HomeMy WebLinkAbout2012-226 Contract - Small Woodland Services Contract for PERSONAL SERVICES
`+ CITY OF CONSULTANT: Small Woodland Services, Inc
ASHLAND CONTACT: Marty Main, President
20 East Main Street
Ashland, Oregon 97520 ADDRESS: 2779 Camp Baker Road
Telephone: 541/488-6002 Medford, OR 97501
Fax: 541/488-5311
TELEPHONE: (541)778-4545
DATE AGREEMENT PREPARED: 9/12/2012 FAX: mmain3@mind.net
BEGINNING DATE: 9/12/2012 COMPLETION DATE: 6/30/2014
COMPENSATION: Up to 50 dollars per hour (see proposal, Exhibit C) not to exceed 74,000 dollars in a single
fiscal year.
SERVICES TO BE PROVIDED: Small Woodland Services, Inc to provide the services of a consulting forester
for the City in the management of its forestlands and as assigned for work on adjacent federal lands. Services
include land management planning, consulting on technical forestry issues, implementing silvicultural
treatments and any associated tasks as requested by the City and agreed to by the contractor.
ADDITIONAL TERMS: This contract may be extended by mutual consent of both parties annually for up to
three (3) additional years for a maximum of five (5) years.
FINDINGS:
Pursuant to AMC 2.50.120, after reasonable inquiry and evaluation, the undersigned Department Head finds and
determines that: (1) the services to be acquired are personal services; (2)the City does not have adequate personnel nor
resources to perform the services; (3) the statement of work represents the department's plan for utilization of such
personal services; (4) the undersigned consultant has specialized experience, education, training and capability sufficient
to perform the quality, quantity and type of work requested in the scope of work within the time and financial constraints
provided; (5) the consultant's proposal will best serve the needs of the City; and (6) the compensation negotiated herein
is fair and reasonable.
NOW THEREFORE, in consideration of the mutual covenants contained herein the CITY AND CONSULTANT AGREE as
follows:
1. Findings/Recitations. The findings and recitations set forth above are true and correct and are incorporated herein
by this reference.
2. All Costs by Consultant: Consultant shall, at its own risk and expense, perform the personal services described
above and, unless otherwise specified, furnish all labor, equipment and materials required for the proper performance
of such service.
3. Qualified Work: Consultant has represented, and by entering into this contract now represents, that all personnel
assigned to the work required under this contract are fully qualified to perform the service to which they will be
assigned in a skilled and worker-like manner and, if required to be registered, licensed or bonded by the State of
Oregon, are so registered, licensed and bonded.
4. Completion Date: Consultant shall start performing the service under this contract by the beginning date indicated
above and complete the service by the completion date indicated above.
5. Compensation: City shall pay Consultant for service performed, including costs and expenses, the sum specified
above. Payments shall be made within 30 days of the date of the invoice. Should the contract be prematurely
terminated, payments will be made for work completed and accepted to date of termination.
6. Ownership of Documents: All documents prepared by Consultant pursuant to this contract shall be the property of
City.
7. Statutory Requirements: ORS 279C.505, 279C.515, 279C.520 and 279C.530 are made part of this contract.
8. Living Wage Requirements: If the amount of this contract is $19,494 or more, Consultant is required to comply with
chapter 3.12 of the Ashland Municipal Code by paying a living wage, as defined in this chapter, to all employees
performing work under this contract and to any Subcontractor who performs 50% or more of the service work under
this contract. Consultant is also required to post the notice attached hereto as Exhibit B predominantly in areas where
it will be seen by all employees.
9. Indemnification: Consultant agrees to defend, indemnify and save City, its officers, employees and agents harmless
from any and all losses, claims, actions, costs, expenses,judgments, subrogations, or other damages resulting from
injury to any person (including injury resulting in death), or damage (including loss or destruction)to property, of
whatsoever nature arising out of or incident to the performance of this contract by Consultant(including but not
Contract for Personal Services, Revised 06/30/2012, Page 1 of 5
I
limited to, Consultant's employees, agents, and others designated by Consultant to perform work or services
attendant to this contract). Consultant shall not be held responsible for any losses, expenses, claims, subrogations,
actions, costs,judgments, or other damages, directly, solely, and proximately caused by the negligence of City,
10. Termination:
a. Mutual Consent. This contract may be terminated at any time by mutual consent of both parties.
