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HomeMy WebLinkAbout1996-0702 Council Mtg PACKET! m n : Any citizen attending council meetings may speak on any item on the agenda, unless it is the subject of a public hearing which has been closed. If you wish to speak, please fill out the Speaker Request form located near the entrance to the Council Chambers. The chair will recognize you and inform you as to the amount of time allotted to you. The time granted will be dependent to some extent on the nature of the item under discussion, the number of people who wish to be heard, and the length of th genda„ AGENDA FOR THE REGULAR MEETING ASHLAND CITY COUNCIL July 2, 1996 I. PLEDGE OF ALLEGIANCE: 7:00 p.m., Civic Center Council Chambers. Il. ROLL CALL III. APPROVAL OF M MUTES: Regular meeting minutes of June 18, 1996. IV. SPECIAL PRESENTATIONS AND AWARDS: 1. Presentation by RVCOG on current regional planning efforts. V. CONSENT AGENDA: 1. Minutes of boards, commissions, and committees. 2. Monthly departmental reports for June 1996. 3. City Administrator's monthly report for June 1996. 4. Memo from Wastewater Treatment Plant Upgrade Coordinator Paula Brown regarding facilities plan approval and update on construction plans. 5. Liquor license approvals: a. Quinn Courtright for restaurant at 29 N. Main Street (former Rebel's Country Restaurant). b. Cheryl W. Wolohon for Rogue River Pizza at 2321 Ashland Street #A. c. Emil Glenn McMillian, Jr. dba/Beasy's on the Creek at 51 Water Street, Suite 222. 6. Confirmation of Mayor as liaison to new Ashland Community Healthcare Services Board of Directors. VI. PUBLIC HEARINGS: Testimony limited to 5 minutes per speaker. All hearings conclude at 9:30 p.m. or are continued to a subsequent meeting. 1. Proposed alternate procedure for the sale of City surplus undersized and undeveloped real property. a. Approval of sale of 375 square feet on Fourth near A Street to Wallace Cannon. b. Approval of sale of 1380 square feet on Glenview at Vista Street to Rick S. Bayouth. VII. IIBLIC FORUM: Business from the audience not included on the agenda. (Limited to 5 minutes per speaker and 15 minutes total.) VIII. UNFINISHED BUSINESS: 1. Presentation by Plato Doundalakis on stream protection along Bear Creek. 2. Proposed opening of alley east of Eureka Street. DC. NEW & MISCELLANEOUS BUSINESS: 1. Approval of transfer of ownership of partial ownership of Ashland Sanitary Service from Robert and Lois Wenker to Russ Chapman. 2. Report from Mayor Golden on result of survey to determine interest in accelerating health and human service quarterly grant payments. X. ORDINANCES. RESOLUTIONS AND CONTRACTS: Reading by title only of "A Resolution of the City of Ashland annexing a contiguous area to the City of Ashland, Oregon and providing for an effective date (Parker/Neuman Annexation)." Reading by title only of "A Resolution authorizing the Mayor and City Recorder to sign Contract Amendment No. 7 to Contract No. DE-MS79-{81}BP90432 for purchase of surplus power." Reading by title only of "A Resolution amending the pay plan for Management and Confidential employees for fiscal year 1996-97." XI. OTHER BUSINESS FROM COUNCIL MEMBERS X. ADJOURNMENT MINUTES FOR THE REGULAR MEETING ASHLAND CITY COUNCIL June 18, 1996 CALLED TO ORDER Mayor Golden called the meeting to order at 7:00 p.m., Civic Center Council Chambers. ROLL CALL Councilors Laws, Hauck, Hagen, Wheeldon and Thompson were present, Councilor Reid was absent. APPROVAL OF MINUTES The minutes of the Regular meeting June 4, 1996 were approved as presented. CONSENT AGENDA 1. Minutes of boards, commissions, and committees. 2. Monthly departmental reports for May 1996. 3. Confirmation of Mayor's appointment of Greg Scoles as Assistant City Administrator/Personnel Director effective July 15, 1996. 4. Authorization for Mayor and City Recorder to execute deed for sale of 375 square foot parcel on Fourth Street to Wallace Cannon. Council approved request by City Administrator Brian Ahnquist that item number 4 be moved to New and Misc. Business item number 6. Councilors Hauck/Hagen m/s to approve consent agenda items #143. Voice vote: all AYES. Motion passed. PUBLIC FORUM Carolyn Eidman/541 Fordyce/Questioned why the city is not associated with JACNET any longer. Mel Clements reported that the Chief of Police, Gary Brown conducted a study on whether it was necessary to continue with JACNET. Clements reported that there is still a connection with JACNET, but not at the capacity it was in the past. Council requested an update from Police Chief Brown regarding our association with JACNET at a future council meeting. NEW & MISCELLANEOUS BUSINESS 1. Presentation by Plato Doundalakis on stream protection along Bear Creek. Presentation moved to a future council meeting when Councilor Reid would be able to attend. 2. Approval of Definitive Agreement from Ashland Community Healthcare Services. Mayor Golden outlined history surrounding Ashland Community Hospital and association with the City of Ashland. Councilors Hauck/Wheeldon m/s to approve Definitive Agreement from Ashland Community Healthcase Services. Roll Call vote: Laws, Hauck, Hagen, Wheeldon and Thompson; YES. Motion passed. Council Minutes 6-18-96 1 3. Authorization for Mayor and Recorder to sign lease agreement with Ashland Community Healthcare Services. Councilor Laws/Hauck m/s to approve authorization to sign lease agreement with Ashland Community Healthcare Services. Roll Call vote: Laws, Hauck, Hagen, Wheeldon and Thompson; YES. Motion passed. 4. Proposed opening of Eureka Street, east of Eighth Street. City Attorney Paul Nolte alerted council that at the next council meeting those that are encroaching in the alley involving Eureka Street will be invited for comment. He reported that a prior council had given permission for use of the alley. The city is asking for full use of the alley for the public, the current users are reluctant to vacate the alley without formal direction from current council to allow opening. 5. A Resolution adopting a Transportation Utility Rate Schedule pursuant to Section 4.26.020 of the Ashland Municipal Code. Finance Director Jill Turner explained the increases of the new Transportation Utility Rate Schedule. She explained for council the differences on the rate increase depending on the type of business and single family dwellings. Revenues are allocated through the street fund and used for transportation and maintenance of streets. She further explained that the rate increases are approved by resolution yearly, based on the ENR. Councilors Hagen/Hauck m/s to adopt Resolution #96-29. Roll Call vote: Hagen, Wheeldon, Thompson, Laws and Hauck; all AYES. Motion passed. 6. Authorization for Mayor and City Recorder to execute deed for sale of 375 square foot parcel on Fourth Street to Wallace Cannon. Council agreed with request from City Administrator Brian Almquist that this authorization be moved to a later council meeting. He explained that there needed to be a resolution adopted first setting a public hearing on establishing a procedure for the sale of surplus city property. ORDINANCES RESOLUTIONS AND CONTRACTS 1. Second reading by title only of "An Ordinance withdrawing an annexed area from Jackson County Fire District No. 5 (Parker/Neuman Annexation)." Councilors Hagen/Hauck m/s to approve second reading of Ordinance #2782. Discussion: Councilor Thompson stated his position that he did not believe this annexation met the criteria for long term affordability. Roll Call vote; Laws, Hauck, Hagen and Wheeldon; AYE, Thompson; NO. Motion passed 4-1. 2. Reading by title only of a "Resolution transferring appropriations within funds for the 1995-96 fiscal year." Councilors Hagen/Hauck m/s to approve Resolution #96-28. Roll Call vote: Laws, Hauck, Hagen, Wheeldon and Thompson; all AYES. Motion passed. Council Minutes 6-18-96 2 3. Resolution setting the time and place for a pubic hearing on establishing an alternative procedure for the sale of city surplus undersized undeveloped real property pursuant to ORS 221.727. City Administrator Brian Almquist read resolution. Councilors Hauck/Hagen m/s to approve resolution #96-30. Roll Call vote: Laws, Hauck, Hagen, Wheeldon and Thompson; all AYES. Motion passed. OTHER BUSINESS FROM COUNCIL MEMBERS 1. Progress report by Councilor Laws on development of Arterial Street Fund for assisting LID participants. Reported that staff, at the request of council, developed some information that could be used in refining the LID policy. Council agreed with his recommendation that Councilors Laws, Hagen and Wheeldon be appointed as a committee to take further information from staff and make recommendations to the council. Councilor Thompson stated his position regarding the widening of N. Main and that there should be median strips and voiced his concern with the wall that was being built. Mayor Golden advised those that are collecting signatures for petitions at Wahnart that to be sure that those signing are qualified voters and Ashland residents. Clarification was made correcting a local newspaper on information supplied from a 1989 campaign, and that to the best of her knowledge there had been six management audits of city departments. Councilor Wheeldon requested update from Planning Director John McLaughlin on Ashland Street and other planning projects. McLaughlin reported that he would like to get together for direction and would put a progress report in the next council packet but that they were on schedule. AD.iOURNMENT Meeting adjourned at 8:02 p.m. Barbara Christensen, City Recorder/Treasurer Catherine M. Golden, Mayor Council Minutes 6-18-96 3 Our Reg ion Regional Planning By and For the Citizens of Jackson County Phase l: -Building a Base for a Regional Plan Regional Planning Work Plan March 14, 1996 01 INTRODUCTION Beginning in mid-1995, several Jackson County citizens began meeting to discuss regional planning. Agreeing that population growth is the primary factor impacting quality of life issues in our region, the group focused its efforts on organizing a process for discussing issues of regional importance as affected by growth. By December, 1995, the group had grown to approximately 75 people. These individuals—concerned citizens, business people, farmers, land developers, state and local elected and appointed officials, professional planners and others—began developing a work program to explore regional land use planning in our area. Sponsored by the Rogue Valley Council of Governments (RVCOG) and with financial assistance from the Oregon Department of Land Conservation and Development, the group elected to work under the title: OurRegion Regional Planning By and For the Citizens of Jackson County From December, 1995 through February, 1996 these people expended in excess of 3,000 volunteer hours on Phase 1 of the project, "Building a Base for a Regional Plan". Large group meetings featuring open public discussion were held the first and third Tuesdays of each month. Meetings were publicly advertised and the group solicited the participation of all who wished to join in the effort. An informal steering committee was established to give direction to RVCOG during the first phase. All were welcome to attend and participate during steering committee meetings. Beginning January 2, the group divided into committees to discuss ♦ specific issues impacted by rural and urban growth; ♦ how best to ensure citizen participation; and ♦ developing a workable structure for further discussions of regional planning. Each committee, comprised of between 10 and 30 individuals, met twice weekly during January and February, 1996. The committees submitted reports to the large group which identified issues, goals and objectives in each topical area. RVCOG then undertook to prepare this work program. The work program represents a distillation of the work of these volunteer citizens. From their thoughts, ideas, discussions and debates has come this description of issues, goals, objectives and specific work tasks to be accomplished in pursuance of regional planning in our county. WHY"REGIONAL" LAND USE PLANNING? The challenges presented by rapid growth lead us to believe it is essential that we consider this area an integrated region with respect to certain land-use issues. Despite the many complex questions yet to be resolved, we can no longer afford to view our region as OurRegion Regional Land Use Work Plan a string of unconnected jurisdictions each acting independently. If we do so, we will have difficulty managing the inevitable changes which continued growth in our region will surely cause. Through their direct participation in large group and committee work and from contacts with participants during the past several months, numerous individuals, local governments, special districts and key private-sector actors have expressed support for the concept of regional land use planning. These parties have indicated a willingness to participate in Phase 2 of the process in which specific work tasks will be used to further define what regional planning may eventually mean in our region and what issues ought to be addressed on a regional basis. It is the purpose of this work plan to propose those work tasks. We do not believe that this effort can succeed without the support of all governments in the region. Local governments are now responsible for engaging in comprehensive planning and decision-making. It is within their discretion whether to join with other governments, individuals and entities in regional planning. To date, not all have committed to do so. An early step in the work plan must, therefore, be to solicit the support and participation of all key actors, including local governments and others not now involved. After agreeing on a working definition of regional planning for Phase 2, we must then gather information necessary to identify those issues considered to be of regional importance. A preliminary list of growth-related issues identified by the large group is set forth in the discussions which follow. By proposing issues at this early stage we do not mean to suggest either that the list is all-inclusive or that all of the issues noted will eventually be topics for regional planning. New issues may, and probably will, arise during Phase 2. For various reasons, key participants may not agree that all of these issues are appropriate for region-wide treatment. The identification and discussion of issues is preliminary only and is merely intended to provide a basis for future discussion under the specific details of the work plan. WHAT IS THE REGION? The decision of the large group was to enter Phase 2 on the assumption that "our region" would include all of Jackson County. It can be argued that the Bear Creek drainage area alone represents a more practicable definition of the region for purposes of discussing regional planning. However, the large group felt that the entire county ought to be included at this early stage and that any modification to the scope of the region should only occur as additional information and input is gathered in specific work tasks. Jackson County covers 2,801 square miles in the southwest region of Oregon. Within the county are 11 incorporated cities, Ashland, Butte Falls, Central Point, Eagle Point, Gold Hill, Jacksonville, Medford,Phoenix, Rogue River, Shady Cove and Talent, as well as several unincorporated areas of considerable residential development. Five cities, OurRegion Regional Land Use Work Plan 2 Central Point, Medford, Phoenix, Talent and Ashland are closely situated along the Interstate Highway 5 corridor in the Bear Creek drainage area. Slightly north of Central Point lie Gold Hill and Rogue River, also directly along-side I-5. JACKSON COUNTY OREGON A �Y kky � i of POPULATION GROWTH IN THE REGION Our Region Is Growing The Numbers Our region is growing. The following data from the Center for Population Research and Census, School of Urban and Public Affairs, Portland State University, shows population in the region during the period 1960 to 1995. While the 1995 figures are estimates, the remainder of the figures are taken from the official, ten-year United States OurRegion Regional Land Use Work Plan 3 Census. The percent of change column compares actual 1990 population figures with 1995 estimates. Population:1960-1995 %Change Jurisdiction (199095) 1995(Est) 1990 1980 1970 1960 Ashland 10.66% 17,985 16,752 14,943 12,342 9,119 B de Falls 6270% 410 252 428 358 384 Central Pdnt 28.06°/a 9,670 7,512 6,357 4,004 2,289 Eade Point 13.53% 3,415 3,008 2,764 1,241 752 Gold lilt 28.11% 1.235 964 904 603 608 Jack"M7le 6.01% 2,010 1,896 2,030 1,611 1,172 Medford 17.10. 55,090 47,021 39,746 28,454 24,425 Phoenix 11.61% 3,615 3,739 2,309 1,287 769 Rogie River 10.86°/6 1,950 1,759 1,308 841 520 Shad/Cove 44.34°/6 1,950 1,351 1,097 0 0 Talent 3&36% 4,530 3,274 2,577 1,389 868 Total Odes 17.660/6 101,810 86,528 74,463 52,130 40,906 Jxl¢m Cointy 1230% 164,400 14Q389 132456 94,533 73,962 As these figures clearly show, population in parts of our region is increasing rapidly. Overall, Jackson County's 12.3 percent of population growth during the past 5 years exceeds the state-wide average of 10.2 percent. This is due, in large part we think to the desirable characteristics of life which we now enjoy, but which can be jeopardized by growth-related problems unless we are regionally prepared to meet them. Air quality, water quality and availability, sewage and solid waste disposal, maintenance of open space, identification and protection of valuable resource lands (aggregate, agricultural and forest lands), siting of specific land uses which benefit the region but may be perceived as undesirable in a particular community, infrastructure finance and transportation planning are among the growth-related issues identified by the group as needing regional attention in order to ensure that our area remains one in which we want to live, work, play and raise our children. REGIONAL GROWTH-RELATED ISSUES As noted above, the committees grouped substantive land use planning issues into Waal and urban categories. The issues identified by each committee are fisted separately in the discussion which follows. Rural Growth-Related Issues It seems certain that some level of population growth will continue to occur in unincorporated areas of the county. However, the extent to which that will be true is not clear. OurRegion Regional Land Use Work Plan 4 Jackson County presently has lands zoned for residential, industrial and commercial use and development, but the vast majority of land in the county is "resource- zoned"—either Exclusive Farm Use (EFU) or Forest Resource (FR).' Owners of resource-zoned land may apply for residential development permits in limited situations, however, as shown below the county received relatively few such applications during the past year. Jackson County Land Use Applications, 199495 DNeFirgs on Farm Lard DHeWngs on Forest Land Q..i,3.e:•.a r.»< =y< .M&.Yn�"kHw�:?[ ' �. ? � �i':.Gia2..a..ayx. y« AN Apprications 0 100 200 300 400 500 600 700 800 900 The committee dealing with rural growth suggested use of a base case model for determining probable future growth in unincorporated areas of Jackson County. Under this approach, we would attempt to anticipate the likely outcome of current trends in rural growth to the year 2050, assuming a continuation of those trends as well as current laws and policies regulating land use planning in the county. The base case approach will require the collection and analysis of substantial amounts of information with appropriate safeguards for its reliability. These informational needs will be discussed more fully in sections which follow. There was substantial discussion as to whether reliable and useful projections can be made to the year 2050. The group acknowledges that this may prove a difficult task and that it may be necessary, during relevant stages of the work plan, to engage in some shorter-range analyses. To the extent it proves practicable however, the group believes that the approximate 50-year horizon should be used. Once the base case is constructed it will be possible to then assess the impacts of anticipated rural growth on the following issue areas which were identified by the group as likely issues for regional consideration: ♦- roads and transportation infrastructure ♦ watersheds and water quality and quantity, including surface water, ground water, irrigation water, etc. In its 1982 comprehensive plan, Jackson County zoned approximately 1.65 million acres for farm and forest use, 37,800 acres for residential use,and 1,600 acres commerciallindustrial. These numbers reflect zoning by acreage on unincorporated lands only and do not include land within cities. OurRegion Regional Land Use Work Plan 5 ♦ air quality ♦ open space ♦ wildlife habitat ♦ resource land identification and protection, including aggregate, farm and forest land ♦ historic and scenic resources, including recreational lands ♦ sewage and solid waste disposal and storm water ♦ emergency services including police and fire protection ♦ schools ♦ the regional economy ♦ cost impacts of rural growth; economic provision of services; cost impacts on incorporated cities Urban Growth-Related Issues As graphically illustrated in the population table above, many of our region's cites are growing rapidly. In a real sense, concentration of growth in cities represents the successful realization of state and local planning efforts. Several decades of comprehensive planning using Oregon's urban growth boundary concept has led to a gradual shift in where our people live. In 1980, 44% of our people lived in the unincorporated area of Jackson County while 56% lived in cities. The overall population has increased substantially, but the percentage of rural residents has declined to 38% in 1995. Incorporated cities now contain 62% of the population in our.county. The urban committee, like the committee studying rural growth issues, determined to proceed using a base case analysis which would project growth in urban areas to the year 2050 assuming the continuation of present laws, policies and strategies regarding land use. Using this analysis, it will be possible to not only chart the probable future, but to pose alternative futures from which to chose. In the process, the impacts of projected urban growth should be considered on issues of regional significance. The urban committee tentatively identified these regional issues: ♦ water availability, quality and quantity and the effect of urban water demands on other land uses requiring water ♦ transportation and other infrastructures ♦ air quality ♦ adoption of"regional urban growth boundaries" ♦ coordination of local comprehensive and current planning processes as well as periodic review programs ♦ the likely "urban landscape" or visual appearance of our region; avoidance of "sprawl" ♦ effects on open space within urban areas ♦ special concerns at the interface of the urban/rural boundary including existing development in the county OrirRegion Regional Land Use Work Plan 6 ♦ effects of urban growth on resource lands, including aggregate, farm and forest land ♦ provision of affordable housing ♦ the regional economy ♦ maintaining a sense of"community" as urban population continues to increase ♦ efficient and economic provision of urban services including water, sewage disposal, fire, police, schools and social services Goals and Objectives for Regional Management of Growth-Related Change Our goals in Phase 2 are: ♦ to create a workable framework for regional planning upon which the constituent jurisdictions can agree ♦ to develop information which will assist those engaged in regional planning in agreeing upon issues for regional treatment ♦ to determine regional growth-management goals and objectives We propose to pursue our goals with work tasks designed to achieve these objectives: ♦ identify necessary participants for regional planning and secure their participation ♦ foster broad-based citizen participation in the process ♦ inventory existing bases of relevant information and, where necessary, compile additional data bases to further refine growth-related issues of regional significance ♦ provide information to all participants and the public on the status of local comprehensive and current planning efforts, laws and policies ♦ grounded on reliable information, construct a "base case" for the likely future of our region, assuming continuation of existing plans, laws and policies ♦ identify issues of regional concern which will be impacted by base case growth projections ♦ proceeding from a broad base of well-informed participants, engage in "visioning"to identify alternatives to the base case ♦ propose short and long-term regional growth management goals and objectives ♦ develop a work program for Phase 3, implementation of regional growth management goals and objectives OurRegion Regional Land Use Work Plan 7 CITIZEN PARTICIPATION; PROCESS AND STRUCTURE Goals and Objectives for Citizen Participation The philosophical starting point for the subcommittee on citizen participation became its first stated goal: To be successful, regional planning requires maximum citizen participation. Without it, any attempt to envision our future, thoughtfully assess the impacts of growth on issues important to as all and consider alternatives for our region will surely stall. Such a broad-based process will necessarily mean people with different— sometimes contrary—views will need to find creative ways to work together to achieve some common goals and objectives. We believe that the goals and objectives for regional management of growth-related issues so far identified can provide a strong basis for progress. The second goal of this committee was to provide a decision-making process which ensure citizens that if they participate in the process they can expect a sense of achievement as a reward for their efforts. The identified objectives for the committee on citizen involvement were: ♦ to undertake a widespread regional assessment of citizen attitudes toward growth and issues related to growth. Knowledgeable individuals should head this effort and facilitate grass-roots discussions in communities throughout the region ♦ involved citizens and volunteers should participate in out-reach programs designed to encourage broad-scale public participation in the regional planning process ♦ mass forms of communication including radio, television and print media should be used to inform the public about regional planning issues and current work tasks; innovative forms of dispersing information, including telephone links and on-line computer access should also be utilized ♦ OurRegion should work cooperatively with others in the community doing "visioning" tasks and other work involving planning issues of regional significance ♦ liberal use should be made of Geographic Information Systems (GIS) data in order to graphically demonstrate the issues with which regional planning is - concerned Process and Structure The committee devoted to process and structure believes that RVCOG should continue to serve as a coordinating agency for execution of the work plan—Phase 2 of the regional planning process. The completed work plan should be distributed to each OurRegion Regional Land Use Work Plan 8 governmental agency within the region and each should be asked to agree to participate in Phase 2. OurRegion, the large group, should continue as the citizen-based driver of the regional planning effort. The large group will continue to entertain suggestions for refinement of the decision-making and steering committee process, recognizing that participation by all affected jurisdictions and key entities, public and private is key to success. The first goal is to develop an effective structure and process for achieving successful completion of all work tasks in Phase 2. Goal 2 is to expand the process to include all key participants, public and private in regional planning. This diagram shows how OurRegion would function during Phase 2 of the regional planning process: Regional Planning Schematic Local Elected Officials OurRegion Regional Planning Group Makes Recommendations re: Regional Issues of Policy Direction Site specific Imd Land Use Concern Through Uu Decisions SYttring Committee Guides How cornprehensiW Plan the Group Procseds with