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Home My WebLink About2012-244 CONT Chg Order #1 - Kogap Enterprises CITY OF ASHLAND DEPARTMENT OF PUBLIC WORKS CONTRACT CHANGE ORDER NO. I PROJECT: Nevada/Oak Sanitary Bypass DATE: 09/28/12 LOCATION: At Oak and Nevada streets PROJECT NO.: 2008-23 CONTRACTOR: KOGAP.Enterprises, Inc. The following additional work has been performed and approved by the Engineering Dept. This work was necessary and resulted from encountering unknown utilities and field conditions. The extra work involved the excavation of solid rock, extra hand digging. for utility conflicts and extra pipe/plumbing work relative to unknow sanitary lateral conditions. (See attached documentation) Item No. Description Quantity Unit Price Amount Item 91 Rock Excavation(Cubic Yards) 46.7 $200.00 $ 9,340.00 Item#2 Utility conflicts(hand work) I LS $ 1,140.00 Extra sanitary later work including clean-outs and Item #3 backflow preventers 1 LS $ 1,983.50 Total this Change Order $ 12,463.50 Previous Change Order $ - Original Contract Total $ 128,614.00 Revised Contract Total $ 141,077.50 PERCENT CHAAN F ORIGINAL CONTRACT 9.7% Recommended By: (/ / L— 9/27/2012 P ojeq� anager Date Approved By: \ lI r,a 9-- 91.2 -7 �/ 2 Public Works Director Date Accepted By: KOGAP Enterprises, Inc. P.O. Box 1608 edfor , OR 9750! Contractor Representative Date ENGINEERING TeL 541488-5347 20 E.Main street F. 541-488-6006 W Ashland,Oregon 97520 TTY: 800-735-2900 www.ashlandor.us G:\pub-wrka\erg\08-23 Nevada Sewer Bypasses Admin\Constructioa AdminkKOGAP\Paymens and Change Orders\Change Order No 1 9-28-2012.xlsx a ITY RECORDER Page 1 11 CITY OF OW. _ ASHLAND DATE � � 'PO NUMBER '� 20 E MAIN ST. 8/22/2012 11112 ASHLAND,OR 97520 (541)488-5300 VENDOR: 002567 SHIP TO: Ashland Public Works KOGAP ENTERPRISES (541)488-5587 PO BOX 1608 51 WINBURN WAY 1501 MYERS LANE P-2 ASHLAND, OR 97520 MEDFORD, OR 97501 FOB Point: - Req.No.: Terms: Net Dept: Req.Del.Date: contact: Morqan Wayman Special Inst: Confirming? NO - Quantity Unit Description Unit Price Ext.Price THIS IS A REVISED PURCHASE ORDER Nevada Oak Sanitary Sewer Bypass 128,614.00 Project 2008-23- Public Improvement Contract Date of contract: Auqust 16, 2012 Processed chanqe order 10/03/2012 12,463.50 Chanqe Order No. 1 ;0 SUBTOTAL 141 077.50 BILL TO:Account Payable TAX 0.00 20 EAST MAIN ST FREIGHT 0.00 541-552-2010 TOTAL 141,077.50 ASHLAND, OR 97520 Account Number Project Number Amount Account Number'. Project Number ` Amount., E 675.08.17.00.70420 E 200823.999 141 077.50 /a I Authorized Signature VENDOR COPY FORM #10 CITY OF CONTRACT AMENDMENT APPROVAL REQUEST FORM PAS H LAN D Request for a Change Order Name of Supplier/Contractor/Consultant: KOGAP Enterprises,Inc. Total amount of this contract amendment: Purchase Order Number: 11112 Title 1 Description: Nevada/Oak Sanitary Sewer Bypass $ 12,463.50 ® Per attached contract amendment (Change Order—No.1) Contract Amendment Original contract amount $ 128.614.00 100 %of original contract Total amount of rep vious contract amendments %of original contract Amount of this contract amendment 12.463.50 9.7%of original contract TOTAL AMOUNT OF CONTRACT $ 141 077.50 109.70%of original contract In accordance with OAR 137-047-0800:1)The amendment is within the scope of procurement as described in the solicitation documents,Sole Source notice or approval of Special Procurement 2)The amendment is necessary to comply with a change in law that affects performance of the contract 3)The amendment results from renegotiation of the terms and conditions,including the contract price,of a contract and the amendment is advantageous to the City of Ashland,subject