HomeMy WebLinkAbout1996-0305 Council Mtg PACKET s
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AGENDA FOR THE REGULAR MEETING
ASHLAND CITY COUNCIL
March 5, 1996
I. PLEDGE OF ALLEGIANCE: 7:00 p.m., Civic Center Council Chambers.
H. ROLL CALL
III. APPROVAL OF MINUTES: Regular meeting minutes of February 20, 1996.
IV. SPECIAL PRESENTATIONS & AWARDS:
1. Mayor's proclamation declaring March, 1996 as "Hunger Awareness Month."
V. CONSENT AGENDA:
1. Minutes of boards, commissions, and committees. (I
2. Monthly departmental reports for February 1996.
3. City administrator's monthly report for February 1996.
VI. UNFINISHED BUSINESS:
1. Approval of findings, conclusions and order on P.A. No. 95-131, an application
for a health spa and residential units at 665 and 685 "A" Street.
VII. NEW AND MISCELLANEOUS BUSINESS:
1. Revised draft of Articles of Incorporation for Ashland Community Hospital.
VIII. PUBLIC FORUM: Business from the audience not included on the agenda.
(Limited to 5 minutes per speaker and 15 minutes total.)
IX. ORDINANCES, RESOLUTIONS, AND CONTRACTS:
1. Second reading by title only of "An Ordinance amending various sections of
Chapter 6.40 of the Ashland Municipal Code to clarify requirements for
emergency services and to exempt neonatal transports and airport transports
assisting air ambulances from licensing requirements."
X. OTHER BUSINESS FROM COUNCIL MEMBERS
XI. ADJOURNMENT
MINUTES FOR THE REGULAR MEETING
ASHLAND CITY COUNCIL
February 20, 1996
CALLED TO ORDER
Mayor Golden call the meeting to order at 7 p.m., Civic Center Council Chambers.
ROLL CALL
Councilors Laws, Reid, Hauck, Hagen, Wheeldon and Thompson were present.
APPROVAL OF MINUTES
The minutes of the Regular meeting of February 6, 1996 were approved with a correction to page
12, paragraph one; Councilor Reid was indicating purchasing of "green" electrical power.
CONSENT AGENDA
1. Minutes of boards, commissions, and committees.
2. Monthly departmental reports for January 1996.
3. City administrator's monthly report for January 1996.
4. Approval for a liquor license for Don Schamanek, dba Chevron.Food Mart, 2500 Ashland
Street.
Councilors Laws/Hagen m/s to approve Consent Agenda. Voice vote: all AYES. Motion-
passed.
PUBLIC HEARINGS
1. Continuation of Request of Councilor Hagen for the Council to consider an appeal from a
decision of the Planning Commission on Planning Action No. 95-131, a request-for a site
review to construct a health spa and residential units located at 665 and 685 "A" Street.
Planning Director John McLaughlin presented to Council plans submitted by the project architect for
the revision to the "A" Street frontage for the parking lot area of this project. The design shows a
low wall and hedge for most of the frontage, with a 10' wide pedestrian entrance to the parking
area.
He stated that staff was concerned that there was no grade change between the pafking lot and the
pedestrian entrance, especially with the pedestrian entrance being 10' wide, which is wide enough
for an auto to pass through. Staff would recommend that the width of the pedestrian entrance be
limited to no greater than 6' to provide the visual appearance of not being able to exit an auto
through this opening.
Staff also noted that the lighting proposed for the entrance and along the front of the parking lot is
not in keeping with the lighting that has been installed in front of the park and elsewhere along "A"
Street. Staff recommendation would be that the lighting design be modified to coordinate with the
existing efforts of the City and other property owners.
PUBLIC HEARING OPEN: 7:10 p.m.
J. Ellen Austin/625 A Street/Spoke in opposition to A Street parking.
1
Bill Emerson/90 5th Street/Spoke in favor of Concept 3 as submitted by applicant.
Tom Giordano/Spoke on behalf of applicant and stated that there would be no problem with
changing of street lights.
Patricia Murphy/Applicant/Spoke on how she felt that the original design is the best design. Felt
there is still a safety issue and that ingress was the only good suggestion. Felt she has done a lot
of compromising already. Feels it will be confusing for customer in not knowing where they are
suppose to park and that they will park on the street rather than in the parking lot.
PUBLIC HEARING CLOSED: 7:24 p.m.
Planning Director John McLaughlin clarified for Council that there would be no difference between a
10' driveway as opposed to a 8' driveway. Noted that staff is considering changing the use of the
word "alley" to "lane".
Councilors Reid/Laws m/s to approve concept 3 as submitted by applicant with staff
recommendations of changing driveway to a 6' width and that lighting be changed to match
the existing pedestrian lighting in the RR District Neighborhood. Roll Call vote: Hagen,
Wheeldon, Reid, Laws and Hauck; YES. Thompson abstained as he was not present during
the initial hearing on the application. Motion passed.
2. Revision of sewer rates and resolution adopting proposed schedule of rates.
Finance Director Jill Turner presented sewer rate model for 1996-97 through 2003-2004. The study
indicated that rates should increase 22% in 1994 and 15% each year through 1998. It also
indicated that the largest share of these increases should be born by the commercial customer
class. The rate model was updated and recommended rate increases of 15% for the next four
years.
PUBLIC HEARING OPEN: 8:36 p.m.
David Fadden/326 N. Main/Read statement on his opinion of sewer rates and classification of
assignment of sewer rates. Asks Council to postpone making decision with further investigation of
classifications.
Gary Schrodt/681 Liberty/Ashland Wetlands Coalition/Proposes that there anirfcentive program
for users to not use garbage disposals and this could be reflected on their billing.
PUBLIC HEARING CLOSED: 8:53 p.m.
Finance Director, Jill Turner, clarified for Council the rate structure and how the sewer rates are
classified.
Councilor Laws stated that he felt that there should be one rate used for commercial and residential.
Is not convinced that there is a heavier load by commercial use compared to residential use.
Believes that the textbook data used is based on a small amount of data available.
2
Pdula Brown, Sewer Treatment Plant Coordinator clarified for Council that in looking at commercial
uses, especially by restaurants, there is higher strength characteristics both in BOD and Suspended
Solids. The study done in 1994 is accurate based on the textbook ranges, they use 185 BOD and
185 Suspended Solids. The average use is normally 200 for residential.
Council asked if it were possible to differentiate between different kinds of use. Brown confirmed
that it could be done by a study and it would be possible to use this information from the study to
do billing.
Councilors Reid/Hagen m/s to approve Resolution -/,?approving proposed schedule of
sewer rates. Roll Call vote: Wheeldon, Thompson, Reid, Hauck and Hagen; YES. Laws; NO.
Motion passed 5-1.
Council requested that Administrator note this issue as a side-bar item.
PUBLIC FORUM
June Bryant Pruett/P.O. Box 32, Talent/Spoke regarding her concern of the vandalism in the
cities cemeteries. Asked Council if there was anything that could be done.
Finance Director, Jill Turner, clarified that fences have been installed and repaired recently. In the
process of putting sidewalks in to encourage use of sidewalks and not cemetery. 'Vandalism is
difficult to control, and the police department continues to deal with this problem.
Phil Arnold and "Pepper the Greed Fighting Possum" representing the 25 drivers of the
RVTD/Presented a proposed resolution in opposition to the Rogue Valley Transit District board of
directors decision.
Council voiced concern about how the resolution was being. proposed for Council approval without
being first put on the agenda and also in the manner in which it was presented.
Susan Hunt/220 Nutley/Presented Council with letters regarding Barton/Roberts mediation
agreement with Scenic neighbors and response to a memo from John McLaughlin, Planning
Director.
Council suggested that Ms. Hunt attend Study Session on February 21st at 4 p.m. to discuss this
item further.
UNFINISHED BUSINESS
1. Committee process for allocation of CBDG funds.
City Administrator, Brian Almquist recommended by memo to Council that the Resolution delegating
the allocation of CBDG funds to the Ashland Housing Commission be amended to delete the
section designating the Housing Commission as the body charged with making recommendations
on the allocation of CBDG funds. He also recommends that a 5-member subcommittee of the
Budget Committee continue to hear all of the requests for funds, and make a recommendation for
allocation to the full Budget Committee.
Eventually this will be the committee that will make the decisions, but until a few years have gone by
and the members are up to speed.
3
Councilors Wheeldon/Laws m/s to approve Resolution #%-lb committee process for CBDG
funds. Roll Call vote: Laws, Reid, Hagen, Wheeldon and Thompson; YES. Hauck; NO. Motion
passed 5-1.
NEW AND MISCELLANEOUS BUSINESS
1. Approval in concept of Definitive Agreement for Ashland Community Healthcare Services.
James Watson, Ashland Community Hospital Administrator and Jim Whitman, consultant for ACH,
presented proposed concept in draft form of Definitive Agreement for Ashland Community
Healthcare Services.
Brief overview of draft included 1) History/Study; 2) Creation of new corporation/appointment of
board; 3) Transfer of assets and liabilities; 4) exclusions from transfer; 5) lease of real property and
improvements; 6) Termination and recovery of assets, *material breach, *insolvency, *capital
depletion, *debt service coverage, *license, *accreditation; 7) provision of financial and operating
information; 8) right to dissolve ACHS; 9) offer of employment to all former ACH employees; 10)
comparable benefits/continuation of PERS; 11) arrangements with foundation, auxiliary and medical
staff 12) notifications, filings, tail coverage, etc. 13) indemnification; 14) transaction costs; and 15)
miscellaneous provisions.
Clarification and discussion of debts and obligations, triggering devices used for Council and
Ashland Board of Directors, City cooperating in facilitating such performances as needed as a
conduit, differences of fixed equipment, obligation of employee employment, accumulated vacation,
sick leave and that "city" relates to the old ACH not the City of Ashland was made for and by
Council.
It was confirmed for Council that there will be the normal Public Hearing process done once there is
a concept to bring forward.
Mr. Watson explained the current dilemma in surviving the new environment for providing health
care in the medical field now.
Councilors Thompson/Hauck m/s to approve concept. Roll Call vote: Thompson, Reid,
Laws, Hauck and Wheeldon; YES. Hagen, absent. Motion passed.
2. Authorization to proceed with acquisition of Imperatrice property for spray irrigation
purposes.
Paula Brown, Wastewater Treatment Plant Coordinator presented recommendation to Council that
they authorize the City Manager proceed with the final acquisition of the Imperatrice property for
spray irrigation of treated effluent.
City Administrator Brian Almquist noted that of the 828 acres, approximately 224 acres of Talent
Irrigation District water rights would be allocated to the City.
Gary Schrodt/681 Liberty Street/Gave perspective on the long term issue. Was not opposed to
purchasing of Imperatice property. Requested that the wetlands demonstration be continued to be
considered.
4
Councilors Hauck/Hagen m/s to approve authorization of acquisition of Imperatrice property
for spray irrigation purposes. Roll Call vote: Reid, Laws, Hauck, Hagen, Wheeldon and
Thompson; YES. Motion passed.
3. Wastewater Treatment Plant - Facilities Plan Update
Paula Brown, Wastewater Treatment Plant Coordinator presented to Council a detailed letter from
the Department of Environmental Quality regarding submission of the Facilities Plan. There are two
major issues, temperature and schedule.
Council discussed the comments by DEQ and how to respond. Brown was instructed by Council
to continue working with DEQ, but not to make any commitments.