Discussion THE ROLE OF GEOGRAPHIC INFORMATION SYSTEMS (GIS) Introduction As noted in the discussion of substantive rural and urban growth-related issues, OurRegion sees the need for substantial GIS support in executing the work plan and moving forward to address regional concerns in land use planning. All of the participants in the regional planning effort recognize that GIS technology is vital to the complex multi jurisdictional effort of regional planning and problem solving. The key to achieving a publicly supported regional plan is the quality, consistency, accessibility and clarity of the information that provides the basis for sound decisions. It is also recognized that this information must be provided in form which can be readily understood by all participants in the process and the general_public. Previous efforts to accomplish multi jurisdictional planning efforts have often suffered, not from lack of effort or goodwill, but from the limitations of data developed by each entity for its own purposes. GIS provides the ability to develop a seamless, consistent database common to all communities, special districts, utility companies and institutions. It also provides the means to produce complex evaluations of spatial data in a format that is OurRegion Regional land Use Work Plan 9 understandable by nontechnical staff, decision makers and local citizens. The result is clarity of direction, vastly enhanced communication, ease of identifying salient issues, fast revision turn-around and, ultimately, superior decisions. Since many people will review this work plan in coming weeks, it is important to provide some information about GIS technology, and how it has developed in Jackson County. Geographic Information Systems have been defined in a number ways which are usually too technical to provide useful explanations for the uninitiated. For example one states: "GIS is an organized collection of computer hardware, software, geographic data, and personnel designed to efficiently capture, store, update, manipulate and analyze, and display all forms of geographically referenced information." Hopefully the following analogy will provide a bit more clarity. In a very general sense, GIS software provides computer capabilities to mappable information in the way that word processing software serves the act of writing. Just as a book can be typed and stored in a computer, then edited and printed with ease, GIS provides a similar tool for taking the time and drudgery out of map/data management. Any mappable information can be produced in digital form, changed or merged and stored in a computer with little space requirement. The data can then be displayed on screen or printed on paper, as one layer or a composite of several layers. The study area can be large or small and shown at various scales. There are, however, very powerful analytical capabilities within GIS that move far beyond the word processing analogy. Ultimately, GIS involves the creation of a computer model of the study area which can be used to test various alternatives, such as different growth rates and zoning patterns. The level of completeness of this model depends on the number of characteristics of the study area that are entered into the database. Generally these would include basic information about the location of streets and roads, streams, water bodies, property lines and government boundaries; followed by any number of layers (also called coverages or themes) for planned areas and zoning, population characteristics, traffic loads, utility locations, crime locations, emergency service areas, and public health hazards, soil characteristics and flood plains. Once the model is completed, the GIS program will produce graphic scenarios, based on proposed changes in one or more of the characteristics. The time consuming part of GIS is putting all of the data about the study area into the computer. Many hours will be required for each layer of information; however, the work is far easier to accomplish than with pen, paper, straight edge, and color pencil overlays. When the database is complete, analysis of the data is relatively simple. For example, GIS can display a hypothetical land development pattern at a selected future year, based on specified zoning patterns, rates of population growth and other chosen OurRegion Regional Land Use Work Plan 10 factors. The computer will then create either a screen display or a color map showing the information requested, along with supporting statistical tables. This analytical capability is the greatest power of GIS. GIS at Jackson County As the result a mandate from the Oregon Department of Revenue, the Jackson County Assessor initiated GIS in the Spring of 1993. The principal task was and is to redraft the 1,700 parcel maps covering the County, utilizing the highest accuracy standards available. The process, called"coordinate geometry mapping", actually begins in the County Surveyor's office, where a series of ground points set by satellite technology (Global Positioning System or GPS) are used in a separate computer application to correct section comer descriptions. GPS provides relatively inexpensive and highly accurate coordinates for ground locations on the earth's surface. The GPS corrected data is next provided to the GIS technicians in the Assessor's office. Here a process begins wherein all of the surveys, deeds, plats, easements and other legal descriptions are gathered together for a particular plat map. Then the actual metes and bounds descriptions from all sources are entered into a computer, after which the GIS program draws a corrected map of exceptional accuracy. This is a time consuming will require several years, but once completed, maintenance of the maps will be very simple, and hand work on maps entirely eliminated. The County Planning Department also began to work with GIS in the Spring of 1993. There the goal was to produce a temporary base map to provide for the utilization of GIS by all levels of government during the interim until the Assessor's work is completed. Eighteen existing detailed maps showing tax lots, which together encompassed the entire county, were hand digitized and entered into the database, Many additional layers of information have been completed since that time. In January 1995, the GIS program was moved from the Planning Department to Administrative Services and identified as Jackson County GIS Services. The following GIS data categories have been completed to date: ♦ tax lot boundaries and road rights-of-way for entire county, including cities ♦ single line road county wide, including major Forest Service and BLM roads ♦ streams and water bodies ♦ townships, sections and Assessor's property map index ♦ city limits, urban growth and urban containment boundaries school district boundaries ♦ emergency fire, police and ambulance service areas ♦ voting precinct boundaries ♦ residential construction since 1980 in 5 year increments, displayed with zoning ♦ zoning boundaries for unincorporated areas, plus Talent, Jacksonville, Eagle Point and Rogue River OurRegion Regional Land Use Work Plan ♦ street classification and condition data for Talent, Jacksonville, Eagle Point and Rogue River ♦ major power transmission lines, areas of special planning concern, airport approach and concern areas, big game winter range (Bear Creek Valley) ♦ wetlands (35% of county) ♦ Soil Conservation Service soils data for unincorporated areas ♦ irrigation district date for Bear Creek Basin, including district boundaries and crop types, irrigation method and canal servicing by tax lot ♦ park, recreation and other open space lands for entire county ♦ assessment data including ownership, addresses, property values, structure type and age, and size and use of property ♦ land use, building and sanitation permit data for unincorporated areas since 1990 ♦ contours at 200' intervals(60%of county) ♦ ability to portray the above-fisted information at any practical scale from a neighborhood at 1"=100' to the full county at 1"=4,500' GIS at RVCOG The RVCOG initiated a UNDO-based GIS in October, 1994, as part of the development of transportation planning services for the Metropolitan Planning Organization (MPO) area. The goals of the program were: To manage the street network and transportation analysis zone databases used by the travel demand model; to represent the MPO in the development of a Statewide Transportation Management Systems required by the Intermodal Surface Transportation Efficiency Act (ISTEA); to provide support for the development of transportation planning work program tasks and; to provide desktop mapping capabilities to staff and member jurisdictions. The travel demand mode and transit databases are developed from the U.S. Census Topographically Integrated Geographically Encoded and Registered (TIGER) line files. In January, 1995, the GIS program was moved from RVCOG's Transportation Department to a newly created Information Systems Department. The program elements support the Transportation Department and other GIS projects related to Origin/Destination Surveys along state highways, the Rogue Valley Household Activity and Travel Behavior Survey; development and allocation of population/employment forecasts; and water resource projects in the Bear Creek Watershed, including support for Watershed Health Councils. The following GIS data has been developed by RVCOG: ♦ Metropolitan Planning Area (MPO) area and transportation analysis zone boundaries, existing and projected traffic volumes, road classifications, population and employment forecast allocation, travel demand model network ♦ Rogue Valley Transit District existing and proposed routes and stops ♦ air quality maintenance area boundary OurRegion Regional Land Use Work Plan 12 ♦ employment locations within the MPO for the year 1990, underway for all Jackson County for 1994 subject to confidentiality restrictions ♦ hydrology coverage for the Bear Creek Basin, including streams, irrigation canals, water rights, points of diversion and stream reach data ♦ census "Tiger Line File" data enhanced to fit tax lot coverage for the WO, by census tract, block and block group ♦ contour line coverage at 10 and 80 foot intervals for the Talent test area ♦ water rights coverage for the Bear Creek Basin, including point of diversion and area of use ♦ digital aerial photography of Jackson County for 1991 It should be noted that RVCOG GIS uses Jackson County's tax lot base in connection with many of the above-listed items. GIS Data Needs for Regional Planning The goals, objectives and issues identified by the OurRegion committees suggest that the following GIS data bases will be required in connection with regional planning endeavors: ♦ population characteristics for various areas based on state and federal census data ♦ existing land use for unincorporated areas and all cities ♦ existing zoning and planned land use for all cities ♦ buildable lands based upon existing comprehensive plans ♦ full development scenario based on composite of all plans with population equivalents ♦ water and sewer facilities outside city limits ♦ existing and projected traffic volumes and transportation plans ♦ watersheds, irrigation systems,water rights and domestic well aquifers ♦ agricultural capability mapping based on soils, irrigation and other factors ♦ forest capability mapping based on soils, slope and other factors ♦ wildlife habitat ♦ aggregate resource areas and related zoning ♦ wildfire and other hazard areas ♦ flood plan and floodway constraints ♦ refinements of limited GIS model of county, based on above-listed data and selected variables ♦ future development scenarios based on criteria established by OurRegion and to be determined ♦ existing and projected air quality constraints ♦ slope and shade relief ♦ public lands by agency ♦ community issues mapped by areas of concern OurRegion Regional Land Use Work Plan 13 ♦ other coverages where information is geographically referenced and available in a compute database and to be determined ♦ final plan maps and various presentation maps together with materials concerning all of the above THE WORK PLAN OurRegion adopts the following task-specific work plan for execution during Phase 2 of the regional land use planning process. It is estimated that the total time for executing these tasks will be 14 months, with the final task will be completed by June 1, 1997. This estimated time frame may change based upon several considerations including funding, assistance from related regional, state and federal undertakings and the possibility that one or more jurisdictions in southern Oregon may be designated a `regional problem solving"jurisdiction under existing law. Additionally, coordination with local governments may be impacted by periodic review processes now underway and likely to occur during the course of performing the work plan. It is also seen as a probability that additional tasks will be identified and undertaken during the months ahead. The group intends, by adopting this work plan, that it be dynamic and that changes and refinements to it are to be expected. The large group shall have responsibility for overseeing implementation of the work plan. Task 1 Identify key participants from the public and private sectors for regional planning Explanation: OurRegion has enjoyed significant participation from various local governments and key private sector representatives during Phase 1. Successful completion of Phase 2 will require identification of, and participation by, all affected governmental and private sector stakeholders. This task undertakes to identify all such stakeholders. Action Step: Appoint committees on (1) Key and Governmental Participants and (2) Key and Private Sector Participants. Committees will identify those local government entities and private sectors entities who are stakeholders in the process and whose participation is deemed necessary for successfully carrying out the work plan. Time Line: Start Date: March 12, 1996 End Date: April 15, 1996 OurRegion Regional Land Use Work Plan 14 Task 2 Solicit participation from all identified stakeholders Explanation: The work plan will be provided to all identified key participants for review and comment. Agreement on participation in Phase 2 will be sought. While all communities and districts within the county can, we believe, benefit from this effort, this task will also provide an opportunity to revisit the definition of the region. The expected outcome, based upon participation of stakeholders in Phase 1 and discussions with governmental representatives is endorsement and participation. Action Steps: 1. Using list of entities identified as key to the process, RVCOG and Regional Planning Coordinator will schedule presentations to each on work plan and status of effort. 2. Each identified key participant will be asked to become involved in executing the work plan. Time Line: Start Date: April 15, 1996 End Date: June 15, 1996 Task 3 Together with other organizations operating in the county and our communities, design and undertake "visioning" process which relies on substantive issue impact analysis in order to establish preferred alternatives to "base case"scenario Explanation: The task is to develop a visioning process aimed at determining how our area ought to develop in such a way as to minimize negative impacts on issues of regional concern. -Several organizations, including the Rogue Valley Civic League, have recently engaged in"visioning" exercises to determine preferred alternative futures for Jackson and Josephine counties. In establishing preferred alternative land use planning and growth futures for our region we can support and utilize these ongoing efforts. To the extent our visioning process is differently focused, we will pursue methods which best assure broad citizen involvement. OurRegion Regional Land Use Work Plan 15 Action Steps: 1. A Visioning Committee will be established. 2. The Visioning Committee will inventory past and present visioning exercises undertaken in the region. 3. The committee will obtain the products of past visioning exercises and analyze the methods used in obtaining the products. 4. The committee will explore various models for accomplishing the visioning task and recommend to the large group the process which should be undertaken for visioning in OutRegion. 5. The preferred visioning process will be undertaken and the results utilized to identify alternatives to the base case analysis of growth and its impacts. Time Line: Start Date: April 15, 1996 End Date: June 30, 1996 Task 4 Continue to foster broad-based citizen participation in the process and provide information to all participants, public and private sector, on the status of local comprehensive and current planning efforts, law and policies Explanation: Simultaneous to identifying and soliciting the participation of key public and private sector entities not presently involved in the process, the group will continue to foster broad-based citizen participation. This will be accomplished through a series of action steps designed to inform citizens on comprehensive and current planning efforts now underway, existing laws and policies, as well as the regional planning effort. Action Steps: 1. Undertake a widespread regional assessment of citizen attitudes, issues and concerns toward growth and growth-related problems. 2. Prepare a series of public informational forums on various topics including, but not limited to the following: OurRegion Regional Land Use Work Plan 16 ♦ state laws and regulations governing planning with particular emphasis on urban growth, urban growth boundaries and the urban reserve rule; ♦ transportation planning, state and federal regulations pertaining to transportation planning and the current status of regional transportation planning; ♦ resource land (farm and forest land) rules and regulations identifying and governing uses on such lands; ♦ status of comprehensive and current planning in all participating jurisdictions; explanation of and current status of periodic review programs. 3. Establish a clearing house for distributing written information regarding OurRegion and forum topics. 4. Establish a speakers bureau for OurRegion to provide programs for disbursing information regarding regional planning throughout communities in the area. 5. Using all media resources, solicit citizen participation in OurRegion regional planning process. Time Line: Start Date: April 15, 1996 End Date: October 31, 1996 Task 5 Inventory existing bases of information relevant to regional planning; where necessary compile additional data bases including GIS data identified in the section entitled "GIS Data Needs for Regional Planning" Explanation: . This task will focus on analyzing current situations and policies respecting previously listed and to-be-identified land use planning issues of regional importance. It will provide necessary background information to evaluate issue areas which will be impacted by future growth and development and establish a framework for development of consensus-based regional policies and strategies for dealing with anticipated continued growth irrthe region. GIS data identified as necessary to Phase 2 of the regional planning project shall be acquired during this time. An attachment to this work plan categorizes the information, projects time lines and allocates costs to the various tasks involved. OurRegion Regional Land Use Work Plan 17 Action Steps: 1. Appoint committee to inventory existing bases of information regarding listed and Lo- be-identified land use planning issues of regional importance. These information bases might include, for example, past and current undertakings regarding water, transportation, sewerage issues, resource land issues, etc. It is anticipated that the planning staffs of local governments will play a key role throughout the process, particularly during this task. All planning departments in the regional have been participating in professional planner meetings held monthly during Phase 1 of the project and have indicated interest in participating in gathering data for the information bases required in Phase 2. 2. After inventorying the data bases, the committee will gather information from the sources and determine whether, and to what extent, additional or up-dated information is required. 3. Appoint GIS committee to review and refine list of GIS data bases discussed in this work plan. This committee will prioritize GIS information bases to be prepared and will construct a time-line for completing the GIS tasks. 4. The Committee will procure additional or up-date information bases and necessary GIS information will be obtained. Time Line: Start Date: April 15, 1996 End Date: September 15, 1996 Task 6 Conduct "mid-term"review of Phase 2 work plan Explanation: This task will involve a structured review by all participants of the Phase 2 work plan to determine whether the plan meets the needs of regional planning in the area and whether adjustments to the plan are necessary. Action Steps: All participants will be asked to review and comment on the work plan in light of the work done to date. This review task, for which 1 month is allotted on the time line, will provide the participants with the opportunity to determine whether the plan as drafted is sufficient to meet the needs and expectations for regional planning in the area and whether modifications to the plan are necessary. OurRegion Regional Land Use Work Plan 18 As indicated in the narrative portion of the work plan document, it is intended that the plan be flexible and dynamic, subject to amendment where necessary and agreed. Time Line: Start Date: July 1, 1996 End Date: July 31, 1996 Task 7 Construct "base case" scenario which projects continuation of current rural and urban growth and development trends in the region to the year 2050 and assesses the impacts of such growth on the substantive land use issues discussed in this plan as further refined in Task 2 Explanation: OurRegion will assess all currently available information on growth trends, current comprehensive planning documents as well as laws and policies regulating development. Utilizing GIS data, the group will design population forecast distribution model for the unincorporated area of Jackson County and each constituent city or other urbanizable area and produce "base case" scenarios which will be utilized to analyze impacts on the issues described in sections entitled "Rural Growth-Related Issues" and "Rural Growth-Related Issues". Action Steps: 1. A committee on "Base Case" will be established to compile, review and assess all currently available information on growth trends, current comprehensive planning documents and laws and policies regulating development. 2. The committee will oversee construction of a base case analysis to forecast population growth in the region for use in analyzing impacts of growth on identified and to-be- identified issues of regional concern. Time Line: Start Date: July 15, 1996 End Date: October 15, 1996 OurRegion Regional land Use Work Plan 19 Task 8 Refine substantive issues identified in the sections of this work plan dealing with rural and urban growth Explanation: The purpose of this task is to refine the substantive issues impacted by population growth which will be the focus of short and long-term regional land use planning strategies. These issues should be clarified as a result of Tasks 1 through 5. Action Steps: 1. Based upon information obtained in Tasks 1 through 5, the committees of Rural and Urban Growth issues will further define those substantive issues impacted by rural and urban population growth and will propose a list of issues to be included in preparing short and long-term strategies for dealing, on a regional basis, with growth. 2. All participants will be asked to generate a list of regional growth issues which are appropriate for regional treatment. Time Line: Start Date: September 1, 1996 End Date: November 30, 1996 Task 9 Develop short and long-term regional growth goals and objectives Explanation: Utilizing results of the preceding tasks, this task envisions development by OutRegion of proposed regional land use planning goals and objectives. The goals and objectives will be submitted to the large group and all participants for review. Action Steps: 1. RVCOG and the Coordinator will propose short and long-term regional land use planning goals based upon information gathered in the preceding tasks. 2. The proposed regional planning goals will be submitted to the large group for review and approval. OurRegion Regional Land Use Work Plan 20 3. The proposed regional planning goals shall be submitted.to all participants and the public for review, comment and endorsement. Time Line: Start Date: September 1, 1996 End Date: February 15, 1997 Task 10 Develop a work program for Phase 3, implementation of regional growth management goals and objectives Explanation: Having identified and developed short and long-term regional growth goals and objectives and obtained participant approval, the concluding task in Phase 2 will be the design of a work plan for implementation of regional growth management goals and objectives in Phase 3. Action Steps: 1. RVCOG and the Coordinator shall prepare a proposed work plan for implementing regional growth management goals and objectives in Phase 3. 2. The work plan for Phase 3 will be referred to all participants for review and approval. 