HomeMy WebLinkAbout1995-1205 Adjourned Mtg PACKET Any citizen attending Council meetings may speak on any item on the agenda, unless it is the
subject of a public hearing which has been closed. If you wish to speak, please fill out the Speaker
Request form located near the entrance to the Council Chambers. The Chair will recognize you and
inform you as to the amount of time allotted to you. The time granted will be dependent to some extent
on the nature of the item under discussion, the number of people who wish to be d, and the length of
the agenda. _
AGENDA FOR THE ADJOURNED MEE G
ASHLAND CITY COUNCIL
December 5, 1995
I. PLEDGE OF ALLEGIANCE: 7:00 p.m., Civic Center Council Chambers
II. ROLL CALL
k`
M. APPROVAL OF MINUTES: Regular meeting of November 21, 1995 and Adjourned meeting of
November 28, 1995.
IV. �PECLAL PRESENTATIONS AND AWARDS:
,l. Proclamation declaring Saturday, January 6, 1996 as "Christmas Tree Recycle Day in
Ashland."
2. Energy Smarts/Resource Conservation Manager Award from U.S. Department of Energy to
the City of Ashland and the Ashland School District No. 5.
V. CONSENT AGENDA:
1. Minutes of Boards, Commissions and Committees.
2. City Administrator's Monthly Report - November, 1995.
3. Monthly departmental reports - October, November, 1995.
4. Liquor license application from Daren Strahm, Wesley Strahm, an d Sharon Strahm dba
Caliente's Grill and Cantina.
5. Approval of Budget calendar.
VI. SPECIAL AGENDA ITEM:
1. Presentation by Al Koski, SOREDI, regarding Rural Investment Fund rules and funding
availability.
VII. PUBLIC HEARINGS: (Testimony limited to 5 minutes per speaker. Hearing must conclude by 9:30
p.m. or be continued.)
1. Citizen input on 1995-96 Council Goals not previously submitted in writing.,
VIII. UNFINISHED BUSINESS:
1. (Continuation) Request for Conditional Use Permit for a professional office (counseling) at
144 North Second Street. The office will provide a variety of services for disadvantaged
families and individuals in the Ashland area [Applicant: Interfaith Care Community of
Ashland (ICCA)].
IX. NEW AND MISCELLANEOUS BUSINESS:
1. Presentation of results of Community Survey conducted by Barbara Tull of Advanced
Marketing Research.
X. PUBLIC FORUM: Business from the audience npl included on the agenda. (Limited to 5 minutes
per speaker and 15 minutes total.)
XI. OTTER BUSINESS FROM COUNCIL MEMBERS
XE. ADJOURNMENT
(Reminder: Council Goal Setting beginning on Friday, December 8, at 3:00 p.m. in the Dankook Room at
the Stevenson Union, SOSC.)
MINUTES FOR THE REGULAR MEETING
ASHLAND CITY COUNCIL
November 21, 1995 -
L CALLED TO ORDER
The meeting was called to order at 7:09 p.m. in the Civic Center Council Chambers by Mayor
Cathy Golden.
H. ROLL CALL
Councilor Reid was absent. Councilors Laws, Hauck, Hagen, Wheeldon, Thompson were present.
Mayor Golden suggested continuing several items due to the length of the agenda and the number of
people present for the public hearings. Councilors Hagen/Hauck m/s continuation of items VII, 1
thru 3 and VHI 5 to the nerd regularly-scheduled Council meeting on December 5, 1995; or
another date to be determined by Council. Voice vote all AYES. Motion,passed. -
III, APPROVAL OF MINUTES
Minutes of the Regular meeting of November 7 were amended as follows: Change, page 7, 15 as
"The reference is if you adopt less more stringent...." and page 4, 12 as "The comments made were
not based on patient care, but rather management tactics used to acquire the ASA." and "Felt
that the taxpayers of Ashland will be the ones to pay for Phis sew the loss of this ASA."
IV. SPECIAL PRESENTATIONS AND AWARDS:
1. Presentation of Certificate of Service to Public Works Director.Steve Hall.
V. CONSENT AGENDA:
1. Minutes of Boards, Commissions and Committees. ,
2. Monthly Departmental Reports for October, 1995.
3. Confirmation of Mayor's appointment of Martin Jacobson to Airport:Commission and G.
Philip Arnold to the Forest Lands Commission.
4. Confirmation of James H. Olson, Assistant City Engineer as interim Public Works Director.
Councilors Hauck/Hagen m/s approval of consent agenda. Voice vote all AYES. Motion
passed.
VI. PUBLIC HEARINGS: (Testimony limited to 5 minutes per speaker. Hearing must conclude by 9:30
p.m. or be continued.)
1. Request for Conditional Use Permit for a professional office (counseling) at 144 North
Second Street. The office will provide a variety of services for disadvantaged families and
individuals in the Ashland area. [Applicant: Interfaith Care Community of Ashland (ICCA)]
Mayor Golden read the Land Use Public Hearing instructions and opened the Public Hearing.
Councilor Hauck stated that ICCA is a component part of the agency he works for known as
CERVS. He will abstain from the discussion and vote on this issue. Councilor Laws reported on his
(r.Min a ll1-21.mW pc. I
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ex parte contacts. Councilor Hagen referred to a letter from Attorney Hassen regarding Hagen's
participation in selecting the site for ICCA. Hagen reported on his ex parte contacts and site visits.
Councilor Wheeldon reported her ex parte contacts. Councilor Thompson reported his ex parte
contacts and site visits.
Attorney John Hassen, P.O. Box 670, Medford, representing B Street Neighborhood Association:
stated he does not have any exception to the ex parte contacts. Hassen requested Council consider an
impartial hearings officer. Council declined.
�I Attorney Phil Arnold, P.O. Box 760, Ashland, representing ICCA: supports City Attorney Nolte's
decision against appointing a hearings officer. Has no issue with the Council's ex parte contacts.
Wishes to proceed.
Community Development Director John McLaughlin reviewed the reported findings and criteria
used by Planning Commission to deny the request 5:3.
Councilor Wheeldon asked how staff assisted in securing this site for ICCA's consideration.
McLaughlin reported that Housing Officer Kelly Madding assisted ICCA to aid in developing the
CDBG grant implementation.
Attorney Arnold, representing ICCA, reviewed his memorandum dated November 21 that was
included in the Council packet.
The following people spoke in favor:
Joan, former homeless, no address given: reviewed her past homeless situation and the solutions that
ICCA offered to her and her family.
Sue Crader, 1650 Clark Street, Director of ICCA: described current space used by ICCA and
services currently provided by ICCA.
William Gannon, 150 Nursery Street, representing the volunteers at ICCA; Carola Lacy, 140 Third
Street; Wilma Oksendahl, 750 A Street, Apt. A; Debbie Miller, 160 Normal; Philip Lang, 758 B
Street; Meryl Barnabey, 113 High Street; Paul Noll, 1937 Crestview; Antoinette Claypool, 217
Fourth Street #5; Chuck Burton 2970 Diane Street, owner of rental property at 239 Second Street;
Diane Burton, 2970 Diane Street; Frank Lloyd, Jr., 705 Willow and Minister of Christian Church at
318 B Street; Cynthia Randall, 41 Fifth Street and ICCA volunteer; Bill Pugh, member of 7th Day
Adventist Church board at 1650 Clark Street; Carolyn Johnson, 450 Thornton Way and member of
ICCA Board; Christine O'Connor, 29 Summit Avenue, Medford and Jesuit volunteer at ICCA; Paul
Steinbrenner, 114 Third Street; Scott Dalgarno, 193 Eastbrook Way and Pastor of First Presbyterian
Church; Rich Rohde, 124 Ohio Street; Merilee, homeless; Susan Yates, 806 Harmony Lane.
Councilors Laws/Hagen m/s to continue public hearing from 9 to 9:30pm. Voice vote all
AYES. Motion passed.
(r.Minutr4111-21.min)p`.2
Those speaking in opposition:
Patty Joseph, P.O. Box 1236, property owner across from 144 N. Second Street; Chuck
McKereghan, 77 Sixth Street; Jackie Sims, 269 B Street; Steve Sacks, 259 B Street;
Councilors Laws/Hagen m/s to continue public hearing to Tuesday, November 28, at an
adjourned meeting. Voice vote all AYES. Motion passed.
2. (Continuation) Request for an amendment to the Procedures Chapter of the Land Use
Ordinance; reconciling other sections of the Land Use Ordinance and the Ashland Municipal
Code to these amendment; amending the Variance criteria and other sections in the Land Use
Ordinance; and repealing Resolutions 78-33 and 88-20. (Applicant: City of Ashland)
Continued to December 5 meeting.
VII. PUBLIC FORUM: (Business from the audience aQl included on the agenda. Limited to 5 minutes
per speaker and 15 minutes total.)
Anna Hirst, 655 Reiten Drive, representing the League of Women Voters: read LWV Position
Statement on Homeless and asked that it be entered into the record.
VIII. NEW AND MISCELLANEOUS BUSINESS:
1. Memorandum from Parks Commission requesting use of main room in Pioneer Hall by
Ashland Teen Center.
Continued to 11/28 adjourned meeting.
2. Request by developers of Ashland Retirement Residence for amendment to SDC standards
for Parks, Water and Sewer services.
Continued to 11/28 adjourned meeting.
3. Presentation of findings and recommendations by Sluicing Alteinatives Committee.
Continued to 11/28 adjourned meeting.
4. Memorandum from City Attorney relative to waiver of competitive bidding for Design/Build
project for Wetlands Demonstration Project.
Councilors Hagen/Hauck m/s to approve request to exemption from competitive bidding. Roll
call vote: Laws, Hauck, Hagen, Wheeldon, Thompson YES. Motion passed.
(r.Mmm M-21.min)p`.3
5. Request from Carolyn Eidman, through her attorney Kurt Knudsen, to obtain access across
city-owned property (two reserve strips) to allow for the partitioning of her property at 556
Fordyce.
Continued to 11/28 adjourned meeting.
IX. ORDINANCES. RESOLUTIONS & CONTRACTS:
1. Second reading by title only of "An Ordinance adding chapter 6.40 to the Ashland Municipal
Code to establish standards for emergency medical services and declaring an emergency."
Councilors Hauck/Hagen m/s approval of Ordinance No. . Councilor Laws read statement
to explain necessity of City having this Ordinance. Roll call vote: Laws, Hauck, Hagen,
Wheeldon, Thompson YES. Motion passed.
Gwen Bowman, 2401 Old Greensprings Hwy: took issue with Ordinance's impact upon those
residents in the rural areas. Due to some difficulties she experienced with their services, she was
pleased to hear that the ASA was being changed from Ashland Life Support. Feels that a 4-minute
response time will be costly to enforce and a difficult expectation to meet. Encourages a task force
be developed to thoroughly examine this issue.
John Hewitt, M.D., Emergency Physician at RVMC: asked Council to take careful consideration
which might impact Mercy Flights' ability to serve Ashland residents.
Ken Parsons, representing Mercy Flights: distressed with actions of Council and City staff regarding
the passing of this Ordinance.
Councilors Hauck/Thompson m/s to extend meeting to 10:30 p.m. Voice vote: all AYES.
Motion passed.
Joe Eckhardt, M.D., 108 Bush Street: spoke in opposition to the Ordinance. Requested review of
Ordinance by area medical physicians.
Fire Chief Keith Woodley stated that he wasn't aware of any expected cost increases to County
residents based on the 4-minute response time to City residents. Woodley stated that he and City
Administrator met with Mercy Flights to discuss their concerns with the Ordinance. Those concerns
are being reviewed by the Mercy Flights Board of Directors.
2. First reading by title only of "An Ordinance amending the Ashland Municipal Code, Chapter
18.72 of the Land Use Ordinance, requiring the provision of recycling facilities for all
commercial and multi-family projects."
Councilors Hauck/Hagen m/s approval to second reading: Roll can vote: Laws, Hauck, Hagen,
Wheeldon, Thompson YES. Motion passed.
(r.Minutee111-21.min)p`.4
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3. First reading by title only of "An Ordinance prescribing the regulations governing water
service by the City of Ashland; repealing Ordinance no. 1676, and providing the penalty for
violations."
Councilors Hauck/Laws m/s to second reading. Councilor Hagen suggested amending section 3.02
to change the word "costs" to "amounts". Roll call vote: Laws, Hauck, Hagen, Wheeldon,
Thompson M. Motion passed.
4. First reading by title only of "An Ordinance amending the Procedures chapter of the Land
Use Ordinance; reconciling other sections of the Land Use Ordinance and the Ashland
Municipal Code to these amendments; amending the variance criteria and other sections in
the Land Use Ordinance and repealing Resolutions 78-38 and 88-20."
Continued to December 5 meeting.
X. OTHER BUSINESS FROM COUNCIL MEMBERS
None.
XI. ADJOURN MM
The meeting was adjourned at 10:30 p.m.
Submitted by: Catherine M. Golden, Mayor
Rhonda E. Moore
Executive Secretary
(r.MkuWII I-21.mW p`.5
MINUTES FOR THE ADJOURNED MEETING
ASHLAND CITY COUNCIL
November 28, 1995
L CAT T FD TO ORDER
The meeting was called to order at 7:00 p.m. by Councilor Don laws in the Civic
Center Council Chambers.
11. RnTALL
Councilors Hauck, Hagen, Wheeldon, Thompson were present. Mayor Golden an
Councilor Reid were absent.
M. P-1 HEARINGS: (Testimony limited to 5 minutes per speaker.
Hearing must
conclude by 9:30 p.m. or be continued.)
1. (Continuation) Request for Conditional Use Permit fora professional
variety
(counseling) at 144 North Second Street. The office will pro
of services for disadvantaged families and individuals in the Ashland area.
[Applicant: Interfaith Care Community of Ashland (ICCA)]
Public Hearing continued at 7:14 p.m.
Attorney John Hassen, representing the "B Street Historical Neighborhood.
Association", entered a memorandum in support of the Planning Commission's
denial of application for CUP with video tapes from the RVTV broadcast, "People
Making a Difference", dated 10/30/95, and audio tapes of the Planning
Commission meeting dated October 10, 1995. Hassell reviewed his memorandum
with Council.
Those speaking in opposition:
Jackie Sims, 269 B Street, Megan Mitchell, 180 N. Pioneer Street; John Stough,
276 B Street; Jim Lewis. 640 A Street; RicSh d 1 prcebsteDebbie P 0. Box k1236 O B
Street; Fredricka Weishahn, 338 B Street;
landlord of RR District property; Jim Sims, 269 B Street; Linda Ferguson, 228 B
Ste; Kay Abbett-Spierings, 164 B Street; J. Tidwell, 1263 Quincy Street; David
Allen, 120 Second Street.
Councilor Wheeldon asked staff for clarification on some points made.
McLaughlin stated the parking requirements for R-2 were based upon square
t th
footage (1 per 450 square feet)- CUP's have constantly changed throughoue
RR District. CUP's can be reviewed when complaints are received. McLaughlin
stated that a specific review process could be instituted in this CUP. Councilor
Thompson asked for clarification on the permitted use for the R-2 zoning.
McLaughlin stated that the applicant's did not choose to have a residential
component in their request. McLaughlin responded to the clerical adjustment made
ng Commission minutes of October 10, 1995. This
in the findings of the Planni
renumbering accounts for the discrepancy in the Arnold appeal letter referring to a
different number than was in the PA 95-101 report.
(r.Mmutu\i I-2&95.mid)-P[•1
Attorney Hassen rebutted that the appeal did not specify the criteria being
appealed.
ICCA Attorney Phil Arnold presented appellant's rebuttal to Council stating that
the clients receiving the services or the services being provided by ICCA fall
within the residential use of the area.
Public Hearing closed at 8:30 p.m.
Councilor Thompson moved approval of PA 95-101 with the aforestated 3 O{ 1 e
con do is an s�ie°�14th condition that 50°k of the areal Q)(IS"luiq
be a month-to-mouth residential unit with access from Second
Street. on was withdrawn due to lack of a second to the motion.
Councilors Thompson/Laws nits to deny PA 95-101. Roll call vote: Laws,
Thompson YES; Hagen, Wheeldon NO. Motion did not pass.
Qal -4m, AW,& Councilors Wheeldon/Hagen mts to approve PA 95-101 with the aforestated 3
onditions and create a review process to review use within one year. The t
view committee should be made up of neighbors, staff and coo
Councilor Thompson thought the action wool urrevocable within ne
year period. Roll call vote: Laws, Thompson NO; Hagen, Wheeldon YES.uld-A
City Attorney Nolte advised that the Council can only vote based on findings.
Council can ask for vote from Mayor or other Council member who has been
fully apprised of the issue.
IV. UNFINISHED BUSINESS:
1. Memorandum from Parks Commission requesting use of main room in
Pioneer Hall by Ashland Teen Center.
City Administrator Almquist reviewed memorandum with Council.
Jonni Lieberman, representing the Teen Center through Youthworks, added that
their access could be adjusted for special uses by other groups during the year if
sufficient notice was given to allow the Teen Center to adjust their schedule.
Councilors Hauck/Laws m/s approval of use with conditions that community
would be able to use the room with sufficient advance notice to the Teen
Center and that approximately $500 would be reimbursed to the City through
the Youth Activities Levy based on the average amount of revenue that rental
of this room would 8 enerate. Voice vote: all YES. Motion passed.
2. Request by developers of Ashland Retirement Residence for amendment to
SDC standards for Parks, Water and Sewer services.
City Administrator Almquist reviewed the request.
(r.Minwa\I1-2&95jnW-p'.2
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Councilors Thompson/Wheeldon m/s to approve an amendment to the SDC
Ordinance to set the standard to 1.2 for Parks, Water and Sewer services for
congregate living. Voice vote all YES. Motion passed.
