HomeMy WebLinkAbout2012-034 CONT Addendum - Southern Oregon Insulation ADDENDUM TO CITY OF ASHLAND
CONTRACT FOR GOODS AND SERVICES LESS THAN $25,000
Addendum made this 16th day of February. 2012, between the City of Ashland
("City") and Southern Oregon Insulation ("Contractor").
Recitals:
A. On January 30, 2012, City and Contractor entered into a "City of Ashland Contract.
for Goods and Services Less than $25,000" (further referred to in this addendum as
"the agreement').
B. The parties desire to amend the agreement to modify the proiect and increase the
compensation to be paid to Contractor.
City and Contractor agree to amend the agreement in the following manner:
1. The scope of services is modified to add additional R-21 installation to additional
framed walls at a cost of$96.00.
2. Except as modified above the terms of the agreement shall remain in full force and
effect.
CONTRACTOR: CITY OF S
BY .
partment H /
Its ate
DATEI 71 I t L
Purchase Order# I (c) C.
Acct. No.: gIO ,OL' ,2y ,bO.-7b*ZOG
(For City purposes only)
'i
1-CITY OF ASHLAND,ADDENDUM TO CONTRACT FOR GOODS AND SERVICES
CITY 1 f'I.EVLIRDER Page 1 / 1
� CITY OF
ASHLAND A l�iil :�='F,DATE i?°! `�<PO.NUMBER _:�:.
IMF 20 E MAIN ST' 2/13/2012 10677
ASHLAND, OR 97520
(541)488-5300
VENDOR: 016741 SHIP TO: Ashland Building Maintenance
SOUTHERN OREGON INSULATION (541)488-5358
1473 NE JENNIFER WAY 90 N MOUNTAIN AVENUE
GRANTS PASS, OR 97526 ASHLAND, OR 97520
FOB Point: Req.No.:
Terms: Net Dept.:
Req.Del.Date: Contact: Dale Peters
Special InsC Confirming? NO
,'!qdaniiiy .: .Umt nit Price(k? r;'-':EkU Pnce
THIS IS A REVISED PURCHASE ORDER
Insulation -Temporary Fire Station#2 3,729.45
Per attached proposal and contract
Contract for Goods and Services
Beginning date: January 31, 2012
Completion date: March 22, 2012
Insurance required/On file
Processed change order 02/27/2012 96.00
Scope of work is modified to add
additional R-21 installation to
additional framed walls at a cost of
$96.00
SUBTOTAL 3,825.45
BILL TO:Account Payable TAX 0.00
20 EAST MAIN ST FREIGHT 0.00
541-552-2028 TOTAL 3,825.45
ASHLAND, OR 97520
_,..._,
_pAcdiiuntNumtier. Pr6je6fN6m6er ' ",. ' Amount. .`;Account Number, , ^!: ProJe'ct'Numbeq_ .?.S 'Amount
E 410.08.24.00.70420 E 000278.120 3,825.45
Authorized Signature VENDOR COPY
FORM #10 CITY OF
CONTRACT AMENDMENT APPROVAL REQUEST FORM ASHLAND .Request for a Change Order
Name of Supplier/Contractor/Consultant: SoL 44_H a Total amount
contrac amenodf m theins t
Purchase Order Number: p (�_;�L}
ES o
Title/Description: ttJSu,t,c4Tt6nJ t-tP T'Z°tytP T'rfZC- S'E��;w�
Per attached contract amendment
Contract Allnendnient
Original contract amount $ ]Z Zq • �{ 100 %of original contract
Total amount of rep vious contract amendments %of original contract
q� 00
Amount of this contract amendment I %of original contract
9 S7
TOTAL AMOUNT OF CONTRACT $ %of original contract,
In accordance with OAR 137-047-0800:1)The amendment is within the scope of procurement as described in the solicitation documents,Sole Source notice orapproval of Special -
Procurement 2)The amendment is necessary to comply with a change in law that affects performance of the contract 3)The amendment results from renegotiation of the terms and
conditions,including the contract price,of a contract and the amendment is advantageous to the City of Ashland,subject to all of the following conditions:a)goods and services to be
.
provided under the amended contract are the same as the goods and services to be provided under the unamended contract;b)The City determines that with all things considered,the
amended contract is at least as favorable to the City as the unamended contract;o)The amended contract does not have a total term greater than allowed in the solicitation document
contract or approval of a Special Procurement An amendment Is not within the scope of the procurement if the City determines that if it had described the changes to be made by the
amendment in the procurement documents,it would likely have increased competition or affected award of contract
Contract amendment is within the scope of procurement: YES _ NO' (If"NO",requires Council approval l Attach copy of CC.)
Sourcing Method:
SMALL PROCUREMENT-Less than$5,000 INVITATION TO BID or COOPERATIVE PROCUREMENT,QRF or
YES',the total amount of contract and REQUEST FOR PROPOSAL EXEMPTION PURSUANT TO AMC 2.50
cumulative amendments:5$6,000. ❑ 'YES',the total amount of cumulative ❑'YES',the total amount of original contract and
❑If'NO',amount exceeding authority requires amendments s 25%of original contract amount or cumulative amendments<_$100K for Goods&
Council approval.Attach copy of Council $250,000 whichever is less. Services,<$75K for Personal Services,<$50K for
Communication, ❑ If'NO',amount exceeding authority requires Attorney Fees.
❑ Exempt-Reason: Council approval.Attach copy of Council ❑If'NO",amount exceeding authority requires
Communication. Council approval.Attach copy of Council
❑ Exempt-Reason: Communication.
❑ Exempt-Reason:
INTERMEDIATE PROCUREMENT SOLESOURCE - EMERGENCY PROCUREMENT
Goods&Services-$5,000 to$100.000 ❑ 'YES',the total amount of cumulative ❑ Written Findings:Document the nature of the
Personal Services -$5.000 to$75.000 amendments s 25%of original contract amount or emergency,including necessity and circumstances
❑ 'YES',the total amount of cumulative $250,000 whichever is less. requiring the contract amendment
amendments 5 25%of original contract amount. ❑If'NO',amount exceeding authority requires ❑ Obtain direction and written approval from City
❑If'NO',amount exceeding authority requires Council approval.Attach copy of Council Administrator
Council approval.Attach copy of Council Communication. ❑ If applicable,attach copy of Council
Communication. ❑ Exempt-Reason: Communication
❑ Exempt-Reason: ❑ Exempt-Reason:
SPECIAL PROCUREMENT INTERGOVERNMENTAL AGREEMENT
❑'YES',the total amount of original contract and cumulative ❑'YES',the original contract was approved by City Council,
amendments are within the amount and terms initially approved by Provide date approved by City Council: (Date)
Council as a Special Procurement. If'NO'.Council approval is required.Attach copy of Council Communication.
El If'NO',amount exceeding authority requires Council approval. ❑ Contract amendment approved and signed by City Administrator.
Attach copy of Council Communication.
Project Number_? Q?_- I Z� AccountNumber1 qq
/0.0�Z Qg-70gZ CAccountNumber___•__-__-__•______
'Expenditure must be charged to the appropriate account numbers for the financials to reflect the actual exp4ac . ach extra p een ded.
Employee Signature. ' Department Head Sign
Funds appropriated for current ttscal year: YES / NO �l
Finance Director Date
Comments:
Form#10-Contract Amendment Approval Request Form,Request for a Change Order,Page 1 of 1,2116/2012