3. Necessary funding for execution of Phase 3 will be sought from state and local, public and private sources. Time Line: Start Date: January 1, 1997 End Date: June 1, 1997 OurRegion Regional land Use Work Plan 21 C_q ')ti T^ p P q C L^ a P L^ q P t q a^ Y q C^ •P ti H I Y b Y P Q ti i b O q zF b p U q O° x s 6q Y N ti f Yb Cq a� b 7 q �f q S: C b 'P ti q E: q L b Oq Fb •q rl w O QO Oy 6 wQ a H NF &a ° °z� U >� ado a N U y �qqU �F6 z a12 La >a :A Fad' Oa as c wl- w, Oa QN y W F, Na3 S 00 Z xa awo wa pzw >N �3 a� woa wW °3O m -f,V ciUxwaww �n.L>w ow ww^Fay w yZP�f:NO..I� o -'�zj Ea" 0 a'�,NF a>^l� N0 n< „xW'„`w ym m>Z�p>O y aqa aOaH e0— a WO Ywa a�-5 a0U Ywya aw 00 awa 8 99=F NFwU F�a0 9OM5af-�UNr.a_aHCaat-cd F ASHLAND HISTORIC COMMISSION Minutes June 5, 1996 CALL TO ORDER The meeting was called to order by Chairperson Jim Lewis at 7:40 p.m. Members present were Terry Skibby,Jim Lewis, Vava Bailey,Joyce Cowan, and Curt Anderson. Also present were Associate Planner Mark Knox and Secretary Sonja Akerman. Members Larry Cardinale, Bill Harriff, and Keith Chambers were absent. INTRODUCTION OF NEW MEMBERS Lewis introduced new members Curt Anderson and Joyce Cowan and welcomed them to the Commission. APPROVAL OF MINUTES Skibby moved and Lewis seconded to approve the June 5, 1996 Minutes as submitted. The motion was unanimously passed. STAFF REPORTS Planning Action 96-071 Conditional Use Permit and Site Review 248 Eighth Street Janet Larmore and Tom Strong Knox explained this proposal is for approval to add an 88 square foot addition to the first floor and 728 square foot second story addition. Because this is a non-conforming building, a Conditional Use Permit is required. The Review Board has preliminarily reviewed the plans, and Staff thinks the design will fit in well with the existing streetscape: Knox went on to say the house will be a Craftsman style with an enlarged front porch. Multi-paned single hung windows will be utilized. The large sycamore tree located in the front will not be harmed by the construction. Bailey said the design looks great but wanted to emphasize the importance of preserving the tree. Designer Rick Vezie said his clients want that also. They will take care the root structure will not be damaged and will maintain the drip line. He also stated in the Railroad District, 70 feet is typical for the street right-of-way, while most streets in other sections of the City are not as wide. Therefore, they feel the encroachment is justified. Skibby asked how far the porch will encroach and Vezie answered three feet ten inches, which will mostly be steps. Anderson stated although he owns a rental a block away, he has no biases. He then asked about the optional stucco or 1" x 8" shiplap siding, and commented that after looking at the book 'Rehab Right", he did not see a precedence for stucco siding with shingles. Lewis added he would prefer to see the more traditional horizontal siding. Vezie related the 1" x 8" siding would be about a six inch reveal. Lewis maintained he would use the six or eight inch if possible. Anderson asked about the small window on the left elevation. Vezie said there is a stairwell located there and the window was added to gain more light. Anderson commented that side of the house seems to be devoid of windows. Vezie agreed, but said there is not much of an opportunity for window placement because that elevation is dictated by the floor plan. Gail Vezie added there is an existing bathroom window on that side also. Lewis asked about future sidewalks. Knox said if one is ever constructed, it would probably be more traditional, as in other areas of the Railroad District, and set back about eight feet. When Skibby asked about the roofing, Vezie answered it will be architectural grade composition. Anderson moved to recommend approval of this application with the condition the siding be six inch (revealed) beveled horizontal. If this condition is not feasible for the owners, they can come to the Review Board to amend the width. Skibby seconded the motion and it passed unanimously. Planning Action 96-058 Site Review 264 Van Ness Avenue Dennis Hofer Knox reported this proposal is for the construction of a four-plex. It is zoned R-3, which is multi-family residential, and since it is off the alley, it does not have typical street frontage. The Review Board saw the plans at the pre-application stage. The Site Design and Use Standards states buildings need to be close to the street, with parking in the rear. He said he worked with the owner and contractor, and based on Review Board suggestions and the Standards, the design went through quite a few changes. The results include two two-story units and two single story units in the four-plex; the porches will be similar to the existing buildings across the alley; lap siding will be used with rough trim around the windows and doors; and dormers were added. Also, pedestrian scaled lighting will be installed. When asked by Bailey about the existing trees, Doug Hungerford, contractor for the project, explained one tree will need to be removed because of the setback area, but they will be able to save two and more will be planted. Skibby asked about the porch setbacks to the alley. Hungerford answered they will be eight feet. Knox added Staff pushed for the close relationship to the alley. Hungerford noted the porches across the alley are also eight feet. Ashland Historic Commission Minutes June 5, 1996 Page 2 Hungerford also noted the lap siding will be 16 foot boards with five inch lap. Cowan asked if these would be rental units. Hungerford said they would, then added the single story units will be handicapped accessible. Also, he explained three units will have attached garages and one will have a detached garage. Bailey noted she would prefer to have some sort of band or break in the middle of the front elevation, as it seems a little too contemporary. Hungerford agreed and said the owner had also mentioned that. Lewis said a trim piece would help match the porches better also. He then commented it was a nice looking project. Skibby moved to recommend approval of this application with the condition a trim piece in front of the center gable be added on the front elevation. Bailey seconded the motion and it was unanimously passed. Planning Action 96-075 Site Review and Variance 265 North Main Street Ashland School District (Briscoe School) Knox stated this proposal for a new music building was briefly reviewed at the meeting last month. The school will be losing a building that isn't compatible and gaining a 2,100 square foot building that goes well with the existing school. A five foot Variance is being requested to reduce the side yard setback along Manzanita Street. Also, a Variance to allow a roof projection at the door to extend within two feet of the street right-of-way is also being requested. Knox stated the building will still be 20 feet from the curb. He noted the design had changed considerably from the initial submittal. The design now has a notable entry, a lot of light, a cornice band at the top, detail in the brick with one inch extensions, and mullions in the windows. The design is consistent with the existing building but it is not mimicking or repeating. Skibby asked how the setbacks of the new building compare with the existing building. Allan DeBoer,representing the School Board, said the new one will be set back further than the one to be removed. DeBoer also stated the construction will not impact the tree, as the contract with the builder will include the provision for an arborist. Bailey moved and Anderson seconded to recommend approval of this proposal as submitted. The motion passed unanimously. BUILDING PERMITS Permits reviewed by members of the Historic Commission and issued during the month of May follow: 299 Scenic Drive Robert Sims Remodel/Addition Ashland Historic Commission Minutes June 5, 1996 Page 3 42 East Main Street Steve Sacks Remodel 248 North Second Street Richard Ellis Reroof 494 Fairview Street O.R. Edwards Shed 101 Gresham Street Kathy Buffington Replace Porch 93 Oak Street Grizzly Peak Brewery Demo 2 Sheds 191 High Street Larry/Karen Nollenberger Addition 29 North Main Street Sam Wong Remodel 108 Nob Hill Street Sempowich/Walsh Interior Remodel 372 East Main Street Lithia Sourdough Sign 20 South First Street Johnny Kiwiseed Fruit Safari Sign REVIEW BOARD Following is the schedule (until the next meeting) for the Review Board,which meets every Thursday from 3:00 to at least 3:30 p.m. in the Planning Department: June 6 Skibby and Bailey June 13 Skibby, Lewis and Bailey June 20 Cardinale, Skibby, Lewis and Cowan June 27 Cardinale, Skibby, Anderson and Cowan OLD BUSINESS Project Assignments for Planning Actions Knox related the importance of assigning a Commission member to follow projects throughout the building process. Members volunteered as follows: Bailey for PA 96-075, Anderson for 96-071, and Lewis for 96-058. REHAB OREGON RIGHT It was discovered no members were able to attend the meeting in Talent on May 18th. Knox informed the Commission workshops sponsored by such establishments as the State Historic Preservation Office (SHPO) and the Historic Preservation League of Oregon (HPLO) are held a couple times a year. The City will provide transportation and lunch for these workshops. National Historic Preservation Week Skibby reported he had quite a few people attending his tours on Sunday, May 12th. Because of the rain during the rest of the week, the other tours were not as well attended. Bailey said there were only about eight people that came to the Hargadine Cemetery, but declared she was pleased with all she learned during her research. Ashland Historic Commission Minutes June 5, 1996 Page 4 Heritage Sunday Skibby announced Heritage Sunday will be holding its annual celebration in the new Railroad Park from 11:00 am. to 4:00 p.m. on June 30th. The Applegate Trail marker will be dedicated by Mayor Golden, Southern Oregon Historical Society will have a video and display, and Shannon Applegate will speak at 1:00. He encouraged all to attend if possible. NEW BUSINESS Infill Discussion Bailey stated she would like to invite Councilor Brent Thompson to speak at one of the Historic Commission meetings in order to gain insight on his philosophy of infill development. She is concerned with the parking situation, and feels too many spaces are required for accessory units. Lewis added there was an article in tonight's Tidings regarding the City Council meeting the previous evening. Among the subjects was accessory dwelling units becoming a permitted use rather than a conditional use. He said if this is being proposed, public hearings will precede approval, and it would be a good idea to give input at the public hearing level. Water Street Complex Lewis stated he was concerned with the fact the Site Review approval in 1991 and the submitted plans don't coincide. Knox said he had met with Planning Director John McLaughlin and Senior Planner Bill Molnar regarding these differences. They will be requiring the owners to put back some of the design details that were originally approved. Knox asked the Review Board to make a list of differences and Staff will speak to the owners. 66 North Second Street Skibby reported Joan Hambly met with the Review Board in order to solicit support in saving this house, which is located adjacent to and owned by the Trinity Episcopal Church. Evidently, half the church is in favor of saving the house and the other half would like to see it demolished and replaced, possibly with a gym. Lewis said he had spoken with Marge O'Harra and Joan Hambly about the house. He had also been through the house and found it to be in excellent condition. It does need a foundation,but otherwise, it is in great shape. O'Harra talked with him about using the house for the Southern Oregon Historical Society presence in Ashland. Bailey moved and Cowan seconded to write a letter in support of saving the house. Lewis volunteered to write the letter and speak to members of the church if necessary. The motion was unanimously passed. Ashland Historic Commission Minutes June 5, 1996 Page 5 Orientation/Goal Setting Session The Commission agreed the best date to hold the orientation/goal setting session would be on August 7th, prior to the regular meeting. It should be similar to last year, with a tour in the late afternoon, a 'box" dinner/discussion, then go directly to the meeting. Bailey volunteered her house for the dinner/discussion. ADJOURNMENT There being no further business, it was the unanimous decision of the Commission to adjourn the meeting at 9:35 p.m. Ashland Historic Commission Minutes June 5, 1996 Page 6 City of Ashland PARKS AND RECREATION COMMISSION REGULAR MEETING MINUTES April 29, 1996 ATTENDANCE: Present: Pat Adams, Al Alsing, Bob Bennett, Teri Coppedge, Laurie MacGraw, Director Ken Mickelsen. Carole Wheeldon, Council Liaison. Absent: None I. CALL TO ORDER Chair Coppedge called the meeting to order at 7:00 p.m. at the Senior Building at Hunter Park. 11. ADDITIONS OR DELETIONS TO THE AGENDA By consensus, Commissioners added an item under Old Business concerning a recommendation for land acquisition for the Open Space/Park Land Acquisition Program. III. APPROVAL OF MINUTES A. Regular Meeting - March 11, 1996 Commissioner Adams made a motion to approve the minutes of the March 11, 1996 Regular Meeting as written. Commissioner Alsing seconded. The vote was: 5 yes - 0 no IV. REVIEW OF FINANCES A. Approval of previous month's disbursements As Commissioners had not received the appropriate reports in their meeting packets, Chair Coppedge recommended that approval of March 1996 disbursements be tabled to the May Regular Meeting. By consensus, Commissioners tabled the item to next month's Regular Meeting agenda. V. PUBLIC PARTICIPATION A. Open Forum None VI. OLD BUSINESS A. Proposal to hire coordinator for planning process of N Mountain Park natural area Commissioners reviewed a proposal drafted by Commissioner Coppedge for hiring two coordinators to assist the Commission during the planning process for the natural area of N. Mountain Park. Essentially the concept was for the two coordinators to assist in gathering public input, developing a mission statement and setting specific goals related 1 Regular Meeting - April 29, 1996 Page 2 Ashland Parks and Recreation Commission N. Mountain natural area coordinators - CONTINUED to use and preservation of resources in the area. In discussion of the draft outlining the scope of the project, Commissioners indicated that they would like to have the following incorporated into the proposal: establishing a committee of local resource persons to act as an advisory group including utilizing the report previously prepared for the Commission by Linda Hilligoss, stipulating a minimum of 2 public study sessions, and a timeline which would enable the process to be completed within six months. MOTION Commissioner Bennett made a motion to authorize expenditure of$6,000 to hire Kari Tack and linda Chesney to assist in coordinating the planning process for the natural component of N. Mountain Park as outlined in the draft proposal including the modifications mentioned above. Commissioner Adams seconded. The vote was: 5 yes - 0 no B. N. Mountain Park site plan Fred Binnewies (1009 Oneida Circle) indicated that, as this park would be more of a regional park than a neighborhood park, he would like to have the small play area on the lower portion of the plan enlarged with more convenient access to the general public. Joanne Eggers indicated that she had a process question. Essentially, if the public could not speak after a motion was made, how would they know what needed to be discussed. Chair Coppedge said.that at this point in time no one knew what motion would be made, if any, and, until a motion was made, anything the audience wanted to talk about regarding the plan under discussion was appropriate. Ms. Eggers re-iterated that if the audience know how the Commission might proceed, she felt that public comment would be more to the point. After some general discussion about process, Chair Coppedge said that in order to ensure the broadest opportunity for public input she would adopt the following process for tonight's meeting: that anyone in the audience who would like to comment on the plan do so at this time; that following these comments Commissioners would state in a general manner their opinions and thoughts concerning the proposed plan and how they would like to proceed; and, finally, prior to any motion being made, ask for further comment from the public. Greg Howe (1555 Windsor) speaking on behalf of the Soccer Club said that he had some written, general comments from the Club which were re-iterations of things which had been discussed previously. He said, however, that he did have new comments which he hoped the Commission would forward to the architect. Essentially, he said that with a little tinkering, some of the fields could be enlarged to accommodate adult sports programs as well as youth sports programs. He said that he felt it was important not to "design out" certain uses for the park. Other participants representing various community sports programs (Steve Costella, Julie Reynolds, Terry Adams, Barbara Christiansen, Jim Nagle, Chuck Thacker) also indicated that with some minor modifications to the design that they believed that a couple of the fields could be used by older youth and adults and asked that the 1 Regular Meeting - April 29, 1996 . Page 3 Ashland Parks and RecreationkCommission ti N. Mountain Park site plan - CoNnNUEo Commission present that scenario to the architect. Terry Adams, representing softball interests, read a letter into the record which supported the general plan but reminded the Commission and audience that the athletic organizations had done more than compromise when it came to adjusting its need for space within the park, the athletic community worked very hard to condense its needs for space in order to accommodate other community interests. Overall, everyone expressed support for the conceptual plan and encouraged the Commission to move forward with the next stage. Gary Schrodt (1287 Oak) and Jim Moore (1217 Park) both commended the Comthission for its efforts and for the plan which illustrates that various community interests can work together for the benefit of the whole community. In comments from Commissioners, Commissioner MacGraw said that she appreciated all the public input which has come forth over the last few months as well as the compromises which have been made to come up with the basic plan under discussion this evening. She said that she could support this plan and would recommend that the architect take into consideration some of the alterations audience members had mentioned especially a pull-down to allow a third soccer field if it doesn't impact too heavily on the contour of the land. Commissioner Alsing also said that he could support the plan as a workable compromise of various community interests. He also indicated that he wanted to thank the community for the funding mechanism which enabled the City to purchase these three beautiful pieces of property for park purposes. The alternative would have been several hundred houses. Commissioner Adams said that she felt that compromised was stamped all over the plan and complimented the architect for doing an outstanding job of trying to fit together all the input he had received over the several months that the Commission has taken public comment. She said that she was looking forward to the engineering phase of the project hoping that the plan was not too idealistic. She also stated that during this phase she felt that it was important not to forget parking needs for such a diverse complex which would be receiving regional use. Commissioner Bennett indicated that he supported the basic plan and could support some "tweaking' as mentioned this evening. Commissioner Coppedge said that she would not repeat what the other Commissioners had said because she basically felt the same. She said that having reviewed the written comments from the most recent Study Session she couldn't help but note how one person would want one thing and another person want the polar opposite. It reminded her of just how many different opinions do exist out there in the world. She said that because of the months of work which has gone into the plan under consideration tonight that she believed it was truly a collaborative effort on behalf of the community attempting to find a median ground. Regular Meeting - April 29, 1996 Page 4 Ashland Parks and Recreation Commission N. Mountain Park site plan - CONTINUED Following Commissioners comments, there was brief discussion concerning procedures during the engineering phase and other miscellaneous needs for the site. MOTION Commissioner MacGraw made a motion having two parts: 1) to have the Commission direct the landscape architect to developing preliminary engineering drawings for the athletic portion of the park including fields and parking based on the plan under discussion, and taking into consideration comments made this evening by the audience, and 2) as the engineering process continues, to have all drawing presented at a public meetings so that the interested groups and individuals can follow each stage and have the opportunity to "massage" the plan as it develops. Commissioner Adams seconded. In discussion, Commissioner Adams inquired as to whether or not the architect could develop overlap drawing to illustrate changes. She felt that it was a useful tool to understanding how changes will impact the overall plan. Director Mickelsen indicated that he believed that would be possible. " The vote was: 5 yes - 0 no C. Recommendation concerning land acquisition MOTION Commissioner Alsing made a motion to recommend to the City Council that it authorize the purchase of the 10 acres of property commonly referred to as the Phillips/Cottle property for the Open Space/Park Land Acquisition Program. Commissioner MacGraw seconded. The vote was: 5 yes - 0 no VII. NEW BUSINESS A. Authorization to advertise for bids Director Mickelsen indicated that staff would like authorization to advertise for bids for a weather station, the next component of the Central Irrigation System, and for a truck for the custodial staff. Advertising will start the process but the purchases won't be made until the next budget year. MOTION Commissioner Adams so moved. Commissioner MacGraw seconded. The vote was: 5 yes - 0 no B. Requests for Youth Activities Levy monies Commissioners reviewed staff memorandums concerning the status of the Youth Activities Levy monies and projected expenditures through his fiscal year. They also reviewed a proposal for a new program for one-day activities for youth ages 12 - 15 as well as a request by S.O. Ropes for additional funding. Will Hilligoss, representing S.O. Ropes, and Dave Lewis, an at-risk counselor with the School District were present in the audience to speak to the request for additional funding for students participating in the ropes course. Following a brief presentation Regular Meeting - April 29, 1996 Page 5 Ashland Parks and Recreation Commission Requests for Y.A.L. monies - CONTINUED concerning this year's activities at the course, Mr. Hilligoss indicated that he was requesting an additional $875 so that an additional 35 at-risk students could participate in the course this year. MOTION Following brief discussion, Commissioner Alsing made a motion to approve the expenditure of an additional $875 for the ropes course program. Commissioner Bennett seconded. The vote was: 5 yes - 0 no Commissioners reviewed the staff memorandum and program outline for a one-day activities program which would be sponsored by the Ashland School District, facilitated by the Department, and supported by the Youth Activities Levy. Jill McClelland, Projects Coordinator, who had been working with Sue Parrish, the School District's coordinator for the program, reviewed the outline with Commissioners. MOTION Commissioner Adams made a motion to approve the one-day activities program as outlined for the summer of 1996 to be funded from the Youth Activities Levy authorizing staff to develop modest fees for the activities and to provide a means for scholarships for those who may not otherwise have the means to participate. Commissioner Alsing seconded. The vote was: 5 yes - 0 no VIII. COMMUNICATIONS and STAFF REPORTS None IX. ITEMS FROM COMMISSIONERS None X. UPCOMING MEETING DATE(S) and PROPOSED AGENDA ITEMS Commissioners indicated that they would retain the previously scheduled Study Session date for N. Mountain Park in the event that the architect may have some preliminary engineering drawings ready by that time. The next Regular Meeting was scheduled for Wednesday, May 29, 1996. Items for the agenda include employee negotiations, access to Siskiyou Mountain Park, and a petition regarding the development of a BMX track. XI. ADJOURNMENT With no further business, by consensus, Chair Coppedge adjourned the meeting. Respegtfully submitted, Ann Benedict, Business Manager Ashland Parks and Recreation Department City of Ashland PARKS AND RECREATION COMMISSION REGULAR MEETING MINUTES May 29, 1996 ATTENDANCE: - Present: Pat Adams, Al Alsing, Bob Bennett, Teri Coppedge, Laurie MacGraw, Director Ken Mickelsen. Absent: None I. . CALL TO ORDER Chair Coppedge called the meeting to order at 7:00 p.m. at the Department Office, 340 S. Pioneer Street. II. ADDITIONS OR DELETIONS TO THE AGENDA Duncan Coppedge was present in the audience to make discuss the possibility of establishing a BMX bicycle track in Ashland. The item was placed under Open Forum. III. APPROVAL OF MINUTES A. Regular Meeting - April 29. 1996 Commissioner MacGraw made a motion to approve the minutes of the Regular Meeting of April 29, 1996 as written. Commissioner Bennett seconded. The vote was: 5 yes - 0 no IV. REVIEW OF FINANCES A. Approval of disbursements - March and April 1996 The Commission having reviewed the disbursements reports for March and April, Commissioner Bennett made a motion to approve Payables disbursements checks #12396 through #12528 and #13252 through #13399 in the amount of $443,541.76 and Payroll checks #9241 through #9347 and #12539 through #12643 in the amount of$108,256.52. Commissioner MacGraw seconded. The vote was: 5 yes - 0 no B. Approval of March 31, 1996 Quarterly Financial Statement Commissioners having reviewed the department's Quarterly Financial Statement for March 31, 1996, Commissioner Alsing made a motion to approve the report as presented. Commissioner Adams seconded. The vote was: 5 yes - 0 no Regular Meeting - May 29, 1996 Page 2 Ashland Parks and Recreation Commission V. PUBLIC PARTICIPATION A. Bear Creek Greenway Foundation Wes Reynolds was present in the audience to give the Commission an update on the progress of the Greenway Project and to discuss the possibility of the Commission committing additional monies to the project. Essentially, his request was that the Commission consider committing some Brinkworth monies to "put a capstone effort" on the fund raising drive. After some discussion of the project as a whole, Commissioners focused on the possible use of Brink-worth monies. Mr. Reynolds indicated that he had thought of the Brinkworth monies as a possibility because philosophically they would be in line with the Greenway Foundations goals in that those monies were donated to Ashland's parks by an individual. In response to an inquiry by Commissioners, Director Mickelsen reported that currently there was approximately $60,000 in Brinkworth but that $45,000 had been temporarily committed to the ice skating rink project and not currently available to the Commission. In discussion, Commissioners Alsing and Adams indicated that they could support the concept of the Commission possibly contributing additional monies to the Greenway Project but that they were reticent to commit Brinkworth monies. Although the Greenway Project did meet the Commission's general policy for using Brinkworth monies as matching,funds for community projects, it did not meet the general policy for only using those funds when the Park Tax levy could not be used. Other Commissioners concurred indicating that they were strongly supportive of the Greenway Project's success and would take Mr. Reynolds suggestion for additional monies to'"capstone" the fund raising drive under consideration. Mr. Reynolds thanked the Commission for its time saying that he appreciated the Commission's commitment.to the Greenway Project and its willingness explore the possibility of additional funding from some source if necessary. B. Open Forum Duncan Coppedge was present in the audience to explore the Commission's willingness to consider establishing a BMX bicycle track somewhere in Ashland's park system. He said that he felt that it would be a popular facility which Ashland's young people would greatly appreciate. He said that although there are lots of BMX bikes and mountain bikes around, currently there wasn't anyplace in Ashland where people can use them properly. He said that he had some petitions out to test interest and that a local business had expressed some interest in helping to get the project off the ground if the Commission would consider the idea. In discussion of the idea with Commissioners, Mr. Coppedge said that "some people" currently use the bike path and drainage ditch just up from the Walker Avenue on Siskiyou Boulevard. He also indicated that an area about half the size of a football field would be suitable and that, in talking with Director Mickelsen, it appeared that an area on the Greenway near the sewage treatment plant would be suitable. He also indicated that he felt the facility would be attractive for a wide range of ages -- from young people just learning to ride to adults. Regular Meeting -.May 29, 1996 Page 3 Ashland Parks and Recreation Commission Open Forum - continued Following the discussion, Commissioners indicated that the concept of providing a BMX facility had been considered from time to time but had not been explored thoroughly. Commissioners indicated that they would be willing to consider Mr. Coppedge's proposal and asked whether or not he would be willing to gather some additional information to assist the Commission in making a decision. He indicated that he would. Among the things that Commissioners said they would need to know is, if the facility were placed near the sewage treatment plant, how the adjacent neighbors would feel. Also, if there were a group of interested persons or local businesses who had some special knowledge of how such a facility could be designed could work with him on a tentative design so that Commissioners could better visualize the concept and how it would fit into the area. Commissioners indicated that at this point in time the overall design for Ashland's Greenway park land was still in a state of flux and that, if a BMX track were to be included in the overall plan, now was the time to investigate the possibility. Although making no commitment, they encouraged Mr. Coppedge to pursue his idea. VI. OLD BUSINESS A. Siskivou Mountain Park access In preparation for a discussion on public access routes to Siskiyou Mountain