Ron Roth/6950 Old Hwy 99S/Presented to Council letter regarding resentment of DEQ who he
feels is trying to untrack the wetlands demonstration. Also read letter submitted to Governor
Kitzhaber regarding the issue of stream flow.
ORDINANCES. RESOLUTIONS, AND CONTRACTS
1. Second reading by title only of "An Ordinance Amending Chapter 18.92 of the Ashland
Municipal Code Pertaining to Off-Street Parking. Modifications include changes to the
bicycle parking section and other general housekeeping changes."
Councilor Hauck noted amendment to first reading of Ordinance as follows: Multi-Family Residential:
One sheltered space per studio and 1-bedroom unit; 1.5 sheltered spaces per 2-bedroom unit; 2.0
sheltered spaces per 3-bedroom unit.
Councilors Wheeldon/Hauck m/s to approve additional amendment of Ordinance amending
Chapter 18.92 pertaining to Off-Street Parking. Roll Call vote: Hauck, Hagen, wheeldon,
thompson, Reid and Laws; YES. Motion passed.
Councilors' Laws/Hagen m/s to approve second reading with amendments of Ordinance # 297
amending chapter 18.92. Roll Call vote: Hauck, Hagen, Wheeldon, Thompson, Reid and
Laws; YES. Motion passed. _
2. First reading of an ordinance amending various sections of chapter 6.40 of the Ashland
Municipal Code to clarify requirements for emergency services and to exempt neonatal
transports and airport transports assisting air ambulances from licensing requirements.
Keith Woodley, Fire Chief clarified for Council proposed changes. It was stated that these changes
do not change the integrity of original approved ordinance.
Councilors Reid/Hauck m/s to approve first reading and move to second reading ordinance
amending various sections of Chapter 6.40 clarifying requirements for Emergency Services
and to exempt neonatal transports and airport transports assisting air ambulances from
licensing requirements. Roll Call vote: Hagen, Wheeldon, Reid, Laws, Hauck, Thompson;
YES. Motion passed.
5
3. Resolution endorsing Jackson County's tax base measure proposition in the amount of
$15.7 million.
Councilor Thompson voiced concern of endorsing resolution without further discussion.
Has great concern that Jackson County is not doing all that they can do to protect farm and forest
land in the County. Also, would like more clarity that they are following the spirit of the Oregon
Land Use law. Has issues with how Jackson County handles urban sprawl and reducing vehicle
trips.
Councilor Laws raised the issue of how this tax base is for the basic needs of the people of the
County. He strongly endorses the measure proposition.
Mayor Golden informed the Council that a new tax base has not been approved by the voters since
1916. She stated that if the County does not have an adequate tax base, departments such as
Planning would be further hurt because of limited funding and staff shortage.
Councilors Reid/Hauck m/s to approve Resolution # 96-17 endorsing Jackson County's tax
base measure proposition. Roll Call vote: Hagen, Wheeldon, Reid, Laws and Hauck; YES.
Thompson; NO. Motion passed 5-1.
OTHER BUSINESS FROM COUNCIL MEMBERS
Council Reid informed that Council that she attended a State Governors Regional Review
Conference for regional power system. Requests that the Council write a letter to the Governor via
Roy Hemminway, his representative. Letter would talk about regional benefits from a.publicly
owned asset like Bonneville.
ADJOURNMENT
Meeting was adjourned at 10 p.m.
Barbara Christensen, Recorder Catherine M. Golden, Mayor
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Hunger Awareness Month
Whereas, last year more than 429,000 Oregon residents sought and ;
J_r received emergency food supplies from the Oregon Foodx
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Mr
"I Bank Network; and
=3i Whereas, hunger hurts the whole community: it harms the =%- \
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development of children compromises the strength of
our work force and undermines Oregon's livability; and
Whereas, one in seven people in Oregon suffer from hunger; and ?�
Whereas, although the Oregon Food Bank distributes over 20
million pounds of food through 20 regional coordinating
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e, agencies and 650 local member agencies, including
Access Food Share, the problem remains unacceptablyt(flf
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Whereas, the attention and assistance of all Oregonians is needed to
bring help and hope to hungry people by eliminating '
hunger as a problem in our state.
Now, therefore, I do hereby proclaim the month of March 1996 as :�.
Hunger Awareness Month
j'_ ; -i in the City of Ashland and urge all citizens to fight hunger by a{4lE?==
joining Access Food Share and the rest of the Oregon Food Bank
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Network in finding a community solution to a community problem. •,rH� :
<<?; Dated the 5th day of March , 1996. BSI a,
Catherine M. Golden Barbara Christensen
Mayor City Recorder _
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ASHLAND
TRAFFIC SAFETY
COMMISSION
Thursday, January 25, 1996
Regular Meeting
MEMBERS PRESENT: Don Laws; Ken Hagen; Walter Schraub; Joanne Navickas, and
Christine Schumacher. Staff present: Police Officer Brent Jensen;
Engineer Tech II Ray Smith; Caralyn Dusenberry and Pam
Barlow.
I. CALL TO ORDER: 7:00 p.m. COUNCIL CHAMBERS:
Chairman Laws called the meeting to order at 7:04 p.m. Laws apologized for not
attending the Special Meeting.
II. APPROVAL OF MINUTES: Thursday, November 30, 1996 & December 14, 1996
Laws approved the minutes as submitted.
III. ITEMS FOR DISCUSSION:
A. Public Forum:
No items to be addressed from the public that were not on the Agenda.
B. Alley at Post Office: Update: (Traffic calming plan ready Feb. 22nd meeting.)
Barlow stated due to the pre-work required, locating the property lines, the traffic
calming for the alley located behind the Post Office will not be ready for the
Commission to review until the February meeting. Laws stated comments would
be received from the audience on the Alley at the Post Office if it is new
information the Commission had not previously heard.
John Stough, 276 B Street, Ashland, stated that the reason he thinks some of the
items need to be reviewed is because they have been forgotten. He referred to
a previous petition and claimed that 47 persons think the City is liable if an
accident happened. He said it is a real dangerous situation. He also stated they
are here because of the safety issue. He thinks the safety concerns are being
over-ridden by the economic issues. The traffic is concentrated during the post
PAGE 1—(c:varmim�jm96.min)
office business hours. He said he would like the Commission to review the ,
Oregon statutes. He said they do not see any action being done with the alley.
Laws stated that the Commission does sympathize with them.
Patricia Joseph, 749 Eagle Mill Road, Ashland, stated she came to the last
meeting and she thought something was going to be done. She stated the
Commission needs to look at the issue and make an approach to the situation.
She said one of her tenants told her she almost got "wiped out". She said it is
a busy alley. Smith stated they are scheduling the work required to find the
right-of-way in the alley. Schumacher read section of minutes in which it was
stated "there was a consensus that Engineering would prepare a traffic calming
plan."
Stough read a portion of a State statute and told the Commission they need to
follow the statute. Laws stated the Ashland Municipal Code addresses streets and
alleys and that is what the City adheres too.
C. Granite Street Parking Congestion: Suzette Mecca:
Suzette Mecca, 40 Granite Street stated the apartment house she has lived in since
1978 does not have sufficient parking due to the downtown employees using the
street directly in front of her apartment building to park their cars all day. She
discussed the issues with Barlow previously. The timed parking areas during the
summer months causes a worse problem because employees are not allowed to
park close to the downtown area. She does not have a solution and requested the
Commission to think about the situation and maybe they would be able to find a
solution. The apartment building was built in the 1800's and there is no parking
area available to improve. She had a question about workers parking. Barlow
stated the employees ban is the same area as the downtown parking ban. Mecca
thanked Commission for listening to her situation and to please contact her if they
find a solution to her parking problem.
D. Discussion: Allow Parke Saturdays on Both Sides of Bridge Street:
Barlow discussed map, she placed on overhead projector, showing the area in
which a gentleman on Bridge Street requested parking restrictions be lifted during
the weekend only. The Commission discussed this issue. Laws stated this was
a reasonable idea but we need to find out the costs. Barlow stated it generally
costs $75-100 to place a new sign. Barlow stated she would obtain the estimates
em back to the Commission. Hagen
questioned if there were other
n
and bring them g
areas that should be changed in the same way. Discussion was held on the
number of signs needed. This issue would be placed on the next agenda and
adjacent property owners would be notified.
PAGE 2-(c:"fm-mulrx*96.Miu)
E. No Parking: Jefferson Street between USFS DrivewayK
Schumacher moved approval of "No Parking" on a small section of Jefferson
Street in the designated area Barlow addressed on the map displayed on overhead.
Navickas seconded motion. Motion approved.
F. Report from the Pedestrian Safety Subcommittee:
Barlow stated the Pedestrian Safety Sub-committee's second meeting was held
before this meeting. They will meet again before the next Commission meeting
which will be held Thursday, February 22nd at 6:00 p.m. Banners, articles,
tentative agreements to do articles and promotions for "Crosswalk Safety" were
addressed. They are also discussing a second character. There are two costumes
available at half price, a dodo bird and a duck. The other concern is Barlow
would like to see Commissioners attend a traffic engineering and safety course.
Laws stated when information for the Medford area training is available that
Barlow will forward information to the Commission members.
Crosswalk Awareness Week will be held June 2nd - 8th. There will be another
Crosswalk Awareness Week held in the fall to correspond with the opening of the
public schools.
G. Bicycle and Sidewalk Hazard Report Form: Barlow & Hagen:
Barlow stated the hazard report forms will be placed in the February utility bills
as an insert as per Rhonda Moore. Discussion was held as to where the
completed forms would be returned.
H. "Reduced Speed Ahead" Signing: Officer Jensen:
Jensen stated the Commission wanted "Reduced Speed Ahead" signs placed at the
various approaches to town. Jackson County Public Works contact Eric
Neimeyer stated they could not do this because the speed limit is not being
lowered by more than 15 miles per hour. He also stated there are several
"Reduced Speed Ahead" signs all over the area. Neimeyer told Jensen to place
the request in writing and he would consider it because he is the person
addressing an appeal.
I. Review Traffic Requests:
Barlow requested Commission review the 'Requested Traffic Actions" lists and
report back to her. Laws requested the items not addressed be moved to the
second list and also be starred for identification purposes.
PAGE 3-(c:" m.a Nj.96.miiu)
J. Qlhm
Schumacher stated she had talked to Jim Olson and that the next City Council
meeting the L.I.D. for Tolman Creek Road would be on the agenda for the
purpose of setting a Public Hearing.
Discussion was held on the snow warning sign on I-5 and the hazard trucks are
causing by stopping on the freeway. After discussion it was decided to notify
ODOT.
Commissioner Schraub stated the Siskiyou and Walker signal is scheduled to be
constructed in March, 1996.
Hagen read the section of minutes in reference to the alley behind the post office
issue: "there was a consensus that engineering would prepare a traffic calming
plan."
The overlay from Valley View to Walker Avenue and the bicycle and pedestrian
safety issues were discussed by the Commission. Laws stated his fear is that
once it is overlayed it will be many years before there will be an opportunity to
place bicycle lanes. Laws stated this issue needs to be taken to the City Council.
IV. INFORMATION ITEMS:
Barlow stated that Smith suggested the ODOT Ashland Maintenance office be contacted
in reference to the hazards and the I-5 snow issues.
V. ADJOURN:
There being no further business the meeting adjourned at 8:28 p.m.
