HomeMy WebLinkAbout1996-0604 Council Mtg PACKET Important: Any citizen attending council meetings may speak on any item on the agenda,
unless it is the subject of a public hearing which has been closed. If you wish to speak,
please fill out the Speaker Request form located near the entrance to the Council
Chambers. . The chair will recognize you and inform you as to the amount of time
allotted to you. The time granted will be dependent to some extent on the nature of the item
under discussion, the number of people who wish to be heard, and the length of tj�p agenda.
AGENDA FOR THE REGULAR MEETING
ASHLAND CITY COUNCIL
June 4, 1996
I. PLEDGE OF ALLEGIANCE: 7:00 p.m., Civic Center Council Chambers.
II. ROLL CALL
III. APPROVAL OF MINUTES: Regular meeting minutes of May 21, 1996.
IV. SP , IAL PRESENTATIONS & AWARDS:
Mayor's proclamation for the week of June 9-16, 1996 as "Crosswalk Awareness
Week."
V. CONSENT AGENDA:
1. Minutes of boards, commissions, and committees.
2. Monthly departmental reports for April, May 1996.
3. City Administrator's monthly report for May 1996.
4. Confirmation of Mayor's appointment of Susan Wilson Broadus as Director of
Public Works effective June 17, 1996.
5. Request from Vince Oredson for easement over street plug at the south end of
Sam Evans Place.
Approval of Ambulance Operators' License for Ashland Fire and Rescue
pursuant to Ashland Municipal Code Chapter 6.40.
7. Appointment of current Hospital Board members to new Ashland Community
Healthcare Services Board effective July 1, 1996.
8. Mayor's appointment of Mary Jane Tilson, RN, BSN and Mavis Cloutier to
Ashland Community Healthcare Services Board of Directors effective July 1,
1996 (10th and 11th positions) for terms ending April 30, 1998.
VI PUBLIC HEARINGS: (Testimony limited to 5 minutes per speaker. All hearings
will conclude at 9:30 p.m. or be continued.)
1. Proposed withdrawal of recently annexed land for Jackson County Fire District
No. 5 (Parker/Neuman Annexation - Mountain at Munson Drive).
VII. PUBLIC FORUM: Business from the audience not included on the agenda.
(Limited to 5 minutes per speaker and 15 minutes total.)
VIII. B - -
1. Authorization for Mayor and Recorder to sign contracts for Wetlands/Soil
Treatment Pilot project.
IX. ORDINANCES. RESOLUTIONS AND CONTRACTS:
First reading of "An Ordinance withdrawing an annexed area from Jackson
County Fire District No. 5 (Parker/Neuman Annexation)."
Mayor's proclamation and reading by title only of "A Resolution declaring the
canvass of the election held in and for the City of Ashland, Oregon on May 21,
1996."
Authorization for Mayor and Recorder to sign Memorandum of Understanding
with Ashland Ranger District regarding management of the Ashland Watershed
,> and interface areas.
fJ/ 44.. Authorization for Mayor and Recorder to sign contract with Southern Oregon
4 State College for the operation of Rogue Valley Community Television.
X. OTHER BUSINFSS FROM COUNCIL MEMBERS:
XI. ADJOURNMENT
., `�.` •ASAP City of Ashland
OFFICE Of THE MAYOR
20 E. Maln 5treet Ashland, OR 97520
oREGO�
CATHY GOLDEN
MAYOR d
(503)482-3211
May 31, 1996
TO: City Council
FROM: Mayor Golden
RE: Appointment of Hospital Board Members
t
Mary:Jane Tilson, RN, BSN and Mavis Cloutier have been chosen to fill the newly-
created 10th and 11th positions on the new Ashland Community Healthcare Services
Board for terms beginning July 1, 1996 and ending April 30, 1998. One other application
was received from Joe W. Sayre, Jr., R.Ph. A copy of the advertisement is attached
along with the interest letters and r6sum6s from the applicants.
(r-.vaEWM)
Attachments
YOUR CITY NEEDS YOU!
Applications are being accepted for positions on the Ashland Community Hospital
Board. These volunteer positions have a 4-year term. If you wish more information,
please contact Jim Watson, Hospital Administrator, at 482-2441. The deadline for
applications is May 31.
If you are interested in applying, please submit a letter of interest with your resume to
Mayor Cathy Golden at,City Hall, 20 East Main Street, Ashland, OR 97520.
May 22 and 28, 1996
LPO #16485
For information, contact Rhonda at 488-6002.
MARY JANE TILSON
840 Cypress Point Loop
Ashland, OR. 97520
541-488-4047
28 Oct 96
Mayor Catherine Golden
City of Ashland
Ashland, OR 97520
Dear Mayor Golden,
I am applying for a position on the Governing Board of Ashland Community Hospital. I
believe my 27 years as a nursing administrator could be useful to the Hospital Board as it works
to solve the problems of providing cost effective health care to the community. I have discussed
my interest in the hospital with James Watson at ACH and he suggested that I direct this letter
to you.
I am currently licensed as a Registered Nurse in Oregon and California. Prior to my
retirement in 1991, I held the top nursing position in non-profit community hospitals (46-322
beds), a district hospital, and for profit hospitals managed by a large corporation. I have
experienced the many changes occuring over the years in health care delivery. My experience
has included budget preparation and implementation, successful negotiation with labor unions to
protect interests of both hospital and nursing staff, and experience with new construction
programs, working with architects and contractors. I have been responsible for development of
improved physician relations, and had a positive roll in the successful merger of two hospitals,
overcoming resistance to change on the part of both physicians and nursing personnel.
In 1988 1 received national recognition from the corporation for whom I worked by being
awarded the " Excellence in Professional Practice " award, given to a few selected Directors of
Nursing across the country. I am available for an interview at your convenience. My resume is
enclosed and references can be provided upon your request.
Yours truly,
Mary Jane Tilson, RN, BSN
MARY JANE TILSON
840 Cypress Point Loop
Ashland, OR 97520
541-488-4047
28 Feb 96
EDUCATION :
University of Southern California B.S. Nursing 1951
Huntington Memorial Hospital, School of Nursing 1948-51
LICENSES :
Registered Nurse Oregon # 85073525 Expires 4124/97
Registered Nurse California # 82173 5/31/97
PROFESSIONAL EXPERIENCE :
ASSISTANT ADMINISTRATOR, DIRECTOR OF NURSING 1982-1991
Doctor's Hospital of Montclair & Ontario Community Hospital (Ontario Ca.)
Planning, direction, and coordination of nursing services concurrently in two 99 bed, acute care,
for profit, hospitals located six miles apart in adjacent communities, both owned by a large for profit
corporation, and operated as one entity.
Active role in maintaining a positive relationship with medical staff through daily one-on-one
contact;attendance at and participation in Medical Staff Committees and Executive Committee. Actively
participated in monthly meetings of the hospital Governing Board. Assisted in planning, and attended
joint Medical Staff- Governing Board Retreats to promote positive relationships between Nursing Service,
Medical Staff, hospital personnel, and Governing Board members.
Successfully guided Nursing Service through three JCAHO surveys, receiving full accreditation at
each survey.
Liaison for local College of Osteopathic Medicine medical students / interns and nursing service
personnel.
DIRECTOR OF NURSING SERVICE 1979-1982
San Bernardino Community Hospital
San Bernardino, California
Planning, direction, and supervision of Nursing Service in 322 bed acute care community hospital
including rehabilitation and mental health units.
Responsible for budget preparation and control. Initiated involvement of Director of Nursing in
meetings of Medical Staff Executive Committee, and Governing Board to promote better communication,
and the professional stature of Nursing Service.
Revised outdated policies and procedures to meet the requirements of JCAHO. Hospital
received full accreditation following survey conducted during my tenure.
Formulated and promoted management policies leading to successful RN recruitment during
period of shortage of professional personnel.
Advised architects and consultants in development of plans for 296 bed facility at new location
with provision for expansion to 500 beds.
Supported educational programs at two local community colleges in their participation of
professional and vocational nursing students for clinical experience at community hospital. Provided Cal
State College SanBernardino nursing students in baccalaureate program with clinical experience in
leadership.
DIRECTOR OF NURSING SERVICE 1977-1979
Hemet Valley Hospital District
Hemet, California
Complete responsibility for direction, coordination, and supervision of Nursing Service in 165 bed
acute care general district hospital.
Participated in negotiations to revise contracts with labor unions representing both professional
nurses and ancillary personnel.
Actively participated in meetings of Medical Staff Committees and Executive Committees, and
Governing Board.
Provided input to architects and contractors regarding the construction of additional beds and expansion
of services.
DIRECTOR OF NURSING SERVICE 1977
San Gorgonio Pass Memorial Hospital _
Banning, California .
Coordination and supervision of Nursing Service in 67 bed acute care community hospital.
Established cost effective staffing patterns responsive to patient census which changed
dramatically from day to day.
DIRECTOR OF NURSING SERVICE 1964-1977
Valley Memorial Hospital
Livermore, California
Planning, direction, and coordination of total Nursing Service in 110 bed acute care community
hospital.
Provided specific input regarding design of physical plant and equipment to architects and
contractors in expansion of hospital from 46 beds to 110 beds, including construction of completely new 10
bed ICU/CCU.
Participated in establishment of Crisis Intervention Service to serve geographical area lacking
psychiatric services. responsible for recruiting and interviewing therapists, and evaluation of program.
Active in design, development, recruiting, and interviewing personnel, and staffing.of satellite
facility providing primary care to nearby community lacking primary physician.
Complete responsibility for Nursing Service in 23 bed ECF operated for two years as overflow
unit for acute facility prior to completion of expansion program.
From 1951 to 1964 : Held staff nurse and supervisor positions at San Diego County Hospital, SanDiego,
Ca, Atascadero General Hospital, Atascadero, Ca, and Valley Memorial Hospital, Livermore, Ca.
May 30, 1996
Mayor Cathy Golden
City Hall
Ashland, Oregon 97520
Dear Mayor Golden:
Please consider my application for a position on the Ashland Community
Hospital Board. I have a background in nursing and have lived in Ashland
for more than 20 years, so I think I have some good skills to add diversity
to the Board.
I have served on one City Board, the Senior Program, which was several
years ago, and have been involved in the community in many ways as you
can see on my job and volunteer resume.
I am currently working very actively with RAPP, Reduce Adolescent
Pregnancy Project, which is one area of health concern to many in our
community.
Thank you for your consideration of me for this position.
Sincerely,
A-"
Mavis Cloutier
904 Beswick Way
Ashland
488-0562 or 770-3331
x
JOB&VOLUNTEER RESUME
Mavis Cloutier
904 Beswick Way
Ashland, Oregon 97520
1994 to present: Community Health Educator for Planned Parenthood
Work with youth and parents around issues of sexuality and related
health care concerns.
1989-1996: Pregnancy Counselor for the Boys & Girls Aid Society of
Oregon.
1976-1990: Co-owner of Puck's Doughnuts.
1961-1976: Registered Nurse at Stanford Medical Center in Palo Alto,
California.
Volunteer Summary:
Currently: Serving as one of the co-coordinators of RAPP. (Reduce
Adolescent Pregnancy Project) for Jackson County.
Friends of CASA, INC. of Jackson County
Soroptimist International of Ashland, past president and chair. of many
committees.
Previously:
SOSC Regional Advisory Board for 9 years
Ashland Chamber of Commerce Board of Directors & many committees
Ashland Senior Program Board
Ashland School Base Clinic Board
Special Transportation Fund Board
Chaired the Interservice Clubs (got funding for swimming pool)
and probably some more boards and committees I have forgotten.
My husband and I along with our now grown daughters have lived in
Ashland since 1976. Emile and I have both felt it is very important to give
back to the community in which we live.
ILr
I •
May 23, 1996
Honorable Mayor Golden
20 E. I'Jlain Street
Ashland, OR 97520
Dear Mayor Golden,
I am interested in volunteering for a position on the Ashland Community Hospital
Board of Trustees.
I have been involved in the ever-changing healthcare industry in Oregon for forty years
as a registered pharmacist. My pharmacy degree was earned in 1954 at the
University of Colorado in Boulder, Colorado. As a native Oregonian, I have been in the
practice of pharmacy in the Rogue Valley for 38 years, the last 18 years as
Department Manager and Director of Pharmacy Services at Ashland Community
Hospital. I hope that my experience in dealing with hospital accreditation, physicians,
public relations, confidentiality, patients, managed care, personnel, etc., would make
me an asset to the Ashland Community Hospital Board.
Living in Ashland since 1968, my interests in seeing the hospital continue to prosper
covers not only my needs as a resident/consumer of services, but also as a Iona-term
associate of the staff and citizens involved with Ashland Community Hospital. I hope
to have the opportunity to assist Ashland Community Hospital to remain located in
Ashland, viable and competitive, continuing its. mission of providing health care to
Ashland and the surrounding communities.
Sincerely,
ge��
Joe W. Sayre, Jr., R.Ph.
JWS/kkq
C.V.
Joe W. Sayre, Jr., R.Ph.
EDUCATION
1954 B.S., Pharmacy,
University of Colorado
PHARMACY PRACTICE
6/54-12/67 Employed as Pharmacist/Manager at various Pharmacies in
Coquille, Bookings, Grants Pass, Jacksonville, Phoenix, and
Medford, Oregon.
1/68-11/75 Co-owner with my wife, Martha, of Ingle's Drug, 299 E. Main
Street in Ashland (Now Rosie's Sweet Shop)
11/75-12/93 Department Manager/Director of Pharmacy Services, Ashland
(Retired 12/17/93) Community Hospital, Ashland, Oregon.