Park, Department Forester Jeff McFarland had prepared a map illustrating the park's various public entry routes. Outlined on the map-were access points which were legally deeded for both public access to the trails system and for maintenance purposes. At this point in time, there are only two legal access points to the trail system; one off the Loop Road and one off Park Street. Also indicated on the map were those points where private property owners are informally allowing access at this time but to which the public has no right. Director Mickelsen generally discussed the working relationship between the Department and adjacent private property owners as to access, particularly for maintenance purposes, and for the possibility of gaining official public access at some time in the future. After discussing several items, Commissioners indicated that they believed that it was important to secure additional public access along the already existing trail system. VII. NEW BUSINESS A. 1996-97 Employee Negotiations MOTION Referring to discussion in Executive Session, Commissioner Adams made a motion to adopt the following salary and benefits adjustments for fiscal year 1996-97: a 3% salary increase beginning July 1, 1996 and a 1/2% increase beginning January 1, 1997 for all regular department employees; an adjustment in life insurance benefits to $20,000 for all employees eligible for the benefit; and the option of merit pay at the discretion of the Director. Commissioner MacGraw seconded. The vote was: 5 yes - 0 no Regular Meeting - May 29, 1996 Page 4 Ashland Parks and Recreation Commission VIII. COMMUNICATIONS and STAFF REPORTS A. Policy on golf course rental Commissioners reviewed a memorandum outlining a request that the Department had received for rental of the golf course for an all-day marathon in September to raise money for the Children's Miracle Network. As the Commission had not yet set a policy regarding rental of the facility for private events which would exclude general public use for an entire day, the item was brought to the Commission. Director Mickelsen reported that presently the only time the course is closed to the general public all day is for the Pro-Am Tournament sponsored by Mr. Haney, the course Pro. He said that both he and Mr. Haney were generally supportive of the concept provided that a relatively conservative policy was set, and, would recommend that if the Commission chose to allow private rentals that it charge a fee substantially higher than the amount which would normally be generated in course fees for a day. Commissioners discussed the pro's and con's for establishing such a policy. Essentially, the positive elements would be generating additional revenue for the course and providing a venue for a wide variety of golfers who might not be familiar with Oak Knoll to know what it has to offer. On the negative side, it would require denying use of the municipal facility to the general public for a day, in particular, to those individuals who had purchased annual or monthly passes. MOTION Following discussion, Commissioner Alsing made the following motion: Oak Knoll Golf Course may be rented by non-profit, tax exempt organizations for a one-day event on a first- come basis a maximum of two times per calendar year in addition to the Pro-Am event sponsored by the course Pro with only one event occurring in any calendar month including the Pro-Am tournament and excluding weekends and holidays for a fee to be determined by the Department Director and course Pro. Commissioner Adams seconded. The vote was: 5 yes - 0 no IX. ITEMS FROM COMMISSIONERS Commissioner Alsing indicated that he had observed a lot of dogs at Garden Way Park recently. Following discussion, staff indicated that it would ask Park Patrol to put added emphasis on Garden Way Park and would add a couple of signs at key entry points. X. UPCOMING MEETING DATES and PROPOSED AGENDA ITEMS The next Regular Meeting was set for Monday, June 17, 1996 at 7:00 p.m. at the Department Office. A tentative Study Session on the natural component of N. Mountain Park was set for July 11, 1996 at the Hunter Park Building. XI. ADJOURNMENT By consensus, with no further business, Chair Coppedge adjourned the meeting. Respectfully submitted, L�-dJ Ann Benedict, Business Manager Ashland Parks and Recreation Department . 0* AS City of Departn-ient 017 Community Developti-ient 1311ildhig Divisioll shlandi M Y Rgpo r July, 1996 .. ........... R. LONG RANGE PLANNING PROJECTS Planning Division to present the results of the planning effort, in- ® M cluding the four-day charrette process funded IRANSKU by the Department of Land Conservation and Development - Transportation and Growth The fist draft of the formal "proof' document Management program. The results of the re- has been prepared, and is scheduled for review view were very encouraging, with the Plan- by TPAC on June 28, 1996. The proof includes ning Commission supporting the plans put for- full graphics, photographs, and final text lay- ward. Staff is preparing the necessary ordinance out for the document. After TPAC's review, a amendments and supporting documents to bring schedule will be established for public hear- this forward for formal public hearings. These ings and adoption. Staff is hoping for final adop- are scheduled to begin, with the first hearing tion by the end of August. tentatively scheduled before the Planning Com- mission on August 13, 1996. HISTORIC ORDINANCE LCDC held a hearing in Ashland on April 1 ........... regarding the new Goal 5 rules. The final de- [7 cision of the Commission has not come down yet, but from our discussions with DLCD's staff NeighborhooFl it appears that we will not be able to imple- ment our Historic Ordinance as written. We will likely need to make amendments regard- The Planning Commission and City Council ing the need to allow "owner consent' to his- reviewed the Strawberry/Westwood Neighbor- toric designation. Staff is working with the City hood Plan at sessions on May 28 and June 25. Attorney on ensuring our ordinance complies During that time, two site visits were held as with the new state requirements,as well as pro- well, allowing decision makers an opportunity viding additional protections for our Historic to visit the area and get a feel for the physical District. environment. As these study sessions are held, the issues are becoming clearer, and Staff is 14d H4wa,zl�:i.. Nez� preparing additional information to respond to issues raised. It is not certain when the next pb-f- study session will be held, but Staff has tenta- tively scheduled a portion of the August study Staff has held a study session with the Planning session (Aug. 27) for further discussion. Commission and North Mountain neighborhood Deparment of CommutdtyDtyelopment Monthly Report HILLSIDE DEVELOPMENT building downtown, located between the OSFA offices and Macaroni's restaurant. The proposal The Planning Staff has prepared the first draft of involves adding the floors to accommodate the new Hillside Development ordinance, uti- additional retail, office, and apartment units. lizing the information generated by several public meetings and subcommittee meetings. CONSERVATION DIVISION Staff has attempted to address the issues in a The Conservation Division has been gearing comprehensive manner within the current up to start a new program with incentives for framework of our Physical and Environmen- the use of solar energy in homes. The Staff tal Constraints Ordinance. The Citizens for attended training sessions in Eugenetogetthem Hillside Standards and the Friends of Ash- up to speed on the most current information in land, who have been coordinating the citi- the field. zen involvement portion of this process, will be holding a meeting to review the draft on The division, in conjunction with the Conser- July 8, at 7:30 pm at the Community Center. vation Commission, will be sponsoring an en- The Planning Commission is scheduled to try in the Fourth of July parade, spotlighting the review the amendments at their July 30 study city's widespread efforts at resource conserva- session. tion. The new electric truck will be utilized, along with additional entries representing wa- Annexation Criteria / Vacant Lands ter and energy conservation, recycling, and all other facets addressed by the Commission. Staff has prepared a draft for new annexation criteria, addressing the concerns raised by the City Council. These have been developed in BUILDING DIVISION conjunction with the Housing Commission The Building Division is pleased to announce and the Transportation Planning Advisory the addition of Rick Hackstock to our inspector Committee. The Planning Commission held team. Rick is our new plumbing inspector, a study session to review these new criteria coming to Ashland from Cave Junction where on June 11, and supported the amendments, he ran his own plumbing firm for many years. with some recommended changes. Staff is Rick is a welcome addition to our Community meeting with the City Attorney to review the Development team. final language. The formal hearing process for these amendments is scheduled to begin Customer Oriented Building Division a the Planning Commission on August 13, The Ashland Building Division has provided 1996. The vacant lands inventory for the area educational programs for the local development within the city limits was completed earlier community for the past three years. Thesehave with the results presented at the January Plan- included Historic Building Retrofit, Residential ning Commission study session. Energy Code, ADA, and most recently, Seis- mic Connectors. The programs have been well CURRENT PLANNING received and have allowed builders to "Get In Current planning continues at the expected rate, Front"of regulation rather than read to it. Along with a good mixture of residential and com- these lines,the Division sponsored a workshop . mercial projects being proposed. One of the on June 11 on preparing the energy calcula- more interesting projects scheduled for the July tions necessary for a building permit applica- Planning Commission agenda involves the ad- tion, including light density calculations. The dition of two stories to the former"Mai I Tribune" workshop was well received by the local build- ing community. Deparment of Community Development Monthly Report 1 June 28, 1996 M E M O R A N D U M TO: Honorable Mayor & City Council FROM: Brian L. Almquist, City Administrator SUBJECT: Monthly Report - June 1996 The following is a report of my principal activities for the past month and a status report on the various City projects, and Council goals and notes to staff for 1995-96 and 1996-97. I. PRINCIPAL ACTIVITIES: 1. Met with County Administrator Raymond and Medford City Manager Anderson to discuss County services in light of defeat of tax base and other issues of common concern. 2. Attended meeting in Portland with 9 other municipal, PUD and Co-op utilities to discuss formation of buying group for wholesale power purchases after 2001. 3. Met with representative of Pacificorp to discuss wholesale power purchase option for 10% of our electric load. 4. Met with Chamber President Bob Rasmussen and Executive Director Slattery to discuss SDC's, Fourth of July, Festival of Lights, and other issues. 5. Participated in conference call with consultant Tom Davis of Montgomery Engineering and former PW Director Al Alsing to discuss Sluicing Alternatives Committee report. 6. Met with Councilor Wheeldon to discuss status os arterial Street fund report and proposed changes to LID policies. 7. Had lunch with Hospital Administrator Watson and consultant Jim Whitman to discuss final draft of Definitive agreement and Lease on hospital restructuring. 8. Met with new Tidings reporter Daymon Fouts to provide update on current City issues. 1 f 9. Had coffee with Councilors Reid, Wheeldon and Hauck regarding various city issues. 10. Participated as interview panelist for selection of new Utility Supervisor for the City of Grants Pass. 11. Met with Mac and developer Bob Sullivan and his wife to discuss the paving of Sheridan, Schofield and Monte Vista streets by the LID process. 12. Met with Pam Hewitt from Springfield Utility Board, along with Jill Turner, Pete Lovrovich and Dick W. to develop proposal to BPA for surplus power purchase. 13. Attended meeting of Guanajuato Sister City Committee to develop plans for our visitors over July 4th. 14. Attended monthly Chamber of Commerce Board meeting. 15. Met with Councilors Wheeldon, Hagen and Laws along with city staff to discuss progress on modifications to LID policies and options for developing an arterial street fund. 16. Had orientation meeting with our new PW Director Susan W-B regarding projects and issues of the department. 17. Hosted reception for Susan W-B with supervisory staff of PW department. 18. Had coffee with Councilors Hagen and Thompson to discuss various city issues. 19 . Met with Dick w. , and Jane Cummins of League of Oregon Cities staff to review energy issues which will be surfacing in the 1997 State Legislature. 20. Attended monthly board of directors meeting of the Rogue Valley Civic League. 21. Met with Our BPA account rep Al Perez and his division head Rick Itami and successfully negotiated surplus purchase agreement to buy 10% of our power needs at 14.5 mills (our PF rate for the remaining 90% is 26.2 mills) . 22 . Participated in presenting draft Capital Improvement Plan to Council at monthly study session. 23. Toured new Water Filtration Plant. 24 . Had coffee with Councilors Hagen and Wheeldon regarding various city issues. . 2 25. Had coffee with Councilor Laws regarding SDC committee recommendations. 26. Attended meeting on Siskiyou Blvd. reconstruction bikeway project. 27. Participated in monthly RVTV "Town Hall" program with Mayor Golden and Councilor Hauck. 28. Attended meeting in Portland to discuss the regional review of BPA and its potential effect on small utilities. 29. Attended "Power for people-not for profit" seminar by NWPPA in our council chambers to educate employees about our electric utility and its benefits. 30. Met with ice rink sponsor Bow Selzer to develop engineering plans for reconstruction of Nutley parking lot. 31. Met with Eileen Dunn of Ashland Teen Center regarding efforts of their site selection committee. 32. Attended retirement party for police officer Dick Chambers who is retiring with 25 years of service. STATUS OF VARIOUS CITY PROJECTS: 1. Open Space Program. Our revenue stream is now fully committed until 1999 and any purchase would need to have principal payments delayed until then. 2. Capital Improvement Plan. A study session was held on June 19 to present the preliminary draft of the plan for Council review. We will have to await a Council decision on SDC fee levels before presenting the official draft report-probably in late September or early October. 3. Indiana/Siskivou Realignment. The preliminary design has been agreed to by the three parties. all three parties have now approved the contract. At a meeting with college and state officials, it was agreed that city electric crews might be used to relocate some of the signals and thereby allow the project to be completed within budget this summer. 4. Water Filtration Plant Upgrade. Construction is now complete. Dedication ceremonies will be scheduled for late August. 5. WWTP Upgrade/Wetlands Demonstration Proiect. The contract for the demonstration Wetlands/soil treatment was awarded at the June 3 meeting. DEQ has approved our schedule and 3 RFP is being drafted for the first phase-the upgrade of the existing plant. III. STATUS OF 1995-96 COUNCIL GOALS: 1. Prepare plan of options for reduction of dependence on electric utility revenues. New developments at BPA and falling power prices make this issue of lesser priority. BPA's final rates will result in a 13% drop in our priority firm (PF) rate. In addition, we have successfully negotiated a surplus power purchase which has the potential of saving up to an additional $800, 000 over the next five years. With 5-year rate stability, the General Fund should likewise remain stable. 2. Resolve office building/space needs issue. Barbara Allen approached the Hillah leadership with an offer to purchase the property and they have submitted a counter offer. I have since written three letters to Potentate Ron Crouse requesting a meeting to try to reach agreement, but have received no response. The Teen Center site selection committee has also approached the Temple about a purchase and they appear unwilling to compromise. 3. Develop and implement a citizen/government communication program which includes citizen input. The Communications Committee which includes citizen representatives and two Council members has been meeting regularly to develop an ongoing program for citizen input and information sharing. Three public input sessions have been held, and they hope to complete their written report to the Council soon. IV. 1996-97 COUNCIL GOALS: 1. Encourage alternative transportation modes through such means as: a. Encouraging streetscape improvements that enhance walkability and code enforcement to remove barriers (dead trees, tall hedges, etc. ) b Completing negotiations for bicycle access from Jackson Road to Crowson Road along the railroad tracks. c Exploring development of a transportation coordinator position. We are currently recruiting for a Code Enforcement officer who will be responsible for barrier removal on sidewalks, easements, etc. 2 . Assist in siting a Teen Center. The CBDG subcommittee and full Budget Committee have approved an allocation to Youthworks for a total of $250, 000. This will help facilitate 4 the purchase of the Hillah Temple which can be used on an interim basis by Youthworks. (also see III 2. above) 3 . Reexamine growth management Policies as they affect density transportation and city services. 4 . Resolve office building/space needs issue. As mentioned above, we are still trying to arrange a meeting to discuss a compromise offer on the purchase of the Hillah Temple. (also see III 2. above) NOTES TO STAFF 1995-96: 1. Following TPAC adoption of the transportation plan, Staff is to cost out the various "traffic calming" recommendations and to report to the Council. (The draft TPAC plan is now available and should be going to hearing before the Planning Commission soon) . 2 . Staff to continue to refine Management Compensation Study and present to Council prior to 1996-97 salary recommendations. (the City Administrator will submit an updated salary survey and recommendations to the Council at its July 2 meeting) NOTES TO STAFF 1996-97: 1. Planning Department to consider CUP criteria when Railroad District neighborhood plan is reviewed. 2. The City Recorder will video tape and make Council Meetings to interested members of the public. Video tapes will be available for one year. (Underway) 3 . Administration will continue to explore purchase of land for a Transportation Center that ensures the option for a future rail link. (Spoke again with Paul Comstock who owns land East of Oak Street Tank. He is now not interested in an equity trade due to the fact that he has been unable to locate a larger site at an affordable price. I also spoke with Oak Street Tank owner Gene Morris who has an interest in moving his business, but who has also been unable to find suitable land in town) 4 . Administration will work with the School District and RVTD to develop a bus route to E. Main and Walker that serves the Pacific NW Museum of Natural History. (Councilors Laws and Hauck met with RVTD to discuss options. Cost of route is now being evaluated) 5. Police Dept. to consider extending bicycle patrol through the Railroad District. 5 i 6. City Administrator to recontact Vogels about viability of purchase. (I gave the Council a memo at the June 18 meeting indicating that the Vogel's are interested, but don't want to be contacted again until after January 1st) 7. Councilor Hauck will study and report back to Council with recommendations for the City's role in economic development. Possibly use SOSC interns to assist. 8. Computer services will evaluate, as part of its on-going assessment, City needs for new technology and present to Council through Administration. Councilor Hauck will continue to review and present broader community needs to Council for consideration. Possibly use SOSC interns to assist. rian L. Almquist City Administrato BA:ba 6 G4EG% June 19, 1996 �!1 D: Mayor and Members of the City Council ram: Paula C. Brown, Wastewater Treatment Plant Coordinator �$AjPtt.- WASTEWATER TREATMENT PLANT - FACILITIES PLAN APPROVAL AND UPDATE Attached is a copy of the letter we received from the Department of Environmental Quality(DEQ)Ong their conditional approval of our Facilities Plan. We are there! After many long years of discussions, decision making,and negotiations with DEQ,we are now able to move forward with our treatment plant improvements and the demonstration wetlands system analysis. Thank you all for your efforts to keep this moving and to provide the necessary direction. There are still a few things up in the air as indicated in DEQ's letter. We do not have definitive information on the summer discharge limits for Biological Oxygen Demand (BOD), ammonia, and phosphorous due to the inconsistencies with the waste load allocations(WL.As)and the total maximum daily loads(TMDLs)placed on Bear Creel. We will be working very closely with DEQ over the next several months as our permit is drafted. This will be orie more hurdle to clear as we work on partnering with DEQ. 'Ibis will become an issue should we decide to discharge to Bear Creek in the summer, in lieu of, or in combination with, spray irrigation. We have coordinated the Facilities Plan schedule and should have no problems meeting the final schedule as presented in DEQ's letter. This will enable us to evaluate the demonstration wetlands project for two seasons and gain valuable data to assess fiuther long term wetlands capabilities. The date to watch is the December 31, 2000, date which has been established as our full compliance date. This coincides with completion of Phase 2 improvements at the plant(primarily to permit conditions)and a final decision and implementation of a larger scale wetlands should that prove to be viable for long term use. I am planning to have the Request for Proposals out for bid on Phase 1 plant improvements by the end of the month, and have a consultant selected by the end of July (or shortly thereafter). This will give us plenty of time to complete design and begin Phase 1 Construction by October 1997. The Demonstration Wetlands Project contract has been sent to Cascade Earth Sciences (CES) for their signature and execution. It is expected that they will start some of the education and community outreach portions soon, and will look at the need for early plant establishment. I do not expect to see any "on the ground"construction movements until the end of the year(December or January). I still need to negotiate final agreements with the Parks Commission. We are planning to meet with adjacent land owners in July to discuss the spray irrigation option and gain an understanding with our new neighbors. I will let you know of the date. --Oi6i6n DEPARTMENT OF June 7, 1996 EN\ 1RONMENTAL QUALITY . Ms. Paula Brown, PE INTgTERN REGION Wastewater Treatment Plant Coordinator City of Ashland 20 East Main Street Ashland, OR 97520 RE: Conditional Approval of Wastewater Facilities Plan File No. 3780 WQ- Jackson County Dear Paula: On May 20, 1996, the Department received addenda to the City of Ashland September 1995 Wastewater Facilities Plan. With the addition of this addenda and the addenda received on March 29, 1996, the Facilities Plan is approved subject to the following conditions: CONDITIONS OF APPROVAL 1) The March 29, 1996 and May 20, 1996 addenda will be incorporated into the final facilities plan. Three complete sets of addenda will be submitted to the Department by August 1, 1996. 2) Some confusion was expressed about the summertime standards and permit limits for nutrients and during the review some inconsistencies in the September 1990 Total Maximum Daily Load (TMDL) waste load allocations (WLAs) were discovered. The Western Region's TMDL specialist is reviewing these inconsistencies and reevaluating the TMDL WLAs in conjunction with preparing a draft NPDES permit for the City. Because'of the confusion and inaccuracies about the summertime limits, some of the information in the facilities plan on this subject may not be entirely accurate. We expect to have these issues resolved and a draft permit for applicant review to the City by August 1996. However, because the City has chosen to spray irrigate in the summer, the summertime TMDL WLAs do not effect the facilities plan. Should the City wish to discharge to Bear Creek during the summer, the facilities plan may need to be modified to provide plans for a facility that would be able to meet limits set in the NPDES permit. 3) The revised standards for instreatn temperature require that new or expanding facilities not create a temperature increase greater than 0.25° C in 201 IV Main, Suite 2-1) Medford,OR 97501 streams and during times that are Water Quality Limited for temperature. The (503) 776-6010 FAX (503) 776-6262 DEQi SIYR 103 City of Ashland June 3, 1996 Page 2 facilities plan does not include a estimation of the projected increase in temperature for a summer discharge. Bear Creek is proposed to be listed as Water Quality Limited for temperature during the summer. However, the current plan does not contemplate a summer discharge. Should the Cin, wish to discharge to Bear Creek during the summer, the Facilities Plan will need to be modified to show the an estimated temperature increase in Bear Creek due to the expansion and provide a plans for reducing the temperature impact. 4) Paragraph 14.C. of Mutual Agreement and Order No. WQMW-WR-94-325 (MAO) requires the City to conmience with the schedule in the Facilities Plan. The schedule provided in the May 20, 1996 submittal is acceptable. However, for enforcement purposes, the City shall comply with the following submittal dates: a) July 1, 1996 - Submit preliminary spray irrigation system designs to DEQ. b) May 30, 1997 - Submit Phase 190% engineering plans to DEQ. c) October 1, 1997 - Submit signed Phase I construction agreements to DEQ. d) December 31, 1998 - Phase I improvements are operational. e) March 30, 1999 - Submit Phase 1190% engineering plans to DEQ. f) October 1, 1999 - Submit signed Phase II construction agreements to DEQ. g) October 1, 1999 - Submit spray irrigation system 90% engineering plans to DEQ. h) December 31, 2000 - All facilities are operational and in compliance with NPDES permit limits. Failure to comply with this schedule will be considered a violation of paragraph 14.0 of the MAO and subject to the penalties provisions of paragraph 14.D. of the MAO. This schedule allows for a 60 day Department review after submittal of items b, e, and g above. 5) Phase 1 improvements in the facilities plan must include biosolids management upgrades. This must include, but not necessarily limited to, elimination of cosettling of the secondary biosolids with the pritnary biosolids. 