HomeMy WebLinkAbout2007-279 Contract - Owen Equipment uttN tuuIrNmI t-M:eu~iel~gepp-, _ - Nov Yb Yuui u4:lwai ruul/uu4
11/28/07 NON 17:03 FAX 541 488 5820 ASHLAM SVC CIS 11002
WSWT TRUCK CATCH• BASH CLEANER CONMACt _rx•' JY(O[r1AA*rm
04005 D ~ me~ *T Ashland
L Vaeiar 2L10 J6 (wn Bid Prles ; 24BAWA0 i 248,084.00
Vaehr 2110 J6 / Ddwwf& W Charms Madd 76004x4
10 Yard Debris '
ip00 sdbns Water
Tao 1.6 Jahn Deere Aw6lkwy ns with Piuld Cm*w
Nestor Water (doom
Pww e 2
k Name RasJ 01% 300' of 1 I/4' Sestet Flora
Srs+sun
20 Cade Few of lbelbcxu
6- Buherfw vahe/Rear ow
LOOLA Plat Rear Doerr drauk Lae6e and oars '
1003 i . (4240,00) .
DebrLs Bo* Plwh our i
1 W07 6' Butt VabsAbw pear $ $ (M.00)1
0io14 sanornfur (0) ' S
~rif I S (2Jew36A0)
2015 Feld! Rgdt - t0rhslds i (644&0)
LOLBA Polk Rath - Street Stile y (64 F,pp)
1022. Splash ShWd Roar poor 3 ( )
2002 Law water war" U $ (2a~
90036 Two Stage IA John Dears Au+dlfary Qns edr6 FWd cowkr Nsd .
tt" dedugkn if a elm& fan is r%4usete4 Do net i I If
mdu rd a PD. saa a*et m* for Pb wilt lb other
i (10&56.00) .
4004 B ft Flvdrea6c T61e0e00C Beam tsith 180 dspea ratatbn (Lies tide
ardy If the avstMW cants a fb d beam a*, to not deader if
arderitg the 5ad3 Bao Sea adJ oftwt fer 8rt8 Boom in otha• .
no meaft (8.736A7)
4006 - J shA Boom Comte! $
5011 3' Y strainer at Water RUM
S
50L5 Fi mrt 5fr4at Side A CLrbdde ooqkm 6 Ball Valve S 2p,Dp)
1 6000 ' 300 J (l VV Sewer Hass / 5 p,800A0) S (I~OOAO
1 60043 Rear "Kh Roger j (1.3WAO) 3 (IA
1 boos Hoes Rae! mom] Rerlnd 4 (320AM ; (320.
6oi1
Wndig(m Flooe Rae! - wroctabta rtth 50' Hue 6 V96.DO)
6014 Telmmpirg Ratartrg Fbmetied Crgr" 600a1' Suss- Mass (Use
this anti' N the outtmrrer repmm the etatdmd FfydrtsrYe ten
"locc irg 600' hose M&L Do not dedret if mdgins the 800'
WG=Wh9 VAIGO g Hose Rest Sea the Vactor Optkro To Add
i (7252 00)
6017 Hydroak Shur Off valves at 9trdlat Rghr". F111w Um $ (48&00) .
7WI Tachotoww for Ow4s at Frattt Watitetatke i (428.00)
ea02 Wtfh P i (22BA0)
vmetm' 2110J6
i OF 4
uwm cuuireun rax:w4pgA,nny,-, Rou a auf ua:lepm. ruui/uua
11/;8/07 MON 17:03 FAX 841 488 6320 ASHLAND SVC Q18 003
i
WsbOT Twa CATCH sAsm. asANER CONTRACT
0005
WPJUI'4A *w' is end nT!Ml far Rare u it or sheba ) $ (264.00) .
Brackemid far Romm $ (264.00)
AddttkoW Connector for mw d - raw $ (60.00)
24x184 Aim&m Tool yox 36~A8xi8 AkenlteAn TOW Box # (
Module - aump l (Priieer Bess ,Pater $ (9"AM
fJ0ats Nozzle S (17200) # (172,00
1 25268E fY x 42• Co Tubs $ (137.m) # (13700
1 34766 6• x
7' CB Tube ; (28700) S' (287.
