HomeMy WebLinkAbout2012-205 Contract - Brenntag Pacific Contract for WTP & WWTP Chemicals
CITY OF CONTRACTOR: Brenntag Pacific, Inc.
ASHLAND 1 CONTACT: Laura Tua, Bid Specialist
20 East Main Street
Ashland, Oregon 97520 ADDRESS: 10747 Patterson Place, Sante Fe Springs,
Telephone: 541/488-6002 California, 90670
Fax: 541/488-5311 TELEPHONE: 562-777-9389
DATE AGREEMENT PREPARED:August 1,2012 FAX: 562-944-7484
BEGINNING DATE: July 1, 2012 COMPLETION DATE: June 30, 2013
COMPENSATION:
WTP— Sodium Hypochlorite 12.5% (Hasa $1.35/Gal, Delivery charge $27.50 per order, No tote deposit)
WWTP— Sodium Hypochlorite 12.5% Hasa $1.35/Gal, Delivery charge $27.50 per order, No tote deposit)
GOODS AND SERVICES TO BE PROVIDED: WTP &WWTP Chemicals as specified and resulting from
Invitation to Bid 2012-102. Contract approved by City Council July 17, 2012.
ADDITIONAL TERMS:
NOW THEREFORE, pursuant to AMC 2.50.090 and after consideration of the mutual covenants contained herein the
CITY AND CONTRACTOR AGREE as follows:
1. All Costs by Contractor: Contractor shall, provide all goods as specified above and shall at its own risk and
expense, perform any work described above and, unless otherwise specified, furnish all labor, equipment and
materials required for the proper performance of such work.
2. Qualified Work: Contractor has represented, and by entering into this contract now represents, that any personnel
.assigned to the work required under this contract are fully qualified to perform the work to which they will be assigned
in a skilled and worker-like manner and, if required to be registered, licensed or bonded by the State of Oregon, are
so registered, licensed and bonded. Contractor must also maintain a current City business license.
3. Completion Date: Contractor shall provide all goods in accordance with the standards and specifications, no later
than the date indicated above and start performing the work under this contract by the beginning date indicated
above and complete the work by the completion date indicated above.
4. Compensation: City shall pay Contractor for the specified goods and for any work performed, including costs and
expenses, the sum specified above. Payments shall be made within 30 days of the date of the invoice. Should the
contract be prematurely terminated, payments will be made for work completed and accepted to date of termination.
Compensation under this contract, including all costs and expenses of Contractor, is limited to $25,000.00, unless a
separate written contract is entered into by the City.
5. Ownership of Documents: All documents prepared by Contractor pursuant to this contract shall be the property of
City.
6. Statutory Requirements: ORS 279B.220, 2798.225, 279B.230, 279B.235, ORS Chapter 244 and ORS 670.600 are
made part of this contract.
7. Living Wage Requirements: If contractor is providing services under this contract and the amount of this contract
is $18,890 or more, Contractor is required to comply with chapter 3.12 of the Ashland Municipal Code by paying a
living wage, as defined in this chapter, to all employees performing work under this contract and to any subcontractor
who performs 50% or more of the work under this contract. Contractor is also required to post the notice attached
hereto as Exhibit B predominantly in areas where it will be seen by all employees.
8. Indemnification: Contractor agrees to defend, indemnify and save City, its officers, employees and agents harmless
from any and all losses, claims, actions, costs, expenses,judgments, subrogations, or other damages resulting from
injury to any person (including injury resulting in death), or damage (including loss or destruction)to property, of
whatsoever nature arising out of or incident to the performance of this contract by Contractor(including but not limited
to, Contractor's employees, agents, and others designated by Contractor to perform work or services attendant to this
contract). Contractor shall not be held responsible for any losses, expenses, claims, subrogations, actions, costs,
judgments, or other damages, directly, solely, and proximately caused by the negligence of City.
9. Termination:
a. Mutual Consent. This contract may be terminated at any time by mutual consent of both parties.
b. City's Convenience. This contract may be terminated at any time by City upon 30 days' notice in writing
and delivered by certified mail or in person.
