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Home My WebLink About2012-137 Agrmt - FEI Testing & Inspection I i ®rr] TECHNICA6/PROFESSIONAL SERVICES AGREEMENT 6,18 ! DATE: . ,2011 i This AGREEMENT is by and between Ashland Fire and Rescue hereinafter referred to as CLIENT, and j FEl Testing&Inspection,Inc,hereinafter referred to as CONSULTANT,who agree as follows: i CLIENT desires to engage CONSULTANT to provide technical and/or professional services In connection with CLIENTS project designated as Ashland Fire Station 2 Project 1860 Ashland Street,Ashland,Or 97520 For the performance of its services, CONSULTANT shall be paid by CLIENT in the manner and at the time hereinafter specified. The amount and terms of the fee will remain valid through completion of the project. CONSULTANT agrees to perform for CLIENT such services in accordance with the following conditions. ! j SERVICES. CONSULTANT will provide construotion observation,testing and/or inspection services at the request and direction of the CLIENT or the CLIENTS representative. CONSULTANT warrants that its services are performed with the usual thoroughness and competence of the testing and inspection profession. No other warranty or repressrdation, either expressed or implied, is included or intended in its proposals,contracts or reports, either mitten or oral. _ CLIENT recognizes that the services provided are not Intended to replace or represent geolechnical study or ! foundation Investigation. The CONSULTANT shall not be responsible for the interpretation by others of the I information developed CONSULTANT will .consider all reports to be confidential correspondence between the CLIENT and the CONSULTANT and distribute test data or reports only to those persons, organizations or agencies specifically j designated by CLIENT or its authorized representative. All field data,field notes,laboratory test data,calculations, j estimates and other documents prepared by the CONSULTANT as Instruments of service shall remain the property of the CONSULTANT. In the prosecution of his work,the CONSULTANT will take all reasonable precautions to avoid damage or injury to subterranean structures or utilities. The CLIENT agrees to hold the CONSULTANT harmless for any damage to i subterranean structures or ugli ies which are not called to CONSULTAM"S attention and correctly shown on the t plans furnished. I i MANNER OF PAYMENT. Invoices will be issued at the end of each month and are due and payable upon receipt and are delinquent thirty(30)days after date on initial Invoice. If imoicas are not paid in fug prior to delinquency,CLIENT agrees to pay Interest on the unpaid amount at the rate of 1.5°b per month(anal percentage rate 160k)from the i delinquency data All payments received shall first be credited to payment of Interest,and then to the principal balance. ` CONSULTANT may at its option withhold delivery of reports or other data pending receipt of final payment for all services rendered. Services will be billed on a time-and-materials basis in accordance with our current rate sheet,unless otherwise rated. j I GENERAL. In the event any term or provision of this Agreement is held to be Hiegel or in conflict with any law of the State where made,the validity of the remaining provisions shall not be affected,and this Agreement shall be construed and enforced as If ff did not contain the particular terms or provisions. CCONNS/ULTM CLIENT Pfflff lure) (Signal re) Todd Smith TohnKams (Type or Print Name) (Type or Print