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Home My WebLink About2012-071 CONT AMND #1 - Right of Way PROFESSIONAL SERVICES CONTRACT AMENDMENT NO. 1 Engineering services contract made on the date specified below in Recital A between the City and Engineer as follows: Recitals: A. The following information applies to this contract: ENGINEER: Right-of-Way Associates, Inc. CITY: CITY OF ASHLAND City Hall Address: 10186 SW Laurel St. 20 E. Main St. Beaverton, OR 97005 Ashland, Oregon 97520 (541) 488-5347 FAX: (541) 488-6006 Telephone: 503-644-3436 Fax: 503-644-7400 Date of this agreement: April 5, 2012 B: RFP Date: Proposal Date: September 19, 2011 12.3 City Contracting Officer: Michael R. Faught, Director of Public Works 12.4. Project: Right-of-Way acquisition for the Hersey/Wimer Realignment Project No. 2002-05 6.1. Consultant's Representative: David Feinauer 18.3 Original Contract Amount: $22,200 18.4. Previous Contract Amendments: $ 0 B. AMENDMENT NO. 2 1. Modification to "Services to be provided" Add services per attached proposal and cost estimate dated April 4, 2012 and made a part of this amendment. 2. Modification to "Compensation" A. Add cost of extra work = $4,300 B. Adjusted total contract amount = $26,500 CONSULTANT CITY BY /- BY a1Y-aeQartawat-HOW � Fed. ID # 9 O S REVEIWED AS TO CONTENT BY9�c s A City Department Head Date: '—k\ 1 2, Coding: (for City use only) G:1pub-wrks%ng\02-05 N.Main Hersey Winner Intersection Realign\B_Eng(Right of Way Assoc.)\Right of Way Assoc Amendment 1.D0G PROFESSIONAL SERVICES CONTRACT AMENDMENT NO. 1 Engineering services contract made on the date specified below in Recital A between the City and Engineer as follows: Recitals: A. The following information applies to this contract: ENGINEER: Right-of-Way Associates, Inc. CITY: CITY OF ASHLAND City Hall Address: 10186 SW Laurel St. 20 E. Main St. Ashland, Oregon 97520 Beaverton, OR 97005 (541) 488-5347 FAX: (541) 488-6006 Telephone: 503-644-3436 Fax: 503-644-7400 Date of this agreement: April 5, 2012 B: RFP Date: — Proposal Date: September 19, 2011 ¶2.3 City Contracting Officer: Michael R. Faught, Director of Public Works T2.4. Project: Right-of-Way acquisition for the Hersey/Wimer Realignment Project No. 2002-05 6.1. Consultant's Representative: David Feinauer $8.3 Original Contract Amount: $22,200 918.4, Previous Contract Amendments: $ 0 B. AMENDMENT NO. 2 1. Modification to "Services to be provided" Add services per attached proposal and cost estimate dated April 4, 2012 and made a part of this amendment. 2. Modification to "Compensation" A. Add cost of extra work m $4,300 B. Adjusted total contract amount =$26,500 CONSULTANT CITY BY iG1f//101 BY 0115 149F a+Rear+and Fed; ID REVEIWED AS TO CONTENT BY City Department Head JK6 T Date: ouglas M. MCGeaty Coding: _ (for City use only) G:ymb.w(Weng102,05 N.Main Hersey Winter Intersection Realignl6 Eng(Right of Way Assoc.)1Right of Way Assoc Amendment 1.00C Jim Olson From: David Feinauer[David @rowainc.com] Sent: Wednesday, April 04, 2012 11:38 AM To: Jim Olson Cc: Diane McLaughlin; Shannon Fish Subject: Hersey-Wimer/ Revised Budget/ Status Attachments: 03-30-12_Fee Estimate_Hershey-Wimer.xls Jim, We engaged the appraiser for the project, Tom Harris as soon as we had he last legal descriptions in hand. He will send the required 15 day notices shortly, if he has not done so already. I talked to Mr. Colwell at the request of Mike Faught and Mr. Colwell understands that he will have an opportunity to talk to an appraiser and that following the appraisal, I will meet with him to explain and present the City proposal. Tom Harris will be in contact to get background on the construction plans, zoning, land use, etc. Based on the additional Lombardi property easement, I