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1996-0206 Council Mtg PACKET
, unless it Important: Any citizen attending council meetings may speak on any item on the a ease fill out the is the subject of a public hearing near the entrance t the Council cil Chambers.bers. The chair will Speaker Request form located recognize you and inform you as to the amount of time allotted to you. The time granted will be dependent to some extent on the nature of the item under discussion, the number of people who wish to be heard, and the length of the agenda. AGENDA FOR THE REGULAR MEETING ASHLAND CITY COUNCIL February 6, 1996 I. EXECUTIVE SESSION: 6:30 p.m. To consider the acquisition of real property pursuant to 0 ORS 192.660(1)(e). II. PLEDGE OF ALLEGIANCE: 7 p.m., Civic Center Council Chambers Ill. ROLL CALL IX/ APPROVAL OF MINUTES: Regular meeting minutes of January 16, 1996. V. CONSENT AGENDA: 1. Minutes of boards, commissions, and committees. 2. Monthly departmental reports - December 1995 and January 1996. _Quarterly financial commentary for period ending December 31, 1995. fud, Rest) Adoption of ODOT Disadvantaged Business Enterprises" program policy for consulting services. ,5!Authorization for mayor and recorder to sign pedestrian easement agreement for John R. ields for property located at the S.W. corner of East Main and Second Streets. W& Authorization for mayor and recorder to sign quitclaim deed for the termination of a public d utiliity easement in the Family Circles Subdivision. VI. PUBLIC HEARINGS: (Testimony limited to 5 minutes per speaker. Hearing must conclude by 9:30 P.M. or be continued.) 1. Request of Councilor Hagen for the Council to consider an appeal from a decision of the Planning Commission on Planning Action No. 95-131, a request for a site review to construct a health spa and residential units located at 665 and 685 "A"- Street. 2. Assessments to be charged against lots within L.I.D. Nos. 68, 69, and 73. 0013 supplemental budget hearing for 1995-96. VII. PUBLIC FORUM: Business from the audience not included on the agenda. (Limited to 5 minutes per speaker and 15 minutes total.) VIII. UNFINISHED BUSINESS: 1. Election of Council President. 2. Mayor's appointment of liaisons to various boards and commissions. 3. Election of two members to Citizens Budget Committee for terms expiring December 31, 1996, and December 31, 1997. IX. NEW AND MISCELLANEOUS BUSINESS: 1. Approval of Articles of Incorporation for Ashland Community Healthcare Services. 2. Request of Councilor Hagen to address timing of proposed paving of North Main/Siskiyou Boulevard by ODOT in 1996.. 3. Discussion of Community Development Block Grant budget process. X. ORDINANCES, RESOLUTIONS, AND CONTRACTS: MD All(, -. Second reading of "An Ordinance Amending Section 18.24.030.K.7 and 18.28.030.K.7 of the AMC — the Land Use Ordinance Regarding Health Inspections for Travellers' • Accommodations." 2. First reading by title only of "An Ordinance Amending Chapter 18.92 of the Ashland 7lWunicipaFCode Pertaining to Off-Street Parking. Modifications include changes to the bicycle parking section and other general housekeeping changes." �o Reading by title only of "A Resolution Adopting the Disadvantaged Business Enterprise Program for Oregon Department of Transportation Projects." Reading by title only of "A Resolution Calling a Special Election on May 21, 1996, in the City of Ashland for the Purposes of Submitting to the Voters of the City a Measure for a Three-Year Serial Tax Rate Levy to Provide Funds for the Operation and Maintenance of the City Swimming Pool Program and Recreation Facilities; With the Levy to be Assessed 0B yond That Now Authorized by Article XI, Section 11, of the Oregon Constitution." eading by title only of "A Resolution of Intention to Provide for Improvements to Tolman Creek Road Between the C.O. & P. Railroad and Siskiyou Boulevard Consisting of Paving, Curbs, Gutters, Storm Drain, and Sidewalk, and Setting a Public Hearing." 1 I Reading by title only of "A Resolution to Add One Member to the SDC Review Committee." ,7-.--Reading by title only of "A Resolution Levying Special Benefit Assessments in the Amount of $54,030.48 for Sanitary Sewer Improvements in Local Improvement District No. 68." lReading by title only of "A Resolution Levying Special Benefit Assessments in the Amount of $85,148.64 for Curbs, Gutters, Paving, and Sanitary Sewer Improvements in Local Improvement District No. 69." 12 ,S'Reading by title only of "A Resolution Levying Special Benefit Assessments in the Amount of $42,900.00 for Parking Lot Improvements in Local Improvement District No. 73." XI. OTHER BUSINESS FROM COUNCIL MEMBERS: XII. ADJOURNMENT ME M O R A N D U M to: Ashland City Council from: Pat Acldin re: Budget Committee Appointment date: February 2, 1996 This memo is in response to your recent advertisement inviting volunteers to submit requests for appointment to the Budget Committee. Attached you will find a professional resume for your consideration. I am volunteering for this position because: 1. I have experience with the budget and process required of the City; 2. 1 enjoy volunteering for worthwhile community activities; 3. this one or two year appointment carries responsibilities that are predominantly limited to the spring of the year. i i I PATRICIA J. ACKLIN 322 Bridge Street Ashland, Oregon 97520 Telephone: (503) 482-2040 EDUCATION M.S., General Studies - Social Science (1991): Southern Oregon State College, Ashland, Oregon. Area of Concentration - Geography. Thesis title: Preserving Agricultural Lands - Focus on Jackson County, Oregon Elementary Teaching Certificate (1987): Southern Oregon State College, Ashland, Oregon B.S., cum laude, Geography (1978): Southern Oregon State College, Ashland, Oregon PROFESSIONAL• EMPLOYMENT . Instructor, Southern Oregon State College, Department of Geography, Ashland, Oregon, September 1988-present Citizen Involvement Coordinator, Regional Transportation Plan, Rogue Valley Council of Governments, Central Point, Oregon, April 1993-September 1993 Graduate Research Assistant, Southern Oregon Regional Services Institute, Southern Oregon State College, Ashland, Oregon, September 1989-June 1990 Teacher, Ashland Middle School, Ashland, Oregon, September 1987-June 1988 Planner, Jackson County Planning and Development, Medford, Oregon, December 1981- September 1982 Sanitarian/Soil Scientist, Jackson County Planning and Development, Medford, Oregon, October 1978-November 1981 OTIMR EMPLOY-MENT Field Director, "Commit to Quit," ajoint project of the Oregon Research Institute and the National Cancer Institute, Medford, Oregon, August 1992-December 1992 Administrative Assistant, "Commit to Quit", Medford, Oregon, January 1991-August 1992 OTHER EMPLOYMENT continued... Community Organizer, "Commit to Quit", Medford, Oregon, November 1988-September 1989 Fundraising Coordinator, "New Books Are Overdue at Your Library", Friends of the Jackson County Library System, Medford, Oregon, August 1983-January 1984 COMMUNITY SERVICE Council Member, Ashland City Council, Ashland, Oregon, January 1981-December, 1994 Council President, Ashland City Council, Ashland, Oregon, January 1989-December, 1994 Member, Citizens Budget Committee, Ashland, Oregon, January 1981-December, 1994 Board Member, Ashland Community Hospital.Board of Directors, Ashland, Oregon, September 1984-present Member, Soroptimist International of Ashland, March 1990-present Board Member, Soroptimist International of Ashland, June 1993-present Board Member, Ashland Chamber of Commerce Visitor and Convention Bureau, Ashland, Oregon, September 1984-1990 Chairperson, Traffic Safety Commission, Ashland, Oregon, January 1981-December 1982 Member, Jackson County Secondary Lands Advisory Committee, Medford, Oregon, 1990 Member, Jackson County Economic Development Advisory Committee, Medford, Oregon, January 1981-December 1985 Member, Citizens Planning Advisory Committee, Ashland, Oregon, August 1979-January 1981 Presenter, "Jackson County Geography", Leadership Training Class of The Chamber of Medford/Jackson County, 1993, 1994, 1995 AWARDS AND RECOGNITION Women of Distinction Award, Soroptimist International of Ashland, 1995 Phi Kappa Phi Honor Society, 1991 Citizen of the Year, Ashland Chamber of Commerce, 1987 Outstanding Woman in Geography, American Association of University Women, 1978 Certificate of Commendation, Student Leadership, 1978 Who's Who Among Students in American Universities and Colleges, 1977-78 Presidential Award for Exceptional Leadership, 1977 MEMORANDU M to: Ashland City Council from: Pat Acklin re: Budget Committee Appointment date: February 2, 1996 This memo is in response to your recent advertisement inviting volunteers to submit requests for appointment to the Budget Committee. Attached you will find a professional resume for your consideration. I am volunteering for this position because: 1. I have experience with the budget and process required of the City; 2. I enjoy volunteering for worthwhile community activities; 3. this one or two year appointment carries responsibilities that are predominantly limited to the spring of the year. PATRICIA J. ACKLIN 322 Bridge Street Ashland, Oregon 97520 Telephone: (503) 482-2040 EDUCATION M.S., General Studies - Social Science (1991): Southern Oregon State College, Ashland, Oregon. Area of Concentration - Geography. Thesis title: Preserving Agricultural Lands - Focus on Jackson County, Oregon Elementary Teaching Certificate (1987): Southern Oregon State College, Ashland, Oregon B.S., cum laude, Geography (1978): Southern Oregon State College, Ashland, Oregon PROFESSIONAL EMPLOYMENT Instructor, Southern Oregon State College, Department of Geography, Ashland, Oregon, September 1988-present Citizen Involvement Coordinator, Regional Transportation Plan, Rogue Valley Council of Governments, Central Point, Oregon, April 1993-September 1993 Graduate Research Assistant, Southern Oregon Regional Services Institute, Southern Oregon State College, Ashland, Oregon, September 1989-June 1990 Teacher, Ashland Middle School, Ashland, Oregon, September 1987-June 1988 Planner, Jackson County Planning and Development, Medford, Oregon, December 1981- September 1982 Sanitarian/Soil Scientist, Jackson County Planning and Development, Medford, Oregon, October 1978-November 1981 OTHER EMPLOYMENT Field Director, "Commit to Quit," a joint project of the Oregon Research Institute and the National Cancer Institute, Medford, Oregon, August 1992-December 1992 Administrative Assistant, "Commit to Quit", Medford, Oregon, January 1991-August 1992 OTHER EMPLOYMENT continued... Community Organizer, "Commit to Quit", Medford, Oregon, November 1988-September 1989 Fundraising Coordinator, "New Books Are Overdue at Your Library", Friends of the Jackson County Library System, Medford, Oregon, August 1983-January 1984 COMMUNITY SERVICE Council Member, Ashland City Council, Ashland, Oregon, January 1981-December, 1994 Council President, Ashland City Council, Ashland, Oregon, January 1989-December, 1994 Member, Citizens Budget Committee, Ashland, Oregon, January 1981-December, 1994 Board Member, Ashland Community Hospital Board of Directors, Ashland, Oregon, September 1984-present Member, Soroptimist International of Ashland, March 1990-present Board Member, Soroptimist International of Ashland, June 1993-present Board Member, Ashland Chamber of Commerce Visitor and Convention Bureau, Ashland, Oregon, September 1984-1990 Chairperson, Traffic Safety Commission, Ashland, Oregon, January 1981-December 1982 , Member, Jackson County Secondary Lands Advisory Committee, Medford, Oregon, 1990 Member, Jackson County Economic Development Advisory Committee, Medford, Oregon, January 1981-December 1985 Member, Citizens Planning Advisory Committee, Ashland, Oregon, August 1979-January 1981 Presenter, "Jackson County Geography", Leadership Training Class of The Chamber of Medford/Jackson County, 1993, 1994, 1995 AWARDS AND RECOGNITION Women of Distinction Award, Soroptimist International of Ashland, 1995 Phi Kappa Phi Honor Society, 1991 Citizen of the Year, Ashland Chamber of Commerce, 1987 Outstanding Woman in Geography, American Association of University Women, 1978 Certificate of Commendation, Student Leadership, 1978 Who's Who Among Students in American Universities and Colleges, 1977-78 Presidential Award for Exceptional Leadership, 1977 MEMORANDUM to: Ashland City Council from: Pat Acklin re: Budget Committee Appointment date: February 2, 1996 This memo is in response to your recent advertisement inviting volunteers to submit requests for appointment to the Budget Committee. Attached you will find a professional resume for your consideration. I am volunteering for this position because: 1. I have experience with the budget and process required of the City; 2. 1 enjoy volunteering for worthwhile community activities; 3. this one or two year appointment carries responsibilities that are predominantly limited to the spring of the year. PATRICIA J. ACKLIN 322 Bridge Street Ashland, Oregon 97520 Telephone: (503) 482-2040 EDUCATION M.S., General Studies - Social Science (1991): Southern Oregon State College, Ashland, Oregon. Area of Concentration - Geography. Thesis title: Preserving Agricultural Lands - Focus on Jackson County, Oregon Elementary Teaching Certificate (1987): Southern Oregon State College, Ashland, Oregon B.S., cum laude, Geography (1978): Southern Oregon State College, Ashland, Oregon PROFESSIONAL EMIPLOYM NT Instructor, Southern Oregon State College, Department of Geography, Ashland, Oregon, September 1988-present Citizen Involvement Coordinator, Regional Transportation Plan, Rogue Valley Council of Governments, Central Point, Oregon, April 1993-September 1993 Graduate Research Assistant, Southern Oregon Regional Services Institute, Southern Oregon State College, Ashland, Oregon, September 1989-June 1990 Teacher, Ashland Middle School, Ashland, Oregon, September 1987-June 1988 Planner, Jackson County Planning and Development, Medford, Oregon, December 1981- September 1982 Sanitarian/Soil Scientist, Jackson County Planning and Development, Medford, Oregon, October 1978-November 1981 OTHER EMPLOYMENT Field Director, ".Commit to Quit," a joint project of the Oregon Research Institute and the National Cancer Institute, Medford, Oregon, August 1992-December 1992 Administrative Assistant, "Commit to Quit", Medford, Oregon, January 1991-August 1992 OTHER EMPLOYMENT continued... Community Organizer, "Commit to Quit", Medford, Oregon, November 1988-September 1989 Fundraising Coordinator, "New Books Are Overdue at Your Library", Friends of the Jackson County Library System, Medford, Oregon, August 1983-January 1984 COMMUNITY SERVICE Council Member, Ashland City Council, Ashland, Oregon, January 1981-December, 1994 Council President, Ashland City Council, Ashland, Oregon, January 1989-December, 1994 Member, Citizens Budget Committee, Ashland, Oregon, January 1981-December, 1994 Board Member, Ashland Community Hospital Board of Directors, Ashland, Oregon, September 1984-present Member, Soroptimist International of Ashland, March 1990-present Board Member, Soroptimist International of Ashland, June 1993-present Board Member, Ashland Chamber of Commerce Visitor and Convention Bureau, Ashland, Oregon, September 1984-1990 Chairperson, Traffic Safety Commission, Ashland, Oregon, January 1981-December 1982 Member, Jackson County Secondary Lands Advisory Committee, Medford, Oregon, 1990 Member, Jackson County Economic Development Advisory Committee, Medford, Oregon, January 1981-December 1985 Member, Citizens Planning Advisory Committee, Ashland, Oregon, August 1979-January 1981 Presenter, "Jackson County Geography", Leadership Training Class of The Chamber of Medford/Jackson County, 1993, 1994, 1995 AWARDS AND RECOGNITION Women of Distinction Award, Soroptimist International of Ashland, 1995 Phi Kappa Phi Honor Society, 1991 Citizen of the Year, Ashland Chamber of Commerce, 1987 Outstanding Woman in Geography, American Association of University Women, 1978 Certificate of Commendation, Student Leadership, 1978 Who's Who Among Students in American Universities and Colleges, 1977-78 Presidential Award for Exceptional Leadership, 1977 MEMORANDUM to: Ashland City Council from: Pat Acklin re: Budget Committee Appointment date: February 2, 1996 This memo is in response to your recent advertisement inviting volunteers to submit requests for appointment to the Budget Committee. Attached you will find a professional resume for your consideration. I am volunteering for this position because: 1. I have experience with the budget and process required of the City; 2. I enjoy volunteering for worthwhile community activities; 3. this one or two year appointment carries responsibilities that are predominantly limited to the spring of the year. I PATRICIA J. ACKLIN 322 Bridge Street Ashland, Oregon 97520 Telephone: (503) 482-2040 EDUCATION M.S., General Studies - Social Science (1991): Southern Oregon State College, Ashland, Oregon. Area of Concentration - Geography. Thesis title: Preserving Agricultural Lands - Focus on Jackson County, Oregon Elementary Teaching Certificate (1987): Southern Oregon State College, Ashland, Oregon B.S., cum laude, Geography (1978): Southern Oregon State College, Ashland, Oregon PROFESSIONAL EMPLOYMENT Instructor, Southern Oregon State College, Department of Geography, Ashland, Oregon, September 1988-present Citizen Involvement Coordinator, Regional Transportation Plan, Rogue Valley Council of Governments, Central Point, Oregon, April 1993-September 1993" Graduate Research Assistant, Southern Oregon Regional Services Institute, Southern Oregon State College, Ashland, Oregon, September 1989-June 1990 Teacher, Ashland Middle School, Ashland, Oregon, September 1987-June 1988 Planner, Jackson County Planning and Development, Medford, Oregon, December 1981- September 1982 Sanitarian/Soil Scientist, Jackson County Planning and Development, Medford, Oregon, October 1978-November 1981 OTHER •MP NT Field Director, "Commit to Quit," a joint project of the Oregon Research Institute and the National Cancer Institute, Medford, Oregon, August 1992-December 1992 Administrative Assistant, "Commit to Quit", Medford, Oregon, January 1991-August 1992 OTHER EMPLOYMENT continued... Community Organizer, "Commit to Quit", Medford, Oregon, November 1988-September 1989 Fundraising Coordinator, "New Books Are Overdue at Your Library", Friends of the Jackson County Library System, Medford, Oregon, August 1983-January 1984 COMMUNITY SERVICE Council Member, Ashland City Council, Ashland, Oregon, January 1981-December, 1994 Council President, Ashland City Council, Ashland, Oregon, January 1989-December, 1994 Member, Citizens Budget Committee, Ashland, Oregon, January 1981-December, 1994 Board Member, Ashland Community Hospital Board of Directors, Ashland, Oregon, September 1984-present Member, Soroptimist International of Ashland, March 1990-present Board Member, Soroptimist International of Ashland, June 1993-present Board Member, Ashland Chamber of Commerce Visitor and Convention Bureau, Ashland, Oregon, September 1984-1990 Chairperson, Traffic Safety Commission, Ashland, Oregon, January 1981-December 1982 Member, Jackson County Secondary Lands Advisory Committee, Medford, Oregon, 1990 Member, Jackson County Economic Development Advisory Committee, Medford, Oregon, January 1981-December 1985 Member, Citizens Planning Advisory Committee, Ashland, Oregon, August 1979-January 1981 Presenter, "Jackson County Geography", Leadership Training Class of The Chamber of Medford/Jackson County, 1993, 1994, 1995 AWARDS F. O =NITION Women of Distinction Award, Soroptimist International of Ashland, 1995 Phi Kappa Phi Honor Society, 1991 Citizen of the Year, Ashland Chamber of Commerce, 1987 Outstanding Woman in Geography, American Association of University Women, 1978 Certificate of Commendation, Student Leadership, 1978 Who's Who Among Students in American Universities and Colleges, 1977-78 Presidential Award for Exceptional Leadership, 1977 MINUTES FOR THE REGULAR MEETING ASHLAND CITY COUNCIL January 16, 1996 CALLED TO ORDER Mayor Golden called the meeting to order at 7:00 p.m., Civic Center Council Chambers. ROLL CALL Councilors Laws, Reid, Hauck, Hagen, .Wheeldon and Thompson were present. APPROVAL OF MINUTFS The minutes of the Regular meeting of January 2, 1996 were approved as presented. CONSENT AGENDA 1. Minutes of boards, commissions, and committees. 2. Monthly departmental reports - December 1995. 3. Liquor license application from Ashland Creek Bar & Grill, 92% North Main Street. 4. Memorandum from director of Community Development regarding County Health Department's inspection requirements for Travellers' Accommodations by Jackson County. 5. Approval of request to cut pavement on Hersey Street (under moratorium until 9-18-97). Councilor Wheeldon questioned if the Planning Department could include a narrative report in Council packets giving status of projects. Planning Director John McLaughlin clarified for Council that those reports would be included in their packets beginning next month. January actions would be reported in the February packets. Councilor Hagen requested that there be a narrative from both the Planning Department and the Building Department to address issues. Councilors Hauck/Hagen m/s to approve consent agenda. Voice vote: all AYES. Motion passed. 1 PUBLIC HEARINGS 1. Request for modification of Chapter 18.92 of the Ashland Municipal Code Land Use Ordinance pertaining to off-street parking. Modifications include changes to the bicycle parking section and other general housekeeping changes. Planning.Director John McLaughlin presented the proposed modification to the off-street parking chapter of the Ashland Municipal Code Land Use Ordinance. He stated that it was an opportunity to clean up the chapter and make some improvements in the way the off-street parking issues are handled. Changes are made throughout the chapter making better references, cleaning up language, making it more specific and making improvements in the bike parking requirements. Reported that the modifications have gone through many reviews, including the Planning Commission. Staff recommends approval and adoption of the ordinance as presented. Councilor Reid stated that it had been brought to her attention that when a new business is requested by the City to install a bicycle rack, it doesn't happen. She questioned how this is enforced. McLaughin explained those are items that are required before issuance of certificate of occupancy. He stated that there have been problems with code enforcement, but in general is working well. Thresholds listed under residential uses was discussed and it was clarified by McLaughlin that there had been research by observation made. He explained that in some sections an update was done, using state wide standards. Compared to what most cities had, our current requirements were greater for off-street parking. Discussion by Council relating to decreasing the spaces allowed for single family dwellings and parking for Business. McLaughlin explained that under Business, parking area went from 250 square feet to 350 square feet. He states that this matches up with the current demand. McLaughlin clarified that on page 4, section D, item 3 regarding golf course spaces is an industry standard. Councilor Thompson suggested that the section providing additional spaces for auxiliary uses, be striked out. Councilor Hagen commented that on the sketches prepared for the handicap parldng it should indicate where to locate the signpost. PUBLIC HEARING: OPEN 7:20 p.m. Rees Jones/107 N. Wightman/Concerned that the bicycle ordinance was not being enforced. Felt that the ordinance was very good in regards to bicycle parldng. He requested that 2 council reconsider the way bicycle parking is dealt with downtown. Stated two concepts, long-term parking for employees and short term parking for patrons of businesses. Currently there is no long-term parking provided downtown. He felt that although the Bicycle Commission recommendation would have only effected new construction, the Planning Commission decided that was too much. He reported that the Planning Commission had stated the City should provide long-term parking and secured sheltered parking downtown, the same as they provide other parking. There was no dollar figure attached to this recommendation and there was no request made for the Budget, he stated they just said, "do it". He requested a commitment from Council to go ahead with the next step in funding and pursue getting parking provided for bicycle riders who work in the downtown area, if the City is not going to require the businesses to provide the parking. It was clarified for Council that this would be a budget item for Public Works. McLaughlin stated that we currently have sheltered spaces downtown for bicycle parking. He explained that what MrparIkdinIg s speaking of is a bike locker system, with lease arrangements for long-term employ . -T heese would encourage employees to ride to work. � An additional issue raised by Mr. dealt with the question of the number of sheltered spaces per unit in multi-family dential. He stated that the first thing on the Council's priority for Goal Setting was, a couragement of multi-modal transportation. He requests that the City require bicycle par ' g and provide the opportunity to have bicycle parking when it occurs. Mclaughin clarified for Council that enforcement of the ordinance on existing facilities is dealt with in the ordinance that applies to all parking. It states that the required bicycle parking facilities shall be constructed when an existing residential building or dwelling is altered or enlarged by the addition or creation of dwelling units, or when a non-residential use is intensified by the addition of floor space, seating capacity, or change in use. Councilor Wheeldon stated that she would like to explore and look further at the disparity of this issue. Councilor Laws suggested that this should be referred to the Bicycle Commission, TPAC and then sent back to the Planning Commission to review their comments. Councilor Hauck noted that fo ]kdng, there is differentiation made on the non-parking required, based on multi-family size of units. That same kind of differentiation is not made between bicycles. It was questioned as to why there isn't a differentiation. 3 Discussion by Council to determine the cost by the city for downtown bicycle parking for budget purposes. The costs involved would not be used to weigh a decision but as an alternative toward a requirement. Council discussed sending ordinance back to Bicycle Commission and TPAC. McLaughlin stated that the Planning Department could prepare the background information on focused issues to help explain items of concern. It was pointed out that the majority members of TPAC were in attendance at this time, and it would not be necessary to send it back to TPAC. Councilor Laws suggested that just the relevant items be sent to the Bicycle Commission for review. It was clarified for Council that the Bicycle Commission did review the ordinance and made recommendations to the Planning Commission. The Planning Commission also reviewed the ordinance and changed the recommendations by the Bicycle Commission. Councilor Hauck requested that Council move forward and if additional comments are directed from the Bicycle Commission, they can be part of the first reading of the ordinance. PUBLIC HEARING CLOSED: 7:50 p.m. Councilors Thompson/Laws m/s to place modification of Chapter 18.92 on next agenda for first reading. Staff is directed to re-examine and offer some alternatives to the number of bike parking places required in multi-family units, other thresholds to- compare and a proposal for a more structured parking scenario in the downtown with cost report. DISCUSSION: Councilor Hagen commented that in designing multi-family residential, when there is shelter for one space per unit, two could be accommodated by better planning. Councilor Hauck would like to look at ways to differentiate the size of the unit in a multi- family unit dwelling. City Administrator concerned with how cost would be formulated. Roll Call vote: Hauck, Thompson, Laws, Wheeldon, Reid and Hagen; YES. Motion passed. It was clarified for Almquist that Council is not requesting a large scale cost report, but to pull the information from magazines that have structures and quotes of prices. Councilor Reid stated that she is concerned with enforcement of existing ordinance and would like to look at how well our present bicycle structures are being used. She would like to see full utilization of what is present, enforcement of what is on the books and encouragement of the proposed ordinance. It was agreed to determine the number of parking spaces downtown currently and what that compares to. 4 PUBLIC FORUM None UNFINISHED BUSINESS 1. Mayor's assignment of council liaison to various boards, commissions, and committees. Assignment post-poned until next Council meeting in February. Election of Council president will also be included at the next Council meeting in February. NEW AND MISCELLANEOUS BUSINESS 1. Request of Councilor Hagen for the Council to consider an appeal from a decision of the Planning Commission on Planning Action No. 95-131, a request for a site review to construct a health spa and residential units located at 665 and 685 "A" Street. Councilor Hagen was concerned because the driveway that accesses this development is right along the Central Ashland Bicycle Path. He stated that the design was an alley system and the intent was to access as many of these properties as possible from the rear. It was noted that the property has a parking lot facing A Street. When it was first envisioned it was to have parking in the rear. Councilor Reid voiced support for Councilor Hagen's appeal. Council voiced their concern with Planning Commission re-designing proposals. It was felt that the proposals were presented in one form, processed through pre-application and then an entirely different proposal was presented to the Planning Commission, without going back to staff to review changes. It was noted that in the second proposal the design standards were ignored. Councilor Hauck felt the general policy question, as to where parking should go and how it has been encouraged in the back areas, should be explored. Councilors Hauck/Laws m/s to appeal Planning Action No. 95-131. Voice vote; all AYES. Motion passed. 2. Request of Ashland Parks and Recreation Commission to direct staff to prepare a ballot title for the May 1996 primary election for the renewal of the Recreational Serial Property Tax Levy for swimming programs and maintenance of non-dedicated park properties. City Administrator read memo submitted by Ashland Parks and Recreation Commission. The current Recreational Serial Levy property tax expires on June 30, 1996. 5 It was clarified for Council that the pennies per thousand is less than ten cents and that the Parks Commission does not have the ability to increase their tax base for recreation purposes, only for dedicated land. Mayor Golden stated that this may jeopardize the Counties tax base by putting a competing measure on the ballot. She felt that this should be incorporated into the tax base. Discussion was made as to whether the Levy could be renewed and at the same time a measure be put on the ballot to pull it into the general tax base. It was determined that at the present there is no other source for this money. It was noted that the Parks Commission was asked three years ago to put this into the general tax base, but nothing was done. It is also brought up at each Budget season. Councilors laws/Reid m/s to take steps necessary to place on the ballot. Voice vote; all AYES. Motion passed. ORDINANCES. RESOLUTIONS, AND CONTRACTS 1. Second reading of "An Ordinance Amending Chapters 6.12, 6.16, 6.28, and 6.32 of the Ashland Municipal Code to Standardize Permit Procedures for Business Licenses; Amending Chapter 6.24 to Conform Regulation of Peddlers to Existing Law and Deleting Chapter 6.08 Pertaining to Dance Hall Licenses and Chapter 6.20 Pertaining to Places of Amusement." City Attorney Nolte noted three changes to sections 6.24.020D; 6.24.030A and 6.24.045A. Councilors Hauck/Hagen m/s approve Ordinance # 2774 with proposed changes. Roll Call vote: Thompson, Laws, Wheeldon, Reid, Hagen and Hauck; YES. Motion passed. 2. Second reading by title only of "An Ordinance Amending the Procedures Chapter of the Land Use Ordinance; Reconciling Other Sections of the Land Use Ordinance and the AMC to the Amendments; Amending the Various Criteria and Repealing Resolutions 78-38 and 88-20." City Attorney Nolte noted changes on page 8, sub-section 3; page 13, section 18.108.160B; page 17, section 8, amends section 18.04.020 of AMC. It was clarified that there were no changes to building permit issuances. Councilors Hauck/Wheeldon m/s to approve Ordinance #2775 with proposed changes. Roll Call vote: Reid, Hagen, Thompson, Laws, Hauck, Wheeldon; YES. Motion passed. 6 3. First reading of an Ordinance Amending Section 18.24.030.K.7 and 18.28.030.K.7 of the AMC — the Land Use Ordinance Regarding Health Inspections for Travellers' Accommodations. Council voiced concern with information provided to them indicating they were under the mistaken impression that any facility that serves meals would be inspected. The correct information is that two unit or less Bed & Breakfast's, do not fall in this category. Councilor Reid stated that because there is a Bed & Breakfast ordinance that regulates all lodging businesses outside the commercial district, they have to be in compliance with that ordinance. She stated that for some small businesses they are nothing like the larger Bed & Breakfast's. She felt that the proposed ordinance helped to better define the difference between two unit or less B&B's and larger B&B's. It was noted that the State and County has responsibility for matters of health in restaurants and dwellings that provide food. This is a function that is already being done. Council not convinced that our ordinance needs to be more strict than what is being enforced by the State and County. Councilors Laws/Thompson m/s to approve first reading and place on next agenda for second reading. DISCUSSION: Councilor Hauck noted that the County does not have a choice on what they exempt, they have to follow State statute. Voice vote: Wheeldon, Laws, Hagen, Thompson; YES. Hauck; NO. Reid; declared conflict of interest. Motion passed 4-1. 4. Reading by title only of "A Resolution Authorizing an Interfund Loan for the Ambulance Fund." Finance Director Jill Turner explained that the Ambulance Fund will need to borrow to finance the initial down payment as well as for initial cash flow needs. Requests authorization for the Director of Finance to borrow up to $150,000 from the Insurance Services Fund. It was explained that an Enterprise Fund would be set-up and it would become a self supporting entity, the money that it brings in and expends would stay within the Enterprise Fund. Turner explained that what was presented to Council was a short summary. She is getting ready now to do the formal application to the County and it appears that there will need to be authorization to borrow up to $150,000. She estimates that we will borrow around $130,000 to $140,000 of which $100,00 is for the down payment and the $30,000-$40,000 is for the up front working capital. 7 Turner informed Council that the plan in the Fall is to work with a subscription service, where you purchase pre-need ambulance. This will help with the cash flow and the subscription service will extend into other parts of the state. The program should start sometime in October or November. Mayor explained that the intention is to set-up an Independent Fund with the Fire Department and it not necessarily, be a part of the General Fund. Turner stated that the General Fund pays for basic fire support. When extra costs are incurred over providing basic fire support, those are the costs that will be charged to the Ambulance Fund. Councilor Laws questioned how you get money from the Enterprise Fund into the General Fund. Turner felt that there will be some adequate revenue string to transfer some monies in the future. For example; charge a rental fee for the ambulance portion or build another facility where 40% is Ambulance and 60% is General Fund, jointly owned and split for the debt service. Laws questioned if it were legitimate to charge as much as was possible from the ambulance toward new buildings, without doing tricky book work. Turner stated that you would need to have a justifiable basis. Turner stated that it is not illegal, but not always the most logical. Turner clarified that an Enterprise Fund does not restrict you with what can be done within that Enterprise. An Enterprise Fund can legally give money to another public function. Councilors Hauck/Reid m/s to approve Resolution . Roll Call vote: Hagen, Wheeldon, Thompson, Reid, Hauck and Laws; YES. Motion passed. 5. Reading by title only of "A Resolution Transferring appropriations for the 1995-96 Budget." Councilors Laws/Reid m/s to approve Resolution NQ6-07. Roll Call vote: Thompson, Wheeldon, Hagen, Laws, Hauck and Reid; YES. Motion passed. 6. Reading by title only of "A Resolution Authorizing Reimbursement of Ambulance Capital Costs with Tax-Exempt Borrowing." Councilors Hauck/Reid m/s to approve Resolution Nom. Roll Call vote: Hagen, Thompson, Reid, Wheeldon, Laws and Hauck; YES. Motion passed. 