HomeMy WebLinkAbout1996-0220 Council Mtg PACKET Important: Any citizen attending council meetings may speak on any item on the agenda, unless it
is the subject of a public hearing which has been closed. If you wish to speak, please fill out the
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AGENDA FOR THE REGULAR MEETING
ASHLAND CITY COUNCIL
February 20, 1996
I. EXECUTIVE SESSION: 6:30 p.m. To consider the acquisition of real property pursuant to
ORS 192.660(1)(e).
II. PLEDGE OF ALLEGIANCE: 7 p.m., Civic Center Council Chambers
III. ROLL CALL
IV. APPROVAL OF MINUTES: Regular meeting minutes of February 6, 1996.
V. CONSENT AGENDA:
1. Minutes of boards, commissions, and committees.
2. Monthly departmental reports for January 1996.
3. City administrator's monthly report for January 1996.
4. Approval for a liquor license for Don Schamanek, dba Chevron Food Mart, 2500 Ashland
Street.
VI. PUBLIC HEARINGS: (Testimony limited to 5 minutes per speaker. • Hearing must conclude
by 9:30 p.m. or be continued.)
1. Continuation of Request of Councilor Hagen for the Council to consider an appeal from a
decision of the Planning Commission on Planning Action No. 95-131, a request for a site
review to construct a heafth,pa residential units located at 665 and 685 °A° Street.
150 2. Revision of sewer rates an resolution dopting proposed schedule of rates.
VII. PUBLIC FORUM: Business from the audience not included on the agenda. (Limited to 5
minutes per speaker and 15 minutes total.)
VIII. UNFINISHED BUSINESS: uflm� aati�cacjc�ca ��gca5 �cL�5
� 0 1. Committee process for allocation of CBDG funds./
IX. NEW AND MISCELLANEOUS BUSINESS:
1. Approval in concept of Definitive Agreement for Ashland Community Healthcare Services.
2. Authorization to proceed with acquisition of Imperatrice property for spray irrigation
purposes.
3. Wastewater Treatment Plant - Facilities Plan Update
X. mi DINAN E RESOLUTIONS, AND CONTRACTS:
7� Se cond reading by title only of 'An Ordinance Amending Chapter 18.92 of the Ashland
Municipal Code Pertaining to Off-Street Parking. Modifications include changes to the
bicycle parking section and other general housekeeping changes."
2. First reading of an ordinance amending various sections of chapter 6.40 of the Ashland
Municipal Code to clarify requirements for emergency services and to exempt neonatal
transports and airport transports assisting air ambulances from licensing requirements.
3. Resolution endorsing Jackson County's tax base measure proposition in the amount of
$15.7 million.
XI. OTHER BUSINESS FROM COUNCIL MEMBERS:
XII. ADJOURNMENT
(Reminder: Study session tomorrow, February 21st, at 4:00 p.m., Council Chambers. The
subject is C.I:P. and Regional Planning.)
NIINUTES FOR THE REGULAR MEETING
ASHLAND CITY COUNCIL
February 6, 1996
CALLED TO ORDER
Mayor Golden called the meeting to order at 7:10 p.m., Civic Center Council Chambers.
ROLL CALL
Councilors Laws, Reid, Hauck, Hagen, Wheeldon were present, Councilors Thompson was
absent.
APPROVAL OF MINUTES
The minutes of the Regular meeting of January 16, 1996 were approved with the following
corrections: page 3, paragraphs 4 and 5 should indicate Mr. Jones instead of Mr. Rees;
paragraph 9 should state Councilor Hauck noted "auto" parking.
CONSENT AGENDA
1. Minutes of boards, commissions, and committees.
2. Monthly departmental reports - December 1995 and January 1996.
3. Quarterly financial commentary for period ending December 31, 1995.
4. Adoption of ODOT "Disadvantaged Business Enterprises"program
policy for consulting services.
5. Authorization for mayor and recorder to sign pedestrian easement
agreement for John R. Fields for property located at the S.W. corner of
East Main and Second Streets.
6. Authorization for mayor and recorder to sign quitclaim deed for the
termination of a public utility easement in the Family Circles Subdivision.
Councilor Hagen and Wheeldon requested item number 2 and Councilor Hagen requested
that item number 6 be pulled and placed under New and Miscellaneous Business.
Councilors Hagen/Hauck m/s to approve Consent Agenda items #1 and #3 through #5.
Voice vote: all AYES. Motion passed.
PUBLIC HEARINGS
1. Request of Councilor Hagen for the Council to consider an appeal from a
decision of the Planning Commission on Planning Action No. 95-131, a request
for a site review to construct a health spa and residential units located at 665 and
685 "A" Street.
Mayor Golden read procedure for Land Use Hearings.
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City Attorney Nolte brought to the attention of Council a preliminary matter which they may
want to consider. A motion was brought forward to dismiss the matter because it did not
comply with the City Code. Phil Arnold on behalf of the applicant filed the motion.
Phil Arnold spoke on behalf of applicant Patricia Murphy, regarding the basis for which the
appeal was filed. Stated that the Council voted to appeal instead of "call up". Stated that
the Council did not follow correct procedure for appeal on the Planning Action by not filing
the appeal in writing.
Council discussed the interpretations of what is required to meet requirements for planning
actions and appeals process. It was determined that the Council has the authority to review
any planning action under Chapter 18.108.070.A.4 of the Ashland Municipal Code Book.
And that there is broad discretion as to how the ordinance is interpreted.
City Attorney Nolte stated that there are no requirements under this section that the "call up"
be in writing, or that it specify the grounds for call up. The method by which the council
"balled up" this planning action is consistent with the manner the council has reviewed
planning actions in the past.
Councilors Hagen/Hauck m/s to proceed with appeal from a decision of the Planning
Commission on Planning Action No. 95-131. Roll Call Vote: Reid, Wheeldon, Hagen
and Hauck, YES; Laws, NO. Motion passed: 41.
EXPARTE CONTACT:
Councilor Hagen:site visit, telephone conversation with adjacent property owner regarding
owning a business on A Street, living above the business and based on this persons
knowledge, the history of the alley design. This person was very much against the
application, based on the parking lot being placed in front; Councilor Hauck: attended
Historic Commission meeting; Councilor Reid: site visit, talked to neighbors, member of
Bicycle Commission; Councilor Laws: site visit, telephone message concerned with number
of driveways coming onto A Street and Councilor Wheeldon: site visit, phone call from
business owner on A Street that emphasized alley access was good idea.
PUBLIC HEARING OPEN: 7:30 p.m.
Planning Director McLaughlin presented proposal and listed applicable standards for a site
review for construction of a new commercial building.
Noted that the design and site plans indicate that the architecture is compatible with the
district and in terms of use is very beneficial in the mixed use of commercial and residential.
Stated that the issues of concern are in the site design, the parking lot location to the side of
the building as a separate lot and access onto A Street with a curb cut out of the parking lot
onto A Street.
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McLaughlin explained that at the time of the approval of the SP Subdivision, it also included
the development of an alley system that would link up with the cross streets from the
Railroad District and serve the rear of the properties. This would create a commercial street
frontage along the length of this new subdivision down to the park. The autos would access
to the rear of the property through the alley system. The issue of control, as to how the
buildings would look like, access to the properties, etc. was raised during the SP process. It
was determined that those issues would be addressed during site review, which is how it is
currently being done.
Commented on the staff report and how they had been trying to create a pedestrian
environment that reflected the historic character. They felt with the alley way, there was
opportunity to do this. The alley also affords the use of public lands as back up space in
access. Accessing off the rear of the property reduces the overall amount of asphalt
necessary for parking because you are able to utilize the alley for both access and backup
space for the parking spaces. This makes it a more efficient design.
In the site design standards it states that the parking area shall be located behind buildings or
on one or both sides. McLaughlin stated that the staff had interpreted this as encouraging
parking behind buildings first, only if not possible, does the parking go on the side.
He stated that the Comprehensive Plan allows for the council to control access onto sites
through the site review process. In the site review ordinance, the council is given power to
amend plans regarding limited and controlled access from a site. Staff recommendation is
that there be no access onto A Street. Stated that the difficulty the Planning Commission had,
was that the parking lot layout would need to be re-designed to accommodate this. It was the
Planning Departments recommendation to the Planning Commission that the applicant be
directed to re-design and address the issues of street scape and parking lot layout.
McLaughlin clarified for Council that under criteria for site design standards, it is their
opinion that the standard requiring a parking area located behind buildings is the primary
standard.
APPLICANT:
Tom Giordano/ 157 Morninglight Drive, Architect for applicant/Felt that the project met
the criteria. Spoke regarding chronology of events leading up to the application being
submitted to the Planning Commission. Stated that the first time he heard there may be a
problem with the parking lot from staff, was just before the Historic Commission and less
than one week prior to the Planning Commission hearing. Spoke regarding the opportunities
of constraint regarding the site, the clients needs and functions of the site and complete
review of agency plans and ordinances. Stated that he is very familiar with agency
documents and carefully followed these policies. Stated that safety was an issue in placement
of parking lot in front rather than in back of building. Commented on preserving view of
mountains. If building was designed to take the length of the property it would block the
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view for neighbors across the street. Felt they have a strong case in supporting their
application. Provided Council with pictures of area indicating driveways.
City Attorney reminded Council that time allowed for applicant had been used, but that
Council could waive this rule. Rule was waived and time was allowed for applicant and
representative to speak.
IN FAVOR:
Patricia Murphy/applicant/Stated that she chose the site because it was next to a park and it
would be able to take advantage of the views. She would have to go back to the beginning if
design needed to be changed. Felt she had provided the required parking. Concerned that
she was going to have to provide a rock wall. Stated that safety for her customers was a
concern and that this would have a negative impact on her business. Does not feel her
patrons would park behind the building, but rather in front, on the street, because of
visibility and security.
Phil Arnold/applicant attorney/Requested that minutes from last Council meeting and
memo to Mayor and City Council from City Attorney Nolte be part of the record. Also the
exhibits noting the site plans provided for Council and conceptual design provided to Council
by applicant be admitted into the record. Questioned how many ways there are for cars to
cross the sidewalks. Noted the number of cuts onto A Street.
Allan Sandler/1260 Prospect/Spoke in favor as a owner of property adjacent to property in
question. Agrees with the parking location. Concerned with having a strip of buildings all
along the street. Feels that the parking lot would open up the area and the view.
Bill Fmerson/90 5th Street/Member of Historic Commission. Stated that the Historic
Commission approved the plan, but would not have approved the plan with a driveway onto
A Street. Their idea was to screen the parking lot so it wouldn't show. Wanted sidewalk to
remain a 5 foot sidewalk.
IN OPPOSITION:
Phillip Lang/758 B Street/Provided Council with attachments submitted previously to
Planning Commission. Commented on how the Planning Commission was doing"design by
committee". Stated that he felt the construction was inappropriate for the district and would
create a traffic safety issue. Commented on the issue of public policy, ethical behavior and
unconflicted representation of the public's interest. His concern was with Mr. Giordano
representing a client before the Historic Commission and the Planning Commission. Mr.
Giordano is a member of the Planning Commission. Suggested that Council refer the
developer back to the Planning Commission for review and re-hearing under conditions that
do not violate Oregon Law.
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Discussion by Council regarding interpretation of representation by a member of a governing
body. City Attorney Nolte stated that the statute is governed by the Oregon Standards and
Practices Commission and does not continge upon the decision made or void the action taken
by the Planning Commission.
PUBLIC HEARING CLOS . 8:=p-m.
STAFF RESPONSE: Councilor Reid felt it is the responsibility of the Council to look at
the zoning of new building construction and long term commercial use. She also noted that
the driveways mentioned earlier are on vacant lots which will be developed at a later date
and held to the new development standards. Stated that parking lots should be visible.
McLaughlin clarified for Council that the condition by the Planning Commission for
sidewalks was to be at least 5 feet. Stated that there are no curb cuts from Fourth Street to
Eighth Street other than alley access. Commented that there are other ways to make parking
lots more visible.
Clarified that if Council were to determine there was a difficulty, regarding transportation
that creates a conflict, that can be addressed through access control, then the Council can use
any means to accomplish that.
McLaughlin noted his disappointment that in their attempt to encompass all the points of
creating a subdivision and laying the ground work for the design of a commercial street, they
could not be specific enough in getting across the point of a design issue. The current
ordinance allows for what they believed was an inappropriate design, to come forward.
REBUTTAL:
Tom Giordano/Clarified that when it was brought to his attention regarding conflict of
interest and representation, he immediately stepped down from the Commission. He believed
that they had created a pedestrian friendly environment. Stated he was told by Public Works
that a 4 foot sidewalk was okay, but they are willing to modify sidewalk to 5 foot. Noted
that other vacant properties do not have alley access. Felt their proposal met the standards
of the City.
Councilor Reid clarified that her view is of a commercial building in the future and that her
perspective of this project was different.
Mayor Golden noted that it was too bad that our ordinances were not clear in what the
Council had intended. Commented that the applicant had followed all of the guidelines as
indicated in the ordinance.
Councilor Hagen noted that adequate transportation is his main concern with the application.
Ingress does not address bicycle safety. Agrees that standards are loosely written and that
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may give to a wide range of interpretation. Encourages safe alternative modes of
transportation.
Councilor Reid suggested that the applicant re-apply and waive the fees.
Mayor Golden commented on the issue of safety with the alley being right next to the park.
And because of the problem of clear guidance in our ordinances, she suggested that the
Council consider approving this application and closing the door to future proposals.
Councilor Laws commented that there didn't seem to be any clear right or wrong in this
matter. Felt that the Planning Department was correct in trying to draw attention to the
Planning Commission and the Council the concerns they felt about the access across the
sidewalk and putting parking behind the buildings as a general policy. Agreed with
Councilor Hagen in that this needed to be reviewed because of the concern they had for the
vast change between the pre-application and final plan that went before the Planning
Commission.
Laws pointed the amenities of this design; the courtyard, the non-continuous wall along A
Street. Felt there was a need for safety of the patrons using the building, parking in back,
off of an alley is not very safe. Questions safety of traffic moving across sidewalk and
questioned how to address this.
Laws suggested extending Council consideration of this manner and have applicant come
back with a solution of not using A Street, but leave design as it is.
Applicant agreed to extend 120 days allowing them time to address the ingress/egress on A
Street. They would bring the revised proposal back to the Council for approval without
going through the entire Planning process again.
Councilors Laws/Reid m/s extend hearing and ask that the revision be proposed to
Council that meets the concerns that are apparent on the Council. Voice vote: all AYES.
Motion passed.
2. Assessments to be charged against lots within L.I.D. Nos. 68, 69, and 73.
Interim Public Works Director Jim Olson presented to Council the L.I.D.s completed and
prepared for assessment.
PUBLIC HEARING OPEN: 9:20 p.m.
Doug Neuman/4240 Clayton/Submitted "straw" vote in favor of L.I.D.
PUBLIC HEARING CLOSED: 9:20 p.m.
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3. Supplemental budget hearing for 1995-96.
Finance Director Jill Turner noted the advertisement requirement for the Supplemental
Budget. Commented on the changes necessary to transfer appropriations in the Sewer Fund,
Hospital Construction Fund and Ambulance Fund.
PUBLIC HEARING OPEN: 9:22 p.m.
PUBLIC HEARING CLOSED: 9:22 p.m.
Councilors Hauck/Reid m/s to approve Resolution-#-96-13 Supplemental Budget for
1995-96. Roll Call vote: laws, Reid, Hauck, Hagen and Wheeldon; YES. Motion
passed.
PUBLIC FORUM
Ron Roth/69 99 S/Spoke regarding Hillside Development standards. Urges higher priority
set.
Debbie Miller/Spoke regarding Hillside Development standards. Would like to hold
meetings in March and April dealing with the problems. Requests Council to give them the
opportunity to meet and discuss.
Christine Crowley/124 Strawberry Lane/Spoke re: Westwood/Strawberry development and
Hillside Development. Stated that the group that has formed needed to have Hillside
Development standards set by the City. Voiced concern regarding surrounding property.
Stated that they have not had enough information given to them in regards to traffic, fire,
etc. Would like group to continue and reach a consensus.
Susan Hunt/220 Nutley/Voiced distress regarding the Planning Departments project report.
Stated that they had not received the information requested from the Planning Department as
directed by the Council. Requested that the committee be able to continue.
Cate Hartzel]1881 E Main/Urged Council to continue ways to improve the process of the
neighborhood meetings. Requested update on Space Needs issue and questioned the rumors
of sharing space with Youth Works at the Hillah Temple. She was informed there was no
new update.
Council requested a more complete response from Planning Department at the next Study
Session.
UNFINISHED BUSINESS
1. Election of Council President.
Councilors Hagen/Wheeldon m/s to elect Councilor Laws as Council President. Voice
vote: all AYES. Motion passed.
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2. Mayor's appointment of liaisons to various boards and commissions.
It was noted that the Housing Commission was not included in the list of appointments.
Councilor Hauck was added as the liaison.
Councilor Wheeldon was asked to share the SOREDI liaison with Councilor Reid.
Councilor Wheeldon requested that information be passed on from past liaisons of boards and
commissions to newly appointed liaisons.
3. Election of two members to Citizens Budget Committee for terms expiring
December 31, 1996, and December 31, 1997.
Councilors Wheeldon/Hagen m/s to elect Pat Acklin for term expiring December 31,
1996 and Councilors Hauck/Laws m/s to elect Michael Gibbs for term expiring
December 31, 1997. Voice vote: all AYES. Motion passed.
NEW AND MISCELLANEOUS BUSINESS
1. Approval of Articles of Incorporation for Ashland Community Healthcare
Services.
Hospital Administrator Jim Watson and consultant Jim Whitman presented the Articles of
Incorporation of Ashland Community Healthcare Services to the Council for approval.
Stated that the object is to get articles submitted so they can file for tax exempt status. It is
intended to have new structure take effect July 1, 1996.
Council was requested to give thought in approving definitive agreement. Once there is a
concept and definitive agreement, then there would be something to take to the public.
Councilor Reid questioned the "questions" that had been discussed during study sessions.
She would like to see a list of the questions. Watson agreed to make them available to all
Council members.
Councilors Hauck/Hagen m/s to approve Articles of Incorporation. Roll Call vote:
Wheeldon, Hagen, Hauck, Reid and Laws; all AYES. Motion passed.
2. Request of Councilor Hagen to address timing of proposed paving of North
Main/Siskiyou Boulevard by ODOT in 1996.
Reported on the work that was done about 18 months ago by a citizens committee. The
committee developed a plan to get bicycles and pedestrians separated on Siskiyou Boulevard.
It would provide either a wide shared curb lane or bicycle lane on Siskiyou Boulevard that
would give the pedestrians back their sidewalk.
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There was concern that the ODOT proposal for late summer/fall of 1996 is to do pavement
overlay from the intersection of Valley View Road and Highway 99 all the way up Highway
99 to Walker Avenue. It is a major piece of work and would pave over a portion of the
Siskiyou Bicycle plan that was developed.
Councilor Hagen would like to propose an alternative in meeting with ODOT and negotiating
to see if the overlay could be done from Valley View to the library and find a way to deal
with pavement problems on Siskiyou Boulevard in the interim. Main concern is that
pavement overlay has a life span of 15-20 years and if the overlay is put forward, bicycles
may have to share the sidewalks with pedestrians for another 15-20 years.
Phil Arnold shared some of the ideas regarding the overlay and the working with ODOT.
Spoke regarding getting back on track for the Siskiyou Bicycle path project.
Councilor Laws suggests that the next step is to have engineering look at options. Suggested
that the City Administrator talk to ODOT and find out how to proceed. Council requests
that City Administrator along with Phil Arnold and Councilor Hagen arrange a meeting with
ODOT to discuss options.
Councilors Hauck/laws m/s to continue past 10 p.m. Voice vote: all AYES. Motion
passed.
3. Discussion of Community Development Block Grant budget process.
Council discussed the resolution establishing the Housing Commission made the Housing
Commission the Budget Sub-Committee to deal with all CDBG block grant monies.
Kelly Madding provided Council with a list of Community Development Block Grant City
Council allocations and CDBG eligible activities.
Councilor Laws suggested and Council agreed, that the sub-committee be named the
Community Development Committee.
Council agreed to merge Housing Commission with a sub-committee of the Budget
Committee which would report back to the Budget Committee.
4. Monthly departmental reports - December 1995 and January 1996.
Council questioned Department of Community Development monthly report as it pertained to
Hillside Standards and the Strawberry/Westwood process.
Council approves of group that is gathering information regarding Hillside Development
prior to the scheduled timeline of the Community Development Department.
Discussion regarding Strawberry Lane traffic issue.
Council referred matter to next Study Session.
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5. Authorization for mayor and recorder to sign quitclaim deed for the termination
of a public utility easement in the Family Circles Subdivision.
Interim Public Works Director Jim Olson explained to Council that a new home constructed
at 605 Elizabeth Street was encroaching into the public utility easements along both Randy
and Elizabeth Streets. To receive final approval, it is necessary to remove the encroachment
by either moving the completed house or terminating the portions of the easement which are
occupied by the house.
A request was made to determine if any utility companies facilities were located under the
building and if a narrowing of the easement would affect current and future use of their
facilities. No problems or objections were made.
Staff recommendation is to approve request.
Councilors Hauck/Laws m/s to approve items N2 and #6 from the Consent Agenda.
Voice vote: all AYES. Motion passed.
ORDINANCES. RESOLUTIONS. AND CONTRACTS
1. Second reading of "An Ordinance Amending Section 18.24.030.K.7 and
18.28.030.K.7 of the AMC — the Land Use Ordinance Regarding Health
Inspections for Travellers' Accommodations."
Councilors Laws/Wheeldon m/s to approve ORD 2776. Roll Call vote: Hauck, NO;
Reid, Laws, Hagen and Wheeldon, YES; Motion passed 4-1.
2. First reading by title only of "An Ordinance Amending Chapter 18.92 of the
Ashland Municipal Code Pertaining to Off-Street Parking. Modifications include
changes to the bicycle parking section and other general housekeeping changes."
Councilors Reid/Hauck m/s to approve fast reading and place on next agenda for
second reading. Roll Call vote: Wheeldon, Hagen, Laws, Reid and Hauck, YES. Motion
passed.
3. Reading by title only of "A Resolution Adopting the Disadvantaged Business
Enterprise Program for Oregon Department of Transportation Projects."
Councilors Hauck/Hagen m/s to approve Resolution 96-09. Roll Call vote: Hauck, Reid,
Laws, Hagen and Wheeldon, YES. Motion passed.
4. Reading by title only of "A Resolution Calling a Special Election on May 21,
1996, in the City of Ashland for the Purposes of Submitting to the Voters of the
City a Measure for a Three-Year Serial Tax Rate Levy to Provide Funds for the
Operation and Maintenance of the City Swimming Pool Program and Recreation
Facilities; With the Levy to be Assessed Beyond That Now Authorized by Article
%I, Section 11, of the Oregon Constitution."
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It was noted for Council that resolution should indicate .09 instead of .10 per thousand
dollars assessed value.
Councilors Laws/Hauck m/s to approve Resolution # 96-16. Roll Call vote: Laws,
Wheeldon, Reid, Hagen and Hauck, YES. Motion passed.
5. Reading by title only of "A Resolution of Intention to Provide for Improvements
to Tolman Creek Road Between the C.O. & P. Railroad and Siskiyou Boulevard
Consisting of Paving, Curbs, Gutters, Storm Drain, and Sidewalk, and Setting a
Public Hearing."
Councilors Hauck/Laws m/s to approve Resolution # 96-10. Roll Call vote: Reid, Hauck,
Hagen, Laws and Wheeldon, YES. Motion passed.
6. Reading by title only of "A Resolution to Add One Member to the SDC Review
Committee."
Councilors Reid/Hauck m/s to approve Resolution # 96-11. Roll Call vote:.Laws,
Wheeldon, Reid, Hagen and Hauck, YES. Motion passed.
7. Reading by title only of "A Resolution Levying Special Benefit Assessments in the
Amount of$54,030.48 for Sanitary Sewer Improvements in Local Improvement
District No. 68."
Councilors Hagen/Reid m/s to approve Resolution #96-15. Roll Call vote: Hagen,
Wheeldon, Laws, Reid and Hauck, YES. Motion passed.
8. Reading by title only of "A Resolution Levying Special Benefit Assessments in the
Amount of $85,148.64 for Curbs, Gutters, Paving, and Sanitary Sewer
Improvements in Local Improvement District No. 69."
Councilors Hauck/Wheeldon m/s to approve Resolution #96-14. Roll Call vote: Hauck,
Hagen, Reid, Wheeldon and Laws, M. Motion passed.
9. Reading by title only of "A Resolution Levying Special Benefit Assessments in the
Amount of$42,900.00 for Parking Lot Improvements in Local Improvement
District No. 73."
Councilors Reid/Laws m/s to approve Resolution # 96-12. Roll Call vote: Hagen, Reid,
Wheeldon, Laws and Hauck, YES. Motion passed.
OTHER BUSINESS FROM COUNCIL MEMBERS
Mayor Golden informed the Council that she had received a call from Brice Farwell, a
member of the Ad-Hoc Communication Committee. She asked to clarify with Council the
role of the Communication Committee.
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Councilors Hagen/Wheeldon m/s to approve signing of letter to President Clinton in
regards to federal forest management. Voice vote: all AYES. Motion passed.
glen is
Councilor Reid noted an article regarding the purchasing o/f I lectrical power.
