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HomeMy WebLinkAbout1996-0319 Council Mtg PACKET Irnnortant: Any citizen attending council meetings may speak on any item on the agenda, unless it is the subject of a public hearing which has been closed. If you wish to speak, please fill out the Speaker Request form located near the entrance to the Council Chambers. The chair will recognize you and inform you as to the amount of time allotted to you. The time granted will be dependent to some extent on the nature of the item under discussion, the number of people who wish to be heard, and the length of the agend AGENDA FOR THE REGULAR MEETING ASHLAND CITY COUNCIL March 19, 1996 I. PLEDGE OF ALLEGIANCE: 7 p.m., Civic Center Council Chambers. II. ROLL CALL III. APPROVAL OF MINUTES: Regular meeting minutes of March 5, 1996. IV. CONSENT AGENDA: 1. Minutes of boards, commissions, and committees. 2. Monthly departmental reports for February 1996. 3. Acceptance of easement from Lloyd Haines for city parking lot at Water and `B' Streets. 4. Approval of liquor license application from Paul and Robert George and Gina and Kevin George dba South Star Oil for an establishment at 2495 Ashland Street, Ashland. 5. Memorandum from City Recorder requesting blanket approval for current liquor license renewals. V. PUBLIC HEARINGS: (Testimony limited to 5 minutes per speaker. All hew-rings must conclude by 9:30 p.m. or be continued to a subsequent meeting.) 1. Proposed formation of a Local Improvement District for Tolman Creek Road from Siskiyou boulevard to the railroad with curbs, gutters, paving and sidewalks on one side. 2. Planning Action No. 96-018, a request for annexation and rezoning of 11.25 acres of property located on the west side of Tolman Creek Road, south of East Main Street, for low-income housing (ACCESS, Inc., applicant). VI. PUBLIC FORUM: Business from the audience not included on the agenda. (Limited to 5 minutes per speaker and 15 minutes total.) VII. NEW AND MISCELLANEOUS BUSINESS: 1. Letter from ad hoc ice skating rink committee requesting Council's dedication of City parking lot land to Parks use for installation of ice skating facility during winter months. 2. Letter from Allen Drescher regarding Patricia Murphy's request to enter into an agreement with the City of Ashland for the extension of the existing Lithia water line from East Main Street and Sixth Street down Sixth Street to proposed health spa property at comer of `A' and Sixth Streets, installation of the water meter and payment for Lithia water used. VIII. D R L A A Reading by title only of "A Resolution authorizing and ordering the Local Improvements for Tolman Creek Road from the C. O. & P. Railroad to Siskiyou Boulevard for the Central Tolman Creek Road Local Improvement District and authorizing the assessment of the cost of the improvements against property to be benefitted and providing that warrants issued for the cost of the improvement be general obligations of the City of Ashland." IX. OTHER BUSINESS FROM COUNCIL MEMBERS X. ADJOURNMENT REMINDER: Council Study Session on Wednesday, March 20, at 4:00 p.m. Subject is Regional Planning. i M WTFS FOR THE REGULAR MEETING ASHLAND CITY COUNCIL March 5, 1996 CALLED TO ORDER Mayor Golden called the meeting to order at 7:00 p.m., Civic Center Council Chambers. ROLL CALL Councilors Laws, Reid, Hauck, Hagen, Wheeldon and Thompson were present. APPROVAL OF MINUTES The minutes of the Regular meeting of February 20, 1996 were approved as presented. SPECIAL PRESENTATIONS & AWARDS 1. Mayor's proclamation declaring March, 1996 as "Hunger Awareness Month." Mayor Golden read proclamation declaring "Hunger Awareness Month". CONSENT AGENDA 1. Minutes of boards, commissions, and committees. 2. Monthly departmental reports for February 1996. 3. City administrator's monthly report for February 1996. Councilors Hauck/Reid m/s to approve Consent Agenda. Voice vote: all AYES. Motion passed. UNF NISHED BUSINESS 1. Approval of findings, conclusions and order on P.A. No. 95-131, an application for a health spa and residential units at 665 and 685 "A" Street. Councilors Hauck/Laws m/s to approve Findings, Conclusions and order on P.A. #95- 131. Roll Call vote: Laws, Reid, Hauck, Hagen, Wheeldon; YES. Thompson abstained. Motion passed. NEW AND MISCELLANEOUS BUSINESS 1. Revised draft of Articles of Incorporation for Ashland Community Hospital. Councilors Laws/Reid m/s to approve revised draft. Roll Call vote: Reid, Hauck, Hagen,t Wheeldon, Thompson and Laws; YES. Motion passed. PUBLIC FORUM None. 1 ORDINANCES. RESOLUTIONS, AND CONTRACTS 1. Second reading by title only of "An Ordinance amending various sections of Chapter 6.40 of the Ashland Municipal Code to clarify requirements for emergency services and to exempt neonatal transports and airport transports assisting air ambulances from licensing requirements." Councilors Hauck/Reid m/s to approve Ordinance # Roll Call vote: Laws, Reid, Hauck, Hagen, Wheeldon and Thompson. Motion passed. OTHER BUSINESS FROM COUNCIL MEMBERS Councilor Thompson requested any questionnaires that council did not turn into him for the Regional Planning. Councilor Hagen raised concern that the Parks Commission was meeting on the same night as the Council Meeting. Felt that this should not happen. City Administrator Almquist was asked to call Parks Director regarding this. Hagen also remarked that he had received requests that the Parks Commission meetings be aired on cable access. Almquist informed council that this would probably happen, but once the contract with SOSC Cable Access was worked out. ADJOURNMENT Meeting was adjourned at 7:10 p.m. Barbara Christensen, Recorder Catherine M. Golden, Mayor 2 AD HOC CITIZEN'S COMMUNICATION COMMITTEE February 12, 1996 Minutes Members Present: Hal Cloer, Al Bodin, Brice Farwell, Joe Eckhardt, Carl Beal, Joanne Eggers and Cate Hartzell; Councilor Don Laws; and Staff Dick Wanderscheid. Guest: Wendy Siporen (Ashland Daily Tidings) The meeting was called to order by Vice Chairperson Eckhardt at 3:30 p.m. Chair Hartzell arrived at 3:40 and assumed chairmanship. The minutes of the January 22, 1996 meeting were approved prior to Hartzell's arrival. Eckhardt asked if Cloer had a preference as to what subcommittee he wanted to serve on. Cloer indicated he was working with Farwell on the current practices subcommittee. Farwell stated he and Cloer had met on Saturday and are trying to set up a meeting with Brian Almquist, John McLaughlin and Wanderscheid to examine problems and use issue management to try to avoid them. He said he had spoken to the Mayor and some Councilors already. Cloer mentioned that David Matthew's article had indicated people will become involved if they feel their involvement will result in something happening. An implementation or action plan is needed because people need to sense a possibility of something happening or they won't get involved. Hartzell indicated that sometimes it is difficult in dealing with the City to figure out at what point implementation really starts happening. Farwell stated that in his talk with the Mayor, she felt the job was more to identify problems that citizens have in communicating with the City as opposed to internal City communication problems. He felt that the goal of the Committee was to identify all communication problems, however. Laws said he felt the Mayor did not understand what the Committee was trying to do. There was some good stuff in the last packet and we really need to know how the City presently communicates before we can improve the process. Eckhardt agreed with Laws and said he disagreed with the Mayor about the scope of the Committee's task. Farwell indicated the Mayor's view did not necessarily agree with the view of the City Councilors who had been attending these Committee meetings. Hartzell said it looked like we had already begun the subcommittee portion of the agenda and that she felt we were in a transition from the old communication system to the new system. That's why we need to look at problems with the old to improve the new. Farwell said he felt a welcoming attitude needs to surround all City communication letters from elected officials or Staff. All correspondence (like agendas, meeting notices, etc.)should have welcoming language to encourage public participation. Eggers said she felt this subcommittee was doing important work and wondered if they needed anything from the rest of the Committee to help them. Farwell said no, they will proceed ahead and report back to the Committee. Hartzell said she felt that Farwell and Cloer should get the same information from Staff and Councilors that her Committee was trying to get from citizens. Eggers gave a report from her subcommittee which was working to get input from the public. She said their survey, which was included in the packet, will focus on the communication process, not specifics (things like did you get accurate information from the City? did you get a clear definition of how to proceed? etc.). Laws commented he felt their draft questionnaire was good and will get some results which the subcommittee will have to somehow systemize. Hartzell said the subcommittee might try to piggyback on Ken Hagen's citizen meetings and get input from those citizens. Eggers pointed out this will not be a scientific survey but might identify problem areas. Laws indicated the results will probably be biased toward people with negative feelings for the City. Eckhardt then wanted to discuss the fact that Hartzell had refused to include his request to the City for information on the Barton-Roberts subdivision in the packet. Eggers asked if he was referring to the memo to the City Recorder that he had mailed to all Committee members. Eckhardt responded yes, that was the document he was referring to. Laws stated his first reaction was that Eckhardt was not appointed as a subcommittee to do this and he represented himself as requesting information for the Committee which the Committee hadn't requested or approved. Eckhardt stated he volunteered to head up this subcommittee and felt that he was appointed to this subcommittee. He said Almquist had said all City records were public and the sole purpose for his record request was to determine how to get these records. He disagreed that he was politicizing the Committee and felt any member could put things in the packet, and he wants the Committee to decide this issue by vote. Cloer said he felt that public records discloser was an important issue but it wasn't a high priority item right now. Hartzell responded she didn't remember saying the Committee couldn't see the letter,but didn't want it in the packet because the packet has a far wider audience than just the Committee. Because Eckhardt had such an interest in pursuing this and because she felt there was some value in the information, while it wasn't broad subcommittee work, she was content to let him work on it. However, it would have been better to talk to City Staff about how to access public records and then if problems were identified to include recommendations of how to improve this process. Eggers said she received the information in the mail and it made her nervous when she read it because it was confrontational and seemed like a personal issue to Eckhardt: She felt this could divert important subcommittee work and she wasn't in favor of working on it in this manner. Eckhardt said this was not a personal issue with him but a sensitive issue. He stated he had suffered from this development personally but that wasn't why he requested the records for the development. He then went over some proposed guidelines for including documents in the packet. Eggers stated she felt this group was small enough to not need guidelines for this type of thing. Eckhardt responded he felt he had personally suffered because the chair would not allow his request in the packet. Cloer stated one of the tenets of democracy was that even people you disagree with are honorable. You don't start out with a hard nose tone; we are not in a fight, but trying to work with everyone to improve communication in a cooperative way. He felt it was clearly within the purview of the chair to limit packet inclusions if the chair feels they will undermine the trust of the Committee and their ability to get the job done. Ad Hoc Citizen's Communication Committee 2 Minutes February 12, 1996 Laws stated that Eckhardt's approach was like a bull in a china shop. A better approach than asking for information was to ask how to obtain it rather than demanding it. He wondered if Eckhardt had considered if it is responsible for the Committee to ask for many hours of Staff time to comply with his request. The problem is that if this is the way it would be pursued, it would make it more difficult for the Committee to do its work. Eckhardt asked if the packet was sent to the newspapers. Wanderscheid responded it was. Hartzell stated she felt she had to make a judgment call on including the request in the packet and she felt it was better to exclude it. Eckhardt stated it was not his intent to cause such a problem. Laws stated Hartzell was right in not including it, but she could have included it as something Eckhardt was proposing to do for Committee review. Hartzell stated the Barton-Roberts subdivision was a sensitive issue and Eckhardt had also brought other people to the meeting with other sensitive issues. She felt this was distracting from the Committee's work. Eckhardt then asked the Committee to decide if his request for information on the Barton-Roberts subdivision was an appropriate request. All Committee members indicated they felt it was not an appropriate request which would further the Committee's work. Farwell said that sensitive issues can be indicative of communication problems. He cited a recent letter to the editor about municipal court representation as an example of an area where the issue could be identified as a communication problem, but the communication problem, not the issue itself, needed to be separated, and only the communication part is what this Committee should focus on. Hartzell said she agreed with Farwell and hoped that Committee members would cut and save items for future reference like the letter to which Farwell referred. Eckhardt said he was satisfied with the Committee rejection of his proposal and wondered if he could get someone else to serve with him on his subcommittee so he could get feedback before he pursued things which might not be what the Committee wanted. Hartzell suggested he come up with a plan on how to research public records for Committee review and feedback. Wanderscheid said he had heard at the beginning of the meeting that Bodin had resigned, but hadn't seen anything in writing. Hartzell confirmed the information. Bodin said he felt he needed to resign because his view of the Committee as grass roots seems to differ from other members of the Committee. He feels no one knows about the Committee's existence and therefore, it won't succeed at a grass roots level. He then went over a handout concerning a proposed utility bill stuffer questionnaire he felt the Committee should pursue: This handout is included as Attachment #1 to these minutes. Hartzell reviewed the handout and said that question #3 was definitely communication related, and if #4 were reworded to ask if people would come to a group instead of making the Ad Hoc Communication Committee the group, it would also be communication related. Eckhardt said he felt one goal of the Committee is to bring the public into this process and then make recommendations to the City. He asked Bodin if he would stay on the Committee if more public became involved. Ad Hoc Citizen's Communication Committee 3 Minutes February 12, 1996 Bodin asked "how does the City know if it is doing a good job?" Laws responded that he hears from citizens all the time, he reads all letters to the editor, newspaper articles and editorials, he watches RVTV shows where people can provide input to the City, and during his campaigns, he visited up to 3,000 homes. Lastly, the City does scientific questionnaires and right now, his class is doing one in Ashland and Medford. He said the problem is that all these methods have weaknesses. The purpose of the Committee is to look at the advantages and disadvantages of all these systems and then make a recommendation to the Council as the best way to proceed. Bodin said we need a method that addresses all the people who don't get involved. Cloer suggested that Hartzell and Eggers consider using the utility bill stuffer as a means to get people to fill out their questionnaires. Hartzell encouraged Bodin to figure out ways to acquire the answer on how to get these people involved on his own if he doesn't want to work with the Committee. Eckhardt agreed with Cloer that the subcommittee should consider using the utility bill as a method to distribute the questionnaire. Cloer said his subcommittee would be willing to research lead times and other constraints on using this method to get out information. Wanderscheid stated his program experience with the Conservation Division is that the utility bill stuffer is the best way his department has in getting responses to the programs. Laws stated the information in the last packet about informal communication systems was very interesting and the Committee should work on ways to tap these sources for communication avenues. He referred to the book "Bowling Alone", which concludes that people are participating less and less in a face-to-face manner. It says that while more people are now bowling, fewer are bowling in leagues. The author feels the culprit is television, but Laws still feels there is a lot of civic activity out here in Ashland which could be tapped. Cloer said if we want people involved, we need to make it easy and also make people feel they can make a difference by their involvement. He mentioned the "Report on Civic Engagement", two copies of which he gave out for the Committee to review. Eckhardt stated he hated to see Bodin pull out of the Committee because he's been a valuable contributor. He thanked him for being involved but wished he would stay on. Bodin responded he wanted to try and set up a system that will reach far more than the 10% that are already involved in City issues. Hartzell said this fits in with the Committee's work and she asked him to continue to pursue this. Bodin responded he felt he was alone in his views on this and that he doesn't wish to continue but will pursue his ideas on his own. Hartzell then turned to the issue of greater visibility for the Committee. She said she liked some of the ideas in Bodin's draft letter, but felt it needed more effort. Cloer suggested a letter to publicize the subcommittee questionnaire. Hartzell said she felt it needed more than just mentioning the questionnaire and volunteered to do a draft letter before the next meeting. She then asked Wendy Siporen about how she felt the Committee could use the paper for higher visibility. Siporen said she was already planning on doing an article on the Committee Ad Hoc Citizen's Communication Committee 4 Minutes February 12, 1996 work, but other ways could be meeting announcements or guest commentaries. She would like to write an article on the process the Committee is pursuing and where it is going. Eggers said she didn't agree that everything in Bodin's draft letter truly represents the goals of the Committee. Laws stated that with the exception of Bodin, who feels the Committee should serve as a communication channel, everyone else seems to agree on the goals of the Committee. It was decided the next meeting will be Monday, March 4, 1996 at 3:30 p.m. at the Civic Center. The meeting adjourned at 5:25 p.m. Ad Hoc Citizen's Communication Committee 5 Minutes February 12, 1996 3 7-o4Fttn�i�r� If in fact the Ad Hoc Citizens Committee was formed to enhance and Improve the communication between the citizens of Ashland and the City Council, it is incumbent upon this committee to determine why this communication is lacking . In order to determine why this is so, I believe it appropriate as well as vital to ask them to tell us why this problem exists, To this end I am submitting the following that I feel will address this very question. In order to reach the largest number of people In the most efficient manner , I suggest that the following survey be inserted in the bills that are sent out monthly by the City of-Ashland to be returned with the payment. The only cost incurred will be for the paper and duplicating . 1 . Since we are responsible for having elected the City Council, do you feel that we are being well served by them. If not, why? 2. Do you feel that we, as a community, have a common purpose and direction? 3. Do you feel that the "public" hearing is an effective and sufficient vehicle to present your views and opinions? 