory committee of which I was a member consisted of a mix of foresters, forestry landowners, and clean air advocates, all of whom were aware of the vulnerability of Ashland and its watershed to potentially catastrophic fire danger and each of us weighed all of the options in which to balance a reduction of forest fuels build up that had been occurring over time while still protecting city residents against the equally great dangers of potentially adverse air quality impacts. Prior to adoption of the original Ashland Open Burning Ordinance, all of the pertinent data for the period was provided both to the advisory committee itself and to all members of the city council which ultimately adopted the original ordinance. What our committee advocated then, and what I continue to recommend, is that if fire is to be used to reduce fuel loadings, it should be scheduled for spring (preferably April and May) when the window is longer and more reliable rather than fall and winter so as . to minimize the detrimental air quality impacts of any open outdoor burning that occurs to the greatest extent possible. As the data on the accompanying table clearly indicates, the months of April and May give a reasonably broad window in any year for those who opt for open burning to deal with fuels build up during a period associated with the least air adverse air quality impacts. There is very clear medical and scientific evidence that the fine particulate from burning of forestry-type debris leads to increased mortality from lung and cardio-vascular disease similar to that from smoking cigarettes. EPA is in the process of revising the present health standard under court order as a result of litigation by the American Lung Association, To date EPA has collected four thick volumes weighing about 20 lbs of printed data in support of a revised stand. With this compelling evidence that the present 01/17/1996 00:03 5035200671 BOB PALZER PAGE 03 particulate standards are not Sufficiently protective of public health, I would anticipate that more stringent standards will be promulgated by EPA by the court ordered deadline of Jan 1997 which coincides nicely with the sunset date on this past spring s revision to the open burning ordinance. Therefore, I would strongly encourage the City of Ashland, to the retain the sunset provision in the present ordinance as it is being revised. Hopefully subsequent revisions to this ordinance will promote less burning while still protecting Ashland's sensitive air and watershed from fire danger. According to preliminary data provided by the Oregon Department of Forestry, the number of tons of slash burned in Jackson County last year was the lowest on record since the calculation methods changed in 1987 . In earlier years, most of this slash burning was done during fall and winter--exactly, the worst time to be slash burning from a public health air quality standpoint. Over the lasrt four years the amount of slash burned is less than 20% of that of ten years ago when particulate pollution was the greatest in the Rogue Valley and among the worst in the US. Now that slash burning, other outdoor open burning, woodstove and industrial emissions have been greatly reduced in the Rogue Valley, the air quality is demonstratively better. The citizens of Ashland are likely to live a longer and enjoy a more pleasant life as a result of these changes. Please don' t backslide on these important gains just to satisfy the wishes of a few who are unwilling to do their fair share in maintaining the good air quality that many of us fought for years to establish when our earlier critics called this an impossible mission. Thank you. 01/15/1996 09:39 5035208671 BOB PALZER PAGE 02_, Number of days per month with the forecasted ventilation index over 400 in Medford and not in fire season. Jan Feb Mar Apr May Jun Jly Aug spt Oct Nov Dec 1983 7 12 30 23 30 0 0 0 0 5 '14 10 1984 4 10 20 28 29 3 0 0 0 13 17 8 1985 1 9 25 25 15 0 0 0 0 7 11 6 1986 13 14 20 27 28 25 0 0 1 12 13 4 1987 9 17 27 18 29 0 0 0 0 0 4 18 1988 8 7 23 15 0 0 0 0 0 0 17 12 ' 1989 6 16 25 20 23 4 0 0 1 13 4 1 1990 7 6 11 21 7 0 0 0 0 2 3 2 1991 1 4 24 26 26 12 0 0 0 1 9 3 1992 4 11 13 21 8 0 0 0 0 4 4 10 1993 9 10 12 26 30 17 0 0 0 6 3 4 1994 6 8 14 23 27 0 0 0 0 2 4 1 1995 14 4 18 17 29 20 0 0 Ave. 6.8 9.8 20.1 22.3 21.6 4.3 0 0 0.1 5.4 8.6 6.8 Compiled by Dr. Roberti. Palzer (9/10/95) from National Weather Service and Oregon Dept. of Forestry data. c:\aq\v1400.95a RESOLUTION NO. 95- A RESOLUTION CREATING THE ASHLAND HOUSING COMMISSION AND ESTABLISHING ITS OBJECTIVES AND RESPONSIBILITIES. THE CITY OF ASHLAND RESOLVES AS FOLLOWS: SECTION 1. Ashland Housing Commission -- Established. The Ashland Housing Commission is established and shall consist of nine voting members, one of which shall be a city councilor appointed by the Mayor as liaison to the commission and one non-voting ex-officio member who shall be the City Housing Officer. The voting members shall be appointed by the Mayor, with confirmation by the City Council. SECTION 2. Term -- Vacancies. The term of eight