3. Request from Carolyn Eidman, through her attorney Kurt Knudsen, to
obtain access across city-owned property (two reserve strips) to allow for
the partitioning of her property at 556 Fordyce.
Postponed to 12/5/95 meeting.
V. ORDIIrANCES RESOLLTMONS & CONTRACTS:
1. Second reading by title only of "An Ordinance amending the Ashland
Municipal Code, Chapter 18.72 of the Land Use Ordinance, requiring the
provision of recycling facilities for all commercial and multi-family
projects."
Councilors Hauck/Hagen m/s approval of Ordinance _. Roll call vote:
Hauck, Hagen, Wheeldon, Thompson, Laws YES. Motion passed.
2. Second reading by title only of "An Ordinance prescribing the regulations
governing water service by the City of Ashland; repealing Ordinance no.
1676, and providing the penalty for violations."
Councilors Hauck/Wheeldon m/s approval of Ordinance _. Roll call vote:
Hauck, Hagen, Wheeldon, Thompson, Laws Yes. Motion passed.
VI. OTHER BUSINESS FROM COUNCIL MEMBERS
Councilor Thompson advised Council that he met with Council members from
Medford, Phoenix and Talent during the League of Oregon Cities Conference to
discuss the regional planning concept. The Councilors expressed interest and
support to further discussions.
VII. ADJOURNMENT
The meeting was adjourned at 9:40 p.m.
Submitted, Catherine M. Golden, Mayor
Rhonda E. Moore
Executive Secretary
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"9TH ANNUAL CHRISTMAS TREE RECYCLE DAY"
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WHEREAS, solid waste disposal and a dwindling capacity in our landfills is a
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critical national problem; and
WHEREAS, garden waste contributes a significant volume in our landfills; and U;i::;
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WHEREAS, Troop 112 of the Boy Scouts of America, with assistance from the
Ashland Parks Department, picked u and chipped over 4,000
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Christmas trees last year; and
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IRUA WHEREAS, the chipped material was used on park trails and as mulch for plants
and did not enter the "waste stream"; and
WHEREAS, the Ashland Lions are supporting this effort by donating volunteer
power and equipment to transport the pick-up crews.
_W5
NOW THEREFORE, I, Catherine M. Golden, Mayor of the City of Ashland, do
hereby proclaim Saturday, January 6, 1996 as:
U.
"CHRISTMAS TREE RECYCLE DAY IN ASHLAND{{
and hereby urge all citizens to set out their tree near the curb on Friday, January 5, to
be picked up on Saturday, January 6, between 9:00 A.M. and 6:00 P.M., and to
consider making a donation to assist the Troop in their community service activities.
L-H
Dated this 5th day of Decembe , 1995.
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Barbara Christensen, Recorder Catherine M. Golden, Mayor
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December 1, 1995
M E M O R A N D U M
TO: Honorable Mayor & City Council
FROM: Brian L. Almquist, City Administrator
SUBJECT: Monthly Report - November 1995
The following is a report of my principal activities for the
past month, and a status report on the various City projects and
Council goals for 1995-96.
I. PRINCIPAL ACTIVITIES:
1. Met with PW staff and Phil Beverly, our engineering
consultants on the Water Filter Plant project, to review cost
data and status of change orders.
2. Met wit Jill Turner and Steve Hall to review status of
Water Fund budget.
3. Had coffee with Councilors Hauck and Laws to discuss
current City issues.
4. Met with Councillor Thompson and Chamber Manager Sandra
Slattery to discuss our request to SOHS to re-establish a
presence in Ashland.
5. Attended Guanajuato Sister City Committee to discuss
activities and exchanges for upcoming 25th anniversary of our
relationship.
6. Attended presentation of Fire Department Strategic Plan.
7. Met with Mercy Flights management in Medford, along with
Chief Woodley, to discuss options for a public/private
partnership.
8. Attended monthly meeting of Chamber of Commerce Board of
Directors.
9. Had breakfast with Mayor Golden and Peggy C. to discuss
status of ambulance service.
1
10. Joined Mayor Golden and Paul Nolte in a meeting with the
Tidings Editorial Board to discuss recent reports on the
ambulance issue and the function of executive sessions.
11. Participated in a telephone conference call between City
Attorney Nolte and three Portland attorneys specializing in
ambulance issues, regarding state laws and city rights.
12. Attended meeting of SOHS in Medford along with
Councillor Hauck and Historic Commissioner Jim Lewis to present
our case for re-establishing a presence in Ashland.
13 . Met with John MacLaughlin and Building Official
Broomfield to discuss department staffing and budget issues.
14. Met with Paul Nolte and Realtor Carlene Hester regarding
a counter-offer on 800 acres of the 1200 acre Imperatrice Ranch
for spray irrigation.
15. Met with City Attorney Nolte and Electric Director
Lovravich regarding lawsuit over electric connection on Grandview
Drive.
16. Attended dedication ceremonies at SOSC for the 'Arts East
and the Student Counseling Center.
17 . Met with Bill Patton of OSF to discuss joint use of
lighting standards with the PNW Museum for banners.
18. Attended Investiture ceremonies for SOSC President Steve
Reno and reception which followed.
19. Attended monthly Council study session.
20. Attended Sister City reception for Univ. of Guanajuato
President Juan-Carlos Romero.
21. Participated in follow-up conference call from Portland
ambulance attorneys regarding legality of City ordinance.
22. Had coffee with Councilors Laws and Thompson to discuss
current City issues.
23 . Attended Community Development strategic planning
presentation.
24. Met with City Attorney, Fire Chief and Peggy C. to
finalize ambulance ordinance.
25. Taught Don Laws class on State and Local Government.
2
26. Attended farewell reception for Steve Hall in public
Works offices and presented service plaque.
27. Met with Ron Bolstad of SOSC and Mike Utoff of Land
Conservancy regarding possible purchase of 50 acre Perrozzi
tract.
28. Met with developer of Ashland Retirement Residence,
Hospital Foundation officials and city staff to consider change
to SDC ordinance for congregate residential facilities.
29. Met with Public Works and Finance Directors to review
status of sewer budget regarding upcoming rate increase for
Council consideration.
30. Met with French Sister City committee.
31. Met with WWTP coord. Paula Brown, City Attorney and
Realtor Carlene Hester to consider counter offer on Imperatrice
property.
32 . Attended three day League of Oregon Cities conference
in Eugene. Participated on panel regarding the effects of
utility deregulation on cities.
33 . Met with Chuck Butler, Alan DeBoer and Duane Smith,
Valley View/99 property owners regarding possibility of Police
contract for services.
34. Met with County Administrator Burke Raymond to discuss
City position on ambulance service in the Ashland area.
35. Had coffee with Councilors Hauck and Hagen regarding
various city issues.
36. Met with college officials and city public works staff
to discuss funding impasse with ODOT on realignment of
Indiana/Siskiyou and traffic light.
37. Prepared third counter offer on Imperatrice property.
38. Had coffee with Medford PP & L Manager Skip Patterson
regarding power supply and related proposals.
39. Met with Chamber of Commerce officials and city staff to
review possible improvement to the interior of the Plaza
information booth.
40. Met with Madeline Hill and Larry Medinger to review
status of SDC amendment for congregate living facilities.
3
41. Attended farewell party for Steve Hall at city
warehouse.
42. Met with local resident Bo Selzer to discuss his
proposal for a portable ice rink in Lithia Park parking lot.
43 . Attended meeting with other city staff and the Mayor at
USFS office to discuss updating the 1985 memorandum of
understanding on watershed management.
44. Had coffee with Councilors Laws and Wheeldon to discuss
current city issues.
45. Met with County officials, along with City Attorney and
Fire Chief to discuss city position on ambulance service.
46. Met with Park Commissioner Al Alsing regarding draft
report from Sluicing Alternatives Committee.
47. Met with Dr. Sammons regarding his request to purchase
strip of city land on Terrace Street.
48. Met with Acting PW Director Olson and Pam Barlow to
discuss review of Sluicing Alternatives report by our consultants
on the original study.
49. Had coffee with Councilors Thompson and Hauck.
50. Met with OSF Exec. Director Nicholson to discuss status
of joint elevator project. Learned it probably will not be bid
until December of 1996.
51. Met with Mercy Flights Attorney Steve Jamieson, their
board chair and manager, along with city reps to discuss possible
public/private partnership.
52 . Attended Chamber "Rapid Response Team" meeting with Ron
and Myra Silverman regarding proposed film institute at SOSC.
54 . Attended annual meetings of the Public Power Council and
Oregon Municipal Utilities in Portland.
STATUS OF VARIOUS CITY PROJECTS:
1. Open Space Program. We have been meeting with Dick
Cottle to discuss the purchase of 3 .5 acres near Ashland and
Guthrie Streets. No new information on the Beagle acquisition on
N. Mountain Avenue. Our revenue stream is now fully committed
until 1999 and any purchase would need to have principal payments
delayed until then.
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2 . Capital Improvement Plan. We have assigned a staff
member to this project and hope to have a draft plan for the
council to consider right after the first of the year.
III. STATUS OF 1995-96 COUNCIL GOALS:
1. Resolve the funding issue for wildfire fuels reduction.
Included in 1995-96 Proposed Budget. Keith Woodley has developed
a work program. The first project was recently completed off of
upper Morton Street. Other projects will recommence this
Winter/Spring.
2. Commit to an ongoing matching grant program for LID
sidewalk construction in existing neighborhoods, not to exceed
$30,000 per year. This is included in the 1995-96 Budget. Kelly
Madding and Pam Barlow have developed a list of sidewalks where
parkrows are feasible. The list of projects has been finalized
and bids were awarded this past week. Construction should begin
the week of December 11 and take several months to complete.
3 . Prepare plan of options for reduction of dependence on
electric utility revenues. Staff conducted a retreat on April 26
to begin to develop options for Council consideration. New
developments at BPA and falling power prices may make this issue
of lesser priority. We expect a news release next Monday
announcing BPA's new rate proposal, which should be the same or
lower than their first proposal.
4. Resolve office building/space needs issue. Planning
Director McLaughlin presented the appraisal report on the Hillah
Temple together with an update of costs at the June 19 Council
meeting. An executive session was held on September 26 to
further refine our position on an offer on the Hillah Temple.
The Council decided to ask Barbara Allen to approach the Hillah
leadership when she returns from Europe. The Mayor Brian and
Barbara will meet next week before the approach is made to define
authority.
5. Develop and implement a citizen/government communication
program which includes citizen input. Staff met initially with
an ad hoc committee to formulate a program and the questions for
a citizen survey. The results of the citizen satisfaction survey
will be presented to the Council on Tuesday, December 5. The
Mayor also appointed a formal Communications Committee which
includes citizen representatives and two Council members. This
committee has been meeting to review the results of the survey
and to develop an ongoing program for citizen input and
information sharing.
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NOTES TO STAFF:
1. Research the costs and feasibility of building a physical
model of the City for demonstration purposes. (Ken Hagen has
presented a prototype at the recent Council study session)
2. Following TPAC adoption of the transportation plan, Staff
is to cost out the various "traffic calming" recommendations and
to report to the Council.
3 . Complete Management Compensation Study and present to
Council prior to 1995-96 salary recommendations. (Council
received on July 5, approved 3% COLA, and requested further
refinement of survey instrument prior to 1996-97)
4. Place on future Council agenda , Councilor Thompson's
proposal of declaring Ashland a "Multi-modal City" and installing
appropriate signage. (At the June 20 study session, Councilor
Thompson requested that this idea be referred to TPAC)
5. The Council concurred with Councilor Law's proposal to
hold quarterly meetings with the Planning Commission to review
one. or more Comprehensive Plan elements. (First meeting was held
on May 30; second meeting in December was postponed due to
conflict with meeting on Hospital restructuring)
6. The Council agreed to bring up Councilor Thompson's idea
of showing off Ashland/Talent products or services, using
economic development grant monies to the Chamber, during the
Budget Subcommittee presentation by the Chamber. (Staff wrote
letter to Chamber requesting that this matter be placed on their
Board agenda this coming Fall) . Councilor Hauck, Jim Lewis and I
met with the So. Oregon Historic Society who agreed to work
towards a cooperative effort to re-establish a presence here and
possibly an Ashland products exhibit (and possibly "green"
products to be sold by the City) .
7. Investigate the cost and feasibility of setting up a
store front for "green products", e.g. energy efficient lighting
items, phosphate-free dishwasher detergent, etc. ( At the June 20
study session, Councilor Reid requested that this idea be
addressed by the newly-formed Conservation Commission)
Brian L. Almquist
City Administrato
BA:ba
6
City of Ashland
PARKS AND RECREATION COMMISSION
REGULAR MEETING
MINUTES
October 24, 1995
ATTENDANCE:
Present: Pat Adams, Al Alsing, Bob Bennett, Teri Coppedge, Laurie MacGraw.
Absent: None
I. CALL TO ORDER Chair Alsing called the meeting to order at 7:00 p.m. at the
Department Office, 340 S. Pioneer Street.
II. ADDITIONS OR DELETIONS TO THE AGENDA None
III. APPROVAL OF MINUTES
A. Regular Meeting - September 26, 1995
Commissioner Adams made a motion to approve the minutes of the Regular Meeting of
September 26, 1995 as written. Commissioner Coppedge seconded.
The vote was: 5 yes - 0 no
IV. REVIEW OF FINANCES
A. Approval of previous month's disbursements
Commissioner Adams made a motion to approve the previous month's disbursements as
indicated by Payables checks #11575 - 11710 in the amount of $131,916.40 and Payroll
checks #8773 - 8918 in the amount of $71,841.58. Commissioner MacGraw seconded.
The vote was: 5 yes - 0 no
V. ITEMS FROM THE PUBLIC
A. Cate Hartzell - Commission's meeting location
Commissioners reviewed a letter from Cate Hartzell requesting that the Commission
consider conducting its meetings at the Civic Center or in such a way that they could be
televised for immediate transmission over the local Public Access Cable Station. Ms.
Hartzell was not present in the audience to discuss her request. In brief discussion,
Commissioners chose to delay detailed discussion on the item until after staff had had
the opportunity to look into procedures and possible cost for conducting meetings in that
manner.
B. Paula Brown - City request for use of park property for wetland project
Paula Brown, a registered Civil and Environmental Engineer from the Rogue Valley
Council of Governments, indicated that the City had requested a wastewater treatment
coordinator and that she was that person. She said that one of the things the Council has
Regular Meeting - October 24, 1995 Page 2
Ashland Parks and Recreation Commission
Proposed wetland pilot project - continued
chosen to do is to look at the possibility of using wetlands to treat wastewater and has
authorized a pilot project to test the concept. She said that she had asked to meet with
the Commission to discuss the possibility of using a portion of park property on the Bear
Creek Greenway for that purpose. She said that 3 - 4 acres would be needed for the
project and that it needed to be near the water treatment plant to remain cost effective.
She said that, at this time, the park property on which the Dog Park was located would
be her first choice but that the area on the opposite side of the treatment plant could
possibly work also.
In discussion with Commissioners factors such as: where the Greenway Trail might be
located, whether or not there were existing wetlands on either site, the necessity for
retaining recreation use on the sites, timeline for the project, and what might happen to
the area once the pilot project time frame was completed were briefly covered.
Commissioners confirmed that Ms. Brown knew that if any of the park land under
consideration were used that it would have to remain open to the public for recreational
use because the property had been originally purchased with federal Land and Water
Conservation monies for the Bear Creek Greenway project. Ms. Brown said that she
understood that stipulation. Commissioner Adams encouraged Ms. Brown to look
further into and consider the area near the sluicing/settling pond. Commissioner
MacGraw said that, at this time, she would prefer to consider the area closer to Quiet
Village rather than the side which includs the Dog Park. Commissioner Bennett
confirmed that the City would be covering the full cost of the pilot project.
Commissioner Coppedge indicated that she would be strongly interested in having the
project enhance recreational and environmental study opportunities as well as serve as a
water treatment facility, particularly if located on park property.
MOTION Commissioner MacGraw made a motion to endorse in concept the City's proposal to
create a pilot wetlands/wastewater treatment facility on a 3 - 4 acre portion of park
property along the Bear Creek Greenway, the specific location yet to be determined, as
presented by Ms. Brown, and, to work with the City to develop a comprehensive
agreement concerning the use of the property. Commissioner Adams seconded.
The vote was: 5 yes - 0 no
C. Open Forum None
VI. OLD BUSINESS
A. Discussion on decision to close Dog Park access to vehicle traffic
Prior to opening up discussion to the audience, Commissioners outlined why they had
made their decision the previous month to close the dirt access way between Nevada
Street and the Dog Park to vehicle access. Primarily the reasons were to improve safety
in that it had been reported to the Commission that cars were traveling very fast along
the route regardless of the 5 m.p.h signs posted and excess dust generated from the
speed of the cars. Commissioners explained that they had chosen what they had
believed would be the most effective, short range solution to the problem indicating that,
as the location for the Greenway Trail and development plans for the area have not been
finalized, that it would be inappropriate to engage in a costly paving project.
Regular Meeting - October 24, 1995 Page 3
Ashland Parks and Recreation Commission
Access to Doe Park - continued
Commissioners indicated that they had not anticipated that the brief walk from Nevada to
the fenced area would create a problem for the dog area visitors. Commissioner
MacGraw said that she particularly wanted those concerned about the closure to
understand that although it was Greg Williams, owner/operator of Ashland Greenhouses,
who brought the safety and dust issues to the Commission that it was solely the
Commission's decision as to how the issues would be addressed. Commissioners asked
Mr. Williams to present his concerns so that interested persons in the audience could
hear them directly.
