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HomeMy WebLinkAbout1914-16 Spec Election to Amend the Charter r,uF, t s 1 i I NOTICE OF SPECIAL =LECTION TO MEND THE CHARTER , i V a6:rili~7iY''i-,ri' tfiln;^,rtrrv7nP r r. a j Y yg~ \ .T =OFFICE OF ^t i r NOTICE OF ELECTION. Notice is hereby given that pursuant to a resolution of the common Council of the city of Ashland,.Oregon, duly adopted on the 2d day of June,1914, and approved by the Mayor the W day of June, 1914, the following proposed amendment to the Charter of the city of Ashland will be submitted to the legal voters of the city of Ashland for their approval or rejection, at a special city election a to be held on the 23d day of Juno, 1914, to-wit: AN ACT. To amend an Act entitled "An Act to amend an Act entitled, 'An Act to imcorporate the City of Ashland, in Jackson County, Oregon, and define the power thereof,"' filed in the office of the Secretary of State, October 14th, 1898, and the amendment of said Act as adopted at the annual city election held on December 15th, 1908, and proclaimed by the Mayor on December 17th, 1908. THE PEOPLE OF THE CITY OF ASHLAND OREGON DO ENACT AS FOLLO?VS: SECTION 1. That the Act entitled, "An Act to amend an Act entitled "An Act to incorporate the city of Ashland, in Jackson County, Oregon, and,defi.ne the power thereof,"" filed in the office of the Sec- retary of State, October 14th, 1898, and the amendment of said Act, as adopted at the annual city election, held on December 15th, 1908, it and proclaimed by the Mayor on December 17th, 1908, be and the same is hereby amended of adding Article XX thereto, which shall read as follows: ARTICLE XX. SECTION 1. A board is hereby created which shall be known and designated as the Springs Water Commission of the city of Ashland, which shall con- sist of three citizens, each a resident, householder and legal voter of the said city of Ashland. 1. SECTION 2. The first Commissioners to be elected at the same election at which this amendment is adopted shall be elected as follows: R,.-A-,Minkler, whose term of office shall expire the 1st day of January, 1915. ~ CylV~o L'~`Yl'l~1YW~n.~,i5yt_.Pn J,--P:-Ded-ge, whose term of office shall expire the lst day of January, 1916. Urnj C<s n- YVL 'Cruz Bert-R-;-Greer, whose term of office shall exhire the 1st day of January, 1917, each commissioner to serve until his successor is elected and qualified; and the commissioner elected for the long term shall be the chairman during his term of office. One commissioner shall be elected at each annual city election for a three year term, and take office on the first day of the following January, and the commissioner oldest in service on the commission shall be its chairman. Provided, that in case of vacancies occuring on said board the same may be filled by appointment by the Mayor of the city and all appointments so made must, before going into effect, be confirmed by the city council. Provided, further, that all candidates for membership on said board shall be nominated in the manner and within the time as provided in Section 3, or Article IV, of the city charter. The vote for members of said commission shall be canvassed and a certificate of election issued and delivered to the successful candidates as provided in Section 7 of Article IV, of the charter, and thereafter such persons shall qualify by taking the oath of office as provided in Section 9, of Article IV, of the city charter. i SECTION 3. The first commissioners elected shall meet immedi,tely after qualifying and elect a secretary whose duties and term of office shall be such as may be provided by the commission and thereafter at the first meeting held in each year said commissioners shall elect their secretary. They may also adopt rules and regulations for their 2. L _ government and for the carrying into effect the objects and purposes I' of the creation of said Springs Water Commission. I I li SECTION 4. 'I The said Springs Water Commission shall have full control and management of the auxiliary water plant, and is hereby given power to construct, install and maintain the same and do all things in and about the premises necessary for its complete construction, in- stallation and maintenance; to enter upon and use for such purposes the public grounds, streets, allies., parks and ways of the said city of j Ashland in so far as necessary for such construction, installation and operation, but when so used the same shall be restored by said commission to as good condition as formerly existed before such use. Amid any and all expenses occassioned by such restoration, and all-ex- penses which may be incurred by the city in connection with said auxiliary water system, either in the matter of holding election or ` otherwise shall be borne by and paid. from the auxiliary water plant fund tole created and maintained as hereinafter provided. I ' SECTION 5. There are hereby appropriated the proceeds which may be realized from the sale of the $175,000 bond issue voted by the people of Ashland for the purposes of constructing, installing and maintaining said auxiliary water plant and which shall be used for such purposes only;. the said proceeds shall be deposited by the said treasurer in a, specific fund, separate and apart from other city funds; and said funds shall be paid out by the said city treasurer only upon special itemized voucher of the said Springs :later Commission whi`ah'voucher- shall be issued under the seal of said commission, signed by the chairman and secretary thereof, and shall show-for what issued, to whom issued and the amount paid for each item thereon enumerated; and the said voucher shall not be paid until countersigned by the payee in such 3. I manner that the voucher shall stand for a. receipt