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Home My WebLink About2012-307 CONT Addendum - Marguess & Associates ADDENDUM TO CITY OF ASHLAND CONTRACT FOR PERSONAL SERVICES LESS THAN $35,000 Addendum made this _21 day of _December 2012, between the City of Ashland ("City") and Marguess and Associates Inc. ("Consultant"). Recitals: A. On May 25, 2012 City and Consultant entered into a "City of Ashland Contract for Personal Services Less than $35,000" (further referred to in this addendum as "the agreement"). B. The parties desire to amend the agreement to increase the compensation to be paid Consultant" due to unforeseen circumstances with concrete poring. City and Consultant agree to amend the agreement in the following manner: 1. (E. g., "The date for completion as specified in Paragraph 3 of the agreement is extended to February 28, 2011 " or "The maximum price as Specified in Paragraph 4 of the agreement is increased to $ 534.70. 2. (E.g., "The scope of services is modified to add (or delete) Add 3. Except as modified above the terms of the agreement shall remain in full force and effect. CONSULTANT: CITY OF ASHLAND: BY BY C~1n^Q_ Departs ent Head Its Date t 2 -11- I 7 DATE Purchase Order # Acct. No.: 'Z lol (For City purposes only) 1- CITY OF ASHLAND, ADDENDUM TO CONTRACT FOR PERSONAL SERVICES MARQUA OP ID: SAW ACQRO" DATE (MMDDNYYY) CERTIFICATE OF LIABILITY INSURANCE 12/1112012 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must be endorsed. If SUBROGATION IS WAIVED, subject to the terns and conditions of the policy, certain policies may require an endorsement A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER CONTACT Phone: 541-773-5358 NAME: Protectors Insurance, LLC PONE F,-- Pilot Rock Ins Agency LLC (CA) Fax: 541-772-1906 A/C No Ext: C No: H PO Box 4669 EMAIL Medford, OR 97501 ADDRESS: Karol M. Igou INSURE S AFFORDING COVERAGE NAICA INSURER A: SAW Corporation INSURED Marquess & Associates Inc INSURER B: PO Box 490 Medford, OR 97501 NSURER C INSURER D : -INSURER E INSURER F COVERAGES CERTIFICATE NUMBER: REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR B TYPE OF INSURANCE iN POLICY NUMBER MM/DD/YYYY MM/DD(YYYV LTR LIMITS GENERAL LIABILITY EACH OCCURRENCE $ COMMERCIAL GENERAL LIABILITY ffENT PREMISES Ea occunence $ CLAIMS-MADE F-IOCCUR MED EXP(My one person) $ PERSONAL 8 ADV INJURY $ GENERAL AGGREGATE S GEN'L AGGREGATE LIMIT APPLIES PER PRODUCTS - COMP/OP AGG $ POLICY PRO LOC $ FAUTOS MOBILE LUIBILITY COMBINED SINGLE LIMIT Ea accident ANY AUTO BODILY INJURY(Per person) $ ALL OWNED SCHEDULED BODILY INJURY(Per accident) $ AUTOS HIRED AUTOS NON-OWNLD PROPERTY DAMAGE $ AUTOS Per accident $ UMBRELLA LIAR OCCUR EACH OCCURRENCE S EXCESS LIAR CLAIMS-MADE AGGREGATE $ DED RETENTIONS $ WORKERS COMPENSATION X WC STATUS OTH- AND EMPLOYERS' LIABILITY A ANY PROPRIETORIPARTNERIEXECUVVE YIN 913785 01/012013 01)01)2014 E.L. EACH ACCIDENT $ 1,000,09 OFFICERIMEMBER EXCLUDED? NIA (Mandato(y In NH) E.L. UISEASE - EA EMPLUYE- $ 1,000,00 If yes, desuibe under DESCRIPTION OF OPERATIONS below E.L. DISEASE -POLICY LIMIT $ 1,000,00 DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (Attach ACORD 101, AddlUonal Remarks Schedule, if more apace Is required) Fax to 541-488-5318 CERTIFICATE HOLDER CANCELLATION CITYASH SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE City of Ashland THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ty ACCORDANCE WITH THE POLICY PROVISIONS. Ashland Fire Department Aften Kimberly Summers AUTHORIZED REPRESENTATIVE- 455 EENa ou Blvd Ashland, OR 9752 LUluv 7520 01988.2010 ACORD CORPORATION. All rights reserved. ACORD 25 (2010105) The ACORD name and logo are registered marks of ACORD Page 1 / 1 ASHLAND CI7Y OF DATE PO'NUMBER~"::c 20 E MAIN ST. 7/1/2012 10925 ASHLAND, OR 97520 (541) 488-5300 VENDOR: 000575 SHIP TO: Ashland Fire Department MARQUESS 8 ASSOCIATES, INC. (541) 482-2770 1120 E JACKSON 455 SISKIYOU BLVD MEDFORD, OR 97501 ASHLAND, OR 97520 FOB Point: Req. No.: Terms: Net Dept.: Req. Del. Date: contact: John Karns - Kimberley Summers Special Inst: Confirming? NO v ' Qnanh 1~aUnit..- s ' ' • a: 'c'd 'Oescii otion. - - -Unit Price Ezt.