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HomeMy WebLinkAbout1995-1128 Council Mtg PACKET m n : Any citizen attending Council meetings may speak on any item on the agenda, unless it is the subject of a public hearing which has beeU closed. If you wish to speak, please fill out the Speaker Request form located near the entrance to the Council Chambers. The Chair will recognize you and inform you as to the amount of time allotted to you. The time granted will be dependent to some extent on the nature of the item under discussion, the number of people who wish to be heard, and the length of the agenda. AGENDA FOR THE ADJOURNED MEETING ASHLAND CITY COUNCIL November 28, 1995 I. PLEDGE OF ALLEGIANCE: 7:00 p.m., Civic Center Council Chambers II. ROLL CALL III. PUBLIC HEARINGS: (Testimony limited to 5 minutes per speaker. Hearing must conclude by 9:30 p.m: or be continued.) (Continuation) Request for Conditional Use Permit for a professional office (counseling) at 144 North Second Street. The office will provide a variety of services for disadvantaged families and individuals in the Ashland area. [Applicant: Interfaith Care Community of Ashland (ICCA)] IV. UNFINISHED BUSINESS: /1­-� Memorandum from Parks Commission requesting use of main room in Pioneer Hall by Ashland Teen Center. /2. Request by developers of Ashland Retirement Residence for amendment to SDC standards for Parks, Water and Sewer services. 12h C) Request from Carolyn Eidman, through her attorney Kurt Knudsen, to obtain access across f1 city-owned property (two reserve strips) to allow for the partitioning of her property at 556 Fordyce. V. ORDINANCES. RESOLUTIONS & CONTRACTS: 7 1 , lr Second reading by title only of "An Ordinance amending the Ashland Municipal Code, J Chapter 18.72 of the Land Use Ordinance, requiring the provision of recycling facilities for all commercial and multi-family projects." Second reading by title only of "An Ordinance prescribing the regulations governing water ��7 a173 service by the City of Ashland; repealing Ordinance no. 1676, and providing the penalty for violations." VI. OTHER BUSINESS FROM COUNCIL MEMBERS VIL ADJOURNMENT t m n : Any citizen attending Council meetings may speak on any item on the agenda, unless it is the subject of a public hearing which has been closed. If you wish to speak, please fill out the Speaker Request form located near the entrance to the Council Chambers. The Chair will recognize you and inform you as to the amount of time allotted to you. The time granted will be dependent to some extent on the nature of the item under discussion, the number of people who wish to be heard, and the length of the agenda. AGENDA FOR THE ADJOURNED MEETING ASHLAND CITY COUNCIL November 28, 1995 I. PLEDGE OF ALLEGIANCE: 7:00 p.m., Civic Center Council Chambers II. ROLL CALL III. PUBLIC HEARINGS: (Testimony limited to 5 minutes per speaker. Hearing must conclude by 9:30 p.m. or be continued.) 1. (Continuation) Request for Conditional Use Permit for a professional office (counseling) at 144 North Second Street. The office will provide a variety of services for disadvantaged families and individuals in the Ashland area. [Applicant: Interfaith Care Community of Ashland (ICCA)] IV. UNFINISHED BUSINESS: 1. Memorandum from Parks Commission requesting use of main room in Pioneer Hall by Ashland Teen Center. 2. Request by developers of Ashland Retirement Residence for amendment to SDC standards for Parks, Water and Sewer services. 3. Request from Carolyn Eidman, through her attorney Kurt Knudsen, to obtain access across city-owned property (two reserve strips) to allow for the partitioning of her property at 556 Fordyce. V. ORDINANCES. RESOLUTIONS & CONTRACTS: 1. Second reading by title only of "An Ordinance amending the Ashland Municipal Code, Chapter 18.72 of the Land Use Ordinance, requiring the provision of recycling facilities for all commercial and multi-family projects." 2. Second reading by title only of "An Ordinance prescribing the regulations governing water service by the City of Ashland; repealing Ordinance no. 1676, and providing the penalty for violations." VI. OTHER BUSINESS FROM COUNCIL MEMBERS VII. ADJOURNMENT MINUTES FOR THE REGULAR MEETING ASHLAND CITY COUNCIL November 21, 1995 I. CALLED TO ORDER The meeting was called to order at 7:09 p.m. in the Civic Center Council Chambers by Mayor Cathy Golden. H. ROLL CALL Councilor Reid was absent. Councilors Laws, Hauck, Hagen, Wheeldon, Thompson were present. Mayor Golden suggested continuing several items due to the length of the agenda and the number of people present for the public hearings. Councilors Hagen/Hauck m/s continuation of items VII, 1 thru 3 and VIII 5 to the next regularly-scheduled Council meeting on December 5, 1995, or another date to be determined by Council. Voice vote all AYES. Motion passed. III. APPROVAL OF MINUTES Minutes of the Regular meeting of November 7 were amended as follows: Change, page 7, 15 as "The reference is if you adopt less more stringent...." and page 4, 12 as "The comments made were not based on patient care, but rather management tactics used to acquire the ASA." and "Felt that the taxpayers of Ashland will be the ones to pay forte wee. the loss of this ASA." IV. SPECIAL PRESENTATIONS AND AWARDS: 1. Presentation of Certificate of Service to Public Works Director Steve Hall. V. CONSENT AGENDA: 1. Minutes of Boards, Commissions and Committees. 2. Monthly Departmental Reports for October, 1995. 3. Confirmation of Mayor's appointment of Martin Jacobson to Airport Commission and G. Philip Arnold to the Forest Lands Commission. 4. Confirmation of James H. Olson, Assistant City Engineer as interim Public Works Director. Councilors Hauck/Hagen m/s approval of consent agenda. Voice vote all AYES. Motion passed. VI. PUBLIC HEARINGS: (Testimony limited to 5 minutes per speaker. Hearing must conclude by 9:30 p.m. or be continued.) 1. Request for Conditional Use Permit for a professional office (counseling) at 144 North Second Street. The office will provide a variety of services for disadvantaged families and individuals in the Ashland area. [Applicant: Interfaith Care Community of Ashland (ICCA)] t� Mayor Golden read the Land Use Public Hearing instructions and opened the Public Hearing. Councilor Hauck stated that ICCA is a component part of the agency he works for known as CERVS. He will abstain from the discussion and vote on this issue. Councilor Laws reported on his (r:MinuW\I1-2hnin)pg. I ex parte contacts. Councilor Hagen referred to a letter from Attorney Hassen regarding Hagen's participation in selecting the site for ICCA. Hagen reported on his ex parte contacts and site visits. Councilor Wheeldon reported her ex parte contacts. Councilor Thompson reported his ex parte contacts and site visits. Attorney John Hassen, P.O. Box 670, Medford, representing B Street Neighborhood Association: stated he does not have any exception to the ex parte contacts. Hassen requested Council consider an impartial hearings officer. Council declined., Attorney Phil Arnold, P.O. Box 760, Ashland, representing ICCA: supports City Attorney Nolte's decision against appointing a hearings officer. Has no issue with the Council's ex parte contacts. Wishes to proceed. Community Development Director John McLaughlin reviewed the reported findings and criteria used by Planning Commission to deny the request 5:3. Councilor Wheeldon asked how staff assisted in securing this site for ICCA's consideration. McLaughlin reported that Housing Officer Kelly Madding assisted ICCA to aid in developing the CDBG grant implementation. Attorney Arnold, representing ICCA, reviewed his memorandum dated November 21 that was included in the Council packet. The following people spoke in favor: Joan, former homeless, no address given: reviewed her past homeless situation and the solutions that ICCA offered to her and her family. Sue Crader, 1650 Clark Street, Director of ICCA: described current space used by ICCA and services currently provided by ICCA. William Gannon, 150 Nursery Street, representing the volunteers at ICCA; Carola Lacy, 140 Third Street; Wilma Oksendahl, 750 A Street, Apt. A; Debbie Miller, 160 Normal; Philip Lang, 758 B Street; Meryl Barnabey, 113 High Street; Paul Noll, 1937 Crestview; Antoinette Claypool, 217 Fourth Street #5; Chuck Burton 2970 Diane Street, owner of rental property at 239 Second Street; Diane Burton, 2970 Diane Street; Frank Lloyd, Jr., 705 Willow and Minister of Christian Church at 318 B Street; Cynthia Randall, 41 Fifth Street and ICCA volunteer; Bill Pugh, member of 7th Day Adventist Church board at 1650 Clark Street; Carolyn Johnson, 450 Thornton Way and member of ICCA Board; Christine O'Connor, 29 Summit Avenue, Medford and Jesuit volunteer at ICCA; Paul Steinbrenner, 114 Third Street; Scott Dalgarno, 193 Eastbrook Way and Pastor of First Presbyterian Church; Rich Rohde, 124 Ohio Street; Merilee, homeless; Susan Yates, 806 Harmony Lane. Councilors Laws/Hagen m/s to continue public hearing from 9 to 9:30pm. Voice vote all AYES. Motion passed. (,.Mims wU 1-21.miN pg.2 Those speaking in opposition: Patty Joseph, P.O. Box 1236, property owner across from 144 N. Second Street; Chuck McKereghan, 77 Sixth Street; Jackie Sims, 269 B Street; Steve Sacks, 259 B Street; Councilors Laws/Hagen m/s to continue public hearing to Tuesday, November 28, at an adjourned meeting. Voice vote all AYES. Motion passed. 2. (Continuation) Request for an amendment to the Procedures Chapter of the Land Use Ordinance; reconciling other sections of the Land Use Ordinance and the Ashland Municipal Code to these amendment; amending the Variance criteria and other sections in the Land Use Ordinance; and repealing Resolutions 78-33 and 88-20. (Applicant: City of Ashland) Continued to December 5 meeting. VII. PUBLIC FORUM: (Business from the audience not included on the agenda. Limited to 5 minutes per speaker and 15 minutes total.) Anna Hirst, 655 Reiten Drive, representing the League of Women Voters: read LWV Position Statement on Homeless and asked that it be entered into the record. VIII. NEW AND MISCELLANEOUS BUSINESS: 1. Memorandum from Parks Commission requesting use of main room in Pioneer Hall by Ashland Teen Center. = Continued to 11/28 adjourned meeting. 2. Request by developers of Ashland Retirement Residence for amendment to SDC standards for Parks, Water and Sewer services. Continued to 11/28 adjourned meeting. 3. Presentation of findings and recommendations by Sluicing Alternatives Committee. Continued to 11/28 adjourned meeting. 4. Memorandum from City Attorney relative to waiver of competitive bidding for Design/Build project for Wetlands Demonstration Project. Councilors Hagen/Hauck m/s to approve request to exemption from competitive bidding. Roll call vote: Laws, Hauck, Hagen, Wheeldon, Thompson YES. Motion passed. ge5olAuvl 95-29 (rMinutes111-21.min)pg.3 5. Request from Carolyn Eidman, through her attorney Kurt Knudsen, to obtain access across city-owned property (two reserve strips) to allow for the partitioning of her property at 556 Fordyce. Continued to 11/28 adjourned meeting. IX. ORDINANCES. RESOLUTIONS & CONTRACTS: 1. Second reading by title only of "An Ordinance adding chapter 6.40 to the Ashland Municipal Code to establish standards for emergency medical services and declaring an emergency." Councilors Hauck/Hagen m/s approval of Ordinance No. A771 . Councilor Laws read statement to explain necessity of City having this Ordinance. Roll call vote: Laws, Hauck, Hagen, Wheeldon, Thompson YES. Motion passed. Gwen Bowman, 2401 Old Greensprings Hwy: took issue with Ordinance's impact upon those residents in the rural areas. Due to some difficulties she experienced with their services, she was pleased to hear that the ASA was being changed from Ashland Life Support. Feels that a 4-minute response time will be costly to enforce and a difficult expectation to meet. Encourages a task force be developed to thoroughly examine this issue. John Hewitt, M.D., Emergency Physician at RVMC: asked Council to take careful consideration which might impact Mercy Flights' ability to serve Ashland residents. Ken Parsons, representing Mercy Flights: distressed with actions of Council and City staff regarding the passing of this Ordinance. Councilors Hauck/Thompson m/s to extend meeting to 10:30 p.m. Voice vote: all AYES. Motion passed. Joe Eckhardt, M.D., 108 Bush Street: spoke in opposition to the Ordinance. Requested review of Ordinance by area medical physicians. Fire Chief Keith Woodley stated that he wasn't aware of any expected cost increases to County residents based on the 4-minute response time to City residents. Woodley stated that he and City Administrator met with Mercy Flights to discuss their concerns with the Ordinance. Those concerns are being reviewed by the Mercy Flights Board of Directors. 2. First reading by title only of "An Ordinance amending the Ashland Municipal Code, Chapter 18.72 of the Land Use Ordinance, requiring the provision of recycling facilities for all commercial and multi-family projects." Councilors Hauck/Hagen m/s approval to second reading. Roll call vote: Laws, Hauck, Hagen, Wheeldon, Thompson YES. Motion passed. (r.Minutes\I1-21.nun)p;:.4 3. First reading by title only of "An Ordinance prescribing the regulations governing water service by the City of Ashland; repealing Ordinance no. 1676, and providing the penalty for violations." Councilors Hauck/Laws m/s to second reading. Councilor Hagen suggested amending section 3.02 to change the word "costs" to "amounts". Roll call vote: Laws, Hauck, Hagen, Wheeldon, Thompson YES. Motion passed. 4. First reading by title only of "An Ordinance amending the Procedures chapter of the Land Use Ordinance; reconciling other sections of the Land Use Ordinance and the Ashland Municipal Code to these amendments; amending the variance criteria and other sections in the Land Use Ordinance and repealing Resolutions 78-38 and 88-20." Continued to December 5 meeting. X. OTHER BUSINESS FROM COUNCIL MEMBERS None. XI. ADJOURNMENT The meeting was adjourned at 10:30 p.m. Submitted by: Rhonda E. Moore Executive Secretary Contents of Record for Ashland Planning Action 95-101 REQUEST FOR A CONDITIONAL USE PERMIT FOR A PROFESSIONAL OFFICE (COUNSELING) AT 144 NO. SECOND STREET. THE OFFICE WILL PROVIDE A VARIETY OF SERVICES FOR DISADVANTAGED FAMILIES AND INDIVIDUALS IN THE ASHLAND AREA. COMPREHENSIVE PLAN DESIGNATION: MULTI- FAMILY RESIDENTIAL; ZONING: R-2; ASSESSOR'S MAP #: 9BA; TAX LOT: 9200. APPLICANT: INTERFAITH CARE COMMUNITY OF ASHLAND (ICCA) - Public Notice Map . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1 -- Letter from John Hassen dated 11/14/95 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-3 -- Letters from Sue Crader (ICCA) dated 10/26/95 . . . . . . . . . . . . . . . . . . . . . . . . 4-5 Letter from G. Philip Arnold dated 11/1/95 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6 -- Planning Commission Findings dated 10/25/95 . . . . . . . . . . . . . . . . . . . . . . . . . 7-9 Planning Commission Minutes - 10/10/95 . . . . . . . . . . . . . . . . . . . . . . . . . . . 10-17 -- Historic Commission Minutes - 10/4/95 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 18-23 Planning Dept. Staff Report dated 10/10/95 . . . . . . . . . . . . . . . . . . . . . . . . . . 24-30 - Vicinity Maps . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 31-32 Letter from Sue Crader (ICCA) dated 8/11/95 . . . . . . . . . . . . . . . . . . . . . . . 33-34 - ICCA Findings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 35-39 Letters from Neighbors . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 40-76 -- Submittals from Jackie Sims . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 77-110 -- Letters from Neighbors . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .111-112 Notice is hereby given that a PUBLIC HEARING on the following A copy of the application,all documents and evidence rolled upon by the applicant - request with respect to the ASHLAND LAND USE ORDINANCE and applicable criteria are available for inspection at no cost and will be provided n be available or asonable cost, If requested. A copy of the Staff will be held before the ASHLAND CITY COUNCIL on November �spection seven days prior to the hea(((p and will be provided atiireasonable cost(if 21, 1995 at 7:00 p.m. at the ASHLAND CIVIC CENTER, 1175 requested. All materiels are available at the Ashland Planning Department,City Hall, East Main Street, Ashland, Oregon. 20 East Main Street,Ashland,Oregon 97520. i The ordinance criteria applicable to this application are attached to this notice. During the Public Hearing,the Mayor shall allow testimony from the applicant and Oregon law states that failure to raise an objection concerning this application, those in attendance conceming this request. The Mayor shall have the right to limit either in person or by loner,or failure to provide sufficient specificity to afford the the length of testimony and require that comments be restricted to the applicable app decision t maker an opportunity to respond To the that Precludes Your ripe of criteria. Unless them is a continuance, H a participant so requests before the I appeal to the Land Use hoard of Appeals ILUBAI on that Issue. Failure to apociry conclusion of the hearing,the record shell remain span for at bast seven days after which ordinance criterion the objection Is based on also precludes your right of the hearing. if you have questions or comments concerning this request,please feel appeal to LUBA on that criterion. free to contact Susan Yates at the Ashland Planning;Department,City Hall,at 488. 5305. I I I 19119 1 20i21 122 123 24;25 2612752 29: 18119 201 1122 231 1125 26127 2812.91 118,1191('20121 B ST f2 If 11019 81716 5 1 l 3 211 1201 al9 H 7 6 5 4 0 12� 12 H 1101 1 I I 1 1 I 1 1 1 I� I 1 h .• I I I I I . I i I I I 1 I I l i I I 13 1 9'rQ0 ` 32 ' ( i v ` 8400_ 32 138�p 14 31 ITE 8300 —IS 14 "31 14 PG VII, 920D ---_30_ Q 15 16 IS Woo / to _I7 29_ O 16 29 IS____ b( __ 1 ....27 W 18� 919IIs ---27 .,. _l9 2G to 19 900 _��o- .20 25 20 r _ 1__21_ 21� 24 21 5M1- -�.—t� i rTHIA � " 22 " 23 ,.• 22j,. – – ; . C STREET PLANNING ACTION 9 5-101 is a request for a Conditional Use Permit for a professional office (counseling) at 144 No. Second Street. The office will provide a variety of services for disadvantaged families and individuals in the Ashland area. Comprehensive Plan Designation: Multi-Family Residential; Zoning: R-2; Assessor's Map #: 913A; Tax Lot 9200. APPLICANT: Interfaith Care Community of Ashland (ICCA) II I V BLACKHURST, HORNECKER, HASSEN ERVIN B. HOGAN ATTORNEYS AT LAW B. sent Blackhurst Ervin B. Hogan P.O. BOX 670 - 129 N. OAKDALE Gregory T. Hornecker MEDFORD, OREGON 97501 John R. Hassen Area Code 503 Joseph E. sellerman Telephone 779-8550 Richard H. Berman Pas 773-2635 November 14, 1995 Mayor Cathy Golden and City Council City of Ashland City Hall 20 East Main Street Ashland, OR 97520 Dear Mayor Golden and Members of the City Council: Our office represents Steve Sacks and other residents of the Historic "B" Street Neighborhood Association in connection with the appeal by the Interfaith Care Community of Ashland of the Planning Commission's denial of its application for a conditional use permit. The purpose of this letter is to request that the City Council appoint an independent hearings officer to hear this appeal. My clients believe that the City Council cannot give an unbiased decision for the following reasons. 1. The City Council has approved or will approve the HUD grant for the acquisition of the property. 2. The City has provided $8,000 in funds as a grant to assist the ICCA in operating its program for one year. 3. At least one staff member, Kelly Madding, assisted ICCA representatives in the location of a site for the proposed use. Ms. Madding did a comparative analysis report at the Planning Commission hearing. 4. At least one Council person, Ken Hagen, participated in locating the site. In addition, at the Planning Commission hearing he advised ICCA representatives on how to handle matters. 5. We believe that other staff and City Council members have assisted ICCA with their project. Under the circumstances, we do not believe that the City Council can render an unbiased decision in this matter. It appears to be in the best interests of all concerned that an independent a , I I hearings officer be appointed to hear and decide the ZCCA appeal. Thank you for your consideration of this matter. Very truly yours, �^r I L � Jo R. Hassen I JRH:pmh cc: Brian Olmquist, City Administrator Paul Nolte, City Attorney John McLaughlin, City Planner Phil Arnold i i I . I I 3 OCT ,? 1935 -41 14 71 OCT 2 6 1995 a 4, fly o lqzl tjo.s c/eIll/KI'd DRESCHER & ARNOLD ATTORNEYS AT LAW 300 E. MAIN • P.O. BOX 750 ASHLAND, OREGON 97520 ALLEN G. DRESCHER, P.C. TELEPHONE 503 482.4935 G. PHILIP ARNOLD November 1, 1995 FAX (503)482 -4941 City Administrator City Hall 20 East Main Ashland, Oregon 97520 . Re: Appeal Application PA 95-101 Brian: I represent the Interfaith Care Community of Ashland the applicant and appellant herein . The appellant ' s address is P . O. Box 3089 , 1650 Clarke Street, Ashland, Oregon 97520 . Please address all correspondence or queries to me. The basis for the appeal is that we believe that all applicable criteria for approval of the conditional use permit have been met and we disagree with, and appeal from, Conclusory Findings 2 . 2 , 2 . 4 , and 2 . 5 and the Decision found in paragraph 3 . 1 of the Findings , Conclusions and Orders of the Planning Commission dated October 25, 1995 . The appeal fee was submitted to the Planning Department on October 26, 1995 by Ms. Sue Crader. Because of the nonprofit nature of the ICCA, the nature of the work of the organization, and the limited funds available to it, we request that the City Council waive the appeal fee in this matter and return it to the ICCA for use in its mission. We would like to get this matter before the City Council as soon as possible. Please advise me of the date when it has been set. Thank you. Sincerely, <; lop GPA/amy G Philip Arnold ICCA _ 1 I - I I J BEFORE THE PLANNING COMMISSION October 10, 1995 IN THE MATTER OF PLANNING ACTION #95-101, REQUEST FOR A ) CONDITIONAL USE PERMIT FOR A PROFESSIONAL OFFICE ) FINDINGS, (COUNSELING) AT 144 N. SECOND STREET. THE OFFICE WILL ) CONCLUSIONS PROVIDE A VARIETY OF SERVICES FOR DISADVANTAGED ) AND ORDERS FAMILIES AND INDIVIDUALS IN THE ASHLAND AREA. ) I ) APPLICANT: INTERFAITH CARE COMMUNITY OF ASHLAND ) -------------------------------------------------------- I RECITALS: 1) Tax lot 9200 of 391E 13B is located at 144 N. Second Street and is zoned R-2; Low Density Multi-Family. 2) The applicant is requesting to operate a professional office (Counseling) which provides services to disadvantaged families and individual in the Ashland area. Site improvements are shown on the site plan on file at the Department of Community Development. i 3) The criteria for approval of a Conditional Use are as follows: A. That the use would be in conformance with all standards within the zoning district in which the use is proposed to be located, and in conformance with relevant Comprehensive plan policies that are not implemented by any City, State, or Federal law or program. B. That adequate capacity of City facilities for water, sewer, paved access to and through the development, electricity, urban storm drainage, and adequate transportation can and will be provided to and through the subject property. C. That the conditional use will have no greater adverse material effect on the livability of the impact area when compared to the development of the subject lot with the target use of the zone. when evaluating the effect of the proposed use on the impact area, the following factors of livability of the impact area shall be considered in relation to the target use of the zone: a) Similarity in scale, bulk, and coverage. b) Generation of traffic and effects on surrounding streets. Increases in pedestrian, bicycle, and mass transit use are considered beneficial regardless of capacity of facilities. I c) Architectural compatibility with the impact area d) Air quality, including the generation of dust, odors, or other environmental pollutants. e) Generation of noise, light, and glare. I 7 f) The development of adjacent properties as envisioned in the Comprehensive Plan. g) Other factors found to be relevant by the Hearing Authority for review of the proposed use. 4) The Planning Commission, following proper public notice, held a Public Hearing on October 10, 1995, at which time testimony was received and exhibits were presented. The Planning Commission denied the application, noting that the application failed to meet the required burden of proof. Now, therefore, The Planning Commission of the City of Ashland finds, concludes and recommends as follows: SECTION 1. EXHIBITS For the purposes of reference to these Findings, the attached index of exhibits, data, and testimony will be used. Staff Exhibits lettered with an "S" Proponent's Exhibits, lettered with a "P" Opponent's Exhibits, lettered with an "O" Hearing Minutes, Notices, Miscellaneous Exhibits lettered with an "M" SECTION 2. CONCLUSORY FINDINGS 2 . 1 The Planning Commission finds that it has received all information necessary to make a decision based on the Staff Report, public hearing testimony and the exhibits received. 2.2 The Planning Commission finds that the proposal to operate a professional office (Counseling) which provides services to disadvantaged families and individual in the Ashland area does not meet all applicable criteria for approval of a Conditional Use Permit found in chapter 18.104. 2. 3 The Commission finds that the proposal will have a greater adverse affect upon the development of adjacent properties, as envisioned in the Comprehensive Plan, than the target use for the property. This is a transitional neighborhood block, having a mixture of land uses. The intensity of commercial uses increases moving to the south, towards the downtown commercial zone. The Commission finds that approval of the project will tip the block out of balance, diminishing the residential character of the block. Consequently, given that the majority of the street block is zoned "multi-family residential", the ability of existing properties to develop, re-develop and be sustained as viable residential uses will be compromised in the light of an increase in the number of 8 I non-residential uses. 2. 4 The Commission finds that given the transitional nature of the block between residential and commercial, the absence of a residential use on the property is a factor found to be of significant relevance in this application. Without a dominant residential component on the property, the property will appear uninhabited during evening hours. The Commission finds that the critical balance between land uses will be tipped toward a non- residential nature and, as a consequence, have a greater adverse material effect on the livability of the impact area than the development of the subject lot with the target use. SECTION 3 . DECISION 3. 1 Based on the record of the Public Hearing on this matter, the Planning Commission concludes that the proposal to operate a professional office (Counseling) that provides services to disadvantaged families and individual in the Ashland area is not supported by evidence in the record. Therefore, based on our overall conclusions, and upon the proposal being subject to each of the following conditions, we deny Planning Action #95-10{1. P;lannihq ommission Date v i i I I I I I 9 ASHLAND PLANNING COMMISSION REGULAR MEETING MINUTES OCTOBER 10, 1995 CALL TO ORDER The meeting was called to order by Vice Chairman Steve Armitage at 7:05 p.m. Other Commissioners present were Finkle, Cloer, Carr, Howe, Bingham, Giordano and Bass. Jarvis was absent. Staff present were McLaughlin, Molnar, Madding and Yates. APPROVAL OF MINUTES AND FINDINGS The Minutes of the September 12, 1995 meeting were approved. Carr moved to approve the Findings with,a correction to Planning Action 95-102 by adding the words 'meets all the criteria of 18.88 and 18.72`. Bingham seconded and all approved. PUBLIC FORUM Bingham showed a video on world population. TYPE II PUBLIC HEARINGS PLANNING ACTION 95-101 REQUEST FOR A CONDITIONAL USE PERMIT FOR A PROFESSIONAL OFFICE (COUNSELING) AT 144 NO. SECOND STREET. THE OFFICE WILL PROVIDE A VARIETY OF SERVICES FOR DISADVANTAGED FAMILIES AND INDIVIDUALS IN THE ASHLAND AREA. APPLICANT: INTERFAITH CARE COMMUNITY OF ASHLAND (ICCA) Site Visits and Ex Parte Contact All Commissioners had a site visit and also received a letter and Railroad District Infill Strategy draft from Jackie Sims. Cloer noted parking spaces and he left a list of questions with Sue Crader. STAFF REPORT - Molnar reported this action is subject to a Conditional Use Permit and notices along with the criteria were mailed to property owners. The Staff Report contains details of the proposal to locate a professional office (resource center for disadvantaged families in the area) with the primary use as counseling. Given the modest size of the building, the use would be similar to the target use of the zone (duplex). With regard to traffic Impacts, the applicant has submitted information about their clients and their modes of travel. Based on those figures, the majority of people seeking services use transit or walk. Many letters have been received in opposition to the proposal. Major concerns are: that the office will be dosed at 5:00 or 6:00 p.m. leaving the house dark after hours, that clients might loiter on or around the property while waiting for the office to open, and that it would be positive to maintain some type of residential component on the site. The Historic Commission recommended approval of the application by a vote of 4-2. Conditions Imposed were: review of the operation in a year and wanting to review the handicap accessible ramp. I Staff has recommended approval of the application with the attached three conditions. ' Cloer noted that Jim Lewis and Bill Emerson, Historic Commissioners, raised the issue of the house being dark for 16 hours a day and wanted Staff to address the Issue. Molnar said It would fall under criteria (g) with opportunities to address the Issue through lighting on-sfte. It had been suggested that the conversion of the garage to a residence would give a residence on-sfte, however, Cloer thought this would not alleviate the problem of the main house being dark for 16 hours a day. McLaughlin explained that neither the Planning Commission nor the City Council has received the Railroad District Draft Infill Strategy. The summations made in that report were by the consultant The document is informational but carries no legal weight in setting new criteria, ordinances, etc. Staff feels the use the applicant's are proposing falls under personal service establishment or professional office. PUBLIC HEARING CAROLYN JOHNSON, 450 Thornton Way, ICCA Board Chair SUE CRADER Johnson gave some history of the ICCA, stating that their current office is located at the Seventh Day Adventist Church under a lease agreement ICCA received block grant funds to purchase a site. After looking at 15 sites, ICCA settled on the 2nd Street location because it is dose to a bus line, accessible for the disabled and it is a one story structure In good repair and the seller has been willing to waft while they go through the process. I Crader stated that ICCA's current space is small and private counseling space Is desperately needed. The neighbors in the current location have not even realized ICCA Is operating. They are open about 300 days a year with approximately 10 clients per day. At the proposed site, Crader would expect many residential activities to occur such as children playing in the back yard, people rowing and weeding. There is an antiaoftering rule. Most people ICCA serves are trying to get on with their lives. Many clients are referred to ICCA for services and are told the hours of operation. The police are trained to bring referrals during business hours. There has never been a problem with people sleeping In the yard or neighborhood. Ordinances are In effect to curb that problem. Crader added that HUD will not release funds if a property is not in good repair and the property cannot be leased. This property Is in the appropriate price range. Howe inquired about the motel voucher program and Crader said that the motels are In various locations and that sometimes clients are sent to Medford. Johnson said this facility will not ever be a shelter. It is cheaper to have motel vouchers than run a shelter. Johnson noted how ICCA has tried for three years to provide shower facilities through the YMCA, sports dubs, and others but to no avail. Also, ICCA Is giving out$500 a month in laundry vouchers. That amount would be reduced K ICCA could provide laundry facilities. Crader added that the showers and laundry services are supplementary and that only a certain number of people could use those facilities at appointed times. I Finkle wondered how ICCA would feel about having some portion of the house or garage used for I ASHLAND PLANNING COMMISSION 2 REGULAR MEETING MINUTES OCTOBER 10,1995 l t' residential (someone living on-site). Crader was not sure how she would feel about asking someone to make their home in an office, and funding to convert the garage could be a problem. Crader mentioned the condition Imposed by the Historic Commission that a review be done at the end of the year That would seem redundant since what they would be granted Is a Conditional Use Permit and HUD might not release the funds If there was a chance after one year ICCA would not be using the facility. Those In favor of the application that do not wish to speak are: MARY ALICE SHEPARD, 995 Park Street WENDY PAULSEN 29 Summit Street, Medford 97501 JASON REBLONDO 29 Summit Street, Medford 97501 BECKY SMITH , 29 Summit, Medford 97501 GINA DALACCI, JV/Ashland Teen Center, 29 Summit Street, Medford In Favor CHRISTINE O'CONNOR, 29 Summit, Medford, works at ICCA and she has now come to a better understanding of families in need. PAUL STEINBRONER, 114 Third Street, thanked ICCA for choosing his neighborhood. His neighborhood is primarily commercial and residential. This use would be an asset and serve a need. TERRY SKIBBY, 611 Beach Street, Historic Commission liaison, stated the Historic Commission voted in favor of the proposal. They felt strongly it be reviewed In a year because It would address the neighbors' concerns. There are no exterior changes except the wheelchair ramp and the Historic Commission wanted to review the design for compatibility. After listening to the testimony, it seemed the use would be similar to a home occupation. Howe wondered about the one year review. McLaughlin said that could be added as a condition, however, if there was a problem with the operation a hearing could be scheduled to review the operation before a revocation hearing would be scheduled. Skibby said the one year review could possibly bring up any changes to the historic nature of the community. ADAM GEOVESE, 449 S. Ivy, Medford, OR 97501, Director of Catholic Community Services of Southern Oregon stated that If this use is not granted, it will have an Impact on the homeless and poor in the Rogue Valley. PAT SWARTWOOD, 77 Pine Street, said she has worked with the homeless for the last few years in Medford. She noted that in the last 10 to 15 years the disparity between the 'haves' and 'have note Is Increasing. The homeless Issue Is not going to go away. This community has an opportunity to create some tools to help people here and not send them on to the next community. FRANK LLOYD, 705 Willow, minister of the Christian Church at 318 B Street stated though he shares the concerns of the neighbors, the absence of ICCA Is not going to stop any problems in the neighborhood. ASHLAND PLANNING COMMISSION 3 REGULAR MEETING - MINUTES OCTOBER 10,1995 I I I He has a pile of applications In his office from those asking for help. They refer many to other agencies. He believes ICCA Is a resource that can significantly Impact the disadvantaged population problem in Ashland. The area has commercial use (dental office and traveller's accommodations). The church's parking lot has a big light that shines on the parking lot and the applicant's house. With minimal work, the lighting Issue can be addressed. He is very much In favor of granting a Conditional Use Permit to I ICCA. I Armitage asked about overnight camping in the church parking lot. Lloyd said they did not want anyone camping in the parking lot, however, people have broken Into the church and found places to hide in the building. That is the situation as it exists now. The only resource is ICCA and individual faith communities doing things Individually. Coordinated efforts work far better. I JOAN SZABOKY, 238 N. Wightman, is a volunteer of ICCA and is on the board. In her experience, giving services to those in need keeps the surrounding environment free of vandalism, crime, or camping because those using the services will be afraid of losing those services. They respect the building. They will abide by the rules set,out for them. They will not loiter If you tell them not to. CHARLES STEELE, 83 N. Wightman, Is on the board of ICCA, and he has observed work of ICCA and he is highly Impressed despite the fact that the Seventh Day Adventist Church has not been able to give ICCA more space. Steele believes that with better facilities, they will be able to offer better'and more needed services. PAULINE SULLIVAN, 525 Sheridan Street, has been associated with ICCA for many years. There has never been a problem with the people or loitering at either the Episcopal Church or Seventh Day Adventist Church. Because people are poor or out of work does not mean they are trouble makers. CLAYTON GORDON, 436 Heiman, Is a regular volunteer with ICCA and did not believe the two areas of concern that neighbors have are valid. Parking is not a problem because most people arrive at ICCA on foot or by bus. Also, he has not had anyone lofter or stay after the office is dosed. Ashland desperately needs this facility. The biggest problem now Is that there Is no shower and a shower Is needed before a job interview. LUCILLE COMBEST, 1208 Iowa-B, is a volunteer with ICCA and said that with more space volunteers will be much more helpful. With regard to use of the house-Combest said the Commission should not look at it as a monument to the past but look to those who are in need right now. BETTY SWINNERTON, 292 Orange Street, Is a volunteer for ICCA and she has never been threatened, abused, or heard unacceptable language at the facility. Everyone Is grateful for help. FRED SHEPARD, 995 Park Street, has volunteered for ICCA and has found that those that give help end up receiving so much back from those receiving the aid. I MARIE IRELAND, 1661 Clark Street, lives right across the street from ICCA and works for SL Vincent DePaul. She has never had any complaints from anyone at the Seventh Day Adventist Church. Only one car about once or twice a week park at the church. She favors the application. I I ASHLAND PLANNING COMMISSION 4 REGULAR MEETING MINUTES OCTOBER 10,1995 /3 ROBBI SIRINSKY, 740 Park Street, favored the proposal. JOAN UNKOGLE, 1924 Mohawk, President of Ashland office of St Vincent DePaul said she supports ICCA and by granting the proposal tax dollars would be saved. The house ICCA wants to use on Second Street Is zoned R-2 with half the area commercial use with a parking lot next door. Do we really want a place like this in our town? Yes, we need a permanent facility and the time has arrived for us to put our money where our mouth Is. In Opposition LINDA FERGUSON, 228 B Street, is concerned about the parking Impact. There is currently a lack of parking in the neighborhood. There Is never enough parking on the street for the post office customers or the other businesses currently in the neighborhood. She would ask that the applicant be required to meet the parking standard. JACIQE SIMS, 269 B Street, passed out the Draft Inf ll Strategy for the Railroad District stating it Is just a draft She was one of those who met to discuss the vision for the neighborhood nine months ago. The neighbors overwhelmingly voted not to have anymore outright commercial uses in R-2 zones in the neighborhood. There were concerns to retain the residential flavor and with the neighborhood vitality. It Is not healthy for a neighborhood to have a large portion of the homes empty for the night' If this application Is granted there will be one home left on the east side of Second Street that is residential. She would predict that house would soon request a Conditional Use Permit for a commercial use. Sims thought If a lawyer applied for a CUP, the Commission would deny It Finkle asked Sims If the house were an owner occupied dwelling but served during the day as a counseling service, would Sims still object Sims said H they met parking, traffic and all the concerns, she would have less of an objection. WILL BROWN, 139 Second Street, lives directly across the street from the applicant's property. He agreed with everything Sims said. He Is at a loss for anything that fits the use the applicant is asking for M an R-2 zone. Brown read from the R-2 ordinance (CUP-Professional offices) stating the applicant fits none of the uses. It comes closer to filling a traveller's accommodation. He would find 'owner occupied' acceptable. He would object to any Increase in non-residential use. JIM SIMS, 269 B Street, noted that the application for the Yoga Center was turned down previously because of Inadequate parking. How much more commercial does the neighborhood want?' There cannot be a good neighborhood watch with no people to watch. He cannot Imagine people coming to ICCA to pick up their mail everyday. He envisions this facility expanding. JOHN STOUGH, 276 B Street, lives across from the church parking lot and he Is concerned with parking. with the post office customers and workers, there Is heavy traffic. What if the use of the proposed facility would increase from 6,000 to lo,000 people? Finkle thought Ashland Community Food Store and Cantwell'a Market would have had a greater Impact than this use but he has not heard anyone expressing concerns over these uses. Stough said Dose businesses have had an Impact There are even more people walking. ASHLAND PLANNING COMMISSION 5 REGULAR MEETING MINUTES OCTOBER 10,1995 1� I I _ STEVEN SACKS, 259 B Street, said the neighborhood is deteriorating as a place to live. Everytime the Commission makes an exception to the zoning, another residence is taken away,taking people out of the neighborhood. In response to Finkle's question about the facility possibly being owner occupied, Sacks said there Is no one owner. MEGAN LEE, 153 N. Second Street, is concerned about loitering since there is already loitering at the church It does not matter what kind of business that was being requested for a Conditional Use Permit, she would be opposed. DEBBIE WHITALL, 350 B Street, said it Is a rare treat to be able to park In front of her house in the summertime. She Is concerned with clients coming before or after business hours. She feels it Is Important for someone to live on-site and the facility be owner occupied. Staff ResDonse Howe wondered N it would possible for someone to access the rear yard without being seen and wondered If there was a plan to fence off the connection between the house and the garage so it is not accessible to the parking lot Molnar said that has not been proposed by the applicant. Giordano noted that after reviewing the Draft Infill document, he did not draw the same coriolusions as those testifying In opposition. He would Interpret this area as a fringe area, not residential. McLaughlin said this area is dose to the downtown edge (page 9). It Is difficult to read the draft they were given by Sims. Cloer wondered whether or not more thinking through was necessary on this proposal. It seemed to Cioer that the service ICCA Is providing to the community Is so Important that there should be city participation In the decision. There are some terrific advantages In having the type of services offered by ICCA In conjunction with the church. What about the city providing some facilitation for meeting both the needs of ICCA and should this be approved, participation financially to meet the concerns of the neighbors such as parking, on-site living facilities? Madding said it would be difficult tender the parameters of the HUD to monetarily compensate the neighborhood. ICCA would be welcome to come back through the process (block grant funding process begins in February) and come up with residential characteristics. The City Is Involved with ICCA by providing block grant funds and also looking at sites. They would like to see the funds expended within this fiscal year(June). Giordano asked what some of the problems were with other skes. Madding said of the three she looked at, two were In relatively bad condition and would have needed rehabilitation to bring them up to HUD standards. The other house off Llt Way, the seller was reluctant to wait for ICCA to go through the Conditional Use Permit process. i Rebuttal Johnson was willing to address the concerns of the neighbors by Installing a'see-tfuu'fence, and added lighting at night They have three parking spaces and client vehicle trips per day are three. Three thousand units of service have been given to 1,211 Individuals (not 3,000 individuals). The facility has to I ASHLAND PLANNING COMMISSION 6 REGULAR MEETING MINUTES OCTOBER 10,1995 15 be dose to the bus line. After hours, when people are In crisis, they call the Helpline and are told services are available through ICCA and the hours of operation. Crader said the police have offered to patrol the alleyways through the neighborhood. No mailboxes are proposed for dients. All the ordinances are being met Bingham asked how many clients;are seen at one tine. Crader responded that the most would be two families of five to sbc Clients are usually spread out throughout the day. Finkle asked about having a live-in person and Crader said It was possible, but It would be a disservice to someone to have to live in an'office space. She would rather convert the garage to a unit. The Commission entered the letter from Judith Stevens Into the record. COMMISSIONERS DISCUSSION AND MOTION Armitage asked for a straw vote as to whether the CondRionai Use falls under the R-2 zoning. Bass thought It was questionable whether it falls under the categories listed. Nothing Is listed, but it is similar to a combination of uses. Carr did not believe it fit Cloer thought it was similar enough to services. Finkle thought it fell