4. If the Ad Hoc Committee were to become the means whereby your concerns are heard and directed to the City Council would you more likely take a greater role in our government? I believe this can be an effective tool only if the Ad Hoc Committee is autonomous . ASHLAND CONSERVATION COMMISSION MINUTES FEBRUARY 28, 1995 APPROVAL OF MINUTES Members In attendance were Amarotioo,Buck,Chapman,Cooper,Evans,Hagen,Otte,Moats;staff present were Wanderscheld,Lowovioh and Pearce.Commissioners absent was MoCory.Minutes were approved as corrected. PUBLIC FORUM Martin Varaday,President of the World of Mouth Educational Catering Service gave an update on the local Healthy School Lunch Program.She Informed the Commission March is healthily lunch month.Yes (Youth for Environmental Sanity)will be in town Memorial Day weekend (May 24- 27)with a concert at Buffalo Music Hell on Friday night and a workshop on Saturday.The Healthy Lunch Program is currently providing the Middle School with four plant base meals per month. Mat Mart has Just been elected as third vice president of the Ashland High School.He responsibility is environmental and recycling Issues for the school.He will be a representative to the Conservation Commission from the High School.He would like to include local environmental Information on the morning announcements at the school.Marr was given a logo contest flyer to read for this Thursday's announcements.Wanderscheld explained Safady's project Otte welcomed Marr to visit him and review Oda's list of projects.Staff will Include Marr on the Conservation Commission mailing list. ASHLAND SANITARY UPDATE A..U.S.West-The schools are on line for the telephone book drive.Talent will not be participating this year but maybe next year.The drive will occur the week of March 18th-22nd.Books will be collected at the schools and picked up on Friday the 22nd.There will also be a box placed in the Safeway parking lot by the side entrance as well as at the Recycling Center.The boxes at Safeway and the Recycling Center will be available from March 4th through March 27th. B.During the month of April you can take brush and clippings to the landfill for free. v C.During Earth Week the on-route chipper will be scheduled again.Also during Earth Week RSI tours can be scheduled. D.Hazardous Waste Collection Event this year will probably be at the Expo this year rather than South Stage Landfill.This will be a better location especially N weather is a factor.The dates for this event are May 3rd and 4th. E.May 6th-10th will be Spring Cleanup.Goodwill will be participating. F.DEQ Composting-Chapman and Amfiein attended the meetings In Salem.The DEO group is working on defining what is and Isn't a composting facility.Their goal Is to make composting easy and allow facilities to exist.This group%ill advise the Larger group at DEQ which actually developes the rules.There will be requirements for registration rather than requirements as regulations.They are hoping to conclude and submit final draft by June 1996.Chapman reported DEG is taking commercial composting very seriously. G.Amfieln will be attending Biocyde next week in Seattle.ASR(Ashland Sanitary and Recycling)will then review/4mheln's report and deride how to proceed.ASR Is in dialogue with SOTH(Southern Oregon Training and Habilitation)as to how each entity will be Involved In composting.SOTH Is most Interested in the final product of a composting project whereas ASR is Interested In the processing process.Buds asked what ASR Is planning on doing with the landfill site after It doses.Chapman reported ASR is continuing to research commercial composting as well as use of the land area above the existing lanfill she. OLD BUSINESS A The March meeting date has been changed to THURSDAY MARCH 14.An additional meeting has been scheduled to review contest applications.This meeting will be APRIL 11 6 P.M. in the JURY ROOM. B.Committee Reports 1.Precycling-April 10th at 10 a.m.and April 29 at 7 p.m.the Precycling subcommittee will meet with the restaurants in the Council Chambers to discuss precyling issues.The restaurant owners have been assured the meeting will be no longer than one and one half hours.The next meeting date for the precycling subcommittee will be. Varaday suggested inviting representatives from the school cafeterias.Amfiein will get a list of cafeteria managers from Otte. 2-Tree Free-Evans reported new sources of tree free paper. He is continuing to work on cost.Wanderscheid will present costs to the City so as to determine if the utility stutter Wit continue to be printed on tree free paper and how much the Commission will pay. C.Renewable Resource Generation/Purchase Metering Policy tnverich recommended net metering to parity with single meters.Discussion included Incentives for power use reduction,cost of dual mastering systems,types of metering systems:one In/one out,single or dual meters,cost options:retail in/retail out;retail in/wholesale out,encouraging sustainability,big picture views:passing on true cost,debt to the environment,earth return;advances in technology which could reduce the cost of system Installation,creating a workable policy with regular review periods,looking for alternative energy sources. Staff will work-up a model to Include cost/savings of a system for a typical household.This Information will be presented at the March 14th meeting. NEW BUSINESS Earth Week Activities Discussion-Bret Diamond from S.O.S.C.stated this year we are celebrating Earth Day-April 22.There may be some weekend activities but most of the activities will be on Monday the 22nd.There will be an Earth Fair for non-profits,a speaker at the college and a festive flair with bands.Hopefully school children will be Involved. Diamond Invited the City to get Involved.Wanderscheid stated possibly the City's electric car will be there to be displayed,the City will have a booth at the Earth Fair,possibly a poster board display of City programs. COMMISSION ITEMS Buck shared with the Commission the Green Book.A directory of businesses and products which are natural choices. ADJOURNMENT Meeting adjourned at 9:15 p.m. e ASUWD CONSERVATION COMMISSION MINUTES,FEBRUARY 28, 1996 ASHLAND PLANNING COMMISSION REGULAR MEETING MINUTES FEBRUARY 13, 1996 CALL TO ORDER The meeting was called to order by Chairperson Barbara Jarvis. Other Commissioners present were Howe, Finkle, Giordano, Cloer, Carr, Armitage, Bingham, and Bass. Staff present were McLaughlin, Knox, Madding and Yates. APPROVAL OF MINUTES AND FINDINGS The Minutes and Findings of the January 9, 1996 were approved. PUBLIC FORUM No one came forth to speak. TYPE 11 PUBLIC HEARING PLANNING ACTION 96-017 REQUEST FOR A CONDITIONAL USE PERMIT AND SITE REVIEW FOR AN EXPANSION OF THE EXISTING OLD MILL VILLAGE FAMILY HOUSING APARTMENT COMPLEX. THIRTY-SIX UNITS ARE PROPOSED TO BE CONSTRUCTED ON THE EAST SIDE OF WIGHTMAN STREET, DIRECTLY ACROSS THE STREET FROM THE EXISTING COMPLEX. APPLICANT: SOUTHERN OREGON STATE COLLEGE Site Visits and Ex Parte Contacts Site visits were made by all. STAFF REPORT McLaughlin explained that a Conditional Use Permit Is required because this area was not previously identified in the SO Master Plan and when the plan was adopted it was not known what would go on the parcel. This piece of property is identified as an 'opportunity area'. The Conditional Use Permit allows . for more discretionary review. The Site Review Is a standard review. The design is similar to those units across the street with the parking hidden away behind the units and the units oriented toward the street. There are large recreation areas in the rear for children. Staffs concerns are location of the bike easement, sidewalk Improvements, and streetscape and sense of entry as outlined in the Staff Report. The applicants concur with the bike easement and in addition they plan to run a full sidewalk and connect to the campus on Slskiyou Boulevard. With regard to streetscape, Staff has recommended that a couple of units tumed sideways that access around the side be turned to face the street. The applicant has Indicated that as part of their grading plan, the units are located In that manner in order make it wheelchair accessible because of the grade change. However, Staff wants to ensure a more vibrant streetscape. There is an opportunity for the project to relate to the street and for its residents to be a part of a city and neighborhood. The applicants had a couple of Ideas on how to make those adjustments. Staff believes the design of the fronts of the buildings can be resolved easily to meet the requirements of the site design standards with orientation of the units toward the street. Howe noticed a huge tree very dose to the curb and wondered what would happen when the sidewalks are continued. McLaughlin assumed and is assured the sidewalk will go around the tree. Howe asked what would happen to the house at the southeast comer of Wightman and McLaughlin said to ask the applicant. Since the Issue of children's play areas is relevant, Jarvis noted when she had her site visit she saw on the older housing on one end further toward Main Street, there were mothers with toddlers and babies sitting on the front porch playing out in front of their units. PUBLIC HEARING RON BOLSTAD, 481 Thornton Way, Dean of Administration and Finance of SOSC said they have found there is continuing student demand for affordable housing on the SOSC campus. The other Old Mill filled up Immediately and they currently have a wafting list of 92 applicants. Student demand remains a strong element in the timeliness of the project. There is an Institutional priority given to the housing of non-traditional students. There Is an availability of land for this project in direct proximity to the existing complex which will offer administrative oversight and a number of services through the activity center in the existing complex The construction dollars have been dedicated by the State of Oregon to expand the family housing at SOSC. Bolstad introduced WAYNE SCHUMACHER, Associate Director of Family Housing serving as project coordinator and BRUCE ABELOE, Abeloe and Associates, Inc. serving as the project architect. BOB MAYERS, Adroit Construction and members of Student Affairs staff and one or more students currently residing in the Old Mill Village Complex and have an Interest in this project. Bolstad said that his staff has reached understanding and agreement on eight of the nine conditions. The remaining concern Is with Condition 9 which requests the redesigned streetscape for the units fronting on Wightman Street. BRUCE ABELOE, said there are nine units facing Wightman with six units having porches exceeding the size talked about in the pre-application conference. For the units on the street where there is not room to run a ramp, those will be accessed through the back patio. Maybe not every unit facing Wightman would have a porch. Abeloe agreed they could add some features such as railings to give the units a more bungalow look. If the front door goes to the front, access will have to be through the patio. McLaughlin said under Condition 9 the fourth starred (**) ftem and the front yard fencing can be deleted. SCHUMACHER, In answer to Howe's question, said the house at 164 Wightman was originally looked at as part of the project but they decided to keep the house and move the studio units near the railroad tracks. There are no units being built at the northern most part of the property because there is no funding, and because it is so dose to the railroad tracks there is a safety concern for children, and the college is keeping the option open for future development of perhaps three or four units should the money become available. ABELOE agreed that porches could be enlarged better and could look at the seating arrangement for the.six that are there. Every unit has a patio. He has attempted to develop in an awkward topography a reasonable massing and scale with single story mix of roofs. ASHLAND PLANNING COMMISSION 2 REGULAR MEETING MINUTES FEBRUARY 13,1996 Howe would like to see something in the triangular vacant parcel besides mowed star thistle. Bolstad said the housing has to be self-supporting and when additional landscaping is installed, it has to be supported by the rents that are charged. Jarvis asked the applicant to respond to Page 4 of the Staff Report (portion in italics). Upon visiting the site, Jarvis noticed not only young moms and small kids, but many toys, which means kids playing. She would encourage the development of porches as much as possible and encourage the college to Instill in their students/tenants a sense of responsibility to the community in the upkeep of their property. Abeloe responded that the project will have patios and storage almost twice the size of the existing project. He assured the Commission he would work on porches. McLaughlin suggested deleting the word 'hood" In the first starred (**) recommendation under Condition 9. Bingham questioned Schumacher about who rents the units. Bingham had heard the existing units are rented to non-family students that could generate excessive noise. He wanted to be assured they were rented only to people who are attending SOSC. Schumacher monitors the wafting list and in his experience he has not gotten anywhere near the bottom of the list and only early on did he hear of some problems with renters. Schumacher said the reason for the studio units across the parking lot would provide for some separation from families. The studios would be rented to older, single graduate students. NATHAN HELSEL, 1001 Terra Street, did not think more apartments were needed and Ashland is starting to get over-populated. NAOMI HELSEL, 1001 Terra Street, likes to walk around town and is afraid she can't see the sunset from that vacant lot because there will be buildings in the way. She does not want to lose the open space and the quiet. Staff Response Armitage wondered If Staff thought the porch Issue was workable. McLaughlin felt porches could work. There is an opportunity for a more useable space in the front of the units with additional detailing to enliven the streetscape In all units. He believes the applicant and architect understand what is being asked and all parties can come to an agreement. COMMISSIONERS DISCUSSION AND MOTION Armitage moved to approve Planning Action 96-0 17 with the attached nine conditions. Under Condition 9, remove %vood"from the first option, delete the last two starred (**) Items. Carr seconded the motion. Bass explained to the Helsels that projects are encouraged in the cities so the beautiful land outside the city can be maintained. Howe said to add to Condition 5, a foot (') mark. Howe wanted to amend the motion to include the landscaping of the triangular piece. In wanting to ASHLAND PLANNING COMMISSION 3 REGULAR MEETING MINUTES FEBRUARY 13, 1996 keep a lively, attractive streetscape, there is no reason not to maintain this piece to keep it an attractive element of the overall design of the project. Armitage disagreed because the college is not developing the neighboring piece at this time and it should be an option of the property owner to improve. Bingham thought the parcel would be a good garden space for the tenant and would only require the applicant to till the land. Carr said the applicants could let the tenants know that the land is available for Improvements by the tenants. Howe moved to amend the motion to require usage of that triangular space between the north driveway and bike path at the applicant's discretion but not to be kept in weeds. Bingham seconded the motion. Cloer said the applicant has indicated a concern about on-going maintenance costs and the parcel is being left for future development. He would agree to a recommendation but not a requirement. Bingham would also be satisfied with a recommendation, therefore, Howe withdrew her motion and made a suggestion, not a motion. Bingham withdrew his second. The motion carried unanimously. TYPE III PUBLIC HEARING PLANNING ACTION 96-018 REQUEST FOR ANNEXATION OF 11.25 ACRES FOR FUTURE DEVELOPMENT OF A 96-UNIT AFFORDABLE HOUSING RESIDENTIAL DEVELOPMENT LOCATED ON THE SOUTHWEST CORNER OF EAST MAIN STREET AND TOLMAN CREEK ROAD. APPLICANT: ACCESS, INC. Site Visits and Ex Parte Contacts Site visits were made by all. Armitage noticed the applicant is using the entire area above the wet area. goer was interested in the wetlands area. STAFF REPORT This application is only for annexation of 11.25 acres adjacent to the current city limits. The proposal is being put forward by ACCESS to accommodate a future application for 96 units of affordable housing. The land is In the Comprehensive Plan as Suburban Residential, an Intermediate zoning between single family and multi-family. It allows for a townhouse or rowhouse individually owned or apartment style or manufactured housing developments. Density ranges from about eight to twelve units per acre. The application meets the criteria for public need for annexation of additional land. There is need for affordable housing and this application comes in at a much lower level than what has been Identified through Resolution. This application is targeting those individuals at 60 percent of median Income with all units being affordable. The applicants have guaranteed affordability for up to 50 years. ASHLAND PLANNING COMMISSION < REGULAR MEETING MINUTES FEBRUARY 13, 1996 The application also meets the criteria of need for additional land. The Comp Plan identifies different categories of residential land--multi-family residential, suburban residential, single family residential and low-density, residential. The Inventory of suburban residential land If it were built out would last about 1.5 years. There is only one parcel of land available that already has approval for development on Clay Street, therefore, there is less than a five year supply available in the city limits at this time of R-13.5 so there is an Indication of a public need. Staff believes the availability of public facilities are adequate or can be made adequate through the extension of water and sewer and through transportation Improvements. These conditions could be Imposed at the time site review approval. Overall, Staff believes this annexation is necessary and complies with the criteria for public need. Staff has recommended approval with the attached three conditions. Howe saw a letter from the County stating they would like us to annex the half of the road next to this project and require the applicant to curb and gutter it to urban levels. McLaughlin said they would probably annex the entire right-of-way. It Is still a county road should be made a part of the city and develop the half adjacent to this property to a city standard with curb, gutter and sidewalk. Condition 2 could be modified to Include the Tolman Creek right-of-way. East Main is also a county road and it could be included also. Armitage asked McLaughlin to further explain public need. Lands could be rezoned but that would be a comprehensive plan amendment to increase densities to accommodate this someplace else in the city. What is in place today are the rules existing now and the inventories the applicant must follow. The Inventory of R-13.5 land (6.9 acres) is only enough inventory for normal consumption for one and one- half years. Without any other lands this falls under the criteria of need for additional land. Finkle said he understood the applicant has communicated with RVTD about extending a bus route as far as the museum. McLaughlin said RVTD and the city are looking at the cost of extending a bus line down East Main to serve the museum, go up Walker and tie in as a transit stop near the Beanery. The extension of the line to the proposed development would probably require further development along East Main to have the density to support the extension of the line. PUBLIC HEARING DEBBIE PRICE, ACCESS, 3630 Aviation Way, Medford PATTY CLAYS, Executive Director of ACCESS, stated ACCESS applied and became a Community Development Corporation. Under that designation they have undertaken housing development as a long-tens solution to the needs of the economically disadvantaged. They believe it will meet the needs of those needing affordable housing and help the city attain their goals for affordable housing. SUSAN ASAM, Housing and Community Services, State of Oregon, said ACCESS has approached them to use their funding sources. They are in the process of a funding application cycle. The only projects that are successful are those able to demonstrate different things, including need and market relevance. This project will be required to serve people at low incomes with rents at certain levels. PRICE said the application meets the intent of the consolidated plan and of the Comp Plan and of the affordable housing study. The criteria have been met and bringing this project to the Commission will ASHLAND PLANNING COMMISSION 6 REGULAR MEETING MINUTES FEBRUARY 13, 1996 improve quality of fife for Ashland residents. They would like to help those that work or live here to provide affordable housing to those residents. JEFF PAULY, Peak Environmental, environmental consultant, said this particular project has some constraints with wetlands. The applicant wants to leave this as in tact as is practical. The project will enhance the wetlands. WAYNE SCHUMACHER, as a representative of SOSC encouraged the project. There is a glaring problem with affordable housing and this will meet the needs of a different group of people. Finkle asked Price for any communication she has had with RVTD. Price talked this week with RVTD and they are proposing the route mentioned by McLaughlin. Until that happens, a route would run down Tolman Creek and toward the shopping center to the freeway. RVTD is flexible in trying to design a transportation route that would serve the most number of people. Currently the area is being served by school buses and the district Intends to accommodate any number of students residing in this complex RUSS DALE, private developer and Chairman of the Dept. of Housing and Community Services, stated that with ACCESS acting as developer, they can get funding to provide housing to those who might not otherwise get served, and he would favor that. As a committed Ashlander, he feels comfortable with the annexation. BECKY RUSSELL, 2330 East Main Street, the owner of the proposed property favors the development. GLENN TIFFANY, 1229 North Main Street, commercial appraiser and member of newly formed Housing Commission said that right now there Is a shortage of apartment housing units and people are forced to move to Phoenix or Talent. Because of the pressure, rent levels have increased. Without this type of housing, people in the service sector are forced to commute from Medford. This project will be in close proximity