Council noted letter submitted by Bethany Pierce regarding the traffic in the alley way off B
Street.
Councilor Hagen asked Administration to keep the Council apprised of any plans to the
Plaza. He had heard something about pedestal phone booths. City Administrator Almquist
replied he had no knowledge of this and would keep the Council informed if he heard
anything.
ADJOURNMENT
Meeting was adjourned at 10:30 p.m.
Barbara Christensen, Recorder Catherine M. Golden, Mayor
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• 'i
ASHLAND PLANNING COMMISSION
REGULAR MEETING
MINUTES
JANUARY 9, 1996
CALL TO ORDER
The meeting was called to order by Chairperson Jarvis at 7:05 p.m.. Other Commissioners present were
Howe, Bass, Goer, Carr, Armitage, Finkle, and Bingham. Giordano was absent. Staff present were
McLaughlin, Molnar, Knox and Yates.
ELECTION OF OFFICERS
Howe nominated Jarvis for Chair. Armitage seconded the nomination, the nominations were closed and
Jarvis was elected.
Finkle nominated Armitage for Vice Chair, Carr seconded the nomination and Armitage was elected.
Carr and Bingham were elected as Co-Second Vice Chairs.
APPROVAL OF MINUTES AND FINDINGS
Armitage moved to approve the Hearings Board Findings (PA95-132) and the Minutes of the December
12, 1995 meeting. Bingham seconded the motion.
Howe moved to approve the Minutes the December 12, 1995 Regular Meeting. Cloer seconded the
motion and all favored. '
PUBLIC FORUM
BRENT THOMPSON, P. O. Box 201, read from City Comforts (page 131) and handed out a portion
about making blocks short, reinforcing the point that if trip generation is to be reduced, short blocks are
needed along with pathways. Secondly, there is a joint meeting of the Planning Commission and
Council on January 30th dealing with annexations. The affordability portion has to be permanent and
perpetual. He has attempted a survey of small lots. He distributed an upgraded table of small lots and
assessed valuations. As we try to hold in our city we have to come up with a way to provide more lots
and affordable housing. The smaller the lot, the more restrictions on what could be there. (For example,
a 4,000 square foot lot could have 1500 square feet lot coverage. At least 2500 square feet should be
landscaped.)
TYPE 11 PUBLIC HEARINGS
PLANNING ACTION 95-027
REQUEST TO DIVIDE A PARCEL INTO THREE LOTS FOR THE PROPERTY LOCATED AT 541
FORDYCE STREET. A VARIANCE IS REQUESTED TO CREATE A LOT WITH A WIDTH GREATER
THAN ITS DEPTH. THE PROPOSAL ALSO INVOLVES THE DEDICATION OF STREET RIGHT-OF-
WAY, IN ACCORDANCE WITH THE CITY'S TRANSPORTATION PLAN MAP, TO ALLOW FOR THE
FUTURE CONNECTION OF ROMEO DRIVE AND MILLPOND ROAD.
APPLICANT: CARALYN EIDMAN
Site Visits and Ex Pane Contacts
Site visits were made by everyone except Armitage and Car who had previous site visits.
STAFF REPORT
Molnar reported that the Issues connected with the action stem from the area being primarily rural about
five years ago and now it has been more developed. The property owner wants some minimal
development at this time. It is the planners responsibility to make sure incremental partitioning does not
close off future division of the property.
The proposal is to divide a lot into three lots. Access to parcel 1 will be from Fordyce Street, access to
parcel 2 will be from either the proposed right-of-way dedication between Romeo Drive and Millpond
Road. Also there is an existing driveway easement across parcel 1 currently serving the home on parcel
2. Parcel 3 can be accessed from either Millpond Road which it fronts or the proposed right-of-way
dedication.
As part of this application, the applicant is proposing a right-of-way dedication connecting the cul-de-sac
to Millpond Road. No improvement would be required as part of this application. The improvement
would most likely occur when parcels 2 and 3 were further subdivided.
There was a request for a variance to create a lot with a width greater than its depth (parcel 1).
Circumstances have changed and Staff was concerned that access to the rear parcels would have been
limited or almost landlocked. With the introduction of the street dedication, those concerns have been
mitigated and would allow for parcel 1 to be spirt into two properties at a future date of approximately
7500 with frontage on Fordyce Street.
Staff has recommended approval of the application with the five attached Conditions. Specifically on
Condition 5, that If access is proposed from the street to parcels 2 and 3, access meet minimum Fire
Department requirements.
PUBLIC HEARING
CARALYN EIDMAN, 541 Fordyce, said If she had presented this application any other way would she
could lose irrigation on the entire parcel and she cannot lose that. Eidman asked if she has the right to
have a house and an accessory unit on the lots. McLaughlin explained that an accessory unit requires a
Conditional Use Permit, however, given the size of the lots, approval would appear likely.
COMMISSIONERS DISCUSSION AND MOTION
Howe moved to approve PA95-027 with the attached Conditions. Armitage seconded the motion and it
carried unanimously.
PLANNING ACTION 96-008
REQUEST FOR MODIFICATION OF OUTLINE PLAN APPROVAL FROM 55 TO 61 LOTS DUE TO
THE ACQUISITION OF ADDITIONAL PROPERTY AT THE NORTHWEST CORNER OF THE SITE.
ALSO INCLUDES FINAL PLAN APPROVAL UNDER THE PERFORMANCE STANDARDS OPTION
FOR THE ENTIRE SUBDIVISION.
APPLICANT: DONOVAN GILLILAND
STAFF REPORT
ASHLAND PLANNING COMMISSION 2
REGULAR MEETING
MINUTES
JANUARY 9, 19%
i
The applicant is adding six new units to the project. Since Outline Plan approval, the applicant has
reached agreement with Mahar to develop a road jointly. Mahar would dedicate the additional right-of-
way. The applicant is proposing to only do a half street and a 20 foot wide paved improvement The
remainder would be done when Mahar develops his property.
A landscaping plan has been submitted for improvements to the drainage area. The applicant has
received a grant from the state to incorporate a series of ponds and sediments ponds to enhance the
quality of water of urban storm drains.
Staff's main concern is a request by the applicant to remove a large oak right in the center of the
proposed. There is no way at this point to reconfigure the road design. There is another tree in the
large open space area that the applicant would like to remove. As more detailed engineering got under
way, the applicant realized the grade changes around the oak tree would be in excess of sbc feet. They
have suggested it is possible to retain through a retaining wall, however, they are requesting removal at
this time. Given the degree of information received at this time, Staff has suggested the oak tree be
retained and specific plans for construction of retaining be submitted for review. This was reviewed by
the Tree Commission and they had a similar recommendation based on not seeing other Information. A
condition was added regarding replacement of the tree If it should not survive.
Staff has recommended approval of the overall application with the attached conditions.
Molnar showed a video of the area showing the oak tree locations.
Finkle wondered If Staff discussed with the applicant the possibility of Incorporating the tree as a center
divider in the roadway, thereby retaining the tree. Molnar said they never got to that point at Outline
Plan. It wasn't until Final Plan that it was identified as being in the road. They never had an opportunity
to look at alternatives.
Bingham liked Finkle's idea but was afraid the tree would not survive.
PUBUC HEARING
DONOVAN GIL ULAND, 777 N. E. 7th, Suite 219, Grants Pass, OR
SCOTT ENGLISH, Northwest Biological Consulting, 324 Terrace, Ashland
Gilliland said the reason he did not think he would have to remove the oak tree in the open space area
Is most of the preliminary engineering had been done on the roads. It has been determined by the
engineer, that about six to eight feet of fill would be needed at the center of the oak tree. He would
prefer to plant several trees instead of installing a high retaining wall. He is concerned someone could
fall over the wall Into a hole in the ground besides the cost of the wall.
The tree in the roadway is located on Mahar's property. There is not a lot of room to incorporate the
tree in the street design.
Jarvis asked about the tree in the roadway. Gilliland explained the tree is eight feet from his property
line on Mahar's property. Jarvis wondered how Gilliland could take it down if it is not on his property.
Gilliland said Mahar has no problem with the tree being removed. The Commissioners agreed it would
be nice to Incorporate the tree in the road design and want to see the applicant make a good faith
attempt to retain the tree. Gilliland said he would rather plant more trees than save that one tree.
ASHLAND PLANNING COMMISSION 3
REGULAR MEETING
MINUTES
JANUARY 9, 1996
I •
JOHN FIELDS, 845 Oak Street, said he is seeing the Commission struggling with design by committee.
He noticed from previous discussion there was talk about drainage and was surprised that the last rain
didn't follow the natural drainage. He is visualizing the solar access and can see units marching up the
hill. How does the whole drainage work? Can it be captured within this project? There was about 100
foot width of water down by the proposed townhouses after the rain. He also cannot imagine the scale
and density of the project.
Staff Response
In response to Fields question, a Condition was imposed at Outline Plan that engineered drawings be
provided for modification to the drainageway and shall be designed to accommodate storm run off. As
part of the Final Plan review, the drainage plan for the wetland and storm run off filtration system
required to be engineered in conjunction with our Engineering Division. This would include water quality
treatment on storm run off that will accommodate the anticipated flows discussed in the City's storm
water master plan. There won't be an opportunity for water to'sheet flow after the area is contoured.
Final Plan approval could be granted for the original 55 lots with the six remaining lots and the remaining
portion of the new street be continued until next month to look at a way to incorporate the tree in the
street design. In this way, the majority of the development could be platted. Molnar thought the
retaining of the tree in the open space would create a large retaining wall. In grading, the hydrology of
the tree might be stressed and might die anyway.
Carr asked about replacement trees and McLaughlin responded replacements would have to be large
stature trees.
Gilliland said it would be acceptable to approve all except the property from the alley to the street.
COMMISSIONERS DISCUSSION AND MOTION
Finkle moved to approve Final Plan for PA96-008 and in addition hold off approval of lots 56-01 (Outline
Plan) and Lots 34-07 so the applicant can work with both Staff and his engineer to try and save the
existing oak tree (in the roadway area). Howe seconded the motion. Finkle amended the motion to
change Condition 2: 'That if the existing tree in the open space is removed, it be replaced by at least
three specimen trees, minimum of four inches in caliper". The motion carried unanimously.
On January 30th, at 6:30 p.m., the hearing will be continued to review the incorporation of the tree in the
roadway and approval of the final six lots only. Carr so moved, Bass seconded and the motion carried.
No additional notice will be mailed.
PLANNING ACTION 96.010
REQUEST FOR MODIFICATION OF A PREVIOUSLY APPROVED SITE PLAN AT NORTH MAIN AND
MAPLE STREETS (ASHLAND RETIREMENT RESIDENCE). THE MODIFICATION INCLUDES THE
LOCATION OF A 15 SPACE PARKING AREA ADJACENT TO THE ENTRANCE DRIVEWAY, WITH
THE PREVIOUSLY PROPOSED COTTAGE SITUATED BEHIND THE PARKING AREA.
APPLICANT: CLIFF CURRY
Site Visits and Ex Parte Contacts
ASHLAND PLANNING COMMISSION 4
REGULAR MEETING
MINUTES
JANUARY 9,1996
All Commissioners had a site visit. In addition, Howe spoke to Jim Robertson about the lumber on the
property.
STAFF REPORT
During the break, McLaughlin was handed a redesign of the project and would recommend the applicant
withdraw his action. The modification is now within the allowable limits. The change brings the cottage
up near the street but rotates 90 degrees with parking as originally approved. Staffs concerns about
parking location and screening have been addressed.
PUBLIC HEARING
JIM ROBERTSON, Colson and Colson Construction represents Cliff Curry. He would like to submit the
redesign.
Carr moved to withdraw the action. Cloer seconded the motion and it carried unanimously.
APPROVAL OF FINDINGS
Bingham moved to approve the Findings for PA95-131 (Patricia Murphy) and PA95-136 (Harlan
DeGroodt). Bass seconded the motion and all approved.
OTHER
Hearings Board Assignment
Finkle will take the month of April
Jarvis will take the month of August.
Saturday Study Session
January 27th
Place and times to be announced
McLaughlin said some citizens are asking that outline plan would require accurate location of natural
features. He would like the Commissioners to think about whether the ordinance needs to be amended
to ask for accurate locations.
Armitage asked if McLaughlin could come up with how many times this has come up and If it is really a
problem and have that Information for the meeting on the 30th.
Armitage had a concern that the Commission is growing Into micro-designing. Could they come up with
some type of agreement as to how much the Commission does before an application is continued or
dented? Bass commented that if the Commission had greater information at the beginning, it would not
require micro-designing. McLaughlin said he will ask Paul Nolte to discuss this at the Saturday Study
Session. Howe would like further explanation about the concept of affordable housing.
Hagen asked the Commission to think about options for infill and the meeting on the 30th. If the city
limits were never to move again, how would we accommodate growth within the city.
ASHLAND PLANNING COMMISSION 5
REGULAR MEETING
MINUTES
JANUARY 9,1996
Peter asked If there were any topics for Study Sessions.
ADJOURNMENT
The meeting was adjourned at 9:30 p.m.
ASHLAND PLANNING COMMISSION 6
REGULAR MEETING
MINUTES
JANUARY 9,1996
ASHLAND PLANNING COMMISSION
HEARINGS BOARD
MINUTES
JANUARY 9, 1996
CALL TO ORDER
The meeting was called to order by Jenifer Carr at 1:40 p.m.. Other members present were Jarvis and
Bass. Staff present were Molnar, Madding and Yates.
TYPE II PLANNING ACTION
PLANNING ACTION 95116
REQUEST FOR A CONDITIONAL USE PERMIT TO CONSTRUCT AN ACCESSORY RESIDENTIAL
UNIT AT THE REAR (OFF THE ALLEY) OF THE PROPERTY
687 BEACH STREET
APPLICANT: BOB & JOY ZIEHL
Ex Pane Contacts or Site Visits
All Commissioners had a site visit.
STAFF REPORT
Madding reported the information from the Staff Report explaining that the main Impacts of the
accessory residential unit are the capacity and condition of the alley and the driveability of the alley
adjacent to the applicant's rear property line. With regard to capacity, currently there are 24 parcels with
rear property lines abutting this alley and of those approximately seven utilize the alley as evidenced by
garages or parking spaces. As Staff requires applicants to utilize alleys, at times there is conflict with
neighbors who want access but want the alley to remain quiet and unimproved. Staff feels that to
require the applicant to pave the alley would be an onerous burden. Madding showed a video of the
site and explained how the applicant is proposing to fill in the backup area to have 13 feet of backup
space.
Staff has recommended approval of the application with three attached conditions. Molnar reviewed the
comments from the Fire Department expressing their concern that no fencing occur between the two
buildings so when they set up on Beach Street, there will be no obstructions to the rear unit.
PUBLIC HEARING
BOB AND JOY ZIEHL, 687 Beach Street, want to build the accessory unit for her mother. The unit will
be located on the rear of their lot with alley access. They plan to install a two space parking pad. There
Is adequate room for backup space as required by Planning. The pads will be 18 feet wide by 20 feet
long. They want to raise the level of their yard for parking. The curved portion would back up 13 feet
Into the unused portion of the alley. There is vegetation growing Into the alley and the Ziehis will be
taking It back 13 feet. The cedar tree and the lilac tree will act as a buffer from the adjoining property
owner. They are not going to Install a fence. There will be no change to the topography of the alley
except to add fill to the backup area.
Carr asked If the applicant had read the comments from Don Paul stating they may be required to have
a residential fire sprinkler system. Molnar said Paul did not have fire flow information at the time of the
pre-application conference.
The Ziehis stated that in the years they have there, they have not had any alley traffic problems.
7
MAGGIE ANNSCHILD, 679 Beach Street, is a next door neighbor who had also made a request for a
CUP for an accessory unit. She chose to drop it because the neighbors were so upset. When
Annschild tried to find out why the neighbors were so upset, the neighbors thought the accessory units
were destroying the community and they didn't want rentals in the neighborhood. Annschild does not
believe this is a reason to deny the application. Some of the neighbors have had an ongoing fight with
the City regarding Improvement of the alley. She prefers not to have the alley paved. There is very little
traffic in the alley.
SCOTT KURTZ, 676 Liberty Street, said he is not opposed to the CUP but he has a problem with the use
of the alley for access. He thinks this alley is unique because it is a dead end, very narrow, and fairly
steep. He can hear car engines as people drive up the alley and frequently cars travel too fast going
down the alley. Children use the alley to walk to school. In speaking to Molnar, there is not automobile
trip criteria for alleys in the city. He has a rental on the alley and tries to minimize the effect by renting
to one person only. Prior to approving any additional accessory residential units, Kurtz would like the
Commission to direct Staff come up with an automobile trip criteria for this alley.
Jarvis responded that alleys are used to facilitate entrance Into homes from the rear. Carr did not agree
that Staff time should be used to develop trip criteria for alleys.
Jarvis wondered If there Is an 18 foot right-of-way how much is used for the alley. Molnar said generally
12 feet is used for the driving area. In this case, the backup area is required to be the full 18 feet.
CHARLES FIOCK, 730 Liberty Street, said his concern is the condition of the alley. Since requesting the
hearing, the alley has been graded allowing drainage on the sides. The alley can be further Improved by
grading and clearing out blackberry bushes, etc. to make full use of the right-of-way. Another
Improvement would be If the curb was painted at the alley entrance so cars could not park right up to
the entrance. He also mentioned that more attention should be paid to those along the alley that backfill
and narrow up the alley. When a driveway is put on the alley, he would suggest culverting so the
drainage ditch is not filled in. Molnar suggested that adequate provisions be made for the Ziehl's
parking area to ensure that drainage and runoff comply with the Uniform Building Code. Madding said a
condition could be added: That a drainage plan be reviewed and approved by the Building Official prior
issuance of a building permit.
Flock also proposed a at least one-pull out on the alley for passing. Molnar said he could explore this
with Engineering. He would want to work with the whole neighborhood since the Issue of vegetation is
sometimes very touchy. Some neighbors like it retained, others removed.
Jarvis noted the applicant's plans show only 12 feet of backup area. It should be 18 feet.
TOM STAMPER, 651 Beach Street, questioned the interpretation of R-1 zoning. When he purchased his
home he could not build an accessory unit. He does not like the Ilea of rentals in an R-1 zone. He has
liked the quality of fife in his neighborhood.
Jarvis explained that In 1991 the ordinance was changed to allow for accessory residential units.
STEVE WILLING, 725 Beach Street, said when he looked at the number of accessory units, he was
surprised to find that 15 to 20 percent of the units are on Beach Street. It makes a difference in terms of
ASHLAND PLANNING COMMISSION 2
HEARINGS BOARD
MINUTES
JANUARY 9, 1996
• 1
privacy and density. He requested that Interior residential sprinklers be required. If the applicant would
just make an addition on the rear of his home, it would not change the character of the neighborhood.
JONI MCGOWAN, lives on the alley, and is concerned for the future. She would ask for consideration
by property owners who build accessory units to design for privacy to the surrounding neighbors, limit
the parking spaces, request any visitors park on the street, and have mail delivered downtown. The
benefit of living on the alley is that it is a great wildlife route.
Rebuttal
The Ziehls did not believe there are too many accessory units. There does not seem to be a problem
that the alley is one-way. They were assured by the Fire Chief that there was adequate and easy access
in case of fire. The accessory unit will not be seen on the other side of the alley.
COMMISSIONERS DISCUSSION AND MOTION
Bass moved to approve PA95-116 with the attached three conditions. Add Condition 4 that the applicant
comply with Fire Department standards. Add Condition 5 that the drainage plan be reviewed and
approved by the Building Department prior to issuance of a building permit. Jarvis seconded the motion
and it carried unanimously.
TYPE 1 PLANNING ACTIONS
PLANNING.ACTION 95-111
REQUEST FOR A MINOR LAND PARTITION TO DIVIDE A PARCEL INTO TWO LOTS, WITH THE
REAR PARCEL BEING A FLAG LOT.
242 W. HERSEY STREET
APPLICANT: ARNOLD AND MARY LOU GROSS
This action was called up for a public hearing.
PLANNING ACTION 95-129
REQUEST FOR A CONDITIONAL USE PERMIT FOR AN ACCESSORY RESIDENTIAL UNIT TO BE
LOCATED WITHIN THE EXISTING RESIDENCE
442 HOLLY STREET.
APPLICANT: HOLLIS GREENWOOD AND MARY PAT POWER
This action was called up for a public hearing.
PLANNING ACTION 96-001
REQUEST FOR A MINOR LAND PARTITION TO DIVIDE A PARCEL INTO THREE LOTS.
449 ORCHARD STREET
APPLICANT: WILLIAM KNEEBONE
This action was approved.
ASHLAND PLANNING COMMISSION 3
HEARINGS BOARD
MINUTES
JANUARY 9, 1996
1
PLANNING ACTION 96-003
REQUEST FOR A CONDITIONAL USE PERMIT TO RE-CONSTRUCT AND EXPAND A NOW
CONFORMING BUILDING (SUBTERRANEAN GARAGE)
212 VISTA STREET
APPLICANT: MARK REITINGER
This action was called up for a public hearing.
PLANNING ACTION 96-004
REQUEST FOR A MINOR LAND PARTITION TO DIVIDE A PARCEL INTO TWO LOTS
25 WESTWOOD STREET
APPLICANT: ANNA HASSELL
This action was approved.
PLANNING ACTION 96-005
REQUEST FOR A CONDITIONAL USE PERMIT FOR AN ACCESSORY RESIDENTIAL UNIT TO BE.
LOCATED WITHIN THE EXISTING GARAGE
555 RAY LANE.
APPLICANT: R01 CROUCH
This action was approved.
PLANNING ACTION 96-006
REQUEST FOR A MINOR LAND PARTITION TO DIVIDE A PARCEL INTO TWO LOTS
SOUTH OF 155 TERRACE STREET.
APPLICANT: PEGGY ANN SAMMONS.
This action was approved.
PLANNING ACTION 96-007
REQUEST FOR FINAL PLAN APPROVAL FOR PHASE II, 35 INDEPENDENT RESIDENTIAL UNITS
OF THE MOUNTAIN MEADOWS DEVELOPMENT.
APPLICANT: MOUNTAIN MEADOWS L.L.C.
This action was approved.
PLANNING ACTION 96-011
REQUEST FOR A SIDE AND FRONT YARD VARIANCE FOR THE NEW RESIDENCE 605 ELIZABETH
APPLICANT: SHANE R. THURSTON
This action was approved.
ADJOURNMENT
The meeting was adjourned at 3:05 p.m.
ASHLAND PLANNING COMMISSION 4
HEARINGS BOARD
MINUTES
JANUARY 9, 1996
AD HOC CITIZEN'S COMMUNICATION COMMITTEE
January 22, 1996
Minutes
Members Present: Al Bodin, Brice Farwell, Joe Eckhardt, Carl Beal, Joanne Eggers and Cate
Hartzell; Councilor Ken Hagen; and Staff Dick Wanderscheid.
The meeting was called to order by Chairperson Hartzell at 3:38 p.m.
The minutes of the January 4, 1996 meeting were approved with one correction by Hartzell.
Eckhardt stated he had a meeting with City Administrator Brian Almquist last week and reported
one idea that had come up at this meeting was a provision for someone on the Council (on a
rotating basis) would be on call at City Hall or be available by appointment to discuss issues
with citizens. This would open up City Hall better to citizens. Eggers felt this idea should be
added to the list of solutions that the committee was beginning to generate.
Farwell stated he liked the fact that certain member written statements had been included with
the packet because he got a chance to read them beforehand and think about them. Hartzell
clarified those things included were ideas that were generated from the last meeting. Farwell
said he liked these included and hoped this could be done in the future.
Hagen asked when the packet goes out. Wanderscheid answered three to four working days
prior to the meeting. Hagen suggested that to be safe, members who wanted things included in .
the packet need to get them to Wanderscheid a week before the mailing.
Bodin asked if this committee could really do all the things it felt were necessary to get this job
done. Hagen responded the committee should develop the best communication plan to submit
to the Council and then the Council could adopt all of it, or pick and choose from it.
Bodin wanted to know how far the committee should go. Hagen responded he couldn't answer
for other councilors, but he felt the committee should be all inclusive in the plan it develops.
Hartzell responded that if the things the committee recommends require a lot of time or money,
everything probably won't get done. Her opinion is the committee shouldn't limit itself by
trying to worry about that. It was up to the Council to choose, but she didn't want the
committee to limit its ideas at this time.
She then asked if the agenda as presented was OK. It looked good to everyone. She said she
really wanted to focus on getting subgroups operating and getting some things accomplished.
After reviewing Farwell's flow chart, she felt that one group, maybe Farwell and Cloer, could
look at how the City presently tries to communicate with citizens. A second group could talk to
past and present City Councilors, citizens, and possibly Administrator Almquist to find out what
had worked in the past and what had failed in the past. They could also go to the public, like
i
maybe Safeway, to ask their opinions. A third group could research what other communities in
other parts of the country are doing in these areas. At the end of this, each group could report
back to the larger group with a list of problems and statements.
Eckhardt stated he felt if the committee didn't distill the recommendation down to five things, it
wouldn't be achievable. Farwell said it was important to limit the tasks but it becomes an
editorial manner to say, for example, group 37 things under five major subgroups. His idea was
to use his flow chart as a guide to do what Hartzell was suggesting. Then he went over his
flow chart and explained his ideas as to how to implement it. He said we may need more than
three subgroups, however.
He also would like to present a draft plan to the Council and the public for input before it is
finalized.
