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HomeMy WebLinkAbout1996-0102 Council Mtg PACKET�� Important: Any citizen attending Council meetings may speak on any item on the agenda, unless it is the subject of a public hearing which has been closed. If you wish to speak, please fill out the Speaker Request form located near the entrance to the Council Chambers. The Chair will recognize you and inform you as to the amount of time allotted to you. The time granted will be dependent to some extent on the nature of the item under discussion, the number of people who wish to be heard, and the length of the agenda. J AGENDA FOR THE REGULAR MEETING ASHLAND CITY COUNCIL January 2, 1996 I. PLEDGE OF ALLEGIANCE: 7:00 p.m., Civic Center Council Chambers 11. ROLL CALL III. MAYOR'S "STATE OF THE CITY" ADDRESS IV. APPROVAL OF MINUTES: Regular meeting of December 19, 1995. V. es ECIAL AGENDA ITEM: �(�,05 Request by Councilor Thompson to re-adopt resolution on population control. VI. CONSENT AGENDA: 1. Minutes of Boards, Commissions and Committees. 2. Monthly departmental reports - November and December, 1995. 3. City Administrator's Monthly Report for December, 1995. 4. Confirmation of Mayor's appointment of Vava V. Bailey to the Historic Commission for a term ending April 30, 1998. VII. PUBLIC HEARINGS: (Testimony limited to 5 minutes per speaker. Hearing must conclude by 9:30 p.m. or be continued.) 1. Request for an amendment to Chapter 18.24.030.K.7 and 18.28.030.J.7 of the Land Use Ordinance involving Jackson County Health Department requirements for traveller's accommodations. VIII. PUBLIC FORUM: Business from the audience not included on the agenda. (Limited to 5 minutes per speaker and.15 minutes total.) IX. UNFINISHED BUSINESS: 1. Election of three (3) members of Budget Committee for terms ending December 31, 1998. X. ORDINANCES. RESOLUTIONS AND CONTRACTS: 1. First reading by title only of "An Ordinance Amending Chapters 6.12, 6.16, 6.28 and 6.32 of the Ashland Municipal Code to Standardize Permit Procedures for Business Licenses; Amending Chapter 6.24 to Conform Regulation of Peddlers to Existing Law and Deleting , Chapter 6.08 Pertaining to Dance Hall Licenses and Chapter 6.20 Pertaining to Places of Amusement." q(o Dq Reading of "A Resolution urging Congress to support financial aid and educational loans for students of higher education." q� -0( Reading by title only of "A Resolution setting a public hearing for assessments to be charged 9i�-py against lots within the Strawberry Lane Sanitary Sewer Local Improvement District No. 68." 9p-v3 XI. O'T'HER BUSINESS FROM COUNCIL MEMBERS XE. ADJOURNMENT MINUTES FOR THE REGULAR MEETING ASHLAND CITY COUNCIL December 19, 1995 CALLED TO ORDER Mayor Golden called the meeting to order at 7:05 p.m., Civic Center Council Chambers. ROLL CALL Councilors Laws, Reid, Hauck, Hagen Thompson were present. Councilor Wheeldon was absent. APPROVAL OF MI UTES The minutes of the regular meeting of December 5, 1995 and Special meeting of December 12, 1995 were approved with the following amendment to Special meeting of December 12, 1995; under item 2 paragraph 2; deadline of January 1, 1996 under Agreement section one, number 1.1 is changed to January 31, 1996. SPECIAL PRESENTATIONS AND AWARDS 1. Proclamation of December, 1995 as "National Drunk and Drugged Driving Prevention Month." Mayor Golden read proclamation "National Drunk and Drugged Driving Prevention Month". CONSENT AGENDA 1. Minutes of Boards, Commissions and Committees. 2. Monthly departmental reports - November, 1995. 3. Memorandum regarding stakeholders reception on Wednesday, January 24 for Clean Cities Coalition. 4. Confirmation of Mayor's appointment of Karen Amarotico to Conservation Commission. 5. Report by Audit Committee and Acceptance of Audit Report for FY 1994-95. Councilor Thompson requested item 5 to be pulled off the consent agenda. Councilors Hauck/Thompson m/s to approve items #1 through #4. Voice vote: all AYES. Motion passed. COUNCIL DISCUSSION: CONSENT AGENDA ITEM 5. Report by Audit Committee and Acceptance of Audit Report for FY 1994-95. Audit Committee Chairman Marty Levine clarified for Council the Audit Committee comments on the recommendations made by the Auditors for the Ashland Community Hospital and Ashland Parks and Recreation. He noted that by forming the Audit Committee, it provided a forum for Auditors to present their reports and forced the staff to respond in writing their response to the auditors recommendations. Council noted that the report submitted by the Audit Committee made the interpretation of the audit report more understanding. , Councilors Hagen/Reid m/s to approve item #5. Voice vote: all AYES. Motion passed. 1 PUBLIC HEARINGS 1. (Continuation from 11/21/95) Request for an amendment to the Procedures Chapter of the Land Use Ordinance; reconciling other sections of the.Land Use Ordinance and the Ashland Municipal Code to these amendments; amending the variance criteria and other sections of the Land Use Ordinance; and repealing Resolutions 78-33 and 88-20. (Applicant: City of Ashland) Planning Director John McLaughlin brought forward the proposed amendment with modifications to the appeals process. Modification would follow current appeal process that appeals would be handled on de novo, meaning that it would be open to all issues and all information. Council discussion on following items in proposed amendment: It was suggested that signage for land use issues be more visible and stand out more clearly than what is currently being used. Council felt there could be a way to communicate better with the public, possibly educating the public on how to identify the land use signs through utility newsletter and any other means. Adding after evidence; "in order to preserve appeals rights" must be directed... to 18.108.100, section 2. The suggestion was made to help speakers keep their testimony based only on criteria and understand that the decision made by the Council could only be made based on criteria. There was concern that putting this wording in the ordinance would be a way of micro-managing the meetings when the Chair usually has control and handles testimony according to the situation. 18.108.160 Ordinance Interpretations; issue of perpetual affordablity. Questioned whether there should be some wording as to the intent of the Council. City Attorney Nolte commented that the intent of the governing body is always crucial interpretation, but very difficult to determine. Concern was made that the entire responsibility of interpretating the ordinance is given to the Planning Commission and Council has no right to change the interpretation. It was agreed that Council should have that right and it should be made more clear, City Attorney Nolte will provide better wording. Section on annexation was moved to another chapter, not deleted. Section 8, 18.04.020 Purpose; suggested inserting "efficient and" in sentence one following the word; encourage..."efficient and" appropriate use of land; changing the word "promote" same sentence; to "accommodate" orderly growth; insert "and through" same sentence following to provide for adequate access to "and through" property. Concern was made regarding forcing efficient use of land on private property owners who have certain rights to their land. It is noted the wording "to and through" is also used in the annexation ordinance. Question as to whether by adding "to and through" to ordinance may undermine the purpose and effectiveness of the Council in particular instances. It was commented that the definition of adequate would be defined by the Council when dealing with specific types of property. Section 10, 15.04.090; Building Permits Generally; sentence two; suggested wording change that would reflect, at certain times with staff discretion, obtaining of permits be staggered. "Staff may issue a partial permit under certain circumstances". The number of different permits that are now being required for builders was noted and the expense involved. Concern was made that the risk associated with this suggestion may put some buildings at risk and may allow someone to come in and not complete the job according to state code. Questioned the possibility of extreme pressure on regulators to look the other way if builder could not meet the requirements. It was stated that Council would not like to see building inspectors put in this position. 2 I� PUBLIC HEARING: OPEN 8:07 p.m. Cate Hartzell/881 E. Main/Commented on visibility of signage. Opposed to the de novo portion of the proposed amendment, felt it is too restrictive. Debbie Miller/160 Normal/submitted letter read by Cate HartzelUAgrees with change back to Council appeals. Offered suggestions regarding property owner notification; reduction in yard setback; time limits on appeals; Type III procedures; posted notices and annexations. PUBLIC HEARING: CLOSED 8:12 p.m. Clarification was made that the appeal shall be a de novo evidentiary hearing. Questions regarding legislative amendments were clarified by Section 2 18.08.345 Legislative amendment. Councilors Thompson/Hauck m/s to add in Section 8, 18.04.020 Purpose; in sentence one to read, The purpose of this Title is to encourage the most appropriate "and efficient" use of land. Voice vote: Reid, Hauck, Hagen and Thompson AYE. Laws NO. Motion passed 4-1. Council agreed with proposed language by City Attorney Nolte regarding Councils role in interpretation of ordinances. Amendment to 18.108.160 Ordinance Interpretations; paragraph 13, sentence two would be changed to read, "The interpretation of the Commission shall be forwarded to the Council who shall have the authority to modify the interpretation." PUBLIC FORUM Cate Hartzell/881 E. Main/Questioned status of Space Needs goal. It was clarified that this is an ongoing 1996-97 Council Goal. UNFINISHED BUSINESS 1. Adoption of goals and notes to staff for 1996-97. Council agreed with the suggestion of adding the "criteria" under Notes to Staff, item number 1, to read "Planning Department consider CUP "criteria" when Railroad District is reviewed. Council was in agreement that the Goal Setting Session went very well. Councilors Laws/Reid m/s to approve adoption. Voice vote: all AYES. Motion passed. 2. Adoptions of Findings, Conclusions and Order for PA 95-101 (ICCA). Corrections on page 1, section D, sentence two the word "or" should be "are"; page 5, paragraph two, sentence 5 the word "an" should be "and"; page 11, paragraph 3, the word "an" should be "a". Councilors Hagen/Reid m/s to adopt. Roll Call vote: Reid and Hagen YES; Laws and Thompson NO; Hauck abstained declaring conflict of interest; Golden to break tie, YES. Motion passed 3-2. 3 NEW AND MISCELLANEOUS BUSINESS 1. Adoption of drug and alcohol testing program as mandated by the Federal Highway Administration for employees holding a commercial driver's license. Clarification to Council that this is a Federal mandated law and pertains only to those employees required to obtain a commercial license. It is estimated that the cost to the city may be around $2,000-$4,000.00. Councilors Laws/Hagen m/s to approve adoption. Roll Call vote: Thompson, hagen, Hauck, Reid and Laws, YES. Motion passed. 2. Election of Budget Committee members (3). Council agreed with suggestion by Councilor Laws that election of Budget Committee members be postponed until January. This would give Council an opportunity to speak with the candidates. 3. Authorization for purchase of police vehicles. Council agreed to City Administrator Almquist's request to postpone authorization until January. li 4. Authorization for Mayor and Recorder to sign bargain and sale agreement for City-owned property on Terrace Street. Councilors Reid/Hauck m/s to approve authorization. Voice vote: all AYES. Motion passed. 5. Request by attorney for ICCA for refund of appeal fee. City Administrator Almquist raised concern in setting policy for refunding of appeal fees. No action by Council due to lack of motion. ORDINANCES. RESOLUTIONS AND CONTRACTS 1. First reading by title only of "An Ordinance amending the Procedures Chapter of the Land Use Ordinance; reconciling other sections of the Land Use Ordinance and the Ashland Municipal Code to these amendments; amending the variance criteria and other sections of the Land Use Ordinance; and repealing Resolutions 78-33 and 88-20. Councilors Hauck/Thompson m/s to approve first reading with beforementioned changes and place on agenda for second reading. Roll Call vote: Laws, Reid, Hauck, Hagen and Thompson AYE. Motion passed. 2. Reading by title only of "A Resolution adopting a site-specific systems development charge for the Ashland Retirement Residence, 540 N. Main Street, pursuant to Ashland Municipal Code Section 4.20.050(F)." City.Administrator Almquist made the Council aware that there would be another developer making a similar request in the future. Councilors Hauck/Laws m/s to approve Resolution #V5-30. Roll Call vote: Reid, Hagen, Laws, Thompson and Hauck, AYE. Motion passed. 4 �I OTHER BUSINESS FROM COUNCIL MEMBERS Councilor Thompson distributed to Council members a sheet regarding concepts on Regional Planning. The purpose is to have a core of items that the Council may agree on for Regional Planning. Councilor Hagen made public aware the location of his Town Hall meetings would be changing. Suggestions to Council Study session were made by City Administrator Almquist. Councilor Hauck noted that the Senior Program received a grant from the Chenney Foundation'for the expansion of the Senior facility. ADJOURNMENT Meeting was adjourned at 8:53 p.m. Barbara Christensen, Record Catherine M. Golden, Mayor 5 RESOLUTION NO. 96- WHEREAS many of the conflicts in the State of Oregon and local jurisdictions arising from diverse approaches and philosophies regarding natural resource use, property rights, education, crime, housing, employment, water and land use and development are magnified or indirectly affected by pressures brought to bear by a growing population; and WHEREAS our state is not alone in its struggle to cope with population growth; and WHEREAS no single state is in a position to determine national policy regarding population, nor can any state formulate its own policy apart from national concerns; and WHEREAS the United States does not now have a comprehensive population policy designed to achieve a secure future, nor does the Federal Government have a deliberative body dedicated to serious debate or implementation of a plan of action regarding the impact of population on our future; and WHEREAS proponents of a National Optimum Population Commission propose that such commission be appointed by the Vice President of the United States to analyze and debate the question "What is our optimum population?"; and WHEREAS after a three- to five-year period of gathering information, the commission would summarize its findings and propose noncoercive educational, legislative and public policy initiatives to place the United States on the path, during a transition period lasting from 100 to 125 years, toward achieving an optimum sustainable population; NOW, THEREFORE, BE IT RESOLVED by the City of Ashland that we, the members of the City Council, endorse the proposal to form a National Optimum Population Commission. This resolution was read by title only in accordance with the Ashland Municipal Code 2.04.090 and duly PASSED and RE-ADOPTED this 2nd day of January. 1996. Barbara M. Christensen, City Recorder SIGNED and APPROVED this 2nd day of January, 1996. vi wed to form: Catherine M. Golden, Mayor Paul Nolte, City Attorney ASHLAND HISTORIC COMMISSION Minutes December 6, 1995 CALL TO ORDER The meeting was called to order by Chairperson Jim Lewis at 7:40 p.m. Members present were Terry Skibby, Jim Lewis, Keith Chambers, Bill Harriff, Casey Mitchell, Larry Cardinale, Bill Emerson, and Cliff Llewellyn. Also present were City Council Liaison Steve Hauck, Associate Planner Mark Knox, and Secretary Sonja Akerman. No members were absent. Fredricka Weishahn resigned. APPROVAL OF MINUTES Chambers moved and Cardinale seconded to approve the Minutes of the November 8, 1995 meeting as submitted. The motion was unanimously passed. STAFF REPORTS PA 95-120 Site Review 665 and 685 "A" Street Patricia Murphy Lewis turned the meeting over to Vice Chair Skibby and sat in the audience because he owns the property directly across the street. Knox explained this proposal is for a mixed use two-story building housing a health spa and three residential units. The spa will include hot tubs/jacuzzis, saunas, steam baths, therapeutic massage rooms, showers and associated dressing rooms. A lounge and juice bar will look over a centralized courtyard. A multi-purpose room will also be on the ground floor which will be used for classes, events and parties. The three apartment units will be on the second floor. Off-street parking is proposed for the adjoining lot. Access will be from the rear 20 foot wide public alley and "A" Street. A public sidewalk will be installed along the frontage and a three foot tall decorative wall will be constructed to screen the parking lot from the street. Knox said Staff has a major problem with the location of the proposed parking lot. While Staff is supportive of the design, it cannot support the large parking area relative to "A" Street because it is a deviation not only from the Site Design and Use Standards, but also the common vision of the "A" Street commercial corridor. The plan is very different than what was presented at the pre-application conference and to the Historic Commission Review Board. The initial site plan consisted of a single story building with head-in parking provided off the rear alley, with the adjoining lot remaining mostly undeveloped. The proposed design also includes a new curb cut off "A" Street. Knox went on to say when the Railroad Subdivision was approved, the grid street pattern of the Railroad District was extended in the form of an east/west and north/south public alley system to allow new commercial buildings to be situated along"A" Street, with head-in parking located off the rear and side alleys. This type of development has already been incorporated with the Ashland Insurance and JEGA Gallery