Name) Branch Manager Fire Chief - (Thle) (Tide) PLEASE SIGN&RETURN Tina PAGE ONLY TO FEI TEsma&INspwriciN,INC.AT(541)362-4846. AGREEMENT MUST BE RECEIVED PRIOR TO COMMENCEMENT OF WORK rr Project Information Form (PIF) r Project Mgr.: Start Date: PROJECT INFORMATION Number: Dept.Nos.: _ Name: Ashland Fire and Rescue Station 2 Address: 1860 Ashland Street, B P #: County: Jackson City: Ashland State: Oregon Description of Services: Steel Inspector-Testing Subcontract Work: Job Shack Phone: Round Trip Mileage: Superintendent: Phone/Pager Nos.: Project Type(s): Federal/DOT Project: ❑yes ❑ No (see 254 codes) Send Agreement: ❑yes ❑No Resource Review Insurance Needed:, ❑yes ❑No CLIENT INFORMATION Company: Ashland Fire and Rescue Building/Dept.: Fire Station 2 Street: 1860 Ashland Street, Suite: P.O.Box: City: Ashland State: Oregon Zip: 97520 Phone: 541-482-2770 Ext.: Fax: 541-488-5318 Cell Phone: 1-805-402-4928 Pager: NSA E-Mail: karnsj®ashland.or.us Contact: John Karns Title: Fire Chief BILLING INFORMATION Proposal No.: Purchase Order#: Cost Est.: 775.00 Total(w/cont.): Billing: ❑ Monthly Terms: ❑ Net 30 Charges: ❑ Project Set-Up Fee ❑ Upon Completion ❑ Upon Receipt ❑ Final Report Fee Billing Address: (if different than above) Contact: Kimberley Summers Title: Administrative Assistant Company: Ashland Fire and Rescue Building/Dept.: Fire Station 1 Street: 455 Siskiyou Blvd. Suite: P.O.Box: City: Ashland State: Oregon Zip: 97520 Phone: 541-552-2216 Ext.: Fax: 541-488-5318 REPORT DISTRIBUTION ADDRESSES Contractor Company: Ausland Builders Inc. Building/Dept.: Street: 3935 Highland Ave Suite: P.O.Box: City: grantspass State: I Oregon Zip: 97526 Phone: 541-476-3788 Ext.: Fax: 541-476-2613 Cell Phone: Pager: E-Mail: Contact: Zack Secrest Title: Ops Managers Engineer Company: ,Tames A McNamara Building/Dept.: Street: 1007 Ashland Street Suite: P.O.Box: City: Ashland State: Oregon Zip: 97520 Phone: 541-482-2101 Ext.: Fax: Cell Phone: 541-821-1294 Pager: E-Mail: Contact: Title: Architect Company: Peck Smiley Ettlin Building/Dept.: Street: 4412 SW Corbett Ave Suite: P.O.Box: City: Portland State: Oregon Zip: 97201 Phone: 503-248-9170 Ext.: Fax: 503-248-0223 Cell Phone: Pager: E-Mail: Contact: Hans Etlin Title: City/County Company: Building/Dept.: Street: Suite: P.O.Box: City: State: Zip: Phone: Ext.: Fax: Cell Phone: Pager: E-Mail: Contact: Title: Redi-Mix Firm Company: Building/Dept.: Street: Suite: P.O.Box: City: State: Zip: Phone: Ext.: Fax: Cell Phone: Pager: E-Mail: Contact: Title: FEITESG-01 LIST ,4coRG? CERTIFICATE OF LIABILITY INSURANCE DATE DD12 sna/zolz THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(les) must be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy,certain policies may require an endorsement A statement on this certificate does not confer rights to the certificate holder In lieu of such endorsement(s). PRODUCER (541)757-1321 NAME Liz Stevens Barker-Uedings Insurance Inc PHONE FAX 340 N W 5th Street A/C No EMI, NC No P O Box 1378 ADDRE EDDRE SS:liz@barkeruerlings.com Corvallis,OR 97339 INSURERS AFFORDING COVERAGE NAx:e INSURER A:Hartford Casualty Insurance Company INSURED FEI Testing&Inspection, Inc. INSURERB:Hartford Underwriters Insurance Company 750 NW Cornell Ave INSURERC:SAIF Corporation Corvallis,OR 97330 INSURERD:Landmark American Insurance Company INSURER E: INSURER F: COVERAGES CERTIFICATE NUMBER: REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS, INSR WPEOFINSURANCE POLICY NUMBER MM/LDDV� MMIDDYEXP LIMITS LTR JIM 1WR GENERAL LIABILITY EACH