Eggers said the process sounds good to her and she feels ready to begin defining the current
communication process, identify the strengths and weaknesses, then address the weaknesses.
She is feeling pressure to get something done and is ready to start moving forward.
Bodin agreed with Eggers and thought we should begin research on the current process and still
begin working on a plan. He liked the flow chart because it got something on paper and gave
some substance to the process.
Eckhardt liked the flow chart but was concerned about the intricacy of breaking down in
groups: He was also concerned about things that need to be addressed now (for example,
public disclosure of documents). He is worried about getting lost in the details of subgroups.
He is also getting more impatient and felt the time to identify problems is now. He has
presented six goals which we should work on now because he wants action and results
immediately.
Farwell responded that Eckhardt had identified some things he felt the City needs to do right
now, but this committee's job is to identify and fix the communication bottlenecks that prevent
action in these areas, not the problems themselves.
Hartzell said the three subcommittees must be linked together and that rushing to correct the
problems was premature at this point. She wants an overall plan as opposed to immediately
addressing just a couple of pieces of the problems. As an example, she said she was working
with a group trying to see how best for the City to access the Internet. This work may or may
not be part of the plan, but it is premature to decide that now.
Eckhardt asked Hagen what he wants from the committee. Hagen responded the committee
had a blank slate, it should throw out any Council outlook and start anew. He questioned the
time line on the flow chart and wondered if dates to accomplish the tasks would be set on a
calendar. Farwell responded by suggesting setting a couple of target dates and then based on
abilities and time, other tasks could relate to the targets.
Ad Hoc Citizen's Communication Committee 2
Minutes
January 22, 1996
4
Hagen suggested that subcommittees should form and meet before the next committee
meeting, say by one month. Hartzell agreed and said the subcommittee should come back to
the next meeting with results of the meeting.
Hagen suggested the next step is to look at the three subcommittees to see if they are the right
ones. Farwell said one subcommittee should analyze current City communication practices.
This could be accomplished by talking to City Staff and citizens. The results would then be
brought back to the committee.
Eckhardt suggested offering a set of ideas from what we already know doesn't work and then
eliminate some ideas if they won't work and work on the ones that do work. Hartzell felt these
are all still Ifuture pieces
opt options forthat
theaplan.overall
They will all be considered ed at one ideas
me after the whole
far are
picture has been looked at. be difficult
focus on p oblelms. He'sn id
afratFarwell s ill
process will lead to a lot of blind alleys.
d difficult to
alleys
Hartzell responded this committee is not working like a consultant and therefore, time and
resources will dictate the amount of details that the subcommittees will work on.
Eggers said she had been attending a lot of public meetings and people have been stopping her
on the street and telling her about problems, so some subcommittee work is already happening.
Hartzell felt that Farwell's idea of having one subgroup a agreed and said current ld focus nic City
practices is too much work for one group. 9
processes like building permits, when agendas are available, etc. Hartzell felt another subgroup
could work to get input from the public.
Farwell also said he would like to talk to Mike O'Brien of the Tidings and Pete Belcastro at
RVTV to see how they view the process. Also, the Mail Tribune and other media in the area
should be consulted with.
Hagen pointed out that in many cases, City Staff, Councilors and Commissioners are victims of
the same communication problems.
Hartzell concluded that one subgroup would work on internal City communication processes
and a second would meet with citizens and find out what they think.
staffing r stated the
that reports ports cou drbeincluded e nlpacketslfo because
all committee is
to
review.
3
Ad Hoc Citizen's Communication Committee
Minutes
January 22, 1996
i
Eckhardt offered to head up a group to look into obtaining public documents. Hartzell asked
how this related to the committee's work. Eckhardt responded that he would bring this back to
the committee because he felt it would be in the committee's interest to know these processes.
Hartzell responded that she felt what contracts were let and for how much is not pertinent to
the work of this committee.
Eggers said she wants to talk to citizens about successes and failures in dealing with the City.
She said recently she had been told about how helpful the front office staff in Community
Development was. She proceeded to pass this on to them and they were very appreciative of
this input.
Beal wanted to know if it would be possible to ask citizens about experiences in dealing with
the City via utility bill stuffers or newspaper ads. Hartzell asked if the City could help with this
or possibly set up a post office box for mailings from citizens.
Wanderscheid responded the City would help along these lines, but there is a long lead time for
utility bill inserts so they may not be practical because of time restraints.
Hartzell then asked the committee to figure subcommittee names and membership.
Farwell offered to lead the Current Practice subgroup and thought Cloer would be interested in
helping him with this.
Hartzell then suggested a Citizen Experience subgroup which she and Eggers could serve on, with
Eggers the head for this subgroup.
Bodin would like to focus on defining the existing communication problems and prioritize the
problems identified. He wanted to pick three top priority items to accomplish and then move on
to the next items.
Hartzell wanted any plan to have a citizen-to-citizen component that will make it easier for
citizens to network on issues.
Farwell stated he really enjoyed the article included in the packet and hoped everyone had read
it.
Bodin agreed to head up a subcommittee on Media/City Communication Problems.
Beal agreed to try and attend all subcommittee meetings.
Hagen said it looked like the three subgroups would be 1) Public Group, 2) City Staff/Elected
Official Group, and 3) Media Group.
Ad Hoc Citizen's Communication Committee 4
Minutes
January 22, 1996
Ij
Bodin then gave out a rough draft of a proposed Letter to the Editor he had developed. It was
decided to include'this in the next packet for committee review.
Hagen suggested talking to Wendy Siporen from the Tidings about doing a story on the
committee and its work. Eckhardt asked why Wendy hasn't been coming to these meetings.
Hagen responded she probably had other meetings or events to attend.
Eggers wanted to know if Council members wanted to be on the subcommittee. Hagen replied
that because of time and also to enable the subcommittee to be freer, he thought it would be
better to not have Council members on subgroups.
Wanderscheid stated if subgroup leaders could get information on meeting dates, times, and
places, he would mail this information out to everyone on the mailing list for their information.
Eckhardt complimented Wanderscheid on his staff support and minutes.
The next meeting was set for February 12 at 3:30 p.m. in the Council Chambers.
The Citizen Experience subgroup meeting with Hartzell and Eggers was set for January 31 at
'4:00 at the Rogue Valley Roasting company at 8th and East Main Street, with Eggers the lead
for this group.
Other leads will get meeting information to Wanderscheid as soon as possible.
The meeting adjourned at 5:10 p.m.
Ad Hoc Citizen's Communication Committee 5
Minutes
January 22, 1996
City of Ashland
PARKS AND RECREATION COMMISSION
REGULAR MEETING
MINUTES
January 29, 1996
ATTENDANCE:
Present: Pat Adams, Al Alsing, Bob Bennett, Teri Coppedge, Laurie MacGraw,
Director Ken Mickelsen.
Absent: None
I. CALL TO ORDER Chair Alsing called the meeting to order at 7:00 p.m. at the
Department Office, 340 S. Pioneer Street.
II. ADDITIONS OR DELETIONS TO THE AGENDA
Chair Alsing added election of officers for 1996 under New Business.
III. APPROVAL OF MINUTES
A. Regular Meeting - December 11, 1995
Commissioner Coppedge noted that on page 2 of the minutes that it indicates that Robert
Muir Graves was "from . . ." but the town was not mentioned. Director Mickelsen said
that Mr. Graves was from Bend.
Commissioner Adams made a motion to approve the minutes as corrected.
Commissioner Bennett seconded.
The vote was: 4 yes - 1 abstain (Coppedge)
IV. REVIEW OF FINANCES
A. Approval of previous month's disbursements
Commissioner Adams made a motion to approve the previous month's disbursements as
indicated by Payables checks #11992 - 12120 in the amount of $86,885.40 and Payroll
checks #9048 - 9107 in the amount of $41,474.58. Commissioner Coppedge seconded.
The vote was: 5 yes - 0 no
B. Approval of December 31, 1995 Quarterly Financial Statement
Director Mickelsen reported that all funds administered by the Commission were in good
shape at the end of the second quarter of fiscal year 1995-96.
Commissioners having reviewed the December 31, 1995 Quarterly Financial Statement,
Commissioner Adams made a motion to approve the statement as presented.
Commissioner MacGraw seconded.
The vote was: 5 yes - 0 no
Regular Meeting - January 29, 1996 Page 2
Ashland Parks and Recreation Commission
V. PUBLIC PARTICIPATION
A. Presentation by Helman School on playground
Joanne Densmore, a third grade teacher at Helman Elementary School, was present in
the audience with several students and parents from her class. She indicated that they
were present to ask the Commission to consider upgrading the playground at Helman
School. As part of the presentation, her class had made a video tape outlining the
various aspects of the playground which they felt needed attention. Prior to showing the
video she said that it was her understanding that the playground was a city park and that
they were also present to gain understanding about what the Commission's responsibility
was to the facility.
Following the video, Chair Alsing asked Director Mickelsen to review information
regarding the development and maintenance of the Helman School area for the audience.
Briefly, Director Mickelsen described the process whereby the Helman School area had
been developed in a joint effort with the Ashland School District approximately 10 years
ago. He said that at that time, the Helman School P.T.O. had been very interested in
improving the playground area and by working with the School District and the
Commission a cooperative agreement was reached whereby the current playground area,
trees and grassy area, and the tennis courts were developed with costs shared among the
School District, Commission, and Helman School P.T.O. He relayed that the
Commission's interest and support of the project had been founded on the need for a
neighborhood park in that area of town. He explained that the Helman School
playground and surrounding area were part of the community/school park system which
has been cooperatively developed and maintained by the Commission and School
District. However, the land and enhancements are School property, not dedicated park
property. As such, the Commission cannot spend park tax levy monies on the property
nor could it choose to make improvements to the property without the support of the
School District.
In response to questions by parents in the audience, Department staff explained some of
the difficulties in routine maintenance of the playground. Essentially, after ten years the
equipment is getting very old and finding replacements parts to keep some of the pieces
safely useful is not possible. Superintendent Gies explained that this is why the tire
swings had to be removed. Items such as constructing a new container for the sand base
and replacing the sand were costly capital improvement items not covered by the routine
maintenance agreement between the School and Parks. Superintendent Gies indicated
that Park staff did visit the playground on a weekly basis for safety checks and
responded immediately when notified by Helman School personnel that a piece of
equipment needed attention.
In discussion with Commissioners, Commissioner Adams said that she understood the
children wanting improvements to the playground area. She also said that she had been
a Commissioner 10 years ago and had supported developing a community/school park
for the neighborhood. She said that unfortunately lack of money in the School District
has not allowed much needed repairs and, over the years, it has become very rundown.
She said that if there is a renewal of the joint effort that she
Regular Meeting - January 29, 1996 Page 3
Ashland Parks and Recreation Commission
Helman School playground - continued
would like to see the School District be able to allocate sufficient monies on an ongoing
basis for upkeep and repairs to the equipment. She encouraged the students and parents
to pursue their goal and take their concerns to the School District. She said that as a
Commissioner she would not be opposed to having the Commission join into a
cooperative venture again but felt that the impetus and leadership for the project should
come from the Helman School students rather than from the Commission.
Commissioner Coppedge complimented Ms. Densmore's third grade students on their
efforts so far and on the video they produced. She asked Superintendent Gies whether
or not staff could take its new sand-pro machine down to the playground to help
alleviate the weeds and stir up the sand. He indicated that he would have staff try to
improve the sand area by using the sand-pro machine but wasn't extremely hopeful that
it would do much good because of the quality of sand. Staff also agreed to take some
paint to the graffiti.
After some further discussion, Chair Alsing inquired whether or not there was a
consensus among Commissioners that they would consider entering into another project
concerning the Helman School community/park site. Commissioners indicated that they
would be willing to enter into discussion with the School District if it were interested.
Commissioners thanked the group for its presentation and inquiry.
B. Open Forum
Joanne Eggers was present in the audience indicating that while participating in the
City's Communication Committee she had run across a couple of articles she would like
to share with the Commission. She presented copies io the Commission indicating that
she would hope that Commissioners would be interested in reading them.
VI. OLD BUSINESS
A. Review of time line and meeting procedures for N Mountain Park site
Chair Alsing presented a memorandum proposing a time line for meetings related to the
planning and design for the N. Mountain Park site. The time line proposed four to five
public meetings aiming for Commission approval of a final design plan in June 1996.
He also asked that Commissioners review their consensus of opinion for setting agendas
for the meetings and re-confirm that that is the procedure they would like to follow.
Commissioner Adams indicated that she was not confident that the report on potential
for environmental education on the Bear Creek corridor properties would be ready by
February 28th, the first proposed meeting date. She indicated that due to the extremely
wet weather that that date might need to be pushed back until early March. She said
that within a couple of weeks, the committee working with Linda Hilligoss who was
preparing the report would have a better idea as to whether the February 28th date was
realistic. After brief discussion, Commissioners decided to aim for the proposed time
line but remain flexible if necessary.
Regular Meeting - January 29, 1996 Page 4
Ashland Parks and Recreation Commission
Time line for N. Mountain meetings - continued
Linda Chesney, present in the audience, said that it was her understanding from the last
Study Session that the architect would be presenting an assortment of drawings of
alternative ways the property could be developed on which people could respond.
Commissioner Adams indicated that she had requested that that meeting be moved back
so that the report on the Bear Creek corridor could come first. She said that with all the
activity going on right now, regarding not only the N. Mountain site but the Greenway
sites, that she felt that an overall look at the environmental education potential for all the
properties under the Commission's jurisdiction would be beneficial. She said that she,
as a Commissioner, wanted that additional input prior to looking at architect's sketches
and believed that community groups and others would be interested also.
Several persons in the audience were interested in the time line and in the topics which
would be presented. Commissioner Adams suggested that a copy of the time line be
shared with audience members. After some general discussion among Commissioners
and audience members concerning the time line and the general concept for each
meeting, Chair Alsing re-iterated the Commission's goal by saying that the Commission
wanted to "take enough time" to get the job done without taking "too long."
Kate Hartzell encouraged the Commission to include public participation in the nuts and
bolts of agenda planning for the meetings to establish more of a collaborative process
between the general public and the elected body.
VII. NEW BUSINESS
A. Approval of proposed 1996-97 Department Budgets
Having developed proposed budgets from discussion in Study Sessions, Director
Mickelsen reviewed worksheets with Commissioners regarding the 1996-97 proposed
budgets for the funds which the Commission administer.
In response to a question from Commissioner Bennett regarding the Recreation Serial
Levy Fund, Director Mickelsen indicated that the City Council had chosen to place a
renewal of the levy on the May ballot. If for some reason the levy does not pass, then
the Council working with the Commission would need to come up with an alternative
means to keep swimming programs going this summer. Director Mickelsen also said
that there had been discussion among Council members regarding whether or not they
should keep renewing this levy or Whether it should be roled over into the City's tax
base. He indicated that if the Council chose to role it over into the tax base it couldn't
be done until next November which means the vote for a serial levy on this May's ballot
would still be necessary.
MOTION Having reviewed the proposed budgets presented by Director Mickelsen, Commissioner
Adams made a motion to approve the budgets and to recommend them to the City
Council and Budget Committee as presented. Commissioner Bennett seconded.
The vote was: 5 yes - 0 no
Regular Meeting - January 29, 1996 Page 5
Ashland Parks and Recreation Commission
1996-97 Department Budgets - continued
MOTION Regarding the Park Trust Fund, as had been discussed in prior meetings, Commissioner
MacGraw made an additional motion indicating that with the concurrance of the Oregon
Shakespeare Foundation Board and the Ashland Parks Foundation Board, she moved to
appropriate $12,195.30 as an expenditure in the Park Trust Fund in fiscal year 1996-97
for the express purpose of transferring the monies to the Ashland Parks Foundation.
Commissioner Coppedge seconded the motion.
In discussion, it was determined that after the transfer of the principal to the Foundation
that the Foundation would then administer the monies along the same guidelines as
Shakespeare originally required of the Commission; i.e., that the interest earned from
investment would be donated to the Parks and Recreation Fund to be used for the care
and maintenance of lower Lithia Park.
The vote was: 5 yes - 0 no
B. Kiosk concept for Greenway park node
Wes Reynolds, present in the audience on behalf of the Greenway Foundation,
apologized for being late for the Open Forum portion of the agenda and asked if the
Commission would take time to hear a request regarding establishing an informative
kiosk at the Greenway park node which would be developed in Ashland. With
concurrance from other Commissioners, Chair Alsing invited Mr. Reynolds to proceed.
Mr. Reynolds said that fundraising was continuing for the development of the next
segment of trail which would be coming into the Ashland area. He said that with this
continued fundraising that the Greenway Foundation anticipates that over 300 persons or
organizations will have donated to the entire Greenway effort. He said that the
Foundation would like to have some kind of means to express its appreciation to those
who have donated to the project. Indicating that he felt that the informative kiosk which
has been placed on Calle Guanajuato was well designed and fit the area, he said that he
was requesting that some kind of similar kiosk be placed at the park node in Ashland.
Because Ashland's park node would be a significant place to enter the Greenway trail
system, he felt that it would be an appropriate location for an informational kiosk related
to the Greenway and, if the Commission concurred, one of the three sides could be
devoted to listing the names of contributors.
After brief discussion, by consensus, Commissioners approved of the kiosk in concept
indicating that they would be willing to place a kiosk in that location and to include a list
of contributors on the kiosk.
C. Authorization to advertise for bids for equipment
MOTION Director Mickelsen indicated that approval was needed to advertise for bids for the two
new mowers approved for purchase in the 1995-96 budget. Commissioner Adams so
moved. Commissioner MacGraw seconded.
The vote was: 5 yes - 0 no
Regular Meeting - January 29, 1996 Page 6
Ashland Parks and Recreation Commission
D. Approval of Golf Course architect
MonoN Director Mickelsen indicated that although it was the recommendation from the
committee which reviewed proposals from golf course architects to contract with Robert
Muir Graves from Bend, a motion would be needed from the Commission to formalize
the agreement. Commissioner Bennett so moved. Commissioner Adams seconded.
The vote was: 5 yes - 0 no
E. Election of 1996 Officers
Through discussion and unanimous consent, the following Commissioners were elected
to fill Commission offices for 1996: Chair, Teresa Coppedge; Vice-Chair, Laurie
MacGraw; Finance Officer, Allen Alsing.
Following the election of new officers, Commissioner Alsing thanked the Commission
for the opportunity to serve as Chair for two years. He indicated that the Commission
had accomplished much over the past two years and that he had felt privileged to serve
as Chair during that period of time. Other Commissioners thanked Commissioner
Alsing for serving indicating that his additional efforts as Chair had greatly facilitated
the Commission in achieving its goals.
VIII. COMMUNICATIONS and STAFF REPORTS
A. Historic plaque at Railroad District Park
Director Mickelsen reported that the City of Ashland Historic Commission and the
Heritage Commission were looking for a place to locate a plaque to commemorate the
Applegate Trail. During discussion of the development of Railroad District Park, the
Commission had agreed to find a suitable location for the plaque somewhere in the park.
They were looking for re-confirmation from the Commission that they had its approval
to place the plaque at that location. By consensus, the Commission re-confirmed its
approval.
IX. ITEMS FROM COMMISSIONERS
A. Forest Commission and watershed hike
Commissioner Coppedge indicated that the Commission had been invited to join the
Forest Commission on an informative hike into the forest interface on March 9th
beginning at 8:30 a.m. at the uppermost parking lot in Lithia Park. She also indicated
that her term on the Forest Commission would expire in April indicating that perhaps
another Commissioner would like to take her place on that Commission. Because of her
experience and interest in the Forest Commission, Commissioners asked her to continue
in that role unless she felt that serving on the Forest Commission and being Commission
Chair demanded too much of her time. Commissioner Coppedge agreed to stay with the
Forest Commission for the time being.
Regular Meeting - January 29, 1996 Page 7
Ashland Parks and Recreation Commission
X. UPCOMING MEETING DATE(S) and PROPOSED AGENDA ITEMS
The next Regular Meeting was set for Tuesday, February 20, 1996 at 7:00 p.m. at the
Department Office.
XI. ADJOURNMENT By consensus, with no further business, Chair Alsing
adjourned the meeting.
Respectfully submitted,
Ann Benedict, Business Manager
Ashland Parks and Recreation Department
Memorandum
04E00�,.�:
February 12, 1996
X11 v: Mayor and City Council
ram: James H. Olson, Acting Public Works Director
,,j»xbjPl t0 January Monthly Report
Attached are the detailed reports from Fleet Maintenance, Street, Water Quality and Engineering Divisions:
ACTIVITY SUMMARY AND COMPARISON
Activity 01196 01/95 01/90
Equipment work Orders 99 98 55
Miles of Street Swept 537 631 332
Water Meters/Services (new & 58 20 21
replaced)
Utility Locates 101 104 52
Drinking Water Treated 57 MG* 62 MG* 49 MG*
Wastewater Treated 92 MG* 70 MG* 62 MG*
Sewer Cleaned 65,885 6,490 30,882
Sewer Inspected with Television (camom being rePaired) 5,371' 0**
Engineering Active Projects 35 31 23
Engineering 4 9 8
Subdivisions/Partitions
Engineering Permits Issued 32 31 3
*Million Gallons
**Not sn activity this year
cc: Public Works supervisors
ENGINEERING DIVISION
MONTHLY REPORT FOR:
January, 1996
1. Issued 14 Street Excavation permits.
2. Issued 2.Miscellaneous Construction permits.
3. Issued 3 Address Change or Assignment form.
4. Responded to 9 Certificates of Occupancy reviews.
5. Completed 10 Pre-applications for Planning Actions.
6. Completed 7 "One-Stop" permit forms.
7. Performed field and office checks on 4 partition plats & subdivision plats.
8. Conducted 9 traffic safety site inspections.
9. Conducted 3 vision clearance site inspections.
10. Attended Traffic Safety Commission meeting.
11. Applied for 6 County utility permits.
12. Updated City base map.
13. Performed the following work on the Scenic Heights Subdivision:
a. Met with Contractor in regards to rock wall construction.
b. Inspected work performed by Contractor.
c. Approved final subdivision plat.
14. Began preparation of departmental budget.
15. Submitted the proposed Tolman Creek Road improvement project to City Council to
set a public hearing date.
16. Performed following work pertaining to Oak Knoll Meadows Subdivision Phase IV:
a. Computed utility costs.
b. Prepared revised "punch list".
C. Prepared check of survey control in subdivision.
17. Acquired new Assessor's Plat Maps and list for the City.
PAGE 1-(C:Wg�1jnmwr Reu
18. Inspected construction of North Mountain Avenue.
19. Met with users of the Helman Irrigation Ditch to discuss ditch alterations.
20. Provided AUTOCAD map and/or drawings for the following departments:
a. Traffic Safety Commission (1)
b. Parks Department (7)
C. Finance Department (2)
d. Water Department (3)
e. Police Dispatch (36)
f. City Council (7)
g. Others (5)
21. Updated traffic accident data base.
22. Attended monthly Rogue Basin Utility Coordinating Council meeting in Medford.
23. Performed the following work on the Water Plant Treatment Improvement Project:
a. Inspected contract work.
b. Prepared progress payment to Contractor and Consulting Engineer.
C. Attended monthly progress meeting.
d. Approved progress payment No. 8.
24. Updated street cutting moratorium list.
25. Performed the following work on the 1995 Miscellaneous Concrete Project:
a. Inspected work performed by contractor.
b. Computed quantifies.
C. Prepared progress payment No. 1.
26. Performed the following work pertaining to Mountain Meadows Subdivision:
a. Prepared interim progress payment authorizations.
b. Inspected work performed by contractor.
27. Attended Bear Creek Water Quality Advisory Meeting in Medford.
28. Performed the following work on the Strawberry Lane land partition.
a. Completed survey of land partitioning.
b. Prepared final partition plat and acquired all necessary signatures.
C. Prepared parcel descriptions.
d. Recorded plat at Jackson County.
e. Met with title company for escrow closing.
29. Performed the following work pertaining to current L.I.D. projects:
a. Prepared the final reports for the Strawberry Lane Sewer, Oak Knoll Golf
Course Parking Lot and the Railroad Village Improvement.
b. Computed final assessment costs.
PAGE 2-(c:mgin�a4.ptpt)
C. Prepared assessment resolutions and documentations.
d. Submitted L.I.D.'s to City Council for final assessment hearing.
30. Performed the following work regarding the storm drain improvements planned along
the Billings property at North Main Street:
,._a_. - Revised plan of ditch location. —
b. Met with owner to discuss construction and easement.
31. Operated traffic counters at various intersections.
32. Reviewed plans of the Mountain Vista Subdivision.
33. Staff for Airport, Bicycle, Forest Commission as usual: Agendas, packets, staffing
meeting, tracking/completing background work.
34. Prepared a report to City Council on the termination of a public utility easement on
Randy Street.
35. Performed the following work at the Ashland Municipal Airport:
a. Ordered new wind cone.
b. Prepared request for final release of retained funds.
PAGE 3-cc:wti.. nt*Rv9
Water Qualityy
Monthly Report z ��r
January, 1996
�$."Lo `.aao„a:
The following is a report of the collective activities of various sub-divisions of the Water Quality
Division. This report concerns only the significant activity within these divisions.
WATER:
Leaks: Utility Service Association located 22.2 miles of City water mains in the leak
detection program and came up with one leaking fire hydrant which was repaired
on the spot. Repaired the Lithia line across Ashland Creek. Repaired five
service lines damaged by contractors. Repaired two service lines and/or meter
leaks.
