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Home My WebLink About2012-287 CONT Addendum - Cut N Break Construction ADDENDUM TO CITY OF ASHLAND CONTRACT FOR GOODS AND SERVICES LESS THAN $25,000 Addendum made this 26th day of November, 2012, between the City of Ashland ("City") and Cut N Break Construction Co. ("Contractor'). Recitals: A. On August 27, 2012, City and Contractor entered into a "City of Ashland Contract for Goods and Services Less than $25,000" (further referred to in this addendum as "the agreement"). B. The parties desire to amend the agreement to modify the project. City and Contractor agree to amend the agreement in the following manner: 1. The scope of services is modified to add the grinding of two granite slabs to match at a cost of $900.00. The new stone bridge at the lower duck pond in Lithia Park is made of two granite slabs that required additional machining for the two granite slabs to match. 2. Except as modified above the terms of the agreement shall remain in full force and effect. CONT CT CITY OF Q~HLAND: B BY ✓ S (l Department Head 1,// Date /r V DATE I I_ IT~ L Purchase Order # Acct. No.: / / 2 O 'L Q /c ~O3 (For City purposes only) I - CITY OF ASHLAND, ADDENDUM TO CONTRACT FOR GOODS AND SERVICES CUT 'N BREAK CONSTRUCTION INC. P.O. Box 1455 Medford, OR 97501-0108 Invoice No: IF21101 CCB License #72046 11/13/2012 541-779-1482/FAX 541-772-1913 Payable Upon Receipt Of Invoice CITY OF ASHLAND PARK DEPARTMENT 340 S. PIONEER ASHLAND OR 97520 REBUILD FOOT BRIDGE AS BID -$3,480 EXTRA - GRIND GRANITE SLABS TO MATCH -$900.00 TOTAL - $4,380.00 521105 LITHIA PARK 280.00 280.00 821104 LITHIA PARK 480.00 480.00 F21101 LITHIA PARK 3620.00 3,620.00 Ate RUVE FOR PAYMENT DATE_ / . ACCT.# PAYABLE B NOTE: ASAP IS DUE IN NEXT CHECK RUN Total Invoice 4,380.00 WE ACCEPT VISA AND MASTERCARD It is hereby agreed by the parties herein that if it becomes necessary for CUT IN BREAK CONSTRUCTION. INC., to retain the services of an attorney, the customer agrees to indemnify CUT IN BREAK CONSTRUCTION, INC., for any court costs and/or attorney fees incurred in collecting sums due and owing as a result of services and/or materials supplied herein. It is further agreed a service charge at the rate of 1-1/2% per month (which is an ANNUAL PERCENTAGE RATE of 18%) will be charged on all accounts 30 days past due. Minimum Service Charge is $2.50. - C1 1 1/ RGC(1R DEE 1 Page 1 / 1 Ashland Park Commission DATE PO NUMBER 20 E MAIN ST. 9/7/2012 00143 ASHLAND, OR 97520 (541) 488-5300 VENDOR: 000245 SHIP TO: CUT'N BREAK CONSTRUCTION, INC. P.O. BOX 1455 MEDFORD, OR 97501-0108 FOB Point: Req. No.: Terms: Net 30 days Dept.: Req. Del. Date: Contact: Bruce Dickens Special Inst: Confirming? No Quantity Unit Description Unit Price Ext. Price THIS IS A REVISED PURCHASE ORDER Repair bridqe at lower duck pond 3,480.00 Contract for Goods and Services Beqinninq date: September 10, 2012 Completion date: October 20, 2012 Insurance required/On file Processed chanqe order 11/29/2012 900.00 Contract Addendum: The scope of services is modified to add the qrindinq of two qranite slabs to match at a cost of $900.00. The new stone bridge at the lower duck pond in Lithia Park is made of two qranite slabs that required additional machininq for the two qranite slabs to match. SUBTOTAL 4,380.00 BILL TO: TAX 0.00 FREIGHT 0.00 TOTAL 4,380.00 Account Number Project Number Amount Account Number Project Number Amount E 211.12.02.06.60235 4,380.00 ,do( Authorized Signature VENDORCOPY FORM #10 CITY OF CONTRACT AMENDMENT APPROVAL REQUEST FORM ASHLAND Request for a Change Order Name of Supplier I Contractor / Consultant: C U1 I ~ N ~3 i ~ I~Str'o1C tdt lyl Total amount of this contract Purchase Order Number: amendment: $ Title/ Description: vy a; ~_,9 rv~~- ` ❑ Per attached contract amendment Contract Amendment Original contract amount $ 100 % of original contract Total amount of previous contract amendments % of original contract Amount of this contract amendment % of original contract 0 TOTAL AMOUNT OF CONTRACT $ j % of original contract In accordance with OAR 137-047-0800: 1) The amendment is within the scope of procurement as described in the solicitation documents, Sole Source notice or approval of Special Procurement. 