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HomeMy WebLinkAbout2012-0127 Special Mtg MIN ASHLAND CITY COUNCIL SPECIAL MEETING January 27, 2012 Page 1 of I MINUTES FOR THE SPECIAL MEETING ASHLAND CITY COUNCIL January 27,2012 51 Winburn Way CALL TO ORDER Mayor Stromberg called the meeting to order at 8:30 a.m. in the Siskiyou Room of 51 Winburn Way. Councilor Slattery, Morris, Lemhouse, Voisin, Silbiger, and Chapman were present. Mayor Stromberg briefly explained to the panelists that they would be breaking into two different groups and interviewing six candidates. The following individuals, along with the Mayor and Councilors, were introduced as the panelists: David Lohman, City Attorney, JoAnne Eggers, Parks Commissioner, Brian Almquist, Former City Administrator; Barbara Christensen, City Recorder, Paul Nicholson, Executive Director of Oregon Shakespeare Festival, Dee Anne Everson, Citizens Budget Committee and Pam Marsh, Planning Commission. Tina Gray, Human Resource Manager provided questions for the panel to use when interviewing the candidates along with the Evaluation Criteria. Andrea Sims, consultant from Waters, Inc. gave brief overview on the candidates. Each group began interviews at 9 a.m. with the following candidates: Dave Kanner, John Clark, Kelly Madding, Phil Messina, Ronald Chandler and Tom Odom. Interview questions and Evaluation Criteria is attached to these minutes. ADJOURNMENT to Executive Session Meeting a ' umed at 4:01 p.m. Barbara Christensen, City Recorder ohn tromberg, Mayor Friday, January 27, 2012 Panel Interviews - Siskiyou and Lithia Rooms (51 Winburn Way) *All Panelists report to the Siskiyou Room at 8:30 AM for briefing and instruction Siskiyou ' • • ' • • • John Stromberg, Mayor • Russ Silbiger,Ashland City Council • Carol Voisin,Ashland City Councilor • Mike Morris,Ashland City Council • David Chapman,Ashland City Council • Dennis Slattery,Ashland City Councilor • Greg Lemhouse,Ashland City Councilor • Barbara Christensen,Ashland City Recorder • David Lohman,City Attorney • Paul Nicholson, Executive Director CSF • Joanne Eggers, Parks Commissioner • Dee Anne Everson,Citizens Budget Committee • Brian Almquist, Former City Administrator • Pam Marsh, Planning Commission 9:00 AM—10:00 AM -- Dave Kanner 9:00 AM—10:00 AM— John Clark 10:00 AM —11:00 AM—John Clark 10:00 AM— 11:00 AM—Dave Kanner 11:00 AM—Noon—Kelly Madding 11:00 AM—Noon— Phil Messina (Provided LUNCH for Panelists) LUNCH (Provided for Panelists) 1:00 PM —2:00 PM - Phil Messina 1:00 PM —2:00 PM - Kelly Madding 2:00 PM—3:00 PM - Ronald Chandler 2:00 PM—3:00 PM - Tom Odom 3:00 PM—4:00 PM - Tom Odom 3:00 PM—4:00 PM - Ronald Chandler Council . Executive Session discuss candidates • • Room) Saturday, January 28, 2012 Starting at 10:00 AM- Second Interview with top candidate(s)Siskiyou Room (51 Winburn Way) 2012 City Administrator Selection Process SCHEDULE OF EVENTS: Wednesday, January 25, 2012 Candidates arrive in Ashland Rooms have been reserved for out-of-area candidates at Plaza Inn &Suites. Thursday, January 26, 2012 Kick-off meeting - 10:00 AM—Siskiyou Room (51 Winburn Way) Mayor& Department Heads welcome Candidates to Ashland City Tours City Staff will provide each candidate with a tour of the City. Each candidate will have an opportunity to meet with each Department Head for a brief discussion about their department and upcoming projects. [Candidates ore on their own for lunch so they can meet up with family/friends, visit a local restaurant, enjoy a little down time before finishing the tour]. HOST CANDIDATE Mike Morrison,Public Works Superintendent Ronald Chandler Margueritte Hickman, Fire Division Chief Phil Messina Corey Falls, Deputy Police Chief Kelly Madding Rachel Dials, Recreation Superintendent John Clark Adam Hanks,Project Manager Dave Kanner Maria Harris, Planning Manager Tom Odom Open House-5:30 PM— 7.00 PM—Plaza Inn & Suites, Hospitality Room Candidates will give a short presentation of their experience and why they want to be the next city Administrator. The event will provide an opportunity for candidates to talk informally with members of the Community, Council and Staff. • Ashland City Administrator Evaluation Criteria Candidate Dimension Evaluation Scale 1. Vision • Knowledge and understanding of the current issues,culture and trends 1 2 3 4 within the community and how they may affect the community in the i 1 1 wft future 2. Experience • Knowledge of Police operations and issues 1 2 3 4 • Knowledge of Fire operations and issues 1 2 3 4 • Knowledge of Public Works operations and issues 1 2 3 4 • Knowledge of municipal finance and budgeting 1 2 3 4 • Knowledge of Community Development operations and issues 1 2 3 4 • Knowledge of City utilities including water, sewer, storm drain,electric and 1 2 3 4 broadband services • • Knowledge of Economic Development and Urban Renewal 1 2 3 4 • Experience of General Administrative Oversight and Direction of Capital 1 2 3 4 Projects • Understanding of state, regional and local politics 1 2 3 4 • Ability to utilize political acumen without being political 1 2 3 4 • Knowledge of tourism and tourism impacts to community and City services 1 