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Home My WebLink About2004-070 CONT Chg Order 2-4 - ERS Industrial CITY OF ASHLAND A request for a Purchase Order REQUISTION FORM Date of Request: o3nvzoo> THIS IS A REQUEST FOR A: Required Date of Delivery/Service: ASAP [X ] Change Order (existing PO# 04851 ) Vendor Name: ERS INDUSTRIAL SERVICES INC. Address: 2120 WARM SPRINGS COURT City, State, Zip FREMONT CA 94539-6774 Phone: 5101770-0202 Project Title: WATER TREATMENT PLANT FILTER RESTORATION Project Number: 02.07 Services Only Solicitation Process: [ I Exempt [ 1 3 Written Quotes (copies attached) 1 ] Sole Source [ X I Invitation to Bid (copies on file) [ ] Less than $5000 11 Request for Proposal (copies on file) Description Total Cost Renovation services for filters including removal, disposal and other 34,7x1.4.28 Onglnnal Eontraaeost turnkey services. NEWASURNIM Additional services for Filter No. 5 including removal, disposal and other $ P241MOMM turnkey services. PrioraChanoe OMers AU~Cl Wer unt $ G 8,9„1352 REVISED QONTRACT Account Number 670.08.19.00.704200 'Please attach the Ongina/ signed contract and insurance Cenibcates Account Number Employee Signature: Supervisor/ Dept. Head signature: 7ijALKO NOTE: By signing this requisition form, car* the the above request meets with Cay ofAshiand SofidUation Process requirem is tl can he provided when necessary. G:Pub s%EnglEngineefXProjWV002=.07 ERS CO 1304xis Updated on: 7115/02 ERS ~,~++1 MAR 7 X14 INDUSTRIAL SERVICES, INC. ----J i CI_Y OF A tiL~„'JD ~ March 15, 2004 Mr. Pieter Smeenk City of Ashland 20 E. Main Street Ashland, OR 97520 QUOTE #031504-2Q Fax: 541-488-6006 Dear: Pieter ERS is pleased to submit its proposal for our TurnKey Service on your 1 each 320 sq. ft Gravity Filter #5. Our service includes removal, packaging and dumping on-site of existing media, interior filter cleaning where required, supply and installation of new media, per design. This proposal also includes the cleaning of the underdrain as well as a complete inspection of the grout on your existing underdrains. This proposal includes the removal and regrouting of the Grout Chamfer around the wall of the filter, as well as drill and Tap holes in top of block for underdrain cleaning. Then we will install the new IMS cap provided by the City of Ashland per manufacture recommendations. ERS will also repair or replace existing underdrains as needed, on a time and materials basis*. ERS to provide: 1) Qualified Manpower 2) Forklift 3) Disposal and disposal transport 4) High power industrial vacuum system 5) Confined space equipment as follows: a) Supervisor/Environmental Technician/Hole watch b) Ventilation fan for air circulation c) Tripod/winch for emergency evacuation d) Four gas monitor for pre-entry testing, as well as for continuous testing e) 2-way Radios for communication with in-tank personnel f) Cellular phone as an emergency response tool g) Half-face cartridge type respirators (Supplied air respirators available if required) h) Harnesses with safety ropes for all men i) Daily monitoring log j) Complete and post-confined space entry permit (if required) 2120 WARM SPRINGS COURT • FREMONT, CALIFORNIA 945396774 • PHONE (510) 770-0202 • FAX (510) 490-3024 Page 2 of 2 Quote # 031504-2Q March 15, 2004 6) Educting machinery if required for specialized installation 7) New media as follows: a) .45-.55mm<1.4uc