2) The amendment is necessary to comply with a change in law that affects performance of the contract. 3) The amendment results from renegotiation of the tenns and conditions, including the contract price, of a contract and the amendment is advantageous to the City of Ashland, subject to all of the following conditions: a) goods and services to be provided under the amended contract are the same as the goods and services to be provided under the unamended contract; b) The City determines that, with all things considered, the amended contract is at least as favorable to the City as the unamended contract; c) The amended contract does not have a total term greater than allowed in the solicitation document, contract or approval of a Special Procurement. An amendment is not within the scope of the procurement if the City determines that if it had described the changes to be made by the amendment in the procurement documents, it would likely have increased competition or affected award of contract. Contract amendment is within the scope of procurement: YES NO' (If "NO", requires Council approval I Attach copy of CC.) Sourcing Method: SMALL PROCUREMENT - Less than $5,000 INVITATION TO BID or COOPERATIVE PROCUREMENT, QRF or ❑ 'YES", the total amount of contract and REQUEST FOR PROPOSAL EXEMPTION PURSUANT TO AMC 2.50 cumulative amendments $6,000. ❑ 'YES', the total amount of cumulative ❑ 'YES', the total amount of original contract and ❑ If 'NO', amount exceeding authority requires . amendments :5 25% of original contract amount or cumulative amendments $100K for Goods R Council approval. Attach copy of Council $250,000 whichever is less. Services, $75K for Personal Services, < $50K for . Communication. ❑ If 'NO', amount exceeding authority requires Attorney Fees. ❑ Exempt - Reason: Council approval. Attach copy of Council ❑ If 'NO', amount exceeding authority requires PERSONAL SERVICES Communication. Council approval. Attach copy of Council ❑ 'YES', Direct appointment s $35,000 ❑ Exempt - Reason: Communication. ❑ If'NO", requires approval. ❑ Exempt - Reason; INTERMEDIATE PROCUREMENT SOLESOURCE EMERGENCY PROCUREMENT Goods & Services - $5,000 to $100,000 ❑ "YES", the total amount of cumulative ❑ Written Findings: Document the nature of the Personal Services - $5,000 to $75,000 amendments s 25% of original contract amount or emergency, including necessity and circumstances ❑ "YES", the total amount of cumulative $250,000 whichever is less. requiring the contract amendment amendments :5 25% of original contract amount. ❑ If "NO", amount exceeding authority requires ❑ Obtain direction and written approval from City ❑ If "NO", amount exceeding authority requires Council approval. Attach copy of Council Administrator Council approval. Attach copy of Council Communication. ❑ If applicable, attach copy of Council Communication. ❑ Exempt - Reason: Communication ❑ Exempt - Reason: ❑ Exempt - Reason: SPECIAL PROCUREMENT INTERGOVERNMENTAL AGREEMENT ❑ "YES", the total amount of original contract and cumulative ❑ 'YES", the original contract was approved by City Council. amendments are within the amount and terms initially approved by Provide date approved by City Council: (Date) Council as a Special Procurement. If 'NO', Council approval is required. Attach copy of Council Communication. ❑ If 'NO', amount exceeding authority requires Council approval, ❑ Contract amendment approved and signed by City Administrator. Attach co of Council Communication. Project Number Account Number Account Number 'Expenditure must be charged t'o~tthhe, appropriate account numbers for the financials to reflect the actual expenditures accurately. A ch extra pages if needed. -4L ' Employee Signature: Department Head Signature (a CAC- (Equalto orgreaterthan$5,000) Funds appropriated for current fiscal year. YES / NO Finance Director (Equal to or greater than $5,000) Date Comments: Form #10 - Contract Amendment Approval Request Farm, Request for a Change Order, Page 1 of 1, 11/26/2012