prepared a revised scope and budget spreadsheet, which is attached for your review. The additional appraisal was $3,000 and there is some additional negotiation time as well and a preliminary title report added. I would like to reconfirm the schedule that the City wants to meet so that I can focus on reaching agreement in time to meet the deadline. Let me know if there are any remaining questions. Competent People - Pursuing Perfection -Delivering Excellence David Feinauer Right-of-Way Associates, Inc. 10186 SW Laurel Street, Beaverton, OR 97005 503-644-3436 Cell 503-720-1584 Fax 503-644-7400 Toll-Free 1-800-944-3436 _ 1 Hershey-Wiener Improvements Right-of-Way Associates, Inc. TASK PROJECT MANAGER PRQIEOT 00PMECTOR NEGOTIATION AGENT SUPPORT STAFF CLERICAL HOURS PER TASK TOTAL HOURS Task No Righ[-of-W Services 1 1 RIW Management&Coordination(meetings/status) 2 3 2 5 0 12 3 R/W Project and Parcel File Setup 0 2 0 5 0 7 7 Title Coordination&Dowment Preparation 0 3 0 8 0 it 9 Appraisal&ReOeW Coordination 1 3 2 4 0 10 10 Acquisition Negotiations 1 3 75 2 1 82 12 Acculned Document Processing 0 1 0 3 0 q 14 R/W Project and Parcel File Closeout G 1 1 5 1 8 Task Subtotal 000 16.001 8s0+�.00 32 00 2.00 134.00 Rg y� �gigi psSV4 ++yy E- ry 16.001 80.00 3Z.001 2.00 ,[11334..00 TOTAL HOURS 4.00 134 134 , ' ?° AVERAGE HOURLYRATE $10.00 f U . a x ' 0 $80,00 r, $46.00 $32.50 �"° TOTAL LA80R EST!&fATE $400 $1,280 $6,4001 $1,536 $651 $9,681 ROWA EXPENSES Tide Reports $675 Appraisals $15,000 Mileage l Hotel/Meals $350 Postage $40 TOTAL ROWA EXPENSES 576,565 TOTAL ROWA ESTIMATE T $26.246 Roundod $26,500 / CITY OF CITY RECO��DER Page 1 1 ASHLAND DATE'w F PO NUMBER 20 E MAIN ST. 11/1/2011 10533 ASHLAND, OR 97520 (541)488-5300 VENDOR: 016543 SHIP To: Ashland Public Works RIGHT OF WAY ASSOCIATES INC (541)488-5587 10186 SW LAUREL STREET 51 WINBURN WAY BEAVERTON, OR 97005 ASHLAND, OR 97520 FOB Point: Req.No.: Terms: Net Dept.: Req.Del. Date: Contact: Jim Olson Special Inst: Confirming? No .. _ .. - Quantity : Unit :. '.`' '- � � '- , � �. � .Description . ,'.. :: ' � �"' "�' `'Unit Price Ext.Price THIS IS A REVISED PURCHASE ORDER Right of way acquisition services for 22,000.00 the Hersey/Wimer re-alignment project. Contract for Personal Services Beginning date: October 10, 2011 'Completion date: December 31, 2012 Insurance required/On file Processed change,order 04/24/2012 4,300.00, Contract Amendment No. 1 Add cost of extra work SUBTOTAL 26 300.00 BILL TO:Account Payable TAX 0.00 20 EAST MAIN ST FREIGHT 0.00 541-552-2028 TOTAL 26,300.00 ASHLAND, OR 97520 -Account Number Project Number .Amount Account Number ProjectNumber Amount E 260.08.12.00.704200 E 200205.400 26 300.00 Authorized Signature VENDOR COPY FORM #10 1 CITY OF CONTRACT AMENDMENT APPROVAL REQUEST FORM . ASHLAND Request for a Change Order Name of Supplier/Contractor/Consultant:Right-of-Way Associates,Inc. Total amount of this 10186 SW Laurel St. contract amendment: Beaverton,OR 97005 Purchase Order Number: 10533 $ 4,300:00 Title 1 Description: Right-of-way acquisition services for the Herseymimer Re-alignment Project No. 2002.05 ❑ Per attached contract amendment Contract Amendment Original contract amount $ 22.200.00 100 %of original contract Total amount of rep vlous contract amendments 0 0_%of original contract Amount of this contract amendment 4,300.00 19.4%of original contract TOTAL AMOUNT OF CONTRACT $ 26.500.00 119.4%of original contract In accordance with OAR 137-047-0800:1)The amendment is within the scope of procurement as described in the solicitation documents,Sole Source notice or approval of Special Procurement 2)The amendment is necessary to comply with a change in law that affects performance of the contract 3)The amendment results from renegotiation