to bus lines and employment centers. RON ROTH, 6950 Old Highway 99 South, said his businesses employ 50-60 people with approximately one-quarter students, one-quarter homeowners, and little more non-student renters. He is supportive of the concept because the availability of affordable housing has decreased over the years. The supply has decreased as demand as Increased. He would prefer the project be located a littler closer to the downtown, but realistically, there are very few sites available for this type of project He asked about tenant eligibility. Is there a maximum income and If so, what If they get a big raise and move out of the eiigibiliq/? Price responded that a decision has been made to try and keep the housing available for the population qualifying for ft. If that person reaches a point In their Income level where they can afford housing that normally they would not qualify for, ACCESS would make a determination to work with them through a service plan so they could move to the next step. Eventually they would be asked to move, but not right away. Roth also wanted the wetlands to be considered. Bass asked If ACCESS had any other projects located in the valley. Price answered there is a small completed development In Medford (10), an 82 unit project under construction in Medford at Barnett and ASHLAND PLANNING COMMISSION 6 REGULAR MEETING MINUTES FEBRUARY 13,1996 Ellendale (began renting this week). Finkle asked Staff if this is an affordable housing project, will the SDC's be waived? The Council has decided to waive SDC's on this type of project. However, certain things cannot be deferred. Any deferrals can be thought of as an area the city is subsidizing affordable housing and the expense is spread out to all citizens to absorb. Finkle wanted ACCESS to understand that because this type of development results in spreading the costs of development throughout the community, it is Important for ACCESS to be aware of the benefit provided. He would ask that ACCESS do everything possible to work with the city to work on transportation, open space, sewer and water. Price can comfortably give that assurance. ACCESS wants to partner in the commitment to the city since the city has stepped up to the affordable housing Issue. Under Condition 3, Howe wondered If the proposal is approved, is the approval tied only to this application. McLaughlin responded that the Commission seems to be more comfortable with this type of approval, but that is the Commission's decision. The Commission would be relying on the applicant to move forward with this project. If the Commission feels this property should be annexed because of public need only, that is the Commission's choice. ZACH BROMBACHER, 640 Tolman Creek Road, believes this is a great Idea and Is a needed thing to get people home. Brombacher wanted to relate his experience on Tolman Creek Road and let the applicant know that landowners need to realize the Impact they have. He was assessed $55,000 for Improvements when Tolman Creek Plaza was built for his share of the traffic light. With this proposed annexation, he would hope when it is judged, that the financial responsibility be put on the whole city instead of a few individual property owners. Let's try and help these people and do it as a city. DENNIS COOPER, 1983 Crestview Drive is against the proposal. Jarvis read his comments. CATE HARTZELL, 881 East Main, Is not in opposition to low-income housing. Her concems and questions are: What will be the rent range? What kind of mitigation measures are being planned for six to ten vehicle trips per day on the unsafe comer at Tolman Creek and East Main? Will the widening of East Main happen before the development goes in and will it be a local Improvement district? What will be done about drainage and runoff? Who will pay for the added bus routes? Does the 8.5 dwelling units per acre take Into consideration the wetlands Impact? Is the project coming with high end density Instead of using other available lands? Has the applicant looked at other smaller parcels Instead of one large parcel? JOHN MIEDAEKE, 215 Tolman Creek Road, Space 6, speaking for many of residents of the mobile home park, read prepared comments that have been included In the record. MARILYN BRIGGS, 590 Glenview Drive, believes there needs to be a proven need under the annexation criteria. She Is not sure Ashland needs this many more units, In particular, through annexation. ACCESS could use some of the existing seven acres. If they use the smaller acreage, they could build a few units at a time and it won't turn into a ghetto. This project will not provide a diversified neighborhood. The drawings of the proposed project look like barracks or Chicago housing projects which has not worked. ASHLAND PLANNING COMMISSION 7 REGULAR MEETING MINUTES FEBRUARY 13, 1996 DEBBIE MILLER, 160 Normal Avenue, stated this application is not a question of if this project is needed but where is the housing needed? This is not the right place of this project. Proof is needed that the land is critically needed by the city. Annexation would lead to another piecemeal planning approach and this area needs a long-range plan. Most residents in the unincorporated areas do not want to have their land and way of life destroyed. What about contract annexation? She suggested there should be a more careful inventory of the city land that shows the need for this zoning is not as critical as the city reports. If this type of housing is found to be needed a better solution would be a smaller project. It would be a more appropriate scale. Other things to be considered are city services, schools, adequate parks and open spaces and the need for some the pressure for low-Income housing has been mitigated. Staff Response McLaughlin said the density is calculated on the raw size of the parcel which would include wetlands. Armitage asked if public transportation has to be in place before the approval of the project. McLaughlin answered only it the Planning Commission makes that finding. Bingham reported an ex parte contact with Debbie Miller which was mostly about annexations in general, not specifically about this one. She raised the same concerns to him as she did in her testimony. Specifically, she is concerned that other property owners In the area had expressed an interest in developing their land and they are just waiting for ACCESS and this would be a domino affect. McLaughlin said there are two separate parcels in two areas that could accommodate 30 units each in an R-2 zone and one parcel that could accommodate 30 units In an R-3 zone. Carr moved to continue the meeting until 10:30 p.m. Cloer seconded the motion and all favored. Carr asked if the annexation includes streets, do those streets remain a county road or in the jurisdiction of the city. McLaughlin said they would remain in the county but the city would eventually take it over. If the project remains under ACCESS, Carr wondered what the tax status would be after it is complete. McLaughlin thought it might be non-profit and exempt from taxes. The City Engineer's recommendation is to include the adjacent rights-of-way of East Main and Tolman Creek Road as part of the boundary survey. Rebuttal PRICE provided sample rents and disagreed that by concentrating this housing project in one location would create a ghetto. Finkle wondered to what extent ACCESS explored building this type of housing on smaller pockets of land in Ashland. Price replied they looked at several sites and it would be more expensive to build on smaller parcels. COMMISSIONERS DISCUSSION AND MOTION Jarvis outlined the areas of compliance with the criteria and the areas in question. The only criteria that need to be reviewed are 4 (city services) and 5a. (affordable housing). Discussion will include Condition 3. ASHLAND PLANNING COMMISSION REGULAR MEETING MINUTES FEBRUARY 13, 1996 Howe sees the need to tie this project to Condition 3 because it is coming in as low-Income housing and that is a criteria for annexation. Without this, approval would be questionable. Armitage disagreed because he believes it meets the criteria of a need for this type of housing to be annexed, therefore, does not need to be tied to Condition 3. Giordano said If the Commission is allowed to see the site design, the applicant will have an opportunity to work with the transit district and find alternate modes of transportation that would work. Giordano believes the application meets criteria 5a (affordable housing). He does have a problem with transportation (4) but is supportive of the application. He does not believe the application does not need to be tied to Condition 3. Bass said this is one of many projects that continues to load traffic onto East Main Street, but the Commission has no mechanism by which to evaluate traffic Impacts. He would have no evidence to support a finding that traffic was going to be unacceptable because the Commission has no data to make that determination. This application has also had to rely on trusting that the applicant has looked at alternatives. The Commission has not been shown those alternatives. It would be nice to know which alternative sites the applicant had looked at and why they were not sufficient. Given the criteria in place, he would agree that the application meets the criteria for approval. Bingham is particularly struck by Roth's testimony because rarely does a month go by that an employee moves out of town to Phoenix, Talent or Medford and commutes to Ashland. By NOT providing housing for a large segment of the population, we are encouraging air pollution by Increased vehicle trips out of town. It is appalling that people taking care of us cannot even live here—this alone would satisfy public need. Bingham strongly supports the project. Carr has a problem with criteria 4 in view of the number of units pending within the city limits. She is concerned about water and sewer and would like to see solutions in those areas before she would want to annex more problems Into the city. Cloer believes the application meets the criteria. He echos Bingham's remarks. This will add to the load of East Main but he has no reason to believe this would not be acceptable. Finkle also believes the application meets the criteria and Bingham's point about transportation was valid because there are trade-offs and in some ways transportation may be reduced by having people being able to live in town Instead commuting Into town. The walk from the comer of the property to Albertson's takes six minutes. The bus stop is a couple of minutes beyond, but there is reasonable transportation now. He would like Condition 3 tied to the application. Howe thinks the application meets the criteria. The Commission should address the Idea there is Intense population in this area and this is space for development that is like a node. It has commercial, recreational and this peninsula development creates a community that needs children because it has a big park and needs to have the density that would support the transportation to bring it Into the full city. By keeping this area dense around the commercial area, it will keep commercial strong and keep people on routes with major arterials and not spread out over the whole landscape in a low density mode. Howe asked to modify the Conclusions and Recommendations to site specifically the Inclusion of the street frontages (Tolman Creek and East Main right-of-ways). Howe moved to approve Planning Action 96-018 with amended Condition 2 to state: ?hat a boundary ASHLAND PLANNING COMMISSION 9 REGULAR MEETING MINUTES FEBRUARY 13, 1996 description and map be prepared by a registered land surveyor including the adjacent rights-of-way of East Main and Tolman Creek Road prior to the Council approving the annexation". Bingham seconded the motion. The motion carried with Carr casting the dissenting vote. TYPE II PUBLIC HEARING PLANNING ACTION 96-021 REQUEST FOR CONDITIONAL USE PERMIT AND SITE REVIEW TO CONSTRUCT A GENERAL OFFICE (1642 SO. FT.) WITH TWO APARTMENT UNITS ABOVE (1924 SO. FT.) A THREE FOOT, SIX INCH FRONT YARD VARIANCE IS ALSO BEING REQUESTED 563 N. MAIN STREET APPLICANT: JACK ADAMS/SAM DAVIS Site Visits and Ex Parte Contacts Site visits were made by all. Cloer talked to the contractor who was doing the sidewalk. He noted a couple of trees and wondered what would happen to them. STAFF REPORT Carr moved to continue the meeting until 11:00. The motion was seconded and approved. Knox outlined the items in the Staff Report. Staff has recommended approval of this application. There will be a five foot landscaped buffer in the rear parking area. A condition is included regarding the Installation of a fence. Knox explained that a retaining wall will be just around a portion of the spruce tree. It appears the pine and oak trees will need to be removed. FRAN ICENHOWER, designer, was available for questions. PAUL KAY, 1254 Strawberry Lane, supported the approval. Carr moved to approve PA96-021 with the addition of Condition 8 to provide adequate protection.to the spruce tree during construction. The Variance criteria were met because of unique and unusual circumstances. Giordano seconded the motion and it was unanimously approved. RE-OPENED PLANNING ACTION 96-018 (Annexation) Enter the two letters from Julie Schwartz and Al Bodin into the record. OTHER Report from TPAC Finkle said the report should be completed within two to three months. Finkle wrote an article for Lithiagraph explaining what TPAC Is doing. TPAC meetings are held the first Friday of each month at the Council Chambers at 8:00 a.m. ASHLAND PLANNING COMMISSION 10 REGULAR MEETING MINUTES FEBRUARY 13, 1996 Planning Commissioners Training Saturday, March 9, 1996 City to pay registration, meals, transportation Report on Charrette McLaughlin reported on the North Mountain charrette process that took place at the Ashland Hills Inn. ADJOURNMENT The meeting was adjourned at 11:00 p.m. ASHLAND PLANNING COMMISSION 11 REGULAR MEETING MINUTES FEBRUARY 13, 1996 ASHLAND PLANNING COMMISSION HEARINGS BOARD MINUTES. FEBRUARY 13, 1996 CALL TO ORDER The meeting was called to order by Jenifer Carr. Also present were Barbara Jarvis and Ron Bass. Staff present were Knox, Madding and Yates. APPROVAL OF MINUTES AND FINDINGS The Minutes and Findings of the January 9, 1996 Hearings Board were approved. TYPE II PUBLIC HEARINGS PLANNING ACTION 95.111 REQUEST FOR A MINOR LAND PARTITION TO DIVIDE A PARCEL INTO TWO LOTS WITH THE REAR PARCEL BEING A FLAG LOT 242 W. HERSEY STREET APPLICANT: ARNOLD AND MARY LOU GROSS Site Visits and Ex Parte Contacts Site visits were made by all. STAFF REPORT There was an opportunity to share the driveway access with the adjacent property owner. Staff is hoping that when the applicant goes through the site review process, the driveways can be consolidated. With the exception of the driveways, the requirements have been met. , Fix Condition 4 to length of the flag rather than width. PUBLIC HEARING ARNOLD GROSS had been told the driveway could go on the other side. Jarvis said it looks like the property to the east is owned by Arnold's ex-wffe. Is that developed as much as it will be developed? Gross thought she had sold off both lots and he did not think there would be any driveways. COMMISSIONERS DISCUSSION AND MOTION Jarvis moved,to approve, Bass seconded the motion and it carried unanimously. PLANNING ACTION 95-129 REQUEST FOR A CONDITIONAL USE PERMIT FOR AN ACCESSORY RESIDENTIAL UNIT TO BE LOCATED WITH THE EXISTING RESIDENCE NO EXTERIOR CHANGES ARE PROPOSED TO THE EXISTING RESIDENCE 442 HOLLY STREET APPLICANT: HOWS GREENWOOD AND MARY PAT POWER Site Visits and Ex Parte Contacts Site visits were made by all. STAFF REPORT The applicant Is requesting a CUP to make an already existing unit legal. The City feels the impacts of this unit are minimal. The application meets the criteria and Staff is recommending approval. Some letters have been received from the neighbors objecting to this accessory residential unit. This unit has been used as an apartment since approximately 1992 and the City has received no complaints. PUBLIC HEARING HOWS GREENWOOD, 35 Los Palmos Drive, San Francisco, CA 94127, said they plan to rent out the upstairs unit and reserve the other unit for themselves when they come up to take care of the property. The decided they wanted to make this unit legal. A letter was submitted by Robert Paul and signed by other neighbors. ROBERT PAUL, 386 Guthrie Street, believes that Ashland is deviating from its zoning ordinance. He thought he was buying in a residential area and this does not appear to meet Webster's definition of 'residence'. This unit will put added stress on street and curbs. He objects to this application. Jarvis explained to Paul this use is allowed under the City's Land Use Ordinance as a Conditional Use Permit. The Affordable Housing Committee encouraged these types of applications. Is there anything Paul can site where the application does not meet the criteria? DON LEWIS, 410 Guthrie, said this is one more family to generate more traffic. This does not seem fair to property owners. They are asking the Commission to reverse the approval and keep single family. LARRY KELLOGG, 415 Merrill Circle, seconded Paul and Lewis' comments. He thought it would be good to reconsider the ordinance. ELLEN SCANNELL, Guthrie, believes it is dangerous to change zoning laws in an already established neighborhood. GREENWOOD, appreciated the courtesy of those in opposition, and said she would do nothing to harm Ashland. It seemed supportive of the City's policy to go through this process. She believes the application satisfies the criteria. COMMISSIONERS DISCUSSION AND MOTION Bass explained this Is not a multi-family zone with an exception allowed for small accessory units. Anyone who purchases one of the vacant lots could build a primary residence with an accessory unit. There is a difference between this and multi-family. The Council, through extensive hearings, decided to Implement this ordinance. This type of housing is a little different than other communities because Ashland has seen a need for this type of housing. The Planning Commission cannot change the law. Their job is to make sure applications meet criteria. ASHLAND PLANNING COMMISSION 2 HEARINGS BOARD MINUTES FEBRUARY 13, 1996 CARR RE-OPENED PUBLIC HEARING Carr explained that the applicants have come forward to legitimize an existing unit. There is no attempt on the part of the Planning Commission to change any rules or dose anyone out. Those participating In a hearing have been asked to address the criteria. Madding gave the definition of a residence from the Land Use Ordinance. Does this application exceed the Impacts of the single family residential zone? COMMISSIONERS DISCUSSION AND MOTION Carr moved to approve PA95-129 with the attached conditions as it meets the criteria for a Conditional Use Permit. Jarvis seconded the motion and it was approved unanimously. PLANNING ACTION 96-023 882 B STREET ANNETTE PUGH This action has been postponed. TYPE I PLANNING ACTIONS PLANNING ACTION 96-003 REQUEST FOR A CONDITIONAL USE PERMIT TO RE-CONSTRUCT AND EXPAND A NOW CONFORMING BUILDING (SUBTERRANEAN GARAGE) 212 VISTA STREET APPLICANT: MARK REITINGER This application was approved. PLANNING ACTION 96-019 REQUEST FOR FINAL PLAN APPROVAL OF AN 18-LOT SUBDIVISION UNDER THE PERFORMANCE STANDARDS OPTION FOR THE PROPERTY 925 BELLVIEW STREET APPLICANT: HARLAN DEGROODT This application was approved. PLANNING ACTION 96-020 REQUEST FOR A SITE REVIEW FOR A 26-UNIT CONDOMINIUM COMPLEX 284 HERSEY STREET APPLICANT: EARL KING/AL TEITELBAUM This application was called up for a public hearing. ASHLAND PLANNING COMMISSION 3 HEARINGS BOARD MINUTES FEBRUARY 13,1996 PLANNING ACTION 96-022 REQUEST FOR A SITE REVIEW TO CONVERT A RESIDENCE TO THREE APARTMENT UNITS 634 IOWA STREET APPLICANT: JONATHAN LANDES This action was approved. PLANNING ACTION 96-024 REQUEST FOR A CONDITIONAL USE PERMIT TO TRANSFER THE OWNERSHIP OF A TRAVELLER'S ACCOMMODATION 295 IDAHO STREET APPLICANT: DONALD POLITIS AND DEANA LYNN This action was approved. PLANNING ACTION 95-133 REQUEST FOR A CONDITIONAL USE PERMIT FOR A ONE UNIT VACATION RENTAL (HOTEL) 391 AVERY STREET. APPLICANT: RANDY WARREN This action was approved. ADJOURNMENT The meeting was adjourned at 2:45 p.m. ASHLAND PLANNING COMMISSION 4 HEARINGS BOARD MINUTES FEBRUARY 13,1996 City of Ashland PARKS AND RECREATION COMMISSION REGULAR MEETING MINUTES February 20,1996 ATTENDANCE: Present: Pat Adams, Al Alsing, Bob Bennett, Teri Coppedge, Director Ken Mickelsen. Laurie MacGraw arrived late. Absent: None I. CALL TO ORDER Chair Coppedge called the meeting to order at 7:00 p.m. at the Department Office, 340 S. Pioneer Street. 