HomeMy WebLinkAbout2012-096 CONT Addendum - Gregg Marchese ADDENDUM TO CITY OF ASHLAND
CONTRACT FOR GOODS AND SERVICES LESS THAN $25,000
Addendum made this 14th day of March, 2012, between the City of Ashland ("City") and
Gregg Marchese of Wild Things Natural Building ("Contractor").
Recitals:
A. On September 28th. 2012, City and Contractor entered into a "City of Ashland
Contract for Goods and Services Less than $25,000" (further referred to in this
addendum as "the agreement').
B. The parties desire to amend the agreement to modify the project to include additional
services.
City and Contractor agree to amend the agreement in the following manner:
1. The goods and services provided by the contractor to additionally include peeling
of wooden timber poles, the creation and installation of wood backing on a
locking case, and the oiling of the wooden timber poles for a total additional cost
of $250.00.
2. Except as modified above, the terms of the agreement shall remain in full force
and effect.
CONTRACTOR: CITY OF ASHLAND:
BY BY la, KG �
Department Head
Its Date
DATE�I�T 12,
[ Purchase Order#
Acct. No.: 4g"�--7
(For City purpose only)
1-CITY OF ASHLAND,ADDENDUM TO CONTRACT FOR GOODS AND SERVICES
J 1 '� Page 1 / 1
�. CITY OF C1 il/�' `
ASHLAND ": -.DATE . PO NUMBER:
20 E MAIN ST. 10/10/2011 10495
ASHLAND, OR 97520
(541)488-5300
VENDOR: 016476 SHIP TO: Ashland Fire Department
MARCHESE, GREGG (541)482-2770
533 FAIRVIEW STREET 455 SISKIYOU BLVD
ASHLAND, OR 97520 ASHLAND, OR 97520
FOB Point: Req.No.:
Terms: Net Dept.:
Req.Del.Date: contact: Chris Chambers
Special Inst: Confirming? NO
Quanb 1:.Unit - . . .-" Descri tion. - : ' Unit Price:. . Ext.Price
THIS IS A REVISED PURCHASE ORDER
Contractor to construct trailhead sign 950.00
per the proposal and attached drawinq.
Contract for Goods & Services
Beginning date: October 3, 2011
Completion date: May 15, 2012
Processed change order 05/18/2012 250.00
The scope of services is being modifed
per the attached contract amendment
dated May 14, 2012.
SUBTOTAL 1 1,200.001
BILL TO:Account Payable nix 0.00'
20 EAST MAIN ST FREIGHT O.00i
541-552-2028 TOTAL 1,200.00'
ASHLAND, OR 97520
_.
'Account Number. er,`" ', ".Project Numb -•_'�'r •`�� '�� Amount ;� Account Number -�:: ;-.,�:lProJect Number Amount:,-
E 670.08.29.00.60416 E 000199.400 1,200.00
. h
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Authorized Signature VENDOR COPY
FORM #10 CITY OF
CONTRACT AMENDMENT APPROVAL REQUEST FORM �1S H LAN D
Request for a Change Order
Name of Supplier I Contractor 1 Consultant:Gregg Marchese Total amount of this
contract amendment:
Purchase Order Number:10495
Title 1 Description:AFR Interpretive Sign Wood Construction $250
❑ Per attached contract amendment
Contract Amendment
Original contract amount $ 950 100 %of original contract
Total amount of rep vious contract amendments %of original contract
Amount of this contract amendment 250 %of original contract
TOTAL AMOUNT OF CONTRACT $ 1200 126.3 %of original contract
In accordance with OAR 137-047-0800:1)The amendment is within the scope of procurement as described in the solicitation documents,Sole Source notice or approval of Special
Procurement.2)The amendment is necessary to comply with a change in law that affects performance of the contract.3)The amendment results from renegotiation of the terms and
conditions,including the contract price,of a contract and the amendment is advantageous to the City of Ashland,subject to all of the following conditions:a)goods and services to be
provided under the amended contract are the same as the goods and services to be provided under the unamended contract;b)The City determines that,with all things considered,the
amended contract is at least as favorable to the City as the unamended contract;c)The amended contract does not have a total term greater than allowed in the solicitation document,
contract or approval of a Special Procurement An amendment is not within the scope of the pmcurament if the City determines that if it had described the changes to be made by the
amendment in the procumment documents,it would likely have increased competition or affected award of contract-
Contract amendment is within the scope of procurement: YES NO' (If"NO",requires Council approval I Attach coov of CC.)
Sourcing Method:
SMALL PROCUREMENT-Less than$5.000 INVITATION TO BID or COOPERATIVE PROCUREMENT,QRF or
®'YES",the total amount of contract and REQUEST FOR PROPOSAL EXEMPTION PURSUANT TO AMC 2.50
cumulative amendments<-$6,000. ❑ "YES",the total amount of cumulative ❑"YES',the total amount of original contract and
❑If'NO',amount exceeding authority requires amendments<-25%of original contract amount or cumulative amendments s$10DK for Goods&
Council approval.Attach copy of Council $250,000 whichever is less. Services,<-$75K for Personal Services,<$50K for
Communication. ❑If'NO',amount exceeding authority requires Attorney Fees.
❑ Exempt-Reason: Council approval.Attach copy of Council ❑If'NO',amount exceeding authority requires
Communication. Council approval.Attach coov of Council
❑ Exempt-Reason: Communication.
❑ Exempt-Reason:
INTERMEDIATE PROCUREMENT SOLESOURCE EMERGENCYPROCUREMENT
Goods&Services-$5,000 to$100,000 ❑ "YES',the total amount of cumulative ❑ Written Findings:Document the nature of the
Personal Services -$5,000 to$75,000 amendments<-25%of original contract amount or emergency,including necessity and circumstances
❑ "YES",the total amount of cumulative $250,000 whichever is less. requiring the contract amendment
amendments:5 25%of original contract amount. ❑If"NO",amount exceeding authority requires ❑ Obtain direction and written approval from City
❑If"NO",amount exceeding authority requires Council approval.Attach copy of Council Administrator
Council approval.Attach coov of Council Communication. ❑ If applicable,attach copy of Council
Communication. ❑ Exempt-Reason: . Communication
❑ Exempt-Reason: ❑ Exempt-Reason:
SPECIAL PROCUREMENT INTERGOVERNMENTAL AGREEMENT
El'YES',the total amount of original contract and cumulative E3'YES',the original contract was approved by City Council.
amendments are within the amount and terms initially approved by Provide date approved by City Council: (Date)
Council as a Special Procurement. If'NO',Council approval is required.Attach copy of Council Communication.
❑ If"NO',amount exceeding authority requires Council approval. ❑ Contract amendment approved and signed by City Administrator.
Attach copy of Council Communication.
Project Number 000199.400 Account Number 670.08.29.00.604160
'Expenditure must be charged to the appropn ate ac ount numbers for the financials to reflect the actual expenditures accurately.�el/l A_ttach extra pages if needed.
Employee Sign; . 1 - Department Head Signature: �ual° foo�9reat�rna o)
Funds appropriated for current fiscal year: YES / NO
Finance Director(Equal to orgreaterthan$5,000) Date
Comments:
Form#10-Contract Amendment Approval Request Form, Request for a Change Order,Page 1 of 1,5/14/2012