within the general category as it would be difficult to list every type of use. Giordano, Bingham, and Howe felt it fit a use under CUP In R-2. Has the applicam met the required burden of proof for a CUP? Finkle had a minor concern with Criteria C (2) because the parking situation Is already so acutely difficult In the area Cloer and Carr thought the use would generate more traffic than the targeted use. Howe is Impressed with the pedestrian traffic this use will generate. She believed there should be some mitigation to the neighborhood by way of adding two parking spaces In the rear in addition to the required parking to allow for any Increase in volunteerism or client Increase. Bingham, Bass and Giordano had no problem with parking. Giordano disagreed that the lawn area In the rear should be made Into parking. Criteria C (5) - generation of noise, light and glare. Finkle believes there could be a potential concern with steady or heavy use of the property. Carr agreed. Criteda C (6) -development of adjacent properties. Bass looked at land use compatibility and he has a big concem that this is a transitional block. This project could tip the block out of balance, Irrevocably. Once this residence goes, the one next door will and those across the street will be more valuable as commercial. This street is in jeopardy no matter what non-residential use goes In. ASHLAND PLANNING COMMISSION 7 REGULAR MEETING MINUTES OCTOBER 10,1995 I I Giordano feels this property Is on the fringe and Is not convinced it Is residential. He would oppose the proposal If it were a project on 'B' Street He would like to see mbcad use, but that is not the application. He supports the application as it Is. CARR MOVED TO CONTINUE THE MEETING UNTIL 10:30 P.M. ALL APPROVED. I Bingham believes this proposal Is not a commercial use and not a residential use; it Is something in between. He has a problem that no one is IMng on the property. I Howe echoed Giordano's remarks. This is a transition zone between commercial and residential requiring that there be non-retail businesses that retain residential character In how they look and provide the buffer In keeping it look like residential so there Is not a wall of retail changing to homes. This particular property seems to be within the buffer zone to protect the rest of the neighborhood. If she could draw a line it would be from the alley down toward 'A' Street, not allowing anything without a residence. It does not seem reasonable to effect a family to move Into the proposed house. There will be a light shining from the church parking lot all night long and near a commercial area The nature of the ICCA does not seem to allow an owner to live on-sfte. Carr agreed with Bass and said there are residences on the other side of the street and the Railroad District has been chipped away at and she would like to see this not happen any more. She believes there is a better location for this use. goer agreed with Bass and believes the Railroad District Is on a critical balance. He came out of neighborhood meetings with a personal judgment that no more CUP's or commercial should be allowed I in the Railroad District Bingham argued this is not a commercial use. goer said it will be obviously unoccupied for 16 of 24 hours. Flnide also attended the Railroad District meetings and Independent of the draft document, he continues to be concerned about the viability of the Railroad District as a residential area He would not warn to approve this application if It would cause a shift from mmmerelal to residential. Armitage has heard from the neighbors this could be a change in livability and could not support this use in the neighborhood. Bingham wondered rather than denying the proposal, what about adding a condition there be a residential use on the property. After considerable discussion, it was deckled that might not be the best option. Howe moved to approve Planning Action 95-101 with the conditions listed. Bingham seconded the motioru. The motion failed with Giordano, Howe, and Bingham voting Tres'with Armitage, Carr, Finkle, goer, and Bass voted 'no'. Car moved to deny Planning Action 95-101 based on the following Conditional Use Permit criteria not being met C. (b), (e), (Q. and (g). Bass seconded the motion and it carried with Armitage, Car, Finkle, Cloer, and Bass voting yes' and Howe, Bingham, and Giordano voting 'no'. I ASHLAND PLANNING COMMISSION 8 REGULAR MEETING MINUTES . OCTOBER 10,1995 I ASHLAND HISTORIC COMMISSION Minutes October 4, 1995 CALL TO ORDER The meeting was called to order by Chairperson Jim Lewis at 7:38 p.m. Members present were Terry Skibby, Jim Lewis, Casey Mitchell, Keith Chambers, Bill Harriff and Bill Emerson. Also present were City Council Liaison Steve Hauck, Associate Planners Mark Knox and Kelly Madding, and Secretary Sonja Akerman. Members Fredricka Weishahn and Larry Cardinale were absent. Chloe Winston resigned and has not yet been replaced. APPROVAL OF MINUTES Lewis stated on page 7 of the September 6, 1995 minutes, the minutes should reflect he commented rather than reported on the study session because he did not attend the meeting. Emerson then moved to approve the minutes as corrected and Skibby seconded the motion, which passed with all voting aye except Chambers,who abstained because he was absent last month. STAFF REPORTS PA 95-099 Conditional Use Permit, Site Review and Variance 493 North Main Street . Catalina Physical Therapy Group Skibby moved and Mitchell seconded to stand by the Commission's motion from last month (as noted below). The motion passed unanimously. Slcibby moved to recommend approval of this action with the requirement horizontal siding with ornamental shingles on the gable ends be used Weishahn seconded the motion and it passed will all voting aye except Harrill, who voted nay. PA 95-101 Conditional Use Permit 144 North Second Street Interfaith Care Community of Ashland (ICCA) Knox introduced Kelly Madding, Associate Planner/Housing Officer, then read the Staff Report. He stated the application is for a professional counseling office/resource center. No exterior changes are proposed other than a wheel chair ramp, which the Historic Commission will review prior to being issued the building permit. The resource center will provide office space for counseling services provided by a case manager, showers to allow clients to clean up prior to job interview, laundry facilities, a play room for children, storage /ff I I for donated items, a kitchen so that families can prepare a meal, and a space for clients to make phone calls for job interviews and to find housing. Priority for emergency services will be given to families. Given the size of the lot, 7100 square feet, the target use is two residential units or a duplex. Three parking spaces would be provided, two in the rear and one on-street space. I Knox related Staff believes the proposal will have a minimal impact on the livability of the surrounding neighborhood. Letters have been received in support and in opposition to the use. Four letters have been received from property owners in the vicinity of the existing ICCA office who were not even aware the facility existed in the Clark Avenue/Harmony Lane area. Staff is sensitive, however, to the concerns raised by neighbors and is dedicated to maintaining the neighborhood's residential character. The applicants have stated no overnight camping will be allowed. Knox went on to say the R-2 zoning encompasses mixed uses. Since this is a non-profit organization, it will not be a commercial operation, nor will it solicit sales of products or services to people outside the area. The figures submitted depict an operation more closely associated with the impacts of a home occupation (no i more than eight cars per day) than a commercial venture. Knox related most ICCA clients arrive by foot or public transportation. Criteria, Knox stressed, is what needs to be addressed. Staff feels the applicant has shown the proposal will conform to the Conditional Use Permit criteria. He then read each criteria with Staff comments and the Conclusions and Recommendations. Staff's opinion is based on the criteria and target use for the property. Skibby asked if another Conditional Use Permit would be required if the applicant wants to expand its use. Knox said it would be subject to a modification of condition. He also added the approval could be revoked if the conditions were not followed. When Lewis questioned the lack of mixed use, Knox clarified the clients would not be sleeping overnight. Lewis said mixed use has been beneficial in the Railroad District and might be something to consider. Harriff asked what the hours would be and Madding said 9:00-5:00/five days a week. When I he asked why ICCA was moving from its present location, Madding said they are in a very small office and need more space. Also, it would like to provide more services. She then explained ICCAwas awarded Community Development Block Grant(CDBG)money,which was adopted in the budget approved by the City Council. ICCA wanted to focus on a residence because it was in its budget and would be near transit lines and stores. Harriff asked if the expanded services were taken into account. Knox said even if the services/clients doubled, it would still be within the target use. Harriff responded that area already has traffic and parking problems. Chambers said the applicant's findings and support letters refer to services currently being provided. However, it seems to him the proposed use with expanded services would generate a higher impact on the neighborhood. If the office will be a more commodious Ashland Historic Commission Aliinutes October 4, 1995 q Page 2 place with a more homey atmosphere, it will be quite a bit of a change because people will want to spend more time there. He said it seems like a false extrapolation to him Skibby questioned the exterior activities. Knox said two parking spaces and a play area with swings for children will be in the rear. Skibby said in his observation, the location impacts a wider area because of the rear yards of the existing houses in the area. Knox added the applicants do not plan on using the church parking area. Emerson stated it bothers him the ramp is not a part of the application. He would like the Historic Commission/Review Board recommendation to be binding. Knox said that would not be a problem Mitchell said she would like to comment that the Staff Report has stated no incidences have been reported. She referred to the letter submitted by the Weishahns, who have already had numerous incidences with transients trespassing on their property, including the use of their spa. The letter stated that on several occasions, homeless individuals had come to the church looking for assistance, but since it was after hours, they have come to their home. Knox stated the use is not even there yet, so this does not relate. The problems are associated with the church and not ICCA Mitchell remarked that it does relate. Because of the use, it will have more of an impact and she feels there is a discrepancy. Harriff commented there is now a concern with the existing facility (the church) in the neighborhood serving the homeless/down-and-out people. Now, with an approved facility, when people show up after 5:00, how will the facility meet the neighbors' concerns? Knox responded Staff has looked at these concerns and with a Conditional Use Permit, it can be revoked. Harriff, however, said that now, the people who show up after 5:00 will have no place to go. Chambers stated that in the Staff Report, the tone sounds as though this discussion is irrelevant because Staff has implied this is already a "done deal", and he doesn't want to waste the meeting time of the Commission if the concerns will not be heard. Knox apologized and said he did not mean to downplay citizen concerns. Staff believes that based on the criteria and state laws, this application has met the conditions of approval. Chambers said this may be true, however there is value to the fact that the Staff Report stated there will be no adverse impact on the livability of the neighborhood, yet there are signatures of 25+ people who have concerns. If a duplex or single family residence were proposed for the property, he would have no problem with approval. Chambers went on to say the approval of this proposal constitutes the loss of affordable housing. In the Railroad District meetings, the neighborhood clearly stated it did not feel there should be more commercial use in the affected area. Madding responded livability is a legitimate issue. There is an indication of what type of neighbor ICCA would be through the letters of support. She also said the house is listed at over $140,000,which is not considered to be "affordable" on the real estate market. Ashland Historic Commission Minutes October 4, 1995 a Page 3 r I I Lewis commented if you look at the planning action and strip away the applicant, he sees mixed use as having more viability here than an office without a residence. He attended all the Railroad District meetings and there were scores of people who felt the same way. Property owners have problems with no residential use in the houses. Beula Smith stated she has owned the property at 159 Second Street since 1970. It has been a very pleasant area. She is not adverse to people in the area, but is adverse to the impact. If it was just a counseling office, it would be different; however, with what has been presented, it will not stay the same as with the existing office. She said she also feels the house is too small for what is proposed. She was required to provide three parking spaces for a one family rental. Another point is there are currently 43 postal employees, the majority of which use the church parking lot. The pragmatics are that the services that have been handled by the ICCA can be accommodated in that house, but to propose a shower, laundry and meal facilities will go into 24 hours a day needs. She added there are other vacant places around town with plenty of parking (i.e. Ashland Shopping Center). Hauck and Harriff said under the parameters of the CDBG, there is not enough money to rent commercial space such as this. Sue Crader, applicant for ICCA, addressed the showers, laundry and free meals. She said the facility will not provide free meals. Families that have no where else to go will have access to a microwave during the day to warm up food for their children, so this is not available to everyone. Showers and laundry are also not available to everyone. The facility is not designed for that. ICCA is trying to give tools to those who can clean up to find their way off the streets. This is not to provide support for sustaining the lifestyle of people who chose to live off the streets. Harriff questioned Crader about the number of people served. She said based on the current statistics,.1029 different people were served last year, with over 3000 requests. She said she expects this to go up slightly, but not significantly. Skibby asked for clarification. Crader said the number she gave was physical visits, not phone requests, so that would average one person visiting three times. Harriff then asked about the mail facilities. Crader said the use of its post office box has been allowed in the past, as has the use of the phone. She also doesn't anticipate a change in this. Crader then said should the proposal be granted approval, she would hope to have a positive impact on the neighborhood, and would like to work with the neighbors. If a transient is seen hanging around, someone would interact with that person to help provide services,but only during working hours. She also informed the Commission the police have agreed to provide more patrols in the area. Emerson remarked the neighborhood has had many locations turned into businesses. From 9:00 to 5:00 someone is present, then at night, the house is dark. He asked what the applicant proposed to do about the many transients in the Railroad District and asked if that area was ever recommended. Crader said she has never recommended anyone go to the Railroad District to sleep down by "A" Street. She also said there have been no police I 1 Ashland Historic Commission Minutes October 4, 1995 02/ Page 4 reports in the block where the existing ICCA office is located in the past year. Hauck clarified there have been no police reports either in the existing neighborhood or in the proposed neighborhood. Emerson then stated the office will be moving from an area without many transients to an area with transients, generated mainly from the tracks. Crader said there are transients in the existing area because of Garden Way Park and the eating establishments on that portion of Siskiyou Boulevard. Will Brown, owner of 139 Second Street, said he would like to remind the Commission this is in an historically residential area, with a proposed commercial use. If approved, the entire block on that side of the street will be non-residential. He is currently remodeling his house to be a duplex and said he would like the neighborhood to remain residential. All the neighbors are against ICCA locating its counseling office here because they have all had problems, and that should not be taken lightly. He also wanted to remind the Commission the Weishahn property is directly affected. Marian Hothchild, real estate agent for ICCA, stated that in talking with people at her church, she found many neighbors had a misconception about housing for the homeless. This will not be a homeless shelter. Doris Kimball, listing agent for the seller, said it seems to her something is trying to be preserved that's already gone — the residential character of the street. In the short amount of time the house was shown, only four families considered the house, but felt it was too congested. The majority of the people wanted it for commercial uses. She also clarified it is listed at $144,900(and was appraised at $149,000), so it is not considered to be affordable housing. Emerson said the Railroad District is perceived as turning into a commercial area, but it is not, nor is the intent to be a commercial area. It was never intended to be another downtown. Lewis added it is the hope of the Railroad District neighborhood to get criteria for the Railroad Plan. Pauline Sullivan said she has been a resident of Ashland since 1961. It is inevitable a business be located there. She feels the objection is not for the business, but for those who are needy. When asked about the type of activity that will go on at the site, Crader said there will be no loitering/no hanging around. Clients who are using the facility may be utilized to help maintain the property, however. She also added the playground equipment in the back yard would be for use of clients only. When Skibby asked how large the playground would be, Crader responded there will only be a swing set. Harriff asked Crader how many clients are served on a busy day. She said probably between 20-25. When he asked how they arrived, she said mostly on foot or by transit. Harriff then asked how long each visit took and she responded only a few minutes. The longest length of time would be two hours if someone was in a crisis condition. She also Ashland lEstorlc Commission 1N'mutes October 4, 1995 Page 5 as I I wanted it to be known many of her clients work. Harriff then asked where most clients are residents, and she said they are from Ashland and they are not all homeless. Harriff questioned if her clients were typically the transient type who would arrive after hours and have no where to go. Crader answered she has not had any clients like that. She then added she has had special training seessions with the Police Department for information sharing. I Pauline Sullivan stated that people tend to fear the unknown, and are not comfortable with this application because they haven't experienced anything like it themselves. Doris Kimball suggested Commissioners and neighbors visit the ICCA office in order to base their decisions on fact rather than fear. Lewis agreed and said the Planning Commission members should make a point of visiting the existing office on Clark Avenue and Harmony Lane in the Seventh Day Adventist facility. Emerson related he feels the Railroad District has had more of an open arm policy to facilities like this in the past (Dunn House and Pinel House), and they didn't have much j negative impact. There was someone there, however, 24 hours a day. He said he is bothered by the lack of residential use. Harriff asserted the property probably would not be sold for residential use no matter what. The neighbors would have to change the zoning. Lewis,fears the realtors have already written off the street as residential. Mitchell maintained the Commission needs to listen to the citizens and the Railroad Plan. With all the time and effort put into the Plan, what's the point if no one listens? When asked about revocation, Knox said the neighbors could complain. Harriff and Emerson suggested the Conditional Use Permit be approved for one year, then reviewed again. Lewis agreed and said the neighbors would feel better knowing there would be some recourse if they had problems with the operation. Harriff asserted this is not an"unknown". He has seen many homeless people, but the clients involved with ICCA are those on the margin who are trying to get out of the hole. He also does not feel there would be traffic congestion because most of these people walk. Harriff then moved to recommend approval of this action to the Planning Commission with the condition it be reviewed in one year, and also the condition the wheelchair ramp be subject to approval by the Review Board. Emerson seconded the motion. Chambers maintained the need to say something about all the letters received. Harriff withdrew his motion (Emerson withdrew his second) to ask about the recourse of the Conditional Use Permit if there are serious problems and a year is not up. Knox said if there are valid complaints, Staff will investigate and the Planning Commission will hold a public hearing. Harriff then resubmitted his motion and Lewis seconded. Chambers said he still had concerns and felt the criteria had not been met except by verbal assurance. Knox reiterated there will be a review by the Planning Commission based on complaints by the neighbors. Staff will also provide evidence. The motion carried with Skibby, Harriff, Lewis and Emerson voting aye, and Chambers and Mitchell voting nay. Ashland Historic Commission Mantes I' October 4, 1995 a 3 Page 6 tl ASHLAND PLANNING DEPARTMENT STAFF REPORT October 10, 1995 PLANNING ACTION: 95-101 APPLICANT: Interfaith Care Community of Ashland LOCATION: 144 N. Second Street ZONE DESIGNATION: R-2 COMPREHENSIVE PLAN DESIGNATION: Low Density Multi-Family ORDINANCE REFERENCE: R-2 Zoning District 18.24 General Regulations 18.68 Off-Street Parking 18.92 Conditional Use 18.104 REQUEST: A Conditional Use Permit to operate a professional counseling office (Resource Center). I. Relevant Facts 1) Background - History of Application: There are no actions of record for this site. 2) Detailed Description of the Site and Proposal: The property is located on Second Street in Ashland's Historic Railroad District, between 11thia Way and "B" Street. The lot is 50 feet in width by 142 feet in depth, consisting of a total of 7,100 square feet. A site plan has been included indicating existing yard depths, building locations, landscaping, fencing and parking areas. On-street parking is available at curbside along Second Street, while a minimum of two off-street parking spaces can be provided at the rear of the lot, off the alley. Three buildings are situated on the property, including a residence (1350 sq. ft.), detached garage and storage shed. The fenced yard at the rear of the lot includes a lawn area, small garden and a couple of mature trees. All existing buildings consist of single story construction, each less than the maximum height requirement of 35 feet. In addition, approximately 35 percent of the lot is covered by impervious surface such as, building, pavement or concrete. Qq I I - The current zoning (see exhibit S-2) along Second Street is split between R-2 (multi-family) and C-1 (commercial). A variety of land uses are located within this block, including individual residences, a multi-family building, church, professional offices, laundromat and photo processing business. The property is served by all pertinent public services and utilities. Second Street is a paved city street with curb, gutter, urban storm drain facilities and sidewalks. The existing residence is connected to City sewer, water and electricity. No additional City services have been requested as part of the application. The proposal involves using the existing residence as a professional office with counseling as the primary service. As stated in the application, the _ location will be used to provide a centralized, coordinated program of emergency services for disadvantaged families and individuals irl the Ashland area. The "resource center" will provide office space for counseling services provided by a case manager, showers to allow clients to clean up prior to job interviews, laundry facilities, a play room for children, storage for donated items, a kitchen so that families can prepare a meal, and a space for clients to make phone calls for job interviews and to find housing. Priority for emergency services will be given to families. H. Project Impact The operation of a professional office with counseling as the primary service is a conditional use in the R-2 zoning district. Approval of a professional office is considered appropriate if it can be shown to have no greater adverse effect on the livability of the surrounding area ("impact area") when compared to the target use for the property. The target use for the property is two residential units. When evaluating the effect of the professional counseling office on the surrounding area, several factors of livability are considered in relationship to two residential units. These factors are described in the criteria for approval of a conditional use permit and have been addressed in the applicant's findings of fact. It is Staff's opinion that the proposal will have a minimal impact on the livability of the surrounding neighborhood. The professional counseling services will be confined to a modest sized (1350 sq. ft.), single story building. With the exception of the installation of a wheelchair ramp, the size of the building will not be changed and no exterior modifications performed. Most of the clients appear to arrive by foot or public transportation. The closest transit shelter is a short walking distance away, PA95-101 Ashland Planning Department — Staff Report Interfaith Care Community of Ashland October 10, 1995 Page 2 as while the property has extremely good access to other areas of town by virtue of its proximity adjacent to a well-connected public sidewalk system. Several letters have been received both in opposition and in support of the proposal. Many of the area's residents believe that the use will have a detrimental impact upon the area's residential atmosphere, forcing clients seeking the center's services after normal office hours (i.e. evenings) to look for refuge in the neighborhood, possibly on private property. Staff is sensitive to these concerns and dedicated to maintaining the neighborhood's residential character. The applicant's have stated in their application that no overnight camping will be permitted. Also, two letters have been submitted by property owners nearby the center's current home off of Clarke Avenue. Both letters indicate how they were unaware that the center was located in their neighborhood, nor were they aware of any problems associated with the use. The Comprehensive Plan acknowledges the R-2 zoning as a mixed use zone, accommodating "....multi-family units, single family homes and small professional offices, and small, home-oriented, light retail commercial uses in the historic Railroad District." This use is not a for-profit business or commercial operation, soliciting sales of a product or service to patrons outside the area. The center provides counseling and facilities for disadvantaged families and individuals who have been a part of a neighborhood at one time or another. The figures submitted on numbers of clients depict an operation more closely associated with the impacts of a home occupation (i.e., 8 persons per day) , than with a commercial venture. It is Staff's opinion that the modest size of the building and the operating characteristics of the facility is consistent with the Plan's vision for the area. III. Procedural - Required Burden of Proof The criteria for approval of a Conditional Use Permit have are included below. Staff has included preliminary findings addressing each applicable criterion. A. That the use would be in conformance with all standards within the zoning district in which the use is proposed to be located, and in conformance with relevant Comprehensive plan policies that are not implemented by any City, State, or Federal law or program. A professional counseling office is an identified conditional use in the R-2 zoning district. Staff is unaware of any operational characteristics of the ,y PA95-101 Ashland Planning Department — Staff Report Interfaith Care Community of Ashland October 10, 1995 Page 3 I I proposal that fail to comply with all standards of the zone, or do not conform to Comprehensive Plan policies not implemented by City, State or Federal law. I B. That adequate capacity of City facilities for water, sewer, paved access to and through the development, electricity, urban storm drainage, and adequate transportation can and will be provided to and through the subject property. The property is served by all public services and utilities. Second Street is a paved city street with curb, gutter, urban storm drain facilities and sidewalks. The existing residence is connected to City sewer, water and electricity. No additional City services have been requested as part of the application. The continuous sidewalk system links the property to the surrounding area's residential neighborhoods, retail and business services, community centers and parks. In addition, a transit shelter is located along Lithia Way, within a 5 minute walk from the proposal. C. That the conditional use will have no greater adverse material effect on the livability of the impact area when compared to the development of the subject lot with the target use of the zone. When evaluating the effect of the proposed use on the impact area, the following factors of livability of the impact area shall be considered in relation to the target use of the zone: a) Similarity in scale, bulk, and coverage. The scale, height and bulk of building improvements on the property is similar to that found in the surrounding area. The three existing buildings are all single story in design, with heights much less than the 35 foot maximum. The total lot coverage is less than the 65 percent allowed in the R-2 zone, totaling approximately 30 percent. The largest building on the property is the existing residence which has a gross floor area of approximately 1350 square feet, comparable in size to the structures in the area. b) Generation of traffic and effects on surrounding streets. Increases in pedestrian, bicycle, and mass transit use are considered beneficial regardless of capacity of facilities. The operation and services provided by this proposal are unique. PA95-101 Ashland Planning Department — Staff Report Interfaith Care Community of Ashland October 10, 1995 Page 4 a7 Published traffic generation data for this particular use is unavailable in a form that would accurately reflect the day to day operation of this office. The applicant has provided an analysis of traffic flow patterns by season (Exhibit A). One week was randomly selected from each of the four seasons to determine weekly totals of clients, but more specifically, what mode of transportation was relied upon to get to the center. The greatest number of clients (63) sought services during the summer week. The applicant's figures show that 18 of the 63 clients arrived by automobile, while the remaining 45 arrived by foot or public transit. While Staff recognizes that the applicant's analysis is a rough estimate, we believe it provides a basis for comparison to anticipated traffic generated by the target use of two residential units. Based on the published data from the Institute of Traffic Engineers (ITE), two apartments would generate approximately 14 trips per day, or 70 trips per week. This is significantly greater than the 36 trips (coming and going) generated by the proposed use at their current location. c) Architectural compatibility with the impact area With the exception of the installation of a wheelchair ramp to make the building accessible, no changes to the exterior architecture are proposed. Staff recommends as a condition of approval that the final design of the ramp be approved by the Historic Commission. d) Air quality, including the generation of dust, odors, or other environmental pollutants. There has been no information presented by the applicant that would suggest that the use would have an adverse effect upon the air quality of the neighborhood, nor would the use generate dust, odor or other environmental pollutants above levels associated with the target use. e) Generation of noise, light, and glare. There has been no information presented by the applicant that would suggest that the use would generate noise, light and glare above what one would reasonably equate with the target use. The generation of noise is regulated under Chapter 9 of Ashland's Municipal Code. The use would be subject to residential noise PA95-101 Ashland Planning Department -- Staff Report Interfaith Care Community of Ashland October 10, 1995 Page 5 I I - standards. A violation of such standards would be subject to a citation and fine. Finally, no changes to the building's exterior lighting has been proposed. Any future changes would be subject to review by the Planning Department for compliance with adopted glare standards found in 18.72.140. f) The development of adjacent properties as envisioned in the Comprehensive Plan. Staff does not find any factual information that would suggest that the proposal would adversely effect the development of adjacent properties any more so than the target use of two apartment units. Letters from two neighbors nearby ICCA's existing location at Harmony and Clark suggest that the center has been a quiet neighbor, and have no knowledge of any problems associated with the center's operations. g) Other factors found to be relevant by the Hearing Authority for review of the proposed use. Yet to be determined. IV. Conclusions and Recommendations Staff understands the concerns raised by residents of the area. The Railroad District has historically demonstrated a strong commitment to creating and maintaining a sense of neighborhood and community. It is Staff's opinion, however, that we need to recognize the inherent difficulty of locating such a use, given the perceived uncertainty of what type of "neighbor" it will turn out to be. Staff feels strongly that this type of counseling center should not be relegated to some commercial or employment zone located on the outskirts. These counseling. i services and facilities are intended to benefit Ashland area residents (emphasis added), not considerably different than those services provided by a neighborhood church or community center. In Staffs opinion the proposal will not have a greater adverse effect upon the surrounding neighborhood than the target use for the zone. Staff recommends approval of the application with the following recommended conditions: 1) That all proposals of the applicant be conditions of approval unless otherwise modified here. PA95-101 Ashland Planning Department - Staff Report Interfaith Care Community of Ashland October 10, 1995 Page 6 I, aq 2) That a building permit be obtained prior to the installation of a wheelchair ramp. The final ramp design to be reviewed by the Historic Commission and approve by the Staff Advisor prior to the issuance of a building permit. 3) That all debris adjacent to the rear two parking spaces be removed prior to operation of the center. PA95-101 Ashland Planning Department — Staff Report Interfaith Care Community of Ashland October 10, 1995 Page 7 3a rZ � N GAT a GA W 0^ is Y to ` c 4c r\ . lUiac/ •( `� / / / 6 q Y �PC M 7! (/� p. S�'% / T�wns i /P, nge�� Sectibrr i / csY g s ? formates djc° a N /:t 24- r information .aD du 6+p z inq. varixii0 t. it i�f. .01w, 1 9 in mensl0.s e i *,Ons• ascc ainep by J . 'TY TITL DI'Al N S • / S �`�(� \ 50 `td . 779.2 M dfo . 4reg a zo 2/23 211 5 48 @ W 32 26 2> 5p Ao a7 31 r / 2 @/29 /, ado 30 /8/19 43 PO 2p/ r / / > aC* ' / r, /ro 9 s79 / / / Zz 23/ Of / / 2s DO 2.9 / @ ,— 5 */ Y�O 0/9 g 6a 14 16 w / > r !$ 4 66 FO 30� 9T \` \ 6400 �-... r 120 3z 26 / 9 I4 2a � Q �S e2C 20� \ �2B \ a6, Tr t 21 6&00 �IZ6 .96 \ • P le J Jl lW.: Interfaith Care Community of Ashland P.O. Box 3089, 1650 Clarke Street Ashland, Oregon 97520 (503) 488-3886 August 11, 1995 � j�'UG 1 1 1995 Planning Department REC'E`v�o iCity of Ashland Ashland, Oregon 97520 iDear Planning Commission; The Interfaith Care Community of Ashland ( ICCA) is pursuing a-- ` conditional use permit for the property located at 144 North Second Street . This property is in an R-2 zone; the conditional use for this property would be as a professional office with counseling as the primary service. The ICCA' S Mission Statement Reads : The ICCA is a coalition of faith groups committed to providing a centralized, coordinated program of emergency services for disadvantaged families and individuals in the Ashland area. Priority for emergency services will be given to families . Services will be offered to individuals as funding permits . Assistance with temporary shelter, food, transportation, clothing, laundry, and referrals to agencies providing employment and housing opportunities will be provided with compassion, in a non-judgmental , non-prejudicial manner which promotes human dignity and fosters the return to independence. The ICCA was established in Ashland in 1989. Managed by a Jesuit Volunteer and staffed by local volunteers, it was located at the Trinity Episcopal Church and was open for three hours per day, Monday through Friday. In 1994 complaints were received from the member faith groups that due to the limited hours of operation no decrease was evident in the numbers of persons seeking assistance from the churches . At this time funding from the City of Ashland was sought f and obtained to hire a half-time Director\Case Manager and move the center to the Seventh Day Adventist Church, where it could operate from a one room, donated office and remain open from 9:00 to 5: 00 , Monday through Friday. The Director was hired in August of 1994 and 1 the Center was moved to its present location in September of 1994 . The result of this was an increase in the number of participating ifaith groups to twenty-two, an increase in funding, and an increase in the numbers of persons seeking assistance from the ICCA. 1 It has become evident over the past year that more space is Inecessary. Application was made to the City of Ashland for Community Development Block Grant funds to purchase a facility . to allow for this expansion. The City recognized this need and the fact that we are the only agency located in Ashland that provides emergency assistance to the disadvantaged and responded by granting to the ICCA - _ 33 the majority of the CDBG funds ($120 ,000) to purchase a center and maintain the salary of the Director . The Resource Center, as proposed to the City of Ashland, will provide private office space for the counseling services provided by the Case Manager; showers so that clients can clean up for job interviews ; in house laundry facilities ; a play room for children and play space outdoors ; storage for donated items ; a kitchen with a microwave so that families can cook a hot meal ; and, space for clients to make phone calls for jobs and housing. Services will be provided during the day only - there will be no overnight shelter provided. A number of these services do not currently exist in Ashland and have been identified by clients as necessary to obtain employment and ensure the well being of their children. The ICCA conducted a property search which lasted approximately three months and during which numerous properties were looked at. Most of the properties were rejected due to being in a primarily residential area, for being located too far from mass transit , or for being in such a poor state of repair that they would not meet HUD standards . The property at 144 N. Second Street was deemed ideal because of its central location, its proximity to mass transit , and for its location on a block that already has commercial establishments and is so close to a busy, commercial street that we would not feel that we were encroaching on a neighborhood. This last reason is supported by the listing agent, Dorothy Kimball , who reports that three out of three families who looked at the property would not consider it due to its location. The structure on the property is an older, three bedroom home that is compliant with city ordinances in all respects with the exception of the distance between the house and the garage (seven feet) and the setback on one side (four feet) due to a bay window. In regards to our use of the structure and grounds , the only exterior remodeling that we plan is to make the center handicapped accessible . The back yard will have playground equipment for children. The interior will be remodelled to provide for handicapped accessibility and a bathroom with shower will be added. A small sign will hang from the front porch. The grounds and current landscaping will be maintained as is. We hope that this clearly defines the purpose and proposed use of the property as a Resource Center . If you have any questions please feel free to call me at ICCA, 488-3886. Thank you for your consideration in this matter. Sincerely, SC�G Sue Crader, Director, ICCA 314 i i FINDINGS FOR CONDITIONAL USE PERMIT APPROVAL CRITERIA The property located at 144 N. Second Street is found to meet the majority of the approval criteria for a conditional use permit for a professional office located in an R-2 zone. This property meets criteria as follows : Chapter 18 . 104 .050 Approval Criteria A. Per Chapter 18. 24. 030 Conditional Uses , the property at 144 N. Second would be used as a professional office with counseling as the primary service. Per Chapter 18 . 92 . 020, Spaces Required, general office parking requirements , by dividing the square footage of the property, 1360 sq. ft . , by 450 it is determined that three parking spaces are needed. This parking space requirement is met by having two on-site spaces available, in the driveway with back alley access , each meeting the requirement of Chapter 18 . 92 .070 Design Requirements , of minimum dimensions of 9x18 feet with a 24 foot back-up space. In addition to the two on-site parking spaces , the property has fifty feet of uninterrupted curb which allows for one on-street parking credit, Chapter 18 . 92 .025 . Three spaces are adequate to meet parking needs for the proposed use as there will be one employee on site and the majority of clients visiting the center use public transport and will be arriving on foot . (See Exhibit A) . Our findings for the general regulations for the R-2 zone, Chapter 18 . 24. 040 show that the target use for this property is two (2) units. It meets the lot depth requirement as the lot depth is 143 feet and the lot width is 50 feet . This property also meets the standard yard requirements . The front yard is twenty-four (24) feet and the rear yard is sixty (60) feet . The setback on the north side of the house is thirteen (13) feet, however the setback on the south side is noncompliant due to a bay window that has a setback of four (4). feet . The setback for this side of the house is eight (8) feet. The distance between the principle building and the accessory building (garage) is seven (7 ) feet, which is less than the minimum permitted distance of ten (10) feet . The structure is less than the maximum height requirement of thirty-five (35) feet and the lot coverage is approximately ltwenty-eight (28%) percent which is less than the maximum lot coverage requirement of sixty-five ( 65%) percent . B. The property currently has one unit on it and it is currently served by all city services . It is one half block from public transportation. ICCA C.U. P. APPLICATION C. The target use for this zone given the lot size of 7 , 100 square feet is two (2) units . The proposed use of this property will have no greater adverse material effect on the livability of the impact area when compared to the development of the subject lot to the target use of the zone. This is supported as follows : 1 . The exterior of the property at 144 N. Second will not be changed in any way, with the exception of the addition of a wheelchair ramp. 2 . The proposed use of this property will generate less traffic than the targeted use of a two (2) unit dwelling (See exhibit A) . As the majority of our clientele use public transport the proposed use will increase pedestrian, bicycle, and mass transit use. As the property is located one half block from a major arterial route traffic is not expected to increase in the surrounding neighborhood. Traffic flow averages to one person per hour when the number of people served for the year is divided by the number of hours in operation. An analysis of our busiest month on record was made, in which traffic flow averaged 2 . 54 persons per hour. This proposal will create less vehicular trips than two units with home occupations . 3 . Architectural compatibility will not be affected as no exterior changes will be made, with the exception of adding a wheelchair ramp. 4. Air quality will not be affected as no dust , odors , or other environmental pollutants will be generated. The proposed use will actually improve environmental quality as it will generate less vehicular trips per day than a two (2) unit dwelling (see Exhibit A) . 5. No noise, light, or glare will be generated. There will be no exterior remodeling, with the exception of the addition of a wheelchair ramp. The center will be open from 8 :00 a.m. to 5: 00 p.m. , Monday through Friday. There will be no overnight stays . 