1I. ADDITIONS OR DELETIONS TO THE AGENDA Director Mickelsen indicated that he would like to add approval to advertise for bids for new chipper under New Business. Commissioner Alsing so moved. Commissioner Adams seconded. The vote was: 4 yes - 0 no III. APPROVAL OF MINUTES A. Regular Meeting - January 29, 1996 Commissioner Adams made a motion to approve the minutes of the January 29, 1996 Regular Meeting as written. Commissioner Bennett seconded. The vote was: 4 yes - 0 no IV. REVIEW OF FINANCES A. Approval of previous month's disbursements Commissioner Adams made a motion to approve the previous month's disbursements as indicated by Payables checks #12124 - 12284 in the amount of $527,909.05 and Payroll checks #9109 - 9170 in the amount of $40,086.45. Commissioner Alsing seconded. The vote was: 4 yes - 0 no V. PUBLIC PARTICIPATION None VI. OLD BUSINESS None VII. NEW BUSINESS A. Approval of bids for mowers Commissioners reviewed a bid tabulation form for the bids received for three new mowers, one for the Parks Division and two for the golf course. Director Mickelsen indicated that staff recommended accepting the bids from Pac-West Distributing on all three mowers. In discussion, staff indicated that even though the greens mower bid Regular Meeting - February 20, 1996 Page 2 Ashland Parks and Recreation Commission Approval of bids for mowers - continued from Pac-West was slightly higher than the lowest bid that Bob Ford, Greens Superintendent, recommended the Toro mower over the John Deere because it was more compatible with our other mowers. MOTION Commissioner Adams made a motion to accept the three mower bids from Pac-West Distributing as recommended by staff. Commissioner Alsing seconded. The vote was: 5 yes - 0 no B. Approval to advertise for bids for chiooer Director Mickelsen said that purchase of a new, small chipper had been allocated in this year's budget. Superintendent Gies requested approval to advertise for a new, smaller chipper which will be able to be used on the trails in parks to get closer to the work. As it is now with the larger chipper, all the material to be chipped has to be hauled to the chipper. He indicated that the smaller chipper would be much more efficient and save man hours. MOTION Commissioner Alsing made a motion to approve advertising for bids for a chipper. Commissioner Adams seconded. The vote was: 5 yes - 0 no VIII. COMMUNICATIONS and STAFF REPORTS Chair Coppedge presented a letter she had received on behalf of the Commission from the Rogue Valley Audubon Society regarding the development of the N. Mountain Park site. Essentially the letter said that the Audubon Society would prefer to leave the "riparian areas completely undisturbed" by development. IX. UPCOMING MEETING DATE(S) and PROPOSED AGENDA ITEMS Commissioners reviewed the upcoming scheduled meeting dates: February 28th and March 5th for Study Sessions on planning for the N. Mountain Park site; March 11, 1996 for the next Regular Meeting. X. ADJOURNMENT By consensus, with no further business, Chair Coppedge adjourned the meeting. Respectfully submitted, .414) kita, Ann Benedict, Business Manager Ashland Parks and Recreation Department Monthly Building Activity Report: 01/96 Page 1 Units Value SINGLE/MULTI-FAMILY & TOURIST ACCOMODATIONS: Building: ACCESS RESIDENTIAL UNIT 1 32, 589 ADDENDUM TO #9512027 1 300 ADDENDUM TO #9512044 1 7, 000 ADDENDUM TO 9506041 1 40,555 ADDITION 3 99, 055 CONV GAR TO RES ACC UNIT 1 12,500 CONV GARAGE TO ACCESS UNT 1 10, 000 CONVERT GARAGE TO FAM RM 1 10, 000 DECK 1 2,500 DEMOLITION/BASEMENT WALL 1 0 FENCE 2 3,400 FOUNDATION (EXISTING SFR) 1 2,500 GARAGE 1 21, 086 GARAGE/SHOP 1 23 ,000 GRADING & EXCAVATION 1 500 INTERIOR DEMOLITION 1 350 PARTITION WALL 1 135 REBUILD SHED 1 2,700 REMODEL 1 5,000 REMODEL & ADDITION 2 112,439 REMOVE WALL, INSTALL DOOR 1 5, 000 SFR 3 280, 515 Subtotal: $ 671,124 Electrical: ADD 3 BR CIR FOR PORCH 1 700 ALARM SYSTEM 4 5,693 CHANGE SERVICE 1 250 SERVICE CHANGE 2 1,200 Subtotal: $ 7,843 Mechanical: ADD FIREPLACE 1 0 GAS LINE/2 KILNS 1 100 GAS LINE/FURNACE/l BR CIR 1 2,800 GAS LINE/FURNACE/2 BR CIR 1 3,623 GAS LINE/FURNACE/AC 1 6,461 GAS LINE/GAS FURNACE 2 5,858 Monthly Building Activity Report: 01/96 Page 2 # Units Value SINGLE/MULTI-FAMILY & TOURIST ACCOMODATIONS: Mechanical: GAS LINE/GAS STOVE 1 500 GAS LINE/WATER HEATER 1 200 WOODSTOVE 1 1, 500 Subtotal: $ 21,042 Plumbing: BACKFLOW DEVICE 1 200 IRRIGATION 1 350 REPLACE SEWER LINE 1 610 REPLACE WATER HEATER 1 450 SEWER LINE 1 150 WATER HEATER 1 600 WATER LINE 1 600 Subtotal: $ 2 ,960 ***Total: $ 702,969 COMMERCIAL: Building: INT. SPRINKLER SYS. 1 83 , 000 INTERIOR REMODEL 1 1,500 REMODEL KITCHEN 1 11,730 REROOF COPPER SKILLET 1 8, 155 RETAIL/MULTIFAMILY UNITS 1 275,000 Subtotal: $ 379,385 Electrical: ADD 3 PHASE SERVICE 1 850 ALARM SYSTEM 2 865 ALTERATION OF 1 BR CIR 1 200 INSTALL TRAFFIC SIGNAL 1 100 LIGHTING RETROFIT 1 0 LIGHTING RETROFIT-LIBRARY 1 387,437 Subtotal: $ 389,452 Plumbing: REPLACE HOLDING TANK 1 700 Monthly Building Activity Report: 01/96 Page 3 g Units Value COMMERCIAL: Plumbing: Subtotal: $ 700 ***Total: $ 769, 537 Total this month: 66 $ 1, 472,506 Total this month last year: 80 $ 2, 894,546 Total year to date: 579 $14, 830,308 Total last year: 580 $12, 501,544 This month This month This year last year Total Fees: 15,485 34,268 154,313 Total Inspections: 445 444 3445 ' NEW CONSTRUCTION: 1/96 RESIDENTIAL PAGE NO. 1 03/04/96 ADDRESS #UNITS CONTRACTOR VALUATION ** ACCESS RESIDENTIAL UNIT 955 TOLMAN CREEK RD ADAMS CONSTRUCTION 32589 . 00 ** Subtotal ** 32589 . 00 ** FENCE 285 RANDY ST EAGLE CONSTRUCTION 2400.00 ** Subtotal ** 2400. 00 ** GARAGE 125 SCENIC DR OWNER 21086. 00 ** Subtotal ** 21086. 00 ** GARAGE/SHOP 550 TUCKER ST WILSON, WALLACE 23000. 00 ** Subtotal ** 23000. 00 ** SFR 481 PARKSIDE DR ASHER, STEVEN DBA ASHER 107960.00 HOMES 957 TOLMAN CREEK RD ADAMS CONSTRUCTION 91360. 00 1258 ROSE IN BEAR CREEK CONSTRUCTION 81195. 28 ** Subtotal ** 280515.28 *** Total *** 359590. 28 NEW CONSTRUCTION: 1/96 COMMERCIAL PAGE NO. 1 03/04/96 ADDRESS #UNITS CONTRACTOR VALUATION ** RETAIL/MULTIFAMILY UNITS 645 A ST OWNER 275000. 00 ** Subtotal ** 275000. 00 ** INSTALL TRAFFIC SIGNAL 601 NORTH MAIN ST SCHOOLHOUSE R ELECTRIC - 100. 00 EGER CONST ** Subtotal ** 100: 00 *** Total *** 275100.00 CF ??rock March 11, 1996 Mayor and City Council raY-m: James H. Olson, Acting Public Works Director p%Ahjpj& February Monthly Report Attached are the detailed reports from Fleet Maintenance, Street, Water Quality and Engineering Divisions: ACTIVITY SUMMARY AND COMPARISON Activity 02/96 02/95 02/90 Equipment work Orders 98 79 58 Miles of Street Swept 446 303 570 Water Meters/Services (new & 25 27 29 replaced) Utility Locates 96 58 55 Drinking Water Treated 56 MG* 58 MG* 34 MG* Wastewater Treated 73 MG* 57 MG* 58 MG* Sewer Cleaned 20,288 19,107 Sewer Inspected with Television (—m being -P&imd) 0** Engineering Active Projects 36 30 21 Engineering 6 5 5 Subdivisions/Partitions Engineering Permits Issued 35 42 4 *Million Gallons **Not sn activity this year cc: Public Works supervisor (c:lpvlmmwpM1po) r Water Quality S: Monthly Report . February 1996 ...�.... The following is a report of the collective activities of various Subdivisions of the Water Quality Division. This report concerns only the significant activity within these divisions. WATER: Leaks: Repaired one leak in City owned water mains and five leaks in customer service, two of which were caused by Contractors. Repaired two Lithia leaks. Repaired leak at Clay Street in vault. Meters: Installed ten 3/4" meters with hand valves. Changed out seven 3/4" meters and one 1" meter. Fire Hydrants: Repaired fire hydrant that broke at Main and Grant when we tried to use. Relocated fire hydrant at N. Main in new sidewalk area of the new highway widening project. Services: Installed six new 3/4" water services, and one new 2" water service. Relocated services on Normal due to storm drain project. Replaced two yokes on services to update system. Mains: Finished 6" water line on Alta, chlorinated, tied it in and placed into service. Tied in 200' of 12" main line at East Main, disinfected and put it into service. Cut in two 4" valves on Pioneer. Raised six valve boots to grades at various locations. Pump Stations: Performed weekly inspection and maintenance on four booster pump stations. Misc: Delivered fifteen sets of meter boxes to Parkview Subdivision for Contractor to set. Flushed water line on Plaza Avenue. SEWER: Repairs: Made repairs to five sanitary service lines/mains. Responded to five service calls. Installations: Installed one 4" sanitary sewer service. Maintenance: Jet rodded 20,288 feet of various sized sanitary sewer mains, using 44,500 gallons of water. Responded to one main line plug. Main line: Replaced 1020' of City sewer mains at Grant Street and also Maple Street. TREATMENT FACILITIES: The Water Treatment Plant treated 56.085 million gallons of drinldng water for our community, and the Water Pollution Control Facility treated 73.15 million gallons of water. MISCELLANEOUS: There were 96 requests for location of water and sewer utilities during the past month. City of Ashland Fleet Maintenance February 1996 k PardBii � " '� Monthly Report Three mechanics completed work on 98 work orders on various types of City equipment and vehicles. With the new numbering system in effect, work orders will no longer be reported on an individual Department or Division. The emergency generators at City Hall and the Civic Center were manually tested on a weekly basis. I and M certificates issued for the month: 0 (cAstrea\fleafeb.96) Street Division February 1996 Monthly Report SWEEPER: Swept 446.4 miles of streets. Collected 298 yards of debris. Responded to 96 utility location requests. Graded several streets and alleys. Patched pot-holes and sunken services. Hauled 230 yards of spoil from "B" Street yard to dump site. Hauled 10 yards. of sand/gravel mix from plant to "B" Street yard. Hooked up 2 additional snow removal rigs. Measured the length and width of the up coming re-surfacing list. Began major clean-up and re-arrangement of the "B" Street yard by hauling 925 yards of cinders up to our storage yard on Glenview Drive. Prepared for patching: New curb on Laurel above North Main, Normal Avenue, and new Handi-cap ramps on East Main. STORM DRAINS: Continued Normal Avenue storm drain project: See January report for details. Flushed and/or rodded several storm drain systems. Cleaned off catch basin grates. Cleaned out 0 catch basins. Replaced the standard catch basin with a curb inlet basin for better drainage in the Cul-de-sac on Fernwood. Cleaned the ditch on East Main by the Railroad tracks. Also cleaned the ditches on Glenview Dr. and the road up to our concrete pit. Placed camera in storm drain on Glenwood Drive and on Mary Jane. Pulled (cleaned) the ditches on the dirt section of Elkader. Replaced 330 feet of collapsed 8 inch concrete storm drain with 12 inch P.V.C. pipe on upper Church between Almond and Scenic Drive. Repaired the catch basin at 1500 Oregon Street. Cleaned the drainage ditch along the Railroad tracks on the west side of Walker. SIGNS and PAINT: Installed a 40 mph sign and post east bound at the City Limits on East Main. Re-set the "YIELD" sign on Pioneer at "A" Street. Installed a 30 mph sign west bound on East Main at Walker Avenue. Made "NO PARKING BEYOND THIS POINT" sign for the Parks Department. Replaced the street sign and post on Idaho at Iowa. Put up all "COMMERCIAL BUS ONLY" parking signs. Made up 10 street signs on posts for the new Mountain Meadows development on North Mountain Avenue. Installed 2 "NEIGHBORHOOD WATCH" signs: One on Parker at Walker, facing Walker and one on Lit Way at Ashland Street, facing Ashland Street. Replaced the street signs at Garden Way/Sunset and at Harmony Lane/Siskiyou. Stenciled 36 new traffic cones for the paint crew. Painted the curb yellow on Jefferson by the Forest Service yard. Installed the 4 hour parking signs in the following parking lots: 2nd Street, Lithia Way, Hargadine and Pioneer. Replaced the street signs at Lit Way/Ashland and Siskiyou/Wightman. Installed a 30 mph sign on Tolman below Albertsons. Repaired the 30 mph sign on Tolman by Bi-Mart. Miscellaneous: Hauled 30 yards of top soil from Hilton Fuel in Medford. Picked up 12 rental barricades from Ashland Rental. Installed "CAUTION FENCE" on the Loop Road below Morton Street along sunken area. Picked up a fallen tree on the Loop Road. Loaded old toilets into dumpster at "B" Street yard. Stripped snow removal equipment from one rig. Crew attended a "JOB DESCRIPTION" meeting. Back-filled 5 new handi-cap ramps on East Main. Removed 2 trees from the drainage ditch on Shamrock Lane. Returned 24 barricades to Ashland Rental. Removed and re-poured 5 ft. of the alley approach off Euclid above Altamont. Ground down a high place in the sidewalk on East Main at South Pioneer. Cleaned the bike path on Siskiyou between Harmony Lane and Terra. Began clearing the vegetation from the creek along the run-way at the airport. Cleaned up a paint spill on Manzanita at Scenic Drive. Helped in shop when needed. Cleaned up equipment and facilities on a weekly basis. Held monthly safety meeting. ENGINEERING DIVISION MONTHLY REPORT FOR: February, 1996 1. Issued 18 Street Excavation permits. 2. Issued 2 Miscellaneous Construction permits. 3. Issued 4 Address Change or Assignment forms. 4. Responded to 15 Certificates of Occupancy reviews. 5. Completed 9 Pre-applications for Planning Actions. 6. Completed 10 "One-Stop" permit forms. 7. Performed field and office checks on 6 partition plats & subdivision plats. 8. Conducted 6 traffic safety site inspections. 9. Attended Traffic Safety Commission; Forest Commission; Bicycle Commission; and Airport Commission meetings. 10. Updated City Transportation plan map. 11. Updated City base map. 12. Performed the following work on the proposed Fordyce Street improvement: a. Completed preliminary design map. b. Prepared list and map of proposed assessment district composition. C. Estimated cost of improvement. d. Computed proposed assessment rates. 13. Completed preparation of departmental budget. 14. Prepared and mailed notice of public hearing to owners in the Tolman Creek Road improvement district. Responded to numerous requests for information. 15. Compiled motor vehicle accident reports for the Police Department. 16. Updated "as-built" maps for the current Airport improvement project. PAGE 1-(c_mgbcee__wy RpQ 17. Inspected construction of North Mountain Avenue. 18. Prepared plans for improvements to a hangar at the Airport. 19. Provided AUTOCAD map and/or drawings for the following departments: a. Traffic Safety Commission (2) b. Parks Department (1) C. Finance Department (9) d. Water Department (1) e. Miscellaneous (8) f. Airport Commission (6) g. Planning Department (6) h. Street Division (2) 20. Updated traffic accident data base. 21. Attended monthly Rogue Basin Utility Coordinating Council meeting in Medford. 22. Performed the following work on the Water Treatment Plant Improvement Project: a. Inspected contract work. b. Prepared progress payment to Contractor and Consulting Engineer. C. Attended monthly progress meeting. d. Approved progress payment No. 8. e. Approved contract Change Order No. 8. 23. Performed the following work on the Indiana Street re-alignment project. a. Prepared map of proposed changes. b. Mapped locations of existing traffic lights. C. Provided information to Oregon Department of Transportation for estimate of costs. 24. Performed the following work on the 1995 Miscellaneous Concrete Project: a. Inspected work performed by contractor. b. Computed quantities. c. Prepared progress payment No. 2. 25. Performed the following work pertaining to Mountain Meadows Subdivision: a. Prepared interim progress payment authorizations. b. Inspected work performed by contractor. 26. Attended Bear Creek Water Quality Advisory Meeting in Medford. 27. Performed the following work on the Strawberry Lane land partition. a. Prepared final partition plat and acquired all necessary signatures. b. Revised parcel description. C. Met with title company for escrow closing. PAGE 2-(, 4in + wy.RCn 28. Performed the following work pertaining to the property at Maple and North Main Street: a. Met with owners and Oregon Department of Transportation personnel at the site. b. Discussed options to save the Spruce tree on the site. C. Surveyed locations of tree and proposed improvements. d. Prepared easement. 29. Prepared a map of the Fire Station floor plans. 30. Surveyed rights-of way of First, Second and "B" Streets and determined right-of-way boundary for the alley north of the Post Office. 31. Operated traffic counts at various intersections. 32. Reviewed plans of the Mountain Vista Subdivision. 33. Staff for Airport, Bicycle, Forest Commission as usual: Agendas, packets, staffing meeting, tracking/completing background work. 34. Re-set quarter section corner at Sunnyview and Orchard Streets and filed survey. 35. Notified City staff of upcoming construction of traffic signal at Walker and Siskiyou Boulevard. 36. Performed the following work regarding the Wastewater Treatment Plant improvements: a. Received proposals for a wetlands demonstration project. b. Arranged for test holes to be dug on the proposed spray irrigation property. C. Issued purchase order for aerial photography and mapping of spray irrigation site. PAGE 3-(,:mg twY.RVU ASHLAND POLICE DEPARTMENT Linda Hoggatt, Editor MONTHLY REPORT FOR FEBRUARY, 1996 Vol. 1, No. 1 WELCOME...we are Everyone in the valley is a "buzz" changing again. In an effort to over our new trading cards showing give the Mayor and City Council a police officers and employees as a more inside view of the Police part of the community and as Department, we have changed our someone approachable. The article reporting format. Please let us know read......Medford will be next". how you like this new style. Linda REORGANIZATION...and EVERYONE HAS A VOICE, change WITHIN THE LAW February 7th, demonstrators, in an < NEW DETECTIVE attempt to show their contempt for SCHOOL RESOURCE OFFICER Randy Snow has been named to fill the logging being down in the old PLANNED a third detective position. The growth timber of area of Howard A grant proposal has been position created as a result of Prairie, chained and handcuffed completed and submitted to the reorganization when Captain themselves to a log truck. During Federal Government for funding for Barnard retirement the course of the demonstration a School Resource Officer (SRO). several people laid in the roadway The SRO will be a partnership Randy has been an officer with and blocked the truck while others agreement with the School District Ashland for 15 years, has 8 years chained themselves to it and and the Police Department to previous experience in the Detective climbed atop, jumping on the hood provide an officer on the High Division and has spent 4 years on and roof of the cab. School and Middle School special assignment with the campuses. Jackson County Narcotics With assistance from OSP, JCSO Enforcement Team (JACNET). His and others, five adults and 8 The Grant, if approved, will be for a position is semi-permanent and he juveniles were cited for disorderly three year period with the School will begin working back in conduct at the entrance to District and Police Departments investigation March 25th. Crowman Corporation on Mistletoe picking up the costs not covered by Road. We received many the grant. (50% or 1/4 each) < LEAD POLICE OFFICER compliments on how we handled NAMED the incident. Anytime a The SRO will be a resource officer Lead Police Officers are officers demonstration of this type can be for the students in someone they who wish to take on some handled without injury (and minimal can talk to and someone they know, supervisory responsibilities in the damage to property) it is a a resource for the teachers in absence of the Sergeants and learn successful operation. someone who can answer legal more about managing personnel. questions and make suggestions in They apply and are interviewed by YOUTH DIVERSION dealing with "at risk" students, and the supervising Sergeants. Officer PROGRAM CONTINUES TO will also be involved in after school Loren Deffenbaugh was chosen to GROW. activities. fill one such position vacated with In an effort to give the Council and the reassignment of Randy Snow. Mayor a more in-depth look into the We look forward to this partnership Youth Diversion Program other than between District 5 and APD! CRIME SUPPRESSION a brief synopsis of the monthly STRATEGIES..... activities, attached for February, is a TRADING CARDS ARE A As mentioned previously Ashland full report of the YDO activities. HIT...EVEN WITH THE has been experiencing an increase in MEDIA! crimes of shoplifting, bicycle thefts An article appeared in Bill Varble's and car clouts. In an attempt to curb column of the Medford Mail Tribune these activities and educate the making comment on the new public on how better to protect Ashland Police Trading Cards. themselves more aggressive action will be taken by APO it KIRK. CROMWELL ASHLAND'S NEWEST POLICE TRAINING REQUESTS....KEEP IT UP! Crime preventions classes are not OFFICER..... only held for the public but we Kirk is a long time Rogue Valley resident. He is a SOSC graduate with a B.A. assist the College where necessary. in Criminology,was a D.A.R.E. Officer with the U.S.Army and is engaged to a Officer Savage participated in a Medford Police Officer. Criminal Justice Class for Professor Kirk's family has been in the Rogue valley since 1976 and one of his brothers Sim's on Community Policing. is the owner of Rosario's Restaurant on the Jacksonville Highway. Kirk is currently assigned to swing shift and will be attending the Police Employees of Klamath 1st Federal Academy in Monmouth in March. were given a class on check Fraud and downtown merchants of Ashland will receive not only that This department was able to make class but an additional one on < Theft prevention classes three major arrests, solving Shoplifting in March. < Letters to visiting school numerous cases of motor vehicle groups advising of city theft and vandalism with their STATISTICS FOR FEBRUARY ordinances and policies reporting of unusual circumstances February Part I crimes were down regarding shoplifting and crimes in progress. 