HomeMy WebLinkAbout2012-219 CONT AMND #2 - Right of Way Associates ADDENDUM TO CITY OF ASHLAND
CONTRACT FOR PERSONAL SERVICES LESS THAN $35,000
Addendum made this 27th day of August. 2012, between the City of Ashland ("City")
and Right-of-Way Associates, Inc. ("Consultant").
Recitals:
A. On October 26, 2011 City and Consultant entered into a "City of Ashland Contract
for Personal Services Less than $35,000" (further referred to in this addendum as "the
agreement').
B. The parties desire to amend the agreement to increase the compensation to be
paid Consultant by$581.44.
City and Consultant agree to amend the agreement in the following manner:
1. The maximum price as specified in Paragraph 4 of the agreement is increased to
$27,081.
2. The scope of services is modified to add services related to the acquisition of
easements and property associated with the N. MainlWimer/Hersey Intersection
Realignment Project.
3. Except as modified above, the terms of the agreement shall remain in full force and
effect.
CONSULTANT: j ^ I n n ITY OF ASHLAND:
BY 2 1J�W"" �/ff li//yGQGL�it BY
Its
Date De partrnertt Head
Purchase Order#
Acct No.: 266. 08. 12. oo. 206
(For City purposes only)
0:1pub- rksleng102-05 N.Main Homey Wimer Intersection ReallgnIA Admin%Eng Vendo2(Right of Way Assoc
Inc)1Contract DocumentslChange Orders102-05 ROWA Addendum for Contract for Personal services less then$35K-
#02.docx
t . RDER Page 1 / 1
Cf I T lit Y
1. CITY O F
ASHLAND DATE." PO NUMBER
,� 20 E MAIN ST. 711/2012 10533
ASHLAND, OR 97520
(541)488-5300
VENDOR: 016543 SHIP TO: Ashland Public Works
RIGHT OF WAY ASSOCIATES INC (541) 488-5587
10186 SW LAUREL STREET 51 WINBURN WAY
BEAVERTON, OR 97005 ASHLAND, OR 97520
FOB Point: Req.No.:
Terms: Net Dept.:
Req.Del.Date: contact: Jim Olson
Special Inst: - Confirming? NO
Quantity Unit - - -Description Unit Price Ext.Price
THIS IS A REVISED PURCHASE ORDER
Riqht of way acquisition services for 22,200.00
the Hersey/Wimer re-aliqnment project.
Contract for Personal Services
Beqinninq date: October 10, 2011
Completion date: December 31, 2012
Insurance required/On file
Processed chanqe order 04/24/2012 4,300.00
Contract Amendment No. 1
Add cost of extra work
Processed chanqe order 06/01/2012
to correct the amount of initial PO,
s/b $22,200.00, not$22,000.00
Processed chanqe order 09/12/2012 - 581.44
Contract Amendment No. 2
Increase compensation p-gid to contractor
-I
1
SUBTOTAL 27 081.44
BILL TO:Account Payable TAX 0.00
20 EAST MAIN ST FREIGHT 0.00
541-552-2010 TOTAL 27,081.44
ASHLAND, OR 97520
Account Number Project Number Amount Account Number Project Number Amount
E 260.08.12.00.70420 E 200205.400 2-710-8-1.44
12714-0 12—
Authorized signature VENDOR COPY -
FORM #10 CITY OF
CONTRACT AMENDMENT APPROVAL REQUEST FORM ASHLAND
Request for a Change Order
Name of Supplier/Contractor 1 Consultant: Right-of-Way Associates,Inc. Total amount of this
contract amendment:
Purchase Order Number: #10533
Title 1 Description:N.MainlWimer/Hersey Realignment-Right-of-way acquisition services $ 581,44
Project No.2002.05
❑ Per attached contract amendment
Contract Amendment
Original contract amount $22,200.00 100% of original contract
Total amount of rep vlous contract amendments $4,300 19.4% of original contract
Amount of this contract amendment $581.44 2.6% of original contract
TOTAL AMOUNT OF CONTRACT $27,081.44 122.0% of original contract
In accordance with OAR 137-047-0800:1)The amendment is within the scope of procurement as described in the solicitation documents,Sole Source notice orapproval of Special
Procurement.2)The amendment is necessary to comply with a change in law that affects performance of the contract.3)The amendment results from renegobadon of the terms and
conditions,including the contract price,of a contract and the amendment is advantageous to the City of Ashland,subject to all of the following conditions:a)goods and services to be
provided under the amended contract are the same as the goods and services to be provided under the unamended contract,b)The City determines that with all things considered,the
amended contract is at least as favorable to the City as the unamended contract;c)The amended contract does not have a total term greater than allowed in the solicitation document,
contract or approval of a Special Procurement An amendment is not within the scope of the procurement if the City determines that If it had described the changes to be made by the
amendment in the procurement documents,it would likely have increased competition or affected award of contract.