6. The property at 144 N. Second Street is located three (3) lots from the corner of Second Street and Lithia Way and two (2) lots from the corner of Second and B Streets . It lies between the parking lot of the Ashland Christian Fellowship church and a private residence on the other side. The two (2) lots on the other side of the private residence are occupied by businesses . On the other side of second Street there are six ( 6) lots with existing structures . In order from the corner of Lithia Way and Second Street to the corner of B Street and Second Street, there are two (2) businesses , then three residences, then an apartment complex. ICCA C.U.P. 3 APPLICATION l EXHIBIT A In order to determine the impact on the neighborhood of the proposed change in use of the property located at 144 N. Second Street an analysis of our traffic flow patterns was made. This was done by having a volunteer randomly select one week from each of the four seasons to determine which of our clients were in the office that week and how many arrived in vehicles versus how many people arrived on foot and\or by the public transport system. The results of this study are as follows : Season Date # cars week # on Foot Total People Fall Sept 15-20 , ' 94 6 23 33 Winter Jan 9-13 , ' 95 .4 48 57 Spring May 22-26, ' 95 6 14 29 Summer July 31-Aug, ' 95 18 23 63 It should be understood that this chart shows that for the weeks studied the maximum number of vehicle trips per week is eighteen (18) , or approximately 3 . 6 per day. I I ICCA C.U. P. APPLICATION I 1 To BLCEy rl F.. ^ I M^ Cam/ I � 6hed •i S,Ie �'A j O cva/ I ED 1 ZJ�.yeun�. j 1 i I Q �0+4n 4 � A 0� ® Ciorose i %n e. e""fd 7 f"� i W a � N Hau„s y' i3.c/r vi Y' loa:+n i � O HeekaP ia 'YL 7 79° u• ' �" 1 ;, kiicFcn Hal/ �,c�cyh iC�OSe/ L•i�? '�DOx QSO".c... 1 _ / I r .yi J/.ry /�ec.al Z'. i/''d° r 2's• _ '.. 9 .. - ak /vv i✓. I :. No v y .5 895 November 15, 1995 Mayor Golden and Ashland City Council 20 E. Main St. Ashland, OR 97520 Dear Mayor and City Council Members, As a seven year resident of the Railroad District, and as one who participated in numerous hours of planning sessions for our neighborhood,I am opposed to the use of the residence at 144 North 2nd St. for an office and resource center for the Interfaith Care Community of Ashland. I have three major concerns regarding this proposed use: 1) If this conditional use were to be granted, there would be total erosion of the residential character of the east side of 2nd St., between"B" and"C." Only one private residence would remain on the east side of the block. This one remaining residence would be flanked by a church, a parking lot, and the proposed facility on one side; an appraiser and financial group, and attorney and two accountants on the other side. Clearly this type of growth is not in keeping with the expressed wishes of residents who attended the planning strategy meetings for the Railroad District. 2) There is already a problem on this street with overflow parking from businesses on Lithia Way (as well as parking for business on 2nd St.), and were it not for the cooperation of the Christian Church in allowing postal workers to use its parking lot, the problem would much worse. Although the ICCA provides an admirable service with perhaps little impact in its current location, there is no doubt that with their intent to expand services(providing laundry, showers, mail pick-up, child care, food preparation) as well as an inevitable expansion in the number of clients and volunteers-including those who drive-there will be a greater adverse impact on the new neighborhood than if the property were to remain residential. 3) In the last few years, we have had many changes in the north end of the Railroad District. With the addition of shops converted from a car wash space, the Cantwell store remodel, the new Town Hall building,the Ashland Community Food Store, the Armory's conversion to a music hall, and continued commercial development on"A"St., traffic and parking problems have definitely increased. It appears that this end of the district has absorbed more than its share of commercial growth, and its time to commit to protecting the quality of life for the residents who live here,as well. There is supreme value in keeping the residential character of the Railroad District intact. This is an extremely convenient neighborhood in which to live with much potential for residential infill. It is also historically a residential neighborhood. Please help us to preserve its integrity. Sincerely, Fredricka Weishahn 338 "B" St. Ashland, OR 97520 �a I I November 14, 1995 NOV 14 1995 715 Pennsylvania Ave Ashland, OR 97520 The Mayor and City Council Ashland City Hall East Main Street Ashland, OR 97520 Re: ICCA Location Issue Dear Mayor and Council, This letter speaks to an issue now before you, the potential location of the Interfaith Community Care of Ashland house at 144 North Second Street. The siting of this facility was discussed thoroughly by the Ashland Historic Commission, of which I am a member, on October 4th. Minutes of that meeting will show that I voted against approval of the conditional use permit. Here I wish to explain the thinking behind my vote. Three factors influenced my decision against the proposed use for the house on north Second: 1) Strong concerns from neighbors. The Historic Commission received many letters and heard testimony from many individuals opposed to the location. There was near saturation of opposition from those living within several blocks of the house in question. A variety of reasons for this opposition was put forward. Whatever the merit of the arguments (and some had clear merit), I believe that we must be extra sensitive to granting conditional uses within residential neighborhoods when there is significant opposition. 2) Faulty extrapolation by ICCA advocates. Arguments by ICCA advocates for the low impact of the facility on the neighborhood were based on current usage levels of the ICCA's house in another part of town. Yet ICCA notes that in its proposed new location more services will be provided and a larger number of clients served per day. ICCA's arguments about future impact are based on past data and on letters of support based on past use. Since future use and client levels will differ, I believe ICCA needs to project impacts taking into account the new location and the higher level of services and amenities being proposed. These will surely increase the impact of the facility on the Second street neighborhood. 3) Loss of residential character and rental housing. There is already concern within Ashland, some of it expressed repeatedly over the past 5 years by the Historic Commission and other City bodies, about increasing commercial uses within the Railroad District and the attendant loss of balance in the "mixed use" blend, and loss of affordable housing. Neighbors opposed to the ICCA facility being sited on Second street point to this as one of their major concerns. I share this concern. Each new conditional use permit has the potential to continue to erode the residential nature of this area, and must be carefully weighed. The recent "Design Charrettes" held to consider the future of the Railroad District, and reports prepared by Demuth Glick Consultants of Portland, attest to the strong consensus by District residents I toward holding the line against excessive commercial creep in the essentially residential portions of the District. This is a legitimate concern. Finally, I believe that the criteria for issuance of a conditional use permit require that there be no greater adverse impact on the livability of the neighborhood in question than that permitted by the zoned usage. [I do not have in front of me as I write the exact language of the conditional use process, so am paraphrasing.] In the current case, surely there will be greater adverse impact with this facility than if the property remains residential. This is why there is neighborhood concern of such proportion. Best wishes in your deliberations, Keith S. Chambers ph. 482-3179 �a i i - i i i i i i i i .� __ 14 Li November_.13 ,19.95 Members of the Ashland City Council: Regarding Planning Action 95-101, I am adamantly opposed to the conditional use of the house at 144 No. Second St. by ICCA for the following reasons. 1 . UNDETERMINED USE OF THIS RESIDENTIAL HOME IN THE FUTURE The ICCA states the house will be used for counseling and a "variety of services" . The unknown "variety of services is like issuing a blank check for a conditional use. It has come to my attention ICCA plans to use the house as a mail and clothing drop-off as well as a place where disadvantaged persons can cook, shower, do laundry and obtain child care. This far exceeds use of the property for a "professional office" . 2. SATURATION LIMIT OF 9 to 5 BUSINESSES IN A RESIDENTIAL NEIGHBORHOOD Every time a conditional use permit is allowed in a .residential neighborhood, it compromizes the livability of that area. A 9 to 5 five day a week business erodes the desirability of living in any neighborhood. By continuing to allow conditional use permits, the council should consider rezoning an area as commercAl; a much more honest approach to the problem. 3. AVAILABILITY OF COMMERCIAL LOCATIONS Several commercial locations have been suggested to ICCA, but they have been unwilling to consider other possibilities . I personally view their stubbornness as a desire for a hostile take-over of a residential neighborhood. 4 . LACK OF REVIEW BY CITY COUNCIL Once ICCA has purchased the residential home, they-can expand services far and beyond their original request. Case in point, is the conditional use permit for a dentists office at- 237 B St. One dentist and one receptionist were granted conditional use. There an now two dentists, two hygenists and receptionists equalling six additional vehicles all parked on B St. Residential owners cannot find a place to park on B St. as a result of one conditional use permi that has no review policy. As proud owners of eight rental properties at the corner of 2nd and B,; _I I urge you as responsible council members to deny use of 144 N Second St. as a commercial use. Sandra Proebbssttel 12 3 6 -/ o _3 ;l November 2 , 1995 Brian Almquist, Ashland City Administrator Ashland Mayor and City Council RE: Planning Action 95-101 Dear Mr. Almquist, Mayor and Councilors: The Railroad District Association and Historic "B" Street Neighborhood Association learned through the newspaper on the evening of Thursday, October 26, 1995, that the ICCA has filed an appeal to the Ashland City Council of the Planning Commission's denial of their conditional use request and has obtained an attorney. A meeting was held by the Railroad District on Monday, vt October 30, to discuss the matter, and at that time we decided to also hire an attorney. We were informed by the Planning Department that a hearing date has not yet been set, but the earliest date this appeal could be heard is November 21, with documents to be filed by November 17, and ten days notice given to the parties. This is too soon for our neighborhood association to respond to this appeal. Our attorney, John Hassen, is not able to meet with us until November 9 . One week is not adequate to complete preparations for the hearing. Therefore, we request that the hearing be held at a later date. December 5, which is the next City Council meeting, is preferable. Mr. Hassen will require sufficient time to review the case, prepare and advise us. After his counsel, the neighborhood association will need to call a meeting of the entire group and give adequate notice of such. Following the meeting, we will need some time to submit our documentation, or we will be prejudiced. As the prevailing party, we ought to have a reasonable opportunity to confer with an attorney, call our neighborhood meeting and prepare our case. 4 Si c *Sering-00 K Abbet Secretary Historic "B" Street Neighborhood Association T� k01" iL)eeD +ke r41(n s i o n cl. 9s-/0 1, ►-mss e rvn.�o,-1 s a��-n .�Kg�"r�r C&I" m.t.c h ;Y11 are of - 5kla-;,Ld overn !�9 � t 1�j1 SIL't?. °t—JC /P� � IJE ��°IY�fC�S / pmJa'�,�osi�iox , ec� vlcQe�s ca ute-r� nE dace ! h bAcr An cz-n 14 �� Guc2,5 ! '� �'7}'y�'� t Ccc.l !n cx�C•�/7/I!l'1cac�{ s a 1 ce-'s e I►� � p r ee �ctt5 �nc! `P' i7 Q& t - LgPh 6 f nj Q—" $. ,�e���� NOV - ] 1995 Mrs. Beulah Smith 12366 E Antelope Road Engle Point,OR 97524 't" i JIM SIMS Attomey at Law 269"B"Street OCT 2 g 1995 Ashland,Oregon 97520 (503)488.1055 October 13, 1995 ICCA Board of Directors P.O. Box 3089 Ashland OR 97520 Dear ICCA Board of Directors, We are sorry you have been delayed in locating-.a suitable location for your facility. However, the Planning Department was very aware of the opposition of the residents in the Historic Railroad District to expanding nonresidential uses in our neighborhood and should have so advised you. We know you are meeting to decide whether you should appeal the decision to the City Council. If you do so and the issue is reversed, the process will have only begun. Lengthy and costly litigation through LUBA and the appellate courts will follow. The Historic Railroad District Neighborhood Association has existed for years and has always been a i strong and viable organization. We have rallied in the past to protect the health of our neighborhood, both on zoning issues and preservation of historic homes. As evidenced by the turnout of 100 neighbors at a meeting to draft the Railroad District Development Plan, held on January 19, 1995, we care and are involved. At that meeting, the neighbors overwhelming demanded that further nonresidential use in our R-2 zone be prohibited. This is essential to keeping the district viable as a neighborhood. We think your efforts would be more effectively met by locating in a commercial zone or in an R-2 or R-3 neighborhood where the residents have not already been traumatized by the effects of all the commercial intrusions we have had to endure. We see applications for nonresidential use as a statement that we are not a viable neighborhood and that our concerns of many years are not legitimate. Please keep in mind that expanding this controversy might not well serve your future efforts to locate another more suitable space. It could educate any potential opposition. We hope you give thoughtful consideration to our concerns. Sincere , im Sims cc: Steve Sacks Mel and Fredricka Weishahn John and Linda Ferguson Kay and Frank Spierings Sandy Proebstel Patty Joseph Will Brown John Stowe Megan Lee Rich and Debbie Whitall 036 Prospect Street Ashland OR 97520 (503) 482-8364 I October 10, 1995 �e Sue Crader, Director, ICCA OCT ' � 1995 1650 Clark Ashland, Oregon 97520 Dear Ms. Crader: In light of all the "political" interest that your appli- cation for a CUP has generated, I 'm wondering if ICCA might be better served by withdrawing your application, to see if it can get a better reception after a little more work on it . Your services are so important to the community that it would be a shame have them caught up in a political battle in hearings before the planning commission and the council . The two plan- ning commissioners who tried for a similar action in a recent annexation proposal were, in retrospect, being more helpful to the applicant than were we who pushed for immediate judgdment. To some extent your facility is what planners call a LULU, and the accompanying article discusses strategies for gaining approval of facilities that everyone says are very important to the community--butcdon ' t put it next to me" If you do go ahead with your application tonight, enclosed are some questions that I, personally, would be interested in asking. The first question comes out of my interests as an applied social psychologist who is interested in behavior grounded in attitudes and values. I suspect that the city is wise in its decision to channel support for the homeless through your organ- ization--and that it should do so vigorously. One reason that some people "work the system" , giving a bad reputation to programs to assist the poor, is that "government money" belongs to no one, in the view of many--and it ' s OK to get whatever one can. But money that members of the community provide through their church more clearly is connected to real persons. My suspicion is that the reason John McCollum (of Trinity Church) reported " . . .not a single incident in which homeless individuals demonstrated obtrusive or unacceptable behavior of any kind" ,over the years ICCA was housed at Trinity, is related to a perception of the nature of the help the people were receiving. But, if you decide that my concerns are unimportant and wish to proceed with your application, I ' d like to share with you my conviction that there should be no more conversions of residences in the railroad district to commercial uses without the retention of some residential use. I realize that achieving that would probably require ' "the city" to pay the additional costs of making that possible. But I 'm convinced that the value of retaining the railroad district as an attractive residential area, and the value of your services to the community, would make those costs a real bargain. Since e firy, /( Questions I ' d like asked of the ICCA proposal . Hal Cloer, 10/9/95 I . Would moving the office from a church site to a non-church-site change the helper/helpee relationship for many from "personal charity to "impersonal/bureaucratic aid"--with possible changes in clientle, clientele attitude, and possible change in impact on the neighborhood (from previous experience) ? 2 . Isn ' t more time needed to allow all parties adequate time to consider the full-range of options and to weigh information as it ' s collected and presented? And to: a) obtain greater community involvement and support b) survey further possible alternative sites (see #1 , above) c) explore possible incentives to possible "site hosts" d) generate multiple options to avoid feelings of discrimfn�ation e) develop/disseminate additonal criteria for site selection f) involve proponents and opponents in developing additional and better information about risks, costs, and benefits 3 . What is the nature and scope of the problem to ICCA if this CUP is not approved; what alternatives would be considered? 4. How is "centrality of location" defined, and how important is that to operations? 5. What proportion (or how many) of clients have been "camping" around town? 6. Should there be a written agreement between ICCA and potential neighbors about conditions for renewal of a 1-year CUP, and for monitoring the agreement? 7. Should there be a written plan for dealing with those occurrences feared by neighbors--even tho' ICCA feels they 're unfounded (e.g. , loitering/camping, traffic, loss of residential character)? 8. If these services are an important benefit to "the community" , shouldn 't the community provide off-setting benefits to the neighborhood ( improved parking; a viable on-site residential element; neighborhood amenities; etc. ) ? 4_y The Facility Siting "Credo': Guidelines for public officials Seek Co..... ing the community the right b shut down[lie tacit icy elf condifions are not A scrims.allcapl nmst be nude ice.: ' met Resources necessary to ensure to elicit and address all concerns of } appropriate monitoring must be Mule likely to be affected by a siring identified ahead of lime. Facility decision. Representatives of all ap sponsors may be required b post fccied group should be invited and ice "! bonds that need not be mimmed mtil eaislcd to participate at each stage {{{ �`,�. _ �,lav! all requirements have been rmL mfthe pones.This invulventenl sun come through interviews air surveys of key stakesPcuple.oro r guts or Fully Compe aside All Negative st� through broadly relm'keulativc task.' 'E ' impacts of a Facility fierma or advisory cu n nillees given A negotiated schedule of contin- Ihe resources nnrled for effective gentwmpeusalionpaym san entdthe participation. k asuavnent and allocation of future From rim oillwl,these aIfecled $i liability should be described in We, should have a lie d chance to ee -'�• wrihen siting agreement.if a facility reviev the criteria for sire select oil. E �- - 'M`-- - r• has to be shut down temporarily or Acmmntihnenlluseckcauseesus rot"rl'au•m.wnibkpurruurexrymriix.vpewplurlaya.apYuap:xeaya.ua/q wvrxr uemrWWrsilxav a/adriburi+reAMlxr uaranurmririrx raarr,vaxammizsn pormanenllY.Welfabililyformceling (but out mwssaily to forestall all wanaywvA the ongoing needs that the facility, action if consensus cannot be serves most be clear. reached) goes a long way toward oddressing charges of ludaimess. Problemsnmstbeaddressedwillt Sometimes geographic fmimess Suchnconnnilmm�lisalsoimlupriam a facility design and a solution that nay suggest siting several smaller Make the Host Community loeamingessentWl sulgmrifronmry stakeholders. rceisnVlxulnvate. facilities rather than a single large Better Off connailled scgmenls of the conanll- Seek Atteplable Sites througha facility to distribute impacts more Try to provide enough benefits an nily.'Ihi%promise provides every- Volunteer 15vices. evchmly.Some umnicipalitics arc ex- that community residents feel they one will o guamnln:that the best Avuidlmningadlhglelcelwiadly ploring point systems that give are better off with the lacifily than passible advice will be ensiderN. best'site.Siting criteria arc subjee- neighborhoods credit for new sod withoutit. live enough that it is impassible to existing LULUS. These systems Thesebenefntscoub be premises Work b Develop Truax mnk sites with such precision.Cer. should be widely discussed before to make lonpsoughl-after neighbor- fainry technically mattepmbhe sites they arc adolged. hood improvements,property tft Trylorecnkmhzepotenliahsoarees should be ehinmmted;laving dune reductions,in lieu of lax payments, ofinislrusl before the siting proms. IIa. look for volunteer sites [last coslreduclio......d/orprondsesnot begins. including ndslrusl of gmv. would be acceptable, even if out I(cep Multiple All Options on We _ ermuent itself. . necessarily"the best Table al All Times Assuming die fAlity sesamesrle, ']'rest will never be built by oak- Encourage landowners, neigh. Assenting One facility serves i vale, io 1l is never a good idea to haves a way to inane such here endues by puff pnnnises Ihal cannot be kepi or '' hofhmds,communities or regions "list ofone"possible site fora LULU, away to finance such lottnlives by densuding conunihnents that on to volunteer sit".Make it clear that even at the final stage of the process "taxing"an=of tike gainers to pro- anaI be fulfilled.Be prepared to admit this is not an irreversible commit- Polcillial hose mnmmnities allay feel tech potential losers. pustmisakes.Alul,nmoslimportmlly, local. discriminated against if they are the avoid exaggeration. Volunteers must be given sub only place being considered.Nego- Gmuln,ilia differentpaintsof smolWlincentivemilconsiderlhosling lialions regarding possible incentive Use Contingent Agreements vk•wshould laveacanmlmesiticire a I.W.U.Thcre arc ways to make it poekagew are more likely to produce lbernnnnnendatinns offneifily pr>• altrsctive:indus(riandmiopemlmve pasenableresultsifafadfitysWnsor All osmlcmdfngenciesnmsl be spelled psagreenikssofwhwl!u IumulsunJlheuuiYs vuVwlwbicL In.n mc:u:ful,la:camiac,by u6 duusnuticc:Ihda busmge by facilely ollphegroupsagreeonhowNefacikry Oair proposals am based.Joint lot- fering cox benefits Various Corona of possible sate.Any additional costs of finding should be used so that all compensation slid incentive pay- considering multiple sites will be itpopm nolopom,that something afterwards, is stakeholders can play a role in speci- ' recalls should be negotiated with a worth it in tine end. NOTonenpsdaimen,the s ou is lying the Information about risks variety of volunteer sites NOTgawri to happen, dealing should Isar.and benefits Ilal they need to sell be a written plan ford<afimlg with nakeinfn,=I;I cisiunsSumeiimes Guarantee that Stringent Safety time unlikely occurrence.All points a aeutra body can VWY a daring- Com)der a Competitive Standards will be Me[ negotiated with a community or neighborhood should be explicitly is shared a doff cnively. infommlion Siting Process No,neighborhood or community incorporated into the faclR y's oper- isslarede0ectivdy. Assuming that multiple techni- should be asked to tradeoffhealW or sling permits.. gaily acceptable volunteer sites are safely for economic benefits. All Gel Agreement that the Stator found,Willy sponsors should Tao- LULUS mug be required to mew all Quo is Unacceptable skier a competitive prams of site legally established health and safety Set Rceliatic Timetables scleclioo'Auctions;for example,in standards OpponenW have my number of Thm.1oadvoatebuildingnew which neighborhoods or comment. Potential host communities administrative and k facilities ought to be precise about gal mean of gin V effimidagainsleach otherhavebttn shouts also have m opportunity month even hfeelha siting pro- die mlurc mdscopoaflbe problem effective. specify any additional health,safety. that will rewb if the facility were Community representatives and environmental standards that taus Preempting gjointveexdudng NOT buiLL They should be able to should have a chance b propose euuldbemettiuoughndtigatimi such them Preenhppbng plot pow finding - demonstrate unequivocally Unit the cahgpensatfop orincenlive packages as chmgesb WdfilY design,wbslF mdopenWblkdebweatmoatehvrys prabkmiaxserkusonethatrequires for dater negotiation will)sponsors. tute technologies,operational math- bd us i enforce realistic hop actionnddulmWerdmhgesinpogcY po Web setand good sift reaprocsisad- Charges that soon Incentives arc fixation i training of contral petc lines,but a good siting process aF annul address the problem ad- esscntielly'bribtt'on beavoideJ if Monitoring and control prow- Iowa all poetics adequate time in equately.- lhesearchfarvudunkenispreceded duresarelhekeylondnimWngdsks lansiderlhefull All LULUS amahnedat eolvinga, by l)m open process establishing and maintainings!andards.Awritkn weigh technical�dence nas It problw4butboMenlheseprobklris the need for Om facility and apecily- agreement should stipulate condi are poorly defined and publicized.All log bid likely impacts;2) a public lions for a facility's operation,grant. gathered It maybe ndalf. N olio groups need to understand die co- slowly in order to go fast'. ■ sequences of doing nothing not med basic that the site and selected will Oe a nxet basic rmaner al and envhoo- just now,but in the future as well mrcnhltequircmenls:and 3)apublic Facility Siting:Same Useful Mnleripis promise that incentives will benefit Anniernv d,,Ihalir&mid Mawr Pnnlip Siliag Ilya.A Public to Choose the Solution Oral beat everyone lnacommmity,notjusta v ol...mxml NI;nnWfnV.....anrsVdid Wpm.!hteoa!, v I"J..Ira Ii...:01,mi, Addresses the Problem few individuals It also helps if the 'Uv-h'.+uvxn Am;.m]"dNnanai lo,onr,-IUlSo.siainSL.\\'alntaq:\l' fnaldecisisn loacceptalaclfityisbe of+ito_ Acomprehmshvelislofaltemative result of a binding referendum '11,.•19 vensunai lmnhuwmn dwoseuflubl'u inw,lvem,rninlbcsiliul: approaches to the problem—in- oh A:., X141::•aJrfnimilktiand.b�n.....dx'ISUflbctmbfircanlxiuw,he+I eluding WeoptionofWkingnoaefion ,,.:•,s.ps,xnin• arrrldam,.,dlbr oLn�•n site. Work for Geographic Fairness —should be made public in moo- A�sav:r.Yilisg llr.en dhnnmCASlepbY-Slep'1'Inininx Munml nn lbr technical language. It W Inappropriate to locate loo IIr,.,,fn,r Silia;Paacs far('ammm�ilic^.eAl,plicvdxnnJApa•ncyl'rranl- 'Expert" reports often provoke many LULUS in a single dole— o-!.holy U35.Ill,Keyloo a Wit,.ltll.IWx Gk;,Reysluoe,l'O objections from stakeholders who even If a community is willing to ae Imrdi4vlLdmI..C..,mnalApj-.has lulrnrolrine IWh& AP.1a easy well know more about be prob ceplWurtGeograpllKWimewought Lrho,,,r:wcS,nskind and lrfln'y Cmiluhonk,R;Ae punks.fh!w Y..k. lem"mathegroud"Ounmmyoflhe to be a siting goal unto itself IA:� n,mnl I*pwv Nra4wion by iaw r i rcut,R."le.and Mich :own experts PL,..Ir,:I'!,,n,ml'na<.Nem Park_____._ __..._..._ .—.._--.. e.......... . ..h 1 a-, Judith Stevens 369 West Nevada OCT - 9 1995 Ashland, Oregon 97520 (503) 488-5440 October 6, 1995 Planning Department City of Ashland Ashland, Oregon 97520 Re: ICCA Proposed Site I wish to have read into the record my endorsement of ICCA's relocation to 144 N. 2nd for the purpose of establishing a permanent site for providing aid to needy citizens. The issues of homelessness and hunger were of interest to me before my tenure with Caring Friends. They continue to be my focus in my current role as member of our local FEMA (Federal Emergency Management Agency) Board. In that capacity,from personal observation, I have seen ICCA function diligently under limited conditions to bring aid and dignity to needy individuals. ICCA represents the best of what its religious denominations promote in terms of service to humanity and what we, as American citizens, promote in terms of caring for our own people. Their services display the kind of user-friendly program that does more to exemplify a true sense of community than any programs now operating under the City auspices. Clients are distinguished only by their needs, not by material goods they do or do not possess. This city, through its Planning Department and any other suitable vehicle, should do no less than fully support this agency's . efforts to more satisfactorily meet these community needs. Sincerely, OCT - 5 1995 / - �/ (C.,•M1, C(h4.Qi.n(, I.A. 4c p/p CA.0 ff. PA 9.$- toi, (-'/lc, ito�tcc.4r 'Ft1 G rod fn CG(ll�'ie Q YlJi,n( aN 4:c0'(�l V'cC1:.:C �= 6 C4u,aACC(:� el�.t�,. /Y(c/ (-.CF.\c�F <M1 C0.t<% I:1heIC'e�[ v('f:M1L' �t On.: QI CC/v !✓u� aeecn[.14.4e.c. Qx ehc. Il(a-\(n� VVtt @(!l1L.L CJLU-\ch, 1' (4e/1[a.w- G..t0. Icr A. (jC.a4 w(>\k d-(x '" ti,.0 KCn i, Grin Q..�,taGrrM1 I7i::'e-.A�e.v (<..-.0.. (:.C'(ev:(�[c�(i.E✓ �'�- f[Y�.¢<.V G'�.•ada '/ai (<.�n Hirt:.<, �ncz.e)�r n_Re nci . ✓��y' .,i cic(J <Cc:tie 4.ti e/LC.- Jcny+ c.i a.x.. t_;t.: ycca(.cc.'..�' rd.. a rc-Lq `�.G�.`u. ��.,•,:<;<c<w i.<� A,o.ta c�[, i..1 ch.� ci.;t'lo e Cnr(J_c,IV. c<. t_'ka(Lca Vvaoc Uc Cl n<(�arc✓c.. (.-.,yzn"r[ ei.4.t. rM1�. �pc.Ccn.C(a.i_) Cr�•o •A<vr[ne% �YC:i:,(.{,'i c. iA, t�rny' of" �..'c.h,c«f a.(, C?i4'.µv, nad.� fi.[ti j(.(o.[�L�. l✓.a.^.d cc(c.,.t', cJG-ik.• a-,- rcc�. . ti¢40K(c YA(tdA.:X 41!.ic:" no ('�cp - (!u-p4 cdt. i.c 4.Qc"'cd. wUL Uc [w c�tue¢ (J% _(dch[J Prd.j C(<'C4. tkCAaI. SL!C.4 Cl. erx✓ (/(�ck Lt a-Vcat 4oy. cw-t_ /4r_, ccc-,c-an.(.,A 1 ncir ja'c tn.<. L"J-L (7 G yinn,z. `4ka..� C.w, e4t<. G4'\0.ta cCf 4. (�. el4.c. pCn+s C.. U(acwk 2A.0 ae Cc h.d, wC�((.d0. ncc< cc"[ �iluc.�.✓eti wo.:ta hw.a.(.,r �En a.J riw `hcAru.� c.X(.+.,:c �r c...A._(_0. <ec t(m-z. . yZw Yumc((a.c ut[u a4on. ✓.. G=./c(-a.wf u 1� (,�(ca n.r. -�/ic @c4)o. e/c,ac t, (,0W, c.00pzkarL✓ ty rf .zt<p�cn.e.. -J7".Ge (i. ei�. 4'•e4,4� Ic c4 �a(an.s fa 2.iac.:e. e[,•� ei4Ar LJCi(`. px.c.[�[t•,�, f� u.'lu:a..(.eca, CA,( .a G',ql4� tnn-oufjl..l 2ccJ (t.4t( Guq.et-S @A d(•'�a,'l CV1 , ,y2. t2lc�l, hl Wx coin-jtr,"¢%rtc•i�"("vu iaaa cu tifl 'nzfCx n� 'S'JC PA_e ICCAu code. /n�_k' c. x,..• I\fevl.f'af. ��ince4.(.cy, p[QcV4c a.l� �+4[(t ti ASHLAND FIRST CONGREGATIONAL UNITED CHURCH OF CHRIST 717 Siskiyou Blvd. , Ashland, Oregon 97520 Minister: The Rev. Caren Caldwell Phone : (503) 482-1981 City of Ashland Planning Department OCT ° ,55 20 East Main Ashland, Oregon 97520 October 4 , 1995 Request that this letter be made part of the record of the public hearing held Tuesday, October 10, 7 p.m. at City Council Chambers . Dear Friends , i.t I am writing in support of the application of the Interfaith Care Community of Ashland for a conditional use permit . I believe their intended use of the house and property at 144 N. Second Street is appropriate and desirable for our community . The program of the ICCA, founded within several faith communities in Ashland, has offered a successful response to the emergencies faced by homeless individuals and families for many years . The program was first housed at Trinity Episcopal Church, and more recently at the Seventh Day Adventist Church. The clients served by ICCA in each of these locations are members of the Ashland community as well as travellers . They have benefited greatly from the program without causing concern for the churches housing the ICCA or for the neighborhoods surrounding those churches . I have personally examined the property at 144 N. Second and believe it is very well suited for the purpose of a daytime drop—in center for ICCA ' s clients . The location, close to the bus line and center of the city, make it accessible to the particular population ICCA serves . That the property is also adjacent to both business and residential property on N. Second shows that the ICCA would fit well within the current mix of activities on that street . I urge the City of Ashland to approve the ICCA ' s application for a conditional use permit . Ashland will thus be enabled to expand its services for those among us who are vulnerable to crises and in need of the special services that the ICCA provides . Thank you for your consideration. If I can be of any further assistance in this matter, please do not hesitate to call on me . Sincerely yours, The Reverend Caren Caldwell 53 i First United Methodist Church of Ashland 175 North Main Street, Ashland, Oregon 97520 • 503-482-3647 Pastor Michael D. Powell Ashland City Council c/o City of Ashland Planning Department 20 East Main Street OCT — S Ashland, Oregon 97520 To Whom it May Concern, We are advised that the matter of a Conditional Use Permit for a proposed ICCA Center is to come before the City Council on October 10. This letter is in support of that proposal. Interfaith Care Community of Ashland is a service center with an excellent reputation. On many occasions, ICCA has helped us give assistance to those in need. We are especially impressed with their concern for the needy and their care ip_glaking sure the correct assistance is given when needed. They are providing a very needed service in this area, and doing it well. The possibility of a move to a more central location, is a big plus both for us and for any people they serve. Many are without transportation, and the present location poses problems. It is especially difficult for us to refer someone to a center that is three miles away from our church. Many of the services ICCA offer involve having the people they serve come back to the downtown area after they have received assistance. We can appreciate the concerns of the neighbors. The probability of poor people comin&in and out can be alarming. We are deeply aware of the feeling of not knowing who will turn up next in our own position as a church. We are also aware of the great rewards of serving the needy. We have never had an experience that would lead us to fear for our own neighbors property or personal safety. In fact, it has been quite the contrary. We often get comments from our neighbors on the joys of seeing those we serve working in our gardens. Those who come for assistance are almost always in a position of humility and often desperation, a desperation that will not cause them to want to endanger their benefits or those providing them. Please grant this Conditional Use Permit to Interfaith Care Community of Ashland. The Ashland City Council is in danger of sending a very harsh message to those of small means in this community. Which of us has a right to be miserly? Respectfully, i s� • RECEIVFp 0C 5 1995 To the Ashland Planning Commission , Oct . 2 , 1995 I am writing this letter in opposition to the conditional use permit you are considering for 144 2nd St . I live a . 1 / 2 a block away at 259 B St . The neighborhood in this area is being strained tc%the breaking point . The Ashland Armory has added tremendous strain to the area . The Ashland Community food store has added traffic from Sam to 10 pm. The continued development of A st . is further straining the area . The parking and traffic problems have increased greatly . The much beloved "Railroad District " is beleaguered . It is reaching the point where the livability is declining . You are being asked to convert this single family home that is zoned residential to a commercial use that would serve hundreds of clients . Again this is a residential area . There are people living all around this home . It This request for a zone change will have great political support . I urge you to consider the impact on the people who will have to live with your decision not just read about it in the paper . I would oppose any commercial use of this property . Every exception you make removes a residence and erodes the life in this area . Yours ,truly , (\ SY:epfien Sacks 259 B St . Ashland , Or . CS mom TRINITY EPISCOPAL CHURCH ' 44 North Second Street, Ashland, OR 97520-1927 (503)482-2656 The Rev. Clifford L. Bllnman, Rector QCT " 4 1995 TO Planning Department City of Ashland FROM: Trinity Episcopal Church The Rev. Clifford L. Blinman, Rector Members of the Outreach Commission SUBJECT: Support for the request of Interfaith Care Community of Ashland (ICCA) to receive a conditional use permit for the property located at 144 N. Second Street DATE: October 5, 1995 Please enter this letter into the official record. 1A Trinity Church has been associated with and supportive of ICCA since its inception. For the first several years of its operation, ICCA was housed at Trinity Church, 44 N. Second Street. Throughout that period there was not a single incident in which homeless individuals demonstrated obtrusive or unacceptable behavior of any kind. Trinity volunteers who work with ICCA at its present location (Seventh Day Adventist Church, 1650 Clark St. ) make the same observation today. Over the years ICCA has channeled its help to those who are homeless through no fault of their own--people who need a helping hand to obtain gas for a vehicle, a place to wash their clothes and themselves, temporary shelter, and access to other services from other agencies. i Those who are homeless as a way of life, or are unable to move beyond their present state of helplessness, rarely call at ICCA. If they do, volunteers help them find assistance elsewhere. ICCA provides a much needed service in Ashland. The new facility at 144 N. Second Street will enable them to deliver services in a much more effective way. It is our hope that their request for a conditional use permit will be granted. The R Clifford L. Hlinman John McCollum Rector Chair, Outreach Commission � s� OCT - 3 1995 269 B Street Ashland, Oregon October 3 , 1995 Planning Commission Historic Commission City Hall Ashland, Oregon RE: Planning Action 95-101 Commercial Conditional Use Permit for 144 2nd St. Hearing on October 10, 1995 Dear Commissioners: We would like to express our strong objections to +-t Planning Action 95-101, regarding the commercial conditional use permit for 144 2nd Street. SPECIAL AREA PLAN In a recent study commissioned by the city, considerable expense was spent in consulting fees for a Portland firm to assess the long range planning of the Railroad District. In a public meeting at the Mark Antony, the overwhelming majority of residents expressed the view that no more commercial use should be allowed between Oak and Third Streets, as it would be detrimental to our residential neighborhood mix. We were concerned about dark, empty buildings at night and the loss of neighborhood vitality. The neighbors agreed that the current mixed use was fine, but that commercial use should not increase. Any future commercial ventures should be owner occupied home businesses with on premises parking. Commercial, non occupied businesses, are vacant after 5:00 P.M. This creates an increased risk to an unattended block. The block containing the proposed conditional use permit has 50% of the homes commercial, which is already saturation. The other blocks have at least two businesses that close at night. The city paid for this study and should abide by the input of the residents on this matter. The citizens gave their opinions, the consultants were paid to listen. This is the first test of the plan, and we feel it should be adhered to. RENTAL HOUSING The city laments it doesn't have enough affordable rental housing. It is a contradiction in planning to remove rental property from the pool and convert it to 5-7 Page 2 commercial use, especially when there is enough commercial property available, and not enough affordable residential. The planning commission doesn't have credibility if it doesn't follow its own expressed planning guidelines. PARKING AND TRAFFIC Parking on "B" street between 2nd and Oak Street is now nonexistent during the day, due to employee parking by the Post Office, Copeland Lumber, the Ashland Community Food Store, and downtown commercial enterprises. Residents of "B" Street, between 1st and 2nd Streets, often cannot park their car on their own block, let alone in front of their house. Most homes have do not have garages or off street parking. Adding more commercial use will only increase the problem. The house in question does not have adequate parking for commercial use. The church parking lot is currently offered as parking for the postal workers (the post office has no employee parking) , who still park on 1st, 2nd and "B" streets. Parking is at premium, and is a MAJOR problem. For seven months of the year, Ashland tourists park on 2nd, 1st, Pioneer and "B" Streets, along with the downtown merchants who use the area, as they are forbidden to park downtown. The traffic on "B" Street and the side streets has increased dramatically, largely due to increased commercial enterprises. "A" Street is zoned commercial and is developing, adding to this traffic and parking problem. OBJECTIONS TO SPECIFIC PROPOSED COMMERCIAL USE There are other more appropriately zoned commercial areas in which to place such a service. Amongst others, the Sentry complex on Highway 66 has many spaces for rent. This is more centrally located to the motel services i provided, bus line, thrift stores, etc. There is generous parking. Why rezone when there is commercial space going unrented? There is also commercial space to purchase in i town. Houses are available for purchase in R-3 zones adjacent to housing used by voucher recipients. The Railroad District is the campground of choice for the transient youth. The city council passed a camping ordinance that diminished the problem somewhat, but the problem still exists. Don't be naive! People will arrive before and after business hours and simply "camp" in their cars and vans until the next day. They will hang out during the day awaiting their appointments, use of the one shower, and to check their mail. This property abuts residential housing that already experiences problems with i 58 Page 3 "camping. " This office should be placed in a true commercial zone and not in a neighborhood. The Church parking lot is private property, therefore exempt from the camping ordinance. It will become a campsite, with the attendant problems experienced by t17e citizens in Eugene. Obviously, many people arriving axer 5: 00 P.M. will have to sleep overnight and stay into the next day(s) and this is unfair to the residents, especially when there continues to be "camping" around the Southern Pacific railroad property and in front of our homes. We are at saturation. The house is not large enough to fulfill the services that are offered. They are providing ongoing counseling, mail addresses and pickup, phone and shower use. This is a heavy use of this property. People will be coming on a recurring basis, not for one time service. There is ot4-y one shower and limited space, both inside and out. The residential use will be compromised. _ The city gave money to the interfaith council to help meet the needs of the homeless. If temporary housing is a priority, then the interfaith council should be purchasing or renting property that fulfills that purpose. If an office space for referral services is all that they propose, then there are much more suitable commercial locations, which are specifically zoned for these purposes, closer to the motels. This home is at least a mile away from the voucher motels. Railroad District residents have worked very hard to be a viable neighborhood. Traffic, parking, and business exodus after 5: 00 P.M. are real problems. 4th Street is developing, as is "A" Street. We must require adequate parking, street lights, and traffic flow--and maintain a balanced "mix. " The conditional use permit request that is before you is not a proposed home occupation family run business. -It does not meet the intent of uses contemplated in our planning for the Railroad Addition. S ' cere y, kie an im Sims 8-1055 i OctobeA 16t, 1995 A6hiand P44nni ng Commi s on 0 C T - 3 1995 A6hland, OR I am adamantly opposed to the " o6 144 N. Second St. a6 a u6oucee eenteA ly the Inte,baith Cane Community bm the botlowing tea6on6: 1. Tao is I have owned the, boat tmz Mobs at the CDOWA ob 2nd and Swine 1977. Since that time, packing has 6eeome at a ptemiun in this area, and with 43 poA" wocke46, and alway6 incUa6ing, 6fteet packing is ampm66iUe, Monday through Raiday. It. a6 lepolted in the Daily Tiding6 Sept. 22nd, ICC handled mote than 3000 "ueu6 last yeah, this ins much too 6u6y 06 an oWce to wannatt conditional u6e. o6 a aeadence to this area, boa an o66ice. Why draw mote tu"i.e to an atneady eongelted area? 2. AvalialiGity 06 Commelial/O"ice Space in A6htam* Evety attempt 64outd. Le made to 6W eziating Untal 6pac" a6 in the A6hl4nd Shopping Cente4 and e&ewhete. Reai,- dentist ptopetrtiers in the area o6 A6kland Street are 6w, 6ate ib ICC de6juA 4e-sideM.uil ptoP" but why 64zoutd mote tii We le tunneled downtown? , 3. Unknown Impact of this type o6 Secvtee on Re6identiat Area: The impact and num&4 o6 homete66 ICC wilt 6ewice in Give yearn cannot 6e ptedicted unlike the OAwe6 pte6ently in thi6 area. A Conditional " 06 thin house i6 a total dimegand tot homeowned and cente46 in this neighk4hood. 16 ICC pwwha6e6 thus house with your conditional u6e, you've approving unknown condition boa yeah to come. 1 tvt6t you wiU eon&dec att the above and deny the Condittionat u6e. Sandra Ptoebbtei co-owner 276 B St. 6pleix E 252 B St. dup&x �o Ashland Planning Commission Oct. 1st, 1995 OCT 3 1995 This is regarding the ICCA ( Interfaith Care Community of Ashland) . I am the co-owner of property tax lot numbers 5700, 5800, 5900 and 6000. The conditional use permit requested is across the street from my property. You folks may or may not be aware of the parking problem in that area. I welcome any additional commercial offices providing they are willing to put in off street parking. I am fearful that these families and individuals that need the help of the ICCA will only add to the problem of traffic and parking. Several years ago when we were considering adding a triplex to the front of our lots, at the corner of 2nd and B streets, we were informed that it would be required to include 18 off street parking spaces. The neighbors were concerned that we were going to turn this corner in to one gigantic parking lot. We realized how unaesthetic this would appear, so abandoned the entire project. Now, a few years later, comes along an office that sees over 3000 people a year. This is not comparable to an attorney, an appraiser or an accountant. The ICCA is given the privilege of using the next door neighborhood church' s parking lot. This same church has already given permission to the post office workers to park there. For whatever reason, many of the postal employees park on the street rather than the church parking lot. Could that be because it is already full or maybe it 's just too far away. I think it is very admirable that many (22) of the community churchs want to help these unfortunate people. However, with all this concern, why should the ICCA have to use their gift to buy a home in a residential area, brimming to capacity already, to have an office? We have many large beautiful ch=hs in Ashland. I myself attend a caring church. These churchs, however, are virtually empty all week long except for occasional small gatherings. Why stress a neighborhood, when these churchs could solve the problem by providing so much more to the needy than one single small house. May I suggest that the religious community continue to do what they do best, giving to those who need help, who are temporarily out of work, offering assistance on a short term bases. Recipients of ICCA do not need to be close to town. They neither have the revenue nor the interest in keeping Ashland a prosperous community. Let the churchs help them, as we have done in the past. Please reconsider turning a one family home into a refuge for folks who need so much more. Sincerely, Patricia Joseph to l i I " OCT - 3 1995 October Z . 