HomeMy WebLinkAbout1995-1003 Council Mtg PACKET m n : Any citizen attending Council meetings may speak on any item on the agenda, unless it is the
subject of a public hearing which has been closed. If you wish to speak, please fill out the Speaker
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the agenda.
AGENDA FOR THE REGULAR MEETING
ASHLAND CITY COUNCIL
October 3, 1995
I. PLEDGE OF ALLEGIANCE: 7:00 p.m., Civic Center Council Chambers
II. ROLL CALL
III. APPROVAL OF MINUTES: Regular meeting of September 19, 1995 and Special meeting of
September 18, 1995.
IV. SPECIAL PRESENTATIONS AND AWARDS:
1. Proclamation declaring the week of October 2-9, 1995 as "Recycling Awareness Week."
2. Proclamation declaring the week of October 9-15, 1995 as "National Fire Prevention Week."
V. CONSENT AGENDA:
1. Minutes of Boards, Commissions and Committees.
2. Monthly Departmental Reports for September, 1995.
3. City Administrator's monthly report for September, 1995.
4. Designation of voting delegate for League of Oregon Cities' annual conference,
November 10-12, 1995.
VI. SPECIAL AGENDA ITEM:
1. Election of Council member to Position No. 5 for term ending December 31, 1996.
VII. PUBLIC HEARINGS: (Testimony limited to 5 minutes per speaker. Hearing must conclude by 9:30
p.m. or be continued.)
1. Appeal for a decision of the Planning Commission approving a Site Review and Outline Plan
for a 16 lot, 16 unit multi-family development under the performance standards option for
the property located at 955 B Street (Fred Cox, applicant; Philip Lang, appellant).
VIII. PUBLIC FORUM: (Business from the audience not included on the agenda. Limited to 5 minutes
per speaker and 15 minutes total.)
IX. NEW AND MISCELLANEOUS BUSINESS:
1. Letter from City of Monmouth, requesting City of Ashland support by writing letter of
French President Chirac, urging reconsideration of resumption of nuclear testing.
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X. ORDINANGES._RESOLUTIONS & CONTRACTS:
1. (—Second reading by title only of "An Ordinance adding Chapter 2.41 to the Ashland Municipal
Code establishing contribution and spending limits for candidates for City offices and for
City-measures..
2. Second reading by title only of "An Ordinance amending AMC 14.08.030, clarifying
standards for connecting to sewer outside the City."
3. First reading by title only of "An Ordinance permitting only woody debris in any authorized
outdoor fire by amending AMC 10.30.010, redefining the season for outdoor burning by
amending AMC 10.30.020 for the purpose of reducing fire hazards in the City of Ashland
and declaring an emergency."
4. First reading of "An Ordinance amending section 3.08.080 of the Ashland Municipal Code
by deleting the utility discount benefit as an employee benefit."
Xl. OTHER BUSINESS FROM COUNCIL MEMBERS
XII. ADJOURNMENT
I
MINUTES FOR THE REGULAR MEETING
ASHLAND CITY COUNCIL
September 19, 1995
CALLED TO ORDER
Mayor Golden called the meeting to order at 7:00 p.m. in the Civic Center Council
Chambers.
ROLL CALL
Councilors Reid, Hauck, Hagen, Winthrop and Thompson were present. Councilor Laws was
absent.
APPROVAL OF MINUTES
The minutes of the Regular meeting of September 5, 1995 were approved as presented.
SPECIAL PRESENTATIONS AND AWARDS
1. Proclamation declaring October, 1995 as "Crime Prevention Month in Ashland."
2. Proclamation declaring October, 1995 as "Disability Employment Awareness
Month in Ashland."
3. Presentation of Certificate of Appreciation to Councilor Rob.Winthrop.
Mayor Golden presented Councilor Winthrop with a Certificate of Appreciation from
the Mayor and Council and Citizens of Ashland. Councilor Winthrop thanked the
Council for the Certificate and the valuable experiences and relationships he has had
while on the Council.
CONSENT AGENDA
1. Minutes of Boards, Commissions and Committees.
2. Monthly Departmental Reports for August, 1995.
3. Approval of intergovernmental agreement from Oregon Department of Energy
for the Resource Conservation Manager Program.
4. Confirmation of Mayor's appointment of Janine Reynolds to Bicycle Commission
for a term expiring April 30, 1997.
Councilors Hauck and Winthrop m/s approval of the Consent Agenda. Voice vote
all AYES. Motion passed.
Mayor Golden invited Regional Affairs Manager Dick Wanderscheid to explain the
pilot Resource Conservation Manager Program under Item 3. Gary.Curtis, ODOE
representative, reviewed program that will fund a position at the Ashland Chamber of
Commerce for one year to work with ODOE and Ashland businesses to use energy
resources wisely.
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PUBLIC HEARINGS
1. Proposed adoption of "An Ordinance adding Chapter 2.41 to the Ashland
Municipal Code establishing contribution and spending limits for candidates for
City offices and for City measures."
Councilor Hauck explained background for this Ordinance. Councilor Hagen stated
his concern that the Ordinance could be a fundraising hindrance to first-time
candidates challenging incumbents. Councilor Reid stated she was considering running
for the Mayoral election next year and asked the City Attorney if her vote in favor of
this tonight could be seen as a conflict of interest. City Attorney Nolte did not think it
violated the State Code of Ethics. Council discussed election campaign reform and
how this Ordinance could be beneficial toward this reform. It was questioned whether
this Ordinance is necessary in Ashland.
The Public Hearing was opened at 7:28 p.m. There were no speakers. The Public
Hearing was closed at 7:28 p.m.
Councilors Hauck and Thompson m/s Ordinance to second reading. Roll call
vote: Reid, Hauck, Hagen, Winthrop, Thompson YES. Motion passed.
PUBLIC FORUM
No one spoke.
UNFINISHED BUSINESS
1. Report by Phil Beverly, project engineer with Lee Engineering on water filtration
plant construction progress.
Director of Public Works Steve Hall introduced Lee Engineer's Project Engineer Phil
Beverly who presented a progress report and slide show on the water filtration plant
construction. Completion is expected by late February, 1996 or early March, 1996.
2. Adoption of findings, conclusions and order on Planning Action /!95-058 of 7.96
acres located on North Mountain Avenue and the westerly extension of Munson
Drive; 43-lot subdivision (Mary Powers and Doug Neuman)..
Councilors Hauck/Hagen m/s to adopt. Roll call vote: Reid, Hauck, Hagen,
Winthrop YES; Thompson, NO. Motion passed.
3. Report by Wastewater Treatment Plant Project Coordinator Paula Brown on
revised schedules to accelerate wetlands testing as proposed by Councilor Hagen.
Project Coordinator Paula Brown reviewed the four items referred to her by Council
at the September 5 Council meeting.
I Councilors Hagen/Thompson m/s direct staff to prepare the RFP package for 3-
acre wetlands demonstration. Voice vote all AYES. Motion passed.
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4. Approval of Wastewater Treatment Plant Facilities Plan and recommendations.
Councilors Winthrop/Reid m/s approval of Facilities Plan and Recommendations.
Voice vote all AYES. Motion passed.
NEW AND MISCELLANEOUS BUSPLESS
1. Letters from Councilors Brent Thompson and Ken Hagen regarding infill,
annexations, and sewer hookups.
Councilor Thompson asked to move discussion regarding sewer hookups to Item 4
under Ordinances, Resolutions and Contracts. Councilor Thompson reported that the
Planning Department was gathering data for a vacant lands and underdeveloped lot
and lands inventory. Councilor Thompson would like to direct staff to prepare
proposals to approach development of these under-developed lots for Planning
Commission and Council to review. Proposals should include information on the
affordability of annexations. Provisions should be made for public hearings on the
issue of annexation criteria vs. infills.
Mayor Golden asked for clarification on other issues that could impact these proposals
regarding increased school populations, water and other resource capabilities, air
quality and transportation, sewage and infrastructure.
After a brief discussion, Councilors Thompson/Hauck m/s that staff complete its
vacant land inventory and provide information to Council as to what population
might be accommodated within the existing City Limits. Voice vote all AYES.
Motion passed. L /
Councilor Thompson discussed his thoughts on annexation c ria. He would prefer
not annexing at all and still accomplish affordability. Discussion was held to consider
dropping the affordability criteria from the annexation process until the affordability
factor was clarified.
Councilors Reid/Thompson m/s to request staff to begin process with Planning
Commission to remove affordability from the annexation needs criteria.
Councilor Reid requested staff begin public hearing process on this policy with
Planning Commission. Councilor Reid withdrew the motion from consideration.
Mayor requested staff to review annexation process and criteria regarding
affordability housing.
2. Report by Public Works Director and Councilor Reid on agreement to participate
in water intertie with the cities of Talent and Phoenix.
Councilor Reid stated the City had been requested by the cities of Talent and Phoenix
to review a feasibility study to improve the distribution of water in the south valleys.
They have expressed a desire to develop a working relationship with other cities for
future Council's that might be impacted by other agencies' decisions affecting this
region's resource.
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Public Works Director Steve Hall reviewed background information on current water
rights and noted the importance of a feasibility study for future water needs and
solutions. This study could provide the key to providing water to our existing city and
the city we will have in the future. He agreed with the recommendation by Councilor
Reid that the Mayor authorize approval to proceed through the feasibility study phase
only.
Councilor Hagen opposes this agreement. He would approve requesting our
Conservation Department to work with the cities of Talent and Phoenix to develop a
conservation program for their communities. He is concerned that this is the
forerunner to considering piping water in from the Rogue River.
Councilor Hauck supports our participation in the feasibility study at this stage.
Barbara Ryberg, 373 Vista Street: Alarmed at this agenda item on agenda without
public notice. She thinks this agreement would make it very easy to move water in the
future and is a step towards growth in the future. Feasibility studies are fine and she
does not understand why Talent and Phoenix need our input in their studies. Not all
options have been explored. Urged Council to open issue to a Public Hearing in
future.
Mayor Golden,suggested the topic be opened to a vote of the people if there was any
inclination to tie into this pipeline. Her concern is that the cost of bringing water from
Talent to Ashland is prohibitive. Not planning for catastrophes would be
irresponsible.
Councilor Reid brought this'forward because she.believes we have to continue to be
proactive and plan. Working with Talent and Phoenix is the right thing to do.
Councilor Thompson thinks the agreement being discussed is warranted for future
planning.
Councilor Winthrop suggested it was good planning to know what the cost, capacity,
etc. would be if water was piped to Talent and Phoenix and the question to outsize
this pipe for Ashland's possible later use was explored during this feasibility study
period.
Councilors Hauck/Reid m/s to continue meeting past 10:00 p.m. to 10:30 p.m.
Voice vote all AYES. Motion passed.
Councilors Reid/Hauck m/s approve participation in feasibility study. Voice vote:
Reid, Hauck, Winthrop, Thompson AYES; Hagen, NO. Motion passed.
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3. Report by Public Works Director on proposed revisions to the Sewer Ordinance
for sewer connections outside the City and inside the Urban Growth Boundary.
Public Works Director Steve Hall reviewed the suggested revisions he prepared in
response to Council's request.
Councilor Reid suggested a workshop on septic systems be held during a Council
Study Session.
Councilors Hauck/Reid m/s Ordinance to 2nd reading. Roll call vote: Reid,
Hauck, Hagen, Winthrop, Thompson M. Motion passed.