7. Approval of contract with ODOT for installation of opticom traffic signal control at eleven intersections. City Administrator Almquist explained to Council that this installation would allow Ambulance and Fire the ability to control traffic signals. 8 Councilors Reid/Hagen m/s to approve ODOT contract. Voice vote; all AYES. Motion passed. OTHER BUSINESS FROM COUNCIL MEMBERS Councilor Thompson reminded Council to return the Regional Planning questionnaire to him. He stated that he had an open and frank discussion with County Commissioner Jack Walker. Councilor Hagen voiced his concern with the Ashland Community Hospital disclosure issue with the Mail Tribune. Councilors Hagen/Hauck m/s to place ACH disclosure issue with Mail Tribune on agenda. Voice vote; all AYES. Motion passed. City Attorney Nolte stated that he had read the material the Hospital Administrator did not want to disclose. It was his opinion, that there was nothing in those materials that would make them exempt from disclosure. The Hospital Administrator does not agree with this opinion and opinion was discussed with Hospital Administrator and his retained Council. His Council articulated an argument supporting the Administrators desire, Nolte disagrees with the argument. Councilors Hauck/Reid m/s to direct City Attorney Nolte to release the packet to the press from the November meeting of the Board of Trustees and to direct City Attorney Nolte to review 12 months of records as requested by the Mail Tribune. City Attorney Nolte is directed to do what he determines is legally correct. Roll Call vote: Reid, Laws, Hauck, Hagen, Wheeldon and Thompson; YES. Motion. passed. Councilor Reid requested that interim Public Works Director Jim Olson share plans of Highway 66 planting of trees at Council Study Session. Study Session scheduled for January 17 would include update of sidewalks on Highway 66 and Oak Street; possible report on computer services and additional discussion on bike puking. ADTOURNMENT Meeting was adjourned at 8:47 p.m. Barbara Christensen, Recorder Catherine M. Golden, Mayor 9 ASHLAND HISTORIC COMMISSION Minutes January 3, 1996 CALL TO ORDER The meeting was called to order by Chairperson Jim Lewis at 7:37 p.m. Members present were Terry Skibby, Jim Lewis, Keith Chambers, Casey Mitchell, Larry Cardinale, Vava Bailey, and Cliff Llewellyn. Also present were Associate Planner Mark Knox and Secretary Sonja Akerman. Members Bill Emerson and Bill Harriff were absent. NEW MEMBER Lewis introduced Vava Bailey, who was appointed by the Mayor the previous evening as the Commission's newest member. APPROVAL OF MINUTES Chambers moved and Skibby seconded to approve the Minutes of the December 6, 1995 meeting as submitted. The motion was unanimously passed. STAFF REPORTS Because Planning Action 96-003 was called up for a public hearing by Cardinale, it will be heard at next month's meeting. BUILDING PERMITS Permits reviewed by members of the Historic Commission and issued during the month of December follow: 281 Oak Street Brad Roupp Barn Demolition 582 Allison Street Brent Thompson Bay Window 443 Allison Street Janice Tacconi Remodel & Stairs 20 East Main Street City of Ashland Restroom (ADA retrofit) 109 Pine Street Hillman/Figueiredo Shed 322 Summit Street Lee Carrau Addition/Deck 281 Oak Street Brad Roupp Access Improvement 80 Granite Street Jed and Celia Meese SFR Demolition 347 High Street George and Joanne Lescher Remodel 142 East Main Street Alan Connolly Seismic Remodel 51 North Main Street Lloyd Haines Roof Reinforcement and Move A/C 76 North Pioneer Street Calientes Grill & Cantina Sign REVIEW BOARD Following is the schedule (until the next meeting) for the Review Board,which meets every Thursday from 3:00 to at least 3:30 p.m. in the Planning Department: January 4 Skibby, Lewis and Llewellyn January 11 Skibby, Lewis, Cardinale and Bailey January 18 Skibby, Emerson and Mitchell January 25 Skibby, Chambers and Cardinale February 1 Skibby, Cardinale, Lewis and Chambers (?) OLD BUSINESS Historic Preservation Ordinance Knox related the Historic Preservation Ordinance has once again been delayed. Because Senate Bill 588 was so nebulous, the Department of Land Conservation and Development (DLCD), along with the State Historic Preservation Office (SHPO), are in the process of making interpretations and policies in the Oregon Revised Statutes (ORS). We need to be consistent by law, so we need to make sure we comply with the ORS regarding this bill. Therefore, once DLCD and SHPO have finished, City Attorney Paul Nolte will go over the proposed ordinance for compliance. Street Naming Committee Lewis reported the committee has met again and will only need to meet a few more times before submitting the list to the City Council. The next meeting will be January 11th at 2:00 before the Review Board meets. Golden Spike Marker Lewis stated on December 17th he held an open house for the depot and a ceremony in commemoration of the Golden Spike marker in its move to the comer of 5th and "A" Streets. He also noted Project A has put some history of Ashland, including the depot and old photos provided by Skibby, on JeffNet, and the company is willing to put more on the web. Skibby stated there is a plaque along Siskiyou Boulevard commemorating Prescott, and he felt it should be mentioned in the Cultural Resource Inventory. He added other markers should be listed also and volunteered to photograph the ones he knows about for the next meeting. Ashland Historic Commission Minutes Janes 3, 19% Page 2 Ashland Location of Southern Ore¢on Historical Society Lewis noted he will be meeting with.Councilors Hauck and Thompson, City Administrator Brian Almquist and a representative from SOHS at 4:00 on January 4th regarding the location of the Ashland branch. NEW BUSINESS PA 96-003 Architect Mark Reitinger, together with Mr. and Mrs.John Harbaugh, informally discussed the plans for the subterranean garage located at 212 Vista Street. This planning action was called up for a public hearing by Cardinale after reviewing the proposed plans during the December 28, 1995 Review Board meeting. After a lenghthy discussion, it was decided if the applicant made the recommended changes,this planning action could be reviewed at the regular February meeting, and retain its status as a Type I action before the Hearings Board on February 13, 1996. Public Hearing Information Knox briefly went over some of the information in the packet regarding public hearings. Once the Historic Preservation Ordinance is adopted, the Historic Commission will be required to have formal public hearings. Therefore,the Commission should begin following a certain order, with statements made by the Chairperson, explanation sheets for the audience, etc. Lewis said he would suggest adopting the Planning Commission style rather than the City Council style. The Commission agreed. It will be discussed further at the next meeting. ADJOURNMENT It was the unanimous decision of the Commission to adjourn the meeting at 9:50 p.m. Ashland Historic Commission Minutes January 3, 19% Page 3 ASHLAND CONSERVATION COMMISSION MINUTES NOVEMBER 29, 1995 APPROVAL OF MINUTES Members In attendance were Moats,Chapman,Buck,Hagen,McCory,Evans,Cooper,Otte;staff present were Wanderscheid and Pearce. Minutes were approved as amended. PUBLIC FORUM Trish representing the coordinating committee of the Healthy School Lunch program and Georgia representing the World of Mouth Catering Service: This is a business which is involved with the Healthy Lunch Program at both the high school and the middle school.It provides vegetarian base and alternative diary foods as alternative choices for school day meals.it encourages such activities as Ecology Club,composting and gardening projects,as well as attention to resource use and waste production and reduction.it's goal is to be fully present In the schools by World Food Day 1996. ASHLAND SANITARY UPDATE A.November Leaves 6 Brush Collection at Valley View Landfill•The collection of leaves and brush at the landfill ends November 30th. So far 15 boxes(25 yard boxes)have been collected.In April, 13 boxes were ooliected.Six of the boxes collected were delivered to private residences for composting.The remainder were given to the City Parks and Recreation Department. B.SOSC Housing-SOTH(Southern Oregon Training and Habilitation)Is now responsible for p1dring up all recyclables from all the dorms and the done kitchen.it's original plan was to haul the cardboard to Yreka and to bring all other materials to Ashland Sanitary.To date, it is not completely sat up for recycling;therefore Ashland Sanitary and Recycling will continue to pick up all materials. C.Free Bin-Ashland Sanitary has offered to relocate the free box from the Community Food Store to the Recycling Center.A special container will be placed at the Recycle Center in December.There will be a review of the program after one month. If all goes well,there will be an additional review after three more months. If after three months the program seems to be working,the Coop will purchase the box.This box will also be a good working example to landlords as to how a recycling box can work. D. 1995 Prices and Volumes of Recycled Material-Amrhein presented a graph which summarized prices for 1995.All prices have bottomed out, particularly milk jugs and junk mail.Junk mail has dropped to zero.The mills have dosed In Medford and are not akxepting junk mall until after the first of the year.Ashland Sanitary and Recycling has two truck loads of junk mail just eftting.Volumes are up approximately 50 tons per month from 1994.DEO's report for 1994 shows Jackson County's recover rate at 34.65% This Increase is 19.33%from 1993.One aspect is that material taken to biomass is now(1994)included in recycled material.it was not included as pad of recycled material in 1993.The recovery rate is determined by taking total tons of material recycled plus total tons of material taken to the landfill,which equals total volume'produced".This number is then divided by total tons of recycled material for the recovery rate. DRAFT LETTERS TO GROCERY STORES&RESTAURANTS Examples of the letters were Included in Commissioner's packets.it was decided to move on to the brainstorming session and Incorporate the letters to the grocers with that program. ASHLAND HIGH SCHOOL ENVIRONMENTAL CLUB RECYCLING PROJECT Seals Safady and Hannah Hogan,from the Ashland High School Environmental Club Informed the Commission of their project to get recycling bins near garbage cans In the downtown first and then eventually all over town.Safady slated their dub was having difficulty finding information on the bins.He was referred to the Conservation Commission for Information on the bins as well as Input on structuring the project. Hagen explained that over a year ago,the Recycle Task Force had submitted a letter to the Parks Commission requesting involvement In the process of getting recycle bins in the downtown.The response was that the Parks Commission would take cans of It but with no specific timefreme outlined.After about a year,a second letter was submitted encouraging the Parks Commission to proceed with the project Hagen encouraged Safady and Hogan to attend the Parka Commission meeting and submit a formal request as citizens to participate in this project.Discussion Included looking at other communities that might have similar projects (Bend), U of 0 facilities manager,funding of the project,correlation of plaza and downtown projects, schools level of Involvement,involvement of parks,planning,college and Ashland Sanitary,purchasing vs making through a shop class either a prototype or all the bins.Wanderscheid suggested doing the homework first:who is responsible,how many bins for the parks,how many bins for the plaza,etc.then have everyone meet as Informed participants to work on a solution.A subcommittee was formed to meet with Wanderscheid, McLaughlin and Almquist.The subcommittee will include an Ashland Sanitary and Recycling representative (Russ Chapman),Hagen,at least one of the students from the Environmental Club,and any other relevant representative.Schrodt suggested the Thomas Register at the public library.This reference lists manufacturers of anything and everything.Amrhein offered to loan the students catalogues of bin suppliers. BRAINSTORMING&PUBLIC INPUT ON MASTER PLAN FOR ENVIRONMENTAL EDUCATION CAMPAIGN The intent of this process was to develop a master plan for an environmental campaign.The goal of the process will be to create a campaign for all citizens to address environmental Issues on the whole:A comprehensive campaign or umbrella advertising campaign that we could plug different Issues Into.Otte moved that the Commission advertise for a logo campaign open to all citizens of the community.The logo will be used by the Conservation Commission in all of its education campaigns and all aspects of the logo design be non-restricted. Evans seconded. Motion carried unanimously. Discussion included slogans,logos,jingles,phrases which will cover all aspects of the Conservation Commission,judging by the Commission,taking it easy to get it right,defining the avenues,prizes,advertising-newspaper story,utility flyer,newspaper ads,school participation and criteria.The education subcommittee took on the task to develop the flyer to promote the contest.The meeting was scheduled for Monday, December 4 at 6 p.m.at 351 Walker Ave.The second meeting was scheduled for Tuesday, December 12th,4 p.m.in the Jury Room. COMMISSION ITEMS Hagen reported he had received a call from OSPRIG requesting Information on the amount of recycled paper the City uses.They are trying to get cities to boost it up to 25%post consumer content. He referred them to Wanderscheid and Informed them that we are looking at tree free paper. Buck informed the Commission she had been Introduced to an Individual who is organizing a van setup that will go from school to school to present Information on altemative energy. He has been Invited to attend a Commission meeting. Buck also reported having received a packet of information from the Master Recycler Group in Portland. She shared the postcard project which allows consumers to comment on products or packaging at retailers and encourages the retailers to use more recycling friendly products. Buck encouraged the Commission to Invite the Master Recyclers to attend a Commission meeting to help with our campaign. The third item of Interest Buck brought to the attention of the Commissioners is the lights on the plaza. Discussion Included history of the tradition, who pays for the lights,percentage of Increase of energy used,future solar generation to produce energy for Christmas lights,and reduction of other lights as options. ADJOURNMENT Meeting adjourned at 9:00p.m. City of Ashland PARKS AND RECREATION COMMISSION REGULAR MEETING MINUTES November 28, 1995 ATTENDANCE: Present: Pat Adams, Al Alsing, Bob Bennett, Teri Coppedge, Laurie MacGraw, Director Ken Mickelsen. Absent: None I. CALL TO ORDER Chair Alsing called the meeting to order at 7:00 p.m. at the Department Office, 340 S. Pioneer Street. II. ADDITIONS OR DELETIONS TO THE AGENDA MOTION Commissioner MacGraw made a motion to add an informal proposal by Beau Seltzer regarding creating an ice rink to the Open Forum section of the agenda. Commissioner Adams seconded. The vote was: 5 yes - 0 no MOTION Director Mickelsen reported that he had just received information from the City's newly formed Ad Hoc Communications Committee requesting that a Parks and Recreation Commissioner participate on the committee. He recommended that the item be placed on the agenda. Commissioner Coppedge so moved. Commissioner Adams seconded. The vote was: 5 yes - 0 no Chair Alsing placed the item under New Business. III. APPROVAL OF MINUTES A. Regular Meeting - October 24, 1995 Commissioner Adams made a motion to approve the minutes of the Regular Meeting of October 24, 1995 as written. Commissioner Bennett seconded. The vote was: 5 yes - 0 no IV. REVIEW OF FINANCES A. Approval of previous month's disbursements Commissioner Adams made a motion to approve the previous month's disbursements as indicated by Payables checks #11711 - 11839 in the amount of $119,230.10 and Payroll checks #8919 - 8983 in the amount of $42,437.96. Commissioner MacGraw seconded. The vote was: 5 yes - 0 no Regular Meeting - November 28, 1995 Page 2 Ashland Parks and Recreation Commission V. PUBLIC PARTICIPATION A. Report by Paula Brown on proposed pilot/demonstration wetland project Paula Brown, Wastewater Treatment Plant Coordinator for the City, reviewed a memorandum to the Commission in which she presented her recommendation as to which of several sites on Greenway park property would be most suitable for the City's pilot/demonstration wetland project. Essentially, the memorandum indicated that Site A as shown on the map accompanying the memorandum, 3 - 4 acres between the existing Dog Park and the sewage treatment plant, was the most preferable site. Primary reasons for her considering it the preferable site was proximity to the sewage treatment plant, appropriate size, and that it did not already contain wetlands which would have to be mitigated. She also requested that the Commission hold Site B, 3/4 acre, adjacent to Site A in reserve should additional soil filtration be needed for the project. In discussion with Commissioners, Ms. Brown confirmed that if use of the land is approved by the Commission, an agreement would be worked out with the City regarding keeping the area available for recreational use, ongoing maintenance and other such considerations. Commissioner Adams expressed strong concern about approval of Site A in that such a large portion of the Greenway park property in that area would be in use as wetlands. She indicated that although she supported the concept of the pilot project that, as a Parks and Recreation Commissioner, she was reluctant to have both Site A and Site C tied up as wetlands because it would greatly restrict the variety of use for other park purposes. She asked whether or not Site C could be used if the City went through the process to have the existing wetlands on that site mitigated. In response, Ms. Brown indicated that it would be possible but she believed that the time involved to go through the permit process would put the project beyond the time frame mandated by DEQ. Commissioner Adams said that she would prefer to look further into the use of Site C because so much of the area would be tied up in wetlands if Site A were used. She said that if some other kind of park usage would benefit the community that the Commission's hands would be tied at that point. Commissioner MacGraw indicated that she understood Commissioner Adam's concern but that she felt that the use of Site A was appropriate because of the time line and the opportunity for education, recreation, and aesthetics which would be created by the project. Commissioners also discussed the proximity to the Dog Park. Ms. Brown indicated that she saw no conflict with having the Dog Park immediately adjacent to the project area. Lisa Ennis (225 W. Nevada), present in the audience, expressed concern that the Dog Park area might become unusable during the construction process. Ms. Brown indicated that the initial construction phase would create some noise and dust for up to two months. Ms. Ennis asked that, if the project were to proceed, she would like to have the Dog Park users notified about when the construction would start. Regular Meeting - November 28, 1995 Page 3 Ashland Parks and Recreation Commission Pilot/Demonstration Wetlands Project - continued MOTION Commissioner Coppedge made a motion to approve the use of Site A as indicated on the map for a pilot/demonstration wetland project with the following considerations: that a . Parks and Recreation Commissioner and the Parks and Recreation Director be included in the selection process for the firm which will develop the pilot wetland; that the Commission have the opportunity to approve a written agreement between the City and the Commission for use of the property for the project; and, that the Commission will have the opportunity to approve the final design of the wetland area prior to construction. Commissioner Bennett seconded. The vote was: 4 yes - 1 no (Adams) Following the vote, Ms. Brown inquired about holding Site B in reserve "just in case" to make the project work the additional space is needed. She said she fully anticipated that Site A would be sufficient but wanted to hedge her bets. After brief discussion, referring to Commissioner Adams' concern about committing land to wetlands which might better serve the community if used otherwise, by consensus, Commissioners indicated that they did not choose to reserve Site B at this point in time but they would keep her request in mind. B. Oregon Shakespeare Festival Association - donation to parks Amy Cuddy, Director of Public Relations, Paul Nicholson, Executive Director, and Michael Donovan, Board President for the Oregon Shakespeare Festival were present in the audience. Speaking for the Festival Board, Mr. Donovan indicated that they had been contacted by the newly formed Ashland Parks Foundation and the Commission about the donation which the Festival had made to the Commission in the mid-1980's in the amount of $12,195 in which the principal was held in trust and only the interest earned expended by the Department. Those monies are currently being accounted for by the Commission in the Park Trust Fund. The Foundation and Commission made the suggestion to the Festival Board that those monies be transferred to the Foundation along the same guidelines as they were being currently administered by the Commission. He said that the Festival Board concurred with the suggestion. Mr. Donovan also discussed the annual contribution of the proceeds of the July 4th performance which the Festival has been donating to the Commission since 1991 because of the unique and special relationship between theater patrons and Lithia Park. At approximately $25,000 per year, the donations to date have equaled about $100,000. Mr. Donovan said that, considering the establishment of the newly created Ashland Parks Foundation, the Festival Board decided to make this year's donation and future donations to the Foundation along the same guidelines as they had been previously made to the Commission. He presented a letter to Chair Alsing to forward to the Parks Foundation Board which outlined the Festival's intent regarding the donation which stipulates that the Foundation retain the principal as an endowment with only the interest earned to be spent unless some "dire need" arose. He said that in making its decision to endow the newly formed Parks Foundation was the Festival Board's direct experience with the significant benefit an organization can receive from a healthy Foundation. The Festival Board hoped that this donation would help to stimulate interest and support for the Parks Foundation and indicated that the Festival would help to spread the word among its membership. Regular Meeting - November 28, 1995 Page 4 Ashland Parks and Recreation Commission O.S.F.A. donation to parks - continued Mr. Donovan presented a $25,000 check to Chair Alsing asking that he forward it to the Ashland Parks Foundation Board with the letter of intent from the Festival Board. In response, Chair Alsing said that he was extremely pleased to accept the donation on behalf of the Foundation and reiterated the Commission's and Foundation's appreciation for the unique relationship which exists between the Festival and Ashland's parks system, particularly Lithia Park. Other Commissioners included their appreciation to the Festival for its community involvement and the support it is giving to the Ashland parks system through its newly formed Ashland Parks Foundation. C. Open Forum Beau Seltzer (727 Holly) was present in the audience to determine whether or not the Commission would be supportive of establishing an ice skating rink in Ashland. He said that over the years he had been intrigued off and on with the idea, and, as no one else seemed to be pursuing it, thought he would. The concept he was proposing was a portable, artificially chilled, flat surface which would be approximately 80' by 40' in size. He said that they had been successful in other areas and could cost between $80,000 to $200,000 for a new unit. But, he happened to know of a used rink in the Seattle which was for sale for $18,000. Mr. Seltzer said he realized that there were lots of things to consider and that he had just begun investigating, but was the Commission interested in the idea? In discussion, Commissioners indicated that they appreciated Mr. Seltzer's enthusiasm and interest in pursuing the idea. They agreed that there would be a lot of things to consider but also indicated that they were open to the idea at this point in time. If he were interested in gathering more information, they were willing to listen to what he found out. Director Mickelsen indicated that he would be willing to assist Mr. Seltzer's information gathering process by contacting other Parks and Recreation organizations which may have similar facilities. Mr. Seltzer thanked the Commission for its time and interest and indicated that he would be getting in touch with Director Mickelsen. VI. OLD BUSINESS A. Proposal to contract for evaluation of park sites for environmental education opportunities Commissioner Adams presented a memorandum to the Commission in which she recommended that the Commission hire Linda Hilligoss to evaluate the Greenway park property for its potential as an educational resource. She also recommended that the Commission establish a committee comprised of two Commissioners and three citizen representatives (Julie Reynolds, Melody Noraas and Debbie Coleman) to work with Ms. Hilligoss to set guidelines for the evaluation process. As background for her recommendation, she indicated that, having participated in the park planning process in Ashland for 12 years, she strongly believed that a holistic approach which takes into consideration the overall network of parks should be taken with any and all park development. Regular Meeting - November 28, 1995 Page 5 Ashland Parks and Recreation Commission Proposal for park site evaluation - continued In discussion among Commissioners she said that she was looking for an impartial, objective base of information which would assist the Commission in making decisions concerning the overall planning process for those properties along the Bear Creek corridor, particularly the Greenway properties and the N. Mountain Park site. She said that she thought the timing was very appropriate to get an overall view rather than looking at the sites as isolated entities. She said that she had also been considering the idea of asking the landscape architectural firm which is being used on the N. Mountain site to come up with an overall plan for properties along the Bear Creek corridor although she was not asking that the Commission make a decision on that at this time. She said that the work and information which the 'Citizens for Wild Parks and Streams' had done regarding the N. Mountain Park site was important and would be a valuable resource when looking at the overall picture. Commissioner Coppedge inquired as to whether or not she was referring to other new properties such as the Hald/Strawberry Lane property. Commissioner Adams said no; that at this time she was more concerned with the Bear Creek corridor properties because decisions will need to be made on them soon. In response to a question regarding cost, Commissioner Adams said that in discussing the concept with Ms. Hilligoss she felt that the study could be completed for about $1,000. MOTION Commissioner MacGraw made a motion to hire Linda Hilligoss to conduct a study for the Commission regarding the environmental education potential of the Greenway park sites and possibly other park sites along the Bear Creek corridor along the guidelines which will be established by the resource committee as outlined. Commissioner Adams seconded. In discussion, Commissioner Coppedge inquired about the direction the committee would take in developing the guidelines for the study. She expressed some concern that the committee was weighted with formal educators from the school system. Commissioner Adams said that she felt that it was important to include environmental education teachers because of the nature of the study but felt confident that these citizens with the input of the Commissioners on the committee would develop guidelines which would include the broader community interests of environmental education also. The vote was: 5 yes - 0 no Following the vote, Cate Hartzell, Joanne Eggers, and Gary Schroth who were present in the audience expressed concern that they had not had the opportunity to speak on the topic prior to the Commission making its decision. Commissioners indicated that it had been an oversight and that they had not meant to exclude the audience from the discussion. Commissioners said that they would make an effort to ask for audience comment prior to making motions in the future. Commissioners asked to hear their ideas on the topic. Regular Meeting - November 28, 1995 Page 6 Ashland Parks and Recreation Commission Proposal for nark site evaluation - continued Ms. Hartzell said that she felt that the committee should have been larger and included a broader spectrum of the community so that more diversified ideas could be heard. Commissioner Adams indicated that the committee would use a broad spectrum of people for their ideas and as a resource for information but felt that, structurally, smaller committees worked better than larger committees. She said that she anticipated that the committee would look to a wider group of persons or groups for resource information, and, suggested that if Ms. Hartzell wanted to make a recommendation it would be welcome. Commissioners Adams and Bennett volunteered to work on the Environmental Education Resource Committee as the two Commission members. B. Discussion on woodland management fire suppression in forest interface Director Mickelsen said that Commissioner Coppedge had brought to his attention the fact that the City may be doing some logging work on forest interface property sometime in the near future. She had inquired as to whether or not by combining the work the Park needs to do with what the City needs to do that the concept of helicopter logging might become more viable. Superintendent Gies reviewed the various options which staff had investigated to clear the brush and small dead and dying trees from the Park's property. He said that for the material being considered, helicopter logging had proved to be entirely too costly. He said that even if the City were to find that the area they would be working on did prove practical to helicopter logging, the Parks land would not be appropriate to include because of the nature of the materials and terrain involved. He said that staff recommended moving forward with the slash and burn process. Commissioners concurred with moving forward with the project. VII. NEW BUSINESS A. Request to participate in Ad Hoc Communications Committee Director Mickelsen said that he had just received a letter from the City which indicated that the Mayor's newly formed Ad Hoc Communications Committee had met and that the committee had expressed an interest in having a representative from the Commission participate. Commissioners reviewed copies of the letter and the minutes of the first meeting which were attached. In discussion, Commissioners expressed appreciation for having been asked to participate but each felt it difficult to immediately commit to an additional schedule of meetings. As they had not previously had the opportunity to consider the item, individual Commissioners indicated that they would like the opportunity to think about taking on the additional commitment. Regular Meeting - November 28, 1995 Page 7 Ashland Parks and Recreation Commission VIII. COMMUNICATIONS and STAFF REPORTS As the Commission requested at the last meeting, Director Mickelsen reported that he had spoken with City Administrator Brian Ahnquist about scheduling Commission meetings so that they might be broadcast over the cable access channel. He said that Mr. Almquist had recommended that the Commission wait until after the first of the year before gathering information as the City is now in the process of re-negotiating its contracts with the College and would prefer not to take on any new partners at this time. IX. ITEMS FROM COMMISSIONERS None X. UPCOMING MEETING DATE(S) and PROPOSED AGENDA ITEMS The next meeting was scheduled for Monday, December 11, 1995 at 7:00 p.m. at the Department Office. Items for the agenda included setting fees for the golf course and a report from the golf course committee on the selection of an architect. XI. ADJOURN TO EXECUTIVE SESSION - Land Negotiations MOTION Commissioner Adams made a motion to adjourn to Executive Session. Commissioner MacGraw seconded. The vote was: 5 yes - 0 no XII. RE-CONVENE TO REGULAR SESSION XIII. ADJOURNMENT With no further business, by consensus, Chair Alsing adjourned the meeting. Respectfully submitted, Ann Benedict, Business Manager Ashland Parks and Recreation Department City of Ashland PARKS AND RECREATION COMMISSION REGULAR MEETING MINUTES December 11, 1995 ATTENDANCE: Present: Pat Adams, Al Alsing, Bob Bennett, Laurie MacGraw, Director Ken Mickelsen. Absent: Teri Coppedge I. CALL TO ORDER Chair Alsing called the meeting to order at 7:00 p.m. at the Department Office, 340 S. Pioneer Street. II. ADDITIONS OR DELETIONS TO THE AGENDA None. III. APPROVAL OF MINUTES A. Regular Meeting - November 28, 1995 Commissioner Adams made a motion to approve the minutes of the Regular Meeting November 28, 1995 as written. Commissioner Bennett seconded. The vote was: 4 yes - 0 no IV. REVIEW OF FINANCES A. Approval of previous month's disbursements Commissioner Adams made a motion to approve the previous month's disbursements as indicated by Payables checks #11840 - 11991 in the amount of $89,593.41 and payroll checks #8994 - 9047 in the amount of$42,264.88. Commissioner Bennett seconded. The vote was: 4 yes - 0 no B. Approval of 1994 - 95 audit report Director Mickelsen mentioned that he was very proud of the work that staff had done on the report. There were two suggestions made by the auditors however. These suggestions were: 1) in regard to putting in a security system on the new computer accounting system, and 2) to designate resources for future maintenance or capital construction in the Golf Course Fund. Jill Turner, City Finance Director, has some concerns with auditor's comments regarding the Golf Course Fund. Staff recommended that the Commission look into these suggestions and review them at budget time. MOMN Commissioner Adams made a motion to accept the audit report, and take suggestions made by the Auditor to study later. Commissioner MacGraw seconded. The vote was: 4 yes - 0 no Regular Meeting - December 11, 1995 Page 2 Ashland Parks and Recreation Commission V. PUBLIC PARTICIPATION None VI. OLD BUSINESS A. 1996 Fee Schedule for Oak Knoll Golf Course Director Mickelsen showed overheads and reviewed data regarding the new fee structure for 1996 at the Golf Course, including the opening up of Annual Memberships, incentives for belonging, nine policies relating to the fees, monthly memberships, daily fees, junior rates, and special rates, as well as a punch card, and golf and cart specials. Senior rates were discussed, and determined that there was no need for this additional fee because the rates are so affordable anyway, along with the special on Wednesdays. Bob Davidson commented that the new fees were fair and good. Business memberships were mentioned as a possible new type of Annual Membership to look at, a later date. The discussion on Annuals came up as to why we are doing it again. And that is to keep people playing at Oak Knoll and bring more people there. The Annual members will bring friends. It gives the feeling of belonging. But it doesn't give them any more preferential treatment. MOTION Commissioner Bennett made a motion to accept the Oak Knoll Golf Course _ fees as.proposed. Commissioner Adams seconded. The vote was: 4 yes - 0 no MOTION Commissioner Adams made a motion to adopt the nine polices regarding the selling of Annuals and Monthly memberships. Commissioner MacGraw seconded. The vote was: 4 yes - 0 no Advertisements for the sale of Annuals will be placed into the newspaper. As well as a direct mail to all previous membership holders. B. Report from Committee on selection of Golf Course Architect The committee to select an architect met and selected three individuals to interview. They are Michael Stark from Coburg Golf Group out of Eugene, John Steidel from Kennewick, Washington, and Robert Muir Graves, of MOTION Commissioner Adams made a motion to accept the Committee's recommendation to interview the three candidates for Golf Course Architect. Commissioner Bennett seconded. The vote was 4 yes - 0 no. Regular Meeting - December 11, 1995 Page 3 Ashland Parks and Recreation Commission VII. NEW BUSINESS A. Approval of bids for tree Pruning and forestry work One bid was received for tree pruning in Lithia Park from Upper Limb It, out of Ashland. One bid was received for the Cutting and Piling of Slash by G. S. Wicks Inc. Forestry out of Murphy. MOTION Commissioner Adams made a motion to accept Tree Pruning Bid for the Ashland Parks System from Tom Meyers of Upper Limb-It. Commissioner MacGraw seconded. The vote was 4 yes - 0 no MOTION Commissioner Adams made a motion to accept the bid from G. S. Wicks Forestry Inc. to Cut and Pile Slash in Siskiyou Mountain Park. Commissioner MacGraw seconded. The vote was 4 yes - 0 no VII. COMMUNICATIONS and STAFF REPORTS Proposed outdoor ice skating rink Director Mickelsen had directed Park Superintendent Steve Gies to gather information regarding ice rinks. Steve reported that he talked to a gentlemen from Moses Lake, Washington in regards to their operation, and he indicated that they had a pretty good operation. It was quite a bit bigger than the one that is being discussed for Ashland. It costs approximately $500 per month for electricity, it is free admission, it contains a few bleachers, and there are lights at night. It's open from 7:00 am - 9:00 pm. It can accommodate approximately 200 people. There is a supervisor on duty. And it operates from mid November to mid March. Moses Lake is colder and drier than Ashland, however. The system uses a brine liquid. The company that set them up is out of Colorado. They originally purchased a used system that was 50 x 100 which cost $65,000. A hockey sized rink is $100,000. There are two used units in Seattle that the Colorado Company is aware of, according to them one needs to go the dump, and the other seems to be okay. They were not sure if the skate rink that Beau Seltzer is talking about for $18,000 is the one that is recommended to go to the dump. Director Mickelsen reported that he was approached by individuals who want to get involved with the fund raising. He is putting them into contact with Mr. Seltzer. Locations for the rink are being looked at keeping in mind perma-frost, sunlight, size and shape, space, lighting, downtown locations -vs- not downtown, restrooms, and level areas. Staff will continue to gather information. Regular Meeting - December 11, 1995 Page 4 Ashland Parks and Recreation Commission IX. ITEMS FROM COMMISSIONERS None X. UPCOMING MEETING DATE(S) and PROPOSED AGENDA ITEMS The next Regular Meeting was scheduled for Monday, January 29, 1996 at 7:00 pm at the Department Office. Additional meeting dates for Study Sessions were set for the month of January: Tuesday, January 9 and Tuesday, January 16 from 3:00 p.m. to 8:00 p.m. XI. ADJOURNMENT With no further business, by consensus, Chair Alsing adjourned the meeting. Respectfully submitted Jil cClelland, Projects Coordinator . Ashland Parks and Recreation Department /7/ Monthly Building Activity Report: 12/95 Page 1 # Units Value SINGLE/MULTI-FAMILY & TOURIST ACCOMODATIONS: Building: ADDENDUM/FOOTPRINT&TRUSS 1 0 ADDITION 1 3 ,000 ADDITION AND DECK 1 30,000 ARBOR ENCLOSURE 1 500 BAY WINDOW 1 1, 500 CHIMNEY INSPECTION 1 0 CONV GAR TO LIVING SPACE 1 15, 000 DECK 1 1, 500 DEMOLITION OF BARN 1 0 DEMOLITION OF SFR 1 0 ENTRY VOIDING 9512006 0 FENCE 1 2 , 000 IMPROVE ACCESS BLDG 1 3,000 REMODEL 1 1, 000 REMODEL & STAIRS 1 16,500 REPAIR FOUND/RETAIN WALL 1 1,500 REPLACE WINDOW 1 1, 500 REROOF 1 12, 000 SFR 3 422,270 SHED 1 2,001 SPECIAL INSPECTION 1 0 Subtotal: $ 513 , 271 Electrical: 1 BR CIR FOR OUTDOOR HTR 1 125 ADD 1 ,BRANCH CIRCUIT 2 600 ALARM SYSTEM 1 619 ENTRY VOIDING 9511011 -1 -900 ENTRY VOIDING 9511080 -1 -5,200 NEW ELECTRIC SERVICE 1 450 REPLACE ELECTRIC TO SIGN 1 350 REWIRE TRAILER 1 850 SECURITY SYSTEM 2 3,582 SERVICE AND FEEDER 1 500 Subtotal: $ 976 Mechanical: ELEC TO GAS WATER HEATER 1 250 Monthly Building Activity Report: 12/95 Page 2 Units Value SINGLE/MULTI-FAMILY & TOURIST ACCOMODATIONS: Mechanical: GAS LINE/FURNACE/2 BR CIR 1 3,962 GAS LINE/GAS FURNACE 4 11, 354 , GAS LINE/GAS HEATER 2 3,267 GAS LINE/GAS LOG LIGHTER 1 1,403 GAS LINE/GAS RANGE 2 500 GAS LINE\FURNACE\l BR CIR 1 3 ,827 GAS PACK + 3 BR CIRS 1 3,200 Subtotal: $ 27,763 Plumbing: BACKFLOW DEVICE 1 200 IRRIGATION SYSTEM 1 2,700 RELOCATE BATHTUB 1 150 RELOCATE WASHING MACHINE 1 100 REPLACE SHOWER PAN/DRAIN 1 150 Subtotal: $ 3,300 ***Total: $ 545, 310 COMMERCIAL: Building: ADA RESTROOM REMODEL 1 5,500 ADA RESTROOM RETROFIT 1 2,500 ADDITION OF STORAGE UNITS 1 19,200 FIRE SPRINKLER SYSTEM 1 5, 078 PREFAB METAL BUILDING 1 100, 000 ROOF REINFORCEMNT/MOVE AC 1 4,500 SEISMIC REMODEL 1 45, 000 STUDENT HEALTH CTR REMODE 1 9,000 TENANT IMPROVEMENT 1 10, 000 Subtotal: $ 200,778 Electrical: 2 BRANCH CIRCUITS 1 350 800 AMP SERVICE CHANGE. 