199:: City of- Ashland Planning Commission 20 E . Main Street Ashland . OR 9752o Honorable Members : RE : Hearing relative ro purchase of property on Second Street for Interfaith Care Community of Lshiar.d ( IccP. ) I an; writing this Metter in support for the ICCA. to pu rCha e property on Second Street near E Street to providQ--, for a permanent location to dispense their services to the needv wrio apply for shelter , food , bus tokens , iaundry service , heating_ vouchers , etc . The Interfaith Care Community of Ashland provides a very integral and vital function in this City of Ashland for those individuals who are in deed because -of various circumstances of life . The ICCA. has been operating from various churches in this City at one time or- another: however , a much-needed permanent home to operate their services and accommodate their clientele as Weil as volunteer workers is necessary . Thank yo:_: for your kind a.tt.enLion t.p this matter and please permit the ICCA to purchase the property for the land use as described above. Respectfully , J� 1 Lucy V . Jov elly 1077 Beswick way Ashland , OR 97520 (C a2- September 27th, 1995 Ashland Planning Commission 20 E. Main St. Ashland, OR 97520 Dear Members of the Planning Commission: We wish to express our strong disapproval of the request for a conditional use permit for a professional office at 144 N. 2nd St. Our concerns are many, but primarily among them is that such a use directly contradicts the recommendations of the Ashland Historic Railroad District Draft Infill Strategy. This June 30, 1995 document developed by Demuth and Glick Consultants, Ltd. clearly reflects the desires and wishes of many Railroad District residents who helped develop this plan. The Railroad District has already been plagued with large numl ears of people attending concerts at the Armory and the increased traffic going to the new Ashland Community Food Store. In addition, the square block surrounding 144 N. 2nd already contains the following commercial uses: a) an attorney and two accountants b) an appraiser and a financial group c) a bed and breakfast d) a psychologist e) a chiropractor, and f) a church. Its becoming evident that our neighborhood is already saturated with commercial use, and changing the site in question from residential to commercial will cause further deterioration of our neighborhood. Another concern we have is that, in the past, homeless individuals have come to the church next our home looking for assistance. Since it was after hours and the church was closed, they came to our door instead. We offered suggestions regarding where they could go, but on several occasions we found that they simply slept in the doorway of the church or in the very back part of our yard. Some have even used our spa. The church has tried to remedy the problem with a motion detector, but we feel that if this conditional use is granted, there may be more individuals coming to this neighborhood looking for a place to stay for the night. An increasing number of young families with children are moving into this neighborhood and we are pleased to see this occur. The plan for 144 N. 2nd St. poses a safety concern for these families. If individuals can come to the proposed office on a drop-in basis, what controls do the counselors have as to who will come and when? Many arriving after hours will be tempted to stay near the premises until morning. Allowing individuals to shower, use the phone, and pick up mail will likely bring more individuals than can be accommodated in the allotted time. Where will these individuals wait until they can be served - on the front porch or the front lawn? If they arrive after hours, will they go to the suggested shelters or will they simply melt into our landscapes overnight? �3 Please honor the citizen input and recommendations of the Demuth Glick study and help us preserve the integrity of our neighborhood. Attached is Map #9BA. The twenty-six darkened circles on this map reflect the neighbors personally surveyed who are in opposition to the proposed commercial use of tax lot 9200. Sincerely, Mel and Fredricka Weishahn 338 "B" Street Ashland, OR 97520 II - I I _ ` 1 11 ++ as �.ok c��c�kea css cc- AkQ r- c. aA- G :f -r/ir_vin / d/Cc: � :-:�n. % �_.(_,A s ch", TeSOUrc,c� ,;; ; hpr� IC c,dtcl ; ,i �17;c. Sc2e iii �(Jn/ X011F � ,s C� u ;i.�i- 1•� ,a < ii„r crtc? y g S d.^,rc 11/e he(r Fit.re, rl'l� ,s <jac_./"f� ��-c,u lay ••zrv� h ry n C1.O�VE- /•r.,�,C�:df" c n ce" s A /o,z d it i (CJ r SEP 2 5 September 21, 1995 Ashland Plan_ning Commission City Hall 20 East Main Street O Ashland, R 97520 i , RE: Planning Action 95-101 Dear Planning Commission: I would like to express my objection to your granting a Conditional Use Permit to the Interfaith Care Community of Ashland for a 'professional (counseling) office' at 144 North Second Street. First. the representation that the requested use.is that of a standard professional (counseling) office is untrue. This 'office' would accept regular mail delivery, as well as provide bathing, cooking and recreation facilities for its patrons on a drop-in basis. Most of those services could only be provided by a commercial mail stop, hotel/motel or bed and breakfast—not a professional (counseling) office environment. However, generally when such a use is requested within a non-commercial area, such as R-2 Multi-Family Residential, the Conditional Use Permit requires that an owner or manager (someone in authority, not just a renter) live on the premises. I assume that such a requirement is to ensure that the 'temporary residents' do not adversely affect the livability of the surrounding area. As you know, the Interfaith Care Community of Ashland has made no such provision. Lastly, I don't think that anyone could deny that the intent of the Interfaith Care Community of Ashland to help the homeless is noble. However, I think that it would be a great disservice to the homeless to grant this request at 144 North Second Street. It is unclear to me why anyone would extend an open invitation to a homeless family, make them comfortable in a 'home-like' environment, then ask them to get back on a bus or, worse yet, walk to the other side of town to get a good night's sleep. I have two small children myself and personally know how difficult it is to,make any trip of that magnitude much less, in the dead of winter. Wouldn't it more reasonable and truly giving to pick a location that was close to lodging facilities? I appreciate the opportunity to express my concerns. Thank you. Doreen Ambrosio Johnson 366 B Street Ashland, OR 97520 l 1 Ca fn / 5'J. If n p In lee. Z zLC �/�gd��cq f}�tn �S'/6� j F t�rvt loe2 2 fP 2 5 1 R R 5 r 1 h i✓v� ltLCtl yi?�C Clow d o4a, l/�o na ( LLS� pFl�hrl La- / J ) 1�5 rnct iCnd-e4-5tawl(i.tt! Ttlrc 2'I ��� rC'S o� rn i1� J `1 CD m,a �') v\cz( I rloJa+ ,�for�� "Q�zcr��li�r LU &- VANMn LuG 6C4GL ID dlkuO KfY 4 hF q /J c� .E�-l�'IQ� iJ�: •_ W d.cvE1`t SjPE'.iL'1 L�•6 ICc�IVtlrLc? to �1rS CtyIlC�it�I�l?` J lJ 1 l x n �� t/7 ;ssie" tv�ir�o�' �e i«-e67.EC 01 cL a. rz w` rf I J � C C� �3 Ci.S I � ��N. {1�,f�5 /7l/n N.�� �� �'��a.f (�f �C.✓-N�2lGL-!(�1 [.�: J I�Fn4t ! Fs s r-EriZS s n !tL( l i7Ci~F'!(•5�i kA� cf LT 1�. I b -f Y jLE%0,C� E= IfL5-e-[C a S 116 s tt�K--In -t-o is a L4-91 r-& u.C 1 ale /z�e ;ji ;5 C� 1 ` tti 1 l' S'O j C i re& j's cd re� m V rlo��PezP w� lie P- it e >lo A" 2i--�i' ©a J �'la i n acLR �Th,..�2l/�ac, . ,u�-nvti�n / o lYN C- J S f2i'"/ Me-luieso naf e ne t t rn 6 w6+ .lI-:'��"a h/� /1 C6ttvl �ll itC LgNl to Gi /J� Ih ct�k)e Ic r"o s, 1 n ihCl�YL�; P� 1�_S- Ilan ` ie YI e + elCl/��! l2/0�0G�lc�oLC/� rNRa]�`��SS LI�I � cr Il (fl r � �/e�lvlEv✓ 7-��arde'� IJP�1ZLt�i Y1�(✓cL��T ��2 S /I n tG! Lt.S �iC1^G�IC/C l� l'S pro lvttd�� aUlul�it/ /IL-1� IG�I er dT T/i� R rcR� u �t hESS ��ro l v c �in ';7/44 / /! / r&''e-c -Az I Planning Commission City Hall 1155 East Main Street Ashland OR 97520 $t 395 September 20, 1995 Re: ICCA application for use of 144 North Second Street as a Resource Center Please place this letter in the above file as part of the record. I have volunteered with ICCA for nearly three years. My eyes have been opened to the large number of emergency needs of the homeless or near homeless in our community. For years ICCA has operated out of very small spaces. They are greatly in need of larger quarters to provide showers, counseling space and privacy for the clients. 144 North Second Street would provide the space needed to give adequate service. It is near the bus lin4"and downtown which makes access easier. In my three years with ICCA I have not felt threatened by the clientele nor have I observed the clientele misuse the space ICCA has occupied, either indoors or outside. I recommend approval of ICCA to use 144 North Second Street as a Resource Center. From: Edith G. Montgomery -x't1- 6 156 Blue Heron Way Ashland OR 97520 cc: Sue Crader, ICCA I� I i L. Richard and Debra Whitall 350 B Street Ashland, Oregon 97520 Ashland Planning Commission 20 East Main Street Ashland,Oregon 97520 21 September, 1995 Dear Commission Members; ,:. It has come to our attention that the property at 144 North Second Street,currently for sale, is being considered by the Interfaith Care Community of Ashland as a potential office and resource center for homeless and low-income persons. This residence lies directly behind ours, across the alley. Knowing that this type of use requires a conditional use permit approved by your committee,we, as immediate neighbors,would like to inform you that we adamantly oppose such a use for that residence. Our primary concern is that such a use directly opposes planning goals for our neighborhood. We attended numerous citizen-directed meetings,just a few weeks ago,to develop and clarify a plan for the Railroad District. Several members of the Planning Department staff also attended. Throughout these meetings,a major concern expressed repeatedly regarded the loss of the residential character of our neighborhood-primarily through the conversion of residences into commercial or office space. The above use for this property is exactly that. Please help us preserve the integrity of our neighborhood-and maintain our faith in this new planning process-by rejecting any use for that property not including full-time residency.... Sincere .� Richard and Debra Whitall � 9 I ,�v6U /q� /995 AUG 2 2 1995 I Ggvp �ilx/,t/iU�s �=0�+tir�Syf� f .¢ - � -r- -S I ' 0.37 I I I - I 70 Ashland Planning Commission 20 East Main Street Ashland Oregon 97520 AUG 22 10 21 August, 1995 Dear Commission Members; It has come to our attention that the property at 144 North Second Street,currently for sale, is being considered by the Interfaith Care Community of Ashland as a potential office and resource center for homeless and low-income persons. Knowing that this type of use requires a conditional use permit approved by your committee,we,the immediate neighbors,would like to inform you that we adamantly oppose such a use for that residence. Please do not consider any request for a C.U.P. for that property without first surveying the concerns of those living near or adjacent to it. 7.1 Our concerns are many,as you will see,but primary among them is that such a use directly opposes planning goals for our neighborhood Many of us attended numerous citizen-directed meetings,just a few weeks ago,to develop and clarify a plan for the Railroad District. Several members of the Planning Department staff also attended Throughout these meetings,a major concern expressed repeatedly regarded the loss of the residential character of our neighborhood-primarily through the conversion of residences into commercial or office space. The above use for this property is exactly that. Please help us preserve the integrity of our neighborhood-and maintain our faith in this new planning process-by rejecting any use for that property not including full-time residency. And please be sure to seek our input;there are other concerns and ideas regarding this issue which we would be happy to share. Sincerely, Name Address Phone g3J06 3 3 3 Wzz- .2 I \' 'r o � � G 66 56.71 '. X X s < c, L • s _ mgr.. ._ ,}.,�.,. - • 1 .�e :fion i nppos�tto . 10 Cu. P k + nW ( drew t Ins�ne�l rafely rM�ac'}'e�( ;; f _ r f AUG 2 2 1995 7� I [Notice e is hereby given that a PUBLIC HE '-NG on the following A copy of the application. -'locumenta and evidence relied upon by the applicant st with respect to the ASHLAND L-.AD USE ORDINANCE and applicable cm d.aro able for inspection at no cost and will be provided at e held before the ASHLAND PLANNING COMMISSION on reasonable cost. If mquestud. A copy of the Staff Report will be available for fu 10, 1995 at 7:00 Inspection sewn days prior to the hearing and will be provided at reasonable cost,H p.m. at the ASHLAND CIVIC CENTER, quested. All materials aro available et the Ashland Planning Department,City Hall, East Mein Street, Ashland, Oregon. 20 rest Main Street,Ashland,Oregon 97520. dinance criteria applicable to this application aro attached to this notice. During the Public Hearing,the Chair shall allow testimony from the applicant and law notes that failure to raise an objection conceMng this application, those In attendance wnroeMng this request Tiro Chair shag how the right to limit In person or by letter,or failure to provide sufficient specificity to afford the the length of testimony and require that comments be m.tricted to the applicable n maker en opportmhy to respond to the Issue, prochades your right of critria. Unless Urom is a continuance, if a participant so requests before tiw to the Land Use Board o1 Appeals(LUBA)on that Issue. Failure to speeify conclusion of the hearing,the record shag remain open for st least sewn day.after ordinance criterion the objection is based on also preckdes your right of the hearing. H you haw questions or commends concerning this request please feel to LU13A on that criterion. into to contact Susan Yates at the Ashland Planning Department qty Hall,at 488- _ 5305. NOTE: This Planning Action will also be heard by the Ashland Historic Commission on October 4, 1995 in the Ashland Community Center located at 59 Wmburn Way at 7:30 p.m. 1 1 -18119 20121 22123 24125 ' IBi 19 i 22 231 S 127 26I2AI its,10.14I20 21 w B ST (2 II 1101 9 57 8 0716 51 6011(2 d (R' 0 1019 8 63 0 7 64 0 65 0 (68rmiy11 6 . ' l i I 1 1 3 211 I 4 i 12111 IIOi ' PT, , ITE 840 32_ 138370__. 15 31 14 G 15 9201 3p i5 8280 t, I6 _ 900D PNr[ -17 O 16 __ _ 29_ i .• (� . 17 91011• • T 18 W I 1¢i S .... 19 to 19 8700_ 26 < IF fen o' .120 f 14[5 20 '-20 I. 21 +___ __ ..._ r __—__ .. 1 24 \ 21 89`W 24 $ t5M1 1•.,1'7}{(A 2223 •, s��YAI +• _ C STREET PLANNING ACTION 95-101 is a request for a Conditional Use Permit for a professional office (counseling) at 144 No. Second Street. The office will provide a variety of services for disadvantaged families and individuals in the Ashland area. Comprehensive Plan Designation: Multi-Family Residential; Zoning: R-2; Assessor's Map #: 913A; Tax Lot 9200. APPLICANT: Interfaith Care Community of Ashland (ICCA) 3 i 11-15-1995 NOV 16 1995 To the Members of the City Council I attended the Nov. 13th ICCA meeting. I heard several pros and cons regarding moving into 144 N. 2nd St. Many of the people were concerned about maintaining the integrity of this residential neighborhood. It was pointed out that if this were an office in which an individual(s) lived, it might meet with some approval. Regardless of this possibility, I observed the ICCA has an open- door policy. No appointment is necessary, no time allotment is scheduled, no quanitity of people is considered. I believe this item needs to be addressed,' before I and many others can possibly consider approval. The other offices next to this 2nd St. house are types of businesses requiring an appointment. Those=_people maintaining these offices can guarantee us there will be no more than X number of individuals per hour. The ICCA cannot. They have no idea how many homeless they will be accommodating, particularly in years to come. I believe the ICCA must buy in a commercial area, where an in- crease in homeless, as well as personnel will not have an effect on the residents living next door to them. Also at this meeting, many of the people in favor of purchasing this house were volunteers for the ICCA.' Most of these people were from Medford. I do not think these Medford residents should �i have as equal a voice as the neighborhood residents. I ask that you deny approval for the ICCA conditional use request for this property. If not, I see the future of this neighborhood plagued with constant problems that can not be rectified. Thank you. Patricia Joseph P.O.BOX 1236, Ashland I- v�LAC=,A- Lw� $Oa l�a� vrc,�- ce�e�ss a i 4-c. — S i ak- �t, vAt1— c muc— 04 -\-7 7-5 . v r `-f-J'lr^ C, cl 0 II I Ci C.r be t,-fe" 1//,v IMPACT ANALYSIS BY HISTORIC "B" STREET NEIGHBORHOOD ASSOCIATION REGARDING APPLICATION BY ICCA FOR A CONDITIONAL USE PERMIT TO OPERATE A "COUNSELING" CENTER AT 144 NO. SECOND STREET, ASHLAND, OREGON 1. ICCA' s Application for Conditional Use Permit should be denied because it does not meet the following Conditional Use Criteria: CONDITIONAL USE APPROVAL CRITERIA 18.104. 050 "A. That the use would be in conformance with all standards within the zoning District in which the use is proposed to be located, and in conformance with relevant Comprehensive plan policies that are not implemented by any City, State, or Federal law or program." Under 18 . 24 .010, R-2 zoning: "when appropriately located and designed, professional offices and small home-oriented commercial activities designed to attract pedestrians in the Railroad District are allowed. " This proposed use is not a small home-oriented business, as Carolyn Johnson, President of the Board of Directors of ICCA, admitted at the Planning Commission Hearing on October 10, 1995. She stated that this was not a home owner business service. "It is not like having your legal practice in your front living room. It is different in nature from that type of service. " Neither is the proposed use, as alleged in ICCA's application, "a professional office with counseling as the primary service. " It clearly exceeds counseling services as intended under 18. 24 . 030 (E) . The R-2 conditional uses do not list what is essentially a multi-purpose facility--providing showers, laundry, food preparation, mail pick up, phone use, children's play area, storage of donated items, and emergency referrals. Such uses fit under the C-1 or E-1 zoning regulations. The proposed multi-service use clearly exceeds a duplex or accountant's office in impact. By exceeding the target use, it creates an adverse material effect on the livability of the impact area, which is discussed hereafter under 18 . 104 .050 (C) . The proposed use is definitely not "appropriately located, " as specified in 18 .24. 010. To grant this conditional use would not be in conformance with the intent of the Comprehensive Plan, which zoned the area R-2 and envisioned it as a mixed use. The block in question is already 50% commercial, and abuts C-1 zoning. To 1 77 I increase nonresidential use would shift it, defacto, to a commercial area, which was not envisioned in the Comprehensive Plan. In contemplating mixed use in a neighborhood, the Comprehensive Plan did not intend to create an imbalance which would make the residential component nonviable. When the number of conditional uses on a block exceeds the target uses (duplexes) , the underlying R-2 zone is adversely impacted. 2. ICCA's Application for a Conditional Use Permit should 1 be denied because it does not meet the following Conditional Use Criteria: I' CONDITIONAL USE APPROVAL CRITERIA 18. 104.050 "C. That the conditional use will have no greater adverse material effect on the livability of the impact area when compared to the development of the subject lot i , with the target use of the zone. When evaluating the effect of the proposed use on the impact area, the following factors of livability of the impact area shall be considered in relation to the target use of the zone." The target area use for this R-2 zone is a duplex. The application by ICCA exceeds this target use by not meeting the standards set in 18.104.050(0) : 6. The Development of adjacent properties as envisioned in the comprehensive plan. 7. Other factors found to be relevant by the Hearing Authority. The planning staff recognized that this area needed a serious review of the conditional use process and an overall master plan or it would become too commercial and lose its neighborhood character. New nonresidential development was rapidly occurring. Requests for conditional use permits were increasing and were being granted on a piecemeal basis. The Ashland Railroad District Draft Infill Strategy (hereafter referred to as Railroad District Plan) was commissioned by the city in order to obtain a thoroughly researched study of the area's needs and how to best maintain its current vitality. Initially, $42, 000 in State of Oregon grant funds were allocated for this project and one in Jacksonville. However, the level of commitment and concern among the Railroad District neighbors was so strong (approximately 100 people were in attendance at the first meeting) that 2 � 0 the consultants and the city staff determined it would be in the best interest of the project and the community to hold additional community meetings. The City requested and received further grant funds from the State of Oregon to expand the study. An additional $24, 387. 60 was received, bringing the total amount expended to $64, 387. 60 (divided between the two cities) . This is a considerable sum to spend in eliciting citizen input, and the advice should be taken seriously on a planning level. Four meetings were held, with active participation from the residents. 40-50 citizens consistently attended the work sessions. The citizens' comments regarding factors impacting livability in their own neighborhood do not require any official action by the city council to given credence. Their input should be taken into consideration in rendering conditional use permits, as it applies to current law. The first meeting was held on January 19, 1995 and the plan was completed on June 30, 1995. The concerns of the City of Ashland, the Planning Department and the citizens regarding the development of the Railroad District have existed for years. The neighborhood meetings and recommendations of the citizens and hired consultants predate this current application by many months. The ICCA application is the first proposal for a conditional use permit since the formulation of the Railroad District Plan. The overwhelming sentiment at all the meetings was the necessity to retain the residential character of the Railroad District. Conditional use permits granting commercial and professional uses are eroding the residential mix. It is a mixed use neighborhood, but to continue to be "mixed" and not an extension of downtown, residential use has to be maintained. Further conditional use permits have to be restricted, as the trend in the area is away from residential. Homes are being listed for sale at inflated values because it is perceived they have commercial value. The Railroad District Plan recommends: Pa. 30. "Prohibit conditional use permits in residential portions of the Railroad District. Burden of Proof should be on applicant. Provide stewardship relative to strict interpretation of residential, historic compatibility. " Pa. 31. "Strengthen conditional use criteria for areas of historic interest. " �g 3 i i - Pg. 27 . "Encourage residential infill, freeing up existing parking areas for residents. " P4. 19 . "Require that residences converting to business use maintain a residential use on the property. Require that residences wishing to convert to business use maintain a residence greater than 500 sq. feet. " (See Exhibit A, Ashland Railroad District Draft Infill Strategy) The Appendix to the Ashland Railroad District Draft Infill Strategy is very revealing, as it lists the actual comments and concerns expressed at each meeting by the citizens present. The issue of restricting conditional use permits in the Railroad District is a recurring theme. (See Exhibit B, Ashland Railroad District Draft Infill Strategy Appendix) In the Railroad District, it has already been planning policy by the City of Ashland not to convert a residence to commercial use without retaining a residential use component. John McLaughlin, Planning Director, stated at the Planning Commission Hearing of October 10, 1995, that for the past 2 or 3 years, especially in the Railroad District, they have always tried to encourage or maintain some kind of residential component on site when considering conditional use permits. I' This policy was in effect prior to the Railroad District Plan recommendations. In fact, Hal Cloer, Historic Commissioner, stated at the October 4, 1995 Historic Commission meeting that in the 1980s it was policy never to recommend conversion of a residence to commercial that did not have a residential component to it. It does not seem prudent planning to make an exception to this past policy, especially as this use is even more multifaceted in impact than an attorney or accounting office. The subject property of this appeal is on 2nd Street between Lithia Way and "B" Street. That block is currently 50% commercial, with single family homes converted to nonresidential offices. The block abuts C-1 zoning at Lithia Way. If this house is allowed as a nonresidential office use, then the block will be 60% commercial. There will be only one residence left on that side of the street, and it will be surrounded on all sides by commercial enterprises. Before lone, the remaining residence will apply to join the rest 1n commercial use, leaving that entire side of 2nd Street with offices that close at 5: 00 P.M. and are vacant at night. This would certainly impact the other three residences across the street on 2nd. The perception would then be that 2nd 4 Street is commercial, therefore those last three homes would probably be allowed to convert. 2nd Street would cease to be part of the residential neighborhood. Ron Bass, Planning Commissioner, summed it up well at the Planning Commission Hearing of October 10, 1995: "As a planner and in our roles as a planning commission, I have to look at the land use compatibility for this block and for the neighborhood. The big concern I have is that this is truly a transitional block. . It looked to me like there were 3 offices, 5 single family homes, a church and an apartment, which means that the single family homes and .other uses are right now in balance. This project would tip it in the other direction and I think it would tip it irrevocably, because once this house goes, the next one will go and the ones across the street will very likely be more valuable as commercial than they will as residential. And even if the owners try to keep them residential, ultimately they will turn commercial and I think it will effect the entire livability of the block. And although the Railroad Plan is not adopted, it' s just at this point informational, I attended those meetings and the overwhelming sentiment that I heard at those meetings was to maintain the livability and what that meant for most of the people was the residential livability of the neighborhood. So I have a concern whether it meets both this criteria as far as the effect, again I will call it, that it would have on the development or redevelopment of the neighborhood, as well as the general concept of livability. I would like to again say it really has nothing to do with this articular applicant. I think this particular street is in jeopardy, no matter what nonresidential use would go into that particular property. " Planning Commissioners Jennifer Carr, Hal Cloer, Peter Finkle and Steve Armitage agreed with Mr. Bass on the record. Ms. Carr was concerned with vacant businesses at night and the growing impact on the neighborhood, especially on the residences on the other side of the street. She said the Railroad District has been chipped away at the far end and it shouldn't happen anymore. She expressed that it used to be primarily residential and it certainly wasn't any more. Mr. Cloer also attended the Railroad District meetings and came out feeling the district is on a critical balance. He felt there should be no more commercial conditional uses in the Railroad District. Mr. Finkle also attended most of the Railroad 5 I ' I District meetings and independent of the subsequent Plan, was and continues to be very concerned about the viability of the district as a residential area. He does not want it to shift to commercial. Mr. Armitage stated that the change in character in the residential neighborhood would overwhelm him. He felt very strong about the 100 people attending the first meeting, then 60 and 40 at subsequent public meetings, saying this was a lot of neighbors who think this is a change of livability. He said he has watched for almost four years several changes. Planning Commissioners Michael Bingham and Tom Giordano also felt a residential component to the application would be preferable. The minutes of the Historic Commission meeting of October 4, 1995 reveal a strong concern amongst the commissioners that there isn't a residential component on the property. (See Exhibit C, Ashland Historic Commission Minutes, October 4 , 1995) Bill Emerson, Historic Commissioner, stated that the neighborhood has had many locations turned into businesses. From 9: 00-5:00 someone is present, then at night the house is dark. He stated the Railroad District is perceived as turning into a commercial area, but it is not, nor is it the intent for it to be a commercial area. It was never intended to be another downtown. Jim Lewis, Historic Commissioner, commented that mixed use has more viability in the Railroad District than an office without a residence. He attended all the Railroad District meetings and said there were scores of people who felt the same way. Property owners have problems with no residential uses in the houses. Keith Chambers, Historic Commissioner, felt it would l have an adverse impact on the livability of the neighborhood. In the Railroad District meetings, the neighborhood clearly stated it did not feel there should be more commercial use in the affected area. He also felt approval constituted loss of affordable housing. Casey Mitchell, Historic Commissioner, maintained the Commission needs to listen to the citizens and the Railroad District Plan. She stated, with all the time and effort put into the Plan, what's the point if no one listens? (italics added) . 2nd Street between Lithia Way and "B" Street is a very fragile transition area between downtown and residential. The whole Railroad District neighborhood is I less than 2 blocks deep. Within a 1 1/2 blocks the zoning changes from C-1 to R-2 to E-1. If one allows the commercial zoning to encroach another 1/2 block, then it reaches "B" Street, which is also a mixed use residential area. 1/2 block from "B" Street the zoning changes to E-1. If 2nd Street is allowed to be commercial, it ceases to be a transitional block from downtown. Where does the commercial encroachment end? Do we then chip away at "B" Street? These realities were one of the main reasons the Railroad District Plan was commissioned by the City of Ashland. These problems were recognized and they wanted a study to give guidance to planning actions. The neighborhood' s concerns do not require zoning changes to be passed by the council. The Railroad District Plan does not have to be officially "adopted" to be taken seriously in planning matters concerning conditional use permits allowed in the Railroad District. The Comprehensive Plan envisioned this area as a mixed use, not an extension of downtown, and zoned it R-2 . When it was passed, very few nonresidential uses existed in this R-2 zone. This block is now 50% commercial (not even home occupation) . The proposed conditional use would raise it to 60%. When a block is allowed to surpass 50% commercial, it is no longer a balanced mix of use and sets the stage for future increase. Situations change. Providing a "mixed use" in the Railroad District used to mean allowing small professional offices and commercial enterprises in the R-2 zone. Now, to maintain a "mixed use, " the shift has to be made to maintain the correct percentage of residential uses, or it will become, by defacto, a commercial zone. The City of Ashland commissioned the Railroad District Plan and solicited the input of the residents, who turned out in large numbers and actively participated for many months. Their concerns regarding the commercialization of the R-2 zones do not require a change in zoning or a change in the standards applied to granting a conditional use permit to be considered regarding this application. Impact on livability is currently a conditional use factor, and the burden is on the applicant to explain why the 100 neighbors are incorrect. A conditional use is just that--a condition--an exception, not a right. The conditional use planning criteria is that the proposed use will have no more impact on the livability of the area than the target use, a duplex. The neighborhood would love to see a duplex. A duplex is preferable simply 7 S3 i because it has neighbors living there. A duplex would have people home at night, on weekends and often during the day. A duplex would have families, and families make a neighborhood. An office that is dark and empty at night invites crime and loitering, especially if the majority of the block is also dark and empty. This is not an appropriate "mixed use. " One cannot have a neighborhood watch if there aren't any neighbors to conduct the watch. (See Exhibit D, map of impact area, delineating conditional uses in R-2 zone) 3. ICCA' s Application for Conditional Use Permit should be denied because it does not meet the following Conditional Use Criteria: CONDITIONAL USE APPROVAL CRITERIA 18.104.050 "C. That the conditional use will have no greater adverse material effect on the livability of the impact area when compared to the development of the subject lot with the target use of the zone. When evaluating the effect of the proposed use on the impact area, the following factors of livability of the impact area shall be considered in relation to the target use of the zone." The target area use for this R-2 zone is a duplex. The application by ICCA exceeds this target use by not meeting the standards set in 18.104.050 (0) : 2. Generation of traffic and effects on surrounding streets. 7. Other factors found to be relevant by the Hearing Authority. In the ICCA's Application under section A of the Findings For Conditional Use Permit Approval Criteria, it is stated that three parking spaces are adequate to meet parking needs as there will be one (emphasis added) employee on site. Contradictions to above statement: a. At October 10, 1995 Planning Commission Hearing, Sue Crader, ICCA director, stated that in addition to herself, there was a full time Jesuit volunteer and they currently utilize many community volunteers on a daily basis. b. On October 30, 1995, Sue Crader again repeated on a channel 9 television broadcast, "People Making A Difference, " that at their current location (from which 8 it S� they need to expand) , "there's myself, a full time Jesuit volunteer, plus our community volunteers. . " c. Ashland Daily Tidings, September 22, 1995--"Out of this space, executive director Sue Crader and full time Jesuit volunteer corps member Christine O'Conner. . . . " d. Page one of ICCA's Application for Conditional Use Permit states the ICCA was initially "managed by a Jesuit volunteer and staffed by local volunteers. . . . A Director was hired in August, 1994. " The Planning Staff 's recommendation that three parking spaces were adequate (one on-street credit leaves only two on site) was based on 1 employee (and ICCA's statement that the maximum client vehicle trips per day is 3 . 6) . By their own admission, they have more staff at their current location than disclosed in the application for parking variance, plus volunteers. The new location will offer expanded services--requiring expanded staff and volunteers. Their assertion of only 3 . 6 client vehicle trips a day is also questionable. The applicant has not met its burden of proof, as it has provided misleading statistics. There are admitted inaccuracies in addressing this conditional use criteria. The applicant alleges that most of their clients arrive by bus or on foot, therefore parking is not an issue. The parking code does not exempt from required parking those businesses and professional offices who say - that some of their customers take the bus or arrive on foot. The parking code requires compliance in order to account for all future impacts envisioned by the parking code. The Application states there are only 3 . 6 client vehicle trips a day at their current location. They also say they don't intend to serve the chronic homeless, but rather those who are in transition. In our mobile society, people are evicted from their housing before they lose their cars. Therefore, we can expect that if they are serving their intended clientele, there will be many more car trips than the client alleges. Additionally, no provision was made in the application for handicapped van parking or access, yet they propose to add a handicap ramp to the house. A handicapped space is a dedicated space, so it would necessitate an additional parking requirement. If a dedicated handicapped space is put on the street it will remove an on-street space from public use (and negate their on-street credit) . If the handicapped space is placed on site, there has to be adequate access and widening of the driveway. In any event, this would 9 gS i require additional on site parking. The expanded facility will obviously service more clients than the current location, which was basically a referral agency. They propose to add shower, laundry, food preparation, mail pick up, phone use, children's play area and a drop off space for donated items, in addition to counseling and emergency referrals. The client vehicle trip data submitted in the application does not realistically reflect the parking needs and traffic generation that will be experienced at the new site. One should also question ICCA's statistics in arriving at a vehicle count. Beyond their verbal assurances, what real evidence is available? . The new location will add drop-off services for donated items. Therefore, people will arrive in cars and park while donating the goods. This was not taken into account in their statistics, as such a service does not exist at the current location. Additionally, there will be more client trips because there are donated items to distribute. Clients will also return more often to use the mail services being offered. Whereas, ICCA used to issue shower and laundry vouchers, these services will now be on premises. Obviously, the client load and vehicle trips will increase, affecting parking requirements. Sue Crader, ICCA director, said on the October 30, 1995 telecast on Channel 9, "People Making a Difference, " that the ICCA currently gives out $500 a month in laundry vouchers, because they have no laundry facility at their current location. If there is a laundry at the new premises, the people who used to be referred elsewhere will be admittedly added to those currently using their facility. They will either wait while the laundry is being completed, thereby increasing loitering on the I! streets and sidewalks, or they will drive away and return--increasing traffic and parking concerns. In Exhibit A to their Application, ICCA cites data wherein a volunteer selected one week from each season to determine transportation mode. One should challenge such limited information, especially as that report indicates they serviced more clients during a summer week than a winter week. Such data goes against common sense and their own admissions. Sue Crader, ICCA Director, stated on October 30, 1995 on Channel 9 television, "People Making a Difference, " in response to the question of how many people she deals with 10 8b , at any one time, "That's tough to say. It varies according to season also. We are getting ready to go into wintertime, in which our client load will increase as needs become more urgent during the wintertime. " She admits that the winter case load is the heaviest, yet the statistics given in the Application show more people served in the summer. Therefore, the sampling technique is questionable. However, even if the vehicle increase is relatively small, on-street parking is already beyond capacity in the Railroad District, and adding the cars of ICCA's employees and clients will have an adverse impact beyond the effect that two families living in a duplex would create. (See Exhibit E, photographs of parking situation in impact area) Ms. Crader continues to answer the question regarding number of clients: "Anywhere from--significant involvement in a case--anywhere from maybe 3-10 at a time. These would be cases where you would have daily interactions. " Yet before the Historic Commission she said they served between 20-25 clients on a busy day. (See Exhibit C, Ashland Historic Commission Minutes, October 4, 1995, Pg. 5) By her own admission, most clients are families, so the ICCA is seeing more than just one individual at a time. Their contradictory, self-serving attempts to understate parking and traffic criteria are increasingly apparent. Ms. Crader stated to the Historic Commission at their October 4, 1995 meeting that 1029 different people were served at their current location last year, with over 3, 000 requests. Carolyn Johnson, President of the ICCA Board of Directors, stated at the Planning Commission Hearing on October 10, 1995 that clients currently return an average of three times. This is the stated client load at their current location, which is limited in space. The client load will increase if more space is made available to service the needs. Therefore, staff will also increase. The applicant also admits that the need for their services will expand in the future. To do will so will exceed the target R-2 residential impact. Exhibit A to ICCA's Application for a conditional use permit (the same one that states they saw more clients in summer than winter and indicates more clients arrived by foot in winter than summer) shows that 63 people were seen during the heaviest week, an average of 12 . 6 a day. It is not clear if this number means individuals or family 7 11 i i i units. If it includes the entire family, obviously there would be more impact. The Planning Staff Report of October 10, 1995 states on Pg. 3 that "the figures submitted on numbers of clients depict an operation more closely associated with the impacts of a home occupation (i.e. , 8 persons per day) than with a commercial venture. " Setting aside the fact that a home occupation has an owner living on premises, the statistics given in ICCA's Application state a possible 12. 