OCCURRENCE E 2,000,0 A X COMMERCIAL GENERAL LIABILITY 52SBATL6121 611212012 611212013 PREMISS SCE E E oaunence E 1,000,0 CLAIMS-MADE I—XI OCCUR MED EXP(Any one person) E 10,0 PERSONAL B ADV INJURY E 2,000,00 GENERALAGGREGATE E 4,000,0 GEN'L AGGREGATE LIMIT APPLIESPER: PRODUCTS AGO $ 4,000,00 POLICY X PR LOC $ Ji AUTOMOBILE LIABILITY COMBINED SINGLE UMIT 1,000,0 Ea accident $ B X ANY AUTO 52UECTQ6619 6/12/2012 611212013 BODILY INJURY(Per person) E ALL OWNED SCHEDULED AUTOS AUTOS BODILY INJURY(Peraaident) E NON-OWNED ad DAMAGE S HIREDAUTOS AUTOS (Per w E UMBRELLA LIAB OCCUR EACH OCCURRENCE E 1,000,00 A EXCESS LAB CLAIMS-MADE 62SBATL6121 6112/2012 6112/2013 AGGREGATE E 1,000,0 DED I X RETENTION f 10.00 E WORK ERSCOMPENSATION X WRSTATT- OTH- AND EMPLOYERS'LIABILITY C ANY PROPRIETOR,PARTNER,EXECUTNE Y❑ NIA 917119 611/2012 6/1/2013 E.L.EACH ACCIDENT S 1,000,00 OFFICER/MEMBER EXCLUDED? (WmIahry In NH) E.L.DISEASE-EA EMPLOYE S 1,000,0 If e9,OeaaiOe uMBf DESCRIPTION OFOPERATIONSbekrx E.L.DISEASE-POLICY LIMIT E 1,000,0 D Prof Llab/Claims Made Basis LHR818677 6112/2012 611212013 $2,000,000 Occurrence2,000,000 Aggregate DESCRIPTION OF OPERATIONS I LOCATIONS I VEHICLES (Athol ACORD 101,Addidonal Remarks Schedule,M mom apace Is mquired) CERTIFICATE HOLDER CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE City of Ashland/Ashland Fire&Rescue THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN tY ACCORDANCE WITH THE POLICY PROVISIONS. 455 Siskiyou Blvd. Ashland, OR 97520- AUTHORQED REPRESENTATIVE ®1988-2010 ACORD CORPORATION. All rights reserved. ACORD 25(2010/05) The ACORD name and logo are registered marks of ACORD FEI TESTING & INSPECTION, INC. Geotechnical and Construction Services Ashland Fire Station Phase II PROPOSAL FOR INSPECTION AND TESTING SERVICES Page 1 of 1 TASK 1 - Geotechnical observation&Testing Staff Type Estimated Hours Rate Estimated Total I Notes Soils/AC Technician 0 $45.00 1 $0.001 1 Subtotal $0.00 TASK 2 - Reinforced Concrete Staff Type Estimated Hours I Rate Estimated Total Notes ICC Reinforced Concrete Inspector 1 0 1 $46.00 1 $0.00 1 2 Subtotal $0.00 TASK 3 - Masonry Staff Type Estimated Hours I Rate Estimated Total Notes ICC Certified Structural Masonry Inspector 0 1 $46.00 1 $0.00 1 3 Subtotal $0.00 TASK 4 - Post Installed Anchors Staff Type Estimated Hours Rate Estimated Total Notes ICC Certified Inspector 0 1 $46.00 1 $0.00 4 Subtotal 1 $0.00 TASK 5 - Structural Steel Staff Type Estimated Hours Rate Estimated Total Notes ICC/AWS Steel Inspector(Shop) 10 $55.00 $550.00 5 ICC/AWS Steel Inspector Field 0 $55.00 $0.00 5 Ultrasonic Testing Technician Field 0 $62.00 $0.00 5 $550.00 PROJECT EXPENSES - Ancillary/Reimbursable Fees Description Estimated Quantity Rate Estimated Total Notes Final Project Summary Letter $75.00 $0.00 6 Concrete Compressive Strength 0 $16.00 $0.00 6 CMU Prism 0 $75.00 $0.00 6 Grout Samples 0 $18.00 $0.00 6 Field in ection reports 5 $18.00 $90.00 6 Moisture Density Curve 2 $15.00 $30.00 6 Mileage 175 $0.60 $105.00 6 Subtotal $225.00 Subtotal Task 1 $0.00 Subtotal Task 2 $0.00 Subtotal Task 3 $0.00 Subtotal Task 4 $0.00 Subtotal Task 5 $550.00 Project Expenses $225.00 Estimated Probable Cost $779.W NOTES: 1. Estimate assumes no site visits for density testing. 2. Estimate assumes no concrete special inspection. 3. Estimate assumes no masonry special inspection. 4. Estimate assumes no post installed anchor inspections. 5. Estimate assumes(5)two hour shop visits for structural steel &welding. 