HomeMy WebLinkAbout2012-220 CONT Chg Order #2 - Straus & Seibert Architects RECEIVED
CITY OF AUG 212012
ASHLAND City of Ashland
DEPARTMENT OF PUBLIC WORKS
CONTRACT CHANGE ORDER NO.F
PROJECT: Arcf if ecttual;Services-Police,Station r DATE ,08/20_/12 N:r
LOCATION: EA"shlan`dt,OR• .. ""' " $ s a '"') PROJECT NO ( 01D 20�—L .'"�_ T
2 •
CONTRACTOR: (Sttaus?&'Seiberl `''
You are requested to perform the following described work upon receipt of an approved copy of this document or as described by the
Engineer:
Item No. Description Quanti Unit Price Amount
Item#I HVAC engineering changes 1 $ 2,236.00 3600
Item#2 Electrical design for code 1 $ 2,691.00 !$K,43�269j1?QQ
Item#3
Item#4
Item#5
Total this Change Order 4 927:00
Previous Change Order
Original Contract Total $ n 52-056`Ob,t
(
Revised Contract Total . $ 56,983.00
PERCENT CHANGE OF ORIGINAL CONTRACT 9.6%
The time provided for completion of this contract is increased by no calendar days. This document shall become an amendment to
the contract and all provisions of the contract will apply.
Recommended By: I —c 4 'a°t z—
Project sage Date
Approved By: —9,4s L?
Po ice a Date
Accepted By:
Strko&Se6ert Date
11 5 E. Main St.
Medford OR. 97501
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OWNER ❑
CHANGE IN SERVICE MANAGER ❑
Between Owner and Architect ARCHITECT ❑
PROJECT: Ashland Police Facility CHANGE IN SERVICE NO: 02
1165 E.Main Street DATE: 8/7/12
Ashland,OR 97520
TO PROJECT MANAGER:
4 Scott Fleury/Terry Holderness ARCHITECT'S PROJECT NO: 354
I 20 E.Main Street AGREEMENT DATE: 7/18/11
Ashland, OR 97520 AGREEMENT FOR: Police Facility Construction Admin.
The Agreement is amended as follows: Code CA-13
1. Changes to HVAC/piping/electrical/fence,&gate features performed by Marquess&Associates......$2,236.00
2. Electrical design to implement second service and code compliance............................................. $2691.00
TOTALINCREASE................................ $4,927.00
Attachments:1. Marquess&Associates Memorandum MEP Fees dated July 24,2012
2.Marquess&Associates Memoradum Electrical design fees dated Juty 24,2012
Not valid until signed by the Owner and Architect.
The original Agreement Amount was...................................................................................................$52,056.00
Net change by previously authorized Change in Service...................................................................$2,200.00
The Agreement Amount prior to this Change In Service was..............................................................$64,256.00
The Agreement Amount will be Increased by this Charge in Service In the amount of.......................$4,927.00
The new Agreement Amount Including this Change In Service will be................................................$59,183.00
The Agreement Time wilt be(imstsased)(unchanged)by.........................................................(0)days.
The date of Project Completion as of the date of this Change in Service therefore is unchanged,
ARCHITECT: PROJECT MANAGER: OWNER:
Straus&Seibert Architect's,LLP Scott Fleury City of Ashland
Address: Address: Address:
1175 E. In ulte 2E 20 E.Main Street 20 E.Main Street
Medford R 7504 Ashland,OR 97520 Ashland,OR 97520
By: By: By:
Date. o.- Date: - Date:
i CHANGE IN SERVICE
CODE(Phase of Work-Change In Service)(XX-X) 7. Changes In the Initial lnfomailon.
P Phases of Work S. Services provided beyond the limits of:
PD-Pro Design a.Up to one(i)review of each Slop(hawing.Product Dole
SD -scrimmage Design gam.sample and similar submgal of the Contractor.
Do—Design Development b.Up to one(1)visit per week to the site by the Architect over
CD—Construction Documents the duration of the Project during constnetlon.