6 clients a day, which is 50% more impact than a home occupation. These figures also did not include the staff members, which would increase the number to at least 15.6, almost double the. home occupation use. They also do not include Ms. Crader's admission to the Historic Commission on October 4, 1995 that on a busy day (at their current location) they service 20-25 clients. Again, clients usually means families, not individuals. The data submitted in ICCA' s Application should be reevaluated. j Using the same Exhibit A to ICCA's Application, the Planning Staff Report of October 10, 1995 states on Pg. 5, "While staff recognizes that applicant's analysis is a rough estimate, we believe it provides a basis for j comparison to anticipated traffic generated by the target use of two residential units. Based on the published data from the Institute of Traffic Engineers (ITE) , two apartments would generate approximately 14 trips per day, or 70 trips per week. This is significantly greater than the 36 trips (coming and going) generated by the proposed use at their current location. " The Planning Staff Report compares "apples with oranges, " by comparing nationally generated statistics to locally generated data (which is unauthenticated) . The ITE manual also has statistics regarding traffic generated by multi-service facilities. This is the comparison data that should have been cited in their report. Alternatively, for comparison, the planning staff could have obtained actual data as to vehicle trips generated by a duplex in the Railroad District neighborhood. There is a duplex 1/2 block from the proposed use, on B Street, between 2nd and 1st Streets. A duplex would probably have at least half the occupants leaving for work during the day--so the parking and people traffic would be minimal. The ITE study was not based on vehicle trips generated in a small town neighborhood like the Railroad District, for which almost everything is within walking distance, so 14 vehicle trips a day is definitely inflated j for this area. The stated 36 car trips a day for ICCA 12 8 � j does not include the 3-4 staff members. This raises the admitted trips to at least 43 at their current location, and this is only coming and going. It omits the data regarding clients and staff who leave and return during the same day. ICCA has stated that the clients return an average of three times. They could make more than one trip a day. The staff could run errands during lunch. Many volunteers work only part time, for a few hours. Another volunteer could arrive later in the day. None of these variables were taken into account in the Planning Staff Report. Moreover, the data is assuming very heavy reliance on foot and public transportation. According to their limited statistics, ICCA currently services about 63 clients a week. If more arrived by car than they allege, the figures would change dramatically. Additionally, the new location on 2nd Street will add more services, such as showers, laundry, food preparation, mail pick up, phone use, children's playroom, and storage for donated items. Such an increase will obviously increase the number of clients served and the number of return visits, and probably necessitate an increase in staff and/or volunteers. Most social service agencies acknowledge that many clients arrive in a vehicle driven by someone else, who drops them off at the facility and returns to pick them up. This would add to the parking considerations, as well as traffic and loitering concerns. It would also add to the vehicle trips per day statistics discussed previously. There is no off-street parking for residents in the Railroad District. Homes built at the turn of the century did not have garages, so residents must park on the street and compete for space with all the commercial uses. The downtown employees are, by ordinance, not allowed to park downtown or in the city parking lots, so they park in the neighborhood. The Post Office and Copeland Lumber, one block from the proposed use, do not provide parking for their approximately 60 employees, so they park on 2nd, 1st, Pioneer and "B" Streets. They also fill the parking lot of the Christian Church of Ashland, which is next door to the proposed ICCA facility. There is a dental office between 1st and 2nd on "B" Street (1/2 block from the proposed ICCA facility) that has no off street parking for either its seven employees or its four customers an hour. In the last two years, large commercial enterprises have located and expanded between "B" and "A" Street and Oak and First, just 1 1/2 blocks from the use. The Ashland Community Food Store relocated in 1993 and built a large building on 1st and "A" Streets. Not only has traffic increased dramatically as a result of their new location, a parking lot that used to be dedicated for 13 8<7 I I parking by the downtown employees is now used by their customers, so the downtown employees park in the neighborhood. The block between Oak and Pioneer, "A" and "B" Streets has expanded dramatically. Cantwell's Grocery opened in 1993, having remodeled and expanded a smaller, older store. Five new businesses were created in what used to be an abandoned self-service car wash. The old National Guard Armory has been remodeled and converted to a venue that provides musical entertainment for 400 people. , No new parking spaces were added. In addition, the Armory is currently planning to add a microbrewery and a restaurant, again without added parking. One block away on Water Street, there is approval to construct a large motel, restaurant, condominiums and time share units. Copeland Lumber expanded a building in the early 1990s, creating more traffic and parking problems in the area. Copeland Lumber is located on Lithia Way and 1st Street, one block from the proposed use. "A" Street is being developed commercially at this end of the Railroad District. The Southern Pacific Railroad recently sold it' s property to private individuals and numerous businesses have been built in the last two years. As the Railroad District is next to downtown, tourists have discovered it as an unlimited parking i, opportunity. Parking is beyond saturation. A resident can't find a parking space within his own block during the weekday, summer or winter. (See Exhibit E, photographs of parking situation in impact area) It would seem prudent planning in the Railroad District to curtail on-street parking credits. More on-site parking should be required. Two off-street parking spaces are certainly not adequate to comply with this use. In fact, this home is one of the few in the neighborhood that already has two off-street parking spaces, so in actuality, the Planning Commission has waived all parking requirements for what is obviously an increase in use and parking impact over the current situation. The City of Ashland has adopted a policy of not building any new parking lots, so the street becomes the only alternative for growing business and transient visitors. The traffic count on "B" and side streets is quite high, exceeding any other R-2 neighborhood in Ashland, as evidenced by studies conducted by the City of Ashland. The Planning Staff Report used the representation in ICCA's Application of 3 .6 client vehicle trips per day, II 14 I 9� plus the allegation that there would be only one staff member, in determining that only three (actually two, as an on-street credit was allowed) parking spaces were necessary. The staff 's acceptance of the applicant's assertions is erroneous. Sue Crader, ICCA Director, stated on October 30, 1995, Channel 9 television, "People Making a Difference" that the ICCA is working with the city of Ashland to develop camping vouchers and if this plan is implemented, ICCA would be the screening agency. She also stated that there is a plan for a rotating church shelter network, which ICCA would help coordinate. These expanded services by ICCA would necessarily increase the client load, which would increase traffic and parking needs beyond the target use. The city council passed an anti-camping ordinance this year, making it illegal to "camp" overnight on city streets. However, the Railroad District is the campground of choice for the "transient by choice" youth. The ordinance is not enforced, and there are numerous youths living in vans which are parked on and between "A" and "B" Streets. This only adds to the parking problem, as these vans are generally parked for long periods of time, taking up residential parking space. If they are moved, it is only a few feet. Carolyn Johnson, President of Board of ICCA, stated at the Planning Commission Hearing of October 10, 1995 that the. majority of ICCA's funds were spent in preventing homelessness, from helping people put together first and last month rent, to those that are sleeping in their cars. By her own admission, they do service clients who sleep in their cars, so they will "camp" on our streets awaiting services, and this needs to be taken into account when considering parking and impact on the neighborhood beyond a duplex use. Clients arriving after 5:00 P.M. would find a closed office and have nowhere else to turn. Testimony in favor of the applicant at the Planning Commission Hearing of October 10, 1995 stated that if the churches had a place to send people, they would send more. Frank Lloyd, minister of the Christian Church, next door to the proposed facility, stated he had many applications that he now refers to other agencies. These additional potential referrals were not factored into the parking and traffic statistics addressed by the applicant or considered by the planning staff. If the clients do not have a vehicle and arrive after hours, where do they stay? If they are living in a 9r 15 i i vehicle, where do they stay? Who monitors this? The neighbors? In a professional office, no one arrives after hours, and if they do, they drive home. This clientele is distinctly different from a professional office or B&B clientele. By ICCA's own admission, most of their clients do not have transportation or homes to which to return. This impacts the neighborhood after the staff does home at night. Adverse traffic impact is not just vehicular. The residents at 338 B Street, who live next door to the Christian Church, have stated they have had numerous incidences with transients trespassing on their property. Some were coming to the church for assistance, but since it was after hours, they loiter by their home. The Christian Church parking lot next door and the ICCA premises are private and therefore exempt from the camping ban, so people could sleep overnight. This impacts the neighborhood. There is no plan by the applicant to address this impact. Duplexes do not encourage transient campgrounds as an impact of their use. The Historic Commission, at their meeting on October 4, 1995, also expressed concerns about the expanded services generating a higher impact on the neighborhood, and the added impact of clients arriving after hours. John McLaughlin, Ashland City Planning Director, said at the October 10, 1995 Planning Commission meeting that one of the main concerns of the neighborhood is the monitoring of those people who seek services after hours, once the office is closed down at 5: 00 or 6:00 P.M. He said there are concerns they might stay on the property or somewhere in the neighborhood waiting for the next day for the resource center to open, and "we don't have a good answer to that. " (emphasis added) . How will the ICCA handle the increase in people who will drop in, but are those whom the ICCA currently "screens out" and doesn't service? The "transient by choice" youth have selected the Railroad District as their location of choice for car camping. The close proximity of the ICCA facility would encourage them to come by for no other reason than use of the shower, laundry and a meal. They would probably take advantage of a motel or camping voucher now and then, thereby increasing the client load. The Applicant said at the Planning Commission meeting of October 10, 1995 that they don't encourage serving the "transient by choice" at their present location, which is two miles away from this site, but wouldn't necessarily turn them away. They did not address these additional clients and the expanded services they will require in their Application' s impact statements. 9a 16 i Increased numbers of clientele beyond the target use for the zone need to be factored in when considering impact on the neighborhood and suitability of this site for such a conditional use. It is beyond a professional office use, which by its very nature has a limit on number of clients served and the use can be reasonably predicted before granting the conditional use permit. It is beyond a duplex in impact, not only because it is not residential, but in the number of people using facility. A duplex would have two units with two families. Each unit would have its own facilities. This is less impact than multiple families coming in to use the one shower, one kitchen, and one laundry. A duplex has less impact than multiple families coming in repeatedly to check their mail which is being sent to this one address. In conclusion, this single family home is one of very few homes in the neighborhood that already has off-street parking. It has two off-street spaces for one residence. The Planning Staff 's recommendations essentially state that the parking situation that already exists for this single family home is adequate to meet the increased multi-purpose use proposed by the ICCA. Obviously, the ICCA will generate more parking needs than is currently incurred by the single family home, no matter what statistics are chosen. If the increase has more impact than a single family home, it certainly has more impact than the target use, a duplex. Therefore, the conditional use should be denied. 4. ICCA's Application for Conditional Use Permit should be denied because it does not meet the following Conditional Use Criteria: CONDITIONAL USE APPROVAL CRITERIA 18.104.050 "C. That the conditional use will have no greater adverse material effect on the livability of the impact area when compared to the development of the subject lot with the target use of the zone. When evaluating the effect of the proposed use on the impact area, the following factors of livability of the impact area shall be considered in relation to the target use of the zone." The target area use for this R-2 zone is a duplex. The application by ICCA exceeds this target use by not meeting the standards set in 18.104.050(0) : 5. Generation of noise, light and glare. Carolyn Johnson, President, ICCA Board of Directors, 95 17 I I stated at October 10, 1995 Planning Commission Hearing that in trying to address neighbors' concerns of loitering and sleeping in backyard waiting for the facility to open that they could put up lights that turn on with movement and a fence that one could see through to the back yard. She stated she realized they would have to go through the Historic Commission to do so. Not only does a duplex not entice loitering and overnight camping, it does not create the need for increased security. Such motion detectors, etc. would generate much more light and glare and noise than a duplex use. To even suggest their possible necessity is to admit a potential problem. , Incorporate all points made under 18. 104.050(0) (2) above, as increased use which creates more traffic, loitering and overnight camping will increase noise in neighborhood. I Submitted by: Historic "B" Street Neighborhood Association J e Sim esi en Kcl4fi Abbett Spierings, Se a ary Dated: November 1995 I i No 16 1995 November 15, 1995 Mayor and City Council City Hall Ashland, OR RE: ICCA Conditional Use Permit Application Planning Action 95-101 Dear Mayor and Council, 20 years ago I participated in development of the economic component of the Ashland Comprehensive Plan. Through neighborhood meetings and city hearings, we wrestled with the public demand to "down zone" the western end of the Historic Railroad District from C-3 and R-3 to R-2 in order to preserve the residential neighborhood. It never was the intent envisioned in the "mixed use" concept to allow adverse- impacts of non-residential uses to consume the residential neighborhood. Compatibility requires no greater impact than an allowable residential use would generate. No one has a right to a conditional use permit. If a proposed conditional use exceeds the impact of an R-2 use, the application must be denied. Ashland has allowed conditional uses to expand at will after initial approval. C-1 uses bordering the west end of the RR District have expanded without provision for parking. Downtown business employees, by law, are required to park outside the C-1 zone. New C-1 uses have been approved (Rogue Valley Bank, the Community Food Store, the change in use of the Armory and the addition of five new commercial businesses on the Cantwell parking lot) . With the construction of the Ashland Community Food Store, 20 parking spaces previously allocated to downtown employee parking overflow were eliminated. Over 60 Post office and Copeland Lumber employees park on B, 2nd, 1st and Pioneer Streets. Parking and traffic have become crushing problems for the RR District neighborhood, where most of the homes were designed without off street parking. Now we find yet another applicant applying for a conditional use that admittedly it plans to expand. New services (showers, food service, camping vouchers, clothing drop box, client laundry, and child care services) are planned. We are urged to believe that this increase will not exceed the present levels of foot and vehicle traffic generated at ICCA's current location. The applicant has publicly argued that the RR District is turning commercial anyway, so the impacts of their use shouldn't matter. They turned down an acceptable location 9� I - i I on Bridge Street (R-3) because that was a "real Neighborhood" and they didn't believe their proposed use would be compatible there. Finally, in their effort to justify application for conditional use the ICCA has understated the impacts addressed under the conditional use criteria. They did not include the full time and part time volunteers they presently employ on a daily basis and their computation of vehicle and client trips are significantly understated when compared to their public statements on cable television. In a letter on file in this matter, Planning Commissioner, Hal Cloer, posed many pertinent questions to the applicant. To date they remain unanswered. In the rush to qualify for federal funds, I am concerned that we could lose another good piece of affordable housing, and the size and scale of the facility will necessarily be altered as the demand for service expands. But, even at present, the kitchen of 'the proposed facility does not meet the state health code for food preparation and sanitation required of other facilities that serve the public and the single shower, limited laundry and water heating facilities are not designed for expanded, repetitive public use. Simply stated, there are too many obvious impacts that remain unaddressed and just too many questions left unanswered. Sinc el 269 B St. I I I i i I 96 i i N 0V 1 5 1995 Mayor and City Council November 16, 1995 Ashland City Hall 20 East Main St. Ashland, OR 97520 RE: Planning Action 95-101; ICCA CUP Application Dear Mayor and City Council: ICCA's application for a conditional use permit used data that understated .their impact on the neighborhood. The information supplied was for their current location, which is limited in space and does not offer the expanded services they will be providing at 144 2nd St. 1. There isn't one employee, as stated in the application. There is currently a director, a full time Jesuit volunteer, and community volunteers in the office every day. Whenever Sue Crader, ICCA Director, testified publicly, she never listed less than three staff and volunteers being present at any one time. This could increase. 2 . ICCA's application understates the number of clients served. Not stated in the application is the fact that on a busy day, they currently see 20-25 clients (families) . Sue Crader made this comment to the Historic Commission on October 4 , 1995. She also stated on Channel 9, "People Making A Difference, " on October 30, 1995, that they have daily involvement with 3-10 cases at a time. This is in addition to "drop-ins. " They admit the client load will increase, given the economic situation. They do not acknowledge the obvious increase the new location will bring and do not address this in the application. 3 . ICCA currently gives out laundry and shower vouchers. These services will be provided in-house at the new location, which will increase the number of people using the facility every day. Ms. Crader stated on Channel 9, "People Making A Difference, " on October 30, 1995, that ICCA currently gives out $500 a month in laundry vouchers. This is a lot of laundry and a lot of extra traffic. Additionally, the facility will be used as a mailing address for the clients, so they will be returning for no other purpose than to check their mail. Food preparation is also a new service, as well as the donation and distribution of charitable items, and shower use. The client load will increase, so their data is not applicable to the new location. 4 . The Applicant alleges that most of their clients arrive by bus or car, so parking is not a problem. The parking code does not exempt businesses from providing 77 I I adequate parking based on such assertions. The parking code requires compliance in order to account for all future impacts. In our mobile society, people lose their homes before they give up their car. Their data as to vehicle trips is questionable. 5. Some Church representatives testified at the Planning Commission Hearing that if they had a place to send people, they would send more. The ICCA is networking and expanding its contacts, so they will receive more referrals. I 6. Parking in the neighborhood is at saturation. The Post Office, Copeland Lumber and the downtown employees all park on 1st, 2nd, Pioneer and "B" Streets. During the day, a person cannot park on their own block most of the time, let alone in front of their home. 7. This single family home at 144 2nd Street is one of very few homes in the neighborhood that already has off-street parking. It has two off-street spaces for one residence. The Planning Staff's recommendations essentially state that the parking situation that already exists for this single family home is adequate to meet the increased multi-purpose use proposed by the ICCA. Obviously, the ICCA will generate more parking needs than is currently incurred by the single family home, no matter what statistics are chosen. If the increase has more impact that a single family home, it certainly has more impact than the target use, a duplex. Therefore, this conditional use should be denied. 8. This is not just a "counseling" office as ICCA represents it to be so they can meet the R-2 conditional use criteria. It is a multi-service center. There are no provisions for multi-service centers in R-2 zones. THIS CONDITIONAL USE PERMIT DOES NOT MEET THE BURDEN OF PROOF AS TO AUTHORIZED USE IN AN R-2 ZONE NOR ITS IMPACT ON THE NEIGHBORHOOD. THE ISSUE IS NOT THE IMPACT ON THE APPLICANT, SHOULD THE CONDITIONAL USE BE DENIED. THE ISSUE IS THE IMPACT ON THE NEIGHBORHOOD, SHOULD IT BE APPROVED. IT IS UP TO THE APPLICANT TO SHOW NO ADVERSE EFFECT. THEY CANNOT DO SO. THEREFORE, THE APPLICATION SHOULD BE DENIED. inceFely, ck' ims 69 B St. I, Ashland, OR p p d ' EXt+�a tT G ASHLAND HISTORIC COMMISSION Minutes October 4, 1995 CALL TO ORDER The meeting was called to order by Chairperson Jim Lewis at 7:38 p.m. Members present were Terry Skibby, Jim Lewis, Casey Mitchell, Keith Chambers, Bill Harriff and Bill Emerson. Also present were City Council Liaison Steve Hauck, Associate Planners Mark Knox and Kelly Madding,and Secretary Sonja Akerman. Members Fredricka Weishahn and Larry Cardinale were absent. Chloe Winston resigned and has not yet been replaced. APPROVAL OF MINUTES Lewis stated on page 7 of the September 6, 1995 minutes, the minutes should reflect he commented rather than reported on the study session because he did not attend the meeting. Emerson then moved to approve the minutes as corrected and Skibby seconded the motion, which passed with all voting aye except Chambers,who abstained because he was absent last month. STAFF REPORTS PA 95-099 Conditional Use Permit, Site Review and Variance 493 North Main Street Catalina Physical Therapy Group Skibby moved and Mitchell seconded to stand by the Commission's motion from last month (as noted below). The motion passed unanimously. Skibby moved to recommend approval of this action with the requirement horizontal siding, with ornamental shingles on the gable ends be used Weishahn seconded the motion and it paused will all voting aye except Harriff, who voted nay. PA 95-101 Conditional Use Permit 144 North Second Street Interfaith Care Community of Ashland (ICCA) Knox introduced Kelly Madding, Associate Planner/Housing Officer, then read the Staff Report. He stated the application is for a professional counseling office/resource center. No exterior changes are proposed other than a wheel chair ramp, which the Historic Commission will review prior to being issued the building permit. The resource center will provide office space for counseling services provided by a case manager, showers to allow clients to clean up prior to job interview, laundry facilities, a play room for children, storage � 9' II place with a more homey atmosphere, it will be quite a bit of a change because people will want to spend more time there. He said it seems like a false extrapolation to him. I Skibby questioned the exterior activities. Knox said two parking spaces and a play area with swings for children will be in the rear. Skibby said in his observation, the location impacts a wider area because of the rear yards of the existing houses in the area. Knox added the applicants do not plan on using the church parking area. Emerson stated it bothers him the ramp is not a part of the application. He would like the Historic Commission/Review Board recommendation to be binding. Knox said that would not be a problem Mitchell said she would like to comment that the Staff Report has stated no incidences have been reported. She referred to the,letter submitted by the Weishabns, who have already had numerous incidences with transients trespassing on their property, including the use of their spa. The letter stated that on several occasions, homeless individuals had come to the church looking for assistance, but since it was after hours, they have come to their home. Knox stated the use is not even there yet, so this does not relate. The problems are associated with the church and not ICCA. Mitchell remarked that it does relate. Because of the use, it will have more of an impact and she feels there is a discrepancy. Harriff commented there is now a concern with the existing facility (the church) in the neighborhood serving the homeless/down-and-out people. Now, with an approved facility, when people show up after 5:00, how will the facility meet the neighbors' concerns? Knox responded Staff has looked at these concerns and with a Conditional Use Permit, it can be revoked. Harriff, however, said that now, the people who show up after 5:00 will have no place to go. Chambers stated that in the Staff Report, the tone sounds as though this discussion is irrelevant because Staff has implied this is already a "done deal", and he doesn't want to waste the meeting time of the Commission if the concerns will not be heard. Knox apologized and said he did not mean to downplay citizen concerns. Staff believes that based on the criteria and state laws, this application has met the conditions of approval. Chambers said this may be true, however there is value to the fact that the Staff Report h stated there will be no adverse impact on the livability of the neighborhood, yet.there are signatures of 25+ people who have concerns. If a duplex or single family residence were proposed for the property, he would have no problem with approval. Chambers went on to say the approval of this proposal constitutes the loss of affordable housing. In the Railroad District meetings, the neighborhood clearly stated it did not feel there should be more commercial use in the affected area. Madding responded livability is a legitimate issue. There is an indication of what type of neighbor ICCA would be through the letters of support. She also said the house is listed at over $140,000, which is not considered to be "affordable" on the real estate market. I I . Ashland Historic Commission Minutes October 4, 1995 Page 3 I, /Do reports in the block where the existing ICCA office is located in the past year. Hauck clarified there have been no police reports either in the existing neighborhood or in the proposed neighborhood. Emerson then stated the office will be moving from an area without many transients to an area with transients, generated mainly from the tracks. Crader said there are transients in the existing area because of Garden Way Park and the eating establishments on that portion of Siskiyou Boulevard. Will Brown, owner of 139 Second Street, said he would like to remind the Commission this is in an historically residential area, with a proposed commercial use. If approved, the entire block on that side of the street will be non-residential. He is currently remodeling his house to be a duplex and said he would like the neighborhood to remain residential. All the neighbors are against ICCA locating its counseling office here because they have all had problems, and that should not be taken lightly. He also wanted to remind the Commission the Weishahn property is directly affected. Marian Hothchild, real estate agent for ICCA, stated that in talking with people at her church, she found many neighbors had a misconception about housing for the homeless. This will not be a homeless shelter. Doris Kimball, listing agent for the seller, said it seems to her something is trying to be preserved that's already gone -- the residential character of the street. In the short amount of time the house was shown, only four families considered the house, but felt it was too congested. The majority of the people wanted it for commercial uses. She also clarified it is listed at$144,900 (and was appraised at $149,000), so it is not considered to be affordable housing. Emerson said the Railroad District is perceived as turning into a commercial area, but it is not, nor is the intent to be a commercial area. It was never intended to be another downtown. Lewis added it is the hope of the Railroad District neighborhood to get criteria for the Railroad Plan. Pauline Sullivan said she has been a resident of Ashland since 1961. It is inevitable a business be located there. She feels the objection is not for the business, but for those who are needy. When asked about the type of activity that will go on at the site, Crader said there will be no loitering/no hanging around. Clients who are using the facility may be utilized to help maintain the property, however. She also added the playground equipment in the back yard would be for use of clients only. When Skibby asked how large the playground would be, Crader responded there will only be a swing set. Harriff asked Crader how many clients are served on a busy day. She said probably between 20-25. When he asked how they arrived, she said mostly on foot or by transit. Harriff then asked how long each visit took and she responded only a few minutes. The longest length of time would be two hours if someone was in a crisis condition. 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O C a�ca --1 :� m Al ¢•[[ [[r[`ie -�u. 7 ....dew IVA d'• � F I ¢ —• m~.w...°.c.n.o.o• �� r ifil;�# d e CLAI argo ilt i w Li Ei%LI<Xi LCtC' F ..• •- ee((rr a [[•• _ ; R g _ _ a__ I w � 8 I [�LS� l el�'L •txYM• .e- — � � —� ,—y — I I L— � � MY.W — a i�S I w° l A TRIM o a I.� I t¢ I ± a xa m �w rlw CA N...I 'J— II—�� Ta i I CA t - _ ,f, F r ✓ `" I m G o eFrF ; I ` -s I II � —` • O V m aI NO _ O Z el C n N m 9 169 � I IPI�S Eo tToRt A�- Page 4 Thursday October 12, 1995 ICCA's proposal deserves .another look Ashland's homeless and disadvantaged population got another slap in the face Tuesday with the denial of a condi- tional use permit for a new resource center.The Interfaith Care Community's attempt at relocating its resource center was voted down by the Ashland Planning Commission. It was a difficult vote—a split vote—and we urge the ICCA to appeal this decision to the city council, where it's likely to get a more favorable reception. It was the council,after all, that allocated the$128,000 block grant for ICCA to purchase a facility. The city planning staff recommended approval of this use of a house at 144 N. Second St.,but residents in the area have voiced concern that Second Street is losing its livability as a neighborhood.They fear the proposed day-use facility envisioned by ICCA would tip the balance toward commer- cial use,and would cause parking problems and increase the homeless population in the Railroad District.We appreciate their concerns for livability,but there are several good rea- sons why this proposal deserves another look: •This building is zoned R-2(which allows bed and break- fasts,duplexes and other uses less restrictive than single- family homes),and ICCA's intended use is not commercial by most people's definition. Some questions remain about how such.a facility should be categorized for zoning purpos- es,but it's closer in impact to a day-care center for children than a store-front business. •City planning staff figures parking will not be a signifi- cant problem in this case. Most homeless and impoverished - people do not drive cars.More at issue is the proximity to public transportation. �' •The center does not plan to expand the services it now provides,nor does it expect a big influx of people being attracted to the center. ICCA is looking for a larger and more permanent space.Right now,the organization is operat- ing in extremely tight quarters without private counseling rooms or quiet office space.Families needing help have no place to get out of the weather,launder clothes,take a show- er or get phone messages. •The Railroad District is a logical area to locate such a center for our homeless and disadvantaged.Ashland's"street people'already gravitate to the area and are part of the neighborhood.The Ashland Community Food Store, Cantwell's and other commerical places in the district are . common hang-outs.And the district has a long history of accommodating people who are passing through. It's a normal reaction for local residents to object to any change with unknown implications.But let's balance the needs of the community with the needs of the neighborhood —and look at this issue once again. TJT I-CCA plans would growth of transients and, yes; more unstable folks in their "backyards." mean ghetto-izadon And, with all due respect, Mr. Taylor may have forgotten that pub- of neighborhood lic transportation, happily, stops at his newspaper's door and well Ted Taylor notes it is a normal serves the south end of town, which reaction for local residents to object provides a wider variety of basic and to neighborhood changes with inexpensive services than any other unknown implications. Neverthe- part of Ashland. less,he is critical of this position.He It is hoped that the city council feels that local residents of Second will recommend the $128,000 block Street and the Railroad District gen- grant be used for a less controversial erally should support the Interfaith location,one better suited for every- Care Community of Ashland's plans one. for a homeless facility in the district. He seems to feel that the close-in-to- Kit Larke. downtown location is essentially 247 Seventh St. ideal. He goes on to outline that the Ashland Railroad District has been a haven _ for our town's homeless and street people and that businesses in the z area should welcome the growth and =Erdritonal ignored decision makin � rocess further development of services the rt g .P s�o new facility may afford. .s I quote your editdrial of Oct: 12; Ashland's Railroad District;is a IogicaYarea to'locate such Wow! Homeless' and disadvantaged population got a,center for:our homeless:,and disadvantaged Y; It seems to this writer that Mr. 3another slap to the faceJiuesday_'Your editor Ashland s street people already gravitate to the, Taylor is encouraging a ghetto-iza alkcompletely misses°the point Thts was nova area and are paa of the neighborhood. This tion of the north end of the Railroad fieanng about I C C A. or theuwork it was statement says to,=ine t}us is a,great place'to add District. It is unlikely that TomabouttheKplamm�g process_in the Razlroad, toits-list ofgrowipgproble`uiS � � q Cantwell and the folks at the ➢istnet I,don t know if you fiotliered to attend The worst partof youredttonal was tgsimply r , Ashland Community Food Store tthe planning meeting-on Tuesday; Oct. 10;or. ignore the or and the lagomung decision,? O < will be enthusiastic supporters of an eve washed it on television but you certainly malting process of the planning commtsstonersy r increase of street people in the area altgvo rmssed the point of a The=neighbors and who'have studipd'tho problem and reQdered a° 3cax� . iV6 It is certain that the majority of those :'representatives, of-LC.CA. met.and presented decision. Are you trying to make this a:case of` living in the immediate area, partic their opinions It was indeed a difficult and emo the neighbors against the homeless? This is,a'_ ularly those who own their single f oral endeavor for the.parttcipants and especial case of opposiiioi to a zoningaissue 4wluch is" family homes, will not support a lyrthe co>nmissioners.:BOth sides were respect cnucol to thu area staying Lv�able fplly received and listened to There was no am In;the opemng paragraph o your,4editonal q5 inosity or hpsnhty despite opposing views d you said We urge+I C C A to appeal the dect 4'a The planners had to make a Toning decision stun to the city council,where its lrkelY.'to,get a; ri0tA16s not as you have encouraged apolitical one The more:favorable;receptton It:was`the council,' propert y in quesuop_is zoned residentral after all that allocated the$]28 000 blodk'gianf C C A wss asking that the zoning would tie for I C_C A to puurrehase a'faciliry"`I cesYthis� changed to allow a use other than residential statement mean.that the acttott ofthe}pl�iwntngl [h neighbors oprmonCwas that there should;ba comiriiaston and[fie wishes of<the neigliboihoo a:moratorium on changes ir the'railroad district be pushed aside because the;city o ifi h mow`. ticcause the livability;of the area'has already pens to support this idea s existence somewhere# reached or passed a critical pomt.,The neighbors m Ashland =` F' cited a study that was paid for by vthe city slid What you are'proposmg iskexacctly�wba lw*4 wtucti many people parncipated'in While 1He made life in-,Ashland more�and more dtffrcult study is no"t legally bpuling,it reflected the opines and divistve You:wish to take the decision make ions of the consultants,as well as the opinions of mg ouf of the haniis of the people ui'VOled ¢ "'the residents:The opwton that was:'cited�was top tum rt into an exercise m pghhcal�pawer I notdtumy more residences into cotnmereTal orb,yob suppose the city,co uncil,lias a`highemoral useyyy�ithdut affce theusers iesithng on the proper nht}forty to igake,amisions,mm-ar td anti x4rtY R'henever a Change is made,l'rom resider commission? '' � �"F �T "�', ,, xtial sit lea eg,a hole m the block.There isno one .�; .= r ;, � '�w ,;: home on the;weelrendanor at mgh[ It removes°x Stophen Sacks: Your editorial `says; and I` quote, "The Ashland <- iy s'. COQ /b�14�45 ttbi MCC I I i I i I I I 1Vrn out the lights in the RR District I . As a responsible owner of afford- able housing in the Railroad District, I find it incomprehensible and almost diabolic that a coalition of Christian churches is going to appeal the planning commission's decision denying use of 144 N. Second St. as a place of business. Owners of property in the Railroad District have repeatedly requested that no more conditional i use permits be allowed in our neigh- borhood, yet ICCA is pursuing yet one more conditional use of a resi- dence for a 9-to-5 business. Perhaps the city should rezone the entire area as commercial, and all houses will be dark at 5 p.m. It would be a quicker death of a com- munity than allowing one condition- al use after another to slowly cieep in. Regardless of the cause of ICCA to assist the homeless, they are pur- suing a'home in a residential area that has had its quota of conditional use permits. Businesses belong in I� commercially zoned areas, not in residential neighborhoods. Sandra Proebstel P.O. Box 1236 '1otoo Ashland NC t3ttON I I I I I I I I ` O � I k *Boos Cd � m� fQ � F,�i 3� ,11r♦ � k.� �F`� r4 �E E w?'1A., L� '+c t-7 co - � N � FN f C/1 y Iii � • '> .O x 4m Z t � Pic 0 '•� �) r t ON" 0 pow Ift . Z a P 13 4 4' i 81�q lJf h�l l F, W - � • l.' t� l Q7 PA-6 E l ofc 3 I . I SN6?rK PpEView Nou. gllgaS I I ICCA Goes to I City Council g 3 I Railroad District Land I Use Issue Now Enters the I Political Arena by Curtis Hayden When the residents of Ashland's house at 144 N.2nd to use as a resource Railroad District learned that toe City day center. hadreceit agraittforaneigktborhood Since the house was zoned R-2 icvltaliza I attategy,they turned out Residential, a conditional use permit in droves for the meetings. ltte first, was required. and on advice of the held on January 19. 1995, attracted PlanningDeparUnent.ICCAsubmitted 100 people,and its stated purpose was the necessary paperwork. to askquesUlo s relating to`issues and I, concerns about the neighborhood's Buying a House in Ashland existing conditions and their The money for the pro]ect came from perceptions about the future.-. the City of Ashland, which awarded After that first successful meeting, ICCA$128.00Oaspa1t0fab1ockgrant the City requested and was granted fromthe federal department ofHousfng further funds from the State of Oregon and Urban Development(HUD).Ofthat withwhichtoprepare forand undertake money. $105.000 was earmarked for the remaining three sessions.In a draft the acquisition of a building. of the final report,written on June 30, ICCA director Sue Crader was elated 1995,the consultants listed a number about the money.but soon found that of goals that the neighbors wished to locating a building In Ashland was not see implemented. an easy matter. { '!he Iist of over 100 items included We looked at about 15 buildings improved parking conditions;reducing before we found the one on 2nd Street' the speed on'B"Street to 20 miles per Crader said. '"There were a lot of hour and creating an o n apace fund. conditions to be met It had to be In the area of 'Character affordable and in a location close to a Enhancement"the stated goal was t6 bus line.Ithadtobe aone-storybullding 'maintain an historic residentlal that was up to HUD standards.And it character throughout the residential had to fit in with the neighborhood.We portions of the Railroad District' 7b found one bufiding on Bridge Street achieve that, the neighbors that would have worked, but it was recommended that"all conditional use totally surrounded by residential permits in residential portions be. houses,and we dldn'twant to do that" prohibited- and that the City should According to Crader, the impact of 'strengthen the conditional use criteria the resource center on a neighborhood for areas of historic interest" is minimal. In fact since 1989. when While the draft of the consultants' the organization was formed bya group reportwas circulatingamund City Had, ofktcalchurches,theyhavebeenlocated a new.development was putting the in the basement of the'Seventh Day needs of the Railroad District to the AdvenUstChurchonClarkeStreetnear test In September,the Interfaith Care Garden Way Park. Community of Ashland (ICCA). I announced that they were buying a (Continued on page 4) I /Og I L _W •� WE v vvbym jm� a re >b,om •a. w:°o•a�Qvp•°�aboP;t . mm 3y S0�v$°0 �a+ c �°am�c . 'a '� V °m '� " „ 35ao ° 6 7u• `�n my d9 . 0°��o' '�•ga V"cdyg"d`°�a�S- y°S°a �"SuavS���Q��nm [�k r��y `�, >°`5 w L��m°y�°� acp$�° m$aOy�,Cu 7cao UU O •CyGo�a^3�y G YV�, �m g3u'��eCo S p �v$ °c m c 0 co 0 g420 UT uu_varo�oC�006 a � o m oo m $x ov° c3A T � c� �ou 000 3 o m n �1u�' ov� o w� crogom am i�u� cmGJ ow 14 m � U' ° o �o a " 0 • OO •0� ;, SO.O vmC hp 1 O S o C ddy 0. N cauw mm�.O'ju a J v w ° aJ p .p p .j =,a, .� � - C $ N 2 N-0. m . cvc6m wo 0uu 3a � Z � fn 0 0C r� muJ Z-S -rm Oa�5 i v� co- iCC � uU �Y ~vrJC � �°oo u w° GVi3p emu 7y�3'~D C6 00J-0of x� � m5 GO a m Y!9 a'.�m w a S•o C u m u u _ tk� nuo� O ° � e U2 6S ' � eOeu�o9 d m`=a° to >,l UE p�q o ru .>� N : C vt ld _ v 635; ° 0 ° Cpp am� o y'o 8 :3 E-0 E-0 ccfos o �. mCro 5 -.0 c v c p °6uv 'i 9 ra3C,o -s >gt:,DZ eoeod t 10° c � Q � 0o c SC'' Ea 'o'cd- >," Q > 0 0 ac $ ^ $Nsu Ss � C °� x AM H � oEr o0-0B HoC$ .9E0- 96.44694.3 rnquo�S ES3 cv � o ucd m0.5 40599 I �c1 �OOS �3E .6y-@ 0 6:s 5 .orn., p '' m .3vm� v56 a°3 8 aa6um a � Sh2ak T PEv'Ew o c& 1 o $ NZ8W toG u Lv" � & � k °3 �� aI m ya.;. � �� � N �Qge 3 oar 3 ❑ uo� �is mom 0:40Q, eofl� vpSmc0UscvEB 4� 0 Q.m ,C 4 ciaq > Luum6mmNbO� 7L u mamU0.1o3 t`��w� POUNTM o a 2�" $ 2G0�U bt b:S '4' . $ a;, pp gg?? 3 � Iu� S.S � �� q C ppoo �o o cd V� E3 O 0° w 00 jpi!s ru ^ Cmo 9 5.8N s 009 c ICCA, zl\:>, � I Second St. residents 'RDW65 ll 14i 95 will talk ICCA, neighbors meet By Wendy Siporen what we've said,"commented A SOW volunteer mediator A,wam D.Vynasam resident and Historic Commission A handful of railroad district Mi. Chairman Jim Lewis. hopes:to bring sides dents tamed out Monday for a media- Representatives for the ICCA said together on vision tinn meeting with the Interfaith care they also were unfairly seated in the - Community of Ashland(ICCA)of a planning prtness."We were told(by for day-use facility proposed day resource center for Ash- the planning department)that these are land's disadvantaged and homeless on the rules we are playing by...and now . Second Soar, I feel the rules are cMnging,"said IC- Daily Sipo en About 10 neighbors joined 20 pro CA board president Carolyn Johnson. asnmm Davy rafts nents of ICCA's new facility to ex- The restrained discussion exploded Residents s the railroad citric[ Po and proponents of a day resource can- change information the ed and air tulspemonP when ICCA volunteer that Mary Beth ta- ter for Ashland's disadvantaged and tints. g the end of the evening,tin- non expressed fear that other n potential my homeless will have an OPPOnunity to am of g tensions remained over the is- neighbors would find a reason to say give their perspectives co the issue a; •sue I homelessness. 'too , ev backyardal In a mind a mediation meeting Monday. "I have a compassionate bean." wilt, Shaven SBelts celled the conhh- "Batically,it's going to be an air- said Sixth Street resident Chuck McK- ment a"slap in the face."Oiler resi- ing of views in a'safe atmosphere:' ereghan.'Bat I feel like someone is dents repeated that their oppoilim to said.the.meeting's facilitator, David trying to shove something down our the Project was because of the condi- Schieber. Ttie mss_ thro,.,, tional use permit and not became of inconsistency in the city planning ICCA's clients. Ashlarhyt,sitom in. s ..