Asp ectfull ubmitted by,
y Dusenberry
Administrative Secretary
Public Works Administration
PAGE 4—(cua%minuu\*96.min)
ASHLAND
TRAFFIC SAFETY Am
COMMISSION 'a
Thursday, February 22, 1996
Regular Meeting
MEMBERS PRESENT: Councilor Don Laws; Ken Hagen; Walter Schraub; Susan
Beardsley; and Christine Schumacher. Staff present: Caralyn
Dusenberry and Pam Barlow.
I. CALL TO ORDER: 7:00 p.m. COUNCIL CHAMBERS:
Councilor Hagen called the meeting to order at 7:04 p.m.
11. APPROVAL OF AffiVUTES: Thursday, January 25, 1996
Item J. needs to have the following words added to Councilor Hagen's quote: "for the
alley in time for the next meeting, February 22nd."
III. ITEMS FOR DISCUSSION:
A. Public Forum:
B. Alley at Post Office: Update: (Traffic calming plan ready Feb. 22nd meeting.)
(Delayed until March 28th meeting. Survey information not yet available.)
C. Sherman Street, East Main to Siskiyou: 2 Hour Parking_
Barlow stated there have been "on-going" complaints about cars parked on
Sherman Street, between East Main and Siskiyou, with "For Sale" signs in the
windows. There is more of a tum-over in different cars during the summer
months. The parking is limited to 72 hours. This has been abused by persons
using this area as a car lot. A resident living on Siskiyou Boulevard was the
complainant that requested the Traffic Safety Commission address this issue.
This area is zoned commercial, not residential. Hagen asked if Stratford Inn has
all "off-street parking." After discussion Hagen moved the two hour parking on
Sherman Street from East Main to Siskiyou be approved. Schraub seconded
motion. Motion approved.
PAGE 1—(.:"n i.�vfs96.Mm)
D. Time Cham; Allow Parking Saturdays on Both Sides of Bridge. Avery.
Garfield and Palm Streets:
Barlow displayed map on the over-head projector and pointed out the location of
the areas that parking would be allowed on the weekends. All residents on all
streets were notified. Merrill Taylor, 325 Avery, stated he would not be able to
get out of his driveway if parking was allowed on the weekends. Several persons
called supporting the change. Barlow stated she would check the 325 Avery
driveway situation and see if there is a problem in driving out of the driveway
when cars are parked on the street. Schumacher moved the traffic regulation be
approved with the stipulation that 325 be looked at before change is made.
Beardsley seconded motion. Motion approved.
E. Lit Way• 16 Foot Extension of "No Parking" Area:
Mr. Matthew Ben-Lessor stated his concern is the entry of vehicles from Lit Way
onto Ashland Street. When vehicles, especially utility vehicles, are parked on
both sides of the street, particularly at night time, it is extremely dangerous. The
lighting is poor. At one time there was an old car parked on the corner for a
very long time. Most members of the Neighborhood Association would like to
see a "No Parking" sign placed on Ashland Street for a distance of 16 feet.
Barlow stated businesses in the immediate area were notified and they have their
own off-street parking. Currently the curb is painted yellow on the same corner
the church is located. If the other curbs were painted (opposite the curbs located
at the church) they would be matched. Hagen moved the approval of the 16 foot
"No Parking" extension strip on Lit Way and Ashland Street. Schraub seconded
motion. Motion approved.
F. School Area Safes Issues• Crossing Guard Program/Crosswalks:
Hagen stated the issue of crossing guards at the school was brought to him by
Barbara Jarvis. She said people are not observing speed limits, autos are passing
in school zones, and there are all types of vehicle violations. She also stated in
Arizona there is a 15 MPH speed limit and no passing in school zones. Portable
signs are placed on the centerline in the middle of the streets. Schumacher stated
she noticed there is a lot of police enforcement in the Ashland schools areas. An
officer is either at one school or another every school day. Discussion was held
on the hazards in the areas of schools. Laws recommended Barlow look into the
suggestions Commissioners made and to give an official interpretation,as to the
possibilities for our area. Beardsley requested information be obtained from the
Ashland Police Department and what they think the problem areas are at the local
schools. Also the schools need to be contacted as to their operations and policies
for children crossing the streets.
PAGE 2—(c:wdwm�\f&96.M )
G. Report from the Pedestrian Safety Subcommittee:
This is now called the "Crosswalk Safety Subcommittee." Barlow stated the
committee met before this meeting. Preparation for the "Sneak Preview"
interview for Safety Chicken and Town Hall meeting was discussed. Questions
requiring clever answers will be submitted to Commissioner Navickas. Hagen
is continuing to work with the food store in obtaining a Grant. Discussion was
held on showing the bicycle video. Officer Jensen will be looking into the Town
Hall format. Navickas will be Safety Chicken at the one hour Town Hall
meeting. The one hour program will have four fifteen minute segments. One of
the segments will have Officer Jensen identifying violations occurring during
demonstration. The Safety Chicken will plan and perform incorrect actions.
Jensen will identify those types of accidents that most frequently are reported.
Hagen stated Town Hall meetings normally have the panelists and host talk the
first fifteen to twenty minutes. The script will need to be planned. The
committee is looking at Crosswalk Safety Week being held June 9th - 15th. The
public will be invited to walk along with the Safety Chicken. Also the public
would be encouraged to make, and carry, their own signs. The walks would take
place on Monday, Wednesday and Friday. Tuesday and Thursday events will be
planned at the next meeting.
H. Bicycle and Sidewalk Hazard Report Form: Barlow, Hagen:
Barlow stated we have received back many of the hazard report forms that were
placed in the Utility Billing. She has responded to several of the requests by
letter. Vision clearance problems went to Engineering, and street maintenance
problems went to the Street Department. Wheelchairs using bike lanes were
discussed and this type of action needs to be discouraged. Schumacher asked
where more hazard report forms could be obtained. Laws recommended they be
placed in the Utility Billing a couple times each year.
I. "Reduced Speed Ahead" Signing: Officer Jensen:
Jensen was unable to attend this meeting and left message that Jackson County
has not responded to his request as of this date.
J. Review of Traffic Requests:
The list of traffic requests was placed in the packet. Councilor Laws stated the
list looked good with the many requests that have already been handled.
K. Other:
Hagen stated he noted that the "Stop" sign at the intersection of Clover Lane and
Ashland Street was addressed in the packet but not placed on the agenda. Barlow
displayed map on over-head projector and showed the location where the sign is
needed. This "Stop" sign request meets the required warrants. Hagen moved the
PAGE 3-(c:"rminwveb96.Min)
"Stop" sign be placed at the intersection of Clover Lane and Ashland Street (Hwy
66). Beardsley seconded motion. Motion approved.
Schumacher stated she contacted ODOT and expressed the Commissions concerns
with the problems on the I-5 Freeway when snow is present and vehicles and
trucks are required to place chains on their vehicles and do this while parked on
the side of the freeway.
Schumacher stated she had just received the Public Hearing notice for the Tolman
Creek L.I.D. in the mail. The P.T.O. had not received notice and it is now too
late to contact the members. Discussion was held on the P.T.O. being contacted
and the City obtaining a mailing list in order to mail the notices.
Schumacher presented information to the Commission in reference to Jackson
County's Traffic Safety committee. She also circulated a Manual on Traffic
Safety which was published by the Committee and made available to the
Neighborhood.
Next Safety Commission meeting is scheduled for March 28th, during School
Spring Vacation. Pam will check the 7th and 14th of March for a meeting place.
She also reminded Commission of Ragland award.
IV. INFORMATION PfEMS:
V. ADJOURN:
There being no further business the meeting adjourned at 8:14 p.m.
Respectful ubmitted by,
Canal n Dusenberry
Administrative Secretary
Public Works Administration
PAGE 4-(c:vanmmuw%rebwmin)
......:......:::.
J
ASHLAND AIRPORT -a
COMMISSION `
January 3 , 1996
MEMBERS PRESENT: Vice Chairperson John Yeamans; William Skillman; Marty
Jacobson; Merle Mills; Paul Mace; Laura Craven; and Alan DeBoer; City Council Liaison
Mayor Cathy Golden. Staff present: Jim Olson, Pam Barlow and Caralyn Dusenberry.
I. CALL TO ORDER: 12:00 Noon, COUNCIL CHAMBERS
Meeting was called to order at 12 noon by Vice Chairperson John Yeamans.
11. APPROVAL OF MINUTES: Wednesday, December 6, 1995
Mills moved approval of the December 6, 1995 meeting minutes. Craven seconded
motion. Motion approved.
III. OLD BUSINESS:
A. Land Leases: Status Report:
Barlow stated we are waiting for the City Attorney's office to complete the lease
agreement. There is nothing to hold up the process except for a matter of the
time to distribute.
B. Commercial Lease Area (Presentation of Revised Layout Plan):
Barlow presented overhead showing revised layout plan for commercial lease
area. The proposed hangars have been removed and the set back from taxiway
as requested by Commission was placed. Mills asked rationale of large parking
area. Barlow stated that this was a specific request from the subcommittee.
Discussion was held on the dimensions of this specific area and the required space
needed to maneuver airplanes. Discussion was held on parking space for
workers/airport employees. During discussion Barlow marked all proposed
changes.
Skillman asked if there was a regulation for the placement of the wind sock in
conjunction with the buildings. Discussion was held on percentage of landscaping
and placement of trees. Discussion was held on preparing a landscaping master
PAGE 1-(<:.4lmina \*96.Min)
plan for trees. It was recommended the wording "Commercial hangars shall have
a tree on each corner" be placed in the plan.
C. Maintenance Issues• Wind Sock and Wash Rack:
Barlow stated there are no more comments on the wash rack and it would remain
a non-issue. Cliff Cheney stated he donated for the wash rack. Mace stated
there will be a paid place to wash the airplanes.
Olson stated there is a wind sock on order. It is 12-foot and internally lighted.
The electric department will place the base for the wind sock. This item is also
covered by the F.A.A. Grant.
Discussion was held on who sets the agenda and how the items are placed.
Barlow stated she prefers to work the agenda out with the Chairperson.
D. Review of Safety Reports:
Skinner stated copies of the safety report were distributed to the Commission.
He recommended we get geared up for the spring weed killing. He stated he did
not know if the Parks Department would be best for killing the weeds or if it
would be better to contract the work.
During last large rain storm the maintenance hangar had approximately one inch
of water on the entire floor. A lake developed behind the hangar. A large drain
could be placed and hooked to the drain line. Olson stated the City is prepared
to do this project as soon as the weather permits. Discussion was held on
drainage from the culvert at the bridge. Cheney stated no one has addressed the
water problem that causes water to go into the other hangars.
IV. NEW BUSWFSS:
A. False Alarm Charges/Hangar Numbering:
Barlow stated the Public Works Department is not in the loop for receiving
charges. Barlow stated she talked to Dale in the warehouse and asked that he
place numbers that correspond with the hangar rental agreements. Discussion
was held on alarms going off. Cheney stated his alarm has gone off twice.
Barb Hansson, Police Department, stated anybody that has an audible alarm has
to have a permit from the City. She stated the officers respond when called and
informed of an alarm ringing. There is an appeal process through the City if a
party does not agree with the bill. Discussion was held on maintaining alarms.
DeBoer stated we need to number the hangars. Barlow stated they will look into
this being done as soon as possible.
PAGE 2-c=:.4%minuw%*96.nv")
B. Report from Ashland Airport Association (President Clark Hamilton V P John
Yeamans):
Hamilton stated the next Airport Appreciation Association will meet on February
10th. The main item of business will be the Airport Appreciation Day. They
will also discuss alarms at the meeting. Also the "on-line weather service' will
be an agenda item as recommended at the previous Commission meeting. May
19th has been set for Airport Appreciation Day. Barlow stated she will place this
date at the bottom of the agenda.