1 s37o B° x s' Ak1efnpm Pipe Assembly y ; (efloo) ; (88.00
1 5420 6• Q,dd: Map Assembly $ (2800) ;
AdopW 1 5440 X 6' MrSW # (108.00) $ (108.
1 5470 AddNlcae160 Plat Hose ft Feat) $ (!06,00) $
1 5840.0 Ca tdi Basle Holds AuYnb 6• $ (108.00) $ (10x.00)
1 3640 Catd~ Begin Handk AM54mb ON
1 347668 6' x 3' CB Tube (103m) $ (108.00 . .
1 5890.0 6° x 3' Fkdd&Ar Tkdw $ (9800) # (9800
69592 loofnotad Luba Ckrt ; (9800) # (96.
1 APN WaMr (x900)
W t $ # (320.00) # Ad I
66855.0 Book Fkpii Qoigi 0la~~ s
1 NPN 6' ID Stand M Deom ripe# (400.00)1$ (400
1 t'8N 6' Air # {150.00) $ (=001
1 Ldammflonol Cab 8 [briefs i (96x3.0) $ (96,913
TCTALDEDUCrZoNs S (104;792
wo9A Extern! Moult T" Puef with PAW P7akap Arm Rated e
1
S • 9,388D0 $ 91"M
woo py d
$ 12,772.00
105 Debris Lmd LOW Audbk Alarm S 1053.00
NO" 12 G6ic Yard Debrle # 4A57AO ~
NPN 194bkYord Dsbrls
Body # • wA92D0
NPN Lomd Man al Sash System # 7,718.00
1 1031 Debits Hi Deflector Pots Asaemb 2l1y00 ; 297.00
1 5008 Cold Weather Air $ 1,730,0014 1,73-00
em Fen Mush Our UN1s 397.00
AM dr=6 'roof ;
4 . 397im
1 60148 Betio ick"Ify 14asaRad (800') $ 9/47600 ; 8,576.00
8015 WarkByhr at AuxBtory Eayfna (Ca~ COW. ei . Uidts Only)
S 36000
1013 Debris Ihtaraenaeet • Addltlatd Wafer S 1,926.00
1 6019 Ramp Redder 0ndit1ldves 886 00 # !6600
1 NPN 718 Taa(b4x #
1 9Ot5A 453d6x12 Toolbox $ 84BA0 # 848.00
9016A Fu(I Width Behind the Cbb Taolbmc (MW add Z8: AddM wW
am* CA) $ 1988.00
8020A Whelan - 6 (lead Sfrebe Light Swm $ 4,383,00 .
4011 Cardk= Rewre Pepaloet Cortrol for noon operstlow
S 3,718,E .
1 2012 Chessie side sw;s ; 494.00 494.00 .
Vactf* 211CM .
2OF4
MUGHW VWLI\ LUUIrI ii I'Y6•JV3pJ jGoW I10V LO LVVI ua.iopm ruuiLuuU
11,/228/07. MON 17:04 FAX 541 485 5320 ASHLAND SVC.CTR I 18004
WSDOT TRUCK CATCH BASIN CLEANM
CONTRACT
07IM
1 6004A Autwnmic Nose Leal VAnd Guido - 5 3,826.00 E 9,824.0
6012 LatrLal Lbm Ocadrg Ffeae AMemb ; 2,493.00
1 1024 PD Vommel P"Of $ 20100 $ 2,09100
1 1023 vecror Luba manifolds $ 1.838,00 s •1.038.00. .