PROFESSIONAL ACTIVITIES AND AFFILIATIONS
Past President, Jackson County Pharmacists Association
Jackson Count Delegate, Oregon State Pharmacist Association
Member, Continuing Education Committee, Oregon Board of Pharmacy
Member, Oregon Societv of Hospital Pharmacists
PREVIOUS CIVIC ACTIVITIES
President, Ashland Meals on Wheels
Chairman, Ashland School.District Budget Committee
Board Member, Ashland Chamber of Commerce
President, Oregon Shakespearean Festival Association
Redcoat, Oregon Shakespearean Festival Association
Member, City of Ashland Sign Review Committee
Chairman, Ashland Chapter of Ducks Unlimited.
MINUTES FOR THE REGULAR MEETING
ASHLAND CITY COUNCIL
May 21, 1996
CALLED TO ORDER
Mayor Golden called the meeting to order at 7:00 p.m. in the Civic Center Council
Chambers.
ROLL CALL
Councilors Laws, Reid, Hauck, Hagen and Thompson were present. Councilor Wheeldon
arrived at 8:05 p.m.
APPROVAL OF MINUTES
The minutes of the Regular meeting of May 7, 1996 were approved as presented.
SPECIAL PRESENTATIONS & AWARDS
1. "Welcome to the City Web" presentation and demonstration by Computer
Services Manager Phil Lind.
Lind announced the City was now capable of communicating on the Internet over the World
Wide Web program. This was a goal of the City Council to facilitate improved
communication between the City and citizens.
2., Mayor,'s proclamation for the week of May 19-25 as "Ashland Bicycle Commute
Week."
Public Works Administrative Assistant Pam Barlow noted that 38 bike licenses were issued
during a Bike Commute Fair that was held on the plaza this past afternoon. There were also
8 RVTD certifications for bus/bike riders issued.
3. Mayor's proclamation for the week of May 19-25 as "National Public Works
Week."
MAYOR'S APPOINTMENTS
1. Mayor's annual appointments and reappointments to Boards, Commissions and
Committees.
Don Laws noted changes in appointments of terms expiring in 1997. M/S: Hauck/Reid to
approve appointments. Voice vote: Laws, Reid, Hauck, Hagen YES; Thompson NO.
Motion passed.
CONSENT AGENDA
1. Minutes of boards, commissions, and committees.
2. Monthly departmental reports for April 1996.
3. Authorization for Mayor and Recorder to sign purchase agreement for property
owned by Ruth Ann Wire located at northwest corner of Mountain Avenue and
"B" Street.
4. Memorandum from Forest Commission regarding bid process for wildland fire
fuels for 1996-97 fiscal year.
5. Confirmation of appointment of Thomas Howser as Judge Pro Tern for June 22,
1996.
cuund BLnute 521.96
6. Appointment of Public Works Director.
7. Adoption of findings for annexation on East Main Street and Tohnan Creek Road
(applicant: ACCESS, Inc.).
Items #4 and #7 were removed from Consent Agenda and moved to other consideration on
the agenda. Item #6 was removed from the Consent Agenda for consideration at a future
date.
M/S: Hauck/Reid to approve Consent Agenda items #1-3 and #5. Voice vote: all YES.
Motion passed.
PUBLIC HEARINGS
1. Adoption of Proposed Budget for 1996-97 as modified and recommended by the
Citizens' Budget Committee.
Mayor Golden opened the Public Hearing at 7:20 p.m. No one came forward. The Public
Hearing was closed at 7:22 p.m.
PUBLIC FORUM
Lance Pugh, 882 B Street, asked for clarification on his request to have his grant request for
Economic Development funds reviewed. Mayor explained that the public hearing on the
Budget had closed. Councilor Laws stated that he would not second guess decisions made by
the Economic Development subcommittee and the Budget Committee. Councilor'Hagen
advised Pugh that a full review will be made of the Economic Development grant process.
Pugh stated that clearer objectives need to be stated for the process to be understood and
accessible by more groups or organizations.
NEW AND MISCELLANEOUS BUSINESS
1. Request by Councilor Thompson to call a public hearing on increasing the pay of
the Mayor and City Council.
Councilor Thompson reviewed his request with Council. City Attorney Nolte stated that the
Charter states the salaries can only be amended by a vote of the people. Councilor Reid
stated she had never been asked about this by any citizen in the 14 years she has been a
Councilor. Councilor Wheeldon said she has had citizens suggest a full-time Council might
be more accessible. Councilor Laws requested staff investigate other salaries of elected
officials for cities of like population size. Councilor Hauck said he would prefer a citizen
request directly to Council for this public hearing.
2. Approval of JJTC Regional Transportation Consensus Letter to ODOT for State
Transportation Improvement Project (STIP) 6-year plan.
Councilor Hagen stated he was opposed to granting approval because the projects did not
support the OTC and LCDC stated goal to reduce by 20% the number of vehicle trips by the
year 2010. Councilor Thompson said he was opposed for the same reason and objected to
continuing to "build out of the transportation problem" using gas tax monies when we were
being urged by the OTC and LCDC goal to fund multi-modal transportation solutions that
would implement their goal.
Council 1lfinuha 5-21-96
Public Works Administrative Assistant Pam Barlow reviewed the process used by JJTC and
the supportive and cooperative relationship that had been developed with members of that
body. Council asked for an explanation of the projects and the impact these projects will
have on the number of vehicle trips throughout the region. Barlow stated she did not have
those figures available and they could be developed. She stated that several of the projects
were developed towards implementing the OTC/LCDC goal.
Councilors Hagen and Thompson requested Council approve a letter to Governor, State
Senators and Representatives, and Governor's Oregon Transportation Commission opposing
transportation projects that do not encourage implementation of the goal.
M/S: Reid/Hauck approval of JJTC Consensus letter and approval of supplementary
letter drafted by Councilors Thompson/Hagen. Voice vote: Laws, Reid, Hauck, YES;
Hagen, Wheeldon, Thompson NO. Motion tied. Mayor vote NO. Motion denied.
Mayor Golden suggested the supplementary letter be written by Almquist, Hagen, Wheeldon,
and Thompson. Councilor Thompson agreed.
3. Update on toxic spill into Bear Creek.
Gary Schrodt, 681 Liberty, reviewed timetable of toxic spill into Bear Creek. Schrodt asked
that the Council address the use of herbicides into the ditches to control algae and request an
investigation into the process used by the agencies involved in this accident.
Ron Roth, 100 Eagle Mill Road, submitted letter and requested Council take strong stand on
this issue of herbicide use and encourage more efficient response by state agencies.
Mayor Golden suggested Talent Irrigation District be contacted to cooperatively work with us
to identify alternative algae control methods. Councilor Reid asked that City be kept
informed of agency investigation and offer cooperative help to T D to find alternative
methods of controlling algae.
Councilor Laws asked staff to prepare letter to TID, DEQ, ODF&W, Department of
Agriculture and the Governor requesting feedback on the current investigation of the spill, a
synopsis of the agencys' investigations and information on alternative methods of algae
control by TID. Councilor Laws asked that copies of the letter be sent to our local
representatives.
4. Consent Agenda Item J17. Adoption for findings, conclusions, and orders for
annexation of 11.25 acres for future development of a 96-unit affordable housing
residential development on Fast Main Street and Tolman Creek Road (Applicant:
ACCESS, Inc.).
M/S: Hauck/Reid approval of item. Voice vote: Laws, Reid, Hauck, Wheeldon YES.
Thompson, Hagen NO. Motion passed.
ORDINANCES RESOLUTIONS AND CONTRACTS
1. First and second reading by title only of "An Ordinance levying taxes for the
period of July 1, 19% to and including June 30, 1997, such taxes in the sum of
$4,407,560.00 upon all the real and personal property subject to assessment and
CouncH Mtuotm 521-%
levy within the corporate limits of the City of Ashland, Jackson County,
Oregon."
M/S: Hauck/Reid move approval of Ordinance to second reading. Roll call vote: Laws,
Reid, Hauck, Hagen, Wheeldon, Thompson YES. Motion passed.
M/S: Hauck/Laws move approval of Ordinance oN " g. Roll call vote: Laws, Reid,
Hauck, Hagen, Wheeldon, Thompson YES. Motion passed.
2. Second reading by title only of "An Ordinance amending sections 14.02.030 and
14.02.040 of the Utility Billing Ordinance regarding due date and delinquency of
bills."
M/S: Hauck/Hagen approval. Roll call: Laws, Reid, Hauck, Hagen, Wheeldon,
Thompson YES. Motion passed. O 'W 79/
3. Second reading of "An Ordinance amending various chapters of the Ashland
Municipal Code to reduce the number of members on various commissions and
repealing Chapter 2.15" as amended.
f
M/S: Reid/Wheeldon approved second reading of Ordinance No. noting that
Sections 1, 2, 3 were deleted and Sections 4, 5, 6, 7 were adopted. Roll call vote Laws,
Reid, Hagen, Wheeldon, Thompson YES. Hauck NO. Motion passed.
4. Reading by title only of "A Resolution adopting the annual budget and making
appropriations."
City Administrator Almquist noted the total appropriations were $52,000,069.00.
Jim Cox, Development Director of OSFA, addressed Councilor Thompson's concerns that
the Festival had changed its focus from a regional institution to a more international
institution. Councilor Thompson stated he believes when an organization has an international
focus, it is liable to have more grant funding available than an organization that has a more
local focus.
Michael Donovan, President of OSFA Board of Directors, assured Council that OSFA was
dependent on every contribution made to it, including the contribution from the City.
Donovan stated that OSFA's commitment to the community of Ashland is as strong as it
always has been.
M/S: Hagen/Laws approval of Resolution No. Roll call vote: Laws, Reid, Hauck,
Hagen, Wheeldon, Thompson YES. Motion passed.
5. Reading by title only of "A Resolution certifying City provides sufficient
municipal services to qualify for State subventions."
qG ,75
M/S: Hauck/Hagen approval of Resolution No. . Roll call vote: Laws, Reid, Hauck,
Hagen, Wheeldon, Thompson YES. Motion passed.
Cmna7 Mwuw 5-21-96
�•i 6. Reading by title only of "A Resolution declaring the City's election to receive
state revenues."
M/S: Hagen/Laws approval of Resolution No• Tioll call vote: Laws, Reid, Hauck,
Hagen, Wheeldon, Thompson YES. Motion passed.
7. Reading by title only of "A Resolution of intention to provide for the
improvement of Dogwood Way within the Applewood subdivision."
M/S: Reid/Hauck approval of Resolution No. iscussion: Hagen requested
clarification of the incentive for the City to take this on and the incentive for the neighbors to
take this on. Acting Public Works Director Olson stated there was no incentive for the City.
This was being taken on because of neighborhood demand. Roll call vote: Laws, Reid,
Hauck, Hagen, Wheeldon, Thompson YES. Motion passed.
4. Memorandum from Forest Commission regarding bid process for wildland Lire
fuels for 1996-97 fiscal year.
M/S: Hauck/Laws approval of request to approve Resnlnlien-?lo:— . Roll call vote:
Laws, Reid, Hauck, Hagen, Wheeldon, Thompson YES. Motion passed.
OTHER BUSINESS FROM COUNCIL MEMBERS
Councilor Hagen reported that citizens had noticed stakes going in on VanNess between Oak
and Heiman and wanted to know if this was preparation for overlay with curb and gutter.
Olson confirmed that this is being planned.
Councilor_DL son reviewed decision by the Bicycle Commission to have bicycle parking
provided at all City buildings. Councilor Thompson asked for an inventory of bicycle parking
to be completed and have the correct bicycle racks installed where there are none installed
now.
Councilor Thompson reported that the Regional Planning Concept memo he previously
presented now had Council unanimity.
Councilor Reid stated she had attended NCAC meeting in Seattle.
Mayor Golden mentioned the Ruth Alexander letter sent in the packet to Council.
Community Development Director McLaughlin stated the Planning Commission chose not to
revoke subdivision approval and asked for developer to work with staff and an arborist for
road development. Mayor asked that we re-examine how steep a road to allow in hillside
developments for future consideration.
ADTOURNMENT
The meeting was adjourned at 10:00 p.m.
Barbara Christensen, Recorder Catherine M. Golden, Mayor
Coun"l nfinuv,521-96
r
Y
ASHLAND COMMUNITY HOSPITAL
BOARD OF TRUSTEES MEETING
April 23, 1996
The regular monthly meeting of the Board of Trustees of Ashland Community
Hospital was held at 12:15 on Tuesday, April 23, 1996, in the conference room.
PRESENT: Dick Nichols, Mary O'Kief, Mary Ellen Fleeger, Greg Williams, Judy
Uherbelau, Pattie Acklin, Jean Keevil, M.D. ; and Bruce Johnson, M.D. ,
Trustees. Cathy Golden, City Council Liaison, and Jerry Sivin, Foundation
President.
Also present: James R. Watson, Administrator; juke McGraw, Controller; Polly
Arnold, Director of Patient Services; Peggy Cockrell, Director of Personnel;
Midge Lovering, Director of Health Care Review; friary Krystine, Employee
Representative; Glenda Cole, Administrative Assistant; Cat Mauldin, reporter
for The Daily Tidings; and Susan Jay, reporter for The Mail Tribune.
Absent: Steve Lunt, Trustee, and Douglas Morrison, M.D. , Medical Staff
Liaison.
I. CALL TO ORDER AND INTRODUCTIONS
In Mr. Lunt's absence, Mr. Nichols called the meeting to order at
12: 15 and introduced everyone. Dr. Fleeger announced that Sara Hopkins-Powell
is the new provost at SOSC.