buildings, with the structures located near the sidewalk and a pedestrian environment created along the street. Staff feels strongly this design theme should be continued by all the new commercial projects along"A" Street. The proposed plan would sever this continuity. Knox then referred to the Site Design and Use Standards, noting parking in the rear is always encouraged, and on the side only if necessary. Locating a parking lot adjacent to "A" Street is contrary to the implied purpose behind the Detail Site Review Zone, of which the "A" Street commercial corridor is a part. Staff believes the parking area will be disruptive to the pedestrian environment. By locating the parking in the rear, it will be more compatible with the historic development pattern of the area. The public alley system allows parking areas to be accessed from the alley and cars to be directed to existing intersections without introducing additional curb openings along"A"Street,which would also represent a point of conflict between motorists and pedestrians or bicyclists. Adequate access is already provided from the alleys. Skibby asked how the buildings would be arranged if the parking were in the rear. Knox replied this is discussed in the pre-application conference by the planners. Many factors are involved, and it is up to the applicant to meet the design standards. Emerson wondered why another pre-application conference was not required with so many changes. Knox said it got beyond the time notices were mailed out, and added Staff is requesting a redesign of the project, not a denial. Cardinale said he was at the initial Review Board meeting and agreed the design had changed substantially. Architect Tom Giordano (157 Morninglight Drive) said he would like to clear up the differences in design from the initial plan submitted. It made more sense to do a full version of the plan rather than do it in phases. It is also more cost effective to build a two- story building than an elongated single story structure. Because the square footage increased with the new plan, additional parking is now required. His client's desire is to have a courtyard, as she feels it important to have the activities working off this area. He also explained he attended two Review Board meetings, and came up with the final version with the Craftsman look as a result. Patricia Murphy, owner of the property, said the plans have already changed three times. She agreed it started out small then lot larger because she is now in a better position to get a loan, primarily because of the addition of the apartments on the upper floor. She also agreed it is more cost effective to go with the larger plan. She then explained her vision for the multi-purpose room, which could be used similar to another community type center. She Ashland Historic Commission Minutes December 6, 1995 Page 2 also stated she wanted to take advantage of the views of the new park and the mountains. Giordano related Ashland has had a long tradition of spas and therapeutic work, specifically noting Lithia water. Murphy stated she will also have mineral baths. Harriff asked how many people the building will accommodate on a busy day, including clients and employees. After Murphy gave a quick run-down of the activities, it was decided 70-80 people could be there at one time. Giordano commented on the fact the actual footprint had not changed from the pre- application. Chambers asked if Giordano and Murphy were caught by surprise regarding the parking concerns. Giordano answered it was a surprise; however, because the square footage of the building changed, additional parking spaces were needed. Chambers then asked if he were sensitive to Staff concerns, as he was going against Ashland standards with such a significant change. Giordano responded he was very sensitive to the concerns, but said he was coming from a different viewpoint. He feels it does work -- it is just a different concept. The purpose of placing the parking lot on the adjacent lot is to provide a pause in the transition area since it is between the park and other commercial buildings. It was also to protect the view of the mountains. He passed around photos that Murphy had taken that day, noting their proposal was no different than the alley between Ashland Insurance and the JEGA Gallery, with parking on both sides of the alley. His project has more ins and outs, with landscaping providing places to sit, thereby being more pedestrian oriented. If the parking were to be in the rear, it would change the building by elongating it and the courtyard would not work with a different shape. He also maintained he had worked hard to use the Site Design criteria. The courtyard is critical to the design and it is a great pedestrian space. Llewellyn suggested a higher wall and one way access (entrance off"A" Street and exit from the alley) since the lot seems to be the biggest objective. Murphy then read a statement she had prepared, recognizing the fact she feels strongly about having the driveway off "A" Street, especially since women would feel more comfortable having easier access to a lighted parking lot close to the entrance of the building. She just found out last week the driveway was an issue, and had until then, assumed she would have access to the parking lot off "A" Street. She added it would be confusing routing traffic exclusively off the alley. She will also be relying on tourism, and is afraid people won't stop if the parking is not easily designated. The lot will be surrounded by a rock wall and will easily be seen off the street. In addition, she noted she has made many modifications over the past few months. The style looks more like a residence than a business and she would like a business look. She also said she does not want to be the only business without access to parking adjacent to the building. Philip Lang, 758 "B" Street, said "A" Street is dangerous. The proposed layout is perfect for a shopping center. Here we have the romance of the car versus preserving the Historic Ashland Historic Commission Minutes December 6, 1995 Page 3 District. He does not support commercial businesses that are vehicular dependent. In looking at the demographics, 1) the project is inappropriate for the district because of the size and scale of the project, as it has nothing to do with the historic character of the neighborhood; 2) traffic safety is a concern, as "A" and "B" Streets are dangerous now and this is the worst possible choice for traffic congestion; and 3) to approve this would be to continue with the errors of the past in that the Planning Department always insists this area should be commercial while it has always been primarily residential. Lewis commented from the audience the sidewalk in front should be five feet, not the proposed four feet. He also said he agrees with Staff there should not be another curb cut created because that would create more problems, especially with regard to pedestrians. On a personal note, he said the parking lot does not bother him because it preserves his view. If the design were elongated, there would probably be no courtyard, and he likes the landscaping. He also noted with the recent infill in the Railroad District, the proposed design is unique and no two buildings are alike. Knox stated the Traffic Safety Commission has directed the City to not allow parking along the north side of "A" Street. Therefore, no on-street parking credits will be granted. Giordano rebutted this plan meets the zoning and parking requirements, and is a permitted use. Skibby closed the meeting to public comment, then asserted the full plan should have been presented to Staff prior to final submittal. He also said he does not like the extra curb cut on "A" Street. Cardinale asked if the arbor and/or wall were to be continued along "A" Street without changing the parking, would the lot be OK. Knox said it would not. Chambers said the Commission has a responsibility to keep in mind what the Historic Commission, Planning Commission, and City Council have been working toward all these years, historically and aesthetically. If the City is striving to maintain the standards, he said he doesn't think the City should let these standards slip. He advocated listening to Staff without undermining the integrity of the structure, as he feels the design is marvelous. Mitchell stated she thinks the project would be an asset and that the applicant has already done a huge job to make everyone happy. Ashland needs the community space, and the spa would provide a service the City doesn't currently have. After seeing the picture of the large alleyway between Ashland Insurance and JEGA, she said she felt much better about the parking lot adjacent to the proposed spa. She suggested making the lot more parklike with perhaps a pergola. She then said she thinks the City should compromise on this concern. Knox countered the City should not compromise. The Site Design and Use Standards have been passed by the Historic Commission, Planning Commission and City Council. He said Ashland Historic Commission Minutes December 6, 1995 Page 4 the same effect can be fulfilled by relocating the multi-purpose room and designing a building that is not quite as high. Chambers asked Giordano if a redesign was required, would the project still move forward. He said it would be up to his client, but noted the central focus of the project has been the courtyard, and they would not want a bowling alley shaped courtyard if the building footprint were to change into a more elongated form. He feels it would not work by changing the building geometry. Cardinale said he likes the courtyard aspect and the idea of common space, but feels the project has grown and does not fit the area. He also noted there should have been the opportunity to comment along the way before the final plan was submitted. Harriff said he likes the project and said he would find it more objectionable if it were spread out. He also commented about the problem of traffic flow brought up by Lang, stating the City has done nothing about it. The zoning can guarantee traffic will get out of hand. Although Lang raises good objections, Harriff said he feels the City ought to be required to come up with the solution, not the applicant. Chambers maintained the parking lot will be a parking lot no matter what landscaping is done. He said the applicant should be asked to make a good faith effort to come up with a worthy alternate design without the parking lot. Emerson said he feels a five foot wall will take care of that, but doesn't want to see a curb cut. He commended Giordano on the design and said he would rather see more buildings like this than what has already been built on "A" Street. He also suggested some landscaping should be narrowed in the rear and brought to the front between the five foot wall and sidewalk, but to leave it open and take advantage of the viewscape. Also, he recommended the landscape depth be increased on both sides of the parking lot. Emerson then moved to recommend approval of this application with the following conditions: 1) there be no parking spaces along the curb (not allowed on that side of the street anyway); 2) the sidewalk be five feet wide; 3) there be no curb cut off "A" Street; 4) landscape to be narrowed in the rear to accommodate more landscape between the wall and the sidewalk, with the addition of a few more trees; and 5) the wall be increased to five feet. Harriff seconded the motion. Discussion followed, with Chambers asking if the Commission was recommending to override the Staff Report. Emerson said the parking lot is different. The problem is that it is visible, but it is still creating a view. Llewellyn maintained it might be a mistake to totally eliminate access from "A" Street because more people will try to use the street for parking. Chambers said there would be an advantage to delay the action in order to have the option to see what can be done with a creative redesign. On voice vote, the motion carried, with Mitchell, Emerson, Harriff and Llewellyn voting aye; Chambers, Skibby and Cardinale voting nay; and Lewis abstaining. Ashland Historic Commission Minutes December 6, 1995 Page 5 Lewis then resumed Chairmanship. BUILDING PERMITS Permits reviewed by members of the Historic Commission and issued during the month of November follow: 248 Third Street John Seligman Foundation 136 Fork Street Ken Frantz Porch 885 Siskiyou Boulevard Ashland School District Interior Remodel 250 Oak Street Lance Pugh Trash Cont. Area 123 Central Avenue Mark/Joan Swisher Remodel* 548-564 N. Main Street Ashland Comm Hosp Foundation Retirement Residences 163 High Street John/Betty McClendon Addendum/Aces. Unit 281 Oak Street Brad Roupp Replace Foundation 125 Nutley Street Amy Krichman Remodel/Addition 264 East Main Street Travel Essentials Sign 33 North First Street Re/Max Realty Group Sign 250 Oak Street #1 Sun Systems Sign * Disapproved REVIEW BOARD Following is the schedule (until the next meeting) for the Review Board, which meets every Thursday from 3:00 to at least 3:30 p.m. in the Planning Department: December 7 Emerson, Skibby and Lewis December 14 Chambers, Skibby and Llewellyn December 21 Mitchell, Skibby and Cardinale December 28 Cardinale, Skibby and Lewis OLD BUSINESS Street Naming Committee Emerson said the location is very important to the naming of the new street, and he feels the list should be categorized into regions. Lewis reported that is what will happen once the list is finalized and sub-groups are formed. Hauck noted it will work well to have the list available with a commentary about each name, as it is a Public Works requirement to summarize the historical significance of the name. Ashland Historic Commission Minutes December 6, 1995 Page 6 Skibby related the next meeting will be Wednesday, December 20th from 4:00-6:00 p.m. in the Gresham Room at the Library. Golden Spike Marker Lewis stated he and Skibby had met in order to make a decision about the best location for the placement of the marker. They had also consulted with Emerson. Lewis conveyed they felt the best place would be on the corner of Fifth and "A" Streets on City property just behind the three foot sidewalk strip by the depot. If the Commission agrees, he would like to have it moved by December 17th because there will be an open house at the depot on that date, and he would like to commemorate the driving of the spike on December 17, 1887. Emerson moved and Mitchell seconded to direct the City to move the Golden Spike marker from the city yard to the above mentioned corner. The motion was unanimously passed. Ashland Location of Southern Oregon Historical Society Hauck mentioned he had a message on his answering machine from Southern Oregon Historical Society regarding the placement of an exhibit in Ashland, so it looks as though we will have something as soon as a location is established. NEW BUSINESS Plaza Kiosk Emerson reported he had talked with Brian Almquist about the results of the kiosk expansion and if the alternate plan would be considered. Almquist said he would not pursue this further. Emerson said he would like to review the Commission meeting where this was discussed, and asked for input on what transpired during the hearing because Almquist had made a comment about the way he was treated at that meeting. The Commission agreed that although not everyone agreed with Almquist, he was not treated in a discourteous manner. ADJOURNMENT With a motion by Emerson and second by Mitchell, it was the unanimous decision of the Commission to adjourn the meeting at 10:10 p.m. Ashland Historic Commission Minutes December 6, 1995 Page 7 AD HOC CITIZEN'S COMMUNICATION COMMITTEE December 1, 1995 Minutes Members Present: Joanne Eggers, Al Bodin, Brice Farwell, Robert Taber, Joe Eckhart, Hal Cloer, and Cate Hartzell; Councilors Don Laws, Steve Hauck, and Ken Hagen; and Staff Dick Wanderscheid. Guests: John Fields and Wendy Siporen. The meeting was called to order at 4:03 p.m. Self introductions followed. Minutes were corrected by Farwell noting the incorrect spelling of bonding on page 3. Eckhart noted the committee's name was incorrect in the minutes and agenda, as the word "citizen" was omitted. The minutes were approved as corrected. Election of Chair and Vice Chair followed. Eckhart nominated Hartzell for Chair. There were no other nominations, therefore, she was unanimously elected. Taber then nominated Eckhart for Vice Chair. Laws nominated Cloer. After a 4 to 4 tie, Cloer voted for Eckhart who was so elected as Vice Chair. Hartzell then proposed to change the agenda order to move to the brainstorming session prior to discussing the survey results. She felt this would be good so the results of the survey would bias the brainstorming ideas coming from the committee. Laws agreed to the agenda change because he felt there would be enough time to get both done and felt the committee should focus on brainstorming and spend less time on the survey. Bodin wanted to know if there were any surprises in the survey. Wanderscheid stated there were no major surprises and that he had printed results so that people would be able to take them home and review them. The committee then spent about 50 minutes brainstorming problems and potential solutions to the communication process in Ashland. After the brainstorming session was completed, Laws suggested that Chair Hartzell and Wanderscheid get together and go over the ideas generated during the brainstorming and try to categorize them. Bodin stated he felt overwhelmed by the volume of ideas that had just been generated and that the committee needs to focus on only six or so in order to get to something that is achievable. He also wanted to know how long the committee would have to work on this issue. Laws stated the committee would continue to meet until the job is done. Hauck agreed and stated the committee would be in existence until a report is prepared for the Council. Farwell suggested the committee stay in existence even after the plan is presented in order to review and fine tune the implementation. Bodin stated that unless we enlist people to become involved in city government, this plan will be worthless. Hartzell stated we need to take