ORDINANCES. RESOLUTIONS & CONTRACTS
1. Second reading by title only of "An Ordinance adding Section 9.16.055 to the
AMC to require removal of dog waste for public areas."
Mayor Golden requested the proposed Ordinance be amended regarding the removal
of dog waste for private property as well as public property. City Attorney Nolte read
proposed amendment.
Councilor Thompson objected to enacting this Ordinance rather than educating the
public for the next year. Councilor Hagen considered the Ordinance to enforce basic
civility.
Councilors Hauck/Hagen m/s approve amendment to proposed Ordinance. Roll
call vote: Reid, Hauck, Hagen YES; Winthrop, Thompson NO. Motion passed.
Councilors Hauck/Hagen m/s approve adoption of Ordinance No. 2765. Roll call
vote: Reid, Hauck, Hagen, Winthrop YES; Thompson, NO.Motion passed.
2. First reading by title only of "An Ordinance prohibiting the burning of lawn
clippings and leaves by amending AMC 10.30.010, redefining the season for
outdoor burning by amending AMC 10.30.020 and removing the sunset clause
from this section."
Mayor Golden read proposed amendments to Ordinance submitted by DEQ
Representative Gordon Wenker.
Wally Skyrman, 4558 Pacific Hwy North: Concerned that this is a temporary
ordinance that would take care of the period of time it took to clean up the watershed
area and then the City would revert to the regular Medford-Ashland SIP.
Gordon Wenker, DEQ Representative: stated that he was not aware that the original
burning ordinance was being revised. The additional days could affect their pollution
rating.
5
Regional Affairs Manager Dick Wanderscheid suggested adopting the proposed
Ordinance now with or without the proposed amendments to stop the burning season
and examine amending the burning season next March.
Mayor Golden stated she would make an executive decision to request staff return
with wording on this for the October 3 Council meeting.
3. First reading by title only of "An Ordinance adding Chapter 2.41 to the Ashland
Municipal Code establishing contribution and spending limits for candidates for
City offices and for City measures."
Councilors Hauck/Thompson m/s to second reading. Roll call vote: Reid, Hauck,
Hagen, Winthrop, Thompson YES. Motion passed.
4. Fast reading of "An Ordinance amending AMC 14.08.030, clarifying standards
for connecting to sewer outside the City."
Councilors Hauck/Reid m/s to second reading. Roll call vote: Reid, Hauck,
Hagen, Winthrop, Thompson YES. Motion passed.
5. Reading by title only of "A Resolution creating the Ashland Housing Commission
and establishing its objectives and responsibilities."
Councilors Hauck/Winthrop m/s adoption of Resolution No. 95-25. Roll call vote:
Reid, Hauck, Hagen, Winthrop, Thompson YES. Motion passed.
OTHER BUSINESS FROM COUNCH, MEMBERS
Councilor Reid asked City Attorney Nolte and Community Development Director
McLaughlin to review compliance with the archeology site protection standards with
LCDC. Councilor Winthrop expressed concern that the City may be violating
standards without any specific policy established. Councilor Reid asked that
information be presented at either of the Council meetings in October.
Councilor Hagen encouraged people to help with the Bear Creek cleanup this
Saturday (September 23) at 9:00 a.m. either in Medford or Talent.
Councilor Winthrop thanked his wife for all the effort and time she has contributed
which enabled him to accomplish all the items mentioned on the Certificate of
Appreciation he received.
ADJOURNMENT
The meeting was adjourned at 10:30 p.m.
Barbara Christensen, Recorder Catherine M. Golden, Mayor
6
1
City of Ashland
Minutes Council Special Session
September 18, 1995
CALLED TO ORDER at 4:00 p.m.
Attendance: Mayor Golden, Councilors Reid, Hauck, Hagen, Laws,
Thompson and Winthrop, City Administrator Brian Almquist, City
Recorder Christensen and local press.
Purpose of meeting is to conduct oral interviews of applicants for
the upcoming Council Position #5 vacancy.
Candidates applying for position were Carole Wheeldon, Marty Levine
and Lee Carrau.
Each candidate answered questions by council directed at their view
of growth in Ashland, areas or projects of interest, skills or
experience they could bring to the Council and why they would want
to serve on the Council, knowledge of LCDC, ideas on the Waste
Water Treatment Plant project, ideas on regional planning and
issues currently facing Ashland.
Adjournment
Meeting was adjourned at 5: 30 p.m.
Resp�y submitted,
Barbara Christensen
City Recorder
Attachments
i
CITY OF ASHLAND
COUNCIL STUDY SESSION
September 20, 1995
Minutes
Attendance: Mayor Golden and Councilors Reid, Hauck, Hagen, Thompson, City
Administrator Almquist and City Attorney Nolte. Department Heads attending were:
Lovrovich, McLaughlin, Turner, Clements (for Brown), Woodley, Christiansen and
Executive Secretary Moore.
I. Resignation City Administrator Almquist advised that he received a letter
of resignation from Director of Public Works Steve Hall. His resignation
will be effective November 24 to take a position with Clark County in
Washington. Almquist advised Council that recruitment to fill this vacancy
will begin soon.
H. Railtex Almquist advised that the bikeway purchase from Railtex is
moving along well. The title report has been received. Revised deeds will
be sent to them soon.
III. Ashland Street A report on the Ashland Street Transportation Plan was
presented by McLaughlin as requested by Susan Reid. The project has not
changed since the Consultant's report which was presented to Council
earlier. Final report will be presented for Council's approval soon. Final
report will direct staff for further studies to continue project. Presentation
made at Oregon Planning Institute and to Ashland Chamber of Commerce.
Councilor Reid stated that she wants to make the sidewalks and other
improvements safer for pedestrians. Discussion was held on the various
options available, funding availability, and the long-term project costs and
impacts. Highway 66 Citizen Committee representative Dr. D. H. Sweet
reviewed his committee's redesign plan.
IV. City History Project Almquist reviewed projects proposed by Kay Atwood
that would include:
a. Project I: Overview of City of Ashland History
b. Project II: Inventory of City of Ashland Departmental Archives
Almquist will follow up on this at the October 3 Council meeting.
Study Session concluded at 1:45 p.m.
(r.Minuksk9.26swy.. )-pg. i
A t,
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PROCLAMATION
WHEREAS, Ashianders appreciate our area's natural beauty an d
VIII natural resources; and
b WHEREAS, reducing waste and using resources wisely saves our
natural resources, creates jobs, and provides for future
generations; and
M.c.,
WHEREAS, local governments, schools and businesses, along with
qNs
k working together to recycle
1 concerned citizens, are sli
more and to adopt environmentally sustainable buying
practices; and
ans are recycling more than
WHEREAS, Ashlanders and Oregom ;Z
01F
ever;
NOW, TH EREFORE, 1, Catherine M. Golden, Mayor of the City of
Ashland, Oregon, do hereby proclaim October 2 - 9, 1995 as
..........
i!SS "
WEEK
"RECYCLING AWARENESS j1pit
:Uh
in Ashland and encourage each Ashland citizen to practice e ssential habits
of reducing, reusing and recycling in their homes, workplaces and
schools.
ilk ifi r.
Dated this 3rd day of October, 1995.
U.
Barbara Christensen, Recorder Catherine M. Golden, Mayor
.......... -U,
I T—T-
Ir
........... ............................. .......... ......
4. ..........
WHEREAS, fire emergencies result in the loss of nearly 5,000 lives and cause 28,000
injuries annually in the United States;
WHEREAS, fire emergencies in 1994 in the United States resulted in property losses of
over 8 billion dollars;
WHEREAS, in Oregon, forty-eight people lost their fives last year in fire emergencies;
and
WHEREAS, the majority of these fire fatalities occurred within the home;
WHEREAS, unattended cooking, misuse of beating equipment, and careless cigarette
smoking activities are the primary causes of home fires in Oregon;
WHEREAS, practicing safe behaviors in the use of cooking and home heating equipment,
and in the use of smoking materials, will drastically reduce the loss of life
and injuries caused by fire emergencies.
0
WHEREAS, the Ashland Fire Department is dedicated to preserving fife and property
from the devastating effects of fire through a commitment to public education
it and a prompt response to fire emergencies.
air WHEREAS, the members of the Ashland Fire Department are joined by other concerned
citizens of Ashland, as well as businesses, schools, service clubs, and
organizations in their fire safety efforts; and
—N
NOW, THEREFORE, 1, Catherine M. Golden, Mayor of the City of Ashland, do hereby
proclaim the week of October 9-15, 1995, as:
NATIONAL FIRE PREVENTION WEEK
and call upon the people of Ashland to participate in fire prevention activities at home, work,
and school and to remember, as the 1995 National Fire Prevention Week theme suggests: yf
iu
WATCH WHAT YOU HEAT!: PREVENT HOME FIRES"
Dated this 3rd day of October, 1995.
,,t Catherine M. Golden, Mayor
glv4g�r.-!
Barbara Christiansen, City Recorder
U CU
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M �
ASHLAND HISTORIC COMMISSION
Minutes
September 6, 1995
CALL TO ORDER
The meeting was called to order by Chairperson Jim Lewis at 7:40 p.m. Members present
were Terry Skibby, Jim Lewis, Fredricka Weishahn, Casey Mitchell, Bill Harriff and Bill
Emerson. Also present were City Council Liaison Steve Hauck, Associate Planner Mark
Knox and Secretary Sonja Akerman. Members Keith Chambers,Larry Cardinale and Chloe
Winston were absent.
APPROVAL OF MINUTES
Skibby moved to approve the August 2, 1995 Minutes as submitted and Mitchell seconded
the motion, which passed unanimously.
STAFF REPORTS
PA 95-099
Conditional Use Permit, Site Review and Variance
493 North Main Street
Catalina Physical Therapy Group
Knox explained the application is to construct a new 2,000 square foot professional office
building located on a vacant lot at the comer of North Main and Coolidge Streets. The
building will appear to be a single story structure, however there will be an additional 480
square feet within the second floor dormer. A Variance is being requested to reduce the
rear yard and side yard setbacks from ten feet to six feet. The parking area will contain five
spaces with an additional handicap space. The main entrance will be provided on the
Coolidge Street side. The Review Board has met with the designer and given tentative
approval of the design, however, it was noted the design had incorporated horizontal siding
and this proposal had vertical siding. There are many features of the design with
architectural merit, including the primary orientation of the building facing North Main
Street, with the parking area to the side and screened with landscaping. An arbor will also
be constructed to further screen the parking area from North Main Street. On the parking
lot side will be an open beam porch. The windows are nicely designed with compatible
trim. Also, the use of the eaves and columns make the design visually pleasing. Knox also
commented on the use of a portion of the existing retaining wall as part of the building.
Staff, he said, felt comfortable with the design and is confident it is one of the best designs
for the lot. Therefore, approval is recommended with four conditions, one of which is the
use of horizontal siding instead of vertical siding as depicted in the elevations.
Doyle Brightenburg, building designer for the project, stated the siding got changed because
the owners were interested in staying with the residential feel, yet since it is a commercial
building, want it to look more commercial. The group•also wanted a contrast between the
gables and the first story.
Emerson stated the overall design is good and acknowledged it was a difficult space to work
with. He also likes the use of the shingles.
Skibby reported on the Review Board meetings and noted the Board had recommended the
use of horizontal siding. Knox added the Site Design and Use Standards discourages
vertical siding in the Historic District.