II. MINUTES
Mr. Nichols called for a review of the minutes of the Executive
Committee of March 21, 1996, and the minutes of the Board of Trustees of March
26, 1996. Following review, Ms. Acklin made the motion to approve the minutes
as circulated. Dr. Keevil seconded the motion and the motion carried.
III. DECISION ITEMS
A. Staff Development Plan: Mr. Nichols called for a review of
the Staff Development Plan. Mr. Watson stated that there have been no
changes. Following discussion, Dr. Fleeger made the motion to approve the
plan as presented. Mr. Williams seconded the motion and the motion carried.
B. Slate of Officers: Mr. Nichols read the section of the Board
By-Laws regarding election of officers. Dr. Fleeger reported that the
Executive Committee, acting as the Nominating Committee, proposed that the
present officers continue until the new corporate structure is in place. She
stated that the size of the Board will increase and these new members could
have input in the selection of officers. Following discussion, Mr. Williams
made the motion that the present officers continue until the new corporate
structure is completed. Ms. Acklin seconded the motion and the motion
carried.
Board of Trustees
April 23, 1996
Page 2
C. March Expenditures: Ms. O'Kief reported that she had reviewed
the expenditures, found everything in order, and made the motion to approve
them. Dr. Keevil seconded the motion and the motion carried.
IV. MEDICAL STAFF REPORT
Mr. Watson stated that there are no physicians to.be credentialed
this month.
V. DISCUSSION ITEMS
A. Update on Corporate Restructure - Education of Community: Ms.
Cockrell reported that Mr. Watson has talked to seven service groups and we
have had two community education meetings and a third is scheduled for
tonight. There have been two consistent concerns raised during the community
presentations. The first is whether or not the corporate change would make ACH
more susceptible to acquisition and the second pertains to how the restructure
would effect employees. The Employee Benefit Group has been meeting regularly
and getting informed regarding all the options available. Mr. Nichols
reported that the Articles of Incorporation have been approved by the Board,
the City Council, and have been filed with the State. The Definitive
Agreement has been approved by the Board and the City Council. The new Board
By-Laws and the Lease Agreement are the two documents left to be reviewed and
approved. He stated that the joint meeting of the Board and City Council for
a public hearing is scheduled for Tuesday, April 30th. He encouraged all
Trustees to attend.
B. Present Board By-Laws: Mr. Nichols called for a review of the
revised present Board By-Laws. Following review, Dr. Keevil made the motion
to approve the By-Laws as revised. Dr. Fleeger seconded the motion and the
motion carried.
C. New Corporate By-Laws: Mr. Nichols called for a review of the
proposed new corporate by-laws. Following review and discussion through page
10, the following recommendations were made: 1) page 1, section 1.1.2, line 4
--clarify that Articles of Incorporation has sections; 2) page 2, section
1.2.3, line 2 -- delete ". .by propaganda or otherwise. . ."; 3) page 4, section
4.5, second paragraph, line 3 -- delete ". .at o'clock. . ."; 4) page 7,
section 5.2, line 3 -- add language that subsequent terms are permitted; 5)
page 8, section 5.9 line 9 -- delete "vice-chair"; 6) page 8, section 5.10,
line 10 -- delete "vice-chair"; 7) page 9, section 6.2, line 2 -- add ". .
independent of the Board"; 8) page 9, section 6.3.2, line 3 -- add "CEO"; 9)
page 10, section 6.3.3 -- need to clarify if Foundation members can be on this
committee; 10) page 10, section 6.3.4, line 1 -- Joint Conference should be
Joint Advisory and add 114 rotating members. . These changes will be discussed
with Mr. Whitman and incorporated in the by-laws if appropriate.
r
Board of Trustees
April 23, 1996
Page 3
Ms. Krystine gave an update on the meetings of the Employee
Benefits Group. She stated that the group has been meeting frequently and
gathering information. She stated that the employees are unsure if they
wished to stay with PERS at this time. The Employees are concerned that
should Mr. Watson leave, there could be significant changes, a new mayor might
not be as cooperative, and then there would be no way the employees could have
the same rapport with administration as now. The Group recommends that the
Board develop a "Human Resources Committee" with Trustees and employees as
members and would meet regularly. Following discussion, Mr. Williams made the
motion that this Committee be developed and added to the by-laws. Ms. O'Kief
seconded the motion and the motion carried.
D. SOMED: Mr. Watson stated that information on SOMED was
included in the Board packet. This will probably come forward as a decision
item in June or July.
E. National Hospital Week: Mr. Watson stated that May 13-17 is
National Hospital Week and we will be having different activities during this
time. The annual barbecue is Friday, May 17th. He invited the Trustees to
attend this once a year treat.
VI. ADJOURN
The meeting was adjourned at 2 pm.
Respectfully submitted:
APPROVED: Mary Ellen Fleeger,
Secretary
Stephen B. Lunt,
Chair
7f
Zt
'�,A�- I P:A V
.4 11pr;
PROCLAMATION
WHEREAS,. pedestrians have the right of way over vehicles; and
WHEREAS, Oregon law requires drivers to stop for pedestrians in marked or -
unmarked crosswalks; and
WHEREAS, every intersection is a crosswalk whether painted or not; and
WHEREAS, children under the age of nine cannot judge distance, motion or speed;
0,-
,N may be inattentive or distracted; and may think that when they see a
car, the driver sees them; and
Q0 WHEREAS, the elderly or di sabled may have poor vision, hearing, or other
limitations; and
M..
WHEREAS, the City is committed to encourage walking and all citizens are !t(++��yi
entitled to safe use of the public roads.
NOW, THEREFORE, 1, Catherine M. Golden, Mayor of the City of Ashland, do
hereby proclaim the week of June 9 through*June 16, 1996, as
CROSSWALK AWARENESS WEEK
MIR in the City of Ashland, Oregon, and I call upon all motorists to contribute to
improving the safety of pedestrians and crosswalks by being aware of them and
graciously yielding the right of way.
Dated this 4th day of June. 1996.
Barbara Christensen, City Recorder Catherine M. Golden, Mayor
W
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Z6.
ji..........
!A't,
&
WS M
ASHLAND HISTORIC COMMISSION
Minutes
May 81 1996
CALL TO ORDER
The meeting was called to order by Chairperson Jim Lewis at 7:40 p.m. Members present
were Terry Slabby, Jim Lewis, Larry Cardinale, Bill Harriff and Cliff Iewellyn. Also
present were Associate Planner Mark Knox and Secretary Sonja Akerman. Members Vava
Bailey and Keith Chambers were absent. The Commission is presently two members short.
APPROVAL OF MINUTES •
Skibby moved and Cardinale seconded to approve the April 3, 1996 Minutes as submitted.
The motion was unanimously passed.
STAFF REPORTS
Planning Action 96-061
Conditional Use Permit and Site Review
512 North Main Street
Dr.'Scott Young
Knox explained this proposal is for a 277 square foot addition to the north side of the
building. Contractor Darrell Boldt has met with the Review Board to discuss the elevations.
As a result, slight changes were requested and Boldt has submitted revised plans. Knox
noted the existing building was constructed in 1990. The first floor consists of a medical
office and the second floor consists of a single apartment unit. Staff is recommending
approval.
Darrell Boldt clarified the color, trim and siding will all be the same as the existing building.
He also explained North Main Street is in the process of being widened so the front of the
property is quite tom apart.
Skibby said this was a difficult design to work with and that lowering the roof line of the
addition has helped. Llewellyn added the design looks compatible with the rest of the
building.
Cardinale moved and Harriff seconded to recommend approval of this application. The
motion passed unanimously.
BUILDING PERMITS
Permits reviewed by members of the Historic Commission and issued during the month of
April follow:
746 "C" Street Jill Collins Reroof
640 "A" Street Jim & Cheryl Lewis Attached
Garage/Studio
3 Hillcrest Randy & Linda Smith. Studio/Guest House
83 Granite Street Narcissa Kelley Addition/Arbor
472 Scenic Drive Drs. Stonebrook & Sager Shed
144 North Second Street CERVS - ICCA Remodel/Bathroom
868 "A" Street Betty Camner Addition (1-unit
B & B)
71 Scenic Drive Brent Thompson . Dormer
247 Seventh Street Christopher Larke Remodel
128 South Pioneer Street Laura Shrewsbury Door
5 Granite Street Margaret Holman Arbor
253 East Main Street BPOE/Dave Smith Restroom
19 Hillcrest Street David & Carolyn Allman Conversion to
Accessory Unit
92 Dewey Street Ken & Patti Frires Addition
664 "A" Street Center for Spiritual Practice Sign
253 East Main Street Lawrence's II Sign
REVIEW BOARD
Following is the schedule (until the next meeting)for the Review Board,which meets every
Thursday from 3:00 to at least 3:30 p.m. in the Planning Department:
May 9 Skibby
May 16 Skibby, Cardinale and Lewis
May 23 Lewis and Skibby
May 30 Skibby, Cardinale and Lewis
Llewellyn noted he had just started a new job and will be unable to attend the Review
Board meetings. He apologized for this and said if it would put, a burden on the
Commission, he would resign. The Commission assured him his input at the monthly
meetings is important and that once we have a full Commission again, we should be able
to get two or three members for each Thursday Review Board meeting.
OLD BUSINESS
National Historic Preservation Week May 12th - 18th
Lewis announced the judging for the awards will be May 9th at 1:00 p.m. He also
encouraged all the members to attend the awards ceremony on Friday, May 17th if at all
possible.
Ashland Historic Commission
Minutes
May 8, 1996 Page 2
NEW BUSINESS
Marjorie O'Harra's Letter
The Commission discussed the letter received from Marge O'Harra regarding the Siskiyou
Boulevard strip. Included with O'Harra's letter was one from Elisabeth Walton Potter from
the State Historic Preservation Office.
At this point, no one is certain what will be lost. Lewis and Skibby had attended meetings
last year but have not been notified of any forthcoming meetings. Knox related from what
be understands,the Oregon Department of Transportation does not have final drawings yet,
but stated there should be a bike path on each side of the Boulevard. Lewis said he would
try to attend future meetings, as should other concerned members.
Harriff commented it may be helpful to have bike counts on Siskiyou Boulevard to bring
to the meeting.
Keith Chambers' Letter
Chambers had submitted a letter to the Mayor and Historic Commission regarding his three
month period of academic leave. All members agreed Chambers is a valuable person to
have on the Commission and would like to keep him as an active member.
Harriff moved to have Staff write a letter to the Mayor in support of Chambers' request for
a three month sabbatical,while remaining a member of the Historic Commission. Cardinale
seconded the motion and it was unanimously passed.
REHAB OREGON RIGHT
Knox announced the REHAB OREGON RIGHT workshop will be in Talent on May 18th.
He urged the Commission to take advantage of this, as most of these workshops are not
held in the Rogue Valley. He also noted Kelly Madding, Housing Officer for the City of
Ashland, will be speaking at 1:30 on local funding opportunities and programs.
563 North Main Street
Knox explained Sam Davis, owner of the property at 563 North Main, had come to see him
regarding colors for his new building. Knox said Davis wanted Historic Commission input
on painting the belly band that will separate the first and second floors. Davis is planning
on painting the lower portion of the building flintstone (which is a light gray color), the
upper floor pussy willow (which is a darker gray), and the window trim colonial white. He
would like to paint the middle of the belly band ember red with the outer edges a gray color.
Knox also related Davis would like to change the siding width to break up the stories.
Ashland Historic Commission
Minutes
May 8, 1996 Page 3
Skibby first commented the dark red strip may be too contemporary. Harris said as long
as the edges are gray, he feels the body would look fine with the red color. Llewellyn
suggested using the dark red color in the door to tie in with the band, as he feels if colors
are done correctly, they can be very tasteful.
The Commission concluded the red color may look fine,but as Lewis suggested, they should
only paint an eight to ten foot strip, then stand back and take a good look before the entire
band is painted.
Briscoe School— Music Addition
Knox said he has been working with a member of the School Board and the architect for
this project. The proposed addition will have the same red brick and will tie in to the rest
of the building. The entry doors will be the same only with a slight change in order to keep
its own distinct era. The windows will be slightly smaller than the main building. The
school also is asking for a Variance because it needs to encroach the setback area by five
feet on the Manzanita side. Knox also noted the school is on a fixed time schedule in order
to complete the project before school begins again next fall.
The Commission felt comfortable with the proposed design.
ADJOURNMENT
There being no further business, it was the unanimous decision of the Commission to
adjourn the meeting at 8:30 p.m.
Ashland Historic Commission
Minutes
May 8, 19% Page 4
MONTHLY ASHLAND
POLICE
R E P O R T
Vol. I No.3 Linda Hoggatt, Editor
April, 1996
awards,with the thanks and appreciation of Grad Night parties are
all members of the department were given g p
by chief Brown. being planned
The Ashland Police Officers are assisting
both Phoenix High School and Ashland
High school committees in planning the
» . „ "Grad Night" parties. We have in the past
t and will continue to offer support in
planning activities of all types from the law
° enforcement perspective.
The Ashland Police Officer's Association
% ? donated funds for the Ashland High Grad
F Party as in support of their plans to have an
DARE program alcohol and drug free Senior party.
Ashland High will hold their graduation on
continues to impact June 7th, and Phoenix High will have their
April was a time graduation on June 12th, and SOSC will
L y outh in Ashland hold their festivities on June 15.
t0 Celebrate.... The DARE program held its "Role Model
Class" in April with 15 students speaking. Senior Volunteers lend a
Each year high school students from in hel hand
Ashland voluntarily speak to the helping
Employees of elementary school DARE students and
give their reasons for choosing to be, and On April 2 our volunteer services
remain, drug and alcohol free. They department received a call from an 82 year
share personal experiences with drugs old Ashland woman living on Liberty Street
the Year 1995 and drug use among their friends and who had a broken window and door and
peers, comments on drug usage in the was unable to lock her residence, feeling
middle school and high schools, and quite vulnerable. She was unable to pay for
On April 16th Employee encourage kids to become involved in such work and asked if our department
Recognition Awards were positive alternative activities such as could some how help her with this
presented at City Council by sports and clubs. problem.
