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Home My WebLink About2012-095 CONT Addendum - Urban Development Services ADDENDUM TO CITY OF ASHLAND CONTRACT FOR PERSONAL SERVICES LESS THAN $35,000 Addendum made this 9th day of May , 2012, between the City of Ashland ("City") and Urban Development Services. LLC ("Consultant'). Recitals: A. On November 21, 2011 City and Consultant entered into a "City of Ashland Contract for Personal Services Less than $35,000" (further referred to in this addendum as "the agreement'). B. The parties desire to amend the agreement to increase the compensation to be paid Consultant. City and Consultant agree to amend the agreement in the following manner: 1. The maximum price as specified in Paragraph 4 of the agreement is increased to: $ 11.372.50 2. Except as modified above the terms of the agreement shall remain in full force and effect. CONSII LTIANT: CITY OF ASHLAND: BY Y 4 vl la BY M � II? J� Department Fread Its L cX Date '5-1f(/I 12�__ DATE Purchase Ordyr# �Q1a08 Acct. No.: 2ba08.12 .00• 7bg200 (For City purposes only) 1-CITY OF ASHLAND,ADDENDUM TO CONTRACT FOR PERSONAL SERVICES C:l UserslMarkWppDatalLocallMicrosoftlWindows\Temporary Internet FileslContent.OutlooklD9ND421B102-05 Addendum for Contract for Personal Services less than$35K-UDS#01.docx Urban Development Services LLC Invoice 485 W. Nevada Street Date Invoice# Ashland OR 97520 5/4/2012 411 Bill To City of Ashland c/o Jim Olsen 51 winburn Way RECEIVED Ashland,OR 97520 MAY 0 7 2012 City of Ashland P.O. No. Terms Project Quantity Description Rate Amount 3 3.6.12:Mtg.w/Karl,Jim and Mark re:Colwell issues;Discussion w/Amy re: front 80.00 240.00 setback issues;list to Jim;a-mails w/Mark;call w/Mark and Kerry 4 4.18.12:Review of findings;call w/Karl;e-mail and call w/Kerry;e-mail and call w/ 80.00 320.00 Amy; 1 5.2.12:Review of file;mtg.w/Mike,Karl,Mark and Kerry re:redesign issues; 80.00 80.00 discussion w/Amy Kerry KenCaim Services(see attached) 1,232.50 1,232.50 Total $1,872.50 CITY Y RECO DER Pagel / 1 �. CITY OF ASHLAND DATE. ' '<P.O NUMBER-' 20 E MAIN ST. 12/22/2011 10608 ASHLAND, OR 97520 (541)488-5300 VENDOR: 016660 SHIP TO: Ashland Public Works URBAN DEVELOPMENT SERVICES LLC (541) 488-5587 485 W NEVADA STREET 51 WINBURN WAY ASHLAND, OR 97520 ASHLAND, OR 97520 FOB Point: Req.No.: Terms: Net Dept.: Req.Del.Date: Contact: Karl Johnson Special lnst: Confirming? NO - .. ,l7uanti , �:ajnit . . _ 'Description' _ Descri lion UnitPncd'i'. :_Ext.Price THIS IS A REVISED PURCHASE ORDER Provide development services, includinq 9,500.00 landscape architecture, for the creation of a parking lot on City owned property at 430 N. Main Street. Per attached Contract for Personal Services less than $35,000 Beginning date: 11/21/2011 Completion date: 11/21/2012 Insurance required/On file Project No. 2002-05 Processed change order 05/17/2012 1,872.50 Amount of agreement increased to $11,372.50 per attached contract amendment and Invoice#411 -$1,872.50 SUBTOTAL 11 372.50 BILL TO:Account Payable TAX 0.00 20 EAST MAIN ST FREIGHT 0.00 541-552-2028 TOTAL 11,372.50 ASHLAND, OR 97520 .Account Number PioJect Number Amount A ccount tJumber. � Pioject Number `?," Amount'+'. E 260.08.12.00.704200 E 200205.100 11 372.50 ,cFs� ��-� —��i s/ z�yZ Auth rued Signature VENDOR COPY FORM #10l � CITE' OF CONTRACT AMENDMENT APPROVAL REQUEST FORM ,�C H LAN D Request for a Change Order Name of Supplier/Contractor Consultant: Urban Development Services, LLC Total amount of this contract amendment: Purchase Order Number: #10608 Title Description: N. Main/Wimer/Hersey Intersection Realignment $ 1,872.50 ❑� Per attached contract amendment Contract Amendment Original contract amount $9,500.00 100 %of original contract Total amount of rep vious contract amendments $0.00 0 %of original contract Amount of this contract amendment $1,872.50 19'7 %of original contract TOTAL AMOUNT OF CONTRACT $11,372.50 19'7 %of original contract In accordance with OAR 137-047-0800:1)The