Jane Richardson, 781 Liberty Street, said she was part of the Catalina Physical Therapy
Group. The Group had looked for property around the hospital and this lot was the closest
location they could find. She mentioned the new medical building on North Main Street
not far from this site, noting it had vertical siding, and said the group felt vertical siding
would give the building more of a professional look.
Mitchell said she specializes in health care design and feels the horizontal siding would have
more of a positive effect on the clients. It would go better with the design and she added
it will not interfere with the care given to the clients. Knox noted it was Staff's belief it will
have a professional appearance with horizontal siding.
Jack Evans, 70 Coolidge Street, stated he had called this action up for a public hearing
because he was concerned with how the project will impact the trees and retaining walls
adjacent to the site (his property). Since he is now living out of town, he wanted to be able
to review the plans, and hopefully, there would be no need for a public hearing. He also
said he agrees the horizontal siding will keep the historic feeling of the area.
Skibby said he feels strongly about the horizontal siding. He also noted the other medical
building mentioned is outside the Historic District. When asked, he said the site was once
a gas station.
Emerson said he is bothered by the tudor details, but admitted it was hard to see the design
and read the small print on the reduced copies in the packet. He maintained the siding
should be horizontal, not vertical, and also feels strongly the shingles should remain. He
also added he likes the use of the arbor.
Harriff said he personally feels horizontal siding would look better, but does not think the
guidelines are strong enough to dictate this as a requirement. Skibby disagreed and noted
the retirement center will be using horizontal siding. Harriff said again he agreed it would
look better, but would recommend it be used, not require it be used.
Skibby moved to recommend approval of this action with the requirement horizontal siding,
with ornamental shingles on the gable ends be used. Weishahn seconded the motion and
it passed will all voting aye except Harriff, who voted nay.
Ashland Historic Commission
Minutes
September 6, 1995 Page 2
PA 95-103
Site Review
Plaza
City of Ashland
Emerson stepped down from the Commission and sat in the audience because he is the
designer of the project.
Knox related the addition/remodel of the kiosk had been previously talked about at Review
Board meetings and earlier Historic Commission meetings. He went on to report this
proposal is for a 100 square foot addition attached to the existing information booth (kiosk).
This addition has caused controversy, mainly because of the four and one-half foot bump
out into the street. Staff has done some field work, however, and feels it will not create
problems. It also believes the design is compatible with the Site Review chapter. The
existing building will have the brick veneer removed and will be white stucco, as will the
addition. The roof shape and material will remain the same. The door will be relocated
to the northeast side. Also, the phones will be moved and placed on the northeast side.
This will eliminate the clutter. As noted in the Downtown Plan, the booth should be
expanded to accommodate the Chamber of Commerce. The walls will be insulated for a
better physical working environment, thus allowing for the extension of the season to remain
open. A police officer will also be able to stay in the Plaza year round.
The bump out is one of the main concerns. Knox justified the reasons Staff felt would be
adequate distances for backing out conflicts, through traffic conflicts and delivery truck
conflicts, as noted in the Staff Report.
City Administrator Brian Almquist said the genesis of this expansion was the availability of
a grant through Regional Strategies. The City received $11,000 in grant money, matched
it with $11,000, and added $2,000 in-kind services. Money, he explained will be tight, but
the City feels the importance of maintaining a police presence in the Plaza area is crucial.
He noted Bill Emerson worked closely with the Chamber of Commerce and the Police
Department in the design. He said he was present to answer technical questions and asked
the Historic Commission to focus on historic issues.
Emerson spoke about the proposed addition, noting he had attended the Review Board
meeting when the original plans came down. He had his own concerns so he got involved
in the design. One concern was that the design began with two separate buildings with a
corridor adjoining them. Also, the addition was proposed toward Iron Mike (H.B. Carter
Memorial Fountain). In the process of coming up with a better design, the addition was
incorporated into the existing building (and located on the opposite side of Iron Mike). He
said he also figured out ways of making the roof work whereby it would be easier to build.
In addition, he removed the brick corners because they provide too many vertical lines, and
he incorporated archways in the windows which are reminiscent of City Hall.
Ashland Historic Commission
Minutes
September 6, 1995 Page 3
f .
Almquist added Emerson was able to fit the phones on the building itself and also worked
out a means to get rid of the wooden structure behind the existing phones. This will clean
up the area. He noted Emerson did a good job in picking up old features of City Hall and
assimilating them in the design of the booth.
Skibby asked if the existing roof would stay. Emerson said it will. Two existing panels will
be moved and incorporated with the new roof. When asked what the exterior finish would
be, Emerson answered it will most likely be synthetic plaster because it is more water proof.
He is also recommending 5/8" plywood for backing to add more support.
Types of windows were then discussed. Emerson said he had contacted numerous window
companies and has had a hard time locating widows that will open all the way. He said the
City may have to buy windows and apply hinges. When asked about air conditioning
systems, Almquist noted the mechanical equipment will be located on the roof.
Richard Hanson, 25 North Main Street (Gold & Gems), said he is 100% in favor of the
expansion of the information booth for the purpose of allowing expanded use by the
Chamber of Commerce and having a police officer on the Plaza. However, he is 100%
opposed to the location. He has taken pictures (which will be available at the Planning
Commission meeting)which show how delivery trucks park--with the wheels over the curb.
to decrease even one foot of space for truck parking is wrong. Also, there is a safety issue.
This is a giant step in the wrong direction. Because he has been in his store at all hours of
the day and night, he has noticed cars do not slow down. When someone sees another
person walking to a car, that person stops and waits for the space to open. Cars can
generally get by now, but they won't be able to with the bump out. He said he feels the best
space to have the kiosk is in the middle of the Plaza where it won't impede traffic or
deliveries. He also said he was speaking for other Plaza merchants who were unable to
attend the meeting. He then stressed his opposition to the location, not the concept. He
went on to say he appreciated Staffs efforts in the measurements, but they just won't work.
He then noted he had received a letter from Phyllis Smedes and was glad the Commission
also received copies.
Ahnquist responded to Hanson that at first, the bump out was larger and the Review Board
felt the addition (on the opposite side) would intrude visually on the Carter Fountain.
Hanson replied eight out of ten citizens don't even know who Iron Mike is. Even if the
booth were to be moved, there would be a clear view of it from the park, First Interstate
Bank, etc.
Moreland Smith, 6381 Wagner Creek Road, said he was a downtown business owner for ten
years. He was also a member of the Downtown Planning Advisory Committee (DPAC).
He is very interested in the Plaza and he said he would like to echo Hanson's concerns. He
is also concerned that the Planning Staff is employed by the City; therefore, Staff has to
justify the employer's proposal and cannot be objective. The master plan for the Plaza, he
said, called for moving the kiosk. He noted the out-of-town architect that worked on the
Ashland Historic Commission
Minutes
September 6, 1995 Page 4
Downtown Plan recognized the kiosk was out of place. It detracts from Iron Mike where
it is now. He said he has observed a lot goes on in that space. He does not feel the City
should take a bad idea (existing location) and make it worse by going out in the street. He
also disputes Staff measurement figures and said any narrowing of space will be bad. There
is a great need for the traffic to flow smoothly. There is already a shortage of loading truck
areas and there always will be because of all the restaurants on the Plaza. DPAC made
deliveries worse because it got the City to close off Guanajuato Way during the day. Smith
also said one of the reasons the phone booths are where they are now was a step in the
direction of moving the kiosk. He then said the City wanted to get a police officer
immediately last spring when the plans first surfaced. Since the summer is now gone, he
thinks the proposal should be delayed a couple of months to do it right. He also said he
would offer his time to help build the kiosk correctly.
Emerson then said he bad an alternate plan. Knox reminded the Commission members it
their duty to recommend a decision to the Planning Commission of the submitted design for
the addition/remodel of the existing booth which includes the bump out. Harriff said he
would prefer to not make a recommendation before he hears another proposal and added
he thinks it is important to hear Emerson's alternative so he can make a better informed
decision. The Commission concurred.
Emerson continued and submitted plans that remove the existing booth and rebuild a larger
six-sided booth. As background information, he said up until a few years ago, the Plaza was
broken up and a person couldn't walk from one end to another. Pedestrian use was created
with a pathway from the fountains to the flagpole. This created another area for the
information booth. When he worked on the design for the Plaza after the adoption of the
Downtown Plan, he had originally designed around the Japanese Maple to accommodate
a different location for the booth. The intention was to move the booth to where the maple
was subsequently moved by the Parks Department. He has since talked to Donn Todt (from
the Parks Department), who has determined the tree could be moved during the winter,
then brought back to be replanted without damaging the tree. With the alternate plan, the
design for the new booth would give 28 square feet more than the with the
remodel/addition. Also, no bump out would be required. Emerson then said he had talked
with a contractor who estimated it would cost $23,800 to remodel and add on to the existing
booth, and $26,800 to build a new one.
At this point, Almquist took exception to the references of an adopted master plan for the
Plaza. He stated the language that was adopted was that the existing building be added on.
Emerson went on to say John Fields had given a rough estimate of$40,000 to remodel and
add on to the existing booth, and $33,000 to build a new one. The higher costs took into
account the angles of the buildings. Emerson pointed out a few items that needed to be
done to the old building so insulation could be installed. Almquist said the insulation
becomes problematic because the windows will be open. However, Emerson said the booth
will be used more in the winter because of police use.
Ashland Historic Commission It
Minutes
September 6, 1995 Page 5
Doris Mullen stated the issue is safety, especially for pedestrians. To drive in the Plaza area
is terrible as it is. She suggested taking more time to hear options rather than approve the
bump out.
Roger Floyd, 351 Granite Street, said he is the owner of Lithia Stationers, and he strongly
supports what the other merchants have already said. Safety and traffic issues are his main
concerns.
Darren Busich, Munchies'manager,.said most people on the Plaza are opposed to the bump
out. He also stated he thinks Emerson's alternate plan is better than the original plan.
Skibby commented the reason the addition was moved to the opposite side was because of
the closeness to Iron Mike. Another side was ruled out because of the large ash tree. He
feels Emerson's design (with the bump out) is more compatible. He also feels the alternate
plan is compatible and would be the ideal solution. The project has evolved over the
months and the design has improved.
Weishahn commented that with the addition added to the old kiosk, it would be a new
entity and would look extremely odd. She does not feel it would be a nice thing to do to
the Plaza.
Harriff said he would vote against the proposal because of safety issues even though it
should not be a concern of the Historic Commission. The historically commercial nature
of the Plaza will be shifting to a pedestrian oriented area with the decrease in the
parking/delivery truck area. He is against the bumping out and feels there are better
proposals, including Emerson's alternate plan. Mitchell said she agreed with Harriff 100%.
Skibby noted this is difficult to discuss. He also wanted it noted that Betty Matteson,
Information Booth Coordinator, had told him it would be better to move (relocate) the
building, and she was against the addition. Also,Barbara Gray had spoken with him earlier
in the day to tell him the same thing.
Harriff then moved to recommend denial of the proposed application with the
addition/remodel of the existing information booth, which includes the bump out. In
addition, he moved to recommend other proposals be looked at, including Emerson's
alternate plan. Weishahn seconded the motion. Discussion ensued. Harriff noted people
do not stay within the ten foot aisles allowed in the Plaza, as it never seems to work out
quite that well. Even though it may seem a small bump out, it will change the historical
nature of the Plaza. He said he also feels the concerns of the merchants and citizens should
be listened to. The motion passed with Harriff, Lewis, Mitchell and Weishahn voting aye,
and Skibby voting nay. Emerson abstained.
