HomeMy WebLinkAbout2012-282 Contract - May Rock & Excavating
Contract for GOODS AND SERVICES Less than $25,000
CITY OF CONTRACTOR: May Rock and Excavating, LLC
ASHLAND
CONTACT: Dan May
20 East Main Street
Ashland, Oregon 97520 ADDRESS: PO Box 319, Talent, OR 97540
Telephone: 541/488-6002
Fax: 541/488-5311 TELEPHONE: 541-482-2289
DATE AGREEMENT PREPARED: 10/24/12 FAX: 541-512-8892
BEGINNING DATE: 11/1/2012 COMPLETION DATE: 12/31/12
COMPENSATION: Not to exceed $2,850.00.
GOODS AND SERVICES TO BE PROVIDED: Roca sediment basins clean out as per attached estimate and
six pages of supporting documentation included as Exhibit C.
ADDITIONAL TERMS: N/A
NOW THEREFORE, pursuant to AMC 2.50.090 and after consideration of the mutual covenants contained herein the
CITY AND CONTRACTOR AGREE as follows:
1. All Costs by Contractor: Contractor shall, provide all goods as specified above and shall at its own risk and
expense, perform any work described above and, unless otherwise specified, furnish all labor, equipment and
materials required for the proper performance of such work.
2. Qualified Work: Contractor has represented, and by entering into this contract now represents, that any personnel
assigned to the work required under this contract are fully qualified to perform the work to which they will be assigned
in a skilled and worker-like manner and, if required to be registered, licensed or bonded by the State of Oregon, are
so registered, licensed and bonded. Contractor must also maintain a current City business license.
3. Completion Date: Contractor shall provide all goods 'in accordance with the standards and specifications, no later
than the date indicated above and start performing the work under this contract by the beginning date indicated
above and complete the work by the completion date indicated above.
4. Compensation: City shall pay Contractor for the specified goods and for any work performed, including costs and
expenses, the sum specified above. Payments shall be made within 30 days of the date of the invoice. Should the
contract be prematurely terminated, payments will be made for work completed and accepted to date of termination.
Compensation under this contract, including all costs and expenses of Contractor, is limited to $25,000.00, unless a
separate written contract is entered into by the City.
5. Ownership of Documents: All documents prepared by Contractor pursuant to this contract shall be the property of
City.
6. Statutory Requirements: ORS 279B.220, 279B.225, 279B.230, 279B.235, ORS 279C.505, 279C.515, 279C.520
279C.530, ORS Chapter 244 and ORS 670.600 are made part of this contract.
7. Living Wage Requirements: If contractor is providing services under this contract and the amount of this contract
is $19,494 or more, Contractor is required to comply with chapter 3.12 of the Ashland Municipal Code by paying a
living wage, as defined in this chapter, to all employees performing work under this contract and to any subcontractor
who performs 50% or more of the work under this contract. Contractor is also required to post the notice attached
hereto as Exhibit B predominantly in areas where it will be seen by all employees.
8. Indemnification: Contractor agrees to defend, indemnify and save City, its officers, employees and agents harmless
from any and all losses, claims, actions, costs, expenses, judgments, subrogations, or other damages resulting from
injury to any person (including injury resulting in death), or damage (including loss or destruction) to property, of
whatsoever nature arising out of or incident to the performance of this contract by Contractor (including but not limited
to, Contractor's employees, agents, and others designated by Contractor to perform work or services attendant to this
contract). Contractor shall not be held responsible for any losses, expenses, claims, subrogations, actions, costs,
judgments, or other damages, directly, solely, and proximately caused by the negligence of City.
9. Termination:
a. Mutual Consent. This contract may be terminated at any time by mutual consent of both parties.
b. Cs Convenience. This contract may be terminated at any time by City upon 30 days' notice in writing
and delivered by certified mail or in person.