of the voting members shall be for three years expiring on April 30 of each year. The term of the council liaison shall be for one year. Any vacancy shall be filled by appointment by the Mayor, with confirmation by the city council, for any unexpired portion of the term. The terms of the initial eight members shall be two for one year, three for two years, and three for three years. Any commissioner who is absent from four or more meetings in any one calendar year, without being excused, shall be considered no longer active and the position vacant, and a new commissioner shall be appointed to fill the vacancy. SECTION 3. Quorum -- Rules and regulations. Five voting members of the commission shall constitute a quorum. At its first meeting of the year the commission shall elect a chair, vice-chair and secretary, who shall hold office at the pleasure of the commission. The commission may make rules and regulations for its government and procedure, consistent with the laws of the state, city charter and ordinances and shall meet at least once every month. SECTION 4. Mission. The mission of the Ashland Housing Commission is to encourage housing that is available and affordable to a wider range of city residents and preserves the diversity and character of the community by providing opportunities to enhance cooperation between the public and private sectors, encouragement of financial entities to support housing programs in the city, and coordination of housing and supportive services programs. SECTION 5. Powers and Duties -- Generally. The powers and duties of the commission shall be as follows: A. To develop and recommend coordinated housing and supportive services programs; B. To recommend housing and supportive services priorities for the city; C. To review and make recommendations to the city council and budget committee on Community Development Block Grant (CDBG) and related allocations; D. To investigate federal, state, county and private funding for implementation of city housing programs; PAGE 1-RESOLUTION (P:afth inuUke) E. To oversee the compilation of accurate information on the city's housing supply and affordability; F. To monitor projects funded with the Community Development Block Grant (CDBG) and the Housing Trust Fund; G. To act in an advisory capacity to the Mayor and City Council regarding housing and related issues in the city and the city's properties; H. To foster public knowledge and support of official city housing programs. SECTION 6. Resorts. The commission shall submit copies of its minutes to the city council and shall prepare and submit such reports as from time to time may be requested by the mayor and city council. SECTION 7. Compensation. Voting members of the commission shall receive no compensation for services rendered. The commission may receive gifts, bequests, or devises of property to carry out any of the purposes of this resolution, which shall be segregated from other funds for use by the commission with the approval of the city council. This resolution was read by title only in accordance with Ashland Municipal Code §2.04.090 duly PASSED and ADOPTED this day of , 1995. Barbara Christensen, City Recorder SIGNED and APPROVED this day of .11995. Catherine M. Golden, Mayor Reviewed as to form: Paul Nolte, City Attorney PAGE 2-RESOLUTION (P:crE(ho ing3.R=) Cate Hartzell 881 East Main Street Ashland,Oregon September 17, 1995 Ashland City Council Ashland, Oregon Council members, I will be unable to attend the Council meeting.scheduled for September 19,but wish to express my opinion on a matter that will come before you. I lend strong support to whatever decisions that the Council can make at this time to expedite the planning and construction of a wetlands pilot project. I have followed this matter and have been discouraged by the miscommunication that seems to have occurred recently. I was very disappointed by what I perceive as a lack of leadership exhibited by Don Laws and Rob Winthrop during a recent discussion of the matter. They seemed to state that the project was an experiment which residents and taxpayers should not be asked to finance. Let me remind them of the many"experiments"which tax dollars have paid for nuclear bombs, napalm, chemicals to protect soldiers from chemical weapons,the building of y power lines which expose us to damaging electromagnetic fields, and live polio vaccines. There are also others which have, instead, saved lives or improved the quality of life. My point is that it is time to put our money and efforts behind things that show promise, or even potential for restoring the Earth, rather than to continue the practices that have put our children's future in jeopardy! I've never bought a lottery ticket, but I'm eager and willing to"risk"wetlands. Let those citizens who have dedicated so much time and effort to exploring this route lead us into this"experiment." There are people in this town who want to combine wetlands with activities that will educate residents about how we can all improve the quality of our waterways. Leadership recognizes opportunity!