C. Other:
V. AIRPORT MANAGER REPORT/FBO REPORT:
A. Status of Airport:
Skinner stated activity is slow but it has increased due to the fog in Medford.
The new apron space is wonderful. When six twins and turbine aircraft come in
there is no interference. He stated it is really, really nice. Because it is easy to
transition in and out he is expecting the Airport will have more business. The
metro-liner has been in twice this month. He talked to Ashland Police Officer
Lynn Parlett and was informed that the individual who has been stealing radios
has been apprehended. The individual was based in eastern Oregon.
B. Financial Report:
Skinner stated a copy of the financial report was in packet and he asked if there
were questions. Twenty-five hundred gallons of fuel was sold in November.
Yeamans stated the C.A.P. lease expires in the summer of 1997 and wanted to
know if anyone knew if they would be renewing their lease.
VI. INFORMATIONAL ITEMS:
DeBoer asked for a financial report for the six months ending December 31,
1995. He also stated he would like to view the proposed budget.
Golden stated Commission appointments are scheduled for April and she would
like to continue as City Council liaison to the Airport Commission.
VII. ADJOURN:
There being no further business Yeamans adjourned the meeting at 1:09 p.m.
R spectfully bmitted,
Carat Dusenberry, A ministrative Secretary
Public Works Administration
PAGE
y
ASHLAND AIRPORT COMMISSION
Monthly Meeting
February 7, 1996
MEMBERS PRESENT: Chairperson Linda Katzen; Vice Chairperson John Yeamans;
Marty Jacobson; Merle Mills; Paul Mace; Laura Craven; and Alan
DeBoer; Staff present: Jim Olson, Caralyn Dusenberry and Mike
Broomfield, City Building Inspector.
I. CALL TO ORDER: 12:00 Noon, COUNCIL CHAMBERS
Chairperson Katzen called the meeting to order at 12 noon.
IL APPROVAL OF MINUTES: Wednesday, January 3, 1996:
Mace moved approval of the Commission minutes for January 3, 1996. DeBoer
seconded motion. Motion approved.
III. OLD BUSINESS:
A. Land Leases: Status Report:
Olson stated the leases are prepared as far as legal documents. They will be sent
out within the next two weeks.
B. Commercial Lease Area: Staff:
Olson stated we have ironed out the problems with the Airport Layout Plan.
There is no further procedure required. The map will be available by next
Airport Commission meeting.
C. Maintenance Issues: Staff:
Storm Drain Improvements:
Olson stated they have identified two areas for storm drain improvements: 1)
behind the maintenance hangar, an area drain will be installed. 2) the other
location is behind the north T-hangers by Jerry Disharoon's hangar. This area
PAGE 1-(c:&m\min�vm96.Min)
will be piped as it comes down from Dead Indian Memorial Road. Cost is
estimated at $10-11,000.00. This item is proposed in the 1996-97 budget. The
present ground situation is too wet to do the construction now. Insley stated it is
pertinent that this drainage be done. He thinks the Commission needs to sit down
and prepare a good maintenance program/policy. He thinks it is an ethical
obligation for the City to take care of the tenants at their Airport. He also thinks
the City does far too little for the tenants. The College study states the Airport
generates one million dollars per year to the City of Ashland area. DeBoer
requested to see the proposed 1996-97 budget. DeBoer thinks the Airport, with
the tight current funding, will not receive any more funds from the City. If
money is not set aside for the fuel farm it will be a tremendous cost in the future.
Discussion was held on money being set aside for the fuel tanks. Audience
member Bob Knowles complained about doors on the hangars.
Olson stated the budget for 1997-98 has $75,000 for the fuel tanks proposed.
Yeamans stated the City has an Airport and asked if the City has a reserve
account. Olson stated buildings are different than equipment replacement.
DeBoer stated it might be wise to go to the City and tell them to begin setting
aside for the fuel tank large expense.
Knowles asked if the Commissioners had read the report that the College
prepared. DeBoer states he thinks the Commission should go to the Budget
Committee meetings. Discussion was held on replacing the tanks. DeBoer and
Yeamans will go to the City in reference to the money situation. Yeamans will
meet with Barlow and write a letter to the City Council.
Yeamans asked the dollar amount that does not require competitive bidding and
if it is possible not to operate in the way the City is required to operate, such as
weed spraying and hangar repair costs. Olson stated anything under $5,000 is
exempt from the bidding requirements. Mace asked if the Commission could
short track the maintenance services. Olson stated it would a better way to go if
we could find someone that repairs doors on a regular basis. Mace asked the
audience to give names of people in the valley that could be contacted for the
repair work.
Knowles stated Medford does not have much of a list waiting for hangars.
Someday the Airport is going to be in competitive business for renting hangars.
Hangar Numbering:
The City will use the same method the Electric Department uses to number the
poles. This is a good method for numbering.
PAGE 2-(e:aiTkminwe V&96.Min)
D. Review of Safety Reports• Bob Skinner•
Skinner stated the pavement in the runway is cracking and this contributed to the
weeds growing up through the pavement. This needs emphasis at this point
before it gets out of hand and causes more damage.
The wind cone is here and the Electric Department will be contacting Skinner to
set a time for the replacement.
The maintenance hangar doors are getting worse and need repair. When moisture
collects under the cement it causes the slab to move. The other item of concern
is the drainage and Olson was commended for following through with this
problem.
IV. NEW BUSINESS:
A. Closed Hanear Partitioning Standards: Staff:
Olson stated the City Building Inspector, Mike Broomfield, was present and
would explain the hangar partitioning building standards. Broomfield stated his
job is to interpret the City, and State Building codes. If there is an existing
hangar then you are not required to meet current codes unless there is a project
that makes it dangerous, such as fire safety and life safety issues. New
construction at the Airport requires a permit from the City that would be
processed through his department. There have been a lot of people that are
surprised because they have to meet code, constructural, mechanical and
electrical. A concern to him is that many old hangars have sliding doors and the
code states that you are required to have an additional exit. The new hangars
have to be modified to include an exit door. If offices are going to be placed
within the hangars there is going to have to be a means that a person can get out
of the building. Light, sanitation and exiting standards will be enforced on
individuals doing the work. Skinner asked about Alsing's hangar. DeBoer stated
the City needs to place the exit door.
Disharoon stated he went to the City and asked for permission to build a
partition, between his hangar and the next one, and that it would be the same type
as is in the rest of the hangars. He was sent to the Building Inspector and he has
not received a return call from the Building Inspector. He has asked for a yes or
no answer. He said his offer extends through Friday and if the City does not
want him to build then they are to tell him. Broom stated that the partition needs
to be designed. The City does not design the partitions and then inspect them.
This would be against the law. He said they would not design and then approve.
The code does not allow this. Code enforcement is their job.
PAGE 3-(-:.im%.�i.m u-b96.mi-)
B. Report from Ashland Airport Association (President Clark Hamilton V.P. John
Yeamans):
Hamilton stated they cancelled the Association's meeting because he was not
available. The meeting will be rescheduled to be held in March. Flyers will be
mailed out.
C. On Line Weather Service: Yeamans:
This will be addressed at the Airport Association meeting as previously planned
and recommended by Chairperson Katzen.
D. Airport Commissioner Term Expirations/Recruitment:
Commission terms were noted by the Commissioners.
E. Other:
V. AIRPORT MANAGER REPORT/FBO REPORT:
A. Status of Airport: Bob Skinner:
He said everything is moving along as normal for this time of year. Not a whole
lot of activity. A freight company used the Airport four or five days because of
fog in Medford. Skinner also stated the new apron is really nice.
B. Financial Report:
FBO/Maintenance Service: Skinner.
Skinner stated copies of the financial report were in the packet and then he asked
if they had any questions. There were no comments.
Year-to-date Expenditures: Staff:
This information was in the packet.
Draft 1996 Budget: Staff.-
Olson distributed copies of proposed budget.
VI. INFORMATIONAL ITEMS:
DeBoer stated he and Yeamans will review the proposed budget.
Mace stated he would be gone in March and would be joining the audience in April.
PAGE 4-(c:+i pent exf b9s.Min)
Insley stated he talked to Ashland Police Officer Parlette the previous day and they did
not have enough evidence to prosecute, locally, the man that had burglarized the Airport.
The man is in prison until 2009 for charges from other areas.
VII. ADJOURN:
There being no further business Katzen adjourned the meeting at 1:10 p.m.
Respectfully s milted,
C y Dusenberry, Administrative Secretary
PAGES
BICYCLE CODLVIISSION
January 16, 1996
MEETING AIINUTFS
COMMISSIONERS PRESENT: Jack Hendricks; Janine Reynolds; Larry Hobbs; Rees
Jones; Sarada and Keough Noyes. Staff present: Mike
Bianca, Police Department; Pam Barlow; and Caralyn
Dusenberry.
I. CALL TO ORDER:
Commissioner Noyes called the meeting to order at 12:09 p.m. '
H. APPROVAL OF MINUTES: December 19, 1995
Jones moved approval of the minutes. Hendricks seconded motion. Motion approved.
Sarada asked the following items be placed on this agenda: 1) Maintenance Request
Form, where and when they will be used and the progress, if any; 2) The Police
Department's plan for bike patrol; 3) The Railtex easement progress; 4) Larry's talk
with the Police Department; and 5) Did Barlow send letter to Karen Smith in reference
to reducing the speed limit on Eagle Mill Road? (Barlow stated she has written and
mailed the letter).
Jones asked the proposed parking ordinance that was on the City Council agenda for that
evening be discussed. He stated this was a third change in the Bicycle parking
ordinance. Also, he was told that in December, 1993 a meeting of the Bicycle
Commission was held and the Commission supposedly signed off on bicycle parking.
Jones recommended Commissioners attend the meeting and oppose the parking ordinance.
Discussion was held on attending the meeting and opposing the ordinance. Councilor
Hagen stated if there were concerns that Commission members needed to attend the
Council meeting and express their views.
PAGE 1-(c:bteNminu %j=96.Min)
M. ITEMS FOR DISCUSSION:
A. Budget Season:
Subcommittee Report:
Barlow stated the Commission met on January 3rd and discussed items to he
placed in the 1996-97 budget. She said the project areas were defined and she
is working with John Fields for bicycle parking in the downtown area. Hagen
stated he also contacted Fields. The parking lot at America Pacific and Rogue
Ski Shop area, according to owner Ed Jolly, has dead space in the parking area
that could be set aside for bicycle parking. Hagen stated there are a couple areas
in the parking lot that might work. He will meet with Ed and discuss this
possibility.
Barlow discussed the budget proposal she had placed in the packet. Capital
Improvement Fund would have "Covered Bicycle Racks" for a budgeted amount
of$1,500 and "U-Bicycle Racks" budgeted amount would be $500. Also there
would be $3,300 from the Street Fund, Bicycle Commission.
PD Enforcement Program: Report on Meeting:
Hobbs stated he met with Police Chief Gary Brown and asked him about the
Police Department's funds for next year. Brown stated they would be expanding
the bicycle patrol down to the Railroad Village area. Police Officer Bianca stated
the Police Department has four bicycles. Hobbs stated there was a $5,000 grant
the Police Department used for helmets and a "give away" program last year.