b. City's Convenience. This contract may be terminated at any time by City upon 30 days' notice in writing
and delivered by certified mail or in person.
c. For Cause. City may terminate'or modify this contract, in whole or in part, effective upon delivery of
written notice to Consultant, or at such later date as may be established by City under any of the following
conditions:
i. If City funding from federal, state, county or other sources is not obtained and continued at levels
sufficient to allow for the purchase of the indicated quantity of services;
ii. If federal or state regulations or guidelines are modified, changed, or interpreted in such a way
that the services are no longer allowable or appropriate for purchase under this contract or are
no longer eligible for the funding proposed for payments authorized by this contract; or
iii. If any license or certificate required by law or regulation to be held by Consultant to provide the
services required by this contract is for any reason denied, revoked, suspended, or not renewed.
d. For Default or Breach.
i. Either City or Consultant may terminate this contract in the event of a breach of the contract by
the other. Prior to such termination the party seeking termination shall give to the other party
written notice of the breach and intent to terminate. If the party committing the breach has not
entirely cured the breach within 15 days of the date of the notice, or within such other period as
the party giving the notice may authorize or require, then the contract may be terminated at any
time thereafter by a written notice of termination by the party giving notice.
ii. Time is of the essence for Consultant's performance of each and every obligation and duty under
this contract. City by written notice to Consultant of default or breach may at any time terminate
the whole or any part of this contract if Consultant fails to provide services called for by this
contract within the time specified herein or in any extension thereof.
iii. The rights and remedies of City provided in this subsection (d) are not exclusive and are in
addition to any other rights and remedies provided by law or under this contract.
e. Obligation/Liability of Parties. Termination or modification of this contract pursuant to subsections a, b, or
c above shall be without prejudice to any obligations or liabilities of either party already accrued prior to such
termination or modification. However, upon receiving a notice of termination (regardless whether such notice is
given pursuant to subsections a, b, c or d of this section, Consultant shall immediately cease all activities under
this contract, unless expressly directed otherwise by City in the notice of termination. Further, upon termination,
Consultant shall deliver to City all contract documents, information, works-in-progress and other property that are
or would be deliverables had the contract been completed. City shall pay Consultant for work performed prior to
the termination date if such work was performed in accordance with the Contract.
11. Independent Contractor Status: Consultant is an independent contractor and not an employee of the City.
Consultant shall have the complete responsibility for the performance of this contract. Consultant shall provide
workers' compensation coverage as required in ORS Ch 656 for all persons employed to perform work pursuant to
this contract. Consultant is a subject employer that will comply with ORS 656.017.
12. Assignment and Subcontracts: Consultant shall not assign this contract or subcontract any portion of the work
without the written consent of City. Any attempted assignment or subcontract without written consent of City shall be
void. Consultant shall be fully responsible for the acts or omissions of any assigns or Subcontractors and of all
persons employed by them, and the approval by City of any assignment or subcontract shall not create any
contractual relation between the assignee or subcontractor and City.
p, 13. Default. The Consultant shall be in default of this agreement if Consultant: commits any material breach or default
of any covenant, warranty, certification, or obligation it owes under the Contract; its QRF status pursuant to the QRF
Rules or loses any license, certificate or certification that is required to perform the Services or to qualify as a QRF if
consultant has qualified as a QRF for this agreement; institutes an action for relief in bankruptcy or has instituted
against it an action for insolvency; makes a general assignment for the benefit of creditors; or ceases doing business
on a regular basis of the type identified in its obligations under the Contract; or attempts to assign rights in, or
delegate duties under, the Contract.
14. Insurance. Consultant shall at its own expense provide the following insurance:
a. Worker's Compensation insurance in compliance with ORS 656.017, which requires subject employers to
provide Oregon workers' compensation coverage for all their subject workers
b. Professional Liability insurance with a combined single limit, or the equivalent, of not less than
$1,000,000 for each claim, incident or occurrence. This is to cover damages caused by error, omission or
negligent acts related to the professional services to be provided under this contract.
C. General Liability insurance with a combined single limit, or the equivalent, of not less than $1,000,000 for
each occurrence for Bodily Injury and Property Damage. It shall include contractual liability coverage for the
indemnity provided under this contract.