1 11,000 CIRCUIT EXTENSION 1 0 TEMP POWER 1 137 Monthly Building Activity Report: 12/95 Page 3 # Units Value COMMERCIAL: Electrical: TEMPORARY SERVICE 1 400 Subtotal: $ 11,887 Mechanical: AIR CONDITIONER + 1 BR CR 1 1,000 REPLACE GAS WATER HEATER 1 300 Subtotal: $ 1,300 ***Total: $ 213,965 --------------------------------------------------------------- --------------------------------------------------------------- Total this month: 69 $ 759,275 Total this month last year: 62 $ 1,715,874 Total year to date: 513 $13,357,802 Total last year: 500 $ 9,606,997 This month This month This year last year Total Fees: 10, 379 17,770 138,827 Total Inspections: 424 415 2990 NEW CONSTRUCTION: 12/96 RESIDENTIAL PAGE NO. 1 01/17/96 ADDRESS #UNITS CONTRACTOR VALUATION ** SFR 661 NEPENTHE RD MEDINGER CONST. CO. INC. 99000. 00 240 STRAWBERRY IN PEDERSEN, DAVID 160000. 00 670 SPRING CREEK DR OWNER 163270.00 ** Subtotal ** 422270. 00 *** Total *** 422270. 00 NEW CONSTRUCTION: 12/96 COMMERCIAL PAGE NO. 1 01/17/96 ADDRESS #UNITS CONTRACTOR VALUATION ** PREFAB METAL BUILDING 351 WALKER AV OWNER 100000.00 *.* Subtotal ** 100000. 00 *** Total *** 100000.00 i pF AS"I"A", . ent a ran dnm 'oEOUa► January ,12, 1996 D: Mayor and City Council ,19 roY m: James H. Olson, Acting Public Works Director 0 1I�IjEtt: December Monthly Report Attached are the detailed reports from Fleet Maintenance, Stied, Water Quality and Engineering Divisions: ACTIVITY SUMMARY AND COMPARISON Activity 12/95 12/94 12/89 Equipment work Orders 100 94 52 Miles of Street Swept 876 726 331 Water Meters/Services (new & 34 55 52 replaced) Utility Locates 86 81 87 Drinking Water Treated 60 MG* 60 MG* 52 MG* Wastewater Treated 80 MG* 52 MG* 44 MG* Sewer Cleaned 43,314 13,394 15,442 Sewer Inspected with Television 5,472 Feet 0** 0** Engineering Active Projects 37 29 25 Engineering 6 7 7 Subdivisions/Partitions Engineering Permits Issued 33 14 5 *Million Ga lom **Not an activity this year M: Public Works supervisors City of Ashland ,a 3° '� •'' Water Quality Monthly Report December 1995 ' The following is a report of the collective activities of various sub-divisions of the Water Quality Division. This report only concerns only the significant activity within these divisions. WATER Leaks: Repaired two leaks in City-owned water mains and five leaks in customer service, two of which were hit by contractors. Meters: Installed six 3/4" meters with hand valves. Changed out four 3/4" meters and two 1" meter. Fire Hydrants: Repaired fire hydrant hit by a car at N. Main and Grant. Relocated fire hydrant at Tolman by Bellview School which kept getting hit by School buses. Services: Installed one new 3/4" water services at 700 Clay Street. Installed one 4" fire line and one 2" water service to new building on Water Street. Changed over five 3/4" water services on Tolman Creek getting services off old 4" line and onto new 12" line. Made last push across N. Main for 3/4" water service. Started moving water meters and boxes back on N. Main. Replaced and adjusted meter boxes for safety. Mains: Made one 4" main line tap at Helman Street for fire line. Raised eight valve boots to grade for easier access if needed. Backfilled around PRV vaults at Westwood also on E. Nevada, on and working. Pump Stations: Performed weekly inspection and maintenance on four booster pump stations. Miscellaneous: Removed another downed tree in the canyon. Opened East and West Fork valves to get the water from the forks and closed the main valve at Hosler Dam. Cleaned off mud slide off Reservoir road. SEWER Repairs: Made repairs to five sanitary service lines/mains. Responded to one service call. Installations: Installed one 4" sanitary sewer service. Maintenance: Jet rodded 43,314 feet of various sized sanitary sewer mains, using 72,000 gallons of water. Responded to one main line plug. Videoed 5,472 feet of sewer mains. TREATMENT FACILITIES The Water Treatment Plant treated 59.36 million gallons of drinking water for our community, and the Water Pollution Control Facility treated 79.72 million gallons of water. MISCELLANEOUS There were 86 requests for location of water and sewer utilities during the past month. City of Ashland Street Division December 1995 Report SWEEPERS(2): Swept 876 miles of streets. Collected 584 yards of debris. Responded to 86 utility location requests. Graded several streets and alleys. Patched pot-holes and sunken services. Raised manholes, valve boots and lamp-holes on Grandview Dr. due to chip-seal project and patched. Cleaned up slide from the Loop Rd. off of Morton due to new home construction: 5 yards of material. Repaired several streets, alleys and driveways that were damaged by the heavy rains on the 12th.. Took D-3 Cat to dump site on E. Main: Hauled in 40 yards of 4" shale rock and repaired the access road, leveled existing piles and leveled the 530 yards of sweeper debris hauled in. This was a 4 day project. Hauled 2 10 yard loads of large rocks to our granite pit for storage. Hauled 2 10 yard loads of old pipe to the Valley View Landfill. Repaired wash-outs at the pipe yard on Glenview Dr. using 36.72 tons of 21h-inch rock. STORM DRAINS: Flushed and/or rodded several storm drain systems. Cleaned off catch basin grates. Cleaned out catch basins. Continued Scenic Dr. storm drain project between Church and Logan Dr. (See November report for details.) Cleaned drainage ditch on upper Strawberry Ln. above the Ditch Rd.: 20 yards of spoil. Replaced 140 ft. of old steel pipe storm drain on lower Fordyce St. Took water samples from our wash-rack for testing. Cleaned the ditch and culvert on Waterline Rd. Also filled in large holes in the road. PAGE 1—t=wmv�ssl Replaced 120 ft. of 12" concrete pipe with 12" P.V.C. pipe on Otis St. due to heavy tree root blockage and damage. Back-filled: 27 yards slurry. Dressed up area behind the curb with 5 yards of top-soil. Repaired the storm drain under the Doctors Office at the S.W. corner of Mountain and Siskiyou Blvd. Project took 5 hours and 13 yards of concrete. Cleaned the drainage ditch on Grandview Dr.. Readied storm drain ditch for patching on Scenic Dr. and patched: 35.09 tons. Replaced 2 catch basin grates on Morse below Siskiyou by the high school. Requested and mapped utilities for future storm drain replacement on Normal St. from Fremont to Siskiyou Blvd. Requested, mapped and began pot-holing (exposing) under-ground utilities for storm drain replacement on E. Main from 5th to 8th Sts. Began project which includes: 711 ft. of 18" P.V.C. pipe; 5 catch basins; and 2 manholes. Purpose of this project is to replace the current inadequate 8" line and update the catch basin system. Cleaned the lower ditch on Mistletoe Rd. SIGNS/PAINT: Installed 2 new posts and signs (broken off by vandals) by the Creek Cafe on Winburn Way. Re-set a "No Parking" sign post on Iowa between Liberty and Morton. Straightened the "Stop Ahead" sign on No. Mountain above Hersey. Sent 5 employees to a "Water Borne Paint" seminar in Medford. Canyon Park Dr. & Clay St.: Removed "No Parking" sign. Moved the street sign to the "No Parking" sign post and removed the street sign post. Replaced street signs at: No. Mountain/B, Siskiyou/Faith, Re-set the 30 mph sign on No. Main by Grant St. Extended the "Stop Ahead" and the 25 mph sign posts on No. Mountain. Straightened 6 and replaced 1 sign posts on Oak St. MISCELLANEOUS: Installed lights on 5 barricades and delivered them to 5 locations for the . Festival of Lights. Picked up 13 bags of leaves that were dumped on E. Nevada at Ashland Cr. Cut the sidewalk at 424 Walker Ave for gas valve. Back-filled utility ditches on Oaklawn for the Electric Dept. Cut-up and removed a fallen tree from Ponderosa Dr. Picked up the 5 barricades that we had delivered to 5 different locations for the "Festival of Lights". Dauenhauer Rd.: Added 20 yards of shale, graded, rolled and prepared for adding 11/2-inch rock when weather permits. Moved the "GOLDEN SPIKE ROCK" from our "B" St. yard to 5th and "A" Sts. Removed a fallen tree from 720 Grover. Picked up wood stove from 420 Helman fir the Conservation Dept. PAGE Pushed up sweeper pile at "B" St. yard. Painted over graffiti on the R/R over-pass on No. Main. Installed the side-plates on the D-3 Cat. Helped in shop when needed. Cleaned up equipment and facilities on a weekly basis. Held monthly safety meeting. PAGE 3—(�-qs) City of Ashland Fleet Maintenance December 1995 Report Three mechanics completed work on 100 work orders on various types of City equipment and vehicles. With the new numbering system in effect, work orders will no longer be reported on an individual department or division basis. The emergency generators at City Hall and the Civic Center were manually tested on a weekly basis. I and M certificates issued for the month: City of Ashland: 51 Ashland Parks Dept.: 6 (eAnrptdm.95) ENGINEERING DIVISION v MONTHLY REPORT FOR: December, 1995 1. Issued 17 Street Excavation permits. 2. Issued 0 Miscellaneous Construction permits. 3. Issued 2 Address Change or Assignment form. 4. Responded to 4 Certificates of Occupancy reviews. 5. Completed 6 Pre-applications for Planning Actions. 6. Completed 4 "One-Stop" permit forms. 7. Performed field and office checks on 3 partition plats. 8. Conducted 4 traffic safety site inspections. 9. Conducted 2 vision clearance site inspections. 10. Attended Traffic Safety Seminar in Corvallis. 11. Applied for 2 County utility permits. 12. Updated City wide water and sewer utility maps. 13. Performed the following work on the Scenic Heights Subdivision: a. Met with Contractor in regards to patching Piedmont Drive. b. Inspected work performed by Contractor. C. Inspected storm drain damage remediation. 14. Met with ODOT Federal Aid Specialist Ken Norton regarding an extension of our grant construction bid deadline, reviewed assisting documentation. Clarified grant reimbursement regarding right-of-way acquisition. 15. Confirmed staffing for Clean Cities Kick-off program, developed and forwarded Ashland mailing list and forwarded to coordinator. 16. Performed following work pertaining to Oak Knoll Meadows Subdivision Phase IV: a. Conducted final inspection. b. Prepared revised "punch list". PAGE 1-(o gb=em d11y'.R0) 17. Met with Tom Lupus, et al., Ashland Ranger District regarding Morton and Ashland Canyon Road easements, road maintenance, and long term needs. 18. Inspected construction of North Mountain Avenue. 19. Met with Marty Main, Small Woodlands Association, to go forward on a prescription for City forest lands projects identified in status review report. Brought Bill Rose, _. USFS Fire Specialist, into standards discussion and initiated project coordination between City, Fire Department, Ashland Ranger District and consultant. 20. Implemented the '95 "3D--Drunk and Drugged Driving Prevention Month" Federal Highway/State TSC program on behalf of the Ashland Traffic Safety Commission. (Advertising, info to Ashland groups, Council proclamation). 21. Public Meeting on the alley at the post office; met also with Copeland's manager and Postmaster Don Graham to look for solutions. Mailed and hand delivered flyers regarding meeting to neighborhood. (This meeting was in lieu of the regular Traffic Safety Commission Meeting.) 22. Attended monthly Rogue Basin Utility Coordinating Council meeting in Medford. 23. Performed the following work on the Water Plant Improvement Project: a. Inspected contract work. b. Prepared progress payment to Contractor and Consulting Engineer. C. Attended monthly progress meeting. d. Approved progress payment No. 7. 24. Completed forest products harvest tax report for State Department of Revenue. 25. Performed the following work on the 1995 Miscellaneous Concrete Project: a. Inspected work performed by contractor. b. Discussed tree issues with Don Todt. C. Met with School officials regarding sidewalk construction. 26. Performed the following work pertaining to Mountain Meadows Subdivision: a. Prepared interim progress payment authorizations. b. Inspected work performed by contractor. 27. Attended Bear Creek Water Quality Advisory Meeting in Medford. 28. Updated City base maps by adding new subdivisions and tax lots. 29. Attended State Bicycle and Pedestrian Coordinator's meeting in Salem. PAGE 2-(c:mgbc"ln=a4.4t) 30. Performed the following work regarding the storm drain improvements planned along the Billings property at North Main Street: a. Met with WP Natural Gas Company. b. Met with owner to discuss construction and easement. 31. Operated traffic counters at various intersections. 32. Reviewed plans of the Mountain Vista Subdivision. 33. Staff for Airport, Bicycle, Forest Commission as usual: Agendas, packets, staffing meeting, tracking/completing background work. 34. Prepared annual report to ODOT for City map and street updates. 35. Performed the following work at the Ashland Municipal Airport: a. Ordered new wind cone. b. Prepared request for final release of retained funds. 36. Prepared map of proposed wetlands site. 37. Inspected storm damage resulting from December 12th storm. Met with numerous property owners and responded to numerous claims. PAGE 3-c=Wgm &a Rcu CITY OF ASHLAND °REGON STATE �N °<< FC 0 �r. w :a D rtv - .s ,n y Ab dys DREG O� b S� .4 IV 1,4 n\1 FINANCIAL REPORT For the six months ended December 31, 1995 LLy AEmorandnm �'.,�4EOO�r•• January 17, 1996 Mayor and City Council rom: Patrick K. Caldwell, Staff Accountant ubjPtt Financial Report for December 31, 1995 Accompanying is the Financial Report for the six months ended December 31, 1995 . Excluded are Ashland Community Hospital, and Ashland Parks and Recreation Commission Statements of Revenues and Expenditures which were released to their respective Boards and Commissions. Unaudited, detailed Balance Sheets, Revenue, and Expenditure reports are available for your review in the Finance office. Cash in the City Treasury increased from $22,276,544.81 to $24,651,683.29 or 10.66%. Our windows to the health of the local economy, Transient Occupancy Tax, and Prepared Food and Beverage Tax showed 3 . 9%- and 4 .11k increases respectively, while the US City Average Consumer Price Index rose 2 .7°s, indicating that we are slightly ahead of the national average in our service and retail economic growth. However, Residential Housing starts went from 40 through December 1994 to 31 through December 1995 a decrease of 22.5°x, while the US Commerce Department's Bureau of Census reports a national decrease of 7.44°x. Major convnercial building starts created an increase in permit revenues of $23,647, which offset the loss of permit fees on residential consuruction. All of this would indicate the financial condition of the City is still very stable. Water and electric consumption decreased 16.39% and 11.120k respectively. The water decrease can be correlated to the mild wet year. Coupled with the mild weather, the significant factor in the electric decrease, was the closure of one of our largest usage customer, Croman Corporation. State subventions reduced because of a change in accounting policy at June 30, 1995 requiring the accrual of June payments received in July and August. However, the decline of State shared revenues was anticipated, and a modernization of Fee for Service revenue policies has been implemented in recent years to offset this decline. While Property Taxes are still a significant source of funding for the City, we were able to reduce our levy by $6, 500 . 00 for this budget year. At the same time current Tax collections increased by 6 . 11% through December 31 over the prior year, which may indicate a stronger county economy. As shown in the table, below we are monitering the ability-of the General Fund Operating Departments to be self-supporting. General Fund Performance by Function Municipal Senior Police Court Dispatch Fire Program Planning Building REVENUES: Licenses and Permits 180 32,363 135,415 Intergovernmental 40,099 15,281 39,894 4,689 2,000 Charges for Services 108,651 64,944 9,700 6,833 Fines 50,731 50,731 Interest Miscellaneous 1,024 2,041 ______________________________________________________________________ Total Other Than Taxes 200,684 115,674 24,981 46,727 6,730 34,363 135,415 ______________________________________________________________________ EXPENDITURES 1,120,407 78,299 174,089 946,101 57,379 230,264 143,429 Tax Support 919,723 (37,375) 149,109 899,374 50,649 195,901 8,014 PERCENT DIRECT SUPPORTED December 31, 1995 17.91 147.73 14.35 4.94 11.73 14.92 94.41 December 31, 1994 13.34 104.61 10.60 6.60 17.85 13.30 94.48 While we understand that total non-tax based support is not feasible in service oriented functions, with the current trends and views of the public consumer toward reducing taxes, every effort is being made to promote other sources of revenues for these governmental functions . a m:\acctg\fimncia\b_basis1.295 CITY OF ASHLAND SUMMARY OF CASH BALANCES December 31, 1995 Balance - December 31, 1994 1995 General Fund 1,252,287.72 1,458,350.45 Cemetery Fund 142,024.30 163,438.58- Band Fund 62,243.53 73,521.86 Community Block Grant Fund (12,125.28) (3,018.84) Street Fund 493,633.12 669,623.09 Airport Fund 13,484.17 24,376.29 Capital Improvements Fund 814,167.37 722,869.07 Hospital Construction Fund 473,054.76 313,226.38 Bancroft Bond Fund 452,820.65 449,624.91 General Bond Fund 380,014.41 404,463.48 Debt Service Fund 137,070.43 187,941.23 Advance Refunding Bond Fund 3,719.02 Ambulance Fund 100,000.00 Water Fund 701,852.85 835,391.22 Water Constr. Sub-Fund 930,208.39 1,064,479.43 Proprietary Invest (Bond Proceeds) 3,267,399.87 449,418.93 Sewer Fund 315,129.08 674,210.15 Sewer Constr. Sub-Fund 1,242,632.99 2,251,222.79 Electric Fund 448,678.26 1,027,708.85 Central Services Fund 497,803.80 428,849.80 Insurance Services Fund 1,223,416.09 1,274,718.95 Proprietary Invest (Workers Comp Bond) 300,000.00 300,000.00 Equipment Fund 1,524,318.61 1,732,655.45 Cemetery Trust Fund 612,002.81 621,604.06 Ski Ashland Agency Fund 734,185.24 449,926.00 Hospital Fund 4,410,812.69 6,272,827.87 Parks & Recreation Funds 1,855,709.93 2,704,253.29 -------------- -------------- Total Cash in Treasury 22,276,544.81 24,651,683.29 CITY OF ASHLAND SUMMARY OF CASH AND INVESTMENTS December 31, 1995 Balance - December 31, 1994 1995 Petty Cash 948.00 973.00 Checking and Other Accounts: U S Bank Clearing Account 15,063.56 -84,219.11 " FIB General Checking 960.00 1,000.00 Band of America Business Checking 982.27 1,016.08 Intra City Investments: Intra City Bancroft Bonds 16,000.00 Interfund Notes Receivables (Hangers) 13,456.91 Local Government Investment Pool 6, 905,178.31 15, 954,227.72 Government Obligations: FIB Treasury Bills 473,761.67 U S Bank Treasury Bills 1,462,704.84 987,357.34 FIB Treasury Notes 3,883,248.38 1, 089,420.91 U S Bank Treasury Notes Other Governments Agency Investments 9, 534,367.99 6,037,902.46 Private Institution Obligations: FIB Bankers Acceptances U S Bank Bankers Acceptances 495, 566.67 Certificates of Deposit Benjamin Franklin FIB Key Bank Klamath First Federal U S Bank -------------- ------------- TOTAL 22, 276, 544.81 24,651,683.29 CITY OF ASHLAND STATEMENT OF REVENUES AND EXPENDITURES (BUDGETARY BASIS) For the six months ended December 31, 1995 GENERAL FUND BUDGET ACTUAL VARIANCE %; RESOURCES •- Working Capital Carryover 762,000 979,564 -217,564 128.55% ---------- ----------- ---------- Taxes 4,627,000 2,735,196 1,891,804 59.11% Licenses and Permits 325,000 167,961 157,039 51.681 Intergovernmental Revenue 443,000 108,569 334,431 24.51 Charges for Services 283,000 204,106 78,894 72.128 Fines and Forfeitures 176,000 101,461 74,539 57.65% Interest on Investments 60,000 39,585 20,415 65.97 Miscellaneous Revenues 62,500 32,833 29,667 52.53 Operating Transfers In 6,500 6,612 -112 101.721 ---------- ----------- ---------- TOTAL 6,745, 000 4,375,887 2,369,113 64.88 EXPENDITURES Human Resources 79, 000 39,749 39,251 50.32 Economic Development 235, 000 124,040 110,960 52.781 Miscellaneous 78, 000 12,116 65,884 15.53% Debt Service 93, 000 46,288 46,712 49.77% Operating Transfers Out 55, 000 33,000 22,000 60.00$ Operating Contingency 195, 000 0 195,000 .00%; Police 2,320, 000 1,120,407 1,199,593 48.29W Municipal Court 173,000 78,299 94,701 45.26% Communications 541,000 174,089 366,911 32.18W Fire 1,912, 000 946,101 965,899 49.488 Senior Program 122,000 57,379 64,621 47.03* Planning Division 434,000 230,264 203,736 53.06% Building Division 327,000 143,429 183,571 43.86% ---------- ----------- ---------- TOTAL EXPENDITURES 6,564,000 3,005,161 3,558,839 45.78% ---------- ----------- ---------- ENDING FUND BALANCE 181,000 1,370,726 - -1,189,726 757.31$ CITY OF ASHLAND STATEMENT OF REVENUES AND EXPENDITURES (BUDGETARY BASIS) For the six months ended December 31, 1995 GENERAL FUND BUDGET ACTUAL VARIANCE EXPENDITURES HUMAN RESOURCES Materials and Services 79,000 39,749 39,251 50.328 ---------- ----------- ---------- TOTAL 79,000 39, 749 39,251 50.32% ECONOMIC DEVELOPMENT Materials and Services 235, 000 124,040 110, 960 52.78% ---------- ----------- ---------- TOTAL 235, 000 124,040 110, 960 52.78$ MISCELLANEOUS Materials and Services 78,000 12,116 65,884 15.53% Debt Service 93,000 46,288 46,712 49.778 Operating Transfers Out 55,000 33,000 22,000 60.008 Operating Contingency 195,000 0 195,000 .008 ---------- ----------- ---------- TOTAL 421,000 91,404 329, 596 21.71'* POLICE Personal Services 1,755,000 839,117 915,883 47.818 Materials and Services 551, 000 266,822 284,178 48.438 Capital Outlay 14, 000 14,468 -468 103.348 ---------- ----------- ---------- TOTAL 2,320,000 1,120,407 1,199, 593 48.298 MUNICIPAL COURT Personal Services 111,000 54,204 56,796 48.838 Materials and Services 62,000 24,095 37, 905 38.868 ---------- ----------- ---------- TOTAL 173, 000 78,299 94, 701 45.26% COMMUNICATIONS Personal Services 287,000 136,100 150,900 47.42% Materials and Services 94,000 37,989 56,011 40.418 Capital Outlay 160,000 0 160,000 .008 ---------- ----------- ---------- TOTAL 541, 000 174, 089 366,911 32.188 FIRE Personal Services 1,466,000 739,414 726,586 50.448 Materials and Services 430,000 206,687 223,313 48.078 Capital Outlay 16,000 0 16,000 .008 ---------- ----------- ---------- TOTAL 1,912, 000 946,101 965,899 49.48 SENIOR PROGRAM Personal Services 94,000 45,085 48,915 47.968 Materials and Services - 28,000 12,294 15,706 43 .91% --------- ----------- ---------- TOTAL 122, 000 57,379 64,621 47.03 CITY OF ASHLAND STATEMENT OF REVENUES AND EXPENDITURES (BUDGETARY BASIS) For the six months ended December 31, 1995 GENERAL FUND BUDGET ACTUAL VARIANCE k EXPENDITURES •- PLANNING DIVISION Personal Services 272, 000 134,020 137,980 49.27 Materials and Services 162,000 96,244 65,756 59.41 ---------- ----------- ---------- TOTAL 434,000 230,264 203,736 53.06 BUILDING DIVISION Personal Services 261,000 105,443 155,557 40.40% Materials and Services 66,000 37, 986 28,014 57.55 ---------- ----------- ---------- TOTAL 327,000 143,429 183,571 43.86$ CITY OF ASHLAND STATEMENT OF REVENUES AND EXPENDITURES (BUDGETARY BASIS) For the six months ended December 31, 1995 CEMETERY FUND BUDGET ACTUAL VARIANCE t RESOURCES •- Working Capital Carryover 98,000 106, 995 -8,995 109.18 ---------- ----------- ---------- Taxes 132,000 111,724 20,276 84.64 Charges for Services 45,000 32,264 12,736 71.70 Interest on Investments 5,000 3,893 1,107 77.86% Operating Transfers In 45,000 25,173 19,827 55.94 ---------- ----------- ---------- TOTAL 325,000 280,049 44, 951 86.17% EXPENDITURES Personal Services 93, 000 46, 956 46,044 50.49 Materials and Services 130,000 69,025 60,975 53.10 Capital Outlay 14,500 4,443 10,057 30.64$ Operating Transfers Out 500 500 0 100.001 Operating Contingency 15,000 0 15,000 .00% ---------- ----------- ---------- TOTAL 253, 000 120,924 132,076 47.80% ---------- ----------- ---------- TOTAL EXPENDITURES 253,000 120,924 132,076 47.80 ---------- ----------- ---------- ENDING FUND BALANCE 72, 000 159,125 -87,125 221.01W CITY OF ASHLAND STATEMENT OF REVENUES AND EXPENDITURES (BUDGETARY BASIS) For the six months ended December 31, 1995 BAND FUND BUDGET ACTUAL VARIANCE RESOURCES .- Working Capital Carryover 57,000 60,110 -3,110 105.468 ---------- ----------- ---------- Taxes 47,000 39,673 7,327 84.418 Interest on Investments 2,000 2,039 -39 101.958 ---------- ----------- ---------- TOTAL 106,000 101,822 4,178 96.068 EXPENDITURES Personal Services 5,000 2,660 2,340 53.208 Materials and Services 46, 000 25,640 20,360 55.748 Operating Contingency 2,000 0 2,000 .00% ---------- ----------- ---------- TOTAL 53,000 28,300 24,700 53.408 ---------- ----------- ---------- TOTAL EXPENDITURES 53, 000 28,300 24,700 53.40% ---------- ----------- ---------- ENDING FUND BALANCE 53, 000 73,522 -20,522 138.728 CITY OF ASHLAND STATEMENT OF REVENUES AND EXPENDITURES (BUDGETARY BASIS) For the six months ended December 31, 1995 COMMUNITY BLOCK GRANT FUND BUDGET ACTUAL VARIANCE $ RESOURCES ._ Intergovernmental Revenue 393,000 124,807 268,193 31.76$ Operating Transfers In 15,000 0 15,000 .00%. ----—--- ----------- ---------- TOTAL 408,000 124,807 283,193 30.59$ EXPENDITURES Personal Services 33,000 13,685 19,315 41.47'; Materials and Services 289,700 116,268 173,432 40.13 Capital Outlay 70,300 0 70,300 .00%. Debt Service 15,000 0 15,000 .00%. ---------- ----------- ---------- TOTAL 408,000 129,953 278,047 31.85% ---------- ----------- ---------- ENDING FUND BALANCE 0 -5,146 - 5,146 CITY OF ASHLAND STATEMENT OF REVENUES AND EXPENDITURES (BUDGETARY BASIS) For the six months ended December 31, 1995 STREET FUND BUDGET ACTUAL VARIANCE t RESOURCES .- Working Capital Carryover 425,000 700,858 -275,858 164.91$ ---------- ----------- ---------- Taxes 338,000 171,085 166,915 50.621 Intergovernmental Revenue 817,000 340,768 476,232 41.71 Charges for Services 539,000 273,503 265,497 50.74 Interest on Investments 20,000 23,593 -3,593 117.971 Miscellaneous Revenues 6,000 904 5,096 15.07 ---------- ----------- ---------- TOTAL 2,145,000 1,510,711 634,289 70.43 EXPENDITURES Personal Services 582,000 277,425 304,575 47.67 Materials and Services 1,033, 000 '540,950 492,050 52.37 Capital Outlay 297, 000 12,719 284,281 4.28 Debt Service 4,000 1,583 2,417 39.57 Operating Transfers Out 50,000 0 50,000 .00% Operating Contingency 55,000 0 55,000 .00g ---------- ----------- ---------- TOTAL 2,021,000 832,677 1,188,323 41.20 ---------- ----------- ---------- TOTAL EXPENDITURES 2,021,000 832,677 1,188,323 41.20 ---------- ----------- ---------- ENDING FUND BALANCE 124,000 678,034 -554,034 546.80% CITY OF ASHLAND STATEMENT OF REVENUES AND EXPENDITURES (BUDGETARY BASIS) For the six months ended December 31, 1995 AIRPORT FUND BUDGET ACTUAL VARIANCE RESOURCES •- Working Capital Carryover 17,000 15,797 1,203 92.92% ---------- ----------- ---------- Charges for Services 57,000 27,762 29,238 48.71% Interest on Investments 1, 000 807 193 80.70% Miscellaneous Revenues 0 1,000 -1, 000 ---------- ----------- ---------- TOTAL 75,000 45,366 29,634 60.491 EXPENDITURES Materials and Services 42,000 18,812 23,188 44.79% operating Transfers Out 2,300 2,441 -141 106.13& Operating Contingency 5, 000 0 5, 000 .00% ---------- ----------- ---------- TOTAL 49,300 21,253 28,047 43.11 ---------- ----------- ---------- TOTAL EXPENDITURES 49,300 21,253 28,047 43.11'- ---------- ----------- ---------- ENDING FUND BALANCE 25,700 24,113 1,587 93.82% CITY OF ASHLAND STATEMENT OF REVENUES AND EXPENDITURES (BUDGETARY BASIS) For the six months ended December 31, 1995 CAPITAL IMPROVEMENTS FUND BUDGET ACTUAL VARIANCE 1 RESOURCES .- Working Capital Carryover 581,000 919,159 -338,159 158.201 ---------- ----------- ---------- Taxes 223,000 133,541 89,459 59.88$ Intergovernmental Revenue 875,000 294,388 580,612 33.641 Charges for Services 160,000 102,471 57,529 64.041 Assessment Payments 100,000 117,559 -17,559 117.561 Interest on Investments 37,000 25,261 11,739 68.271 Miscellaneous Revenues 48,000 32,820 15,180 68.381 Other Financing Sources 1,515,000 0 1,515,000 .001 Operating Transfers In 50, 000 0 50,000 .001 ---------- ----------- ---------- TOTAL 3,589,000 1,625,199 1, 963,801 45.281 EXPENDITURES Personal Services 1,000 0 1,000 .001 Materials and Services 81,000 34,745 46,255 42.901 Capital Outlay 2, 900,000 633,332 2,266,668 21.841 Debt Service 1,000 0 1, 000 .001 Operating Transfers Out 295,000 195,000 100, 000 66.101 Operating Contingency 100,000 0 100,000 .001 ---------- ----------- ---------- TOTAL 3,378, 000 863,077 2,514,923 25.551 ---------- ----------- ---------- TOTAL EXPENDITURES 3,378,000 863,077 2,514,923 25.551 ---------- ----------- ---------- ENDING FUND BALANCE 211,000 762,122 -551, 122 361.201 CITY OF ASHLAND STATEMENT OF REVENUES AND EXPENDITURES (BUDGETARY BASIS) For the six months ended December 31, 1995 HOSPITAL IMPROVEMENTS FUND BUDGET ACTUAL VARIANCE RESOURCES ._ Working Capital Carryover 250,000 300,804 -50,804 120.32% ---------- ----------- ---------- Intergovernmental Revenue 625,000 0 625,000 .00%. Interest on Investments 10, 000 12,422 -2,422 124.22$ ---------- ----------- ---------- TOTAL 885,000 313,226 571,774 35.39 EXPENDITURES Capital Outlay 260,000 0 260,000 .00%. ---------- ----------- ---------- TOTAL 260,000 0 260,000 .00% ---------- ----------- ---------- ENDING FUND BALANCE 0 313,226 311,774 50.12 CITY OF ASHLAND STATEMENT OF REVENUES AND EXPENDITURES (BUDGETARY BASIS) For the six months ended December 31, 1995 BANCROFT BOND FUND BUDGET ACTUAL VARIANCE RESOURCES Working Capital Carryover 459,000 433,246 25,754 94.39% ---------- ----------- ---------- Assessment Payments 200, 000 85,950 114,050 42.98% Interest on Investments 32, 000 18,208 13,792 56.90 ---------- ----------- ---------- TOTAL 691,000 537,404 153,596 77.77 EXPENDITURES Debt Service 452,000 84,465 367,535 18.69% ---------- ----------- ---------- TOTAL 452, 000 84,465 367,535 18.69% ---------- ----------- ---------- TOTAL EXPENDITURES 452, 000 84,465 367, 535 18.69 ---------- ----------- ---------- ENDING FUND BALANCE 239, 000 452, 939 -213,939 189.51% CITY OF ASHLAND STATEMENT OF REVENUES AND EXPENDITURES (BUDGETARY BASIS) For the six months ended December 31, 1995 GENERAL BOND FUND BUDGET ACTUAL VARIANCE % RESOURCES •- Working Capital Carryover 256,000 248,117 7,883 96.92% ---------- ----------- ---------- Taxes 208,000 174,369 33,631 83.83% Interest on Investments 15,000 12,296 2,704 81.97& Operating Transfers In 259,000 259,000 0 100.00% ---------- ----------- ---------- TOTAL 738,000 693,782 44,218 94.01% EXPENDITURES Debt Service 460,000 290,681 169,319 63.19% ---------- ----------- ---------- TOTAL 460,000 290,681 169,319 63.19', ---------- ----------- ---------- TOTAL EXPENDITURES 460,000 290,681 169,319 63.19% ---------- ----------- ---------- ENDING FUND BALANCE 278, 000 403,101 -125, 101 145.00% CITY OF ASHLAND STATEMENT OF REVENUES AND EXPENDITURES (BUDGETARY BASIS) For the six months ended December 31, 1995 DEBT SERVICE FUND BUDGET ACTUAL VARIANCE $ RESOURCES •- Working Capital Carryover 97,000 101,617 -4,617 104.76 ---------- ----------- ---------- Interest on Investments 5,700 8,186 -2,486 143.611 Miscellaneous Revenues 10,000 0 10,000 .00%. Operating Transfers In 297,300 197,441 99,859 66.41% ---------- ----------- ---------- TOTAL 410,000 307,244 102,756 74.94 EXPENDITURES Debt Service 317,000 119,303 197,697 37.64$ ---------- ----------- ---------- TOTAL 317,000 119,303 197,697 37.64 ---------- ----------- ---------- TOTAL EXPENDITURES 317, 000 119,303 197,697 37.64% ---------- ----------- ---------- ENDING FUND BALANCE 93,000 187,941 -94,941 202.09 CITY OF ASHLAND STATEMENT OF REVENUES AND EXPENDITURES (BUDGETARY BASIS) For the six months ended December 31, 1995 ADVANCE REFUNDING BOND FUND BUDGET ACTUAL VARIANCE 8 RESOURCES •- Working Capital Carryover 1,132,000 1,181,455 -49,455 104.378 --------- ----------- ---------- Interest on Investments 60, 000 10,593 49,407 17.66% ---------- ----------- ---------- TOTAL 1,192,000 1,192,048 -48 100.008 EXPENDITURES Debt Service 1,185,500 1,185,436 64 .99.998 Operating Transfers Out 6,500 6,612 -112 101.728 ---------- ----------- ---------- TOTAL 1,192,000 1,192,048 -48 100.008 ---------- ----------- ---------- ENDING FUND BALANCE 0 0 0 CITY OF ASHLAND STATEMENT OF REVENUES AND EXPENDITURES (BUDGETARY BASIS) For the six months ended December 31, 1995 WATER FUND BUDGET ACTUAL VARIANCE RESOURCES •- Working Capital Carryover 4,466,000 4,173,759 292,241 93.466 ---------- ----------- ---------- Charges for services 2,936, 000 1,610,637 1,325,363 54.86% Interest on Investments 163, 000 92,002 70,998 56.44% Miscellaneous Revenues 1, 000 28,685 -27,685 2,868.50W Other Financing Sources 25, 000 0 25,000 .00% ---------- ----------- ---------- TOTAL 7,591,000 5,905, 083 1,685,917 77.79 EXPENDITURES Forest Interface 115,000 3, 071 111, 929 2.67 Water Operations 5, 084,000 2,914,030 2,169,970 42.68$ Debt Service 345,000 169,716 175,284 49.19 Operating Transfers Out 259,000 259,000 0 100.00% Operating Contingency 200,000 0 200,000 .00%; Water 'Conservation 89,000 37,612 51,388 42.261 ---------- ----------- ---------- TOTAL EXPENDITURES 6,092,000 3,383,429 2,708,571 55.54$ ---------- ----------- ---------- ENDING FUND BALANCE 1,499, 000 2,521,654 -1,022,654 168.22% CITY OF ASHLAND STATEMENT OF REVENUES AND EXPENDITURES (BUDGETARY BASIS). For the six months ended December 31, 1995 WATER FUND BUDGET ACTUAL VARIANCE EXPENDITURES •- FOREST INTERFACE Personal Services 5,000 0 5, 000 .00% Materials and Services 110,000 3,071 106,929 2.79% ---------- ----------- ---------- TOTAL 115,000 3,071 111, 929 2.67% WATER OPERATIONS Personal Services 900,000 381,050 518,950 42.34& Materials and Services 902,000 427,579 474,421 47.40', Capital Outlay 3,282,000 2,105,401 1,176,599 64.15% Debt Service 345, 000 169,716 175,284 49.19', Operating Transfers Out 259,000 259,000 0 100.00% Operating Contingency 200,000 0 200,000 .00% ---------- ----------- ---------- TOTAL 5, 888,000 3,342,746 2,545,254 56.77% WATER CONSERVATION Personal Services 47,000 21,593 25,407 45.94% Materials and Services 42,000 16,019 25, 981 38.14% ---------- ----------- ---------- TOTAL 89, 000 37,612 51,388 42.26% CITY OF ASHLAND STATEMENT OF REVENUES AND EXPENDITURES (BUDGETARY BASIS) For the six months ended December 31, 1995 SEWER FUND BUDGET ACTUAL VARIANCE 'k RESOURCES Working Capital Carryover 2,380,000 2,525,333 -145,333 106.11 ---------- ----------- ---------- Taxes 890,000 534,995 355,005 60.11% Charges for Services 2,034,000 978,007 1,055,993 48.08& Interest on Investments . 