18.4% from its comparative, < Advising bike shops of February 1995 (129-158). In the thefts to get assistance in A citizen reported juveniles first two months of 1995 Part I recovering missing property vandalizing a vehicle and quick crimes were up 6% as compared to response by officers resulted in the the first two months of 1996 where CITIZEN COMPLAINTS arrest of two juveniles and recovery it is down 18.4%. If this is a trend, Recently we were notified by a of a stolen bicycle and stereo it's one we are HOT to keep up. citizen that there was a need for speakers. Attached is a breakdown of Part I officers to assist citizens who sign a crimes for February 1996. complaint and must appear in Court. The very next day in quick In the past an officer only testified succession several calls came in The communications center received on those cases where they reporting unlawful entry into a 3439 telephone calls in February, of witnessed the crime taking place. If motor vehicle. Officer Randy Snow, that, 419 were 9-1-1 calls. they did not, the citizen signing the on patrol, located a suspicious complaint was responsible for vehicle in the vicinity of the CALLS FOR SERVICE handling the prosecution in court numerous calls and observed the Feb 95 Feb 96 should the suspect plead not guilty. passenger of the car stopping and Police 818 766 This policy left the "good spirited" checking out parked vehicles. A Fire 11 13 citizen in an uncomfortable position stop of the suspect and vehicle Medical 55 72 given that the courtroom was not a resulted in arrests of 4 counts of Auto aid 0 3 experience they have frequently Unlawful entry of a motor vehicle, Ambulance 64 63 had. theft and criminal mischief. 911 calls 460 419 Pass off 34 24 In order to assist, we have set in A few days later, quick response by place a policy whereby the officer Officer Selby on a call of juveniles CONGRATULATIONS....IYs a handling the case will appear in shooting a BB gun led to the arrest GIRL... court as a resource for the of a juvenile for shooting windows complainant, and assist by asking out of 16 additional vehicles. The those questions leading up to the estimated damage in this case is citizen's involvement and then $3,000. The juvenile was referred having the citizen testify for to Jackson County Juvenile themselves. We hope this policy Department. will make ensure that citizens stepping forward to assist law Since August of 1995 we have enforcement do not feel like they responded to 144 reported car have been left out on a limb once clouts, the majority of which they sign the complaint. resulted in property being stolen Our very own Jeri Pryor, Clerk from vehicles and in some cases Dispatcher for communications, had FLASH... just for vandalism to the vehicle. a baby Girl, Cierra Siovhan on Speedy response pays off! Everyone's assistance in reporting February 28th, at almost HIGH The citizens of Ashland should be crime helps stop crime...or as NOON. congratulated McGruff would say, AHelps take a for their Bite out of Crime!@ Jeri, Ryan and Cierra are all doing involvement in fine. Cierra weighed in at 8 lb 4 oz their and was born at our very own ACH. community. ASHLAND POLICE DEPARTMENT PLCIOUIR CREATED: CONSOLIDATED INCIDENT REPORT 3/01196 13:02:24 FEBRUARY 1996 CLASSIFICATION t REPORTED OFFENSES t + CASES CLEARED + + CLEARENCE RATES t + NO. OF ARREST CHARGES t OF OFFENSES RPTD UNFND ACTUAL ACTUAL % CHANGE THIS THIS THIS LAST YEAR TO THIS THIS LAST THIS THIS LAST THIS MONTH YEAR TO DATE MONTH MONTH YTD YTD DATE MONTH YTD YTD MONTH YID YTD JUV ADULT TOTAL JU'J ADULT PART I CRIMINAL HOMICIDE MURDER MANSLAUGHTER NECL HOMICIDE JUST HOMICIDE RAPE 3 - 100.0 % 'r_ 66.7 % ROBBERY 1 3 3 2 i 66.7 % 33.3 X 2 AGGRAVATED ASLT 1 1 2 - 50,0 % 1 1 1 100.0 % 100.0 X 50.0 % 2 c 2 INTiMiDATE"OTHER 2 1 1 1 1 I l :00.0 % iO4.0 % 100.4 % 6 6 6 STALKER 1 BURGLARY RESIDENCE 10 20 IU 100.4 % 2 2 2 20.0 % 10.0 % 20.0 » 2 1 3 2 1 NON-RESIDENCE 3 14U.0 % LARCENY/THEFT SHOPLIFTING 17 1 25 29 13.8 % 11 18 24 68.8 % 72.0 % 82,8 » 4 9 13 12 11 THEFT FROM MV 12 14 27 - 48,2 % 1 3.7 % 5 MV PARTS-ACCESS 12 19 3 + 533.3 % 1 1 1 8.3 % 5.3 % 33.3 BiCKLE THEFT 6 B i6 54,4 S?.5 % 6.3 % I 1 THEFT FRDN BLDG 2 6 17 - 64.7 % a 54.0 % 11.8 % l 1 4 1 OTHER THEFTS 12 3 25 37 - 32.4 % 2 3 8.0 % B.i % 3 3 3 3 MOTOR VEH THEFT 2 1 5 6 - 16.7 % 1 l 1 100.0 % 20.0 % 16.7 % 6 6 - 6 ARSON I i 1 100.4 X PART I TOTAL 77 6 129 15B - 1814 % 18 33 40 25.4 % 25.6 X 25,3 % 13 22 35 24 35 0 0 m 1155 E. MAIN ST. ASHLAND,OREGON 97520 Phone(503)462-5211 e , 0 oFpeeiA� 4RTME Jan Janssen, M.S. GARY E.BROWN Ashland Youth Diversion Program Chief of Po A.Y.D. Counselor lice (503)46 8-2211 February 29, 1996 A report from the desk of Jan Janssen, Youth Diversion Officer for the month of February 1996 Looking over my appointment book for the month of February, I am struck by the sheer number of entries. This has been one of the busiest months that I can remember: from working with first time offender kids and their families, to offering support and encouragement to a student from Ashland High School as she develops her senior project on Bulimia, to gathering a group of high school students together so that they can offer their views on life to a Tidings reporter, to guiding both Peer Juries to a better understanding of the kind use of power, to sitting as part of an interview panel in the community of Cottage Grove in order for them to hire a full time person to oversee their Peer Jury youth, to gathering another group of youth offenders together to offer the adult mediators of CDRC a chance to step outside of their jud gments around "what offenders look like and who they are, -' to speaking to the ACE classroom on the reality of Measure 11, to speaking to Vic Sims classroom on "What a Youth Diversion Officer Does, " to speaking to the Senior group at the Methodist Church on "How it is different for kids today. " WHEW! This month has seen a total of 17 new cases, bringing the total number of kids that I am following to forty-two. The following crimes were committed: Theft III, Criminal Trespass II, Possession of Less than an Ounce of Marijuana, Curfew, Possession of Tobacco, Illegal Possession of Fireworks, and the Carrying of a Concealed weapon. I have some underlying fear that I will reach a point where, due to the sheer number of kids and my limited time frame, real service to the kids will suffer. My challenge is to make sure that I continue to give each individual the best consideration and concern that I can. I continue to be so proud of the way that both the middle school and the high school Peer Juries are working. Frankly, it is such an interesting process-- the more we get involved in it, the more confusing and fascinating it becomes. I have come to rely on the kids and their abilities in regard to fair sentencing. I want to publicly acknowledge David Schieber, our resident attorney, as an important force--both educationally and compassionately. David helps to guide the kids and challenges them with hypothetical questions and comments. I also want to thank Renee Kiely, who has given of her time to act as a kind of Peer Jury "room mother" by furnishing snacks to the kids and by offering her time keeping skills, and willingness to answer questions during their deliberation times. We recently heard a case that involved a high school student who was charged with Possession of Marijuana. One of the consequences that the jury deemed appropriate was to mandate him to work as one of the DARE role model kids. Due to the fact that role model kids tend to have never tried drugs, this particular "bending" of the rules is, in my mind, a thoughtful and innovative approach. It is hoped that this kid will be able to offer his experiences, along with his newfelt committment, to not use drugs. His reasons for his change of heart and his story, I think, will prove helpful to other younger kids. To close, one of my richest moments this month was when one of the girls that I had met through her $-offender" sister called to ask my advice. Hers is a complicated series of emotional issues and this young woman told me that, in order to live with herself, she had to tell the truth in an upcoming court session. She asked me how to proceed and, after asking her some simple questions, she had decided what she needed to do that was best for her. I saw her at the Varsity Theatre, Saturday night, and she came over and gave me a hug. She thanked me for my help and filled me in on what was likely to happen next. We sat as two colleagues, respectful and grateful for the other. I thought, later, how fortunate I am to have this opportunity to work with the future citizens of Ashland, and how much I like who they are turning out to be. jJn shes, s n, You th Diversion Officer lice Department Monthly Totals February 1996 CATEGORY = NumberMme Percentage REFERRALS First Time 17 10.53% Second Time 1 5.26% Other 1 5.26% Total Referrals 0 21.05% Referred by APD 18 94.749 Referred by JCJD 0 0.00% Referred by Parent 1 5.26% Referred by School 0 0.00% Referred by Other 0 0.00% OFFENSES Theft III 2 Possession Less Oz. 0 CM III 3 CM II 2 Crim.Tress II 6 Multiple Charges 4 (Per Month) CASES OPENED 17 N/A CASES CLOSED 5 N/A N/A No.OF CONTACTS 183 N/A RECIDIVISM FTO Comp.Prog FTO <6mo 2 FTO >6mo 1 FTO UTL 1 STO Comp Prog STO <6mo STO >6mo 0 STO UTL 1 Other 4.76% TTL RECIDIVISM% (Programs Inception) TIME SUMMARY Direct Service 79 43.89% Administrative 62.75 34.86% Consultation 11.5 6.39% Training 12.75 7.08% Other 14 7.78% Total Time 180 100.00% CITY ATTORNEY CITY OF ASHLAND 20 EAST MAIN STREET (541) 482-3211, EXT. 59 MEMORANDUM March 14, 1996 To: Mayor and City Council From: Paul Nolte Subject: Easement from Lloyd Haines The Water Street public parking lot along Ashland Creek was improved several years ago. Recently it was discovered that part of the lot was constructed on Lloyd Haines' property. The lot is separated from the adjoining Haines project by Ashland Creek. (See the attached map.) When Haines discovered the encroachment he approached the city and offered to permit the city to continue to use the lot in exchange for his adjoining project being credited with parking spaces. The attached easement reflects such an agreement. The easement has been reviewed by the planning department which has confirmed that it complies with the approval of the Haines development. The easement area consists of approximately 748 square feet. Attachments (p:dei(y%cn-heine.am4 oa JO, as°J o f or Boo 3 4? +r- ,t0. ._. ryn 44 ��aa' vJ ,.\ des s 'r � t Mry Z9J J �yBir,9.- DYE rJ� � PARCPL 0 ,pd ?9' - - 61. 77.769.3 Sq.Ff. � 4. sUl��cd1.�1j4 ) ,-00 t0\\ N64'28'05'W d f /l1,1aj33,,P�•n i 16.69' Jdd� Lot Mry ° PARCEL I / `� O 1 0 SLOf�It LA3E1 21,654.03 Sq.Ft.$ I p / / N6427.38-W , N25'32'22"E " ,. / H0. 8.61' — e.oe' .� / 1062 E. Jt N6t'27'38"W =� 8.45' _ X25'32'22-E R h� n °/ 8 BY: DARREL[ N t 9-27-38-W 1 5.10' yry ;� SCALE: 1 Inc 7.04'8•`, �_ �� /y BAS'S OF BEi ry � at o0, s - centerline S HELMAN irrigation ditch i rt (to bi relocated) Ouerhidd Power Line' r u NAZ*6doh}r�M N24.41'E (Power 1{iii to oreinovsdJ 75.5' r /•� ry yry ti PUE – ppE 90' Aat e ro JyOTS: ' IN17�lL POINT per Vollu�me 436 Pape 373 ) p0 D. AfaMohan A,rd Jackson Courtly Deed Records /l •b Aaeq 6er•rc– pesetrae:o :w/b+•ass wash H45'06'E k�69°y� F. 141•46�r _ Dead Dap , 55.7' C \ h,0.J4' I 'l� i SURVEYORS CERTIFICATE: 7Jdd� JdS Y4 ij,. F I Darrell L. Huck, a duty Rsplsfsrsd Surw O' �Op 7Je dd f1 n correctly represents a survey made by me anc 'yz•C� h A. following Is an accurate description of the pare RCLt L 7,} mow► adty JJ� / / Be Inning of the Northwest 'corner of Block 14 to the Official map of said City-adoptsd Noreml .34 3q.Fi. .3 / Z$, / of the Easterly right–of–way fine of Heiman Sfre .63. `�j 1. , 1 �y I / known as Facto Street) In sold City; thence, r 293.34 hef to }the W sfiri rlghf-of-way line c d tie ti �3 p j Al 23'47'07' Wait 331.6 het to the No.lheaef cot O �'/ no u +t BT 'y of Dud Records in told Jackson County; fhanee, y ti 1� 0e 61$ p}' 68.14 feet to the Northwest corner thereof; lhsnc + 4 4) dean 5 p tract, South 35'48'22" Wait 139.43 feel to the {�O sib• 6 d •�A• gb ! ! righl–ol–way Ilni, along the are of a 389.10 to which biers North 66'11'04" West 37.61 fi � ¢ 1\ 47.67 toot to lhs 5oufheait corner of that fraot d,0 4' In iaid Jackson County thence, along 19i tailei J1j f? ? ti angle point; thenci. North 21-07'22 Ecsf 4 e 0. �� ` '� the Northerly Ifni of said tract, North 64.'37'" fJ Nd o urrte E bilnp on the Easlerly right–of–way UK of H+ d Q �' \'rte dD1 4� 3 25'32'22" East 361.23 test to the PoW of eeyl _ 6 - 05.3.10' 35'57" En Insert R = 393.10' .1o' 'Statlon L = 39.24'`` 13. 11+115.76 LC = N66'07'2 "W 6'fI'04•W \ 39.22' .37.91' 7RAN T PAGE RECORDING REQUIREMENTS PER ORS 05.234 NAME OION: Parkin easement NAME O Grantor: Lloyd M. Haines Grantee: AshlanldtyOre on DOCUMETURNED TO: 20 East Main,tAshland, OR 975 0 TRUE A CONSIDERATION: As stated in documet. UNTIL A REQUESTED, SEND Lloyd . Hain s, Attorndy at L w,TAX STAO: Ashland, OR 9750 1. Grant of easement. The above named Grantor grants to the City of Ashland, Oregon, 'Grantee," a perpetual exclusive easement to construct, reconstruct, install, use, operate and maintain public parking red to n)this easement upon greement)asothe 'easement area.the attached Exhibit A and 2. Consideration credit for Darking spaces. For the required off-street parking requirements imposed in the Grantor's adjoining development east across Ashland Creek pursuant to the land use approval by the City of Ashland in planning action #91-099, the City of Ashland shall credit Grantor with four off-street parking spaces, including one fully accessible space, and Grantor, his invitees, employees and agents, shall be permitted to use these four parking spaces in conjunction with use by the public. 3. Maintenano costs. The cost of area for the purposes descr bed n paragraph one above shall be bome exclusively by Grantee. 4. Indemnification. To the extent permitted by the Oregon Constitution and the City of Ashland charter, Grantee shall, within the limits of the Oregon Tort Claims Act, indemnify Grantor against any liability gfor damage to fife or property arising from the use of the easement area as for public wrongful acts of the Grantor be orthel employees or age is of Grantor.such liability arising out of the 5. Termination. This easement shall lapse and terminate at such time as Grantee fails to use the easement area for parking and driveway purposes. 6. Prior Encumbrances. This easement is granted subject t I prior eas ments or encumbrances of record. OR: State of Oregon, County of Jackson This instrument was acknowledged before me on pA2,..L 1996, by , fl OFFICIAL SEAL M MICHAEL DOYLE O a u I n NOTARY PUBLIC-OREGON y C mmisslon expires: I�yli� COMMISSION NO. 049833 MY COMMISS108 EXPIRES DEC.29.1899 EASEMENT (p:r..Ahain«..) EXHIBIT A Commencing at the Southeast corner of PARCEL 3 of Partition Plat filed for record October 18, 1995 and recorded as Partition Plat No. P-77-1995 (Index Volume 6, Page 77) of the records of Jackson County, Oregon and is on file in the Office of the Jackson County Surveyor as No. 14698; thence, along the Easterly boundary of Parcel 2 of said Partition Plat, South 230 471 07" West 87.85 feet to the POINT OF BEGINNING; thence, continue South 230 471 0711 West 58.77 feet to the Northeast corner of that tract of land described in Volume 67, Page 515 of Deed Records in said Jackson County; thence, along the North line of said tract, North 580 491 5311 West 25.44 feet; thence, leaving said North -line, North 480 131 5711 East 60.97 feet to the Point of Beginning. ( REGls7 F.R ED PR0FES1 IAL LAND SURVEYOR 1_.� OREGON f kVL89 I.1981 DARRELL l HUCK 1071 Darrell L. Huck L. S. 2023 - Oregon Expires 6/30/97 Hoffbuhr & Associates, Inc. Haines Parcel 2 - Encroach November 2, 1995 (hain2enc.dlh) ° As1ttrtbXitePttx#mexr# \ o 1155 E. MAIN ST. ASHLAND,OREGON 97520 Phone(503)482-5211 <ti 0 T ApTME ® March 1, 1996 GARY E.BROWN Chief of Police TO : Mayor and Council FROM: Gary E. Brown, Chief of Police SUBJECT: Liquor License Application Application has been received from Paula and Robert George and Gina and Kevin George dba\ South Star Oil for a LIQUOR license, for an ESTABLISHMENT located at 2495 Ashland Street, Ashland. A background investigation has been completed on the applicant and approval of this application is recommended. GARY BROWN CHIEF OF POLICE MC:kmh C I T Y O F A S H L A N D C I T Y H A L L ASHLAND,OREGON 97520 telephone(code 503)QZ3211 March 14, 1996 TO: Mayor, Council Members FROM: Barbara Christensen, City Recorder/Treasurer RE: Liquor License Renewals Please allow blanket approval for current liquor license renewals. A review by the City of Ashland Police Department has shown nothing which would prohibit the renewal of any current liquor licenses. Thank you. of Asry' APmorandum fbOt� March 15, 1996 Mayor and City Council rum: James H. Olson, Acting Public Works Director p�$12IIjPtf: Central Tolman Creek Road Local Improvement District (L.I.D.) GENERAL: Resolution No. 96-10, signed on February 6, 1996, set the Public Hearing date for the improvement of Tolman Creek Road between the Central Oregon and Pacific Railroad and Siskyou Boulevard. Notices was placed in the Tidings and Mailed to all potential participants in the assmsmeut district as required by Ashland Municipal Code. The Engineering Division received several calls requesti ng additi onal information and questions on the improvement district boundary. The most common questions were: 1. Why are the Edmonds Subdivision, Capella Estates and Clay Creek Suubdivison not included in the district? Amwer: The Suixiivisims,Tolman Creek Meadows, Grizzly Meadows, and Cub Meadows are all signed in favor, on pre-paving agreements. Edmonds Subdivision entered into an L.I.D. to pave Barbera and Diar a Sheets a number of years ago. Clay Creek Estatzs developed Diane Stmt and has equal ao=to Clay Street. To include additional developments into the L.I.D. which do not have current pre-paving agreements in place would dilute the in favor parentage to less than fifty- one percent (5140). 2. Why was Jaquelyn Street not included in the L.I.D.? Answer: We have not yet acquired full right-of-way for Jaquelyn Street. 3. Why is the open space lot in our subdivision being assessed? Answer. All lots were treated equally. However, Council may wish to exclude diem from the District. If the open space lots were excluded from assessment,all rates in the Subdivision would go up accordingly. PAGE 4. What improvements are planned? Answer: The street will be improved basically at the same width it is now. Concrete curbs and gutters will be installed on both sides where drainage ditches are now located. The width will allow for two lanes of vehicular traffic and two bike lanes. No "on-street" parking will be available. A 5-foot wide concrete sidewalk will be constructed on the west side of the street with a parkrow between the walk and curb. Storm drain and irrigation pipeline construction will also be required. 5. Who initiated this project? Answer: The project was first initiated through the Bellview School and the Bellview P.T.O. as a request to provide a safer street for children to walk to and from school. 6. Our property is located on the east side. All of the area east of the creek is zoned Industrial while the drainage area itself is zoned Open Space. This area is not developable from Tolman Creek Road. Can it be excluded from the assessment area? Answer: There is some merit to this request, however, Council will need to make a decision on this request. The exclusion of this property will benefit the 18 owners on the east side of the street while the remaining 75 owners on the west side will pay more. A revised assessment rate entitled "Proposal No. 2" has been included to show the revised rates resulting from the exclusion of the property east of the creek. II. CONCLUSION: The assessment district is very large, encompassing 93 lots, many of which have no actual frontage on Tolman Creek Road. All lots not actually fronting on the street are included by the existence of a pre- paving agreement requiring their support in the District. The majority "in favor" vote from the pre-paving agreements 52.6 percent. Although three separate rates have been shown, the preferred rate is based one half on frontage and one half on lot area. III. REQUEST: It is recommended that upon conclusion of a successful Public Hearing, Council approve the attached Resolution for the formation of the Central Tolman Creek Road Improvement District. cc: Brian Almquist Paul Nolte John McLaughlin Attachments: Memo dated January 29, 1996 Assessment District Map Typical Sections Proposal No. 2 Showing Alternate Costs Resolution PAGE 2-c�:Wsm«nwtw .M�1 RESOLUTION NO. 95- A RESOLUTION AUTHORIZING AND ORDERING THE LOCAL IMPROVEMENTS FOR TOLMAN CREEK ROAD FROM THE C. O. & P. RAILROAD TO SISKIYOU BOULEVARD FOR THE CENTRAL TOLMAN CREEK ROAD LOCAL IMPROVEMENT DISTRICT AND AUTHORIZING THE ASSESSMENT OF THE COST OF THE IMPROVEMENTS AGAINST PROPERTY TO BE BENEFITTED AND PROVIDING THAT WARRANTS ISSUED FOR THE COST OF THE IMPROVEMENT BE GENERAL OBLIGATIONS OF THE CITY OF ASHLAND RECITALS: A. The Council has declared by resolution its intention to develop the improvements described in the above title and in the improvement resolution previously adopted and to assess upon each lot or part of lot benefitted by the improvement its proportional share of the cost of the improvement; and B. Notice of such intention was duly given, a public hearing was held and it appears to the Council that such improvements are of benefit to the City and all property to be assessed will be benefitted to the extent of the probable amount of the respective assessments to be levied for the costs. THE CITY COUNCIL OF THE CITY OF ASHLAND RESOLVES: SECTION 1. A local improvement district is created and shall consist of all the tax lots described in the attached Exhibit 'A'. The district shall be called the Central Tolman Creek Road Local Improvement District, No. 74. SECTION 2. The Council intends to make local improvements to provide the improvements described in the above title. Such improvements will be in accordance with costs estimated to be $326,640.00 all of which will be paid by special as on benefitted properties. Costs will be allocated on the basis half on a frontage measure of approximately $35.00 per front foot of each lot and half on an area measure of approximately $3,015.50/acre. Lots will be assessed as specified on the attached Exhibit 'A.' SECTION 3. Warrants for the interim financing of the improvements shall bear interest at the prevailing rates and shall constitute general obligations on the City of Ashland and shall be issued according to the terms and conditions in ORS 287.502 to 287.515 inclusively. SECTION 4. The assessment imposed upon benefitted properties is characterized as an assessment for local improvement pursuant to ORS 305.583(4). PAGE 1-<cmg ve<n�d omen t.xw) SECTION 5. The City Recorder is directed to prepare the estimated assessment of the respective lots within the local improvement district and file it in the lien records of the City. This Resolution was read by title only in accordance with Ashland Municipal Code §2.04.090 duly PASSED and ADOPTED this day of , 1996. Barbara Christensen, City Recorder SIGNED and APPROVED this day.of 1996. Catherine M. Golden, Mayor Reviewed as to form: Paul Nolte, City Attorney PAGE 2-(.:mg6.e w b k.R.) ?x.He" N N O V m m C7 m m m 04 C Iv to Q. . . . . C . (D 7 7 o t N I M r (D 0 r n 'R 'C m m n In N m O (D (O CO `cs >e y\ m T t0 r N to O C7 N t0 N 0) a r Cl) 0 0 0 0 n (O N (O i (O m (o CO M (o N r69 69 69 69 69 V9 69 CA 69 69 V9 C9 69 6% p O O T r l0 (D N m r N N O O O O (O O O m r r m m O m m N t0 Y E^r } �`' N 00 O co, m v to CO* r N O CO N n a0 v V' a O (D N q'x 0.