Meters: Installed eight 3a-inch meters with hand valves and two 1-inch meters with hand
valves. Changed out forty-one 3e-inch meters and two 1-inch meters, repaired
one 6-inch meter and installed new 8-inch meter, with vault, to Wingspread
Trailer Court.
Fire
Hydrants: Repaired two fire hydrants. Relocated three fire hydrants on N. Main due to
Highway widening project, moved them back approximately 16 feet.
Services: Changed over four 'k-inch water services on N. Mountain getting services off old
6-inch line and onto new 12-inch line. Moved last ten water meters and boxes
back on N. Main. Replaced drinking fountain line and installed meter at Oak and
B Streets.
Mains: Hauled piping and fittings to contractor at East Main. Tried to flush and clean
this line but it blew apart. Chlorinated line to Retirement Center on N. Main.
Started 6-inch water main on Alta Street. Raised two valve boots, flushed dead
end water mains for better quality water due to non-use. Repaired one broken
valve on Forest Street.
PAGE 1-(<:waekAwq-;m96)
Pump
Stations: Performed weekly inspection and maintenance on four booster pump stations.
Misc: Removed another downed tree in the canyon.
Changed Lithia fountain on the Plaza as they are starting to'Zhip-a-g-am.—Riemoved
graffiti from Strawberry Reservoir. Repaired cracks in-TID ditch above 600
7 Ashland Street.
SEWER:
Repairs: Made repairs to eleven sanitary service lines/mains. Responded to two service
call.
Installed: One 4-inch sanitary sewer service and one 8-inch sanitary sewer service.
Replaced one sanitary sewer service.
Maintenance: Jet nodded 65,885 feet of various sized sanitary sewer mains, using 123,000
gallons of water. Responded to four main line plugs.
TREATMENT FACILITIES:
The Water Treatment Plant treated 56.84 million gallons of drinking water for our community,
and the Water Pollution Control Facility treated 91.7 million gallons of water.
MISCELLANEOUS:
There were 101 requests for location of water and sewer utilities during the past month.
PAGE 2—(c:w&W\wq-jm.96)
City of Ashland
Street Division
January 1996
Monthly Report
SWEEPER:
Swept 537 miles of streets.
Collected 273 yards of debris.
Responded to 101 utility location requests.
Graded several streets and alleys.
Patched pot-holes and sunken services.
F Raised the last of the man-holes and valve boots on Grandview Dr. that
were covered over as the result of the Chip-Seal project.
Repaired wash-outs on several streets and alleys.
Patched: storm drain ditch on E. Main, manhole and valve boot on Grandview
and a manhole and catch basin on Scenic Dr.: 17.4 tons.
Sand-sealed all streets that were re-surfaced and all man-holes and valve
boots that were raised.
Hauled 30 yards of sweeper debris from "B" St. yard to local dump site.
Set-up additional snow removal units.
Hauled 100.3 tons of 3/4 minus rock from Quality Rock to our "B" St. yard.
Hauled 60 yards of granite from our pit to "B" St. yard.
Cleaned up mud from the Loop Rd. between Morton and Waterline due to
slides. Hauled off 70 yards of spoil.
STORM DRAINS:
Flushed and/or rodded several storm drain systems.
Cleaned off catch basin grates.
Cleaned out 23 catch basins with suction equipment on the sweeper.
PAGE
Continued the E. Main St. storm drain project. See December report for
details.
CLARK AVE. SINK-HOLE: 2 - un-reinforced 24" concrete culverts collapsed,
creating a sink-hole. Although we needed to contract this job out, we
did assist the contractor by supplying delivering 156 ft. of 24". pipe and
furnishing 2 trucks/drivers and hauling off 160 yards of spoil.
Repaired broken storm drain/sink hole on Harmony Ln./Clark Ave.
Hauled 10 yards of top-soil from Hilton Fuel in Central Point and back-
filled storm drain project on E. Main and dressed up area.on Siskiyou
near Mountain, due to storm drain repair damage.
Conducted water tests in designated areas in Ashland and Bear Creeks.
Cleaned drainage ditches on Strawberry Ln.
Re-did the catch basin grate at 39 Scenic Dr. for improved drainage.
Cleaned silt and blackberries from the mouth of the 24" pipe behind
770 Walker Ave.
Repaired storm drain on Shamrock Ln.
Replaced 100 feet of rod on the Sewer Rodder.
Began Normal Ave. storm drain from Siskiyou Blvd. to Fremont St.: Project
includes underground utility location requests, exposing all underground
utilities, replacing 860 ft. of old 15" concrete irrigation pipe with 18"
P.V.C., adding four 12-inch cross-over drains into main line, 10 catch basins
and one man-hole. Residents in that area will be notified in person, if
possible, and by informational hand-outs.
Installed a 12-inch P.V.C. culvert under the road-way into our concrete pit
on Glenview Dr.
Re-dug the overflow ditch and settling pond at the granite pit.
Cleared the ditch and the opening to the 18-inch pipe at the airport.
Placed the maintenance camera into the Clover Ln. and Church St. storm drain
systems.
SIGNS and PAINT:
Changed the speed limit signs on E. Main from 40 mph. to 30 mph at Campus
Way, east bound and the City Limits, west bound.
Stripped old signs from numerous old posts, salvaged what we could of the old
posts and cut them into 1, 2 and 3 foot sections to be used for extending
posts around town.
Straightened and repaired several signs.
Made up dumping directional signs for the Pierson Property dumping site
off of E. Main.
PAGE 2-w..u.j_.90
Installed a post and a 30 mph sign at the City Limits, west bound, on E.
Main St.
MISCELLANEOUS:
Swept debris from accident on No. Main/Maple.
Repaired the road into the dump site on E. Main using 41 tons of 4-inch shale.
rock and 25 yards of re-cycled asphalt grindings.
Repaired the vandalized gate at the granite pit.
Returned 12 rented barricades to Ashland Rental.
Installed conduit under the driveway approach at the Cemetery on E. Main
for future irrigation system.
Picked out a wood stove at 749 No. Laurel for Conservation Department.
Hauled old lumber, plywood and utility poles to Bio-Mass in White City.
Cut up and removed a fallen tree from the alley off Iowa above Gresham.
Removed and replaced 8 feet of curb and gutter on Vista below Hillcrest.
Picked up wood stove at 287 Harrison for Conservation Department.
Hauled concrete blocks from our pipe yard on Glenview Dr. to our "B" St.
yard and built a bunker for old toilets in co-operation with the Conservation
Department.
' Helped in shop when needed.
Cleaned up equipment and facilities on a weekly basis.
Held monthly safety meeting.
PAGE
`r.
City of Ashland
Fleet Maintenance
2 F'
January 1996 '
Monthly Report ,
Ford 1911
Eight mechanics completed work on 99 work orders on various types of
City equipment and vehicles.
With the new numbering system in effect, work orders will no longer be
reported on an individual department or division basis.
The emergency generators at City Hall and the Civic Center were
manually tested on a weekly basis.
I and M certificates issued for the month:
City of Ashland: 1
(c:\street\fleetj an.96)
ASHLAND POLICE DEPARTMENT
REPORT TO CITY COUNCIL
FOR THE MONTH OF JANUARY, 1996
TO: Mayor, City Council, City Administrator and Assistant City Administrator
FROM: Linda Hoggatt, Administrative Services Manager via Gary Brown, Chief
of Police
STATISTICS:
January starts a new statistics year for APD. Part I crimes were down 35.6% and Part
11 crimes were down 22.9% over January 1995. Larceny and theft cases continue to
be active, but down from the previous January (73-1995 to 39-1996)
ACTIVITIES WITHIN THE DEPARTMENT:
DETECTIVES:
A background investigation for the potential hire of a new police officer and a
temporary dispatcher keep the investigations division very active in January. A
juvenile was arrested for stealing mail from 182 mail boxes, clearing numerous cases
from last year.
Follow up investigation was done on a case where two robberies occurred in a
victim's home by the same suspect. The investigation led to the arrest of the suspect
on multiple charges.
TRAINING:
Three Officers attending training for certification purposes on Intoxilizer usage. The
intoxilizer is the machine which verifies the degree of alcohol in the system for Driving
Under the Influence arrests.
Two officers attended training on Hostage negotiations; Detective Parlette attended a
40 hour training course on Advanced Fingerprinting for classifying, coding, taking and
examining fingerprints. Detective Brown attended a class sponsored by the BPSST
on giving better courtroom testimony.
A three hour table top training exercise was held in January for all management
personnel on Emergency Operations.
YOUTH DIVERSION:
Jan is busy participating in the development of a program that will marry the Juvenile
Department to the Community Dispute Resolution Center. The program, called VOM
(Victim Offender Mediation) will result in a referral for those low level, first offenders,
that would normally be dealt with through a letter being sent out from the Juvenile
Department. Instead, trained volunteer mediators will offer their time to bringing the
offender together with the victim to facilitate an agreement both sides can live with.
Nine new cases were referred to the YDO program in January brining the total
caseload to 30.
COMMUNICATIONS:
The communications center for the police department handled 3602 telephone calls in
December. Of these calls 368 were 911 calls.
Calls for service handled by the Communications Division
TYPE CALLS JAN JAN CHANGE YEAR TO DATE
1995 1996 TOTALS
POLICE 677 696 +19 865
FIRE 15 18 +3 18
MEDICAL 56 50 -6 50
AUTO AID 3 0 -3 0
AMBULANCE 60 66 +6 66
911 CALLS 564 368 -196 368
o ,
February 9, 1996
M E M O R A N D U M
TO: Honorable Mayor & City Council
FROM: Brian L. Almquist, City Administrator
SUBJECT: Monthly Report - January 1996
The following is a report of my principal activities for the
past month and a status report on the various City projects, and
Council goals and notes to staff for 1995-96 and 1996-97 .
I. PRINCIPAL ACTIVITIES:
1. Met with staff members to discuss transfer of ALS assets
to occur later that day.
2. Attended meeting at Hospital conference room to sign
documents and physically transfer assets from ALS to City.
3. Met with Paula Brown to finalize RFP for Wetlands
proposals.
4. Attended meeting in Medford of Southern Oregon Historical
Society along with Councilor Hauck and Historic Commissioner
Lewis to discuss reestablishing presence in Ashland.
5. Attended meeting in Medford at Mail Tribune with Hospital
Administrator Watson to discuss release of documents.
6. Met with Finance Director and Fire Chief to discuss
proposed Ambulance budget for ASA application to Jackson County.
7. Met with Workers Comp consultant and staff members to
discuss settlement offer for injured worker.
8. Met with architect Gary Afseth to discuss status of
elevator project.
9. Met with Barbara Allen to discuss proposed purchase offer
to Hillah Temple.
1
10. Attended all-day meeting in Vancouver, WA with BPA
Administrator and other public power industry leaders to discuss
presentations to NW Congressional delegation in March.
11. Attended monthly Chamber of Commerce Board of Directors
meeting.
12 . Met with Jill Turner and Dick Wandersheid to review
progress on cost of service study being prepared by BPA.
13 . Attended monthly Chamber Greeters meeting held this
month at the Ashland Police Dept.
14. Had coffee with Councilors Reid, Wheeldon and Hagen to
discuss various current topics.
15. Attended meeting at SOSC Media Center to review final
draft of proposed Intergovernmental agreement.
16. Met with Building Official Mike Broomfield to discuss
implementation of SB 35 regarding State regulation of local
building departments.
17 . Had lunch with PP & L manager Skip Patterson regarding
wholesale energy supply issues.
18 . Attended meeting in Eugene with Dick W. and Pete L. to
discuss formation of wholesale energy purchasing consortium.
19. Met with Communication Committee member Joe Eckhart to
discuss public information issues.
20. Had coffee with Councilor Wheeldon on various current
issues.
21. Met with Lew Aytes and Gordon Safely of SOREDI to
discuss possible redevelopment of Crowman Sawmill site.
22 . Met with Kelly Madding to discuss allocation process for
CBDG funds and possible use of funds for Youthworks/City purchase
of Hillah Temple.
23 . Had coffee with Councilors Wheeldon, Laws and Hauck to
discuss various current City issues.
24. Met with Carol Notz to discuss her proposal to establish
a observatory on the top of Mount Ashland.
25. Met with City Attorney and Fire Chief to discuss letter
from Mercy Flights regarding our request for a mutual assistance
agreement with them.
2
26. Participated in monthly Town Hall show on cable access
with Councilor Reid and Mayor Golden.
27 . Attended meeting of committee working on the
establishment of an ice rink in the downtown area.
28. Attended EOC walkthrough at the Ashland Police building.
29. Met with staff to review Equiptment Fund budget.
30. Met with Tim Bewley and Dick W. to discuss a proposed
video production regarding the Electric Department, its history
and its historic support of the General Fund.
31. Met with SOSC and ODOT officials to discuss cooperative
funding of realignment of Wightman/Indiana/Siskiyou intersection.
32 . Met with staff to review Administration budget in
Central Services Fund.
33 . Met with staff to review Ambulance Fund budget for
submission to Jackson County as part of ASA application.
34 . Had coffee with Councilors Reid and Hagen to discuss
various city issues.
35. Met with Jim Olson and Mac to discuss fence encroachment
problem in alley off of Emerick Street.
STATUS OF VARIOUS CITY PROJECTS:
1. Open Space Program. We have a possible purchase pending
for 2.5 acres off of Guthrie Street. Our revenue stream is now
fully committed until 1999 and any purchase would need to have
.principal payments delayed until then.
2. Capital Improvement Plan. We have assigned a staff
member to this project and hope to have a draft plan for the
council to consider right after the first of the year.
3 . Indiana/Siskiyou Realignment. The preliminary design has
been agreed to by the three parties. The State Highway department
is still firm on limiting its contribution to $50,000 on state
right-of-way. At a meeting with college and state officials, it
was agreed that city electric employee might be used to relocate
some of the signals and thereby allow the project to be completed
within budget.
4. N Main/Maple Construction. The contractor is scheduled
to start work on February 12 and complete construction, by June.
We have again asked for a right of first refusal to purchase the
3
remainder of the old BP gas station property. We have also worked
out a compromise which will enable us to preserve the Spruce tree
at the corner by installing the sidewalk behind it.
5. Water Filtration Plant Upgrade. Construction is on
schedule. All of the building additions are now enclosed, and one
half of the pipe gallery is finished and should be in operation
by early March.
6. Wetlands Demonstration Proiect. We have received three
proposals and they are currently being evaluated. The DEQ has
informed us that none of the effluent from the Wetlands project
will be allowed to be discharged to the creek unless it meets
standards. They are also proposing that the spray irrigation be
moved up to 1997.
III. STATUS OF 1995-96 COUNCIL GOALS:
1. Resolve the funding issue for wildfire fuels reduction.
Included in 1995-96 Proposed Budget. Keith Woodley has developed
a work program. The first project was recently completed off of
upper Morton Street. Other projects will recommence this
Winter/Spring.
2 . Commit to an ongoing matching grant program for LID
sidewalk construction in existing neighborhoods not to exceed
$30, 000 per year. This is included in the 1995-96 Budget. Kelly
Madding and Pam Barlow have developed a list of sidewalks where
parkrows are feasible. We have received a petition from
interested property owners on Tolman Creek Road. Nothing yet from
Oak Street or Fordyce Street.
3 . Prepare plan of options for reduction of dependence on
electric utility revenues. Staff conducted a retreat on April 26
to begin to develop options for Council consideration. New
developments at BPA and falling power prices. may make this issue
of lesser priority. We received a news release last month
announcing BPA's new rate proposal, which is slightly more
favorable than their first proposal.
4 . Resolve office building/space needs issue. Barbara
Allen has been authorized to approach the Hillah leadership with
an offer to purchase the property.
5. Develop and implement a citizen/government communication
program which includes citizen input. The Communications
Committee which includes citizen representatives and two Council
members has been meeting regularly to review the results of the
citizen attitude survey and to develop an ongoing program for
citizen input and information sharing.
4
IV 96 o1 rO[�CIL GOALS:
1, cou a e alter ative trans UOrtatlon odes through suc
mh
meana_s:
a E cou a in streetsca e m rovements that enhance
walEncou t and code a forcement to remove barriers dead
trees t 11 hedges etc. )
b. Com lets ne otiations for bic cle access from Jackson
Road to Crowson Road alon the railroad tracks.
t of a trans ortation coordinator
c. Ex lorin develo men
nosier
2. Assist in sitin a Teen Center. I have approached the
Teen Center about the opportunity to share in the purchase of the
Hillah Temple and to have full use of the building for a
specified period of time.
3 . Reexamine owth mana ement olicies as the affect
densit trans ortation and cit services.
4. Resolve office bu' ldin s ace needs issue. we are moving
ahead with an offer to purchase the Hi
llah Temple.
NOTES TO STAFF 1995-96:
1. Following TPAC adoption of the transportation plan,
Staff is to cost out the wort to the aCouncillming"
recommendations and to rep
2 . Complete Management Compensation Study and present to
recommendations.
Council prior to 1995-96 salary COLA, and requested further
received on July 5, approved 3t C ,
refinement of survey instrument prior to 1996-97)
NOTES TO STAFF 1996-97:
1. Planning Department to consider CUP criteria when
Railroad District neighborhood plan is reviewed.
2. The City Recorder will video tape and make available
Council Meetings to interested members of the public. Video tapes
will be available for one year.
3 . Administration will continue to explore purchase of land
for a Transportation Center that ensures the option for a future
rail link.
5
4. Administration will work with the School District and
RVTD to develop a bus route to E. Main and Walker that serves the
Pacific NW Museum of Natural History.
5. Police Dept. to consider extending bicycle patrol through
the Railroad District.
6. City Administrator to recontact Vogels about viability of
purchase.
7. Councilor Hauck will study and report back to Council
with recommendations for the City's role in economic development.
Possibly use SOSC interns to assist.
8. Computer services will evaluate, as part of its on-going
assessment, City needs for new technology and present to Council
through Administration. Councilor Hauck will continue to review
and present broader community needs to Council for consideration.
Possibly use SOSC interns to assist.
' ftrian L. Almquist
City Administra r
BA:ba
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1155 E. MAIN ST. ASHLAND,OREGON 97520 Phone(503)482-5211
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04.- �4
AR TME
® February 1, 1996
GARY E.BROWN
Chief of Police
TO: Mayor and Council
FROM: Gary E. Brown, Chief of Police
SUBJECT: Liquor License Application
Application has been received from Don Schamanek dba\ Chevron
Food Mart for a LIQUOR license, for an ESTABLISHMENT located at
2500 Ashland Street, Ashland.
A background investigation has been completed on the applicant
and approval of this application is recommended.
e"LE NTS
CHIEF OF POLICE
MC:kmh
'aooF Ashlanb lJn1irP
0 91 e ttz#tnEn#
v�` 9 1155 E. MAIN ST. ASHLAND,OREGON 97520 Phone(503)482-5211
�p m
OEp O p O lit I
4 RTME
® February 1, 1996
GARY E.BROWN
Chief of Police
TO: Mayor and Council
FROM: Gary E. Brown, Chief of Police
SUBJECT: Liquor License Application
Application has been received from Don Schamanek dba\ Chevron
Food Mart for a LIQUOR license, for an ESTABLISHMENT located at
2500 Ashland Street, Ashland.
A background investigation has been completed on the applicant
and approval of this application is recommended.
1 `CLEKIENT�� zj4/
CTING CHIEF OF POLICE
MC:kmh
CITY OF ASHLAND
Department of Community Development
Planning Division
MEMORANDUM . ..,EGO ,.',•
DATE: February 16, 1996
TO: Honorable Mayor and City Council
FROM: John McLaughlin, Director of Community Development
RE: PA95-131, Patricia Murphy, "A" Street Spa
Modifications of "A" Street Parking Lot Frontage
Attached please find the plans submitted by the project architect for the revision to the
"A" Street frontage for the parking lot area of this project. The design shows a low wall
and hedge for most of the frontage, with a 10' wide pedestrian entrance to the parking
area.
The plans were submitted just before the packets were scheduled to go out to Council
members, and Staff has had only a very limited time to review the design. Therefore,
the comments here have not been discussed with the applicant or her architect, nor have
they discussed the design with Staff.
In order to accommodate the back-up movements of the cars in spaces 7 and 8, it
appears that they will be backing up towards the pedestrian entrance in order to leave
the lot in a forward manner towards the alley. Staff is concerned that there is no grade
change between the parking lot and the pedestrian entrance, especially with the
pedestrian entrance being 10' wide, which is wide enough for an auto to pass through.
The design may give the impression from the inside of the parking lot that an exit may
be possible onto "A" Street. We would recommend that the width of the pedestrian
entrance be limited to no greater than 6' to provide the visual appearance of not being
able to exit an auto through this opening.
One other issue involves the style of street lighting proposed. Efforts have been made to
coordinate the style of pedestrian street lights along "A" Street. The lighting proposed
for the entrance and along the front of the parking lot is not in keeping with the lighting
that has been installed in front of the park and elsewhere along "A" Street. We would
recommend that the lighting design be modified to coordinate with the existing efforts of
the City and other property owners.
With the narrowing of the pedestrian entrance and lighting change, we believe that the
architect has done an adequate job of addressing the concerns raised during the public
hearing. Other opportunities exist for improving this streetscape and pedestrian area,
but rather than keep attempting to redesign the project, we believe this meets the
m;n;mum requirements stated by the Council. The applicant may wish to further join
with the property owner to the west (currently under construction) on improving the
common property line between their properties, as well as consider additional changes to
the sidewalk area. We would recommend approval of the project with the attached
conditions from the previous planning commission approval, with the exception of
Condition 2, which would be revised as follows:
2) That no access to the parking lot be allowed from "A" Street, and that the
applicant's design for modification of the parking lot frontage be accepted with a change
in the pedestrian access width from 10' down to 6', and that the pedestrian scale lighting
be changed to match the existing pedestrian lighting in the RR District Neighborhood
Park.
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RECEIVED FEB 1 5 1996
- i a;
amo•u...
February 15, 1996
a: Mayor and City Council
ram: Jill Turner, Director of Finance
,�$1thjgj& Sewer Rates
Recommendation Staff recommends the adoption of the attached resolution increasing sewer rates
effective April 1, 1996.
Discussion Attached is the sewer rate model for 1996-97 through 2003-2004. This rate model was
designed by Hilton Farnkopf&Hobson the City's sewer rate consultant,in January 1994. The study indicated
that rates should increase 22% in 1994 and then 15%percent each year through 1998. It also indicated that
the largest share of these increases should be born by the commercial customer class. Last year staff updated
the rate model and recommended rate increases of 15% for the next four years.
Again the model has been updated and staff is recommending a rate increase of approximately 10% for
each of the next four years. These increases will affect the three main customer classes differently.
The following table outlines the increases.
April 96 April 97 April 98 April 99 April 2000
Commercial 16.00% 16.00% 16.00% 16.00% 6.00%
Multifamily 1.97% 4.00% 4.00% 4.00% 6.00%
Residential 6.53% 6.50% 6.50% 6.50% 6.00%
These increases are lower than the Hilton Farnkopf&Hobson study recommendation, and lower than
last year's estimate.
Assumptions
* Phased in wastewater treatment plant as outlined in facilities plan. Costs are stated in
November 1998 dollars as outlined in the plan (stated as ENR 6,100).
* Three separate borrowings--
1. June 1996 $4,196,000 State revolving loan, repaid in 20 yrs at 6%.
2. 1997-98 $11,000,000 Revenue Bonds, repaid in 13 years at 6%. (End with the
food and beverage sunset.)
3. 2001-2002 $6,000,000 Revenue Bonds, repaid in 20 years at 6%.
* Assumes no property tax support. All costs will be paid from the food and beverage tax
and user charges.
* Assumes a doubling of SDCs in July 1996.
* Assumes 1% annual increase in food and beverage tax revenues.
* Assumes 5% inflation in operational costs.
* Assumes interest income at 5%.
RESOLUTION NO. 96-
A RESOLUTION ADOPTING A SEWER RATE SCHEDULE
PURSUANT TO SECTION 14.08.035 OF THE ASHLAND MUNICIPAL
CODE AND REPEALING RESOLUTION 95-04.
THE MAYOR AND CITY COUNCIL OF THE CITY OF ASHLAND DO RESOLVE AS
FOLLOWS:
SECTION 1. The "Sewer Rate Schedule" marked Exhibit "A" and attached to this
Resolution is adopted as the sewer rate schedule inside and outside the City limits.
SECTION 2. The "Sewer Rate Connection Fee Schedule" marked Exhibit "B" and attached
to this Resolution is adopted as the rate schedule for sewer service and connection fees to the
municipal sewer system.
SECTION 3. The rates adopted on Exhibit "A" shall be increased to account for inflation
annually on April 1st, based on the Consumers Price Index- All Urban Consumer Portland
Index (CPI-U) July to July, provided that no other increases were implemented within the
last twelve months. The City Administrator will provide the City Council with a review of
the rate structure annually in the budget.
SECTION 4. The rates adopted on Exhibit "B" shall be increased to account for inflation
annually on April 1st, based on the Engineering News Record Construction Cost Index (ENR
Index) for Seattle, Washington. The current index is established at 5332 (Feb 96), provided
that no other increases were implemented within the last twelve months.
SECTION 5. Fifty percent of the sewer connection fees established herein for the
development of qualified affordable housing under the City's affordable housing laws, shall
be deferred until the transfer of ownership to an ineligible buyer occurs. Said connection
fees shall be secured by a second mortgage acceptable to the City, bearing interest at not less
than 5% per annum. Accrued interest and principal shall be due on the sale to an ineligible
buyer.