C. For Cause. City may terminate or modify this contract, in whole or in part, effective upon delivery of
written notice to Contractor, or at such later date as may be established by City under any of the following
conditions:
i. If City funding from federal, state, county or other sources is not obtained and continued at levels
sufficient to allow for the purchase of the indicated quantity of services;
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ii. If federal or state regulations or guidelines are modified, changed, or interpreted in such a way
that the services are no longer allowable or appropriate for purchase under this contract or are
no longer eligible for the funding proposed for payments authorized by this contract; or
iii. If any license or certificate required by law or regulation to be held by Contractor to provide the
services required by this contract is for any reason denied, revoked, suspended, or not renewed.
d. For Default or Breach.
i. Either City or Contractor may terminate this contract in the event of a breach of the contract by
the other. Prior to such termination the party seeking termination shall give to the other party
written notice of the breach and intent to terminate. If the party committing the breach has not
entirely cured the breach within 15 days of the date of the notice, or within such other period as
the party giving the notice may authorize or require, then the contract may be terminated at any
time thereafter by a written notice of termination by the party giving notice.
ii. Time is of the essence for Contractor's performance of each and every obligation and duty under
this contract. City by written notice to Contractor of default or breach, may at any time terminate
the whole or any part of this contract if Contractor fails to provide services called for by this
contract within the time specified herein or in any extension thereof.
iii. The rights and remedies of City provided in this subsection (d) are not exclusive and are in
addition to any other rights and remedies provided by law or under this contract.
e. Obligation/Liability of Parties. Termination or modification of this contract pursuant to subsections a, b, or
c above shall be without prejudice to any obligations or liabilities of either party already accrued prior to such
termination or modification. However, upon receiving a notice of termination (regardless whether such notice is
given pursuant to subsections a, b, c or d of this section, Contractor shall immediately cease all activities under
this contract, unless expressly directed otherwise by City in the notice of termination. Further, upon termination,
Contractor shall deliver to City all contract documents, information, works-in-progress and other property that are
or would be deliverables had the contract been completed. City shall pay Contractor for work performed prior to
the termination date if such work was performed in accordance with the Contract.
10. Independent Contractor Status: Contractor is an independent Contractor and not an employee of the City.
Contractor shall have the complete responsibility for the performance of this contract.
11. Non-discrimination Certification: The undersigned certifies that the undersigned Contractor has not discriminated
against minority, women or emerging small businesses enterprises in obtaining any required subcontracts.
Contractor further certifies that it shall not discriminate in the award of such subcontracts, if any. The Contractor
understands and acknowledges that it may be disqualified from bidding on this contract, including but not limited to
City discovery of a misrepresentation or sham regarding a subcontract or that the Bidder has violated any
requirement of ORS 279A.110 or the administrative rules implementing the Statute.
12. Asbestos Abatement License: If required under ORS 468A.710, Contractor or Subcontractor shall possess an
asbestos abatement license.
13. Assignment and Subcontracts: Contractor shall not assign this contract or subcontract any portion of the work
without the written consent of City. Any attempted assignment or subcontract without written consent of City shall be
void. Contractor shall be fully responsible for the acts or omissions of any assigns or subcontractors and of all
persons employed by them, and the approval by City of any assignment or subcontract shall not create any
contractual relation between the assignee or subcontractor and City.
14. Use of Recyclable Products: Contractor shall use recyclable products to the maximum extent economically feasible
in the performance of the contract work set forth in this document.
15. Default. The Contractor shall be in default of this agreement if Contractor: commits any material breach or default of
any covenant, warranty, certification, or obligation it owes under the Contract, if it loses its QRF status pursuant to
the QRF Rules or loses any license, certificate or certification that is required to perform the work or to qualify as a
QRF if Contractor has qualified as a QRF for this agreement; institutes an action for relief in bankruptcy or has
instituted against it an action for insolvency; makes a general assignment for the benefit of creditors; or ceases doing
business on a regular basis of the type identified in its obligations under the Contract; or attempts to assign rights in,
or delegate duties under, the Contract.
16. Insurance. Contractor shall at its own expense provide the following insurance:
a. Worker's Compensation insurance in compliance with ORS 656.017, which requires subject employers to
provide Oregon workers' compensation coverage for all their subject workers
b. General Liability insurance with a combined single limit, or the equivalent, of not less than Enter one:
$200,000, $500,000,QO➢ $2,000,000 or Not Applicable for each occurrence for Bodily Injury and Property
Damage. It shall include contractual liability coverage for the indemnity provided under this contract.