small steps and get more people involved step by step. Eggers said the big topic is how do we make people feel like they want to participate? Eckhart stated he felt the plan will help get people involved. Bodin wanted to know "who are they", these people we want involved? i Cloer stated he felt Chair Hartzell and Wanderscheid, after categorizing ideas, might be able to reduce the idea areas to five or seven different items. Hartzell stated the committee should probably meet formally every two weeks or so, and smaller groups could meet more often if they want to work on some of these idea areas. Eckhart agreed and stated he would be willing to meet more often. Bodin stated that he didn't want the committee to misunderstand that although he felt overwhelmed, he still is willing to completely invest his energy and get involved in the project. The time and date of the next meeting was then discussed and tentatively set for 3:30 p.m. on Wednesday, December 13th. The meeting was adjourned at 5:14 p.m. Ad Hoc Citizen's Communication Committee 2 Minutes December 1, 1995 . II AD HOC CITIZEN'S COMMUNICATION COMMITTEE December 13, 1995 Minutes Members Present: Al Bodin, Brice Farwell, Robert Taber, Joe Eckhardt, Hal Cloer, and Cate Hartzell; Councilors Don Laws and Steve Hauck; and Staff Dick Wanderscheid. Guest: Carolyn Eidman The meeting was called to order at 3:35 p.m. Self introductions were conducted. Taber stated he wanted to add the recently adopted City Council Transportation Goal to the agenda. Wanderscheid gave a history of the Community Attitude Survey and stated the Council indicated a desire to complete a yearly survey. He wanted input from the committee which could make next year's survey better. Bodin had a number of questions about the survey. What time of day were calls made? What kind of people responded? How long have the respondents lived in Ashland? Where in town did they live? The growth question should have asked about growth from when to when. The crime question should have had a longer time frame than two years. He also questioned the 74% response rate, as he had calculated it differently. Hauck responded the firm that had conducted the survey had followed professional guidelines for conducting a random sample telephone survey. Laws, in response to the question about whether new residents would know enough to answer some of the questions, said people were able to answer "do not know" for these questions. Hauck pointed out the demographics of the sample matched City demographics. Hartzell stated there is no need to defend the survey, that the survey needed to be taken with a grain of salt, and that the committee should try and give suggestions to make future surveys better. Personally, she would like to know what the reasons were for the 152 people who refused to do the survey. She stated she had spoken with Joanne Eggers about the survey and her feelings were that there were no questions on environmental issues and that these and other value questions should be included. Also, her daughter was one who was called and she felt she could not answer the question about how money was spent because she did not have adequate information. Eckhardt commented he was not certain that 400 people was a valid sample and felt we could have mailed it out for less money, as he would have liked a larger sample for less money. Hauck responded the results would not have been valid or scientific if it were a mail in survey. Bodin said he had talked to the firm and felt the survey sample of taking every eighth phone number was not a valid way to pick a sample. Laws stated the survey sample had not been selected that way, but by assigning random numbers to the sample and then using a random number generator to pick the sample. Bodin felt that overall, the survey will serve a purpose for the City. Laws noted that in judging the survey, you need to ask two questions: 1 ) does it conform to common sense? and 2) does it conform to scientific principals? He felt it met both these tests and also resulted in similar results of three other surveys done for the City. Therefore, he felt the results were valid. Bodin stated the question on economic development was an example of new people having no way of answering this question because they haven't been here long enough to know. Therefore, what people think is of no value. Laws responded that surveys are designed to find out what people think, not what they know, and politicians need to know what people think about issues. Taber asked why do we want to know what people think if they don't know enough about an issue to have valid viewpoints? Laws stated if this City wants to begin educating citizens, it needs to know what people think first. Hartzell said she had talked to Susan Reid about the survey and Susan viewed it as a benchmark to judge how educational efforts are working and how future survey results will reflect the effectiveness of these efforts. Eckhardt asked if this survey is even relevant to the committee. This committee needs to ask people what they know about the City and how to approach the City and communicate with it. He wanted to know what Laws and Hauck felt they got from the survey. He said because only two people attended Council Goal Setting, that communication is missing from City processes. He felt there will be a time when the committee might want to design a different kind of survey, but now is not the time. He also felt the cost of the survey was excessive. Cloer said he felt the survey will not be redesigned for a few months and the committee has other more important things to work on first. He also said he would like to get a copy of the survey on computer disk so he could review the data. Hauck said he would copy it for him. He wanted to look specifically at question #14 about citizen involvement to analyze the answers to this question. Hartzell stated this was put on the agenda to get input to Wanderscheid on how to make it better next year. Her comments were the park reservoir should have been added to the City Ad Hoc Citizen's Communication Committee 2 Minutes December 13, 1995 6 park facility list. She felt if members of the public were involved, things like this would have been added. Also, regarding questions 64-66, she felt it would have been valuable to find out why people had called the City. Hauck responded this question was designed to test satisfaction with the City's phone system and how they are treated on the phone. Hartzell felt that future surveys should ask if people had attended City meetings and also if they would be willing to go to town hall meetings in the future. Cloer suggested people write down suggestions to improve future surveys and get these ideas back to Wanderscheid. Bodin questioned why unemployed people are more likely to not want to see things change. Hauck said the Council had asked the same question. Laws added that people less educated are more against change, and that revolutions occur when the poor people's positions improve and then get worse. If people are used to no change, they have less expectation and are not in favor of change. Eckhardt wanted to know what Carolyn Eidman thought of the survey. Eidman stated the questions were too broad, it was costly, and she would have liked to see more people surveyed. Hauck responded that the City set the parameter for accuracy on the survey and those firms that bid selected the same size. To go beyond the accuracy level we set would cost far more and not be that much more accurate. Eidman stated that things are becoming so complicated these days that people have a hard time making decisions anymore. Eckhardt said that not many people are coming to meetings and we need to ask why. He thinks it is because citizens don't feel input is wanted. Eidman said she had just toured 19 states and thinks Ashland is so expensive to live in that people need to work very hard to support themselves. Thus they don't have the time or energy to get involved in City issues. Taber then discussed the City Council's recently adopted transportation goal. He said the newspaper report indicated that Mayor Golden and Councilor Wheeldon are concerned about trees, hedges and bushes. This isn't the issue. The issue is too many cars. We need a focused approach as to how to get people out of cars. How do you educate them and provide disincentives to driving? He felt the committee had an opportunity to address this. Ad Hoc Citizen's Communication Committee 3 Minutes December 13, 1995 .y Cloer asked if Taber was aware and up to speed on what TPAC was doing in this area, as it is working on this issue. Laws stated, for example, that we couldn't do certain things on Siskiyou Boulevard because it is a state highway. Taber felt we should take over control of both Highway 66 and 99. Farwell asked if the citizens would be willing to pay for maintenance of these roads if the City assumed control. Taber responded that yes, we should be willing to pay the costs. Laws agreed with Taber that it was a communication problem because what was said at the goal session was not what was reported in the newspaper. That the Council talked about making the streetscape more pedestrian oriented was part of a much larger transportation discussion, and what the newspaper report said was only one small part of the overall discussion. Eckhardt said he was at the meeting where Phil Arnold and a group of citizens presented a plan to revamp Siskiyou Boulevard and that this idea was never pursued beyond that point. Hartzell said she felt the job of this commission was to create a mechanism for citizens to communicate to the Council whatever issue needed to be put on track and get action. She felt this mechanism is what needed to be worked on immediately and she was nervous about taking too much time talking about transportation or other specific issues. Eckhardt said he supported this entirely and felt the communication mechanism needs to be addressed. Bodin said the committee's responsibility is to improve communication and he wants to know how do we proceed to get citizens involved? Hauck stated you can give people the opportunity to be involved, but you can't make them become involved. Eidman said she had made six phone calls to try and get people to come to this meeting, but most people feel they can't make a difference so they don't become involved. Hartzell said there was a notice of the last meeting in the newspaper and she, as chairperson, will take on the task of trying to get future meetings mentioned in the newspaper. Laws stated that right now, anyone who is interested in attending or knowing about dates and agendas of meetings of this committee can call Wanderscheid. In the future, we hope to have agendas and minutes on a computer network that can be accessed from home or the library. Eidman wanted to know if there were places on agendas for public input. Laws said there is a public forum on the agenda of all City commissions where the public can speak. Cloer said no one ever speaks at the Planning Commission public forums. He recently saw a survey that ranked "get involved with government" just below coupon clipping. He felt the committee has to be realistic that people don't have the time or desire to attend meetings. Bodin felt that people can be motivated to come by making them feel they will be listened to. Ad Hoc Citizen's Communication Committee 4 Minutes December 13, 1995 Cloer said that for many reasons (some of them good), government can't always come up with instant answers. People need to be made to understand this and still figure out how to make them realize their input is not a waste of time. Bodin felt that good results from public input will cause more people to get involved. Farwell felt that to design a communication system that works, you have to educate people. Hauck stated you have to realize that oftentimes, citizen input will want two different outcomes. We need to validate what people say even if they don't get what they want. People need to realize that tough decisions have to be made and that this decision can't satisfy everyone. Laws agreed and used the example of some citizens wanting more parking downtown, while others want less parking to discourage people driving to downtown. Taber said that transportation was picked as a goal by the Council because a lot of people are concerned about traffic. The City needs to find a way to tell people why it is not a bad thing to reduce downtown parking. Hartzell said the mechanism needs to address citizens who want to get things done and have the energy to do them. She said that while this discussion was very interesting, she wanted to know if they wanted to keep discussing it, or move over to the discussion of categories of the brainstorming ideas. Laws felt the committee should move on to prioritization of tasks. Hartzell felt the committee should start chipping away on the problem of the communication mechanism. Cloer agreed and said he felt the nine people at the meeting could get something done and he would be willing to work on a subcommittee that would.begin to prioritize and decide what to begin working on. Also, sometime he would like to update the group on what the League of Women Voters has been working on. This includes brochures, resources for in- school education, and neighborhood representation, to mention just a few ideas. Taber said he could envision a picture of this group in a room which could not hold all of the people who want to talk about the committee's agenda and about issues. Then the committee would distill this and present it to the Council. Hartzell said her purpose was to create an overall communication plan. For example, the plan might include a City-wide newsletter, but she didn't want to write the newsletter. This would be done by staff. She wants to get back to the mechanism, not the issues. She feels the purpose of the committee is not to act as a.City sounding board, but to educate people to become part of the picture and learn how to speak to the Council, to empower people to do their own work, and to educate people as to how to use the communication mechanism to get what they want done. Farwell wanted to know how we do this education. He read Rick Vezie's letter from the Sneak Preview newspaper and said this was a good example of the City failing to inform citizens about Ad Hoc Citizen's Communication Committee 5 Minutes December 13, 1995 3 progress on issues. Eckhardt agreed the space needs issue was a good example showing there is no mechanism for citizens to know what is being done. Also, it demonstrates an area where things were not dealt with in a timely manner. Cloer felt one project the committee could begin working on would be to identify what could be done so when people come to the City, they are made to be felt welcome, and then they can take the next step of staying involved. Bodin again asked "how do we motivate people to get involved"? Cloer said he felt we should focus not on motivating, but finding the motivated citizens and get them involved. Laws said maybe the committee should spend a couple meetings just discussing the issue of how to motivate people. Hartzell said she had been involved with City issues for seven years and she wants to use a workshop series to educate citizens. She felt if the committee could demonstrate a list of things they accomplished in six months, more people probably would become involved. Bodin asked Hartzell if she was encouraged by her seven year involvement. Hartzell replied no, because it has oftentimes been difficult. The committee has to reteach citizenship and make it fit today's new lifestyles and make it easier to do something. Then people will become involved. Eckhardt felt the mechanism could build motivation. Hartzell felt that we should celebrate successes more - both citizen and Council successes. She also wanted to know what people thought of her categorization of the goals. Hauck felt the categories she used were fine. Cloer agreed with this. The next meeting was then set for 3:30 p.m. on Thursday, January 4, 1996. The meeting was adjourned at 5:15 p.m. Ad Hoc Citizen's Communication Committee 6 Minutes December 13, 1995 ASHLAND COMMUNITY HOSPITAL BOARD OF TRUSTEES MEETING November 28, 1995 The regular monthly meeting of the Board of Trustees of Ashland Community Hospital was held at 12:15 on Tuesday, November 28, 1995, in the conference room. PRESENT: Steve Lunt, Mary O'Kief, Mary Ellen Fleeger, Greg Williams, Dick Nichols, Judy Uherbelau, Pattie Acklin, .Jean Keevil, M.D. ; and Bruce Johnson, M.D. , Trustees. Cathy Golden, City Council Liaison, and Doug Morrison, M.D. , Medical Staff Liaison. Also present: James R. Watson, Administrator; Mike McGraw, Controller; Polly Arnold, Director of Patient Services; Peggy Cockrell, Director of Personnel - Marketing; Pat Flannery, Director of Development; Midge Lovering, QA/I Coordinator; Glenda Cole, Administrative Assistant; Wendy Siporen, reporter for The Daily Tidings; and Russell Working, reporter for The Mail Tribune. Guests: Claire Fincher and Marty Loquuam, Community Health Center Representatives; David DeMerritt, M.I.S. Manager; John Clark, Manager of Respiratory Services. I. CALL TO ORDER AND INTRODUCTIONS Mr. Lunt called the meeting to order and introduced everyone. II. MINUTES Mr. Lunt called for a review of the minutes of the Finance Committee of January 31, 1995; the minutes of the Executive Committee of October 19, 1995, and the minutes of the Board of Trustees Meeting of October 24, 1995. Following review, Ms. O'Kief made the motion to approve the minutes as circulated. Mr. Williams seconded the motion and the motion carried. III. COMMITTEE REPORTS A. Finance Committee: Ms. O'Kief reported that the Finance Committee met on November 7th and reviewed the audit. IV. GRANT PRESENTATION Ms. Fincher stated that Peg Crowley, Director of the Community Health Center, could not be present today. She stated that the complete grant application was included in the Board packet and she would answer any questions. The Trustees reviewed the application and asked questions on different issues. Board of Trustees November 28, 1995 Page 2 V. INSERVICE David DeMerritt, M.I.S. Manager, gave an update on the