SECTION 6. Three copies of this Resolution and Exhibits "A" and "B" shall be maintained
in the office of the City Recorder and shall be available for public inspection during regular
business hours.
SECTION 7. This resolution is effective April 1, 1996.
SECTION 8. Resolution 95-04 is repealed on the effective date of this Resolution.
Resolution No. 96-
Page 2
SECTION 9. The fees and charges listed on the attached exhibits are classified as not
subject to the limits of Section llb of Article XI of the Oregon Constitution (Ballot Measure
No. 5).
This resolution was read by title only in accordance with Ashland Municipal Code §2.04.090
duly PASSED and ADOPTED this day of 1996.
Barbara Christensen, City Recorder
SIGNED and APPROVED this day of , 1996.
Catherine M. Golden, Mayor
Rpto
Paul Nolte, City Attorney
(g:\j81%wp\==i1lsewerlsm=o.96)
EXHIBIT "All
CITY OF ASHLAND, OREGON
SEWER RATE SCHEDULE
RESOLUTION NO. 96-_
ADOPTED 1996
EFFECTIVE DATE APRIL 1, 1996
All sewer service provided by the City of Ashland will be in accordance with Chapter 14.08 of the
Ashland Municipal Code.
1. SEWER RATES WITHIN THE CITY LIMITS
Single ...................
Family Residential April 1,:1995 Apr
44 0 661
. ......
............
.............
Monthly.. ....... :Charge......Service
......$jjQQ
.... . .......
...................
Quantttq Charge per 1 U11 1,2
.,65
Quantity Charge is based on average winter water consumption in excess of 400 cubic feet (cf) per
month. Winter consumption is defined as the average of water meter readings taken in the months
of January, February and March. Annually on April 1 the bill will be adjusted based on the water
consumption during the previous three months.
Single family residential water accounts with no consumption during the months of January,
February and March will be based at 700 cubic feet.
Multi Faini y:A._esi e ftal A p;;H I27.995
April I ")Vu
..........
.....................
777
Monthly- C r VhW
................-
4,y
$
dilb 43
MAT, .�o . "
4rKiV j j65
Quantity Charge is based on average winter water consumption in excess of 400 cubic feet per
month per unit. Winter consumption is defined as the average of the water meter readings taken in
the months of January, February and March.
Multi-family residential accounts are all accounts in which more than one residential dwelling is
attached to the same water service. Annually on April 1 the bill will be adjusted based on the
water consumption during the previous three months. Multi-family residential water accounts with
no consumption during the months of January, February and March will be based at 500 cubic
feet. Two dormatory rooms are equal to one multi-family residential unit.
SEWER RATES
EXHIBIT "A"
PAGE 2
.............
Governmental April , 1995 April 1 ::"1 996
................ .......
....Monthly Service
Q .
$11 561
1.54.............
..... .......
—4, ...�ij
Quantity Charge is based on actual monthly water consumption. Mixed residential and commercial
accounts will be billed as commercial.
For commercial, industrial or governmental users where monthly water consumption is not
measured through city water meters, the sewer rate will be established as follows: The annual
water consumption will be determined by an estimate made by the Director of Finance who shall
use water consumption records of similar users or water consumption records of past use, if
available. The annual water consumption will be multiplied by the Quantity Charge set forth
above and the product divided by twelve. The quotient will be added to the Monthly Service
Charge set forth above. The sum shall be the monthly sewer rate for that user. This rate shall be
effective beginning in the month after the rate is determined until the following July or until the
rate schedule is amended by resolution of the council. At such time the Director shall redetermine
the annual water consumption and compute the monthly sewer rate using the formula set forth
above. Water consumption determined in this manner shall be lowered if the user can demonstrate
through the use of a meter approved by the city that the user's actual consumption is less than the
estimate.
2. ADJUSTMENTS AND EXEMPTIONS TO COMMERCIAL AND INDUSTRIAL SEWER
RATES
A. If a commercial, industrial or governmental user can demonstrate that the volume of sewage
discharged by the user is less than 50% of the water consumed, the City Administrator may adjust
the sewer user charge accordingly.
Methodology for Special Cases for City Administrator
1. Greenhouses, Churches, and Schools (grades K-12) operating on a nine month school year.
April*r:
Monthly.-.ServiceCharge
- E. .
......... . .. .....
............
............
er 00
Qdaffit*Y ch
-1.1— , -. Wg pll:z:
SEWER RATES
EXHIBIT "All
PAGE 3
Quantity Charge is based on average winter water consumption. Winter consumption is defined as
the average of the meter readings taken in the months of January, February and March. Annually
on April I the bill will be adjusted based on the water consumption during the previous three
months.
1. Bed and Breakfasts and Ashland Parks Bathrooms
A
p%fl i, 1995 pn1 1.1
.. ......
Monthly Servtce<Charge IL50,
Quantity
per 100
----------
Quantity Charge is based on winter water consumption. Winter consumption is defined as the total
of water meter readings taken in the months of January, February and March. Annually on April
1 the bill will be adjusted based on the water usage during the previous three months.
B. Water sold through an irrigation meter is exempt from sewer user charge,
3. SEWER RATES OUTSIDE THE CITY LIMITS
A. The sewer user charge shall apply to those sewer users permitted under Section 14.08.030 of
the Ashland Municipal Code.
B. The sewer rates for outside the City limits shall be two times the sewer charges for inside the
City limits. Unmetered residential accounts will be calculated on an average winter usage of 700
cubic feet of water for single family residences, and 500 cubic feet per unit for multi-family
residences.
EXHIBIT "B"
CITY OF ASHLAND, OREGON
SEWER CONNECTION FEE SCHEDULE
RESOLUTION NO. 96-
EFFECTIVE DATE April 1, 1996
A. Four inch lateral connection from trunk line
to normal curb line. $1,295.00 $1,345.00
B. Six inch lateral connection from trunk line
to normal curb line. 1,333-00 1,405.00
C. Eight inch lateral connection from trunk line
to normal curb line. 1,375.00 1,425.00
D. Ten inch or larger lateral connection from
trunk line to normal curb line. COST
E. Manhole maximum depth of 5 feet. 1,690.09 1,750.00
1. Per additional foot of depth. 50.00/ft
F. Eight inch sanitary sewer line with one five
foot manhole per 400 feet of eight inch line. 25.00/€t 25.90/ft
G. Checking for sewer main blockages
without finding a blockage. $--90.00 $ 93.00
G:U ILL\WP\COUNCIL\SEwER\EXHIBn'.A96
UISIB)ATER RATE MOn Inflation increase 105.00%
Hilton Farnkopf k Hobson Food Bev Increase 101.20%
by-Jil 14urnar---------
Actual Actual Actual Actual Actual Estimate Budget Budget budget Budget Budget Didget Budget Budget
02/15/96 FY 19989I FY 1991-92 FY 1992-0 FY 1993-94 FY 19943 FY 1995-% FY 1996-97 FY 1997-4d FY 1999-M FY 1999-2000 FY 2OW-2NI FY 2NI-2002 FY 2002-2003 FY 2W2004
FBW RNUIRBOU
OPERATIONS& MAINTEIVE
Regular Salaries and Vegas 219,636 299,042 267,233 279988 320,968 352.080 372,000 391.000 411,080 432,000 454,000 477,000
501,000 526,000
Overtime Pay 9,520 12.034 15,691 10.925 18,313 20.900 181000 19.000 20,000 21,000 22,000 23,000 24.090
25,000
Fringe Beref its-- --109,381 --102,382---111,810----422,770-135,13N 136,@N W,0W -150,000 -158,000 -166,000------174,000---183,000 192,000
Additional Staff 175,000 184,000 318,000 318,000
Subtotal 309,109 420,457 385,506 402,723 462,051 507,080 526I040 553,000 581,000 Gillow 817,000 858,001 1,026,080 1'001'000
1&47%-- -1I4.73%-----I0&T3%__103.75%_ _105.13%-- 105.05% HE 16% 133.72%------A85.03 II358% 10141%
Materials and Services
.2 Ackertising and Publications 627 300 1,594 11035 7,329 400 3,900 4,000 4,000 4,000 4,000 4,000 4,0013 4,0130
----Bad Debt expmse----- ---3,426-----3,478---- 4,OM 51000- 6,000-.. 6,000 UN --6,000- .6,000 6,000
Central Service Charges 210,000 250,300 245.020 257,300 288,000 306,000 339,070 356,000 374,000 393,000 413,060 434,000 456,000
479,008
Chemical and Lab Fees 7a1 12,816 13,816 17,235 27,366 26,326 31,208 35,000 37,000 39,008 41,000 43,000
45,000 47,008
Contracted Services 0 0 -3,000 0-----3,993------3,000...-----3,003 3,000 3,000 3,000 3,000 -3,000-- 3,000 3,080
Equipment Rental -City 66,250 85,789 72.281 80,390 82,410 101,540 89,290 73,000 77,@N 81100'! 851006 891009 93,0
98,900
Equipment Rental - Outside 495 1,291 650 2.468 792 0 0 0 0 0 0 0 0 a
Insurance- 7,257 -7,264 8,607 ----12,000 -14,400- ---19,820-- -23,090 24,009 25,000 26,000 27,000 28,220 29,000 30,000
Licenses and Permits 4,373 11,261 9,440 5,781 9,850 10.000 14,000 15,0130 16,000 17,000 18,000 191020 20,000
21,000
Maintenance 9,733 14,160 31,593 19,739 41,918 45,000 52,0M 55,000 58,088 ellow 64,000 67,0813 701020 74.080
-Miscellaneous 0 0 209 -- 632 441- -4,080 4,000 4,080 4,000 4l888-- 4,008 4,000 U
Professional Services 135,739 47,330 105,230 Golm 39,654 100.000 50,000 53,080 56I000 59,000 62,000 65,000 Gelow
71,000
Rent Glow 61000 6,000 GION 6,008 6,000 Glow 6,000 6,000
--Safety Program 1,614 2,696 2,358 --1,299 - 1,798 2,000.-- -4,700- 5,080 5,000 5,000 -5,000 - 5,080 5,000
5,000
Small Tools 2,302 2,980 3,797 4,611 4,620 3,000 3,000 3,000 3.000 3,000 3.020 3,000 31000 310130
Office Supplies 1.314 483 472 409 1,334 3;000 1,500 2,OW 2,000 2,000 2,080 2,000 2.000 2,000
Technical Supplies 2,319 3518 5,302 - - 329 2,874 -- 0--- ----4,000- 4,880 4,00 4,000 4,800 - 4,000 41020 4,000
Travel and Training 2,293 2,470 1,148 2,626 4,772 2,000 4,000 4,0130 4,000 4,000 4,020 4,000 4,000 4,000
Uniform Allowance 0 354 278 31065 1,927 4.000 4,000 4,000 4,008 4,000 4,088 4.000 4,000 4,000
------Utilities 104,173 96,385 88,583 -100,196- 100,637 --100,256---189,540 115,900 121,008 177,000 133,020--- 140,000 147,0013
154,000
Phase I Mainterace 13,000 14,000 15,900 16,000 17,008 18,008 191" 20,080
Payment in Lieu of Franchise 20,000 45,337 59,341 72,052 85,344 98,003 104,0013 11610013 131,000 146,000 159,900 170,000
171,000 173,000
----Subtotal-- -575,770 574,734- -652.615- -641,891-----712,885----83'7,080'---847,800----900,920 955,000 1,010,020 1,064,000-- -1,118,000 1,163,001)
1,212,008
0 M Subtat 884,959 995,191 1,98,121 1,044,614 1,184,936 1,344,000 1,373,000 1,453,000 1,536,000 1,621,000 1,881,000 1,976.080 2,189.000
2,773,000
11246% 104.-31X 100.63%1110- --1 13.4A -122 16% 105.71% 10553% -- _11078% 19184%
CAPITAL D(PeM
Affmal Outlay-- - --- --- -
Equipment 149;189 4,524 4,075 10,930 24.690 7,100 151000 15.000 16,000 17,801 18,000 19,200 20,000
Improvements other than build 42,802 75,951 422,891 167,784 274,147 30.020 76,920 81,000 85,000 89,000 33,000 98,000
103.00 16810130
--Sewer Collection Lire - - --- -- --- ----- -- '192,820----96,080----118,000 101,000 0 0---- -134,000 134,000
Subtotal 191,991 80,475 426,966 178,714 299.837 �22'" 1801000 296,000 201.099 IE51ON 460,000 1161000 256,000
262A8
p, ,oao_yt_c� z naoza am cv , g5. a Dorm w',am�o wJg9g�g w i000mm-F� �BIF�-2001=2 ? 3
Debt Service - 000 370.000 378,00 0 yrs
Debt on Phase I 5.340 5,865 10,565 10,155 412 0 370,000 370,800 370,000 370,000 370,080 370,
.BBB-1.250,888-1.2550.880-J,250,W0�,'y°,D°8-1,750.00-1,250,0(0-13yrs
Debt on Phase III 610.60 610,000 610,000 20 yr Debt
'? Subtotal 5,340 5,865 10,565 10,155 412 0 370,E 995,00 1.60,00 1,60,80 1,628,808 2,230,0Bd" 2,230.80 _ 2,234,00 -'----
i
0 Revenue J�irexent Mtota I,B82,29a 1,081,531 1,475,652 1,233,483 1,484,745 1,566,800 1,313,000 2,654.000 3,357,000 3,346,000 3,961,880 4,371,880
4,695,800 4,7101.SIR
99.93; 136 44% &159% 12&37% 105.47% 122.80% 13&01% 126.49% 99 67% 1l&38% leg 11% 106 17X IB1.93%
" NON WMTIf6 REVD ES .
MISC81 MEM REVS LE SUM _
':'c�Mt-Service-Jnstallation c',052 4A 965 5.'708 nc.of0 6(,809--.54.000-56,00---&000---1,000--65,000---68,800 Tl-,�8---75,880--79,800- -
: ° Dw Grant-WTP Study 120,000 47,330 93,425 0 0 0 0 0 0 0 0 0 0 0
Transfer fmn Insurance Servic 0 0 0 110,000 0 0 0 0 0 0 0 0 0 0
n-Ftgd2ad8eVeragB-T8.%- a a---IA�Onstfvctlal-Atzt _v75,00-944,00-953.000-963,880.---973,800--983,008-_--
Miscellaneous - 217 1,223 (1,416) (2,860) B 8 B 0 0. 0 0 0 0 0
Sibtotal 184,20 93,518 147,709 154,00 61,809 54,80 56,00 59,08 941,00 1,009,000 1,821,00 1,034,00 1,048,00 1,062,00--
-- - --
TRANSFERS IN 011f OF aPERATIONS --- --- 0 0 0 0 0 B 0 0 0
a
Operations Balance 1(;4,631 145,790 (46.047) (63,040) (213,301) (295,00) 1330,820) 04.00 (312,00) (612,001 (311.00) (177,00) 10,00
132.04 - ----
'=latex#uMlwn-{irG-Interest 0 --250,800-!250.0081- a a ® 0 0 -0 0 0 0 -0--Transfers from SOC Collection 0 96,00
46,00 46,000 46,000 46,80 46,000 46.002 46.08
m Trenfers from S0L Treatrtenit 0 90,00 90,00 90,00 68,00 126,00 10,000 146,08 166,00
confers --164,631-145.70--2&i.953-0313,040-(213,3011-(?35.00)-1444.=--340,80-1.176,001-_(498,001.-1139,00)--(5,0001--301,80_-�44,0A-----. --'.--- -
Non-Operating Revenue Total 348.980 239,30 351,662 (158,990) (151.491) (241.00) (88,80) 399.80 821,00 511,00 882,00 1,079.00 1,349,00
1,406,00 - --
? s fET fEQU RE&IIRDIENT 733,390 842,223 1,123,990 1.392,473 1,636,237 1,807,00 2011,00 2,255,00 2,SG,00 2,835,000 3,079,00 3,293,80
3,326,000 s..ib9,00
9-8pr-ing-increase--- --
0 41,008-35,80---03.00----50,08--58,088--42,00--46,00 0 8----._0 -'-'-
•
PATE fd:�ft41E5 733,398 842,223 1,173,990 1,392,473 1.595,237 1,772.00 1,968.00 2,2 ,00 2,476,00 2.793,00 3,633.80 3,293,04 3.326,80
3.359,600
x 114.940% 133.455% 123 987% 117.506% 110.436% 111.09% 112133% i 12 8.07%461% 1 11.790%% 10 10.950% 101.002% 10.9
%
-- -
m 9,{!)4.116/(SHORTFt%1.) 0 0 0 0 1501 0 $0 $0 0 40 0 40 40 t0
Spring Residential ------ ---- - --- 14,00 16,00 17,00 19.00 19,00 21,00 0 0 -- 0
Spring Residentil 2.00 4,00 5,00 5,80 8,00 8.80 0 0 0
$ 0g y
811,047 897,000 969,80 1,859.80 1,157,00 1,264,00 1,373,00 1,491,00 1,50,80 1,521,00
Residential
387,179 414,00 -40,00 454,00 482,00 511,00 555,00 60,00 60,00 614,00 ---
45�r,ef,,,..eMla nVt,811-1171,00--0'71,00----1092.800-839.80-1.018,00---1.105.80-1,20.00---1+212.80-1.224,08-
1,06.237 1,987.80 2,011,00 2,255,00 2,536,00 2,835,00 3,879,00 3,293,00 3,30.000 3,359.00
e ,
-rate - -- - - - - - -
'• s8. t.65002 &53% 650% 650 650% 6 0% 6� &0% 0.0% 0.0%
Residential % n n 50x_60%
"H,'tiiaily-%
1.65144
Ca®etcial % 1.61957 160% 1600% 160% 160% 600( 60% 0.00% &em( (I=
1 � a Goal % _
„
Percentage Residential &454 49568% 468626 4&981% 47.716% 46372% 45256% 45.V4% 45.70 46298% 45.281X --------
® ! I& I& 9
Percentage Multifamily &183 23.663% 23.M% 21.483 20.355% 19,03% 1&307% 18.285% IS,28
o 36437%-36.n 1150(% 36.442X - 439% ----
Pad 'Jf
' FJID"M N M3414 4 N IOOi�.1' N IO��T [V ...-OPI.m N 1 N IftQQ- •�I M�I_'10�1 N M01�Ltl2 _ _„
' OPEfif4TMi RACE -
° 0e0imfa 690-4M.917--272AM 325.',''7-394,',".' 618.383-953.383----1,331.383--1,L04M--- 566.'w�;.256.383-2.680,393-2,991.383-3,032.383 -
'- Transfers IN(Out) 1164,631) (145,790) 46,047 63,040 213,301 295.000 330,000 (204,000) 312810 - 612,000 311.0® 1771 (100,0004
(132.80)
Interest 29,850 17.478 7°485 5.565 10.340 40,000 48,000 67,000 60,008 78,000 113,8)0 . 134,000 150,000. 152,000
? °-E,wi.a8a4ance4..."'x,917--272,60.`i�..'r-137 394,742 618.3B3�53.393 1,331,303---1+194.393 .566,393-2,2x6,383-,2.608,393-2,991,383;.di2.383-3, 2,393
° - 618,383
(0)
--boc"xsatr+l ---
} Beginning Balance 0 13,091 46,130 181,562 160,002 215,
202 164,232 158,782 136,791 201,202 .211,282 242,202 274,792
'
Revenue Collected
^9.�-QII9Gtion 5,245-14.t�0-20.894-21,954 22.918 46.000- 46 ON GA10--46.000 -06.080 46.80�6�.000-46,000 -
° from SEC - Treatment 7,846 20,204 . 31,248 33,000 34,082 68,000 68,000 68,000 1261000 126,000 146,000 166°080
1861000
516total 13,091 32,154 52,142 54.954 57.000 114,000 114,000 114,080 172,080 172.000 192,000 212,000 212000
3 to collection Capitl 0 0 0 0 0 961000 46,000 46,000 46,000 461080 46,000 46,000 46,830
>o to Saar Debt Service 0 0 0 0 0 90,000 90,000 90,800 69,000 126,000 126.080 .1461800 166.808
0 0 8 186,000 436.000-136,000-114.000-172.000 171,000- 192.000--212.000---.---____
Interest 0 . 885 2,290 4,696 81000 111000 81810 9,000 7,800 101008 111800 121000 14,000
a Ending Balance 13,091 46,130 100,562 160,202 225,202 164,002 150,202 136,202 201,282 211,282 242,202 774,202 308,202
Treatment 97,094 136,176 121,176 104.176 89,176 151,176 158,176 185,176 213,176 242,176
l01 (W (W IW l01 (01 (0) l0) (0) (0)
-
Beginning Balance 0 600,270 1,746,749 5,044,749 2,944,749 10,022749 4,566.749 794,749 834,749 4,952,749 2,603,749 0
m from Bond Sale Proceeds 11,003,000 6,080,080 17,000,000
. n ffoo-Stateboan- ----------- -4,1%,000-----0- ---- -- ------- --- -----4.196,000 ... .
from Food k Beverage Tax 611,315 1,113.090 890,000 917,000 925,080 Moved to Operations 4,457,395
RVMG Services (43,000) (66,000) (551000) (164,000)
.- Gentra1-Services-on-Food and Bev---- -------...-------- (28.333)--(25,000)-(25,8000 -----"-- ---- -------------°----(78.333) --"
Slbtatal 611,315 1,084,747 5,018,000 826,008 16871,800 0 0 0 6,0001000 0 0 25,411,062
Spray Irrigation 11000,000 11900180 580,000 3.400,80
--Wa5taater-pfase-4------- -- --650,800--3,006,908---2477,000------0----°--0----A-------0----0 -----0-6,153,009. ..--
• Vastevater phase 11 0 "0 2,481,000 4,025,000 4,000,000 0 0 0 0 10.506,000
uastelater phase III 0 0 1,424,000 2,597,000 2597.000 6.618,000
Wet ends 000,988-100,080--30,000 301800 -- --- ----------300,000 --
Subtotal 0 0 11850,000 3,176,000 4,938,083 5,955,000 4,008,000 0 1,924,009 2,597,000 2,597,000 27,037,080
interest 8,955 41,732 130,000 250,000 145,008 499,000 228,000 40,000 42,818 249°000 130,000 1,762,687
eE ndlrg-gelen:e 6201278-IT746,749-5,044,749-2,944,749-10.002,749-41566,749-794,749--0n4,749-41952,749-x,6811749 -136,749 '1361749"
. 1,746,749
ENGI%F(M BkA4XS
-------Open g-Betame --400,917---'M,605 6rt37-395.442-648r383-9530303=1r331r383--1,191.383---11566,383 2,25603832,690 0383-2,991-,383--3,032,393 3.%2,383-------
STICAccount 0 13,091 46,130 190,562 120,202 225,202 164,282 150,202 136,292 201,202 211,202 242,782 274,202
308,202
Serer Construction Account 0 0 0 628,270 1,746,749 5,044,749 2,944,749 10,022,749 4,566,749 794,749 834,749 4,952,749 2,603,749 136.749
��ote 400,917---285,696-371,267 415,574-2a5r334-6,223,334-4,440334-44,3E;7,334--6,21M,334 3,252,334-3,726,334-8,186,334-5,910,334--3.497.334 -----
; m
Actual Actual Actual Estivate
Dec 31, 93 Dec 30, 94 12-31-% 1231-96
Residential '4,882 4,913 5,027 5,078
• Multifamily 0 451 450 455
0:., --514---465----470 --
Covmercial AWNINTIR 0 0 34 34 -
l' ' Ca®eercial TOTNINTER 0 0 34 34
natal 5,716,` 075-5,942 6,003-
° Percent Increase 2 782% 1.140% 1.on
Multifamily units 2,707 2.750 2,750
. ° Average usage per Residential unit 712 697 t97 ----
Average usage per Multifamily unit 541 514 519
-------- Actual Estimate Budget ----- ---
m
FLOW OF SIFR ACDDlNTS PROJECTION 1994-3 1995-% 1996197
:-Tim�TN.�I6f#IPA&Si0-4192�f+LQWTION----- -- cf cf cf -Dailyll@ ----- - — ---- --
.... a
a Residential winter use annualized 41,990.200 42,056,ON 42.476.560
'.---Mult-ifamiay-winter-use-anwaIized - '7.586.622-t6.967,0N-17,1361678-- -- — -------------
' a Commercial annual use 27,371,119 26,050,000 26,310,500
Commercial AVG WINTER use annualized 34,800 34.340
--C,,.�^^-^�iai-TOTNtNIF3t-wse-amualized -- ---- 984.0W-393,840-- ----------------
.; 9 Total 86,947.941 86.091,000 86,951.910 1.782
x.90 1.000%
� u
Ag M0-W#gWTR4LANT-AC MTV------- - - -------- -- ------------- - - -
Actual Actual Actual Actual Actual
1931 1992 19933 1934 1995 Average
BM (mg/I) --- 236 257 257 253 253 253 ----------- --' -
SS (W) 212 237 218 249 247 233
FIw-(f1;01— -------1.-880---1:6� 1.-790-----i.-670 1.917- 1•-TaS------ - —.. .------ ----
'° Daily Flow in Cubic Feet 251,337 216,578 239,305 223,252 256,243 237,345
4�.uf�,T fTfAL-800-MUSS-GpLBfiFtliTICN CNLDLATION---- — -- ----
Projected
9-1994 Calculated-Non-Residential -------
° Discharges Concentration;: Concentration
to Saver BOD S5 BOB SS
4 Residential 424,766 185 185
lttfamily- :71,-367 185-----18- ------
® a Commercial 773.387 402 3.76
Total 869.519 253 233
J m
tate-Revenmie-Program 6uidelires
• i; I M�Cwva�NV,"uv11TMT�'ZfLIM:IN-�Vn
Projected
[V 1896
Discharges Corcentration Calculated lording -
to Serer BOD . SS BOD SS
o
'(XF1—lag/4)—hg/4! f-Ibkpl (lb/yri --
Residential 424,766 185 185 489,744 489,744
"— "'11i4am-ly '711397 185 ;85 (97.561-1511561
') Commercial 273,387 402 336 685,062 573.157
Total 869,519 1,372,387 1,760,482
Annual 96-57 Revenue $2,011,000
�ithwt spring-iTcrease 1,960,600— -----
m Total Rate Rew Repaired -
Revenue Requiremen 70X - --------- 15% 15% -----
Allocation 81,377,600 8295,200 8295,206
Unit Rate 81.56 8&22 $a 23
n
:o REVNE REWIRFIEM ALLOCATION
Projected
>u
Cy 1934
Discharges--Loadings---- -- -- ----- -- --- --------------- __
.-3 s to Sever BOD SS . _-----
(CCF) (lb'yr) (lb/yr) total
�—User-Glass-- - -----._--"--- - --- ----------------- -----------------' -----
Residential 424,766 489,744 489,744 -
Valtifamily 171,367 197,581 197,581 -
Commercial --273,387—_-685862----'573157- — ---------- — ----'-----------------------.-
w 869519 1,372,367 1,160,482 _.