Brown stated Officer Jensen has presented traffic safety programs in the local
schools. Brown also stated he would be glad to have Jensen present a bicycle
safety program. He said Officer Smith would also be available. Brown also
discussed bicycle rodeos with Hobbs and Brown felt these were very effective.
Jones asked if there were police funds available for educational materials and
Bianca stated yes. Hobbs stated Deffenbaugh is also available to do a week long
bicycle safety program.
Hobbs stated Chief Brown said the Police Department places their enforcement
where there is a need. Brown requested we remind the Police Department where
the problem situations are and then he will remind the officers to enforce bicycle
safety. Hobbs requested a list of bicycle citations that were issued during the last
year.
Bianca stated he proposed a very modest budget and at their staff meeting in
January, Chief Brown stated they are more interested in bicycle education, etc.
Bianca asked the Commission to give him a list of locations where they would
like the bike police to patrol. This will no longer be on a volunteer basis. Those
interested will be placed on specific schedules. Bianca asked if the Commission
PAGE 2-(.NI.Vi.w Ii-96 MW
would loan the bicycle safety video to the Police Department and have a
Commissioner present. Discussion was held on police enforcement of bicycle
riders. This item will be placed on the agenda for the February meeting. Sarada
recommended a subcommittee draft a list of what needs to be placed on the
agenda. Jack, Janine and Sarada will meet and discuss preparing a list.
B. Facility Development: lWate/Planning:
Siskiyou Boulevard:
Barlow stated she was hoping to see maps by now but she has not received them.
Central Ashland Bikepath:
She has gone through three drafts for the grant. Ken Norton, ODOT, is our
coordinator for the grant. He is pleased and thinks it should move forward on
a Federal funding level. Barlow feels optimistic that by March the engineering
may be ready.
Councilor Hagen stated he requested an application approved by the Planning
Commission be placed on the City Council Agenda because it is in the area of
"A" Street due to the amount of traffic and driveways he feels this will affect the
Central Ashland Bikepath. The decision to be made will be whether or not the
City Council will hold a Public Hearing on this issue.
Pedestrian & Bicycle Element of the Transportation Plan:
Jones and Sarada said the proposal looks good to them. Noyes asked for a copy
of the latest mailing.
C. Bicycle Safety Education:
"Street Smarts" Order Status:
Barlow stated it will take six weeks for delivery. Barlow stated she has a catalog
that has stands for the brochures. She thought a three tiered stand would be best.
Hendricks asked about the Commission's need for a "Bicycle Commission" stamp
for the brochures. Jones moved that Barlow select and acquire the stands for
bicycle education information. Sarada seconded motion. Motion approved.
Bicycle (& Pedestrian) Hazard Report Form:
Barlow stated she discussed with Rhonda Moore the placement of the "Hazard
Report" form in the April billing. Discussion was held on what would be placed
on this form. Councilor Hagen requested a subcommittee be set up to work on
exactly what the Commission would like to see. Sarada and Councilor Hagen
stated they would meet on this issue.
PAGE 3-caMte%mi. a%j=96.Min>
,s
Fdacation/Adverrising: Hobbs, Noyes:
Hobbs stated he met with Jones and they discussed the placement of a newspaper
ad. Funds will not be available until July. Reynolds stated Siskiyou Wheelmen
will be going into the Medford School District on-Fridays for a couple months
presenting programs on bicycle safety.
Councilor Hagen contacted a video company in Florida that produced the video
currently being circulated amongst Commission members. The goal would be to
have this played on Cable ACCESS. He left a message on the company's
answering machine. He also asked if it was not possible to play this on Cable
ACCESS if the Commission would agree to purchasing several copies and
circulating the video. Jones stated the video is very good, straight forward and
covers all the bases.
Malena Marvin, student at Ashland High School, stated she would like to have
a day at the High School when everyone would ride their bike or walk to school.
She would like to also promote environmental issues also. Jones stated the High
School could advertise along with the Bicycle Commission. A problem is that
there would not be enough bike parking at the High School. Marvin stated she
will produce the flyers. The week of May 13th through 17th has been tentative
set for bicycle commute to work week.
Hendricks stated we need advertising for "Street Smarts" and the "Commute to
Work Week". Noyes stated it would be very expensive to advertise in the local
newspaper.
D. Bicycle Commute Week Planning;
Malena Marvin stated she could be reached at home, 482-3444.
E. Other:
IV. COMMENTS: Commission or Spectators
V. INFORMATIONAL ITEMS:
The Bicycle lockers will be placed on the next agenda.
VI. ADJOURNMENT:
There being no further business the meeting adjourned at 1:32 p.m.
Respectfully,submitted by,
nerry
Administrative Secretary
PAGE 4-(c:b1c%mintdmy,n96.rn)
ASHLAND COMMUNITY HOSPITAL
BOARD OF TRUSTEES
January 23, 1996
The regular meeting of the Board of Trustees of Ashland Community Hospital was
called to order at 12: 15 on Tuesday, January 23, 1996, in the conference room.
PRESENT: Dick Nichols, Mary Ellen Fleeger, Mary O'Kief, Greg Williams, Jean
Keevil, M.D. , Pat Acklin, and Bruce Johnson, M.D. , Trustees. Cathy Golden,
City Council Liaison; and Doug Morrison, Medical Staff Liaison.
Also Present: James R. Watson, Administrator; Polly Arnold, Director of
Patient Services; Peggy Cockrell, Director of Personnel/Marketing; Midge
Lovering, QA/I Director; Pat Flannery, Director of Development; Glenda Cole,
Administrative Assistant; Wendy Siporen, reporter for the Daily Tidings; and
Russell Working, reporter for the Mail Tribune.
Guest: Jim Whitman
Absent: Steve Lunt, Trustee; Jerry Sivin, Foundation President; and Mike
McGraw, Controller.
I. CALL TO ORDER
In Mr. Lunt's absence, Mr. Nichols called the meeting to order and
welcomed everyone to the January Board of Trustee meeting.
II. MINUTES
Mr. Nichols called for a review of the minutes of the Strategic
Planning Committee of October 6, 1995; the Finance Committee of November 7,
1995; the Executive Committee of December 12, 1995; and the Board of Trustees
meeting of December 19, 1995. There was a correction on the Board of Trustee
minutes, page 1, Section II, second paragraph, line 4, should list Ms. Acklin
instead of Ms. O'Kief. Ms. O'Kief made the motion to approve the minutes as
corrected. Dr. Johnson seconded the motion and the motion carried.
III. COMMITTEE REPORTS
A. Joint Advisory Committee: Mr. Watson reported that the
Committee met on December 29, 1995, and reviewed the quarterly Quality
Assessment & Improvement Reports for the Medical Staff and the Departments.
B. Strategic Planning Committee: Ms. Fleeger reported that the
Committee met on January 5, 1996, and reviewed the Level I Initiatives. An Ad
Hoc Committee was formed to determine our clinical needs/services, develop a
land acquisition plan in order of functions; set priorities; and analyze a
financial plan tied to the above.
C. Finance Committee: Ms. O'Kief reported that the Committee met
on January 12, 1996, and reviewed an appraisal for property adjacent to the
hospital, _and the need to develop a budget for a not-for-profit organization.
D. Marketing Committee: Ms. Acklin reported that the Committee
met on January 19, 1996, and interviewed candidates for the Marketing/Public
Relations position.
Board of Trustees
January 23, 1996
Page 2
IV. DECISION ITEMS
A. Board Executive Committee: Mr. Watson requested that the
Executive Committee meeting date be changed to February 23rd due to vacation
plans. Ms. Acklin made the motion to approve this change. Dr. Keevil
seconded the motion and the motion carried.
B. Medical Staff By-Laws Revisions: Dr. Keevil reviewed the
revisions and stated that these were the clarifications requested by the
Board. Following review and discussion, Mr. Williams made the motion to
approve the revisions in the Medical Staff By-Laws, Rules & Regulations. Ms.
Acklin seconded the motion and the motion carried.
C. December Expenditures: Ms. O'Kief reported that she had
reviewed the December Expenditures, found everything in order, and made the
motion to approve the expenditures. Dr. Fleeger seconded the motion and the
motion carried.
V. MEDICAL STAFF REPORT
In presenting these names for credentialing, or recredentialing,
or other changes in status of a medical staff member, or potential medical
staff member, the Executive Committee of the Medical Staff asserts without
qualification that the affected persons were afforded due process in
accordance with the Medical Staff By-Laws, Rules & Regulations of the
hospital.
Dr. Morrison presented the completed applications of Walter G.
Carlini, M.D. , and Kevin J. Sullivan, M.D. , requesting courtesy staff
privileges in neurology; Wendell C. Danforth, M.D. , requesting courtesy staff
privileges in retina-vitreous surgery; and Allen J. Thomashefsky, M.D.
requesting courtesy staff privileges in family practice. He stated that
everything is in order and were approved by the Credentials Committee and the
Executive Committee.
Dr. Morrison presented the reapplications of Bruce Barrows, M.D.
requesting courtesy staff privileges in urology; Yvonne Fried, M.D. , Karen
Harris, M.D. , requesting active staff privileges in OB/GYN, Bryan Sohl, M.D.
and Tom Tangeman, M.D. , requesting associate staff privileges in OB/GYN;
Robert Ewing, M.D. requesting active staff privileges in Ophthalmic surgery;
David Hoyal, DPM, requesting privileges in podiatry; Jean Keevil, M.D. ,
requesting active staff privileges in family practice; Bruce Perry, M.D. ,
requesting courtesy staff privileges in orthopedic surgery; and Ronald
Worland, M.D. , requesting courtesy staff privileges in plastic surgery. He
stated that everything is in order and were approved by the Credentials
Committee and the Executive Committee.
Mr. Williams made the motion to approve these physicians' requests
for privileges. Dr. Johnson seconded the motion and the motion carried.
Board of Trustees
January 23, 1996
Page 3
VI. EXECUTIVE SESSION
Ms. O'Kief made the motion to move into Executive Session pursuant
to ORS 192.660 (1 ) (e) . Ms. Acklin seconded the motion and the motion
carried.
Dr. Johnson made the motion to move out of Executive Session. Ms.
Acklin seconded the motion and the motion carried.
Ms. O'Kief made the motion to authorize the acquisition of the
property at the price as discussed in Executive Session subject to approval by
the City Council. Dr. Keevil seconded the motion and the motion carried.
VII. DISCUSSION ITEMS
A. Auxiliary Tea: Mr. Watson stated that the annual Auxiliary
Tea is scheduled for Tuesday, February 6th at the Mark Antony from 2 to 4 pm.
He encouraged all Trustees to attend this tea to show appreciation to our
Auxiliary for their work.
B. Articles of Incorporation: Mr. Watson stated that he, Mr.
Whitman, Mr. Nolte, and Mr. Almquist have been working on these articles and
that this is the final product. Following discussion, Ms. O'Kief made the
motion to approve these Articles as presented. Dr. Fleeger seconded the
motion and the motion carried.
C. Spring Board Retreat: The spring retreat has been scheduled
for Friday, March 1st. It was requested that the retreat be held in Ashland.
Mr. Nichols requested that the Trustees submit agenda items to the Executive
Committee.
VIII. QUALITY ASSESSMENT & IMPROVEMENT
Mr. Watson stated that the QA/I Committee did not meet in January.
Ms. Lovering gave a brief overview of how the process of Quality Assessment
will be more global and more encompassing and fit our Vision Statement.