C. For Cause. City may terminate or modify this contract, in whole or in part, effective upon delivery of
written notice to Contractor, or at such later date as may be established by City under any of the following
conditions:
Contract for WTP&WWTP Chemicals, Page 1 of 5
i. If City funding from federal, state, county or other sources is not obtained and continued at levels
sufficient to allow for the purchase of the indicated quantity of services;
ii. If federal or state regulations or guidelines are modified, changed, or interpreted in such a way
that the services are no longer allowable or appropriate for purchase under this contract or are
no longer eligible for the funding proposed for payments authorized by this contract; or
iii. If any license or certificate required by law or regulation to be held by Contractor to provide the
services required by this contract is for any reason denied, revoked, suspended, or not renewed.
d. For Default or Breach.
i. Either City or Contractor may terminate this contract in the event of a breach of the contract by
the other. Prior to such termination the party seeking termination shall give to the other party
written notice of the breach and intent to terminate. If the party committing the breach has not
entirely cured the breach within 15 days of the date of the notice, or within such other period as
the party giving the notice may authorize or require, then the contract may be terminated at any
time thereafter by a written notice of termination by the party giving notice.
ii. Time is of the essence for Contractor's performance of each and every obligation and duty under
this contract. City by written notice to Contractor of default or breach, may at any time terminate
the whole or any part of this contract if Contractor fails to provide services called for by this
contract within the time specified herein or in any extension thereof.
iii. The rights and remedies of City provided in this subsection (d) are not exclusive and are in
addition to any other rights and remedies provided by law or under this contract.
e. Obligation/Liability of Parties. Termination or modification of this contract pursuant to subsections a, b, or
c above shall be without prejudice to any obligations or liabilities of either party already accrued prior to such
termination or modification. However, upon receiving a notice of termination (regardless whether such notice is
given pursuant to subsections a, b, c or d of this section, Contractor shall immediately cease all activities under
this contract, unless expressly directed otherwise by City in the notice of termination. Further, upon termination,
Contractor shall deliver to City all contract documents, information, works-in-progress and other property that are
or would be deliverables had the contract been completed. City shall pay Contractor for work performed prior to
the termination date if such work was performed in accordance with the Contract.
10. Independent Contractor Status: Contractor is an independent Contractor and not an employee of the City.
Contractor shall have the complete responsibility for the performance of this contract.
11. Non-discrimination Certification: The undersigned certifies that the undersigned Contractor has not discriminated
against minority, women or emerging small businesses enterprises in obtaining any required subcontracts.
Contractor further certifies that it shall not discriminate in the award of such subcontracts, if any. The Contractor
understands and acknowledges that it may be disqualified from bidding on this contract, including but not limited to
City discovery of a misrepresentation or sham regarding a subcontract or that the Bidder has violated any
requirement of ORS 279A.110 or the administrative rules implementing the Statute.
12. Asbestos Abatement License: If required under ORS 468A.710, Contractor or Subcontractor shall possess an
asbestos abatement license.
13. Assignment and Subcontracts: Contractor shall not assign this contract or subcontract any portion of the work
without the written consent of City. Any attempted assignment or subcontract without written consent of City shall be
void. Contractor shall be fully responsible for the acts or omissions of any assigns or subcontractors and of all
persons employed by them, and the approval by City of any assignment or subcontract shall not create any
contractual relation between the assignee or subcontractor and City.
14. Use of Recyclable Products: Contractor shall use recyclable products to the maximum extent economically feasible
in the performance of the contract work set forth in this document.
15. Default. The Contractor shall be in default of this agreement if Contractor: commits any material breach or default of
any covenant, warranty, certification, or obligation it owes under the Contract; if it loses its QRF status pursuant to
the QRF Rules or loses any license, certificate or certification that is required to perform the work or to qualify as a
QRF if Contractor has qualified as a QRF for this agreement; institutes an action for relief in bankruptcy or has
instituted against it an action for insolvency; makes a general assignment for the benefit of creditors; or ceases doing
business on a regular basis of the type identified in its obligations under the Contract; or attempts to assign rights in,
or delegate duties under, the Contract.