Mayor Golden to those
employees selected as Some of these 15 volunteers have Frank d'Entremont, coordinated the
"Employees of the Year for spoken the last 3 terms in this mentor volunteer to do the work, and the donation
1995. Jim Alderman,was program and take time from their of materials. Paul Negro, one of our
honored as Officer of the personal schedules to share with the nine Retired Senior Volunteer Police, and a very
Year, Karen Greenstein was DARE classes. There is no doubt, they handy man, supplied the labor to replace
honored as Dispatcher of have an impact and are great role the glass, fix the door, and replace the
dead bolt lock. Local merchants, Ashland
the Year, Jan Janssen was models.
honored as Employee of the Glass and Bear Creek Lock supplied the
Year, Steve MacLennan was materials.
honored as Reserve Officer
of the Year and aspecial - Police Academy
award,the Frank
d'Entremont Award (first ?
time presented)for
Captain Mel Clements.. A All ll Cromwell graduated held
Excellence was given Kirk Cll from basic
police training at the Police Academy on
April 26th. Kirk, 7th in his class of 12, 1996, issue of APCO (Association Started last year,the Retired Senior
45, qualified in the shooting program of Public Safety Communications Volunteer Police Program has been
with 123 of 125, was a student officials-International). well received by the business
leader and received a letter of community and tourists alike.We
recognition from the academy for his The program's coordinator, Barb continually receive inquiries from other
duties as student . The training Brown,said, "I'm getting calls daily police agencies regarding our model
academy, required by the State of from people wanting to start public program.
Oregon for police certification, is safety education training in their cities."
currently an 8 week course, but is Circle-of-Friends,developed by Training Update
being considered to be changed to a Barbara, educates the public with the g p
16 week academy. proper use of 9-1-1, how to quickly get
across the emergency information We were pleased to have Mary Ann
needed to the dispatcher and how to Terrall, Crisis Intervention/Rape Crisis,
Calls for Service prepare yourself and your home for give a presentation to APO officers on
emergencies. how to be more effective in their
Apr 95 Apr 96 interviewing techniques used to
Police 799 767 As an outreach to this program, obtain information concerning cases.
Fire 15 18 Circle-of-Friends awarded a She also shared procedures that
Medical 56 115 Certificate of Appreciation to Tony officers can use to elicit
Auto aid 1 2 Moore for his proper utilization of the responsiveness from victims to aid in
911 calls 449 435 9-1-1 system in reporting a crime in more thorough investigations.
Pass off 33 21 progress(which incidentally resulted
in an arrest). Ashland Fire Department personnel
and APD personnel had a brown bag
Statistics for April video training session on How to
Internet access is apprehend the hard to find serial
Crime activities for Ashland as of April great! arsonist
showed a 18.8% decrease over the
previous year to date statistics for Part Other training classes were:A
I crimes. Since being introduced to the internet communications class,
system last March I have found Communicating with the Hispanic
Property crimes have slowed down endless uses for the quick access culture was attended by an officer in
some and we saw no rise in any system. More and more I am finding April as well as a class on
category over the previous year. that I can contact users from other Implementing an enhancing teen
police agencies, share information, court program
The communications center received ask questions, and do general
2535 telephone calls in April, of that, research on policy issues. I have
435 were 9-1-1 calls. talked to others in our department The changing face of
who are trying to "surf'their way
Not all 9-1-1 calls result in through this new system and everyone investigations....
emergencies are most are errors, is appreciative of the new tool.
multiple calls on 1 emergency or Thanks from APD. Investigations personnel increased
citizens using 9-1-1 when a business 33%with the addition of Randy Snow
line should have been used. In April, this April. Randy has previously been
107 of the 435 calls were for Senior Volunteers are a detective, a Jacnet investigator, and
emergency cases. in "Prime Times" a Lead Police officer.
April was a busy month with
We were proud to see the April 1, investigators handling a wide variety of
RESPONSE ACCESS 1996, issue of Medford Mail Tribune cases ranging from stalking, narcotics,
"Prime Times"featuring property(check fraud), and fugitive
Octogenarians on Patrol. arrests.
The article, by Peggyann Hutchinson,
shared special information on two of
our many volunteers who do
DISPATCH downtown patrol as part of our Retired
Senior Volunteer Police Program.
9-1-1 Safety Program Richard Winsborough and Walter
Wilson, both in their 80's, patrolling
Ashland's 9-1-1 Safety Education the parks and downtown area ,put a
program "Circle of Friends"is gaining police presence on the street,
recognition.An article on the program answering questions of tourists.
was recently published in the March
May 31, 1996
M E M O R A N D U M
TO: Honorable Mayor & City Council
FROM: Brian L. Almquist, City Administrator
SUBJECT: Monthly Report - May 1996
The following is a report of my principal activities for the
past month and a status report on the various City projects, and
Council goals and notes to staff for 1995-96 and 1996-97.
I. PRINCIPAL ACTIVITIES:
1. Attended Public Power Council executive committee meeting
in Spokane to hear BPA Administrator Randy Hardy and other BPA
officials present their "Record of Decision" on the 1996
wholesale rate case.
2 . Met with County and City of Medford officials regarding
Landfill tipping fees at Dry Creek and to review proposed
contract issues with Rogue Disposal that may adversely affect
Ashland garbage rates.
3 . Met with John Holroyd of Brown and Caldwell and WWTP
Coordinator Paula Brown to prepare final facilities plan and
timetable for submission to DEQ.
4. Met with RVTV manager Pete Belecastro to edit final
script for proposed video presentation on the Electric
Department.
5. Facilitated meeting to discuss alternate methods of
financing LID's on arterial streets with Councilors Laws, Hagen
and Wheeldon, Acting PWD Jim Olson, City Attorney Paul Nolte, and
Pam Barlow.
6. Was interviewed on video tape by Pete Belecastro for
Electric Department video presentation.
7 . Attended monthly Chamber of Commerce Board of Directors
breakfast.
1
8. Met with new Tidings reporter Daymon Fouts to provide
update on current City issues.
9 . Met with EWEB Power Sales Manager Vaugn Scales to discuss
formation of energy purchase consortium. Meeting has been
scheduled for June 4 in Portland with interested parties.
10. Met with Jim Olson and Pam Barlow to outline proposed
staff report for alternate methods of financing LID's on arterial
streets.
11. Attended annual meeting of the Rogue Valley Civic League
in Grants Pass. was elected to the Board of Directors for a two-
year term.
12 . Had coffee with Councilors Reid, Hauck and Laws to
discuss various city issues.
13 . Attended annual conference of the Northwest Public Power
ASSN. in Victoria B.C. met at the conference with BPA and Pacific
Power officials to discuss our contract options.
14 . Met with Public Works Director candidate Susan Wilson-
Broadus to discuss salary and benefit issues.
15. Met with Sister City member Susan Rubinyi-Anderson to
discuss French Sister City issues.
16. Met with Greg Williams of Ashland Greenhouses and Paula
Brown to discuss possible use of excess heat from WWTP.
17 . Attended Council study session to hear presentation on
BPA resource management program for all city utilities, and to
discuss revision of annexation criteria.
18. Met with Al Heferland to discuss volunteer issues at
Plaza Island information booth.
19. Had coffee with Councilors Hagen, Thompson and Laws to
discuss various City issues.
20. Met with HUD representative, and with Kelly Madding and
John MacLaughlin to discuss our CBDG process.
21. Met with our BPA Account Representative Al Perez and
other stall members to discuss our load commitment to BPA and
other contract issues.
22. Attended all-day meeting of League of Oregon Cities
committee on Finance and Taxation in Salem.
2
23. Met with Pam Hewitt of the Springfield Utility Board to
discuss their experience with diversification of their power
supply and to prepare for upcoming negotiations.
STATUS OF VARIOUS CITY PROJECTS:
1. Open Space Program. Our revenue stream is now fully
committed until 1999 and any purchase would need to have
principal payments delayed until then.
2. Capital Improvement Plan. We have scheduled a study
session for June 19 to present the first draft of the plan for
Council review.
3. Indiana/Siskivou Realignment. The preliminary design has
been agreed to by the three parties. The Council and SOSC have
approved the contract and we are now awaiting ODOT approval. At
a meeting with college and state officials, it was agreed that
city electric crews might be used to relocate some of the signals
and thereby allow the project to be completed within budget.
4. N Main/Maple Construction. The completion date has now
slipped until July 15. We have asked for a right of first refusal
to purchase the remainder of the old BP gas station property. We
have also worked out a compromise which will enable us to
preserve the Spruce tree at the corner by installing the sidewalk
behind it.
5. Water Filtration Plant Upgrade. Construction is now
complete. The "punch list" is now being worked on by the
contractor which should be finished by mid June. Dedication
ceremonies will be scheduled for August.
6. WWTP Upgrade/Wetlands Demonstration Project. All of the
proposals were evaluated by the committee, and the Council
concurred in the selection of a contractor which should be
awarded at the June 3 meeting. In a conversation early this week,
DEQ indicated our draft letter of approval is being prepared and
should be received by the City the week of June 3.
III. STATUS OF 1995-96 COUNCIL GOALS:
1. Prepare plan of options for reduction of dependence on
electric utility revenues. New developments at BPA and falling
power prices may make this issue of lesser priority. BPA's rate
proposal seems to be changing on a weekly basis, and we have
received a very favorable proposal from Pacificorp. With 5-year
rate stability, the General Fund should likewise remain stable.
3
2 . Resolve office building/space needs issue. Barbara
Allen approached the Hillah leadership with an offer to purchase
the property and they have submitted a counter offer. I have
written two letters to Potentate Ron Crouse requesting a meeting
to try to reach agreement, but have received no response. Next
week I plan on having Barbara approach Mr. Crouse again to see if
we can meet to resume our discussions.
3 . Develop and implement a citizen/government communication
program which includes citizen input. The Communications
Committee which includes citizen representatives and two Council
members has been meeting regularly to develop an ongoing program
for citizen input and information sharing. Three public input
sessions have been held, and they hope to complete their written
report to the Council by the end of June.
IV. 1996-97 COUNCIL GOALS:
1. Encourage alternative transportation modes through such
means as-
a Encouraging streetscape improvements that enhance
walkability and code enforcement to remove barriers (dead
trees, tall hedges, etc. )
b Completing negotiations for bicycle access from Jackson
Road to Crowson Road along the railroad tracks.
c Exploring development of a transportation coordinator
position.
We are currently recruiting for a Code Enforcement officer
who will be responsible for barrier removal on sidewalks,
easements, etc.
2 . Assist in siting a Teen Center. The CBDG subcommittee
and full Budget Committee have approved an allocation to
Youthworks for a total of $250,000. This will help facilitate
the purchase of the Hillah Temple which can be used on an interim
basis by Youthworks.
3 . Reexamine growth management policies as they affect
density, transportation, and city services.
4 . Resolve office building/space needs issue. As mentioned
above, we are still trying to arrange a meeting to discuss a
compromise offer on the purchase of the Hillah Temple.
NOTES TO STAFF 1995-96:
1. Following TPAC adoption of the transportation plan,
Staff is to cost out the various "traffic calming"
recommendations and to report to the Council.
4
2 . staff to continue to refine Management Compensation Study
and present to Council prior to 1996-97 salary recommendations.
NOTES TO STAFF 1996-97:
1. Planning Department to consider CUP criteria when
Railroad District neighborhood plan is reviewed.
2 . The City Recorder will video tape and make available
Council Meetings to interested members of the public. Video tapes
will be available for one year. (Underway)
3 . Administration will continue to explore purchase of land
for a Transportation Center that ensures the option for a future
rail link. (Spoke with Paul Comstock who owns land East of Oak
Street Tank. He is still interested in an equity trade. )
4 . Administration will work with the School District and
RVTD to develop a bus route to E. Main and Walker that serves the
Pacific NW Museum of Natural History. (Councilors Laws and Hauck
met with RVTD to discuss options. Cost of route is now being
evaluated)
5. Police Dept. to consider extending bicycle patrol through
the Railroad District.
6. City Administrator to recontact Vogels about viability of
purchase.
7 . Councilor Hauck will study and report back to Council
with recommendations for the City's role in economic development.
Possibly use SOSC interns to assist.
s. Computer services will evaluate, as part of its on-going
assessment, City needs for new technology and present to Council
through Administration. Councilor Hauck will continue to review
and present broader community needs to Council for consideration.
Possibly use SOSC interns to assist.
B ian L. Almqui
City Administrat
BA:ba
5
SUSAN J. WILSON BROADUS
549 Wilson Road
Central Point, OR 97502
Home Telephone: (641)6847985 Work Telephone: (541.) 664-7602
extension 225
PROFESSIONAL LICENSES
Registered Professional Civil Engineer # C 46348, California
Registered Professional Civil Engineer ff 24911, Arizona
EDUCATION
California Polytechnic State University, San Luis Obispo, CA
BS Agricultural Engineering, Match 1986 '
PROFESSIONAL EXPERIENCE
Public Works Director
City of Central Point, Central Point, OR
May 1995 - Present
Plan;direct:and administer all public works functions and engineering for City. Responsible for
design, construction and maintenance of infrastructure, streets, sanitary sewer system,.water
distribution facilities, traffic control devices, parks, grounds and storm drainage system. .
• Supervise, establish goals, programs, objectives, priorities, standards and specifications for 15
member engineering, technical, maintenance, operations and clerical staff.
