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Home My WebLink About2012-023 CONT Addendum - Severson Custom Fabricating ADDENDUM TO CITY OF ASHLAND CONTRACT FOR GOODS AND SERVICES LESS THAN $25,000 Addendum made this 14th day of February, 2012, between the City of Ashland ("City") and Severson Custom Fabricating ("Contractor"). Recitals: A. On September 28, 2011, City and Contractor entered into a "City of Ashland Contract for Goods and Services Less than $25,000" (further referred to in this addendum as "the agreement'). B. The parties desire.to amend the agreement to modify the proiect to include additional services. City and Contractor agree to amend the agreement in the following manner: 1. The scope of work is being modified to include the painting of six (6) signs to match existing signs at a cost of$270.00. 2. Except as modified above the terms of the agreement shall remain in full force and effect. CONTRACTOR: / CITY OF ASHLAND: BY '/' G v/ �— BY I �lti+ti eyC epartme it Head Its Date �2-I S-I Z DATE Purchase Ord r# Acct. No.: Y7 �9 l0 /60 (For City purposes only) 1-CITY OF ASHLAND,ADDENDUM TO CONTRACT FOR GOODS AND SERVICES Page 1 / 1 �. CITY OF ASHLAND F DAT—E ---I PO NUMBER 20 E MAIN ST. 10/7!2011 10491 ASHLAND, OR 97520 (541)488-5300 VENDOR: 016473 SHIP TO: Ashland Fire Department SEVERSON CUSTOM FABRICATING (541)482-2770 6243 VENTURA LANE 455 SISKIYOU BLVD CENTRAL POINT, OR 97502 ASHLAND, OR 97520 FOB Point: Req.No.: Terms: Net Dept: Req.Del.Date: contact: Chris Chambers Special Inst: Confirming? No Quantity Unit Description Unit Price Ext Price THIS IS A REVISED PURCHASE ORDER Contractor to modify nine (9)existinq 4,005.00 trailhead signs. Contractor to pickup and deliver signs. Parks will be removing and reinstalling signs. Contract for Goods& Services Beginning date: October 5, 2011 Completion date: June 1, 2012 Processed change order 01/10/2012 595.00 to include additional services per the attached Contract Addendum dated December 19, 2011. Additional services to include the fabrication of 1 new metal sign, the repair of bullet holes on the posts of 1 sign and paintinq/powder-coating of 3 signs, for a total additional cost of$535.00. Processed change order 02/15/2012 270.00 to include additional services per the attached Contract Addendum dated February 14, 2012 SUBTOTAL 4,870.00 BILL To:Account Payable TAX 0.00 20 EAST MAIN ST FREIGHT 0.00 541-552-2028 ' TOTAL 4,870.00 ASHLAND, OR 97520 Account Number Project Number", - Amount Account Number Project Number .Amount E 670.08.29.00.604160 E 000199.400 4,870.00 �� ----��-- L N Authori �d Signature VENDOR COPY FORM #10 CITY OF CONTRACT-AMENDMENT APPROVAL REQUEST FORM PAS H LAN D Request for a Change Order Name of Supplier/Contractor/Consultant:Severson Custom Fabricating Total amount of this contract amendment Purchase Order Number:10491 ` Title 1 Description:AFR Interpretive Sign Metal Fabrication $ 270.00 ❑ Per attached contract amendment Contract Amendment Original contract amount $ 4005.00 100 %of original contract Total amount of reD vlous contract amendments 595.00 %of original contract Amount of this contract amendment 270.00 %of original contract TOTAL AMOUNT OF CONTRACT $ 4870'00 121.6_%of original contract In accordance with OAR 137-047M :1)The amendment is within the scone of procurement as described in the solicitation documents,Sole Source notice or approval of Special Procurement 2)The amendment is necessary to comply with a change in law that affects performance of the contract.3)The amendment results from renegotiation of the terms and conditions,including the contract price,of a contract and the amendment is advantageous to the City of Ashland,subject to all of the following conditions:a)goods and services to be provided under the amended contract are the same as the goods and services to be provided under the unamended contract b)The City determines that with all things considered,the amended contract is at least as favorable to the City as the unamended contract;c)The amended contract does not have a total term greater than allowed in the solicitation document, contractor approval of a Special Procurement An amendment is not within the scope of the procurement if the City determines that ff it had described the changes to be made by the amendment in the procurement documents,it would likely have increased compebbon or affected award of contract. Contract amendment is within the scope of procurement YES X NO* Of"NO",Council approval is required) Sourcing Method: SMALL PROCUREMENT-Less than$5.000 INVITATION TO BID or COOPERATIVE PROCUREMENT,ORF or ®Total amount of contract and cumulative REQUEST FOR PROPOSAL EXEMPTION PURSUANT TO AMC 2.50 amendments s$6,000. YES 1 NO ❑ Total amount of cumulative amendments ❑Total amount of original contract and cumulative ❑If'NO',amount exceeding authority requires <-25%of original contract amount or$250,000 amendments:5 $100K for Goods&Services, Council approval.Attach copy of Council whichever is less.YES I NO s$75K for Personal Services,<$50K for Attorney Communication. ❑If'NO',amount exceeding authority requires Fees. YES 1 NO ❑ Exempt-Reason: Council approval.Attach copy of Council ❑If"NO',amount exceeding authority requires Communication. Council approval.Attach copy of Council . ❑ Exempt-Reason: Communication. ❑ Exempt-Reason: INTERMEDIATE PROCUREMENT SOLE SOURCE EMERGENCY PROCUREMENT Goods&Services-$5,000 to$100.000 ❑ Total amount of cumulative amendments ❑ Written Findings:Document the nature of the Personal Services -$5.000 to$75.000 5 25%of original contract amount or$250,000 emergency,including necessity and circumstances ❑ Total amount of cumulative amendments whichever is less.YES 1 NO requiring the contract amendment <_25%of original contract amount.YES 1 NO ❑If'NO',amount exceeding authority requires [] Obtain direction and written approval from City ❑If'NO',amount exceeding authority requires Council approval.Attach copy of Council Administrator Council approval.Attach copy of Council Communication. ❑ If applicable,attach copy of Council Communication. ❑ Exempt-Reason: Communication ❑ Exempt-Reason: ❑ Exempt-Reason: SPECIAL PROCUREMENT INTERGOVERNMENTAL AGREEMENT ❑Total amount of original contract and cumulative amendments are ❑Original contract approved by City Council. YES 1 NO within the amount and terms initially approved by Council as a Special Provide date approved by City Council: (Date) Procurement. YES 1 NO If'NO',Council approval is required.Attach copy of Council Communication. ❑ If'NO',amount exceeding authority requires Council approval. ❑ Contract amendment approved and signed by City Administrator. Attach copy of Council Communication. Project Number 000199.400 Account Number 670.06.29.00.604160 Account Number--------_---------- 'Expenditure must be char�gedlo the pprop t ficcounnumbers for the financials to reflect the actual expenditures accurately. ttachje�xtra pages if needed. Employee Signature: r �� Department Head Signature: ✓1 r/lam. h' Funds appropriated forcurrent fiscal year. YES / NO rX ✓c �z Finance Director Date Comments: Form#10-Contract Amendment Approval Request Form,Request for a Change Order,Page 1 of 1,2114/2012