-).tsS process received a fait amount of At least one participant changed her h ied4fi Mired or blame during the discussion.RaiWad mind about the facility,saying ICCA mediation for going to be dryrip residents faulted the city for would be"good ndghbos."But Sec- more,. than 10 an airing seeking their opinions in a a series of and Street resident .Kendra years,and is too "visioning'meetings this year.then ig- Schmiedeskamp said she would have of.a handful of of views noring the report from the meetings. to be assured Out the next Occupant of people pre-ap- in a safe •'Re neighborhood feels en- the building would be as committed to proved by the atmoS- ' a ached upon from both sides,from de neighborhood ICCA lawyer PU state of Oregon in y the downtown and A Street."said B Arnold said that that condition could acs as mediators pbere. Street resident Steven Seeks. During be attached to the permit. _hi land =..and -David the railroad district meetings, MeK- Another potential compromise-us- public policy cat- Scheiber enegban said participants"continually ing the house both as a residence and _. m. brought up the observation dun we for ICCA's services - was also dis- Many railroad have m stop she conditional use per- .cussed."If that's the bridge that weds . district residents have expressed Opp- mining in the railroad district." to be crossed,then we will do Uses." titian to the interfaith Care Committal- While the draft infll strategy report said CERVS director John Fletcher. ty of Ashand's(ICCA)application to for she Ashland Railroad District is not CERVS(Community Emergency Res- move its services to a house at 144 N. yet binding because it hasn't been idence and Vital Service)is a Parent Seconid Ss. adopted by she city c,refl.it idend. organ'tation for the ICCA. - *planning commission on Oct. lies tmmsition and care areas in the dis- Micto issues will likely be dis- f0 voted 5-3 to deny ICCA's apPlim- tict where business development cussed during the Ashland City Count- Uon,baud on concurs about the lass should be limited ail special meeting Nov.21,when IC, of residential character to the Railroad "I'd ilea to see some validation in CA's appeal will be heard. .. —DQjiiC On Nov.2l,the Ashland City ,validation l Council will hear an appeal of that de- cision.Each side has secured an attar- . coy for the appal. . Dung the Planning commission I, hearing.-neighbors of.the Second Street location overwhelmingly op- --........ .... - posed another business in their nigh- . bodtord.While many said they didn't - ban a problem with me ICCA's ter- Q vice, residents worried about in- teased crime after business hours, - parking and tmffre.problems. and Y clients loitering during and after hours. - Schieber,who is volunteering his servim, said Monday's mediation - +;:: .mating wall give residence of the rr:. area an opportunity to present their vi- sion of to neighborhood end give the - ICCA time to present the organiya- ;, tica's weds and plan for the facility. "Do I think we'll get along on a rosy path?No,"said Schieber.'Ns is an initial step.I am hoping people can 'ah' work together instead of against each Other." re Interfaith Care.Community, which arranged.the mediation, is a coalition of faith groups committed in providing emergency services to dice- a advantaged families and individuals in the Ashland area. It received a I, $128,000 Community Development -? Black Giant from the city of Ashland this year in order to porch=a facility. 71e meeting will be held from 7 to 9 pm.Monday Nov.13 at she Chris- 'y j tinn Church of Ashland.318 H Sr. I +� RECEIVE() NOV 6 1995 Members of the Ashland City Council Subject: ICCA on Second Street For the following reasons I am against =any further commercialization in the 2nd and B St. heighborhood : PARKING. More than 50 postal employees vehicles take up much of the available street t,trking all day long. Because the Post Office has minimal customer par'xing , around 12 slots , postal patrons with cars must overflow Into our residential naming spots . Very few residents have off street parking. ICCA will have a growing staff of administrators , councelors , clients and deliveries coming and going and using street narking. CONVENIrVCF; TO 3'.hVICBS. There is no affordable temporary housing for ICCA 'voucher' clients near by, nor are there affordable places to eat or buy grocery items . 'ISIONICAL RAMIRI CATIONS. 144 N. Second St. has historically been a residence - not a counceling , take a shower, laundromet and day care center. The proposed use for this home does not conform with the comprehensive Railroad District vision conducted earlier this year and costing approximately $50 ,000 (I 'm told ) . CCNDITICNAL USE:. For a ' conditional use' to be ef- fective its performance would periodically and system- atic-.11Asreviewe : . Approval criteria (18 .104. 050) is va?ue to the extreme and does not incorporate a system of enforcement. Many current conditional use holders far exceed the oricinal intent of the permit . They should be revoked . Additionally, this particular usage will have ad- verse effect on the livability of residents in the 2nd and B area because the target use here is duplex , or two families„ and ICCA will exceed this target use im- mediately and ever increasingly. This will surely cause a neaative impact on our neighborhood. I 'm for the ICCA. My own income is far below the poverty level . I Tay need their worthy services soon so let' s find them a 'good place. Sincerely, John Stough 276 B St. #6 Ashland 111 I Richard and Debra Whitall Nov 16 350 B Street Ashland, OR 97520 I Ashland City Council November 15, 1995 Ashland City Hall 20 East Main Street Ashland OR 97520 I Dear Council Members: I This letter is in regard to planning action 95-101. We would like to go on record as being opposed to this request for conditional use permit at i44 North 2nd Street on the following grounds: I 1)The notice that we received describes the requested use as"professional office(counseling)". We feel this is not an adequate description of the proposed use,which is more clearly described as a multi-purpose mental health agency. Under R-2 zoning,this type of agency is clearly not allowed. I 2) The applicants have understated the impacts this use would have; their estimates of traffic generated are based on current use within a small office one quarter the size of the proposed site. In addition to increased space to accommodate more clients, they are proposing to increase the types of service which they provide. They would be adding public shower facilities,cooking and laundry facilities, and child care accommodations--which would certainly increase the number of clients which they would serve. We feel a doubling of the level of service may well be a conservative estimate. Therefore, their projected estimates of chent visits should be at least double what they have stated. 3) Their estimates of parking requirements are also understated,for the same reasons. Not only should they have considered more vehicle visits per day, they should also project a greater need for stafftvolunteer parking,given the increased need for staffing at this expanded facility. 4) In relation to the development of adjacent properties,this use would have a negative effect. It would,in effect,"sandwich"a residence between professional buildings, and irrevocably . change the balance of residential and nonresidential use on that block. It would then seem inevitable that the one remaining house would convert to commercial use. This scenario would violate the current planning designation of this block as a"transitional'block. 5) Regarding"other factors of livability of the impact area", we submit that it is necessary for this house to remain residential. Any other use would negatively impact the livability of the immediate neighborhood. In the Railroad District the daily interaction between neighbors is as much a defining characteristic of livability as any other. To erode this resource is to diminish the livability of this neighborhood. I We appreciate the opportunity to express our concerns. Thank you for considering this issue carefully. I Sincerely, II I l! � N 0 V i 6 1995 KATHERINE A. ABBETT, SPIERINGS 164 B ST ASHLAND, OR 97520 November 26, 1995 MAYOR GOLDEN AND ASHLAND CITY COUNCIL: Mayor Golden and Council Members: I have been a resident at 164 B St. since 1977. I am writing to enlighten you on the of livability related to years of planning action in the Railroad District. I am an active member of the Historic B St. Neighborhood Association to improve the livability, the safety, and the history of the old neighborhood. I believe planning action in this area that interfaces the downtown has been approved with the best ability of anyone looking at applications; however, living in this neighborhood is deteriorating due to noise levels, lighting, traffic, and uses of homes. I will outline the changes I tolerate on a daily basis. Planning Action 1970 's 165 B St. lot changed to non-conforming block building used as a cabinet shop. Current use is a home business with mannequin in the window and furniture outside. This transient house is often occupied by a carload of "Deadheads" for a night or two. No ordinance condemns furniture outside off the sidewalk or mannequins in the front window. As of Nov. 6th the tenants have moved. Gordon Medaris was instrumental in requiring a garbage privacy fence, but, all other non-conforming set backs, design and negative impact was approved at the Planning Department hearing. This lot is a disgrace to any residential neighborhood. Planning Action 1980 ' s The Armory: The old Armory was approved as a Performing Arts Center with variance on parking. Pioneer Market and Valley of the Rogue Bank were proposed parking areas. Currently, landscape and more retail has used 1/3 to 1/2 of the parking spaces and the neighborhood provides the rest of the parking and traffic until lam. "Performing Arts Center" is now Buffalo Bill ' s Rock Music Hall with other commercial uses in the building that cause more parking and noise problems by day and night. i I Venting for exploding rock music comes out from the Armory roof which is a concert in every second story bedroom for 2 blocks until midnight or lam. i Planning Action 1990 Copeland Lumber: The approval for the expansion with limits on building height and scope. No one at the Planning Commission. imagined the security light from a 30 ft. building would be shining in bedroom windows nor did anyone imagine the Management controlled the employees, phone calls and orders through a field microphone at 7am, 6 days per week. The fork lift begins at 7am and the lumber is piled higher than the fence height which i obscures any views that were not completely obscured with a height of a metal building. City Parking Lot: The Planning Dept. made a wise decision to increase parking; however, no one considered car alarms, slamming car doors at 1- tam, a City Parking/Street Sweeper at Sam and happy drivers giggling at all hours. I Co-op Market: The market seemed to be a convenient relocation. The reality is a picnic area for transients and dogs and increase of traffic. Since the market we have an increase of foot traffic and garbage in our yards on B St. The light post in front of my home was II destroyed, my home was entered, my purse stolen, and at another date, a transient was sleeping in my back yard one afternoon this last summer. The brief overview I have outlined is an example of subtle but unexpected change commercial impact has affected living in this neighborhood. I moved here with the Twin Plunges. Pioneer Market, the Post Office, and Oak St. Tank and Steel, and the Railroad as the impact. Please consider the long term affect that commercial uses have on our valued Railroad District when our homes are converted to non-family uses. Please consider some impact study as should be required when continuing the conversion of R-2 Residential Use to C-1 Commercial Use. The interface is sensitive and the old timers neighborhood has been encroached with negative impact we need to stop. Our R-2 zoning and my understanding of ordinance, having been involved with the Planning Dept. in the Railroad District, is for home occupancy to continue the quality of the neighborhood and to preserve affordable housing to the Railroad District. I I� Please review the precedence, as required by all B and B ' s, Traveller' s accomodations and. Home occupations applications in R-2 Zoning. I feel this application of the ICCA/City of Ashland proposal at 144 2nd St. is not consistent with all other applicant ' s I know in the neighborhood. Keep our streets safe for families, home occupations, and controlled traffic. The stop signs we long awaited are affective and appreciated. Sincerely, i /i Ka herine A. Abbett i i . I i I I I I I l I I �� �I EXHIBIT E MAP OF PHOTOGRAPHED IMPACT AREA PAGE 1 OF 3 T f •18;19 20121 221231241 25 26;27 2 2s lie I l9 zoi fizz 23 in zsi zr 2e129l Ie il9 zo 21 B ST $a* 6D PO 0 segI i I o 62 64 1j I 1I l I 66pI i I—o 6 s l l ' i 1I 1 I 'I 1 9 69 7 65 4 1211 10l1 3 30 7 — — .13 32 13g- 0 ITL 'L--- 14 ---- 31 0 14 31 14 15 7 VV�ki''fi iiYY�w.St11 Q I5 9200 30 3 I582DD -- P/ I6 — ---29—. Z s ---29— IS '17 I 28 0 17 I -, ' 26 ❑BI --_ ---- 9700---27— W 19� 2T = '-1n� •- ... 19 26 N 19 9000 ' 9700 26 a 1— j- tP,..t)9•it 11 25 ---- ----- -20 — 1• 21 j 24 21 ®00 24 21 ___ -- 1 12 �j-�- C STREET PLANNING ACTION 95-101 is a request for a Conditional Use Permit for a professional office (counseling) at 144 No. Second Street. The office will provide a variety of services for disadvantaged families and individuals in the Ashland area. Comprehensive Plan Designation: Multi-Family Residential; Zoning: R-2; Assessor's Map #: 96A; Tax Lot 9200. APPLICANT: Interfaith Care Community of Ashland (ICCA) ,� � � � � . • � �. Ili II I l l' ,l I J. A. ,� T• � i�/� � � -.ik � ,j r ��'�"s.'�3*�i �'.aS�e•-.7yir"� _ .. . S i \ .y�y.�,y. �+wt°iPT .. , .:T.., ,� �..+f ry �y�r � �, - '"i ,�c„"M.3'.u"L moo#, '��' r_uL.".• .T4�t fps,—'J'4f'.�.'��r ��v Z3+�.''�� �.c. iaG',� `v°''��-'r`A;.yMM^� +. + � •�rG� ^����$�u�`� s`r �iy� i=�yv1d `an' F'3 x..+ w.`3`.v�3k S'"��'?�t/, 'M} �r � +rt s.!�i,'--w {.1`•� * { L_. . } L%.. ay� �.ww�� -"' �; Fi•s t ti 'r y'�k'�y5%i -i �,',�y'u'T,`���>y^ '5 � -ya t.�yrcyu'r, =,'"4'`r' � _ 3 i ?Y �,�K,,� y��J r � �k�,A,,�t+�z -^'i.�1�,ryT�y' �""�.a'" ✓.µms.• y�' � - 4s - EXHIBIT E PHOTOGRAPHS OF PARKING: IMPACT AREA PAGE 3 OF 3 1 (Taken on Monday, November 6, 1995, at. 1 ,. , AM.. I�I i ••1 � 1 s i � Y_rAy4rAC7ra�. � �•� I f'Y+,y.,r b j ��p3A•. • �I�iY� 1{ � A I ti'41i�pyA� _ I•���^ e..y 1 ,J+ nx ,, ,rPfe'+ IyY 1 ,,�".5 rl , is • � 17• y�rt3( S• from B St. , 7-, 2nd St. , from proposed use, ith 4 A • toward - • looking North toward B St. . � , .. TF. S7 r _ 1 1`O t.r/QYA Cwf.l{I� .iW :�' ,,_,i•+Lr 1 t -r. �:'. °ya�r I't� . A}''��r/., Y��?Stti� .A �. .•C ' = _ _ _1__ �' l - n P� �`�� t+k��:2�i'c`h`ii�j. 'c _-- r •-j r `" "_'"" ���4+rs=' liL ytt•Ipjb �9} A t v J t'.�nj y `r C Oyu e�i�4'I.�' '� � J 1 1 rt �> •� �..•.. �,flk 1 r' >k � a V J tb �kr A 1 .� al 1•. A.) f (1 dr,. r y � .--TTL�� ( r .�ti'fpi '^r S: .c.,. � 4 1 f 2nd St. , from B St. , est side of 2nd St. , Lh toward Lithia Way looking South toward Lithia Way c /• y7. "Y, 1 . 7f" •a i . . . '1 111 •i r:• 1' r . r•... �t - .. ._ � T ti- si5 _ 1 1 I � I ♦ A � 1 y, 1 •� ♦ 4 1;. t• I i r t • 1•tlk •� � Y �1,. q y T i i • 1 .'SAe� '� A ' � Clr- . RUTH M. MILLER - PHILIP C. LANG. LCSW 758 5 Street • Ashland. Oregon 97520 503 482-6659 November 21, 1995 Ashland C ity Council Re. : Appeal of ICCA Hand delivered at November 21 1995 meeting Dear Mayor and Honorable City Council: - I live at 758 B Street. My partner and I own 13 re3idential units in the Railroad District, and one of the District 's most elegant and expensive homes. I am speaking in support of ICCA and their establishment of a counseling/ service center. I had two experiences last week that are relevant here. In this chamber one week ago, the Planning Commission, in hearing a development in the Railroad District to which I and others were opposed, was about to deny the application for good and sufficient reasons. Instead, they effectively adjourned the meeting and constituted themselves as design consultants on behalf of the developer. In the bizarre-and .comical 1-1/2 hours that followed, they came up with conditions that allowed them to feel good about themselves and approve the developement, in the face of adverse impact and livability issues as compelling or more so than the ones at hand. Would that their tender mercies had been exercised on behalf of helping ICCA and its clients. When I watched that hearing on TV I saw a different process marked by querulousness and rejection. Ashland's planning function has hardly, if ever, seen a business development or B & B in the Railroad.District that it didn't like. The parade of businesses and B & Bs down B street has now reached 5th. A home for developmentally delayed adults that enlivened our neighborhood is now a dead-after-5 P.M. business office. On the opposite corner what was once Dunn House is now a B & B. Well, B & B patrons might be considered "homeless people" too! But they carry a piece of embossed plastic that provides them with $100 or more credit towards a meal and a flop. My second experience was seeing the film Gentlemens ' Agreement again. When I saw it in my youth it was a powerful expose of anti-semitism. The protagonist points out that it's not the high-profile "bad" people with which we have to deal - but the good people - the decent people, like you, and me, and our neighbors. r Ashland City Council Re.: ICCA - 11/21/95 - p. 2 Although this application was turned down by the Planning Commission, and may be rejected here by you on technical grounds, those grounds involving words like "adverse impact" and "livability" are subject to interpretations that represent inbuilt, unexamined biases. and prejudices. The "criteria" themselves are neither "objective" or "holy writ", and they, as well as their application represent dominant eeonomic interests, and rarely those of the disenfranchised, the displaced, and the powerless. One way of defending ourselves against the fear and guilt that homeless people engender is to see them as "other", "different" outlanders who come here to prey upon us, less human and less worthy of life, and the means to life, than we. As someone deeply involved with and knowledgeable about crisis, housing and homelessness, I can tell you that "the} ' are "us". Homelessness, poverty, domestic violence, and all the other associated ills abide with us right here in Ashland. In two days we celebrate Thanksgiving. The pilgrims were effectively displaced from their homes by prejudice. The rest of us - probably all of us in this room, were homeless people or the children or grandchildren of homeless people - "the wretched refuse of Europe and Asia's teeming shores". We should be thankful. And we should make it possible for ICCA to help others to be thankful. We need to make good on our expressed commitments to a humanistic, decent, diverse and loving community. I urge your approval of the ICCA application. PHILIP C. LANG, LCSW r. r Sia ',#�Ar,Fe. � •. :� ,.. a• .• ,9' �r: ;SR r"z 2.13'�F'"t3" , � , rB r , - �ey o ` e , jua �t of � strained ' 7� 4 y , 1 ,� u q. y.,. o mere is n. lg`�1W _ � I a , = -May,haddress some iof'•the concems aired at u''_ Commentary available space, someone is given.bus tokens and 1. the'Iasi.meeting ofthe Radroad,Districoneighbors • , - '" `,;directions[o.get;there. But if someone is working hould be`worlh'� 't and friends;of,-the,Interfaith:Care:Community of Wilma.Oksendahl , . a swing or graveyard shift;he/she cannot go there ayAshland;(ICCA)?.Only;alfew of the following: bccause.the doors ,are locked early. Motel vouch- )n to better cap omts.�have'been;re orted on throw h articles or ' y , Either.way, o P P g ers in Ashland are then used. letters=i'n,the papers soE I.would like.to offer a ._.noisy parties It has been and will continue to be a I es and limua ' $ Of t.. summ. What will'/CCA do in that house? It will pro- ary rnrt i !,',i t > a u F, model neighbor. "vrde crisis and counseling, instruction are on [he agen� #} ; 't•ICCA has been given a:HUD grant'through the +,t, Lights. Lights can be left on at night'as the ` in figmg out job applications.and going through crtyi of Ashland for'the;sole purpose of^buying a `'neighbors seemed to prefer. From recent.evening ' an interview; and ,help.with writing resumes. ,i. .house',''It has:',looked' at':30' properties' for 22'i walks in_that area,I notice more lights on from'the `According to need,I people will be given bus y. months. Its present location istone tiny room m a+"awo„business. houses than from the residential tokens, laundry vouchers,gas vouchers, blankets, Contentious Y, friendly'church:`It rieeds`seperal'rooms,so people ”,houses"The concern.was;that the house would be sack luncties, prescriptions and toiletries. ICCA shla, Life can tie counseledi nvatel svith'di nit not over :;dark at night " ' , • p Y _)j.., _ g y networks with many agencies in providing'assis- eement'with heard by others"in the same oom. The house at i 'pNo':loitermg.-Again, neither LTnnuy nor the Lance as needed.;; )u[ t "gamc S , rF r 444•N:'Second-Sveet is nexN.[oabhurch,parkmg IAdvcntists has ever had problems with''people The extra space in the house will omit it to [ lot; the churcti'is ve su rtive`and hopes ICCA,;hanging around because'of ICCA. In fact;i'some "" P p tote on the SeC , , ry PPo p have a storage area,a playroom for kids and cook- ance Ihat,creates h T' will be its new neighbor. Rephes,to some of the %:people,would rather'not be'seen there'seekmg` ing.facilities for. families.-There will be shower j, objections follow: help.,They.come and go as quickly as possible:' facilities'(Atlast! Who will hire the unwashed?), )rise times , u No,cars.Few people as for help can afford Nat a shelter. It is:a human resource service as well as laundry facilities. Plus, those needing " l ,a car;they.usually come by bus„A car parked out t ovemment IS, ,`. centec'The four or five people.who"come per day:f side,would likely bclong'to one of thevolunte`ers; i'help will aClong'last.have private counseling,not Y g y will'have a place to take a shower before a job ,,but they could easily park elsewhere if neighbors' .Public as present I tryttig4o interview a place to make phone calls, and an Currently„only 14 churches donate to ICCA. maderitl•cit y i „3 5 address for their.rnail. The'building will be used ; prefer'Who tare these people?Transients who choose Does yours?Many members are,volunteers at the I disaste[hasy, .; '"theway other houses are and ICCA will finally be ',to be homeless and ask for our.1charity?, . ”"1 a office. These•people see the need in our commu-. ndled'",Startmgg IC g p ICCA't Most of the people are from AshlandThe ,, g to disappear=and are able to have its own,'hstin m our tele hone nity—which is not going helping to alleviate some of the misery the rest of V " formahZm books.CA has no tans .to have a shelter, in g P Wnhlll,from P 1990 Census fi figures revealed that 44 percent.of 'us are shielded from. Ashland It did alcost-benefit'analysis'with the single mothers here live in poverty while 17 per 7. Ultimately,"a' city, state, or country will be n leveled at Salvation Army in Medford and learned that giv cent,of our residents have incomes under the known by'how:it treats its disadvantaged. How St'- able ingmotelivouchers here.fonshelter, is cheaper than poverty level. (Think'of the increase five years does Ashland want to be known? Will the city eaeft with the s running`one Vouchers are-given only in:eme� later!) Priority is given to families and to individ= ;council grant a conditional use permit to ICCA? to.quash,(albeit gencies pals in.the process of getting a job ,When some .' As Shakespeare said long ago;"The quality of gardless of the• "Noise In the'seven years ICCA'has'been first" one has lost a'job or child support or fallen ill or mercy is not strained; it falleth as the gentle rain located at Trinity Episcopal'Church`.and now at"'thas sick children;'h'c/sheineeds;emergency assis , from Heaven.,."•. . . . _ the Seventh,Day,'°Adventist"Church; 'no'com tance'to'survive., • , i plaints -from neighbors' about"this 'have been ' ''`Why canYpeople go to Medford? First, those ,Wilmm Oksendahl is a-retired educator who y the Interfaith ! raised.Second Street neighbors may be grateful to 'tin:Medford want'Ashlanders-to,take care of:their lives-at 750 -'A" Street, N"A" in the Railroad rce,center,for +' t be spared, barking dogs teen rock bands and own. However, if the three Medford shelters have District.in Ashland. " ' a- 1i ,. '� .,1a . !! ..rs,A. 1 1 . ,rer•,n• . ! , j the proposed DRESCHER & ARNOLD ATTORNEYS AT LAW 300 E. MAIN • P.O. BOX 750 ASHLAND, OREGON 97520 ALLEN G. DRESCHER, P.C. TELEPHONE (503) 482-4935 G. PHILIP ARNOLD FAX (503) 482-4941 November 21, 1995 TO: Mayor and City Council FROM: G. Philip Arnold Attorney for Interfaith Care Community of Ashland SUBJECT: Planning Action 95-101 Because I intend to present certain legal positions, I have summarized them and attached the relevant sections from the Ashland Municipal Code. A Conditional Use Is Not Required 18.24.020 permits outright a single family dwelling. A single family dwelling ( 18 . 08 . 200 ) refers to the structure, not the use The structure complies with the code. o� "k• 18.24.010 requires that the use must be "residential" or an appurtenant community service . "Residential use" is, " [ a ] ny activity , as contrasted with commercial and industrial activities, which involves the peaceful, private conduct of pursuits related to the living environment . " 18.08.630. The Interfaith Care Community ' s proposed use meets this definition of residential. If A Conditional Use Is Required, the Sought Use Is Appropriate At the Resource Center clients can receive vouchers for shelter, transportation and prescriptions . They can receive referrals for food . They can get blankets , laundry, hygiene products , and showers . They will use clothes washing facilities, an answering machine and other communications media . Clients can microwave meals , children can play , and clients can meet with representatives from agencies . A homeless person can safely store his belongings . Clients will actively participate in the operation of the Center. The Interfaith Care Community of Ashland will provide • Director/Case Manager, volunteers from local churches and • Jesuit volunteer to staff the facility. �r The application is for a conditional use permit for " a professional office with counseling as the primary service. " Staff report, p.2 . A "management counselor" is specifically allowed under this conditional use. 18.24.030 E. If the specific use sought is not listed, the Council can determine that the use is similar in type, kind and function to a, specified use and approve it. 18. 12.050 The Resource Center is clearly not commercial . Commercial is . defined as, "Any activity involving the sale of goods or services for profit: " 18.08. 120. We request the following findings : 1 . The usage is residential. 2 . The Resource Center is a permitted use and no conditional use permit is required. 3 . If a- conditional use permit is required, the use sought is appropriate and the applicant has met the applicable criteria of 18. 104.050. P ilip old Attorney fo Interfaith Care Community of Ashland 18.08.090 18 08 090 Boardina--rooming house. A dwelling or part thereof, other than a hotel or motel, where lodging with or without meals is provided, for compensation, for three (3) or more persons.. 18.08.100 Building line. A line on a plat indicating the limit beyond which buildings or structures may not be erected. 18.08.110 City. The City of Ashland, Oregon. 18.08.120 Commercial, or commercial use. Any activity involving the sale of goods or services for profit.,., 18.08.130 Commission. The Planning Commission or Hearings Board of the City. 18.08.135 Condominiums. A development providing for individual ownership of units or airspace in a multi-unit structure or structures, in which the underlying land and/or structures are held under joint dominion. 18.08.140 Council. The City Council of the City. 18.08.150 Court. inner. Area upon which any of four dwelling units in opposing (facing) dwellings opens. 18.08.160 Coverage. lot or site. Total area of all structures, paved driveways, or other soil disturbances that will not allow normal water infiltration. The coverage is expressed as a percentage of such area in relation to the total gross area of the lot or site. Landscaping which does not negatively impact the natural water retention and soil characteristics of the site shall not be deemed part of the lot or site coverage. 18.08.170 Day care, nursery or kindergarten. A school or care center housing five (5) or more children for no more than twelve (12) hours per day where the student-to-staff ratio is ten (10) to one (1) or less. 18.08.180 Development plan. Any plan adopted by the Planning Commission for the guidance of growth and improvement of the City, including modifications or refinements made from time to time. 18.08.185 Disc Antenna. A devise incorporating a reflective surface that is solid, open mesh, or bar configured and is the shape of a shallow dish, cone, horn, or cornucopia. Such devices may be used to transmit and/or receive radio or electromagnetic waves between terrestrially and/or orbitally based uses. This definition is meant to include, but is not limited to, what are commonly referred as satellite earth stations, TVROS, and microwave antennas. (Ord. 2475 S2, 1988) Title 18 Page 6 18.08.260 18.08.190 District. A zoning district. A. "R" district indicates any residential zoning district. qe ; B. "C" district indicates any commercial zoning district. C. "M" district indicates any industrial zoning district. j ) D. "A" district indicates any airport overlay district. 18.08.195 Driveway. An accessway serving a single dwelling unit or parcel of- land, and no greater than 50' travel distance in length. A flag drive serving a flag lot shall not be a driveway. Single dwelling or parcel accesses greater than 50' in length shall be considered as a flag drive, and subject to all of the a development requirements thereof. (Ord. 2604 S1; Ord. 2663 S1, 1992) ;1 vas!' 18.08.196 Driving Surface. A paved access capable of supporting up to 44,000 °.. lbs. gross vehicle weight. Surface to be of minimum width as required by ordinance. Width shall be increased on turns where necessary to ensure fire apparatus remain on a paved surface during travel. (Ord. 2663 S2, 1992) 18.08.200 Dwelling. single-family. A detached building containing one (1) dwelling unit., 18.08.210 Dwelling. two family or duplex. A detached building containing two (2) dwelling units. 18.08.220 Dwelling, multiple-family. A building containing three (3) or more dwelling units. 18.08.230 Dwelling, or dwelling unit. One (1) or more rooms designed for occupancy by one (1) family and not having more than one (1) kitchen or cooking facility. For the purpose of this Title, the term "dwelling," or "dwelling unit," does not include the term "trailer house." 18.08.240 Easement. A grant of the right to use a strip of land for specific purposes. 18.08.250 Family. An individual, or two (2) or more persons related by blood, marriage, legal adoption, or guardianship; not more than five (5) persons who are not related by blood, marriage, legal adoption or guardianship. 18.08.255 Fire Work Area. An area capable of supporting up to 44,000 lbs. gross vehicle weight. Area to be a minimum of 20' by 40' and clear of vertical obstructions. (Ord. 2663 S2, 1992) i 18.08.260 Garage. rip vate. An enclosed or open (carport) roofed accessory structure designed to house vehicles owned by occupant(s) of a residential structure. Title 18 Page 7 18.08.600 18.08.600 Plat. A diagram, drawing or replat containing all the descriptions, locations, specifications, dedications, provisions and information concerning a subdivision. 18.08.610 Private way. A private easement or ownership established by deed for vehicular access to property. 18.08.615 Quarry Face. The split face of the incision where the disturbed surface meets the natural, undisturbed .surface. (Ord. 2290 S4, 1984) 18.08.620 Recreational vehicle or travel trailer. A self-propelled or towable mobile unit used for temporary dwelling purposes by travelers. 18.08.630 Residential, or residential use. Any activity, as contrasted with commercial and industrial activities, which involves the peaceful, private conduct of pursuits related to the living environment. 18.08.640 Secretary. The Secretary to the Planning Commission who is the Director of the City Planning Department. 18.08.650 Setback. The distance between the center line of a street and the special base line setback from which yard measurements are made, measured horizontally and at right angles from said center line. 18.08.660 Staff advisor. The Secretary, as defined in 18.08.640, or an . authorized representative. 18.08.670 Street. A public right-of-way for roadway, sidewalk, and utility installation including the terms "road," "highway," "land," "place," "avenue," "alley" or other similar designations. The entire width between the right-of-way lines of every way which provides for public use for the purpose of vehicular and pedestrian traffic. 18.08.680 Street. arterial. A street used primarily for through traffic. 18.08.690 Street. collector. A street used to some extent for through traffic and to some extent for access to abutting properties. F 18.08.700 Street, cul de sac. A short dead-end street terminated by a vehicle turnaround. 18.08.710 Street. half. A portion of the width of a street, usually along the edge of a subdivision, where the remaining portion of the street could be provided in another subdivision. Title 18 Page 12 18.12.050 shall be placed in the district that accounts for the greater area of the lot by the adjustment of the district boundary, provided the boundary adjustment is for a distance not to exceed twenty (20) feet. 18.12.050 ,Similar Uses. Where a particular use is not listed as permitted or I conditional user m a given zone, the Nlamnmg Comm(ssion may,`after" „ . appcopriatewanalys�s;determine that the ausexis similar 3o those listed iri type' kind fug"nct on,'and therefore prop y'all�o¢a ed.to that zone. I i I Tile 18 Page 16 Chapter 18.24 R-2 LOW DENSITY MULTIPLE-FAMILY RESIDENTIAL DISTRICT Sections: 18.24.010 Purpose. 18.24.020 Permitted Uses. 18.24.030 Conditional Uses. 18.24.040 General Regulations. 18.24.010 Purpose. This district is designed to provide an environment suitable for urban living. The R-2 district is intended for residential uses and appurtenant community services. This district is designed in such a manner that it can be applied to a wide range of areas due to the range of residential densities possible. In addition, when appropriately located and designed, professional offices and small home-oriented commercial activities designed to attract pedestrians in the Railroad District are allowed. 18.24.020 Permitted Uses. The following uses and their accessory uses are permitted outright: A. 'Single-family dwellings and two-family dwellings, utilizing at least two of the following design features to provide visual relief along the front of the residence: 1. Dormers 2. Gables 3. Recessed entries 4. Covered porch entries 5. Cupolas 6. Pillars or posts 7. Bay window (min. 12" projection) 8. Eaves (min. 6" projection) 9. Off-sets in building face or roof (min. 16"). (Ord. 2612 S4, 1991) B. Multi-family dwellings. C. Boarding or rooming houses, fraternity or sorority houses and dormitories. D. Home occupations. E. Agriculture. F. Public schools, parks and recreation facilities. G. Nursery schools, kindergarten and day nurseries. H. Residential planned unit developments. when authorized in accordance with Chapter 18.88 on Planned Unit Developments. I. Manufactured homes on individual lots, subject to the following criteria: 1. The portion of the lot on which the manufactured home is to be located shall not exceed a slope of 10% prior to excavation or fill on the parcel. I Title 18 Page 27 I 18.24.030 2. The manufactured home shall be multi-sectional, no less than 28 feet in width, and have a minimum enclosed floor area of 1,000 sq. ft. 3. The manufactured home shall have a roof pitch of a minimum of 14 degrees (3 feet in height for each 12 feet in width). 4. The manufactured home shall have no metal siding or roofing, and shall have wood or wood-product siding and composition roofing, or approved equivalent. 5. The manufactured home shall have an auxiliary storage building or garage at least 14 x 20 feet in area, constructed of similar materials as that used on the exterior of the manufactured home. 6. The manufactured home shall be certified by the manufacturer to meet the thermal envelope requirements equivalent to those for a single- family dwelling constructed under the State Building Code. 7. The manufactured home shall be placed on an excavated and back-filled foundation and enclosed at the perimeter such that the manufactured home is located not more than 12 inches above grade, and complying with the minimum set-up standards of the adopted state Administrative Rules for Manufactured Dwellings, Chapter 918. 8. The foundation area of the manufactured home shall be-fully skirted. 9. The manufactured home shall not be located in the Ashland Historic Interest Area, as defined in the Comprehensive Plan. 10. The manufactured home shall incorporate at least two of the design features listed in 18.20.020 A. above. (Ord. 2612 S5 1991) J. Construction of new Condominiums, in accord with all density and site review requirements of this code. (Ord. 2624 S2, 1991) 18.24.030 Conditional Uses. The following uses and their accessory uses are - permitted when authorized in accordance with the chapter on conditional use permits: A. Churches and similar religious institutions. B. Parochial and private schools, business, dancing, trade, technical, or similar schools. C. Manufactured housing developments subject to Chapter 18.84. D. Public and quasi-public halls, lodges and clubs. E. Professional offices or clinics for an accountant, architect, attorney, dentist, designer, doctor or other practitioner of the healing arts, engineer, insurance agent or adjuster, investment or-management counselor or surveyor. F. Hospitals, rest, nursing and convalescent homes. G. Limited personal service establishments in the home, such as beauticians, masseurs and the uses listed in subsection E above. H. Wholesale plant nurseries, including accessory structures. I. Retail commercial uses located in a dwelling unit, within the Railroad District as identified by the Ashland Historic Commission and approved by the City Council. Such business shall be no greater than six hundred (600) sq. ft. in total area, including all storage and accessory uses, and shall be operated only by the occupant of the dwelling unit uses, and the equivalent of one (1) Title 18 Page 28 18.104.040 8. SO. Educational uses at the college level, complying with all ordinance requirements. 18.104.030 Procedure. An application for a conditional use permit shall be submitted by the owner of the subject property or authorized agent on a form prescribed by the city and accompanied by the required filing fee. The application shall include a plan or drawing meeting the requirements of Section" 18.104.040 and shall be processed as provided in Chapter 18.108 of this Title. 18 104.040 Plan Requirements. A. The plan or drawing accompanying the application shall include the following information: 1. Vicinity map. 2. North arrow. 3. Depiction and names of all streets abutting the subject property. 4. Depiction of the subject property, including the dimensions of all lot lines. 5. Location and use of all buildings existing and proposed on the subject property and schematic architectural elevations of all proposed structures. 6. Location of all parking areas, parking spaces, and ingress, egress and traffic circulation for the subject property. 7. Schematic landscaping plan showing area and type of landscaping proposed. B. A topographic map of the site showing contour intervals of five feet or less. 9. Approximate location of all existing natural features in areas which are planned to be disturbed, including, but not limited to, all existing trees of greater than six inch dbh, any natural drainage ways, ponds or wetlands, and any substantial outcroppings of rocks or boulders. B. An application for a conditional use permit may, but need not be, made concurrently with any required application for site design approval under Chapter 18.72. The provisions of paragraph (1) above are not intended to alter the detailed site plan requirements of Section 18.72.040 for site design approval. 18.104.050 Approval Criteria. )A conditional use permit shall be granted if the approval authority finds that the proposed use conforms, or can be made to conform through the imposition of conditions, with the fallowing approval criteria. A. That the use would be in conformance with all standards within the f zoning district in which the use is proposed to be located, and in conformance with relevant Comprehensive plan policies that are not implemented by any City, State, or Federal law or program. B. That adequate capacity%of City facilities for water; sewer, paved access to and through the development, electricity, urban storm drainage, and I Title 18 Page 159 18.104.060 adequate transportation can and will be provided to and through the subject property. C. That the conditional use will have no greater adverse material effect on the livability of the impact area when compared to the development of the subject lot with the target use of the zone. When evaluating the effect of the proposed use on the impact area, the following factors of livability of the impact area shall be considered in relation to the target use of the zone: 1. Similarity in scale, bulk, and coverage. 2. Generation of traffic and effects on surrounding streets. Increases in pedestrian, bicycle, and mass transit use are considered beneficial regardless of capacity of facilities. 3. Architectural compatibility with the impact area. 4. Air quality, including the generation of dust, odors, or other environmental pollutants. 5. Generation of noise, light, and glare. 6. The development of adjacent properties as envisioned in the Comprehensive Plan. 7. Other factors found to be relevant by the Hearing Authority for review of the proposed use. 18.104.060 Conditions. The conditions which the approval authority may impose include, but are not limited to the following: A. Regulation and limitation of uses. B. Special yards, spaces. C. Fences and walls. D. Dedications, including the present or future construction of streets and sidewalks and bonds for such construction or irrevocable consent improvement petitions for such improvements. E. Regulation of points of vehicular and pedestrian ingress and egress. F. Regulation of signs. G. Regulation of building materials, textures, colors and architectural features. H. Landscaping, including screening and buffering where necessary to increase compatibility with adjoining uses. 1. Regulation of noise, vibration, dust, odors or similar nuisances. J. Regulation of hours of operation and the conduct of certain activities. K. The period of time within which the proposed use shall be developed. L Duration of use. M. Preservation of natural vegetative growth and open space. N. Any condition permitted by Section 18.72, Site Design. O. Such other conditions as will make possible the development of the city in a orderly and efficient manner and in accordance with the provisions of this Title. 18.104.070 Revocation: Abandonment. Unless a longer period is specifically allowed by the approval authority, any conditional use permit approved under this section, including any declared phase, shall be deemed revoked if the Title 18 Page 160 I November 20, 1995 To Whom It May Concern; I have been living across the street from the I.C.C.A. for over one year. I can say that I have hardly noticed their presence. There has never been any undisirable actions in any way. No one "hangs around the property" or is the cause of any disturbance. I hardily recommend that you help these people re-locate so they can continue their good work in this area. Very sincerely, Marie M. Ireland 1661 Clark Ashland, Oregon (503) 779-8564 � R Z . � Uu1 Community Emergency Resources & Vital Services United Way Member Agency ! ri_ �,.;\ 'ME-DroCLD RGSjpEN'�5 March 10, 1995 Kelly Madding, Housing officer City of Ashland Ashland, OR 97520 Dear Kelly: Please find enclosed seven copies of both our building acquisition and soft money applications for 1995-96 CDBG monies to acquire and renovate a building to house a Crisis Service Center, and for the staff required to ensure program stability to this proven and needed service for Ashland. Since last year, we have been open full days , serving three times the number. of clients , spending twice the dollar amount directly on clients and centralizing a single service delivery process with 20 faith groups sending money and referring clients as compared to eight groups previously. our staff director\case manager has guided the project into readiness for the Service Center expansion which can happen only with CDBG funding. Our Advisory Board, which developed and implemented the policies that have resulted in this single, coordinated program in Ashland, feels strongly that groups seeking CDBG funding for the first time, propose services filling a significant service gap in Ashland, and not duplicate existing services. The partnership between the City of Ashland and ICCA in funding, housing and implementing services so congruent with the CHAS goals is fulfilling to both of us. Please contact me if I can answer any questions you may have. Sincerely, FiG,��'� Carolyn L. Johnson ICCA Board President eEs�rrrere prime e! Ar Ate+r»'7"Hope for the Hunan eeinu" x601 Yorth Grape Street P.U. 90 4124 0 Medford I Urcpon 47501. CITY OF ASHLAND 1994-1995 COMMUNITY DEVELOPMENT BLOCK GRANT REQUEST FOR PROPOSAL APPLICATION FORM ` Proposed Project Name: Crisis Service Center Government/Agency Name: CERVS on behalf of Interfaith Care Community of ASHLAND Address: P.O. Box 3089 Ashland Oregon 97520 ;Telephone Number: (503 ) 488-3886 ;Project Location: Search in Progress 1. Briefly describe the proposed project. Interfaith Care Community of Ashland (ICCA) plans to expand its services to more effectively meet the emergency needs of low income and homeless families and individuals in the Ashland area by establishing a °Crisis Service center". Currently our office is housed in a small, donated room at the Seventh Day. Adventist Church. This office does not allow for privacy for case management/counseling services or space for storage of donated items. ICCA would like to provide a coordinated, centralized delivery system by expanding our services and would like help from the CDBG ,.,..I� funds to partially fund the salaries of the Director/Case Manager and full time Jesuit Volunteer positions. # ,2. Briefly describe the services to be provided by the project. The ICCA program would be run by trained volunteers from local churches and a Jesuit Volunteer, under the supervision of our Director/Social Director/Case Manager who would continue to provide individual counseling and referral to existing social service and government agencies. At current funding levels the ICCA is managed by the equivalent of one full time staff. With increased funding t'--,is coverage would increase to the equivalent of 1.75 full time star'. This increase is essential to the managment of an expanded facility and services. This increase is also neccessary due to the large increase in the number of persons seeking assistance (currently an average of 250 per month) . This would also allow the Director/Case Manager to provide more comprehensive services in the area of job counseling, assistance with resumes and applications, and interview practice. ICCA would continue to raise money to provide vouchers for: Shelter (Vista, Palm Motels) , Clothing (Goodwill, Salvation Army Thrift Shop, ) Prescriptions (Ashland Drug) and Transportation (RVTD, Greyhound) . We would continue to refer requests for food to the Asland Emergency Food Bank, and provide blankets, laundry, and,hygiene products. The Center would be equipped with showers and laundry facilities (currently ICCA provides vouchers for this service) so that clients could "clean up" for job interviews etc. In addition the Center would have an answering machine to take messages for clients and function as a communication center. The increased space provided by a facility would allow for a private office for counseling/case management services, a kitchen for food preparation of microwave meals, a play area for children while parents are in counseling or at interviews, a group meeting room where area agencies not currently represented in Ashland could offer services, and, space to store donated items or homeless persons' belongings. The maintenance requirements of such a facility would also provide the opportunity for clients to actively participate in its operation thereby creating a sense of ownership and to work off the costs of their services - a wish that is frequently expressed. This would create a greater sense of self esteem and promote a greater sense of self sufficiency. 