A short discussion of cost followed. Hauck said the City will lose the money if the booth
is not built within the grant allowance, including the in-kind contribution. Emerson stated
he had talked with the woman who administers the grant money and discovered the design
Ashland Historic Conunission
Minutes
September 6, 1995 Page 6
and location could be changed. She would just need to know where the extra money would
be coming from if needed.
Emerson then rejoined the Commission.
BUILDING PERMITS
Permits reviewed by members of the Historic Commission and issued during the month of
August follow:
225 "B" Street Walter Duthie Garage/GuestRoom
225 "B" Street Walter Duthie Remodel/Addition
130 Helman Street Jacquelyn Bruni Addition
201 Gresham Street William/Melody Ashworth Remodel
80 Coolidge Street Nola O'Hara Porch Extension
139 North Second Street Judith Ginsburg Interior Remodel
762 "A" Street Anna Bjernfalk ResidentialConversion
230 Strawberry Lane Ed/Jane Barrett Studio Apt/Garage
588 North Main Street ODOT Demolition SFR
588 North Main Street ODOT Demolition Garage
65 Granite Street Janice Jacobson Porch Addition
370 Lithia Way Vivian/Irving Kom Remodel
265 Sixth Street Robert Blake Remodel
277 Fifth Street Fifth Street Dental Office Sign
45 North Main Street Ind Imports Sign
559 Scenic Drive Jackson Co. Physical Therapy Sign
near 325 "A' Street KC's Railroad Sausage Co. Sign
REVIEW BOARD
Following is the schedule (until the next meeting) for the Review Board, which meets every
Thursday from 3:00 to at least 3:30 p.m. in the Planning Department:
September 7 Lewis, Emerson and Skibby
September 14 Lewis, Emerson, Weishahn and Skibby
September 21 Harriff, Weishahn, Cardinale and Skibby
September 28 Harriff, Skibby, Cardinale and Mitchell
OLD BUSINESS
Historic Preservation Ordinance Study Session
Lewis reported a large portion of the study session was spent on the definition of
"demolition". Also discussed was the restructuring of the Historic Commission in order for
it to qualify for Certified Local Government (CLG) status. Knox said the restructuring
Ashland Historic Commission
Minutes
September 6, 1995 Page 7
would be a change in the Municipal Code, not the Historic Preservation Ordinance, which
will become a section in the Land Use Ordinance.
Copies of the corrected ordinance will be given to all members.
Mountain Avenue House
Lewis described the open house (park)which was held for the new Mountain Avenue Park.
Between 50-60 people attended. Experts on various aspects of the park (sports and nature)
were present giving talks and tours. He gave tours of the old house. He said he feels very
positive about the park.
Skibby said he heard the house was moved in 1964.
Street Naming Committee
Lewis stated he, Skibby and Knox had met once and decided to get approximately 100
special names(including flora,fauna,special events and significant persons),then cateogrize
them and submit to the City Council for approval.
NEW BUSINESS
Demolition of 482 Iowa Street
Emerson said since he was the person who designed the remodel/addition for this house,
he was shocked to see the building gone, especially since the owner took great pains to
carefully strip and clean the interior of the house, thus indicating the house would not be
demolished. A permit bad been issued for the remodel/addition only.
When asked about a citation, Knox said the city had the option to cite the owner and/or
builder for a maximum of $500. Lewis said something should be done because this is a
violation of the Municipal Code. Approval was not received from the City Council.
Emerson stated $500 could be a minimal fine to some people. He stressed the need to
address neglect in the ordinance. He also wanted it noted that part of the Planning Action
which was approved for this project included the remodel/addition of the existing house, so
this site is also in violation of the conditions of the Planning approval.
Knox said the City Attorney is now dealing with this.
Rehab Oregon Right Workshop
Knox stated he will be driving to Roseburg for this free workshop on September 23rd. He
encouraged all members to attend. Skibby said he would for certain.
Ashland Historic Commission
Minutes
September 6, 1995 Page 8
OLD BUSINESS continued.....
Goals
Weishahn wondered if the Commission could learn strategies for designs of buildings in
certain districts and would like to come up with suggestions for builders. She said she would
also like to learn how to define characteristics. She then asked about Demuth/Glick's
guidelines and Knox said he would call and have something sent to the City.
Emerson volunteered to take a look at the draft Railroad Plan. Knox said the Planning
Department received the draft last month. It will go to public hearings before it is adopted
by the City Council. Harriff declared it should be possible to key off Glick's Railroad draft
for characteristics of the area.
ADJOURNMENT
With a motion by Emerson and second by Weishahn, it was the unanimous decision of the
Commission to adjourn the meeting at 10:20 p.m.
I
Ashland Historic Commission
Minutes
September 6, 1995 Page 9
ASHLAND TREE COMMISSION
MINUTES
AUGUST 3, 1995
I. Meeting called to order at 7:05 p.m.
Present:
John McClendon
Mark Jenne (Minutes)
David Jacquat
Rich Whitall (Chair)
Dave Mason
Nancy Kerr
II. Approval of Minutes - July minutes approved.
111. Guests: Gary Arnold (Oregon DEQ - Medford Office)
Ron Bass (PA 95-084)
Suzy Brown (Representing Richard Bolton, PA 95-084)
Frank Papen (PA 95-066)_
Suzanne McQueen (PA 95-088)
Mrs. Williamson
IV. Old Business:
A. Update of Recommended Street Tree List - John McClendon reports for
Donn that the layout artist cannot complete the project. Donn is continuinq
this project on his own. One copy of the list was available, but was not
reviewed at this time. An idea was fostered to make an additional list that
would give local sources for each of the trees. This would lessen the
problem of species substitutions due to the "unavailability" at one nursery.
B. Arboretum Status - Regarding the possibility of an arboretum on the
Billings property at the north end of town - Dave indicates that, despite
newspaper reports to the contrary, the idea of a golf course on this property
is becoming less likely. -This is due to the city's finding (to be confirmed
August 15) that as much as 20% of the land is wetland, making that part of
the property unsuitable for a golf course. This wetland's finding would also
tie in with the wetlands sewage treatment option. An arboretum could
easily maintain a riparian area thus benefitting wetlands, conservation and
sewage treatment. Several local groups are working for the arboretum in
ASHLAND TREE COMMISSION
MINUTES
AUGUST 3, 1995
lieu of the golf course and the large private supporter is still interested.
Commission feels an arboretum partnership between the city and private
donors would be attractive - each could get an arboretum at half price.
Dave indicated that financially, a golf course would be better for the first 15
years, but after that time an arboretum is more advantageous.
Environmentally an arboretum would be much more beneficial.
C. Interface with Engineering regarding tree pruning notices - John
McClendon reports for Donn. Jim Olson in Engineering has agreed to refer
tree visual-clearance questions to the Tree Commission for consultation in
cases where there could be a question via Nancy Slocum.
D. Goals and Vision Planning - Richard Whitall and Mark Jenne will come up
with a survey to be mailed to each Commissioner to get a list of interests
and try to gauge our depth of commitment. Results will be discussed at our
next meeting.
E. Tree Inventory Tutorial Offer - Mark has come up with a typed set of
instructions, but is delinquent in contacting Phil Lind regarding the computer
speed problem.
F. Big Street Trees List - David has not come up with a draft list yet, but
envisions that it will be accompanied by other guidelines such as site
suitability to ensure long-term tree health.
G. Review of 1994 Planning Action Compliance - No report, Vince James
absent.
V. New Business:
A. Site Review -
1 . PA 95-066 (Fourth @ A St.) - Frank Papen was asked to
add two more street trees.
2. PA 95-087 (Second & E Main) - John Fields would like to
get a street tree on Main St., but the site looks too restrictive.
The design is nice.
f
2
ASHLAND TREE COMMISSION
MINUTES
AUGUST 3, 1995
3. PA 95-088 - (2425 Siskiyou) - Suzanne McQueen explained
the plan. We suggest the Liquid Amber be replaced with
another species. Street trees will be put in after the Siskiyou
Boulevard redesign.
4. PA 95-084 (Siskiyou @ Mary Jane) - Plan looks good.
Neighbor Ron Bass was advised to watch out for root
compaction to his trees.
5. PA 95-085 (Mountain @ Hersey) - The plan needs more
details. The slope is particularly steep.
6. PA 95-075 (963 B St.) - Needs details as noted. The plan
looks crowded.
B. Gary Arnold of State DEG discussed non-point pollution sources
and how they can be affected by actions around riparian areas.
Healthy riparian corridors help control excess nutrients, high stream
temperatures and sedimentation. Development factors including
species variety and stream buffer size have degraded the riparian
areas ability to clean itself. Perhaps we can cooperate with DEG on a
comprehensive riparian management plan for the city and give our
ideas to the City Council and Parks Department.
Other ideas include making a riparian inventory within the city limits
and/or restoring damaged areas by planting new cover (perhaps with
volunteer effort and donated materials to keep costs down).
Sediment in Reeder Reservoir leads to sluicing which essentially kills
Ashland Creek for a few years. Steep slopes and road cuts could
perhaps be stabilized in the reservoir drainage.
North Mountain Avenue park is a prime candidate for restoration.
The City of Phoenix now has an ordinance requiring a minimum 25'
buffer around all creeks.
These are all ideas we could help with. The Tree Commission could
3
ASHLAND TREE COMMISSION
MINUTES
AUGUST 3, 1995
help educate as well as perform direct action.
Because Ashland is near the beginning the Rogue Valley, drainage
here has a big impact on the valley. A formal plan may also help the
City if Coho Salmon is listed as an endangered species by keeping
federal mandates to a minimum. Next month we can discuss a
possible riparian protection program.
VI. Meeting adjourned at 9:05 p.m.
4
f
CITY OF AS14LAND
PARKS AND RECREATION COMMISSION
REGULAR MEETING
MINUTES
August 30, 1995 Chair Alsing called the meeting to order at 7:00 p.m. at the department
office, 340 S. Pioneer Street.
ATTENDANCE:
Present Pat Adams, Al Alsing, Bob Bennett, Teri Coppedge, Ken Mickelsen.
Absent Laurie MacGraw
1. ADDITIONS OR DELETIONS TO THE AGENDA
Commissioner Coppedge said that she would like to discuss revising the Commission's agenda
format so that it would be more user friendly for the public. The item was placed under Old
Business.
II. APPROVAL OF MINUTES
A. Regular Meeting - July 24, 1995
Commissioner Coppedge indicated that the minutes should be corrected to read that she had
abstained from voting on the motion to approve the minutes of the June 27, 1995 meeting.
She indicated that she had abstained because she had not attended that meeting.
Commissioner Adams made a motion to approve the minutes of the Regular Meeting of
July 24, 1995 as corrected. Commissioner Bennett seconded.
The vote was: 4 yes - 0 no
III. BILLS AND FINANCES
A. Approval of previous month's disbursements
Commissioner Adams made a motion to approve the previous month's disbursements as
indicated by Payable checks #11144 - 11350 in the amount of$146,521,.75 and Payroll
checks #8415-8571 in the amount of$61,830.40. Commissioner Coppedge seconded.