B -Bidding c.Up to me(1)Inspection for any potion of the Work to
CA-Conslrwlbn Admiisbalbn - - datemJne whether such portion of the Work is substantially
CO-Closerous Phase/Commissioning complete In amordanse with the requirements of the
Chance In Service Contract Docimonta
1. Charges In Wbuction,or approvals given by she Owner that necessitate d.Up to one(1)Inspection for any portion of Me Work
nevlslons of Servkxv to determine final completion.
2. Enactment or revislom of codes,laws or regulations or official 9.Charge Orders and Conviction Change Directives requiring evaluation
INerprelegore which necessitate changes M Previously prepared of proposals,Including the preparation or revision of In,trumeras of Service.
Instruments of Service. 10.Evaluation of subst"ons proposed by the Owners consultants or
1 Dectslons of the Owns not rendered In a timely manner. cuntractom and making subsequent revision,to instruments of Service
I. 4. Significant change In the Project Including,but not limited lo,size,quality, raxalbg there from.
comptedty,Owner's schedule or budget or procurement method. 11.Preparation of design and documenlallon for alternate bid a proposal
5. Failure of performance on the pad of the Owner or the Owners requests proposed by the Owner.
cortsuttema or conWarJOre. 12.Contract Administration Services provkkd 60 days after the date of
6. Preparation for and adandenoe at a public hearing,a dispute resolution Substantial Completion of MB Work,
proceeding or a legal proceeding except where the Architect is party thereto. 13.Other Charge In Service Items.
1:10354 Ashland Police Dept The GrovskAdminXCA CHANGE IN SERVICE 02.dwx
f
OWNER ❑
CHANGE IN SERVICE MANAGER ❑
Between Owner and Architect ARCHITECT ❑
PROJECT: Ashland Police Facility CHANGE IN SERVICE NO: 02
1155 E. Main Street DATE: 80112
Ashland, OR 97520
TO PROJECT MANAGER:
Scott Fleury/Terry Hoiderness ARCHITECT'S PROJECT NO: 354
20 E.Main Street AGREEMENT DATE: 7/18/11
Ashland, OR 97520 AGREEMENT FOR: Police Facility Construction Admin.
The Agreement is amended as follows: Code CA-13
1. Changes to HVAC/piping/electrical/fence&gate features performed by Marquess&Associates......$2,236.00
2. Electrical design to implement second service and code compliance............................................. $2691.00
TOTAL INCREASE................................ $4,927.00
Attachments: 1. Marquess&Associates Memorandum MEP Fees dated July 24,2012
2.Marquess&Associates Memoradum Electrical design fees dated July 24,2012
Not valid until signed by the Owner and Architect.
The original Agreement Amount was...................................................................................................$52,056.00
Net change by previously authorized Change in Service....................................................................$2,200.00
The Agreement Amount prior to this Change In Service was..............................................................$54,256.00
The Agreement Amount Will be increased by this Change In Service in the amount of.......................$4,927.00
The new Agreement Amount including this Change in Service Will be................................................$59,183.00
The Agreement Time will be(inereased)(unchanged)by.........................................................(0)days.
The date of Project Completion as of the date of this Change in Service therefore is unchanged.
ARCHITECT: PROJECT MANAGER: OWNER:
Straus&Seibert Architects,LLP Scott Fleury City of Ashland
Address: Address: Address:
1175 E. in ite 2E 20 E.Main Street 20 E.Main Street
Medford OR 7504 Ashland,OR 97520 Ashland,OR 97520
By: By: By.
Date. O Dale: Date:
CHANGE IN SERVICE
CODE(Phase of Work-Change in Service)(XX-X) 7. Changes In the Initial Information.
Phases of Work S. Services provided beyond the limits of.
PD -Pre Design a.Up to one(1)review of each Shop Drawing,Product Data
SD -Schematic Design - Item,sample and similar submittal of the Contractor.