202,000 102,717 99,283 50.85 Miscellaneous Revenues 5,000 0 5,000 .0096 ---------- ----------- ---------- TOTAL 5,511, 000 4,141,052 1,369, 948 75.14 EXPENDITURES Personal Services 555,000 251,159 303,841 45.25$ Materials and Services 848,000 410, 982 437, 018 48.46& Capital Outlay 736,000 156,194 579, 806 21.22'; Operating Contingency 100,000 0 100,000 .00%; ---------- ----------- ---------- TOTAL 2,239, 000 818,335 1,420,665 36.55 ---------- ----------- ---------- TOTAL EXPENDITURES 2,239,000 818,335 1,420,665 36.55 ---------- ----------- ---------- ENDING FUND BALANCE 3,272,000 3,322,717 -50,717 101.55& CITY OF ASHLAND STATEMENT OF REVENUES AND EXPENDITURES (BUDGETARY BASIS) For the six months ended December 31, 1995 ELECTRIC FUND BUDGET ACTUAL VARIANCE 8 RESOURCES •- working Capital Carryover 1,000,000 1,204,056 -204,056 120.41% ---------- ----------- ---------- Intergovernmental Revenue 375,000 106,755 268,245 28.47 Charges for Services 8,423,000 3,733,691 4,689,309 44.33& Interest on Investments 30,000 39,580 -9,580 131.938 Miscellaneous Revenues 20, 000 10,027 9, 973 50.13 ---------- ----------- ---------- TOTAL 9,848, 000 5, 094,109 4,753,891 51.73% EXPENDITURES Electric Conservation 550,000 205,683 344,317 37.40 Electric Operations 8,210,000 3,088,058 5,121,942 62.39't Operating Contingency 500,000 0 500,000 .00%; ---------- ----------- ---------- TOTAL EXPENDITURES 9,260,000 3,293,741 5, 966,259 35.57% ---------- ----------- ---------- ENDING FUND BALANCE 588, 000 1,800,368 -1,212,368 306.19% CITY OF ASHLAND STATEMENT OF REVENUES AND EXPENDITURES (BUDGETARY BASIS) For the six months ended December 31, 1995 ELECTRIC FUND BUDGET ACTUAL VARIANCE $ EXPENDITURES .- ELECTRIC CONSERVATION Personal Services 112,000 56,126 55,874 50.11% Materials and Services 438,000 149,557 288,443 34.15$ ---------- ----------- ---------- TOTAL 550,000 205,683 344,317 37.40$ ELECTRIC OPERATIONS Personal Services 1,058,000 461,183 596,817 43.59$ Materials and Services 6,681,000 2,406, 793 4,274,207 36.02$ Capital Outlay 471, 000 220,082 250,918 46.73$ Operating Contingency 500,000 0 500,000 .00$ ---------- ----------- ---------- TOTAL 8,710,000 3, 088, 058 5,621,942 35.45$ CITY OF ASHLAND STATEMENT OF REVENUES AND EXPENDITURES (BUDGETARY BASIS) For the six months ended December 31, 1995 CENTRAL SERVICES FUND BUDGET ACTUAL VARIANCE % RESOURCES •- Working Capital Carryover 275,000 279,741 -4, 741 101.72& ---------- ----------- ---------- Charges for Services 2,286,000 1,165,239 1,120,761 50.97% Interest on Investments 30,000 17,102 12,898 57.01% Miscellaneous Revenues 5,000 1,195 3,805 23.90% ---------- ----------- ---------- TOTAL 2,596, 000 1,463,277 1, 132,723 56.37% EXPENDITURES Administration 628,500 307,728 320, 772 48.96% Finance 1,095,000 481,098 613, 902 43 .94% Operating Contingency 50,500 0 50,500 .00% Public Works 527,000 252,053 274,947 47.83% Computer Services 295,000 124,696 170,304 42.27% ---------- ----------- ---------- TOTAL EXPENDITURES 2, 596,000 1,165,575 1,430,425 44.90% ---------- ----------- ---------- ENDING FUND BALANCE 0 297, 702 -297,702 CITY OF ASHLAND STATEMENT OF REVENUES AND EXPENDITURES (BUDGETARY BASIS) For the six months ended December 31, 1995 CENTRAL SERVICES FUND BUDGET ACTUAL VARIANCE % EXPENDITURES .- ADMINISTRATION Personal Services 517,000 231,763 285,237 44.83% Materials and Services 111,500 75,965 35,535 68.13% ---------- ----------- ---------- TOTAL 628,500 307,728 320,772 48.96$ FINANCE Personal Services 746, 000 310,531 435,469 41.63% Materials and Services 329, 000 132,817 196,183 40.37& Capital Outlay 20, 000 3,468 16,532 17.34% ---------- ----------- ---------- TOTAL 1, 095, 000 446,816 648,184 40.81% MISCELLANEOUS Operating Contingency 50,500 0 50,500 .00% ---------- ----------- ---------- TOTAL 50,500 0 50, 500 .00% FINANCE Personal Services 0 30,367 -30,367 Materials and Services 0 3,915 -3,915 ---------- ----------- ---------- TOTAL 0 34,282 -34,282 PUBLIC WORKS Personal Services 446,000 208,699 237,301 46.79% Materials and Services 71,000 38,497 32,503 54.22% Capital Outlay 10,000 4,857 5,143 48.57% ---------- ----------- ---------- TOTAL 527,000 252,053 274, 947 47.83% COMPUTER SERVICES Personal Services 158,000 78,869 79,131 49.92% Materials and Services 83,000 20,898 62,102 25.18% Capital Outlay 54,000 24,929 29, 071 46.16% ---------- ----------- ---------- TOTAL 295,000 124,696 170,304 42.27% CITY OF ASHLAND STATEMENT OF REVENUES AND EXPENDITURES (BUDGETARY BASIS) For the six months ended December 31, 1995 INSURANCE SERVICES FUND BUDGET ACTUAL VARIANCE RESOURCES •- Working Capital Carryover .1, 070,000 1,062,297 7,703 99.28& ---------- ----------- ---------- Charges for Services 480,000 295,131 184,869 61.49 Interest on Investments 75,000 47,135 27,865 62.8596 Miscellaneous Revenues 5,000 7,315 -2,315 146.30'6 ---------- ----------- ---------- TOTAL 1,630,000 1,411,878 218,122 86.62% EXPENDITURES - Personal Services 15, 000 4, 596 10,404 30.64 Materials and Services 532,000 203, 910 328,090 38.331 Operating Transfers Out 25, 000 0 25,000 .00%; Operating Contingency 400, 000 0 400,000 .00%. ---------- ----------- ---------- TOTAL 972, 000 208,506 763,494 21.45 ---------- ----------- ---------- TOTAL EXPENDITURES 972,000 208,506 763,494 21.45& ---------- ----------- ---------- ENDING FUND BALANCE 658,000 1,203,372 -545,372 182.88% CITY OF ASHLAND STATEMENT OF REVENUES AND EXPENDITURES (BUDGETARY BASIS) For the six months ended December 31, 1995 EQUIPMENT FUND BUDGET ACTUAL VARIANCE $ RESQURCES _ Working Capital Carryover 1,518,000 1,485,094 32,906 97.83$ ---------- ----------- ---------- Charges for Services 990, 000 478,247 511,753 48.31$ Interest on Investments 110, 000 65,171 44,829 59.25$ Miscellaneous Revenues 0 1,255 -1,255 ---------- ----------- ---------- TOTAL 2,618,000 2,029,767 588,233 77.53$ EXPENDITURES Personal Services 154,000 74,359 79,641 48.29$ Materials and Services 363, 000 181,342 181,658 49.96$ Capital Outlay 404,000 44,518 359,482 11.02$ Operating Contingency 125,000 0 125, 000 .00$ ---------- ----------- ---------- TOTAL 1,046,000 300,219 745, 781 28.70$ ---------- ----------- ---------- TOTAL EXPENDITURES 1,046, 000 300,219 745,781 28.70$ ---------- ----------- ------—-- ENDING FUND BALANCE 1,572,000 1, 729,548 -157,548 110.02$ CITY OF ASHLAND STATEMENT OF REVENUES AND EXPENDITURES (BUDGETARY BASIS) For the six months ended December 31, 1995 CEMETERY TRUST FUND BUDGET ACTUAL VARIANCE $ RESOURCES Working Capital Carryover 616,000 614,650 1,350 99.781 ---------- ----------- ---------- Charges for Services 8,500 6,454 2,046 75.93% Interest on Investments 45,000 25,173 19,827 55.94$ Operating Transfers In 500 500 0 100.00% ---------- ----------- ---------- TOTAL 670,000 646,777 23,223 96.53% EXPENDITURES Operating Transfers Out 45,000 :25,173 19,827 55.94k ---------- ----------- ---------- TOTAL 45,000 25,173 19,827 55.94 ---------- ----------- ---------- ENDING FUND BALANCE 625, 000 621,604 3,396 99.4696 ' J Ot As A marandum REGO January 31, 1996 �y(1� Council r- ram: Pam Barlow, PW Admin. Asst. �jt�]tQ ODOT DBE Policy REQUEST Council adoption of the City of Ashland Disadvantaged Business Enterprise Program for Oregon Department of Transportation Projects. BACKGROUND As part of our preparation to meet the Oregon Department of Transportation (ODOT) 's requirements for an engineering request for proposals for the Central Ashland Bicycle Path along the railroad, ODOT has recommended we use their Disadvantaged Business Enterprise (DBE) policy. The City previously adopted an extensive DBE policy as part of the FAA grant at the airport. ODOT felt that the FAA DBE policy was exemplary, but suggested that using their reconmended policy would facilitate review within their system of our engineering request. The policy proposed follows ODOT's recommended policy. It will help to complete our ISTEP. grant requirements, and does not weaken the extensive one previously adopted. RESOLUTION NO. 96- A RESOLUTION ADOPTING THE DISADVANTAGED BUSINESS ENTERPRISE PROGRAM FOR OREGON DEPARTMENT OF TRANSPORTATION PROJECTS. THE CITY OF ASHLAND RESOLVES AS FOLLOWS: SECTION 1. The-attached policy entitled "City of Ashland Disadvantaged Business Enterprise Program for Oregon Department of Transportation Projects" is adopted-.--.- This resolution was read by title only in accordance with Ashland Municipal Code §2.04.090 duly PASSED and ADOPTED this day of , 1996. Barbara Christensen, City Recorder SIGNED and APPROVED this day of , 1996. Catherine M. Golden, Mayor Reviewed as to form: Paul Nolte, City Attorney .. r CITY OF ASHLAND DISADVANTAGED BUSINESS ENTERPRISE PROGRAM FOR OREGON DEPARTMENT OF TRANSPORTATION PROJECTS The City of Ashland establishes the following Disadvantaged Business Enterprise (DBE) program in accordance with the requirements of the Oregon Department of Transportation (ODOT). It is the policy of the Oregon Department of Transportation (ODOT), its recipients and contractors to provide Disadvantaged Business Enterprises (DBEs);-as defined in 49 CFR 23 and the Intermodal Transportation Efficiency Act of 1991, with the maximum opportunity to participate in the performance of contracts financed in whole or in part with federal funds. Good Faith Efforts: To determine whether a consultant has failed to meet the assigned goal but still may be awarded the contract, ODOT must decide if the consultant put forth good faith efforts to meet the goal. Consultants failing to meet the assigned goal must include documentation of good faith efforts in performing the following: a. The consultant attended any presolicitation or prebid meetings scheduled to inform disadvantaged, minority or women business enterprises of contracting and subcontracting opportunities on the project; b. The consultant identified and selected speck economically feasible project units disadvantaged, minority or women business enterprises could perform; C. The consultant advertised in general circulation, trade association, minority and trade oriented women-focus publications, If any, concerning the subcontracting; d. The consultant provided written notice to a reasonable number of specific disadvantaged, minority or women business enterprises drawn from a Department list of certified disadvantaged, minority or women business enterprises for selected disciplines in sufficient time to allow the enterprises to participate; e. The consultant followed up initial solicitations to determine whether the enterprises were interested; f. The consultant provided Interested disadvantaged, minority or women business enterprises with adequate information about the plans, specifications and requirements for the selected subcontracting; g. The consultant negotiated in good faith with the enterprises, and did not reject any disadvantaged, minority or women business enterprises without justifiable reason; h. Where applicable, the consultant advised and made efforts to help interested disadvantaged, minority or women business enterprises obtain bonding, lines of credit or insurance the Department or contractor requires; I. The consultant's efforts to obtain disadvantaged, minority or women business enterprise participation were reasonably expected to produce a level of participation sufficient to meet the Department's goals or requirements and; j. The consultant used the services of minority community organizations, minority contractor groups, local, state and federal minority business assistance offices and other organizations the Advocate for Minority and Women Business identified that help recruit and place disadvantaged, minority or women business enterprises. CrTY ATTORNEY CITY OF ASHLAND 20 EAST MAIN STREET (541) 482-211, EXT. 59 .e MEMORANDUM February 6, 1996 To: Mayor and City Council From: Paul Nolte Subject: Motion to Dismiss "Appeal" Regarding Planning Action 95-131 -The applicant Patricia Murphy has filed a motion to dismiss the 'appeal" of the approval of her development in Planning Action 95-131. The basis for the motion is that the council failed to follow AMC §18.108.070.B.2.a which requires all appeals to be filed in writing and to include certain information specified in that section'. The council has the authority to review any planning action under AMC §18.108.070.A.4: "The City Council may call up any planning action for a public hearing and decision upon motion and majority vote, provided such vote takes place in the required time period, as outlined below." There are no requirements under this section that specify that the "call up" be in writing, or that it specify the grounds for the call up. The method by which the council "called up" this planning action is consistent with the manner the council has reviewed planning actions in the past. The council has the authority to specifically interpret the code in the manner described above (i.e. that 'call ups" by the council are distinguished from 'appeals" and therefor not subject to the requirements for appeals). The differentiation between "call ups" and "appeals" is also found in the Type I procedures. For instance, in 18.108.040.13.5 the AMC§18.108.070.B.2.a: 'The appeal shall be in writing and fled with the City Administrators Office. Such appeal shall include the appellant's name, address, and specifically 9 grounds for which the Planning Commission's decision shoWd be overturned, based on the applicable criteria or procedural Irregularity.' MAYOR AND CITY COUNCIL FEBRUARY 8, 1998 PAGE 2 planning commission has the authority to "call up' a Type I decision made by staff. This procedure is clearly not an appeal under the code. In my opinion the council need not comply with those requirements for "appeals" of planning actions as cited in the motion to dismiss. Ip:p1m inglrn aPpea.n 1 s AMC 418.108.040.5: 'If no request for a public hearing is received by the Planning Department within 10 days of the mailing of the notice, the action shall be reviewed by the Planning Commission or Hearings Board at their regularly scheduled meeting. The Commission may: a. Amend the decision of the Hearings Officer; in such case, the action shall be re-noticed as a Type I decision, with a 7-day appeal period, except that the Planning Commission shall not review the decision again should there be no appeal filed. b. Call up the action for a Type 11 Procedure, through a majority vote of those In attendance, to be heard at the following month's regularly scheduled Planning Commission meeting. c. If the Planning Commission does not take any action on the Type I planning actions at the meeting when they appear on the agenda, they are final when the meeting is adjourned.0 (Emphasis added.) r.- - - -s Rurrt ,7. ,ti)LLrR PIIILIPC. LANG. t.CSti 758 b Street Ashland Oregon 97520 503 482-8659 February 6, 1996 To: Ashland City Council Re. : Planning Action 95-131. 665 & 685 A Street Attachments Statement of December 5, 1995 to Ashland Historic Commission - Exhibit "A" Statement if December 11, 1995 to Ashland Planning Commission - Exhibit "B" Letter to City Attorney Paul Nolte - December 21, 1995 - Exhibit "C" Letter from City Attorney Paul Nolte - January 22, 1996 - Exhibit "D" I spoke at both the Historic Commission and Planning Commission meetings in opposition to this development. My statements are contained in Exhibits "A" and "B'!:, attached. The approval of this development is only one example of actions by the Historic and Planning Commissions that are distressing an increasing number of Ashland citizens, myself included. These actions can be characterized as follows: 1) Seeking public citizen inout - often useful and appropriate - and then failing to follow it, or promulgate plans based on such input, because the input or plans do not suit development interests. An example of this is last year's extensive Railroad District Plan, in the drafting of which many of us attended several meetings. The plan was delivered to the City last July - two months late. Nothing further has been heard of it. 2) Adopting rules, regulations and standards that are reasonable and sound, and then violating them at every turn with conditional uses, or, as in this case, straight out violation of adopted standards. The latter is the case here. The historic Railroad District standards in place are neither radical nor unusual. They are indeed, pretty standard, reflecting similar standards, developed over time and with long experience, in many other jurisdictions in America. A major requirement is that further curb cuts not be made on streets like "A" street. Such cuts destroy the streetscape and pose a hazard to --pedestrians and bicyclists. They create a "mini-mall" effect and destroy the character of the neighborhood. Nevertheless, in defiance of the adopted regulations, both the Historic Commission and the Planning Commission, each ._constituting itself as a committee of re-design - which is way outside their scope and role - approved the development. The modifications did not bring the development into compliance. The rules require cars to park behind buildings. This is wby we.maintain .alleys in the residential district, and why we as taxpayers paid to stub out j Planning Action 95-131 - February 6, 1996 - p. 2 the numbered streets down past A street, providing excellent alley access behind each and every existing and potential development on the far side of A street. I am sure that all these arguments in'opposition are clear, and will be made by many others, including City staff. I hope that they will be compelling. However I want to raise another aspect of this action - and one which I believe compells you to deny the application regardless of these meritgrious arguments. The Planning Commission meeting on this proposal held on December 11th, had Commissioner Giordano in attendance. He was also the agent of the developer, and stepped down from the dais to sit with the developers, and provide them with information, prompts, answers to questions, etc. throughout their presentation. I was troubled by this - which was not the first such occurence, and wrote to the City Attorney on December 21st, expressing my concern and citing the ORS relevant to membership on boards and commissions and conflict of interest. (See Exhibit "C") . I received a reply from him dated January 22nd, agreeing with my position and agreeing that there had been a conflict of interest. (See Exhibit "D") . It seems to me, then, that the procedure under which the Planning Commission conducted its hearing and approval of this action was in violation of ORS 244.010 and ORS 244.040. As such, that approval is null and void. I understand that for the purposes of considering the merits or demerits of a development, the City Council appeal hearing is de novo. However this is not a matter of merit or demerit, but rather one of legality. This Council would not be hearing this matter had it not previously come to and been approved by the Planning Commission. Since that Planning Commission action and decision is null and void by virtue of its being conducted under legally prohibited circumstances, the developer must now be told to start all over again with planning - or drop the project. Since the Commission's action is null and void, the City Council's hearing is not just de novo on the issues, but becomes in fact de novo on the overall issue of authority to approve or disapprove. To approve this development creates a precedent of the City Council being able to be the first place to seek approval for what may be a a9ntroversial development. I respectfully suggest that to avoid both embarassment and legal action, which I surely will take, the Council refer the developer back to the Planning Commission for review and re-hearing, this time under conditions that do not violate egon law. LIP LANG attachments x RUTH M. MILLER PHILIP C. LANG. LCSW _y t - - � 758 D 5treet Ashland. Oregon 97520 503 482-8659 December 5, 1995 To: Ashland Historic Commission Re. : Proposed Development - Health Spa and Residences on A Street Dear Historic Commission: My parttner and I live at 758-B Street. We own 13 other residential units of affordable housing in the Railroad District and have tried to be active in RR District affairs, including the Demuth-Glick planning process earlier this year. The proposed development should not be approved and a "deny application" sent to the Planning Commission for the following reasons: 1) Inappropriate For the District The construction of this monstrous development is inappropriate in terms of - size and scale for the District, regardless of whether the design involves "historic compatibility" requirements such as gable roof(s) , horizontal siding, etc. etc. Indeed construction of such a building creates a Disneyland, bigger-than-life and thus bogus effect in the community. This points up a ongoing problem in our thinking that is constantly repeated in the historic review and planning process, and in reports such as Demuth-Glick's. This is a site-by-site review that focusses on specific building features and requirements rather than a consideration of the character of the neighborhood, itSculture, its "feel" its core qualities and how we can protect them, From such a perspective general guidelines - rather than rigid rules about roof slopes, post sizes and colors - are developed that shape the slow evolution of a neighborhood, retain its historic flavor and maintain its integrity. The historic preservation movement has long ago moved to such a position - a wholistic, neighborhood, overall guidelines approach that respects the life of the neighborhood and its character. We seem to be lagging behind. 2) Traffic safety ("access to and Traffic ("access to and through the development") development") The development proposed for 963 B street was outside your review. It will be appealed to the City Council and perhaps further. That development will preclude ever cutting A street through to Mountain and relieving traffic through the District by that means. The traffic issues are discussed in my August 8, 1995 and November 14, 1995 statement to the Planning Commission and are attached to this statement. They are incorporated by reference. Essentially, the criteria established by the City that declare by fiat that A & B streets are currently able to handle the traffic flow - indeed several times that flow, are tautological and unsupported by evidence. The reference standards are outdated, and in any case, have never factored in the nature of the neighborhood through which the traffic passes as relevant to establishing Nag = #14-j4J _ RUTH M.MILLER PHILIP C. LANG. LCSW ,t 758 B street • Ashland. Oregon 97520 503 482-8659 December 11, 1995 To: Ashland Planning Commission From: Philip Lang Re. : Planning Action 95-131 - 665 & 685 A Street I appeared at the Historic Commission meeting of December6, 1995 and submitted the attached statement in opposition to this development. None of these arguments is new: 1) The Railroad Mstrict was never planned for commercial vehicular traffic, nor the densities which are now increasing - in the R-3 zone (viz. the Cox and Barchette developments on B street) . 2) Even in the areas designated "commercial" the prior commercial developments met local•:.needs. The neighborhood is not suitable for commercial, vehicular dependent developments, such as the one proposed, which needs to draw on customers and tourists outside the neighborhood to survive. However, at the meeting a far more obvious and compelling reason for rejecting this development became the focus of discussion. This development as proposed violates City ordinances and design requirements . These requirements rightly recognize the desirability of a grid pattern, and elimination of curb cuts that are "pedestrian and bike unfriendly". The staff adamantly opposed the design on these grounds. I can do no better than to refer you to their comments opposing both the .cut and the unsightly parking lot. Nevertheless, "design by committee" took over, and secured a majority vote to approve the development despite its violation of historic preservation standards. One member of the Historic Commission, voting for this capitulation, remarked that indeed traffic was a serious problem in the District, and that the City had failed to deal with it for some years now - BUT - that should not stand in the way of this (or presumably other) developments. In other words, profit from land speculation and development must be respected, but City rules to protect the neighborhood are dispensable. This development should be rejected. Allowing it to proceed not only violates planning standards, but also sets a precedent for the remaining adjacent areas n A street. P ILIP C. NG at.tachrn2i, J Historic Commission - 12/5/95 - p. 2 safe or reasonable standards. This particular development is probably the worst possible choice for traffic considerations. Congestion will be increased enormously, since there are not only "in-and-out" trips, but also people who come and stay for hours at a time. It should be patently obvious to all of us who live in the district and who have businesses there, that both A and B streets are dangerous now. 3) What is "commercial"? The proposed development is "commercial" and the area is zoned for commercial enterprises. The Planning Department always insists that the Railroad District, which residents describe as primarily residential, was mixed - with commercial enterprises as well. This is true, insofar as the residents of the District in earlier times were railroad workers, laborers, itinerants, gamblers, riff-raff of all sorts. Since they were unwelcome downtown or "across the boulevard", neighborhood stores sprang up to meet their needs for food and fuel, whiskey and women. These were never large-scale enterprises designed to draw tourists and outsiders into the District. The streets were never designed or planned for such development. To insist that all "commercial" enterprises are the same and thus all potentially suited for location in our District is to fly in the face of history, common sense; and the evidence of our own eyes . To approve this project continues the errors of the past, and compounds our prcliems of traffic, livability and undermining our historic character in a major way. I urge you to recon nd denial of this application. I i PHILIP LANG attachments I;CITP( 1. MILLC12 =:- :. 1)111 LIP C. 1.:tN t,CS , ',<, 758 B Street • A511ldnd. Oregon 97520 503 482-8659 December 21, 1995 Mr. Paul Nolte, City Attorney City of Ashland 20 East Main Ashland, Oregon 97520 Re. : Planning Commission - conflict of interest Dear Mr. Nolte: Over the past few months when I have attended and testified at Planning Commission meetings, I was amazed to find that on a fairly regular basis, a member of the Commission, Mr. Giordano, would regularly step down from his member's chair to represent a client before the Commission. He would then rejoin the Commission on the next agenda item, step down for another item on which he was representing a paying client, and so on. I was distressed by such activity, since it seemed to me a conflict of 2 interest. Recently Mr. Giordano represented a client before the Historic Commission and then the Planning Commission. In both instances the design of proposed development, which he was paid for, was approved, despite its being in violation of design standards and City ordinances for structures in the the Historic District. Indeed, the Planning staff were violently opposed to the development because it violated adopted standards . Perhaps there is no connection between the approvals and Mr. Giordano's membership on the Commission - perhaps. I looked up the law, which is set forth in ORS 244.010 - ':Government Standards and Practices", and ORS 244.040 "Code of ethics; prohibited actions; honoraria. ! The former defines "potential conflict of interest" (7) and the latter states plainly: "(6) No person shall attempt to represent or represent a client for a fee before the governing body of a public body of which the person is a member." I attach copies for your review. I have nothing personal against Mr. Giordano. The issue is one of public Policy, ethical behavior, and unconflicted representation of the public's interest. I would appreciate your response - and your bringing this matter before the Council or City Manager for appropriate action. Z4 ly cc: Brian Ahl_mquist, City Manager C I T Y O F A S H L A N DI T Y H A L L ASHLAND,OREGON 97520 Li telephone(code 503)482-3211 1 January 22, 1996 Philip Lang 758 B Street Ashland, OR 97520 RE: Planning Commission — Potential Conflict of Interest Thank you for your letter of December 21, 1995, regarding the representation of clients by Tom Giordano before the planning commission. I agree with you that the Code of Ethics proscribes this conduct. A short time prior to your letter, this matter came to my attention, and I contacted Patrick Hearn, Executive Director of the Oregon Standards and Practices Commission. This commission is charged with the responsibility of implementing and enforcing the Oregon Code of Ethics. I then met with Tom Giordano and informed him of the statutory prohibition on November 27, 1995. He was unaware of the provision and immediately agreed to cease any representation of clients before the planning commission. To my knowledge he has not represented any clients since my discussion with him. There is no proscription under the state code of ethics for his continued representation of clients before the historic commission or the city council. )W 04- -- Paul Nolte City Attorney c: Tom Giordano (P:P1annin9\Ian02.1tr) DRESCHER & ARNOLD ATTORNEYS AT LAW 300 E. MAIN • PA. BOX 760 ASHLAND, OREGON 97520 ALLEN G. DRESCHER, P.C. February 1, 1996 TELEPHONE 3)4882-494935 G. PHILIP ARNOLD Ashland City Council 20 East Main Ashland, Oregon 97520 Re: Planning Action 95-131 Applicant: Patricia Murphy Mayor and Members of the Ashland City Council: I represent Ms . Murphy. This is on your agenda as an appeal from the findings , conclusions and order of the Planning Commission adopted on January 9 , 1996 . The City Council voted to appeal this planning action on January 16, 1996 . For the reasons set forth below, on behalf of the applicant, I move that the Council dismiss this appeal. Attached to this letter are copies of applicable ordinances from the Ashland Municipal Code. AMC 18 . 108 .070 C . 3 provides that the City Council by majority vote can file an appeal . My copy of the minutes indicates that Counselor Hauck moved and Counselor Laws seconded "to appeal Planning Action No . 95-131" and the motion passed unanimously, complying with 18 .108 .070 A. 4 . and C. 3. AMC 18 . 108 . 070 B . 2 . provides the manner in which an appeal shall be filed and conducted. 18 . 108 . 070 B . 2 .b. provides : The appeal shall be in writing and filed with the City Administrator ' s office . Such appeal shall include the appellant ' s name , address , and specifically stating the grounds for which the Planning Commission' s decision should be overturned , based on the applicable criteria or procedural irregularity. Attached are copies of the applicable city code sections . Focusing on 18 . 108 .070 B. 2, you will notice that sections a, b, c, d, and a provide for mandatory aspects of PAGE 2 Planning Action 95-131 an appeal . The City Council has complied with the mandatory provisions of sections c, d, and e. No effort was made to comply with sections a or b. Because no appeal has been submitted in writing and filed with the City Administrator ' s office, no appeal has properly been filed in accord with Section a. You did not file an appeal when you voted on January 16, 1996 . You can only file an appeal by compliance with 18 . 108 . 070 B .b . Given that no document complying with the provisions of 8 . 108 . 070B . 2 .b . has been prepared, there is no document stating the appellant ' s name, address , and specifically stating the grounds for which the Planning Commission ' s decision should be overturned. AMC 104 . 010 H provides that the word " shall " is mandatory. This Council has viewed all aspects of this appeal as mandatory, except the requirement that the appeal be in * writing , be filed and include the required information . 18 . 108 . 070B. 2 . a. and b. are also mandatory and they are mandatory on the City Council . No appeal having been filed in fifteen days , the Council does not have jurisdiction to hear an appeal . No document having been filed which included the mandatory provisions of AMC 18 . 108 . 070B. 2b. , the attempted appeal is jurisdictionally defective and must be dismissed. For the foregoing reasons, I respectfully move that the Council dismiss this appeal . Sincerely, P clip A ld GPA/amy encl . Patricia Murphy Paul Nolte 18.108.070 E. The applicant for the annexation shall also declare which procedure that under ORS 222 they propose that the Council use, and supply evidence the approval through this procedure is likely. ,fl ,na mn Aooeals. A. Actions subject to appeal: 1. Staff decisions and interpretations. The decision of the Planning Commission shall be the final decision of the City on appeals-of Staff decisions and interpretations. 2. Type I Planning Actions. The decision of the Planning Commission shall be the final decision of the City on appeals of all planning actions subject to the Type I Planning Procedure. 3. Type 11 Planning Actions. The decision of the City Council shall be the final decision of the City on appeals of all planning actions subject to the Type 11 Planning Procedure. tannin action for a public 4. The City Council may call up any planning hearing and decision upon motion and majority vote, provided such vote takes place in the required time period, as outlined below. B. Appeal Procedures: 1. Appeals of Staff decisions and interpretations shall be processed as Type II Planning Actions before the Planning Commission. The standard Appeal Fee shall be required as part of the application. a. The appeal shall be filed within 15 days after such Staff decision or interpretation is made. The appeal application shall be made in writing, including appellant's name, address and the basis for making the appeal. b. The appeal hearing shall be scheduled for the next regularly scheduled Planning Commission meeting allowing adequate time to meet the Public Notice requirements of 18.108.080. 2. Appeals of Type II Planning Commission decisions shall be heard and decided by the City Council, following the Type II procedure. The standard Appeal Fee shall be required as part of the application. a. The appeal shall be filed within 15 days after the final date of approval/denial of the land use decision, as defined in 18.108.120. b. The appeal shall be in writing and filed with the City Administrator's Office. Such appeal shall include the appellants name, address, and specifically stating the grounds for which the Planning Commission's decision should be overturned, based on the applicable criteria or procedural irregularity. c. The appeal hearing shall be scheduled for a City Council meeting allowing adequate time to meet the Public Notice requirements of 18.108.080. d. The Council shall receive a complete record of the Planning Commission"meeting, including all information presented by the applicant, proponents, and opponents, prior to the public hearing. Such record shall also include the adopted findings and minutes of the Planning Commission. Title 18 Page 168 18.108.080 e. The public hearing before the Council shall be conducted as a de novo evidentiary hearing, and conducted in accord with the requirements of 18.108.100. At such public hearing, after receipt of public testimony, the Council may approve the original planning action, approve with conditions, or deny the planning action. The Council may also continue the public hearing to the next meeting in order to allow for the submittal of additional information. The date, time, and location of the continuance of the hearing shall be stated at the hearing. After such statement, no further public notice shall be required. C. Appeals may only be filed by parties to the planning action. 'Parties" shall be defined as the following: 1. The applicant. 2. Persons who participated in the public hearing, either orally or in writing. Failure to participate in the public hearing, either orally or in writing, precludes the right of appeal. 3. The City Council, by majority vote. 4. Persons who were entitled to receive notice of the action but did not receive notice due to error. D. Frivolous Appeals. The City Council may dismiss an appeal if it finds that the appeal is not based upon the applicable criteria or procedural irregularity. 18.108.080 Public Notice. Public notice regarding all planning actions shall be given as follows: A. All mailed public notices shall contain the following information: 1. Explanation of the nature of the application and the proposed use or uses which could be authorized. 