Mr. Williams indicated that his primary concern was the speed with which cars went
along the dirt access adjacent to Ashland Greenhouses because his employees are
frequently in the area. He also explained that, prior to the dog park area having been
opened, the only traffic which used the access were his business vehicles and the
occasional City vehicle. He said that, now that the Dog Park was attracting so much
use, it was being used much more like a city street than just a utility access.
Several members of the audience who were concerned with the Commission's decision
to close the dirt access to vehicle traffic spoke of their concerns. Among those who
spoke were Joanne Danton (995 Oak Street), Lisa Ennis (225 W. Nevada) and Bob
Davidson (1552 Woodland Drive). In voicing their concerns, they indicated that when
they had heard that the vehicle access route to the dog area would be cut off they were
alarmed for the following reasons: that the dogs became so excited when going to the
dog park that it was difficult to control them and that the walk from Nevada to the
fenced dog area would create real problems, that many elderly people take their dogs to
the area and the walk would be difficult for them, and that parking problems would be
created on Nevada and Helman disturbing the neighborhood and creating more of a
traffic hazard with very excited dogs getting out of cars on a real street. Mr. Davidson
indicated that he was one of the guilty ones who he knew drove too fast down the dirt
road, that he had made a real effort to keep it slow since the issue had come to his
attention, but that the 5 m.p.h. which is posted can't really be maintained by most cars.
Other audience members generally concurred that until the sign was posted which
indicated that the access would be closed to vehicle traffic, they had not paid much
attention to the speed sign -- but were now. Mr. Williams concurred that since the sign
went up, cars were driving much more slowly than they had before which has improved
both the safety problems and cut down on dust. Various members of the audience
expressed their apology indicating that now that they were aware of the speeding and
dust hazard, they would pass the word and slow down.
In general discussion with Commissioners, audience members understood that the
Commission did not believe that a paving project at this time was wise in that a final
design plan for the Greenway has not yet been developed. However, everyone
concurred that there was a problem which needed to be addressed and audience members
indicated that they would be very active with their "grapevine" to make as many users as
possible aware of the problem. Joanne Danton indicated also that, having been in the
audience this evening, she was now aware of the possibility that the area which is now
Regular Meeting - October 24, 1995 Page 4
Ashland Parks and Recreation Commission
Access to Doe Park - continued
being used for the dog park might be taken over for a wetland pilot project. She
indicated that if that area were the one chosen for the pilot project that she would be
very alarmed if there we not plans to put the dog park in another location.
By consensus, the Commission asked staff to place some kind of appropriate man-made
material on the dirt to help control the dust and asked the dog park users and Mr.
Williams to help monitor the speed issue.
B. Report on usage of Pioneer Hall on Friday nights
Commissioners reviewed a memorandum from staff regarding the usage of the main
room in Pioneer Hall on Friday evenings. While in the process of review the needs of
young people in Ashland, Jonni Lieberman, Teen Center Director, requested that
Commissioners consider allowing the Teen Center to use the main room in Pioneer Hall
on a regularly scheduled basis. She indicated that it would greatly enhance the variety
of programming which she would be able to offer. Having reviewed the information
about the frequency of usage on Friday evenings by renters, Commissioners indicated
that they believed that opening the main room to the Teen Center on Friday evenings
would be of greater benefit to the community than by keeping it held open for private
rentals. By consensus, the Commission decided to make a recommendation to the City
Council to allow the Teen Center to regularly schedule the main room in Pioneer Hall
on Friday evenings at no additional rental cost with the exception that the Community
Center Coordinator have the option of scheduling special events which would benefit the
entire community on an occasional basis with ample notice to the Teen Center Director.
VII. NEW BUSINESS
A. Discussion regarding O.S.F.A. donations to parks system
Commissioners reviewed a memorandum from staff which indicated that some members
of the Shakespeare board were interested in the Commission's opinion as to the manner
in which the Festival would make its donation to parks this year. Essentially, within the
last year the Ashland Parks Foundation has been established and the Festival was
inquiring as to whether the Commission would prefer for the donation to be made to the
Commission, as in previous years, or to the Foundation.
During discussion, two different points of view were presented. Commissioner Adams
indicated that she felt that the donation should continue to be made as it has been in the
past; that is, directly to the Commission as a revenue source so that, in effect, it offset
the amount of property tax dollars which needed to be generated to support the parks
system. Commissioner Alsing presented an opposite point of view indicating that he
believed that if the donation were made to the Foundation it would enhance the
Foundation's ability to generate additional, substantial donations and, as the Festival's
donations accumulated over the years, the Foundation would be in a better position to
offer the parks system another stable means of support other than the park tax levy.
Regular Meeting - October 24, 1995 Page 5
Ashland Parks and Recreation Commission
O.S.F.A. donation - continued
MOTION After animated discussion among all Commissioners, Commissioner MacGraw made a
motion to recommend to the Festival Board that it split its annual donation of the
proceeds of one performance with half going to the Commission and half going to the
Ashland Parks Foundation. Commissioner Coppedge seconded.
Commissioner MacGraw indicated that she could see both points of view and felt that by
splitting the donation both the Commission's annual budget and the Foundation could
both benefit. Commissioner Adams indicated that the idea would be more acceptable to
her if the split were weighted 2/3 to the Commission and 1/3 to the Foundation.
The vote was: 3 yes - 2 no (Adams, Bennett)
A second topic under consideration was that if the donation were made to the Parks
Foundation, should the donation be made in such a manner that the principal would be
held in trust and only the interest earned expended. Again there were differing points of
view among Commissioners. Commission Adams said that, if the Festival chose to
make the donation to the Foundation, she believed that use of the principal should not be
restricted; that decisions on how the monies should be spend should remain with the
Foundation Board to be used in whatever manner it felt would be in the best interest of
the parks system.
MOTION Commissioner Adams made a motion to recommend to the Festival Board that if it chose
to make its annual donation, all or in part, to the Parks Foundation that there be no
restrictions placed on use of the monies. Commissioner Coppedge seconded.
The vote was: 3 yes - 2 no (Alsing, MacGraw)
At the close of discussion, Commissioners indicated that they realized that it is entirely
the Festival's choice as to how it makes its donation, and, that the ideas expessed in the
above motions were simply a response to the Festival's request for the Commission's
opinion.
B. Authorization to advertise for bids for tree work
MOTION Superintendent Gies indicated that staff needed authorization to advertise for bids for the
pruning work which the Department contracted out each year. Commissioner Adams
made a motion to authorize advertising for tree work. Commissioner Coppedge
seconded.
The vote was: 5 yes - 0 no
VIII. COMMUNICATIONS and STAFF REPORTS None
IX. ITEMS FROM COMMISSIONERS
A. Commissioner MacGraw - ropes course
Commissioner MacGraw said that she would like a report on the progress of the S.
Oregon Adventure Ropes course with Mr. Hilligoss and his board possibly attending the
next meeting.
Regular Meeting - October 24, 1995 Page 6
Ashland Parks and Recreation Commission
X. UPCOMING MEETING DATES(S) and PROPOSED AGENDA ITEMS
Chair Alsing reminded Commissioners that a Study Session on the development of North
Mountain Park site had been scheduled for Monday, October 30, 1995 at 7:00 p.m. at
the Hunter Park Building.
A Study Session on operations at the golf course was set for Tuesday, November 11th at
the Department Office.
The next Regular Meeting was scheduled for Tuesday, November 28, 1995 at 7:00 p.m.
at the Department Office.
XI. ADJOURNMENT By consensus, with no further business, Chair Alsing adjourned the
meeting.
Respectfully submitted,
L ) i"1
Ann Benedict, Business Manager
Ashland Parks and Recreation Department
ASHLAND HISTORIC COMMISSION
Minutes
November 8, 1995
CALL TO ORDER
The meeting was called to order by Chairperson Jim Lewis at 7:35 p.m. Members present
were Terry Skibby, Jim Lewis, Keith Chambers, Bill Harriff, Fredricka Weishahn, Larry
Cardinale, and Cliff Llewellyn. Also present were City Council Liaison Steve Hauck,
Planning Director John McLaughlin and Secretary Sonja Akerman. Members Bill Emerson
and Casey Mitchell were absent.
NEW MEMBER
Lewis introduced Cliff Llewellyn, who was appointed to replace Chloe Winston.
APPROVAL OF MINUTES
Skibby moved and Harriff seconded to approve the Minutes of the October 4, 1995 meeting
as submitted. The motion was unanimously passed.
STAFF REPORTS
PA 95-120
Site Review
88 Granite Street
Mark Reitinger
McLaughlin explained this request is for the construction of a substantial addition to the
Perozzi House, which is on the National Register of Historic Places. Mark Reitinger,
architect for the project, has been to the Review Board and attended the August 2nd
meeting of the full Commission. Since it is on the Register, review by the Historic
Commission is required. The City's local control is the Site Design and Use Standards,
which has been adopted by the City Council. Another level of review is by the State
Historic Preservation Office (SHPO). Since the property has received the tax freeze benefit
for the last 14 years and will be under the special assessment through June 30, 1996, SHPO
approval would be needed prior to construction. The applicant's letter is in error, as it
stated this benefit had already lapsed. The proposal is to enlarge the master bedroom area
upstairs and construct a conservatory bridge to the existing guest cottage. The addition to
the upstairs would be visible from the front and side. Also, the existing flat roof from a
previous addition would become a pitch roof.
McLaughlin noted this was a tough decision for Staff. The owners are proposing the
remodel/addition to meet their specific needs. The architect has submitted the best design
of matching the existing home and it meets the standards we have in place, even though the
addition will be massive. He also related he called SHPO about this,but the plans have not
yet been submitted. Again, this is a different level of review. Unfortunately, McLaughlin
said, our standards do not refer to National Register status. We only have the text and
graphics in the Site Design document.
Skibby recounted the Review Board comments. He said he personally objects to the change
of the front elevation and the double gable. He then passed around composites he did with
photos depicting the addition and how it will look from the front and side. Reitinger, he
related had presented an alternate design to the Review Board with a lower roof line,
however, the original design has been submitted. This is a major change to the front
elevation.
Lewis stated SHPO has stated in the past it is not looking for duplication. However, if there
is a need to increase the square footage, the roof will have to change. He said he has faith
in the architect, who is also cleaning up previous addition lines.
Chambers conveyed the front elevation as Skibby reconstructed in the photo does not feel
that bad to him. While it is not as successful from the side, he feels the front is probably
the best design for the addition.
Llewellyn asked if the hip roof were extended in front and moved back, would there be
enough head room. Lewis said there would not be, and added if there was more of a roof
line, it would be more massive. The gable, he said, is not that bad, and it would need some
architectural detail as shown in the plans. He again stated Reitinger is an excellent designer
and feels he thought about this addition quite a bit. He agrees it is massive, but said you
can't make everybody happy.
Weishahn said she feels this was a humble house to begin with. After looking at Skibby's
composite, she said she does not feel it looks so bad. In fact, another gable might accent
the original one. Skibby said he dislikes the double effect.
Chambers asked if Reitinger bad submitted any alternative plans. McLaughlin and Skibby
said Reitinger had attempted to trim down the roof, but the owners felt the original design
would fit their needs better.
Harriff asked about SHPO review. McLaughlin answered if SHPO does not approve the
design, it is a possibility the owners would wait until the tax freeze was up in July, then go
ahead with the project. Harriff said the front elevation doesn't bother him. Often, items
are repeated and he likes the symmetry. He would not like to see this house taken off the
Register, however. He said he realizes citizens have passed tax relief laws such as the
special tax assessment to help owners restore and rehabilitate structures. However, owners
have the right to make their homes more livable for them.
Skibby said the taxes have been reduced by $1260 this year, so the owners have saved
approximately $15,000 by being in the program.
Ashland Historic Commission
Minutes
November 8, 1995 Page 2
Chambers stated you always try to get the best out of a given situation, and overall, he sees
the design as a lot better than what we could be looking at. The owners will be putting a
lot of money into the addition and he feels they would want something tasteful.
Skibby asserted he did not want this to set a precedence. Harriff countered he hasn't seen
this in the past. Skibby then asked how the new ordinance would affect this property.
McLaughlin said the existing standards would still need to be used. Lewis added since
enough of the original house exists, it would still be an addition/remodel, not a demolition.
McLaughlin agreed.
Harriff asked what would happen if the Commission passed a motion, but asked for SHPO
input on concerns such as repetiveness and massiveness. Skibby said he would feel
comfortable with deferring these concerns to SHPO. McLaughlin noted SHPO has another
level of review and uses different criteria, as it has different concerns. It has to look at
National Register status. If the owners get a building permit without SHPO approval first,
they could be required to pay back taxes while under the special assessment program.
Lewis agreed with McLaughlin the design meets the existing criteria. McLaughlin admitted
there is a hole in reviewing National Register buildings.
Chambers moved to recommend approval of this Site Review, but with some reservations
that have to do with mass of the front gable addition and the extensive changes to the side
elevation, and would further like to see the Minutes sent to SHPO for its input. Harriff
seconded the motion. Weishahn noted she got the impression Reitinger had played around
with many different designs and feels he ended up with the most reasonable one. The
motion passed unanimously.
NEW BUSINESS
AL Alsing - Historic Photos
Al Alsing said he recognizes the Historic Commission is interested in historical projects, and
described one he is working on. He was able to obtain Glen Simpson's collection of
approximately 300 glass negatives depicting all aspects of the Ashland area from the late
1800s to the early 1900s. He is now working with Southern Oregon Historical Society
(SOHS) and would like to identify all the photos. In 1928, the Tidings did an article about
Newton DeHaven who used to work for Simpson. Simpson was going to throw away the
negatives, but DeHaven was able to obtain them. Craig Hofarth bought them from
DeHaven. Alsing said he had known about and tried to obtain the slides for 20 years, and
finally succeeded last year. He has since donated the glass negatives to SOHS with the
stipulation the entire set of photos be placed in the library. Before photos can be made
from the negatives, however, extensive work needs to be done on each one. SOHS has
thousands of glass slides from the Peter Britt collection, and cannot afford to take on this
project at this time, as it costs $55.00 to restore each slide, which is done in Seattle. Alsing
said a few Ashland residents have volunteered and donated some money, but more is
Ashland Historic Commission
Minutes
November 8, 1995 Page 3
needed. If anyone wants to donate money, it can be done through SOHS (with the
stipulation it go into the SIMPSON FUND). All help will be appreciated.
Alsing also said it was unknown who took most of the photos. Skibby said F.L. Camps took
some of them.
The Commission thanked Alsing for all the work he has done in getting the negatives.
BUILDING PERMITS
Permits reviewed by members of the Historic Commission and issued during the month of
October follow:
347 North Main Street Bob Dreiszus Remodel
323 High Street Charles/Grace Walker Repair Porch
353 East Main Street Dom Provost Repair Window
268 Van Ness Avenue Dennis Hofer Remodel
270 Fourth Street Frank Papen Commercial Bldg
140 Central Avenue Lois VanAken Enclose Deck
98 Pine Street Anne Pollack/Bob Kuenzel SFR
201 Gresham Street Bill Ashworth Remodel
259 "B" Street Steve Sacks Roof/Dormers
115 East Main Street Blue Heron Gallery & Gifts Sign
102 Will Dodge Way Low Down Sign
629 "A" Street The Listener Sign
REVIEW BOARD
Following is the schedule (until the next meeting) for the Review Board,which meets every
Thursday from 3:00 to at least 3:30 p.m. in the Planning Department:
November 9 Lewis and Skibby
November 16 Skibby, Weishahn, Lewis and Chambers(?)
November 23 Thanksgiving Day
November 30 Skibby, Weishahn, Cardinale and Llewellyn
OLD BUSINESS
Street Naming Committee
A list of possible street names was distributed. Lewis said the list was a result of going
through Marge O'Harra's First 130 Years, the Heritage Landmarks List, cemetery lists and
the 1900 Ashland census. McLaughlin suggested a brief context for each name because
Engineering requires a form to be filled out stating why the street name was chosen. Skibby
will set up another meeting, probably for November 29th at 4:00 in the Gresham Room
again.
Ashland Historic Commission
Minutes
November 8, 1995 Page 4
Golden Spike Marker
Lewis reported the Street Department wants the marker moved because it doesn't want
anything to happen to it. Right now, it is in the 'B" Street yard, but large equipment moves
around inside the yard and it could get damaged. Since there is no place in the public right-
of-way to move it near its original location, it was decided to have it moved in the vicinity
of the new Railroad Park, with the spot to be picked by Lewis and Skibby.
Ashland Location of Southern Oregon Historical Society
Lewis reported he had met with Brian Almquist, Hauck, and the SOHS Board of Directors.
He said Almquist was very eloquent in speaking of the need to relocate an Ashland branch
of SOHS, and offered the Community Center as a possible site. Although Brent Thompson
was unable to attend the meeting, he had suggested the basement of Roger Ledbetter's
building on the comer of Third and East Main Streets, and wanted the Chamber of
Commerce involved. Hauck said the Board has had discussions on this and it sounds as
though it could happen. Lewis conveyed the budget was already set for this year, but in the
future it sounds good. Almquist will pursue the matter. In the meantime, the Board was
thinking of ways to start something as soon as possible with photos and displays it already
has in possession.
Chambers said the Dankook University building across from the Mark Antony is also a
possibility for periodic displays. He knows the owners and they would probably rather see
SOHS displays in their building than let it sit between their displays.
Historic Preservation Ordinance
McLaughlin reported that on November 16 at 7:00 p.m. in Wesley Hall (Methodist Church
on North Main Street), George Kramer will give a slide presentation on the Historic District
and will talk about why we have historic preservation. It will be an open house style where
interested people can ask questions. He said the Historic Commission should attend, and
will be notified.