• Develop and implement departmental training program to ensure emplo yees have the.skills to be
effective and best serve the community.
Provide information to and communicate openly with the public on departmental matters.
• Project Manager and administrator of contracts for public capital improvement projects.
• Prepare budget proposals and manage approved $6,063,000 Public Works Department budget.
• Develop recommendations for City Administrator, Mayor, City Council, Planning Commission, other
City departments and advisory committees on public works activities and land use decisions.
District Hydraulics Engineer/Design
California Department of Transportation, District 2, Redding, CA
May 1991 April 1995
• Manager of Hydraulics Branch for 27,000 square mile northern California District. Responsible for
resolution of complex hydraulic problems throughout District. Planned, organized and directed
design, construction and maintenance activities to ensure conformance with regulations,
specifications and sound engineering practice.
• Supervised and trained a staff of six engineers. Responsible for initiating, programming, scheduling
and delivering engineering studies as well as plans, specifications and estimates (PS&E) for
construction projects. '
• Technical advisor for geomorphic stream and fishery restoration projects. .Consultant for
coordinated resource management plans. Responsible for preparation of Surface Mining and
Reclamation Act (SMARA) plans. Interagency aggregate mining task force member.
• Major Damage Restoration Coordinator for 64,000 acre Fountain Fire which encompassed 20+
miles of State Route 299.
• Responsible for preliminary design'of $30,000,000 in storm drainage systems and coordination with a
.Orange County Environmental Management Agency (OCEMA) for 5100,000,000 Interstate 5
projects in Anaheim. Spearheaded negotiations.with OCEMA which resulted in saving the.state
over $5,000,000. .
• Responsible for decisions on permit applications, subdivision plans and other land use documents.
• Represented Caltrans on legal hydraulic issues with the public, federal, state and local agencies and
developers.
Specially Funded Projects Engineer
California Department of Transportation, District 2, Redding, CA
November 1990 - May 1991
• Prepared preliminary design and funding document for ramp relocations and auxiliary lanes projects
on State Route 44 in Redding. .
• Oversight engineer for projects designed and constructed by consultants.
Design Engineer/Construction Engineer
California Department of Transportation, District 3, Marysville, CA
October 1989 - November 1990
• Developed project scope, alignment, cost estimate and construction. detour for safety barrier and
widening job on State Route 50 near Echo Summit. Liaison with Tahoe Regional Planning Agency.
• Assistant Resident.Construction Engineer for $33,000,000 improvement of Interstate 80:in Auburn.
Performed construction inspection, developed corrective designs and contract change orders.
• Prepared PS&E for safety curve improvement project on State Route 50 near Twin Bridges.
Bay Deka Hearings Engineer
California Department of Water Resources, Central District, Sacramento, CA
March 1988 - October 1989
• Solely responsible for preparation of engineering studies and reports used as evidence in State
Water Resources Control Board water quality and water rights hearings.
• Programmed, ran and analyzed hydrodynamic and water quality computer models of San Francisco
Bay/Sacramento-San Joaquin Delta.
• Presented results of engineering studies and detailed departmental policy at public hearings.
• Supervised an engineering staff of three. Directed work of staff in support units.
• Liaison with environmental organizations, federal, state, county and local agencies.
Delta Alternatives Planning Engineer
California Department of Water Resources, Central District, Sacramento, CA
July 1986 - March 1988
• Responsible engineer for ensuring compliance with California Environmental Quality Act and
National Environmental Policy Act.
• Developed and evaluated alternatives for improvement of State Water Project.
• Authored engineering reports and portions of Environmental Impact Report/Statement.
• Developed environmentally sensitive flood control designs and cost estimates.
• Represented Department in negotiations with Corps of Engineers and Federal Emergency
Management Agency.
• Lead engineer for drought contingency planning.
CITY OF ASHLAND
Department of Community Development
0
Planning Division '
EGO
MEMORANDUM
DATE: May 31, 1996
TO: Honorable Mayor and City Council
FROM: John McLaughlin, Director of Community Development
RE: Request to cross street plug at Sam Evans Place
Vince Oredson, Applicant
Included in your materials is.a packet of information from Mr. Vincent Oredson
regarding his request for access to a 1.00 acre parcel of land off of Sam Evans Place, in
the Greenmeadows area of town. The parcel to be accessed is outside of the current city
limits and outside of our urban growth boundary.
The street plug, or one foot strip of land held in fee by the City of Ashland at the end of
Sam Evans Place, was granted to the city when the Mountain Ranch subdivision was
developed in 1976. It was projected at that time that the city may annex the land further
to the south, and that this road may continue on to provide access. Twenty years later, it
appears less likely that this area would be annexed to the city, nor included in our urban
growth boundary. Therefore, it remains as rural county land under the jurisdiction of
Jackson County.
Through the last 20 years, Mr. Oredson has donated land to the Southern Oregon Land
Conservancy which has provided an open space area in the Hamilton Creek area. As
part of this process, he has maintained a one-acre parcel accessed directly off of Sam
Evans Place. Mr. Oredson is now requesting to access this parcel from the adjacent
public right-of-way, necessitating approval.to cross the one-foot street plug.
Mr. Oredson has addressed the primary concerns raised by staff during our initial
meetings. These are included in his packet of information. Staff concurs with these
materials, and believe that Mr. Oredson has made a compelling case for the granting of
the access. Staff does not believe that this one-acre parcel constitutes rural land for
preservation, and we do not believe that the granting of an access easement for one
home on this parcel will lead to further rural development of the area. This is an
existing parcel of land, adjacent to a public right-of-way, capable of being developed as a
single homesite. The land can not be partitioned further, nor does the granting of this
access easement to Mr. Oredson allow any adjoining properties to be developed further.
Staff recommends approval of the granting of the access easement across the street plug
for access to Mr. Oredson's property. However, we believe that it is in the City's best
long-term interests to not entirely remove the street plug, but rather to maintain it as it
exists to ensure city control over future access requests for street extensions.
:�s., a . � >emlarttnr� ixm
',p4tp0�.•''a
c May 13, 1996
John McLaughlin, Planning Director
�PDItt: James H. Olson, Acting Public Works Director
,�$ubjPCt: Street Plug on Sam Evans Place
A couple weeks ago I passed along to you a request by Vince Oredson to remove the
street plug at the end of Sam Evans place. Friday Vince brought in some additional
background information pertaining to his request. That information (original) is
attached for your use.
From a Public Works standpoint there is no objection to the request. It does appear,
however, to be much more of a Planning concern than a Public Works matter.
May I please leave this matter in your very capable hands? It appears that the
attached information was also sent to all Council members in anticipation of a Council
action to finalize a staff recommendation.
Please let me know if I can provide you any support in this matter.
(c:\engin=\ss nev s.mem)
'
Vincent Oredson MOVED
640 Pracht Street Uh.
Ashland, OR 97520
May 8, 1996
Mayor: Catherine Golden
Council: Ken Hagen
Brent Thompson
Susan Reid
Carole Wheeldon
Don Laws
Steve Hauck
Dear Mayor and Council Members:
Soon to appear on the Council agenda is an item concerning the removal
of a street plug at the end of Sam Evans Place in the Tolman Creek area .
The reason for the request is that the street plug affects the use of the property at
2285 Sam Evans Place. Since the property has a background of several planning actions
over a period of 20 years this letter is being written to clarify misunderstandings that
might happen with just a verbal presentation at the Council meeting.
The property is presently used as a hobby farm without a residence, and
access has been unquestioned for 20 years. Now planning action has been initiated
with the County to develop the property with a residence, and in order for such action
to proceed, clarification on the matter of the street plug will be needed.
The street plug was granted to the City along about 1976 in connection
with the Mountain Ranch Subdivision which created Sam Evans Place. The City requested
the street plug in order to control alignment of any extension of Sam Evans Place,
which extension, at that time, was thought possible and likely. The street plug was
not to prevent access to or development of the property but to control the location of
any proposed dwelling that might interfere with the City's street plan. Under those
conditions the street plug was granted without objection.
Since 1976 there have been other planning actions at the County level
which explain how this parcel happened to be created. In 1976 it was an unsegregated
part of an 8-acre parcel in the County zoned WR-20 (Green area on Exhibit Map "A").
To the south and west was an additional 20-acre parcel under the same ownership and
zoning (Blue area on Exhbit Map "A").
In 1993 there was a minor land partition which divided the 20-acre parcel
into a 12-acre parcel which was sold to a second party as a homesite (Dark Blue area
on Exhibit Map "B") and an 8-acre parcel which was donated to the Southern Oregon
Land Conservancy (SOLC) for open space (Light Blue area on Exhibit Map "B').
SOLC has since made trail improvements and the City has participated in the construc-
tion of a foot bridge over Hamilton Creek much to the enhancement and usability of the
area. The area is known as the Oredson Todd woods and is frequented by hikers,
bikers and runners during all seasons of the year and occasionally by equestrians.
In 1985 the 8-acre parcel closer to the City was partitioned into a 5-acre
parcel which was sold to a second party as a homesite (Dark Green area on Exhibit
Map "B') and a 3-acre parcel, part of which was to go to the SOLC (1.823 acres) and the
rest to become a homesite when annexed to the City ( Light Green area on Exhibit
Map "B'). The restrictive covenant against immediate development was enacted because
of the zoning of the property that existed at the time. The donation of the 1.823 acres
was not to be made immediately but within a period of 10 years.
In 1991, the 1.823-acres was donated to the SOLC and was added to the
8 acres they had been given earlier by means of a lot-line adjustment (Light Blue area
Exhibit Map "C') leaving the 1-acre parcel unattached and in the state it remains
today (Orange area on Exhibit Map "C').
In 1994, at the end of athree year planning process initiated by the County,
the zoning of the 1-acre parcel was changed from WR-20 to RR-10. This removed
the property from the Resource Land category but did not lift the restrictive covenant
against immediate development. Planning action has now been initiated with the County
which if approved will change the zone to SR-1, will lift the restrictive covenant, and
allow development of a single family dwelling (Exhibit Map "D').
In summary, there are several points which bear on the proposed street
plug removal:
(A) Does the City have further need for the street plug?
If the City has no plan to extend Sam Evans Place and has no plan for
annexation in that direction of the city then it would appear there is no need for
continuing the street plug.
(B) How does the proposed addition of a dwelling at the end of Sam Evans
Place affect the City's transportation plan?
On the property at the present time are two structures; one, a small
shed under construction , the other, a utility building used jointly by the owner and by
the Mountain Ranch Property Owners Association for storage of maintenance equipment.
These buildings and their attendant uses generate a certain amount of traffic on Sam
Evans Place and the City's street system. Also the property has an irrigated pasture
and sometimes a garden requiring daily maintenance during part of the year. It is
unlikely that a dwelling on the property would generate a great deal of added trips
since many of the existing trips would be eliminated if the user of the property were
living there.
(C) How suitable is the property for development?
To the eye, the property looks flat, but the topography shows there to
be a slope of about 8% average, not including the part that inclines steeply down to
Hamilton Creek which part is about 1/5th of the total area (Exhibit Map "E").
Photographs taken on the property looking across Sam Evans Place to the northeast
and from Sam Evans Placelooking onto the property to the south show open, flat,
readily buildable land (Exhibit "F') .
(D) How would a dwelling affect the use of Oredson-Todd Woods?
The main entrance to the Woods is off of Lupine Drive where there is a
trail head parking lot. A secondary trail leads through the property connecting the
trail system of the Mountain Ranch Subdivision to the trails in Oredson-Todd Woods
and beyond. This is an easement which has already been granted and will continue to
be honored. Since it goes along the edge of the usable portion of the property it is
not anticipated that a dwelling would interfere with the use of the trail nor that users
of the trail would interfere with the family that lives there.
(E) What City services will be required?
No new services will be required. The property is already serviced by
a City street (Sam Evans Place) as has been mentioned. Electricity is provided by
Pacific Power and a transformer to serve an additional dwelling is already in place.
Easements carrying electricity, phone and TV through the property to neighbors to
the south would not be affected. Well-water and septic system are planned for the
dwelling, not City services. If the City in the future chooses to offer these services
they are presently in the City street at the property line.
(F) What about the question of urban sprawl?
The property is directly adjoining the Mountain Ranch Subdivision and
directly off of Sam Evans Place with no intervening undeveloped property (See Aerial
Photograph Exhibit "G"). On the ground it is clear from the curb cuts in Sam Evans
Place that development was planned for the property all along.
(G) What other reasons are there for removal of the street plug?
Part of the property is already in the City. There is a 15-foot wide
strip between the end of Sam Evans Place and the City boundary which strip is part
of the subject property. The property has all the appearances of belonging to the
City. There seems to be no compelling reason for the City to with-hold access
unless it wants to annex the property but there are no indications of this happening, at
least in the near future.
The Mayor and Members of the Council are cordially invited to visit the
property and are urged to do so since possible questions might be best answered that
way. I will contact the recipients of this letter in a few days to make arrangements
for'such a visit if that is their wish.
Sincerely yours,
Vincent Oredson
EXHIBIT MAP "A"
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CITY OF ASHLAND
APPLICATION FOR AMBULANCE OPERATOR LICENSE
AMC Ch. 6.40
Applicant's Name': ASHLAND FIRE & RESCUE
Trade Name, if any:
Address: 455 SISKIYOU BLVD.