6) This facilities plan has not been reviewed for compliance with the State Revolving Fund (SRF) requirements. There was some confusion about whether the City would be using SRF funds for this project. We have recently learned that the City does intend to use SRF funding for some portions of the project. Jaime Isaza is the SRF Project Officer for this project and will review the Facilities Plan as time permits. Some modifications to the Facilities Plan may be required as a result of this review. Please contact Jaime at (541) 686-7838 x. 233 for further details. Lastly, my February 8, 1996 letter to you contained a misstatement. Throughout the letter I refer to the TMDL WLAs as final documents and imply that the design engineer should be able to design a treatment plant based on these documents. I have only recently learned that these WLAs are not final documents and were meant only as guidance in preparing the City of Ashland June 3, 1996 Page 3 NPDES permit. Once issued, the NPDES permit is the document that will set compliance limits. I apologize for any inconvenience that this confusion may have caused the City. We appreciate the city's initiative in developing this excellent and well-written facilities plan. We look forward to working with you as the plan elements take shape in future years. If you have any questions, please call me at (503) 776-6010 ext. 230. Sincerely, onathan asik, P� Environmental Engineer cc: Steve Greenwood, DEQ Western Region Administrator, Eugene John Holroyd, Brown & Caldwell, 1025 Willamette Street Ste 300, Eugene, OR 97401-3199 Jaime Isaza, SRF Project Officer, DEQ Eugene Office Water Quality Division, Portland DEQ Engineers Medford Files CITY OF ASHLAND - CITY HALL ASHLAND,OREGON 97520 telephone(code 503)182-3211 Office of the City Recorder/Treasurer June 19 , 1996 TO: Mayor and Council FROM: Barbara Christensen, City Recorder/Treasurer SUBJECT: Liquor License Application Application has been received from Cheryl M. Wolohan dba\Rogue River Pizza, Inc. (Roundtable Pizza) for a LIQUOR license for an ESTABLISHMENT at 2321 Ashland Street #A, Ashland. OLCC has completed the necessary background investigation and approval of this application is recommended. Barbara-,Christensen, City Recorder CITY OF ASHLAND ;- T CITY HALL ASHLAND,OREGON 97520 telephone(code 503)482-3211 Office of the city Recorder/Treasurer June 25, 1996 TO: Mayor and Council FROM: Barbara Christensen, City Recorder/Treasurer SUBJECT: Liquor License Application Application has been received from Quinn Courtright dba\Quinz LLC, formerly known as Rebel's French Country Restaurant for a LIQUOR license for an ESTABLISHMENT at 29 N Main Street, Ashland. OLCC has completed the necessary background investigation and approval of this application is recommended. Barbara Christensen, City Recorder C I T Y O F A S H L A N D - `^, C I T Y H A L L ASHLAND,OREGON 97520 telephone(Oode 503)482-3211 Office of the City Recorder/Treasurer June 26, 1996 TO: Mayor and Council FROM: f p�arbara Christensen, City Recorder/Treasurer SUBJECT: ll Liquor License Application Application has been received from Emil Glenn McMillian Jr. dba\Beasy's on the Creek for a LIQUOR license for an ESTABLISHMENT at 51 Water Street Suite 222, Ashland. OLCC has completed the necessary background investigation and approval of this application is recommended. 0-- City ofAshland OFFICE OF THE MAYOR 20 E. Main Street Ashland, OR 97520 CATHY GOLDEN MAYOR (505)482-3211 July 2, 1996 TO: City Council FROM: Mayor Golden RE: Appointment to Bicycle Commission Confirmation is requested to appoint Austin Murphy to the vacant position on the Bicycle Commission with a term expiring April 1999. The vacancy was created by the resignation of Keough Noyes. Austin was not selected when he applied in September 1995 and has expressed an interest in being appointed at this time. The advertisement for applicants during the reappointment/appointment process did not "yield any applicants for this Commission. (r„PLm—) Attachment 860 Oak st. Ashland, Or. 97520 58`= 82=5701 ._ ?` September 11, 1995 Mayor Cathy Golden City Hall 20 East Main St. Ashland OR. 97520 re: Bicycle commission vacancy Dear Mayor Golden, I am very interested in being on the bicycle commission. I have lived in Ashland for four years now and would like to return something to this community. The bicycle commission seems to be an ideal way for me to do this. Bicycles have been my mode of transport and recreation for ten years. I am eager to find out more about local government and town planning with respect to the bicycle. I would be very happy to give what I can from my extensive experience as a cyclist in smaller towns and bigger cities, both in Europe and North America Yours sincerely Austin Murphy RESUME Austin Murphy 860 Oak St. Ashland, OR, 97520 (503) 482 5701 PERSONAL Birth Date: June 16th 1965 Nationality: Canadian, British, American Green Card Marital Status: Married Health: Excellent Bilingual: English, French. EDUCATION B.Sc. Mathematics -Southern Oregon State College M.A. Honours Social Anthropology - St. Andrews University, Scotland WORK HISTORY Cycle Sport, Ashland, OR. USA. April 1995 - present. Mechanic and sales person. Rydex Industries. Vancouver, B.C. Canada. August 1990 - January 1991. Computer programmer. Benndorf Versta. Vancouver, B.C. Canada. April 1990 - August 1990. Computer programmer. The First National Bank of Boston. London U.K. December 1988 - January 1990. Computer programmer. Cap Industry. London U.K. June 1988 - December 1988. Computer trainee. �y OF ASN('y^ City of Ashland OFFICE OF THE MAYOR 20 E. Main Street Ashland, OR 97520 OREGOd ,. CATHY GOLDEN RMYOR (503)4823211 July 2, 1996 TO: City Council FROM: Mayor Golden RE: Appointment to Bicycle Commission Confirmation is requested to appoint Austin Murphy to the vacant position on the Bicycle Commission with a term expiring April 1999. The vacancy was created by the resignation of Keough Noyes. Austin was not selected when he applied in September 1995 and has expressed an interest in being appointed at this time. The advertisement for applicants during the reappointment/appointment process did not yield any applicants for this Commission. Attachment 860 Oak st. Ashland, Or. 97520 50$482=5701 September 11, 1995 Mayor Cathy Golden City Hall 20 East Main St. Ashland OR. 97520 re: Bicycle commission vacancy Dear Mayor Golden, I am very interested in being on the bicycle commission. I have lived in Ashland for four years now and would like to return something to this community. The bicycle commission seems to be an ideal way for me to do this. Bicycles have been my mode of transport and recreation for ten years. I am eager to find out more about local government and town planning with respect to the bicycle. I would be very happy to give what I can from my extensive experience as a cyclist in smaller towns and bigger cities, both in Europe and North America Yours sincerely Austin Murphy RESUME Austin Murphy 860 Oak St. Ashland, OR, 97520 (503) 482 5701 PERSONAL Birth Date: June 16th 1965 Nationality: Canadian, British, American Green Card Marital Status: Married Health: Excellent Bilingual: English, French. EDUCATION B.Sc. Mathematics -Southern Oregon State College M.A. Honours Social Anthropology - St. Andrews University, Scotland WORK HISTORY Cycle Sport, Ashland, OR. USA. April 1995 - present. Mechanic and sales person. Rydex Industries. Vancouver, B.C. Canada. August 1990 - January 1991. Computer programmer. Benndorf Versta. Vancouver, B.C. Canada. April 1990 - August 1990. Computer programmer. The First National Bank of Boston. London U.K. December 1988 - January 1990. Computer programmer. Cap Industry. London U.K. June 1988 - December 1988. Computer trainee. �+pF tiFN,`°•.,.�' City of Ashland OFFICE Of THE MAYOR 20 E. Maln Street Ashland, OR 97520 . GRFGG�,• CATHY GOLDEN MAYOR (503)482-5211 July 2, 1996 TO: City Council FROM: Mayor Golden RE: Appointment to Bicycle Commission Confirmation is requested to appoint Austin Murphy to the vacant position on the Bicycle Commission with a term expiring April 1999. The vacancy was created by the resignation of Keough Noyes. Austin was not selected when he applied in September 1995 and has expressed an interest in being appointed at this time. The advertisement for applicants during the reappointment/appointment process did not yield any applicants for this Commission. Attachment r. r'` 860 Oak st. Ashland, Or. 97520 5491482m5701 - September 11, 1995 Mayor Cathy Golden City Hall 20 East Main St. Ashland OR. 97520 re: Bicycle commission vacancy Dear Mayor Golden, I am very interested in being on the bicycle commission. I have lived in Ashland for four years now and would like to return something to this community. The bicycle commission seems to be an ideal way for me to do this. Bicycles have been my mode of transport and recreation for ten years. I am eager to find out more about local government and town planning with respect to the bicycle. I would be very happy to give what I can from my extensive experience as a cyclist in smaller towns and bigger cities, both in Europe and North America Yours sincerely Austin Murphy A t' RESUME Austin Murphy 860 Oak St. Ashland, OR, 97520 (503) 482 5701 PERSONAL Birth Date: June 16th 1965 Nationality: Canadian, British, American Green Card Marital Status: Married Health: Excellent Bilingual: English, French. EDUCATION B.Sc. Mathematics -Southern Oregon State College M.A. Honours Social Anthropology - St. Andrews University, Scotland WORK HISTORY Cycle Sport, Ashland, OR. USA. April 1995 - present. Mechanic and sales person. Rydex Industries. Vancouver, B.C. Canada. August 1990 - January 1991. Computer programmer. Benndorf Versta. Vancouver, B.C. Canada. April 1990 - August 1990. Computer programmer. The First National Bank of Boston. London U.K. December 1988 - January 1990. Computer programmer. Cap Industry. London U.K. June 1988 - December 1988. Computer trainee. e`y of City of Ashland OFFICE OF THE MAYOR 20 E. Main Street Ashland, OR 97520 �*EGO.,.,' CAPIY GOLDEN MAYOR (503)482-5211 July 2, 1996 TO: City Council FROM: Mayor Golden RE: Appointment to Bicycle Commission Confirmation is requested to appoint Austin Murphy to the vacant position on the Bicycle Commission with a term expiring April 1999. The vacancy was created by the resignation of Keough Noyes. Austin was not selected when he applied in September 1995 and has expressed an interest in being appointed at this time. The advertisement for applicants during the reappointment/appointment process did not yield any applicants for this Commission. (r:appLman) Attachment iM 860 Oak st. Ashland, Or. 97520 531482-5701 . September 11, 1995 Mayor Cathy Golden City Hall 20 East Main St. Ashland OR. 97520 re: Bicycle commission vacancy Dear Mayor Golden, I am very interested in being on the bicycle commission. I have lived in Ashland for four years now and would like to return something to this community. The bicycle commission seems to be an ideal way for me to do this. Bicycles have been my mode of transport and recreation for ten years. I am eager to find out more about local government and town planning with respect to the bicycle. I would be very happy to give what I can from my extensive experience as a cyclist in smaller towns and bigger cities, both in Europe and North America Yours sincerely Austin Murphy r.- RESUME Austin Murphy 860 Oak St. Ashland, OR, 97520 (503) 482 5701 PERSONAL Birth Date: June 16th 1965 Nationality: Canadian, British, American Green Card Marital Status: Married Health: Excellent Bilingual: English, French. EDUCATION B.Sc. Mathematics -Southern Oregon State College M.A. Honours Social Anthropology - St. Andrews University, Scotland WORK HISTORY Cycle Sport, Ashland, OR. USA. April 1995 - present. Mechanic and sales person. Rydex Industries. Vancouver, B.C. Canada. August 1990 - January 1991. Computer programmer. Benndorf Versta. Vancouver, B.C. Canada. April 1990 - August 1990. Computer programmer. The First National Bank of Boston. London U.K. December 1988 - January 1990. Computer programmer. Cap Industry. London U.K. June 1988 - December 1988. Computer trainee. Of EN O City of Ashland OFFICE Of THE MAYOR 20 E. Maln Street Ashland, OR 97520 �REG0�, CATHY GOLDEN H YOtt (503)482-3211 July 2, 1996 TO: City Council FROM: Mayor Golden RE: Appointment to Bicycle Commission Confirmation is requested to appoint Austin Murphy to the vacant position on the Bicycle Commission with a term expiring April 1999. The vacancy was created by the resignation of Keough Noyes. Austin was not selected when he applied in September 1995 and has expressed an interest in being appointed at this time. The advertisement for applicants during the reappointment/appointment process did not yield any applicants for this Commission. (capplman) Attachment 860 Oak st. Ashland, Or. 97520 5091482-5701 . . J September 11, 1995 Mayor Cathy Golden City Hall 20 East Main St. Ashland OR. 97520 re: Bicycle commission vacancy Dear Mayor Golden, I am very interested in being on the bicycle commission. I have lived in Ashland for four years now and would like to return something to this community. The bicycle commission seems to be an ideal way for me to do this. Bicycles have been my mode of transport and recreation for ten years. I am eager to find out more about local government and town planning with respect to the bicycle. I would be very happy to give what I can from my extensive experience as a cyclist in smaller towns and bigger cities, both in Europe and North America Yours sincerely Austin Murphy RESUME Austin Murphy 860 Oak St. Ashland, OR, 97520 (503) 482 5701 PERSONAL Birth Date: June 16th 1965 Nationality: Canadian, British, American Green Card Marital Status: Married Health: Excellent Bilingual: English, French. - EDUCATION B.Sc. Mathematics -Southern Oregon State College M.A. Honours Social Anthropology - St. Andrews University, Scotland WORK HISTORY Cycle Sport, Ashland, OR. USA. April 1995 - present. Mechanic and sales person. Rydex Industries. Vancouver, B.C. Canada. August 1990 - January 1991. Computer programmer. Benndorf Versta. Vancouver, B.C. Canada. April 1990 - August 1990. Computer programmer. The First National Bank of Boston. London U.K. December 1988 - January 1990. Computer programmer. Cap Industry. London U.K. June 1988 - December 1988. Computer trainee. RESOLUTION NO. 96- A RESOLUTION SETTING THE TIME AND PLACE FOR A PUBLIC HEARING ON ESTABLISHING AN ALTERNATIVE PROCEDURE FOR THE SALE OF CITY SURPLUS UNDERSIZED UNDEVELOPED REAL PROPERTY PURSUANT TO ORS 221.727 Recital: ORS 221.727 permits the city to adopt, after public notice and hearing, a procedure for the sale of individual parcels of a class of city-owned real property. THE CITY OF ASHLAND RESOLVES AS FOLLOWS: SECTION 1. Pursuant to ORS 221.727 a public hearing shall be held on July 2, 1996, at 7 p.m., in the Council Chambers, Civic Center, 1175 East Main Street, Ashland, Oregon, on establishing an alternate procedure for the sale of city surplus undersized undeveloped real property. All persons may appear before the Ashland City Council and be heard on the procedure. The proposed alternative procedure is attached to this resolution as Exhibit A. SSIECTION 2. The city recorder is directed to give notice of the hearing as provided in ' ORS 221.727. This resolution was read by title only in accordance with Ashland Municipal Code §2.04.090 duly PASSED and ADOPTED this day of 1996. Barbara Christensen, City Recorder SIGNED and APPROVED this day of 1996. Catherine M. Golden, Mayor Reviewed as to form: Paul Nolte, City Attorney PAGE 1-RESOLUTION (p:ad\ee1eprop.re1) ;j Exhibit A Proposed procedure for sale of surplus undersized undeveloped property owned by the City of Ashland: UNDERSIZED UNDEVELOPED PROPERTY (real property parcels with no structures located upon them and which are not of minimum buildable size for the land use zone in which they are located): Whenever an undersized undeveloped surplus parcel is proposed for sale by the city, or whenever a purchase inquiry is made of the city and the city administrator has determined that the property is surplus, the property shall first be offered to the adjoining land owner(s) at a price determined by the city administrator to be fair market value. In determining the fair market value, the city administrator may consider the appraised value of the parcel or abutting parcels as established by the Jackson County Assessor, other competent appraisals, if any, and any existing liens or past and future maintenance costs to the City in establishing the minimum acceptable terms of sale. The offer shall be made contingent upon approval of the sale by the city council bids by other adjoining land owners, if any. If the offer is accepted, the transaction shall be presented to the city council at a regular public meeting for acceptance. No public hearing is required. If there is more than one adjoining land owner who offers to purchase the property, the property shall be sold to the owner who offers the highest price. In the event two or more offers are for the same amount, the council shall accept the offer received first by the city. PAGE 2-RESOLUTION (p:ard\sa1aprrrp.ra1 I a y4 a.[ .� CITY `.'H�:A'L L CITY O F A S H L A N,;D,; ASHLAND.OREGON 97520 telephone(code 5081 482-8211 May 28, 1996 Mr. Wallace C. Cannon 300 Luman Road Phoenix OR 97535 �C.. RE: Surplus Property -Dear Wally: -. I was recently approached by your neighbor, Joe Garfas, about the possibility of his purchasing a small parcel owned by the City on the alley behind your property on Fourth Street. It is actually immediately behind the lot owned by you. Mr. Garfas apparenfly wants to use it for parldng. We have determined that this parcel is of no use to the City. SWe our Policy it first to is to it first to abutting owners (Mr. Garfus lot is one lot removed), and secondly to Dom Provost, before responding to Mr. Garfas. Since the abutting lots are valued by the Assessor at $7.80 per square foot, I would propose a lower value of$5.00 due to the small size of the parcel, or $1875. Please let me know if you are interested. Sincerely, Brian L. Almquist City Administrator Enclosure (Map) rma rand um :. ,19 January 1994 Steve Hall, Paul Nolte 17 rum: James H. Olson, Assistant City Engineer ,!$ur jECL- Proposed Sale of City Owned Lot In regards to Joe Garfus' request to purchase tax lot 39-1E-09AB-5,700 the.following information is provided: 1. The lot was first created on 16 March 1908 when Belle and Charles Nickell . sold lot 13 except the easterly 15 feet to the city of Ashland. The larger lot (now known as tax lot 5,600) was used by the City as a fire station. It is not known why the 15 feet was reserved from this sale; however, it was never . developed by the Nckells who retained title to it for several years. 2. The City took title to all of lot 13, including tax lot 5,700 in 1922 by a tax deed recorded as volume no. 147 page 514 of the Jackson County Deed Records. 3. The City later sold tax lot 5,600; however, lot 5,700 was not included in,the sale and still remained as a separate parcel. The easterly 15 feet of lot 13 (tax lot 5,700) has been in City ownership since 1922 and to my knowledge has never been used. The lot size is actually 15 feet by 25 feet (not 13 feet by 25 feet as referred to in Garfus' letter of 3 January) and would seem to be of little use to anyone except the two abutting owners, Dom Provost or Wally Cannon. The Garfus property is actually one lot south. Attached for your reference are copies of the deeds and the assessor's plat showing the location of the property. JHO:rs\,.k :39 1E .9 AB _ Sol) THERN . PA nfF r 6500 . - - j 0 Q (P-11856) m zs'zr zS.A P- ..... R _. Lj,� 12 II Zs• y. 2r f9,77 M 0 I / 1 0 a 52 6 sl ?s- � �o :. �P/8gv8) ' g 81 zsl Z j I IV _: . Cc j 5-000 JL_ ROVo, / /6 G � G _ FAS 32 17S6 , d p 31 l 1 63 SCALE 1" = 100' a sue( / `Z' 30 a " ' 16.` j 17 ZJ8I19120 21� ? 1231 23 r / �2s I .. 2 26129 . 0 CA.y3 ' 20 2p (L I2122i� 1 k CITY PROPERTY IN BLOCK D � s FIRST PAGE RECORDING REQUIREMENTS PER ORS 205.234 NAME OF TRANSACTION: Bargain and Sale Deed NAME OF PARTIES: Grantor: City of Ashland, 20 East Main Ashland, OR 97520 Grantee: Wallace C. Cannon & Eva M. Cannon 300 Luman Road Phoenix, OR 97535 DOCUMENT TO BE RETURNED TO: Barbara M. Christensen, City Recorder, 20 East Main, Ashland, OR 97520 TRUE AND ACTUAL CONSIDERATION: $1,875.00 UNTIL A CHANGE IS REQUESTED, SEND Wallace C. Cannon & Eva M. Cannon TAX STATEMENTS TO: 300 Luman Road, Phoenix, OR 97535 BARGAIN AND SALE DEED City of Ashland, Oregon, Grantor, conveys to Wallace C. Cannon and Eva M. Cannon, Grantees, the real property described as: The easterly 15 feet of lot thirteen (13) of Block D of the Railroad Addition to the City of Ashland. THIS INSTRUMENT WILL NOT ALLOW USE OF THE PROPERTY DESCRIBED IN THIS INSTRUMENT IN VIOLATION OF APPLICABLE LAND USE LAWS AND REGULATIONS. BEFORE SIGNING OR ACCEPTING THIS INSTRUMENT, THE PERSON ACQUIRING FEE TITLE TO THE PROPERTY SHOULD CHECK WITH THE APPROPRIATE CITY OR COUNTY PLANNING DEPARTMENT TO VERIFY APPROVED USES AND TO DETERMINE ANY LIMITS ON LAWSUITS AGAINST FARMING OR FOREST PRACTICES AS DEFINED IN ORS 30.930. The true and actual consideration for this conveyance is $1,875.00. DATED this day of 1996. GRANTOR Catherine M. Golden, Mayor Barbara Christensen, City Recorder PAGE 1 - BARGAIN AND SALE DEED (p:kaancannan.ded) State of Oregon County of Jackson 1996, by Catherine This instrument was acknowledged before me on M. Golden as Mayor of the City of Ashland, Oregon, and by Barbara Christensen as Recorder of the City of Ashland, Oregon. Notary Public for Oregon My Commission expires: PAGE 2 - BARGAIN AND SALE DEED (p:\,,A wnan.dad) d � «�`�:��\? � \ � � 2��}� d \ ^� . � < . ?A� . . . . . ��, y y \ � § y. � . : . �»© < �: . . , < . . . . . . . . \\ � \ m\ �/ ��\��.-\ \��\��\%� � � .��� � ?«y\ ,\»w � ��\ �� � �:« ' � * «, . . . . .::�v « : � . v 7 � > . : � � � � ©>��aw�»y � � � � � : . . � � � w v�»< £�. . m° : � x<�� fE � ,a �> � � � � � � »2 �� . < . . � . � � � . . . � ©��q�` " �<;. ( � . a��&+? \ � � §�3� . . . . a : ��=\�� : .�� y : � = a , . � ©x: - . « . »: w© « w�} w w c� \� � � � . . . y��«� m: + �y < � ^ � ���^^ � � ^ � � � �� �� � ©�� © \kJ��\ \�- � � . i . y y:� ;« zd « ??��� \ \�i ' CITY OF ASHLAND . CITY HALL ASHLAND,OREGON 97520 telephone(code 503)4182-3211 May 28,: 1996 Mr. Rick S. Bayouth 286 Vista Street Ashland OR 97520 RE: 391 E09BC-6900 Dear Mr. Bayouth: Several weeks ago you approached me about the purchase of the small City-owned parcel abutting your vacant lot (tax lot 391E09BC-7000), so it could provide adequate square footage for an additional dwelling. Our Engineering Division has completed an analysis indicating an area of 1380 square feet which we are willing to sell to you. The proposed value would the value of your vacant lot which is $2.40 per square foot or $3,312. I believe this is a fair price given the fact that the land your home is situated on is valued at $11.16 per square foot. If you are interested, please let me know. Enclosed is a map indicating the portion we are prepared to sell. Very truly yours, Bnan L. Almquist City Administra r (ra.ymth.hr) Enclosure (Ma .MM uur . y°fA5h`�o. � emorttnl�ixm '•°,?EGO`, May 21, 1996 p: Brian Almquist, City Administrator ram: James H. Olson, Acting Public Works Director li�IjECf: City Owned Lot at Glenview Drive & Vista Street The parcel of land referred to as Lot 39-1E-0913C Tax Lot 6900 was deeded to the City of Ashland by H.L. &Isabell H. Claycomb on July 2, 1929. The property was acquired to off-set a portion of right-of--way which was relinquished on the south side of the street at about the same time. The parcel that was acquired on the north partially ensured that a minimum 60 foot wide right-of-way could be continued to Vista Street. To make a fully adequate right-of-way width, however, would have required additional property be acquired from Lot 7 as well. This portion was never acquired. In 1975 the City looked into selling this parcel and at that time it was recommended that a 47' right-of-way width be maintained along with a 15 foot wide slope easement. This enaunbered most of the lot and it was determined that the lot should not be sold. With today's narrower street standards it is possible that only approximately 22 to 28 feet of the right-of-way width would be used, which would probably eliminate the need for a slope easement. A small radius is also included in the future right-of-way alignment as shown on the attached maps and further detail below: Exhibit 'A': Original 1975 proposal showing a 47' right-of-way with a 15' slope easement. Exhibit 'B:' Revised proposal showing a 47' r&of-way with mtemcctlm radius and no easement. please let me know who you wish to proceed with this proposal. If You wish to sell the property we can prepare the necessary deeds. (cAengin=\gI=vicw.mem) . ,� 01-7 P9 , 3c0 i THIS IiiD?i::L'RE "ITi'ESSETH, That H. L. CLAYCi and jiISABELL H. CLAYCOi,3, husband and rife, for and in consideration of t e sum of Tri DOLLARS and other good and sufficient consider- ; ration to them in hand paid, the receipt of Which is hereby 'I 11 ad--A. tted; have bargained and sold, and by this instrument do hereby grant, bargain, sell, convey and confirm unto the CITY OF a municipal corporation of the state of Oregon, the j of Ashlend, County of Jackson, t; c aac i__a s.s State o. side 11 e 0. -2 - --' -. - _ ^, n Co'an 1.y, :.-steely Vic- Drl _ f r. in c 7! i :._ `, e ::at; hence ca ne_ o :,esterly �• - o_ ::arty side line of said Glenview Drive i 121.9 feet; Thence !northerly along the rest side line of land owned by grantors 20 feet; Thence hiorthowned easterly 80 feet to an intersection with the Southerly side line of Ea-st Forh Street at a i�oint1erceeSouth a the Easterly corer o= said mot i:o. 7; _ Easterly along the Sout'neriy side lire o` East Fork Street to the ;dace of beginning. II TO HAVE Ai<D TO HOLD the above described real property I ; together With all the tenements, heredita_ents and ap»urtenances j ijthereunto belonging unto the said CITY Or" ASELAID, and its ! assigns forever. The Grantors herein cover arit ti_a.t the3 are gas o'.:Hers y Uiay UDC in fee SiCti�le Of the said it 1.c::'Cri'0ed re::.l _?r OPeT �y, ` •• is free an,' clecT o all enC'1t:l::ranC2 , , re'v ci' warrant and defend the title thereto.against any and all I clai:as i atsoever. �j T.r c �REOF, t:ie Grantors .,eve hereunto set 1 ''I i.; S. a_ I �I - I ,hA seels tais 2nd day of July, j Executed in presence of: (SEAL); Gn t..:'s, the 2nd day of iuly, 1929, before me, the Iundersigned, a Notary Public in and for t -e State o' Gre o:l, i it personally appeared H. L. CLAYCOc� and ISAEELL H. 'CLhI�V_=, husband and wife, both of .iom are personally knorn to '::e ^d I� kna:^n to me to :e the identical persons described in "d -=o executed the forepoin,; instru..cent , and t.,ey daly acsn�:`1e oea to we that they executed the sane. y WITTSS my Ilan: and Official Seal on the date in is certificate first above w ritten. 1:ota"ry 'ulic icy=/_cJn. zy co;taission expires: i January 20th, i I I I ,I I I I I i I J m pp R Iry a � h W 4 a I c Ia /' I OW OM i Im I i N h •.. of :\: I 6 $I I m� h yl W N ICE \` a •~` rf� �7 I W 'm O m y ♦10 sit' yry'.): s W 5 tom nm o I rw op I h x x� I 0 I \ h � O q � m \y 2 W r' tiw J V ,4 2 1' 'L h •ri I Jul. 2 196 15:38 DANYOX300 series TEL 5034822760 P. 1 MAKER R.QLWT 1MPOA4ANXL"7 Citisea attending Council Meetings nos may speak aim anp item on the 0 you wish to speak, please indicate the fol 0 . If lewinq iafossatit MRSILBS- The Chair will recognise you and infers you as j-n W o the o the amount or to of lice allotted to You. The time granted will be dependent to some extent on the nature of the item under discussion, the number of people who wish to be heard, and the length of the agenda. 11ZjMg6 BR y NIB, IMT AND COl�Lnn*e w IxnYcATIN6 NBICH A66Nfla r �j� sPE711[ oN_ I wish to be calls on by the Ma or to speak on the following agAkrai i`tsm:Pb(�C o'^p JbQrPiSS et- UA% Co 11 a4i0�. r+ �w1�� to aulwav 9u"fi'cu Cougcy utey � 4 ' �r� Land Use Public gearing item: In favor PLEASE INDICATE (r ONE or In opposition NAME tl 0 F� ADDRESS I 0 C7 1'� L) 97 Sz 0 REPRESENTING AGENCY/GROUP � - - { �• PLEASE /Rnvrmw T8I8 TO CITY RECORDER, HARg e�CHRISTERSEN c� � Jul. 2 196 15:36 DRNYOX300 series TEL 5034822760 P. 2 I CouncilPres7/2/96 I am here as a representative of Citizens Right to Know Group, who has selected Initiatives for placement on the Nov. ballot for voter's decision. You are,no doubt, aware of the City Cost Commission and the City Utility Commission, to be offered as City Charter Ammendments.These two Citizen Commissions are made up of citizen elected, in the 1997 (kcheduled election time, and would serve for four years. %n ievi Y(rare T Some have said that these Commissions duplicate existing Mayor appointed, council approved, commissions such as the Budget Committee, and Water and Sewage committees. All existing city service and accounting committees are NOT elected citizens, and cannot be removed by vote of the citizens.That is one distinction that must be made in order to understand the se ation from council and Mayoral co terate: BOTH CITY COMMISSIONS, THE COST COMMISSION, AND THE UTILITY COMMISSION ARE ELECTED, AND SERVE WITHOUT SALARY.Theij'authority lies in making recommendations to the council, after carefully studying the cost to citizens,the necessity for rate increases, and the use to which the revenues for such changes will be put.The Council has the final say, AFTER PUBLICATION OF THE RECOMMENDATIONS TO COUNCIL. This would amount to a rational and effective communication between the people and council, in making decisions which affect the citizen's pocket book. This change in city charter authority might go a long way toward rectifying the "TRUST FACTOR", that was so clearly noted in the recent city survey. As you may remember, this lack of trust on the part of citizens, was seen as a surprising contradiction to the rating of city services in this survey. Collecting signatures, in front of the Post Office, Albertson's, Ashland Co-Op, Cantwells, and other locations, I was impressed with the number of citizens that eagerly signed on for the ballot initiatives, saying things like: 'Well these citizen commissions are long over-due; or' I did'nt know we didn't have such Public Utility Commissions in Ashland, most places I've lived certainly did ! ' Well, we have collected over 1000 signatures and more are coming in daily. I thought you as our elected representatives should be apprised of the progress being made in getting these issues on the ballot. I would welcome any comments or questions from the council on this subject. These initiatives and voter approval might have an apprecia effect on the upcoming council elections. I invite any members of the council to sign on to our initiatives if you agree with them.I have copies available. 