C. Automobile Liability insurance with a combined single limit, or the equivalent, of not less than Enter one:
$200,000, $500,000, 000,000 or Not Applicable for each accident for Bodily Injury and Property Damage,
including coverage for owned, hired or non-owned vehicles, as applicable.
d. Notice of cancellation or change. There shall be no cancellation, material change, reduction of limits or
intent not to renew the insurance coverage(s) without 30 days' written notice from the Contractor or its insurer(s) to
the City.
G:\pub-wrks\street\ContractsWlay Rock Sediment Basin Contract 102512.doc
CERTIFICATE OF LIABILITY INSURANCE OF ID DL DATE(MMMONYYY)
MAYRO-1 09/28/12
PRODUCER THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION
ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE
Western States Ins. - Medford HOLDER. THIS CERTIFICATE DOES NOT AMEND, EXTEND OR
38 N. Central Ave Suite 100 ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW.
Medford OR 97501
Phone: 541-779-1321 Pax:541-779-9187 INSURERS AFFORDING COVERAGE NAIC#
INSURED INSURER A: Lihert Northwest Ins Cc
NSURER B:
May Rook E Excavating LLC
At Dan May INSURER C:
PO Box 319
INSURER D:
Talent OR OR 97540
NSURER E:
COVERAGES
THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING
ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR
MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH
POLICIES. AGGREGATE LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.
LTR NSR TYPE OF INSURANCE POLICY NUMBER DATE MMIDD DATE MMIDD/YYYY LIMITS
GENERAL LIABILITY EACH OCCURRENCE $ 1000000
A X COMMERCIAL GENERAL LIABILITY C04173125. 10/26/12 10/26/13 PREMISES Ea occurence) $ 100000
CLAIMS MADE 41 OCCUR MED EXP (Any one person) $ 5000
PERSONALAADV INJURY $ 1000000
GENERALAGGREGATE S 2000000
GENL AGGREGATE LIMIT APPLIES PER PRODUCTS-COMP/OPAGG $ 2000000
X POLICY JJECOT LOC Em Ben. 1000000
AUTOMOBILE LIABILITY
o(Eaaccident) D SINGLE LIMIT b1, OOO, ODD
A ANY AUTO 004173125. 10/26/12 10/26/13 ) ALL OWNED AUTOS
NJURY b
X SCHEDULED AUTOS n)
X HIRED AUTOS
NJURY b
X NON-OWNEDAUTOS ent)
Y DAMAGE $
ent)
GARAGE LIABILITY
ANY AUTO AUTO ONLY - EA ACCIDENT S
OTHER THAN EA ACC $
AUTOONLY: AGG $
EXCESS I UMBRELLA LIABILITY EACH OCCURRENCE S
OCCUR 71 CLAIMS MADE AGGREGATE $
E
DEDUCTIBLE
S
RETENTION S
S
WORKERS COMPENSATION _
AND EMPLOYERSLIABILITY YIN TORY LIMITS ER
PROPRIETORIPARTNERIEXECUTI'
TIVE.L. EACH ACCIDENT $
OFFICER/MEMBER EXCLUDED? DE09 u
(Mandatory in NH) E.L. DISEASE -EA EMPLOYEE $
II yes, describe under
SPECIAL PROVISIONS below E.L. DISEASE -POLICY LIMIT $
OTHER
DESCRIPTION OF OPERATIONS I LOCATIONS I VEHICLES / EXCLUSIONS ADDED BY ENDORSEMENT/ SPECIAL PROVISIONS
As respects operations of the Named Insured as per policy conditions,
limitations and exclusions.
CERTIFICATE HOLDER CANCELLATION
SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION
DATE THEREOF, THE ISSUING INSURER WILL ENDEAVOR TO MAIL 10 DAYS WRITTEN
NOTICE TO THE CERTIFICATE HOLDER NAMED TO THE LEFT, BUT FAILURE TO DO SO SHALL
City of Ashland IMPOSE NO OBLIGATION OR LIABILITY OF ANY KIND UPON THE INSURER, ITS AGENTS OR
Street Division REPRESENTATIVES.
90 N Mountain St AUTHORIZED PRESENTATIVE
Ashland OR 97520
ACORD 25 (2009/01) 6111 99W20MCIBRO C ON. All rights reserved.
