HomeMy WebLinkAbout2012-029 CONT Addendum - Drywall Etc ADDENDUM TO CITY OF ASHLAND
CONTRACT FOR GOODS AND SERVICES LESS THAN $25,000
Addendum made this 215` day of February. 2012, between the City of Ashland
("City") and Drywall, Inc. ("Contractor").
Recitals:
A. On January 30, 2012, City and Contractor entered into a "City of Ashland Contract
for Goods and Services Less than $25,000" (further referred to in this addendum as
"the agreement').
B. The parties desire to amend the agreement to modify the project and increase the
compensation to be paid to Contractor.
City and Contractor agree to amend the agreement in the following manner:
1. The scope of services is modified to add drywall and labor for two (2) additional walls
at a cost of$600.00.
2. Except as modified above the terms of the agreement shall remain in full force and
effect.
Copf CT CITY OF ASHLAND:
B BY `a
eprt rtment Head
Its N Date a t>! (jD ('Z
DATE
Purchase Order# 7
Acct. No.: � O°o " 7 O
(For City purposes only)
1-CITY OF ASHLAND,ADDENDUM TO CONTRACT FOR GOODS AND SERVICES
Page 1 / 1
,g m o Y EEC0j DER
�. CITY O F
ASHLAND - DATES "'L;-BO NUMBER ' . `
20 E MAIN ST. 2/13/2012 10672
ASHLAND, OR 97520
(541)488-5300
VENDOR: 016742 SHIP To: Ashland Building Maintenance
DRYWALL ETC (541)488-5358
2875 BANNER CT 90 N MOUNTAIN AVENUE
MEDFORD, OR 97504 ASHLAND, OR 97520
FOB Point: Req.No.:
Terms: Net Dept.:
Req. Del.Date: Contact: Dale Peters
Special Inst: Confirming? No e
Descii lion
THIS IS A REVISED PURCHASE ORDER
Drywall -Temporary Fire Station#2 2,500.00
Per attached proposal and contract
Contract for Goods and Services
Beginning dater January 31, 2012
Completion date: March 22, 2012
Insurance required/On File
Processed change order 02/24/2012 600.00
Scope of services modified to add
drywall and labor for two (2)
additional walls at a cost of$600.00.
SUBTOTALI 3100.00
BILL TO:Account Payable TAX 0.00
20 EAST MAIN ST FREIGHT 0.00
541-552-2028 TOTAL F 3,100.00
_...
ASHLAND, OR 97520
Account Number . Project Number . -;Amount AccounTNumber !PFojec{Number -,^,� , ',"Amount
E 410.08.24.00.704200 E 000278.120 3,100.00
A uthoriz Signature VENDORCOPY
FORM #10 CITY OF
CONTRACT AMENDMENT APPROVAL REQUEST FORM �J[� L] i ��T
Request for a Change Order n L 1 r
Name of Supplier/Contractor/Consultant: DRYWALL ETC. Total amount of this
contract amendment:
Purchase Order Number: 10672
Title 1 Description: Drywall Temp Fire Station#2 $
❑ Per attached contract amendment
Contract Amendment
Original contract amount $ 2500.00 100 %of original contract
Total amount of previous contract amendments %of original contract
Amount of this contract amendment 600.00 %of original contract
TOTAL AMOUNT OF CONTRACT $ 3100.00 %of original contract
In accordance with OAR 137-047-0800:1)The amendment is within the scope of procurement as described in the solicitation documents,Sole Source notice or approval of Special
Procurement.2)The amendment is necessary to comply with a change in law that affects performance of the contract.3)The amendment results from renegotiation of the terms and
conditions,including the contract price,of a contract and the amendment is advantageous to the City of Ashland,subject to all of the following conditions:a)goods and services to be
provided under the amended contract are the same as the goods and services to be provided under the unamended contract;b)The City determines that,with all things considered,the
amended contract is at least as favorable to the City as the unamended contract;c)The amended contract does not have a total tenn greater than allowed in the solicitation document,
contract or approval of a Special Procurement.An amendment is not within the scope of the procurement if the City determines that if it had described the changes to be made by the
amendment in the procurement documents,it would likely have increased competition or affected award of contract.
Contract amendment is within the scope of procurement: YES� NO* (If"NO",requires Council approval I Attach copy of CC.)
Sourcing Method:
SMALL PROCUREMENT-Less than$5,000 INVITATION TO BID or COOPERATIVE PROCUREMENT,QRF or
YES',the total amount of contract and REQUEST FOR PROPOSAL EXEMPTION PURSUANT TO AMC 2.50
cumulative amendments s$6,000. ❑ 'YES';the total amount of cumulative E]'YES',the total amount of original contract and
❑If'NO',amount exceeding authority requires amendments s 25%of original contract amount or cumulative amendments s$100K for Goods&
Council approval.Attach copy of Council $250,000 whichever is less. Services,<$75K for Personal Services,<$50K for
Communication. ❑If'NO',amount exceeding authority requires Attorney Fees.
❑ Exempt—Reason: Council approval.Attach copy of Council ❑ If'NO',amount exceeding authority requires
Communication. Council approval.Attach copy of Council
❑ Exempt—Reason: Communication.
❑ Exem t—Reason:
INTERMEDIATE PROCUREMENT SOLESOURCE EMERGENCYPROCUREMENT
Goods&Services-$5,000 to$100,000 ❑ "YES',the total amount of cumulative ❑ Written Findings:Document the nature of the
Personal Services -$5,000 to$75.000 amendments<_25%of original contract amount or emergency,including necessity and circumstances
❑ 'YES',the total amount of cumulative $250,000 whichever is less. requiring the contract amendment
amendments s 25%of original contract amount. ❑ If'NO",amount exceeding authority requires ❑ Obtain direction and written approval from City
❑ If'NO',amount exceeding authority requires Council approval.Attach copy of Council Administrator
Council approval.Attach copy of Council Communication. ❑ If applicable,attach copy of Council
Communication. ❑ Exempt—Reason: Communication
❑ Exempt—Reason: ❑ Exempt—Reason:
SPECIAL PROCUREMENT INTERGOVERNMENTAL AGREEMENT
❑'YES',the total amount of original contract and cumulative El'YES',the original contract was approved by City Council.
amendments are within the amount and terms initially approved by Provide date approved by City Council: (Date)
Council as a Special Procurement. If"NO',Council approval is required.Attach copy of Council Communication.
❑ If'NO',amount exceeding authority requires Council approval. ❑ Contract amendment approved and signed by City Administrator.
Attach copy of Council Communication,
Project Number_000278.120 Account Number 410.08.24.00.704200 Account Number
___•__•__•__-______
'Expenditure must be charged to the app a s unt numbers for the financials to reflect the actual expenditures accurately. Attache a pages if needed.
Employee Signature: Department Head Signature: ��`1 -
Funds appropriated for current fiscal year. FSS / NO /C4< 2 L
Finance Director Date
Comments:
Form#10—Contract Amendment Approval Request Form, Request for a Change Order, Page 1 of 1,212112012