IX. ADMINISTRATOR'S REPORT
A. Foundation: Mr. Flannery reported that the Retirement Center
will have 83 independent living accommodations, three cottages, and 25
assisted living accommodations. He stated that 63 of these have been
reserved. The Medicap Pharmacy will be completed by June, 1996. Architects
are working on the facility for 317 Maple. It will have five rooms with
baths. Lights for Life donations totaled $34,000 this year. The fourth annual
golf tournament is scheduled for July 19th and will be played on two courses.
Mr. Flannery gave a brief summary of the growth in dollars and percentage of
growth of the Foundation.
B. Nursing: Ms. Arnold reported that the number of patients seen
in the Emergency Department continue to be between 6800 and 7000 visits. We
had a 2 1/2% increase in surgeries, a 2% increase in special studies, and a
11% increase in deliveries. In keeping our nursing staff's skills up, we are
participating in a 3-hospital educational effort. We have 15 RNs at
Providence Hospital today updating on 12-lead EKGs.
BOARD OF TRUSTEES
January 23, 1996
Page 4
C. Personnel/Marketing: Ms. Cockrell stated that we have filled
some vacant position but are still recruiting for other positions. All the
Special Projects are progressing on schedule. She invited the Trustees to
tour all the areas being renovated.
D. Financial: In Mr. McGraw's absence, Mr. Watson stated that we
did well financially in December.
X. COMMUNICATIONS
Dr. Fleeger stated that the Hospital has donated medical equipment
that will be sent to Mexico.
XI. ADJOURN
There being no further business, the meeting was adjourned at 1:45
pm.
Respectfully submitted:
APPROVED: Mary Ellen Fleeger
Secretary
Richard A. Nichols,
Chair-Elect
ASHLAND CONSERVATION COMMISSION
MINUTES
JANUARY 24, 1995
APPROVAL OF MINUTES
Members in attendance were Amarotioo, Buck, Chapman, Evans,Hagen,McCory,Moats;staff present were Wanderscheld and Pearce.
Commissioners absent were Otte and Cooper. Minutes were approved as corrected.
ASHLAND CHAMBER OF COMMERCE RESOURCE CONSERVATION MANAGER PROGRAM UPDATE
Dana Rayburn Is the Ashland Chamber of Commerce Resource Conservation Manager. Rayburn explained her role as the Chamber's RCM. She will
be working with 25 selected businesses to review their resource use and to develop ways for the businesses to become more efficient In their
resource use in a cost effective and environmental safe manner. Discussion included a recognition process to draw attention to the participating
businesses,how and why the college has an RCM program.Staff agreed to supply the commissioners with a list of the participating businesses as
well as Rayburn's phone number.
PUBLIC FORUM
Adi as a representable for the healthy lunch coordinating committee.The groups Involved with the healthy lunch program meet every other Monday
morning and the program Is repeated the following Wednesday evening at the Coop. Both groups will do their best to make sure each group knows
what the other group is doing.Hagen pointed out that one thing the Conservation Commission is doing Is to work on'healthy'packaging choices
while the healthy lunch program is being started. Hagen also stated he would try to attend one of the Healthy Lunch Program meetings to be sure
that group knows what the Conservation Commission is doing.
John Lanz,a representative for W.O.R.M. (Wise Organic Resource Management)This Is a non profit organization which promotes composting of
yard waste,kitchen waste,restaurant kitchen waste,hospital food waste in an effort to reduce what is going Into the landfill.This organization feels
reducing waste to the landfill is Important but even more Important is the fact that the resulting product which can be produced from this waste is
valuable and beneficial for the environment.WORM has been working very closely with Ashland Sanitary and Recycling.WORM Is requesting
endorsement from the Commission for their proposal for a feasibility study for solid waste reduction through a comprehensive composting program.
Discussion included use of Commission and staff time,tying together the Commission and WORM in a formal way,how WORM will work with other
non-profits,development of a subcommittee to review information for presentation to the full Commission. It was agreed'draft copies would be
submitted to the Commissioners.Comments should be submitted to Lanz within two weeks. Final draft to staff for inclusion in the packet.
Discussion will continue at the next meeting.
Evans asked what the Commission's policy is for giving endorsements. Hagen stated generally the full Commission can review,discuss and vote or
agree on the method of support. Discussion included how to keep the full commission Informed of progress of each group or program which is
asking for endorsement.
ASHLAND SANITARY UPDATE
A. Free Bin-The bin has been Installed at the Recycling Center.The Community Food Store is looking Into hiring someone from Southern Oregon
Training and Habilitation or Living Opportunities to watch the box a couple of hours each day. The box will be open all day but the attendant will
be sure it is kept neat and clean. Directions are laminated and up on the inside doors.Ashland Sanitary will not be advertising but the Food Store
will put a notice in their monthly newsletter.This is also an example of what apartment complexes can install.
B.Annual DEQ Report-For the year 1995 3,664 tons of material was recycled.This Is 122 more tons or 3%than in 1994.
C. Signs-Amrhein is working on Spring signs for the Recycling Center and the landfill.Any input or events are welcome. Buck suggested
announcing the contest Hagen suggested altering the U.S.West phone book sign to read just"phone books'.
D.Yearly Agenda-At this point Ashland Sanitary and Recycling is looking at the same format of programs as 1995:two hazardous waste collection
events,spring clean up day,phone book collection with the schools, Earth Day event-possibly a'Clean Out Your Rles'day which could coordinate
with the Weyerhauser national event and chipper routes are scheduled.Any other suggestions are welcome.
E. Composting-Options for a composting facility along with DEQ regulations are being researched. DEQ has a bi-monthly work group meeting.
Ashland Sanitary and Recycling will attend one of the meetings as well as the three day seminar in Seattle in March. Hagen charged that we should
be sure we know about any and all grant monies that could be available to the City or Ashland Sanitary or groups such as WORM.
OLD BUSINESS
A.Ashland High School Recycling Bin Project Update-Wanderscheid read the letter written to Seaira Safady as an update to the Commission as to
what is happening with the recycling bin project. Hagen suggested that all the bins whether in the Park or on the Plaza be consistent so that the use
is clear. Parks Department will be building the bins for the Park.The High School should be able to use them as a prototype for construction of
'plaza'bins. Safady will continue with the research on design,existing programs, coordination with the Parks Department and high school and
scheduling of a waste audit after tourist season starts. Hagen requested staff to determine Park's Department timeline and then schedule a meeting
With relevant Individuals.
B. Committee Reports
1.Precycling-This subcommittee has been working on the contest.The next meeting will be February 5th 3:30 p.m.at Blue Mountain Cafe to
discuss where to go after the contest.
2. Education- Next meeting will be February 14th at 4 p.m.at 351 Walker Ave (Bruce Moats'office)
3.Tree Free-The utility newsletter will be printed on tree free paper as both an effort to save trees and to educate the public that there is such a
thing as tree free paper.Wanderscheid is working up costs to decide how much the Commission will pay from their budget. Evans suggested
asking the paper supplier if he would supply the paper at cost as a donation for advertising the availability of the product.Wanderscheid suggested
the subcommittee meet with the paper supplier for the next meeting to discuss donation options.
C.Contest Update-Copies of the flyer were distributed to Commissioners for them to share as they we fit.Wanderscheid reported one entry has
already been submitted as well as having received a couple of Inquiries about the contest.The ads are currently running:two weeks in the Tidings,
three times per week including the Revel;twice in the Sneak Preview, Uthiagraph and Gazette. k has been in the utility bill stuffer. it will be on the
Rogue Valley Community Television.Total advertising budget is approximately$2,300, half of which will be taken from the Conservation
Department's Electric Utility Advertising Budget.The total cost to the Conservation Commission will be approximately$1,100. it was agreed that
each Commissioner would distribute their copies of the contest flyer.
NEW BUSINESS
A. Renewable Resource Generation/Purchase/Metering Policy-Corrections were submitted.Wanderscheid reviewed the report. Discussion Included
dual metering,single metering, homeowner responsibility,wholesale vs.retail pricing for the surplus power,addition of other renewable resources
such as wind and water,closing the loop in our community-true sustainability,discrimination between business and residence,true equity Issues.
Wanderscheid suggested reviewing the report for further review next month.
COMMISSION ITEMS
Hagen offered an update on his correspondence with OSPRIG regarding government agencies use of recycled paper which is at least 25%post
consumer fiber.Wanderscheid and Hagen will meet to continue research on what is required by the state regarding public contracts and
purchasing.
Wanderscheid took this opportunity to explain how the Commission Is budgeted. Monies this year have been spent on L.E.S.S.,A.O.R.conference
and the contest.The fiscal/spending year in July to June.After the contest ads there will be approximately$1,500 left.
ADJOURNMENT
Meeting adjourned at 9:15 p.m.
f
CITY OF-;" ASHLAND qnl� CITY HALL
DEPARTMENT,of-+ELECTRIC UTILITIES • ASHLAND,OREGON 97520
90 N`Mountain Avenue telephone(code 541)482-3211
ACWl nd I OR 97520
(541)488-5357�,!Fax:(541)488-5320
r;VV"
MEMORANDUM
TO: Honorable Mayor and City Council
FROM: Pete Lovrovich, Director of
Electric Utilities
DATE: February 29, 1996
SUBJECT: Electric Department Status Report
The following is a condensed report outlining our principal activities for the
past month and our fiscal year status report of major projects for the year
1995-1996.
Principal Monthly Activities
North Main/Maple Street Highway Project:
The Electric Department has completed the overhead to underground power line
conversion of the North Main feeder within the scope of the Department of
Transportation Project at Maple Street (from the Morical House to Wimer
Street). Through the negotiations with the state and other utility agencies, the
Electric Department was able to recoup all but 9% of the $115,000 cost of the
project. The new underground line installed has the capacity for system intertie
and shall not be subject to upgrades or replacement for at least 20 years. Public
safety, aesthetics and system integrity have all been gained by this project.
The second phase to this project is from the Morical House B&B on North
Main to Ashland Mine Road. All excavation and conduit work has been
completed. Completion of Phase 2 will be by June 1996.
Electric Department Monthly Status Report - 2/29/96 - page 2
System Trimming/System Inspection:
February through April, the Electric Department will be systematically
inspecting and trimming trees along power line routes. Annual tree trimming
ensures us system reliability during those times of strong winds, snow storms or
the possibility of fires during dry times of the year. We combine our efforts
during trimming to include a system-wide inspection, a P.U.C. requirement.
We look for such safety aspects that may produce safety concerns for the
public, our personnel or other utilities, i.e., low wires, conductors that are too
close to telephone or cable TV lines, loose connections, deteriorated poles,
leaking transformers and many other areas. This is done annually at this time of
the year and requires one third of our operational personnel.
Electric Operations Superintendent:
Interviews have been conducted and we have hired an individual by the name of
Charles Woodings as our Operations Superintendent for the Electric
Department. Start date for employment will be March 25, 1996.
Mr. Woodings' experience ranges from Line Foreman to Line Superintendent to
Safety Instructor with an organization that teaches powerline safety to power
companies. Chuck earned his B.S. in Operational management at Brigham
Young University. He will make a welcome asset to our team.
Oak Street L.I.D. (R/R Tracks to Lithia Way):
The new underground power lines replacing the existing overhead lines are
90% installed. Since this project is being worked on jointly between the
property owners and the City (sidewalks and curbs), we are not able to
complete it as timely as we would prefer. The remainder of the new street
lights along Oak Street, B Street and Pioneer Street will be installed as soon as
sidewalks are completed by property owners. According to their contractor, we
anticipate this by the middle of march. Plans are to have all overhead lines and
poles removed and services converted to underground by the end of March.