2 3 4 • Understanding of policy formulation and implementation 1 2 3 4 3. Leadership • Ability to present ideas in a clear and persuasive way 1 2 3 4 • Leadership style which is collaborative, inclusive and action oriented 1 2 3 4 • Ability to work with diverse citizens groups 1 2 3 4 • Ability to direct, supervise and evaluate staff 1 2 3 4 • Ability to interact and provide guidance to City Council 1 2 3 4 • Ability to interact and provide administrative guidance to Mayor 1 2 3 4 • Demonstrate team building and team oriented management style 1 2 3 4 • Ability to respond appropriately to change and adapt to new information 1 2 3 4 and changes • Ability to understand and manage the often conflicting financial pressures 1 2 3 4 of a complex, multi-departmental public agency • 4. Communication • • Ability to communicate effectively verbally and in writing 1 2 3 4 • Ability to utilize active listening skills 1 2 3 4 75elfManagement responses and interview presence 1 2 3 4 tone and inflection were appropriate 1 2 3 4 al skills were appropriate to situation 1 2 3 4 Other Observations or Comments: • • 4. Communication • Ability to communicate effectively verbally and in writing 1 2 .3 4 • Ability to utilize active listening skills 1 2 3 4 5. Self Management • Candidates responses and interview presence 1 2 3 4 • Candidates tone and inflection were appropriate 1 2 3 4 • Interpersonal skills were appropriate to situation 1 2 3 4 Other Observations-or Comments:: . PANEL A— INTERVIEW QUESTIONS City Administrator—City of Ashland Candidate: Panelist: 1) Please provide us a brief introduction of yourself outlining your background and experience. • 2) Being a City Administrator requires a broad range of expertise in municipal management. What areas do you believe are your greatest strengths and which areas do you feel are your weakest? 3) The City Administrator bridges and integrates the work of the City Council and of the Department Directors. Discuss the challenges and key lessons you have experienced in facilitating and maintaining effective functioning between these two groups. • 4) Please give a specific example of when you worked with diverse groups that were in opposition on an issue. o How did you establish a sense of collaboration in order to gain consensus on a mutually acceptable solution? o How do you deal with an individual who disagrees with your viewpoint? 5) How do you get the best out of your employees? What can they expect from • you as their City Administrator?. 6) Considering the culture of the Ashland community and the City organization, do you believe that you would be a good "fit' and why? 8) How have you improved internal communications or created efficiencies within your organization? What specific improvements have you made that have had a long-lasting impact on your work group? I 9) Within the workplace setting, who is your worst critic and why? How have you dealt with that criticism? • 10)What is the most difficult management situation with which you have been involved? 11) Based on your research of this job and your tour yesterday, what are your observations and/or concerns regarding Ashland? . • PANEL B— INTERVIEW QUESTIONS City Administrator—City of Ashland Candidate: Panelist: 1. Please provide us a brief introduction of your background and experience and tell us how it prepares you for this position. What are some recent high priority areas of focus in your current or past position? 2. The City of Ashland currently has a strong Mayor/City Administrator form of government. From your perspective, what is the ideal relationship between a City Administrator and the Mayor and City Council? How do you establish that relationship? 3. What challenges do you see that cities face in the coming years, and how do you see these challenges affecting Ashland? I I 4. How do you believe that your current Council/Board and staff would describe you, your style and approach? Do you feel that this is an accurate assessment, and what would you add to this description? 5. Ashland is a very involved community with many groups and individuals who want to be part of the decision-making process. How do you see yourself working in this kind of environment, and what do you think a City should do to be inclusive in its decision- making but also be results-oriented? 6. In what ways do you currently work with your department heads? When you think about "the best" management team you have ever been a,leader/member of, what made it so functional and how to you think you contributed to its success? 8. How would you describe your level of awareness about social and economic diversity issues? How might this awareness be important in your role of City Administrator in Ashland? 9. When you reflect back on your career,what accomplishments (1 or 2) are you especially proud of and why? 10. What steps have you taken to establiA-and maintain relationships between the City and other local entities such as the school district, hospitals and County? 11. Have you worked in unionized environments? What has been your role in labor contract negotiations, day-to-day contract administration and general labor- management relations?