DD-Design Development b.Up to one(1)visit per week to the site by the Architect over
CD-Construction Documents the duration of the Project during construction.
B -Bidding c.Up to one(1)Inspection for any potion of the Work to
CA-Construction Administration determine whether such portion of the Work Is substantially
CO-Closeout Phase f Commissioning complete In accordance with the requirements of the
Chance In Service Contract Documents.
r 1. Changes In Instructions or approvals given by the Owner that necessitate d.Up to one(1)Inspection for any portion of the Work
revisions of service. to determine final completion.
2. Enactment or revisions of codes,laws or regulations or ofildal 9.Change Orders and Confection Change Directives requldng evaluation
Interpretations which necessitate changes to previously prepared of proposals.Including the preparation or revision of Instruments of Service.
Instruments of Service. 10.Evaluation of substitutions proposed by the Owner's consultants or
3. Decisions of the Omer not rendered In a timely manner. contractors and making subsequent revisions to Instruments of Service
4. Significant change in the Project Including,but not limited to,size,quality, resulting there from.
complexity,Owners schedule or budget or procurement method. 11.Preparation of design and documentation for alternate bid a proposal
5. Failure of performance on the part of the Owner or the Owners requests proposed by the Owner.
consultants or contractors. 12.Contract Administration Services provided 60 days after the date of
6. Preparation for and attendance at a public heading,a dispute resolution Substantial Completion of the Work.
proceeding or a legal proceeding except where the Architect Is party thereto. 13.Other Charge In Service items.
J:\0354-Ashland Police Dept.The GmvelAdmin\CA CHANGE IN SERVICE 02.docx
_ Page 1 / 1
CITY OF YRECL,l
ASHLAND DATE-. PO NUMBER
20 E MAIN ST. 8/7/2012 11085
ASHLAND, OR 97520
(541)488-5300
VENDOR: 016096 SHIP TO: City of Ashland - Police Dept.
STRAUS & SEIBERT ARCHITECTS 1155 E MAIN STREET
1175 E. MAIN STREET SUITE 2E ASHLAND, OR 97520
MEDFORD, OR 97504
FOB Point: Req.No.:
Terms: Net Dept.:
Req.Del.Date: contact: Terry Holderness-Scott Fleury
Special Inst: Confirming? NO
Quantity Unit Description Unit Price Ext.Price _
THIS IS A REVISED PURCHASE ORDER
Construction Administration for Police 52,056.00
Station Remodelinq Project No. 2010-20
Contract for Architectural Design
Services
Beginning date: 07/31/2012
Completion date: 12/30/2013
Insurance required/On file
Not to exceed $52,056.00
Processed change order 09/12/2012 4,927.00
Chanqe Order No. 1
HVAC Enqineerinq Chanqes
Electrical Desiqn for Code
SUBTOTAL 56,983.o63,
BILL TO:Account Payable ' TAX 0.00.