This project covers Oak Street from the railroad tracks to Lithia Way, Pioneer
Street from First Street to B Street, and B Street from Pioneer to Water Street,
and will be free from overhead power lines.
For more detail on major projects, please reference the Electric Department's
1995-96 Goal Setting Report.
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March 1, 1996
M E M O R A N D U M
TO: Honorable Mayor & City Council
FROM: Brian L. Almquist, City Administrator
SUBJECT: Monthly Report - February 1996
The following is a report of my principal activities for the
past month and a status report on the various City projects, and
Council goals and notes to staff for 1995-96 and, 1996-97 .
I. PRINCIPAL ACTIVITIES:
1. Met with staff members to review proposed budget of
Engineering and Public Works Administration portion in Central
Services.
2. Met with staff members to review proposed budget of the
City Recorder's office.
3. Met with staff members to review proposed budget of the
Finance portion in Central Services.
4 . Met with Todd Cecil of Railtex to finalize plans to
purchase r/w for Central Ashland bikeway.
5. Met with Tribune reporter Russell Working to provide
requested background on his story about the breadth and variety
of City services.
6. Met with film directors Ron and Myra Silverman regarding
their proposal to SOSC for a Summer Film Institute. The Chamber's
rapid response team has been also working on this.
7 . Met with Lance and Annette Pugh regarding the future of
the old Ashland Armory.
8. Met with staff members to review proposed budget of the
Computer Services Division in Central Services.
9. Had coffee with Councilors Wheeldon, Hagen and Hauck on
various city issues.
1
a
10. Met with staff members to review proposed budget for the
Electric Department.
11. Met with Paula Brown to discuss upcoming field
inspection of Imperatrice property by DEQ officials.
12 . Met with staff members to review proposed budget for the
Fire Department.
13 . Met with a candidate for the Public Works Director
position.
14 . Met with staff members to review proposed budget for the
Municipal Court.
15. Attended monthly meeting of the Chamber of Commerce
Board of Directors.
16. Attended meeting with Jim Watson, hospital consultant
Jim Whitman and Paul Nolte to discuss revisions to the Definitive
Agreement on the new proposed corporate status.
17. Met with staff members to review proposed Water Quality
budget.
18 . Met with staff members to review proposed Street and
Airport budgets.
19. Met with staff members to review proposed budget for the
Police Department.
20. Had coffee with Councilors Reid and Laws to discuss
various current issues.
21. Met with staff members to review proposed budget for the
Department of Community Development.
22. Met with Dick W. and Pete L. to discuss contents of non-
binding load commitment letter to PPC.
23. Met with staff members to review proposed budget for the
Senior Center.
24. Met with staff members to review proposed budget for the
Cemetery Department.
25. Met with Gary Brown and Janice Alderman to select top
candidates for Public Works Director position.
26. Participated in an interview session for Councilor Laws'
class on Urban Government.
2
27 . Met with Hal Cloer, Bryce Farwell and Dick W. of the Ad
Hoc Communication Committee to discuss the status of existing
public information programs.
28 . met with Parks Department arborist Don Todt to discuss
tree replacements at various locations.
29 . Met with Steve Groveman of Youthworks to review concept
of joint purchase of Hillah Temple.
30. Met with representatives of Pacificorp to discuss their
revised offer for the sale of wholesale electric energy to the
City.
31. Met with State Senator Lenn Hannon and Chamber officials
to discuss options on the proposed relocation of the I-5 visitor
information center.
32 . Met with staff members to review the proposed budgets
for miscellaneous funds and revenue projections for all funds.
33 . Met with Hospital restructure Steering Committee to
review status of process and to develop a plan for community
information sharing and input.
34. Had breakfast with Councilor Thompson on various city
issues.
35. Attended meeting led by former Councilor Phil Arnold,
ODOT officials and others to discuss state plans for the
resurfacing of N.Main/Siskiyou, and the status of the plan for
bikeway accommodation on Siskiyou.
36. Met with Medford Building Official Bassett, County
official Bohanan, Mike Broomfield and Mac to discuss an upcoming
meeting with State Building Codes Administrator Joe Brewer to
discuss implementation of SB 35.
37 . Had coffee with Councilor Steve Hauck to discuss various
city issues.
38. Participated in monthly Town Hall TV show with Councilor
Thompson and Mayor Golden.
39. Attended a meeting with several staff members involved
in the latest lawsuit by Mark Cooper.
40. Participated in anniversary celebration of RVTV.
41. Met with staff members to review proposals received for
Wetlands Demonstration project.
3
42 . Attended weekly meeting of the committee working on the
establishment of an Ice Rink.
STATUS OF VARIOUS CITY PROJECTS:
1. Open Space Program. We have a possible purchase pending
for 2.5 acres off of Guthrie Street. Our revenue stream is now
fully committed until 1999 and any purchase would need to have
principal payments delayed until then.
2 . Capital Improvement Plan. We have assigned a staff
member to this project and hope to have a draft plan for the
council to consider this coming Spring.
3 . Indiana/Siskiyou Realignment. The preliminary design has
been agreed to by the three parties. The State Highway department
is still firm on limiting its contribution to $50,000 on state
right-of-way. At a.meeting with college and state officials, it
was agreed that city electric employee might be used to relocate
some of the signals and thereby allow the project to be completed
within budget.
4. N Main/Maple Construction. The contractor started work
on February 12 and is scheduled to complete construction by April
1. We have again asked for a right of first refusal to purchase
the remainder of the old BP gas station property. We have also
worked out a compromise which will enable us to preserve the
Spruce tree at the corner by installing the sidewalk behind it.
5. Water Filtration Plant Upgrade. Construction is on
schedule. All of the building additions are now enclosed, and one
half of the pipe gallery is finished and should be in operation
by early March.
6. Wetlands Demonstration Proiect. We have received three
proposals and they are currently being evaluated. The DEQ has
informed us that none of the effluent from the Wetlands project
will be allowed to be discharged to the creek unless it meets
standards. They are also proposing that the spray irrigation be
moved up to 1997.
III. STATUS OF 1995-96 COUNCIL GOALS:
1. Resolve the funding issue for wildfire fuels reduction.
Included in 1995-96 Proposed Budget. Keith Woodley has developed
a work program. The first project was recently completed off of
upper Morton Street. Other projects will recommence this
Winter/Spring.
4
2 . Commit to an ongoing matching grant program for LID
sidewalk construction in existing neighborhoods, not to exceed
$30.000 per Year. This is included in the 1995-96 Budget. Kelly
Madding and Pam Barlow have developed a list of sidewalks where
parkrows are feasible. We have received a petition from
interested property owners on Tolman Creek Road. Nothing yet from
Oak Street or Fordyce Street.
3. Prepare plan of options for reduction of dependence on
electric utility revenues. Staff conducted a retreat on April 26
to begin to develop options for Council consideration. New
developments at BPA and falling power prices may make this issue
of lesser priority. BPA's rate proposal seems to be changing on a
weekly basis, and we have received a very favorable proposal from
Pacificorp.
4. Resolve office building/space needs issue. Barbara
Allen has been authorized to approach the Hillah leadership with
an offer to purchase the property.
5. Develop and implement a citizen/government communication
Program which includes citizen input. The Communications
Committee which includes citizen representatives and two Council
members has been meeting regularly to review the results of the
citizen attitude survey and to develop an ongoing program for
citizen input and information sharing.
IV. 1996-97 COUNCIL GOALS:
1. Encourage alternative transportation modes through such
means as:
a Encouraging streetscape improvements that enhance
walkability and code enforcement to remove barriers (dead
trees tall hedges, etc. )
b Completing negotiations for bicycle access from Jackson
Road to Crowson Road along the railroad tracks.
c Exploring development of a transportation coordinator
position.
2 . Assist in siting a Teen Center. I have approached the
Teen Center about the opportunity to share in the purchase of the
Hillah Temple and to have full use of the building for a
specified period of time.
3 . Reexamine growth management policies as they affect
density, transportation and city services.
4 . Resolve office building/space needs issue. We are. moving
ahead with an offer to purchase the Hillah Temple.
5
R
NOTES TO STAFF 1995-96:
1. Following TPAC adoption of the transportation plan,
Staff is to cost out the various "traffic calming"
recommendations and to report to the Council.
2 . Complete Management Compensation Study and present to
Council prior to 1995-96 salary recommendations. (Council
received on July 5, approved 3% COLA, and requested further
refinement of survey instrument prior to 1996-97)
NOTES TO STAFF 1996-97:
1. Planning Department to consider CUP criteria when
Railroad District neighborhood plan is reviewed.
2 . The City Recorder will video tape and make available
Council Meetings to interested members of the public. Video tapes
will be available for one year.
3. Administration will continue to explore purchase of land
for a Transportation Center that ensures the option for a future
rail link.
4. Administration will work with the School District and
RVTD to develop a bus route to E. Main and Walker that serves the
Pacific NW Museum of Natural History.
5. Police Dept. to consider extending bicycle patrol through
the Railroad District.
6. City Administrator to recontact Vogels about viability of
purchase.
7. Councilor Hauck will study and report back to Council
with recommendations for the City's role in economic development.
Possibly use SOSC interns to assist.
8. Computer services will evaluate, as part of its on-going
assessment, City needs for new technology and present to Council
through Administration. Councilor Hauck will continue to review
and present broader community needs to Council for consideration.
Possibly use SOSC interns to assist.
Brian L. Almquist
City Administrat .
BA:ba
6
BEFORE THE ASHLAND CITY COUNCIL
February 20, 1996
IN THE MATTER OF PLANNING ACTION #f95-131, REQUEST FOR )
SITE REVIEW TO CONSTRUCT A HEALTH SPA (FIRST FLOOR 4,692) FINDINGS,
SQ. FT. ) AND RESIDENTIAL UNITS (SECOND FLOOR 1,688 SQ. ) CONCLUSIONS
FT. ) LOCATED AT 665 AND 685 "A" STREET. ) AND ORDERS
APPLICANT: PATRICIA MURPHY )
--------------------------------------------------------
RECITALS:
1) Tax lots 6507 & 6508 of 391E 9AB are located at 665 and 685 "A"
Street and are zoned E-1; Employment.
2) The applicant is requesting to construct a Health Spa with three
residential units on the second floor. Site improvement are outlined on
the site plan and exterior elevations on file at the 'Department of
Community Development.
3) The criteria for Site Review approval are as follows:
A. All applicable City ordinances have been met or will be met by the
proposed development.
B. All requirements of the Site Review Chapter have been met or will
be met.
C. The development complies with the Site Design Standards adopted by
the City Council for implementation of this Chapter.
D. That adequate capacity of City facilities for water, sewer, paved
access to and through the development, electricity, urban storm
drainage, and adequate transportation can and will be provided to
and through the subject property.
4) The Planning Commission, following proper public notice, held a
Public Hearing on December 12, 1995, at which time testimony was
received and exhibits were presented. The Planning Commission approved
the application subject to conditions pertaining to the appropriate
development of the site.
5) The action was appealed by the City Council in a timely manner.
The Ashland City Council, following proper public notice, held a public
hearing on February 6, 1996 at which time testimony was received and
exhibits. were presented. The City Council continued the hearing to the
next meeting to allow the applicant an opportunity to respond to issues
raised. On February 20, 1996, the City Council continued the hearing,
which, after receiving additional testimony and exhibits, approved the
application subject to conditions pertaining to the appropriate
development of the site.