progress of our management information system. He briefly reviewed the goals that had been set for 1995 and included dates of completion for each of them. Mr. DeMerritt then reviewed the goals for 1996 and projected dates of completion (copies of both sets of goals are attached to these minutes) . John Clark then gave a demonstration using a computer projecting onto a screen. Programs included the materials management program, the surgery scheduler program, Respiratory Care program, nursing staff scheduler program, and departmental statistics program. Following the presentations, there was a question and answer period. One issue discussed was confidentiality of information. Mr. DeMerritt stated that we are working on this issue and that this is discussed during the training sessions. VI. DECISIONS ITEMS A. Home Health Advisory Committee: Mr. Lunt stated that this committee meets annually and the minutes have to be approved by the Board. He called for a review of the minutes of the October 13, 1994, meeting. Following review, Dr. Johnson made the motion to approve the minutes as circulated. Mr. Nichols seconded the motion and the motion carried. B. Grant to Community Health Center: Mr. Lunt called for discussion regarding the request from the Community Health Center for a grant of $15,000. Following discussion, Ms. O'Kief made the motion to approve the grant of $15,000 to the Community Health Center. Mr. Nichols seconded the motion and the motion carried. C. Board Meeting Dates: Mr. Lunt stated that there had been a recommendation to move the Board meeting dates due to the holidays. Dr. Fleeger made the motion to have the Executive Committee meet on December 12th, the Board meet on December 19th, and Joint Advisory Committee on December 29th. Dr. Keevil seconded the motion and the motion carried. D. Medical Staff By-Laws: Dr. Morrison reviewed the changes in the Medical Staff By-Laws, Rules & Regulations (copies of the changes are attached to these minutes) . He stated that they have been approved by the Medical Staff Executive Committee and the general Medical Staff at their last meeting. There was discussion regarding a possible discrepancy of language regarding admitting privileges of allied health practitioners (By-Laws say can not admit and R & R say may admit with supervision). Following discussion, Dr. Johnson made the motion to approve the By-Laws, Rules & Regulations and ask the medical staff to look at the possible discrepancy. Mr. Nichols seconded the motion. Mr. Lunt called for a vote - 6 yeas and 3 nays. Motion carried. Board of Trustees November 28, 1995 Page 3 D. 1994/95 Audit: Ms. O'Kief stated that Finance Committee had reviewed the audit in great detail and recommended approval. Following discussion, Ms. Acklin made the motion to approve the 1994/95 audit. Mr. Williams seconded the motion and the motion carried. E. October Expenditures: Ms. O'Kief stated that she had reviewed the expenditures, had found everything in order, and recommended approval. Motion was made, seconded, and carried to approve the expenditures. VII. MEDICAL STAFF REPORT In presenting these names for credentialing, or recredentialing, or other changes in status of a medical staff member, or potential medical staff member, the Executive Committee of the Medical Staff asserts without qualification that the affected persons were afforded due process in accordance with the Medical Staff By-Laws, Rules & Regulations of the hospital. Dr. Morrison presented the completed application of Frederick E. Fried, M.D. , requesting courtesy staff privileges in psychiatry. Dr. Morrison presented the completed reapplications of L. Eugene Allred, M.D. requesting courtesy staff privileges in emergency medicine; Andrew Kuzmitz, M.D. requesting active staff privileges in family practice; Fred Nora, M.D. requesting courtesy staff privileges in pathology; Stephen Perlman, M.D. requesting courtesy staff privileges in emergency medicine; David Snook, M.D. requesting courtesy staff privileges in emergency medicine; Robert Stephenson, M.D. requesting courtesy staff privileges in pathology; and Thomas Treger, M.D. requesting courtesy staff privileges in pathology. Mr. Williams made the motion to approve these physicians' request for privileges. Dr. Fleeger seconded the motion and the motion carried. VIII. ADJOURN Due to the lateness of the hour, all other agenda items were tabled. The meeting was adjourned at 205 pm Respectfully submitted: APPROVED: Mary Ellen Fleeger Secretary Stephen B. Lunt Chairman December 29, 1995 M E M O R A N D U M TO: Honorable Mayor & City Council FROM: Brian L. Almquist, City Administrator SUBJECT: Monthly Report - December 1995 The following is a report of my principal activities for the past month and a status report on the various City projects, and Council goals and notes to staff for 1995-96 and 1996-97 . I. PRINCIPAL ACTIVITIES: 1. Met with SOSC and RVTV staff and City Attorney to discuss first draft of contract with college for television services. 2 . Met with Fire Dept. and City Attorney to discuss transition to city ambulance service. 3 . Met with Mercy Flight officials to discuss possibilities for a public/private partnership. 4. Met with Councilors Reid and Hagen to discuss status of negotiations with Mercy Flights. 5. Met with Councilors Wheeldon and Hauck to discuss status of negotiations with Mercy Flights. 6. Met with Councilor Laws and Mayor Golden to discuss status of negotiations with Mercy Flights. . . . 7. Met with Broker Carlene Hester, .City Attorney And Paula Brown to prepare counter offer for Imperatice Ranch. 8. Met with Tidings and Tribune news staff to discuss status of negotiations with Mercy Flights. 9. Met with Alan DeBoer to discuss options for location of Teen Center. 10. Participated in Audit Committee meeting. 1 11. Participated in annual two day goal-setting at SOSC. 12. Met with Jill Turner and Adam Hanks to review progress on CIP. 13. Attended final meeting of the Audit Committee. 14. Attended meeting with Jim Watson, consultant Jim Whitman, controller Mike MacGraw, and City Attorney to critique first draft of hospital restructuring proposal. 15. Attended joint meeting of City Council and Hospital Board to hear presentation by Jim Watson and Hospital Consultant Jim Whitman regarding proposal for restructuring Hospital. 16. Met with Architect Gary Afseth regarding elevator project. 17 . Met with Barbara Allen to discuss Hillah Temple valuation and authority to approach their board of directors. 18. Attended all-day meeting in Salem of League's Finance and Taxation Committee. 19. Met with Dick W. , Councilor Hagen, Mac, and rep. of Sanitary Service to discuss High School proposal to design and construct recycling bins for downtown trash cans. 20. Had coffee with Councilors Thompson, Hagen and Laws to discuss various city issues. 21.• Met with City Attorney and Fire Chief to discuss absorbing ALS ambulance employees. i 22 . Met with Realtor Carlene Hester to discuss upcoming meeting with realtors representing Mrs. Imperatrice on property valuation. 23 . Attended monthly Council study session, with Jackson County Commissioners. 24. Met with Lance Pugh regarding development of basement of Old Ashland Armory. 25. Attended second meeting with SOSC officials to discuss cable television services agreement. 26. Met with Dick W. , Jill Turner and Pete Lovrovich to discuss impacts of BPA's revised rate proposal. 27. Attended annual Water Quality Dept. breakfast/awards ceremony at Ashland Hills Inn. 2 28. Met with City Attorney and Asst. Chief Don Paul to discuss issues relating to transfer of ALS ambulance assets to the City on January 2. 29. Attended meeting with Hospital personnel and their consultant along with City Attorney Nolte to review second draft of Hospital restructuring proposal. STATUS OF VARIOUS CITY PROJECTS: 1. Open Space Program. No new information on any of the parcels we have been negotiating over since last month's report. Our revenue stream is now fully committed until 1999 and any purchase would need to have principal payments delayed until then. 2 . Capital Improvement Plan. We have assigned a staff member to this project and hope to have a draft plan for the council to consider right after the first of the year. 3 . Indiana/Siskivou Realignment. The preliminary design has been agreed to by the three parties. The State Highway department has changed its position to limit its contribution to $50, 000 on state right-of-way. A meeting is planned with college and state officials to try to resolve this issue. If we are unsuccessful, we will appeal to our legislative delegation. 4. N. Main/Maple Construction. State still plans on having the contractor start in February and complete construction by June. We have asked for a right of first refusal to purchase the remainder of the old BP gas station property. 5. Water Filtration Plant Upgrade. Construction is on schedule. All of the building additions are now framed in and one half of the pipe gallery is finished and should be in operation by mid-January. 6. Wetlands Demonstration Proiect. A. pre-bid conference was held recently with over 30 people in attendance. Bid proposals are due in January. III. STATUS OF 1995-96 COUNCIL GOALS: 1. Resolve the funding issue for wildfire fuels reduction. Included in 1995-96 Proposed Budget. Keith Woodley has developed a work program. The first project was recently completed off of upper Morton Street. Other projects will recommence this Winter/Spring. 3 2. Commit to an ongoing matching grant program for LID sidewalk construction in existing neighborhoods, not to exceed $30,000 per year. This is included in the 1995-96 Budget. Kelly Madding and Pam Barlow have developed a list of sidewalks where parkrows are feasible. We have not received any petitions from interested property owners although we are close on •Tolman Creek Road, Oak Street and Fordyce Street. 3 . Prepare plan of options for reduction of dependence on electric utility revenues. Staff conducted a retreat on April 26 to begin to develop options for Council consideration. New developments at BPA and falling power prices may make this issue of lesser priority. We received a news release last Monday announcing BPA's new rate proposal, which is slightly more favorable than their first proposal. 4 . Resolve office building/space needs issue. Barbara Allen has been engaged to approach the Hillah leadership and to determine their interest in a possible sale to the City. 5. Develop and implement a citizen/government communication program which includes citizen input. The Communications Committee which includes citizen representatives and two Council members has been meeting regularly to review the results of the citizen attitude survey and to develop an ongoing program for citizen input and information sharing. I IV. 1996-97 COUNCIL GOALS: 1. Encourage alternative transportation modes through such means as: a Encouraaing streetscape improvements that enhance walkability and code enforcement to remove barriers (dead trees, tall hedges, etc. ) b Completing negotiations for bicycle access from Jackson Road to Crowson Road along the railroad tracks. c Exploring development of a transportation coordinator position. 2 . Assist in siting a Teen Center. 3 . Reexamine growth management policies as they affect density, transportation and city services. 4 . Resolve office building/space needs issue. 4 NOTES TO STAFF 1995-96: 1. Following TPAC adoption of the transportation plan, Staff is to cost out the various "traffic calming" recommendations and to report to the Council. 2 . Complete Management Compensation Study and present to Council prior to 1995-96 salary recommendations. (Council received on July 5, approved 3% COLA, and requested further refinement of survey instrument prior to 1996-97) NOTES TO STAFF 1996-97 : 1. Planning Department to consider CUP criteria when Railroad District neighborhood plan is reviewed. 2 . The City Recorder will video tape and make available Council Meetings to interested members of the public. Video tapes will be available for one year. , 3 . Administration will continue to explore purchase of land for a Transportation Center that ensures the option for a future rail link. 4. Administration will work with the School District and RVTD to develop a bus route to E. Main and Walker that serves the Pacific NW Museum of-Natural History. 5. Police Dept. to consider extending bicycle patrol through the Railroad District. 6. City Administrator to recontact Vogels about viability of purchase. 7 . Councilor Hauck will study and report back to Council with recommendations for the City's role in economic development. Possibly use SOSC interns to .assist. 8. Computer services will evaluate, as. part of its on-going assessment, City needs for new technology and present to Council through Administration. Councilor Hauck will continue to review and present broader community needs to Council for consideration. Possibly use SOSC interns to assist. C /Brian L. Almquist City Administr t BA: ba 5 . 04{�F uN�17`• City of Ashland ° OFFICE OF THE MAYOR - 20 E. Maln Street Ashland, OR 97520 �RFGU? CATHY 0OLDEN IMYOR (503)482-3211 December 20, 1995 TO: City Council Members FROM: Mayor Golden SUBJECT: Historical Commission Appointment Confirmation is requested for Vava V. Bailey's appointment to the Historic Commission. This was the only applicant for the position. Her letter is attached. The advertisement for the position is also attached. Attachments ASHLAND HISTORICAL COMMISSION APPLICATION I am interested in a position on the Ashland Historical Commission. Second only to my passion for historic homes is my interest in seeing small towns in the midwest and western parts of the U.S. function like the towns of New England and the villages of Europe -- with people walking and/or taking public transit to vital, tree-lined central business areas. I grew up in the midwestern city of Des Moines, Iowa in a Victorian house. My husband and our family have lived in old historic neighbor- hoods in Cincinnati, Ohio, Newcastle-upon-Tyne, England, Kobe,Japan, and Piedmont, California. We have lived for the past three years in one of Ashland' s historical districts at 165 Almond Street, in an 1888 Victorian house. I majored in Early Childhood Education at Iowa State University, but was far more interested in the Art History and Design courses which were offered. I am an active member of Southern Oregon Historical Society, Rogue Valley Symphony Guild, Newcomers of Ashland, Ashland 1st Methodist Church, Schneider Art Museum, Headwaters, Nature Conservancy of Oregon, Sierra Club, and the National Trust for Historic Preservation. I am currently "starting up" a design consulting business called "A Second Opinion" , with the purpose of staging old and new homes for sale by realtors, and providing design ideas for private clients. Our family has lived abroad three times and traveled extensively, enjoying small towns such as Oalkand, Oregon, Williamstown, MA, Dingle, Ireland, etc. My husband' s responsibilities as an international consultant gave us total freedom to live in any town anywhere in the U.S. Although we chose Ashland for many reasons, the historical small town character was a major factor in our decision. I would like to contribute to making this town an even better place to live, with attractive, protected historical districts and an inviting downtown. I feel that participating on the Ashland Historical Commission would allow me to make such a contribution. V�� Baile November 29, 1995 HISTORIC COMMISSION VACANCY The City of Ashland has one volunteer position vacant on the Historic Commission. The nine-member Commission meets monthly to review all actions proposed within the Ashland Historic District and a review board meets every Thursday for one-half hour to review new building permits, exterior remodeling, new signs and demolitions. The Commission seeks applicants who have demonstrated interest, competence or knowledge of historic preservation. The vacant position is for a term that will expire on April 30, 1998 . Contact Chairperson Jim Lewis at 482-1173 for further information on the Commission. If you are interested in applying for this vacancy, please send your letter of interest and rdsum6 to Mayor Golden at City Hall, 20 East Main Street. The deadling for applying is Thursday, November 30, 1995. Please publish on Friday, November 17; Monday, November 20 and Monday, November 27 . Bill to LPO #12700 Any questions, call Rhonda at 488-6002 . i I 1 ASHLAND PLANNING DEPARTMENT STAFF REPORT November 14, 1995 PLANNING ACTION: 95-125 APPLICANT: City of Ashland ORDINANCE REFERENCE: 18.24 .030.K R-2 Conditional Uses 18.28.030.K R-3 Conditional Uses REQUEST: Modification of the Travelers Accommodations requirements of the R-2 and R-3 zones regarding health inspections. I. Relevant Facts 1) Background - History of Application: This matter was brought to the attention of the City by a travelers accommodation owner. 2) Detailed Description of the Proposal: The current ordinance regarding health inspections reads as follows: 1&24.030.K7 18.2&030.K7 'An annual inspection by the Jackson County Health Department shall be required for all travelers accommodations regardless of the number of guest rooms. Proof of such inspections shall be provided by the owners to the City on an annual basis." The County health department requires that travelers accommodations of greater than two units, or with units in a separate building, to obtain an annual inspection. Those accommodations with two units or less housed in the same building as the owner's quarters are exempt from this health inspection requirement. The proposal is to modify the current requirement to reflect the procedures followed by the Jackson County Health Department. The ordinance would be modified as follows: 'An annual inspection by the Jackson County Health Department shall be CfE St3`t'�'Ltrt�d i " '2 e�f`�t7�`1zSt�rx�`Rk fJrd�& �4i� �' t Eu,:a,,:..,.. wa,..,., ... ..:..,..,.•..,....axatw.,..a,>:.a..„axS.:x, ::: "CZ,6.G,,...af.4.a,,::.:... `LiV:,;<„....