The ACORD name and logo are registered marks of ACORD
EXHIBIT A
CERTIFICATIONS/REPRESENTATIONS: Contractor, under penalty of perjury, certifies that (a) the
number shown on the attached W-9 form is its correct taxpayer ID (or is waiting for the number to be
issued to it and (b) Contractor is not subject to backup withholding because (i) it is exempt from
backup withholding or (ii) it has not been notified by the Internal Revenue Service (IRS) that it is
subject to backup withholding as a result of a failure to report all interest or dividends, or (iii) the IRS
has notified it that it is no longer subject to backup withholding. Contractor further represents and
warrants to City that (a) it has the power and authority to enter into and perform the work, (b) the
Contract, when executed and delivered, shall be a valid and binding obligation of Contractor
enforceable in accordance with its terms, (c) the work under the Contract shall be performed in
accordance with the highest professional standards, and (d) Contractor is qualified, professionally
competent and duly licensed to perform the work. Contractor also certifies under penalty of perjury
that its business is not in violation of any Oregon tax laws, and it is a corporation authorized to act on
behalf of the entity designated above and authorized to do business in Oregon or is an independent
Contractor as defined in the contract documents, and has checked four or more of the following
criteria:
(1) 1 carry out the labor or services at a location separate from my residence or is in a
v specific portion of my residence, set aside as the location of the business.
tAeS (2) Commercial advertising or business cards or a trade association membership are
v purchased for the business.
(a eS (3) Telephone listing is used for the business separate from the personal residence listing.
6 (4) Labor or services are performed only pursuant to written contracts.
11196 (5) Labor or services are performed for two or more different persons within a period of one
tom' year.
WA (6) 1 assume financial responsibility for defective workmanship or for service not provided
as evidenced by the ownership of performance bonds, warranties, errors and omission
insurance or liability insurance relating to the labor or services to be provided.
Contractor (Date)
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e. Additional Insured/Certificates of Insurance. Contractor shall name The City of Ashland, Oregon, and its
elected officials, officers and employees as Additional Insureds on any insurance policies required herein but only
with'respect to Contractor's services to be provided under this Contract. As evidence of the insurance coverages
required by this Contract, the Contractor shall furnish acceptable insurance certificates prior to commencing work
under this contract. The contractor's insurance is primary and non-contributory. The certificate will specify all of the
parties who are Additional Insureds. Insuring companies or entities are subject to the City's acceptance. If
requested, complete copies of insurance policies, trust agreements, etc. shall be provided to the City. The
Contractor shall be financially responsible for all pertinent deductibles, self-insured retentions and/or self-
insurance.
17. Governing Law; Jurisdiction; Venue: This contract shall be governed and construed in accordance with the laws
of the State of Oregon without resort to any jurisdiction's conflict of laws, rules or doctrines. Any claim, action, suit or
proceeding (collectively, "the claim") between the City (and/or any other or department of the State of Oregon) and
the Contractor that arises from or relates to this contract shall be brought and conducted solely and exclusively within
the Circuit Court of Jackson County for the State of Oregon. If, however, the claim must be brought in a federal
forum, then it shall be brought and conducted solely and exclusively within the United States District Court for the
District of Oregon filed in Jackson County, Oregon. Contractor, by the signature herein of its authorized
representative, hereby consents to the in personam jurisdiction of said courts. In no event shall this section be
construed as a waiver by City of any form of defense or immunity, based on the Eleventh Amendment to the United
States Constitution, or otherwise, from any claim or from the jurisdiction.
18. THIS CONTRACT AND ATTACHED EXHIBITS CONSTITUTE THE ENTIRE AGREEMENT BETWEEN THE
PARTIES. NO WAIVER, CONSENT, MODIFICATION OR CHANGE OF TERMS OF THIS CONTRACT SHALL
BIND EITHER PARTY UNLESS IN WRITING AND SIGNED BY BOTH PARTIES. SUCH WAIVER, CONSENT,
MODIFICATION OR CHANGE, IF MADE, SHALL BE EFFECTIVE ONLY IN THE SPECIFIC INSTANCE AND FOR
THE SPECIFIC PURPOSE GIVEN. THERE ARE NO UNDERSTANDINGS, AGREEMENTS, OR
REPRESENTATIONS, ORAL OR WRITTEN, NOT SPECIFIED HEREIN REGARDING THIS CONTRACT.