amendment is within the scope of procurement as described in the solicitation documents,Sole Source notice or approval of Special Procurement 2)The amendment is necessary to comply with a change in law that affects performance of the contract 3)The amendment results from renegotiation of the tens and conditions,including the contract price,of a contract and the amendment is advantageous to the City of Ashland,subject to all of the following conditions:a)goods and services to be provided under the amended contract are the same as the goods and services to be provided under the unamended contract;b)The City determines that with all things considered,the amended contract is at least as favorable to the City as the unamended contrack c)The amended contract does not have a total tens greater than allowed in the solicitation document contract or approval of a Special Procurement An amendment is not within the scope of the procurement If the City determines that if it had described the changes to be made by the amendment in the procurement documents,it would likely have increased competition or affected award of contract Contract amendment is within the scope of procurement: YES NO* El (If"NO",requires Council approval/Attach copy of CC.) Sourcing Method: SMALL PROCUREMENT-Less than$5.000 INVITATION TO BID or COOPERATIVE PROCUREMENT,ORF or ❑"YES',the total amount of contract and REQUEST FOR PROPOSAL EXEMPTION PURSUANT TO AMC 2.50 cumulative amendments:5$6,000. ❑ 'YES",the total amount of cumulative ❑"YES',the total amount of original contract and ❑If"NO',amount exceeding authority requires amendments s 25%of original contract amount or cumulative amendments:5$100K for Goods& Council approval.Attach copy of Council $250,000 whichever is less. Services,:5$75K for Personal Services,<$50K for Communication. ❑If'NO',amount exceeding authority requires Attorney Fees. ❑ Exempt-Reason: Council approval.Attach copy of Council ❑If"NO",amount exceeding authority requires Communication. Council approval.Attach copy of Council ❑ Exempt-Reason: Communication. ❑ Exempt-Reason: INTERMEDIATE PROCUREMENT SOLE SOURCE EMERGENCY PROCUREMENT Goods&Services-$5,000 to$100.000 ❑ "YES",the total amount of cumulative ❑ Written Findings:Document the nature of the Personal Services -$5.000 to$75,000 amendments 5 25%of original contract amount or emergency,including necessity and circumstances 0 "YES",the total amount of cumulative $250,000 whichever is less. requiring the contract amendment amendments 5 25%of original contract amount. ❑If'NO",amount exceeding authority requires ❑ Obtain direction and written approval from City ❑If'NO",amount exceeding authority requires Council approval.Attach copy of Council Administrator Council approval.Attach coov of Council Communication. ❑ If applicable,attach copy of Council Communication. ❑ Exempt—Reason: Communication ❑ Exempt—Reason: ❑ Exempt—Reason: SPECIAL PROCUREMENT INTERGOVERNMENTAL AGREEMENT ❑"YES",the total amount of original contract and cumulative ❑"YES',the original contract was approved by City Council. amendments are within the amount and terms inifially approved by Provide date approved by City Council: (Date) Council as a Special Procurement. If'NO",Council approval is required.Attach copy of Council Communication. ❑ If'NO*,amount exceeding authority requires Council approval. ❑ Contract amendment approved and signed by City Administrator. Attach copy of Council Communication. Project Number: 2002-05 / Account Number: 260.08.12.00.704200 Account Number: 'Expenditure must be charged to N€ rapria ccour umbers for fit fi ancials to reflect the actual expenditures accurately. Atta extra pages it needed. Employee Signature- '7 /2-Department Head Signature: 5-4 if r (Equal to or greate rr$5,000 Funds appropriated for current scal year. ES / NO Finance Director/Equal to or grdWer than$5,000/ Dat Comments: Form#10-Contract Amendment Approval Request Form,Request for a Change Order,Page 1 of 1,4/2/2012