<S::sa: reonts. Pm6f of sueh bispeefiensshall be provided by the emiers to the GUY en an annual basisr" II. Project Impact This portion of the ordinance has not been enforced as it is written. To our knowledge, only two owners of two-unit or less accommodations have been complying with the ordinance on an annual basis. Discussions with Brett Thomas of the Jackson County Health Department support the modification as proposed. He stated that their process is not designed to provide the inspection services as required under our ordinance, and he did not believe that there were any threats to the public health by eliminating this part of our ordinance. Further, there have been no complaints filed for any travelers accommodations of two-units or less regarding health violations. It is our opinion that this modification will provide for a consistent level of review between the City and County jurisdictions, and will modify the ordinance to reflect the current practices of the Ashland Planning Department and the Jackson County Health Department. III. Procedural - Required Burden of Proof Type III amendments may be approved when one of the following conditions exist: i a) A public need, supported by the Comprehensive Plan. b) The need to correct mistakes. c) The need to adjust to new conditions. d) Where compelling circumstances relating to the general public welfare require such an action. IV. Conclusions and Recommendations Staff recommends approval of the modification as presented. PA95-125 Ashland Planning Department — Staff Report City of Ashland November 14, 1995 Page 2 i Bass proposed that units one through 14 have a ten foot setback. This Is the minimum setback from the nearest point of the structure to the property line (not an average). (this Is a modification of Condition 3.) Modify Condition 9 by removing '...along a diagonal line.' and replacing with 'and connects to bike path.'. The solar panel Is a non-Issue. Add a condition that fencing and screening of the pool is required with a sbt foot solid wood fence all the way around the pool. (Condition 13) The Commission is agreeable to Condition 7 to cover the landscaping requirement. The bike parking is covered under Condition 10. There are two conditions numbered Or that need to be adjusted. Bass moved to approve Planning Action 95-075 with the above named conditions. Bingham seconded the motion and it carried with Armitage, Bingham, Finkle and Bass voting yes'and Giordano, Howe, and Jarvis voting 'no'. Giordano left the meeting. PLANNING ACTION 95-125 REQUEST FOR AN AMENDMENT TO CHAPTER 18.24.030.K.7 AND 18.28.030.J.7 OF THE LAND USE ORDINANCE INVOLVING JACKSON COUNTY HEALTH DEPARTMENT REQUIREMENTS FOR TRAVELLER'S ACCOMMODATIONS. STAFF REPORT McLaughlin reported that the ordinance needs to be consistent with the County's requirements. COMMISSIONERS DISCUSSION AND MOTION Armitage moved to recommend to the City Council approval of the revised ordinance. The motion was seconded and approved unanimously. PLANNING ACTION 95.126 REQUEST FOR THE MODIFICATION OF CHAPTER 18.92 OF THE ASHLAND MUNICIPAL CODE PERTAINING TO OFF-STREET PARKING. SPECIFIC MODIFICATIONS INCLUDE CHANGES TO THE BICYCLE PARKING SECTION. APPLICANT. CITY OF ASHLAND STAFF REPORT McLaughlin said Staff has worked on the bike parking standards but some other changes have been made to dean up the ordinance. There are comments added Into the text. A section has been added ASHLAND PLANNING COMMISSION 8 REGULAR MEETING MINUTES NOVEMBER 14, 1995 To: Ashland City Council From: Barbara H. Bean, Jackson County Citizens League Date: 1-2-96 Re: Jackson County Exceptions Process Past History From about 1993 hearings were held which dealt with properties which the County thought were mis-zoned as resource land, i.e. they could bring in more tax revenue and also allow more homes in places which were fomerly protected as resource lands . Most of probably hundreds of exceptions were decided one way or another. There was considerable citizen restiveness because some very productive resource land was proposed for rezoning. Some areas which were rezoned were remanded because of objections from DLCD. Others were not rezoned but simply remanded, apparently to accomodate owners who believed that their land would be more suitable for home building. (Not a valid reason, legally. State standards for rezoning this way are very strict. ) Recent Past New hearings held for many remanded exceptions areas. I have dealt with 1 T, 1 U, 1 K, and 13 B, in Area I All have been heard and granted exceptions. The rezoning is final after the "second hearing" . The second hearing for 1 K is tomorrow. Ashland City Council from B. Bean, 1-2-96 -2- Contesting County Decisions First chance is in the second reading. You must have testified in the original hearings. You may only deal with the findings, that is you have to limit yourself to whether the record showed that they had proved the points which they needed to prove. For instance had they proved that it was too built up to farm, or could you see cattle grazing on it. Second chance to object is when it goes back to DLCD. That's where most of them are now. Testimony must reach DLCD within 21 calendar days from the time the notice of adoption is mailed. (Address is shown on notice of adoption) One send written objection to DLCD, explaining why the county did not satisfactrily complete the process, or how they did not comply with the State Planning Goals. Two send copy to Planning office, address on notice of adoption. Three show that you participated in the hearings, either personally or by letter. (It's a good idea to mention the date. ) . Expalain your complaint and recommend a specific change that would resolve your objection. One Thousand Friends' attorney said your objections should cover such things as how the rezoning related to the Goals for Farm or Forest protection, or whether it met the requirements of the Exceptions process. She also believes that you might be able to add new information such as photographs, but she is not dead sure. The County may or may not send the complete record to DLCD. It would be wise to send copies of any pertinent parts of the record with your objections. Barbara H. Bean (I am not an attorney, this is correct to the best of my understanding. ) January 2, 1995 From: Undersigned Strawberry-Westwood Neighborhood Committee Members To: Ashland City Council After a year of meeting with the Planning Dept. and the developers, we can no longer participate because we have never been provided with essential pertinent information. The potential to achieve anything has been sabotaged by this lack of information. Maps and "scenarios" have been produced, but by Dec. 11 there was no completed destination-origin traffic study, as had been agreed to be delivered by July 28, 1995, according to the mediated settlement of the Barton-Roberts subdivision. We also had no details of possible required street improvements to access Strawberry or development, and no details of existing improvement agreements,+ right-of-ways. There was no detailed information about fire impacts, erosion potential, and other environmental concerns. And yet, we were being pressured to make a decision on density without having been able to evaluate specific information. This has been a bogus process that has wasted all of our time- developers and neighbors alike. We hope this process can be made to work, but we need the Council to not just _ pay lip service to public participation, but to direct Planning to provide the Committee with the necessary information. Sincerely , JI�11- �j of ASN�`°..,t �4E60� December 28, 1995 �II• Honorable Mayor and Council Arum- Brian L. Almquist, City Administrator e�$Ubjltd- Citizens' Budget Committee Three positions on the Citizens' Budget Committee expire December 31, 1995. Martin Levine and Regina Stepahin have requested your consideration for reappointment. The third position was vacated by Carole Wheeldon's appointment to the Council. Applications were received from Dick Trout and Al Bodin for the vas advertised. Their kits and r&m-i€s are included for your review. A copy of the advertisement is also included. (r.Co %AppomLm=) Attachments YOUR CITY NEEDS YOU! Applications are being accepted for open positions on the Citizens' Budget Committee. These volunteer positions have a 3-year term expiring December 31, 1998. State law requires members to be city residents. The majority of the meetings for this committee are held Thursday evenings during the months of March and April. For more information, please contact City.Recorder Barbara Christensen at City Hall, 482-3211. The deadline for applications is November 30. If you are interested in applying, please submit your letter of interest with your r6sum6 to the City Recorder at City Hall, 20 Fast Main Street, Ashland, OR 97520. PUBLISH: Monday, November ; Monday, November 13 and Revels' November 1 edition. LPO #12693 For information, contact Rhonda at 488-6002. � 1. S r C I T Y H A L L CITY O F ASHLAND ASHLAND,OREGON 87520 telephone(Wde 503)482.8211 November 2, 1995 Ms. Regina Stepahin 320 Orange Avenue Ashland OR 97520 Dear Ms. Stepahin: Your position on the Citizens' Budget Committee expires December 31, 1995. Please fill in the bottom of this letter and return it to me at City Hall by Monday, November 13, 1995. These positions will be advertised for applicants during this month. Appointments or reappointments will be considered by the Council at their December 19 Council meeting. If you are reappointed, you will be contacted after the Council meeting. Thank you for your assistance. Cordially, Rhonda E. Moore Executive Secretary (r.Camm(Bd51Rr+P� . Yes, I would like to be considered for reappointment. No, 1 am not interested in being reappointed. Signed: C I T Y O F A S H L A N D C I T Y H A L L ASHLAND.OREGON 97520 telephone(oode 503)4U-3211 November 2, 1995 Mr. Martin Levine P.O. Box 465 Ashland OR 97520 Dear Mr. Levine: Your position on the Citizens' Budget Committee expires December 31, 1995. Please fill in the bottom of this letter and return it to me at City Hall by Monday, November 13, 1995. These positions will be advertised for applicants during this month. Appointments or reappointments will be considered by the Council at their December 19 Council meeting. If you are reappointed, you will be contacted after the Council meeting. Thank you for your assistance. Cordially, Rhonda E. Moore Executive Secretary (r.Comm\AdgtNcep.iv) ✓ Yes, 1 would like to be nridered for reappointment. No, ! am t interest din being reappointed. Signed: Nov 2 019 City Recorder Barbara Christensen City Hall , 20 East Main Ashland , Oregon 97520 November 18, 1995 Dear Ms Christensen: I am applying for a position on the Citizens' Budget Committee. This is a position inandionemthat skills I feeI that eI�wouldcenjoybe of benefit to the City, - performing. A couple of years ago I applied for this position, through Nan th Franklin. Although I was told resumes are kept o on file, iseno enclosed one is updated and " just longer around. Sincerely Yours, Dick Trout 830 Garden Way Ashland, OR 97520 482-97847 RESUME for Citizens' Budget Committee Position Richard L. Trout 830 Garden Way 482-9747 Ashland, Oregon November, 1995 - Resident of Ashland for 12 years. - Watershed Patrol Volunteer for 7 years. - Retired. Broad computer expertise and management experience. Education : - B. S. Economics, Santa Clara University. - Post-graduation courses in mathematics , political science, accounting , law enforcement (24 quarter-units) , education. - Management Related: numerous university, IBM and in-house courses. - Technical : Many IBM, Univac and university courses. Business Experience: Thirty-one years with United Airlines. - Mgr . of Apollo Business Systems: installing and supporting mini -computer based accounting systems for travel agencies nationwide. - Mgr . Information Center: installation and support of personal computers in Western U. S. ; support of users accessing main- frame databases. - Programming Mgr. : on United' s realtime reservations system. Project manager for several very large-scale computer applications. - Sideline business: designed , programmed and marketed programs for personal computers. Other : Married ; good health . Individual outdoor sports , gardening , reading . Age 64. - Military: Army Military Intelligence , 7/53 - 9/56 . - Vice-chairman Education Accountability Committee , Cherry Creek Schools (Denver Metro) , Colorado; two years. - Have IBM PC; good. typing skill . 119 Cypress Circle Ashland, 0,r. 97520 August 28, 1995 Mayor Cathy Golden Ashland City Hall 20 E. Main Street Ashland, Or. 97520 Dear Mayor Golden: Re: Member Application Citizens Communication Com. In regard to making application for membership of the Citizens . Communication Committee, I feel that my assets include a know- ledge of the recommended skills needed for the position you seek. Ten years residence and private practice in Ashland should enhance my contribution to this position, as I believe that a Board of this-importance needs experiential representation from one's involvement in the community. My varied profes- sional positions would indicate that I have the ability to lead and communicate effectively with people at all levels. I plan to continue to invest time and effort in civic and social programs in the City of Ashland. Having recently re- tired, I now have more time to concentrate on present and future local issues. I am married and have two daughters and four grandchildren. Enclosed please find my Resume. Yours respectfully, Bert Bo3in arb { a RESUME Albert Bodin 119 Cypress Circle Ashland, Or. 97520 482-9498 EDUCATION Goddard College - Masters Degree in Psychology - 1980 Rutgers University - Bachelor of Science Degree Management - 1955 PROFESSIONAL EXPERIENCE Private practice as Licensed Marriage and Family Therapist Beverly Hills, Ca. - 1980-85 - Ashland , Or. - 1985-present Past Member of American Assoc. of Marriage & Family Therapists Program Director of "A Touch of Care" , Los Angeles, Ca. - 1984-85 An intensive in-patient psychiatric alternative facility (24-hr. ) for young adults,. accredited by the Joint Committee of Accreditation of Hospitals. Supervised staff of 18 therapists. Provided individual, group therapy, and family therapy, under supervision of Psychiatrist. Director of Counseling Services - Leeway School, Glendale, Ca. - 1979-84. Provided clinical supervision to Masters level counselors; MFCC interns and pre-doctoral Y ; students. Program Coordinator - Vista del Mar Child Care Services. 24-hr residence for emotionally disturbed children (ages 6-18) . Coordinated on-site school with clinical staff. Corporate Management - Various management positions for national corporations, as well as own corporation for 10 years. CIVIC INVOLVEMENTS Served as Member of Community Advisory Board, Southern Oregon Public Television - 31 years. Served on Readers Board of the Daily Tidings - 1 Term Served on Coalition for Clean Air Committee Served in consultant capacity when requested - Ashland High School Counseling Center. CITY ATTORNEY CITY OF ASHLAND 20 EAST MAIN STREET (541) 482-3211, EXT. 59 MEMORANDUM December 22, 1995 To: Mayor and Council From: Paul Nolte Subject: Proposed Amendments to the Business License Chapters of the AMC The proposed amendments to the business license chapters are a culmination of several months of discussion among the various affected departments to streamline and standardize the process of issuing business licenses. In reviewing the numerous code chapters involved, it became apparent that certain housekeeping amendments were also advisable and that many requirements were no longer necessary. For instance, the chapters on licensing dance halls (chapter 6.08 and circuses (chapter 6.20) are proposed to be deleted. Whatever problems these events caused in the past apparently are not being caused today. In addition, the restrictions on adult bookstores and adult movie theaters (chapter 6.20) are proposed to be repealed because in their present form they are unenforceable and unconstitutional. Also, the chapter on peddlers and solicitors has been significantly revised to comply with freedom of speech constitutional requirements. Word\business.meml i i ORDINANCE NO. AN ORDINANCE AMENDING CHAPTERS 6.12, 6.16, 6.28 and 6.32 OF THE ASHLAND MUNICIPAL CODE TO STANDARDIZE PERMIT _ PROCEDURES FOR BUSINESS LICENSES; AMENDING CHAPTER 6.24 TO CONFORM REGULATION OF PEDDLERS TO EXISTING LAW AND DELETING CHAPTER 6.08 PERTAINING TO DANCE HALL LICENSES AND CHAPTER 6.20 PERTAINING TO PLACES OF AMUSEMENT. [ANNOTATED TO SHOW DELETIONS AND ADDITIONS. DELETIONS ARE � AND DITIONS ARE SHA©E, THE PEOPLE OF THE CITY OF ASHLAND DO ORDAIN AS FOLLOWS: SECTION 1. Chapter 6.08 of the Ashland Municipal Code is deleted. DANCE-HALES Seetierm- 6 0 `0 1=1e I PAGE 1-ANNOTATED ORDINANCE jp:mftwfnaa.ana)(Daaambar 21, 1995) i B. Ne peFsen shall eenduet OF attend any danee held in any plaee, the Neensing of whieh iS pFevided fE)F an this ehapteF, unless and until sueh lieense has been obtained, issaedtbefefeF least fi#een (16) days before aRy daRG8 is seheduled te be held. 13. The applieafien shall be signed by the appileant and by at least Melve (12) G. The findings of the shall be femarded te the Gity Gewneil.'lf the Gity Ashland. eE)veF the eest of the investigation by the Peliee Depaoment of the applieant's ehaFaeteF and business respensilaW. !.That the applieant will at all times I(eep an Wderly house; ha4V B.The bend shall hP. iR si-ph feFFn as the Gity Geuneil pFeseribes and shall have at justify as bail en aFFeSt aS FeqUiFed by the laws of the s 6.118 05Q lempe ., P.4ayeF, er in . r PAGE 2-ANNOTATED ORDINANCE (p:ord\businms.wo)(December 21. 1995) 6 Fegulapir h.-,;6RP.,;--;4ieense fee as set feFth in Seetien 6.04.080 of the Mb"6pal-GeEle A.ea A70 Li es en Deeember a!st fallowing the date ef but is Feveeable, healthful, and sanitaFy eenditien at all times, and the hall and stairw��, Rel MOMS all times epen and ; she" be UAifeffn and fixed by XdeF Of made at the time--O�� sueh lFeen The following sections 2 through 6 amend chapter 6.12 - merchant police licensing. SECTION 2. Section 6.12.030 of the Ashland Municipal Code is amended to read: 6 12 030 License--Application. 