The vote was: 4 yes - 0 no
B. GFOA Certificate of Achievement for 1993-94
Commissioners reviewed a letter from the Government Finance Officers Association notifying
them that the Commission had received the Certificate of Achievement for its comprehensive
annual financial report for the fiscal year ending June 30, 1994. Director Mickelsen
indicated that it is the seventh consecutive year that the Commission had received the
certificate which is the highest form of recognition in governmental accounting. After brief
discussion, Commissioner Bennett made a motion to commend staff for its fine efforts in
enabling the Commission to receive the award. Commissioner Coppedge seconded.
The vote was: 4 yes - 0 no
Regular Meeting - October 25, 1994 Page 2
Ashland Parks and Recreation Commission
IV. AUDIENCE PARTICIPATION ON THE AGENDA
A. Ann Maier - T.A.C. and Youth Newsletter
Ann Maier, S.O.S.C. student intern working with the department for the summer, presented a
report to the Commission on the T.A.C. (Teen Activity Center) which she had been
instrumental in organizing and supervising. Ann reported that the program which operated
between mid-June and mid-August at the Ashland Middle School offered Ashland's youth
aged 10 - 15 a variety of activities and "a place to hang out". The T.A.C. was supported
with monies from the Youth Activities Levy. Ann also reported that she was working on the
second copy of the Youth Newsletter which would be distributed to Middle School and High
School students this fall. The Youth Newsletter offers a summary of programs and activities
of interest to that age group.
Commissioners indicated that they were very pleased with the program congratulating Ann
and her staff on a job well done.
V. AUDIENCE PARTICIPATION NOT ON THE AGENDA
A. Gary Schrodt - Wetland's Coalition
Gary Schrodt said that he was present in the audience to open up a dialogue on a topic which
he saw as somewhat of a dilemma in City government. He said that we now have a potential
for building a wetland's model for treating effluent from the waste water treatment facility.
The dilemma he saw was that the project could fall into a grey area as far as which city
entity would manage the area. He said that such an area would be of value to both Public
Works and Parks and that he did not believe that it was clearly defined as to how it would be
managed. He said that he believed that if it were managed strictly by Public Works that the
community would loose some of the potential benefits of the project. He said that he
believed that if it is not approached holistically that we will loose some of the tremendous
potential of such an area.
Commissioner Alsing indicated that in his opinion that the City through its Public Works
Department had to be the entity which carried the lead on such a project. He said that he
would anticipate that at the appropriate time the City would approach Parks with an inquiry
as to how involved Parks would like to be. Commissioner Adams also indicated that the
location of such a project and whether or not it would affect park land would have a
significant impact on the nature of Parks involvement. Commissioner Coppedge said that she
felt that Parks should be involved and would like to know what is going on indicating that
she believed with Parks involvement the community would end up with a more "park like"
end product. Consensus among Commissioners was that the Public Works Department
should take the lead but that Parks would like to follow the progress of planning and become
actively involved at the appropriate time.
VI. OLD BUSINESS
A. Discussion regarding agenda format
Commissioner Coppedge suggested that the agenda format which the Commission uses could
become more user friendly; in particular, the format published in the newspaper could
communicate more fully what would be discussed at the meeting.
Regular Meeting - October 25, 1994 Page 3
Ashland Parks and Recreation Commission
Agenda format - continued
After some general discussion, Chair Alsing indicated that he would work with Director
Mickelsen to come up with suggestions which he would bring back to the Commission.
VII. NEW BUSINESS None
VIII. CORRESPONDENCE, COMMUNICATIONS, DIRECTOR'S REPORT
A. Letter from Youthworks regarding Ashland Teen Center
Commissioners reviewed a letter from Jonnie Liebermann, Director of the Ashland Teen
Center, who listed sixteen items which she felt the Commission might choose to assist with
regarding the Teen Center. After reviewing the letter, Commissioners indicated that they
would like more information on several aspects. Director Mickelsen said that he would work
with Ms. Liebermann to obtain that information.
B. Golf Course Fees
Director Mickelsen said that he and Bob Haney, Pro Shop Concessionaire, were
recommending to the Commission that they be allowed some discretion to adjust golf course
fees within the overall framework set by the Commission. He indicated that local courses
were offering specials frequently because of the increased competition. He said that he and
Mr. Haney believed that being able to offer promotional specials would benefit the course.
Commissioners concurred.
IX. ITEMS FROM COMMISSIONERS
A. Commissioner C000edge - BMX facility
Commissioner Coppedge indicated that she had been working with Director Mickelsen on the
concept/location for a BMX facility. She said that soon she would be bringing the idea to
the Commission for discussion.
X. NEXT MONTH'S AGENDA The next Regular Meeting was set for Tuesday,
September 26, 1995 at 7:00 p.m. at the department office.
Reports would be made on the following summer
programs: Garfield Park, Park Patrol, and swimming.
XI. ADJOURNMENT With no further business, Chair Alsing adjourned the
meeting.
Respectfully submitted, �
Ann Benedict, Business Manager
Ashland Parks and Recreation Department
Monthly Building Activity Report: 08/95 Page 1
# Units Value
SINGLE/MULTI-FAMILY & TOURIST ACCOMODATIONS:
Building:
ACCESS RESIDENTIAL UNIT 1 55,545
ADDITION 5 214,322
BATH REMODEL/WEATHERIZATN 1 3,995
COVERT COMM TO RES UNIT 1 10, 000
DECK RAILING/HANDRAIL 1 600
DEMOLITION OF GARAGE 1 0
DEMOLITION OF SFR 1 0
DORMER & PORCH EXTENSION 1 4, 000
ENTRY VOIDING 9508012 -1 -3 , 995
FENCE 7 4, 500
GARAGE W/GUEST ROOM 1 50, 000
INTERIOR REMODEL 1 35,000
PORCH ADDITION 1 1,500
PORCH EXTENSION 1 8, 923
PREINSPECTION/FIRE INSERT 1 0
PREINSPECTION/WOODSTOVE 1 0
REINSPECTION FEE 1 0
REMODEL 3 43,500
REMODEL & ADDITION 1 70, 000
REV TO GARAGE/GUEST ROOM 1 0 .
ROOFING & 2 BR CIRS 1 950
SEWER LINE 1 350
SFR 6 568,959
SPECIAL INSPECT-STRUCTURL 1 0
STUDIO APT/GARAGE 1 68, 000
STUDIO/GARAGE 1 75, 000
SWIMMING POOL 2 23, 172
VOIDED ON 08/29/95 1 3,995
Subtotal: $ 1,238,316
Electrical:
1 BR CIR FOR 2 HEATERS 1 370
1 BR CIR FOR GREENHOUSE 1 200
2 BR CIRS FOR GAS FURN 1 200
ALARM SYSTEM 3 3, 053
ELECTRIC 3 1,450
SECURITY SYSTEM 1 3,012
SERVICE CHANGE 1 512
SERVICE CHANGE + 2 CIRS 1 1,400
SUBPANEL + 6 BR CIRS 1 600
Monthly Building Activity Report: 08/95 Page 2
# Units Value
SINGLE/MULTI-FAMILY & TOURIST ACCOMODATIONS:
Electrical:
TEMP POWER POLE 1 137
TEMP SERVICE 1 300
TEMPORARY POWER 1 137
Subtotal: $ 11,371
Mechanical:
2-TON A/C + 2 BR CIRS 1 4,533
GAS FIREPLACE INSERT 1 1,680
GAS FURNACE + 2 BR CIRS 1 4, 600
GAS LINE/FIREPLACE INSERT 1 2,289
GAS LINE/FURN/2 BR CIR 1 4,752
GAS LINE/FURN/2 BR CIRS 1 4, 124
GAS LINE/FURNACE/2 BR CIR 1 5,391
GAS LINE/GAS FURNACE 3 2,350
GAS LINE/RANGE 1 700
GAS STOVE, GAS DRYER 1 200
GFAU VENT 3 9, 200
GRAU/WATER HTR/1 BR CIR 1 4,768
INSTALL AIR CONDITIONER 1 1,455
MECHANICAL 1 200
Subtotal: $ 46,242
Plumbing:
BACKFLOW DEVICE 2 4, 000
DOUBLE CHECK VALVE 1 600
GAS HOT WATER HEATER 1 350
IRRIGATION SYSTEM 1 3, 000
REPLACE WATER HEATER 2 450
SEWER AND WATER 1 200
SEWER LINE 2 450
WATER LINE 1 350
Subtotal: $ 9,400
***Total: $ 1, 305,329
COMMERCIAL:
Building:
EMERGENCY GENERATOR BLDG 1 50,000
j
Monthly Building Activity Report: 08/95 Page 3
# Units Value
COMMERCIAL:
Building:
OVERHANG 1 7, 640
REMODEL 1 68,750
ROOFING 1 4, 000
SERVICE STATION 1 350, 000
SPECIAL INSP/FIRE DEPT 1 0
Subtotal: $ 480, 390
Electrical:
1 BR CIR FOR COMPACTOR 1 350
4 BR CIR/SCIENCE BLDG 1 1,500
ALARM SYSTEM 1 627
SERVICE 1 400
SERVICE+3 FEEDERS+3 BRCIR 1 750
Subtotal: $ 3,627
Mechanical:
2 GAS LINES/FURNACES 1 7,505
GAS LINE/FURNACE/1 BR CIR 1 1, 570
HEATING & AIR CONDITIONIN 1 800
Subtotal: $ 9,875
***Total: $ 493,892
Total this month: 105 $ 1,799,221
Total this month last year: 97 $ 2,206,000
Total year to date: 183 $ 2,925,147
Total last year: 167 $ 4, 237,961
This month This month This year
last year
Total Fees: 22, 928 26,714 36,351
Total Inspections: 602 706 1058
s'
NEW CONSTRUCTION: 8/95
RESIDENTIAL
PAGE NO. 1
09/08/95
ADDRESS #UNITS CONTRACTOR VALUATION
** ACCESS RESIDENTIAL UNIT
855 NORTH MAIN ST OWNER 55545.46
** Subtotal **
55545.46
** FENCE
1656 PEACHEY RD OWNER 400. 00
735 FRANCES LN OWNER 200. 00
544 B ST OWNER 800. 00
41 GRESHAM ST TREIGER, JAY 800. 00
1075 HILLVIEW DR OWNER 500. 00
** Subtotal **
2700. 00
** GARAGE W/GUEST ROOM
225 B ST ASHLAND REMODELING 50000. 00
** Subtotal **
50000. 00
** SFR
434 TERRACE ST TURRELL, JON CONSTRUCTION 101775.00
605 ELIZABETH AV THURSTON, SHANE 84100. 00
1238 ROSE LN BEAR CREEK CONSTRUCTION 80468.54
780 MOUNTAIN AV N MEDINGER CONST. CO. INC. 104217.66
178 CRISPIN ST MEDINGER CONST. CO. INC. 89500. 00
798 CAPELLA CR GENTRY, HAROLD T. 108898. 16
** Subtotal **
568959.36
** STUDIO APT/GARAGE
230 STRAWBERRY IN DAVIS & DOWNEY 68000.00
CONSTRUCTION INC
** Subtotal **
68000.00
** STUDIO/GARAGE
500 ASHLAND LOOP RD PAGNINI CONSTRUCTION 75000. 00
** Subtotal **
75000.00
** SWIMMING POOL
1375 APPLE WY GALBRAITH & SMITH, INC. 12172. 00
340 OXFORD ST FIELDS CONSTRUCTION 11000. 00
** Subtotal **
*** Total *** 23172.00
843376.82
NEW CONSTRUCTION: 8/95
COMMERCIAL
PAGE NO. 1
09/08/95
ADDRESS #UNITS CONTRACTOR VALUATION
** EMERGENCY GENERATOR BLDG
280 MAPLE ST TRIPLE D CONSTRUCTION 50000.00
** Subtotal **
50000. 00
** SERVICE STATION
2500 ASHLAND ST OWNER 350000.00
** Subtotal **
350000.00
*** Total ***
400000. 00
September 28, 1995
M E M O R A N D U M
TO: Honorable Mayor & City Council
FROM: Brian L. Almquist, City Administrator
SUBJECT: Monthly Report - September 1995
The following is a report of my principal activities for the
past month, and a status report on the various City projects and
Council goals for 1995-96.