ASHLAND, OREGON 97520
Telephone number: (541) 482-2770
Ambulance descriptions: Manufacturer VIN # License #
1. 1992 FORD LIFELINE LIFELINE 1FDKE3 Exempt
OM7PH
A05945
2. 1992 WHEELED COACH
WHEELED 1FDJS3 Exempt
COACH 4M4NH
3. 1985 BRAUN A34394
BRAUN 1FDJE3 Exempt
OLBFHA
49888
Addresses and descriptions of the premises at and from which it is proposed
to maintain and operate such ambulances:
1. 455 SISKIYOU BLVD., ASHLAND, OR 97520
2. 1860 HIGHWAY 66, ASHLAND, OR 97520
❑ Attach information showing that every proposed driver, attendant, and driver-
attendant is qualified as required in Ashland Municipal Code Chapter 6.40 and as
required by the laws of the state of Oregon.
• Enclose with the application, the initial license fee of $300 plus $100 per ambulance.
• Enclose a performance bond in the amount of $500,000.
' If corporation also give date and place of incorporation, address of its principal place of
business and the names of its principal officers, together with their respective residence addresses; or if
a partnership, association or unincorporated company, the names of the partners, or of the persons
comprising such association or company, and the business and residence address of each partner or
person. Attach additional pages as necessary.
PAGE 1-APPLICATION (p:r..\.mbnlm..pp)
❑ Enclose an insurance policy meeting the requirements of AMC §6.40.110.7.
Attach additional pages as necessary. Explain any box not checked.
Submit your application and required enclosures to Barbara Christensen, City
Recorder, City Hall, 20 East Main Street, Ashland, Oregon 97520.
I certify that each ambulance listed above is adequate and safe for the purposes for
which it is to be used and that it is equipped as required by Ashland Municipal Code
Chapter 6.40 and the laws of the state of Oregon.
Print name: Keith E. Woodley
Title: Fire Chief
PAGE 2-APPLICATION Wfire\embulm.epp)
ORDINANCE NO.
AN ORDINANCE WITHDRAWING AN ANNEXED AREA FROM JACKSON
COUNTY FIRE DISTRICT NO. 5 (PARKER/NEUMAN ANNEXATION)
Recitals:
A. The owners of the property described in the attached Exhibit "A" have
consented to the annexation of this property to the City of Ashland and all electors
residing in the tract to be annexed have consented to the annexation.
B. Pursuant to ORS 222.524 a public hearing was held on June 4, 1996, at 7
p.m., in the Council Chambers, Civic Center, 1175 East Main Street, Ashland, Oregon,
on the question of withdrawal of this property from Jackson County Fire District No. 5.
THE PEOPLE OF THE CITY OF ASHLAND DO ORDAIN AS FOLLOWS:
SECTION 1. The land described in the attached Exhibit "A" is declared to be
withdrawn from Jackson County Fire District No. 5 pursuant to the provisions of ORS
222.111.
SECTION 2. The City of Ashland elects to pay the bonds of the Special Taxing
Districts pursuant to the provisions of ORS 222.520(2)(b).
The foregoing ordinance was first READ on the day of , 1996,
and duly PASSED and ADOPTED this day of 1996.
Barbara Christensen, City Recorder
SIGNED and APPROVED this day of 1996.
Catherine M. Golden, Mayor
Approved as to f rm:
��t
Paul Nolte, City Attorney
PAGE 1-SPECIAL ORDINANCE IP:ord\annx-neo.ord)
6
EXHIBIT A
Commencing at the Northwest corner of Section 10 in Township
39 South, Range 1 East, Willamette Meridian in Jackson County,
Oregon; thence South 000 07 ' 1811 East, along the West line of said
Section 10, 253.20 feet to the North line of that tract of land
described in Instrument No. 85-17109, . Official Records, Jackson
County, Oregon for the TRUE POINT OF BEGINNING; thence, along the
North line of said tract of land, South 890 47 ' 3611 East 16. 34 feet
to the Northwest corner of that tract of land described in
Instrument No. 84-03062 , Official Records in said Jackson County;
thence, along the North line of said tract, South 890 47 ' 3611 East
500. 00 feet to the Northeast corner thereof; thence, along the East
line of said tract, South 000 12 ' 2411 West 622 . 30 feet to the
Southeast corner thereof; thence, along the South line of said
tract, North 890 471 3611 West 512.78 feet to the West line of said
Section 10; thence, along said West line, North 000 07 ' 1811 West
622 . 31 feet to the Point of Beginning.
RVciszLneo
PROFESSiOItA?
LAND SURVEYOR
OREGO"
1111A ' 1.1117
DARRELL L. HUCK
2023
Darrell L. Huck
L.S. 2023 - Oregon
Expires 6/30/97
Hoffbuhr & Associates, Inc.
Neuman
Annexation Area
February 13 , 1996
(mmnannx.dlh)
MAP OF SURVEY IO r 3' bronze disc
in n monument case 4 3
per SIN 19679
For marked n Found .5 ison pin IC 4177 F°°d 5/8 iron pin
'CITY OF ASHLAND °n /urith plastic cap marked �' S/Il 1 vritA. cap marked\Nuc DOUGLAS NEUMAN SURVEY ktARXER I 30' per S/N 1417731 .16.34'
Deer 141773 \\\\
700.00'
Located in: 30' I d 3IOC bs 500.
Found dia brass oo
disc
The N.W. 1/4 of Section 10, I I 'SWAIN SURVEYING
T.39S., ME W.M. I I T S4
RI
Jackson County, I 10 BLS SID
.� Oregon I W I " 1974" -
I 1 per Survey Na. 5653
Z
m1 w
CI > - - - - - - - - -1 .
s a is
m
I
z I •
of - - - - - - - - -1
m �
j o
cl =
I.- 00 N
.0 ' N �
REGIS7EflE5 AREA
PAOFESSi-� .' 31 Z I 14 .76' BEING
LAND SUP: `SDR
i
ANNEXED
EXISTING CITY f'�
INTO THE
LIMITS LINE
k l CITY OF ASHLAND
DARRFLL L HUCK :' 1
'�-_— Ron
I N
crv.nar 6-ve-9r o
3
0 0 1 y
30' v° n
HOFFBUHR & ASSOCIATES, INC.
1062 E. JACKS( STREET 79 4641 DFORD, OREGON 1 N89'47 36 W 160.00 I h
BY: DARRELL L HUCK PLS No. 1913 130• 1
SCALE: 1 Inch = 80 feel February 22, 1996
I
BASIS OF BEARING: N.O.AA TRUE BEARING at the N-S centerline I I
of Section 9 as derived from the 1968 N.O.A.A o
NET on file with the Jackson County Surveyor + I SECTION CORNER
and as referenced on Survey No. 13679 m Found 2 112' brans disc '
1 in mnnumerd case
Set 5/8''30' Iron pin 0 per f989
with plastic cap 1 per
County Surveyor
stamped "D. Huck LS 2023'. I Re-establishment
marked
• ° Found 5/8' Iron pin as noted I T39S R1E
9-1p
° Found brass cap monument as noted 1 / 5
L 27.22', I CS
'�� 1969 512.78'
s SPl Found bronze cap monument as noted Found 3" bronze disc - N89'47 36 W 540.00
in monument case
S/N = Survey Number per S/N 13679 L
marked
'CITY OF ASHLAND f0
1993 LS 769
39 1E 09AA, TL 900 & 39 tE 1088, TL 3700 SURVEY MAWR' 16 15 SHEET 1 OF 1 -
RESOLUTION NO. 96-
A RESOLUTION DECLARING THE CANVASS OF THE VOTE OF THE
ELECTION HELD IN AND FOR THE CITY OF ASHLAND, OREGON, ON
MAY 21, 1996.
RECITALS:
A. The City Council of the City of Ashland met on the 4th day of June, 1996, at the
City of Ashland's Civic Center and proceeded to canvass the vote cast at the
election held in and for the City of Ashland on the 21st day of May 1996.
B. The Council has canvassed the vote and has determined the number of votes
for the measure as follows:
15-44 Three-Year Swimming Pool and Recreation Yes 2.807
Facility Maintenance Serial Levy No 1.724
THE CITY OF ASHLAND RESOLVES AS FOLLOWS:
SECTION 1. Measure 15-44, which posed the question: "Shall Ashland levy 9¢ per
thousand dollars assessed value to operate swimming pool programs and maintain
recreation facilities beginning 1996-1997?" is declared to have passed.
This resolution was read by title only in accordance with Ashland Municipal Code
§2.04.090 duly PASSED and ADOPTED this day of 11996.
Barbara Christensen, City Recorder
SIGNED and APPROVED this day of 11996.
Catherine M. Golden, Mayor
Reviewed as to form:
Paul Nolte, City Attorney
PAGE 1 - RESOLUTION DECLARING THE CANVASS OF THE VOTE i.:�...nciWe. M.Y....)
ABSTRACT ELECTION"PORE RPS DATR: 05119196
RPT I: 108.09
PACE I: 55
eiemial Primary Election - Jackson county
may 23, 1996 l
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I I I I I I I I I I I I I I I I I I
I I I I I I I I I I I I I I I I I I
I I I I I I I I I I I I I I I I I I
I I I I I I I I I I I I I I I I I I
I I I I I I I I I I i I I I I I I I
aerdly the votes recorded on this abstract correctly Signature of county clerk Data of abstract
suntmarize the tally of votes cast at the election
indicated.
ABSTRACT OF VOTES AT GENERAL AND ABSTRA OF VOiES AT PRIMARY ELECTIONS
SPECIAL ELECTIONS
Separate sheets for Democratic, Republican,Nonpartisan and other
Votes cast for governor must be on separate candidates.
page or pages.
Separate sheets for candidates for city,county(including precinct)and state
offices.
PROCL A H A, TION
1, Catherine M. Golden, Mayor of the City of Ashland, Oregon, do proclaim that
at the election held in the City of Ashland,,0e gbh onahe:41st day of May 1996, there
was submitted to the.voters R"yr posing;,.thp,quesffbn: "ghalfAshland levy go..
per thousand dollat6,Msossed Val.u.e.to,*operqte.s rams,,and
maintain recreation f aa flities'.laeginning 1996 19977' -s se
dy_. it
with 2,807
affirmative votes to 1,724 negative votes.
........... ..........
Dated at,Apbland, Oregon, this day.of.-
;,., Catherine M. Golden, Mayor
PAGE 1-PROCLAMATION (e:\cmnc1I1pr0"".
United States Forest Rogue River Ashland Ranger District
Department of Service National 645 Washington St.
Agriculture Forest Ashland, OR 97520-1402
Reply to: MOU
Date: May 16, 1996
Mayor Cathy Golden ( tIfAY n In36 f
City of Ashland
20 East Main St.
Lj
Ashland, Oregon _
Enclosed you will find two copies of the Memorandum of Understanding between the
City of Ashland and the Ashland Ranger District. Please sign and return one of
the MOU' s attached.
The fire protection budget for the Rogue River National forest has been reduced
this year, resulting in a reduction of initial attack firefighting forces. The
Ashland Ranger District staffed two engines and a fire prevention unit in 1995.
This fire season there will be only one 500 gallon engine staffed 7 days a week.
Contact Bill Rose for further information.