Contract for Personal Services, Revised 06/30/2012, Page 2 of 5
d. Automobile Liability insurance with a combined single limit, or the equivalent, of not less than Enter one:
$500,000 for each accident for Bodily Injury and Property Damage, including coverage for owned, hired or non-
owned vehicles, as applicable.
e. Notice of cancellation or change. There shall be no cancellation, material change, reduction of limits or
intent not to renew the insurance coverage(s)without 30 days' written notice from the Consultant or its insurer(s) to
the City.
f. Additional Insured/Certificates of Insurance. Consultant shall name The City of Ashland, Oregon, and its
elected officials, officers and employees as Additional Insureds on any insurance policies required herein but only
with respect to Consultant's services to be provided under this Contract. The consultant's insurance is primary and
non-contributory. As evidence of the insurance coverages required by this Contract, the Consultant shall furnish
acceptable insurance certificates prior to commencing work under this contract. The certificate will specify all of
the parties who are Additional Insureds. Insuring companies or entities are subject to the City's acceptance. If
requested, complete copies of insurance policies; trust agreements, etc. shall be provided to the City. The
Consultant shall be financially responsible for all pertinent deductibles, self-insured retentions and/or self-
insurance.
15. Governing Law; Jurisdiction; Venue: This contract shall be governed and construed in accordance with the laws
of the State of Oregon without resort to any jurisdiction's conflict of laws, rules or doctrines. Any claim, action, suit or
proceeding (collectively, "the claim") between the City (and/or any other or department of the State of Oregon)and
the Consultant that arises from or relates to this contract shall be brought and conducted solely and exclusively within
the Circuit Court of Jackson County for the State of Oregon. If, however, the claim must be brought in a federal
forum, then it shall be brought and conducted solely and exclusively within the United States District Court for the
District of Oregon filed in Jackson County, Oregon. Consultant, by the signature herein of its authorized
representative, hereby consents to the in personam jurisdiction of said courts. In no event shall this section be
construed as a waiver by City of any form of defense or immunity, based on the Eleventh Amendment to the United
States Constitution, or otherwise, from any claim or from the jurisdiction.
16. THIS CONTRACT AND ATTACHED EXHIBITS.CONSTITUTE THE ENTIRE AGREEMENT BETWEEN THE
PARTIES. NO WAIVER, CONSENT, MODIFICATION OR CHANGE OF TERMS OF THIS CONTRACT SHALL
BIND EITHER PARTY UNLESS IN WRITING AND SIGNED BY BOTH PARTIES. SUCH WAIVER, CONSENT,
MODIFICATION OR CHANGE, IF MADE, SHALL BE EFFECTIVE ONLY IN THE SPECIFIC INSTANCE AND FOR
THE SPECIFIC PURPOSE GIVEN. THERE ARE NO UNDERSTANDINGS, AGREEMENTS, OR
REPRESENTATIONS, ORAL OR WRITTEN, NOT SPECIFIED HEREIN REGARDING THIS CONTRACT.
CONSULTANT, BY SIGNATURE OF ITS AUTHORIZED REPRESENTATIVE, HEREBY ACKNOWLEDGES THAT
HE/SHE HAS READ THIS CONTRACT, UNDERSTANDS IT, AND AGREES TO BE BOUND BY ITS TERMS AND
CONDITIONS.
17. Nonappropriations Clause. Funds Available and Authorized: City has sufficient funds currently available and
authorized for expenditure to finance the costs of this contract within the City's fiscal year budget. Consultant
understands and agrees that City's payment of amounts under this contract attributable to work performed after the
last day of the current fiscal year is contingent on City appropriations, or other expenditure authority sufficient to allow
City in the exercise of its reasonable administrative discretion, to continue to make payments under this contract. In
the event City has insufficient appropriations, limitations or other expenditure authority, City may terminate this
contract without penalty or liability to City, effective upon the delivery of written notice to Consultant, with no further
liability to Consultant.
Certification. Consultant shall sign the certification attached hereto as Exhibit A and herein incorporated by reference.
Consultant: City City of Ashland By
Signature Department'
epartmen Head
/X(/b,,( -JoKN KA-KNS
Print Name Print Name
Title 5����Z/1�2U Date
W-9 One copy of a W-9 is to be submitted with
the signed contract. Purchase Order No.