I. PRINCIPAL ACTIVITIES:
1. Attended meeting of the WWTP management committee.
2. Participated in meeting with County Commissioner
Kupillas, Administrator Burke Raymond, Steve Hauck, Susan Reid
and Peggy C. regarding camping voucher program.
3 . Participated in conference call with Jim Martin, our
attorney on the new case filed by Mark Cooper.
4 . Met in Executive Session with the Mayor and Council
regarding my evaluation.
5. Attended recognition along with Mayor Golden of Larry
"Murph" Murphy at City Warehouse, for 10 years without a sick
day.
6. Met with Dick Cottle and Ken Mickelson to discuss
possible purchase options for proposed park in Guthrie
neighborhood.
7 . Attended first meeting of newly appointed Audit Committee
in Council Chambers.
8. Attended monthly meeting of Chamber of Commerce Board of
Directors.
9 . Presented proposed plan for Plaza Kiosk remodel to
Historic Commission.
10. Took 5 days of vacation.
1
s:E
11. Met with architect Gary Afseth to discuss progress on
joint project with Festival on elevator.
12 . Met with TID and Bureau of Reclamation officials on
renewal of contact for 795 a/f expiring in 1996 and other related
water rights transfer issues on spray irrigation.
13 . Met with John MacLaughlin and Sandra Slattery to discuss
status of Plaza Island Kiosk project.
14. Met with Paul Nolte and Keith Woodley regarding a
request by Ashland Life Support for formal contract for back up.
15. Attended meeting of Hospital committee evaluating
structural changes to the Hospital and to review first draft of a
proposed reorganization.
16. Met with Realtor Carlene Hester, Paula Brown and Steve
Hall to discuss possible offer to purchase land for WWTP spray
irrigation option.
17. Attended interviews of prospective City Council
replacement for Rob Winthrop.
18 . Attended monthly Chamber of Commerce Board of Directors
breakfast meeting at Mark Antony hotel.
19. Attended monthly Council study session.
20. Met with Park Arborist Don Todt to review status of
several downtown trees.
21. Had lunch with Tidings Editor Ted Taylor.
22 . Met with city staff to review plans for sidewalk
construction in 1995.
23 . Had breakfast meeting with Mayor and Peggy C. to discuss
status of various city projects and personnel issues.
24. Met with Ken Mickelson to review status of negotiations
to purchase Beagle Property on N. Mountain for Park/School
purposes.
25. Participated in Town Hall talk show on RVTV with Mayor
Golden and Councilor Winthrop.
26. Met with Pete Belecastro and Pete Lovrovich to outline
plans for a video on our Electric Utility and its financial
relationship to the General Fund.
2
27 . Met with Wendy Sapporin of the Tidings to provide
background on City finances and issues (new reporter) .
28. Attended annual Chamber of Commerce awards banquet along
with Mayor Golden and Councilor Hauck.
29. Attended all day meeting of League of Oregon Cities
Finance and Taxation Committee in Salem.
30. Met with Sandra Slattery to discuss upcoming Festival of
Lights activities and to coordinate City involvement.
31. Met with Keith Woodley, Jill Turner and Peggy C. to
review pro-forma budget for ambulance service.
32 . Attended Council Executive Session to present two
property acquisition and one lease proposal to Council for
information purposes.
STATUS OF VARIOUS CITY PROJECTS:
1. Open Space Program. The Beagle property on North
Mountain Avenue has been appraised at $925,000. This could be a
possible school/park acquisition. A meeting was held with family
members last month to discuss possible purchase. Family members
feel our appraisal is low and Ken will meet with them soon to try
to keep things moving. We also met a second time with owners of
property on Ashland Street near Guthrie to discuss possible
purchase. Our revenue stream is now fully committed until yed
and any purchase would need to have principal payments delayed
until then.
2 . Capital Improvement Plan. We have assigned a staff
member to this project and hope to have a draft plan for the
council to consider by early Fall.
III. STATUS OF 1995-96 COUNCIL GOALS:
1. Resolve the funding issue for wildfire fuels reduction.
Included in 1995-96 Proposed Budget. Keith Woodley has developed
a work program. The first project was recently completed off of
upper Morton Street. Other projects will recommence this Winter.
2 . Commit to an ongoing matching grant program for LID
sidewalk construction in existing net hborhoods not to exceed
$30 ,000 per year. This is included in the 1995-96 Budget. Kelly
Madding and Pam Barlow have developed a list of sidewalks where
parkrows are feasible. The list of projects has been finalized
3
t ti
and bids are to be opened in early October. Construction should
begin in October and take several months to complete.
3 . Prepare Plan of options for reduction of dependence on
electric utility revenues. Staff conducted a retreat on April 26
to begin to develop options for Council consideration. New
developments at BPA and falling power prices may make this issue
of lesser priority.
4 . Resolve office building/space needs issue. Planning
Director McLaughlin presented the appraisal report on the Hillah
Temple together with an update of costs at the June 19 Council
meeting. An executive session was held on September 26 to
further refine our position on an offer on the Hillah Temple.
The Council decided to ask Barbara Allen to approach the Hillah
leadership when she returns from Europe. The Mayor Brian and
Barbara will meet before the approach is made to define
authority.
5. Develop and implement a citizen/government communication
program which includes citizen input. Staff has been meeting
with the ad hoc committee to formulate a program. We will begin
with a .citizen satisfaction survey to be completed before Winter.
the bid has been let for the survey to a firm from Eugene. This
will coincide with the first two department self-study reports,
and will be followed by the appointment of a formal
communications committee which will include citizen
representatives. This committee will meet to review the results
of these two initiatives and develop an ongoing program for
citizen input and information sharing.
NOTES TO STAFF:
1. Research the costs and feasibility of building a physical
model of the City for demonstration purposes. (Ken Hagen has
presented a prototype at the recent Council study session)
2 . Following TPAC adoption of the transportation plan, Staff
is to cost out the various "traffic calming" recommendations and
to report to the Council.
3 . Complete Management Compensation Study and present to
Council prior to 1995-96 salary recommendations. (Council
received on July 5, approved 3% COLA, and requested further
refinement of survey instrument prior to 1996-97)
4 . Place on future Council agenda , Councilor Thompson's
proposal of declaring Ashland a "Multi-modal City" and installing
appropriate signage. (At the June 20 study session, Councilor
Thompson requested that this idea be referred to TPAC)
4
i
5. The Council concurred with Councilor Law's proposal to
hold quarterly meetings with the Planning Commission to review
one or more Comprehensive Plan elements. (First meeting was held
on May 30)
6. The Council agreed to bring up Councilor Thompson's idea
of showing off Ashland/Talent products or services, using
the
economic development grant monies to the Chamber, during wrote
Budget Subcommittee presentation by the Chamber.
letter to Chamber requesting that this matter be placed on their
Board agenda this coming Fall) . The So. Oregon Historic Society
has agreed to meet with us soon to discusthe feasibility ofba
cooperative effort to re-establish a i pr "se green" products to be
an Ashland products exhibit (and p ossY
sold by the City) .
7 . Investigate the cost and feasibility of setting up a
store front for "green products" , e.g. energy efficient lighting
items, phosphate-free dishwasher detergent, etc. ( At the June 20
study session, Councilor Reid requested that this idea be
addressed by the newly-formed Conservation Commission)
4�ianfAlmquist
City Administr or
BA:ba
5
aF 0'� SEP 2 5 19951
�
O
z ------ -------------°--
Working together September 22, 1995
for livable
Oregon
communities TO: City Managers, Administrators and Recorders
-- - FROM: League of Oregon-Cities . - - --
League of Oregon Cities '
Local Government '
Center
1201 Court St.NE
Salem,OR 97301 Enclosed are the voting delegate and equipment exchange forms fort the
P.O.Box 928 League's annual conference. These forms need to be completed and
Salem,OR 973W returned to the League office by Friday. October 20. The equipment
(503)588£550 or
1-800452-0338 exchange provides you the opportunity to advertise for sale any surplus
Fax:(503)399-4863 equipment, autos, etc. you may have, as well as to make known your
interest in purchasing a specific item. Responses received will be
OFFICERS displayed on a bulletin board near the League's registration desk during the
MESIDE"r conference.
Di LML aar ti.Cate Wr
La Grande
ACErRESIDEMT The votinQ O delegate form, when returned to the League, tells us who will
AXCe$[JYeriker,Maya
a eoa a be voting for your city during the Annual Business Meeting on Sunday,
TREASURER
Livir,Gri„ ,.Maya November 12. Please note that delegates may not vote without a voting
BakarCiy card, and voting cards will be issued only to the person listed on the
PAST PRESIDEM
Charlea vws.tannar Maya voting delegate form. Voting by proxy will not be permitted. The voting _
Cprvellia cards will be available the morning of the 12th, just prior to the business
DIRECTORS meeting.
Dick CulEenaan,Mayor
Oakeldge
D^aria D isu,xiar Thanks!
Pouand
Mike Kelly.Cay Manager
SprkVI.W
Craig Lon'n M.Mara
MiMreukie /sw
Bob McPheetersoo .Meyer
TJlaak enclosures
Larry Panarson.City Manager .
Bend
Marys Schafer.Mayor
Gold Beach -
Gv n VanDenBOSch,Maya
Dallas lockonferentdelegfrai mein
EXECUTIVE
DIRECTOR
Richard C.Townsend
Prated m Rec w Paper
i
LEAGUE OF OREGON CITIES
1995 ANNUAL CONFERENCE and BUSINESS MEETING
November 10-12 — Eugene Hilton
Designation of Voting Delegate
At Annual Business Meeting
The annual business meeting will be held Sunday, November 12, at 7:00. a.m. Each city
is entitled to cast one vote at the business meeting; however, all city officials are
encouraged to attend.
Use this form to indicate those persons who will represent your city as a voting.delegate
and alternate delegate. The voting delegate or alternate should pick up a voting card at
the Conference Registration Desk on Sunday morning prior to entering the-business
meeting. NOTE: Delegates may not vote without a voting card, and voting cards will
be issued only to a Berson indicated on this form. Voting by aroxy will not be
permitted.
FOR THE CITY OF
VOTING DELEGATE
` Name
Title
ALTERNATE
Name
Title
Submitted by
(Signature)
Name
(Prind
Title
Telephone Number
Return by October 20 to:
League of Oregon Cities
P.O. Box 928
Salem, OR 97308
OCT 2 ' 95 19: 40 FROM 4556 MOORE PORTLAND TO 15034060091 - PAGE . 001.i001
Shirley Meithof
4059 Timber Trail
Silverton. Or 97381
Oct.2, 1995
Ashland Planning Dept.