to all of the following conditions:a)goods and services to be - provided under the amended contract are the same as the goods and services to be provided under the unamended contract;b)The City determines that with all things considered,the amended contract is at least as favorable to the City as the unamended contract;c)The amended contract does not have a total term greater than allowed in the solicitation document, contractor approval of a Special Procurement An amendment is not within the scope of the procurement if the City determines that if it had described the changes to be made by the amendment in the procurement documents,it would likely have increased competition or affected award of contract. Contract amendment is within the scope of procurement: YES X NO• (If"NO",requires Council approval)Attach copy of CC.) Sourcing Method: SMALL PROCUREMENT-Less than$5.000 INVITATION TO BID or COOPERATIVE PROCUREMENT,QRF or ❑'YES',the total amount of contract and' REQUEST FOR PROPOSAL EXEMPTION PURSUANT TO AMC 2.50 cumulative amendments s$6,000. ® 'YES',the total amount of cumulative El'YES',the total amount of original contract and ❑If'NO",amount exceeding authority requires amendments s 25%of original contract amount or cumulative amendments<—$100K for Goods& .Council approval.Attach copy of Council $250,000 whichever is less. Services,s$75K for Personal Services,<$50K for Communication. ❑If'NO",amount exceeding authority requires Attorney Fees. ❑ Exempt—Reason: Council approval.Attach copy of Council ❑If'NO',amount exceeding authority requires PERSONAL SERVICES Communication. Council approval.Attach copy of Council ❑ "YES',Direct appointment<—$35,000 ❑ Exempt—Reason: Communication. ❑ If'NO',requires approval. ❑ Exempt—Reason: INTERMEDIATE PROCUREMENT SOLESOURCE EMERGENCY PROCUREMENT Goods&Services-$5,000 to$100.000 ❑ 'YES",the total amount of cumulative ❑ Written Findings:Document the nature of the Personal Services -$5,000 to$75.000 amendments s 25%of original contract amount or emergency,including necessity and circumstances ❑ 'YES",the total amount of cumulative $250,000 whichever is less. requiring the contract amendment amendments s 25%of original contract amount. . ❑ If'NO',amount exceeding authority requires ❑ Obtain direction and written approval from City ❑If'NO',amount exceeding authority requires Council approval.Attach copy of Council Administrator Council approval.Attach copy of Council Communication. ❑ If applicable,attach copy of Council Communication. ❑ Exempt—Reason: Communication ❑ Exempt—Reason: ❑ Exempt—Reason: SPECIAL PROCUREMENT INTERGOVERNMENTAL AGREEMENT ❑"YES",the total amount of original contract and cumulative ❑"YES",the original contract was approved by City Council. amendments are within the amount and terms initially approved by Provide date approved by City Council: (Date) Council as a Special Procurement. If'W,Council approval is required.Attach copy of Council Communication. ❑ If"NO',amount exceeding authority requires Council approval, ❑ Contract amendment approved and signed by City Administrator. Attach copy of Council Communication. Project Number: 2008.23 Account Number:675.5.0088..17.00.704200 'Expenditure must be cha ged to th appropriate accor tf numbers for the financials to reflect the actual expenditures accurately. Attach extr pages if needed. Employee Signature: ?!lGZ� , t� tLr��L Department Head Signature: '`�(�e. l 1 Z (Equal to or greater tha $5 00) Funds appropriated for cur t fiscal year. o/ NO /° 10 Z--" Finance Director(Equal to orgre6Wr than$5,000) Date Comments: Form#10—Contract Amendment Approval Request Form, Request for a Change Order, Pagel of 1,9/27/2012