Now, therefore, the Ashland City Council finds, concludes and recommends
as follows:
SECTION 1. EXHIBITS
For the purposes of reference to these Findings, the attached index
of exhibits, data, and testimony will be used.
Staff Exhibits lettered with an "S"
Proponent's Exhibits, lettered with a "P"
Opponent's Exhibits, lettered with an "O"
Hearing Minutes, Notices, Miscellaneous Exhibits lettered with an
"M"
All information presented to the Planning Commission and City
Council and included as exhibits are incorporated as part of this
decision and made a part of the record for this action.
SECTION 2. CONCLUSORY FINDINGS
2 . 1 The City Council finds that it has received all
information necessary to make a decision based on the Staff
Report, public hearing testimony and the exhibits received.
2 . 2 The City Council finds that the proposal to construct a Health
Spa with three residential units on the second floor meets all
applicable criteria found in the Site Review chapter 18.72.
2.3 The City Council finds that City facilities are of adequate
capacity to serve the development, including water, sewer, paved
access to and through the development, electricity and urban storm
drainage. All City facilities are located in adjacent public -
rights-of-way or utility easements. vehicular transportation is
provided to the subject property from "A" Street and the public
alley system at the rear of the lot. Both "A" Street and the alley
are paved in accordance with City standards. A public sidewalk will
be installed along the frontage of the lot to provide pedestrian
access from the right-of-way to the entrance of the building. In
addition, a bike route is planned along the north side of "A"
Street, ultimately connecting to the overall City bicycle network.
2.4 The City Council finds that the project's architecture
complies with the City's design requirements for commercial
development in Ashland's Historic District and Detail Site Review
zone. The bulk, scale and massing of the building are compatible
with the surrounding area. The design is in keeping with the
craftsman style of architecture found in the neighborhood. Square
columns, similar roof pitches, wood corbels/brackets under eaves,
wood framed windows and doors and the use of trellis and arbor
structures have all been incorporated into the design as a
recognition of the area's residential ambience.
In accordance with the intent of the Detail Site Review Zone, the
building has been divided into smaller individual parts and
arranged around a central courtyard. Building entrances face "A"
Street to create a sense of entry and a visually attractive
streetscape. The courtyard in combination with front porches
provide public spaces along the frontage of the property.
2 . 5 The Council finds that the site plan is consistent with the
requirements found in the City's Site Design and Use Standards,
with the exception of access provided off of "A" Street, which will
be addressed in the next section. While off-street parking is
normally required to be located at the rear of the building when
feasible, the project's strong orientation towards the street, open
courtyard and inviting porches creates a primary focus, and as a
consequence, minimizes the impact of the parking area situated to
the side of the building. In addition, the residential character of
the project created by its craftsman design elements further
enhances the building's orientation to the neighborhood, serving to
mitigate the visual impact of the parking area on the streetscape.
2 . 6 The Council finds that with the addition of a condition
prohibiting access from the parking lot directly onto "A" Street,
the application meets the criteria for approval.
The applicant stated that it was desirable to maintain the access
directly onto "A" Street for safety and ease of access purposes.
The City Council finds that the issues of safety are mitigated by
the installation of the low wall and pedestrian opening indicated
on the applicant's revised plans submitted at the February 20
meeting.
Further, the Council finds that Section 18.72.100 - Power to Amend
Plans, item L. , which reads as follows:
Require new developments to provide limited controlled access
onto a major street by means of traffic signals, traffic
controls and turning islands, landscaping, or any other means
necessary to insure the viability, safety, and integrity of
the major street as a through corridor.
allows them to impose conditions as to the access of the
development onto a major street. In this instance, access to "A"
Street is controlled through the use of the alley system installed
as part of the subdivision development. The City Council finds
that requiring the applicant to exclusively use the alley for
access to the parking lot and provide ingress/egress to "A" Street
is being done to insure the viability, safety, and integrity of "A"
Street as a through corridor. Testimony was presented indicating
that a the Central Ashland Bikepath would be utilizing "A" Street
directly in front of this property. The Council finds that by not
allowing direct access from the parking lot onto "A" Street, the
safety of "A" Street as a through corridor for bicyclists has been
enhanced.
The City Council also references Policy X-4-a of the Transportation
Element of the Comprehensive Plan, which states as follows:
Maintain carrying capacity and ease of movement of arterials
and other streets by the use of limited access through the
site review process.
The Council finds that the imposition of Condition 2, outlined
below, is in accord with this policy of the Comprehensive Plan and
implemented by the land use ordinance in section 18.72 .
2.7 The applicant stated at the beginning of the appeal hearing
before the City Council that the Council had failed to properly
appeal the action of the Planning Commission. Based upon testimony
presented by the City Attorney, and evidence included in his memo
to the City Council and included with record for this action, the
Council finds that the appeal was filed correctly and in a timely
manner, granting them the opportunity to decide this manner in
accord with the procedures outlined in the land use ordinance.
SECTION 3 . DECISION
3 . 1 Based on the record of the Public Hearing on this matter, the City
Council concludes that the proposal to construct a Health Spa with three
residential units on the second floor is supported by evidence contained
within the record.
Therefore, based on our overall conclusions, and upon the proposal being
subject to each of the following conditions, we approve Planning Action
#95-131. Further, if any one or more of the conditions below are found
to be invalid, for any reason whatsoever, then Planning Action #95-131
is denied. The following are the conditions and they are attached to the
approval:
1) That all proposals of the applicant be conditions of approval
unless otherwise modified here.
2) That no access to the parking lot be allowed from "A" Street, and
that the applicant's design for modification of the parking lot frontage
be accepted with a change in the pedestrian access width from 10' down
to 61 , and that the pedestrian scale lighting be changed to match the
existing pedestrian lighting in the RR District Neighborhood Park.
3) That a 5' wide public sidewalk be installed along the entire
frontage of the property.
4) That all required parking areas be paved and striped prior to the
issuance of a certificate of occupancy.
5) That a revised site, size and species specific landscaping plan,
incorporating the recommendations of the Tree Commission and street
trees every 30 feet, be submitted for review and approval of the Staff
Advisor prior to issuance of a building permit. Such required
landscaping shall be installed in accordance with the approved
landscaping plan prior to the issuance of a certificate of occupancy.
6) That all requirements of the Ashland Fire department be met
including the installation of a security key lock system prior to the
issuance of a certificate of occupancy.
7) That Street lights, no greater than 14 feet in height, be installed
along "A" Street in accordance with Ashland Site Design and Use
Standards (II-C-2e)and City street lighting plan prior to the issuance
of a certificate of occupancy.
8) That the building comply with all applicable accessibility
requirements of Chapter 31 of the Oregon Structural Specialty Code.
9) That bicycle parking in accordance with the design requirements
listed in 18.92 be shown at the time of building permit review and
installed prior to the issuance of a certificate of occupancy.
10) That an opportunity-to-recycle site be provided in accordance
with the requirements of 18.72.115 prior to the issuance of a
certificate of occupancy.
11) That the design of the building walls along "A" Street be revised
such that 20 percent of the wall area facing the street contains windows
and/or doors. Such changes to be incorporated on the building plans,
reviewed by the Historic Review Board and approved by the Staff Advisor.
Catherine Golden Date
Mayor
CITY ATTORNEY
CITY OF ASHLAND
20 EAST MAIN STREET
(541) 482-3211, EXT. 59
MEMORANDUM
February 29, 1996
To: Mayor and City Council
From: Paul Nofte
Subject: Revision of Ashland Community Healthcare Services (ACHS) Articles of
Incorporation
The council approved the ACHS Articles at its meeting on February 6, 1996. The
intent of the articles was to mirror the current method of selecting members to serve
on the Board of Trustees for the Ashland Community Hospital. Section 2.20.010 of
the municipal code dictates how that selection process is to occur:
"there is established in the City a Board of nine (9) members and two (2) ex
officio members to be known as the Ashland Community Hospital Board. Said
voting members shall all be residents of Ashland. No members of the City
Council shall be appointed as a voting member. A member of the City Council
and a member of the medical staff of the Ashland Community Hospital shall be
appointed as ex officio members. All appointments shall be made by the
Mayor, with the approval of the City Council, except that the ex officio member
of the medical staff of the Ashland Community Hospital shall be appointed by
the Chief of Staff of the Ashland Community Hospital.° (Emphasis added.)
The approved articles fail to prohibit the appointment of a city councilor as a voting
member and fail to require that a councilor be appointed ex-officio. Attached to this
memorandum are revisions to the Articles VIII and IX that would conform the articles
to this code section.
The ACH Board of Trustees has recommended that these changes be made. Your
approval is necessary before the changes can be made.
Attachment
(P:hmPitA0dvet8%a aruamem)
ARTICLE VIII
MEMBER
A. The sole member (the "Member") of the Corporation shall be the City of
Ashland, an Oregon municipal corporation.
B. Authority and responsibility shall be vested in the Member to perform the
following duties: `fib
1. To appoint the Corporation's directors, based on the criteria set forth in I
Article IX hereof, and, after appointment of the initial Board in
accordance with the timetable specified in the Board's Bylaws, to
remove one or more of such directors only for cause, and to appoint a
liaison representative to serve as an ex-officio non-voting member of
the Board;
2. To approve or disapprove amendments to these Articles of Incorporation
which have been proposed or concurred in by the Corporation's Board of
Directors.
3. In the Member's sole discretion, to dissolve this Corporation in the event
this Corporation is in breach of the facilities lease to which Member and
.this Corporation are parties and has failed to timely cure the breach as
provided therein, and in such event to distribute any remaining assets of
the Corporation in accordance with the provisions of Article XII hereof.
4. To convene and conduct an annual membership meeting at the time and
place of the first meeting of Member's City Council to be convened
during the month of July each year, and to convene and conduct such
special membership meetings as it may from time to time deem necessary
or advisable to carry out its duties, at such time and place as it shall
determine.
ARTICLE IX
DIRECTORS
A. The Corporation shall be governed by a Board of Directors (the "Board")
consisting of not less than ten (10) nor more than twelve (12) directors. The
Corporation's Member shall select and appoint Directors of the Corporation from among
persons who are residents of the Area, based on the following criteria:
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F,bwry 23, 1996 DRAFT
1. An interest in and involvement with the Ashland community.
2. Interest in and knowledge of healthcare.
3. Willingness to participate in continuing education and Board self-
evaluation, in accordance with Board policies.
4. Willingness and ability to attend Board meetings.
5. Leadership experience and effectiveness.
6. Possession of skills that contribute to effective governance.
7. Ability to think and communicate clearly.
8. Ability to work cooperatively with others.
B. Collectively, the Directors selected shall be broadly reflective of the Area's
residents. Further, no more than twenty (20) percent of the total number of Directors
holding office at any time shall concurrently be members of the medical staff of the
Corporation's hospital and no Director shall concurrently serve as a member of the
Ashland City Council.
C. All authority and responsibility not specifically reserved in these Articles of
Incorporation to the Corporation's Member shall be vested in the Corporation's Board.
ARTICLE X
BYLAWS
At its first official meeting, the Board shall adopt bylaws for managing and regulating
the affairs of the Corporation, the provisions of which shall not be inconsistent with law
or these Articles of Incorporation. Such bylaws may thereafter be amended from time
to time by the affirmative action of a majority of the Corporation's directors.
Page 5
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