Bill Molnar
20 East Main St. .
Ashland, Or 97520
Re: 955'B' St. Planning Action#95-041 .
Dear Bill:
Having grown from age 7 until graduating at AHS on the 955'6'St. place,and then my Mother
continuing her life there until a few years ago,causes that place and that neighborhood to have
deep meaning for me_ Some of the neighbors I knew in my youth are there yet.
It was after a year of personal agony and deep concern that I came to terms that it was not
realistic to keep that property the same as over the last several decades_
Ashland has maintained the fabulous mountain view and City ambience t so enjoyed.
I came to recognize that happened only because City visionaries had zoned with a plan,
preventing Mountain sprawl, and instead, sites close to the many walking distance services were
zoned R-3 High Density. I came to understand that this dealt with the inevitable,that growth will
occur, but that it can be designed to maintain and continue the overall integrity of the area.
I decided then,that 1 had the opportunity and responsibility to my neighbors, the neighborhood 1
knew every inch of, and the City itself,to channel this site into a neighborhood with an additional
criteria of: 'QUALITY LIVABILITY and ATTRACTIVE APPEARANCE'.
it is an opportunity for the maximum number of families as permanent residents to enjoy the
many amenities within walking distance, as opposed to the inevitable same number of families
building'sprawr fashion,degrading our view, also straining services because of the additional
distances.
Quality designed Townhouses with garages and -Off Street'parking that are OWNED solved
many of my deep concerns, and will add-resident pride and interest"in the area.
I then researched and accepted a builder as a buyer that consistantly demonstrates quality
designs and concern.
He has bent over backwards to meet my desire to achieve a quality project.
Also, his design is several units less than the R-3 formula criteria.
1 feel it is unusual today for a project to develop with true concern for the long tens Quality
Appearance and Livability'of the area and the residents. 1 have taken that seriously.
It has resulted in avoiding my worst fear,the altemative of APARTMENTS, etc., going into that
site.
Thank You for allowing me to share this with you, and 1 sincerely hope this project will be allowed
to proceed and to ma)dmlze the potential of this wonderful location.
R``ee�spe^ctfu`lly,
Shirley Jackson Merthof
Owner
** TOTAL PAGE .001 **
rr -
IZU'lli M. MILLL12 `. .r ' P111LIP C. LAII'C. LCSV
758 15 Sireet Ashlan(l. Oregon 97520
50'5 4.(518659
September 29, 1995
The Honorable Mayor & City Council
20 East Main
Ashland, Oregon 97520
Re. : Planning Action 95-044 Site: 955-B Street
Dear Mayor & City Council:
I am appealing the above referenced development. The purpose of this letter
is twofold:
1) To specifically appeal approval of this development, based on the requirement
that. the development fails to meet criteria for approval, and,
2) To point up how life-and-death issues confronting our neighborhood (The Railroad
District) are never dealt with in the planning/approval process, and how is
is, therefore, not "objective" or "fair" - although it deals even-handedly on
procedural basis.
1. The Specific Grounds for My Appeal
As I write this appeal, my friend, my (former) electrician - and now the City
of Ashland's electrician, Mike Cook, is fighting for survival in Rogue Valley
Medical Center., Two days ago he was the victim of a traffic accident at the
corner of 3rd and A streets; he suffered a headon collision with a van, while:
riding his bike home.
For years all of us who live and work in the Railroad District have consistently
expressed fear and concern for the impassability of A and B streets, given their
width and dramatically increasing flows of traffic. These streets are simply
disasters waiting to happen. Mike Cook is simply one ivictdm:of, manycto come.
The danger of these streets is a constant; it is only the frequency of potential
disasters that increases, as traffic increases.
Nevertheless, development on A and B streets continues unabated. The proposed
development is for 16 units; adjacent to it, another 17 are in process. The
cumulative effect of this increase is staggering on our little streets.
Where I live, you can see the school bus swerving to the side of the street
when it appears that it will be passing a car going in the other direction
in an area where two cars are already parked. A and:.B .streets are inadequate
for dafe traffic flow now. The City requires a 9' width for static parking
spaces - 18' for two. The passing distances on these streets with cars
parked on either side is also 18' . We are being told that the minimum width
for 2 parked cars is adequate for 2 cars passing each other with an aggregate
speed of 50-60 mph. This is preposterous.
Mayor & City Council - September 29, 1995 - p. 2
Whenever this concern is expressed at Planning Commission meetings it is dismissed
by assurances that A & B streets are safe, and that traffic studies supporting
this conclusion have been done. ]his is not the case:
a) City Resolution 91-39 (10/21/91) defined types of streets and declared by
fiat what capacity accompanied each type. The City decided that a "collector
street" can handle 3000 trips/day. A traffic count in 1992 indicated 1004
trips on B street daily. This development will increase the load 16&2/3%!
b) There has been no real study of traffic - or its impact. The statistics that
the Planning Department uses are based on abstract "engineering standards"
that count simply "how many vehicles can get through" the street. ..They do
not relate to safety issues viz. , the relative safety of "X" ntmber of
vehicles moving through a space in "Y" time, as one decreases the safety
distances between parked and moving vehicles. These "at andards" also do
not) relate to environment, - the kind of development the street passes
through (business or residential, for example)- or the impact of traffic
on the quality of life in the area (noise, pollution, for example) .
There is no basis for assuming that A & B streets can accomodate the increasing
traffic loads safely. Such a conclusion is based on (1) tautological reasoning-
defining a collector, designating A & B streets as collectors and thus assuming
that they can handle the load, and (2) untested, unqualified, unverified
assumptions that disregard significant and tangible parameters like livability
and environment.
Procedurally, the burden of proof that the QYiteria have been met is on the
developer. The Criteria have not been met (18.72.050 - Ord. 2655. 1991)
The proposed development is poorly designed and in conflict with the adjacent
developed neighborhood - the Railroad District. Despite the fact that the develop-
ment lies outside the "official" Railroad District, it is visually and structurally
part of that District. Indeed, the neighborhood planning process considered
that for planning purposes, the District extended to Mountain Blvd.
The development is a narrow, canyonlike , isolated .enclave - essentially a
typical "development" in which neighbors gaze out their front windows across into
their neighbors' front windows. It is also a closed, private lane. This is
totally different from the grid pattern of our streets, and from open access
provided by bi-secting alleys, all of which elicits easy sociability and neigh-
borliness.
The delight and friendliness of our District is not based on any single building
or group of architectural features. It comes from front porches that enfront
the street, and keeping streets free of driveway cuts, and banishing cars to
the back. ]his development like those found everywhere else, serves the car,
with garages enfronting the street and a single access speedway down the middle.
It is, in brief, a tract, with 16 houses, built all at one time, for profit.
A mix-and-match pastiche of quasi-craftsman and vernacular features do not
make an eclectic, evolved neighborhood - but they can help to degrade an
existing one.
Mayor 5 City Council - September 29 1995 - P. 3
2. The Larger Issues Underlying This (and Future) Appeals
1) "Fairness" - While the formal process may be evenhanded, it begins with a
set of beliefs, prejudices, conclusions. : These circumscribe limit, and..control
deliberations and the, bases for appeal. For example, in contesting this
development, the appeal must be on the basis of "The Criteria". But these
Criteria" are themselves arbitary and always interpreted in favor of those
who stand to gain economically rather than the current residents.
2) The notion of the sacrosanctness of "private property" and the view that
each "parcel" is a totality that must and should be considered by itself. Each
development, deemed by itself to not overload safe street capacity, is-added
to by the next. This development's 16 units will be added to by the next
development, adjacent to it, which will have 17 units, and on and on, until, of
course in aggregate, we are in imminent danger from traffic all the time.
3) The failure to forcefully move ahead with significant planning that has
teeth in the form regulations and overall controls to protect the character
of the total neighborhood. It is perfectly within the realm of possibility
to do this, but it is delayed and avoided, while the quality of the neighborhood
ands its life slips away - at a cost to us residents, and a profit to the
developers.
4) The need to review zoning - and downzone the R-3 areas in the Railroad
District and environs to prevent life-and-aesthetics killing densities such
as those proposed for 955 B street and the upcoming 963 B street.
The Railroad District planning process in which the neighborhood got involved
in good faith needs to be moved forward, finalized, heard, promulgated, formulated
into regulations for protecting the character and life of the total neighborhood.
An awareness of the issues we raised in the community meetings not only
commends their good sense, but points out the inadequacy of the current process
and its "Criteria", and low the development under discussion does not meet
even these criteria.
I earnestly request that you do not allow it to go forward.
Sinc rely,
ILIP C LANG `,
J L�
Promoting pride,
151 West Main Street progress,andfriendly
Monmouth,Oregon 97361-2199 hometown values.
(503)838-0722
FAX (503) 838-0725 �:..OF
MONMOUTH
Dear Mayor and City Councilors,
The enclosed letter may seem a bit far-fetched and perhaps as you consider joining in our efforts you may
wonder just how much good we can really accomplish. However, please remember, even our own country
had its beginning in a grass roots effort.
As you may already know, France is planning on the resumption of nuclear testing this fall on.a tiny island
in the South Pacific, not far from Tahiti. Other countries, including China, have already begun to follow
suit. The Comprehensive Test Ban Treaty which has been adopted by nearly every nuclear power,
including France, is to be signed by the end of 1996. This rush to get in as much as possible before the
deadline is seen by many countries as a"muscle flexing"at the expense of obvious environmental
concerns.
In our opinion, Oregon has been a national leader in many areas, especially environmental issues. If all
the mayors and city councilors in the state can get together as a sincerely concerned group, it is possible
to make a difference and perhaps other states would follow our example.
We are hoping that your council would write a similar letter (you could even copy ours)and send it back
to us.When we receive all letters from those who would participate,we will forward them to President
Chirac and also to President Clinton.
We hope you'll choose to help out. If you have any questions, please call Tom Hall, Monmouth City
Councilor( home number 838-3289 ). Please get your letters back to us( City of Monmouth, attention
Tom Hall )ASAP.
Sincerely,
Marc Nelson
Mayor
City of Monmouth
<- � �,
everly Davi Ji Herzog
Larry Dalto City Coun ilor I y Councilor
City Councilor, y
i�� i�% ti .
John Sp om Hall
Jack Scheirman City Councilor
City Councilor City Councilor'
Home of lVestern Oregon State College
MAYOR Marc Nelson,COUNCIL MEMBERS Larry Dalton,Beverly Davis,Tom Hall,Jim Herzog,Jack Scheimtan,John Sparks
CITY MANAGER Stan Kenyon.FINANCE DIRECTOR/RECORDER Joan Howard .
iI
151 West Main Street Prornoriug pride,
Monmouth,Oregon 97361-2199 progress, andfriendls
15031 838-0722 homerown values.
FAX 15031838-0725 CITY 0 F
MONMOUTH
President Chirac
Go Embassy of France
4101 Reservoir Road, NW
Washington, DC 20007
Dear Mr. President:
We applaud your commitment to pursue a comprehensive test ban on all nuclear testing by the
end of 1996. France is recognized as a world leader in science and industry and a strong
proponent of peace and environmental protection. We especially admire the peace keeping
efforts made by France through the United Nations.