of the terms and conditions,including the contract price,of a contract and the amendment is advantageous to the City of Ashland,subject to all of the following conditions:a)goods and services to be provided under the amended contract are the same as the goods and services to be provided under the unamended contract b)The City determines that,with all things considered,the amended contract is at least as favorable to the City as the unamended contract;c)The amended contract does not have a total term greater than allowed in the solicitation document, contract or approval of a Special Procurement.An amendment is not within the scope of the procurement if the City determines that if it had described the changes to be made by the amendment in the procurement documents,it would likely have increased competition or affected award of contract Contract amendment is within the scope of procurement: YES X NO' (If"NO",requires Council approval IAttach copy of CC.) Sourcing Method: SMALL PROCUREMENT-Less than$5.000 INVITATION TO BID or COOPERATIVE PROCUREMENT,QRF or ❑"YES",the total amount of contract and REQUEST FOR PROPOSAL EXEMPTION PURSUANT TO AMC 2.50 cumulative amendments<_$6,000. ❑ "YES",the total amount of cumulative ❑"YES',the total amount of original contract and ❑ If"NO",amount exceeding authority requires amendments 5 25%of original contract amount or cumulative amendments<_$1001(for Goods& Council approval.Attach copy of Council $250,000 whichever is less. Services,<_$75K for Personal Services,<$50K for Communication. ❑If'NO',amount exceeding authority requires Attorney Fees. ❑ Exempt—Reason: Council approval.Attach copy of Council ❑If'NO',amount exceeding authority requires Communication. Council approval.Attach copy of Council ❑ Exempt—Reason: Communication. ❑ Exempt—Reason: INTERMEDIATE PROCUREMENT SOLESOURCE EMERGENCYPROCUREMENT Goods&Services-$5.000 to$100,000 ❑ "YES",the total amount of cumulative ❑ Written Findings:Document the nature of the Personal Services -$5,000 to$75,000 amendments<_25%of original contract amount or emergency,including necessity and circumstances ® 'YES',the total amount of cumulative $250,000 whichever is less. requiring the contract amendment amendments 5 25%of original contract amount. ❑If'NO',amount exceeding authority requires ❑ Obtain direction and written approval from City ❑ If'NO',amount exceeding authority requires Council approval.Attach copy of Council Administrator Council approval.Attach copy of Council Communication. ❑ If applicable,attach copy of Council Communication. ❑ Exempt—Reason: Communication ❑ Exempt—Reason: ❑ Exempt—Reason: SPECIAL PROCUREMENT INTERGOVERNMENTAL AGREEMENT ❑"YES",the total amount of original contract and cumulative ❑'YES",the original contract was approved by City Council. amendments are within the amount and terms initially approved by Provide date approved by City Council: (Date) Council as a Special Procurement. If'NO',Council approval is required.Attach copy of Council Communication. ❑ If'NO",amount exceeding authority requires Council approval. ❑ Contract amendment approved and signed by City Administrator. Attach copy of Council Communication. Project Number 2002.05 • Account Number 260.08.12.00.704200 Account Number___-__-_ - 'Expenditure must he charged to the appropriaf account numbers for the financials to reflect the actual expenditures accurately. Attach extra pa s dneeded. Employee Signature: �— Department Head Signature:li %5 (Equal to or greater than$5 000) Funds appropriated f r urrent fiscal year: / NO 181 —� b l t t l( 'Z— I v Finance Director(Equal to rgreater—than$5,000) Date Comments: G:\pub-corks\eng\02-0 .Main Hersey Winner Intersection Realign\B_Eng(Right of Way Assoc.)1Contract Amendment Approval ROW Assoc.doc