Wt—Rgte Ir56--10.-22 $6.-23- — - ---`--------------- .------_..
Q Revenue Requirement
e Multifamily 8271,500 842,500 846,273 8360,273
Commercial 8433,133 8147,357 8134,231 8714,721
1,371,680--8295. 0--82%,190-61,9168,000 --
n Residential 49% 36% 39% 45%
u MuKi4avHy 20% - 14%----16% 16% - — -
a - commercial 31% 50% 45% 36XX
100% lox 100% 1013%
�ti�iATT1E�{-{f�sueptien-viih�ervice-dargeJ
CAMI ATION OF FESIM41AL FATES
Fiscal Year 1995-96 Net Residential Revenue Requirement QM,9E6 --- - '
°- Residential Discharges to Sewer (based on winter avers 424.766 lafl
° Ave raga .'x' 62 48 8.368 -- --
FY 1935-% sewer accounts (rot including Multifamily 51878
----mm tmyServioB-wrrp-per-sewer-aaount- —511.88 - — ---
,• Annual service charge revenues - $678,332
" 42M.i-ty-Derge4tevenue-Requirement— —44,674-- -- --------
Residential Discharges to Sewer (based on winter avera 424,766 (af)
---4oaMity4n-Base-charge-400 cf—.---- .243.757 --_
o eenity to be billed 18110.
" Rsident!aI-Di scharges-LO Smr--4 based-on-winter-avera--181,808-faf).
,y Projected reduction in discharges due to price elastic 0%
'-
Residential Discharges-toSewer-(based on winter-avere-181.8W-(afJ ------ ------------ --- ----- -- .._.
a r adjusted for price elasticity .
Residential-quantity charge*-- - --------=#1.23— -- -
0
CALQAATION OF MA:TiF1WI6V-RATES---'-------------------------- — ---------------- �-----------r-----__. _ . . _.
r
Fiscal Year 1995-96 flat Multifamily Revenue Requiremen $360,273
y MilHfemily-Disc#arges-to Sewer-(based on winter avera--171,367-(af)------- ---------------- ---------=- --- ------- -
. Average Cost $210 8.360
r. fY-1995-96-M14ti4amily-units--- --------------- ------ -------------..__
o Monthly Service Charge per sewer account . $11.00
A
-�no„d4-sery+ce-charge-revenues----------------63G3,888 -- ---.. .-.-_ --------. ----- --------------. _
V 6uantity Charge Reveres Requirement (82.72x)
„altifamily-Disdarrges-to-Sewer-(based on winter-avera---171,357-(¢4)— - ---- - ----------- -- --- ---
Amount in Base charge 400 cf 132,000
(.sage to be bi I led 39.367
Multifamily Discharges to Sewer (based an winter avers 39,367 (af)
Projected reduction in discharges due to price elastic 0%
p Multifamily Discharges to Sewer (based on winter swore 39,367 (ocf) --- --_ - - ----
adjusted for price elasticity
p Multifamily quantity charge* (.$0.97) - ---- ------- ------ -
IF Monthly Multifamily sewer bills will be calculated based on each customer's water use during the winter mouths. - _-----
° t Multifamily quantity charge only applies to winter consumption of over 4 ccf.
n
---C&WTION OF NON-RESIDQJTIAL RITES - CMUCIAL - -- ---- -- - - ----_ ..-- - -- - _ _._ __..-- --- -
Fiscal year 1995-96 Net Ion-Residential Revenue Requir $714,721
---Commercial Discharges-to-Sewer - -- --- - -273,381
Average Cost $2.61
---Total FY-1945-96 nuaber of sewer accounts 533 - -_- _.---_ -- _----_------ - -- -
Monthly Service charge per sever account $11.54
-----Atmuai service charge revenues $73,554
Quantity Charge Revenue Requirement $641,167
-------Nan Residential Discharges to Sewer 273,387 tccfi
Projected reduction in discharges due to price elastic 3%
-----Non-Residential Discharges to Sewer adjusted for prim.. 265,185 iafi
Non-Residential quantity charges $2 42
Base Total %-yr usage Totai base Usage
Revenue Revenue Revenue usage usage Billed
Commercial 73,554 5711060 497,446 273,387 a 273,387 1.81957
Multifamily 363,OW 428,0W 65,600 171,361 132,000 39,367 1.65114
--Residential ---- - 670,332- -- 969,000 296,668 424,766 243,757 181,408 1.65802
11106,386 119681000 861,114 869,519 375,757 493,762
- - --- - - 7
RESOLUTION NO.
A PROPOSED RESOLUTION TO THE ASHLAND CITY COUNCIL
IN OPPOSITION TO THE ROGUE VALLEY TRANSPORTATION DISTRICTS
IMPOSING ADVERSE WORKING CONDITIONS AGAINST
BUS DRIVERS EMPLOYED BY THE DISTRICT
FEBRUARY 20, 1996
WHEREAS, many residents of the Rogue Valley Transportation District rely on
safe and efficient public transportation to get them to work, school, to the doctor and
grocery store; and
WHEREAS, the people of the Rogue Valley Transportation District are proud of
the dedicated and faithful service and contributions made by bus drivers in making the
public transit system safe and reliable; and
WHEREAS, the government and the city of Ashland who contract with the
Rogue Valley Transportation District to provide city transportation service, and who
stand for family wage job, the fair treatment of public employees and their right to
collectively bargain over wages, benefits and working conditions; and
WHEREAS, despite pleas and urging from citizens and area legislators to
withdraw it's.notice, the Rogue Valley Transportation District Board of Directors acted
to impose adverse conditions against it's drivers; and
WHEREAS, the Union representing the bus drivers, concerned about disrupting
transportation service and adversely, impacting those who depend on public transit,
voluntarily agreed to withdraw it's notice to strike and to settle the dispute through
collective bargaining; and
WHEREAS, the Rogue Valley Transportation District Board of Directors refused
to bargain and instead imposed its adverse conditions on it's bus drivers employees
against the employees will on January 8, 1996; and
WHEREAS, Bus drivers employed by the Rogue Valley Transit District have
suffered economically and emotionally as a result of the Board's imposition on January
8, 1996
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ASHLAND,
OREGON .
The city council of the city of Ashland opposes the action taken by the Rogue
Valley Transportation District's Board of Directors and request that the Board rescind
the adverse conditions it imposed on bus drivers on January 8, 1996 and that the
Rogue Valley Transportation District return to bargaining collectively to obtain a fair and
equitable agreement.
Adopted by the City Council at it's regular meeting on February 20, 1996.
Catherine Golden, Mayor Barbara Christensen, City Recorder
Feb. 20, 1996
Honorable Mayor and City Council
20 E. Main
Ashland, OR 97520 .
RE: MEMO FROM JOHN MCLAUGHLIN TO MAYOR & COUNCIL
Dear Mayor and City Council:
We are amazed and insulted that Staff can attempt to manipulate and dismiss
a legal agreement, even after having been directed twice by Council (Jan. 2 and
Feb. 6) to comply with the agreement.
Evidently any citizen who attempts to hold the City to its own committments
can expect to be dismissed and marginalized. Susan Hunt was one of the original
appellants of the B/R Subd. , and was legally required to sign off on the agreement.
Contrary to the memo's contention, she does live just as close to the subdivision
as several of the other appellants. Are some people more equal than others in the
City's eyes?
The memo states that "Staff is preparing a draft of the neighborhood plan for
review by the members who have chosen to remain on the committee. . ." (our emphasis).
We have all "chosen to remain on the committee"- we insist on remaining and continu-
ing to work on the Strawberry Neighborhood Plan. We need the promised information,
not just the obligatory Church/Scenic Destination/Origin Traffic Study, but also
information about access, street slopes & width, both existing and projected, #
vehicle trips per day (certainly more, atop such a hill, than average for flat ter-
rain) , etc. Staff is very ill-advised to try to shut out of this process people
who worked hard on it, in good faith, for over a year.
Sincerely,
20 February, 1996
To: Ashland City Council
RE: Barton/Roberts mediation agreement with Scenic neighbors
There are two points of concern for us. We hope the counselors can find some
solutions.
1) The Mediator.
At the onset of mediation, Scenic neighbors became disillusioned when the
mediator told us to keep all discussion private, and not drag anything out to the media.
Yet he claims he 'forgot' to brief the developers on this point. The attorney for the
developer was openly speaking to the media soon after talks began.
It would seem the mediator failed to comprehend the content of the letter of
appeal (or maybe he failed to read it.) His draft of the final mediation agreement left out
Susan Hunt as a party to the agreement. It also left out her concerns.
When the mediator became the issue, the neighbors voted to fire him at our
August, 1994 meeting. This action was reported to City PlannerJohn McLoughlin.
2) The Traffic Study
One of the terms of agreement called for the city to deliver a traffic study by July,
1995. The report would map out traffic habits at Church and Scenic. No such report has
been delivered (nor have we been advised such a report has even been considered.)
Sincerely,
Mark and Cici Brown
171 Church Street
Ashland, OR.
Aemorandum
pREGO ,.
February 16, 1996
�e1II: Honorable Mayor and City Council �j��
rum: Brian L Almquist, City Administratt(r
,$ubjert: CBDG Funding Decision-Making
At the last Council meeting we had a brief discussion about the committee structure
for recommending the allocation of CBDG funds to the full Budget Committee.
Because of time constraints at the end of the meeting, we did not have adequate time
to consider the implication of having non-members of the Budget Committee (the
Ashland Housing Commission) making these important decisions.
The idea which led to our process of dividing the Citizens Budget Committee into
subcommittees was:
a) to allow a full inquiry into the details of each request; and
b) to have at least 5 members of the Budget Committee who were fully
informed on the issues affecting that topical area who could be prepared
to answer questions of the full committee.
I believe the delegation of the above responsibilities to the Housing Commission is not
in accord with these principles, and certainly is (at least in principle) not in accord with
the Local Budget Law which places the responsibility with the Budget Committee.
At the last meeting, it was suggested that perhaps four or five Budget Committee
members could sit with the Housing Commission to hear these requests. I believe
that such a committee (13 or 14 individuals)would be unwieldy, and certainly could
engender conflicts between the 9-member committee and the 4-5 Budget Committee
members.
Recommendation: It is my recommendation that the Resolution delegating the
allocation of CBDG funds to the Ashland Housing Commission be amended to delete
the section designating the Housing Commission as the body charged with making
recommendations on the allocation of CBDG funds. It is also recommended that a
5-member subcommittee of the Budget Committee continue to hear all of the requests
for funds, and make a recommendation for allocation to the full Budget Committee.
Attachment: Resolution
(r:a%b,iw1cbdg.n I
i
RESOLUTION NO. 96-_
A RESOLUTION AMENDING THE POWERS AND DUTIES
OF THE ASHLAND HOUSING COMMISSION
The City of Ashland Resolves as follows:
SECTION 1. Section 5 (C) shall be deleted from Resolution No. 95-25 relative to the Powers and Duties
of the Ashland Housing Commission.
This resolution was read by.We only in accordance with Ashland Municipal Code §2.04.090 duly
PASSED and ADOPTED this 20th day of February, 1996.
Barbara Christensen, City Recorder
SIGNED and APPROVED this day of . 1996.
Catherine M. Golden, Mayor
Reviewed as to form:
Paul Nolte, City Attorney
PAGE 1-RESOLUTION
Ir..\aowm�rn\Mrpmmm �
E
MW
ASHLAND COMMUNITY HOSPITAL
February 9, 1996
Brian Almquist, Administrator
City of Ashland
20 E. Main
Ashland, OR 97520
Dear Brian,
Enclosed are copies of the latest draft of the corporate restructure Definitive
Agreement. This draft incorporates the changes made during our review yesterday
with you and Paul. This draft also incorporates the modifications made during our
Special Board of Trustees meeting last evening.
Please share this draft with our Mayor and Council along with this cover letter because
I want to share the Trustees' motion regarding the Definitive Agreement. The motion
was made by Trustee, Dick Nichols, and is as follows:
"I move that the February 8, 1996, draft of the Definitive Agreement'by_and ' :...:
between the City of Ashland and Ashland Community Healthcare Service be
accepted by the ACH Board of Trustees as accurately representing the
proposed concept for converting ACH to a not-for-profit public benefit
corporation, subject to the following issues requiring clarification, and (2) the
ACH Board of Trustees recommend that the Ashland City Council similarly
accept it."
NOTE: The issues for clarification Brian are as follows:
1. Employee Rights and Benefits
a. Exhibits will be completed and provided to the Employee
Committee for review
b. Clarification of PERS' eligibility issues
C. Clarification of Employment security issues for employees
2. Liability issues related to the new corporation and the City
3. Separation and Independence of the Corporation from the City
a. Relation to Oregon Tort Claims Act
b. Financial reporting
C. Consideration for transfer of assets
280 Maple Street • P.O. Box 98 0 . Ashland, OR 97520 541-482-2441
Brian Almquist, Administrator
February 9, 1996
Page 2
Based on our last conversation Brian, the current plan is for Jim Whitman and me to
join you and the Council for the February 20th Council meeting. During the agenda's
New Business section, Jim and I will share the background and a brief overview of the
Definitive Agreement. We will also review the responses to the questions raised in aR-
earlier meeting$•These are the responses shared with you, our Mayor, and our Council
by separate correspondence.
I will return to Ashland on the 19th of February. Any change in direction you would
like Jim and me to take you can share at that time.
Thanks again to Cathy, our Council, Paul, and to you for your time to work through
this process.
Sincerely,
James R. Watson,
Administrator
JRW/kkq
cc: Stephen Lunt, Chairman
Donald K. Ryan, M.D., Chief of Staff
Jim Whitman, Whitman Garvey, Inc.
DRAFT
c
DEFINITIVE AGREEMENT
by and between
THE CITY OF ASHLAND
and
ASHLAND COMMUNITY HEALTHCARE SERVICES
J
TABLE OF CONTENTS
ARTICLE RECITALS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1
1.1 City Organization and Location . . . . . . . . . . . . . . . . . . . . . . . . . . . 1
1.2 City's Present Healthcare Operation . . . . . . . . . . . . . . . . . . . . . . . . 1
1.3 City's Study and Determination of the Need for Restructuring . . . . . . . . . 1
1.4 Creation of ACHS Corporation . . . . . . . . . . . . . . . . . . . . . . . . . . . 1
1.5 Lease of Reel Property and Transfer
of Operating Assets and Liabilities . . . . . . . . . . . . . . . . . . . . . . . . . 2
ARTICLE 2 TRANSFER OF ASSETS AND LIABILITIES . . . . . . . . . . . . . . . . . . 2
2.1 Transfer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2
2.1.1 Cash, Bank Accounts and Investments . . . . . . . . . . . . . . . . . . . 2
2.1.2 Patient Accounts Receivable . . . . . . . . . . . . . . . . . . . . . . . . . 2
2.1.3 Inventories . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2
2.1.4 Prepaid Expenses and Miscellaneous Assets . . . . . . . . . . . . . . . 2
2.1.5 Books and Records . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3
2.1.6 Leases, Contracts and Agreements . . . . . . . . . . . 3 - --
2.1.7 Moveable Equipment and Furnishings . . . . . . . . . . . . . . . . . . . 3
2.1.8 Liabilities and Obligations . . . . . . . . . . . . . . . . . . . . . . . . . . 3
2.2 Exclusions from Transfer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4
2.2.1 Real Property and Improvements . . . . . . . . . . . . . . . . . . . . . . 4
2.2.2 Excluded Liabilities . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4
2.3 Use of Assets . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4
ARTICLE 3 LEASE OF REAL PROPERTY AND IMPROVEMENTS . . . . . . . . . . . 4
3.1 Facilities Lease . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4
3.1.1 Use and Occupancy . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4
3.1.2 Lease Payments . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4
3.1.3 Maintenance and Repair . . . . . . . . . . . . . . . . . . . . . . . . . . . 4
3.1.4 Insurance . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5
3.1.5 Term . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5
3.1.6 Termination and Recovery of Assets . . . . . . . . . . . . . . . . . . . . 5
i
3.1.6.1 Material Breach . . . . . . . . . . . . . . . . . . . . . . . 5
3.1.6.2 Insolvency . . . . . . . . . . . . . . . . . . . . . . . . . . . 5
3.1.6.3 Capital Depletion . . . . . . . . . . . . . . . . . . . . . . 5
3.1.6.4 Debt Service Coverage . . . . . . . . . . . . . . . I . . . 5
3.1.6.5 License . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6
3.1.6.6 Accreditation . . . . . . . . . . . . . . . . . . . . . . . . . 6
3.1.7 Provision of Financial Information . . . . . . . . . . . . . . . . . . . . . 6
3.1.8 Dissolution of ACHS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6
ARTICLE 4 EMPLOYEES OF FORMER ACH . . . . . . . . . . . . . . . . . . . . . . . . . 6
4.1 Identification of Employees and Personal Service Contractors of Former ACH6
4.2 Present Benefits . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6
4.3 Collective Bargaining Agreements . . . . . . . . . . . . . . . . . . . . . . . . . . 6
4.4 Offer of Employment by ACHS and Related Processes . . . . . . . . . . . . . 6
4.5 Termination by City of Employees of Former ACH . . . . . . . . . . . . . . . 7
4.6 Employees on Leave or Special Status . . . . . . . . . . . . . . . . . . . . . . . 8
ARTICLE 5 RELATED ORGANIZATIONS . . . . . . . . . . . . . . . . . . . . . . . . . . . 8
5.1 Foundation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8
5.2 Auxiliary . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8
5.3 Medical Staff . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8
ARTICLE 6 OTHER PROVISIONS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8
6.1 Execution of Signature Cards . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8'
6.2 Notification Regarding Assignment of Accounts Receivable . . . . . . . . . . 9
6.3 Notification of Third Parties Regarding
Assignment of Contracts and Leases . . . . . . . . . . . . . . . . . . . . . . . . 9
6.4 Licenses and Provider Numbers . . . . . . . . . . . . . . . . . . . . . . . . . . . 9
6.5 Extended Reporting (i.e., 'Tail") Insurance . . . . . . . . .... . . . . . . 9,. .
6.6 Indemnification of the Parties . . . . . . . . . . . . . . . . . . . . . . . . . . . 10
6.6.1 Indemnification of City . . . . . . . . . . . . . . . . . . . . . . . . . . . 10
6.6.2 Indemnification of ACHS . . . . . . . . . . . . . . . . . . . . . . . . . 10
6.6.3 Related Notices . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10
6.7 Disclaimer of Warranties 11
6.8 Costs of the Transaction . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11
6.9 Notices . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11
6.9.1 If to City . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11
6.9.2 if to ACHS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . l l
6.10 Governing Law . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . L 1
6.11 Captions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12
6.12 Waiver . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12
6.13 Parties in Interest . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12
6.15 Further Assurances . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12
6.16 Warranties of Authority . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12
ii
6.17 Entire Agreement . 12
iu
DRAFT
DEFINITIVE AGREEMENT
by and between
THE CITY OF ASHLAND
and
ASHLAND COMMUNITY HEALTHCARE SERVICES
THIS DEFINITIVE AGREEMENT (the "Agreement") is entered into on the _ day of
1996 by and between the City of Ashland ("City") and Ashland Community
Healthcare Services('ACHS")to be effective on , 1996(the "Effective Date').
City and ACHS are at times referred to herein as the "Parties".
ARTICLE 1
RECITALS
1.1 Cily QM nization and Location. City is an Oregon municipality located in Jackson
County, Oregon.
1.2 Cil,y,s Present Healthcare Operation. The City owns an acute care general hospital and. ; w
related healthcare services and facilities, which it operates through an unineorporated operating'
division known as Ashland Community Hospital ('Former ACH") as authorized pursuant to
Article XVII of the City of Ashland Charter. Former ACH is governed by a City-appointed
Board of Trustees and is operated for the benefit of City residents.
1.3 City's Study and Determination of the Need for Restructudlig. Following an extended
process of study, focusing on the increasing challenges and requirements of operating as a
healthcare provider, the City concluded that it will better serve the long-tram interests of its
residents by having its healthcare services and facilities operated for their benefit by a separate
not-for-profit public benefit corporation of which the City is the sole member and in which
governance responsrbility and authority is vested in a board of directors.
1.4 rhea ion of ACHS Comoration. Thereafter, the City created,in accordance with Oregon
law, a not-for-profit public benefit membership corporation known as Ashland Community
Healthcare Services, including approving its articles of incorporation and establishing itself as
wmssA 237x37.04 ew 1
itbW,r F. 19%DRAT r
sole member. As the member of ACHS, the City appointed, in accordance with the criteria set
forth in the articles of incorporation, a Board of Directors comprised of area residents and
submitted to the Internal Revenue Service a request for exemption from federal income taxation
under Section 501(c)(3) of the Internal Revenue Code of 1986, as amended (the "Code").
1.5 r ease of Real Proporly and Transfer of 02mline Assets and Liabilities. The City now
desires to transfer to ACHS certain assets, liabilities and obligations of Former ACH and, in
addition, to lease to ACHS the land, land improvements, buildings and fixed equipment
previously used in the operations of Former ACH, and thereby arrange for ACHS to assume full
ownership and operating responsibility for the healthcare services, programs and facilities
previously operated by the City in accordance with the terms and conditions of this Agreement.
ACHS is willing to accept such transfer, lease such facilities, and assume such ownership and
operating responsibility in accordance with the terms and conditions set forth below herein.
THEREFORE, in consideration of the above recited facts and the mutual covenants and
agreements set forth below, the Parties hereto agree as follows:
ARTICLE 2
TRANSFER OF ASSETS AND LIA131LITIES
2.1 Transfer. Subject to all the provisions of this Agreement, on the Effective Date the City
shall assign, transfer, convey and deliver to ACHS, and ACHS shall accept, all of City's right,
title and interest in and to the assets and liabilities of Former ACH described below in this
Section 2.1.
2.1.1 Cash Bank Accounts and investments. All cash and cash-equivalents, deposit and
checking accounts, deposits, short-term and long-term investments, reserves(including Workers' 1.:_
compensation, insurance, debt service or premium rebate reserves or refunds), and contents of
safety deposit boxes.
2,l.2 Patient Accounts Receivable. All sums billed but uncollected for services prior
to the Effective Date and all right of payment for services delivered prior to the Effective Date
but not yet billed.
2.1.3 Inventori es. All inventories of medical, clinical, pharmaceutical, food,office and
other disposable and consumable supplies.
2.1.4 Prcpaid Expenses and Miscellaneous Assets. Any prepaid expenses, rental and
other contract deposits and prepayments, and any and all other assets except Excluded Assets
as defined in Section 2.2.1.
WOMEA 237977.04 rqe 2
Prb..u,y R. 1996 DRAFr
2.1.5 lkx,ks and M=Lda. All patient lists; medical records, files and charts; financial
records; computer files and diskettes containing any information regarding any of the assets
and/or business affairs; permits, licenses,provider numbers, certificates and authorizations from
any governmental authority; any trade names, telephone listings and rights to.use of telephone
numbers; and other intangible assets.
2.1.6 Irasrc onlWts and Amements. Any contracts in effect as of the Effective
Date between Former ACH and other persons or entities (collectively, "Third Parties"), written
or oral, except for Excluded Liabilities as defined in Section 2.2.2, including but not limited to:
leases of equipment, furnishings and other personal property; contracts with providers of goods
and services; maintenance contracts; contracts with insurers, suppliers, personnel, managed care
and governmental programs for the provision of goods or services; software license agreements;
employee benefit plans; accounts receivable; accounts payable. If any Third Party refuses to
consent to assignment of its contract with Former ACH to ACHS, or attempts to impose some
condition which has not then been met, ACHS shall nonetheless, as between the parties to this
Agreement, assume responsibility for performance of the contract and the City shall cooperate
in facilitating such performance as needed as a conduit.