APP/K9'VED AS TO M
S' n re
�i - 14 _ (
Date
Contract for Personal Services, Revised 06/30/2012, Page 3 of 5
EXHIBIT A
CERTIFICATIONS/REPRESENTATIONS: Contractor, under penalty of perjury, certifies that (a) the
number shown on the attached W-9 form is its correct taxpayer ID (or is waiting for the number to be
issued to it and (b) Contractor is not subject to backup withholding because (i) it is exempt from
i
backup withholding or (ii) it has not been notified by the Internal Revenue Service (IRS) that it is
subject to backup withholding as a result of a failure to report all interest or dividends, or (iii) the IRS
has notified it that it is no longer subject to backup withholding. Contractor further represents and
warrants to City that (a) it has the power and authority to enter into and perform the work, (b) the
Contract, when executed and delivered, shall be a valid and binding obligation of Contractor
enforceable in accordance with its terms, (c) the work under the Contract shall be performed in
accordance with the highest professional standards, and (d) Contractor is qualified, professionally
competent and duly licensed to perform the work. Contractor also certifies under penalty of perjury
that its business is not in violation of any Oregon tax laws, and it is a corporation authorized to act on
behalf of the entity designated above and authorized to do business in Oregon or is an independent
Contractor as defined in the contract documents, and has checked four or more of the following
criteria:
x (1) 1 carry out the labor or services at a location separate from my residence or is in a
�i specific portion of my residence, set aside as the location of the business.
X (2) Commercial advertising or business cards or a trade association membership are
purchased for the business.
t
(3) Telephone listinis used for the business separate from the personal residence listing.
(4) Labor or services are performed only pursuant to written contracts.
�S (5) Labor or services are performed for two or more different persons within a period of one
year.
_ (6) 1 assume financial responsibility for defective workmanship or for service not provided
as evidenced by the ownership of performance bonds, warranties, errors and omission
insurance or liability insurance relating to the labor or services to be provided.
,4 i
Contractor (Date)
I
Contract for Personal Services, Revised 06/30/2012, Page 4 of 5
• 1'i'
OP ID:TMF
CERTIFICATE OF LIABILITY INSURANCE DA 0712711 o27n n12711 YY1
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THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS
CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES
BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED
REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER.
IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the pollcy(les) must be endorsed. If SUBROGATION IS WAIVED, subject to
the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the
certificate holder In Iiou of such ondorcomont c.
PRODUCER 541-7735358 Terry Friend
Protectors Insurance, LLC 541.772-190 PNCC°Ne Eau,541-7735356 AIC NO: 541-772.1906
Pilot Rock Ins Agency LLC(CA) ,
PO Box 4669 •ter rotectorsins.Com
Medford, OR 97501 .SMALL-2 -f^'
Karol M.Igou CUSTOMER
NSURER(9)AFFORDING COVERAGE NAICi
INSURED Small Woodland Services Inc INSURERA:SAIF Corporation
Martin L Main
INsuReRB:Phlladel hla Insurance Comp.
2799 Camp Baker Road
Medford,OR 97501 -INSURER C:
HSURFAt O: •�q,.
INSUSes e: -i'
COVERAGES CERTIFICATE NUMBER: REVISION NUMBER:
THIS 15 TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD
INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR 07HER DOCUMENT WITH RESPECT TO WHICH THIS �
CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS,
EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS,
WSR TYPE OF INSUMNCE POLICYNUMBER POI EF M FQUCYEXP
LIMBS
GENERAL LIABILRY EACH OCCURRENCE $ 1,000,00
B X COMMERCIAL GENERAL LIABILIN X PGA004000 87/01112 07101113 PREMISES Ee o�ccurrerwe $ 100,00 I
CI-N MADE 11 OCCUR MED EXP(Airy one person) $ 5,00
i&PDV INJUtT $ 1,000,00
X Forestr E80$1mi1 PGA004000 07/01113 07/01113 GENERAL AGGREGATE $ 1,00000
GENL AGGREGATE LIMITAPPLIES
PER PRODUCTS-COMi AGG $ 1,000,00 .!
PN Iry PRO- rr $ ¢I
AUTOMOBLE LIASILm' COMBINED SINGLE LIMB it
$
(Ea acddud)
",)I
ANY MJrO BODILY INJURY(Per parson) $
ALL OWNED AUr0.S BODILY NuuRY(per aeeidord) $ I<.