He also noted the Board of Realtors sent a copy to the State Board, who in turn replied it
is concerned about the ordinance and will join Oregonians In Action to appeal it to the
Land Use Board of Appeals (LUBA) if necessary. He said he hasn't heard much from local
realtors.
Lewis commended Kramer's question and answer handout. He also noted he had talked
with Tim Bewley, who offered to do a call in show on the Historic Commission. Lewis
suggested the show focus on the ordinance.
Ashland Historic Commission
Minutes
November 8, 1995 Page 5
NEW BUSINESS
Goals
Hauck reminded the Commission to send in the top three goals of the Historic Commission
to the City Council, as the Council will have its goal setting session soon.
The goals include the passage of the Historic Preservation Ordinance, obtaining Certified
Local Government (CLG) status, and revising the design standards.
ADJOURNMENT
It was the unanimous decision of the Commission to adjourn the meeting at 9:20 p.m.
Ashland Historic Commission
Alinmes
November 8, 1995 Page 6
AD HOC COMMUNICATION COMMITTEE
November 9, 1995
4:00 p.m, - Jury Room
Meetin LWQUAej
Members Present: Councilors Don Laws
Christensen; Staff Dick Wanderscheid; and Members Carl Beal, Joe E
, Ken Hagen and Steve Hauck; Recorder Barbara
Farwell, Al Bodin, Hal Cloer, Joanne Eggers and Cate Hartzell.
ckhardt, Brice
The meeting was called to order at 4:05 p.m.
Everyone introduced themselves.
Laws directed Wanderscheid to hand out the May 9, 1995 memo which led
creation of this committee.
to the
Laws then went over the memo and discussed the three areas it addressed and explained
the progress in each area. He explained this was a temporary
study the issues and make a report with recommendations to the Cit o
improve communications. committee which will
Y Council on how to
Bodin wanted to know how Ion
know if this would be a g the committee will be meeting,
hoc committee that will d sband Permanent committee. Laws responded this sca temporary ad
`A upon completion of its work.
Laws then talked about the Citizen Planning Advisor
responsible for citizen input. Farwell stated that CPAC y Committee was only foCrPcitizen l p�t on was
Planning issues. Laws felt that Planning issues are related and he would like to see the two processes integrated into one.
g communication issues and other communication
Laws then asked members what would be a preferable future meeting
4:00 worked well for him. Hartzell said this time works on some days,doesn't. g time: Cloer said
and some days it
Laws wanted to know how often the committee wanted to meet. Eckhardt said it s
meet again in two weeks. Hauck said it was Thanksgiving in two weeks. Farwell
suggested the next meeting should be it three weeks on should
discuss the survey results.
November 30 at 4:00 p.m.) to
Farwell wanted to know how the firm was selected to do the survey
size was decided upon. Wanderscheid stated the firm was selected after a Request for
Proposal was sent to companies that do these and how the sample Q
wanted accuracy of the report and this dictated a types Of surveys.
of 400.
Y The City designated the
Hartzell stated she had wanted to be involved in the development of the survey. She
would have liked to have a question asking if the person surveyed had attended a
Planning Commission or Council meeting in the last six months. Christensen said the
survey was based on what all citizens thought, not just those who attended meetings.
Laws said he felt Hartzell's question was a good one and should be included on future
surveys because it would be nice to know if those surveyed were involved in City
i activities. Hartzell said there were other gaps in the survey. Hauck responded the
number of questions were limited and other questions could be added to future surveys.
I' Eckhardt wanted to know if the committee would be around long enough to review the
I, survey and suggest new questions for future surveys. Also, he said he felt the purpose
of the committee was to draw people into the process. He felt the survey could be used
to popularize ways to get people involved. Most issues only have a few people involved
and he would like people to get involved with the committee.
Bodin said he had reviewed the survey and found many of the questions difficult to
answer off the top of his head and was afraid the results will be skewed because of this.
Laws stated this was a an roblem with
p y survey -- you only get immediate answers.
Hauck pointed out the survey was pre-tested before it was done.
Bodin wanted to know how long it took to do the survey. Wanderscheid responded
eleven minutes. Cloer wanted to know the cost. Wanderscheid responded about
$7,500.
Hartzell said she was going to use the survey to ask some people to see how they would
answer the questions. Laws stated surveys are only one tool, there are other things we
need to do; no one way is perfect and we need a multiple approach.
Hartzell wanted to know if Council did a debriefing on how goal setting went last year.
Laws stated the Council talked about it. Hartzell wanted to know if the City is getting a
lot of written responses to 1996 goal setting.
Eckhardt stated we need to define the basic purpose of the committee. He said he had a
draft proposal which he could present to the committee. He also said the goal was to
improve communication and that the scope would be any method that worked to
implement the goal.
Bodin wanted to know why the group was formed, and Wanderscheid stated it was in
response to the City Council goal and the staff memo to the Council on ways to
implement the goal. Cloer pointed out this has been going on for years and the Council
goal only emphasized it more.
Ad Hoc Communication Committee 2
Minutes
November 9, 1995
YI
Farwell stated there are a number of levels or spectrums of interaction with the City. He
said the lack of trust comes up at elections or with business transactions with the City.
Other people take the City for granted. He said what was needed was to create a sense
of bounding to the community. This is a high educational effort. The Council needs to
invite and stimulate citizens to get involved and come to meetings. Usually, only
controversy brings out citizens.
Laws said we have 17,000 citizens and seven elected officials. It is difficult to know
what these people think. Susan Reid always talks about the City communicating to and
educating citizens better than we have done in the past. This is an ongoing problem in all
democracy and part of the motivation behind the City Council's communication goal.
Bodin felt the committee needs to brainstorm on how to improve communication to and
from the City. Hartzell felt this was a good idea and said this committee has a lot of
brain power. By using a wide open process, she said this group could come up with a lot
of good ideas. Laws agreed and felt we should do a brainstorming session at the next
meeting. Beal stated the survey will give us a theoretical idea of what people think and
the phone question will give us an idea of the number of contacts with the City.
Eggers stated she felt people don't know how to communicate ideas to the City. There
is a perception the City doesn't accept new ideas and she would like to work on a
process to help people communicate new ideas to the City.
Bodin said we need to ask citizens "what can we do to get you involved"? Eckhardt said
just the fact the committee exists will help. This is the first such committee formed by
the City and it is a good idea.
Eggers said she felt the Parks Commission should be included in this committee. Laws
responded if Parks is represented, what about the hospital? Eggers stated we are all us
and we need to keep that in mind.
Cloer stated the mixture of this group could result in a good communication process.
Eggers'said that since we are talking about a process, it could work with all City bodies.
Hartzell seconded the idea to invite the Parks Commission to be involved with this group
and it should formally be asked to join. Hagen said there has been a lot of interaction
between Parks and the City Council and it should be included in this process. Eggers
said the Parks Commission should be asked to join now. Eckhardt felt maybe it should
be invited only as issues involving the Parks Commission come up. Laws felt it was good
to include Parks and said we could ask the Mayor to appoint a member of the Parks
Commission to the committee.
Ad Hoc Communication Committee 3
Minutes
November 9, 1995
I
I
Christensen stated Parks may have ideas about ways to communicate that would be
different and beneficial. Hauck felt the Parks Commission should be involved, but only
on a voluntary basis. Any ideas on implementation would also be voluntary.
I
Bodin said he felt we ought to meet weekly and focus on how to motivate people to be
involved.
Hagen said it is important for people to understand they have to play a role by writing
letters, making calls, and attending meetings. He has told people their job did not end
when he was elected. He feels frustrated in that he has bent over backwards to get
people involved, but the vast majority are just not involved and thus have no ability to
effect change.
Laws said at the next meeting, we will decide on chair and vice chair positions, do a
brainstorming session, then narrow ideas down and go to work on them. .
Beal suggested everyone talk to five people and ask what would get these people more
motivated and involved. Hartzell said she would do the same thing, but ask people what
do you need to get involved. For example, some people won't go to night meetings,
some feel intimidated on TV. She also wanted 3-5 minutes on the next agenda to talk
about each person's priorities.
Laws wants to do true brainstorming at the next meeting. He suggested throwing out all
ideas with no criticism, then narrowing and focusing them down to see how they fit
together.
I�
Hagen said the minutes of this meeting should be sent to the Parks Commission and
Hospital Board.
(' Laws told Wanderscheid to formally request a member of the Parks Commission become
a member of this committee.
Hartzell wanted a good notice of the next meeting in the Tidings.
I
Cloer was concerned the group might get too big to accomplish anything if a lot of
people come to the meetings. He felt the committee should produce a product that will
then ensure that more people become involved.
Hartzell said she wanted interested people to come to the committee meetings and said
this committee should be highly visible.
Eckhardt asked that each member put together an idea of the group purpose for the next
meeting.
Ad Hoc Communication Committee 4
Minutes
November 9, 1995
Bodin asked how often and how long future meetings will be. Laws stated it is hard for
many people on this committee to meet as often as weekly because of other
commitments, so he felt every two to three weeks for one or one-and-a-half hours is an
appropriate time commitment.
The meeting was adjourned at 5:15 p.m.
Ad Hoc Communication Committee 5
Minutes
November 9, 1995
ASHLANDCONSERVATIONCOMMISSION
MINUTES
OCTOBER 18, 1995
APPROVAL OF MINUTES
Members in attendance were Moats, Chapman,Buck,Hagen,McCory,Evans,Otte; staff present were Wanderscheid and Pearce.Commissioners
absent were Cooper and Hutchinson. Minutes were approved as amended.
At this time Chapman asked staff for an explanation of the difference between the Chamber's RCM (Resource Conservation Manager)positions and
the City's RCM position.Wanderscheid explained the Chambers's position will review commercial or business accounts,the City's RCM will review
only the City's account,Otte reviews the school district accounts and Moats will review the college accounts.
PUBLIC FORUM
There was no one to speak during the public forum this month. -
ASHLAND SANITARY UPDATE
A.Recycled Products Fair-The Recycled Products Fair was a success. It was smaller this year than last year with 19 booths.There was television
coverage by one station.There was a tie in the adult category.The winners were: Spoonfolks and Gracenotes.The youth category winners were:
first place Charlie Morgan and gang and second place Dwight Pickering.The first annual Recyrier of the Year award was presented to Joanne
Navickas from the Post Office.
Buck recommended at next years Recycling Products Fair there be examples or displays on Precycling. Hagen suggested the Commission work on
this.Wanderscheid suggested having precycling classes using the Recycle Center classroom scheduled during the fair.Amhrein stated that
precycling should be the next subject to start on in the schools.
Hagen suggested next year at the Recycled Products Fair the big tent be shifted out Into the middle of the street to allow circulation all the way
around the tables.This would also allow easier handicapped access.
COMMITTEE REPORTS
A. Precycling/Source Reduction Committee-Buck reported. Members in attendance at the subcommittee meeting were Buck,Chapman, Hagen.
Also In attendance were Amarotioo and A mrhein. Buck submitted two drafts of a letter which will be submitted to grocers and restaurant owners, it
outlines who the Conservation Commission is and what they are trying to with do precycling and source reduction and Invites them to become
Involved.Discussion Included staying positive,keeping it succinct,making no threats as to removing products from the shelves,landfill closing and
• Increased disposal costs,packaging alternatives.Otte recommended the subcommittee take the suggestions,continue to work on the letter and
return to the full commission with a finished product Wandersoheid asked if this subcommittee will take on the role of finishing the video.Hagen
stated the subcommittee will assume responsibility for completing the video.
Karen Amarotioo reported she spoke with Gary Stevens from Jackson County Health Department Stevens told Amaroticc there are currently no
guidelines on container reuse.Stevens suggested that if a restaurant was willing to purchase reusable containers that could be put through
commercial dishwashers then customers could use such containers for takeout Mother scenario is If the customer brings their own container and
the restaurant puts the food in the customers container for take out.A successful example of this type of process is the returnable coffee mug.
Stevens offered to attend a full commission meeting to answer any questions.Wandersoheid suggested when the subcommittee has summarized
its findings and scheduled a meeting with the restauranters,then Invite Stevens.
Hagen Informed commissioners If they found violations of polystyrene ban they should get a sample of the product to Wanderscheid and he will
follow up with It.
B. Education-Moats reported.Members in attendance at subcommittee meeting were Moats, Buck,Hagen. Sooni Viani also Mended.At this
subcommittees first meeting they discussed establishing goals for the subcommittee,working off of past successes,advertising campaigns and use
of advertising or public relations specialist,publication ideas including TV,radio,banner over Main Street,utility newsletter,grant writing.Viani
suggested the School District be involved in a green audit.This is a process where a review is conducted of materials purchased for use within the
district.Otte volunteered Viani to coordinate the audit
Hagen suggested that we create an overall umbrella in the form of a promotional logo along the lines of"Sustainable Ashland'or"Resource
Efficient Ashland'to include all parts of the programs that Ashland has that could fit under that umbrella.We can then use the same promotion
campaign with the idea that people respond well to feeling like they are part of something bigger. This would allow efficient use of budget dollars
and the success of one program could benefit another program.
Wanderscheld explained that the Conservation Division as well as Ashland Sanitary sponsor Grizzly football which has great demographics as far as
getting the attention of Ashland people.We could add additional ads from the Conservation Commission. Otte challenged the Commission to have
something ready for next year's football seasons.This advertising campaign could be networked with school curriculum.This combined process
could involve a large cross section of individuals.Evans mentioned the school lunch program that Is currently being discussed in Ashland. Hagen
felt this might be another opportunity to open dialogue regarding packaging.
C.Tree Free-Evans reported.Members in attendance at the subcommittee meeting included Evans,Mccory,Hagen.This group organized
themselves and began to look for additional Information on tee free paper.This information will be complied as to different types of products which
are tee free,where they are available,costs and samples.One fact discovered in the research is that keynaf can be recycled with paper fiber.In
some mills It is actually used to supplement paper content because the fiber lengths are long enough to be a good match for paper.Other tree free
products are hemp,espardo,hops.Otte reminded the commission that as alternative processes and products are introduced that all environmental
issues must be assessed.Wanderscheid informed the commission Rocky Mountain Institute has received a grant to use keynaf paper in their
newsletter.The Gty receives this newsletter and will bring a copy when it comes in.
Hagen stated we also need to help the city set policy for paper use.Wanderscheid encouraged the commission to invite Terry Lorenz from State
Services Purchasing Agent to talk to the City,the College and School District. Otte stated we also must train the worker not just the policy makers.
Amrheln Informed the Commission Unisource has a source for tree free paper.They will submit a price list to Amrhein. (Ursa Major has been using
this material as well as Artisan Press.)Discussion Included Informing other printshops about the material,encouraging the use of aRematiave
materials despite the cost,requesting the Inclusion of the product as an option at printshops,creating a"report card'on businesses so consumers
know what is available and where,educating consumers to ask for these products.
Hagen suggested printing the utility newsletter on alternative paper to Include what the paper is made from.Buds suggested creating a local or
regional green pages.This type of publication is generally paid for by green business advertisements.
Otte encouraged staff to reduce margins on packets to 1/2 Inch,to use off white unbleached paper only(no colors),two sided copies,smaller font.
II STAFF REPORT
Graywater-Staff had anticipated having a written copy of Paula Brown's report on reuse of effluent from the treatment plant.Wanderscheid
submitted an oral report.The report stated it would cost$25 million dollars to put a system on line to Irrigate our parks and still not use all of the
water.Once the park's system is on line It would be relatively Inexpensive to add additional private lines. Additional fads will follow and staff will
present them to the full Commission. Discussion included health Issues,true savings of gray water systems,reuse,sustainability,new technologies,
alternative technologies,education of the public through workshops and/or signage,water precycling versus water recycling,real costs of water,
enabling waste.
Next subcommittee meetings will be:
Precycle October 25 3:30p Blue Mountain
Education November 1 6:00p 351 Walker
Treefree November 8 5:00p Good Room
NEW BUSINESS
A.Wanderscheid informed the Commission he and Lowovich will submit an issue paper on Two Way Metering to the full Commission on November
29th.This paper will include a regional prospective with a recommendation for the Commissioners to review and submit to Council.
(I COMMISSION ITEMS
Buck announced there were two upcoming workshops commissioners might be Interested in:Youth,Violence and Racism conducted by the Police
Department on October 28th and the Ferrocament Tank workshop September 29th and 30th.
Hagen suggested that the Info Board at the Recycling Center include Information or flyers on any and all Environments!programs available in our
region similar to the board at the Chamber that tells about events or programs available in the valley.Hagen also suggested a contest through the
school for a efficient toilet water saving device.Otte suggested the Tools of Technology pass at the High School.Wanderscheld suggested the
Giant Flush Off.
ADJOURNMENT
Meeting adjourned at 9:20 p.m. (The next Conservation Commission will be Wednesday November 29th,7 p.m.at the Council Chambers.)
ASHLAND CONSERVATION COMMISSION 2
MINMTES
OCTOBER 18, 1995
Monthly Building Activity Report: 10/95 Page 1
I Units Value
SINGLE/MULTI-FAMILY & TOURIST ACCOMODATIONS: .