2.1.7 Moveable Fnninment and Furnishings. Any equipment, furnishings, fixtures, and
machinery, except fixed equipment_
2.1.8 liabilities and Obligations. Any obligations, debts, claims, demands, expenses,
of any character, regardless of by whom or when asserted or the legal basis on which asserted,
based on acts or circumstances which occurred before the Effective Date, with the sole exception
of those claims, demands, and expenses which relate to Excluded Liabilities as defined in
Section 2.2.2 (collectively, the "Assumed Liabilities"). It is the intent of the parties that, except
for Excluded Liabilities, the assumption of Assumed Liabilities by ACHS be interpreted broadly
and liberally so as to include and transfer to ACHS primary responsibility for all possible costs,
expenses and liabilities of City, its officials, employees, agents and/or repreAentatixes, relating,.,..,:.
to Former ACH, to the extent they are not actually covered and paid by insurance coverage on
behalf of the City and/or subject to the Oregon Tort Claims Act. To that end, and except for
Excluded Liabilities, total responsibility shall be transferred to ACHS for any legal obligation
or responsibility of whatever character or cause related to the ownership and operation of
Former ACH prior to the Effective Date to which the Oregon Tort Claims Act or insurance in
force with respect to the City, its officials, employees, agents and/or representatives, does not
apply, whether(mown or unknown, discovered or undiscovered, matured or inchoate,contingent
or not, asserted or unasserted, accrued or not, in contract, tort or other legal basis, and
regardless of the nature of damages or other remedy sought or the category of claimant.
City also hereby assigns and transfers to ACHS, and authorizes ACHS to assert against third
parties (not including City, its officials and/or employees) any right of offset, credit, or defense
which City may have against such third parties which is in any way based on or related to City's
ownership or operation of Former ACH. City further hereby assigns and transfers to ACHS and
authorizes ACHS to assert against any third party (not including City, its officials and/or
wc>mnn 2M37-06
s
Rm"r,r t. M6 DRAM
employees) any right including the right of subrogation which City may have against third parties
responsible in whole or in part for any claim, demand, damage or expense for which ACHS has
made payment as part of its obligations concerning Assumed Liabilities.
2.2 Exclusions from Transfer. Assets and liabilities related to the operation of Former ACH
which are excluded from the transfer of assets and liabilities to ACHS include the following, all
of which shall be retained by the City:
2.2.1 Real Property and Improvements. All real property and improvements owned by
the City as of the Effective Date which prior to the Effective Date were used or available for
use in the operation of Former ACH, including land, land improvements, buildings and fixed
equipment, all as further described on Exhibit 2.2.1.
2.2.2 Excluded Liabilities. The balance outstanding as of the Effective Date of any
long-term debt incurred to acquire, construct and/or renovate the real property and
improvements described in Section 2.2.1, together with contracts, liens and other obligations
related to such real property and improvements.
2.3 Use of Asset;. ACHS hereby agrees that from and after the Effective Date, it shall use
the assets transferred to it pursuant to this Agreement in a manner consistent with the purposes
set forth in its articles of incorporation as approved by the City from time to time to provide
healthcare and related services, programs and facilities for the benefit of residents and visitors
in Ashland and the surrounding service area.
ARTICLE 3
LEASE OF REAL PROPERTY AND IMPROVEMENTS
3.1 Facilities Lease. City hereby agrees to enter into a long-term lgase_(thr "Facilities ;..,_.
Lease") with ACHS effective as of the Effective Date pursuant to which it shall lease to ACHS
all of the real property and improvements described in Section 2.2.1 (the "Leased Premises").
Terms and conditions of the Facilities Lease shall not be inconsistent with the following
provisions:
3.1.1 Use and OccuRm". ACHS shall have the right to occupy and use the Leased
Premises for purposes consistent with its corporate articles.
3.1.2 Lease Payments. ACHS shall be obligated to make lease payments to the City
in an amount sufficient to meet as due any and all principal and interest payments on the
Excluded Liabilities described in Section 2.2.2 as the same become due and payable and to
defray the out-of-pocket costs incurred by the City which but for its roles as Member of ACHS
and Lessor under the Facilities Lease could have been avoided.
W01S A 277877.01 Page
Pebngy 6.1996]DRAFT
3.1.3 Maintenan=and R4pair. ACHS shall be responsible to use the Leased Premises
with due care and shall be obligated to maintain them in good order and repair, making such
repairs, restorations, replacements and additions as may be necessary or desirable during the
term of the Facilities lease, including those caused by ordinary wear and tear and those which
become structurally necessary or desirable; provided, however, that the City will not
unreasonably withhold its agreement to acquire and finance such structural repairs, restorations,
replacements and additions if requested to do so by ACHS so long as ACHS is willing and able
to adjust its lease payments under the Facilities Lease by an amount sufficient to meet the
additional principal and interest payments on debt incurred in connection therewith.
3.1.4 Insurance. ACHS shall maintain adequate comprehensive public liability and
replacement value property damage insurance on the Leased Premises and the activities being
carried on in or around the Leased Premises and shall agree to save, indemnify, defend and hold
the City harmless with respect to any loss or damage incurred with respect to the Leased
Premises.
3.1.5 Term. Subject to the continued existence of ACHS, the initial term of the
Facilities Lease shall be ten (10) years. In addition, ACHS shall have an option to extend the
Facilities Lease for four (4) additional terms of five (5) years each, up to an aggregate of thirty
(30) years, provided it is not in default under the Facilities Lease at the time of such extension
and further provided that this provision shall not permit the aggregate term of the Facilities
Lease to be extended beyond the maximum number of years permitted by law.
3.1.6 Termination and Recovery of Assets. The City shall have the right but not the
obligation to terminate the Facilities Lease and assume responsibility for operation of the Leased
Premises if one or more of the following events occurs:
3.1.6.1 Material Breach. ACHS materially breaches the Facilities Lease or its
lease payment obligations and fails to cure such breach within the"specified-timeframe;.'
3.1.6.2 . Insolvency. ACHS becomes insolvent; the term "insolvent" as used herein
is defined to mean: a condition in which for a period of thirty (30) or more days,
ACHS' cash and other liquid assets are insufficient to meet its debts or discharge its
liabilities when due.
3.1.6.3 dpi WIetion. ACHS's working capital ratio, as defined in accordance
with generally accepted accounting principles, at the end of any two consecutive calendar
quarters is less than 2 to 1;
3.1.6.4 D�ht Service Coverage. ACHS's debt service coverage (including lease
payments under the Facilities Lease) for any fiscal year is less than 1.25 to 1; 'debt
service coverage" as used herein is determined by dividing "a" by "b" where "a" is the
sum of (1) the excess of revenues and gains over expenses and losses, (2) depreciation
WCUSEA 237837.04 P"05
Pebr"y 8,19%nRAFr
expense, and (3) interest expense, and 'b" is the sum of (1) principal payments due in
the current period and (2) interest expense.
3.1.6.5 license. ACHS fails to maintain its state hospital license;
3.1.6.6 Amreditation. ACHS fails to maintain its accreditation with the Joint
Commission on Accreditation of Healthcare Organizations or an acceptable equivalent
for acute care general hospitals in the State of Oregon, or fails to take reasonable
corrective action with respect to one or more significant patient care deficiencies noted
in an accreditation survey.
3.1.7 Provision of Financial Information. ACHS shall be required to timely furnish the
City with audited annual financial statements, periodic unaudited financial information, and other
information concerning ACHS's operations, to the extent reasonably requested from time to time
by the City.
3.1.8 Dissolution of ACHS. If an event occurs which gives the City the right to
terminate the Facilities Lease, the City shall also be entitled as sole member of ACHS but not
obligated to dissolve ACHS and assume operating responsibility for ACHS's healthcare services
and activities.
ARTICLE 4
EMPLOYEES OF FORMER ACH
4.1 Identification of Employees and Personal Service Contractors of Former ACH. City
represents that attached hereto as Exhibit 4.1 is a current, correct and complete list of all
employees and personal service contractors of Former ACH as of , 1996, and
for employees of Former ACH, their job titles, full or part-time status, rate of pay (including .:.:.
any bonus eligibility and its terms), accrued sick leave, vacation and other leave time,and length
of service recognized for pension, seniority and other personnel purposes at Former ACH as of
the date of that exhibit.
4.2 Present Benefi ts. As of the Effective Date, to the extent that they qualify under the terms
of the applicable plan, the employees of Former ACH participate in the City employee benefit
plans listed on Exhibit 4.2 A, copies of which plans have been provided to ACHS. A
description of all employee benefits in force as of the Effective Date is set forth in Exhibit 4.2
B. The employees of Former ACH who are listed on Exhibit 4.2 C are at the date of that
exhibit on maternity, family, disability or other leave, as indicated on that exhibit.
4.3 Collective Bamaining Agreements. City represents that it is not a party to or otherwise
subject to any collective bargaining agreements with respect to any of the employees of Former
ACH and that there is no pending or threatened labor dispute, strike, work stoppage, or election
concerning bargaining representation concerning such employees.
waurn 237837.04 ft.6
ANmey 9. 19%DPArr
As of the Effective Date, ACHS
4.4 Offer of Emotovmen by ACHS and Relat-0=10 employment or personal services
shall offer employment in positions comparable to their �r ei �ntractors of Former ACH,
contract with Former ACH to all employees and personal c e comparable in value o that
with an initial total compensation package and total benefits package
in effect immediately prior to the Effective Date. ACHS shall with perequired t ntionuation of
provide identical benefits o employees of Former ACH,
cot except m of the State of Oregon, which
the retirement plan with the Public Employees Retirement Y
ACHS hereby agrees o do to the extent permitted by law. City shall assign and ACHS shad
assume sponsorship of
those Former ACH Employee Benefit Pond �l ot�lter actionstnecessary tor
and ACHS shall execute such other agreements and Mort of such plans. City hereby agrees to
appropriate o effectuate the assignment and assumption P
Effective Date those Former ACH Employee Benefit Plans listed on Exhibit
terminate as of the Eff
4.2 D.
ACHS shall recognize Fortner ACH-recognized continuous length of service for employees of
Former ACH as if earned at ACHS for purposes of eligibility and accrual of vacation, sick
leave, bereavement leave, and other ACHStemployee
the been oyeeif of r nncreACH m he PERS
permitted p law o con ems hereo agreeC1 o cooperate with respect to the termination (or freezing
retirement plan, the parties efforts to
of the assets) of such plan, and ACHS agrees that in such event it will use its best
replace such coverage with a similar retirement plan.
ACHS shall carry forward accumulated vacation and sick leave (as shown on Exhibit 4.2 E, as
persons for such accruals pursuant to o its legal obligations an notified ACHS t in writing of the to the Effective Date) for
extinguishment of the accrual in that manner, prior to or as of th e Effective Date. Time carried
forward shall o limited o any maximum accumulation provisions in ACHS's employment
POI and the future use, forfeiture, and other terms of the time Ac HS shall arrdysbt0n
subject to ACHS's current or then existing policies in all respects•
writing not less than 5 days before the Effective Date of anYlaccumulated irk Fyn en fortune
its maximum accumulation policies, and City shall make any g Y' e4
which cannot be carried forward.
ACHS's future relationships with the employees of Former ACH will be subject to applicable
status. Aft
policies of ACHS and will not be based on their Prior City employment or coltci s and progratns�
the Effective Date, ACHS shall be free to implement its own
be honored in doing so. ACHS
provided that the specific requirements of this Agreement
shall be under no continuing commitment or obligation to continue the employment of any or
all of the Former ACH employees.
4 5 n b it gf molo eg of former ACH- City shall take all steps and in
all notices required o terminate all employees of Former ACH. Such notices ibelaws and
compliance with any employment agreements then in effect and all applicable
regulations, including giving notice of anY'tay off or "plant closure' required under federal or
waIsaA 23-n37.04
state law by reason of such terminations. ACHS shall be responsible to give any required notice
of layoff or "plant closure" under federal or state law by reason of any failure to timely offer
and implement employment for employees of Former ACH or any subsequent decision to
terminate or lay off some or all of them after the Effective Dale.
4.6 Employees on Leave or SpMial Status. At the time of this Agreement, City has certain
Former ACH employees on workers' compensation leave, special duty or other special status
due to asserted on-the-job injury or other cause, as more fully described in Exhibit 4.2 F,
ACHS agrees to continue such special status or appropriate alternative arrangements and to
reinstate such workers when they are released to return to work in the same manner as would
have been required of City by law had such persons continued in the employ of City following
the Effective Date.
ARTICLE 5
RELATED ORGANIZATIONS
5.1 Foundation. The City shall work with the directors and officers of the Ashland
Community Hospital Foundation (the "Foundation") to accomplish such changes in the
Foundation's corporate articles and bylaws as are necessary or desirable in order for the
Foundation to be structured as a support organization to ACHS. Further, the City will cooperate
to the fullest extent, including but not limited to communicating with donors and executing
appropriate documents, to maximize the availability to ACHS of pledges and donations received
by the Foundation prior to the Effective Date that were given by donors with the explicit or
implicit understanding that such amounts would be used for the benefit of Former ACH.
5.2 Auxiliairy. The City shall work with the directors and officers of the Ashland
Community Hospital Auxiliary (the "Auxiliary") to accomplish such changes in the Auxiliary's
organizational documents as are necessary or desirable for the Auxiliary to be a related '
organization to ACHS.
5.3 Medical Staff. ACHS shall take all steps necessary to officially recognize ACHS's
relationship to the Ashland Community Hospital Medical Staff(the "Medical Staff"), including
ratification of Medical Staff bylaws, rules and regulations which shall have been modified in
ways that are reasonably acceptable to the Medical Staff and ACKS's Board_
ARTICLE 6
OTHER PROVISIONS
6.1 Execution of Signature Cards. On the Effective Date and thereafter as required, City and
ACHS shall execute any signature or access cards, asset transfer forms or instructions, or other
documents necessary to effectively remove City's name and authority from accounts transferred
to ACHS pursuant to Section 2.1.1 and to substitute ACHS's name therefor. ACHS shall have
W'013B A 2M7.04 Page P
Icy 9, 1996 MAFr
the responsibility to determine any such documents required and to timely present them to the
City for execution.
6.2 Notification Regarding Assignment of Accounts Receivable. After the Effective Date,
at ACHS's request, City shall promptly sign appropriate notices of assignment of accounts
receivable to be given by ACHS to all payers and other relevant parties, and City shall otherwise
give reasonable assurances of the assignment to any other party as necessary to facilitate ACHS's
collection efforts. City shall promptly forward to ACHS any payments received after the
Effective Date on accounts assigned to ACHS pursuant to this Agreement.
6.3 Notification of Third Parties Regarding Assignment of Contracts and Leases. Prior to
the Effective Date, City shall notify each other person or entity which is a party to a contract
or lease assumed by ACHS pursuant to Section 2.1.8 whose consent to assignment is required,
of City's intent to transfer such contract or lease to ACHS as of the Effective Date. ACHS shall
assist and cooperate with City in providing any financial statement or other assurance reasonably
necessary to induce such other parties to accept the proposed assignment. If any such person
or entity fails to respond favorably, objects or attempts to impose some condition,which has not
then been met, ACHS shall nevertheless, as between the parties to this Agreement, assume
responsibility for performance of such contract or tease and City shall cooperate in facilitating
such performance as needed as a conduit.
6.4 Licenses and Provider Numbers. ACHS shall take all actions necessary to obtain any
license or transfer of license required for its future operation of the assets transferred and leased
by the City pursuant to this Agreement, and arrange for transfer of Former ACH's existing
provider number(s), or issuance of any new provider agreement and number necessary for its
continued participation in federally or state funded healthcare programs, including but not limited
to Medicare and Medicaid. City shall assist and cooperate by signing any necessary documents
releasing the prior license or hospital provider number.
6.5 Extended Reporting (i.e., "Tail")Insurance. For a period of five years from the
Effective Date, ACHS shall (a) obtain an extended reporting ("tail") insurance extension for at
least a five year period for any coverage related to Former ACH or its operations which is being
terminated by the City; or (b) procure a new policy of insurance for ACHS operations which
is endorsed for coverage of prior unreported claims arising from the City's ownership and
operation of Former ACH prior to the Effective Date.
Any replacement insurance shall be designed to leave no gap based on the reporting date for
liabilities prior to the Effective Date and claims not reported within the five-year period
following the Effective Date.
City agrees to cooperate with ACHS to the fullest extent to see that its liability protection under
the Oregon Tort Claims Act is made fully applicable to any financial responsibility assumed by
ACHS with respect to such claims arising prior to the Effective Date.
wol4nn 277937.04 I-W 9
MAUcry 9, 19%DRAFT
In order to maximize the benefits of City-procured insurance, ACHS shall promptly report to
City any notice of claim or other information it derives or receives at any time following the
Effective Date indicating a potential specific claim based on acts, inaction, conditions or conduct
of City or any person or entity for which it is or might be legally responsible, for periods prior
to the Effective Date, and shall cooperate fully with City's insurer(s) in the investigation and
defense of all such claims.
6.6 Indemnification of the Parties.
6.6.1 Indemnification of City. ACHS hereby agrees to save, indemnify, defend and
hold City, its officials, employees, agents and representatives harmless from and against all
claims, losses, liabilities, damages, awards, judgments, assessments, costs and expenses of any
kind or nature, including reasonable attorneys' fees, arising out of or caused or incurred by
virtue of or attributable to ACHS's failure to satisfy or perform its obligations and duties arising
under this Agreement, or ACHS's negligence, illegal or wrongful misconduct, or intentional acts
or omissions related to this Agreement. In addition, by entering into this transaction, ACHS
concurrently assumes and undertakes binding obligations to save, indemnify, defend and hold
City, its officials, employees, agents and/or representatives harmless from City obligations
assumed pursuant to Section 2.1.8 and to defend and indemnify City, its officials, employees,
agents and/or representatives from all expenses, claims, obligations and liabilities to the extent
provided in Section 2.1.8. Neither ACHS's assumption of liabilities and obligations nor its
agreement to defend and indemnify City, its officials, employees, agents and/or representatives
shall create any new or additional rights in any third party. ACHS's responsibilities with respect
to third parties shall be limited to assumption or indemnification of those third-party rights which
such persons and/or entities would have had at the time of their assertion if asserted against the
City, its officials, employees, agents and/or representatives in the absence of this transaction.
Notwithstanding anything to the contrary set forth herein, for purposes of this Agreement,
ACHS shall be under no obligation to City's officials, employees, agents and/or reprosentatives
unless the City has a legal duty to indemnify, defend and hold such persons harmless by'reason°,a:...
of any acts or obligations existing as of the Effective Date or as provided for in this Agreement.
6.6.2 indemnification of ACHS. To the extent permitted by the Oregon Constitution
and the City's Charter, the City shall, within the limits of the Oregon Tort Claims Act,
indemnify ACHS, its employees, agents and representatives, against any liability for damage to
life or property arising from the City's activity under this Agreement. The City shall not be
required to indemnify ACHS, its employees, agents and/or representatives for any such liability
arising out of the wrongful acts of ACHS or the employees, agents and/or representatives of
ACHS.
6.63 Related Notices. Each party hereto shall promptly notify the other party in
writing of any claim, demand, obligation, liability, damage, recovery or deficiency for which
it asserts the other party has the primary responsibility to perform or pay or to defend and
indemnify it under any of the terms of this Agreement. Such notice shall include a brief
description and furnish reasonable details with regard to any such matter, and the notifying party
WQLSIRA 217M.01 P+s�10
Fab y 9,1996 DYAFf
shall thereupon tender defense of such matt er to the other party. The notifying party shall have
the additional right, if it so elects, to participate in the defense of any a c�u matter tilegagly
counsel of its own selection but slrall do so at its own expense unless s separate fully cooperate
or ethically required to be offered by the other party. notifying PAY
with the indemnifying party and its counsel and make available all books, records and artyorits
in its possession and all personnel who have information which the indemnifying party
attorneys request.
6.7 n•�,laimrr of Warr p The assets transferred by City w ACHS pursuant to Suction
2 1 are being transferred and accepted in their condition as of the Effective Date, "AS IS",
I d INCLUDING THE W ARRANi'IFS OF MERCHANTABILITY OR
WITH NO WARRANT and all of which warranties (both express and
FITNESS FOR A PARTICULAR PURPOSE, any
implied) City disclaims. Notwithstanding the foregoing, City
currently use
n effect its best efforts respect the transfer of any merchants or manufacturer's warranty Y
of the assets transferred.
6.8 Costs o._ fTransaction. The expenses related to this transaction, including but not
the
limited to costs of transferring the assets and liabilities of former
ACH and/or A HS) prior
Former ACH employees, which have been incurred (by tY,
to the Effective Date shall be borne by Former ACH and, teelattaedtto cbitc wlpuch
as of the Effective Date, shall be assumed by ACHS; expenses
are incurred later than thirty (30) days after the Effective Date shall be borne by the party
incurring such expense.
m' requests, demands and other communications that are
6.9 l - All documents, noti
required or permitted to be delivered or given under this Agreement shall be in writing and shall
be deemed to have been duly delivered or given upon: (a) the date of delivery thereof if
delivered in person, (b) one business day following the date on which such notice is sent by
facsimile or telecopy, or (c) three business days following the date on which such nptice,is sent
by registered or certified mail, return receipt requested, postage prepaid, properly to the
following addresses and/or telecopy/telefax numbers:
6.9.1 Ifs:
City Administrator
City of Ashland
20 East Main
Ashland, OR 97520
6.9.2 If H :
president
P.O. Box 98
2go Maple Street
rsc it
wrtsnA 2r7937.04
p ,r 8.1996 Warr
Ashland, OR 97520
6.10 Governing Law_ This Agreement shall be governed by, construed and enforced in
accordance with the laws of the State of Oregon.
6.11 CU¢ons. The caption headings in this Agreement are for convenience of reference only
and are not intended to be, and should not be construed as, a part of this Agreement.
6.12 Waiver. The provisions of this Agreement may be waived only in writing signed by the
Party or Parties entitled to the benefit thereof. A waiver of any breach or failure to enforce any
provision of this Agreement shall not in any way affect, limit or waive a Party's rights
hereunder at any time to enforce strict compliance thereafter with every provision of this
Agreement_
6.13 Parties in Inlele.4t. This Agreement shall be binding upon and shall inure solely to the
benefit of the Parties hereto and their respective successors, and nothing in this Agreement,
express or implied, is intended to confer upon any other person any rights or remedies of any
nature whatsoever under or by reason of this Agreement. This Agreement shall not be
assignable other than by operation of law by either Party hereto without the prior written consent
of the other.
6.14 Mutual Cornneration. The ability of each Party to perform under this Agreement depends
at least in part upon the cooperation of the other Party. Accordingly, each Party agrees to
cooperate with the other in good faith so that the purposes of this Agreement may be fulfilled.
6.15 Further Assurances. Each Party hereto hereby agrees that upon the written request of
the other Patty hereto it will do all such acts and execute all such further documents as may
reasonably necessary in order to better evidence and/or perfect any of the provisions hereof of . .:.
any of the rights, powers, discretions, duties and obligations intended to be created hereby
and/or in order to effectuate any provision hereof or of any such further document.
6.16 Warranties of Authority. Each person signing this Agreement represents and warrants
that he or she is duly authorized to sign as the free and voluntary act and deed of the
organization he or she represents.
6.17 Entire Agreement. This Agreement constitutes the entire agreement and understanding
of the Parties with respect to the transactions contemplated hereby, superseding any and all prior
agreements and understandings relating to the subject matter hereof, and may not be modified,
amended or terminated except in writing signed by both of the Parties.
IN WITNESS W14MEOF, each of the parties hereto has duly executed this Agreement as of
the date first above written.
w013BA 237877.06 - fate 12
1dm.r 9, 1996 ORAFr
CITY OF ASHLAND
By
Its
By
Its
ASHLAND COMMUNITY HEALTHCARE SERVICES
By
Its
By
Its
wmaew uran.a t+Re is
tma..�0.ruse mK"
?EaO`'•' February 15, 1996
Q, Mayor and City Council Members
ram: Paula C. Brown, Wastewater Treatment Plant Coordinator
1i�1jCCf: AUTHORIZATION TO PROCEED WITH THE ACQUISITION OF
7 THE IMpERATRICE PROPERTY FOR SPRAY IRRIGATION OF TREATED EFFLUENT
Recommendation: of the
It is recommended that the(Sty Council authorize the City Manager to proceed with the final acquisition
Imperatrice property as described below.
Background: ts to meet the
The City Council's fatal recommendation on the Wastewater Treatment Plant;mpprovve n
Depamnent of Fnviron nental Quality standards included an option to spray rmgate ft summer mmft This
option was forwarded to DEQ in the Final Facilities Plan and has been approved in concept. The pffdAw of
suitable spray irrigation property was targeted as an immediate task,as that could be a potential"fatal flaw" if
property was not available.
Based on the Facilities Plan, approximately 800 acres of lard is needed to provide adequate application rates,
buffers, and odrer oonvdeations to accommodate the timmi t plant effluent. Approximately five years ago,the
City evaluated the Imperatice property as a p��site due to its proximity to the treatment plant,and re]ahve
size. Since that time,the property has been on and off the market,and currently remained available. City staff
once again,evaluated the site from a technical stand point to ensure the site was a good candidate for spray
irrigation, and began negotiations for the property.
The propety is appnroamatdy 828 acres on five tax lots, has approximately 224 acres of Talent Inigawn Ditch
water rights allocated. Staff arranged for DEQ to inspect the property and received tentative acceptance for the
feasbrlity of spray irrigation use(see the attached k=from Paul Kennedy, DEQ dated February 8, 1996)• The
negotiated price is $946,000.