� r V n t0 N O m V m N N CO n N IT O m O (0 O O (D r V n m m m m N N C7 O V N r O N r n N r r r V cg ��C 69 (V 69 m 69 N CA V) r CH 69 (fl CA 69 0. 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M O O (n 0 C7 n O O N N a CD t` f` 0 r� N V O O O 0 •: (D . C N N N r r r (D � [t C W' a C J CO Q , O N M O r O r 0 F-' - y r N O r 0 0 0 0 0 0 0 0 0 0 0 0 p Q O O O O O O O O O O O N N O m N F.. d' r N N V O (D (T T r r r r r r T U U U U U U U U U U U U U U U U m v �7 V V V' V V v V V V V' ;V V R V m d. MIDDLE TOLMAN CREEK ROAD L.I.D. ' a PROPOSED LLD. BOUNDARY n•ouuou•vn ° PRE-SIGNED AGREEME NTS A � R�oGC SCALED = 200' • ,��r{r f f� Sp4(� a f r f •��.�fr.'{�7 7r �ll f11S,f y : 6 .l r� • NOVA OnE • f EI T�jr Ij� : s • i w P. • • as DUNE SzCCT • c . ti I • Z • RARa.0 s:FEn w •y r o :i O&t �r C _ titfo n =f lTr �f TIDE . „ q . � ±� . coa Z . \ � O � IE� ) % w ® i I ) C) co >- 3 O �t » y � ' O 2 / { \ I o � \ Z . \ F 0 k--)A --- 02 - -- - � ` c \ / A � o / § I E u 2 « - } / 4 2 e ) IE , -i y q % y d Lij . 10, ii � + \ . �{ \ ,I aI ( � » � cr � }� i a - s= 1 F� - O p 8� O 1 � w ; .ryh '•.O4E00�,.,�, January 29, 1996 1l1 L1� Mayor and City Council r ram: James H. Olson Acting Public Works Director �1lljipt : Proposed L.I.D. - Improvement of Tolman Creek Road from Railroad to Siskiyou Boulevard I.' GENERAL INFORMATION: During the past year the engineering and planning staff have conducted several neighborhood meetings and informational oxieteices aimed at forming a Local Improvement District(L.I.D.)to reconstruct Tolman Creek Road from the railroad to Siskiyou Boulevard. The process was first initiated through a request from Bellview School and the Bellview Parent Teacher Organization (PTO) as a concern for school children walking along the street. II. PROPOSED IMPROVEMENT: To meet the needs of the neighborhood, and the general public, the street design was based on the following conditions: A. Lane Composition: 1. West Bike Lane 6 Feet 2. Two Travel Lanes 20 Feet 3. East Bike Lane 6 Feet Total Width 32 Feet B. Sidewalk Configuration: 1. Sidewalk Location West Side Only 2. Sidewalk Width 4 Feet 3. Parkrow Width 4 - 8 Feet C. Pavement Structure: 1. Overlay Existing Pavement 2 - 3 Inches 2. Existing Pavement Width 32 Feet PAGE D. On-street Parking None E. Other Required Improvements: 1. storm Drain Construction 2. Irri_ation Pipeline Construction Basically, the project will provide for curbs and gutters on both sides of the street by filling in the drainage ditches and installing a piped storm drain system. The street will be virtually the same width as now exists and will, by neighborhood preference, provide >4 on-street parking. A sidewalk is proposed for the west side which will meander somewhat to avoid tree removal. In most instances a four to eight foot wide parkrow will be maintained between the walk and the curb. All intersections will be equipped with handicap access ramps and painted crosswalks III. PROPOSED ASSESSMENT: The required "in favor" votes for this project are a result of pre-paving agreements representing 52.6% of the total assessment units. O.D.O.T. has also expressed a desire to support the L.I.D. which increases the percentage to 61.4%. The total estimated cost of the project is $324,640. Three methods of assessment were proposed: 1) The front foot method ($70.00/front foot); 2) Area method ($6,031.00/acre); and 3) A combination of the two previous methods with the assessment based half on frontage and half on area. The neighborhood choice was for the latter option as shown on attached proposal No. 1. A second proposal was requested for Council consideration by several owners of property on the east side of the street. This proposal exempts from the assessment area, all that land lying east of Hamilton Creek, since much of this area has a riparian open space requirement. This option, referred to as Proposal No. 2, should be addressed at the Public Hearing. IV. REOUEST: It is recommended that at the February 6, 1996 City Council meeting the attached resolution setting a public hearing date to form an L.I.D. for the reconstruction of Tolman Creek Road from the railroad to Siskiyou Boulevard be approved. cc: Brian Almquist Paul Nolte John McLaughlin Attach:. Resolution with Exhibit "A" (proposal No. 1) Map Typical Sections Construction Estimate Proposal No. 2 listing alternate costs per lot. PAGE 2-<o:aq n« tduo nuv.ttrn) .. 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O O O O O O O O O O O O O O O O O O O O O O O O O O O o m 0000000000000000000000000000 M M M M M M M M M M M M M M 0) M M M M M M M M M M M D) co 'o v v v v v v v v v v v v v v v v v v v v v v a v v v v o a nnnn nnnrnnnnnn rnNrnrrnnnn nnnnrnnn 69 69 69 69 69 6% 69 69 0 69 69 W 69 69 69 69 69 69 69 to 60 f9 69 69 69 69 69 � T m N O CL p (o 'o (o to N M N N O N M N to V7 )o N (o )o (o to N N N N N M M N 2 M M M M co M M Cl) Cl) M M M M M M M M Cl) M Co M M M M M M co M M a (Om (D (D coCDwcvno CO COCOCO CC) ro roOZCZaz R R R m r�: nrl r- rl ter. r� rl: nn r: r` t. r- r- r% r, r, Nnr, r-. r- r, rn �O 696969 (9696969690 (A (� v9 M696969696960 EA 19696969 to 6969 d m c� E N N M N o o O N M o N n N M M N N N M O U) M M C M M M M M M M M 0 M M M M M M M M M M M M Cl) M U) W T T T T T T T T 77 T T T T T T T T T T T T T T T T r n 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 O O o 0 0 0 N 0 CA U `o 0 Q) � a N 0 0 0 0 0 0 0 o O o 0 o 0 o o o 0 o o 0 0 0 000000 y �. 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V U o m o J ' 00000c, 00000000 O 0000000000000000 W C 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 O n n n n n n n n n n n n n n n n m V31 69 69 C9 69 69 6% U) 69 (9 69 69 69 69 69 W M L C O m l T 0000000000000 0 0 0 C C O O to r) O 0 0 0 0 0 0 0 0 O O 0 to O . 'C 0 0 � rJ h o 0 0 0 0 0 0 0 0 0 N N n N m to o N O N M O O to O O n 0 LO N N r n n Cn n N V' 0 0 0 r r n to r 0 V C N N N r r r w tT C W m a J C`0 tti Q N L N r N O r 00 0 0 0 0 0 0 0 000 Q a ,_ 0 0 0 0 0 0 0 0 0 0 0 N N m M MI.- - 7 T T /N\ N C' Ito\ p UC� UC� UUC� UUUUUU UUU x W " ^;`•`.=.�-'iii'. ... -...- - .. i ASHLAND PARKS AND RECREATION COMMISSION 340 SO. PIONEER STREET ASHLAND, OREGON 97520 PARK COMMISSIONERS: ;•`OFASH KENNETH J. MICKELSEN Director PATRICIA ADAMS ' ALLEN A.ALSING �. . BOB BENNETT TEL.-(503)488-5340 TERI COPPEDGE 04EGO�a FAX:(503)488-5374 LAURIE MacGRAW MEMORANDUM TO: Honorable Mayor and City Councilors CITY OF ASHLAND FROM: Ashland Parks and Recreation Commission DATE: March 14, 1996 SUBJECT: Proposal for ice skating rink Scheduled on the Council's agenda for March 19 is a proposal from a citizens group to develop an ice skating rink for the community. This same citizens group made a presentation to the Commission at its March 11, 1996 meeting. The group has indicated that they would like to have the rink located on the City owned parking lot near the comer of Winbum Way and Nutley Street across from the Lithia Park playground. Because the rink would be a recreational facility, they would like to have it maintained and operated by the Ashland Parks and Recreation Department. If the facility were located on dedicated park land then the existing Park Tax levy could be used for operational and maintenance costs incurred by the facility. During its presentation to the Commission, the group indicated that they wanted to propose to the Council that the parking lot be dedicated as park property. Prior to addressing the Council, the group wanted to know if the Commission: 1) would be willing to have the parking lot dedicated as park property, and 2) would the Commission be willing to accept maintenance and operational responsibility for the rink once constructed. Following the group's presentation, the Commission voted to accept the parking lot as dedicated park land if the Council chose to do so, and, to accept operation and maintenance responsibility of the ice skating rink once constructed. Both having the property dedicated and accepting responsibilty for the facility are contingent on the community raising the $200,000 necessary for purchase and construction. The group also mentioned that in order to make the parking lot more suitable for use as an ice skating rink, it would be requesting in-kind assistance from the City for such items as: engineering, removal of the existing.surface, repaving, and upgrading the electrical power source. AB:MLSCAMEMOS.96 Home of Famous Lithia Park DRESCHER & ARNOLD ATTORNEYS AT LAW 300 E. MAIN • PA. BOX 750 ASHLAND, OREGON 97520 ALLEN G. DRESCHER, P.C. March 11 1996 TELEPHONE (503)4824935 , G. PHILIP ARNOLD FAX (503) 4824941 Honorable Catherine Golden Ashland City Council Ashland, Oregon 97520 Re: Patricia Murphy - Lithia Water Dear Mayor and Council : The purpose of this letter is to request that the City of Ashland enter into an agreement with Patricia Murphy for the extension of the existing lithia water line from East Main and Sixth Street down Sixth Street to Ms . Murphy' s property at the corner of A and Sixth Street where the water can be metered and provided to the health spa that Ms . Murphy intends to construct at that location. Ms . Murphy will pay to the City of Ashland the cost of extending the water line, installing the water meter, and for the water used. We discussed this idea with Brian Almquist, and I believe that a staff report will be available at the time that you receive this request. Your approval of this request would be sincerely appreciated. Thank you for your courtesy and consideration. Very Truly Yours, C�j�,��Z10/✓ Allen G. Drescher, P.C. AGD/amy Brian Almquist Patricia Murphy of e Memorandum A March 15, 1996 T0: Mayor and City CouncilM �ram: James H. Olson � V p abijert: Proposed Sale of Lithia Water I. REQUEST: The City recendy received a request through attorney Allen Drescher for his client Patricia Murphy to receive a service for lithia water for the Canto Della Stella Spa. It was their hope to re-activate the original Lithia service line on Fourth Street,which served the Railroad Depot, and utilize the water in the Spa. II. RECOMMENDATION: It is the recommendation of the Public Works Department that the request for Lithia water service be denied. III. JUSTIFICATION FOR DENIAL: A. Service Line Has Been Abandoned: The original 2-inch cast iron, lead joint pipe was cut off and abandoned in the late 1970's. The line was originally installed circa 1920 and could no longer be re- activated. A new he would be required from East Main Street to 'A' Street. Dennis Barnts estimates that a new line laid down 6th Street would cost approximately $9,950.00. PAGE B. Meterine Difficulties: The corrosive and effervescent nature of Lithia water would not permit the use of a water meter to monitor water delivery. It is extremely difficult to maintain any delivery system due to the build-up of carbolic acid, mineral deposits and dissolved solids. When the water is not flowing sediments tend to settle in the meter and service lines, plugging flow ways and reducing interior pipe diameters. C. Problems in Hardware Maintenance: Mr. Drescher should perhaps be made fully aware of the dangers and difficulties in dealing with Lithia water. The water has remarkable staining abilities which turns most surfaces a shade of yellow. The stain adheres equally well to stainless steel, porcelain, china and coated steel. The corrosive properties of the water requires constant replacement of valves and terminal hardware as evidenced in our weekly maintenance of the Plaza fountains. It is necessary to clean the fountain with hydrochloric acid to remove the stains. The average life expectancy of a fountain there is only 1'h years. D. Health Hazard: There is some concern with the use of Lithia water in a continued or enclosed space. The carbon dioxide in the water has a tendency to displace oxygen in an enclosed space. If extreme care is not taken in ventilation of the area, oxygen deficiencies can occur. E. Health Department Approval: We are able to supply Lithia water for public consumption only by the posting of the minerals and elements found in the water. This can be done easily at a public fountain but we cannot exercise that control over private consumption. The Health Department would not approve our sale of the water to private users for consumption since the water does not meet drinking water standards. F. Water Quantity: The Lithia water is currently pumped from the Lithia Springs area PAGE 2-(�mew • M�> by a single submersible pump, through over three miles of 2-inch pipeline. The final quantity available in Lithia Park is only about four-to six gallons per minute. The addition of another user service between the pump and the Park will decrease the City's available water at the fountains. Dennis Barnts has been attempting to contact Mr. Drescher to let him know of the problems outlined in this memo. cc: Brian Almquist Dennis Barnts PAGE 1 March 16, 1996 Mayor Cathy Golden and Ashland City Council Members 20 E. Main Ashland, OR 97520 Dear Mayor Golden and City Council Members, Let us share with you a situation and ask you how you might feel if you were to have a similar experience. On Saturday afternoon, March 16th at 2:00 p.m., a very assertive and disoriented man, who seemed to be more mentally ill than intoxicated,arrived on our doorstep with his wife. The woman appeared to have a sore leg and was limping. The couple asked us if we were associated with the church next door or the agency for the homeless. We assumed they meant the ICCA and when we indicated we were neither of the two, the man then demanded that we call someone who could find a place for him and his wife to sleep that evening. This couple obviously needed help and we certainly wanted to help them, so we asked them to wait on our porch while we got the number for the ICCA which we obtained from the police department. We called the number and the recording said there was no one at the ICCA on weekends or evenings and to leave a message. As we were leaving the message, we could hear the homeless man raising his voice and ringing our doorbell incessantly. We could tell he was becoming agitated, and we again called the police department who said officers were due to arrive shortly. At that time we were apprehensive about telling this individual that we were sorry but the only people we knew of who could help him were the police. When the officers fmally arrived, the man became angry at us for calling the police. He was told that the police were only there to help him find a shelter, and the officers referred him to Trinity Church. The man and his wife eventually left, walking in the suggested direction. It is now two hours after the incident that we are writing this letter, and we are concerned that this disturbed individual may still return here because he is angry that we called the police. Since we live around the comer from the designated site for the ICCA, do you have a suggestion regarding future situations in which more people will likely come to our door on the weekends or in the evenings? We have two adolescent daughters and we worry about their safety. As elected officials of this city, we need you to assist in the safekeeping of our home and our neighborhood. An immediate response is requested. If this is a preview of what is to come, then having to wait one year while we document these impositions is asking too much. Respectfully Mel and Fredricka Weishahn 338 `B" Street Ashland, OR 97520 482-9386 Cc Carolyn Johnson Sue Crader Brian Almquist Paul Nolte Ashland Planning Department John Hassen Our Region Regional Planning By and For the Citizens of Jackson County Phase I: Building a Base for a Regional Plan Regional Planning Work Plan March 14, 1996 INTRODUCTION Beginning in mid-1995, several Jackson County citizens began meeting to discuss regional.planning. Agreeing that population growth is the primary factor impacting quality of life issues in our region, the group focused its efforts on organizing a process for discussing issues of regional importance as affected by growth. By December, 1995, the group had grown to approximately 75 people. These individuals—concerned citizens, business people, farmers, land developers, state and local elected and appointed officials, professional planners and others—began developing a work program to explore regional land use planning in our area. Sponsored by the Rogue Valley Council of Governments (RVCOG) and with financial assistance from the Oregon Department of Land Conservation and Development, the group elected to work under the title: OurRegion Regional Planning By and For the Citizens of Jackson County From December, 1995 through February, 1996 these people expended in excess of 3,000 volunteer hours on Phase I of the project, "Building a Base for a Regional Plan". Large group meetings featuring open public discussion were held the first and third Tuesdays of each month. Meetings were publicly advertised and the group solicited the participation of all who wished to join in the effort. An informal steering committee was established to give direction to RVCOG during the first phase. All were welcome to attend and participate during steering committee meetings. Beginning January 2, the group divided into committees to discuss ♦ specific issues impacted by rural and urban growth; ♦ how best to ensure citizen participation; and ♦ developing a workable structure for further discussions of regional planning. Each committee, comprised of between 10 and 30 individuals, met twice weekly during January and February, 1996. The committees submitted reports to the large group which identified issues, goals and objectives in each topical area. RVCOG then undertook to prepare this work program. The work program represents a distillation of the work of these volunteer citizens. From their thoughts, ideas, discussions and debates has come this description of issues, goals, objectives and specific work tasks to be accomplished in pursuance of regional planning in our county. WHY "REGIONAL" LAND USE PLANNING? The challenges presented by rapid growth lead us to believe it is essential that we consider this area an integrated region with respect to certain land-use issues. Despite the many complex questions yet to be resolved, we can no longer afford to view our region as WiRegion Regional Land Use Work Plan 1 r a string of unconnected jurisdictions each acting independently. If we do so, we will have difficulty managing the inevitable changes which continued growth in our region will surely cause. Through their direct participation in large group and committee work and from contacts with participants during the past several months, numerous individuals, local governments, special districts and key private-sector actors have expressed support for the concept of regional land use planning. These parties have indicated a willingness to participate in Phase 2 of the process in which specific work tasks will be used to further define what regional planning may eventually mean in our region and what issues ought to be addressed on a regional basis. It is the purpose of this work plan to propose those work tasks. We do not believe that this effort can succeed without the support of all governments in the region. Local governments are now responsible for engaging in comprehensive planning and decision-making. It is within their discretion whether to join with other governments, individuals and entities in regional planning. To date, not all have committed to do so. An early step in the work plan must, therefore, be to solicit the support and participation of all key actors, including local governments and others not now involved. After agreeing on a working definition of regional planning for Phase 2, we must then gather information necessary to identify those issues considered to be of regional importance. A preliminary list of growth-related issues identified by the large group is set forth in the discussions which follow. By proposing issues at this early stage we do not mean to suggest either that the list is all-inclusive or that all of the issues noted will eventually be topics for regional planning. New issues may, and probably will, arise during Phase 2. For various reasons, key participants may not agree that all of these issues are appropriate for region-wide treatment. The identification and discussion of issues is preliminary only and is merely intended to provide a basis for future discussion under the specific details of the work plan. WHAT IS THE REGION? The