CONTRACTOR, BY SIGNATURE OF ITS AUTHORIZED REPRESENTATIVE, HEREBY ACKNOWLEDGES THAT
HE/SHE HAS READ THIS CONTRACT, UNDERSTANDS IT, AND AGREES TO BE BOUND BY ITS TERMS AND
CONDITIONS.
19. Nonappropriations Clause. Funds Available and Authorized: City has sufficient funds currently available and
authorized for expenditure to finance the costs of this contract within the City's fiscal year budget. Contractor
understands and agrees that City's payment of amounts under this contract attributable to work performed after the
last day of the current fiscal year is contingent on City appropriations, or other expenditure authority sufficient to allow
City in the exercise of its reasonable administrative discretion, to continue to make payments under this contract. In
the event City has insufficient appropriations, limitations or other expenditure authority, City may terminate this
contract without penalty or liability to City, effective upon the delivery of written notice to Contractor, with no further
liability to Contractor.
20. Prior Approval Required Provision. Approval by the City of Ashland Council or the Public Contracting Officer is
required before any work may begin under this contract.
21. Certification. Contractor shall sign the certification attached hereto as Exhibit A and herein incorporated by
reference.
Contractor: City of Ashland
By :4 By 'ST~ ( 1t
Signature Departrra
avt tea./ Mcl,,AEI F. G
Print Name Print Name
Title Date
W-9 One copy of a W-9 is to be submitted with
the signed contract. Purchase Order No.
88 to form
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Oct 25 12 02:23p City Of Ashland - 5415522304 p.4
Exhibit C
Maintenance Plan for Roca NPS'rreatment Wetland.
1. Construction will be completed during the 2001 in water work period.
2. All flows will be routed through a 24" bypass pipe during construction and
maintenance.
3. Emergent plantings will take place immediately following construction.
4. Upland plantings will be done the following season.
5. Sediment will be removed from the catchment basin annually by means of
hydraulic excavator and front end loader, during the low flow "in water" work
period. Sediment will be hauled by truck to an upland disposal site.
6. It is anticipated that a 10 year flood event will transport enough sediment to fill
the sediment basin and enter the treatment wetland. The wetland will need to be
cleaned and replanted to hardstem bulrush on a 10 year average.
7. All culverts, bridges, and constructed channel segments are engineered to pass
100 year flood events. Channel outfalls are designed to pass sediment without
reducing conveyance capacity.
6. Excess sediment transported into the wetland during severe winter storm events
will remain in place until the following low water in season work period.
Oct 25'12 02:23p city of nshland 5415522304 p.5
I just wanted to illustrate that the flows that pass through here can.be very
spikey and we have to size all channels and crossings to pass them.
Segment I Site Description.
The wetland treatment park is composed of 2 distinct elements. The first is a
sediment catchment basin designed to capture decomposed granite bedload
before it reaches the wetland site just downstream.
The basin will require periodic cleaning by public works, every 1-3 years.
Cleaning will be done by means of an excavator and trucks brought in on the
access route to the west. The access route can be covered in grass and serve
as a picnic area when not being actively used.
Before cleaning and during initial construction all flows will be bypassed
through a diversion structure and 2 ft. dia- Pipe around the site. This structure
is also required by the Dept. of Water Rscs. To insure that irrigation water can
be delivered unobstructed downstream users.
The wetland treatment site meanders in an "S" shaped curve through the lower
portion of the park. A walkway follows the crest of a peninsula and crosses
the wetland afa narrow spot over a 48'' culvert.
These peninsulas would be a good place for park benches as the pedestrian is
surrounded by wetlands on nearly all sides. I anticipate redwing blackbirds,
swallows, ducks and geese will be plentiful for watching.
From the peninsula the walkway crosses the channel on footbridge over the
spillway of the sediment basin. From that point it may either cross the Mill
Pond Open Space area to Wightman or continue along the channel to E. Main
St.
Plantings.
The wetland tre true t area and emergent areas of.the sediment basin will be
extensively planted wit hard stem bulrush. Cat tails will also invade on their
own.