Sand b) .95-1.05<1.4uc Anthracite 8) Tools and parts to repair/replace underdrains (if required)* This proposal is based on a 12 hour cure time for the grout installed on the Chamfer. PRICING: $34,199.24 Pricing reflects Prevailing wages: Our time and materials work is billed at $75.00 per man-hour, straight time, plus materials with a 20% margin. Price includes all applicable sales tax. Please feel free to call me should you need further information or any clarification. My car phone is 510-552-5301; office is 510-770-0202. Sincerely, Rick D. Langlois Vice President Sales F..,SH Page CITY RECORDER'S COPY 1 / 1 CITY OF ASHLAND - 20 E MAIN ST. DATE PO NUMBER ASHLAND, OR 97520 02/23/2004 04851 (541)488-5300 EGOa VENDOR: 008227 SHIP TO: Ashland Public Works ERS INDUSTRIAL SERVICES INC (541) 488-5587 2120 WARM SPRINGS COURT 27-1/2 N MAIN STREET FREMONT, CA 94539-6774 ASHLAND, OR 97520 FOB Point: Req. No.: Terms: Net Dept.: PUBLIC WORKS Req. Del. Date: Contact: Paula Brown , Special Inst: Confirming? No Quantity Unit Description . Unit Price Ext. Price THIS IS A REVISED PURCHASE ORDER Removal, disposal and other_services- _ 34,714.28: detailed in the scope of services _(atteched)-for filter-media_at the _ Water Treatment Plant. Cost to include six filters: - - Sole Source Exempt Date of agreement: January 26, 2004 Insurance required/On file NTE $43,199.48 Revised purchase order 03/26/2004_ 34,199,24 Chanqe Order 1 ' Addito_nal'servicesforFilter_No:_5_ including removal, disposal, and other - turnkey services. ' " This is a change order. SUBTOTAL 68 913.52 BILL TO: Account Payable TAX 0.00 20 EAST MAIN ST FREIGHT 0.00 541-552-2028 TOTAL 68,913.52 ASHLAND, OR 97520 Account Number ' - Amount Account Number Amount E 670.08.19.00.704200 68 913.52 Aut r ad Sign tur VENDOR COPY CITY OF ASHLAND NOTICE OF TRANSMITTAL TO: KAKI OLSON DATE: MARCH 24, 2004 PURCHASING PROJECT: FILTER RENOVATIONS AT WTP JOB NO.: 02-07 SUBJECT: CHANGE ORDER NO 1 THE FOLLOWING ITEMS ARE BEING SENT TO YOU: Please reissue PO 4851 to reflect the attached change order for ERS Industrial Services contract for work on the Filters at the Water Treatment Plant. ENCLOSED UNDER SEPARATE COVER REMARKS: COPIES TO: Department of Public Works By: Dawn L Title: Administrat' e A lstant PUBLIC WORKS Tel: 541488-5587 20 Main Street Fax: 541488-0008 Ashland, 0 on 97520 TTY: 800-735-2900 www.ash~and.or.us G:1pub-wrkslengWeptadminlENGINEERIPROJECT12002102-07 ERS CO IH NOT.doc CITY OF ASHLAND DEPARTMENT OF PUBLIC WORKS CONTRACT CHANGE ORDER NO. 2 PROJECT: FILTER MEDIA REPLACEMENT DATE: JUNE 9, 2004 LOCATION: WATER TREATMENT PLANT PROJECT NO.: 02-07 CONTRACTOR: ERS INDUSTRIAL SERVICES You are requested to perform the following described work upon receipt of an approved copy of this document or as described by the Engineer: Item No. Description Quantity Unit Price Amount C02 Addition of Filter #5 renovation Lump sum $15,285.16 $15,285.16 Original Contract Amount $34,199.24 Total this Change Order $15,285.16 Previous Change Order $34,714,28 -Revised Contract Total $84,198.68 The time provided for completion of this contract is increased by no calendar days. This document shall become an amendment to the contract and all provisions of the contract will apply. Recommended By: _Pak 154 II 7qinee Date Approved By: /6 Au6 04 ~ Date Accepted By: Contractor: $c~c~ rd "P. Rado"ick Date ERS Industrial Services