2. List of the applicable criteria from the ordinance and the plan that apply to the application at issue. 3. The street address or other easily understood geographical reference to the subject property. 4. The name of a local government representative to contact and the telephone number where additional information may be obtained. 5. Statement that a copy of the application, all documents and evidence relied upon by the applicant and applicable criteria are available for inspection at no cost and will be provided at reasonable cost. B. Staff Permit Public Notice. 1. The notice shall contain the information of 18.108.080 A) above. 2. The notice shall also contain the following information: a. That the action has been approved by the Ashland Planning Department, and the date of approval. b. That no public hearing will be held unless specifically requested. c. That a request for a public hearing must be made by the date indicated on the notice in order for a public hearing to be scheduled. Title 18 Page 169 rhaotgr 1.04 GENERAL PROVISIONS B>ij n 1.04.010 Definitions 1.04.020 Grammatical interpretation 1.04.030 Prohibited acts include causing, permitting, etc. 1.04.040 Construction 1.04.050 Repeal shall not revive any ordinances 1.04.0 10 Definitions. The following words and phrases whenever used in this code shall be construed as defined in this section unless from the context a different meaning is intended or unless a different meaning is specifically defined and more particularly directed to the use of such words or phrases. A. City means the City of Ashland, Oregon, or the area within the territorial limits of the City of Ashland, Oregon, and such territory outside of the City over which the City has jurisdiction or control by virtue of any constitutional or statutory provision. B. Computation of time means the time within which the act is to be done. It shall be computed by excluding the first day and including the last day; and if the last day be Sunday or a legal holiday, that day shall be excluded. C. Council means the City Council of the City of Ashland, Oregon. All its members or all councilors means the total number of councilors provided by the general laws of the State of Oregon. D. County means the County of Jackson, Oregon. E. Law denotes applicable federal law, the constitution and statutes of the State of Oregon, the ordinances of the City of Ashland, and when appropriate, any and all rules and regulations which may be promulgated thereunder. F. -May is permissive. G. Month means a calendar month. H. Must and shall are each mandatory. I. Oath includes an affirmation or declaration in all cases in which, by law, an affirmation may be substituted for an oath, and in such cases the words swear and swam shall be equivalent to the words affirm and affirmed. J. Ordinance means a law of the City; provided that a temporary or special law, administrative action, order or directive, may be in the form of a resolution. K. Owner, applied to a building or land, includes any part owner, joint owner, tenant in common, joint tenant or tenant by the entirety, of the whole or a part of such building or land. L Person means natural person, joint venture, joint stock company, partnership, association, club, company, corporation, business, trust, organization, or the manager, lessee, agent, servant, officer or employe of any of them. Title 1 Page 2 KURT BUSER &' ASSOCIATES. TEL : 541-488-3949 / FAX: 541-488-4272 509 GRANDVIEW DRIVE * ASHLAND, OREGON 97520 * USA JANUARY 30 , 1996 FEB 1 - 1996 CITY COUNCIL City Of Ashland Ashland, Oregon 97520 RE: 'CANTO della STELLA SPA' Proiect - Economic Data Honorable Members of the City Council : I am writing to you as an economic consultant to Patricia Murphy' s .Spa project on 'A' Street . As to the economic and cultural benefits of the spa for our community please be referred to a letter that I submitted_ to the Planning Commission on December 12th. I understand that the project since it was approved by the Planning Commission has now come under further review. For this reason I would like to present you briefly with my concerns . The economics of a new small business of the 1990 ' s are quite tender . The joint pressures on the business person of meeting the significant capital requirements and the consumers ' ever growing quality/service expectations , make it ever- harder for a caring and devoted entrepreneur to succeed. Surviving the first five years has always been a challenge (80 % of new businesses fail within the first five years) - but even more so in the very soft economic climate we are experiencing today.. A spa - unlike a bank or an insurance company - is the kind of operation where every element of service is consumed by the clients at a given location. Such a business depends on maximum, open, and easy vehicular access . To deprive Mrs . Murphy ' s right for a direct street access to her parking lot ( from . 'A' Street) would in my opinion have a clearly negative impact on the economics and could pose a decisive threat to the tender growth of her business . Thank you for giving these thoughts thorough consideration. Respectfully submitted, KURT .BUSER Monday,January 15, 1996—The Ashland Daily Tidings—Page 5 Council eyes tax levy renewal, health spa By Wendy Siporen planning commission decision. If the Ashland Daily Tidings council approves his request, the New items on Tuesday's Ashland matter will be scheduled for a public City Council agenda include a public hearing in the future. hearing on changes to off-street A public hearing is scheduled to parking requirements and a possible address changes to the off-street appeal of a planning commission parking regulations, including modi- approval of a health spa on A Street. fications to the bicycle and handicap parking sections as well as general housekeeping changes. Also on Tuesday the council will The planning commission consider a request by the Parks and approved the health spa by a vote of Recreation Commission to place on 4-3 on Dec. 12 over the objections of the May ballot a renewal of the planning department staff about Recreational Serial Property Tax parking. Levy for swimming programs and City standards require that off- certain athletic fields. street parking be located behind The current levy expires on June buildings, or when that is not feasi- 30. The three-year levy was ble, to one or both sides. Planning approved by Ashland voters in four Director John McLaughlin believes previous elections: 1984, 1986, 1990 that since there is an alley behind the and 1993. lots, there is no reason to locate the Also on the agenda are: spa's parking lot next to the building • A liquor license application on A Street as it was approved by the from Ashland Creek Bar& Grill, 92 planning commission. 1/2 N. Main St. "In addition to being unattractive, • Mayor's assignment of council installing additional curb openings liaison to various boards, commis- onto A Street poses safety risks to sions and committees. pedestrians, bicyclists and • Second reading of an ordinance motorists," reads the planning staff standardizing business permit proce- report. dures. Patricia Murphy, who is propos- • Second reading of an ordinance ing the development, testified at the amending the procedures chapter of planning commission hearing that the land use ordinance. moving the parking would destroy • First reading of an ordinance the design of the building,particular- regarding health inspections for trav- ly a central courtyard. She also elers accommodations. expressed concern about the safety • Approval of a contract with the of drivers parking behind the build- Oregon Department of ing at night. Transportation for the installation of Councilman Ken Hagen is opticom traffic signal controls at I I requesting the council review the city intersections. CITY OF ASHLAND JANUARY 26, 1996',, CITY COUNCIL 4 Dear Council, I am writing concerning PLANNING ACTION 95-131. I live across the street from the proposed spa and was very glad to see the parking lot on the plans. It has been hard watching two story buildings being built and our views of the mountains disappearing. The parking lot is wonderfully placed,I will be able to walk out of my front door and still see the mountains. My father owns the home next door and the parking lot allows them to also retain a view. So,please,please allow the parking lot to stay. I agree that one less curb cut on"A" Street will be more pedestrian friendly and entering the lot from the alley makes sense. Perhaps moving the parking lot wall towards the sidewalk on"A"would allow the last two spots turnaround space. Please retain the parking lot. Thank you, Cheryl Lewis 640"A" Ashland,Oregon of Grp ot�oo+ • February 2, 1996 and City Council 0: Mayor ty / `tiff Jill Turner, Director of Finance �pJ—� �11�jlel i. Supplemental Budget Recommendations Staff recommends the approval of the allacbed resolution amending the 1995-96 Budget. This resolution Discussion The following Supplemental Budget was advertised in the newspaper numbers. T�after the lists several changes that need to be made to the Budget. Each c� of the Ambulance Budget is attached. RESOLUTION NO. 96- A RESOLUTION ADOPTING A SUPPLEMENTAL BUDGET. THE CITY OF ASHLAND RESOLVES AS FOLLOWS: SECTION 1. Due to the circumstances stated below, the Mayor and City Council of the City of Ashland determine that it is necessary to transfer appropriation as follows: SEWER FUND Loan Proceeds $2,000,000 Capital Expenditures 2,000,000 This will allow for the construction of Phase I of the treatment plant. HOSPITAL CONSTRUCTION FUND Carryover 50,000 Interest Income 20.000 Capital Construction 70,000 This allows for the completion of projects started in the 1994-95 fiscal year. AMBULANCE FUND Charges for Services 268,000 Miscellaneous 104,000 Interfund loan proceeds 150,000 Note proceeds 450,000 Total 822,000 .Personnel Services 36,000 Materials and Services 296,250 Capital Outlay 378,000 Debt Service 74,750 Contingency 37,000 Total $ 822,000 This appropriation covers operation of the ambulance through June 30, 1996. This resolution was read by title only in accordance with Ashland Municipal Code §2.04.090 duly PASSED and ADOPTED this _day of , 1996. Barbara Christensen, City Recorder SIGNED and APPROVED this _day of 1996. Catherine M. Golden, Mayor Reviewed as to form: Paul Nolte, City Attorney GAjO.P%b� f ' h: \budget\pages3 --------------- ----------------------------------------- BUDGET ACCOUNT DESCRIPTION OF 1995-96 CODE RESOURCES \ REQUIREMENTS --------------- ---------- ------------------------------ AMBULANCE FUND AMBULANCE FUND ------------------------------ $ 405 . 000 Working Capital Carryover --------------- Charges for Services 213, 000 440 . 540 Advanced Life Support 55, 000 440 . 585 Basic Life Support Subscription Service --------------- 268, 000 Total Charges for Services 0 470 . 000 Interest on Investments --------------- Miscelllaneous 480 . 200 Donations 100, 000 480 . 300 Miscellaneous 4, 000 Sale of Equipment ---------------- 104, 000 Total Miscellaneous Other Financing Resources 150, 000 491 . 500 Interfund Loan Proceeds 300, 000 Note Proceeds --------------- 450, 000 Total other financing resource --------------- ---------- ------------------------------ $ 822, 000 h:\budget\pages3 ------------------------------- ------ I ----BUDGET-- ACCOUNT DESCRIPTION OF 1995-96 CODE RESOURCES \ REQUIREMENTS --------------- ---------- ------ AMBULANCE FUND AMBULANCE FUND ------------------------------ Personnel Services $ 13,220 501 .100 Regular Salaries and Wages EMT Premium Pay 14,480 501.300 Overtime Pay 8,300 551.000 Fringe Benefits 36,000 Total Personnel Services Materials and Services 601.000 Advertising and Publications 53,000 601. 900 Bad Debt Expense 605 .000 Central Service Charges 14, 000 609 .000 Contracted Services 9,700 Dispatch fee 22,000 613 .100 Equipment Rental - City 1,000 617 .000 Insurance 140, 000 621.000 Miscellaneous (Sale of AR to A 1, 000 Jackson Co Transport fee 18, 000 624 .000 Professional Services 28, 000 636 .500 Medical Supplies 3 , 000 636 .700 Office Supplies 5, 000 640 .000 Travel and Training 1, 550 642 .000 Utilities -------296, 250 Total Materials & Services Capital Outlay 78, 000 703 .000 Equipment 300,000 Business 378, 000 Total Capital outlay Debt Service 750 801 .000 Interest al 24, 000 854 .000 Interfund City Loan 50, 000 --------------- 74, 750 37, 000 920 .000 Contingency 940 .000 Unappropriated Ending Fund Bal --------------- ------822, 000 ---------- TOTAL REQUIREMENTS-====_______ $_______________ E 1 City of Ashland OFFICE Of THE MAYOR 20 E. Maln Street Ashland,OR 97520 • �RF60�••' v CATHY GOLDEN MAYOR (505)482-3211 January 31, 1996 TO: Council Members FROM: Mayor Cathy Golden SUBJECT: Council Liaison Appointments Listed below are the new Council liaison appointments: Airport Commission Mayor Golden Audit Committee Susan Reid Band Board Don Laws Bear Creek Greenway Committee Susan Reid Bicycle Commission Ken Hagen Cable Access Commission (RVTV) Mayor Golden Chamber of Commerce Board Carole Wheeldon Chamber Business Facilitating Carole Wheeldon Citizens Communication (ad hoc) Don Laws/Steve Hauck Conservation Commission Ken Hagen Forest Lands Commission Ken Hagen/Susan Reid Historic Commission Brent Thompson Hospital Board Mayor Golden League of Oregon Cities Energy Comm Susan Reid Parks & Recreation Commission Carole Wheeldon Planning Commission Ken Hagen Rogue Valley Council of Govt. Steve Hauck Senior Program Board Brent Thompson So Or Regl Econ Dev Inc. (SOREDI) Carole Wheeldon Traffic Safety Commission Don Laws Transportation Planning Adv. Comm. Brent Thompson, Carole Wheeldon, Ken Hagen Trans Advisory Comm (TRADCO) Mayor Golden Tree Commission Don Laws (r.mgwuL -Mcm) THE WINCHESTER COUNTRY INN MICHAEL GIBBS RESUME Co-Owner of the Winchester Country Inn since 1983 Annual operating budget of $820, 000. 00 Education: B.A. from the Writer's Program University of Washington Community Involvement: Past President - Ashland Chamber of Commerce 194-95' Past Chairman of the VCB Past President of Medford SKAL (an International Club of Travel Executives) Past Rotary Board of Directors SOSC Business Community Advisory Board Current member of the Ashland Community Hospital Foundation Board Taught SOSC Hotel/Resort Management Program two years. 35 South Second Street, Ashland, Oregon 97520 Phone(541)488-1113 Fax(541)488-4604 �' R0 ' GUE OAK STREET TANK&STEEL,INC. R. GENE MORRIS, President PRODUCTS P.O. sox 850 • Ashland, Oregon 97520 (503)482-1538 DATA SHEET February 1, 1996 R. GENE MORRIS 1300 Tolman Creek Road Ashland, Oregon 97520 , Phone: 482-1634 PERSONAL DATA Date of Birth: January 3, 1927 - Ashland, Oregon Height: 6-ft 0" Weight: 210- pounds Health: Excellent Marital Status: Married with five children INTERESTS Activity in Government: Chamber. of Commerce- Board of Directors - 6- yeaCommerce- City Panning Commission, Past Chairman - 15-years School District #5; Past Budget Committeeman - 2-terms Associated Oregon Industries, Board of Directors - 4-years Oregon Fish & Wildlife Commission - 8-years Hobbies! Hunting (Deer and Elk) Fishing (All species) Organizations: Masonic Order- Past Officer Shrine- Past Officer Presbyterian Church - $inane Committee Ashland Rotary Club EMPLO)a� NT INFORMATION 1944 - 1946 - U.S. Army 1946 - 1992 - Oak Street TAnk & Steel, Inc- President and General Manager from 1960 - 1992 Semi Retired January, 1992 EDUCATION Z. Graduated from Ashland Senior High School - 1944 ARC- ` ti`t2• SEAM-WELDING - ti ' THE INDUSTRIALSTEEL :ROGUE':';'°' STEEL STORAGE TANKS FABRICATION-SINCE 1923 January 29, 1996 Dear Ms. Christensen I would like to be considered for appointment to one of the open positions on the Citizen's Budget Committee. I have lived in Ashland since June, 1995, and am looking for ways to put my capabilities to the service of the community. In Grants Pass, where I lived prior to moving here, I.served on a number of city and county boards and commissions. Sincerely, Robert H. Goeckermann 630 Oakwood Dr. 482-9420 i RESUME Of Robert H. Goeckermann Born Dec. 14, 1921 in Milwaukee, Wisconsin to Herman and Celia Goeckermann , both born in USA. Paternal grandparents from Hanover region of Germany, maternal grandfather from Budapest and grandmother from Innsbruck. Education: class. Graduated from Washington High School in Milwaukee as Valedictorian of B. S. in Chemistry from University of Wisconsin at Madison. Phi Beta Kappa. Ph. D. in Chemistry from University of California at Berkeley. Principal professor Dr. Glenn Seaborg. Research on high energy nuclear reactions using the Berkeley cyclotron. Thesis: Characteristics of Bismuth Fission with High Energy Particles. Sigma Xi. Experience: Chemist with Plutonium section of Manhattan Project. Research on Plutonium chemistry, especially final purification of element, at University of Chicago and Hanford Engineering Works. Assistant Professor of Physics and Chemistry at Princeton University. Nuclear explosive research at Lawrence Livermore Laboratory. Headed Radiochemistry Division, responsible for diagnostics of nuclear explosive tests by analysis of explosion debris, at startup of Laboratory. Later became Associate Director for Nuclear Testing, responsible for physical and radiochemical diagnostics of tests and safety of test conditions. Participated in atmospheric and underground tests in Nevada, Eniwetok/Bikini, and Christmas Island. Resigned. Science project head for Agency for International Development. Atomic Energy Commission representative to Argentina, Bolivia , Chile, Paraguay, Peru, and Uruguay under Atoms For Peace program. Stationed at American Embassy in Buenos Aires. Senior Foreign Service Officer for U. S. Department of State. Counselor of Embassy for Scientific and Technological Affairs at American Embassies in Rio de Janeiro/Brasilia, Madrid, and Stockholm. Retired Sept. 30, 1986. JOAN J. DEAN 220 Harrison Street Ashland, OR 97520 (541 ) 48 2-7350 January 31 , 1996 To the Members of the Ashland City Council : Re : Application to serve on the Budget Committee After spending many vacations in Oregon visiting my daughter who has lived in this area for over 20 years, I finally moved to Ashland in January 1993. My first months were devoted to fixing up my 1920 ' s house. I gradually began volunteering at Church and with the Community Service Program under Frank d 'Entremont. Specifically, I worked on the City' s Disaster Preparedness Program. At Our Lady of the Mountain Catholic Church, I serve on the St. Vincent de Paul Conference as a case worker and also as treasurer. In 1994 I discontinued my work with Community Services as our family was dealing with its own disaster. We discovered my son Bill , who lived in LA, had AIDS and our efforts were centered on seeing him through the illness. He died September 25th. Last fall I was invited to join Church Women United and this January took on the post of Secretary. My hobbies include reading, sewing, house, yard and working out at the YMCA. Ashland is a wonderful place to live and I would be honored to serve on the Budget Committee. BACKGROUND I obtained a Masters Degree in Public Administration in 1974 from California State University, Fullerton and worked for four cities: Cerritos, Santa Ana, Fountain Valley and Culver City, from which I retired. Budget responsibilities included Capital Projects, Enterprise Funds, Redevelopment and Grants . REFERENCES Fr . Anthony Rosevear, O.P. Pastor of OLM, 482-1146 Frank d ' Entremont , Director CSV, 488-2211 Joan Linkogle, President of St . Vincent de Paul , 488-1878 Beverly Smith, President, Church Women United, 482-4602 Thank you for your consideration. JOAN J. DEAN 220 HARRISON STREET ASHLAND, OR 97520 DECEMBER 6, 1993 Nan Franklin City Recorder City Hall 20 East Main Street Ashland, Oregon 97520 Dear Ms . Franklin: I am submitting my name for consideration as a Volunteer on the Citizens ' Budget Committee. Attached is a brief resume of my experience. Although I have owned my home here for close to five years , i just moved here in January after my retirement . I have become actively involved in my parish, Our Lady of the Mountain and I 'm sure Fr. David would be glad to provide you with a personal reference. If you need any other information, please call me. I will be leaving December 17th to spend the holidays with my children and will not return until January 16th. I hope that my absence will not create a problem. I thoroughly enjoy Ashland and would like to contribute my time and talents as a volunteer on the Budget Committee. Thank you for your consideration. Sincerely, down J. Dean JOAN J. DEAN 220 HARRISON STREET ASHLAND, OR 97520 482-7350 Qualifications : Twenty years of experience in the public and private non-profit sector. Areas of responsibility included Budget, Purchasing, Redevelopment , Grants, Legislation, Public Information, Volunteers and Community Events. Education: Master of Public Administration, California State University, Fullerton B.A. History and Political Science, C.S.U.F. Employment History: 1989-92 Administrative Projects Coordinator, City of Culver City, CA Prepared Capital Projects Budget, published City ' s Annual Report and Newsletters, served as Legislative Liaison, prepared Lease Purchase agreements, coordinated Wastewater Bond Issue process and formation of a Benefit Assessment District. 1981-89 Administrative Assistant, City of Fountain Valley, CA Administered the HCD Block Grant .Program, prepared budgets, and reports to City Council, Boards and Citizen groups, coordinated City-wide special events, trained and supervised Housing and Code Enforcement personnel and developed and supervised a Volunteer program. 1972-81 Administrative Intern for City of Santa Ana, Religious Education Director for St. Boniface Parish in Anaheim, Community Services Coordinator for the City of Cerritos . .'J 119 Cypress Circle Ashland, Or. 97520 August 289 1995 Mayor Cathy Golden Ashland City Hall 20 E. Main Street Ashland, Or. 97520 Dear Mayor Golden: Re: Member Application Citizens Communication Cos. In regard to making application for membership of the Citizens le ge ofathenrecommended skills needed for assets forthe position you know- ledge seek. Ten years residence and private practice in Ashland should enhance my contribution to this position, as I believe that a Board of this importance needs experiential rVariednfrom one's involvement in the community• MY profes- sional positions would indicate that I have the ability to lead and communicate effectively with people at all levels. I plan to continue to invest time and effort in ci ic and re- social programs in the City of Ashland. Having tired, I now have more time to concentrate on present and future local issues. I am married and have two daughters and four grandchildren. Enclosed please find my Resume. Yours respectfully, -�- �. bert Bo in arb RESUME Albert Bodin 119 Cypress Circle Ashland, Or. 97520 482-9498 EDUCATION Goddard College - Masters Degree in Psychology - 1980 Rutgers University - Bachelor of Science Degree Management - 1955 PROFESSIONAL EXPERIENCE Private practice as Licensed Marriage and Family Therapist Beverly Hills, Ca. - 1980-85 - Ashland, Or. - 1985-present Past Member of American Assoc. of Marriage &. Family Therapists Program Director of "A Touch of Care", Los Angeles , Ca . - 1984-85 An intensive in-patient psychiatric alternative facility (24-hr.) for young adults, aearedited by the Joint Committee of Accreditation of Hospitals. Supervised staff of 18 therapists. Provided individual, group therapy, and family therapy, under supervision of Psychiatrist. Director of Counseling Services - Leeway School, Glendale, Ca. - 1979-84. Provided clinical supervision to Masters level counselors; MFCC interns and pre-doctoral students. Program Coordinator - Vista del Mar Child Care Services. 24-hr residence for emotionally disturbed children (ages 6-18) . Coordinated on-site school with clinical staff. Corporate Management - Various management positions for national corporations, as well as own corporation for 10 years. CIVIC INVOLVEMENTS Served as Member of Community Advisory Board, Southern Oregon Public Television - 31 years. Served on Readers Board of the Daily Tidings - 1 Term Served on Coalition for Clean Air Committee Served in consultant capacity when requested - Ashland High School Counseling Center. DRAFT ARTICLES OF INCORPORATION of ASHLAND COMMUNITY HEALTHCARE SERVICES ARTICLE I NAME The name of the corporation (the"Corporation") shall be Ashland Community Healthcare Services. This Corporation is a public benefit corporation. ARTICLE H DURATION The Corporation shall have perpetual existence. ARTICLE III PURPOSES The Corporation is organized exclusively for charitable and educational purposes within the meaning of Section 501(c)(3)of the Internal Revenue Code of 1986, as amended (the "Code% including without.limitation the ownership and operation of an acute care hospital, provision of other healthcare services, arrangement for the provision of medical services, and conduct of such other activities as may be deemed advisable for the advancement of health care and the betterment of the general health of the residents of Ashland and the surrounding geographic service area (collectively, the "Area"). waLSEA 279M.02 a rc t lmuuy I, 1996 DRAFT I ARTICLE IV POWERS The Corporation shall have the power to engage in any lawful activity for which corporations may be organized under the Oregon Nonprofit Corporation Act, provided that such activities: (a) have been authorized by the Corporation's Board of Directors; (b) are consistent with the purposes described in Article III hereof; (c) are not inconsistent with the provisions of these Articles of Incorporation; and (d) shall at all times comply with the requirements of Sections 501(c)(3) and 170(c)(2) of the Internal Revenue Code of 1986, as amended (the "Code") or the corresponding section of any future federal tax code. ARTICLE V PROHIBITED ACTIVITIES A. The Corporation shall not: 1. Have or issue shares of stock; 2. Make any disbursement of income to its member, directors or officers; 3. Loan money or credit to its member, officers or directors; 4. Engage in any other activity which is prohibited under the Oregon Nonprofit Corporation Act, as it may be amended from time to time; or 5. Engage in any activity which would cause the Corporation to be defined as a private foundation within the meaning of Section 509(a) of the Code. B. No part of the net earnings of the Corporation shall inure to the private benefit of any person, except that the Corporation shall be authorized and empowered to reimburse the expenses of its directors, officers and employees in accordance with the Bylaws of the Corporation and to make payments and distributions in furtherance of the purposes of the Corporation, subject to the limitations of this Article V. C. No substantial part of the activities of the Corporation shall be devoted to attempting to influence legislation by propaganda or otherwise. Further, the Corporation shall not participate or intervene, directly or indirectly (including the publication or distribution of statements) in any political campaign on behalf of or in opposition to any candidate for public office. WGISG 279855.02 Pagc 2 ]�"ry 4. 1996 DRAFT the D. Notwithstanding any other provision of these Articles fIncorporation,on (a) by. a Corporation shall not carry on any activities not permitted corporation exempt from federal income tax under Section 501(c)(3) of the Code, r of by a corporation to which contributions given are deductible under Section 170(c)(2) the Code. ARTICLE VI REA„cTEuFn QEH AND AQENI' The addresses of the Corporation's principal office and registered office shall be as provided in the Corporation's Bylaws from time to time. The street address of the initial registered office of the Corporation shall be as follows: 280 Maple Street Ashland, OR 97520 The name of the initial registered agent of the Corporation at the above address shall be James R. Watson. The initial corporate mailing address for the principal office of the Corporation shall be: P.O. Box 98 Ashland, OR 97520 ARTICLE VII INC PORATOR The name and address of the incorporator of the Corporation is as follows: City of Ashland 20 East Main Ashland, OR 97520 Pago 3 WOI.9Pw 739855.02 . Isawy 4.1996 DRAFT 1 . • 1 ARTICLE VIII MEMBER A. The sole member (the "Member") of the Corporation shall be the City of Ashland, an Oregon municipal corporation. B. Authority and responsibility shall be vested in the Member to perform the following duties: 1. To appoint the Corporation's directors, based on the criteria set forth in Article DC hereof, and to remove one or more of such directors only for cause; 2. To approve or disapprove amendments to these Articles of Incorporation which have been proposed or concurred in by the Corporation's Board of Directors. 3. In the Member's sole discretion; to dissolve this Corporation in the event this Corporation is in breach of the facilities lease to which Member and this Corporation are parties and has failed to timely cure the breach as provided therein, and in such event to distribute any remaining assets of the Corporation in accordance with the provisions of Article XII hereof. 4. To convene and conduct an annual membership meeting at the time and place of the fast meeting of Member's City Council to be convened during the month of July each year, and to convene and conduct such special membership meetings as it may from time to time deem necessary or advisable to carry out its duties, at such time and place as it shall determine. ARTICLE IX DIRECTORS A. The Corporation shall be governed by a Board of Directors (the "Board") consisting of not less than ten (10) nor more than twelve (12) directors. The Corporation's Member shall select and appoint Directors of the Corporation from among persons who are residents of the Area, based on the following criteria: 1. An interest,in and involvement with the Ashland community. WCLSPA 239855.02 Page 4 JuRmy 4, 1996 DRAFT 2. Interest in and knowledge of healthcare. 3. Willingness to participate in continuing education and Board self- evaluation, in accordance with Board policies. 4. Willingness and ability to attend Board meetings. 5. Leadership experience and effectiveness. 6. Possession of skills that contribute to effective governance. 7. Ability to think and communicate clearly. 8. Ability to work cooperatively with others. B. Collectively, the Directors selected shall be broadly reflective of the Area's residents. Further, no more than twenty (20) percent of the total number of Directors holding office at any time shall concurrently be members of the medical staff of the . Corporation's hospital. C. All authority and responsibility not specifically reserved in these Articles of Incorporation to the Corporation's Member shall be vested in the Corporation's Board. ARTICLE X BYLAWS At its first official meeting, the Board shall adopt bylaws for managing and regulating the affairs of the Corporation, the provisions of which shall not be inconsistent with law or these Articles of Incorporation. Such bylaws may thereafter be amended from time to time by the affirmative action of a majority of the Corporation's directors. ARTICLE XI LIMITATION ON LIABILITY OF DIRECTORS To the fullest extent the limitation or elimination of such liability is permitted by the Oregon Nonprofit Corporation Act, as it presently exists or may hereafter be amended, WGISFA 239855.02 Pegc 5 Jumary 4, 1996 DRAFT the Corporation's Member, directors and uncompensated officers shall not be personally liable to this Corporation for monetary damages for conduct as a Member, director or uncompensated officer occurring after the effective date of this Article. Any subsequent amendments to or repeal of this Article or the Oregon Nonprofit Corporation Act shall not adversely affect any right or protection of such Member, directors or uncompensated officers for or with respect to any of their acts or omissions as Member, directors or uncompensated officers occurring prior to such amendment or repeal. ARTICLE XII INDEMNIFICATION To the fullest extent not prohibited by law, the Corporation: (a) shall indemnify any person who is made, or threatened to be made, a party to an action, suit or proceeding, whether civil, criminal, administrative, investigative, or otherwise (including an action, suit or proceeding by or in the right of this Corporation), by reason of the fact that the person is or was a Member, director or uncompensated officer of this Corporation; and (b) may indemnify any person who is made, or threatened to be made, a party to an action, suit or proceeding, whether civil, criminal, administrative, investigative, or otherwise (including an action, suit or proceeding by or in the right of this Corporation) by reason of the fact that the person is or was a compensated officer, employee or agent of this Corporation, or a fiduciary (within the meaning of the Employee Retirement Income Security Act of 1974), with respect to any employee benefit plan of this Corporation, or who serves or served at the request of this Corporation as a director or officer of, or as a fiduciary (as defined above) of any employee benefit plan of, another corporation, partnership, joint venture, trust or other enterprise. This Article shall not be deemed exclusive of any other provisions for the indemnification of such Member, directors, officers, employees, or agents that may be included in any statute, bylaw, agreement, resolution of the Corporation's Member or directors or otherwise, both as to action in any official capacity and action in any other capacity while holding office, or while an employee or agent of this Corporation. ARTICLE XIII DISTRIBUTION UPON DISSOLUTION Upon the dissolution of the Corporation, all of its assets remaining after payment of creditors shall be distributed to the City of Ashland, Oregon or another nonprofit corporation selected by the Member which is then exempt from federal income tax pursuant to Section 501(c)(3) of the Code. Any such assets not so disposed of shall be disposed of by the Circuit Court of Jackson County, Oregon, exclusively for such purposes or to such exempt organization or organizations as such Court shall determine. WGISG 239855.02 P g,6 1..,a, 1996 DRAFT ARTICLE XIV NONDISCRIMINATION POLICY The Corporation shall conduct its affairs in a manner that does not discriminate with regard to race, color, creed, national origin, sex, age, religion, sexual orientation or marital status. ARTICLE XV AMENDMENT OF ARTICLES These articles of incorporation may be altered, amended, repealed, replaced or restated upon the affirmative action of the Corporation's Member provided that such alteration, amendment, repeal, replacement or restatement has been proposed or concurred in by a majority of the Corporation's directors at a Board meeting called for that purpose. DATED: This day of , 1996. ASHLAND COMMUNITY HEALTHCARE SERVICES THE CITY OF ASHLAND, OREGON, its Incorporator By Its By . Its pq WG1SFA 239855.02 J.q 4. 