SCHEDULED AUTOS PROPERTY DAMAGE
B JX HA RED AUTOS PGA004000 07/01112 07/01/13 (Per eccMenO $B NoµowNEO AUTOS PGA004000 07101112 07101/13 $ `Ii
$
UMBRELLAUAB OCCUR EACH OCCURRENCE $
EXCESS LIAR CWMS-MADE AGGREGATE $
OCDUCTIOLC $
RETENnONI,
WORKERS COMPENSATION A
ANDEMPLOYERVL"ILRY YIN
A ANYPROPRETOR,PARTNEREXECUOVE 433755 01101112 01101113 EL.EACH ACCICENr $ 500,00
GFFlCEWa£MBER EXCLLCIErn NIA
(Mandatory In NH) E.L.DISEASE-EA EMPLOYizJ If 500,00
a es,tlen'be Fdep RATI N EL,DISEASE-POLICY LIMIT 50000 I
is
DESCRWnW OF OPERATIONS I LOCAnONSI VEHICLES(AWN ACORD 101,Additional Remake Schedule,If more apace Is Nquir,co
t is agreed and understood thatthe certificate holder
a named as additional insured but onlgqwith respect to Its-
IInhillty arising out ofthe activities of tha nomad inaurad
?,
CITYASH
It
SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE "1
City of Ashland - THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN
Ashland Fire &Rescue ACCORDANCE WITH THE POLICY PROVISIONS.
455 Sisklyou Blvd
Ashland,OR 97520 AUTHORIZED REPRESENTIMVE I
Karol M.Igou
®1988-2009ACORD CORPORATION. All rights reserved:
ACORD 25(2009i09) The ACORD name and logo are registered marks of ACORD
Marty Main, President
Small Woodland Services, Inc. 2779 Camp Baker Road
Forest & Resource Management Medford, OR 97501
541 / 778-4545
City of Ashland Forestlands Work Proposal
Offeror: Marty Main, President
Small Woodland Services, Inc.
2779 Camp Baker Rd. Medford,Oregon 97501
Number of Years in Business: 32, including 17 contracting in various capacities with the City of
Ashland.
Work Proposal:
Small Woodland Services,Inc.(SWS)will provide the services of consulting and contracting forestry and
resource management assistance for the City of Ashland in the management of its forestlands,and as
assigned for work on adjacent federal lands. SWS will provide a variety of services,consistent with work
types and services that have occurred in previous contractual arrangements with the City. Services to be
provided will include the following:
• Forestland management planning
• Consulting on technical forestry issues
• Preparation of silvicultural prescriptions and other management guidance
• Implementation of silvicultural treatments as appropriate
• Assist in development of plans to harvest merchantable trees to accomplish pre-designated
objectives, administer contracts related to that work and assist in marketing any products that
result from the implementation of forestland management activities
• Monitoring and inventory of existing forest and resource conditions, as well as post-
implementation results
• Working with City staff, City Council and Forestlands Commission as needed and on an ongoing
basis
• Various activities associated with public engagement and education
• Any associated tasks as requested by the City and agreed to by SWS
Costs of Services:
A wide range of forest and resource consulting and contracting work activities are required of the
organization implementing the work under this proposal. Work projects are variable,and many evolve
over time,both in size and scope. For these and a variety of other operational and logistical reasons, SWS
proposes to continue working on a"labor and materials"basis. Professional forestry consulting work
accomplished by the company President and Lead Forester, Marty Main, is charged at$50.00 per hour.
Other professional forestry work completed by trained foresters or experienced forestry technicians is
charged at$25.00-$40.00 per hour, depending on personnel experience and work complexity. Additional
forest contracting work is typically charged on a time and materials basis. Rarely, additional specific
expertise is subcontracted only if pre-approved by the City. SWS has completed all assigned tasks during
its entire contract relationship with the City, and it is believed that SWS has completed all forest and
resource management consulting and contracting activities with a high degree of quality at rates at or
below industry averages. No clients have ever made claims against SWS during its entire history.