'Before any license is issued pursuant to this chapter, the applicant shall submit to the police chief a written application for the license, on forms provided by the city, which application shall include the following information: A.I. An affidavit iFy publie setting out the full name, age, residence, present occupation, and occupations for the preceding five {§) years of said-th8';applicant. Said-Theaffidavit shall show facts sufficient to prove to the satisfaction of the police chief the good character, competency, and integrity of each such affiant, and shall list any previous arrests or convictions of or for a crime. B. E—Aeh nA&Fit shall be suppeFted by statements iA WFitiAg frem net less than thFee (8) Feputable eitizens- Eaeh statement shall eeFtify that said eitizen has-�� PAGE 3-ANNOTATED ORDINANCE ip;.,dibuefneae.e o)(December 2,. 1995) affidavit, and that the eitizen believes the affiant is eempetent, henest, and of geed G21 A photograph € th appfisr nt, taken wttttar# 6tl days t t' adia'tely pr,ar to the: date of the flfing of the appHcatian, two Inches!fJy U. fneheS Si? tti$ head and shoulders of the applicant in a clear and d�skngu�sftingmanner 3. A copy of app ticant's canceaI d weapon perrriit issued by the Jackson County Sheriff:: B. At the time of filing the application, a license investigatien ee shall be charged and collected by the police department. The fee for such service shall be established by resolution of the city council. SECTION 3. Section 6.12.040 of the Ashland Municipal Code is amended to read: 6 12 040 Investigation--Report. If the police chief finds after investigation that the character, competency, and integrity of the applicant are such as to command the confidence of the public, have-been-met,-the police eense oeommend to thel c recorder #hat the HCensq be isgged chief shall Ety If tl a city re nder determines that al( other requiremertts have b een met, the f�cense, sha(i be rss> ed as provxied iii sector S©4`fl80 If the application is denied, the applicant may appeal in writing to the city council within ten {#B}-days of the date of denial by the police chief No person shaH be issued a ltcsnSe rf such person has;been convild0d,of any theft relatetl`crime y+rith�n ten years preceding the appera#ian. SECTION 4. Section 6.12.050 of the Ashland Municipal Code is deleted. 6.42.050 I=ieensF; -anee and Fee. The lieense sha" be issued by the Peliee Chief Ashland, an addit'anal fee Pe- s.—11 be paid On aeeerdanee with Seetien 6.04.080 of this Gede. SECTION 5. Section 6.12.080 of the Ashland Municipal Code is amended to read: 6.12.080 License--Revocation. If, at any time, the activities of said- licensee, or employees of the licensee, shall be such that the best interests of the citizens are not fully protected, the PeHse 6ktie€City recar Cmay revoke the licensegraated hereunder. It shall be the duty of the police chief to make periodic investigations of the activities of any licensee hereunder, and to ascertain any.and all information which may be of benefit in determining whether or not said-license should be continued in force and effect. If the license is revoked by the Peliee Shiet, the licensee may appeal PAGE 4-ANNOTATED ORDINANCE (p:ordlbueineee.ena)(Deeember 21. 1995( in writing to the city council within five f6)-days of revocation, in which case the license shall be suspended until decided by the city council. SECTION 6. Section 6.12.100 of the Ashland Municipal Code is deleted. 6 12 1E18 IdeFltifieat+ who is BFnpleyed to watch, guaFd, OF PFE)teet theime�l that The following sections 7 through 10 amend chapter 6.16 - pawnbroker licensing. SECTION 7. Section 6.16.010.A of the Ashland Municipal Code is amended to read: 6.16.010 Definitions. A. For the purposes of this chapter, pawnbroker means a person, firm, or corporation engaged in conducting, managing, or carrying on the business of loaning money for •themse"th$pawnbroker or for any other person, firm, or corporation, on personal property, personal security, pawns, or pledges, or the business of purchasing articles of personal property and reselling, or agreeing to resell, such articles to vendors, or their assigns, at prices agreed upon at or before the time of such purchase. A pawnshop is defined to be any room, store, or place in which any such business is engaged in, carried on, or conducted. SECTION S. Section 6.16.015 is added to the Ashland Municipal Code: 6 1�i 01S tense Re€iu� 1t s?ha11 be unfawft3t for arty person,�trrn ar �rporatic�rt to be a pa�ntnbroker or secondhand deate�except as prb�nded arul as authorized by tFtis chapter, and without having first obtained a business fiCense from the city) SECTION 9. Section 6.16.025 of the Ashland Municipal Code is amended to read: 6.16 025 License 1r�vestieatieR E tt.....lna-Fee. At the time of filing the application for a pawnbrokers or secondhand dealers business license, th C ! recgrder, shall charge and collect a license ipyes{igat",roCB�s�tj fee. The fee for. such service shall be established by resolution of the city council. SECTION 10. Section 6.16.030 of the Ashland Municipal Code is amended to read: 6.16 030 Record of purchases--Forms. The police chief shall deliver such forms to the persons from whom reports are required, free of charge, and shall upon receipt of the reports keep them on file , and the reports shall be open to inspection of the police department, or upon order of any court. PAGE 5-ANNOTATED ORDINANCE 1p:urdUsinns.wo)lDeeembe, s,. 19951 I SECTION 11. Chapter 6.20 of the Ashland Municipal Code is deleted. PLACES OF AMUSEME-114T j 6ha�ter�:29 SeetieFl&.1 6.20.010 Definitions. a 20 020 I ' ir - 6.20.040 GiFeus type show Weense fee FeqLJiFeEI- A nn nQn I-ORPRse TeFFn 6.20.090 Lieense—AppReatiew. a 20 Inn Ueense Reveeat6en. 6.2G.130 Miners ff6hibited 8 6420.140 Adult b I, « 7n 1 cn Ael ; vh ,` `• .,^.,,.. n tee net•ne(J ise DLO. .. ...... ........� ...,...,_ _.__..__ .__ -_....__. every building, spaee, tent, eF area where feats ef heffiemansh p er D. jhe@j�f, as used in this ehapter, means and ineludes eveFy edifiee used fe i 6 or business heFein entioned te maintain GF operate said plaee ef amusement with � ' eiFeWS, wild west show, FnanStFel shew, OF eafflival shall pay a lieensee fee te, +k- within the Gity. PAGE &ANNOTATED ORDINANCE (p;.,ftusin"s.eno)(D...mbm 21, 1995) f o p oil' I III IM Ni -MIN I ... .. liffilm SECTION 12. Chapter 6.24 of the Ashland Municipal Code is amended to read: Chapter 6.24 PEDDLERS'- Sections: 6.24.02'1;0 Definitions. 6.24.0420 Permit and 1'ee se ^-gu,,ed FCphibrtet)ACts 6 2 2 n sent tQ Enter Orito Rs Prc refty, Exerriptic ns; 6 24.030 Application--Fee. 6.24.040 knvest+gatien--Issuance. 6 24.E 45 No SOEicitation Sign. E 4059 C°e. 6.24.060 License--Exhibition. 6.24.070 Enfereement- 6-2 80 l4pp ,.ds 6.24.090 License--Revocation. 6.24.110 Peddling--Prohibited in streets. 6.2401 2O Penalty. 6024 0210 Definitions. street, taWng OF aftempting to take eFdeFS faF sale ef geeds, waFes, -and —eFehandise, payments en sueh sales _. ffevided that sueh definitieR shall inelude any-peFseR-, farm sells aF OffeFS the same far sale fFeF:R a wagon, autemetive vehiele,—fakead-e� , "'$ the i 91 Ge PAGE 9-ANNOTATED ORDINANCE (P:urd1buzinw*.wajiDecnmber 2,, 1995) i purposes afthis chapter the term"peddler means a:person who enters onto real property used iar residential purposes for the purpose of'communicating with an wheter thecommunication is voccup erba€, visua€, or. in writing "Dear#ment° means 'the finance depatment of the city: (Ord. 1102 §2, 19497 Orr . r 996 6.24.04-20 Perm•! and lieew�� 01-1 AM ft is unlawful for ahy, peddler too A Soliat before9 a m ar of#er 9 p m. when the€ocal time is daylight savings time or afier8 p m when the;€ocal°iirre`is standard time', withitut the consent of the orrcttparn to do so S Salidrt w'thoitt first heving obtained a ctfy bustne zs kcense C Solicit after a busyness license;has been reNnkeri or has exprred D Alk suffer,:or permit any person so0 fing an their behalf or under, their direction to care rriff any adt Prohibited by this dhapter. E. Provide fa€se or fraudulent information on an a{ pfication. F. Leave written materials upon real property where a s€gn conforming#o the requirements of section fi:24.Q45 is posted. G. Solicit upon real property where a sigrt!conforming to the requirements of.sect€on 6:24.045 is posted: (Ord. 1102 S1, 1949; Ord. §_ 1996). 624.02 onsent to'En#er nnto Reaf`Prrty Exemptions A tt shy€ be an afftrEa#IVs defense to atlegef ulolat on of section 6 24 073 A F or G that the person charged wi# the vlotati. had recerverl actual pr cons#ructive cgnser�2 of the occ€ pant prior tQ entering the'real property: Construd#We consent to enter real property may be implied ms o al frorl the clrcu a or implied corttrantual relationships. S. The Occupant of real property $half be consfderad io have given construdtnre cortssn#,#a enter rsai property far the Q.urpose!of sq citation between the hours of 9 w€ 'en the local time is dayligtt'savmgs time or between;9 a m and $ p.n , when ithe local #ime is Standard`ttme, tf fYte adcupartt has not pasted a "No Sai.�rtat,On°`sign, Pursuantt,� secton 5 �4 045,. Nothing; �n this secUOn shall be danstrued tie author(ze the entry rrtto a structure torten on yea[;Property:The right tv enter any structure itlus# be otherwise prov,ded for by Eaw D. Ot#icers, einplOyees, or agents of a gorrerrrmentat entity white performing act€vl#ies Within the scope of their office, employment, cr agency are exempi from the requirements n.f this:'chapter: E. No person may be charged"'w€th a violation of any subsection 4f'sec on 6.24,020 imdOnnedton with ;an act committed`between,4 p.m. and 9 p.rn. on each pctober 31st; 6 24 030 Application—Fee. A. Applicants for a b license t and e I tk�is ehapte�f4r the purpose of;Pt3ctdl1ng must file with the Pelise separEaaeat PAGE 10-ANNOTATED ORDINANCE (p:.,d%buslnms.wo)(Decembm 21. 1995) li ' departrnentatwsine'ss license application and a sworn application on a form furnished by th depBrtnteTtt, which gives the following information: (Ord. 2231, S1, 1984 a • ti . 01 T.M. time period uvittun which the.s of'rettativn ;s to be made, giving the date of the beginning Fe sueh-geed&-ef of sol�atafion>and its projected;conctu�on; Aceseripttrsn of the rnethads and rnearts lrytwhich seta€ion�s to be..: �aet�mpiisli�ruf fhb appraxsnate lta�pbans sri[f t�atas xt whrct those tscafaons uviSl ture shall be twe be�1s�tec[; A GQpy of the:applrvarit s mvtot vstticleilo perator's Is geed ItGertse ar ether farm 'of official�dent�icatian ix3rttaintr►g a p1't4tag�aph of the applkarrt tf tt�e appGc�nt has na such license or �dent�fiGat�on, ther?the applicant sFiali°be required to furnish etitdenGS of the appi�car�'s true identity:; , 94. A statement as to whether or not the applicant has been eer o etcd . , aF4. r any v flcer, director;: trustee, pertter, corporation.or arty,ourrent ag,,}ent qr' err'tpioy$e engaging in the ' soGe�at�an ha3 s►gned � i�e,nsem decree � order �thne'iaSt�Ye year$or has been carivic# i of a f ,ny ar a mfsdemearlor tnua..... ,m4rat ttlrpltuf a within the past flYB.. ya ors, art#tEt�nate ofas,�ar cvnset rlfte `vt �rr�ter,the state wt�ers the car+nctiart,or�onsettt decree or`arder occt3rrsdt and tFie year tjf Sueh ccsriviGtian ar cvrisent decxee or orrier =and fFee of �entagiezjs, onfeetieus, or Gammuni able disease. half be B. At the time of filing the applieation, a lieense established by Feselutien of the . (Ord. 1693 S1, 1971; Ord. 1102 S3, 1949; Ord. 2231 S2, 1982; Ord. 2622, S3, 1991,.(3rd:,% _§ .,...t �) PAGE 11-ANNOTATED ORDINANCE (P:urd\nusineee.eno)(Decembe, 2i. 1995) 6 24 040 4west+Qatkwi--Issuance. A. Upon receipt of such application, the Peliee Chief departntent shall safety and welfare:determineiits compl-ance with $eecti6 6,24.030, and, within #en wording days a# the receip#of the appliGataon, either issue a business i-Pbm" e,pursuant tR chapter 6::04 ar no tify applicant that the application cues net CRmply +ith.the requirements R# sect pn 6 24 w or Rhapter 8 04. applioaRt. in the 8VGRt that the applieaRt disagFees with the findings of the Peliee Chief-, applieant may, within seven (7) days ef netifieatien by the Peliee Ghief, appeal the matter iA WFitiAg te the City Geuneil. The Gity Geuneil she!' heaF the appeal at the' alineunt ef fee paid; the date ef issuanee and the length of time the lieense is valid; eanvassing- The department shall keep a record of all 'e ermifs issued. (Ord. 2231 S3, 1982-,':.E3rt1 § 1996). 6 4045 Nt SRiICiti3t O SIE f {\ if idi 1 RGCUpd t fl#real pt aperiy Ci iDOSeS tR nRt i tune peddlers onto property, the aGttpantmay post al+la SaliCitation°sign pursuant tR his secttan The effect t7f the pRstrng of such a sign rs#R express the refusal'of the occupant tR'grant consent to any person to eater the pcct�artYs real propert}< ttj sotcit, except is those persons exempt from these provisions by 5eetiRri'6,24.02t?.0 ante E.i 8. Signs posted pursuant to this section st a�t be posted prt or near the boandarles.;af the property at the narmal poinfs R# entry rrlust pe r1R srnaNer than 6" it height by IF In lm and the wrards "� o solieitattort" �n'lei ors no 1es52han i/2" in h4h# G: Fpr real property ppssessirig no apparent barters to,entry at the boundaries of the property which limit acdess #o the primary erraride of a strudture lodeted vn the property,'pfttGememo#the sign at the primary! entrants tR the strudttfre:'constitutes: cosnpGarice<wittt this section 6.24.050 License--Fee. The lieense fee ehaliged shall be the e as mar (Ord. 1102 S5, 1949; Ord. 2231 S4, 19820 repeated i?fd' f 9g6). PAGE 12-ANNOTATED ORDINANCE (P:ardU.in....moJ(Da..mbm 21. 1995) 6.24.060 License--Exhibition. d I oF , Fl meddlers are required to exhibit their bus�ess licenses at the request of any citizen The permit shat[ not be used as or represented to be"an endowment by theS+ ory of tts tfcers or errtp(Dyees,(Ord. 1102 S6, 1949, Ord. 6.24.070 Enforcement. same. (Ord. 1102 S7, 1949; repealed Ord. 6.24.080 Records. (Ord. 1102 S8, 1949; Ord. 2231 S5, 1982; repealed Ord. §_, 1996). 6.24.090 License--Revocation. A 049--ee A business license for a}ae ....- may be revoked by the City Judge after notice and he for any of the following causes: 1. Fraud, misrepresentation, or false statement contained in the application for license; 2. Fraud, misrepresentation, or false statement made in the course of carrying on business as a peddler; 3. Any violation of this chapter; 4. Conviction of any crime or misdemeanor involving moral turpitude; or 5. Conducting the business of peddling in an unlawful manner or in such a manner as to constitute a menace to the health, safety, or general welfare of the public. B. Notice of the hearing for revocation of a license shall be given in writing, setting forth specifically the grounds of complaint and the time and place of hearing. Such notice shall be mailed, postage prepaid, to the licensee, at licensee's last known address, at least five-(&5)-ten;days prior to the date set for hearing. (Ord. 1102 S9, 1949, Ord. 6m24 100 License--Expiration. annual 16eenses shall ex )iFe en the date speeifie j in the lieense. (Ord. 1102 S10, 1949; 6 24 110 Peddling--Prohibited in streets. It is unlawful for any person to peddle-er attempt te`�dle, as that term is defined in Seetoen offer for sale or sell r-h*o Chendise, food or dnnks on any public sidewalk, street or in any other public place in any commercial zone of the City. However, the City Council may, at its discretion, grant permission to persons to hold sales on the sidewalks in the commercial zones of the City upon such terms and conditions as it deems appropriate. (Ord. 1693 S3, 1971; Ord. 1102 S15 1949, Ord § f )• PAGE 13-ANNOTATED ORDINANCE (P:ordmuafn"s.ano)1December 2,. 1995). 6.24.120 Penalty. Any person violating any of the provisions of this chapter is guilty of an infraction and shall be subject to the penalties set forth in Section 1.08.020. (Ord. 1810, 1974; Ord. 1693 S2, 1971; Ord. 1102 S14, 1949; Ord. 2382 S6, 1986i".Ord i The following section 13 amends Chapter 6.28 - taxicab licensing. SECTION 13. Section 6.28.110 of the Ashland Municipal Code is amended to read: 6.28 110 Approval of Drivers. A. It shall be unlawful for any person to operate a taxicab in the City of Ashland unless such person has previously been approved by the police chief in accordance with the terms of this 9rdinanee chap#et. ................................ B. Application for approval shall be made to the Ghief-efi ek ; d c6 CFg9f accompanied by the payment of a fee which shall be established by resolution of the city council, and shall set forth the name address age and Oregon drivers license l' +L number of the applicant. The application ed Shall haUe attach to it the cartjri abatracf I �(f of the driver's license of the applicant and two passport sI photos of the applicant. C. Upon receipt of such application, the police chief shall males such investigation df the applicants physical or me Macon dition eF mental defee t which would, in the judgment of the police chief, impair t#ieiFthe apjlicant's! ability to safely operate a taxicab, D. Np approval to c?pErate a taxicab shell.be issued,unless the applrcartt . 1. sShall be �e {21) years of age or more, and 2Shall not have been convicted of any crimes involving moral turpitude or dishonesty 3. Possesses a valid Orepan driver's license, 4. ties not hatl ttls or her drmar$ license revoked lay any State within th$ last five years,_and 5 Did not maKe;any false statements �n tfte appilret�on; E, If th8 .....6....:.Chlef determines that the applicant rneeis tfle requirernenfs of this chapter, the recx�der shall issue the permit The permit shall expire on June 30th of ea.Gh year regarcNess of the rate of Issue and maybe renewed frorr> yeat to yearupon application to the pcsice department. There shalt be no fee"for a tanewai F It the appAeat�an is denied; the applicant may, wnthin;severt clays of notlficatton of th e:dental by the police chief, appeal the matter �n wnting to the'crty epunc�3 Tt�e city crtalcli shad hear thw appeal at Its rtGkt regular.. meeting and,may a€tfler„dertyofgrant thecerise ................................ PAGE 14-ANNOTATED ORDINANCE 1p:ord\buelnms.a.a)(Decamber 21, 1995) The following sections amend chapter 6.32 - liquor license review. SECTION 15. Section 6.32.030.A of the Ashland Municipal Code is amended to read: 6 32 030 Application Process. A. Procedure. Any person, firm or corporation requesting a liquor license through the O.L.C.C. shall present the completed license application forms prescribed by O.L.C.C. to the recW. SECTION 16. Section 6.32.040 of the Ashland Municipal Code is amended to read: 6 32 040 Application Fees. The f*d shall charge and collect a license investigation fee at the time the application is filed. The fees for such services shall be established by resolution of the city council. PAGE 15-ANNOTATED ORDINANCE (,:«mn.j.....wo)(D.cemba 21, 19951 RESOLUTION NO. 96- A RESOLUTION URGING CONGRESS TO SUPPORT FINANCIAL AID AND EDUCATIONAL LOANS FOR STUDENTS OF HIGHER EDUCATION. THE CITY OF ASHLAND RESOLVES AS FOLLOWS: SECTION 1. The City of Ashland recognizes the importance of education to the future of this country, and accepts its responsibility to support the availability and affordability of education for all students despite their economic situation; and SECTION 2. The 1995 Cost of College index shows that tuition for colleges and universities, private and public, is still rising faster than the average family income; and SECTION 3. The cost of borrowing money for education has increased while at the same time there has been a 20% decrease in the amount of grant money available; and SECTION 4. Nationally, the percentage of students relying on educational loans has grown. from 17% in 1975-76 to 53% in 1993-94, and now constitutes close to 70% of all aid received by students at Southern Oregon State College. SECTION 5. There is a growing number of students who will face debts of $10,000 to $50,000 by graduation which negatively impacts the families of the students as well as the students. NOW, THEREFORE, BE IT RESOLVED by the Council of the City of Ashland, Oregon, that given the crisis facing higher education, the City of Ashland urges Congress to support the continued choice offered in the direct loan program, and to support loans for higher education by voting no on the proposed cuts in financial aid, and to support the continuation of grants and other financial aid measures. The foregoing resolution was READ and DULY ADOPTED at a regular meeting of the City Council of the City of Ashland on the 2nd day of Janu ary, 1996. Barbara Christensen, City Recorder SIGNED and APPROVED this day of , 1996. Catherine M. Golden, Mayor R v� iewed as to form: Paul Nolte, City Attorney rmoraitd tm '•,G4EGOa • December 29, 1995 �II• Planning Director John McLaughlin/Mayor Catherine Golden grim: Mike Broomfield pIIIIjPtt: SENATE BILL 35 - Letter from Mortier Engineering I have been asked to comment on a letter dated December 15, 1995 from Emile Mortier regarding the implementation of Senate Bill 35. Mr. Mortier is a Building Official formerly with the City of Eugene and currently an independent third party inspection service provider as well as Building Official for several small jurisdictions including Cottage Grove, Oregon. He is nationally regarded, very abrasive, and rarely wrong. For the past year I have been involved with the rules for SB 35 both as an interested party from the Oregon Building Officials Association and as a member of the task force including members of five jurisdictions, League of Oregon Cities, Community Development Directors and Senator Doerfler, (legislative committee chair on this issue). Enclosed is a timeline from implementation which includes many of the requirements mentioned by Mr. Mortier. In short, I support the concepts presented in the letter, however, I do not support the language. The Oregon Building Officials, League of Oregon Cities, and the City of Medford among others, support the repeal of SB 35 in the proposed special legislative session. Much of the requirement for "economic impact" favors those impacts on the state or at best, county concerns, while producing another layer of regulatory control at a time when some "tailoring of regulation" would be more appropriate. Local authorities should receive constructive criticism and technical support. SB 35 provides new hurdles to assume programs and a watchdog approach from supporting state services. I; In 1997, a national insurance rating bureau, (ISO), will review all ry building departments in Oregon to determine levels of compliance which will affect rates of coverage. Their criteria for evaluation is uniform. SB 35 under the guidance of Joe Brewer, Administrator for BCD, will provide yet another list of criteria for evaluation of local programs. This procedure is redundant, confusing, and expensive. Many Building Officials feel that BCD would fail if put to this same test. Ashland needs flexibility in its inspection programs while meeting the minimum levels-of code compliance. SB 35 installs new regulations for local programs with few, if any, benefits. Our Council Members should be aware of the added costs to report impacts, assume new programs, endure audits, and redesignate funds and staff to meet rules which are not tailored to our needs. We need technical support on our programs and timely response on state plan review. Oversight authority which is geared toward itemizing deficiencies is not in our best interests. I urge our counsel members to draft a letter to Governor Kitzhaber supporting the repeal of the SB 35 in the . February 1996 legislative session. I. ADMINISTRATIVE (STATE AND MUNICIPAL) SB 35-B REGULATION OF BUILDING INSPECTION PROGRAMS. Revises building code program administration requirements and procedures for municipalities and division. Commencing immediately on passage,but subject to adoption of rules within a reasonable time: • Electrical jurisdiction decides whether to provide master permit inspections or individual permit and individual inspections until July 1, 1997,and then provide master permit or hourly fee inspection services. • Electrical jurisdictions must allow minor label electrical program for one- and two-family dwellings. New rules required to implement dwelling minor label program. • "Building inspection program." New definition is adopted referring to all specialty code programs and manufactured structure,parks and camp programs that can be operated by a municipality. • New certification requirements required for One and Two Family Dwelling Inspectors recognizing qualifications other than industry experience. • Municipalities can enforce electrical and plumbing licensing and permit violations before state boards and share in penalties. New rules and training required. • Start on the following administrative rules for adoption by July 1, 1996: Building inspection program application and amendment; -Standards of efficient,effective timely and acceptable building inspection programs; -Municipal fee increase justification; - Determining economic impairment. [Adopt by October 1, 1995, to cover municipal assumption of new programs before December 31, 1995- Include in rules to be effective July 1, 1996.3 - Electrical, define what is a master individual inspection permit, make minor label mandatory for one- and two-family dwellings; Making plumbing master permit or master individual inspection permit mandatory, making minor label mandatory for one-and two-family dwelling; -Enforcement of licensing and permits by municipalities in electrical and plumbing programs. On October 1, 1995. • One of two days during this and subsequent years when rules can become effective. This applies only to rules adopted under ORS 447.010 to 447.160 [plumbing generally, but not plumbing licensing); ORS 455 [structural,mechanical,one- and two-family dwelling and general rulemaking under ORS 455.144(7)1; ORS 479.510 to 479.945 fall electrical). This excludes rules under ORS Chapters 446,[MS&P,parks and camps],ORS 460 [elevators and amusement rides);ORS 480(boilers]. • Rules defining"economic impairment"must be in place by this date. On or before December 31, 1995. Municipal applications and notices follow usual procedures under ORS 455.150 except economic impairment considerations will be in place for new building inspection programs selected or sought by a municipality. On April 1, 1996. One of two days during this and subsequent years when rules can become effective. See note under October 1, 1995,for which rules are involved. On or before July 1, 1996. Rules,procedures and standards goveming program delegation and performance criteria for municipalities must be in place in time for applications and approvals for programs beginning July 1, 1997 and continuing four years. On July 1, 1997. Implement four-year building inspection programs. Division provides supervision and review of municipal operations. Each following April 1 and October 1. Building Inspection rules can become effective, except for emergency rules. See notes under October 1, 1995,for which rules are involved. ttttktttYYttttittt RRtktttttttY SB 36-A (95 OR LAWS 190) ENFORCEMENT OF BUILDING INSPECTION CODES BY MUNICIPALITIES. Municipalities can enforce state building codes as soon as adopted by BCD. It is not necessary to readopt codes as ordinance. Effective: September 9, 1995. A Division of - Mortier Engineering P.O. BOX 139 • 1245 PEARL STREET EUGENE, OREGON 97440.• (503)484-9080..: :_:1 December 15, 1995 Mayor Cartherine Golden 20 E. Main Ashland, OR 97520 Mayor Golden Re: Senate Bill 35 - Administrative Rules On Monday December 4, 1995, a meeting was held of the Building Codes Division(BCD) task group to review a draft of the proposed administrative rules to implement Section 1 (9) of SB 35. This Section directs the Director of the Department of Consumer and Business Services to regulate building inspection programs of municipalities specifically subsection (c), reviewing procedures and program operations of municipalities, (d) creating standards for efficient, effective, timely, and acceptable building inspection programs, .(e) creating standards for justifying increases in building inspection program fees adopted by municipalities and (g) enforcing the requirements of this section. The proposed administrative rules are to be effective on July 1, 1996 per section 8. I attended the task group meeting along with approximately seven other building officials, . Prior to the BCD task group meeting, the Oregon Building Officials Association held a luncheon meeting to discuss the impact of the proposed administrative rules. The almost unanimous consensus of those present was that: A. The proposed administrative rules had no merit. B. Most municipal building inspection programs are already operated in an efficient, effective, timely and acceptable manner. C. The proposed rules unnecessarily interfering in local government administration. D. The expected costs to administer and comply with the administrative rules to the BCD and municipalities will be extreme compared.to the expected benefits to the public. E. An appropriate title for the rules would be "The Building Codes Division Full Employment Assurance Rules." F. If administrative rules were not adopted to implement the legislation, there would be no significant impact on the building inspection programs within the state. G. If SB 35 were repealed there would be no significant adverse impact on building inspection programs. b H. The original intended purposes of the legislation were not included or will not be accomplished by the adopted SB 35. Most of these views were communicated by the building officials present at the BCD task group meeting chaired by Joe Brewer, Administrator of the BCD. The task group meeting was specifically to review the proposed wording of the BCD draft of the proposed rules. The main participants of the meeting were the BCD staff and the building officials present. There was very little input from the task group members other than Jane Cummins representing the League of Oregon Cities. It was apparent that the BCD managers were of the belief that the extensive rules proposed in the draft are necessary in order to administer the legislation. This is nothing new to Oregon Building Officials since they have been aware of the desires and intent of BCD to control local government building inspection programs. BCD staff comments have indicated over a prolonged period that.they believe that local building inspection programs are deficient and in need of oversight by them. This is contrary to the actual condition. The deficient present programs are in the areas of the State where the BCD is the enforcing agency. That is why the original intent of SB 35 was to get.the State out of the local enforcement business and strengthen the enforcement by the local governments. The most repulsive statement at the BCD task group meeting was by Peggy Collins responding to Bob Epstein, Building Official of Salem comments regarding a particular section of the proposed rules where Peggy stated to the effect, "Well, wouldn't you like something in these rules so that you can go to your city counsel....." This has been a pervasive attitude in the BCD that they will give public employees power over their employers. It is apparent that the BCD staff intends to neutralize opposition to the proposed rules and feels that they have a legislative mandate to carry out their bureaucratic objectives. I, and other building officials, have taken the position that we should not participate in the review of the BCD's draft since this would give some credibility to their objectives. At the meeting, Joe Brewer indicated a desire to get through the entire draft with input from the task group and those present. He got through less than half of the draft even though comments were limited by restraints. We were not permitted to discuss the basic concepts of an efficient, effective, timely, and acceptable building inspection program since, in effect, the BCD staff had already decided this and it was only a matter of micro-managing the wording of the draft to carry out their objectives. I have no intention of any further participation in the review of this draft since I, along with others, believe that it has no . merit. My intention, if this procedure continues, is to indicate the increase in costs to the cities served by Mortier engineering for the specific elements of the draft rules. The other building officials at this meeting indicated that would be their prime objective since they believe that the costs will be very significant. I facetiously made a remark that there is some significance in the number of this legislation (SB 35) since my preliminary estimate is that it will increase the cost for local government administration of building inspection code programs by 35%. I have had informed comments by others stating that this could be an accurate estimate. For the above stated reasons, I believe that a more appropriate course of action by those affected by the implementation of SB 35 would be to support the repeal by the legislature. I believe this can be accomplished for the following reasons: A. SB 35 will not accomplish the original stated objectives. B. The economic impact is significant. C. The BCD is not a competent agency to be granted such oversight authority. D. The implementation dates will have a significant adverse impact on existing local programs. E. The rules will be a disincentive to the assumption of programs by municipalities and may even be an incentive for municipalities to drop programs which must then be assumed by the State. F. The Legislature passed significant legislation which is contrary to the effect this legislation would have on the implementation of SB 35, namely HB 3222 regarding unfunded mandates, SB 107 judicial review of state government actions, SB 107 regarding conflict of interest of board or commission members. These three bills were vetoed by the governor. I therefore urge you to support repeal of SB 35 at the proposed special legislative session which the Governor has stated he intends to call in February 1996. In conclusion, I would like to quote the statement of Governor Kitzhaber on January 9, 1995 at his inauguration address where he stated "Our state government must be more efficient and effective and more importantly, much more accountable." The proposed implementation of this legislation is certainly contrary to this statement. Respectfully, ` Emne M�onier Building Official i I APmorandum December 22, 1995 (�Q: Mayor and City Council ram: James H. Olson, Acting Public Works Director ,�$ubjertr Resolution to Set Public Hearing for Final Assessments for District Nos. 68,69 & 73 General Information: Three of the four outstanding Local Improvement Districts have now been completed and must be finalized through an assessment hearing. The L.I.D.'s are as follows: No. 68 Strawberry Lane Sanitary Sewer Construction Project No. 94-12 No. 69 Railroad Village Subdivision Improvement Project No. 92-24 No. 73 Oak Knoll Golf Course Parking Lot Improvement Project No. 94-19 Final reports are attached for each of the L.I.D.'s showing the final won and assessment costs. All of the projects fell within allowed budget with L.I.D. No. 68 at 1.00% over, No. 69 at 1.70% under and No. 73 at 10.0% over. The Golf Coup Parking Lot Improvement is a single entity district with the City Paris Depalt=t being the sole participant. Request: It is recommended that at it's January 2, 1996 meeting the City Council approve the attached three resolutions sing a public hearing date for the final assessment hearing for Local Improvement Districts No. 68, 69 and 73. It is suggested that the hearing be set for February 6, 1996. cc: Brian Almquist Jill Turner Ken Mickelsen Barbara Christensen (C:kag 3 I ' RESOLUTION NO. 96 - A RESOLUTION SETTING A PUBLIC HEARING FOR ASSESSMENTS TO BE CHARGED AGAINST LOTS WITHIN THE STRAWBERRY LANE SANITARY SEWER LOCAL IMPROVEMENT DISTRICT NO. 68 THE CITY OF ASHLAND RESOLVES AS FOLLOWS: SECTION 1. The council having received proposed assessments to be charged against each lot within the Strawberry Lane Sanitary Sewer Local Improvement District order that a public hearing be held to consider written objections to these assessments at 7:00 p.m., February 6, 1996, in the City of Ashland Council Chambers. The City Recorder is directed to mail the attached notice of the proposed assessments to the owners of the lots to be