16, Insurance. Contractor shall at its own expense provide the following insurance:
a. Worker's Compensation insurance in compliance with ORS 656.017, which requires subject employers
to provide Oregon workers'compensation coverage for all their subject workers
b. General Liability insurance with a combined single limit, or the equivalent, of not less than Enter one:
$200,000, $500,000, $1,000,000, $2,000,000 or Not Applicable for each occurrence for Bodily Injury and Property
Damage. It shall include contractual liability coverage for the indemnity provided under this contract.
C. Automobile Liability insurance with a combined single limit, or the equivalent, of not less than Enter
one: $200,000, $500,000, $1,000,000, or Not Applicable for each accident for Bodily Injury and Property Damage,
including coverage for owned, hired or non-owned vehicles, as applicable.
d. Notice of cancellation or Chan e. There shall be no cancellation, material change, reduction of limits or
Contract for WTP&WWTP Chemicals, Page 2 of 5
intent not to renew the insurance coverage(s)without 30 days' written notice from the Contractor or its insurer(s)to
the City.
e. Additional Insured/Certificates of Insurance. Contractor shall name The City of Ashland, Oregon, and its
elected officials, officers and employees as Additional Insureds on any insurance policies required herein but only
with respect to Contractor's services to be provided under this Contract. As evidence of the insurance coverages
required by this Contract, the Contractor shall furnish acceptable insurance certificates prior to commencing work
under this contract. The contractor's insurance is primary and non-contributory. The certificate will specify all of the
parties who are Additional Insureds. Insuring companies or entities are subject to the City's acceptance. If
requested, complete copies of insurance policies, trust agreements, etc. shall be provided to the City. The
Contractor shall be financially responsible for all pertinent deductibles, self-insured retentions and/or self-
insurance.
17. Governing Law; Jurisdiction; Venue: This contract shall be governed and construed in accordance with the laws
of the State of Oregon without resort to any jurisdiction's conflict of laws, rules or doctrines. Any claim, action, suit or
proceeding (collectively, "the claim") between the City(and/or any other or department of the State of Oregon)and
the Contractor that arises from or relates to this contract shall be brought and conducted solely and exclusively within
the Circuit Court of Jackson County for the State of Oregon. If, however, the claim must be brought in a federal
forum, then it shall be brought and conducted solely and exclusively within the United States District Court for the
District of Oregon filed in Jackson County, Oregon. Contractor, by the signature herein of its authorized
representative, hereby consents to the in personam jurisdiction of said courts. In no event shall this section be
construed as a waiver by City of any form of defense or immunity, based on the Eleventh Amendment to the United
States Constitution, or otherwise, from any claim or from the jurisdiction.
18. THIS CONTRACT AND ATTACHED EXHIBITS CONSTITUTE THE ENTIRE AGREEMENT BETWEEN THE
PARTIES. NO WAIVER, CONSENT, MODIFICATION OR CHANGE OF TERMS OF THIS CONTRACT SHALL
BIND EITHER PARTY UNLESS IN WRITING AND SIGNED BY BOTH PARTIES. SUCH WAIVER, CONSENT,
MODIFICATION OR CHANGE, IF MADE, SHALL BE EFFECTIVE ONLY IN THE SPECIFIC INSTANCE AND FOR
THE SPECIFIC PURPOSE GIVEN. THERE ARE NO UNDERSTANDINGS, AGREEMENTS, OR
REPRESENTATIONS, ORAL OR WRITTEN, NOT SPECIFIED HEREIN REGARDING THIS CONTRACT.
CONTRACTOR, BY SIGNATURE OF ITS AUTHORIZED REPRESENTATIVE, HEREBY ACKNOWLEDGES THAT
HE/SHE HAS READ THIS CONTRACT, UNDERSTANDS IT, AND AGREES TO BE BOUND BY ITS TERMS AND
CONDITIONS.
19. Nonappropriations Clause. Funds Available and Authorized: City has sufficient funds currently available and
authorized for expenditure to finance the costs of this contract within the City's fiscal year budget. Contractor
understands and agrees that City's payment of amounts under this contract attributable to work performed after the
last day of the current fiscal year is contingent on City appropriations, or other expenditure authority sufficient to allow
City in the exercise of its reasonable administrative discretion, to continue to make payments under this contract. In
the event City has insufficient appropriations, limitations or other expenditure authority, City may terminate this
contract without penalty or liability to City, effective upon the delivery of written notice to Contractor, with no further
liability to Contractor.