Contract amendment is within the scope of procurement: YES X NO' (If"NO",requires Council approval I Attach copy of CC.)
Sourcing Method:
SMALL PROCUREMENT-Less than$5,000 INVITATION TO BID or COOPERATIVE PROCUREMENT 'QRF or
❑"YES",the total amount of contract and REQUEST FOR PROPOSAL EXEMPTION PURSUANT TO AMC 2.50
cumulative amendments s$6,000. ❑ "YES",the total amount of cumulative , ❑'YES',the total amount of original contract and
❑If"NO',amount exceeding authority requires amendments s 25%of original contract amount or cumulative amendments s$100K for Goods&
Council approval.Attach copy of Council $250,000 whichever is less. Services,<-$75K for Personal Services,<$50K for
Communication. ❑If'NO',amount exceeding authority requires Attorney Fees.
❑ Exempt-Reason: Council approval.Attach copy of Council ❑If'NO',amount exceeding authority requires
Communication. - Council approval.Attach copy of Council
❑ Exempt-Reason: Communication.
❑ Exempt-Reason:
INTERMEDIATE PROCUREMENT SOLESOURCE EMERGENCYPROCUREMENT
Goods&Services-$5,000 to$100,000 ❑ 'YES",the total amount of cumulative ❑ Written Findings:Document the nature of the
Personal Services -$5,000 to$75,000 amendments s 25%of original contract amount or emergency,including necessity and circumstances
® "YES",the total amount of cumulative $250,000 whichever is less. requiring the contract amendment
amendments s 25%of original contract amount. ❑ If"NO",amount exceeding authority requires ❑ Obtain direction and written approval from City
❑If'NO',amount exceeding authority requires Council approval.Attach copy of Council Administrator
Council approval.Attach copy of Council Communication. ❑ If applicable,attach copy of Council
Communication. ❑ Exempt-Reason: Communication
❑ Exempt-Reason: ❑ Exempt-Reason:
SPECIAL PROCUREMENT INTERGOVERNMENTAL AGREEMENT
❑"YES',the total amount of original contract and cumulative ❑"YES',the original contract was approved.by City Council.
amendments are within the amount and terms initially approved by Provide date approved by City Council: (Date)
Council as a Special Procurement. If'NO",Council approval is required.Attach copy of Council Communication.
❑ If'NO',amount exceeding authority requires Council approval. ❑ Contract amendment approved and signed by City Administrator.
Attach copy of Council Communication.
Project Number 2002.05 Account Number 260.08.12.00.704200 Account Number--_----_--
'Expenditure must he charged to t p o�afe eccppn nc for the financials to reflect the actual expenditures accurately. Affach dra pages if needed.
Employee Signature- department Head Signature: f
(Equaltoorgmatertha $5,000)
Funds appropriated for current fi year: YES / NO
Finance Director(Equal to or greater than$5,000) Date
Comments:
G:1pub-wrksleng102-05 N.Main Hersey Winner Intersection RealignlA-AdminlEng Vendor2(Right of Way Assoc Inc)IContract DocumentslChange Orders102-05 ROWA Forth#10-
Contract Amendment Approval Request Form#02.docx