Channel banks along high velocity re eh will-be planted with willow
fascines to prevent bank erosion:,_"
Mass-plantings of Douglas Spiraea, red floweri ng current, sn wktgrry, ocean
spray, and ninebark will nrovide entnr fnr vicifnrc e„4 r- -A t..t__._. r_ _ '
Oct 25.12 02:30p City Of Ashland 5415522304 p.2
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DEPARTMENT OF THE ARMY
PORTLAND DISTRICT, CORPS OF ENGINEERS
POST OFFICE BOX 2946
PORTLAND, , OREGON 9729&2996
FIULY TO
ATTENrON OF April 9, 2001
Operations Division
Regulatory Branch
Corps No.: 2001-00163
Mr. James H. Olson
City of Ashland, Department of Public Works
20 E. Main
Ashland, Oregon 97520
Dear Mr. Olson:
The U.S. Army Corps of Engineers (Corps) has reviewed your application requesting
Department of the Army authorization to fill 200 feet of Roca Creek, in Ashland, Oregon. Initially
it appears this project may be authorized under the Corps' Nationwide Permit program as a `
stormwater management activity.
As we discussed during our telephone conversation, on April 6, 2001, there are three
outstanding issues that need to be addressed: a maintenance plan, a description of the water control
structure and a revegetation plan.
a. The Corps will need documentation of the maintenance plan, including the timing of
maintenance operations and downstream flow description of your project.
b. If your design includes a water control structure please describe the operation and location
of that feature. The plan must also include documentation that the activity is designed to maintain
preconstruction downstream flow conditions.
c. The information should also include a mitigation/vegetation plan indicating reestablished .
access routes for maintenance vehicles.
Once the requested information is provided, we will continue to evaluate your application and
initiate consultation with the National Marine Fisheries Service (NMFS). You may not begin work
until the Corps has completed consultation with NMFS. If you have any questions regarding your
application, please contact me at the letterhead address or telephone (503)808-4385.
Sincerely,
Chris Thorns
Project Manager, Regulatory Branch
Copies Furnished:
K&C Environmental Services, Inc. (Koskella)
Oregon Division of State Lands: (Dunkeld)
b'd iFO622SSIt1S Puei45ki J0 FgFO d61:20 al Sa 300
K&C ENVIRONMENTAL SERVICES
349 E. Main St., Suite #9
Ashland, OR 97520
e-mail: Ira nda(ilmind.net
Phone/Fax: (541)48&2620
Chris Thorns
Portland District
US Army Corps of Engineers
?127/01
Dear Ms. Thorns:
Enclosed you will find the planting and maintenance plan for the proposed NPS treatment
wetland in Segment 1 of the Roca Channel Improvement project. 1 have also included a
detail of the control structure that will be used to by-pass the wetland during maintenance
operations. As per our telephone conversation and letter, I am providing this information
to facilitate permitting the project under the nationwide process.
The control structure and piping will be built as the first phase of construction to
eliminate any turbidity increases in Roca creek during grading of the wetland. Emergent
wetlands will be planted with Scirpus acutus and.Salir lucinda immediately following
construction this summer. Disturbed upland areas will be seeded with REGREEN sterile
wheat this fall, and planted with trees and shrubs the following year, after installation of
an irrigation system.
I have reduced the plans to fit on 8 X I1" sheets for ease of circulation, but can also
provide full sized plan copies upon request. If you require any additional information
please call me at 541488-2620.
Thank you.
Stephen R. Koskella
President K&C Environmental Services Inc.
CC: Jim Olson Ashland Dept, of Public Works
Ken Mickelson Ashland Parks and Recreation
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Oct 25'12 02:23p City Of Ashland 5415522304 p.3
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May Rock Excavating, LLC ESTIMATE
CCIM5636 USDOT#198930-80
- PO BOX 319 - DATE ESTIMATE NO.
Talent OR 97540
1012312012 Sol
NAMEJADDRESS
City of Ashland
Street Department We now accept
90 N. Mountain Street MasterCard, Visa &
Ashland OR 97520 Discover Card.
PROJECT
Lower Mghtman Street
DESCRIPTION OTY/HRS COST TOTAL
Attn: John
Pond clean out
Truck time @ hourly rate. 22 75.00 9,650.00
Excavator @ hourly rate. 12 100.00 1,200.00
THANK YOU FOR YOUR BUSINESS.
ESTIMATE IS GOOD FOR 30 DAYS FROM THE Total
ABOVE DATE ITEMS NOT LISTED IN THIS S2-950 an
PROPOSAL ARE CONSIDERED AN EXTRA AND
WILL BE BILLED @ TIME 8 MATERIAL. ROCK OR SIGNATURE
OTHER MATERIAL THAT REQUIRE ROCK
BREAKING EQUIPMENT WILL ALSO BE @ 77ME 8 .