20. Prior Approval Required Provision. Approval by the City of Ashland Council or the Public Contracting Officer is
required before any work may begin under this contract.
21. Certification. Contractor shall sign the certification attached hereto as Exhibit A and herein incorporated by
reference.
Contractor: City of Ashland
By By .0 p kcv,J
Signa ure Department Hebd
Print Name Print Name
kl&ISIJIV SS aye/v wP.v71 C1 Is'/ iz
Title Date
W-9 One copy of a W-9 is to be submitted with
the signed contract. Purchase Order No.
AITROVED S ,FORM
%a,CL�
Sigei re
Date
Contract for WTP&W WTP Chemicals, Page 3 of 5
EXHIBIT A
CERTIFICATIONS/REPRESENTATIONS: Contractor, under penalty of perjury, certifies that (a) the
number shown on the attached W-9 form is its correct taxpayer ID (or is waiting for the number to be
issued to it and (b) Contractor is not subject to backup withholding because (i) it is exempt from
backup withholding or (ii) it has not been notified by the Internal Revenue Service (IRS) that it is
subject to backup withholding as a result of a failure to report all interest or dividends, or (iii) the IRS
nas notified it that it is no longer subject to backup withholding. Contractor further represents and
warrants to City that (a) it has the power and authority to enter into and perform the work, (b) the
Contract, when executed and delivered, shall be a valid and binding obligation of Contractor
;enforceable in accordance with its terms, (c) the work under the Contract shall be performed in
accordance with the highest professional standards, and (d) Contractor is qualified, professionally
;ompetent and duly licensed to perform the work. Contractor also certifies under penalty of perjury
'hat its business is not in violation of any Oregon tax laws, and it is a corporation authorized to act on
:>ehalf of the entity designated above and authorized to do business in Oregon or is an independent
Contractor as defined in the contract documents, and has checked four or more of the following
:riteria:
(1) 1 carry out the labor or services at a location separate from my residence or is in a
specific portion of my residence, set aside as the location of the business.
(2) Commercial advertising or business cards or a trade association membership are
purchased for the business.
(3) Telephone listing is used for the business separate from the personal residence listing.
(4) Labor or services are performed only pursuant to written contracts.
(5) Labor or services are performed for two or more different persons within a period of one
year.
(6) 1 assume financial responsibility for defective workmanship or for service not provided
as evidenced by the ownership of performance bonds, warranties, errors and omission
insurance or liability insurance relating to the labor or services to be provided.
, Z- x20/2
ontractor (Date)
mtract for WTP&WWTP Chemicals, Page 4 of 5
A CERTIFICATE OF LIABILITY INSURANCE
THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS
CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES
BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED
REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER.
IMPORTANT: If the certificate holder is an ADDITIONAL INSURED,the policy(ies)must be endorsed. If SUBROGATION IS WAIVED,subject to
the terms and conditions of the policy,certain policies may require an endorsement. A statement on this certificate does not confer rights to the
certificate holder in lieu of such endorsement(s).
PRODUCER NAME
Mash USA Inc. RIWJE Fat
TWO LOGAN SQUARE M I.* jNC,.NOk
PHILADELPHIA,PA 191032797 ADDRESS.
Alm:PHILADELPHIA.CERTSRM4ARSH.COWAX-212-9460360¢
INSURDN9)AFAIRIWC COVERAGE NMCe
42478PALL-GkW-12-13 INSURER A:IwImon Carry"Of The Smte Of PA 19429
INSURED INSURER B:Glee nNch m nnence CORM 22322
10747 P TT RSON PACIFIC,INC.
10747 PATTERSON PLACE INSURER c:XL SpedeBy maealoe CDnpMry 37885
SANTA FE SPRINGS,CA 9067D a1SMER I:
INSURER E:
INSURER F:
COVERAGES CERTIFICATE NUMBER: CLE-0032MX14 REVISION NUMBER:3
THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD
INDICATED. NOTWITHSTANDING ANY REQUIREMENT,TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS
CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN 15 SUBJECT TO ALL THE TERMS,
EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHCWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.