decision of the large group was to enter Phase 2 on the assumption that "our region" would include all of Jackson County. It can be argued that the Bear Creek drainage area alone represents a more practicable definition of the region for purposes of discussing regional planning. However, the large group felt that the entire county ought to be included at this early stage and-that any modification to the scope of the region should only occur as additional information and input is gathered in specific work tasks. Jackson County covers 2,801 square miles in the southwest region of Oregon. Within the county are 1I incorporated cities, Ashland, Butte Falls, Central Point, Eagle Point, Gold Hill, Jacksonville, Medford, Phoenix, Rogue River, Shady Cove and Talent, as well as several unincorporated areas of considerable residential development. Five cities, OurRegion Regional Land Use Work Plan 2 Central Point, Medford, Phoenix, Talent and Ashland are closely situated along the Interstate Highway 5 corridor in the Bear Creek drainage area. Slightly north of Central Point lie Gold Hill and Rogue River, also directly along-side I-5. JACKSON COUNTY OREGON A Rr K Mt 'WI POPULATION GROWTH IN THE REGION Our Region Is Growing The Numbers Our region is growing. The following data from the Center for Population Research and Census, School of Urban and Public Affairs, Portland State University, shows population in the region during the period 1960 to 1995. While the 1995 figures are estimates, the remainder of the figures are taken from the official, ten-year United States OwRegion Regional Land Use Work Plan 3 Census. The percent of change column compares actual 1990 population figures with 1995 estimates. Population: 1960-1995 %Champs Jurisdiction (199085) 1995(Est) 1990 1980 1970 1960 ASNaid 10.68% 17,996 16,252 14,943 12,342 9,119 Butte Falls 6270% 410 252 426 358 384 Central Point 28.06% 9,621 7,512 6,357 4,004 2,289 Eagle Point 13.53% 3,415 3,008 2,764 1,241 752 Gold HII 28.11% 1,235 964 904 603 606 JxlSonolle 6.01% 2,010 1,896 2,030 1,611 1,172 hWord 17.160/6 55,090 47,021 39,746 28,454 24,425 _ Phoenix 11.61% 3,615 3,239 2,309 1,287 769 Rogue Rver 10.866/0 1,950 1,759 1,306 841 520 Stied/Cove 44.340/6 1,950 1,351 1,097 0 0 Talent 38.36% 4,630 3.274 2,577 1,389 868 Toed0das 17.66% 101,810 88,578 74,463 52,130 40,905 JwlsanConty 12.30% 164,400 146,389 132,456 94,533 73,962 As these figures clearly show, population in parts of our region is increasing rapidly. Overall, Jackson County's 12.3 percent of population growth during the past 5 years exceeds the state-wide average of 10.2 percent. This is due, in large part we think, to the desirable characteristics of life which we now enjoy, but which can be jeopardized by growth-related problems unless we are regionally prepared to meet them. Air quality, water quality and availability, sewage and solid waste disposal, maintenance of open space, identification and protection of valuable resource lands (aggregate, agricultural and forest lands), siting of specific land uses which benefit the region but may be perceived as undesirable in a particular community, infrastructure finance and transportation planning are among the growth-related issues identified by the group as needing regional attention in order to ensure that our area remains one in which we want to live, work, play and raise our children. REGIONAL GROWTH-RELATED ISSUES As noted above, the committees grouped substantive land use planning issues into rural and urban categories. The issues identified by each committee are listed separately in the discussion which follows. Rural Growth-Related Issues It seems certain that some level of population growth will continue to occur in unincorporated areas of the county. However, the extent to which that will be true is not clear. OurRegion Regional Land Use Work Plan 4 Jackson County presently has lands zoned for residential, industrial and commercial use and development, but the vast majority of land in the county is "resource- zoned"—either Exclusive Farm Use (EFU) or Forest Resource (FR).t Owners of resource-zoned land may apply for residential development permits in limited situations, however, as shown below the county received relatively few such applications during the past year. Jackson County Land Use Applications, 1994-95 Y Dr eAings on Farm Land Dw ellings on Forest Land 7. i(3C2 L k ,yF CT k r Pw'i T a' y Pq£= All Applications ..Z". z.r..<. .. :E ta•� >...urs.3 a£.i `.C'?:x° 3&z..a:.F K 0 100 200 300 400 500 600 700 800 900 The committee dealing with rural growth suggested use of a base case model for determining probable future growth in unincorporated areas of Jackson County. Under this approach, we would attempt to anticipate the likely outcome of current trends in rural growth to the year 2050, assuming a continuation of those trends as well as current laws and policies regulating land use planning in the county. The base case approach will require the collection and analysis of substantial amounts of information with appropriate safeguards for its reliability. These informational needs will be discussed more fully in sections which follow. There was substantial discussion as to whether reliable and useful projections can be made to the year 2050. The group acknowledges that this may prove a difficult task and that it may be necessary, during relevant stages of the work plan, to engage in some shorter-range analyses. To the extent it proves practicable however, the group believes that the approximate 50-year horizon should be used. Once the base case is constructed it will be possible to then assess the impacts of anticipated rural growth on the following issue areas which were identified by the group as likely issues for regional consideration: ♦ roads and transportation infrastructure ♦ watersheds and water quality and quantity, including surface water, ground water, irrigation water, etc. t In its 1982 comprehensive plan, Jackson County zoned approximately 1.65 million acres for farm and forest use, 37,800 acres for residential use, and 1,600 acres commercial/industrial. These numbers reflect zoning by acreage on unincorporated lands only and do not include land within cities. OurRegion Regional Land Use Work Plan 5 ♦ air quality ♦ open space ♦ wildlife habitat resource land identification and protection, including aggregate, farm and forest land ♦ historic and scenic resources, including recreational lands ♦ sewage and solid waste disposal and storm water ♦ emergency services including police and fire protection ♦ schools ♦ the regional economy ♦ cost impacts of rural growth; economic provision of services; cost impacts on incorporated cities Urban Growth-Related Issues As graphically illustrated in the population table above, many of our region's cites are growing rapidly. In a real sense, concentration of growth in cities represents the successful realization of state and local planning efforts. Several decades of comprehensive planning using Oregon's urban growth boundary concept has led to a gradual shift in where our people live. In 1980, 44% of our people lived in the unincorporated area of Jackson County while 56% lived in cities. The overall population has increased substantially, but the percentage of rural residents has declined to 38% in 1995. Incorporated cities now contain 62% of the population in our county. The urban committee, like the committee studying rural growth issues, determined to proceed using a base case analysis which would project growth in urban areas to the year 2050 assuming the continuation of present laws, policies and strategies regarding land use. Using this analysis, it will be possible to not only chart the probable future, but to pose alternative futures from which to chose. In the process, the impacts of projected urban growth should be considered on issues of regional significance. The urban committee tentatively identified these regional issues: ♦ water availability, quality and quantity and the effect of urban water demands on other land uses requiring water ♦ transportation and other infrastructures ♦ air quality ♦ adoption of"regional urban growth boundaries" ♦ coordination of local comprehensive and current planning processes as well as periodic review programs ♦ the likely "urban landscape" or visual appearance of our region; avoidance of "sprawl" ♦ effects on open space within urban areas ♦ special concerns at the interface of the urban/rural boundary including existing development in the county OurRegion Regional Land Use Work Plan 6 ♦ effects of urban growth on resource lands, including aggregate, farm and forest land ♦ provision of affordable housing ♦ the regional economy ♦ maintaining a sense of`community" as urban population continues to increase ♦ efficient and economic provision of urban services including water, sewage disposal, fire, police, schools and social services Goals and Objectives for Regional Management of Growth-Related Change Our goals in Phase 2 are: • to create a workable framework for regional planning upon which the constituent jurisdictions can agree ♦ to develop information which will assist those engaged in regional planning in agreeing upon issues for regional treatment ♦ to determine regional growth-management goals and objectives We propose to pursue our goals with work tasks designed to achieve these objectives: ♦ identify necessary participants for regional planning and secure their participation ♦ foster broad-based citizen participation in the process ♦ inventory existing bases of relevant information and, where necessary, compile additional data bases to further refine growth-related issues of regional significance ' ♦ provide information to all participants and the public on the status of local comprehensive and current planning efforts, laws and policies ♦ grounded on reliable information, construct a "base case" for the likely future of our region, assuming continuation of existing plans, laws and policies ♦ identify issues of regional concern which will be impacted by base case growth projections ♦ proceeding from a broad base of well-informed participants, engage in "visioning" to identify alternatives to the base case ♦ propose short and long-term regional growth management goals and objectives ♦ develop a work program for Phase 3, implementation of regional growth management goals and objectives OurReg ion Regional Land Use Work Plan 7 CITIZEN PARTICIPATION; PROCESS AND STRUCTURE Goals and Objectives for Citizen Participation The philosophical starting point for the subcommittee on citizen participation became its first stated goal: To be successful, regional planning requires maximum citizen participation. Without it, any attempt to envision our future, thoughtfully assess the impacts of growth on issues important to as all and consider alternatives for our region will surely stall. Such a broad-based process will necessarily mean people with different— sometimes contrary . views will need to find creative ways to work together to achieve some common goals and objectives. We believe that the goals and objectives for regional management of growth-related issues so far identified can provide a strong basis for progress. The second goal of this committee was to provide a decision-making process which ensure citizens that if they participate in the process they can expect a sense of achievement as a reward for their efforts. The identified objectives for the committee on citizen involvement were: ♦ to undertake a widespread regional assessment of citizen attitudes toward growth and issues related to growth. Knowledgeable individuals should head this effort and facilitate grass-roots discussions in communities throughout the region ♦ involved citizens and volunteers should participate in out-reach programs designed to encourage broad-scale public participation in the regional planning process ♦ mass forms of communication including radio, television and print media should be used to inform the public about regional planning issues and current work tasks; innovative forms of dispersing information, including telephone links and on-line computer access should also be utilized ♦ Ou►Region should work cooperatively with others in the community doing "visioning" tasks and other work involving planning issues of regional significance ♦ liberal use should be made of Geographic Information Systems (GIS) data in order to graphically demonstrate the issues with which regional planning is concerned Process and Structure The committee devoted to process and structure believes that RVCOG should continue to serve as a coordinating agency for execution of the work plan—Phase 2 of the regional planning process. The completed work plan should be distributed to each OurRegion Regional Land Use Work Plan 8 governmental agency within the region and each should be asked to agree to participate in Phase 2. OurRegion, the large group, should continue as the citizen-based driver of the regional planning .effort. The large group will continue to entertain suggestions for refinement of the decision-making and steering committee process, recognizing that participation by all affected jurisdictions and key entities, public and private is key to success. The first goal is to develop an effective structure and process for achieving successful completion of all work tasks in Phase 2. Goal 2 is to expand the process to include all key participants, public and private in regional planning. This diagram shows how OurRegion would function during Phase 2 of the regional planning process: Local Elected Officials Planning Regional Plannaning ion Group Policy Direction Site Specific[and SAS Comminoc Guides How 11vough Use Docisiom the Group Proem&with Diearcion Comprebensive Plan Makes Recommendation;re: Regional Lwes of Iard UN Conodn THE ROLE OF GEOGRAPHIC INFORMATION SYSTEMS (GIS) Introduction As noted in the discussion of substantive rural and urban growth-related issues, OurRegion sees the need for substantial GIS support in executing the work plan and moving forward to address regional concerns in land use planning. All of the participants in the regional planting effort recognize that GIS technology is vital to the complex multi jurisdictional effort of regional planning and problem solving. The key to achieving a publicly supported regional plan is the quality, consistency, accessibility and clarity of the information that provides the basis for sound decisions. It is also recognized that this information must be provided in form which can be readily understood by all participants in the process and the general public. Previous efforts to accomplish multi jurisdictional planning efforts have often suffered, not from lack of effort or goodwill, but from the limitations of data developed by each entity for its own purposes. GIS provides the ability to develop a seamless, consistent database common to all communities, special districts, utility companies and institutions. It also provides the means to produce complex evaluations of spatial data in a format that is OurRegion Regional Land Use Work Plan 9 understandable by nontechnical staff, decision makers and local citizens. The result is clarity of direction, vastly enhanced communication, ease of identifying salient issues, fast revision turn-around and, ultimately, superior decisions. Since many people will review this work plan in coming weeks, it is important to provide some information about GIS technology, and how it has developed in Jackson County. Geographic Information Systems have been defined in a number ways which are usually too technical to provide useful explanations for the uninitiated. For example one states: "GIS is an organized collection of computer hardware, software, geographic data, and personnel designed to efficiently capture, store, update, manipulate and analyze, and display all forms of geographically referenced information." Hopefully the following analogy will provide a bit more clarity. In a very general sense, GIS software provides computer capabilities to mappable information in the way that word processing software serves the act of writing. Just as a book can be typed and stored in a computer, then edited and printed with ease, GIS provides a similar tool for taking the time and drudgery out of map/data management. Any mappable information can be produced in digital form, changed or merged and stored in a computer with little space requirement. The data can then be displayed on screen or printed on paper, as one layer or a composite of several layers. The study area can be large or small and shown at various scales. There are, however, very powerful analytical capabilities within GIS that move far beyond the word processing analogy. Ultimately, GIS involves the creation of a computer model of the study area which can be used to test various alternatives, such as different growth rates and zoning patterns. The level of completeness of this model depends on the number of characteristics of the study area that are entered into the database. Generally these would include basic information about the location of streets and roads, streams, water bodies, property lines and government boundaries; followed by any number of layers (also called coverages or themes) for planned areas and zoning, population characteristics, traffic loads, utility locations, crime locations, emergency service areas, and public health hazards, soil characteristics and flood plains. Once the model is completed, the GIS program will produce graphic scenarios, based on proposed changes in one or more of the characteristics. The time consuming part of GIS is putting all of the data about the study area into the computer. Many hours will be required for each layer of information; however, the work is far easier to accomplish than with pen, paper, straight edge, and color pencil overlays. When the database is complete, analysis of the data is relatively simple. For example, GIS can display a hypothetical land development pattern at a selected future year, based on specified zoning patterns, rates of population growth and other chosen OurRegion Regional land Use Work Plan 10 factors. The computer will then create either a screen display or a color map showing the information requested, along with supporting statistical tables. This analytical capability is the greatest power of GIS. GIS at Jackson County As the result a mandate from the Oregon Department of Revenue, the Jackson County Assessor initiated GIS in the Spring of 1993. The principal task was and is to redraft the 1,700 parcel maps covering the County, utilizing the highest accuracy standards available. The process, called "coordinate geometry mapping", actually begins in the County Surveyor's office, where a series of ground points set by satellite technology (Global Positioning System or GPS) are used in a separate computer application to correct section corner descriptions. GPS provides relatively inexpensive and highly accurate coordinates for ground locations on the earth's surface. The GPS corrected data is next provided to the GIS technicians in the Assessor's office. Here a process begins wherein all of the surveys, deeds, plats, easements and other If-gal descriptions are gathered together for a particular plat map. Then the actual metes and bounds descriptions from all sources are entered into a computer, after which the GIS program draws a corrected map of exceptional accuracy. This is a time consuming will require several years, but once completed, maintenance of the maps will be very simple, and hand work on maps entirely eliminated. The County Planning Department also began to work with GIS in the Spring of 1993. There the goal was to produce a temporary base map to provide for the utilization of GIS by all levels of government during the interim until the Assessor's work is completed. Eighteen existing detailed maps showing tax lots, which together encompassed the entire county, were hand digitized and entered into the database. Many additional layers of information have been completed since that time. In January 1995, the GIS program was moved from the Planning Department to Administrative Services and identified as Jackson County GIS Services. The following GIS data categories have been completed to date: ♦ tax lot boundaries and road rights-of-way for entire county, including cities ♦ single line road county wide, including major Forest Service and BLM roads ♦ streams and water bodies ♦ townships, sections and Assessor's property map index ♦ city limits, urban growth and urban containment boundaries ♦ school district boundaries ♦ emergency fire, police and ambulance service areas ♦ voting precinct boundaries ♦ residential construction since 1980 in 5 year increments, displayed with zoning ♦ zoning boundaries for unincorporated areas, plus Talent, Jacksonville, Eagle Point and Rogue River OurRegion Regional Land Use Work Plan 11 ♦ street classification and condition data for Talent, Jacksonville, Eagle Point and Rogue River ♦ major power transmission lines, areas of special planning concern, airport approach and concern areas, big game winter range (Bear Creek Valley) ♦ - wetlands(35% of county) ♦ Soil Conservation Service soils data for unincorporated areas ♦ irrigation district date for Bear Creek Basin, including district boundaries and crop types, irrigation method and canal servicing by tax lot ♦ park, recreation and other open space lands for entire county ♦ assessment data including ownership, addresses, property values, structure type and age, and size and use of property ♦ land use, building and sanitation permit data for unincorporated areas since 1990 ♦ contours at 200' intervals(60% of county) ♦ ability to portray the above-listed information at any practical scale from a neighborhood at 1"=100' to the full county at I"=4,500' GIS at RVCOG