2616 1300 6d16w Fresh Water E 2,266.00
2010 3' Drain Vaha Located OR Redder POW 340.00
3008 Air Shift EngagemmltaforCasM"DtoplaewAmtebwarLinks
$ t,483.00
1 301.9 Hot SMff &Vogmnmt for Pedtkm D r Blower Unto E 4,397.00 $ 4457.00
1 5032 NOM-Flow Roddy kmip Syer m' $ 4,601.00 $ 4.80100
5021 Flytke &camfor System With FDgh Premwe'ReW System
1 (RaqWm Part # 5012 MUMk low and ASMO Aeamudotor $ 4.62$.00 . $ 4.628.00
1 5010 Aoamylator for Watt' am $ IAL5A0 $ 2,215.00
6002 600' x io Scow Fbee $ 780.(10
1800' X to Serer tte5e $ . 1,535.00 1,633,00 -
YOTAL ADD nOW 42.822.00
1 To camart to 3 Yard bebfts Body
$ 804.00} $ ' (1809
For 18o PD Bbra In Ilan of Two Stu
pPahgystm $ (2,212.00)
3 For 16' PO Blower in fiat of Two Stop Fan Solm $ (4140.00) S (4.140-00
Roar MX►ne l ours $ 3A3SA0
Wirelom Coomb for Boom 6 Roddy - $ 3,718.00 . Systam 1 Additional 300 ea11ofa Water egmtry otd of 1,600) $ 3,260.00 $ 3,260.0
Delete H1rlre W Proems Roddi Syetan $ (15.000-00)
Rase Red Shield $ WAOO
Boom to Reed( 24' From Corwin a of Truck (3X5 Baas) $ 8A66A0
Ths Fallaahg Itau W01 N eW to Ba Crloed at TW& of order
HWAHcksae P mhW AXk r 13 RatkA Rice an Ordv) E - !
Watao&4CWln Pudw Axle r 13,8100 lholin (Mcc an Order) $ .
Nmldrickeon T Aida w 13,00 RaH ;
Watad*41%rm Tbq AXb w I8,W - $ -
Carer Wfrdoew mock Door Locke for otmds $ -
Intopul Rof1t Rvm Extenebn Crf Rappred far Fbea Real
. aunrl $ - -
Aafacor WX66 - Cdr der Law Ci Enhy Chassis . $ -
Volvo VI W5F- Cob Oror Low Cam, rx" Owdo S - i
ISM 370 QrmwJfw ns. $ -
Rdlw 18 Speed Maaml Tm misdon with f5tey Bmloe Plus Qurdt i
and Two Maas Q 6ch BrdQ $ -
Fuller A4h Shift Trmumlodon 18 Spud $
Fidler Aura Shth Thom isdow:l0 Spiced $
300'r of v Saw Nees In 8au of I IM hose $ -
CB RoaSa Padwo S -
WhMW Switch - Oiwr W419ht Drbrb Wanting 5ystmn with Light
A Att&bl
Veefer 211076
3Of4
11/26107 EON 17:04 FA71 641 488 5320 ASHLAND SVC CTR 006
WSDOT T1t= CATCH BASIN CLEANER CONTRACT
07008
Lead Awn On Board 3cals syr,em - arc wcot owbris Wjvdeg
with LAqhT 4 AUdibin Aw" $
-Sytem Wr on the so $
1 6006D Aee{FCwOla hUmaripm Systep $ 2xm 2,SBOAO
i BOlI w ton 6nendable Boar $ 630.00 S 630A0
1 ~ 4 O em 6 2,479M ; 2,47500
NPN 1 Air Aide swat far sick $ 94 $ 945,ao
i 8026 o0T 3 sic sywrem FS S 2~ OO $ 2,680,00
1 1003 Mfe Vale w/Ganlee j 1A85L00 ; 1,089,Op .
1 2021 Additiond Water F7U Systmg
58500 S 586.00
Lwoal emndStyle ledd EK?WWeet7&as 4 200000 S 21700,00
VSMOOA Ned Gwmis Pridna $ 80528 00 ; BD 628A0
TOTAL OiHFR Aoan=aN~/OEDUCrXM5 ; 90324.00
I
I
otal Aer6ed
6 a5,9oe.oo
Origbml IH Gerais bid is w brgc areilabie.
pelirvay tfine frame per contrwt is 180 - 240 days after receipt wf wrdrr
If non stock chassis its OrdErml delhay is 6 months after troefpt of amsis at Vador Mfg.