Building:
ADDENDUM 1 -8, 000
ADDENDUM/ADDN OF GARAGE 1 3,500
ADDITION 1 32,000
DECK 1 8,500
ENCLOSING DECK 1 3 ,500
FENCE 3 1,564
FIRE SPRINKLER SYSTEM 1 2,515
GARAGE 1 12,495
PATIO COVER 1 7,500
PORCH ADDITION 1 20,000
REMODEL 6 128,000
REMODEL & ADDITION 1 10,400
REPAIR PORCH 1 2 ,500
REPL-JOISTS/PLMBG/GFAU 1 2 ,560
REVISION TO SFR 1 0
ROOF/DORMERS 1 6, 000
SFR 4 636, 949
SPECIAL INSPECTION 1 55
VOIDED ON 11/09/95 1 10,400
Subtotal: $ 880,438
Electrical:
ELECTRIC 9 9, 362
SERVICE 1 130
SERVICE CHANGE 1 700
TEMPORARY POWER 1 150
VOIDED ON 11/14/95 1 350
Subtotal: $ 10, 692
Mechanical:
2 GAS LINE/FURN/WTR HTR 1 900
GAS LINE 1 350
GAS LINE & GAS STOVE 1 1, 500
GAS LINE EXTENSION 1 50
GAS LINE ONLY 1 50
GAS LINE/FURN/WTR HTR 1 800
GAS LINE/FURNACE/1 BR CIR 1 2,200
GAS LINE/GAS FURNACE 2 5,442
Monthly Building Activity Report: 10/95 Page 2
# Units Value
SINGLE/MULTI-FAMILY & TOURIST ACCOMODATIONS:
Mechanical:
GAS LINE/GAS STOVE 2 4,159
GFAU VENT 2 6,953
MECHANICAL 11 37,810
PELLET STOVE INSERT 1 2, 195
WALL HEATER AND GAS LINE 1 150
WATER HEATER 1 250
Subtotal: $ 62,809
Plumbing:
PLUMBING 1 2,400
SPRINKLER SYSTEM 1 3 , 500
WATER HEATER 4 1,750
Subtotal: $ 7, 650
***Total: $ 961, 589
COMMERCIAL:
Building:
COMMERCIAL BLDG - SALON 1 35,200
FIRE SPRINKLER SYSTEM 1 10,700
MINI WAREHOUSE 1 24,604
PAINT BOOTH IN COMM BLDG 1 20, 000
REMODEL 1 15, 300
REPAIR 1 7,500
Subtotal: $ 113,304
Electrical:
CHANGE BALLASTS 1 850
ELECTRIC 2 4, 600
REPLACE SERVICE PANEL 1 400
Subtotal: $ 5,850
Mechanical:
GAS LINE FOR BOILERS 1 25, 000
Subtotal: $ 25,000
***Total: $ 144, 154
Monthly Building Activity Report: 10/95 Page 3
Total this month: 86 $ 1,105,743
Total this month last year: 94 $ 1,214,492
Total year to date: 346 $ 5,504,532
Total last year: 346 $ 7,091,998
This month This month This year
last year
Total Fees: 14, 191 17, 020 67,257
Total Inspections: 537 717 2117
NEW CONSTRUCTION: 10/95
RESIDENTIAL
PAGE NO. 1
11/30/95
ADDRESS #UNITS CONTRACTOR VALUATION
** FENCE
853 HILLVIEW DR OWNER 300.00
143 GRANITE ST TIM SORBY 864 .00
917 EAST MAIN ST OWNER 400.00
** Subtotal **
1564.00
** SFR
1100 PARADISE LN ASHER, STEVEN DBA ASHER 170257. 00
HOMES
240 HERSEY ST W OWNER 75114. 19
1389 MILL POND RD MEDINGER CONST. CO. INC. 127000.00
98 PINE ST OWNER 264578. 00
** Subtotal **
636949. 19
*** Total ***
638513 . 19
NEW CONSTRUCTION: 10/95
COMMERCIAL
PAGE NO. 1
11/30/95
ADDRESS #UNITS CONTRACTOR VALUATION
** COMMERCIAL BLDG - SALON
270 FOURTH ST OWNER 35200. 00
** Subtotal **
35200.00
** MINI WAREHOUSE
2315 SISKIYOU BVA OWNER 24604.00
** Subtotal **
24604 .00
*** Total ***
59804.00
00
epartment
w P 0 n 1155 E. MAIN ST. ASHLAND,OREGON 97520 Phone(503)482-5211
�pe5 �4
� THE
GARY E.BROWN November 28, 1995
Chief of Police
TO: Mayor and Council
FROM: Gary E . Brown, Chief of Police
SUBJECT: Liquor License Application
Application has been received from DAREN STRAHM, WESLEY STRAHM,
AND SHARON STRAHM dba\CALIENTE' S GRILL AND CANTINA for a LIQUOR
license, for an ESTABLISHMENT located at
A background investigation has been completed on the applicant
and approval of this application is recommended.
GARY E . BROWN
CHIEF F POLICE
MC:kmh
Budget Calendar
Date Place Time
Dec 5 Council Ch 7:00 Citizen Survey Results
Dec 5 Council Ch 7:00 Public Hearing at City Council on Goals
Dec 8-9 SOSC COUNCIL GOAL SETTING
Dec 20 Notice of Budget Committee Meeting Print Dec 30
Jan 11 Council Ch 7:00 Existing Economic Development Sub Committee
Review process recommend changes to application
Jan 9 Notice of Budget Committee Meeting Print Jan 13
Jan 25 Council Ch Budget Committee Meeting
Supplemental Budget, direction to staff
Approve Calender/Committee Assignments
Economic Development Subcommittee Recome_ndations
Housing Commission -- Process
Jan 26th Econ Dev Applications sent
Mar 4 Notice of Budget Committee Meeting Print Mar 9
Mar 10 -13 OMFOA Jill Gone
Mar 21 Council Ch 7:30 BUDGET COMMITTEE MEETING-Deliver the Budget
Econ Dev Applications are due
Mar 25-29 Spring Break
April 1 Council Ch 3:00 Public Works Subcommittee
April 3 Council Ch 3:00 Electric/Community Development Subcommittee
April 4 Council Ch 7:30 Econ Dev Subcomm -- agency presentations
April 8 Council Ch 3:00 Public Safety Subcommittee
April 10 Council Ch 3:00 Central Services, Senior Program
April 11 Council Ch 7:30 BUDGET COMMITTEE Parks, Hospital, Band
April 18 Council Ch 7:30 BUDGET COMMITTEE WRAP UP
April 25 Council Ch 7:30
April 29 Deliver to Paper Publish First Budget Hearing Notice May 4 (15-25)
Publish Second Notice Budget Hearing May 11 (8-14)
May 21 Council Ch 7:00 Budget Hearing at City Council
First, Second reading of Ordinance Levying Taxes
Approve the Budget Resolution
July 1 Copies of Budget available
File Tax Levy at County (July 15)
Letter to Human Resources/ EDC Grantees
(gAjill\wp\budges\calendar.119)
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to
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n
=v�` 1155 E. MAIN ST. ASHLAND,OREGON 97520 Phone(503)482-5211
f�Aeao PA �
November 28, 1995
GARY E.BROWN
Chief of Police
TO: Mayor and Council
FROM: Gary E. Brown, Chief of Police
SUBJECT: Liquor License Application
Application has been received from DAREN STRAHM, WESLEY STRAHM,
AND SHARON STRAHM dba\CALIENTE' S GRILL AND CANTINA for a LIQUOR
license, for an ESTABLISHMENT located at
A background investigation has been completed on the applicant
and approval of this application is recommended.
F/tG A; BROWN
F POLICE
MC:kmh
�sltt � U�ttP �PMZ#mEn#
OF
1155 E.MAIN ST. ASHLAND,OREGON 97520 Phone(503)482-5211
+e 3o 1
A4 TMEP i
November 28, 1995
GARY E.BROWN
Chief of Police
TO: Mayor and Council
i
FROM: Gary E . Brown, Chief of Police
SUBJECT: Liquor License Application
Application has been received from DAREN STRAHM, WESLEY STRAHM,
AND SHARON STRAHM dba\CALIENTE' S GRILL AND CANTINA for a LIQUOR
license, for an ESTABLISHMENT located at
A background investigation has been completed on the applicant
and approval of this application is recommended.
1
GARY BROWN
CHIEF F POLICE
MC :kmh
DRAFT �.
C'
Jackson Josephine Region
11-1, � +r1 1995-97 Rural Action Plan
V �,,� 6 Rural Investment Fund (RIF)
VIM
Long Term Goal : To provide a flexible source of funding, in
accordance with OAR 123-44-000 through 123-44-090 , to help rural
areas finance those locally determined economic and community
development programs and projects that may be ineligible for
other state and federal -fur-ding sources , and that enhance the
economic vitality of the area.
Planned Activities : Planned activities include those programs
and projects that are a part of the entity ' s strategic or long
range plans . Example program or project categories include the
following areas : (1) project feasibility studies , (2) technical
assistance , (3) infrastructure, (4) commi.inity facilities , (5)
miscellaneous , and (6) action plan development and staffing.
Explanation of Activity: The Regional Strategies Board will make
every effort to solicit input and participation from rural areas
and other rural interests . At a minimum the Board shall consider
the interests and priorities of community planning efforts,
special districts , Indian tribes/communities , Hispanic community,
Workforce Quality Committees and citizens of rural communities
and areas . Grant monies will be made available to fund programs
and projects in the categories described in planned activities
above .
Eligible Applicants : The program is available to fund projects
in all areas of Jackson and Josephine Counties with the exception
of projects within the Urban Growth Boundary of Medford.
Potential funding recipients may reside within the Medford Urban
Growth Boundary, however, any funds received from the RIF shall
only be used to support those projects or portic_nS of projects
that directly benefit the rural areas of Jackson and Josephine
Counties .
Entities eligible to apply for funding under the RIF specifically
exclude private for-profit businesses per a decision by the
Regional Strategies Board.
Eligible applicants and organizations include the following :
Hispanic Community
Native American India-. Community
Non-Profit Organizations/Corporations
Rural Communities
Special Districts
I +
The Job Council
Unincorporated Comm-inities/Areas
Units of local Government
Workforce Quality Council/Committee
Applicants other than non-profit corporations , rural communities ,
special districts , The Job Council , units of local government,
and Workforce Quality Committee must be represented by a fiscally
responsible entity .
i
I
Promotion: All communities ( incorporated and unincorporated) ,
special districts , Indian tribes/communities , Hispanic community,
units of local government, The Job Council , and Workforce Quality
Committees will be notified of the RIF program and anticipated
.application deadlines . Additional mailings will be made directly
to entities contained within the current Regional Strategies
database of past project applicants . This information will also
be provided to the local news media, in addition to the direct
mailings listed above.'
Procedures and Responsibilities : The State Lottery Funds - Rural
Investment Funds - will be disbursed by the State to the Region
on a quarterly basis over the biennium. Programs and projects
for the Rural Investment Fund will be solicited on an annual
basis .
A RIF Program/Project Application. (attachment A) has been
developed for use by prospective applicants . All applications
shall indicate whether the program/project is part of a local
long-range plan and, if so , the local prioritization.
A RIF Program/Project Evaluation rating sheet (attachment B) has
also been developed for use by the Board in order to objectively
evaluate programs/projects for possible funding . The Board will
consider the following in determining and prioritizing which
programs and projects to fund :
1 . Preference to remote, rural areas that have the
greatest economic challenges ;
2 . The priorities of rural communities ;
3 . Whether moneys from the Rural Investment Fund will fill
a gap in financing for programs and projects that are
not eligible for other state and federal sources ;
4 . The extent to which funding will leverage other
resources by bringing in public and pr; vate
partnerships ; and
5 The degree to which applicants for funding have
established measurable economic outcomes that can
demonstrate , through specific Performance Measurements ,
progress towards achievement of the goals and
objectives of t.--- RIF.
Public entities awarded money from the fund shall comply with
State procurement guidelines , minimum wage and hour standards ,
municipal budget and audit laws , and other applicable State and
local regulations .
Contracts will be developed between each entity receiving grant
funding and the Jackson-Josephine Regional Strategies Board,
acting through its fiscal agent, Southern Oregon Regional
Economic Development, Inc . The contracts will specify the scope
of work to be accomplished , conditions of approval , a summary of
the award and specific performance measures for the program or
projects .
Performance Measures : Programs and projects funded through the
Rural Investment Fund. must lead to an improvement in the economy-
of the rural area. The programs and projects will assist in
enhancing the economic viability of the area by providing a
vehicle to leverage other funding sources to the maximum extent
possible, increasing capacity within the area or region, meeting
local priorities of rural areas , filling gaps in projects
'financing, and supporting the existing goals and objectives of
the RIF and Regional Strategies program.
The program will strive to leverage additional funding from other
resources in a ratio of $1 of RIF to $3 of funding from other
resources . This ratio of $1 to $3 is a total program ratio and
will not necessarily reflect the leverage ratio for individual
projects within the RIF program.
One of the primary purposes of the RIF is to fill gaps in project
financing. That means that RIF monies will not normally be the
only source of funds used to complete a program/project .
Specific performance measures and economic outcomes will be
determined on a program/project basis but will be consistent with
the existing Regional gca'_s (*) and benchmarks (-) .
* Increase the wealth of the region ' s citizens
Increase per capita income in the region by 3 . 5%
per year
Increase the regions total .payroll by 2 . 5% per
year
* Increase total employment in the region
Increase total employment in the region. by 1 . 0%
per year
I
I
* Diversify the region ' s economic base
Increase -he total number of businesses and,
employment within the selected key industries ,
Rural Investment Funds are not limited to
supporting only the selected key industries for
the region .
(See baseline figures established in 1993 - 1995
iRegional Strategies Strategic Plan)
Eligible Activities : Rural Investment Fund grant :Honey will only
be used to. increase local economic and community development
activities in the following categories :
1 . Project feasibility studies (e .g . preliminary design,
environmental impact statements , market studies) ,
2 . Technical assistance -(-e . g. design and engineering,
deteriorating commercial districts , strategic planning,
skill training/retraining) ,
3 . Infrastructure (e .g. road improvements , communications ,
water/wastewater improvements) ,
4. Community facilities (e . g. shelter for abused spouses ,
day care centers , senior centers , libraries) ,
5 . Miscellaneous (e . g. local match, staff capacity, items
that do not fit 1 - 4 above) , and
I
6 . Action plan development and staffing (technical
assistance and staff necessary for development of the
Rural Action Plan and for assisting rural communities
with project development) .
Ineligible Activities : Rural Investment Fund monies shall not be
used to :
I
1 . Retire debt previously incurred;
2 . Pay for expenses incurred prior to appr�-,al of the
Rural Action Plan ; except for any portion of the
allocation from the RIF dedicated for technical
assistance and staff support necessary for development
of the Rural Action Plan;
I
3 . Pay for, or be used to substitute for, local government
expenditures for Existing or Continuing- Public
Services ;
4 . Pay for existing staffing , except to augment technical
I
I
h
assistance efforts consistent with the intent of the
Fund ; or
5 . Fund the relocation of a facility from one labor market
area within the State to another, if nc= accompanied by
an expansion of the applicant ' s business or employment.
EXPLANATION OF OUTREACH EFFORTS : The Regional Strategies Board
solicited comprehensive input during the 1993 - 1995 Biennium of
Regional Strategies from the rural areas of the Region. Input
was solicited from the rural areas during the visioning process ,
during the evaluation and selection of the Key Industries , and
was incorporated into the development of the original and
subsequent Work Plans . A Native American, who also lives in a
rural area of the region and represents the Native American and
minority communities , sits on the Board. Mailings go out
regularly to the Hispanic community, the under-employed sector,
Workforce Quality Council , and input is encouraged during Board
meetings . The Board feels , that because this was a recent-
process , that an extensive effort to pull in rural participation
at this time, is redundant , especially since 15 of the 17 Board
members are from the rural community. The Rural Action Plan for
the Rural Investment Fund, while being more flexible than the
Regional Strategies Program and not tied to the three Key
Industries , still follows the same overall Vision for the Region
and ties in with the same regional goals and benchmarks .
There will be additional outreach efforts during the project
solicitation process . Individual Board members and staff will be
traveling to different rural areas to provide information,
receive input , brainstorm with communities , provide application
Preparation assistance and, if applicable, identify additional or
more appropriate funding sources . Different formats that are
being considered to disseminate and receive information include :
public hearings advertised and conducted in both counties , public
service announcements on local radio stations , town hall
meetings , meetings with locally driven community croups ,
community work shops , and direct mailings . Invitations will also
be extended to groups to make presentations to the Board,
including but not limited to The Job Council , Workforce Quality
Committee , Native American community groups , Rogue Community
College , and Southern Oregon State College .
Assurances : The Jackson-Josephine Region Regional Strategies
Board certifies the Following:
1 . That its membership includes an adequate representation
of rural lnteres=5 , including local government .
Fifteen of seventeen Regional Strategies_ Board members
reside in the rural areas of the region . Four of
seventeen board :members represent units of local
government .
2 . The Jackson-Josephine Regional Strategies Board has
designated Southern Oregon Regional Economic
Development, Inc . to be its fiscal agent for the Rural
Investment Fund .
I
3 . A public hearing was held in each county in the
Jackson-Josephine Region to receive input on the Rural
Action Plan of the Rural Investment Fund.
4 . That the 1995-97 Rural Action Plan has been approved by
the Jackson-Josephine Region Regional Strategies Board,
and the Boards of Commissioners of Jackson and
Josephine Counties , approving resolutions are attached.
i
i
i
PETITION BEFORE THE CITY COUNCIL
December 5, 1995
SITUATION
For environmental, social,economic and regulatory reasons, we believe it is in the
City's best interest to address our non-point source(NPS) pollution now. The City is
confronted with the evolving issue of stormwater management Our city is being asked
to face this new regulatory program at a time when available staff and financial
resources are focused on meeting State and Federal standards for our treatment plant
effluent discharge into Bear Creek. City staff and informed members of the community
have,over the past several years,given increasing attention and research to addressing
new state and federal regulatory initiatives on water quality impacts.
Tlne City needs to continue sound policy and land use direction on water issues,
issues that affect our present watershed environment and quality of life. Geographically
and culturally, the Upper Bear Creek Watershed is ideally suited for design and
implementation strategies unique to our challenges. Now is the time to properly integrate
stormwater management practices with our land use planning.