We understand that all the nuclear weapons states agreed at the Nuclear Nonproliferation Treaty
Review and Extension Conference in New York in May 1995 to exercise "utmost restraint" in
nuclear testing pending the entry into force of the Comprehensive Test Ban Treaty (CTBT).
France's position as a world power would continue to be credible and greatly enhanced, if you
would reconsider your decision to resume testing this fall. With France's leadership in the
resumption of nuclear testing, there would be a major erosion of confidence in the sincerity of
those who made the commitment to a complete a comprehensive test ban.
It is with the utmost respect that we request your reconsideration in your decision to resume
nuclear testing.
Sincerely,
Marc Nelson
Mayor
City of Monmouth, Oregon USA
4.
Larry Dalton everly Clavis Vim Herzog
Cit Councilor
City Councilor ity Councilor Y t
� � G
Scheirman ohn S ar om Hall
City Councilor City Councilor City Councilor
/fume of Western Oregon Stare College
MAYOR Marc Nelson,COUNCIL MEMBERS Larry Dalton, Beverly Davis,Tom Hall,Jim Herzog,Jack Scheirman,John Sparks
CITY MANAGER Stan Kenyon,FINANCE DIRECTOR/RECORDER Joan Howard
ORDINANCE NO.
AN ORDINANCE PERMITTING ONLY WOODY DEBRIS IN ANY
AUTHORIZED OUTDOOR FIRE BY AMENDING AMC 10.30.010,
REDEFINING THE SEASON FOR OUTDOOR BURNING BY
AMENDING AMC 10.30.020 FOR THE PURPOSE OF REDUCING FIRE
HAZARDS IN THE CITY OF ASHLAND AND DECLARING AN
EMERGENCY.
THE PEOPLE OF THE CITY OF ASHLAND DO ORDAIN AS FOLLOWS:
SECTION 1. Section 10.30.010.0 of the Ashland Municipal Code is amended to read:
C. Except for religious fires, any outdoor fire authorized in this chapter
shall only be used to burn woody debris such as limbs or branches. No person
shall start or maintain any outdoor fire authorized in this chapter in a barrel.
SECTION 2. Section 10.30.020.A of the Ashland Municipal Code is amended to read
in its entirety:
10.30.020 Period When Outdoor Burning is Authorized. After a permit is
obtained from the Fire Chief, outdoor fires are authorized as follows:
A. From March 1 through October 31, excluding fire season, when the
ventilation index is over 400 and fire fuel conditions are conducive to burning.
SECTION 2. Inasmuch as it is necessary to provide authorization for burning in the
month of October 1995 to reduce as soon as possible forest fuels in the forest
interface, it is deemed necessary for the public peace, health, and safety of the
citizens of the City of Ashland that an emergency be declared to exist, and this
ordinance shall be in full force and effect from and after its passage by the Council
and approval by the Mayor.
The foregoing ordinance was first READ on the day of
1995, and duly PASSED and ADOPTED this day of 1995.
Barbara Christensen, City Recorder
SIGNED and APPROVED this day of 1995.
Catherine M. Golden, Mayor
Approved as to form:
Paul Nolte, City Attorney
PAGE 1-ORDINANCE (p:ord\apanarnds.ard)
wA
ORDINANCE NO.
AN ORDINANCE REPEALING THE UTILITY DISCOUNT FOR CITY
EMPLOYEES BY REPEALING CODE SECTION 3.08.080.F AND FOR
ELECTED OFFICIALS BY REPEALING ORDINANCE NO. 1655
ANNOTATED TO SHOW DELETIONS AND ADDITIONS. DELETIONS ARE 11Nrp4HAn1iGw AND
ADDITIONS ARE SWII .
THE PEOPLE OF THE CITY OF ASHLAND DO ORDAIN AS FOLLOWS:
SECTION 1. Section 3.08.080.F of the Ashland Municipal Code is repealed and
Section 3.08.080.G is renumbered to 3.08.080.F.
Gity ef Ashland shall Feeeive a twenty five peFeent (26%) diseeunt en Gity
demestfe wale. SOWeF and ele..Me utility bills (exel. ding a eets and
°*
6 . Other Benefit Provisions. All other employee benefits including specific
provisions for holidays, sick leave, and vacations shall be as set forth in
currently existing employee union contracts and other formal agreements
between the City and non-union employee groups.
SECTION 2. Ordinance No. 1655 adopted June 29, 1970 and entitled "An Ordinance
establishing and fixing discounts as to the electrical services, water services and sewer
services for certain employees of the City of Ashland" is repealed.
PAGE 1-ANNOTATED ORDINANCE w.rdMil-dls.eno)
ORDINANCE NO . �� /.
n
An Ordinance establishing and fixing discounts as to the elec-
trical services , water services and sewer services for certain
employees of . the City of Ashland.
THE PEOPLE OF THE CITY OF ASHLAND DO ORDAIN AS FOLLOV!S :
Section 1 .
All permanent employees of the City of Ashland shall receive
a 25% gross discount on the electrical , .water and sewer services
billed to their principal place of residency within the City of
Ashland, Oregon, from and after July 1 , 1970•
Section 2 .
City employees not entitled to the discount. are as follox-.s :
(a ) Employees residing outside the city ,limits of
the City of Ashland.
(b) Employees who have not been classified as
permanent.
(c) Employees of Ashland Community Hospital .
Section 3 .
For the purpose of this ordinance, the permanent employees of
the City of Ashland shall include the_.Mayor , -Members of the Ca:r'on
Council., City Attorney, .Municipal Judge and other heads of depart-
ments under ordinance No. 1399.
Section 4.
This gross discount shall not apply .to other than the monthly
charges for the services above rendered and specifically excludes
oil connect fees, deposits for services and any other extraordin ry
charge. e
Section 5 .
Tho .Finance Director shall prepare and keep current a 1-15t
1
comprising the names and addresses of the employees entitled to
this gross discount and he shall cause to be credited to that
account the said discounts . The. Finance Director shall further
make the necessary arrangements to notify and provide a copy of
said list to . the City Utilities billing department. He shall
further make this list available to the Council and shall refer
any question as to the eligibility of any employee 'to the Council
for its decision.
The foregoing ordinance was duly passed by the Common Council
at a special meeting of the Council on ;tune 29, 1970, and approved
by the Mayor , the vote being as follows :
Ayes_
Nays Q
Approved:
Mayor
To all of which I hereby certify :
V-
Recorder
F t
,
� � .� ° � PIItUx �I2TT� 1tIlt
September 29, 1995
�l10: Mayor and City Council
rum: Peggy Christiansen, Assistant City Administrator
puhjert: Personnel Ordinance Revision-Electric Utility Discount
RECOMMENDATION: Approve fast reading of ordinance deleting section 3.08.080 F from the Ashland
Municipal Code. Deletion of this sub-section will remove the requirement to provide an electric utility discount to
employees.
BACKGROUND INFORMATION:The above municipal coda revision is triggered by the recent Magistrate's
ruling in the Rydbom case. I am currently in the formal Meet and Confer process with the city's five collective
bargaining units to agree upon a mutually satisfactory replacement for the discount.We currently have tentative
agreement with three of the five groups and hope to finalize the remaining two in the next few weeks. It is our
goal to discontinue the discounts effective November 1.
ORDINANCE NO.
AN ORDINANCE AMENDING SECTION 3.08.080 OF THE ASHLAND
MUNICIPAL CODE BY DELETING THE UTILITY DISCOUNT BENEFIT
AS AN EMPLOYEE BENEFIT
ANNOTATED TO SHOW DELETIONS AND ADDITIONS. DELETIONS ARE LINED THIRGUGH AND
ADDITIONS ARE
THE PEOPLE OF THE CITY OF ASHLAND DO ORDAIN AS FOLLOW .
SECTION 1. Section 3.08.080 of the Ashland Municipal Code i a nded to read:
G . Other Benefit Provisions. All oth ployee benefits including specific
provisions for holidays, sick leave, d acations shall be as set forth in
currently existing employee union o tracts and other formal agreements
between the City and non-unio a ployee groups.
The foregoing ordinance was first D on the day of 1995
and duly PASSED and ADOPT this day of 1995.
Barbara Christensen, ity Recorder
SIGNED and APP VED this day of 1995.
P
Catherine M. Golden, Mayor
Approved as to form:
Paul Nolte, City Attorney
PAGE 1-UTILITY DISCOUNT ORDINANCE (p:urdkutll-d..e 0
ORDINANCE NO.
AN ORDINANCE REPEALING THE UTILITY DISCOUNT FOR CITY
EMPLOYEES BY REPEALING CODE SECTION 3.08.080.F AND FOR
ELECTED OFFICIALS BY REPEALING ORDINANCE NO. 1655
ANNOTATED TO SHOW DELETIONS AND ADDITIONS. DELETIONS ARE 1 INF€P4kIR01IG # AND
ADDITIONS ARE ," .
THE PEOPLE OF THE CITY OF ASHLAND DO ORDAIN AS FOLLOWS:
SECTION 1. Section 3.08.080.F of the Ashland Municipal Code is repealed and
Section 3.08.080.G is renumbered to 3.08.080.F.
Gity of AshlaRel she" Feeeive a twenty five PBFeeRt (26%) diseeunt an Gity
6 Other Benefit Provisions. All other employee benefits including specific
provisions for holidays, sick leave, and vacations shall be as set forth in
currently existing employee union contracts and other formal agreements
between the City and non-union employee groups.
SECTION 2. Ordinance No. 1655 adopted June 29, 1970 and entitled "An Ordinance
establishing and fixing discounts as to the electrical services, water services and sewer
services for certain employees of the City of Ashland" is repealed.
PAGE 1-ANNOTATED ORDINANCE (p:a,d\„e1-dia.ana1
ORDINANCE N0 , / •%�
r
An Ordinance establishing and fixing discounts as to the e1cc-
trical services , water services and sewer services for certain
employees of the City of Ashland.
THE PEOPLE OF THE CITY OF ASHLAND DO ORDAIN AS FOLLOWS :
Section 1 .
All permanent employees of the City of Ashland shall receive
a 25% gross discount on the electrical , ,water and sewer services
billed to their principal place of residency within the City of
Ashland, Oregon, from and after July 1 , 1970.
Section 2 .
City employees not entitled to the discount are as follo%-:S :
(a ) Employees residing outside the city limits of
the City of Ashland.
(b) Employees who have not been classified as
permanent.
(c) Employees of Ashland Community Hospital .
Section 3 .
For the purpose of this ordinance, the permanent employees of
the City of Ashland shall include the .Mayor, -Members of the Co, r. on
Council., City Attorney, Aunicipal Judge and other heads of depart-
ments under ordinance No- 1399.
Section 4.
This gross discount shall not apply .to other than the monthly
charges for the services above rendered and specifically excludes
all connect fees, deposits for services and any other extraordinary
charge.
Section 5 .
Tile Finance Director shall prepare and keep current a 1-ist
/ 1
comprising the names and addresses of the employees entitled to
this gross discount and he shall cause to be credited to that
account the said discounts. The. Finance birector shall further
make the necessary arrangements to notify and provide a copy of
said list to . the City Utilities billing department . He shall
further make this list available to the Council and shall refer
any question as to the eligibility of any employee to the Council
for its decision.
The foregoing ordinance was: duly passed by the Common Council
at a special meeting of the Council on ;,rune 29, 1970, and approved
by the Mayor , the vote being as follows :
Ayes_
Nays Q
Approved:
Mayor
To all of which I hereby certify :
Recorder
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