The RVCOG initiated a UNIX-based GIS in October, 1994, as part of the development of transportation planning services for the Metropolitan Planning Organization (MPO) area. The goals of the program were: To manage the street network and transportation analysis zone databases used by the travel demand model; to represent the WO in the development of a Statewide Transportation Management Systems required by the Intermodal Surface Transportation Efficiency Act (ISTEA); to provide support for the development of transportation planning work program tasks and; to provide desktop mapping capabilities to staff and member jurisdictions. The travel demand mode and transit databases are developed from the U.S. Census Topographically Integrated Geographically Encoded and Registered (TIGER) line files. In January, 1995, the GIS program was moved from RVCOG's Transportation Department to a newly created Information Systems Department. The program elements support the Transportation Department and other GIS projects related to Origin/Destination Surveys along state highways, the Rogue Valley Household Activity and Travel Behavior Survey; development and allocation of population/employment forecasts; and water resource projects in the Bear Creek Watershed, including support for Watershed Health Councils. The following GIS data has been developed by RVCOG: ♦ Metropolitan Planning Area (MPO) area and transportation analysis zone boundaries, existing and projected traffic volumes, road classifications, population and employment forecast allocation, travel demand model network ♦ Rogue Valley Transit District existing and proposed routes and stops ♦ air quafity maintenance area boundary OurRegion Regional Land Use Work Plan 12 ♦ employment locations within the MPO for the year 1990, underway for all Jackson County for 1994 subject to confidentiality restrictions ♦ hydrology coverage for the Bear Creek Basin, including streams, irrigation canals, water rights, points of diversion and stream reach data ♦ census "Tiger Line File" data enhanced to fit tax lot coverage for the MPO, by census tract, block and block group ♦ contour line coverage at 10 and 80 foot intervals for the Talent test area ♦ water rights coverage for the Bear Creek Basin, including point of diversion and area of use ♦ digital aerial photography of Jackson County for 1991 It should be noted that RVCOG GIS uses Jackson County's tax lot base in connection with many of the above-listed items. GIS Data Needs for Regional Planning The goals, objectives and issues identified by the OurRegion committees suggest that the following GIS data bases will be required in connection with regional planning endeavors: ♦ population characteristics for various areas based on state and federal census data ♦ existing land use for unincorporated areas and all cities ♦ existing zoning and planned land use for all cities ♦ buildable lands based upon existing comprehensive plans ♦ full development scenario based on composite of all plans with population equivalents ♦ water and sewer facilities outside city limits ♦ existing and projected traffic volumes and transportation plans ♦ watersheds, irrigation systems, water rights and domestic well aquifers ♦ agricultural capability mapping based on soils, irrigation and other factors ♦ forest capability mapping based on soils, slope and other factors ♦ wildlife habitat ♦ aggregate resource areas and related zoning ♦ wildfire and other hazard areas ♦ flood plan and floodway constraints ♦ refinements of limited GIS model of county, based on above-listed data and selected variables ♦ future development scenarios based on criteria established by OurRegion and to be determined ♦ existing and projected air quality constraints ♦ slope and shade relief ♦ public lands by agency ♦ community issues mapped by areas of concerh OurRegion Regional Land Use Work Plan 13 ♦ other coverages where information is geographically referenced and available in a compute database and to be determined ♦ final plan maps and various presentation maps together with materials concerning all of the above THE WORK PLAN OurRegion adopts the following task-specific work plan for execution during Phase 2 of the regional land use planning process. It is estimated that the total time for executing these tasks will be 18 months, with the final task will be completed by September 1, 1997. This estimated time frame may change based upon several considerations including funding, assistance from related regional, state and federal undertakings and the possibility that one or more jurisdictions in southem Oregon may be designated a "regional problem solving" jurisdiction under existing law. Additionally, coordination with local governments may be impacted by periodic review processes now underway and likely to occur during the course of perforating the work plan. It is also seen as a probability that additional tasks will be identified and undertaken during the months ahead. The group intends, by adopting this work plan, that it be dynamic and that changes and refinements to it are to be expected. The large group shall have responsibility for overseeing implementation of the work plan. Task 1 Identify key participants from the public and private sectors for regional planning Explanation: OurRegion has enjoyed significant participation from various local governments and key private sector representatives during Phase 1. Successful completion of Phase 2 will require identification of, and participation by, all affected governmental and private sector stakeholders. This task undertakes to identify all such stakeholders. Action Step: Appoint committees on (1) Key and Governmental Participants and (2) Key and Private Sector Participants. Committees will identify those local government entities and private sectors entities who are stakeholders in the process and whose participation is deemed necessary for successfiilly carrying out the work plan. Time Line: Start Date: March 12, 1996 End Date: April 15, 1996 OurRegion Regional land Use Work Plan 14 Task 2 Solicit participation from all identified stakeholders Explanation: The work plan will be provided to all identified key participants for review and comment. Agreement on participation in Phase 2 will be sought. While all communities and districts within the county can, we believe, benefit from this effort, this task will also provide an opportunity to revisit the definition of the region. The expected outcome, based upon participation of stakeholders in Phase 1 and discussions with governmental representatives is endorsement and participation. Action Steps: 1. Using list of entities identified as key to the process, RVCOG and Regional Planning Coordinator will schedule presentations to each on work plan and status of effort. 2. Each identified key participant will be asked to become involved in executing the work plan. Time Line: Siart Date: April 15, 1996 End Date: June 15, 1996 Task 3 Together with other organizations operating in the county and our communities, design and undertake "visioning" process which relies on substantive issue impact analysis in order to establish preferred alternatives to "base case"scenario Explanation: The task is to develop a visioning process aimed at determining how our area ought to develop in such a way as to minimize negative impacts on issues of regional concern. Several organizations, including the Rogue Valley Civic League, have recently engaged in"visioning" exercises to determine preferred alternative futures for Jackson and Josephine counties. In establishing preferred alternative land use planning and growth futures for our region we can support and utilize these ongoing efforts. To the extent our visioning process is differently focused, we will pursue methods which best assure broad citizen involvement. OurRegion Regional Land Use Work Plan 15 Action Steps: 1. A Visioning Committee will be established. 2. The Visioning Committee will inventory past and present visioning exercises undertaken in the region. 3. The committee will obtain the products of past visioning exercises and analyze the methods used in obtaining the products. 4. The committee will explore various models for accomplishing the visioning task and recommend to the large group the process which should be undertaken for visioning in OurRegion. 5. The preferred visioning process will be undertaken and the results utilized to identify alternatives to the base case analysis of growth and its impacts. Time Line: Start Date: April 15, 1996 End Date: June 30, 1996 Task 4 Continue to foster broad-based citizen participation in the process and provide information to all participants, public and private sector, on the status of local comprehensive and current planning efforts, law and policies Explanation: Simultaneous to identifying and soliciting the participation of key public and private sector entities not presently involved in the process, the group will continue to foster broad-based citizen participation. This will be accomplished through a series of action steps designed to inform citizens on comprehensive and current planning efforts now underway, existing laws and policies, as well as the regional planning effort. Action Steps: 1. Undertake a widespread regional assessment of citizen attitudes, issues and concerns toward growth and growth-related problems. 2. Prepare a series of public informational forums on various topics including, but not limited to the following: OurRegion Regional Land Use Work Plan 16 ♦ state laws and regulations .governing planning with particular emphasis on urban growth, urban growth boundaries and the urban reserve rule; transportation planning, state and federal regulations pertaining to transportation planning and the current status of regional transportation planning; ♦ resource land (farm and forest land) rules and regulations identifying and governing uses on such lands; ♦ status of comprehensive and current planning in all participating jurisdictions; explanation of and current status of periodic review programs. 3. Establish a clearing house for distributing written information regarding OurRegion and forum topics. 4. Establish a speakers bureau for OurRegion to provide programs for disbursing information regarding regional planning throughout communities in the area. 5. Using all media resources,,solicit citizen participation in OurRegion regional planning process. Time Line: Start Date: April 15, 1996 End Date: October 31, 1997 Task 5 Inventory existing bases of information relevant to regional planning; where necessary compile additional data bases including GIS data identified in the section entitled "GIS Data Needs for Regional Planning" Explanation: This task will focus on analyzing current situations and policies respecting previously listed and to-be-identified land use planning issues of regional importance. It will provide necessary background information to evaluate issue areas which will be impacted by future growth and development and establish a framework for development of consensus-based regional policies and strategies for dealing with anticipated continued growth in the region. GIS data identified as necessary to Phase 2 of the regional planning project shall be acquired during this time. An attachment to this work plan categorizes the information, projects time lines and allocates costs to the various tasks involved. OurRegion Regional Land Use Work Plan 17 Action Steps: 1. Appoint committee to inventory existing bases of information regarding listed and to- be-identified land use planning issues of regional importance. These information bases might include, for example, past and current undertakings regarding water, transportation, sewerage issues, resource land issues, etc. It is anticipated that the planning staffs of local governments will play a key role throughout the process, particularly during this task. .All planning departments in the regional have been participating in professional planner meetings held monthly during Phase 1 of the project and have indicated interest in participating in gathering data for the information bases required in Phase 2. 2. After inventorying the data bases, the committee will gather information from the sources and determine whether, and to what extent, additional or up-dated information is required. 3. Appoint GIS committee to review and refine list of GIS data bases discussed in this work plan. This committee will prioritize GIS information bases to be prepared and will construct a time-line for completing the GIS tasks. 4. The Committee will procure additional or up-date information bases and necessary GIS information will be obtained. Time Line: Start Date: April 15, 1996 End Date: September 15, 1996 Task 6 Conduct "mid-term"review of Phase 2 work plan Explanation: This task will involve a structured review by all participants of the Phase 2 work plan to determine whether the plan meets the needs of regional planning in the area and whether adjustments to the plan are necessary. Action Steps: All participants will be asked to review and comment on the work plan in light of the work done to date. This review task, for which l month is allotted on the time line, will provide the participants with the opportunity to determine whether the plan as drafted is sufficient to meet the needs and expectations for regional planning in the area and whether modifications to the plan are necessary. OurRegion Regional Land Use Work Plan 18 As indicated in the narrative portion of the work plan document, it is intended that the plan be flexible and dynamic, subject -to amendment where necessary and agreed. Time Line: Start Date: July 1, 1996 End Date: July 31, 1996 Task 7 Construct "base case" scenario which projects continuation of current rural and urban growth and development trends in the region to the year 2050 and assesses the impacts of such growth on the substantive land use issues discussed in this plan as further refined in Task 2 Explanation: OurRegion will assess all currently available information on growth trends, current comprehensive planning documents as well as laws and policies regulating development. Utilizing GIS data, the group will design population forecast distribution model for the unincorporated area of Jackson County and each constituent city or other urbanizable area and produce"base case" scenarios which will be utilized to analyze impacts on the issues described in sections entitled "Rural Growth-Related Issues and "Rural Growth-Related Issues". Action Steps: 1. A committee on "Base Case" will be established to compile, review and assess all currently available information on growth trends, current comprehensive planning documents and laws and policies regulating development. 2. The committee will oversee construction of a base case analysis to forecast population growth in the region for use in analyzing impacts of growth on identified and to-be- identified issues of regional concern. Time Line: Start Date: April 8, 1996 End Date: August 15, 1996 OurRegion Regional Land Use Work Plan 19 Task 8 Refine substantive issues identified in the sections of this work plan dealing with rural and urban growth Explanation: The purpose of this task is to refine the substantive issues impacted by population growth which will be the focus of short and long-term regional land use planning strategies. These issues should be clarified as a result of Tasks 1 through 5. Action Steps: 1. Based upon information obtained in Tasks 1 through 5, the committees of Rural and Urban Growth issues will further define those substantive issues impacted by rural and urban population growth and will propose a list of issues to be included in preparing short and long-term strategies for dealing, on a regional basis, with growth. 2. All participants will be asked to generate a list of regional growth issues which are appropriate for regional treatment. Time Line: Start Date: September 1, 1996 End Date: November 30, 1996 Task 9 Develop short and long-term regional growth goals and . objectives Explanation: Utilizing results of the preceding tasks, this task envisions development by OurRegion of proposed regional land use planning goals and objectives. The goals and objectives will be submitted to the large group and all participants for review. Action Steps: 1. RVCOG and the Coordinator will propose short and long-term regional land use planning goals based upon information gathered in the preceding tasks. 2. The proposed regional planning goals will be submitted to the large group for review and approval. OurRegion Regional Land Use Work Plan 20 3. The proposed regional planning goals shall be submitted to all participants and the public for review, comment and endorsement. Time Line: Start Date: September 1, 1996 End Date: February 15, 1997 Task 10 Develop a work program for Phase 3, implementation of regional growth management goals and objectives Explanation: Having identified and developed short and long-term regional growth goals and objectives and obtained participant approval, the concluding task in Phase 2 will be the design of a work plan for implementation of regional growth management goals and objectives in Phase 3. Action Steps: 1. RVCOG and the Coordinator shall prepare a proposed work plan for implementing regional growth management goals and objectives in Phase 3. 2. The work plan for Phase 3 will be referred to all participants for review and approval. 3. Necessary funding for execution of Phase 3 will be sought from state and local, public and private sources. Time Line: Start Date: January 1, 1997 End Date: June 1, 1997 OurRegion Regional Land Use Work Plan 21 'a0y Or{'yyCyAYH(�y 'o�y l:F—y O'�y 'a C7Y m'n viy v—y 9 Fmw OOm� A mr 00: S—m OmZw pn Amm yFOw yyow _ O<ic >Z<r• m��irmZ� DOic �r<jr 'iyF Orn�cDOri� H z, ZyM�" D"y'I� mlTyigvC Z.n mmam�u ��nu ._ n DO mrz y OAO �ZC c nA xw p aA y m< zpo m a zjA..�F Om A yy byZ< yp X mC A F Y a..� ny- m ym eY OFi SF Dem OyX nC7 z y n tiC " ZDD ym 0 D m > -I u r o m m0 OD O e3 bP qY be q� b q ! b fr b� ' b� b C, q bq qA b H b" qa nO P ;•z b� q� V b V" q" �4 J H bP J y� b Y JY 7 Mr' bO b'fir ' JV'. b 6'i byJ w iJ y y � r) z CD N N O ry + + + + b > � ° pq9 Oro (to rz Cp co w N 01 7 O c ] Q ti d c b 05 Iwo M' o n r=. o P o°o co co w 7. N v ] o. 0• G a c. •O CC1. y �. a �• H ac b 3 rz c K co P. OO O N O G. p 6 N_ C• .w. w pplt O O t(o0 Co (V p, qQ C o. O 7 VNf co w N Y. a C d CO CL < " o o w B CD w C co O' Nom' P X ti p n' A t�i b O. co .� d, NJ f7 � o A O 00 p O O n 00 kA N O M CD 1FSSS�j IA y,3 O z , CN m \ o \ E ® o & E � \ \ � \ o � § § k § t . » r ° ° 0 \ ° :4, 2 \ \ \ k ( \ \ § G 0 7 . p / / \ ƒ \ [ ƒ CD ` \ J & { [ 0 \ ( ) ( \ & q ) \ = E s � \ \ � C / k r 0 `� co \ § 0 § 7 ƒ / \ § B § 0 \ © 0 [ \ \ \ R W 7 d [ ° \ \ \ ® ^ c C $ k / n & i . 7 � . § \ 8 \ \ OrQ kk / } . \ E ~ c OQ 2 f n 0 / k / / _ § e co $ \ i CD \ o .. § ~ Our Region: Planning by and for Jackson County Residents In December, 1995, a group of approximately 75 Jackson County residents -concerned citizens, business people, farmers, land developers, state and local elected and appointed officials, profes- sional planners and others - began developing a work program for regional land use planning in our area. Most importantly the group represented opposing points of view with one point of view held in common; with good science and good listening a satisfactory regional land use plan is possible. Sponsored by the Rogue Valley Council of Governments (RVCOG)and with financial assistance from the Oregon Department of Land Conservation and Development,the group elected to work under the title: Our Region Regional Planning By and For the Citizens of Jackson County Phase I: Building a Base for a Regional Plan From December; 1995 through February, 1996 these people expended in excess of 3,000 volunteer hours in the project. Large group meetings were held the first and third Tuesdays of each month and steering committee meetings held on the first and third Fridays. All meetings were open to inter- ested individuals. Beginning January 2, the group divided into committees focusing on specific issues involving urban and rural growth, how best to ensure citizen participation, and developing a workable approach to regional land use decision making. Each committee, comprised of between 10 and 30 individuals, met twice weekly during January and February, 1996. The committees submitted reports to the large group which identified issues, goals and objectives in each topical area. RVCOG then undertook to prepare the draft work plan for regional planning. The work program represents a distillation of the work of these volunteer citizens. Their thoughts, ideas, discussions and debates have generated this description of issues, goals, objectives and specific work tasks to be accomplished in pursuance of regional land use planning in Jackson County. It is important to point out that this work plan proposes only early, additional steps to be taken toward the goal of achieving true regionalism in land use decision making. At this point we have fewer answers than questions - fewer solutions than problems. Despite the difficulties and complexi- ties involved,the group believes that it is essential to our future that we consider this area an inte- grated region with respect to various land use planning issues, rather than a series of separate juris- dictions each acting independently. Your comments and conerns regarding this draft work program are encouraged. A meeting will be held March 5, 7 AM at the the Medford Service Center(corner of McAndrews and Columbus) to receive comments. If you cannot attend the meetings please feel free to contact the Rogue Valley Council of Governments at 664-6674 or 779-6785 to leave a message. We appreciate your input. Written comments can be mailed to : RVCOG, P.O. Box 3275, Central Point, OR 97502