TR E LIMITS TYPEOFINSURA POLICY NUMBR M
A GENERAL LIASUTY D696955 01001/2012 0100171013 EACH OCCURRENCE S 1,000,000
X COMMERCW-GENERAL LMBILRY PREMI9 ottMa, S 1,OIq,014
CLMM ADE aOCCUR MW EXP(Arl.Mason) $ 10,000
PERSONAL AAOV INJURY S 1.000,000
GENERAL AGGREGATE $ 1.000,000
GENLAGGREGATELIMITAPFUESPER: PRODUCTS-COUPMPAGG S 1.000.000
% POLICY PRO. U LOO $
B AM MOBILE LIABILITY RAD9437133C7(ADS) 01412012 01412013 IIN KENGLEUMIT 1.000.000
6 % ANYAUTO RAD943713107(MA) 01,012012 01412013 BODILY INJURY(Per mmn) S
ALL OMM SCH®IIUD BODILYINJURY(Pnn cctlan) s
AUTOS NON40WNED PROPERTY DAMAGE $
HIWDAUTOS AUT09
S
UMBRELLA um OCCUR EACH COWRRKSS ,
EXCESSUABB CLAIMS# E AGGREWTE OED I RETENTIONS WORKERS COMPENSATION NCSfATAND EMPLO YERS LIABILITY RWR943509007 I 01412012 010012073 0
C ANY FROPRIETORIPAR1NERIEXECUTNE YIN (W) EL FACM ACGC OF CERM7EMBER ExauDEm � NIA RWD943509107 AOS 010012012 010012013 0(Mandatory In NN)
( ) EL DISEASE- 0 EL DISEasE-
DESCRIPTION OF OPERATIONS I LOCATIONS I VEHICLES(Atari,ACORD 101,Mdl l RenFM Sd1FdIdA N mon ePsca h r dke l)
E:SUPPLYING CHEMICALS TO THE WATER TREATMENT PANT LOCATED AT 90 N.MOUNTAIN AVENUE ASHLAND.OR 97520
E CITY OF ASHLAND,OREGON.AND ITS ELECTED OFFICIALS,OFFICERS MID EMPLOYEES ARE INCLUDED AS ADDITIONAL INSURED,EXCEPT FOR WORKERS COMPENSATION,WHERE
REQUIRED BY WRITTEN CONTRACT.
CERTIFICATE HOLDER CANCELLATION
CITY OF ASHLAND,OR SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE
ATTN:KARI OLSON THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN
90 NORTH MOUNTAIN AVENUE ACCORDANCE WRIT THE POLICY PROVISIONS-
ASHLAND,OR 97520
AUIHDRRED REPREMENTATVE
of Mazur USA 1.
Manashi MuUlerjee ._S•'Ln�+: ^'W""'r'I'�
401988-2010 ACORD CORPORATION. All rights reserved.
ACORD 26(2010106) The ACORD name and logo are registered marks of ACORD
INVITATION TO BID 2012-102, WTP & WWTP CHEMICAL July 6, 2012
CHEMICAL BRENNTAG CASCADE CHEM QUIP UNIVAR
COLUMBIA
Hasa
$1.58/Gal Hasa
WTP- Hasa 300 Gal/Tote $1.42/Gal
CHEMICAL 41: $1.35/Gal $474.00/Tote 330 2/Gal
SODIUM 330 Gal/Tote (6)Totes- $2,844.00 330 Gal/Tote/Tote
HYPOCHLORIT (6)Totes $2,673.00 Tote deposit waived (6)Totes $2,811.60
E 12.5% Delivery charge unless damaged or not (Includes del chg) No Bid
(6)Totes per $27.50 per order returned by the City
order/(10)orders No tote deposit ($200) Delivery charge
per fiscal year required *$25.00 Energy $27.50
Total cost per order surcharge Total cost per order
$2,700.50 Total cost per order $2839.10
$2,869.00 0
WTP- $1.26/Lb
CHEMICAL#2: $1.42/Lb $1.52/Lb 500LbDrum
CYTEC 500 Lb Drum 500 Lb Drum $630.00
SUPERFLOC C- $710.00 $760.00 (4)Drums
573 (4)Drums (4)Drums $2,520.00
FLOCCULANT $,2840.00 $3,040.00 No Bid (Includes del chg)
—No Substitution Delivery charge *$25.00 Energy *Minimum order
(4)Drums per $27.50 per order surcharge 4 drums
order/Every 6 Total cost per order Total cost per order Total cost per
weeks on average $2,867.50 $3,065.00 order$2,520.00
per year(9
orders
WTP-
CHEMICAL#3: $2.65/Lb
CYTEC $3.08/Lb $146.068/Bag
SUPERFLOC N- $169.11/Bag $876.408
300 LMW (6)Bags $1,018.62 (Includes del chg)
FLOCCULANT - No Bid *$25.00 Energy No Bid *Minimum order