3. Describe in greater detail the various components of the project, the estimated cost of each component, and the source of the cost estimate. INTERFAITH CARE COMMUNITY OF ASHLAND CRISIS SERVICE CENTER A. Direct Client Assistance $29,800.00 Proposed 1995-96 Budget B. Personnel Services $31,600.00 Proposed 1995-96 Budget C. Operating Expenses $16,000 .00 Proposed 1995-96 Budget 4. Attach a timeline showing when major individual components of the project will be taking place and completed. TIMELINE: March 1995 - Submit CDBG Application to City of Ashland Recruit additional Faith Groups to expand Board and volunteer pool. April-June - Fundraising Campaign to cover Operating 1995 Expenses & Services . Property search. July 1995 - Complete purchase of Property Remodel Facility to add showers and laundry facilities. August 1995- Open Center with increased staff coverage. 5. Will the project promote self-sufficiency for lower/moderate income individuals? If so, explain how this will be done. The current fragmented emergency service delivery system does not promote self-sufficiency. It could be described as the bandaid approach. The Mission Statement of ICCA speaks to our commitment to provide emergency services " with compassion, in a non-judgmental, non- prejudicial manner which promotes human dignity and fosters the return to independence. " We believe like Maslow, that an individual's survival needs must be met before he/she can move up the hierarchy to achieve self- sufficiency. To address this goal we have hired .a professional social worker. This counselor screens out those individuals who have no desire to change their lifestyle from those who wish to find a job and support themselves and their families, and provides case management services, including assistance with resumes and job applications and assistance in interviewing skills. We have researched the costs of providing shelter through the use of motel vouchers and the costs of running a physical shelter and have found them to be roughly the same. Therefore the ICCA has no plans to establish a physical shelter (Priority F) at this time. 0: We would be willing to work with the City and others if there was community support for such a project. We plan to coordinate our services with groups providing transitional housing (Priority G) to move homeless individuals through the continuum described on page 13 of the CHAS report. ICCA will continue to provide assistance to low income families facing eviction An expanded program would allow us to work on prevention and look for ways to break the cycle of homelessness in our community. (Priority D) . 6. List the amount and identify the source(s) of all funding. Other resources include grants and loans, monetary donations, in-kind contributions, volunteer labor, donation of materials and supplies, etc. GRANTS/LOANS DOLLAR AMOUNT CDBG $120 ,000 .00 CDBG $ 25,000.00 . City of Ashland $ 10,000.00 Other Federal FEMA $ 3 ,000.00 State Funds Other Grant Funds Foundations $ 30,000.00 United Way $ 10,000.00 Private Lenders Applicant Contributions Churches $ 17,500.00 Fundraising $ 34,900.00 Volunteer Labor Volunteer Staff $ 8,000.00 Skilled Labor Donated Materials Plumbing Supplies $ 4,000.00 Building Supplies $ 1,000.00 Other Misc. Donated Services $ 3 ,800.00 TOTAL COST ALL SERVICES $267 ,200.00 7. Please show estimated project costs by funding source in any of the following applicable categories. CDBG FUNDS OTHER FUNDS Acquisition $ $ Pre-Development Cost $ $ New Construction $ $ Removal Arch. Barriers $ $ Rehabilitation Costs $ $ Design and Permit Fees $ Development Costs $ $2g 800.00 Client Services $ Specification Preparation $ $ Look 4 (construction/Rehab) $ Relocation Benefits $ (if required) $ Appraisal $ (for acquisitions) $ Level I Environment $ Assessment Assessment Operating Costs $25,000.00 $22,600.00 Other $ 8. Briefly Describe the agency's mission and service history. CERVS is a 501(c)3 corporation that formed in 1981 "to empower low-income people through training and education , as well as to provide emergency services. " CERVS created the Interfaith Care Community of Ashland (ICCA) in 1989 with seed money from FEMA and with cooperation from Ashland churches, in the hopes of alleviating the stress on faith communities from those in crisis situations. ICCA has served the Ashland community for the past five years by using volunteers drawn from various faith groups and financial support from local churches. ICCA currently maintains an advisory board comprised of representatives from different Ashland faith communities. ICCA's mission statement reads : ICCA is a coalition of faith groups committed to providing a centralized, coordinated program of emergency services for disadvantaged families and individuals in the Ashland area. Priority for emergency services will be given to families. Services will be offered to individuals as funding permits. Assistance with temporary shelter, food, transportation, clothing, blankets, laundry, showers, prescriptions and referrals to agencies providing employment and housing opportunities will be provided with compassion, in a non-judgmental, non-prejudicial manner which promotes human dignity and fosters the return to independence. I i ' E n 9. Please identify how your project will benefit low and moderate income individuals. B) For proposed projects serving a target population (i.e. , Homeless families, disabled children, etc. ) , provide the following data: Specify the target population to be served: Homeless and Low Income Families 2000 Number of low and moderate income individuals in target population to be served on an annual basis. (NOTE: This count cannot include repeated visits or use by the same individuals. ) i 2000 Total number of individuals in target population to be served on an annual basis. 100% Percent low and moderate income. Document sources of information for above statistics: ICCA Intake Forms 10. Briefly describe how your proposal will ensure that moderate income individuals do not benefit to the exclusion of low income individuals. ICCA does not serve moderate income individuals. An intake form is used to gather income data from clients. The U.S. Department of Agriculture income guidelines are used to determine eligibility. 11. Please describe your readiness to proceed concerning whether land use . issues have been resolved. Does the proposed project meet local zoning requirements and are any special land use approvals such as Site Reviews and Conditional Use Permits needed? If so, have such approvals been obtained? Not applicable 12. Indicate if you expect the project to cause low and moderate income housing to be demolished or converted to another use. If so, explain. Not Applicable 13. Indicate whether the project will have any negative impacts on historic or architecturally significant properties on the environment. All projects will be subjected to an Environmental Review Report and certain projects, i.e. new construction, must undergo an Environmental Assessment. Not Applicable 14. Please attach other statistical data, letters of support, applicable experience of the sponsor, evidence of financial support from other funding sources, or other material you believe will assist the City in review of your Proposal. i 1995-1996 CITY OF ASHLAND CDBG APPLICATION CHECKLIST In order to determine compliance with all applicable HUD regulations and to help to ensure that projects will be eligible for CDBG funding, the City of Ashland will need to address all HUD requirements. The purpose of this checklist will aid us in doing that and point out areas where potential problems could arise. Obviously, this is a comprehensive list, which must evaluate a wide array of different kinds of proposals. Therefore, not every item will be applicable to every project. Please fill it out entirely indicating all items which are not applicable and include it as part of your proposal application. A) Applicant's Background YES/ NO N/A 1) Is the applicant a legal non-profit [y7 [ ] [ ] organization or unit of government? 2) Do the proposed clients or users of the project meet HUD Income Guidelines? i 3) Does applicant have the capability to maintain written income documentation? 4) Has the applicant made a legal or financial .commitment to a proposed project? (NOTE: CDBG funds cannot be used for projects already underway.) 5) Is the applicant primarily a religious organization? B) Proiect location and Land Use Issues 1) Has at)ocation for the project been selected? 2) Is the proposed project within the Ashland [YJ [ ] [ ] city limits? 3) Does the proposed project meet local zoning [ ] [ l [ and land use laws? 4) Are any land use permits such as a Site Review or Conditional Use Permit required? 17 If yes, will relocation benefits be provided? [ ] [ I ( ) 3) Will housing units be demolished or converted? If yes, will replacement housing be provided? ( ] [ ] [ ] F) Property Data 1) Does the applicant own the property by fee simple title? 2) Are taxes on the property current? 3) Is insurance current? 4) Has an appraisal on the property been conducted? > What is the assessed value of the property? [ f > What is the current debt against the property? ( �? > What is the current use of the property? I 19 INTERFAITH CARE COMMUNITY OF ASHLAND FACT SHEET ICCA PROVIDES: *Motel vouchers, with priority to families *Laundry vouchers and laundry detergent *Goodwill vouchers for clothing only *Bus tokens For transportation in Ashland and to Medford *Gas vouchers for transportation in Ashland and to Medford *Prescription vouchers for medical prescriptions *Utility assistance *Blankets *Snack food *Information, maps, use of P .O . Box and phone JANUARY THROUGH DECEMBER 1994: NUMBER OF HOUSEHOLDS SERVED . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1632 INDIVIDUALS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1210 FAMILIES . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 422 NUMBER OF TOTAL INDIVIDUALS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2503 NUMBER OF UNDUPLICATED HOUSEHOLDS . . . . . . . . . . . . . . . . . . . . . . . . . . . 811 . NUMBER OF UNDUPLICATED INDIVIDUALS 1237 SHELTER COSTS X16, 962 .32 NUMBER OF SHELTER NIGHTS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1350 LAUNDRY VOUCHERS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $2, 092 .35 C513 people served) GOODWILL VOUCHERS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $1 , 633 .79 GAS VOUCHERS & BUS TOKENS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $2, 132 .20 PRESCRIPTION VOUCHERS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $250, 84 VOLUNTEER HOURS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1303 COMPARISON STATISTICS FOR 3-HOUR AND 8-HOUR OPERATIONS MONTH IOTAL INDIVIDUALS SERVED TOTAL $ SPENT SEPT ' 93 76 $ 764 .90 SEPT ' 9'i 238 1 , 765 .25 OCT ' 93 113 $ 531 .83 OCT ' 9't 250 2, 129 .LH NOV' 93 39 $ 265 .92 NOV ' 9'1 317 1 , 270 .61 DEC ' 93 130 $2, 032 .52 DEC ' 9'i 176 2, 151 .69 TOTAL ' 93 358 $3,595 . 17 TOTAL ' 94 983 7, 317 . 19 1995-96 ICCA BUDGET * REVENUE CATEGORY ICCA Government Support $38,000.00 Public Support 38,400.00 Z General Revenues 1,000.00 �o TOTAL REVENUE $77 ,400.00 * EXPENSES Direct Client Assistance $29 ,800.00 Personnel Expenses 31,600.00 Operating Expenses 16,000.00 TOTAL EXPENSES $77,400.00 1b QCC CO IN-KIND DONATIONS $16 ,800.00 (-,I IN-KIND DISTRIBUTIONS 16,800.00 BUILDING FUND REVENUE $173 ,000.00 BUILDING FUND EXPENSES 173 ,000.00 a * REVENUE CATEGORY ICCA Government Support FEMA $3,000 .00 City of Ashland 10,000.00 Ashland CDGB 25,000.00 City of Medford 0 .00 TOTAL $38,000.00 Public Support \ United Way $10,000.00 Churches 12,500 .00 Foundation Grants 10,000.00 Fundraising 5,900.00 TOTAL $38,400 .00 VVVV General Revenues q Merchandise Sales $0.00 Gleaner Memberships 0.00 Client Reimbursements 0.00 Misc. Income 1,000.00 ? (✓ TOTAL $1,000.00 * EXPENSES Direct Client Assistance Food Purch./Trans. $1,900.00 Medicine 300.00 Misc. Assistance 1,000.00 Utility Assistance 0.00 Transportation 2,900.00 Laundry Vouchers 2,700.00 FEMA Utilities/Motels 3,000.00 CDGB Motel Vouchers 0.00 Motel Vouchers 18,000.00 TOTALS $29,800.00 Personnel Services Salaries 20,000.00 Stipend 6,000.00 Vacation Pay 0.00 Payroll Taxes 4,000.00 Fringe Benefits `1,500.00 Worker's Comp. Insur. 100.00 Volunteer Coverage 0.00 TOTAL $31,600.00 Operating -Expenses Board 100.00 Equipment/Building 2,500.00 Waste Disposal 0.00 Bad Debts 0.00 Depreciation 0.00 Rent/Morgage 0.00 Taxes & Licenses 0.00 Advertising 500.00 Bank Charges 50.00 Vehicle Expenses 0.00 Insurance - Business 0.00 Legal & Accounting 0.00 Contract Services 0.00 Office Supplies 250.00 Printing 250.00 Postage 350.00 Mileage - Staff 200.00 Mileage-Volunteers 100.00 Utilities 2,400.00 Phone 1,000.00 Fundraising Expense 1,000.00 Staff Travel/Train 250.00 Memberships 0.00 Volunteer Recognition 50.00 Capital Expenditures 6,000.00 Investments 0 .00 Miscellaneous Expenditures 1,000.00 TOTAL $16,000.00 In-Kind Receipts Household Vouchers $1,500.00 Food 500.00 Household 600.00 Labor 8,000.00 Rent 1, 200.00 Supplies/Equipment 5,000.00 TOTAL $16,800.00 In-Kind Distributions Household Vouchers $1,500.00 Food 500.00 Household 600.00 Labor 8,000.00 Rent 1,200.00 Supplier •Equipment 5,000.00 TOTAL $16,800.00 I em TRINITY EPISCOPAL CHURCH 44 North Second Street, Ashland. OR 97520.1927 (503) 482-2656 The Rev. Clifford L. Sunman. Rector March 8, 1995 Mrs. Carolyn Johnson, President Interfaith Care Community of Ashland PO Box 3089 Ashland, OR 97520 Dear Carolyn, As you know, we have been closely affiliated with, and supportive of, ICCA since its inception--providing facilities, volunteers, and financial support. We have observed an increasing need for the services which ICCA provides. It is very evident to us that ICCA must have expanded facilities, additional personnel, and more funding in order to meet these needs. We appreciate your cooperation and assistance in working with the people we refer to you. And, although you are no longer physically located on Trinity's premises, we are very happy that you now make your services available all day, five days a week. Any expansion of your program would certainly benefit our community, as there are so few resources available to assist those in need. Sincerely, The R Clifford L. Blinman Rector LM January 12, 1995 Best Western Heritage Inn 0.74 Vapey View Road Carolyn Johnson ASNa ,OR 97520 President, Interfaith Care Community of Ashland (503)482-6932 P.O. Box 3089 , 1650 Clark Street Fu(503)482-8905 Ashland, OR 97520 Dear Carolyn, Best Western Heritage Inn works with ICCA to house homeless in our area. we also help by providing well balanced breakfasts for those who receive shelter from us. I am writing to you in support of the Interfaith Care Community of Ashland' s application for funding for expenses to expand your operation into a complete day center for those in crisis . The demands for assistance on my business have been somewhat alleviated by the increase in your hours. It is very apparent that there is a rapidly increasing need for services in the city of Ashland. As a supporter of ICCA we have appreciated the assistance you offer the many needy people in our community. Expanding your services will benefit this entire community. Best wishes for success. SiJ"cel:, T eresa Garrett General Manager it I i Society of St. Vincent ®e Paul ROGUE VALLEY COUNCIL OUR LADY OF THE MOUNTAIN CONFERENCE P.O. BOX 3088 ASHLAND,OREGON 97520 January 12 , 1994 Carolyn Johnson President , Interfaith Care Community of Ashland P.O. Box 3089 Ashland, Oregon 97520 Dear Carolyn: I , as President of Ashland ' s Conference of the St . Vincent de Paul Society , as well as the other members of our Conference whole- heartly support the Interfaith Care Community of Ashland ' s application for funding for operational expenses in order to expand your operation into a complete day center for those in crisis. We are so happy and grateful that you are "out there" alleviating some of the demands on St. Vincent de Paul which is supported 99% by the every day people of our parish, Our Lady of the Mountain, Catholic Church. Best wishes for success. Sincerely ' )Joan G. Linkogle President Conference Six, Rogue Valley Council St. Vincent de Paul Society (�� _ L- w ,' �EUEl2�i2-QCL2.l �QUEYLfL�.f C_../2LL2CYZ 1650 CLARK STREET 482-2226 ASHLAND, OREGON 97520 January 9, 995 Carolyn Johnson President, Interfaith Care Community of Ashland P.O. Box 3089, 1650 Clark St. Ashland, Oregon 97520 Dear Carolyn: There is no doubt in my mind that the Interfaith Care Community of Ashland is a tremendous asset to the people in the Ashland area. And because of there willingness to serve those in need and the fact that they are making a difference in the lives of those less fortunate than ourselves, I whole heartedly support their need to apply for more funding. ICCA has helped to alleviate some of the burden that has been placed on our shoulders in the past, when it comes to knowing who to help and how to help those in a crisis situation. And as time goes on I am sure that there will be a growing need for more assistance in this area. Expansion of Interfaith's services can only make our community a healthier place to be. The volunteers of ICCA cannot be commended enough for their cooperativeness, and willingness to work with all who come through their doors. We have truly appreciated the working relationship we have with all of those involved and may you have continued success. Sincerely, . Pastor David McCoy JOT wE /2%zac4 Halt caiie Ue1, Lut `&iit geias tltE -fo% , and ouile[Vei you% d.Ewanti fox 9E3u1'pak E. 11 Cor. 4:5 PAP Senior Pastor Dr. Kenneth L. Horn TChiist�dand Youth Pastor Mark Gaddis * n 188 Garfield Street Minister of Music nter Ashland, Oregon 97520 Dan Toews 503-482-2546 i. I January 5, 1995 I Carolyn Johnson President, Interfaith Care Community of Ashland P.O. Box 3089, 1650 Clark Street Ashland, Oregon 97520 Dear Carolyn: I heartily endorse your application for additional funding to aid in expansion of I.C.C.A.'s operations assisting those in crisis. Since your hours have expanded and a !; part-time Director/Case Manager was added, your services have been of greater help with those requesting assistance from our congregation. I realize, however, that there is much more that you could do with added funds, such as extended guidance counseling. We have supported I.C.C.A. and intend to continue doing so as you provide a much- needed service to our community. Your longer hours have reduced some of the strain on our own congregation and additional funds leading to expansion of your services can only result in further benefit to this community and its people-helping services. We wish you success in this and every endeavor. Sincer 1 Dr. Kenneth L. Horn KLH/ph tfit _ i I hristian Church of Ashland l 318 B Street Ashland, Oregon 97520 ' illLI (503) 482-1561 Frank H.Loyd,Senior Pastor/feacher(503)482-3146 January 6 , 1995 Carolyn Johnson President , Interfaith Care Community of Ashland P .O . Box 3089 , 1650 Clark Street Ashland Oregon 97520 Dear Carolyn , We are writing in support of Interfaith Care Community of Ashland ' s application for funding for operational expenses in order to expand your operation into a complete day center for those in crisis . The demand for assistance on our congregation has been helped by the increase in your hours of operation and the addition of a part-time Director/Case Manager , but we also see that there is a real need for increased services in the City of Ashland , especially in the area of guiding those in need to self-sufficiency . As a supporter of the ICCA we have appreciated your assistance in working with those we refer to you .- A full day program to alleviate the stress on our congregation and financial resources would be most helpful . Expansion of your services can only benefit our community where so few resources exist for those in need . Best wishes for success . Sincerely, Ni:(tic rank H . Loyd , J/r . Senior Pastor — Whisk nit.emartai Nwman Center e Catholic anipws 7Wnt"stry Serving ,Southern Oregon State Colleye January 10, 1995 Carolyn Johnson President, Interfaith Care Community of Ashland PO Box 3089 Ashland, OR 97520 - Dear Carolyn: It is with great enthusiasm that I write supporting the Interfaith Care Community of Ashland's application for funding for operational expenses in order to expand your operation into a complete day canter for those in crisis. The demand for assistance is ever greater and the increase in your operation and the addition of a part-time Director/Case Manager has helped immensely. However, the needs of individual's in crisis continues to be a constant concern of the Interfaith community, which has long worked toward the founding and maintaining of the ICCA's office. I applaud and enthusiastically support the increase of services, especially in the area of providing guidance to those in need so that they can reach self-sufficiency- As a supporter of the ICCA the Newman community has appreciated your cooperation and assistance in working with those we refer to you and have especially appreciated your responsiveness to our request for a full day program. Expansion of your services can only benefit our entire community, where so few resources exist for those in need. Best wishes for success in this endeavor. Very truly yo rs, r Frymond Fine O.P. Director uSoAshLuaStreet. _4shland, oryort 97520 .3203 (503) 8 $2.0325 First United Methodist Church of Ashland 175 North Main Street, 7lshlanJ, Oregon 97520 • 503-482-3647 Pastor Michael D. Powell Carolyn Johnson January 10; 1995 Interfaith Care Community of Ashland P.O. Box 3089 , 1650 Clark St. Ashland, OR 97520 Dear Carolyn, Please accept this letter of support of your program in our community. The United Methodist Church is very interested in your work, and we would like to see you be able to offer services in an all-day center for those in crisis . It is a great relief to be able to offer those in need another avenue of support when we cannot fulfill their needs . It is apparent that many people are still in need of assistance which the current programs do not fill. We regularly refer people to your services . Knowing that they will be able to receive increased services will be a great help to us . Thank you for your help in extending .the hand of service, a task which we take very seriously as commanded in our faith creed. We hope and pray for success in expansion of this valuable service. Yours in C Michael Powell Pastor CHURCH OF THE NAZMENE Ashland. Oregon 97520 1760 E. Main Rollie Miller. Paster (503) 482-1784 (503) 482-3936 January 11, 1995 Carolyn Johnson President, Interfaith Care Community of Ashland PO Box 3089/1650 Clark St. I! Ashland, OR 97520 Dear Carolyn, i I am writing to you to express our support for the Interfaith Care Community of Ashland's application for funding for operational expenses. I understand that your intent is to expand your operation to a complete day center for those in need. The requests for assistance from our church have been greatly reduced by the increase in your hours of operation and the addition of staff, but there is a real need for increased services in Ashland, especially in assisting people to a level of self-sufficiency. As a supporter of the ICCA we have appreciated your assistance in working with those in need and are grateful for your movement toward a full day program. Expansion of your services will benefit our entire community, where few resources exist for those in need. Sincerely,�� f Pastor Rollie Miller After a week Ilke y=3r you need a church like ours! aoo The Rev. Scott Dalgamo 1st Presbyterian Church P.O.Box 626 Ashland, Or. 97520 Carolyn Johnson President, Interfaith Care Community of Ashland P.O. Box 3089, 1650 Clark St. Ashland, OR 97520 Dear Carolyn, I write to let you know how very much I personally appreciate the services offered by the I.C.C.A.. Your good work has alleviated much of my stress and personal concern about those in need in our community. No longer are we churches duplicating services. The idea that services might be expanded and the possibility that you may soon be orperating a complete day center for those in crisis is wonderful. Know that this church plans to continue its support of yur excellent program. You have our sincere thanks for all the good you are doing in this community where so few resources exist to help those truly in need. wishing you every blessing, C Scott Dalgamo oao � � � aoa � t UNITY IN ASHLAND A SPLU7UAL COLLI-LI;J77 zt- qL C7, ' CITY ATTORNEY CITY OF ASHLAND 20 EAST MAIN STREET (541) 482-3211, EXT. 59 MEMORANDUM November 16, 1995 To: Mayor and City Council From: Paul Nolte Subject: Request by Attorney John Hassen for City Council to Appoint Hearings Officer in ICCA Appeal By letter dated November 14, 1995, John Hassen on behalf of Steve Sacks and others requests the city council to appoint a hearings officer to hear the ICCA appeal on the basis the council may be unable to render an unbiased opinion. Generally: As the council knows, the parties to this appeal are entitled to an unbiased decision, based solely on the evidence. Information that comes to the council members ex parte (outside the hearing process) may cause bias for or against one side of the issue. If council members receive communications from only one side of the controversy, members can never be sure that the other side could not have effectively rebutted this information if they had known about it. In order for the public to accept the fairness of your decisions, the public must know thatyou ts a require a that decision fairly. Fairness has generally been interpreted decision based solely upon the evidence presented at the hearing. The right to an impartial tribunal has been addressed by the legislature. The statutes provide that no decision shall be invalid due to an ex parte contact or to bias resulting from an ex parte contact if the councilor: Places on the record the substance of a written or oral ex parte communication concerning the decision; and Makes a public announcement of the content of the communication made at the first hearing following the communication where action will be considered or taken on the subject to which the communication related. ORS 227.180(3) In order to effectively disclose an ex parte communication, you must do more than simply note that you had a conversation with a given citizen on a given date concerning the subject in question. Your disclosure must contain enough information so that the party who was affected by the communication has an opp tY effectively rebut it. S MEMO TO MAYOR AND COUNCIL NOVEMBER 17, 1995 PAGE 2 If any councilor is biased or has prejudged the application and cannot reach a decision by applying relevant standards based on the evidence and argument presented, that council member should not participate as a decision maker in the hearing. When the hearing is opened, there is an opportunity for council members to declare any ex parte contacts and any conflicts in serving. The parties have a right to comment on any contacts or conflicts and challenge whether these contacts or conflicts should preclude you from serving. Specifically: LUBA, the Oregon Court of Appeals and the Supreme Court have considered similar challenges based on bias in Beck v. City of Tillamook, a case involving a conditional use permit for a homeless shelter. LUBA considered the case twice as did the Court of Appeals. The Supreme Court remanded the case back to the Court of Appeals to specifically address the bias issue. LUBA addressed the bias issue in both appeals before it. In all the appeals where the issue of bias was considered, no court found bias. The second Court of Appeals case decided the issue as follows: "Petitioners seek review of LUBA's affirmance of the city of Tillamook's approval of an application by Community Action Team, Inc. (CAT) for a conditional use permit to operate a homeless shelter. We previously affirmed LUBA's decision in Beck v. City of Tillamook, 105 Or.App. 276, 805 P.2d 144 (1991). On review, the Supreme Court upheld our disposition of the other assignments but remanded with directions for us to consider petitioners' assignment of error that the Tillamook City Council "was biased and incapable of making a fair and impartial decision." 313 Or. 148, 831 P.2d 678 (1992). "Petitioners argue that the council was, in effect, the "sponsor" of the project that it authorized through the conditional use permit, because it had previously approved CAT's application for a federal grant to provide funds for the project. According to petitioners, surrounding property owners were not notified of the impending council action on the grant application. Petitioners also argue that, in its approval of the conditional use permit, the council did not apply certain approval criteria that the city's zoning ordinance required to be considered. They assert that those facts or putative facts demonstrate the council's bias. The solution that they urge is that we order a remand to the city with directions that the elected council be disqualified and that the planning commission be substituted as the final decision maker. U "LUBA said in Oatfield Ridge Residents Rights v. Clackamas Co., 14 Or. LUBA 766, 768 (1986): 'Agency sponsorship of a project may or may not earn it the support of . elected officials when they review it for conformance with land use requirements. The possibility that some may favor governmental programs does not disqualify the board for bias. The burden is on 1 MEMO TO MAYOR AND COUNCIL NOVEMBER 16, 1995 PAGE 3 Petitioners to show clearly that the officials were incapable of making a decision on the basis of the evidence and argument." "We agree. See also 1000 Friends of Oregon v. Wasco Co. Court, 304 Or. 76, 742 P.2d 39 (1987), cert. den. 486 U.S. 1007, 108 S.Ct. 1733, 100 L.Ed.2d 197 (1988). "Petitioners have not carried that burden. Their argument concerning the grant application approval and the proceedings in connection with it are aimed at the point that the council was "financially and politically" predisposed or committed to favor the project. Therefore, petitioners reason, the council "could not say ,no'" in the later and separate proceedings on the conditional use permit application. Petitioners' argument does not go beyond postulation, and it ignores the truism that city councils perform many functions, some of which are inevitably related to others. To the extent that the argument requires comment, AI Smith provided the answer by his observation that the only cure for the evils of democracy is more democracy. An elected public body cannot be disqualified by a court from discharging its lawful responsibility simply because it earlier performed another responsibility that was connected.with the same subject." Beck v. City of Tillamook, 113 Or.App. 660, 662-663, 833 P.2d 1327 (1992) (Emphasis added. Footnotes omitted.) LUBA said it this way: "The fact that the city approved federal funds for [the proposed] homeless shelter project does not disqualify the city council for bias. (Citation omitted.) "Nothing to which we have been cited regarding approval of the block grant or the conduct of the city hearings below persuades us that the city was incapable of making a fair and impartial decision. We do not believe that by approving a federal grant the city committed itself to approve the subsequent conditional use permit for the proposed homeless shelter at the subject location without proper consideration of applicable land use criteria. Furthermore, there is no suggestion that either the mayor or any members of the city council would derive any private financial gain from approval of the proposed homeless shelter." Beck v. City of Tillamook, 18 Or LUBA 587, 606 (1990) While the council has not been challenged because of its previous approval of federal grant funds to ICCA, the analysis by LUBA and the Court of Appeals is applicable to the reasons cited by Attorney Hassen for council disqualification. Each councilor is obligated to evaluate his or her ability to judge this case impartially by determining 1) whether your decision will be based on the evidence and argument presented at the hearing; 2) whether you can apply the relevant standards. If so, you need not disqualify yourself. ('plan"'"°`"` "mom) DRESCHER & ARNOLD TEL:503-482-4941 Nov 17 ,95 10:06 No .001 P.02 3vr�t �tie�t�fa�c �,a� BWdyou Blvd.at Walker. P.O.Bo:trta Ashland,orponi sarsxo (sn)rezaase Members Ashland Qty Council RE The Interfaith Care C=mumty of Ashland Dear Council Members: November 15, 1995 I write on behalf of the Interfaith Care Community of Ashland and their attempt to re-locate in our Railroad Dlstric ':Our church, First Presbyterian, is located very near their current.; address, just one block away: They have been wonderful neighbors. if anyone in the Railroad District is fearful that people in need will-be loitering around the premises they need only look here. The people who come to the ICCA for help get what they need and move on. The presence of the ICCA in our neighborhood has not.led to people camping on our grounds, or hanging around our church, or even our neighborhood park. 1, for one, have been so pleased with the fine caring support they have offered those I have referred to them; from food, to gasoline, to help writing a resume. I am fearful that unless we, the people of Ashland, :are good neighbors to Susan Craddcr and those who worVfoi libe ICCA we might lose this badly needed service. Please allow them this move. The people of the Railroad District and the people"of Ashland could not find better neighbors anywhere. grace and; peace, `rc!r Scott Dalg*arno Pastor . . _ writing on behalf of the Session of the First Presbyterian Church of Ashland: Steve Fain, Le Hook, Patty Romeo, Carolyn_Johnson, Julia Roupp, Jill Turner, Marla Cates, Virginia King, Wolfgang McAninch- Ruenzi. •'•1,III AdlftM. v"*am 1n,0YYlYl.nvLL4rv.., MN.YIi ------------------- To the Ashland City Council ; 11 / 20/95 I am writing to you concerning the ICCA' S appeal of the planning commission ' s decision . I live at 259 B St . about a half block from the house in question . I will not belabor you with all the details with which I 'm sure you are familiar . Suffice it to say that the proposed center which would house staff , volunteers , clients , laundry facilities , mail pickup , shower facilities , and numerous other functions , would have a negative impact on the neighborhood . The heavy use would further deteriorate the residential quality which the neighbors are desperately trying to save . The planning commission has already reached a decision that the proposed use would far exceed the R- 2 zone . The planning question here is very clear . Any reversal of that decision would merely be politically expedient . I urge you to leave the planning commissions decision in place and to seek a more suitable location for this project that you obviously would like to support . I feel if this was a business application and the neighbors were so adamantly against this use , you would support the neighbors . Again please try to keep politics and planning separate . Your truly , S ephe Sac 259 B St . Ashland,Or . 1 BLACKHURST, HORNECKER, HASSEN ERVIN B. HOCAN ATTORNEYS AT LAW B. Kent Blackhurst Ervin B. Hogan P.O. BOX 670 - 129 N. OAKDALE Gregory T. Hornecker MEDFORD, OREOON 97501 John R. Hessen Area Code 503 Joseph E. Kellermen Telephone 779-8550 Richard H. Berman - Paz 773-2635 November 20, 1995 Mr. Paul Nolte, City Attorney City of Ashland Ashland City Hall 20 East Main Street Ashland, OR 97520 Re: ICCA Appeal Dear Paul: Thank you for providing me with a copy of your memorandum to the Council concerning the issue I raised relating to bias. I do not think the memorandum answers the whole question. My clients' concern is that the City staff, especially Kelly Madding and Peggy Christensen, and three Council members, Susan Reid, Ken Hagen and Steve Hauck, participated and assisted in the location of the specific site for the "Resource Center" for ICCA. Under the circumstances, after City staff and members of the Council have assisted in locating the specific site, we do not believe that the Council can render an impartial decision. it would be very easy to remove this objection simply by appointing a hearings officer to hear the appeal. Very truly yours,,/ John R. Hassen .JRH:pmh cc: Phil Arnold [E od � NOV 2 1 1995 �10 t November 17 , 1995 Ashland Planning Department City of Ashland RE: Planning Action 95-101 ICCA Appeal to City Council, set for Nov. 21, 1995 Dear Staff, Yesterday I filed an "Impact Analysis by Historic :"B" Street Neighborhood Association Regarding Application By ICCA For A Conditional Use Permit To Operate a Counseling Center at 144 No. Second Street, Ashland, Oregon. " This had to be submitted by 3 :00 P.M. in order to be inserted in the city council packets for review. My printer was malfunctioning, and as a result some text on pages 15 and 16 did not format correctly. (Pg. 15, second paragraph from bottom, Pg. 16, third paragraph from bottom) . As I wish the official record to reflect my statements in the manner originally typed, I would like to submit the correctly printed version today. If possible, please replace the document submitted yesterday with this one. Otherwise, please also accept this one as the official record. I am also submitting the reprinted document for submission into the city . council packets. Thank you for your understanding and patience in this matter. Sincerely, �Pes lyn Simsdent ric "B" Street Neighborhood Association a IMPACT ANALYSIS BY HISTORIC "B" STREET NEIGHBORHOOD ASSOCIATION REGARDING APPLICATION BY ICCA FOR A CONDITIONAL USE PERMIT TO OPERATE A "COUNSELING" CENTER AT 144 NO. SECOND STREET, ASHLAND, OREGON 1. ICCA's Application for Conditional Use Permit should be denied because it does not meet the following Conditional Use Criteria: CONDITIONAL USE APPROVAL CRITERIA 18.104.050 "A. That the use would be in conformance with all : I standards within the zoning District in which the use is proposed to be located, and in conformance with relevant Comprehensive plan policies that are not implemented by any City, State, or Federal law or program." Under 18.24.010, R-2 zoning: "When appropriately located and designed, professional offices and small home-oriented commercial activities designed to attract pedestrians in the Railroad District are allowed. " I� This proposed use is not a small home-oriented business, as Carolyn Johnson, President of the Board of Directors of ICCA, admitted at the Planning Commission Hearing on October 10, 1995. She stated that this was not a home owner business service. "It is not like having your legal practice in your front living room. It is different in nature from that type of service. " Neither is the proposed use, as alleged in ICCA's application, a professional office with counseling as the primary service. " It clearly exceeds counseling services as intended under 18:24.030(E) . The R-2 conditional uses do not list what is essentially a multi-purpose facility--providing showers, laundry, food preparation, mail pick up, phone use, children's play area, storage of donated items, and emergency referrals. Such uses fit under the C-1 or E-1 zoning regulations. The proposed multi-service use clearly exceeds a duplex or accountant's office in impact. By exceeding the target use, it creates an adverse material effect on the livability of the impact area, which is discussed hereafter under 18. 104. 050(C) . The proposed use is definitely not "appropriately located, " as specified in 18.24.010. To grant this conditional use would not be in conformance with the intent of the Comprehensive Plan, which zoned the area R-2 and envisioned it as a mixed use. The block in question is already 50% commercial, and abuts C-1 zoning. To r 1 increase nonresidential use would shift it, defacto, to _a commercial area, which was not envisioned in the Comprehensive Plan. In contemplating mixed use in a neighborhood, the Comprehensive Plan did not intend to create an imbalance which would make the residential component nonviable. When the number of conditional uses on a block exceeds the target uses (duplexes) , the underlying R-2 zone is adversely impacted. 2. ICCA's Application for a Conditional use Permit should be denied because it does not meet the following Conditional use criteria: CONDITIONAL USE APPROVAL CRITERIA 18.104.050 "C. That the conditional use will have no greater adverse material effect on the livability of the impact area when compared to the development of the subject lot with target use Of the use on the mpactv he area, the effect of livability of the targetiusec area Of the zone." The target area use for this R-2 zone is a duplex. The application by ICCA exceeds this target use by not meeting the standards set in 18.104.050 (C) : 6. The Development of adjacent properties as envisioned in the comprehensive plan. 7. Other factors found to be relevant by the Hearing Authority. The planning staff recognized that this area needed a serious review of the conditional use process and an overall master plan or it would become too commercial and lose its neighborhood character. New nonresidential development was rapidly occurring. Requests for conditional use permits were increasing and were being granted on a piecemeal basis. The Ashland Railroad District Draft Infill Strategy (hereafter referred to as Railroad District Plan) was commissioned by the city in order to obtain a thoroughly researched study of the area's needs and how to best maintain its current vitality. Initially, $42, 000 in State of Oregon grant funds were allocated for this project and one in Jacksonville._ However, the level of commitment and conccernapmong the Railroad District neighbors was so strong (approximately 100 people were in attendance at the first meeting) that 2 the consultants and the city staff determined it would be in the best interest of the project and the community to hold additional community meetings. The City requested and received further grant funds from the State of Oregon to expand the study. An additional $24 , 387. 60 was received, bringing the total amount expended to $64 , 387. 60 (divided between the two cities) . This is a considerable sum to spend in eliciting citizen input, and the advice should be taken seriously on a planning level. Four meetings were held, with active participation from the residents. 40-50 citizens consistently attended the work sessions. The citizens' comments regarding factors impacting livability in their own neighborhood do not require any official action by the city council to given credence. Their input should be taken into consideration in rendering conditional use permits, as it applies to current law. The first meeting was held on January 19, 1995 and the plan was completed on June 30, 1995. The concerns of the City of Ashland, the Planning Department and the citizens regarding the development of the Railroad District have existed for years. The neighborhood meetings and i recommendations of the citizens and hired consultants predate this current application by many months. The ICCA application is the first proposal for conditional use permit since the formulation of the Railroad District Plan. The overwhelming sentiment at all the meetings was the necessity to retain the residential character of the Railroad District. Conditional use permits granting commercial and professional uses are eroding the residential mix. It is a mixed use neighborhood, but to continue to be "mixed" and not an extension of downtown, residential use has to be maintained. Further conditional use permits have to be restricted, as the trend in the area is away from residential. Homes are being listed for sale at inflated values because it is perceived they have commercial value. The Railroad District Plan recommends: Pg. 30. "Prohibit conditional use permits in residential portions of the Railroad District. Burden of Proof should be on applicant. Provide stewardship relative to strict interpretation of residential, historic compatibility. " Po. 31. "Strengthen conditional use criteria for areas of historic interest. " 3 Pct. 27 . "Encourage residential infill, freeing up - existing parking areas for residents. " pa. 19. "Require that residences converting to business use maintain a residential use on the property. Require that residences wishing to convert to business use maintain a residence greater than 500 sq. feet. " (See Exhibit A, Ashland Railroad District Draft Infill Strategy) The Appendix to the Ashland Railroad District Draft Infill Strategy is very revealing, as it lists the actual comments and concerns expressed at each meeting by the citizens present. The issue of restricting conditional use permits in the Railroad District is a recurring theme. (See Exhibit B, Ashland Railroad District Draft Infill Strategy Appendix) In the Railroad District, it has already been planning policy by the City of Ashland not to convert a residence to commercial use without retaining a residential use component. John McLaughlin, Planning Director, stated at the Planning Commission Hearing of October 10, 1995, that for the past 2 or 3 years, especially in the Railroad District, they have always tried to encourage or maintain some kind of residential component on site when considering conditional use permits. This policy was in effect prior to the Railroad District Plan recommendations. . In fact, Hal Cloer, Historic Commissioner, stated at the October 4, 1995 Historic Commission meeting that in the 1980s it was policy never to recommend conversion of a residence to commercial that did not have a residential component to it. It does not seem prudent planning to make an exception to this past policy, especially as this use is even more multifaceted in impact than an attorney or accounting office. The sub)ect property of this appeal is on 2nd Street between Lithia Way and "B" Street. That block is currently 508 commercial, with single family homes converted to nonresidential offices. The block abuts C-1 zoning at Lithia Way. If this house is allowed as a nonresidential office use, then the block will be 60% commercial. There will be only one residence left on that side of the street, and it will be surrounded on all sides by commercial enterprises. Before long, the remaining residence will apply to join the rest in commercial use, leaving that entire side of. 2nd Street with offices that close at 5: 00 P.M. and are vacant at night. This would certainly impact the other three residences across the street on 2nd. The perception would then be that 2nd 4 { Street is commercial, therefore those last three homes would probably be allowed to convert. 