~
APJ+t pat
3eles Rep entallse Appmvw
Vaftr,2110J6
4OF4.
C17 RECORDER Page 1./ 1
~4S H LAN D OA`TtE~t'~ P..i73NUMBEE21
Pay . CITY O F
_ 20 E MAIN ST. 11/26/2007 07971
ASHLAND, OR 97520
(541) 488-5300
VENDOR: 011854 SHIP 70: Ashland Fleet Maintenance
OWEN EQUIPMENT (541) 488-5358
PO BOX 30959 90 N MOUNTAIN
PORTLAND, OR 97294-3959 ASHLAND, OR 97520
FOB Point: Req. No.:
Terms: Net Dept: PUBLIC WORKS
Req. Del. Date: Contact: Mike Morrison Jr. I _
Special Inst: ConBrrning9 NO
(Qu n UNVA De r,I FIN Nil' I m~~ Umt P.rlce 9¢tc
State of Washinqton Contract #07005 245,054.00
Item #2420, Truck, Catch Basin Cleaner,
66,0001-bs GVW R
Options (per attached contract) 30,254.06
i
Contract approved by Council 11/20/2007
SUBTOTAL 275.308. 0
BILL To: Account Payable TAX 0.00
20 EAST MAIN ST FREIGHT 0.00
541-552-2028 TOTAL 275,308.00
ASHLAND, OR 97520
Accc_ umbe .roject um r A u umbe Pr ct ,__m_t+er n
E 730.08.10.00.70300 275 308.00
A orized gn ure VENDOR COPY
GIT'Y OF
i ASHLAND
A request for a Purchase Order
REQUISITION FORM
Date of Request: ;11/972007:
THIS REQUEST IS A:
❑ Change Order(existing PO If ) Required Date of Delivery/Service: .240 d3YS ; ,
I
Vendor Name QwAn Fn ijnmanf
Address P n Rox 30959
City, State, Zip
Telephone Number Portland Or. 47244
Fax Number Tali (800) 992-3556 Fax_(5, 3) 255.9055
Contact Name Matthew Wlodarczyk
SOLICITATION PROCESS
Small Procurement Sole Source Invitation to Bid
❑ Less than $5,000 ❑ Written findings attached (Copies on file)
❑ Quotes (Not required)
Cooperative Procurement Request for Proposal
® State of ORIWA contract (Copies on file)
Intermediate Procurement ❑ Other government agency contract Special / Exempt
❑ (3) Written Quotes ❑ Written findings attached
(Copies attached) ® Copy of contract attached
Emeraencv
I~ Contractfk 07005 ❑ Written findings attached
Description of SERVICES Total Cost
❑ Per attached PROPOSAL
Item # Quantity Unit Description of MATERIALS Unit Price Total cost
2420 1 Ea. Truck, Catch Basin Cleaner, 66,000lbs GVWR $245,054.00 $245,054.00
Options See attached $30,254.00 $30,254.00
❑ Per attached QUOTE
Project Number
Account Number 730.08.10.00.703000
Items and services must be charged to the appropriate account numbers for the finandals to reflect the actual expenditures accurately.
By signing this requisition form, I certify that the information provided above meets the City of Ashland public contracting requirements,
and the documentation can be provided upon request.
Employee Signature: Supervisor/Dept. Head Signature:
G: FinanoetProeedure%PlFoa1s\08 Waste Water Vactor.doc Updated on:11/92007
CITY OFD
ASHLAND
Council Communication
Approval of a Public Contract greater than $75,000
Sewer Vacuum Cleaning Combo Truck
Meeting Date: November 20, 2007 Primary Staff Contact: Paula Brown
Department; Public Works E-Mail: brownp@ashland.l nus
Secondary Dept.: Fleet Division Secondary Contact: Mike Morrison Jr.!