Inc. wes;cdev, 2120 Warm Springs Court Fremont CA 94539-6774 ENGINEERING Tel: 5410-88-5347 20 l Main Street Fax: 5410-885-006 V AshWnd, 0 on 97520 TTY: 800-735-2900 www.ashiand.or.us G:Ipub-wrkslengWeptadmin\ENGINEERIPROJECT12002102-28 Ch Od 2.doc crJ ~ ^ CITY OF ASHLAND A request for a Purchase Order REQUISTION FORM Date of Request: 8l17/2~00 THIS IS A REQUEST FOR A: Required Date of Delivery/Service: gSAP PX ] Change Order (existing PO# 04851 ) Vendor Name: ERS INDUSTRIAL SERVICES INC. Address: 2120 WARM SPRINGS COURT City, State, Zip FREMONT CA 94539-6774 Phone: 51 01770-02 0 2 Project Title: WATER TREATMENT PLANT FILTER RESTORATION Project Number: 02-07 Services Only Solicitation Process: I ] Exempt 1 13 Written Quotes (coples attached) I I Sole Source I X ] Invitation to Bid (copies on rte) I ] Less than $5000 1 ] Request for Proposal (copies on file) Description Total Cost Renovation services for filters including removal, disposal and other turnkey services. 3$3;42 Mn Change Order No. 1 - Additional services for Filter No. 5 including removal, disposal and other turnkey services. Change Order No. 2 - Addition of underdrain reconstruction. Difference in amounts of Quote 040604-3Q and Quote 031504-2Q $ 15,285.18 co 2 Change Order No. 3 - Surveillance of reminaing five filters. $ 8,485.20 GO 3 $ 92,683,88. REVISED CONTRACT Account Number 670.08.19.00.704200 -Please affach the Original sg~ contract and Insurance Cea'ficares. Account Number Ott Employee Signature: Supervisor/ Dept Head Signature: NOTE: By signing this requisffion form, I certify the the above request meets with Coy of Ashland So/iciffaffon Process require en} and can be provided when necessary. G:Pubwrks\Erg%Engine Projeol1260262-07 ERS CO 36W Updated an: 7115102 CITY OF ASHLAND DEPARTMENT OF PUBLIC WORKS CONTRACT CHANGE ORDER NO. 3 PROJECT: FILTER MEDIA REPLACEMENT DATE: JUNE 9, 2004 LOCATION: WATER TREATMENT PLANT PROJECT NO.: 02-07 CONTRACTOR: ERS INDUSTRIAL SERVICES You are requested to perform the following described work upon receipt of an approved copy of this document or as described by the Engineer: Item No. Description Quantity Unit Price Amount C03 Surveillance of remaining five filters Lump sum $8,485.20 $8,485.20 Original Contract Amount $34,199.24 Total this Change Order $8,485.20 Previous Change Order $49,999.44 Revised Contract Total $92,683.88 The time provided for completion of this contract is increased by no calendar days. This document shall become an amendment to the contract and all provisions of the contract will apply. Recommended By: ,gyp S 1 j, Engineer Date Approved By: /6 /suW .0,~ ngineer Date Accepted By: R IQ I ()U Contractor: 'bm& vAP. `RoAo,, L6k Date ERS Industrial Services Inc. ~;~{e1tiE 2120 Warm Springs Court Fremont CA 94539-6774 ENGINEERING Tel: 541488-5347 20 Main Street Fax: 5410-885-1106 E_, Ashl land, 0 on 97520 TTY: 800-735-2900 www.ash~and.or.us G:Ipub-wrrkslengldeptadminlENGINEERVROJECTX2W2102-28 Ch Od 3.doc C I T Y OF ASHLAND A request for a Purchase Order REQUISTION FORM Date of Request: 8/17/2004 THIS IS A REQUEST FOR A: Required Date of Delivery/Service: A~S'A~P [X ] Change Order (existing POk 04851 ) Vendor Name: ERS INDUSTRIAL SERVICES INC. Address: 2120 WARM SPRINGS COURT City, State, Zip FREMONT CA 94539-6774 Phone: 5101770-0202 Project Title: WATER TREATMENT PLANT FILTER RESTORATION Project Number: 02-07 Services