"Specializing in professionally applied ecologically sensitive forest management
i 1 r ' ECORDER Page 1 / 1
CITY O F
ASHLAND I PO NUMBER
20 E MAIN ST. 1 9/18/2012 1 1 11181
ASHLAND, OR 97520
(541)488-5300
VENDOR: 001765 - SHIP TO: Ashland Fire Department 'I
SMALL WOODLAND SERVICES, INC. (541)482-2770 _o:
PICK UP AT FRONT COUNTER 455 SISKIYOU BLVD ,10-
541-778-4545 ASHLAND, OR 97520
FOB Point: - Req.No.:
Terms: Net 15 days Dept.:
Req.Del.Date: Contact: Chris Chambers ..
Special Inst: Confirming? NO ._.
Quantity Unit Description - Unit Price Ext.Price
Consulting Forester Services - FY 2013 74,000.00
Small Woodland Services to provide the
services of a consulting forester for
the City in the management of its
forestlands and as assigned for work on
adiacent federal lands. Services
include land management planning,
consulting on technical forestry G
issues, implementing silvicultural
treatments and any associated tasks as
requested by the City and agreed to by
the contractor.
Contract for Personal Services
Beginning date: 09/12/2012
Completion date: 06/30/2014
Insurance required/On file
SUBTOTAL 74 000.00.
BILL TO:Account Payable TAX 0.00
20 EAST MAIN ST FREIGHT F 0.00
541-552-2010 TOTAL 74,000.00
ASHLAND, OR 97520
Account Number Project Number Amount Account Number Project Number Amount
E 670.07.29.00.60416 74 000.00
b/ I f l Authorized t5ig/oat VENDOR COPY
FORM #3 CITY OF
A request for a Purchase Order ASH LAND
REQUISITION Date of request: 9.12.12
Required date for delivery: 9.26.12
Vendor Name qrnpll'^nMInnd qprvirpq Inr
Address,City,State,Zip 2779 Camp Baker Road Medford OR 97501
Contact Name&Telephone Number Marty Main,541-778-4545
Fax Number Mmain3 @mind.net
SOURCING METHOD
❑ Exempt from Competitive Bidding ❑ Emergencv
❑ Reason for exemption: ❑ Invitation to Bid (Copies on file) ❑ Form#13,Written findings and Authorization
❑ AMC 2.50 Date approved by Council: ❑ Written quote or proposal attached
❑ Written quote or proposal attached
❑ Small Procurement Cooperative Procurement
Less than$5,000 ❑ Request for Proposal (Copies on file) ❑ State of Oregon
❑ Direct Award Date approved by Council: Contract#
❑ VerballWritten quote(s)or proposal(s) ❑ State of Washington
Intermediate Procurement ❑ Sole Source Contract If
GOODS&SERVICES ❑ Applicable Form(#5,6,7 or 8) ❑ Other government agency contract
$5.000 to$100,000 ❑ Written quote or proposal allached Agency
El (3)Written quotes attached ® Special Procurement Contract#
IntergovernmentalAgreement
PERSONAL SERVICES ® Form#9,Request for Approval
$5,000 to$75,000 ® Written quote or proposal attached ❑ Agency
❑ Less than$35,000,by direct appointment Dale approved by Council:7/1 712 01 2 Date original contract approved by Council:
❑ (3)Written proposals attached (Date)
Valid untili6/3 012 0 1 5
Description of SERVICES Total Cost
Small Woodland Services, Inc to provide the services of a consulting forester for the City in
the management of its forestlands and as assigned for work on adjacent federal lands.Services
include land management planning,consulting on technical forestry issues,implementing Not to Exceed $74,000
silvicultural treatments and any associated tasks as requested by the City and agreed to by the
contractor.
Item # Quantity Unit Description of MATERIALS Unit Price Total Cost
TOTAL COST
❑ Per attached quotelproposal $74,000
Project Number: NIA Account Number 670.07.29.00.604160
Account Number -__-__-_ -______ Account Number___-__-__- -
'Expenditure must be charged to the appropriate account numbers for the financials to accurately reflect the actual expenditures.
IT Director in collaboration with department to approve all hardware and software purchases:
IT Director Date Support-Yes/No
By signing this requisition form, I certify that the City's public contracting requirements have been sells ied.
Employee Signature:/ Department Head Signature:
�-�-. ual to or greater than$5,000)
Additional signatures(if applicable): +_ 1 ' a
Funds appropriated for current fiscal year: I
YES NO (� ^w1�i hn k r - l� IT�i n�d �L
Finattl Director-(Equal to or greater than$5,000) Date Comments:
Form#3-Requisition