HomeMy WebLinkAbout2012-242 CONT Addendum - Village Arborist ADDENDUM TO CITY OF ASHLAND
CONTRACT FOR GOODS AND SERVICES LESS THAN $25,000
Addendum made this 24th day of September , 2012, between the City of Ashland
("City") and The Village Arborist ("Contractor').
Recitals:
A. On August 27, 2012, City and Contractor entered into a "City of Ashland Contract
for Goods and Services Less than $25,000" (further referred to in this addendum as
"the agreement").
B. The parties desire to amend the agreement to modify the project and increase the
compensation to be paid to contractor.
City and Contractor agree to amend the agreement in the following manner:
1. The scope of services is modified to add the pruning of two additional trees at a cost
of$75.00 each for a total of$150.00.
2. Except as modified above the terms of the agreement shall remain in full force and
effect.
CONTRACTOR: CITY OF A LAND:
BY BY
Department Head
Its Date 4(;4(cL
DATE Zf � r2D�Z
Purchase Order#
Acct. No.: , /� / �- d `� O p,2
(For City purposes only)
1-CITY OF ASHLAND,ADDENDUM TO CONTRACT FOR GOODS AND SERVICES
CITYp �Q^n Page 1 / 1
Ashland Park Commission I DATE' PO NUMBER
20 E MAIN ST. 8/30/2012 00142
ASHLAND, OR 97520
(541)488-5300
VENDOR: 001798 SHIP TO:
VILLAGE ARBORIST, LLC, THE
280 MEADE STREET
ASHLAND, OR 97520
FOB Point: Req.No.:
Terms: net Dept.:
Req.Del. Date: Contact: Anne Thayer
Special Inst: Confirming? No
Quantity Unit Description Unit Price Ext.Price
THIS IS A REVISED PURCHASE ORDER
Job#2 -45 Trees to be pruned of 3,100.00
deadwood and mistletoe at Oak Knoll
Golf Course. Per attached proposal and
contract.
Contract for Goods and Services
Beginning date: Auqust 29, 2012
Completion date: September 28, 2012
Insurance required/On file
Note: Job#1 -Tree removal at Ashland
Airport-City PO issued 08/30/2012
Processed chanqe order 09/28/2012 150.00
Pruninq of two additional trees per
attached contract addendum
SUBTOTAL 3 250.00
BILL TO: TAX 0.00'
FREIGHT 0.00;
TOTAL 3,250.00
"Account Number Project Number Amount Account Number - ''Project Number" Amount
E 211.12.04.00.602353 3,250.00
/ 1
Au or ized Signature VENDOR COPY
FORM #10 CITY OF
CONTRACT AMENDMENT APPROVAL REQUEST FORM ASHLAND
Request for a Change Order
Name of Supplier/Contractor/Consultant` 'Total;amount of this .
contrac_t amendment:
Purchase Order Number.
Title I Description: Q c , e"
M4er attached contract amendment
Contract Amendment e-e)
Original contract amount $ 100 %of original contract
Total amount of rep vious contract amendments — %of original contract
Amount of this contract amendment % < cF Yo h
of original contract
•� — ��c� f; -1.r
TOTAL AMOUNT OF CONTRACT $ °— S G ' (O r of original contract
In accordance with OAR 137-047-0800:1)The amendment is within the scope of procurement as described in the solicitation documents,Sole Source notice or approval of Special
Procurement 2)The amendment is necessary to comply with a change in law that affects performance of the contract.3)The amendment results from renegotiation of the terms and
.conditions,including the contract price,of a contract and the amendment is advantageous to the City of Ashland,subject to all of the following conditions:a)goods and services
to be
provided under the amended contract are the same as the goods and services to be provided under the unamended contract b)The City determines that,with all things considered,the
amended contract is at least as favorable to the City as the unamended contract;c)The amended contract does not have a total tern greater than allowed in the solicitation document,
contractor approval of a Special Procurement An amendment is not within the scope of the procurement if the City determines that if it had described the changes to be made by the
amendment in the procurement documents,it would likely have increased competition or affected award of contract.
Contract amendment is within the scope of procurement: YES NO' _ (If"NO",requires Council approval I Attach copy of CC.)
Sourcing Method:
SMALLPROCUREMENT-Less than$5,000 INVITATION TO BID or COOPERATIVE PROCUREMENT,QRF or
ES',the total amount of contract and REQUEST FOR PROPOSAL EXEMPTION PURSUANT TO AMC 2.50
cumulative amendments<-$6,000. ❑ 'YES',the total amount of cumulative [I'YES',the total amount of original contract and
❑If'NO',amount exceeding authority requires- amendments<—25%of original contract amount or cumulative amendments s$t 00K for Goods&
Council approval.Attach copy of Council $250,000 whichever is less. Services,<—$75K for Personal Services,<$50K for
Communication. ❑If'NO",amount exceeding authority requires Attorney Fees.
❑ Exempt—Reason: Council approval.Attach copy of Council ❑If'NO',amount exceeding authority requires
PERSONAL SERVICES Communication. Council approval.Attach copy of Council
E] 'YES',Directappointment<$35,000 ❑ Exempt—Reason: Communication.
❑ If'NO',requires approval. ❑ Exempt—Reason:
INTERMEDIATE PROCUREMENT SOLESOURCE EMERGENCY PROCUREMENT
Goods&Services-$5.000 to$100.000 ❑ 'YES',the total amount of cumulative ❑ Written Findings:Document the nature of the
Personal Services -$5,000 to$75,000 amendments s 25%of original contract amount or emergency,including necessity and circumstances
❑ 'YES',the total amount of cumulative $250,000 whichever is less. requiring the contract amendment
amendments s 25%of original contract amount. ❑ If'NO',amount exceeding authority requires ❑ Obtain direction and written approval from City
❑If'NO',amount exceeding authority requires Council approval.Attach copy of Council Administrator
Council approval.Attach copy of Council Communication. ❑ If applicable,attach copy of Council
Communication. ❑ Exempt—Reason: Communication
❑ Exempt—Reasow ❑ Exempt—Reason:
SPECIAL PROCUREMENT INTERGOVERNMENTAL AGREEMENT
C]'YES',the total amount of original contract and cumulative ❑'YES',the original contract was approved by City Council.
amendments are within the amount and terms initially approved by Provide date approved by City Council: (Date)
Council as a Special Procurement. If'NO',Council approval is required.Attach copy of Council Communication.
❑ If'NO',amount exceeding authority requires Council approval. ❑ Contract amendment approved and signed by City Administrator.
Attach copy of Council Communication.
Project Number_--------- Account Number— ---=�—-——-——---Ac ount Number---•------
'Expenditure must be charged to the appropriate account numbers for the financials to reflect the actual expenditures ccu te/y. Attach extra pages if needed.
Employee Signature: . Department Head Signature:
(Equal to or greater than$5,000)
Funds appropriated for current fiscal year: Y / NO I lg-fll v
Finance Director(Equal to or greater than$5,000) Date
Comments:
Form#10-Contract Amendment Approval Request Form, Request for a Change Order, Page 1 of 1,9/24/2012