No Substitution surcharge 6 bags
(6)Bags per Total cost per order Total cost per
order/Every 12 $1,043.62 order$876.408
weeks on average
per year(4
orders)
WTP FMC/Univar
FMC $0.1955/Lb
CHEMICAL#4: Solvay FMC
209/Lb. 50 LbsBag
SODA ASH, $0 $0.25/Lb $2.64/L6
50 Lb Bag 54Bags/Pallet
49 Bags/Pallet DENSE,FREE 50 Lb/Bag 50 Lb Bag
54Bags/Pallet $2,111.40
FLOWING gs/Pallet(not 54) 54 Bags/Pallet
$2,257.20 (Includes del chg)
Or Equivalent $2,450.00 $2,851.20 *
(216)Bags per Delivery charge *$25.00 Energy Delivery charge Minimum order
order/Every 3-4 surcharge $0.00
$27.50 per order 4 pallets(216
weeks on average Total cost per order Total cost per order Total cost per order bags)
per year(15 $2,284'70 $2,475.00 $2,851.20 Total cost per
orders) order$2,111.40
ITB 2012-102 WTP&W WTP CHEMICALS,PAGE 1 OF 2,07/06/2012
INVITATION TO BID 2012-102, WTP & WWTP CHEMICAL July 6, 2012
CHEMICAL BRENNTAG CASCADE CHEM QUIP UNIVAR
COLUMBIA
Hasa
Hasa $1.58/Gal
WWTP $1:35/Gal 300 Gal/Tote Hasa
CHEMICAL#5: 330 GaUTote $474.00/Tote $1.42/Gal
SODIUM $445.50/Tote (3)Totes $1,422.00 330 GaUTote
HYPOCHLORIT (3)Totes $1,336.50 Tote deposit waived $468.60/Tote
E 12.5% Delivery charge unless damaged or not (3)Totes $1,405.80 No Bid
(3)Totes per $27.50 per order returned by the City Delivery charge
order/(3)Times No tote deposit ($200) $27.50
required *$25.00 Energy Total cost per order
per year Total cost per order surcharge $1,433.30 '
$1,364.00 Total cost per order
$1,447.00
RZBC/GPD RZBC RZBC/Univar
WWTP- $1.065/Lb $1.04/LB Label
CHEMICAL 46: 43 Bags/Pallet 50 Lb/Bag 44 Bags/Pallet
CITRIC ACID $2,289.75 40 Bags/Pallet $2 475.00
Or Equivalent Delivery charge $2,080.00 No Bid (Includes
(43)Bags per $27.50 per order *$25.00 Energy *Includes del chg)
order/(2)times Total cost per order surcharge Minimum order-
per year $2,317.25 Total cost per order 1 pallet(44 bags)
$2,105.00 Total cost per
order$2,475.00
WWTP-
CHEMICAL 97:
ALUMINUM $0.1245/Lb
SULFATE 11.25 Lbs/Gal
Cascade 4,000 Gal(45,000 Lbs)
Columbia No $5,602.50
Substitution No Bid *$25.00 Energy No Bid No Bid
(4,000)Gal per surcharge
order/Every 2 Total cost per order
weeks during $5,627.50
months May-
November
Declined to bid:
JCI Jones Chemical
Nalco
Olin Corporation
Sierra chemical
ITB 2012-102 WTP&WWTP CHEMICALS,PAGE 2 OF 2,07/06/2012
Page 1 / 1
CITY OF�. ASH LAN D CITY F�ECC iPE DATE PO NUMBER
,_ 20 E MAIN ST. 7/23/2012 11027
ASHLAND, OR 97520
(541)488-5300
VENDOR: 011148 SHIP To: Ashland Water Treatment Plant
BRENNTAG PACIFIC, INC (541)488-5345
FILE#2674 ASHLAND, OR 97520
LOS ANGELES, CA 90074-2674
FOB Point: Req.No.:
Terms: Net . Dept.:
Req.Del.Date: contact: Greq Hunter _
Special lnst: Confirming? No
Quantity Unit Description Unit Price Ext.Price
12.00 Ordr Invitation to Bid 2012-102 2,700.50 32,406.00
SODIUM HYPOCHLORITE 12.5%
6 Each/330 Gallon Totes-$2,673.50
Delivery charqe per order-$27.50
Total cost per order-$2,700.50
No tote deposit
SUBTOTAL 32 406.00
BILL To:Account Payable TAX 0.00
20 EAST MAIN ST FREIGHT 0.00
541-552-2028 TOTAL r 32,406.00
ASHLAND, OR 97520
Account Number Project Number Amount Account Number Project Number Amount.