1 OE �G VC N AGZ 0'1 €: t1as nvir nm n l (541) 482-6814 fk. PO Box 433 . __ =::Fax(541)488-1526 Ashland, Oregon 97520 May 6, Susan Reid Ashland City Council 171 Granite Street Ashland, Oregon 97520 Dear Susan: As we discussed. I have made some minor revisions in the proposed ordinance titled Setbacks from Class 1 and Class 2 Streams. The changes: remove DSL from the permit process for,exceptions, and clarify that landowners should contact the DSL whenever doing any fill or excavation in the setback area. The ordinance will still enhance in-stream water quality, reduce non-point source pollution, preserve wildlife and native plant habitat, and improve overall watershed health. 4' Since our last conversation, I spoke with Ken Hagen and Paul Nolte about.our progress and the next steps. Paul informed me that you said the;Planning Commission would have to review the ordinance, but that it was appropriate to go through council first. Since I first mentioned this proposal, many friends and neighbors have asked what they could do to help support the initiative, and I have told them to wait until the right time. Let me know if you feel that it would be beneficial for the community to show its support with phone calls, letters or a petition. I believe that this will find overwhelming support with the council; especially when they realize that Jackson County and Phoenix already have similar ordinances on the books. Thank you for your help, and I look forward to hearing from you soon. If you have any questions or comments, please call. Sincerely, COPY Plato Doundoulakis Environmental Engineer Enclosures CC: Paul Nolte Ken Hagen Proposed Ordinance for the City of Ashland Establishing Setbacks from Class 1 and Class 2 Streams Whereas, the City of Ashland (City) has recognized the visual and environmental benefits of preserving the streams that run through it. Whereas, it is the City's intent to preserve and protect these streams in accord with Federal, State, and local preservation policies and ordinances; Whereas, the City has been mandated to participate in improving the water quality of these streams, and a healthy riparian zone is critical for compliance; Whereas, this ordinance has been prepared in,accord with the City's Comprehensive Plan Periodic Review update program. NOW, THEREFORE, THE CITY OF ASHLAND ORDAINS AS FOLLOWS: Section 1, Purpose: To provide a buffer between Class 1 and Class 2 streams and any type of development in order to preserve the streams visual, ecological, and environmental vitality. ' Section 2, Scope: This ordinance is intended to apply to all Class 1 and Class 2 streams located within the City of Ashland. The identification and rating of streams located within the City may change based upon studies prepared by the Oregon Department of Fish and Wildlife. This ordinance is intended to apply to the most recent stream rating identified by the State. Section 3, Setbacks: A. No structures other than bridges, dams, pumping or water treatment facilities shall be located closer than 50 feet to banks of any Class 1 stream, or 25 feet to the bank of a Class 2 watercourse, jurisdictional wetland, reservoir, or basin which contains water at least six months of the year. Any improvements permitted within the stream shall be designed to minimize the removal of riparian vegetation, and shall reclaim lands disturbed by development activities in.accord with the standards of the Oregon Department of Fish and Wildlife and the Division of State Lands. B. In order to protect stream corridors and riparian habitat on Class I streams, all overstory vegetation or tree cover shall be retained for a distance of 50 feet from the top of the bank or a distance of three times the width of the stream, whichever is greater. In addition, a minimum of 75 percent of the overstory that constitutes stream shade shall be retained, regardless of its distance from the stream bank. Overstory may consist of merchantable and non-commercial tree species as per the provisions of the Oregon Forest Practices Act. Proposed Ordinance for the City of Ashland (revised May 3, 1996) Page t of 3 C. All understory vegetation adjacent to Class I Streams shall be retained to protect stream and habitat quality for distance of 50 feet from the stream .bank or a distance of three times the width of the stream, whichever is greater. D. All overstory and understory vegetation within 25 feet of the banks of Class 2 water courses, jurisdictional wetlands, reservoirs, or basins which contain water at least six months of the year shall be retained. E. Understory and overstory re-vegetation in the protected areas adjacent to Class I and Class 2 streams shall use only native horticultural varieties of plant species according to a landscape plan approved by the Oregon Department of Fish and Wildlife, and the State Department of Forestry as required under conditions of approval for all land use actions. The Oregon Division of State Lands will provide assistance in determining if a plant species is native. F. All bridge and stream crossings, and removal or fill operations in excess of 50 cubic yards are subject to review for impacts on fish and wildlife. The Division of State lands and the Army Corps of Engineers also require permits for such operations. Section 4, Determination of Stream Bank Location: The stream bank shall be defined as the top of the bank or the average high water line, whichever is higher. The responsibility of determining the location of the stream bank of any stream shall be made by the City of Ashland Planning Department (Planning Department). The bank location shall be determined by reviewing the latest available flood maps and through visual inspection of the stream. Identification of the stream bank may be referred to the Oregon Department of Fish and Wildlife. Section 5, Exceptions: Exceptions to the understory and overstory setback requirements of this ordinance may be granted to allow the following: 1. Minor maintenance of understory vegetation including the control of non-native vine growth; 2. Development of trails and other passive recreational usage of property adjacent to Class 1 and 2 streams. Requests for exceptions must be made in writing to the Ashland Planning Department, and must include a detailed description of the activity that is proposed within the setback area. Information submitted shall include a detailed maintenance plan; or, if improvements are planned, detailed landscape and improvement plans including a plant list verifying the selection of native varieties. The form and the number of copies to be submitted shall be determined by the Planning Department. Proposed Ordinance for the City of Ashland(revised May 3, 1996) Page 2 of 3 u Requests for exception must be approved by the Oregon Department of Fish and Wildlife, the Oregon Department of Forestry, and the Planning Department. A request for exception shall be approved only if the purpose and scope provisions of this ordinance have not been compromised. If any of the state agencies or the Planning Department cannot agree to approve or deny the exception, the request shall be considered denied. If the request for an exception is denied, the applicant has the right to request a variance in accord with the variance provisions of the City's zoning ordinance. The exception provisions are not intended to apply to building setback requirements of this ordinance. Exceptions to building setback requirements shall be considered in accord with the variance provisions of the zoning ordinance. Section 6, Severability: The invalidity of a section or subsection of this ordinance shall not affect the validity of the remaining sections or subsections. Section 7, Effective Date: This ordinance shall become effective 30 days after its passage by the Ashland City Council. Proposed Ordinance for the City of Ashland (revised May 3, 1996) Page 3 of 3 Exceptions to the Riparian Setback Ordinance City of Ashland, Oregon Section 5, Exceptions: Exceptions to the understory and overstory setb ack requirements of this ordinance may be granted to allow the following: 1. Minor maintenance of understory vegetation including the control of non-native vine growth; 2. Development of trails and other passive recreational usage of property adjacent to Class 1 and 2 streams. Requests for exceptions must be made in writing to the Ashland Planning Department, and must include a detailed description of the activity that is proposed within the setback area. Information submitted shall include a detailed maintenance plan; or, if improvements are planned, detailed landscape and improvement plans including a plant list verifying the selection of native varieties. The number of copies submitted shall be determined by the Planning Department. Requests for exception must be approved by the Oregon Department of Fish and Wildlife, the Oregon Department of Forestry, and thewlaanniiing Department.ov provisions A request of for exception shall be approved only if the pure ordinance have not been compromised. The Oregon Division of State Lands can provide can provide technical assistance in selecting native plant species, and should be contacted if there is any removal or fill planned within this setback area. If any of the state agencies or the Planning Department cannot agree to approve or deny the exception, the request shall be considered denied. If the request for an exception is denied, the applicant has the right to request a variance in accord with the variance provisions of the City's zoning ordinance. The exception provisions are not intended to apply to building setback requirements of this ordinance. Exceptions to building setback requirements shall be considered in accord with the variance provisions of the zoning ordinance. Proposed Ordinance for the City of Ashland (revised May 3, 1996) o Application for Exception to the Riparian Setback Ordinance City of Ashland, Oregon Complete the.following and include a sketch of the project area showing the riparian buffer area, any vegetation planned for removal, and the landscaping plan. Submit four copies to the Ashland Planning Department. Name of Applicant Phone Mailing Address Project Location: Address: Township Range Section Tax Lot Stream Name Length of Stream Affected Date activity will begin Estimated date re-vegetation will be completed Estimate area of vegetation to be removed . Are there any wet areas? Will any trees or native plants be removed?Explain why What method will you use to remove vines? What is the long tens maintenance plan? Are you planning to use any fertilizers, herbicides, or pesticides in the setback area? What amounts? Will the final planned riparian area be more better for wildlife than it is now? Describe the overall project? Proposed Ordinance for the City of Ashland (revised May 3, 1996) `List all plants that will be introduced within the setback area: ' common Name Scientific Name Approximate Seed Source if known Area&Number Additional Comments: Application Date Applicant's signature. Approved By ate Approved Oregon Depaninnent of Fish and Wiidi fe Dale R D Oregon Department of Forestry Dale Received Dale Approval Ashland Plann4g DepaAnrenf Date Received Date Approved proposed Ordinance for the City of Ashland (revised May 3, 1996) At/as Environmental PO Box 433 = (541)482-6814 Ashland, Oregon 97520 Fax(541)488-1526 April 11 -1996 - Susan Reid Ashland City Council 171 Granite Street Ashland, Oregon 97520 Dear Susan: As I mentioned to you some time back, I am proposing that the Ashland City Council adopt the attached ordinance titled Setbacks from Class 1 and Class 2 Streams. This ordinance will enhance in-stream water quality, reduce non-point source pollution, preserve wildlife and native plant habitat, and improve overall watershed health. Similar ordinances are in place elsewhere in the country and in our neighboring communities. This ordinance was modeled after one in place in Phoenix, Oregon, but Jackson County and Medford also have working ordinances. This type of ordinance has been proven to protect the resources of the state and the community with minimal impact on development or property rights. The Oregon Department of Fish and Wildlife (ODFW) and the Division of State Lands (DSL) have agreed to a fast turn-around with all applications, and can promise a 30 day maximum response time. Now more than ever, with increased construction and development, the City must protect its own interests in the water quality of Bear Creek. Action on this ordinance will establish some ground rules to help preserve our environmental quality, and show the DEQ that Ashland is doing its part to reduce non-point source pollution. I have discussed this proposal with Cathy Golden, Paul Nolte and Bill Molnar, and all agree it is time that the Council begin review and discussion. Mike McCabe with the DSL and David Haight with the ODFW have agreed to work with the City in developing these ordinances, and are available to speak to the Council. If you approve of the language, I think the next step should be for Paul to finalize the ordinance for presentation to council for discussion. I am also gathering support documents, and am enclosing the Phoenix and Jackson County Ordinances for reference. Thank you for your help, and I look forward to hearing from you soon. If you have any questions or comments, please call. Sincerely, COPY Plato Doundoulakis Environmental Engineer CITY ATTORNEY CITY OF ASHLAND 20 EAST MAIN STREET (541) 482-3211, ExT. 59 MEMORANDUM June 19, 1996 To: Mayor and City Council From: V/— Paul Nolte Subject: Authority to Remove Encroachment on Alley Off Emerick Street Between Eureka and East Main Streets The planning commission recently approved development on the south side of Eureka Street, west of Emerick Street. The parcel fronts on Eureka Street and has an unpaved alley to the rear. The alley is dedicated as public right-of-way from Emerick Street to "C" Street. As a part of the development, the developer is to pave and use the alley for access. The western portion of the alley has been blocked off by a fence and garden for many years by abutting property owners (Robert Ellis and Dianne Smith). The issue of the blocked alley came before the council in 1977 and the council minutes reflect the following: "A letter from B.D. Green requesting opening of a dedicated alley from Emerick Street westerly a distance of 212 feet was read by Almquist. Greene explained that there was no opposition on the part of owners of tax lots 1500, 1600 and 1700 but that the owner (Smith) of tax lot 1800 had part of the alley fenced off for a garden. Greene told of plans for construction of an apartment building and desire to have parking for the complex on the rear of the property. Drescher moved for a public hearing and notification of adjoining property owners. Ragland seconded, but motion was defeated on roll call vote with Drescher and Ragland in favor and Phelps, McCannon, Laws & Hamilton opposed. McCannon moved to open alley as requested; seconded by Phelps. On roll call vote, Ragland, McCannon, Phelps, Hamilton & Laws voted YES. Drescher opposed." (May 17, 1977) Ellis and Smith have refused to remove the encroaching fence and garden stating that the 1977 council action allowed the fence and garden and only the present council can reverse that action. There is no process required to open a public right-of-way nor are there any rights which a private abutting owner can obtain in a public right-of-way. By a copy of this memorandum to Ellis and Smith, I am notifying them that this matter will be considered 4 " MEMO TO COUNCIL JUNE 27, 1996 PAGE 2 by the council on July 16 and they are invited to attend and provide whatever input they desire. On July 16, 1 will be requesting the council to revoke whatever permission that may have been given in the past to Ellis and Smith and give them 30 days to remove the encroachment. If they fail to do so, the council is requested to direct the city attorney to take whatever action may be necessary to clear the alley of the encroachment. c: Robert Ellis and Dianne Smith obstruction of Alley EUREKA ST. 2100 cs ; zonN:F,-.3 „C,, S T Alley U zz t1J Mo: W EAST M Alf �l ST. Ellis Property `/r�-1� I� ��/ �� /� j� �L111IN11 f i r �-z. E -' ! Ashland Sanitary & Recycling Services 170 Oak Street Ashland, Oregon 97520 Sanitary Service:482-1471 Landfill:482-3680 Recycling:482-0759 Fax:488-1938 June 12, 1996 Mr. Brian Almquist, City Administrator City of Ashland 20 East Main Street Ashland,OR 97520 RE: Solid Waste Franchise Ashland Sanitary Service Notification of Stock Sale Dear Brian: As you are aware, on April 1, 1990,the City of Ashland and Ashland Sanitary Service,Inc. renewed the ordinance(Ordinance No. 2582)granting a franchise for the collection of solid waste within the City of Ashland. At that time,the principals in Ashland Sanitary were Gary and Joy Rigotti and Robert and Lois Wenker. Having been in the solid waste collection and disposal business for over 30 years,Bob and Lois have decided to retire from Ashland Sanitary and spend time with their family,traveling and other business activities. We would like to complete the transition by July 1, 1996. In this regard, Ashland Sanitary wishes to notify the City that Gary Rigotti and Russ Chapman intend to purchase Bob and Lois Wenker's interest in the Company. Messrs. Rigotti and Chapman will become sole owners of Ashland Sanitary with Mr. Rigotti as President. Mr. Chapman, a long-time employee,will continue as General Manager. Messrs. Rigotti and Chapman will assume all the obligations of the Company and no obligations under the franchise agreement will be assigned. Under Section 15 of Ordinance 2582,Ashland Sanitary is requesting the City's approval of the sale of Bob and Lois Wenker's interest in Ashland Sanitary to Messrs.Rigotti and Chapman. Any assistance to facilitate City approval at the earliest date would be greatly appreciated. We have valued the spirit of cooperation and commitment to the well being of our community that has existed between the City and Ashland Sanitary. Ashland Sanitary is dedicated to carrying on this relationship. Thank you for your support and valuable advice. Sincerely Zli Lois Wenker Bob Wenker Gary Rigot� Russ Chapman �AE{ emoran nm . June 18, 1996 II: Cathy Golden, Mayor �YIITIt: Brian L. Almquist, City Administrate ,�$ubjg& Accelerated Funding for HHS Agencies Attached are the responses to your letter to the Health and Human Service Agencies we fund, asking them if aooelerated funding would h3ep their services available to Ashland residents untl a new tax measure is submitmd to the voters in September. All 7 answered the first question with a"yes" (thata lump sum would keep the agency operating).From there, the results are muted,with a few saying it would maim no difference and a few saying they would survive without. the County funding. Unless the other public and grant agencies are wang to follow Ashland's lead in "acode ated" funding,we wild wind up subsidizing operations in Medford, Central Point and the unincorporated areas. Also, from what I have heard,there will be two serial Imes: one for the Iibrary and the other an "all other" which probably will not include anything for IBIS agencies, other than the County Health Department itself. cr.HHSO W Attachments i ,a✓ i k'.:u✓ t 'Fn�r3�,t n„+ xi x. �, .,�, r x i �r i 3 t, n.:• it c fi ...A t d WYi�sh m -. .,r r"�'aa�,e•r t�?Y!.. .,.r�x._ r.,. . , '. ..x- . 4uestionnaire _ rg Non-Profit Aeencies _ - Funded by the City of Ashland Background: The City of Ashland is interested in determining the interest among the health and human services agencies it funds to determine if a lump sum annual payment (in lieu of quarterly payments), would keep services available to Ashland residents until Jackson County can present an alternate tax measure to the voters in September. 1. If Jackson County eliminates its grant-to our agency, a lump sum grant in July 1996-by the City of Ashland would keep services operating. Yes _ No _ /✓o �f 2. With this lump sum grant, we wou d1 be able to keep services operating until... July 31 / August 31 S�tember 30 rL3 „-J .9-3. Keeping the services available wo Id also require other funding agencies to accelerate their payments. Yes (0,� � / •/ 'yN` '�'^ °"C) / No 4. General comments on this proposal: Agency: Contact person: Please return by Friday. Ma v 31 to Catherine M. Golden, Mayor City of Ashland City Hall. ff , i; GENERAL FUND - SOCIAL SERVICES ACCOUNT ACTUAL ACTUAL BUDGET CODE DESCRIPTION OF PROPOSED ESTIMATED ESTIMATED' ;I 1993.94 1994.95 1995-96 110-15 REQUIREMENTS 1996-97 1997-98 199 U Materials and Services S 3,800 f 0 f 0 605.000 Central Service Charges S 0 f 0 0 i 2,000 615.050 Grant - ACCESS, Inc 2,080 36�K (� 1,855 1,950 1,900 615.100 Grant Wftn" . _ 4,100 4,310 4,310 615.200 Grant - •^•' '--- - 4,480 2,110 2,220 2,200 615.260 Grant - Childrensl Advocacy 2,290 !{� 400 420 500 615.300 Grant - 520 7,500 7,890 7,890 615.350 Grant - ICCA/CERVS 8,200 !--' 23,275 24,470 24,470 615.400 Grant - Com Aty Health Center 25,420 J�B,K 27,430 28,850 27,530 615.450 Grant - Crisis Intervention Sery 28,600 5,000 84,000 1,000 1,050 1,200 615.505 Grant - Jackson Co. CASA 1,250 &K �i 2,000 615.515 Grant - Jackson Co. Juvenile t 2,080 ' -3 3, 2,700 2,840 3,000 615.520 Grant - Legal Services 3,120 ANN 410 2,000 615.500 Grant-Indigent Transient Assist 2,000 2,000 2,000 200 617.000 1murance 74,370 - 74,410 79,000 Total Materials and Services 82,000 84,000 86,000 J S 74,370. f 74,410 f 79,000 TOTAL REQUIREMENTS S 82,000 S 84,000 f 86,000 I t; i 1 .. i " Y u May 28, 19961 Mr. miit�, Director C.E.R.V.S. P.O. Box 4124 Medford, OR 97501 Dear Grant Awardee: The City of Ashland has awarded your agency $8,200, beginning July 1, 1996 to provide health and human services to Ashland residents. Your agency, along with many others, depends on grants from several public and non-profit agencies in Jackson County in order to deliver those programs. The recent rejection by the voters of Jackson-County's tax base places many of these programs in jeopardy. Discussions are now taking place.at the County Budget Committee level on the cuts that will be necessary to balance the budget. It is anticipated that grants to health and human services agencies will be one of the areas most likely t6.be cut.or eliminated. While one of the outcomes of these discussions may be the re-submission of a serial levy to the voters in September, some "bridge funding" may be appropriate to continue services until the tax payments become available (assuming the voters approve the new levy in September). We are taking a survey of the eleven agencies that the City of Ashland supports to determine if an acceleration of our normal quarterly payment schedule would provide that necessary "bridge funding" until September. In other words, if we were to provide your entire 96/97 allocation in July (and if other funding agencies did likewise), would you be able to continue operating until September or October? Please return the attached questionnaire by Friday. May 31, since I would like to present this concept to the City Council at its June 4 meeting. A stamped, self-addressed envelope has been included for your convenience. Sincerely, Catherine M. Golden Mayor cc: City Council Jill Turner. Director of Finance Enclosures (2) s y ` s '1 a . r MAY 31 1995 Ouestionnair i_7 to Non-Profit Agencies __M----------------- Funded by the Ci1y of Ashland Background: The City of Ashland is interested in determining the interest among the health and human services agencies it funds to determine if a lump sum annual payment (in lieu of quarterly payments), would keep services available to Ashland residents until Jackson County can present an alternate tax measure to the voters in September. I. If Jackson County eliminates its grant to our agency, a lump sum grant in July 1996 by the City of Ashland would keep services operating. Yes No 2. With this lump sum grant, we would be able to keep services operating until... EL July 31 (Note: there are other "iffy" grants as well— so a definitive answer is difficult) August 31 September 30 3. Keeping the services available would also require other funding agencies to accelerate their payments. Yes No 4. General comments on this proposal: Please see le ff .r ached Agency: r r S — Contact person: PHILIP C LANG LCSW. Exec, Dir. Please return by Friday, May 3l to Catherine M. Golden, Mayor City of Ashland City Hall. "CRISIS INTERVENTION HELPLINE • FAMILY FOCUS RAPE CRISIS DUNN HOUSE ;May_30; 1996 . Ms. Catherine M.. Golden, Mayor.. City of Ashland 20 East Main Street Ashland, Oregon 97520 Dear Mayor, Golden: Allow me to thank you on behalf of our board, staff, and of course our clients for two gracious and supportive acts: (1) being a principal in the campaign to pass the tax base, and (2) having the City of Ashland consider advancing our $28,600 in funding for FY 196-.'97. W hile C.I.S. never got the "lion's share" of County human services money, it received the single largest. grant - $75,000 - and„so. depended on it. Two years ago, it was cut by 2/3 - then 1/3 was "backfilled” with video poker money. Our grant for '95 7'96 was thus $45.1922, of which � was video poker money and !� county general fund. Our answer to your question is: "YES". It would' certainly help if we could be "forward funded" to support us until, hopefully, a levy passes in September. To "sweeten the pot" for the county cuts, Jackson County did advance us all of our county (not video poker) money for '95-'96. Thanks for all your understanding, support, and consideration. Wa , IP C LANG, LCSW Executi Director cc: Vicki Lamb, Board Chair P.O. Box 819 Medford, OR 97501 779-4490 A 11rv1"1Yd Ag C Questionnaire to Non-Profit Agencies Funded by the City of Ashland Background: The City of Ashland is interested in determining the interest among the health and . human services agencies it funds to determine if a lump sum annual payment (in lieu of quarterly payments), would keep services available to Ashland residents until Jackson County can present an alternate tax measure to the voters in September. 