assessed. This Resolution was read by title only in accordance with Ashland Municipal Code §2.04.090 duly PASSED and ADOPTED this day of 1996. Barbara C. Christensen, City Recorder SIGNED and APPROVED this day of 1996. Catherine M. Golden, Mayor Reviewed as to form: Paul Nolte, City Attorney (c Aengineer\lid\r"STRA W 3.frm1 L NOTICE OF PUBLIC HEARING TO HEAR OBJECTIONS TO PROPOSED ASSESSMENTS TO BE CHARGED AGAINST LOTS WITHIN THE STRAWBERRY LANE SANITARY SEWER LOCAL IMPROVEMENT DISTRICT NO. 69 Please take notice that the Ashland City Council will hold a public hearing to consider written objections to the proposed assessments for the assessment district described above. The proposed assessments, a description (by map and tax lot) of the property to be assessed and the name of the property owner are attached to this notice. The Public Hearing will be held at: 7:00 p.m., February 6, 1996 Council Chamber 1175 East Main Street Ashland, Oregon 97520 The Ashland Municipal Code requires that any objections that are filed must be in writing and must state the specific grounds for the objection. Objections must be received by: 5:00 p.m., January 22, 1996 and may be delivered or mailed to the: City Administrator 20 East Main Street Ashland, Oregon 97520 Please note that assessments may be modified by the council and will be levied by the council after the hearing, will be charged against the property, and will be immediately payable in full or in installments (if applicable) following the levy. Barbara M. Christensen, City Recorder (cAengineer\Iidkre STRAW3.adv) F y w u u w u w W u W fl o cn > a a a a s a S x x x x x x x x x pN pA pw N N Np A � oo •3i y � A 5 y 5 a � "') a N d �j N � (1 a g m E or °3d Ao ` X93 � � Cl� U Ipi A S > ^ U O VJi N U c O b cr p O O O O 2 (p w OD U � �• N NN pU �pO W A J Y W A � J CC N A N OP to O H J b a N W W 000y111 �.Vy IZf e. i� p • QQ a ] N N N N N N N N N O ^ a QO IJ P N b N W p P q p py�n1 J L � P W y O P b P Op P V^• V C J pU P JO b O U J P �`t p 00 P O N N O O N b p M L A y yyo VNO � bNO V b bNO h � 1"' W W W 4Ji W W W lJJ W � N P A AUO W � N y n J P NP U J U DD N RESOLUTION NO. 96`- A RESOLUTION SETTING A PUBLIC HEARING FOR ASSESSMENTS TO BE CHARGED AGAINST LOTS WITHIN THE RAILROAD VILLAGE SUBDIVISION LOCAL IMPROVEMENT DISTRICT NO. 69 THE CITY OF ASHLAND RESOLVES AS FOLLOWS: SECTION 1. The council having received proposed assessments to be charged against each lot within the Railroad Village Subdivision. Local Improvement District order that a public hearing be held to consider written objections to these assessments at 7:00 p.m., February 6, 1996, in the City of Ashland Council Chambers. The City Recorder is directed to mail the attached notice of the proposed assessments to the owners of the lots to be assessed. This Resolution was read by title only in accordance with Ashland Municipal Code §2.04.090 duly PASSED and ADOPTED this day of 1996. Barbara C. Christensen, City Recorder SIGNED and APPROVED this day of 1996. Catherine M. Golden, Mayor Reviewed as to form: Paul Nolte, City Attorney (c:\eng ineer\lid\rm oUn.frm) NOTICE OF PUBLIC HEARING TO HEAR OBJECTIONS TO PRPOSED ASSESSMENTS TO BE CHARGED AGAINST LOTS WITHIN THE RAILROAD VILLAGE SUBDIVISION LOCAL IMPROVEMENT DISTRICT NO. 69 Please take notice that the Ashland City Council will hold a public hearing to consider written objections to the proposed assessments for the assessment district described above. The prposed assessments, a description (by map and tax lot) of the property to be assessed and the name of the property owner are attached to this notice. The Public Hearing will be held at: 7:00 p.m., February 6, 1996 Council Chamber 1175 East Main Street Ashland, Oregon 97520 The Ashland Municipal Code requires that any objections that are filed must be in writing and must state the specific grounds for the objection. Objections must be received by: 5:00 p.m., January 22, 1996 and may be delivered or mailed to the: City Administrator 20 East Main Street Ashland, Oregon 97520 Please note that assessments may be modified by the council and will be levied by the council after the hearing, will be charged aginst the property, and will be immediately payable in full or in installments (if applicable) following the levy. Barbara M. Christensen, City Recorder WX.\ pinaerMid%,m.lu n.edvI CITY OF ASHLAND - ENGINEERING DIVISION RAILROAD VILLAGE SUBDIVISION IMPROVEMENT L.I.D. FINAL INDIVIDUAL LOT COST Tax Lot Owner Subdivision Assessable Cost Total No. Lot No. Area per Per Assessment S.F. S.F. 39-1E-9AB Steve A Kathy 1 14,982 $1.16 $17,379.12 TL 6500 Hoxmeier 435 B Street ASHLAND OR 97520 39-1E-9AB Pete Brunner 2 8,467 $1.16 $9,821.72 TL 6501 77 N. Main St. ASHLAND OR 97520 39-IE-9AB Peter Brunner 3 5,826 $1.16 $6,758.16 TL 6502 77 N. Main St. ASHLAND OR 97520 39-1E-9AB S-Bar-S Enterprises 4 5,826 $1.16 $6,758.16 TL 6503 290 N. Main #4 ASHLAND OR 97520 39-1E-9AB Ellis V. and 5 8,436 $1.16 $9,785.76 TL 6504 Mildred Wilson 1475 Windsor St. ASHLAND OR 97520 39-IE-9AB J. Ellen Austin 6 8,486 $1.16 $9,843.76 TL 6505 521 Thornton Way ASHLAND OR 97520 39-1E-9AB Alan F. Sandler 7 6,469 $1.16 $7,504.04 TL 6506 P. O. Box 306 ASHLAND OR 97520 39-1E-9AB Carolyn J. Murphy 8 6,468 $1.16 $7,502.88 TL 6507 8580 Rogue River Hy GRANTS PASS OR 97527 39-1E-9AB Carolyn J. Murphy 9 8,444 $1.16 $9,795.04 TL 6508 8580 Rogue River Hy GRANTS PASS OR 97527 TOTAL 73,404 SF $85,148.64 (c:\rngin=\1id\mmrmA.lot) RESOLUTION NO. 96 - A RESOLUTION SETTING A PUBLIC HEARING FOR ASSESSMENTS TO BE CHARGED AGAINST LOTS WITHIN THE OAK KNOLL GOLF COURSE PARKING LOT LOCAL IMPROVEMENT DISTRICT NO. 73 THE CITY OF ASHLAND RESOLVES AS FOLLOWS: SECTION 1. The council having received proposed assessments to be charged against each lot within the Oak Knoll Golf Course Local Improvement District order that a public hearing be held to consider written objections to these assessments at 7:00 p.m., February 6, 1996, in the City of Ashland Council Chambers. The City Recorder is directed to mail the attached notice of the proposed assessments to the owners of the lots to be assessed. This Resolution was read by title only in accordance with Ashland Municipal Code §2.04.090 duly PASSED and ADOPTED this day of 1996. Barbara C. Christensen, City Recorder SIGNED and APPROVED this day of 1996. Catherine M. Golden, Mayor Reviewed as to form: Paul Nolte, City Attorney fo:\engineer\lid\rm oakU.frm) I NOTICE OF PUBLIC HEARING TO HEAR OBJECTIONS TO PROPOSED ASSESSMENTS TO BE CHARGED AGAINST LOTS WITHIN THE OAK KNOLL GOLF COURSE PARKING LOCAL IMPROVEMENT DISTRICT NO. 73 Please take notice that the Ashland City Council will hold a public hearing to consider written objections to the proposed assessments for the assessment district described above. The proposed assessments, a description (by map and tax lot) of the property to be assessed and the name of the property owner are attached to this,notice. The Public Hearing will be held at: 7:00 p.m., February 6, 1996 Council Chamber 1175 East Main Street Ashland, Oregon 97520 The Ashland Municipal Code requires that any objections that are filed must be in writing and must state the specific grounds for the objection. Objections must be received by: 5:00 p.m., January 22, 1996 and may be delivered or mailed to the: City Administrator 20 East Main Street Ashland, Oregon 97520 Please note that assessments may be modified by the council and will be levied by the council after the hearing, will be charged against the property, and will be immediately payable in full or in installments (if applicable) following the levy. Barbara M. Christensen, City Recorder (cAengineer\lid\rw OAK3.edv( FINAL REPORT OAK KNOLL PARKING LOT IMPROVEMENTS PHASE 2 The Oak Knoll Parking Lot, Phase 2, Improvements, Project No. 94-19 was completed in September, 1995. The project was a joint effort by Copeland Paving Company of Grants Pass, City of Ashland Parks Department and City of Ashland Electric Department. Following is a breakdown of the costs relevant to this project: 1. ORIGINAL PUBLISHED ESTIMATE $39,000.00 (Resolution No. 95-05) 2. FINAL CONSTRUCTION COSTS: a. Contract Construction $27,533.26 b. Landscape Costs $3,192.75 C. Electrical Costs $10.208.72 Total Final Construction Costs $40.934.73 3. ADMINISTRATION COSTS: a. Interest @ 5.90% (to 02/28/96) $781.44 b. Engineering (4.3%) $1,183.83 Total Administration Costs 1$ .965.27 4. TOTAL ASSESSABLE COSTS 42 900.00 Due to unexpectedly high electrical charges the total project cost is 10% over the published estimate. The engineering was performed by an outside consultant and was paid by the City of Ashland Parks Department outside the improvement district account. A total of$1,183.47 was included in the account to recoup City engineering staff time spent on the project. The final assessment is to a single entity as follows: 39-1E-14AD Tax Lot 6223 City of Ashland Parks Department $42,900.00 (c:%engin=r\projx0oskkno12.1sQ Y FINAL REPORT STRAWBERRY LANE SANITARY SEWER L.I.D. CONSTRUCTION The Strawberry Lane Sanitary Sewer Construction Project No. 94-12 was completed in September, 1995 by Southern Oregon Underground. Following is a breakdown of the costs relevant to the project: 1. Original Construction Estimate $44,900.00 2. Construction Bid $44,284.00 3. Final Actual Construction Cost $45.874.00 (lhe additional cost is the result of hard rock encumbered which necessitated a contract extra totaling $1,590.00. Attached is a detail of the final construction costs.) 4. Administrative Costs: a. Interest @ 5.90% (to 02/08/96) $906.13 b. Mail Tribune (bid advertisement) 283.17 C. Daily Journal of Commerce (bid advertisement) 99.00 d. Engineering Costs (Q 15%) 6,877.05 Total Administrative Costs $8,165.3 5 5. TOTAL ASSESSABLE COSTS 54 039.35 6. Final Assessment Dates: a. Total Assessable Front Footage 2,190.66 Feet b. Assessable Cost per Front Foot $24.67/Ft C. Frontage Assessment Rate ($24.67/2) $12.33/Ft d. Published Footage Assessment Rate $12.30/Ft e. Total Assessable Area 27.76 Acres f. Assessable Cost per Acre $1,946.00/Acre g. Area Assessment Rate ($1946.66/2) $973.33/Acre h. Published Area Assessment Rate $970.50/Acre i. Percentage Increase Over Published Rate 1.00% (Resolution No. 93-40) Note: The assessment rate for this project is based half on front footage and half on area. (e:kngin=r\GdVtr,wrm.m=) 'i City of Ashland Department of Public Works - Engineering Division Revised Final Construction Costs Based Upon Final Payment September 13, 1995 Strawberry Lane Sanitary Sewer Construction ITEM NO. DESCRIPTION UNITS UNIT PRICE TOTAL 1 Site Work (1/i) Lump Sum $2,500.00 $2,500.00 11 8" P.V.C. Sewer Pipe (all) 1,580 LF $16.00/LF $25,280.00 12 48" Manhole (all) 6 EA $1,300.00/EA $7,800.00 13 4" Service Connection 169 LF $16.00/LF $2,704.00 14 Crushed Rock 500 CY $12.00/CY $6,000.00 Extra Rock Excavation Lump Sum $1,590.00 $1,590.00 #1 GRAND TOTAL 45$ .874.00 (c:\w,gmecc\project\sV awul.ibq L r , } j ! ! ; n ! ! / ¢ § & } k 2 ! ) ( ( ( ( ( ( ( ( ( u m § k / \ 33 \ \ \ « \ \ \ \ \ \ ¥ k 4 ] k! - \ � a ! ! R « ! / - ! ! a ° ` - a ! ® \\ § \\ }{\ | v ) ) ) ! ) �/ \ - k ! § ) \ a }\ \ ) t ( \ k § ) 2 / )k \ \ ! ! ! ! ! ] ! ! ! § 5 w.: , cc LU cr z o !# Q 7 � f` 18 I 30 m e} W \ i z W O Z o Z N = U Q > i O 1/1y. 1 Lb z M �• � ' Q W C7 IMW __........_ "Z cc 5 O i a ----- ---- — — — — m IL 3 LO 1 J I Q m u L I -• FINAL REPORT RAILROAD VILLAGE SUBDIVISION L.I.D. IMPROVEMENT The Railroad Village Subdivision Improvement Project No. 92-24 was constructed by L.T.M., Inc. of Medford. The project was established to provide utility services to the 10 lots in the Railroad Village Subdivision. In addition the alleys were paved, storm drains installed and the extension of 4th Street improved. This project has not yet received final approval as some minor repair and cleanup still remains to be completed. Following is a breakdown of the costs pertaining to this project: 1. Original Construction Estimate $75,820.00 2. Construction Bid $75,260.50 3. Final Actual Construction Cost $75.346.50 4. Administrative Costs: a. Interest @ 5.90% (to 02/28/95) $1,425.71 -° b. Easement Acquisition (Sandra Sawyer) 330.00 C. Daily Journal of Commerce (bid advertisement) $184.50 d. Mail Tribune (bid advertisement) $302.40 e. Daily Tidings (bid advertisement) $204.36 f. Engineering (@15%) $11.301.97 Total Administrative Costs $13.748.94 5. City Contribution ($3,750.00) (for alley improvements adjacent to lot 10, Railroad Park) 6. TOTAL ASSESSABLE COST $85,345.44 7. FINAL ASSESSMENT RATES: a. Total Assessable Area 73,404.00 SF b. Assessable Cost per Square Foot $1.16/SF C. Published Assessable Cost $1.18/SF d. Percent decrease from Published Rate 1.17% (e:kmyin AHd\nvrm.c,Q CITY OF ASHLAND DEPARTMENT OF PUBLIC WORKS ENGINEERING DIVISION FINAL CONSTRUCTION COSTS RAILROAD VILLAGE SUBDIVLSION DAPROVEMENT L.I.D. Item Description Units Unit Amount No. Price 1 Site Work Lump Sum $8,000.00 $8,000.00 2 Excavation 354 CY $20.00 $7,080.00 3 Overhaul 265 CY $5.00 $1,325.00 4 Crushed Rock 180 CY $18.00 $3,240.00 5 Curb & Gutter 298 LF $8.00 $2,384.00 6 Type C-1 Curb 105 LF $8.00 $840.00 7 A.C. Pavement 584.40 T $38.75 $22,645.50 8 12" Storm Drain 860 LF $18.00 $15,480.00 9 4" Irrigation Line 853 LF $4.00 $3,412.00 10 Storm Drain Manholes 5 Ea $1,450.00 $7,250.00 11 Utility Trench Excavation 428 LF $5.00 $2,140.00 12 Light Bases 3 Ea $450.00 $1,350.00 13 Watering 4 Units $50.00 $200.00 TOTAL $75,346.50 c:\cnginmr\Iid\mfiml.csQ CITY OF ASHLAND - ENGINEERING DIVISION RAILROAD VILLAGE SUBDIVISION IMPROVEMENT L.I.D. FINAL INDIVIDUAL LOT COST Tax Lot Owner Subdivision Assessable Cost Total No. Lot No. Area per Per Assessment S.F. S.F. 39-1E-9AB Steve & Kathy 1 14,982 $1.16 $17,379.12 TL 6500 Hoxmeier 435 B Street ASHLAND OR 97520 39-1E-9AB Pete Brunner 2 8,467 $1.16 $9,821.72 TL 6501 77 N. Main St. ASHLAND OR 97520 39-1E-9AB Peter Brunner 3 5,826 $1.16 $6,758.16 TL 6502 77 N. Main St. ASHLAND OR 97520 39-1E-9AB S-Bar-S Enterprises 4 5,826 $1.16 $6,758.16 TL 6503 290 N. Main #4 ASHLAND OR 97520 39-1E-9AB Ellis V. and 5 8,436 $1.16 $9,785.76 TL 6504 Mildred Wilson 1475 Windsor St. ASHLAND OR 97520 39-1E-9AB J. Ellen Austin 6 8,486 $1.16 $9,843.76 TL 6505 521 Thornton Way ASHLAND OR 97520 39-1E-9AB Alan F. Sandler 7 6,469 $1.16 $7,504.04 TL 6506 P. O. Box 306 ASHLAND OR 97520 39-1E-9AB Carolyn J. Murphy 8 6,468 $1.16 $7,502.88 TL 6507 8580 Rogue River Hy GRANTS PASS OR 97527 39-1E-9AB Carolyn J. Murphy 9 8,444 $1.16 $9,795.04 TL 6508 8580 Rogue River Hy GRANTS PASS OR 97527 TOTAL 73,404 SF $85,148.64 (r.\aiginecr\lid\mfw,I.Ia) t'i Iti ° 9 1 1 i , 37. • G I D q I t' 77 O ^I Ell �. v m S ; Mill,. °i tr. I• mT r C 1 4 9 w r 4: 1. • O N m z. 1 N Z m _Sl� Street �'Q.J•au 'Z°1 !{jam\\\ 41 m ' �,. •raf I a G) v. < E-0 i C E It U) x r� G; EK > Z QQ 9 .1 A 1 A . a % R i i FINAL REPORT OAK KNOLL PARKING LOT IMPROVEMENTS PHASE 2 The Oak Knoll Parking Lot, Phase 2, Improvements, Project No. 94-19 was completed in September, 1995. The project was a joint effort by Copeland Paving Company of Grants Pass, City of Ashland Parks Department and City of Ashland Electric Department. Following is a breakdown of the costs relevant to this project: 1. ORIGINAL PUBLISHED ESTIMATE $39,000.00 . (Resolution No. 95-05) 2. FINAL CONSTRUCTION COSTS: a. Contract Construction $27,533.26 b. Landscape Costs $3,192.75 C. Electrical Costs $10.208.72 Total Final Construction Costs $40.934.73 3. ADMINISTRATION COSTS: a. Interest Qa 5.90% (to 02/28/96) $781.44 b. Engineering (4.3%) $1,183.83 Total Administration Costs $1,965.2 7 4. TOTAL ASSESSABLE COSTS 42 900.00 Due to unexpectedly high electrical charges the total project cost is 10% over the published estimate. The engineering was performed by an outside consultant and was paid by the City of Ashland Parks Department outside the improvement district account. A total of$1,183.47 was included in the account to recoup City engineering staff time spent on the project. The final assessment is to a single entity as follows: 39-1E-14AD Tax Lot 6223 City of Ashland Parks Department $42,900.00 (c:lagin, i rgxi\oekknoR.laQ CITY OF ASHLAND DEPARTMENT OF PUBLIC WORKS ENGINEERING DIVISION FINAL CONSTRUCTION COSTS FOR THE OAK KNOLL GOLF COURSE PARKING LOT, PHASE 2 I. CONTRACT COSTS Item No. !Excavation lRock Units Unit Price Amount 1. Lump Sum $3,100.00 $3,100.00 2. Lump Sum $2,950.00 $2,950.00 3. 270 C.Y. $2.50 $675.00 4. Crush145 C.Y. $20.00 $2,900.0 0 5. Paving 263.23 Tons $37.00 $9,739.51 6. Concrete Curb 780 L.F. $3.00 $2,340.00 7. EStorm 66 L.F. $12.50 $825.00 8. 1 Ea. $500.00 $500.00 9. 220 L.F. $5.00 $1,100.00 I 10. Street Light 4 Ea. $100.00 $400.00 Base 11. Utility Trench 459.6 L.F. $3.50 $1,608.75 12. Striping Lump Sum $275.00 $275.00 13. Golf Cart Path Lump Sum $705.00 $705.00 14. Extra Backfill Lump Sum $415.00 $415.00 TOTAL $27,533.26 PAGE 1-<c:Wemcce%vroiano kno12.c50 H. LANDSCAPING COSTS Item No. Description Units Unit Price Amount 1. Irrigation Lump Sum $497.86 $497.86 Materials 2. Plants (Rays Lump Sum $716.34 $716.34 Garden Center) 3. Ground Cover Lump Sum $53.75 $53.75 (Hollyhock Wholesale) 4. Trees (N.W. Lump Sum $944.00 $944.00 Shade Trees) 5. Shrubs (Valley Lump Sum $39.80 $39.80 View Nursery) 6. Shrubs (Forest Lump Sum $941.00 $941.00 Farms) TOTAL $3,192.75 III. OTHER COSTS Electrical Charges for Street Lights and Circuitry $10,208.72 TOTAL CONSTRUCTION COSTS $4%934.73 PAGE 2-(.:.si..\Proianoeknd2.c.q INSTALL 1010' OF I- DRAIN rnoM cATV 3- /. .,. MAINTAIN 21" OF G• -'_;yyy ,.,/ ♦1/� ' . -�-� '. = lA'. 0. PLACE 1 CUBIC YARD O-Q✓,6.Til �. SO RIP-RAP AT OUTLET. - �1 I•//'•• 4� 1 0101 V.M� CKI.$-' `_ 1CLCI`- NC ROSFS- l ♦ 51 ... \�97��_ ♦�� 4. IN>rARF 92.60 BASIN r: Cat* Mv� / � /. ./�' . 'i-•lOp+( i I H9.pp / ` Y5 O SL 96 jc_ At O /// It %. Be DEA, P+N v °\ . NEw AC TO uATU / / / ii • , /- • j 9H - OF Cr.Sr.NG DRIVE )6.50 SAxNT .00' OF 1 . /,•. o G.j:' ;` e h _." AC 1,;ST FRIOR NEW AC ?ASKING . f a 99 CONFIRM Est6n40 SCEVE AND EITEN0 E vE 9' CAP kV N >�� •� IN BE USED 7t AREA. 70 FAIN x'ATER \ \� INTO THE PLAN•.R I00 OAra otrt�lr ra:•. 1� ~ i l � 70. s �.' e • J-. r ��,�gP k Iucn `I•- A ',' :fK'.F '/ 101. / 4\INSTALL ZSKW a krr.l:rr; T'l N\i°°I TRANSFORMER / IC) (BY CITY) 1 ` / 11✓J. '!V✓.hvq IJ.P.HUI.I JL�_-_� / 4 - -J A SITE Pl Air ` ] — �..—� Scab: �• _ 20' \/