E 670.08.19.00.60150 32 406.00
. Auth ed Signatur VENDOR COPY
FORM #3 . CITY OF
A request for a Purchase Order ASHLAND
REQUISITION Date of request: 7-18-12
Required date for delivery: ASAP
Vendor Name BRENNTAG PACIFIC INC.
Address,City,State,Zip' 5700 NW FRONT AVE. PORTLAND OR. 97210
Contact Name&Telephone Number SAM DEBELLIS 541 —912—7104 CELL
Fax Number 503—223.1055
SOURCING METHOD
❑ Exempt from Competitive Bidding 2012.102 ❑ Emergency
❑ Reason for exemption: X Invitation to Bid (Copies on file) ❑ Form#13,Written findings and Authorization
❑ AMC 2.50 Date approved by Council: ❑ Written quote or proposal attached
❑ Written quote or proposal attached
❑ Small Procurement Cooperative Procurement
Less than$5,000 ❑ Request for Proposal (Copies on file) ❑ State of Oregon
❑ Direct Award Dale approved by Council: Contract#
E] VerballWritten quote(s)or proposal(s) ❑ State of Washington
Intermediate Procurement ❑ Sole Source Contract#
GOODS&SERVICES ❑ Applicable Form(#5,6,7 or 8) ❑ Other government agency contract
$5.000 to$100,000 ❑ Written quote or proposal attached Agency
❑ (3)Written quotes attached ❑ Special Procurement Contract#
PERSONAL SERVICES ❑ Form#9,Request for Approval Intergovernmental Agreement
$5,000 to$75,000 ❑ Written quote or proposal attached ❑ Agency
❑ Less than$35,000,by direct appointment Date approved by Council: Date original contract approved by Council:
❑ (3)Written proposals attached Valid until: Dale (Date)
Description of SERVICES Total Cost
BLANKET PURCHASE ORDER FOR 7-1.12 TO 6.30.13 $
WATER TREATMENT CHEMICALS
Item # Quantity Unit Description of MATERIALS Unit Price Total Cost
12 ORDERS 6 EACH 330 GALLON TOTES 1 ORDER 12,5% 2700.50 32,406.00
1 SODIUM HYPOCHLORITE
TOTAL COST
❑ Per attached quotelproposal $32,406.00
Project Number-_____-___ Account Number 670.08.19.00.601500
Account Number -__-__- _--___-_ Account Number__---_-__-
*Expenditure must be charged to the appropriate account numbers for the financials to accurately reflect the actual expenditures.
i
IT Director in collaboration with department to approve all hardware and software purchases:
ITDirector Date Support-Yes/No
By si fig this requisition form,Lcertify that the City's public contracting requirements have been satisfied. T
Employee Signature: G Department Head Signature: v� 7 (2-
(Equal to or greater than$5,000)
Additional signatures(if applicable):
Funds appropriated for current fiscal year: / NO 'evil,
Finance Director-(Equal to orgy ter than$5,000) Date
Comments:
Form#3-Requisition