20 EAST MAIN ST FREIGHT 0.00!
541-552-2010 TOTAL 56,983.00'
ASHLAND, OR 97520
Account Number Project Number. Amount Account Number ` Project Number Amount
E 410.08.24.00.704200 E 201020.999 56 983.00
--6 AuthOrt ed Signature VENDOR COPY
FORM #10 CITY OF
CONTRACT AMENDMENT APPROVAL REQUEST FORM ASHLAND
Request for a Change Order
Name of Supplier/Contractor I Consultant: 4 srt=01--P-T pec'At FEC'rS Total amount of this
I1:;�S E. "a " ST contract amendment:
Purchase Order Number: ItoBS 9a-Sot
Title I Description: [�ugCQUCZto.�t r,ovntuti,C2okCity ( - dot-t�� S�+Ttw
2-cwtY.tE4w.4 Pegg u^ �l0—ZO
Per attached contract amendment
Contract Amendment
Original contract amount $ 5 Z r OSL '00 100 %of original contract
Total amount of rep vlous contract amendments %of original contract
Amount of this contract amendment 4 r 9 Z3 'M �DS•� °/p of original contract
TOTAL AMOUNT OF CONTRACT $ S(.f 9B a� .CD tClS Ae %of original contract
In accordance with OAR 137-047-0800:1)The amendment is within the scone of procurement as described in the solicitation documents,Sole Source notice or approval of Special
Procurement 2)The amendment is necessary to comply with a change in law that affects performance of the contract 3)The amendment results from renegotiation of the terms and
conditions,including the contract price,of a contract and the amendment is advantageous to the City of Ashland,subject to all of the following conditions:a)goods and services to be
provided under the amended contract are the same as the goods and services to be provided under the unamended contract:b)The City determines that,with all things considered,the
amended contract is at least as favorable to the City as the unamended contract:c)The amended contract does not have a total term greater than allowed in the solicitation document,
contractor approval of a Special Procurement.An amendment is not within the scope of the procurement if the City determines that Hit had described the changes to be made by the
amendment in the procurement documents,it would likely have increased competition or affected award of oontracL
Contract amendment is within the scope of procurement: YES X NO* (If"NO",requires Council approval I Attach copy of CC.)
Sourcing Method:
SMALL PROCUREMENT-Less than$5,000 INVITATION TO BID or COOPERATIVE PROCUREMENT,ORF or
El'YES',the total amount of contract and REQUEST FOR PROPOSAL EXEMPTION PURSUANT TO AMC 2.50
cumulative amendments s$6,000. ❑ "YES",the total amount of cumulative ❑"YES",the total amount of original contract and
❑If'NO',amount exceeding authority requires amendments<_25%of original contract amount or cumulative amendments<_$100K for Goods&
Council approval.Attach copy of Council $250,000 whichever is less. Services,<—$75K for Personal Services,<$50K for
Communication. ❑If'NO',amount exceeding authority requires Attorney Fees.
❑ Exempt—Reason: Council approval.Attach copy of Council ❑If'NO',amount exceeding authority requires
Communication. Council approval.Attach copy of Council
❑ Exempt—Reason: Communication.
❑ Exempt—Reason:
INTERMEDIATE PROCUREMENT SOLE SOURCE EMERGENCYPROCUREMENT
Goods&Services-$5,000 to$100.000 ❑ "YES',the total amount of cumulative ❑ Written Findings:Document the nature of the
Personal Services -$5.000 to$75,000 amendments:5 25%of original contract amount or emergency,including necessity and circumstances
9 "YES',the total amount of cumulative $250,000 whichever is less. requiring the contract amendment
amendments<-25%of original contract amount. ❑If"NO',amount exceeding authority requires ❑ Obtain direction and written approval from City
❑If'NO',amount exceeding authority requires Council approval.Attach copy of Council Administrator
Council approval.Attach copy of Council Communication. ❑ If applicable,attach copy of Council
Communication. ❑ Exempt—Reason: Communication
❑ Exempt—Reason: ❑ Exempt—Reason:
SPECIAL PROCUREMENT INTERGOVERNMENTAL AGREEMENT
El'YES",the total amount of original contract and cumulative El"YES',the original contract was approved by City Council.
amendments are within.the amount and terms initially approved by Provide date approved by City Council: (Date)
Council as a Special Procurement. If'NO',Council approval is required.Attach copy of Council Communication.
❑ if'NO",amount exceeding authority requires Council approval. ❑ Contract amendment approved and signed by City Administrator.
Attach copy of Council Communication.
Project Number 7010__-ZO— AccountNumberq(D•03.24-oo- *o`L2a] Account Number—_--------
'Expenditure must be charged to the appropriate account numbers for the financials to reflect the actual expenditures accurately. Attach extra pages if needed.
Employee Signature Department Head Signature: `—
equal to orgreater han 5,000)
Funds appropriate or current ft at year (YES / NO -
Finance Director(Equal to ord arer man$5,000) Date
Comments:
Form#10—Contract Amendment Approval Request Form,Request fora Change Order,Page 1 of 1,8/22/2012