Only Solicitation Process: [ I Exempt 113 Written Quotes (copies attached) ( I Sole Source [ x I Invitation to Bid (copies on file) [ I Less than $5000 [ I Request for Proposal (copies on file) Description Total Cost Renovation services for filters including removal, disposal and other turnkey services. $ 34,7.1_4.28 odginalContrectcost Change Order No. 1 - Additional services for Filter No. 5 including removal, disposal and other turnkey services. $ 34,19_9.24 co - Processed 2123/oa Change Order No. 2 - Addition of underdrain reconstruction. Difference in I amounts of Quote 040604-3Q and Quote 031504-2Q $ 15,285.16 c0 2 Change Order No. 3 - Surveillance of reminaing five filters. $ 8,485.20 CO 3 Change Order No. - Time Materials Cost or Filter econcl la ion for Quote 012604.2Q dated January 26, 2004 $ 9,557.0_4 GO $ 10,2,2¢,0.92 REVIBEDoNFRA 7 Account Number 670.08.19.00.704200 'Please attach the Original signed contract and insurance Certificates. Account Number Employee Signature: Supervisor/ Dept Head Signature: NOTE: By signing this requisition lone, 1 car* the the above request meets with City of Ashland Solicio'ahon Process require en n can be provided when necessary. G:PuSwrks\EnglEriginminProj dk2002W2m ERSCO4804 Updated on. 7115102 CITY OF ASHLAND DEPARTMENT OF PUBLIC WORKS CONTRACT CHANGE ORDER NO. 4 PROJECT: FILTER MEDIA REPLACEMENT DATE: AUGUST 6, 2004 LOCATION: WATER TREATMENT PLANT PROJECT NO.: 02-07 CONTRACTOR: ERS INDUSTRIAL SERVICES You are requested to perform the following described work upon receipt of an approved copy of this document or as described by the Engineer: Item No. Description Quantity Unit Price Amount C04 Item A Time & Materials Cost for Filter 6 Lump Sum $9,042.00 $9,042.00 Reconciliation for Quote 012604- Item B 2Q dated January 26, 2004 Lump Sum $515.04 $515.04 Original Contract Amount $34,199.24 Total this Change Order $9,557.04 Previous Change Order $58,484.64 Revised Contract Total $102,240.92 The time provided for completion of this contract is increased by no calendar days. This document shall become an amendment to the contract and all provisions of the contract will apply. Recommended By: /(o p En ineer Date Approved By: 4cc6 pa., Efigineer Date Accepted By: gf q spy 0 or: `B "P. R0,60ritCL1 Date ERS Industrial Services Inc. t~es;dev.~ 2120 Warm Springs Court Fremont CA 94539-6774 ENGINEERING Tel: 541488-5347 20 Main Street Fax: 541488-6006 Ashland, 0 on 97520 TTY: 800-735-2900 www.ashland.or.us G:lpuawrkslengldept-edminlENGINEERIPROJECT12002102-07 Ch Od 4.doc :........A CITY RECORDER'S COPY Page 1 /2 ` 20 CITY OF ASHLAND 20 E MAIN ST. DATE P07NU`BER a' ASHLAND, OR 97520 7/1/2004 04851 (541) 488-5300 REGO VENDOR: 008227 SHIP TO: Ashland Public Works ERS INDUSTRIAL SERVICES INC (541) 488-5587 2120 WARM SPRINGS COURT 51 WINBURN WAY FREMONT, CA 94539-6774 ASHLAND, OR 97520 FOB Point: Req. No.: Terms: Net Dept.: PUBLIC WORKS Req. Del. Date: Contact: Paula Brown Special Inst: Confirming? No Quanti Knit Descri lion Unit -rice Ext. P.rlce THIS IS A REVISED PURCHASE ORDER ARM Oval, disposal and o her services 3MOM 8 detailed in the scope of services (attached) for filter midi et the Water Treatment Plant. Cost to include Sjoll, e Sole Source Exempt Date of agreement: January 26, 2004 Insurance required/On file NTE $43,199.48 OEM SM Revised' purchase order 03/26!2004 MNV3,4 Change Order 1 LAdditonal