Lv�
Linda Duffy
District Ranger
✓ cc:Brian Almquist
Kieth Woodley
Pam Barlow
Gary Brown
Ken Mickelsen
MEMORANDUM OF UNDERSTANDING
USDA FOREST SERVICE, REGION 6
ROGUE RIVER NATIONAL FOREST
ASHLAND RANGER DISTRICT
and the
CITY OF ASHLAND, OREGON
This Memorandum of Understanding is made by and between the City of Ashland, hereinafter called the City,
by and through its Mayor, and the United States Department of Agriculture, Forest Service, acting by and
through the Forest Supervisor, Rogue River National Forest, hereinafter called Forest Service, WITNESSETH
THAT:
WHEREAS, as specified in the Clean Water Act of 1995, 'In order to meet the rapidly expanding demands
for water throughout the Nation, it is hereby declared to be the policy of Congress to encourage
conservation...and utilization of water and related land resources of the United States on a..coordinated basis
by the Federal Government, States, localities, and private enterprise with the cooperation of all affected
Federal agencies, States, local governments..'; and,
WHEREAS, the parties hereto did in 1929 enter into a Cooperative Agreement, entitled'Cooperative Agree-
ment For The Purpose Of Conserving and Protecting The Water Supply Of The City Of Ashland, Oregon of
1929'; and
WHEREAS, the parties hereto did in September of 1979 agree upon except as qualified the'interim Water-
shed Plan' and subsequently the 'Rogue River National Forest Plan of 1989' and the updated 'Northwest
Forest Plan of 1995% and,
WHEREAS, the parties hereto are in consensus that both the above referenced Cooperative Agreement and
The Rogue River National Forest Plan and the Northwest Forest Plan of 1995, although still in effect, now
require further clarification and updating to address issues and circumstances which have changed since
they were entered into; and,
WHEREAS, The City:
1. Has the responsibility for providing its citizens with a water supply; and,
2. Has historically used the water from Ashland Creek; and,
3. Has helped develop a short-term plan and currently guided by the Interim Watershed Plan for
the analysis and implementation of stated objectives to meet the on-going responsibilities of
general stewardship of the land. The Interim Plan was replaced by the Rogue River National
Forest Plan of 1989 as updated by the Northwest Forest Plan of 1995. The objectives of the
Rogue River National Forest Plan and the Northwest Forest Plan address Late Sucessional
Reserve objectives, water quality, erosion control, fire prevention and supppression, maintain-
ance of a healthy and vigorous cover of vegetation-particularly in the event of severe fire, insect
or disease occurrence to vegetation creating extreme fire danger; and,
4. Has developed and adopted a Forest Management Plan, and the Hamilton Creek Coordinated
Resource Management Plan; and,
5. Has agreed as specified in the above referenced Cooperative Agreement,'...Should the City of
Ashland desire any special protection measures not provided by the regular Forest Service
1
administration,they may be obtained by the appointment of additional employees to be appoint-
ed by and to be directly responsible to the Forest Supervisor...'; and,
6. Has provided during the 1982, 1983 and 1984 fire season routine patrols of City fire personnel
through the Ashland Watershed for the purpose of fire prevention; and,
7. Has provided annually since fire season 1985 volunteer City personnel who patrol within the
Ashland Watershed for the purpose of fire prevention and detection; and,
WHEREAS, The Forest Service:
1. Has the responsibility for managing the watershed from which Ashland Creek originates and
drains; and,
2. Has delegated to the Ashland District Ranger authority and responsibility to administer, the
Ashland Watershed; and,
3. Has agreed with the City to manage the watershed in such a way as to conserve and protect
the City's water supply; and,
4. Is required by Law and Policy to manage National Forest lands consistent with protection of the
basic resource, soil, and maintenance of State and Federal water quality standards; and,
5. Has developed the Rogue River National Forest Plan and the Northwest Forest Plan which
address pre-suppression,suppression,fire prevention and fuel management actions necessary
to prevent a catastrophic wildfire occurrence in the Ashland Watershed; and,
6. Has developed and implemented four closures under the authority of the Code of Federal
Regulations within the geographic location and for the protection of the Ashland Watershed
which stipulate'No Overnight Camping'; No Off Road Vehicles% 'No Open Fires' and 'Roads
Closed'; and,
7. Will close the Ashland Watershed to the public under the authority of the Code of Federal
Regulations applicable to National Forests during periods of extreme fire danger; and,
8. Does recognize extreme fire danger by the moisture content of live vegetation and dead
vegetation during summer months in combination with the Palmer Drought Index; and,
9. Is required to provide public notice and posting of signs bringing to the public's attention
closures that are in effect in the Ashland Watershed so that the public has a reasonable
opportunity to be aware of closure area and requirements; and,
10. Has the responsibility for news releases that affect National Forest land, including the Ashland
Watershed; and,
11. Has established at the City's expense gates on road 2060 at T.39S., R.1 E, Sec. 21 NENE, the
Ashland Loop Road at the Rogue River National Forest boundary and road 2060200 at T.40S.,
RAE., Sec. 15 NENE north of Bull Gap, to be used to close the Ashland Watershed during
extreme fire danger when approved by the Forest Supervisor; and,
NOW, THEREFORE, It is hereby agreed by and between the parties hereto as follows:
The Forest Service shall:
1. Establish vegetative fuel moisture plots within or adjacent to the Ashland Watershed to assess
fire danger in order to determine when to close the Ashland Watershed; and,
2. Establish Palmer Drought Indices as a criterion to predict in late spring or early summer the
likelihood of serious fire danger conditions due to drought of significant duration of time during
the late portion of summer, and,
3. Use the 1000 hour timelag fuel moisture (>3' dia to 6' di dead and down fuel as a criterion
for watershed closure for extreme fire danger; and,
4. Upon determination of a Palmer Drought index of-2.00 or less during the month of May prepare
for a closure of the Watershed because of impending extreme fire danger. If during the month
of June, July and August the Palmer Drought Index is 3.00 or less and the 1000 hour timelag
fuel moisture is <15% and shrub foliage moisture content <100% watershed closure for
restriction of public access should be implemented; and,
2
5. Have an Ashland Watershed closure proclamation prepared for signature by the Forest Supervi-
sor for timely implementation when the Palmer Drought Index, 1000 hour fuel moisture and
vegetative fuel moisture indicates extreme fire danger. Prepare for public notification through
the news media and signing of the proclaimed closure; and,
6. Annually provide fire prevention literature and handouts, procedures and training as required
by Forest Service management for fire prevention contacts with the public by employees and
volunteers of the City; and,
7. Annually provide training and information to employees and volunteers of the City concerning
closures pertaining to the Ashland Watershed and procedures, authorities and responsibilities
for enforcement of closures; and,
8. Notify the City when the closure for Ashland Watershed for extreme fire danger is rescinded due
to a change in weather and/or vegetation conditions, which are usually brought about by
precipitation of significant amounts usually >,5' within a short period of time; and,
9. Place a Forest Service lock on the gate constructed at T.39S,R1 E,Sec. 16 SWNE on Road 2060
above Morton Street; and,
10. Annually review, evaluate and discuss with the City, the Ashland Watershed as it relates to fire
danger, fire prevention, closures and coordination between the City and Forest Service; and,
11. Not withstanding any of the above, base the closure of the watershed on fire danger taking into
account other administrative considerations such as; reduced availability of firefighting forces
due to other fires in or out of our area,or a high incidence of arson or other human caused fires
in the area; and,
12. Include the City in the planning level and project level, where appropriate, of projects in the
Ashland Watershed; and,
13. Make available on a contractual basis resource specialists to aid the City on projects influencing
the Ashland Watershed.
The City Shall:
1. Designate the City Administrator as the City's representative for coordination in this Memoran-
dum of Understanding; and,
2. Notify the Forest Service before the City close the gates on private land outside the National
Forest Boundary that would affect access onto National Forest; and,
3. Make time available during the month of April or May for their employees and volunteers in
positions of fire prevention patrol to receive training by the Forest Service. Such training will
entail fire prevention procedures and specifics of the closures that are in effect with the Ashland
Watershed; and,
4. Maintain a log by their employees or volunteers on a daily basis while on fire prevention patrol
within the Ashland Watershed. The log will record such things as vandalism, illegal activities in
violation of closures, numbers of people and type of public use within the Ashland Watershed
and other pertinent information; and,
5. Through the designated City representative participate in and input into the resource manage-
ment process for planning, management review and evaluation any resource activity within the
Ashland Watershed.
6. Take the lead with the Ashland Parks and Recreation Commission to coordinate resource
management issues influencing the Ashland Watershed.
The City and Forest Service shall mutually:
1. Make staff available to take advantage of opportunities to achieve mutual objectives on projects
such as fuelbreak construction and prescribed fires; and,
2. Acknowledge Reeder Reservoir and streams in the Ashland Watershed will be used in fire
suppression for helicopter bucket refill and engine/water refill during initial and extended attack;
and,
3
3. During drought years where water supply is limited,consult on use of Ashland Watershed water
sources for prolonged project fire suppression efforts. The Ashland District Ranger will coordi-
nate with the City and the Incident Commander.
CITY OF ASHLAND, OREGON
BY
Cathy Golden, Mayor
Date
USDA FOREST SERVICE' \ m
BY r �
Jim Goden, Forest Supery
RI^o�gue River National Forest
Date
Page 4
4
• CITY ATTORNEY
CITY OF ASHLAND
20 EAST MAIN STREET
(541) 482-3211, EXT. 59
MEMORANDUM
May 30, 1996
To: Mayor and City Council
From: v,�- Paul Nolte
Subject: Agreement for Cable Access Services
The attached agreement between the city and SOSC is the culmination of several
months of negotiations to develop an agreement to supersede the existing but
outdated Cable Access Development Agreement made in 1990.
The attached agreement clarifies the roles and responsibilities of the city and SOSC
and provides for a stable funding source. The Cable Access Commission has
reviewed and approved the agreement.
Attachment
(p:apree\"ble.MM)
' y
i
AGREEMENT FOR SERVICES
BETWEEN
CITY OF ASHLAND
AND
SOUTHERN OREGON STATE COLLEGE
Agreement between the City of Ashland, ("City") and the State of Oregon acting by
and through the State Board of Higher Education on behalf of Southern Oregon State
College ("College").
RECITALS:
A. The parties to this agreement have provided cable access television to the
community for several years. The historical relationship between the parties regarding
community television is set forth on the attached Exhibit A.
B. The parties now enter into this agreement to identify their roles and
responsibilities in the provision of cable access services by the College for the City.
College and City agree:
1. College Responsibilities. College shall use its best efforts to achieve the following
objectives during the period of this agreement:
1.1. Operate Rogue Valley Community Television as administered by the
Extended Campus Program of College ("RVTV").
1.2. Engage in the cablecast of PEG access programming over, and assume
control of, all cable channels and interconnect facilities made available to the City for
its use.
1.3. Prepare at the direction of the City a detailed manual setting forth fair and
equitable policies and procedures for public access to and use of the access facilities.
The College will provide public access services as established by the City's Cable
Access Commission ("Commission") and implement the policies and procedures of the
manual described in this section. Disputes with the public regarding these services
shall be resolved as provided in policies and procedures adopted by the Commission.
1.4. Establish and maintain video production workshops to instruct potential
users on the safe, proper and effective use of the RVTV's equipment and facilities.
1.5. Periodically assess, by survey or other appropriate means, the scope and
degree of community need for the College's facilities, and allocate channels, outline
PAGE 1-AGREEMENT i,:�,aakcabl"oc.W
programming, and modify existing policies and procedures to achieve maximum
possible use of the facilities on a region-wide basis.
1.6. Ensure proper repair, maintenance and security of equipment purchased
for RVTV with City funds. This section shall also apply to all video equipment at City's
council chambers and City shall transfer title to such equipment to College. City shall
also transfer title to College of all equipment City purchased for RVTV with City funds.
1.7. Produce government access programming for the City.
1.8. Determine, after consultation and approval by City, use of channels
assigned to City.
2. College Report Responsibilities.
2.1. The College shall provide such information to the City as the City shall
reasonably deem appropriate regarding the College's RVTV activities, use of funds
and accomplishments under this agreement.
2.2.The College shall immediately report to the City upon becoming aware of
any unexpected developments or problems regarding programming or fiscal
considerations which may jeopardize the provisions of service under this agreement.
2.3. The College shall provide an annual report to the City prior to September 1
of each year regarding RVTV workshops and training conducted; equipment and
facility use; government and public access programming; revenues and capital and
operating expenditures.
3. Period of performance. The period of performance covered by this agreement is
from the date of the last signature affixed to this document to June 30, 1999. In the
event written notice is not given by either party to terminate this agreement at least
180 days prior to the termination date, this agreement shall be extended for
successive two-year periods on the same terms and conditions.
4. Compensation and method of payment. Subject to the conditions set out in
sections 4.2 and 5.1, the City shall pay to the College:
4.1. Forty percent of the cable television franchise fees of TCI and its
successors, derived from the franchise areas granted to TCI by the City during the
period set forth in section 3, on receipt by the City of a quarterly statement for the
immediately preceding quarter.
4.2. One hundred percent of the PEG access fees received by City. These fees
may only be used by College for RVTV facilities and equipment. Title to facilities and
PAGE 2-AGREEMENT (p:&greeNeeb1mm.k)
equipment purchased under this provision shall be held by the College. College will
establish a depreciation reserve as of July 1, 1996, to enable the replacement of
existing equipment listed in the inventory. Funds will be transferred annually to the
reserve in an amount reflecting the value of the inventory divided by the average
weighted useful life of the inventoried equipment.
Of the amount transferred, one-half will be PEG access fees and one-half
College funds.
Equipment upgrades, as contrasted with replacement, will be funded separately
by the requesting party.
5. Budget restrictions.
5.1. The amount of cable television franchise fees payable to the College under
section 4.1 is subject to final appropriation by the City in the budget process on an
annual basis.
5.2. If sufficient funds are not provided in future legislatively approved budgets
of the College to permit the College in the exercise of its reasonable administrative
discretion to continue this agreement, or if the program for which this agreement was
executed is abolished, the College may terminate this agreement without further liability
by giving the City not less than 30 days' prior notice. In determining the availability of
funds for this agreement, the College may use the budget adopted for it by the Joint
Ways and Means Committee of the Oregon Legislative Assembly. College presently
intends to continue this agreement for its entire term. College will include in its budget
request for each fiscal year sufficient funds for this agreement. College reasonably
believes moneys sufficient for the continuation of this agreement will lawfully be
appropriated and made available for this purpose.
6. Termination. This agreement may be terminated by either parry if the other party:
6.1. Commits any breach of any of the terms or conditions of this agreement
and fails or neglects to correct the same within 30 days after written notice of such
breach. If the breach is of such a nature that it cannot be completely remedied within
the 30-day period, this provision shall be complied with if correction of the breach
begins within the 30-day period and thereafter proceeds with reasonable diligence and
in good faith to effect the remedy as soon as practicable.
6.2. Fails to budget sufficient funds to meet its contractual obligations under this
agreement.
7. Remedies. In the event of termination, the College shall pay to the City any
unexpended funds received by the College at any time from the City. City shall pay to
PAGE 3-AGREEMENT 1P:Wrne\ceb1moc.k)
College for compensation earned and costs incurred by RVTV prior to the termination
date.
S. Assignment. The College shall not assign or transfer any interest in this agreement
without prior written consent of the City, provided, however, that the College may
subcontract the performance of any provision or obligation required by this agreement,
so long as the College remains primarily responsible to the City for the performance of
such provision or obligation.
9. General Provisions.
9.1. The College shall make payment promptly as due to persons supplying
services for work provided under this agreement.
9.2. The College shall not cause any lien or claim to be filed or prosecuted
against the City on account of labor furnished or materials or equipment installed.
9.3. City shall have access at all reasonable times, including during normal
working hours, to all books and records of RVTV.
9.4. Except as provided for in this agreement, the City shall not be liable for any
obligations incurred by the College. The College shall not represent to any person that
the City is liable for College's obligations, except for such obligations City may be
liable as provided for in this agreement.
10. Notices and Representatives. All notices, certificates, or communications shall
be delivered or mailed postage prepaid to the parties at their respective places of
business as set forth below or at a place designated hereafter in writing by the parties.