1996 DRAFT , Department of Community Development Planning Division Monthly Report February, 1996 Since this is the first such report ever generated by the department for the Council,•I'll start with a quick overview of the projects for the coming year and their current status. In coming reports, the update portions will provide a quick status indicator of the individual projects. Further, summaries of upcoming Planning Commission agenda items will also be included. We are also preparing summaries of Building Division activities, as well as an update of the efforts of the Conservation Division. Those will be included in next months report. LONG RANGE PLANNING PROJECTS TRANSPLAN The Transportation Planning Advisory Committee is nearing completion of the text portion of the update of the Transportation Element of the Comprehensive Plan. At their March 1 meeting, they will be reviewing the street section, as well as seeing the entire work to-date presented in its rough, draft format. The Committee is looking for a completion date of the review process at the end of April. Staff will then finish filling in the remaining "holes" as well as completing the final formatting of the document. We're looking at beginning the adoption process in June, with completion by the end of August. HISTORIC ORDINANCE The Staff has prepared the final draft of the new ordinance providing additional city control over demolition of historic structures, as well as providing additional design review for remodels, additions, and new construction. However, recent changes at the state legislative level have put some of our ordinance language in doubt. Staff is awaiting the completion of a Goal 5 Review process from DLCD prior to proceeding further with this ordinance. Hearings are scheduled soon before the Land Conservation and Development Commission regarding the Goal 5 update, and we should be back on our timeline within the next three months. NORTH MOUNTAIN NEIGHBORHOOD PLAN As the Council is aware, the Department of Land Conservation and Development, through its Transportation and Growth Management Program, has funding a four-day charrette process to assist the city in the completion of the North Mountain Neighborhood planning process. The firm of Lennertz & Coyle is providing the design team working on preparing a design . for a new neighborhood based on the efforts of a group of citizens and staff for the past two years. Bill Lennertz may be best remembered in Ashland as being the keynote speaker during the Vision Planning Conference last winter. The charrette process began on January 31, with meetings all day with "stakeholders", concerned citizens and property owners alike. In the evening, Bill Lennertz presented a short lecture on developing great neighborhoods, and solicited input from those in attendance. Approximately 100 citizens attended this initial meeting. The design team has been preparing different options for the development of the neighborhood based on this input, and will be working towards a "consensus" on the final design. Staff hopes to take the work done from this process, then work towards adoption of a specific plan for the North Mountain area, with attendant zoning and ordinance modifications. STRAWBERRYNEIGHBORHOOD PLAN As the Council is aware, the ad hoc committee working on this project ran into some rather severe difficulties, primarily with the lack of a defined process for neighborhood planning. While it has been disturbing to see the committee members so upset with the process, the group has also accomplished some significant items during its tenure. In order to not lose the efforts of this group, Staff is attempting to pull together all of the efforts of the committee, and put them into a draft plan form. Our goal is to provide the committee with a document on which to comment, but not necessarily try to reach a consensus with each other about its merits. Rather, it would provide an opportunity for each committee member to comments on the efforts, and those comments would be then passed on to Planning Commission and Council as they review the plan and look towards implementation. Staff is working on preparing this document at the present time, and are hoping to present it to the committee near the end of March, followed by another presentation of the plan and the committee's comments to a joint Planning Commission/City Council meeting on March 26, 1996. Based upon the comments received at these meetings, Staff will then schedule an adopting and implementation process. PROCEDURES CHAPTER REVISION This process has been completed. Second reading of the ordinance has been completed and the new procedures chapter will be in effect shortly. OFF-STREET PARKING CHAPTER REVISION The public hearing process has been completed, with first reading of the ordinance on the February 6 City Council Agenda. LANDSCAPE ORDINANCE Staff has been working with the local landscaping community on the development of a new ordinance that would better describe desirable landscape improvements, as well as define water conservation requirements for landscape plans. This is a combined effort between the Conservation and Planning Divisions, and is on-going throughout most of the coming year. HILLSIDE STANDARDS At the City Council goal setting session, it was agreed that this process would be taken up by the Staff at the beginning of April, 1996. However, as witnessed by the many letters to the editor, there is substantial citizen interest in developing these new standards. A group from the Friends of Ashland is preparing to move forward to prepare some recommendations for new standards, and will be presenting those to the city in the near future. Staff has been invited to participate in this process, and we will work towards coordinating our efforts with those of FOA to minimize any doubling of efforts. VACANT LANDS/ANNEXATIONS The Planning Staff has completed a vacant lands inventory of residential lands within the current city limits, and a presentation of that inventory was made to a joint study session of the Planning Commission and City Council on January 30, 1996. The next efforts on this project will involve review of the annexation criteria, and discussions regarding affordable housing. RAILROAD DISTRICT PLAN This process has been scheduled to pick up again in June, 1996. ASHLAND STREET PLAN This process has been scheduled to pick up again in May, 1996. The Engineering Division has provide an option for completing some sidewalk improvements to address the issues of trees buckling the sidewalk for portions of the street. This effort will not preclude future options for the redesign and improvement of Ashland Street, and are an important first step in addressing the current issues on this street. HOUSING COMMISSION This new commission has just started meeting, and will be addressing many of the issues surrounding housing in Ashland. As they meet, and their minutes become available, summaries of their activities will be included in this report. CURRENT PLANNING The Planning Commission remains active on new development applications. At their February, 1996 meeting, they will be reviewing applications for new student housing at SOSC (across Wightman from the current housing project), and an annexation request for an 11 acre affordable housing project at the comer of Tolman Creek Road and East Main Street proposed by ACCESS, Inc. The Planning Commission just held their annual all-day study session on Saturday, January 27 where they discussed their role in planning decisions, and also discussed the manner in which decisions are made by the Commission during meetings. Further along those lines, Paul Nolte, City Attorney, made a presentation at the joint Planning Commission/City Council meeting on January 30 where he discussed land use decisions. • ICI b'11 ,1111 ■SI 11 A AM 11 IN /1 IMM1l11 11 IN ■M1 11 ■71 tl 11 11 i',178 "I.1mm1 11 11 1■ ■M1 11 WIN 11 11 11 19 "I immi 11 11 IN ■M1 it 1111 it 11 it I'E3 "I imml ail 11 IN NMI 11.11 t1 11 11 11 1 E3 ph tMM111 WIN ■M1 it 11:11 it it 11 110 0�1 i�t■1 11 11 IN NMI 11 11 tl 11 11 11 811'imm ,kn it IN ■M1 11 .1 t1 11 tl O1 1��13i1 11 IN ■M1 11 11 11 11 11 11 1 MINES I so MISS ISIME on ml no d 1�towi 11 11 :1■ 001 tl t1 tl 11 1178 B I ImIE II 11 i■ ■M1 11 11 11 11 11 11 i B p 1 it■I■IAN 11 t■ NMI NUII it 11 1111 t 8 ©1 I MI it it IN ■�1 ■°ir1 11 it it i�© OI .It■milli 11 IN ■M1 it 1M1 11 11 11 117 p 1 11■M1"II 1111111 NMI 111111111 11 11 11 19 81 I=mI it 11 IN ■M1 IN iml 11 it it t;8 ®1 'IMMI 11 11 IN ■M1 IMMI 11 11 11 113 p 1 NIEM 11 11 IN ■171 immi 11 11 11 1 1141 1�M1 11 11 IN ON III immi 11 It 11 113 . 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Main Street (P. O. Box 218) Nadford, OR 97501 (541) 779-2811 E18HREtT KNOW ALL MEN BY THESE PRLSEN1S, that . CITY OF ASHLAND, a municipal corporation of the State of Oregon . hereinafter railed the Grantor, for the consideration hereinafter stated, does hereby grant, bargain, sell and convey into JC W R. FIELDS hereinafter called the Grantee, and hobo Grantee's heirs, successors and assigns an east set forth hereJn, situated in the County of Jackson , State of Oregon, described as follows, iD-wit: Sea Exhibit "A" attached hereto and made a part hereof. TO HAVE AM TO HOLD the same unto the said Grantee and Grantee's heirs, aucoessars and assigns farm. THE TRUE AND ACIUAL CONSIDERATION paid for this ttarhsfer, stated in terms Of dollars .is $NONE MOM THE CONTEXT SO REQUS M, the singular includes the plural and all grammatical flanges shall be SsQli.rd to ®h® the provisions hereof apply equally to individuals and to corporations. IN WITNESS WMEDF, the grantor has executed this instrument this day of � 1996. "'n IN5MI U WILL NOT AIS.OW USE OF THE PIWERTY DESCRIBED IN TEAS I SITUMENT IN VIOLATION OF APPLICABLE LAND USE LAWS AND FUXXW O S. BEFORE SIGNING OR ACCEPTING THIS INRTRJENT, 7HE MMUN ACVJMIFG FEE TITLE TO THE PROPERLY MM (]Hd1C WM WE APF90- PRIATE O fTY OY2 MIM PfAHIQ DMWnG 7T TO VERIFY APPW1ED USES, AND TO DETEWNE ANY - -- I.Dcm ON IAFmm AGAINST FAidMa OR FOFWr PRACTICES AS DEFINED IN CFO 30.9130.^ City of Ashland, a municipal corporation of the State of Oregon by SPATE OF 0FU90CN ` COUNTY OF JACKSON The foregoing instrument was acknowledged before me this day of January 1996, by as of the City of Ashland, a municipal corportion of the State of Oregon Notary Public for Oregon My commission expires SPACE FUR RECORDER'S USE Mail Tax Status to: NO CNA GE - EASEMENT ONLY Ian nlrv - CONCRETE ai: tKGt A (TYPICAL) BLOCK RETAININ 'ERING FLOWERING W - )APPLE PLUM JEROME WHITE —..— — — — — ARCHITECTURE I %F UR �tJRPER - - I I I - - - - - - fn I uj ———————————— \N I J" I S&M \ I/ \ I 6II-III-llf0 \ I P. I ' STAIR \ I EXISTING ROOF PARAPET TOWER I I TREE AT 3RD STORY I -------- WKNIUL ROJECTION D �� ) � � SETBACK _ J /—ELECT. I > SERVICE I 1 : z RECEPTACLE I LNDG. w -- I GAS I i CITY I I MTRS. I NANDIMA PUBLIC Z I u HE DG PARKING O LAND i LOT I ' SCAP D _ EXISTING U i AREA/ .�n TREE ------- ---- rn ° NDSCP. I} WATER I RP TRASH CONTROLS m y I U ENCL. EXISTING TORM y °j OUTSIDE I WITH I CITY DRAIN FACE OF I `1 ROOF PLANTER j h N EXTERIOR I I AREA y WALL I — -EXISTING ! x 29 ND <i I STREET CONCRE W YI f^ ` LIGHT o — ENTRY I' �-� EXISTING z w I TREE 0 ORWAY 10 - MA_"$LN U STORM R� o`m I I ° PARKING SPACE I I _ SPACE I v - SK-2 !BB Na- %B Nff.- 5 w% SCAM I-V-e-V BRAIN: im*INfE A N SBBBI: :1 5K& or 2 d .,t EXHIBIT "A" PEDESTRIAN ACCESS EASEMENT ON 39 lE 9BD TL 6200 TO BENEFIT 39 lE 9BD TL 6100 The northwesterly 5 feet of the northeasterly 10 feet of Parcel 2 as shown on the Minor Land Partition Plat filed in the office of the Jackson County Surveyor as No. 12538, and recorded as partition Plat No. P-59-1991 Of "Record of Partition Plats" in Jackson County, Oregon. Containing 50 square feet. REGISTERED PROFESSIONAL LAMD SURVEYOR O EGON U ARY 2l,1990 JOSEPH A. BOVA 2415 RHrc+N r- cm� r2-3r-97 Said easement is to be appurtenant to and for the benefit of that real property more particularly described as follows: Parcel One (1) of Minor Land Partition filed as Partition No. P-82-1991 of "Records of (;Partition Plats" in Jackson County, Oregon , and filed as Survey No. 12960 in the Office of the County Surveyor. �4E6°.a January 31, 1996 Z0: Mayor and City Council Xom; James Olson, Acting Public Works Director ithjrrt. Termination of Public Utility Easement in Family Circles Subdivision GENERAL: During the final certificate of occupancy review of the new home constnrcted at 605 Elizabeth Street, it Has noted that the home was encroaching into the public utility easements along both Randy and Elizabeth Streets. To receive final approval, it is necessary to remove the encroachment by either moving the completed house or terminating the portions of the easement which are occupied by the house. Obviously the builder, Mr. Shane Thurston, has no desire to re-locate the house and has asked that the City terminate the encumbered portion of the easement. SUMMARY: A request was made of all of the utility companies and City depattrnents to determine that none of their facilities were actually located under the building and if a narrowing of the easement would adversely affect current and future use of their facilities. No problems were noted with placement of existing utilities and no objections were voiced to termination of a portion of the easement as shown on the attached map. On behalf of Mr. Shane Thurston, and owner Denny Hartman, Crater Title Company has prepared a quitclaim deed by which the City can quitclaim it's right, tifle and interest in the portion of the easement encumbered by the residence at 605 Elizabeth Street. They have requested that the Council approve the quitclaim deed. RECOMAIENDATION: The Engineering Division recommends approval of this request. ACTION REQUESTED: Would the Council please consider this request at it's February 6, 1996 meeting for approval for the Mayor and City Recorder to sign the attached quitclaim deed? cc: John McLaughlin Mike Broomfield Paul Nolte Attach: Quitclaim Deed Map Memo L�tm Non,-OURTCLMM DEED P.a•M/w QUITCLAIM DEED KNOW ALL MEN BY THESE PRESENTS,That.......CUX..OF..ASHLAND............................................................................ ...............................................I.................................................................................................................lervinaffercalled grantor, for the Consideration hereinafter stated,does hereby remise,release and quitclaim unto-DENNY-1—BARTHAN............. .-... . ... .... ... . . ..— - ............. ...... .................... ......... - . Ia r a i net le r called grantee,and unto grantee's h a i rs s u cc a a a r a a n d a right,ti0e and intereal ;. in that certain real property with the tenements, heredilaments and appurtenances thereunto belonging or in any way appertaining,situated in the County of._JA990...............................State of Oregon,described as follows,io-wit: THE INTENT OF THIS DOCUMENT IS TO RELINQUISH ALL OUR RIGHT, TITLE AND INTEREST IN THAT PORTION OF THE PUBLIC UTILITY EASEMENT DESCRIBED AS FOLLOWS: Commencing at the Northweist corner of Lot 4, FAMILY CIRCLE SUBDIVISION, according to the Official Plat thereof, now of record in Jackson County, Oregon; thence South • 0' 00' 24" West, along the West line of said Lot, 10.00 feet to a point an the South line of an existing 10 foot wide Public Utility Easement; thence South 89* 49' -34" East, along said South line, 40.40 feet to the TRUE POINT OF BEGINNING: thence North 0' 52' 07" East 0.64 feet; thence South 89' 07' 53" East 19. 94 feet; thence North 0' 35' 23" East 4.10 feet: thence South 89* 25' 08" East 29.33 feet; thence South 0' 17' 33" West 12.67 feet; thence South 89' 46' 17" West 1.64 feet to a point on the Westerly line of said 10 foot wide Public Utility Easement; thence along said Public Utility Easement line, along the arc of a 10-00 foot radius curve to the left, being concave to the Southwest and having a long chord which bears North 49- 27- 49" West 12.953 feet , a distance of 14.09 feet; thence North 89* 49' 34" West 37.64 feet to the TRUE POINT OF BEGINNING. it 'IF SPACE INSUFFICIENT,CONTINUE DESCRIPTION ON REVERSE SIDE) To Have and to Hold the same unto the grantee and grantee's heirs, successors and assigns forever. The true and actual Consideration paid for this transfer, stated in terms of dollars, is $......NONE..................... O)However, the actual Consideration Consists of or includes other property or value given or promised which is the whole part of,js consideration(indicate which).G(The sentence 15ef.,ean fhe.,mb IsO,if not ajPplicabl,.hould be dd.fed.Se.ORS 93.030.) In Construing this deed, where the context so requires, the singular includes the plural and all grammatical changes shall be made so that this deed shall apply equally to Corporations and to individuals. In Witness Whereof,the grantor has executed this instrument this................day of.....................................19........; it a Corporate grantor, it has "used its name to be signed and its seal, it any,affixed by an officer or other person duly authorized thereto by order of its board of directors. THIS INSTRUMENT WILL NOT ALLOW USE OF THE PROPERTY DESCRIBED IN THIS ........... ............ . .. .. . . . .. .............. ........... . ... INSTRUMENT IN VOLATION OF APPMABLE LAND USE LAWS AND REGULATIONS. BEFORE SIGNING OR ACCEPTING THIS INSTRUMENT.THE PERSON ACQUIRING FEE TITLE TO THE PROPERTY WAD CHECK WITH THE APPROPRIATE CITY OR COUNTY PLANNING DEPARTMENT TO VERIFY APPROVED USES AND TO DETERMINE ANY . .. ..... . .. ... .................... . . ..... .... LIMITS ON LAWSUITS AGAINST FARMING OR FOREST PRACTICES AS DEFINED IN ORS 30930 STATE OF OREGON,County of........................................................)ss. This instrument was acknowledged before me on....................................—.............119........I by......................................................................................................................... .... .. ....................... This instrument was acknowledged before me on.....................................................19........, by.. .......... . . ...... .. . ...................................... - ........ as ....................................................................................................................................................... of.................................................................................................... .......................... ......................... ...........................................................--................................ Notary Public for Oregon My Commission on expires................................................... ....... ................................................................................... STATE OF OREGON, ...................—*...... ............................ ............. County of........................................._ ........ .. . .............. I certify that the within instrument was received for record on the..........day ....................................................................................... of................................................19........,at ........................................................................................ .................oWock...._.M.,and recorded in ............................ ............................... book/reel/volume No...................on page ...... ........................andlor as feelfilelinstru- ................................ menilmicrolilmIreception No................ Record of Deeds of said County. ................................................................................... ...... Witness my hand and seal of County affixed. ..................................................................................... .................................................................. ................................................. xsNE TITI-Z ........................................ By...................................................Deputy r '3AV H138VZI13 g2I(L0 30�tl3 + �n .....`~ ....L 0 ati "J w w It r. µ SJ z .cc w ------------ ----------- : v .... it................. .......................r': D w J U cr' n 0, US IX o aW a P O In l (iJO tZ'86 3.8£.65.6 BSJ OZ'B6 3.Z1. 8S-68S I I I m � I N u r mo m I m _ Ln I — N. I o O" 0 O I s i C fZ'86 M.if.6i.68N O c� Oo O I a Oe Ln I vo LM ap -o bN ?o u q a O ti 1 I SZ'86 M.6f.6i.68N 8 ° N I tb a 20--T < u I ar I4 3NO - -O •N• N c b T O ILL•85 .9.bf.61.693 a o e b o r Ol b 1 —ae Pbe a 0S OS'6f 3.b£.64.6 BS 00• i P v 0 ,\ S'fL I S•fL 0 I 0cl u 0 Z O Vf0 e 004 iT � a o 0 to 4n- I — — — —. — — — — — — — �I and .01 — S .......... 6Z'96 6Z'86 3_if.6i.68S 6f•fL sV Z Ln �1 .... �^ �s J 1 Quo,` o L' -,�p�°• N /P UD8 ��— N s0 A/,�;/�y p0`'9 N ;, f u In Ln 0 In O 3.4£.66.685 """...... £'£ M_Sf.6ib8N. ' "�A f9'6S 99 'SZ m SL-ff 19 65 J January 9, 1996 Pete Lovrovich, Dennis Barnts, John McLaughlin & Mike Broom Wro+_m: James H. Olson, Acting Public Works Director �12�tjECf: BUILDING ENCROACHMENT AT 605 ELIZABETH I recently received a request from Mr. Thurston to vacate a portion of the public utility easement over which he has built upon at 605 Elizabeth Street. I asked that he contact a surveyor to map the building layout and determine the exact amount of encroachment. Attached is the result of that survey showing the 10 foot wide easement with the building erected on it. Would you please locate any of your facilities in this easement area to verify that they are in fact in the unencumbered easement a eV Do you have any objection to vacating the portion of the easement marl.2d on the map? cc: Jim Martin, U.S. West Brad Dill, T.C.I. Cablevision Dennis Ott, W P Natural Gas David Edwards, Edwards Surveying (c:\engineer\maemem\eliubct.mem) COMMUNITY DEVELOPMENT BLOCK GRANT CITY COUNCIL ALLOCATIONS • 65% for eligible community projects • 10% for sidewalk improvements in eligible neighborhoods • 10% for accessibility improvements to City owned buildings • 15% for administration CDBG ELIGIBLE ACTIVITIES • All monies spent must benefit low- and moderate income households. • Acquisition of Real Property • Public Facilities and Improvements, such as: Community, Senior, and Health Centers Shelters for the Homeless Solid Waste Disposable Facilities Parking, Streets, Curbs, Sidewalks, Parks and Playgrounds Public Utilities • Relocation Payments • Removal of Architectural Barriers • Rehabilitation of Private Property, both commercial and residential • Historic Preservation • Public Services, such as: Staffing for non-profit organizations Education Programs Fair Housing Activities COMMUNITY DEVELOPMENT BLOCK GRANT CITY COUNCIL ALLOCATIONS • 65% for eligible community projects • 10% for sidewalk improvements ineligible neighborhoods • 10% for accessibility improvements to City owned buildings • 15% for administration CDBG ELIGIBLE ACTIVITIES • All monies spent must benefit low- and moderate income households. • Acquisition of Real Property • Public Facilities and Improvements, such as: Community, Senior, and Health Centers Shelters for the Homeless Solid Waste Disposable Facilities Parking, Streets, Curbs, Sidewalks, Parks and Playgrounds Public Utilities • Relocation Payments • Removal of Architectural Barriers • Rehabilitation of Private Property, both commercial and residential • Historic Preservation • Public Services, such as: Staffing for non-profit organizations Education Programs Fair Housing Activities RESOLUTION NO. 96- A RESOLUTION LEVYING SPECIAL BENEFIT ASSESSMENTS IN THE AMOUNT OF $42,900.00 FOR PARKING LOT IMPROVEMENTS IN LOCAL IMPROVEMENT DISTRICT NO. 73 RECITALS: A. The City of Ashland has constructed a parking lot in Local Improvement District No. 73 during 1995-96. B. The total assessment for these improvements is in the amount of $42,900.00. C. The total assessments in this district are reasonable assessments and the assessments charged against each lot is according to the special and peculiar benefits accruing to it from the improvements. The Council finds that the evidence presented by the Acting Public Works Director in his memorandum of December 22, 1995, is convincing and accepts such evidence as the basis to support the conclusions recited above. D. Special benefit assessments should now be levied against property benefitted to defray the expense thereof. THE CITY OF ASHLAND RESOLVES AS FOLLOWS: SECTION 1. The amount of the assessment to be charged against each lot within the local improvement district according to the special and peculiar benefits accruing to each lot for these improvements are set forth in the attached Exhibit "A". SECTION 2. Any owner of property assessed for $100.00 or more may request the payment be extended in the manner and under the provisions of the Bancroft Bonding Act, if the request is made within thirty days after notice of the assessment is received. SECTION 3. All assessments using the Bancroft Bonding Act are required to pay in 20 semi-annual installments together with interest. Interest charged will be the actual bond sale rate plus one and one half percent (1.5%), with a maximum of twelve percent (12%). Initially the interest rate will be set at eight percent (8%). SECTION 4. Classification of the assessment. The assessment specified in sections one (1) of this Resolution are classified as not subject to the limits of Section 11b of Article XI of the Oregon Constitution. This Resolution was read by title only in accordance with Ashland Municipal Code PAGE 1-(c:en inmrliid%diamo73.Rw) §2.04.090 duly PASSED and ADOPTED this day of 1996. Barbara Christensen, City Recorder SIGNED and APPROVED this day of 1996. Catherine M. Golden, Mayor Reviewed as to form: Paul Nolte, City Attorney PAGE 2-(c:cogmar%cndisW073.Ru) FINAL REPORT OAK KNOLL PARKING LOT IMPROVEMENTS PHASE 2 The Oak Knoll Par}3ng Lot, Phase 2, Improvements, Project No. 94-19 was completed in September, 1995. The project was a joint effort by Copeland Paving Company of.Grants-Pass, City of Ashland Parks Department and City of Ashland Electric Department., Following is a breakdown of the costs relevant to this project: 1. ORIGINAL PUBLISHED ESTIMATE $39,000.00 (Resolution NTo. 95-05) 2. FINAL CONSTRUCTION COSTS: a. Contract Construction $27,533.26 b. Landscape Costs $3,192.75 C. Electrical Costs $10,208.72 Total Final Construction Costs $40,934.73 3. ADMINISTRATION COSTS: a. Interest @ 5.90% (to 02/28/96) $781.44 b. Engineering (4.3%) $1,183.83 Total Administration Costs 1$ .965.27 4. TOTAL ASSESSABLE COSTS 42 900.00 Due to unexpectedly high electrical charges the total project cost is 10% over the published estimate. The engineering was performed by an outside consultant and was paid by the City of Ashland Parks Department outside the improvement district account. A total of$1,183.47 was included in the account to recoup City engineering staff time spent on the project. The final assessment is to a single entity as follows: 39-1E-14AD Tax Lot 6223 City of Ashland Parks Department $42,900.00 (0cnz in=rlp roj=1%oskknol2.ls0 RESOLUTION NO. 96- A RESOLUTION LEVYING SPECIAL BENEFIT ASSESSMENTS IN THE AMOUNT OF $54,030.48 FOR SANITARY SEWER - IMPROVEMENTS IN LOCAL IMPROVEMENT DISTRICT NO. 68 RECITALS: A. The City of Ashland has constructed sanitary sewers in Local Improvement District No. 68 during 1995-96. B. The total assessment for these improvements is in the amount of $58,030.48. C. The total assessments in this district are reasonable assessments and the assessments charged against each lot is according to the special and peculiar benefits accruing to it from the improvements. The Council finds that the evidence presented by the Acting Public Works Director in his memorandum of December 22, 1995, is convincing and accepts such evidence as the basis to support the conclusions recited above. D. Special benefit assessments should now be levied against property benefitted to defray the expense thereof. 1 1'. THE CITY OF ASHLAND RESOLVES AS FOLLOWS: SECTION 1. The amount of the assessment to be charged against each lot within the local improvement district according to the special and peculiar benefits accruing to each lot for these improvements are set forth in the attached Exhibit "A". SECTION 2. Any owner of property assessed for $100.00 or more may request the payment be extended in the manner and under the provisions of the Bancroft Bonding Act, if the request is made within thirty days after notice of the assessment is received. SECTION 3. All assessments using the Bancroft Bonding Act are required to pay in 20 semi-annual installments together with interest. Interest charged will be the actual bond sale rate plus one and one half percent (1.5%), with a maximum of twelve percent (12%). Initially the interest rate will be set at eight percent (8%). SECTION 4. Classification of the assessment. The assessment specified in sections one (1) of this Resolution are classified as not subject to the limits of Section 11b of Article XI of the Oregon Constitution. This Resolution was read by title only in accordance with Ashland Municipal Code PAGE 1-(c:en¢mmrvca\a swW.R�) §2.04.090 duly PASSED and ADOPTED this day of 1996. Barbara Christensen, City Recorder SIGNED and APPROVED this day of 1996. Catherine M. Golden, Mayor Reviewed as to form: Paul Nolte, City Attorney PAGE 2-ec:u.8i..\1id%dismo68.ROO 8 N r r O b a f yy N O N b F J N P b N N r m ^ m YQI pp 4 H N N H H + H H H H H H b b b P b N P g m O G T N < v1 Q Q N m n N N U L H N H H H H H H H H m m m m m m m m m m m m m M m m m m � m m m ri m n ri ri n n r r r r r r r n G H N H H H H H H H j y O O H w A R I8 C •' U {i N H H H H H N N •yN�yN p ou Ca � Y o b W ►y � O r. � V of N Q N O � .� F1 y a H G37 y - W N U � u `}m A 3 3: < < Z Aa @Q z s" Qa u oQa oQa � < < S a � _ F pima pu O O S N N S S O S O A q q A A A q q F F F F F F F F F p a .! Y] u5 kl ky LS W W W W F g 5 F m m m m m m m m m F 3 o y B b v RESOLUTION NO. 96- A RESOLUTION LEVYING SPECIAL BENEFIT ASSESSMENTS IN THE AMOUNT OF $85,148.64 FOR CURBS, GUTTERS, PAVING AND STORM DRAIN IMPROVEMENTS IN LOCAL IMPROVEMENT DISTRICT NO. 69 RECITALS: A. The City of Ashland has constructed a parking lot in Local Improvement District No. 69 during 1995-96. B. The total assessment for these improvements is in the amount of $85,148.64. C. The total assessments in this district are reasonable assessments and the assessments charged against each lot is according to the special and peculiar benefits accruing to it from the improvements. The Council finds that the evidence presented by the Acting Public Works Director in his memorandum of December 22, 1995, is convincing and accepts such evidence as the basis to support the conclusions recited above. D. Special benefit assessments should now be levied against property benefitted to defray the expense thereof. THE CITY OF ASHLAND RESOLVES AS FOLLOWS: SECTION 1. The amount of the assessment to be charged against each lot within the local improvement district according to the special and peculiar benefits accruing to each lot for these improvements are set forth in the attached Exhibit "A". SECTION 2. Any owner of property assessed for $100.00 or more may request the payment be extended in the manner and under the provisions of the Bancroft Bonding Act, if the request is made within thirty days after notice of the assessment is received. SECTION 3. All assessments using the Bancroft Bonding Act are required to pay in 20 semi-annual installments together with interest. Interest charged will be the actual bond sale rate plus one and one half percent (1.5%), with a maximum of twelve percent (12%). Initially the interest rate will be set at eight percent (8%). SECTION 4. Classification of the assessment. The assessment specified in sections one (1) of this Resolution are classified as not subject to the limits of Section 11b of Article XI of the Oregon Constitution. This Resolution was read by title only in accordance with Ashland Municipal Code PAGE 1-(<:.jinaruie\ai.mo69.acs) §2.04.090 duly PASSED and ADOPTED this day of —' 199S. Barbara Christensen, City Recorder SIGNED and APPROVED this day of 1996. Catherine M. Golden, Mayor Reviewed as to form: {f Paul Nolte, City Attorney PAGE 2-(=:.g i.u,wa\dista69.R�) CITY OF ASHLAND - ENGINEERING DIVISION RAILROAD VILLAGE SUBDIVISION PAPROVEMENT L.I.D. FINAL INDIVIDUAL LOT COST Tax Lot Owner Subdivision Assessable Cost Total No. Lot No. Area per Per Assessment S.F. S.F. 39-1E-9AB Steve & Kathy 1 14,982 $1.16 $17,379.12 TL 6500 Hoxmeier 435 B Street ASHLAND OR 97520 39-1E-9AB Pete Brunner 2 8,467 $1.16 $9,821.72 TL 6501 77 N. Main St. ASHLAND OR 97520 39-1E-9AB Peter Brunner 3 5,826 $1.16 $6,758.16 TL 6502 77 N. Main St. ASHLAND OR 97520 39-1E-9AB S-Bar-S Enterprises 4 5,826 $1.16 $6,758.16 TL 6503 290 N. Main N4 ASHLAND OR 97520 39-1E-9AB Ellis V. and 5 8,436 $1.16 $9,785.76 TL 6504 Mildred Wilson 1475 Windsor St. ASHLAND OR 97520 39-1E-9AB J. Ellen Austin 6 8,486 $1.16 $9,843.76 TL 6505 521 Thornton Way ASHLAND OR 97520 39-1E-9AB Alan F. Sandler 7 6,469 $1.16 $7,504.04 TL 6506 P. 0. Box 306 ASHLAND OR 97520 39-1E-9AB Carolyn J. Murphy 8 6,468 $1.16 $7,502.88 TL 6507 8580 Rogue River Hy GRANTS PASS OR 97527 39-1E-9AB Carolyn J. Murphy 9 8,444 $1.16 $9,795.04 TL 6508 8580 Rogue River Hy GRANTS PASS OR 97527 TOTAL 73,404 SF $85,148.64 MEMORANDU M to: Ashland City Council from: Pat Acklin re: Budget Committee Appointment date: February 2, 1996 This memo is in response to your recent advertisement inviting volunteers to submit requests for appointment to the Budget Committee. Attached you will find a professional resume for your consideration. I am volunteering for this position because: 1. I have experience with the budget and process required of the City; 2. 1 enjoy volunteering for worthwhile community activities; 3. this one or two year appointment carries responsibilities that are predominantly limited to the spring of the year. PATRICIA J. ACKLIN 322 Bridge Street Ashland, Oregon 97520 Telephone: (503) 482-2040 EDUCATION M.S., General Studies - Social Science (1991): Southern Oregon State College, Ashland, Oregon. Area of Concentration - Geography. Thesis title: Preserving Agricultural Lands - Focus on Jackson County, Oregon Elementary Teaching Certificate (1987): Southern Oregon State College, Ashland, Oregon B.S., cum laude, Geography (1978): Southern Oregon State College, Ashland, Oregon PROFESSIONAL EMPLOYME NT Instructor, Southern Oregon State College, Department of Geography, Ashland, Oregon, September 1988-present Citizen Involvement Coordinator, Regional Transportation Plan, Rogue Valley Council of Governments, Central Point, Oregon, April 1993-September 1993 Graduate Research Assistant, Southern Oregon Regional Services Institute, Southern Oregon State College, Ashland, Oregon, September 1989-June 1990 Teacher, Ashland Middle School, Ashland, Oregon, September 1987-June 1988 Planner, Jackson County Planning and Development, Medford, Oregon, December 1981- September 1982 Sanitarian/Soil Scientist, Jackson County Planning and Development, Medford, Oregon, October 1978-November 1981 OTHER EMPLOYMENT Field Director, "Commit to Quit," a joint project of the Oregon Research Institute and the National Cancer Institute, Medford, Oregon, August 1992-December 1992 Administrative Assistant, "Commit to Quit", Medford, Oregon, January 1991-August 1992 OTHER EMPLOYMENT continued... Community Organizer, "Commit to Quit", Medford, Oregon, November 1988-September - 1989 Fundraising Coordinator, "New Books Are Overdue at Your Library", Friends of the Jackson County Library System, Medford, Oregon, August 1983-January 1984 COMMUNITY SERVIC Council Member, Ashland City Council, Ashland, Oregon, January 1981-December, 1994 Council President, Ashland City Council, Ashland, Oregon, January 1989-December, 1994 Member, Citizens Budget Committee, Ashland, Oregon, January 1981-December, 1994 Board Member, Ashland Community Hospital Board of Directors, Ashland, Oregon, September 1984-present Member, Soroptimist International of Ashland, March 1990-present Board Member, Soroptimist International of Ashland, June 1993-present Board Member, Ashland Chamber of Commerce Visitor and Convention Bureau, Ashland, Oregon, September 1984-1990 Chairperson, Traffic Safety Commission, Ashland, Oregon, January 1981-December 1982 Member, Jackson County Secondary Lands Advisory Committee, Medford, Oregon, 1990 Member, Jackson County Economic Development Advisory Committee, Medford, Oregon, January 1981-December 1985 Member, Citizens Planning Advisory Committee, Ashland, Oregon, August 1979-January 1981 Presenter, "Jackson County Geography", Leadership Training Class of The Chamber of Medford/Jackson County, 1993, 1994, 1995 AWARDS AND RECOGNITION Women of Distinction Award, Soroptimist International of Ashland, 1995 Phi Kappa Phi Honor Society, 1991 Citizen of the Year, Ashland Chamber of Commerce, 1987 Outstanding Woman in Geography, American Association of University Women, 1978 Certificate of Commendation, Student Leadership, 1978 Who's Who Among Students in American Universities and Colleges, 1977-78 Presidential Award for Exceptional Leadership, 1977 CITY OF ASHLAND Department of Community Development ° a Planning Division MEMORANDUM DATE: February 6, 1996 TO: Honorable Mayor and City Council FROM: John McLaughlin, Director of Community Development RE: Bike Parking Requirements for Multi-Family Developments Staff has researched the issue of multi-family bike parking, and have contacted several other cities regarding their ordinances. The recommendation that is included in the first reading requires one sheltered space per unit. Other cities requirements are as follows: ODOT recommendation - one sheltered space per unit Eugene - one sheltered space per unit Portland - one sheltered space per unit Santa Cruz - one sheltered space per unit Palo Alto - one sheltered space per unit Corvallis - one space per studio and 1-bedroom unit 1.5 spaces per 2-bedroom unit 2.0 spaces per 3-bedroom unit (only 50% of the spaces are req'd to be covered) Davis, CA - two spaces (no sheltering requirement) Should the Council wish to increase the number of spaces per multi-family unit, we would recommend that the Corvallis example be followed, except that all of the required ,spaces be covered. The section of the Off-Street Parking Ordinance regarding Multi- Family Residential (18.92.040.B) is changed to read as follows: Multi-Family Residential: One sheltered space per studio and 1-bedroom unit 1.5 sheltered spaces per 2-bedroom unit 2.0 sheltered spaces per 3-bedroom unit This change in the ordinance, if so adopted by the Council, may be read as part of the first reading allowing for the modification. Chapter 18.92 OFF-STREET PARKING Sections: 18.92.010 Generally. 18.92.020 utgrrlo late Parkin SSpaces Required. 18.92.025 Credit for On StreetA;trnobt Parking. 18.92.030 Handicapped Parking. 18.92.040 Bicycle Parking. 18.92.050 Compact Car Parking. 18.92.055 Variances for Commercial Buildings in the Historic District. 18.92.060 Limitation, Location, Use of Facilities. 18.92.070 Design Requirements`fbr Automobile #' rlririg Spaces. 18.92.080 Construction. 18.92.090 Alterations, Enlargements. 18.92.010 Generally. In all districts, except those specifically exempted, whenever any building is erected, enlarged, or the use is changed, off-street parking shall be provided as set forth in this Chapter. 18.92.020 itorri�bi Crlq"Spaces Required Uses and standards are as follows A Residential Uses.f orxrSiCiet3a4>i1SeS ihf fCrflhq t3CiLtrcif3ilt mpr� GS. 1. Single family dwellings. Two {2}-spaces for the primary dwelling unit and the following for accessory residential units: a. Studio units or 1-bedroom units less than 500 sq. ft.--1 space/unit. b. 1-bedroom units 500 sq. ft. or larger-1.50 spaces/unit. c. 2-bedroom units--1.75 spaces/unit. d. 3-bedroom or greater units--2.00 spaces/unit. 2. Multi-family dwellings. a. Studio units or 1-bedroom units less than 500 sq. ft.