1. If Jackson County eliminates its grant to our agency, a lump sum grant in July 1996 by the City of Ashland would keep services operating. Yes No 2. With this lump sum grant, we would be able to keep services operating until... July 31 August 31 September 30 3. Keeping the services available would also require other funding agencies to accelerate their payments. Yes No 4. General comments on this proposal: LIA Agency: \TQ4°— k.n" ( m Contact person: Please return by Friday. May 31 to Catherine M. Golden, Mayor City of Ashland City Hall. May 28, 1996 r Gloria Armstrong Jackson Co. Juvenile Dept. 1504 Armory Drive Medford OR 97501 Dear Grant Awardee: The City of Ashland has awarded your agency $2,080, beginning July 1, 1996 to provide health and human services to Ashland residents. Your agency, along with many others, depends on grants from several public and non-profit agencies in Jackson County in order to deliver those programs. The recent rejection by the voters of Jackson County's tax base places many of these programs in jeopardy. Discussions are now taking place at the County Budget Committee level on the cuts that will be necessary to balance the budget. It is anticipated that grants to health and human services agencies will be one of the areas most likely to be cut or eliminated. While one of the outcomes of these discussions may be the re-submission of a serial levy to the voters in September, some "bridge funding" may be appropriate to continue services until the tax payments become available (assuming the voters approve the new levy in September). We are taking a survey of the eleven agencies that the City of Ashland supports to determine if an acceleration of our normal quarterly payment schedule would provide that necessary "bridge funding" until September. In other words, if we were to provide your entire 96/97 allocation in July (and if other funding agencies did likewise), would you be able to continue operating until September or October? Please return the attached questionnaire by Friday. May 31, since I would like to present this concept to the City Council at its June 4 meeting. A stamped, self-addressed envelope has been included for your convenience. Sincerely, Catherine M. Golden Mayor cc: City Council Jill Turner, Director of Finance Enclosures (2) 06. 03. 96 01 : 00 TM' * DAS- C : : ;P,.0.2::. x • Questionnaire to Non-Profit A¢eacies Funded by the City of Ashland Packg/nun : The City of Ashland is interested in determining the interest among the health and human services agencies it fund%to determine if a lump sum annual payment On lieu of quarterly payments), would keep services available to Ashland residents until Jackson County can present an alternate tax measure to the voters in September. 1. If Jackson County eliminates its grant to our agency, a lump sum grant In July 1996 by the City of Ashland would keep services operating. V Yes Ne 2. With thi%lump sum grant, we would he able to keep services operating until... July 31 August 31 =� September 30 3. Keeping the services available would also require other funding agencies to accelerate their payments. _ Yes ✓ No 4. General comments on this pro sal: \ l J\ Ala _U Agency: d&Lg- Contact person.°' Please return Friday. May 31 to Catherine M. Golden, Mayor City of Ashland City Hall. !'I � t.i' y _ � Lx= � ;.f . !J -... � 7-} +t ri •� tl t,�.tJr .. May 28, 1996 Children's Advocacy Center 915 West 10th Street Medford, OR 97501 Dear Grant Awardee: The City of Ashland has awarded your agency $2,290, beginning July 1, 1996 to provide health and human services to Ashland residents. Your agency, along with many others, depends on grants from several public and non-profit agencies in Jackson County in order to deliver those programs. The recent rejection by the voters of Jackson County's tax base places many of these programs in jeopardy. Discussions are now taking place at the County Budget Committee level on the cuts that will be necessary to balance the budget. It is anticipated that grants to health and human services agencies will be one of the areas most likely to be cut or eliminated. While one of the outcomes of these discussions may be the re-submission of a serial levy to the voters in September, some "bridge funding" may be appropriate to continue services until the tax payments become available(assuming the voters approve the new levy in September). We are taking a survey of the eleven agencies that the City of Ashland supports to determine if an acceleration of our normal quarterly payment schedule would provide that necessary "bridge funding" until September. In other words, if we were to provide your entire 96/97 allocation in July (and if other funding agencies did likewise), would you be able to continue operating until September or October? Please return the attached questionnaire by Friday. May 31, since I would like to present this concept to the City Council at its June 4 meeting. A stamped, self-addressed envelope has been included for your convenience. Sincerely, Catherine M. Golden Mayor cc: City Council Jill Turner, Director of Finance Enclosures (2) elf 05/30/1996 16: 10 503-4829717 A C H PAGE 03 Qyestionnaire 1Q,JVon-Profit Aeencies Funded by the City of A hlan ack r gund: The City of Ashland is interested in determining the interest among the health and human services agencies it funds to determine if a lump sum annual payment (in lieu of quarterly payments), would keep services available to Ashland residents umil'Jaekson County can present an alternate tax measure to the voters in September. 1. if Jackson County eliminates its grant to our agency, a lump sum grant in July 1996 by the City of Ashland would keep services operating. Yes No 2. With chic lump sum grant, we would be able to keep services operating until... _^ July 31 August 31 September 30 3. Keeping the ,ervices available would also require other funding agencies to accelerate their payments.. /t Yes No 4. General}comments on this proposal:, a Agency: VV Contact p erson: _ Please return by Friday. May 31 to Catherine M. Golden, Mayor City of Ashland City Hall. May 28, 1996 Ms. Peg Crowley MPH RN, Director, Community Health Center 246 Fourth Street Ashland, OR 97520 Dear Grant Awardee: The City of Ashland has awarded your agency $25,420, beginning July 1, 1996 to provide health and human services to Ashland residents. Your agency, along with many others, depends on grants from several public and non-profit agencies in Jackson County in order to deliver those programs. The recent rejection by the voters of Jackson County's tax base places many of these programs in jeopardy. Discussions are now taking place at the County Budget Committee level on the cuts that will be necessary to balance the budget. It is anticipated that grants to health and human services agencies will be one of the areas most likely to be cut or eliminated. While one of the outcomes of these discussions may be the re-submission of a serial levy to the voters in September, some "bridge funding" may be appropriate to continue services until the tax payments become available (assuming the voters approve the new levy in September). We are taking a survey of the eleven agencies that the City of Ashland supports to determine if an acceleration of our normal quarterly payment schedule would provide that necessary "bridge funding" until September. In other words, if we were to provide your entire 96/97 allocation in July (and if other funding agencies did likewise), would you be able to continue operating until September or October? Please return the attached questionnaire by Friday. May 31, since I would like to present this concept to the City Council at its June 4 meeting. A stamped, self-addressed envelope has been included for your convenience. Sincerely, Catherine M. Golden Mayor cc: City Council Jill Turner, Director of Finance Enclosures (2) MY-31-1996 . 09:33 PROM ACt SS, TO 4885311 P 01 �actionnaire rn Non-Profit A e¢ dt* Funded by the City of Ashland &ckpSQund: The City of Ashland is interested in determining the interest among the health and human services agencies it funds to determine if a lump sum annual payment (in lieu of quarterly payments), would keep services available to Ashland residents until Jackson County can present an alternate tax measure to the voters in September. 1. If lacksun County eliminates its grant to our agency, a lump sum grant in July 1996 by the City of Ashland would keep services operating. Yes No 2, With this lump sum grant, we would be able to keep services,operating until... July 31 August 31 September 30 3, Keeping the services available would also require other funding agencies to accelerate their payments. Yes No 4. General comments on this proposal: (t1E l�PP2F.Cef17t 'f9+[K Dax a l7 c)tcc Gar,tjWW ASS t g uF /At q. 7tN�trNF .{61PJ�lCFS Jo fltrFtNwfD RE SiaFS/IS. Agency: f CSS In1G• Contact person: lo/lrrr CL*Uys please return by Friday Mav 31 to Catherine M. Golden, Mayor City of Ashland City Hall. A R:�, .... ✓,:'•'.. :.aS'�1 kn it-F ~c: ��1 6 7;�-n''3..ti W-It_ May 28, 1996' Patricia Claeys ACCESS, Inc. 3630 Aviation Way Medford OR 97504 Dear Grant Awardee: The City of Ashland has awarded your agency $2,080, beginning July 1, 1996 to provide health and human services to Ashland residents. Your agency, along with many others, depends on grants from several public and non-profit agencies in Jackson County in order to deliver those programs. The recent rejection by the voters of Jackson County's tax base places many of these programs in jeopardy. Discussions are now taking place at the County Budget Committee level on the cuts that will be necessary to balance the budget. It is anticipated that grants to health and human services agencies will be one of the areas most likely to be cut or eliminated. While one of the outcomes of these discussions may be the re-submission of a serial levy to the voters in September, some "bridge funding" may be appropriate to continue services until the tax payments become available (assuming the voters approve the new levy in September). We are taking a survey of the eleven agencies that the City of Ashland supports to determine if an acceleration of our normal quarterly payment schedule would provide that necessary "bridge funding" until September. In other words, if we were to provide your entire 96/97 allocation in July (and if other funding agencies did likewise), would you be able to continue operating until September or October? Please return the attached questionnaire by Friday. May 31, since I would like to present this concept to the City Council at its June 4 meeting. A stamped, self-addressed envelope has been included for your convenience. Sincerely, Catherine M. Golden Mayor cc: City Council Jill Turner, Director of Finance Enclosures (2) 1 Ouestionnaire to Non-Profit A eg ncies Funded by the City of Ashland Background: The City of Ashland is interested in determining the interest among the health and human services agencies it funds to determine if a lump sum annual payment (in lieu of quarterly payments), would keep services available to Ashland residents until Jackson County can present an alternate tax measure to the voters in September. 1. If Jackson County eliminates its grant to our agency, a lump sum grant in July 1996 by the City of Ashland would keep services operating. Yes No 2. With this lump sum grant, we would be able to keep services operating until... July 31 August 31 September 30 3. Keeping the services available would also require other funding agencies to accelerate their . payments. Yes No 1 4. General comments on this proposal: Sl.. Agency: ^�•• 0 l/owii.f�o Y.►�Cr Contact person: °p Please return by Friday. May 31 to Catherine M. Golden, Mayor City of Ashland City Hall. i ♦r i May 28, 1996 Debra F. J.Lee, Executive Director Center For Non Profit Legal Services, Inc. P.O. Box 1586 Medford, OR 97501 Dear Grant Awardee: The City of Ashland has awarded your agency $3,120, beginning July 1, 1996 to provide health and human services to Ashland residents. Your agency, along with many others, depends on grants from several public and non-profit agencies in Jackson County in order to deliver those programs. The recent rejection by the voters of Jackson County's tax base places many of these programs in jeopardy. Discussions are now taking place at the County Budget Committee level on the cuts that will be necessary to balance the budget. It is anticipated that grants to health and human services agencies will be one of the areas most likely to be cut or eliminated. While one of the outcomes of these discussions may be the re-submission of a serial levy to the voters in September, some "bridge funding" may be appropriate to continue services until the tax payments become available (assuming the voters approve the new levy in September). We are taking a survey of the eleven agencies that the City of Ashland supports to determine if an acceleration of our normal quarterly payment schedule would provide that necessary "bridge funding" until September. In other words, if we were to provide your entire 96/97 allocation in July (and if other funding agencies did likewise), would you be able to continue operating until September or October? Please return the attached questionnaire by Friday. May 31, since I would like to present this concept to the City Council at its June 4 meeting. A stamped, self-addressed envelope has been included for your convenience. Sincerely, Catherine M. Golden Mayor cc: City Council Jill Turner, Director of Finance Enclosures (2) Questionnaire to Non-Profit Agencies Funded by the-City of Ashland Background: The City of Ashland is interested in determining the interest among the health and human services agencies it funds to determine if a lump sum annual payment ('m lieu of quarterly payments), would keep services available to Ashland residents until Jackson County can present an alternate tax measure to the voters in September. t. If Jackson County eliminates its grant to our agency, a lump sum grant in July 1996 by the City of Ashland would keep services operating. Yes No 2. With this lump sum grant, we would be able to keep services operating until... July 31 August 31 September 30 3. Keeping the services available would also require other funding agencies to accelerate their payments. Yes / No 4. General comments on this proposal: C�S 14A rQq//�— � GL t it e CWPi�n ' 7 tof Lv 6-'� 30 C20 Agency: g�, } ,'�t� VOCA�o Contact person:—Wa- `x n"° Please return by Friday. May.31 to Catherine M. Golden, Mayor City of Ashland City Hall. LY I May 28, 1996 Hilary Best, Coordinator Jackson County CASA 1.005 East Main Street Medford OR 97504 Dear Grant Awardee: The City of Ashland has awarded your agency $1,250, beginning July 1, 1996 to provide health and human services to Ashland residents. Your agency, along with many others, depends on grants from several public and non-profit agencies in Jackson County in order to deliver those programs. The recent rejection by the voters of Jackson County's tax base places many of these programs in jeopardy. Discussions are now taking place at the County Budget Committee level on the cuts that will be necessary to balance the budget. It is anticipated that grants to health and human services agencies will be one of the areas most likely to be cut or eliminated. While one of the outcomes of these discussions may be the re-submission of a serial levy to the voters in September, some "bridge funding" may be appropriate to continue services until the tax payments become available (assuming the voters approve the new levy in September). We are taking a survey of the eleven agencies that the City of Ashland supports to determine if an acceleration of our normal quarterly payment schedule would provide that necessary "bridge funding" until September. In other words, if we were to provide your entire 96/97 allocation in July (and if other funding agencies did likewise), would you be able to continue operating until September or October? Please return the attached questionnaire by Friday. May 31, since I would like to present this concept to the City Council at its June 4 meeting. A stamped, self-addressed envelope has been included for your convenience. Sincerely, Catherine M. Golden Mayor cc: City Council Jill Turner, Director of Finance Enclosures (2) RESOLUTION NO. 96- A RESOLUTION OF THE CITY OF ASHLAND ANNEXING A CONTIGUOUS AREA TO THE CITY OF ASHLAND, OREGON, AND PROVIDING FOR AN EFFECTIVE DATE. (PARKER/NEUMAN ANNEXATION) RECITALS: A. ORS 222.125 permits the city to annex the property described in the attached Exhibit A without an election and without a public hearing when all of the owners of the property to be annexed and not less than 50% of the electors, if any, residing on the property consent in writing to the annexation. B. All of the owners of this property have consented in writing to the annexation as have the two electors residing on the property. C. The land use application for annexation has been heard and was approved with findings and the order for annexation adopted by the city council on September 19, 1995. THE CITY OF ASHLAND RESOLVES AS FOLLOWS: SECTION 1. The land described in the attached Exhibit "A" is contiguous to the City of Ashland and is located in Jackson County, Oregon, and is proclaimed to be annexed to the City of Ashland as provided in ORS 222.125 and Section 2 of this Resolution. SECTION 2. Upon the effective date of this resolution, the City Recorder, in accordance with ORS 222.177, shall transmit to the Secretary of the State of Oregon, a copy of this resolution, a copy of the Statement of Consent from the electorate of the tract annexed and shall submit a copy of this resolution to the County Assessor and County Surveyor of Jackson County, Oregon. This resolution was read by title only in accordance with Ashland Municipal Code 1996 §2.04.090 duly PASSED and ADOPTED this day of Barbara Christensen, City Recorder SIGNED and APPROVED this day of 1996. Catherine M. Golden, Mayor Re wed as to form: PaulZ4 - Ip:ord\annx-neu.re11 EXHIBIT A Commencing at the Northwest corner of Section 10 in Township 39 South, Range 1 East, Willamette Meridian in Jackson County, Oregon; thence South 000 07 ' 18" East, along the West line of said Section 10, 253.20 feet to the North line of that tract of land described in Instrument No. 85-17109, . Official Records, Jackson County, Oregon for the TRUE POINT OF BEGINNING; thence, along the North line of said tract of land, South 890 47 ' 36" East 16. 34 feet to the Northwest corner of that tract of land described in Instrument No. 84-03062 , Official Records in said Jackson County; thence, along the North line of said tract, South 890 47 ' 36" East 500. 00 feet to the Northeast corner thereof; thence, along the East line of said tract, South 000 12 ' 24" West 622.30 feet to the Southeast corner thereof; thence, along the South line of said tract, North 89° 47 ' 36" West 512.78 feet to the West line of said Section 10; thence, along said West line, North 000 07 ' 18" West 622 . 31 feet to the Point of Beginning. PROFESSED LAND SURVEYOR- ' ORECON FE6UVA9Y 4,1983 DARRELL L. HUCK .J 3077 Darrell L. Huck L. S. 2023 - Oregon Expires 6/30/97 Hoffbuhr & Associates, Inc. Neuman Annexation Area February 13 , 1996 (mmnannx.dlh) . . . . ..� ,.. . §\ d/ �\ ! ■ ¥`§ • �■�g | . §\ �� , - . _ � 2 , /� �--/--\---/— - 3\I---\ . \ . � __ m_e _e. . . - r - -—- l ---- -; ; -- — { f§ b - =#R e ! _ - ! �5� ! t \\. E a = %§G § : : ! G. 2 !#a]j§ Q 2 \ ) ® o E §§R / | ~ ]§ @ 0 \§ �� � � } �/ - e � � • @@I i _ �� ; °f �h y g � ., . AemoranAum June 27, 1996 vy 1I: Honorable Mayor and City Council rom: Brian L. Almquist, City Administrator �1I�1jCCf: Surplus Sale Agreement with BPA i RECOM11�1�IDATION: (1)That the City Councl authonze the Mayor and Recorder to=arto Amendatory of 4 average megawatts of surplus power'during the months Agreemmt No. 7 with BPA,approving to o 1 that the staff be authorized to of October through March at a rate of 14.5 mills per kilowatt hour; and(2) concurrently give notice to BPA of its intent to return to a 100%Priority Firm rate status on October" 1998. BACKGROUND:For the past several months, staff have been r, gNjatng with BPA and Pacificorp with the goal of piudiasing a portion of our allergy riceds at lower rates than BPA has arurounoed for its priority firm(PF)rate. One of the impediments to concluding those negotiations was some equivocating by BPA over just how much "diversification" they would allow their total requirements customers to do, and the terms and conditions of that diversification. Ashland signed a contract with BPA in 1981 agreeing to purchase all of its firm energy from BPA through the year 2001. However, BPA has realized that its historic dominance in the market as having m the wholesale-abler, power product is over and that it not only had to lows its PF rate to remain oompentrve tive in but it also had to give its customers some flexibility to diversify to allow them tolikewise remain commitment eti 2001, many of thoseacustoomerss wo it held its look for alternate supplierssaat the emend of their contracts.until or factors which led your staff to select BPA as the preferred c1x ice for 10% of our power. There are three major at 14.5 mills for the nad 15 months; second, they have made The first is that BPA has offered a surplus PA re product fits for those utilities who diversify; and some concessions on the"exit fee" that BPA requiresfforO our load.While it is possible to have a third third is the ease of continuing d have BPA shape of administering two contracs for a relatively small Party supply and shape our load,it adds to the complexity part of our requirements. ECONONHC EMPACT 1. Priority Firm tPFI Sai fil record of decision which will result in a AM. October 1' 1996 13.1% reductim in the PF portion of err load. These new rates will go into effect on This is a slightly higher savings than we had projected in the 96-97 budget. S❑n lus(SP)Savin¢s. The contract we negotiated for 10% of our load will allow us to purdiase 4 2• Mattis,inclusive when BPA PF rates are the average megawatts cuing the months of Sep1n»ber tlttought highest. These rates will remain in effect for 15 months and will result in an annualized savings of $166,200 after amortizing the "exit fee" of$157,000 over the 5-year life of the contract. At the end of the 15-month period, we may continue to buy a surplus power product from BPA or in the marketplace from any other supplier. The projections for the market for the next 5 years are that rates will remain relatively flat with a small escalation toward the end of the 5-year period. 3. Qption to return to the PF rate. Although the prospects of our ability to purchase a product substantially below the PF rate are excellent for the next 5 years, BPA requires a 2-year notice in order to return to the PF rate for the 10% portion being diversified. As a hedge against unforeseen circumstances, staff is recommending that we concurrently give BPA notice of our intention to return to the PF rate with each 15- month surplus power contract. This would leave us with a maximum 9-month exposure to the market, which for 10% of our load would present a minimal risk. 4. Rate Stabilization Account. It is also suggested that beginning on July 1, 1997, the Council consider placing one-half of any projected savings from the surplus power purchase in a "Rate Stabilization Account." The purpose of this account would be to levelize any savings in the surplus power market over the next 5 years and also provide a hedge against a possible BPA rate increase in 2001. 5. Estimated Savings from Surplus Power Sales Contract (annualized). Surplus Power Rate Savings $ 197,600 less Exit fee (prorated) < 31.400 > Net Savings $ 166,200 Actual Savings for FY 1996-97 Surplus Power Rate Savings $ 197,600 less Exit fee <157,000> Net Savings $ 40,600 Projected total savings over the 5-year contract period could be in the range of$600,000 to $800,000, depending on Surplus Power market conditions. (r.Fkctnc\BPASuT.WO RESOLUTION NO. 96- - A RESOLUTION OF THE CITY OF ASHLAND AUTHORIZING THE MAYOR AND RECORDER TO SIGN AMENDATORY AGREEMENT NO. 7 WITH THE BONNEVILLE POWER ADMINISTRATION. THE CITY OF ASHLAND RESOLVES AS FOLLOWS: SECTION 1. The Mayor and City Recorder are hereby authorized to sign Amendatory Agreement No. 7 to Contract No. DE-MS79-81-BP90432 with the Bonneville Power Administration, U.S. Department of Energy for the period beginning October 1, 1996 and ending on September 30, 2001. This resolution was read by title only in accordance with Ashland Municipal Code §2.04.090 duly PASSED and ADOPTED this 2nd day of July, 1996. Barbara Christensen, City Recorder SIGNED and APPROVED this_ day of , 1996. Catherine M. Golden, Mayor I�iewed as to rm: (rC �L N Paul Nolte, City Attorney i pf a � ,.,- Ya : � EmarttncEixm '•,�4t00��', ,. June 25, 1996 , a: Honorable Mayor and City Council /� ram: Brian L. Almquist, City Administrato(A---/ ,�$LthileCf: ManagementlConfidential Employee Cost-of-Living Salary Adjustments RECONPvEMATION: Approve the attached Resolution amending the pay plan for management and confidential employees (including the Recorder and Municipal Judge) for the Fiscal Year 1996-97. BACKGROUND i UQRMATION-P==t to existing contracts with the City's 5 labor unions,the fallowing cost-of-living (CPI) adjustments went into effect on July 1, 1996: Construction Laborers' Local 121 3.0% IBEW Local 659 (Clerical/Tech) 3.0% IBEW Local 659 (Electrical) 3.0% Teamsters' Local 229 (Police) 3.0% Firefighters' Local 2279 (Fire) 3.0% In addition to the 135 employees represented by organized labor unions,the City has 37 employees which are classified as supervisory and confidential employees.The City Recorder and Municipal Judge are covered sqwatdy by a city Charterprovisson which links then mcreaseto the"average salary adjustments of the other supervisory employees and department heads." Last year,the Council received a salary survey prepared by former Assistant City Adnimistrator/Personnel Director Peggy Christiansen, which compered Ashland's top managwimit poshions using 3 survey entma. The Council requested a further refineavid of the durd survey for pmsentaftm this year. UnkMnately, with the loss of Peggy in January of this year,an agency-by-agency follow-up was just not possible.However,this data was updated using the ICMA Salary Survey.Those 3 updated salary surveys are attached for your review. In summary, those surveys show that Ashland's executive level salaries are competitive when compared with Pacific Crest cities in the 10,000 to 25,000 population range. The only exception is the Finance Director whose salary range should be adjusted upward by one step, which I have included in the proposed resolution. (r.Pcn+\MzMIOq.mM) Attachments t= RESOLUTION NO. 96- - A RESOLUTION AMENDING THE PAY PLAN FOR MANAGEMENT . AND CONFIDENTIAL EMPLOYEES FOR FISCAL YEAR 1996-97. RECITALS: A. The wage adjustment for all the City's five labor unions is established at the National CPI-W in the amount of 3.0 percent. B. It is important to maintain salary differentials between organized employees and the supervisory/management staff. C. It is the desire of the City to maintain its management and confidential pay plan at a level commensurate with other jurisdictions when recruiting for these positions. THE CITY OF ASHLAND RESOLVES AS FOLLOWS: SECTION 1. The salary schedule in Resolution No. 95-22 is hereby modified by 3.0 percent effective July 1, 1996, as set forth in Exhibit A. This resolution was read by title only in accordance with Ashland Municipal Code §2.04.090 duly PASSED and ADOPTED this day of 11996. Barbara Christensen, City Recorder SIGNED and APPROVED this day of 1996. Catherine M. Golden, Mayor Reviewed as to form: Paul Nolte, City Attomey (r.Doc�maM�t2ay.ma) Top Management Compensation Surveys Last year, the City Council directed the preparation of three management compensation surveys to be used when evaluating Cost of Living Adjustments (COLA's) for the following positions: City Administrator, City Attorney, Assistant City Administrator, Finance Director, Community Development Director, Fire Chief, Police Chief, Public Works Director and Electric Utility Director. The surveys requested were: 1. ICMA Annual Salary Survey - Pacific Region: This is a survey of cities in the 10,000 - 25,000 population range in the Pacific states region (Alaska, Washington, Oregon and California) which has been used in recent years as a basis for evaluating top management salaries in Ashland. 2. ICMA Annual Salary Survey - Northern California, Oregon and Washington: This survey is a "sub-set" of the Pacific Region,data in 1 above narrowed to cities in Northern California, Oregon and Washington only, in the 16,500 - 40,000 population range. 