L'
on
February 8, 1996
Paula C. Brown, PE
Wastewater Treatment Plant Coordinator DEPARTMENT OF
City of Ashland ENVIRONMENTAL
Department of Public Works
20 E. Main Street QUALITY
Ashland OR 977520-1814
WESTERN REGION
Roseburg Branch Office
RE: Feasibility of City of Ashland 725SEMainSt.
effluent spray irrigation Roseburg,OR 97470
preliminary evaluation (503)440-3338
Dear Ms . Paula Brown:
Thank you for giving the Department an opportunity to review the
City of Ashland' s proposed effluent reuse site. I gathered from
your January 25, 1996, letter to Mr. Jon Gasik that the proposed
effluent reuse site consist of approximately 846 acres. You also
mentioned that a total of 500 acres would be needed for the land
irrigation of level II effluent .
The City's proposal to land irrigate effluent on this property has
merit and is a feasible proposal . The soils on this site are mapped
as primarily 27B Carney clay, 1 to 5 percent slopes, 27D Carney
cobbly clay, 5 to 20 slopes, and 28E Carney clay, 20 to 35 percent
slopes . Due to the low infiltrative, slow. permeability
(<0 . 06in/hr) and variable slope limitations of the site' s clayey
soils, it may be that not all the proposed 500 acres can be
utilized and additional acreage would be required to handle current
effluent volumes.
The Department' s comments are not conclusions. Future approval
would be based upon submittal of an effluent reuse plan. If you
have any questions concerning our preliminary site assessment
please feel free to call Mr. Jon Gasik or myself (541-440-3338-228)
Sin ly,
Paul Kennedy
Environmental Speciali t
cc : Brain Almquist, City Administrator
John Holroyd, Brown and Caldwell, Eugene
Steve Wilson, Brown and Caldwell, Portland
Dennis Belsky, WQ-Mgr, Medford
Jon Gasik, DEQ, Medford
;f a . AQmaranAum
, REGO, February 15, 1996
II: Mayor and City Council Members
Wram: Paula C. Brown, Wastewater Treatment Plant Coordinator
1i�IjPtt: WASTEWATER TREATMENT PLANT - FACILITIES PLAN UPDATE
and detailed letter from the Department of Environmental Quality(February 8, 1996)
Attached is a rather lengthy and conversations with DEQ since
regarding our submissim of the Facilities Plan. We have had several meetings � of the'mrrunertts are
our Plan was submitted in October, and have worked out most of the issues. The rrq ty schedule,will
semantics and minor details which are easily remedied. The two major issues,temperature and
take a little more time, and are summarized below:
TEMPERATURE (item 11, 1996, that could
The Environmental Quality Commission (EQC) adopted new standards on January
significantly affect treatment plant discharge to natural creeks in the winter months(October through cease b .
During periods of salmonnid spawning,egg incubation,and fry ernerg�,there can be no measurable
increase by
outside activity(treatment plant effluent)in water temperatures in basins which these 55°F.���
documented periods of such salmonid activity in fire main stem of Bear Creek during periods royal e
temperature does exceed 55°F. The City will be required to develop and advance for of the approval
Temperature Management Plan to document our intent to actively reduce the temperatures
treatment plant effluent.
We have discussed timing with DEQ staff and they are willing to accept the Facilities Plan contingent upon the
Temperature Management Plan being completed at a later time, and all other issues as domnxnted in their
some
are satisfied. This would allow us to move forward with Phase I of the facilities improveInen
of the most significant issues.
The Temperature Management Plan would look at such options as
* flow augmentation,
* r cooling prior to release to the stream,
storage ponds to allow fo
* potentially using longs spray n 1? times of late spting and early
fall when flows in Bear Creek are minimal,
* potential shading along the stream, and
« the use of wetlands to assist in the cooling process.
It is expected
that we would also look at the overall basin and potential temperature reductions that could be
cooperatively achieved with other agencies. Future temperature increases based on population growth an
expansion at the plant will also be reviewed.
SCHEDULE (item 15)
DEQ is asking that we have spray irrigation on line by May 1997, two years earlier than
anticipated by our schedule submitted with the Facilities Plan. Our rationale for evaluating
the wetlands as a means to determine the capabilities in meeting DEQ phosphorous standards
and other treatment benefits is apparently not adequate justification for DEQ. We had also
justified the wetlands demonstration project as a means to evaluate the potential for
downsizing secondary treatment processes, and although we remain skeptical as to the reality
of these reductions, the potential cost savings and other benefits to the community warrant
evaluation of the wetlands demonstration project. At a minimum, the wetlands demonstration
project will provide information on the temperature reductions and would be a factor in our
temperature management plan. Cost is a consideration as this was projected to be in Phase 2
of the overall improvements, beginning in 1999.
It is proposed that we take time over the next two weeks to meet with the Mayor and council
members to determine an adequate solution to the scheduling change proposed by DEQ.
There are several variables in looking at the implications of having to go immediately to
spray irrigation, including a phased approach, overall costs, and current needs.
n
February 8, 1996 DEPARTMENT OF
ENATIRONMENTAL
QUALITY
Ms. Paula Brown, PE,\\'ynewater Facilities Coordinator
WEctERN REGION
City of Ashland
20 East Main Street
Ashland, OR 97520
RE: Facilities Plan Review Comments
File No. 3780
wQ-Jackson County
Dear Ms. Brown:
Thank you for inviting Paul Kennedy and me to accompany your consultant on a review of your
proposed spray irrigation site. Paul should be sending you a letter regarding the site's feasibility
shortly.
Also,after the meeting,John Holroyd>you and I met to discuss the status of the Facilities Plan
review. During the meeting we discussed several revisions tothe because the Environmental Quality
Department approval. Many of these revisions are necessary en DO),
Commission has recently adopted revised water quality standards for Dissolved oxygen
submitted before these revisions were
temperature,pH, and bacteria and the Facilities Plan was
adopted. The following is a summary of the required revisions:
ENGINEERING COMMENTS
As stated in my December 11, 1995 letter to Mr. John Holroyd,Brown and Caldwell,two items
idelines. These items are:
do not conform to our engineering gu
1)The data submitted on the sewage pump stations were incomplete. The City was requested to
revise the facility plan to include complete information on the pump stations.
2)The method of calculating the projected flows does not conform to Department guidelines.
The City was requested to revise the Facilities Plan to show that the projected flows in the
facilities plan are at least as conservative as the Department guidelines.
COMMENTS ON CHAPTER 6-REGULATORY REQUIREMENTS
201 W 1\4ain,Suite
Medford,OR 9750
There are also several comments regarding regulatory review that need to a (5D3) 776-6010
FAX (503) 776-626
addressed. These include: DEW"103
City of Ashland
February 8. 1996
Page 2
BOD/TSS
1)Page 6-3 incorrectly states that the BOD concentration limits listed in OAR 340-41-375 do not
include nitrogenous biochemical oxygen demand. Biochemical oxygen demand (BOD) is
primarily comprised of carbonaceous BOD (CBOD) and nitrogenous BOD (NBOD). The
minimum design criteria listed in OAR 340-41-375 contains standards for BOD, which is CBOD
"plus"NBOD. Therefore,NBOD is included in the standards, it is just not broken out as a
separate standard. Please revise the Facilities Plan to correct this statement.
2) Page 6-3 also states that it is difficult to compare instream standards with Rogue River Basin
effluent concentration requirements. The Department has developed Waste Load Allocations
(WLAs) through the Total Daily Maximum Load (TMDL)process. These WLAs are based on
stream flows. At this point,the City needs only to comply with the WLAs to be in compliance
with the standard. Please revise the Facilities Plan to clarify this point.
3) Page 6-3 also states"Because the in-stream BOD standards include the theoretical oxygen
demand associated with ammonia, they are more stringent that the effluent concentration limits
under most stream and plant flow conditions". It is unclear which in-stream standards and which
effluent concentration limits are being referred to in this statement. Please revise the Facilities
Plan to clarify this statement.
AMMONIA
4) The last paragraph refers to the difficulty of complying with in-stream standards. Again, I
refer the City to the WLAs established by the TMDL process. Please revise the Facilities Plan to
clarify this statement.
PHOSPHORUS
5) While this section correctly points out the problem of nuisance algae, it should mention the
problem of pH and Dissolved Oxygen swings which result from excessive algal growth. These
are the more serious water quality issues. WLAs were set for phosphorus for this reason. Please
revise the Facilities Plan to include this information.
BACTERIA
6) The fecal coliforrn standard was extended to December 31, 1995. However, at the January 11,
1995 Environmental Quality Commission(EQC) meeting, the E. Coli standard was adopted and
is now in effect. Please revise the Facilities Plan to include a discussion of this standard.
TEMPERATURE
' J .
City of Ashland
February 8. 1996
Page 3
7) Page 6-5 states that it is impossible to comply.with the existing temperature standard in Bear
Creek and that a variance %%ill be required. At the January 11, 1995 Environmental Quality
Commission(EQC) meeting, a revised temperature standard was adopted. This revised standard
will become effective July 1, 1996. Under this revised standard,unless specifically allowed
under a Department approved surface water temperature management plan, no measurable
surface water temperature increase from anthropogenic activities is allowed in waters and periods
of the year determined by the Department to support native salmonid spawning, egg incubation,
and fry emergency from the egg and from the gravels in a basin which exceeds 55.0°F. The
Oregon Fish and Wildlife Department has documented native salmonid spawning, egg
incubation, and fry emergency in the main stem of Bear Creek from October through March.
Department data shows that Bear Creek frequently exceeds 55.0°F during the fourth quarter of
the year. Therefore,the City must submit a temperature management plan for Department
approval if discharge to Bear Creek is to be continued. Please revise the Facilities Plan to
include submittal of a temperature management plan and a statement of what measures are
anticipated to be available to the City to manage temperature.
Also, the revised temperature standard states that for the increased loading (future temperature
increases caused by increased flows),the temperature change shall be less than 0.25°F. Please
include an estimate of the temperature increase in Bear Creek due to the increased loads(i.e.
projected increased flows). You are also requested to include what steps the City intends to take
to minimize and/or eliminate increased temperature loading.
ANTICIPATED FUTURE WATER QUALITY REGULATIONS
8) While this section correctly states that the Department reviews water quality standards every 3
years and that Temperature, DO,Bacteria, and pH are currently under review, it also states that
all other standards are expected to remain unchanged. The City can expect other standards to be
reviewed and revised to include the latest scientific data every three years. However, it is
unknown at this time what those revisions would include. Please revise the Facilities Plan to
include a statement about the triennial review process.
FUTURE STANDARDS FOR TEMPERATURE, DO, BACTERIA, and pH.
9) As mentioned above, revised standards for temperature, DO,bacteria, and pH have been
adopted by the EQC. The discussion in the Facilities Plan was based on draft rules which were
issued last summer. These rules have been revised and several of the statements made in the
Facilities Plan about these standards are no longer correct. Please review the revised standards
and revise the Facilities Plan accordingly.
ANTICIPATED FUTURE DISCHARGE PERMIT LIMITS
City of Ashland
February 8. 1996
Page 4
10) This section refers to "preliminary TMDLs". The TMDLs for Bear Creek are established
limits. While they are subject to review and revision should more information better define the
requirements, ambient monitoring continues to support the present Bear Creek TMDLs as
established. Please include this information for clarity.
1 I) This section states that an exemption to the temperature standard is necessary for discharge
to Bear Creek, however a complete analysis of the effects of temperature on Bear Creek was not
provided. It is uncertain at this time that an exemption to the revised temperature standard%Hill
be necessary. Please review this statement in light of the revised standard and revise
accordingly.
12) This section states that it is anticipated that the draft permit would be ready for City review
by the end of 1995. However,due to the anticipated adoption of the new standards, we delayed
issuing the review draft to the City. A draft permit will be presented for applicant review after
incorporating the revised water quality standards.
OPTIONS
14) In review of the WLAs and the projected 20 year flows,it should be noted that the City N+ill,
on occasion, have to meet a BOD limit of 8 mg/L during the winter months. This will likely
require effluent filtration or equivalent to meet the WLA for BOD for future flows.
SCHEDULE
15) In the Facilities Plan, the City proposes having the spray irrigation system operational in the
summer of 1999. After review of the information provided,the Department believes that the
spray irrigation system could be on line by the summer of 1997. You have stated that the
additional two years are needed to determine if the City could use a wetlands for treatment of the
effluent during the summer and to allow the City more flexibility in financing the project.
However, the Department believes that this is not adequate justification for a two year delay in
meeting the TMDL standards. Therefore,the Department requests that you revise the schedule
in the Facilities Plan to have spray irrigation no later than May of 1997.
SUMMARY
In summary, the Department cannot approve the Facilities Plan until the above revisions are
acceptably completed. We are setting aside the Facilities Plan at this time and await your
response.
In addition, Jamie Isaza, in our Eugene office is reviewing the Facilities Plan to determine if the
plan meets the requirements of the State Revolving Fund(SRF)Program. If the City wishes to
J
I
City of Ashland
February 8. 1996
Page 5
obtain SRF funding,the plan must meet these requirements. Please call Jamie at 541-686-7838 x
233 should you have any questions about his review.
Should you have any questions about these requested revisions and review comments or should
you wish to meet to discuss them, please call me at(541) 776-6010 x 230.
Sin
onathan Gasik, P.E.
Senior Environmental Engineer
Water-Quality Program-Medford Office
cc: Mr. John Holroyd, P.E., Brown&Caldwell, 1025 Willamette Street, Suite 300,Eugene,
OR 97401-1417
Mr. Jim Olsen,Interim Public Works Director, City of Ashland
Mr. Brian Ahnquist, City Administrator, City of Ashland
Mr. Steve Greenwood, Region Administrator, ODEQ
Mr. David Mann, P.E., ODEQ,Portland Office
Mr. Jamie Isaza, SRF Project Engineer, ODEQ,Eugene
Water Quality Section- Portland Office
Medford WQ Files
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Coastal Salmon 4
0
z
Restoration Initiative
1959
i
Background Statement Mission
The Governor's Coastal Salmon Restoration Tt is the mission of the Oregon Coastal Salmon
Initiative is focused on preserving and Restoration Initiative to restore our coastal
restoring native coastal salmon populations and salmon populations and fisheries to productive
preventing the need for a federal threatened or and sustainable levels which will provide sub-
endangered listing of coho salmon under the stantial environmental, cultural and economic
Endangered Species Act (ESA). benefits.
Governor Kitzhaber has directed the following Goals
state agencies.to develop a program in partner-
ship with coastal communities, local govern-
ments and others. This will be based on existing O Retain state and local management flexibility
laws and voluntary activities which maintain, for lands,waters and fish.
conserve, restore or otherwise protect coastal 0 Remove the need for a federal threatened or
salmon: endangered species listing if possible.
• Oregon Department of Fish and Wildlife(ODFW) O Process will rely on grassroots involvement,
• Oregon Economic Development Department(OEDD) - ownership and commitment in a cooperative
Department of Agriculture(ODA)
• Oregon Water Resources Department(OWRD) environment.
• Oregon Department of Environmental Quality(DEQ) O Focus on a voluntary versus regulatory ap-
• Oregon Department of Forestry(ODF) proach
• Oregon Department of Transportation(ODOT)
• Oregon State Marine Board(SMB) O Reestablish sport and commercial fisheries as
• Oregon Parks and Recreation Department(OPRD) an important part of our economy.
• Division of State Lands(05L) O Manage hatchery and wild fish in a compat-
Therefore, local and state programs that affect ible manner.
coastal salmon will become part of the p Review and evaluate existing fish manage-
Governor's salmon restoration strategy, ment and habitat protection laws, rules,
regulations and policies.
The completion of the Governor's strategy is p Recognize salmon as an integral part of our
targeted for early fall in anticipation of a decision cultural identity.
by the National Marine Fisheries Service regard-
ing the listing of coho under the ESA. A listing l7 Serve as a model for inter-government and
of coastal coho salmon would result in lengthy community-based collaboration and partner-
and constant review with federal agencies on ship.
many activities which occur in the coastal zone O All partners will share in addressing the
including land use (public and private), release problems and creating solutions.
of hatchery fish and regulation of fisheries.
r.
Governor's Coastal Salmon Restoration Initiative page z
I
outreach to local and statewide stakeholders,
Who and What
watershed councils and governing bodies.
Sfate agencies in Oregon are banding together Grassroots Efforts
in partnership with organizations up and
down the coast in an unprecedented effort to
protect and restore coho salmon. As a statewide T real ownership and involvement key to the
plan is assembled, each agency will be making its j�restoration initiative. Grassroots efforts will
own list of programs, both regulatory and volun- be the key to developing and implementing
tary, that can be counted as beneficial to fish habitat protection plans as well as maintaining
habitat. These programs will be part of the plan local communication. Immediate efforts are
submitted to the National Marine Fisheries underway to work with watershed councils and
Service (NMFS). It is certain there will be other other local partnerships that will be the founda-
programs and measures yet to be identified that tion for this effort.
will fill in the gaps. .Many of the components of
the plan will come from the grassroots—local Timelines
governments,watershed councils, private land-
owners and other members of the general public rr+he National Marine Fisheries Service (NMFS)
who live in Oregon's coastal zone. 1 requires that a final plan be presented to
them for review by October 1, 1996. Science,
Action Plans Planning and Outreach Teams are meeting bi-
weekly to complete a draft report by mid-sum-
State agencies involved in this process will be mer. The Governor is also meeting bi-weekly
preparing action plans that define roles and with agency directors to review progress.
contributions to the recovery initiative. This
effort will include program measures, provide a Contact
review of:existing regulations, policies,programs
and voluntary efforts as well as identifying ovemor's Natural Resource Office,
potential new partnerships. State agencies will 503-378-3589 ext. 834.
YM1,
Fe6nury 1996
CITY OF ASHLAND
4,y pF
Department of Community Development
Planning Division
MEMORANDUM ''�.�REGO?,,''
DATE: February 20, 1996
TO: Honorable Mayor and City Council
FROM: John McLaughlin, Director of Community Development
RE: Bike Parking Requirements for Multi-Family Developments
Staff has researched the issue of multi-family bike parking, and have contacted several
other cities regarding their ordinances. The recommendation that is included in the first
reading requires one sheltered space per unit. Other cities requirements are as follows:
ODOT recommendation - one sheltered space per unit
Eugene - one sheltered space per unit
Portland - one sheltered space per unit
Santa Cruz - one sheltered space per unit
Palo Alto - one sheltered space per unit
Corvallis - one space per studio and 1-bedroom unit
1.5 spaces per 2-bedroom unit
2.0 spaces per 3-bedroom unit
(only 50% of the spaces are req'd to be covered)
Davis, CA - two spaces (no sheltering requirement)
Should the Council wish to increase the number of spaces per multi-family unit, we
would recommend that the Corvallis example be followed, except that all of the required
spaces be covered. The section of the Off-Street Parking Ordinance regarding Multi-
Famil Residential (18.92. 4")-is- n ed to read as follows:
Multi-Family Residential: One sheltered space per studio and 1-bedroom unit
1.5 sheltered spaces per 2-bedroom unit
2.0 sheltered spaces per 3-bedroom unit
This change in the ordinance, if so adopted by the Council, may be read as part of the
first reading allowing for the modification.
ORDINANCE NO.
AN ORDINANCE AMENDING VARIOUS SECTIONS OF CHAPTER
6.40 OF THE ASHLAND MUNICIPAL CODE TO CLARIFY
REQUIREMENTS FOR EMERGENCY SERVICES AND TO EXEMPT
NEONATAL TRANSPORTS AND AIRPORT TRANSPORTS ASSISTING
AIR AMBULANCES FROM LICENSING REQUIREMENTS.
ANNOTATED TO SHOW DELETIONS AND ADDITIONS. DELETIONS ARE UNED THROUGH AND
ADDITIONS ARE AIN:. .
THE PEOPLE OF THE CITY OF ASHLAND DO ORDAIN AS FOLLOWS:
SECTION 1. Section 6.40.010.J of the Ashland Municipal Code is amended to read:
J. Response Time. The period of time from receipt of a call for EMS assistance
NOW until the arrival of EMS providers.
SECTION 2. Section 6.40.030 of the Ashland Municipal Code is amended to read:
6.40.030 Exempt Persons and Activities. The provisions of this chapter do not
apply to:
A. Ambulances owned by or operated under the control of the United States
Government.
B. Vehicles being used to render temporary assistance to licensed ambulance
operators in case of a public catastrophe or emergency with which the licensed
ambulances of the city are unable to cope, or when directed to be used to
render temporary assistance by a public official at the scene of an accident.
C. Vehicles operated solely on private property or within the confines of
institutional grounds, whether or not the incidental crossing of any public street
serving the property or grounds is involved.
D. Vehicles operating from a business location, office or headquarters outside
the city, that are transporting a patient from an area outside the city to a health
care facility within the city, or vehicles which are passing through without
destination in the city.
'dt, �Taa�s�rt�n�
�Ia����il�fl��fblYt f�18�iT�3G1Tk ,�fftY�
wY.a:..ava,.,.-...
PAGE 1-ANNOTATED ORDINANCE
SECTION 3. Section 6.40.040.8 of the Ashland Municipal Code is amended to read:
B. Each ambulance shall contain, in addition to the equipment standards set by
the State of Oregon, the fellewin"quipment:
small,StFaight and euFyed blades all 1mP_oR_Fin,;PepA handles an blades shall be Fnade
x'.v.^.C;^Y:<....gxjg ny.[
1ifd 7ft t� $ EN ECitlt
Arrril"�nee xS BE�vr�8�' .
SECTION 4. Section 6.40.050 of the Ashland Municipal Code is amended to read:
6.40.050 Minimum Levels of Training and Staffing. A. Each ambulance shall be
staffed by at least two Oregon State Certified EMTs, one state certified at or
above EMT B and one state certified at EMT P training level.
B. The EMT P shall be in attendance of the patient in the patient compartment
y.: �..... N syv
of the ambulance when transporting rtveed< ? 4n patients to a health
care facility.
GGI All EMTs shall adhere to the continuing education requirements as set forth
A
by the State of Oregon. Each EMT P shall be currently certified by the American
Heart Association as provider of advanced cardiac life support.
SECTION 5. Section 6.40.100 of the Ashland Municipal Code is amended to read:
6.40.100 License Requirements. Each ambulance operator shall:
A. Conform with the standards, requirements, and maintenance provisions
stated in the rules adopted by the State Health Division, the Jackson County
Ambulance Service Plan and this chapter. Whenever the requirements of this
chapter require more than the division rules or the county plan, the chapter
requirements shall be followed.
B. Maintain on file with the city administrator, a current list of fees charged for
rendering service.
C. Maintain on file with the city administrator, a current copy of the name and
certificate of each emergency medical technician employed by the ambulance
operator.
PAGE 2-ANNOTATED ORDINANCE (a:wd%m .Wol
D. Maintain and make available, upon request of the city administrator, all
records required by this chapter.
E. Employ only emergency medical technicians who are certified by the State
Health Division.
G . Make available, upon request, written information to the public concerning
rate information.
MO. . Meet the response times and minimum levels of care required by this
chapter
111. Render emergency medical services 24 hours a day, seven days a week.
Pre-hospital medical services and ambulance transportation shall be available to
all persons in the service area without regard to race, color, religion, marital
status, age, national origin, sex, sexual orientation, disability or ability to pay.
19. Submit to the city, upon approval of license, proof of all insurance required
by this chapter.
1J. Submit to the city, upon application for license, proof of all performance
bonds required this chapter.
MI,. Notify the city within 10 days of any change in material information
contained in the application, related materials, or license.
The foregoing ordinance was first READ on the day of , 1996,
and duly PASSED and ADOPTED this day of 1996.
Barbara Christensen, City Recorder
SIGNED and APPROVED this day of 1996.
Catherine M. Golden, Mayor
Approved as to form:
Paul Nolte, City Attorney
PAGE 3-ANNOTATED ORDINANCE
RESOLUTION NO. 96-_
A RESOLUTION ENDORSING JACKSON COUNTY'S TAX BASE MEASURE PROPOSAL IN THE
AMOUNT OF$15,700,000.
THE CITY OF ASHLAND RESOLVES AS FOLLOWS:
WHEREAS, the voters have not approved an Increase In Jackson County s tax base since 1916, and
WHEREAS, Jackson County has relied on 0 & C revenues from the Federal government generated from
logging in Federal forests to fund nearly 50% of its general fund in recent decades, and
WHEREAS, revenue for the County general fund has decreased because timber harvests have
decreased, and
WHEREAS, because of decreased revenue and increased costs of doing business, the County general
fund can no longer support basic services, and
WHEREAS, the exisdng tax base of$1,546,049 annually does not provide adequate funding for even the
most essential services, and
WHEREAS, a tax base of$15,700,000 annually will replace the current criminal justice levy ($3,857,000)
and the library levy ($4,100,000) and allow for the restoration and continuance of Important basic
services such as criminal justice, public health, libraries, dean and safe parks and and assessing aril
collecting property tax for all local government; now, therefore,
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ASHLAND, OREGON, that the Cary of
Ashland hereby endorses the County tax base measure proposal In the amount of $15, 700,000.
The foregoing resolution was READ and DULY ADOPTED at a regular meeting of the City Council of
Ashland on the 20th day of February, 1996.
Barbara Christensen, City Recorder
SIGNED and APPROVED this day of . 1996.
Catherine M. Golden, Mayor
Reviewed as to form:
Paul Nolte, City Attorney
PAGE 1-RESOLUTION (P"duony""