--1 space/unit. b. 1-bedroom units 500 sq. ft. or larger-1.50 spaces/unit. Orf-Street Parking Revisions Staff Draft 1.3 January 12, 1996 Page 1 a t c. 2-bedroom units-1.75 spaces/unit. d. 3-bedroom or greater units--2.00 spaces/unit. e. Retirement complexes for seniors 55-years or greater— One space per unit. 3. Clubs, fraternity and sorority houses, rooming and boarding houses, dormitories. Two (2)-spaces for each three {3}-guest rooms; in dormitories, eFie hundred 100) square feet shall be equivalent to a guest room. 4. Hotels and motels. One {#space for each guest room, plus one (#} space for the owner or manager. 5. Manufactured housing developments. Parking requirements are as established in Chapter 18.84. 6. Performance Standards Developments. Parking requirements are as established in Chapter 18.88. B. Commercial Uses. ctr ofnrrtercia9 uses the followirtg,aGtcrbiiepg i tia......:..n..v ....:...: k .:....... spaces are re utrsd 1. Auto, boat or trailer sales, retail nurseries and other open-space uses. One O*space per ene theusand (1,000) square feet of the first tern theesand {10,000) square feet of gross land area; plus one {-}-space per five theesand (5,000) square feet for the excess over ten ousand(10,000) square feet of gross land area; and one 0)-per two {2j-employees. 2. Bowling Alleys. Three {S}-spaces per alley, plus additional spaces for auxiliary activities set forth in this section. 3. Business, general retail, person services. General - one {#space for three hundFed fi "50) square feet of gross floor area. Furniture and appliances - one f+space per seven hundFed fiftH750) square feet of gross floor area. 4. Chapels and mortuaries. One (+space per four {4}-fixed seats in the main chapel. Off-Street Parking Revisions Staff Draft 1.3 January 12, 1996 Page 2 3 5. Offices. Medical and dental - one (#)-space per 50) square feet of gross floor area. General - one {#}-space per fGUF hundFed flfty-{450) square feet of gross floor area. 6. Restaurants, bars, ice cream parlors and similar uses. One 0-Yspace per four (4}-seats or one (-}-space per 100 sq. ft. of gross leasable floor area, whichever is less. 7. Skating rinks. One (+space per thFee hundred fi"59) sq. ft. of gross building area. 8. Theaters, auditoriums, stadiums, gymnasiums and similar uses. One (4) space per four (4j-seats. C. Industrial Uses. 61 ii0dus#Gtai33ts ,ati7t3hrfir1� ar�,r�'qu�fed' 1. Industrial uses, except warehousing. One f+space per two (23 employees on the largest shift or for each seveR hundFed 700) square feet of gross floor area, whichever is less, plus one (1}space per company vehicle. 2. Warehousing. One (+space per enetheusand-(1,000) square feet of gross floor area or for each two (2)-employees, whichever is greater, plus one (#)-space per company vehicle. 3. Public utilities (gas, water, telephone, etc.), not including business offices. One (-space per two (2)-employees on the largest shift, plus one (4) space per company vehicle; a minimum of two (2)-spaces is required. D. Institutional and Public Usesfattto ME 1. Child care centers having 13 or more children. One (#}-space per two (2)-employees; a minimum of two Wspaces is required. 2. Churches. One f+space per four (4)-seats. 3. Golf courses, except miniature. Eight (Wspaces per hole, plus additional spaces for auxiliary uses set forth in this section. Miniature golf courses - four (4)-spaces per hole. Off-Street Parking Revisions Staff Draft 1.3 January 12, 1996 Page 3 4. Hospitals. Two {2}-spaces per patient bed. 5. Nursing and convalescent homes. One {-space per three {a}-patient beds. 6. Rest homes, homes for the aged, or assisted living. One O-)-space per two (2)-patient beds or one {#space per apartment unit. 7. Schools, elementary and junior high. One and one-half (4—Y2)-space per classroom, or the requirements for public assembly areas as set forth herein, whichever is greater. 8. High schools. One and one-half (14J2)-spaces per classroom, plus one O*space per te"10� students the school is designed to accommodate, or the requirements for public assembly as set forth herein, whichever is greater. 9. Colleges, universities and trade schools. One and one-half (1 4/2) spaces per classroom, plus one (+space per five { students the school is designed to accommodate, plus requirements for on-campus student housing. E. Unspecified Uses. Whereuaxprq; lg: parking requirements for any use are not specifically defined in this section, such requirements shall be determined by the Staff Advisor based upon the most comparable use specified heFeia >atl t3.. aW.gY.Jn and other available data. F. Maximum Allowable Number o Autdmobile ? i Ong Spaces. The number of spaces provided by any particular use in ground surf ace lots shall not exceed the required,number of spaces provided by this ordinance by more than 10%. Spaces provided on-street, or within the building footprint of structures, such as in rooftop parking, or under-structure parking, or in multi-level parking above or below surface lots, shall not apply towards the maximum number of allowable spaces. 18.92.025 Credit for On-street�� Parking. A. The amount of off-street parking required shall be reduced by the following credit provided for on-street parking: one off-street parking space credit for every two on-street spaces up to four credits, thereafter one space credit for each on- street parking space. Off-Street Parking Revisions Staff Draft 1.3 January 12, 1996 Page 4 B. On-street parking shall follow the established configuration of existing on-street parking, except that 45 degree diagonal parking may be allowed with the approval of t he Public Works Director, taking into account traffic flows and street design, with the parking spaces designed in accord with the standards on file with the Public Works Department. The following shall constitute an on-street parking space: 1. Parallel parking, each 24 feet of uninterrupted curb. 2. 45 degree diagonal, each 13 feet of uninterrupted curb. C. Curb space must be contiguous to the lot which contains the use which requires the parking. D. Parking spaces may not be counted that are within 2&- et measured along the curb of any corner or intersection of an alley or street, 49 feet ef an wiflg nor any other parking configuration that violates any law or standard of the City or State. [COMMENT. Staff has reduced the distance from intersections to more closely mirror the actual parking habits of citizens on street. This measurement is also consistent with the legal parking distances from intersections. These changes allow the off-street parking credit calculations to more closely match the actual parking habits on-street.] E. Parking spaces located on arterials and collectors may only receive credit if the arterial or collector is greater in width that the minimums established by the street standards in 18.80. F. Parking spaces may not be counted that are within 200 feet of a C-1-13 or SO zone. G. On-street parking spaces credited for a specific use shall not be used exclusively by that use, but shall be available for general public use at all times. No signage or actions limiting general public use of on-street spaces shall be permitted. 18 92 030 Handipapped-Rafking. All pad n., let .hiah , ntaiR fifteen ii c) be painted en the parking spaee and/eF a handeapped parkigg sign shall be plaeed in Off-Street Parking Revisions Staff Draft 1.3 January 12, 1996 Page 5 destinatien as possible and shall 1--i ablished by the State Of ti <rs<s v<vr:�rw:-r++r�"'ry xrr Y f ,te �?t nurrlberraft lisbttdc�ret��or ���tn �y5ac s1't�l��prrtp„Iy�. h�fplta�tingM � , Regt�tr�d�iUitrafmt'itrs :lamber Total"in`Parkir mot End Aa a`ks a flf ACCeSSlilj9'�paCBS a 76 to�'f�d a 1fi1 to 2b0$ _, S 2p1 #0.300 301 to.!�00>, st: 4A1 .....to 5AQ Regi area C?lsabied Person Parking spaces shall be designed an accord with all equirmE nts of the ltitling minlmuln vritlths, atljaGent aisie5,end peranent Markings J3isabiecl PersoriµParking space clestgr�sr tr�cicaded athe end of thiS;�cha�ter [COMMENT. This is revision of this section to incorporate the recommendations of the Oregon Transportation Commission regarding disabled person parking places.] 18.92.040 Bicycle Parking A. All uses, with She exception of A abeve and the deWRtGWR Weday aFea ` .. usesn the C�1xf1 t�Ji1�, shall provide a ,�..:9+ ..<,< minimum of two sheltered bike parking spaces. [COMMENT.• it is recommended by the Bicycle Commission that.this requirement be retained. There was some discussion by the Planning Commission that two sheltered spaces may be difficult to provide in the downtown area for al/uses. The Bicycle Commission counters that it would only apply to expansions of existing buildings, and that if there are expansions, space should be available within the structure to accommodate two bicycles for employees. New construction could also accommodate interior storage areas with advance design work. However, the Planning Commission has `hut Off-Street Parking Revisions Staff Draft 1.3 Q(�► j January 12, 1996 Page 6 recommended that the C-1-D area be exempt from bike parking requirements and that they be met in a similar way as auto parking, with the City being primarily responsible for providing the bike parking areas.]. ,n . >. >. B. Every residential use of r�eFe-thaFrtwo units p ` per structure, and not containing a garage, shall provide ene sheltered bicycle parking space f'( /u�� , .,N......,'. .SKOm .,ry amv m�.s^'..v .r -- vCV'"► ` o � � xadr��� haelfresA�� 4 �,i/ �1 elftt7y�st Otltslr , � SCnehelteredspae#par 8 l I ✓ �� or�1rLer [COMMENT. It is recommended by the Bicycle Commission that this requirement be a minimum of two sheltered spaces per unit in multi-family residential. The Planning Commission has recommended that it be required at one space per unit. Most cities have a requirement of one sheltered space per multi-family unit.] C. In addition, all uses which require off street parking, except as specifically noted, shall provide one bicycle parking space for every 5 required auto parking spaces. Fractional spaces shall be rounded up to the next whole space. Fifty percent of the bicycle parking spaces required shall be sheltered from the weather. �... and located in proximity to the uses they are intended to serve. (Ord. 2697 Si, 1993) D. Al public and commercial parking lots and parking structures shall provide a minimum of one bicycle parking space for every five auto parking spaces. E. Elementary, Junior High, Middle and High Schools shall provide one sheltered bicycle parking space for every ter�� � students. F. Colleges, universities, and trade schools shall provide one bicycle parking space for every five required auto parking spaces, of which one half is to be sheltered. G. No bicycle parking spaces required by this standard shall be rented or leased, however, a refundable deposit fee may be charged. This does not preclude a bike parking rental business. Off-Street Parking Revisions Staff Draft 1.3 January 12, 1996 Page 7 H. 0 of the value ef the Iand and StFUEAUFes as deteFmined by the jaeksen GeLinty AssesseF, will be FeqUiFed te file a Staff Adviser- 1'1`be"�equt red�blc�ycteT�arktr�c�",f�ci'yities shall be ca �trt�efed2wheCt"� �,�t3�u��� . �estclentiai b�i�ding�si�dwelling tszaltered oraenlarg�d b�tie addit;q�t gr�creafi���pi c7weilirig units, or�,vhen`a tlon res�dentiai use,is trl"tenstfied by the addrt�t�t�;+af#Iq�r space; seating, capacity; or chahge �n use•; I. Bicycle Parking Design Standards 1. The salient concern is that bicycle parking be visible and convenient to cyclists and that it provides sufficient security from theft and damage. 2. Bicycle parking requirements can be met in any of the following ways: a. Providing a bicycle storage room, bicycle lockers, or racks inside the building. b. Providing bicycle lockers or racks in an accessory parking structure, underneath an awning or marquee, or outside the main building. c. Providing bicycle racks on the public right of way. This must be approved by City of Ashland Public Works Department. d. Providing secure storage space inside the building. 3. paFkiR� All required ext�nt�r bicycle parking sha11 be 1 �cated on site within 50 #eet of well used en,�t�a des and not farther frorrl xhe Entrance than the clos est motor vehteiepartng ;pace bicycle parl<rng shall have direct access.tc both the1�bhx7ghi3nf Way and to the main entrance of the pnnctpal use For#aeilittesvrlt [11ttle t5ui(diric�s, building entrances or parking lots (such as aol(eew ery bicycle parking shalitbeclocated in areas t7# � greatet use anc# ctnsYy •___Y:.:.,w.H:::. ..::::._,:. K.<..wH .<. ....,..,.. <.,. .,..w.ww.:.....,...m.:........M.: .:w,.(uu,<.ui:�`.'..;;<,S�.F.:;...AUa:v�<av�<:, 011•-Street Parking Revisions Staff Draft 1.3 January 12, 1996 Page 8 [COMMENT. This change objectively clarifies "convenient as auto par Icing" in a way that is clearer to applicants when developing plans, and for staff when reviewing applications.] 4. Required bicycle parking spaces located out of doors shall be visible enough to provide secures Lidhttng shall bee pro ad Icy le9paK{cW eakscl that atl taetfiEiesSarQtfloroughly alltrrllnatednct �fr�a� a�fjaG� F waikways�r moiol�vehic�eNparking lotstdunng all#1o�u'rsyctf;use�13icycle parkmgs�tall,�e.at le�st;as,well lit as aut�rnpbile parking; 5. An aisle for bicycle maneuvering shall be provided and maintained beside or-between each row of bicycle parking. This aisle `hall be at leas` 6 fe wide Bicycle parking shall be tlesigned an accord wtth the 11' traiions used t. f4C the ainpiementatipn.of this chapter (Figure 1$ 9 ), 1. 6. Each required bicycle parking space shall be accessible without moving another bicycle. 7. Areas set aside for required bicycle parking shall be clearly marked and reserved for bicycle parking only. 8 Parking spaces configured as indicated m Figure 18 99 meet ail tequirements of this chapter and;is the preferred design; {Commercial bike lockers are acceptable according to manufacturer's specifications.} A bicycle parking space located �QS. of a bwldmg'for employee Take per mg M. shall be a minimum of six feet long by 3 feet wide by 4 feet high;unless adequate room is provlded to allow configuration as mited 9. Sheltered parking shall mean protected from all preciptationxand must include l;he�t�nunum prAteetlon coverages stlown 1n Figur�e��� Y,,"1,8 92. ifl Bicycle parking shalt t1e located to minimize the possii3�i#ynfya'epidental damage to either bicycles<or,racks Where needed, bar�'»rs sh�ltahe: tnstatled ......................... 1Ycyff B�cytcle Tarlting lt r�gFlmpede or create=s haz&rx� oedestfafiis #teyyshall �tbe lacaSectb>as to wolates?ris�on clearansfandaresk� Bircleparkttng facilies�Shouttl be harmpnious wifh 3t� lt=efi �lanlc9r rittbta}h tn�color and design Facilities sfioultl be 1rlcorporated whenevepossitite trt#ti building design qr s#;feet furniture Off-Street Parking Revisions Staff Draft 1.3 January 12, 1996 Page 9 /o I J. Bicycle Parking Rack Standards 1 I.AII required bfcycle parking rackslnstalIerI.shall,tneefsthaandr�ad"ual�ra speofficatlans sht�wn 1n Ffgure ti8 92 ' Sfnc�le and mu�ttplea�f�ak Jnstalla}ions shall GotlfArm with theFminirnurn Glearancs=StanciartlSSYlgv tl I~agurer, ;x,� 'I� 9��3.�1ter��ttygs to the above§sta�car�t;may?4kae�app��vaedli ,,,s review by the Bey�le Commission and apprt��a1 !�ath��'taff >�cfvis>ar #�lternatUes shalj otinform with all:other appUcable standards of t�1s seG6an` Bicycle parking racks or lockers shall be anchored securely. [COMMENT.- The original recommendation from the Bicycle Commission was to only use the "inverted U" as the bicycle parking rack for Ashland. After review by the Planning Commission, the section allowing alternatives was inserted, giving options to the applicant for other bike parking racks. However, it will be clear to applicants that the preferred design of bike parking is the inverted "U" in the layout indicated.] 2. The intent of this Subsection is to ensure that required bicycle racks are designed so that bicycles may be securely locked to them without undue inconvenience and will be reasonably safeguarded from intentional or accidental damage. a. Bicycle racks shall hold bicycles securely by means of the frame. The frame shall be supported so that the bicycle cannot be pushed or fall to one side in a manner that will damage the wheels. b. Bicycle racks shall accommodate: i. Locking the frame and both wheels to the rack with a high- security U-shaped shackle lock, if the bicyclists removes the front wheel; and ii. Locking the frame and one wheel to the rack with a high- security U-shaped shackle lock, if the bicyclists leaves both wheels on the bicycle; and iii.Locking the frame and both wheels to the rack with a chain or cable not longer than 6 feet without removal of the front wheel. Pavmg epd Surfacing Outdol7r b�Gycle Or 10 tdGfl�ttea s Il b�f surfaced in tie same manner as,the automt*mile parkfng lea yor vt±ifEi Orr-Street Parking Revisions Staff Draft 1.3 January 12, 1996 Page 10 Mow �i��� �� "` 4th3 � . (Ord. 2614, 1991) 18.92.050 Compact Car Parking. Up to weer o of the total ''°fl�goknfe parking spaces in a parking lot may be designated for compact cars. Minimum dimensions for compact spaces shall be eight by sixteen (8 x 16) feet. Such spaces shall be signed armor the space painted with the words "Compact Car Only." [COMMENT. Staff is recommending that the percentage of compact car parking spaces be increased from 40% to 50%. Approximately 75% of all cars built in 1994 would 5t with the compact parking standards. We believe that this will allow for a more efficient use of parking areas.] 18.92.055 Variances for Commercial Buildings in the Historic District. In order to preserve existing structures within the Ashland Historic District, while permitting the redevelopment of property to its highest commercial use, a variance of up to fi€tY450 0/0) ' "` pereepf of the required &k?��v��f� arkin g may be granted to commercial uses within the Ashland Historic District as a Type I Variance. It is the intent of this clause to provide as much off-street parking as practical while preserving existing structures and allowing them to develop to their full commercial potential. Additionally, to identify redevelopment of existing commercial and residential buildings for commercial use within the Ashland Historic District as an exceptional circumstance and unusual hardship for the purposes of granting a variance. 18.92.060 Limitations, Location. Use of Facilities. A. Location. Except for single and two-family dwellings, required �1 parking facilities may be located on another parcel of land, provided said parcel is within 200 feet of the use it is intended to serve. The distance from the parking lot to the use shall be measured in walking distance from the nearest parking space to an access to the building housing the use, along a sidewalk or other pedestrian Off-Street Parking Revisions Staff Draft 1.3 January 12, 1996 Page 11 path separated from street traffic. Such right to use the off-site parking must be evidenced by a deed, lease,,easement, or similar written instrument establishing such use, for the duration of the use. B. Except as allowed in 18.92.060 F. and except in the M-Industrial District, required ON arking shall not be located in a required front and side yard setback area abutting a public street, except alleys. C. Mixed Uses. In the event that several users occupy a single structure or parcel of land, the total requirements for off-street Otefoiai('earking shall be the sum of the requirements for the several uses computed separately unless it can be shown that the peak parking demands are offset. In such case the Staff Advisor may reduce the total requirements accordingly, but not by more than twenty five('260,61 ��5A1 [COMMENT. From our experiences over the last several years. Staff has found that uses occupying a single structure that overlap in parking demand (such as a restaurant and professional office) actually result in a lesser parking demand that was credited by the previous 25% reduction. ft is our opinion that the 35% is still a conservative figure. while still providing added parking flexibility.] D. Joint Use of Facilities. Required parking facilities of twe-(2) or more uses, structures, or parcels of land may be satisfied by the same parking facilities used jointly, to the extent that it can be shown by the owners or operators that the need for the facilities does not materially overlap (e.g., uses primarily of a daytime v. nighttime nature) and provided that such right of joint use is evidenced by a deed, lease, contract, or similar written instrument establishing such joint use. E. Availability of Facilities. autor�o`b'ilea d� 5tte parking shall be ity � .,,w. , w available for parking ef epeFable passengeF Yehieles of residents, customers and employees only, and shall not be used for the storage or display of vehicles or materials. F. In all residential zones, all off-street parking of automobiles, trucks, trailers and recreational vehicles in the front yard shall be limited to a contiguous area which is no more than twenty4ke-(250kj�of the area of the front yard, or a contiguous area tweAV-five-(25) feet wide and the depth of the front yard, whichever is greater. Since parking in violation of this section is occasional in nature, and is incidental to the primary use of the site, no vested rights are deemed to exist and violations of this section are not subject to the protection of the nonconforming use sections of this ordinance. However, a 24-hour warning notice of violation shall be provided prior to the issuance of a citation to appear in Off-Street Parking Revisions Staff Draft 1.3 January 12, 1996 Page 12 �3 Municipal Court, and it shall be rebuttably presumed that the vehicle was parked with permission of the person in control of the property. Subsequent violations shall not require a warning notice. (Ord. 2320, 1984) 18.92.070 Design Requirements. A. Size and Access. All required parking areas shall be designed in accordance with the parking layout chart at the end of this Chapter. Ali-p-harking spaces shall be a minimum of i�ae�y eEgf}tec�a-(9 x 18) feet F2XG"pi# t to Q° Ofi ih . e pet pwecss r and5r��tt��f i 92 t1 fl and shall have a-t%-' foot back-up space except where parking is angled, and except as pefmi•ted Seetien 48.92.959. [COMMENT.• As cars have become smaller, not only does that allow for a greater number of compact spaces to be utilized, but it also indicates that the overafi widths of cars has been reduced, perhaps suggesting that the standard space width could be reduced from 9' to 8.5'. Research from the 1960's and 1980's indicates that most cars from those time periods could deal with 8.5' parking space widths. Staff has not proposed to narrow the standards parking space width at this time, but the Commission may wish to consider such an amendment.] B. Driveways and Turn-Arounds. Driveways and turn-arounds providing access to parking areas shall conform to the following provisions: 1. A driveway for a single dwelling shall have a minimum width of nine {9} feet, and a shared driveway serving two Wunits shall have a width of twelve J1 2} feet. 2• Exeept fGF a single er twe fami ly dwelling, gFGUPsL_ aCii'.,hr:. .' of more than €+v&JW., e e parking spaces per lot shall be provided with adequate aisles or turn-around areas so that all.vehicles may enter the street in a forward manner. 3. Exeept feF rye r a as X more than AR five-(3}-5Sn arking spaces shall be served by a driveways design-and constructed to facilitate the flow of traffic on or off the site, with due regard to pedestrian and vehicle safety, and shall be clearly and permanently marked and defined. Pr MN N I s( atl e�er 68M," rc(rtuevray 2 feet n wig# in ne ease shall two �.P.Fay and Off-Street Parking Revisions Staff Draft 1.3 January 12, 1996 Page 13 4 Shared Lise,df Dnvevraysantl-:Curb Cats< a:�3eyeloprnents �ublect to a planntc�phactrs�n�gf��nr��ol�s���ax�ert ;•.,y n , x a ; . s ° 2sF �k 3"r a�[L�Cn .sr either by�rntnbr tarty partition gar sub�lty�ion,tslt�Gfi�nitt�mt the nUmber�if dr,vewa Flntersections with #reets�y°x�ie;�r�se��affaared dctus�ruays�wtth rad�alrung=lots where��eastbie.�lr��v`��s�=sh�l� cJ.:rlvevvayS be closer'tftan 24 feet as�meastafet� ft`q� �h6 bgttCtf#3'C1gl'�tl't�'. existing a propaaed apron wings of theIrlvewaypproac _ ' a. b Plans #i7r prflpsrty being: partitioned orrsubdiv�dpd4or fo>��rsit�Itt=family cleveloprnents shall I�dicafe how driveway,r,tersectians�vst}t sheets Nave been minimized through the use taf Shared�r�veways4�nt! stlatl' Qicate all necessary access easements c Developments subject to a planpmg action shall remove aLI curb cuts and Inveway approaches notshown t0 be necessary for existing iirtprovert ents or the proposed development Cuts and approaches shall be replaced with standard curb gutt er t)r sidewalk as appropriate Ali replacement shall be done under permit of ti e: Engineering pivisorJ; [COMMENT. One of the main issues affecting the pedestrian enironment is the abundance of curb cuts and driveway approaches along a street. Reducing the total number of these access points will result in a more continuous and easily walked sidewalk. Further, each driveway access point is a "friction point" on the street for automobile flow. The more driveways, the greater opportunities for congestion, the lower the capacity of the street to accommodate cars. This change in the ordinance will assist the staff in ensuring that new developments combine driveways whenever possible, and that unused curb cuts are removed when it is determined that new developent will not use them.) C. Vertical Clearances. Driveways, aisles, turn-around areas and ramps shall have a minimum vertical clearance of 13'6" for their entire length and width. D. Vision Clearance. No signs, structures or vegetation in excess of two and one- half (24/2) feet in height shall be placed in the vision clearance area. The vision clearance area is the triangle formed by a line connecting points W&N4yAYe-(25) feet from the intersection of property lines. In the case of an intersection involving an alley and a street, the triangle is formed by a line connecting points ten (10) feet along the alley and twenty-five {25) feet along the street. When the angle of intersection between the street and the alley is less than t#44H30) degrees, the distance shall be twenty-€iv"25) feet. No signs, structures or vegetation or portion Off-Street Parking Revisions Staff Draft 1.3 January 12, 1996 Page 14 �S thereof shall be erected within ten (10) feet of driveways unless the same is less than two and one-half (2/2) eet in height. The vision clearance standards established by this section are not subject to the Variance section of this title. E. Development and Maintenance. The development and maintenance as provided below, shall apply in all cases, except singled twe-family dwellings. 1. Paving. All required parking areas, aisles, turn-arounds and driveways shall be paved with concrete, asphaltic or comparable surfacing; constructed to standards on file in the office of the City Engineer. 2. Drainage. All required parking areas, aisles and turn-arounds shall have provisions made for the on-site collection of drainage waters to eliminate sheet flow of such waters onto sidewalks, public rights-of-way, and abutting private property. 3. Driveway approaches. Approaches shall be paved with concrete surfacing constructed to standards on file in the office of the City Engineer. 4. Marking. Parking lots of more than Rs' n spaces shall have all spaces permanently and clearly marked. 5. Wheel stops. Wheel stops shall be a minimum of four (4)-inches in height and width and six {6j-feet in length. They shall be firmly attached to the ground and so constructed as to withstand normal wear. Wheel stops shall be provided where appropriate for all spaces abutting property lines, buildings, landscaping, and no vehicle shall overhang a public right-of-way. 6. Walls and Hedges. a. Where parking abuts upon a street, a decorative masonry wall or evergreen hedge screen of thiFty-to ferty-twe-(30-42) inches in height and a minimum of 12" in width shall be established parallel to and not nearer than two (2)-feet from the right-of-way line. Screen planting shall be of such size and number to provide the required screening within twelve{12) months after installation. The area between the wall or hedge and street line shall be landscaped. All vegetation shall be adequately maintained by a permanent irrigation system, and said wall or hedge shall be maintained in good condition. The required wall or screening shall be designed to allow for free access to the site and sidewalk by pedestrians. Off-Street Parking Revisions Staff Draft 1.3 January 12, 1996 Page 15 b. In all zones, except single-family zones, where parking facilities or driveways are located adjacent to residential or agricultural zones, school yards, or like institutions, a sight-obscuring fence, wall, or evergreen hedge not less than five fS)-feet, nor more than six Wfeet high shall be provided on the property line as measured from the high grade side. Said wall, fence or hedge shall be reduced to 30 inches within required setback area, or within tea410) feet of street property lines, and shall be maintained in good condition. Screen plantings shall be of such size and number to provide the required screening within twelve (123 months after installation. Adequate provisions shall be made to protect walls, fences or plant materials from being damaged by vehicles using said parking areas. 7. Landscaping. In all zones, all parking facilities shall include landscaping to cover not less than seven (7%) of the area devoted to outdoor parking facilities, including the landscaping required in subdivision 6(a) above. Said landscaping shall be uniformly distributed throughout the parking area, be provided with irrigation facilities and protective curbs or raised wood headers. It may consist of trees, plus shrubs, ground cover or related material. A minimum of one f4-)-tree per seven {7l3-parking,spaces is required. 8. Lighting of parking areas within o,.eR2100) feet of property in residential zones shall be directed into or on the site and away from property lines such that the light element shall not be directly visible from abutting residential property. 18.92.080 Construction. The required parking facilities, including design standards, shall be installed prior to a release of a certificate of use and occupancy or a release of utilities, and shall be permanently maintained as a condition of use. However, the Building Official may, unless otherwise directed by the Planning Commission or Staff Advisor, release a temporary certificate of use and occupancy and a temporary release of utilities before the installation of said facilities provided: (1) there is proof that the owner has entered into a contract with a reputable installer for the completion of the parking, including design standards, with a specified time, and that there remains nothing for the owner to do prior to installation; or (2) the owner has posted a satisfactory performance bond to ensure the installation of said parking facilities within a specified time. 18.92.090 Alterations and Enlargements. The required parking facilities shall be constructed when an existing building or dwelling is altered or enlarged by the addition or creation of guest rooms or dwelling units, or when a use is intensified by the addition of floor space, seating capacity, or change in use. Off-Street Parking Revisions Staff Draft 1.3 January 12, 1996 Page 16 �7 x..m vxx-ic<czzec �( 5161l—Ofz.20-!oD •. ' •�c• �5s1 � +LrT� . nm••JL oR2o-.ro D • b PGtAP�LEp W/ SI,; WARNING AID (t` r) lobOT -a ��� 4tPAIN1"CDS1�iP�`- Utz AcGgss A15M FBI vAN AcoE�ssll5le SrANDARD 5PAa 51NGL� AGG�a�I�L� pAiZkING 5p/�G� IF OIJ(;ACGESSI6f E PA1=KIhl6_5PAGX-- 15 MZO"M7,Ir 5"U M 51014(oizso--(o) Md�ll� I tw SrAWPAPP 5PAr-E PAM W W t 51GN(Ok�-tee). UAFL-A�pS91gl , SPAGF, CAN ICE USW 6Y ANY VWIC4Z W" P dMv b15�0l.ED Pr�Mli: Oft'-Street Packing Revisions Staff Draft 1.2 October 19, 1995 Page 17 �E SIGµ— 01220-66 vex-•cccsz t•.c K.FjIGN—OJZ'!1J- !oD - ' GGG 0i5L Ro TE CUI213 tp2^HP W/ DET GrA6LB 1,,akI3IN& Oi�20-6f3 D ' • Ok20 G6 •, ===J2 C- W40j- � 3o Tyr 1 Mug (Tyr)AcoE55, `} PAI4TEt2 C5)}� AISLE S7W PE9 tom; Z -'• Al 2 U1 DL i ��Il1 1vl gl_on q!os BI-oti VAN—ACGE551� rol-oll SfANbAV.b sf'PGE bOM3M .A6Cr eSIgLX PAMI-145' ePA65 oNE IACI- 5sIDL; tlAl4d" spy MUST BE VESIC-KA7ED 'VAW-AGGE6GI5M:T+IB cgVW-spAGE �I G>aN gE VfUz V�.N-p�GGgG16LE olz STANDf� PAIZ14WG 6PAGE- • VAU- 5516L!✓ S�A,(x SMALL. AAVE AN ADDrrk*�L. 51GN(Ok2o-6b) MOUM-EP 13I.ok lVt 6rANDARp 5PA , PAkKJNC> SICyNCotZ2o-�t3), • VA14-A6,(,E55115M SPACS CAN i3E UNb BY ANY VWIGLE WITH A DMA/ VI5AV.LED PEf=Mir, Off-Street Parking Revisions Staff Draft 1.2 October 19, 1995 Page 18 i /9 Bike parking rack ragout benign z Far—fa#Oar Vie MaanertgArea Behvem FarkN rx" 4 m i 9" Neaast 06budim Off-Sheet Parking Revisions Staff Draft 1.2 October 19, 1995 Page 19 40 Covered Pike Parking. n �m�ar Ear C,o,,x / Off-Street Parking Revisions Staff Draft 1.2 October 19, 1995 Page 20 v -� m m Off-Street Parldng Revisions Staff Daft 1.2 October 19, 1995 Page 21 I Y' Ce�f 7}V�•�� � •� �� .�aKy..Y _ Off,Street Parking Revisions Staff Draft 1.2 October 19, 1995 Page 22 RESOLUTION NO. 96- A RESOLUTION CALLING A SPECIAL ELECTION ON MAY 21, 1996, IN THE CITY OF ASHLAND FOR THE PURPOSES OF SUBMITTING TO THE VOTERS OF THE CITY A MEASURE FOR A THREE-YEAR SERIAL TAX RATE LEVY TO PROVIDE FUNDS FOR THE OPERATION AND MAINTENANCE OF THE CITY SWIMMING POOL PROGRAM AND RECREATION FACILITIES; WITH THE LEVY TO BE ASSESSED BEYOND THAT NOW AUTHORIZED BY ARTICLE XI, SECTION 11, OF THE OREGON CONSTITUTION. BE IT RESOLVED BY THE CITY OF ASHLAND AS FOLLOWS: SECTION 1. A Special Election Is called to be held In the city of Ashland. Oregon, on May 21, 1996, at which election there shall be referred to the voters for their adoption or rejection the following proposed measure: CAPTION: THREE-YEAR SWIMMING POOL AND RECREATION FACILITY MAINTENANCE SERIAL LEVY. QUESTION: Shall Ashland levy 106 per thousand dollars assessed value to operate swimming pod programs and maintain recreation facilities beginning 1996-1997? EXPLANATION: This measure authorizes a maximum levy of ten cents (106) per thousand dollars of true cash value of taxable property to permit swimming pod program fees to be at a reasonable price and to provide maintenance of recreation facilities. It Is estimated that a levy of 106 per thousand dollars of assessed value would provide$114,000 In 1996-97, $118,500 in 1997-998, and $123,300 In 1998-99. The tax levy Is subject to the other governmental limits of Section 11 b, Article XI, of the Oregon Constitution. SECTION 2. The city recorder Is requested and directed to give due notice of such special election as provided in the laws of the State of Oregon and the charter and ordinances of the City of Ashland, Oregon. The foregoing resolution was READ and DULY ADOPTED at a regular meeting of the City Council of the City of Ashland on the day of . 1996. Barbara Chrlstensen,.City Recorder SIGNED and APPROVED this day of . 1996. Catherine M. Golden, Mayor Reviewed as to form: e4 Paul Nolte, City Attorney PAGE 1-RESOLUTION b a�pm.wa.a gr�pf ASh`''•,• �trp0 January 29, 1996 �1 Q: Mayor and City Council r ram: James H. Olson Acting Public Works Director p$jahjgj& Proposed L.I.D. - Improvement of Tolman Creek Road from Railroad to Siskiyou Boulevard I. GENERAL INFORMATION: During the past year the engineering and planning staff have conducted several neighborhood meetings and informational conf=i es aimed at forting a Local Improvement District(L.I.D.)to neconstnxt Tolman Creek Road from the railroad to Siskiyou Boulevard. The process was first initiated through a request from Bellview School and the Bellview Parent Teacher Organization (PTO) as a concern for school children walking along the street. H. PROPOSED IMPROVEMENT: To meet the needs of the neighborhood, and the general public, the street design was based on the following conditions: A. Lane Composition: 1. West Bike Lane 6 Feet 2. Two Travel Lanes 20 Feet 3. East Bike Lane 6 Feet Total Width 32 Feet B. Sidewalk Configuration: 1. Sidewalk Location West Side Only 2. Sidewalk Width 4 Feet 3. Parkrow Width 4 - 8 Feet C. Pavement Structure: 1. Overlay Existing Pavement 2 - 3 Inches 2. Existing Pavement Width 32 Feet PAGE 1-(c:euginmAGd\tohm .Mm) D. On-street Parking None E. Other Required Improvements: 1. Storm Drain Construction 2. Irrigation Pipeline Construction Basically, the project will provide for curbs and gutters on both sides of the street by filling in the drainage ditches and installing a piped storm drain system. The street will be-virtually the same width as now exists and will, by neighborhood preference, provide no on-street parking. 'A sidewalk is proposed for the west side which will _. . meander somewhat to avoid tree removal. In most instances a four to eight foot wide parkrow will be maintained between the walk and the curb. All intersections will be equipped with handicap access ramps and painted crosswalks III. PROPOSED ASSESSMENT: The required "in favor" votes for this project are a result of pre-paving agreements representing 52.6% of the total assessment units. O.D.O.T. has also expressed a desire to support the L.I.D. which increases the percentage to 61.4%. The total estimated cost of the project is $324,640. Three methods of assessment were proposed: 1) The front foot method ($70.00/front foot); 2) Area method ($6,031.00/acre); and 3) A combination of the two previous methods with the assessment based half on frontage and half on area. The neighborhood choice was for the latter option as shown on attached proposal No. 1. A second proposal was requested for Council consideration by several owners of property on the east side of the street. This proposal exempts from the assessment area, all that land lying east of Hamilton Creek, since much of this area has a riparian open space requirement. This option, referred to as Proposal No. 2, should be addressed at the Public Hearing. IV. REQUEST: It is recommended that at the February 6, 1996 City Council meeting the attached resolution setting a public hearing date to form an L.I.D. for the reconstruction of Tolman Creek Road from the railroad to Siskiyou Boulevard be approved. cc: Brian Almquist Paul Nolte John McJaughlin Attach: Resolution with Exhibit "A" (proposal No. 1) Map Typical Sections Construction Estimate Proposal No. 2 listing alternate costs per lot. PAGE 2-to:�6rttatton n.Man) RESOLUTION NO. 96- A RESOLUTION OF INTENTION TO PROVIDE FOR IMPROVEMENTS TO TOLMAN CREEK ROAD BETWEEN THE C.O.