from said payee to the treasurer for the amount so paid. SECTION 6. All contracts entered into by the Springs Plater Commission for material, construction, labor, supplies and for every other purpose in carrying out the object of its creation shall be made in writing under the seal of the Commission, signed by the chairman and secre- tary thereof in four duplicates, one of which shall be filed with the city treasurer, one with the city council, one retained by the Commission and one by the contractor; and no work under said contract shall be proceeded with until the said duplicate contracts have been so filed. SECTION 7. The council may exact a good and sufficient bond to be entered in- to by the commissioners in such sum as in the judgement of the council may be necessary, conditioned upon the faithful performance of the commissioners! duties according to the tenor of this amendment, and that they will honestly and promptly account for all funds passing into their hands, provided, the expenses of said bond shall be paid out of the funds herein appropriated. The commissioners shall enter into no contract, or issue any voucher in excess of the sum hereby appropriated for the construction of an auxiliary water system, and no contract or other obligation, together, with the total of all contracts and obligations previously entered into, shall exceed the amount of funds herein appropriated for the purpose, it being the intent hereof to keep the expenditures made by said commission entirely within the said appropriation, and any con- tracts entered into or any voucher issued therefore in excess of said appropriation shall not be a charge against said fund or the city of 4. 4 I Ashland, but may be recovered upon the bond of said commissioners by proper civil procedure. All contracts shall be made in the name of the city of Ashland and all contractors shall be required to furnish good and sufficient surety bonds, conditioned upon the faithful performance of their contracts. Payments to contractors may be made from time to time as the work progresses on the estimates, but at no time shall such payments exceed the work actually performed, and in no case shall more than 85% of the contract price be paid until the work is fully completed and accepted. SECTION 8. During the construction of said plant the said Springs Water Commission shall file with the city council on the first Tuesday of each month thereof an itemized statement of all expenditures made by the commission during the preceding month, showing for 7h at the expenditure was made, and each item thereof, the total amount and to whom paid, which itemized statement shall be published by the li commission for the information of the public; and when the construe- tion of said plant is completed the Springs Water Commission shall make a detailed statement of all amounts expended in said construc- tion and of all properties acquired for said purpose, for the information of the council and the public and such statement shall be spread upon the permanent records of the city and thereafter monthly reports shall be made. SECTION 9. At the time for making the tax levy for general city purposes in each year, the said commission shall cause a careful estimate to be made of the money required for auxiliary water purposes for the I ensuing year, and file the same with the city recoxa er, whereupon 5. I the city council shall include in the said general levy not to exceed one mill on the dollar of the taxable property of the city to meet the necessary requirements, which, when collected shall.be deposited with the city treasurer to be placed to the credit of the auxiliary writer plant fund and subject the order of said commission. SECTION 10. Y I The said commissioners shall serve without compensation; provided that upon the completion of the construction and installation of said auxiliary water plant and the filing of the report hereinabove provided, the city council may in its discretion audit and recommend the payment of such compensation to each commissioner as it may deem t ~ reasonable for the service rendered, the.same to be paid out of any money unexpended of the proceeds of the proposed one hundred and I seventy-five thousand ($175,000) dollar bond issue. The ballot, title and number of such measure shall be as follows: E, j~ MEASURE SUBEITTED TO THE VOTERS BY THE COP..&ION COUNCIL. t An Act to amend the Charter of the city of Ashland, Oregon, by adding Article XX, thereto, whereby a Board of three Commissioners is created, to be know as the Springs Water Commission, of the city of Ashland, naming the members of said Commission, prescribing their dutie their compensation, their powers and duration of office. 100 Yes. Vote Yes or No.- 101 No. For this special election, to be held on the 23d day of June, 1914 for which the submission to the legal voters of the city of Ashland, Oregon, of the foregoing measure, the following judges of election and following voting places have been duly appointed an g P and designated by the Common Council. 6. FIRST WARD,- Voting place,4th St. Fire Station Building, SECOND WARD,- Voting place,McCarthy Hall, Corner Main and Granite Streets, THIRD WARD,- Voting place, City Hall. And the following named persons are hereby appointed judges of election: FIRST WARD, Judges: G. W. Benedict, . Manley Brower, W. S. Stennett SECOND WARD, Judges: Ira Showdy Guy C. Prescott, 0. C. Tiffanny . i THIRD WARD, Judges: W. H. Gowdy, E. J. Arrant, Blanch Hicks The last named in each ward shall also act as clerks of election. The polls shall be open at the several voting places aforesaid from 9 o'clock in the forenoon until 6 o'clock in the afternoon on said C~T~ a 231 day of June, 1914. City Recorder. Date of lst publication, June 3, 1914. 7.