3. "Comparable City" Survey: This survey attempts to identify top management positions in other agencies which are comparable to the same positions in Ashland in terms of services provided, number of employees managed, budget, etc. (as opposed to focusing solely on population). SUMMARY OF FINDINGS The three surveys provide reference points for gauging the "reasonableness" of Ashland top management salaries. Surveys 1 and 2 are admittedly limited in that they address salary only and not total compensation (total compensation means current salary/wages plus health, welfare and retirement benefits and paid leave time). Survey 3 comes closer to addressing total compensation, although a more detailed analysis of the benefits portion is needed to assure that an accurate benefit comparison is presented. In terms of "rough" conclusions which may be drawn, Salary 1 would suggest that Ashland salary ranges are tracking fairly well with the Pacific region for cities in the 10,000 - 25,000 population range. This is to be expected since this is the comparative base which has been used in recent years. Survey 2 would suggest that when viewed in a tighter regional context (Northern California, Oregon and Washington) for cities in the 16,500 - 40,000 population range, Ashland ranges fall somewhat short of the averages. This can be accounted for by the predominance of Northern California cities in the sample which tend to have higher salaries due to cost of living factors. Conclusions regarding Survey 3 are more difficult to draw. Last year was the City's first attempt at a "benchmarking" approach to compensation and the data is still in need of additional refinement and analysis. Last year, surveys were sent to over 70 agencies with (r.P=\MgmtW.d=)-Pg. ) f ' responses received from only 34. Some of the information was incomplete or unclear and requires further telephone follow-up. Until that is done, it is unclear whether or not we can say that we have identified solid benchmark positions for comparison. The information is presented, however, with the hope that it provides some useful reference point in comparing Ashland salaries to other agencies. Finally, it is important to make a few comments about the significance of labor markets and salary competitiveness. Labor market is defined as "the source and competition for qualified workers." To attract and retain quality managers, Ashland salary ranges must remain competitive with other agencies within the labor market for these positions. Survey 1 defines the labor market as the broader Pacific Region, while Survey 2 defines the labor market as Northern California, Oregon and Washington for cities in the 16,500 - 40,000 population range. I think both are useful benchmarks from a personnel recruitment standpoint and recommend that Ashland ranges track those averages solidly in order for Ashland to remain a competitive employer for future top management recruitment. Additionally, a significant factor impacting salary competitiveness in Ashland is the long- standing preference for top managers to reside within the City limits. Since housing costs are demonstrably higher in Ashland than in surrounding communities, top management salaries need to take this requirement into account. While I have not quantified this impact, it is an important dimension when making salary comparisons with other cities; particularly cities in Oregon and Washington which do not have the same cost of living as Ashland. The following chart demonstrates the significance of the difference in median housing prices for various cities in Oregon, per the 1990 Census: Housing Prices, 1995 Median Under Lower Ashland $111,100 $150,000 $849200 Medford 71,500 96,000 54,800 Grants Pass 66,600 87,700 52,000 Roseburg_ 58,800 76,000 44,100 Klamath Falls 48,200 67,700 32,900 Bend 68,800 92,000 53,100 Pendleton 49,900 65,000 37,900 Eugene 73,200 99,300 56,100 Hillsboro 71,900 90,500 61,200 Lake Oswego 142,600 205,100 101,900 A final word on "total compensation." Historically, public sector employment has been strong on the benefit side (primarily due to the influence of collective bargaining) and there is strong comparability among public sector entities in these areas (e.g. numbers of holidays, paid vacation days, sick leave, comp time, etc.). To attract and retain quality employees, the City of Ashland must maintain competitiveness in total compensation within the labor (r.PmXMgmtSel.dm)-pg.2 c ' market. Annual Cost of Living Adjustments (COLA's) combined with annual step increase (subject to successful performance review) are current and widely-held practices within the public sector. Reduction and/or elimination of COLA's could weaken Ashland's overall competitiveness in recruiting and retaining quality employees and could undermine equity relationships between existing pay groups if not applied uniformly. Attachments: Survey 1: ICMA Pacific Region Survey 2: ICMA NoCA/OR/wA Sub-region Survey 3: Comparable City Survey (r.Pon�Mgm�.dac)-pg.3 rt 1. ICMA Annual Salary Survey - Pacific Region The City Administrator has used the ICMA Annual Salary Survey - Pacific Region as the reference point in recent years for annual Cost of Living Adjustments. This region includes Alaska, California, Oregon and Washington. Ashland salary ranges are compared to the average top step of cities between 10,000 - 25,000 in population, except for the positions of City Administrator and Finance Director which are compared to cities in the 10,000 to 50,000 population range due to greater similarity in total budget and complexity of services. The goal has been to maintain Ashland salary ranges within 5% of the Pacific Region averages. The ICMA salary report is published each spring and is based on salary data as of June 30 of the prior fiscal year. The survey is sent to all cities 2500 and over in population and enjoys a response rate of 60%. The most recent survey data is shown below for June 30, 1995 for comparability purposes. (The Ashland range was increased by a 3% Cost of Living Adjustment on July 1, 1995.) ICMA SURVEY - PACIFIC REGION CITIES (10,000 -25,000 population) (all salaries shown are as of June 30, 1995) Position Title Average Ashland Range Planning Director 61,761 57,984 - 65,200 +5.5% Chief of Police 66,764 60,300 - 67,824 +1.6% Fire Chief 65,875 57,984 - 65,200 +1.0% Finance Director* 68,862 57,984 - 65,200 -5.3% Public Works Director 66,795 57,984 - 65,200 -2.4% Assistant City Administrator 64,430 60,300 67,824 +5.3% City Administrator* 90,217 81,756 - 91,968 ** +1.9% City Attorney NA*** 60,300 - 67,824 Electric Utility Director NA*** 60,300 - 67,824 * 10,000 to 50,000 population ** Currently at Step D - $88,428 *** Data is unavailable for these positions This survey would suggest that Ashland ranges are tracking fairly well with cities in the population range within the Pacific Region as a whole. As previously stated, the limitation of this survey is that it reports salary information only, as opposed to total compensation. (r.Pmftmts.t.dm)-pg.4 2. ICMA Annual Salary Survey - NoCA/OR/WA Sub-region cities in This survey utilizes the same database as Survey 1 above, but is narrowed Motion range This Northern California, Oregon and Washington in the 16,500 to 40,000 pop g population range was selected since these cities roughly approximate the immediate labor market for top management positions (certain positions require a much broader market). Maintaining salary competitiveness within this region is particularly important should a top management position become vacant. Again, it is important to note that the dollar figures are as of June 30, 1995 for comparability purposes only. (Ashland ranges were increased by 3% on July 1, 1995.) ICMA SURVEY - NO.CAI.IOR/WA CITIES (16,500 - 40,000 population) (salaries as of June 30, 1995) Position Title Average Ashland Ranee Planning Director 69,191 57,984 - 65,220 -5.7% Chief of Police 75,555 60,300 - 67,824 -10.2% Fire Chief 71,139 57,984 - 65,220 -8.3% Finance Director 67,717 57,984 - 65,220 -3.7% > Public Works Director 76,537 57,984 - 65,220 -14.8% Assistant City Administrator 63,346 60,300 - 67,824 +7.1% 89,780 81,756 - 91,968 +2.4% City Administrator ** r City Attorney NA** 60,300 - 67,824 Electric Utility Director NA** 60,300 - 67,824 = Data is unavailable for these positions _= Currently at Step D -$88,428 This survey would suggest that within the narrower Northern California, Oregon and Washington region for cities in the 16,500 to 40,000 population range, Ashland ranges fall somewhat short of the average, but still within a reasonable range in terms of labor market competitiveness. The predominance of Northern California cities with higher cost of living and correspondingly higher salaries accounts for the upward pull. Also, if the population range were reduced to 16,500 - 25,000, a much closer correlation would be achieved. However, the scope of services of these smaller cities is usually significantly less than the City of Ashland. As with Survey 1, this survey is limited to salary only, as opposed to total compensation. (rpm\Mgmt4 AM)-Pg.s Compensation Survey City List This is the list of cities that received the survey. Those with asterisks (*) responded. Oregon Washington NoCA Albany Auburn Benicia Bend* Bellingham Lafayette Corvallis* Ellensburg* Arcata Forest Grove" Edmunds Los Gatos* Grants Pass* Federal Way* San Rafael* Klamath Falls* Kent Napa Lake Oswego* Kirkland Sebastapol McMinnville* Lynnwood Burlingame Oregon City Pasco Novato* Springfield* Bremerton Los Altos Tigard* Lon ew* Sausalito Gresham* Centralia* Roseville* West Linn* Richland SoLake Tahoe Beaverton* Mercer Island* Chico Hillsboro Pullman Davis* Roseburg* Port Angeles Hercules* Medford* Petaluma Newberg* Millbrae Tualatin* San Carlos Pleasant Hill* Santa Cruz SMial Districts Port Angeles Light Department Orcas Power & Light* Parkland Light & Water* Modern Electric Water* Lakeview Light& Power* Douglas Electric Co-op Emerald People's Utility District* Columbia River People's Utility District* Clatskanie People's Utility District* Columbia Basin Electric Co-op Trinity County P.U.D. O D 5. � m c � m � � 5• c ?� oc_i S w C � � ° � � m ° � n o O x n n 0 2 ? m S m ? 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AN ORDINANCE ADDING CHAPTER 9.18 TO THE ASHLAND MUNICIPAL CODE TO ESTABLISH PROCEDURES FOR DEALING WITH CHRONIC NUISANCE PROPERTY. THE PEOPLE OF THE CITY OF ASHLAND DO ORDAIN AS FOLLOWS: SECTION 1. The following Chapter 9.18 is added to the Ashland Municipal Code. Chapter 9.18 CHRONIC NUISANCE PROPERTY Sections: 9.18.010 Chronic Nuisance Property. 9.18.020 Definitions. 9.18.030 Remedy. 9.18.040 Procedure. 9.18.050 Commencement of Actions; Burdens of Proof; Defenses; Mitigation of Civil Penalty. 9.18.060 Closure During Pendency of Action; Emergency Closures. 9.18.070 Enforcement of Closure Order; Costs; Civil Penalty. 9.18.080 Severability. 9.18.010 Chronic Nuisance Property. A. Any Property within the City of Ashland which becomes chronic nuisance property is in violation of this chapter and subject to its remedies. B. Any person who permits property under his or her ownership or control to be a chronic nuisance property shall be in violation of this chapter and subject to its remedies. 9.18.020 Definitions. A. Chronic Nuisance Property. Property upon which three or more of the below listed behaviors occur during any 30-day period as a result of three separate factual incidents that have been independently investigated by any law enforcement agency. 1. Harassment as defined in ORS 166.065, excluding provision 1(b). 2. Intimidation as defined in ORS 166.155 through 166.165. 3. Disorderly conduct as defined in ORS 166.025, excluding provision 1(b). 4. Furnishing liquor to a minor as defined in ORS 471.410. 5. Minor in possession as defined in ORS 471.430. 6. Unnecessary noise as defined in AMC 9.08.170. PAGE 1 - CHRONIC NUISANCE PROPERTY ORDINANCE (p:ord4wisw".ord) B. Chief. The City of Ashland Chief of Police or the Chief's designee. C. Control. The ability to regulate, restrain, dominate, counteract, or govern conduct that occurs on that property. D. Owne r. Any person, agent, firm, or corporation having a legal or equitable interest in a property. Owner includes, but is not limited to: 1. A mortgagee in possession in whom is vested: a. All or part of the legal title to the property; or b. All or part of the beneficial ownership and a right to present use and enjoyment of the premises; or 2. An occupant who can control what occurs on that property. E. Permit. To suffer, allow, consent to, acquiesce by failure to prevent, or expressly assent or agree to the doing of an act. F. Person. Any natural person, association, partnership, or corporation capable of owning or using property in the City of Ashland. G. Pro e . Any real property including land and that which is affixed, incidental, or appurtenant to land, including but not limited to any premises, room, house, building or structure, or any separate part or portion thereof, whether permanent or not. 9.18.030 Remedy. A. In the event a court determines property to be chronic nuisance property, the court may order that the property be closed and secured against all use and occupancy for a period of not less than 30, but not more than 180 days, or the court may employ any other remedy deemed by it to be appropriate to abate the nuisance. B. In addition to the remedies provided for in paragraph A above, the court may impose upon the owner of the property a civil penalty in any amount up to $100 a day, payable to the city, for each day the owner had actual knowledge that the property was chronic nuisance property and permitted the property to remain chronic nuisance property. 9.18.040 Procedure. When the chief believes in good faith that property within their precinct has become chronic nuisance property, they shall: A. Notify the owner(s) of record in writing that the property has been determined to be chronic nuisance property. The notice shall contain the following information: 1. The street address and a legal description sufficient for identification of the property. 2. A statement that the chief has found the property to be chronic nuisance property with a concise description of the conditions leading to these findings. 3. A copy of the notice shall be served on the owner at least 10 days prior to the commencement of any judicial action PAGE 2 - CHRONIC NUISANCE PROPERTY ORDINANCE IP:ordlnui.....ordl i by the city. Service shall be mailed first class, postage prepaid, addressed to such person at the address of the property believed to be a chronic public nuisance property, and to such other address as shown on the tax rolls of the county in which the property is located of such other place which is believed to give the owner actual notice of the determination by the chief. 4. A copy of the notice shall be served on the occupant of the property if that person is different than the owner and shall occur not less than 10 days prior to the commencement of any judicial proceedings and be made either personally or by mailing a copy of the notice by first-class mail, postage prepaid, to them at the property. Furthermore, a copy of the notice shall be posted at the property if 10 days has elapsed from the service or mailing of the notice to the owner(s), and no contact has been received by the city from them during that period of time. 5. The failure of any person or owner to receive actual notice of the determination by the chief shall not invalidate or otherwise affect the proceedings under this chapter. B. Concurrent with the notification procedures set forth above, the chief shall send a copy of the notice to the city attorney as well as any other documentation which the chief believes supports the closure of the property and the imposition of civil penalties. The city attorney may then commence civil proceedings in a court of competent jurisdiction seeking the closure of the structure as well as the imposition of civil penalties against any or all of the owners thereof, and any such other relief as may be deemed appropriate. 9.18.050 Commencement of Actions: Burdens of Proof: Defenses: Mitigation of Civil Penalty. A. In an action seeking the closure of a chronic nuisance property, the city shall have the initial burden of proof to show by a preponderance of the evidence that the property is chronic nuisance property. B. It is a defense to an action seeking the closure of chronic nuisance property that the owner of property at the time in question could not, in the exercise of reasonable care or diligence, determine that the property had become chronic nuisance property, or could not, in spite of the exercise of reasonable care and diligence, control the conduct leading to the finding that the property is chronic nuisance property. C. In an action seeking civil penalties pursuant to 9.18.030.13, the city shall have the initial burden of proof to show by a preponderance PAGE 3 - CHRONIC NUISANCE PROPERTY ORDINANCE (P:ad\nuicaue.ord) of the evidence that the conditions of that subsection are specified. D. In establishing the amount of any civil penalty requested, the court may consider any of the following factors, as they may be appropriate, and shall cite those found applicable: 1. The actions taken by the owner(s) to mitigate or correct the problem at the property; 2. The financial condition of the owner; 3. Whether the problem at the property was repeated or continuous; 4. The magnitude or gravity of the problem; 5. The cooperativeness of the owner(s) with the city; 6. The cost to the city of investigating and correcting or attempting to correct the condition; 7. Any other factor deemed by the court to be relevant. 9.18.060 Closure During Penden__y of Action: Emergency Closures. In the event that it is determined that the property is an immediate threat to the public safety and welfare, the city may apply to the court for such interim relief that is deemed by the chief or city attorney to be appropriate. In such an event the notification procedures set forth in 9.18.040.A need not be complied with. 9.18.070 Enforcement of Closure Order: Costs: Civil Penalty. A. In the event that a court finds that property constitutes chronic nuisance property as defined in this chapter, the court may order the remedies set out in 9.18.030. In addition, in the event that it also finds that the owner had knowledge of activities or conditions at the property constituting a violation of this chapter and nonetheless permitted the activities to occur, the court may utilize the penalties provided for in 9.18.030.B. B. The court may authorize the city to physically secure the property against use or occupancy in the event that the owner(s) fail to do so within the time specified by the Court. In the event that the city is authorized to secure the property, all costs reasonably incurred by the city to effect a closure shall be made an assessment lien upon the property. As used in this subsection, "costs" mean those costs actually incurred by the city for the physical securing of the property, as well as tenant relocation costs given pursuant to subsection B.4 of this Section. 1. The city Department effecting the closure shall prepare a statement of costs and the city shall thereafter submit that statement to the court for its review. If no objection to the statement is made within the period prescribed by Oregon Rule of Civil Procedure 68, a certified copy of the statement PAGE 4 - CHRONIC NUISANCE PROPERTY ORDINANCE (p:ardM.W..mordl including a legal description of the property, shall be forwarded to the City Recorder who thereafter shall enter the same in the city's lien docket. 2. Liens imposed by this chapter shall be collected in all respects as provided for street improvements liens, and shall bear interest at the rate of 9 percent per year from 10 days after the entry in the lien docket. 3. Any person who is assessed the costs of closure or a civil penalty by the court shall be personally liable for the payment thereof to the city. 4. A tenant, as defined in ORS 90.100 is entitled to reasonable relocation costs as those are determined by the city, if without actual notice the tenant moved into the property after either: a. An owner(s) or agent received notice of any determination pursuant to 9.18.040.A, or b. An owner(s) or their agent received notice of an action brought pursuant to 9.18.050. C. Any person who is assessed the costs of closure or a civil penalty by the court shall be personally liable for the payment thereof to the city. 9.18.080 Severability. If any provisions of this chapter, or its application to any person, or circumstances is held to be invalid for any reason, the remainder of the Chapter, or the application of its provisions to other persons or circumstances shall not in any way be affected. The foregoing ordinance was first read by title only in accordance with Article X, Section 2(C) of the City Charter on the day of 1996, and duly PASSED and ADOPTED this day of 1996. Barbara Christensen, City Recorder SIGNED and APPROVED this day of 1996. Catherine M. Golden, Mayor Approved as to form: Paul Nolte, City Attorney PAGE 5 - CHRONIC NUISANCE PROPERTY ORDINANCE (pwft,:,wmo d) ARTICLE VI-B. City Cost Commission, (C.C.C. ) : Section 1 . Term. The five (5) members shall be elected at the next scheduled Mail-in election held in 1997, and every fourth year thereafter, and shall be elected for a term of four (4) years. Section 2. Powers and Duties. The City Cost Commission's (C.C.C. ) , primary concern and service to Ashland's citizens shall be to publicly analyze the efficiency and all costs related to operating the City' s departments and their supporting functions. All of the C.C.C. 's findings and suggestions shall be made public and forwarded to the City Council for their action. The Mayor and City Council shall retain their full Chartered powers. No new City Ordinance shall be passed by the City Council that would hinder or restrict the authority and purpose of the C.C.C. . a. The C.C.C. shall have the independent authority to perform City operational and financial audits. b. All City Departments and appointed City officials, shall fully cooperate with the C.C.C. by promptly supplying all requested information. c. The C.C.C. shall study the possibility of cost savings from alternative services and through the reorganization of the City's existing operations. d. The C.C.C. shall conduct monthly open public meetings, so as to encourage citizen's input and to discuss the C.C.C. ' s findings. ARTICLE VI-C. City Utility Commission, (C.U.C. ) : Section 1 . Term. The five (5) members shall be elected at the next scheduled Mail-in election held in .1997, and every fourth year thereafter, and shall be elected for a term of four (4) years. Section 2. Powers and Duties. The City Utility.Commission's (C.U.C. ) primary concern and service to Ashland' s citizens shall be; to publicly analyze the structuring of all City utility services and their rates, the City' s cost to supply those utilities to the citizens, the costs paid by citizens for those utility services, and the City's assignment and application of its utility rates and charges to all of its customers. The C.U.C. shall be available to assist citizens with their utility billing inquires and will be available for other commissions or committees. All of the C.U.C. ' s findings and suggestions shall be made public and forwarded to the City Council for their action. The Mayor and City Council shall retain their full Chartered powers. No new City Ordinance shall be passed by the City Council that would hinder or restrict the authority and purpose of the C.U.C. . a. The C.U.C. shall have the independent authority to perform City utility operational and financial audits and studies. b. All City utility departments, their appointed officials, and supporting services, shall fully cooperate with the C.U.C. by promptly supplying all requested information. c. The C.U.C. shall conduct monthly open public meetings, so as to encourage citizen"s input and to discuss the C.U.C. ' s findings. Chief Petitioner and Treasurer, David V. Padden, 326 M. Main St., Ishland, Or. 97520 482-6243 ITS YOUR MONEY! IT ' S YOUR CITY! CITIZENS NEE) TO ELECT: A CITY UTILITY COMMISSION as A CITY COST COMMISSION YOU HELP IS HEED! First , please read the other side of this flyer . It will show the text of the two initiatives . Then , please call 482-6243 for additional information , or to locate the petitions nearest you . Then , please sign our petitions in order to place the two initiatives on the November 5 , 1996 ballot . Thank you for citizen support ! Ashland belongs to you ! Chief Petitioner and Treasurer, David W. Fadden, 326 K. Main St., Ashland, Dr. 97520 482-6243 r. CITY OF ASHLAND '' CITY HALL ASHLAND,OREGON 97520 telephone(code 509)482-9211 PRESS RELEASE At its July 2nd meeting, the Ashland City Council approved an amendment to our existing power sales contract with the Bonneville Power Administration (BPA). This amendment will allow us to purchase about I 1% of our power needs as surplus power from BPA for the next 15 months. This surplus power sale will be at rates about 40% lower than the preference rates the City will pay for the remaining power purchased from BPA. This, coupled with the revised lower rates for the remaining power purchased from BPA, is good news for Ashland citizens. The City of Ashland has been a wholesale power customer of BPA since 1982. After years of rate increases for wholesale electricity, it was welcome news to the City that BPA is proposing a rate decrease for its next rate period. Many of our customers are no doubt asking if this decrease will be passed on to them in the form of lower rates. Before this question is answered, we need to give some background on the new BPA rates and also explain some local circumstances which are unique to Ashland. BPA, facing a new and vigorous competitive electric market place, has instituted a number of cost cutting and other changes to its operations. While this has played a large part in helping to reduce its proposed rates, it has also considerably altered how it bills its utility customers. This new rate structure is much more complex than the existing one. The new rate structure has increased the number of billing line items from two to seven. Also, the actual cost of a unit of electricity has gone from two rates — one for winter and one for summer — to twelve different energy rates (i.e. daytime and nighttime rates for each of six different seasons). What all this means is that while BPA has projected an average 10% rate reduction, this reduction will vary considerably for each individual utility based on its individual load profile. Consequently, until we have some actual experience with our costs under the actual operating conditions, we won't really know the impact on wholesale power costs for out utility. In the past, BPA has included the cost of conservation in its rates and allocated conservation budgets to its utility customer to fund conservation in its local service territories. This is no longer the case and BPA now expects local utilities to fund conservation measures at the local level. This funding will have to come from local electric utility revenues. At present, a regional electric utility review forum is addressing this issue. The results of this review could mandate local program funding levels and minimum program requirements. Therefore, we need to monitor this process to measure the full local economic impact on Ashland's electric utility. Another unknown for us is the revenue impact of losing our largest industrial customer, Croman Corporation, on our electric revenue picture. Also, BPA increased wholesale rates. to all of its utility customers by 4% in October of 1995. This rate increase was not passed on to the citizens of Ashland at that time. Therefore, it is our intention to monitor all these unknowns when BPA's new rates go into effect in October of 1996. This will allow us to review the cost of wholesale power to determine exactly the effect of the new rates on the Ashland electric utility over the next nine months. The good news is that we feel confident our wholesale costs will decrease and that on July 1, 1997, Ashland will be able to reduce electric rates to Ashland citizens reflecting these decreased costs. Also, these revised BPA rates will remain in effect until the year 2001. This means a period of rate stability for at least the next five years for Ashland citizens. The Ashland City Council and Citizens' Budget Committee will carefully analyze these factors when they meet next March to review the City budget. As always, citizens are invited and encouraged to attend these meetings and to express their views on the proposed rates.