6. Estimated associated project expenses, based on the assumptions noted above. The above project cost was developed from information available at the time of this proposal. Actual time and expenses will be invoiced on a Time-and-materials"basis in accordance with the above listed rates. Actual project costs may require adjustment(increaseddecreased)based on contractoNsubcontractors scheduling and overall performance of the work. 11,1un-12 Proposal No.: 12-9-022 " Page 1 / 1 �. CITY O F CITY RECD R DATE _. PO NUMBER.. ASHLAND 20 E MAIN ST. 6/20/2012 10924 ASHLAND, OR 97520 (541)488-5300 VENDOR: 016988 SHIP To: Ashland Fire Department FEI TESTING & INSPECTION INC (541)482-2770 750 NW CORNELL AVENUE 455 SISKIYOU BLVD CORVALLIS, OR 97330 ASHLAND, OR 97520 FOB Point: Req.No.: Terms: Net Dept.: Req.Del. Date: contact: John Karns- Kimberley Summers Special Inst: Confirming? NO .Descri tion. Unit Price,,.:. ".Ext Price.. FEI Testing and Inspection of Steel for 775.00 Fire Station 2 - Per attached proposal for services and agreement dated 06/18/2012 r i SUBTOTAL 775.00. BILL TO:Account Payable TAX 0.00 20 EAST MAIN ST FREIGHT 0.00 541-552-2028 TOTALI 775.00 ASHLAND, OR 97520 ..,,.: Account Number F ProjectNumber., "Amount.. AccountNumber� ,.. ` `Project Number Amount .. E 410.08.24.00.70420 E 000175.999 775.00 Authorized Signature VENDOR COPY FORM #3 CITY OF ASHLAND a (Ise REQUISITION Date of request: ffffl- Vendor Required date for delivery:Name FF.T Testing and Inspection Tnc. Address,City,State,Zip 62979 NF P1atn novas as#3 Rand Oregon 97701 Contact Name 8 Telephone Number Todd Smith Fax Number 541-480-1659 Fax 541-382AB46 SOURCING METHOD ❑ Exempt from Competi5ve Bidding ❑ Emergency ❑ Reason for exemption: ❑ Invitation to Bid (Copies on file) ❑ Written findings attached ❑ AMC 2.50 Date approved by Council: ❑ Written quote or proposal attached ❑ Written quote or proposal attached ❑ Small Procurement Cooperative Procurement Less than$5.000 ❑ Request for Proposal (Copies on file) ❑ State of Oregon ❑ Direct Award Date approved by Council: Contract# ❑ VerbatiNritten quote(s)or proposal(s) ❑ State of Washington Intermediate Procurement ❑ Sole Source Contract# GOODS&SERVICES ❑ Written Findings(Form attached) ❑ Other government agency contract $5.000 to$100.000 ❑ Written quote or proposal attached Agency ❑ (3)Written quotes attached ❑ Special Procurement Contract# PERSONAL SERVICES ❑ Written Findings(Form #9 attached) Intergovernmental Agreement 5 000 to$75.000 ❑ Written quote or proposal attached ❑ Agency Less than$35,000,by direct appointment Date approved by Council: Date original contract approved by Council: ❑ 3 Written proposals attached I Valid until: Date (Date) Description of SERVICES Total Cost 775.00 FEI Testing and Inspection of Steel for Station 2 Item# Quantity Unit Description of MATERIALS Unit Price Total Cost TOTAL COST ❑ Per attached;quotelproposal $775.00 Account Number 410.08.24.00.404200 Project Number 000175.999 "Expenditure must be charged to the appropriate account numbers for the financials to accurately reflect the actual expenditures. IT Director in collaboration with department to approve all hardware and software purchases: IT Director Date Support-Yes/No By signing this requisffion fom r(certify that the City's public contracting requirements have been satisfied. Employee Signature: t m✓lrtment Head Signature: AAi qual to or ter than signatures(if applicable): Funds appropriated for current fiscal year: YES / NO Finance Director-(Equalfo orgreaterfhan$5,000) Date Comments: Forth#3-Requisition