Approval: Martha Bennett Estimated Time: Consent Agenda
Question:
Will City Council, as the Local Contract Review Board, consent to enter into a public contract with
Owen Equipment for the purchase of a Sewer Vacuum Cleaning Combo Truck at a cost of
$275,308.00?
Staff Recommendation:
Staff recommends that the contract for the Sewer Vacuum Cleaning Combo Truck be awarded to
Owen Equipment in accordance with the terms and conditions set forth in the State of Washington,
Contract No. 07005.
Background:
The Sewer Jet/Vacuum Cleaning Combo Truck, Vehicle #397 is scheduled to be replaced during the
current fiscal year. The amount budgeted for the replacement vehicle is $270,000.00.
The State of Washington has as existing contract for a "Catch Basin Cleaner" that is valid through
January 10, 2008. The contract is available to "Political Subdivisions of Oregon". As a member of
the Oregon Cooperative Purchasing Program (ORCPP), the City of Ashland is authorized to purchase
from this State of Washington contract. Authority to piggyback on this contract, including an
exemption from competitive bidding, is also granted under AMC 2.50.070(J)(1).
The contract was awarded to three (3) contractors. The Fleet Division was able to demo each of the
three units and found definite quality differences-between-ti e-lowest-priced-unit-and-the-second-lowe°
priced unit. An example of a major quality difference was the plastic tanks vs. aluminum tanks. The-
performance and quality of the unit being requested is also significantly better then the current model
that is scheduled to be replaced.
Related City Policies:
AMC 2.50.015 Authority
Unless otherwise expressly authorized by these Rules or by ordinance or order of the Council, all
contracts must be approved by the Council before they can be executed. The Council gives its approval
through its Consent Agenda which authorizes the Public Contracting Officer, his or her designee or the
contracting Department to execute the contract. The Council may also execute contracts itself.
AMC 2.50.020 Public Contracting Officer's Authority
Page 1 of 2
2007 CC Sewer Vacuum Cleaning Combo Truck 20 Nov 2007.doc
CITY OF
ASHLAND
A. Authority to Execute Contracts Without Prior Council Approval. The Public Contracting Officer
may execute without prior Council approval contracts that satisfy all of the following:
i. The contract has a total value of seventy-five thousand dollars ($75,000) or less;,
AMC 2.50.070 Procedure for Competitive Bids
All Public Contracts shall be based upon Competitive Bidding pursuant to ORS 279A - 279C and the
Attorney General Model Rules, OAR Chapter 137 Divisions 46 - 49, except for the following:
J. A contract.or class of contracts, and amendments to contracts specified below, provided the
Public Contracting Officer, his or her designee or the contracting Department identifies the
basis for the exemption. In circumstances where the basis for the exemption is not readily
apparent, the Public Contracting Officer, his or her designee or the contracting Department
shall consult with Legal Counsel. Where appropriate, alternative contracting and purchasing
practices that take account of market realities and modem or innovative contracting and
purchasing methods, which are consistent with the public policy of encouraging competition,
shall be used.
(1) Contracts for the purchase of materials where competitive bids for the same materials have
been obtained by other public agencies or the federal government whose processes for bid and
award are substantially equivalent to those set forth herein, and the contract is to be awarded to
the party to whom the original contract was awarded so long as the price of the materi als is the
same or lower than that in the original contract.
Council Options:
The Council, acting as the Local Contract Review Board, can approve the contract recommendation or
decline to approve the contract recommendation.
I
Potential Motions:
The Council, acting as the Local Contract Review Board, moves to award the public contract for the
Sewer Vacuum Cleaning Truck to Owen Equipment in accordance with the terms and conditions set
forth in the State of Washington, Contract No. 07005.
Attachments:
WSDOT Truck Catch Basin Cleaner Contract 07005
State of Washington, Contract No. 07005, Catch Basin Cleaner
I
Page 2 of 2
2007 CC Sewer Vacuum Cleaning Combo Truck 20 Nov 2007.doc