-Price - ` THIS IS A REVISED PURCHASE ORDER MAI Proposal #P12-9076 Ashland fire 5,000.00 Station 2 Materials Testinq Services - Per attached proposal and contract Contract for Personal Services Beqinninq date: May 22, 2012 Completion date: December 31, 2012 Insurance required/On file Processed chanqe order 12/26/2012 534.70 Additional amount due to unforseen circumstances with concrete pourinq per attached contract addendum. SUBTOTAL 5,534.70 BILL TO: Account Payable TAX 0.00 20 EAST MAIN ST FREIGHT 0.00 541-552-2010 TOTAL 5,534.70 ASHLAND, OR 97520 3.. ^J,~account;Number W~ . ,:;:ProjectNumberk Amount AccourifNumber?, ,5'i:` ProjectNUmber;<,;j, s Amount, sib`. E 410.08.24.00.70420 E 000175.999 5,534.70 ti Authorii i nature VENDOR COPY j FORM#10 CITY Of CONTRACT AMENDMENT APPROVAL REQUEST FORM ,AS H LAN D Request for a Change Order Name of Supplier I Contractor 1 Consultant: Marguess and Associates Inc. Total amount to is okr contract amendment u., Purchase Order Number: PO # 10925 Title I Description: Station 2 Materials Testing Serives Per attached contract amendment ontract Amendment Original contract amount $ 5,000.00 100 % of original contract Total amount of previous contract amendments % of original contract Amount of this contract amendment $534.70 % of original contract TOTAL AMOUNT OF CONTRACT $5,534.70 % of original contract In accordance with OAR 137-047-0900:1) The amendment is within the scope of procurement as described in the solicitation documents, Sole Source notice or approval of Special Procurement 2) The amendment is necessary to comply with a charge in law that affects performance of the contrail 3) The amendment results from renegotiation of the terns and conditions, including the contract price, of a contract and the amendment is advantageous to the City of Ashland, subject to all of the following conditions: a) goods and services to be provided under the amended contract are the same as the goods and services to be provided under the unamended contract b) The City determines that, with all things considered, the amended contract is at least as favorable to the City as the unamended contract c) The amended contact does not have a total term greater than allowed in the solicitation document contract or approval of a Special Procurement An amendment is not within the scope of the procurement if the City determines that if it had described the changes to be made by the amendment in the procurement documents, it would likely have increased competition or affected award of contract Contract amendment Is within the scope of procurement YES- NO' (If °1400, requires Council approval I Attach cow of CC.) Sourcing Method: SMA PR OCUREMENT - Less than $5,000 INVITATION TO BID or. COOPERATIVE PROCUREMENT, QRF or "YES', , the total amount of contract and REQUEST FOR PROPOSAL EXEMPTION PURSUANT TO AMC 2.50 cumulative amendments s $6,000. ❑ 'YES', the total amount of cumulative ❑'YES', the total amount of original contract and ❑ If 'NO', amount exceeding authority requires amendments s 25% of original contract amount or cumulative amendments $100K for Goods & Council approval. Attach copy of Council $250,000 whichever is less. Services, s $75K for Personal Services, < $50K for Communication. ❑ If 'NO', amount exceeding authority requires Attorney Fees. ❑ Exempt - Reason: Council approval. Attach copy of Council ❑ If 'NO', amount exceeding authority requires PERSONAL SERVICES Communication. Council approval. Attach copy of Council ❑'YES',Direct appointment 5 $35,000 ❑ Exempt-Reason: Communication. ❑ If'NO', requires approval. El Exempt -Reason: INTERMEDIATE PROCUREMENT SOLESOURCE EMERGENCY PROCUREMENT Goods & Services - $5,000 to $100.000 ❑ 'YES', the total amount of cumulative ❑ Written Findings: Document the nature of the Personal Services - $5,000 to $75,000 amendments <25% of original contract amount or emergency, including necessity and circumstances ❑ 'YES', the total amount of cumulative $250,000 whichever is less. requiring the contract amendment amendments 25% of original contract amount. ❑ If 'NO', amount exceeding authority requires ❑ Obtain direction and written approval from City ❑ If 'NO*, amount exceeding authority requires Council approval. Attach copy of Council Administrator Council approval. Attach copy of Council Communication. ❑ If applicable, attach copy of Council Communication. ❑ Exempt - Reason: Communication ❑ Exempt -Reason: ❑ Exempt -Reason: SPECIAL PROCUREMENT INTERGOVERNMENTAL AGREEMENT ❑'YES', the total amount of original contract and cumulative ❑'YES', the original contract was approved by City Council. amendments are within the amount and terms initially approved by Provide date approved by City Council: (Date) Council as a Special Procurement. If 'NO', Council approval is required. Attach copy of Council Communication. ❑ If'NO', amount exceeding authority requires Coundl approval. ❑ Contract amendment approved and signed by City Administrator. Attach copy of Council Communication, Project Number 000175.999 Account Number 41.08.24.00.704200 Account Number _ - 'Expenditure must be charged to the a propriate account numbers for the financials to reflect the actual expenditures accurately Attach extra pages it needed. Employee Signature: ry-y o__el ~ Department Head Signature: Funds appropriated for current fiscal year., / NO illy( .tic1 gvat to orI Z re than s,rwo) >1 Finance Director (Equal to or g than $5,000) Date Comments: Form #10 - Contract Amendment Approval Request Form, Request for a Change Order, Page 1 of 1, 12/21/2012