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HomeMy WebLinkAbout2012-063 CONT Addendum - Green Meadows Buiilding ADDENDUM TO CITY OF ASHLAND CONTRACT FOR GOODS AND SERVICES LESS THAN $25,000 Addendum made this 4th day of April, 2012, between the City of Ashland ("City") and Green Meadows Building Co. ("Contractor"). Recitals: A. On January 20, 2012, City and Contractor entered into a "City of Ashland Contract for Goods and Services Less than $25,000" (further referred to in this addendum as "the agreement'). B. The parties desire to amend the agreement to modify the project and increase the compensation to be paid to Contractor. City and Contractor agree to amend the agreement in the following manner: 1. The scope of services is modified to add construction framing of two additional walls at a cost of$1,488.80. 2. Except as modified above the terms of the agreement shall remain in full force and effect. / CONTRACTOR: CITY OF ASHLAND: BY V�ll ( '' �-- BY 2t� Department Head Its ©fW L- Date N�/2 DATE Purchase Order# Acct. No.: /O (For City purposes only) 1-CITY OF ASHLAND,ADDENDUM TO CONTRACT FOR GOODS AND SERVICES Page 1 / 1 ASHLAND CITY RECOPgDERATE i BONUMBER , ". 20 E MAIN ST. 1/20/2012 10640 ASHLAND, OR 97520 (541)488-5300 VENDOR: 005955 SHIP TO: Ashland Building Maintenance GREEN MEADOWS BUILDING CO. (541)488-5358 5313 HIGHWAY 66 90 N MOUNTAIN AVENUE ASHLAND, OR 97520 ASHLAND, OR 97520 FOB Point: Req.No.: Terms: Net Dept.: Req.Del.Date: Contact: Dale Peters Special Inst: Confirming? NO Quamiti .unit - -: Description - -. Unit Price' - Ext Price THIS IS A REVISED PURCHASE ORDER Remodel project at Mountain View 2,389.00 Cemetery-Contractor to tear out walls, build walls and install doors per attached contract and proposal. Contract for Goods and Services Beginning date: January 23, 2012 Completion date: February 29, 2012 Insurance required/On file Processed change order 04/06/2012 1,488.80. Scope of services is modified to add construction framing of two additional walls at a cost of$1,488.80 a i SUBTOTAL 3,877.8b BILL TO:Account Payable TAX 0.00 20 EAST MAIN ST FREIGHT 0.00 541-552-2028 TOTAL 3,877.80 ASHLAND, OR 97520 Account Number, - Project Number = .Amount ,Account Number- `Project Number : Amount: E 410.08.24.00.70420 E 000278.120 3,877.80 Adthorized Sicinature VENDOR COPY - ]FORM #10 CITY OF CONTRACT AMENDMENT APPROVAL REQUEST FORM ,�1S H LAN D Request for a Change Order Name of Supplier/Contractor/Consultant Total amount of this contract amendment: Purchase Order Number: Title 1 Description: l lJ G= o- Per attached contract amendment Contract Amendment Original contract amount $ �i v 100 %of original contract •I Total amount of rem vious contract amendments ' %of original contract J ✓c L r✓1 G-P/ = % fAmount of this contract amendment (J /� o� , original contract TOTAL AMOUNT OF CONTRACT vv „y Ems$ % �' L `' %of original contract. In accordance with OAR 137-047-0800:1)The amendment is4'ithin 4 i e sceoe of procurement as described in the solicitation documents,Sole Source notice or approval of Special - Procurement.2)The amendment is necessary to comply with(a change in law that affects performance of the contract.3)The amendment results from renegotiation of the terms and conditions,including the contract price,of a contract and the amendment is advantageous to the City of Ashland,subject to all of the following conditions:a)goods and services.to be provided under the amended contract are the same as the goods and services to be provided under the unamended contract;b)The City determines that with all things considered,the amended contract is at least as favorable to the City as the unamended contract;c)The amended contract does not have a total term greater than allowed in the solicitation document, contractor approval of a Special Procurement.An amendment is not within the scope of the procurement if the City determines that if it had described the changes to be made by the amendment in the procurement documents,it would likely have increased competition or affected award of contract. _ Contract amendment is within the scope of procurement: YES `' NO' (If"NO",requires Council approval I Attach copy of CC.) Sourcing Method: SMALL-PROCUREMENT-Less than$5,000 INVITATION TO BID or COOPERATIVE PROCUREMENT,QRF or YES',the total amount of contract and REQUEST FOR PROPOSAL EXEMPTION PURSUANT TO AMC 2.50 cumulative amendments s$6,000. ❑ 'YES',the total amount of cumulative ❑'YES',the total amount of original contract and ❑If'NO',amount exceeding authority requires amendments s 25%of original contract amount or cumulative amendments<_$100K for Goods& Council approval.Attach copy of Council $250,000 whichever is less. Services,<_$75K for Personal Services,<$50K for Communication. ❑If'NO',amount exceeding authority requires Attorney Fees. ❑ Exempt-Reason: Council approval.Attach copy of Council ❑ If'NO",amount exceeding authority requires Communication. Council approval.Attach copy of Council ❑ Exempt-Reason: Communication. ❑ Exempt-Reason: INTERMEDIATE PROCUREMENT SOLESOURCE EMERGENCY PROCUREMENT =Goods.&Services=$5.000 to$100,000 -Q'YES';the total.amountof.cumulative -❑-Written-Findings:.Documentthe nature oLthe- Personal Services -$5.000 to$75.000 amendments s 25%of original contract amount or emergency,including necessity and circumstances ❑ 'YES',the total amount of cumulative $250,000 whichever is les& requiring the contract amendment amendments s 25%of original contract amount. ❑If'NO',amount exceeding authority requires ❑ Obtain direction and written approval from City ❑If'NO',amount exceeding authority requires Council approval.Attach copy of Council Administrator Council approval.Attach copy of Council Communication. ❑ If applicable,attach copy of Council Communication. ❑ Exempt-Reason: Communication ❑ Exempt-Reason: ❑ Exempt-Reason: SPECIAL PROCUREMENT INTERGOVERNMENTAL AGREEMENT El'YES',the total amount of original contract and cumulative ❑"YES',the original contract was approved by City Council. amendments are within the amount and terms initially approved by Provide date approved by City Council: (Date) Council as a Special Procurement: If'NO",Council approval is required.Attach copy of Council Communication. ❑ If'NO',amount exceeding authority requires Council approval. ❑ Contract amendment approved and signed by City Administrator. Attach copy of Council Communication. Project Number ��`eAccountNumber��` r.�`�Cc'7Dy2A��ountNumber___-__-__- *Expenditure must be charged to the appropria ac vH cambers for the financials to reflect the actual expenditures accurately. Attach exit pages if needed. Employee Ignature: Department Head Signature: N\A tQ.ft. 2Z (Equal to or greater than Funds appropriated foccurrent fiscal year: YES / NO 'i/y Finance Director(Equal to orgreaterthan$5,000) Date Comments: Form#10—Contract Amendment Approval Request Form, Request for a Change Order, Page 1 of 1,4/4/2012