City of Ashland: Southern Oregon State Colleae:
Brian L. Almquist Kevin Talbert
City Administrator Extended Campus Programs
20 East Main 1250 Siskiyou Boulevard
Ashland, OR 97520 Ashland, OR 97520
11. THIS AGREEMENT CONSTITUTES THE ENTIRE AGREEMENT BETWEEN THE
PARTIES. THERE ARE NO UNDERSTANDINGS, AGREEMENTS, OR
REPRESENTATIONS, ORAL OR WRITTEN, NOT SPECIFIED HEREIN REGARDING
THIS AGREEMENT. NO AMENDMENT, CONSENT, OR WAIVER OF TERMS OF
THIS AGREEMENT SHALL BIND EITHER PARTY UNLESS IN WRITING AND
SIGNED BY ALL PARTIES. ANY SUCH AMENDMENT, CONSENT, OR WAIVER
SHALL BE EFFECTIVE ONLY IN THE SPECIFIC INSTANCE AND FOR THE
SPECIFIC PURPOSE GIVEN. THE PARTIES, BY THE SIGNATURES BELOW OF
PAGE 4-AGREEMENT (p:eprae\cab1eaec.k)
THEIR AUTHORIZED REPRESENTATIVES, ACKNOWLEDGE HAVING READ AND
UNDERSTOOD THE AGREEMENT AND THE PARTIES AGREE TO BE BOUND BY
ITS TERMS AND CONDITIONS.
CITY OF ASHLAND
By
Title
Date
STATE OF OREGON, by and through the State Board of Higher Education on behalf
of Southern Oregon State College
By
Its
Date
APPROVED AS TO LEGAL SUFFICIENCY
By
Asst. Attorney General
PAGE 5-AGREEMENT (p:mraaxcabimoem
EXHIBIT A
ROGUE VALLEY COMMUNITY TELEVISION
City of Ashland, Southern Oregon State College
On February 20, 1990 Ashland Cable Access Channel began cablecasting
community-produced television programming to the citizens of Ashland and Jackson
County on TCI Cablevision channels 99-61-1. ACA was created after successful
negotiations were completed with the City of Ashland, Southern Oregon State
College and Ashland Community Hospital. This unique partnership created
Southern Oregon's only community-owned cable television channel in accordance
with the city's franchise agreement with TCI Cablevision. From the inception,
studios, editing facilities, playback center and offices have been located in the
SOSC Library building, third floor. Programs are cablecast Monday through Friday
from 4:OOpm until midnight. Approximately 250 hours of programming occurs each
month.
It's purpose was to provide public, education and government (PEG Access)
programming to the citizens of Ashland and Jackson County. Ashland Cable
Access also services as the centerpiece for the SOSC Broadcast Communication
program by providing a laboratory experience for students earning a bachelors
degree in communication.
The Ashland School District and Ashland Chamber of Commerce became full
channel partners in 1992. Each organization was represented on the Ashland Cable
Access Commission, which made policy decisions regarding numerous aspects of
channel operations. In return for assistance in funding a portion of the cable access
channel, each organization received a contract for service from ACA.
Southern Oregon State College broadcast majors act as producers, directors,
graphic artists, camera and audio operators for channel productions involving its
partners, staff and student productions. Students also work as Master Control
Playback Operators while the channel is operational. Local citizens participate by
creating programming as part of public access television. Public access is regulated
by ACA "Rules, Policies & Procedures Manual" approved by the cable commission.
Programming is generally divided into the following areas: 15% government
programming from the City of Ashland; 25% educational programming from
Southern Oregon State College and its broadcast students; 25% public access
programming made by local citizens while the remainder is divided between channel
partners, outside submissions of programs and staff members.
Page I of 2
Responding to changing times and an uncertain future and mission, the Ashland
Cable Access Commission changed the name of ACA to Rogue Valley Community
Television (RVTV) in August 1992. RVTV was allocated new channel capacity
and now cablecasts on TCI channels, 9, 30 and 31 all of which are placed on the
basic cable system and more easily available to viewers.
All RVTV channels are operated and managed by Southern Oregon State College
through Extended Campus Programs (ECP). During its first six years of operations,
RVTV has cablecast approximately 2-thousand hours of programming per year --
85% of which is made in Jackson County. RVTV students, staff and community
producers have won 27 video awards in "Best of the Northwest Video Festival"
competition sponsored by the Alliance for Community Media's Northwest Region.
RVTV was awarded the prestigious Alliance's national "Community
Communications Award" presented in Atlanta, Georgia in 1993 in recognition of a
unique partnership spirit between city; college; hospital; school district; chamber; in
the creation and operation of a successful community television and serves as a
model for small communities.
This unique cable television partnership provides a rare opportunity for citizens,
governments, educational institutions and non-profit groups to communicate directly
with others in an uncensored forum guaranteeing First Amendment rights for all.
In order to ensure these services are provided in the future, the City of Ashland
and Southern Oregon State College have emerged as principals in guiding RVTV..
Former partners will continue their relationship with RVTV n the form of"contracts
for service" through Southern Oregon State College. Ashland City Council
Ordinance 270, approved February 17, 1993 specifically spells out the relationship
of the cable commission with the City of Ashland. It is anticipated the Ordinance
will be modified to reflect the changing role of the cable commission from one of
providing oversight for RVTV operations to one of dealing exclusively with public
access issues and being an advisor to the City Council on such matters.
Therefore, the City of Ashland and Southern Oregon State College, as owners
and managers of RVTV, are committed to providing community television in
Jackson County through the following contract, as they have done since 1990
Page 2 of 2
Memorandum
'•,�4E60� •
June 3, 1996
0: Honorable Mayor and City Council
r
ram Brian L. Almquist, City Administrator
,�$ubjert: Survey of Mayor and Council expenses/salaries
As a follow-up to Courxilor Thongwnls proposal at the last Council meeting, Councilor cilor Laws requested that staff
research the issue of salaries of Mayor and Council members in similar size cities.
Attached is a 1994 LGPI survey of salaries for Mayor and Council members. Also attached is a survey taken by
the City of Springfield in 1989 of Council expense allowances.
If any further information is desired, please let me know.
c�co�avwva..�
Attachments (2)
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ATTACHMENT II - Page 3
ii H E H 0 R A N D U H CITY OF SPRINGFIELD
rl
March 22, 1989
r
TO: Judy Boles, Finance Mang
FROM: Kathy Tri, Budget
SUBJECT: Survey o Mayor and Council Expenses
ISSUE -
In order to provide background information for the Mayor's Appropriations
Committee, I surveyed eight cities and six local public agencies to learn how
their elected officials are reimbursed for expenses they incur in the course
of their duties. The eight cities were Eugene, Salem, Gresham, Beaverton,
Lake Oswego, Corvallis, Albany and Medford. The six public agencies were
Villamalane, Springfield School District No. 19, SUB, Eugene School District
4J, EAEB and EPUD.
The following discussion summarizes the survey results. A more detailed
tabulation of the results is attached to this memorandum.
DISCUSSION
There were a number of minor variations among the cities' reimbursement
policies. However, some general patterns did emerge.
Host of the cities provide an office and furnishings for
their mayor but not for their councilors.
• Most cities provide monthly allotment for expenses
• Most cities do not separately cover spousal expenses.
Allotment of Expenses
Five of the eight cities provide a monthly allotment to their mayor and
council. One of these has a full-time mayor. Three cities provide nothing.
City Mayor's Allotment Council's Allotment
Albany $150/mo $100/mo
Beaverton $55,290/yr $100/mo
(salaried mayor plus fringe
Corvallis $100/mo $0
Lake Oswego $150/mo $100/mo
Salem $225/mo $0
Azllp re 61Y
Survey Of Mayor and Council
Expenses ATTACHMENT Ii - Page 4 \
March 22, 1909 ,
Page 2 \
This allotment is generally considered to cover travel and incidental expenses \
that are incurred in the course of performing their responsibilities.
Consequently, none of the cities reimbursed the mayor or council members for
time off work or for child care expenses; only three cover phone expenses and
local travel reimbursement varied.
Salem also provides an additional monthly allotment for travel for its mayor
($75) and council ($55). This is to cover local travel and meals expenses.
Travel
All the cities cover expenses to state-vide or national conferences. It
varied on whether or not they covered local travel. Most cities indicated
that normally councilors and mayors do not turn in local travel expenses. If
they did, they would be reimbursed.
Generally, the city manager approves the reimbursement request. Medford has a
Council Finance Committee which reviews all reimbursement expenses. The
other cities felt that approval for reimbursement was done through the budget
process, and if funds were budgeted, council members could submit expenses for
reimbursement.
Spousal
of variations. IneAlbany, the ymayorr sl spouse dwould wbe e
coveredeforrceremonial
type activities. In Corvallis, spouse expenses to the League of Oregon Cities
convention would be covered, and in Eugene spouse expenses are sometimes
covered.
Office space/furnishings/equipment
Most mayors are provided with office space but councilors are not. Lake
Oswego and Eugene have a small workroom which is available to councilors if
they choose to use ,i.t. Albany does not provide space for its mayor or
councilors.
The cities furnish the office space and redecorating must be budgeted. The
offices are also equipped with a phone, and other equipment is generally
provided through the city manager's office.
Telephone
Several cities pay the expenses of a home phone. Salem allows the mayor and
council members to chose if they want a phone at home or at City Hall.
However, an answering machine is not covered. Corvallis covers only the
mayor's home phone. Eugene provides for a second line in the home and will
cover the expense of an answering machine.
Computers
Only two cities have the mayor and councilors tied into the city's main frame
computer. Gresham provides a terminal and modem and Eugene provides a model
for Councilors' with home computers wishing to hook up to the city's computer.
1
$ A era a rand unt
1.,
June 3, 1996
D: Honorable Mayor and City Council
ram: Brian L. Almquist, City Administrator
�upjQr}: Survey of Mayor and Council expenses/salaries
As a follow up tc)Councilor Thompson's proposal at the last Council meeting, Councilor Iaws requested that staff
research the issue of salaries of Mayor and Council members in similar size cities.
Attached is a 1994 LGPI survey of salaries for Mayor and Camc it members. Also attached is a survey t Am by
the City of Springfield in 1989 of Council expense allowances.
If any further information is desired, please let me know.
(rC . )
Attachments (2)
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ATTACHMENT II - Page 3
f;
H E H O R A N D U M CITY OF SPRINGFIELD" -
.A
j March 22, 1989
TO: Judy Boles, Finance Hanauer
FROM: Kathy Tri, Budge[ -I
SUBJECT: Survey o Mayor and Council Expenses
s
ISSUE
In order to provide background information for the Mayor's Appropriations
Committee, I surveyed eight cities and six local public agencies to learn how
their elected officials are reimbursed for expenses they incur in the course
of their duties. The eight cities were Eugene, Salem, Gresham, Beaverton,
Lake Oswego, Corvallis, Albany and Medford. The six public agencies were
Villamalane, Springfield School District No. 19, SUB, Eugene School District
4J, ENEB and EPUD.
The following discussion summarizes the survey results. A more detailed
tabulation of the results is attached to this memorandum.
DISCUSSION
There were a number of minor variations among the cities' reimbursement
Policies. However, some general patterns did emerge.
Most of the cities provide an office and furnishings for
their mayor but not for their councilors.
Most cities provide monthly allotment for expenses
Most cities do not separately cover spousal expenses.
Allotment of Expenses
Five of the eight cities provide a monthly allotment to their mayor and
council. One of these has a full-time mayor. Three cities provide nothing.
City Mayor's Allotment Council's Allotment
Albany $150/mo $100/mo
Beaverton $55,290/yr $100/mo
(salaried mayor plus fringe
Corvallis $100/mo $0
Lake Oswego $150/mo $100/mo
Salem $22S/mo $0
Survey of Mayor and Council ATTACHMENT II - Page 4
Expenses
March 22, 1909 ,
page 2 \
This allotment is \
generally considered to cover travel and incidental expenses
that are incurred in the course of performing their responsibilities.
Consequently, none of the cities reimbursed the mayor or council members for
time off work or for child care expenses; only three cover phone expenses and
local travel reimbursement varied.
Salem also provides an additional monthly allotment for travel for its mayor
($75) and council ($55) . This is to cover local travel and meals expenses.
Travel
All the cities cover expenses to state-vide or national conferences. It
varied on whether or not they covered local travel. Most cities indicated
that normally councilors and mayors do not turn in local travel expenses. If
they did, they would be reimbursed.
Generally, the city manager approves the reimbursement request. Medford has a
Council Finance Committee which reviews all reimbursement expenses. The
other cities felt that approval for reimbursement was done through the budget
process, and if funds were budgeted, council members could submit expenses for
reimbursement.
Spousal expenses were generally not reimbursed. However, there were a couple
of variations. In Albany, the mayor's spouse would be covered for ceremonial
type activities. In Corvallis, spouse expenses to the League of Oregon Cities
convention would be covered, and in Eugene spouse expenses are sometimes
covered.
Office space/furnishings/equipment
Most mayors are provided with office space but councilors are not. Lake
Oswego and Eugene have a small workroom which is available to councilors if
they choose to use ,i.t. Albany does not provide space for its mayor or
councilors.
The cities furnish the office space and redecorating must be budgeted. The
Offices are also equipped with a phone, and other equipment is generally
provided through the city manager's office.
Telephone
Several cities pay the expenses of a home phone. Salem allows the mayor and
council members to chose if they want a phone at home or at City Hall.
However, an answering machine is not covered. Corvallis covers only the
mayor's home phone. Eugene provides for a second line in the home and will
cover the expense of an answering machine.
Computers
Only two cities have the mayor and councilors tied into the city's main frame
computer. Gresham provides a terminal and modem and Eugene provides a model
for Councilors' with home computers wishing to hook up to the city's computer.