The NPS abatement program needs to be tailored to the many small drainages
within the City and include components that characterize their unique stormwater
problems. By integrating stormwater management with local growth and zoning
conditions, an abatement program can realized and be promoted in ways that will
surely produce environmental and aesthetic benefits, as well as meet the impending
regulations.
PROPOSAL
We request the City Council to direct City Staff to develop a comprehensive NPS
pollution plan to address water quality concerns;including chemical and biological
pollution, sedimentation, elevated stream temperatures, and riparian habitat at risk.
Further, we request that the City Council establish a committee of technically trained
citizens to help foster coordination, implementation and awareness of alternative forms
of NPS pollution control measures and devices for public and private developments.
PILOT PROJECT
We recommend the Roca Creek Drainage as the prototype to the assessment and
monitoring of the City's overall NPS program. This will allow the committee to fine-tone
a city-wide NPS program at minimal cost. Roca Creek encompasses various exposures
and inputs (such as sedimentation), and is accessible throughout the full watercourse.
The study will provide us with a collection of pertinent data based oil the assessment
and monitoring of NFS water quality parameters acceptable to Oregon Department of
Environmental Quality (DEQ)regulators. We estimate the cost of the Roca Creek
project to be a maximum of$10,000.
The Undersigned:
JoAnne Eggers Jim Moore
Richard Hart Carl Oates
Kerry KenCairn Gary Schrodt
Rick Landt Mike Uhtoff
MEMO
To :
Mayor Cathy Golden
Members of the Ashland City Counsel
From :
C . Herschel King , Forest Land Commissioner
These are my opinions and I speak only for myself , and not
for the Forest Land Commission . I am not a forester , nor do
I own property in the "Forest Interface . " I am on the
Commission because I believe the threat of catastrophic
wildfire in the Ashland Watershed is severe enough to say
"When there is a fire" not " If there is a fire . " Ashland ' s
situation is not unlike that which has led to repeated house
destroying wildfires in California . Catastrophic wildfire in
the Ashland Watershed with possible loss of life , probable
loss of expensive houses that are actually in the forest or
on the edge , would greatly reduce our quality of life, '
( imagine drinking water via tank trucks ) ; markedly reduce
residential and business property values throughout Ashland ;
as well as damage the tourism industry . The threat of fire
has been long recognized and an excellent remedial plan has
z
been made , and there are first rate professional staff to
carry it through . Much good work has been done . The problem
is very complex; there is the complicated mix of private and
public property and agencies , the fact that no two parcels
require the same treatment , as well as Air Quality and
Wildlife considerations . It takes time as well as money to
do it right the first time . Understanding that proper
watershed management is a never-ending challenge , enough
money and resources must be found to enable our people to
reduce the risk from "when not if" to "unlikely" and " if "
then the previous work on fuel reduction , fire breaks , etc . ,
would allow quick safe control . Much has been accomplished ,
but the threat is still too high for comfort , the forest is
still sick , and much needs to be done .
Respectfully submitted ,
C . Herschel King
Cate Hartzell
881 East Main Street
Ashland,Oregon
December 5, 1995
Ashland City Council and Mayor Golden,
Regarding the Council's Goal-Setting process, I am personally impressed with the
need to:
1)develop hillside development guidelines and regulations;
2)address,in an open and inclusive process,the issue of adequate future water
supply for the City,
3)address what both the F.O.A. Vision Planning process and that your survey gives
evidence to,that is citizen's concern about the impact and rate of growth on Ashland
as a community,
4)support the creation of a committee to review city projects for environmental
impact and opportunity for education.
5)continue support for the goal of increased communication between the City
government and citizens.
Though I have a lot of criticism of the survey and the process by which it was
designed,I read it thoroughly and find some infcamation which I hope the Council
will use in deciding priorities. It also points to the fact that there is a lack of adequate
information on a number of topics in town.
I look forward to watching as much of the goal-setting sessions as possible.
Cate Hartzell
0
i
Memaranctunt
° .. December 1, 1995
Honorable Mayor and Council
ram: Brian L. Almquist, City Administrator
O$UbjC& Community Goals
r -
mformahm from the 48 who regxnded to our request for
The following goals are summarized for your people included at
their top three priorities for City spending and other community concerns.Each of these responses included
least 3 concerns or suggestions. There were 14 responses from the public-at-large.
The responses have been categorized.When similar responses were received concerning the same item,those
responses were counted and rioted as: (3).The original responses are available,if you should wish to see them.
(r.Oal�\CammOl.lrt)
Attachments - 4
i
TRANSPORTATION
--Better/less traffic: restrict autos, more bikes and public transportation. (3)
--Passenger rail service North and South on rail line.
--Buy land for Transportation Center.
CITIZEN INVOLVEMENT
--Citizen input vs. estrangement/abandon (Citizen task force seems a great way to deal with
this issue.).
--A continuous mechanism to enable citizen input as well as a "perceived" control over major
decisions concerning the inevitable growth of Ashland. People must feel and believe that they
both have a voice and it is heard. (6)
--City, community, and businesses working together for benefit of all.
INFRASTRUCTURE
--Sidewalks - fill in small gaps and provide sidewalks for all schools. (4)
--Regain ownership of Hwy. 66 from Valley View to I-5.
--Increase city's water supply.
--Tie into regional sewer system.
--Participate with Talent in the Medford water line upgrade.
ENVIRONMENTAL/CONSERVATION/RECYCLING
--Commercial compost program.
--Renewable resource program.
--Revisit "Valdez Principles" and review progress.
--Building code revisions and/or Planning Department/Building Department support to
encourage conservation of water, electricity, construction materials in home
building. (4)
--Use of non-wood paper in city mailings, and in all city uses.
(rcammmaL.bU '
1
1
PLANNING
--Continue neighborhood planning. (4)
--Managing/controlling growth to maintain Ashland's "quality of life". (17)
--Mapping of and protection of Riparian Habitat.
--STRONG support for Historic Preservation ordinance and ideals despite expected
commercial interest opposition.
--Land use planning including hillside development, interface, wetlands and parks. (4)
--Beautify the city with more trees. (2)
--Commercial and industrial land for business growth. (3)
--Planning control of North freeway exchange.
--North Mountain access off freeway. This would solve a lot of the traffic
problems downtown. Inquiries have been made before and denied, but the same was
true about a traffic light on N. Main and Maple.
--Regional planning for Rogue Valley. (2)
--Affordable housing in Ashland. (4)
OPEN SPACE
--Continue/enhance strong open space program, regional parks, etc. (2)
--Planning an arboretum and park at the Billings Farm on N. Main.
--Buy Vogel property on Hersey Street.
--Purchase development rights/conservation easement on the portion of Grizzly Peak facing
Ashland.
t�c�au.w 2
FINANCING/FUNDING
--Properly fund Planning Department to enable them to address long and short-term planning
issues.
--Fiscal planning related to long term needs; e.g. school upgrades, water resources, sewage
treatment including non-point source.
--Threat of fire in the "forest interface" and the risk to Ashland's water supply is a
continuing severe hazard to the quality of life and property values for the entire city. I
believe the total economy would be catastrophically affected by a wildfire in the watershed.
Top priority means enough money and resources to get the job done must be made available
now. A good plan has been made and there are excellent professionals available to do the
work.
--Take OSF donation/create outdoor youth recreation program (ask me).
--Lower property taxes for home owners.
--More visible and fiscal support for public access television.
—Disincorporate.
--Fund new sewage treatment facility.
—Fund new city offices annex with reasonable public parking.
—Since the decision has been made to keep our effluent here, let's get this
issue behind us and paid for before the EPA or the DEQ moves the goalposts on us. (2)
--Tax Consolidation (property, sales, utility, [electric 25%], etc.). (2)
--Establish three-member elected electric board to oversee provision of
electricity.
POLICE/FUMPUBLIC SAFETY
—To offer community service in exchange for high traffic fines (gives us community feeling
when we are brought aware of our community violation).
--Fire Hazard: remove dead trees in watershed and thin brush on city-owned land
at a more urgent pace. (2)
--Obtain the ambulance service.
--Development of a drug-free, crime-free, gang-free security philosophy. (2)
cr.Cmmmau.uu
3
MISCELLANEOUS
--Restore Ashland's uniqueness/recognize nuclear-free zone.
--An 18-hole golf course and do away with Oak Knoll if not to be expanded.
—Build/find space for Teen Center.
—Let's cooperate whenever possible with the school district in providing
quality programs for our kids. The cooperation I know is already extensive, so
let's keep at it. Our pooled resources can do a lot. (2)
—3-4 neighborhood meeting rooms.
—Space for ICCA office.
--All public restrooms open 24 hours a day.
—Expand and make more accessible Ashland's progressive and classical music
and arts program.
__Acquire Hillah Temple now for city office space.
—Get "Wetlands" project operating now. (2)
—Building a new kiosk in the middle of the Plaza.
—A greater effort should be made to maintain cleaner streets, enforce the popper scooper
law. I have driven around various streets and am appalled at the condition of many
neighborhoods. I realize that many of our neighbors cannot do much to maintain clean
neighborhoods, but the city could lend a hand to help them maintain their neighborhoods.
—To make Ashland user-friendly as opposed to "class" conditional (friendly).
--People working with people not necessarily for cash.
—Increase employment opportunities.
—Hold Council study sessions during evenings when working public can attend and the
sessions can be televised Q video tape sessions and broadcast at least 3 times during evening
house on RVTV.
—Basically, I think you're doing pretty well and I'm happy.
(r.Camm�mClh.W 4
PETITION BEFORE THE CITY COUNCIL
December 5, 1995
SITUATION
For environmental, social, economic and regulatory reasons, we believe it is in the
City's best interest to address our non-point source(NPS) pollution now. The City is
confronted with the evolving issue of stormwater management. Our city is being asked
to face this new regulatory program at a time when available staff and financial
resources are focused on meeting State and Federal standards for our treatment plant
effluent discharge into Bear Creek. City staff and informed members of the community
have,over the past several years, given increasing attention and research to addressing
new state and federal regulatory initiatives on water quality impacts.
The City needs to continue sound polity and land use direction on water issues,
issues that affect our present watershed environment and quality of life. Geographically
and culturally, the Upper Bear Creek Watershed is ideally suited for design and
implementation strategies unique to our challenges. Now is the time to properly integrate
stormwater management practices with our land use planning.
The NPS abatement program needs to be tailored to the many small drainages
within the City and include components that characterize their unique stormwater
problems. By integrating stormwater management with local growth and zoning
conditions, an abatement program can realized and be promoted in ways that will
surely produce environmental and aesthetic benefits, as well as meet the impending
regulations.
PROPOSAL
We request the City Council to direct City Staff to develop a comprehensive NPS
pollution plan to address water quality concerns;including chemical and biological
pollution, sedimentation, elevated stream temperatures, and riparian habitat at risk.
Further, we request that the City Council establish a committee of technically trained
citizens to help foster coordination, implementation and awareness of alternative forms
of NPS pollution control measures and devices for public and private developments.
PILOT PROJECT
We recommend the Roca Creek Drainage as the prototype to the assessment and
monitoring of the City's overall NPS program. This will allow the committee to fine-tune
a city-wide NPS program at minimal cost. Roca Creek encompasses various exposures
and inputs (such as sedimentation),and is accessible throughout the full watercourse.
The study will provide us with a collection of pertinent data based on the assessment
and monitoring of NPS water quality parameters acceptable to Oregon Department of
Enviroomental Quality (DEQ) regulators. We estimate the cost of the Roca Creek
project to be a maximum of$10,000.
The Undersigned:
ted:
JoAnne Eggers Jim Moore
Richard Hart Carl Oates
Kerry KenCaini Gary Schrodt
Rick Landt Mike Uhtoff
v
CITY OF ASHLAND COMMUNITY SURVEY
CONDUCTED FOR
THE CITY OF ASHLAND
A,d- vaned
Market -n t
Resea-re
40 00§s-1!s0e S/
November, 1995
P.O. Box 5244 Eugene, OR 97405 Phone/Fax (503) 345-6600
2
TABLE OF CONTENTS
EXECUTIVE SUMMARY ....................................................... 3
Purpose of the Study .................................................................... 6
Methodology ................................................................................ 6
Quotas ......................................................................................... 6
ResponseRate ............................................................................. 7
Tests for Differences Between Proportions ................................... 7
Notes on Verbatim Comments ..................................................... 7
Demographic Breakdown ............................................................. 8
ANALYSIS OF DATA ............................................................... 9
Like Most about Living in Ashland ................................................ 10
One Thing to Change about Ashland ............................................. 10
Satisfaction with-City Services ...................................................... 11
Rating the Quality of City Services ................................................ 12
Population Growth ....................................................................... 13
EconomicGrowth ........................................................................ 13
Change in Local Conditions .......................................................... 14
Quality of Life in Ashland ............................................................. 15
CulturalDiversity .:....................................................................... 16
Trust in Local Government ........................................................... 16
Attitude Toward Tourists.............................................................. 16
Crime .......................................................................................... 16
Input on City Decisions ................................................................ 16
i Use of City Facilities .................................................................... 17
Sources of Information ................................................................. 18
Newspaper Readership ................................................................. 19
Contact With the City ................................................................... 19
Employment Status ....................................................................... 20
SURVEY INSTRUMENT ........................................................ 21
DATATABLES ......................................................................... 26
Advanced Marketing Research
3
EXECUTIVE SUMMARY
Like Most about Living in Ashland (021
Ashland's size tops the list of positive aspects of living in the city, followed by
"scenery/terrain", "climate/weather", "cultural activities", and "friendly people".
One Thing to Change about Ashland (04)
Rapid growth tops the list of what people would like changed about Ashland to make it a
better place to live.
Satisfaction with City Services (061
People are generally "somewhat" or "very" satisfied with the overall level of services
provided by the City of Ashland.
Rating the Quality of City Services (Q7-022)
The City received the highest marks for "maintaining city park grounds and equipment",
and for "fire and medical emergency response times" (mean scores of 4.6 and 4.5
respectively on a scale of one to five, where one is "poor" and five is "excellent").
High marks were also received for "providing adequate open space" (4.0), "quality of
electric service" (4.0), "quality of water service" (4.0), "providing senior programs" (3.7),
"preventing crime" (3.7), and "efforts at electric and water conservation" (3.6).
The City received average marks for "providing recreation programs for young people"
(3.4), "maintaining city streets" (3.2), "encouraging the use of mass transit systems" (3.2),
"providing an adequate bikeway system" (3.2), "providing leadership for the City" (3.2),
"managing your city tax dollars" (2.9), "planning and managing growth of Ashland" (2.8),
and "encouraging business development and job creation in Ashland" (2.7).
Population Growth (Q23-Q24)
People feel population growth in Ashland is "too fast" or "just right"; definitely not "too
slow". People feel that the City of Ashland should accommodate population growth
through "a combination of additional housing within city limits and annexing more land"
(45%), although if a choice must be made, "additional housing within city limits" is more
popular(27%) than "annexing more land" (9%). 16% are flat out against growth, and 4%
don't know which choice they would prefer.
Economic Growth (025)
People feel economic growth in Ashland is "just right" (40%), or "too slow" (29%). Only
17% feel it is "too fast", and 14% don't know.
Advanced Marketing Research
4
Change in Local Conditions (Q26-0341
Of the nine aspects of life in Ashland asked about, only "recycling opportunities is
perceived to have gotten appreciably better over the past year or two.
"Availability of senior services", "recreational opportunities for young people",
"recreational opportunities for adults", "overall quality of life in the city", and "social
services for the financially disadvantaged" have all stayed pretty much the same over the
past year or two.
"Employment opportunities" have gotten slightly worse over the past year or two, while
"availability of affordable housing" and "traffic congestion in Ashland" have gotten
somewhat worse.
Quality of Life in Ashland (Q35-0391
Quality of life aspects in Ashland were rated highly, with "physical attractiveness of
Ashland" and "cultural opportunities" topping the list, each with a score of 4.4 on.a five
point scale.
Clustered around a score of four are "a sense of community" (3.9), "the character of
downtown" (3.9), and "citizen involvement" (3.8).
Cultural Diversity(040)
Residents feel there is a moderate amount of ethnic and cultural diversity in Ashland (2.9
on a scale of one to five, where one is "hardly any" and five is "a lot").
Tract in Local Government (041)
Residents feel there is a moderate amount of trust in local government in Ashland (2.8 on
a scale of one to five, where one is "hardly any" and five is "a lot").
Attitude Toward Tourists (042)
Residents have a moderately positive attitude toward tourists (3.7 on a scale of one to
five, where one is "negative" and five is "positive").
Crime (Q43-044)
People feel their neighborhood has the same level of safety as a year or two ago (2.8 on a
scale of one to five, where one is "much less safe", three is "about the same", and five is
"much safer").
Compared to other U.S. cities, people feel Ashland's crime rate seems lower (4.3 on a
scale of one to five, where one is "much higher", three is "about the same", and five is
"much lower").
Advanced Marketing Research
6 __
5
Input on City Decisions (Q45
Generally speaking people are "somewhat satisfied" with the.opportunities provided to the
citizens of Ashland to give input on city decisions (3.0 on a scale of one to four, where
one is "very dissatisfied", two is "somewhat dissatisfied", three is "somewhat satisfied",
and four is "very satisfied").
Use of City Facilities (046-059)
By far the most widely used city facilities are Lithia Park and local natural or scenic areas
(93% and 88% usage respectively). Over half the people (59%) used a neighborhood park
in the past year.
Hovering around 40% usage are school playgrounds (44%), Hunter Park (43%), Garfield
Park (43%), Garfield Park Water Play Facility (40%), baseball fields (35%), and Hunter
Park Swimming Pool (35%).