2nd Street would cease to be part of the residential neighborhood. Ron Bass, Planning Commissioner, summed it up well at the Planning Commission Hearing of October 10, 1995: "As a planner and in our roles as a planning commission, I have to look at the land use compatibility for this block and for the neighborhood. The big concern I have is that this is truly a transitional block. . It looked to me like there were 3 offices, 5 single family homes, a church and an apartment, which means that the single family homes and other uses are right now in balance. This project would tip it in the other direction and I think it would tip it irrevocably, because once this house goes, the next one will go and the ones across the street will very likely be more valuable as commercial than they will as residential. And even if the owners try to keep them residential, ultimately they will turn commercial and I think it will effect the entire livability of the block. And although the Railroad Plan is not adopted, it's just at this point informational, I attended those meetings and the overwhelming sentiment that I heard at those meetings was to maintain the livability and what that meant for most of the people was the residential livability of the neighborhood. So I have a concern whether it meets both this criteria as far as the effect, again I will call it, that it would have on the development or redevelopment of the neighborhood, as N well as the general concept of livability. I would like N to again say it really has nothing to do with this articular applicant. I think this particular street is in jeopardy, no matter what nonresidential use would go into that particular property. " Planning Commissioners Jennifer Carr, Hal Cloer, Peter Finkle and Steve Armitage agreed with Mr. Bass on the record. Ms. Carr was concerned with vacant businesses at night and the growing impact on the neighborhood, especially on the residences on the other side of the street. She said the Railroad District has been chipped away at the far end and it shouldn't happen anymore. She expressed that it used to be primarily residential and it certainly wasn't any more. Mr. Cloer also attended the Railroad District meetings and came out feeling the district is on a critical balance. He felt there should be no more commercial conditional uses in the Railroad District. Mr. Finkle also attended most of the Railroad 5 II i District meetings and independent of the subsequent Plan, was and continues to be very concerned about the viability of the district as a residential area. He does not want it to shift to commercial. Mr. Armitage stated that the change in character in the residential neighborhood would overwhelm him. He felt very strong about the 100 people attending the first meeting, then 60 and 40 at subsequent public meetings, saying this was a lot of neighbors who think this is a change of livability. He said he has watched for almost four years several changes. Planning Commissioners Michael Bingham and Tom Giordano also felt a residential component to the y application would be preferable. The minutes of the Historic Commission meeting of October 4, 1995 reveal a strong concern amongst the commissioners that there isn't a residential component on the property. (See Exhibit C, Ashland Historic Commission Minutes, October 4, 1995) Bill Emerson, Historic Commissioner, stated that the neighborhood has had many locations turned into businesses. From 9:00-5:00 someone is present, then at night the house is dark. He stated the Railroad District is perceived as turning into a commercial area, but it is not, nor is it the intent for it to be a commercial area. It was never intended to be another downtown. Jim Lewis, Historic Commissioner, commented that mixed use has more viability in the Railroad District than an office without a residence. He attended all the' Railroad District meetings and said there were scores of people who felt the same way. Property owners have problems with no residential uses in the houses. Keith Chambers, Historic Commissioner, felt it would have an adverse impact on the livability of the neighborhood. In the Railroad District meetings, the neighborhood clearly stated it did not feel there should be more commercial use in the affected area. He also felt approval constituted loss of affordable housing. Casey Mitchell, Historic Commissioner, maintained the Commission needs to listen to the citizens and the Railroad District Plan. She stated, with all the time and effort put into the Plan, what's the point if no one listens? (italics added) . 2nd Street between Lithia Way and "B" Street is' a. very fragile transition area between downtown and residential. The whole Railroad District neighborhood is 6 less than 2 blocks deep. Within a 1 1/2 blocks the zoning changes from C-1 to R-2 to E-1. If one allows the commercial zoning to encroach another 1/2 block, then it reaches "B" Street, which is also a mixed use residential area. 1/2 block from "B" Street the zoning chances to E-1. If 2nd Street is allowed to be commercial, it ceases to be a transitional block from downtown. Where does the commercial encroachment end? Do we then chip away at "B" Street? These realities were one of the main reasons the Railroad District Plan was commissioned by the City of Ashland. These problems were recognized and they wanted a study to give guidance to planning actions. The neighborhood's concerns do not require zoning changes to be passed by the council. The Railroad District Plan does not have to be officially "adopted" to be taken seriously in planning matters concerning conditional use permits allowed in the Railroad District. The Comprehensive Plan envisioned this area as a mixed use, not an extension of downtown, and zoned it R-2. When it was passed, very few nonresidential uses existed in this R-2 zone. This block is now 50% commercial (not even home occupation) . The proposed conditional use would raise it to 60%. When a block is allowed to surpass 50% commercial, it is no longer a balanced mix of use and sets the stage for future increase. Situations change. Providing a "mixed use" in the Railroad District used to mean allowing small professional offices and commercial enterprises in the R-2 zone. Now, to maintain a "mixed use, " the shift has to be made to maintain the correct percentage of residential uses, or it will become, by defacto, a commercial zone. The City of Ashland commissioned the Railroad District Plan and solicited the input of the residents, who turned out in large numbers and actively participated for many months. Their concerns regarding the commercialization of the R-2 zones do not require a change in zoning or a change in the standards applied to granting a conditional use permit to be considered regarding this application. Impact on livability is currently a conditional use factor, and the burden is on the applicant. to explain why the 100 neighbors are incorrect. A conditional use is just that--a condition--an exception, not a right. The conditional use planning criteria is that the proposed use will have no more impact on the livability of the area than the target use, a duplex. The neighborhood would love to see a duplex. A duplex is preferable simply 7 because it has neighbors living there. A duplex would. have people home at night, on weekends and often during the day. A duplex would have families, and families make a neighborhood. An office that is dark and empty at night invites crime and loitering, especially if the majority of the block is also dark and empty. This is not an appropriate "mixed use. " One cannot have a neighborhood watch if there aren't any neighbors to conduct the watch. (See Exhibit D, map of impact area, delineating conditional uses in R-2 zone) 3. ICCA' s Application for Conditional Use Permit' should be denied because it does not meet the following Conditional Use Criteria: CONDITIONAL USE APPROVAL CRITERIA 18.104.050 "C. That the conditional use will have no greater adverse material effect on the livability of the impact area when compared to the development of the subject lot with the target use of the zone. When evaluating the effect of the proposed use on the impact area, the following factors of livability of the impact area shall be considered in relation to the target use of the zone." The target area use for this R-2 zone is a duplex. The application by ICCA exceeds this target use by not meeting the standards set in 18.104.050(C) : 2. Generation of traffic and effects on surrounding streets. 7. Other factors found to be relevant by the Hearing Authority. In the ICCA's Application under section A of the Findings For Conditional Use Permit Approval Criteria, it is stated that three parking spaces are adequate to meet parking needs as there will be one (emphasis added) employee on site. Contradictions to above statement: a. At October 10, 1995 Planning Commission Hearing, Sue Crader, ICCA director, stated that in addition to herself, there was a full time Jesuit volunteer and they currently utilize many community volunteers on a daily basis. b. On October 30, 1995, Sue Crader again repeated on a channel 9 television broadcast, "People Making A Difference, " that at their current location (from which 8 they need to expand) , "there's myself, a full time Jesuit volunteer, plus our community volunteers. . " C. Ashland Daily Tidings, September 22 , 1995--"Out of this space, executive director Sue Crader and full time Jesuit volunteer corps member Christine O'Conner. . . . " d. Page one of ICCA's Application for Conditional Use Permit states the ICCA was initially "managed by a Jesuit volunteer and staffed by local volunteers. . . . A Director was hired in August, 1994 . " The Planning Staff's recommendation that three parking spaces were adequate (one on-street credit leaves only two on site) was based on 1 employee (and ICCA' s statement that the maximum client vehicle trips per day is 3. 6) . By their own admission, they have more staff at their current location than disclosed in the application for parking variance, plus volunteers. The new location will offer handed services--requiring expanded staff and volunteers. Their assertion of only 3 .6 client vehicle trips a day is also questionable. The applicant has not met its burden of proof, as it has provided misleading statistics. There are admitted inaccuracies in addressing this conditional use criteria. The applicant alleges that most of their clients arrive by bus or on foot, therefore parking is not an ,. � issue. The parking code does not exempt from required parking those businesses and professional offices who say that some of their customers take the bus or arrive on foot. The parking code requires compliance in order to N account for all future impacts envisioned by the parking code. The Application states there are only 3 . 6 client vehicle trips a day at their current location. They also say they don't intend to serve the chronic homeless, but rather those who are in transition. In our mobile society, people are evicted from their housing before they lose their cars. Therefore, we can expect that if they are serving their intended clientele, there will be many more car trips than the client alleges. Additionally, no provision was made in the application for handicapped van parking or access, yet they propose to add a handicap ramp to the house. A handicapped space is a dedicated space, so it would necessitate an additional parking requirement. If a dedicated handicapped space is put on the street it will remove an on-street space from public use (and negate their on-street credit) . If the handicapped space is placed on site, there has to be adequate access and widening of the driveway. In any event, this would �� 9 1 , require additional on site parking. The expanded facility will obviously service more clients than the current location, which was basically a referral agency. They propose to add shower, laundry, food preparation, mail pick up, phone use, children's play area and a drop off space for donated items, in addition to counseling and emergency referrals. The client vehicle trip data submitted in the application does not realistically reflect the parking needs and traffic generation that will be experienced at the new site. One should also question ICCA's statistics in arriving at a vehicle count. Beyond their verbal assurances, what real evidence is available? The new location will add drop-off services for donated items. Therefore, people will arrive in cars and park while donating the goods. This was not taken into account in their statistics, as such a service does not exist at the current location. Additionally, there will be more client trips because there are donated items to distribute. Clients will also return more often to use the mail services being offered. Whereas, ICCA used to issue shower and laundry vouchers, these services will now be on premises. Obviously, the client load and vehicle trips will increase, affecting parking requirements. Sue Crader, ICCA director, said on the October 30; �� 1995 telecast on Channel 91 "People Making a Difference, that the ICCA currently gives out $500 a month in laundry vouchers, because they have no laundry facility at their current location. If there is a laundry at the new premises, the people who used to be referred elsewhere will be admittedly added to those currently using their facility. They will either wait while the laundry is being completed, thereby increasing loitering on the streets and sidewalks, or they will drive away and return--increasing traffic and parking concerns. In Exhibit A to their Application, ICCA cites data wherein a volunteer selected one week from each season to determine transportation mode. One should challenge such limited information, especially as that report indicates they serviced more clients during a summer week than a winter week. Such data goes against common sense and their own admissions. Sue Crader, ICCA Director, stated on October 30,"1995 on Channel 9 television, "People Making a Difference;" in response to the question of how many people she. deals with 10 at any one time, "That's tough to say. It varies according to season also. We are getting ready to go into wintertime, in which our client load will increase as needs become more urgent during the wintertime. " She admits that the winter case load is the heaviest, yet the statistics given in the Application show more people served in the summer. Therefore, the sampling technique is questionable. However, even if the vehicle increase is relatively small, on-street parking is already beyond capacity in the Railroad District, and adding the cars of ICCA's employees and clients will have an adverse impact beyond the effect that two families living in a duplex would create. (See Exhibit E, photographs of parking situation in impact area) Ms. Crader continues to answer the question regarding number of clients: "Anywhere from--significant involvement in a case--anywhere from maybe 3-10 at a time. These would be cases where you would have daily interactions. " Yet before the Historic Commission she said they served between 20-25 clients on a busy day. (See Exhibit C, Ashland Historic Commission Minutes, October 4, 1995, Pg. 5) By her own admission, most clients are families, so the ICCA is seeing more than just one individual at a time. Their contradictory, self-serving attempts to understate parking and traffic criteria are increasingly apparent. Ms. Crader stated to the Historic Commission at their October 4, 1995 meeting that 1029 different people were served at their current location last year, with over 3, 000 requests. Carolyn Johnson, President of the ICCA Board of Directors, stated at the Planning Commission Hearing on October 10, 1995 that clients currently return an average of three times. This is the stated client load at their current location, which is limited in space. The client load will increase if more space is made available to service the needs. Therefore, staff will also increase. The applicant also admits that the need for their services will expand in the future. To do will so will exceed the target R-2 residential impact. Exhibit A to ICCA's Application for a conditional use permit (the same one that states they saw more clients in summer than winter and indicates more clients arrived by foot in winter than summer) shows that 63 people were seen during the heaviest week, an average of 12 . 6 a day. It is not clear if this number means individuals or family II 11 ;j units. If it includes the entire family, obviously, there . - would be more impact. The Planning Staff Report of October 10, 1995 states on Pg. 3 that "the figures submitted on numbers of clients depict an operation more closely associated with the impacts of a home occupation (i.e. , 8 persons per day) than with a commercial venture. " Setting aside the fact that a home occupation has an owner living on premises, the statistics given in ICCA's Application state a possible 12 . 6 clients a day, which is 50% more impact than a home occupation. These figures also did not include the staff members, which would increase the number to at least 15.6 almost double the home occupation use. They also do , not include Ms. Crader's admission to the Historic Commission on October 4, 1995 that on a busy day (at their current location) they service 20-25 clients. Again, clients usually means families, not individuals. The data submitted in ICCA's Application should be reevaluated. Using the same Exhibit A to ICCA's Application, the Planning Staff Report of October 10, 1995 states on Pg. 5, "While staff recognizes that applicant's analysis is a rough estimate, we believe it provides a basis for comparison to anticipated traffic generated by the target use of two residential units. Based on the published data from the Institute of Traffic Engineers (ITE) , two apartments would generate approximately 14 trips per day, or 70 trips per week. This is significantly greater than the 36 trips (coming and going) generated by the proposed use at their current location. " The Planning Staff Report compares "apples with oranges, " by comparing nationally generated statistics to locally generated data (which is unauthenticated) . The ITE manual also has statistics regarding traffic generated by multi-service facilities. This is the comparison data that should have been cited in their report. Alternatively, for comparison, the planning staff could have obtained actual data as to vehicle trips generated by a duplex in the Railroad District neighborhood. There is a duplex 1/2 block from the proposed use, on B Street, between 2nd and 1st Streets. A duplex would probably have at least half the occupants leaving for work during the day--so the parking and people traffic would be minimal. The ITE study was not based on vehicle trips generated in a small town neighborhood like the Railroad District, for which almost everything is within walking- distance, so 14 vehicle trips a day is definitely inflated for this area. The stated 36 car trips a day for ICCA 12 does not include the 3-4 staff members. This raises the admitted trips to at least 43 at their current location, and this is only coming and going. It omits the data regarding clients and staff who leave and return during the same day. ICCA has stated that the clients return an average of three times. They could make more than one trip a day. The staff could run errands during lunch. Many volunteers work only part time, for a few hours. Another volunteer could arrive later in the day. None of these variables were taken into account in the Planning Staff Report. Moreover, the data is assuming very heavy reliance on foot and public transportation. According to their limited statistics, ICCA currently services about 63 clients a week. If more arrived by car than they allege, the figures would change dramatically. Additionally, the new location on 2nd Street will add more services, such as showers, laundry, food preparation, mail pick up, phone use, children's playroom, and storage for donated items. Such an increase will obviously increase the number of clients served and the number of return visits, and probably necessitate an increase in staff and/or volunteers. Most social service agencies acknowledge that many clients arrive in a vehicle driven by someone else, who drops them off at the facility and returns to pick them j up. This would add to the parking considerations, as well as traffic and loitering concerns. It would also add to l the vehicle trips per day statistics discussed previously. a There is no off-street parking for residents in the Railroad District. Homes built at the turn of the century did not have garages, so residents must park on the street and compete for space with all the commercial uses. The downtown employees are, by ordinance, not allowed to park downtown or in the city parking lots, so they park in the neighborhood. The Post Office and Copeland Lumber, one block from the proposed use, do not provide parking for their approximately 60 employees, so they park on 2nd, 1st, Pioneer and "B" Streets. They also fill the parking lot of the Christian Church of Ashland, which is next door to the proposed ICCA facility. There is a dental office between 1st and 2nd on "B" Street (1/2 block from the proposed ICCA facility) that has no off street parking for either its seven employees or its four customers an hour. V In the last two years, large commercial enterprises have located and expanded between "B" and "A" Street and Oak and First, just 1 1/2 blocks from the use. The Ashland Community Food Store relocated in 1993 and built a large building on 1st and "A" Streets. Not only has traffic increased dramatically as a result of their new location, a parking lot that used to be dedicated for 13 s parking by the downtown employees is now used by their customers, so the downtown employees park in the neighborhood. The block between Oak and Pioneer, "A" and "B" Streets has expanded dramatically. Cantwell's Market opened in 1993, having remodeled and expanded a smaller, older store. Five new businesses were created in what used to be an abandoned self-service car wash. The old National Guard Armory has been remodeled and converted to a venue that provides musical entertainment for 400 people. No new parking spaces were added. In addition, the Armory is currently planning to add a microbrewery and a restaurant, again without added parking. One block away on Water Street, there is approval to construct a large motel, restaurant, condominiums and time share units. Copeland Lumber expanded a building in the early 1990s, creating more traffic and parking problems in the area. Copeland Lumber is located on Lithia Way and 1st Street, one block from the proposed use. "A" Street is being developed commercially at this end of the Railroad District. The Southern Pacific Railroad recently sold it's property to private individuals and numerous businesses have been built in the last two years. As the Railroad District is next to downtown, tourists have discovered it as an unlimited parking opportunity. Parking is beyond saturation. A resident can't find a parking space within his own block during the weekday, summer or winter. (See Exhibit E, photographs of parking situation in impact area) It would seem prudent planning in the Railroad__ District to curtail on-street parking credits. More on-site parking should be required. Two off-street parking spaces are certainly not adequate to comply with this use. In fact, this home is one of the few in the neighborhood that already has two off-street parking spaces, so in actuality, the Planning commission has waived all parking requirements for what is obviously an increase in use and parking impact over the current situation. The City of Ashland has adopted a policy of not building any new parking lots, so the street becomes the only alternative for growing business and transient visitors. The traffic count on "B" and side streets is quite high, exceeding any other R-2 neighborhood in Ashland, as evidenced by studies conducted by the City of Ashland. The Planning Staff Report used the representation in ICCA's Application of 3 . 6 client vehicle trips per day, 14 plus the allegation that there would be only one staff member, in determining that only three (actually two, as an on-street credit was allowed) parking spaces were necessary. The staff 's acceptance of the applicant's assertions is erroneous. Sue Crader, ICCA Director, stated on October 30, 1995, Channel 9 television, "People Making a Difference" that the ICCA is working with the city of Ashland to develop camping vouchers and if this plan is implemented, ICCA would be the screening agency. She also stated that there is a plan for a rotating church shelter network, which ICCA would help coordinate. These expanded services by ICCA would necessarily increase the client load, which would increase traffic and parking needs beyond the target use. The city council passed an anti-camping ordinance this year, making it illegal to "camp" overnight on city streets. However, the Railroad District is the campground of choice for the "transient by choice" youth. The ordinance is not enforced, and there are numerous youths living in vans which are parked on and between "A" and "B" Streets. This only adds to the parking problem, as these vans are generally parked for long periods of time, taking up residential parking space. If they are moved, it is only a few feet. Carolyn Johnson, President of Board of ICCA, stated at the Planning Commission Hearing of October 10, 1995 that the majority of ICCA's funds were spent in preventing homelessness, from helping people put together first and last month rent, to those that are sleeping in their cars. By her own admission, they do service clients who sleep in their cars, so they will "camp" on our streets awaiting services, and this needs to be taken into account when considering parking and impact on the neighborhood beyond a duplex use. Clients arriving after 5:00 P.M. would find a closed office and have nowhere else to turn. Testimony in favor of the applicant at the Planning Commission Hearing of October 10, 1995 stated that if the churches had a place to . send people, they would send more. Frank Lloyd, minister of the Christian Church, next door to the proposed facility, stated he had many applications that he now refers to other agencies. These additional potential referrals were not factored into the parking and traffic statistics addressed by the applicant or considered by the planning staff. If the clients do not have a vehicle and arrive after hours, where do they stay? If they are living in a 15 a vehicle, where do they stay? Who monitors this? The neighbors? In a professional office, no one arrives after hours, and if they do, they drive home. This clientele is distinctly different from a professional office or B&B clientele. By ICCA's own admission, most of their clients do not have transportation or homes to which to return. This impacts the neighborhood after the staff goes home at night. Adverse traffic impact is not just vehicular. The residents at 338 B Street, who live next door to the Christian Church, have stated they have had numerous incidences with transients trespassing on their property. Some were coming to the church for assistance, but since it was after hours, they loiter by their home. The Christian Church parking lot next door and the - ICCA premises are private and therefore exempt from the camping ban, so people could sleep overnight. This impacts the neighborhood. There is no plan by the applicant to address this impact. Duplexes do not encourage transient campgrounds as an impact of their use. The Historic Commission, at their meeting on October 4, 1995, also expressed concerns about the expanded services generating a higher impact on the neighborhood, and the added impact of clients arriving after hours. John McLaughlin, Ashland City Planning Director, said at the October 10, 1995 Planning Commission meeting that one of the main concerns of the neighborhood is the monitoring of those people who seek services after hours, once the office is closed down at 5:00 or 6:00 P.M. He said there are concerns they might stay on the property or somewhere in the neighborhood waiting for the next day for the resource center to open, and "we don't have a good answer to that. " (emphasis added) . How will the ICCA handle the increase in people who will drop in, but are those whom the ICCA currently "screens out" and doesn't service? The "transient by choice" youth have selected the Railroad District as their location of choice for car camping. The close proximity of the ICCA facility would encourage them to come by for no other reason than use of the shower, laundry and a meal. They would probably take advantage of a motel or camping voucher now and then, thereby increasing the client load. The Applicant said at the Planning Commission meeting of October 101 1995 that they don't encourage serving the "transient by choice" at their present location, which is two miles away from this site, but wouldn't necessarily turn them away. They did not address these additional clients and the expanded services they will require in their Application's impact statements. 16 s Increased numbers of clientele beyond the target use for the zone need to be factored in when considering impact on the neighborhood and suitability of this site for such a conditional use. It is beyond a professional office use, which by its very nature has a limit on number of clients served and the use can be reasonably predicted before granting the conditional use permit. It is beyond a duplex in impact, not only because it is not residential, but in the number of people using facility. A duplex would have two units with two families. Each unit would have its own facilities. This is less impact than multiple families coming in to use the one shower, one kitchen, and one laundry. A duplex has less impact than multiple families coming in repeatedly to check their mail which is being sent to this one address. In conclusion, this single family home is one of very few homes in the neighborhood that already has off-street parking. It has two off-street spaces for one residence. The Planning Staff's recommendations essentially state that the parking situation that already exists for this single family home is adequate to meet the increased multi-purpose use proposed by the ICCA. Obviously, the ICCA will generate more parking needs than is currently incurred by the single family home, no matter what statistics are chosen. If the increase has more impact than a single family home, it certainly has more impact than the target use, a duplex. Therefore, the conditional use should be denied. it 4. ICCA's Application for Conditional Use Permit should be denied because it does not meet the following Conditional Use Criteria: CONDITIONAL USE APPROVAL CRITERIA 18. 104.050 "C. That the conditional use will have no greater adverse material effect on the livability of the impact area when compared to the development of the subject lot with the target use of the zone. When evaluating the effect of the proposed use on the impact area, the following factors of livability of the impact area shall be considered in relation to the target use of the zone." The target area use for this R-2 zone is a duplex. The application by ICCA exceeds this target use by not meeting the standards set in 18.104.050 (0) : 5. Generation of noise, light and glare. Carolyn Johnson, President, ICCA Board of Directors, 17 stated at October 10, 1995 Planning Commission Hearing that in trying to address neighbors' concerns of loitering and sleeping in backyard waiting for the facility to open that they could put up lights that turn on with movement and a fence that one could see through to the back yard- She statedoshe realize d so. they have to go through the Historic Not only does a duplex not entice loitering and overnight camping, it does not create the need for increased security. Such detectors generate much more light and nd necessity is to admit use. To even suggest their possible a potential problem. Incorporate all points made under 18. 104 . 050 (C) (2) above, as increased use which creates more traffic, loitering and overnight camping will increase noise in neighborhood. Submitted by: Historic "B" Street Neighborhood Association t e ims rest en pier ngs, Se re ary Dated: November , 1995 18 BLACKHURST, HORNECKER, HASSEN ERVIN B. HOGAN ATTORNEYS AT LAW B. Kent Blackhurst Ervin B. Mogen P.O. BOX 670 - 129 N. OAKDAU Gregory T. Homecker MEDFORD, OREGON 97501 John R. Hassan Area Code 503 Joseph E. Kelletisan Telephone 779-8550 Richard H. Berman Fax 773-2635 November 20, 1995 Mr. Paul Nolte, City Attorney City of Ashland Ashland City Hall 20 East Main Street Ashland, OR 97520 Re: ICCA Appeal Dear Paul: Thank you for providing me with a copy of your memorandum to the Council concerning the issue I raised relating to bias. i do not think the memorandum answers the whole question. My clients' concern is that the City staff, especially Kelly Madding and Peggy Christensen, and three Council members, Susan Reid, Ken Hagen and Steve Hauck, participated and assisted in the location of the specific site for the "Resource Center" for ICCA. Under the circumstances, after City staff and members of the Council have assisted in locating the specific site, we do not believe that the Council can render an impartial decision. it would be very easy to remove this objection simply by appointing a hearings officer to hear the appeal. Very truly yours,,/ John R. Hassen O JRH:pmh cc: Phil Arnold NOV 2 11995 p��. -------------------------- To the Ashland City Council ; 11/20/95 I am writing to you concerning the ICCA'S appeal of the planning commission ' s decision . I live at 259 B St . about a half block from the house in question . I will not belabor you with all the details with which I 'm sure you are familiar . Suffice it to say that the proposed center which would house staff , volunteers , clients , laundry facilities , mail pickup , shower facilities , and numerous other functions , would have a negative impact on the neighborhood . The heavy use would further deteriorate the residential quality which the neighbors are desperately trying to save . The planning commission has already reached a decision that the proposed use would far exceed the R- 2 zone . The planning question here is very clear . Any reversal of that decision would merely be politically expedient . I urge you to leave the planning commissions decision in place and to seek a more suitable location for this project that you obviously would like to support . I feel if this was a business application and the neighbors were so adamantly against this use , you would support the neighbors . Again please try to keep politics and planning separate . Your truly , S ephe Sac 259 B St . Ashland ,Or . tyue•u.. / y pF AaM ( `� 'r,pRF00 ,• November 17, 1995 Honorable Mayor and City Council r ram: Brian L. Almquist, City Administrato �$u jrrf: Amendment to SDC fees for Congregate Residential Units We were approached by Cliff Curry, a principal in the Retirement Center project on North Main Sued, regarding SDC's for the project. Mr. Curry pointed out that the fees for the project were calculated as a multi-family complex and argued that another rate should be established for this type of facility. We agree. Based on information provided by Mr. Curry, the average occupancy in his other projects in the region is 1.1 persons per dwelling unit, whereas our multi-family SDC fees are based on 1.8 persons per dwelling unit. This occupancy standard applies to Parks,Water and Sewer fees.Transportation fees are based on vehicle trips per day and Storm Drain fees on impervious area. RECOMMENDATION: Accordingly, I recommend that the Ordinance be amended to adjust Parks, Water and Sewer fees for congregate residential units based on 1.1 persons per dwelling unit. This would reduce these fees by 39%. I have allowed Mr. Curry to pay SDC's based on my recommendation, with the understanding that if the Council changes my recommendation that the balance(if any) would be paid within 30 days of the Council's decision. Attached is a copy of my letter to Mr. Curry on this subject. (r.Co 6IkCLrrySDC..=) Attachment - 11/5/95 Curry letter .: CITY OF ASHLAND � CITY HAIL ASHLAND,OREGON 97620 lslephq (ooft 6W)482-0211 November 9, 1995 Mr. Cliff Curry Curry-Brandaw Architects 471 High Street SE Salem OR 97301 RE: SDC Adjustment - Ashland Retirement Residence Dear Cliff: Thank you for participating yesterday in what proved to be an informative session. As you pointed out, other communities like Ashland did not contemplate a category for congregate living facilities for seniors in adopting schedules for systems development charges. In our discussion, you offered that the average occupancy in your other projects is about 1.1 persons per unit. If possible, I would like a letter from you to that effect in order that I can keep that in the file as part of the justification for the change. I have also reflected on your suggestion to further reduce fees to some percentage of the 1.1 persons per dwelling unit. I cannot support this approach, because there is no way to objectively measure the use of our park system by different age groups. Furthermore, one could argue similarly that since this age group has no children in school that they should be exempt for school taxes. Amenities like parks and quality education are part of the fabric of our community in which we all continue to share a responsibility. I will argue vigorously against any further reduction below the 1.1 standard. As to the amount we will require before a building permit can be issued, I propose the following: 1. Amount from building permit tally sheet $272,632.57 2. Plus share of signal at Maple Street 16,000.00 3. Less credit for transportation (5,158.50 SDC's in ql above Subtotal 283,474.07 Mr. Cliff Curry November 9, 1995 page 2 4. Less amount deferred n pe dmg Council approval of reduction from 1.8 to 1.1 persons per unit (61.11%) Water 34,135.62 Sewer 7,637.23 Parks 42,889.84 (84.662.69) Total Due $198,811.38 I would also propose that in the event that the Council does not approve the reduction recommended above, or modifies this amount, that the adjustment be paid within thirty (30) days of the Council's decision. iShould you have any questions, please call me on Monday. Sincerely, Brian L. Almquist City Administrator cc: Pat Flannery, roundation John McLaughlin, Director of Community Development J ' V rpf AfN�Q � � •LL Y L A Ll � l4 •« /���� IE6°.�' November 17, 1995 V1 O: Honorable Mayor and City Council �Y QItl: Brian L. Almquist, City Administra(r ,$Ubjtd: Request from Parks Commission 1/ The Parks Commission has granted the Teen Canter$4,000 from the Youth Activities levy to hire additional part- time staff and has requested the use of the main room at Pioneer Hall on Friday evenings at no charge. As the Council is aware, we have allocated$4,310 from the City budget for the Teen Center,and currently provide free space in the Pioneer Hall annex. In addition, we have allocated $128,850 to the parent organization, Youthworks, for a new facility. The main hall is currently being rented out about 50% of the time on Friday evenings at an annual revenue of $500 with a potential for an additional $500 which would be foreclosed by this proposal. The City contracts with the Parks Commission to operate Pioneer Hall and the Community Canter with the understanding that any deficit in fees vs. expenses must be provided by the City. RECOMMENDATION: If the Council grants the request by the Teen Center for exclusive use of the main hall every Friday night, it is recommended that at a minimum, the$500 in lost rental revenue be provided by the Parks Commission from the Youth Activities levy. To do otherwise would result in an additional grant to the Teen Center, over that which is provided in the budget. The City will then be required to reimburse that lost revenue to the Parks Commission for the General Fund due to the deficit in fees vs. expenses. (r:Parts\TccnLtr.mem) ASHLAND PARKS AND RECREATION COMMISSION 340 SO. PIONEER STREET ASHLAND, OREGON 97520 PARK COMMISSIONERS: GF GSM KENNETH J. MICKELSEN Director PATRICIA ADAMS ALLEN A.ALSING r _ BOB BENNETT TERI COPPEDGE p �L :°• TEL: 1503148863 40 LAURIE MacGRAW REGG MEMORANDUM TO: Honorable Mayor and City Councilors FROM: Ashland Parks and Recreation Commission DATE: November 14, 1995 SUBJECT: Use of main room in Pioneer Hall by Ashland Teen Center y As part of the process of reviewing the recreational needs of youth in our community, we have be working with Jonni Lieberman, Director of the Ashland Teen Center located at Pioneer Hall. During this review, the Commission learned that Ms. Lieberman felt that the two primary items IIwhich she believed would improve the Teen Center's ability to serve Ashland's young people would be funding for an additional part-time staff person and the use of Pioneer Hall's main room'on Friday evenings. 9 In support of the efforts of the Teen Center, the Commission has decided to allocate $4,000 from q Youth Activities Levy monies to cover the cost of additional part-time staff. The Commission is also making a recommendation to the City Council to allow the Teen Center to use the main room in Pioneer Hall on a regular basis at no additional charge. The exception would be for special events which would benefit the entire community. Currently, the Teen Center uses only the annex portion of the facility from 7:00 - 10:00 p.m. In reviewing rentals for the main room in Pioneer Hall for private parties or other group activities on Friday evenings, the space is being used approximately 50% of the time, generating about $500 in annual income. N Ms. Lieberman believes that if the Teen Center could have regularly scheduled use of the facility on Friday evenings, her programming would be greatly enhanced as she would be able to plan for a wider variety of activities than is workable in the annex only. Having experienced the �i success of the T.A.C. Program conducted at the Middle School this last summer, the Commission concurs that having the ability to "spread out" is very useful with young people. As the Council, rather than the Commission, sets policy for the use of the building, we are strongly encouraging the City to permit the Teen Center to regularly schedule use of Pioneer Hall's main room on Friday evenings at no additional cost. We believe it would add greatly to their program. We appreciate your consideration of this matter. Please advise Director Mickelsen of your decision. AB:MISOMEMOS.95 Home of Famous Lithia Park ORDINANCE NO. AN ORDINANCE AMENDING THE ASHLAND MUNICIPAL CODE, CHAPTER 18.72 OF THE LAND USE ORDINANCE, REQUIRING THE PROVISION OF RECYCLING FACILITIES FOR ALL COMMERCIAL AND MULTI-FAMILY PROJECTS. THE PEOPLE OF THE CITY OF ASHLAND DO ORDAIN AS FOLLOWS: SECTION 1. Section 18.72.060.K4. of the Ashland Municipal Code, Land Use Ordinance is amended to read: 4. Opportunity-to-recycle site and solid waste receptacle, including proposed screening. SECTION 2. Section 18.72.115 of the Ashland Municipal Code, Land Use Ordinance is added to read: 18.72.115 - Reycling Requirements All commercial and multi-family developments, requiring a site review as indicated in 18.72.040, shall provide an opportunity-to-recycle site for use of the project occupants. A. Commercial. Commercial developments having a solid waste receptacle shall ` provide a site of equal or greater size adjacent to or with access comparable to the solid waste receptacle to accommodate materials collected by the local solid waste franchisee under its on-route collection program for purposes of recycling. Both the opportunity-to-recycle site and the common solid waste receptacle shall be screened by fencing or landscaping such as to limit the view from adjacent properties or public rights-of-way. B. Multi-Family Residential All newly constructed multi-family units, either as part of an existing development or as a new development, shall provide an opportunity-to-recycle site in accord with the following standards: 1. Multi-family developments NOT sharing a common solid waste receptacle shall provide an individual curbside recycling container for each dwelling unit in the development. 2. Multi-family developments sharing a common solid waste receptacle shall provide a site of equal or greater size adjacent to or with access comparable to the common solid waste receptacle to accommodate materials collected by the local solid waste franchisee under its residential on-route collection program for purposes of recycling. Both the opportunity-to-recycle site and the common solid waste receptacle sball be screened by fencing or landscaping such as to limit the view from adjacent properties or public rights-of-way. The foregoing ordinance was first READ on the day of 1995, and duly PASSED and ADOPTED this day of 199. �I 9 Barbara Christensen, City Recorder SIGNED and APPROVED this day of 1995. ,I Catherine M. Golden, Mayor Y Approved as to form: Paul Nolte, City Attorney I N I I