&P. RAILROAD AND SISKIYOU BOULEVARD CONSISTING OF PAVING, CURBS, GUTTERS, - -- STORM DRAIN, AND SIDEWALK, AND SETTING;A PUBLIC HEARING =- THE CITY OF ASHLAND RESOLVES AS FOLLOWS: SECTION 1. It is the intention of the Council to undertake the improvement described as follows: "Improvements to Tolman Creek Road consisting of paving, curbs, gutters, sidewalks and storm drain." SECTION 2. The description of the boundaries of the Local Improvement District (L.I.D.) to be assessed for this improvement is: "All those lots accessing off Tolman Creek Road between the C.O.&P. Railroad and Siskiyou Boulevard as depicted on the map attached to Exhibit "A,r SECTION 3. The amount of the estimated cost of the improvement made by the City Engineer and the proposed allocation of the cost among the owners of the properties to be specially benefitted is: "Such improvements will be in accordance with costs estimated to be $324,640.00, of which all will be paid by special assessments on benefitted properties. Costs will be allocated based half on a frontage measure of approximately $35.00 per front foot of each lot and half on an area measure of approximately $3,015.50 per acre. SECTION 4. The Council will hold a Public Hearing in the City Council Chambers, Ashland Civic Center, 1175 East Main Street on March 19, 1996 at 7:00 p.m., at which time and place the owners of the benefitted properties may appear or submit written comments prior to, or at the hearing, as to why the improvement should not be constructed or why the benefitted properties should not be assessed in the manner proposed. SECTION 5. The City Recorder is directed to serve notice to the property owners by publishing a notice of the Public Hearing once in the Daily Tidings, not less than thirty days prior to the hearing, and by mailing copies of the notice by first class mail to the owners of each lot benefitted by the proposed improvement as shown on the latest tax and assessment roll. The notice shall be in the form of Exhibit "A" attached to this Resolution. PAGE 1-(c:enpineer\1id\to1m.n.R.) 4 This Resolution was read by title only in accordance with Ashland Municipal Code §2.04.090; duly PASSED and ADOPTED this day of 1996. Barbara Christensen, City Recorder SIGNED and APPROVED this day of , 1996. Catherine M. Golden, Mayor sewed as t form: Paul Nolte, City Attorney PAGE 2-(cengin.w%1idlto1man.Re ) 1 EXHIBIT "A" =..- NOTICE OF PUBLIC HEARING. _. -- The City Council of the City Ashland will meet on-March 19, 1996 at 7:00 p.m. in the - -- . Council Chambers, 1175 East Main Street, to hold a-Public Hearing to consider the - = formation of a Local Improvement District (L.I.D.) as follows:_ NATURE OF IMPROVEMENT: "To improve Tolman Creek Road between the C.O.&P. Railroad and Siskiyou Boulevard with paving, curbs, gutters, sidewalks and storm drains." BENEFITTED PROPERTY: "All those lots accessing Tolman Creek Road between the C.O.&P. Railroad and Siskiyou Boulevard as depicted on the attached map" ESTIMATED COST: 'The estimated cost of these improvements is $326,640.00 all of which will be paid by special assessments on benefitted properties. Costs will be allocated based half on a frontage measure of approximately $35.00 per front foot of each lot and half on an area measure of approximately $3,015.50/acre. The specific proposed assessment for each lot is contained on the attached exhibit." Additional information regarding the proposed improvement or method of assessment may be obtained at the City of Ashland Engineering Division, 271h North Main, Ashland, Oregon, telephone number 488-5347, weekdays during the hours of 8:00 a.m. to 4:30 p.m. All affected property owners may appear at the hearing or submit written comments prior to, or at the hearing, as to why the streets should not be improved or why the benefitted properties should be assessed in the manner proposed. 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EH (A (A <A (A (A N M co O J O O N N I, N O M M M N M (D M M M f, V n ([ OR OD N OR N N N r r O M OD g M M Cl M Y to M n M N N N r M � V (n N N M to Co O) N N OD N r M CO M N OD M a M O Nr, V N M co O (D O OD O M n n O) r M V O? co n M T M p T T EA 69 69 T L , T (O V 69 Vy r V) (fl In 69 (A fA fA fA fH 1.9 N 69 69 E O O N 0 0 0 0 0 0 0 0 0 0 0 0 0 T O) 00 w r M M O O O O O O O O N O f.- O O r M r 7 0 0 00 0 0 0 0 m C (V N 2 In L6 M v (n tz v v V (N 49 N O OD (6 0) fD W. 49 K) U), , ,( fl (A 69 (A (9 W N ,a M O) f9 y O CL T T T T T T T T T T r T T T T mm M M M M M M M M M M M M M M CL 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 (O (O (O M (O 07 M M OD M M M (O M M M 0 fA ffl fA 69 ffl ffl (A fA (fl fA fA (A EH (fl fA 69 CD r O E 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 (n y N N h N 0 M M M N M O M M M N IT r w N N r N (n N r N r r T r M n N r N O O N O O M 0 0 0 O O O O O O r C4 O U 0 J 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 C 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 o 6969 � r9t0 � r1nNn � n6% 69to (� to fA (A EA ffl EA ffl EA EA to fA (fl b9 69 to EA Mn 0 O) 0 0 0 O O O O O O O O O O O O O M C 0 0 0 0 OD N 0 0 0 0 0 0 0 0 (D O w O O v 07 N 0 0 0 0 00 0 0 O N N n N ui N N 0' (n co, O O (A O O r O M N N a N V O (O (O C N N N T r r (MD .a R C W '6 c J L O N M O r O r 0 Q r N O r 0 0 0 0 0 0 0 0 0 0 0 0 Q 0 0 0 0 O O O O O O O N N M M 0 N N Q 0 0 M O T U U U U U U U U U T U T U T U T U T U T U T U T O) !_ Nr V' V '7 V C V R V IT It V' V '7 V (C 3 u. T W j M I •� " cn w I J I N O U m pr F— O n- N > I +I Y o s N i Q w O I O z O 0 w c - Y V) Y _ O o w Q o J O CK �. +I Qf U a s 7, Z < zo � N Q -i n I, W O M � > LLJ C)!f =f!I IrIIF S N I11 N� L � a s - ._. IS I IF neon eue111=Ul Ienl-ITk Z O C) a •� LLJ > N J � � J � Q O >CL-- Z) e I N +i o (/) i � Q rn w 0 If O N a C� c ¢ I Y p F o IM � O W I Q) CY I I IF +i J � N Z Q 1� Q IE .� IF J r) - O p� II LLJ N W WEI, n l lr I�E-1 I I-i, 11615= Ti=1 I�Tr1 3 IAII Mir � fni \ IIIT_ i w r City of Ashland Department of Public Works - Engineering Division Revised Estimate for Middle Tolman Creek L.I.D. Street: Tolman Creek Road Limits: Siskiyou Bldv. to SPRR Tracks Estimate By: Dennis Ernst Date: Revised September 8, 1995 (J. Olson) GENERAL INFORMATION Length of Project: 2,570 Width of Street: 32' with sidewalk on one side (see typical section) Pavement Design: 3" AC overlay A. ESTIMATED CONSTRUCTION COSTS Total Estimate $337,775.00 B. OTHER (list) Jackson County Participation -$68,820.00 C. TOTAL $ 268,955.00 D. ENGINEERING Q 20% $ 53,791.00 E. PROJECT TOTAL $ 322.746.00 F. Total Assessable Front Footage or Unit of Assessment 4,664.753 ft. G. Assessable Cost per Front Foot or per Unit of Assessment $ 70.00/ft* H. Total 53.515 AC I. Assessable Cost Per Acre $6,031.00/AC* *Rounded up to nearest dollar PAGE 1-(c:eaginar\lid\Wlsisrt.Lid) Y . n r City of Ashland Department of Public Works - Engineering Division Revised Construction Estimate Middle Tolman Creek L.I.D. ITEM NO. ITEM UNITS UNIT PRICE AMOUNT 1 Site work LS LS $30,000.00 2 Culvert & structure removal LS LS $10,000.00 3 Decomposed granite 1,000/CY 12.00/CY $12,000.00 4 6"-0" shale 1,000/CY 15.00/CY $15,000.00 5 3/i"-0" crushed rock 1,000/CY 15;00/CY $15,000.00 6 A.C. paving & patching 1,350 ton 43.00/ton $58,050.00 7 Concrete curb & gutter 41850 LF 7.00/LF $33,950.00 8 Concrete sidewalk 12,500 SF 4.00/SF $50,000.00 9 Storm drain 3,000 LF 23.00/1-F $69,000.00 10 Catch basins 20 EA 650.00/EA $13,000.00 11 Outlet structure 1 EA 1,200.00/EA $1,200.00 12 Trench Excavation (road x-ings) 500 LF 4.00/LF $2,000.00 13 Slurry backfill 200 CY 50.00/CY $10,000.00 14 Manhole adjustment 12 EA 350.00/EA $4,200.00 15 Lamphole adjustment 1 EA 225.00/EA $225.00 16 Valve box adjustment 18 EA 200.00/EA $3,600.00 17 Monument case adjustment 2 EA 200.00/EA $400.00 18 10" Irrigation (PVC) 250 LF 18.00/1,17 $4,500.00 19 Irrigation turnout box 1 EA LS $1,000.00 20 Pavement Marling 7,500LF 0.62/LF $4,650.00 TOTAL AMOUNT $337,775.00 By: D. Ernst Date: Revised September 8, 1995 (J. Olson) PAGE 2 (c: ng nur\lid\IOlsisrt.Lid RESOLUTION NO. A RESOLUTION TO ADD ONE MEMBER TO THE SDC REVIEW COMMITTEE. THE CITY OF ASHLAND RESOLVES AS FOLLOWS: SECTION 1. The review committee established in Resolution 92-13 (two representatives of the homebuilders, two representatives from the public at large, two members of the City Council, and two ex-officio members of the City staff) shall be augmented by one member to represent the Chamber of Commerce. An ex-officio member representing multi-family housing shall also be invited to attend. This resolution was read by title only in accordance with Ashland Municipal Code §2.04.090 duly PASSED and ADOPTED this day of 1996. Barbara Christensen, City Recorder SIGNED and APPROVED this day of , 1996. Catherine M. Golden, Mayor R viewed as to form: ti6& Paul Nolte, City Attorney r M tt C I T Y O F A S H L A N D C I T Y H A L L ASHLAND.OREGON 97520 telephone(code 503)4a2-9211 January 19, 1996 The Honorable Bill Clinton President of the United States The White House 1600 Pennsylvania Avenue, N.W. Washington, D.C. 20500 Dear President Clinton: Over the past few months, the atmosphere surrounding the issue of federal forest management has taken on the same kind of divisiveness, animosity and confusion that prevailed when you visited Portland in 1993 to convene the Forest Conference. We believe that the remarkable promise that your Forest Plan held for a workable resolution was critically undermined by the extraneous provision in this year's rescissions bill that exempted numerous controversial timber sales from applicable environmental laws. We are pleased to hear that you are aware of this problem and intend to propose legislation to rectify it. We write to urge you to seek outright repeal of the exempting provision rather than its selective revision. We believe that the discouraging regression towards the old impasse is not the consequence of any marginal details of the so-called 'salvage' rider; it comes directly from the mandate to selectively ignore existing environmental laws. Those laws have provided a framework for planning, implementing, debating, and arbitrating federal forest issues for two difficult decades, and arbitrarily overriding them was nearly certain to lead to the contentious confusion we are now experiencing. Any legislative proposal that leaves in place a procedural route around existing laws will not solve the present problem. Critics of prevailing environmental laws should perhaps be reminded that they have the option to amend them by introducing specific and straightforward legislation to do so. Some of our constituents have justifiably described the existing rider as the "logging without laws" provision. We hope that you will energetically urge congress to repeal it at the earliest opportunity. Respectfully, Members of the Ashland City Council Catherine M. Golden Mayor Ken Hagen Carole Wheeldon Steve Hauck City Councilor City Councilor City Councilor Brent Thompson Don Laws Susan Reid City Councilor City Councilor City Councilor i JAN 2 2 1 95 i 4111 Morningstar Dr. Huntington Beach CA. 92649 January 17, 1994 Ashland City Council City of Ashland 20 E Main Ashland OR. 97520 Dear Sirs/Mesdames: In 1994 we bought the property at 225 "B" St. and we are in the process of remodeling before taking up residency in the early spring. It has been brought to our attention that a piece of property in the Railroad District is under contention at this time over its use. It is our understanding that the property in question is to be used as an office from which services will be provided for the "homeless" in Ashland. (An oxymoron, no less! ) First, it is our understanding that the city policy is directed towards the development and upgrading of the Historic R.R. District. At this point that old part of the city is either going to regress into an Ashland slum, or the properties will be upgraded to form a well preserved historic district, a source of pride and increased revenue for the city. It cannot go both ways. When we bought 225 "B" St. our plan was to remodel the house, adding a second full bathroom, and build a garage. And this brings us to the second point. Because of the present low evaluation of property in that neighborhood, despite the higher price we paid for the house and lot, we were unable to secure a large enough home improvement loan to finish our construction project. Our project is on hold waiting for some new money. In light of our experience surely the City of Ashland can see how homeless people who are encouraged to congregate on the streets in the district waiting for services will do nothing to enhance property values or the willingness of mortgage lenders to invest there. As we live in Southern California we are well aware of the American tragedy of the "homeless" . Our benign climate attracts such people by the thousands. Over the Holiday Season the Salvation Army in our county aided 32, 000 families. The population of our county, Orange, is a little more than one million and so we can give lots of help. The City of Ashland, population about 17, 000, is going to undertake looking after the homeless. If the program is successful it will take on a life of its own. Is the city prepared to build public toilets and bathhouses? They are sorely needed right now as any resident close to the Community Market can tell you. Where will you locate the "soup kitchens" ? After the city has received state and federal grants to build public housing, where will those projects be built? And as the Ashland community has no need for a large labor force, how will these people find work? The "unemployable" will soon know that there is no danger of being put to work in Ashland. Our experience with the Ashland city government has already shown us that the policy for development for the Railroad District does not seem to be clearly set forth. It is ambivalent at best. The message from the realtors is ' yes, move here, this is a wonderful town." The city says "yes,but first you must submit your plans to the Historic Commission" whose members do not even realize that most of the houses on our street were modest workers houses. (Our house was built in at least 3 phases-in what order we cannot tell) And then new owners are paying for variances on property lines that were set in 13384 when the district was first surveyed. The local contractors laugh and shake their heads, "That' s the way it is in Ashland." And so our vision of our new life in Ashland is somewhat clouded. We do not want to share our neighborhood with the city's guests, the homeless. We want to walk to the theatre unmolested. We want children to play freely on the streets. We don' t want panhandlers on the streets or beggars at our doors. We contribute to food programs, the Salvation Army and volunteer in educational programs. We cannot save the world. Neither can the City of Ashland. It is also our opinion that the City Attorney needs to rethink his role in representing the City of Ashland in this dispute. The City Attorney is paid by the taxpayers. He should disqualify himself. We request that all parties concerned in this matter of property use in the Railroad District consider our viewpoint as set forth in this letter in the same respectful manner in which it is presented. Yo r sincer y, , 'Walter R. r,r?n rte+ 1 �i�y-.• �...%� 1J v L-J --------- DEPARTMENT OF HUMAN RESOURCES January 21, 1996 OREGON YOUTH AUTHORITY Ashland City Counsel Jackson County Attn: Counsel Members 20 E. Main Ashland, Oregon 97520 Dear Sir/Madam: I would like to take this opportunity to introduce myself as the Regional Manager of Oregon Youth Authority (OYA) for the southern region (Josephine, Jackson, Klamath& Lake Co.). Recently,It has come to my attention that some city and county agencies and governments may be unaware of the Department of Oregon Youth Authority. Therefore,I would like to briefly discuss the mission of OYA and the types of youth we serve. As of January 1, 1996, the Oregon Youth Authority, previously known as Juvenile Corrections within Children's Services Division, was officially established as a State Department through legislative action of Senate Bill I. The mission of OYA is to protect the public. To achieve this, we intend upon holding youth offenders accountable by providing swift and consistent sanctions for their actions. Oregon Youth Authority accepts and exercises legal and/or physical custody of youth offenders 12 years of age and over and under 25 years of age. Youth offenders committed to OYA have usually exhausted all community based services and,therefore, require a more restrictive environment. This may include foster care, group care, residential care, state hospital and/or youth correctional facilities. Furthermore,comprehensive Youth Reformation Plans and Treatment Programs are developed supporting the concerns of the community and the victim. Oregon Youth Authority recognizes that juvenile crime is not just a state issue but a local issue as well. Furthermore, addressing juvenile crime will require a concerted effort by all state and local agencies and communities to curve juvenile violence. With this in mind, I would encourage that we promote and maintain open lines of communication, share information and develop partnerships within our region and local communities, so that we may more effectively confront and curtail juvenile violence. 1504 Armory Drive Suite A AA...14. -4 no o-cm f t Page Two January 21, 1996 Therefore, I feel it is imperative that OYA, local agencies and communities work together to meet the needs of the public and ensure their safety.I am willing to meet with you or your constituents any time to discuss issues relating to juvenile offenders or services offered by OYA. I am also available to assist in developing a community plan that confronts juvenile offender behaviors and attends to the needs of the public and their safety. Please feel free to contact me anytime, If I can be of any assistance. You may contact me at(541) 776-6204, ext. 22 Thank you for your attention. Sincerel , �T6hn Beairsto Regional Manager In � ® City COUnciUi`, ' City of augene.- 1tJiJ 777 Pea[LStreet,f3ooa�}05-------- -- Eugene,Oregon 97401-2793 January 25, 1996 (541)687-5010 (541)687-5414 Fax (541)687-5045 TOO Shawn Boles Ashland City Council Pat Farr City of Ashland Kevin Hornbuckle )' Barbara Keller City Hall Tim Laue Nancy Nathanson 20 East Main Street Laurie Swanson Gribskov Ashland, Oregon 97520 Jim Torrey Thank you for a copy of Resolution 96-05, which endorses the proposal to form a National Optimum Population Commission. Your letter was received in the Council offices on January 22, 1996, and copies were forwarded to the Mayor, City Council, and appropriate City staff. The Councilors have requested that staff from Intergovernmental Services respond to your letter, and you should be receiving a response in the near future. Again, thank you for taking the time to write us. If there is any other way that I can be of assistance, please call me at 687-5010. Sincerely, Sue Collins Public Service Officer ICI SDI 1 . Southern Oregon January 24, 1996 Regional Economic Development, Inc. 332 Wa Sixth Slmct Medford.(degon 97501-2711 Mayor Catherine Golden (541)773-8940 and Ashland City Council (800)805-8740 Fu: 779-0953 20 E. Main o-=U:wrtdiEmagick-w Ashland, OR 97520 Dear Mayor Golden: The Jackson - Josephine Regional Strategies Board foresees having at least two vacancies in the near future and the Board would like to let different groups in the Region know about this. The Board would like to get input from the private sector on who you would like to sit on this Board. The Regional Strategies Board makes recommendations to both the Jackson and ukd'-w. the Josephine Boards of Commissioners and they make the actual A&BPfopuder appointments to the Regional Strategies Board. Mail in recommendations to A61 Cd of me with name, address, phone number and past affiliations. Preferred Co. °`"'° B.Commrz+im recommendations would come from the private, rural sector. Please mail Bm Cant Corporulao these recommendations to me or fax to (541) 779-0953 before February 16, � Ro�&e Co. 1996. The Board would like to keep a list of potential candidates for any Eu FBurJllavnbcr Co. c000lPom,Cayof future vacancies, also. Cd A Co Y.Inc. B�`° of°gm. A. If you have any questions, you can call me at (541) 779-2608. Fvn Imwe Bavt of Ortgoo,NA. Gann Pm,Cny of �boncoanry Sincerely, The lob Council lo¢pG Couu Aomak.Px 64 fly A Co-C.. Cheryl � liOu AwoCmm MidfoN,C,of NWfm Mad Tribunc . Stout P""Po" AtU "Co Regional Strategies Coordinator R.p C.*oo:muy Colkge Rog W.Sy,.x.k . S A B I C000.kin Co. Swkve Omgm Sun Colkye US.By U S ATSf C00000 ian lhN Tck t000 Canpaoy NP Nw G. Wotan ow yoga A M .CPAs CITY OF ASHLAND a``' CITY HALL ASHLAND,OREGON 97520 telephone(code 503)492-9211 January 22, 1996 The Honorable John Kitzhaber Governor 254 State Capitol Salem OR 97310-0370 Dear Governor Kitzhaber: I was very sorry to hear about the setback that light rail received last week. As a City Councilor and member of the Transportation Planning Advisory Committee in Ashland, I understand the importance of rail to our future transportation picture. We are poised to propose a multi-faceted transportation center in Ashland adjacent to the rail line. We look forward to promoting both passenger and goods services when the time is right. I am interested in the regional transportation committees you want to form and hope you will consider me or another representative from Ashland. We have a great desire to be a part of the network and a willingness to work diligently on behalf of rail and alternative transportation. Sincerely, Carole Wheeldon Ashland City Council January 16, 1995 JAN 2 0 19% r U �Ls�:iiJJ Police Department 1155 East Main Ashland a Dear Chief Brown: I would like to thank you for all of your help concerning our Martin Luther King March. We appreciated the amount of coverage we received and the attentiveness of the officers. It is so wonderful to work in a town in which there is so much cooperation and support from the community for the schools. The presence of the Police cars and officers not only made it safer but added a feeling of importance to the event for the students. I appreciate the extra time and effort by your department that made the march possible. Thank you, Patricia Scalo Walker School cc: Cathy Golden Brian Almquist l TO:CITY OF ASHLAND 20 EAST MAIN ASHLAND,OR.97520 ATTN: BRIAN ALMQUIST FROM:TAL KAYLOR KAYLOR AND SON ELECT. 3847 SO.PACIFIC HWY. MEDFORD,OR.97501 535-2600 SUBJECT:PETE LOVROVICH DIRECTOR OF ELECTRIC UTILITIES i DEAR SIR;I AM WRITING THIS SHORT NOTE TO LET YOU KNOW OF MY RELATIONSHIP WITH PETE. SOME TIMES IN THE HUSTLE AND BUSTLE OF OUR EVERYDAY JOBS WE SOMETIMES FORGET TO SAY THANK YOU. I MUST TELL YOU THAT PETE,ALONG WITH HIS ENTIRE STAFF AT THE CITY OF ASHLAND ELECT. DEPT. HAVE BEEN MOST HELPFUL ON ALL THE PROJECTS THAT I HAVE WORKED ON. PETE IS ALWAYS WILLING TO ANSWER QUESTIONS ABOUT PROJECTS IN A TIMELY MANOR,WHICH HELPS KEEP THINGS ROLLING ALONG.MY BUSINESS IS VERY COMPETITIVE,AND TIME IS ALWAYS OF THE ESSENCE.PETE AND HIS STAFF HAVE BEEN VERY HELPFUL. I FEEL THE CITY HAS MADE A WISE CHOICE IN THEIR REPLACEMENT OF AL WILL 'S. TIAL 41.OR E ' Regional Planning Contents [Composite Comments] Composite Responses Total 5 t Transportation 4 agree 1. Significant increased ridership of RVTD realizing that this may mean changes in land use patterns and increases in densities. [Higher gasoline prices will drive ridership and little else.] [And/or more bus routes, more frequent service, and reduced fares.] 4 agree 2. Carpooling from county areas into cities; less permitted development in the county if current vehicle trip generation patterns persist. (State/county Issue?] [Two very different points. I agree with both.] 5 agree 3. Purchase of pedestrian and bicycle easements in cities where they will serve to significantly increase probabilities of walking and bicycling being viable forms of transportation; e.g. pedestrian and bicycle easements linking cul de sacs that back up to school grounds to the grounds or that back up to arterials that have neighborhood service type businesses to those centers. 4 agree/1 ? 4. Rail line to Grants Pass realizing that a countywide funding measure likely will have to be submitted to the voters. 5 agree 5. Incentives for increased commercial rail traffic; e.g. rail contract to haul out our countywide recyclables. 3 agree/2 ? 6. Countywide 20 minute bus service although this may mean a countywide tax levy. Ask Steve about this one. [Realizing this is an ultimate goal and will take many years to reach.] 2 agree/2 disagree/1 ? 7. Bus service to Crater lake in the peak summer and winter months even if that means a countywide tax levy. 4 agree 8. Resolution renewed annually that gas tax monies should be freed up for all forms of transportation. [Should be share d.] 3 agree/1 ? 9. That public transportation financial viability is dependent upon having enough potential riders in a given geographical area. The phrase "having enough riders in a given geographical area" can be translated to "greater density". [Or growth?] [But it is also dependent on many other factors.] 2 agree/1 disagree/1 ? 10. Certificate of guarantee by the county that any development in county areas will not increase vehicle trips generated to cities and will not cause air quality problems. [How?] 3 agree/2 ? 11. Appointment by cities of Citizen Carpool Coordinator (not staffed) to lessen intercity vehicle trip generation from Ashland. [Who pays?] 5 agree 12. Site design guidelines that attempt to lessen barriers to walking and bicycling. 1 z [ 1oaJ;a U! SpgMV] •sumolumop Ieuo!1!pen 8ululnlumw jo; dlyspmq 4' V aq 01 sanoid 1!;! tlQtl;o sumleogyow jo; slsanbali 'Y E I/aw2m.p I/auft Z •sali!suap ialnaa8 pun swu8old Ilyu! SLMaw 1!;! uana Slquap! Sl!unwwoo oAiaswd o] sumol uaamtaq sra;;nq 8ulmewai;o aounumumw '£ amse S •SemuaWD 31=0 aeog ay1;o `as!mimpo pun lelaueug '1loddns ponupwo Z aaBe S [•uo!lsanb upuavdoad] I•oH Zumolumop aeom s-4anal/m amAjas Isaw3] •sumolumop pwoq!pep u! 8uotaq saog;o luawmano8 Iuapa; pun alels `Slunoo 'Sqa legl aneydg I august I/aw$e f A l 'malsSs o!ldas pug patpi meap mau amppe lou P 'sme Slunoa u]] sewn Slunoa pun I1!o gloq m saoueurpio gut faossaooy 'El aadmw Z/fie Z wain Slunoo ui lou mq sap!a u! saoueu!plo 8u Hamp Siossaootl zl aadleslp I/awle £ [•sasea amog] qoeglas;o uotlonpag 'It z I /aal$es!P I/auge Z 'pappg aq ueo asow `.(oua!ag;a;o ssa[plugal `pawnsuo6 st puel seaiaym uo!sundxo kmpunoq glmoa8 uegin pug 1!wt1 Sao jo; wmsSs;o gmuTEama '0I b I/awSes1P £ [Llugllnsuoa aleeud jo•llgys seq Slnnoa jl] •walsSs camas 8ug!e;;o aleogpm pans! ,qunoo a si wotp ssalun wain Slunoo m lamas Sl!q;o uo!sualxa agl;o uoq!q!yojd •6 z I/aw2eslp I/awft £ •S1!suap wnwlulw a of uolsuedxa 1!wg Alp 8u!,(L •8 amses!p Z [-no II!nq aq 1gg!uj 11 Inq `sax] •*I!w annbs jad S1!suop wnw!u!w e of uolsuedxa Slepunog g1molg ueglR;o 8uikL I/a.uge f psa!1!a pun Slunoa aaamlaq a]lleq do slag] •gRR 8ulpuedx2 io 8u!xauue aio;aq punt lo; pmu =to n 8mmoys I,uan sop!p:d!o!unw;! suolsuedxa gRR io suotmauue;o muolssnuwoR S1unoR ay1 Sg uogoofag •q aa.2e 1, ['aotlae.id ut lou;t SgeBat anal sl .fpowty s!qy] ppappe act ptnoys punt Slunoa;o spuelsl Idaaxg] •poxmm aq ueo puei ago;aq poet Iguop!ppn jo; paau ma!o g s! ai2y1 1gg1 uop aa8e p I'd•f1•R act pinoM] asn Saepuoaas Iguoq!ppe ay1 io; pannbai s! Bu plied ou Imp os asn luemwop ay1 ia; sasn pax!w m 8uoped 103 uPWD q b Z/aa.>8es?p I famSE Z 8uolied lamas-uo>o; 1!pwo •E as n S spiepuels 8uoIM wnwnnw se Ilam se wnwrnw Z Oman S [ZslgSu Claado.id aju&tjA •spaepunls Snsuap wnwmw se Ilam se wnw!myg 'I am8es!p £/fie Z 4 agree 5. Preservation of farm and forest lands even if it means downzoning. [Upzonineo In cities?] 4 agreell ? 6. Preservation of farm and forest lands even if it means cities have to _ buy development rights in some cases. 4 agree 7. Appeal of county decisions to permit development when cities feel they are adversely affected. [Stupid question- who could disagree?] 4 agree/ 1 ? 8. Insistence by cities that the county follow city site design guidelines if permitting development in Urban Growth Boundaries and appeal of decisions where the guidelines were not followed. Infrastructure and Services 3 agree/2 ? 1. Intergovernmental agreements in UGB areas where cities will provide services at a profit but where it can still be done cheaper than the county can provide_a given service. Comments, additional ideas None (rCwmciBBim�9urvry.1'B I 3 71 --------------------- --..-----_------- DEPARTMENT OF HUMAN RESOURCES January 21, 1996 OREGON YOUTH .AUTHORITY Ashland City Counsel lackson Count% Attn: Counsel Members 20 E. Main Ashland, Oregon 97520 Dear Sir/Madam: I would like to take this opportunity to introduce myself as the Regional Manager of Oregon Youth Authority (OYA) for the southern region(Josephine, Jackson, Klamath & Lake Co.). Recently, It has come to my attention that some city and county agencies and governments may be unaware of the Department of Oregon Youth Authority. Therefore, I would like to briefly discuss the mission of OYA and the types of youth we serve. As of January 1, 1996, the Oregon Youth Authority,previously known as Juvenile Corrections within Children's Services Division, was officially established as a State Department through legislative action of Senate Bill I. The mission of OYA is to protect the public. To achieve this, we intend upon holding youth offenders accountable by providing swift and consistent sanctions for their actions. Oregon Youth Authority accepts and exercises legal and/or physical custody of youth offenders 12 years of age and over and under 25 years of age. Youth offenders committed to OYA have usually exhausted all community based services and,therefore, require a more restrictive environment. This may include foster care,group care,residential care,state hospital and/or youth correctional facilities. Furthermore, comprehensive Youth Reformation Plans and Treatment Programs are developed supporting the concerns of the community and the victim. Oregon Youth Authority recognizes that juvenile crime is not just a state issue but a local issue as well. Furthermore, addressing juvenile crime will require a concerted effort by all state and local agencies and communities to curve juvenile violence. With this in mind, I would encourage that we promote and maintain open lines of communication, share information and develop partnerships within our region and local communities, so that we may more effectively confront and curtail juvenile violence. 1504 Armory Drive Suite A Medford, OR 97501 (503) 776-6204 Page Two January 21, 1996 Therefore, I feel it is imperative that OYA, local agencies and communities work together to meet the needs of the public and ensure their safety. I am willing to meet with you or your constituents any time to discuss issues relating to juvenile offenders or services offered by OYA. I am also available to assist in developing a community plan that confronts juvenile offender behaviors and attends to the needs of the public and their safety. Please feel free to contact me anytime,If I can be of any assistance. You may contact me at (541)776-6204,ext. 22 Thank you for your attention. Sincerel , �hn Beairsto �� Regional Manager Of °4roo� • February 1, 1996 Q� Council r ram: Pam Barlow, PW Admin. Asst. p$JjhjPt#. Bicycle Parking/Locker.-Info ACTION REQUESTED None: For your information regarding bicycle parking options. BACKGROUND Bicycle Commission has asked me to forward the following information to you. The bicycle locker described is an example of a compact, fairly low cost bicycle locker that provides security for a bicycle and has room for coat, helmet and shopping storage. This particular example is in use in Idaho where they are rented on a monthly basis to college students. JAN 16 '96 1002 TETLIN SAPPERS INC. - P.2 SAM ■�C j Bike Locker Sys terns 5149 5060 ONE" n.mW5,10 SUN vbonr(2M W"7" i -F47L•P"390.7937 Price List Vertical Bike Locker - 1 Bike - Vertical Storage V-1 Steel ( 1 Bike) (As Shown in Brochure) $395.00 End Wall 72.00 V-2 Aluminum (1 Bike) (Unpainted) 395.00 End Wall 75.00 V-2 Aluminum (1 Bike) (Powdered Coated Exterior/Painted) 449.00 End Wall 87.00 V-3 Stainless Steel ( 1 Bike) . (Unpainted) 557.76 End Wall (Painted) 117.00 Locks: (Padlocking Handle-Standard) Pop=out T Handle with Circular Key 10.00 Coined Operated Quote SPACE EFFICIENT CONFIGURATIONS INSIDE 90°CORNER HALF CIRCLE 72 (9 ft 6 in X 57 in) - r � 57.. X44 OUTSIDE U.S.Patent Pending 90°CORNER �i �r �I jf�i-iii • Our unique vertical design makes Bike Safe an optimum space efficient parking/storage locker unit. • Bike Safe offers unlimited configurations from a single unit to multiple CIRCLE units that can interlock and can be customized to fit your situation. (9 ft 6 in Diameter) • Durable all metal construction helps prevent theft and vandalism. • Constructed of 18 gauge steel for maximum strength for lasting years of service. • Bike Lockers are Powder Coated, a proven coating application for STRAIGHT LINE (54 in Deep X 44 in durability, rust resistance and low maintenance. for each unit) • 3 Point door locking system. • Door installs to open left or right. • Choice of lock options: Bike owner's own padlock, Keyed lock or Coin operated lock. • Inside ramp for easy loading. Bike free stands on rear tire. • Rear Wheel Stop holds bike in place. • Inside Hangers for accessories or riding gear. • Ships unassembled in a flat box. • Minimum pieces and simple instructions for ease of assembly. • Designed to be secured to concrete, asphalt or wooden surfaces. • Delivery and set-up are optional. • Unpainted and stainless steel are optional. Custom • Eliminates damage caused by bikes being stored in apartments, homes configuration or offices. to fit your specific needs. • Can generate rental income - students, apartment renters, vending. • One year limited warranty. ce Safe • 8149 S. 600 E. - Rexburg, ID 83440 • FAX: (208) 356-7333 - Phone: (208) 356-0744 o l 10 JJ ,�o Bake Safe introduces a new and unique bicycle stop system. As the value and popularity of bicycles increase, does the need for a more theft and vandal proof story system. Bike Safe's vertical locker is not only sp; efficient and easy to use, but built to give many years, secure service. Bike Safe's durable versatility makes it best choice of alternative bicycle parking for corporate s government offices, malls, factories, educational facilit i restaurants, resorts, public facilities, military installatic apartments, and more. Bike Safe's unique design provides the solution. 1i jaitU�r'y 16;!.1 96 JAN 1S 19GS To Ashland City Council: I would like to voice a complaint that has been voiced before, but obviously was not important enough for you to do something about. It is about the post office alleyway, or should I say post office street . No, the slow sign did nothing to better the situation. We have cars going behind our apartments up to at least 30 mph. This is two feet from my back door! On my way to work I have to peek around bushes before stepping in the alley in fear of getting hit. I have almost gotten hit before, because people don' t see you or care. It seems all the city council is concerned with in this town of ours is the tourist and the well off. If any of you had this alleyway two feet behind your house you would have done something about it long ago. Do you care that it is against the law to use an alley as a through street or did you even know that? In the time it has taken me to get this far in my letter at least twelve speeding cars have gone by. I noticed a counter in the alleyway. It should have been obvious from that there is entirely to much traffic driving through. From about 6: 30 am to 6: 30 pm it is almost constant traffic, and even into the early hours of the morning. How hard would it be for you people to listen to us and do something about it? I can understand the postal workers using it, but it is the people going to the post office who do not want to waste the 30 seconds it takes to drive down the one way street and go around. Drivers of the alley are also going so fast that they drive over the sidewalk before they come to a complete stop. The Second street sidewalk is full of pedestrian traffic, including a lot of young children. Is it going to take someone getting injured or killed before you do something about it? I sometimes walk down the middle of the alley if a car is coming to keep them going slow, but the minute they pass they speed up again. You need to think about all the consequences of this alleyway, not just the convenience of people who frequent the post office. Think about the people who have a busy, high speed road two feet from their back door. Thank you for your time, hopefully I can also say thank you for your effort. Sincerely- Bethany K Pierce 276 B St.