Hovering around 30% usage are city tennis courts (32%), Y.M.C.A. City Park (30%),
Oak Knoll Golf Course(27%), and soccer fields (27%).
Volleyball courts receive the least usage of the facilities asked about (18%).
Sources of Information (Q60)
For information about city issues, the most widely used sources are The Ashland Daily
Tidings and word-of-mouth. Two-thirds use free newspapers, information mailed from
the City, and TV news programs to get information. Approximately half get information
from radio, The Medford Mail Tribune, and Ashland Cable Access TV. Only one-fifth get
information from community or neighborhood meetings.
Newspaper Readership (Q62)
The front section of the newspaper is the newspaper section most widely read for
information about city issues (45%), followed by the editorial section (26%).
Contact With the City(Q64-066)
Slightly over half(52%) have contacted the City of Ashland by phone in the last year or
two. Of those who have contacted the City, 86% felt their questions were handled in a
satisfactory manner. Only 29 people out of 401 had complaints.
Employment Stan is (068-069)
44% of Ashland residents are employed in Ashland, 19% are employed outside Ashland,
27% are retired, and 8% are unemployed.
Advanced Marke[ing Research
6
COMMUNITY SURVEY
FOR THE CITY OF ASHLAND
November, 1995
PURPOSE OF THE STUDY
The purpose of this study is to assist the City of Ashland in determining attitudes and
opinions of city residents regarding the quality of life in Ashland.
METHODOLOGY
Advanced Marketing Research was hired to conduct the research project in order to
obtain unbiased and statistically valid results.
Using questions proposed by the City of Ashland, Advanced Marketing Research designed
a questionnaire instrument to be administered by telephone. Using a random list of
residents purchased from Boone Pogue as a sampling frame, 401 interviews were
completed. Telephone interviews were conducted between October 20 and November 2,
1995.
Proper data analysis techniques were employed by Advanced Marketing Research to avoid
introducing unnecessary error and bias into the study.
i
QUOTAS
Males At least 45%
Females No more than 55%
Age 65+ No more than 20%
Advanced Marketing Research
7
RESPONSE RATE
Of the 542 qualified respondents reached by telephone, 401 interviews were completed,
for a response rate of 74%. The overall breakdown of numbers dialed is as follows:
Refusals 142
Disconnects 145
Answering Machine 323
Fax Machine 3
Businesses 15
No Answer 276
Call Backs 51
No Qualified Respondent 69
Completed Interviews 401
Total Numbers Dialed 1,425
TESTS FOR DIFFERENCES BETWEEN PROPORTIONS
In the data tables, there are occasional plus or minus signs at the bottom of certain cells.
These indicate that those answers are more different from everybody else's answers than
could be expected due to chance, given the sample sizes involved. Plus signs are used if
the group picks that answer more often than everyone else; minus signs if it is less than
everyone else. The number of plus or minus signs indicates the level of statistical
significance. One means the 90% level, two the 95% level, and three the 99% level. For
example, two plus signs would mean that you can be 95% sure that the people represented
by that group really would pick that answer more often than the people represented by the
rest of the sample. It should be noted that this test can only be done for banner columns
that contain at least 30 people. Because of this requirement, it is possible that the test will
be done for some banner columns on a table and not for others.
For example, on Table 2, we are 99% sure that senior citizens are more likely than other
age categories to feel climate is the best thing about living in Ashland, and we are 99%
sure that 18 to 30 year olds are less likely than others to feel climate is the best thing about
living in Ashland.
NOTES ON VERBATIM COMMENTS
For Questions 2 and 4, some answers were anticipated and were pre-coded; unanticipated
answers were typed in under "other". Multiple responses were allowed. When reading
the verbatim comments, some appear to be in the wrong category. This is because that
respondent also chose a pre-coded response that does not appear in the verbatim answer.
For example, in Question 2, under "Quality of Life" we see the verbatim comment
"atmosphere". This person said both "quality of life" and "atmosphere", but "quality of
life" does not appear in writing since it was a pre-coded choice.
Advanced Marketing Research
8
DEMOGRAPHIC BREAKDOWN
SAW LE S17F Bound on Error at
Frequency Percent 95% Confidence Level
SEX
Male 185 46% 6.6%
Female 216 54% 6.1%
AGE
18-30 64 16% 11.2%
31-49 168 42% 6.9%
50-64 87 22% 9.6%
65 + 82 20% 9.9%
INCOME
Under $25,000 106 26% 8.7%
$25,000-$34,000 80 20% 10.0%
$35,000-$49,000 83 21% 9.9%
$50,000 and Over 86 21% 9.7%
TOTAL 401 100% 4.9%*
* What this means is that we are 95% certain the mean response of the entire
population of Ashland residents lies within 4.9% of the survey response.
Advanced Marketing Research
• 9
ANALYSIS OF DATA
Advanced Marketing Research
10
LIKE MOST ABOUT LIVING IN ASHLAND (Q2)
Ashland's size tops the list of positive aspects of living in the city, followed by
"scenery/terrain", "climatetweather", "cultural activities", and "friendly people", as
illustrated in the following chart:
BASE=401
Size of the city 23%
Scenery/Terrain 18%
Climate/Weather 14%
Cultural activities 11%
Friendly people 10%
Sense of community 6%
Low crime/safe 5%
Casual atmosphere 5%
Diversity 4%
Multiple responses possible; total may exceed 100%.
For responses less than 4%, see table 2.
Males, senior citizens, and home owners are more likely than others to cite
climate/weather as the best aspect of life in Ashland. Senior o citizens are more likely than
others to mention "friendly people".
ONE THING TO CHANGE ABOUT ASHLAND (Q4)
Rapid growth tops the list of what people would like changed about Ashland to make it a
better place to live:
BASE=401
Growing too fast 18%
Nothing 12%
Traffic issues 12%
High taxes 5%
Cost of livingthousing 5%
City Council 4%
Multiple responses possible; total may exceed 100%.
For responses less than 4%, see table 4.
18 to 30 year olds and renters are less concerned about growth than others. Unemployed
people are more likely than others to feel nothing should be changed.
iAdvanced Marketing Research
11
SATISFACTION WITH CITY SERVICES (Q6)
People are generally "somewhat" or "very" satisfied with the overall level of services
provided by the City of Ashland, as seen in the chart below:
Level Ofk%&&cfim
With City Services
45%
40% 40°h 410%
/ en
35%
25%
iGx//j!
y xen
20% <�c%��
15% !
5°/O 6% 7% 5°k
c
0% '
Somewhat Dissat. Very Satis.
Very Dissat. Somewhat Satis. Don't Know
Peepmed by Advanced bfwketing
R.se ch
Advanced Marketing Research
12
RATING THE QUALITY OF CITY SERVICES (Q7-Q22)
The City received the highest marks for "maintaining city park grounds and equipment",
and for "fire and medical emergency response times" (mean scores of 4.6 and 4.5
respectively on a scale of one to five, where one is "poor" and five is "excellent").
High marks were also received for "providing adequate open space" (4.0), "quality of
electric service" (4.0), "quality of water service" (4.0), "providing senior programs" (3.7),
"preventing crime" (3.7), and "efforts at electric and water conservation" (3.6).
The City received average marks for "providing recreation programs for young people"
(3.4), "maintaining city streets" (3.2), "encouraging the use of mass transit systems" (3.2),
"providing an adequate bikeway system" (3.2), "providing leadership for the City" (3.2),
i "managing your city tax dollars" (2.9), "planning and managing growth of Ashland" (2.8),
and "encouraging business development and job creation in Ashland" (2.7).
Quality of Chy Services
1 Poor; 5=Excellent
Maintaining Parks .6
Emergency Response 4.5
Adequate Open Space 0
Electric Service 0
Water Service 3
Senior Programs 3.7
Preventing Crime i. 3.7
Conservation 3.6
Youth Recreation 3.4
Street Maintenance 3.2
Encouraging Mass Transit 3.2
Bikeway System 3 2
City Leadership ,., 3.2
Managing Tax Dollars ez 9
Growth Management 2
Economic Development
2 3 4 5
{ Prepared by Advanced
Marketing Research
As age increases, people are less satisfied with the way city streets are maintained. 18 to
30 year olds are more satisfied than others with "preventing crime", with "providing
leadership for the city", with "planning and managing growth of Ashland", and with
"encouraging business development and job creation in Ashland". Unemployed people are
less satisfied than others with "managing your tax dollars".
Advanced Marketing Research
13
POPULATION GROWTH (Q23-Q24)
People feel population growth in Ashland is "too fast" or "just right"; definitely not "too
slow". People feel that the City of Ashland should accommodate population growth
through "a combination of additional housing within city limits and annexing more land"
(45%), although if a choice must be made, "additional housing within city limits" is more
popular(27%) than "annexing more land" (9%). 16% are flat out against growth, and 4%
don't know which choice they would prefer.
In Ashland
50% 47%
44%
�F ^di33�3js:.
40% F': u'
>
NINE
[
30/
a
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by
0%
Too Fast Too Slow Jurt Right Don'!Know
Prepared byAdannced Marketing
Research
ECONOMIC GROWTH (Q25)
People feel economic growth in Ashland is "just right" (40%), or "too slow" (29%). Only
17% feel it is "too fast", and 14% don't know.
F'.00Il0IC1C�VVd1
In Ashland
50%
40% 40%
z'
30%
�F e
20% 17%
14%
0%
Too Fast Too Slow Just Right DonT Know
Prepared by Adeao ced hfarkedng
Raearah
Advanced Marketing Research
14
CHANGE IN LOCAL CONDITIONS (Q26-Q34)
Of the nine aspects of life in Ashland asked about, only "recycling opportunities" is
perceived to have gotten appreciably better over the past year or two.
"Availability of senior services", "recreational opportunities for young people",
"recreational opportunities for adults", "overall quality of life in the city", and "social
services for the financially disadvantaged" have all stayed pretty much the same over the
past year or two.
'Employment opportunities" have gotten slightly worse over the past year or two, while
"availability of affordable housing" and "traffic congestion in Ashland" have gotten
somewhat worse.
Change in Local Conditions
]=Worse 3=Same 5=Better
Recycling Opportunities EM 4.4
F
Senior Services
6 g�eM 3.3
Youth Recreation
3.2
Adult Recreation
3.2
Overall Qualify of Life 0
Social Services for Poor 2 9
Employment Opportunities
Affordable Housing
2.1
Traffic Congestion
1 2 3 4 5
Prepared by Advanced
Marketing Research
As age increases, people are more likely to feel that employment opportunities have gotten
worse over the past year or two.
Advanced Marketing Research
15
QUALITY OF LIFE IN ASHLAND (Q35-Q39)
Quality of life aspects in Ashland were rated highly, with "physical attractiveness of
Ashland" and "cultural opportunities" topping the list, each with a score of 4.4 on a five
point scale.
Clustered around a score of four are "a sense of community" (3.9), "the character of
downtown" (3.9), and "citizen involvement" (3.8).
Quality of Life
]=Poor, S Excellent
Attractiveness
4.4
Cultural Opportunities
.4
Sense of Community
39
Character of Downtown
X39
Involvement
1 2 3 4 5
Prepared by Advanced
Marketing Research
The rating of the character of downtown decreases as age increases.
Advanced Marketing Research
16
CULTURAL DIVERSITY (Q40)
Residents feel there is a moderate amount of ethnic and cultural diversity in Ashland (2.9
on a scale of one to five, where one is "hardly any" and five is "a lot").
Unemployed people feel there is more diversity than other groups.
TRUST IN LOCAL GOVERNMENT (Q41)
Residents feel there is a moderate amount of trust in local government in Ashland (2.8 on
a scale of one to five, where one is "hardly any" and five is "a lot").
ATTITUDE TOWARD TOURISTS (Q42)
Residents have a moderately positive attitude toward tourists (3.7 on a scale of one to
five, where one is "negative" and five is "positive").
CRIME (Q43-Q44)
People feel their neighborhood has the same level of safety as a year or two ago (2.8 on a
scale of one to five, where one is "much less safe", three is "about the same", and five is
"much safer").
Compared to other U.S. cities, people feel Ashland's crime rate seems lower (4.3 on a
scale of one to five, where one is "much higher", three is "about the same", and five is
"much lower"). Younger people are more inclined than older people to feel Ashland's
crime rate is lower than other U.S. cities.
INPUT ON CITY DECISIONS (Q45)
Generally speaking people are "somewhat satisfied" with the opportunities provided to the
citizens of Ashland to give input on city decisions (3.0 on a scale of one to four, where
one is very dissatisfied", two is somewhat dissatisfied", three is somewhat satisfied",
and four is "very satisfied").
Advanced Marketing Research
17
USE OF CITY FACILITIES (Q46-Q59)
By far the most widely used city facilities are Lithia Park and local natural or scenic areas
(93% and 88% usage respectively). Over half the people (59%) used a neighborhood park
in the past year.
Hovering around 40% usage are school playgrounds (44%), Hunter Park (43%), Garfield
Park (43%), Garfield Park Water Play Facility (40%), baseball fields (35%), and Hunter
Park Swimming Pool (35%).
Hovering around 30% usage are city tennis courts (32 1/o), Y.M.C.A. City Park (30%),
Oak Knoll Golf Course (27%), and soccer fields (27%).
Volleyball courts receive the least usage of the facilities asked about (18%).
Percent of People
Using Facilities
Llthia Park :a930
Scenic Areas 8�o
a� o
Neighborhood Park srsa „ ., 9%
School Playground
.> 4 0 Ems 0
Hunter Park .,�r,r...n 431)
Garfield Park -W 430
Garfield Water Play 0%
Baseball Field 35%
Hunter Park Pool: .4• • 35 /o
Tennis Courts 320
YMCA Park 0%
Oak Knoll Golf .a'. 2 %
Soccer Fields 2 '% -
Volleyball Courtsy o
0% 10% 20% 30% 40% 50% 60% 70% 80% 90%100%
Prepared by Advanced
Marketing Research
Retired people are less likely than others to use all of the above facilities except Oak Knoll
Golf Course. Those employed in Ashland are more likely than others to use all of the
Advanced Marketing Research
8
above facilities except Oak Knoll Golf Course and Lithia Park. Males and those with
children are more likely than others to use local natural or scenic areas. 31 to 49 year
olds, renters, and those with children are more likely than others to use neighborhood
parks and baseball fields. 31 to 49 year olds, those with children, and employed people
are more likely than others to use school playgrounds. 31 to 49 year olds, those with
children, and those with high income are more likely than others to use Hunter Park. 18
to 49 year olds, renters, and those with children are more likely than others to use Garfield
Park. 31 to 49 year olds, and those with children are more likely than others to use
Garfield Park Water Play Facility, Hunter Park Swimming Pool, YMCA City Park, and
soccer fields. People with children are more likely than others to use city tennis courts.
18 to 49 year olds, renters, and those with children are more likely than others to use
volleyball courts.
SOURCES OF INFORMATION (Q60)
For information about city issues, the most widely used sources are The Ashland Daily
Tidings and word-of-mouth. Two-thirds use free newspapers, information mailed from
f the City, and TV news programs to get information. Approximately half get information
from radio, The Medford Mail Tribune, and Ashland Cable Access TV. Only one-fifth get
information from community or neighborhood meetings.
BASE=399
The Ashland Daily Tidings 80%
Word-of-mouth 78%
Free newspapers 67%
Information mailed from City 66%
TV news program 65%
Radio 55%
Medford Mail Tribune 49%
Ashland Cable Access TV 46%
Community meetings 21%
Multiple responses possible; total may exceed 100%.
For responses less than 20%, see Table 60.
31 to 49 year olds, homeowners, and those earning in excess of$50,000 are more likely
than others to get information about city issues from word-of-mouth. 50 to 64 year olds,
homeowners, and those employed in Ashland are more likely than others to pay attention
to information mailed from the City. Those with no children are more likely than others to
get information from TV news programs. Those employed in Ashland are more likely
than others to get information from radio. Older people, homeowners, and those without
children are more likely than others to get information from Ashland Cable Access TV.
Advanced Marketing Research
19
NEWSPAPER READERSHIP (Q62)
The front section of the newspaper is the newspaper section most widely read for
information about city issues (45%), followed by the editorial section (26%).
BASE=401
Front section 45%
Editorial section 26%
The entire paper 13%
Multiple responses possible; total may exceed 100°/x.
For responses less than 10%, see Table 62.
CONTACT WITH THE CITY (Q64-Q66)
Slightly over half(52%) have contacted the City of Ashland by phone in the last year or
two.
Of those who have contacted the City, 86% felt their questions were handled in a
satisfactory manner.
Only 29 people out of 401 had complaints:
THOSE WITH
COMPLAINTS TOTAL
BASE=29 SAMPLE
FRF. 1i ENCY BASE=401
Unknowledgeable person 10 2%
Unresolved situation 6 1%
Poor responsiveness 4 1%
Rude person 3 1%
Call not returned 3 1%
Multiple responses possible; total may exceed 100%.
For responses with less than 3 mentions, see Table 66.
31 to 49 year olds, homeowners, those with children, those with higher income, and those
employed in Ashland are more likely than others to have called the City.
Advanced Marketing Research
i
20
EMPLOYMENT STATUS (Q68-Q69)
44% of Ashland residents are employed in Ashland, 19% are employed outside Ashland,
27% are retired, and 8% are unemployed.
Ashland Residents
50%
44%
40%
G �i e
30% ;;/ 27%
.oYg'
200/c
6,6 hxu'1y f'o��y
blip.¢%
v�� lr%/%y✓ � /
In Ashland Outside Ashland Retired Unemployed
Prepared by Advanced ilarketing
Rereard,
Those earning in excess of $50,000 are more likely than others to work outside of
Ashland.