MATERIAL. ALL AGREEMENTS ARE CONTINGENT
UPON WEATHER OR DELAYS BEYOND
CONTROL 0118Ph rie9 Fax# E-mail
541-482-2289 541-512-6892 areyraWFq@MatL,,M
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CITY OF
ASHLAND DATE PO NUMBER
20 E MAIN ST. 11/14/2012 11290
ASHLAND, OR 97520
(541) 488-5300
VENDOR: 005662 SHIP TO: Ashland Street Department
MAY ROCK & EXCAVATING, LLC (541) 488-5313
P O BOX 319 90 N. MOUNTAIN
TALENT, OR 97540 ASHLAND, OR 97520
FOB Point: Req. No.:
Terms: Net Dept.:
Req. Del. Date: Contact: John Peterson
Special Inst: Confirming? NO
Quantity Unit Description Unit Price Ext. Price
Roca sediment basin clean out as per 2,850.00
attached contract and supporting
documentation.
Contract for Goods and Services
Beqinning date: 11/01/2012
Completion date: 12/31/2012
i
SUBTOTAL 2 850.00
BILL TO: Account Payable TAX 0.00
20 EAST MAIN ST FREIGHT 0.00
541-552-2010 TOTAL 2,850.00
ASHLAND, OR 97520
Account Number Project Number Amount Account Number Project Number Amount
E 260.08.17.00.60240 2,850.00
Authorize ignature- VENDOR COPY
CITY OF
FORM #3 rf y
ASHLAND
A request for a Purchase Order 9~ REQUISITION Date of request:. 11/5/2012
Required date for delivery:
Vendor Name lulay Rock and Excavatinq
Address, City, State, Zip PO Box 319, Talent OR 97540
Contact Name & Telephone Number Dan May - 541-482-2289
Fax Number 541-512-8892
SOURCING METHOD
❑ Exempt from Competitive Bidding ❑ Emergency
❑ Reason for exemption: ❑ Invitation to Bid (Copies on f le) ❑ Form #13, Written findings and Authorization
❑ AMC 2.50 Date approved by Council: ❑ Written quote or proposal attached
❑ Written uote or proposal attached
❑ Small Procurement Cooperative Procurement
Less than $5,000 ❑ Request for Proposal (Copies on file) ❑ State of Oregon
® Direct Award Date approved by Council: Contract #
❑ Verbal/Written quote(s) or proposal(s) ❑ Slate of Washington
Intermediate Procurement F] Sole Source Contract #
GOODS & SERVICES ❑ Applicable Form (#5,6,7 or 8) ❑ Other government agency contract
$5,000 to $100.000 ❑ Written quote or proposal attached Agency
❑ (3) Written quotes attached ❑ Form #4, Personal Services $5K to $75K Contract #
Intergovernmental Agreement
PERSONAL SERVICES ❑ Special Procurement
$5,000 to $75 000 ❑ Form 99, Request for Approval ❑ 'Agency
Date original contract approved by Council:
❑ Less than $35,000, by direct appointment ❑ Written quote or proposal attached (Date)
❑ (3) Written proposals attached Date approved by Council:
❑ Form #4, Personal Services $5K to $75K Valid until: Date
Description of SERVICES Total Cost
Roca sediment basin clean out as per attached contract and supporting $ 2,850.00
documentation
Item # 0uantity Unit Description of MATERIALS Unit Price Total Cost
TOTAL COST
® Per attached quotelproposal $
Project Number Account Number 260.08.17.00.602400
Account Number Account Number
'Expenditure must be charged to the appropriate account numbers for the financials to accurately reflect the actual expenditures.
IT Director in collaboration with dep m nt to ap rove all h ware and software purchases:
IT Director Date Support-Yes/No
By sig ng this qu' i ' n Ice ' that the City's public contracting requirements have been satisfe .
Employee Signature: Department Head Signature: U u ~
(Equal to or great han-15"0
Additional signatures (if applicable):
Funds appropriated for current fiscal year YES / NO
Finance Director- (Equaltoorgreaterthan$5,000) Date
Comments:
G:\ ub-wrks\street\Connacts\Ma Rock Requisition.doc