services for Filter No. 5 including removal, disposal, and other turnkey services. Revised purhase order 08/19/2004 15,285.16 Change Order 2 Addition of Filter #5 renovation. Addition of underdrain reconstruction. Difference in amounts of Quote 040604-3. and Quote 031404-2.: Change Order 3 8,485.20 ~Surveiilance of remaininDe#ive llterS. Change Order 4 9,557.04 Item A: Time and materials cost or WWI Filter 6. Item B: Reconcilliation for SUBTOTAL BILL TO: TAX FREIGHT TOTAL Account Number Amount Account Number Amount E 670.08.19.00.704200 102,240.92 .dam o~~, ~ z~/Y Autho ed Signature' - VENDOR COPY .....A Page 2 / 2 h ~o CITY OF ASHLAND 20 E MAIN ST. r ATE® MPOTNOtlE ERl ASHLAND, OR 97520 7/1/2004 04851 aeooa..=± (541) 488-5300 VENDOR: 008227 SHIP To: Ashland Public Works ERS INDUSTRIAL SERVICES INC (541) 488-5587 2120 WARM SPRINGS COURT 51 WINBURN WAY FREMONT, CA 94539-6774 ASHLAND, OR 97520 FOB Point: Req. No.: Terms: Net Dept.: PUBLIC WORKS Req. Del. Date: Contact: Paula Brown Special Inst: Confirming? NO Quanti Unit Descri tion Unit Price Ext. Price Quote 012604-2Q dated January 26 2004. This is a1change order. SUBTOTAL 102,240.92 BILL To: Account Payable TAX 0.00 20 EAST MAIN ST FREIGHT 0.00 541-552-2028 TOTAL 102,240.92 ASHLAND, OR 97520 Qccount:,Number Amount Account Number Amount Au orized Signature VENDOR COPY CITY OF ASHLAND NOTICE OF TRANSMITIAL TO: KAKI OLSON DATE: AUGSUT 17, 2004 PURCHASING PROJECT: FILTER MEDIA REPLACEMENT I JOB NO.: 02-07 SUBJECT: CHANGE ORDERS 2 3 & 4 THE FOLLOWING ITEMS ARE BEING SENT TO YOU: Please revise Purchase Order 04851 to reflect the attached change orders. ENCLOSED UNDER SEPA TE COVER REMARKS: COPIES TO: Department of P W ks By: Dawn Lam Title: Adminis a i A istant PUBLIC WORKS Tel: 541-488-5587 20 E. Main Street Fax: 541-088- Ashland, 0 on 97520 TTY: 800-735--290 2900 www.ashland.orms G:Ipub-wrkslengldeptadmin\ENGINEERTROJECT12002102-07 ERS CO 2 3 4 IH NOT 8 04.doc CITY OF ASHLAND A request for a Purchase Order REQUISTION FORM Date of Request: 8/17/2004 THIS IS A REQUEST FOR A: Required Date of Delivery/Service: ASAP (X ] Change Order (existing PO# 04851 ) Vendor Name: ERS INDUSTRIAL SERVICES INC. Address: 2120 WARM SPRINGS COURT City, State, Zip FREMONT CA 94639.6774 Phone: 510!770-0202 Project Title: WATER TREATMENT PLANT FILTER RESTORATION Project Number: 02-07 Services Only Solicitation Process: [ 1 Exempt [ 1 3 Written Quotes (copies attached) [ 1 Sole Source [ X I Invitation to Bid (copies on file) [ 1 Less than $5000 [ 1 Request for Proposal (copies on file) Description Total Cost Renovation services for filters including removal, disposal and other turnkey services. 7e14 2 0 gins! Contract Cost Change Order No. 1 - Additional services for Filter No. 5 including removal, disposal and other turnkey services. 34,1!99.24 eo - P ocessed z/z3/oa Change Order No. 2 - Addition of underdrain reconstruction. Difference in amounts of Quote 040604-3Q and Quote 031504-24 S 15,285.18 Co z $64,198 68 RE_V_ISED CONTRACT Account Number 670.08.19.00.704200 "ease affach the Original sgretl cwRraC and insurance Certificates. Account Number Employee Signature: Supervisor/ Dept. Head Signature: _ NOTE: By signing this requisition form, I ceroly the dhe above request meets wnh Cory of Ashland Solicidadon Process require v0ded-aheaagLcessary. G:Pub.ft%Eng\EngineerlPmjWU002102-07 ERS CO 2 600 Updated on: 711 5/02