Advanced Marketing Research
21
SURVEY INSTRUMENT
Advanced Marketing Research
22
Phone# Date Interviewer Que. #
1. "Hello,I'm_with Advanced Marketing Research,conducting a public opinion survey regarding the City of Ashland. (Are you 18
or over?)
2. What do you like MOST about living in Ashland? (Probe and clarify)
Size of city(23%)
Scenery/terrain(18%)
Climate/weather(14%)
Cultural activities(11%)
Friendly people(10%)
4. What one thing would you change about Ashland to make it a better place to live?
Growing too fast(18%)
Nothing(12%)
Traffic issues(12%)
6. Generally speaking,are you satisfied or dissatisfied with the overall level of services provided by the City of Ashland government?
(Then ask.) Is that VERY or SOMEWHAT(satisfied or dissatisfied)?
1( )Very dissatisfied 2( )Somewhat dissatisfied 3( )Somewhat satisfied 4( )Very satisfied 5( )Don't know/Refused
6% 7% 40% 41% 5%
Please rate the quality of each of the following city services on a scale of 1 to 5 where I is poor and 5 is excellent:
Don't
Poor Excellent Know Mean
7.Providing leadership for the city 1 2 3 4 5 6 3.2
8.Managing your city tax dollars 1 2 3 4 5 6 2.9
9. Preventing crime 1 2 3 4 5 6 3.7
10. Planning and managing growth of 1 2 3 4 5 6 2.8
Ashland
11.Encouraging business development 1 2 3 4 5 6 2.7
and job creation in Ashland
12.Maintaining city park grounds& 1 2 3 4 5 6 4.6
equipment
13.Providing an adequate bikeway system 1 2 3 4 5 6 3.2
14.Encouraging the use of mass transit 1 2 3 4 5 6 3.2
system
15.15. Maintaining city streets 1 2 3 4 5 6 3.2
16. Providing recreation programs for 1 2 3 4 5 6 3.4
young people
17.Quality of electric service 1 2 3 4 5 6 4.0
18.Efforts at electric&water conservation 1 2 3 4 5 6 3.6
19.Firetmedical emergency response time 1 2 3 4 5 6 4.5
i 20.Providing adequate open space 1 2 3 4 5 6 4.0
21.Providing senior programs 1 2 3 4 5 6 3.7
22. Quality of water service 1 2 3 4 5 6 3.8
23.Do you believe POPULATION growth in Ashland during the past 10 years has been too fast,too slow,or just about right?
1( )Too fast 2( )Too slow 3( )Just about right 4( )Don't know/Ref ised
47% 3% 44% 6%
Advanced Marketing Research
23
.24.Do you feel that the City of Ashland should accommodate population growth through: additional housing within existing city limits,
annexing more,land,or a combination of both?
27% 1( )Additional housing within existing city limits
9% 2( )Annexing more land
45% 3( )Combination of both
16% 4( )Neither(Against growth) (DO NOT READ)
4% 5( )Don't know
25.Do you believe ECONOMIC growth and development in Ashland during the past 10 years has been too fast,too slow,or just
about right?
1( )Too fast 2( )Too slow 3( )Just about right 4( )Don't know/Refused
17% 29% 40% 14%
Please tell me whether you believe the following aspects of life in Ashland have gotten better,worse,or stayed the same over the past year
or two: (If better or worse, ask) And is that MUCH or SOMEWHAT(better/worse)?
Much Somewhat Somewhat Much Don't
Worse Worse Same Better Better Know Mean
26. Recreational opportunities for young people 1 2 3 4 5 6 3.2
27. Availability of affordable housing 1 2 3 4 5 6 2.1
28. Employment opportunities 1 2 3 4 5 6 2.6
29. Traffic congestion in Ashland 1 2 3 4 5 6 1.7
30.Overall quality of life in the city 1 2 3 4 5 6 3.0
31. Recreational opportunities for adults 1 2 3 4 5 6 3.2
32. Social services for the financially disadvantaged 1 2 3 4 5 6 2.9
33. Recycling opportunities 1 2 3 4 5 6 4.4
34. Availability of senior services 1 2 3 4 5 6 3.3
How would you rate the following aspects of life in Ashland,on a scale of 1 to 5, where I is poor and 5 is excellent:
Poor Excellent DK Mean
35. Physical attractiveness of Ashland 1 2 3 4 5 6 4.4
36. Cultural opportunities 1 2 3 4 5 6 4.4
37. A sense of community 1 2 3 4 5 6 3.9
38.The character of downtown 1 2 3 4 5 6 3.9
39. Citizen involvement 1 2 3 4 5 6 3.8
On a scale of I to 5 where 1 is hardly any and 5 is a lot, how much(INSERT)is there in Ashland?
Hardly Any A Lot DK Mean
40. Ethnic&cultural diversity 1 2 3 4 5 6 2.9
41. Trust in local government 1 2 3 4 5 6 2.8
On a scale of 1 to 5,where 1 is a negative attitude and 5 is a positive attitude, how would you rate your attitude toward tourists?
Negative Positive DK Mean
42. Attitude toward tourists 1 2 3 4 5 6 3.7
43. Compared to a year or two ago,do you feel your neighborhood is more safe, less safe,or about the same? (Then ask.) Is that MUCH
or SOMEWHAT(safer/less safe)?
1( )Much less safe 2( ) Somewhat less safe 3( )About the same 4( )Somewhat safer 5( )Much safer 6( )Don't know
3% 16% 73% 3% 1% 3%
44. Compared to other U.S.cities you have lived or visited,does Ashland's crime rate seem higher,lower,or about the same? (Then ask.)
Is that MUCH or SOMEWHAT(higher/lower)?
1( )Much higher 2( ) Somewhat higher 3( )About the same 4( ) Somewhat lower 5( )Much lower 6( )Don't know
1% 2% 14% 31% 47% 5%
Advanced Marketing Research
24
45. Generally speaking,are you satisfied or dissatisfied with the opportunities provided to the citizens of Ashland to give input on city
decisions? (Then ask.) Is that VERY or SOMEWHAT(satisfiedldissatisfied)?
1( )Very dissatisfied 2( ) Somewhat dissatisfied 3( )Somewhat satisfied 4( ) Very satisfied 5( )Don't know/Refused
8% 16% 35% 30% 11%
In the past year, have you or your family used the following facilities in Ashland:
Yes No Don't Know
46. A school playground after school hours 1 (44-/o) 2 3
47. Baseball or softball fields 1 (35%) 2 3
48. Soccer fields 1 (27%) 2 3
49. Volleyball courts 1 (18%) 2 3
50. City tennis courts 1 (320/,) 2 3
51. Hunter Park Swimming Pool 1 (35%) 2 3
52. Hunter Park grounds 1 (43%) 2 3
53. Garfield Park Water Play Facility 1 (40%) 2 3
54. Garfield Park grounds 1 (43%) 2 3
55. Oak Knoll Golf Course I (27%) 2 3
56. Lithia Park 1 (93%) 2 3
57.YMCA City Park 1 (30%) 2 3
58. A neighborhood park 1 (590/6) 2 3
59. Local natural or scenic areas 1 (88%) 2 3
60.From which of the following sources do you get information about city issues? Please answer yes or no. (READ CHOICES;
CODE ALL THAT APPLY)
46% 01( )Ashland cable access TV
65% 02( )TV news programs
21% 03( )Community or neighborhood meetings
67% 04( )Free newspapers
78% 05( )Informal discussions with friends/co-workers
66% 06( )Information mailed from the City
80% 07( )The Ashland Daily Tidings
49% 08( )The Medford Mail Tribune
55% 09( )Radio
61.Other:
62. If you read a local newspaper,which section do you usually read for information about city issues? (DO NOT READ CHOICES;
RECORD UP TO THREE)
6% 01( )Do not read a local paper
45% 02( )Front section
26% 03( )Editorial
13% 04( )Letters to editor
7% 05( )News Articles
1% 06( )Guest Opinion
0% 07( )Paid advertisements
63. Other:
9% 99( )Don't know
64. Have you contacted the City of Ashland by phone in the last year or two?
52% 1( )Yes
48% 2( )No-SKIP TO Q68
0% 3( )Don't know-SKIP TO Q68
iAdvanced Marketing Research
25
65. Were your questions handled in a satisfactory manner?
86% 1( )Yes
13% 2( )No--66. What was the problem you experienced?Unknowledgeable person 34%
Situation unresolved 21%
Poor responsiveness 14%
1% 3( )Don't know
68. Are you retired?
27% 1( )Yes-SKIP TO Q70
73% 2( )No
0% 3( )Refused
69. If employed, is your place of work located in Ashland?
12% 1( )Not employed
27% 2( )Employed,work outside of Ashland
61% 3( )Employed,work in Ashland
0% 4( )Don't know/Refused
70. Please tell me when I read the category that contains your age:
1( ) 18-30 2( ) 31-49 3( ) 50-64 4( )65 and over 5( )Refused
16% 42% 22% 20% 0%
71. Do you own or rent your home?
1( )Own 2( )Rent 3( )Don't know/Refused
70% 29% 1%
72. Do you have children under the age of 18 living in your home?
1( )Yes 2( )No 3( )Refused
34% 66% 0%
73. Please tell me when I read the category that best represents your total household income before taxes:
1( )Under$15,000 13% 4( )$35,000-$49,999 21% 7( )Don't know/Refused 11%
2( )$15,000-$24,999 14% 5( )$50,000-$74,999 13%
3( )$25,000-$34,999 20% 6( )$75,000 or more 8%
THANK YOU FOR YOUR TIME! RECORD THE FOLLOWING:
74. Gender: 1( )Male 2( )Female
46% 54%
Advanced Marketing Research
Like Most
About Ashland
City Size -
.a ,
�e
/ i�i6�i� , l l,a� � , a
Scenery
Climate v Unis +
ON.: .;o. Ilor� ,�.•+'nHSy...�.�,�epu..�;
�': x'h lni�.::lnl m�
Culture s�,�:���;:a.. s., ���• ,:��
Friendly
PE oowo x
0% 5% 10% 15% 20% 25%
Prepared by
Advanced
Marketing Research
One Thing to Change
About Ashland
Fast Growth
iyy�r
/ 1 /o
Nothing y
0 to
Traffic
q 10 / 12916
High Taxes
Cost of Living ���H �%.
.5 /
City Council � ;; 0
0% 5% 10% 15% 20% 25%
Prepared by
Advanced
Marketing Research
Level of Satisfaction
With City Services
45%
40%
40%
35%
30%
25%
I g w,
20%
N .
15%
10%
0/1
7%
6%
5%1
Big-
50/6 -1111
0
F
0%
Somewhat Dissat. Very Satis.
Very Dissat. Somewhat Satis. Don't Know
Prepared by
Advanced
Marketing
Research
Quality of City Services
]=Poor; 5 Excellent
Parks s � �. o, rmvi - .
•Y.• LZ .tci ✓/:l6• ,LF,g%ddd .d3;
Emer enc 4.5
9 Ys � J
Open Space .O
Electric Service ; arch . O
9.'6q,or�YuS,r
�
Water Service � 3
Senior Programs
Preventing Crime , � _ � • � ', gy .i . � 3.
Conservation
3.E
Youth Youth Recreation :.,�..� ;
xq
Street Maint. x�. . v MR.,
sxma � 3.2
Mass Transit gg
Bikeway System 'd'1� W.3h�,11/.n:.. 'ilJp�: .v %YJl./uJ'�HF�Y.r�,,ieiFN.Y(.�'✓.'�
3.2
3.2 b'µ:
City Leadership r ',• yY JyY. . .
:Y•/R:Y%/.YHdYQSYb' :L::E% .W6
Managing Money ,
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Managing Growth N -x.,. y:,sls,�z,rc R
rhs;yi, .u((yn'.s�. k5,irszei2 V
Economic Devel. q, ,ys
1 2 3 4 5
Prepared by
Advanced
Marketing Research
Population Growth
In Ashland
50% 47%
40% C...•.. :. ,c E>!F�ffSF%3E;:FES:k�flF>:FP
'>„�"RFC:SC jk2j�:Cx:fi>4„4k i�x!x{`fyC:x<:2,b..civ E2 j::�J
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.,:. ;534,.353:`<,R ^.^.... 3 y.:•:.^'iS
peui$a4�u£^iEfgk,iRi3_u•^,2 Rg'::YxFF rSCxxie.C,:R£e
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10
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3 234°'.^':i�::SLres•!s3!�i:"3: <ki::n::R:>;!p,<,O(:,:<!�;F,��2::�3 �2`0<:'FSC:T.'FYiIjC'yF.�F�'ry2;�R`r<
O
/�
FE:!FS:!E
0%
Too Fast Too Slow Just Right Don't Know
Prepared by
Advanced
Marketing Research
Handling Growth
In Ashland
50%
45%
40%
30%
27%
'FiF'f:::F:k
10% to� :.`
o;
aF'!Rikk�F::..: :EFye:!•:Epq ��k::k%eC
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Annex Land Neither
More Housing Both Don't Know
Prepared by
Advanced
Marketing Research
Economic Growth
In Ashland
50%
40% 40%
30% uF ;F
44 '.4k
20 /°
°
17 /o o <`:3 3 a33 >333%335tssa:5
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Too Fast Too Slow Just Right Don't Know
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Change in Local Conditions
]=Worse 3 Same 5=Better
Recycling Opp. : ., 9,4.4
Senior Services
1, 3.3
Youth Recreation x' l � �3au y
' ✓✓✓. ;/'
Adult Recreation ;. :
ti. 1113.
�i�s;�G��i�s"�.ti�S�sS."sr;'st9il%($✓�''sf.�'�s%6,/,G//,r�ri
Quality of Life law µ
3.0
Services for Poor ag t ^
Employment Opp. aw y� ;2
id..6w'SY.OS$yw'.'.u�.%'u%°s;�:;i%z. �.n'�'•:
Affordable Housing
2 . 1
Traffic Congestion -:
1 2 3 4 5
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Quality of Life
]=Poor; S Excellent
Attractiveness ��.o�„" i H rJ4.
Cultural Opportunities
,.e''.r�.;cN'''2.✓u::�CH! s`:F"y� �' i��i," ,>w"r.,.zr».:f,!2T'�.':�T.4
i°:�A%s:n;aa•�:waiiin��i iui .w i .ta :Y/ .F•ib'�..��"'6�.�J.d"s%r�r.%e..u/
Sense of Community
3.9 L>u::A%.�iiii��,u�:nr�/�„•,��/Gii'. Gii'ti9:/G�iii�,�/ �'� ����'.f�ry:.�,��
Downtown Character _ f
.,wv�,.';vm>`�x"`i,....s,.h •,v,,.:sc .,vw .:!/ 9:/ SFr.
Involvement
"%'�L�•i�x:n�xii;7.v'7:>1::9��Diu y� 9.-i� m" i.Y:�...s<,..g/
R
V V
1 2 3 4 5
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Life in Ashland
1 Negative; S Positive
Tourists
Diversity
rust in Govt.
28
Safety
A H e 1 y„„r..:. 8
Crime Rate
1 2 3 4 5
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Level of Satisfaction
With Input to City
40%
35%
I30%
20%
16%
N�q�%1y 0
� 11
is
.:
$'6,;'2/.'!$3'
a .v
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:
0
Somewhat Dissat. Very Satis.
Very Dissat. Somewhat Satis. Don't Know
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Percent of People
Using Facilities
Lithia Park x „�N . %yrFwuu Fc� ;c 9y III 93%
Scenic Areas , 88%
Neighborhood Park /E 59%
School Playground
M. ...ra o
4
Hunter Park • : . � ;;
6� 5
GafieldPark o, m�gs? F, 43%
b: ;. /iA.
Garfield Water Play H� 0%
y ,r , Me
Baseball Field : „, /,.
Hunter Park Pool ”✓`EI'Ljj'!,x„Y'�%/x'' 3 %
Tennis Courts 1 :.s:
YMCA Park /°
o,F umA> :qM o
F 30
Oak Knoll Golf �• E27%
xar.
.aniyiu�bi
Soccer Fields O ,6627%
Volleyball Courts �H� � p
o�n°tr <6,9 9axsf 8%
0% 20% 40% 60% 80% 100%
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Information Sources
For City Issues
Daily Tidings � �G�ic 80%
����b�•a',��i.F':ry/N//%Nd�/%N�/�/ ���.',P„%�i'��r'// �h,��a',avia�•
Word-of-Mouth :�� g �lN MEN °
Free Papers 67%
Mailed Info ,, �/ ���„- °
,e %r,:tr ri':GSi/o;' :&M, .e/i 1f'.
x ; 66
TV News N/a -0-• �, ¢ � ;x/;65°/
Radio °
R,
Mail Tribune
X49 0
:w',,arui.�S.¢'?,d'�``?a! '%..
Cable TV
Meetings
NO 0
0% 20% 40% 60% 80% 1000/1
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Newspaper Readership
For City Issues
50%
45%
,:w
J. .dk�
40% .�:
Y/.i..' /A�Am
30%
26%
%. h
20%
PSO �
z F
[mom 13%
.r9
yA h
Front Page Editorial Entire Paper
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Contact With the City
And How it was Handled
50% o
44 /o p
<;
40%
F/m,05
gym`%x.�'ryr'
1665,
ORION,
iy�
20% dsr.c u, ;;zw—
0 1 ���� A
iris y !
10 /o
Vii:
n W
/4.5 f�JN 1 /p
0% ryf WOM
Satisfactory Contact
No Contact Unsatisfactory Conta
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Employment Status
Of Ashland Residents
50%
44%
40 /o :.A�
30% 27%
20% ��;Fa? pW
F-aJT�ryi` „'
i iiu'u'.li
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MOW
o `ycuv.,c5
� yFY
:aF BEEN
00 0
In Ashland Out of Ashland Retired Unemployed
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